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TC Packet 02-14-2023_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, February 14, 2023 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 5:00 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Council approval. 5. BUSINESS ITEMS 5.1. Proclamation: One Book One Valley (OBOV) 2023 (Lori A. Barnes, Director of Library Services for Town of Vail) (5 Minutes) 5:05 5.2. Joint meeting with Planning & Zoning Commission: 5.2.1 Presentation: Energy Smart Colorado Avon Rebates Update (Walking Mountains Energy Programs Director Nikki Maline) (15 Minutes) 5:10 5.2.2 Work Session: Net Zero Communities (Sustainability Coordinator Charlotte Lin) (20 Minutes) 5:25 5.2.3 Work Session: Water Conservation Strategies (Public Works Director Eva Wilson and Town Manager Eric Heil) (30 Minutes) 5:45 5.2.4 Work Session: Lot 5 Apartment Design/Swift Gulch Public Works Facility (Town Manager Eric Heil) (30 Minutes) 6:15 5.2.5 Work Session: Building Code Recommendations from Eagle County Codes Cohort (Building Official Derek Place) (40 Minutes) 6:45 5.2.6 Work Session: Development Code Amendments (Senior Planner Jena Skinner) (15 Minutes) 7:25 5.2.7 Work Session: Long-Range Planning Updates (Planning Director Matt Pielsticker) (15 Minutes) 7:40 5.3. Notice of Award: Harry A. Nottingham Park Restrooms (Town Engineer Justin Hildreth) (30 Minutes) 7:55 5.4. Notice of Award: West Beaver Creek Blvd from US6 to Avon Elementary School Street Improvement Project (Town Engineer Justin Hildreth) (10 Minutes) 8:25 5.5. Notice of Award: Metcalf Culvert Repair (Public Works Director Eva Wilson) (5 Minutes) 8:35 6. MINUTES 6.1. Approval of January 24, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) (5 Minutes) 8:40 7. WRITTEN REPORTS 7.1. Draft January 17 Health & Recreation Committee Meeting Minutes (Aquatics Superintendent Kacy Carmichael) 7.2. Upper Eagle Regional Water Authority December 15, 2022 Meeting Summary (Town Manager Eric Heil) 7.3. Building Electrification Update (Planner 1+ Max Morgan) _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. 7.4. Recycling Campaign Update (Sustainability Coordinator Charlotte Lin) 7.5. Sustainable Transportation Policy for Employees (Sustainability Coordinator Charlotte Lin) 7.6. Eagle Valley Transportation Authority – Grants Update (Mobility Director Eva Wilson) ** Indicates topic will be discussed at future agenda’s 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 8:45 9. ADJOURN 9:00 Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. FUTURE AGENDA ITEMS: FEBRUARY 28 • Work Session: Parking Management • Public Hearing: Second Reading Ordinance 23-01 Amending Landscape Regulations • Resolution 23-01 Approving 2023 Special Events for Administratively Approval • Update to January Appointments to Boards and Commissions • Appointment of Taggart Howard as Municipal Prosecutor • Audit Engagement Letter MARCH 14 • Chiefs Community Partnership Awards for Shop with a Cop • Flock Safety License Plate Reader defensive net around Town of Avon • PD Facial recognition approval • Work Session: E-Bike Rebate Program • Work Session: Restroom Design (Guidance) • Title 7 Code Amendments • Work Session: Fleet conversion to Electric & Hybrid Vehicles • Proposals for GHG Baseline 970-748-4013 idejong@avon.org TO: Honorable Mayor Phillips and Council Members FROM: Ineke de Jong, General Government Manager RE: Proclamation One Book One Valley 2023 DATE: February 6, 2023 SUMMARY: Lori Ann Barnes with Vail Public Library will attend Tuesday’s meeting to present information about One Book One Valley 2023. Mayor Phillips will read aloud the attached proclamation promoting the 2023 One Book One Valley initiative. Thank you, Ineke ATTACHMENTS: Attachment A: One Book One Valley 2023 Proclamation Attachment B: One Book One Valley 2023 Poster OFFICIAL PROCLAMATION ONE BOOK ONE VALLEY 2023 A valley-wide Community Read sponsored by the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail WHEREAS, Community Read programs have united and uplifted hundreds of cities and municipalities throughout the United States of America; and, WHEREAS, the book “The Downstairs Girl” by Stacey Lee is a Young Adult title published in 2019 that is available in print, eBook & eAudiobook formats; and, WHEREAS, New York Times best-selling and Young Adult Novelist, Stacey Lee, is an award-winning author of 5 historical and contemporary young adult fiction. A native of Southern California and fourth-generation Chinese American, she graduated from UCLA, then got her law degree from UC Davis King Hall. After practicing law in Silicon Valley for several years, she finally took up the pen because she wanted the perks of being able to nap during the day, and it was easier than moving to Spain; and, WHEREAS, The Downstairs Girl” is a powerful novel about identity, betrayal, and the meaning of family in the 1890’s. With prose that is witty, insightful, and at times heartbreaking, Stacey Lee masterfully crafts an extraordinary social drama set in the New South. “By day, seventeen-year-old Jo Kuan works as a lady’s maid for the cruel daughter of one of the wealthiest men in Atlanta. But by night, Jo moonlights as the pseudonymous author of a newspaper advice column for the genteel Southern lady, “Dear Miss Sweetie.” When her column becomes wildly popular, she uses the power of the pen to address some of society’s ills, but she’s not prepared for the backlash that follows when her column challenges fixed ideas about race and gender”; and, WHEREAS, this Eagle Valley Community Read is the 12th Year of the One Book One Valley initiative. This year, for the first time in our history, we have selected a Young Adult title for our community to enjoy. According to Ali Teague from the Bookworm of Edwards, “I believe that every adult should read at least one middle grade or young adult book per year, as they help us empathize and connect with young people. These books tend to have the richest and most relatable characters who are not only discovering who they are, but also their place in the world. They are also, generally, more optimistic about the state of the world so they can be that much needed palette cleanser after reading a heavy-hitting adult book. But my favorite thing about books written for young readers, and the reason I read several of them per year, is how unpretentious and accessible they are. Any adult at any reading level can read a young reader's book and learn and feel just like our young readers do”; and, WHEREAS, this Eagle Valley Community Read will feature book discussions in venues around the valley; a movie night; a Chinese New Year Celebration; a Ninjago drop-in day; and, a special Guest Appearance by the author next spring; and, WHEREAS, the Vail Public Library, in collaboration with the Bookworm of Edwards, Colorado Mountain College, Battle Mountain High School, Eagle Valley High School and Vail Mountain School have resolved to bring this valley-wide Community Read program to the citizens of Eagle County; and, WHEREAS, the One Book One Valley initiative will encourage literacy and shared enjoyment of reading throughout Eagle County. NOW, THEREFORE, we, the Town Council of the Town of Avon, Colorado, do hereby promote the One Book One Valley initiative and officially announce and promote the book “The Downstairs Girl” to all Eagle County residents for their enjoyment and the enjoyment of all. TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk 970-748-4013 idejong@avon.org TO: Honorable Mayor Phillips and Council Members FROM: Ineke de Jong, General Government Manager RE: Energy Smart Colorado Avon Rebates Update DATE: February 8, 2023 SUMMARY: Council has approved $40,000 in funding to be provided to the Energy Smart Colorado program at Walking Mountains Science Center in 2022 and again in 2023. Nikki Maline, Energy Programs Director at Walking Mountains will attend Tuesday’s meeting to present information about Energy Smart Colorado and the work done in Avon. She will provide both a lookback/summary of the 2022 program and take Council through the proposed scope of services for 2023. No action is required by Council. Thank you, Ineke ATTACHMENTS: Attachment A: Energy Smart Colorado Presentation Attachment B: 2022 Final Report Attachment C: 2023 Proposed Scope of Services www.walkingmountains.org/energy Energy Smart Colorado Rebates-Project Types •Balanced Ventilation (ERV/HRV) •Building Envelope: Air Sealing, Insulation, Residential Crawlspace Conversion •Cold Climate Air, Water, or Ground Source Heat Pump (heating and cooling) •Duct Sealing •Electric Fireplace •Electric Ready Upgrade •Electronically Commutated Motor (ECM) or Variable Speed Motor •Energy Management System / Data Trackers / Smart Controls •Heat Pump Clothes Dryer •Heat Pump (Hybrid) Water Heater •Heat Tape Timer •Home Radon Mitigation System •Induction Cooktop/Range •Insulated Cellular Shades (honeycomb) •LED Lighting –Commercial/MF Common Area Only •Lighting Controls –Commercial/MF Only •Pool & Spa Pumps •Retro-commissioning, Re-commissioning, Commercial ASHRAE Level II or III Audit •Smart (Wi-Fi Enabled) or Programmable Thermostats •Storm Windows •Variable Frequency Drive (VFD) •Variable Refrigerant Flow (VRF) –Commercial/MF Only www.walkingmountains.org/energy Location Specific Incentives –2023 Energy & Buildings 970-328-8777 energy@walkingmountains.org www.walkingmountains.org/energy MAKING ENERGY IMPROVEMENTS SIMPLE & AFFORDABLE Providing: •Energy Assessments •Energy Coaching, Education, Resources •Weatherization, Energy Efficiency, Electrification & Safety Rebates Helping: •Homeowners •Businesses •Multi-Family buildings •Low-to-Moderate Income Households Cody Kumar Residential Coordinator Nikki Maline Program Director Diego Betts Commercial/MF Coordinator Page 2 of 6 DEFINITION OF NET ZERO COMMUNITY Net Zero, at the basic level, can be defined as below: More technical and in-depth definitions around Net Zero practices are included in ATTACHMENT D. In addition, there is the lifestyle change that is needed to actually reach Net Zero targets. The strategies above mainly focused on how governments can and should be helping with the Net Zero transition. However, Net Zero targets will be missed without individual lifestyle changes. The list below provides how the Net Zero strategies effect the everyday lifestyle of individuals, as well as why individual actions are crucial in achieving Net Zero targets. Net Zero Lifestyles for Individuals: • Replace gas vehicles with electric or hydrogen-powered ones. • Take public transit, bike, or walk. • Disconnect from the gas grid by electrifying houses. • Switch older buildings to low-carbon heating. • Reduce consumption of meat and dairy. • Reduce and compost food waste. • Reduce, reuse and recycle. • Understand and track all actions that contribute to carbon emissions. • Vote for climate-conscious politicians. • Engage in climate advocacy and leadership. • Practice and lead climate action at workplaces. • Seek out mental health support for climate emotions. The key to a successful Net Zero transition relies on a stro ng collaboration between governments, businesses and people. There are many areas where governments need to assist people in, but individuals should be encouraged by the fact that individual actions create pressure on businesses and give Page 4 of 6 Vancouver, Canada Carbon Neutral by 2050 80% Reduction by 2050 Park City, Utah Net Zero (community-wide) by 2030; Net Zero (municipal) by 2022. N/A Eagle County (same goals as Avon) 50% Reduction by 2030 80% Reduction by 2050 (updated 2020) 50% Reduction by 2035 80% Reduction by 2050 (adopted 2016) As the 24 communities adjusted their overall carbon reduction targets, they also fine-tuned their targets for decarbonization of key emissions sectors within the community: energy supply, buildings, transportation, and solid waste. Although each community has a somewhat different emissions profile, much of the emergency-driven effort has focused on the buildings and transportation sectors, which tend to be the largest local carbon emitters. As the studied communities reset their targets for community, sector, and corporate emissions reductions, they had to figure out how they would actually reduce more emissions faster than previously anticipated. In response, they have developed and adopted policies, regulations, investments, and programs to achieve their more aggressive ambitions. Examples of what the updated climate action can be found in Attachment C. Net Zero or better is possible: Climate Positive/Carbon Negative Cases Bhutan, Suriname and Panama were able to go beyond Net Zero and reach the “climate positive” or “carbon negative” status because of the great amount of forest coverage in addition to practicing decarbonization strategies like using hydroelectricity, biomass-to-energy, sustainable land management in farming, and water resource management. The combination of both decarbonization strategies and natural climate solutions has proven to be effective in creating a “carbon negative” scenario. Mountain towns are already close to natural forest areas and it is possible that more efforts can be put towards natural climate solutions as well. Net Zero or better is possible: Small Communities Lech, Austria (https://www.lechzuers.com/en/guide/sustainability) The sister resort of Beaver Creek, Lech has been carbon neutral since 2019. Lech’s climate action strategies include: • Limiting their guest beds to 10,000 in order to conserve resources, maintain the natural landscape and promote agriculture. • Use regionally sourced wood chips to fuel the biomass heating plants in not only Lech but surrounding regions, producing enough energy to supply almost 100% of all households and businesses. • All-electric public transportation system including electric buses, e-bikes and e-scooters developed over the period of 2011 to 2019. • 100% renewable energy from hydropower. • Using cattle grazing as a natural method for maintaining landscapes and preventing avalanches. • Running local businesses like bakeries instead of additional shipping. Page 5 of 6 • In addition to reducing the avoidable consumption of energy and resources, unavoidable emissions have been compensated for by supporting carefully selected climate protection projects. Park City, Utah (https://www.parkcity.org/departments/sustainability) Park City has made North America’s most ambitious climate goals: to be net-zero carbon and run on 100% renewable electricity for city operations by 2022, and for the whole community by 2030. Their highest-level strategies are: energy efficiency, electrification, 100% renewable electricity and regeneration. Park City has created a “Solutions Project” through the Mountain Towns 2030 conference, where they will share specific roadmaps and programs to achieve their Net Zero goals. The Town of Avon plans to join this program and learn more from Park City, as it is the most comparable resort town to Avon. STRATEGIES TO ACHIEVE NET ZERO Top Five Common Strategies: Based on studying Net Zero Plans from around the world, five themes emerge as the top strategies towards Net Zero. The five strategies and brief explanations of each are described below, and real-life examples from, for example, San Francisco, Vancouver, Bristol, Oslo, Barcelona, Copenhagen and more are included in ATTACHMENT C. Town of Avon’s current Climate Action Strategies (ATTACHMENT A) mostly align with these top five strategies, and they have also informed us on what our next steps should be. • Accelerating carbon-reduction targets • Expanding solutions for reducing local emissions • Tackling emissions produced outside local boundaries • Drawing down carbon through natural means • Upgrading local government’s decarbonization capacities NEXT STEPS: Staff has considered the worldwide strategies and how they apply specifically to Avon. These are the immediate priorities towards a Net Zero future in Avon: • Establish a GHG inventory for Avon so we can measure impacts. • Support Holy Cross energy transition to an all-renewable energy portfolio, potentially including at industrial capacity battery infrastructure. • Electrification of buildings. • Electrification of transportation. • Composting. All strategies above have been adopted as official Department Goals (Attachment E) by Council in 2022. Staff is continuing to make progress in 2023. Thank you, Charlotte Page 6 of 6 ATTACHMENTS: Attachment A: Town of Avon Climate Action Strategies 2022 Attachment B: Summaries of Net Zero Plans worldwide Attachment C: Top five Net Zero strategies and real-life examples Attachment D: Technical definitions of Net Zero Attachment E: Budget Retreat report: Climate Action & Sustainability Programs 970-748-4083 clin@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Climate Action Strategies Overview DATE: May 3, 2022 SUMMARY: This report provides a comprehensive overview of Climate Action strategies and goals, current activities to implement policies and programs, and anticipated timeframes for implementation. Council direction or input is welcome on any of the Climate Action strategies, goals or programs discussed in this report. BACKGROUND: Town of Avon has adopted Eagle County’s Climate Action Plan since 2016 (Resolution 16-38). Following the updates of the Climate Action Plan in December 2020 (“Climate Action Plan, Update 2020”), the Town adopted the updates in 2021 through Resolution 21-14. The Climate Action Plan, Update 2020, set aggressive Green House Gas (GHG) emission reduction goals of: 25% by 2025, 50% by 2030, 70% by 2045, and 80% by 2050 (baseline 2014 of 1,348,796 metric tons CO2 equivalent). In addition, Town of Avon has been an active participant and partner in the Climate Action Collaborative and their working groups: Education & Outreach, Energy Supply, Residential and Commercial Buildings, Transportation, Materials Management, Water, and Carbon Sequestration. It is important that Town leads by example in order to effectively influence citizen behaviors that directly affect climate change such as transportation options, energy consumption patterns in buildings, and general consumer decisions. The Climate Action Plan, Update 2020, focuses specifically on seven areas: (1) Buildings, (2) Transportation & Mobility, (3) Energy Supply, (4) Materials Management, (5) Carbon Sequestration, (6) Education & Outreach and (7) Resiliency. The areas that have the highest carbon emission reduction potential are Buildings, Transportation & Mobility and beneficial electrification that covers both areas. Town prioritizes its climate action efforts on these areas with the highest GHG reduction potentials. The Town recognizes the far-reaching nature of the Climate Action Plan and has adopted it widely across Departments where it is suitable. The analysis will present in detail what has been done recently and what the next steps are regarding various Department Goals, as well as new Climate Action Strategies that are under development. ANALYSIS: Eagle County Climate Action Plan Categories Eagle County Climate Action Plan Recommendations Town of Avon Climate Action Strategies & Progress Multi-Sector Strategies “Beneficial electrification” for both the Building and Transportation & Mobility sectors. Beneficial electrification refers to any reductions of cost and emissions from replacing fossil fuels with electricity. Research Net Zero Communities: Avon endorses the Net Zero Mountain Towns 2030 goals of reducing community greenhouse gas emissions to a “net zero” level. This goal involves researching and presenting the actions, economy and lifestyle of communities that have achieved net zero greenhouse gas emissions. Staff expects to update existing information during the second quarter and plans to present information in the 3rd Quarter. Page 2 of 13 Methane digester across the energy supply, buildings and waste sectors. Analyze all Climate Action Organizations: Create a list of our existing relationships and subscriptions to climate action related organizations and evaluate benefit of those relationships. An initial list of climate action organizations has been compiled, but specific details of how they could help our Climate Action Strategies still need to be added. A list of grant opportunities and their associated organizations have recently been updated for Environment and Climate Actions. Staff expects to beginning applying in May. Establish a Climate Action Investment Matrix: Avon appropriates and invests funds every year to implement greenhouse gas reduction and advance climate action goals. Establishment of an investment matrix is a carry- over project from 2020. The intent is to summarize various climate action projects, the financial investment for each project, the reduction of greenhouse gas and then provide a comparison of return on investment for various projects. Staff is doing data collection on our buildings in the town to identify buildings to recommend and refer to Energy Smart for building electrification. Staff is preparing to report about this for the June 14th Council Meeting. Review Recreation Center Facility Operations to Advance Town’s Climate Action Goals: Add automatic faucets to all sinks, implement composting plan for staff and birthday parties/events held at the recreation center, understand energy consumption and greenhouse gas emissions and propose policies to reduce emissions. The Rec Center is also working on updating its HVAC systems, changing all lighting to LED bulbs, reducing paper towel use in bathrooms, adding extra recycling bins and developing recycling education for both patrons and Avon Elementary School. Additional Staff comment on CAP Recommendations and Applicability in Avon: Communication between Staff is crucial for the success of multi-sector Climate Action Strategies. The interactive map of Climate Action Strategies is just one tool that aims to provide a clear visual presentation of the connections between each strategy. Buildings Beneficial Electrification for 5% of existing residential Energy Smart Colorado Program: In 2016, while adopting the 2015 ICC/IECC building codes, the Town of Page 3 of 13 and commercial buildings each year. Avon approved the adoption of the Exterior Energy Offset Program (EEOP), which allows Walking Mountains and the Energy Smart Colorado program to assist with 1) annual energy savings report, energy reductions and other data, 2) the ability to provide $50 home energy assessments within the Town of Avon, free energy coaching, and increased rebates to homes and businesses, and 3) educating Staff and locals about energy resources and develop best practices for marketing and outreach. The Town is currently awaiting Q1 report from Walking Mountains. Adopt 2021 International Building Codes: The Town of Avon currently administers the 2015 International Building Codes (Building, Residential, Energy Conservation, Plumbing, Fuel Gas, Mechanical, Fire Code, Property Maintenance, Wildland-Urban Interface) and 2020 National Electric Code. In coordination with our neighboring entities, adoption of the updated 2021 International Building Codes is being pursued. Staff will bring this to the Town Council with adoption by Ordinance, with local exception considerations. This will take action by Ordinance with the Town Council. The regional building officials continue to meet and gather information on code changes and local exceptions. This will likely be brought to Council in the 4th Quarter. The Climate Action Collaborative has conducted a study to compare cost, operating cost, and GHG impacts for 3 different building types constructed to the new code (baseline 2015 IECC) in order to inform best practices of code implementation and community outreach. It is also worth noting that we are holding an electrification conference this fall, led by Building Official Derek Place. Energy Use Reporting: The State of Colorado passed House Bill 21-1286, “Energy Performance for Building” on June 8th, 2021. The bill requires that buildings over 50,000 square feet report their energy use at the end of each year, making the first benchmarking deadline for building owners December 1st, 2022. The Climate Action Plan advocates for a benchmarking policy requiring all buildings above 10,000 square feet in Eagle County to report their energy use. Staff is preparing to report about this topic in a future Council Meeting. For new and remodeled residential and commercial buildings, adopt 'above building code' standards and incentives, and implement net-zero or all- electric construction requirements by 2030. Work toward consistency across jurisdictional boundaries in Eagle County. Implement a benchmarking ordinance in Eagle County for all commercial buildings 10,000 square feet or larger. Page 4 of 13 Additional Staff comment on CAP Recommendations and Applicability in Avon: The Town has been working on developing more housing closer to Avon for employees. In relation to Climate Action goals, housing development closer to job locations directly reduces or eliminates the need to commute by single-occupancy vehicles and the GHG emissions associated with it. Transportation & Mobility 2% increase in electric vehicle penetration each year as a percentage of all registered vehicles in Eagle County. Create and roll out an E-Bike Incentive Program: Council approved an E-Bike Incentive Program in the fall of 2021. Staff is preparing a variety of promotional efforts to get the word out. The goal is to incentivize approximately 125-250 new or used e-bike purchases in the first year and then review performance, functionality and usage with Council in the fall of 2022. Eighteen (18) e-bikes will be stationed in Avon. The Program will operate from the end of May to October 2022. Transition Police Vehicles to Hybrid Vehicles: The Department currently has five hybrid Ford Police Interceptors in service with a further one Interceptor and two Hybrid Ford F-150’s (with the same fuel performance as the Interceptors) arriving in 2022. We will transition the remainder of the fleet as current fleet vehicles come up for scheduled replacement according to the Capital Equipment Replacement Schedule. There are huge delays on new vehicle orders; one of the new hybrids is getting its emergency equipment in Denver, while the other two have no production dates yet. Implement Electric Buses into the Avon Transit Fleet: Staff will continue to oversee the acquisition and establishment of two new electric buses into Avon’s Transit Fleet, including required electrical upgrades and determining appropriate routes and schedules for use of electric busses. Staff is anticipating the delivery of two E-buses at the end of the first week of May. The E-buses are scheduled to be launched on June 11th, 2022. Implement Vehicle Acquisition Procedure that Requires Consideration of Greenhouse Gas Generation: Fleet will implement vehicle purchasing procedures to require analysis of green house gas emissions and Town reduction goals for all vehicle Implement a behavior change campaign to reduce single-occupancy vehicle commute trips 2 days per week by encouraging local businesses to provide smart commuting incentives or establish policies to support multi- modal commuting, flexible work arrangements, and remote work. Strive for 50% of the workforce living within 5 miles of their employment center via mixed-use communities, affordable community housing near job centers, and intercommunity multi- modal transportation options. Create a community-wide interconnected mobility system to support multi- modal transportation including park-n-rides and pedestrian and bike infrastructure to support Page 5 of 13 transit ridership, complete and connected bike commuting paths and lanes, and safe and accessible sidewalks. purchases. 5 hybrid orders have been placed and are in the works. 5 electric SUV’s are pending but have been reserved. 4 hybrid/electric vehicles are in the budget, but there is no inventory available. Fleet is hopeful to place orders in the next couple of months. Prepare 5 Year Plan for Vehicle Replacement that Prioritizes Reduction of Greenhouse Gas Emissions: Fleet will also work with other Departments about their needs and accommodate this into the new vehicle acquisition procedure & Electric equipment transition: Research conversion of gas equipment and mowers with electric versions, including but not limited to blowers, weed-trimmers, and mowers. Both Fleet and Public Works commented on the challenges of replacing heavy-duty equipment and vehicles to electric; however, Staff continues to learn about this topic and will make transitions as soon as possible. Additional Staff comment on CAP Recommendations and Applicability in Avon: There is no current plan to discuss development of light rail or similar transportation, but it is something to look into as Net Zero communities worldwide tend to have them. In addition, it should be noted that in Eagle County, we have about twice the average commuter miles per day in of Colorado (40 miles per day on average). We have adopted the town policies to allow remote work and encourage it, but that only works for Staff with office jobs that can function remotely. There are many Staff who need to be present (i.e., front desk, lifeguards, public works, police) cannot practice remote work. Only about half of the Town can work remotely twice a week. A carpool policy is under development to address this issue. The goal is to reduce the number of times people have to travel per day, hence reducing vehicle miles traveled single occupancy vehicle miles traveled. As we promote the transition of EVs, we must also be mindful and aware of the current EV production methods, which have their own emission and sustainability problems. We should stay on top of the research about EV development as we carefully pursue any EV transition. Expand bus service across the county, specifically targeted at commuters. Pilot bike or electric bike sharing programs and determine the viability of County-wide program. Page 6 of 13 Energy Supply Support goal of 100% renewable energy supply for the electric sector by 2030. Overall, the Town is doing well with transitioning to renewable energy supply as well as helping our community transition to renewable energy under the PuRE program. Town also installs renewable energy, usually solar PV panels, in new facility construction. For instance, solar panels were installed as part of the Town Hall tenant finish, Public Safety Facility and ARTF. Solar panels are included as part of the East Nottingham Park Restroom project. There will be an analysis of transitioning facilities from Natural Gas to Electric when planning for future building remodels. For instance, the Rec Center HVAC upgrades project includes an assessment and plan for transition the building’s heating system from Natural Gas to Electric. There are multiple Department Goals associated with renewable energy and energy, which clearly indicates that a sound energy policy is crucial to our success in the Climate Action Plan. While the Town continues in renewable energy transition, there are areas of improvements and the next steps of helping the community transition is still a work in progress. The following points provide a brief summary and progress of our current energy-related Climate Action Strategies: Electric Provider Referral Checkbox: Land use applications that include new construction are forwarded to Mary Wiener at Holy Cross Electric (HCE). The intent of this referral is to connect landowners and developers early in their development process with our HCE partner. Making this connection early in design, prior to construction drawings, is intended to make efficiency decisions earlier (i.e., solar design, electric heating) and kick start rebate discussions. Heat Recovery System: We currently have more capacity than we are utilizing so have not explored additional heat sources. We have added uses though by using the system to heat Town Hall. Street Improvement projects with pedestrian emphasis include Lake Street, The Pedestrian Mall south and east of Town Hall, Beaver Creek Boulevard Streetscape Improvements Project, and the Eagle Valley Trail extension from Avon Road to Stonebridge Drive. Town Council has directed us to not snowmelt pedestrian facilities. Energy Assessment by Schneider Electric: Staff has gathered utility bills from AMGas, Xcel and Holy Cross Analyze and develop local renewable energy resources through waste- to-energy, methane capture, and anaerobic digestion. Consider heat waste utilization and renewable energy technology to power district scale snowmelt systems. Reduce methane leakage through natural gas system efficiency. Explore the use of microgrids in Eagle County, where solar can be paired with storage to provide resiliency benefits for local emergency response infrastructure. Incentivize or promote renewable electricity use through on-site solar or renewable energy offset programs offered through local utilities, particularly when renewable electricity is paired with all-electric building systems. Page 7 of 13 from the last 3 years (2019-2021) so that Schneider Electric can help conduct an energy assessment that will help us determine areas of energy use improvement. This assessment is currently in progress. Solarize Eagle County: This is a community program that offers special discount for Eagle County home and business owners who want to install solar energy and battery storage. The benefits include decreasing GHG emission, building energy resiliency, and saving money. Materials Management Divert 80% of organics currently landfilled by 2030. Promote Recycling for Multi-Family and Accommodations Buildings in the Town Core: The West Town Center area has the highest concentration of multi-family and accommodations buildings. Staff will develop a contact list, determine existing practices, organize open house meetings with the building managers, and identify opportunities to promote recycling for these properties. This will be discussed along with the Recycling Ordinance in a future Council Meeting. Analyze a Recycling Ordinance: Research recycling ordinances from other communities, prepare recycling ordinance with options, stakeholder involvement plan and implementation for Council consideration. An analysis of the most successful recycling ordinances from cities in Colorado will be presented in a future Council Meeting, along with recommendations for Multi-Family and Accommodation Buildings. In addition, the recycling report may include the following points: • Reduce all plastic use • Improve recycling and composting programs • Create a complete “waste journey” documenting all stops along the way • Develop a better routine for recycling sensitive paper documents • Improve recycling education • Improve Waste Wizard UX design so it’s more user friendly • Improve plastic recycle rate • Consider how to implement the Producer Responsibility Policy Divert 100% of all recoverable construction and demolition (C&D) waste from the landfill by 2030 (some organic material may exist in this waste stream). Divert yard waste from landfill by 2030 through implementation of county- wide collection sites. Divert cardboard from the landfill. Implement a pay as you throw model county-wide. Support and incentivize recycling and composting services for multi-family buildings which often face challenges, such as high resident turnovers and contamination of recycling containers. Page 8 of 13 Additional Staff comment on CAP Recommendations and Applicability in Avon: The new Eagle County Waste Diversion report was released on April 25th, 2022. The latest status of our Waste Diversion will also be discussed in depth in the Recycling Ordinance report. Carbon Sequestration Pilot projects on open space that use soil amendments to increase carbon sequestration. Conduct Small Scale Bio-Char Pilot Program: Research Bio-Char soil amendments this winter with high emphasis on safety measures, research bio-char production and application. Implement program mid to end of summer. Small scale bio-char experiments have