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TC Packet 02-22-2022_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, February 22, 2022 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom OPTIONAL SITE TOUR SWIFT GULCH SITE - 4:00 – 4:45 PM MEET AT THE SWIFT GULCH MODULAR BUILDING AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 5:00 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request an additional one (1) minute, which may be approved by a majority of Council. 5. BUSINESS ITEMS 5.1. Proclamation: One Book One Valley (OBOV) 2022 (Lori A. Barnes, Director of Library Services for Town of Vail) (5 Minutes) 5:05 5.2. Mud Flow Future Mitigation Actions (Town Engineer Justin Hildreth) (15 Minutes) 5:10 5.3. First reading of Ordinance 22-02 An Ordinance Amending Chapter 9.12.080 of the Avon Municipal Code Regarding Public Consumption of Alcohol on Town-Owned Property (Town Prosecutor Elizabeth Pierce-Durance) (10 Minutes) 5:25 5.4. Resolution 22-03 Approving 2022 Special Events (CASE Manager Danita Dempsey) (5 Minutes) 5:35 5.5. Swift Gulch Housing Project: Concept Plan (Planning Director Matt Pielsticker) (30 Minutes) 5:40 5.6. Work session: Update on the Regional Transit Authority (Town Manager Eric Heil) (30 Minutes) 6:10 5.7. Resolution 22-02: Extending the Health & Recreation Committee (Recreation Director Michael Labagh) (5 Minutes) 6:40 5.8. Public Hearing: Second Reading of Ordinance 22-03 Amending Avon Municipal Code Section 15.08.160 Regarding Grading (Town Attorney Karl Hanlon) (5 Minutes) 6:45 5.9. Resolution 22-05: Amending Resolution 20-17 Establishing the locations and Maximum Number of Food Trucks (Culture, Arts & Special Events Manager Danita Dempsey) (15 Minutes) 6:50 5.10. Appointment of Town Manager Eric Heil to the Housing Non-Profit Boards (Town Manager Eric Heil) (10 Minutes) 7:05 5.11. Work Session: 2022 Department Goals (Town Manager Eric Heil) (30 Minutes) 7:15 6. MINUTES 6.1. Approval of February 8, 2022 Regular Council Meeting Minutes (Deputy Town Clerk Brenda Torres) (5 Minutes) 7:45 _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 7. WRITTEN REPORTS 7.1. February 15, 2022 PZC Meeting Abstract (Planning Director Matt Pielsticker) 7.2. Financial Report (Finance Manager Joel McCracken) ** Indicates topic will be discussed at future agenda’s 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 7:50 9. ADJOURN 8:05 Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. FUTURE AGENDAS • Presentation: Municipal Broadband Study Results • Work Session: Village at Avon Transit • Procurement Code • Update on Construction Contracts Forms (Town Manager Eric Heil) • Green House Gas Investment Matrix (Town Manager Eric Heil) TO: Honorable Mayor Smith Hymes and Council Members FROM: Ineke de Jong, General Government Manager RE: Proclamation One Book One Valley 2022 DATE: February 15, 2022 SUMMARY: Lori Ann Barnes with Vail Public Library will attend Tuesday’s meeting to present information about One Book One Valley 2022. Mayor Smith Hymes will read aloud the attached proclamation promoting the 2022 One Book One Valley initiative. ATTACHMENTS: Attachment A: One Book One Valley 2022 Proclamation Attachment B: One Book One Valley 2022 Print Ad OFFICIAL PROCLAMATION ONE BOOK ONE VALLEY 2022 A valley-wide Community Read sponsored by the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail WHEREAS, Community Read programs have united and uplifted hundreds of cities and municipalities throughout the United States of America; and, WHEREAS, the book “Tallgrass” by Sandra Dallas was published in 2007 and is available in paperback, large print, audio CD, eBook and eAudiobook formats. This book won the Spur Award for Best Western Short Novel (2008), is a WILLA Literary Award Nominee for Historical Fiction (Finalist) (2008), and a Missouri Gateway Readers Award Nominee (2010). “Tallgrass”, part thriller, part historical novel, is a riveting exploration of the darkest—and best—parts of the human heart, and is based on Camp Amache National Historic Landmark – a World War II Japanese relocation center near Granada, Colorado; and, WHEREAS, New York Times best-selling author, Sandra Dallas, the author of 16 adult novels, 4 young reader novels, and 10 nonfiction books, was dubbed “a quintessential American voice” by Jane Smiley, in Vogue Magazine. Sandra’s novels with their themes of loyalty, friendship, and human dignity have been translated into a dozen foreign languages and have been optioned for films; and, WHEREAS, this Eagle Valley Community Read is the 11th Year of the One Book One Valley initiative. “New this year” will be a juvenile companion title, “Red Berries, White Clouds, Blue Sky”, also by Sandra Dallas, which is available in paperback, eBook and eAudiobook formats. “After Pearl Harbor is bombed by the Japanese, twelve- year-old Tomi and her Japanese-American family are split up and forced to leave their California home to live in internment camps in New Mexico and Colorado"; and, WHEREAS, this Eagle Valley Community Read will feature multiple book discussions using both titles in venues around the valley; a showing of the documentary, “Children of the Camps” which captures the experiences of six Americans of Japanese ancestry who were confined as innocent children to internment camps by the U.S. government during World War II; a program on Asian culture as related to history; a living history presentation featuring Franklin D. Roosevelt; and, a special Guest Appearance by the author next spring; and, WHEREAS, the One Book One Valley initiative will encourage literacy and shared enjoyment of reading throughout Eagle County, NOW, THEREFORE, we, the Town Council of the Town of Avon, Colorado, do hereby promote the One Book One Valley initiative and officially announce and promote the novel “Tallgrass” to all Eagle County residents for their enjoyment and the enjoyment of all. TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk Join the One Book One Valley Community Read! Borrow a copy from your local library or purchase one at a 10% discount at The Bookworm NEW THIS YEAR: companion juvenile title “Red Berries, White Clouds, Blue Sky” (ages 9 – 12) After Pearl Harbor is bombed by the Japanese, 12-year-old Tomi and her Japanese-American family are split up and forced to leave their California home to live in internment camps in New Mexico and Colorado. “Tallgrass” by Sandra Dallas (ages 13+) During World War II, a family finds life turned upside-down when the government opens a Japanese internment camp in their small Colorado town. Part thriller, part historical novel, Tallgrass is a riveting exploration of the darkest— and best—parts of the human heart. Find local programming to discuss and celebrate the books here: A COLLABORATIVE PROGRAM BROUGHT TO YOU BY 970-748-4045 jhildreth@avon.org attTO: Honorable Mayor Smith Hymes and Council Members FROM: Justin Hildreth, Town Engineer RE: Mud Flow Future Mitigation Actions DATE: February 16, 2022 SUMMARY: On July 22, 2021, an intense thunderstorm dropped 0.8 to 2.50-inches of rain within an hour on the hillside north of I70 in Avon. The subsequent runoff caused the largest water and mud flows seen in decades. The runoff and debris clogged storm drainage infrastructure and damaged 7 residential properties. This memo summarizes the current status of analyzing the event and future mitigation options. STORM EVENT ANALYSIS: There is limited rainfall gage information in the Town of Avon and Applied Weather Associates of Monument, CO was retained to prepare a Storm Precipitation Analysis Report to determine the size of the rainfall event based on state wide NEXRAD radar information. Over 1” of rainfall was deposited on the valley floor, and over 2.5” was deposited in the upper reaches of the Metcalf Gulch and Buck Creek basins. A 1” rainfall event has a 5% probability of happening in any given year or commonly referred to as a 1 in 20-year storm. A 2.5” rainfall event has the probability of occurring less than 1% in any given year or in excess of a 1 in 100-year rainfall event. The Town has requested an assessment of the impact of climate change on future rainfall events and we are awaiting the results of the report. VACUUM TRUCK: The 2022 general budget included funds to purchase a vacuum truck which will be used to clean out the Town’s storm water infrastructure. Vacuum trucks are not available to rent and the Eagle River Water and Sanitation District (ERWSD) donated the use of their vehicle to clean up after the July event. The truck was ordered on February 11 and is scheduled for delivery in August. MITIGATION STEPS: Staff is working with consultants to complete the following tasks to mitigate damage from future events: 1. Develop recommendations for site specific mitigation measures for the Beaver Bench and Sonnen Halde Home Owner Associations to implement. The report outlining the recommendations is under review and will be released to the Associations in the next couple of weeks. 2. The Town’s drainage infrastructure will be mapped this summer and catalogued using Geographic Information Systems software. This will allow staff to assess the condition of the infrastructure, track maintenance activities and recommend future improvements. 3. The high amount of mud and debris generated from the rainfall events will typically result in clogging of drainage pipes. TetraTech will assess the existing drainage pipe infrastructure and develop surface routes when feasible – rather than pipes – to reduce risks from clogging and subsequent flooding damage. 4. Develop regional mitigation measures along Nottingham Road, Swift Gulch Road and West Beaver Creek Blvd. to reduce future damage to private developments and public infrastructure including Avon Road. These projects will take several years to design and implement. Additional drainage easements on private property will likely be required depending on final project designs. 5. Explore Federal and State grant opportunities available for funding mitigation projects such as the Building Resilient Infrastructure and Communities (BRIC) grant. The first grant cycle deadline is December 1st. They require a cost share of 25% with the Federal portion being 75% plus preparation and management costs. Page 2 of 2 Locations of future flood and debris mitigation projects currently being investigated Thank you, Justin 970-376-2876 epd@piercedurancelaw.com TO: Honorable Mayor Smith Hymes and Council members FROM: Elizabeth Pierce-Durance, Special Counsel to the Town Danita Dempsey, Events Manager RE: Ordinance 22-02 DATE: January 27, 2022 SUMMARY: Ordinance 22-02 amends Section 9.12.080(c) of the Avon Municipal Code to clarify that special event permits issued by the Town authorize consumption of free alcohol on Town-owned property, and to clarify that people may consume alcohol they receive free-of-charge on Town-designated property without violating Avon’s open container law. BACKGROUND: In 2015, Council revised AMC Sec 9.12.080 to allow consumption of alcohol on public property pursuant to a “private event” permit issued by the Town. That language explicitly authorized consumption for two types of events held on public property: • a “special event” – i.e., open to the public – at which alcohol is sold by the drink and which is covered by a state-issued liquor license (Special Event Permit) (AMC Sec. 9.12.080(c)(1)) and • a “private event” – i.e., closed to the public – at which alcohol may be given away free of charge (AMC Sec. 9.12.080(c)(3)) and which requires no type of state-issued liquor license. Omitted from this list are public events at which alcohol is given away free of charge. The proposed ordinance fills that gap by adding “special events” to authorizations provided by AMC Sec 9.12.080(c)(3). In 2019, Council revised AMC Sec 9.12.080 to authorize the Council and/or Town Manager to designate events permitting persons over 21 and older to “bring and consume” alcohol beverages on Town property. State law does not require that persons “bring” their own alcohol to avoid open container prosecution; including that limitation in Avon’s law seems unnecessary. Removing it will clarify that persons who consume alcohol they receive from another person on Town-owned property, in addition to alcohol they bring in themselves, are covered by the exception to the open container law set out at AMC Sec 9.12.080(c)(4). ANALYSIS: Amending AMC Sec 9.12.080(c)(3) to include “special events” along with “private events” will ensure that persons attending any Town-permitted event involving free drinks are not violating Avon’s law regarding public consumption. This will ease administration for the Culture, Arts & Special Events Manager, who requested this Code review and proposed change. Both private and public permitted events involve formal agreements with the Town, which agreements regulate the use of alcohol. Amending AMC Sec 9.12.080(c)(4) to eliminate the words “bring and” removes confusion regarding whether the source of publicly consumed alcohol matters. Council adopted the language set out at Sec. (c)(3) in 2019 in response to a change in state law making it lawful for people to drink on public property when “specifically authorized by ordinance, resolution or rule adopted by a municipality.” See Colorado Revised Statutes (C.R.S.) § 44-3-901(1)(i)(VII), relocated from § 12-47-910(h)(VII). That state provision has no requirement that a public drinker consume only alcohol they bring with them so that Avon may amend its Code as recommended here consistent with state law. FINANCIAL CONSIDERATIONS: The proposed amendments create no cost to the Town. RECOMMENDATION: Staff recommends adoption of Ordinance 22-02. PROPOSED MOTION: I move to approve on First Reading Ordinance 22-02, which modifies Code section 9.12.080(c) relating to lawful consumption of alcohol on Town-owned properties. Thank you, Elizabeth and Danita ATTACHMENT: Ordinance 22-02 Ord. 22-02 Amending Open Container Law February 22, 2022 Page 1 of 4 TOWN OF AVON, COLORADO ORDINANCE NO. 22-02 AN ORDINANCE AMENDING CHAPTER 9.12.080 OF THE AVON MUNICIPAL CODE REGARDING PUBLIC CONSUMPTION OF ALCOHOL ON TOWN-OWNED PROPERTY WHEREAS, the Town of Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule powers of the Town of Avon (“Town”), the Town Council has the power to make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the prosperity, and improve the morals, order, comfort, and convenience of its inhabitants; and WHEREAS, public consumption of alcohol served free of charge may occasionally occur as part of special events permitted by the Town, which type of public consumption is not currently exempted from Code provisions generally outlawing public consumption of alcohol, sometimes referred to as “open container” law; and WHEREAS, the Council finds that such consumption, occurring as part of a special event permitted by the Town on Town-owned property, should be exempted from Code provisions generally outlawing public consumption; and WHEREAS, authorized public consumption of alcohol on property designated by the Town Manager or Town Council is limited to alcohol persons “bring and consume;” and WHEREAS, the Council finds that authorized consumption should not be limited to alcohol persons bring themselves but may also include alcohol brought and served by another, such as might occur at a party, picnic, or other event; and WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Town Council desires to comply with the requirements of the Avon Home Rule Charter by setting a public hearing to provide the public an opportunity to present testimony and evidence regarding the proposed ordinance; and that approval on first reading does not constitute a representation that the Town Council, or any member of the Town Council, supports, approves, rejects, or denies this ordinance; Ord. 22-02 Amending Open Container Law February 22, 2022 Page 2 of 4 WHEREAS, the Town Council conducted a public hearing on March 8, 2022, after properly posting notice of such hearing, and considered all public comments and other information presented prior to taking any final action to adopt this ordinance. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Amendments to Section 9.12.080(c)(3). Section 9.12.080(c)(3) is hereby amended to read as follows with strike out indicating language to be deleted and underline indicating language to be adopted: “(3) Pursuant to a special or private event permit issued pursuant to that meets the minimum requirements of Section 9.40.040.” Section 3. Amendments to Section 9.12.080(c)(4). Section 9.12.080(c)(4) is hereby amended to read as follows with strike out indicating language to be deleted and underline indicating language to be adopted: “(4) Pursuant to a designation by the Town Council or the Town Manager to permit persons who are at least twenty-one years of age to bring and consume malt, vinous or spiritous liquors or fermented malt beverages on town owned properties provided that such designation specifies the date, location and hours of such designated event.” Section 4. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 5. Effective Date. This Ordinance shall take effect thirty (30) days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. Section 6. Safety Clause. The Town Council hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Ord. 22-02 Amending Open Container Law February 22, 2022 Page 3 of 4 Section 7. Codification Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 8. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 9. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. [SIGNATURE PAGE FOLLOWS] Ord. 22-02 Amending Open Container Law February 22, 2022 Page 4 of 4 INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on February 22, 2022 and setting such public hearing for March 8, 2022 at the Council Chambers of the Avon Municipal Building, located at 100 Mikaela Way, Avon, Colorado. BY: ATTEST: ____________________________ ___________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk ADOPTED ON SECOND AND FINAL READING on March 8, 2022 BY: ATTEST: ____________________________ ____________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk APPROVED AS TO FORM: ____________________________ Karl J. Hanlon, Town Attorney 970-748-4065 ddempsey@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Danita Dempsey, CASE Manager RE: Resolution No. 22-03 Approving 2022 Special Events DATE: February 3, 2022 SUMMARY: Council is being asked to review Resolution No. 22-03 Approving 2022 Special Events to allow a streamlined administrative review and approval process for those special events which may seek to (1) apply for a Special Event Liquor License to sell alcoholic beverages and/or (2) apply for an Outdoor Use of Amplified Sound Permit BACKGROUND: The Town’s liquor licensing regulations allow for administrative review and approval of routine liquor license applications, including Special Event Permits for events already approved by the Town Council. Resolution No. 22-01 has been prepared for council consideration and includes a list of 2022 special events, including event name, event dates, times, and locations, that have a liquor component and/or amplified sound component and will seek a Special Event Permit and/or Outdoor Use of Amplified Sound Permit. If Resolution No 22-01 is approved, it would allow the Town Clerk to administratively review and approve these Special Event Permit applications; and exempt the events listed from submitting an Outdoor Use of Amplified Sound Permit application per Section 5.24.010 of the AMC. ANALYSIS: Approval of Resolution No. 22-03 would cut down on the number of Special Event Permit Applications that the Avon Liquor Licensing Authority would have to review over the course of the spring and summer. And reduce the number of Outdoor Use of Amplified Sound Permit applications the Avon Town Council would have to review. RECOMMENDATION: Staff recommends approving Resolution No. 22-03 Approving 2022 Special Events. OPTIONS: Deny Resolution No. 22-03 or approve Resolution No 22-03 [with or without revisions]. PROPOSED MOTION: “I move to approve Resolution No. 22-03 Approving 2022 Special Events.” Thank you, Danita ATTACHMENTS: Attachment A – Resolution 22-03 Approving 2022 Special Events Resolution 22-03 Approving 2022 Special Events February 22, 2022 Page 1 of 1 RESOLUTION 22-03 APPROVING 2022 SPECIAL EVENTS WHEREAS, the Town Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, the Town of Avon’s local liquor licensing regulations allow for the administrative review and approval of routine liquor license applications, including Special Event Permit applications for events already approved by the Town Council; and, WHEREAS, the Town Council, as the local liquor license authority, finds that delegating review and approval authority for certain routine liquor license applications to the Town Clerk will improve administrative efficiency; and, WHEREAS, The Town Council finds that approving 2022 special events planned for Nottingham Park would exempt Outdoor Use of Amplified Sound Permits for the listed events and would improve administrative efficiency: and, NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town Council hereby approves the following 2022 special events and event dates: 1. SunsetLIVE!: Sunday’s, May 29th through September 4th, 2022; 6:00 p.m. to 8:30 p.m.; Nottingham Park 2. Pride in the Park: Saturday, June 18th, 2022; 12:00 p.m. to 8:00 p.m.; Nottingham Park 3. Pop Up Music: Saturday’s June 19th through Sept. 3rd, 2022; 12:00 p.m. to 5:00 p.m.; Main Street Mall 4. Weekly Art Expo: Wednesday’s, June 22nd, 2022, through August 31st, 2022; 11:00 a.m. to 4:00 p.m.; Main Street Mall 5. Lakeside Cinema: Friday’s July 8th through September 2nd, 2022; 8:00 p.m. to 11:00 p.m.; Nottingham Park 6. XTERRA Mountain Championship: Saturday, July 16th, 2022; 6:00 a.m. to 2:00 p.m.; Nottingham Park & Lake 7. Dancing in the Park: Thursday, August 4th, 2022, 5:00 p.m. to 7:30 p.m.; Nottingham Park 8. Circus Colorado: Thursday, August 11th through Sunday, August 14th, 2022; 1:00 p.m. to 9:00 p.m.; Nottingham Park Lower Athletic Field 9. Vail Valley Brew’Au: Saturday, August 13th, 2022; 12:00 p.m. to 8:00 p.m.; Nottingham Park 10. Summer’s End: Monday, September 5th, 2022; 2:00 p.m. to 8:00 p.m.; Nottingham Park 11. Man of the Cliff: Saturday, October 8th through Sunday, October 9th, 2022; 9:30 a.m. to 7:00 p.m.; Nottingham Park ADOPTED February 22, 2022, by the AVON TOWN COUNCIL By: Attest: ___________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk 970.748.4413 matt@avon.org TO: Honorable Mayor Smith Hymes and Council FROM: Matt Pielsticker, Planning Director RE: Swift Gulch Housing Project: Concept Plan DATE: February 16, 2022 SUMMARY: In October 2021 the Town Council approved a Professional Service Agreement (“PSA”) for Architectural and Engineering Services for the Swift Gulch housing project. The design team includes staff from Stan Clauson Associates, 2757 Design Co, and JVA Consulting Engineers. The goal of this concept planning phase of design was to explore site and building layout alternatives to determine project scope and scale. Attached to this report is a drawing package (“Attachment A”) representing the culmination of the conceptual design phase, including site plan, conceptual grading, building plans, elevations, sections, and unit floorplans. At the February 22, 2022 meeting, the Concept Plan will be presented to the Town