TC Packet 09-24-2021 BUDGET RETREAT_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL BUDGET RETREAT AGENDA
FRIDAY, September 24, 2021
MEETING BEGINS AT 8:00 AM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Avon Town Hall, 100 Mikaela Way, Avon, Colorado 81620
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 8:00 AM
1. CALL TO ORDER AND ROLL CALL 8:00 AM
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA
Public comments are limited to three (3) minutes. The speaker may request an additional one (1)
minute, which may be approved by a majority of Council.
5. BUSINESS ITEMS
5.1. 2022 Proposed Budget Presentations (Avon Town Staff) (305 MINUTES) 8:05 AM
5.2. Council Discussion and Direction (90 MINUTES) 1:10 PM
6. EXECUTIVE SESSION
6.1. Executive Session for the Purpose of Receiving Legal Advice Regarding Strategies to Combat
the Spread of COVID-19 Among Town Staff and the Community as a Whole Pursuant to Section
24-6-402(b), C.R.S. (Town Attorney Paul Wisor) (30 Minutes) 2:40 PM
7. ADJOURN 3:10 PM
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05.
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager
RE: Budget Retreat
DATE: September 20, 2021
BUDGET RETREAT OVERVIEW: A power point presentation is presented to Council for the Budget
Retreat on September 24, 2021 for review prior to the Retreat.
The primary purpose of the Budget Retreat is the following:
1. Provide Department overviews so that Council is more familiar with all Town operations and funds;
2. Allow Council the opportunity to ask questions of Department Directors; and,
3. Provide initial direction on goals and expectations as Staff prepares a draft Budget for October 15,
2021.
The Department presentations will be short, only 3-5 minutes, with the expectation that Council will have
reviewed the slides prior to the Budget Retreat. Some Departments have very little changes for 2022 and
we expect little discussion for those Departments.
The most significant changes are in Public Works and General Government. The proposed changes in
Public Works are to increase resources for maintenance of landscaping, streetscaping, parks and trails for
a higher level of maintenance. The overall goal I suggest is that none of our public infrastructure should
look like it is in disrepair or neglected.
The proposed changes in General Government include increased personnel to support special events and
to add a grants administrator position. The goal for 2022 is to maintain the existing level of special events
activity while implementing a sustainable staffing structure to support those events. A grants administrator
position is expected to increase the Town’s ability to pursue grants as well as unburden other Departments
from the time commitment to research, apply and administer grants (with the partial exception of Mobility
that applies for re-occurring FTA and CDOT grants for operations and vehicle purchases).
Another significant change is updating and catch-up with our Equipment Replacement Fund, particularly
with vehicle purchases. Council expressed a sentiment to move towards cash purchases of vehicles and
setting aside cash for future purchases and minimizing or eliminating the use of lease purchase
agreements. The Town has surpluses and resources available to catch-up with vehicle purchases on a
cash basis. Additionally, Staff has sought to eliminate “hold-over” vehicles wherever possible and formalize
“hold-over” vehicles that are actually considered to be required vehicles for different departments. The
updating of fleet purchases includes requirements to consider vehicles which reduce green house gas
emissions. Hybrid vehicles and electric vehicles are planned for purchase in 2021 and 2022.
REQUESTED DIRECTION: Council direction is requested on priorities and expectations so that Staff can
finish the Draft 2022 Budget by October 15, 2021.
Thank you, Eric
ATTACHMENT A: Budget Retreat Power Point Presentation
Avon Town Council Budget Retreat
September 24, 2021
General Government Department
Ineke de Jong,
General Government Manager
Avon Town Council Budget Retreat
September 24, 2021
Picture of Department
(Happy Faces)
7 Employees
Town Manager
General Government Manager
CASE Manager
Communications & Marketing
Manager
Town Clerk
Deputy Town Clerk / Court Clerk
General Government Intern
Legal
Town Attorney
Town Prosecutor/Special
Counsel
3rd Party Attorneys
Municipal Judge
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
•Town Manager Administration per the Charter
•Coordination with Legal Services
•Administrative Support for Town Council
•Administrative Support for Three Citizen Committees
•Culture, Arts and Special Events
•Communications and Marketing
•Town Clerk
•Municipal Court
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
PERSONNEL
•Bring back: 1 YR Special Events Coordinator (in lieu of 2 FT Seasonal employees) ±$65K + benefits
•Proposed new position: Grant Administrator ±$70K + benefits
•Proposed new position: Operator I Special Events Support (50% FTE shared with Public Works) ±$26K + Benefits
•Clerk’s Office Support: Admin Services Officer (30% FTE shared with PD) ±$17K + Benefits
OPERATIONS
•Proposed cell-phone reimbursement for all of Council ($3,500)
•Proposed E-Bike Incentive Program ($25,000)
•Biggest increases are in dues, licenses & memberships and Professional Development ($30,000)
•Proposed elimination of DestiMetrics ($24,000 savings)
•Rec Center Marketing moved from Rec Center budget to Marketing budget
•Changes to the Special Events budget will be discussed at the joint CASE-Council Meeting
Avon Town Council Budget Retreat
September 24, 2021
General Administration
Activities Planned for 2022:
•Hiring & Onboarding a Grant Administrator
•Business Outreach Meeting in the spring
•Establish Mi Casa Compliance Verification Process
•Establish E-Bike Incentive Program Process
•Research and present an Idling Ordinance
•Promote Recycling for Multi-Family and Accommodations Buildings and
Study a Recycling Ordinance
•Research Net Zero Communities
Eric Heil
Town Manager
Ineke de Jong
General
Government
Manager
Emily Myler
General
Government
Intern
Avon Town Council Budget Retreat
September 24, 2021
Grants Administrator
Goal to Identify Every Potential
Grant and Assess Benefit of
Applying for Each Grant
There are 30+ grants we could
apply for. The average grant might
take 80hrs to write & administer. If
we applied for 14 a year, then
14*80=1120 hours. That is 60% of
an FTE (after holidays &
vacations). The other time will be
spent on admin work.
This frees up other departments
from grant activities.
Avon Town Council Budget Retreat
September 24, 2021
Communication and Marketing
Activities Planned for 2022:
•Winter Marketing Campaign (±$10,000)
•GovDelivery Launch ($10,000)
•Market the E-Bike Incentive Program
•Proposed elimination of DestiMetrics (savings of $24,000)
•Rec Center Marketing ($25,000) moved from Rec Center budget to
Marketing budget.
•Neighborhood Survey or Business Survey ($5,000)
Elizabeth Wood
Marketing and
Communications Manager
ewood@avon.org
Avon Town Council Budget Retreat
September 24, 2021
CASE
Activities Planned for 2022:
•Hiring & Onboarding a FT Special Events Coordinator
•Hiring & Onboarding an Operator I+ with PW
•Fine tuning the Culture, Arts & Special Events program*
* 2022 PROGRAMMING TO BE DISCUSSED WITH THE CASE COMMITTEE AT THE
OCTOBER 12th JOINT CASE/COUNCIL MEETING Danita Dempsey
Culture, Arts & Special Events
Manager
ddempsey@avon.org
Avon Town Council Budget Retreat
September 24, 2021
Town Clerk and Municipal Court Clerk
Activities Planned for 2022:
•Train the Deputy Town Clerk in the Clerk’s role & responsibilities. Support the
Deputy Town Clerk to attend the 2022 Colorado Municipal Clerks Institute
and other professional development trainings
•File all contracts going back to 2019 in Laserfiche
•Create an intern contract-log for a more accessible and faster location of archived
contracts
•Administer the 2022 municipal elections
Carly Fackler
Deputy Town Clerk /
Court Clerk
Brenda Torres
Town Clerk
Avon Town Council Budget Retreat
September 24, 2021
Legal Services
Legal Increases Planned for 2022:
•2021 General Fund: ($205,000: $180,000 for Town Attorney, plus
$25,000 for other work) increase to $220,000 in 2022
•($30,000 for Rail Road –one time project expense, $8,435 spent to date)
•($20,000 for Sales Tax code amendments –one time project expense)
•Municipal Court: ($23,000) increase to $30,000 in 2022
•Water Court: ($10,000) increase to $15,000 in 2022
Paul Wisor
Town Attorney
Elizabeth
Pierce-Durance
Town Prosecutor/
Special Counsel
Judge Allen
Municipal Judge
Legal Expenses To Date (generally on track with budget):
General Fund: $159,670 (through Aug./Sept.)
Municipal Court: $14,545 (through Sept.)
