20.01.17 PSA Vail Mountaineer Hockey ClubContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.17 PSA Vail Mountaineer Hockey Club
Upload Contract* PDF Only
TOA VMHC funding agreement 2020.pdf 253.36KB
Vendor / Other Party Name-.* Vail Mountaineer Hockey Club
Department: * Name: * Email Address:*
11fpwtr1nQ*ernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 3,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
Letter of Agreemerrt
Between
Vail Mountaineer hockey Club and Town of Avon, Colorado
Mrs- Trista Sutter
Vail Mountaineer Hockey pub
P.O. Box 2591
Edwards, CO 81632
pear Mrs. Sutter:
The Town of Avon is pleased to provide funding to Vail Mountaineer Hockey Club (VMHC) in fiscal year 2020. The work
of VMHC is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandin&s for the Town of Avon's financial
contribution.
Agency: Vail Mountaineer Hockey Club
Project: Support for Vail Mountaineer Hockey Club Scholarship Program
Town of Avon Contribution_
Cash: Three thousand dollars ($3,000.00)
In-kind_ The Town will provide in-kind support in the form of one 10 -punch card to the Avon Recreation Center,
which is valued at seventy-four dollars ($74.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Applicotion (Funding Apphotion), submitted to the Town of Avon by VMHC and attached to this
Letter. Funding for the program was approved by the Town Council in the 2020 Tann of Avon Genera! Fund Budget on
December 10, 2019.
Agreemem Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January ]„ 2020 through December 31, 2020
Funding Conditions;
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of VM HC not less than thirty (30) days prior to the expected
date of payment.
• Within ten (10) business days of the dose of the project, VMHC shall deliver to the Communications & Marketing
Manager a Post Event/Project Report to assist in measuring the impact of t1w event on the local economy, vibrancy
Letter of Agreement Page I
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
minimum VMHC is encouraged to meet with the Communications & Marketing Manager early in the year to define
metrics and objectives for the Report.
Town of Avon Responsibilities:
0 The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing VMHC's project adm:nistration. the Communications & Marketing Manager should be contacted with
any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing
Manager, (970) 748-4087.Cw000".U„Us,
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice The remaining
ten percent (IMA) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate VMHC or any of its employees ass employees of the Town of
Avon, and thereby, VM HC, its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefdc or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Trista Sutter, Vail Mountaineer Hockey Club
I duly represent that I am authorized to represent VMHC in reviewing, agreeing and signing this Letter. My signature to
this Letter constitutes90,
eptance of theerms of this Letter special conditions for use of the funds awarded, if any, and
VMHC's responsibilitie � s stat9b above
1 \r sof V A
SIGNATURE: Xv v
PRINTED NAME: Jr'-' lI l
TITLE: \w)A42a!.�-
DATE_ � IaLG�-C
Town of Avon
SIGNATURE:
PRINTED NAME: F.rY Mir
TITLE: Town Manaper
DATE: 1/23!7.0:2(3
tether of Agreement Page 2