Council for feedback and confirmation of next steps. Formal adoption of the Concept Plan by Council is not required. Rather, Staff is seeking Council consensus that Council supports the Concept Plan and then Staff will prepare design contracts based on the Concept Plan. The remainder of this Report outlines the identified project goals, background and evolution of the project, and next steps as recommended by Staff. CONCEPT PLAN RECOMMENDATION: The Concept Plan recommends the development of Option 1c which includes the development of Buildings 1-3 for a total density of 42 apartment units. Building 4 (9 additional units) would be considered during the cost estimating process to determine the increased costs of retaining walls and financial viability of this building. BACKGROUND & PROGRESSION: The concept for housing at Swift Gulch originated in a 2015 planning effort where multiple Town properties and facilities were being studied. The Swift Gulch Master Plan Update identified the “upper bench” of Swift Gulch as a candidate for housing. The 2015 conceptual plan showed a townhouse orientation for 20 units in one, two and three-bedroom layouts with attached garages. This plan was premised on for-sale housing product. In 2018, the Community Housing Plan solidified interest and direction in pursuing a project on this parcel. The 2021 Avon Community Housing Plan again reinforced pursuing this as the next brick and mortar project. “A top priority is pursing housing development on Town-owned land. Development of housing on the Swift Gulch property is the best opportunity to build new housing product on Town- owned land.” DESIGN CHARETTE: Staff organized a stakeholder group (“Core Team”) to assist with the design charette process. The charette included the design professionals, Councilor Lindsay Hardy, Councilor AJ Andrade, Councilor Amy Phillips (alternate), Town Manager Eric Heil, Planning Director Matt Pielsticker, Building Official Derek Place, Planning and Zoning Commissioner Jared Barnes, Vail Housing Director George Ruther, and Eagle County Resiliency Director Tori Franks. Over the course of two days, November 11 and November 12, 2021, the site tour took place and the team Page 2 of 4 identified project goals, and provided multiple feedback loops with the design team. The stated Core Team’s project goals and initial site analysis from the charette is attached (“Attachment B”) for efficacy. PROJECT GOALS: The overarching project goals included the following: · Maximize site and unit count, for an all-rental project owned by the Town · High- Efficiency, all electric, passive solar design with net zero or net zero-ready · Efficient building and unit layouts · Minimize ongoing operations and maintenance costs (i.e. no elevators, efficient snow removal, recycling, low maintenance building materials) · Exceed parking requirements, with electrical vehicle installed and ready spaces · Each unit should enjoy storage space, decks, views, and common outdoor areas for gathering · Xeric landscaping plan, with bioswales SITE LAYOUT ALTERNATIVES: Given the topographic constraints of the site and the box canyon north- south orientation, two site designs quickly emerged during the charette process. Option 1 kept the access drive extension as straight as possible; and Option 2 studied building orientation and design results when using a curvilinear access drive. Option 1 Option 2 The charette moved into 3-dimentional massing studies to get an understanding of scale with multiple buildings back-to-back. Eventually, architectural studies and unit mix types were explored further by the team. Option 1 was further vetted by the design team after introducing the project engineer to the process. Page 3 of 4 UNIT LAYOUTS: After pursuing “Option 1” road layout and further developing the site plans with the civil engineering team, Staff requested additional design work and evaluation of the two unit layout concepts: “Yin-Yang” and “Linear”. The Yin-Yang option provides more efficient building layouts, narrower building footprints, higher density, and additional architectural interest. The Linear approach maximizes outdoor deck space and avoids bedrooms on rear corridor hallway where there were privacy concerns. Ying-Yang Linear The Core Team reconvened on February 14, 2022 to review the layouts in more detail and discuss the overall project direction. It was decided to finally pursue the Ying-Yang unit layout and design for three buildings as opposed to four as originally presented in concept. This direction would yield approximately 42 units in Buildings 1-3 and would meet all the project goals. FUNDING: The Capital Improvements Plan budget includes $120,000 for design services in 2022 for this project. Contract work with 2757 is expected to be less than $100,000; cost estimating, and other project steps were modified as the project evolved. Staff will begin to develop a project pro-forma of project costs and projected revenues. Estimated project costs will be based upon (1) cost estimating for construction and financing with input from a hired GC, (2) projected maintenance and operations cost, and (3) establishment of a reserve and replacement fund. Revenues will be based on anticipated revenues from rents which are affordable in relationship to the salaries of employees we expect will apply for housing in this project and based upon expected occupancy rates. A draft pro-forma will be presented to Council when Staff compiles numbers that we believe are Page 4 of 4 reasonable estimates. ONGOING OPERATION AND MAINTENANCE: Staff will consultant with a private property management company and Eagle County Housing to better understand property management costs and responsibilities. Recommendations will be incorporated into the next design iterations, if applicable, and/or cost estimates for the pro-forma development. DESIGN REVIEW PROCESS: This project would be subject to the Town’s Development Code and design review process. Council is the “Owner” and applicant; therefore, Staff will bring designs to Council first for review as the Owner, then refer to Planning and Zoning Commission, then bring back to Council for final approval. More information on the design review process will be provided when the design schedule is determined. TOWN MANAGER COMMENTS AND RECOMMENDATION: I believe this was a successful conceptual planning process which considered several alternatives in building design and road layout and identified the option that achieves the highest density which is likely to be the most cost effective per square foot. The initial intent is to provide sufficient upfront subsidy so that the debt costs, operating and maintenance costs, and reserve/replacement costs do not exceed the anticipated revenues (i.e. the project should financially break- even in the near term). There is a long list of design details yet to be fully addressed and determined. This Concept Plan (Option 1c) demonstrates a preferred road layout, preferred building sites, and the density that can be achieved with the preferred unit type and unit mix. I recommend that Town proceed to the design phase of this project based on the preferred Concept Plan as outlined in the next steps. Design, cost modelling and financial planning would occur concurrently as this project moves forward. NEXT STEPS: · Authorization of next design phase(s) contract (March 8, 2022) COUNCIL ACTION · Selection of General Contractor (GC) for pre-construction consultation and value analysis (March) STAFF/CORE TEAM · Soils Testing (April) THIRD PARTY CONSULTANT, CESARE · Schematic Design Phase 60 days (April/May) 2757 DESIGN CO, JVA CONSULTING, STAN CLAUSON ASSOCIATES, INC. · Price based on SD drawings (June) GC · Evaluate Financing Options and Develop Pro-Forma (March – July) STAFF/TOWN COUNCIL · Design Development Phase 60 days (August/September) 2757 DESIGN CO, JVA CONSULTING, STAN CLAUSON ASSOCIATES, INC · Price DD drawings 30 days (October) GC · Authorization of Construction Documents (CD) Phase of Plans (November) TOWN COUNCIL · Construction Documentation Phase 60 days (Fall 2022) 2757 DESIGN CO, JVA CONSULTING, STAN CLAUSON ASSOCIATES, INC. · Price CD 30 days (January) GC · Negotiation of Guaranteed Maximum Price with GC (Spring) STAFF/TOWN COUNCIL · Construction (2023/2024) TBD Thank you, Matt ATTACHMENT A: Town Council Design Package, dated February 22, 2022 ATTACHMENT B: Charette: Goals and Site Study Excerpt, dated November 11 & 12, 2021 swift gulch - employee housing | avon town council review 02.22.2022 C 2757 design co Attachment A swift gulch - employee housing 02.22.2022 2 2015 Swift Gulch workforce housing study by SCA Notes & Observations: -Removes mobile offices (offices to remain for time being) -Removes cinder storage (cinder storage to remain) -Density and unit type not matching RFP goals -Proposed a total of 20 townhomes office building cinder storage Attachment A swift gulch - employee housing 02.22.2022 3 12.16 Building Layout (option 1 - old) Strategy: -Utilize existing road orientation -Maximize unit count -Limit unit types -Building layout to respond to topography -Building site shifted down into the parking area (50% of office parking to remain) Possible constraints: -Snow storage -Road grading Building density / unit mix: - Building 1 (10 units 2x2br) - Building 2 (18 units) - Building 3 (12 units) - Building 4 (9 units) - Building 5 (9 units) - Total = 58 units Building parking mix: - Building 1 15 req (20 wanted) have 35 (20 over code) - Building 2 27 req (36 wanted) have 27 (meets code) - Building 3 18 req (24 wanted) have 18 (meets code) - Building 4 14 req (18 wanted) have 17 (3 over code) - Building 5 14 req (18 wanted) have 18 (4 over code) - Total = 88 req (116 wanted) have 115 (27 over code) bldg building 1 (10 units 2x2br)building 2 (18 units)building 3 (12 unts)building 4 (9 units) building 5 (9 units) total 58 units bldg parking#1 15 req (20 wanted) have 35 (20 over code)#2 27 req (36 wanted) have 27 (meets code) #3 18 req (24 wanted) have 18 (meets code)#4 14 req (18 wanted) have 17 (3 over code) #5 14 req (18 wanted) have 18 (4 over code) total 88 req (116 wanted) have 115 (27 over code) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking not included (over 25 units -7 spaces plus 1 space for each 5 units) total guest parking = 14 total lot coverage +/-68,000sq property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 bldg 5 12 15 10 16 11 8 8 11 8 walk-out / bioswale elev. 7614 parking elev. 7603 walk-out / bioswale elev. 7625 7636 7637 7648 7647 parking elev. 7626 parking elev. 7615 parking elev. 7604 10 7658 7658 6 carport site section si t e s e c t i o n 11/10/21 sd 1.4 swift gulch 1" = 60'-0" reference plan1 bldg building 1 (10 units 2x2br)building 2 (18 units)building 3 (12 unts)building 4 (9 units)building 5 (9 units) total 58 units bldg parking#1 15 req (20 wanted) have 35 (20 over code)#2 27 req (36 wanted) have 27 (meets code) #3 18 req (24 wanted) have 18 (meets code)#4 14 req (18 wanted) have 17 (3 over code)#5 14 req (18 wanted) have 18 (4 over code) total 88 req (116 wanted) have 115 (27 over code) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking not included (over 25 units -7 spaces plus 1 space for each 5 units) total guest parking = 14 total lot coverage +/-68,000sq property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 bldg 5 12 15 10 16 11 8 8 11 8 walk-out / bioswale elev. 7614 parking elev. 7603 walk-out / bioswale elev. 7625 7636 7637 7648 7647 parking elev. 7626 parking elev. 7615 parking elev. 7604 10 7658 7658 6 carport site section si t e s e c t i o n 11/10/21 sd 1.4 swift gulch 1" = 60'-0" reference plan1 site plan 3d aerial See page 5 for current option 1 progress Attachment A swift gulch - employee housing 02.22.2022 4 12.16 Building Layout (option 2) Strategy: -Better integrate road with building layout -Limit unit types -Maximize unit count Constraints: - Difficult to maintain existing office parking - Snow storage options are limited - Added excavation - Reduced density - Redundant circulation Building density / unit mix: - Building 1 (10 - units) - Building 2 (8 - units) - Building 3 (6 - units) - Building 4 (12 - units) - Building 5 (9 - units) - Total = 45 units Building parking mix - Parking count pending property and setback boundary bldg 1 bldg 2 b l d g 3 bldg 4 bldg 5 carport 11/10/21 sd 1.4 swift gulch 1" = 60'-0" reference plan1 property and setback boundary bldg 1 bldg 2 b l d g 3 bldg 4 bldg 5 carport 11/10/21 sd 1.4 swift gulch 1" = 60'-0" reference plan1 site plan 3d aerial Option not pursued further after 2B profile & grade analysis Attachment A swift gulch - employee housing 02.22.2022 5 bldg (typ. 1 bedroom) building 1 (15 units w/ 3x 2br) building 2 (15 units w/ 3x 2br) building 3 (12 units) building 4 (9 units w/ 3x studio) total 51 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 11 (office) 5 24 (12 units w/tandem) 6 18 (9 units w/tandem) 2 ada ada ad a ada g g g g g snow storage snow storage g g g seasonalparking seasonalparking 15 (6 units w/tandem) g g ad a 3 1 4 ( 7 u n i t s w / t a n d e m ) sn o w st o r a g e g g snow storage existing modular office sn o w st o r a g e g g 116'-0" 116'-0" 88'-0" 60'-0" 1 7 ' c u t 11' cut 9' cut 13' cut 18 ' c u t se a s o n a l pa r k i n g B37629'-6" B47634'-6" carport7643'-6" B27617'-6" B17606'-0" office buiding7600'-0" 11 ' - 6 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 12 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " ed g e o f p a v i n g res. storage units L1 L2 parking for bldg 1 L1 L2 L3 parking for bldg 2 L1 L2 L3 existing office building parking for bldg 3 L1 L2 L3 parking for bldg 4 44'-0"120'-0"120'-0"varies 40'-0"130'-0" parking 20'-0" drive 24'-0" bldg 1 36'-0"4'-0" bio swale 36'-0" parking 20'-0" drive 24'-0" bldg 2 36'-0"4'-0" bio swale 36'-0" parking 20'-0" drive 24'-0" bldg 3 40'-0" bioswale varies parking 20'-0" drive 24'-0" bldg 4 36'-0"4'-0"8'-0"3'-0" parking 18'-0" drive varies min 20'-0"67'-0"varies an g l e t r a n s i t i o n pr o p e r t y l i n e 9' - 0 " 5' - 0 " 12 ' - 0 " 11 ' - 6 " 6' - 0 " L3 v.i.f. 6'-0" 10'-0" 10'-0" 10'-0" 10'-0" 3'-0" an g l e t r a n s i t i o n 5'-0" 10'-0" 10'-0" 10'-0" 10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 01.25 Building Layout (option 1A) Strategy: -Utilize existing road orientation -Maximize unit count -Limit unit types -Building layout/elevation to respond to topography -Building 1 to have all storage for development (est. 60sf/ea unit) Possible constraints: -Snow storage -Grade retainage along eastern boundary deepest cut located in spoils/fill pile (pending soils report) Building density / unit mix: - Building 1: 15 units (12) 1-bdrms + (3) 2-bdrms - Building 2: 15 units (12) 1-bdrms + (3) 2-bdrms - Building 3: 12 units (12) 1-bdrms - Building 4: 9 units (16) 1-bdrms + (3) 2-studios - Total = 51 units (can vary pending unit mix) Building parking mix: (pending final unit mix) - Building 1: 24 req (30 wanted) have 29 (8 over code) - Building 2: 24 req (30 wanted) have 24 (meets code) - Building 3: 18 req (24 wanted) have 18 (meets code) - Building 4: 14 req (18 wanted) have 16 (2 over code) - Total unit parking = 80 req (102 wanted) have 87 (7 over code) - Total project parking = 114 (87-unit)+(14-guest)+(4-ada)+(9-seasonal) *parking layout and quantity per (7.28.020 development standards) (1.5 spaces for 1-bdrm or studio) (2 spaces for 2-bdrm) *town wanted 2 parking spaces per unit *each building to have adjacent guest parking per table 7.28-2 *11 parking spaces identified in lower lot to be used by existing modular offices *snow storage and plowing is being evaluated w/ civil engineer & landscape architect, initial concepts noted on drawings bldg (typ. 1 bedroom) building 1 (15 units w/ 3x 2br) building 2 (15 units w/ 3x 2br) building 3 (12 units) building 4 (9 units w/ 3x studio) total 51 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s ec t i o n 11 (office) 5 24 (12 units w/tandem) 6 18 (9 units w/tandem) 2 ada ada ad a ada g g g g g snow storage snow storage g g g seasonalparking seasonalparking 15 (6 units w/tandem) g g ad a 3 1 4 ( 7 u n i t s w / t an d e m ) sn o w st o r a g e g g snow storage existing modular office sn o w st o r a g e g g 116'-0" 116'-0" 88'-0" 60'-0" 1 7 ' c u t 11' cut 9' cut 13' cut 18 ' c u t se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of paving res. storage unitsL1L2 parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 40'-0"130'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 340'-0"bioswalevaries parking20'-0"drive24'-0"bldg 436'-0"4'-0"8'-0"3'-0"parking18'-0"drive variesmin 20'-0"67'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 bldg (typ. 1 bedroom) building 1 (15 units w/ 3x 2br) building 2 (15 units w/ 3x 2br) building 3 (12 units) building 4 (9 units w/ 3x studio) total 51 total units bldg parkingexisting office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 11 (office) 5 24 (12 units w/tandem) 6 18 (9 units w/tandem) 2 ada ada ad a ada g g g g g snow storage snow storage g g g seasonalparking seasonalparking 15 (6 units w/tandem) gg ad a 3 1 4 ( 7 u n i t s w / t a n d e m ) sn o w st o r a g e gg snow storage existing modular office sn o w st o r a g e gg 116'-0" 116'-0" 88'-0" 60'-0" 1 7 ' c u t 11' cut 9' cut 13' cut 18 ' c u t se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingres. storage unitsL1L2parking for bldg 1L1L2L3parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 40'-0"130'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 340'-0"bioswalevaries parking20'-0"drive24'-0"bldg 436'-0"4'-0"8'-0"3'-0"parking18'-0"drive variesmin 20'-0"67'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 bldg (typ. 1 bedroom) building 1 (15 units w/ 3x 2br) building 2 (15 units w/ 3x 2br) building 3 (12 units) building 4 (9 units w/ 3x studio) total 51 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 11 (office) 5 24 (12 units w/tandem) 6 18 (9 units w/tandem) 2 ada ada ad a ada g g g g g snow storage snow storage g g g seasonalparking seasonalparking 15 (6 units w/tandem) gg ad a 3 1 4 ( 7 u n i t s w / t a n d e m ) sn o w st o r a g e gg snow storage existing modular office sn o w st o r a g e gg 116'-0" 116'-0" 88'-0" 60'-0" 1 7 ' c u t 11' cut 9' cut 13' cut 18 ' c u t se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingres. storage unitsL1L2parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 40'-0"130'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 340'-0"bioswalevaries parking20'-0"drive24'-0"bldg 436'-0"4'-0"8'-0"3'-0"parking18'-0"drive variesmin 20'-0"67'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 site section site plan3d aerial 3d aerial Attachment A swift gulch - employee housing 02.22.2022 6 14 ' - 0 " 6' - 0 " 12'-0"116'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"88'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"60'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"116'-0" 40 ' - 0 " 8' - 0 " 14'-0"6'-0"12'-0"88'-0"40'-0"8'-0"14'-0"6'-0"12'-0"60'-0"40'-0"8'-0" 14 ' - 0 " 6' - 0 " 12'-0"116'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"88'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"60'-0" 40 ' - 0 " 8' - 0 " Building 1 & 2 layout option (12) 1-bedroom units (3) 2-bedroom units Total bed count = 18 beds Total square feet = *12,528 sf stair 1 Qualitative: -Different unit types to be interchangeable -Allow maximum density without extensive site work maintain required parking at walkout level -Primarily 1 bedroom units (red) desired -Optional 2 bedroom (blue) and studios (yellow) can be incorporated as needed -Overlapping orientation of 1 bedroom units allows higher density by limiting building length -Orientation of units to limit circulation in front of bedroom windows Quantitative: -Each building to have 3 stories of residential units -Lower parking level not accessible to units above -Parking access through walkout level (not basement level) -Tandem parking will be available to select units -Each building to have two means of egress at each side of structure -Covered corridors on each level -Unit types to stack for structural and plumbing efficiency 01.25 Unit Development (option 1A) corridor stair 2 stair 1 corridor stair 2 stair 1 corridor stair 2 Building 3 layout option (12) 1-bedroom units Total bed count = 12 beds Total square feet = *9,504 sf Building 4 layout option (option 1C removes bldg 4) (6) 1-bedroom units (3) studios Total bed count = 9 beds Total square feet = *6,480 sf Total Units = 51 Beds = 57 beds Square feet = 40,040 sf *area is of unit square feet including balcony (does not include circulation or parking) trash recycling compost trash recycling compost trash recycling compost Attachment A swift gulch - employee housing 02.22.2022 7 bldg (typ. 1 bedroom) building 1 (12 units) building 2 (12 units) building 3 (9 units) building 4 (6 units) total 39 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 9 (office) 8 12 cover spaces 9 9 covered spaces 3 ada ada ad a ada g gg g g snow storage snow storage g g g seasonalparking seasonal parking 6 covered spaces g g ad a 6 6 c o v e r e d s p a c e s sn o w st o r a g e g g snow storage existing modular office g g 1 7 ' c u t 14' cut 12' cut 18' cut 18 ' c u t sn o w st o r a g e se a s o n a l pa r k i n g B37629'-6" B47634'-6" carport7643'-6" B27617'-6" B17606'-0" office buiding7600'-0" 11 ' - 6 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 12 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " ed g e o f p a v i n g storage L1 L2 parking for bldg 1 L1 L2 L3 parking for bldg 2 L1 L2 L3 existing office building parking for bldg 3 L1 L2 L3 parking for bldg 4 44'-0"120'-0"120'-0"varies 30'-0" parking 20'-0" drive 24'-0" bldg 1 26'-0"4'-0" bio swale 43'-0"3'-0" parking 20'-0" drive 24'-0" bldg 2 26'-0"4'-0" bio swale 43'-0"3'-0" parking 20'-0" drive 24'-0" bldg 3 30'-0" bio swale varies 3'-0" parking 20'-0" drive 24'-0" bldg 4 30'-0"9'-0"3'-0" parking 20'-0" drive 24'-0"62'-0"varies an g l e t r a n s i t i o n pr o p e r t y l i n e 9' - 0 " 5' - 0 " 12 ' - 0 " 11 ' - 6 " 6' - 0 " L3 v.i.f. 6'-0" 10'-0" 10'-0" 10'-0" 10'-0" 3'-0" an g l e t r a n s i t i o n 5'-0" 10'-0" 10'-0" 10'-0" 10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 02.04 Building Layout (option 1B) Strategy: -Utilize existing road orientation -Create larger units with added southern exposure (views) -Limit unit types (two unit types) -Building layout/elevation to respond to topography Possible constraints: -Snow storage -Grade retainage along eastern boundary deepest cut located in spoils/fill pile (pending soils report) Building density / unit mix: - Building 1: 12 units (12) 1-bdrms - Building 2: 12 units (12) 1-bdrms - Building 3: 6 units (6) 2-bdrms - Building 4: 6 units (6) 1-bdrms - Total = 36 units (can vary pending unit mix) Building parking mix: (pending final unit mix) - Building 1: 18 req (24 wanted) have 20 (2 over code) - Building 2: 18 req (24 wanted) have 18 (meets code) - Building 3: 12 req (12 wanted) have 12 (meets code) - Building 4: 9 req (12 wanted) have 9 (meets code) - Total unit parking = 52 req (72 wanted) have 59 (2 over code) - Total project parking = 86 (59-unit)+(14-guest)+(4-ada)+(9-seasonal) *parking layout and quantity per (7.28.020 development standards) (1.5 spaces for 1-bdrm) (2 spaces for 2-bdrm) *ada parking count pending final unit make-up *town wanted 2 parking spaces per unit *each building to have adjacent guest parking per table 7.28-2 *11 parking spaces identified in lower lot to be used by existing modular offices *snow storage and plowing is being evaluated w/ civil engineer & landscape architect, initial concepts noted on drawings bldg (typ. 1 bedroom) building 1 (12 units) building 2 (12 units) building 3 (9 units) building 4 (6 units) total 39 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s ec t i o n 9 (office) 8 12 cover spaces 9 9 covered spaces 3 ada ada ad a ada g gg g g snow storage snow storage g g g seasonalparking seasonal parking 6 covered spaces g g ad a 6 6 c o v e r e d s p a c e s sn o w st o r a g e g g snow storage existing modular office g g 1 7 ' c u t 14' cut 12' cut 18' cut 18 ' c u t sn o w st o r a g e se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of paving storage L1L2 parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 30'-0"parking20'-0"drive24'-0"bldg 126'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 226'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 330'-0"bio swalevaries 3'-0"parking20'-0"drive24'-0"bldg 430'-0"9'-0"3'-0"parking20'-0"drive24'-0"62'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 bldg (typ. 1 bedroom) building 1 (12 units) building 2 (12 units) building 3 (9 units) building 4 (6 units) total 39 total units bldg parkingexisting office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 9 (office) 8 12 cover spaces 9 9 covered spaces 3 ada ada ad a ada g gg g g snow storage snow storage g g g seasonalparking seasonal parking 6 covered spaces gg ad a 6 6 c o v e r e d s p a c e s sn o w st o r a g e gg snow storage existing modular office g g 1 7 ' c u t 14' cut 12' cut 18' cut 18 ' c u t sn o w st o r a g e se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingstorageL1L2parking for bldg 1L1L2L3parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 30'-0"parking20'-0"drive24'-0"bldg 126'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 226'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 330'-0"bio swalevaries 3'-0"parking20'-0"drive24'-0"bldg 430'-0"9'-0"3'-0"parking20'-0"drive24'-0"62'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 bldg (typ. 1 bedroom) building 1 (12 units) building 2 (12 units) building 3 (9 units) building 4 (6 units) total 39 total units bldg parking existing office 11 #1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces #2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces #3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces #4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary bldg 1 bldg 2 bldg 3 bldg 4 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 walk-out elev. 7643.