been conducted. Staff felt the experiments have not been successful and are working to figure out the problems. As an initial step, Staff will reach out to the local permaculture organization New Roots Co for consultation. Implement Landscape Plan for Recreation Center: A landscape plan will be developed in-house with Public Operations for spring or summer implementation. Staff will work directly with the Town’s Arborist and Master Gardener to determine feasible and affordable improvements. Staff has attended sustainable landscaping workshop hosted by Walking Mountains, the Town of Vail, Qualified Water Efficient Landscaper (QWEL) and will carry out all landscaping activities with sustainability in mind. Additional Staff comment on CAP Recommendations and Applicability in Avon: With the top two areas of focus being Building Electrification and Transportation, the discussion of Carbon Sequestration is virtually non- existent in Town at the moment. Staff observes that more research and consultation is needed to understand what the best way is to conduct carbon sequestration in Eagle County’s particular alpine geography and ecosystem. Incorporate soil-health education to improve carbon sequestration and engage the community in stewardship. Promote regenerative agriculture to enhance soil- health and carbon sequestration. Determine natural climate solutions plan to protect and enhance existing carbon stocks in Eagle County. Education & Outreach Implement a behavior change campaign to reduce single-occupancy vehicle commute trips 2 days per week by encouraging local businesses to provide smart commuting incentives or establish Research Community Engagement Platforms: In 2022, Staff will research different platforms with a focus on ease of registration and formatting flexibility. Staff will work on determining potential platforms while exploring the potential of expanding current social media engagement on climate action. Implement High Quality Leadership Training: Identify and engage training sources to deliver impactful for all Page 9 of 13 policies to support multi- modal commuting, flexible work arrangements, and remote work. directors, managers, superintendents and supervisors. There is virtually no formal training for general Staff on sustainability at the moment. Some Staff members have expressed desire for sustainability training and have suggested climate action focus groups for the Leadership Team. An internal Sustainability Leadership Training should be developed. Additional Staff comment on CAP Recommendations and Applicability in Avon: More direct engagement and conversation about the climate crisis, by Staff trained to have such conversations with people, need to happen in order for behavior-change campaigns to go beyond the typical and ineffective methods of climate communication, such as making posters. There needs to be programs that focus on helping people develop strong critical thinking abilities so that they can overcome long- term cultural and media conditioning; for example, overcoming our “love” of cars or lawns. Finally, it is clear that our marketing effort is lacking to promote climate- related content. Grow capacity of Collaborative partners to submit public comment in support of local policy that will help achieve our Climate Action Plan goals. Support working groups in education and outreach efforts that are identified as critical to achievement of sector specific GHG reduction goals. Maintain climate messaging in the community through regular media presence, newsletters, and the CAC website. Promote and expand the Actively Green Business Certification program through participation in either the full certification program or the Green Business Trail Map. Establish a system of communication and outreach through Collaborative partners to push out county-wide climate messaging in an effective and consistent manner. Resiliency Resilience planning in Eagle County is separated into four different sectors: health and wellness; With the exception of work on flood interventions by Engineering, water efficiency practices for irrigation and wildfire prevention by Public Works, the Town does not currently have a comprehensive “climate resiliency plan”. Page 10 of 13 economy; infrastructure; and natural resources. The primary goals of resiliency planning are to 1) build community equity, trust, and civic engagement, 2) ensure the health, safety, and well- being of all community residents, visitors, and workers during and after a disaster and 3) support frontline communities in preparing for and recovering from extreme weather events. The Climate Action Plan further provides specific recommendations for Water, Wildfire and Energy. The development of a climate resiliency plan will be cross-departmental, with potentially external consulting from fields such as public health, permaculture, ecology, biology, forestry, hydrology, fire science, renewable energy and engineering, etc. In the face of rapid climate change, it is crucial that Town begins to formulate and implement a climate resiliency plan alongside the other Climate Action Strategies so that we are properly prepared for adverse effects already caused by current climate change. Resiliency planning is a good reminder to avoid carbon tunnel vision, as the climate crisis will affect our lives in many different ways. Staff plans to take the following steps to develop a climate resiliency plan in 2022: - Develop a resiliency plan structure according to the Eagle County Resiliency Plan. - Conduct more research to understand existing resiliency practices. - Identify potential resiliency-building partner organizations from the list of Climate Action Organizations. Research more organizations as needed. - Contact potential partners for advice and relationship building. - Instead of having resiliency as a separate plan, incorporating it into existing Department activities as much as possible. - Present the Climate Resiliency Plan in the 4th quarter. Town of Avon Internal Climate Action Strategies In addition to the Climate Action Plan priorities discussed above, additional sustainability planning with Staff was conducted to address the following items: 1. Understanding what specific assistance each Department needs to improve or achieve their sustainability goals. 2. Establishing effective communication between Departments to easily identify areas of collaboration for cross-departmental Climate Action Strategies. 3. Identifying new climate action strategies based on the IPCC mitigation report 2022, missing pieces in the current plan, and the level of unique and innovative contribution Avon stands to make by adoption of these strategies. A major purpose of the internal sustainability planning is to establish sound support for all Town Employees regarding sustainability goals, to make sure everyone’s concerns or questions about sustainability are heard, and to continue strengthening everyone’s sustainability ownership via continued education, training and leadership development. It is expected that while some of these strategies are more suitable to be implemented and developed in Town first, they will eventually be promoted to the Avon community. Page 11 of 13 All Climate Action Strategies Red – Climate Action Plan priorities already in progress / Green – Internal sustainability practice already in progress / Blue – New projects to be discussed. Departments Climate Action Strategies All departments • Develop educational programs o Strengthen communication about sustainability o Conduct climate action focus groups for Leadership o Improve onboarding and training options regarding climate action o Conservation psychology training o Avoid carbon tunnel-vision o Youth & student outreach o Latinx community education and outreach o Cultivate sustainable culture, behavior and wellness • Recycling ordinance o Reduce all plastic use o Improve recycling and composting programs o Create a complete “waste journey” documenting all stops along the way o Develop a better routine for recycling sensitive paper documents Improve recycling for multi-family and accommodation buildings o Improve recycling education o Improve Waste Wizard UX design so it’s more user friendly o Improve plastic recycle rate o Consider how to implement the Producer Responsibility Policy • Research our financial institute and divert away from banks that invest in the fossil fuel industry • Consider all 3 pillars of sustainability for policy consideration (fostering economic growth and development, while ensuring that natural assets continue to provide the resources and environmental services on which our well-being relies) • Affect policymaking at the State or Federal level • Develop environmental justice consideration guidelines • Research various aspects of resiliency and develop plans around them (including hazard mitigation and natural resources conservation) • Apply for environmental and climate action grants • Establish relationships with farmers and ranchers on environmental stewardship • Hydrogen fuel research Planning • EV infrastructure plan o Research ethical solutions for EV production and transition • Climate investment index • Building code 2021 adoption and amendments • Building electrification Page 12 of 13 • Getting other municipalities to adopt climate-friendly codes • Research carbon sequestration options on Town-owned open spaces. Engineering • Energy use benchmarking • Energy tracking • Heat recovery system and education • Bus barn energy conservation Police • Consider stained glass for PD windows for extra security and energy conservation • Awning for police vehicle parking • Prepare for an anti-idling education campaign in the fall • Research geothermal heating for PD building Special Events • Maintain the current waste diversion rate at Avon events (improve where possible) • Improve communication with sports events participant to reach waste diversion goals • Reduce existing plastic use further • Host sustainability specific events • Connect arts and culture to sustainability Marketing & Communications • Produce a recycling video • Design both summer and winter reusable bags to promote environmental awareness • Climate & sustainability specific social media posts • Climate copywriting according to different audiences • Promote behavior change programs targeting climate actions • Highlight and celebrate residences who contribute to climate action Public Works • Continue investigating bio-char production • Update contracts with custodial services so our trash and recycling get processed properly • Improve irrigation efficiency and save water • Practice responsible landscaping & compositing • Develop public education and outreach about water & irrigation • Finish Actively Green checklist Mobility & Fleet • E-bike share program • EV charging station management • E-bus implementation • Improve carpool system • Develop and improve public transit system Page 13 of 13 Rec Center • Strengthen compositing practice for food waste from staff and birthday parties • Upgrade to auto sinks • Upgrade to LED lights • Upgrade HVAC systems • Develop a better routine for recycling toxic chemical containers • Develop recycling education for kids & patrons. • Consider removing or composting paper towels at bathrooms • Add extra recycling bins next to all trash bins Overall, both CAP priority strategies and Town’s internal strategies are presented together as a visual, editable, interactive mind map so these strategies can be continued developed with greater transparency and efficiency. The map can also show the connections between many of the strategies. FINANCIAL CONSIDERATIONS: Each project will have different financial considerations. The overall cost may come from multiple departments depending on the project. Financial resources will prioritize CAP strategies. NEXT STEPS: The next steps in the Climate Action Strategies process are to (1) discuss with each Department Director to refine the strategies and define action plans so that we continue making progress in all Climate Action Strategies, (2) add various climate action organizations and grant sources that would be the most helpful in achieving these strategies, (3) create Gantt charts for all CAP priorities and (4) incorporate Town Council comments and suggestions. REQUESTED COUNCIL DIRECTION: Council direction or input is welcome on any of the Climate Actions strategies, goals or programs discussed in this Report. Thank you, Charlotte ATTACHMENTS: Attachment 1: Eagle County Climate Action Plan, Update 2020. Attachment 2: Town of Avon Climate Action Strategies Interactive Mindmap Link Attachment 3: IPCC Mitigation Report (Published April 2022; please consult p.51 for the list of mitigation options) ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 1 Adelaide Adelaide and the South Australian community are taking significant action to tackle climate change. Carbon Neutral Adelaide is the community’s shared ambition to work together and make the City of Adelaide one of the world’s first carbon neutral cities. The City of Adelaide adopted its Carbon Neutral Strategy 2015-2025 plan, which includes targets for the City of Adelaide community to have net zero carbon emissions by 2025 and for City of Adelaide organization to have zero net carbon emissions from its operations by 2020. This was followed by the Carbon Neutral Adelaide Action Plan 2016-2021 which outlines a way forward for mobilizing efforts to achieve carbon neutrality for the City of Adelaide. The City of Adelaide supports mitigation activities to reduce Council Administration and community GHG emissions through initiatives such as energy and water efficiency, including the uptake of renewable energy and sustainable water technologies in facilities, as well as encouraging their community to do so through the City of Adelaide’s Sustainability Incentives Scheme. Adelaide has also supported their most vulnerable members of the community by providing flexible finance arrangements for solar PV energy systems through a separate rate mechanism. Adelaide partners with other councils in their region on climate change adaptation to reduce risk exposure and enhance the city’s resilience to a changing climate. Their achievements build upon their international reputation as a green, liveable, smart and creative city. By playing their part to address this global challenge they are maximizing the economic, social and environmental opportunities of technological and behavior change. Website: https://www.carbonneutraladelaide.com.au/ Amsterdam Amsterdam is taking action now to ensure the city remains a healthy and inclusive one for everyone into and beyond 2050. The city’s Climate Neutral Program focuses on reducing CO2 released within the city of Amsterdam as a result of energy use. An energy transition is a top priority for Amsterdam to become a carbon-neutral city: a structural transformation of the energy system away from fossil fuels such as oil, natural gas and coal. Amsterdam’s emissions reduction ambitions include making local traffic emission-free by 2030, and for the city to be natural gas-free by 2040, among other things. The city wants the energy transition to be a just transition, with the costs and benefits distributed fairly and for everyone to have equal access to the decision-making process. It’s working closely with leaders and citizens in the energy transition, removing obstacles, and inspiring and encouraging others to take action and build networks. Website: https://www.amsterdam.nl/en/policy/sustainability/policy-climate-neutrality/ ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 2 Boulder In December 2016, Boulder City Council formally adopted goals to guide Boulder’s climate action efforts, including reducing community-wide greenhouse gas emissions 80% from 2005 levels by 2050; reducing emissions from city operations 80% below 2008 levels by 2030; and achieving 100% renewable electricity community-wide by 2030. All part of the city’s Climate Commitment document, the adopted goals also include progress indicators and targets for local renewable energy generation, energy efficiency, electric vehicle adoption and waste and water reductions for key milestone years. In Nov. 2017, Boulder voters passed measure 2L to continue funding the city’s municipalization efforts. The city will continue to work towards forming its own locally owned utility, which is the primary strategy for achieving a 100% renewable electricity supply. In 2018, Boulder continued to implement and improve core climate and energy programs including its Building Performance Ordinance for efficiency in commercial and industrial buildings, updating energy codes, SmartRegsrental housing efficiency requirements, one-on-one business and residential advising and reducing landfill emissions through the implementation of the Universal Zero Waste Ordinance. The development of a Climate Action Plan will provide an actionable roadmap for the next five years in the areas of energy, resources and ecosystems. In 2018, staff focused on implementation innovative strategies related to local solar development and electric vehicle adoption, as well as exploring alternative and additional pricing mechanisms and revenue sources for future climate work. Pil ot projects are underway to increase resilient energy infrastructure and support the conversion of residential natural gas -based appliances to renewable-ready electric appliances, in addition to innovative community projects to reduce emissions through the Boulder Energy Challenge. Boulder’s 2021 Climate Action Plan update includes the following key goals: • Act beyond its boundaries, collaborating with partners, other cities, and government agencies to achieve impact at a larger scale, on topics within the city’s sphere of influence. • Focus city actions in support of achieving larger regional and national climate targets including: o Reduce emissions 70% by 2030 against a 2018 baseline o Become a Net Zero city by 2035 o Become a Carbon-Positive city by 2040 • Allocate necessary time and resources to address the impacts of climate change in an equitable manner. • Build resilience and strengthen community capacity to adapt and thrive . • Focus attention on natural carbon drawdown, which is becoming an increasingl y important tool for managing emissions. • Account for the full scope of emissions in our community, including emissions associated with the creation of the goods and food purchased. • Address new focus areas for climate action including land use and financial/economic systems. • Bring the community together with renewed urgency to address the climate emergency and achieve clarity on the required next steps. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 3 Boulder maintains its engagement of the community on the topic of climate action, including its partnership on the Boulder.Earth climate action website and work with community groups, like local faith communities, in addition to engagement related to municipalization. Website: https://bouldercolorado.gov/government/departments/climate -initiatives Copenhagen Copenhagen has major climate ambitions and aims to be the first carbon neutral capital in 2025. The population of Copenhagen is expected to grow by 20% in the next decade, and Copenhagen want s to show that it is possible to combine growth, development and increased quality of life with the reductio n of CO2 emissions. To pursue that goal the City Council adopted the ambitious CPH 2025 climate Plan in 2012. The CPH Climate Plan 2025 is based on four pillars: • Energy Consumption • Energy Production • Mobility • City Administration Initiatives. Energy consumption will only account for 7% of the total CO2 reduction, but from an overall economic perspective, energy savings are the cheapest way to cut emissions. Partnerships with private building owners and businesses are key to reach saving goals. The production of electricity and heat for Copenhageners is currently the biggest source of CO2 emissions and it is absolutely critical that coal, oil and natural gas are replaced by renewable energy. Efforts in this pillar accounts for 80% of the total reduction in 2025, and it’s well underway: a new biomass fueled combined heat and power plant opened in 2019 and several more wind turbines were built soon after. Getting around Copenhagen should be easy, healthy and efficient. Most of the CO2 emissions from transport come from road traffic, and this makes restructuring of road transport a necessary component to cut emissions. In 2025 at least 75 % of all trips must be done by foot, by bike or by public transport. One large challenge is to make a much faster change to vehicles driven by electricity, hydrogen and biogas. The work put in by the city administration may only represent 5% of the total CO2 reduction but it has huge significance as a source of inspiration for others. Leading the way in cutting energy use and running vehicles powered by alternative fuels enhances the City of Copenhagen’s credibility. Website: https://kk.sites.itera.dk/apps/kk pub2/index.asp?mode=detalje&id=2062 Glasgow Glasgow is undertaking widespread transformation to both adapt to and mitigate against climate change. Recently, Glasgow City Council declared a climate and ecological emergency and formed a working group that produced 61 recommendations on how the city could respond to the emergency. The city has committed to becoming a Net Zero Carbon City by 2030. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 4 Website: https://www.glasgow.gov.uk/councillorsandcommittees/viewSelectedDocument.asp?c=P62AFQDNZLZLDN DNZ3#:~:text=The%20recent%20publication%20of%20Glasgow's,zero%20carbon%20emissions%20by%2 02030%E2%80%9D. Hamburg Hamburg’s goal is to reduce emissions by 55% by 2030 in comparison to 1990. The city aims to reduce emissions by at least 95% in order to achieve climate neutrality by 2050. Hamburg is committed to cutting 7 million tons of C02 emissions by 2030. Taking into account the potential of the nationwide electricity mix and the Hamburg district heating, another 4.1 million tonnes of CO2 have to be reduced by a mix o f further measures in Hamburg. Website: https://www.hamburg.de/contentblob/4028914/6bdf8a2548ec96c97aa0b0976b05c5d9/data/booklet - englisch).pdf Helsinki The objective of Helsinki is to make Helsinki carbon-neutral by 2030, to zero emission by 2040 and carbon negative after. This goal will be achieved by reducing the greenhouse gas emissions in Helsinki by 80 %. The remaining 20% will be compensated for by Helsinki taking care of implementing emissions reductions outside the city. To meet the carbon-neutrality objective for 2030, the use of fossil fuels needs to be reduced in Helsinki’s heating production. Helsinki’s objective is to stop using coal entirely in the 2030s, at the latest. The City itself only produces under 10% of the emissions within the City borders, which means that a carbon-neutral Helsinki can only be reached with close cooperation between the municipality and residents. Website: https://helsinginilmastoteot.fi/en/city-act/helsinki-climate-objectives- monitoring/#:~:text=Helsinki's%20goal%20is%20to%20be,for%20example%20extreme%20weather%20ph enomena. Minneapolis Minneapolis is committed to reducing greenhouse gas emissions and has adopted targets to reduce community-wide emissions 15% by 2015, 30% by 2025 and 80% by 2050 using 2006 as a baseline. In 2015, Minneapolis greenhouse gas emissions from citywide activities decreased by 17.5%, exceeding the established reduction goal. Looking towards the future, the City continues to use existing progressive carbon emissions reduction strategies and is mapping a more sustainable future in th e Minneapolis 2040 comprehensive planning process. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 5 Minneapolis is a leader in building energy efficiency: in 2013 the City adopted the Commercial Benchmarking Ordinance, allowing building owners and the city to track energy and water usage to determine opportunities for improvement. Minneapolis is focused on increasing the use of local renewable energy and shrinking the waste stream by encouraging reuse and increasing recycling of both organic and inorganic materials. In 2017, the Zero Waste Plan was adopted and will help the city reach its zero waste goal to recycle and compost 50% of its overall waste stream by 2020, 80% by 2030, and achieve a zero -percent growth rate in the total waste stream from 2010 levels. The City is working to reduce the number of vehicle miles traveled in Minneapolis while improving accessibility and building walkable, safe and growing neighborhoods that meet the needs of all residents. Check out Minneapolis’s ten year transportation plan Access Minneapolis. Focusing on equity and environmental justice, the City has established two Green Zones. These two areas serve as a place-based policy initiative aimed at improving health and supporting economic development using environmentally conscious efforts in communities that face the cumu lative effects of environmental pollution, as well as social, political and economic vulnerability. Minneapolis is also a part of a first-in- the-nation partnership that brings together the City of Minneapolis, Xcel and CenterPoint Energy in support of the City’s Climate Action Plan and 2040 Energy Vision. Together the Clean Energy Partnership continues to plan, implement and track new approaches to delivering energy efficiency, energy choices and renewable energy to Minneapolis residents and businesses. Website: https://www2.minneapolismn.gov/government/programs-initiatives/climate-equity/minneapolis- climate-action-plan/ Oslo The City of Oslo strives to be a leading agent in the transformation to a greener and more inclusive society. This requires major readjustments in both energy and transport use. Greenhouse gas emissions in Oslo have increased by 25% since 1990. Reversing this trend and starting to curb emissions will be challenging. However, the analysis upon which this strategy was built, indicates that the targets are achievable. Oslo’s Climate and Energy Strategy aligns with the City of Oslo’s Municipal Master Plan “Oslo towards 2030: Smart, safe and green”. This master plan is the municipal government’s overarching strategy for future development in the city. The Climate and Energy Strategy is a roadmap outlining how the green shift should be implemented in order to achieve Oslo’s climate targets for 2020 and 2030. It was adopted by the City Council on 22 June 2016. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 6 The strategy shows how we will take a clear stand in the transport sector, wherein pedestrians, cyclists and public transport users will be prioritized and where Oslo aimed to reduce car traffic by 20% by 2020 and by 33% by 2030. The Climate effort will be organized more clearly and will be a cross-sectoral task for the City of Oslo. The targets of the Climate and Energy Strategy for Oslo are: • To reduce greenhouse gas emissions by 36% by 2020 and; • by 95% by 2030. Oslo has made significant GHG reduction progress in a number of areas: • Greenhouse gas emissions per capita are falling, and the number of people traveling by public transport, cycle and on foot is rising – at the expense of car traffic. • Oslo has the world’s highest proportion of electric cars and is a city defined by its proximity to green spaces, open areas and the Oslo fjord. • Oslo has a cycle-based waste management system where waste is converted to useful products and Oslo has an expanding green commercial sector. 61 percent of the emissions in Oslo derive from transport, of which around half are attributable to the transport of people, and half to goods transport and construction activities. The transport sectors will require the most determined efforts moving forward. In order to reach the targets, a climate budget is in operation, to ensure implementation of measures necessary to fulfill Oslo’s climate goals. Website: https://www.klimaoslo.no/wp-content/uploads/sites/88/2020/09/Klimastrategi2030-Kortversjon- ENG 2608 enkeltside.pdf Portland Portland has addressed climate change for nearly 25 years and has steadily cut carbon emissions for more than a decade. Since 2000, when local emissions peaked, Multnomah County’s emissions have consistently declined. Among other factors, these reductions are due to a combination of: • Improved efficiency in buildings, appliances and vehicles. • A shift to lower-carbon energy sources like wind, solar and biodiesel. • More walking, biking and public transit. • Reduced methane emissions from landfills and more composting and recycling. In 2014, total carbon emissions in Multnomah County were 21% below 1990 levels. Portland continues to significantly outperform national emissions, which are up 7 % over 1990 levels. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 7 The joint City of Portland and Multnomah County 2015 Climate Action Plan builds on Portland’s legacy of climate action. The Climate Action Plan provides a roadmap for the community to achieve an 80 percent reduction in carbon emissions by 2050, with an interim goal of a 40 % reduction by 2030. The Climate Action Plan identifies over 170 actions to be completed or significantly underway by 2020. The City of Portland and Multnomah County have been working systematically to implement these actions since adoption. Nearly all of the actions in the 2015 Climate Action Plan are already underway. In June 2020, Portland released a Climate Emergency Declaration and a progress report in 2021. Website: https://www.portlandoregon.gov/bps/index.cfm?c=49989 San Francisco San Francisco is at the forefront of regional, state and national climate action, reducing emissions 28 % below 1990 levels, while the population has grown 19% and the local economy 78%. At the heart of the nine-county Bay Area in Northern California, San Francisco is proving that aggressive climate goals are good for the economy, the health and well-being of their residents and for the Earth. Through collective action, San Francisco will reduce greenhouse gas emissions 80 percent below 1990 levels by 2050. The City’s Climate Action Plan provides the “0-80-100-Roots” vision for how they will meet this challenge: 0 – Zero waste to landfill. 80 – 80% of trips made by sustainable modes (public transit, walking, biking). 100 – 100% renewable energy to electrify the built environment, including the movement of people and goods. Roots – Protecting urban green spaces and growing the urban forest to enhance biodiversity and sequester carbon. This will require inclusive and equitable participation of community in climate and sustainability decisions, an investment in capacity building activities such as providing residents tools, education, and job opportunities, and engagement of people throughout the city in programs, policies and initiatives to will ensure the city is prepared for the future. Website: https://sfenvironment.org/climateplan Seattle In 2011, Seattle adopted the goal to become carbon neutral by 2050. We have made substantial progress toward this goal through investments in shifting our transportation away from single occupancy vehicles, such as walking, biking and transit, as well as vehicle electrification. Over the last decade, we have guided ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 8 growth to transit-accessible urban villages, increased affordable housing, and supported leading building and energy codes. As one of the fastest growing cities in America – Seattle add 57 new residents every day – the city must continue to explore bold actions to ensure we meet our climate goals and do our part under the Paris Climate Agreement. The focus of these actions is in our largest emissions sector s: buildings and road transportation. The overall approach to carbon reductions in our buildings is to provide information, financial and other incentives, and technical assistance, while establishing strong standards for efficiency and emissions. To reduce transportation emissions, we are leveraging both technological advances and cultural shifts in how people move around our city to reduce trips and transition our cars, trucks, and buses to fossil fuel -free solutions. Seattle City Light is the first carbon neutral utility in the nation. Our climate policies are created through a race and social justice lens, to ensure those who are most impacted by climate change and issues of affordability have the opportunity to benefit from solutions. Seattle’s Equity and Environment Agenda will guide us as we work with communities of color and lower income residents to create economic opportunities, mitigate cost burdens, and improve quality of life through climate action. Website: https://www.seattle.gov/environment/climate-change/climate-planning/climate-action-plan Stockholm The vision of a climate-smart Stockholm forms the basis for the Strategy for a fossil-fuel free Stockholm 2040, a strategy that describes how the city needs to work to meet and manage the challenge of climate change by reducing human impact on the global climate and making a successful transition from a society built on fossil fuels to one based on renewables. This essential shift also creates opportunities. Demands for renewable energy, improved energy efficiency and other green solutions are driving the development of a rapidly growing sector. This strategy provides us with the tools we need to become a fossil-fuel free city. It is the foundation on which a sustainable Stockholm will be built. Fossil fuels currently account for approximately 30% of total energy use. This equates to emissions of 2.7 tonnes of CO2e per person (2015). The toughest challenge is that facing the transport sector; it is here that the need for action is most urgent. Electrification and a transport efficient city development are key areas. In 2040 residual fossil fuel is most likely to be found in the aviation and shipping industries. In the energy sector, too, fossil-based plastics are likely to continue to be present in waste that is incinerated in heating plants. To compensate for these residues, carbon sinks can be developed to reduce the city’s climate impact by absorbing atmospheric carbon dioxide. In the shorter term the strategy proposes measures that are those over which the municipal authorities and companies have the greatest power to act. The measures correspond to a reduction of 533,000 tonnes of CO2e between 2013 and 2019 and include actions such as bioenergy heat-and- power plants, promoting biking and public transport in the traffic planning, incentives for electric cars and renewable energy production such as biogas and sol ar power. ATTACHMENT B Summaries of Net Zero Climate Action Plans Worldwide Page 9 Website: https://international.stockholm.se/news/2020/06/environment/ Vancouver Vancouver’s Greenest City Action Plan (GCAP) was adopted in 2011 as a comprehensive climate action plan to support the city’s transformation to a low-carbon, thriving economy. The GCAP contains 10 goals and 17 targets, from green buildings and transportation, to supporting local food and access to nature, to fostering a green economy and resident action around climate change. Website: https://vancouver.ca/green-vancouver/vancouvers-climate-emergency.aspx ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 1 • Accelerating carbon-reduction targets o San Francisco produced a 40-page technical report, “Focus 2030: A Pathway to Net Zero Emissions,” to show how deeper emissions reductions were possible. ▪ Energy supply: a continued increase in renewables, with 100% renewable electricity by 2030. ▪ Buildings: New buildings are net zero emissions by 2030; about 3% of existing buildings are retrofitted for energy efficiency every year, resulting in nearly 100% efficient existing building stock that is all-electric no later than 2050. ▪ Transportation: By 2030, 80% of all trips in city are taken by walking, biking, or transit, and 25% of private vehicles registered in San Francisco are electric. ▪ Zero Waste: waste generation is reduced 15% and disposal is reduced 50% by 2030 despite population growth. • Expanding solutions for reducing local emissions o Vancouver has set limits for new building construction so that by 2023 the vast majority will be zero emissions and has targeted 2025 for beginning carbon limits on existing buildings. The city expects that heat pumps will be an important solution for both. For existing buildings, the city developed a retrofitting strategy with incentives to support voluntary transitioning before 2025 and, ultimately, new regulations that require replacement of heating systems with zero emissions equipment. Beginning in 2025 the city will fine targeted building owners whose facilities exceed specified GHG emissions levels—a policy that can lead owners to switch from natural gas to electric heating systems. (The city’s mostly hydro-electricity supply is nearly 100% clean.) The regulatory regime will start with large commercial and large single-family buildings, since they have the best business case for and ability to fund the retrofits. o Mornington Peninsula Shire plans to restrict new natural gas connections for buildings and will develop a natural gas phaseout strategy for existing buildings. o Bristol plans to expand its district heating network, fueled by low-carbon sources, to buildings in the central city. It estimated that 160,000 gas boilers in buildings across the city have to be replaced with electric heat pumps, which will require providing financial incentives to building owners as well as regulations requiring a phase out. o Iowa City, meanwhile, is advancing a number of policies to drive increased energy efficiency. It intends to encourage local realtors to include energy performance in property listings, a way to help homebuyers make educated decisions and drive sellers to improve energy efficiency. In another effort to generate energy-performance data it will require owners of larger buildings to annually report energy performance to the city. The city will launch an incentive program to encourage local industries to reduce energy consumption and will consider rebating a portion of building-permit fees for construction projects that meet enhanced energy standards. o Iowa City is studying the use of discounted or no fares for riding the city’s bus system as a way to increase transit ridership. o Oslo is raising the age limit for free child travel on public transit to six from four. ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 2 o San Francisco intends to use congestion pricing and expansion of its transit system—more Bus Rapid Transit corridors, system upgrades, and facility investments. It will also expand its bicycle and pedestrian networks and continue to develop housing and businesses near transit stations. o Barcelona is improving conditions for pedestrians and bicyclists, increasing the number of traffic-calmed streets (reducing speed limits on more than half of the city’s streets), and improving the quality, connectivity, and safety of its bicycle network. o Glasgow is rolling out car-free zones at schools and other locations that have larg numbers of potentially vulnerable pedestrians, building on a pilot at a school. o Vancouver plans to increase efforts to make the city more walkable by developing more neighborhoods that are livable, compact, and complete, with daily destinations, such as shops, services, jobs, parks, schools and community centres within walking distance of where people live. It seeks to double by 2030 the 45% of city residents who currently live within an easy walk/roll of their daily needs. As a starting point, the city will develop a tool to evaluate how walkable and resilient each neighborhood is. It will also invest in upgrading major public transit projects. The city’s plan calls for “transport pricing” on vehicles driving in the city centre and for introduction of a parking permit and pricing regime for city streets that will include a surcharge on vehicles based on their carbon emissions. o Bristol is developing a plan to consolidate freight transport in the city, drastically reducing the number of delivery trips. And the city plans to reduce parking capacity for non-ultra-low emission vehicles and increase car parking charges. Communities are also making new efforts to accelerate the use of zero emissions vehicles. o San Francisco, seeking to achieve a 25% electric vehicle adoption rate, will accelerate efforts to develop a publicly available electric vehicle charging network, including in off- street parking facilities. o Vancouver intends to expand the electric vehicle charging infrastructure in the city and adopt parking policies that encourage and eventually require zero emissions vehicles. The city plans to institute “zero emissions zones” in areas and corridors of city to discourage and eventually ban polluting vehicles. By 2030, according to the emergency plan, 50% of the kilometers driven on Vancouver roads will be by zero emissions vehicles. Vancouver plans to add 500 electric-assist bicycles to the public bike-sharing system. And the city intends to levy a fee on vehicles driving into the central core. o Oslo plans to convert all public transport, including busses and ferries, to zero emissions by 2030. o Copenhagen is working to establish clean shore-based power for moored cruise ships, an alternative to the ship’s traditional use of diesel-fuel generators. o San Francisco, already a global leader in waste reduction and the collection and composting of food scraps, is exploring new technologies that can recover all organic materials before disposal, with a goal of deploying these before 2030. o Mornington Peninsula Shire intends to reduce emissions from landfills by adopting a zero- waste strategy to achieve 100% diversion of materials from landfills by 2030. ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 3 o Iowa City intends to expand efforts to engage the local construction and development sector to reuse and recycle construction waste. It is developing a policy to require construction projects above a certain size to submit a waste management plan before beginning construction. o Barcelona is rolling out a zero-waste strategy by greening city festivals and events, using reusable cups/glasses, cutlery, and plates, and organizing repair workshops and low-waste fairs and conferences. o Glasgow wants its school system to eliminate plastic waste—a concern children and young people expressed in city surveys—by moving toward “plastic-free” meal service. o Glasgow is accelerating the development of an energy service company that will produce more locally generated low-carbon energy. o Barcelona is easing regulations and increasing financial incentives for property owners to install rooftop solar facilities. o Bristol also focused on rooftop solar generation on residential and non-residential buildings, noting that there is the potential to generate 500 megawatts of solar energy, but only 28 megawatts are being produced so far. o Iowa City expects its main electricity provider to deliver 100% renewable energy by 2021, primarily by adding wind power, but the city is also partnering with the University of Iowa, which has a large local campus, to help it eliminate the use of coal at its power plant by 2025. o Melbourne, which has already purchased 100% renewable energy for municipal operations, plans to increase renewable energy purchasing by businesses and residents in the city. • Tackling emissions produced outside local boundaries o Bristol calculates that about 50% of the city’s emissions footprint are due to “imported consumption emissions” produced outside of the city to create goods and services used by city residents and businesses. The city’s emergency plan notes that consumption emissions have equity implications: “As individuals we can influence the size of our carbon footprint by how much and what we buy, and those people on higher incomes have larger footprints and are therefore able to make the greatest contribution to reducing emissions. o Barcelona found that nearly 13% of its emissions were generated by the city’s port and airport, including from the fossil fuels burned by cruise ships, ferries, and international flights. “We want a city with a critical and responsible attitude towards consumption,” the city’s emergency plan says.¹% It called for the port and airport to reduce emissions and review their growth plans. o Iowa City obtained a grant to inventory the consumption-based emissions that its residents and businesses are generating. The funding came from the Urban Sustainability Directors Network, which connects more than 180 local governments in North America to accelerate the work of their sustainability and climate professionals. The tool had been created by Vancouver, another USDN member. Toronto is also going down this path, planning to measure, monitor, and reduce consumption-based emissions. o Bristol notes that the majority of food consumed in the city and in most other communities is produced outside of the city and transported into the city. ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 4 o Vancouver estimated that 20% of its consumption -based emissions comes from food. The city encourages residents and restaurants to shift to more plant-based diets, which are less carbon intensive to produce: “Given that limited food production occurs within city limits, the City’s role will likely focus on residents’ eating habits and institutional food provision. o Barcelona describes a range of actions that could reduce food-based emissions: “We need to opt for local, agro-ecological production, increase the supply of and access to local, ecological fresh produce, reduce the consumption of animal protein and highly processed foods, and offer everyone the tools to facilitate the transition to a healthier and more sustainable way of eating. Among the city’s actions: restricting the opening near schools of food establishments selling highly processed fast food that is high in protein. o Portland, for example, required the offset of carbon emissions from city-related air travel. o Barcelona identified a number of ways it might reduce the carbon emissions of the city’s port and airport, including electrification of wharfs, machinery, and fleets at the port and a study of how to promote trains instead of short flights (distances under 1,000 kilometers). o Oslo set a target for reducing maritime traffic emissions by 85% by 2030, an increase over the previous 50% target. Replacing or converting the Oslo port’s passenger and local ferries to non-fossil fuels could produce about half of the desired reduction. o Vancouver targeted embodied emissions in new buildings and construction projects to be reduced 40% by 2030 from a 2018 baseline. This will mean a shift in construction practices to use more mass timber, low carbon concrete, prefabricated and modular construction, recycled aggregates and asphalt, and eliminate spray foam insulation. o Oslo, meanwhile, requires that all new public buildings be built with “fossil-free” construction machinery and established what is thought to be the world’s first zero emission, all-electric jobsite. An added benefit of the effort: improvements in air quality and reductions in noise. • Drawing down carbon through natural means o San Francisco has been a world leader in producing compost from locally collected organic materials. Nearly 100% of residential and commercial properties in San Francisco are equipped for organics collection service. The city currently generates approximately 187,500 tons of urban green and food waste per year, which when processed yields 70,000 tons of compost. The city will continue to add to the 750,000 tons of compost the city has provided to farms, vineyards, and fruit and nut orchards since 1997. It reports that 1 ton of organic waste with food scraps can produce .37 tons of compost and 1 ton of compost applied to rangeland soil can sequester up to .66 tons of CO2 annually. o Vancouver directed that by 2030 enough restoration work on forest and coastal ecosystems in the city and surrounding region will have occurred to remove 1 million tons of carbon pollution annually by 2060. Among the strategies: increase the city’s tree canopy; collaborate with indigenous peoples to restore lands; undertake large-scale restoration of shorelines; and conserve large tracts of coastal forest. o Glasgow will build on partnerships within the region to increase tree planting. “Immediate action should be taken to significantly increase the numbers of trees within the city to capture carbon,” states priority #71 in the city’s plan. But, it emphasizes, “given the very tight nature of Glasgow’s boundaries. . . the city needs to take a more expansive look ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 5 across the metropolitan area to see what opportunities there are for tree planting and other forms of carbon sequestration. o San Francisco has identified thousands of city-owned acres with opportunities for more restoration. It plans to add 50,000 street trees during the next 20 years. o Sydney intends to increase tree canopy cover and vegetation on public lands and support private landowners in increasing their tree canopy. o Oslo is focusing on increasing urban farming by preserving school gardens are establishing new public land for gardening/farming. o Mornington Peninsula Shire intends to develop and implement a carbon sequestration implementation plan that will emphasize local terrestrial revegetation, soil carbon, and blue/teal carbon programs. o Melbourne, which has planted 22,000 trees since 2012, plans to increase canopy cover to 40% from 22% by 2040. o Copenhagen committed to supplementing its ongoing efforts to plant 100,000 trees in the city by purchasing farmland outside of the city and planting a new, semi-urban woodland in cooperation with neighboring cities. o Stockholm plans to address its projected residual emissions, mostly from plastics in waste incineration, by capturing and storing carbon and increasing biochar production. Since 2017 the city has been producing biochar by collecting garden and yard waste and using a carbonization process to turn the waste into biochar. The biochar is used in gardens and sold to other local authorities for use to grow plants and trees in parks and public spaces. The city plans to add more biochar plants to its single plant; at full capacity this could sequester more than 25,000 tons of CO2. • Upgrading local government’s decarbonization capacities o Barcelona, Bristol, Stockholm, Sydney, and Vancouver are initiating carbon budgets, a tool launched by Oslo in 2017 to boost the effectiveness of local climate action management. o Barcelona, Mornington Peninsula Shire, and Sydney are adding low-carbon and sustainability criteria to their procurement guidelines for the goods and services they purchase and the assets, such as property, that they own. o Bristol, Melbourne, and Portland are reaching out to neighboring communities, local businesses, and universities for decarbonization collaborations, as described below. o Iowa City imposed a small, emergency property tax increase to raise nearly $1 million USD- a-year to fund climate-emergency actions. The increase will cost property owners a relatively small amount—only $24 USD yearly on every $100,000 USD of property value. The city’s authority for an emergency increase is part of existing state law and has been used in the past to deal with flooding. o Mornington Peninsula Shire and Iowa City favor grant programs to fund carbon-reducing initiatives by residents and community organizations. In addition, Mornington Peninsula will be facilitating competitive offers to encourage community uptake of sustainable options such as solar panels, batteries, electric vehicle charging infrastructure, and electrical equipment to replace gas appliances. ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 6 o London works with pension funds and other investors to divest from fossil-fuel businesses and boost investments in energy efficiency, and low-carbon transport and heating. o Several cities are fast-tracking climate actions. Vancouver, for example, identified 53 “accelerated actions” already under development or awaiting approval that it could implement without delay. The list provided to city council covered a wide range of actions, including pilot programs to reduce use of motor vehicles by developing more compact, pedestrian-and bike-friendly neighborhoods, to increase decarbonization of existing buildings, and more. o Melbourne fast tracked the switch of 10 Council buildings from gas to electricity and delivery of 44 kilometers of protected bike lanes in four years. o Barcelona is speeding up the installation of renewable-energy generation in municipal buildings (nursery schools, cultural and sports facilities, etc.). o Bristol turned to Oslo’s carbon budget tool so the city will “be able to quantify its carbon emissions and understand the impacts of all new major plans, policies, and projects.” The budget, the city says, will be “a way of ensuring that the council knows the cumulative climate consequences of its decisions and its progress toward its carbon neutrality goal. o Vancouver began to develop a carbon budgeting and accountability framework. The budget “can help enforce more rigorous approaches to managing carbon” and help to “communicate the impact of carbon-reduction efforts to the public.” The city plans to develop and test a carbon budget for corporate emissions first, involving nearly all city departments. o Mornington Peninsula Shire, which annually purchases about $18 million AUD of goods (about $11.6 million USD), not including capital projects, is setting sustainability and recycled-content standards for Shire procurement. o Barcelona is drawing up guidelines for public procurement with low-carbon criteria. o Melbourne fast-tracked changes to its purchasing model to increase the use of recycled materials. o Iowa City is establishing a city policy to mandate purchase of electric and alternative-fuel vehicles. o Melbourne, for instance, is building a local business coalition to advance efforts to develop circular economies that eliminate waste. o Vancouver’s emergency response acknowledged that the carbon-reduction plan of the British Columbia, the province within which it is located, provides “an excellent foundation” for aligning city-province efforts. And the city is engaged at the metropolitan level in developing a regional response for reducing carbon, guiding growth, and updating the regional transportation strategy. “The higher the degree of alignment between the City and the region,” Vancouver states, “the more likely that the collective regional response . . . will align with the objective of limiting global warming to 1.5°C. o Portland’s leading climate-change agency, the Bureau of Planning and Sustainability, was directed by the mayor to work collaboratively with Multnomah County and community-led organizations to establish a new, ongoing governance structure to engage youth and “frontline communities” in developing recommendations to guide the city’s climate actions. ATTACHMENT C Top Five Net Zero Strategies: Examples from around the World Page 7 The new structure will develop and recommend actions that guide the city “in its delivery of community benefits that meet the city and county’s 2030 carbon reduction goals. o Bristol established an Environmental Sustainability Board, co-chaired by the mayor and containing about 15 organizations from inside and outside of city government, to manage its accelerated climate-action approach. Also, in response to Bristol’s request, two local universities established an advisory committee on climate change that provides technical expertise to organizations in the city. o Iowa City’s Community Climate Action Grants program is designed to inspire and promote public involvement in implementing the city’s climate emergency plan. It provides up to $5,000 USD to local community-based organizations for projects that promote or implement one of 35 actions in the city’s plan and that can be completed in a year or less. o Mornington Peninsula Shire intends to establish a grants program to fund community groups and business associations to achieve climate emergency goals. o Bristol has also included small grants for community-led climate action in its plans. ATTACHMENT D Technical Definition of Net Zero Page 1 Frankhauser et al.’s 2022 paper in Nature describes that while the concept of net-zero carbon emissions has emerged from physical climate science, Net Zero is operationalized through social, political and economic systems. They identify seven attributes of Net Zero, which are important to make it a successful framework for climate action (Figure 1). The seven attributes highlight the urgency of emission reductions, which need to be front-loaded, and of coverage of all emission sources, including currently difficult ones. The attributes emphasize the need for social and environmental integrity. This means carbon dioxide removals should be used cautiously and the use of carbon offsets should be regulated effectively. Net zero must be aligned with broader sustainable development objectives, which implies an equitable net - zero transition, socio-ecological sustainability and the pursuit of broad economic opportunities. More than 1,750 communities across the globe have acknowledged the climate emergency with official declarations. Throughout various emergencies in history, including the most recent COVID emergency, it is evident that communities worldwide can step up and provide effective leadership in times of danger. Similarly, we cannot set aside the essential work of eliminating GHG emissions and preventing climate turbulence. This is why more and more cities’ elected officials are taking a stand, by officially declaring a climate emergency and seeking to drive down local carbon emissions more rapidly and extensively than once thought feasible. A small portion of these communities have gone a big step further in developing and implementing extraordinary new actions to rapidly reduce emissions. This report will provide a breakdown of climate action plans from 24 communities and identify the top 5 common decarbonization strategies they share. However, Net Zero emissions can mean vastly different scenarios depending on the context. Theoretically, any community, or even fossil fuel companies, that set net-zero emission targets can continue spewing out GHG emissions while claiming that future carbon capture technologies will make up for all of their emissions. This section unpacks the implications of “net-zero” pledges. What they mean, whether they’re effective tools, and whether they might actually be doing more harm than good. All Net Zero goals must be focused on eliminating emissions. Only ambitious emissions reduction schemes from the imperial core and multinational corporations can pull us back from the precipice of climate chaos. Real zero emissions targets force us to come to grips with destructive capitalist pursuits. This means keeping all fossil fuels in the ground. It means building a 100% renewable world instead of fossil fuels, replacing industrial agriculture with agroecological permaculture, and embracing a simpler life instead of a consumerist one. But while we strive for a real zero world, we must reduce the harm of false net-zero targets. That means pushing for transparent pathways, tangible milestones, or even as one paper argues, separating targets for emissions reductions and negative emissions. True emissions reduction considers three scopes of emissions. Carbon offsets: Reducing GHG emissions or increasing GHG removals through activities external to an actor. Offsetting is typically arranged through a marketplace for carbon credits or other exchange mechanism. ATTACHMENT D Technical Definition of Net Zero Page 2 As the problem of climate change became more recognized, governments and nonprofit organizations developed a standard framework for measuring the carbon footprint of a community, nation, or company. It has three different scopes. Scope 1: Direct emissions from activities of residents, businesses, and governments in the community. This includes from fuel combustion by vehicles and gas boilers in buildings. Municipal Examples: direct fossil fuel combustion used in buildings, facilities, computers, vehicle fleet, and transit fleet. Scope 2: Indirect emissions from electricity purchased and used by residents, businesses, and governments in the community. The emissions are created during the production of electricity from fossil fuels. Municipal Examples: purchased electricity, heat or steam used in buildings, facilities, fleet, street lights, and traffic signals. Scope 3: All other indirect emissions from activities of residents, businesses, and governments in the community from sources they do not control or own. These include emissions from residents’ air travel outside of the community and emissions created during the production of goods, such as food, that are made outside of the community but consumed by residents. Also known as consumption or imported or embodied emissions. Municipal Examples: employee commute (including flights), solid waste, water and wastewater treatment facilities, purchased goods and services, shipping of purchased goods, and leased assets. Definitions of Communities’ Carbon Emission Targets Communities use several different terms to describe their emissions reduction targets, some of which mean the same thing, while others mean something a little different. Below are definitions of all the targets that the communities in the study are using. ATTACHMENT D Technical Definition of Net Zero Page 3 Carbon Neutral means that whatever human caused GHG emissions remain (“residual emissions”) after climate actions are used to reduce emissions as close to zero as possible are balanced out by removing carbon from the atmosphere. Net Zero Emissions is the same as “carbon neutral” but the phrase signals that the primary goal is to phase out fossil-fuel energy and only have small amounts of “residual” carbon to offset. Zero Emissions means that all energy sources in the community—engines, motors, processes, etc.—emit no GHGs. Essentially this means 100% renewable electricity and electrification of everything. Fossil-fuel free (used by Stockholm) means the city has eliminated use of fossil-fuel energy to the extent that its powers permit. The residual carbon must be offset us ing local means to capture carbon. Climate Positive means going beyond achieving net zero or zero emissions to actually create an environmental benefit by removing additional carbon dioxide from the atmosphere. Another term for this is “carbon negative.” Page 3 of 4 established. Council direction on eligibility is required appropriation of funds for rebates Research Net Zero Communities Understand the lifestyle, regulations, and investments of Net Zero Communities • Research and compile information on Net Zero Communities, prepare presentation to Council Staff to implement, no appropriation required Climate Action Investment Matrix Assists with understanding return on investment for Climate Action programs • Prepare and present Climate Action Investment Matrix in a format that can be regularly updated to reflect new investments Staff to implement, no appropriation required Vehicle Idling Prevention Education Promote awareness and support to minimize vehicle idling • Prepare and implement educational materials to reduce vehicle idling Staff to implement, cost of marketing included in sustainability marketing budget. Develop a program to promote electrification and reduction of energy use of existing buildings Break down the inventory of all buildings in order to make appropriate recommendation for electrification based on benchmarking data. This contributes to the Net Zero Housing goal. • Research programs in other communities to promote and implement energy reduction through electrification and building improvements • Research potential grants for building electrification and energy reduction • Development and propose program to promote electrification and energy reduction of existing buildings Collaborative effort between Sustainability and Community Development Grant Funding: Resilient and Efficient Codes Implementation (RECI) Staff to implement; no extra cost in 2023. Double PuRE registration rate Involve more Avon residents and businesses to use renewable energy, which contributes to the Net Zero Housing goal. • Determine existing number of PuRE registrants in Avon and identify target for end of 2023. • Design and launch a PuRE promotion campaign. Collaborate with Holy Cross on the promotion. • Conduct PuRE sign-up events to promote awareness and participation Sustainability Staff; assistance from Gen Gov Intern, $5,000 to support sign-up events Sustainability Marketing Program Improve community wide awareness and support for sustainability goals and programs • Develop a consistent content plan for social media, monthly newsletters and local media outlets such as the Vail Daily and radio stations. Staff to administer, costs included in marketing Page 4 of 4 Biochar Pilot Project Create biochar material from organic wood waste in Avon and integrate as a soil amendment on a small pilot project scale. Research and propose options for expanding biochar production for 2024. • Create 3-10 cubic yards of biochar as a pilot project, apply in 2-4 identified landscape areas • Research labs that can analyze and evaluate biochar quality and how effective the biochar is working. • Research long-term and Town- scale implementation of biochar. Nominal cost for pilot project. Staff can execute in-house. Composting Program Develop options with identified costs for a community wide composting program, or initial pilot project, to be implemented in 2024. • Review local and peer community composting programs. • Review service and potential programs with local waste haulers. • Evaluate options for a local composting operation to serve Avon versus a regional composting operation. • Prepare a concept composting program for Avon businesses with a focus on restaurants. • Conduct community outreach with residential users, restaurants and other Avon businesses to identify support and barriers to a community wide composting program Sustainability Staff, Gen Gov Intern. Feasibility study budgeted $5,000. Long Range Planning for Micro- Transit Identify alternatives to traditional transit that can serve communities not on existing transit lines and which reduces single occupancy vehicle trips • Mobility will solicit and review proposals from micro-transit providers and assist with identifying areas that may be potentially served with micro- transit Mobility Division will lead effort to research potential micro-transit service in Avon 970.748.4004 eric@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Eric Heil, Town Manager Justin Hildreth, Town Engineer Eva Wilson, Public Works Director Matt Pielsticker, Planning Director RE: Avon Water Conservation Efforts DATE: February 08, 2023 SUMMARY: The report provides an update to Council and the Planning and Zoning Commission on the Town of Avon’s water conservation efforts, including a summary of Avon’s water rights and uses. Colorado and the west has experienced prolonged drought conditions over the last 15 years. The Colorado River basin is not providing enough water to meet the growing needs of the west. Lake Powell and Lake Mead are now at their lowest levels since these projects were built and initially filled. It is now clear that the reduction of natural water supplies in the Colorado River basin due to drought conditions results in water supplies which are not adequate to meet demand. Therefore, reduction of water demand through water conservation will be a necessity. Council has indicated strong support for water conservation policies. Effective municipal planning includes planning for infrastructure to serve development as approved in zoning and as contemplated through comprehensive plan documents. Town has structured its water rights and agreement terms with the Upper Eagle Regional Water Authority to coordinate our water rights portfolio with the demands for water use created by development of all properties. Although Town’s existing water rights portfolio is adequate on paper there is uncertainty about the physical availability of water due to climate change and long-term persistent drought conditions. There is also uncertainty over federal intervention of water use in the Colorado River Basin due to shortages of water delivery to the Lower Colorado River Basin and effect of the Colorado River Compact. Even though Avon’s water rights predate the Colorado River Compact, it is foreseeable that significant pressure for water conservation will be required for the entire Colorado River basin. Adoption and implementation of water conservation strategies are intended to protect the Town legally and politically from any future actions to force curtailment while implementing the Town’s planning function to coordinate water capacity to serve all properties under current zoning. An effective water conservation policy requires an understanding of (1) current water rights and their limitations, (2) the different categories of water use and their different degrees of consumption, (3) reasonable water uses based on the assumptions in the underlying water decrees, (4) the ability to access, monitor and report actual water use data, and (5) the adoption of appropriate policies and regulations to require water conservation. The basic definition of “conservation” is to prevent the wasteful use of a limited resource. Staff has worked to assemble all related water rights and water use information to serve as the foundation for a formal water conservation policy. Staff recently retained Wright Water Engineers to assist with evaluating water calculations. Town’s water attorney Richard Mehren has also assisted with reviewing Town’s water rights. 