20.01.23 PSA Buddy Werner LeagueContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.23 PSA Buddy Werner League
Upload Contract* PDF Only
Buddy Werner League - Agreement Letter 2020.pdf 321.91 KB
Vendor / Other Party Name-.* Buddy Werner League
Department: * Name:* Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 1,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
C O L O R A D O
Letter of Agreement
Between
Buddy Werner League — Vail/Beaver Creek and Town of Avon, Colorado
Ms. Dana Maurer
Buddy Werner League — Vail/Beaver Creek
P.O. Box 2248
Edwards, CO 81632
Dear Ms. Maurer:
The Town of Avon is pleased to provide funding to the Buddy Werner League — Vail/Beaver Creek (Buddy Werner
League) in fiscal year 2020. The work of the Buddy Werner League is important to the Avon community and, on behalf
of Avon's residents, the Avon Town Council would like to express its appreciation for your passion and commitment to
the program by awarding Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Buddy Werner League — Vail/Beaver Creek
Project: Coaches Certification/Education
Town of Avon Contribution:
Cash: One thousand dollars ($1,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Buddy Werner League and
attached to this Letter. The funding is provided to help with the "Coaches Certification/Education" line item. Funding for
the program was approved by the Town Council in the 2020 Town of Avon General Fund Budget on December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated
with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of the Buddy Werner League not less than thirty (30) days
prior to the expected date of payment.
• Within ten (10) business days of the close of the project, the Buddy Werner League shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event
Letter of Agreement Page 1
on the local economy, vibrancy and needs of the community. The Report shall include number of direct persons
served and fees for services, at a minimum. Buddy Werner League is encouraged to meet with the Communications
& Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing the Buddy Werner League's project administration. The Communications & Marketing Manager should
be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.or .
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate the Buddy Werner League or any of its employees as
employees of the Town of Avon, and thereby, the Buddy Werner League, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Dana Maurer, Buddy Werner League
I duly represent that I am authorized to represent the Buddy Werner League in reviewing, agreeing and signing this
Letter. My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the
funds awarded, if any, and Buddy Werner League's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: Dana L. Maurer
TITLE: Program Director
DATE: 1/23/2020
Town of Avon
SIGNATURE:
— e� :7 lAie'
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2