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 c a r p o r t site section s i t e s e c t i o n 9 (office) 8 12 cover spaces 9 9 covered spaces 3 ada ada ad a ada g gg g g snow storage snow storage g g g seasonalparking seasonal parking 6 covered spaces gg ad a 6 6 c o v e r e d s p a c e s sn o w st o r a g e gg snow storage existing modular office g g 1 7 ' c u t 14' cut 12' cut 18' cut 18 ' c u t sn o w st o r a g e se a s o n a l pa r k i n g B37629'-6"B47634'-6"carport7643'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingstorageL1L2parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 3L1L2L3 parking for bldg 444'-0"120'-0"120'-0"varies 30'-0"parking20'-0"drive24'-0"bldg 126'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 226'-0"4'-0"bio swale43'-0"3'-0"parking20'-0"drive24'-0"bldg 330'-0"bio swalevaries 3'-0"parking20'-0"drive24'-0"bldg 430'-0"9'-0"3'-0"parking20'-0"drive24'-0"62'-0"variesangle transition property line9'-0"5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"angle transition5'-0"10'-0"10'-0"10'-0"10'-0" 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 site section site plan3d aerial 3d aerial Attachment A swift gulch - employee housing 02.22.2022 8 12 ' - 0 " 6' - 0 " 16'-0"128'-0" 30 ' - 0 " 8' - 0 " 12 ' - 0 " 6' - 0 " 16'-0"92'-0" 30 ' - 0 " 8' - 0 " 12 ' - 0 " 6' - 0 " 16'-0"64'-0" 30 ' - 0 " 8'-0" 12 ' - 0 " 6' - 0 " 16'-0"128'-0" 30 ' - 0 " 8' - 0 " 12 ' - 0 " 6' - 0 " 16'-0"92'-0" 30 ' - 0 " 8' - 0 " 12 ' - 0 " 6' - 0 " 16'-0"64'-0" 30 ' - 0 " 8' - 0 " 12 ' - 0 " 6' - 0 " 16'-0"128'-0" 30 ' - 0 " 8' - 0 " 12'-0"6'-0"16'-0"92'-0"30'-0"8'-0"12'-0"6'-0"16'-0"64'-0"30'-0"8'-0" Building 1 & 2 layout option (12) 1-bedroom units Total bed count = 12 beds Total sqaure feet = *9,984 sf Qualitative: -Different unit types to be interchangeable -Allow maximum density without extensive site work maintain required parking at walkout level -Primarily 1 bedroom units (red) desired Quantitative: -Each building to have 3 stories of residential units -Lower parking level not accessible to units above -Parking access through walkout level (not basement level) -Each building to have two means of egress at each side of structure -Covered corridors on each level -Unit types to stack for structural and plumbing efficiency 02.04 Unit Development (option 1B) corridor corridor stair 2 stair 1 corridor stair 2 Building 3 layout option (6) 2-bedroom units Total bed count = 12 beds Total square feet = *7,176 sf Building 4 layout option (6) 1-bedroom units Total bed count = 6 beds Total square feet = *4,992 sf stair 1 stair 2 stair 1 Total Units = 36 Beds = 42 beds Square feet = 32,136 sf *area is of unit square feet including balcony (does not include circulation or parking) trash recycling compost trash recycling compost trash recycling compost Attachment A swift gulch - employee housing 02.22.2022 9 stair 1 02.04 Unit circulation (option 1A & 1B) stair 2 stair 1 stair 2 stair 1 stair 2 stair 2 stair 1 stair 2 stair 1 stair 2 stair 1 Building 3 circulation Building 4 circulation Building 1 & 2 circulation Building 3 circulation Building 4 circulation Building 1 & 2 circulation Option 1BOption 1A & 1C Qualitative: -Unit layout to limit non-resident circulation past unit windows Attachment A swift gulch - employee housing 02.22.2022 10 property and setback boundary bldg 1 bldg 2 bldg 3 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 site section si t e s e c t i o n 9 for offices 5 24 (12 units w/tandem) 6 18 (9 units w/tandem)ada ada ada g g g g g g g seasonalparking 16 (8 units w/tandem) gg ad a 3 g g snow storage sn o w s t o r a g e se a s o n a l p a r k i n g 11' parking level to t.o. extg. grade 12' cut g amenity areaif building 4 not completed 7660 7655 7665 76707650 7 645 area of spoils pile to be re-graded with tiered site walls and boulders (extent pending civil and soils report) possible future building (9-12 unit)(utilize carport for foundation)ref option 1A for layout existing office bldg existing cinder pile possible parking overflow future bldg (12-15 units) built over existing modular offices f u t u r e c a r p o r t p e n d i n g b l d g 4 carport or bldg 4 bio swale bio swale bio swale sn o w s t o r a g e se a s o n a l p a r k i n g snow storage seasonal parking fi r e t r u c k t u r n a r o u n d t/r/c t/r/c t/r/c snow storage seasonal parking B37629'-6" carport7634'-6" B27617'-6" B17606'-0" office buiding7600'-0" 11 ' - 6 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 12 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " 10 ' - 0 " ed g e o f p a v i n g res. storage units L1 L2 parking for bldg 1 L1 L2 L3 parking for bldg 2 L1 L2 L3 existing office building parking for bldg 3 44'-0"120'-0"120'-0"160'-0" parking 20'-0" drive 24'-0" bldg 1 36'-0"4'-0" bio swale 36'-0" parking 20'-0" drive 24'-0" bldg 2 36'-0"4'-0" bio swale 36'-0" parking 20'-0" drive 24'-0" bldg 3 36'-0"4'-0" bioswale varies parking 20'-0" drive 24'-0"40'-0" an g l e t r a n s i t i o n pr o p e r t y l i n e 5' - 0 " 12 ' - 0 " 11 ' - 6 " 6' - 0 " L3 v.i.f. 6'-0" 10'-0" 10'-0" 10'-0" 10'-0" 3'-0" tiered gardens and amenity space st o r st o r st o r 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 02.14 Building Layout (option 1C) Strategy: -Utilize existing road orientation -Limit unit types -Building layout/elevation to respond to topography -Building 4 removed (pricing to included bldg 4) option reduces site walls and road cut increased amenity space at top of site -allow for future development at top and bottom of site Possible constraints: -Snow storage Building density / unit mix: - Building 1: 18 units (12) 1-bdrms + (3) 2-bdrms + (3) studio - Building 2: 15 units (12) 1-bdrms + (3) 2-bdrms - Building 3: 12 units (12) 1-bdrms bldg 1 studio unts can be removed if needed - Total = 45 units (can vary pending unit mix) Building parking mix: (pending final unit mix) - Building 1: 27 req (36 wanted) have 29 (2 over code per bldg) - Building 2: 24 req (30 wanted) have 24 (meets code) - Building 3: 18 req (24 wanted) have 19 (1 over code per bldg) - Total unit parking = 71 req (90 wanted) have 72 (overall 1 over code) - Total project parking = 95 (72-unit)+(12-guest)+(3-ada)+(8-seasonal) *parking layout and quantity per (7.28.020 development standards) (1.5 spaces for 1-bdrm or studio) (2 spaces for 2-bdrm) *town wanted 2 parking spaces per unit *each building to have adjacent guest parking per table 7.28-2 *9 parking spaces identified in lower lot to be used by existing modular offices *snow storage and plowing is being evaluated w/ civil engineer & landscape architect, initial concepts noted on drawings property and setback boundary bldg 1 bldg 2 bldg 3 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 site section si t e s e c t i o n 9 for offices 5 24 (12 units w/tandem) 6 18 (9 units w/tandem)ada ada ada g g g g g g g seasonalparking 16 (8 units w/tandem) gg ad a 3 g g snow storage sn o w s t o r a g e se a s o n a l p a r k i n g 11' parking level to t.o. extg. grade 12' cut g amenity areaif building 4 not completed 7660 7 655 7665 76707 650 7645 area of spoils pile to be re-graded with tiered site walls and boulders (extent pending civil and soils report) possible future building (9-12 unit) (utilize carport for foundation)ref option 1A for layout existing office bldg existing cinder pile possible parking overflow future bldg (12-15 units) built over existing modular offices f u t u r e c ar p o r t p e n d i n g b l d g 4 carport or bldg 4 bio swale bio swale bio swale sn o w s t o r a g e se a s o n a l p a r k i n g snow storage seasonal parking fi r e t r u c k t u r n a r o u n d t/r/c t/r/c t/r/c snow storage seasonal parking B37629'-6"carport7634'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of paving res. storage unitsL1L2 parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 344'-0"120'-0"120'-0"160'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 336'-0"4'-0"bioswalevaries parking20'-0"drive24'-0"40'-0"angle transition property line5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"tiered gardens and amenity spacestorstorstor 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 property and setback boundary bldg 1 bldg 2 bldg 3 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 site section si t e s e c t i o n 9 for offices 5 24 (12 units w/tandem) 6 18 (9 units w/tandem)ada ada ada g g g g g g g seasonalparking 16 (8 units w/tandem) gg ad a 3 gg snow storage sn o w s t o r a g e se a s o n a l p a r k i n g 11' parking level to t.o. extg. grade 12' cut g amenity area if building 4 not completed 7660 7 6 55 7665 76707650 7 6 45 area of spoils pile to be re-graded with tiered site walls and boulders (extent pending civil and soils report) possible future building (9-12 unit) (utilize carport for foundation) ref option 1A for layout existing office bldg existing cinder pile possible parking overflow future bldg (12-15 units) built over existing modular offices f u t u r e c a r p o r t p e n d i n g b l d g 4 carport or bldg 4 bio swale bio swale bio swale sn o w s t o r a g e se a s o n a l p a r k i n g snow storage seasonal parking fi r e t r u c k t u r n a r o u n d t/r/c t/r/c t/r/c snow storage seasonal parking B37629'-6"carport7634'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingres. storage unitsL1L2parking for bldg 1L1L2L3parking for bldg 2L1L2L3existing office building parking for bldg 344'-0"120'-0"120'-0"160'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 336'-0"4'-0"bioswalevaries parking20'-0"drive24'-0"40'-0"angle transition property line5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"tiered gardens and amenity spacestorstorstor 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 property and setback boundary bldg 1 bldg 2 bldg 3 walk-out elev. 7616 walk-out elev. 7626.5 walk-out elev. 7638.5 parking elev. 7634.5 parking elev. 7629.5 parking elev. 7617.5 storage elev. 7606 site section si t e s e c t i o n 9 for offices 5 24 (12 units w/tandem) 6 18 (9 units w/tandem)ada ada ada g g g g g g g seasonalparking 16 (8 units w/tandem) gg ad a 3 gg snow storage sn o w s t o r a g e se a s o n a l p a r k i n g 11' parking level to t.o. extg. grade 12' cut g amenity area if building 4 not completed 7660 7655 7665 76707 650 76 45 area of spoils pile to be re-graded with tiered site walls and boulders (extent pending civil and soils report) possible future building (9-12 unit)(utilize carport for foundation) ref option 1A for layout existing office bldg existing cinder pile possible parking overflow future bldg (12-15 units) built over existing modular offices f u t u r e c ar p o r t p e n d i n g b l d g 4 carport or bldg 4 bio swale bio swale bio swale sn o w s t o r a g e se a s o n a l p a r k i n g snow storage seasonal parking fi r e t r u c k t u r n a r o u n d t/r/c t/r/c t/r/c snow storage seasonal parking B37629'-6"carport7634'-6"B27617'-6"B17606'-0"office buiding7600'-0"11'-6"10'-0"10'-0"10'-0"10'-0"12'-0"10'-0"10'-0"10'-0"10'-0"edge of pavingres. storage unitsL1L2parking for bldg 1L1L2L3 parking for bldg 2L1L2L3existing office building parking for bldg 344'-0"120'-0"120'-0"160'-0"parking20'-0"drive24'-0"bldg 136'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 236'-0"4'-0"bio swale36'-0"parking20'-0"drive24'-0"bldg 336'-0"4'-0"bioswalevaries parking20'-0"drive24'-0"40'-0"angle transition property line5'-0"12'-0"11'-6"6'-0"L3v.i.f.6'-0"10'-0"10'-0"10'-0"10'-0"3'-0"tiered gardens and amenity spacestorstorstor 01/18/22 sd 1.4 swift gulch 1" = 60'-0" reference plan1 site section site plan3d aerial 3d aerial Attachment A swift gulch - employee housing 02.22.2022 11 14 ' - 0 " 12'-0"132'-0" 40 ' - 0 " 8' - 0 " 12'-0"104'-0" Building 1 layout option (12) 1-bedroom units (3) 2-bedroom units (3) studio units Total bed count = 21 beds Total square feet = *14,256 sf Qualitative: -Different unit types to be interchangeable -Allow maximum density without extensive site work -Maintain required parking (and if possible storage) at walkout level -Primarily 1 bedroom units (red) desired -Optional 2 bedroom (blue) and studios (yellow) can be incorporated as needed -Overlapping orientation of 1 bedroom units allows higher density by limiting building length -Orientation of units to limit circulation in front of bedroom windows -Possible 2 buildings identified for future development Building 4 9-12 units Building 0 12-15 units Quantitative: -Each building to have 3 stories of residential units -Lower parking level not accessible to units above -Parking access through walkout level (not basement level) -Trash recycling and compost access through walk out level -Tandem parking will be available to select units -Units with tandem spaces to have direct access storage -Units without tandem spaces to have remote storage in bldg1 -Each building to have two means of egress at each side of structure -Covered corridors on each level -Unit types to stack for structural and plumbing efficiency 02.14 Unit Development (option 1C) stair 1 corridor stair 2 Building 2 layout option (12) 1-bedroom units (3) studio units Total bed count = 15 beds Total square feet = *12,528 sf Total Units = 45 (42 without studios in bldg 1) Beds = 48 beds Square feet = 36,288 sf *area is of unit square feet including balcony (does not include circulation or parking) trash recycling compost 14 ' - 0 " 6' - 0 " 12'-0"116'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"88'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"60'-0" 40 ' - 0 " 8' - 0 " stair 1 corridor stair 2 Building 3 layout option (12) 1-bedroom units Total bed count = 12 beds Total square feet = *9,504 sf trash recycling compost 14 ' - 0 " 6' - 0 " 12'-0"116'-0" 40 ' - 0 " 8' - 0 " 14 ' - 0 " 6' - 0 " 12'-0"88'-0" 40 ' - 0 " 8'-0"14'-0"6'-0"12'-0"60'-0"40'-0"8'-0" stair 1 corridor stair 2 trash recycling compost Attachment A swift gulch - employee housing 02.22.2022 12 Qualitative: - One bedroom units to be paired with complimentary 1 bedroom unit - Project to provide an ada accessible version of each unit type in mix preferred all accessible unit be located in bldg 1 - ADA units to be located on walk-out level in building 1 (typical) 01.25 Unit (1-bedroom yin yang) - option 1C kitchen kitchen dining living bathroom bedroom bedroom living bathroom dining balconybalcony ki t c h e n living bathroom dining/bed balcony kitchen bedroom living bathroom dining balcony bedroom bathroom Typical 2 bedroom design option interior space = 965 sf Typical studio design option interior space = 465 sf Typical 1 bedroom (yin yang) design option interior space = 690 sf Quantitative: - Each unit to have covered outdoor patio (95sf) - Southern view from living room - 1/2 of all 1 bedroom units to have added souther view from bedroom - Defined interior spaces/uses - Washer/dryer in unit - Maximize in unit storage - Efficient all-electric heat pump systems are being evaluated to provide heating and cooling - Staggered stud construction and insulation techniques are being evaluated to provide higher STC ratings between units *Studio layout to be evaluated in upcoming design phases, murphy bed option shown in this sketch or this area can be a couch area and bedroom area can shift south 02.14 U Attachment A swift gulch - employee housing 02.22.2022 13 COMMUNITY GARDENS DEBRIS FLOW TRAIL & PARK STORMWATER SWALES BBQ & SEATING AREA BBQ & SEATING AREA VIEW 1 VIEW 2 VIEW 3 VIEW 1 VIEW 2 VIEW 3ENTRY MONUMENTATION 02.04 Building Layout SCA-landscape site plan -Landscape design strategy to remain the same for each design option Attachment A swift gulch - employee housing 02.22.2022 14 02.04 SCA-landscape plant palette suggestions Masterwort medium water use Swale Use Beardtongue very low water use Swale Use Gallery White Lupine medium water use Swale Use Walker Low Catmint low water use Sun Areas Silver Mound Sage very low water use Sun Areas Russian Sage very low water use Sun Areas Firecracker Penstemon low water use Sun Areas Prairie Smoke medium water use Swale Use Blue Grama very low water use Sun Areas Prairie Dropseed low water use Sun Areas May Night Salvia very low water use Sun/Shade Areas Attachment A swift gulch - employee housing 02.22.2022 15 bldg (typ. 1 bedroom)building 1 (15 units w/ 3x 2br)building 2 (15 units w/ 3x 2br)building 3 (12 units)building 4 (9 units w/ 3x studio) total 51 total units bldg parkingexisting office 11#1 24 req (30 wanted) have 29 (8 over code +4 seasonal) 12 units with tandem spaces#2 24 req (30 wanted) have 24 (meets code +2 seasonal) 9 units with tandem spaces#3 18 req (24 wanted) have 18 (meets code +2 seasonal) 6 units with tandem spaces#4 14 req (18 wanted) have 16 (2 over code +1 seasonal) 7 units with tandem spaces total 80 req (102 wanted) have 87 (+9 seasonal) *code min 1.5 spaces per unit (pending final layout) *city wanted 2 parking spaces per unit *guest parking noted (not included in unit parking count) *each building to account for guest parking *ada space identified in plan, not counted toward unit parking *snow storage identified in seasonal storage spaces property and setback boundary 01.25 Building Layout JVA-civil grade analysis site plan site road profile site grading plan -Civil design strategy to remain the same for each design option Attachment A swift gulch - employee housing 02.22.2022 16 01.25 Approach Rendering (Option 1A & 1C Building 3) Attachment A swift gulch - employee housing | core team review 02.07.2022 C 2757 design co 02.22.2022 Attachment A swift gulch - employee housing 11.11.21 - 11.12.2021 2 2757 / SCA Working Program Quantitative: - Provide site layout to maximize unit count (target 40-50 units) - Final number of units informed by slope grade and site retainage - Multiple apartment buildings (3 story max + lower level parking) - Work to find solutions to avoid having elevators (max 3 stories per code) - All units will be rentals - Mix of one bdrm, two bdrm and studio apartments - Target maximum one bedroom units, with supplemental two bedroom and studio units - Possible efficiency units at end conditions - Review possible van/camper hookups - Target 2 parking spaces per unit (1.5 per code) - Account for future electric car charging station (min 15% per code) - BBQ/amenity space/pavilion - Compost and recycle areas to be provided - Each building to have trash enclosure (compost/recycling) - Each unit to have access to storage (cages preferred) - Account for snow storage on site - Minimize hard-scape per cost implications - Net zero buildings or net zero ready - Roof mounted solar panels likely, would also consider ground mounted on steeper areas of site if allowable - Fire wise construction a mus - Snow shedding, snow storage, and snow removal very is crucial to operations plan Landscape: - Xeric landscape and water smart planting design important - Green space plantings to support community gathering/use - Soils and grading need to be reviewed with contaminates - Creation of centralized outdoor gathering space to be explored - Community garden possibly placed to west, across from debris flow channel - Dogs and pets will be allowed, consider a dog park with aid stations - Be mindful of sidewalk usage and seasonal comfort - Use permeable pavers when possible Qualitative: - Recruitment and retainage of employees - Affordability - Community feel - Sustainability - Pet friendly environment Core Team Goals (work in progress) Project Type: - Fully utilize the site for housing development - Develop a multi-family employee rental housing project for long-term ownership by the Town of Avon - Meet the housing need for public employees, including the Town of Avon, and other local governments in Eagle County. Provide rental housing that meets an acceptable affordability goals in relationship to salaries - Develop mostly one-bedroom units which are suitable for singles and couples Site Design: - Design to minimize the impacts of mudflows and flooding - Maximize efficiency of snow removal - Utilize xeriscaping - Provide pedestrian and bicycle connectivity to bus stop and recreation trail on Swift Gulch road - Provide connectivity to recreation trails to the north Project Design: - Full utilization of passive solar designs to take advantage of southern exposure - Include adequate parking for residents and guests, recognizing there is no additional parking in the area parking is expected to exceed the minimum code requirements - Include an attractive common outdoor space that provides seating, tables and grilling equipment with opportunities for informal gathering - Utilize designs which provide efficient layout - Use construction techniques which provide the lowest cost per square foot - Design to maximize efficiency for long-term ownership - Use attractive mountain contemporary architecture that is compatible with Avon Project Operations: - Seek to maximize efficiency of maintenance and