1. TOWN OF AVON WATER RIGHTS Town’s water rights portfolio consists of (1) Town of Avon water rights which are leased to the Upper Eagle Regional Water Authority, (2) Town of Avon water rights for raw water irrigation, (3) water rights from the Page 2 of 8 Upper Eagle River Water Authority portfolio which are assigned to serve the Town of Avon, and (4) water rights conveyed by Traer Creek to serve the Village (at Avon) Development. WATER LEASE AGREEMENT WITH UPPER EAGLE REGIONAL WATER AUTHORITY: The Town of Avon joined the Upper Eagle Regional Water Authority (“UERWA”) in the late 1990’s. Previously, the Town of Avon operated its own water system through the Avon Metropolitan District. The UERWA is a water partnership authorized by statute which includes the Town of Avon, Arrowhead Metro District, Beaver Creek Metro District, Berry Creek Metro District, Eagle-Vail Metro District and Edwards Metro District. The Town of Avon leases it’s water rights to UERWA which lease agreements include guarantees to serve a specific number of “Single Family Equivalents” (“SFEs”) in the Town of Avon. UERWA provides water service under the terms of a master service agreement. In 2005, the Town of Avon renegotiated the Lease Agreement for the administration of all Avon water rights with UERWA. The scope of the Lease Agreement includes all areas previously served by Avon Metropolitan District water service, generally consisting of the Town of Avon boundaries and excluding the Eaglebend Subdivision, Gates and Folson parcels (currently Acent and Frontgate), and the Village (at Avon). During the negotiation process, Staff completed an analysis of water consumption, existing zoning, and future water demand. During this analysis, the Town reached an agreement with UERWA resulting in the total water available for the Town of Avon to total 386.03 consumptive acre-feet (ac-ft). This amount of water will serve up to 4,984 SFEs of domestic water service, of which 4,793 SFEs are allocated to existing subdivided lots and 191 reserved for future municipal services or public-private partnership projects, for example. A SFE is the assumed water required for a residential property up to 3,000 SF that contains a kitchen facility. The terms of the Lease Agreement align with the Town’s development planning in order to provide water service to new developments up to the maximum allowed underlying zoning, including increased water service for properties which are redeveloped. The Lease Agreement has been amended four times to include the Riverfront Subdivision, Basecamp, Wyndham timeshare, and Brookside redevelopment and now includes a commitment by UERWA to serve 5,282.45 SFEs. ALLOCATED WATER RECONCILLIATION: The Town has historically tracked development information, including existing and projected dwelling units, with an Excel spreadsheet. The spreadsheet includes Single Family Equivalent (“SFE”) information in addition to development data (e.g. square footage of structures, lot information, etc). Staff has been working closely for the past several months with Micah Schuette, Planner for Eagle River Water and Sanitaiton (“ERWSD”), to reconcile served SFE numbers and the Town’s historic tracking system. The purpose of this project is to better define existing use, projected development, and to identify potential unallocated water rights that may exist. This project includes reviewing water billing information for developed properties and ensuring that the allocated SFE information is accurate. This effort has included meshing the two data sets together and sorting through 1,100+ separate accounts to validate and/or correct information. This spreadsheet shows a current snapshot of SFEs served, by neighborhood, compared with SFEs assigned to properties based upon zoning and potential buildout. Development patterns have not tracked precisely with the assumptions made in the Town’s assignment of SFEs to a lot. Residential properties in Wildridge are typically larger than 3,000-SF and utilize more than 1 SFE. Several other properties in the Town Core are utitlizing fewer Page 5 of 8 The below tables summarize the non-potable irrigation system water rights owned by the Town of Avon. RAW WATER SYSTEM: The Town of Avon maintains a raw water system for non-potable irrigation that is separate from the potable water system operated by the UERWA. The raw water system is used to irrigate Town-owned properties including Harry A. Nottingham Park, Main Street Mall, Avon Road, and portions of West and East Beaver Creek Blvd and Post Blvd. The Town operates two irrigation distribution systems, Town Center and Village (at Avon) neighborhoods. Town Center System: The Town Center System is used to irrigate Harry A. Nottingham Park, Main Street Mall, Avon Road, Avon Station, West Benchmark Road, West Beaver Creek Blvd from Lake Street to Avon Road, and East Beaver Creek Blvd from Avon Road to Beaver Creek Place. A pump station adjacent to the Pavilion obtains water from Benchmark Lake and distributes the water throughout the system. The system was originally built as part of the park around 1980 and expanded incrementally over the last 40 years. Page 6 of 8 Benchmark Lake is fed from three sources, Buck Creek, Nottingham-Puder Ditch, and Metcalf Ditch. Buck Creek is the primary source because of its reliability and cleanliness. The Nottingham-Puder Ditch is frequently down because it requires maintenance at its headgate and non-piped segments. The required Nottingham Puder Ditch maintenance to improve its reliability is budgeted in the Capital Improvements Plan over the next several years. Metcalf Ditch water is comingled with urban runoff, adding sediment and debris, making it a less ideal water source. Village (at Avon) System: The Village (at Avon) system irrigates Post Blvd including the roundabouts, East Beaver Creek Blvd near the Piedmont Apartments, and the park between Walmart and Home Depot. The system will irrigate two parks, one or two small lakes, and roadways in the Village (at Avon) as the project is developed. The Nottingham-Puder ditch diverts Eagle River water at the headgate underneath the I70 bridge over the Eagle River and US6 in Eagle-Vail. A pump station located west of Post Blvd adjacent to the Piedmont Apartments distributes the water into the irrigation system. The Town owns 80% of the water rights in the Nottingham-Puder ditch and is responsible for the maintenance of the ditch as outlined in the Village (at Avon) Raw Water System Operations Agreement dated August 1, 2014 (“Attachment A”) 2. CATEGORIES OF WATER USE AND CONSUMPTION The right to use water is based on water decrees adjudicated in water court. Colorado, like most western states, has a unique and elaborate legal system to allocate the right to use water, which is based on the doctrine of “Prior Appropriation”. The doctrine of Prior Appropriation gives the right to use water to the person who first diverts water and puts the water to beneficial use. Through this system of Prior Appopriation those with a higher (earlier) right are considered “senior” and those with a lower (later) right are considered junior. When there is not enough water to serve all water uses a “call” can be placed on a river which then restricts the right of the most junior water users to use water. Water which is used and returned to the river may be used by others downstream. The amount not returned is considered “consumptive use”. Transmountain diversions to the front-range are considered to be 100% consumptive use because no water returns to the Colorado River Basin. Indoor uses have a low consumption rate, typically ranging from 5-8%, because most of the water that is used indoors is piped to the waste water treatment plant, then returned to the Eagle River after treatment. This means that if a household uses 6,000 gallons for domestic indoor use with an 8% consumption rate, only 480 gallons are considered consumed. A water right to serve this household only needs to be the amount of water “consumed”. Outdoor water use for irrigation has a much higher consumptive rate. The irrigation water rights for the original Town Plat state that irrigation water is 75% consumed while the water rights with the Village (at Avon) state that irrigation water is 80% consumed. To illustrate, if 100,000 gallons is used for indoor use, only 8,000 gallons are consumed; if 100,000 gallons is used for outdoor irrigation in the original Town plat area 75,000 gallons are consumed; and if used in the Village (at Avon) then 80,000 are consumed. Outdoor irrigation “consumes” water at 9.3 to 10 times the amount of indoor water use, or put another water, Town of Avon needs 9.3-10 times more water rights to serve irrigation than indoor water use. There are many other complexities associated with water rights. Colorado has an independent water court. Any change in water use, including the point of diversion, the point of return, the type of use, and the time of use, requires a water user to file in Water Court for change in the decree. Any other water user who believes they may be “injured” by this change has the right to make objections. In order to address and Page 7 of 8 resolve potential injuries a water user can propose an “augmentation plan” which provides alternate water sources to augment a return flow that is not adequate to prevent injury. Augmentation plans often times include releases from reservoir projects. Water law is an infinitely complex topic which will be stress tested in the years to come as drought conditions persist in the Colorado River basin. For the purposes of this report and work session it is important to understand that outdoor irrigation is a significant concern for water conservation due to the high consumptive use rate associated with outdoor water use. 3. REASONABLE WATER USES BASED ON WATER DECREES Each water decree includes assumptions about water use and consumptive use rates for indoor and outdoor water use. Staff is working with our water attorney and water engineer to analyze the existing decrees and propose numbers for acceptable water use in Avon. Each decree includes assumptions regarding indoor and outdoor use for residential, commercial, industrial and public water use. Different water decrees originated to serve certain portions of Town. 4. ACCESS, MONITORING AND REPORTING OF WATER USE A critical component of water conservation is to review water use and determine users and areas where water usage can be reduced or where water use is unreasonable and not acceptable. Staff is working with UERWA to determine the most efficient manner to share water user information with the Town for these purposes. The Town would maintain confidentiality in the same manner as the UERWA maintains, meaning that portions of individual utility user information is not considered a public record under the Colorado Open Records Act. Monitoring and reporting on actual water use in the Town of Avon is essential to confirm that Town is effectively implementing water conservation strategies. 5. WATER CONSERVATION POLICIES AND REGULATIONS Town has substantial unused water rights capacity to serve future development in the original Town Plat portion of Avon and for the Village (at Avon). The Town is not close to using its existing water rights at this time. Water conservation policies are important to ensure that the Town’s existing water rights can serve all development demands as the Town is full developed over the course of next 40-50 years. Staff is working on several approaches to water conservation, including (A) reviewing Town of Avon’s water use, primarily irrigation water, to verify that Town of Avon is not using more water than allowed, (B) design and install a more efficient irrigation system, (C) replacing landscape and streetscape plantings with water wise and xeriscape plants, (D) updating the Town’s landscape regulations for new development, (E) exploring educational and incentive programs to promote water conservation by individual water users, (F) researching regulations to propose which would establish limits for water use by individual water users, and (G) compiling all this information into a Water Conservation Strategy that includes water demand management. Town’s pending water conservation efforts are briefly described as follows: Staff has transitioned our landscape and streetscape plantings from annuals to perennials over the last several years and has installed drip irrigation rather than spray irrigation for most plantings. Staff has also Page 8 of 8 identified areas of Kentucky bluegrass in our streetscape which is used only for aesthetic purposes and which are appropriate for transition to a waterwise groundcover. Staff has applied to the Colorado Water Conservation Board for an $80,000 design project ($60,000 grant plus $20,000 Town cash match) to design a new irrigation system for the original Town Plat, assess Town of Avon’s existing landscaping and streetscape and design replacement plantings where appropriate, and design 5 demonstration gardens in partnership with UERWA. We hope to hear about this grant application in the next month. Town’s irrigation system in Nottingham Park is 40 years old and is due for replacement with a modern and more efficient irrigation system with better controls and monitoring. The Nottingham-Puder Ditch needs maintenance and repair to restore is functionality. Wright Water Engineers are assisting Staff with developing a comprehensive plan for updating the Town’s irrigation systems. The plan will include these elements: 1. Maintain (control vegetation) and repair the Nottingham/Puder ditch (line or pipe) 2. Repair of the Nottingham/Puder ditch’s headgate 3. Bring Nottingham Dam into compliance with the State 4. Repair and replace Avon’s lawn and plantings’ irrigation system (“Attachment D”) 5. Continue to develop a comprehensive Water Management Plan to include sustainable practices Town Council has passed 1st reading of updated Landscape Regulations and is scheduled to consider 2nd reading at its regular meeting February 28, 2023. The updated Landscape Regulations will be supplemented with a Landscaping Guide tailored to Avon’s climate zones, education efforts to coincide with the annual Town Clean-Up, and futher research into potential incentives. Staff plans to propose amendments to Town’s existing water use regulations by this spring to establish water use limits for water users based on the underlying water decrees and water conservation policies. Staff will continue to research and pursue grants that can support Town’s efforts with water conservation. Through the course of 2023 this information will be compiled into a draft Water Conservation Strategies document to be presented to Council. Thank you, Eric, Justin, Eva and Matt ATTACHMENT A: Village (at Avon) Raw Water System Operations and Maintenance Agreement ATTACHMENT B: Feb 20, 2022, Non-potable Irrigation Water Rights Summary (Mehren) ATTACHMENT C: Irrigation System Priority Repair Plan and Water Curtailment plan ATTACHMENT D: Irrigation System Assessment Report MOSES, WITTEMYER, HARRISON AND WOODRUFF, P.C. MEMO TO: E. Heil, et al. February 20, 2022 Page 2 00263204-1 1.1 Benchmark Lake Avon owns the absolute storage water right decreed to Benchmark Lake in Case No. W-3582, District Court, Water Division No. 5 in the amount of 168.3486 acre-feet per year with an appropriation date of June 1, 1977 (“W-3582 Decree”) and an adjudication date of December 31, 1977. A copy of the W-3582 Decree is attached as Attachment A. The storage water right is decreed for municipal, domestic, irrigation, industrial and commercial uses and the decreed source of supply is the Eagle and River and Buck Creek. The applicants in Case No. W-3582 included Stone Creek Company, Grouse Mountain at Vail, Ltd., Avon Metropolitan District, and Benchmark at Beaver Creek. Irrigation water rights are appropriated for use on specific land. In re Water Rights of Cent. Colo. Water Conservancy Dist., 147 P.3d 9, 14 (Colo. 2006). Water which was appropriated for use on one parcel of land cannot be applied to new or different lands without a decree issued by the water court allowing the change in place of use. Id. at 14. The W-3582 Decree does not specify the decreed place of irrigation use for the water right. 1.2 Portion of Avon’s Changed Senior Water Rights On July 14, 2004, Avon entered into the Supplemental Water Lease with the Upper Eagle Regional Water Authority (“UERWA”) under which Avon leased the remaining 22.3% of its 448 acre-feet of consumptive use credits decreed in Case Nos. W-3664 and 84CW225 to the UERWA (“Supplemental Water Lease”). A copy of the Supplemental Water Lease is attached as Attachment B. Under paragraph 3 of the Supplemental Water Lease, Avon has the right to use up to 19.58 acre-feet of consumptive use credit for augmenting diversions of water for non-potable irrigation use within Avon (“CU Credit Water”). Avon may divert water under the W-3664 Decree as amended by the 84CW225 Decree for non-potable irrigation to the extent of the 19.58 acre-feet of CU Credit Water. The 84CW225 Decree includes a 0.75 (i.e., 75%) depletion factor for water diverted under the decree for irrigation uses. The 84CW225 Decree appears to require 75% of the non-potable irrigation diversions by Avon to be replaced when those diversions are out-of-priority (25% of the non-potable irrigation diversion is assumed to return to the river as return flow). The 19.58 acre-feet of CU Credit Water should provide Avon with 26.12 acre-feet (19.56 acre-feet / 0.75 = 26.1 acre-feet) of water for diversion to non-potable irrigation uses. 2. Summary of the Village Non-Potable Irrigation System Water Rights The water rights that provide the physical supply for use in the Village Non-Potable Irrigation System include the water rights decreed to: (a) Nottingham Reservoir; (b) the Village (at Avon) Lakes Nos. 1 and 2; and (c) direct flow and other water rights associated with the non-potable irrigation system approved in Case No. 97CW306, District Court, Water Division No. 5. It is my understanding that the Village Non-Potable Irrigation System is currently used to provide non- MOSES, WITTEMYER, HARRISON AND WOODRUFF, P.C. MEMO TO: E. Heil, et al. February 20, 2022 Page 3 00263204-1 potable water for irrigation of the Post Boulevard landscaping and the park between Wal-Mart and Home Depot. All of these sources of water were conveyed to Avon by the Traer Creek Metropolitan District (“TCMD”) and are described in more detail below. 2.1 Nottingham Reservoir Nottingham Reservoir is an on-channel reservoir located on Nottingham Gulch, a tributary of the Eagle River. Avon owns the storage water rights decreed to Nottingham Reservoir in Case No. 94CW113, District Court, Water Division No. 5 (“94CW113 Decree”) that include: (a) a conditional storage water right in the amount of 22 acre-feet for domestic, commercial, industrial, fire protection, sewage treatment, irrigation of open space, parks, lawns and gardens, recreation, fish and wildlife propagation, maintenance of adequate storage reserves and reservoir evaporation, augmentation, replacement and exchange with an appropriation date of May 31, 1994, and an adjudication date of December 31, 1994 (“Nottingham Junior Storage Right”); and (b) an absolute storage water right in the amount of 22 acre-feet for irrigation and stock watering with an appropriation date of August 1, 1940, and an adjudication date of December 31, 1994 (“Nottingham Senior Storage Right”). A copy of the 94CW113 Decree is attached as Attachment C. In Case No. 14CW3022, District Court, Water Division No. 5, the Nottingham Junior Storage Right was made absolute by Avon in the amount of 20.1 acre-feet, with 1.9 acre- feet remaining conditional. The Nottingham Senior Storage Right is decreed to irrigate 74 acres in the same general location as the historically irrigated lands that are identified in a map attached to the 94CW113 Decree as Exhibit B. The 94CW113 Decree does not specify the decreed place of irrigation use for the Nottingham Junior Storage Right. 2.2 Village (at Avon) Lake Nos. 1 and 2 Avon owns the conditional storage water right decreed to the Village (at Avon) Lake Nos. 1 and 2 in Case No. 97CW306, District Court, Water Division No. 5 (“97CW306 Decree”) for a combined total amount of 27 acre-feet, with the right to fill and refill, for domestic, municipal, quasi-municipal, commercial, industrial, fire protection, irrigation, recreational, fish and wildlife uses, replacement of reservoir evaporation, storage, augmentation and exchange with an appropriation date of May 20, 1997, and an adjudication date of December 31, 1997 (“Village Lakes Storage Right”). A copy of the 97CW306 Decree is attached as Attachment D. The Village (at Avon) Lake Nos. 1 and 2 are decreed to fill from Eagle River by use of the Nottingham and Puder Ditch at a rate of up to 5 cubic feet per second (“cfs”). The Village Lakes Storage Right may be used within the Village (at Avon) Development as depicted on Exhibit A to the 97CW306 Decree. The Village (at Avon) Lake Nos. 1 and 2 are not yet constructed. MOSES, WITTEMYER, HARRISON AND WOODRUFF, P.C. MEMO TO: E. Heil, et al. February 20, 2022 Page 4 00263204-1 2.3 74.3 Acre-feet of Historical Consumptive Use Credits to Replace Out-of-Priority Diversions for Non-Potable Irrigation and Other Water Rights Associated with the Non-Potable Irrigation System approved in Case No. 97CW306 Avon owns up to 74.3 acre-feet of the historical consumptive use credits dedicated to the augmentation plan decreed in the 97CW306 Decree and the other water rights associated with the non-potable irrigation system approved in the 97CW306 Decree, including the right to divert water through the Nottingham and Puder Ditch for irrigation, flow through, and recreational purposes. The 74.3 acre-feet of historical consumptive use credits may be used by Avon to replace out-of- priority diversions of non-potable water for the irrigation of 38.27 acres within the Village (at Avon) Development and evaporation from up to 2.7 acres surface acres from the Village (at Avon) Lakes Nos. 1 and 2, all in accordance with the assumptions and depletion factors included in the augmentation plan decreed in the 97CW306 Decree. It is my understanding that the water for non- potable irrigation of the Village (at Avon) Development is diverted at the Nottingham and Puder Ditch river headgate on the Eagle River. Schedule B attached to the 97CW306 Decree includes a 0.80 (i.e., 80%) depletion factor for water diverted at the Nottingham and Puder Ditch headgate for non-potable irrigation uses. The 97CW306 Decree adopted and incorporated an accounting procedure that requires 80% of the non-potable irrigation diversions to be replaced when those diversions are out-of-priority (20% of the non-potable irrigation diversion is assumed to return to the river as return flow). Paragraph 5 of the August 1, 2014 Village (at Avon) Raw Water System Operations and Maintenance Agreement between Avon and TCMD (“Village (at Avon) Raw Water Agreement”)2 states that using the assumptions and the depletion factors included in the 97CW306 Decree, irrigation of 38.27 acres will require approximately 68.9 acre-feet per year of augmentation water and keeping the Village (at Avon) Lake Nos. 1 and 2 full will require up to 5.4 acre-feet of water for replacement of evaporation from a maximum of 2.7 acres of lake surface area. The 68.9 acre-feet of augmentation water should provide Avon with 86.13 acre-feet (68.9 acre-feet / 0.80 = 86.13 acre-feet) of water for diversion to non-potable irrigation uses. 3. Conclusion Please let me know if you have any questions about my summary of the water rights and sources of water that Avon owns or controls that may be use for non-potable irrigation within Avon and the Village (at Avon) Development. Please also let me know if you would like me to summarize the key terms of the Village (at Avon) Raw Water Agreement. 2 I note that this memo focuses only on the water rights and other sources of water that Avon owns or controls for non- potable irrigation uses within the Village (at Avon) Development. Please let me know if Avon would like a summary of the key terms of Village (at Avon) Raw Water Agreement. 970-390-2280 AIsaacson@avon.org Town of Avon Irrigation Water Management Plans Attachment A Town of Avon Irrigation System Priority Repair Plan Updated: October, 2022 The purpose of this document is to provide guidance regarding the prioritization of repairs to the Town- owned irrigation infrastructure. This infrastructure is comprised of head gates, ditches, sediment ponds, holding ponds, intake lines, pump station, pump station electrical, distribution mains, distribution laterals, isolation valves, electric (Scrubber) valves, heads, Controllers, field wiring (both 120V & 28V), and a central control system (computer, software, individual server, weather station, telecom lines). As of spring 2019, we had a system that appears to have had Maxicomm central control at one time. Most of the essential components have been either damaged or removed. We had numerous mainline and lateral leaks, faulty wiring; some disconnected altogether, and multiple closed isolation valves forcing a looped system to function as a directional system. The pump station was replaced in 2015, however , had missing data, and set points causing near-daily faults that were shutting down the station in order to protect itself, never completing a full cycle (Scheduling inside of the controllers was a large contributing factor). Prioritization Schedule Pump station: Revisit all setpoints with Rainbird engineers to resolve pump start faults. Complete Scheduling: Revise scheduling in all controllers to optimize the flow characteristics of pumps and resolve pump start faults. Complete Main lines: Locate and repair all breaks in the main line. All leaks found stemmed from improper repair in past. Mainline breaks are typically not visible at the surface but waste hundreds of gallons per minute (GPM). Complete Ditches: Ditches will be hand cleaned bi-weekly. Complete This includes the Buck Creek Ditch, Metcalf Ditch, and Nottingham Poudre Ditch. Repair all large leaks in ditches, and work with engineering to pipe all ditches through CIP’s. The Town diverts just over 2.585 million gallons/day (MGD) (77.558 million gallons/month, or 465.349 million gallons/season) from the Eagle River through the Nottingham Poudre ditch. This water never reaches the end of the ditch where any excess would flow back into the Eagle river. During the 2019 & 2020 irrigation seasons, the only use from this ditch was Traer creek metropolitan district for their water feature and irrigation because the Town of Avon’s Post boulevard Pump station was being repaired. Subsequent construction did not allow for the operation of this station. When operable, this is for us to use 5-10 million gallons over the course of the season. These repairs will come at a cost, however, will return nearly 450 million gallons of water to the river annually. Incomplete Blow out port: The current blow-out port is constructed of plastic pipe and located in the upper field. This is extremely susceptible to damage from special events and has led to numerous shutdowns of the irrigation system. We will relocate this port to inside the pump station. It will be constructed of steel and welded directly to the mainline of the pump station. Complete Laterals: Monitor GPM flow from the pump station to identify leaks. Repair immediately as identified. These leaks are often not visible from the surface but waste hundreds of GPM. Most breaks have stemmed ATTACHMENT C Page 2 of 4 from faulty past repairs, and mechanical damage from special events, and new infrastructure installation (Path lighting, AED). Complete Central control: Install and program Rainbird IQ central control system. Some components of this system had been purchased but not installed prior to 2018. Since the Spring of 2019 a server to house the software has been constructed and installed, the software has been installed, and a “server controller” has been created. This will collect data from the “satellite” controllers, allowing us to send and receive programming from each controller. As of May 2021, we have worked to replace nearly all irrigation clocks on the Benchmark lake pump station, to function with a new central control system. Public Operations will work directly with RainBird to expedite the implementation of this automated central control system. It will be brought online as well as an onsite weather station to provide real-time localized data before the 2023 irrigation season. Ongoing Valves: Isolation valves: As of spring 2019 in response to any line break in the irrigation system, we were shutting down the pump station and the entire irrigation system. We have installed numerous isolation valves over the last irrigation season. As a result, since then, we have been able to charge up the irrigation system once in the spring and leave it charged until the fall blowout, without any shutdowns. Complete We will continue to add isolation valves during repairs. This will allow us to shrink the isolation zones and keep the majority of the system charged and functional while completing repairs. Ongoing Scrubber valves: As of spring 2019 many of our scrubber valves are nonfunctioning, due to gravel in them. This stems from not properly flushing lines during repairs and allowing debris to enter the system. We will be pulling apart these valves and directional flushing these lines to clear all debris. Complete Mapping: We currently have approximately 20% of our system mapped with hand-drawn maps of questionable accuracy, and another 20% in the form of as -builts. We will work to map 100% of our system into a GIS database with at least sub-meter accuracy. As of May 2021, we have surveyed and input all of our irrigation valves and clocks into GIS. This lays the framework to begin surveying all piping (main and lateral lines). As of October 2021 all main lines, laterals, valves, and clocks have been mapped to the desired accuracy within GIS. Public Operations is awaiting an irrigation renovation before mapping heads. Complete Electrical: We have multiple locations where field wiring has been run along the surface of the ground or zip tied to fences. All field wiring will be undergrounded ASAP. Complete Nearly all irrigation controllers have un-terminated field wires inside (I have seen up to 15 unlabeled, un-terminated wires in 1 controller). All wiring will be tested and located to determine function. All wiring will be properly labeled to expedite electrical troubleshooting when required. Ongoing Heads: The irrigation heads used in our system only have water pressure while the scrubber valve is on, approximately 20 minutes/day at most. We use 2 types of heads: pop-ups and rotors. The pop ups are used in our streetscaping and pedestrian mall landscaping. The output is .5 – 1.5gpm with the current nozzle configuration. The Page 3 of 4 rotors are used to irrigate our turfgrass. The largest rotors we use have an output of 9.4 GPM. Overspray from wind is inevitable. Overspray from misalignment is manageable and highly visible to the public. The amount of water wasted from misalignment is negligible in comparison to a line break. Adjustments to these heads will be done as needed. Ongoing Attachment B Town of Avon water curtailment plan This document will serve as a management plan on water curtailment in the event of drought or other circumstances that would either be required or highlight the Town as a community leader in water conservation. The following parks are prioritized from 1 (highest importance and last to reduce water consumption) to 11 (lowest priority and first property to be affected by water reductions/suspension). Green indicates a raw water system as where red indicates potable water. 1 Harry A Nottingham Park Harry A Nottingham park serves As our flagship property. It will be kept to the highest standard and be the last property to see a reduction in water. In the event that watering needs to be reduced in this area the last two areas to be affected will be the upper field and the north side beach area. 2 Avon Rd As both the main entrance to the Town of Avon as well as the main thoroughfare to Beaver Creek we will maintain the water second only to Harry A Nottingham Park. This section of town should be kept looking both professional and welcoming. 3 Recreation center The Avon recreation center serves both a large number of our residents as well as guests. We will maintain this as a high priority to keep a professional and welcoming look. 4 Main street mall Small pedestrian thoroughfare that should be kept looking inviting as long as possible. Utilized by numerous guests and residents alike. 5 E&W Beaver Creek Blvd & Benchmark Rd. These roads are utilized more than any others apart from Avon rd. and possibly Post Blvd. 6 O’Neil spur Park/ Dog Park O’Neil spur Park will be the last pocket park where watering will be reduced/suspended. It serves the most residents of our pocket parks. 7 Eagle Bend Park Small pocket park. This area serves a minimal number of residents in comparison to other parks. Page 4 of 4 8 Wildridge Fire station Park Small pocket park in Wildridge. This area serves a minimal number of residents in comparison to other parks. 9 Yoder Ave Landscaping around lot 5 and the town recycling facility. 10 Hurd Ln/ BK This potable water system irrigates a small area at the intersection of Hurd ln and Avon rd. 11 Post Blvd The Post Blvd irrigation system will be the first area we reduce/suspend irrigation. The existing plantings in this area are drought tolerant and have been without water for long periods of time due to infrastructure damage in the area. [END OF DOCUMENT] Page 2 of 5 The Town hired 2757 Design architects from Carbondale to prepare a concept development plan for constructing apartments on the Town owned Swift Gulch property in fall of 2021. The Town included representatives from Eagle County and Town of Vail to participate in establishing project goals and providing review and comment on conceptual designs. The review team identified goals that included Net Zero construction, flat roofs to accommodate photovoltaic solar panels, adequate storage to accommodate mountain lifestyles (i.e. outdoor recreational equipment), attractive conveniences such as washer and dryer in each unit, functional layout for property maintenance, and quality construction for long-term ownership. 2757 Design prepared plans for the development of 42 apartments arranged in three buildings in a stairstep configuration on the north, uphill side of the Swift Gulch property. The Swift Gulch property presents some challenges due to the grade of the property and limited area for building footprints. Development of apartments required both podium parking underneath the buildings, construction of retaining walls and significant excavation. Another design challenge is that the entrance to the Swift Gulch facility is already constricted and there is no room physically to construct a pedestrian access from apartments on the north (uphill) side, to Swift Gulch Road and the bus stop across from the entrance to Swift Gulch. The cost estimates for construction of these apartments at Swift Gulch were approximately $685,000 per apartment. Initial evaluation of financing and cash flow to support debt payment, operation and maintenance indicated that construction of a residential multi-family facility at Swift Gulch would be financially challenging. Staff asked 2757 Design to explore potential layout of apartments at Lot 5 and prepare cost estimates for comparison. The design direction was to utilize the 15 unit building design (12 one-bedroom and 3 two-bedroom units). Cost estimates indicate a savings of $100,000 per apartment for construction at Lot 5 due the eliminating the underneath podium parking structure and the reduced amount of excavation and retaining walls. This cost savings amounts to approximately $4.5 million for the construction of 45 apartments. Pedestrianism and access to transit were also considered for both the Swift Gulch location and Lot 5 location. Pedestrian access with desired separation is not physically possible at the Swift Gulch property. Pedestrian access currently exists which connects Lot 5 to Yoder Avenue and Home Depot and Walmart. Initial designs indicate that it is possible to construct a Bus Stop at or near the Yoder Avenue cul-du-sac. The proposed location of Lot 5 apartments is 0.4 miles (2,112 feet) from the Traer Creek bus stop, which is acceptable by national standards but does not meet Avon current standards (1,000 feet). Transit service to these apartments will require additional consideration to determine best practice because adding travel to the Yoder Avenue cul-du-sac would impact existing routes and schedules and may not be practical due to the volume of residents at this location. BACKGROUND – PUBLIC WORKS FACILITY: Staff has concurrently explored initial designs for a Public Works facility. Town of Avon has never had a dedicated Public Works facility. Town has used the garage in Wildwood (Avon Annex), the Avon Regional Transit Facility, and sometimes portions of the Fleet Maintenance Facility for storage of vehicles. Over the last couple years the growth in transit has resulted in full utilization of the Avon Regional Transit Facility and the growth in Fleet Maintenance services has resulted in full utilization of Fleet Maintenance building. Operations is now storing snowplows in the old Avon Fire Station and storing street sweepers in the Avon Wildridge Fire Station. Vehicles, equipment and storage for Operations are spread throughout Town in a manner which is neither functional nor efficient. 970.748.4011 dplace@avon.org TO: Honorable Mayor Phillips and Council members Planning and Zoning Commission members FROM: Derek Place, Chief Building Official RE: Eagle County Code Cohort Building Code Recommendations DATE: February 1, 2023 SUMMARY: This memo provides my recommendations for all “above code” amendments being proposed by the Eagle County Codes Cohort (the “Cohort”). These amendments would be in addition to those that were adopted by Town Council earlier this year with the 2021 International Building Code (“IBC”) adoption. The recommended amendments are in alignment with the Climate Action Collaborative (“CAC”) Goals and the State of Colorado Laws. Avon has been a leader in Eagle County with adopting above code building standards that support decarbonization. See the attached (“Attachment A”) memorandum and summary of additional above code amendments that were developed by the Cohort. BACKGROUND: In January of 2023, Avon adopted all the 2021 International Codes, including the 2021 International Energy Conservation Code (“IECC”). The Town of Avon was the second town behind Vail to adopt this most up to date effective code. Avon was the first to adopt the 2015 IECC S olar-Ready Appendix for residential buildings in 2019; Avon also adopted Electric Vehicle (“EV”) Ready requirements into the Municipal Code at the same time. In 2022, the Colorado Legislature passed a new bipartisan law th at updates the minimum Energy Code requirements. The state law requires that all jurisdictions must adopt the 2021 IECC, along with E -V Ready, Solar-Ready, and Electric-Ready supporting amendments, when updating any building code after July 1, 2023. A new Energy Board was put in place by the Colorado Energy Office (“CEO”) to decide what changes will take place for those who do not have the code adopted by this date. I have been working with the Cohort to make sure our changes align with the CEO and that our unique requirements are addressed before they become requirements of the State of Colorado. RECOMMENDATION: My recommendation is to review what the Cohort has prepared, and move forward with an Ordinance to formally consider the proposed changes (“Attachment A”) attached hereto. The code attachments cover: 1) Revised Solar-Ready Requirements, 2) Revised EV Requirements, 3) NEW Electric- Preferred Requirements, 4) Energy Efficiency Improvements, and 5) Updated fee schedule for the Exterior Energy Offset Program (“EEOP”). The amendments are a step in the right direction without getting too far ahead of the infrastructure. My goal is for the Town of Avon to stay in the lead, and be ahead of the State of Colorado requirements which go into effect on July 1, 2023. If the Town delays past July 1, 2023, we will be subject to the CEO’s mandated requirements, which may not reflect our local desires. OPTIONS: Avon can decide to do nothing, and then defer to the CEO. One option is to adopt portions of the Cohort recommendations. Lastly, the Town could adopt all of the Cohort recommendations after considering an Ordinance and public hearings. Thank you, Derek ATTACHMENT A: Eagle County Code Cohort Memorandum, dated January 30, 2023 ATTACHMENT B: Full PowerPoint Presentation 1 Eagle County Codes Cohort Memo To: Town of Avon From: The Eagle County Codes Cohort Date: January 30, 2023 Subject: Eagle County Codes Cohort, Recommendations This memo is intended to inform the Avon Town Council on recommended amendments to the 2021 Building Codes adopted by the Town Council in January of 2023. What Codes has the Town of Avon Adopted? The Town of Avon has been a leader in Eagle County on adopting above building code standards that support decarbonization of the built environment. In January of 2023, the Town of Avon adopted the 2021 International Energy Conservation Code (IECC), being the second in the County to adopt the latest and most efficient code. This adoption included the adoption of the 2021 Solar-Ready appendices for residential and commercial buildings. In 2019, the Town of Avon adopted EV-ready requirements, currently in the Town of Avon Municipal Code. The Town is also one of three communities in Eagle County to have the Exterior Energy Offset Program, which requires any building systems that “heat the outdoors” to be offset either by onsite PV or through a fee-in-lieu. What Code Changes Are Recommended for Adoption Now? To move forward on a priority action in the Eagle County Climate Action Plan 2020 Update (CAP), Walking Mountains and a team of consultants organized an Eagle County Code Cohort, composed of all the jurisdictions (Avon, Basalt, Eagle, Eagle County, Gypsum, Minturn, Red Cliff, and Vail) within Eagle County, to review and adopt a regionally-consistent base energy code throughout the region as well as supporting amendments that support County-wide sustainability, climate, and resiliency goals. These supporting amendments include: ●Revised solar-ready requirements. ●Revised EV-ready requirements ●Electric-preferred requirements ●Energy efficiency improvements ●Revised Exterior Energy Offset Program (Note, the code language for this amendment is not ready yet, therefore it has not been included in the code language package. More details on these supporting amendments is below, and in the attachments. ATTACHMENT A 2 How Will These Codes be Adopted and Implemented? Codes are adopted by the Town Council, and then included in the Municipal Code, in the Buildings Regulations chapter. The building department will also post the amendment package and a list of significant changes on the website and keep a binder at the permit counter. How Does This Dovetail with the State Law for Building Codes? In 2022, the Colorado legislature passed a new bipartisan law that updates minimum energy code requirements. The state law requires that jurisdictions adopt at least the 2021 IECC, along with EV-ready, solar-ready, and electric-ready supporting amendments, when updating any other building codes after July 1, 2023. (Note: state electrical and plumbing codes are included as a building code that triggers the required update.) Then, beginning July 1, 2026, jurisdictions must adopt at least a low-energy and carbon code when they update their building code, including the State Electric and Plumbing codes. A new Energy Code Board, appointed by the Colorado Energy Office and the Colorado Department of Local Affairs, will develop the code language for the EV-ready, solar-ready, electric-ready, and low energy and carbon code, and jurisdictions can choose to adopt that code language, something equivalent, or something stronger. The Codes Cohort is working to align EV-ready, solar-ready, and electrification amendments with what other communities in the state are adopting to ensure Eagle County communities will be in line with future state standards. How Does This Help Towards our Climate Goals? The Town of Avon has demonstrated a strong commitment to climate action by adopting the CAP). The CAP calls for reducing greenhouse gas emissions 50% by 2030 and 80% by 2050 (from 2014 baseline levels). To achieve these levels, the Town is implementing an incremental approach – adopting measures as they become available, practicable, and cost-effective. This avoids moving too slowly and missing the targets, and it avoids huge leaps that would place undue burden on our residents and businesses. In 2019, energy use in residential, commercial, and industrial buildings in Eagle County generated exactly half of all County greenhouse gas (GHG) emissions. In 2020, GHG emissions from energy use rose just slightly to 51%, but emissions produced from natural gas use surpassed the emissions from electricity use (see chart below). 3 New construction provides a crucial opportunity for emissions mitigation. Buildings constructed today could last 30 to 130 years [1] and could either lock in carbon emissions for generations or be used as a means for achieving emission reduction goals. Adopting above building code standards for new and remodeled residential and commercial buildings is an immediate priority action listed in the CAP due to the building decarbonization potential of code improvements. Regular updates to Town of Avon building codes are critical for future-proofing Avon’s communities, accelerating clean energy use, and keeping the County resilient amid climate change. Overview of the Code Cohort The Eagle County Code Cohort is made up of representatives from the Town of Avon, Town of Eagle, Eagle County, Town of Minturn, and Town of Vail. The Town of Basalt and Town of Gypsum participated as listening members in Cohort meetings, and Red Cliff received support toward the end of the Cohort process. The goal of the Codes Cohort is to support the participating communities in adopting a consistent regional base energy code throughout the valley as well as amendments that support the region’s sustainability, climate, and resiliency goals. Reducing the patchwork of differing local energy codes has many benefits including streamlining compliance for builders and reducing workload for local government staff (because of increased compliance). The Colorado Energy Office provided funding to a team of consultants to facilitate and lead the Cohort process. The consultants working with the Cohort through this process included Lotus Engineering and Sustainability (Lotus), Southwest Energy Efficiency Project (SWEEP), and Mozingo Code Group. The grant provided consulting and facilitation services free of charge for participating communities. 1https://www.mckinsey.com/industries/engineering-construction-and-building-materials/our- insights/call-for-action-seizing-the-decarbonization-opportunity-in-construction 4 Code Cohort Facilitation Process The Code Cohort was jointly led and supported by energy code and public process experts from Lotus, SWEEP, the Mozingo Code Group, Walking Mountains Sustainability, and the Eagle County Climate Action Collaborative. Eagle County Code Cohort meetings began with a kickoff on September 13, 2022, followed by three more meetings in October and November 2022. Each meeting was geared towards providing the cohort with information on each amendment including their cost and environmental impacts, and gaining consensus among the participating staff on amendments they could support as part of their jurisdictions code update. The Code Cohort was composed of building department staff and sustainability staff from each participating jurisdiction. Staff from each jurisdiction worked together to develop a set of code update recommendations that would set a new floor for building code in Eagle County, with the recognition that some communities may go further with their individual code updates. Gaining consensus and support from key staff in each jurisdiction was a crucial first step to adopting the updated codes. Following the cohort consensus meetings, community staff will be responsible for bringing the recommendations forward to their individual councils or boards to gain direction from councils on their code adoption goals. The representatives of each jurisdiction that participated are listed below: Town of Avon Derek Place, Charlotte Lin Town of Basalt Amanda Poindexter Town of Eagle Eddie Wilson, Jackie VanEyll Eagle County John Gitchell, Jesse Meryhew Town of Gypsum Shane Gremmer Town of Minturn Madison Harris, Michelle Metteer, Earle Bidez Town of Red Cliff Ben Kleimer Town of Vail CJ Jarecki, Cameron Millard In late 2022, a Code Language Package was finalized that included code language for each of the identified supporting amendments, along with supporting materials such as fact sheets and presentations that will support each community through their code adoption process. Code Cohort Supporting Amendment Recommendations: The Town of Avon has already put in place above code building standards to support future electrification, solar adoption, and EV adoption. The Cohort’s recommendations have been 5 included below along with a note on what specific updates the Town of Avon would need to make to their code in order to align with the Cohort’s recommendations. Cohort Recommendation Details Town of Avon Specific Action Adopt 2021 International Energy Conservation Code (IECC) (See attachment A) No action required. Town of Avon has already adopted the 2021 IECC. Adopt the 2021 Solar-Ready Appendix for Residential and Commercial; revise to cover ALL buildings. (See attachment B) Prepares homes and buildings for the future installation of solar by requiring conduit, space on the electrical panel, adequate room and structural capacity on the roof, and permitting. The “expanded” component ensures all multifamily buildings are included in the scope. The Town of Avon will need to adopt the amendment to the solar-ready appendix to ensure the requirements cover all residential and multifamily buildings. Adopt EV Ready Amendments (See attachment C) An EV-Ready amendment requires new single-family homes to have one EV-ready space, and new multifamily and commercial buildings to require a percentage of EV-capable, EV-ready, and EV- installed spaces. The Town of Avon already has EV- readiness requirements in place. This amendment replaces the EV code in the municipal code and adds a new appendix to the 2021 IECC. The amendments make small changes to Avon’s current EV code including defining and requiring universal spaces, updating the percentages of required EV ready spaces, and adding minimum electric capacity requirements for the EV ready spaces. Adopt Electric-Preferred Amendments (See attachment D) Electric-preferred amendments allow new construction to be either all-electric or "mixed fuel" (e.g. natural gas) but mixed fuel homes and buildings must have extra efficiency to make up for extra emissions. The Town of Avon would need to adopt all the changes outlined in the Cohort Code Package for this amendment. Avon does not have any electric-preferred amendment language already in place. This amendment will require all new buildings and homes that are not built all-electric to be pre-wired and have sufficient panel capacity for the future installation of all-electric equipment AND to implement additional efficiency elements. Adopt Efficiency Requirements for Existing Buildings ● For existing buildings undergoing a renovation where a building permit is required, require projects to investigate which efficiency upgrade options they could pursue ● For existing buildings undergoing an HVAC upgrade where a The Town of Avon would need to adopt all the changes outlined in the Cohort Code Package for this set of amendments. The existing building efficiency requirements include energy audits for retrofit projects, electrification analysis and bids for HVAC replacement projects, and 6 building permit is required, require programmable thermostats for electric heating systems ● For existing buildings undergoing an HVAC upgrade where a building permit is required, require a project to receive bids for both gas and electric heating thermostat installation requirements for HVAC replacement projects. Avon currently enforces an amendment which requires any new natural gas equipment to be at least 92% efficient for new and existing buildings. The Cohort recommends Avon keep this amendment in place. Adopt Efficiency Requirements for New Construction ● Require heat tape timers to be installed if heat tape is installed. ● Require hot water insulation to be installed The Town of Avon would need to adopt all the changes outlined in this Cohort Code Package for this set of amendments. The new construction efficiency requirements include installation of programmable heat tape timers and hot water pipe insulation for all systems regardless of site. (Note, the 2021 IECC already requires some level of hot water pipe insulation, and this amendment expands the requirement to cover all buildings and all hot water piping). Update the Exterior Energy Offset Program (EEOP) Regulations (See attachment E) Note, the code language for this amendment is not ready yet, therefore it has not been included in the code language package. The EEOP requires new construction with highly consumptive exterior amenities (i.e., spas & hot tubs) to offset assumed energy use. The Town of Avon has in place an EEOP; however, this recommended amendment makes several program updates. Those updates include: ● Enforcing EEOP for all buildings, including residential and commercial. ● Updating the assumed energy consumption of the outdoor energy uses to align with studies that demonstrate the actual energy consumption of these systems. ● Add new exterior energy uses including outdoor fireplaces. ● Update the fee schedule for exterior energy uses to align with the cost to install solar on site. Cohort Communities & Supporting Amendments The following summary reflects the discussions and consensus gained from key staff during the Code Cohort meetings. Note, each community indicated their support for the following amendments, but in most cases have not started their code adoption processes. Community Adopting Adopting Supporting Amendments? Adoption 7 2021 IECC? Solar Ready EV Ready Electric Preferred Extra Efficiency Measures Updated EEOP Timeline Eagle County Staff X X X X X X (ECO Build program in place since 2006, not updated) TBD Town of Avon Staff X Adopted Jan 2023 X Adopted Jan 2023 X EV-Ready currently in Avon Municipal Code X X X (EEOP program in place, not updated) Feb 2023 Town of Vail Staff X Adopted Spring 2022 X Adopted Spring 2022 X Adopted Spring 2022 (X) (Electric- ready adopted Spring 2022) X X Q1-Q2 2023 (for EEOP only) Town of Eagle Staff X X X X X X February 2023 Town of Minturn Staff X X X X X (X) (EEOP program in place, not updated) March 2023 Town of Red Cliff (late participant) TBD TBD TBD TBD TBD Note, observing communities were not included in the table. Key X Community supports the amendment (X) Communities who support the amendment, but have concerns *No mark* Communities who are not considering the amendment 8 Electrification Across Colorado, natural gas emissions have become the primary source of building energy emissions as the Colorado electric grid becomes cleaner each year. Utilities across the state and in Eagle County continue to increase their portfolios of renewable energy resources and GHG emissions from electricity use continue to fall. Holy Cross Energy has already achieved over 50% renewable energy and the utility expects to reach 100% renewably powered electricity generation by 2030. While these goals robustly address electricity emissions, natural gas emissions could continue to be a significant source of emissions in the County without intentional policy updates. Transitioning the fuel source of new buildings from natural gas to electricity (called electrification) capitalizes on clean grid efforts from Holy Cross Energy and produces significant greenhouse gas emissions savings. Peer communities are already codifying the transition to electrification. Crested Butte passed the first ordinance in Colorado requiring all new construction to be all-electric, beginning in 2023 (with the exception of commercial kitchens). The Town of Basalt and Town of Vail each require new construction to include the pre-wiring and panel capacity for all-electric systems to be installed in the future (called electric-ready). Other jurisdictions in the state are pursuing a middle-ground strategy called electric-preferred that allows a choice of all-electric or natural gas, but requires extra efficiency in the case of natural gas. Looking Ahead & Next Steps The consultant team alongside Walking Mountains and the Climate Action Collaborative will be working with Eagle County jurisdictions through May of 2023 to adopt the 2021 IECC and supporting amendments. In order to support each community’s adoption process, the consultant team hosted a public webinar on January 11, 2023, to share the cohort recommendations and answer questions from the community. Following the webinar, a public survey was launched to collect input from the community on their level of support for the Cohort recommendations. These insights will be summarized and presented to Cohort communities to support their implementation processes. The webinar can be found here, along with an FAQ on the cohort amendments. The survey to provide input can be found here. 9 Attachment A: 2021 IECC 10 11 Attachment B: Solar Ready 12 Attachment C: EV Ready 13 14 Attachment D: Electric Preferred 15 16 Attachment E: Exterior Energy Offset Program 17 Slide 46 2 I am going to skip these slides because I think all our jurisdictions are going to 2021 and don't need the cost data again (we also share in each sub-section). I love the equity and climate impact slides though, so perhaps we create a new header slide? GHG Impacts - following with the impacts slide (we could maybe add EC modeling data to this once approved by the BoCC) Equity and Public Input - add equity slides and public input slides. Kimberly Schlaepfer, 12/2/2022 970.748.4023 jskinner@avon.org Page 1 of 3 TO: Honorable Mayor Amy Phillips and Avon Town Council Planning and Zoning Commission members FROM: Jena Skinner, AICP, Senior Planner RE: Upcoming Development Code Modifications DATE: February 9, 2023 INTRODUCTION: This report provides a list of Staff recommended Avon Municipal Code (“AMC”) updates for consideration by Town Council. As Staff considers new development projects or as Staff discovers ineffective or outdated code criteria during the development review process, it is clear that some of the older provisions of the AMC need to be updated. Additionally, Staff feels that managing programs, such as code enforcement and the associated licensing tied to the building department, could be enhanced to improve the administration of these programs. Importantly, Staff feels that if a commonly used aspect of the AMC is difficult for the public to navigate, or, so inflexible that a secondary process is then needed to achieve a reasonable goal of the public, that the code should be reviewed and amended to be more efficient, effective, and less onerous in its application. PROPOSED CODE AMENDMENTS: Community Development A. Minor / General Updates Title 7: Development Code 1. 7.08.010 General Definitions. Update and addition of new definitions to reflect current conditions, uses, and new uses that lack definition. 2. 7.16.020 General Procedures and Requirements. Update to public notification section 7.16.020.(d) Step 4: Notice. 3. 7.16.060 Planned Units Developments. The purpose of which is to allow the TC to be one of the permitted entities that may initiate an amendment, similar to Rezonings (7.16.050) 4. 7.16.070 Subdivisions. The purpose of which is to allow condominium plats to be processed administratively, no matter how many units are within the structure. 5. 7.16.080 Development Plan. The purpose of which, is to update the list of what modifications require a Minor or Major Development Plan review, as well as add notice requirements for this process. 6. 7.16.120 Alternative Equivalent Compliance. The purpose of which, is to use the Alternative Equivalent Compliance (“AEC”) process to support variations needed for improved signage. Staff also proposes to change the name to “Alternative Design” as the process is intended to offer an opportunity to improve or modify a design standard for the betterment of a project. 7. New Section: 7.20.070 Residential and Commercial Setback Encroachments. The purpose of which, is to permit certain non-habitable encroachments for limited, building and development elements. 8. 7.20.100 Employee Housing Mitigation. The purpose of which, is to cross-reference this section with more current housing plans, including the Avon Housing Guidelines. 9. 7.24.080 Temporary Uses. The purpose of which, is to add provisions related to uses that 970.748.4023 jskinner@avon.org Page 2 of 3 produce noise, as well as to modify length of temp use permit. 10. 7.28.020 (f) Handicapped/Accessible Parking. The purpose of which, is to add further clarification of space locations. 11. 7.28.080 Fences. The purpose of which, is to update the wind speed reference. 12. 7.28.100 Natural Resource Protection. The purpose of which, is to strengthen and improve design and development controls on properties with significant excavation/grading needs. 13. 7.32.080 School Site Dedication and Park Dedication. The purpose of which, is to clarify when fees must be paid during the application process. CHAPTER 15.30 - Outdoor Lighting Standards 14. New Section: Update of this Chapter to improve “Dark Sky” protections to include indoor lighting effects on neighboring properties. B. Major Modifications 1. Chapter 7.34 Sign Code. The purpose of this amendment is to add flexibility to the sign code in order to avoid the need for a Variance. RELATED: Proposed Amendment A.5 – “AEC” 2. Chapter 7.16 Development Review. Specifically, simplifying the development review process. This will also include the clarification of what process is required for Temporary Uses and the Development Bonus applications. C. Other. Staff requests feedback from Town Council regarding the following potential amendments: 1. Chapter 8.24 Public Nuisances. New Section. Establishing a threshold for acceptable noise levels during specific times of day, similar to Vail. 2. Rezoning Industrial Zoning to “Heavy Commercial” to add a greater level of compatibility between these uses and residential uses (e.g., existing uses on Metcalf and Tract Y). This would affect Chapter 7.24. 3. Town Core Map. Establish a process by which to amend this map. This would affect Title 7. Finance Department D. Chapter 5.04 Business Licenses. General update to this Chapter. Aside from STR provisions, this Chapter has not been significantly updated in several years. NEXT STEPS: Staff has earmarked the components on this list over the last year as amendments considered necessary for the AMC. Staff is proposing these amendments for several reasons: to increase the ability of the public to understand and implement the requirements of the Code clearly; to simplify and clarify processes for both the public and Staff; and to update the Code to reflect current conditions, standard procedures and best practices of development; and updates to reflect present taxation modifications. 970.748.4023 jskinner@avon.org Page 3 of 3 STAFF RECOMMENDATION: “I move that the Town Council initiate Staff to engage with the proposed Code Text Amendments for the purpose of updating the Avon Municipal Code, as outlined by Staff.” Thank you, - Jena 970-748-4413 matt@avon.org Page 1 of 3 TO: Honorable Mayor Amy Phillips and Town Council Planning and Zoning Commission members FROM: Matt Pielsticker, AICP, Planning Director RE: Long Range Planning in 2023 DATE: January 29, 2023 This year will bring several long-range planning efforts to the Planning and Zoning Commission (“PZC”) and Town Council. In addition to continuing the La Zona planning project, Community Development will be taking the lead role with the following efforts: • Three-Mile Plan • Sun Road Redevelopment Plan • East Avon Redevelopment Plan This memo explains these three planning projects and highlights the effort to contemplate a Downtown Development Authority (“DDA”) in Avon. Community Development will act in a supporting role with the DDA. THREE-MILE PLAN: In 1987, the Colorado legislature made substantial changes to the state’s annexation law. One of the more significant changes limited municipal annexations to no more than three miles beyond a surrounding boundary line in any given year. The legislature also required municipalities to adopt a three- mile plan prior to annexations. A three-mile plan is a long-range planning opportunity to discuss policy directives and plan for coordinated efforts and activities outside the Town’s boundary. Three-mile plans as a prerequisite to annexing property define how services are provided in newly annexed areas. Adopting a three-mile plan does not predispose the Town to annex property; instead, it ensures that the provision of services (i.e., multi-modal transportation, open space) for new development is aligned. 970-748-4413 matt@avon.org Page 2 of 3 The Town has yet to adopt a three-mile plan and has not discussed implementing a three-mile plan since 2011 when Eagle County and the Town were discussing Eagle-Vail's long-range planning. Recent discussions regarding the future development of the State Land Board parcels near Eagle-Vail have reinforced the need to plan outside the Town's boundaries. The State Land Board area falls within the Town of Avon, Minturn, and Vail's three-mile boundaries, as highlighted in the map. Staff intends to solicit professional assistance when developing and discussing forming a three-mile plan. Current thinking is that the solicitation process will yield a firm or firms that can also assist with the East Avon and Sun Road redevelopment plans discussed below. EAST AVON: The "East Avon" area was originally defined by the Avon Comprehensive Plan in 2006. It is bordered by Avon Road (west), Interstate 70 (north), Village at Avon (east), and Union Pacific Railroad (south). Building upon the West Town Center Investment plan of 2007, in 2008, the Town adopted the East Town Center District Plan, which includes generalized concepts for redevelopment with "a substantial increase in residential development," road realignments, and circulation improvements. Of the 37 acres of land comprising the district, approximately 8.5 acres is public road right-of-way. Connecting roundabout 4 with an intuitive roadway to Chapel Place and the Village at Avon remains an important goal for redevelopment in the area. This year we anticipate an overhaul of this plan by pulling relevant elements forward and bringing the plan into relevance with today's anticipated development – including Community Housing. The East Town Center District Plan warrants updates, refinements, and more specificity. SUN ROAD: The Community Development's 2023 goals include "Develop long range sub area plan for the redevelopment of four properties and Sun Road." Sun road consists of the Post Office parcel, Walgreens, and two parcels owned by First Bank. All four properties are zoned Town Center ("TC"), which permits substantial development in line with neighboring TC parcels. 970-748-4413 matt@avon.org Page 3 of 3 DOWNTOWN DEVELOPMENT AUTHORITY: After presenting the concept to implement and form a possible Downtown Development Authority in Avon last fall ("Attachment B"), Council supported pursuing the effort in 2023. The primary purpose of forming a DDA would be to leverage the tax increment from new development projects in a defined area. A plan would likely include Community Housing and public improvements (i.e., parking, utilities, and other related elements.). Conceptual DDA Area Thank you, Matt ATTACHMENT A: Downtown Development Authority Process report, dated October 19, 2022 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager RE: Downtown Development Authority Process DATE: October 19, 2022 SUMMARY: This report provides an overview of the steps and timeframe to form and implement a Downtown Development Authority (“DDA”). If Council supports the formation of a DDA then Staff will proceed with the steps for implementation as outlined in this report. Additional details, background information, stakeholder input and policy direction would occur as an integral part of the process to form a DDA. PURPOSE: The purpose of a DDA is similar but slightly different than Urban Renewal Authorities. The DDA status state the purpose as: (1)The general assembly declares that the organization of downtown development authorities having the purposes and powers provided in this part 8 will serve a public use; will promote the health, safety, prosperity, security, and general welfare of the inhabitants thereof and of the people of this state; will halt or prevent deterioration of property values or structures within central business districts, will halt or prevent the growth of blighted areas within such districts, and will assist municipalities in the development and redevelopment of such districts and in the overall planning to restore or provide for the continuance of the health thereof; and will be of especial benefit to the property within the boundaries of any authority created pursuant to the provisions of this part 8. (2)The general assembly determines, finds, and declares that because of a number of atypical factors and special conditions concerning downtown development unique to each locality, the rule of strict construction shall have no application to this part 8, but it shall be liberally construed to effect the purposes and objects for which it is intended.1 DDA PLAN: The proposed primary purpose of the DDA plan is to develop Community Housing in the DDA Plan area. Related to development of Community Housing is the cost of land acquisition; installation, extension or realignment of roads and utilities; and construction of services and amenities to support an increased population, such as early childhood education, parks and recreation. The “Downtown” is a specifically defined area of the municipality in the “Central Business District”. The Central Business District is defined as “Central business district” means the area in a municipality which is and traditionally has been the location of the principal business, commercial, financial, service, and governmental center, zoned and used accordingly.2 Council has significant legislative discretion in determining the “Central Business District” and portion that is suitable for the DDA Plan area. The DDA Plan area is expected to be refined based on stakeholder input and review of specific DDA Plan goals and strategies. 1 CRS §31-25-801 2 CRS §31-25-802(3) ATTACHMENT A Page 2 of 3 DDA FUNDING: The DDA has the ability to capture the tax increment of increased property taxes for all taxing jurisdictions. DDAs also have the ability impose an additional property tax or sales tax, subject to approval by the Qualified Electors in accordance with a TABOR election. The DDA is proposed for the tax increment funding and increases to the property tax mill levy or sales tax rate is not suggested. Budgeting and forecasting of revenues is speculative because it depends upon the actual construction of new development that increases the assessed valuation of the entire DDA area over the initial baseline assessment. Roughly, a 140 room residential apartment could generate $400,000 per year and a 140+ room hotel (or similarly sized commercial building) could generate as much as $1 million in TIF revenue per year. The DDA would likely exempt the current 15 mill levy for Village Metropolitan District in the Village (at Avon) because that is imposed and pledged to repay bonds of Traer Creek Metropolitan District. There are other terms in the Village (at Avon) development agreement which may present opportunities to reduce Avon’s tax credit obligation to repay debts of Traer Creek Metropolitan District. QUALIFIED ELECTORS: A DDA must be approved by a positive vote of “qualified electors” within the defined DDA area. “Qualified elector” means a resident, a landowner, or a lessee as said terms are defined in this section. Any landowner or lessee which is not a natural person may vote only if it designates by some official action a representative thereof to cast its ballot. This subsection (9) shall not be construed so as to permit any qualified elector to cast more than one vote, even though any person qualified or lawfully designated may be entitled to cast the vote of more than one qualified elector. “Resident” means one who is a citizen of the United States and a resident of the state of Colorado, eighteen years of age or older, who makes his primary dwelling place within the district. Once the DDA entity is formed by a vote of qualified electors, the Avon Town Council refers the draft DDA Plan to the Avon Planning and Zoning Commission who conducts a public hearing and provides a recommendation. Then the Avon Town Council conducts a public hearing and may adopt a DDA Plan by resolution. A draft DDA Plan is proposed to be prepared by December so there is a working document for stakeholder outreach and input. FORMATION PROCESS: 1. Initial data collection, including collection of sample DDA plans and ordinances from other communities [October through December] 2. Draft of DDA plan, prepare draft ordinance and related documents [November and December] 3. Review DDA with Avon Finance Committee on November 9, 2022 4. Stakeholder outreach: Community meetings targeted to residents, property owners and business lessees in the proposed DDA area would be conducted. [January] 5. Revise DDA Plan, Conduct Council Public Hearing, consider ordinance to refer formation of DDA to special election of eligible electors: [February and March] 6. Schedule special election for formation [June 6, 2022] Page 3 of 3 7. The DDA Board appoints the following positions, subject to approval of Avon Council, Director, Treasurer and a Secretary. [June or July] NOTE: these positions would be typically filled by the Town Manager, Finance Director and Town Clerk in a manner similar to the Avon Urban Renewal Authority. 