Water Fund: $10,773 (through Sept., extra work with Due Diligence filing)
Avon Town Council Budget Retreat
September 24, 2021
DRAFT Department Goals for 2022
•Continue Long Range Avon Vision Process
•Create and Administer a neighborhood survey or business survey
•Create and roll out an E-Bike Incentive Program
•Implement Department Re-Organization as Approved by the Town Council
•Review Marketing Strategies and Goals
•Establish a comprehensive greenhouse gas investment matrix which
indicates the dollar amount and estimated greenhouse gas reduction from
all climate action investments in 2019, 2020, 2021 and 2022
•Research and present an Idling Ordinance
•Promote Recycling for Multi-Family and Accommodations Buildings and
Study a Recycling Ordinance
•Research Net Zero Communities
Avon Town Council Budget Retreat
September 24, 2021
General Government Policy Questions:
•Should Avon continue using DestiMetrics for hotel forecasting &
occupancy information? (Annual cost is $24,000. Staff
recommends we discontinue)
* CULTURE, ARTS & SPECIAL EVENTS POLICY QUESTIONS WILL BE
DISCUSSED WITH THE CASE COMMITTEE AT THE OCTOBER 12th JOINT
CASE/COUNCIL MEETING
Avon Town Council Budget Retreat
September 24, 2021
Finance Department
Scott Wright
Finance Director & Asst Town Manager
Avon Town Council Budget Retreat
September 24, 2021
9 Employees
Finance
Finance Director / Asst. Town Manager
Finance Manager
Payroll Administrator
Senior Accountant -Tax
Accountant -AP
Accountant
Accountant (part time)
IT
IT Manager
Help Desk Technician
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
Finance
•Budgeting and Long-Range Planning
•Benefits Administration
•Treasury Management
•Accounting and Financial Reporting
•Financial Administration
•Debt Administration
I.T.
•Systems
•Networking
•Data Storage
•User Support
•Telephony
•System and Data Security
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Finance -6 desktops and 1 laptop due for replacement. No other major changes or additions for Finance
•IT –Refresh of production data storage. 7 Switches refreshed. Replacement of Skype for Business with Teams.
Office 365 backup project.
Avon Town Council Budget Retreat
September 24, 2021
Budgeting and Long-Range Planning
•Coordinating the Budget Process
•Capital Improvement Long Range Plans
•Revenue Forecasting and Economic Projections
•Statistical Information Gathering
•Publishing the Annual Budget
Scott Wright
Finance Director/Assistant
Town Manager
Benefits Administration
•Group Health and Life Plan Administration
•Retirement Plan Administration
Avon Town Council Budget Retreat
September 24, 2021
Treasury Management
•Cash Management and Forecasting
•Cash Controls and Reporting
•Collection and Disbursement Procedures
•Banking Relations
•Investments and Investment Polices
•Portfolio Management
Amy Greer
Finance
Manager
Joel McCracken
Senior
Accountant -Tax
Accounting and Financial Reporting
•Monthly Financial Reporting
•Annual Audit Report
•Single Audit
•Compliance with Accounting Standards (AICPA, GASB, FASB)
Avon Town Council Budget Retreat
September 24, 2021
Financial Administration
•Accounts Payable and Purchasing
•Payroll Administration
•Revenue Collection and Compliance (Sales Tax,
Accommodations Tax, Cigarette and Tobacco Tax,
Amenity Fees, Franchise Fees, RETT
•Internal Controls
Kristin Martinez
Accountant
Michelle Lake
Accountant -AP
Joye Gelo
Payroll Administrator
Fara Denhart
Accountant PT
Debt Administration
•Capital Planning and Analysis
•Debt Issuance and Accounting for Issue Proceeds
•Continuing Disclosure and Bond Covenant
Compliance
•Credit Ratings and Credit Enhancements
•Arbitrage Rebate
Avon Town Council Budget Retreat
September 24, 2021
I.T. -Systems
•Security
•VMWare
•Server
•File and print
•Exchange/Email
•Database
•Applications
•Cloud services
•Data Storage
Robert McKenner
IT Manager
IT –Networking
•Security
•Switching
•Fiber
Avon Town Council Budget Retreat
September 24, 2021
I.T. –User Support
•Security
•Application
•Cloud
•Printer
•Operation System
•Phone
•Remote
•AV
Walt Halstead
Help Desk Technicican
I.T. –Telephony
•Internet –Production, Backup, Guest
•Telephone
•Mobile
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
•Oversee EPS Financial Analysis updates
•Continue to review and revise accounting procedures and internal
controls to best utilize the functionality and efficiencies of the Tyler
Incode ERP system.
•Continue to collaborate with other Departments to establish best
practice use of Incode.
•Implementation of Town-wide Executime timekeeping software
•Implementation of Short-term Rental Tax (if approved)
•Refresh of production Storage Area Network appliances
•Microsoft Teams replacing Skype for Business
•Refresh seven network switches
•Implement Broadband improvements as directed by Council
Avon Town Council Budget Retreat
September 24, 2021
Finance Policy Questions:
•Continue to explore use tax as a future revenue source to the Town of Avon. Work to educate Council on the
current challenges of collecting sales tax on construction materials and how a use tax could alleviate those
issues and increase revenue to the Town. Evaluate the benefit of use tax in the Village (at Avon) with regard to
generating revenue from new development to reduce Town of Avon’s tax credit obligations.
Avon Town Council Budget Retreat
September 24, 2021
Human Resources and Risk
Management
Lance J. Richards,
Director of Human Resources & Risk Management
Avon Town Council Budget Retreat
September 24, 2021
3.7 Employees
Human Resources Director
Human Resources Manager
Human Resources Coordinator
Human Resources Assistant
(75/25 shared with Fleet)
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
•Human Resources Management
•Employee Relations
•Recruitment
•Compensation Administration
•Federal and State Compliance
•Benefits Administration
•Risk Management
•Safety Management
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•No new headcount requested
•Added $10,000 as contingency for Covid-related expenses
•Added $24,000 for Human Resource Information System user fees for 2022 (i.e. specialized software for Human
Resources)
•Increased recruitment advertising budget by $10,000
Avon Town Council Budget Retreat
September 24, 2021
Director, Human Resources and Risk Management
•Responsibility for all HR and Risk activities for the Town
•Primary staff responsible for interpreting and implementing Covid related
employee policies and issues
•Point person for significant employee relations issues
•Handles all employee housing issues
•Manages Avon Habla
•Leads senior level recruitment
Lance J. Richards
SPHR, IPMA-SCM, SHRM-SCP, GPHR, SPHRi
Director, Human Resources
and Risk Management
Avon Town Council Budget Retreat
September 24, 2021
Manager, Human Resources and Risk Management
•Manages HR Coordinator and HR Assistant
•Focal Point for all compliance issues (ACA, IRS, COBRA, etc.)