operations. (minimize sidewalks that ice, use low maintenance materials for high impact areas, use materials that can be easily maintained, resealed, repainted replaced) Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 3 Tract AA: - 10.15 acres (=/- 2 acres building site) - Existing benching on site (utilize if possible) - Rubble pile in site boundary (probably need to be removed) - 10’ setback from norther lot boundary to be observed - Southern boundary can be adjusted as needed - Zone public facilities - 40’ maximum building height (can be adjusted as needed) - No density limitations - Existing drainage swale on west side of drive - Storm water detention required for the property Vehicle Circulation Concepts: - Existing circulation route past transportation depot driveway - Light and noise from bus depot to be mitigated - Minimal audible road traffic from I-70 - Max 10% drive grade through site - Roundabout to be considered / determined if required (team to review options) Neighborhood Amenities: - Access to trails - Southern exposure - Views of mountains in a 180 degree panorama - Existing sage brush and scrub oak vegetation - Abundant light (shading devices to be considered) Site Conditions S EW N winter solstice (dec 22) equinox (march 21 / sep 21) s u m m e r s o lstic e (ju n e 2 2 ) 6:00 am 7:27 am 6:10 pm 5 :4 3 a m 5 :0 0 p m 8:37 pm 2:30 pm 08/08/19 sd 1.1 swift gulch 1" = 30'-0" architectural study site plan1 Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 4 Site Photos Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 5 Site Photos Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 6 Site Photos Image Landsat / Copernicus Image Landsat / Copernicus Image Landsat / Copernicus Google Aerial Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 7 Untitled Map Write a description for your map. Legend 600 ft N ➤➤ N Site Aerial Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 8 office building cinder storage I-7 0 WB b i k e p a t h gr e e n s c a p e bu f f e r regional tranisit center dir t r o a d sw i f t g u l c h dra i n a g e s w a l e b u s s t o p buidling site Site Aerial Attachment B -Charette Site Study swift gulch - employee housing 11.11.21 - 11.12.2021 9 dra i n a g e s w a l e dri v e a c c e s s dir t r o a d spoil pile bench 2 bench 3 bench 4 parkin g l o t bench 1 office parkin g 50% t o r e m a i n Site Overlay Diagram retention basin Attachment B -Charette Site Study 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager RE: Worksession: Regional Transit Authority Update DATE: February 13, 2022 SUMMARY: This report provides an update on the Regional Transit Authority (RTA) process. Eagle County and the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail signed a Memorandum of Agreement (MOU) to cooperatively study an RTA and prepare a proposal for voter consideration. The formation of an RTA is the creation a new governmental entity under the Regional Transportation Authority Law.1 An RTA has authority to propose tax increases (subject to voter approval under TABOR2) and authority to operate regional transit and take all actions related to transit operations. This update provides an overview of the process, initial ideas and goals that Avon has articulated for transit enhancements. The details of a proposed RTA is intended to be an iterative process where a draft proposal is provided for stakeholder input and community engagement and then the proposal is revised to respond to community preferences. This process also includes polling of the community on potential ballot questions during late spring and summer. ECO TRANSIT: ECO Transit is operated by Eagle County. A .5% sales tax generates $11,939,000 which is distributed to transit and trails in the RFTA area (Roaring Fork Transit Agency), trails in Eagle County, and the remaining $9,644,000 is distributed to ECO Transit. If an RTA is formed the current understanding is that the new RTA would assume all operations and assets of the ECO Transit and Eagle County would enter into an IGA to remit the current ECO Transit revenues to the RTA. ENHANCED TRANSIT SERVICE: A fundamental goal of the RTA is to enhance transit service throughout the region. There is no contemplation that existing services would be negatively impacted by the formation of an RTA. A “Service Goals” document will be presented soon which identifies various transit enhancement goals and identifies rough cost estimates associated with each goal. The Service Goals document is discussed more below. RTA FORMATION PROCESS: The process to form an RTA requires two or more local governments to approve an Intergovernmental Agreement (RTA IGA), refer that RTA IGA to a general or special election3, and obtain approval from participating local governments. The eligible voters for an election to form an RTA are residents who are registered to vote. The required local governmental jurisdictions include the county and municipalities for the areas to be included. Metropolitan districts have the option to be included; however, metropolitan districts are not legally required. A tax increase or debt authorization may be asked at the same time as the RTA formation question if the election dates meet TABOR requirementsand may be asked as one combined ballot question. 4 A schedule of required actions was prepared in order to potential refer a ballot question to the November 8th, 2022 general election date. This date is an eligible date for both a question on formation of an RTA as well as a question, or combined question, on potential tax increases to fund the RTA. 1 CRS §43-4-601 et.seq . 2 Tax Payors Bill of Rights (TABOR) is the 1992 constitutional amendment that requires voter approval for any new or increased tax. 3 CRS §43-4-603(4) “The question of establishing the authority shall be submitted to such registered electors at a general election or a special election called for such purpose.” 4 CRS § 43-4-603(4) “Such question may also be proposed to such registered electors at the same time and in the same or a separate question as an election required under section 43-4-612.” Page 2 of 2 Avon Council (and other participating members) will be asked to conduct public hearings on a draft RTA IGA in April, then take action to approve the form of the draft RTA IGA by the end of May (for the purpose of referring a draft to Colorado Department of Transportation), then take action in August to refer the final version of an RTA IGA and any associated tax question to the November 8th, 2022 election. REVENUES: An RTA has the authority to impose three taxes with voter approval in accordance with TABOR. These revenues include a sales tax up to 1%, a “visitor benefit tax” (aka accommodations tax) up to 2%, and a property tax up to 5 mills. In addition, an RTA can also impose a $10 registration fee per vehicle within the RTA area. Attached is a revenue sheet showing potential funding sources. For discussion purposes at this point, a 0.5% sales tax increase would generate a little over $11 Million in additional revenues, which could support a number of identified service goals. RTA FORMATION COMMITTEE: The MOU established an RTA Formation Committee to review policy decisions and develop consensus. The RTA Formation Committee consists of a representative from Eagle County and the towns of Vail, Red Cliff, Minturn, Gypsum, Eagle and Avon. Mayor Sarah Smith Hymes is the representative for the Town of Avon. This Committee meets twice per month. I have raised and advocated the inclusion of Beaver Creek Metropolitan District in the RTA IGA as a member of the RTA Board. I believe this is appropriate because (1) there is a high concentration of lodging in Beaver Creek (i.e. visitors and places of employment), (2) Beaver Creek is a current transit operator, and (3) Beaver Creek generates a similar amount of sales tax and lodging tax as Avon. Ultimately, the goal of this Committee is to develop consensus on an RTA IGA document that determines the participants, basic organizational structure, service goals, and funding sources. RTA TECHNICAL COMMITTEE: An RTA Technical Committee also exists as set forth in the MOU. The Technical Committee includes representatives from the four transit agencies in Eagle County, representatives of Vail Valley Partnership and Eagle Air Alliance, and additional representatives from other communities. This Committee is a continuation of the working group that researched preliminary information over the last year. RTA STAKEHOLDER COMMITTEE: A Stakeholders Committee of other interested parties is expected to start in March for the purpose of facilitating community engagement. All existing participants are helping to identify a comprehensive and inclusive list of entities and organization to be included on the Stakeholder Committee. AVON’S SERVICE GOALS: The desired transit enhancement for Avon and the surrounding area has been stated as (1) free and frequent transit between Beaver Creek, Avon and Vail and (2) support for funding for the Eagle Air Alliance. General enhancement of transit service throughout the ECO Transit service area is also expected as well as first and last mile improvements, investment in electric busses, and investment in required facilities and housing to support enhanced transit. A very rough preliminary cost estimate for a fare free transit zone for Edwards/Avon/Beaver Creek/Vail is approximately $3 Million. REQUESTED COUNCIL DIRECTION: Confirmation that Avon transit enhancement service goals are appropriate at this point in the process is desired. Thank you, Eric ATTACHMENT A: Formal Action Timeline ATTACHMENT B: Eagle County RTA/Potential Funding Sources Eagle County RTA Formation Committee January 21, 2022, Regular Meeting Organizational Steps Discussion 1 ORGANIZATIONAL TIMELINE AND CHECKLIST Note: For discussion only. This timeline represents the latest dates provided for in statute to place the formation of the RTA on the November 8, 2022 election ballot. Additional diligence and coordination needed to adjust timeframes for intermediate milestones. Outside Timeframe Target Timeframe Task Authority Responsible Party1 Prior to End-January 2022 Drafting, discussion, and negotiation of IGA. See notes at bottom re: required elements and key decisions/items for discussion. [Note: The deadline for finalization of IGA terms is basically now. The implication is – every day needed for negotiation of the IGA requires shortening timeframes for other steps in the schedule; particularly in the timeframe for comment on the IGA by CDOT and adjoining counties/municipalities. To the extent the regional transportation systems to be included can be de-conflicted in advance, we should have the ability to gain time, day-for-day, in the outside timeline.] - Formation Committee and all participating entities. 45 days prior to approval of the IGA. No later than January 27, 2022, if assumptions around March 13, 2022, below hold true. (See options to mitigate/shorten timeframe for CDOT/affected entity approvals.) 45 days prior to approval of the IGA. No later than March 17, 2022, assuming first jurisdiction approval of IGA roughly May 2, 2022 (to allow for meetings to occur prior to Memorial Day). Provide notice to DOLA and the Department of Revenue containing the proposed boundaries of the authority and the methods proposed for financing regional transportation systems in the authority. A copy of the notice(s) provided under this item are also to be filed with the Transportation Commission (CDOT) and the State Auditor. [Note: This provision referencing the “creation of the authority” could refer to either the date the IGA is approved, the election date, or the later date on which organization is certified by DOLA (which is not a certain date); the RTA Law refers to “creation of the authority” and the effective date of such creation somewhat interchangeably. We would suggest providing this notice as soon as the proposed methods for financing are agreed, 45-days prior to the earliest date on which the IGA will be approved (which is likely not earlier than the first required public hearings).] 43-4- 614(1)(a) Formation Committee 1 References to the Formation Committee may include Eagle County or other designee(s) acting on behalf of the Formation Committee. 2 Outside Timeframe Target Timeframe Task Authority Responsible Party1 [Note also: A separate notice is required specifying the amount of the fee or tax proposed to be imposed under 43-4-614(1)(b); however, this notice can be satisfied by the notice above.] No sooner than 10 days following published notice. (est. notice week of January 31, 2022, for meeting week of February 14, 2022) No sooner than 10 days following published notice. (est. notice week of April 11, 2022, for meeting week of April 25, 2022) First public hearing on the IGA.2 Note: Timing of these notices and meetings to be refined for each jurisdiction based on results of questionnaire/jurisdiction-specific meeting schedules and practices. 43-4-603(3) Each participating entity. No sooner than 10 days following published notice; prior to entering into the IGA. (est. notice week of February 21, 2022, for meeting week of March 7, 2022) No sooner than 10 days following published notice; prior to entering into the IGA. (est. notice week of May 2, 2022, for meetings week of May 16, 2022) Second public hearing on the IGA. 43-4-603(3) Each participating entity. No later than March 13, 2022, if full 90 days allotted for comment by affected entities and an additional 90 days to enter into an IGA to address concerns(re: for example May 27, 2022 (Before Memorial Day) “Combination” creates, by contract (the “IGA”), an authority that is authorized to exercise the functions conferred by 43-4-601 et seq. (the “RTA Law”). (Effective upon: a. Affirmative vote of the registered electors residing within the boundaries of the proposed authority (See 43-4-603(4)); and b. the issuance by the DOLA Director or a certificate stating the RTA has been duly authorized. The DOLA Director shall issue the certificate upon filing of the IGA by the combination joining in the creation of the authority. (See also 43-4-603(1)). 43-3-603(1) Each participating entity. 2 The 45-day advance notice required to be given by the board of the authority to any county or municipality where a tax is proposed to be imposed under 43-4-613(1) would not seem to apply prior to organization of the authority. However, we suggest following the public comment requirements of 43-4-613(2) with regard to meetings of the participating entities where a “public hearing” is required. 3 Outside Timeframe Target Timeframe Task Authority Responsible Party1 overlapping service, cost share, etc.) [Note on boundaries: To discuss intended boundaries and inclusion of subsequently annexed property. See SMART IGA, also Wal-Mart Stores v. Pikes Peak Rural Transp., 434 P.3d 725. Also to discuss entity-by-entity organizational election in SMART IGA, and reconciling this with statutory language re: “vote of the registered electors residing within the boundaries of the proposed authority.”] [Note on timing: Duration of item can be (i) mitigated as noted below through early engagement with CDOT/adjacent counties and municipalities, or (ii) reduced through expeditious removal of portions of regional transportation systems (projects) of concern (requiring approval of changes to IGA by participating entities).] Following approval by all participating entities. (same date as last approval of IGA; see prior note) Copy of IGA provided to CDOT for comment. [Note: To consider whether IGA could be provided once two entities have approved, provided that the language of the IGA is not changed thereafter by additional participating entities. Conservatively, should assume all entities approve prior to submitting to CDOT.] Copy of IGA also provided to each county and municipality that is not a member of the combination (a participating entity) that includes territory that borders the proposed territory of the authority. 43-3-603(1) Formation Committee No later than 90 days following receipt of IGA for comment. CDOT or a bordering county or municipality may inform the combination that executed the IGA that any portions of the “regional transportation systems” to be provided by the proposed authority that involve road construction or improvement (as specified in the IGA), and that are on, alter the structure of, or negatively impact safe operation of any highway, road, or street under its jurisdiction, then, at the request of the affected entity, the combination shall either: a. Enter into an IGA with the affected entity concerning the identified portions (specifying whatever terms are deemed necessary to avoid duplication of effort and ensure coordinated transportation planning, efficient allocation of resources, and 43-4-603(1.5) Formation Committee 4 Outside Timeframe Target Timeframe Task Authority Responsible Party1 equitable sharing of costs) within 180 days after IGA was provided; or b. eliminate those portions from the list of projects specified in the contract (before it submits the IGA to a vote). The affected entity is required to provide evidence of the negative impact. [Note: Early participation by CDOT and bordering counties and municipalities in development of the regional transportation systems to be included could significantly cut down on the maximum potential timeframe to complete this step.] No later than July 19, 2022 Notify the County Clerk of formal action to participate in the 2022 General Election. [To consider whether this could be done by the Formation Committee under the MOU; this timeline assumes authorization by each participating entity to notify the County Clerk of intent to participate in the election, without full approval of the IGA. To discuss and confirm with Formation Committee. Timing not possible if all approvals are needed prior to this notice being given.] 1-7-116(5), 1- 1-106(5) All participating entities. August 30, 2022 Last day to sign IGA with County Clerk for conduct of the election. 1-7-116(2) Formation Committee September 9, 2022 Last day to certify ballot order and content for the 2022 General Election [Note: This timeline assumes full approval of the IGA needed by this date at the latest. To discuss and confirm.] 1-5-203(3)(a) Formation Committee September 23, 2022, 12:00pm Last day to file written comments concerning ballot issue with the designated election official (DEO) in order to be included in the ballot issue notice. [To confirm intent re: designation of DEO for purposes of organizational election and role of Eagle County as lead agency.] 1-7-901(4), Article X Section 20(3)(b)(v) (TABOR) Formation Committee (or DEO ) September 23, 2022 Last day for petition’s representatives to submit favorable comments to the DEO for inclusion in the ballot issue notice. 1-7-903(3), 1- 1-106(5) Formation Committee (Petitioners) 5 Outside Timeframe Target Timeframe Task Authority Responsible Party1 September 26, 2022 Last day to provide full text of ballot issue notices to the County Clerk. 1-7-904 Formation Committee November 8, 2022 Election Day - November 17, 2022 Deadline for [the board] to notify the department of revenue of the effective date of the tax. [To confirm potential earliest timing of certification of election results; this might not be complete in time for a January 1 sales tax effective date, in which case the tax would be effective July 1, 2023.] 43-4- 612(1)(b) Authority Board November 18, 2022 Deadline for County to finish tabulating ballots and generate a summary report. Rule 25.2.2(e) County Clerk November 30, 2022 Last day for County to complete the canvass and submit abstracts to Secretary of State. (Results uploaded December 1.) 1-10-102(1), 1-10-103(1) County Clerk January 1, 2023 Earliest date a sales or use tax could be effective. 43-4- 612(1)(b) - ADDITIONAL KEY DECISIONS / ITEMS FOR DISCUSSION The following are mandatory terms for the contract (IGA) establishing the authority. Underlined items are those that likely require significant discussion amongst the participating entities: 1. the name and purpose of the authority; 2. the regional transportation systems to be provided3; 3. the establishment and organization of the board of directors, including: a. the number of directors, which shall be at least five 4, all of which shall be elected officials from the members of the combination (the participating entities), and which shall include at least one elected official from each member; b. the manner of the appointment, the qualifications, and the compensation, if any, of the directors and the procedure for filling vacancies; 3 Regional transportation system" is defined at 43-4-602(16). 4 We have assumed the State (CDOT) will not participate in the proposed RTA. 6 c. the officers of the authority, the manner of their appointment, and their duties; and d. the voting requirements for action by the board; except that, unless specifically provided otherwise in the [IGA], a majority of the directors of the board constitutes a quorum and a majority of the board is necessary for action by the board; 4. provisions for the distribution, disposition, or division of the assets of the authority; 5. the boundaries of the authority, which: a. may not include territory outside of the boundaries of the members of the combination; b. may not include territory within the boundaries of a municipality that is not a member of the combination as the boundaries of the municipality exist on the date the authority is created without the consent of the governing body of such municipality; and c. may not include territory within the unincorporated boundaries of a county that is not a member of the combination as the unincorporated boundaries of the county exist on the date the authority is created without the consent of the governing body of such county; 6. the term of the [IGA] which may be for a definite term or until rescinded or terminated; 7. the method, if any, by which it may be terminated or rescinded; except that the [IGA] may not be terminated or rescinded so long as the authority has bonds outstanding; 8. the provisions for amendment of the contract; 9. the limitations, if any, on the powers granted by [the RTA Law] that may be exercised by the authority; and 10. the conditions required when adding or deleting parties to the contract. • Note that this schedule does not include timeframes required either by ordinance or by custom and courtesy for approval by individual jurisdictions. We will need to gather and supplement the schedule with that information. • Note that the IGA is not required to include details regarding the methods proposed for financing and revenue generation. However, the notices required to be provided to DOLA and the Department of Revenue, as well as the timelines leading to certification of ballot language, suggest that the following items should also need to be decided between the participating entities on the same timeline as the IGA is negotiated: Transportation/Program Decisions A. Will specific regional transportation systems (capital projects, operational priorities, air service commitments, etc.) be included in the ballot language for approval, or alternatively, determined by the authority board at a later date? Financial Decisions B. Which of the following are to be included, and at what level? a. Sales tax b. Property tax c. Visitor benefit tax 7 d. Vehicle registration fees C. Debt authorization? • Also to discuss: How will these decisions be made; i.e. is there a minimum “program” (capital and operating) we intend to commit to, and revenue needs will be “backed into” from there? Or alternatively, will revenue-generating decisions be made by the participating entities by other means (negotiation, polling, etc.), in which case, decisions regarding the regional transportation systems to be included might be impacted. 