8. DDA Board adopts budget, which is subject to approval by Avon Council. [June or July] 9. DDA Board begins to support and identify projects that implement the DDA plan [June or July]. Any development projects, property acquisition or disposal, or expenditures would be subject to review and approval of the Avon Council. The Avon Town Council establishes the power of the DDA by ordinance and may dissolve the DDA by ordinance.3 Typically, the establishing ordinance would authorize all powers under the DDA statutes and all powers under home rule authority. RECOMMENDATION: I recommend Council give direction to proceed with the formation process as outlined in this report. Thank you, Eric ATTACHMENT A: Karl Hanlon DDA Memorandum 3 CRS §31-25-803 Downtown Development Authority Sources and Uses Page 2 urban redevelopment efforts by the municipality and is distributed to the urban renewal authority. A TIF only lasts for 30 years, after which it may be extended by City Council. The DDA can additionally collect revenues from grants and partnerships. The source of revenues also determines how those funds may be used. Both revenue streams may go towards the financing of public improvements within the DDA boundary, such as façade, landscaping, streetscaping, utilities, and parking improvements. Mill levy revenue can go to a wider variety of additional DDA operating purposes, business incentives, and marketing. On the other hand, TIF revenues go into escrow are used to borrow against for financing downtown improvements. Any excess TIF revenues must go to debt servicing and repayment of bonds for the financing of any plan of development within the DDA. C.R.S. § 31-25-807(3)(a)(II). Only once any indebtedness is fully paid, may TIF revenues go to a general operating account of whatever taxing authority collected the revenue in the first place. DDAs are useful tools to facilitate development within a geographically distinct area. While there are several ways to raise revenue for the DDA, the source of money dictates how it may be used. In no case, however, may that revenue go towards general operations of the sponsoring municipality, unless all indebtedness has been paid and there is a TIF revenue surplus. The Town has several specific questions regarding the use of a DDA and TIF revenues that are addressed below: 1.When can the TIF be implemented? A TIF is implemented through the initial adoption of the plan of development or at any later date by amending the plan of developments. Pursuant to C.R.S. § 31-25-807(3)(a) any plan of development may be modified to include the implementation of a TIF. The statute provides: Notwithstanding any law to the contrary and subject to subsection (3)(a)(IV) of this section, any such plan of development as originally adopted by the board or as later modified pursuant to this part 8 may, after approval by the governing body of the municipality, contain a provision that taxes, if any, levied after the effective date of the approval of such plan of development by said governing body upon taxable property within the boundaries of the plan of development area each year or that municipal sales taxes collected within said area, or both such taxes, by or for the benefit of any public body shall be divided for a period not to exceed thirty years or such longer period as provided for in subsection (3)(a)(IV) of this section after the effective date of approval by said governing body of such a provision[.] ATTACHMENT A: DDA Legal Memo Downtown Development Authority Sources and Uses Page 3 2. Can DDA funds can be used for Community Housing, recreation improvements (including park properties in the Village (at Avon), constructing a new post office to lease to USPS to assist with relocation, and early childhood education? Yes. The type of projects anticipated should be included in the Plan of Development and such improvements are contemplated. C.R.S. § 31-25-807(2)(d). 3. Can DDA funds be used for road and utility extensions (which would be used to substitute some of the Town’s tax credit obligations for infrastructure) Yes. The type of projects anticipated should be included in the Plan of Development and such improvements are contemplated. C.R.S. § 31-25-807(2)(d). 4. Can Avon claim that it’s Central Business Core is the valley floor from Lake Street/Avon Recreation Center all the way to Planning Area J where the Wagon Wheel Road cul-du- sac and utility extensions have been installed? While there is no specific case law regarding courts have been generally deferential to both legislative determinations and voter approvals. In the case of a DDA both occur in that the Council will by ordinance establish the boundary it believes is appropriate for the DDA and then that will be approved by the voters. 5. What is the total time period that a TIF can be effective? There is time limit on the TIF of 30 years from the date it is first implemented either in the original plan of development or a modification of that plan with the option of extending for another 20 years. C.R.S. § 31-25-807(3)(a)(IV). During the 20-year extension 50% of the TIF must be paid to the affected taxing entities, id. 6. Can Avon/DDA agree to rebate TIF or waive TIF for some taxing entities, or waive a portion of TIF? Like Fire District and Ambulance District and Village Metro District which is imposing a property tax to raise funds for the Village finances. Within the first 30 years of the TIF Avon is not obligated to share any of the TIF revenues with any other taxing entity. For the additional time period there is an obligation under C.R.S. § 31- 25-807(3)(a) (IV)(B) to pay 50% of the TIF to the other taxing entities. That said, there is nothing in the statute which prevents or prohibits Avon from sharing back, pursuant to an IGA, any of the TIF revenues. 7. Can DDA funds be used for staff? TIF revenues can be used for DDA staff (as can the 5 mills discussed above). Direct payments for the Avon personnel would fall outside the uses identified in the statute. C.R.S. § 31-25-805, § 31- 25-807, and § 31-25-815. ATTACHMENT A: DDA Legal Memo 970-748-4045 JHildreth@avon.org TO: Honorable Mayor Amy Phillips and Council Members FROM: Justin Hildreth, Town Engineer Eric Heil, Town Manager RE: Work Session Notice of Award – East Park Improvements and North Restrooms Harry A. Nottinghmam Park DATE: February 9, 2022 SUMMARY: This report presents to Council the bids for the East Park Improvements and North Restrooms in Harry A. Nottingham Park. Staff is also presenting options for responding to the bids for the East Park Improvements and North Restroom Projects in Harry A. Nottingham Park. Due to the significant gap between bid amounts and the estimated budget amount, Council may want to conduct multiple work sessions before providing direction on how best to proceed. BIDS: The project was previously bid in June, 2022; however, no bids were received by the bid deadline of July 19, 2022. The projects were rebid on November 3, 2022 by posting on bidnetdirect.com and by advertising in the Vail Daily every Thursday for 3-weeks. Two years ago, the Town starting posting bid opportunities on the bidnetdirect.com procurement website used by local governments in Colorado. The website is free to the Town and contractors and allows for tracking of contractors that download the bid documents. One hundred and one (101) Contractors downloaded the bid documents from bidnetdirect.com. The bid deadline was January 25, 2023. One bid was received from A.D. Miller Services Inc. in the amount of $8,516,384.26 for the East Park Improvements and $2,952,250.54 for the North Restrooms. The estimated total cost for the East Park Restrooms is $10,460,535, which is $7,610,535 more than the $2,850,000 budget for this project. The estimated total cost for the North Restroom Improvements is $3,497,610 which is $2,957,610 more than the $540,000 budget for this project. TOWN MANAGER RECOMMENDATION: I recommend that Council reject the bid because it is substantially over the independent cost estimate and will significantly impact the 5-year Capital Improvements Project plan. I further recommend that Council schedule a series of work sessions to determine priority of East and North restrooms along with other large cost capital improvement projects and explore options for design and financing. Specifically, I believe it is appropriate and worthwhile to consider (1) a reduction and redesign of the East Restrooms to meet the capacity of the existing sewer line, (2) the size of restrooms to coincide with a long-range vision of special events at the Avon Pavilion, and (3) whether the East Restrooms or North Restrooms are a higher priority. I would also encourage consideration to proceed with contouring the old town hall site area, installing grass, irrigation, trees and picnic tables and replacing the seating wall, so that this becomes usable park space in the near term. OPTIONS FOR EAST PARK IMPROVEMENTS: Note: Options for redesign will have to go back to Planning and Zoning Commision for review and recommendation. If Council decides to move forward with the 2 projects, Staff can review and present options for financing and use of existing reserves that exceed the existing budget. (1) Reject the Notice of Award, leave site in current condition, and take no further action at this time. 970-748-4045 JHildreth@avon.org The projects were advertised for bid again on November 3, 2022, and bids were due on January 25, 2023. Two bids were received from MW Golden and A.D. Miller Serivices, Inc. (A.D. Miller). MW Golden withdrew their bid stating the sub-contractors were not aware that the Town might not move forward with both projects although we were clear of the stipulation during the bid process. A.D. Miller is the only general contractor that submitted an acceptable bid of $8,516,384.26 for the East Improvements and $2,952,250.54 for the North Restrooms (Attachment D). A.D. Miller is a qualified contractor based in Denver, Colorado and has successfully worked on projects in mountain communities including Frisco, Glenwood Springs and Vail. A.D. Miller’s Project portfolio is included as Attachment E. The majority of the subcontractors are based in the Eagle Valley including surveyors, excavation, concrete, masonry, stucco, roofing, drywall, framing, painting, plumbing, HVAC electrical, paving and landscaping.. The East Park Improvements Project bid is 22% higher than the independent cost estimate and the North Restrooms Project bid is 70% higher than the independent cost estimate. PROJECT BUDGET: The Capital Improvements Program Budget currently includes $2,850,000 for the East Improvements and $540,000 for the North Restrooms. The required project budget for the East Improvements is $10,460,535 as summarized inTable 2 and $3,497,610 for the North Restrooms as summarized in Table 3. 970-748-4045 JHildreth@avon.org Table 2: East Park Improvements, Harry A. Nottingham Park Project Budget Construction Costs $ 8,516,384 Design Fees $ 210,590 Construction Administration $ 15,000 Holy Cross Energy – Electrical Infrastructure $ 70,000 Information Technology $ 30,000 Fiber Connection $ 35,000 Access Control/Security $ 30,000 Solar Photovoltaic Panels $ 64,847 Tap Fees Sewer Plant Investment $ 284,732 Water Infrastructure Fee $ 242,804 Avon Water Tap Fee $ 92,000 Connection Fee $ 2,539 Menu Screens in Concession Area $ 15,000 Sub Total $ 9,608,896 Contingency 10% $ 851,638 Required Budget $ 10,460,535 Current Budget $ 2,850,000 Shortfall $ 7,610,535 970-748-4045 JHildreth@avon.org Table 3: North Restrooms, Harry A. Nottingham Park Project Budget Construction Costs $ 2,952,251 Design Fees $ 36,950 Construction Administration $ 15,000 Information Technology $ 20,000 Access Control/Security $ 20,000 Tap Fees Sewer Plant Investment $ 71,802 Water Infrastructure Fee $ 61,224 Avon Water Tap Fee $ 23,200 Connection Fee $ 1,958 SubTotal $ 3,202,385 Contingency 10% $ 295,225 Proposed Budget $ 3,497,610 Current Budget $ 540,000 Shortfall $ 2,957,610 SCHEDULE: The construction performance period is approximately 14-months from issuance of a Notice of Award by the Town. If Council authorizes issuance of Notice of Award, the project is scheduled to begin on April 1, 2023, and be completed on May 30, 2024. Liquidated damages for failure to complete the work by May 30th, 2024 is $7,800 per day and will double to $15,600 per day after June 30th, 2024. PROJECT OPTIONS FOR EAST PARK IMPROVEMENTS There are four options that Council can direct Staff to move forward with on the East Park Improvement project: (1) Reject Notice of Award and leave site in current condition. The site was graded out and seeded with native grasses last fall as shown in the photo. Leaving the site in its current condition will allow Council time to develop a revised program for the site in the near future while minimizaing expenditure of funds. 970-748-4045 JHildreth@avon.org PROPOSED MOTION: If Council chooses to move forward with the project as designed and accept the A.D. Miller Services bid: “I move to accept the bid from A.D. Miller Serivices, Inc. in the amount of $11,468,634., amend the Capital Projects Fund Budget for the East Park Improvement Project to $10,460,535 and the North Restroom Project to $3,497,610 and have Staff present financing options to Council.” If Council chooses to either not move forward with project or redesign the project, the motion should be: “I move to Reject bid from A.D. Miller Services, Inc.” Thank you, Justin and Eric Attachment A: East Park Improvements Development Plan Attachment B: North Restrooms Development Plan Attachment C: Vermeulens Independent Cost Estimate Attachment D: A.D. Miller Services, Inc. Bid for the East Park Improvements and North Restrooms Attachment E: A.D. Miller Portfolio 01 North Park 02 East Park 615 2,728 LEVEL 2 ELEMENTAL SUMMARY GROSS FLOOR AREA 3,343 sf Element $ $/sf % $/sf $/sf L2.1 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:45 2022-09-02 Estimate Date: 2022-08-23 284,739 3%85.17 42,002 242,73668.30A1 SUBSTRUCTURE 88.98 281,744 3%84.28 43,408 238,33670.58A2 STRUCTURE 87.37 960,808 11%287.41 228,195 732,613371.05A3 ENCLOSURE 268.55 184,004 2%55.04 16,670 167,33427.11B1 PARTITIONS & DOORS 61.34 194,459 2%58.17 40,114 154,34665.23B2 FINISHES 56.58 249,400 3%74.60 29,160 220,24047.41B3 FITTINGS & EQUIPMENT 80.73 730,841 8%218.62 111,981 618,860182.08C1 MECHANICAL 226.85 472,121 5%141.23 101,773 370,348165.48C2 ELECTRICAL 135.76 2,758,543 32%825.17 605,446 2,153,098984.46D1 SITE WORK 789.26 1,218,748 4,897,910DIRECT CONSTRUCTION COST 6,116,658 1,981.70 1,795.4270%1,829.69 1,009,249 12%301.90 201,093 808,155326.98Z1 GENERAL REQUIREMENTS 296.24 1,590,331 18%475.72 316,874 1,273,457515.24Z2 CONTINGENCIES 466.81 0 0%0.00 0 00.00Z3 OTHER COSTS 0.00 8,716,2372,607.31 1,736,715 6,979,5222,823.93 2,558.48100%TOTAL CONSTRUCTION COST ATTACHMENT C 01 North Park 02 East Park 615 2,728 LEVEL 3 ELEMENTAL SUMMARY GROSS FLOOR AREA Element $$/sf $/sf $/sf L3.2 % Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:46 2022-09-02 Estimate Date: 2022-08-23 A1 SUBSTRUCTURE A11 Foundations 30,054 217,696247,750 48.87 79.8074.11 A12 Building Excavation 11,948 25,04036,989 19.43 9.1811.06 A2 STRUCTURE A21 Lowest Floor Structure 6,150 43,64849,798 10.00 16.0014.90 A22 Upper Floor Structure 1,691 7,5029,193 2.75 2.752.75 A23 Roof Structure 35,566 187,186222,752 57.83 68.6266.63 A3 ENCLOSURE A32 Walls Above Grade 136,235 325,144461,379 221.52 119.19138.01 A33 Windows & Entrances 15,000 39,58554,585 24.39 14.5116.33 A34 Roof Covering 61,210 269,654330,864 99.53 98.8598.97 A35 Projections 15,750 98,230113,980 25.61 36.0134.10 B1 PARTITIONS & DOORS B11 Partitions 16,670 154,734171,404 27.11 56.7251.27 B12 Doors 0 12,60012,600 0.00 4.623.77 B2 FINISHES B21 Floor Finishes 8,328 33,61841,946 13.54 12.3212.55 B22 Ceiling Finishes 4,654 21,20725,861 7.57 7.777.74 B23 Wall Finishes 27,132 99,521126,653 44.12 36.4837.89 B3 FITTINGS & EQUIPMENT B31 Fittings 29,160 155,240184,400 47.41 56.9155.16 B32 Equipment 0 65,00065,000 0.00 23.8319.44 C1 MECHANICAL C11 Plumbing & Drainage 85,147 386,236471,383 138.45 141.58141.01 C12 Fire Protection 0 000.00 0.000.00 C13 HVAC 13,184 149,924163,108 21.44 54.9648.79 C14 Controls 13,650 82,70096,350 22.20 30.3228.82 ATTACHMENT C Quantity 01 North Park 02 East Park Quantity Description Quantity ELEMENTAL ESTIMATE REPORT NOTES E.4 Nottingham Park North and East Restrooms22325Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 GROSS FLOOR AREA Ground Level 615 2,7283,343 sf 3,343TOTAL GROSS FLOOR AREA sf 615 2,728 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.5 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 A1 SUBSTRUCTURE A11 Foundations Foundations micropiles 6 , 35 no, 30' d allow lf 120.00 0 1,050 126,000126,0001,050 grade beams 1.3x4' avg, 25 plf, 335 lf cy 800.00 63 50,40050,40063 pile caps 5x3.8x2' avg, 75 pcy, 13 no cy 800.00 18 14,40014,40018 strip footings 1.5x1' avg, 10 plf, 139 lf cy 900.00 8 7,200 07,2008 foundation walls 8 , 1.5 psf, 408 sf cy 1,500.00 10 15,096 015,09610 waterproofing/insulation/drainboard sf 16.00 408 6,528 1,340 21,44027,9681,748 foundation details, misc +sf 2.00 615 1,230 2,728 5,4566,6863,343 615 30,054 2,728 217,696247,750Subtotal Foundations 3,343 sf 74.11 48.87 30,054 79.80 217,696247,750Total A11 Foundations 3,343 sf 74.11 A12 Building Excavation Earthwork excavation foundation 4' d +cy 13.00 91 1,184 404 5,2546,438495 over excavation 4' d +cy 13.00 91 01,184 stockpile cy 11.00 182 2,004 404 4,4466,450586 backfill granular cy 32.00 174 5,575 323 10,34115,916497 excavation misc ls 1.00 2,000 2,000 5,000 5,0007,0007,000 182 11,948 404 25,04036,989Subtotal Earthwork 495 cy 74.69 19.43 11,948 9.18 25,04036,989Total A12 Building Excavation 3,343 sf 11.06 42,002 242,736284,739TOTAL A1 SUBSTRUCTURE ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.6 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 A2 STRUCTURE A21 Lowest Floor Structure On Grade slab on grade 8 , mesh, 3psf, vapor barrier + sf 14.00 0 2,728 38,19238,1922,728 slab on grade 4 mesh, vapor barrier +sf 8.00 615 4,920 04,920615 pits, pads, slopes, details sf 2.00 615 1,230 2,728 5,4566,6863,343 615 6,150 2,728 43,64849,798Subtotal On Grade 3,343 sf 14.90 10.00 6,150 16.00 43,64849,798Total A21 Lowest Floor Structure 3,343 sf 14.90 A22 Upper Floor Structure Stairs, Miscellaneous metals misc + sf 2.00 615 1,230 2,728 5,4566,6863,343 safing, sealing sf 0.75 615 461 2,728 2,0462,5073,343 615 1,691 2,728 7,5029,193Subtotal Stairs, Miscellaneous 3,343 sf 2.75 2.75 1,691 2.75 7,5029,193Total A22 Upper Floor Structure 3,343 sf 2.75 A23 Roof Structure Roof Structure block walls extra for bearing sf 5.00 131 655 896 4,4805,1351,027 steel beams, columns ton 10,000.00 1 10,000 8 80,00090,0009 wood ply 0.6 +sf 6.00 930 5,580 4,622 27,73233,3125,552 wood TJI 360 joists 13.5 avg, 3,614lf bf 25.00 653 16,331 2,795 69,87486,2053,448 wood lvl beams, 1.75 x 13 , 173lf bf 25.00 120 3,000 204 5,1008,100324 930 35,566 4,622 187,186222,752Subtotal Roof Structure 5,552 sf 40.12 57.83 35,566 68.62 187,186222,752Total A23 Roof Structure 3,343 sf 66.63 43,408 238,336281,744TOTAL A2 STRUCTURE ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.7 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 A3 ENCLOSURE A32 Walls Above Grade Cladding stucco + sf 25.00 0 257 6,4256,425257 metal panel +sf 60.00 30 1,800 27 1,6203,42057 stone panel +sf 70.00 383 26,810 1,793 125,510152,3202,176 cedar rough sawn channel siding +sf 60.00 653 39,180 582 34,92074,1001,235 below grade, see foundations +sf 0.00 231 0 202 00433 1,297 67,790 2,861 168,475236,265Subtotal Cladding 4,158 sf 56.82 Backup block, 8 + sf 32.00 1,297 41,504 2,861 91,552133,0564,158 blocking sf 2.00 1,297 2,594 2,861 5,7228,3164,158 vapor barrier/sealing/insulation sf 13.00 1,297 16,861 2,861 37,19354,0544,158 extra layer vapor barrier sf 6.00 383 2,298 1,793 10,75813,0562,176 furring sf 4.00 1,297 5,188 2,861 11,44416,6324,158 1,297 68,445 2,861 156,669225,114Subtotal Backup 4,158 sf 54.14 221.52 136,235 119.19 325,144461,379Total A32 Walls Above Grade 3,343 sf 138.01 A33 Windows & Entrances Windows windows + sf 100.00 11 1,100 32 3,2004,30043 louvers + sf 95.00 0 43 4,0854,08543 overhead entrance, 1no +sf 75.00 82 6,1506,15082 coiling counter entrance, 3no +sf 75.00 110 8,2508,250110 11 1,100 267 21,68522,785Subtotal Windows 278 sf 81.96 Entrances hollow metal *no 2,500.00 2 5,000 5 12,50017,5007 metal with wood infill *no 3,500.00 1 3,500 03,5001 auto-openers, allow no 5,400.00 1 5,400 1 5,40010,8002 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.8 Nottingham Park North and East Restrooms22325Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 3 13,900 5 17,90031,800Subtotal Entrances 8 no 3,975.00 24.39 15,000 14.51 39,58554,585Total A33 Windows & Entrances 3,343 sf 16.33 A34 Roof Covering Roofing standing seam metal +sf 35.00 0 3,149 110,215110,2153,149 membrane cold applied +sf 23.00 942 21,666 1,537 35,35157,0172,479 extra for sedum green roof, drainage panel, soil, plantings sf 60.00 559 33,540 1,537 92,220125,7602,096 extra for batt sf 4.00 559 2,236 3,281 13,12415,3603,840 flashing, accessories sf 4.00 942 3,768 4,686 18,74422,5125,628 942 61,210 4,686 269,654330,864Subtotal Roofing 5,628 sf 58.79 99.53 61,210 98.85 269,654330,864Total A34 Roof Covering 3,343 sf 98.97 A35 Projections Projections - Area Based soffit cedar t&g +sf 50.00 315 15,750 1,894 94,700110,4502,209 315 15,750 1,894 94,700110,450Subtotal Projections - Area Based 2,209 sf 50.00 Projections - Linear gutters/downspouts lf 20.00 0 124 2,4802,480124 rain chain lf 50.00 21 1,0501,05021 0 0 0 3,5303,530Subtotal Projections - Linear 25.61 15,750 36.01 98,230113,980Total A35 Projections 3,343 sf 34.10 228,195 732,613960,808TOTAL A3 ENCLOSURE ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.9 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 B1 PARTITIONS & DOORS B11 Partitions Partitions block 8-10 +sf 27.00 254 6,858 1,348 36,39643,2541,602 block 4-6 +sf 22.00 446 9,812 5,099 112,178121,9905,545 gyp, stud/furring sf 7.50 0 748 5,6105,610748 wood blocking lf 5.50 100 550550100 700 16,670 6,447 154,734171,404Subtotal Partitions 7,147 sf 23.98 27.11 16,670 56.72 154,734171,404Total B11 Partitions 3,343 sf 51.27 B12 Doors Doors, Frames, Hardware painted pocket *no 2,400.00 0 2 4,8004,8002 painted *no 1,950.00 4 7,8007,8004 0 0 6 12,60012,600Subtotal Doors, Frames, Hardware 6 no 2,100.00 0.00 0 4.62 12,60012,600Total B12 Doors 3,343 sf 3.77 16,670 167,334184,004TOTAL B1 PARTITIONS & DOORS ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.10 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 B2 FINISHES B21 Floor Finishes Flooring concrete polished topping +sf 12.00 454 5,448 2,069 24,82830,2762,523 454 5,448 2,069 24,82830,276Subtotal Flooring 2,523 sf 12.00 Base block base detail +lf 15.00 192 2,880 554 8,31011,190746 resilient rubber +lf 4.00 0 120 480480120 192 2,880 674 8,79011,670Subtotal Base 866 lf 13.48 13.54 8,328 12.32 33,61841,946Total B21 Floor Finishes 3,343 sf 12.55 B22 Ceiling Finishes Ceilings gyp furring + sf 8.00 454 3,632 2,069 16,55220,1842,523 paint sf 2.25 454 1,022 2,069 4,6555,6772,523 454 4,654 2,069 21,20725,861Subtotal Ceilings 2,523 sf 10.25 7.57 4,654 7.77 21,20725,861Total B22 Ceiling Finishes 3,343 sf 7.74 B23 Wall Finishes Wall Finishes stone + sf 70.00 168 11,760 011,760168 gyp glass fiber reinf panel +sf 22.50 0 143 3,2183,218143 tile + sf 18.00 302 5,4365,436302 block glaze extra +sf 10.50 1,464 15,372 8,654 90,867106,23910,118 1,632 27,132 9,099 99,521126,653Subtotal Wall Finishes 10,731 sf 11.80 44.12 27,132 36.48 99,521126,653Total B23 Wall Finishes 3,343 sf 37.89 40,114 154,346194,459TOTAL B2 FINISHES ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.11 Nottingham Park North and East Restrooms22325Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 B3 FITTINGS & EQUIPMENT B31 Fittings Casework stainless steel typical counter vanity +lf 570.00 11 6,270 37 21,09027,36048 counter concession +lf 525.00 0 22 11,55011,55022 bench wood +lf 400.00 6 2,400 02,4006 shelving misc. lf 350.00 6 2,100 40 14,00016,10046 17 10,770 59 46,64057,410Subtotal Casework 76 lf 755.39 Fittings - Misc washroom accessories no 450.00 10 4,500 56 25,20029,70066 washroom partitions no 2,050.00 5 10,250 33 67,65077,90038 washroom partitions, urinal no 1,200.00 0 5 6,0006,0005 washroom changing tables, fold down no 650.00 2 1,300 3 1,9503,2505 signage, graphics *no 280.00 3 840 10 2,8003,64013 specialties, misc. no 500.00 3 1,500 10 5,0006,50013 3 18,390 10 108,600126,990Subtotal Fittings - Misc 13 no 9,768.46 47.41 29,160 56.91 155,240184,400Total B31 Fittings 3,343 sf 55.16 B32 Equipment Equipment - Specialty kitchen concession, TBD if included in scope sf 200.00 0 325 65,00065,000325 0 0 0 65,00065,000Subtotal Equipment - Specialty 0.00 0 23.83 65,00065,000Total B32 Equipment 3,343 sf 19.44 29,160 220,240249,400TOTAL B3 FITTINGS & EQUIPMENT ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.12 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 C1 MECHANICAL C11 Plumbing & Drainage Equipment water meter, 3 no 4,650.00 0 1 4,6504,6501 water meter, 1-1/2 no 3,180.00 1 3,180 03,1801 backfllow preventor, 4 no 12,000.00 0 2 24,00024,0002 backfllow preventor, 2 no 6,321.00 2 12,642 012,6422 backflow preventor, irrigation no 5,300.00 0 1 5,3005,3001 WH-1 electric water heater, 85gal, 45kw no 15,000.00 1 15,00015,0001 WH-1 electric water heater, 28gal, 4.5kw no 5,000.00 1 5,000 05,0001 circulation pump no 1,500.00 0 1 1,5001,5001 grease intercept, 65gal no 4,000.00 1 4,0004,0001 BIM coordination sf 1.00 615 615 2,728 2,7283,3433,343 0 21,437 0 57,17878,615Subtotal Equipment Major Domestic Fixtures water closets *no 1,642.00 5 8,210 34 55,82864,03839 urinals * no 1,280.00 1 1,280 7 8,96010,2408 lavatories * no 1,340.00 4 5,360 15 20,10025,46019 sinks * no 1,725.00 0 4 6,9006,9004 triple sink * no 2,000.00 2 4,0004,0002 mop sink basin *no 1,725.00 1 1,725 5 8,62510,3506 shower, brass & trim only *no 1,335.00 1 1,335 01,3351 wall mounted foot shower *no 1,250.00 1 1,250 01,2501 drinking fountain *no 3,065.00 1 3,065 1 3,0656,1302 14 22,225 68 107,478129,703Subtotal Major Domestic Fixtures 82 no 1,581.74 Minor Domestic Fixtures floor drains * no 505.00 7 3,535 20 10,10013,63527 floor sinks * no 685.00 0 7 4,7954,7957 freeze proof hose bibs *no 750.00 2 1,5001,5002 trench drain lf 200.00 3 6006003 ice maker connection *no 505.00 1 5055051 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.13 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 7 3,535 30 17,50021,035Subtotal Minor Domestic Fixtures 37 no 568.51 Piping water, 4 + lf 166.00 0 15 2,4902,49015 water, 3 + lf 62.00 45 2,7902,79045 water, 2-1/2 +lf 54.00 20 1,080 80 4,3205,400100 water, 2 + lf 42.00 15 630 80 3,3603,99095 water, 1-1/2 +lf 38.00 0 60 2,2802,28060 water, 1-1/4 +lf 34.00 70 2,3802,38070 water, branch +lf 32.00 270 8,640 1,345 43,04051,6801,615 waste & vent, 6 +lf 60.00 0 10 60060010 waste & vent +lf 56.00 375 21,000 1,860 104,160125,1602,235 grease waste & vent +lf 56.00 0 85 4,7604,76085 heat trace at gutters lf 20.00 110 2,2002,200110 winterization for concessions storage, mech areas, & service area ls 1.00 2,500 2,5002,5002,500 headend connections no 1,000.00 1 1,000 2 2,0003,0003 fixture connections no 400.00 14 5,600 68 27,20032,80082 680 37,950 3,650 204,080242,030Subtotal Piping 4,330 lf 55.90 138.45 85,147 141.58 386,236471,383Total C11 Plumbing & Drainage 3,343 sf 141.01 C12 Fire Protection Sprinklers fire protection,assume not required sf 0.00 615 0 2,728 003,343 0 0 0 00Subtotal Sprinklers 0.00 0 0.00 00Total C12 Fire Protection 3,343 sf 0.00 C13 HVAC Air Handling Units ERV-1,2 energy recovery unit, 300cfm each + cfm 24.00 0 600 14,40014,400600 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.14 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 ERV-3 energy recovery unit +cfm 24.00 0 2,000 48,00048,0002,000 0 0 2,600 62,40062,400Subtotal Air Handling Units 2,600 cf 24.00 Fans EF-1 + cfm 2.80 260 728 600 1,6802,408860 EF-2 + cfm 2.80 260 80 224952340 EF-3 + cfm 2.80 0 100 280280100 EF-4 + cfm 2.80 400 1,1201,120400 520 1,456 1,180 3,3044,760Subtotal Fans 1,700 cf 2.80 Air Distribution ductwork + lbs 14.00 70 980 810 11,34012,320880 insulation sf 5.00 40 200 445 2,2252,425485 diffusers/grilles no 210.00 2 420 8 1,6802,10010 fire dampers no 550.00 0 3 1,6501,6503 motorized dampers no 1,315.00 2 2,6302,6302 70 1,600 810 19,52521,125Subtotal Air Distribution 880 lbs 24.01 Terminal Units electric baseboard, 4'*no 3,500.00 1 3,500 03,5001 electric strip heater, 2'*no 2,500.00 0 1 2,5002,5001 electric unit heaters *no 2,545.00 2 5,090 05,0902 electric duct heater *no 4,500.00 0 1 4,5004,5001 electric thermo slab sf 25.00 2,035 50,87550,8752,035 electric thermo slab, count only *no 0.00 11 0011 3 8,590 13 57,87566,465Subtotal Terminal Units 16 no 4,154.06 Miscellaneous testing, balancing, coordination, as- builts and 3rd party assist commissioing + sf 2.50 615 1,538 2,728 6,8208,3583,343 615 1,538 2,728 6,8208,358Subtotal Miscellaneous 3,343 sf 2.50 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.15 Nottingham Park North and East Restrooms22325Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 21.44 13,184 54.96 149,924163,108Total C13 HVAC 3,343 sf 48.79 C14 Controls Controls Building Automation ERVs, 10pts each *pts 1,570.00 0 30 47,10047,10030 fans, 2pts each *pts 1,570.00 4 6,280 8 12,56018,84012 misc plumbing/electrical *pts 1,570.00 2 3,140 3 4,7107,8505 Terminal Units electric base board, 2pts each *pts 705.00 2 1,410 01,4102 electric strip heater, 2pts each *pts 705.00 0 2 1,4101,4102 electric unit heaters, 2pts each *pts 705.00 4 2,820 02,8204 electric duct heater, 2pts each *pts 705.00 0 2 1,4101,4102 electrifc thermo slab, 2pts each *pts 705.00 22 15,51015,51022 12 13,650 67 82,70096,350Subtotal Controls 79 pts 1,219.62 22.20 13,650 30.32 82,70096,350Total C14 Controls 3,343 sf 28.82 111,981 618,860730,841TOTAL C1 MECHANICAL ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.16 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 C2 ELECTRICAL C21 Service & Distribution Normal Service & Distribution incoming feeder lf 185.00 280 51,800 75 13,87565,675355 main switchboard +A 40.00 0 1,000 40,00040,0001,000 panelboards, 42ccts no 7,250.00 1 7,250 1 7,25014,5002 panelboards, 84ccts no 14,500.00 0 2 29,00029,0002 disconnect, 400A no 6,000.00 1 6,0006,0001 feeder, 400A lf 118.00 175 20,65020,650175 metering ls 1.00 1,500 1,500 2,000 2,0003,5003,500 grounding ls 1.00 1,000 1,000 1,500 1,5002,5002,500 PV array, future kw 0.00 0 25 0025 conduit for PV array ls 1.00 2,500 2,5002,5002,500 0 61,550 1,000 122,775184,325Subtotal Normal Service & Distribution 1,000 A 184.33 Motor Wiring & Control ERVs no 2,710.00 0 3 8,1308,1303 fans no 1,000.00 2 2,000 4 4,0006,0006 electric hot water heater no 1 550 00 1 1 550 1 1 550100 circulation pump no 805.00 0 1 8058051 terminal units no 750.00 3 2,250 13 9,75012,00016 0 5,800 0 24,23530,035Subtotal Motor Wiring & Control 109.51 67,350 53.89 147,010214,360Total C21 Service & Distribution 3,343 sf 64.12 C22 Lighting & Devices Lighting A, 5 square recessed accent light *no 550.00 0 26 14,30014,30026 D, 4.5 square recessed downlight *no 510.00 12 6,120 93 47,43053,550105 F, 4' LED strip light *no 630.00 1 630 17 10,71011,34018 G, decorative exterior sconce *no 450.00 3 1,350 01,3503 L, linear recessed strip lf 130.00 35 4,550 240 31,20035,750275 linear fixutres, count only *no 0.00 6 0 40 0046 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.17 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 exit lights * no 300.00 0 10 3,0003,00010 daylight sensor no 440.00 5 2,200 13 5,7207,92018 motion sensor no 440.00 6 2,640 17 7,48010,12023 wiring & switches no 135.00 22 2,970 186 25,11028,080208 lighting controls sf 1.60 615 984 2,728 4,3655,3493,343 22 21,444 186 149,315170,759Subtotal Lighting 208 no 820.96 Devices duplex receptalces *no 370.00 3 1,110 37 13,69014,80040 double duplex receptacles *no 425.00 0 2 8508502 junction boxes *no 685.00 10 6,850 64 43,84050,69074 13 7,960 103 58,38066,340Subtotal Devices 116 no 571.90 47.81 29,404 76.13 207,695237,099Total C22 Lighting & Devices 3,343 sf 70.92 C23 Systems Fire Alarm fire alarm, not required sf 0.00 615 0 2,728 003,343 0 0 0 00Subtotal Fire Alarm Tel/Data tele/data outlets, 2 port *no 160.00 2 320 7 1,1201,4409 wireless access points *no 160.00 2 3 4808005 wire management sf 1.10 615 677 2,728 3,0013,6773,343 cable and jacks, 2 port no 445.00 4 1,780 10 4,4506,23014 backbone, equipment racks, patch panels no 125.00 8 1,000 20 2,5003,50028 4 4,097 10 11,55115,647Subtotal Tel/Data 14 no 1,117.66 Other Systems miscellaneous electrical sf 1.50 615 923 2,728 4,0925,0153,343 0 923 0 4,0925,015Subtotal Other Systems ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.18 Nottingham Park North and East Restrooms22325Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 8.16 5,019 5.73 15,64320,662Total C23 Systems 3,343 sf 6.18 101,773 370,348472,121TOTAL C2 ELECTRICAL ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.19 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 D1 SITE WORK D11 Site Development Site Preparation strip and prepare +sf 1.25 23,763 29,704 84,222 105,278134,981107,985 rough and fine grading sf 0.75 23,148 17,361 81,494 61,12178,482104,642 erosion control sf 0.75 23,763 17,822 84,222 63,16780,989107,985 site cut to stockpile cy 24.00 212 5,088 1,329 31,89636,9841,541 site fill from stockpile cy 24.00 88 2,112 1,813 43,51245,6241,901 23,763 72,087 84,222 304,973377,060Subtotal Site Preparation 107,985 sf 3.49 Paving & Structure asphalt -mill and overlay +sf 3.00 0 25,890 77,67077,67025,890 asphalt + sf 6.00 7,453 44,718 23,577 141,462186,18031,030 concrete paving, 5 on 6 comp agg +sf 11.00 3,678 40,458 2,177 23,94764,4055,855 colored concrete +sf 14.00 574 8,036 08,036574 stamped and colored concrete +sf 25.00 96 2,400 02,40096 concrete pavers on 2 asphalt on 6 comp agg + sf 22.00 0 4,847 106,634106,6344,847 decomposed granite +sf 8.00 1,702 13,61613,6161,702 ramp, extra sf 20.00 810 16,200 016,200810 curb/gutter, concrete, 24 lf 60.00 112 6,720 764 45,84052,560876 curb, colored concrete, 8 lf 35.00 0 198 6,9306,930198 stair treads, colored concrete lf 200.00 31 6,200 47 9,40015,60078 stair treads, stone lf 250.00 56 14,000 014,00056 11,801 138,732 58,193 425,499564,231Subtotal Paving & Structure 69,994 sf 8.06 Improvements stone veneer concrete retaining wall lf 615.00 0 350 215,250215,250350 angular sandstone boulder wall lf 510.00 135 68,850 56 28,56097,410191 stone retaining wall, colorado buff strip stone lf 600.00 39 23,400 023,40039 angular boulder seating no 3,000.00 0 89 267,000267,00089 picnic table no 2,000.00 3 6,0006,0003 trash receptacles no 2,500.00 4 10,00010,0004 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E 20 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 railings lf 175.00 243 42,525 13 2,27544,800256 parking control barrier gate with card reader, 24' long no 20,000.00 0 1 20,00020,0001 3x3x18 stone art base no 3,000.00 5 15,00015,0005 park entry sign no 5,000.00 1 5,0005,0001 movable bike rack no 4,500.00 3 13,50013,5003 removable safety bollards no 1,000.00 6 6,0006,0006 fixed bollards no 1,000.00 15 15,000 4 4,00019,00019 