•First line for all Health Care administration
•Leads compensation data gathering and analysis
•Focal point for Workers Compensation Insurance and Town Property &
Casualty Insurance
•Participates on Town Leadership Team
Karyne Spadi
Manager, Human Resources
and Risk Management
Avon Town Council Budget Retreat
September 24, 2021
Human Resources and Risk Management
•Document management and retention
•Onboarding and Offboarding
•Manages all paperwork for hires, changes and terms
•Front line resources for employee information queries
•Manage recruitment advertising, candidate relations, coordinate and
participate in interviews
•Coordinates employee events (Health Fair, Employee Recognition,
Appreciation Lunches…)
•Note: Kate Franklin is a shared resource, working 75% in HR and 25% in Fleet Paige Fike
Coordinator, Human Resources and
Risk Management
Kate Franklin
Human Resources and Risk
Management Assistant
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
•Successfully complete transition to a Human Resources
Information System (HRIS)
•Assist with recruiting new Public Works Director
•Conduct biennial comparator salary survey, and implement
corresponding pay increases on schedule
•Implement Public Service training to adopt uniform
standards, expectations and skills for all Town employee
interactions with the public
•Implement high quality leadership training for all directors,
superintendents and supervisors
Avon Town Council Budget Retreat
September 24, 2021
Community Development
Department
Matt Pielsticker, Planning Director
Avon Town Council Budget Retreat
September 24, 2021
4 Employees
Planning Director
Permit & Planning Technician
Town Planner
Building Official
Primary Department Functions
Planning and Zoning Commission Administration
Long Range Planning
Development and Design Review
Building Plan Review
Permit Administration
Building Inspections
Code Enforcement
Housing Planning and Administration
Contractor Licensing
Avon Town Council Budget Retreat
September 24, 2021
Year over Year
2021 Adopted Budget = $530,931
2022 Proposed Budget = $627,519*
Dollar Change =+$96,588*
Percentage Change =+18%*
*Does not include 2022 Salary Increase Amounts (pending)
Budget Notes for 2022:
•Contract Work for Planning 351 Benchmark
(Old Fire Station)/Recreation Center
Improvements/Main Street Mall Extension
($100,000)
•Increased 3rd Party Building Inspections
($2,500 increase over 2021)
•Additional Laptop for Planner/PZC Meetings
($2,500)
Avon Town Council Budget Retreat
September 24, 2021
Department Oversight
•Development Review Processing
•Building Permit Process
•Long Range Planning and Updates to Plans
•Coordination with Village at Avon DRB
•Housing: Incentives, New Projects, Verifications, Resales
•Public Engagement
•Regional Partnerships and Collaboration
•Conservation Easement Oversight
•Coordination with Other Department Staff
•3rd Party Contract Administration
Matt Pielsticker
Planning Director
Avon Town Council Budget Retreat
September 24, 2021
Permit Administration
•Contractor Licensing
•On-line Permit Portal Administration
•Reporting for Eagle County Assessor’s Department
•Plan Review and Permitting support for
Contractors and Residents
Kendall Moore
Permit &
Planning
Technician
Derek Place
Building Official
Plan Examiner
Field Inspector
Misc
•Code Enforcement –ICC –MC
•CAC –Implementing the goals and Leading the
Valley
•Records Retention
•Public Information Requests
•Addressing Citizen Complaints & Builders Concerns
Avon Town Council Budget Retreat
September 24, 2021
David McWilliams
Town Planner
Planning & Zoning
•Staff Reports / Meeting Packet Preparation
•Public Notifications
•Meeting Organization and Meeting Minutes
•Research and Code Amendment Drafting
Development Review
•Application Processing
•Referrals and Coordination with Outside Agencies and Districts
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
•Refine SmartGov Online Permit Software
•Adopt 2021 International Building Codes
•Standardize Referral Process for Village (at Avon) Development Review
•Advance Community Housing Projects (Swift Gulch, other opportunities)
•Oversee 351 Benchmark/Recreation Center/Pedestrian Mall planning project
•Implement New Records Retention Process for paperless files
Avon Town Council Budget Retreat
September 24, 2021
Engineering Department
Justin Hildreth
Town Engineer9 Employees
Town Engineer
Project Engineer -2
Facilities Superintendent
Town Electrician
Facilities Lead
Building Tech –2
Building Attendant
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
Capital Projects Fund
Water Fund
Development Review
Electrical Infrastructure
•Streetlights
•Support Special Events
Building Maintenance
HVAC, Plumbing, Projects,
Employee Housing
2022 –Cleaning Services,
Building Attendant (moved from
Recreation Department)
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Transfer Cleaning Services from Recreation Dept. ($166,104) + 1 Staff
•2 Trucks ($26,000) and 1 SUV ($40,000)
•2 Electric Vehicles to meet Climate Goals ($44,000)
•SUV and Truck High Priority
•Plumbing Equipment –camera, pressure hose
•Budget increase due to cost increase for utilities, labor and materials
Avon Town Council Budget Retreat
September 24, 2021
General Administration
Town Engineer
•General Department Administration
•Developing work plans and work supervision
•Capital Projects –Recommendations, Schedule, Planning
•Development Review
•Assists the Facilities Staff as needed
Facilities Superintendent
•Assists with General Department Administration
•Supervises Facilities Staff and Contractors
•Supervises Cleaning Services
Justin Hildreth
Town Engineer
Seth Kissinger
Facilities
Superintendent
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
Engineering:
•Capital Projects
•Nottingham Park –West Courts, North Restrooms, East
Redevelopment
•Street Improvements –Fawcett Road
•GIS Implementation
Facilities Division:
•Implement GIS for Streetlights
•Improvement Preventive Maintenance Program
•Recreation Center –HVAC Maintenance and Upgrade, Pools
•Avon Regional Transit Facility –Doors, Bus Wash
•Electrical Service for Special Events
Avon Town Council Budget Retreat
September 24, 2021
Public Works Department
Gary Padilla,
Public Works Director
Avon Town Council Budget Retreat
September 24, 2021
17 Employees
Public Works Director
Public Works Superintendent
Public Works Supervisor -
Roads
Public Works Supervisor –
Parks
10 –Operator I
3 –Operator II
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
The Public Works
Department is
responsible for
operational management
and maintenance of the
Town’s parks, open
space, streetscape, hard
and soft trails.
Nottingham Lake,
bridges, roads and
streets, sidewalks,
landscaping and storm
water infrastructure.
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•New Position: Operator I+ Special Events Support (50% FTE shared with Public Works)
•Increased budget for contract services to maintain streetscaping, landscaping and flowerbeds [All street scape
landscaping, Avon Main Street Pedestrian Mall, Nottingham Park landscaping]
•Budget Increase due to cost increase for materials
•Purchase of Vactor Truck –get all ditches cleaned yearly rather than every 5 years. Mudslides were a contributing
factor in the need of this piece of equipment.
TOA
Landscape Areas
Not including Wildridge and Post Blvd. Both maintained by TOA
Red is weeded by Whitaker
Yellow is done by TOA
Avon Town Council Budget Retreat
September 24, 2021
General Administration
Director
•General Department Administration
•Developing work plans and work supervision
•Right of Way and Snow removal permit administration
•Inspection of permits
•Assists in the field as needed
•Assists Case manager with Special Event
planning/coordination
Superintendent
•Assists with General Department Administration
•Supervises out in the field work
•Assists Case Manager with Special Event set up/strike
•Plans general maintenance of Harry A. Nottingham Park
Gary Padilla
Public Works Director
Andrew Isaacson
Public Works
Superintendent
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
•Draft, present and adopt a “Level of Service” document for
Parks, Landscaping, Streetscaping, and Trails.
•Richardson Ground Squirrel Control –research on legal
stronger methods of control. Will not be able to exterminate
100%.
•Conduct small scale Bio-Char pilot program.
•Upgrade Irrigation System at Harry A. Nottingham Park.
•Clean all culverts 100% with new Vactor Truck
* Top video is how we currently clean them -20% yearly
* Bottom video is how they should be cleaned -100% yearly
Avon Town Council Budget Retreat
September 24, 2021
Video of how culverts are
currently cleaned -20% yearly Video of cleaning culverts with Vactor Truck -100% yearly
Avon Town Council Budget Retreat
September 24, 2021
Mobility Department
Eva Wilson,
Mobility Director
Avon Town Council Budget Retreat
September 24, 2021
17 Employees
Mobility Director
Transit Superintendent
Transit Supervisor
5 –Full Time Drivers
1 –Full Time Washer
15 –20 Part-time and Seasonal
Drivers and Washers
Avon Town Council Budget Retreat
September 24, 2021
Full-time
Heroes
Avon Town Council Budget Retreat
September 24, 2021
Part-time
and
Seasonal
Heroes
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
We are people movers. The Mobility Department oversees the
Town of Avon's multimodal transportation programs such as
alternative transportation and pedestrian mobility, and parking
management. The Department provides day-to-day bus service,
strategic planning, budget development and management,
establishment of performance goals and passenger feedback
systems, designs and implements advertising and promotion,
maintains ADA certification and compliance, transit vehicle
procurement. In addition, the department is the liaison with
Federal Highway Administration (FHWA), Colorado Department
of Transportation (CDOT), I70 Coalition, and other regional
transportation agencies, grant solicitation/management, and
Intergovernmental Agreement/Third Party contract execution.