2021 - 1% Sales Tax (Estimate)DISTRICT 2022 NET ASSESED VALUE, NET of TIF Estimated annual 1% "Visitor Benefit Tax" * Vail 7,420,171.50$ Eagle County 3,520,985,070.00$ Avon ** $500,000.00 Minturn 246,440.74$ Eagle County Health Service District * 3,248,227,590.00$ Eagle 20,000.00$ EagleVail * 565,013.04$ Proposed Eagle County RTA 2,805,414,260.00$ Gypsum N/A Avon 3,812,340.38$ Vail 2,651,241.00$ Bachelor Gulch * 735,750.10$ Beaver Creek 605,000.00$ Arrowhead * 135,906.10$ Minturn 10,000.00$ Edwards * 1,333,257.33$ Edwards N/A Eagle 1,531,699.59$ 1 mill 2,805,414.26$ $3,786,241.00 Gypsum 2,240,491.82$ 2.5 mills 7,013,535.65$ Red Cliff 22,077.06$ 5 mills ** 14,027,071.30$ Two Rivers * 50,088.82$ Red Sky Ranch * 51,029.11$ Unincorporated ** 3,870,165.60$ Proposed RTA 1% 22,014,431.19$ Tax Impact Estimates Proposed RTA 0.5% 11,007,215.60$ $500,000 actual residential value / $35,750 assessed value 1 mill = $35.75 / year 5 mills = $178.75 / year $1 Million actual residential value / $71,500 assessed value 1 mill = $71.50 / year 5 mills = $357.50 / year $1 Million actual commercial prop value / ~$290,000 av 1 mill = $290 / year 5 mills = $1,450 / year * Countywide 0.5% sales tax ECO Transit $9,644,090.00 ECO Trails $1,071,566.00 RFV Transit (RFTA)$611,795.00 RFV Trails (RFTA)$611,795.00 2021 estimated $11,939,246.00 ** Unincorporated Eagle County area, but excludes the districts identified with *. Also excludes El Jebel area. ECO Transit Sales Tax Data* Proposed RTA Property Tax Estimate ** Current law allows RTA to seek voter approval for a uniform mill levy of up to 5 mills Eagle County RTA / Potential Funding Sources Sales Tax Data Property Tax Data * NOTE: Beaver Creak is included in Unicorporated. Areas that are within unincorporated Eagle County are broken out from the Unincorporated tax amount because there was sufficient data at the county level to Accomodations Tax Data * According to RTA statute, "visitor benefit tax" on accomodations cannot "cause the aggregate amount of the visitor benefit tax and any lodging tax imposed on such overnight rooms or accommodations to exceed two percent of the price of such overnight rooms or accommodations." ** Avon already has accommodations tax of 4% and a recently enacted short- term rental tax of 2%. * Ambulance district excludes RFV/Basalt/El Jebel Proposed Eagle County RTA Boundaries / 2022 Assessed Value: $2,805,414,260.00 2022 NET ASSESED VALUE, NET of TIF Eagle County 1 $3,520,985,070 Town of Avon 30 $234,872,120 Town of Eagle 32 $167,541,130 Town of Gypsum 33 $184,358,910 Town of Minturn 34 $32,922,710 Town of Red Cliff 35 $6,014,760 Town of Vail 36 $1,206,181,100 Key Metro Districts: Arrowhead Metro District 52 $124,965,150 Bachelor Gulch Metro District 67 $163,255,760 Beaver Creek Metro District 54 $329,711,800 EagleVail Metro District 57 $103,918,780 Edwards Metro District 59 $201,113,620 Other Entities: Airport Commerce Center Metro District 131 $3,613,300 Arrowhead Metro District 53 $73,780 Avon Station Metro District 38 $17,539,380 Beaver Creek Metro District 99 $1,296,590 Bellyache Ridge Metro District 55 $5,348,290 Berry Creek Metro District 56 $81,688,360 Buckhorn Valley Metro District #1 102 $36,850 Buckhorn Valley Metro District #2 101 $13,851,090 Cascade Village Metro District 61 $68,770,260 Cedar Hill Cemetery District 41 $184,042,390 Chatfield Metro District 105 $8,245,390 Colorado Mountain College 12 $3,519,850,750 Colorado River Water Conservation District 76 $3,344,377,030 Confluence Metro District 37 $982,080 Cordillera Metro District 63 $84,993,090 Cordillera Metro District - Consolidated 107 $102,261,540 Cordillera Mountain Metro District 45 $19,039,100 Cordillera Valley Club Metro District 106 $25,760,530 Cotton Ranch Metro District 65 $16,468,230 Eagle Cemetery District 42 $282,312,550 Eagle County Conservation District 90 $3,017,730,540 Eagle County Health Service District 96 $3,248,227,590 Eagle Ranch Metro District 44 $75,610,850 Eagle River Fire Protection District 100 $1,152,574,750 Eagle River Station Metro District 117 $91,370 Eagle River Water & Sanitation District 69 $2,597,766,990 Eagle River Water & Sanitation District - Subdistrict 85 $1,229,467,670 Eagle Valley Library District 94 $2,043,243,060 Edwards Metro District West End Subdistrict 143 $803,710 Greater Eagle Fire Protection District 46 $270,794,620 Gypsum Fire Protection District 50 $175,863,790 Haymeadow Metro District #1 136 $246,910 Haymeadow Metro District #2 137 $21,430 Haymeadow Metro District #3 138 $56,540 Haymeadow Metro District #4 139 $22,530 Haymeadow Metro District #5 140 $52,850 Haymeadow Metro District #6 141 $2,870 Holland Creek Metro District 88 $64,430 Horse Mountain Ranch Metro District 68 $2,903,500 Lake Creek Metro District 78 $18,809,110 Mid Valley Metro District 60 $151,001,780 Minturn Cemetery District 43 $1,339,597,030 Minturn General Improvement District 128 $573,020 Mountain Rec District 62 $846,952,980 Mountain Vista Metro District 39 $3,601,500 RE50J - Eagle County School District 16 $3,245,443,040 Red Sky Ranch Metro District 87 $17,674,560 Sienna Lake Metro District 104 $865,950 Smith Creek Metro District 66 $410,150 Solaris Metro District #1 121 $11,660 Solaris Metro District #2 122 $31,542,490 Solaris Metro District #3 123 $7,104,950 Timber Springs Metro District 133 $1,770,650 Tower Center Metro District 129 $193,410 Town of Avon General Improvement District 1 127 $3,029,370 Traer Creek Metro District 93 $61,560 Two Rivers Metro District 97 $6,641,780 Vail Park & Rec District 58 $1,228,454,040 Vail Square Metro District #2 115 $15,115,540 Vail Square Metro District #3 116 $12,776,220 Valagua Metro District 112 $4,471,640 Village Metro District 95 $16,635,960 WG JT 1 - West Grand School District 25 $1,134,320 Avon Station Metro Debt Svc - NEW from Avon TIF 147 $982,040 Property Tax Entities Overlapping with Proposed RTA 970-748-4446 mlabagh@avon.org TO: Honorable Mayor Smith Hymes and Council FROM: Michael Labagh, Recreation Director RE: Resolution 22-02 Extending the Ad Hoc Health & Recreation Committee DATE: February 16, 2022 SUMMARY: The Town Council is being asked to review and approve Resolution No. 22-02 Extending Resolution No. 19-16 Approving an Ad Hoc Health and Recreation Committee. Resolution 22-02 will provide amendments to Section 1 and Section 16 of Resolution No. 19-16. BACKGROUND: At their regular meeting on Tuesday, February 8, staff provided the Town Council background on the Health and Recreation Committee and provided three options for consideration: (A) Extend the expiration date of the resolution, (B) establish the permanency of the committee, or (C) allow the committee to expire. The Town Council directed staff to move forward with Option A: Amend the current Resolution No. 19-16, to extend the expiration date for two years with the Ad Hoc Health and Recreation Committee automatically expiring on January 31, 2024. RECOMMENDATION: Staff recommends approving Resolution No. 22-02 Extending Resolution No. 19-16 Approving an Ad Hoc Health and Recreation Committee. PROPOSED MOTION: “I move to approve Resolution No. 22-02 Extending Resolution No. 19-16 Approving an Ad Hoc Health and Recreation Committee.” Thank you, Michael ATTACHMENTS: Attachment A: RESOLUTION 22-02 EXTENDING RESOLUTION NO. 19-16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE Attachment B: RESOLUTION NO. 19-16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE Page 1 of 1 FINAL RESOLUTION NO. 22-02 EXTENDING RESOLUTION NO. 19-16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE WHEREAS, the Town of Avon, Colorado (“Town”) is a home rule municipality and political subdivision of the State of Colorado (“State”) organized and existing under a home rule charter (“Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory boards; and WHEREAS, by Resolution 19-16 the Town Council created an Ad Hoc Health and Recreation Committee; and WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee provides valuable important review, research and advisory functions with regard to the health and recreation of the Avon community; and WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee has promoted citizen understanding and involvement in the Town health and recreation opportunities and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution No. 19-16 approving an Ad Hoc Health and Recreation Committee until 2024, with the following amendments: Section 1. Membership. Recreation Committee shall be composed of five (5) to nine (9) members appointed by the Council who shall be eligible to cast votes as voting memebers of the Finance Recreation Committee (“Voting Members”) and two ex-officio non-voting members of Town Council (2) Ex-Officio Non-Voting Town Council members appointed by Town Council. Section 16. Expiration. The Recreation Committee is a temporary, non-permanent advisory board and shall automatically expire on January 31, 2022 2024 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED February 22, 2022 by the AVON TOWN COUNCIL By:_______________________________ Attest:_________________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk A AVO n COLORADO RESOLUTION NO. 19- 16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and political subdivision of the State of Colorado (the "State") organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory boards; and WHEREAS, the Town Council finds that an Ad Hoc Health and Recreation Committee will provide valuable important review, research and advisory functions with regard to the health and recreation of the Avon community; and WHEREAS, the Town Council finds that the establishment of an Ad Hoc Health and Recreation Committee will promote citizen understanding and involvement in the Town health and recreation opportunities and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc Health and Recreation Committee, as follows: Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc Health and Recreation Committee ("Recreation Committee") of the Town. The purposes and duties of Recreation Committee are as follows: a) To review, research and study the Town of Avon's health and recreation, including but not limited to: (i) "healthy community" issues, planning, policies and implementing strategies for improving overall community health, (ii) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and (iii) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center; b) Conducting community outreach, studies and surveys to determine community preferences for recreation programming, recreation facilities and healthy community policies; c) Serve as a liaison to Eagle County health communities efforts; and d) To provide recommendations to the Town Council concerning healthy community, recreation programming and recreation facilities. Section 2. Membership. Recreation Committee shall be composed of five (5) to nine (9) members appointed by the Council who shall be eligible to cast votes as voting memebers of the Finance Committee ("Voting Members") and two ex -officio non-voting members of Town Council (2) Ex -Officio Non -Voting Town Council members appointed by Town Council. Page 1 of 3 FINAL Section 3. Qualification of Voting Members. Residents of the Town, property owners in the Town, and owners and employees of a business located in the Town are eligible to be appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor - Pro Tem after posting notice of a vacancy for at least twelve (12) days. Section 4. Qualification of Ex -Officio Non -Voting Members. Town Council members shall be eligible for appointment to the two (2) Ex -Officio Non -Voting Members. Appointments shall be made by Town Council. The term of office for Ex -Officio Non -Voting Members shall coincide with each appointed Town Council member's term or the expiration of the Recreation Committee, whichever is shorter. Ex -Officio Non -Voting Members shall have the equal right to participate at Recreation Committee meetings and equal right to receive all Recreation Committee materials and notices of Recreation Committee meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of Recreation Committee. Section 5. Quorum. Three (3) Voting Members of Recreation Committee shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. Section 6. Term. The term of office for a Voting Member shall be temporary and indefinite for the duration of the Recreation Committee. A Voting Member of Recreation Committee who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Town Council to serve until the end of the appointed term, provided that the Recreation Committee member continues to reside in Eagle County. Any member of Recreation Committee may be removed by Town Council pursuant to Section 8 — Removal from Office, below. Section 7. Vacancies. A vacancy on Recreation Committee shall occur whenever a member of Recreation Committee is removed by the Town Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of Recreation Committee and is not permitted by Town Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy of a Voting Member occurs, the Mayor and Mayor Pro Tem shall jointly appoint a successor to fill the vacancy who shall serve the remainder of the term of the former member after posting notice of such vacancy to solicit interest from qualified persons. Town Council shall appoint Town Council members to fill any vacancy in an Ex -Officio Non -Voting seat. Section 8. Removal from Office. Any member of Recreation Committee may be removed forjust cause at the pleasure of the Town Council by a majority vote of the entire Town Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Town Council shall conduct a hearing and shall provide written notice to the Recreation Committee member stating the grounds for removal at least three (3) days prior to the hearing. Section 9. Officers. Recreation Committee shall select its own Chairperson and Vice - Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. Page 2 of 3 FINAL Section 10, Compensation. All members of Recreation Committee shall serve with compensation and benefits, if any, as may be established by the Town Council and shall be reimbursed for all authorized personal expenses incurred while performing duties as a Recreation Committee member. Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of Recreation Committee and shall provide for the service of a recording secretary who shall act in the capacity of secretary for Recreation Committee. Section 12. Rules and Regulations. Recreation Committee shall operate in accordance with its own rules of procedure; provided, however, that Recreation Committee shall submit its proposed rules or any amendment to the rules to the Town Council, which by motion shall approve the rules or amendment and direct their adoption by Recreation Committee or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be subject to public inspection. Recreation Committee may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. Section 13. Meetings. Recreation Committee shall meet in accordance with the rules of procedure governing Recreation Committee and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. Section 14. Appropriation Authority. Recreation Committee shall not have authority to appropriate or spend Town funds. Recreation Committee may provide recommendations to the Recreation Director, Town Manager and/or Town Council with regard to the annual budget for financial studies. Section 15. Town Council Amendments. Town Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of Recreation Committee. Section 16. Expiration. The Recreation Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED July 9, 2019 by the AVON TOWN COUNCIL By: Attest: Sarah Smith Hymes, May Brenda Torres, Town Page 3 of 3 FINAL I JNA O www.mountainlawfirm.com Glenwood Springs – Main Office 201 14th Street, Suite 200 P. O. Drawer 2030 Glenwood Springs, CO 81602 Aspen 323 W. Main Street Suite 301 Aspen, CO 81611 Montrose 1544 Oxbow Drive Suite 224 Montrose, CO 81402 Office: 970.945.2261 Fax: 970.945.7336 *Direct Mail to Glenwood Springs DATE: February 3, 2022 TO: Avon Mayor and Council FROM: Karp Neu Hanlon, P.C. RE: Ordinance 22-03 Amending Section 15.08.160 of the Avon Municipal Code Regarding Issuance of Grading Permits. Background: Attached please find Ordinance No. 22-03 regarding Amending Section 15.08.160 of the Avon Municipal Code Regarding Issuance of Grading Permits. Due to several projects having been issued grading permits that did not continue forward to vertical development, Council directed staff to reevaluate the current grading permit process. The International Building Code (IBC) with local amendments has been adopted by the Town and controls the issuance and administration of not only building permits but grading permits. Per the Town Code the Town Engineer issues and administers grading permits. Working together the Town Manager, Attorney, Engineer, Community Development Director and Building Official, developed the attached modification to Appendix J of the IBC. The amendment provides that grading permits may only be issued in limited circumstances under which either very small amounts of material are being moved or when security is provided pursuant to either a Public Improvements Agreement or a Restoration and Security Agreement approved by Town Council. The inclusion of security requirements on larger grading permits will provide a mechanism whereby the Town can, if necessary, restore projects which have failed to move forward. Ordinance No. 2022-03 was passed by Town Council on first reading on February 8, 2022. Town Manager Recommendation: Town Manager recommends approval of Ordinance No. 2022-03. Motion: “I move to approve Ordinance No. 2022-03 Amending Section 15.08.160 of the Avon Municipal Code to Prohibit the Issuance of a Grading Permit Without the Contemporaneous Issuance of a Building Permit.” Attachments: Ordinance 22-03 IBC Appendix J Ordinance 22-03 Amending Grading Permits Page 1 of 3 ORDINANCE 22-03 AMENDING SECTION 15.08.160 OF THE AVON MUNICIPAL CODE REGARDING ISSUANCE OF GRADING PERMITS. WHEREAS, the Town of Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, pursuant to Ordinance No. 13, Series 2018 the Town duly adopted the International Business Code as amended by the Town’s local amendments; and WHEREAS, a local amendment codified at Avon Municipal Code § 15.08.160 provides for the regulation and permitting of grading permits; and WHEREAS, in certain circumstances some property owners have obtained grading permits without subsequently obtaining a building permit thus creating blighted and incomplete construction sites; and WHEREAS, the Town Council of the Town of Avon has determined that it is in the best interest of the Town of Avon to adopt an ordinance amending § 15.08.160 to prohibit the issuance of a grading permit without the contemporaneous issuance of a building permit. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Amendment to Chapter 15.08.160. Section 15.08.160 is hereby amended to read as follows with strike-out indicating language to be deleted and underline indicating language to be adopted: 15.08.160 - Appendix J—Grading. Section J101.1, Scope, is amended by adding the following sentence: "Grading permits shall be permitted, regulated and enforced by the Town of Avon Engineer.” Section J103.1, Permits required, is amended by adding the following sentence: Ordinance 22-03 Amending Grading Permits Page 2 of 3 “No grading permit shall be issued unless: (1) a Public Improvement Agreement is approved by Town Council; or (2) a Site Restoration Security Agreement and Grading Plan is approved by Town Council; or (3) less than 100-cubic yards of material is excavated.” Section 3. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term " provision" means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term " application" means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 4. Effective Date. This Ordinance shall take effect thirty days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. Section 5. Safety Clause. The Town Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right , and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 7. Codification of Amendments. The codifier of the Town's Municipal Code, MuniCode is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Ordinance 22-03 Amending Grading Permits Page 3 of 3 Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on February 8, 2022, and setting such public hearing for February2 2, 2022, at 5:00 pm, or as soon thereafter as possible, at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. BY: ATTEST: ____________________________ ______________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk ADOPTED ON SECOND AND FINAL READING on __________. BY: ATTEST: ____________________________ ______________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk APPROVED AS TO FORM: ____________________________ Karl J. Hanlon, Town Attorney 907-784-4065 dempsey@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Danita Dempsey, CASE Manager RE: Amendment to Res. No 20-17 Food Truck Locations DATE: February 10, 2022 SUMMARY: An amendment to Resolution No. 20-17 Establishing the Location and Maximum Number of Food Trucks is presented for Council consideration. Resolution No. 20-17 authorizes broad authority for administrative approval of food truck and vendors west of Avon Road. BACKGROUND: In 2016 the Avon Town Council adopted limited authorization for food trucks and vendors and the Town Manager implemented with administrative regulations and guidelines. During the COVID-19 pandemic in 2020 and related health and safety concerns, Avon Town Council approved and adopted an amendment to Resolution No. 20-17 on May 26, 2020 - see Attachment A. The amendment to include revisions to (1) support opportunities for outdoor dining in open park areas and (2) support Avon based restaurant or food purveyor businesses. This allowed administrative approval so that we could work quickly with interested operators and included regulations limiting permits to Avon based restaurants and food purveyors. Currently, Rocky Mountain Taco, which is not an Avon based restaurant or food purveyor, is the only operator with an active permit and is “grandfathered” in due to an established track record of success, and appeal. El Sabor Mazatlán, which is an Avon based restaurant received a permit to operate June 30th – October 15th, 2020; and December 2nd – June 1st, 2021. However, operated on a very limited basis due to issues with staffing and/or equipment failure. This is the only Avon based restaurant or food purveyor who submitted a complete application and was granted a permit. Additionally, Staff received an inquiry this month from an Avon based business (not a restaurant or food purveyor) who recently purchased a food trailer and is interested in applying for a food truck location. Staff received numerous calls and emails regarding the operation of a food truck on Town owned property, however, did not keep track of inquiries on a consistent basis. With that said, Staff can recall the following four inquiries: 1. The Zen Den – Kombucha and coffee; received a Peddler’s License and is not an Avon based business. 2. Bonanza – Did not apply due to permits only being available to Avon based restaurants or food purveyors. 3. The Hook Fish & Chips – interested in short-term (less than 5 days) and is not an Avon based business. 4. Uncle Sleeper’s Food – Did not apply due to permits only being available to Avon based restaurants or food purveyors. ANALYSIS: There has been little to no interest from Avon based restaurants or food purveyors other than from El Sabor Mazatlán. The 2021 Community Survey indicates 46.8% of respondents desire “More food and beverage opportunities in the park during the summer.” Staff anticipates that opening Avon’s food truck program to allow for purveyors from out of Avon to be considered will support the original objective of the program as identified in the May 2016 RFP, “The objective of the Food Truck program is to support new small business opportunity, attract activity to Harry A. Nottingham Park, and to enhance the visitor and resident experience.” Page 2 of 2 RECOMMENDATION: To realize the desire reflected in the Community Survey to have “more food and beverage…” as well as drive vibrancy and activity in locations near Nottingham Park, I recommend Res. No. 20-17 be amended to remove the restriction that “…such food trucks and vendors are operated by an existing restaurant or food purveyor business in Avon” as outlined in Attachment B Res. No 22-05. OPTIONS: •Approve request to amend Res. No 20-17 to remove the restriction that “…such food trucks and vendors are operated by an existing restaurant or food purveyor business in Avon” [with or without revisions]. •Deny request to amend Res. No 20-17. PROPOSED MOTION: “I move to approve Resolution No. 22-05 Establishing the Location and Maximum Number of Food Trucks removing the restriction that such food trucks and vendors are operated by an existing restaurant or food purveyor business in Avon.” Thank you, Danita ATTACHMENT A - Resolution No. 20-17 ATTACHMENT B - Amended Resolution No. 22-05 A Avon COLORADO RESOLUTION 20-17 ESTABLISHING THE LOCATIONS AND MAXIMUM NUMBER OF FOOD TRUCKS WHEREAS, the Avon Town Council has determined that allowing food trucks and food vendors in locations near Harry A. Nottingham Park is a viable strategy to bring activity and vibrancy and will provide for expanded small business opportunity; and WHEREAS, the Avon Town Council finds increased opportunities for outdoor dining in open park areas will comply with health and safety concerns and public health order guidance related to the COVID-19 pandemic; and WHEREAS, the Avon Town Council adopted Ordinance No. 16-07, Allowing Food Trucks to Operate on Rights -of -Way; and WHEREAS, Section 5.04.080(b) of the Avon Municipal Code requires that the Avon Town Council establish the location and maximum number of vendor permits by resolution; and WHEREAS, the Avon Town Council hereby finds, determines and declares that this Resolution will promote the health, safety and general welfare of the Avon community. NOW THEREFORE, BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. This Resolution No. 20-17 shall supersede and replace prior resolutions concerning the location and maximum number of food trucks. Section 2. Food trucks and vendors may be located on any right-of-way or Town property west of the Avon Road right-of-way in accordance with regulations and guidance adopted by the Town Manager provided such food trucks and vendors are operated by an existing restaurant or food purveyor business in Avon. The maximum number of food trucks and vendors shall be determined by the Town Manager taking into consideration community demands, conflicts with events and construct, hours and days of operations, and public health and safety related to food service and COVID-19 pandemic public health orders. ADOPTED on May 26, 2020. doossF AAVONTOWNCOUNCIL L.' By: Attest: S rah S rt Hymes, lqa or Brenda Torres, Town Cle rOL(j a.0 Res 20- 17 Establishing the Locations and Maximum Number of Food Trucks Attachment A Res 22-05 Establishing the Locations and Maximum Number of Food Trucks RESOLUTION 22-05 ESTABLISHING THE LOCATIONS AND MAXIMUM NUMBER OF FOOD TRUCKS WHEREAS, the Avon Town Council has determined that allowing food trucks and food vendors in locations near Harry A. Nottingham Park is a viable strategy to bring activity and vibrancy and will provide for expanded small business opportunity; and WHEREAS, the Avon Town Council finds increased opportunities for outdoor dining in open park areas will comply with health and safety concerns and public health order guidance related to the COVID-19 pandemic; and WHEREAS, the Avon Town Council adopted Ordinance No. 16-07, Allowing Food Trucks to Operate on Rights-of-Way; and WHEREAS, Section 5.04.080(b) of the Avon Municipal Code requires that the Avon Town Council establish the location and maximum number of vendor permits by resolution; and WHEREAS, the Avon Town Council hereby finds, determines and declares that this Resolution will promote the health, safety and general welfare of the Avon community. NOW THEREFORE, BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. This Resolution No. 20-17 22-05shall supersede and replace prior resolutions concerning the location and maximum number of food trucks. Section 2. Food trucks and vendors may be located on any right-of-way or Town property west of the Avon Road right-of-way in accordance with regulations and guidance adopted by the Town Manager. provided such food trucks and vendors are operated by an existing restaurant or food purveyor business in Avon. The maximum number of food trucks and vendors shall be determined by the Town Manager taking into consideration community demands, conflicts with events and construct, hours and days of operations, and public health and safety related to food service and COVID-19 pandemic public health orders. ADOPTED on February 22, 2022. AVON TOWN COUNCIL By:________________________________ Sarah Smith Hymes, Mayor Attest:______________________________ Brenda Torres, Deputy Town Clerk ATTACHMENT B 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager RE: Appointment to Housing Non-Profit Boards DATE: February 16, 2022 SUMMARY: Mayor Sarah Smith Hymes and Councilor Tamra Underwood are currently members of the Board of Directors for the three affordable housing projects which Avon sponsors (Eagle Bend, Buffalo Ridge I, and Kayak Crossing (officially named Eaglebend Dowd Affordable Housing Project). Recent discussions have recognized that appointment of the Town Manager to these non-profit Board of Directors will improve efficiency in understanding and support of these projects. Former Avon Town Manager Larry Brooks was an appointee on behalf of the Town of Avon for many years. Mayor Sarah Smith Hymes would like to resign from these positions. Councilor Tamra Underwood would continue as the “citizen appointment”. The request for Council is to approve the appointment of me, as the Town Manager, as the representative for the Town of Avon on all three Board of Directors. The Board of Directors meet on a quarterly basis. My participation on the Board of Directors will improve my understanding of the projects, will provide valuable experience with workforce housing operations as the Town of Avon grows into developing and supporting more workforce housing, and will facilitate archiving information for these housing projects. PROPOSED MOTION: “I move to appoint Town Manager Eric Heil as the representative of the Town of Avon on the Board of Directors for the Eaglebend Affordable Housing Corporation, Buffalo Ridge Affordable Housing Corporation and Eaglebend Dowd Affordable Housing Corporation.” Thank you, Eric 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager RE: Revised Department Goals DATE: February 18, 2022 SUMMARY: Council provided direction on draft Department Goals at the January 25th Council meeting along with a request to prioritize Department Goals. A revised draft of Department Goals is presented in which goals are designated as “TIER 1” or “TIER 2”. TIER 1 goals are goals that are already planned, committed, or near completed and for which I believe we have sufficient resources to complete in 2022. TIER 2 goals would be dependent upon available resources without negatively impacting TIER 1 goals. Council direction to move TIER 2 goals to TIER 1, or to add additional goals to TIER 1 should be accompanied with direction to delete a TIER 1 goal or move a TIER 1 goal to TIER 2. We will walk through all the Department Goals at the Council meeting. Thank you, Eric ATTACHMENT: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 1 of 11 Town of Avon 2022 Department Goals INTRODUCTION: This document presents specific tasks and projects to be completed, or substantially completed, during 2022. The 2022 Department Goals replaces the former Strategic Plan with regard to identifying specific projects to be completed during the calendar year as well as clarifies the Department responsible for performing the tasks. Quarterly updates will be provided to Council at which time Council members may discuss the 2022 Department Goals and provide direction on revisions, additions, deletions, and changes in priority. The 2022 Department Goals provides a foundation for organizing and scheduling Staff work as well as scheduling reports, work session and action items for Council meetings. Within each Department goals are identified as Tier 1 (first priority) and Tier 2 (dependent on available resources). GENERAL GOVERNMENT TIER 1 1. Create a ‘Work for the Town’ Video: The Town is hiring many new colleagues and staff identified a desire to create a video “what is it like to work for the Town of Avon” for the job listings page. Staff is preparing a script and a list of required footage to create this video in Q1. 2. Create & Conduct a Neighborhood Survey or Business Survey: A Wildridge Neighborhood survey was conducted in 2020, a town wide Community Survey was conducted in 2021. In 2022 we plan to focus on a business owners survey to solicit input on Town services and pending policy questions. 3. Conduct Long Range Avon Vision Process to Replace Former Strategic Plan: A vision document will be created that describes how the Avon community desires to see Avon in 10 to 20 years along with strategic policies to achieve this vision. 4. Review Marketing Strategies and Goals: In 2021 the Town launched a brand new discoveravon.org website. Council expressed concerns about ‘Town capacity’ and not attracting more visitors to Avon during the winter & summer months through marketing. In 2022 staff will reflect on the analytics of the discoveravon.com website and host a Council work session to review and discuss marketing strategies and goals for 2022 and beyond. 5. Create and roll out an E-Bike Incentive Program: Council approved an E-Bike Incentive Program in the fall of 2021. Staff is preparing a variety of promotional efforts to get the word out. The goal is to incentivize approximately 125-250 new or used e-bike purchases in the first year and then review performance, functionality and usage with Council in the fall of 2022. 6. Implement Department Re-Organization as Approved by the Town Council: Council approved the consolidation of Town departments in the fall of 2021. HR will work on the recruitment of the public works director. General Government will assist with the implementation of the consolidated ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 2 of 11 Public Works department comprising the former departments of fleet, mobility, engineering & facilities and public operations (formerly public works). 7. Expand the Art Around Avon Program: Avon launched the “Art Around Avon” program in June 2021. Staff solicited 9 artists to create outdoor art works that are displayed in various locations in Avon for a year and then would be replaced each year with new artwork. Staff plans to continue the program and expand it by up to 20 pieces by the end of 2023. 8. Comcast Franchise Renewal: The current Comcast Franchise Agreement expires at the end of 2022. A cable franchise agreement renewal process typically requires a year. The goal is to review the process in Q1 and conduct the majority of the renewal process by Q3 2022. TIER 2 9. Update Procurement Code: The existing Procurement Code was adopted in 2010. Staff has a working draft of a revised and updated Procurement Code to present to Council at the end of February. Adoption of the revised Procurement Code would occur by Resolution 10. Trademark Logos and Names: Identify various logos, marks, event names and tag lines used for Avon’s brand and file appropriate action to trademark and protect this branding and marketing intellectual property. 11. Research Community Engagement Platforms: Council approved the “Bang the Table” Community Engagement Platform in fall of 2020. Town staff has made the decision to transition Engage Avon content back to the Town of Avon municipal website at the end of 2021 due to the lack of community engagement and platform difficulties/limitations. In 2022, staff will research different platforms with a focus on ease of registration and formatting flexibility. 12. Promote Recycling for Multi-Family and Accommodations Buildings in the Town Core: The West Town Center area has the highest concentration of multi-family and accommodations buildings. Staff will develop a contact list, determine existing practices, organize open house meetings with the building managers, and identify opportunities to promote recycling for these properties. 13. Research Net Zero Communities: Avon endorses the Net Zero Mountain Town 2030 goals of reducing community greenhouse gas emissions to a “net zero” level. This goal involves researching and presenting the actions, economy and lifestyle of communities that have achieved net zero greenhouse gas emissions. 14. Vehicle Idling Prevention Education: In October 2021 Council discussed vehicle idling prevention and tasked staff to ensure Town employees set the example for the rest of the public. In addition, Council directed staff to action on an educational and awareness campaign that promotes self- enforcement of the State Idling laws. 15. Develop Avon Recall Ordinance: TBD 16. Analyze strategies to fill Empty Storefronts in Avon Town Core: TBD 17. Analyze a recycling ordinance: TBD ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 3 of 11 18. Analyze all climate action organizations: Create a list of our existing relationships and subscriptions to climate action related organizations and evaluate benefit of those relationships. FINANCE TIER 1 1. Oversee EPS Financial Analysis updates: In 2018 EPS prepared a study for the Town - a Peer Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate Transfer Tax Impacts. The Town has entered into a contract with EPS to update the information in the 2018 Study to continue to inform staff, elected officials, and interested residents on Avon’s revenue, tax, and fee levels compared to other areas. 2. Continue to review and revise accounting procedures and internal controls to best utilize the functionality and efficiencies of the Tyler Incode ERP system: In 2021, the Finance Department implemented a comprehensive ERP system that included modules for general ledger and funding accounting, cashiering, purchasing, accounts payable, accounts receivable, personnel management, payroll administration, fixed assets, project accounting, bank reconciliations, and position budgeting. The implementation was intense and left little time for anything but the implementation itself. In 2022, the Finance Department staff will review and revise its policies and procedures to document the functionality and controls that it now has with the ERP system. 3. Continue to collaborate with other Departments to establish best practice use of Incode: Finance Department staff will be holding training sessions with certain users of the Incode software to ensure that they are adequately trained on the software and on Town procedures. The first such training will be on purchasing and procurement. 4. Implementation of Town-wide Executime timekeeping software: Implementation of a new Tyler Executime timekeeping system has already begun. The new system ties directly into the Incode ERP and will eliminate many of the issues that users have had with our old Kronos system that was complicated, unintuitive and cumbersome. 5. Implementation of Short-term Rental Tax: Implementation of the Town's recently adopted 2% short-term rental tax has already taken place. As soon as the ballots were counted and staff was notified that the question passed, communications went out to the short-term rental licensees along with the Online Travel Companies to inform them of the effective date of the tax. In addition, Town staff worked with MuniRevs to revise our online forms and their back-office accounting to receipt-in and track those remittances as they come in and to deposit them in the Town's Community Housing Fund. 6. Refresh of production Storage Area Network appliances: Town current has two Storage Area Network (SAN) appliance that were purchase in 2016. All production data is saved on these two appliances. The appliances reside in separate locations and are configured to replicate data between themselves. Replication is key to the Town’s disaster recovery plan. The SAN appliances End of Support was December of 2021. The replacement appliances have improved performance and provides the additional dataspace for the Town’s future needs. ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 4 of 11 7. Implement Microsoft Teams replacing Skype for Business: 2020 Microsoft announced that cloud version of Skype for Businesses end of life was July 2021. Although Microsoft was going to continue to support hosted version, support would be ending soon. In 2021, to help with working remotely and holding web conferencing the town implemented Teams conferencing. In addition, the Town’s Skype for Business that was implemented in 2016 was due to be refreshed in 2022. Therefore, the next step is to migrate to full version of Teams. 8. Refresh seven network switches: This is standard replacement cycle of system network switches. Life cycle of network switch is between 4 and 7 years depending on model and environment. 9. Research and Support Consideration of Use Tax and Marijuana Tax: Council expressed interest in researching and considering both a Use Tax and Marijuana Tax for potential referral to the November, 2022 general election. 10. Analyze RETT exemptions & Revenues: Council expressed interest in an analysis on RETT exemptions and RETT revenues for the next decade. TIER 2 11. Implement Broadband improvements as directed by Council: The Broadband planning project was primarily completed at the end of 2021. The remaining task is presentation of a report by HR Green to the Avon Town Council. Based on the Council's feedback and direction, the 2022 workplan for this item will be updated. HUMAN RESOURCES TIER 1 1. Implement Human Resources Information System (HRIS): Working closely with Finance and IT, complete the identification and purchase of an HRIS system. Then, complete implementation. 2. Assist with Recruiting New Public Works Director: Work with Town Manager to identify, recruit, hire and onboard a Public Works Director. 3. Conduct Biennial Comparator Salary Survey: This will include gathering primary research from comparator communities, districts and agencies, analyzing the data, setting out changes in pay ranges, and implement corresponding pay increases on schedule. 4. Implement Public Service Training: Identify and engage a trainer, develop and adopt uniform standards, expectations and skills for all Town employee interactions with the public, and deliver training to all fulltime employees. Develop a Train the Trainer for Rec and Mobility to include this content in onboarding for seasonal or part-time employees. ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 5 of 11 5. Implement High Quality Leadership Training: Identify and engage training sources to deliver impactful training ranging from Supervision 101 to Leadership Development via ICMA. Deliver this training for all directors, managers, superintendents and supervisors. 6. Update ADA Coordinator Resolution. Update the 1993 Resolution which sets forth designation and duties of the ADA Coordinator and present the Resolution to Council. COMMUNITY DEVELOPMENT TIER 1 1. Establish a Climate Action Investment Matrix: Avon appropriates and invests funds every year to implement greenhouse gas reduction and advance climate action goals. Establishment of an investment matrix is a carry-over project from 2020. The intent is to summarize various climate action projects, the financial investment for each project, the reduction of greenhouse gas and then provide a comparison of return on investment for various projects. 2. Refine SmartGov Online Permit Software: The new permit and planning application software went ‘live’ April 2021. Now it is time to optimizing the software and workflow processes in place. Community Development will be assisting Public Works with creating a Right-of-Way process through Smartgov to streamline that permit process for continuity. 3. Adopt 2021 International Building Codes: The Town of Avon currently administers the 2015 International Building Codes (Building, Residential, Energy Conservation, Plumbing, Fuel Gas, Mechanical, Fire Code, Property Maintenance, Wildland-Urban Interface) and 2020 National Electric Code. In coordination with our neighboring entities, adoption of the updated 2021 International Building Codes is being pursued. Staff will bring this to the Town Council with adoption by Ordinance, with local exception considerations. 4. Standardize Referral Process for Village (at Avon) Development Review: The PUD Guide and Development Agreement for the Village (at Avon) requires a referral and comment-only process with the Planning and Zoning Commission. Now that development is picking up in the Village (at Avon) Subdivision, Staff is finding that there may be efficiencies to made with the timing and manner with which referrals are administered. Internal department referrals and PZC referrals earlier in the design process will benefit all future projects. Planning Director Matt Pielsticker has assumed Design Review Board membership for the Village (at Avon) and that will further advance this important coordination effort. 5. Advance Community Housing Projects (Swift Gulch, other opportunities): In addition to contract management for design services, the Community Development Department will take a leadership role with entitlements, negotiations, and coordination with other stakeholders. 6. Implement New Records Retention Process for paperless files: With the implementation of new permit and planning software comes the challenge of records retention and constructing land use record files at the conclusion of projects and permits. The goal of this effort is to standardize a ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 6 of 11 process that captures relevant application and permit information into the Town’s record keeping software for safe keeping and future inspection. 