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2019 Final Adopted Budget2019 Adopted Budget Five Year Capital Improvements Plan Town of Avon, Colorado 2019 ADOPTED BUDGET Prepared by: Department of Finance Scott C. Wright, CPA, CPFO, Acting Town Manager TOWN OF AVON, COLORADO 2019 ADOPTED BUDGET Town Council Jennie Fancher, Mayor Sarah Smith Hymes, Mayor Pro Tem Megan Burch Matt Gennett Amy Phillips Scott Prince Jake Wolf Leadership Team Scott Wright, Acting Town Manager / Finance Director Preston Neill, Deputy Town Manager John Curutchet, Recreation Director Greg Daly, Police Chief Justin Hildreth, Town Engineer Rego Omerigic, Fleet Director Gary Padilla, Public Works Director Matt Pielsticker, Planning Director Lance Richards, Human Resources Director Eva Wilson, Mobility Director Cover Photo: Nottingham Lake with view of the Pavilion by Max Phannenstiel Town of Avon 2019 Adopted Budget Table of Contents I. Introduction and Budget Structure 1-8 Budget Message 9 Organizational Chart 10-12 Profile of the Town 13-24 2019 Strategic Plan 25-27 Fund Descriptions and Basis of Budgeting 28-31 Financial and Budgetary Policies II. Financial Overview and Fund Summaries Consolidated Financial Schedules and Graphs: 1 Financial Overview - Total All Funds 2-3 Financial Overview - Total By Fund - 2019 Adopted Budget 4 Graphs - 2019 and 2018 Total Operating Revenues by Major Source 5 Graph and Table - 2019 Taxes by Type 6 Graphs - Property Taxes 7 Graphs - 2019 and 2018 Total Expenditures by Major Function 8 Graph and Table - 2019 Expenditures by Fund Type 9 Graphs - 2019 and 2018 Fund Balances by Fund 10 Graphs - 2019 and 2018 Personnel Expenditures Fund Summaries General Fund 11 Fund Summary 12 Graphs - Operating Revenues and Operating Expenditures 13 Graph and Table - Tax Revenue 14 Graph and Table - Expenditures by Object Class and Function 15-17 Revenue Detail 18-19 Department Expenditure Summaries 20-21 Departmental Operating Costs 22-25 Avon Urban Renewal Authority Fund 26-27 Community Enhancement Fund 28-30 Water Fund 31-32 Affordable Housing Fund 33-34 Exterior Energy Offset Fund 35-36 Disposable Paper Bag Fee Fund 37-38 Debt Service Fund 39-42 Mobility Enterprise Fund 43-45 Fleet Maintenance Enterprise Service Fund 46-58 Equipment Replacement Internal Service Fund Page 1 Town of Avon 2019 Adopted Budget Table of Contents III. Capital Projects 1 Capital Projects Budget Summary 2 Capital Projects Fund Summary 3-4 Capital Projects Fund 5-Year Plan - Summary 5-6 Capital Projects Fund 5-Year Plan - Inventory Detail 7 Graphs and Table - Funding Sources and Costs by Category 8-14 Capital Project Descriptions IV. Department Summaries 1-17 A. General Government 1-6 B. Human Resources 1-13 C. Finance & IT 1-15 D. Community Development 1-15 E. Police 1-13 F. Public Works 1-11 G. Engineering 1-21 H. Recreation 1-12 I. Mobility 1-7 J. Fleet Maintenance V. Supplemental 1-3 Personnel Schedule - Full-time Employees 4-5 Full-Time Salary Ranges 6 Part-Time Ranges 7 Debt Schedule 8 Legal Dept Margin 9-27 Chart of Accounts 28-30 Resolution No. 18-23 Adoption of Operating Budget 31-32 Resolution No. 18-24 Adoption of CIP Budget 33 Resolution No. 18-25 Property Tax Levy - General Operating Expenses 34-37 Certification of Tax Levies - Town of Avon 38-39 Resolution No. 18-26 Property Tax Levy - General Improvement District No. 1 40-42 Certification of Tax Levies - General Improvement District No. 1 Page 2 January 14, 2019 Mayor, Town Council and Avon Residents: I am pleased to present the Town of Avon 2019 Adopted Budget. This budget document reflects the Town’s commitment to provide high-quality yet cost-effective services while exercising prudent financial management and reflecting the Town’s stable financial position. This budget document provides a detailed description of the Town’s investment of its valuable resources in operations and capital projects. Included in this description is information on the Town’s organizational structure, historic and projected revenues and expenditures, and explanations for how funding decisions are guided. The document also includes a detailed five- year plan for major capital project investments. The budget was adopted by the Town Council on December 11, 2018, after a series of work sessions and public hearings. Strategy and Priorities The 2019 budget is guided by the 2019 Town of Avon Strategic Plan, which was adopted by the Avon Town Council on October 23, 2018, and was developed to help guide decision-making and provide the structure for ensuring that investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of Avon. The Strategic Plan is updated each year to reflect the important worked planned by the Town. This budget reflects the Town’s commitment to the successful implementation of the Strategic Plan’s vision for the continued growth and development of Avon. Contained within the Strategic Plan, is the Strategic Plan Vision which provides a dynamic overview describing the way of life in Avon, the value the community holds, and serves as a comprehensive statement regarding the focus and directed outcomes of the Town’s work. Strategic Plan Vision “…to provide a high quality of life, today and in the future, for a diverse population; and to promote their ability to live, work, visit and recreate in the community.” From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the Town. The four outcomes are outlined below: •Support a strong community, building on strengths as a year-round mountain resort community; •Preserve and enhance the natural environment; •Develop inclusive and diverse economic, educational, recreational and cultural opportunities; Section I, Page 1 •Provide a responsive, cutting-edge and effective government. Once the Strategic Plan is adopted, the proposed budget is prepared with departments submitting their plans for implementing the strategies necessary to achieve the outcome identified above. Priority Based Budget The 2019 budget utilizes a Priority Based Budget (PBB) approach for using a strategic decision- making process in funding programs and services to best ensure effective use of the Town’s limited resources. This process is intended to evolve over time to provide more useful information as to the relative importance of individual programs and services which can then be prioritized within and across departments. The PBB approach requires budget narratives which describe discrete and specific activities and operations for each Town fund and program. Each operation is then quantified in terms of estimated personnel and nonpersonnel costs providing a total cost for the operation. Performance Metrics In addition to the budgets being described and quantified as activities and operations, “performance metrics” for each of the operations are included. Performance metrics are constructed to encourage performance improvement, effectiveness, efficiency, and appropriate levels of internal controls. The results are intended to help all departments incorporate "best practices” into each operation. The incorporation of performance metrics is a delineation of how department effectiveness will be quantified. The metrics, and the use of the results, are expected to evolve as Avon municipal government becomes more adept in defining, using and amending these measurements. Budget Overview Property Tax and Sales Tax Collection The Town’s net assessed valuation increased by 1.96% in 2018, to a total value of $208,910,930. The Town’s mill rate for general operating purposes will remain at 8.956 mills. The Town does not currently have a mill levy for debt service. Sales tax revenues for 2019 are projected to increase by $75,000 over revised 2018 estimates, which were revised up by $216,539, or 2.6% from the original adopted 2018 budget. The increase is projected to come from sales taxes on cigarettes, which are now subject to the Town's 4% sales tax, and from an increase in sales tax licensees resulting from changes in regulations at the Colorado Dept. of Revenue. The new regulations state that sales tax must be collected and remitted on the jurisdiction's tax rate at the point of delivery for the taxable good when taxable goods are delivered to a Colorado address outside the retailer's jurisdiction. Accommodation tax revenues for 2019 are projected to increase by 2% over revised 2018 estimates which were revised up by $40,145 or 3.1% from the original adopted 2018 budget. Section I, Page 2 All Funds: The Town’s total 2019 appropriations for all funds equals $30,013,091. Total estimated revenues for 2019 are $28,593,474 and estimated total ending fund balances are $15,905,310. Taxes make up 70.42% of estimated operating revenues, with charges for services making up 15.74% and intergovernmental revenues 8.01%. Transportation and fleet maintenance constitute the highest percentage of operating expenditures at 18.11%, with public works and engineering at 17.48%, public safety at 14.93%, general government and finance at 14.84%, recreation at 6.27%, and community development at 5.73%. General Fund: General Fund operating revenues are budgeted at $16,963,158 in 2019, with taxes accounting for the majority of revenues ($13,446,397; 79.27%). Sales and accommodation taxes represent 73.5% of total taxes, with general property taxes representing 13.95%. Appropriations for 2019 General Fund operating expenditures total $15,301,928. Expenditures for public works make up the largest portion (29.0%), with public safety at 25.42%, general government 25.15%, recreation 10.68%, and community development 9.75%. Fund balances in the General Fund are budgeted to decrease by $68,659 to a total estimated ending balance of $5,802,539 for 2019. The estimated ending fund balance represents 33.6% of 2019 General Fund appropriations or the equivalent of over four (4) months of operations. The Town, as a resort community, retains this level of fund balance because of its heavy reliance on sales and property tax revenues, which can fluctuate due to the weather conditions related to winter snowfall and drought periods, the national economy, and general tourism demand. The Town’s fund balance provides the resources necessary to be more adaptable to the short-term financial environment and reduces the need for long term capital financing. Reserve Policy - General Fund balances reflect an allocation of restricted and unassigned fund balances, including the Town’s policy of maintaining a 25% minimum reserve balance. Restricted fund balances include the 3% TABOR Emergency Reserve. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2014 2015 2016 2017 2018 YTD Sales Tax Comparison through October Section I, Page 3 Capital Projects Fund: Total expenditures in the Capital Projects Fund are budgeted at $3,245,379 for 2019. Anticipated major projects include phase two of the Beaver Creek Blvd. street rebuild project, the Avon Recreation Center weight room expansion project, Benchmark Rd. on -street parking project, West Beaver Creek Blvd. railroad crossing improvements, and Nottingham Rd. debris flow improvements. The Town collects a 2% tax on the sale price of real property within the Town. These monies are dedicated to capital improvement projects. Real estate transfer tax collections totaled $4,449,530 in 2017, are estimated at $3,500,000 for 2018, and are budgeted at $2,775,000 for 2019. Demand continues to grow for residential and retail/commercial real estate, and local construction contractors indicate strong demand for work in Eagle County. Debt Service Fund: Appropriations in the Debt Service Fund equal $1,018,354 for 2019. Revenues for payment of debt service come from transfers-in from the Capital Projects Fund and interest earnings on bond reserves. All current outstanding debt issues are certificates of participation. Mobility Fund: Appropriations for the Mobility Fund, (formerly the Transit Fund) an enterprise fund, total $2,916,023 in 2019. Revenues in support of the expenditures include $1,200,000 from the 2019 General Fund operating subsidy; property taxes of $41,592 from General Improvement District No. 1; charges for services from Beaver Creek of $124,000 for skier and evening restaurant shuttles, and $146,806 from bus wash revenues by both third party and Town departments; other revenues of $114,192 for the lease of bus parking spaces to ECO and others, and $18,000 in advertising revenues. Total estimated ending fund balance is $386,326. Fleet Maintenance Fund: A second enterprise fund, Fleet Maintenance, has budgeted operating revenues of $1,214,791 from charges for services provided to both third parties and Town departments. An additional $550,000 in other sources is provided through a General Fund operating transfer. Appropriations are budgeted at $1,801,273. The total estimated ending fund balance is $19,326. Other Funds: The Urban Renewal, Community Enhancement, Water, Affordable Housing, Exterior Energy Offset, and Disposable Paper Bag Fee funds provide for the accounting of dedicated revenues to specific types of expenditures. Revenues to these funds generally are aggregated over a period of years into their respective fund balances, and then spent for prioritized projects. 2018 Accomplishments Avon’s Regional Recycle Drop Site Now Housed Next to Home Depot The regional recycling center in Avon has moved from to. The Town of Avon worked with Eagle County to transition the Avon Recycling Center from the site operated by Vail Honeywagon at 160 Nottingham Ranch Road to a new site at 375 Yoder Avenue (Lot 5), a Town-owned parcel, just past the Home Depot. Section I, Page 4 New Avon Town Hall Avon town staff moved into its new headquarters on Monday, October 16, at 100 Mikaela Way. Formerly known as the "Skier Building", the new LEED Gold certified building includes community space and meeting space that is open to the public on the first floor, in addition to staff offices on the second and third floors. Members of the public are invited to an Open House at Avon Town Hall on Tuesday, November 13th at 4:00 p.m. prior to the evening’s Council meeting. Tobacco and Cigarette Regulations In August 2018, the Avon Town Council approved an ordinance which raised the legal age to purchase tobacco products in Avon from 18 to 21 years of age and created a local tobacco sales license. The intent of the ordinance is to make it more difficult for those persons age 18-20 to purchase tobacco products. The Town Council also took action to refer a tax measure on cigarettes, tobacco and nicotine products, which would impose a $3 per pack local excise tax on cigarettes and a 40% local sales tax on the sale of other tobacco products. Town of Avon 40th Anniversary On Thursday, September 13th, the Town of Avon held a community picnic to celebrate its 40th Anniversary. The picnic was held from 5:30 to 7:30 p.m. with free food and drink, and live music provided by the Frisco Funk Collective. Avon Town-owned Properties Development Strategies Since January 2017 the Town has been engaged in developing the Avon Town-owned Properties Plan with Design Workshop, a planning and landscape design firm. Key properties, owned by the Town of Avon, have been studied and discussed over the past year with the community. Comments from an online questionnaire, open houses, and public meetings helped to form the basis for the final plan. As adopted, this plan will serve as a guideline for future development, which includes the following properties: •Tract G. Primarily focused on the east side of Nottingham Park near the old Town Hall and the 351 Benchmark Property (old Fire Station). •Old Wildridge Fire Station •Village at Avon park site •Village at Avon school site (Lot E) •Public Works Site (Lot 5) •Wildwood Properties (Avon Annex Building) Section I, Page 5 Beaver Creek Boulevard Street Improvement Redesign Project The Town of Avon has taken a significant step in bringing walkability, bike safety, and parking and streetscape improvements to the Town in its transformation of Beaver Creek Blvd. through a comprehensive street improvement project of widened sidewalks, modifications of roundabouts, additional on-street parking, improved storm-water treatment, consistent lighting, an east to west bike route through Town, narrowed travel lanes, wayfinding signs, and landscaping improvements. The project was supported by a Walkability Audit completed by world leading walkability expert Dan Burden of Bluezones. Plastic Bag Ban and Paper Bag Fee On May 1, the Avon Town Council enacted a ban on disposable plastic bags being provided by retailers to customers at the point of sale. The goal of the program is to reduce plastic waste by eliminating unnecessary disposable plastic shopping bags. The Town Council is currently researching a further ban on polystyrene. Community Housing Plan The importance of a proactive housing program was reinforced in the Town's 2017 Comprehensive Plan goals and policies, as well as the 2017-2019 Strategic Plan. In March the Town Council conducted a retreat devoted to housing and led by housing professionals from Eagle and Summit counties. The purpose of the retreat was to provide data regarding housing need, review Avon’s current housing stock, learn about successful projects in other jurisdictions, and to develop actionable strategies for the Town. Goals and Objectives of the Community Housing Plan are as follows: • Focus on increasing deed restricted homeownership opportunities for households making equivalent of 140% or less of the Area Median Income - $430,000 for a household of three people in 2018. • Cultivate the goal of homeownership and increase the “missing middle” inventory, in place of additional rental housing stock, to create a more balanced housing portfolio. • Prioritize price point, quality and amenities when considering new rental housing that is attractive to “step up” renters and seniors looking to downsize. • Stabilize or increase the percentage of year-round, Eagle County workforce residents. Richard Wheelock with Agave has entered into a Master Lease Agreement with the Town for the rental of the fire station for the winter season. The aim is to achieve a total occupancy of 25 workers. Richard is working with other local businesses to sublet portions of the leased premises. With several workers already in the process of moving into the building, it is anticipated that the remainder of the rooms will fill up slowly throughout the month as we approach opening day of ski season. Section I, Page 6 Climate Action In December 2017, the Town adopted the 2016 Eagle County Climate Action Plan. With this adoption, Town staff has developed an implementation plan for specific goals. Some of the goals that have been accomplished or are underway include: •Creation of a renewable energy sales tax rebate, •Creation of exterior energy offset regulations and fees, •Extension of the Town's waste heat recovery system to heat New Town Hall, •Join the Colorado Communities for Climate Action (CC4CA) coalition, •Implement a bike share program, •Implement a car pool program, •Plastic bag ban, •Multi-modal plan (see B/C Blvd.) •EV charging stations at New Town Hall, •Conversion of street lighting to LED •New Town Hall LEED Certification •Installation of 150.15kW solar panel array at the Avon Regional Transit Facility and execution of a contract with Holy Cross Energy to sell the Town's energy production back to Holy Cross for 9.572 cents per kWh (Kilowatt Hour). Short-term Rentals In summer of 2017, the Town began a comprehensive program of identifying and licensing short-term rental units within the Town of Avon to ensure compliance with the Town’s licensing and sales tax codes. At the end of the 2017-2018 ski season, a report was given to Town Council containing the following statistical information: •947 total average rental units with online advertisements. These can be active, inactive, short-term, long-term, identified and not identified; •316 average rental units identified. These are rental units that have been linked to a specific parcel number, unit number and property owner; •238 average rental units unable to be identified; •385 average rental units with no active advertised listings. Rental units that are temporarily inactive but that can quickly become actively advertised; •8 average long-term rentals; •Total new short-term rental revenue: $76,356.89; •68 total new short-term rental business licenses. The Town Council is currently evaluation additional zoning code regulations for short-term rentals such as parking requirements, trash, safety requirements such as CO2 alarms, etc. 2019 Budget Expenditure Highlights The 2019 budget has been developed to address priorities identified in the Strategic Plan with major emphasis on the following: Section I, Page 7 •Implement the development strategies identified within the adopted Town of Avon Town- Owned Properties Plan for seven sites including Tract G, Wildridge Fire House, Swift Gulch, the Village at Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the Wildwood Properties. •Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing densities, styles and types, including rental and for sale, to serve all segments of the population; and 2) Coordinate with neighboring communities to provide an attainable housing program that incorporates both rental and ownership opportunities, which are affordable for local working families. •Meet the goals and objectives of the Avon Community Housing Plan. •Invest in Multi-modal Improvements prioritizing walkability and bicycle use on streets, with transit, parking and wayfinding. •Implement the priorities from the 2016 Town of Avon Climate Action Plan Implementation Schedule, adopted on March 28, 2017. •Proactively ensure trees on public and private property do not host and spread viruses; remove dead trees with a well-developed landscape program. •Develop a comprehensive Fire Mitigation Plan for Town-owned properties. •Work with the Eagle River Fire Protection District on planning and implementing an emergency egress for the Wildridge community. •Continue to solicit, develop and fund, in partnership with qualified producers, a diverse program of vibrant arts, educational, cultural and recreational offerings at the Avon Performance Pavilion and Main Street Mall. •Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon Town Council. •Construct a connecting trail from the southern terminus of Lake Street to the Eagle River Regional Trail. •Implement the action plan to pursue a Colorado Creative District designation. •Rebuild the Eagle River Whitewater Park. None of this effort would have been possible without the continuing support and direction of the Town Council. As representatives of the public interest of the Town of Avon, each member has spent a considerable amount of time and energy in governing the process of preparing this document. In addition, preparation of the annual budget requires a significant effort on the part of department directors and the staff. The staff’s commitment to financial management and efficient and effective operations and services is the key to making the most of every taxpayer dollar spent. Thank you to all who participated in this effort. Respectfully submitted, Scott Wright, CPA, CPFO Acting Town Manager Section I, Page 8 Section I, Page 9 PROFILE OF THE TOWN OF AVON, COLORADO The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate Highway 70 from east to west. The primary transportation route to and from Avon is I-70. Aviation services and transportation are available at the Eagle County Airport, 24 miles west of the Town. The Town provides bus transportation services within the Town and offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County Regional Transit Authority which provides bus service throughout Eagle County. Eagle County encompasses approximately 1,694 square miles and spans from the summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public – comprised of National Forests, wilderness areas, Bureau of Land Management properties, and state and local public lands. The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census reported a population of 6,541. This figure represents the permanent resident population. Total population increases significantly during the winter tourist ski season. The Town operates under the council/manager form of government. Policy-making and legislative authority are vested in the Town Council, which consists of a mayor and a six- member council. The Town Council is responsible, among other things, for passing ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the policies and ordinances of the Council, overseeing the day-to-day operations of the Town, and for appointing the heads of the Town’s departments. The Council is elected on a non-partisan basis. Council members are elected to four-year staggered terms with three council members elected in November 2020, and the remaining four to be elected in November 2022. The mayor and mayor pro-tem are elected from amongst the elected council members by a majority vote. The mayor presides at meetings of council and shall not vote until all other Council members present who are eligible to vote have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council members is required for the adoption of an ordinance, resolution, order for appropriation, approval of a contract or approval of an intergovernmental agreement. The Town is a home-rule community empowered to levy a property tax on the assessed value of real property located within the Town. The Town collects a 4% sales tax on all retail sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium units and other accommodations within the Town. The Town also collects a 2% real estate transfer tax on all sales of real property located within the Town. An important exception is within The Village at Avon Planned Unit Development where, in accordance with the Annexation and Development Agreement of October 13, 1998, and as subsequently amended, the Town does not currently collect these taxes. The Town has the power by state statute to extend its corporate limits by annexation, which is done periodically when deemed Section I, Page 10 appropriate by the Town Council. On November 1, 2018, the Town began collecting a 4% sales tax on the sale of cigarettes. Additionally, as part of the November 6, 2018 general election, Avon voters approved a new tax of $3 per pack of cigarettes and a 40% on all other tobacco products. The Town provides a full range of municipal services including police protection; the construction and maintenance of parks, streets and roads, and infrastructure; recreational amenities and cultural activities and events; community planning and zoning; and general administrative services. Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial planning and control. No later than October 15th, the Town Manager submits to the Mayor and Town Council an adopted budget for the calendar year commencing the following January 1st. The budget is prepared by fund, department, program and project and includes information on the prior year, current estimates and requested appropriations and estimated revenues for the upcoming year. The Town Council holds public hearings and may change appropriations except for expenditures required by law for debt service or for estimated cash deficits. No change to the budget may increase the authorized expenditures to any amount greater than the total amount of funds available. The Town Council must adopt the budget by resolution prior to December 15th. Once adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department. A department is defined by the Town as a distinct, principal or specialized division (e.g. the department of public works). Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to actual comparison are provided in this report for all funds and are presented at a lower-than- required level of control to facilitate detailed financial analysis. Strategic Plan. Town Council updated and approved its 2019 Town of Avon Strategic Plan on October 23, 2018. The 2019 budget utilizes a priority-based budget approach for using a strategic decision-making process in funding programs and services to best ensure effective use of the Town’s limited resources. This process is intended to evolve over time to provide more useful information as to the relative importance of individual programs and services which can then be prioritized within and across departments. This budget approach requires budget narratives which describe discrete and specific activities and/or operations for each Town fund and program. Each operation is then quantified in terms of estimated personnel and nonpersonnel costs providing a total cost for the operation. Local Economy. Year-round tourism and winter recreation-related businesses account for a significant portion of the employment and earned income of area residents. Skier and snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such visits in Colorado. Called “A skier’s Disneyland” Skinet.com ranked Beaver Creek Resort best for grooming and Vail was ranked best for terrain for the 2019 Resorts of the Year awards. Section I, Page 11 In addition to skiing and associated winter-time activities, the area promotes many summer activities. The Town of Avon sponsors numerous special events throughout the year to area residents and visitors including a 4th of July fireworks display; multiple sporting events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like the spring Easter egg hunt. Avon’s Whitewater Park, with three distinct water features, is also open all summer for boaters and spectators to enjoy. Offering several championship golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40 golf communities in which to live. Other summer activities include hiking, horseback riding, bicycling, kayaking and rafting, as well as other recreational sports. Section I, Page 12 TOWN OF AVON 2019 STRATEGIC PLAN Adopted by the Avon Town Council Resolution 18-14, Series of 2018 October 23, 2018 Section I, Page 13 Purpose of the Strategic Plan The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring that investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of Avon. Updated each year to reflect the priorities of the Town Council, the adopted Strategic Plan provides the Avon community information about the important work planned by the Town, over the planning period. Once the Strategic Plan is adopted, a budget is prepared to meet the program, followed by each department submitting a business work plan to the Town Manager, identifying the timing and process for implementing each strategy. Progress on the work plans are monitored to ensure outcomes are met. •The Comprehensive Plan is the key leadership planning document of the Town and leads the Strategic Plan’s Vision, with the identification of tactical actions to meet the Vision. •In July of 2018, the Town Council provided the opportunity for residents and businesses to identify the most important issues in the Town through civic engagement outreach at open houses and through a Community Survey. The results have aided the Council in identifying priorities over the next several years and have provided information as to other methods to engage the public in the vision and strategic planning of the Town. The Strategic Plan is organized as follows: •The Strategic Plan Vision provides a dynamic overview describing the way of life in Avon, the values the community holds and serves as a comprehensive statement regarding the focus and directed outcomes of the Town’s work. The Vision is directed by the Comprehensive Plan. •From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the Town. The four outcomes, with successes and strategies to achieve each vision are detailed, resulting in a Strategic Plan. Section I, Page 14 Strategic Plan Vision “Avon’s vision is to provide a high quality of life, today and in the future, for a diverse population; and to promote their ability to live, work, visit and recreate in the community.” TOWN OF AVON COMPREHENSIVE PLAN, ADOPTED MAY 23, 2017 The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a focus on families and workers, and that will build on its strengths to become a nationally and internationally recognized year-round mountain resort community. Committed to providing a high level of municipal services for our citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational and educational offerings in partnership with our broader community and regional public and private sector agencies, thereby ensuring sustained economic vitality and a vibrant community experience. Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at its founding and in its early years. It is this superior level of quality development that Avon believes will be its comparative advantage in the future, and, therefore, will work to attract and promote these types of developments by ensuring Town plans and incentives are constructed in a manner which provides the development community clear and timely information; and, by steadfastly maintaining a professional and solution-oriented municipal business. The Town will continue to value and support our full-time and part-time resident population by providing an exceptional level of municipal services and by working to retain existing businesses as the Town seeks to expand its retail and commercial base, while fostering our sense of community through both our spirit and the built environment. The importance of vibrancy and activity within the Town will be supported by attracting an array of new and diverse cultural and recreational events to Avon which are in concert with the values of our community and serve to nurture a cohesive sense of place and public. It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and efficiency in providing government services and a practiced belief in open and transparent governance that will lead the successful implementation of this vision for the growth and development of Avon. Section I, Page 15 Strategic Plan Fiscal Year 2019 SUPPORT A STRONG COMMUNITY, BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY The Town will continue to value and support our community through a strong and diverse economy, attentive to business retention and proactively partnering with the private sector to expand Avon’s retail and commercial base. The Town’s commitment to planning for future growth; to ensuring there is a hierarchy of built forms to reflect the importance of the Town Center; an openness to new community development trends; and, recognition of private property interests and the costs of doing business with the Town, sets forth a dynamic relationship for the successful construction of the built environment and business growth. In its commitment to supporting a strong, mountain resort community, the Town endeavors to create a visually appealing gateway to Avon. RECENT SUCCESSES Adoption of the Town of Avon Town-Owned Properties Plan Adoption of the Avon Community Housing Plan Adoption of the 2017 Town of Avon Comprehensive Plan Completion of “Fiscal Analysis – Peer Community Comparison or Revenues, Budgets and Services and Assessments of Real Estate Transfer Tax Impacts” Report Launch of Tipsy Taxi Program Avon.org website updated Discoveravon.org website launched Launch of Zagster Bike Share Program Voters approved broadband exemption from SB 05-152 STRATEGIES Tier 1 Priorities Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing densities, styles and types, including rental and for sale, to serve all segments of the population; and 2) Coordinate with neighboring communities to provide an attainable housing program that incorporates both rental and ownership opportunities, which are affordable for local working families. Meet the goals and objectives of the Avon Community Housing Plan. Implement the development strategies identified within the adopted Town of Avon Town-Owned Properties Plan for seven sites including Tract G, Wildridge Fire House, Swift Gulch, the Village at Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the Wildwood Properties. o Develop an implementation plan. o Continue working to bring the Hahnewald Barn project from concept through schematic design for further consideration of relocation. Assist the Planning and Zoning Commission and Avon Historic Preservation Advisory Board, collectively the Hahnewald Barn Stakeholder Group, as they review materials and provide formal recommendations to the Council. Council will make final decisions regarding the design of the project, and authorizing next steps moving forward. o Work with Eagle County to ensure a successful transition of the regional recycling center to Lot 5. Section I, Page 16 o Ensure increased access to the Eagle River. o In the interim, construct cleaning and minor facility upgrade budgets for Fire Station 7 and the Wildridge Fire Station for renting to workers and/or working families, with consideration of terms which allow for future renovation. o Evaluate the development of an Ad Hoc Committee to evaluate the expansion of the Avon Recreation Center for the purposes of: 1) involving community in one of the most used and expensive community assets, (2) determining the best uses as desired by the community for the expansion, and (3) allowing a community based support for any taxing ballot question to be established on a grass-roots basis.  Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit, parking and wayfinding. o Complete the Beaver Creek Boulevard Streetscape Improvements Project. o Complete the Town of Avon Multimodal Transportation and Parking Plan o Nottingham Road/I-70-Avon Road Underpass Improvements – Design 1) Nottingham Road drainage improvements to mitigate mud and debris flows; 2) Pedestrian safety improvements including crosswalks and sidewalks; and 3) I-70-Avon Road Underpass Safety/Beautification Entry Improvement. Bid and Construct as designs and funding are approved. o Fully support Avon transit as a key element of a walkable community; stay attentive to the potential role of autonomous cars. o Participate in the development of the ECO Transportation Development Plan and work with the ECO Board to advance Avon initiatives, such as increasing to late night bus service to serve workers.  Evaluate the tiers of the Avon water tap fee to ensure that the fee accounts fairly for residential home sizes.  Maintain the Zagster bike share program, monitor and report on challenges and successes. Explore expansion of stations, sponsorship opportunities, and partnerships with outside organizations.  Define a broadband strategy and develop a broadband plan that identifies current assets and community needs to assist in developing architectural alternative concepts and cost opinions. Once preferred alternatives are identified and a roadmap is put in place, move into the planning phase.  Work progressively with the Union Pacific Railroad to: 1) Verify the railroad ROW through Avon; 2) Gain permits for needed pedestrian infrastructure on WBCB; 3) Sustain continual clean-up of the railroad ROW; 4) Address the Richardson Ground Squirrel population; and 5) Explore opportunities for a cross-country ski track and allowing railbikes from Edwards to Minturn. Tier 2 Priorities  Evaluate the formation of a special improvement district to improve the facades of the Avon Center, Comfort Inn, First Bank, and other properties along E/W Beaver Creek Boulevard, including but not limited to landscaping, streetscape and beautification programs. Include development of public spaces in the district assessment.  Evaluate whether Avon should pursue a Downtown Development Authority to support economic development partnerships.  Support Town Council efforts to develop a Sister City relationship. On-going  Work proactively with the owners of vacant commercial property to find leaseholders and/or redevelopment projects and, when appropriate, 1) Utilize Urban Renewal Authority tax increments Section I, Page 17 generated from the existing district or in a potential new Urban Renewal Authority district, and/or 2) Other economic development incentives including tax rebates, zoning amendments, etc. Maintain a strong partner relationship with the Avon business community, developers, the EGE Air Alliance, Vail Valley Partnership and the Vail Centre. Consistently issue the Avon Quarterly Business Newsletter and hold annual update meetings with Avon business owners and representatives. Support the efforts of the Avon Business Association, when appropriate. Be aware and proactive in Town projects, programs and day-to-day work in the support, retention and development of inclusive neighborhoods, with specific attention to the needs and opportunities for the Avon Elementary School, such as hosting the spring graduation. In the Town’s Swim Program, when appropriate, include Homestake Elementary students in Avon’s school programs. Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for developments in the Town of Avon to discuss current issues, development needs and opportunities. Maintain Google Transit maps for local bus schedules. Section I, Page 18 Strategic Plan Fiscal Year 2019 PRESERVE & ENHANCE THE NATURAL ENVIRONMENT Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the Town in order for the Town to protect Avon’s unique setting and its open spaces. Avon will promote sustainability through the funding of programs and projects to protect the Town’s and the regions clean waters and clean air and to conserve environmental resources. RECENT SUCCESSES Completion of the annexation of the East Avon Preserve Walking Mountains Conservation Easement Adoption of the Climate Action Plan for the Eagle County Community and the accompanying Implementation Schedule CLEER Building Energy Navigator software installed in Town facilities Plastic bag ban and paper bag fee adopted by Council and implemented by staff STRATEGIES Tier 1 Priorities From the 2016 Town of Avon Climate Action Plan Implementation Schedule, adopted on March 28, 2017, implement the priorities, including but not limited to: o Establishing the CO2 baseline, modifying municipal buildings and street lights and monitoring. o Amending the Town’s landscape code to more effectively replace vegetation which has been removed and improve water quality in drainages, streams and along in the Eagle River. o With the expertise of the UERWA, developing outdoor landscape guidelines/regulations to reduce water use and off-site impacts, such as fertilizer run-off, which can affect the Eagle River. o Adopt a paperless strategy to reduce waste and support files, etc. o Take the lead role in working with the UERWA to assess and potentially partner with the Aspens Mobile Home Village to improve and/or replace the property’s water distribution system to eliminate water loss. o Partnering with Walking Mountains Science Center and Eagle County to expand the Energy Smart Program and community educational outreach. o Promote investment and use of energy efficient vehicles, including electric vehicles, by evaluating opportunities to add vehicle charging stations throughout the Town of Avon. Evaluate ways to achieve the Town’s adopted goal to “develop and implement a program to run the Town of Avon – Municipality with 100% renewable energy.” Identify and prioritize which municipal and/or land use codes should be revised to fully implement the Plan, including but not limited to a re-evaluation of the Alternative Equivalent Compliance regulation to include a stronger nexus, with specific metrics for performance to the Climate Action Plan and Avon’s housing goals. Develop, with consultant services, the Harry A. Nottingham Landscape Plan, including in the plan timely replacement of the Town's public tree stock; invite Walking Mountains to evaluate biosphere enhancements to the northwest corner of Nottingham Lake during the planning process. Proactively ensure trees on public and private property do not host and spread viruses; remove dead trees with a well-developed landscape program. Develop a comprehensive Fire Mitigation Plan for Town-owned properties. Section I, Page 19 Work with the Eagle River Fire Protection District on planning and implementing an emergency egress for the Wildridge community. Tier 2 Priorities Consider adopting a “pay-as-you-throw” refuse system and evaluate franchise agreements for waste haulers. At such time as the Eagle County Landfill is prepared to receive compostable collected materials, evaluate how to implement collection in Avon and prepare a recommendation for Council action. On-going Continue serving as an active member of the Climate Action Collaborative to fully implement and achieve the goals of the Climate Action Plan for the Eagle County Community. Continue looking for solar panel installation opportunities. Participate as an active member of the Urban Run-off Group and the Eagle River Watershed Council to evaluate and support, as appropriate, needed Eagle River improvements. Work with the Eagle River Water and Sanitation District, as well as other community organizations, to protect the water quality in the Eagle River for all users. Continue participation in the Actively Green Certification Program. Section I, Page 20 Strategic Plan Fiscal Year 2019 DEVELOP INCLUSIVE & DIVERSE ECONOMIC, EDUCATIONAL, RECREATIONAL & CULTURAL OPPORTUNITIES The importance of vibrancy and activity within the Town will be supported by partnering with existing special events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive sense of place and public. Providing an exceptional system of parks, trails, and recreational programs to serve the year-round needs of area residents and visitors is an important Town goal. RECENT SUCCESSES Completion of the Destination Jump, Splash, Learn Playground in Nottingham Park with a GOCO grant and the appropriation of Community Enhancement Fund monies Completion of detailed diagrams for all Avon event venues, including but not limited to dimensions, location of electrical outlets, irrigation system, domestic water hose bib, parking lots, etc. Completion of Eagle Valley Regional Trail and Metcalf Bike Climbing Lane Completion of Nottingham Park Restroom Remodel Appointment of Ad Hoc Special Events Committee STRATEGIES Tier 1 Priorities Under the auspices of the Ad Hoc Special Events Committee, continue to solicit, develop and fund, in partnership with qualified producers, a diverse program of vibrant arts, educational, cultural and recreational offerings at the Avon Performance Pavilion and Main Street Mall. In particular: o Seek to expand live theater as a desired multi-day or evening festival. o Expand use of the Pavilion in shoulder seasons to local band productions, which are low key and low budget, such as a battle-of-the-bands or open mike nights. o Work with Bravo! Vail to pursue performance options at the Avon Performance Pavilion. o Explore a partnership with the Vail Valley Foundation to provide management of non-Town produced special events at the Avon Performance Pavilion o To streamline and assist local and national big city promoters to efficiently produce and market events: Develop best marketing practices and marketing advice for event success in Avon, and coop with any Avon marketing plan, where Avon has provided funding or use of a Town venue. Establish, for ticketed events, procedures and policies to limit poaching of concerts. Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon Town Council, as soon as possible; and 1) pursue construction grants, when appropriate; and 2) rigorously seek an easement to construct a connecting trail from the southern terminus of Lake Street to the Eagle River Regional Trail. As directed by the Town Council on May 23, 2017, implement the action plan to pursue a Colorado Creative District designation; budget and retain qualified consultant services for development of a strategic plan, as may be needed. Rebuild the Eagle River Whitewater Park. Section I, Page 21  Evaluate the pros and cons of the Town of Avon using its special event liquor permit quota, as allowed for events at a Municipal Arts and Cultural Facility, which may include the Main Street Mall, New Town Hall, Harry A. Nottingham Park and the Avon Performance Pavilion. As part of the evaluation assess alternatives for forming a (Liquor) Entertainment District or liquor license for venue premises.  Continue to actively work with the USFS to identify and plan for improvements to USFS 779 and USFS 717.1B. Tier 2 Priorities  Build photo monuments around the commercial core to memorialize Avon’s history.  Evaluate a Scientific and Cultural District to provide funding for Walking Mountains Science Center’s educational programming and Avon’s cultural activities.  Identify locations for the installation of outdoor percussion instruments, including pianos, and fund in the Capital Projects Fund, when feasible.  Develop a plan for the completion of the Main Street Mall from the existing Mall to Lake Street and Nottingham Park. On-going  Maintain Nottingham Park to a high standard and continue to make it the focal point of the community.  When approving Town funded or supported festivals and events which offer alcoholic libations, require that the sponsoring non-profit is an Avon community grant recipient or locally based nonprofit.  Support regional World Class events and the Walking Mountains Science Center.  As appropriate, share the results of the Community Survey with potential business interests in terms of types of businesses and services desired in Avon.  Support the unmet needs of non-profit organizations in Eagle County, by way of the Town’s annual Community Grant Program, by welcoming applications from organizations and agencies seeking funding for programs, projects, services or activities that support the Town’s stated priorities in the Town’s annual Strategic Plan.  Maximize the grant resources available through potential sources available such as through the Office of Economic Development and International Trade, including its new Outdoor Industry Recreation Office; a Scientific & Cultural Facilities District, and Department of Local Affairs.  Ensure a valley-wide events calendar is maintained through the Vail Valley Partnership.  Be creative in activating the Town public ways with ideas such as bicycle pedal bars or a railroad trolley car.  Schedule Council civic engagement opportunities at the Pavilion Green Room. Section I, Page 22 Strategic Plan Fiscal Year 2019 PROVIDE A RESPONSIVE, CUTTING-EDGE & EFFECTIVE GOVERNMENT Ensure that Town government is managed and operated as a competitive business and in a manner which is client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing best practices, and using Town resources effectively and efficiently in each department. Provide for the development of capital projects, which support the community-resort economy, and promote the Town brand through a five-year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you-go, new mill levy and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative and resilient to change RECENT SUCCESSES  New Police Station at the Public Safety Facility completed  New Town Hall completed with a LEED Silver Certification  Civic engagement programs expanded  Balanced budgets achieved  Reserves maintained STRATEGIES Tier 1 Priorities  Continue implementing the Town of Avon Marketing Plan and Avon Brand Guidelines  Monitor and adjust as needed the comprehensive Community Swim Program.  Identify location(s) and cost(s) for the development of one or more dog parks in Avon or nearby in partnership with Eagle-Vail. Tier 2 Priorities  Plan and budget for the development of Lot 5, in the Five-Year Capital Improvements Plan, including adding a reserve line item for an equipment and vehicle storage facility and future office space.  Update Procurement Code, including revisiting the maximum contract authority for the Town Manager, reviewing expenditure approval levels, and adding provisions for the disposal of excess or obsolete property. Also, clarify other areas of authority on easements, leases, property conveyances, license agreements, etc. On-going  Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating deferred maintenance funds as required, and seeking long term debt approval, when appropriate.  Provide strategic Council leadership, consistently practicing open and transparent government.  Continue to evaluate staffing levels to ensure a high level of municipal services for our citizens and visitors. Section I, Page 23  Continue holding an annual Town Clean-Up Day event during the evening hours of a weekday in the spring that includes a community gathering after the clean-up event is completed.  Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees, a triannual community survey, volunteerism program, etc. Look to advance the Town’s partnership with staff members, parents and students at Avon Elementary School.  Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to economic fluctuations; transfer surplus funds to capital projects.  Continue to develop annual department work plans, which are measurable and maintain accountability.  Hold annual or bi-annual sessions in joint meeting settings with government partners.  Seek a naming sponsor for the Avon Performance Pavilion. Section I, Page 24 TOWN OF AVON DESCRIPTION OF FUNDS Fund Major Revenue Sources Purpose Fund Balance Restrictions Fund Balance Reserve Policies General Fund General property taxes, sales taxes, utility taxes, lodging taxes, franchise fees, licenses & permit fees, intergovernmental revenues, recreation charges, fines & forfeitures, investment earnings, other miscellaneous revenues. The Town’s primary operating fund. It is used to account for all activities of the Town not required to be accounted for in some other fund. Restricted - 3% TABOR Emergency Reserve 25% of General Fund total operating expenditures and operating transfers-out, excluding contingency and transfers-out to Capital Projects Fund. Avon Urban Renewal Fund Property tax increment revenues, bond proceeds. Used to account for the activities of redevelopment that are undertaken by the Avon Urban Renewal Authority, including issuing debt and constructing public improvements. Restricted - Bond reserve in the amount of $628,240 is held in a separate Colotrust account.None Water Fund Water surcharges, tap fees. Used to account for the cost of maintaining certain water-related assets and for the receipt of water surcharges and tap fees within the Town limits. Restricted - Water-related improvements None Community Enhancement Fund 1% Community Enhancement Fee from Holy Cross pursuant to franchise agreement. Used to account for revenues received from the 1% Community Enhancement Fee for use for beatification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land, sponsorship of special community events, and undergrounding of overhead electric and other utility lines Restricted - for the purposes identified per the Holy Cross Franchise Agreement.None Affordable Housing Fund Affordable housing exaction fees, rental revenues from housing units. Used to account for accumulation of resources received and restricted for use in the Town's affordable housing program.No legal restrictions.None The Town of Avon provides an extensive range of municipal services. The following is a list of the Town's funds with major revenue sources, purposes restrictions and reserve policies listed. Section I, Page 25 TOWN OF AVON DESCRIPTION OF FUNDS Fund Major Revenue Sources Purpose Fund Balance Restrictions Fund Balance Reserve Policies Exterior Energy Offset Fund Building fees based upon BTUs required for exterior amenities calculated over a 20-year period. Used to account for fees collected at building permit based upon exterior energy uses for such amenities as swimming pools, heated driveways and spas. Restricted for use in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects within the Town of Avon.None Disposable Paper Bag Fund A 10 cent ($0.10) fee collected for each disposable paper bag sold by retailers. Used to account for fees collected that are restricted for use. Restricted for use in providing reusable bags to Town residents, educating the public on the importance of waste reduction; purchasing recycling containers, training retailers in implementation of the fee; and maintaining a website about the program.None Debt Service Fund Property taxes, transfers-in from other funds. Used to account for the accumulation of resources for the payment of principal and interest on the Town's general obligation and revenue bonds. Restricted - for repayment of bonded indebtedness.None Capital Projects Fund Real estate transfer taxes, transfers-in from other funds. Used to account for the acquisition and construction of major capital facilities and infrastructure. Restricted - for the purpose of capital improvements, including but not limited to, railroad crossings, bridges and streets, payment of principal of premium, if any, and interest on debt incurred by the Town relating to capital improvements or, upon determination of an emergency by unanimous minus one (1) vote of Council Members present, for any valid municipal purpose. (Ord. 87-19 §1; Ord. 80-6 §14). No formal policy. However, staff has informally used a policy of $1.0 - $1.5 million for any given year within the long-range plan Mobility Fund General Improvement District No.1 property taxes, contracts with other local entities and wash bay charges. Use to account for activities involved in operating the Town's transit system.No legal restrictions.None Section I, Page 26 TOWN OF AVON DESCRIPTION OF FUNDS Fund Major Revenue Sources Purpose Fund Balance Restrictions Fund Balance Reserve Policies Fleet Maintenance Fund Charges for services from Town departments and 3rd party entities, and sales of fuel. Used to account for activities involved in performing maintenance of Town fleet and certain other equipment and for certain 3rd party entities.No legal restrictions.None Equipment Replacement Fund Rental charges to other funds and departments for use of equipment, sales of capital assets, and capital lease proceeds. Used to account for the rental of vehicles and equipment to Town departments for the accumulation of funds for future replacement.No legal restrictions. Fund balance generally equals the collected future replacement cost of the assets held in the fund. Section I, Page 27 TOWN OF AVON FINANCIAL AND BUDGETARY POLICIES The following budget policies are intended to help provide general guidance for operating and CIP budget preparation, adoption, and implementation. GENERAL BUDGETARY POLICIES Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall prepare and submit to the Council a recommended budget for the next fiscal year and an accompanying message. The Town Manager may delegate this responsibility to a budget officer. If so delegated, the budget officer has full responsibility for managing the coordination and administration of the budget process. The budget is a resource-allocation policy document. Council’s primary focus should be on policy issues. Major policy issues such as funding priorities and “macro” problems shall be described in the budget document. As representatives of the public interest, elected officials frequently devote considerable time and energy to examining details of government operations. This watchdog function is important and is an inevitable part of the budget review process. However, excessive review of details may preclude thoughtful study of broader policy issues that rightfully should dominate public policy debate. The Town Manager, Budget Officer, and Department Directors shall be expected to provide sufficient information to help frame the policy review and debate. Communication. The budget document shall be prepared so that it facilitates public study and effectively communicates key economic issues and fiscal policies. The Town should avoid preparing a budget document that is so detailed that it does not communicate effectively with the public. Long-range Planning. The operating budget shall be developed with a focus on long- term financial balance. Long-term financial commitments should be evaluated closely. Nonrecurring revenues and resources should not be used to finance continuing operations. A 5-year, long-range plan providing projections of revenues and expenditures for the general, special revenue, and debt service funds will be prepared and updated annually to provide prospective to each annual budget process. Public Involvement. Opportunities should be provided for public input at the beginning of the budgeting process as well as during the Council’s public review and budget adoption. Efforts to improve the legitimacy of the budgeting process by involving the public shall be encouraged. Town Council and staff should seek to obtain resident and business reactions before the budget becomes adopted. Section I, Page 28 Level of Service. The Town shall endeavor to maintain its current level of service to its citizens. No increase or decrease in service should be planned except for items discussed during the budget planning process. Performance Measurement. Efficiency and economy in the delivery of Town services is always a priority. Where possible, the Town will endeavor to integrate performance measurement and productivity indicators within the budget. FINANCIAL POLICIES Basis of Accounting. All governmental fund budgets are prepared using the modified accrual basis of accounting. Under this method, revenues are recognized when susceptible to accrual, that is, measurable and available. Available means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term obligations that is recorded when due, are recognized when they are expected to be liquidated with expendable available resources. All proprietary fund budgets are also prepared using the modified accrual basis of accounting. While this method is not recognized as generally accepted for proprietary funds, it remains the most practical for the Town of Avon for budgetary purposes. Budgetary Control. Budgetary control is maintained at the departmental level as directed by the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year. The Finance Department operates and maintains the Town’s centralized accounting system. Accounting records are maintained in accordance with all legal requirements and generally accepted accounting principles. This automated accounting system, including the Finance Department’s policies and procedures and organizational struct ure, provide multiple levels of controls on expenditures of funds. In addition to the Town’s internal controls, the Town employs a Certified Public Accounting Firm to annually audit its accounting records and review its internal controls. The Town also submits its Comprehensive Annual Financial Report to the Government Finance Officers Association for review regarding conformance to financial reporting standards. The Town has received the Certificate of Achievement for excellence in Financial Reporting each year since 1991. Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable revenue shortfalls and to insure desired cash flow levels. Fund balances should also be maintained at levels sufficient to avoid undesirable borrowing. “Surplus” fund balances should be committed first to capital needs. Section I, Page 29 Revenues. Revenues provide the resources by which the Town carries out its mission, goals and objectives. Revenue policies in general shall strive to improve the equity and efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its supporting revenue base. Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be established to ensure that rates are equitable and cover the total cost of providing the service or that portion of the total cost deemed appropriated by the Town. All fee schedules should be reviewed annually as a part of the budget process and adjusted accordingly. Grants. The Town shall aggressively seek a fair share of available State and Federal financial support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to applying for and accepting intergovernmental aid, the Town will examine the matching requirements so that the source and availability of these funds may be determined before the grant application is made. The Town shall assess the merits of a particular program as if it were funded with local tax dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without first reviewing the program and its merits. Balanced Budget. The Town of Avon will develop balanced budgets in which current resources (current revenues plus beginning fund balance) will equal or exceed current expenditures. The Town will avoid budgetary and accounting procedures which balance the budget at the expense of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. All budgetary procedures will conform with existing state and local regulations. Contingencies. The budget shall include a line item for contingencies for unexpected or unplanned expenditures and emergencies. No transfer from this line item shall be made without the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total operating expenditures within the General Fund. Procurement. Procurement practices should promote maximum value and economy through a competitive process. Vendors and Service providers should be selected using processes that minimize opportunities for favoritism. The Town’s purchasing and procurement process should encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of surplus assets. Local vendors should be preferred only when such practices are shown to benefit Town citizens and taxpayers. Emergency purchases should be minimized. CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES Capital improvement policies provide for the systematic repair and/or replacement of existing capital assets. Section I, Page 30 Capital Improvement Program. The Town will plan for capital improvements over a multi-year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment to a multi-year CIP program and relates directly to other long-range plans and policies of the Town. The plan will be updated each year as part of the budget planning process. The plan may include (in years other than the first year of the plan) “unfunded” projects that carry out the Towns strategic and general objectives, but it should also include capital spending that identifies specific projects that can and will be completed with known funding sources. The capital improvements program will incorporate in its projections of expenditures and funding sources any amounts relating to previous year’s appropriations, but which have yet to be expended. The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations during the annual budget process. Appropriations made in prior years for which expenditures have not been changed nor projects completed will be reevaluated and incorporated into appropriations for the next fiscal year. Operating Impacts. An economic impact analysis and a maintenance impact statement shall be prepared by staff when submitting a major capital improvement project to Council for consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to maintain capital improvements and additional staff needs must be identified, estimated and amended if necessary, prior to making a final decision to approve and undertake a specific capital improvement project. Technology. New and emerging technologies should be evaluated for opportunities for use. Where new technologies permit labor savings or allow other cost reductions capital spending can help balance future budgets. Capital Financing. Capital improvements will be financed primarily through the Town’s Real Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when benefits can be specifically attributed to users. Development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. Debt financing is appropriate only as a means of matching facilities’ costs with the benefits enjoyed by future residents. Projects should be categorized as follows, with financing noted for each category: (1) Replacement – capital expenditures relating to normal replacement of worn or obsolete capital plant should be financed on a pay-as-you-go basis, with debt Section I, Page 31 financing only considered when appropriate. Depreciable assets should, whenever possible, be financed through internal service funds; (2) Expansion – capital expenditures relating to the construction of new or expanded facilities necessitated by growth should be financed primarily on a pay-as-you-go basis, but when new improvements can be determined to benefit the overall population in the future, debt financing may be appropriate; (3) Unusual – some capital expenditures for improvements enhance the quality of life in the Town of Avon and are consistent with the Town’s goals but cannot be categorized as essential for the provision of basic services or maintenance of the useful life of existing facilities. The source of funding in this category shall be determined by looking to the ultimate beneficiary of the capital improvement. Section I, Page 32 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 18,188,833$ 17,288,894$ 18,093,394 17,684,524$ Licenses and Permits 374,311 231,100 345,600 367,100 Intergovernmental 1,357,782 1,419,926 2,315,573 2,011,585 Charges for Services 4,047,642 3,972,258 3,252,465 3,953,660 Fines and Forfeitures 94,311 92,445 61,375 65,200 Investment Earnings 178,997 186,974 200,571 247,694 Other Revenue 751,777 687,542 740,542 782,118 Total Operating Revenues 24,993,653 23,879,139 25,009,520 25,111,881 Other Sources Sales of Fixed Assets 32,962 23,000 45,000 35,000 Capital Lease Proceeds 355,818 325,000 258,258 - Bond and Loan Proceeds 3,000,000 - - - Transfers-In From Other Funds 7,258,836 4,970,971 5,136,471 3,446,593 Total Other Sources 10,647,616 5,318,971 5,439,729 3,481,593 TOTAL REVENUES 35,641,269 29,198,110 30,449,249 28,593,474 EXPENDITURES General Government and Finance 3,379,282 3,608,291 3,646,443 3,866,146 Community Development 1,505,073 1,392,985 1,384,862 1,492,126 Public Safety 3,416,991 3,697,529 3,740,346 3,889,510 Public Works, Engineering and Utilities 4,318,222 4,692,091 4,499,617 4,553,094 Transportation and Fleet Maintenance 3,799,803 3,381,757 3,498,097 4,717,296 Recreation 1,436,483 1,504,825 1,464,614 1,634,493 Total Operating Expenditures 17,855,854 18,277,478 18,233,979 20,152,665 Debt Service 2,108,915 2,085,410 2,087,602 2,009,709 Capital Improvements and Equipment Replacement 6,919,525 