Avon Town Council Budget Retreat
September 24, 2021
General Administration
Director
•Responsible for Transit and Mobility Programs/Operations
•Pursue grant opportunities for Mobility Programs
•Engaged with Regional Transportation Organizations/Issues
Superintendent
•Oversees all transit operations/wash bay/fleet management
•FTA compliance
Drug and Alcohol
Training
•Dispatch/Supervision
Supervisor
•Day-to-day transit operations
•Safety Program
•Dispatch/Supervision
Eva Wilson
Mobility Director
Jim Shoun
Transit & Parking
Superintendent
Simon Williams
Transit & Parking
Supervisor
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Two new electric buses
•Two new, more efficient diesel buses
•Support the Regional Transit Authority formation effort
•Continue E-Bikeshare Partnership efforts
•Stonebridge Roundabout and Pedestrian Crossing on US6
•Introduce Parking Management Plan and Paid Parking Solutions
•Bustang Expansion: Pegasus
Avon Town Council Budget Retreat
September 24, 2021
Avon Bus Inventory Replacement Plan
•2022 Two new electric buses
•2022 Two new, more efficient diesel buses
•All electric buses by 2035
Avon Town Council Budget Retreat
September 24, 2021
DRAFT Department Goals for 2022
•Support the Regional Transit Authority formation effort
•Present comprehensive parking plan with the option for a Paid
Parking Program
•Oversee the design and construction of US6 Pedestrian Crossings
•Partner with stakeholders on a regional e-bikeshare program
Avon Town Council Budget Retreat
September 24, 2021
Fleet Department
Craig Wilmers,
Fleet Manager
Avon Town Council Budget Retreat
September 24, 2021
8 Employees
Fleet Manager
Purchasing Coordinator
2 Level 2 Mechanics
3 Level 1 Mechanics
Mechanics Helper
This Photo is Fleet
receiving an Award from
PD for our service during
the Pandemic
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
•Perform all needed Maintenance and Repairs on
all Town Vehicles and Equipment
•Perform all needed Maintenance and Repairs on
multiple 3rd party customers
•Maintain and up-keep Fuel Island at swift Gulch
including ordering and billing out fuel usage
•Provide Friendly and Professional customer
service
•Send out Monthly Billing statements to all
customers and to Finance
•Be available 7 days a week, 365 days a year for
service calls and emergency repairs
2021 Fire Pump Training with Eagle River Fire
Avon Town Council Budget Retreat
September 24, 2021
On Top of the Busy task of keeping all the Town vehicles up and running, Fleet also provides
its services to many other Government Agencies and 3rd party companies.
Fleet Maintenance Contracts
•Beaver Creek, Buses and Metro District
•Eagle River Fire Protection District
•Greater Eagle Fire Protection District
•Eagle County Paramedic Services
•Bachelor Gulch Metro District
•Colorado Mountain College
•Turtle Bus
•Peak 1 Express
•Salvation Army
•ECO Transit
•Eagle County Housing & Development
•Eagle County HAZMAT
•Eagle River Water and Sanitation
•Town of Minturn
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Upkeep, Replacing and Maintaining our out of date and unsafe shop equipment
•Replacing our 15-year-old under equipped and over weight limit service truck
•Created a different bigger account for Outside agency fleet repairs (which generates profit for the
department)
Avon Town Council Budget Retreat
September 24, 2021
Fleet Manager
•Oversees all Mechanics on the shop floor, verifying correct tech is on
the right task and performing it safely
•Creates, edits, and finalizes work orders
•Contacts, communicates and engages with all 3rd party customers
and other departments
•Runs monthly billing statements and invoices
•Assists all departments with equipment purchases and replacements
•Assists Techs with difficult repairs or diagnostics
•Manages work load and efficiency of all employees in Fleet Craig Wilmers
Fleet Manager
Avon Town Council Budget Retreat
September 24, 2021
Purchasing Coordinator
•Orders all needed parts to complete all repairs to
any vehicle that comes into the shop
•Charges all parts to correct work order at the mark
up percentage of 25%
•Bills out all invoices, and pays all vendors in a timely
fashion
•Manages all parts inventory supply and cycle counts
•Maintains good relationships with all vendors and
businesses we order parts and equipment from
•Creates PO’s as necessary
•Assists with Monthly billing and budget amendments John McDade
Purchasing Coordinator
Avon Town Council Budget Retreat
September 24, 2021
Purchasing Coordinator P/T Assistant
•Works 12 hours a week assisting John the Purchasing Coordinator
•Pays and Files Invoices for Fleet
•Charges out parts that were already installed
•Creates PO’s as needed
Kate Franklin
Purchasing Coordinator /
P/T Assistant
Avon Town Council Budget Retreat
September 24, 2021
Mechanics Helper –Vern Velasquez
•Performs light duty maintenance and repairs to all town departments and
outside agencies
•Assists all other Mechanics as needed, whether it is just to hold a wrench
or to lend a hand with a problem diagnosis
•Shop cleaning and upkeep, maintains a clean and safe working
environment
•The glue that holds the shop together!
•Great cook! Also a great singer.
Vern Velasquez
Mechanics Helper
Avon Town Council Budget Retreat
September 24, 2021
Level 1 Mechanic –Sam Farnen, Dillon
McClure, Joey Hawley
•Performs most light and heavy duty repairs
on all vehicles we service
•Provides timely and correct scheduled
maintenance and services to all vehicles and
equipment
•Make minor repairs and diagnostics to all
vehicles and equipment with minimal to no
assistance
•Seeks assistance from Level II Mechanic
when necessary
•Assists the Mechanics helper as needed
•Produce 67% -80% Billables
Avon Town Council Budget Retreat
September 24, 2021
Level II Mechanic –Mike Keenan, Nevada Wilde
•Performs any and all repairs, light and heavy duty, for
all vehicles we service
•Assists the Level I mechanics and mechanics helper
as necessary
•Perform all maintenance and repairs on all
emergency vehicles
•Seeks assistance from either a Level III mechanic or
Shop Foremen when needed
•Produces 67% -80% Billable hours
Avon Town Council Budget Retreat
September 24, 2021
Avon Town Council Budget Retreat
September 24, 2021
Monthly Billing Numbers 2021
Avon Town Council Budget Retreat
September 24, 2021
Monthly Billing Numbers 2017-2021
2021 Projected
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
1.Develop Plan to Balance Expenses with Revenues by End of 2022:
Staff will continue efforts to balance operational revenues with expenses in
the Fleet Department and will establish a plan to achieve break-even
financial status by the end of 2022 (i.e. for the 2023 budget).
2.Implement Vehicle Acquisition Procedure that Requires
Consideration of Greenhouse Gas Generation Fleet will continue to
work on purchasing hybrid/electric vehicles and run quarterly greenhouse
gas emission reports.
3.Prepare 5 Year Plan for Vehicle Replacement that Prioritizes
Reduction of Greenhouse Gas Emissions Fleet will also work with other
departments about their needs, and accommodate this into the new
vehicle acquisition procedure
Avon Town Council Budget Retreat
September 24, 2021
Equipment Replacement Fund
•Purpose: Used to account for the rental of vehicles and equipment to Town departments for the accumulation
of funds for future replacement..
•Fund Balance. Projected ending fund balance for 2021 is $3,179,273
•Please refer to excel Fleet Vehicle Inventory document for detailed information.
Avon Town Council Budget Retreat
September 24, 2021
Recreation Department
Michael Labagh,
Interim Recreation Director
Avon Town Council Budget Retreat
September 24, 2021
10 Employees
•Interim Recreation Director
•Recreation Services Superintendent
•Aquatics Superintendent
•Interim Recreation Services Supervisor
•Interim Aquatics & Programs Supervisor
•Swim Program Supervisor
•Recreation Services Coordinator
•Interim Programs Coordinator
•Aquatics Coordinator (2)
Plus Part-Time and Seasonal Employees
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
The Recreation Department is responsible for the
operation of the Town’s recreation center and
assists the Public Works and Special Events
Departments with the management of programs
and events held within Harry A. Nottingham Park.
