TC Packet 10-11-2022_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, October 11, 2022
MEETING BEGINS AT 5:10 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (See Agenda on page 3)
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:10 PM
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:10 PM
1. CALL TO ORDER AND ROLL CALL 5:10
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request
one (1) additional minute subject to Council approval.
5. BUSINESS ITEMS
5.1. Resolution 22-21 Supporting the Eagle Valley Transportation Authority (Town Manager Eric
Heil) (15 Minutes) 5:15
5.2. Work Session: Broadband, Internet and Telecommunications (Town Manager Eric Heil and IT
Manager Robert McKenner) (45 Minutes) 5:30
5.3. PUBLIC HEARING: Second Reading of Ordinance 22-14 Authorizing the Purchase of
Sherwood Meadows Unit 1B (Town Manager Eric Heil) (10 Minutes) 6:15
5.4. PUBLIC HEARING: Resolution 22-22: Opt Out of FAMLI (Chief Human Resources Officer
Lance Richards) (15 Minutes) 6:25
5.5. Work Session: Level of Service for Operations (Operations Manager Gary Padilla & Deputy
Operations Manager Drew Isaacson) (45 Minutes) 6:40
5.6. Discussion about the Purchase of Art (Town Manager Eric Heil) (20 Minutes) 7:25
5.7. Discussion about Hosting of the Triple Bypass event (Town Manager Eric Heil) (20 Minutes)
7:45
6. MINUTES
6.1. Approval of September 27, 2022 Regular Council Meeting Minutes (Deputy Town Clerk Brenda
Torres) (5 Minutes) 8:05
7. WRITTEN REPORTS
7.1. 2023 Community Grants Program (Marketing & Communications Manager Elizabeth Wood)
7.2. Third Quarter Department Goals update (Town Manager Eric Heil)
7.3. Health and Recreation Committee Meeting Minutes September 13, 2022 (Recreation Director
Michael Labagh)
7.4. Culture, Arts & Special Events Committee Meeting Minutes September 15, 2022 (Special Events
Coordinator Chelsea Van Winkle)
7.5. Pools Special Initiative Grant Funding (Recreation Director Michael Labagh)
7.6. October 4, 2022 Planning and Zoning Commission Meeting Abstract (Planner 1+ Max Morgan)
** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 8:10
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
9. ADJOURN 8:25
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
AVON LIQUOR LICENSING AUTHORITY MEETING AGENDA
TUESDAY, OCTOBER 11, 2022
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA [AN INITIAL
THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK . SPEAKER MAY REQUEST MORE TIME AT
THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL .]
5. PUBLIC HEARING FOR A SPECIAL EVENTS LIQUOR PERMIT 5:00
5.1. APPLICANT NAME: WALKING MOUNTAINS SCIENCE CENTER
EVENT: FRIGHT AT THE MUSEUM
DATE AND TIME: 6:00 P.M. – 9:00 P.M. ON OCTOBER 27, 2022
LOCATION: 318 WALKING MOUNTAINS LANE
TYPE: SPECIAL EVENT PERMIT
MANAGER: HANNAH IRWIN
6. APPROVAL OF THE MINUTES FROM JUNE 14, 2022 LIQUOR LICENSING AUTHORITY MEETING (5 Minutes) 5:05
7. WRITTEN REPORT
7.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (LIQUOR LICENSING AUTHORITY SECRETARY BRENDA TORRES)
8. ADJOURNMENT 5:05
970-748-4001 btorres@avon.org
TO:
FROM:
RE:
DATE:
Avon Liquor Licensing Authority
Brenda Torres, Liquor Licensing Authority Secretary
PUBLIC HEARING for Special Event Permit Application -
Fright at the Museum
October 5, 2022
SUMMARY: The Walking Mountains Science Center, as the Applicant, is applying for malt, vinous,
spirituous liquor permit to serve/sell beverages at the Fright at the Museum special event on October 27,
2022.
The Applicant has submitted materials required by the State of Colorado Liquor Enforcement Division and
all materials are in order. Documents are on file in the Town Clerk’s office.
The 318 Walking Mountains Lane premise has been posted with notice of the public hearing for this
application. The event manager will be present to answer question about the application. The Applicant has
adequate proof of commercial liability insurance that meets Town requirements and has obtained any other
permit needed for this event. Background checks show no previous failure by the Applicant to comply with
Special Event Permit laws and fewer than 15 special event permits issued to the Applicant this calendar
year.
BACKGROUND: Special events permits are issued by the Local Licensing Authority to allow particular
types of organizations, municipalities, and political candidates to sell, serve or distribute alcohol beverages
in connection with public events. Avon has adopted the lo cal option whereby applications are made directly
to the Avon Local Licensing Authority. Special event permits may only be issued for prescribed hours on a
single day. An entity may receive a maximum of 15 special event permits per calendar year. There is no
required finding for the issuance of a special event permit. Section 44-5-106, C.R.S., states the grounds for
denial of a special event permit application as follows:
“The state or local authority may deny the issuance of a special event permit upon th e grounds that the
issuance would be injurious to the public welfare because of the nature of the special event, its location
within the community, or the failure of the applicant in a past special event to conduct the event in
compliance with applicable laws.”
ACTION BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY: The Town Council, acting as the
Local Liquor Licensing Authority, will consider a Special Events Permit Application for the upcoming Fright
at the Museum special event. A public hearing is required before final action is taken. Please note that the
Walking Mountains Science Center is acting as the Applicant for this permit.
Applicant Name: Walking Mountains Science Center
Event Name: Fright at the Museum
Event Date: October 27, 2022
6:00 p.m. – 9:00 p.m.
Location: 318 Walking Mountains Lane
Event Manager: Hannah Irwin
Permit Type: Special Events Permit -Malt, Vinous & Spirituous Liquor
Page 2 of 2
PROPOSED MOTION: “I move to approve (or deny based upon statutory grounds for denial) the Special
Events Permit application for the Fright at the Museum special event on October 27, 2022 from 6:00 p.m. to
9:00 p.m.”
Thank you, Brenda
SPECIAL EVENTS PERMIT APPLICATION ATTACHMENTS:
The Applicant for the special event permit has submitted the following materials:
✓ Attachment A: Application for a Special Event Permit (State form DR 8439)
✓ Attachment B: Alcohol Management Plan
✓ Attachment C: Diagram where liquor will be served
Attachment A
Attachment B
Attachment C
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY, JUNE 14 2022
SETUP AS A HYBRID MEETING (BOTH IN PERSON & VIA ZOOM)
1.CALL TO ORDER AND ROLL CALL
The meeting was hosted in person, as well as in a virtual format, via Zoom.us. Chairwoman Smith Hymes called
the meeting to order at 5:00 p.m. A roll call was taken and Board members present were Amy Phillips, Lindsay
Hardy, Chico Thuon, RJ Andrade, and Tamra Underwood. Board member Scott Prince was absent. Also present
were Judge Buck Allen, Chief of Police Greg Daly, Town Attorney Karl Hanlon, Town Manager Eric Heil, General
Government Manager Ineke de Jong, Town Special Counsel Elizabeth Pierce-Durance, and former General
Government Intern Emily Myler (in the absence of Secretary Brenda Torres).
2.APPROVAL OF AGENDA
Video Start Time: 00:00:29
Board member Underwood moved to approve the Liquor Licensing Authority agenda as presented. Board
member Hardy seconded the motion and the motion passed with a vote of 6 to 0. Board member Prince was
absent.
3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:00:51
No conflicts of interest were disclosed.
4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Video Start Time: 00:01:15
Chairwoman Smith Hymes asked for public comments by anyone present in person or virtually. No public
comments were made.
5.PUBLIC HEARING FOR A SPECIAL EVENTS LIQUOR PERMIT
Video Start Time: 00:01:45
5.1. APPLICANT NAME: WALKING MOUNTAINS SCIENCE CENTER
EVENT: A TASTE OF NATURE
DATE AND TIME: 5:00 P.M. – 10:30 P.M. ON JULY 7, 2022
LOCATION: 318 WALKING MOUNTAINS LANE
TYPE: SPECIAL EVENT PERMIT
MANAGER: JAMES KENLY
Town Special Counsel Elizabeth Pierce-Durance presented this item. Applicant James Kenly was present in
person, talked about this event, and answered questions from Board members. He said this is a big fundraising
for Walking Mountains Science Center. Board member Underwood asked him about the perimeters and how
it will be controlled, and how patrons attending this event will be screened to make sure they receive a
bracelet only if they are 21+. He explained the alcohol management plan and mentioned that patrons will get
registered in person, and all are substantially over 21, and if anyone is in question, they will then ask for an
ID.
Board member Underwood moved to approve the Special Events Permit application for the A Taste of Nature
special event on July 7, 2022 from 5:00 p.m. to 10:30 p.m. Board member Thuon seconded the motion and
the motion passed with a vote of 6 to 0. Board member Prince was absent.
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY, JUNE 14 2022
SETUP AS A HYBRID MEETING (BOTH IN PERSON & VIA ZOOM)
6. PUBLIC HEARING FOR RENEWAL
Video Start Time: 00:06:05
6.1. APPLICANT: BENCHMARK LIQUORS INC D/B/A BEAVER LIQUORS
LOCATION: 110 EAST BEAVER CREEK BLVD
TYPE: LIQUOR STORE (CITY)
MANAGER: DAVID COURTNEY
Town Special Counsel Elizabeth Pierce-Durance presented this item and explained this application is presented
tonight because there is a cigarette and alcohol sale to a minor violation in the past year. Applicant was not
present, but she mentioned she had spoken with the manager David Courtney, and he said the employee has
been terminated, reiterated staff training, and agreed to pay a fine to the Department of Revenue. She
expressed this violation has been resolved.
Board member Underwood asked why the Department of Revenue had to deal with this violation and not the
Town having a show-cause hearing first. Town Attorney Karl Hanlon explained that because they are the ones
running the sting operations.
Board member Prince joined the meeting in person at 5:11 p.m.
Board member Underwood moved to approve the Liquor License Renewal Application for Benchmark Liquors
INC d/b/a Beaver Liquors. Vice Chairwoman Phillips seconded the motion and the motion passed with a vote
of 6 to 0. Board member Prince abstained from the vote.
7. APPROVAL OF THE MINUTES FROM MAY 10, 2022 MEETING
Video Start Time: 00:11:46
Board member Underwood and Board member Hardy made some corrections, including to change the name
of the applicant to the applicant’s representative on item 5.1.
Board member Underwood moved to approve the liquor license meeting minutes for Tuesday, May 10, 2022
as amended. Vice Chairwoman Phillips seconded the motion and the motion passed with a vote of 5 to 0.
Board member Andrade and Board member Prince abstained from the vote.
8. WRITTEN REPORT
8.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (LIQUOR LICENSING AUTHORITY SECRETARY BRENDA TORRES)
9. ADJOURNMENT
The Avon Liquor Authority meeting adjourned at 5:16 p.m.
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY, JUNE 14 2022
SETUP AS A HYBRID MEETING (BOTH IN PERSON & VIA ZOOM)
These minutes are only a summary of the proceedings of the Local Liquor Licensing Authority meeting. They are
not intended to be comprehensive or to include each statement, person speaking or to portray with complete
accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town
Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
____________________________________
Brenda Torres, Secretary
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
(970) 748-4001 btorres@avon.org
AVON LIQUOR LICENSING AUTHORITY
WRITTEN REPORT
To: Avon Liquor Licensing Authority
From: Brenda Torres, Liquor Licensing Authority Secretary
Date: October 5, 2022
Topic: REPORT ON RECENT LIQUOR LICENSE ADMINISTRATIVE APPROVALS
SUMMARY: The Town’s local liquor licensing regulations allow for administrative review and approval of
routine liquor license applications, including: (1) Renewals, (2) Modification of Ownership, (3) Modification of
Managers, and (4) Special Event Permits for events already approved by the Town Council. Requirements for
administrative approval include that the application is complete, there is no new criminal activity on the
background and there are no liquor code violations during the last year. Renewals require notice to be posted
for seven days and Special Event Permits for ten days and require the Town Clerk to accept comments and/or
requests for a public hearing before the Avon Town Council. In all cases, the Town Clerk has the discretion to
refer the application to the Avon Town Council.
The Town Clerk is required to report administrative approvals, which is the reason for this written report. Dating
back to June 14, 2022, the Town has received 10 Renewal, 1 Registration of New Manager, 1 Transfer of
Ownership, and 3 Special Event Permit Applications that have met all the requirements for administrative
review and approval and were ultimately approved by the Town Clerk. No comments, complaints, or request
for hearings were received. They are as follows:
Renewals:
Applicant: Y & Z, LLC d/b/a Nozawa Sushi & Kitchen
Location: 240 Chapel Place #B-115
Type: Hotel & Restaurant (city)
Manager: Yong Hu Yuan
Applicant: Mezzo, LLC d/b/a Fattoria
Location: 48 E Beaver Creek Blvd. units 105-106-107 and 108
Type: Hotel and Restaurant (City
Manager: Stephen Shelman
Applicant: Dillon Companies, LLC d/b/a City Market #26
Location: 0072 Beaver Creek Place
Type: Fermented Malt
Manager: Pavel Pavlov
Applicant: Suncor Energy Sales INC d/b/a Shell
Location: 0047 Nottingham Road
Type: Fermented Malt
Manager: Anakut Loya
(970) 748-4001 btorres@avon.org
Applicant: Look Ma Enterprises LLC d/b/a Loaded Joe’s
Location: 82 E Beaver Creek Blvd Suite 104 & 109
Type: Hotel & Restaurant
Manager: Brandt Olsen
Applicant: Vail Valley Mexican Foods, LLC d/b/a Agave
Location: 1060 E Beaver Creek
Type: Hotel & Restaurant (City)
Manager: Richard Wheelock Jr
Applicant: Krusen INC d/b/a Avon Liquors
Location: 100 W Beaver Creek Blvd
Type: Liquor Store (city)
Manager: Brian Kruse
Applicant: R&E Enterprise LLC d/b/a Gondola Pizza
Location: 240 Chapel Place #113
Type: Hotel & Restaurant (City)
Manager: Claudiu Popa
Applicant: Sabor Mazatlan Inc. d/b/a Sabor Mazatlan
Location: 150 East Beaver Creek Boulevard #A-101
Type: Hotel & Restaurant (City)
Manager: Alberto Contreras
Applicant: Pazzo’s West INC d/b/a Pazzo’s Pizzeria
Location: 82 E Beaver Creek Blvd.
Type: Hotel & Restaurant (City)
Manager: Mark Andrew Colwell
Renewal and Registration of New Manager:
Applicant: Yerf LLC d/b/a Ticino Italian Restaurant
Location: 100 W Beaver Creek Blvd. Unit 127
Type: Hotel and Restaurant (City)
New Manager: Sasha Frey
Report or Changes (Transfer of Ownership):
Applicant: Noduff Resort Pubs, LLC LLC d/b/a Ein Prosit Fine Beers and Sausages
Location: 82 E Beaver Creek Place Suite M107
Type: Hotel & Restaurant (city)
Manager: Kerri Thelen
(970) 748-4001 btorres@avon.org
Special Event Permit:
Applicant: The Cycle Effect
Event: XTERRA USA Championship
Dates: July 16, 2022 4:00 p.m - 9:30 p.m.
Location: 1 Lake Street/Nottingham Park Pavilion
Manager of Event: Lauren Ciarallo
Applicant: Vail Valley Charitable Fund
Event: Vail Valley Brew-Au
Dates: August 13, 2022 4:00 p.m. - 8:00 p.m.
Location: 1 Lake Street/Nottingham Park Pavilion
Manager of Event: Brook Skjonsby
Applicant: Can Do MS
Event: Man of the Cliff
Dates: October 15, 2022 9:00 a.m. - 6:00 p.m.
October 16, 2022 12:00 p.m. - 5:00 p.m.
Location: 1 Lake Street/Nottingham Park Pavilion
Manager of Event: Lisa Mattis
970.748.4021 pmckenny@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Patty McKenny, Deputy Town Manager
RE: Resolution No. 22-21 Supporting Town of Avon Ballot Issue
2G - Formation of Eagle Valley Transportation Authority
DATE: October 6, 2022
SUMMARY: This report presents to Council Resolution No. 22-21 Supporting Town of Avon Ballot Issue
2G - Formation of Eagle Valley Transportation Authority. The Town of Avon has been a consistent
supporter of regional transit, including the development of the Avon Regional Transit Facility, the Avon
Station regional bus station area, and operation of the Avon-Beaver Creek Skier Shuttle, and was an active
participant in the Regional Transportation Authority Formation Committee and other planning efforts to form
a regional transportation authority since January of 2019.
BACKGROUND: Town of Avon Ballot Issue 2G proposes the formation and funding of the Eagle Valley
Transportation Authority (“EVTA”) and is presented to Eagle County voters on the November ballot. The
question has been referred to the voters as an outcome of a regional collaborative effort begun by
businesses and government leaders hoping to improve and enhance transportation services for workforce,
residents, and guest users of transit in Eagle County. The formation committee was comprised of elected
officials representing seven communities, Eagle County, Avon, Eagle, Gypsum, Minturn, Red Cliff, Vail,
Beaver Creek Metropolitan District and began discussion in early 2020. The technical committee, also
comprised of businesses and governmental staff advised the formation committee about several business
matters, including the service improvements needed, legal ramifications, fiscal needs and impacts, and
transportation trends. The Town of Avon approved the Eagle Valley Regional Transit Authority
Intergovernmental Agreement and Memo of Understanding earlier this year that established the Town’s
commitment to working collaboratively with other regional agencies to form the EVTA. If passed, there are
other benefits and positive impacts that these improvements will have in the community, livability, economic
and climate related. For more detail information about the planning process and other business points of
the formation and funding of the EVTA, access the website: Eagle Valley RTA (eaglecountyrta.org).
EVTA SERVICE AREA: The proposed service area is depicted on the map below:
BALLOT: Ballot Issue 2G includes a list of enhanced regional transportation services in accordance with
the Eagle Valley Transportation Authority Intergovernmental Agreement, including, but not limited to:
970.748.4021 pmckenny@avon.org
Expanding transit service, express routes, and transportation options across the Eagle Valley;
Enhancing connections between Gypsum and Eagle and other communities;
Enhancing air service and improving access at Eagle County Airport;
Establishing a fare-free transit zone from Edwards to vail, including Avon, Beaver Creek, Minturn, and
Eagle-Vail;
Reducing environmental impacts from transportation
Ballot Issue 2G can be found at: 2022GEN COMPOSITE BALLOT.pdf - Google Drive
FAIR CAMPAIGN PRACTICES ACT: The Colorado Fair Campaign Practices Act (“FCPA”) authorizes
local governments to adopt a resolution in support or opposing a ballot measure and permits the posting of
such resolution in the same manner as posting of resolutions generally. The FCPA also authorizes the
creation of a factual information brochure that includes pro/con statements on the ballot measure. Staff is
working with the other parties to develop a factual information brochure.
PROPOSED MOTION: “I move to approve Resolution No. 22-21 Supporting Town of Avon Ballot Issue 2G
- Formation of the Eagle Valley Transportation Authority.”
Thank you, Patty
ATTACHMENT A: Resolution 22-21
Resolution No. 22-21
October 11, 2022
Page 1 of 1
RESOLUTION 22-21
SUPPORTING TOWN OF AVON BALLOT ISSUE 2G –
FORMATION OF EAGLE VALLEY TRANSPORTATION AUTHORITY
WHEREAS, Eagle County and the towns of Avon, Eagle, Gypsum, Minturn, Red Cliff, and
Vail, and Beaver Creek Metro District (collectively referred to as the “Parties”) recognize the
need and demand for improved transportation service in the Eagle Valley to serve residents,
local businesses and visitors;
WHEREAS, the Parties, along with local employers, nonprofits, and community partners,
have conducted numerous meetings to formulate a proposal to improve regional transportation
through the creation of an Eagle Valley Transportation Authority (“EVTA”) which involves
voter approval in each of the respective jurisdictions of the Parties; and
WHEREAS, the Town of Avon Ballot Issue 2G asks voters to approve the formation of the
Eagle Valley Transportation Authority and approve a 0.5% sales tax dedicated to the EVTA to
enhance, expand and improve regional transportation in accordance with the EVTA
Intergovernmental Agreement, including but not limited to (1) expanding transit service
express routes, and transportation options across the Eagle Valley, (2) enhancing connections
between Gypsum and Eagle and other communities, (3) enhancing air service and improving
access at Eagle County Airport, (4) providing a fare-free transit zone from Edwards to Vail,
including Avon, Beaver Creek, Minturn and Eagle-Vail, and (5) reducing environmental
impacts from transportation; and
WHEREAS, the Colorado Fair Campaign Practices Act expressly authorizes local
governments to pass a resolution taking a position of advocacy and reporting the passage of,
and distributing, the resolution through established and customary means by C.R.S. §1-45-
117(1)(b)(III).
NOW, THEREFORE, BE IT RESOLVED, the Avon Town Council hereby supports and
endorses Town of Avon Ballot Issue 2G for the formation of the Eagle Valley Transportation
Authority in the upcoming November 8, 2022 General Election, as a measure that will improve
and enhance regional transportation services offered to the workforce, residents and guests and
which will also promote increased livability, sustainability and economic vitality for Avon and
the Eagle County region.
ADOPTED OCTOBER 11, 2022 BY THE AVON TOWN COUNCIL
By: Attest: ___________________________
Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk
ATTACHMENT A: Res 22-21
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Robert McKenner, IT Manager and Eric Heil, Town Manager
RE: Work Session: Broadband Infrastructure
DATE: October 6, 2022
SUMMARY: This report follows up on the September 13, 2022, Council discussion on Broadband. Several
Council members stated they wanted to invite current and potential Internet Service Providers to provide
information. Representatives from Comcast, Pathfinder and Northwest Colorado Council of Governments
have indicated interest in attending this work session.
BROADBAND IMPLEMENTATION STRATEGY: Staff provided a presentation to Council on September
13, 2022 which outlined a strategy for implementing improved broadband service in Avon, including joining
Project THOR, a middle-mile network establishing carrier-class connectivity between 14 communities (and
growing) across Northwest Colorado.
The aim of Avon joining project THOR would be to increase the availability of internet services bandwidth in
Avon and Eagle County. Project THOR network is very robust and reliable. Built with redundant paths to
reduce service outages. Project THOR will increase the bandwidth service (transport) while reducing the
resell cost to ISP, which will reduce consumer cost for service. The private public relationships can be built
to help lower the cost for basic internet services for low-income households in Avon. Having the internet
bandwidth and the infrastructure to support the bandwidth will make current business more competitive and
attract businesses that benefit from and rely upon better internet service. Insuring that Avon does not
behind our peer communities with broadband infrastructure.
Provide affordable, reliable, and high-speed internet that is comparable with our peer communities
Increase competition among internet provides to achieve lower costs and better service for all Avon
consumers
Improve internet service for Town Facilities
Improved Internet for Public/Guest Wi-Fi at Town Hall and Recreation Center
Achieve availability of gig service at low/competitive cost for customers
Promote low (very low) cost for basic internet for low-income households
Modernize broadband infrastructure to serve and attract businesses that benefit from and rely upon
better internet
Avoid falling too far behind our peer communities with broadband infrastructure
FINANCIAL CONSIDERATIONS: If the Town joins Project THOR the first-year cost is between $205k and
$240k. These costs are broken down by hardware, fiber installation, and committed service cost. The
initial hardware cost is $35,000, cost to connect fiber from CDOT to the Public Safety Facility is $85k to
120k, and the annual subscription to Project THOR is $85,000 for 10Gig committed service a year. There
has been some discussion by NWCOG of offering lower bandwidth committed cost.
Initial Capital Improvements Year 1 (CIP fund) $120k to $155k
Project THOR subscription (annual – from general fund) $85k
½ Project Engineer Position (annual – CIP fund, fully loaded with benefits and costs) $85k
Matching Funds for Planning, Design and Consulting work (CIP Fund) $75k
Capital Improvements – Fiber Optic Extension TBD
TOTAL Year 1 $375,000
TOTAL ANNUAL (not include capital improvements) $170,000
Page 2 of 2
There has not ever been a time in history with as much Federal and State grant money available for
Broadband projects. 2021 Infrastructure Investment and Jobs Act provided $65 billion for broadband.
Colorado has ARPA funds for 500 million.
