20.01.06 PSA Red Ribbon ProjectContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.06 PSA Red Ribbon Project
Upload Contract* PDF Only
Red Ribbon Project - Agreement Letter 2020.docx.pdf 116.52KB
Vendor / Other Party Name-.* Red Ribbon Project
Department: * Name:* Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 1,200.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
V.
1
.4v o n
C 0 L 0 R A D 0
Letter of Agreement
Between
Red Ribbon Project and Town of Avon, Colorado
Ms. Denise Kipp
Red Ribbon Project
P.O. Box 6058
Avon, CO 81620
Dear Ms. Kipp:
The Town of Avon is pleased to provide funding to the Red Ribbon Project in fiscal year 2020. The work of Red Ribbon
Project is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Red Ribbon Project
Project: Support for Youth Skills Building Program
Town of Avon Contribution:
Cash: One thousand two hundred dollars ($1,200.00)
In-kind: The Town will provide in-kind support in the form of one (1) 5 -punch Avon Recreation punch card, which
is valued at fifty-four dollars ($54.00).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Red Ribbon Project and
attached to this Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon General
Fund Budget on December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of the Red Ribbon Project not less than thirty (30) days prior
to the expected date of payment.
• Within ten (10) business days of the close of the project, the Red Ribbon Project shall deliver to the Communications
& Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local
Letter of Agreement Page 1
economy, vibrancy and needs of the community. The Report shall include number of direct persons served and fees
for services, at a minimum. Red Ribbon Project is encouraged to meet with the Communications & Marketing
Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing the Red Ribbon Project's program administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications
& Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate the Red Ribbon Project or any of its employees as
employees of the Town of Avon, and thereby, the Red Ribbon Project, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Denise Kipp, Red Ribbon Project
I duly represent that I am authorized to represent the Red Ribbon Project in reviewing; agreeing and signing this Letter.
My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if any, and Red Ribbon Project's responsibilities as stated above.
SIGNATURE: ,' '���
PRINTED NAME: r f
TITLE: D�� I UY
DATE:1 e Q
Town of Avon
��IAdl'
SIGNATURE:
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2