20.02.04 PSA Friends of Mountain RescueContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.02.04 PSA Friends of Mountain Rescue
Upload Contract* PDF Only
Friends of Mountain Rescue - Signed Agreement.pdf 181.14KB
Vendor / Other Party Name-.* Friends of Mountain Rescue
Department: * Name:* Email Address:*
11fpwtr1nQ*ernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 5,200.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* NO
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
C O L O R A D O
Letter of Agreement
Between
Friends of Mountain Rescue and Town of Avon, Colorado
Ms. Jennifer Holzworth
Friends of Mountain Rescue
P.O. Box 1094
Edwards, CO 81632
Dear Ms. Holzworth,
The Town of Avon is pleased to provide funding to Friends of Mountain Rescue in fiscal year 2020. The work of Friends
of Mountain Rescue is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council
would like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Friends of Mountain Rescue
Project: Support for Professional Wilderness First Responder Training
Town of Avon Contribution:
Cash: Five thousand two hundred dollars ($5,200.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Friends of Mountain Rescue
and attached to this Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon
General Fund Budget on December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated
with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of Friends of Mountain Rescue not less than thirty (30) days
prior to the expected date of payment.
• Within ten (10) business days of the close of the project, Friends of Mountain Rescue shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event
Letter of Agreement Page 1
on the local economy, vibrancy and needs of the community. The Report shall include number of direct persons
served and fees for services, at a minimum. Friends of Mountain Rescue is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing Friends of Mountain Rescue's project administration. The Communications & Marketing Manager should
be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate Friends of Mountain Rescue or any of its employees as
employees of the Town of Avon, and thereby, Friends of Mountain Rescue, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Jennifer Holzworth, Friends of Mountain Rescue
I duly represent that I am authorized to represent Friends of Mountain Rescue in reviewing, agreeing and signing this
Letter. My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the
funds awarded, if any, and Friends of Mountain escue's responsibilities as stated above.
SIGNATURE:
PRINTED NAME:
TITLE: Board Director in Charge of Fundraising
DATE: 2/4/2020
Town of Avon
SIGNATURE._
f1k, lAd'
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Jennifer Holzworth
Letter of Agreement Page 2