RECOMMENDATION: We recommend that Avon join Project THOR in 2023 and proceed with the
Broadband Strategy as outlined above.
REQUESTED COUNCIL DIRECTION: No action or direction is request of Council. A majority of Council
previously indicated support for proceeding with the Broadband implementation strategy as outlined by
Staff at the September 13, 2022 Council meeting. Council may provide additional or different direction.
Thank you, Robert and Eric
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager
RE: Ordinance 22-14 Sherwood Meadows
DATE: October 7, 2022
SUMMARY: Ordinance 22-14 Authority the Purchase of Sherwood Meadows Unit 1B is scheduled for a
public hearing and 2nd reading. Council continued the public hearing from the last Council meeting to
October 11, 2022. There is no new information or updates to provide at this time. Unless there is new
information the recommendation will be to either continue the public hearing again or table the ordinance.
Thank you, Eric
970.748.4005/970.471.6621 ljrichards@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Lance J. Richards, Chief Human Resources Officer
RE: Avon FAMLI Opt-out
DATE: September 8, 2022
SUMMARY:
As you are aware, in November, 2020 Colorado voters approved Proposition 118, which created the Family
and Medical Leave Insurance (FAMLI) program. The law allows local governments to opt out of
participation by a vote of the governing body.
After reviewing the cost of participating, uncertainties surround the administration of the new program, the
potential utilization (or not) of the program, the one year gap of paying premiums but no benefits being
available, and the forced removal of premiums from employee paychecks, Finance and Human Resources
staff have met and are in full agreement that the Town should not participate in FAMLI, either fully or in
handling voluntary employee contributions. We believe this is the best step for the Town because o f the
incremental costs to the Town, to our employees, and from administration.
Additionally, we had a meeting with Gallagher, our benefits broker, and their recommendation is also that
the Town should opt out.
HEADLINES:
• The incremental cost to the Town would be approximately $44,426 (based on 2022 payroll budget),
and our participation would remove .45% from each of our employees paychecks. For a $60,000
employee, this would be a deduction of $270 annually, or about $10.38 per paycheck. The law, as
written, allows the State to increase that amount to .60%, or $59,236 cost to the Town in
subsequent years.
• If the Town chooses to participate, all of our employees (full-time, part-time, and seasonal) must
also participate, regardless of their personal wishes. This would result in an unwanted expense to
employees who do not want this. Please note: if the Town opts out, employees who wish to
participate may still do so.
• The Town currently offers benefits which are comparable with the benefits FAMLI would provide,
and in many cases our offerings are superior.
• Although the program is not effective until January 2023, the Town must decide in 2022 whether to
participate in the state-run program. Employers are to start collecting and remitting premiums Jan.
1, 2023, and benefits will be available to employees starting Jan. 1, 2024.
• Opting out of the program requires a vote of Town Council. That decision is not permanent and
can be reconsidered anytime by the entity. If no action is taken, the Town will automatically be
included in the program.
Page 2 of 4
BACKGROUND:
FAMLI differs from the federal FMLA in that it provides paid leave, based on an employee’s weekly wage;
further, FAMLI’s benefits depend on time employed within Colorado and not at a particular employer.
The premium for FAMLI is .09% of an employee’s wages, split 50/50 between the employee (0.045%) and
employer (0.045%), up to a maximum of $161,700 in wages/$1,454.96 in annual premium. By law, this can
be increased by the State by a further 33% to 1.2% of wages, or $1,940.40. Employers do have the option
of absorbing the full .9% if they choose.
If participating, the employer is responsible for collecting employee premiums via payroll deduction, and for
remitting all premiums to the State on a quarterly basis. Premiums would be mandatory for all full -time,
part-time, seasonal and temporary employees whether they ever utilize the benefit or not.
Benefits during a state-approved FAMLI leave, will pay employees between 37% and 90% of their wages,
based on their income, capped at $1,100 per week and $13,200 annually. For example, employees
earning about $1,500 per week will receive approximately 68% of their weekly wage, or $1,018 per week
while on FAMLI.
The law requires that employers and employees begin paying premiums on Jan 1, 2023. Benefits will be
available beginning Jan 1, 2024.
CONSIDERATIONS:
Ongoing increasing costs are one of several reasons staff recommends Town Council opt out of FAMLI
Another reason is that the Town already offers competitive paid leaves: 10 holidays, two days of personal
leave, at least two weeks of PTO and 12 sick days. PTO and Sick Leave accrue over time.
The Town also offers Short-Term Disability coverage to employees at their cost, and we pay for Long-Term
Disability (LTD) benefits.
If Council opts out, the Town would be following suit with a majority of municipalities in the State, as well as
in our Comparator and neighboring communities.
If Council opts out, staff recommends also declining to withhold/remit employee premiums for thos e who
elect coverage, to lessen the Town’s potential financial liabilities and administrative requirements.
Page 3 of 4
COMPARATORS:
For reference, the FAMLI program won a 57.75% majority across the State. In Eagle County, it won with a
58.77% majority. That said, the Colorado Municipal League has been tracking how various municipalities
are responding to this. As of September 8th:
Implementing FAMLI 2
Leaning toward Opt-out 21
Voted Opt-out 43
Not determined 13
From our nearby communities, we know:
• Silverthorne is recommending Opt Out
• Aspen is recommending Opt Out
• Eagle Council is voting to Opt Out in October
• Breck Council 1st vote to Opt Out on Sept 13
• Frisco voting to Opt Out on 11 October
• Steamboat Springs Council is voting to Opt Out in October
• Vail Council voted to Opt Out
• Mountain Village Council voted to Opt Out
• Snowmass Village Council voted to Opt Out
• Telluride Council voted to Opt Out
• Dillon Council is leaning towards participating.
IMPACT ON TOWN EMPLOYEES:
If Town Council does not opt out of FAMLI, every Town employee will have deductions made from their pay
for this program beginning in 2023, regardless of whether they believe participating is the right choice for
their family, given the cost and other time off benefits the Town provides
The program is not optional for employees if the Town becomes a covered employer
If Town Council opts out, Town employees would retain the option to participate in FAMLI on their
own. We are recommending those employees should enroll directly with the State. Under this scenario,
and at this point in CDLE’s rulemaking process, employees would receive full benefits from FAMLI at the
same premium for employee (0.45%) regardless of whether the Town becomes a covered employer
The Town, meanwhile, can save over $44,000 annually – and growing – by declining participation through
approval of the resolution as recommended.
Page 4 of 4
MARKET POSITIONING:
The Town strives to be an employer of choice by offering our employees compet itive salaries and benefits.
The benefits offered to our employees include paid time off (PTO) which many employees bank to cover life
events. The Town also has seen, and allows for, the donation of paid leave from employees to other
employees who experience life events which require additional assistance. Additionally, the Town offers our
employees long term disability with Town-paid premiums, as well as short-term disability with employee-
paid premiums.
The presentation to Council will provide examples on how the town’s benefits compare to the FAMLI
program benefits as they are known today. In most cases the town’s benefits are of far greater value to the
employee than the state’s FAMLI program for full-time employees. Additional details on the state’s benefit
program will continue to be outlined over the coming months and town staff will continue to monitor these
announcements.
Please note that the town’s leave programs for part-time and seasonal employees are less than the state
FAMLI program in several areas. Our part-time and seasonal workforce have minimal paid leave and are
not currently eligible for short-term disability.
The statute does not require the Town to provide a substitute benefit if opting out, however, there are
advantages to the Town doing so as it relates to talent acquisition and retention. Since a replacement plan
is not mandated, the Town has more flexibility to create a similar benefit if so desired. We will be working
with Gallagher to see how the marketplace responds to this. We may wish to make some adaptations to
our existing array of benefits to ensure we remain fully market competitive , based on how the market
reacts.
FINANCIAL CONSIDERATIONS:
The town’s financial burden in the first year of the FAMLI program of .45% of wages is expected to be
approximately $44,426. In addition, employees would bear the same equivalent financial contribution of
.45%. The program cost may increase up to 33% in 2 025 to 1.2% of wages, again split between the
employer and employee.
Avon has, for several years now, offered employees STD coverage as an option, which is fully paid by the
employee. This short-term disability coverage currently provides 60% of weekly wages for employees on
disability for up to 90 days.
NEXT STEPS:
If you concur, our next steps would be to:
1. Prepare the required employee notification, and distribute to all employees 14 days prior to a
Council discussion and Resolution
2. Prepare the appropriate resolution for Council, based on Town Attorney advice and Council
direction
3. Council will vote on the resolution
4. Prepare the required post-vote employee notification, and distribute to all employees immediately
following the Council vote
5. Prepare the documentation required to be submitted to CDLE
RESOLUTION 22-22
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
AVON, COLORADO, TO OPT OUT OF THE COLORADO PAID
FAMILY AND MEDICAL LEAVE INSURANCE PROGRAM
(FAMLI).
WHEREAS, the Town of Avon provides opportunities for similar paid leave as
mandated by the Colorado Healthy Families and Workplaces Act, C.R.S. § 8-13.3-401 et seq.,
and provides other paid leave more generously than required by Colorado law; and
WHEREAS, the Town of Avon allows its employees to accrue sick leave and to carry
unused sick leave over from one year to the next, with no maximum number of weeks of paid
leave; and
WHEREAS, the Town of Avon pays sick leave to its employees at 100% of the
employee’s wage, versus the partial reimbursement provided under the Colorado Paid Family
and Medical Leave Insurance Program (FAMLI); and
WHEREAS, the C.R.S. § 8-13.3-522 provides that a local government employers may
decline participation in the FAMLI program by vote of the governing body; and
WHEREAS, it is the desire of the Avon Town Council to decline participation in the
FAMLI program.
NOW, THEREFORE, IT IS RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, THAT:
Section 1. The above recitals are hereby incorporated as findings by the Town Council of
the Town of Avon.
Section 2. The Town of Avon hereby declines participation in the Colorado Paid Family
and Medical Leave Insurance Program.
Section 3. Notice of this Declaration shall be provided to the Colorado Division of Labor
and Employment.
ADOPTED OCTOBER 11th, 2022, by the AVON TOWN COUNCIL
By:___________________________ Attest:___________________________
Sarah Smith Hymes, Mayor Patty McKenny, Town Clerk
970.390.2280 disaacson@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Drew Isaacson, Assistant Operations Manager and
Gary Padilla, Operations Manager
RE: Work Session: Operations Level of Service Guide
DATE: October 5, 2022
SUMMARY: This report presents the Operations’ Level of Service (LOS) Guide to the Council. The
creation of a LOS guide is one of Operation’s 2022 Department Goals.
The LOS Guide describes various activities of the Operations Division and the established Level of Service.
The goal of the document is to guide the organizing and allocating of resources and proposing annual
budgets for the Operations Division to meet or exceed the Le vel of Service described. The document
addresses Summer Operations, Winter Operations, Maintenance, Repair & Replacement.
These LOS descriptions are related to specific, measurable conditions of our assets. In some cases, the
levels of service are related to a measure of activity performance: e.g., a response time, or a frequency of
performance. This document is not intended to guarantee or represent to the public a minimum standard
that should always be provided.
Thank you, Drew and Gary
ATTACHMENT A: Draft Level of Service Guide
ATTACHMENT B: Asset Inventory
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PUBLIC WORKS: OPERATIONS
LEVEL OF SERVICE GUIDE
The Level of Service document describes various activities of the Public Operations division and the Level
of Service that is established as the goal. This document provides a guide for organizing and allocating
resources and proposing annual budgets for the Public Operations Division to meet or exceed the Level of
Service described. This document addresses Summer Operations, Winter Operations, Maintenance,
Repair & Replacement. This document is not intended to guarantee or represent to the public a minimum
standard that should always be provided.
The overall goal of this section is to ensure no public infrastructure appears to be in disrepair. Infrastructure
should be maintained before deteriorating to the point of complaint, undesired corrosion, paint failure, etc.
ASSET INSPECTION AND RECORDING
All Town-owned assets are subject to ongoing analysis and recording. The assets list serves as a guide to
identify items for maintenance, repair, and replacement. The assets listed will include photos, condition
ratings, and remaining useful life.
ASSET MAINTENANCE BUDGETING
Using the asset list as a guide, the draft budget should be prepared by mid-July, outlining the necessary
funding for actions to meet the objectives of this document
CINDER CLEAN-UP
Cinder clean-up should start in March (weather dependent) and be completed by Memorial Day weekend.
Clean-up of the Town's parks and rights-of-way should consist of sweeping all Town owned sidewalks,
parking lots, and roadways daily as weather allows. Public Operations utilizes a wide range of equipment
from multiple large street sweepers, trailer-mounted blowers, leaf blowers, front-end loaders, skid steers,
rotary brooms, push brooms, and shovels to complete this labor-intensive task. This essential service is
needed as a result of the traction “sand” used on our roadways. Volcanic scoria is used and has provided
great results over the years while limiting the amount of silica dust created during the clean-up efforts.
INTRODUCTION
MAINTENANCE, REPAIR & REPLACEMENT
SUMMER OPERATIONS
Attachment A
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SPRING CLEANUP OF TOWN RIGHT OF WAY
This consists of manually removing trash and debris from all roadways, bike paths, parks, and rights-of-
way. I-70 and Highway 6 are the responsibility of the Colorado Department of Transportation and are
additionally managed through the Eagle River Watershed Council's annual community highway clean-up,
but Public Operations does pick up trash on I -70 within the Town limits when needed.
PAVEMENT MARKINGS
Lane striping is completed by a third-party contractor. All other pavement markings are completed in-house.
i.e. painting of crosswalks (all crosswalks including "paver" crosswalks should be delineated by white
boarders on either traffic side), arrows, parking lots, shared lane markings, etc., and installation of all
thermoplastic markings. Operations staff should strive to have all in-house and contract services completed
by Memorial day weekend each year.
STORMWATER INFRASTRUCTURE MAINTENANCE
Culverts, ditches, and catch basins are maintained
annually. Culverts needing immediate attention due to
blockage are prioritized. The large majority of culverts
maintained by Public Operations are private
infrastructure below driveways along Nottingham Rd,
Metcalf Rd, and the Wild ridge neighborhood. (Per
Town code 12.16.020 (Ordinance 09-17 §1), All storm
drainage ditches, driveway culverts , and sidewalks
located within a public right-of-way or easement area
shall be maintained and repaired by the abuttin g
property owner.)
PAVEMENT MAINTENANCE
All asphalt surfaces should be part of an engineered
pavement analysis completed every three years.
Preventative maintenance measures (crack sealing,
slurry/chip sealing, infrared patching) should be
assessed annually by May 15 and completed as
soon as possible thereafter. These processes are
weather/temperature susceptible, and scheduling is
heavily dependent.
3
PAVER REPAIR
All Pavers (crosswalks, bus stops, and round-a-bout aprons) should be assessed for damage by May 15
and scheduled for repair prior to Memorial Day or after Labor day. The Town uses a special-order color of
brick paver which requires a longer than usual lead time. As such pavers should be ordered by January 30
and based on a 36-month historical average.
Before After
PAVED TRAILS
All paved trails should be part of an engineered
pavement analysis completed every three
years. Preventative maintenance measures
(crack sealing, slurry/chip sealing, infrared
patching) should be assessed annually by May
15 and implemented by June 15.
SOFT TRAILS
Soft trails (mostly confined to West Avon
Preserve) should be inspected monthly.
Portions of soft trails that are impacted by
drainage and erosion should be repaired.
Maintenance and repair should ideally occur in
the fall but may occur through the summer
season for those areas that require more
immediate attention.
4
NOXIOUS WEED CONTROL
Noxious weeds should be controlled and removed from all Town rights-of-way, parks, trails, and on
grounds around Town buildings and facilities. This should be completed by a combined effort of third-party
contractors and Public Works, Operations staff. The Town of Avon will educate and enforce noxious weed
mitigation efforts on private property. Violations visible from public rights-of-way will be photographed.
These photographs, along with an identification of the noxious weed(s), and the address are then provided
to the Community Development Department, Code Enforcement. Code Enforcement will then proceed with
notifying the property owner with a notice of violation warning, including actions needed and mitigation
deadline for completion. Compliance is the responsibility of the Community Development staff.
RICHARDSON GROUND SQUIRREL CONTROL
Control of Richardson Ground Squirrels should be completed by a third-party contractor. Public Operations
will schedule days to use air guns for eradication if required, which will be coordi nated with the Police
department. The goal of this program is to control ground squirrel populations to the highest extent (lowest
pest population) possible.
WATER REQUIREMENTS
Watering is a critical concern not only for the maintenance of a healthy plant but also for water
conservation. The amount of water to apply at any one time varies with the weather, drainage conditions,
and water-holding capacity of the soil. All established plantings should conform to Eagle River Water and
Sanitation District's and the Town of Avon's water use regulations.
Proper irrigation techniques will provide even and thorough coverage to wet the entire root zone but not
saturate the soil or over-spray into travel lanes.
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IRRIGATION SYSTEM
The Town should ensure no roadway overspray or irrigation cycles during daytime hours (most notably
"rush hour" traffic periods). Irrigation controllers should be programmed to run early enough that the
watering process will be entirely completed before high traffic periods while adhering to water use
regulations and restrictions. With a newly designed irrigation system, a water window of 10:00 PM to 6:00
AM should be attained. The system will be monitored for water leaks, and rain sensors will be installed to
ensure the system suspends operation when there is enough moisture.
DAM MAINTENANCE
Directive on dam maintenance comes
from the State of Colorado Dam
Safety Official. This directive will be
adhered to. The record-keeping of
dam maintenance is handled by the
Town Engineering staff and
implemented by the Operations
Division or a third-party contractor at
the Engineering department's
discrepancy. All plantings on earthen
dams owned/operated by the Town of
Avon will be in compliance with FEMA
L-263 Dam Owners Guide To Plant
Impacts On Earthen Dams.
LANDSCAPE MAINTENANCE PLAN
This maintenance plan aims to allow
ornamental and turf plantings within
the Town to thrive safely and
vigorously while fulfilling their intended
purpose and conserving our natural
resources. Plantings and all other
landscape improvements shall be
maintained to avoid potential roadway
hazards and provide the required line
of sight, accessibility, and setbacks
set forth by the Town of Avon policy
and specifications.
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INTEGRATED PEST MANAGEMENT
An integrated pest management approach should be implemented to ensure healthy plants, which are free
of disease and pests. This should consist of a blend of cultural, chemical, and biological controls.
MULCHING
Plant beds should be mulched to prevent
weed growth, retain moisture, protect
against erosion, nutrient loss, maintain
uniform soil temperature, and improve the
appearance of the planting beds. Mulch
should uniformly cover any bed to a depth
of 4" + covering all irrigation lines.
Maintenance shall avoid mulch mounding
around the trunks of trees and base of
shrubs to encourage air circulation aiding
in lower disease susceptibility.
PLANTINGS
All landscape beds shall consist of a
diversity of perennial plants, densely
planted to out-compete weeds and hide
all irrigation lines that are not mulched
over. To achieve summer-long color,
care should be taken to ensure wide
biodiversity, accounting for the flowering
time of year.
Annual Plantings are avoided and
reserved for specifically identified
locations. Perennial plants should
include but not be limited to the
following:
• Russian sage
• Salvia
• Poppies
• Lambs ear
• Sedum
• Fungal weed
• Ice plant
Good biodiversity & colors
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DEAD TREE AND AFFECTED TREE REMOVAL
Dead trees should be promptly removed from public
rights-of-way. Stumps not located in riparian areas
should be grounded and removed within 30 days.
Stumps on riverbanks will remain for bank stability.
Staff will revegetate to match the surrounding grounds
and park areas.
PRUNING
All pruning shall be performed in accordance with
American National Standard Institute (ANSI) A300
standards and shall be supervised by an International
Society of Arboriculture (ISA) Certified Arborist. Pruning
shall be carried out with the health and natural growth of
the plants in mind. Specific pruning heights should be
determined by understanding the design intent when
selecting and placing the plants. Plantings should be
maintained for clear visibility for motorists and provide
vertical clearance for pedestrians, bicyclists, and traffic
where applicable. Line of sight should be established,
and all trees should be maintained to prevent potential
roadway and pedestrian hazards.
STAKING AND GUYING
All staking materials, except for replacements, are to be removed by the completion of the construction
warranty period or at one year (whichever comes first). Any subsequent staking and guying activities must
adhere to Town Standards. The Town Arborist shall closely monitor staking and guying attachment
materials, so they are securely fastened to avoid potential hazards.
ROOT ZONE PROTECTION
During any excavation, a tree root protection zone should be established with a physical barrier at or
exceeding the drip line of all trees, within the possible area of disturbance, that are not identified for
removal. The tree root protection zones shall be identified on a site plan during the design phase and field
verified by Public Operations staff both before and after the project.
8
TURF MOWING
All turf areas should be mowed and trimmed at a
frequency and height to maintain a deep healthy
root system while providing a manicured
appearance. All cultural controls (mowing, string
trimming, curb/sidewalk edging, and aeration
should be by the Town of Avon's standards.
Bare patches will be addressed quickly based on
the cause. Turf will be fertilized annually. For
the main field, top dressing will create a healthy
profile.
TRASH CONTROL
All Town properties and rights-of-way shall remain as trash-free as practicable. It is recommended to
recycle following the Town's recycling ordinance. Trash removal should happen daily. For busy locations,
trash is picked up twice a day and three times a day on weekends. Additionally, the Town hosts an annual
clean-up week, offering curbside pick-up of trash, furniture, and landscape and fire mitigation debris. All
trash cans will be paired with a recycle can. The Bag Fee Fund will purchase trash and recycle cans.
WEEDING/HERBICIDE
All planting areas shall be maintained as weed-free as practicable by implementing integrated pest
management practices and maintaining proper mulch levels. Extreme care is recommended when using
chemical herbicides to avoid overspray onto non-target species. It is the applicator's legal obligation to
follow chemical labels and the Master Gardener's responsibility to ensure that contractors are doing the
same. Pesticide use will cycle through varying groups (4 vs. 5) to eliminate contributing to pesticide
resistance.
FERTILIZATION
An assessment of each planting area's soil is recommended to periodically determine the nutrient levels
needed to sustain healthy, vigorous growth. Fertilizer(s) should be applied to attain this goal. Application
rates will be determined by product label and industry best management practices (BMP).
All trees within landscaped areas should be fertilized as needed. Methods of delivery should be prioritized
as (but not limited to) injection first and basal drench second. Shrubs and peren nials should be fertilized
with granular or foliar applications. Turfgrass should be fertilized with granular (may be polymer coated), or
foliar applications. Each species and project may have different requirements.
All personnel and contractors applying fertilizer will be properly trained. Fertilizer applications will be
conducted in accordance with all department procedures, label and BMP guidance, and any requirements
of the State of Colorado. Reference for the Town of Avon chemical handling procedu res and the Colorado
Department of Agriculture for guidance on fertilizer/pesticide application, storage, handling methods,
cleaning of equipment, and container disposal.
9
Application of all fertilizers/pesticides used within the Town's right of way will be documented by the
contractor(s). It will be provided prior to the final payment of the purchase order.
CONTRACT MAINTENANCE
The Town Master Gardener should oversee landscape areas maintained by a third-party contractor for
quality assurance. Recommended changes to the contracted maintenance program will be relayed in
coordination with the Parks Supervisor.
EDUCATIONAL GARDENS
Public Operations staff will begin implementing an educational garden program in the spring of 2023. The
gardens should cover a variety of subjects spread throughout public spaces covering appropriate irrigation,
riparian corridors, drought-tolerant plantings, pollinator gardens, and more. These gardens should have not
only identification tags but also interpretive signage. There should be a strong emphasis on partnering with
local environmental non-profits and schools for the installation of this project.
TOWN OF AVON LANDSCAPE AREAS
The Town of Avon currently has several Landscape Main tenance Areas in various stages from design,
under establishment, and routine maintenance. Below is a table of locations.
ANTICIPATED/ACTUAL
MAINTENANCE START
DATE
LOCATION LANDSCAPE SITE CONTRACT -VS- IN-
HOUSE
May 1 Avon Road Medians contractor
May 1 West/East Beaver
Creek Blvd.
Medians contractor
May 1 Post Blvd Medians contractor
May 1 Mall/Avon Station Flower beds contractor
Below is a table of the minimum activities to be performed at each of the Town of Avon Landscape Areas,
with minimum frequencies specified:
Activity Minimum Frequency Description of Activity
Litter Pickup Daily Includes all areas within the
maintenance map.