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Full-time salary increase in Aquatics (516) and Guest Services (519)
divisions due to interim supervisor positions proposal to become
permanent
•Part-time staff budget increase due to proposed staff scheduled hours
and hourly wage increase
•Purchase of new recreation management software, SmartRec
Avon Town Council Budget Retreat
September 24, 2021
General Administration
Director
•General department administration
•Develops department policy, work plans and operating
guidelines
•Assists with facility operations and programs as needed
•Assists Public Works Department with the management
and oversight of Harry A. Nottingham Park
•Assists CASE manager with Special Event
planning/coordination
Superintendents
•Assists with general department administration
•Leads various full-time and part-time department staff
•Supervises facility and program operations
•Assists with facility operations and programs as needed
Michael Labagh
Interim Recreation
Director
Jackie Elder
Recreation Services
Superintendent
Kacy Carmichael
Aquatics
Superintendent
(starts October 11)
Avon Town Council Budget Retreat
September 24, 2021
2021 Organization Chart
Recreation Director oversees four divisions:
1.Fitness
2.Recreation Services
3.Aquatics
4.Custodial Services
Avon Town Council Budget Retreat
September 24, 2021
2022 Proposed Organization Chart
Recreation Director oversees two superintendents:
1.Recreation Services; Fitness, Guest Services, Youth &
Adult Programs
*Reclassification of Recreation Services
Coordinator to Recreation Services Supervisor
*Streamline organization practices
2. Aquatics; Operations, Programs
*Reclassification of Recreation Specialist to
Aquatics Supervisor
*Streamline organization practices
Custodial Services moved to Engineering & Facilities
Department
Avon Town Council Budget Retreat
September 24, 2021
Guest Services
•Provide customer service to all community members and visitors
•Liaison between recreation community and town administration
•Transition to SmartRec recreation management software
Mike Atencio
Interim Recreation Services
Supervisor
Kevin Wilkinson
Recreation Services Coordinator
(starts October 11)
Avon Town Council Budget Retreat
September 24, 2021
Fitness
•Recruit fitness instructors to continue to increase class offerings
•Plan to add health and wellbeing workshop offerings in 2022
•Maintain quality equipment with facility checks and scheduled preventative
maintenance
Carla Summers
Fitness Coordinator (part-time)
Avon Town Council Budget Retreat
September 24, 2021
Youth & Adult Programs
•Continue to offer Afterschool and Summer Camp
•Consistently offer Adult Drop-In Sports and run
adult, one-day sports tournaments
•Increase Teen and Senior program offerings
•Increase family programming and activities
•Implement winter ice programs; 3 v 3 pond hockey,
tea kettle curling and broomball
Josh Auten
Interim Programs Coordinator
Avon Town Council Budget Retreat
September 24, 2021
Aquatics
•Recruit, train, coach and retain part-time lifeguards
•Maintain high standard of safety and cleanliness in
the aquatic area
•Maintain thorough preventative maintenance
schedule
•Enhance swimmer experience by maximizing
interactive play with water features
Zak Kornhauser
Interim Aquatics Supervisor
Samantha Hershey
Aquatics Coordinator
Avon Town Council Budget Retreat
September 24, 2021
Community Swim Program
•Continue to offer quality, American Red Cross group
and private swimming lessons
•Continue to grow the USA Swimming sanctioned
club team at the state, regional and national level
•Enhance Open Water Swim Meet by partnering with
CASE department
Meghan Hershey
Swim Program Supervisor
Ali Murray
Aquatics Coordinator
Avon Town Council Budget Retreat
September 24, 2021
Department Goals for 2022
•Implement landscape plan to enhance outside appearance of the
Recreation Center.
•Expand Youth and Adult Programming (Teens and Seniors).
•Obtain community feedback and entertain conceptual Recreation
Center expansion designs.
•Replace Diving Board and remaining Pedal Boats. Refurbish water
slide gel coat and fiberglass.
•Partner with all Town departments to implement Pocket Park and
Harry A. Nottingham Park improvements based on community
feedback and Council direction.
Avon Town Council Budget Retreat
September 24, 2021
Recreation Department Policy Questions:
•Should the Department consider raising admission fees for all
recreation center users?
Town Manager recommendation is to maintain rates at current level
until we re-establish patron visits.
•Should the Department consider amending the residency
requirements for recreation center users?
Town Manager recommendation is to maintain current residency
requirements, but consider potential reciprocity with Eagle-Vail and
Eagle-Vail recreation amenities.
•Should we restrict program enrollment based on user
demand, community need and residency status?
Town Manager recommendation is to restrict program enrollment to
Avon residents if that fills capacity, but consider offerings for
visitors and consider partnerships with Walk Mountain Science
School.
Avon Town Council Budget Retreat
September 24, 2021
Avon Police Department
Greg Daly,
Police Chief
Avon Town Council Budget Retreat
September 24, 2021
Picture of Department
(Happy Faces)
23 FTE Employees & 3 PT
Police Chief
Deputy Chief
Detective Sergeant
Detective
4 squads of Patrol Sergeant
and 3 officers (when fully
staffed)
1 PT Training and Special
Projects Sergeant
2 PT Summer Rangers
Intern Jan-May (potentially
will hire to replace retiring
officer in May)
Avon Town Council Budget Retreat
September 24, 2021
Department Functions
The Avon Police Department was formed per Avon
Ordinance 79-4, signed March 13, 1979, and consists of
the following functions:
•Command/ Administration
•Patrol
•Investigations
•Community outreach
•Training
Avon Town Council Budget Retreat
September 24, 2021
Budget Notes for 2022:
•Request to reinstate COVID/economy related budget reductions to include the replacement of police radios, the replacement of radars, sending two
officers to Police Memorial Week in Washington D.C., $6k in ballistic shields, $2.5k for a patrol bike, $1.5k in audio visual repair and $25k for overtime
support to the Vail PD/ Eagle County Sheriff’s Office GRANITE drug task force. Additionally, we are requesting a modest $16k increase to the training
budget. Comparatively to other agencies, our budget is quite low, and we have relied on state grants that have reduced over the last few years and due
to increased training requirements derived from Senate Bill 2020-217 and House Bill 2021-1250.
•Request for two new patrol vehicles to replace the holdover/retired vehicles that we have been using for two of our sergeants and to put the new
vehicles on the capital replacement schedule.
•Female Police intern from Jan to May, with potential to replace retiring police officer. She just graduated from police academy in North Carolina. The
internship is her last semester of her criminal justice bachelor's degree.
•Adopt a therapy dog, train officer to bring to Avon Elementary for emotional support to our special needs students.
•Finally, proposal to purchase a new less lethal handheld restraint tool called a Bola Wrap, which emits an eight-foot Kevlar tether that wraps around a
person’s legs or arms. This is in an ongoing effort to try and resolve use of force incidents with a minimum of injury to the subject and officers involved.
Avon Town Council Budget Retreat
September 24, 2021
Command/ Administration
The Police Chief, Deputy Chief, Supervisory
Administrative Service Officer and two (2)
Administrative Services Officers are responsible for
the day-to-day operations of the police department
and interaction with Avon Town staff on projects
such as budget and department liaisons.
Administration is responsible for managing the
front desk, customer service, accreditation, records
management, outside government liaisons,
evidence/property management, policy/procedure,
training, and support for police operations. The
Chief and Deputy Chief sit on many law
enforcement committees and community
organizations.
Avon Town Council Budget Retreat
September 24, 2021
Patrol
At full staff, Patrol Operations are staffed by four (4)
sergeants and twelve (12) patrol officers. One
sergeant and three patrol officers are assigned to
each of four squads covering 24/7/365. These
squads are responsible for community policing,
proactive biking, walking and vehicle patrolling and
responding to emergencies and calls for service.
Officers are responsible for investigation of crimes to
property and persons, traffic enforcement/education,
traffic crash investigations, public safety and crime
prevention/community outreach.
Avon Town Council Budget Retreat
September 24, 2021
Investigations
The Investigations Division is staffed by one (1)
Detective Sergeant and (1) Detective. The Detectives
are responsible to support patrol operations, investigate
major crimes, conduct employment background
investigations, administer the police training program,
and provide administrative support to the Town Clerk for
liquor licensing, booting, towing and local peddler
license locals checks.
Avon Town Council Budget Retreat
September 24, 2021
2020 by the numbers
26,741 Calls for service-4,274 dispatched calls, 21,964 self-initiated and 223 handled by
dispatchers
530 crimes reported
662 incident reports taken with 424 follow up supplement reports
139 traffic accident reports
273 total custodial and summons/release arrests including 31 felony arrests
384 hours on foot patrol
442 hours on bike patrol
69 DUI/impaired driving arrests
1,770 traffic stops-1,266 ended up in an educational warnings, 308 citations/ summons issued
27.96% of our traffic stops were with persons of Hispanic ethnicity; 18.68% Hispanic males and
9.28% Hispanic females. This compares with 49% of our census population who report Hispanic
heritage. 43.41% of our traffic stops were with Caucasian males. 22.83% of our traffic stops were
with Caucasian females. 2.81%were with African males. .49% was with African American
females.
Average 4:32 minutes response time to emergent calls versus 5:40 minutes per 2018 Annual
Benchmark Cities Survey
Avon Town Council Budget Retreat
September 24, 2021
Community Outreach
Community Policing is the core philosophy of the Avon
Police Department, and each member is responsible to
“better our community” during every contact and every
shift. Approximately 5% of Avon Police time, 2,000
hours is associated with community programs,
community resort policing and outreach. These
Community Programs include Citizens and Latino
Academies, National Night Out, Neighborhood Watch,
Kids, Hoops and Cops basketball program, School
Resource Officer Programs; Public Safety/Community
Committees, Mental Health Committees, Bike Patrol,
Task Forces, Special Olympics events and Coalitions.
The Community programs and outreach involves
everyone in the department from Chief, Deputy Chief,
officers and administrative staff.
Avon Town Council Budget Retreat
September 24, 2021
Training
Training is considered a top priority of Avon PD for the
following reasons:
•To protect the life and safety of our citizens,
residents and guests
•To protect the life and safety of our police officers
•To provide superior service to our victims and to
ensure top class criminal prosecutions
•To maintain our national accreditation
•To mitigate any potential for civil lawsuits against
officers and against the town
Our part-time police sergeant is responsible for delivering most of our
firearms and use of force simulator training. He is also responsible for
SWAT training, patrol coverage, special events, employment background
investigations, reserve police academy, extra duty requests and other
assigned projects.
