Loading...
TC Packet 01-11-2022_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, January 11, 2022 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 5:00 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request an additional one (1) minute, which may be approved by a majority of Council. 5. BUSINESS ITEMS 5.1. Adoption of 2022 Regular Meeting Schedule (General Government Manager Ineke de Jong) (15 minutes) 5:05 5.2. First Reading of Ordinance No. 22-01 Authorizing the Reimbursement of Mayor Smith Hymes and Councilor Underwood for Expenses Related to the Recall Election Held November 2, 2021 (Town Attorney Karl Hanlon) (15 minutes) 5:20 5.3. Appeal to Council, Primary Residence Exemption 3078 Wildridge Road #A (Finance Director Scott Wright) (10 Minutes) 5:35 5.4. Appeal to Council, Primary Residence Exemption 5381 Eaglebend Drive (Finance Director Scott Wright) (10 Minutes) 5:45 5.5. Public Hearing: Major Development Plan and Alternative Equivalent Compliance Application for East Harry A. Nottingham Park Improvements Project (Planning Director Matt Pielsticker and Pedro Campos) (30 Minutes) 5:55 6. MINUTES 6.1. Approval of December 14, 2021 Regular Council Meeting Minutes (Town Clerk Brenda Torres) (5 Minutes) 6:25 7. WRITTEN REPORTS 7.1. EV Charging Station Program Update (Mobility Director Eva Wilson) 7.2. CDOT Bustang Transit Service Expansion (Mobility Director Eva Wilson) 7.3. Meeting Abstract from December 21, 2021 Planning and Zoning Commission Meeting (Planning Director Matt Pielsticker) 7.4. Appointments to Boards and Commissions (General Government Manager Ineke de Jong) ** Indicates topic will be discussed at future agenda’s 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 6:30 9. EXECUTIVE SESSION (90 MINUTES) 6:45 9.1. Buffalo Ridge I: For the purpose of discussing property interest under C.R.S.§24-6-402(2)(a). 9.2. Upper Eagle River Water Authority Unification: For the purpose of receiving legal advice under CRS §24-6-402(2)(e) and for the purpose of determining negotiation positions under CRS §24-6- 402(2)(e) _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 10. ADJOURN 8:15 Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. FUTURE AGENDAS • Swift Gulch Housing Presentation (Planning Director Matt Pielsticker) • Presentation: Municipal Broadband Study Results • Work Session: Village at Avon • Procurement Code • Update on Construction Contracts Forms (Town Manager Eric Heil) • Green House Gas Investment Matrix (Town Manager Eric Heil) TO: Honorable Mayor Smith Hymes and Council FROM: Ineke de Jong, General Government Manager RE: Approval of 2022 Regular Meeting Schedule DATE: January 5, 2022 SUMMARY: A draft of the Council regular meeting schedule is presented to Council for review, discussion and action. Council traditionally approves the year’s meeting schedule early in each year to verify that the schedule works for all Council members. Once the schedule has been approved by Council, the dates will be posted to the Town’s website. Staff will follow-up with calendar invites for all regular Council meetings once Council adopts the regular meeting schedule. ACTION BEFORE COUNCIL: Please find attached the proposed regular meeting schedule for 2022, which reflects the second and fourth Tuesdays of each month, unless otherwise noted. Meetings will begin at 5:00 p.m., unless Council would like to discuss and provide direction on a different start time for meetings. The Council meeting schedule includes the following special considerations for meeting dates: 1. January 11th and 25th – virtual meetings since Town Hall is closed to the public to slow the spread of COVID- 19. 2. February 22nd – Eagle County Schools not in session that week so we propose a virtual meeting. 3. June 28th – Council Chambers will be in use for the State and Local Primary Election so we propose a virtual meeting that week. 4. Summer Break – We propose to skip either July 12th or July 26th to allow Council a break in the middle of summer while Eagle County schools are not in session.  We would like to poll Council on which of these two meetings is preferred to be skipped for the summer break. The Town Manager suggests keeping both the August meetings as 2022 is an election year and there may be ballot questions to settle. 5. October 11th – Eagle County Schools not in session that week so we propose a virtual meeting. 6. October 25th and November 8th – Council Chambers will be in use for the General Election so we propose a virtual meeting those weeks. 7. November 15th – Council Meeting will be on the 3rd Tuesday in November due to the Thanksgiving Break the following week. 8. December 27th – No meeting due to the Christmas Break 9. Council Retreats – We propose three retreats, one in January for a half day of Council training, one in June to discuss long range vision topics and one in October to discuss the proposed 2023 budget.  We would like to poll Council on which days are preferred for these retreats. TOWN MANAGER COMMENTS: We are ready to accommodate Council on whatever schedule is adopted. It is important that the schedule works for all seven Council members. I do find Council retreats or special Council meeting work sessions limited to specific topics to be very valuable because they allow for each Council to contribute in more depth on policy matters, allows Council members a better opportunity to hear the viewpoints of their fellow Council members and allows a more relaxed time for discussion. PROPOSED MOTION: “I move to approve the 2022 Avon Town Council Meeting Schedule as presented (with or without modifications).” ATTACHMENTS: A. Proposed 2022 Council Meeting Calendar Council Meeting Council Retreat Holiday or School Break Council Meeting Council Retreat Holiday or School Break 2022 Avon Town Council Meeting Calendar January February March Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1 2 3 4 5 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 27 28 29 30 31 30 31 April May June Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 1 2 3 4 5 6 7 1 2 3 4 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17* 18* 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19* 20* 21* 22* 23* 24* 25* 24 25 26 27 28 29 30 29 30 31 26* 27* 28* 29 30 July August September Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 1 2 3 4 5 6 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30 31 October November December Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1* 2* 3* 4* 5* 1 2 3 2 3 4 5 6 7 8 6* 7* 8* 9 10 11 12 4 5 6 7 8 9 10 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21* 22* 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23* 24* 25* 26* 27* 28* 29* 27 28 29 30 25 26 27 28 29 30 31 30* 31* Highlights: 2/21– 2/25: EC School District Winter Break 10/10 – 10/14: EC School District not in session 4/15– 4/23: Passover Holiday 11/21 – 11/25: EC School District Thanksgiving Break 4/18 – 4/22: EC School District Spring Break 12/26 – 12/30: EC School District Holiday Break 6/2 – 8/16: EC School District not in session * State & Local Primary Election and General Election www.mountainlawfirm.com Glenwood Springs – Main Office 201 14th Street, Suite 200 P. O. Drawer 2030 Glenwood Springs, CO 81602 Aspen 323 W. Main Street Suite 301 Aspen, CO 81611 Montrose 1544 Oxbow Drive Suite 224 Montrose, CO 81402 Office: 970.945.2261 Fax: 970.945.7336 *Direct Mail to Glenwood Springs DATE: January 10, 2022 TO: Avon Mayor and Council FROM: Karp Neu Hanlon, P.C. RE: Ordinance 2022-01 Reimbursement of Mayor Smith Hymes and Councilor Underwood recall election expenses Background Attached please find Ordinance No. 2022-01 regarding the above referenced matter. Over the course of the last year the Mayor and Councilor Underwood have been the subject of a recall petition, a lawsuit related to that petition, and ultimately a recall election held on November 2, 2022. The Town also expended significant resources on the litigation and the cost of the election. Ultimately the recall of the Mayor failed 286 to 806 and the recall of Councilor Underwood failed 286 to 809. Colorado Revised Statute §31-4-504.5 provides that the Town Council may, by ordinance, authorize the reimbursement of qualifying expenses incurred by the Mayor and Councilor Underwood for defending against the recall. Both have submitted spreadsheets of expenses along with related receipts to the Town Clerk and the Town Attorney. We have reviewed those expenses and determined that, pursuant to the statute, they are qualifying expenses eligible for reimbursement. Attached to this memo is the summary provided by both. Recommendation Staff has no recommendation regarding this matter as it is at Council’s discretion whether to adopt the Ordinance or not. Motion “I move to approve/deny Ordinance 2022-01, Authorizing the reimbursement of Mayor Smith Hymes and Councilor Underwood for expenses related to the recall election held November 2, 2021.” Attachments Ordinance 2022-01 Smith Hymes Expenses Underwood Expenses ORD 22-01 Recall Expense Reimbursement Page 1 of 2 ORDINANCE NO. 22-01 AUTHORIZING THE REIMBURSMENT OF MAYOR SMITH HYMES AND COUNCILOR UNDERWOOD FOR EXPENSES RELATED TO RECALL ELECTION HELD NOVEMBER 2, 2021. WHEREAS, Mayor Sarah Smith Hymes and Councilor Tamra Underwood were the subject of an unsuccessful recall election held on November 2, 2021; and WHEREAS, pursuant to Colorado Revised Statute §31-4-504.5, the Town of Avon may by ordinance reimburse the Mayor and Councilor Underwood for qualifying expenses incurred as a direct result of the unsuccessful recall; and WHEREAS, the Mayor and Councilor Underwood have filed with the Town Clerk and Town Attorney a list of expenses they incurred as a result of the unsuccessful recall election; and WHEREAS, the Town Attorney has reviewed the lists of expenses and determined that they are qualified for reimbursement; and WHEREAS, the Town Council of the Town of Avon has determined that it is in the best interest of the Town of Avon to adopt an ordinance authorizing the reimbursement of qualifying expenses. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Mayor Smith Hymes. The Mayor shall be reimbursed from the Town in the amount of $5,500.53. Such amount represents qualifying expenses under CRS 31-4-504.5. Section 3. Councilor Underwood. Councilor Underwood shall be reimbursed from the Town in the amount of $5,941.35. Such amount represents qualifying expenses under CRS 31-4- 504.5. Section 4. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. Attachment A ORD 22-01 Recall Expense Reimbursement Page 2 of 2 INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on January 11, 2022, and setting such public hearing for January 25, 2022, at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. BY: ATTEST: ____________________________ ____________________________ Amy Phillips, Mayor Pro Tem Brenda Torres, Town Clerk ADOPTED ON SECOND AND FINAL READING on __________. BY: ATTEST: ____________________________ ____________________________ Amy Phillips, Mayor Pro Tem Brenda Torres, Town Clerk APPROVED AS TO FORM: ____________________________ Karl J. Hanlon, Town Attorney Recall expenses by Sarah Smith Hymes,personally (amended 12/10/2021)Period: August 1, 2020 to Nov. 2, 2021 Expenses paid to Purpose Address/City/State/Zip Date Made Amount 1) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition (Oct & Nov 2020)6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 12/21/2020 $2,981.25 2) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition (Dec 2020 & Feb & July 2021)6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 9/8/2021 $1,116.25 3) U.S. Postal Service stamps for sending literature re my official position 111 W. Beaver Creeak Blvd. Avon, CO 81620 10/6/2021 $60.00 4) Riff Creative design & production of campaign literature & website (shared balance)PO Box 26, Eagle CO 81631 10/29/2021 $1,343.03 [Receipts attached for 1-4 above but 1 & 2 are attorney-client privileged & confidential] REIMBURSEMENT REQUESTED by Sarah Smith Hymes = TOTAL =$5,500.53 Attachment B Expenses paid to Purpose Address/City/State/Zip Date Made Amount 1) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 11/24/2020 $1,181.25 2) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 1/1/2021 $1,800.00 3) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 1/29/2021 $236.25 4) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 4/1/2021 $250.00 5) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 8/19/2021 $630.00 6) Eagle County Clerk Avon voter list for sending literature re my official position 500 Broadway, Box 537, Eagle, CO 81631 9/10/2021 $34.13 7) Domain.com domain name for website re my official position (campaign)10 Corporate Drive Suite 300, Burlington, MA 01803 9/17/2021 $23.98 8) High Five Access Media video clip for campaign website PO Box 5600 Avon, CO 81620 10/7/2021 $37.50 9) Eagle County Clerk 'who has voted' report service for voter follow-up 500 Broadway, Box 537, Eagle, CO 81631 10/11/2021 $100.00 10) Riff Creative design & production of campaign literature & website (shared balance)PO Box 26, Eagle CO 81631 10/31/2021 $1,343.00 11) Riff Creative campaign website updates (shared balance)PO Box 26, Eagle CO 81631 11/2/2021 $305.24 [Receipts* attached for 1-11 above ][*receipts 1-5 are atty. work product prepared for TNU; confidential]REIMBURSEMENT REQUESTED by Tamra N. Underwood = TOTAL =$5,941.35 [end] Recall expenses by Tamra Nottingham Underwood, personally (amended spreadsheet dated 12/10/2021 )Period: 8/2020 to 11/2/2021 Attachment C (970) 748-4055 swright@avon.org TO: FROM: RE: DATE: Honorable Mayor Smith Hymes and Council members Scott Wright, Finance Director Appeal to Council - Real Estate Transfer Tax Exemption Denial - 3078 Wildridge Rd. January 5, 2022 SUMMARY: This report is regarding an appeal of a denial of a real estate transfer tax exemption. BACKGROUND: On November 11, 2021 I received an e-mail from Kate Shomaker requesting permission for an extension of time to file for a real estate transfer tax exemption. Ms. Shomaker had closed on the purchase of a primary residence located at 3078 Wildridge Rd. #A on July 2, 2021 and ,according to her e- mail, was not aware of the primary residence exemption until the timeframe for filing had passed. I responded to Ms. Shomaker that Section 3.12.070(a) of the Avon Municipal Code provides that exemption requests must be received by the Town within 4 months after the date of transfer. I also responded to Ms. Shomaker that AMC 3.12.070(d) provides that an appeal of this denial may be made to the Town Council within 30 days. Subsequently, Ms. Shomaker submitted a letter appealing the denial to the Town Clerk that was received on November 22, 2021 (Attachment A). AMC Section 3.12.070(d) provides that "An appeal which is filed timely shall be considered and acted upon by the Town Council within forty-five (45) days after the date of receipt. The Town shall provide at least three (3) days' prior notice to the applicant stating the date, time and location where the Town Council will consider the appeal." FINANCIAL CONSIDERATIONS: Town Council's granting of this appeal will likely result in an exemption being granted under AMC Section 3.12.060(17) in the amount of $3,200. RECOMMENDATION: Normally, exemption applications under AMC Section 13.12.060(17) are administrative in nature. Staff reviews the application for correctness and the applicant must sign an affidavit stating that the property is being purchased for use as their primary residence. The applicant also executes a promissory note payable to the Town in the amount of the exemption being granted. It appears to staff that if an exemption application had been timely filed with the Town, it is likely that the exemption would have been granted. OPTIONS: The Town Council shall determine whether to approve, partially approve or deny the application based on compliance with the exemptions, or the intent of the exemptions, set forth in Section 3.12.060. Inadequate or inaccurate information which does not demonstrate compliance with the exemptions set forth in Section 3.12.060 shall be grounds for denial of an application. The failure by the Town Council to hear and decide an appeal within forty-five (45) days after the receipt of the appeal shall result in the approval of the application. PROPOSED MOTIONS: "Move to approve (or deny) the appeal for an extension of time to file an application for primary residence exemption for the property located at 3078 Wildridge Rd. #A." Thank you, Scott Page 2 of 2 ATTACHMENTS: A - Appeal Letter to Town Clerk ATTACHMENT A (970) 748-4055 swright@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Scott Wright, Finance Director RE: Appeal to Council - Real Estate Transfer Tax Exemption Denial - 5381 Eaglebend Dr. DATE: January 5, 2022 SUMMARY: This report is regarding an appeal of a denial of a real estate transfer tax exemption. BACKGROUND: On December 14, 2021 senior accountant Joel McCracken traded e-mails from Kedar Gurjar inquiring as to the Town's real estate transfer tax primary residence exemption. Mr. Gurjar had purchased a residence located at 5381 Eaglebend Dr. on November 9, 2020. Mr. Gurjar previously had owned a home in Avon and had received the primary residence exemption but was unaware that there was an exemption available for a subsequent purchase of a primary residence. Joel responded to Mr. Gurjar that Section 3.12.070(a) of the Avon Municipal Code provides that exemption applications must be received by the Town within 4 months after the date of transfer. He also informed Mr. Gurjar that AMC 3.12.070(d) provides that an appeal of this denial may be made to the Town Council within 30 days. Subsequently, Mr. Gurjar submitted a letter (Attachment A) to the Town Clerk dated December 14, 2021 requesting to obtain a tax exemption on his home. While Mr. Gurjar has not formally filed an application for exemption, staff has accepted this letter as a formal appeal since an application would have been denied on the basis of the lack of timeliness. AMC Section 3.12.070(d) provides that "An appeal which is filed timely shall be considered and acted upon by the Town Council within forty-five (45) days after the date of receipt. The Town shall provide at least three (3) days' prior notice to the applicant stating the date, time and location where the Town Council will consider the appeal." FINANCIAL CONSIDERATIONS: Town Council's granting of this appeal will likely result in an exemption being granted under AMC Section 3.12.060(18) in the amount of $3,200. RECOMMENDATION: Normally, exemption applications under AMC Section 13.12.060(18) are administrative in nature. Staff reviews the application for correctness and the applicant must sign an affidavit stating that the property is being purchased for use as their primary residence and they meet the definitions of an Eagle County employee. The applicant also executes a promissory note payable to the Town in the amount of the exemption being granted. It appears to staff that if an exemption application had been timely filed with the Town, it is likely that the exemption would have been granted. OPTIONS: The Town Council shall determine whether to approve, partially approve or deny the application based on compliance with the exemptions, or the intent of the exemptions, set forth in Section 3.12.060. Inadequate or inaccurate information which does not demonstrate compliance with the exemptions set forth in Section 3.12.060 shall be grounds for denial of an application. The failure by the Town Council to hear and decide an appeal within forty-five (45) days after the receipt of the appeal shall result in the approval of the application. PROPOSED MOTIONS: "Move to approve (or deny) the appeal for an extension of time to file an application for primary residence exemption for the property located at 5381 Eaglebend Dr." Page 2 of 2 Thank you, Scott ATTACHMENTS: A - Appeal Letter to Town Clerk ATTACHMENT A 970-748-4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Matt Pielsticker, Planning Director RE: East Harry A. Nottingham Park Improvements Major Development Plan & Alternative Equivalent Compliance PUBLIC HEARING DATE: January 3, 2022 STAFF REPORT OVERVIEW: This staff report contains two applications for consideration by the Town Council: Major Development Plan (“Design Application”) for public restroom, parking, and landscaping improvements, and Alternative Equivalent Compliance (“AEC”) for roof pitch variations. This report includes analysis of all the mandatory design and development standards, as well as the review criteria. The schematic design drawings are attached (“Attachment A”) to this report. The Town Council has discussed this project at several public meetings, most recently reviewing progress drawings in September 2021. The attached plans incorporate Town Council and PZC comments. Final action is now requested after conducting a Public Hearing on the two applications. RECOMMENDED ACTION: I recommend that the Town Council follow PZC’s recommendation and approve both applications, with the following two motions: • “I move to Approve Case #MJR21009, an application for Major Development Plan for East Harry A. Nottingham Park Improvements, based on the findings and including conditions outlined in staff’s January 3, 2022 report”; AND • “I move to Approve Case #AEC21009, an AEC application for roof design variations for the East Harry A. Nottingham Park Improvements, together with the findings of fact outlined by Staff in the January 3, 2022 report” BACKGROUND: The Town Council has been pursuing redevelopment plans for the area of the former Municipal Hall building for several years. This Design Application and AEC represent the final administrative action necessary to proceed to a building permit for the project. A contract for construction documents for this project has already been approved by Town Council and the documents will reflect this final project direction. Since the September 2021 work session for the project numerous changes have been incorporated int eh Design Application based upon PZC and Town Council comments, including: - Concession space added to north end of building - Reduced plaza area in front of restrooms; plaza area added between concessions and main field - Multiple shade structures for passive areas - Rearranged stone seating walls overlooking main field - Increased roof overhang on east elevation - Updated perspective drawings to understand scale and design intent PROCESS: The Town Council reviews the Design Application and AEC and will make the final decision after conducting a public hearing. Since the property is located in the “Town Core”, the Avon Development Code (“ADC”) requires final action by Town Council. The PZC conducted a public hearing on December 21, 2021 and made a formal recommendation for Town Council Approval. Page 2 of 7 970-748-4413 mpielsticker@avon.org PUBLIC NOTICE: Notice of the public hearing was published in the December 10, 2021 edition of the Vail Daily in accordance with Sec. 7.16.020(d) of the ADC. Mailed notice is not required for this application type. No public comments have been received for the Deisgn Applciatioin or AEC. DEVELOPMENT STANDARDS – The following section of the report outlines the pertinent use (ADC Section 7.24) and development (ADC Section 7.28) standards for the Property, with commentary for each. When helpful, I have included quoted development standards in their entirety. Use – Zoned Public Facilities (PF); all government facilities are a use by right in this zone district. Setbacks – The Application is In compliance with the 20’ Side and Rear setbacks. Building Height – In compliance with 40’ height requirement. 