historical marker no 10,000.00 0 1 10,00010,0001 monument sign no 15,000.00 1 15,00015,0001 plastic edging lf 15.00 88 1,320 779 11,68513,005867 shade sail sf 50.00 0 382 19,10019,100382 0 151,095 0 648,370799,465Subtotal Improvements Planting trees, 3 cal no 1,200.00 3 3,600 18 21,60025,20021 trees, 10' ht no 850.00 1 850 1 8501,7002 preserve existing trees no 350.00 28 9,800 27 9,45019,25055 shrubs, grasses 5 gal. no 80.00 226 18,080 379 30,32048,400605 perennials, 1 gal. no 40.00 940 37,600 839 33,56071,1601,779 groundcover, 1 qt. no 10.00 0 376 3,7603,760376 planting areas mulch, 3 cy 65.00 63 4,095 47 3,0557,150110 sod + sf 1.00 653 653 9,494 9,49410,14710,147 seeding + sf 0.50 0 1,168 5845841,168 planting areas, see counts above +sf 0.00 6,778 5,096 0011,874 site balancing +sf 1.00 3,916 3,916 7,543 7,54311,45911,459 planting soil, 12 ave. allow cy 70.00 275 19,266 584 40,85460,120859 irrigation sf 2.00 7,431 14,862 15,758 31,51646,37823,189 11,347 112,722 23,301 192,586305,308Subtotal Planting 34,648 sf 8.81 771.77 474,636 576.04 1,571,4282,046,063Total D11 Site Development 3,343 sf 612.04 D12 Mechanical Site Services Building Services ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.21 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 water/fire, 4 +lf 75.00 0 75 5,6255,62575 water/fire, 2 +lf 53.00 100 5,300 05,300100 water, connect to existing no 5,300.00 1 1 5,30010,6002 sanitary, 8 + lf 83.00 0 35 2,9052,90535 sanitary, 8 in existing case pipe +lf 65.00 65 4,2254,22565 sanitary, 6 + lf 69.00 110 7,5907,590110 sanitary, 6 in flowfill +lf 85.00 25 2,1252,12525 sanitary, 4 + lf 60.00 100 6,000 06,000100 sanitary, connect to existing no 5,300.00 1 5,300 3 15,90021,2004 200 21,900 310 43,67065,570Subtotal Building Services 510 lf 128.57 Site Drainage & Services storm, 12 HDPE +lf 125.00 0 105 13,12513,125105 storm, 4 PVC +lf 58.00 155 8,990 240 13,92022,910395 storm, 4 perf PVC +lf 58.00 0 130 7,5407,540130 strom, inlet no 3,215.00 3 9,645 1 3,21512,8604 storm, connect to existing no 8,035.00 0 1 8,0358,0351 155 18,635 475 45,83564,470Subtotal Site Drainage & Services 630 lf 102.33 65.91 40,535 32.81 89,505130,040Total D12 Mechanical Site Services 3,343 sf 38.90 D13 Electrical Site Services Building Services relocated utility transformers w/ vault no 10,000.00 0 3 30,00030,0003 primary electrical, (2) 4 buried conduit +lf 125.00 930 116,250116,250930 secondary electrical, (2) 4 buried conduit + lf 125.00 265 33,125 315 39,37572,500580 secondary electrical, (3) 3 buried conduit + lf 170.00 0 55 9,3509,35055 electrical, connect to existing no 5,300.00 1 5,300 5 26,50031,8006 telecom, 2 conduit +lf 80.00 100 8,000 08,000100 telecom, 2 & 3 conduit +lf 125.00 0 100 12,50012,500100 telecom, connect to existing no 5,300.00 1 5,300 1 5,30010,6002 ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.22 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 365 51,725 1,400 239,275291,000Subtotal Building Services 1,765 lf 164.87 Site Lighting & Services relocate pole light *no 2,500.00 1 2,500 02,5001 AA light pole *no 8,700.00 0 8 69,60069,6008 BB bollard light *no 2,575.00 14 36,050 4 10,30046,35018 SS step lights *no 790.00 0 44 34,76034,76044 EV charging stations no 15,000.00 4 60,00060,0004 event power, 400A 3P no 1,000.00 1 1,0001,0001 event power, 50A 2P no 1,000.00 3 3,0003,0003 direct buried feeder, 400A lf 236.00 180 42,48042,480180 direct buried feeder, 50A lf 50.00 635 31,75031,750635 15 38,550 56 252,890291,440Subtotal Site Lighting & Services 71 no 4,104.79 146.79 90,275 180.41 492,165582,440Total D13 Electrical Site Services 3,343 sf 174.23 605,446 2,153,0982,758,543TOTAL D1 SITE WORK ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.24 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 201,093 808,1551,009,249TOTAL Z1 GENERAL REQUIREMENTS ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.25 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 Z2 CONTINGENCIES Z21 Design Contingency Design Stage Contingency Design Stage Contingency +ls 2.0% 24,375 2.0% 97,958122,3332.0% 0 24,375 0 97,958122,333Subtotal Design Stage Contingency 0 ls 39.63 24,375 35.91 97,958122,333Total Z21 Design Contingency 3,343 sf Z22 Escalation Contingency Escalation Contingency - May 2023 Escalation Contingency - May 2023 +ls 6.0% 73,125 6.0% 293,875367,0006.0% 0 73,125 0 293,875367,000Subtotal Escalation Contingency - May 2023 0 ls Bidding Contingency Bidding Contingency +ls 15.0% 182,812 15.0% 734,687917,49915.0% 0 182,812 0 734,687917,499Subtotal Bidding Contingency 0 ls 416.16 255,937 377.04 1,028,5611,284,498Total Z22 Escalation Contingency 3,343 sf Z23 Construction Contingency Construction Contingency Construction Contingency +ls 3.0% 36,562 3.0% 146,937183,5003.0% 0 36,562 0 146,937183,500Subtotal Construction Contingency 0 ls 59.45 36,562 53.86 146,937183,500Total Z23 Construction Contingency 3,343 sf 316,874 1,273,4571,590,331TOTAL Z2 CONTINGENCIES ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E.26 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 Z3 OTHER COSTS Z31 Other Costs Ancillary Costs Ancillary Costs +ls .0% 0 .0%00.0% 0 0 0 00Subtotal Ancillary Costs ls 0.00 0 0.00 00Total Z31 Other Costs 3,343 sf 0 00TOTAL Z3 OTHER COSTS ATTACHMENT C Quantity Rate 01 North Park 02 East Park $ Quantity $Description Trade Quantity $ ELEMENTAL ESTIMATE E 27 Nottingham Park North and East Restrooms22325 Version 01 100% Construction Documents Printed: 22:47 2022-09-02 Estimate Date: 2022-08-23 2,599,580 517,968 2,081,612INDIRECT CONSTRUCTION COST TOTAL COSTS 1,736,715 6,979,5228,716,237 ATTACHMENT C 970-748-4045 jhildreth@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Justin Hildreth, Town Engineer RE: Notice of Award – West Beaver Creek Blvd Asphalt Overlay DATE: February 8, 2023 SUMMARY: Authorize Staff to issue Notice of Award for construction of the West Beaver Creek Boulevard Asphalt Overlay Project as approved in the Town of Avon 2023 Capital Projects Fund. DISCUSSION: The West Beaver Creek Boulevard Asphalt Overlay extends from US 6 to 100-FT north of the railroad tracks as shown in Figure 1. The project consists of the following components: • Asphalt Milling • Concrete Curb and Sidewalk Replacement in Select Areas • Replacement of Concrete Curb Ramps to Achieve ADA Compliance • Storm Drainage Improvements at the Eagle River Bridge • Storm Water Quality Treatment Structure • Activated Flashing Beacons at the Eagle Valley Trail Crossing • Asphalt Repair • Asphalt Overlay • Pavement Marking Along the Length of the Road • Bid Alternate #1 - Concrete Sidewalk and Curb Ramp Replacement Along the Avon Elementary School Frontage • Bid Alternate #2 - Concrete Replacement at the Aspens Bus Stop Adjacent to the Courts • Extension of Stormdrain System from Eagle River Bridge to Westgate Plaza Staff advertised the West Beaver Creek Boulevard Asphalt Overlay Project for (6) weeks on Bidnetdirect.com. The Bid Opening was held on December 15, 2022, and (2) bids were received: JARCCO Construction LLC with a base bid of $875,030 and 360 Paving LLC with a base bid of $841,183. Additionally, the solicitation included bid alternates for removal and replacement of concrete sidewalk, curb ramps, and pavement along the Avon Elementary School frontage and the northbound Aspens Bus Stop. JARCCO Construction LLC’s bid for the alternates is $223,701 while 360 Paving LLC’s is $310,482. Page 4 of 5 RECCOMENDATION: Staff recommends the base construction contract without the concrete work at the Bus Stop and Avon Elementary School be awarded to 360 Paving LLC for the following reasons: • The Town has successfully completed similar projects with 360 Paving LLC in the past, most recently the Mikaela Way & Town Hall Asphalt Overlay Project in 2021 and the Eaglebend Drive Asphalt Overlay Project in 2020. • 360 Paving LLC is based in Gypsum, CO and has been in business since 2015. Many current employees have worked with other civil and asphalt paving contractors in the Eagle River Valley since the 80’s and 90’s. We recommend the concrete work at the Bus Stop and Avon Elementary School be awarded to JARCCO Construction, LLC for a cost savings of $86,781. JARCCO is under contract for the Fawcett Road Asphalt Overlay Project and can complete this work under that Contract. 360 Paving, LLC is not opposed to the removal of this work from their scope. CONSTRUCTION SCHEDULE: The proposed work for the original scope is scheduled to begin June 5, 2023, and be completed by August 7, 2023. The addition of the stormdrain extension requires a modified schedule with installation in Fall 2023, when the irrigation culvert is not in use, and final paving of the roadway in Summer 2024. A new completion date will be negotiated with the Contractor if Council approves the stormdrain extension. Liquidated damages will be assessed at $1,500 / day and increased to $3,000 / day if the work extends beyond the negotiated completion date(s). FINANCIAL CONSIDERATIONS: The construction contract for the Project will be funded from the 2023 Street Improvements Projects budget as approved in the Town of Avon 2023 Capital Projects Fund. The current project budget is $830,000 and will have to be increased to $921,157 not including the stormdrain extension. The bid is higher than budgeted due to ongoing increases in material and construction costs. If the stormdrain is extended, the project budget will have to be increased by an additional $428,356. There are adequate reserves in the Capital Projects Fund to cover the increased expenditures. Award of the concrete work at the Bus Stop and Avon Elementary School to JARRCO will require the addition of a new project in the amount of $223,701 in the next Capital Projects Fund budget amendment. The Project cost estimate is shown in Table 1 below and includes 5% contingency. Table 1: West Beaver Creek Boulevard Asphalt Overlay Project (Inc. Stormdrain Extension) Cost Estimate Available Funds Budget $830,000 Base Construction Cost $841,183 Stormdrain Extension (Estimate) $407,958 Surveying & Design $32,915 Geotechnical Testing Services $5,000 Contingency (5 %) $62,457 Total $1,349,513 Page 5 of 5 Council can reduce project costs by omitting the stormdrain extension or water quality treatment structure. Removal of the stormwater quality structure would result in a cost savings of $165,000. I do not recommend removing these items as they are necessary for public safety and protection of the Eagle River. RECOMMENDATION: Staff requests Council authorization to award the West Beaver Creek Boulevard Asphalt Overlay Project Contract to 360 Paving LLC in the amount of $1,249,141. PROPOSED MOTIONS: “I move to approve issuance of Notice of Award for the West Beaver Creek Boulevard Asphalt Overlay Project (Including Stormdrain Extension) contract to 360 Paving LLC, in the amount of $1,249,141 as approved in the Town of Avon 2023 Capital Projects Fund and adjust the project budget to $1,349,513 in the next budget amendment” Second motion for concrete work: “I move to approve award of the concrete work at the Bus Stop and Avon Elementary School to JARRCO Construction LLC and addition of a new project in the amount of $223,701 in the next Capital Projects Fund budget amendment” Thank you, Justin 970-390-2014 ewilson@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Tim Thompson, Project Engineer, Eva Wilson, Public Works Director RE: Notice of Award – Metcalf Culvert Repair Project DATE: February 1, 2023 SUMMARY: Staff requests Council authorization to issue a Notice of Award for the Metcalf Road Culvert Repair Project to Mocon Pacific, Inc. An updated, in-situ (in place) repair proposal with plate liners and underground tunnel methods will be used. The repair method will be less impactful to the community and is more economical than the original proposals. Site Location Map DISCUSSION: The Metcalf Road Culvert Repair Project consists of repairing a failed 50-FT section of 7-FT diameter corrugated metal pipe (CMP) that is 32-FT underneath Metcalf Road and located near the north exit of Metcalf Lofts. The entire culvert is 154-FT long and transports Metcalf Gulch underneath the road. The method of repair previously selected required excavating the south side of Metcalf Road up to the edge of the road with associated road closures and traffic detours. Shoring the hillside because of the steepness as well as Eagle River Water and Sanitation District’s requirement that the sanitary sewer line draining Wildridge be bypassed during construction, contributed significantly to the project’s cost. Page 3 of 3 RECOMMENDATION: Staff requests Council authorization to award the Metcalf Road Culvert Repair Project to Mocon Pacific, Inc. for $378,844. PROPOSED MOTION: “I move to approve the Notice of Award for the Metcalf Road Culvert Repair Project contract to Mocon Pacific, Inc. for $378,844,000 as approved by the Town of Avon Capital Projects Fund” Thank you, Tim and Eva Attachment A: Contractor Proposal Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 January 30, 2023 Town of Avon Public Works Department 500 Swift Gulch Road Avon, CO 81620 Re: Metcalf Road Culvert Rehabilitation Project ***Revised*** Subject: Repair of Existing Damaged Culvert and Shotcrete Application to Restore to New Condition To whom it may concern: Mocon Pacific, Inc. herein proposes to furnish a Proposal for the labor, materials, equipment, and services set forth below to reconstruct the referenced project. The following prices should be considered confidential. PROPOSAL PRICING Item No. Estimated Quantities Description Unit Price Total 1 LS Repair/support damaged section of CMP culvert. Rehabilitate entire 160’ length of CMP Culvert under Metcalf with Shotcrete 1” thickness. Reroute 36” CMP pipe draining onto the existing 84” CMP on the East side. Restore area. $378,844.00 $378,844.00 Total $378,844.00 Project Value/Benefits: 1.All culvert repairs will be complete within the pipe with limited site disturbances. No Excavation for the pipe repair is anticipated. Minor ground disturbances are anticipated from normal construction activities. 2.Repair/rehab of the entire length of the culvert, not just the immediate damaged area….this pipe will last another 75 years with no problem. 3.Community disruption 1.The apartment complex residents near the site seem to be very concerned with any activity in the area. 1.Several residents have come out to check on us whenever we have made jobsite visits and demonstrated their concern with the culvert and activities within the last couple of years. 2.Open cut activities to repair this pipe will create much more noise, traffic issues, and environmental concerns with the existing drainage system ATTACHMENT A Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 2. Open cut traffic control will be much more extensive, disruptive, and time consuming 3. Open cut noise/spoils removal (trucks and equipment) and replacement will be much more intrusive and cumbersome than the trenchless solution we are providing. 4. Environmental concerns with the bank and the storm water flow in the ditch will be more extensive with an open cut solution than our trenchless method. 5. The post project maintenance with restoration from the open cut will be more extensive and time consuming....will have to maintain that whole bank on both sides until vegetation grows back 6. BMPs and erosion control both during and after open cut will be tremendously more than with our trenchless solution. 7. This proposal includes re-routing the existing 36” CMP pipe that is draining on the 84” CMP pipe and causing additional erosion and flow control issues that may be contributing to the problems with the 84” pipe ASSUMPTIONS AND QUALIFICATIONS: We have based this proposal on a nominal wall thickness for the Shotcrete application as shown in the price. This is based on the best available information at the time of this proposal. Existing pipe deterioration in excess of the conditions assumed, ground water loads in excess of those assumed, or other loads or conditions may increase the recommended thickness for all or portions of the work. Stated prices are subject to adjustment if design changes are agreed upon. It is assumed the line length to be maximum 160’. The Owner will provide access to both ends of the line This proposal does not include any mitigation of sags or “bellies” in the existing pipe. PROPOSAL INCLUSIONS: The prices stated in this proposal include: 1. Engineered Stamped drawings by L-7 Services, Golden, CO. 2. One mobilization and demobilization. - based on a mutually agreeable schedule between MPi and the Owner. The Owner needs to give MPi at least two-week advance notice of any changes to the mutually agreed upon schedule. If through no fault of MPi the mutually agreed upon schedule changes with less than one week notice, then MPi may charge the Owner an additional mobilization charge and any potential lost materials. 3. Pipe line cleaning and removal of debris. 4. Pre-Video inspections and documentation of existing pipe prior to reconstruction with the Shotcrete process. 5. Repair/Preparation of existing damaged CMP pipe prior to Shotcrete application. 6. Installation of 1” minimum Shotcrete thickness full perimeter for the full length of the culvert with an additional 1.5” in the actual repair area to fully embed the flanges on the Tunnel Liner Plates. Shotcrete will be the Shotcrete Technologies culvert mix with pozzolans (f’c = 5 ksi). 7. Post video inspection following completion of the installation to document your new pipe rehabilitated by Shotcrete Technologies. Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 8. Confined space safe entry practices. 9. Traffic control---Minimal Traffic Control is anticipated. During mobilization, material delivery, equipment placement a “one-lane open, one-lane closed” approach will be utilized. See attached drawing and pictures of Existing TC on Metcalf Road. 10. Flow Control as needed. It is anticipated this project will be complete during the freeze cycle of the winter and no flow control will be necessary. MPi will address any residual flows as necessary to complete the work. 11. One-year standard construction warranty. 12. Existing Conditions Site Restoration: • Fill in existing “sink hole” area above damaged culvert • Seed with standard “native” grass mix • Install erosion control blankets over restored area PROPOSAL EXCLUSIONS: Not included in the prices stated in this estimate are costs associated with the items listed below. These items, if needed or found to be applicable, would be provided by MPi at your additional cost; or would be furnished by others, at your direction, at no cost to MPi: 1. Surface work other than soil/emabankment restoration after pipe rehabilitation 2. Additional cleaning and televising mobilizations and/or setups due to point repairs, obstruction removals, or delays out of our control will be an additional charge. 3. Active lateral verification, other than visual inspection. 4. If any hazardous or toxic materials are encountered during the project, the Owner will be responsible for the removal and disposal of the materials. OFFERED BY: ACCEPTED BY: Mocon Pacific, Inc. _________________________________________ SIGNATURE DATE DARIN R. FOGG __________________________________________ PRESIDENT NAME (808-372-8751) __________________________________________ TITLE __________________________________________ ORGANIZATION Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Project Approach 1. Repair existing silt fence at toe of slope 2. Reroute 36” CMP Draining on Existing 84” Culvert • Remove existing Flared end • Install custom fitting to make bend to divert to discharge end • Install 1 joint (20’) of 36” CMP pipe to divert discharge to creek 3. Excavation/CMP stabilization for Shotcrete application • Hydro vac with hot water capability to cut frost and remove dirt and debris from within the culvert and dispose offsite. • Set up 4x6 shoring/support system in damaged area of culvert. • Post and support system every 3’ O.C. as per attached drawings • Small excavator and acetylene torch to remove damaged metal sections of CMP and excess debris generated from CMP removal not to exceed 24 LF and dispose of offsite in 24”- 36” increments. • Install liner plate in exposed/demolished area of culvert • Move process to next 24” – 36” section moving upstream • Continue this operation until full repair length has liner plates installed---24’ max • Plates will remain in place and shotcrete will be installed over them. 4. Set up/Install Tunnel Liner Plates and grout machine • Transport to site a 16” x 84”, 4 flange, liner plates. Each ring will have 2 grout injection ports. Transport to site grout master 20 grout plant • Lower liner plates as needed to downstream end of pipe entrance with telehandler and move into place within the culvert as needed. • Install Tunnel Liner Plates • Attach grout hoses to liner plate ports as needed to grout annular space behind liner plates and set up tent and winter protection for grout pump-mixing system in staging area at upstream end. • Grout annular space, cavities and fissures behind liner plates 5. Shoring of excavated areas and grout repair • 4”x6” support jacks and plates to be installed in repair area and set up prior to work for additional ceiling support during construction activities • 16” wide by 84” diameter liner plates to be installed in 24” – 36” excavated area of culvert prior to moving on to next 24” – 36” demo area in the upstream direction. Once liner plates are installed in excavated area within the culvert, the system will be moved upstream to the next section. • Upon completion of liner plates installation, grout will be pumped through ports in liner plates until annular space and voids have been filled. • After 24 hours of cure time for grout, shotcrete installation will begin. 6. Shotcrete Installation • Clean culvert entire length prior to internal shotcrete lining. Place 1” minimum shotcrete thickness full perimeter for the full length of the culvert (approximately Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 2.5” in repair area to cover liner plate ribs). Shotcrete will be the Shotcrete Technologies culvert mix with pozzolans (f’c = 5 ksi). 7. Site Restoration • Fill in existing “sink hole” area above damaged culvert. • Seed with standard “native” grass mix. • Install erosion control blankets over restored area. • The existing silt fencing at the toe of the slope will remain in place and can be removed once the vegetation has been established. • Any other site damage from construction to either the work area and adjacent areas or the northeast lay down area will be restored prior to leaving the site. Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Projects Completed with Similar method of Repair Project: Newport Pavilion Culvert Repair (Small CMP) – Project Profile Sheet Attached Location: Newport, Kentucky Date: Sept 2012 through Dec 2012 CMP Diameter: 6 feet Repair Length: 86 feet Height of Soil above CMP: 50 feet Liner Plates Installed: 72” dia.; 4 flange; Smooth Wall; 5 gauge; 16” wide Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Project: Newport Pavilion Culver Repair (Large CMP) Location: Newport, Kentucky Date: May 2010 through Dec 2010 CMP Diameter: 14.5 feet Repair Length: 750 feet Height of Soil above CMP: 50 feet Liner Plates Installed: 144” dia.; 4 flange; Corrugated Wall; 3/8” thick; 16” wide Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Traffic Control Plans Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Tunnel Liner Plates Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Shotcrete Mocon Pacific Incorporated 200 Clifton Av *PO Box 84* • Yampa, Colorado 80483 • Phone: 808-372-8751 • Fax: 808-951-4141 Shoring Support For Ceiling AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:15:30 The meeting was hosted in a Hybrid format, in-person at Avon Town Hall and using Zoom.us. Mayor Amy Phillips called the January 24, 2023 Council regular meeting to order at 5:15 p.m. A roll call was taken, and Councilors present were Mayor Pro Tem Tamra Underwood, RJ Andrade, Lindsay Hardy, Chico Thuon, Ruth Stanley, and Rich Carroll. Also present in person were Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Karl Hanlon, General Government Manager Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Chief of Police Greg Daly, Planning Director Matt Pielsticker, and CASE Committee Manager Danita Dempsey. 2. APPROVAL OF AGENDA Video Start Time: 00:15:54 Mayor Phillips initiated the meeting with the Agenda approval process. With no changes discussed, Councilor Thuon presented a motion to approve the Agenda. Mayor Pro Tem Underwood seconded the motion. It was approved with a 7 -0 unanimous vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:16:17 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were discussed or disclosed by Councilors. 4. PUBLIC COMMENT Video Start Time: 00:16:30 Public comment can be made by participating in the meeting in person, via zoom’s video/audio, via telephone, or via email. This public comment section is intended for items not listed in the Agenda. Participation by members of the public is limited to 3 minutes. Mayor Phillips asked if there was any public comment from those present in the room or on Zoom, and there were none. 5. BUSINESS ITEMS 5.1. CULTURE, ARTS & SPECIAL EVENTS (CASE) COMMITTEE APPOINTMENTS (CASE MANAGER DANITA DEMPSEY) (15 MINUTES) Video Start Time: 00:17:00 CASE Committee Manager Danita Dempsey took the podium and stated there are 5 open seats for the Committee and 5 applicants present to fill them, 3 of which are returning committee members, and 2 who are new applicants. Ms. Dempsey suggested to Councilors t hat each applicant take the podium in person or through zoom , and Councilors direct any questions to them before taking a vote on their appointment and duration of their term. She introduced Thomas Walsh, a returning Committee applicant, who is seeking a 3-year appointment, and is a Professional Athlete, U.S. Olympic and Paralympic Committee, and U.S. Paralympics Alpine Skiing National A Team Member . He joined through Zoom. Mayor Phillips asked why he wanted the position and he answered that he felt engage d contributing a young voice to the Committee. Councilor Hardy asked him to talk about himself and his background. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM In addition to being an Avon resident and professional skier, he detailed his background in performing arts. She introduced Justin Chesney, a returning Committee applicant, who is seeking a 3 -year appointment , Director of Meetings & Special Events at the Ritz Carlton Bachelor Gulch . He took the podium. Mayor Phillips asked why he wanted the position and he responded that he is a resident of Avon for 4 years, Board President of Mountain Pride and beneficiary of the Mi Casa Program, and brings a unique outlook to the Committee, adding he wants special even ts in Avon to be year -round. She introduced Calyn Ri eger, a Service Owner Representative at EastWest , who is seeking a 3 - year appointment. He took the podium. Mayor Phillips asked why he wanted the position and he responded that his main objective is to be an active community member , stating there’s more to the Valley than just skiing. Councilor Hardy asked what his favorite event was which he answered was Mountain Pride . She introduced Danielle McNair, Director of Sales & Marketing at the Westin Riverfront Resort & Spa , who is seeking a 3 -year appointment . She stated she has been a resident of Avon for the last 15 years. She took the podium. Mayor Phillips asked why she wanted the position and she responded that she wants more community engagement and to give back. Councilor Hardy asked what her favorite event was, and she answered with events at Nottingham Park. Councilor Hardy asked which events the Town needs to improve, and Ms. McNair said there were none she could think of at that time. Councilor Stanley asked out of all events, what she would consider a signature event , and she answered any event that engages all ages and is inclusive of all people. She introduced Lisa Mattis, President of CanDo MS, who is seeking a 3 -year appointment. Mayor Phillips asked why she wanted the position . She responded that she is honored to do the work and is passionate about it. She added said she would like to be a part of the strategy and vision to mature the portfolio of special events. She stated that she’d like to see two more special events be added over the next two year s. Councilors Hardy and Stanley asked what her favorite event is , and she responded with the Avon Live series and Man of the Cliff. After these interviews, Councilors voted by ballot as follows: Councilors Andrade, Hardy and Stanley had the minority vote to assign Justin Chesney to a 3 -year term, and Thomas Walsh, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2 -year term. Council ors Thuon, Carroll, Mayor Pro Tem Underwood and Mayor Phillips had the majority vote to assign Thomas Walsh to a 3-year term, and Justin Chesney, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2 -year term. Mayor Pro Tem Underwood presented a motion to approve the appointments as voted by ballot majority, to appoint Thomas Walsh to a 3 -year term, and Justin Chesney, Calyn Reiger, Danielle McNair, and Lisa Mattis to a 2 -year term. Councilor Hardy seconded the motion. It was approved with a 7 -0 unanimous vote. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5.2. CONTINUED: FIRST READING ORDINANCE 23-01 AMENDING LANDSCAPE REGULATIONS (SENIOR PLANNER JENA SKINNER) (45 MINUTES) Video Start Time: 00:36:45 Senior Planner Jena Skinner took the podium and presented the first reading of Ordinance 23- 01 amending landscaping regulations. She stated this Ordinance now includes Council feedback given in the previous Council meeting. Town Manager Eric Heil added that this ordinance now only applies to new construction landscape regulations and that a second separate o rdinance will cover existing properties’ future compliance with these updated landscape regulations . He explained the rationale behind separating both ordinances is to separate the two discussions . He added a recommendation to Council that the second reading of this ordinance be scheduled a month out , on the February 28 Council meeting , to allow a month-long public comment period. Ample discussion among Councilors ensued. Councilor Andrade ask ed staff to clarify what the definition of a major redevelopment is. Councilor Carroll asked staff to explain how they determined the 7.5 gallons of water standard. Councilor Carroll asked for an explanation of how a one-meter single -family home can distinguish irrigation from regular water consumption. Councilor Thuon asked what if anything could be done to curb consumption of those residences that consume tremendous amounts of water . Mayor Pro Tem Underwood asked how the 7.5 gallon per square foot per season requirement relates to different hydrazones . Staff provided answers to these questions. Mayor Pro Tem Underwood stated that establishing a maximum square footage of landscaping to this ordinance is desirable. Town Manager Heil clarified that this concept is not yet mature enough to be included in this ordinance , and that it is recommended to approve it as presented , ahead of the end of winter. She then asked that the language of the provision relating to chokecherries and service berries in subsection D of page 70 of the council packet be revised in the affirmative or positive form. Public comment included that of local resident of Eagle, Yuri Kostick , who participated through Zoom. He stated he is a landscape architect and former Councilor and Mayor of Eagle. He added that many people are already designing water -wise landscaping with native plant s. He expressed support for the ordinance. In-person public comment included that of Tim Friday with the Eagle River Water and Sanitation District who expressed support of the ordinance . He added information on financial incentives for turf replacement to owners of single -family homes available at erwsd.org, which provides rebates of $1 per square foot of turf replacement , no limit until funds run out. No other public comment was made. Councilor Hardy added that denverwater.org is a good resource to view information on xeriscape. She asked for the Town of Avon to lead the way. Town Manger Heil advised that the T own has applied for a grant to obtain an assessment of existing landscape so that it can implement 5 or 6 xeriscape demonstration gardens for the community . AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM Mayor Pro Tem Underwood presented a motion to approve the first reading of Ordinance 23-01 and schedule the second reading for the February 28 Council Meeting. Councilor Hardy seconded the motion. It was approved with a 7 -0 unanimous vote. 5.3. WORK SESSION: JUNE CREEK EMERGENCY ROUTE PLANNING (PLANNING DIRECTOR MATT PIELSTICKER) (30 MINUTES) Video Start Time: 01:13:13 Planning Director Matt Pielsticker took the podium and presented the slide presentation related to the June Creek Emergency Route Plan. Ample discussion was had among Councilors on the topic. Mayor Pro Tem U nderwood aske d if the route encroaches on private property and Pielsticker stated it does not appear to , but a survey will be completed to confirm this. Mayor Phillips asked if this egress is used as the emergency evacuation route , which it is . Councilor Carroll asked if the road would need widening, which it will. Director Pielsticker explained this has been and will continue to be a complex process given that there are many layers of approvals from the Eagle Valley Land Trust, Berry Creek Metr o District, Eagle County Planning Commission, and the Forest Service. He added they will continue to push forward to secure all regulatory approvals for the route. Town Manager Heil added that the Town appreciates the urgency of the route . Director Pielsticker mentioned there will come a time to discuss the cost of executing the improvements to the route. Mayor Pro Tem Underwood asked who control s access to the gates, and Chief Daly answered they are secured with combination locks with access limited to emergency services and metro staff. She also asked staff for a map that shows where the se gates will be, and for documentation to be precise with references to June Creek Trail , June Creek Trail right-of-way, and the June Creek a ccess easement. She also asked for an estimation of cost the next time the topic is included in an Agenda. Councilor Thuon suggested the gate would be nic er if it was brown instead of green . Mayor Phillips request ed that the map presented be as precise as possible and inc lude the path to follow in case of a fire emergency. She closed discussion highlighting the path’s life -safety relevance . No public comment was made in person or on Zoom. 6. MINUTES 6.1. Approval of December 13, 2022 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) (5 Minutes) Video Start Time: 01:40:32 pm With no discussion or correction, Mayor Pro Tem Underwood moved to approve the minutes from December 13, 2022, as presented . Councilor Andrade seconded the motion. It was approved with a 7 -0 unanimous vote. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6.2. Approval of January 10, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) (5 Minutes) Video Start Time: 01:41:09 pm With no discussion or correction, Mayor Pro Tem Underwood moved to approve the minutes from January 10, 2023, as presented . Councilor Andrade seconded the motion. It was approved with a 7 -0 unanimous vote. 7. WRITTEN REPORTS 7.1. Fourth Quarter 2022 Department Goal Update (Town Manager Eric Heil) 7.2. Monthly Financials (Senior Accountant Dean Stockdale) 7.3. Quarterly RETT Report (Accountant I Carly Fackler) 7.4. E-Bike Rebate 2022 Program Update** (Communications Manager Liz Wood) 7.5. Draft January 19 Culture, Arts & Special Events Committee Minutes (Special Events Coordinator Chelsea Van Winkle) 7.6. November 15 Health & Recreation Committee Minutes (Recreation Director Michael Labagh) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:41:39 Councilor Carroll suggested that the Town of Avon prepare to host a celebration for Mikaela Shiffrin, given her 83rd career victory that surpasses the record set by Lindsey Vonn and places her on the heels of surpassing the record set by Ingemar Stenmark. He also suggested a letter from the Town be published when she breaks that record, which Mayor Pro Tem Underwood and Mayor Phillips both supported. Town Manager Heil stated that CASE Manager Danita Dempsey will put some thoughts together to celebrate the occasion. 