TC Resolution 22-14 Extending Res No. 19-15 Approving an AD HOC Finance CommitteeA
Avon
C O L O R A D O
RESOLUTION NO. 22-14
EXTENDING RESOLUTION NO. 19-15 APPROVING AN AD HOC
FINANCE COMMITTEE
WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and
political subdivision of the State of Colorado ("State") organized and existing under a home rule
charter ("Charter") pursuant to Article XX of the Constitution of the State; and
WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory
boards; and
WHEREAS, by Resolution 19-15 the Town Council created an Ad Hoc Finance Committee;
and
WHEREAS, the Town Council finds that the Ad Hoc Finance Committee provides valuable
important review, research and advisory functions with regard to the financial understanting of
the Avon community; and
WHEREAS, the Town Council finds that the Ad Hoc Finance Committee has promoted
citizen understanding and involvement in the Town financial matters and will thereby promote
the health, safety and general welfare of the Avon community.
NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution No.
19-15 approving an Ad Hoc Finance Committee until 2024, by amending Section 16.
Expiration. to expire on December 31, 2024 unless terminated earlier by Town Council
resolution or unless the expiration date is extended by Town Council by resolution.
ADOPTED June 14, 2022 by the AVON TOWN COUNCIL
By: Attest: &"qe
Sa ah Smith Hymes,l\ ayor Brenda Torres, Deputy Town
Page 1 of 1
FINAL
ATTACHMENT B: Res 19-15 Finance Committee
Avon
COLORADO
RESOLUTION NO. 19-15
APPROVING AN AD HOC FINANCE COMMITTEE
WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and
political subdivision of the State of Colorado (the "State") organized and existing under a home
rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and
WHEREAS, Section 11.2 of the Town's Home Rule Charter authorizes the Town Council to
create advisory boards and does not prohibit Town Council members from serving on non-
pennanent advisory boards as ex -officio members; and
WHEREAS, the Town Council finds that an Ad Hoc Finance Committee will provide
valuable important review, research and advisory functions with regard to the Town's financial
structure and local economy; and
WHEREAS, the Town Council finds that the establishment of an Ad Hoc Finance
Committee will promote citizen understanding and involvement in the Town's financial
structure, serve to grow trust with the Town's government, assure transparency, and will thereby
promote the health, safety and general welfare of the Avon community.
NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc
Finance Committee, as follows:
Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc
Finance Committee ("Finance Committee") of the Town. The purposes and duties of Finance
Committee are as follows:
(a) To review, research and study the Town's tax and fee structure and sources of revenue,
including but not limited to: (i) comparisons to both incorporated and unincorporated
peer communities, (ii) potential volatility associated with various revenue sources, and
(iii) determining the percentage of revenues attributable to residents, second home
owners, visitors and businesses;
(b) To review, research and study the Town's economy as it relates to the Town's finances;
(c) To prepare reports as appropriate to assist the Town Council and the general public to
better understand the Town's finances;
(d) To make recommendations to the Town Council consist with this Resolution; and,
(e) To perforn such other tasks related to the Town's finances as the Town Council may
request.
Section 2. Membership. Finance Committee shall be composed of five (5) to nine (9)
appointed by the Town Council and who shall shall be eligible to cast votes as voting members
on the Finance Committee ("Voting Members") and two (2) ex -officio non-voting members of
Council ("Ex -Officio Non -Voting Members") appointed by Town Council.
Page 1 of 3
ATTACHMENT B: Res 19-15 Finance Committee
Section 3. Qualification of Voting Members. Residents of the Town, property owners in
the Town, and owners and employees of a business located in the Town are eligible to be
appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor -
Pro Tem after posting notice of a vacancy for at least twelve (12) days.
Section 4. Qualification of Ex -Officio Non -Voting Members. Council members shall be
eligible for appointment to the two (2) Ex -Officio Non -Voting Members. Appointments shall be
made by Town Council. The tern of office for Ex -Officio Non -Voting Members shall coincide
with each appointed Town Council member's term or the expiration of the Finance Committee,
whichever is shorter. Ex -Officio Non -Voting Members shall have the equal right to participate
at Finance Committee meetings and equal right to receive all Finance Committee materials and
notices of Finance Committee meetings, but shall not have any right to vote on
recommendations, advisory matters, or other actions of Finance Committee.
