19.02.27 PSA Eagle County Historical SocietyContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 19.02.27 PSA Eagle County Historical Society
Upload Contract* PDF Only
Vendor / Other Party Name-.*
Contract Start Date:
Contract End Date: *
Department: * Name: *
06pgrflhFirNernment Elizabeth Wood
responsible
for
the
contract:
Name:
Contract Notification Recipients 1:
Days:
Advance E-mail Notification of 15
Expiration of Contract:
Eagle County Historical Society.pdf 1.88MB
Eagle County Historical Society
1/1/2019
12/31/2019
Email Address:*
ewood@avon.org
Email Address:
Recipients Name:* Recipients Email Address:
Elizabeth Wood ewood@avon.org
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 250.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
COLORADO
Letter of Agreement
Between
Eagle County Historical Society and Town of Avon, Colorado
Ms. Marion Laughlin
Eagle County Historical Society
P.O. Box 192
Eagle, CO 81631
Dear Ms. Laughlin:
The Town of Avon is pleased to provide funding to Eagle County Historical Society (ECHS) in fiscal year 2019. The work of
ECHS is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Eagle County Historical Society
Project: Town of Avon Community Membership in the Eagle County Historical Society - Support for ongoing programs
including guest speakers, the museum operation, interpretation for exhibits, and the "History Take -Out" programs at
local schools
Town of Avon Contribution:
Cash: Two hundred fifty dollars ($250.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by ECHS and attached to this
Letter. Funding for the program was approved by the Town Council in the 2019 Town of Avon General Fund Budget on
December 11, 2018.
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Acting Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of ECHS not less than thirty (30) days prior to the expected
date of payment.
• Within ten (10) business days of the close of the project, ECHS shall deliver to the Acting Town Manager a Post
Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy and needs of the
Letter of Agreement Page 1
community. The Report shall include number of direct persons served and fees for services, at a minimum. ECHS is
encouraged to meet with the Acting Town Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing ECHS's project
administration. The Acting Town Manager should be contacted with any questions and to coordinate the needs of
the funded project: Preston Neill, Acting Town Manager, (970) 748-4404, pneillcoavan_org.
Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate ECHS or any of its employees as employees of the Town of
Avon, and thereby, ECHS, its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Marion Laughlin, Eagle County Historical Society
I duly represent that I am authorized to represent ECHS in reviewing, agreeing and signing this Letter. My signature to
this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds awarded, if any, and
ECHS's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: j%7iq,[ jpil/
TITLE: -0/.!5Zr-- --.0 A!! 51 /-'- V7z= �1��/�.5�/ /,A;'
DATE: 41-Z 7 /4n/9
Town of Avon
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Actine Town Manaeer
DATE: 1/25/2019
Letter of Agreement Page 2