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TC Minutes 10-12-2021AVON REGULAR MEETING MINUTES Avon TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 Part One Theme eting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom. us. Mayor Smith Hymes called the Council regular meeting to order at 5:00 p.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott Prince, Lindsay Hardy, Tamra Underwood, and RJ Andrade. Councilor Chico Thuon joined via Zoom. Also present were Public Works Director Gary Padilla, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, General Government Manager Ineke de Jong, and Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:25 Part One Mayor Smith Hymes mentioned tonight's agenda is a revised agenda of the one posted yesterday. Councilor Underwood asked, moving forward, to make it clear in print when the agenda and the website packet had been updated. There were no changes made to the agenda. Councilor Prince moved to approve the agenda as presented. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 7 to 0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:00 Part One Councilor Hardy said, that even though it is a work session and there is no voting, she wanted to disclose a conflict of interest with agenda item 5.6 and her employment at Zehren & Associates, who is the architect and designer on this project, and she recused herself from this item. Councilor Underwood moved to recuse Councilor Hardy from agenda item 5.6 Harry A. Nottingham Park Restrooms Design Update work session. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Hardy abstained from the vote. 4. PUBLIC COMMENT Video Start Time: 00:04:58 Part One Mayor Smith Hymes explained to the public that comments in person will be taken first, then those via Zoom. Comments made in -person: Kelly Alter and Lelia Conlin introduced themselves and expressed they are running for open seats on the Eagle County school board. Kelly Alter said it is an important election as there are 11 candidates that are running for 5 open seats, out of 7 seats total. She said to visit the website eaglecountyschoolboard.com to check information on the elections. Kathleen Walsh, Avon resident, commented. She encouraged people to vote and to please vote NO on the recall and expressed this recall is hurting Avon both economically and socially. She asked to speak about lighting at the Piedmont apartments again and said maybe it is the angle of the external lighting and then the internal lights on the third floor are really lit up and intrusive and invasive. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 12, 2021 AAA V %a.*# II SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO There were no virtual public comments. 5. BUSINESS ITEMS 5.1. JOINT MEETING OF CULTURAL ARTS AND SPECIAL EVENTS WITH COUNCIL (CASE MANAGER DANITA DEMPSEY) Video Start Time: 00:11:19 Part One CASE Manager Danita Dempsey and Town Manager Eric Heil presented and answered questions from Council. CASE members present were Chair member Lisa Mattis, and committee members Chris Cofelice and Kathy Ryan. Present virtually were committee members Justin Chesney and Ruth Stanley. Committee member Pedro Campos joined in person at 5:20 p.m. Council and CASE members talked about the 2021 season. CASE Manager Danita Dempsey said the 2021 event season was a huge success. Lisa Mattis said one of the decisions to make tonight is to decide if the 2021 season should be replicated in 2022. Councilor Underwood said her favorite event was the art walk and asked to separate a blanket zone and a chair zone at the next park event. Councilor Prince asked to keep the stage doors open during events and at the next Salute event he requested to close the south side area of the stage near the dock when it is time to set up for the event and not all day. Councilor Hardy said her favorite event was Pride in the Park and said she would love to see fireworks in January, and it does not have to be a long display. She asked the committee to find the right piece of art for the roundabout. Mayor Smith Hymes mentioned some friends of hers told her that the Sunset Live events are the best addition to the Valley ever made, and she suggested to watch the quality and variety of alcohol offered in the events. Mayor Pro Tern Phillips said she supports the idea of adding a new public works staffinember for the events. Town Manager Eric Heil said CASE is not recommending doing the fireworks this year and asked Council for direction whether this should be done this January or not. Councilor Underwood said she loves the fireworks, but she will go with CASE recommendation and mentioned to think in a more sustainable way. CASE Manager Danita Dempsey supported this idea and explained costs. Councilor Thuon suggested to do a drone show and requested CASE to look into this financially. Councilor Andrade said Avon could be the first ones with a drone show, so he supported this idea. After Council input, majority supported to not have fireworks in January 2022 and agreed Council should rethink fireworks in July 2022 and years beyond. After Council discussion, majority supported for music on Labor Day Monday, but no need to replicate a big act and agreed to have a more local flavor with local bands. Councilor Underwood suggested to have more events not only music, but poetry, writing, storytelling, etc. There