Mowing Weekly Includes all areas of turf within
the maintenance limits. Max
height of turf at any time is 3". All
other mowings will be based on
the Town's needs.
Mulch Bed Maintenance Includes all mulch beds or
individual mulch rings, within the
maintenance limits. Remove all
10
weeds, debris, and any
encroaching vegetation.
Invasive Species Removal Monthly Includes areas within the
maintenance limits. Remove any
vegetation listed in Category 1 by
the Colorado Noxious Weed List.
Disease and Pest Control As needed Includes corrective treatment of
any pest or disease, for all plants
within the landscape
maintenance limits. All proposed
treatment measures will be
reviewed for approval by the
department prior to use.
Mulch Replacement As needed Meet Town of Avon Standards
Shrub Pruning Annually Meet Town of Avon Standards
*Ornamental Grass Annually Cut ornamental Grass down to a
height of 3" above grade.
Tree Pruning Twice a year Under the supervision of a
Certified Arborist
Soil Testing Annually Test results may require
adjustments to the fertilization
program or soil amendments. Soil
testing will be scheduled to
receive results prior to the first
fertilization.
Turf Repair Varies Includes all areas within
maintenance limits or any other
areas damaged by Special
Events, users of the park. All bare
spots require re-seed/sod.
Fertilization Varies Per the manufacturer's
recommendation at the
frequencies listed on the
Maintenance map.
Rock walls, buildings, etc. Varies Clean all assets to remove any
undesirable markings, stains, or
discolorations. If any graffiti is
observed, notify the Police
immediately and remove it within
24 hours.
11
MAINTENANCE MAPS
Each Town of Avon Landscape Area has specific Landscape Maintenance Maps that depict the
maintenance limits, specify the different varieties of plant materials used, Plant Material installation heights,
and recommended minimum fertilization application frequencies if needed.
These maps, along with the defined frequencies of routine maintenance described above, provide our
operations staff and maintenance contractors with guidelines to assist in maintaining these landscape
areas.
Attached to this plan are the current maps of locations under maintenance or within thei r establishment
period. Maintenance maps for the other Town of Avon landscape areas cannot be created until as -builts
are provided to Public Operations.
12
SNOW REMOVAL
The Town of Avon implements a snow removal plan using the best available technologies and equipment
to care for over 60 lane miles of streets and roads, eight miles of sidewalks, and approximately 17 miles of
soft and hard trails.
The Public Operations Division's goal is to provide snow and ice
control and to keep the roadways clean of dust and gravel
professionally and proactively. Prioritization of our roadways is
based upon access to emergency services, schools, traffic volumes,
public safety requirements, and bus routes.
To accomplish this goal, our fleet of snow-fighting equipment is
readied as soon as snow is forecasted. The Public Operations crew
consists of 16 operators scheduled from 3:00 am to 10:00 pm seven
days a week from November 15 to April 15. A staff member is
scheduled at 3:00 am – 7 days a week and will call in staff if there is
1" of snow or more, second shift starts at 11:00 am – 7 days a
week. We use 4 plow trucks, two front-end loaders (as needed),
multiple 4 x 4 plow trucks, skid steers, tool cats, and smaller
equipment to plow, roadways, sidewalks, paths, and parking lots.
The snow removal plan sets the following priorities:
WINTER OPERATIONS
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When operating with 3 trucks in the evening, only primary roads are plowed which are:
The Public Operations team will plow and spot sand all roads in order of priority when there is 1" of snow or
more. There are no plowing operations from 11:00 pm until 3:00 am unless there is an emergency. After
each storm, staff will remove snow from curb lines, parking spaces, and bus stops, etc.
ICE REMOVAL
After each storm, the Public Operations team will remove ice where needed, ice melt and chipping tools will
be used to remove ice.
NOTTINGHAM LAKE ICE SKATING
Public Operations should make every effort to construct an on-lake ice rink each winter, as early as weather
allows. The safety-based approach to this construction will be based on Avon's past practices, review of
FIRST PRIORITY
Plow and spot arterial streets:
*Metcalf Road *Nottingham Road
*Avon Road *Post Blvd.
*W. Beaver Creek Blvd *E. Beaver Creek Blvd
*Buck Creek Road *Swift Gulch Road
SECOND PRIORITIY
Plow and spot sand arterial streets
*Lake Street *Benchmark Road
*Riverfront Lane *Beaver Creek Pl.
*Hurd Lane/Eaglebend Dr. *Stonebridge
*Sun Road
THIRD PRIORITY
Plow and spot sand collector roads
*All cul-de-sacs in Wildridge
*Fawcett Road
*Yoder Ave
*Nottingham Ranch Road
*Metcalf Road
*Main roads in Wildridge
*Nottingham Road
*Buck Creek Road
*Avon Road
*West/East Beaver Creek Blvd
*Post Blvd.
14
other ice safety procedures for ice rinks at Keystone Resort and the Evergreen Park and Recreation District,
monitoring of "freezing degree days", and the theory and experience of the Army Corps of Engineers, as
documented in "Safe Loads on Ice Sheets" (1982). All winter ice operations will be conducted in accordance
with the Town’s Ice Safety Procedures (ISP.) Supervisors in charge of ice maintenance shall ensure that
these ISPs are followed and documented daily.
These ISPs apply and should be used by all Town Staff who are involved in ice skating activities provided
by the Town of Avon, including Public Works, Recreation, and Police.
Infrastructure and Capital Asset Summary
Infrastructure Assets
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Streets & Roads (including bridges)
Village at Avon
Post Boulevard 1968 8/4/2003 2,265,985.11 20 years
Post Blvd Landscape Improvements 1960 12/26/2014 308,986.36 15 years
Post Blvd Street Lights (CIP31019)2054 4/15/2015 72,941.80 10 years
Yoder Avenue 1969 8/4/2003 686,157.20 20 years
Fawcett Road 1970 8/4/2003 385,963.18 20 years
East Beaver Creek Boulevard 1971 8/4/2003 641,212.22 20 years
Swift Gulch Road, Filing 2 1972 8/4/2003 1,212,410.34 20 years
Swift Gulch Road, Filing 3 1973 8/4/2003 3,172,032.57 20 years
Post Blvd Eagle River Bridge 1974 8/4/2003 3,476,827.23 20 years
Post Blvd Upper Bridge 1975 8/4/2003 1,346,621.27 20 years
Bridge Retaining Walls 1976 8/4/2003 1,786,863.30 20 years
Street Lights, Filing 1 1977 8/4/2003 196,039.20 20 years
Wet Well and Irrigation System along Post Blvd 1978 8/4/2003 1,629,565.85 10 years
Wet Well and Irrigation System along Post Blvd 19131 8/20/2019 43,403.00 10 Years
Avon Landing 9/12/2019 1,705,775.00 20 years
Eagle Bend Subdivision 717 1/1/1979 20 years
Hurd Lane 717-001 1/1/1995 428,889.00 20 years
Eagle Bend Drive 717-002 1/1/1979 113,257.00 20 years
Eagle Bend Drive Reconstruction (CIP31006)717-005 3/1/2008 725,051.02 20 years
Stonebridge Drive 717-003 1/20/1900 24,394.00 20 years
Stonebridge Drive Reconstruction (CIP31006)717-006 3/1/2008 247,283.07 20 years
Eagle River Bridge 717-004 1/1/1979 275,000.00 20 years
Eagle River Bridge Improvements (CIP31006)717-007 3/1/2008 289,004.17 20 years
Riverfront Subdivision (Developer)1178
Lettuce Shed Lane 1178-001 1/1/2008 131,149.54 20 years
Riverfront Lane 1178-002 7/22/2008 2,388,077.34 20 years
Mountain Star Subdivision 718 1/1/1993 20 years
Wildwood Road Mtn Star to Buck Creek 718-001 1/1/1993 877,773.00 20 years
Buck Creek Road 718-002 1/1/1993 1,654,563.00 20 years
Lower Buck Creek Bridge 718-003 1/1/1993 750,000.00 20 years
Upper Buck Creek Bridge 718-004 1/1/1993 750,000.00 20 years
Wildridge Subdivision 719 1/1/1979 20 years
Metcalf Rd Cul-de-Sac to Wildwood 719-001 1/1/1979 149,700.00 20 years
Wildwood Rd Metcalf to Mtn Star 719-002 1/1/1979 252,100.00 20 years
Wildridge Rd Wildwood to Old Trail 719-003 1/1/1979 309,700.00 20 years
Wildridge Roads - Other 719-004 1/1/1979 1,195,300.00 20 years
Wildridge Road East/West Resurfacing (CIP34008)1189 11/7/2008 1,037,724.93 10 years
Longsun Lane Resurfacing (CIP33008)1190 11/7/2008 54,076.04 10 years
Wildridge Road Guardrail 719-005 12/18/2009 22,587.50 20 years
Wildridge Road East Guardrail 719-006 12/18/2009 54,655.65 20 years
Wildridge Road West Guardrail 719-007 12/18/2009 9,631.85 20 years
Wildridge Acres Subdivision 720 1/1/1992 20 years
1
Attachment B
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
KED Spur 720-001 1/1/1992 16,875.00 20 years
Sheperd Ridge 720-002 1/1/1992 28,125.00 20 years
Benchmark Subdivision 721 1/1/1978 20 years
Avon Road
Separated Grade Crossing 721-001 1/1/1991 5,700,000.00 20 years
Eagle River Bridge 721-002 1/1/1991 600,000.00 20 years
Railroad Bridge 721-003 1/1/1991 500,000.00 20 years
Railroad Bridge Stone Facade (CIP32014)1659 12/13/2013 104,294.58 20 years
Roundabouts (CIP35001)721-004 1/1/1997 4,819,551.00 20 years
Streetscape (CIP35001)721-005 1/1/1998 1,155,320.00 20 years
RAB #4 Conversion (CIP35002)1023 11/21/2007 846,689.94 20 years
Avon Road Pedestrian Crossing (CIP31014)1943 11/26/2014 71,313.00 10 years
Avon Road Monument Sign 1952 12/31/2014 55,653.00 20 years
RAB #4 Flagpoles 1953 12/26/2014 15,431.99 10 years
RAB #4 Element Feature 1954 12/12/2014 52,528.42 2 years
RAB #4 Lighting 1955 12/26/2014 7,382.19 10 years
VMS Board - Walgreen (CIP31014)2194 2/20/2015 54,795.61 10 years
Avon Road Landscaping (CIP31025)2211 11/3/2015 438,130.32 10 years
East Beaver Creek Blvd 721-006 1/1/1978 81,894.00 20 years
East Beaver Creek Blvd Improvement 721-027 1/1/2009 98,308.66 10 Years
East Beaver Creek Blvd Sidewalk (CIP33015)2195 9/4/2015 20,817.20 20 Years
Beaver Creek Place (CIP34002)721-007 1/1/2002 841,018.00 20 years
East Benchmark Road (CIP34002)721-008 1/1/2002 796,754.00 20 years
Chapel Place (CIP34002)721-009 1/1/2002 1,062,339.00 20 years
Plaza Way (CIP34002)721-010 1/1/2002 154,924.00 20 years
West Beaver Creek Blvd 721-011 1/1/1979 203,863.00 20 years
At Grade RRxng Improvement (CIP32011)721-020 12/21/2007 60,033.62 20 years
WBCB Sidewalks at UPRR 12/1/2019 231,231.00 20 years
West Beaver Creek Pedestrian Crossing (CIP34025)2196 12/31/2015 49,318.31 10 years
Eagle River Bridge 721-012 1/1/1980 275,000.00 20 years
Streetscape (CIP31002)721-013 1/1/2000 785,571.00 20 years
West Benchmard Road 721-014 1/1/1978 81,894.00 20 years
Benchmark Road (CIP14001)721-021 10/24/2008 402,419.62 20 years
Lettuce Shed Lane (CIP14001)721-022 1/1/2008 613,190.09 20 years
W. Railroad Crossing @ Lettuce Shed Lane(CIP32009)721-023 12/13/2008 327,486.05 20 years
E. Railroad Crossing @ Riverfront Lane (CIP32009)721-024 12/13/2008 430,446.52 20 years
Millies Lane 721-015 1/1/1978 20,909.00 20 years
Sun Road 721-016 1/1/1996 129,617.00 20 years
Nottingham Road 721-017 1/1/1978 195,151.00 20 years
Nottingham Road Sidewalk 18028 9/30/2018 35,216.28 20 years
Metcalf Rd Nottingham to Cul-de-Sac 721-018 1/1/1978 88,863.00 20 years
Metcalf Rd Bike Lane 2333 11/22/2016 511,579.81 20 years
Metcalf Road Guardrail 2334 11/22/2016 50,657.50 20 years
Swift Gulch Road 721-019 1/1/1998 181,308.00 20 years
Lake Street - URA 721-025 12/13/2008 1,742,768.21 20 years
Roadway Costs include Muni East Lot Parking (25 spaces)
and Avon Rec Center West Parking (22 spaces)
Lake Street - URA, Sanitary Sewer (incomplete 721-026 12/13/2008 10,708.00 20 years
Lake Street Improvement - URA 1277 9/30/2009 15,399.08 20 years
Street Light Conversion (CIP31010)
2
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
W. Beaver Crk Blvd 10 years
From Avon Elementary at W. BC Blvd to Hwy 6 Hurd Lane 863 12/28/2006 65,642.00 10 years
From Avon Elementary at W. BC Blvd to Hwy 6 864 12/28/2006 43,776.00 10 years
Avon Road (CIP31010)1179 1/1/2008 116,664.94 10 years
Avon Road Lighting Improvement 1179-001 12/1/2009 98,266.31 10 years
Avon Road Lighting Improvement (CIP31010)1488 1/1/2011 12,699.13 10 years
Chapel Place (CIP31010)1180 1/1/2008 29,615.28 10 years
Sun Road (CIP31010)1181 1/1/2008 66,730.30 10 years
East Beaver Creek Blvd (CIP31010)1182 10/1/2008 34,794.00 10 years
West Beaver Creek Blvd (CIP31010)1183 10/1/2008 86,168.00 10 years
Beaver Creek Place (CIP31010)1184 10/1/2008 58,632.00 10 years
W. Benchmark Road Lighting 1268 12/1/2009 64,549.61 10 years
W. Benchmark Road Lighting Improvement (CIP31010)1489 1/1/2011 8,332.63 10 years
E. Benchmark Road Lighting (CIP31010)1490 2/25/2011 5,250.14 10 years
Street Lights
Lettuce Shed Lane Street Lighting (CIP14001) (Benchmark Sub)1185 1/1/2008 80,147.65 10 years
Avon Station Street Lighting (CIP14001) (Benchmark Sub)1186 1/1/2008 167,738.35 10 years
Lake Street Lighting - URA 1187 12/13/2008 785,187.50 10 years
Riverfront Lane/Lettuce Shed Lane Street Lighting (Riverfront Sub)1188 7/22/2008 269,381.00 10 years
Lot 5 VAA Street Lights (CIP13005)1660 1/1/2013 21,950.48 20 years
Modular Street Lights (CIP13005)1725 1/1/2013 39,700.00 20 years
RTF Parking Area Lights-Add 1810 9/1/2013 29,400.00 20 years
Avon Road Street Light Improvements 1944 12/26/2014 165,752.90 10 years
Buck Creek Medical Center (URA)2335 8/5/2016 32,603.00 10 years
I-70 Overpass Lighting 2510 4/26/2017 28,354.00 10 years
PSF Buck Creek Lot Lights 2517 10/13/2017 13,168.55 20 years
Street Resurfacing
Hurd Lane Resurfacing 717-008 12/18/2009 219,564.34 10 years
East Beaver Creek Blvd Resurfacing 721-028 12/18/2009 63,523.19 10 years
Chapel Place Resurfacing 721-029 12/18/2009 89,027.14 10 years
West Beaver Creek Blvd Resurfacing (CIP33008)1192 11/7/2008 127,357.73 10 years
Sun Road Resurfacing (CIP33008)1191 11/7/2008 217,503.49 10 years
Total for Streets & Roads 40,877,277.93$ 16,799,677.47$ 57,676,955.40$
Storm Drainage
Nottingham Park Sedimentation Pond 620 1/1/1993 243,000.00 30 years
Metcalf - Lower (CIP61002)628 7/1/2003 646,703.92 30 years
Buck Creek - Lower (CIP61001)629 7/1/2003 1,244,768.96 30 years
Metcalf - Middle (CIP61003)621 1/1/2004 376,068.86 30 years
Benchmark Road (Avon Station)1193 10/24/2008 84,520.60 30 years
Riverfront Subdivision (Developer)1194 1/1/2008 373,149.54 30 years
Lake Street - URA 1195 12/13/2008 194,644.00 30 years
Metcalf Road Drainage (CIP61006)1651 12/14/2012 925,639.28 30 years
Metcalf Road Bike Lane Drainage 2336 11/22/2016 132,418.28 30 years
Swift Gulch Storm Drainage 1809 7/1/2013 161,970.29 30 years
VAA Nottingham Gulch to Eagle River 1979 8/4/2014 1,347,799.51 30 years
VAA Post Blvd Roadway /Site Drainage Facilities 1980 8/4/2014 3,666,097.07 30 years
VAA Swift Gulch Road, Filing 2 1981 8/4/2014 957,392.83 30 years
VAA Nottingham Puder Ditch, Filing 2 1982 8/4/2014 122,323.34 30 years
VAA Swift Gulch Road, Filing 3 1983 8/4/2014 438,508.48 30 years
3
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
East Beaver Creek Blvd Storm Drainage (CIP33015)2197 9/4/2015 65,041.84 30 years
The Mall Storm Drainage (CIP31015)2198 7/24/2015 46,287.89 30 years
EV Trail-Hwy 6 Drainage 2337 11/30/2016 11,690.00 30 years
PSF Storm Drainage 2518 10/13/2017 60,233.49 30 years
Nottingham Road Storm Drainage 18029 9/30/2018 17,011.19 30 years
Total for Storm Drainage 4,583,148.14$ 6,532,121.23$ 11,115,269.37$
Bikepaths
Nottingham Park 622 1/1/1980 217,000.00 20 years
Nottingham Park Path Improvement 1395 10/28/2010 96,316.79 10 years
Nottingham Park Path Improvement (CIP21014)1491 11/18/2011 51,592.62 10 years
Nottingham Road/I-70 Trail (CIP34006)623 1/1/2000 757,758.65 20 years
Eagle River Path 624 1/1/1998 20 years
Hurd Lane Extension (Eaglebend-Avon Rd)624-002 1/1/2001 68,200.00 20 years
Confluence Section (Avon Rd-Rec Path II)624-003 1/1/1998 62,000.00 20 years
Rec Path II (Confluence -W. Beaver Crk Blvd) (CIP34005)624-001 7/1/2003 572,465.08 20 years
Rec Path I (W. Beaver Crk Blvd-Arrowhead) (CIP34004)624-004 1/1/2001 378,915.00 20 years
Rec Path I (W. BC Blvd-Arrowhead) Improvement (CIP21014/415)1492 11/18/2011 14,000.00 10 years
Eagle Bend Path (CIP31006)624-005 3/1/2008 53,352.63 20 years
Eagle Valley Trail - Eagle River Bridge 1946 10/9/2014 318,595.45 20 Years
Eagle Valley Trail - Beaver Creek Bridge 1947 12/12/2014 95,077.60 20 Years
Eagle Valley Trail Eagle River to Beaver Crk 1948 10/9/2014 467,506.89 20 Years
Eagle Valley Trail Landscaping & Lighting 1949 12/12/2014 144,491.07 10 Years
EV Trail Avon-Hwy 6 2338 11/30/2016 2,218,678.66 20 Years
EV Trail Avon-Hwy 6 Lighting 2339 11/30/2016 143,780.00 10 years
Swift Gulch Rd/I-70 East Trail 631 7/1/2003 20 years
Public Works Site-Buffalo Ridge Housing 631-001 7/1/2003 56,941.00 20 years
Buffalo Ridge Housing-New I-70 Interchange (CIP34009)631-002 7/1/2005 28,194.60 20 years
RAB#1 to Swift Gulch (CIP34010)858 11/1/2006 270,050.45 20 years
Wildridge Road East, Pedestrian Path (CIP34008 1196 11/7/2008 227,874.33 20 years
Wildridge Road West, Pedestrian Path (CIP34008)1197 11/7/2008 177,116.18 20 years
West Avon Trails 1950 11/26/2014 151,455.08 20 Years
Buck Creek Trail Connector 2346 11/22/2016 49,115.00 20 Years
Swift Gulch Bike Path, Filing 2 1984 8/4/2014 85,541.79 20 Years
Swift Gulch Bike Path, Filing 3 1985 8/4/2014 541,730.13 20 Years
The Mall 2200 7/24/2015 898,300.35 20 Years
Riverffront Trail Connector 12/1/2019 219,035.00 20 Years
Total for Bikepaths 7,518,777.43$ 627,271.92$ 8,146,049.35$
Irrigation Ditches
Nottingham-Puder Ditch (CIP61004)559 7/1/2003 16,712.00 30 years
Improvements to Nottingham Puder Ditch 559-001 12/28/2009 169,679.38 30 years
Total for Irrigation Ditches 186,391.38$ 186,391.38$
Utilities
Heat Distribution System
Heat Distribution Building 1509 1/26/2011 425,847.57 40 years
Heat Pump Building 1510 1/26/2011 210,758.00 40 years
Heat Distribution Building Equipment 1511 1/26/2011 945,994.93 20 years
Heat Pump Building Equipment 1512 1/26/2011 942,098.07 20 years
Heat Recovery Effluent Loop 1513 1/26/2011 290,378.43 20 years
4
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Heat Circulation Loop (Heat Pump Bldg to Heat Distr Bldg)1514 1/26/2011 1,487,049.57 20 years
Heat Distribution Loop (Heat Distr Bldg to Rec Ctr)1515 1/26/2011 172,764.57 20 years
PC/Server in Town Hall 1516 1/26/2011 10,000.00 5 years
Fiber ARTF to PSF 2497 11/1/2017 91,064.78 15 years
Fiber PSF to NTH 18036 8/17/2018 171,418.81 15 years
Total for Heat Recovery Utilities 4,575,955.92$ 4,575,955.92$
Public Parking
Municipal Building 722 1/1/1982
West Lot (37 spaces)722-001 1/1/1982 63,035.53 15 years
South Lot (20 spaces)722-003 1/1/1982 34,073.26 15 years
Avon Fire Station 723 1/1/1982
South Lot (21 spaces)723-001 1/1/1982 35,776.93 15 years
North Lot (10 spaces) Change to 7 Spaces 723-002 1/1/1982 17,036.63 15 years
Library North Lot (31 spaces) Change to 18 Spaces 724 1/1/1995 82,135.91 15 years
Library Benchmark Road Lot (23 spaces)725 1/1/1995 60,939.55 15 years
Avon Recreation Center (93 spaces) - Lake Street URA 1198 12/13/2009 410,129.00 15 years
Town Center Mall, The Seasons Lot (34 spaces)727 1/1/1995 90,084.55 15 years
Benchmark Road by the Wydham 2199 7/24/2015 23,386.40 15 years
Lot 16, Nottingham Park Lot (20 spaces)728 1/1/1997 56,645.45 15 years
Avon Elementary School Lot (42 spaces)729 1/1/1993 102,176.79 15 years
Tract A - Community Shopping Center Lot (183 spaces)730 1/1/1987 363,240.32 15 years
Wildridge Fire Station, Pocket Park Lot (5 spaces)731 1/1/1981 7,810.70 15 years
Wildridge Park, Old Trail Road Lot (16 spaces)732 1/1/1997 45,316.36 15 years
Avon Road (41 spaces)762 1/1/2005 348,687.38 15 years
Beaver Creek Point Trailhead Parking (CIP33013)1724 12/13/2013 34,311.52 15 Years
RTF Parking 1811 9/1/2013 1,118,152.80 15 Years
Nottingham Road Trailhead Parking (CIP34034) (18 Spaces 2511 11/1/2017 59,660.73 15 years
PSF Parking 2516 10/13/2017 210,827.63
Total for Public Parking 1,771,640.06$ 1,391,787.38$ 3,163,427.44$
Park Improvements
Nottingham Park, Tract G BM@BC 632
Benchmark Lake 760 1/1/1978 1,183,427.10 100 years
Benchmark Lake Spillway Replacement 760-001 12/28/2009 97,794.20 100 years
Benchmark Lake Fishing Pier -- FED GRANT 1392 7/1/2010 131,235.01 15 years
Benchmark Lake Liner Replacement 1951 8/21/2014 1,318,138.36 30 years
Town Center Mall 632-002 1/1/1981 1,314,000.00 15 years
The Mall Landscape 2201 7/24/2015 362,702.54 15 years
The Mall Climbing Feature 2202 8/21/2014 159,900.79 30 years
The Mall Street Lights 2202 7/24/2015 295,616.03 10 Years
The Mall Furnishings 2208 7/24/2015 46,524.99 10 Years
The Mall Signs 2209 7/24/2015 45,732.16 10 Years
Playground Equipment 632-003 1/1/1992 145,000.00 15 years
Tennis Court 632-004 1/1/1995 227,920.00 15 years
Basketball Court 632-005 1/1/2001 126,577.00 15 years
Park Shelter 632-006 1/1/2000 17,298.00 15 years
Park Improvements - Signs 1396 9/10/2010 17,612.00 15 years
Nottingham Park Softball Field Fence (CIP21014)1493 9/9/2011 23,234.00 15 years
Nottingham Park Water Fountain (CIP21014)1494 8/10/2011 3,622.50 15 years
Nottingham Park Water Fountain (CIP21014)1495 8/10/2011 3,622.50 15 years
5
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Nottingham Park Lights Upgrade (PB1-PB28)2501 12/1/2017 110,905.00
Wildridge - Pocket Park (upper), Tract D WR