7.28.020 Parking and Loading – The majority of the parking stalls on the Property remain in tact. There is a row of parking stalls added between the building and the railroad tracks. A net increase of four (4) spaces is expected at buildout; this will be confirmed through the construction documentation phase of design. The parking stalls meet the minimum size requirements of code. The code requires 9’ x 18’ stalls and the plans indicate 10’ x 20’ stall dimensions. Surfacing is with asphalt, which is acceptable per code. 7.28.030 Access Drive Requirements – This section is not applicable to the Application. 7.28.040 Mobility and Connectivity – Bicycle and pedestrian paths are either maintained or enhanced with this Application. Internal path connectivity is added within and through the site. Bicycle facilities will be included in the construction plans for the project. 7.28.050 Landscaping – As part of the building demolition the majority of vegetation and irrigation has been destroyed and/or removed from the site. The plans include a vertical retaining wall, with seating, running the entire length of the project area. The retaining walls and landscaping are in compliance with the landscaping regulations. Hydrozones must be included in an irrigation plan during construction document preparation. This is recommended as a condition of approval. CHAPTER 7.28 – DEVELOPMENT STANDARDS CHAPTER 7.24 – USE REGULATIONS Page 3 of 7 970-748-4413 mpielsticker@avon.org 7.28.060 Screening – Mechanical equipment placement is yet to be determined. This equipment must be screened in order to meet the development standards. Existing refuse containers are screened from public view. If the electrical utility infrastructure on the southwest corner of the site cannot be screened with landscaping or masonry wall(s), those facilities should be painted muted colors or incorporate artist painting in order to meet “alternative screening” standards. 7.28.070 Retaining Walls – As noted above, the retaining walls are in compliance with the retaining wall standards, with stepped walls to avoid excessive grading. No walls are over seven (7) feet, and therefore in compliance with code. Per code: The design of retaining walls shall be constructed of materials compatible with the site and materials of the structures on the site. Retaining walls and cribbing should utilize natural materials, such as boulders, cut rocks, stone-veneer or textured, color-tinted concrete. Timbers and railroad ties are prohibited as retaining wall materials. Where two (2) alternatively designed retaining walls meet, a cohesive transition between walls must be demonstrated. The retaining walls utilize boulders and stone veneer siding, with colors intended to match other related public improvements. 7.28.080 Fences – Not applicable. 7.28.090 Design Standards – The proposed structure is certainly in compliance with “high quality, durable building materials.” According to the design standards, the preferred materials reflect the Town’s sub- alpine character such as native stone, wood siding, masonry or timbers. There are no concerns with materiality or the use of materials that are reflective of Avon’s mountain community. Unison is found with other nearby building including the performance pavilion and the recently remodeled restroom near the playground. (c) – Generally Applicable. The roof overhangs are incorporated into the building design. Additionally, the standards encourage consideration to snow shedding in pedestrian areas. The plan calls for a sedum roof along with solar panels. The snow shedding is not a concern on the northern roofline based upon the (natural) sedum qualities. Snow shedding on the southern roof form will be mitigated as the solar panels may cause additional runoff. A lighting plan must be provided in order to confirm compliance with the Outdoor Lighting Ordinance. This is recommended as a condition of approval. (j) – Mixed Use and Non-Residential Standards. The Application appears to comply with the general requirements, including four-sided design. Equal attention to building quality and detail is provided throughout the project site. (vii) Building Materials – High quality building materials and finishes are included in the Application. Durability and compatibility with neighboring improvements are well thought out and compliant with this code section. Page 4 of 7 970-748-4413 mpielsticker@avon.org (ix) – Roofs. While generally in compliance with the mixed-use roofing standards, the roof pitch is presented as 2:12 pitch, and a 4:12 pitch (or 3:12 for metal roofing) is required per code. Therefore, an Alternative Equivalent Compliance (AEC) application would need to be presented and acted on by Council. Keeping the roofs at a 2:12 pitch helps minimize the dominance of this structure and works well with the sedum roof as well. The roof design includes a diagonal pitch as opposed to the straight pitch option explored during preliminary design. 7.28.100 Natural Resource Protection – The solar panel array meets the code requirements and specifies flush mounted panels on the southern roofline. MAJOR DEVELOPMENT PLAN & DESIGN REVIEW - REVIEW CRITERIA: § 7.16.080(g), Development Plan 1. Evidence of substantial compliance with the purpose of the Development Code as specified in §7.04.030, Purposes; Staff Response: Staff finds the Application compliments the property and intent of the purpose statements in the ADC. These improvements add to the quality of life for residents and guests visiting Harry A. Nottingham Park. Further, the architectural design is compatible with neighboring improvements, functional, practical, and complimentary to Avon’s sub-alpine environment. 2. The design conforms with the Avon Comprehensive Plan and other applicable, adopted plan documents; Staff Response: The site is located in the Nottingham Park District (District 3 of the Comprehensive Plan, linked below), which states, This District includes a park, town hall, library, elementary school, and the recreation center, and functions as a community activity center. Good pedestrian circulation through the area exists, but needs enhancement to respond to key future developments in the Town Center District and the Riverfront District. Views from the park and the performance pavilion are also key components to the District. An extension of Town Center urban design principles can provide needed consistency between districts. The planning principles speak to implementation of the 2017 Tract G planning effort’s recommendations, maintaining flexible space for temporary concession facilities, ensuring passive activity spaces are preserved, and preservation of view corridors to Beaver Creek. I have included (“Attachment B”) a timeline of the various planning documents that speak to this property, and the evolution of planning for the site. 3. Consistency with any previously approved and not revoked subdivision plat, planned development, or any other precedent plan or land use approval for the property as applicable; Staff Response: Not applicable. 4. Compliance with all applicable development and design standards set forth in this Code, including but not limited to the provisions in Chapter 7.20, Zone Districts and Official Zoning Map, Chapter 7.24, Use Regulations, and Chapter 7.28, Development Standards; Staff Response: The analysis contained in this staff report documents conformance with zone district, use, and development standards. The Town Council would need to process an AEC application for roof pitch variation. 5. That the development can be adequately served by city services including but not limited to roads, water, wastewater, fire protection, and emergency medical services; and REVIEW CRITERIA Page 5 of 7 970-748-4413 mpielsticker@avon.org Staff Response: Tract G is served by all city and special district services. Construction plans for these improvements would need to be reviewed by emergency services, and the Eagle River Water and Sanitation District (ERWSD) prior to construction. Water and wastewater lines run down the recreation path immediately north of the restroom and expanded park area. 6. The development design conforms with the character of the surrounding community; or, where redevelopment is anticipated, relates the development to the character of Avon as a whole. Staff Response: The surrounding area includes the park, the Main Street Mall, and Riverfront subdivision. The design conforms and advances the high-quality standards that have been established or are emerging in the district. This most public portion of Town will benefit from continuation of the exceptional design palette being carried through this project. The material, hardscape, and furniture plan documents the intent of design and materiality. PZC RECOMMENDATION: After conducting a public hearing on December 21, 2021, PZC made a recommendation for Town Council approval. The recommended motion below incorporates the Planning Commission’s recommended findings and conditions. RECOMMENDED MOTION: “I move to Approve Case #MJR21009, an application for Major Development Plan for East Harry A. Nottingham Park Improvements, based on the findings and including conditions outlined in Staff’s report.” Findings: 1. The proposed application was reviewed pursuant to §7.16.080, Development Plan, and the design meets the development standards established in the Avon Development Code; 2. The application is complete; 3. The application provides sufficient information to allow the PZC to determine that the application complies with the relevant review criteria; 4. The application complies with the goals and policies of the Avon Comprehensive Plan; 5. The demand for public services or infrastructure exceeding current capacity is mitigated by the application; and 6. The design relates the development to the character of the surrounding park improvements and the community as a whole. Conditions: 1. Irrigation plan with hydrozones will be approved by staff. 2. Lighting plan will be reviewed and approved by PZC. Alternative equivalent compliance is a procedure that allows development to meet the intent of the design- related provisions through an alternative design. It is intended to provide an avenue for design solutions that are equal to or better than the strict application of a standard specified in the Development Code. ALTERNATIVE EQUIVALENT COMPLIANCE Page 6 of 7 970-748-4413 mpielsticker@avon.org AEC Request The AEC Application proposes a 2:12 pitch, instead of the required 4:12 minimum roof pitch (3:12 for metal) universally applied throughout Town. The roof materials include standing seam metal for the south facing roof and sedum for the north facing form. The building elevation drawing (Sheet A2.2) shows the added height that would occur if a 3:12 pitch for this structure were utilized. With proper plant selection and proper drainage, a sedum roof can withstand drought and require little maintenance. Review Criteria: The Town Council shall use the following review criteria as the basis for a decision on an application for alternative equivalent compliance: 1. The proposed alternative achieves the intent of the subject design or development standard to the same or better degree than the subject standard; 2. The proposed alternative achieves the goals and policies of the Avon Comprehensive Plan to the same or better degree than the subject standard; 3. The proposed alternative results in benefits to the community that are equivalent to or better than compliance with the subject standard; and 4. The proposed alternative imposes no greater impacts on adjacent properties than would occur through compliance with the specific requirements of this Title. Staff Response: The intent of mandating a 4:12 pitch is to create a unified aesthetic throughout town that is prevalent in mountain communities. Snow loading is another concern that the Municipal Code seeks to avoid by prohibiting low-pitched roofs. Staff finds that the low-pitched roof design (3’+ lower than a 3:12 pitch roof), with living matter on top facing the main athletic, provides less visual impact and blends into the