Avon Town Council Budget Retreat
September 24, 2021
DRAFT Department Goals for 2022
Train and implement female intern in winter parking operations. Test
her for possible replacement of soon to retire master police officer.
Implement Bola Wrap less lethal restraint tool to all officers
Assist in the research, community engagement, planning and
implementation with the Town of Avon Community Development
and Engineering Depts of a wildland fire emergency siren system in
the Wildridge, Wildwood and Mountainstar Areas.
Transition Police vehicles to hybrid vehicles to achieve Town of
Avon Climate Action goals
Avon Town Council Budget Retreat
September 24, 2021
Other Funds
Eric Heil & Scott Wright,
Town Manager & Asst Town Manager
Avon Town Council Budget Retreat
September 24, 2021
Avon Urban Renewal Fund
•Purpose: Used to account for the activities of redevelopment that are undertaken by the Avon Urban Renewal
Authority, including issuing debt and constructing public improvements. The only urban renewal plan area
within the Town of Avon is the Town Center West Urban Renewal Plan area that was created in 2007. The
Plan Area was created with a 25 year life for tax increment financing which will expire in 2032.
•2022 Estimated Ending Fund Balance -$106,990
•The Fund carries two debt service issues; The 2020 bonds were issued in order to refund the original debt
issuances used to construct Lake Street and the Avon Mall. The 2017 bonds were issued to finance the tenant
finish construction of New Town Hall.
•In 2021 and 2022, surplus revenues over total debt service of $750,000 and $1,000,000 respectively, have
been transferred to the Capital Project Fund to assist in funding projects within Nottingham Park.
Avon Town Council Budget Retreat
September 24, 2021
Community Enhancement Fund
•Purpose: Used to account for revenues received from the 1% Community Enhancement Fee for use for
beautification projects, energy conservation projects, equipment and technology upgrades for schools,
scholarship funds, acquisition of open space and/or park land, sponsorship of special community events, and
undergrounding of overhead electric and other utility lines.
•2022 Estimated Ending Fund Balance -$258,973
•Proposal to consider amendment to Franchise Agreement to clarify that funds may be used for beneficial
electrification and other climate action goals that involve use of electric energy. Consider policy statement that
encourages use of funds for underground electric lines and climate action related projects, programs and
incentives.
•2022 projects:Powerline Undergrounding -$120,000. Possible EV Charging Stations at Town Hall, Avon Rec
Center, ARTF, Christy Sports -$110,000 each in 2022 and 2023. Must receive approval from Holy Cross
based on specific project.
Avon Town Council Budget Retreat
September 24, 2021
Water Fund
•Purpose: Used to account for the cost of maintaining certain water-related assets and for the receipt of water
surcharges and tap fees within the Town limits.
•2022 Estimated Ending Fund Balance -$719,433
•Proposed Uses in 2022 –Nottingham-Puder Ditch Piping ($62,500 –2022; $625,000 –2023)
•Village at (Avon): Pursuant to the First Amendment To Water Service and Tap Fee Allocation Agreement
between Eagle-Vail Metro District, Traer Creek, the Town of Avon, and the Water Authority, Avon calculates
and collects all residential and commercial water tap fees on development within the Village.
•Traer Creek receives 100% of all tap fees collected and conveys to Eagle-Vail 20%
Avon Town Council Budget Retreat
September 24, 2021
Community Housing Fund
•Purpose:Used to account for accumulation of resources received and restricted for use in the Town's
affordable housing program.
•Fund balance and expenditures for the last 5 years + current:
2021 Estimated Ending Fund Balance -$1,418,075
2020 Ending Fund Balance -$2,165,857; Expenditures -$479,329
2019 Ending Fund Balance -$ 832,594; Expenditures -$ 51,734
2018 Ending Fund Balance -$ 716,549; Expenditures -$ 9,239
2017 Ending Fund Balance -$ 585,486; Expenditures -$ 23,121
2016 Ending Fund Balance -$ 516,183; Expenditures -$ 15,037
•Description of 2021 activities
Mi Casa YTD Expenditures $803,332.00
Other expenditures -$21,499 refund of 2020 building fees to Walking Mountains
Avon Town Council Budget Retreat
September 24, 2021
Community Housing Fund Con’t
Total expenditures for Mi Casa
•YTD Expenditures $803,332.00 awarded
•12 deed restrictions purchased (3 pending)
3 Key Policy Ordinances were adopted:
•Sales Tax and Fee Waiver,
•IC Zone District Amendments, and
•Inclusionary Zoning
Direct Results:
•2 Deed Restricted for sale units Constructed @ Riverfront Lodge
•Fee Waivers and 9 Deed Restricted Rental Units Constructed @ 77 Metcalf
•Fee Waivers for Capital Improvement Project @ Wildwood South
•1-2 Deed Restricted Units Under Construction @ One Riverfront
•2 (proposed) 3-bedroom Deed Restricted Units @ BC Mountainside Condominiums
Avon Town Council Budget Retreat
September 24, 2021
Community Housing Fund Con’t
Compliance Verifications* and monitoring Deed Restricted Unit Inventory:
*Previously administered by the Eagle Valley Home Store
•3 Units @ Lodge at Brookside 12 Units @ Wildwood South
•8 Units @ Chapel Square 12 Units @ Grandview
•20 Units @ Sheraton Mtn Vista 1 Unit @ Falcon Point
•2 Units @ Lakeside Terrace 1 Unit in Wildridge
•5 Units @ Wildwood North 17 Mi Casa Units
•Last year Council passed Ordinance 20-06 amending the Avon Municipal Code section 3.12.110 to authorize
allocation of a portion of the Real Property Transfer Tax Revenue to the Community Housing Fund. Up to ten
percent (10%) of the total RETT revenues budgeted or received.
•Proposed expenditures and programs for 2022:Mi Casa Avon ($1,200,000), Swift Gulch (in CIP), the
remainder “Reserved for Community Housing Projects and Partnerships”.
Avon Town Council Budget Retreat
September 24, 2021
Energy Offset Fund
•Purpose: The Exterior Energy Offset Fund (EEOP) was established to encourage sustainable, energy
efficient, exterior heating solutions that conserve energy and natural resources. EEOP considers exterior
energy uses over a nominal amount and establishes fees based on average British Thermal Units (BTUs)
required for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy
system(s) are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the
energy needed for the exterior energy use.
•2022 Estimated Ending Fund Balance -$96,804
•CHAPTER 15.27 Exterior Energy Offset Program was adopted in 2015. Outdoor use of snowmelt, hottub
and exterior pools have to pay into this fund, which is then used for energy reduction and conservation
programs.
•2021-2022 Activities
•CLEER Donation for EV Campaign -$1,000
•Walking Mountains Energy Programs -$12,000
Avon Town Council Budget Retreat
September 24, 2021
Disposable Paper Bag Fee Fund
•Purpose: Established to account for fees received by the Town from retailers who are required to pay ten
cents ($0.10) for each disposable paper bag used during a retail purchase. The purpose of the program is to
protect public health, safety and welfare, to address the environmental problems associated with disposable
bags, and to relive taxpayers of the costs imposed upon the Town associated with disposable bags. The intent
is to encourage the use of reusable bags.
•2022 Estimated Ending Fund Balance -$86,130
•Projected revenues -$44,000
•Use of Bag Fees in 2021 -Purchase of dual recycle/trash containers, water monsters for special events, and
6,000 reusable Avon bags.
•2022 Projects: To be determined.
Avon Town Council Budget Retreat
September 24, 2021
Town of Avon Debt
Scott Wright
Finance Director
Avon Town Council Budget Retreat
September 24, 2021
Debt
Summary
Original Debt
Issue
Balance Interest
Rate
Maturity Date Pre-Payment Terms
2014B COPs
(road work/stage)
$3,000,000 $2,135,945 2.9%12/01/2031 Redeemed at 101% (1% penalty)
Present Value Savings = $96,512 or
4.168978%
2016 COPs
(police station)
$6,300,000 $4,980,000 2-4%12/01/2035 Not eligible to redeem prior to 2026. May be
redeemed without penalty at that time.
2020 COP Refunding
(Avon Region
Transit)
$3,983,000 $3,274,000 1.23%12/01/2030 Not eligible for early redemption.
2017 AURA Bonds
(Town Hall)
$3,000,000 $2,135,945 2.9%12/01/2031 Eligible for redemption without penalty.