Playground Equipment (CIP21005)859 9/15/2006 57,700.00 15 years
Picnic Shelter 860 9/15/2006 90,704.22 15 years
Wildridge - Neighborhood Park (fire station), Tract C WR
Playground Equipment 626 1/1/1993 41,485.00 15 years
Wildrige Dog Park (CIP21008)1199 9/1/2008 35,793.34 15 years
Eaglebend - Pocket Park, Lot 1 McGrady Acres
Playground Equipment 627 1/1/2000 18,285.00 15 years
Eagle River Enhancement Project 861 12/1/2006 546,170.21 15 years
Eagle River Enhancement Proj Improvement (CIP51002)861-001 11/1/2007 96,751.18 15 years
Eagle River Rec Access Expansion (CIP51003)861-002 9/14/2007 16,555.50 15 years
Eagle River Enhancement Fence Improvement (CIP51002)861-003 8/1/2008 18,019.63 15 years
Avon Station Landscaping (CIP14001)1200 1/1/2008 192,495.94 15 years
Riverfront Park (Developer)1201 1/1/2008 296,442.05 15 years
Lake Street - URA 1202 10/24/2008 1,072,452.11 15 years
Lake Street Landscaping Improvements 1202-001 9/30/2009 62,322.82 15 years
Water Wheel on the Eagle River 1508 11/22/2011 32,225.37 50 years
Nottingham Park Playground Equipment 18030 7/20/2018 673,868.58 20 years
Nottingham Park Shelter #1 18031 7/20/2018 34,873.47 20 years
Nottingham Park Shelter #2 18032 7/20/2018 34,873.47 20 years
Total for Park Improvements 7,024,837.45$ 1,183,427.10$ 8,208,264.55$
TOTAL INFRASTRUCTURE BEING DEPRECIATED 66,538,028.31$ 26,534,285.10$ 93,072,313.41$
Capital Assets
Buildings
Avon Fire Station 488 7/1/1978 449,100.00 x 40 years
Avon Fire Station Remodel 488-001 7/1/1999 214,838.00 x 40 years
Wildridge Fire Station 489 1/1/1983 211,675.00 x 40 years
Municipal Building/Police Building 478 7/1/1982 1,500,000.00 x 40 years
Muni Building Improvements 478-001 7/1/1995 109,466.00 x 40 years
Muni Building Improvements 478-002 7/1/1997 113,493.00 x 40 years
Muni Bldg 2nd Floor Entrance 478-003 7/1/1998 364,950.00 x 40 years
Audio/Visual Improvements ( CIP11006)-Council Chambers 766 12/1/2005 64,580.76 x 7 years
Municipal Building Expansion (CIP11008)478-004 11/1/2007 572,049.23 x 40 years
Municipal Building Front Office Remodel 478-005 7/29/2009 53,829.50 x 40 years
Municipal Building Police Booking Area FED GRANT 1393 7/31/2010 14,735.22 x 10 years
Improvement to Police Bullet Proof Glass Reception 1822 12/31/2013 4,815.63 x 15 Years
AC Cooling System for IT Room 1750 6/27/2013 14,830.00 x 5 years
800 MHZ Antenna 1656 5/9/2013 6,237.98 x 15 years
Nottingham Park Restroom Remodel 2500 11/10/2017 348,969.66 x 40 years
Nottingham Park Log Cabin 479 1/1/1985 85,000.00 x 40 years
Cabin Roof Replacement (CIP21014)1496 7/15/2011 9,165.00 xx 15 years
Nottingham Park Pavillion (CIP15012)2205 12/31/2015 3,703,775.73 30 years
Public Works Annex 482 1/1/1991 200,000.00 x 40 years
Recreation Center 477 12/18/1995 4,674,655.00 x 30 years
Temporary Storage/Office Space (CIP15002)477-001 12/13/2008 634,129.74 x 30 years
Storage/Office Space Additional Expenditures 477-003 2/26/2009 59,761.42 x 30 years
Rec Center Entrance (URA)477-002 12/13/2008 22,195.00 x 30 years
6
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Rec Center Roof -- Pool Area (CIP15007)1497 9/9/2011 374,491.88 x 15 years
Rec Center Roof (CIP15008)1779 11/7/2013 149,330.00 x 15 years
Rec Center Front Desk & Weight Room Remodel (CIP15014)2206 10/16/2015 96,529.83 x 30 years
Rec Center Bouldering Wall (CIP15015)2207 12/29/2015 48,645.82 x 15 years
Parks Maintenance Building 483 7/1/1998 302,631.00 x 40 years
Parks Maintenance Building Improvement 483-001 5/6/2009 6,004.72 x 40 years
Pump House 480 7/1/1998 363,330.00 x 40 years
Pump House Improvements 2204 12/31/2015 142,323.00 x 30 years
Public Works (Modular)487 7/1/1996 301,600.00 x 20 years
Sherwood Meadows 645 6/1/2004 179,854.17 x 20 years
Avon Station (CIP14001)1204 1/1/2008 1,649,605.22 x 25 years
Fuel Tank Replacement 1498 8/11/2011 26,196.05 x 10 years
Muni Bldg, Mikaela Way 2340 5/20/2016 1,290,698.07 x 40 years
Muni Bldg, Mikaela Way Improvements add to 2340 10/12/2018 3,504,015.90
PSF Building 2522 10/13/2017 4,546,730.71 x 40 years
Mikaela Way Solar Panels 18034 10/12/2018 98,526.86
Total for Buildings 26,414,238.24$
EQUIPMENT REPLACEMENT
Recreation Buildings Detail (see Equip Replacement Tab) 939,431.70
Building Improvements - Rec Center (see Equip Replacement Tab)764,853.11$
Total Buildings with Equipment Replacement 28,118,523.05$
Water Rights & Storage (NOT DEPRECIABLE)
Water Rights & Augmentation 560 12/31/2002 1,442,986.00
RICD Acquisition (CIP94006)1203 12/13/2008 349,972.80
Total for Water Rights & Storage 1,792,958.80$
Art (NOT DEPRECIABLE)
Checkmate 465 9/1/1989 175,000.00
Sidewalk Society - Family Man 469 1/1/1992 70,000.00
Ollie (Skateboarder)469-001 1/1/1992 35,000.00
CEO (lady w/briefcase)469-004 1/1/1992 35,000.00
Woman w/girl 469-002 1/1/1992 60,000.00
Contractor & Architect (Man in cowboy hat pointing & Man with hard hat)469-003 1/1/1992 35,000.00
Family (Man & wife w/baby)469-005 1/1/1992 40,000.00
Basket Dancers 468 1/1/1993 95,000.00
Pledge of Allegiance 467 1/1/1995 195,000.00
Rite of Passage 471 1/1/1996 475,000.00
On The Edge (Downhill Skier)474 1/1/2003 120,000.00
Busts
Nottingham 470 1/1/1993 6,600.00
Williams 466 12/23/1994 6,600.00
McRory 475 1/1/2001 6,600.00
Yoder 476 1/1/2002 6,600.00
Total for Art 1,361,400.00$
Land Improvements (NOT DEPRECIABLE)
Lot 5 Landscaping (CIP13005)1780 8/21/2013 99,407.69
7
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Lot 5 Water Meter Pit (CIP13005)1798 1/1/2013 14,000.00
Eaglebend Water Tap Meter 1987 10/7/2015 25,520.00
PSF Buck Creek Lot 1B Landscaping 2521 10/13/2017 38,007.71
Lot 5 Recycling Center Sign & Fence 18033 12/6/2018 13,935.00
190,870.40$
Land (NOT DEPRECIABLE)
Lot 1B Buck Creek (Public Safety Building)2349 8/1/2016 852,042.00
Mtn Vista Resort, Lot 4 (New Town Hall)2350 5/20/2016 214,053.00
Tract G, VAA Filing 3 1961 8/4/2014 5,470.00
Tract D, VAA Filing 1 1962 8/4/2014 2,160.00
Lot 6, VAA Filing 1 1963 8/4/2014 6,880.00
Lot 3, VAA Filing 1 1964 8/4/2014 41,540.00
Lot 2, VAA Filing 1 1965 8/4/2014 48,160.00
Tract S Twin Bears Townhomes Common Area 1966 11/6/2014 8,000.00
Lot 39, Block 1 Benchmark at Beaver Creek 1799 12/13/2013 9,840.00
Tract A, Block 1 Benchmark at Beaver Creek 1800 12/13/2013 357,810.00
Tract W, Block 1 Benchmark at Beaver Creek 1801 12/13/2013 21,420.00
Tract K, Block 3 Benchmark at Beaver Creek 1802 12/13/2013 12,530.00
Village East Parcel 1803 1/22/2013 876,495.29
West Avon Parcel 1804 1/22/2013 154,675.64
Tract A, Eagle River at Avon 1394 4/15/2010 1,085.00
Lot 2, Chateau St. Claire Open Space 9/17/2007 No value
Lot 2, Phase II Avon Town Square (Avon Station)862 7/5/2006 1,031,775.18
Tap Fee (Stone Creek Charter School)901 3/2/2007 46,377.00
Lot A, BMBC (Avon Center) - outlot 2 510 2/20/1990 17,050.67
Lot A, BMBC (Avon Center) - outlot 3 511 2/20/1990 75,956.18
Lot 38, Block 1, BMBC 540 5/10/2002 5,019.60
Tract I, BMBC 512 6/12/2001 4,290.36
Tract L, BMBC 513 6/12/2001 18,454.41
Tract V, BMBC 514 6/12/2001 881.58
Avon Road - Confluence (Taking Parcel)541 10/1/1990 92.88
Lot 16, Block 2, BMBC 490 9/30/1993 260,000.00
Tract B, BMBC 515 8/28/1990 111,242.87
Tract J, BMBC 625 12/1/2003 25,640.00
Tract Y, BMBC 491 10/14/1994 6,667.30
Tract C, BMBC 492 10/14/1994 48,156.42
Tract G, BMBC (Nottingham Park & Mall)516 4/29/1980 2,344,000.00
Lot 1, Block 3, Wildridge 493 6/15/1984 85,000.00 30,848.00
Tract O, Wildridge 517 1/17/1996 1,110.50
Tract P, Wildridge 518 9/9/1988 3,499.10
Tract A, Wildridge 519 9/9/1988 17,676.58
Tract C, Wildridge (Firestation Park)542 1/17/1996 237,219.94
Tract D, Wildridge (Wildridge Upper Park)520 9/9/1988 14,370.34
Tract E, Wildridge 521 9/9/1988 42,071.90
Tract F, Wildridge 522 9/9/1988 7,096.61
Tract G, Wildridge 523 9/9/1988 2,341.92
Tract H, Wildridge 524 9/9/1988 15,842.40
Tract I, Wildridge 525 9/9/1988 7,879.87
Tract J, Wildridge 526 1/17/1996 40,668.07
Tract K, Wildridge 527 9/9/1988 197,012.54
Tract L, Wildridge 528 9/9/1988 44,071.39
Tract M, Wildridge 529 1/17/1996 33,139.27
8
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Tract Q, Wildridge 530 9/9/1988 1,109.95
Tract R, Wildridge 531 9/9/1988 2,412.77
Tract N, Wildridge 532 9/9/1988 14,838.72
Tract W, Eaglewood 494 4/1/1997 7,822.00
Lot 2, Eaglewood 495 1/7/2000 225,000.00
Tract A, Riverside 533 9/1/1989 9,908.00
Tract B, Filing 4, Eaglebend 496 7/26/1995 196.00
Open Space, McGrady Acres 534 12/30/1991 1,540.00
Lot 1, McGrady Acres (Eaglebend Park)543 12/1/2002 1,371.00
Tract A, Community Shopping Center (ex-walmart)497 12/2/1987 1,650,000.00
Lot 65-A, Block 2, BMBC 498 10/24/1990 150,000.00
Lot 55, Block 2, BMBC (TK Parcel)544 5/29/1992 13,107.00
Lot 25, Block 2, BMBC (Christie Lodge) (TK Parcel)545 6/12/1992 147,745.00
Tract AA, Mountain Star 527 6/30/1995 21,071.64
Tract C, Nottingham Station 538 7/25/1995 7,458.00
Lot 2, 1A & 1B, Swift Gulch 552 9/15/1994 1,586,483.00
Lot 6, Edgeview Villas, Lot 2, Block 2, Wildridge 539 11/25/1998 2,876.22
Lot 5, Filing 1, Village at Avon 546 12/31/2002 3,596.00
Tract B, Nottingham Station (TK Parcel)1/14/1993 39,650.00
Tract A, Nottingham Station (TK Parcel)547 1/14/1993
Lot 3, Sun Road (TK Parcel)548 6/12/1992 17,347.00
Plaza Way ROW -
Tract Q ROW (TK Parcel)549 10/10/1991 146,935.00
Lot 25, Block 2, BMBC (Christie Lodge) (TK Parcel)550 6/19/1992 7,869.00
Lot 20, Block 2, BMBC (TK Parcel)551 1/16/1991 3,850.00
Total Land 6,990,438.93 4,459,361.18 11,449,800.11
(9,840.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(357,810.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(21,420.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(12,530.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(876,495.29) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(154,675.64) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(1,031,775.18) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(46,377.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
(1,085.00) Listed Separately on Gen Govt Fixed Asset Spreadsheet
8,937,792.00
Assets being depreciated: Buildings 28,118,523.05
Utility Systems 4,575,955.92
Streets 57,676,955.40
Parking 3,163,427.44
Drainage 11,115,269.37
Irrigation 186,391.38
Bike Paths 8,146,049.35
Parks 8,208,264.55
Vehicles 3,467,557.73 Revise From Equip Replacement
Machinery & Equip 2,857,098.33 Revise From Equip Replacement
Total Assets Being Depreciated 127,515,492.52
Assets not being depreciated: Land 11,449,800.11
Land Improvements 190,870.40
Art 1,361,400.00
9
Infrastructure and Capital Asset Summary
Asset #Completion Date Historical Cost Estimated Cost Total Cost Estimated Life
Water Rights 1,792,958.80
Construction in progress 9,280,356.23
Total Assets not being depreciated 24,075,385.54
Matches Schedule of General Fixed Assets 151,590,878.06 Off from Gen Govt Capital Assets (land rounding)
10
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:01
The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith
Hymes called the Council regular meeting to order at 5:00 p.m. A roll call was taken, and Council
members present in person were Tamra Underwood, RJ Andrade, Scott Prince, Lindsay Hardy, Chico
Thuon, and Amy Phillips. Also present in person were Public Works Director Eva Wilson, Chief of Police
Greg Daly, Town Attorney Karl Hanlon, Town Manager Eric Heil, Deputy Town Manager/Town Clerk Patty
McKenny, General Government Manager Ineke de Jong, and Deputy Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:39
Town Manager Eric Heil requested to continue the public hearing for agenda item 5.5 as the price was
not ready yet. Councilor Underwood pulled agenda item 7.2 to be discussed, which Mayor Smith Hymes
added it after agenda item 5.8.
Councilor Thuon moved to approve the agenda as amended. Councilor Underwood seconded the motion
and the motion passed with a vote of 7 to 0.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:02:02
No conflicts of interest were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:02:22
Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that
this public comment section is intended for items not listed in the agenda and is limited to 3 minutes.
Ruth Stanley, Avon Resident, commented in person. She introduced herself and said she is running for
Council for the upcoming election on November 8th.
No virtual comments were made.
5. BUSINESS ITEMS
5.1. PUBLIC HEARING: SECOND READING ORDINANCE 22-13 ENACTING TITLE 8, CHAPTER 6 RECYCLING REQUIREMENTS
(SUSTAINABILITY COORDINATOR CHARLOTTE LIN)
Video Start Time: 00:03:37
Sustainability Coordinator Charlotte Lin presented a PPT presentation and gave a recap of the
edits requested by Council to be included in the ordinance.
Mayor Smith Hymes clarified that the current version should say “at least biweekly” frequency
and not “same as trash” as it was presented before. Councilor Underwood asked to make the
word “biweekly” clear, which means “every other week .” Councilor Thuon s uggested to change
the wording to “every other week .” Councilor Prince asked to not use the term “car t.”
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Sustainability Coordinator Charlotte Lin mentioned that, according to the haulers , 90% of Avon
households are currently enrolled for recyclin g, and clarified this is only registration but it is
unknown how well people registered are recycling. Counci l suggested several edits and
clarifications on the language.
Mayor Smith Hymes called for public comments and Heather O'Donnell, with Waste
Management, commented virtually. She said she has been working on this ordinance with
Sustainability Coordinator Charlotte Lin and other communities. She expressed every
communi ty has unique needs and she encouraged Council to revisit the invoicing piece. She
spoke about the hauler challenges with supplies, drivers and finding housing for those drivers.
She said the 13 -month rollout is not just needed for education but also to wo rk on supply chain
and manpower issues.
Councilor Thuon moved to approve second reading of Ordinance 22 -13 thereby adopting a new
Chapter 6 of Title 8 of the Avon Municipal Code establishing recycling requirements, including
hauler reporting and universal recycling in Avon , with the changes discussed . Mayor Pro Tem
Phillips seconded th e motion. Councilor Andrade wanted to note that where the Town is at now
compared to what the Town will achieve with this ordinance , is not worth the staff time. The
motion passed with a vote of 6 to 1. Councilor Andrade voted no.
5.2. WORK SESSION: HOUSING, LAND INVENTORY, ACQUISITION OF RESIDENCES (SENIOR PLANNER JENA SKINNER)
Video Start Time: 00:54:12
Senior Planner Jena Skinner presented the work session and recommended to pursue all four
of the Other Potential Housing Projects as well as continue to support and advance the Pending
Community Housing Projects . Council thanked the Community Development Department for
proactively pursuing all hou sing initiatives.
Mayor Smith Hymes expressed she would not support expanding the Mi Casa program to
existing homeowners and mentioned the that the old fire station could be of a great use for
housing. Councilor Prince supported her comment regarding the Mi Casa program and said the
money could be spent on other housing initiatives .
5.3. WORK SESSION: LANDSCAPE REGULATIONS (PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 01:33:25
Planning Director Matt Pielsticker presented a PPT presentation including water related projects,
current landscaping regulations, goals, and water budgeting. He expressed staff recommends that
the Town pursue code text amendment to modify Avon's landscaping regulations. Town Manager
Eric Heil explained that if there is an interest by Council tonight to direct staff to submit an application
to the Planning Commission, staff will then present their recommendations to Council on a first
reading of an ordinance.
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Thuon mentioned dry landscaping. Councilor Hardy requested staff to review the
regulation on section (G)(4). Councilor Underwood talked about water in Nottingham Park and
suggested the Town to get registered and perhaps get a membership at the Colorado Native Plant
Society. Mayor Smith Hymes said it is a priority to address existing development more than future
development and asked to also address turf.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Thuon moved to initiate Code Text Amendments for the purpose of updating the Town’s
Landscaping Standards, as outlined by staff and the changes recommended by Council. Mayor Pro
Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0.
5.4. FRONTGATE DEED RESTRICTION APPROVAL (PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 02:04:52
Planning Director Matt Pielsticker presented the deed restriction agreement for approval.
Councilor Andrade commented on Section (C)(ii), he said he would like the 90 days limit to seek
reemployment after loss of full-time employment to be changed to 180 days with a review option.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Thuon moved to approve the Deed Restriction Agreement for two (2) units in the Frontgate
project as presented with changes. Councilor Andrade seconded the motion and the motion passed
with a vote of 7 to 0.
5.5. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-14 AUTHORIZING THE PURCHASE OF SHERWOOD
MEADOWS UNIT 1B (TOWN MANAGER ERIC HEIL)
Video Start Time: 02:09:45
This agenda item was not ready for discussion tonight and it was continued, but Mayor Smith
Hymes opened the public comment since this item had been noticed as a Public Hearing.
Mayor Smith Hymes called for public comments and no public comments were made.
Mayor Pro Tem Phillips moved to continue second reading of Ordinance 22 -14 to the October
11th Council meeting. Councilor Andrade seconded t he motion and the motion passed with a
vote of 7 to 0.
5.6. HARRY A. NOTTINGHAM PARK SUMMER ACTIVITIES (RECREATION DIRECTOR MICHAEL LABAGH)
Video Start Time: 02:10:52
Recreation Director Michael Labagh presented a PPT presentation included in the packet with
a reflection and summary of the Recreation Department programs and summer activities.
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Andrade talked about the dogs off-leash area and dog signage. Mayor Pro Tem Phillips
mentioned the safety of the detention pond informal path. Mayor Smith Hymes suggested to
close it, but Councilor Hardy expressed that there could be a very cool element to be added in
here , considering people safety and ADA, as it is a very interesting unique area . Mayor Pro Tem
Phillips said it just does not work as it is now and it is unsafe. Councilor Thuon suggested to
build an inexpensive bridge similar to one in Beaver Creek, with very low maintenance and cost
with the Town’s own equipment and staff labor.
Mayor Pro Tem Phillips expressed this report presented tonight is great and that she really
appreciates the cross-departmental collaboration . She said the fitness court should be
maintained where it is for now. Councilor Underwood supported her comment on the
departments collaboration and talked about pedestrian connection paths to Lift View and the
water treatm ent plant and the south lake landscaping. Councilor Thuon suggested to add
benches throughout the park.
5.7. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-15 ENACTING DEVELOPMENT BONUS REGULATIONS
(PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 02:49:42
Planning Director Matt Pielsticker presented second reading of Ord inance 22-15.
Councilor Underwood thanked him for all the changes and expressed it looks terrific.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Thuon moved to approve second reading of Ordinance 22 -15 approving Code Text
Amendments for Development Bonuses. Mayor Pro Tem Phillips seconded th e motion and the
m otion passed with a vote of 7 to 0.
5.8. NOTICE OF AWARD FOR BUS SHELTER P AD CONSTRUCTION (PROJECT ENGINEER TIM THOMPSON)
Video Start Time: 02:51:51
Project Engineer Tim Thompson presented the Notice of Award for 6 Bus Shelter Pads and
explained the map with the bus shelters’ locations .
Councilor Hardy expressed her concern with the $20K for the design of the concrete pads.
Councilor Prince supported her comment. Mayor Smith Hymes asked if there was any grant
available for this pr oject. Public Works Director Eva Wilson said the Town applied last year but
did not get this grant.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Thuon moved to authorize issuance of the Notice of Award for the bus shelters pads
construction to the low bidder, Hess Contracting, in the amount of $203,969 and adjust the
project budget to $462,550. Mayor Pro Tem Phillips seconded th e motion and the motion
passed with a vote of 7 to 0.
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
7.2. PULLED WRITTEN REPORT: SHORT TERM RENTAL (STR) UPDATE (PLANNER 1+ MAX MORGAN)
Video Start Time: 03:01:58
Councilor Underwood mentioned she is an amateur user of MuniRevs when she has to pay for
her STR license fee and expressed concern for the rollout of this program as this is not a good
platform to do something so sensitive.
Senior Planner Jena Skinner explained there will be more personal touches with Planner 1+ Max
Morgan and Senior Accountant Dean Stockdale before the user goes to the portal . Town
Manager Eric Heil said that staff has been working with the MuniRevs team to be the best it can
be, and that s taff is committed to taking feedback and helping homeowners on a one-on-one
basis.
Mayor Pro Tem Phil lips requested to use “no cap” to make it less confusing for the number of
licenses available in the Short -Term Rental Overlay and Town Core Map captions. She also
requested to sort the Short -Term Rental License Report by property address and add a column
to say the maximum number of STR licenses available. Councilor Hardy pointed out again that
it should say “an STR” instead of “a STR .” Councilor Prince asked why the date of birth is
required in the application . He asked to clarify that the number of 42 nights are per calendar
year on page 184 #2 and to reword the next two bullets down .
6. MINUTES
6.1. APPROVAL OF SEPTEMBER 13, 2022 REGULAR COUNCIL MEETING MINUTES (DEPUTY TOWN CLERK BRENDA TORRES)
Video Start Time: 03:13:41
Councilor Underwood moved to approve the minutes from September 13, 2022 as presented.
Mayor Pro Tem Phillips seconded th e motion and the motion passed with a vote of 6 to 0.
Councilor Thuon abstained as he was absent in that meeting.
7. WRITTEN REPORTS
7.1. Monthly Financial Report (Finance Manager Joel McCracken)
7.2. Short Term Rental (STR) Update (Planner 1+ Max Morgan)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 03:14:11
Councilor Thuon asked to repaint the white lines up to Wildridge before the winter. He said the truck
turnaround sign is really beat up and having better signage would solve a lot of issues, he asked to solve
this before the next construction starts this fall. He questioned if the Town should have a plan for
migrants and have that on the radar. Lastly, he said hello to Rich Carroll and Ruth Stanley, who are
running for Council, and both were present in person.
Councilor Hardy has also thought whether the Town would get a busload of migrants and have a plan in
place. She said the Avon Police Station should consider a safe meetup space to purchase classifieds item,
similar to Vail's.
AVON REGULAR MEETING MINUTES
TUESDAY SEPTEMBER 27, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
She mentioned she visited the climate solutions summit in Breckenridge last week, there were many of
Eagle County representatives, and that she learned a lot and it was a great event. She said her biggest
takeaway were some quotes she wanted to share: "hope has to be earned" and "Rivers work better when
they are wet” and how to behave in delicate environment like the coral reef could be applied here. She
said that South Lake Tahoe banned plastic water bottles.
Mayor Pro Tem Phillips asked if our health wellness day on October 27th can include an offer for both flu
shots and Covid-19 boosters.
Mayor Smith Hymes said she attended the Colorado Water District annual meeting, and the conclusion
is that the trajectory is the worst-case scenario is most likely to happen for the different water crisis
scenarios that were outlined. She said that it was very sobering, and that the water crisis is not potential
but upon us and we all have to work hard on water. She agreed with Councilor Hardy that there were
tons of important information at that meeting, and she learned an interesting message, that the focus
should be on the convenience for the visitors more than telling them to be a good visitor and climate
conscious messaging. She said that this past Saturday was Public Lands Day, and she attended the
speeches at Camp Hale. She closed her comments reminding everyone about the Council budget retreat.
9. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 8:27 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s
office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Deputy Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
(970) 748-4087 ewood@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Elizabeth Wood, Communications & Marketing Manager
Ad Hoc Review Committee:
Ineke de Jong, General Government Manager
Elizabeth Wood, Communications and Marketing Manager
Sarah Smith Hymes, Mayor
JK Perry, High Five Access Media
Lindsay L. Hardy, Counselor
RE: 2023 Community Grant Program
DATE: September 29, 2022
SUMMARY: On June 10, 2022, the application materials for the 2023 Town of Avon Community Grant
Program, found as Attachment A, were published on the Town website and advertised for an eighty (80)
day period. In addition to posting on the Town’s website, press releases were issued on June 9 and August
4, 2022 announcing the availability of application materials. In addition, regular social media posts were
published on the Town of Avon Government Facebook page. Over the course of soliciting funding requests,
the Town received twenty-three (23) funding applications.
The Avon Town Manager and Finance Director provided direction to set $120,000 as the maximum amount
of money for 2023 Community Grant Program funding that the Ad Hoc Review Committee’s funding
recommendations shall not exceed.
The Ad Hoc Review Committee met on September 26, 2022 to review the submitted applications. The
review focused on the Application Review Guidelines included in the application materials. Committee
members took into account proposals that provided the most public benefit to Avon residents and visitors in
the areas of arts, culture, education, environment, health, heritage, human services and recreation in the
Town of Avon. Past funding levels, available funds, potential for on-going requests, filling a funding or
service gap and general priorities for all applications were also considered in the funding level
recommendation, which has been provided in this packet for Council consideration.
The Ad Hoc Review Committee reviewed twenty-three (23) applications for funding in 2023, totaling
$156,575 in cash requests and $3,125 for in-kind contributions. The Committee has recommended funding
in the total amount of $120,000 in cash and $3,125 for in-kind contributions.
2023 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS: Attachment B – 2023
Community Grant Program Requests and Recommendations Funding Summary includes
recommendations for funding (both cash contributions and in-kind requests).
ATTACHMENTS:
Attachment A - 2023 Town of Avon Community Grant Program Application Materials
Attachment B - 2023 Community Grant Program Requests and Recommendations Funding Summary
Thank you, Liz
COMMUNITY GRANTS PROGRAM
2023
INTRODUCTION: Welcome to the Town of Avon Community Grants Program! The Town of Avon accepts
applications for community grant funding from non-profit organizations that provide programs and services
in the areas of arts, culture, education, environment, health, heritage, housing, human services, Latino
outreach, and recreation. The overall intent of this program is to provide financial support to programs and
services that benefit the Avon community which are not otherwise provided through the Town of Avon
municipal government.
Community Grant Applications are reviewed on an annual basis. Grant funding is prioritized and approved
through our annual budgeting process. The Community Grant Program Criteria and Application packet is
available online. Please note that the Program Criteria has been revised for this year. Applications
must be submitted electronically no later than Monday, August 29, 2022. Notices are not sent to past
funding recipients. Interested organizations must reapply for any additional funding request.
An Ad Hoc Community Grants Review Committee will review all applications and make funding
recommendations to the Avon Town Council. Funding decisions are based on the completeness the
application, supporting documentation, eligibility, compliance with review guidelines, recommendation from
the Ad Hoc Grant Review Committee and availability of funds. The Grants Review Committee does not
anticipate conducting presentation meetings with applicants; however, the Grants Review Committee may
have questions or requests for additional information from applicants prior to convening as a Committee to
review applications.
The Avon Town Council approved $92,700 for community grants in 2022. This funding level is anticipated
in 2023, but it is not guaranteed and is at the complete discretion of the Town Council. The Ad Hoc Review
Committee’s funding recommendations will be incorporated into the annual proposed budget. Council will
take final action on the 2023 budget in December, 2022. Applicants may receive full funding, partial funding
or no funding. The Town of Avon reserves the sole right and discretion to determine the level of funding for
all community grant applications.
THE APPLICATION CLOSING DATE IS AUGUST 29, 2022
If you have any questions, please feel welcome to call 970-748‐4013 or email info@avon.org.
Sincerely,
Ineke de Jong
General Government Manager
2023 Town of Avon Community Grant Program Page 2 of 5
2023 TOWN OF AVON COMMUNITY GRANT PROGRAM:
ELIGIBILITY: Applications must meet the following minimum requirements to eligible:
1. Applications must be complete and received by the Closing Date. If you do not receive a
confirmation email, please assume that we did not receive your application.
2. The applicant must be a nonprofit (501(c)(3)) organization in good standing with the IRS, State of
Colorado and Town of Avon, and all funding-related local, state and federal agencies. The applicant
must be registered as a Colorado nonprofit organization with the Colorado Secretary of State and be
organized in the State of Colorado in order to be considered a nonprofit organization.
3. The application must propose a service or program that is offered to and benefits the Avon community,
including residents and businesses.
4. Grant requests may not exceed $10,000 per organization.
5. Grant funds may not be used for political or religious purposes.
APPLICATION REVIEW GUIDELINES: The Grant Committee will use the following review guidelines to
evaluate eligible applications and provide funding recommendations:
1. The application proposes a program or service that supports arts, culture, education, environment,
health, heritage, housing, human services or recreation in the Town of Avon.
2. The proposed program or service meets a need in the Avon community that is not met by other existing
organizations, by the Town of Avon, or by other local, state or federal governments.
3. The proposed program or service will not directly or unreasonably compete with existing private
businesses in Avon.
4. The applicant demonstrates a need for financial assistance.
5. Applications that request one-time funding to provide a new or expanded program or service will be
evaluated on the level of matching funds from other sources and on the likelihood of success of the
new or expanded program.
6. The applicant demonstrates broad community financial partnerships. (Applications which demonstrate
broad community partnerships and funding contributions from multiple sources will be viewed
favorably. Applications which involve services or programs that serve a region greater that the Town of
Avon should include financial contributions from other communities and neighborhoods.)
7. The application proposes clearly defined goals and outcomes which can be measured, including
evaluation of benefits to Avon community (e.g. number of Avon residents served).
8. The application requests financial support that is proportionate to the expected benefits for the Avon
community.
9. The applicant has a capable organizational structure to provide the stated programs or services and to
comply with grant reporting requirements (consideration will be given to the length of time for the
organization and staffing resources).
2023 Town of Avon Community Grant Program Page 3 of 5
APPLICATION REQUIREMENTS & SUBMITTAL GUIDELINES
THE APPLICATION CLOSING DATE IS AUGUST 29, 2022
Application Requirements: (Please do not exceed three pages)
1. Organization Executive Summary: Please provide a one-page Executive Summary of the service your organization
provides. Please include the mission of your organization, an overview of how your organization is funded and
whether they have received funding from the Town of Avon in the past, the target demographic of your
organization, the number of recipients who participated in a program, and the specific results.
2. Organization Name ___________________________________________________________
3. Program Title ________________________________________________________________
3.1 Contact Person__________________________
3.2 Title___________________________________
3.3 Phone_________________________________
3.4 E-mail_________________________________
4. Dollar amount granted by the Town of Avon for years 2016-2021 (if applicable): $_________________
5. Dollar amount granted by the Town of Avon for 2022 (if applicable): $_________________
6. Dollar amount requested for 2023 (if applicable): $_________________
7. Description of in-kind services granted over the past two years, and requested for 2023, if applicable:
_____________________________________________________________________________
_____________________________________________________________________________
8. Please provide IRS Form 990 (Return of Organization Exempt from Income Tax) to help us assess your agency’s
current non-profit status.
9. Describe the proposed program or services for which Town of Avon financial support is requested including a
description of the program or services are expected to benefit the Avon community.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
2023 Town of Avon Community Grant Program Page 4 of 5
_____________________________________________________________________________
_____________________________________________________________________________
10. Describe the number of Town of Avon residents or businesses that are expected to benefit directly from the
proposed program or services.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
11. Please attach your anticipated detailed line-item budget for the requested 2023 support, including in the revenues
all other funding partners, specifically listing all local government or municipal funding. Funds are not available for
capital improvements, equipment or supplies.
12. Describe how you will measure the success of the program or service for which funding is requested. Please
include clear objectives, outcomes, metrics and expectations.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
13. Describe the need for the Town of Avon’s financial support for the proposed program or service.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
14. Please list all anticipated funding sources for the current (2022) and coming year (2023). Be sure to highlight any
opportunities to leverage Town funds with external funds.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
2023 Town of Avon Community Grant Program Page 5 of 5
I affirm that all of the information included in this application, its attachments, and its supplemental
documents is true and correct to the best of my knowledge.
_______________________________________________ _________________________
Authorized Signature Date
Printed Name: _____________________________________
Application Submittal Guidelines:
1. Please email info@avon.org to request a link to submit your completed PDF application and attachments.
2. Number each item in the application to correspond to the Application Requirements stated above.
3. Do not exceed three (3) pages excluding attachments.
4. Only one application may be submitted per organization.
5. Incomplete or late applications will not be considered.
Please note that no additional materials will be accepted.
Do not send newspaper clippings, letters of support or promotional materials.
The Town of Avon will confirm receipt of all applications.
Review Process & Schedule:
June 10, 2022 2023 Town of Avon Community Grant Program
Application Materials Available
August 29, 2022 Closing Date for Applications
Week of September 19, 2022 (tentative) Funding Recommendations by Ad Hoc Review Committee
October 28, 2022 (tentative) Council Budget Retreat to Review and Provide Direction on
2023 Community Grant Program Funding, as Recommended
by the Ad Hoc Review Committee
December 13, 2022 (tentative) Public Hearing and Adoption of 2023 General Fund Budget
December 16, 2022 (tentative) Notification of Awards
Disclosures to all applicants:
• Funds will not be available until after January 1, 2023 and may be dispersed in installments, if awarded.
• Notification of awards will be sent after the Town Council approves the final budget in December, 2022.
ORGANIZATION 2023 CASH REQUEST 2023 IN-KIND REQUEST 2022 CASH AWARD 2021 CASH AWARD 2020 CASH AWARD 2019 CASH AWARD 990 Provided EXPLANATION OF FUNDING REQUEST COMMITTEE CASH RECOMMENDATION COMMITTEE IN-KIND
RECOMMENDATION
ALZHEIMER'S ASSOCIATION OF COLORADO $1,000 N/A $750 $0 $0 $500 YES Support for 2023 Rocky Mountain
Walk to End Alzheimer’s. $ 1,000.00
BRAVO! VAIL MUSIC FESTIVAL $5,000 N/A $0 $0 $0 $0 YES
Bravo! Vail Education Programs in
Avon:
1) Little Listeners @ the Avon Library
to engage kids and their families.
2) Music Makers Haciendo Musica at
the Avon Elementary school.
$ 4,000.00
BRIGHT FUTURE FOUNDATION OF EAGLE
COUNTY $7,500 Ten (10) ARC 10-Punch Cards (valued at
$850)$6,000 $5,000 $5,000 $5,000 YES
Advocates Ensuring Freedom Program -
includes comprehensive services
designed to support survivors to
achieve safety, stability and long-term
healing. Specifically support the 24-7
crisis line and Brighthouse, the new
emergency shelter, advocacy and case
management services and housing
stabilization services.
$ 6,000.00 Ten (10) ARC 10-Punch Cards
(valued at $850)
CATHOLIC CHARITIES $7,000 N/A $3,000 $3,000 $3,000 $3,000 YES
Community Integration Services -
Helps immigrants with interpretation
and translation, victim assistance,
wage theft investigation, mediation of
housing disputes, life-skills coaching
and outreach.
$ 5,000.00
EAGLE VALLEY COMMUNITY FOUNDATION $10,000 N/A $0 $100,000 $0 $0 YES
The Community Market - addresses
issues around food insecurity in our
rural resort community. Providing
access to free healthy food to those in
need.
$ 10,000.00
EDUCATION FOUNDATION OF EAGLE
COUNTY (EFEC)$10,000 Use of stage for Evening of Stars $10,000 $10,000 $12,500 $4,500 YES
Mental Health Resources for teachers
(meditations, gratitude gifts, meals,
teacher awards and scholarships)
Classroom grants for Celebrate the
Beat and possibly School of Rock to
give Avon children a chance to learn
music.
$ 10,000.00 Use of stage for Evening of Stars
EAGLE VALLEY LAND TRUST $6,000 N/A $6,000 $5,000 $5,000 $1,500 YES
Community Land Connection Series.
Stewardship & Outreach - Future
Conservationists program, Community
Land Connection Series, Weed
Warriors.
$ 2,000.00
FRIENDS OF MOUNTAIN RESCUE $3,500 N/A $0 $3,000 $5,200 $4,000 YES Further K9 Training for missing persons
or evidence searches in Eagle County. $ 2,000.00
HIGH FIVE MEDIA $5,500 N/A $0 $0 $0 $0 YES
Community Video Archival Program -
to save content long term, for the
benefit of current and future residents
in Avon and Eagle County to refer to
and build upon.
$ 5,500.00
HOPE CENTER OF THE EAGLE RIVER
VALLEY $10,000 N/A $10,000 $0 $0 $0 YES
Your Hope Center School Based
Programs - Mental health clinicians at
Avon Elementary School offering free
clinical behavioral health support.
$ 9,000.00
LOAVES AND FISHES CAFÉ - EAGLE RIVER
PRESBYTERIAN CHURCH $3,000 N/A $3,000 $0 $0 $0
NO, they do not file taxes
under the umbrella of
Eagle River Presbyterian
Church
Weekly Free Community Dinner -
Wednesday Night Dinners at Eagle
River Presbyterian Church.
$ 3,000.00
MOUNTAIN PRIDE $10,000 Use of in-kind for Pride in the Park
($2,000)$0 $0 $0 $0
NO, they have not been in
operation for an entire
calendar year.
Pride in Avon Year-Round. Funds
support pride in the park event which
is a fundraising event for Mountain
Pride which in turn serves Avon's
LGBTQIA+ residents, allies and visitors.
Funds will be used to provide
programming.
$ 6,000.00 Use of in-kind for Pride in the Park
($2,000)
MOUNTAIN YOUTH $5,000 Four (4) 5-punch ARC cards (valued at
$220)$5,000 $5,000 $5,000 $3,500 YES
Community Education and Prevention
Efforts for Healthy Youth - Youth
assessment and positive media
campaign activities, community
education efforts, in-school prevention
programs, youth leadership and
advocacy efforts, prosocial youth
activities, and safe driving and positive
community change strategies.
$ 5,000.00 Four (4) 5-punch ARC cards (valued
at $220)
MY FUTURE PATHWAYS $10,000.00 N/A $0.00 $0.00 $0.00 $0.00 YES
Swim Club - Swim classes for
Homestake Peak Students at the Avon
Recreational Center.
$ -
RED RIBBON PROJECT $1,500 One (1) 5-punch ARC Card (valued at
$55)$1,200 $1,200 $1,200 $1,000 YES
Youth Skills Building Program -
prevention and intervention of risky
youth behaviors.
$ 1,500.00 One (1) 5-punch ARC Card (valued
at $55)
SMALL CHAMPIONS $10,000 N/A $0 $6,000 $0 $9,250 YES
Sports & Recreation Programs -
Provides recreational opportunities for
youth with physical and cognitive
disabilities. They introduce a wide
variety of sports and recreation
through one-on-one instruction and
equipment.
$ 7,500.00
SOS OUTREACH $8,500 N/A $8,500 $4,000 $7,500 $4,000 YES
Outdoor mentor-based programs for
Eagle County Youth - four year
program that matches peer group with
positive adult mentor.
$ 7,500.00
SPEAKUP REACHOUT $5,000 N/A $5,000 $5,000 $5,000 $5,000 YES
Suicide prevention and stigma
reduction project - includes formal
training programs for suicide
prevention - including Unlocking
Behavioral Health in Eagle County
course.
$ 5,000.00
THE CYCLE EFFECT $2,500 N/A $0 $2,200 $0 $0 YES
Girls Mountain Bike Program - One
Avon participant for a years worth of
programming.
$ 500.00
UNITED WAY OF EAGLE RIVER VALLEY $10,000 N/A $5,000 $0 $0 $0 YES
Youth Closet & Toy Chest - provides
free clothing, school supplies, diapers
and wipes and case management to
caregivers of infants and youth.
$ 7,000.00
VAIL VALLEY ART GUILD $5,575 N/A $2,500 $2,500 $6,000 $4,000 Postcard only
under $50K
Art the Valley - Promote awareness
and growth in the visual arts in the
community. Programs include Art
Institute Workshops, First and Second
Friday, Guest artist demonstrations
and discussions.
$ 2,500.00
VAIL VALLEY CHARITABLE FUND $10,000 N/A $10,000 $5,000 $0 $0 YES
Direct Aid grants to people who
experience a medical crisis; individual
grants up to $5,000.
$ 10,000.00
VAIL VALLEY SALVATION ARMY $10,000 N/A $10,000 $10,000 $5,000 $5,000
NO, technically the
Salvation Army is a Church
and does not need one
Get Out and Grow Avon - Includes
Growing Gardeners program for local
youth, free plants, individual and
group horticultural therapy,
discounted garden plots.
$ 10,000.00
TOTAL FUNDING
REQUESTED $156,575.00 $3,125.00 TOTAL FUNDING
RECOMMENDED $ 120,000.00 $3,125.00
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 1 of 19
Town of Avon
2022 Department Goals
INTRODUCTION: This document presents specific tasks and projects to be completed, or substantially
completed, during 2022. The 2022 Department Goals replaces the former Strategic Plan with regard to
identifying specific projects to be completed during the calendar year as well as clarifies the Department
responsible for performing the tasks. Quarterly updates will be provided to Council at which time Council
members may discuss the 2022 Department Goals and provide direction on revisions, additions, deletions,
and changes in priority. The 2022 Department Goals provides a foundation for organizing and scheduling
Staff work as well as scheduling reports, work session and action items for Council meetings. Within each
Department goals are identified as Tier 1 (first priority) and Tier 2 (dependent on available resources).
GENERAL GOVERNMENT
TIER 1
1. Create a ‘Work for the Town’ Video: The Town is hiring many new colleagues and staff identified a
desire to create a video “what is it like to work for the Town of Avon” for the job listings page. Staff is
preparing a script and a list of required footage to create this video in Q1. The video is complete
and posted on our homepage since the end of May. COMPLETED.
2. Create & Conduct a Neighborhood Survey or Business Survey: A Wildridge Neighborhood
survey was conducted in 2020, a town wide Community Survey was conducted in 2021. In 2022 we
plan to focus on a business owners survey to solicit input on Town services and pending policy
questions. The Business Survey was launched prior to Memorial Day weekend and is open
until June 30. The Town received 72 completed surveys and the results were presented to
Council at the August 23 regular meeting. COMPLETED.
3. Conduct Long Range Avon Vision Process to Replace Former Strategic Plan: A vision
document will be created that describes how the Avon community desires to see Avon in 10 to 20
years along with strategic policies to achieve this vision. Staff will continue to prepare the initial
data on Avon’s current demographics and development and existing approved development
plans for review Q1 2023. Staff intends to present a fairly well-defined process with
background information at the early 2023 retreat. Staff will research and compile comparative
vision & strategic plans to facilitate the next Council’s review, discussion and ability to
proceed with a long-range visioning process.
4. Review Marketing Strategies and Goals: In 2021 the Town launched a brand new
discoveravon.org website. Council expressed concerns about ‘Town capacity’ and not attracting
more visitors to Avon during the winter & summer months through marketing. In 2022 staff will reflect
on the analytics of the discoveravon.com website and host a Council work session to review and
discuss marketing strategies and goals for 2022 and beyond. Completed in work session in
January. COMPLETED.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 2 of 19
5. Create and roll out an E-Bike Incentive Program: Council approved an E-Bike Incentive Program
in the fall of 2021. Staff is preparing a variety of promotional efforts to get the word out. The goal is to
incentivize approximately 125-250 new or used e-bike purchases in the first year and then review
performance, functionality and usage with Council in the fall of 2022. Staff has implemented an E-
Bike rebate program. Staff provided a first report in May on the status of this rebate program
and provided another status update at the July 26 meeting. The incentive program is intended
to continue in 2023 unless Council provides a different direction. COMPLETED.
6. Implement Department Re-Organization as Approved by the Town Council: Council approved
the consolidation of Town departments in the fall of 2021. HR will work on the recruitment of the
public works director. General Government will assist with the implementation of the consolidated
Public Works department comprising the former departments of fleet, mobility, engineering & facilities
and public operations (formerly public works). Phase II of Consolidation was approved by
Council at its April 12, 2022 Council meeting. The Public Works Director position was filled on
June 6 and the Deputy Town Manager position was filled on June 30. COMPLETED.
7. Expand the Art Around Avon Program: Avon launched the “Art Around Avon” program in June
2021. Staff contracted with 7 artists to create 9 outdoor art works that are displayed in various
locations in Avon for a year and then would be replaced each year with new artwork. Staff plans to
continue the program and expand it by up to 35 pieces by the end of 2023. Staff has secured a
license agreement for locations on Hoffman Commercial properties and Avon Town Square
Condominum Association and successfully posted a call for artist proposals and
conducted/hosted a citizen review committee. In early June, 19 new Art Installations and 6
new stormdrain decals were installed. The Art Around Avon walk took place on Friday June
10, 2022. COMPLETED.
8. Promote Recycling for Multi-Family and Accommodations Buildings in the Town Core: The
West Town Center area has the highest concentration of multi-family and accommodations buildings.
Staff will develop a contact list, determine existing practices, organize open house meetings with the
building managers, and identify opportunities to promote recycling for these properties. Staff
worked on updating the existing information on recycling for Multi-Family and
Accommodation buildings in Town Core in June. An overview of Climate Action strategies
and activities was presented to Council at the May 10th Council meeting. This goal ties in with
goal #11 and Research on Recycling including recycling at Multi-Family and Accommodations
Buildings. Council approved second reading of Ordinance 22-13 at the September 27 Council
meeting, requiring recycling for Multi-Family and Commercial Buildings on November 1, 2023.
Sustainability coordinator Charlotte Lin is working on the finer details of the education
campaign to take place between September 2022 and October 2022. COMPLETED.
9. Research Net Zero Communities: Avon endorses the Net Zero Mountain Town 2030 goals of
reducing community greenhouse gas emissions to a “net zero” level. This goal involves researching
and presenting the actions, economy and lifestyle of communities that have achieved net zero
greenhouse gas emissions. Staff expects to update existing information and plans to present
information in the 4rd Quarter.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 3 of 19
10. Vehicle Idling Prevention Education: In October 2021 Council discussed vehicle idling prevention
and tasked staff to ensure Town employees set the example for the rest of the public. In addition,
Council directed staff to action on an educational and awareness campaign that promotes self-
enforcement of the State Idling laws. Staff adopted an internal Idling Policy as requested by Council.
This work is on hold. Staff is prioritizing Climate Action strategies and the current focus is on
Recycling and Waste Diversion, rather than idling.
11. Analyze a Recycling Ordinance: Research recycling ordinances from other communities, prepare
recycling ordinance with options, stakeholder involvement plan and implementation for Council
consideration. Staff presented an initial work session on July 26. Council approved second
reading of Ordinance 22-13 at the September 27 Council meeting, requiring recycling for
Multi-Family and Commercial Buildings and universal recycling for all households on November 1, 2023. Sustainability coordinator Charlotte Lin is working on the finer details of
the education campaign to take place between September 2022 and October 2022.
COMPLETED.
12. Analyze all Climate Action Organizations: Create a list of our existing relationships and
subscriptions to climate action related organizations and evaluate benefit of those relationships. Staff
is compiling this information and will present a written report at a November Council meeting.
13. Develop Avon Recall Ordinance: Prepare a draft ordinance to local implement recall procedures
and requirements. First Reading of an Ordinance was presented to Council on June 14 and
Council approved second reading of Ordinance 22-11 at the July 26 Council meeting.
COMPLETED.
TIER 2
14. Comcast Franchise Renewal: The current Comcast Franchise Agreement expires at the end of
2022. A cable franchise agreement renewal process typically requires a year. The goal is to review
the process in Q1 and conduct the majority of the renewal process by Q3 2022. This work is on
hold. The existing Franchise Agreement automatically extends with the current terms under
the federal Telecommunications Act.
15. Update Procurement Code: The existing Procurement Code was adopted in 2010. Staff has a
working draft of a revised and updated Procurement Code to present to Council at the end of
February. Adoption of the revised Procurement Code would occur by Resolution. Staff plans to
bring an updated Procurement Code to Council in the 4th Quarter.
16. Trademark Logos and Names: Identify various logos, marks, event names and tag lines used for
Avon’s brand and file appropriate action to trademark and protect this branding and marketing
intellectual property. Staff worked on identifying logos and names in the third quarter. Staff
then created a specimen spreadsheet identifying when and where Avon logos & branded
Avon event names were first used and the audience for each of those. Maintaining and
updating this specimen file will be an ongoing effort to protect Avon’s intellectual property.
COMPLETED.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 4 of 19
17. Research Community Engagement Platforms: Council approved the “Bang the Table” Community
Engagement Platform in fall of 2020. Staff has made the decision to transition Engage Avon content
back to the Town of Avon municipal website at the end of 2021 due to the lack of community
engagement and platform difficulties/limitations. In 2022, Staff will research different platforms with a
focus on ease of registration and formatting flexibility. This work was on hold over the summer
with limited staff resources and a focus on special events. Staff plans to identify appropriate
options for a community engagement platform in 2023.
18. Analyze strategies to fill Empty Storefronts in Avon Town Core: Research, present and develop
strategies to fill empty commercial spaces in the Avon Town Core. Staff hopes to initially address
this topic at a future Council retreat.
FINANCE
TIER 1
1. Oversee EPS Financial Analysis updates: In 2018 EPS prepared a study for the Town - a Peer
Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate
Transfer Tax Impacts. The Town has entered into a contract with EPS to update the information in
the 2018 Study to continue to inform staff, elected officials, and interested residents on Avon’s
revenue, tax, and fee levels compared to other areas. Staff Update October 6- Staff has received
the final draft of the report and has reviewed the draft with the Finance Committee. Due to
scheduling conflicts and agenda priorities, the final report has yet to be presented to Council.
2. Continue to review and revise accounting procedures and internal controls to best utilize the
functionality and efficiencies of the Tyler Incode ERP system: In 2021, the Finance Department
implemented a comprehensive ERP system that included modules for general ledger and funding
accounting, cashiering, purchasing, accounts payable, accounts receivable, personnel management,
payroll administration, fixed assets, project accounting, bank reconciliations, and position budgeting.
The implementation was intense and left little time for anything but the implementation itself. In 2022,
the Finance Department staff will review and revise its policies and procedures to document the
functionality and controls that it now has with the ERP system. One important improvement has
been implemented so far in 2022 related to procurement and purchasing. Employees entering
requisitions for procuring commodities and services are required to attach documentation
regarding quotes, bid documents, sole sourcing, etc. pursuant to the procurement code. The
other improvement is currently in progress and related to the implementation of the Tyler
Executime timekeeping module. This module will replace the Kronos timekeeping system and
will ease the burden for employees entering their work hours, jobs and projects, leave
requests, etc. The system allows for remote access via cell phone with GPS fencing and will
reduce the number of physical timeclocks required. Executive also integrates directly into
our Incode payroll administration system and will reduce the amount of time required in
Finance for payroll processing. Update June 23 – This objective is ongoing. Due to staff
shortages the objective to best utilize the Tyler Incode system is taking longer and will likely
continue well into the future. October 6 – Finance Manager Joel McCracken has been
providing one-on-one training with employees as he sees the need. Due to staff shortages,
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 5 of 19
group training sessions have not yet been scheduled. This objective is ongoing. For future goals and objective updates, this Goal #2 and Goal #3 should be combined.
3. Continue to collaborate with other Departments to establish best practice use of Incode:
Finance Department staff will be holding training sessions with certain users of the Incode software to
ensure that they are adequately trained on the software and on Town procedures. The first such
training will be on purchasing and procurement. Due to the shortness of Finance staff at the
moment we have not had an opportunity to hold any training sessions yet. After the audit we
will be this on the schedule. Update June 23 – Still anticipating holding training sessions this
summer. October 6 – Finance Manager Joel McCracken has been providing one-on-one
training with employees as he sees the need. Due to staff shortages, group training sessions
have not yet been scheduled. This objective is ongoing.
4. Implementation of Town-wide Executime timekeeping software: Implementation of a new Tyler
Executime timekeeping system has already begun. The new system ties directly into the Incode
ERP and will eliminate many of the issues that users have had with our old Kronos system that was
complicated, unintuitive and cumbersome. As mentioned above, the implementation of
Executime is in process. Estimated cutover date is this fall. Update June 23 – Awaiting new
time clocks that will replace the Kronos time clocks. Upon arrival testing will begin on the
new clocks. October 6 – Due to delays in receiving and testing the timeclocks and other
issues, Finance staff is meeting with the Tyler project manager on October 12 to discuss the
project. Implementation has been delayed until Spring 2023.
5. Implementation of Short-term Rental Tax: Implementation of the Town's recently adopted 2%
short-term rental tax has already taken place. As soon as the ballots were counted and staff was
notified that the question passed, communications went out to the short-term rental licensees along
with the Online Travel Companies to inform them of the effective date of the tax. In addition, Town
staff worked with MuniRevs to revise our online forms and their back-office accounting to receipt-in
and track those remittances as they come in and to deposit them in the Town's Community Housing
Fund. The short-term rental tax has been implemented and is set up in MuniRevs.
COMPLETED.
6. Refresh of production Storage Area Network appliances: Town current has two Storage Area
Network (SAN) appliance that were purchase in 2016. All production data is saved on these two
appliances. The appliances reside in separate locations and are configured to replicate data
between themselves. Replication is key to the Town’s disaster recovery plan. The SAN appliances
End of Support was December of 2021. The replacement appliances have improved performance
and provides the additional dataspace for the Town’s future needs. The storage appliances have
been ordered. Delivery is estimated to be 3rd quarter of 2022. Updated June 23 – No change
still awaiting delivery. October 6 - Delivered and installed. Appliances are currently
undergoing testing and will be put into production within a couple of weeks.
7. Implement Microsoft Teams replacing Skype for Business: 2020 Microsoft announced that cloud
version of Skype for Businesses end of life was July 2021. Although Microsoft was going to
continue to support hosted version, support would be ending soon. In 2021, to help with working
remotely and holding web conferencing the town implemented Teams conferencing. In addition, the
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 6 of 19
Town’s Skype for Business that was implemented in 2016 was due to be refreshed in
2022. Therefore, the next step is to migrate to full version of Teams. The Town’s network
consultants are currently establishing a test circuit to Microsoft for testing the circuit. June
23- testing still ongoing. October 6 – New phone system has been implemented and changed
over with basic features. Additional features and functionality will be rolled-out to employees
in the next few months.
8. Refresh seven network switches: This is standard replacement cycle of system network
switches. Life cycle of network switch is between 4 and 7 years depending on model and
environment. The switches have been ordered. Delivery is estimated to be 3rd quarter 2022.
Updated June 23 – No change still awaiting delivery. October 6 – no change, still awaiting
delivery.
9. Research and Support Consideration of Use Tax and Marijuana Tax: Council expressed interest
in researching and considering both a Use Tax and Marijuana Tax for potential referral to the
November, 2022 general election. Finance staff is presenting a report on use tax to Town
Council on May 10. COMPLETED.
10. Analyze RETT exemptions & Revenues: Prepare an analysis on RETT exemptions and RETT
revenues for the next decade. This project has not yet been started. June 23 - No further
updates at this time. October 6 – No further updates at this time.
TIER 2
11. Implement Broadband improvements as directed by Council: The Broadband planning project
was primarily completed at the end of 2021. The remaining task is presentation of a report by HR
Green to the Avon Town Council. Based on the Council's feedback and direction, the 2022 workplan
for this item will be updated. The Town Manager and IT Manager will be meeting later this
month with Brandy Reiter, the new Director of Broadband for the State of Colorado, to
discuss available grant funds. A final presentation of the HR Green Broadband report is yet
to be scheduled for Council. June 23 - No further updates at this time. October 6 – Robert
McKenner and Eric Heil provided their recommendation to Town Council on September 13.
Town Council requested a second work session for October 11. Comcast and other ISPs and
NWCCOG will be present to answer questions and describe the process for joining Project
Thor.
HUMAN RESOURCES
TIER 1
1. Implement Human Resources Information System (HRIS): Working closely with Finance and IT,
complete the identification and purchase of an HRIS system. Then, complete implementation. Staff
identified BambooHR as a cost-effective subscription based Human Resources Information
System (HRIS) platform. Data collection began in late August 2022. Data correction, input,
and deletion; update and create forms, letters, and email templates and notice; establish
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 7 of 19
workflows; and assign employee supervisors. Training for HR on Onboarding and Orientation, and Employee Self-Service (ESS) Training 1st Quarter 2023
2. Assist with Recruiting New Public Works Director: Work with Town Manager to identify, recruit,
hire and onboard a Public Works Director. Town retained the services of Prothman Company, a
recruiting company, who sent a hard copy of our recruitment brochure to all public works
directors west of the Mississippi and posted the job advertisement on all major job listing
outlets. We have conducted interviews of two eligible candidates. COMPLETED.
3. Conduct Biennial Comparator Salary Survey: This will include gathering primary research from
comparator communities, districts and agencies, analyzing the data, setting out changes in pay
ranges, and implement corresponding pay increases on schedule. Staff completed market survey,
pay increases, and updated the 2022 Mid-Year and 2023 Salary ranges for budget. Staff also
worked closely with the Recreation director to analyze and identify pay gaps for part-time
staff. COMPLETED.
4. Implement Public Service Training: Identify and engage a trainer, develop and adopt uniform
standards, expectations and skills for all Town employee interactions with the public, and deliver
training to all fulltime employees. Develop a Train the Trainer for Rec and Mobility to include this
content in onboarding for seasonal or part-time employees. Staff expects to introduce this
program in the 3rd quarter. HR staff has contacted a consultant to meet with the Town
Manager’s Office, Director team and HR to begin discussions about developing this training
program.
5. Implement High Quality Leadership Training: Identify and engage training sources to deliver
impactful training ranging from Supervision 101 to Leadership Development via ICMA. Deliver this
training for all directors, managers, superintendents and supervisors. Staff expects to introduce
this program in the 3rd quarter. HR staff and Town Manager’s Office continues to collect ideas
about topics, concepts and trainers to assist in delivering quality leadership training to the
organization. A number of management staff are currently engaged in the ICMA leadership
program which will also be offered in 2023.
6. Update ADA Coordinator Resolution. Update the 1993 Resolution which sets forth designation
and duties of the ADA Coordinator and present the Resolution to Council. An updated Resolution
was prepared and presented to Council at the May 24, 2022 Council meeting. COMPLETED.
COMMUNITY DEVELOPMENT
TIER 1
1. Establish a Climate Action Investment Matrix: Avon appropriates and invests funds every year to
implement greenhouse gas reduction and advance climate action goals. Establishment of an
investment matrix is a carry-over project from 2020. The intent is to summarize various climate action
projects, the financial investment for each project, the reduction of greenhouse gas and then provide
a comparison of return on investment for various projects. Draft matrix has been updated based
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 8 of 19
upon input from various department directors and contributors. Scheduled for work session in 3rd Quarter. New formula has been created for analysis of hybrid vehicles vs. all electric.
Results will be presented in 4th Quarter.
2. Refine SmartGov Online Permit Software: The new permit and planning application software went
‘live’ April 2021. Now it is time to optimizing the software and workflow processes in place.
Community Development will be assisting Public Works with creating a Right-of-Way process
through Smartgov to streamline that permit process for continuity. Progress has been made with
contractor and parcel uploads. Right-of-Way permits and Grading permits are now live in the
system. Additional work in 2022 includes improved reporting for Eagle County assessor’s
department. Custom report for Eagle County scheduled for 4th Quarter.
3. Adopt 2021 International Building Codes: The Town of Avon currently administers the 2015
International Building Codes (Building, Residential, Energy Conservation, Plumbing, Fuel Gas,
Mechanical, Fire Code, Property Maintenance, Wildland-Urban Interface) and 2020 National Electric
Code. In coordination with our neighboring entities, adoption of the updated 2021 International
Building Codes is being pursued. Staff will bring this to the Town Council with adoption by
Ordinance, with local exception considerations. This will take action by Ordinance with the Town
Council. The regional building officials continue to meet and gather information on code
changes and local exceptions. This be scheduled in September and October for adoption.
Ordinance drafted, with all local exceptions to new International Codes produced in redline
strikethrough format. Scheduled for Town Council action in October/November.
4. Standardize Referral Process for Village (at Avon) Development Review: The PUD Guide and
Development Agreement for the Village (at Avon) requires a referral and comment-only process with
the Planning and Zoning Commission. Now that development is picking up in the Village (at Avon)
Subdivision, Staff is finding that there may be efficiencies to made with the timing and manner with
which referrals are administered. Internal department referrals and PZC referrals earlier in the
design process will benefit all future projects. Planning Director Matt Pielsticker has assumed Design
Review Board membership for the Village (at Avon) and that will further advance this important
coordination effort. Working to schedule a joint Village (at Avon) DRB and PZC work session in
3rd quarter to discuss improved process. No progress.
5. Advance Community Housing Projects (Swift Gulch, other opportunities): In addition to
contract management for design services, the Community Development Department will take a
leadership role with entitlements, negotiations, and coordination with other stakeholders. Full design
contract was approved by Town Council in March. Soils testing results will be available in
June. RFP for pre-construction services were awarded to RA Nelson. Financing strategies
are being developed. See separate Housing report with updates on all housing efforts. Full
schematic design level drawings complete. Cost estimates completed by RA Nelson and
third-party cost estimator. Council affirmed direction to hold Design Development level
drawings unless conclusion of Public Works facility plans to determine if Lot 5 is more
feasible.
6. Implement New Records Retention Process for Paperless Files: With the implementation of new
permit and planning software comes the challenge of records retention and constructing land use
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 9 of 19
record files at the conclusion of projects and permits. The goal of this effort is to standardize a
process that captures relevant application and permit information into the Town’s record keeping
software for safe keeping and future inspection. No progress. Planning files have established
process for records retention. Building Permit files now have process and numerous files
have been closed out. Parcel numbers are now included in all land use files for easy
connection to future GIS system. COMPLETED.
7. June Creek Road Emergency Egress: Community Development will continue to lead Town’s efforts
to coordinate with the Berry Creek Metropolitan District, Eagle River Fire Protection District, Eagle
County Emergency Management, United States Forest Service, and adjacent landowners to explore
a formal established emergency vehicle access from Singletree and June Creek Point. See
Separate Memo Update with details on work completed and future activities. Draft
Maintenance and Easement agreement created. Drone will fly in October to capture high-
quality imagery to be used in future discussions with Singletree, USFS, and adjacent property
owners.
8. Dark Sky Ordinance: The Town of Avon has implemented the Avon Outdoor Lighting Ordinance
since 2004. The regulations limit exterior light fixtures over 1,000 lumen output to a “full cutoff”
design. The current Ordinance lacks substantive qualitative measures (i.e. foot candle limit for
canopy lighting versus parking lot lighting) and any consideration to the potential affects of interior
lighting on adjacent properties. Options will be vetted with PZC before being brought through the
adoption process with Town Council by Ordinance. This goal has been deferred due to
reprioritization for short term rental regulations. No progress.
9. Emergency Notification Planning: Community Development will present the results of further
study of an expanded emergency notification system for Mountain Star, Wildwood and Wildridge
communities. Implementation of the system will be pursued if community support is received. The
Town Council approved a budget amendment, minor development plan application, and
contract award for purchase of sirens. Future action will include easement agreements with
Eagle River Water and Sanitation District and Holy Cross Electric. Agreements were received
from Eagle River Water and Sanitation and this project is with Public Works for completion.
10. Marijuana Licensing: Direction to pursue the potential licensing and regulation of retail marijuana in
Avon was received in Fall 2021. Further information will be presented to PZC and Town Council,
leading to a possible ballot measure in November. Community Development will lead the zoning,
distancing requirements, and development review considerations for these types of uses. Deferred
and dependent on November 2022 election outcome. Deferred due to election decision to
remove from ballot.
TIER 2
11. Oversee 351 Benchmark/Recreation Center/Pedestrian Mall planning project: Community
Development will steer this planning project, which will tie together previous planning efforts and
solidify a direction heading forward for these most significant public properties. Community
Development will lead with strategic direction, act as a liaison between consultant services, and
public engagement. Contract completed with Norris Design Group and kick-off meeting took
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 10 of 19
place July 11th. Project schedule includes initial design concepts by the end of 2022, with public outreach in early 2023.
12. Collect Residential Sales Data: Currently, approximately 50% of residences in Avon are occupied
by full-time residents as their primary residence. The Avon Community Housing Plan states the goal
to preserve this ratio of at least 50% primary residence occupancy of residential properties. In order
to monitor and track compliance with this goal, residential sales data should be collected each year to
determine the loss or gain in primary residence occupancy as well as to track real estate prices in
relationship to affordable and accessible housing. Staff has collected partial data as part of the
short term rental review process. Collection of sales data is ongoing.
13. Wildridge Covenants: Review Wildridge Covenants with Council and explore options. Deferred due
to other department priorities. No progress.
RECREATION
TIER 1
1. Create Recreation Work Plans: A work plan will be created for each Recreation Division: Aquatics,
Community Swim Program, Guest Services, Programs, and Fitness. These goals will focus on
bringing the Recreation Department closer to industry “best” practices and standards. The work plans
will include seasonal guidance for recreation facilities in Harry A. Nottingham Park. Work plans will
be created in the first quarter of 2022. All work plans are being developed and reviewed by
Recreation Department staff. These plans will continue to be updated on a yearly basis to
ensure quality succession planning for the Recreation Department. All work plans will be
completed no later than October 28. This will allow new full-time staff the opportunity to
experience a full year of working in their roles. Work plans for the Recreation Services
division and Aquatics division are being finalized and reviewed by the two Recreation
Superintendents. A department wide and division specific work plans will be completed no
later than October 28.
2. Conduct a Recreation Department Patron Survey: The survey will help guide staff on adjustments
made to operations, programming and facility equipment and amenities. This survey will be created
in January/February and released to the Recreation Department patrons for completion March/April.
The survey was developed from January-March and has been reviewed by the Health and
Recreation Committee. The survey collection period is from April 8 – May 13. Results were
analyzed and shared at the May 17 Health and Recreation Committee meeting. A work session
to review the survey results is scheduled for the June 28 Town Council meeting.
COMPLETED.
3. Update Whitewater Park Signage: New signage for Avon’s Whitewater Park will include updated
activity information be revised according to Town brand standards. Sign proofs will be developed in
the winter and installed by May 1. Refer signs to Planning and Zoning Commission. Sign draft
requests have been sent to Fine Signs of Colorado to provide a proof. Once received back,
signs will be approved by the Planning and Zoning Commission, sent to production and
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 11 of 19
installed as soon as they arrive. Recreation and Public Works Staff are finalizing sign content, location and design. Updated project completion is tentatively set for September 30.
This project has been postponed and signs will be updated and installed no later than May 15,
2023.
4. Assist with Improvements to Pocket Parks and Harry A. Nottingham Park: Staff will comment
and advise on the implementation of general improvements in all park facilities in the Town as
discussed with Council in 2021. Staff have met with the Public Works Department to provide
suggestions for improvements to the Town’s three pocket parks and Harry A. Nottingham
Park. Staff are using the documents from the October 2021 work session to guide
improvements. A written report was included at the June 14 Town Council meeting with updates regarding all potential Harry A. Nottingham Park projects. Spring/Summer updates:
Landscaping has been improved at the Wildridge Pocket Park, Harry A. Nottingham Park
“Welcome” signs have been updated and replaced, the sand has been replaced at the swim beach and the fence by the sand volleyball court has been replaced and doubled in height. A
work session regarding improvements to Harry A. Nottingham Park was held at the
September 27 Town Council meeting. Written reports and work sessions will continue to be
provided Spring through Fall to ensure formal updates and feedback are provided.
Summer/Fall projects include: addressing the shoreline erosion east of the fishing pier,
repair of a bench at Wildridge Pocket Park, replacement of all wood on the west bridge in
Harry A. Nottingham Park, repair of wood railings at the Whitewater Park, sport court
reconstruction and the addition of picnic shelter rentals at O’Neal Spur Pocket Park.
5. Expand Youth and Adult Programming (Teens and Seniors) and Rebuild Summer Youth
Camps: Staff will continue to rebuild and expand youth and adult programming throughout the year
with the additions of recreational opportunities in each of our Program Cycles: Winter/Spring (Jan-
Apr), Summer (May-Aug) and Fall/Winter (Sep-Dec). Consider adding tennis and pickleball programs
for kids. Tiered priority registration, for Avon and Eagle County residents, was implemented
for Summer Youth Camps for the first time this Spring. Summer Camp days are currently
capped at thirty participants per day until additional part-time staff are hired. The addition of
Senior programming includes water and land-based aerobics. The department has also
partnered with Eagle County Healthy Aging to offer a group exercise class for patrons age 60
and up. Recreation Programs Division staff offered four Teen specific programs between
January – April: Pizza & Plunge, Futsal Spectacular, Gym & Swim and Movie & Popcorn.