11,581,467 11,667,865 3,890,399 Contingency - 235,578 41,512 200,000 Other Uses Transfers-Out To Other Funds 7,258,836 4,970,971 5,138,971 3,760,318 TOTAL EXPENDITURES 34,143,130 37,150,904 37,169,929 30,013,091 NET SOURCE (USE) OF FUNDS 1,498,139 (7,952,794) (6,720,680) (1,419,617) FUND BALANCES, Beginning of Year 22,547,468 23,762,320 24,045,607 17,324,927 FUND BALANCES, End of Year 24,045,607$ 15,809,526$ 17,324,927$ 15,905,310$ TOTAL - ALL FUNDS TOWN OF AVON Financial Overview Section II, Page 1 Urban Community Affordable Exterior General Renewal Enhancement Water Housing Energy Offset Fund Fund Fund Fund Fund Fund REVENUE Taxes 13,446,397$ 1,421,535$ -$ -$ -$ -$ Licenses and Permits 344,100 - - - - 5,000 Intergovernmental 925,585 - - - - - Charges for Services 1,569,376 - - 180,000 35,000 - Fines and Forfeitures 65,200 - - - - - Investment Earnings 175,000 15,700 - - 519 - Other Revenue 437,500 - 80,000 - 3,223 - Total Operating Revenues 16,963,158 1,437,235 80,000 180,000 38,742 5,000 Other Sources Sales of Fixed Assets - - - - - - Transfers-In From Other Funds 240,111 - - - - - TOTAL REVENUES 17,203,269 1,437,235 80,000 180,000 38,742 5,000 EXPENDITURES General Government, Housing and Finance 3,847,696$ 3,450 - - 10,000 - Community Development 1,492,126 - - - - - Police 3,889,510 - - - - - Public Works, Engineering and Utilities 4,438,103 - - 114,991 - - Transportation and Fleet Maintenance - - - - - - Recreation and Culture 1,634,493 - - - - - Total Operating Expenditures 15,301,928 3,450 - 114,991 10,000 - Debt Service - 891,700 - - - - Capital Expenditures - - - - - - Contingency 100,000 - - - - - Other Uses Transfers-Out To Other Funds 1,870,000 400,000 80,000 160,000 - - TOTAL EXPENDITURES 17,271,928 1,295,150 80,000 274,991 10,000 - NET SOURCE (USE) OF FUNDS (68,659) 142,085 - (94,991) 28,742 5,000 FUND BALANCES, Beginning of Year 5,871,198 497,102 80,000 99,200 593,027 37,768 FUND BALANCES, End of Year 5,802,539$ 639,187$ 80,000$ 4,209$ 621,769$ 42,768$ Special Revenue Funds TOTAL - BY FUND TOWN OF AVON Financial Overview Section II, Page 2 Debt Service Internal Fund Service Disposable Capital Percent Paper Bag Bond Projects Mobility Fleet Equipment of Fee Fund Redemption Fund Fund Maintenance Replacement Total Total -$ -$ 2,775,000$ 41,592$ -$ -$ 17,684,524$ 70.42% 18,000 - - - - - 367,100 1.46% - - 40,000 1,046,000 - - 2,011,585 8.01% - - - 270,806 1,214,791 683,687 3,953,660 15.74% - - - - - - 65,200 0.26% - 12,725 43,750 - - - 247,694 0.99% - - 80,000 153,645 - 27,750 782,118 3.11% 18,000 12,725 2,938,750 1,512,043 1,214,791 711,437 25,111,881 100.00% - - - - - 35,000 35,000 - 1,006,482 450,000 1,200,000 550,000 - 3,446,593 18,000 1,019,207 3,388,750 2,712,043 1,764,791 746,437 28,593,474 5,000 - - - - - 3,866,146 19.18% - - - - - - 1,492,126 7.40% - - - - - - 3,889,510 19.30% - - - - - - 4,553,094 22.59% - - - 2,916,023 1,801,273 - 4,717,296 23.41% - - - - - - 1,634,493 8.11% 5,000 - - 2,916,023 1,801,273 - 20,152,665 100.00% - 1,019,207 98,802 - - - 2,009,709 - - 3,046,577 - - 843,822 3,890,399 - - 100,000 - - - 200,000 - - 1,250,318 - - - 3,760,318 5,000 1,019,207 4,495,697 2,916,023 1,801,273 843,822 30,013,091 13,000 - (1,106,947) (203,980) (36,482) (97,385) (1,419,617) 18,000 535,590 5,614,158 590,306 55,808 3,332,770 17,324,927 31,000$ 535,590$ 4,507,211$ 386,326$ 19,326$ 3,235,385$ 15,905,310$ Enterprise Funds TOTAL - BY FUND TOWN OF AVON Financial Overview Section II, Page 3 REVENUES TOWN OF AVON Financial Overview Taxes 70.42% Intergovernmental 8.01% Charges for Services 15.74% Investment Earnings 0.99%Licenses, Fines, Other 4.84% 2019 Total Operating Revenues By Major Source Taxes 72.35% Intergovernmental 9.26% Charges for Services 13.00% Investment Earnings 0.80%Licenses, Fines, Other 4.59% 2018 Total Operating Revenues By Major Source Section II, Page 4 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 TAXES General Property Tax 2,916,474$ 3,298,945$ 3,321,761$ 3,339,161$ Specific Ownership Tax 99,498 120,000 105,000 105,000 Real Estate Transfer Tax 4,449,530 3,000,000 3,500,000 2,775,000 Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145 Cigarette, Tobacco, Utility and Other Taxes 154,932 140,000 165,000 325,000 Accomodations Tax 1,333,939 1,306,343 1,346,488 1,373,418 VAA Retail Sales Fee 763,915 775,000 795,000 826,800 Franchise Fees 419,479 430,000 425,000 430,000 Total Taxes 18,188,833$ 17,288,894$ 18,093,394$ 17,684,524$ REVENUES TOWN OF AVON Financial Overview The Town of Avon anticipates collecting approximately $17,684,524 or 70.44% of its operating revenues, through an assortment of taxes in 2019. The chart and table below depicts the amount and type of taxes projected for 2019. The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects. General Property Tax 18.88% Specific Ownership Tax 0.59% Real Estate Transfer Tax 15.69% Sales Tax 48.12% Cigarette, Tobacco, Utility and Other Taxes 1.84% Accomodations Tax 7.77% VAA Retail Sales Fee 4.68%Franchise Fees 2.43% 2019 Taxes By Type Section II, Page 5 REVENUES TOWN OF AVON Financial Overview Property Tax For 2019, the Town's property tax rate for the General Fund will remain at 8.956 mills. In addition, the Avon Urban Renewal Authority has budgeted $1,421,535 in property tax increment. Total property tax revenues for the Town are budgeted at $3,339,161 or 18.88% of total tax revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the past ten years. $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Year Historical Assessed Values $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Year Property Tax Levy Section II, Page 6 *Total expenditures excluding operating transfers and contingencies EXPENDITURES TOWN OF AVON Financial Overview General Government and Finance 11.40% Community Development 4.33% Public Safety 11.69% Public Works, Engineering and Utilities 14.07% Transportation and Fleet Maintenance 10.94% Recreation 4.58% Debt Service 6.53% Capital Improvements and Equipment Replacement 36.47% 2018 Total Expenditures By Major Function* General Government and Finance 14.84% Community Development 5.73% Public Safety 14.93% Public Works, Engineering and Utilities 17.48% Transportation and Fleet Maintenance 18.11% Recreation 6.27% Debt Service 7.71% Capital Improvements and Equipment Replacement 14.93% 2019 Total Expenditures By Major Function* Section II, Page 7 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 EXPENDITURES Governmental Funds: General Fund 16,765,133$ 17,014,188$ 16,913,283$ 17,271,928$ Special Revenue Funds 4,301,286 2,608,665 2,609,357 1,665,141 Debt Service Funds 1,023,969 1,016,854 1,018,354 1,019,207 Capital Projects Fund 8,054,561 12,544,923 12,219,215 4,495,697 Total 30,144,949 33,184,630 32,760,209 24,451,973 Proprietary Fund Types: Transit Fund 2,137,194 1,687,784 1,774,242 2,916,023 Fleet Maintenance Fund 1,662,609 1,693,973 1,723,855 1,801,273 Equipment Replacement Fund 198,378 584,517 911,623 843,822 Total 3,998,181 3,966,274 4,409,720 5,561,118 TOTAL EXPENDITURES 34,143,130$ 37,150,904$ 37,169,929$ 30,013,091$ EXPENDITURES TOWN OF AVON Financial Overview General Fund 57.55% Special Revenue Funds 5.55% Debt Service Funds 3.40% Capital Projects Fund 11.46% Transit Fund 9.72% Fleet Maintenance Fund 6.00% Equipment Replacement Fund 1.02% 2019 Total Expenditures By Fund Type Section II, Page 8 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Fund Balances General Fund 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$ Capital Projects Fund 11,282,615 4,715,192 5,614,158 4,507,211 Debt Service 535,590 536,567 535,590 535,590 Equipment Replacement 3,534,505 3,309,580 3,332,770 3,235,385 Enterprise Funds 710,428 730,128 646,114 405,652 Special Revenue Funds 2,167,878 1,137,626 1,325,097 1,418,933 Total 24,045,607$ 15,809,526$ 17,324,927$ 15,905,310$ FUND BALANCES General Fund 36.48% Capital Projects Fund 28.34% Debt Service 3.37% Equipment Replacement 20.34% Enterprise Funds 2.55% Special Revenue Funds 8.92%2019 Fund Balances By Fund TOWN OF AVON Financial Overview General Fund 33.89% Capital Projects Fund 32.41% Debt Service 3.09% Equipment Replacement 19.24% Enterprise Funds 3.73% Special Revenue Funds 7.65%2018 Fund Balances By Fund Section II, Page 9 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 PERSONNEL COSTS Salaries and Wages: Full-time Employees 6,012,861$ 6,173,674$ 6,170,024$ 6,980,272$ PTS Employees 678,363 741,892 730,030 798,461 Overtime & Other Misc. Wages 429,494 497,369 563,194 401,384 Benefits: Insurance 2,000,202 2,405,343 2,367,320 2,386,992 Taxes 99,981 107,355 108,020 118,317 Retirement 689,010 727,934 726,961 802,857 Other Benefits 25,810 23,135 28,182 28,001 Total Personnel Costs 9,935,721$ 10,676,702$ 10,693,731$ 11,516,284$ EXPENDITURES TOWN OF AVON Financial Overview Full-time Employees 60.61%PTS Employees 6.93% Overtime & Other Misc. Wages 3.49% Insurance 20.73% Taxes 1.03% Retirement 6.97%Other Benefits 0.24% 2019 Personnel Expenditures Full-time Employees 57.70%PTS Employees 6.83% Overtime & Other Misc. Wages 5.27% Insurance 22.14% Taxes 1.01% Retirement 6.80%Other Benefits 0.26% 2018 Personnel Expenditures Section II, Page 10 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 12,562,229$ 12,828,034$ 13,109,453$ 13,446,397$ Licenses and Permits 341,543 226,100 340,600 344,100 Intergovernmental 959,782 1,029,926 1,045,685 925,585 Charges for Services 1,716,388 1,615,108 1,584,360 1,569,376 Fines and Forfeitures 94,311 92,445 61,375 65,200 Investment Earnings 126,329 135,000 140,000 175,000 Other Revenue 408,720 420,300 455,300 437,500 Total Operating Revenues 16,209,302 16,346,913 16,736,773 16,963,158 Other Sources Capital Lease Proceeds 80,204 - - - Transfer-In From Capital Projects Fund 226,327 233,117 233,117 240,111 Total Other Sources 306,531 233,117 233,117 240,111 TOTAL REVENUES 16,515,833$ 16,580,030$ 16,969,890$ 17,203,269$ EXPENDITURES General Government 3,356,161$ 3,579,841$ 3,617,993$ 3,847,696$ Community Development 1,505,073 1,392,985 1,384,862 1,492,126 Public Safety 3,416,991 3,697,529 3,740,346 3,889,510 Public Works 4,180,010 4,547,942 4,355,468 4,438,103 Recreation 1,436,483 1,504,825 1,464,614 1,634,493 Total Operating Expenditures 13,894,718 14,723,122 14,563,283 15,301,928 Contingency - 109,066 - 100,000 Other Uses Transfers-Out to Capital Projects Fund 1,120,000 600,000 600,000 120,000 Transfers-Out to Transit 1,390,415 1,167,000 1,200,000 1,200,000 Transfers-Out to Fleet Maintenance 360,000 415,000 550,000 550,000 Total Other Uses 2,870,415 2,182,000 2,350,000 1,870,000 TOTAL EXPENDITURES 16,765,133 17,014,188 16,913,283 17,271,928 NET SOURCE (USE) OF FUNDS (249,300) (434,158) 56,607 (68,659) FUND BALANCES, Beginning of Year 6,063,891 5,814,591 5,814,591 5,871,198 FUND BALANCES, End of Year 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 688,786$ 688,786$ 688,786$ 688,786$ Assigned For: Special Events - 100,000 - - Unassigned: 25% Minimum Reserve Balance 3,911,283 4,076,281 4,078,321 4,262,982 Undesignated, Unreserved 1,214,522 515,367 1,104,091 850,771 TOTAL FUND BALANCES 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$ Fund Summary MUNICIPAL SERVICES General Fund #10 Section II, Page 11 MUNICIPAL SERVICES General Fund Taxes 79.27% Licenses and Permits 2.03% Intergovernmental 5.46% Charges for Services 9.25% Fines and Forfeitures 0.38%Investment Earnings 1.03%Other Revenue 2.58% 2019 Operating Revenues General Government 25.15% Community Development 9.75% Public Safety 25.42% Public Works 29.00% Recreation 10.68% 2019 Operating Expenditures Section II, Page 12 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 TAXES General Property Tax 1,739,400$ 1,838,085$ 1,837,820$ 1,876,034$ Specific Ownership Tax 99,498 120,000 105,000 105,000 Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145 Accommodation Tax 1,333,939 1,306,343 1,346,488 1,373,418 Cigarette and Tobacco Taxes - - - 175,000 Utility and Other 154,932 140,000 165,000 150,000 VAA RSF 763,915 775,000 795,000 826,800 Franchise Fees 419,479 430,000 425,000 430,000 TOTAL TAXES 12,562,229$ 12,828,034$ 13,109,453$ 13,446,397$ Revenues MUNICIPAL SERVICES General Fund General Property Tax 13.95% Specific Ownership Tax 0.78% Sales Tax 63.29% Accommodation Tax 10.21% Cigarette and Tobacco Taxes 1.30% Utility and Other 1.12% VAA RSF 6.15% Franchise Fees 3.20% 2019 Taxes Section II, Page 13 Other Personnel Contracted Operating Capital Services Commodities Services Costs Outlay Total EXPENDITURES General Government 2,585,818$ 64,729$ 655,028$ 523,196$ 18,925$ 3,847,696$ Community Development 591,085 53,589 121,533 720,869 5,050 1,492,126 Public Safety 2,901,319 158,553 73,066 720,742 35,830 3,889,510 Public Works 2,228,030 417,784 784,871 979,418 28,000 4,438,103 Recreation and Culture 1,310,181 82,299 43,147 196,716 2,150 1,634,493 TOTAL OPERATING EXPENDITURES 9,616,433$ 776,954$ 1,677,645$ 3,140,941$ 89,955$ 15,301,928$ Expenditures MUNICIPAL SERVICES General Fund Personnel Expenditures 62.84% Commodities 5.08% Contracted Services 10.96% Other Operating Costs 20.53% Capital Outlay 0.59% 2019 Operating Expenditures By Object Class Section II, Page 14 Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Taxes: 51101 General Property Tax 1,736,538$ 1,836,085$ 1,836,085$ 1,874,034$ 51102 General Property Tax - Delinquencies 22 500 500 500 51103 General Property Tax - Interest 2,840 1,500 1,500 1,500 51104 General Property Tax - Abatements - - (265) - 51201 Specific Ownership Tax 99,498 120,000 105,000 105,000 51301 Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145 51302 Utility Tax 102,279 110,000 105,000 105,000 51303 Accommodation Tax 1,333,939 1,306,343 1,346,488 1,373,418 51304 Penalties and Interest 32,450 25,000 50,000 35,000 51305 Sales Tax Audit Assessments 20,203 5,000 10,000 10,000 51307 VAA Retail Sales Fee 763,915 775,000 795,000 826,800 51308 Cigarette Excise Tax - - - 150,000 51309 Tobacco Add-on Sales Tax - - - 25,000 51402 Franchise Fees 419,479 430,000 425,000 430,000 51000 Total Taxes 12,562,229 12,828,034 13,109,453 13,446,397 Licenses and Permits: 52101 Liquor Licenses 8,086 7,000 12,500 12,500 52102 Business Licenses 85,425 85,000 95,000 95,000 52103 Contractor's Licenses 10,765 10,500 10,500 10,500 52104 Tobacco/Cigarette Licenses - - - 2,500 52201 Building Permits 200,756 115,000 215,000 215,000 52205 Road Cut Permits 11,361 8,000 7,000 8,000 52207 Mobile Vendor Cart Permits 150 600 600 600 52209 School Site In-lieu-of Payment 25,000 - - - 52000 Total Licenses and Permits 341,543 226,100 340,600 344,100 Intergovernmental: Federal Grants: 53106 Click It or Ticket 4,180 5,500 2,225 5,500 53107 Ballistic Vests 1,237 2,000 1,600 2,000 State Grants 53204 LEAF Grant 10,972 18,000 - - 53206 High Visibility Grant 24,524 20,000 25,000 20,000 53207 POST I70 Training Grants 38,608 21,000 40,976 14,350 Local Government/Other Agency 53900 Eagle River Youth Coalition 6,477 8,500 5,000 5,000 Subtotal: Grants 85,998 75,000 74,801 46,850 Revenue Detail MUNICIPAL SERVICES General Fund Section II, Page 15 Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Revenue Detail MUNICIPAL SERVICES General Fund State/County Shared Revenue: 53301 Conservation Trust 64,771 72,000 72,000 72,000 53302 Motor Vehicle Registration 24,613 22,000 24,800 24,800 53303 Highway User's Tax 193,875 201,963 253,469 181,675 53304 Cigarette Tax 37,696 42,000 35,000 - 53305 County Sales Tax 424,225 483,743 450,000 463,500 53306 Road & Bridge Fund 127,800 132,220 134,615 135,760 53308 State Severance Tax 804 1,000 1,000 1,000 Subtotal: Shared Revenue 873,784 954,926 970,884 878,735 53000 Total Intergovernmental 959,782 1,029,926 1,045,685 925,585 Charges for Services: General Government: 54102 Photocopying Charges - 300$ 100$ 100$ 54103 License Hearing Fees - 100 100 100 54104 Other Fees and Charges 2,576 1,250 2,000 2,000 54105 CC & Paper Filing Fees 2,691 - 2,500 2,500 54201 Plan Check Fees 111,012 95,000 65,000 50,000 54202 Subdivision Review Fees - 1,000 - - 54203 Design Review Fees 14,485 14,295 22,000 22,000 54204 Animal Control Fees 120 500 150 150 54205 Abatement Services 300 - - - 54206 Fire Impact Fee Administration Fees 1,795 750 1,500 1,500 54301 Police Reports 620 600 500 500 54302 Police Extra Duty 23,922 25,000 50,000 25,000 54303 Fingerprinting Fees 5,844 5,000 3,500 - 54304 VIN Inspection Fees 13,540 5,000 750 750 54305 False Alarm Fees/Misc Police Dept Fees 70 500 75 75 54306 National Night Out 3,476 2,000 3,500 2,500 54307 Kids, Cops, Hoops 400 - - - 54399 DUI Reimbursement 16,283 24,250 40,900 35,000 Subtotal: General Govern.197,134 175,545 192,575 142,175 Recreation Facility: 54601 Admission Fees 963,861 915,000 915,000 915,000 54602 Program Fees 87,796 94,580 94,580 94,580 54603 Rentals 49,543 42,500 54,424 42,500 54604 Merchandise Sales 7,660 8,500 8,600 8,500 54606 Rec Center Services 9,531 10,000 11,296 10,000 54607 Fitness Program Revenues 52,534 50,125 58,000 50,125 Other Recreation: 54651 Adult Program Revenues 19,350 24,921 26,000 24,921 54652 Cabin Equipment Rentals 24,254 17,500 31,350 25,000 54653 Athletic Field Rentals 2,270 2,000 1,500 2,000 54655 Youth Program Revenues 170,710 215,625 168,000 215,625 Section II, Page 16 Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Revenue Detail MUNICIPAL SERVICES General Fund Special Events: 54670 Ticket Sales 80,807 - - - 54671 Revenues from Vendor Sales 6,868 - - - 54676 Sponsorships 22,175 38,000 7,000 20,000 54678 Event Fees 10,600 10,525 5,550 5,450 54679 Special Event Admission Fees 11,295 10,287 10,485 13,500 Subtotal: Recreation 1,519,254 1,439,563 1,391,785 1,427,201 54000 Total Charges for Services 1,716,388 1,615,108 1,584,360 1,569,376 Fines and Forfeitures: 55101 Court Fines - Traffic 63,765$ 51,300 37,700 40,000 55102 Court Fines - Criminal 16,081 21,000 10,200 11,000 55103 Court Fines - Parking 3,775 6,735 2,890 3,000 55105 Court Costs 5,210 7,000 5,860 6,000 55106 Jury Fees - 100 25 100 55107 Bond Forfeitures - 100 200 100 55110 Police Training Surcharge 5,480 6,210 4,500 5,000 55000 Total Fines and Forfeitures 94,311 92,445 61,375 65,200 Investment Earnings: 57101 Interest 126,329 135,000$ 140,000$ 175,000$ 57000 Total Investment Earnings 126,329 135,000 140,000 175,000 Other Revenues: 58101 Recreational Amenity Fees 275,511 325,000 275,000 275,000 58109 Bond Issuance Fees 10,476 10,200 10,200 10,000 58201 Lease of Town-Owned Property 37,258 40,000 60,000 52,500 58999 Miscellaneous Nonclassified Revenues 85,475 45,100 110,100 100,000 58000 Total Other Revenues 408,720 420,300 455,300 437,500 50000 TOTAL REVENUES 16,209,302$ 16,346,913$ 16,736,773$ 16,963,158$ Section II, Page 17 Original or Final Dept./Prev. Amend.Revised Adopted Div.Actual Budget Budget Budget Number Description 2017 2018 2018 2019 General Government: 111 Mayor and Town Council 218,454$ 232,288$ 232,288$ 262,117$ 112 Boards and Commissions 13,228 16,049 16,049 16,049 113 Town Attorney 120,393 132,000 132,000 155,000 115 Town Clerk 106,185 117,913 118,313 120,800 121 Municipal Court 120,667 148,899 148,899 155,008 131 Town Manager 349,501 367,798 363,558 386,895 133 Community Relations 197,403 196,416 196,416 202,582 Subtotal General Government 1,125,831 1,211,363 1,207,523 1,298,451 Human Resources: 132 Human Resources 443,676 486,153 461,613 537,456 Finance and IT: 141 Finance 872,178 944,349 960,219 997,181 143 Information Systems 394,014 436,762 387,291 431,091 149 Nondepartmental 520,462 501,214 601,347 583,517 Subtotal Finance and IT 1,786,654 1,882,325 1,948,857 2,011,789 Total General Government and Finance 3,356,161 3,579,841 3,617,993 3,847,696 Community Development: 212 Planning 267,413 309,940 296,038 293,353 213 Building Inspection 145,487 151,049 150,591 177,039 215 Town Produced Events 609,604 268,342 274,579 210,019 216 Special Event Funding 309,449 366,620 366,620 500,000 217 Community Grants 173,120 200,034 200,034 201,000 218 Salute to the USA - 97,000 97,000 110,715 Total Community Development 1,505,073 1,392,985 1,384,862 1,492,126 Police Department: 311 Administration 686,727 778,392 795,442 795,463 312 Patrol 2,449,547 2,633,370 2,648,142 2,778,057 313 Investigations 280,717 285,767 296,762 315,990 Total Police Department 3,416,991 3,697,529 3,740,346 3,889,510 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Section II, Page 18 Original or Final Dept./Prev. Amend.Revised Adopted Div.Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Public Works Engineering: 412 Engineering 239,144 283,636 249,063 275,025 418 Buildings and Facilities 1,121,669 1,260,946 1,212,135 1,169,504 Roads and Bridges: 413 Roads and Bridges 2,204,890 2,331,843 2,246,203 2,321,714 415 Parks and Grounds 614,307 671,517 648,067 671,860 Total Public Works Department 4,180,010 4,547,942 4,355,468 4,438,103 Recreation Department: 514 Administration 226,021 237,063 227,560 244,297 515 Adult Programs 52,019 62,834 61,393 62,701 516 Aquatics 573,607 527,783 509,851 629,604 518 Fitness 148,095 144,227 140,387 136,807 519 Guest Services 307,098 325,124 319,070 336,180 521 Youth Programs 129,643 150,475 149,034 161,580 523 Communtiy Swim Program - 57,319 57,319 63,324 Total Recreation 1,436,483 1,504,825 1,464,614 1,634,493 TOTAL OPERATING EXPENDITURES 13,894,718$ 14,723,122$ 14,563,283$ 15,301,928$ Section II, Page 19 Dept./Purchased &Other Div.Personnel Contracted Operating Capital Number Description Services Commodities Services Costs Outlay Total General Government: 111 Town Council 186,306$ -$ 23,200$ 51,111$ 1,500$ 262,117$ 112 Boards and Commissions 13,299 500 - 2,250 - 16,049 113 Town Attorney - - 155,000 - - 155,000 115 Town Clerk 103,346 2,910 6,599 6,945 1,000 120,800 121 Municipal Court 124,977 200 25,506 2,175 2,150 155,008 131 Town Manager 371,453 75 1,220 11,647 2,500 386,895 133 Community Relations 105,141 125 32,534 62,982 1,800 202,582 Subtotal General Govt 904,522 3,810 244,059 137,110 8,950 1,298,451 Human Resources Department: 132 Human Resources 464,273 15,005 21,617 33,986 2,575 537,456 Finance and IT: 141 Finance Department 847,428 5,636 119,726 23,091 1,300 997,181 143 Information Systems 286,803 2,050 127,786 8,352 6,100 431,091 149 Nondepartmental 82,792 38,228 141,840 320,657 - 583,517 Subtotal Finance and IT 1,217,023 45,914 389,352 352,100 7,400 2,011,789 Total General Govt and Finance 2,585,818 64,729 655,028 523,196 18,925 3,847,696 Community Development: 212 Planning 248,988 810 32,368 9,037 2,150 293,353 213 Building Inspection 169,050 429 2,500 3,910 1,150 177,039 215 Town Produced Events 173,047 850 27,750 6,622 1,750 210,019 216 Special Event Funding - - - 500,000 - 500,000 218 Community Grants - - - 201,000 - 201,000 218 Salute to the USA - 51,500 58,915 300 - 110,715 Total Community Development 591,085 53,589 121,533 720,869 5,050 1,492,126 Public Safety: Police Department: 311 Administration 639,630 23,406 39,913 88,184 4,330 795,463 312 Patrol 1,970,092 126,316 31,353 618,796 31,500 2,778,057 313 Investigations 291,597 8,831 1,800 13,762 - 315,990 Total Public Safety 2,901,319 158,553 73,066 720,742 35,830 3,889,510 Departmental Operating Costs MUNICIPAL SERVICES General Fund Section II, Page 20 Dept./Purchased &Other Div.Personnel Contracted Operating Capital Number Description Services Commodities Services Costs Outlay Total Departmental Operating Costs MUNICIPAL SERVICES General Fund Public Works Engineering: 412 Engineering 247,590 5,839 13,200 7,396 1,000 275,025 413 Buildings & Facilities 480,724 97,992 148,843 439,445 2,500 1,169,504 Roads and Bridges: 415 Roads and Bridges 1,499,716 154,205 330,838 332,805 4,150 2,321,714 418 Parks - 159,748 291,990 199,772 20,350 671,860 Total Public Works 2,228,030 417,784 784,871 979,418 28,000 4,438,103 Recreation: 514 Administration 185,746 6,596 13,230 38,725 - 244,297 515 Adult Programs 56,982 5,719 - - - 62,701 516 Aquatics 537,265 35,094 28,933 27,162 1,150 629,604 518 Fitness 69,947 8,100 - 58,760 - 136,807 519 Guest Services 290,626 12,050 - 32,504 1,000 336,180 521 Youth Programs 134,901 13,170 984 12,525 - 161,580 523 Community Swim Program 34,714 1,570 - 27,040 - 63,324 Total Recreation 1,310,181 82,299 43,147 196,716 2,150 1,634,493 TOTAL OPERATING EXPENDITURES 9,616,433$ 776,954$ 1,677,645$ 3,140,941$ 89,955$ 15,301,928$ Section II, Page 21 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services -$ -$ -$ -$ Commodities - - - - Contract Services - 3,200 3,200 3,200 Other Operating Costs - 250 250 250 Debt Service 963,177 891,066 891,758 891,700 Capital Outlay 32,651 - - - Total 995,828$ 894,516$ 895,208$ 895,150$ EXPENDITURES BY CATEGORY The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Debt issuance proceeds from tax increment financing in the amount of $3 million were received in early January, 2017. These proceeds were transferred to the Capital Projects Fund for the New Town Hall tenant finish project. Property tax increment revenues for 2018 are based upon a preliminary increment of $21,524,860 and an overlapping mill rate of 62.765, resulting in a 1.45% decrease in TIF revenues from the previous year. BUDGET SUMMARY: AVON URBAN RENEWAL FUND ADMINISTRATION OF THE FUND The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director. FINANCIAL SUMMARY Section II, Page 22 Fund Summary Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 1,136,777$ 1,419,328$ 1,442,409$ 1,421,535$ Investment Earnings 7,114 7,853 12,450 15,700 Total Operating Revenues 1,143,891 1,427,181 1,454,859 1,437,235 Other Sources Debt Issuance Proceeds 3,000,000 - - - TOTAL REVENUES 4,143,891 1,427,181 1,454,859 1,437,235 EXPENDITURES Current: General Government - 3,450 3,450 3,450 Capital Improvements 32,651 - - - Debt Service: Principal 564,638 576,079 576,079 595,998 Interest 282,253 271,907 271,907 252,556 Bond Issuance Costs 81,625 - - - Treasurer Fees 34,361 42,580 43,272 42,646 Fiscal Charges 300 500 500 500 Total Operating Expenditures 995,828 894,516 895,208 895,150 Other Uses Transfers Out - Capital Projects Fund 2,978,375 1,420,000 1,420,000 400,000 TOTAL EXPENDITURES 3,974,203 2,314,516 2,315,208 1,295,150 NET SOURCE (USE) OF FUNDS 169,688 (887,335) (860,349) 142,085 FUND BALANCES, Beginning of Year 1,187,763 1,323,321 1,357,451 497,102 FUND BALANCES, End of Year 1,357,451$ 435,986$ 497,102$ 639,187$ FUND BALANCES: Restricted For: Debt Service 628,240$ 628,240$ 628,240$ 628,240$ Urban Renewal 729,211 (192,254) (131,138) 10,947 TOTAL FUND BALANCES 1,357,451$ 435,986$ 497,102$ 639,187$ AVON URBAN RENEWAL AUTHORITY #22 Summary Section II, Page 23 Debt Service Summary Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 DEBT SERVICE 932 Series 2013, Tax Increment Revenue Bonds 65101 Principal 395,000$ 410,000$ 410,000$ 425,000$ 65102 Interest 203,808 189,904 189,904 175,472 933 Series 2017, Tax Increment Revenue Bonds 65101 Principal 169,638 166,079 166,079 170,998 65102 Interest 78,445 82,003 82,003 77,084 Fiscal Charges 65104 Bond Issuance Charges 81,625 - - - 64303 Treasurer Fees 34,361 42,580 43,272 42,646 65103 Trustee Fees 300 500 500 500 60000 TOTAL DEBT SERVICE 963,177$ 891,066$ 891,758$ 891,700$ AVON URBAN RENEWAL AUTHORITY Debt Service Section II, Page 24 CIP Projects Inventory Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 CAPITAL IMPROVEMENT PROJECTS Facilities Cultural and Recreational Facilities 15001 Hahnewald Barn Study 12,651$ -$ -$ -$ Roads and Streets: Street Improvements: 32018 Nottingham Road Streetlights - - - - Utilities 41008 Heat Recovery Study 20,000 - - - Total Capital Improvement Projects 32,651$ -$ -$ -$ AVON URBAN RENEWAL AUTHORITY Capital Projects Section II, Page 25 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019EXPENDITURES BY CATEGORY SEE FUND SUMMARY The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land and development, sponsorship of special community events, and undergrounding of overhead electric and other utility lines. The CEF generates approximately $80,000/year and at the end of 2018 there is estimated be $80,000 remaining in the CEF Fund Balance. A project Adopted in the CIP to be funded by the CEF in 2019 is the undergrounding of electrical powerlines on the south side of old Town Hall next to the railroad tracks in the amount of $80,000. BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND ADMINISTRATION OF THE FUND The Town Engineer administers the Community Enhancement Fund. FINANCIAL SUMMARY Section II, Page 26 Fund Summary Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Other Revenue: Community Enhancement Fees 78,545$ 80,000$ 80,000$ 80,000$ Total Operating Revenues 78,545 80,000 80,000 80,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 78,545 80,000 80,000 80,000 EXPENDITURES Public Works: Community Enhancement - - - - Total Operating Expenditures - - - - Other Uses Transfers Out - Capital Projects Fund 140,750 - - 80,000 TOTAL EXPENDITURES 140,750 - - 80,000 NET SOURCE (USE) OF FUNDS (62,205) 80,000 80,000 - FUND BALANCES, Beginning of Year 62,205 205 - 80,000 FUND BALANCES, End of Year -$ 80,205$ 80,000$ 80,000$ FUND BALANCES: Restricted For: Community Enhancement Projects -$ 80,205$ 80,000$ 80,000$ TOTAL FUND BALANCES -$ 80,205$ 80,000$ 80,000$ MUNICIPAL SERVICES Community Enhancement Fund #23 Section II, Page 27 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 33,606$ 34,399$ 34,399$ 38,241$ Commodities - - - - Contract Services 15,619 91,000 91,000 53,000 Other Operating Costs 26,750 18,750 18,750 23,750 Capital Outlay 62,237 - - - Total 138,212$ 144,149$ 144,149$ 114,991$ Water Utilities 138,212$ 144,149$ 144,149$ 114,991$ Total 138,212$ 144,149$ 144,149$ 114,991$ Estimated Personnel Time Non- Personnel Costs Total Activity Cost Management of Water Fund Capital Improvement Projects 25%19,188$ 28,748$ Long-Range Planning 75%57,563 86,243 PROGRAM COST ALLOCATIONS Water Utilities BUDGET SUMMARY: WATER FUND ADMINISTRATION OF THE FUND The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration time is charged to the Water Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean- up and associated projects. EXPENDITURES BY PROGRAM PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND Management of Water Fund Capital Improvement Projects: Includes initial planning, engineering, design and construction of water-related improvements. Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water Authority as identified in the 2017-19 Strategic Plan. Section II, Page 28 1.Design and construct at least one water quality vault along Avon Road. 2.Begin the the construction mitigation measures of the Nottingham Road mud flows. ACCOMPLISHMENTS AND GOALS: WATER FUND 2018 MAJOR ACCOMPLISHMENTS 1. Developed a Water Quality Plan implementation plan for untreated stormwater runoff from Avon Road into the Eagle River that will protect the long-term sustainability of the river. 2. Completed the Nottingham Road mud and debris flow mitigation study. Started design of several related projects for construction in 2019. 2019 STRATEGIC GOALS Section II, Page 29 Fund Summary Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services: Water Surcharges 154,459$ 150,000$ 155,000$ 160,000$ Tap Fees 58,794 20,000 20,000 20,000 Tap Fees - Mountain Star 62,237 - 1,176 - Total Charges for Services 275,490 170,000 176,176 180,000 Other Revenues Nonclassified Revenues - - - - TOTAL REVENUES 275,490$ 170,000$ 176,176$ 180,000$ EXPENDITURES Water Utilities 138,212 144,149 144,149 114,991 Total Operating Expenditures 138,212 144,149 144,149 114,991 Other Uses Transfers Out - Capital Projects Fund 25,000 125,000 125,000 160,000 TOTAL EXPENDITURES 163,212 269,149 269,149 274,991 NET SOURCE (USE) OF FUNDS 112,278 (99,149) (92,973) (94,991) FUND BALANCES, Beginning of Year 79,895 111,946 192,173 99,200 FUND BALANCES, End of Year 192,173$ 12,797$ 99,200$ 4,209$ FUND BALANCES: Restricted For: Water Projects 192,173$ 12,797$ 99,200$ 4,209$ TOTAL FUND BALANCES -$ -$ -$ -$ MUNICIPAL SERVICES Water Fund #24 Section II, Page 30 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: AFFORDABLE HOUSING FUND The Affordable Housing Fund was established to receive payment from two developments: $846,000 from the Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent). The exactions were paid in full satisfaction of the employee housing impact fee and mitigation requirements. Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. Funds have been appropriated in the 2017, 2018 and 2019 budgets for project development associated with affordable housing programs. For 2018 and 2019, rental revenues from the leasing of two residential units from the recently vacated Wildridge Fire Station have been included in the Affordable Housing Fund budget. ADMINISTRATION OF THE FUND The Town Manager administers the Affordable Housing Fund. FINANCIAL SUMMARY Section II, Page 31 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services: Rental Revenues - Employees 13,934$ 28,800$ 28,800$ 35,000$ Investment Earnings 720 621 621 519 Other Revenue: Nonclassified Revenues 77,770 3,120 3,120 3,223 Total Operating Revenues 92,424 32,541 32,541 38,742 TOTAL REVENUES 92,424 32,541 32,541 38,742 EXPENDITURES General Government: Affordable Housing 23,121 25,000 25,000 10,000 Total Operating Expenditures 23,121 25,000 25,000 10,000 TOTAL EXPENDITURES 23,121 25,000 25,000 10,000 NET SOURCE (USE) OF FUNDS 69,303 7,541 7,541 28,742 FUND BALANCES, Beginning of Year 516,183 563,329 585,486 593,027 FUND BALANCES, End of Year 585,486$ 570,870$ 593,027$ 621,769$ Fund Summary MUNICIPAL SERVICES Affordable Housing Fund #25 Section II, Page 32 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND The Exterior Energy Offset Fund (EEOP) was establsihed to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. EEOP considers exterior energy uses over a nominal amount and establsihes fees based on average British Thermal Units (BTUs) required for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations, and field inspection are required and must be verified by theTown's Building Official. (b) The following EEOP fees shall apply at the time of Building Permit. Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP funds shall be used for: a) Provide educational materials and outreach for Town of Avon residents, businesses, employees and building owners including but not necessarily limited to printed guides, efficient building educational events, a webpage with available resources, links, and information. (b) Planning, design and implementation of renewable energy generation projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d) Funding other resources and administrative costs associated with green building and environmental sustainability oriented efforts. (e) Special consideration is given to projects that positively affect occupants of local affordable housing or low income residents in Town of Avon ADMINISTRATION OF THE FUND The Town Manager administers the Exterior Energy Offset Fund. FINANCIAL SUMMARY Section II, Page 33 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Licenses and Permits: Exterior Energy Offset Fee 32,768$ 5,000$ 5,000$ 5,000$ Total Operating Revenues 32,768 5,000 5,000 5,000 TOTAL REVENUES 32,768 5,000 5,000 5,000 EXPENDITURES Community Development: Energy Efficiency Projects - - - - Total Operating Expenditures - - - - TOTAL EXPENDITURES - - - - NET SOURCE (USE) OF FUNDS 32,768 5,000 5,000 5,000 FUND BALANCES, Beginning of Year - 32,768 32,768 37,768 FUND BALANCES, End of Year 32,768$ 37,768$ 37,768$ 42,768$ Fund Summary MUNICIPAL SERVICES Exterior Energy Offset Fund #27 Section II, Page 34 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: DISPOSABLE PAPER BAG FEE FUND The Disposable Paper Bag Fee Fund was established in order to account for fees received by the Town from retailers who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail purchase. Effective May 1, 2018 it is unlawfull for retailers to provide diposable plastic bags to customers at point of sale. The purpose of the program is to protect the public health, safety and welfare, to adress the environmental problems associated with diposable bags, and to relive taxpayers of the costs imposed upon the Town associated with disposble bags. The intent is to encourage the use of reuseable bags. The fee shall be used exclusively for the following purposes: (1) producing and providing reusable bags to Town residents and guests; (2) educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the environment; (3) creating public educational campaigns to raise awareness about waste reduction and recycling; (4) funding programs and infrastructure that allows the Avon community to reduce waste and recycle; (5) purchasing and installing equipment designed to minimize waste pollution, including recycling containers and waste receptacles; (6) funding community cleanup or collection events and other activities to reduce waste; (7) maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction efforts; (8) providing educational information to customers about the Disposable Paper Bag Fee; (9) tTraining retailer staff in the implementation and administration of the Disposable Paper Bag Fee; (10) improving or altering infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable Paper Bag Fee; and (11) Paying for the administration of the Disposable Paper Bag Fee Program. ADMINISTRATION OF THE FUND The Town Manager administers the Disposable Paper Bag Fee Fund. FINANCIAL SUMMARY Section II, Page 35 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Other Revenues Disposable Paper Bag Fee -$ -$ 18,000$ 18,000$ Total Operating Revenues - - 18,000 18,000 TOTAL REVENUES - - 18,000 18,000 EXPENDITURES General Government: Waste Reduction and Recycling - - - 5,000 Total Operating Expenditures - - - 5,000 TOTAL EXPENDITURES - - - 5,000 NET SOURCE (USE) OF FUNDS - - 18,000 13,000 FUND BALANCES, Beginning of Year - - - 18,000 FUND BALANCES, End of Year -$ -$ 18,000$ 31,000$ Fund Summary MUNICIPAL SERVICES Disposable Paper Bag Fee Fund #28 Section II, Page 36 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 SEE FUND SUMMARY The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on the Town's debt not accounted for in any other fund. Accounted for in this fund are the Series 2010 Certificates of Participation issued for the Regional Transportation Facility, the Series 2014B Certificates of Participation issued for street improvements, and the Series 2016 Certificates of Participation that were issued to finance the construction of a new public safety facility. BUDGET SUMMARY: DEBT SERVICE FUND ADMINISTRATION OF THE FUND The Finance Director administers the Debt Service Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY Section II, Page 37 Fund Summary Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 REVENUES Investment Earnings: 57101 Investment Earnings 5,023$ 6,000$ 10,000$ 12,725$ Other Sources: 59201 Transfers-In from Capital Projects Fund 1,017,969 1,010,854 1,008,354 1,006,482 59000 Total Other Sources 1,017,969 1,010,854 1,008,354 1,006,482 50000 TOTAL REVENUES 1,022,992 1,016,854 1,018,354 1,019,207 EXPENDITURES Debt Service: 924 Series 2010, Certificates of Participation 65101 Principal 140,000 145,000 145,000 145,000 65102 Interest 111,881 107,331 107,331 102,800 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal 215,000 220,000 220,000 230,000 65102 Interest 102,263 95,748 95,748 89,082 927 Series 2016, Certificates of Participation (Public Safety Facility) 65101 Principal 205,000 265,000 265,000 275,000 65102 Interest 243,325 178,775 178,775 170,825 911 65103 Fiscal Agent Fees 6,500 5,000 6,500 6,500 Total Debt Service 1,023,969 1,016,854 1,018,354 1,019,207 60000 TOTAL EXPENDITURES 1,023,969 1,016,854 1,018,354 1,019,207 NET SOURCE (USE) OF FUNDS (977) - - - FUND BALANCES, Beginning of Year 536,567 536,567 535,590 535,590 FUND BALANCES, End of Year 535,590$ 536,567$ 535,590$ 535,590$ MUNICIPAL SERVICES Debt Service Fund #31 Section II, Page 38 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 773,359$ 881,669$ 918,011$ 977,342$ Commodities 98,344 99,542 129,957 129,363 Contract Services 187,487 111,809 56,809 115,379 Other Operating Costs 601,161 532,844 607,545 620,684 Debt Service 60,220 60,220 60,220 41,755 Capital Outlay 416,623 1,700 1,700 1,031,500 Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,023$ Administration 247,658$ 271,617$ 277,084$ 286,200$ Transit Operations 1,754,258 1,258,194 1,319,418 2,087,011 Wash Bay 135,278 157,973 177,740 169,092 Mobility Programs - - - 373,720 Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,023$ Mobility Director 1 1 1 1 Mobility Operations Supervisor 1 1 1 1 Wash Bay Operator 1 1 1 1 Mobility Operator 3 4 5 5 Total 6 7 8 8 AUTHORIZED POSITIONS BUDGET SUMMARY: MOBILITY FUND The Mobility Department is the singular department of the Mobility Fund and is responsible for all multimodal (mobility) operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses. The Mobility Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant matches, in addition to a joint funding of the skier bus and evening dinner services, with the Beaver Creek Resort Company. ADMINISTRATION OF THE FUND The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility Operations Supervisor and Bus Wash Operator. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY EXPENDITURES BY PROGRAM Section II, Page 39 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 40,297$ 41,532$ 41,532$ 41,592$ Intergovernmental 328,000 - 75,000 1,046,000 Charges for Services 267,215 239,246 283,430 270,806 Other Revenues 86,131 104,122 104,122 153,645 Total Operating Revenues 721,643 384,900 504,084 1,512,043 Other Sources Transfers In from General Fund 1,390,415 1,167,000 1,200,000 1,200,000 Total Other Sources 1,390,415 1,167,000 1,200,000 1,200,000 TOTAL REVENUES 2,112,058 1,551,900 1,704,084 2,712,043 EXPENDITURES Administration 247,658 271,617 277,084 286,200 Transit Operations 1,754,258 1,258,194 1,319,418 2,087,011 Washbay 135,278 157,973 177,740 169,092 Mobility Programs - - - 373,720 TOTAL EXPENDITURES 2,137,194 1,687,784 1,774,242 2,916,023 NET SOURCE (USE) OF FUNDS (25,136) (135,884) (70,158) (203,980) FUND BALANCES, Beginning of Year 685,600 625,541 660,464 590,306 FUND BALANCES, End of Year 660,464$ 489,657$ 590,306$ 386,326$ Fund Summary MUNICIPAL SERVICES Mobility Enterprise Fund #52 Section II, Page 40 Original or Final Prev. Amend.Revised Adopted Acct.Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Taxes: Property Taxes 51101 Property Tax/ Gates GID 40,190$ 41,532$ 41,532$ 41,592$ 51103 Current & Delinquent interest 107 - - - 51000 Total Taxes 40,297 41,532 41,532 41,592 Intergovernmental: Federal Grants: 53104 FTA Grant 328,000 - - 800,000 53199 Other Federal Grants - - 75,000 246,000 53000 Total Intergovernmental 328,000 - 75,000 1,046,000 Charges for Services: Transportation: 54501 Beaver Creek 107,894 124,316 124,316 124,000 54507 Wash Bay Services- External 112,391 68,000 112,184 99,876 54902 Wash Bay Services- Internal 46,930 46,930 46,930 46,930 54000 Total Charges for Services 267,215 239,246 283,430 270,806 Other Revenues: 58201 Lease of Town-owned Property 67,445 83,122 83,122 114,192 Sale of Electricty - - - 21,453 58995 Bus Advertising Revenue 16,382 21,000 21,000 18,000 58999 Misc. Nonclassifed Revenue 2,304 - - - 58000 Total Other Revenues 86,131 104,122 104,122 153,645 Other Sources: 59201 Transfers In Gen. Fund - Operating 1,390,415 1,167,000 1,200,000 1,200,000 59000 Total Other Sources 1,390,415 1,167,000 1,200,000 1,200,000 50000 TOTAL REVENUES 2,112,058$ 1,551,900$ 1,704,084$ 2,712,043$ Revenue Detail MUNICIPAL SERVICES Mobility Enterprise Fund #52 Section II, Page 41 Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Charges for Services - Internal: Washbay Charges: 54902 Administration 1,456$ 1,456$ 1,456$ 1,456$ 54902 Comm Dev - Building Inspection 364 364 364 364 54902 Police - Administration 728 728 728 728 54902 Police - Patrol 4,368 4,368 4,368 4,368 54902 Police - Investigations 728 728 728 728 54902 Public Works - Engineering - - - - 54902 Public Works - Roads and Streets 5,980 5,980 5,980 5,980 54902 Public Works - Buildings 1,456 1,456 1,456 1,456 54902 Public Works - Parks 4,836 4,836 4,836 4,836 54902 Town Center West Maintenance 728 728 728 728 54902 Recreation - Administration 728 728 728 728 54902 Transit Operations 24,102 24,102 24,102 24,102 54902 Fleet Maintenance 1,456 1,456 1,456 1,456 54902 Total 46,930 46,930 46,930 46,930 Charges for Services - External: Washbay Charges: 54507 Beaver Creek 24,632 - 1,517 10,000 54507 ECO 87,759 68,000 110,667 89,876 54507 Total 112,391 68,000 112,184 99,876 Revenue Detail MUNICIPAL SERVICES Mobility Enterprise Fund #52 Section II, Page 42 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 769,968$ 809,638$ 814,093$ 884,266$ Commodities 414,004 428,869 428,869 432,650 Contract Services 70,978 62,431 62,431 59,939 Other Operating Costs 140,722 120,894 146,321 148,008 Debt Service 258,637 259,016 259,016 259,935 Capital Outlay 8,300 13,125 13,125 16,475 Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Fleet Maintenance 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Fleet Director 1 1 1 1 Purchasing Coordinator 1 1 1 1 Fleet Maintenance Foreman 2 2 2 2 Mechanic I-II 3 3 3 3 Mechanics Helper 1 1 1 1 Total 8 8 8 8 DEPARTMENT FINANCIAL SUMMARY EXPENDITURES BY CATEGORY EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department administration, and the balance on mechanic training and hands-on support. BUDGET SUMMARY: FLEET MAINTENANCE FUND The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered. ADMINISTRATION OF THE FUND Section II, Page 43 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services 1,127,815$ 1,279,626$ 1,179,699$ 1,214,791$ Other Revenue 1,609 - - - Total Operating Revenues 1,129,424 1,279,626 1,179,699 1,214,791 Other Sources Transfers-In from General Fund 360,000 415,000 550,000 550,000 Sales of Fixed Assets - - - - Total Other Sources 360,000 415,000 550,000 550,000 TOTAL REVENUES 1,489,424 1,694,626 1,729,699 1,764,791 EXPENDITURES Public Works: Fleet Maintenance 1,662,609 1,693,973 1,723,855 1,801,273 Total Operating Expenditures 1,662,609 1,693,973 1,723,855 1,801,273 TOTAL EXPENDITURES 1,662,609 1,693,973 1,723,855 1,801,273 NET SOURCE (USE) OF FUNDS (173,185) 653 5,844 (36,482) FUND BALANCES, Beginning of Year 223,149 239,818 49,964 55,808 FUND BALANCES, End of Year 49,964$ 240,471$ 55,808$ 19,326$ Fund Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 44 Original or Final Prev. Amend.Revised Adopted Acct.Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Charges for Services: 54806 3rd Party Fleet Maintenance Chrgs.516,781$ 758,440$ 632,428$ 651,402$ 54901 Dept. Fleet Maintenance Chrgs.584,919 511,186 537,271 553,389 54903 Sales of Fuel 26,115 10,000 10,000 10,000 54000 Total Charges for Services 1,127,815 1,279,626 1,179,699 1,214,791 Other Revenues: 58205 Insurance Reimbursements - - - - 58999 Miscellaneous Nonclassified Revenues 1,609 - - - 58000 Total Other Revenues 1,609 - - - Other Sources: 59201 Transfers In - General Fund 360,000 415,000 415,000 425,000 59101 Sales of Fixed Assets - - - - 59000 Total Other Sources 360,000 415,000 415,000 425,000 50000 TOTAL REVENUES 1,489,424$ 1,694,626$ 1,594,699$ 1,639,791$ Revenue Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 45 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Fleet and Heavy Equipment 35,575$ 473,485$ 795,894$ 547,973$ Recreation Center Equipment 12,405 31,515 42,595 200,397 Computer and Office Equipment 147,194 47,587 54,228 57,881 Machinery and Equipment - 31,930 12,718 37,571 Heat Recovery 3,204 - 6,188 - Total 198,378$ 584,517$ 911,623$ 843,822$ EXPENDITURES BY CATEGORY The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacements. BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND ADMINISTRATION OF THE FUND The Equipment Replacement Fund is administered by the Finance Director with assistance from other department directors. FINANCIAL SUMMARY Section II, Page 46 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services: Equipment Replacement Charges 646,800$ 639,478$ 664,888$ 683,687$ Other Revenue Insurance Cliam Reimbursements - - - 27,750 Total Operating Revenues 646,800 639,478 664,888 711,437 Other Sources Sales of Fixed Assets 32,962 23,000 45,000 35,000 Capital Lease Proceeds 275,614 - - - Total Other Sources 308,576 23,000 45,000 35,000 TOTAL REVENUES 955,376 662,478 709,888 746,437 EXPENDITURES Capital Outlay: Fleet and Heavy Equipment 35,575 473,485 795,894 547,973 Recreation Center Equipment 12,405 31,515 42,595 200,397 Computer and Office Equipment 147,194 47,587 54,228 57,881 Machinery and Equipment - 31,930 12,718 37,571 Heat Recovery 3,204 - 6,188 - Total Operating Expenditures 198,378 584,517 911,623 843,822 TOTAL EXPENDITURES 198,378 584,517 911,623 843,822 NET SOURCE (USE) OF FUNDS 756,998 77,961 (201,735) (97,385) FUND BALANCES, Beginning of Year 2,777,507 3,231,619 3,534,505 3,332,770 FUND BALANCES, End of Year 3,534,505$ 3,309,580$ 3,332,770$ 3,235,385$ Fund Summary MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 Section II, Page 47 Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 Charges for Services: Equipment Rental Charges 54904 Finance 3,337$ 3,337$ -$ -$ 54904 Information Systems 49,762 51,871 - - 54904 Nondepartmental 18,040 17,100 110,526 106,934 54904 Comm Dev - Planning 847 847 - - 54904 Comm Dev - Building Inspection 2,148 -- - 54904 Police - Administration 11,383 11,383 34,216 46,317 54904 Police - Patrol 122,361 119,796 82,973 94,821 54904 Police - Investigations 6,644 6,644 8,071 8,071 54904 Engineering - 3,573 - 1,899 54904 Buildings 61,524 61,524 63,802 63,802 54904 Public Works - Road and Bridge 81,870 78,967 101,634 110,967 54904 Public Works - Parks 96,695 97,814 102,148 103,475 54904 Mobility - Operations 48,828 48,828 51,295 44,088 54904 Mobility - Wash Bay 22,237 22,237 21,939 21,939 54904 Fleet Maintenance 4,960 4,960 1,807 1,807 54904 Recreation - Administration 10,583 10,583 - - 54904 Recreation - Aquatics 23,959 24,800 21,157 21,157 54904 Recreation - Fitness 75,568 69,160 65,320 58,410 54904 Recreation - Cabin 6,054 6,054 - - 54000 Total Charges for Services 646,800 639,478 664,888 683,687 Other Revenue 58205 Insurance Claim Reimbursements - - - 27,750 Other Sources: 59101 Sale of Fixed Assets 32,962 23,000 45,000 35,000 59303 Capital Lease Proceeds 275,614 - - - 59000 Total Other Sources 308,576 23,000 45,000 35,000 50000 TOTAL REVENUES 955,376$ 662,478$ 709,888$ 746,437$ Revenue Detail MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 Section II, Page 48 TOWN OF AVON DETAILED BUDGET REQUESTS 2018 Revised Department:N/A Program: Fleet and Heavy Equipment #811 2018 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Community Development Dept: Building Inspector Vehicle - Replace #600 26,784$ Police Dept - Patrol: Chevy Tahoes Replace #340, 343, 350 145,514 Police Volunteer Service Officer Vehicle Replace #337 31,843 Transit Dept: Hybrid Vehicle - Replace #800 26,412 66501 Automobiles and Light Duty Trucks 230,553 Roads and Bridges: Plow Truck w/ Wing (2017 Lease Purchase) Replace #111 275,615 Streetsweeper - Replace #268 242,228 Excavator - Replace #118 47,498 66499 Other Machinery and Equipment 565,341 66000 Total Capital Outlay 795,894$ Fleet & Heavy Equip. to Auction in 2018: #268 Tymco Streetsweeper (Trade-in) #118 Bobcat Excavator (Trade-in) #321 2004 Chevy Tahoe #326 2005 Chevy Tahoe #329 2007 Chevy Tahoe #340 2011 Chevy Tahoe #343 2012 Caprice #350 2015 Chevy Tahoe (Totaled) Section II, Page 49 TOWN OF AVON DETAILED BUDGET REQUESTS 2019 Adopted Department:N/A Program: Fleet and Heavy Equipment #811 Account 2019 Adopted Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Police Dept - Patrol: Chevy Tahoes Replace #341, 342, 344, 345, 346, 347 300,000 Roads and Bridges: Pickup w/ Plow - Replace #200 38,000 Recreation Dept: Chevy Van - Replace #500 28,473 66501 Automobiles and Light Duty Trucks 366,473 Roads and Bridges: Toolcat - Replace #288 78,000 Parks: Toro Ground Master Utility Plower / Mower Replace #202 53,250 Toro Workman HDX w/ Cab, Replace #206 28,500 Toro Workman GTX w/ Canopy, Replace #218 11,750 Washbay: Hotsy Pressure Washer 10,000 66499 Other Machinery and Equipment 181,500 66000 Total Capital Outlay 547,973$ Fleet & Heavy Equip. to Auction in 2019: #202 Toro Ground Master (Trade-in) #288 Bobcat Toolcat (Trade-in) #270 International 7400 Plow Truck #332 2007 Chevy Tahoe #341 2011 Chevy Tahoe #342 2012 Chevy Tahoe #344 2013 Chevy Tahoe #345 2013 Chevy Tahoe #346 2013 Chevy Tahoe #347 2013 Chevy Tahoe Section II, Page 50 TOWN OF AVON DETAILED BUDGET REQUESTS 2018 Revised Department:N/A Program:Recreation Equipment #812 2018 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Recreation Center Fitness: Rowers (2)3,319$ Recumbent Bikes (3)14,756 Upright Bikes (3)13,440 Body Fat Analyzer 1,800 Incline Trainers (2)9,280 66407 Athletic and Recreational Equipment 42,595 66000 Total Capital Outlay 42,595$ Section II, Page 51 TOWN OF AVON DETAILED BUDGET REQUESTS 2019 Adopted Department:N/A Program:Recreation Equipment #812 2019 Account Adopted Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Recreation Center Fitness: Stepmill (1)5,780$ Elliptical Machines (6)48,654 AMT (2)19,014 Treadmills (5)46,079 Technogym/Precor Circuit Weight Machines 77,470 Aquatics: Starter Blocks 3,400 66407 Athletic and Recreational Equipment 200,397 66000 Total Capital Outlay 200,397$ Section II, Page 52 TOWN OF AVON DETAILED BUDGET REQUESTS 2018 Revised Department:N/A Program:Computers and Office Equipment #813 2018 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Systems: Raritan KVM Switch Replacement 2,441$ 2018 Network Switch Refresh 35,151 Datacenter SmartUPS 4,915 Switched Rack PDU 1,726 Engineering: Large Format Copier, Printer, Scanner 9,995 66402 Computers and Peripherals 54,228 66000 Total Capital Outlay 54,228$ Section II, Page 53 TOWN OF AVON DETAILED BUDGET REQUESTS 2019 Adopted Department:N/A Program:Computers and Office Equipment #813 2019 Account Adopted Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Technology: Switches: ARTF Switches #1817, #1818, #1819 17,275$ ARC Switch #1836 4,846 Virtual Servers: UCS C220 M4 - VM Host #1996 17,880 VM Host #1997 17,880 66402 Computers and Peripherals 57,881 66000 Total Capital Outlay 57,881$ Section II, Page 54 TOWN OF AVON DETAILED BUDGET REQUESTS 2018 Revised Department:N/A Program:Machinery and Equipment #814 2018 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Machinery and Equipment Parks Dept: Lawn Mower 7,849 Field Paint Sprayer 4,869 66499 Other Machinery and Equipment 12,718 66000 Total Capital Outlay 12,718$ Section II, Page 55 TOWN OF AVON DETAILED BUDGET REQUESTS 2019 Adopted Department:N/A Program:Machinery and Equipment #814 2019 Account Adopted Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Machinery and Equipment Road and Bridge Dept: Pavement Cutter - Replace #375 5,744$ Variable Message Sign 20,000 Parks Dept: Lawn Mower 11,827 66499 Other Machinery and Equipment 37,571 66000 Total Capital Outlay 37,571$ Section II, Page 56 TOWN OF AVON DETAILED BUDGET REQUESTS 2018 Revised Department:N/A Program:Heat Recovery #815 2018 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Heat Recovery Buildings and Facilities: Heat Recovery Computer Touchscreen 6,188$ 66402 Computers and Peripherals 6,188 66000 Total Capital Outlay 6,188$ Section II, Page 57 TOWN OF AVON DETAILED BUDGET REQUESTS 2019 Adopted Department:N/A Program:Heat Recovery #815 2019 Account Adopted Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Heat Recovery Buildings and Facilities: 66499 Other Machinery and Equipment - 66000 Total Capital Outlay -$ Section II, Page 58 THIS PAGE INTENTIONALLY LEFT BLANK Section II, Page 59 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 SEE CAPITAL PROJECTS FUND PROJECT DETAIL BUDGET SUMMARY: CAPITAL PROJECTS FUND The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues reflect historic collection trends and the best information available regarding the local real estate market. In addition to RETT revenues, the General Fund also makes transfers to the Capital Projects Fund, after achieving a balanced budget, and with all reserves fully funded. Certain other Town funds also occasionally contribute to capital infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital projects are selected based on several criteria including, but not limited to, the need for new streets, road and facility development, major maintenance of the Town’s existing facilities and infrastructure, investments in economic development, and projects identified that have high priorities in meeting adopted planning document objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails Master Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long- term planning of infrastructure development and maintenance is also prepared and adopted annually. ADMINISTRATION OF THE FUND The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year Program. Proportional monies for the engineer's salary are transferred to the General Fund. FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY Section III, Page 1 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 4,449,530$ 3,000,000$ 3,500,000$ 2,775,000$ Intergovernmental 70,000 390,000 530,000 40,000 Investment Earnings 39,811 37,500 37,500 43,750 Other Revenue 99,002 80,000 80,000 80,000 Total Operating Revenues 4,658,343 3,507,500 4,147,500 2,938,750 Other Sources: Debt Proceeds - 325,000 258,258 - Operating Transfers-In 4,264,125 2,145,000 2,145,000 450,000 Total Other Sources 4,264,125 2,470,000 2,403,258 450,000 TOTAL REVENUES 8,922,468 5,977,500 6,550,758 3,388,750 EXPENDITURES Capital Improvements: Facilities 4,370,924 5,139,066 4,977,692 1,269,000 Land and Land Improvements 700,987 660,255 914,899 460,577 Roads and Streets 1,458,111 4,947,629 4,738,651 871,000 Water Fund Projects 24,618 125,000 125,000 321,000 Communications and Technology - 125,000 - 125,000 Strategic Planning 95,856 - - - Other 38,000 - - - Debt Service: Capital Leases 121,769 177,490 177,490 98,802 Contingency - 126,512 41,512 100,000 Total Capital Improvements 6,810,265 11,300,952 10,975,244 3,245,379 Other Uses Operating Transfer-Out - General Fund 226,327 233,117 233,117 240,111 Operating Transfer-Out - Debt Service Fund 1,017,969 1,010,854 1,010,854 1,010,207 - Total Other Uses 1,244,296 1,243,971 1,243,971 1,250,318 TOTAL EXPENDITURES 8,054,561 12,544,923 12,219,215 4,495,697 NET SOURCE (USE) OF FUNDS 867,907 (6,567,423) (5,668,457) (1,106,947) FUND BALANCE, Beginning of Year 10,414,708 11,282,615 11,282,615 5,614,158 FUND BALANCE, End of Year 11,282,615$ 4,715,192$ 5,614,158$ 4,507,211$ Fund Balances Restricted For: Asphalt Overlay 720,000$ 900,000$ 960,000$ 1,200,000$ Assigned For: Town-owned Properties Development Strategies Pl 2,100,081 1,900,081 2,290,081 2,065,081 Unassigned: Unreserved 8,462,534 1,915,111 2,364,077 1,242,130 Total Fund Balances 11,282,615$ 4,715,192$ 5,614,158$ 4,507,211$ Fund Summary MUNICIPAL SERVICES Capital Projects Fund #41 Section III, Page 2 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 2020 2021 2022 2023 REVENUES Real Estate Transfer Tax: Base Level 3,050,259$ 2,200,000$ 3,175,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ Wyndham Vacation Ownership Club 1,399,271 800,000 325,000 275,000 225,000 - - - Interest Earnings 39,811 37,500 37,500 43,750 50,000 50,000 50,000 50,000 Intergovernmental: Federal/State: GOCO Grant - Playground - 350,000 350,000 - - - - - Colorado Health Foundation (Fitness Court)- - 140,000 - - - - - Local Government: ECO Grant - Traer Creek Bus Stop (50%)30,000 - - - - - - - Asphalt Overlay Contributions - TCMD 40,000 40,000 40,000 40,000 75,000 75,000 75,000 75,000 Other Revenues: Asphalt Overlay Contributions - Developer 80,000 80,000 80,000 80,000 - - - - Project Cost Reimbursements 17,651 - - - - - - - Nonclassified 1,351 - - - - - - - Total Operating Revenues 4,658,343 3,507,500 4,147,500 2,938,750 2,850,000 2,625,000 2,625,000 2,625,000 Other Sources: Capital Lease Financing - Solar Panels - 325,000 258,258 - - - 425,000 - Transfer in from General Fund - Assigned to Capital Improvements 1,000,000 480,000 480,000 - - - - - - Asphalt Overlay 120,000 120,000 120,000 120,000 75,000 75,000 75,000 75,000 Transfer in from the AURA - New Town Hall Tenant Finish 2,978,375 1,420,000 1,420,000 - - - - - - Tract G Projects - - - 90,000 575,000 - - - Transfer in from Community Enhancement Fund - 2017 Playground 140,750 - - - - - - - - 2019 Powerline Undergrounding - - - 80,000 - - - - Transfer in from Water Fund 25,000 125,000 125,000 160,000 - - - - Total Other Sources 4,264,125 2,470,000 2,403,258 450,000 650,000 75,000 500,000 75,000 Total Revenues and Sources of Funds 8,922,468$ 5,977,500$ 6,550,758$ 3,388,750$ 3,500,000$ 2,700,000$ 3,125,000$ 2,700,000$ Projected Section III, Page 3 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 2020 2021 2022 2023 Projected EXPENDITURES Capital Improvements: Facilities 4,370,924 5,139,066 4,977,692 1,269,000 1,825,000 - 725,000 - Land and Land Improvements 700,987 660,255 914,899 460,577 95,000 40,000 40,000 40,000 Roads and Streets 1,458,111 4,947,629 4,738,651 871,000 1,975,000 520,000 430,000 400,000 Water Fund Projects 24,618 125,000 125,000 321,000 233,000 230,000 - - Communications and Technology - 125,000 - 125,000 - - - - Strategic Planning 95,856 - - - - - - - Other 38,000 - - - - - - - Debt Service: Capital Leases 121,769 177,490 177,490 98,802 81,999 81,999 55,720 55,720 Contingency - Town-Owned Properties - 865,000 - - - - - - Contingency - 126,512 41,512 100,000 - - - - Total Expenditures 6,810,265 12,165,952 10,975,244 3,245,379 4,209,999 871,999 1,250,720 495,720 Other Uses: Operating Transfers Out - General Fund: - Engineering Department Salary and Operations 226,327 233,117 233,117 240,111 247,314 254,733 262,375 270,246 Operating Transfers Out - Debt Service Fund: - 2010 COPs (ARTF)248,881 247,831 247,831 241,800 255,225 254,800 251,800 243,550 - 2014B COPS (Street Improvements)318,763 317,248 317,248 320,582 319,613 322,493 320,069 322,494 - 2016 COPS (Public Safety Bldg.)450,325 445,775 445,775 447,825 450,075 449,375 448,575 447,675 Total Other Uses 1,244,296 1,243,971 1,243,971 1,250,318 1,272,227 1,281,401 1,282,819 1,283,965 Total Expenditures and Uses of Funds 8,054,561 13,409,923 12,219,215 4,495,697 5,482,226 2,153,400 2,533,539 1,779,685 Net Source (Use) of Funds 867,907 (7,432,423) (5,668,457) (1,106,947) (1,982,226) 546,600 591,461 920,315 Fund Balance, Beginning of Year 10,414,708 11,282,615 11,282,615 5,614,158 4,507,211 2,524,986 3,071,585 3,663,046 Fund Balance, End of Year 11,282,615$ 3,850,192$ 5,614,158$ 4,507,211$ 2,524,986$ 3,071,585$ 3,663,046$ 4,583,361$ Fund Balances Restricted For: Asphalt Overlay 720,000$ 900,000$ 960,000$ 1,200,000$ 350,000$ 500,000$ 650,000$ 800,000$ Assigned For: Town-owned Properties Program 2,100,081 1,900,081 2,290,081 2,065,081 890,081 890,081 890,081 890,081 Unassigned: Unreserved 8,462,534 1,050,111 2,364,077 1,242,130 1,284,905 1,681,504 2,122,965 2,893,280 Total Fund Balances 11,282,615$ 3,850,192$ 5,614,158$ 4,507,211$ 2,524,986$ 3,071,585$ 3,663,046$ 4,583,361$ Section III, Page 4 CAPITAL PROJECTS FUND 5-YEAR PLANINVENTORY DETAILProposed EstimatedTotal 2016 and Current Revised Project Cost Proposed Project Prior Yr.ActualBudget Budget To-Date BudgetCAPITAL IMPROVEMENT PROJECTSBudgetActuals 20172018201820182019 2020202120222023Facilities: New Town Hall:11014 Tenant Finish Design240,000$ 37,838$ 163,574$ 38,588$ 38,588$ 240,000$ -$ -$ -$ -$ -$ 11012 Tenant Finish Construction4,355,141 62,447 (1,771) 4,202,037 4,269,465 4,330,141 25,000 - - - - 11017 Fiber - PSF to NTH135,275 - 43,647 22,566 65,470 109,117 - - - - - 11018 NTH Solar Panels96,118 - - 96,118 96,118 96,118 - - - - - Joint Public Safety Facility Project:12003 Design450,000 332,736 119,303 - - 452,039 - - - - - 12004 Construction6,320,855 2,586,599 3,803,705 5,701 5,701 6,396,005 - - - - - 12005 Fiber - ATF to PSF141,305 - 160,127 - - 160,127 - - - - - Transportation Facilities:14010 Fleet Maintenance EPDM Roof Replacement300,000 - - - - - - - - 300,000 - New Fleet Solar Panels425,000 - - - - - - - - 425,000 - 14012 Transit Bus Stop - Traer Creek Plaza60,000 57,433 3,082 - - 60,515 - - - - - 14013 Transit Bus Stop - Eaglebend / US Hyw 648,000 40,249 2,638 - - 42,887 - - - - - 14015 ARTF Door Repairs55,000 - 13,137 41,863 41,863 55,000 - - - - - 14016 ARTF Solar Panels325,000 - - 325,000 258,258 258,258 - - - - - Cultural and Recreational Facilities:15017 Recreation Center - Fitness Floor75,000 - - 75,000 - - - - - - - 15018 Nottingham Pavilion - Retractable Door/Stage R239,532 4,496 2,807 197,193 32,229 39,532 200,000 - - - - 15019 Nottingham Pavilion - Deck Railing15,000 - - - - - 15,000 - - - - New Recreation Center HVAC Upgrade250,000 - - - - - - 250,000 - - - Hahnewald Barn:19003 Predesign / Feasibilty Study135,000 - - 135,000 135,000 135,000 - - - - - Other Facilities:19002 Avon Elementary Parking Lot Repair60,676 - 60,675 - - 60,675 - - - - - 19004 Recycling Center, Lot 515,000 - - - 15,000 15,000 9,000 - - - - 19005 2120 Saddle Ridge Loop (Fire Station) Improve.50,000 - - - - - 50,000 - - - - Town-owned Properties Program:15020 Recreation Center Weight Room Expansion500,000 - - - - - 500,000 - - - - New Recreation Center Locker Replacement200,000 - - - - - - 200,000 - - - New Old Town Hall Demolition600,000 - - - - - - 600,000 - - - New 351 Benchmark Demolition600,000 - - - - - - 600,000 - - - Tract G / Urban Renewal Fund Projects:32030 Planning - W. Main Street / 351 Benchmark50,000 - - - - - 50,000 - - - - New Design - W. Main Street / 351 Benchmark175,000 - - - - - - 175,000 - - - 32029 Benchmark Rd. On-street Parking440,000 - - - 20,000 20,000 420,000 - - - - Land and Land Improvements: H.A. Nottingham Park Improvements21016 Nottingham Park Zone C Improvements - Playgr872,266 73,966 255,420 542,880 542,880 872,266 - - - - - 21017 Nottingham Park - Remodel Restrooms348,430 21,027 327,942 - - 348,969 - - - - - 21022 Eagle River Whitewater Park Repair190,000 - 6,720 83,280 183,280 190,000 - - - - - 21024 Nottingham Park Light Upgrade125,000 - 110,905 14,095 14,095 125,000 185,000 - - - - 21027 O'Neil Spur Park Improvements Design20,000 - - 20,000 20,000 20,000 - - - - - 21051 Nottingham Park Fitness Court140,000 - - - 154,644 154,644 55,577 - - - - 21052 Beach Bathroom Vaults50,000 - - - - - 50,000 - - - - 21053 Resurface Pickleball Courts50,000 - - - - - 50,000 - - - - New West Nottingham Park Landscape Improvement55,000 - - - - - - 55,000 - - - 21054 Wildland Fire MitigationNA- - - - NA40,000 40,000 40,000 40,000 40,000 21055 Power Line Undergrounding80,000 - - - - - 80,000 - - - - Roads and Streets: Streetscape Improvements:31022 Avon Rd./I70 Overpass Pedestrian Safety Impro93,008 12,209 30,799 - - 43,008 - - - - - 31023 Metcalf Road - Retaining Wall Stabilization100,000 - - 20,000 20,000 20,000 - - - 80,000 - 31024 Roundabout #4 Landscaping50,000 - - - - - - 50,000 - - - 31028 Post Blvd. Irrigation Wet Well45,000 - - 45,000 45,000 45,000 - - - - - 31029 Wayfinding Signage84,145 24,145 10,497 49,503 49,503 84,145 - - - - - 31030 Mall Activation Elements30,000 - - 30,000 30,000 30,000 - - - - - 31031 Avon Rd./I70 Overpass Aesthetics Improvement270,000 - - 50,000 10,000 10,000 50,000 - - - - Annual Street Maintenance and Repair:33103 Annual Paving/Road ImprovementsNA- - 60,000 - NA300,000 365,000 350,000 350,000 400,000 33219 Annual Guard Rail RepairNA- - 40,000 - NA40,000 40,000 40,000 - - ProjectedSection III, Page 5 CAPITAL PROJECTS FUND 5-YEAR PLANINVENTORY DETAILProposed EstimatedTotal 2016 and Current Revised Project Cost Proposed Project Prior Yr.ActualBudget Budget To-Date BudgetCAPITAL IMPROVEMENT PROJECTSBudgetActuals 20172018201820182019 2020202120222023Projected33101 2017 Microsurface/Slurry Seal250,000 - 246,023 - - 246,023 - - - - - 33102 2018 Microsurface Project250,000 - - 250,000 250,000 250,000 - - - - - 32018 Post Blvd. Settlement Repair75,000 9,550 500 - - 10,050 - - - - - 32019 Wildwood Road Repair75,000 7,834 1,016 - - 8,850 - - - - - 34034 Eaglebend Dr. and Nottingham Rd. Paving1,097,500 7,500 664,043 425,957 425,957 1,097,500 - - - - - 32025 E. Benchmark Rd / Beaver Creek Place425,587 - 384,821 - - 384,821 - - - - - 32026 Retaining Wall Repairs - Nottingham & Swift Gu50,000 - - 50,000 50,000 50,000 - - - - - 32028 Yoder Ave. / Fawcett Ave. Asphalt Overlay- - - - - - 1,000,000 - - - Street Improvements:32021 West B/C Blvd. RR Crossing Improvements110,000 5,970 3,861 100,169 31,191 41,022 200,000 - - - - 32024 2017 Safety Improvements - West B/C Blvd30,000 - 2,000 - - 2,000 - - - - - Multi-Modal/Alternative Mobility:34033 East and West B/C Blvd. Street Rebuild4,025,943 86,992 111,951 3,827,000 3,827,000 4,025,943 - - - - - New US Hwy 6 Crosswalks- - - - - - - - 80,000 - - Recreational Trails Program:34030 Trail Improvements73,600 - 2,600 - - 2,600 71,000 - - - - 34035 USFS Trailhead Improvements50,000 - - - - - - - 50,000 - - New Nottingham Park Path Replacement - 1,000 ft- - - - - - - 520,000 - - - 34037 Riverfront Trail Connector210,000 - - - - - 210,000 - - - - Water Fund Projects:21028 East Stormwater Qualtiy Vault231,000 - - - - - 21,000 210,000 - - - New West Stormwater Quality Vault253,000 - - - - - - 23,000 230,000 - - 21026 Nottingham Rd. Debris Flow Study and Improvem449,618 - 24,618 125,000 125,000 149,618 300,000 - - - - Communications and Technology e-Gov.:81011 Broadband/WiFi125,000 - - 125,000 - - 125,000 - - - - Strategic Planning: Planning and Consulting:79113 Tract G Core / Parking Plan75,000 - 95,856 - - 95,856 - - - - - Other:91011 RETT Rebates38,000 - 38,000 - - 38,000 - - - - - Total Capital Improvement Projects26,853,999$ 3,370,991$ 6,688,496$ 10,996,950$ 10,756,242$ 20,815,729$ 3,046,577$ 4,128,000$ 790,000$ 1,195,000$ 440,000$ Section III, Page 6 Capital Expenditures by Funding Source 2019 2020 2021 2022 2023 Total FUNDING SOURCES Real Estate Transfer Tax 2,775,000$ 2,725,000$ 2,500,000$ 2,500,000$ 2,500,000$ 13,000,000$ Interest Earnings 43,750 50,000 50,000 50,000 50,000 243,750 Intergovernmental and Other 120,000 75,000 75,000 75,000 75,000 420,000 Transfers In and Fund Balances 6,064,158 650,000 75,000 500,000 75,000 7,364,158 TOTAL 9,002,908$ 3,500,000$ 2,700,000$ 3,125,000$ 2,700,000$ 21,027,908$ CAPITAL COST BY CATEGORY Roads and Streets 871,000$ 1,975,000$ 520,000$ 430,000$ 400,000$ 4,196,000$ Facilities and Land Improvements 1,729,577 1,920,000 40,000 765,000 40,000 4,494,577 Water Fund Projects and Technology 446,000 233,000 230,000 - - 909,000 Capital Leases 98,802 81,999 81,999 55,720 55,720 374,240 