Section 5. Quorum. Three (3) Voting Members of Finance Committee shall constitute a
quorum for the transaction of business, but in the absence of a quorum, a lesser number may
adjourn any meeting to a later tune or date. In the absence of all Voting Members, any staff
member may adjourn any meeting to a later time or date.
Section 6. Term. The tenn of office for a Voting Member shall be temporary and indefinite
for the duration of the Finance Committee. A Voting Member of Finance Committee who ceases
to possess the qualifications for office that the Voting Member possessed at the time of
appointment may be permitted by the Town Council to serve until the end of the appointed tern,
provided that the Finance Committee member continues to reside in Eagle County. Any member
of Finance Committee may be removed by Town Council pursuant to Section 8 - Removal
from Office, below.
Section 7. Vacancies. A vacancy on Finance Committee shall occur whenever a member of
Finance Committee is removed by the Council, dies, becomes incapacitated and unable to
perform the required duties for a period of ninety (90) days, resigns, ceases to meet the
qualifications of Finance Committee and is not permitted by Council to serve until the end of the
existing tern or is convicted of a felony. In the event a vacancy of a Voting Member occurs, the
Mayor and Mayor Pro Tem shall jointly appoint a successor to fill the vacancy who shall serve
the remainder of the tern of the former member after posting notice of such vacancy to solicit
interest from qualified persons. Council shall appoint Council members to fill any vacancy in an
Ex -Officio Non -Voting seat.
Section 8. Removal from Office. Any member of Finance Committee may be removed for
just cause at the pleasure of the Town Council by a majority vote of the entire Town Council in
office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of
a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2)
unexcused absences within a twelve-month period. Prior to removal, Town Council shall
conduct a hearing and shall provide written notice to the Finance Committee member stating the
grounds for removal at least three (3) days prior to the hearing.
Section 9. Officers. Finance Committee shall select its own Chairperson and Vice -
Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding
officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the
Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting.
Page 2 of 3
ATTACHMENT B: Res 19-15 Finance Committee
Section 10. Compensation. All members of Finance Committee shall serve with
compensation and benefits, if any, as may be established by the Town Council and shall be
reimbursed for all authorized personal expenses incurred while performing duties as a Finance
Committee member.
Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of
Finance Committee and shall provide for the service of a recording secretary who shall act in the
capacity of secretary for Finance Committee.
Section 12. Rules and Regulations. Finance Committee shall operate in accordance with its
own rules of procedure; provided, however, that Finance Committee shall submit its proposed
rules or any amendment to the rules to the Town Council, which by motion shall approve the
rules or amendment and direct their adoption by Finance Committee or disapprove the proposal
with directions for revision and resubmission. The rules shall incorporate and comply with the
Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal
Records Retention Schedule as such are adopted and implemented by the Town. The rules shall
be filed with the Town Clerk and maintained in the records of the Town and shall be subject to
public inspection. Finance Committee may provide for certain variances, exceptions and
exemptions from the requirements of its rules and regulations.
Section 13. Meetings. Finance Committee shall meet in accordance with the rules of
procedure governing Finance Committee and otherwise upon the call of the Chairperson or, in
the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of
the Town, unless otherwise specified, with adequate notice given to all interested parties.
Section 14. Appropriation Authority. Finance Committee shall not have authority to
appropriate or spend Town funds. Finance Committee may provide recommendations to the
Town Manager and/or Town Council with regard to the annual budget for financial studies.
Section 15. Council Amendments. Town Council reserves the right to amend, increase,
reduce or change any or all of the powers, duties and procedures of Finance Committee.
Section 16, Expiration. The Finance Committee is a temporary, non-pennanent advisory
board and shall automatically expire on January 31, 2022 unless terminated earlier by Council
resolution or unless the expiration date is extended by Council by resolution.
ADOPTED Jule 9, 2019 by the AVON TOWN COUNCIL
B�: UVV�iInhWV
Attest:
Sarah Smith Hymes, Iayor
Page 3 of 3
a Torres, Town Clerl
0�o0