Unfortunately, all teen events were cancelled due to lack of interest. The Recreation Programs
division has met with Mountain Youth, Vail Valley Foundation and YouthPower365 to continue
advertising and partnering efforts to offer programs in the future. Staff continues to be in
contact with local youth groups and schools to advertise and gauge interest in what type of
programs the Recreation Department should consider offering. Staff in the Programs and
Fitness divisions developed a fitness orientation designed specifically for teenage
participants. The 4-week program runs monthly, and the curriculum includes equipment
orientation, strength training, gym etiquette and basic nutrition. There are currently 4
participants enrolled in this program. Fitness class options continue to expand as new staff
are recruited and patron participation continue to rise. As the outdoor sport courts were
being reconstructed, Staff were able to offer indoor Adult Drop-In Sports throughout the
summer. New summer programs included a 2 v2 Sand Volleyball League and a 3 v 3
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 12 of 19
Basketball Tournament. New programs for Fall include an Adult Fitness Orientation and a variety of dance/fitness classes. Expanding community partnerships and general
programming will be a continued effort as time, space and staffing allows.
6. Replace Diving Board and Remaining Pedal Boats. Refurbish Water Slide Gel Coat and
Fiberglass: Staff will work with the Finance Department to ensure all projects and equipment are
accounted for in the Equipment Replacement fund. The Pedal boats will be replaced prior to the
summer and the diving board replacement and water slide refurbishment will be completed during an
Aquatics area shutdown in the spring or fall. The Capital Equipment Replacement Fund (CERF)
for the Recreation Department has been audited with the Finance Department. The recreation
center diving board broke on April 5. A new diving board was ordered but was lost while in transit. A second diving board was ordered, and it arrived damaged. A third diving board has
been ordered and is expected to arrive before the end of June 2022. The diving board
platform, which is anchored into the concrete, will be replaced in October when the pool area is shut down for maintenance. Quotes have been obtained from three aquatics restoration
companies to resurface the water slide. Additional funding has been allocated to complete
this project in October 2022. Staff are currently working with the Engineering Department to
confirm the project contractor and timeline. Pedal Boat inventory will be audited, updated on
the CERF and sold online via the Public Surplus website. The pool area is closed for the
month of October for repair, maintenance and deep cleaning. Construction for the diving
board replacement and water slide refurbishment began on October 5 with the expected
completion date not later than October 28.
7. Implement Spanish Language in all Recreation Department Materials: All staff will be
encouraged to learn to communicate in Spanish. All print and digital materials will be created in both
English and Spanish. Department staff are working closely with the Marketing and
Communications Manager to ensure all advertisements are within branding guidelines and
are translated accurately for public consumption. This practice will continue through the year
and become an expectation of the Recreation Department moving forward. This is a
continued effort for Recreation Department staff. Staff are looking forward to the return of
Spanish classes for Town employees.
8. Review Facility Operations to Advance Town’s Climate Action Goals: Add automatic faucets to
all sinks, implement composting plan for staff and birthday parties/events held at the recreation
center, understand energy consumption and greenhouse gas emissions and propose policies to
reduce emissions. Introductory meetings have been setup with the Sustainability Coordinator,
Facilities Superintendent and Recreation Department staff to identify areas of improvement
within the department and its facilities. Recycling and composting receptacles have been
added to Avon Elementary School for use during Recreation Department programs.
Composting is available for staff at the recreation center but has yet to be added to the
birthday party/event policies and procedures; birthday parties returned to the department’s
offerings in May 2022 as staffing improved. Staff will look to implement composting and
recycling standard for birthday parties/events in Fall 2022. Recycling and composting
training is scheduled for Recreation Department staff on October 13. This training is being
conducted by Sustainability Coordinator, Charlotte Lin. Once training is completed, staff will
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 13 of 19
work together to implement new composting and recycling standards for programs and
events at the Recreation Center.
POLICE
TIER 1
1. Train and Implement Intern in Winter Parking Operations: The Police Department started this
intern recruitment process in January 2020. We will provide a professional learning environment for
our intern to complete the final semester of her criminal justice bachelor’s degree in North Carolina.
We will also train her to be able to provide parking management/ enforcement as part of her time
here. Additionally, we will actively try to recruit her for one of our open police officer positions.
Ranger Holly Swofford had an exciting, educational, and fruitful internship with the Avon
Police Department. Unfortunately, she also confirmed to herself that she is a home girl and
returned back to the mountains of North Carolina to purse a local law enforcement career.
She has started to work for a local home town police agency. COMPLETED.
2. Implement Bola Wrap Less Lethal Restraint Equipment: The Police Department implemented a
pilot Bola Wrap less lethal tool program in 2021. In line, with our objective to cherish the sanctity all
human life, we will transition from the 100 model to the 150 Bola Wrap model in 2022 after
completing updated operator Bola Wrap training. We are the only agency thus far in Eagle County to
adopt and implement this less lethal tool. The new Bola Wrap 150s arrived and all officers have
been trained in its use and the Bola Wrap 150s have been deployed in the field. We had one
successful operational deployment. COMPLETED.
3. Assist with Wildland Fire Emergency Siren System: The Police Department has been working in
concert with the Engineering and Community Development departments on this life saving project.
We await a prototype of the Sentry Siren High Power Speaker Arrays (HPSA) warning speaker box,
to evaluate as a complimentary alternative to the more traditional siren in some locations across our
mountain communities of Wildridge, Wildwood and Mountain Star. When we get a demonstration of
the sound speaker, we will make a final evaluation as to the numbers of sirens and/ or speakers,
access to power to one or both, to provide the best safety siren alerting coverage for our
communities. In progress- Planning and Zoning Commission public outreach process
completed. Avon Town Council review and budget proposal approved. Sirens have arrived.
Engineering working on electrical contractors for power supply and then coordination with
Sentry Siren to install sirens by end of 2023.
4. Transition Police Vehicles to Hybrid Vehicles: The Police Department has embraced our Town
wide climate action goals, through building design, energy efficient lighting, increased recycling and
furthering those goals through transition to more fuel efficient and less carbon emitting police service
vehicles. The Department currently has four hybrid Ford Police Interceptors in service with a further
one Interceptor and two Hybrid Ford F-150’s (with the same fuel performance as the Interceptors)
arriving in 2022. We will transition the remainder of the fleet as current fleet vehicles come up for
scheduled replacement. In progress. One new Ford Hybrid Inceptor I arrived in July. The two
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 14 of 19
Ford Hybrid F-150’s are in production in October for possible delivery before year end. Order has been placed for new Ford hybrid interceptors in 2023.
PUBLIC WORKS >> ENGINEERING & FACILITIES
TIER 1
1. Implement Capital Projects: The Engineering Department manages the design and construction of
the Town’s Capital Improvement Program (CIP). I presented an update to Council on April 12th
and June 28th. The next update is scheduled for October 25th. The Engineering Department
Staff is currently preparing the 2023 construction projects schedule and the schedule will
minimize impact to the public and special events.
2. GIS Implementation: Drainage, Streetlights, Irrigation: The Town is implementing a new
geographic information system that will combine infrastructure data with mapping. The system will
enhance tracking of maintenance activities and asset management. The contractor has completed
a draft product of the drainage infrastructure that is under review and will be rolled out this
fall, and includes staff training. The streetlight and irrigation infrastructure data were
collected in 2021. Future GIS activities include signage and Planning layers.
3. Nottingham Road Drainage Improvements: The Town has experienced periodic flood events on
Nottingham Road that close Nottingham Road, Interstate 70 and damage several downstream
developments. The Town is evaluating rainfall events and climate change to develop improvements
that will reduce downstream flooding. Alden Laboratories is developing schematic plans for
drainage at 330 Nottingham Road and 400 West Beaver Creek Blvd. The schematic plans will
be used to apply for FEMA Flood Mitigation Grants and the next grant cycle deadline is
November 1, 2022.
4. Improvement Preventive Maintenance Program: The Engineering team will work with Public
Operations to develop a new preventive maintenance program. The Public Works Department is
implementing a software program called Pubworks that will track preventive maintenance
activities and recommend activities according to a manufacturer’s recommended schedule. A
Geographic Information System (GIS) program, which combines data and mapping, is being
developed for the streetlights, irrigation and drainage infrastructure as part of the preventive
maintenance program implementation process.
5. Develop Complete Inventory of Public Assets: A complete inventory of public facilities and capital
improvement assets will be finalized and presented to Council for adoption. The inventory will identify
the useful life of the asset, remaining useful life before maintenance or replacement, and the
estimated cost of maintenance and replacement. A 20-25 year timeframe will be used for this public
asset inventory which will better inform the long term capital improvement needs of the Town. An
inventory of capital assets was developed in 2020 and includes 20-year preventive
maintenance schedule. The schedule is used to develop the 2023 5-year Capital
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 15 of 19
Improvements Plan. The program is being kept current as projects are completed and new infrastructure is built.
6.
7. Research Grading and Building Permit Requirements for Large Sites: Research and propose
revisions to grading and building permit requirements for large scale development projects to protect
the Town against stalled or failed construction projects. COMPLETED.
PUBLIC WORKS >> OPERATIONS
TIER 1
1. Draft, present and adopt a “Level of Service” document for Parks, Landscaping, Snow
Storage, Streetscaping, and Trails”: Operations will work with the Engineering Department on the
level of service on New projects and will work with the Parks’ Supervisor and Master Gardener’s on
current Landscape beds to create a level of service. The Level of Service Guide is completed and
will be reviewed at the Oct 11, 2022, Council Meeting. COMPLETED.
2. Pedestrian Safety on the bridge between Liftview and Sunridge: Analyze the existing ice
damming issues in this area and propose solutions for improvements to the guard railing and
drainage to minimize ice damming. The Engineering Dept’s project to mitigate ice damming
concerns received one bid and the bid was over the budget significantly. The project will be
bid out again in the winter for construction in 2023.
3. Richardson Ground Squirrel Control: Research and implement methods to eradicate Richardson
Ground Squirrel using more lethal legal options. Mountain Valley Ventures Pest Control has
significantly reduced the ground squirrel population. Operations will continue the aggressive
gas treatment in the 2023 program. COMPLETED.
4. Irrigation Overhaul and Replacement at Harry A. Nottingham Park: Audit irrigation system,
design, new system, develop cost estimates and implement in 2023. The irrigation audit
recommended a complete replacement of Avon’s irrigation system. A full replacement design
is budgeted in the 2023 CIP Program. COMPLETED.
5. Culvert Maintenance, to clean 100%: Vactor Truck will be ordered now in January and should
expect delivery in May or June, once the truck arrives, that maintenance will start immediately. The
Vactor truck was ordered this spring. Delivery is now expected in 2023, chases are
backlogged. The Public Works Department will continue to clean culverts and ditches as we
have in the past with current equipment. All culverts from the 2021 mudslides have been
cleaned on Nottingham Road with the assistance of the Eagle River Water and Sanitation
District.
6. Replace Current Sand at Harry A. Nottingham beach: Order sand in late March or April,
depending on the weather. Will remove the current sand soon as the weather allows and replace
prior to Memorial weekend. Removal of sand was completed before Memorial Day weekend.
COMPLETED.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 16 of 19
7. Replace Split Rail Fence at Harry A. Nottingham Park: Order material end of March and install
soon as the weather allows, goal is to have completed by June 31, 2022. This project has been deferred. Public Operations planned to complete this project in-house; however, with three
vacancies in Operations, staff does not have the capacity. The price quotes from private
contractors were high. COMPLETED FOR 2022 -RESUME IN 2023.
8. Climate Action Strategies: Research conversion of gas equipment and mowers with electric
versions, including but not limited to blowers, weed-trimmers, and mowers. Public Works has completed its research on cost, weight, operator fatigue, and battery life on all equipment.
Operations will make every effort to convert to battery equipment where possible.
COMPLETED.
TIER 2
9. Design and Install Plantings on the South Side of the Dam: Will work with engineering to see
what type of trees and plants can be planted, and design and install them in-house with our Master
Gardener and Arborist staff members. The State Engineer prohibits any trees and shrubs with
woody roots to be planted on the Dam. Grasses and thin root system plantings may be
installed on the Dam. Shrubs and trees may be planted at the toe of the DAM, at the property
line. COMPLETED.
10. Conduct Small Scale Bio-Char Pilot Program: Research Bio-Char soil amendments this winter
with a high emphasis on safety measures, research bio-char production, and application. Implement
program mid to end of summer. Working with Charlotte, getting advice from her and she’s
researching what can be done safely and correctly. Will give another update soon as we hear
back from her.
11. Implement Landscape Plan for Recreation Center: A landscape plan will be developed in-house
with Public Operations for spring or summer implementation. Staff will work directly with the Town’s
Arborist and Master Gardener to determine feasible and affordable improvements. Operations have
a draft landscape plan and will review it with the Recreation Director for comments.
12. Demonstration Gardens: Design and install 1 or more gardens. (this will likely be constructed in
2023) Operations have a draft landscape plan and will review it with Council for comments.
13. Noxious Weed Enforcement: Enforce Avon’s Ordinance of Noxious Weeds. Operations have
coordinated with Code Enforcement to send out Notice of Violations. In 2023, a robust
outreach program to include educational mailers to residential property owners on noxious
weed management will be implemented. COMPLETED.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 17 of 19
PUBLIC WORKS >> MOBILITY
TIER 1
1. Support the Regional Transit Authority Formation Effort: Staff will continue to support efforts to
enhance regional transit service in 2022. The goal is to bring a Regional Transit Authority ballot
question in the Fall of 2022. Mobility continues to support the Manager in the RTA Effort. The
RTA Ballot question is on the November 2022 General Election. COMPLETED.
2. Present Comprehensive Parking Plan with the Option for a Paid Parking Program: Council
provided feedback on public parking in the Town core on Nov 9, 2021. Staff will continue to work
with Council, create Avon’s Parking Management Plan, and present plans for implementation of paid
parking for such time as when the Council deems paid parking is appropriate. Council reversed its
decision on a Parking Management program on July 26, 2022, Council Meeting. CLOSED.
3. Oversee the Design and Construction of US6 Mobility Improvement Project: In 2021, Staff
resolved pedestrian crossings concerns on US6 with CDOT and garnered $2.2M from CDOT and
Eagle County for implementation. Staff will continue to manage the design and construction of the
US6 Mobility Improvement project. The design is currently scheduled to be completed Jan 2023.
The current construction cost estimate at 30% design is $4.2M. Staff was able to secure
another $1M grant to support the project. The current grant funding for the project is $3M.
Staff will continue to pursue additional grant funds for the project.
4. Partner with Stakeholders on a Regional E-bikeshare Program: 2021 partnership with Vail to
garner grant funds for a regional e-bikeshare program did not succeed. Staff will continue to work
with Vail and other local stakeholders on a regional e-bikeshare program. There is $50,000 in the
2022 budget for a bikeshare program. The regional ebikeshare program was launched on June
7, 2022. The ebikeshare program is scheduled to end on Oct 31st, 2022. ON GOING.
5. Implement Electric Buses into the Avon Transit Fleet: Staff will continue to oversee the
acquisition and establishment of two new electric buses in Avon’s Transit Fleet, including required
electrical upgrades and determining appropriate routes and schedules for use of electric buses. The
two electric Proterra Buses were implemented into service on Saturday, June 11, 2022.
COMPLETED.
6. Tennessee Pass Railroad Project: In 2021, the Surface Transportation Board (STB) denied
Colorado Midland and Pacific Rail Company’s (CMPC) request to operate train service through the
expedited Class Exemption process due to the complexity of their proposal and the required
environmental impact review. Staff will continue to monitor any proposed activities for the
Tennessee Pass Railroad. Mobility continues to track activities related to the Tennessee Pass
Railroad Line. Eagle County is challenging the Utah rail line’s approval. The US Surface
Transportation Board approved an application for a new rail line to run from oil fields to the
national rail line that runs roughly parallel to I-70 and the Colorado River. ON GOING.
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 18 of 19
7. Avon Road Multimodal Operations Evaluation: The network of 5 Roundabouts on Avon Rd has
multimodal operations concerns. Pedestrian safety is paramount. Staff will evaluate the multimodal
operations on Avon Road and the overall design to determine potential improvements and
reconfigurations. The Avon Road Multimodal Operations Assessment Task Order was issued
on May 26, 2022. Deliverables for the Assessment are scheduled for Nov 2022.
PUBLIC WORKS >> FLEET
TIER 1
1. Develop Plan to Balance Expenses with Revenues by End of 2022: Staff will continue efforts to
balance operational revenues with expenses in the Fleet Department and will establish a plan to
achieve break-even financial status by the end of 2022 (i.e. for the 2023 budget). Fleet has put in
place a way to track operational revenues and also track technician billables and accountability. With
this information, we can formulate a set goal to make this achievable from here on out. Currently
working on a finalized business plan. Will be meeting with finance shortly to discuss last year's
numbers, as well as what we need to accomplish this year. I believe we have a plan in place, it just
needs to be documented now. Trending to meet this goal Created a spreadsheet to track
monthly progress, as well as a previous 5-year analysis.
2. Implement Vehicle Acquisition Procedure that Requires Consideration of Greenhouse Gas
Generation: Fleet will continue to work on purchasing hybrid/electric vehicles and run quarterly
greenhouse gas emission reports. This is a work in progress, have two electric F150s in the works,
waiting to hear back from Dodge on hybrid trucks, and waiting for VW to bring an ID.4 demo to the
town – hoping to hear back from them this month. Have not run any greenhouse emissions reports
yet. Submitted a requisition to order 2 Toyota Highlander hybrids last month, and completed the
Greenhouse Gas Matrix. Met with Charlette in July to discuss further. Joined a county-wide EV
task force that is meeting next quarter. Created a finalized Vehicle acquisition procedure, and
sent out to all departments to be implemented immediately. Also received the two Toyota
Highlanders, and the 5 Volkswagen all-electric AWD ID.4’s are ordered and are in the queue.
COMPLETED.
3. Prepare 5 Year Plan for Vehicle Replacement that Prioritizes Reduction of Greenhouse Gas
Emissions: Fleet will also work with other departments about their needs, and accommodate this
into the new vehicle acquisition procedure. This goes hand in hand with #2, we have been having
meetings with all departments about their needs for this year as well as next year. Still need to come
up with a plan further than one year out. Had an equipment replacement meeting this quarter, and
planned out the budget for 2023. Created a finalized vehicle acquisition form, and sent out to all
departments to be implemented immediately. COMPLETED.
4. Eliminate Obsolete Inventory: Fleet will evaluate all inventory, and purge what is not necessary, no
longer needed, or obsolete. This inventory will either be returned to vendors, sold to customers, or
auctioned off. This is on hold until the ski season is over, and once we hire a parts specialist – they
can also assist with this task. Parts Specialist has been hired! Working on training, once he is up to
3rd QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 19 of 19
speed this goal will be put into action. We began this process this quarter. Started with
returning as much as we could to local vendors. Will continue to work on this weekly.
5. Repairing/replacing all shop equipment as needed; inventorying and including all shop
equipment in the equipment replacement fund as appropriate: Fleet crew will take an inventory
of all shop equipment. We will then analyze which all equipment needs to be repaired/replaced and
list them in order of priority. No action yet on this, the first step is to get the inventory list together,
waiting until we are out of the busy winter season. Now that we are fully staffed, we were waiting for
the ski slopes to close before we begin this process. This task will begin next quarter. Updated our
complete shop asset list, and inventoried everything. Sent a complete and accurate list to
Finance. Will auction off obsolete equipment and order replacement equipment as needed.
Sorted out obsolete equipment and are in the process of auctioning it off. Ordered the
immediate needs to continue to provide the optimum level of service to our customers.
COMPLETED.
6. Implementing incentive compensation for mechanics: Fleet will put together a process for
tracking the technicians' billable hours, then create some form of compensation to create an incentive
to improve productivity. Work in progress, found the proper way to run the billable hours reports, and
created a spreadsheet to track this (needs to be prettied up) Continuing fine-tuning the spreadsheet,
and still need to discuss with Eric/Finance the details of how we plan to compensate for achieving
billable hours. Work in progress, just need to create a final plan.
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, SEPTEMBER 13, 2022
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1. ROLL CALL
Present- Committee Members: Committee Vice Chair Pat Nolan and Committee Members Nancy Tashman, Kathy
Ryan, Lisa Post, Pam Warren (virtual) and Jose Chavez.
Staff: Recreation Director of Recreation Michael Labagh, Aquatics Superintendent Kacy Carmichael, and Town
Manager Eric Heil.
Town Council: Councilor Scott Prince
Absent-
Committee Member: Kevin Hyatt
Town Council: Mayor Sarah Smith Hymes, Councilor Lindsay Hardy
Committee Vice Chair Pat Nolan opened the meeting at 10:02 a.m.
2. APPROVAL OF THE AGENDA
Committee Member Nancy Tashman made a motion to approve the agenda for the September 13, 2022 meeting and
Committee Vice Chair Pat Nolan seconded the motion and Recreation Director Labagh declared the agenda approved.
3. APPROVAL OF THE JULY 2022 MEETING MINUTES
Committee Member Kathy Ryan made a motion to approve the minutes from the July 19, 2022 meeting and Nancy
Tashman seconded the motion and Recreation Director Labagh declared the minutes approved.
4. PUBLIC COMMENT
No public comments were made.
5. BUSINESS ITEMS
5.1 Appointing a new Committee Chairman
Tom Kiddoo has resigned from the Health and Recreation committee. The committee appointed Kevin Hyatt as the
new Chairman.
5.2 Recreation Department Update
Recreation Director Labagh reviewed the Rec Center Update slides available in the packet materials at Avon.org. He
covered daily visits, total monthly visits and admissions revenue for 2022 through August. He stated this was the
highest revenue summer on record. A budget revision is in order for an increase of $303,167 for 2022. He included a
bar graph showing 2017 through 2022 monthly average daily visits, clearly showing 2022 as exceeding past tallies. The
update included Facility Updates on Reduced Pool Hours and a focus on Lifeguard recruitment. There will also be a
closure of the pool area from October 3-30th for repair, maintenance and cleaning. He also updated the Committee on
summer programming like summer camp, drop-in sports, the beach volleyball league, swim meets and the sports courts
reconstruction project. Looking forward to the fall, he went over upcoming programming including afterschool care,
sports tournaments, swim lessons, safety training and new fitness programs.
The Committee commented/inquired:
A. What is the difference in attendance this summer between Residents and Non -Residents?
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B. Is there a daily visit count for Pickleball?
C. What is contributing to the higher daily visits and admission revenue this summer?
D. Is there a separate count for swimming pool users vs. fitness center users?
E. Is the hot tub fixed?
F. We have the best Pickleball Courts in the valley. Pickleball reaches more of the population than other activities.
G. Will there be wind screens added at the Pickleball courts?
H. Will there be reservations times for Pickleball?
Recreation Director Michael Labagh said he can work on an analysis of resident vs. non-resident daily visits for this
summer and there is not a daily visit count for the Pickleball courts. Director Labagh stated that Avon Recreation
Center admission fees are affordable and neighboring pools in Eagle County such as Mountain Recreation have had
limited swimming pool hours, drawing down valley customers to the Avon Recreation Center swimming pool. The daily
visits presented on the slides does not differentiate between swimming pool users and fitness center users because the
daily admission includes both amenities. Town Manager Eric Heil added the Piedmont Apartments recently built added
to the population of Town of Avon and there is a new hotel on the north side of I-70 with a capacity of 300 rooms.
These increases to the population could contribute to the increase in daily visits to the Avon Recreation Center. Town
Manager Eric Heil also mentioned the price of admission is more affordable than the Westin Hotel.
Recreation Director Michael Labagh reported the hot tub was fixed about a year ago, but the plumbing for the jets was
re-purposed to serve as essential circulation for the pool. The hot tub no longer leaks and ma intains a heated
temperature of 102-104 degrees Fahrenheit. He answered the question about wind screens for Pickleball courts will be
installed soon, along with new signage. There will not be reservation times for the Pickleball courts but there are
opportunities for private lessons and group rentals, however not more than 3 Pickleball courts will be rented at one time.
5.3 La Zona Planning Project Update
Recreation Director Labagh provided updates on the La Zona Planning Project. The Town is working with Norris
Design and BRS Architecture including a site walk conducted July 11, 2022. Town Manager Eric Heil informed the
Committee the first drafts for La Zona will come out in December. There are over a dozen ideas for the old Fire
Department location, and all will be considered. When the ideas are narrowed down to 1 or 2 concept plans, then it will
be brought to public process. Town Manager Eric Heil stated the Avon Recreation Center is at capacity.