2020 AURA Bonds
(Refi 2013 Bonds)
$4,111,111 $3,227,000 2.11%12/01/2028 May be redeemed at 101% (1% penalty) until
2024, then thereafter may be redeemed
without penalty.
Avon Town Council Budget Retreat
September 24, 2021
Why Issue Debt
•Mayor Source of Funding for Capital Projects
•Permits governments to acquire assets as needed rather than wait until a
sufficient amount of cash has been built up
•Spreads the costs of a capital asset to those who benefit from it, both now and
in the future
Avon Town Council Budget Retreat
September 24, 2021
Types of Municipal Debt
Unlimited General Obligation Bonds (GO Bonds)
•State or local government bonds backed by the credit and taxing power of the issuing jurisdiction
•Typically used to raise funds for projects that will not provide direct sources of revenue, e.g. roads,
municipal facilities, etc.
•In Colorado, GO debt must be authorized by vote
•Generally tax exempt with lower interest rates
•For investors, GO Bonds generally carry the highest credit ratings and lowest investment risk of any
debt
Avon Town Council Budget Retreat
September 24, 2021
Types of Municipal Debt
Revenue Bonds
•Municipal bonds secured by specific income or revenue stream of the issuer, e.g. sales tax, utility fees
and charges, tax increment.
•In Colorado, revenue bonds may be issued by a TABOR qualified enterprise without voter approval.
Otherwise must be authorized by vote.
•Inherently carry higher risk. May be required to carry a reserve fund.
•Credit rating based on issuer’s ability to pay back interest and principal based on the income
produced.
Avon Town Council Budget Retreat
September 24, 2021
Types of Municipal Debt
Certificates of Participation
•COPs are financial instruments (a form of financing) evidencing a pro rata share (participation) in a
specific pledged revenue stream, usually lease payments, that are typically subject to annual
appropriation.
•In a typical COP financing, the Town enters into a Site Lease and a Lease Purchase Agreement with a
Trustee, typically a bank. The Trustee acquires a leasehold interest in the Site (The Leased Property)
by leasing the Site from the Town pursuant to the Site Lease. The Trustee then leases the Site back
to the Town pursuant to the Lease-Purchase Agreement.
•The lessor or Trustee, holds title to the property, collects the lease payments from the Town, and
makes the payments to the certificate holders.
•.
Avon Town Council Budget Retreat
September 24, 2021
Types of Municipal Debt
Certificates of Participation
•The Colorado Supreme Court has ruled that COPs are not considered a form of long-term debt and
thus do not require prior voter approval.
•The Courts have concluded that lease-purchase agreements for buildings and other improvements in
which the parties are not bound to renew the lease annually do create a debt or other financial
obligation in the constitutional sense.
•Annual appropriation requirement outcomes
•Typically COPs carry a lower credit rating than GO debt resulting in higher interest rates
•Work best for facilities that are considered essential to government operations
•.
Avon Town Council Budget Retreat
September 24, 2021
Existing Town of Avon Debt
•2014B Certificates of Participation
•2016 Certificates of Participation
•2020 Refunding Certificates of Participation
•2017 Avon URA Tax Increment Revenue Bonds
•2020 Avon URA Tax Increment Revenue Bonds
•Capital Lease Obligations
Avon Town Council Budget Retreat
September 24, 2021
2014B Certificates of Participation
•Issued on January 14, 2015 to finance street improvements (Pavilion). Old Town Hall originally used
as security. New Town Hall replaced as security in 2018
•Original Amount Issued -$3,800,000; Remaining Balance -$2,230,000
•Interest Rate –3.03%
•Original Term –15 years; Final Maturity Date –12/01/2029
•Private Placement with Branch Bank & Trust
Avon Town Council Budget Retreat
September 24, 2021
2016 Certificates of Participation
•Issued on August 2, 2016 to finance construction of the Joint Public Safety Facility.
•Approved by Voters
•Original Amount Issued -$6,300,000; Remaining Balance -$4,980,000
•Interest Rate –2.00% -4.00%
•Original Term –19 years; Final Maturity Date –12/01/2035
•Underwritten by Piper Jaffrey
Avon Town Council Budget Retreat
September 24, 2021
2020 Refunding Certificates of Participation
•Issued on September 2, 2020 to refund outstanding 2010 COPs. Original COPs were issued in 1998
for the Fleet Maintenance Facility and in 2010 for grant matching funds for the ARTF.
•Refunding resulted in an economic gain of $640,454 and total cash flow savings of $1,227,703
•Original Amount Issued -$3,983,000; Remaining Balance -$3,274,000
•Interest Rate –1.23%
•Original Term –10 years; Final Maturity Date –12/01/2030
•Private Placement with JP Morgan Chase
Avon Town Council Budget Retreat
September 24, 2021
2017 Avon URA Tax Increment Revenue Bonds
•Issued on January 5, 2017 to finance improvements at New Town Hall
•Original Amount Issued -$3,000,000; Remaining Balance -$2,135,945
•Interest Rate –2.9%
•Original Term –15 years; Final Maturity Date –12/01/2031
•Private Placement with Alpine Bank
Avon Town Council Budget Retreat
September 24, 2021
2020 Avon URA Tax Increment Revenue Bonds
•Issued on May 1, 2020 to refund outstanding Series 2013 Tax Increment Revenue Bonds that were
originally issued to construct Lake Street and to fund the construction of Possibilities Plaza and the
east end of the Avon Mall.
•Refunding resulted in an economic gain of $176,403 and total cash savings of $883,089
•Original Amount Issued -$4,111,111; Remaining Balance -$3,227,000
•Interest Rate –2.11%
•Original Term –9 years; Final Maturity Date –12/01/2028
•Private Placement with Sterling National Bank
Avon Town Council Budget Retreat
September 24, 2021
Outstanding Capital Lease Obligations
2017 Master Lease –Commerce Bank
•Amount Issued -$355,818 for Electrician’s Lift Truck and Plow Truck
•Interest Rate –2.35%
•Remaining Balance -$159,601; Final Maturity –11/24/2024
2018 Master Lease –Commerce Bank
•Amount Issued -$258,258 for Solar Photovoltaic System at ARTF
•Remaining Balance -$154,968 ; Final Maturity –08/24/2025
Avon Town Council Budget Retreat
September 24, 2021
Early Redemption
2014B COPs -May be redeemed prior to maturity at 101%. Estimated Interest Rate = 1.25%. Present
Value Savings = $96,512 or 4.168978%. Cash Flow Savings = $12,154 for 8 years.