7. June Creek Road Emergency Egress: Community Development will continue to lead Town’s efforts to coordinate with the Berry Creek Metropolitan District, Eagle River Fire Protection District, Eagle County Emergency Management, United States Forest Service, and adjacent landowners to explore a formal established emergency vehicle access from Singletree and June Creek Point. 8. Dark Sky Ordinance: The Town of Avon has implemented the Avon Outdoor Lighting Ordinance since 2004. The regulations limit exterior light fixtures over 1,000 lumen output to a “full cutoff” design. The current Ordinance lacks substantive qualitative measures (i.e. foot candle limit for canopy lighting versus parking lot lighting) and any consideration to the potential affects of interior lighting on adjacent properties. Options will be vetted with PZC before being brought through the adoption process with Town Council by Ordinance. 9. Emergency Notification Planning: Community Development will present the results of further study of an expanded emergency notification system for Mountain Star, Wildwood and Wildridge communities. Implementation of the system will be pursued if community support is received. 10. Marijuana Licensing: Direction to pursue the potential licensing and regulation of retail marijuana in Avon was received in Fall 2021. Further information will be presented to PZC and Town Council, leading to a possible ballot measure in November. Community Development will lead the zoning, distancing requirements, and development review considerations for these types of uses. TIER 2 11. Oversee 351 Benchmark/Recreation Center/Pedestrian Mall planning project: Community Development will steer this planning project, which will tie together previous planning efforts and solidify a direction heading forward for these most significant public properties. Community Development will lead with strategic direction, act as a liaison between consultant services, and public engagement. 12. Collect Residential Sales Data: Currently, approximately 50% of residences in Avon are occupied by full-time residents as their primary residence. The Avon Community Housing Plan states the goal to preserve this ratio of at least 50% primary residence occupancy of residential properties. In order to monitor and track compliance with this goal, residential sales data should be collected each year to determine the loss or gain in primary residence occupancy as well as to track real estate prices in relationship to affordable and accessible housing. 13. Wildridge Covenants: Review Wildridge Covenants with Council and explore options. RECREATION TIER 1 ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 7 of 11 1. Create Recreation Work Plans: A work plan will be created for each Recreation Division: Aquatics, Community Swim Program, Guest Services, Programs, and Fitness. These goals will focus on bringing the Recreation Department closer to industry “best” practices and standards. The work plans will include seasonal guidance for recreation facilities in Harry A. Nottingham Park. Work plans will be created in the first quarter of 2022. 2. Conduct a Recreation Department Patron Survey: The survey will help guide staff on adjustments made to operations, programming and facility equipment and amenities. This survey will be created in January/February and released to the Recreation Department patrons for completion March/April. 3. Update Whitewater Park Signage: New signage for Avon’s Whitewater Park will include updated activity information be revised according to Town brand standards. Sign proofs will be developed in the winter and installed by May 1. Refer signs to Planning and Zoning Commission. 4. Assist with Improvements to Pocket Parks and Harry A. Nottingham Park: Staff will comment and advise on the implementation of general improvements in all park facilities in the Town as discussed with Council in 2021. 5. Expand Youth and Adult Programming (Teens and Seniors) and Rebuild Summer Youth Camps: Staff will continue to rebuild and expand youth and adult programming throughout the year with the additions of recreational opportunities in each of our Program Cycles: Winter/Spring (Jan- Apr), Summer (May-Aug) and Fall/Winter (Sep-Dec). Consider adding tennis and pickleball programs for kids. 6. Replace Diving Board and Remaining Pedal Boats. Refurbish Water Slide Gel Coat and Fiberglass: Staff will work with the Finance Department to ensure all projects and equipment are accounted for in the Equipment Replacement fund. The Pedal boats will be replaced prior to the summer and the diving board replacement and water slide refurbishment will be completed during an Aquatics area shutdown in the spring or fall. 7. Implement Spanish Language in all Recreation Department Materials: All staff will be encouraged to learn to communicate in Spanish. All print and digital materials will be created in both English and Spanish. 8. Review Facility Operations to Advance Town’s Climate Action Goals: Add automatic faucets to all sinks, implement composting plan for staff and birthday parties/events held at the recreation center, understand energy consumption and greenhouse gas emissions and propose policies to reduce emissions. POLICE TIER 1 1. Train and Implement Intern in Winter Parking Operations: The Police Department started this intern recruitment process in January 2020. We will provide a professional learning environment for ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 8 of 11 our intern to complete the final semester of her criminal justice bachelor’s degree in North Carolina. We will also train her to be able to provide parking management/ enforcement as part of her time here. Additionally, we will actively try to recruit her for one of our open police officer positions. 2. Implement Bola Wrap Less Lethal Restraint Equipment: The Police Department implemented a pilot Bola Wrap less lethal tool program in 2021. In line, with our objective to cherish the sanctity all human life, we will transition from the 100 model to the 150 Bola Wrap model in 2022 after completing updated operator Bola Wrap training. We are the only agency thus far in Eagle County to adopt and implement this less lethal tool. 3. Assist with Wildland Fire Emergency Siren System: The Police Department has been working in concert with the Engineering and Community Development departments on this life saving project. We await a prototype of the Sentry Siren High Power Speaker Arrays (HPSA) warning speaker box, to evaluate as a complimentary alternative to the more traditional siren in some locations across our mountain communities of Wildridge, Wildwood and Mountain Star. When we get a demonstration of the sound speaker, we will make a final evaluation as to the numbers of sirens and/ or speakers, access to power to one or both, to provide the best safety siren alerting coverage for our communities. 4. Transition Police Vehicles to Hybrid Vehicles: The Police Department has embraced our Town wide climate action goals, through building design, energy efficient lighting, increased recycling and furthering those goals through transition to more fuel efficient and less carbon emitting police service vehicles. The Department currently has four hybrid Ford Police Interceptors in service with a further one Interceptor and two Hybrid Ford F-150’s (with the same fuel performance as the Interceptors) arriving in 2022. We will transition the remainder of the fleet as current fleet vehicles come up for scheduled replacement. PUBLIC WORKS >> ENGINEERING & FACILITIES TIER 1 1. Implement Capital Projects: The Engineering Department manages the design and construction of the Town’s Capital Improvement Program (CIP). 2. GIS Implementation: Drainage, Streetlights, Irrigation: The Town is implementing a new geographic information system that will combine infrastructure data with mapping. The system will enhance tracking of maintenance activities and asset management. 3. Nottingham Road Drainage Improvements: The Town has experienced periodic flood events on Nottingham Road that close Nottingham Road, Interstate 70 and damage several downstream developments. The Town is evaluating rainfall events and climate change to develop improvements that will reduce downstream flooding. 4. Improvement Preventive Maintenance Program: The Engineering team will work with Public Operations to develop a new preventive maintenance program. ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 9 of 11 5. Develop Complete Inventory of Public Assets: A complete inventory of public facilities and capital improvement assets will be finalized and presented to Council for adoption. The inventory will identify the useful life of the asset, remaining useful life before maintenance or replacement, and the estimated cost of maintenance and replacement. A 20-25 year timeframe will be used for this public asset inventory which will better inform the long term capital improvement needs of the Town. 6. Research Grading and Building Permit Requirements for Large Sites: Research and propose revisions to grading and building permit requirements for large scale development projects to protect the Town against stalled or failed construction projects. PUBLIC WORKS >> PUBLIC OPERATIONS TIER 1 1. Draft, present and adopt a “Level of Service” document for Parks, Landscaping, Snow Storage, Streetscaping, and Trails”: Public Operations will work with the Engineering department on level of service on New projects and will work with the Parks’ Supervisor and Master Gardener’s on current Landscape beds to create a level of service. 2. Pedestrian Safety on the bridge between Liftview and Sunridge: address the existing ice damming issues in that area. 3. Richardson Ground Squirrel Control: Research and implement methods to eradicate Richardson Ground Squirrel use more lethal legal options. 4. Irrigation Overhaul and Replacement at Harry A. Nottingham Park: Audit irrigation system, design, new system, develop cost estimates and implement in 2023. 5. Culvert Maintenance, to clean 100%: Vactor Truck will be ordered now in January and should expect delivery in May or June, once truck arrives, that maintenance will start immediately. 6. Replace Current Sand at Harry A. Nottingham beach: Order sand late March or April, depending on weather. Will remove current sand soon as weather allows and replace prior to Memorial weekend. 7. Replace Split Rail Fence at Harry A. Nottingham Park: Order material end of March and install soon as weather allows, goal is to have completed by June 31, 2022. 8. Climate Action Strategies: Research conversion of gas equipment and mowers with electric versions, including but not limited to blowers, weed-trimmers, and mowers. TIER 2 9. Design and Install Plantings on South Side of Dam: Will work with engineering to see what type of trees and plants can be planted and design and install in-house with our Master Gardener and Arborist staff members. ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 10 of 11 10. Conduct Small Scale Bio-Char Pilot Program: Research Bio-Char soil amendments this winter with high emphasis on safety measures, research bio-char production and application. Implement program mid to end of summer. 11. Implement Landscape Plan for Recreation Center: A landscape plan will be developed in-house with Public Operations for spring or summer implementation. Staff will work directly with the Town’s Arborist and Master Gardener to determine feasible and affordable improvements. 12. Demonstration Gardens: Design and install 1 or more gardens. (this will likely be constructed in 2023) 13. Noxious Weed Enforcement: Enforce Avon’s Ordinance of Noxious Weeds,. PUBLIC WORKS >> MOBILITY TIER 1 1. Support the Regional Transit Authority Formation Effort: Staff will continue to support efforts to enhance regional transit service in 2022. The goal is to bring a Regional Transit Authority ballot question in the Fall of 2022. 2. Present Comprehensive Parking Plan with the Option for a Paid Parking Program: Council provided feedback on public parking in the Town core on Nov 9, 2021. Staff will continue to work with Council, create Avon’s Parking Management Plan, and present plans for implementation of paid parking for such time as when Council deems paid parking is appropriate. 3. Oversee the Design and Construction of US6 Mobility Improvement Project: In 2021, Staff resolved pedestrian crossings concerns on US6 with CDOT and garnered $2.2M from CDOT and Eagle County for implementation. Staff will continue to manage the design and construction of the US6 Mobility Improvement project. 4. Partner with Stakeholders on a Regional E-bikeshare Program: 2021 partnership with Vail to garner grant funds for a regional e-bikeshare program did not succeed. Staff will continue to work with Vail and other local stakeholders on a regional e-bikeshare program. There is $50,000 in the 2022 budget for a bikeshare program. 5. Implement Electric Buses into the Avon Transit Fleet: Staff will continue to oversee the acquisition and establishment of two new electric buses into Avon’s Transit Fleet, including required electrical upgrades and determining appropriate routes and schedules for use of electric busses. 6. Tennessee Pass Railroad Project: In 2021, the Surface Transportation Board (STB) denied Colorado Midland and Pacific Rail Company’s (CMPC) request to operate train service through the expedited Class Exemption process due to the complexity of their proposal and the required environmental impact review. Staff will continue to monitor any proposed activities for the Tennessee Pass Railroad. ATTACHMENT A: Revised Department Goals 2022 Department Work Plan Adopted January 25, 2022 Page 11 of 11 TIER 2 7. Avon Road Multimodal Operations Evaluation: The network of 5 Roundabouts on Avon Rd has multimodal operations concerns. Pedestrian safety is paramount. Staff will evaluate the multimodal operations on Avon Road to ensure safety. PUBLIC WORKS >> FLEET TIER 1 1. Balance Expenses with Revenues by End of 2022: Staff will continue efforts to balance operational revenues with expenses in the Fleet Department and will establish a plan to achieve break-even financial status by the end of 2022 (i.e. for the 2023 budget). 2. Implement Vehicle Acquisition Procedure that Requires Consideration of Greenhouse Gas Generation: Fleet will implement vehicle purchasing procedures to require analysis of green house gas emissions and Town reduction goals for all vehicle purchases. 3. Prepare 5 Year Plan for Vehicle Replacement that Prioritizes Reduction of Greenhouse Gas Emissions: Fleet will also work with other Departments about their needs, and accommodate this into the new vehicle acquisition procedure. 4. Eliminate Obsolete Inventory: Fleet will evaluate all inventory, and purge what is not necessary, no longer needed or obsolete. This inventory will either be returned to vendors, sold to customers, or auctioned off. Fleet will use best efforts to sell or donate all surplus and avoid sending materials to the land fill. 5. Inventory/Repair/Replace All Shop Equipment: Fleet crew will take an inventory of all shop equipment. We will then analyze which all equipment needs to be repaired/replaced and list in order of priority. 6. Implement Incentive Compensation for Mechanics: Fleet will put together a process for tracking the technicians billable hours, then create some form of compensation to create and inventive to improve productivity. ATTACHMENT A: Revised Department Goals AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the Council regular meeting to order at 5:00 p.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott Prince, RJ Andrade, Lindsay Hardy, and Tamra Underwood. Councilor Chico Thuon was absent. Also present were Planning Director Matt Pielsticker, Recreation Director Michael Labagh, Human Resources Director Lance Richards, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, General Government Manager Ineke de Jong, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:34 Councilor Andrade moved to approve the agenda as presented. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Thuon was absent. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:37 No conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:01:47 Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that this public comment section is intended for items not listed in the agenda and is limited to 3 minutes. No public comments were made. 5. BUSINESS ITEMS 5.1. SWEARING IN OF NEW POLICE OFFICERS CIRILO ZARATE AND JOSHUA HERNANDEZ AND PRESENTATION OF CHIEFS COMMUNITY PARTNERSHIP AWARDS TO DONORS TO THE 2021 AVON PD SHOP WITH A COP (CHIEF OF POLICE GREG DALY) Video Start Time: 00:02:39 Chief of Police Greg Daly presented. He said it is very exciting to swear in an additional two new Latino police officers who graduated the police academy in December 2021 and are now working through their Field Training Program. Chief Daly said there are now seven Spanish speaking officers and one Administrative Services Officer on the force. Officer Cirilo Zarate and Officer Joshua Hernandez took the Oath of Office, which was performed by Deputy Town Clerk Brenda Torres. The officers’ families pinned their badges. Mayor Smith Hymes congratulated the new officers and Council took photos with them and their families. Chief Daly then presented the Chief’s Community Partnership Awards to community members, organizations, and businesses for their phenomenal support for the Town's annual Shop with a Cop event that occurred on December 7, 2021. He thanked School Resource Officer Colleen Gaspard and honored individuals and organizations that contributed to this great community event. Some individuals and organizations were present in person and received the award and took pictures with Chief Daly. He thanked Council for their support. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 5.2. EXTENSION OF RESOLUTION FOR AD HOC HEALTH & RECREATION COMMITTEE (RECREATION DIRECTOR MICHAEL LABAGH) Video Start Time: 00:16:47 Recreation Director Michael Labagh presented and explained there are three options before Council this evening to extend the expiration date of the committee . He expressed that the current members are committed to continuing their service. Town Manager Eric Heil explained that late spring/early summer would be a good time to schedule a joint work session with Council. Councilor Underwood expressed that in her view this committee could focus on wellness, beyond just the recreation center walls , including the park, seniors, chess club, the library, etc. Councilor Andrade suggested to extend this committee for another two years to flesh out what it is in terms of wellness and health that this committee focuses on and once that is more established, Council could consider making this a permanent committee. Majority of Council agreed with this suggestion. Mayor Smith Hymes called for public comments and no public c omments were made. No motion was needed and Council direction to staff was to bring back a resolution at the next Council meeting on February 2 2nd to extend the Ad Hoc Committee by another two years. 5.6. MOVED ITEM: WORK SESSION : UPDATE ON THE CLIMATE ACTION COLLABORATIVE GOVERNING BOARD (TOWN M ANAGER ERIC HEIL) Video Start Time: 00:27:19 Council was 15 minutes ahead of schedule and agenda item 5.3 was a public hearing and applicants were not present yet. Council decided to discuss agenda item 5.6 first. Town Manager Eric Heil provided an update on the C limate Action Collaborative Governing Board and the priority projects, which include adoption of 2021 building code, electric provider referral, electric vehicle infrastructure plan, benchmarking , and all-electric public housing . Councilor Thuon joined virtually at 5:37 p.m. Mayor Smith Hymes called for public comments and no public comments were made. Mayor Smith Hymes thanked staff for being proactive and taking the lead in many of these initiatives. 5.3. P UBLIC HEARING: RESOLUTION 22-01, A RESOLUTION APPROVING A PRELIMINARY SUBDIVISION APPLICATION FOR MCGRADY ACRES SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 00:47:12 Planning Director Matt Pielsticker presented and explained there are two agenda items related, 5.3 and 5.4. He was joined virtually by Andrea McMillen and Christopher Wahlen and two applicants present in the room . He gave a summary of this project, which includes 24 townhome units , and answered questions from Council. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Councilor Underwood asked about connectivity to the cul -de-sac and the river and said the road configuration does not make sense to her. She said she would like to see a profile of the fence and the landscaping to see how it would look at the end of Eaglebend Drive and said this project would be a great corner of the Town, so let’s make it part of the Town and not a separated area . Councilor Andrade asked about the cash in lieu. Councilor Hardy asked if more applications will be presented to Council and said she is just getting familiar with this application and she is concerned about the review criteria . She expressed she needs more time to study this application. Councilor Prince asked about the access for emergency vehicles and about the timeline to appeal the Planning and Zoning Commission, as Council learned about this application through the P ZC meeting abstract included in the packet with no more information. Councilor Thuon said he does not understand the d isconnectedness either. He said the project looks great and would like to move forward but he wants to understand clearly what Council is approving. Mayor Smith Hymes asked if people would be able to walk through the “maze” connection between this area and the cul -de-sac and said Council will revisit the landscaping code. Mayor Pro Tem Phillips said she truly believes that there will be transportation and a bus stop there by the time people live there . She said she in general likes this project. Mayor Smith Hymes called for public comments and Warner Hopkins with the design team commented in person. He explained the zoning of the property. Roger Wilkinson , Eaglebend resident, commented in person. He provided a handout to Council with some comments from the neighbors. Then he talked about cash in lieu. No virtual public comments were made. Town Manager Eric Heil suggested to continue this resolution to the March 8th meeting so staff can work with the applicant on the review criteria. Council would like staff to bring back more information including a better number on the park and the number for cash in lieu. Councilor Underwood moved to continue Resolution 22-01 Approving a Preliminary Subdivision Application for Lot 3 and Lot 6, McGrady Acres Subdivision to the March 8th meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.4. EMPLOYEE HOUSING MITIGATION PLAN FOR MCGRADY ACRES ENCLAVE (PLANNING DIRECTOR MATT P IELSTICKER) Video Start Time: 02:11:47 Planning Director Matt Pielsticker presented the mitigation plan and expressed that when running the formula, this development must mitigate for 1.3 employees; the applicant proposes at least a one -bedroom unit in Avon. He explained that Council has the discretion to approve or deny any proposed employee mitigation plans. Mayor Pro Tem Phillips expressed she would like the applicant to consider one of th e three-bedroom units in the development itself to be deed restricted. Councilor Underwood , Councilor Andrade, and Councilor Thuon all agreed with that idea. Councilor Hardy had no comments . Councilor Prince would be o kay with any unit in Avon. Mayor Smith Hymes agreed with that as long as it is in Avon and not down valley. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to continue the Employee Housing Mitigation Plan for McGrady Acres Enclave, Subject to Town Council’s Approval of Unit Location, Size not less than 750 Square Feet, and Final Form of Deed Restriction Agreement, Prior to the First Certificate of Occupancy for the Project to the March 8th meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.5. WORK SESSION: MARKETING STRATEGIES (COMMUNICATIONS MANAGER ELIZABETH WOOD) Video Start Time: 02:24:12 Communications Manager Elizabeth Wood presented an overview of marketing and community outreach budgets comparison to Avon’s peer communities and expressed that only three of the ten communities that staff researched do their own marketing in -house. She mentioned that El Puente does not reach out the Lati no community as they transitioned into a Country music station. She played a YouTube promotional video that has been advertised on EngageAvon.org for the August 2 nd-September 19 th Parked or Parked campaign and had over 25,000 impressions. She said the Tow n spends less than all ten peer communities and proposed to focus advertising on the Town’s community values and identity rather than attracting more visitors. Mayor Pro Tem Phillips would like to do a fun recycling video and suggested to highlight the basketball courts once they get repaired . Councilor Prince would like to do a parking video and education on the pedestrian connectivity of our Town. Councilor Hardy would like us to market to local businesses and suggested some chalk boards near the boat/ark building to alert local small business of events and happenings. Councilor Underwood suggested a back of house video to show the Town's efforts in reducing/diverting waste at events and recycling at Lot 5 , etc. or a shot of a family crossing Avon R oad while holding an orange high visibility flag. She would like to see more “Heart of the Valley” tagline as it really describes what Avon is. Mayor Smith Hymes would like to see our Latino community members in the videos. Detective Alan Hernandez made comments and spoke about El Puente and the benefits it had to reach the Latino community. Mayor Smith Hymes expressed that National Night Out is a great night for a video. Councilor And rade suggested that staff should think on how to get people to see these videos before shoot ing any Councilor Thuon agreed with all the previous comments . 5.6. WORK SESSION: UPDATE ON THE CLIMATE ACTION COLLABORATIVE GOVERNING BOARD (TOWN MANAGER ERIC HEIL) This item was moved and discussed after item 5 .2. 5.7. ORDINANCE 22-03 AMENDING AVON MUNICIPAL CODE SECTION 15.08.160 REGARDING GRADING (TOWN ATTORNEY KARL HANLON) Video Start Time: 03:01:23 Interim Town Attorney Karl Hanlon explained this ordinance will not allow a grading permit to be issued without a building permit, except under the three conditions that are outlined. He said it is intended to be flexible, but this will give Council more control over the situation. Council suggested some corrections to be made for the second reading of this ordinance. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Mayor Pro Tem Phillips moved to approve first reading of Ordinance 22-03 Amending Section 15.08.160 of the Avon Municipal Code to Prohibit the Issuance of a Grading Permit without the Contemporaneous Issuance of a Building Permit. Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. 6. MINUTES 6.1. APPROVAL OF JANUARY 11, 2022 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES) Video Start Time: 03:14:03 Councilor Andrade pointed out a misspelling on page 76. Councilor Prince confirmed the minutes as written were accurate. Councilor Hardy moved to approve the January 11, 2022 with that correction. Councilor Andrade seconded the motion and the motion passed with a vote of 6 to 0. Mayor Pro Tem Phillips stepped away from the room. 6.2. APPROVAL OF JANUARY 25, 2022 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES) Video Start Time: 03:15:55 Councilor Underwood moved approve the January 25, 2022 minutes as presented. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 7. WRITTEN REPORTS 7.1. Draft January 27 CASE Committee Meeting Minutes (General Government Intern Emily Myler) 7.2. February 1 PZC Meeting Abstract (Planning Director Matt Pielsticker) 7.3. Vactor Truck Procurement Update (Assistant Public Operations Manager Drew Isaacson) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:16:47 Councilor Andrade made a comment about the scheduling of the Swift Gulch Meeting and said he redid his schedule to attend the Swift Gulch meeting on February 7th but because it got rescheduled at the last minute to February 14th he can no longer attend, and he is actually missing three meetings because of that and that it is difficult to adjust at the last minute with his job. Councilor Hardy commented on the compost/recycle email that Council received earlier this week. She wondered what Council can do to encourage more composting, perhaps the Town can sponsor composting for business or encourage composting another way; she also encouraged the public to reach out to Council because they do read all the emails received even sometimes is hard to respond to all of them. She would also like more education on the Town’s $0.10 bag fee ordinance in the stores as she has witnessed cashiers giving away bags without the bag fee. Mayor Pro Tem Phillips expressed she will be attending the ECO Transit meeting and Eagle Air Alliance meeting this week so if any Councilors would like her to bring up anything, please let her know. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Mayor Smith Hymes made a comment that she got an alert before the meeting saying that the House approved a bill for more support for the US Postal Service. She expressed there is a tentative meeting scheduled through Senator Bennet's office to discuss the issues in Avon post office. She mentioned she has been attending lots of meetings on water, housing and Regional Transportation Authority and said staff is working on all important priorities. She expressed that another Wildridge resident commented that it would be good to have a few parking spots at the bottom of Road 779 so people can park there to hike or walk their dog and she hopes staff can resolve this. Councilor Underwood said she would like to talk about Road 779 in more detail including the gate, the parking, the MOU, etc. and bring it back to Council since this is a big issue in Town. Councilor Prince made a motion to move to direct staff to change the parking signs at Road 779 for on- street parking for four cars during the winter months when the gate is closed. Councilor Thuon seconded the motion and the motion passed with a vote of 5 to 2. Councilors Underwood and Mayor Pro Tem Phillips voted no. They both disagreed with a "walk on action" without being planned, having neighborhood involvement, and taking action on this without notice to the neighborhood. 9. EXECUTIVE SESSION Video Start Time: 03:30:37 9.1. KAYAK CROSSING: FOR THE PURPOSE OF DISCUSSING REAL PROPERTY INTEREST UNDER C.R.S.§24-6-402(4)(A). Mayor Smith Hymes requested a motion to proceed into Executive Session for the purpose outlined on the agenda. Mayor Pro Tem Phillips moved and Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. The time was 8:31 p.m. At the roll call, Councilors present in person were Lindsay Hardy, RJ Andrade, Scott Prince, Tamra Underwood, Mayor Pro Tem Phillips and Mayor Smith Hymes. Councilor Chico Thuon joined virtually via Zoom. Also present in person were Town Manager Eric Heil, Interim Town Attorney Karl Hanlon and General Government Manager Ineke de Jong. The Executive Session started at 8:40 p.m. The Executive Session ended at 9:13 p.m. 10. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 9:13 p.m. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Brenda Torres, Deputy Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade _______________________________________________________________________________ 1 AVON PLANNING & ZONING COMMISSION MEETING ABSTRACT TUESDAY, FEBRUARY 15, 2022 MEETING 100 MIKAELA WAY – AVON TOWN COUNCIL CHAMBERS – AVON TOWN HALL 1. CALL TO ORDER AND ROLL CALL THE MEETING WAS CALLED TO ORDER AT 5:05PM. A ROLLCALL WAS TAKEN, AND ALL COMMISSIONERS WERE PRESENT EXCEPT FOR COMMISSIONER MACALLISTER. ALSO PRESENT WERE TOWN MANAGER ERIC HEIL, INTERIM TOWN ATTORNEY KARL HANLON, AND PLANNING DIRECTOR MATT PIELSTICKER. 2. APPROVAL OF AGENDA ACTION: THERE WERE NO CHANGES PROPOSED TO THE AGENDA. COMMISSIONER LANG MOTIONED TO APPROVE THE AGENDA AS PUBLISHED. THE MOTION WAS SECONDED BY COMMISSIONER NUSBAUM, AND ALL WERE IN FAVOR. THE MOTION PASSED UNANIMOUSLY WITH A 6-0 VOTE. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEM THERE WERE NO CONFLICTS OR EX PARTE COMMUNICATION. 4. NORTHERN HILLSIDE EMERGENCY SIRENS – WORK SESSION – DISCUSS PLAN AND RECOMMENDATIONS CONCERNING PLAN WITH FOUR (4) ADDITIONAL SIRENS: TWO IN WILDRIDGE, ONE IN WILDWOOD, AND ONE IN MOUNTAIN STAR (PLANNING DIRECTOR MATT PIELSTICKER AND POLICE CHIEF GREG DALY) PUBLIC COMMENTS : JEFFREY SNYDER MADE COMMENTS ON HIS OBSERVATIONS. ACTION: NO MOTION OR VOTE REQUIRED. THE COMMISSIONERS WERE IN FULL SUPPORT OF ALL SIREN LOCATIONS. PZC REINFORCED THE NEED FOR CONTINUING EDUCATION FOR THE COMMUNITY BY WAY OF SOCIAL MEDIA AND VAIL DAILY OUTREACH, MONTHLY TOWN NEWSLETTER, DIGITAL SIGNS, ETC. RECOMMENDATION FOR DARK EARTH TONE COLOR POLE AND TO (CO)LOCATE O’NEAL SPUR AND SADDLERIDGE POCK PARK SIRENS NEAR BUILDINGS. 5. CONSENT AGENDA 5.1. APPROVAL OF MINUTES FROM FEBRUARY 1, 2022 PZC MEETING 5.2. RECORD OF DECISION AND FINDINGS OF FACT FOR MNR21044, 3770 EAGLBEND DEVELOPMENT PLAN 5.3. RECORD OF DECISION AND FINDINGS OF FACT FOR AEC22001, 1782 SWIFT GULCH ALTERNATIVE MATERIALS ACTION: COMMISSIONER LANIOUS MADE A MOTION TO APPROVE THE CONSENT AGENDA AS DRAFTED. COMMISSIONER SEKINGER SECONDED AND ALL COMMISSIONERS WERE IN FAVOR. THE MOTION PASSED UNANIMOUSLY WITH A 5-0 VOTE. COMMISSIONER LANG HAD LEFT THE MEETING PRIOR TO ITEM 5.CONSENT AGENDA. 7. ADJOURN THE MEETING WAS ADJOURNED AT 6:19PM. TH ESE MEETING NOTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING . THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT , PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING , WHICH CAN BE OBTAINED FROM THE TOWN CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST . 970-748-4069 cfackler@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Joel McCracken, Finance Manager RE: Financial Report - December 2021, Annual 2021, & January 2021 DATE: February 14th, 2022 SUMMARY: The content of this report will reflect the revenues for sales, accommodations, tobacco and cigarette tax for the period of December 2021. In addition, Recreation Revenues for January 2022 will be reported on. Further, amended revenues for real estate transfer tax for the period of December 2021 and January 2022 will be reported upon. Lastly, a summary table of all revenues with a 2020 v 2021 YTD comparison. This is submitted as a written report and no action by Council is being requested. BACKGROUND: The Town’s 2021 final revised budget was adopted in December 2021. The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for the periods of November and December revenues in 2021. Tax revenues are not budgeted on a monthly basis. However, for purposes of analysis, monthly budget variances are based on a 5-year average of actual revenues. ANALYSIS: Sales Tax Revenues - December 2021 December 2021: December sales tax revenues totaled $1,734,152. This is an increase of $237,575 or 15.87% compared to December 2020 sales tax revenue of $1,496,577. DECEMBER 2020 v DECEMBER 2021, SALES TAX COMPARISON BY INDUSTRY December 2020 December 2021 Increase/Decrease Home/Garden $120,487.73 $111,523.08 ($8,964.65) Grocery/Specialty/Health $371,234.08 $392,579.16 $21,345.08 Sporting Goods Retail/Rental $160,647.83 $194,123.42 $33,475.59 Miscellaneous Retail $70,522.79 $99,061.85 $28,539.06 Accommodations $257,978.58 $362,569.00 $104,590.42 Restaurants/Bars $128,186.60 $199,541.74 $71,355.14 Other $15,534.56 $21,599.12 $6,064.56 Service Related $99,668.31 $61,753.95 ($37,914.36) Liquor Stores $30,030.76 $48,965.56 $18,934.80 E-Commerce Retail $71,795.65 $82,430.93 $10,635.28 Manufacturing/Wholesale $36,587.39 $50,470.48 $13,883.09 Construction Related Services $89,547.92 $64,361.92 ($25,186.00) Page 2 of 12 Digital Media Suppliers/Sellers $17,450.35 $26,221.92 $8,771.57 Commercial/Industrial Equipment $26,847.82 $18,949.49 ($7,898.33) Special Events $56.16 0 ($56.16) TOTAL $1,496,576.53 $1,734,151.62 $237,575.09 Annual 2020 v 2021 Annual sales tax revenues for 2021 totaled $11,445,028. This is an increase of $2,345,653 or 25.78% compared to annual sales tax revenues in 2020, which totaled $9,099,376. ANNUAL 2020 v ANNUAL 2021, SALES TAX COMPARISON BY INDUSTRY Annual 2020 Annual 2021 Increase/Decrease Home/Garden $1,044,616.33 $1,174,358.47 $127,742.14 Grocery/Specialty/Health $2,280,488.19 $2,370,920.93 $90,432.74 Sporting Goods Retail/Rental $774,028.42 $916,668.27 $142,639.85 Miscellaneous Retail $395,402.03 $513,726.19 $118,324.16 Accommodations $1,295,047.09 $2,169,877.02 $874,829.93 Restaurants/Bars $1,270,388.18 $1,851.030.71 $580,642.53 Other $86,336.26 $149,584.58 $63,248.32 Service Related $400,482.24 $431,702.94 $31,220.70 Liquor Stores $342,770.64 $390,778.42 $48,007.78 E-Commerce Retail $308,612.16 $538,534.07 $229,921.91 Manufacturing/Wholesale $207,388.44 $227,691.99 $20,303.55 Construction Related Services $502,035.22 $455,801.74 ($46,233.48) Digital Media Suppliers/Sellers $92,094.40 $142,374.67 $50,280.27 Commercial/Industrial Equipment $96,260.75 $95,446.80 ($813.95) Special Events $3,425.33 $16,531.81 $13,106.48 TOTAL $9,099,375.68 $11,445,028.61 $2,345,652.93 Note: Since the SUTS system was first implemented in the Town of Avon in late 2020, more than 100 businesses have registered to remit sales tax which has resulted in e-commerce retail sales tax revenues to dramatically increase. December & Annual 2021 Proposed Budget v Actual Collections: Page 3 of 12 December 2021 sales tax revenues totaled $1,734,152. This is a decrease of $18,471 under the final revised December 2021 estimates of $1,752,623. This is 1.05% under the final revised 2021 budget, which is calculated based on a 5-year average. DECEMBER & ANNUAL 2020 v DECEMBER & ANNUAL 2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - SALES TAX 2021 Budget 2021 Actual Dollar Variance Percentage Variance December $1,752,623.02 $1,734,151.62 ($18,471.40) -1.05% 2021 YTD $11,264,470.00 $11,445,028.61 $180,558.61 1.60% 1,183,666.21 1,264,626.23 1,460,062.64 1,496,576.53 1,734,151.62 6.84% 15.45%2.50% 15.87% $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $1,700,000 $1,800,000 $1,900,000 $2,000,000 2017 2018 2019 2020 2021 2017 -2021 December Sales Tax Revenue Trend Page 4 of 12 Accommodation Tax Revenues – December & Annual 2021 December 2021: Accommodation tax revenues totaled $381,635 for the month of December. This is an increase of $189,386 or 98.51% compared to December 2020 accommodation tax revenues, which totaled $192,249. Accommodation tax collections by industry type for December 2021 compared to December 2020 reported an increase for Vacation Rentals, Time Shares and Hotels. DECEMBER 2020 v DECEMBER 2021 ACCOMMODATION TAX COMPARISON BY INDUSTRY December 2020 December 2021 Increase/(Decrease) Timeshares $48,552.83 $60,630.58 $12,077.75 Hotels $91,856.91 $145,386.87 $53,529.96 Vacation Rentals $51,839.30 $175,617.57 $123,778.27 TOTAL $192,249.04 $381,635.02 $189,385.98 8,051,065.82 8,425,418.87 9,085,682.43 9,099,375.68 11,445,028.61 4.65% 7.84%0.15% 25.78% $7,000,000 $7,500,000 $8,000,000 $8,500,000 $9,000,000 $9,500,000 $10,000,000 $10,500,000 $11,000,000 $11,500,000 $12,000,000 2017 2018 2019 2020 2021 2017 -2021 Annual Sales Tax Revenue Trend Page 5 of 12 Annual 2021 v Annual 2020: Accommodation tax revenues totaled $2,213,304 for the year of 2021. This is an increase of $998,155 or 82.14% compared to 2020 accommodation tax revenue, which totaled $1,215,149. Accommodation tax collections by industry type for 2021 compared to 2020 reported an increase for Vacation Rentals, Timeshare and Hotels. ANNUAL 2020 v ANNUAL 2021 ACCOMMODATION TAX COMPARISON BY INDUSTRY Annual 2020 Annual 2021 Increase/(Decrease) Timeshares $292,594.45 $387,717.92 $95,123.47 Hotels $657,543.92 $870,583.86 $213,039.94 Vacation Rentals $265,010.63 $955,002.36 $689,991.73 TOTAL $1,215,148.94 $2,213,304.14 $998,155.14 December & Annual 2021 Proposed Budget v Actual Collections: December 2021 accommodation tax revenues totaled $381,635. This is an increase of $82,707 over the proposed December 2021 estimates of $298,928. This is 27.67% over the 2021 proposed budget. Annual 2021 accommodation tax revenues totaled $2,213,304. This is an increase of $195,760, or 9.70% over the final revised 2021 budget of $2,017,544. 2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX 2021 Budget 2021 Actual Dollar Variance Percentage Variance December $298,927.98 $381,635.02 $82,707.04 27.67% 2021 YTD $2,017,544.00 $2,213,304.14 $195,760.14 9.70% Page 6 of 12 189,505 185,009 219,964 192,249 381,635-2.37% 18.89% -12.60% 98.51% $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 2017 2018 2019 2020 2021 2017-2021 December Accommodation Tax Revenue Trend 1,333,939 1,334,306 1,486,877 1,215,454 2,213,304 0.03% 11.43% -18.25% 82.10% $1,000,000 $1,350,000 $1,700,000 $2,050,000 $2,400,000 2017 2018 2019 2020 2021 2017-2021 Annual Accommodation Tax Revenue Trend Page 7 of 12 Tobacco & Cigarette Tax Revenues – December & Annual 2021 December 2021: Tobacco tax revenues totaled $31,158 and cigarette tax revenues totaled $22,848 for December 2021. Compared to December 2020 revenues, this is an increase of $3,425 for tobacco tax revenues, which totaled $27,733 and a decrease of $765 for cigarette tax revenues, which totaled $23,613. Annual 2021 v 2021: Tobacco Tax revenues totaled $301,631 and cigarette tax revenues totaled $258,572 for 2021. Compared to 2020 revenues, this is an increase of $86,724 for tobacco tax revenues, which totaled 214,907 and a decrease of $1,213 for cigarette tax revenues, which totaled $259,785 16,158 23,613 22,848 46.14% -3.24% - 5,000 10,000 15,000 20,000 25,000 2019 2020 2021 2019-2021 December Cigarette Excise Tax Revenue Trend 12,560 27,733 31,159 120.81% 12.35% - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2019 2020 2021 2019-2021 December Tobacco Tax Revenue Trend Page 8 of 12 December 2021 Proposed Budget v Actual Collections: December 2021 tobacco and cigarette tax revenues totaled $31,159 and $22,848, respectively. This is a decrease of $3,139 under the proposed December 2021 budget for tobacco tax, which is $34,297 and an increase of $342 over for the proposed December 2021 budget for cigarette tax estimates, which is $22,506 which is based on a 5-year average. 190,828 259,786 258,573 36.14% -0.47% - 50,000 100,000 150,000 200,000 250,000 300,000 2019 2020 2021 2019-2021 Annual Cigarette Excise Tax Revenue Trend 137,536 214,907 301,631 56.26% 40.35% - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 2019 2020 2021 2019-2021 Annual Tobacco Tax Revenue Trend Page 9 of 12 Annual 2021 Proposed Budget v Actual Collections: Annual 2021 tobacco and cigarette tax revenues totaled $301,631 and 258,573, respectively. This is an increase of $1,631 over the final revised 2021 budget for tobacco tax, which is $300,000 and an increase of $3,573 over the final revised 2021 budget for cigarette tax, which is $255,000. 2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES 2021 Budget 2021 Actual Dollar Variance Percentage Variance Tobacco (Dec) $34,297.47 $31,158.57 ($3,138.90) -9.15% Cigarettes (Dec) $22,506.17 $22,848.00 $341.83 1.52% Total $2,797.01 Tobacco (Annual) $300,000.00 $301,631.03 $1,631.03 0.54% Cigarettes (Annual) $255,000 $258,572.76 $3,572.76 1.40% Total $5,203.79 Real Estate Transfer Tax Revenues – Amended December 2021 & January 2022 December 2021: December 2021 Real estate transfer tax totaled $1,230,932.35. Compared to December 2020, which totaled $1,893,999, this is a decrease of $663,066. $227,919 $196,105 $1,597,178 $1,893,999 $1,230,932 -13.96% 714.45% 18.58% -35.01% $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 2017 2018 2019 2020 2021 Real Estate Transfer Tax December Revenue Trends Page 10 of 12 January 2022: January 2022 Real estate transfer tax totaled $163,812. Compared to January 2021, which totaled $219,256, this is a decrease of $55,444. Real Estate Transfer Tax Revenues – Annual Revenue Trend $264,063 $72,520 $179,670 $219,256 $163,812 -72.54% 147.75% 22.03% -25.29% $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 2018 2019 2020 2021 2022 Real Estate Transfer Tax January Revenue Trends 4,349,446 3,360,176 4,998,503 5,980,990 7,281,837 -29.44% 32.78% 16.43% 17.86% 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2016 2017 2018 2019 2020 Real Estate Trasnfer Tax Annual Revenue Trend Page 11 of 12 Recreation Center Revenues – January 2021 Admissions & Program Fees January 2022: Recreation admission revenues for January 2022 totaled $74,369, an increase of $46,090 compared to January 2021, which totaled $28,279. This is $11,585 over the proposed 2022 budget estimates of $62,784. Recreation program fee revenues for January 2022 totaled $19,842. This is a decrease of $163 compared to 2021, which totaled $20,005. This is $9,866 under the original 2022 budget estimates, which is $29,708 which is calculated based on a 5-year average. 88,582 72,982 79,232 28,279 74,369 -21.38% 7.89% -180.18% 61.98% - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 2018 2019 2020 2021 2022 Recreation Admissions January Revenue Trends $32,369 $26,096 $27,872 $20,005 $19,842 -19.38% 6.81% -28.23%-0.82% $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 2018 2019 2020 2021 2022 Recreation Program Fees January Revenue Trends Page 12 of 12 Tax Revenue Comparison – YTD 2020 v 2021 Actual 2020 v 2021 All revenues except for cigarette tax are reporting an increase for 2021 compared to 2020. Below is a table which reflects the dollar change and percentage variance. Adopted Budget 2021 v Actual 2021 All revenues except for recreation program Fees reflect a positive variance over the Adopted 2021 budget. Below is a table which reflects the dollar change and percentage variance. Thank you, Carly Elena Fackler 2020 v 2021 Year-to-Date Revenue Comparison 2020 YTD 2021 YTD Dollar Variance Percentage Variance Sales Tax $9,099,375.68 $11,445,028.61 $2,345,652.93 25.78% Acc. Tax $1,215,454.02 $2,213,304.14 $997,850.12 82.10% Tobacco Tax $214,906.74 $301,631.03 $86,724.29 40.35% Cigarette Tax $259,785.81 $258,572.76 ($1,213.05) -0.47% RETT $5,980,990.19 7,281,837.28 $1,300,847.09 21.75% Rec Admissions $429,382.96 $786,464.97 $357,082.01 83.16% Rec Program Fees $314,433.92 $318,454.64 $4,021.72 1.28% 2021 Revenue Comparison – Budget v Actual 2021 YTD Budget 2021 YTD Dollar Variance Percentage Variance Sales Tax $11,264,470.00 $11,445,028.61 $180,558.61 1.60% Acc. Tax $2,017,544.00 $2,213,304.14 $195,760.14 9.70% Tobacco Tax $300,000.00 $301,631.03 $1,631.03 0.54% Cigarette Tax $255,000 $258,572.76 $3,572.76 1.40% RETT $6,000,000.00 $7,281,837.28 $1,281,837.28 21.36% Rec Admissions $650,000.00 $786,464.97 $136,464.97 14.56% Rec Program Fees $323,157.00 $318,454.64 ($4,702.36) -1.46%