The Committee commented/inquired:
A. Is it possible to have the old Fire Dept building turned into a Senior Center and Kitchen ?
Town Manager Eric Heil mentioned there are other projects in the Town of Avon that could lead to a Senior Center as
well as Child Care facilities. He stated research has shown Eagle County is approximately 1,700 Child Care spaces
short. He would like to see Child Watch implemented at the Avon Recreation Center.
5.4 2023 Recreation Department Outlook
Recreation Director Labagh reviewed focal points for 2023 including expanded fitness center hours, fee adjustments,
expanded programming, increased community partnerships, additional staff, staff professional development and La
Zona Planning project.
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The Committee commented/inquired:
A. Request for a “walk only” zone on the west side of Nottingham Lake, bicycles present a safety hazard.
B. When will the sedimentation pond for Nottingham Lake be dredged?
C. Why is there a need for signs that say “pardon the smell” around the sedimentation pond in the park?
D. What ADA accessibility features are present at Town of Avon Parks and Facilities?
E. The Flying swing on the playground is a joy to watch children enjoy.
Recreation Director Labagh stated the sedimentation pond is scheduled for maintenance this fall and requested to
address the ADA accessibility question more thoroughly at the next Health & Rec Committee meeting after he meets
with Public Works Director Eva Wilson specifically on this topic.
6. ADJOURNMENT
Committee Member Kathy Ryan motioned to adjourn the meeting and Committee Vice Chair Pat Nolan seconded the motion.
Committee Vice Chair Pat Nolan declared the meeting adjourned at 11:00 a.m.
Respectfully Submitted by
Kacy Carmichael
Aquatics Superintendent
CASE COMMITTEE MEETING MINUTES
THURSDAY, SEPTEMBER 15, 2022
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1. ROLL CALL
Present: Committee Members Committee Chair Lisa Mattis, Committee Member Justin Chesney, Ruth Stanley,
Thomas Walsh (virtually), Doug Jimenez and Kim Hannold.
Town Council: Mayor Pro Tem Amy Phillips
Staff: Town Manager Eric Heil, Culture, Arts and Special Events Manager Danita Dempsey and Special Events
Coordinator Chelsea Van Winkle
Public: Kathy Ryan
Absent: Committee Members Pedro Campos and Town Council Member Lindsay Hardy
The meeting was called to order at 12:30 p.m.
2. PUBLIC COMMENT
Kathy Ryan asked the committee to “…please be sensitive to noise levels during events and activities…” and “…be mindful
of the community around the park and to limit afternoon noise.”
3. MINUTES
Committee Member Hannold motioned to approve the minutes from May 19, 2022. Committee Member Chesney seconded
the motion and it passed unanimously.
Committee Member Jimenez joined the meeting at 12:37 p.m.
Public attendee Kathy Ryan left the meeting at 2:11 p.m.
4. STAFF UPDATE
CASE Manager Dempsey talked about the upcoming Heart & Soul Festival and explained the limited-edition poster, social
posts, the timeline and the new lighting and art activations. She also included that there will be videographers capturing b-
roll of our mountain community, art installations and overall festival to prepare for a full launch of the event in 2024.
Town Manager Heil gave a back story to why the town is doing the Heart & Soul Festival as a soft launch this year and what
he is looking for and has provided information to council for next year. He stated the goal is to bring in bigger named bands
which will require a large spend in 2023 to be successful going forward.
The Committee commented/inquired:
A. Are we worried about competing with Oktoberfest?
CASE Manager Dempsey stated that Heart & Soul is on the second weekend of Oktoberfest and hopeful people experience
Oktoberfest in Vail and transition to the event in Avon.
CASE Manager Dempsey presented the 2022 Event Season Recap PowerPoint which outlined events and art between
Memorial Day and Labor Day including general budget, attendance, personnel, and volunteer hours. Included in the
committee packet (available at Avon.org).
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CASE Manager Dempsey went through the overall budget numbers and talked about Days Activated vs. Staff Interactions.
She described that there was an increase in volunteers and that the events team will continue to work to further develop the
volunteer program. She continued with the presentation and said that Staff is recommending discontinuing the Town Clean
Up and Pop-Up Music. She commented that AvonLIVE! had no rained out shows which resulted in a huge growth in
concessions. In addition, she talked about concessions at Salute to the USA, and the reason the dollar amount stayed flat,
but the volume increased.
The Committee commented/inquired:
A. The pricing for concessions is a huge selling point for guests.
B. One of the best parts about the AvonLIVE! experience was when the back doors were open during the bands.
C. What was the attendance for Salute to the USA this year vs. last year?
D. Talked about how Salute was advertised this year and asked for clarification on when the fireworks were canceled
this year and in 2021.
CASE Manager Dempsey presented numbers for Salute to the USA from last year vs. this year. As well as how fireworks
were advertised last year to this year and that in 2021, they were canceled seven days prior to the event. She continued
that this year, there was a conscious effort to not put “no fireworks” in Salute to the USA advertising but state there was a
laser show.
Triple Bypass
CASE Manager Dempsey explained the inquiry from Triple Bypass and the history of the event in Avon and its move to Vail.
She stated that in the past, Avon offered them in kind as well as cash support. She continued to explain that there are huge
impacts to the Town of Avon with partial and full road closures along with a festival and finish line celebration in Nottingham
Park. She proceeded to ask the committee if they would be interested in hosting the Triple Bypass on July 15th or August
5th. She explained that the economic impact provided by Triple Bypass is vague and to her recollection in years past riders
have stayed in Beaver Creek more than Avon core, but she would need to review the data.
Town Manager Heil talked about how this event overloads the Town of Avon staff. He explained that we would need more
resources with staffing than we currently have. In the past council has been interested in diversity of athletic events away
from music but this comes with impacts to business and residents throughout the entire town. He commented that this is an
opportunity but that we must be very realistic about the impact to everyone involved. He ideally would like to not offer the
Triple Bypass money but have them cut the Town of Avon a check to host the event.
The Committee commented/inquired:
A. This race is a top ten in the country and a ride that stick in people’s minds from all over the country.
B. They had a good thing and went to Vail for the money and now if they come back, it needs to be a different deal.
C. One committee member commented they are against bringing it here.
D. We only have a few events that are high performance. Would vote to bring the Triple Bypass to Avon if the contract
was long term and they could not move out of Avon.
E. If we have the resources and the Triple Bypass give us money to support our team, then would be in favor.
F. If the goal is to balance with music and concerts, it has value but has concern over where the riders lodge.
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G. Use Avon lodging first then it is better impact to our entire community.
H. Biggest concern is Riverfront Lane being closed and if it is closed, is that palatable to our community.
I. The event seemed very disorganized, possibly due to new ownership and there were number of issues.
CASE Manager Dempsey commented that she will get the economic impact numbers and lodging numbers from the
producer. She also stated that Riverfront Lane looks a lot different from the past with more homeowners and this is
something to consider.
Town Manager Heil stated that what he heard from this group is that they are lodging neutral and economic impact neutral.
He wants to find a route that is less impactful to the community and discuss different route options with the producers. He
shared that they will be bringing Triple Bypass to council on October 11th.
2023 Proposed Budget
CASE Manager Dempsey presented the budget from the in the committee packet (available at Avon.org).
The Committee commented/inquired:
A. Is the idea being to continue to fill in the events calendar with new events? How does this impact staff?
CASE Manager Dempsey commented that we have proposed adding another full-time year-round position that is more in
the field work as well as to support the vision for the future. She stated that this position will hopefully be able to help Public
Operations and does not impact the staffing commitment from Public Operations and Buildings for events.
Committee Chair Lisa Mattis motioned to strongly support that another position gets added to the events team. Committee
Member Jimenez seconded the motion and it passed unanimously.
AvonLIVE!
CASE Manager Dempsey went through the AvonLIVE! budget and asked the CASE committee if they were supportive of
the budget increase.
The Committee commented/inquired:
A. Town Manager Heil wanted to add two shows before the 4th of July instead of at the end of the summer.
B. Motet show was a good size show that should be a regular expectation for AvonLIVE!
CASE Manager Dempsey received a consensus from the committee to up the AvonLIVE! budget.
Summer’s End
CASE Manager Dempsey proposed an increase specifically on talent for Summer’s End in hopes of drawing larger crowds
on Labor Day. She asked the committee to look at the concert piece and if there should be a change in the date, time and if
this event is impactful to the event lineup.
See committee packet about pros/cons for discussion (available at Avon.org).
The Committee commented/inquired:
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A. It makes no sense to compete against Oktoberfest, Vail Jazz and all the other events happening around the county
and folks on Monday are driving back home.
B. Add a cardboard regatta tent to make your own boat.
C. Maybe we try Monday again because it was really hot this year?
D. The opening band was too sleeping, not the vibe to pull people in.
E. Do we want to have this event or not? Consensus, yes.
F. Make the event just a concert and simplify it. People want to show up and see a concert and leave.
G. Get really focused on this event and make people stay one more day for the band.
Town Manager Heil told Danita to up the talent budget to $70,000.00.
CASE Manager Dempsey stated that if we decide to try it again, we shift the times starting later and bring in a band with
more name recognition.
Heart & Soul Festival
CASE Manager Dempsey moved to next meeting.
Town Clean Up & Pop-Up Music
The Committee agreed to drop Town Clean Up and Pop-Up music from the event line up for 2023.
CASE Manager Dempsey stated that until there is organic traffic in the mall activating it with events is not the appropriate
direction.
Circus Colorado
CASE Manager Dempsey talked about the past discussions around the Circus and that in 2021, CASE presented to council
that we do not do circus. She explained that in 2021, Council wanted to support English as a second language population
and fund the Circus. She showed the committee that the survey from the Circus shows that it does not support English as a
second language population. See Attachment C in the Committee packet (available at Avon.org).
The Committee commented/inquired:
A. Can everyone get behind getting rid of Town Clean Up, Pop Up and Circus? Consensus from committee, yes.
B. Is there something else that can happen on the Lower Field that would support that population?
Town Manager Heil said what we see from the community and business owners is they want bigger names for AvonLIVE!
This makes more sense for what we are looking to do than to keep the Circus.
CASE Manager Dempsey stated that the due to gas price increase the Circus did not come in 2022 although they were
funded.
Salute to the USA and Winter Fireworks
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CASE Manager Dempsey commented that currently the way the budget is presented for 2023, it includes the fireworks. She
included that she heard the Town of Vail just added fireworks back in with a caveat that if they are not able to have
fireworks, they are not requiring staff make something else happen.
The Committee commented/inquired:
A. 1-5 scale where is council on the impact to the environmental impact?
B. Considerations are about wildland fire and firefighters.
C. Want to see the Town always plans to do fireworks but if they are canceled, there are fireworks in January 2024. It
is as much about creating a cool winter event as a great summer event.
D. A low-level show would cause much less frequent canceling.
E. From a PR perspective would like to see fireworks in January 2023.
F. Guests may be disappointed in the low level.
G. So nice to see fireworks in January.
H. It is difficult in the winter for staffing and people being out in the cold.
I. Beaver Creek does fireworks every Thursday in the winter, will Avon’s show be impactful?
Town Manager Heil laid out the options for Salute to the USA fireworks (see below). He also stated that from a staffing level,
it is very manageable without fireworks and with fireworks, it is hugely impactful. There is such uncertainty with the weather
which causes the dilemma. He commented that he thinks we could do a low-level show over the lake no matter what the
weather forecast was. He continued that it is not practical for Avon and is not sustainable to continue to purchase fireworks
and have to cancel.
1. Stay the same as years past and produce the largest firework show but take the risk of canceling fireworks most
years.
2. Don’t do fireworks at Salute to the USA.
3. Find a middle ground and do a low-level show over the lake.
4. Pair it with a January event so in case we cancel, we will always do an event in January.
Art & Culture
CASE Manager Dempsey reviewed the budget and explained the growth of the sculptures from nine to twenty-six in 2022
with art on nineteen of the twenty-six pedestals. She discussed having the sculptures in place for two years instead of one,
so the Town does not have the budgetary impact every year.
CASE Manager Dempsey explained that the Town was presented with an opportunity from Knox Galleries to purchase nine
sculptures as the Knox Galleries will be closing Dean Knox’s estate.
The Committee commented/inquired:
A. Rotate half the inventory so each year you are seeing something new. There is a benefit to some changing every
year and having freshness for the locals.
B. Observation is that it is a great program, but the budgetary impact has turned yearly.
C. We should have some level of budget to buy art not just rent art as a component of the program.
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D. The art around Town gives a sense of community and a sense of place. It is amazing to see the Town grow and
see art this way.
E. I like the idea of keeping it for two years as it gives people a little more time to enjoy the pieces.
F. In favor of conserving staff time and doing it every two years.
G. Set up a voting poll / survey monkey for the Knox Galleries art.
CASE Manager Dempsey commented that the overall cost will go down from expenses with fleet labor and steel because,
the pedestals are already set up for sculptures. She explained that the main cost will be the artist stiped and that if we were
to look at resources, every two years give us more time to prepare for 2024.
5. CLOSING COMMENTS
Committee Chair Lisa Mattis commented that she knows how hard Danita worked on the packet and thanked everyone for a
crazy successful summer.
6. ADJOURNMENT
The meeting adjourned at 2:28 p.m.
Respectfully submitted by:
Chelsea Van Winkle
Special Events Coordinator
970-748-4446 mlabagh@avon.org
Page 1 of 1
TO: Honorable Mayor Smith Hymes and Council members FROM: Michael Labagh, Recreation Director
RE: State of Colorado, Pools Special Initiative Grant
DATE: October 4, 2022
SUMMARY: The Recreation Department’s Aquatics division was awarded $12,500 from the State of
Colorado’s, Pools Special Initiative Grant in June 2022 to aid with recruiting and retaining lifeguard staff.
The grant money was distributed to the Town in two payments and was issued to Aquatics division staff in
the form of retention bonuses on September 30, 2022.
BACKGROUND: Recreation Aquatics division staff were informed of this grant opportunity via the State of
Colorado’s website and the Colorado Parks and Recreation Association (CPRA) network. The Pools
Special Initiative was created to aid organizations to recruit and retain public swimming pool employees,
specifically lifeguards. Organizations were able to request up to $25,000.00 in grant funding to assist with
maintaining and expanding pool operating hours. The grant program is a partnership between the
Colorado Department of Local Affairs (DOLA) and the Office of Economic Development and International
Trade’s Outdoor Recreation Industry Office (OREC).
GRANT MANAGEMENT: The total grant funding received of $12,500.00 will be recognized as revenue
under the State Grants account, 100-53299. $10,700.00 of the total grant award was allocated to part-time
staff (PTS) bonuses and the remaining $1,800.00 was directed to full-time (FT), non-exempt staff in the
Aquatics division. Part-time staff who worked 25 or more hours throughout the summer between May 22
through September 10, 2022 qualified to receive a retention bonus. Staff received between $200.00 to
$500.00 depending on the number of hours worked within the qualifying time frame. Full-time, non-exempt
Aquatics division staff also received a retention bonus of $450.00 each for their increased efforts
lifeguarding throughout the summer. The increased expense in the Aquatics division operating budget will
be offset by revenue received and recognized in the State Grants revenue account. Staff are required to
send a final report to the State of Colorado by November 15, 2022 describing the grant money use.
GRANT DISTRIBUTION:
ACCOUNT TITLE ACCOUNT CODE AMOUNT
PTS BONUSES 100-516-61122 $10,700.00
FT BONUSES 100-516-61111 $1,350.00
FT BONUSES 100-523-61111 $450.00
TOTAL ADDITIONAL
EXPENSES:
$12,500.00
STATE GRANTS REVENUE 100-53299 $12,500.00
TOTAL ADDITIONAL
REVENUE:
$12,500.00
Thank you, Michael
ATTACHMENTS:
Attachment A – Pools Special Initiative Award Letter
June 29, 2022
Sara Smith Hymes, Mayor
Town of Avon
P.O. Box 975
Avon, CO 81620
RE:PSI-22-054 – Town of Avon - Pools Special Initiative 2022 - Grant Award and Next Steps
Agreement
Dear Mayor Smith Hymes:
The Colorado Department of Local Affairs (DOLA)has reviewed your application for the Pools Special
Initiative 2022 (PSI)program,a State funded initiative.As DOLA’s Executive Director,I am pleased to
inform you of your award of $12,500.00.Your submitted application and this award letter serve as your
agreement with the State. Recipients of these funds do not require any additional contracts.
By accepting the funding,you as the PSI grantee are agreeing to spend the funds on recruitment and
retention efforts for public swimming pool employees within your jurisdiction and are agreeing to the
attached Terms & Conditions.
You must make two separate advance requests using DOLA’s online grants portal system to obtain your
grant funding:
●1st half - upon receipt of this agreement, and
●2nd half - upon fully expending and reporting on the 1st half.
The first advance request should be submitted as soon as possible after the Effective Date of this signed
award letter.The advance request form,as well as the report form,are included along with this grant
award letter agreement.
Thank you for your interest in the Pools Special Initiative 2022 program.Please contact your regional
manager with any questions.
Sincerely,
Rick M. Garcia
Executive Director
cc:Michael Labagh, Responsible Administrator
Dana Hlavac, DOLA Regional Manager
Governor Jared S. Polis | Rick M. Garcia, Executive Director | Chantal Unfug, Division Director
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TDD/TTY 303.864.7758 www.dola.colorado.gov
DocuSign Envelope ID: F15EE8D7-F4DB-4296-A608-84E37E0882F7
CTGG1 NLAA 202200003691
In accordance with §24-30-202 C.R.S., this Agreement is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
______________________________________________
By: Beulah Messick, Controller Delegate
Effective Date:_______________________
CMS# 177248 VCUST# 13385 ADDR CN002 EFT DLG#22-054
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Governor Jared S. Polis | Rick M. Garcia, Executive Director | Chantal Unfug, Division Director
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TDD/TTY 303.864.7758 www.dola.colorado.gov
DocuSign Envelope ID: F15EE8D7-F4DB-4296-A608-84E37E0882F7
6/30/2022 | 5:37 PM MDT
Pools Special Initiative 2022 - Grant Award
Terms & Conditions
1.Statutory Authority . C.R.S. 24-32-106(1)(c)
2.Funding Period: July 1, 2022 through September 30,2022
3.Use of Funds
a.Grant funds will only be spent on costs associated with the recruitment and retention of
public swimming pool employees. Eligible expenses include but are not limited to:
■any expenses related to recruitment of public swimming pool employees such as
marketing and advertising, job board fees, referral bonuses;
■any expenses related to retention of public swimming pool employees such as to
pay increases, signing bonuses, fringe benefits, team building opportunities,
employee appreciation expenses.
b.Grantee counties, municipalities, and special districts understand that any grant funds
expended outside of the intent of this program must be returned to the Department of
Local Affairs within 30 days of the ruling by DOLA of improper fund use.
c.Grant funds expire September 30, 2022. Grantee counties, municipalities, and special
districts must not incur any expenses after September 30, 2022.
d.Ineligible expenses include but are not limited to: any expenses not related to recruitment
and retention of public swimming pool employees such as utilities, pool supplies, pool
equipment and furniture, maintenance expenses, recruitment and retention expenses for
non-swimming pool employees, training*, any expenses already accounted for in your
current budget.*for assistance with training costs,contact your local workforce center.
4.Documentation.Recipient shall retain documentation on all uses of the funds, including
invoices, receipts, data and financial records, and any other documentation that establishes
compliance for up to three (3) years after the final report is approved using PSI funds. Such
documentation shall be provided to DOLA or its duly authorized representatives upon request.
5.Monitoring.
a.DOLA or the State of Colorado reserves the right to initiate detailed monitoring or
auditing of any grantee at its sole discretion.
b.The review shall provide assurance that the information self-reported by Grantee is
accurate and complete, and identify unallowable or questionable expenditures for
follow-up. When concerns are noted during the review process, the Grantee shall provide
documentation of the expenditures or accounting practices to DOLA for verification.
c.Funds spent outside of the stated program intent must be returned to DOLA within 30
days of identification by DOLA of improper use.
6.Financial Reporting.
a.Recipient counties, municipalities, and special districts must provide DOLA with
itemized reports upon the complete expense of both (2) advance payments detailing how
grant funds were spent. Invoices and proof of payment must be provided to support the
expenditures.
b.Recipient counties, municipalities, and special districts must submit a final report upon
the completion of the project.
c.Any unspent funds must be returned to DOLA no later than October 31, 2022 and prior to
submitting the final report. Unspent funds will be deobligated by DOLA.
7.In the event of a conflict between the terms and conditions of the Grantee’s Application and the
terms and conditions of this award agreement letter, the terms and conditions of this award
agreement letter shall prevail.
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DocuSign Envelope ID: F15EE8D7-F4DB-4296-A608-84E37E0882F7
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS.
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AVON PLANNING & ZONING COMMISSION
MEETING ABSTRACT
TUESDAY, OCTOBER 4, 2022 - MEETING BEGINS AT 5:00 PM
100 MIKAELA WAY – AVON TOWN HALL
1. CALL TO ORDER AND ROLL CALL
ACTION: THE MEETING WAS CALLED TO ORDER AT 5:04PM BY CHAIRPERSON NUSBAUM
A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS PRESENT WERE MARTY GOLEMBIEWSKI, BILL GLANER, STEVE
NUSBAUM, DONNA LANG, AND ANTHONY SEKINGER. ALSO PRESENT WERE PLANNING DIRECTOR MATT PIELSTICKER,
PLANNER 1+ MAX MORGAN, AND TWO REPRESENTATIVE FROM THE EAGLE RIVER WATER & SANITATION DISTRICT, WHO
ARE THE APPLICANTS FOR MNR22021 AND AEC22003. COMMISSIONERS KEVIN HYATT AND TOM SCHAEFER WERE NOT
IN ATTENDANCE.
2. APPROVAL OF AGENDA
ACTION: COMMISSIONER LANG MOTIONED TO APPROVE THE AGENDA. THE MOTION WAS SECONDED BY COMMISSIONER
SEKINGER, AND ALL WERE IN FAVOR. THE MOTION PASSED UNANIMOUSLY WITH A 6-0 VOTE.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEM
THERE WERE NONE
4. PUBLIC HEARING – MINOR DEVELOPMENT PLAN AND ALTERNATIVE EQUIVALENT COMPLIANCE FOR FENCE | 950
W. BEAVER CREEK BLVD - EAGLE RIVER WATER AND SANITATION DISTRICT FENCE - FILES #AEC22003 &
MNR22021 (PLANNER 1+ MAX MORGAN)
PUBLIC COMMENTS: THERE WERE NO PUBLIC COMMENTS
ACTION: COMMISSIONER GOLEMBIEWSKI MOTIONED TO APPROVE APPLICATION #AEC22003. THE MOTION WAS
SECONDED BY COMMISSIONER GLANER. THE MOTION TO APPROVE WAS APPROVED UNANIMOUSLY, 6-0.
ACTION: COMMISSIONER GOLEMBIEWSKI MOTIONED TO APPROVE APPLICATION #MNR22021. THE MOTION WAS
SECONDED BY COMMISSIONER GLANER. THE MOTION TO APPROVE WAS APPROVED UNANIMOUSLY, 6-0.
5. CONSENT AGENDA
5.1. SEPTEMBER 6, 2022 PLANNING AND ZONING COMMISSION MEETING MINUTES
5.2. APPROVAL OF RECORD OF D ECISION FOR FILE #CTA22003 – DEVELOPMENT BONUSES
ACTION: COMMISSIONER SEKINGER MOTIONED TO APPROVE THE CONSENT AGENDA . THE MOTION WAS
SECONDED BY COMMISSIONER LANG. THE MOTION TO APPROVE THE CONSENT AGENDA WAS APPROVED
UNANIMOUSLY, 5-0. COMMISSIONER GOLEMBIEWSKI ABSTAINE D.
6. STAFF UPDATES
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS.
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6.1. MT2030 SUSTAINABILITY CONFERENCE RECAP
6.2. AMERICAN PLANNING ASSOCIATION, COLORADO CHAPTER ANNUAL CONFERENCE RECAP
6.3. STRS
7. ADJOURN
ACTION: COMMISSIONER NUSBAUM ADJOURNED THE MEETING AT 5:34PM
THESE MEETING NOTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING.
THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT,
PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE
RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN
BE OBTAINED FROM THE TOWN CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION
REQUEST.
RESPECTFULLY,
MAX MORGAN