9. EXECUTIVE SESSION (90 MINUTES) 7:10 9.1. An executive session pursuant to CRS 24-6-402(4)(b) and (e) for the purposes of receiving legal advice from the Town Attorney on specific legal questions and for determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators more specifically related to the Wildridge-June Creek emergency access and egress, former Office Depot commercial space, Lot B-Benchmark Subdivision, Village (at Avon) potential Community Housing Projects and United States Postal Service. Video Start Time: 01:44:13 pm With no further discussion, at 6:44 p.m. Mayor Pro Tem Underwood moved to enter Council’s executive session and relocate to the Holy Cross meeting room . Councilor Carroll seconded the motion . It was approved with a 7-0 unanimous vote. The r ecording concluded with Mayor Phillips advising the public that no further action will be taken after executive session. In addition to all Councilors, present were Town Manager Eric Heil, Town Attorney Karl Hanlon, Deputy Town Manager Patty McKenny, and General Government Manager Ineke de Jong. The session was held in the Holy Cross meeting room beginning at 6:55 p.m. and ending at 8:18 p.m. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 24, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 10. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 8:18 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Amy Phillips ___________________________________ Tamra Underwood Chico Thuon Scott Prince Lindsay Hardy RJ Andrade Ruth Stanley Rich Carroll 970-748-4083 clin@avon.org & mmorgan@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Charlotte Lin, Sustainability Coordinator, and Max Morgan, Planner 1+ RE: Benchmarking and Beneficial Electrification DATE: October 18, 2022 SUMMARY: This report is intended to provide an update on the Community Development Department’s 2022 goal to “Organize (an) inventory of existing structures, heating systems, and square footages” in Avon. The purpose of this inventory is to support initiatives, ideas, and policies related to improved energy efficiency in buildings in the Town, with specific attention to the potential for buildings to undergo Beneficial Electrification - the general process of replacing a building’s fossil fuel use (e.g., propane, heating oil, gasoline) with electricity. The State of Colorado is similarly exploring initiatives to improve energy efficiency within buildings. Notably, the State has new requirements for property owners to track energy-use, or “benchmark”, within buildings over 50,000 square feet. This report provides an overview of Colorado’s current state-level legislation on building benchmarking, an overview of benchmarking policy as adopted by other Colorado municipalities, and recommendations of how building benchmarking and beneficial electrification can be practiced in Avon. This report also examines the relationship between beneficial electrification and the State of Colorado’s new benchmarking requirements. The purpose of this work session is for Council to provide feedback on the next steps to support improved energy efficiency of buildings in Avon. BACKGROUND: In March 2022, the Community Development Department Staff and Town leadership identified a goal to “Organize (an) inventory of existing structures, heating systems, and square footages.” The inventory is intended to serve as a resource for Staff and Council to determine next steps that support improved energy efficiency within buildings in Town. In May 2022, the Eagle County Assessor’s Office provided Staff with a complete inventory of buildings in the Town in a csv file organized by parcel. The spreadsheet provides details for individual buildings and structures that relate to beneficial electrification. Staff explored the dataset to identify key features, patterns and trends related to building characteristics in Town. The findings, analysis, and recommended next steps are included in the ANALYSIS section of this report. Details of an individual building or structure, like the size, age, and condition of the structure, as well as the type of heating system and heat fuel used in the building, generally correlate to its energy efficiency and subsequent benchmarking score. Benchmarking refers to measuring and tracking a building’s energy consumption and it is now a requirement for property owners of commercial, multi-family, and public buildings 50,000 square feet or more in the State of Colorado (See ATTACHMENT A – House Bill 21-1286, “Energy Performance for Buildings”). Benchmarking reporting is done through the ENERGY STAR Portfolio Manager, a free energy management tool used to track and assess energy and water consumption, and results are submitted to the Colorado Energy Office (“CEO”). There is also a paid option for an energy management tool called Touchstone IQ, which is used on the municipal level such as the City of Fort Collins. The first ATTACHMENT A 970-748-4083 clin@avon.org Page 2 of 11 benchmarking reporting deadline for building owners is December 1, 2022, for calendar year 2021 energy use data. The CEO has not provided specifics related to the outcomes of benchmarking assessments, and it remains unclear what recommendations and requirements an individual building will receive in the event that it reports an unsatisfactory benchmarking score. Given the uncertainty of the State’s intentions for poorly- performing buildings over 50,000 square feet, it remains difficult for local jurisdictions to make recommendations and programs that support their beneficial electrification out of concern for a misalignment of those recommendations with what the State may recommend, or even subsidize, in the future. Regardless of the specific outcomes of the assessments conducted by the State, benchmarking reporting will likely catalyze recommendations from the State for beneficial electrification of individual buildings and structures. Local jurisdictions can capitalize on the momentum for beneficial electrification, and look to support buildings that fall outside the purview of the state in improving energy efficiency. Eagle County’s Climate Action Plan (“CAP”) includes recommendations for beneficial electrification and benchmarking in its Priority Actions: • Beneficial Electrification for 5% of existing residential and commercial buildings each year. • For new and remodeled residential and commercial buildings, adopt 'above building code' standards and incentives, and implement net-zero or all-electric construction requirements by 2030. Work toward consistency across jurisdictional boundaries in Eagle County. • Implement a benchmarking ordinance in Eagle County for all commercial buildings 10,000 square feet or larger. The CAP identifies Building Electrification or Beneficial Electrification, the general process of replacing a building’s fossil fuel use with electricity in a way that reduces overall emissions and energy costs, as a strategy to address climate change and rising global temperatures. The process is also expressed as “Fuel Switching.” The CAP states regional, annual goals related to Beneficial Electrification that include: • Ten (10) commercial buildings electrified • 1,641 residential homes electrified A fully electrified building would likely include the following features: • Electric-powered heat pump water heater • Electric-powered heat pump HVAC system • Energy efficient lighting (e.g., LED lights) • Electric-powered ceiling fans • Induction kitchen stovetops • ENERGY STAR-certified appliances (e.g., refrigerators, clothes washers, etc.) • Solar panels & solar power storage units • Electric Vehicle (“EV”) charging system and battery storage ATTACHMENT A 970-748-4083 clin@avon.org Page 3 of 11 NOTE: Building energy experts generally recommend that buildings receive a building envelope assessment and that any air leaks are reconciled prior to the beneficial electrification process. The process for beneficial electrification is likely to present substantial upfront costs related to structural assessments, equipment and labor costs. Given the associated financial and logistical challenges, strategies and policies that push for beneficial electrification should identify opportunity areas for engagement with property owners including: • The installation of EV charging equipment • The replacement / installation of an HVAC system • The purchase or refinancing of a structure • The replacement of existing equipment and appliances These occasions could be the focus of policy or programs in which to embed beneficial electrification education and support. An awareness of costs, rebates and fee waivers, and the general permitting and construction process are essential for building owners to voluntary participate in electrification of their structures. Benchmarking programs enable building owners to identify areas of their buildings that use more energy and water, evaluate cost-effective savings opportunities, and prioritize investments in efficiency upgrades. For many properties that undergo benchmarking, beneficial electrification is the recommended next step for building efficiency improvements. The “Energy Performances for Buildings” law also establishes building performance standards (“BPS”) with which buildings will have to comply. The BPS is supposed to meet a sector-wide greenhouse gas (“GHG”) reduction target of 7% by 2026 and 20% by 2030 from a 2021 baseline. In order to achieve this, a BPS Task Force is also established by the CEO. The BPS Task Force has not formalized a process for addressing underperforming, inefficient structures with low Energy Star scores however, the task force is currently strategizing on how best to: (1) solicit feedback from a broad range of industries and building owners, (2) examine building types of unique energy needs including aviation facilities, nursing homes, and hospitals, and (3) calculate GHG reductions. The calculation must not include savings from statewide decarbonization of electricity or natural gas utility grids, but may include savings from utilities' or local governments' energy efficiency programs. Ultimately, the BPS will provide recommendations for what to do with the benchmarking data, and may consider making additional recommendations related to: • Workforce availability and development related to building energy performance. • Financial and nonfinancial costs and benefits of upgraded building energy performance. • Availability of programs, technical assistance, and incentives to support building owners, utilities, and local governments. • Opportunities to improve commercial building energy use in Colorado; and • How regulations and agency support could help ensure building owners avoid fines through compliance with performance standards. ATTACHMENT A 970-748-4083 clin@avon.org Page 4 of 11 The success of benchmarking relies on both the utility companies to provide the data on time and for the owners to report. CEO formed a Utility Data Accelerator Coalition in order to educate and prepare utilities to meet future data disclosure requirements, and to provide building owners with access to whole-building data. Qualifying utility companies are required to: •Establish an aggregation threshold that is four or fewer utility customer accounts. •Publish its aggregation threshold on its public website. •Upon request of an owner of a covered building, begin providing energy-use data to the owner. •Make energy-use data easily available and accessible through web portal or online request forms. •Provide the data to owners within ninety days for benchmarking requests in 2022, and thirty days for requests in 2023 or later. •Deliver the data in the spreadsheet template specified by the benchmarking tool. •Provide the data on an annual basis until the owner revokes the request. •Provide data for the building regardless of whether the owner is named on the utility account or not. For covered buildings that do not meet the qualifying utility's aggregation threshold, they should grant utility customer consent to access or share energy-use data. Data required for all kinds of properties include: •Property Name •Property Address •Total Gross Floor Area of Property •Irrigated Area •Year Built/Planned for Construction Completion •Occupancy •Number of Buildings •12 consecutive months of energy data There are additional data requirements depending on different types of properties. The Data Collection Worksheet function on the Energy Star Portfolio Manager lists seventy-five types of properties and allows owners to look up required data. Colorado cities that already have ordinances to implement building benchmarking include Denver, Boulder, Fort Collins and Aspen (ATTACHMENT B). The ordinances indicate that all municipalities plan to benchmark buildings starting from 50,000 square feet down to 5,000 square feet over approximately three years. In Eagle County, the goal is to benchmark all buildings 10,000 square feet or larger. The Climate Action Collaborative is actively researching benchmarking with the purpose of developing a County-wide ordinance to achieve the CAP goals mentioned in the Summary of this report. An inventory of all buildings above 10,000 square feet in Eagle County, including property types and heating fuel source, has been compiled as a step towards creating a county-wide benchmarking ordinance. There are currently sixty-nine (69)buildings total in Eagle County over 50,000 square feet and ten (10) of them are in the Avon area. ATTACHMENT A 970-748-4083 clin@avon.org Page 5 of 11 Benchmarking in Avon Avon has previously conducted benchmarking activities for municipal buildings. We have recently collected our energy bills from AMGas, Holy Cross and Xcel from 2021, 2020 and 2019. Schneider Electric used these data to conduct an assessment for us to determine potential areas of energy reduction. We have also used the software B3 Benchmarking from 2017 to 2021 for the Avon Regional Transit Facility, Police Station, Rec Center and Fleet Building. However, we no longer use it due to the fact that we were not able to generate good energy reports, usage maps, or useful improvement recommendations from this effort. Staff also felt that the effort was redundant because all the data is available on our utility websites. Regardless, Avon will continue benchmarking all municipal buildings as well as other infrastructure that uses electricity like streetlights. In terms of developing a local Benchmarking Ordinance in Avon, Staff has been researching the best approaches, administrative requirements, costs and funding, and the intended use of benchmarking data, which will become clear as the BPS develops. Staff has also determined that the BPS is not yet mature enough and therefore we cannot adequately articulate exactly what we intend to do with the data in an ordinance. Therefore, Avon will continue to observe and monitor the State program, especially in its first year of implementation. Christine Brinker, Senior Buildings Policy Manager from Southwest Energy Efficiency Project (SWEEP) shared some best practices for developing local benchmarking ordinances. Most successful benchmarking ordinances follow this chronology: •First year: 5k+ sq ft. county and city owned buildings, and large commercial buildings •Second year: adding small to medium commercial buildings, and potentially large multifamily buildings •Third year: adding small multifamily buildings Christine suggests that while benchmarking is building owners’ responsibility, municipalities should offer a lot of resources, support, and handholding, especially in year one. Staff also plans to learn more from Boulder, Denver, Fort Collins and Aspen’s benchmarking programs, including details like challenges, adjustments, stakeholder engagement process, data usage, and administration. Overall, in order to achieve the CAP goals, it would be in our best interest to pass a consistent ordinance throughout the county. ANALYSIS: A wave of requirements and remediation efforts for energy-inefficient buildings is likely approaching. Beneficial electrification projects to improve efficiency vary as do the properties where projects can occur; a comprehensive inventory of buildings in Avon prepares the Town to design and execute a plan to support a variety of property types and related beneficial electrification projects. The inventory provided by the Eagle County Assessor’s Office supports Staff’s understanding of what buildings are included in the State’s benchmarking requirements, and which remain unaffected. The inventory reports records for 3,876 unique structures. Each record includes a Building Type, Heating Fuel, Building Use Type, Year of Construction, and the size of the building, in addition to details related to the construction materials, the presence of a basement, and a count of bedrooms and bathrooms. Each structure reports three categories of building sizes: Heated Area, Effective Area, and Actual Area. Because this inventory and analysis relates to improved efficiency in heating systems, Heated Area (the ATTACHMENT A 970-748-4083 clin@avon.org Page 6 of 11 footprint of the building tied to the heating system, which typically does NOT include garages, decks, and porches, etc.) is the most valuable size calculation. Any reference to building “size” is derived from the Heated Area calculation. NOTE: In some instances, multiple buildings comprise what a person would conceptualize as a singular entity (e.g., Piedmont Apartments), and several land parcels contain multiple buildings. Additionally, many large buildings with individual dwelling units are not represented by an aggregate Heated Area because the Assessor’s Office views them as multiple parcels. Building Type Each record includes identification of the building’s Building Use, as either RESIDENTIAL or COMMERCIAL. While some buildings do not actually function as space designed for commercial enterprises, such as warehouses, hospitals, etc., any building that does not function as a residential structure holds the designation of COMMERCIAL. Of the 3,876 buildings in the inventory, 3,481 total buildings, or roughly 90%, report a Residential Building Use. Interestingly, while buildings with the alternative COMMERCIAL designation represent 10% of buildings in the inventory, the average Heated Area for COMMERCIAL buildings is much greater than the average Heated Area for RESIDENTIAL buildings (See Table A – Buildings by Types). Heating Fuel The Heating Fuel type of a building is the most relevant factor related to its potential for improved energy efficiency. Any building that uses gas for its heating fuel is a potential target for beneficial electrification, while buildings that use electricity or solar power are less likely to require improvements to the heating system as a means to reduce greenhouse gas emissions. Of the Town’s 3,876 buildings, 60% are heated by gas (See Table B – Buildings by Heat Fuel). Use Type Building Count % of Total Heated Area (sq ft) % of Total Heated Area Average Heated Area (sq ft) Commercial 395 10% 1558972 21%3,946 Residential 3481 90% 5820079 79%1,672 Total 3876 100% 7379051 100% Table A- Buildings by Type Use Type Building Count % of Total Heated Area (sq ft) % of Total Heated Area Average Heated Area (sq ft) Electric 1513 39% 1679404 23%1110.00 Gas 2341 60% 5562173 75%2376.00 Other 22 1%137473 2%6248.00 Total 3876 100% 7379050 100% Table B - Buildings by Heat Fuel ATTACHMENT A 970-748-4083 clin@avon.org Page 7 of 11 Of the 2,341 buildings that use gas for heat fuel, 87% have a Residential Building Type designation. The trend for commercial buildings to have a larger Heated Area footprint remains true, and commercial buildings represent 22% of the total Heated Area for all buildings (See Table C – Gas-Heated Buildings by Type) Gas-Heated Buildings Gas-heated commercial buildings represent valuable opportunities for beneficial electrification given their Heated Area average is significantly greater than the average Heated Area for residential spaces. Through Building Use Types, the Town can identify the categories and functions of gas-heated commercial buildings (See Table D – Gas-Heated Commercial Buildings by Building Use Type). The majority of gas-heated commercial buildings and structures are Commercial Condos, and this category represents the largest percentage of Heated Area for gas-heated commercial buildings. Notably, warehouse and storage facilities, while only totaling 19 buildings, represent the second-largest percentage of Heated Area for gas-heated commercial buildings. The building with the largest Heated Area in the entire 3,876 building inventory, the Wal-Mart store at 171 Yoder Ave, is categorized as a Warehouse/Storage structure despite providing retail and merchandising. Gas-heated residential buildings represent less distribution across multiple categories (See Table E - Residential Gas-Heated Buildings by Use Type). Use Type Count % of Total Heated Area (sq ft) % of Total Heated Area Commercial 315 13%1220243 22% Residential 2026 87%4341930 78% Total 2341 100%5562173 100% Table C - Gas-Heated Buildings by Type Use Type Count % of Total Heated Area (sq ft) % of Total Heated Area Commercial Condo 237 75%453711 37% Lodging 2 1%72613 6% Merchandise/Retail 31 10%130349 11% Multi-use/Special Purpo 8 3%74740 6% Office 3 1%37709 3% Parking 14 4%3224 0% Supermarket 1 0%55313 5% Warehouse/Storage 19 6%392584 32% Total 315 100% 1220243 100% Table D - Commercial Gas-Heated Buildings by Use Type ATTACHMENT A 970-748-4083 clin@avon.org Page 10 of 11 • 87% of RESIDENTIAL Gas-Heated Buildings were constructed in either the 1990s or 2000s • The rate of RESIDENTIAL Gas-Heated Building construction has reduced 82% since the 1990s Age of Structure – COMMERCIAL: • The majority of COMMERCIAL Gas-Heated Buildings were constructed in the 1990s • The average Heated Area of COMMERCIAL Gas Heated Buildings more than tripled in size from the 1990s to the 2000s. • No COMMERCIAL Gas-Heated Buildings have been constructed since 2010 Building Inventory – Benchmarking Nexus: • Ten (10) buildings in Avon exceed 50,000 square feet and are likely subject to the State’s benchmarking mandate (See Table I - Avon Buildings 50,000+ Sq Ft) o Piedmont Apartments is multiple buildings and may not represent the same large-scale construction that the other structures do Provided that only ten of the 3,876 buildings in Avon are likely subject to state-required benchmarking, the Town could develop policies and programs that enable additional structures to undergo beneficial electrification. NEXT STEPS: Almost every building and structure in the Town of Avon falls outside the purview of the State’s benchmarking requirements and it remains realistic that no building or structure will be required to undergo beneficial electrification in the near future. However, the Town can take steps to support beneficial electrification and capitalize on the general movement towards energy-efficient buildings. The range of beneficial electrification projects that can occur in a home or building is widespread. The Town can identify a single project-type, or building use type, to apply strategies for beneficial electrification (e.g., supporting the replacement of gas-powered heat pumps in multi-family residential structures through a subsidy and public engagement series). Pilot programs are well-represented in municipalities’ beneficial electrification plan. Or the Town could work towards a more comprehensive beneficial electrification plan. This could be a sub-plan of the CAP, and should include: 1. Goals and Focus Areas for Beneficial Electrification 2. Three phases of implementation for widespread Beneficial Electrification: Supporting Education & Awareness, Accessing Funding, and Developing Regulatory Policy 3. Case studies of beneficial electrification Common Name Address Heated Area (Sq Ft)Building Use Type Heating System Year Constructed Brookside 37723 HWY 6 61,672 Condominium (3x)GAS 1997 Sun & Ski Building 220 / 218 / 216 Chapel Pl 64,698 Merchandising ELECTRIC 1987 City Market 72 Beaver Creek Pl 67,135 Mixed Use GAS 1980 Comfort Inn 161 Beaver Creek Blvd 72,613 Lodging GAS 1986 Traer Creek Building 101 Fawcett Rd 77,787 Exempt GAS 2005 Buffalo Ridge Apts 1101 Swift Gulch 78,126 Multi-Family Residential GAS 2002 Home Depot 295 Yoder Ave 117,100 Warehouse/Storage GAS 2002 Wyndham 75 Benchmark Rd 124,267 Mixed Use GAS 2013 Walmart 171 Yoder Ave 188,516 Warehouse/Storage GAS 2002 Piedmont Apartment 5471 Beaver Creek Blvd 228,595 Multi-Family Residential GAS 2019 Table I - Avon Buildings 50,000+ Sq Ft ATTACHMENT A 970-748-4083 clin@avon.org Page 11 of 11 4. Strategies and education that help achieve equitable beneficial electrification 5. Cost and technical analysis of Beneficial Electrification, including an economic impact assessment 6. A strategy for beneficial electrification of existing buildings In the event that the Town or Climate Action Collaborative (“CAC”) allocates efforts to the development of a beneficial electrification plan, the following principles and strategies should be considered: • Focus efforts for Beneficial Electrification policies on existing buildings • Identify or develop a reliable resource to inform the public on existing rebates and subsidies for Beneficial Electrification • Engage with property owners, specifically those that own older, gas-heated properties • Engage with property-owners who have already taken steps towards Beneficial Electrification • Continue to scrub and refine the building inventory o Organize each Building Use Type category by Property Owner and / or Address • Explore the relationship between Beneficial Electrification advocates, contractors and developers • Explore the relationship between Beneficial Electrification and Opportunity Areas, specifically the purchase or refinancing of a building or structure • Enhance programs that provide building envelope assessments • Develop marketing material for Beneficial Electrification that is diverse in its target audience and messaging • Consider regulatory policy that bans gas-fueled appliances and features • Prioritize marginalized communities for Beneficial Electrification • Develop roadmaps for Beneficial Electrification specific to Building Use Type and ownership-type RECOMMENDATIONS: I recommend that Town Council directs Staff to continue efforts to develop a program to promote building electrification and energy reduction. I recommend that, in 2022 and 2023, Avon continues to monitor the implementation of HB 21-1286 at the State level and in other municipalities. Staff will provide updates regarding the State’s first round of benchmarking for buildings over 50,000 square feet when the data becomes available in 2023. OPTIONS: 1. No Actions 2. Direct Staff to initiate the development of a county-wide Beneficial Electrification Plan 3. Direct Staff to continue learning about building energy benchmarking and provide updates. Thank you, Charlotte & Max ATTACHMENTS: Attachment A: House Bill 21-1286 Attachment B: Colorado Benchmarking Ordinances Analysis ATTACHMENT A 970-748-4083 clin@avon.org TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Recycling Campaign Update DATE: February 7, 2023 SUMMARY: This written report serves to provide Council with a progress update of the recycling education campaign. The Town of Avon’s recycling education campaign, Recycle Together, officially began on Monday, January 30, 2023. Recycle Together will continue to the end of 2023 in order to consistently raise awareness, deliver educational content, and provide support for all Avon residents and businesses to comply with Ordinance 22-13 Enacting Chapter 8.14 – Recycling of the Avon Municipal Code. No action is required by Council. BACKGROUND: On September 27, 2022, the Avon Town Council passed Ordinance 22-13, which will require universal recycling for all residents, commercial entities and visitors in Avon starting on November 1, 2023. The ordinance requires all multi-family and commercial properties to register for recycling services with their waste hauler and separate recyclable materials from landfill-bound trash. CAMPAIGN PLAN: The Recycle Together education campaign includes the following components: • A new logo design specific for Avon’s sustainability programs (ATTACHMENT A). • Weekly social media posts on the Town of Avon, Colorado Government Facebook page and extended content on the Recycling page of the Town of Avon website. This step includes weekly website updates to populate the Avon website with Recycling resources (ATTACHMENT B). • Trash Talk Thursday: a weekly video series on the Town of Avon, Colorado Government Facebook page that answers one question from Avon residents regarding recycling, composting or reducing waste (ATTACHMENT C). • Press releases on the Town of Avon website (ATTACHMENT D). • In-person public forums at the Avon Town Hall for businesses and multi-family residents. • Advertising and publications on community media platforms such as the Vail Daily, KZYR radio station and others (ATTACHMENT E). • Resharing of content by community media platforms such as High Five Media, Walking Mountains Science Center, Vail Valley Partnership and others. • Town of Avon monthly newsletters would recap the social media content of the month. • Direct mail to all Avon residents and businesses. • Stickers with recycling information. • Door-to-door business visits. • Personalized recycling consultations. FINANCIAL CONSIDERATIONS: The cost of Recycle Together education campaign will come out of the 2023 Sustainability Budget, including $12,500 for the development of marketing content, $8,860 for advertising, $6,600 for video production and $15,000 for printing educational materials. NEXT STEPS: Staff will continue to implement the Recycle Together education campaign based on the plan as presented and improve the plan as needed. Thank you, Charlotte Page 2 of 5 ATTACHMENT A: Town of Avon Sustainability Logos ATTACHMENT B: Examples of weekly social posts ATTACHMENT C: Example of a Trash Talk Thursday video ATTACHMENT D: Example of Press Release (Jan 30, 2023) ATTACHMENT E: Example of Vail Daily article (Feb 2, 2023) Page 3 of 5 ATTACHMENT A Page 4 of 5 ATTACHMENT B Page 5 of 5 ATTACHMENT B 970-390-2014 ewilson@avon.org 970-748-4083 clin@avon.org TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator & Eva Wilson, Public Works Director RE: Town of Avon Sustainable Transportation Policy for Employees DATE: February 3, 2023 SUMMARY: The Transportation & Mobility section in the Eagle County Climate Action Plan lists “establish policies to support multi-modal commuting, flexible work arrangements, and remote work” as an immediate priority action to reduce greenhouse gas (“GHG”) emissions. In response to this, the Town of Avon has designed and adopted a “Sustainable Transportation Policy: Avon Employees” policy (ATTACHMENT A) on February 6, 2023. This Sustainable Transportation Policy is adopted to promote the reduction of GHG emissions generated by Town of Avon employees commuting to work. This policy is voluntary and provides six incentives to reduce single-occupancy vehicle travel to and from the Town of Avon workplace. The incentives are as follows and the details of each program can be reviewed in the attached policy. 1. ECO Transit Bus Pass Reimbursement Program 2. Carpool Mileage Reimbursement Program 3. Carpool Vehicle Program 4. Complimentary E-bikeshare “SHIFT BIKE” Program 5. E-Bike Purchase 6. Remote Work Program No actions are required by Council. NEXT STEPS: Staff will continue to manage the monthly reimbursement requests and maintain a record of the reimbursed mileage and the GHG savings through this effort. FINANCIAL CONSIDERATIONS: We estimate a $30,000 per year budget to support this program. The 2023 cost breakdown is as follows: Thank you, Charlotte and Eva ATTACHMENT A: Sustainable Transportation Policy: Avon Employees Sustainable Transportation Policy: Avon Employees Adopted February 6, 2023 Page 2 of 2 (a) Pre-trip checks of the vehicle, including required pre-trip checks documentation. (b) Safe operation of the vehicle at all times and in accordance with all applicable laws. (c) Daily upkeep of shuttle rider log and mileage/fuel log. (d) Submit shuttle rider logs and mileage/fuel logs to the Carpool Coordinator. 4. Complimentary E-bike share “SHIFT BIKE” program: The regional e-bikeshare includes the leasing of 90 electric bikes stationed throughout the three communities. As a TOA employee, you receive a FREE locals-only membership for the season from June 7 to October 31. This membership provides you with 60 minutes of ride time per day for free. After that, it is $0.15/minute. Avon ebikeshare stations are located at (1) Avon Station, (2) Recreation Center, (3) Aspens Bus Stop, (4) Harry A. Nottingham Park parking lot, (5) City Market Bus Stop and (6) Wildridge (O’Neal Spur Park.) Visit https://shift-bike.com/ and sign up for your free membership. 5. E-Bike Purchase: Town will provide reimbursement for the purchase of an e-bike up to $200 for a new bike and $100 for a used e-bike in accordance with guidelines adopted by the Town. To apply, visit Avon.org/ebike. This program may be amended, updated, or discontinued at any time depending upon funding availability. 6. Remote Work Program: To reduce the carbon emission footprint associated with commuting and advance Climate Action goals, the Town of Avon provides the opportunity to eligible employees to perform work remotely at a location other than the Town of Avon workplace. The Remote Work policy is anticipated to reduce average weekly commutes from 4.5 days per week to 3 days per week. The Remote Work policy strives to allow a Remote Work schedule and flexibility without reducing or negatively impacting the quality of customer service for the Avon community. Please see the 2022 Town of Avon Employee Policies for guidelines. REIMBURSEMENT AND REPORTING GUIDELINES AND PROCEDURES: 1. Participation requires Department Director's Approval 2. Keep a detailed travel log and save receipts 3. Submit Carpool and ECO Transit Bus Pass reimbursements with the Avon Professional Development and Business Travel Form at the end of the month. 4. Submit monthly reimbursement requests to the Sustainability Coordinator, Charlotte Lin (clin@avon.org). 970-390-2014 ewilson@avon.org TO: Honorable Mayor Phillips and Council members FROM: Eva Wilson, Public Works Director RE: Eagle Valley Transportation Authority - Grants Update DATE: February 9, 2023 SUMMARY: This report provides an update on grants applied for on behalf of the Eagle Valley Transportation Authority (EVTA). The successful approval of EVTA on Nov 8, 2022, was supported by a couple of grants. 1. 2021 DOLA Grant for Outreach and Employee Survey: $8,000 a. Local match partners: Eagle County, Town of Vail, and Beavercreek Metro District ($1K each) 2. 2022 CDOT 5304 Transportation Planning Grant: $96,000 (Total Project: $120,000) a. Local match partners: Eagle County and Town of Vail ($8K each) On Feb 6, 2023, the Town of Avon was awarded the 2023 CDOT 5304 Transportation Planning for $96,000 (Total Project: $120,000) in support of EVTA. The Scope of Work includes transit service planning to implement a fare-free transit zone, expanded Valleywide transit service, technology, infrastructure, and bus assets needed to provide high-efficiency transit service. FINANCIAL CONSIDERATIONS: The 20% local match for the 2023 CDOT 5304 Transportation Planning grant will be provided by EVTA. Thank you, Eva