20.01.17 PSA Education Foundation of Eagle CountyContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.17 PSA Education Foundation of Eagle County
Upload Contract* PDF Only
EFEC Grant Agreement Letter 2020_Signed.pdf 341.02KB
Vendor / Other Party Name-.* Education Foundation of Eagle County
Department: * Name: * Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 12,500.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
n
Avon
COLORADO
Letter of Agreement
Between
Education Foundation of Eagle County and Town of Avon, Colorado
Ms. Amy Lewis
Education Foundation of Eagle County
P.O. Box 8012
Avon, CO 81620
Dear Ms. Lewis:
The Town of Avon is pleased to provide funding to the Education Foundation of Eagle County (EFEC) in fiscal year 2020.
The work of EFEC is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described
in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Education Foundation of Eagle County
Project: Arts & Music Classroom Grants, Sponsorship of Wild West Days Event and Support for Distinguished Teacher
Awards Continuing Education Financial Assistance Program
Cash: Twelve thousand five hundred dollars ($12,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by EFEC and attached to this
Letter. The funding is provided to help with either or both of the stated requests detailed in the Funding Application.
Funding for the program was approved by the Town Council in the 2020 Town of Avon General Fund Budget on
December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated
with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of EFEC not less than thirty (30) days prior to the expected
date of payment.
• Within ten (10) business days of the close of the project, EFEC shall deliver to the Communications & Marketing
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
Letter of Agreement Page 1
minimum. EFEC is encouraged to meet with the Communications & Marketing Manager early in the year to define
metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing EFEC project administration. The Communications & Marketing Manager should be contacted with any
questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing
Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate EFEC or any of its employees as employees of the Town of
Avon, and thereby, EFEC, its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Amy Lewis, Education Foundation of Eagle County
I duly represent that I am authorized to represent EFEC in reviewing, agreeing and signing this Letter. My signature to
this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds awarded, if any, and
EFEC's responsibilities as stated above.
SIGNATURE: A44^1V �,
PRINTED NAME: Amy Lewis
TITLE: Executive Director
DATE: 1/17/20
Town of Avon
SIGNATURE.
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2