20.01.06 PSA SOS OutreachContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.06 PSA SOS Outreach
Upload Contract* PDF Only
SOS Outreach - Agreement Letter 2020.pdf
Vendor / Other Party Name-.* SOS Outreach
Department: * Name:* Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
312.99KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 7,500.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* NO
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
C O L O R A D O
Letter of Agreement
Between
SOS Outreach and Town of Avon, Colorado
Ms. Mia D'Angelo
SOS Outreach
P.O. Box 2020
Avon, CO 81620
Dear Ms. D'Angelo:
The Town of Avon is pleased to provide funding to SOS Outreach in fiscal year 2020. The work of SOS Outreach is
important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to express its
appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter of
Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: SOS Outreach
Project: Support for Progressive Outdoor Mentor Programming and program graduation sponsorship
Town of Avon Contribution:
Cash: Seven thousand five hundred dollars ($7,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by SOS Outreach and attached to
this Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon General Fund Budget
on December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of SOS Outreach not less than thirty (30) days prior to the
expected date of payment.
• Within ten (10) business days of the close of the project, SOS Outreach shall deliver to the Communications &
Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local
Letter of Agreement Page 1
economy, vibrancy and needs of the community. The Report shall include number of direct persons served and fees
for services, at a minimum. SOS Outreach is encouraged to meet with the Communications & Marketing Manager
early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing SOS Outreach's project administration. The Communications & Marketing Manager should be contacted
with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications &
Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate SOS Outreach or any of its employees as employees of the
Town of Avon, and thereby, SOS Outreach, its subcontractors or any person directly or indirectly employed by it are not
entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon
employer/employee relationship.
Authorized Signatures:
Seth Ehrlich, SOS Outreach
I duly represent that I am authorized to represent SOS Outreach in reviewing, agreeing and signing this Letter. My
signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if any, and SOS Outreach's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: Seth Ehrlich
TITLE: Executive Director
DATE: _January 6, 2020
Town of Avon
SIGNATURE: fl -Q -AK
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2