will be a follow up joint meeting in February to discuss the 10-year vision. Mayor Smith Hymes called for public comments and Kris Miller commented virtually. He thanked Council and the committee for rethinking the fireworks as it is affecting veterans and wildlife and said a laser show could be a great alternative. AVON REGULAR MEETING MINUTES ��� TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Kathleen Walsh commented in -person. She expressed the Town should be thinking of new ideas and offer local things outside of just music events. She said the cinema events on Fridays were great, but it was a lot of money, and the Town should be able to come up with a better solution than having a company from the front range drive up for this every Friday, like owning the equipment. She suggested a Cinco de Mayo event. 5.2. APPROVAL OF CDOT GRANT FUNDING CONTRACT (TOWN MANAGER ERIC HEIL) Video Start Time: 01:24:12 Part One Town Manager Eric Heil presented the approval of this funding contract and laid out the next steps that will follow, including an IGA with Eagle County. Councilor Underwood expressed she would like the County to make a bigger contribution financially since Avon is taking the lead on this on the planning and management side. Councilor Prince moved to approve the grant funding Contract — US6 Mobility Improvement Project and authorize Mayor Smith Hymes to execute the Contract on behalf of the Town. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 5.3. WORK SESSION: HARRY A. NOTTINGHAM PARK IMPROVEMENTS FOLLOW UP (INTERIM RECREATION DIRECTOR MICHAEL LABAGH) Video Start Time: 01:32:00 Part One Interim Recreation Director Michael Labagh presented the park improvements and summer operations. He explained this is a follow up to last month's work session. He said that based on comments received from all Councilors, he compiled and presented a list of supported projects and a list of projects for future discussion. Councilor Hardy suggested to add rocks in the shoreline area, to make steps and be a potential area to watch the fireworks display on the soft recreation path, to create more picnic areas around the lake, to move the fit court, and she said the south lake landscaping is awful and suggested a landscaping with trees that do not grow too tall. She said Council should considered the pedestrian connection to Liftview as it is heavily used and unsafe. She closed her comments stating her support to the tennis, pickle -ball and basketball courts, a mural at the Avon Elementary School and to the un- leashed well behaved dog areas. Interim Recreation Director Michael Labagh said he will summarize and present this as a written report. Mayor Smith Hymes called for public comments and no public comments were made. 5.4. PUBLIC HEARING: FIRST READING OF ORDINANCE No. 21-13 ADOPTING 2021 AVON COMMUNITY HOUSING PLAN (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:56:05 Part One Planning Director Matt Pielsticker presented the proposed amendments to the Avon Community Housing Plan. He mentioned more changes can be incorporated before the second reading on the October 261h meeting. AVON REGULAR MEETING MINUTES Avon TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Underwood asked for some clarification around the 50/50 part-time and full-time occupancy goal and said the right ratio should be figured out. She suggested other various edits and asked to add information on affordable housing Avon already has and to recognize Avon's successes on the rental side. Council suggested many other edits, mostly about fixing the language on different sections. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to approve on first reading Ordinance 21-13 Adopting the 2021 Avon Community Housing Plan and setting a public hearing date for a second reading, with incorporation of tonight's discussed changes. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 5.5. FIRST READING ORDINANCE 21-12 AMENDING MUNICIPAL CODE TO CONSOLIDATE DEPARTMENTS (TOWN MANAGER ERIC HEIL) Video Start Time: 02:43:23 Part One Town Manager Eric Heil explained that this has been a work in progress since he was hired as the Avon Town Manager 2.5 years ago. Mayor Pro Tern Phillips asked him when Phase II is planned to be implemented and he said sooner rather than later so he can assess next year what the Town can afford in 2023 and what the workload is. Councilor Underwood asked him to rework the organization chart for Phase II to clarify the lines under the assistant Town Manager which are not linear as shown in the packet. Councilor Hardy, Mayor Smith Hymes, and Councilor Thuon expressed their support. Mayor Smith Hymes called for public comments and no public comments were made Councilor Prince moved to approve on first reading of Ordinance No. 21-12 Amending Avon Municipal Code Section 2.02.010 — Departments Enumerated. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 5.6. WORK SESSION: HARRY A. NOTTINGHAM PARK RESTROOMS DESIGN UPDATE (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 00:00:10 Part Two Councilor Hardy recused for this agenda item and stepped out of the room at 7:57 p.m. Planning Director Matt Pielsticker introduced this item and was joined by Pedro Campos with Zehren & Associates, who took Council through the renderings of the East Park improvements and answered questions from Council. Councilor Thuon asked if there is any family restroom. Pedro Campos said there is one north of the women's restroom entrance. Councilor Thuon would also like to incorporate the heat exchange. Councilor Andrade asked how much lighting will be in the picnic area and mentioned the boulders for sitting should be facing the stage. Councilor Prince suggested to add additional overhang or add a structure to provide shade/cover when it rains, when people look for shelter. AVON REGULAR MEETING MINUTES Avon TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Mayor Pro Tern Phillips wanted the record to reflect that not adding a small concession area with an ice machine is a mistake and requested to remove the oval in the parking lot that is showed in the design as it takes one more parking spot. Mayor Smith Hymes supported her comment on the concession area. Town Manager Eric Heil said that, if that is Council direction to add a concessions area in the design, a second option will be presented. Councilor Thuon and Councilor Underwood also supported this idea, but Councilor Prince and Councilor Andrade opposed. Pedro Campos then presented the North Restroom project. Councilor Andrade asked if the changing area could maybe be added to this restroom, as it more serves the beach than the east park restrooms. Councilor Prince said the window is very small and questioned the natural light, he asked if more windows can be added to allow more daylight. He also asked if another shortcut from the bathroom entrance could be added to prevent social paths through the grass. Councilor Hardy returned to the room at 9:29 p.m. but stepped away again. 6. MINUTES 6.1. APPROVAL OF SEPTEMBER 24, 2021 BUDGET RETREAT MEETING MINUTES (GENERAL GOVERNMENT MANAGER INEKE DE JONG) Video Start Time: 01:33:30 Part Two Councilor Underwood moved to approve the minutes from the September 24tn budget retreat meeting as presented. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Hardy was not present. 6.2. APPROVAL OF SEPTEMBER 28, 2021 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES) Video Start Time: 01:34:09 Part Two Councilor Underwood moved to approve the minutes from the September 28tn regular meeting as presented. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Hardy was not present. Councilor Hardy returned to the room after the approval of the minutes. 7. WRITTEN REPORTS 7.1. Draft September 23'd Culture, Arts & Special Events Committee Meeting Minutes (General Government Intern Emily Myler) 7.2. Upper Eagle Regional Water Authority Sept 23, 2021 Meeting Summary (Mayor Smith Hymes) 7.3. Mi Casa Avon Update (General Government Manager Ineke de Jong) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:34:45 Part Two Councilor Hardy asked Town Manager Eric Heil to give an update on architectural firms for the Swift Gulch Project. He said after several interviews one firm is selected and a contract will be brought to tn Council on October 26 AVON REGULAR MEETING MINUTES Avo n TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Hardy raised the idea of a temporary dog park at the lot across from the Piedmont apartments. She said she wanted to talk about housing again as rents exceed mortgages and there was a recent listing in Eagle County Classifieds social media group for a 1BR apartment in Vail at $3,900/month, just to mention. She expressed it is unrealistic to afford this rent, even with a professional career and a 5-year degree. She said Beaver Creek should be the ski resort and Avon be the community. She said Council needs to really dive into short-term rentals regulations and that housing goes hand in hand with climate action and mental health. Mayor Smith Hymes then read the rental rates at Buffalo Ridge and the importance of those non-profit organizations in our community. Councilor Hardy clarified there is an approximated one-year waiting list. Mayor Pro Tem Phillips wanted to bring up ADU's (Accessory Dwelling Units) in Wildridge and that Council should perhaps re -open that discussion. Mayor Smith Hymes talked about the time limit for public comments and that all 3-minute comments typically get extended to 4-minutes. She is suggesting to only allow 3 minutes from now on and not to allow the additional minute. She took a poll from Council and the majority of Council wanted to keep the benefit of 1 additional minute in place. Council agreed to be more disciplined in providing the additional minute, add a timer to give a warning at 2:30 minutes mark, and deny the extra minute if they think it is not necessary. Councilor Thuon got disconnected at 9:49 p.m. Councilor Underwood reminded the public that election day is November 2"d and to please be sure to vote. She mentioned that the 24-hr Ballot box next to Avon Liquors is open. General Government Manager Ineke de Jong reminded everyone that voter services will be available at Avon Town Hall starting on Monday October 25th. Mayor Smith Hymes said that do not mail your ballot after October 25tn Councilor Prince mentioned the Ballot tracking service. 9. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 10:07 p.m. AVON REGULAR MEETING MINUTES Avon TUESDAY OCTOBER 12, 2021 SETUP AS A HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: b,aw� ),(W Brenda Torres, Town Clerk APPROVED: Sarah Smith Hymes Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade