20.01.03 PSA Mountain YouthContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.03 PSA Mountain Youth
Upload Contract* PDF Only
Mountain Youth - Signed Agreement.pdf
Vendor / Other Party Name-.* Mountain Youth
Department: * Name:* Email Address:*
11fpwtr1nQ*ernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
84.42KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 5,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* NO
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
J �
Avon
C 0 L O R A D 0
Letter of Agreement
Between
Mountain Youth and Town of Avon, Colorado
Ms. Michelle Stecher
Mountain Youth
P.O. Box 4613
Edwards, CO 81632
Dear Ms. Stecher:
The Town of Avon is pleased to provide funding to Mountain Youth in fiscal year 2020. The work of Mountain Youth is
important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to express its
appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter of
Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Mountain Youth
Project: Support for Substance Use Prevention Programs and support of Namastay Sober program
Town of Avon Contribution:
Cash: Five thousand dollars ($5,000.00)
In-kind: The Town will provide in-kind support in the form of three (3) 5 -punch Avon Recreation punch cards,
valued at one hundred sixty-two dollars ($162.00). In addition, the Town will provide three (3) 6 -month recreation
center memberships, valued at seven hundred seventeen dollars ($717.00). The total in-kind request is valued at eight
hundred seventy-nine dollars ($879.00).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Mountain Youth and attached
to this Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon General Fund
Budget on December 10, 2019.
Agreement Term: January 1, 2020through December3l, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
Letter of Agreement Page 1
• Provide the Town of Avon with an invoice in the name of Mountain Youth not less than thirty (30) days prior to the
expected date of payment.
• Within ten (10) business days of the close of the project, Mountain Youth shall deliver to the Communications &
Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local
economy, vibrancy and needs of the community. The Report shall include number of direct persons served and fees
for services, at a minimum. Mountain Youth is encouraged to meet with the Communications & Marketing Manager
early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing the Mountain Youth's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications
& Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate Mountain Youth or any of its employees as employees of
the Town of Avon, and thereby, Mountain Youth, its subcontractors or any person directly or indirectly employed by it
are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon
employer/employee relationship.
Authorized Signatures:
Michelle Stecher, Mountain Youth
I duly represent that I am authorized to represent Mountain Youth in reviewing, agreeing and signing this Letter. My
signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if an , d Mountain Youth's responsibilities as stated above.
SIGNATURE:
PRINTED NAME:
TITLE: F)C P (_W\M e✓
DATE
Town of Avon
SIGNATURE: fq
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2