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Letter ofAgreement
Between
Loaves and Fishes Cafe and Town mf Avon, Colorado
Mr. Kent Petrie
Loaves and Fishes Cafe c/o
Eagle River Presbyterian Church
4SS Nottingham Ranch Road
Avon, [O8162O
Dear Mr. Petrie:
The Town of Avon is pleased to provide funding to Loaves and Fishes Cafe in fiscal year 20I2. The work of Loaves and
Fishes Cafe is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter ofAgreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Loaves and Fishes Cafe
Project: Weekly Free Community Dinner
Town of Avon Contribution:
Cash:Three thousand dollars ($3,0OUD0)
Use ofFunds: The use of the Town of Avon funds,and any in-kind services, are described in the Town of Avon Community
Grant Funding Application (Funding Application), submitted to the Town of Avon by Loaves and Fishes Cafe. Funding for
the program was approved by the Town Council in the 2022 Town of Avon General Fund Budget on December 7, 2021.
Agreement Term: January 1, Z0ZI through December 31,2O2Z
Schedule for Use gfFunds: January 1, 2022through December31, 2022
Funding Conditions:
* Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
* Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
* Within ten (10) business days of the close of the project, Loaves and Fishes Cafe shall deliver to the Communications
&Marketing Manager a Post Event/Project Reportto assist in measuring the impact of the event on the local economy,
vibrancy and needs of the community.The Report shall include number of direct persons served and fees for services,
Letter of Agreement Page
at a minimum. Loaves and Fishes Cafe is encouraged to meet with the Communications & Marketing Manager early
in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
Loaves and Fishes Cafe's project administration.The Communications&Marketing Manager should be contacted with
any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing
Manager, (970) 748-4087,ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty(30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications&Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Loaves and Fishes Cafe or any of its employees as
employees of the Town of Avon,and thereby, Loaves and Fishes Cafe,its subcontractors or any person directly or indirectly
employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town
of Avon employer/employee relationship.
Authorized Signatures:
Kent Petrie, Loaves and Fishes Cafe(Eagle River Presbyterian Church)
I duly represent that I am authorized to represent Loaves and Fishes Cafe in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions
for use of the funds award d any,a d Fishes Cafe's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: ` it r E,nu. -
TITLE: a Eft.,c-rof,, millE-s Cj, f-Vt-}as CA-ft
DATE: 2, 2.1
f vJ 7-Z
Town of Avon '''' ll
SIGNATURE:_ wBB�
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 2/22/2022
Letter of Agreement Page 2