park setting in a more purposeful way. The design complies with the Purposes section of Avon Municipal Code. Section 7.04.030 states, “(l) Promote architectural design which is compatible, functional, practical and complimentary to Avon's sub- alpine environment.” This Application is compatible with other roof forms that have emerged in Harry A. Nottingham Park. The addition to the other park restroom building contains a 2:12 pitch as does the main roof form over the Performance Pavilion. The proposed roof pitch alternative has fewer impacts on adjacent properties than would occur through compliance with the 4:12 standard. A low pitch roof still provides architectural interest, while minimizing any loss of views from the main field toward Beaver Creek Resort. Staff Recommended Motion: “I move to Approve Case #AEC21009, an AEC application for roof design variations for the East Harry A. Nottingham Park Improvements, together with the findings of fact outlined in staff’s January 3, 2022 report.” Recommended Findings: 1. The proposed application was reviewed pursuant to §7.16.120 Alternative Equivalent Compliance; 2. The AEC achieves the intent of the roof design standard to the same or better degree than the subject standard; 3. The AEC achieves the goals and policies of the Avon Comprehensive Plan to the same or better degree than the 4:12 roof design standards; 4. The AEC results in benefits to the community by lowering the prominence of this service building; and Page 7 of 7 970-748-4413 mpielsticker@avon.org 5. By limiting the height of the building and providing a design that incorporates living “green” appearance, the AEC imposes fewer impacts on adjacent properties than would occur through compliance with the 3:12 or 4:12 requirements of the Avon Development Code. Thank you, Matt ATTACHMENT A: Schematic Design Plans, Dated December 21, 2021 ATTACHMENT B: Long Range Plans Summary Copyright © 2021 by Zehren & Associates Inc. ATTACHMENT A PROJECT DIRECTORY INDEX OF DRAWINGS GENERAL NOTES GRAPHIC SYMBOLS 1 A2.1 DRAWING TAGS ROOM NAME GRIDBUBBLE 4 SECTIONBUILDINGWINDOW TAG DIMENSION, STAIR UP NORTH DETAIL/ENLARGED PLAN A A2.1 BUBBLE A A2.1 BUBBLEDETAIL CEILINGINTERIOR BUILDINGELEVATION REVISION CLOUD ELEVATION REVISION DOOR TAG TAG A BREAKLINE ROOFFLOOR TAG TAG F1 WALL TAG R1 TAG 1/8" = 1'-0" NEW SITE PLAN P1 C1 103 KITCHEN 1 A EL 114'-6" FIN FLR LEADERS W1 WALL TAG EXTERIOR A1.1 1 FIRST FLOOR PLAN 1/4" = 1'-0" A2.1 A A3.1 A GENERAL A0.0 COVER SHEET A0.1 PROJECT INFORMATION SHEET ARCHITECTURAL A1.1 MAIN LEVEL FLOOR PLAN A1.4 ROOF PLAN A2.1 EXTERIOR ELEVATIONS A2.2 ROOF PITCH STUDY M1.1 PROPOSED BUILDING MATERIALS LANDSCAPE L1.1 SITE PLAN L1.2 PLANTING PLAN L1.3 LAYOUT AND MATERIALS PLAN SMV01 SITE MODEL VIEWS CIVIL C-01 GRADING & DRAINAGE PLAN C-02 UTILITY PLAN ZEHREN & ASSOCIATES, INC. Contact: Tim Losa P.O. Box 1976 Avon, CO 81620 Voice: (970) 949-0257 Fax: (970) 949-1080 Email: TimL@zehren.com ARCHITECT TOWN OF AVON P.O. Box 975 Avon, CO 91620 OWNER TBDSTRUCTURAL ENGINEER MECHANICAL/ ELECTRICAL ENGINEER TBDINTERIORS 1. DO NOT SCALE DRAWINGS. 2. DIMENSIONS ARE TO FACE OF STUD, CENTERLINE OF GRID, AND FACE OF CONCRETE, UNLESS NOTED OTHERWISE. 3. ALL ANGLES ON PLANS ARE 90 DEGREES OR 45 DEGREES, UNLESS NOTED OTHERWISE. 4. NOTIFY ARCHITECT OF ANY DISCREPANCIES OR CONFLICTS IN DOCUMENTS PRIOR TO DEMOLITION, CONSTRUCTION, OR ALTERATION OF EXISTING OR NEW STRUCTURES. 5. PROVIDE ALL NECESSARY BLOCKING IN WOOD & METAL STUD WALLS AND CEILINGS. LOCATIONS INCLUDE BUT ARE NOT LIMITED TO TOILETS, BATH ACCESSORIES, CEILING AND WALL MOUNTED ELECTRICAL FIXTURES, SHELVES, CLOSET RODS, CABINETRY, COUNTERTOPS, AND FALSE BEAMS. CODES Adopted Building Codes Eagle County has adopted the 2015 editions of the International Building Codes as follows: 2015 International Building Code 2015 International Residential Code 2015 International Energy Conservation Code 2015 International Plumbing Code 2015 International Fuel Gas Code 2015 International Mechanical Code 2015 International Fire Code with additions and exceptions( check with Eagle River Fire Protection District ) 2015 International Property Maintenance Code 2015 International Wildland-Urban Interface Code 2020 National Electric Code TBD ZEHREN & ASSOCIATES, INC. Contact: Pedro Campos, PLA P.O. Box 1976 Avon, CO 81620 Voice: (970) 949-0257 Fax: (970) 949-1080 Email: PedroC@zehren.com LANDSCAPE ARCHITECT Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . ATTACHMENT A MEN'S XXX JANITOR /MECHANICAL XXX JANITOR /MECHANICAL XXX ASSISTEDUSE XXX WOMEN'S XXX JANITOR XXX STEEL POCKET DOOR STEEL POCKET DOOR DUMP SINK HAND WASHING STATION DISH WASHING STATION ROLLING STEEL SERVICE DOOR CHANGING STATION CHANGING STATION CONCESSIONS XXX STORAGE XXX LOCKERS ROOF ABOVE 4' - 0 " CH A N G I N G ST A T I O N SUPPORT COLUMNS BEAM ABOVE 36' MIN X X X X XX 57 ' - 4 " 41'-0" XX XX X X X X XX X X X XX Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . N SCALE: 1/4" = 1'-0" 2' 4'0 8' A1.1 1 MAIN LEVEL FLOOR PLAN 1/4" = 1'-0" ATTACHMENT A X X X X XX 57 ' - 4 " 41'-0" XX XX X X X X XX X X X XX 2: 1 2 SOLAR PANEL ARRAY RIDGE SEDUM ROOF 2'-0" 13'-9" 2: 1 2 WALL BELOW 9' - 8 " 7' - 0 " Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . N SCALE: 1/4" = 1'-0" 2' 4'0 8' A1.4 1 ROOF PLAN 1/4" = 1'-0" ATTACHMENT A Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . SCALE: 3/16" = 1'-0" 1' 4'0 10' A2.1 1 SOUTH ELEVATION 3/16" = 1'-0" A2.1 2 NORTH ELEVATION 3/16" = 1'-0" A2.1 3 WEST ELEVATION 3/16" = 1'-0" A2.1 4 EAST ELEVATION 3/16" = 1'-0" ATTACHMENT A 3:12 ROOF PITCH 20 ' - 6 12" 3' - 4 " 2:12 PROPOSED ROOF PITCH 3:12 ROOF PITCH 2:12 PROPOSED ROOF PITCH 20 ' - 6 12" 3' - 4 " Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . A2.2 1 NORTH ELEVATION 1/4" = 1'-0" A2.2 2 EAST ELEVATION 1/4" = 1'-0" ATTACHMENT A 01 *ALL MATERIALS, COLORS AND FINISHES TO MATCH EXISTING MATERIALS WITHIN CURRENT PARK STRUCTURES 02 03 04 05 06 07 Stone Wood Siding Metal Panel Stucco Wood Trim Dark Bronze Metal Windows Sedum Roof Standing Seam Metal Roof + Solar08 C Proposed East Restrooms A Avon Performance Pavilion B Avon Restrooms Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . ATTACHMENT A GABLE ROOF W/ GREEN ROOF ON BOTH SIDES EXISTING PATH XERISCAPE GARDEN SEAT WALL 20" HIGH ORNAMENTAL TREE AND XERISCAPE GARDEN EXISTING PARKING EXISTING PARKING ADA LANDING PASSIVE PARK PICNIC AND VIEWING NEW SEAT WALL GATE BIKE RACKS NEW ACCESS WAY FROM PARKING LOT BOULDER SEATING 8'-0" 129'- 1 7 8" 35 ' - 6 11 16 " 32 ' - 5 " 26 ' - 9 7 16 " 1'-6 " 8'-0" CABIN PARKS AND RECREATION FIELD 9'-0" 18 ' - 0 " 8'-0" 4'-37 8" PARK ENTRANCE WELCOME SIGN PERENNIAL PLANTINGS 844.280 SF SODDED LAWN 12955.611 SF CONCRETE 2274.523 SF ASPHALT 12278.757 SF PAVERS 4112.697 SF BENCHES QTY - 7 PICNIC TABLES 10 BOULDERS 42 SEAT WALL 509.559 LF FURNITURE HARDSCAPE VEGETATION BOLLARD LIGHT QTY - 7 MATERIALS LEGEND BIKE RACK QTY - 4 GROUND COVER 886.297 SF SHADE SAIL P1 P2 P3 70'-0 " 160'- 1 0 7 16" BUILDING FFE = 7435.8' CONNECT TO EXISTING STORM MANHOLE 7OLF 12" HDPE WT STORM SEWER NEW CONCRETE WALK MATCH EXIST. PAVEMENT RELOCATED TRANSFORMERS SAWCUT, REMOVE & DISPOSE OF EXIST. ASPHALT. REGRADE AS SHOWN AND REPAVE PROPOSED RAIN GARDEN W/ OUTLET WEIR PROPOSED 2' WIDE (18" PAN) CONCRETE C/G SAWCUT, REMOVE & DISPOSE OF EX. ASPHALT. REGRADE AS SHOWN AND RE-PAVE. EXTEND EXISTING PARKING STALLS REMOVE & DISPOSE OF EX. ISLAND. INSTALL ASPHALT PAVING. P1 P2 P3 MEN ' S XXX JANI T O R / MEC H A N I C A L XXX JANI T O R / MEC H A N I C A L XXX ASSI S T E D USE XXX WO M E N ' S XXX JANI T O R XXX STEE L P O C K E T DOO R STE E L P O C K E T DOO R DUM P S I N K HAN D W A S H I N G STAT I O N DISH W A S H I N G STA T I O N ROL L I N G S T E E L SER V I C E D O O R CHA N G I N G STA T I O N CHA N G I N G STAT I O N CON C E S S I O N S XXX STO R A G E XXX LOC K E R S ROO F ABO V E 4'-0 " CH A N G I N G STA T I O N SUPP O R T COL U M N S BEA M A B O V E 36' M I N BRING GRADE UP TO BUILDING ADA RAMP W/ HANDRAILS UTILITY AND ADA LANDING PROPOSED STAIRS, 6-5.5" RISERS, 12" TREADS SANDSTONE BOULDER RETAINING WALL GATE PARKING (16) 7 4 3 5 3 6 3 7 3 8 39 7440 35 3 3 32 30 31 32 31 7430 3231 32 3 2 3 5 37 3 6 74 3 5 3 7 7435 37 36 35 37 36 33 7435 35 SCALE: 1" = 20' 10' 20'0 40' Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . ATTACHMENT A GABLE ROOF W/ GREEN ROOF ON BOTH SIDES EXISTING PATH XERISCAPE GARDEN SEAT WALL 20" HIGH ORNAMENTAL TREE AND XERISCAPE GARDEN PASSIVE PARK PICNIC AND VIEWING NEW SEAT WALL GATE GATE NEW ACCESS WAY FROM PARKING LOT BOULDER SEATING LARGE EVERGREEN TREE QTY - 3 (14' HT) SINGLE STEM DECIDUOUS TREE QTY - 19 (3" CAL) ORNAMENTAL TREE QTY - 5 (3" CAL) TREES DWARF EVERGREEN SHRUB QTY - 8 (3' HT) MEDIUM DECIDUOUS SHRUB QTY - 22 (15 GAL) SMALL DECIDUOUS SHRUB QTY - 53 (5 GAL) ORNAMENTAL GRASSES QTY - 32 (5 GAL) SHRUBS PERENNIALS AND GROUNDCOVER PERENNIALS 844.280 SF GROUND COVER 886.297 SF SODDED LAWN 12955.611 SF TREE TO REMAIN TREE TO BE REMOVED PLANTING LEGEND MEN ' S XXX JANI T O R / MEC H A N I C A L XXX JANI T O R / MEC H A N I C A L XXX ASSI S T E D USE XXX WO M E N ' S XXX JANI T O R XXX STEE L P O C K E T DOO R STE E L P O C K E T DOO R DUM P S I N K HAN D W A S H I N G STAT I O N DISH W A S H I N G STA T I O N ROL L I N G S T E E L SER V I C E D O O R CHA N G I N G STA T I O N CHA N G I N G STAT I O N CON C E S S I O N S XXX STO R A G E XXX LOC K E R S ROO F ABO V E 4'-0 " CH A N G I N G STA T I O N SUPP O R T COL U M N S BEA M A B O V E 36' M I N BUILDING FFE = 7435.8' PROPOSED RAIN GARDEN W/ OUTLET WEIR BRING GRADE UP TO BUILDING PROPOSED STAIRS, 6-5.5" RISERS, 12" TREADS SANDSTONE BOULDER RETAINING WALL 7 4 3 5 3 6 3 7 3 8 39 7440 35 3 3 32 30 31 32 31 7430 3231 32 3 2 3 5 37 3 6 74 3 5 3 7 7435 37 36 35 37 36 33 7435 35 SCALE: 1" = 20' 10' 20'0 40' Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . ATTACHMENT A GABLE ROOF W/ GREEN ROOF ON BOTH SIDES EXISTING PATH XERISCAPE GARDEN SEAT WALL 20" HIGH ORNAMENTAL TREE AND XERISCAPE GARDEN EXISTING PARKING EXISTING PARKING ADA LANDING PASSIVE PARK PICNIC AND VIEWING NEW SEAT WALL GATE P1 P2 P3 BRING GRADE UP TO BUILDING PROPOSED STAIRS, 6-5.5" RISERS, 12" TREADS BIKE RACKS SANDSTONE BOULDER RETAINING WALL ADA RAMP W/ HANDRAILS GATE UTILITY AND ADA LANDING NEW ACCESS WAY FROM PARKING LOT BOULDER SEATING 8'-0" 129'- 1 7 8" 35 ' - 6 11 16 " 32 ' - 5 " 26' - 9 7 16 " 1'-6 " 8'-0" PARKING (16) CABIN PARKS AND RECREATION FIELD 9'-0" 18 ' - 0 " 8'-0" 4'-37 8" PARK ENTRANCE WELCOME SIGN SODDED LAWN 12955.611 SF CONCRETE 2340.462 SF ASPHALT 12278.757 SF PAVERS 4112.697 SF BENCHES QTY - 7 PICNIC TABLES 10 BOULDERS 42 SEAT WALL 509.559 LF FURNITURE SURFACES BOLLARD LIGHT QTY - 7 MATERIALS LEGEND BIKE RACK QTY - 4 SHADE SAIL P1 P2 P3 70'-0 " 160'- 1 0 7 16" BUILDING FFE = 7435.8' CONNECT TO EXISTING STORM MANHOLE 7OLF 12" HDPE WT STORM SEWER NEW CONCRETE WALK MATCH EXIST. PAVEMENT RELOCATED TRANSFORMERS SAWCUT, REMOVE & DISPOSE OF EXIST. ASPHALT. REGRADE AS SHOWN AND REPAVE PROPOSED RAIN GARDEN W/ OUTLET WEIR PROPOSED 2' WIDE (18" PAN) CONCRETE C/G SAWCUT, REMOVE & DISPOSE OF EX. ASPHALT. REGRADE AS SHOWN AND RE-PAVE. EXTEND EXISTING PARKING STALLS REMOVE & DISPOSE OF EX. ISLAND. INSTALL ASPHALT PAVING. MEN ' S XXX JANI T O R / MEC H A N I C A L XXX JANI T O R / MEC H A N I C A L XXX ASSI S T E D USE XXX WO M E N ' S XXX JANI T O R XXX STEE L P O C K E T DOO R STEE L P O C K E T DOO R DUM P S I N K HAN D W A S H I N G STAT I O N DISH W A S H I N G STAT I O N ROLL I N G S T E E L SER V I C E D O O R CHA N G I N G STA T I O N CHA N G I N G STAT I O N CON C E S S I O N S XXX STO R A G E XXX LOC K E R S ROO F ABO V E 4'-0 " CH A N G I N G STA T I O N SUP P O R T COL U M N S BEA M A B O V E 36' M I N 7 4 3 5 3 6 3 7 3 8 39 7440 35 3 3 32 30 31 32 31 7430 3231 32 3 2 3 5 37 3 6 74 3 5 3 7 7435 37 36 35 37 36 33 7435 35 SCALE: 1" = 20' 10' 20'0 40' Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . ATTACHMENT A Co p y r i g h t © 2 0 2 1 b y Z e h r e n & A s s o c i a t e s I n c . SMV01 1 MODEL VIEW NTSSMV01 3 MODEL VIEW NTS SMV01 4 MODEL VIEW NTS SMV01 2 MODEL VIEW NTS ATTACHMENT A ATTACHMENT A ATTACHMENT A The following timeline attempts to capture relevant policy directives for the property, through the lens of the Town’s long range planning documents. A summary of highlighted policy from each document is presented on the following pages to explain the evolution of the site. 2006 Comprehensive Plan. This community wide plan started to contextualize this area as the focal point for the Town, acknowledging that it could become an anchor a future main street. 