2016 COPS –Cannot be redeemed prior to December 1, 2026.May be redeemed after that date at par.
2020 Refunding COPs –Are not subject to early redemption.
2017 TIF Revenue Bonds –Subject to early redemption at par
2020 TIF Revenue Bonds –May be redeemed December 2, 2022 through December 1, 2024 at 101%;
December 2, 2024 and thereafter at 100%
Avon Town Council Budget Retreat
September 24, 2021
Annual Debt Service Payments
2017 Avon URA TIF Bonds $ 248,083
2020 Avon TIF Bonds 501,036
Total Paid by URA $ 749,146
2014B COPs $ 319,992
2016 COPs 446,875
2020 COPs 386,477
Total Paid by CIP $1,153,344
Avon Town Council Budget Retreat
September 24, 2021
Revenue Projections
Scott Wright
Finance Director
Avon Town Council Budget Retreat
September 24, 2021
Key Revenue Projections for 2022
Projected Increase in Revenues
•Property Taxes $ 59,127
•Sales Tax $2,974,577 (over original adopted 2021 budget)
•Accommodation Tax $ 997,521 (over original adopted 2021 budget)
Total General Fund Revenue Increase:$4,031,225
•Real Estate Transfer Taxes $ 800,000 (over original adopted 2021 budget)
•URA TIF $ 228,192
•American Rescue Plan Act (ARPA)$1,636,538 (combined 2021 and 2022 funds received)
Avon Town Council Budget Retreat
September 24, 2021
Property Taxes
•2021 Preliminary Net Assessed Valuation -$234,971,270
•2020 Net Assessed Valuation -$228,369,310
•Total New Construction -$62,905,910
•Net AV Change $6,601,960 or 2.89%
•2021 Mill Rate –8.956 Mills
•Total Property Tax Revenues -$2,104,403; Increase of $59,127
Avon Town Council Budget Retreat
September 24, 2021
Sales Tax by Industry Type
$ Change $ Change
YTD 2019 YTD 2020 YTD 2021 2020 v. 2021 2019 v. 2021 % Change
Home/Garden 433,407.00$ 513,619.00$ 650,952.33$ 137,333.33$ 217,545.33$ 50.19%
Grocery,Specialty,Health 1,182,692.70 1,208,055.91 1,296,258.39 88,202.48 113,565.69 9.60%
Sporting Goods Retail/Rental 468,469.42 466,613.29 552,089.23 85,475.94 83,619.81 17.85%
Miscellaneous Retail 198,657.35 208,168.83 230,911.51 22,742.68 32,254.16 16.24%
Restaurants/Bars 882,610.31 700,814.04 1,037,636.52 336,822.48 155,026.21 17.56%
Other 59,326.05 43,532.84 83,302.28 39,769.44 23,976.23 40.41%
Service Related 206,503.61 173,779.06 239,346.85 65,567.79 32,843.24 15.90%
Liquor Stores 191,357.46 201,250.85 243,713.57 42,462.72 52,356.11 27.36%
E-Commerce Retail 86,827.05 101,143.31 281,128.55 179,985.24 194,301.50 223.78%
Manufacturing/Wholesale 89,027.35 110,612.91 118,664.22 8,051.31 29,636.87 33.29%
Construction Related Services 235,942.29 269,128.60 238,262.47 (30,866.13) 2,320.18 0.98%
Digital Media Suppliers/Sellers 43,346.87 45,891.84 74,724.52 28,832.68 31,377.65 72.39%
Comm.&Indust. Equipment 25,276.00 37,138.85 49,451.16 12,312.31 24,175.16 95.64%
Special Events 1,952.41 27.20 11,493.38 11,466.18 9,540.97 488.68%
4,105,395.87 4,079,776.53 5,107,934.98 1,028,158.45 1,002,539.11 24.42%
Accommodations 978,358.90 730,631.71 1,206,320.81 475,689.10 227,961.91 23.30%
Total 5,083,754.77$ 4,810,408.24$ 6,314,255.79$ 1,503,847.55$ 1,230,501.02$ 24.20%
Avon Town Council Budget Retreat
September 24, 2021
July Sales Tax
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2017 2018 2019 2020 2021
YEAR
2017 -2021 July Sales Tax Revenues
Avon Town Council Budget Retreat
September 24, 2021
Sales Tax
Avon Town Council Budget Retreat
September 24, 2021
Sales Tax Assumptions
•2020 Sales Tax Data is Skewed Due to of Covid-19 Shut-downs and Changes in Spending Trends.
•2020 Total Sales Tax Was Essentially Flat Compared to 2019 ($9,099,245 v. $9,085,682)
•Sales Tax Up YTD Over 2019 by 1,230,293 or 24.20%
•Total of All Industry Types Excluding Accommodations Up 24.42% Over 2019
•Accommodations Up 23.30% Over 2019
•Used a Conservative 15% Growth for Remainder of 2021
•Used a Conservation Growth of 3% for 2022
Avon Town Council Budget Retreat
September 24, 2021
Sales Tax
% Change % Change
2016 2017 2018 2019 2020 2021 2022 2019 v. 2021 2021 v. 2022
January $ 743,689.78 $ 792,562.03 $ 825,816.08 $ 819,179.33 $ 841,459.85 $ 920,624.77 1,053,464.45 12.38%14.43%
February 774,754.00 798,923.33 785,412.03 809,165.90 820,617.44 883,363.76 1,010,462.36 9.17%14.39%
March 945,795.71 918,657.55 1,014,399.70 1,130,669.61 872,489.74 1,295,893.82 1,334,770.63 14.61%3.00%
April 438,198.18 425,727.85 394,986.15 424,685.32 349,051.52 591,350.43 609,090.94 39.24%3.00%
May 404,872.55 394,689.30 418,628.58 422,685.32 424,081.54 567,768.59 584,801.65 34.32%3.00%
June 693,675.00 650,794.65 757,498.52 725,800.03 801,965.52 1,012,305.14 1,042,674.29 39.47%3.00%
July 690,342.23 682,024.81 696,374.00 751,776.85 700,496.72 1,042,949.28 1,074,237.76 38.73%3.00%
August 593,398.26 618,515.44 639,569.12 677,421.62 683,538.19 779,034.86 802,405.91 15.00%3.00%
September 667,949.51 690,883.92 680,720.64 903,289.81 894,037.55 1,038,783.28 1,069,946.78 15.00%3.00%
October 451,303.71 458,645.68 490,977.90 445,742.30 611,080.29 512,603.65 527,981.75 15.00%3.00%
November 445,336.04 435,975.05 456,409.92 515,203.70 603,849.77 592,484.26 610,258.78 15.00%3.00%
December 1,247,832.82 1,183,666.21 1,264,626.23 1,460,062.64 1,496,576.53 1,679,072.04 1,729,444.20 15.00%3.00%
$ 8,097,147.79 $ 8,051,065.82 $ 8,425,418.87 $ 9,085,682.43 $ 9,099,244.66 $10,916,233.87 11,451,561.52
Avon Town Council Budget Retreat
September 24, 2021
Accommodation Tax Assumptions
•2020 Accommodation Tax Data is Skewed Due to of Covid-19 Shut-downs
•2020 Accommodation Tax Declined by 18.25% in 2020
•Accommodation Tax Up YTD Over 2019 by $226,371 or 23.80%
•Used a Conservative 15% Growth for Remainder of 2021
•Used a Conservation Growth of 3% for 2022
Avon Town Council Budget Retreat
September 24, 2021
July Accommodations Tax
Avon Town Council Budget Retreat
September 24, 2021
Accommodations Tax
% Change % Change
2016 2017 2018 2019 2020 2021 2022 2019 v. 2021 2021 v. 2022
January $ 168,424.63 $ 190,207.82 $ 181,588.99 $ 197,879.22 $ 188,669.38 $ 143,213.98 245,370.23 -27.63%71.33%
February 185,370.53 194,804.88 186,147.24 203,190.38 217,069.65 154,288.41 251,956.07 -24.07%63.30%
March 217,387.54 201,008.55 206,783.36 246,969.61 128,344.90 313,888.05 323,304.69 27.10%3.00%
April 60,916.55 38,340.02 33,275.27 31,824.90 8,630.96 73,464.66 75,668.60 130.84%3.00%
May 37,357.48 39,961.98 42,618.10 47,259.21 13,289.59 83,829.03 86,343.90 77.38%3.00%
June 73,591.08 83,723.31 94,803.78 92,411.81 51,186.00 158,587.88 163,345.52 71.61%3.00%
July 107,595.18 119,300.76 119,458.02 131,645.50 112,238.30 250,279.99 257,788.39 90.12%3.00%
August 87,674.05 100,628.23 98,193.15 110,203.30 101,457.62 126,733.80 130,535.81 15.00%3.00%
September 68,139.11 81,837.60 85,257.82 89,362.90 95,186.71 102,767.34 105,850.36 15.00%3.00%
October 45,738.23 48,223.10 53,236.86 45,781.00 56,679.15 52,648.15 54,227.59 15.00%3.00%
November 37,570.50 46,397.08 47,934.88 70,385.29 50,452.72 80,943.08 83,371.38 15.00%3.00%
December 200,114.56 189,505.28 185,008.67 219,964.12 192,249.04 252,958.74 260,547.50 15.00%3.00%
$ 1,289,879.44 $ 1,333,938.61 $ 1,334,306.14 $ 1,486,877.24 $ 1,215,454.02 $ 1,793,603.10 $ 2,038,310.04
% Change from Prior Year 3.42%0.03%11.43%-18.25%47.57%13.64%
Avon Town Council Budget Retreat
September 24, 2021
Real Estate Transfer Tax
•YTD RETT through August is $3,411,897
•Average Annual RETT for Past 5 Years -$4,436,868
•2021 Revised CIP Budget Increased to $4.5 million
Avon Town Council Budget Retreat
September 24, 2021
URA TIF Property Taxes
•2021 TIF Area Increment Net Assessed Valuation -$29,446,870
•2020 TIF Area Increment Net Assessed Valuation -$25,630,460
•Total New Construction -$54,034,830
•Net AV Change $3,816,410 or 14.89%
•Total 2021 TIF Area Overlapping Mill Rate –62.346
•Total URA TIF Property Tax Revenues -$1,835,895; Increase of $228,192
Avon Town Council Budget Retreat
September 24, 2021
American Rescue Plan Act
•Signed into law by President Biden on March 11, 2021, the American Rescue Plan Act (ARPA)
allocates $1.9 trillion to COVID-19 relief and economic recovery.
•The funds are provided over two distributions; the first half was received in mid-June for smaller cities,
the second half will be available one year later.
•Recipients may use funds to cover eligible costs incurred during the period that begins on March 3,
2021, and ends on December 31, 2024.
•The Town has received $818,269.13 as its first traunch payment.