21.02.24 PSA Vail Valley Charitable FundContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 21.02.24 PSA Vail Valley Charitable Fund
Upload Contract* PDF Only
VVCF 2.24.21.pdf
Vendor / Other Party Name-.* Vail Valley Charitable Fund
Department: * Name: * Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2021
Contract End Date: * 12/31/2021
349.18KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 5,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
A
Avon
COLORADO
Letter of Agreement
Between
Vail Valley Charitable Fund and Town of Avon, Colorado
Ms. Terri Hanley Reichert
Vail Valley Charitable Fund
P.O. Box z�K 93 07 'W 2307
Edwards, CO 81632
Dear Ms. Hanley Reichert:
The Town of Avon is pleased to provide funding to the Vail Valley Charitable Fund in fiscal year 2021. The work of the Vail
Valley Charitable Fund is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council
would like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Vail Valley Charitable Fund
Project: Direct Aid
Town of Avon Contribution:
Cash: Five thousand dollars ($5,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by the Vail Valley Charitable Fund. Funding for
the program was approved by the Town Council in the 2021 Town of Avon General Fund Budget on December 8, 2020.
Agreement Term: January 1, 2021 through December 31, 2021
Schedule for Use of Funds: January 1, 2021 through December 31, 2021
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, the Vail Valley Charitable Fund shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on
the local economy, vibrancy and needs of the community. The Report shall include number of direct persons served
Letter of Agreement Page 1
and fees for services, at a minimum.The Vail Valley Charitable Fund is encouraged to meet with the Communications
& Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
the Vail Valley Charitable Fund's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project:Elizabeth Wood,Communications&
Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent(90%)of the grant funds will be paid within thirty(30)days after receipt of invoice. The remaining ten
percent(10%)will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,unless agreed to
otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate the Vail Valley Charitable Fund or any of its employees
as employees of the Town of Avon,and thereby, the Vail Valley Charitable Fund, its subcontractors or any person directly
or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Brooke Skjonsby,Vail Valley Charitable Fund
I duly represent that I am authorized to represent the Vail Valley Charitable Fund in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement,special conditions for
use of the funds awarde., if a nd the V it Valley Charitable Fund as stated above.
SIGNATURE: WI,
PRINTED NAME: f✓rd Sk; n
TITLE: � C k7n V C D (k:Je C r/ V U CF
DATE: l - I
Town of Avon(-" "/fj�'
SIGNATURE: " �6.d
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 2/24/21 —
Letter of Agreement Page 2