2006 Comprehensive Plan Policies: - Program enhancements to better activate and enhance the park as Avon’s primary recreational and cultural center. - Strengthen this area by including amenities such as a performing arts pavilion, maintaining flexible space for temporary concession facilities, and providing a western anchor to main street. Nottingham Park has developed into the cultural epicenter of the Town. By developing the event pavilion and programming a diverse selection of events and activities, the park has matured into a true anchoring point. 2007 West Town Center District Investment Plan: The Investment Plan lead to the realignment of Lake Street and full design of a one-way street, which would have terminated into Lake Street near the old Town Hall. The Investment Plan included the relocation of Town Hall and envisioned a private hospitality use on the subject parcel. Policies: o Maintain views to Beaver Creek o Automobile access facing the park is strongly discouraged. o Inn at Nottingham Park Hotel Concept LONG RANGE PLANS SUMMARY ATTACHMENT B The first phase of the Investment Plan, realigning Lake Street and developing Avon Station (transit hub) were completed shortly after the plan. With the great recession, plans for a vehicular main street were shelved, as were most elements of the Investment Plan. Maintaining views to Beaver Creek continue to be an important element when programming the site. 2009 Master Plan for Harry A. Nottingham Park: The public process and resulting park plan document were the first step in fully realizing the potential for Harry A. Nottingham Park. Specific design and programming recommendations were detailed for the different zone areas of the park. Concepts included a performance pavilion built onto the back of the old Town Hall building. Specific recommendations from the 2009 Master Plan for Harry A. Nottingham Park included: o Recommends restrooms, expanded concession space, new lighting and park furniture o “Back of house” support for large events o New restrooms close to an existing facility Restrooms are the focus of this effort, as well as “back of house” for larger events. It should be noted that path lighting has been phased into other areas of the park, and final lighting will be an important part of the final design plans for this site. 2015 Planning Review and Update to Harry A. Nottingham Park. This plan followed the development of the Performance Pavilion. It validated the concept to relocate police/fire and all Town Hall administrative services to elsewhere in Town. Specific plan policies included: o Community flex space that would include support facilities for the stage and public restrooms o Existing Town Hall occupies a corner of Nottingham Park that may be better utilized for other uses ATTACHMENT B 2017 Comprehensive Plan. Consistent with previous policy documents, the 2017 Comprehensive Plan reaffirmed the need to capitalize on views and plan for flexible space. Policies from the 2017 Comprehensive Plan include: o Enhancement of existing amenities near Nottingham Park o Maintain flexible space for temporary concession facilities. o Preserve view corridors to Beaver Creek and the Main Street Pedestrian Mall. 2018 Town-Properties Plan. This most recent planning effort focused on the development of a multi-use facility (structure), and included the idea to move and repurpose the Hahnewald Barn to the site. In all plan iterations the importance of multi-use for all seasons was emphasized. o Old Town Hall Area: Multi-Use Facility; new surface parking; restrooms o The Old Town Hall could incur a net loss of parking spaces with the reuse of the site. ATTACHMENT B AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the Council regular meeting to order at 5:02 p.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott Prince, RJ Andrade, Chico Thuon, Lindsay Hardy, and Tamra Underwood. Also present were Planning Director Matt Pielsticker, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, General Government Intern Emily Myler, and Town Clerk Brenda Torres. EXECUTIVE SESSION PURSUANT TO CRS 24-6-402(4)(B) AND (E) TO RECEIVE LEGAL ADVICE ON SPECIFIC LEGAL ISSUES AND TO DEVELOP STRATEGY FOR NEGOTIATIONS AND INSTRUCT NEGOTIATORS RELATED TO THE LEGACY MOUNTAIN DEVELOPMENT TRACT Y FUNDING COMMITMENT AND TERMS OF FUNDING (INTERIM TOWN ATTORNEY KARL HANLON) Mayor Smith Hymes called the meeting to order at 4:00 p.m. All members of Council were present in- person in the Mount Holy Cross meeting room. Also present in person were Town Manager Eric Heil, Interim Town Attorney Karl Hanlon, and Town Clerk Brenda Torres. Mayor Pro Tem moved to proceed into Executive Session for the purpose outlined on the agenda. Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. The Executive Session started at 4:00 p.m. The Executive Session ended at 4:50 p.m. 2. APPROVAL OF AGENDA Video Start Time: 00:00:30 Councilor Prince pulled agenda item 7.6 E-bike incentive program. Mayor Smith Hymes moved it to be discussed after item 5.3. Councilor Underwood moved to approve the agenda as amended. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:23 For agenda item 5.3, Consideration of Professional Service Agreement for Zehren and Associates Design Work for East Nottingham Park Restroom, Concession and Park Improvements, Councilor Hardy disclosed that she works for Zehren and Associates. Mayor Smith Hymes said Council has discussed this disclosure before, therefore no motion to recuse Councilor Hardy is needed tonight. 4. PUBLIC COMMENT Video Start Time: 00:01:44 Mayor Smith Hymes explained to the public that comments in person will be taken first, then those via Zoom. She also explained how to participate via video/audio, via telephone, or via email, and that this public comment section is intended for items not listed in the agenda and is limited to 3 minutes. No public comments were made. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 5. BUSINESS ITEMS 5.1. RESOLUTION NO. 21-23 APPROVING TAX AND FEE WAIVERS FOR COMMUNITY HOUSING DEVELOPMENT ON TRACT Y (TOWN MANAGER ERIC HEIL) Video Start Time: 00:02:30 Town Manager Eric Heil presented and mentioned that materials are included in the packet following the discussion from the November 16 th meeting and expressed that he would like this item to be treated as a work session to define more details. He said he is proposing taking out the reference of Mi Casa in the deed restriction and mentioned that in the materials added there is a pledge of $1.7 m illion over 52 -54 units being approximately 1/3 rd with the expectation of Avon pursuing partnerships with Town of Vail and Eagle County to secure pledges for the other 2/3rds of funding . He also mentioned having a development agreement to specify more details. Developers with Legacy Mountain Development joined the meeting. Councilor Underwood proposed to call this “Mi Casa on Track Y” and adopt basically everything within the Mi Casa program. She went through some details that she suggested adding in the development agreement such as timeframes, HOAs, price cap, and other details she will pass to the Interim Town Attorney Karl Hanlon. Councilor Thuon thanked the Developers and talked about affordability. Councilor Andrade expressed that he is less concerned about the price as he trusts the free market will set it, but his main question is whether Legacy Mountain Development has a plan B if Council does not agree and says no. Councilor Prince talked about a scenario using Mi Casa guidelines and the definition of Eagle County employee. Councilor Hardy said she prefers phasing and that she would not like to see anything above $1 million. She asked to give priority to Avon residents but also Avon workers living in another area of the valley. She encouraged the developers to add diversification in price points on 2, 3 and 4 bedroom units. Mayor Smith Himes asked about the infrastructure and inquired about the water rights. Town Manager Eric Heil said he will come back with the details. Mayor Pro Tem Phillips requested that for the next meeting in January, this Resolution will address issues such as the tax waiver fees, the Town’s financial commitment into infrastructure, and include a different document as the development agreement that will take care of all the other details including the deed restriction. Council thanked developer Steve MacDonald for bringing this project into Town. Mayor Smith Hymes called for public comments and no public comments were made. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM This item will be presented in the agenda of January 11th, 2022. This item was handled as a work session and no motion was made. 5.2. PUBLIC HEARING FOR THE ADOPTION OF THE 2021 FINAL REVISED BUDGETS, 2022 OPERATING BUDGET, 2022 CAPITAL PROJECTS FUND BUDGET & LONG-RANGE CAPITAL PROGRAM AND TAX LEVIES (FINANCE DIRECTOR SCOTT WRIGHT) Video Start Time: 00:50:44 Finance Director Scott Wright introduced the topic and said changes made to the final revised budgets since the budget retreat in October are included in resolutions 21 -25 and 21-26. Town Manager Eric Heil mentioned the new items added to the 2022 proposed budgets since the budget retreat, including a Planner I/Climate Action Administrator position under Com munity Development department budget, an Operator II position under Public Operations budget, and leadership team training under H uman Resources department budget. Finance Director Scott Wright presented the snowplow replacement schedule. Councilor Underwood asked about the EV chargers. Town Manager Eric Heil said he will meet with Mobility Director Eva Wilson to collect data. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to approve Resolutions 21 -25 through 21-30 as listed on the Town Council meeting agenda for December 14, 2021, adopting the final revised 2021 operating funds and capital projects fund budgets, adopting the proposed 2022 operating funds and capital projects fund budgets and long-range capital improvements program, and levying property taxes for the Avon General Improvement District No.1 and for Town of Avon general operation purposes. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. RECESS to allow Avon Town Council to Convene as the Avon Urban Renewal Authority Board Video Start Time: 01:18:32 Mayor Smith Hymes moved to recess the Regular Town Council Meeting to convene as the Avon Urban Renewal Authority and call to order the URA meeting. URA meeting started at 6:21 p.m. and ended at 6:32 p.m. RECONVENE the Avon Town Council Meeting Video Start Time: 01:29:30 5.3. CONSIDERATION OF P ROFESSIONAL SERVICE AGREEMENT FOR ZEHREN AND ASSOCIATES DESIGN WORK FOR EAST NOTTINGHAM PARK RESTROOM, CONCESSION AND PARK IMPROVEMENTS (TOWN ENGINEER JUSTIN HILDRETH ) Video Start Time: 01:29:39 Councilor Hardy was recused and left the room at 6:32 p.m. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Town Engineer Justin Hildreth presented this agreement to design the East Nottingham Park improvements, at the former Town Hall site, which includes restrooms to accommodate events up to 3,000 people, concession stands, picnic area, retaining walls, special event support facilities, and utilities. Councilor Underwood thanked him and his team for having the old TH project completed. Mayor Smith Hymes expressed that this has been a long process and it is very exciting to see this place with this project. Mayor Pro Tem Phillips moved to approve the Professional Services Agreements with Zehren and Associates to complete Architectural, Engineering, and Cost Estimating services for the Harry A. Nottingham Park – East Park Improvements Project. Councilor Prince seconded the motion and the motion passed with a vote of 6 to 0. Councilor Hardy recused. Councilor Hardy returned to the room at 6:36 p.m. 5.4. MOVED ITEM: 7.6. E-BIKE INCENTIVE PROGRAM UPDATE (COMMUNICATIONS MANAGER LIZ WOOD) Video Start Time: 01:33:42 Councilor Prince expressed his concern about the language in the program regarding keeping the business local , countywide. Councilor Andrade mentioned the safety education issue again, and he suggested perhaps making a pamphlet with the rules and/or an educational video clip. Town Manager Eric Heil said staff will present a list of all the departments’ goals in January but expressed how his hesitation is that there are too many details to produce the educational video, such as who is going to do what, timeframes, support from High Five Access Media , etc. and that the focus has been filling out the Town’s vacancies . He said this is an online submission, and the rebate rules are in the information packet that is available on the website, however, he suggested the rules be added at the beginning of the packet, not at the end. 6. MINUTES 6.1. APPROVAL OF NOVEMBER 16, 2021 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES) Video Start Time: 01:44:35 Councilor Thuon moved to approve the minutes from the November 16th regular meeting as presented. Councilor Andrade seconded the motion and the motion passed with a vote of 6 to 0. Councilor Underwood abstained as she was not present in that meeting. 7. WRITTEN REPORTS 7.1. Planning and Zoning Commission December 7, 2021 Meeting Abstract (Planning Director Matt Pielsticker) AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 7.2. Draft November 16th Health & Recreation Committee Meeting Minutes (General Government Intern Emily Myler) 7.3. Monthly Financials (Senior Accountant Joel McCracken) 7.4. Upper Eagle Regional Water Authority November 18, 2021 Meeting Summary (Mayor Smith Hymes) 7.5. Eagle County Regional Transportation Authority November 10, 2021 Meeting Minutes (Mayor Pro Tem Amy Phillips) 7.6. E-Bike Incentive Program Update (Communications Manager Liz Wood) 7.7. Bang The Table Community Engagement Update (Communications Manager Liz Wood) 7.8. 2021 Election Results Update (Town Clerk Brenda Torres) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:33:44 Councilor Hardy asked Town Manager Eric Heil for an update on Short-Term Rental regulations and licensing cap. He said he informed Council that more information on regulations and other projects will be presented in the first 2022 quarter. She said that the Recreation Center sale message in the electronic board is so obnoxious as it has been there for many days and encouraged staff to rotate messages. She asked if when the snowplows plow all the snow into the sidewalks, either Avon’s Public Works or the County’s staff plow the sidewalks. Mayor Pro Tem Phillips asked Town Manager Eric Heil if this would be also part of HOAs’ responsibilities. He said that this is a topic he will bring back to Council, but as of right now, the Town clears the sidewalks. Councilor Hardy mentioned that the big dig is still moving forward and suggested having a sign to inform the public what is going on. She said that the language about lighting in our Town Code seems to be antiquated at this point and the Town needs to re-evaluate specifications with developers. Town Manager Eric Heil said this is going to be a Community Development Department 2022 goal. Councilor Thuon said he hopes to see a pride flag next summer as it pleases a majority of our community. He asked if there is a time limit for the art displayed in the roundabout. Town Manager Eric Heil said it changes every year (end of May) and that there will be more detailed specifications regarding the minimum size for the next piece. Mayor Pro Tem passed along words from three members of the community who appreciated walking to town from Nottingham Road without having snow plowed on their heads and she said although it was an expensive project, it is working. Mayor Smith Hymes agreed and said she received a comment that the Town should do the other side as well. Councilor Andrade announced that today is his first anniversary in Council and thanked all and each of his fellow Councilors for their support. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 14, 2021 SETUP AS A HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 9. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 7:04 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Brenda Torres, Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade 970-390-2014 ewilson@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eva Wilson, Mobility Director RE: Electric Vehicle Charging Station Update DATE: December 9, 2021 Avon is a strategic location for the installation of Electric Vehicle (EV) chargers to support EV travel to Avon from the front range and for travel across Colorado on I-70. The transition to EVs over the next 10-15 years has been announced by all major vehicle manufactures. The construction of public infrastructure for EVs is a high-priority Climate Action policy adopted by the Avon Town Council. EV UPDATE: The Town of Avon launched its first public EV Charging Stations in Nov 2020. A 2-port Level 2 (L2) charger was installed at the Town Hall and a DC Fast Charger was installed at Beaver Creek (BC) Place. For the past year of service, the two EV Chargers have helped Avon avoid 15,000 kg of GHG emissions, which is equivalent to planting 383 trees and letting them grow for 10 yrs. The details shown below demonstrate the growing popularity and necessity of EV chargers. Setting EV Charging fees can be complicated. Electricity costs can vary significantly throughout the day and the year. The attachment shows the variability in charging fees among our neighboring communities. The popular Tesla supercharger costs approximately $0.25/kWh to their members. Based on a 72% recovery of expenses for the DC Fast Charger in 2021, the user fee was raised to $0.15/kWh to reach a breakeven mark. The L2 Chargers remain complimentary to encourage usage of the slower chargers. Understanding the costs associated with efforts to reduce GHG emissions will provide leadership with helpful decision-making information. For the L2 Charger at the Town Hall, it cost $1.97 to reduce 1 kg of GHG. This low cost is because the Town Hall did not require any electrical infrastructure upgrades. The BC Place DC Fast Charger had a cost/kg GHG saved that was 10 times higher than the L2 Charger due to the need for a significant electrical infrastructure upgrade. As time progresses, the cost/kg GHG saved will decrease because the construction cost will be spread over a longer period of time. Page 2 of 3 Understanding fuel cost savings to the EV consumer can also be complicated due to the variability of EVs and Gasoline Vehicles. From the table below, the average EV will cost $0.04-$0.05/mile. The upper-end EVs (faster torque for acceleration and heavier due to luxury amenities) can cost up to $0.09/mile. For gasoline vehicles, depending on their efficiency, fuel costs range between $0.07-$0.12/mile. * Plug-in Hybrid Pickup Truck **Pioneer EVs NEW CHARGERS ACTIVATED: On December 8, 2021, with the support of a $44,000 Department of Energy’s Charge Ahead grant and $36,000 from Avon CIP, two additional EV Chargers (1 DCFC and 1 L2) were installed and activated at BC Place. This project enabled 4 vehicles to be charging at the same time. Page 3 of 3 NEWLY AWARDED EV CHARGER GRANT: The Town of Avon was recently awarded a $45,000 grant through the Department of Energy Charge Ahead program to install five more L2 Chargers in 2022. The locations for the additional chargers are at the Avon Town Hall and on the south end of Lake Street. By the end of 2022, Avon will offer public access to seven L2 Chargers and two DC Fast Chargers, capable of charging 16 EVs at once. TOWN MANAGER COMMENTS: Offering L2 EVs chargers to the general public on a complimentary basis is a relatively modest cost for the Town of Avon and aligns with Climate Action goals to promote electric vehicle use. Staff plans to continue with offering L2 EV chargers to the general public at no charge and will continue to monitor usage, industry trends and practices in our peer communities. Thank you, Eva ATTACHMENT: EV Charging Rates In Different Communities. Agency Type Ports Cost Normalized Avon Town Hall (TOA)L2 2 Free BC Place (TOA)L2 2 Free DC 2 $0.15/kWh $1.88/0.25hrs Piedmont L2 6 $1.98/2hrs $0.25/0.25hrs traer creek L2 4 Free Eagle County Eagle Park & Ride L2 4 free County Bldg DC 1 $0.10/kWh 1.25/0.25hrs Justice Center L2 4 free Airport DC 2 $0.10/kWh 1.25/0.25hrs Airport L2 2 free Eagle County MSC L2 4 free Edwards Wendy's L2 4 $4/2hrs $0.50/0.25hrs Topaz Bldg (Riverwalk)L2 2 $1.85/2hrs $0.23/0.25hrs village market (Riverwalk)DC 1 $3.00/0.25hr $3.00/0.25hrs Minturn Boulder St L2 2 $4.00/2hrs $0.50/0.25hrs Shop & Hop DC 1 $5.62/0.25hr $5.62/0.25hr Vail Lionshead Garage DC 4 $6.25 for 0.25 hrs Parking fee applies L2 2 Free Parking fee applies Vail Village L2 10 Free Parking fee applies Vail Racquet Club L2 8 Free Breckenridge Parking L2 24 $2.64/2hrs Parking fee applies Town Hall L2 2 $2.64/2hrs $0.33/0.25hrs Summit County Bldg L2 24 $2.64/2hrs $0.33/0.25hrs ice skating rink L2 8 $2.64/2hrs $0.33/0.25hrs Grand Timbers L2 2 $5.77/2hr $0.72/0.25hrs Copper Beeler Lot L2 2 Free Frisco Summit County whole Foods L2 10 Free Summit County Library L2 4 Free Frisco Adv Park L2 2 Free Frisco Marina L2 2 Free Frisco Park and Museum L2 4 Free Silverthorne shopping L2 4 free Summit Hotel L2 6 $3.30/2 hr $0.41/0.25hrs EV Charging Rates In Different Communities Gypsum Shop & Hop DC 1 $5.62/0.25hr $5.62/0.25hr Glenwood springs Public garage L2 4 free Hot Springs L2 4 $3.56/2hr $0.45/0.25hrs City Hall L2 4 free Hyland Park L2 2 free HCE HQ L2 12 free Aspen City Hall DC 1 Free Parking Garage L2 6 Free DC 1 free Main & 1st L2 2 free Aspen Meadows Park L2 4 Free Aspen Institute L2 2 Free Aspen High School L2 6 Free Galena Station DC 1 Free Spring St L2 2 Free Denver Union Station L2 4 $2.38/2hrs $0.30/0.25hrs 970-390-2014 ewilson@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eva Wilson, Mobility Director RE: CDOT Bustang and Pegasus Transit Service Expansion DATE: December 9, 2021 SUMMARY: Colorado Department of Transportation (CDOT) expanded its transit service to the Town of Avon. Bustang is CDOT’s interregional express bus service, connecting major populations, employment centers, and local transit entities along I-70 and I-25. Bustang began providing daily transit service from Avon to Denver on Dec 12, 2021. Buses depart from Avon Station to Denver Union Station at 6:10 am and 8:20 am. Return trips will arrive at Avon Station at 5:45 pm and 8:30 pm. A one-way ticket is estimated to cost $20. Complete Bustang schedule and fares can be found at https://ridebustang.com. Page 2 of 2 In addition, CDOT is launching a weekend shuttle service from Avon Station to Denver Union Station on February 11, 2022. The new Pegasus route will operate smaller shuttle vans on I-70 and will be able to run on the CDOT’s express toll lanes near Idaho Springs for faster trips, especially during congested times. With their transit expansion, CDOT will be leasing two lanes of parking in the Avon Regional Transit Facility at the cost of $57,600 for 2022. The new Pegasus service will be launched at two events. The eastern launch on Feb 8, 2022, at Denver Union Station will be headlined by Governor Polis. The speakers at the western launch at Avon Station on Feb 9, 2022, will include three County Commissioners (Clear Creek, Summit, and Eagle) and Avon Mayor