19.02.04 PSA Eagle River Youth CoalitionContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 10.02.04 PSA Eagle River Youth Coalition
Upload Contract* PDF Only
Vendor / Other Party Name-.*
Contract Start Date:
Contract End Date: *
Department: * Name: *
06pgrfl 6rwernment Elizabeth Wood
responsible
for
the
contract:
Name:
Contract Notification Recipients 1:
Days:
Advance E-mail Notification of 15
Expiration of Contract:
Eagle River Youth Coalition - 2019 Letter of Agreement.pdf 354.71 KB
Eagle River Youth Coalition
1/1/2019
12/31/2019
Email Address:*
ewood@avon.org
Email Address:
Recipients Name:* Recipients Email Address:
Elizabeth Wood ewood@avon.org
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 3,500.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
,4von
COLORADO
Letter of Agreement
Between
Eagle River Youth Coalition and Town of Avon, Colorado
Ms. Michelle Stecher
Eagle River Youth Coalition
P.O. Box 4613
Edwards, CO 81632
Dear Ms. Stecher:
The Town of Avon is pleased to provide funding to the Eagle River Youth Coalition in fiscal year 2019. The work of the
Eagle River Youth Coalition is important to the Avon community and, on behalf of Avon's residents, the Avon Town
Council would like to express its appreciation for your passion and commitment to the program by awarding Town funds
as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Eagle River Youth Coalition
Project: Support for Youth Assessment Activities, Parent and Community Education Efforts, and In -School Substance Use
Prevention Programs
Town of Avon Contribution:
Cash: Three thousand five hundred dollars ($3,500.00)
In-kind: The Town will provide in-kind support in the form of six (6) 5 -punch Avon Recreation punch cards, which
is valued at three hundred twenty four dollars ($324.00). In addition, the Town will provide three (3)
complimentary days of youth summer camp, valued at one hundred five dollars ($105.00).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Eagle River Youth Coalition
and attached 'to this Letter. Funding for the program was approved by the Town Council in the 2019 Town of Avon
General Fund Budget on December 11, 2018.
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
® Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
® Consult with the Acting Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
Page 1
Letter of Agreement
Provide the Town of Avon with an invoice in the name of Eagle River Youth Coalition not less than thirty (30) days
prior to the expected date of payment.
Within ten (10) business days of the close of the project, Eagle River Youth Coalition shall deliver to the Acting Town
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
minimum. Eagle River Youth Coalition is encouraged to meet with the Acting Town Manager early in the year to
define metrics and objectives for the Report.
Town of Avon Responsibilities:
® The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing the Eagle River
Youth Coalition's project administration. The Acting Town Manager should be contacted with any questions and to
coordinate the needs of the funded project: Preston Neill, Acting Town Manager, (970) 748-4404, pneill@avon.org.
® Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate Eagle River Youth Coalition or any of its employees as
employees of the Town of Avon, and thereby, the Eagle River Youth Coalition, its subcontractors or any person directly
or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit
contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Michelle Stecher, Eagle River Youth Coalition
I duly represent that I am authorized to represent Eagle River Youth Coalition in reviewing, agreeing and signing this
Letter. My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the
funds award7d, ifany, and Eagle River Youth Coalition's responsibilities as stated above.
SIGNATURE:
PRINTED NAME . \C\C\ \ - - c
TI
DATE:
Town of Avon
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Acting Town Manager
DATE: 1/25/2018
Letter of Agreement Page 2