19.02.06 PSA Walking Mountains Science CenterContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 19.02.06 PSA Walking Mountains Science Center
Upload Contract* PDF Only
Vendor / Other Party Name-.*
Contract Start Date:
Contract End Date: *
Department: * Name: *
06pgrflhFirNernment Elizabeth Wood
responsible
for
the
contract:
Name:
Contract Notification Recipients 1:
Days:
Advance E-mail Notification of 15
Expiration of Contract:
Walking Mountains Science Center.pdf 362.01KB
Walking Mountains Science Center
1/1/2019
12/31/2019
Email Address:*
ewood@avon.org
Email Address:
Recipients Name:* Recipients Email Address:
Elizabeth Wood ewood@avon.org
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 27,500.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
.4von
COLORADO
Letter of Agreement
Between
Walking Mountains Science Center and Town of Avon, Colorado
Ms. Gina Van Hekken
Walking Mountains Science Center
P.O. Box 9469
Avon, CO 81620
Dear Ms. Van Hekken:
The Town of Avon is pleased to provide funding to the Walking Mountains Science Center in fiscal year 2019. The work
of the Walking Mountains Science Center is important to the Avon community and, on behalf of Avon's residents, the
Avon Town Council would like to express its appreciation for your passion and commitment to the program by awarding
Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Walking Mountains Science Center
Project: Support to assist in developing and implementing educational opportunities and services that foster
stewardship and a sense of community among residents and visitors
Town of Avon Contribution:
Cash: Twenty-seven thousand five hundred dollars ($27,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Walking Mountains Science
Center and attached to this Letter. Funding was approved by the Town Council in the 2019 Town of Avon General Fund
Budget on December 11, 2018.
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Acting Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of Walking Mountains Science Center not less than thirty (30)
days prior to the expected date of payment.
Letter of Agreement Page 1
• Within ten (10) business days of the close of the project, Walking Mountains Science Center shall deliver to the
Acting Town Manager a Post Event/Project Report to assist in measuring the impact of the event on the local
economy, vibrancy and needs of the community. The Report shall include number of direct persons served and fees
for services, at a minimum. Walking Mountains Science Center is encouraged to meet with the Acting Town
Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing Walking
Mountains Science Center's project administration. The Acting Town Manager should be contacted with any
questions and to coordinate the needs of the funded project: Preston Neill, Acting Town Manager, (970) 748-4404,
pneill@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate the Walking Mountains Science Center or any of its
employees as employees of the Town of Avon, and thereby, Walking Mountains Science Center, its subcontractors or
any person directly or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any
benefit contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Gina Van Hekken, Walking Mountains Science Center
I duly represent that I am authorized to represent Walking Mountains Science Center in reviewing, agreeing and signing
this Letter. My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the
funds awarded, if a , a d Walkllpg Mountains de ce Center's responsibilities as stated above.
SIGNATURE:
2
PRINTED NAME:yl Q� I� • VO P, ►tel
TITLE: 1 G'hUY e)*- Yl G C( lC VZ 'h G�`�i v� C
DATE: CD I
Town of Avon
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Acting Town Manager
DATE: 1/25/2019
Letter of Agreement Page 2