Hymes. The celebration will focus on the importance of partnerships between transit agencies at all levels, (local, regional, and interregional) in enhancing a transit rider’s experience and options. CDOT BUSTANG BACKGROUND: The Bustang Transit Service began in 2015. It is Colorado's first state- run bus service that originally provided three lines: 1) the West Line from Denver to Glenwood Springs along I-70, 2) the North Line from Denver to Fort Collins along I-25, and 3) the South Line from Denver to Colorado Springs also along I-25. During Bustang's first year of operation, at 100,000 trips, ridership surpassed the estimated 88,000 trips. Initially, the buses ran only on weekdays, but weekend service was quickly added along the West Line to accommodate skiers. First-year revenue totaled over $1,000,000, enough to cover 38% of Bustang's costs. In early 2018, rural transit service was added when communities across Colorado began lobbying for expanded service. The new program was named "Outrider" and it focused on rural Colorado. The Outrider program provided transit access between Denver, Larimer, Pueblo, Alamosa, Durango, Grand Junction, and Gunnison. In December 2019, A new bus route named "Snowstang" was launched to ferry skiers from Denver to Arapahoe Basin, Loveland Ski Area, and Steamboat Springs. Thank you, Eva Attachment: Pegasus Fact Sheet EARLY 2022 FACT SHEET PEGASUS WHERE WILL PEGASUS OPERATE? Pegasus will travel along the same route as Bustang and make stops at: NEW MOUNTAIN CORRIDOR SHUTTLE SERVICE COMING EARLY IN 2022! • Denver Union Station • Denver Federal Center • Idaho Springs • Frisco • Vail • Avon AVON DENVER GLENWOOD SPRINGS 40 9VAIL FRISCO IDAHO SPRINGS FEDERAL CENTER UNION STATION N 25 GLENWOOD SPRINGS 24 9 CDOT is proud to introduce Pegasus, a new I-70 Mountain Corridor express shuttle service that will augment the popular Bustang service that operates on I-70 between Denver and Grand Junction. Pegasus will offer reservation- only one-way and round trip service on Friday afternoons, Saturdays, Sundays, and Monday holidays (COVID-19 safety measures will remain in effect). Utilizing 10-passenger vans similar to private vans you see on the corridor, Pegasus will use the Mountain Express Lanes when they are open, whisking weekenders up and down I-70 so they reach their destinations faster and more reliably. Pegasus will help achieve our state’s goals of reducing the public’s reliance on private automobiles, alleviating corridor congestion, and reducing greenhouse gas emissions. Highways Mountain Express Lanes Pegasus Stop Shuttle Route Example of a shuttle van 2 EARLY 2022 FACT SHEET SERVICE BENEFITS FREQUENT Hourly service in both directions FAST AND RELIABLE Utilizes the Mountain Express Lanes FLEXIBLE Ability to adjust schedules and routes as needed AFFORDABLE Subsidized public transit fares; don’t pay for gas or tolls ACCESSIBLE Wheelchair-accessible vehicles CONVENIENT Capitalizes on connections to local public transit systems COMFORTABLE Equipped with WiFi and charging outlets ACCOMMODATING Bike racks, ski/snowboard containers, and luggage storage WEBSITE:ridebustang.com WHAT DAYS AND TIMES WILL PEGASUS PROVIDE SERVICE? Pegasus will provide hourly service Friday afternoons, Saturdays, Sundays, and Monday holidays. Service will operate from 6 a.m. to 9 p.m. HOW DO I MAKE A RESERVATION AND BUY A TICKET? Tickets must be purchased in advance using our online reservation system at ridebustang.com. Tickets can be purchased one-way or round trip and they can be used on Bustang as well. By requiring ticket reservations, Pegasus can optimize service by only stopping where customers will be boarding or departing the shuttle, which improves travel time by eliminating unnecessary stops. You will also be guaranteed a seat with your reservation. Fare prices are based on the route and distance traveled. Discount fares will be available for seniors, people with disabilities, and children under the age of 12. A “trip” is one-way travel, and tickets do not include transfer or round trip fare. * Example fare ONE WAY TRIP AVON TO DENVER UNION STATION* ONE WAY TRIP FRISCO TO AVON* $20 $5 KEEP AN EYE OUT FOR MORE INFORMATION ABOUT THIS EXCITING NEW SERVICE ONLINE! HOW MUCH WILL IT COST? HOW DOES PEGASUS FIT IN WITH OTHER CDOT MOUNTAIN TRANSIT SERVICES Pegasus is designed to offer greater flexibility, filling in the gaps between the current Bustang and Snowstang service, which will continue to run Friday through Sunday and on Monday holidays. CDOT currently provides the following transit services around the state: BUSTANG Carries commuters to and from Denver, Colorado Springs, Fort Collins, and Grand Junction via express coach service, connecting the major transportation corridors during peak commuter hours 7 days/week. 16 Bustang Brand Family SNOWSTANG Provides roundtrip service on weekends and Monday holidays from Denver to Loveland Ski Area, Arapahoe Basin, Copper Mountain, Steamboat Resort, and Howelsen Hill in Steamboat Springs. 16 Bustang Brand Family OUTRIDER Works with local bus services in rural areas to connect Telluride-Grand Junction, Gunnison-Denver, Alamosa-Pueblo, Lamar-Colorado Springs, Durango- Grand Junction and Craig-Denver. In early 2022, Sterling-Denver and Trinidad-Pueblo will be added. 16 Bustang Brand Family 1 AVON PLANNING AND ZONING COMMISSION MEETING ABSTRACT FOR TUESDAY, DECEMBER 21, 2021 1. CALL TO ORDER AND ROLL CALL THE VIRTUAL-ONLY MEETING WAS CALLED TO ORDER AT 5:06PM BY CHAIRPERSON BARNES. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS PRESENT WERE TREVOR MACALLISTER, JARED BARNES, DONNA LANG, AND ANTHONY SEKINGER. ALSO PRESENT WERE TOWN MANAGER ERIC HEIL, AND MATT PIELSTICKER, PLANNING DIRECTOR. 2. APPROVAL OF AGENDA COMMISSIONER LANG MOTIONED TO APPROVE THE AGENDA. THE MOTION WAS SECONDED BY COMMISSIONER SEKINGER AND ALL WERE IN FAVOR. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS THERE WERE NONE. 4. BUSINESS ITEMS 4.1. 86 & 95 POST BOULEVARD / MAJOR DEVELOPMENT PLAN - MCGRADY ACRES ENCLAVE CONTINUED PUBLIC HEARING – DEVELOPMENT REVIEW OF A TWENTY-FOUR (24) UNIT TOWNHOME DEVELOPMENT WITH PRIVATE INTERNAL ACCESS DRIVES (PLANNING DIRECTOR MATT PIELSTICKER). PUBLIC COMMENTS: BETTE TODD AND GUY ERICKSON, COMMENTED ON THE APPLICATION. ACTION: COMMISSIONER BARNES MOTIONED TO APPROVE THE MAJOR DEVELOPMENT PLAN WITH THE FOLLOWING FINDINGS AND CONDITIONS: FINDINGS: 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO §7.16.080, DEVELOPMENT PLAN, AND THE DESIGN MEETS THE DEVELOPMENT STANDARDS ESTABLISHED IN THE AVON DEVELOPMENT CODE; 2. THE APPLICATION IS COMPLETE; 3. THE APPLICATION PROVIDES SUFFICIENT INFORMATION TO ALLOW THE PZC TO DETERMINE THAT THE APPLICATION COMPLIES WITH THE RELEVANT REVIEW CRITERIA; 4. THE APPLICATION COMPLIES WITH THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN; 5. THE DEMAND FOR PUBLIC SERVICES OR INFRASTRUCTURE EXCEEDING CURRENT CAPACITY IS MITIGATED BY THE APPLICATION; AND 6. THE DESIGN RELATES THE DEVELOPMENT TO THE CHARACTER OF THE SURROUNDING COMMUNITY. CONDITIONS: 1. ILCS ARE REQUIRED TO CONFIRM BUILDING HEIGHT. 2. APPROVAL IS CONTINGENT UPON TOWN COUNCIL APPROVAL OF EMPLOYEE HOUSING MITIGATION PLAN AND MAJOR SUBDIVISION APPLICATION. THE MOTION WAS SECONDED BY COMMISSIONER SEKINGER. THE MOTION PASSED WITH A 3-1 VOTE, WITH COMMISSIONER LANG DISSENTING. 4.2. 86 & 95 POST BOULEVARD / PRELIMINARY SUBDIVISION (MAJOR) – M CGRADY ACRES ENCLAVE CONTINUED PUBLIC HEARING –PRELIMINARY SUBDIVISION REVIEW AND RECOMMENDATION TO TOWN COUNCIL (PLANNING DIRECTOR MATT PIELSTICKER). 2 PUBLIC COMMENTS: KEDAR GURJAR COMMENTED ON THE APPLICATION. ACTION: COMMISSIONER LANG MOTIONED TO RECOMMEND TOWN COUNCIL APPROVAL, WITH THE FINDINGS AND RECOMMENDED CONDITIONS AS FOLLOWS: FINDINGS: 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO AVON DEVELOPMENT CODE §7.16.070, SUBDIVISIONS, AND THE APPLICATION IS IN CONFORMANCE WITH THE APPLICABLE REVIEW CRITERIA; 2. THE APPLICATION IS COMPLETE; 3. THE APPLICATION PROVIDES SUFFICIENT INFORMATION TO ALLOW THE PZC TO DETERMINE THAT THE APPLICATION COMPLIES WITH THE RELEVANT REVIEW CRITERIA; 4. THE APPLICATION COMPLIES WITH THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN; 5. PUBLIC NOTIFICATION REQUIREMENTS HAVE BEEN MET, AND THE PUBLIC HEARING WITH PZC ON DECEMBER 7, 2021 MEETS REQUIREMENTS OF THE AVON DEVELOPMENT CODE; AND 6. THE DEMAND FOR PUBLIC SERVICES OR INFRASTRUCTURE EXCEEDING CURRENT CAPACITY IS MITIGATED BY THE APPLICATION; CONDITIONS: 1. ABILITY TO SERVE FROM ERWSD AND FINAL UTILITY VERIFICATIONS MUST BE INCLUDED WITH FINAL SUBDIVISION. 2. PUBLIC IMPROVEMENTS AGREEMENT WILL BE PROVIDED AT FINAL SUBDIVISION. 3. EVIDENCE OF HOMEOWNERS ASSOCIATION CREATION AND ONGOING MAINTENANCE RESPONSIBILITIES WILL BE DEMONSTRATED AT FINAL SUBDIVISION. 4. PARK LAND DEDICATION REQUIREMENTS WILL BE APPROVED BY TOWN COUNCIL. 5. EASEMENT FOR REALIGNED SIDEWALK MUST BE INCORPORATED WITH FINAL SUBDIVISION. THE MOTION WAS SECONDED BY COMMISSIONER MACALLISTER AND THE MOTION PASSED UNANIMOUSLY WITH A 4-0 VOTE. 4.3. 420 W. BC BLVD / MINOR DEVELOPMENT PLAN & ALTERNATIVE EQUIVALENT COMPLIANCE - NORTH HARRY A. NOTTINGHAM PARK RESTROOMS– PUBLIC HEARING –MINOR DEVELOPMENT PLAN FOR RESTROOM BUILDING PATH AND LANDSCAPING IMPROVEMENTS (PLANNING DIRECTOR MATT PIELSTICKER AND PEDRO CAMPOS). PUBLIC COMMENTS: NONE. AEC21008 ACTION: COMMISSIONER M ACALLISTER MOTIONED TO APPROVE THE AEC APPLICATION WITH THE FOLLOWING FINDINGS: FINDINGS:. 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO §7.16.120 ALTERNATIVE EQUIVALENT COMPLIANCE; 2. THE AEC ACHIEVES THE INTENT OF THE ROOF DESIGN STANDARD TO THE SAME OR BETTER DEGREE THAN THE SUBJECT STANDARD; 3. THE AEC ACHIEVES THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN TO THE SAME OR BETTER DEGREE THAN THE 4:12 ROOF DESIGN STANDARDS; 4. THE AEC RESULTS IN BENEFITS TO THE COMMUNITY BY LIMITING THE REMOVAL OF VEGETATION, PROVIDING ADA ACCESS TO THE PARK, AND LOWERING THE PROMINENCE OF THIS SERVICE BUILDING; AND 5. BY LIMITING THE HEIGHT OF THE BUILDING AND PROVIDING A DESIGN THAT INCORPORATES LIVING “GREEN” APPEARANCE, THE AEC IMPOSES NO GREATER IMPACTS ON ADJACENT PROPERTIES THAN 3 WOULD OCCUR THROUGH COMPLIANCE WITH THE SPECIFIC REQUIREMENTS OF THE AVON DEVELOPMENT CODE. THE MOTION WAS SECONDED BY COMMISSIONER LANG AND THE MOTION PASSED UNANIMOUSLY WITH 4-0 VOTE. MNR21039 ACTION: COMMISSIONER MACALLISTER MOTIONED TO APPROVE THE MINOR DEVELOPMENT PLAN WITH THE FOLLOWING FINDINGS: FINDINGS: 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO §7.16.080, DEVELOPMENT PLAN, AND THE DESIGN MEETS THE DEVELOPMENT STANDARDS ESTABLISHED IN THE AVON DEVELOPMENT CODE; 2. THE APPLICATION IS COMPLETE; 3. THE APPLICATION PROVIDES SUFFICIENT INFORMATION TO ALLOW THE PZC TO DETERMINE THAT THE APPLICATION COMPLIES WITH THE RELEVANT REVIEW CRITERIA; 4. THE APPLICATION COMPLIES WITH THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN; 5. THE DEMAND FOR PUBLIC SERVICES OR INFRASTRUCTURE EXCEEDING CURRENT CAPACITY IS MITIGATED BY THE APPLICATION; AND 6. THE DESIGN RELATES THE DEVELOPMENT TO THE EMERGING CHARACTER OF HARRY A. NOTTINGHAM PARK AND THE SURROUNDING COMMUNITY. 4.4. 