19.02.15 PSA Vail Valley Soccer ClubContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 19.02.15 PSA Vail Valley Soccer Club
Upload Contract* PDF Only
Contract Notification Recipients 1:
Days:
Advance E-mail Notification of 15
Expiration of Contract:
Financial:
Special Terms:
Name: Email Address:
80.38KI3
Recipients Name:* Recipients Email Address:
Elizabeth Wood ewood@avon.org
Contract Budget Amount: Budget Line Item:
Exhibit 1
Certificate needed:*
Council Action Required:*
County Recording Required*
Comments:
Do have any additional Documents you would like to
upload
Phone Number:*
970-748-4087
List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
PDF Only
No
No
No
Vail Valley Soccer Club.pdf
Vendor / Other Party Name-.*
Vail Valley Soccer Club
Contract Start Date: *
1/1/2019
Contract End Date: *
12/31/2019
Department: * Name: *
Email Address:*
06part h6rbernment Elizabeth Wood
ewood@avon.org
responsible
for
the
contract:
Contract Notification Recipients 1:
Days:
Advance E-mail Notification of 15
Expiration of Contract:
Financial:
Special Terms:
Name: Email Address:
80.38KI3
Recipients Name:* Recipients Email Address:
Elizabeth Wood ewood@avon.org
Contract Budget Amount: Budget Line Item:
Exhibit 1
Certificate needed:*
Council Action Required:*
County Recording Required*
Comments:
Do have any additional Documents you would like to
upload
Phone Number:*
970-748-4087
List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
PDF Only
No
No
No
A
Avon
COLORADO
Letter of Agreement
Between
Vail Valley Soccer Club and Town of Avon, Colorado
Ms. Kerri Thelen
Vail Valley Soccer Club
P.O. Box 2728
Edwards, CO 81632
Dear Ms. Thelen:
The Town of Avon is pleased to provide funding to the Vail Valley Soccer Club in fiscal year 2019. The work of the Vail
Valley Soccer Club is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described
in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's in-kind
contribution.
Agency: Vail Valley Soccer Club
Project: Use of Upper and Lower Athletic Fields
In-kind support: The Town of Avon will provide in-kind support in the form of:
• Complimentary use of the Avon upper and lower field space, striping, goals, field cleaning and use of
port -o -potties during the 2019 Vail Cup
• Two (2) seasons of field use at the lower Avon field during fiscal year 2019
• Use of lower Avon field during the weekends of end of august to mid-October and mid-April to end of
May, to host games for traveling teams
• Use of Avon upper and lower fields for their College Identification Camp during the weekend of June 7-
8, 2019 and use of port -o -potties during the event
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Vail Valley Soccer Club and
attached to this Letter. Funding for the program was approved by the Town Council in the 2019 Town of Avon General
Fund Budget on December 11, 2018.
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• By March 1, 2019 notify the Special Events Manager of the dates desired for use of the Avon upper and lower fields:
Louise Duncan, Special Events Manager, (970)748-4065, Iduncan@avon.org.
Letter of Agreement Page 1
Consult with the Acting Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
Provide the Town of Avon with an invoice in the name of the Vail Valley Soccer Club not less than thirty (30) days
prior to the expected date of payment.
Within ten (10) business days of the close of the project, the Vail Valley Soccer Club shall deliver to the Acting Town
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
minimum. The Vail Valley Soccer Club is encouraged to meet with the Acting Town Manager early in the year to
define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing the Vail Valley
Soccer Club's project administration. The Acting Town Manager should be contacted with any questions and to
coordinate the needs of the funded project: Preston Neill, Acting Town Manager, (970) 748-4404, pneill@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate the Vail Valley Soccer Club or any of its employees as
employees of the Town of Avon, and thereby, the Vail Valley Soccer Club, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Kerri Thelen, Vail Valley Soccer Club
I duly represent that I am authorized to represent the Vail Valley Soccer Club in reviewing, agreeing and signing this
Letter. My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the
funds awarded, if any, and the ail Valley Soccer Club's responsibilities as stated above.
SIGNATURE: /)�' /
l r
PRINTED NAME: Rf..r r_► I Ile �Y1
TITLE: GXe ( U r AJC I Jj a r hr-
DATE:
r
DATE: -I /5/G 0/ 11
Town of Avon
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Acting Town Manager
DATE: 1/25/2019
Letter of Agreement Page 2