1 LAKE ST. / MAJOR DEVELOPMENT PLAN IN TOWN CORE & ALTERNATIVE EQUIVALENT COMPLIANCE - EAST HARRY A. NOTTINGHAM PARK IMPROVEMENTS–PUBLIC HEARING – MAJOR DEVELOPMENT PLAN FOR RESTROOM BUILDING, PARKING, AND ASSOCIATED LANDSCAPING IMPROVEMENTS (PLANNING DIRECTOR MATT PIELSTICKER AND PEDRO CAMPOS). PUBLIC COMMENTS: NONE AEC21009 ACTION: COMMISSIONER LANG MOTIONED TO RECOMMEND TOWN COUNCIL APPROVAL OF THE ALTERNATIVE EQUIVALENT COMPLIANCE FINDINGS: 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO §7.16.120 ALTERNATIVE EQUIVALENT COMPLIANCE; 2. THE AEC ACHIEVES THE INTENT OF THE ROOF DESIGN STANDARD TO THE SAME OR BETTER DEGREE THAN THE SUBJECT STANDARD; 3. THE AEC ACHIEVES THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN TO THE SAME OR BETTER DEGREE THAN THE 4:12 ROOF DESIGN STANDARDS; 4. THE AEC RESULTS IN BENEFITS TO THE COMMUNITY BY LOWERING THE PROMINENCE OF THIS SERVICE BUILDING; AND 5. BY LIMITING THE HEIGHT OF THE BUILDING AND PROVIDING A DESIGN THAT INCORPORATES LIVING “GREEN” APPEARANCE, THE AEC IMPOSES FEWER IMPACTS ON ADJACENT PROPERTIES THAN WOULD OCCUR THROUGH COMPLIANCE WITH THE 3:12 OR 4:12 REQUIREMENTS OF THE AVON DEVELOPMENT CODE. THE MOTION PASSED WAS SECONDED BY COMMISSIONER SEKINGER AND IT PASSED UNANIMOUSLY WITH 4-0 VOTE. MJR21009 ACTION: COMMISSIONER SEKINGER MOTIONED TO RECOMMEND TOWN COUNCIL APPROVAL OF THE MAJOR DEVELOPMENT PLAN APPLICATION WITH THE FOLLOWING FINDINGS AND CONDITIONS: 4 FINDINGS: 1. THE PROPOSED APPLICATION WAS REVIEWED PURSUANT TO §7.16.120 ALTERNATIVE EQUIVALENT COMPLIANCE; 2. THE AEC ACHIEVES THE INTENT OF THE ROOF DESIGN STANDARD TO THE SAME OR BETTER DEGREE THAN THE SUBJECT STANDARD; 3. THE AEC ACHIEVES THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN TO THE SAME OR BETTER DEGREE THAN THE 4:12 ROOF DESIGN STANDARDS; 4. THE AEC RESULTS IN BENEFITS TO THE COMMUNITY BY LOWERING THE PROMINENCE OF THIS SERVICE BUILDING; AND 5. BY LIMITING THE HEIGHT OF THE BUILDING AND PROVIDING A DESIGN THAT INCORPORATES LIVING “GREEN” APPEARANCE, THE AEC IMPOSES FEWER IMPACTS ON ADJACENT PROPERTIES THAN WOULD OCCUR THROUGH COMPLIANCE WITH THE 3:12 OR 4:12 REQUIREMENTS OF THE AVON DEVELOPMENT CODE. CONDITIONS: 1. IRRIGATION PLAN WITH HYDROZONES WILL BE APPROVED BY STAFF. 2. LIGHTING PLAN WILL BE REVIEWED AND APPROVED BY PZC. THE MOTION PASSED WAS SECONDED BY COMMISSIONER MACALLISTER AND IT PASSED UNANIMOUSLY WITH 4-0 VOTE. 5. CONSENT AGENDA 5.1. APPROVAL OF MINUTES FROM OCTOBER 5, 2021 PZC MEETING 5.2. APPROVAL OF RECORD OF DECISION FOR 2841 DRAW SPUR, UNIT 3 FENCE / MNR21034 & AEC21007 5.3. APPROVAL OF RECORD OF DECISION FOR COMMUNITY HOUSING PLAN AMENDMENTS / CPA21001 5.4. APPROVAL OF MINUTES FROM DECEMBER 7, 2021 PZC MEETING ACTION: COMMISSIONER BARNES MOTIONED TO APPROVE THE CONSENT AGENDA; SECONDED BY COMMISSIONER LANG. THE MOTION PASSED UNANIMOUSLY WITH 4-0 VOTE. 6. STAFF UPDATES • TRACT Y • SWIFT GULCH HOUSING 7. ADJOURN THE MEETING WAS ADJOURNED AT 7:30PM. These meeting notes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office. RESPECTFULLY SUBMITTED: Matt Pielsticker, Planning Director TO: Honorable Mayor Smith Hymes and Council FROM: Ineke de Jong, General Government Manager RE: Appointment to Boards & Commissions DATE: January 6, 2022 SUMMARY: Every 2 years the Town Council revisits the appointments to various committees, boards and authorities. Appointments are made by motion and vote. 2021-2022 appointments (shown in Attachment A) were adopted by Council in January 2021 and will be revisited in January 2023 after the elections. ACTION BEFORE COUNCIL: No Council action is requested. The appointments are included in this Council packet as a reminder. ATTACHMENTS: A. 2021-2022 Board, Committee, Authority and Other Agency Appointments. TOWN OF AVON BOARD, COMMITTEE, AUTHORITY AND OTHER AGENCY APPOINTMENTS Adopted January 12, 2021 Agency Description Council Assignments Upper Eagle Regional Water Authority (UERWA) Town's voting representative on the six-member board; responsible for all elements of delivering potable water to the Town Appointment: Primary appointment must be an elected official. Alternate may be Town Manager (or designee) or citizen Primary Representative: SARAH SMITH HYMES Alternate: AMY PHILLIPS Eagle County Regional Transportation Authority & Eagle County Regional Trails (ECO) A nine-member board of elected officials from the incorporated towns was established to develop operating policy. This board has since been reduced to eight members who represent the towns of Red Cliff, Minturn, Vail, Avon, Eagle, Gypsum, Eagle County Government and Beaver Creek. The half-cent county sales tax is dedicated to funding regional transportation. One tenth of this tax goes toward funding the regional trails system. Town's voting representative on Eagle County's Transit & Trails Advisory Board. Appointment: Elected or staff Primary Representative: AMY PHILLIPS Alternate: SARAH SMITH HYMES Eaglebend, Kayak Crossing & Buffalo Ridge Housing Corporations The management of the Corporation is accomplished through a Board of Directors (the "Board") which oversees administration, operations and maintenance of the Project. The board consists of 5 directors. The property is being managed by Polar Star Properties under an agreement with the Corporation. The present members of the Board are Gerald E. Flynn, Jeffery M. Spanel, Craig Ferraro and Sarah Smith Hymes. Appointment: Elected or Appointed Town Council also must approve other board member appointments when a vacancy occurs. Board Member: TAMRA UNDERWOOD Alternate Board Member: RJ ANDRADE Northwest Colorado Council of Governments (NWCCOG) The Town is a member of the NWCCOG, a voluntary association of county and municipal governments in a 5-county region in northwest Colorado. The NWCCOG Council, made up of representatives from each member jurisdiction, directs the activities of NWCCOG. The NWCCOG staff is responsible for carrying out the Council’s direction. The purpose of the NWCCOG is to be responsive to members’ needs and interests by providing guidance and assistance in problem solving, information sharing and partnership building, advocating members’ interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, effective, and efficient. Appointment: Elected or staff Board Member: TAMRA UNDERWOOD Alternate Board Member: SARAH SMITH HYMES Climate Action Collaborative The Town is a member of the Climate Action Collaborative and is one of about 30 local businesses, organizations, nonprofits and governments trying to address climate change by meeting the goals established in the Climate Action Plan for the Eagle County Community. The Climate Action Collaborative’s goal is to reduce carbon emissions 25% by 2025 and 80% by 2050. Appointment: Elected or staff Primary Representative: SARAH SMITH HYMES Alternate: ERIC HEIL Colorado Communities for Climate Action (CC4CA) CC4CA is a coalition of local governments across the state that advocates for state and federal policies to protect Colorado’s climate for current and future generations. CC4CA is governed by a steering committee of representatives from member communities. Unanimous consent among members is required to set the coalition’s policy priorities. Appointment: Elected or staff Primary Representative: SARAH SMITH HYMES Alternate: CHICO THUON Public Access TV: High Five Access Media Voting representative on the Board of the nonprofit organization that manages noncommercial public, educational and governmental programming; receives Town's PEG fees from COMCAST Appointment: Elected Board Member: AMY PHILLIPS Alternate Board Member: TAMRA UNDERWOOD Colorado Municipal League Policy Committee The CML Policy Committee is a standing committee that develops the League's legislative program. The membership is composed of representatives from each member municipality, CML Appointment: Elected or Town Manager Primary Representative: PAUL WISOR sections, and district presidents. Voting representative on policy matters before the State Legislature Colorado Association of Ski Towns (CAST) CAST members use the power of the coalition to seek support for legislation that will benefit and sustain the mountain communities. We support actions that keep our communities livable, protect our pristine environment, and promote community-based land use, mass transit, affordable housing, and sustainable tourism. Our goal is to foster growth that will ensure an exceptional quality of life for citizens and a positive experience for visitors. Voting representative on ski town consortium Appointment: Elected, if desired Town Manager regularly attends; non- voting if an Elected Official is appointed Primary Elected Representative: SARAH SMITH HYMES Alternate: CHICO THUON I-70 Coalition Voting representative from towns & counties along the I-70 corridor working to reduce I-70 vehicular congestion and improve safety. Also continues to evaluate proposed magnetic train(Guideway System) Appointment: Elected or Town Manager Appointment: EVA WILSON Alternate: ERIC HEIL VVP: 1. EGE Air Alliance The EGE Air Alliance is a 501-c6 non-profit public-private partnership that provides the funding to make the Eagle County Regional Airport (EGE) a vital part of the Eagle County economy with a vibrant flight service program. Formed in 2002, the EGE Air Alliance partnership includes government entities and private business stakeholders in local towns within Eagle County. Serves as representative to discuss regional airport topics of concern. Appointment: Elected or Town Manager Board Member: AMY PHILLIPS Alternate: ERIC HEIL VVP: 2. Economic Development Leadership Council serves under the umbrella of the Vail Valley Partnership Vail Valley Economic Development Advisory Council Contact Names: Chris Romer Economic Development Leadership Council: Serves as representative on the advisory board to the VVP governing board; assists with regional & local collaboration, research, and follow through on economic development initiatives. Vail Valley Economic Development Advisory Council: The Advisory Council is a resource and sounding board for the Partnership. The Advisory Council will provide advisement on issues at hand to ensure that local economic development activities undertaken by VVED are relevant to the needs of the business community and remain aligned to the core mission. Primary Representative: Elected or Appointed Primary Council Member: SCOTT PRINCE Alternate: RJ ANDRADE Eagle County Home Buyer Assistance Committee ("HBAC") Tori Franks: Eagle County (328-8775) Eagle County Housing & Development Department The Eagle County Homebuyers Assistance Committee (HBAC) is a volunteer committee, who represents public and private entities throughout the valley. We are an advisory committee, to the Board of County Commissioners who, working closely with the Eagle County Housing Department, recommends policies regarding the Eagle County Home Buyers Assistance Programs and First Time Home Buyers Education Classes. Appointment: Elected Committee Member: CHICO THUON Traer Creek Liaisons Join the Town Manager to stay informed and updated on development topics Appointment: Elected or Appointed Primary Council Member: SARAH SMITH HYMES Alternate: LINDSAY HARDY Culture, Arts & Special Events (CASE) Committee The Culture, Arts & Special Events (“CASE”) Committee was adopted by Resolution 19-12 in May 2019, to formalize and establish a permanent citizen committee after two years of an initial Ad Hoc Special Events Committee. The CASE Committee is composed of seven voting members and two Ex-Officio Non-Voting Council members appointed by Town Council. Two ex-officio non-voting members: AMY PHILLIPS LINDSAY HARDY Finance Committee The Finance Committee is a temporary, non-permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Council resolution or unless the expiration date is extended by Council by resolution. The committee is composed of five voting members and two Ex-Officio Non-Voting Council members appointed by Town Council. Two ex-officio non-voting members: SCOTT PRINCE SARAH SMITH HYMES Health & Recreation Committee The Health & Rec Committee is a temporary, non-permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Council resolution or unless the expiration date is extended by Council by resolution. The committee is composed of four voting members and two rotating Ex-Officio Non-Voting Council members appointed by Town Council. Two ex-officio non-voting members (alternate): SCOTT PRINCE / SARAH SMITH HYMES LINDSAY HARDY Project Vista This project is headed by Eagle County as the lead sponsor and convener. A community dialogue about where we are, where we want to go and how to get there. One member of Council is appointed as a team member on the Stewardship Team. Stewardship Team member: AMY PHILLIPS