Contingency 100,000 - - - - 100,000 Tranfers Out 1,250,318 1,272,227 1,281,401 1,282,819 1,283,965 6,370,730 TOTAL 4,495,697$ 5,482,226$ 2,153,400$ 2,533,539$ 1,779,685$ 16,444,547$ Real Estate Transfer Tax 61.82% Interest Earnings 1.16% Intergovernmental and Other 2.00% Transfers In and Fund Balances 35.02% 2019-2023 Funding Sources Roads and Streets 25.52% Facilities and Land Improvements 27.33% Water Fund Projects and Technology 5.53%Capital Leases 2.28% Contingency 0.61% Tranfers Out 38.74% 2019-2023 Capital Costs by Category TOWN OF AVON Capital Projects Fund #41 Section III, Page 7 Facilities Town Owned Properties Master Plan Implementation Description: The Town Owned Properties Master Plan was recently adopted. This line item reserves funds for the implementation of the plan. The projects will revolve around the Municipal Building site, Recreation Center, Nottingham Park and Recreation Center. Town Hall Tenant Finish Description: In 2016, the Town of Avon purchased the Mountain Vista office building with the intent of moving Town Hall to that location. The building was originally a core and shell and was recently built out for Town Offices. Fiber Connection from Public Safety Facility to New Town Hall Description: The project extended fiber optic cable from the Public Safety Facility to the New Town Hall. This will allow the Town’s servers to be in the more secure Public Safety Facility and eliminate the Town having to pay access fees to an internet service provider. Town Hall Solar Panels Description: Solar photovoltaic panels were added to the roof of the New Town Hall building. The energy generated will provide electricity to serve the building and excess electricity will be sold to Holy Cross Energy. The panels will help the Town meet its climate action plan goals. Joint Public Safety Facility Design and Construction Description: The Town and the Eagle River Fire Protection District partnered to construct a join Public Safety Facility at Lot 1B, Buck Creek PUD and is located at 60 Buck Creek Road. The project was completed in September 2017. Fiber Connection from Avon Regional Transit Facility to Public Safety Facility Description: This project extended fiber optic cable from the Avon Regional Transit Facility to the Public Safety Facility. This enabled the Public Safety Facility to be connected to the town’s network without having to pay for a new access port from an internet service provider generating significant yearly savings. Fleet Maintenance Facility EPDM Roof Replacement Solar Panels Description: EPDM roofs have an expected life span of 20-years and the existing roof will reach its expected life in 2018 but further analysis indicates the roof has another 5-years of life. This project will replace the EPDM roof with a similar material. As part of the project, solar photovoltaic panels will be installed. Transit Bus Stop - Traer Creek Plaza Description: This project placed an ECO Transit Style bus shelter at Traer Creek Plaza in East Avon. ECO Transit will provided for 50% of the funding. Transit Bus Stop – Eaglebend/US Hwy. 6 Description: This project placed an ECO Transit Style bus shelter at the Eaglebend/US Hwy 6 bus stop as part of the Eagle Valley Trail project. Avon Regional Transit Facility Door Repairs Description: This project improved the reliability and safety of the large garage doors into the bus storage area and bus wash. Section III, Page 8 Avon Regional Transportation Facility Solar Photovoltaic Panels Description: This project will install solar photovoltaic panels on the Avon Regional Transportation Facility roof, meeting the Climate Action Plan goals. Nottingham Park Pavilion – Retractable Door Description: Replacement of the stage curtain with a retractable door allowing more flexibility during inclement weather and repair water several leaks into the pavilion basement. Recreation Center Weight Room Expansion Description: This project will expand the weight room, currently located with the aerobics room, onto the first-floor office space in the northeast corner of the building. This will free up space for more aerobic equipment and weights. The expansion will alleviate overcrowding during the afternoons and early evenings. Recreation Center Locker Replacement Description: The Recreation Center lockers were installed almost 20-years ago, are past their useful life, and the parts to maintain them are becoming difficult to obtain. Recreation Center HVAC Building Automation System Update Description: The existing Recreation Center HVAC building automation system was installed 20-years ago and is past its useful life. It operates on a Windows 7 computer that will no longer be supported in 2020. It is starting to have difficulties when connecting to the newer equipment and it is difficult to find technicians that are trained on as system this old. Hahnewald Barn Conceptual Planning Description: The Town has engaged Anderson Hallas Architects, PC to develop a conceptual plan and cost estimate for relocating the Hahnewald Barn on to Town property. There concepts are being developed for review and to assist Council with the decision to relocate the structure from the Eagle River Water and Sanitation Districts property by next spring. Avon Elementary School Parking Lot Description: In partnership with the Eagle County School District, the parking lot at Avon Elementary School was resurfaced. The parking lot is a shared facility for employees and guests to the school and for Nottingham Park. Recycling Center Lot 5 Description: The recycling center in Avon is currently located on Nottingham Ranch Road and the lease is set to expire on November 1, 2018. This will relocate the recycling center to 375 Yoder Ave., also known as Lot 5. Improvements required to move the recycling include a fence and monument sign. 2120 Saddleridge Loop Improvements (fmr. Wildridge fire station) Description: The Town in partnership with the Eagle River Fire Protection District recently completed the Avon Public Safety Facility for the local fire and police operations. Subsequently, the Wildridge fire station was vacated and returned to the Town. The building is 30-years old and requires several improvements including a new roof and paint. Solar panels are also included in the project. This project does not include any interior improvements at this time. Section III, Page 9 Old Town Hall Demolition Description: The Town recently completed the build out of 100 Mikaela Way and relocated Town Hall operations there. This leaves the old Town Hall vacant and not needed for Town operations. This project will demolish the 1980 portion of the facility and leave the addition constructed in 2007 standing to support special event operations and house IT and utility infrastructure for the park. 351 Benchmark Demolition (old fire station) Description: With the completion of the Avon Public Safety Facility, the old fire station is no longer in use and mostly vacant. This project will demolish the facility and restore the site to a condition as envisioned in the West Main Street study and schematic design described below. Study and Schematic Design of West Main Street Description: The Town master plans envision extending Main Street from Mikaela Way to Lake Street. There have been recent changes to the area including the vacating of 351 Benchmark, the former fire station. This plan will study the area and create a vision for extending the mall and 351 Benchmark Road site. Design West Main Street Description: Upon completion of the study and schematic design of West Main Street, the next step is to develop the design and cost estimates of the vision. This will take the vision through to construction documents and cost estimating. A plan for the construction of the project will also be developed as part of the design. Benchmark Road On-Street Parking Description: Several Town plans envision adding on street parking to West Benchmark Road from Avon Station to Mikaela Way. The goal is for the parking to support local businesses and provide parking for Avon Station and the Gondola. The design will incorporate environmentally sustainable practices to minimize the effect of the additional paved area. Land and Land Improvements Nottingham Park – Zone C Improvements - Playground Description: This project replaced the existing playground equipment with a new facility east of the previous location. The Park Master Plan recommended moving the playground to the current location adjacent to the restrooms. The new playground was completed in 2018 and is very popular in the valley. Nottingham Park – Remodel Restrooms Description: The existing restrooms were for a remodel because of their age and location in the park resulting on-going vandalism that occurs in the facility. The remodel will incorporate vandalism resistant fixtures and security features. Whitewater Park Repairs Description: The whitewater park experienced some hydrologic changes caused high runoff years. The features need to be updated to make them enjoyable and effective. Section III, Page 10 Nottingham Park Light Upgrade Description: The existing lights were originally installed in 1980 and show signs of wear and tear along with not being energy efficient. The program will replace the lights with modern, LED bollard fixtures, similar to the ones installed around the pavilion and Main Street Mall. This is the second phase of a multi-year project and will install the bollards on the southside of the park. Nottingham Park Fitness Court Description: The Town of Avon received a $140,000 grant from the National Fitness Campaign to install an outdoor adult fitness court. The court is being installed at the former playground site and will be completed in early summer 2019. Beach Bathroom Shelters Description: The landscape plan approved by the Planning and Zoning Commission recommends the installation of shelters for the existing portable restrooms located on the north side of the park. This includes a concrete pad and decorative shelters for the restrooms. Resurface Pickleball Courts Description: The pickleball courts located on the west side of Nottingham Park where built over several tennis courts that were in disrepair. The cracks were filled when the pickleball courts were installed but are coming back and impairing the responsiveness of the pickleball courts. This new surface will be more responsive and enjoyable for the users. Resurface Park Paths Description: The majority of the paths on the west side of Nottingham Park, especially around the baseball field are in very poor shape. They have deteriorated due to age and need a complete a replacement. West Nottingham Park Landscape Improvements Description: The landscaping in the west side of Nottingham Park has deteriorated due to age, especially around the tennis courts and bus stop. The project will update the landscaping and bring it up to the same standard as the rest of the park. Road Improvements and Repair, Streetscape, and Trails Avon Road/I-70 Interchange Pedestrian Improvements Description: The pedestrian experience along Avon Road underneath I-70 is important because it connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road neighborhood with the Town Core. It has poor connectivity; light poles are obstructing pedestrian and bicycle traffic, and there are winter icing issues. The project will widen the path to the west separating it from traffic, replace the lighting and improve the safety in the area. Metcalf Road Retaining Wall Stabilization Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not stabilized during its original construction. The cliff is made up of loose sandstone that is steadily eroding and causing the lot immediately above to gradually erode toward the existing structure’s foundations. This project will install a retaining wall to prevent further erosion of the steep slope. Section III, Page 11 Roundabout #4 Landscape Feature Description: A temporary element in roundabout #4, Benchmark Road was installed for the 2015 World Cup. Due to its temporary nature, it is showing wear and needs to be removed. Significant landscaping will be installed in place of the feature. Post Blvd Irrigation Wet Well Description: The existing wet well was flooded, and the equipment located in the vault was damaged. A local contractor has been hired to conduct the repairs before the 2019 irrigation season and allowing the irrigation to be returned to non-potable water. Wayfinding Signage Description: This project resulted in pedestrian and bicycle-oriented wayfinding throughout the valley floor. Mall Activation Elements Description Several elements are proposed to help activate the Main Street Mall. These include outdoor musical instruments and monuments to honor the history of Avon. Avon Road/I70 Interchange Aesthetic Improvements Description: The existing underpass consists of a patchwork of grey concrete that does not create the desired welcoming environment needed for tourists arriving to Avon. This project will improve the entry way with new landscaping, removal of the concrete panels, and signage. The cost estimate came in higher than expected and will be discussed at the meeting. Annual Paving/Road Improvements Description: The Town’s annual street resurfacing and pavement maintenance program generally consists of asphalt overlays, slurry seals and related surface treatments such as curb and gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or adjustment. The program includes a 5-year slurry seal rotation and 20-year rebuild rotation for the roads. The paving locations are determined annually based on the Asphalt Paving Association rating system. 2019 projects include paving Eaglebend Drive and 2020 projects include West Benchmark Road and Mikaela Way. Annual Guardrail Maintenance Improvements Description: The majority of the guardrail in Avon was installed when the roads were constructed in the 1970’s and early 1980’s. The guard rail is in poor condition and needs major maintenance. This project will fund yearly maintenance for the next four years. Retaining wall repairs, Nottingham Road and Swift Gulch Road Description: The retaining walls along the bike path paralleling Nottingham Road and Swift Gulch Road are starting to show signs of deterioration. This project will provide repairs and maintenance to ensure the longevity. West Beaver Creek Blvd Railroad Crossing Improvements Description: Currently there the sidewalk along West Beaver Creek Blvd does not cross the railroad right- of-way creating a safety concern for pedestrians. This project will install sidewalks creating a cohesive network in that neighborhood. The project will start once the agreements with the Union Pacific Railroad have been obtained. Section III, Page 12 West and East Beaver Creek Blvd Reconstruction Description: This project will improve East and West Beaver Creek Blvd to become less of a car oriented street to a more pedestrian and bicycle oriented street. Improvements will include road narrowing, on-street parking, enhanced pedestrian and bicyclists, and intersection improvements. US Hwy. 6 Crosswalks Description: Hwy 6. East of Avon Road is scheduled to be paved in 2021 and the Town is partnering with CDOT for the installation of flashing beacons at Stonebridge Drive and Avon Road. Soft and Hard Surface Trail Improvement Program Description: This is a multi-year program, similar to our street improvement program, which will create a multi-year funding source for new soft surface trails in and around Avon. USFS Trailhead Improvements Description: The Town is currently negotiating improvements to the access points in Avon to the USFS property. This will reserve funds for future project. Nottingham Park Path Replacement Description: This will replace one of the oldest sections of asphalt path within Nottingham Park. Riverfront Trail Connector Description: The developer of the next phase Riverfront Development is in the process of donating an easement for a trail from Riverfront Lane to the Eagle Valley Trail near Lake Street. This is for the design and construction of the trail. Water Projects East Avon Stormwater Quality Vault Description: The strategic plan states that the water quality in the Eagle River is high priority for the Town and its vitality. A stormwater quality underground vault that will collect pollutants including trash, oils and other pollutants before they are discharged to the river. The east vault will be located just west of the Christy Sports parking lot. West Avon Stormwater Quality Vault Description: The strategic plan states that the water quality in the Eagle River is high priority for the Town and its vitality. A stormwater quality underground vaults collect pollutants including trash, oils and other pollutants before they are discharged to the river. The west vault will be located just east of the White River building, underneath the parking lot on Town property. Nottingham Road Debris Flow Study and Implementation Description: Currently after large rainstorms, the runoff transports large amounts of mud and debris on Nottingham Road, overwhelming the ditches and closing the road. This project started with a study analyzing the drainages and proposing remediation alternatives. In 2018 and 2019 project will be implemented that will reduce the amount of sediment deposited on Nottingham Road, causing road closures. Section III, Page 13 Communications and Technology Broadband/WiFi Description: This project is to evaluate the feasibility and plan for a Town-owned or sponsored broadband/WiFi network. Strategic Planning Tract G Core & Parking Plan Description: This is a follow up to the 2014 Town Facilities planning study. It included professional services to assist in preparing final land use development plans for town owned properties including Tract G, 375 Yoder Ave., 500 Swift Gulch Rd, and the Wildridge Fire Station. In addition, the plan will includes a Parking Study for the Town Commercial Core Area. The consultant provided land use development options, coordinated the community input process, and developed and assisted with the preparation and approval of final development plans. Section III, Page 14 Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 778,391$ 856,540$ 865,300$ 904,523$ Commodities 3,278 3,810 3,810 3,810 Contract Services 200,958 230,095 220,495 244,059 Other Operating Costs 139,617 116,318 116,318 137,110 Capital Outlay 3,588 1,600 1,600 8,950 Contingency -3,000 Total 1,125,832$ 1,211,363$ 1,207,523$ 1,298,452$ Mayor and Town Council 218,454$ 232,288$ 232,288$ 262,117$ Planning & Zoning Commission 13,228 16,049 16,049 16,049 Town Attorney 120,393 132,000 132,000 155,000 Town Clerk 106,185 117,913 118,313 120,800 Municipal Court 120,668 148,899 148,899 155,008 Town Manager 349,501 367,798 363,558 386,895 Community Relations 197,404 196,416 196,416 202,582 Total 1,125,833$ 1,211,363$ 1,207,523$ 1,298,451$ Town Manager 1 1 1 1 Town Attorney (Contract)1 1 1 1 Town Clerk/Court Clerk 1 1 1 1 Deputy Town Clerk/ Deputy Court Clerk 0.6 1 0.6 1 Deputy Town Manager 1 1 1 1 Communications Manager --1 1 Community Relations Officer ---- Total 4.6 5 5.6 6 The General Government Department includes the Mayor/Council budget plus the direct appointees of the Council, including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission. Duties of the Town Clerk's office are included in the Department as well as the work and expenses for the Communications Manager. DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT LEGISLATIVE BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not dispersed proportionately among departments and funds. The Assistant Town Manager position also serves as the Finance Director. All expenses, for this administrative role, are accounted for in the Finance Department. The Deputy Town Manager is included in the Manager's budget. DEPARTMENT FINANCIAL SUMMARY Section IV, Page A-1 Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances. Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which are provided funding to other agencies, are approved by the Town Council. JUDICIAL Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code regulations and leads long-range planning. Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests. Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel appointments. ADMINISTRATION Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town. Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s various constituencies on activities, agendas and programs. Section IV, Page A-2 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Town Council 100%75,811$ 262,117$ Community Survey Planning and Zoning Commission 100%2,750 16,049 Community Survey Town Attorney 100%155,000 155,000 Town Clerk 100%17,454 120,800 Community Survey Municipal Court 100%30,031 155,008 Community Survey Town Manager 100%15,442 386,895 Community Relations 100%97,441 202,582 5.Lead role in implementation of the Avon Community Housing Plan, as well as worker housing and economic development Community & Internal Surveys Community & Internal Surveys 2.Continued solicitation and evaluation of special events by way of the Ad Hoc Special Events Committee. 3.Lead role in implementation of the Town of Avon Town-Owned Properties Plan. 4.Lead role for the Climate Action Plan Implementation Work Group. 1.Manage the implementation of the adopted Town of Avon 2019 Strategic Plan. Judicial Administration Performance Metric(s) DEPARTMENT COST ALLOCATIONS Executive 2019 STRATEGIC GOALS ACCOMPLISHMENTS AND GOALS: GENERAL GOVERNMENT 2018 MAJOR ACCOMPLISHMENTS 1.Implementation of priorities listed in the Town of Avon 2017-2018 Strategic Plan , including but not limited to: (a) Completion of construction of the new Town Hall with a LEED silver designation; (b) Completion of construction of the Destination Jump, Splash, Learn playground in Harry A. Nottingham Park; (c) Implementation of the plastic bag ban and accompanying paper bag fee; (d) Adoption of the Town of Avon Town-Owned Properties Plan ; and (e) Adoption of the Avon Community Housing Plan. 2.Contracting of 2018 special events; Staff support for the Ad Hoc Special Events Committee; Coordination of the 2019 application process. 3.Implementation of all aspects of the 2018 Town of Avon Community Grants Program. 5.Development a new Town website, www.discoveravon.org , to market the Town by highlighting the amenities, recreational opportunities, restaurants and accommodations available in Avon. 4.Implementation of all aspects of the 2018 Town of Avon Community Survey. Section IV, Page A-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61102 Regular Part-time Salaries 51,000 51,137 51,137 51,137 61207 Telephone Allowance 480 480 480 480 61302 PTS Pension 1,913 1,918 1,918 1,918 61401 FICA/Medicare 576 748 748 748 61501 Group Health and Life Insur 111,216 132,646 132,646 122,779 61507 Dental Insurance 9,885 9,976 9,976 9,029 61509 Worker's Compensation 62 62 62 62 61510 Unemployment Insurance 153 153 153 153 61000 Personnel Services 175,284 197,120 197,120 186,306 63203 Printing and Reproduction S 1,525 200 200 200 [Entity] Budget Detail Desc.Note Total [111] Business Cards, Badges & Name Plates 200 Total 200 63303 Photography Services 942 0 0 0 63999 Other Contract Services 9,229 3,500 3,500 23,000 [Entity] Budget Detail Desc.Note Total [111] Consulting/Training 2,500 [111] Town Clean-Up Day 500 [111] Public Art Project - Benches 20,000 Total 23,000 63000 Purchased and Contracte 11,696 3,700 3,700 23,200 64101 Professional Development 7,480 3,600 3,600 5,000 [Entity] Budget Detail Desc.Note Total [111] Creative Industries Summit - Hotel & Conf. Fees 600 [111] CML Conf. Breck - Hotel & Conf. Fees (4)2,400 [111] CAST Meetings 1,500 [111] Miscellaneous Trainings 500 Total 5,000 64102 Dues, Licenses and Membe 15,057 22,868 22,868 40,111 [Entity] Budget Detail Desc.Note Total [111] I-70 Coalition 3,500 [111] CAST 2,426 [111] CML 9,697 [111] Compact of CO Communities 1,600 [111] NWCCOG 5,988 [111] Climate Action Collaborative 11,900 [111] CC4CA Base Membership 5,000 Total 40,111 111 Mayor and Town Council Town of Avon Line Item Detail Section IV, Page A-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64104 Meeting Expenses 5,349 5,000 5,000 6,000 [Entity] Budget Detail Desc.Total [111] Town Council Meetings & Retreats 6,000 Total 6,000 64000 Other Operating Costs 27,886 31,468 31,468 51,111 66402 Computers and Peripherals 3,588 0 0 1,500 [Entity] Budget Detail Desc.Note Total [111] Laptop Replacement -Presenter Presenter-15 1,500 Total 1,500 66000 Capital Outlay 3,588 0 0 1,500 60000T Total Expenditures & Ot 218,454 232,288 232,288 262,117 111 Mayor and Town Council Town of Avon Line Item Detail Section IV, Page A-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 61121 PTS Wages 10,325 12,600 12,600 12,600 [Entity] Budget Detail Desc.Total [112] Planning Commissioner meeting attendance 12,600 Total 12,600 61302 PTS Pension 387 473 473 473 61401 FICA/Medicare 163 183 183 183 61509 Worker's Compensation 14 6 6 6 61510 Unemployment Insurance 31 38 38 38 61000 Personnel Services 10,920 13,299 13,299 13,299 62801 Employee Recognition Exp 452 500 500 500 62000 Commodities 452 500 500 500 64104 Meeting Expenses 1,856 2,250 2,250 2,250 [Entity] Budget Detail Desc.Note Total [112] Food for P&Z Meetings 2,250 Total 2,250 64000 Other Operating Costs 1,856 2,250 2,250 2,250 60000T Total Expenditures & Ot 13,228 16,049 16,049 16,049 112 Boards and Commissions Town of Avon Line Item Detail ADOPTED Section IV, Page A-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 63101 Legal Services 120,393 132,000 132,000 155,000 [Entity] Budget Detail Desc.Total [113] Town Attorney General Legal Services 150,000 [113] Other Legal Services 5,000 Total 155,000 63000 Purchased and Contracte 120,393 132,000 132,000 155,000 60000T Total Expenditures & Ot 120,393 132,000 132,000 155,000 113 Town Attorney Town of Avon Line Item Detail ADOPTED Section IV, Page A-7 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 61101 Regular Full-time Salaries 50,210 63,488 63,488 67,533 61106 Paid out Leave 0 604 604 624 61151 Overtime Wages 1,243 500 500 500 61301 FT Pension 5,523 7,050 7,050 7,497 61304 Employee Assistance Progr 19 25 25 25 61401 FICA/Medicare 727 937 937 996 61501 Group Health and Life Insur 15,211 23,864 23,864 23,592 61505 Long-term Disability Insuran 283 351 351 367 61507 Dental Insurance 1,313 1,768 1,768 1,908 61509 Worker's Compensation 62 94 94 100 61510 Unemployment Insurance 154 194 194 206 61000 Personnel Services 74,745 98,874 98,874 103,346 62801 Employee Recognition Exp 25 50 50 50 [Entity] Budget Detail Desc.Note Total [115] $25 x 2 employees 50 Total 50 62905 Books and Periodicals 2,258 2,600 2,600 2,600 [Entity] Budget Detail Desc.Note Total [115] Codification of Ordinances and Records Retention Codification 2,600 Total 2,600 62999 Office Supplies and Material 299 260 260 260 [Entity] Budget Detail Desc.Note Total [115] Office Supplies 260 Total 260 62000 Commodities 2,582 2,910 2,910 2,910 63204 Temporary Employment Se 17,934 0 0 0 63304 Computer Services and Su 1,636 1,525 1,925 1,525 [Entity] Budget Detail Desc.Note Total [115] Municipal Code Hosting on Website 525 [115] Laserfiche consulting $150 x 20 hours 1,000 Total 1,525 63504 R&M - Office Equipment an 1,649 1,200 1,200 1,700 [Entity] Budget Detail Desc.Note Total [115] Printer Repairs and Maintenance 100 [115] Xerox print charges 1,600 Total 1,700 115 Town Clerk Town of Avon Line Item Detail ADOPTED Section IV, Page A-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 63603 Rentals - Office Equipment 2,874 2,874 2,874 2,874 [Entity] Budget Detail Desc.Note Total [115] Copier Lease ($239.52 x 12)2,874 Total 2,874 63999 Other Contract Services 500 3,700 3,700 500 [Entity] Budget Detail Desc.Total [115] Background Checks 500 Total 500 63000 Purchased and Contracte 24,593 9,299 9,699 6,599 64101 Professional Development 1,618 1,100 1,100 900 [Entity] Budget Detail Desc.Note Total [115] Town Clerk Training 900 Total 900 64102 Dues, Licenses and Membe 395 445 445 445 [Entity] Budget Detail Desc.Note Total [115] IMCA $160 Town Clerk $100 Deputy Town Clerk 260 [115] CMCA $185 for both 185 Total 445 64301 Postage and Delivery 57 100 100 100 [Entity] Budget Detail Desc.Total [115] Fed Ex and UPS Charges 100 Total 100 64302 Recording Fees 100 185 185 500 [Entity] Budget Detail Desc.Total [115] County Recording Fees 500 Total 500 64305 Election and Registration C 1,136 2,500 2,500 2,500 64901 Advertising and Legal Notic 959 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [115] Town Clerk Legal Notices 2,500 Total 2,500 64000 Other Operating Costs 4,265 6,830 6,830 6,945 66402 Computers and Peripherals 0 0 0 1,000 [Entity] Budget Detail Desc.Note Total [115] Desktop Replacement Adm-Ctclerk-15 1,000 115 Town Clerk Town of Avon Line Item Detail ADOPTED Section IV, Page A-9 66000 Capital Outlay 0 0 0 1,000 60000T Total Expenditures & Ot 106,185 117,913 118,313 120,800 115 Town Clerk Town of Avon Line Item Detail Section IV, Page A-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 50,210 60,398 60,398 63,989 61102 Regular Part-time Salaries 22,320 24,256 24,256 24,256 [Entity] Budget Detail Desc.Total [121] Municipal Court Judge 24,256 Total 24,256 61106 Paid out Leave 0 836 836 857 61151 Overtime Wages 761 0 0 0 61301 FT Pension 5,523 6,736 6,736 7,133 61302 PTS Pension 837 910 910 910 61304 Employee Assistance Progr 19 48 48 47 61401 FICA/Medicare 1,056 1,240 1,240 1,292 61501 Group Health and Life Insur 15,033 23,957 23,957 23,685 61505 Long-term Disability Insuran 283 489 489 505 61507 Dental Insurance 1,293 1,768 1,768 1,908 61509 Worker's Compensation 88 125 125 130 61510 Unemployment Insurance 220 256 256 267 61000 Personnel Services 97,644 121,018 121,018 124,977 62999 Office Supplies and Material 51 200 200 200 [Entity] Budget Detail Desc.Total [121] Supplies Specific to Court 200 Total 200 62000 Commodities 51 200 200 200 63101 Legal Services 15,193 18,000 18,000 18,000 [Entity] Budget Detail Desc.Note Total [121] Municipal Court Legal Sevices 18,000 Total 18,000 63199 Other Professional Services 0 500 500 500 [Entity] Budget Detail Desc.Note Total [121] Indigent Attorney Fees 500 Total 500 63202 Juror and Witness Fees 0 250 250 250 [Entity] Budget Detail Desc.Total [121] Jury Trial Requests 250 Total 250 63304 Computer Services and Su 0 3,256 3,256 3,256 [Entity] Budget Detail Desc.Note Total [121] FullCourt Annual Maintenance $2128 + Additional Login Maintenance $1128 3,256 Total 3,256 121 Municipal Court Town of Avon Line Item Detail Section IV, Page A-11 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 63999 Other Contract Services 5,839 3,500 3,500 3,500 [Entity] Budget Detail Desc.Total [121] Translation 23 court days and misc. documents 3,500 Total 3,500 63000 Purchased and Contracte 21,032 25,506 25,506 25,506 64101 Professional Development 1,901 2,100 2,100 2,100 [Entity] Budget Detail Desc.Note Total [121] CAMCA $150 x 2 / FullCourt 1,300 [121] CMCA Certification Brenda 800 Total 2,100 64102 Dues, Licenses and Membe 40 75 75 75 [Entity] Budget Detail Desc.Note Total [121] Colorado Assn of Municipal Court Clerks 75 Total 75 64000 Other Operating Costs 1,941 2,175 2,175 2,175 66402 Computers and Peripherals 0 0 0 2,150 [Entity] Budget Detail Desc.Note Total [121] Desktop Replacement w/1 monitor - Deputy Town Clerk Adm-Clerkasst-15 1,150 [121] Desktop w/monitor - Front Counter Adm-Recept-15 1,000 Total 2,150 66000 Capital Outlay 0 0 0 2,150 60000T Total Expenditures & Ot 120,668 148,899 148,899 155,008 121 Municipal Court Town of Avon Line Item Detail ADOPTED Section IV, Page A-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 252,764 156,694 164,276 266,634 61106 Paid out Leave 0 99,786 99,901 2,586 61201 Automobile Allowance 12,840 5,645 5,645 11,937 61301 FT Pension 27,804 28,213 29,059 29,614 61304 Employee Assistance Progr 48 35 35 48 61401 FICA/Medicare 3,837 3,801 3,912 4,077 61501 Group Health and Life Insur 36,905 38,547 38,576 47,716 61505 Long-term Disability Insuran 1,436 950 992 1,524 61507 Dental Insurance 3,110 2,889 2,889 3,815 61509 Worker's Compensation 320 1,233 1,244 2,658 61510 Unemployment Insurance 758 786 809 843 61000 Personnel Services 339,823 338,578 347,338 371,453 62801 Employee Recognition Exp 50 25 25 25 [Entity] Budget Detail Desc.Note Total [131] $25 x 1 employee 25 Total 25 62999 Office Supplies and Material 87 50 50 50 [Entity] Budget Detail Desc.Note Total [131] General Supplies 50 Total 50 62000 Commodities 137 75 75 75 63203 Printing and Reproduction S 0 100 100 0 63999 Other Contract Services 2,331 11,450 1,450 1,220 [Entity] Budget Detail Desc.Note Total [131] Professional Services 700 [131] Vail Alarm Monitoring Fee For panic alarm in TC chambers 520 Total 1,220 63000 Purchased and Contracte 2,331 11,550 1,550 1,220 64101 Professional Development 1,203 6,500 6,500 5,300 [Entity] Budget Detail Desc.Note Total [131] CAST Meetings 1,000 [131] CML Conf. Breck - Conf. & Hotel Fees (2)900 [131] ICMA Annual Conference 1,500 [131] CCCMA Conference - Hotel & Conf. Fees (2)900 [131] Miscellaneous Training 1,000 Total 5,300 131 Town Manager Town of Avon Line Item Detail Section IV, Page A-13 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64102 Dues, Licenses and Membe 1,729 1,535 1,535 1,575 [Entity] Budget Detail Desc.Total [131] ICMA 1,400 [131] CCCMA (2)175 Total 1,575 64104 Meeting Expenses 1,934 2,500 2,500 2,500 [Entity] Budget Detail Desc.Note Total [131] Town Business Expenses 2,500 Total 2,500 64206 Cellular and Paging 1,320 1,260 1,260 1,272 [Entity] Budget Detail Desc.Total [131] Cellphone $53 x 12 x 2 1,272 Total 1,272 64902 Financial Support, Donation 1,025 1,200 1,200 1,000 [Entity] Budget Detail Desc.Total [131] Contributions 1,000 Total 1,000 64000 Other Operating Costs 7,210 12,995 12,995 11,647 66402 Computers and Peripherals 0 1,600 1,600 2,500 [Entity] Budget Detail Desc.Note Total [131] Desktop Replacement - Deputy Town Manager Adm-Tmgrasst-15 1,000 [131] Laptop Replacement - Town Manager Vir-Surface-15 1,500 Total 2,500 66000 Capital Outlay 0 1,600 1,600 2,500 68101 Contingency 0 3,000 0 0 68000 Contingency 0 3,000 0 0 60000T Total Expenditures & Ot 349,501 367,798 363,558 386,895 131 Town Manager Town of Avon Line Item Detail Section IV, Page A-14 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 62,820 67,311 67,311 73,912 61106 Paid out Leave 0 669 669 745 61301 FT Pension 6,910 7,478 7,478 8,212 61304 Employee Assistance Progr 24 24 24 24 61401 FICA/Medicare 901 986 986 1,083 61501 Group Health and Life Insur 8,040 9,835 9,835 19,015 61505 Long-term Disability Insuran 355 383 383 420 61507 Dental Insurance 661 663 663 1,396 61509 Worker's Compensation 76 99 99 109 61510 Unemployment Insurance 188 204 204 224 61000 Personnel Services 79,976 87,651 87,651 105,141 62801 Employee Recognition Exp 25 25 25 25 [Entity] Budget Detail Desc.Note Total [133] 1 employee x $25 25 Total 25 62999 Office Supplies and Material 31 100 100 100 [Entity] Budget Detail Desc.Note Total [133] General Office Supplies 100 Total 100 62000 Commodities 56 125 125 125 63199 Other Professional Services 6,154 34,750 34,750 8,484 [Entity] Budget Detail Desc.Total [133] Marketing, Design & Creative Services 2,500 [133] TV8 Interviews - Events & Park Programming 2,160 [133] CO Tourism Office Newsleter 1,224 [133] Social Media Management (Hootsuite)350 [133] Mailchimp 600 [133] Surveymonkey 300 [133] Brochure Delivery 750 [133] Creative Suite 6 600 Total 8,484 63203 Printing and Reproduction S 0 0 0 600 [Entity] Budget Detail Desc.Total [133] Town Hall Postcard Production 100 [133] Special Event Rack Cards 500 Total 600 63303 Photography Services 1,500 3,400 3,400 8,000 [Entity] Budget Detail Desc.Total [133] Professional Photos - Website, Events, Vail Daily 2,000 [133] Seasonal Videography ($1,500x4 seasons)6,000 Total 8,000 133 Community Relations Town of Avon Line Item Detail Section IV, Page A-15 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63304 Computer Services and Su 476 240 240 0 63999 Other Contract Services 12,783 9,650 9,650 15,450 [Entity] Budget Detail Desc.Total [133] CivicPlus Website Hosting Fee 8,000 [133] CivicPlus Website Maintenance & Upgrades 1,000 [133] Recreation Dept. Header Package Annual Fee 650 [133] Discover Avon Website Marketing Consultant Fee 3,300 [133] Discover Avon Website Enhancement 2,500 Total 15,450 63000 Purchased and Contracte 20,913 48,040 48,040 32,534 64101 Professional Development 563 400 400 400 [Entity] Budget Detail Desc.Note Total [133] Miscellaneous Training 400 Total 400 64206 Cellular and Paging 0 0 0 432 [Entity] Budget Detail Desc.Total [133] $36 x 12 432 Total 432 64301 Postage and Delivery 96 0 0 350 [Entity] Budget Detail Desc.Total [133] Town Hall Postcard Postage ($0.35x1000)350 Total 350 64901 Advertising and Legal Notic 30,403 21,600 21,600 11,200 [Entity] Budget Detail Desc.Note Total [133] Digital Advertising 9,700 [133] Miscellaneous Community Outreach Ads 1,500 Total 11,200 64904 Operating Fees, Assessme 65,398 38,600 38,600 50,600 [Entity] Budget Detail Desc.Note Total [133] Channel 5 - 2% Franchise Fee Collection 38,600 [133] PEG Fee Grant 12,000 Total 50,600 64000 Other Operating Costs 96,459 60,600 60,600 62,982 66402 Computers and Peripherals 0 0 0 1,800 [Entity] Budget Detail Desc.Note Total [133] Laptop Replacement w/2 monitors- Community Relations LapComrel-15 1,800 Total 1,800 133 Community Relations Town of Avon Line Item Detail Section IV, Page A-16 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 66000 Capital Outlay 0 0 0 1,800 60000T Total Expenditures & Ot 197,404 196,416 196,416 202,582 133 Community Relations Town of Avon Line Item Detail Section IV, Page A-17 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 372,304$ 372,563$ 372,563$ 464,273$ Commodities 17,113 46,280 14,100 15,005 Contract Services 10,121 33,900 41,540 21,617 Other Operating Costs 42,467 30,910 30,910 33,986 Capital Outlay 1,671 2,500 2,500 2,575 Total 443,676$ 486,153$ 461,613$ 537,456$ Human Resources 443,676$ 486,153$ 461,613$ 537,456$ Total 443,676$ 486,153$ 461,613$ 537,456$ Human Resources Director 1 1 1 1 Human Resources Manager 1 1 1 1 Human Resources Assistant 1 1 1 1 Total 3 3 3 3 BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT The Human Resources Department was established in August 2015. Essential functions of the department include assisting department directors with recruitment, hiring, employee relations and performance management; managing and administering the compensation and benefits programs; oversight of the Town’s risk management and safety programs; policy development and compliance; and, working with department directors to develop appropriate training and professional development plans for employees. ADMINISTRATION OF THE DEPARTMENT The Human Resources Department is administered by the Human Resources Director, who is responsible for providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all administrative, legislative, and fiscal operations necessary to assure quality management of core human resources functions for the Town. DEPARTMENT FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS Section IV, Page B-1 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Compensation and Benefits Administration 20%$14,637 $107,491 Organizational Culture and Employee Relations 25%18,296 134,364 Turnover Rate Policy Development and Compliance 10%7,318 53,746 Disputes Recruitment and Selection 20%14,637 107,491 Quality of Hire Risk Management 15%10,977 80,618 Insurance Rates Training and Development 10%7,318 53,746 Effectiveness Rates Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and administers the Town’s compensation structures and classification policies. Assist in the development and implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of plan elections, medical, dental, vision, disability coverages. PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES Training and Development: Develops, in collaboration with department directors, training and professional development programs that address employee training needs, including but not limited to new employee orientation, performance management training and leadership training. Performance Metric(s) DEPARTMENT COST ALLOCATIONS Human Resources Organizational Culture and Employee Relations: Provides support to department directors to strengthen the employer-employee relationship through measuring job satisfaction, employee engagement and resolving workplace conflict. Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's policies, procedures and practices on personnel and risk management matters. Responsible for monitoring state and federal employment laws and practices to ensure the Town's compliance with all personnel administration and matters. Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current staffing levels and advertising for vacant positions. Arranges and participates in the interview and screening process to obtain and fill open positions with qualified candidates. Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs, including workers' compensation and property and liability insurance. Manages the Town's safety committee meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty and return-to-work programs, and annual risk management and safety insurance audits and renewals. Section IV, Page B-2 2.Developed an RFP, selected Mountain States, and managed an extensive and comprehensive Salary Market Study, with multiple model iterations. This project, working with Employers Council, enabled the Town to navigate through our Step System alongside significant changes from our comparator communities. 3.Maintained and periodically adjusted the Employee Policies and Procedures and Compensation and Benefits guiding documents. 2019 STRATEGIC GOALS 2.Develop and implement metrics for manager new hire satisfaction, and follow-up effectiveness ratings for training. 3.Continue to host training sessions designed to enhance the Town's culture and maintain and improve teamwork. 5.Continue to execute a variety of employee events including Health Fair, Summer Employee Recognition, Fall Social, Open Enrollment, and Wellness Initiatives. 6.Elevate employee understanding of health care mechanisms and cost saving alternatives. Introduce additional benefits for employees that are no-cost or low-cost to the Town. 7.Develop a three-year strategic plan for the effective delivery of services to Town employees and new hires. 4. Be prepared to work with the new Town Manager on larger scale changes to the Town's Compensation structure. 7.Methodically partnered with the Town's financial advisors and 457(b) retirement plan third-party administrators (TPA) to comply with deadlines, creating a seamless transition of employee retirement funds to a new recordkeeper. 8.Transitioned the Town's Drug and Alcohol testing program from Mobility department to Human Resources. 1.Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a successful loss control program. 2018 MAJOR ACCOMPLISHMENTS ACCOMPLISHMENTS AND GOALS: HUMAN RESOURCES 1.Refine the Town's Performance Management structure, enabling an online system to simplify manager and peer input, and more accurately ensure timely feedback is provided to all employees. 5.Successfully navigated through, and completed, employee notifications and IRS filing and reporting requirements for the changes made to the Affordable Care Act (ACA). 4.Awarded the Cost Containment Certificate by the State of Colorado's Workers' Compensation Division as a result of department's work to mitigate and reduce risk, through policy implementation, safety meetings, trainings and awareness. Receipt of the certificate grants the Town a 5% reduction in workers' compensation insurance premiums for a period of three (3) years. 6.Facilitated the Town's search for a new Town Manager, executing a nationwide search process including 50+ candidates. Section IV, Page B-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 270,840 261,364 261,364 305,382 61106 Paid out Leave 2,039 2,665 2,665 3,004 61121 PTS Wages 0 0 0 30,000 [Entity] Budget Detail Desc.Total [132] Part-time Safety and Risk Management 30,000 Total 30,000 61151 Overtime Wages 2,877 600 600 600 61301 FT Pension 30,017 29,043 29,043 33,922 61302 PTS Pension 0 0 0 1,125 61304 Employee Assistance Progr 70 66 66 72 61401 FICA/Medicare 3,875 3,837 3,837 4,915 61501 Group Health and Life Insur 55,227 67,293 67,293 75,815 61505 Long-term Disability Insuran 1,527 1,483 1,483 1,734 61507 Dental Insurance 4,673 5,030 5,030 6,235 61509 Worker's Compensation 333 386 386 451 61510 Unemployment Insurance 827 794 794 1,017 61000 Personnel Services 372,304 372,563 372,563 464,273 62801 Employee Recognition Exp 11,132 12,250 13,050 13,055 [Entity] Budget Detail Desc.Note Total [132] Summer Picnic 2,800 [132] Years of Service Awards 1,500 [132] Awards of Excellence 700 [132] Fall Social 4,500 [132] Retirement Recognition 1,680 [132] Gift Cards - $25 x 3 employees 75 [132] Employee Appreciation Lunch 1,000 [132] Employee Appreciation Turkeys 800 Total 13,055 62806 Safety Materials and Suppli 0 0 0 150 [Entity] Budget Detail Desc.Total [132] Ice Cleats 150 Total 150 62904 Software 5,538 32,980 0 0 62905 Books and Periodicals 69 250 250 400 [Entity] Budget Detail Desc.Note Total [132] Safety Publications & Training Materials 250 [132] CIRSA Training Videos 150 Total 400 62999 Office Supplies and Material 374 800 800 1,400 [Entity] Budget Detail Desc.Note Total [132] Office Supplies 800 [132] Blue ToA Shirts 300 [132] Laser Cartidridges 300 Total 1,400 132 Human Resources Town of Avon Line Item Detail Section IV, Page B-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62000 Commodities 17,113 46,280 14,100 15,005 63204 Temporary Employment Se 0 0 7,640 0 63205 Background Checks 3,510 3,800 3,800 4,500 [Entity] Budget Detail Desc.Total [132] New Hire Background Checks 4,500 Total 4,500 63301 Medical Services and Exam 0 9,900 9,900 11,167 [Entity] Budget Detail Desc.Total [132] Random Drug & Alcohol Testing 8,667 [132] DOT Physicals 2,500 Total 11,167 63504 R&M - Office Equipment an 1,313 0 0 0 [Entity] Budget Detail Desc.Total [132] Printer Repair & Maintenance 0 Total 0 63999 Other Contract Services 5,298 20,200 20,200 5,950 [Entity] Budget Detail Desc.Note Total [132] Health & Wellness Fair 3,000 [132] Pre-Employment Drug Screening 2,000 [132] Flu Shots 950 Total 5,950 63000 Purchased and Contracte 10,121 33,900 41,540 21,617 64101 Professional Development 3,974 5,900 5,900 6,800 [Entity] Budget Detail Desc.Note Total [132] COSHRM State Conference Registrations For 2019 conf (2)2,800 [132] Training for Staff 2,000 [132] SHRM Annual Conference & Expo (2)For 2020 reg (2)2,000 Total 6,800 64102 Dues, Licenses and Membe 5,634 6,150 6,150 6,200 [Entity] Budget Detail Desc.Note Total [132] Society for Human Resource Association 400 [132] High County Human Resource Association 300 [132] Mountain States Employers Council 5,500 Total 6,200 132 Human Resources Town of Avon Line Item Detail Section IV, Page B-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64104 Meeting Expenses 591 800 800 950 [Entity] Budget Detail Desc.Total [132] Benefits, Safety, & Retirement Meetings 950 Total 950 64105 Training 8,288 6,000 6,000 8,000 [Entity] Budget Detail Desc.Total [132] Supervisory Town-Wide Trainings (2)6,000 [132] Customer Service Training 2,000 Total 8,000 64206 Cellular and Paging 665 660 660 636 [Entity] Budget Detail Desc.Total [132] Cellphone $55 x 12 months 636 Total 636 64901 Advertising and Legal Notic 20,594 9,000 9,000 9,000 [Entity] Budget Detail Desc.Total [132] Classified Advertising for Job Announcements 9,000 Total 9,000 64999 Other Miscellaneous Operat 2,721 2,400 2,400 2,400 [Entity] Budget Detail Desc.Total [132] Candidate Expenses 2,400 Total 2,400 64000 Other Operating Costs 42,467 30,910 30,910 33,986 66402 Computers and Peripherals 1,671 2,500 2,500 2,575 [Entity] Budget Detail Desc.Note Total [132] Desktop Replacement - HR Director Hr-Director-15 1,000 [132] Surface Book Laptop w/case new for huddle rooms 1,575 Total 2,575 66000 Capital Outlay 1,671 2,500 2,500 2,575 60000T Total Expenditures & Ot 443,676 486,153 461,613 537,456 132 Human Resources Town of Avon Line Item Detail Section IV, Page B-6 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 979,894$ 1,111,034$ 1,109,127$ 1,217,023$ Commodities 57,825 51,667 54,517 45,914 Contract Services 412,247 373,259 392,924 389,352 Other Operating Costs 334,423 336,364 382,289 352,100 Capital Outlay 2,265 10,000 10,000 7,400 Total 1,786,654$ 1,882,324$ 1,948,857$ 2,011,789$ Finance 872,178$ 944,349$ 960,219$ 997,181$ Information Technology 394,014 436,762 387,291 431,091 Nondepartmental 520,462 501,214 601,347 583,517 Total 1,786,654$ 1,882,325$ 1,948,857$ 2,011,789$ Finance Director / Asst. Town Manager 1 1 1 1 Finance Manager 1 1 1 1 Budget Analyst 1 --- Senior Accountant -2 2 2 Payroll Specialist 1 1 1 1 Accounting Assistant II 2 2 2 2 IT Administrator 1 1 1 1 Help Desk Technician 1 1 1 1 Building Attendant 1 1 1 1 Total 9 10 10 10 BUDGET SUMMARY: FINANCE AND IT DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT FINANCIAL SUMMARY The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the Town's Information Technology Manager. The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is also responsible for the Town's information technology systems. ADMINISTRATION OF THE DEPARTMENT Section IV, Page C-1 Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical information and analysis. Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management. Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement boards. FINANCE PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT IT Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery. Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training. Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient. NONDEPARTMENTAL Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial services for Town facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and liability insurance coverages, and the Town's telephony and internet connections. Section IV, Page C-2 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Accounting and Financial Reporting 67%$100,335 $668,111 Audit Budgeting and Long-Range Planning 23%$34,443 $229,352 Budget vs. Actual Debt Administration and Treasury Management 6%$8,985 $59,831 None Benefits Administration 4%$5,990 $39,887 Employee Outreach Network Administration 45%$64,930 $193,991 System Availability Customer Service 50%$72,144 $215,546 Problem Resolution Performance Technology Planning 5%$7,214 $21,555 Long-Range IT Plan Central Services and Stores 100%$500,725 $583,517 1.Implemented Host Compliance - a short-term rental administration and compliance program. 2. Re-structured budgeting and tax compliance staff responsibilities and hired a new senior accountant. 3.Implemented Office 365 and Skype for Business applications for all Town departments and employees. 4.Completed an optimization review of business processes. 5.Began implementation of paperless cash receipting and archival program. 6.Successfully transitioned the Police Department's IT requirements to their new facility. 1.Implement changes and improvements in businesses processes based on final optimization report. 2.Convert capital assets and equipment replacement spreadsheets to new PubWorks application. 3.Plan and manage the infrastructure needs for the new Town facilities. 2018 MAJOR ACCOMPLISHMENTS 2019 STRATEGIC GOALS ACCOMPLISHMENTS AND GOALS: FINANCE AND IT Finance IT Nondepartmental Performance Metric(s) DEPARTMENT COST ALLOCATIONS Section IV, Page C-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 494,447 555,471 556,877 623,754 61106 Paid out Leave 8,475 5,546 5,716 5,986 61111 FT Bonuses 0 0 5,500 0 61121 PTS Wages 0 0 415 0 61151 Overtime Wages 2,941 3,000 7,000 3,750 [Entity] Budget Detail Desc.Total [141] Staff OT 3,750 Total 3,750 61201 Automobile Allowance 3,600 3,610 8,670 3,610 61301 FT Pension 55,167 61,712 61,885 69,271 61302 PTS Pension 0 0 16 0 61304 Employee Assistance Progr 136 159 157 168 61401 FICA/Medicare 5,664 8,231 8,391 9,238 61501 Group Health and Life Insur 85,555 124,361 105,535 114,617 61505 Long-term Disability Insuran 2,740 3,119 3,124 3,500 61507 Dental Insurance 8,136 8,729 7,337 8,408 61509 Worker's Compensation 614 820 2,193 3,214 61510 Unemployment Insurance 1,518 1,703 1,736 1,911 61000 Personnel Services 668,992 776,460 774,553 847,428 62801 Employee Recognition Exp 563 175 625 175 [Entity] Budget Detail Desc.Total [141] Gift Cards - $25 x 7 employees 175 Total 175 62903 Data Processing Supplies 186 0 0 0 62904 Software 3,095 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [141] Financial Software & PC Computer Upgrades 1,000 Total 1,000 62905 Books and Periodicals 3,784 2,960 2,960 2,961 [Entity] Budget Detail Desc.Note Total [141] Reuters Books online 2,121 [141] US Master Tax Guide 115 [141] GAAFR Newsletter 50 [141] Kiplinger Letter 100 [141] Payroll Handbook 225 [141] CPFO Books 200 [141] Other Publications 150 Total 2,961 62999 Office Supplies and Material 847 1,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [141] Calculator Replacements 125 [141] Miscellaneous Supplies 1,375 Total 1,500 141 Finance Town of Avon Line Item Detail Section IV, Page C-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62000 Commodities 8,475 5,635 6,085 5,636 63102 Audit and Accounting Servi 22,080 19,800 19,800 20,394 [Entity] Budget Detail Desc.Total [141] Annual Audit 20,394 Total 20,394 63199 Other Professional Services 20,299 5,500 25,165 5,500 [Entity] Budget Detail Desc.Note Total [141] Sales Tax Audit Program 3,500 [141] Financial Modeling & Advisory Services 2,000 Total 5,500 63203 Printing and Reproduction S 2,647 2,550 2,550 3,050 [Entity] Budget Detail Desc.Note Total [141] Eagle County RETT Sales Reports 100 [141] W-2's & 1099's 250 [141] Budget Printing (15)700 [141] AP & Payroll Checks & Envelopes 1,500 [141] CAFR Printing (15)500 Total 3,050 63304 Computer Services and Su 110,981 96,981 96,981 85,744 [Entity] Budget Detail Desc.Total [141] Sungard Software Mtc & Support 31,980 [141] PowerPlan Mtc & Support 6,062 [141] MUNIRevs SAAS 17,460 [141] Kronos SAAS 12,242 [141] Lodging Revs 12,000 [141] Other Svc/modifications (Scripts, PPlan, Superion, PWks) 6,000 Total 85,744 63504 R&M - Office Equipment an 1,316 1,750 1,750 3,250 [Entity] Budget Detail Desc.Note Total [141] Toner Cartridges 4 printers 750 [141] Per Copy Print Charges 2,500 Total 3,250 63603 Rentals - Office Equipment 0 0 0 1,788 [Entity] Budget Detail Desc.Total [141] Copier Lease $149/mo.1,788 Total 1,788 63999 Other Contract Services 5,758 0 0 0 63000 Purchased and Contracte 163,081 126,581 146,246 119,726 64101 Professional Development 9,654 11,865 11,865 12,075 141 Finance Town of Avon Line Item Detail Section IV, Page C-5 d Services [Entity] Budget Detail Desc.Note Total [141] Training Classes for Staff 3,675 [141] CGFOA State Conference Registrations 2,000 [141] GFOA Conference 2,200 [141] Continuing Education for Director (20 hrs @ 1,000 [141] CPFO Testing Martha 1,000 [141] Superion Conference 2,200 Total 12,075 64102 Dues, Licenses and Membe 1,375 1,745 1,745 1,375 [Entity] Budget Detail Desc.Total [141] Co Chapter APA 60 [141] American Institute of CPAs 265 [141] Government FInance Officers Association 620 [141] CO Government Finance Officers Association 200 [141] CO Secretary of State (Finance Authority)10 [141] American Payroll Association 220 Total 1,375 64104 Meeting Expenses 444 750 750 750 [Entity] Budget Detail Desc.Note Total [141] CO American Payroll Association Meetings 10 @ $25 250 [141] CO Tax Audit Coalition Meetings 4 @ $45 180 [141] West Slope Coalition Meetings 150 [141] Staff & Organizational Meetings 170 Total 750 64206 Cellular and Paging 1,110 1,200 1,200 1,116 [Entity] Budget Detail Desc.Note Total [141] Director ($53 X 12)636 [141] Mobile Hotspot ($40 X 12)480 Total 1,116 64301 Postage and Delivery 72 0 0 0 64307 Bank Service Charges and 5,260 4,700 5,700 5,700 [Entity] Budget Detail Desc.Total [141] Vericheck 2,600 [141] 1st Bank 2,600 [141] Asphalt Overlay 500 Total 5,700 64399 Other Administrative Fees 2,231 2,075 2,075 2,075 [Entity] Budget Detail Desc.Note Total [141] RETT Recording Fees 1,600 [141] GFOA Certification of Achievement Program 475 Total 2,075 141 Finance Town of Avon Line Item Detail Section IV, Page C-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64402 Equipment Replacement C 3,337 3,337 0 0 64901 Advertising and Legal Notic 95 0 0 0 64906 Insurance Deductibles 1,000 0 0 0 64996 Bad Debt Expense 5,602 0 0 0 64000 Other Operating Costs 30,179 25,672 23,335 23,091 66402 Computers and Peripherals 1,451 10,000 10,000 1,300 [Entity] Budget Detail Desc.Note Total [141] Desktop Replacement w/ 2 monitors: Finance Manager Fin-Officer-15 1,300 Total 1,300 66000 Capital Outlay 1,451 10,000 10,000 1,300 60000T Total Expenditures & Ot 872,178 944,348 960,219 997,181 141 Finance Town of Avon Line Item Detail Section IV, Page C-7 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 171,975 183,854 183,854 214,026 61106 Paid out Leave 1,265 1,729 1,729 1,993 61151 Overtime Wages 444 500 500 500 61301 FT Pension 19,056 20,414 20,414 23,762 61304 Employee Assistance Progr 48 48 48 48 61401 FICA/Medicare 2,431 2,698 2,698 3,140 61501 Group Health and Life Insur 32,738 38,828 38,828 38,054 61505 Long-term Disability Insuran 973 1,025 1,025 1,181 61507 Dental Insurance 2,876 2,904 2,904 3,133 61509 Worker's Compensation 209 272 272 316 61510 Unemployment Insurance 521 558 558 650 61000 Personnel Services 232,537 252,830 252,830 286,803 62801 Employee Recognition Exp 50 50 50 50 [Entity] Budget Detail Desc.Note Total [143] 2 employees x $25 50 Total 50 62903 Data Processing Supplies 1,452 2,500 2,500 1,500 [Entity] Budget Detail Desc.Total [143] Misc Parts 1,500 Total 1,500 62904 Software 11,703 11,907 14,307 500 [Entity] Budget Detail Desc.Note Total [143] Miscellaneous Software 500 Total 500 62000 Commodities 13,205 14,457 16,857 2,050 63304 Computer Services and Su 93,728 107,776 107,776 126,286 [Entity] Budget Detail Desc.Note Total [143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 936 [143] Switch TOA-REC02 FDO1818R09D replaced this year 0 [143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 0 [143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr replaced this year 0 [143] Switch TOA-BB02 F0C1718Y120 replaced this year 0 [143] Switch TOA-BB03 F0C1747S201 replaced this year 0 [143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 934 [143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 842 [143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 617 [143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 428 143 Information Systems Town of Avon Line Item Detail Section IV, Page C-8 63504 R&M - Office Equipment an 1,379 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [143] Repairs / Replacements 1,500 Total 1,500 63000 Purchased and Contracte 95,107 109,276 109,276 127,786 64101 Professional Development 0 6,750 6,750 6,750 [Entity] Budget Detail Desc.Note Total [143] CGAIT Conference 750 [143] Training Classes 3000 * 2 Online 6,000 Total 6,750 64102 Dues, Licenses and Membe 330 330 330 330 [Entity] Budget Detail Desc.Total [143] CGAIT Dues 330 Total 330 64206 Cellular and Paging 1,259 1,248 1,248 1,272 [Entity] Budget Detail Desc.Total [143] $53 x 12 months x 2 1,272 Total 1,272 64402 Equipment Replacement C 49,762 51,871 0 0 64906 Insurance Deductibles 1,000 0 0 0 64000 Other Operating Costs 52,351 60,199 8,328 8,352 66402 Computers and Peripherals 814 0 0 6,100 [Entity] Budget Detail Desc.Note Total [143] Help Desk Admin Workstation IT-HELPDESK-15 1,500 [143] IT Manager Workstation IT-ADMINISTRATO 1,500 [143] IT Manager Laptop IT-PPLAPTOP 1,500 [143] Laptop for Staff Check out 1,600 Total 6,100 66000 Capital Outlay 814 0 0 6,100 60000T Total Expenditures & Ot 394,014 436,762 387,291 431,091 143 Information Systems Town of Avon Line Item Detail Section IV, Page C-9 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 51,877 51,883 51,883 52,390 61106 Paid out Leave 610 488 488 488 61151 Overtime Wages 207 0 0 300 [Entity] Budget Detail Desc.Total [149] Leroy Overtime 300 Total 300 61301 FT Pension 5,774 5,761 5,761 5,817 61304 Employee Assistance Progr 24 24 24 24 61401 FICA/Medicare 743 759 759 771 61501 Group Health and Life Insur 15,467 18,897 18,897 18,939 61505 Long-term Disability Insuran 289 302 302 308 61507 Dental Insurance 1,282 1,294 1,294 1,396 61509 Worker's Compensation 1,934 2,179 2,179 2,201 61510 Unemployment Insurance 158 157 157 160 61000 Personnel Services 78,365 81,744 81,744 82,792 62401 Gasoline 2,070 1,000 1,000 1,541 [Entity] Budget Detail Desc.Total [149] Fuel Charges for Motor Pool Vehicles 1,541 Total 1,541 62402 Diesel 551 550 550 662 [Entity] Budget Detail Desc.Total [149] Fuel Charges for Buildings Attendant 662 Total 662 62801 Employee Recognition Exp 0 25 25 25 [Entity] Budget Detail Desc.Note Total [149] $25 x 1 employee 25 Total 25 62802 Food and Beverages 2,148 3,500 3,500 3,500 [Entity] Budget Detail Desc.Total [149] Monthy Staff Coffees and Staff Meetings 2,500 [149] Town Hall Coffee 1,000 Total 3,500 62803 Janitorial, Custodial and Cle 26,777 22,900 22,900 28,900 [Entity] Budget Detail Desc.Total [149] Hand Towels 6,000 [149] Tissue 5,500 [149] Toilet Paper 5,500 [149] Aerosols 1,824 [149] Chemicals 2,900 [149] Hygiene 3,000 [149] Refuge Supplies 2,183 [149] PPE and Other Safety (Gloves, signs, etc)1,993 Total 28,900 149 Nondepartmental Town of Avon Line Item Detail Section IV, Page C-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62805 Clothing and Uniforms 1,112 100 100 100 [Entity] Budget Detail Desc.Total [149] Clothing and Uniform - Bldgs Attendant 100 Total 100 62999 Office Supplies and Material 3,488 3,500 3,500 3,500 [Entity] Budget Detail Desc.Note Total [149] Town Hall General Office Supplies and Copy 3,500 Total 3,500 62000 Commodities 36,145 31,575 31,575 38,228 63504 R&M - Office Equipment an 9,368 5,540 5,540 5,540 [Entity] Budget Detail Desc.Note Total [149] Xerox Copier/Print Charges 5,000 [149] Mail Machine Annual Maintenance 540 [149] Avaya IP Office 0 Total 5,540 63552 Janitorial and Custodial Ser 106,838 106,708 106,708 111,146 [Entity] Budget Detail Desc.Note Total [149] ARC Cleaning Svc $7,507 x 12 mos 90,084 [149] Town Hall Cleaning $634 x 12 mos 7,608 [149] Avon Elementary School Cleaning Svc $234 x 3 702 [149] FT Vacation Coverage $500 x 3 wks 1,500 [149] Steam Cleaning for Sauna and Steam Room 1,200 [149] Pavilion Cleaning Svc 1,040 [149] Park Restroom Cleaning Svc 1,404 [149] Public Safety Facility Cleaning Service 7,608 Total 111,146 63603 Rentals - Office Equipment 9,599 10,140 10,140 10,140 [Entity] Budget Detail Desc.Note Total [149] Copier Lease ($799.92 x 12)9,600 [149] Postage Meter Rental @ $45/month 540 Total 10,140 63999 Other Contract Services 28,253 15,014 15,014 15,014 [Entity] Budget Detail Desc.Note Total [149] Laserfiche Annual Basic Services Support 8,900 [149] Laserfiche Public Portal Maint Support 1,600 [149] Employee Bus Passes 1,500 [149] Water Cooler Service 150 [149] FSA Fees ($72 x 12 months)864 [149] Laserfiche Annual Maint Forms 2,000 Total 15,014 149 Nondepartmental Town of Avon Line Item Detail Section IV, Page C-11 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63000 Purchased and Contracte 154,059 137,402 137,402 141,840 64201 Telephone & Long-distance 34,267 35,461 35,461 19,800 [Entity] Budget Detail Desc.Total [149] TOA Main Fax 1,116 [149] NewCloud Networks 7,620 [149] Mammoth ISP 50Mbs 5,064 [149] Mammoth Microwave 6,000 Total 19,800 64301 Postage and Delivery 4,139 4,000 4,000 4,000 [Entity] Budget Detail Desc.Total [149] General Admin Postage and Delivery Costs 4,000 Total 4,000 64303 Treasurer Fees 34,788 36,762 36,762 37,480 [Entity] Budget Detail Desc.Total [149] 2% Eagle County Treasurer Collection Fee 37,480 Total 37,480 64307 Bank Service Charges and 0 150 150 150 [Entity] Budget Detail Desc.Total [149] Various Fees 150 Total 150 64309 VAA RSF Collection Fees 4,177 6,000 6,000 10,000 [Entity] Budget Detail Desc.Total [149] VAA RSF Collection Fees 10,000 Total 10,000 64399 Other Administrative Fees 3,829 1,724 1,724 0 64401 Fleet Maintenance Charges 7,077 992 8,639 8,898 [Entity] Budget Detail Desc.Note Total [149] Annual Fleet Maintenance Charges 4 year average + 3%8,898 Total 8,898 64402 Equipment Replacement C 18,040 18,040 110,526 106,934 [Entity] Budget Detail Desc.Total [149] Annual Equipment Rental Charges 106,934 Total 106,934 64403 Washbay Charges 1,456 1,456 1,456 1,526 [Entity] Budget Detail Desc.Note Total [149] Annual Washbay Charges - 4 vehicles 5 vehicles x 52 x $5.87 1,526 Total 1,526 149 Nondepartmental Town of Avon Line Item Detail Section IV, Page C-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64905 Insurance Premiums 144,120 145,908 145,908 131,869 [Entity] Budget Detail Desc.Note Total [149] CIRSA: Property and Casualty (71%)124,254 [149] Fiduciary Liability 2,600 [149] Excess Crime 255 [149] Boiler and Machinery 4,167 [149] Treasurer's Bond - Scott 400 [149] Volunteer Accident Medical Plan 193 Total 131,869 64000 Other Operating Costs 251,893 250,493 350,626 320,657 60000T Total Expenditures & Ot 520,462 501,214 601,347 583,517 149 Nondepartmental Town of Avon Line Item Detail Section IV, Page C-13 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 532,125$ 498,052$ 502,387$ 591,085$ Commodities 11,428 115,635 115,635 53,589 Contract Services 463,344 168,305 153,305 121,533 Other Operating Costs 498,175 603,319 603,861 720,869 Capital Outlay - 3,075 3,075 5,050 Contingency 7,600 6,600 Total 1,505,072$ 1,395,986$ 1,384,863$ 1,492,126$ Planning 267,413$ 309,940$ 296,038$ 293,353$ Building Inspection 145,487 151,049 150,591 177,039 Economic Development - - - Town Produced Events 609,603 268,343 274,579 210,019 Special Event Funding 304,449 366,620 366,620 500,000 Community Grants 173,120 200,034 200,034 201,000 Salute to the USA - 97,000 97,000 110,715 Total 1,500,072$ 1,392,986$ 1,384,862$ 1,492,126$ Planning Director 1 1 1 1 Building Official 1 1 1 1 Planner I-II 1 1 1 1 Director of Economic Initiatives 1 1 -- Manager of Special Events 1 1 1 1 Special Events Production Assistant 0 0 1 1 Total 5 5 5 5 ADMINISTRATION OF THE DEPARTMENT The Community Development Department is administered by the Planning Director, who spends approximately 60% of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Planning Director’s time is spent with hands-on project review and special planning work. The Special Events Manager is supervised by the Town Manager. DEPARTMENT FINANCIAL SUMMARY BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning functions. The Building Official provides permit and inspection services for residential and commercial development. The Special Events staff takes the lead role in event administration, production and follow-up. Section IV, Page D-1 BUILDING PERMITS AND INSPECTIONS COMMUNITY EVENTS AND GRANTS Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled on an as-needed, or complaint driven basis with a gradual increase in activity each year. Special Event Administration & Production: Responsible for the special event development operations of all special events in the Town of Avon, including Town produced events, such as Salute to the USA and outside producer festivals. The staff provides administrative support to the AHSEC. The Special Events Manager oversees one full-time employee and the Town's volunteers. Event Funding: $500,000 has been approved by the Town Council for 2018 special events, which included Town-produced and third party private producers. Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which include economic development, art and cultural programs, regional environmental projects, sporting events and health and human service needs. PLANNING Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes pre-application, public process with PZC/Council. Long-Term Planning: The Community Development Department is responsible for the development of long range planning for the Town of Avon. Walkability improvements and capital projects related thereto will be prioritized with the Beaver Creek Boulevard redesign and construction project. GIS Mapping / Informational Services: Create and manage all mapping functions and associated data management for the Town. Supports special projects with geographical information as well as cartography useful in land use decisions and Comprehensive Planning. Administration: Review all new applications and contractor registration applications at the front counter, including assisting the general public with inquiries. Finance administration for permitting and planning applications, including escrow accounts. This includes administration of the department by the Planning Director. Section IV, Page D-2 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Administration 30%13,310$ 88,006$ Community Survey Current Planning / Land Use Applications 28%12,422 82,139 Community Survey Long-Term Planning 40%17,746 117,341 Community Survey GIS Mapping / Informational Services 2%887 5,867 Cost Effectiveness of IGA Building Inspection / Plan Review 100%7,989 177,039 Community Survey Special Event Administration & Production 100%147,687 320,734 Community Survey; Tax Growth Special Event Funding 0%- 500,000 Community Survey; Tax Growth Community Grants 0%- 201,000 Community Survey; Tax Growth 1. Contractor Licensing code amendments with online renewals 3. Completed Adoption of Town Properties Plan 4. Housing Plan Adoption and new Inclusionary Zoning Regulations 5. Short Term Rental Regulations 6. Modernized Landscape Code in partnership with ERWSD 7. Completion of the Public Safety Building 2. Paperless Online Building Permit Process 3. Implantation plan for Town Properties Plan 4. Continue Implementation of Trails Master Plan 1. Implementation of Housing Plan, including Wildwood housing project Building Permits and Inspections Community Events and Grants 2018 MAJOR ACCOMPLISHMENTS 2019 STRATEGIC GOALS 8. Implementation of a comprehensive recruitment and planning process for Special Events 2018 calendar 9. Generation and adoption of a working draft of a Town Cultural Plan 2. Update to the Sign Code ACCOMPLISHMENTS AND GOALS: COMMUNITY DEVELOPMENT Performance Metric(s) DEPARTMENT COST ALLOCATIONS Planning Section IV, Page D-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 152,171 159,611 160,549 188,165 61106 Paid out Leave 0 1,543 1,558 1,820 61301 FT Pension 16,739 17,727 17,832 20,898 61304 Employee Assistance Progr 48 48 48 48 61401 FICA/Medicare 2,177 2,337 2,351 2,755 61501 Group Health and Life Insur 23,754 28,882 28,885 28,752 61505 Long-term Disability Insuran 865 907 912 1,069 61507 Dental Insurance 1,943 1,957 1,957 2,110 61509 Worker's Compensation 2,138 2,375 2,389 2,800 61510 Unemployment Insurance 457 483 486 570 61000 Personnel Services 200,291 215,870 216,968 248,988 62801 Employee Recognition Exp 60 50 50 50 [Entity] Budget Detail Desc.Note Total [212] $25 x 2 employees 50 Total 50 62904 Software 479 360 360 360 [Entity] Budget Detail Desc.Total [212] Adobe Cloud 360 Total 360 62999 Office Supplies and Material 555 400 400 400 [Entity] Budget Detail Desc.Note Total [212] Office Supplies 400 Total 400 62000 Commodities 1,095 810 810 810 63101 Legal Services 0 2,000 2,000 2,000 [Entity] Budget Detail Desc.Note Total [212] Town Attorney Land Use Case Review 2,000 Total 2,000 63199 Other Professional Services 46,223 37,400 22,400 15,400 [Entity] Budget Detail Desc.Total [212] County GIS 3,000 [212] TVHS Qualifications for Resales of Town Deed- Restricted Housing Stock 2,000 [212] TVHS Employee Housing Unit Compliance 7,800 [212] TVHS Consulting - Town Affordable Housing Program 2,600 Total 15,400 212 Planning Town of Avon Line Item Detail Section IV, Page D-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63203 Printing and Reproduction S 978 750 750 750 [Entity] Budget Detail Desc.Note Total [212] Large Format Color for Pub Outreach 750 Total 750 63304 Computer Services and Su 5,806 9,155 9,155 6,400 [Entity] Budget Detail Desc.Note Total [212] Sungard Permitting Software 6,400 Total 6,400 63504 R&M - Office Equipment an 1,387 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [212] Per Copy Print Charges 2,500 Total 2,500 63603 Rentals - Office Equipment 4,798 5,318 5,318 5,318 [Entity] Budget Detail Desc.Note Total [212] Copier Lease ($443.16 x 12)5,318 Total 5,318 63000 Purchased and Contracte 59,191 57,123 42,123 32,368 64101 Professional Development 2,921 3,700 3,700 3,750 [Entity] Budget Detail Desc.Note Total [212] APA Colorado 2 Planners 1,450 [212] RMLUI for Two (2)1,200 [212] CO Creative 600 [212] DCI 500 Total 3,750 64102 Dues, Licenses and Membe 1,002 1,240 1,240 1,440 [Entity] Budget Detail Desc.Note Total [212] APA & AICP for 2 Planners Manager 940 [212] DCI 500 Total 1,440 64104 Meeting Expenses 325 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [212] Committee Mtg (Historic/Trails/Creative)1,000 Total 1,000 64301 Postage and Delivery 692 500 500 500 [Entity] Budget Detail Desc.Note Total [212] Municipal Postage Mailings 500 Total 500 212 Planning Town of Avon Line Item Detail Section IV, Page D-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64402 Equipment Replacement C 847 847 847 847 [Entity] Budget Detail Desc.Total [212] Annual Equipment Rental Charges 847 Total 847 64901 Advertising and Legal Notic 1,048 2,250 2,250 1,500 [Entity] Budget Detail Desc.Note Total [212] Vail Daily Legal Noticing 1,500 Total 1,500 64902 Financial Support, Donation 0 25,000 25,000 0 64000 Other Operating Costs 6,835 34,537 34,537 9,037 66402 Computers and Peripherals 0 1,600 1,600 2,150 [Entity] Budget Detail Desc.Note Total [212] Desktop Replacement w/Monitor - Director Cd-Manager-15 1,150 [212] Desktop Replacement - Planner II Cd-Planner1-15 1,000 Total 2,150 66000 Capital Outlay 0 1,600 1,600 2,150 60000T Total Expenditures & Ot 267,413 309,940 296,038 293,353 212 Planning Town of Avon Line Item Detail Section IV, Page D-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 106,363 106,360 106,360 99,758 61106 Paid out Leave 2,000 1,000 1,000 780 61121 PTS Wages 0 0 0 32,500 [Entity] Budget Detail Desc.Note Total [213] Part-time Permit Tech 25 hrs/wk @ $25/hr.32,500 Total 32,500 61301 FT Pension 11,920 11,810 11,810 11,059 61302 PTS Pension 0 0 0 1,219 61304 Employee Assistance Progr 24 24 24 28 61401 FICA/Medicare 1,585 1,557 1,557 1,929 61501 Group Health and Life Insur 15,770 19,093 19,093 17,555 61505 Long-term Disability Insuran 593 593 593 571 61507 Dental Insurance 1,282 1,294 1,294 1,280 61509 Worker's Compensation 1,523 1,583 1,583 1,972 61510 Unemployment Insurance 325 322 322 399 61000 Personnel Services 141,385 143,635 143,635 169,050 62401 Gasoline 304 300 300 354 [Entity] Budget Detail Desc.Total [213] Based on historical averages (1) Hybrid Vehicle Fueling 354 Total 354 62801 Employee Recognition Exp 25 25 25 25 [Entity] Budget Detail Desc.Note Total [213] Employee Recognition for one (1) Employee 25 Total 25 62807 Consumable Tools/Small E 39 50 50 50 [Entity] Budget Detail Desc.Note Total [213] Inspection Equipment 50 Total 50 62000 Commodities 368 375 375 429 63199 Other Professional Services 200 2,500 2,500 2,500 [Entity] Budget Detail Desc.Note Total [213] Safebuilt 2 weeks of inspections 2,500 Total 2,500 63000 Purchased and Contracte 200 2,500 2,500 2,500 64101 Professional Development 317 2,050 2,050 2,050 213 Building Inspection Town of Avon Line Item Detail Section IV, Page D-7 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED [Entity] Budget Detail Desc.Note Total [213] ICB Annual Conference 1,200 [213] Building Official Conf 850 Total 2,050 64102 Dues, Licenses and Membe 269 275 275 275 [Entity] Budget Detail Desc.Note Total [213] ICBO License Renewal 125 [213] Recertifications for Personal Certificates 150 Total 275 64206 Cellular and Paging 223 660 660 526 [Entity] Budget Detail Desc.Note Total [213] $17.25 x 5 mths Retiring inspector 86 [213] $55 x 8 mths New inspector 440 Total 526 64401 Fleet Maintenance Charges 212 1,190 732 754 [Entity] Budget Detail Desc.Note Total [213] Annual Fleet Maintenance Charges 4 year average + 3%754 Total 754 64402 Equipment Replacement C 2,148 0 0 0 64403 Washbay Charges 364 364 364 305 [Entity] Budget Detail Desc.Note Total [213] Carwash 1 vehicle x 52 x $5.87 305 Total 305 64000 Other Operating Costs 3,533 4,539 4,081 3,910 66402 Computers and Peripherals 0 0 0 1,150 [Entity] Budget Detail Desc.Note Total [213] Desktop Replacement w/monitor - Building Official Cd-Official-15 1,150 Total 1,150 66000 Capital Outlay 0 0 0 1,150 60000T Total Expenditures & Ot 145,487 151,049 150,591 177,039 213 Building Inspection Town of Avon Line Item Detail Section IV, Page D-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 140,512 89,762 93,744 123,015 61106 Paid out Leave 6,099 8,003 8,102 1,221 61121 PTS Wages 396 7,500 7,500 0 61151 Overtime Wages 1,398 0 0 0 61301 FT Pension 13,060 10,754 11,203 13,666 61302 PTS Pension 15 281 281 0 61304 Employee Assistance Progr 42 34 34 48 61401 FICA/Medicare 2,096 1,526 1,586 1,801 61501 Group Health and Life Insur 22,074 14,592 16,053 28,503 61505 Long-term Disability Insuran 658 507 529 699 61507 Dental Insurance 1,807 986 1,087 2,110 61509 Worker's Compensation 1,844 1,284 1,336 1,610 61510 Unemployment Insurance 445 316 328 373 61000 Personnel Services 190,449 135,546 141,783 173,047 62302 Special Event Materials & S 5,614 17,000 17,000 200 [Entity] Budget Detail Desc.Note Total [215] Miscellaneous supplies 200 Total 200 62801 Employee Recognition Exp 160 50 50 50 [Entity] Budget Detail Desc.Note Total [215] Employees 2@ $25 50 Total 50 62802 Food and Beverages 4,121 300 300 300 [Entity] Budget Detail Desc.Note Total [215] Water and snacks for volunteers 300 Total 300 62805 Clothing and Uniforms 0 100 100 300 [Entity] Budget Detail Desc.Note Total [215] Event staff apparel - 2 ppl to be purchased with Public Works orders 300 Total 300 62999 Office Supplies and Material 71 0 0 0 62000 Commodities 9,965 17,450 17,450 850 63199 Other Professional Services 215,895 75,402 75,402 22,750 [Entity] Budget Detail Desc.Note Total [215] Destimetrics contract Expected increase with vendor.22,750 Total 22,750 215 Town Produced Events Town of Avon Line Item Detail Section IV, Page D-9 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63203 Printing and Reproduction S 657 0 0 0 63304 Computer Services and Su 480 0 0 0 63305 Audio/Visual Services 5,250 0 0 0 63306 Security Services 4,558 0 0 0 63504 R&M - Office Equipment an 368 0 0 0 63606 Rentals - Crowd & Traffic C 18,303 0 0 0 63607 Rentals - Portable Facilities 543 0 0 0 Admission Fees Expenses 9,274 33,280 33,280 5,000 [Entity] Budget Detail Desc.Total [215] Admission fee Expenditures 5,000 Total 5,000 63999 Other Contract Services 148,623 0 0 0 63000 Purchased and Contracte 403,952 108,682 108,682 27,750 64101 Professional Development 320 1,100 1,100 2,000 [Entity] Budget Detail Desc.Note Total [215] Event Conferences 1,600 [215] CCI Summit (1)400 Total 2,000 64102 Dues, Licenses and Membe 0 795 795 0 64104 Meeting Expenses 1,245 1,550 1,550 2,550 [Entity] Budget Detail Desc.Note Total [215] Food for AHSEC meetings 2,500 [215] Other meeting expenses 50 Total 2,550 64206 Cellular and Paging 1,259 978 978 1,272 [Entity] Budget Detail Desc.Total [215] Director Cell Phone $53/mo x 12 636 [215] Asst Cell Phone $53/mo x 12 mths 636 Total 1,272 64306 Permit and Licensing Fees 891 766 766 800 [Entity] Budget Detail Desc.Total [215] Eagle County event coordinator permit 100 [215] ASCAP 330 [215] SESAC 370 Total 800 64308 Sales Tax 707 0 0 0 64901 Advertising and Legal Notic 815 0 0 0 64000 Other Operating Costs 5,237 5,189 5,189 6,622 66402 Computers and Peripherals 0 1,475 1,475 1,750 [Entity] Budget Detail Desc.Note Total [215] Desktop Replacement w/ Monitor- Spec. Events Assistant Cd-Direcon-14 1,150 215 Town Produced Events Town of Avon Line Item Detail Section IV, Page D-10 66000 Capital Outlay 0 1,475 1,475 1,750 60000T Total Expenditures & Ot 609,603 268,342 274,579 210,019 215 Town Produced Events Town of Avon Line Item Detail Section IV, Page D-11 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 PROPOSED 64902 Financial Support, Donation 309,449 366,620 366,620 500,000 [Entity] Budget Detail Desc.Note Total [216] Egg Hunt SPEV1902 12,113 [216] Gears N' Beers SPEV1903 13,000 [216] Purina Pro Dog Challenge SPEV1908 10,000 [216] Bluegrass & Beyond SPEV1910 55,000 [216] Circus Mountainous SPEV1913 25,000 [216] Birds of Prey SPEV1916 40,000 [216] Vail Valley Brew Fest SPEV1917 32,000 [216] Beaver Creek Rodeo SPEV1919 14,000 [216] Lake Street Market SPEV1921 125,000 [216] Triple Bypass SPEV1925 4,500 [216] Man of the Cliff SPEV1932 15,000 [216] Haute Route Rockies SPEV1942 32,000 [216] Major League Triathlon SPEV1943 45,000 [216] Event Marketing Onyx & Company 600 [216] Other events 76,787 Total 500,000 64000 Other Operating Costs 309,449 366,620 366,620 0 60000T Total Expenditures & Ot 309,449 366,620 366,620 0 216 Special Event Funding Town of Avon Line Item Detail Section IV, Page D-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 64902 Financial Support, Donation 173,120 192,434 193,434 201,000 [Entity] Budget Detail Desc.Total [217] Eagle-Holy Cross Ranger District 15,000 [217] VVF - Birds of Prey 40,000 [217] Bright Future Foundation 5,000 [217] Buddy Werner League 1,000 [217] Catholic Charities 3,000 [217] The Cycle Effect 1,000 [217] Eagle County Historical Society 250 [217] Eagle River Youth Coalition 3,500 [217] Eagle Valley Land Trust 1,500 [217] Education Foundation of Eagle County 5,000 [217] EGE Air Alliance 20,000 [217] Friends of Mountain Rescue 4,000 [217] Mountain Valley Developmental Services 2,000 [217] Neighborhood Navigators of Eagle County 3,000 [217] Red Ribbon Project 1,000 [217] Small Champions 9,250 [217] SOS Outreach 4,000 [217] SpeakUp ReachOut 5,000 [217] Starting Hearts 5,000 [217] Vail Centre 1,500 [217] Vail Mountaineer Hockey Club 1,500 [217] Vail Valley Art Guild 4,000 [217] Vail Valley Mountain Trails Alliance 3,500 [217] Vail Valley Partnership 12,500 [217] Vail Valley Salvation Army 5,000 [217] Walking Mountains Science Center 27,500 [217] YouthPower365 15,000 [217] Contingency 2,000 Total 201,000 64000 Other Operating Costs 173,120 192,434 193,434 201,000 68101 Contingency 0 7,600 6,600 0 68000 Contingency 0 7,600 6,600 0 60000T Total Expenditures & Ot 173,120 200,034 200,034 201,000 217 Community Grants Town of Avon Line Item Detail ADOPTED Section IV, Page D-13 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 62802 Food and Beverages 0 0 0 6,500 [Entity] Budget Detail Desc.Total [218] VIP food 5,000 [218] Staff food 1,500 Total 6,500 62899 Other Miscellaneous Operat 0 97,000 97,000 45,000 [Entity] Budget Detail Desc.Total [218] Salute fireworks 45,000 Total 45,000 62000 Commodities 0 97,000 97,000 51,500 63199 Other Professional Services 0 0 0 15,577 [Entity] Budget Detail Desc.Total [218] Production services 15,577 Total 15,577 63305 Audio/Visual Services 0 0 0 5,798 [Entity] Budget Detail Desc.Total [218] Sound production 5,798 Total 5,798 63306 Security Services 0 0 0 24,300 [Entity] Budget Detail Desc.Total [218] Police and security Services (break out)24,300 Total 24,300 63606 Rentals - Crowd & Traffic C 0 0 0 13,240 [Entity] Budget Detail Desc.Total [218] Production rentals 13,240 Total 13,240 63000 Purchased and Contracte 0 0 0 58,915 64306 Permit and Licensing Fees 0 0 0 300 [Entity] Budget Detail Desc.Total [218] County and Fire District Fees 300 Total 300 218 Salute to the USA Town of Avon Line Item Detail ADOPTED Section IV, Page D-14 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 64000 Other Operating Costs 0 0 0 300 60000T Total Expenditures & Ot 0 97,000 97,000 110,715 218 Salute to the USA Town of Avon Line Item Detail ADOPTED Section IV, Page D-15 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 2,537,636$ 2,668,343$ 2,741,899$ 2,901,319$ Commodities 168,625 197,472 203,865 158,553 Contract Services 41,995 61,189 61,189 73,066 Other Operating Costs 630,226 647,330 659,076 720,742 Capital Outlay 38,509 123,891 74,318 35,830 Total 3,416,991$ 3,698,225$ 3,740,347$ 3,889,510$ Administration 686,727$ 778,392$ 795,442$ 795,463$ Patrol 2,449,547 2,633,370 2,648,142 2,778,057 Investigation 280,717 285,767 296,762 315,990 Total 3,416,991$ 3,697,529$ 3,740,346$ 3,889,510$ Police Chief 1 1 1 1 Deputy Police Chief 1 1 1 1 Sergeant 3 3 3 4 Investigator/Detective 1 1 1 1 Officers 12 12 12 12 Administrative Services Officer 2 2 2 2 Administrative Asst.0.4 0 0.4 0 Total 20.4 20 20.4 21 Authorized Positions ADMINISTRATION OF THE DEPARTMENT The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants. The Police Chief spends 90 % in general administration with 10 % contributed to the oversight of community policing programs, including time on law enforcement committees and community organizations. The Deputy Chief provides general administration approximately 95% of time, including time on law enforcement committees and community organizations with the balance spent in the field. Each Patrol Sergeant oversees six (6) police officers while the Detective Sergeant supervises a detective and major programs such as police training. DEPARTMENT FINANCIAL SUMMARY BUDGET SUMMARY: POLICE DEPARTMENT The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town of Avon. Avon police employees strive to meet the Department’s Mission Statement of “We serve to better our community”, employing community policing strategic goals on a day-to-day basis to ensure the safety and security of our residents and guests in Avon. Department Expenditures by Category Department Expenditures by Program Section IV, Page E-1 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Administration 20%197,638$ 777,902$ Community/Internal Survey, CALEA Patrol Operations 65%642,324 2,528,182 Response Time, Crime Stats Investigations 10%98,819 388,951 Crime Clearance Rates Community Programs/Outreach 5%49,410 194,476 Community Survey, Facebook PROGRAM ACTIVITIES AND OPERATIONS: POLICE Administration: The Police Chief, Deputy Chief, two (2) Administrative Services Officers and Administrative Assistant are responsible for the day-to-day operations of the police department and interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front desk, customer service, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training, and support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations. Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers (Three (3) night, three (3) day on opposite sides of the week). These teams are responsible for community policing, proactive biking, walking and vehicle patrolling and responding to emergencies and calls for service. Officers are responsible for investigation of crimes to property and persons, traffic enforcement/education, traffic crash investigations and crime prevention/community outreach. Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives are responsible to support patrol operations, investigate major crimes, conduct background investigations, administer the police training program, and provide administrative support to the Town Clerk for liquor licensing. The part-time officer/sergeant assists with special events, training, employment background checks and other projects. Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department and each member is responsible to “better our community” during every shift. Approximately 5% of Avon Police time, 2000 hours is associated with community programs, community resort policing and outreach. These Community Programs include Citizens and Latino Academies, National Night Out; Neighborhood Watch; School Programs; Public Safety/Community Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community programs and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative staff. Performance Metric(s) DEPARTMENT COST ALLOCATIONS Police Section IV, Page E-2 5.Conduct a wildland fire evacuation exercise for Wildridge sub division before Wildland fire season in 2019. 3.Other community policing activities: implemented a Tipsy Taxi program, lead a countywide active shooter response training for law enforcement, fire and EMS personnel. Proactive school resource program, implemented a drug take back box, steering committee for 4.Coordinated multiple community engagements to include the Polar Plunge and Tip a Cop raising money for Special Olympic Athletes. Actively participate in Speak Up Reach Out, Total Health Alliance and 1A Board of County Commissioners Advisory committee.5.Successfully completed the 10th Annual Avon Police Citizen's Academy & 6th Annual Latino Citizen's Academy. Hosted a training with the FBI Hostage Rescue Team. Actively engaged in immigrant community outreach. Avon PD officers responded to assist at the 2019 STRATEGIC GOALS 1.Continue community resort policing by further engaging with our community and guests, through bicycle patrols, Coffee with a Cop events, hosting a Ski with a Cop activity, National Night out, Police Academies and the Kids, Cops and Hoops program. 2.Continue our CALEA national accreditation, adhering to nationally recognized policies and procedures reflecting community values, while recognizing and respecting individual rights. 2019 will be year three of a four year accreditation cycle. 3.Fully implement the upgrade to the Countywide Report Management System and implement the eCrash report system. 4.Continue to assist the GRANITE Drug Task Force in apprehending and prosecuting drug dealers out of our community. ACCOMPLISHMENTS AND GOALS: POLICE 2018 MAJOR ACCOMPLISHMENTS 1.The department completed year two (2) of a new four (4) year Commission on Accreditation for Law Enforcement Agencies accreditation period in April of 2018. 2.Officers have completed over 460 hours of community policing bike patrol; participated in multiple successful special music and sports events that concluded safely; hosted Coffee with a Cop events; participated in resort policing ski patrol program. Participated in DUI Task Force and Granite Drug Task Force. Increased social media presence to over 1900 followers. Section IV, Page E-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 379,096 382,370 382,370 414,611 61106 Paid out Leave 0 3,658 3,658 3,988 61121 PTS Wages 0 18,720 2,057 18,750 [Entity] Budget Detail Desc.Note Total [311] PTS Admin Asst.$18/hr x 20 hrs x 52 18,750 Total 18,750 61151 Overtime Wages 6,855 5,000 5,000 6,000 [Entity] Budget Detail Desc.Total [311] Victim Services, Evidence Call Out, Administrative Overtime, Citizens Academy 6,000 Total 6,000 61301 FT Pension 41,701 42,297 42,297 45,866 61302 PTS Pension 0 702 77 703 61304 Employee Assistance Progr 103 96 96 96 61401 FICA/Medicare 5,341 5,941 5,700 6,429 61501 Group Health and Life Insur 105,561 115,695 115,718 113,429 61505 Long-term Disability Insuran 7,045 8,765 8,799 9,552 61507 Dental Insurance 9,513 8,966 8,966 9,677 61509 Worker's Compensation 6,666 8,465 8,465 9,199 61510 Unemployment Insurance 1,158 1,229 1,179 1,330 61000 Personnel Services 563,038 601,905 584,382 639,630 62401 Gasoline 3,931 3,160 3,160 4,681 [Entity] Budget Detail Desc.Total [311] Gasoline for (2) Vehicles 4,681 Total 4,681 62801 Employee Recognition Exp 873 1,000 1,000 1,500 [Entity] Budget Detail Desc.Total [311] Employee Incentives, Commendation Awards, Recognition Plaques 1,500 Total 1,500 62802 Food and Beverages 6,360 4,200 4,200 4,375 [Entity] Budget Detail Desc.Note Total [311] National Night Out Paid by Donations 1,200 [311] Food for meetings, interviews, etc 1,900 [311] Team meals $200 x 2 400 [311] Family Night 700 [311] Food for Warrior Survival training (funded by POST I70 grant)175 Total 4,375 311 Police Administration Town of Avon Line Item Detail Section IV, Page E-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62805 Clothing and Uniforms 970 1,500 1,500 2,750 [Entity] Budget Detail Desc.Note Total [311] Administration Uniforms 2x$700, 2x$150, 1x$150 1,850 [311] Jacket Replacement 2 x $450 900 Total 2,750 62807 Consumable Tools/Small E 283 775 775 775 [Entity] Budget Detail Desc.Total [311] Miscellaneous Equipment 775 Total 775 62808 Promotional, Informational 4,305 3,100 4,200 3,100 [Entity] Budget Detail Desc.Note Total [311] Challenge coins 1,000 [311] National Night Out 800 [311] Photographs 800 [311] Stickers, pens, giveaways 500 Total 3,100 62901 Duplicating Supplies 200 200 200 400 [Entity] Budget Detail Desc.Total [311] Copier, Paper, Toner, Misc 400 Total 400 62904 Software 27,954 62,315 62,315 3,415 [Entity] Budget Detail Desc.Note Total [311] Power DMS CALEA Licenses 25 x $136.60 3,415 Total 3,415 62905 Books and Periodicals 36 210 210 210 [Entity] Budget Detail Desc.Total [311] Muni. Codes, Traffic Codes, Law Enforcement Periodicals 210 Total 210 62999 Office Supplies and Material 3,442 2,200 2,800 2,200 [Entity] Budget Detail Desc.Total [311] Misc Supplies - pens, notepads, memory cards, 2,200 Total 2,200 62000 Commodities 48,355 78,660 80,360 23,406 63203 Printing and Reproduction S 1,899 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [311] Business Cards, Stationary, Manuals, Pamphlets, Court Envelopes & Letterhead 2,000 311 Police Administration Town of Avon Line Item Detail Section IV, Page E-5 63301 Medical Services and Exam 1,207 1,200 1,200 1,200 [Entity] Budget Detail Desc.Note Total [311] Hepatitis/Drug Screens, Annual Physicals, Fitness Program Psych Exams & Doctors On Call 1,200 Total 1,200 63302 Laboratory Services 0 250 250 0 63504 R&M - Office Equipment an 1,073 1,585 1,585 1,585 [Entity] Budget Detail Desc.Total [311] Copier, Computers, Printers, Shredder, Etc.1,285 [311] Toner Cartridges 300 Total 1,585 63603 Rentals - Office Equipment 4,481 4,212 4,212 6,228 [Entity] Budget Detail Desc.Total [311] Patrol Printer ($370 x 12)4,440 [311] Admin Printer ($149 x 12)1,788 Total 6,228 63999 Other Contract Services 20,771 30,900 30,900 28,900 [Entity] Budget Detail Desc.Note Total [311] Accredidation Fee 4,000 [311] Vehicle Towing Evidence Impound Tows 3,100 [311] Eagle County Animal Services $1500 x 12 + $100 for after hour calls 20,000 [311] Abandon Vehicle Services Processor: Steve Nofziger 800 [311] Tipsy Taxi 1,000 Total 28,900 63000 Purchased and Contracte 29,431 40,147 40,147 39,913 64101 Professional Development 9,725 10,450 10,220 10,950 [Entity] Budget Detail Desc.Note Total [311] SWAT 1,000 [311] Records Certification 400 [311] Evidence Certification 500 [311] IACP Conference 2,500 [311] Professional Development 2,000 [311] CACP Conference 1,000 [311] CALEA-RMAN Conference 1,000 [311] Memorial Week in DC Send 2 officers 2,000 [311] 911 Public Safety Awards One Table Sponsorship 550 Total 10,950 311 Police Administration Town of Avon Line Item Detail Section IV, Page E-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64102 Dues, Licenses and Membe 1,887 2,430 2,430 1,940 [Entity] Budget Detail Desc.Note Total [311] IACP 300 [311] FBI Dues 240 [311] Eagle River Youth 250 [311] Colorado Chiefs 300 [311] Rocky Mountain Accreditation Network 100 [311] Consolidated Comm Network of CO 100 [311] When I Work 450 [311] CCRN 100 [311] IAPE 50 [311] NTOA Daly 40 [311] RMTTA Daly 10 Total 1,940 64206 Cellular and Paging 1,271 1,260 1,260 1,320 [Entity] Budget Detail Desc.Total [311] $55 x 12 mths x 2 1,320 Total 1,320 64301 Postage and Delivery 838 1,100 1,100 1,100 [Entity] Budget Detail Desc.Total [311] Postage and Cost of Delivery of Evidence Items to CBI for Testing 1,100 Total 1,100 64399 Other Administrative Fees 8,325 8,000 8,000 10,000 [Entity] Budget Detail Desc.Note Total [311] Retirement Plan Fees The public retirement fund admin fees are covered by forfeiture funds resulting in employees leaving before the vesting period. There has been less turnover in PD and no forfeitures have accrued. This covers PD retirement admin and legal fees. See note. 10,000 Total 10,000 64401 Fleet Maintenance Charges 9,030 3,329 11,599 11,947 [Entity] Budget Detail Desc.Note Total [311] Annual Fleet Maintenance Charges 4 year average + 3%11,947 Total 11,947 64402 Equipment Replacement C 11,383 11,383 34,216 46,317 [Entity] Budget Detail Desc.Total [311] Annual Equipment Rental Charges 46,317 Total 46,317 311 Police Administration Town of Avon Line Item Detail Section IV, Page E-7 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64403 Washbay Charges 728 728 728 610 [Entity] Budget Detail Desc.Note Total [311] Carwash 2 vehicles x 5.87 x 52 wks 610 Total 610 64905 Insurance Premiums 0 4,000 4,000 4,000 [Entity] Budget Detail Desc.Total [311] Insurance for New Public Safety Facility 4,000 Total 4,000 64906 Insurance Deductibles 613 0 0 0 64000 Other Operating Costs 43,801 42,680 73,553 88,184 66402 Computers and Peripherals 1,741 5,000 5,000 1,000 [Entity] Budget Detail Desc.Note Total [311] Desktop Replacement - Chief of Police Pd-Chief-15 1,000 Total 1,000 66404 Furniture and Fixtures 361 10,000 12,000 3,330 [Entity] Budget Detail Desc.Total [311] Small Conference Room Furniture 3,330 Total 3,330 66000 Capital Outlay 2,102 15,000 17,000 4,330 60000T Total Expenditures & Ot 686,727 778,392 795,442 795,463 311 Police Administration Town of Avon Line Item Detail Section IV, Page E-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 961,906 988,155 994,745 1,129,560 61106 Paid out Leave 10,074 9,899 9,972 10,911 61121 PTS Wages 16,216 30,934 53,597 31,800 [Entity] Budget Detail Desc.Note Total [312] Part Time Sergeant Dammen 600 hrs x $37 22,200 [312] Seasonal Community Response Officer 480 hrs x $20 9,600 Total 31,800 61151 Overtime Wages 183,021 158,000 182,497 171,500 [Entity] Budget Detail Desc.Note Total [312] Hi Vis Grant Funded 20,000 [312] Eagle River Youth Coaltion Grant Funded 5,000 [312] Click It Or Ticket Grant Funded - One two week enforcement period 5,500 [312] Investigations, Court, Report Writing, Patrol, Avon DUI 10K for DUI's at DUI rate- State has cut funding 116,000 [312] Drug Task Force TOA's contribution by way of OT man hours to countywide drug task force 25,000 Total 171,500 61156 Extra Duty Pay 43,297 31,600 51,036 25,000 [Entity] Budget Detail Desc.Note Total [312] Extra Duty Contracts (Triple Bypass, Xterra, Bec Tri, Chain Law) Increase to 25K with additonal officers requested for Triple Bypass. Ref $25,000 in 2015, $25,000 off set by revenue from extra duty contracts 25,000 Total 25,000 61159 Other Wages 2,613 0 7,000 12,000 [Entity] Budget Detail Desc.Note Total [312] FTO Increase $3.60/hr 7,000 [312] Acting Sgt. Increase $3.60/hr 5,000 Total 12,000 61301 FT Pension 104,333 109,164 109,892 124,737 61302 PTS Pension 1,995 1,160 2,010 1,193 61304 Employee Assistance Progr 331 345 345 361 61401 FICA/Medicare 17,267 17,670 18,833 20,021 61501 Group Health and Life Insur 286,557 357,831 357,856 340,017 61505 Long-term Disability Insuran 23,536 30,054 30,267 34,502 61507 Dental Insurance 24,470 26,893 26,893 28,103 61509 Worker's Compensation 33,414 31,685 32,672 36,245 61510 Unemployment Insurance 3,651 3,656 3,897 4,142 61000 Personnel Services 1,712,682 1,797,045 1,881,510 1,970,092 62101 Police Operating and Field 8,155 8,732 9,964 7,500 [Entity] Budget Detail Desc.Total 312 Patrol Town of Avon Line Item Detail Section IV, Page E-9 62102 Firearms and Weapons Su 20,180 20,935 15,000 21,088 [Entity] Budget Detail Desc.Total [312] Firearm Supplies, Shotgun Shells, Bullets, Rifle Repairs, Cleaning Supplies, Targets, Less Than Lethal Forces Munitions 14,000 [312] SOU Firearms 1,000 [312] Taser 5 year plan 6,088 Total 21,088 62401 Gasoline 25,492 31,000 31,000 28,083 [Entity] Budget Detail Desc.Total [312] Gasoline for (13) Patrol Cars 28,083 Total 28,083 62804 Training Supplies 15,133 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [312] Defensive Tactics/Arrest Control Equipment eg. red guns, pads 2,000 Total 2,000 62805 Clothing and Uniforms 23,314 18,200 18,200 19,350 [Entity] Budget Detail Desc.Note Total [312] Uniforms $700x17(13 officers, 1 PT Sgt, 2 Sgt & 1 CRO) 11,900 [312] Misc. Uniforms, Leather Gear, Equipment 6,000 [312] SOU Replacement Uniforms 1,000 [312] 40th Anniversary Shirts 450 Total 19,350 62806 Safety Materials and Suppli 7,390 16,200 13,355 36,400 [Entity] Budget Detail Desc.Note Total [312] Flares, Cones, Safety Equipment, Winter Boots, Hi Vis Vests 11,400 [312] Ballistic Vests 4 vests (50% grant funded)4,000 [312] Narcan Expires Feb 2020 0 [312] Ballistic Shields $3000/shield x 2 6,000 [312] SOU Vests 5 vests x $3000 - Expire every 5 yrs 15,000 Total 36,400 62807 Consumable Tools/Small E 15,342 7,800 20,041 10,700 [Entity] Budget Detail Desc.Note Total [312] Narcotics Testing Eq., NIK Kits, Swabs 1,300 [312] E-Ticketing Devices 4 x $1750 7,000 [312] E-Ticketing Printers 4x $600 2,400 Total 10,700 312 Patrol Town of Avon Line Item Detail Section IV, Page E-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62809 Medical Supplies and 1st Ai 0 400 400 400 [Entity] Budget Detail Desc.Total [312] Blood and Urine Test Equipment, 1st Aid 400 Total 400 62902 Audio/Visual Supplies 50 0 0 0 62904 Software 0 7,995 7,995 795 [Entity] Budget Detail Desc.Note Total [312] Input Ace Forensic Video 795 Total 795 62000 Commodities 115,056 113,262 117,955 126,316 63302 Laboratory Services 3,750 3,000 3,000 7,000 [Entity] Budget Detail Desc.Total [312] Toxicology Testing, Blood and Urine Testing 7,000 Total 7,000 63304 Computer Services and Su 6,827 14,754 14,754 24,353 [Entity] Budget Detail Desc.Note Total [312] Livescan Fingerprint System Maintenance 3,942 [312] Axon BWC Annual Fees Media storage, assurance plans, 2.5 capital replacement 10,812 [312] E Ticketing Conversion Fee Android One Time Fee 2,500 [312] FTO Online Program Agency 360 2,197 [312] Audio Visual Repair High Country Electroncs 1,500 [312] Axon Body Camera licenses and storage 2019 is Year 2 of attached quote 3,402 Total 24,353 63504 R&M - Office Equipment an 0 300 300 0 63549 R&M - Other Specialized Eq 987 0 0 0 [Entity] Budget Detail Desc.Total [312] Radar 0 Total 0 63603 Rentals - Office Equipment 0 1,788 1,788 0 63000 Purchased and Contracte 11,564 19,842 19,842 31,353 64101 Professional Development 57,575 43,898 59,383 38,650 [Entity] Budget Detail Desc.Note Total [312] Misc Training, Bike Patrol, Community Policing, SRO, Police Liability, Search and Seizure 16,650 [312] Academy & Lodging 9,000 312 Patrol Town of Avon Line Item Detail Section IV, Page E-11 64102 Dues, Licenses and Membe 220 320 320 540 [Entity] Budget Detail Desc.Note Total [312] Int. Homicide Investigation Assoc.Holmstrom 50 [312] Rocky Mtn Tactical Team Assoc.30 [312] National Assoc. School Resource Officers Benson 40 [312] Rocky Mountain Info Network 100 [312] Misc.100 [312] IPMBA Stamp 60 [312] NTOA Lovins, Stamp, Dammen, Jamison 160 Total 540 64206 Cellular and Paging 10,862 7,680 7,680 11,220 [Entity] Budget Detail Desc.Total [312] $55 x 12 mths x 17 officers 11,220 Total 11,220 64401 Fleet Maintenance Charges 64,831 60,219 64,048 65,969 [Entity] Budget Detail Desc.Note Total [312] Annual Fleet Maintenance Charges 4 year average + 3%65,969 Total 65,969 64402 Equipment Replacement C 122,361 119,796 82,973 94,821 [Entity] Budget Detail Desc.Total [312] Annual Equipment Rental Charges 94,821 Total 94,821 64403 Washbay Charges 4,368 4,368 4,368 2,580 [Entity] Budget Detail Desc.Note Total [312] Carwash 18 vehicles x 5.87 x 52 2,580 Total 2,580 64904 Operating Fees, Assessme 312,205 358,745 352,745 405,016 [Entity] Budget Detail Desc.Note Total [312] Crime Stoppers 500 [312] E-Ticketing $420 handsets maint fee x 7, $1000 interface maint fee for court 3,940 [312] Hope Center/Crises Co-responder 19,500 [312] Boarding Prisoners 750 [312] 800 MHz System Fee 39,332 [312] Vail Dispatch Services 318,196 [312] Raids on Line 3,780 [312] AED Concierge Program 720 [312] Transunion Fee 1,320 [312] BDA PM 1,350 [312] Evidence on Q 868 [312] NSWC Night Vision Equipment Loan Program 1,500 [312] Treetop Child Forensic Advocacy Center 5,000 [312] River Bridge Child Forensic Advocacy Center 5,000 [312] Voiance Sign Language App 100 312 Patrol Town of Avon Line Item Detail Section IV, Page E-12 64906 Insurance Deductibles 1,417 0 0 0 64000 Other Operating Costs 573,838 595,026 571,517 618,796 66402 Computers and Peripherals 13,873 17,700 17,700 2,000 [Entity] Budget Detail Desc.Note Total [312] Desktop Replacement -Patrol Pd-Patrol1-15 1,000 [312] Desktop Replacement - Patrol Pd-Patrol3-15 1,000 Total 2,000 66403 Audio/Visual Equipment 0 11,800 13,579 0 66405 Radios and Communication 15,670 20,000 20,000 20,000 [Entity] Budget Detail Desc.Note Total [312] Mobile Radios Per Scott Wright, no longer rental accruals for radios, tracking 38 radios, therefore increasing 10k to 20k to create 5-6 year plan. 20,000 Total 20,000 66406 Public Safety Equipment 6,864 9,500 6,039 9,500 [Entity] Budget Detail Desc.Note Total [312] SOU Equipment 2,000 [312] 3 radar units x $2500 each (includes installation) Replace every 5 yrs 7,500 Total 9,500 66501 Automobiles and Light Duty 0 49,891 0 0 66000 Capital Outlay 36,407 108,891 57,318 31,500 60000T Total Expenditures & Ot 2,449,547 2,634,066 2,648,142 2,778,057 312 Patrol Town of Avon Line Item Detail Section IV, Page E-13 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 156,824 164,110 164,110 182,774 61106 Paid out Leave 3,082 1,593 1,593 1,719 61151 Overtime Wages 31,837 20,000 26,500 20,000 [Entity] Budget Detail Desc.Total [313] Invesigator's Overtime 20,000 Total 20,000 61301 FT Pension 17,590 18,117 18,117 20,171 61304 Employee Assistance Progr 44 48 48 48 61401 FICA/Medicare 2,732 2,693 2,787 2,965 61501 Group Health and Life Insur 36,793 47,887 47,887 47,398 61505 Long-term Disability Insuran 4,136 5,343 5,343 5,958 61507 Dental Insurance 3,211 3,536 3,536 3,815 61509 Worker's Compensation 5,094 5,508 5,508 6,135 61510 Unemployment Insurance 575 557 577 613 61000 Personnel Services 261,916 269,393 276,006 291,597 62101 Police Operating and Field 1,650 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [313] DUI Blood Storage Refrigerator Equipment, Crime Scene Investigation Inventory Replacement, Investigative Supplies 1,500 Total 1,500 62401 Gasoline 1,917 2,500 2,500 4,681 [Entity] Budget Detail Desc.Total [313] Gasoline for (2) Vehicles 4,681 Total 4,681 62805 Clothing and Uniforms 1,274 1,200 1,200 2,300 [Entity] Budget Detail Desc.Note Total [313] Miscellaneous Uniforms 2 x $700 1,400 [313] Jacket Replacements 2 officers x $450 900 Total 2,300 62806 Safety Materials and Suppli 0 200 200 200 [Entity] Budget Detail Desc.Total [313] Gloves, PPE, Decontamination Wipes 200 Total 200 62807 Consumable Tools/Small E 373 150 150 150 [Entity] Budget Detail Desc.Total [313] Miscellaneous 150 Total 150 313 Investigation Town of Avon Line Item Detail Section IV, Page E-14 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62000 Commodities 5,214 5,550 5,550 8,831 63301 Medical Services and Exam 1,000 1,200 1,200 1,800 [Entity] Budget Detail Desc.Total [313] Sex Assault Medical Services 1,800 Total 1,800 63000 Purchased and Contracte 1,000 1,200 1,200 1,800 64206 Cellular and Paging 648 1,260 1,260 1,320 [Entity] Budget Detail Desc.Total [313] $55 x 12 months x 2 1,320 Total 1,320 64401 Fleet Maintenance Charges 4,566 992 3,947 4,066 [Entity] Budget Detail Desc.Note Total [313] Annual Fleet Maintenance Charges 4 year average + 3%4,066 Total 4,066 64402 Equipment Replacement C 6,644 6,644 8,071 8,071 [Entity] Budget Detail Desc.Total [313] Annual Equipment Rental Charges 8,071 Total 8,071 64403 Washbay Charges 728 728 728 305 [Entity] Budget Detail Desc.Note Total [313] Annual Washbay Charges - 2 Vehicles 1 vehicle x 52 x $5.87 305 Total 305 64000 Other Operating Costs 12,586 9,624 14,006 13,762 60000T Total Expenditures & Ot 280,717 285,767 296,762 315,990 313 Investigation Town of Avon Line Item Detail Section IV, Page E-15 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 1,360,361$ 1,461,582$ 1,460,450$ 1,499,716$ Commodities 270,532 290,336 264,336 313,953 Contract Services 615,769 595,800 622,430 622,828 Other Operating Costs 552,721 578,714 510,605 532,577 Debt Service - - - Capital Outlay 19,813 36,449 36,449 24,500 Total 2,819,196$ 2,962,881$ 2,894,270$ 2,993,574$ Roads and Bridges 2,204,890$ 2,331,843$ 2,246,203$ 2,321,714$ Parks 614,306 671,517 648,067 671,860 Town Center West - - - - Total 2,819,196$ 3,003,360$ 2,894,270$ 2,993,574$ Public Works Director 1 1 1 1 Public Works Superintendent 1 1 1 1 Public Works Supervisor 1 1 1 2 Public Works Transit Operator 1 1 Operator II / Master Gardener 1 1 2 1 Operator I 11 11 10 10 Total 16 16 15 15 BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT The Public Works Department is responsible for operational management and maintenance of the Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water infrastructure. The Department is managed by the Public Works Director, with supervisory support from the Public Works Superintendent and Public Works Supervisors. The Department is managed by the Public Works Director, who reports directly to the Town Manager. The Director spends approximately 75% in general department administration, including developing work plans and work supervision. Right-of-way and snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in the field. The Public Works Superintendent spends approximately 60% in general department administration and 40% in the field, who reports directly to the Public Works Director. The Public Works Supervisors who reports directly to the Public Works Superintendent, spend approximately 10% in general department administration and 90% managing work in the field. DEPARTMENT FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DEPARTMENT DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS Section IV, Page F-1 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Administration 8%1,698,886$ 185,737$ Operational Success General Road Maintenance 46%821,998$ 1,067,988$ Maintenance Cost per Mile Snow Removal Operations 46%821,998$ 1,067,988$ Cost Per Lane Mile Ditch Maintenance 5%671,860$ 33,593$ Cost Per Linear Foot Parks Operations and Maintenance 95%671,860$ 638,267$ Maint. Cost Per Acre/Facility PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS ADMINISTRATION Administration: The Public Works Director manages all work of the department, including but not limited to development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, ditch maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes management of contract work, locate requests, ROW permit program, inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75% of all hours to administration. ROAD AND BRIDGE General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad overpasses, eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up, street striping, sign production and maintenance, banner placement, and weed control. Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach. Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and hauling of waste. PARKS Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, multi-use fields, three tennis courts, two pickle ball courts, three basketball courts, two volleyball courts, a nine-hole disc golf course, two picnic shelters, 800+ trees, 83 trash receptacles, 24 pet stations, set-up and care of the outdoor ice rink is included in the work of the division. Additionally, maintenance of playground equipment and beach areas are included. Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane. DEPARTMENT COST ALLOCATIONS Performance Metric(s) Road and Bridge Parks Operations and Maintenance Section IV, Page F-2 2. Completed Town-wide fire mitigation by removing debris. 3. Completed tree assessment. 5. Cleaned out sediment ponds on Nottingham Road. 6. Painted all park benches in Town. 3. Complete tree assessment and recommend action plan for diseased trees. 4. Continue to try and reduce water usage for irrigation. 5. Mulch under all trees at Nottingham Park and wherever else needed. 6. Implement the use of Pubworks software and train staff accordingly. 2. Complete all maintenance upgrades, including chipped concrete repair and crosswalks. 7. Completed cinder clean-up on various areas within Town limits. 2018 MAJOR ACCOMPLISHMENTS 2019 STRATEGIC GOALS ACCOMPLISHMENTS AND GOALS: PUBLIC WORKS 1. Received In-kind support for 2018 Special Events for both Town produced and 3rd party events. 4. Reviewed final plan for Lot 5 development. 8. Decreased irrigation water usage by 4% at Nottingham Park. 1. Assist with 2019 capital project implementation. Section IV, Page F-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 848,261 846,402 845,468 940,594 61106 Paid out Leave 11,784 54,849 54,834 9,028 61151 Overtime Wages 48,282 50,000 50,000 50,000 [Entity] Budget Detail Desc.Note Total [413] Ovetime wages Parks and R/B Staff 50,000 Total 50,000 61301 FT Pension 94,418 99,138 99,033 104,458 61304 Employee Assistance Progr 355 346 346 359 61401 FICA/Medicare 12,807 13,793 13,779 14,495 61501 Group Health and Life Insur 276,139 319,952 319,949 299,274 61505 Long-term Disability Insuran 4,815 4,836 4,831 5,344 61507 Dental Insurance 23,639 23,819 23,819 24,172 61509 Worker's Compensation 37,140 45,593 45,540 48,994 61510 Unemployment Insurance 2,722 2,854 2,851 2,999 61000 Personnel Services 1,360,361 1,461,582 1,460,450 1,499,716 62201 Street Repair and Maintena 10,636 18,000 18,000 18,000 [Entity] Budget Detail Desc.Note Total [413] Pre Mark Striping 5,000 [413] Replenish Guardrail Material 3,000 [413] Asphalt/Cold Patch 3,000 [413] Brick Sealer-Crosswalks 5,000 [413] Street Paint 2,000 Total 18,000 62202 Sand and Gravel 45,447 48,000 37,000 45,000 [Entity] Budget Detail Desc.Note Total [413] Cinders 42,000 [413] Shoulder Material 3,000 Total 45,000 62203 Street Sign Materials and S 16,577 20,650 20,650 22,650 [Entity] Budget Detail Desc.Note Total [413] Wood Posts 100 @ $70 7,000 [413] Sign Materials 4,000 [413] Construction Signs (Vil)500 [413] Replenish Cones and Barrels 1,000 [413] Stains, Paints, Brushes 750 [413] Steel Posts 2,500 [413] Delineators, Reflectors 4,000 [413] 6x6 Wood Posts 2,500 [413] Bracket Hardware 400 Total 22,650 62305 Chemicals 17,986 25,100 25,100 25,100 [Entity] Budget Detail Desc.Note Total [413] Ice Slicer 21,000 [413] Neutro Wash/Lubra Seal chemicals to wash equipment and sanding units 4,100 Total 25,100 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62401 Gasoline 4,032 5,300 5,300 5,130 [Entity] Budget Detail Desc.Total [413] Based on Historical Averages 5,130 Total 5,130 62402 Diesel 20,239 20,800 20,800 20,545 [Entity] Budget Detail Desc.Total [413] Based on Historical Averages 20,545 Total 20,545 62801 Employee Recognition Exp 855 700 700 350 [Entity] Budget Detail Desc.Note Total [413] Employee Recognition $25 x 14 350 Total 350 62802 Food and Beverages 1,385 1,750 1,750 1,750 [Entity] Budget Detail Desc.Note Total [413] Food and Beverage Lunch Winter In-Service Meeting, End of Season, general meetings 1,000 [413] Coffee Service 750 Total 1,750 62805 Clothing and Uniforms 4,089 3,480 3,480 3,480 [Entity] Budget Detail Desc.Note Total [413] Uniforms, Hats, Shirts 8 @ $125 uniforms 1,000 [413] 8 Bibs @ $135 each uniforms 1,080 [413] 8 Coats @ $175 each uniforms 1,400 Total 3,480 62806 Safety Materials and Suppli 2,283 2,400 2,400 2,600 [Entity] Budget Detail Desc.Total [413] Personal Protective Equipment 2,600 Total 2,600 62807 Consumable Tools/Small E 6,387 3,320 3,320 7,800 [Entity] Budget Detail Desc.Note Total [413] Post Driver For fencing for events 3,300 [413] Air Tools 1,000 [413] Hand Tools 1,000 [413] Paint Sprayer Parts 2,500 Total 7,800 62899 Other Miscellaneous Operat 501 650 650 1,000 [Entity] Budget Detail Desc.Note Total [413] Miscellaneous Hardware 600 [413] Bracket Hardware 400 Total 1,000 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62999 Office Supplies and Material 377 800 800 800 [Entity] Budget Detail Desc.Total [413] Flyers and Supplies 800 Total 800 62000 Commodities 130,793 150,950 139,950 154,205 63502 R&M - Streets 127,811 100,000 100,000 97,000 [Entity] Budget Detail Desc.Note Total [413] Crackfill Maintenance 24,000 [413] Guard Rail Repair caused by accidents 6,000 [413] Brick Repair bus stops, crosswalks 40,000 [413] Infrared Patch 17,000 [413] Misc. Patch (potholes, sinkholes 10,000 Total 97,000 63504 R&M - Office Equipment an 694 700 700 700 [Entity] Budget Detail Desc.Total [413] Copier Print Charges 200 [413] Toner Cartridges 500 Total 700 63506 R&M - Radios and Commu 9,515 9,980 9,980 12,508 [Entity] Budget Detail Desc.Note Total [413] 800 MHZ Radio Service county price 5,230 [413] 800 MHZ Radio replace and repair 4,400 [413] Batteries added 3 UHF Batteries @ $68 each 600 [413] Repairs 500 [413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498 [413] Batteries UHF 4x$70 280 Total 12,508 63603 Rentals - Office Equipment 1,200 1,200 1,200 1,200 [Entity] Budget Detail Desc.Total [413] 1/2 Copier Lease ($199.98 x 12)1,200 Total 1,200 63608 Rentals - Machinery and Eq 726 5,630 5,630 5,630 [Entity] Budget Detail Desc.Note Total [413] Misc. Equipment Rentals 500 [413] Fastenal Annual Fee 2,280 [413] All Traffic Solutions Annual Fee 2,850 Total 5,630 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63999 Other Contract Services 225,328 200,800 200,800 213,800 [Entity] Budget Detail Desc.Note Total [413] Ditch Maintenance (Emergency Repair)mud slide 10,000 [413] Hauling snow, cinders, ditch material, mud slide material etc. 55,000 [413] Snow Removal/Hand work Village at Avon Sidewalks 15,000 [413] Street Striping 30,000 [413] Concrete Repairs repair sidewalks and curb 35,000 [413] Trash, Landfill (includes clean up work)9,500 [413] Vandalism 3,500 [413] UNCC Charges (Locate, Tier 1)more construction projects 4,000 [413] Paint RR Bridge Walls/rails 6,800 [413] Weed Mitigation start weed program again 40,000 [413] Snow Removal - Avon Elementary 5,000 Total 213,800 63000 Purchased and Contracte 365,273 318,310 318,310 330,838 64101 Professional Development 8,753 13,100 13,100 13,500 [Entity] Budget Detail Desc.Total [413] Management/SupervisoryTraining 4,000 [413] Equipment Operator Certification 8,100 [413] LTAP/APWA Training 1,400 Total 13,500 64102 Dues, Licenses and Membe 320 438 438 438 [Entity] Budget Detail Desc.Note Total [413] APWA 238 [413] CO Weed Association 100 [413] Consolidated Communication Network of Colorado 100 Total 438 64201 Telephone & Long-distance 716 700 700 850 [Entity] Budget Detail Desc.Total [413] PW Fax, Fire Alarm, Long Distance (3 yr. average)850 Total 850 64203 Electric 27,878 28,000 28,000 30,500 [Entity] Budget Detail Desc.Total [413] Street, Path, Christmas lights (3 yr. average)30,500 Total 30,500 64206 Cellular and Paging 1,109 1,140 1,140 3,000 [Entity] Budget Detail Desc.Note Total [413] Laptop $40 x 12 mths.480 [413] Cellphone $53 x 12 mths.Director 636 [413] Data for 3 iPads $40 x 12 mths x 3 1,440 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-7 64301 Postage and Delivery 53 200 200 225 [Entity] Budget Detail Desc.Total [413] Postage 225 Total 225 64401 Fleet Maintenance Charges 181,710 182,034 126,338 130,128 [Entity] Budget Detail Desc.Note Total [413] Annual Fleet Maintenance Charges 4 year average + 3%130,128 Total 130,128 64402 Equipment Replacement C 81,870 78,967 101,634 110,967 [Entity] Budget Detail Desc.Total [413] Annual Equipment Rental Charges 110,967 Total 110,967 64403 Washbay Charges 5,980 5,980 5,980 1,831 [Entity] Budget Detail Desc.Note Total [413] Annual washbay 6 vehicles x 52 x $5.87 1,831 Total 1,831 64902 Financial Support, Donation 35,794 41,463 41,463 41,366 [Entity] Budget Detail Desc.Note Total [413] Westin Riverfront Public Plaza See attached document 41,366 Total 41,366 64906 Insurance Deductibles 876 0 0 0 64907 Paid Claims 3,403 0 0 0 64000 Other Operating Costs 348,462 352,022 318,993 332,805 66402 Computers and Peripherals 0 1,800 1,800 4,150 [Entity] Budget Detail Desc.Note Total [413] Desktop Replacements w/ Monitors: Supervisor Rec-Office-12 1,150 [413] Laptop replacement for Director PW-LAPTOP11 1,500 [413] I-Pad x 3 x $500 each new devices 1,500 Total 4,150 66499 Other Machinery and Equip 0 6,700 6,700 0 66000 Capital Outlay 0 8,500 8,500 4,150 60000T Total Expenditures & Ot 2,204,890 2,291,364 2,246,203 2,321,714 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62202 Sand and Gravel 25,090 13,500 7,500 13,500 [Entity] Budget Detail Desc.Note Total [415] Sand 1,500 [415] Athletic Field Top dressing 10,000 [415] Decorative Rock 2,000 Total 13,500 62203 Street Sign Materials and S 1,610 500 500 500 [Entity] Budget Detail Desc.Total [415] Park Signage 500 Total 500 62204 Construction, Maintenance 14,305 14,000 14,000 14,000 [Entity] Budget Detail Desc.Total [415] Misc Lumber 2,500 [415] Hardware 1,000 [415] Weed Barrier 3,500 [415] Misc Other Items 3,500 [415] Engineered wood fiber for playground 3,500 Total 14,000 62205 Plumbing Supplies 10,940 16,000 16,000 20,500 [Entity] Budget Detail Desc.Note Total [415] Irrigation controller Replacement 3,000 [415] Nozzles 2,000 [415] PVC 1,000 [415] Rotors 4,000 [415] Valves 3,500 [415] Misc other plumbing 3,000 [415] Irrigation electrical New item, spending hasn't been accounted for seperately in past 4,000 Total 20,500 62206 Landscaping and Plant Mat 10,585 11,000 2,000 29,000 [Entity] Budget Detail Desc.Note Total [415] Mulch 6,000 [415] Topsoil/Compost 3,000 [415] Annuals and Perennials Held at 2018 budget 4,000 [415] Trees 2,500 [415] Sod 1,000 [415] Grass Seed 1,000 [415] Misc Other Items 1,500 [415] Plant Materials for New Town Hall 10,000 Total 29,000 415 Parks Town of Avon Line Item Detail Section IV, Page F-9 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62305 Chemicals 10,766 12,900 12,900 12,900 [Entity] Budget Detail Desc.Note Total [415] Fertilizer 9,000 [415] Snow Melt 2,200 [415] Pesticides 1,000 [415] Tag-i-nator 700 Total 12,900 62401 Gasoline 7,718 7,342 7,342 6,611 [Entity] Budget Detail Desc.Total [415] Based on historical averages 6,611 Total 6,611 62402 Diesel 3,269 6,893 6,893 3,187 [Entity] Budget Detail Desc.Total [415] Based on historical averages 3,187 Total 3,187 62802 Food and Beverages 1,136 1,250 1,250 1,250 [Entity] Budget Detail Desc.Total [415] Spring Launch 350 [415] Fall Launch 350 [415] Misc. Meetings 550 Total 1,250 62803 Janitorial, Custodial and Cle 6,082 7,150 7,150 7,150 [Entity] Budget Detail Desc.Note Total [415] Dog Waste Bags 3,000 [415] Trash Liners 2,600 [415] Recycle liners 400 [415] Compost Bags 400 [415] Misc Cleaning supplies 750 Total 7,150 62804 Training Supplies 0 400 400 0 62805 Clothing and Uniforms 3,829 3,600 3,600 5,300 [Entity] Budget Detail Desc.Total [415] Work Clothes 3,600 [415] Outer Wear 1,700 Total 5,300 62806 Safety Materials and Suppli 3,073 4,600 4,600 5,250 [Entity] Budget Detail Desc.Note Total [415] Type II Clothing 700 [415] Gloves 700 [415] Work Boots 2,100 [415] PPE 1,750 Total 5,250 415 Parks Town of Avon Line Item Detail Section IV, Page F-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62807 Consumable Tools/Small E 6,657 2,551 2,551 7,900 [Entity] Budget Detail Desc.Note Total [415] Tools 2,200 [415] Push Mowers (1)1,800 [415] String Trimmers (2)1,200 [415] Aerifier tines 1,500 [415] Chain saw 1,200 Total 7,900 62899 Other Miscellaneous Operat 34,678 37,700 37,700 32,700 [Entity] Budget Detail Desc.Note Total [415] LED Holiday Iights 17,500 [415] Recreation Supplies 3,000 [415] Flags 3,200 [415] Special Events Materials 1,000 [415] Misc 4,500 [415] Bear proof cans 3,500 Total 32,700 62000 Commodities 139,739 139,386 124,386 159,748 63503 R&M - Parks and Athletic F 1,759 15,000 15,000 20,000 [Entity] Budget Detail Desc.Note Total [415] Upper Field R&M 6,000 [415] Lower Field R&M 4,000 [415] Courts R&M Replace aging basketball back boards 10,000 Total 20,000 63504 R&M - Office Equipment an 7 0 0 0 63608 Rentals - Machinery and Eq 4,742 19,500 19,500 19,500 [Entity] Budget Detail Desc.Note Total [415] Compressor Rental For irrigation blowout 3,500 [415] Lift Rental for Lights For Holiday Lights 15,000 [415] Other 1,000 Total 19,500 63999 Other Contract Services 243,988 242,990 269,620 252,490 [Entity] Budget Detail Desc.Note Total [415] Tree Care Council directive 15,000 [415] Turf Weed and Feed 6,000 [415] Statue Maintenance 7,000 [415] Parks Dumpster More special events 7,500 [415] Landscape Debris Dumpster Park Dumpster, don't move to 418 2,500 [415] Asphalt R&M Extra funds added for work on North side of park trail 5,000 [415] POL service (5)8,000 415 Parks Town of Avon Line Item Detail Section IV, Page F-11 63000 Purchased and Contracte 250,496 277,490 304,120 291,990 64101 Professional Development 10,672 14,815 14,815 14,995 [Entity] Budget Detail Desc.Note Total [415] Conference 1,470 [415] Lodging 28 nights @ $200 5,600 [415] Meal Allowance 1,800 [415] Technical Training 6,125 Total 14,995 64203 Electric 26,609 30,000 30,000 25,500 [Entity] Budget Detail Desc.Note Total [415] Pavillion, Parks Garage and Pump House electric 15,200 [415] Public Restrooms 2,500 [415] Oneal Spur Pavillion 300 [415] Avon Station, Mall, Lettuce Shed Ln 7,500 Total 25,500 64204 Water and Sanitation 19,005 5,425 5,425 20,500 [Entity] Budget Detail Desc.Total [415] Water (3 yr. average)20,500 Total 20,500 64206 Cellular and Paging 1,122 840 840 1,128 [Entity] Budget Detail Desc.Note Total [415] $94 x 12 mths (2)Phones for Supervisors 1,128 Total 1,128 64401 Fleet Maintenance Charges 44,591 72,234 32,820 33,805 [Entity] Budget Detail Desc.Total [415] Annual Fleet Maintenance Charges 33,805 Total 33,805 64402 Equipment Replacement C 96,695 97,814 102,148 103,475 [Entity] Budget Detail Desc.Total [415] Annual Equipment Rental Charges 103,475 Total 103,475 64403 Washbay Charges 5,564 5,564 5,564 369 [Entity] Budget Detail Desc.Note Total [415] Bus washes (based on actuals)1 bus wash 49 [415] Carwash (based on actuals)22 car washes 173 [415] Carriage wash (based on actuals)3 carriage washes 147 Total 369 415 Parks Town of Avon Line Item Detail Section IV, Page F-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64000 Other Operating Costs 204,258 226,692 191,612 199,772 66402 Computers and Peripherals 1,969 900 900 1,150 [Entity] Budget Detail Desc.Note Total [415] Desktop Replacement - Supervisor Cd-Frontdesk-12 1,150 Total 1,150 66404 Furniture and Fixtures 15,930 19,200 19,200 19,200 [Entity] Budget Detail Desc.Total [415] Oneal Spur/Saddleridge Loop Playground Repairs 19,200 Total 19,200 66499 Other Machinery and Equip 1,914 7,849 7,849 0 66000 Capital Outlay 19,813 27,949 27,949 20,350 60000T Total Expenditures & Ot 614,307 671,517 648,067 671,860 415 Parks Town of Avon Line Item Detail Section IV, Page F-13 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 654,845$ 747,072$ 699,202$ 728,313$ Commodities 136,781 100,218 100,218 103,831 Contract Services 149,258 195,008 164,008 162,043 Other Operating Costs 418,940 498,884 494,370 446,841 Capital Outlay 989 3,400 3,400 3,500 Total 1,360,813$ 1,544,582$ 1,461,198$ 1,444,528$ Engineering 239,144$ 283,636$ 249,063$ 275,025$ Buildings and Facilities 1,121,669 1,260,946 1,212,135 1,169,504 Total 1,360,813$ 1,544,582$ 1,461,198$ 1,444,529$ Town Engineer 1 1 1 1 Project Engineer 1 1 1 1 Town Electrician 1 1 1 1 Facilities Superintendent 1 1 1 1 Building Technician 1/2 2 2 2 2 Lead Building Technician 1 1 1 1 Total 7 7 7 7 DEPARTMENT FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS BUDGET SUMMARY: ENGINEERING DEPARTMENT The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town facilities in a safe and sound manner. Department work includes the managing capital projects, review of construction documents, and assisting in the planning for future infrastructure. The Buildings and Facilities division operates and maintains the six major buildings, pavilion and other facilities. ADMINISTRATION OF THE DEPARTMENT The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the Water Fund, 15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement Program. The Project Engineer spends the majority of the time on managing capital projects . The Facility Supervisor, a Building Technician and Electrician maintain the Town's facilities. Section IV, Page G-1 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Capital Improvement Program 85%23,320$ 233,771$ Construction On Time/ Budget Subdivision and Development Review 15%4,115 41,254 Timely Review of Projects Buildings and Facilities 100%709,016 1,169,504 Response Time for Complaints 2. Lead department in the design of the New Town Hall. 3. Managed the design and construction of Beaver Creek Blvd Streetscape Project 1. Implement the Facility Management Software PubWorks. 2. Initiate the Town Owned Properties Development Plan. 3. Maintain the Town's facility in a correct and effective manner. 4. Complete construction of the Beaver Creek Blvd improvements to make the street safer for pedestrians and bicyclists and more vibrant for the community. PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING ACCOMPLISHMENTS AND GOALS: ENGINEERING 2018 MAJOR ACCOMPLISHMENTS 1. Managed the construction of the street improvement projects, including New Town Hall, Nottingham sidewalk, Nottingham mud flow, Whitewater Park repairs and fitness court 2019 STRATEGIC GOALS ENGINEERING AND CAPITAL PLANNING Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by identifying and estimating costs for needed projects, procuring engineering and architecture firms to design identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through construction and warranty. 5. Complete all capital projects identified in the 2019 budget. Subdivision and Development Review: Assisting the Community Development Department with the review of all development applications, the Engineering Department ensures conformance with the Town’s adopted design guidelines, codes and standards. Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical and needs of town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance. The Division employs one Facility Supervisor, three full-time Building Technicians and one Electrician. Salary to operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%), operating facilities (20%) and admin. duties (20%). BUILDINGS AND FACILITIES Buildings and Facilities Performance Metric(s) DEPARTMENT COST ALLOCATIONS Engineering and Capital Planning Section IV, Page G-2 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 170,845 176,675 176,675 190,982 61106 Paid out Leave 0 1,667 1,667 1,792 61201 Automobile Allowance 2,340 2,377 2,377 2,381 61301 FT Pension 18,793 19,618 19,618 21,205 61304 Employee Assistance Progr 40 40 40 40 61401 FICA/Medicare 2,573 2,620 2,620 2,830 61501 Group Health and Life Insur 18,439 22,408 22,408 22,215 61505 Long-term Disability Insuran 962 1,009 1,009 1,096 61507 Dental Insurance 1,494 1,504 1,504 1,621 61509 Worker's Compensation 2,434 2,629 2,629 2,842 61510 Unemployment Insurance 513 542 542 585 61000 Personnel Services 218,431 231,090 231,090 247,590 62801 Employee Recognition Exp 45 50 50 50 [Entity] Budget Detail Desc.Note Total [412] 2 Employees x $25 50 Total 50 62802 Food and Beverages 153 250 250 250 [Entity] Budget Detail Desc.Total [412] Coffee 250 Total 250 62807 Consumable Tools/Small E 0 250 250 250 [Entity] Budget Detail Desc.Total [412] Electrician & Engineering Tools 250 Total 250 62901 Duplicating Supplies 1,284 1,300 1,300 1,300 [Entity] Budget Detail Desc.Note Total [412] Wide Format Xerox Copier 1,300 Total 1,300 62904 Software 3,440 3,738 3,738 3,739 [Entity] Budget Detail Desc.Note Total [412] Auto Cad License 339 [412] GIS LIcense 3,400 Total 3,739 62999 Office Supplies and Material 273 300 300 250 [Entity] Budget Detail Desc.Total [412] Office supplies 250 Total 250 62000 Commodities 5,195 5,888 5,888 5,839 63199 Other Professional Services 9,100 31,000 0 10,000 412 Engineering Town of Avon Line Item Detail Section IV, Page G-3 [Entity] Budget Detail Desc.Total [412] Biannual traffic counts 10,000 Total 10,000 63304 Computer Services and Su 3,264 3,200 3,200 3,200 [Entity] Budget Detail Desc.Total [412] PubWorks annual maintenance 3,200 Total 3,200 63000 Purchased and Contracte 12,364 34,200 3,200 13,200 64101 Professional Development 198 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [412] Professional development 2,500 Total 2,500 64102 Dues, Licenses and Membe 1,035 975 975 975 [Entity] Budget Detail Desc.Note Total [412] ASCE and PE license 500 [412] Actively Green program 250 [412] CO Asphalt Assoc 225 Total 975 64206 Cellular and Paging 1,258 1,260 1,260 1,272 [Entity] Budget Detail Desc.Total [412] (2) x $53 x 12 months 1,272 Total 1,272 64402 Equipment Replacement C 0 3,573 0 1,899 [Entity] Budget Detail Desc.Total [412] Annual Equipment Rental 1,899 Total 1,899 64901 Advertising and Legal Notic 662 750 750 750 [Entity] Budget Detail Desc.Total [412] Legal notices for construction 750 Total 750 64000 Other Operating Costs 3,153 9,058 5,485 7,396 66402 Computers and Peripherals 0 3,400 3,400 1,000 412 Engineering Town of Avon Line Item Detail Section IV, Page G-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED [Entity] Budget Detail Desc.Note Total [412] Desktop Replacement: Electrician Eng-Electric-15 1,000 Total 1,000 66000 Capital Outlay 0 3,400 3,400 1,000 60000T Total Expenditures & Ot 239,144 283,636 249,063 275,025 412 Engineering Town of Avon Line Item Detail Section IV, Page G-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 292,010 335,207 307,743 331,105 61106 Paid out Leave 4,263 3,249 7,086 3,230 61151 Overtime Wages 1,050 1,200 1,200 5,000 [Entity] Budget Detail Desc.Total [418] Emergency repair calls 5,000 Total 5,000 61201 Automobile Allowance 720 704 704 702 61301 FT Pension 31,888 37,230 34,631 36,777 61304 Employee Assistance Progr 101 125 115 125 61401 FICA/Medicare 4,247 4,935 4,593 4,931 61501 Group Health and Life Insur 83,009 109,869 91,445 78,267 61505 Long-term Disability Insuran 1,565 1,923 1,747 1,910 61507 Dental Insurance 7,439 8,309 6,844 5,779 61509 Worker's Compensation 9,228 12,209 11,055 11,878 61510 Unemployment Insurance 892 1,021 950 1,020 61000 Personnel Services 436,414 515,982 468,112 480,724 62204 Construction, Maintenance 32,293 10,500 10,500 10,500 [Entity] Budget Detail Desc.Note Total [418] Interior building materials (carpet, etc)3,100 [418] Hardware 1,500 [418] Paint 1,900 [418] Lumber 2,000 [418] Exterior building materials 2,000 Total 10,500 62205 Plumbing Supplies 6,063 6,000 6,000 8,000 [Entity] Budget Detail Desc.Note Total [418] Valves 3,000 [418] Boiler and pump parts 3,000 [418] Plumbing fittings 2,000 Total 8,000 62207 Electrical Supplies 67,971 52,000 52,000 52,000 [Entity] Budget Detail Desc.Note Total [418] Light bulbs 1,000 [418] General supplies wire, conduit, contactors 3,000 [418] Light poles 5,000 [418] Fixture heads 2,000 [418] LED conversions 30,000 [418] Dual gun car charger for Town Hall 11,000 Total 52,000 62208 Mechanical - HVAC 784 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [418] Filters, belts, Glycol 1,500 Total 1,500 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62209 Mechanical - Other 14,420 9,600 9,600 9,600 [Entity] Budget Detail Desc.Note Total [418] Motors 1,000 [418] Pumps 3,000 [418] Duct Work 500 [418] Sensors 500 [418] Chiller parts 1,000 [418] Suite extractor 3,600 Total 9,600 62401 Gasoline 1,870 2,250 2,250 3,114 [Entity] Budget Detail Desc.Total [418] 4 vehicles (12 X $64.88 x 4)3,114 Total 3,114 62402 Diesel 1,858 2,400 2,400 2,698 [Entity] Budget Detail Desc.Total [418] Based on historical averages (12X $58.17)698 [418] PSF generator 2,000 Total 2,698 62801 Employee Recognition Exp 186 125 125 125 [Entity] Budget Detail Desc.Total [418] 5 employees x $25 125 Total 125 62805 Clothing and Uniforms 989 1,400 1,400 1,400 [Entity] Budget Detail Desc.Total [418] Clothing and Uniforms ($280 X 5)1,400 Total 1,400 62806 Safety Materials and Suppli 279 1,080 1,080 1,080 [Entity] Budget Detail Desc.Note Total [418] Safety footwear (5)625 [418] PPE (5)200 [418] Electrician safety gear 155 [418] Lockout/Tagout kits (2)100 Total 1,080 62807 Consumable Tools/Small E 1,001 1,500 1,500 2,000 [Entity] Budget Detail Desc.Total [418] Small tools 1,000 [418] Small equipment 1,000 Total 2,000 62809 Medical Supplies and 1st Ai 3,406 4,000 4,000 4,000 [Entity] Budget Detail Desc.Note Total [418] Fleet and Facilities 1,200 [418] PD 350 [418] Parks 1,400 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-7 62899 Other Miscellaneous Operat 466 1,975 1,975 1,975 [Entity] Budget Detail Desc.Note Total [418] Locker parts 725 [418] Hardware (nuts & bolts, etc.)850 [418] Security hardware (doors)400 Total 1,975 62000 Commodities 131,586 94,330 94,330 97,992 63104 Engineering Services 4,418 3,000 3,000 3,000 [Entity] Budget Detail Desc.Total [418] Repair & project consulting 3,000 Total 3,000 63304 Computer Services and Su 450 0 0 0 63306 Security Services 11,969 19,008 19,008 18,708 [Entity] Budget Detail Desc.Note Total [418] Annual monitoring (muni, rec, cabin, pavilion, fleet, 351 bldg, PSF, ARTF) 6 x $50 x 12 mths 15,008 [418] Annual inspections (fire/monitor)1,000 [418] Repairs 1,700 [418] Fire extinguisher maintenance (169 units)1,000 Total 18,708 63501 R&M - Buildings and Faciliti 55,143 82,685 82,685 80,020 [Entity] Budget Detail Desc.Note Total [418] HVAC Repairs 10,000 [418] Elevator maint. contract (2400X2)1800X4 7,200 [418] Building Inspections increase # buildings 2,500 [418] Boiler repairs 4,000 [418] Piping repairs 3,000 [418] Heat recovery HVAC maint. Cont 960 [418] Rec Ctr, HVAC maint. Cont.5% increase 5,300 [418] Modular HVAC maint. Cont.5% increase 960 [418] Muni HVAC maint.6,000 [418] Rec Center building maintenance Replaces Accumulation in Equipment Replacement Fund 15,000 [418] Security lock service 2,000 [418] PSF HVAC cont 17,200 [418] PSF elevator 900 [418] Replacement valves for Rec Center pool High Priority 2,500 [418] Pump for leisure pool Lazy River 2,500 Total 80,020 63502 R&M - Streets 4,368 0 0 0 63504 R&M - Office Equipment an 261 250 250 250 [Entity] Budget Detail Desc.Total [418] Printer cartridges 250 Total 250 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63549 R&M - Other Specialized Eq 9,012 12,000 12,000 9,000 [Entity] Budget Detail Desc.Total [418] Heat recovery repairs 3,000 [418] Cardio & weight equipment Repairs 6,000 Total 9,000 63551 Laundry and Cleaning Servi 2,230 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [418] Window cleaner 1,000 [418] Carpet cleaning 1,000 Total 2,000 63599 Other Maintenance Service 5,573 6,475 6,475 11,475 [Entity] Budget Detail Desc.Total [418] Pest control 9,000 [418] Drain care 1,375 [418] Wildridge apartments 750 [418] PSF pest control 350 Total 11,475 63603 Rentals - Office Equipment 423 0 0 0 63699 Other Miscellaneous Rental 0 2,400 2,400 2,400 [Entity] Budget Detail Desc.Total [418] Walgreens VMS board lease 2,400 Total 2,400 63999 Other Contract Services 43,048 32,990 32,990 21,990 [Entity] Budget Detail Desc.Total [418] Rec Ctr roof snow Removal 2 X 2000 4,400 [418] Signs 1,000 [418] Heat recovery chem test 1,050 [418] CLEER monitoring fee 6,700 [418] PSF HVAC chem test 440 [418] Pavilion sign build & install 5,000 [418] Town Hall stairwell 3,000 [418] Starting Hearts AED Maintenance 400 Total 21,990 63000 Purchased and Contracte 136,894 160,808 160,808 148,843 64101 Professional Development 2,584 3,300 3,300 3,300 [Entity] Budget Detail Desc.Total [418] Electrician training & license (2x600)1,500 [418] Building tech training (4 X $600)1,800 Total 3,300 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-9 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64102 Dues, Licenses and Membe 4,836 5,436 5,436 5,436 [Entity] Budget Detail Desc.Note Total [418] Sherwood Meadows HOA dues $453 x 12 mths 5,436 Total 5,436 64201 Telephone & Long-distance 6,232 4,917 4,917 6,900 [Entity] Budget Detail Desc.Total [418] Heat recovery alarm (3 yr. average)6,900 Total 6,900 64202 Gas 60,362 73,279 73,279 58,000 [Entity] Budget Detail Desc.Total [418] Gas (3 yr. average)58,000 Total 58,000 64203 Electric 202,203 246,072 246,072 228,000 [Entity] Budget Detail Desc.Total [418] Electricity (3 yr. average)228,000 Total 228,000 64204 Water and Sanitation 49,122 72,435 72,435 54,000 [Entity] Budget Detail Desc.Total [418] Water (3 yr. average)54,000 Total 54,000 64205 Trash Collection and Recycl 7,385 7,950 7,950 7,800 [Entity] Budget Detail Desc.Total [418] Trash Service (3 yr. average)7,800 Total 7,800 64206 Cellular and Paging 2,209 3,140 3,140 2,760 [Entity] Budget Detail Desc.Total [418] $46 x 12 months x 5 Phones 2,760 Total 2,760 64301 Postage and Delivery 1,196 0 0 0 64401 Fleet Maintenance Charges 12,159 10,317 7,098 7,311 [Entity] Budget Detail Desc.Note Total [418] Annual Fleet Maintenance Charges 4 year average + 3%7,311 Total 7,311 64402 Equipment Replacement C 61,524 61,524 63,802 63,802 [Entity] Budget Detail Desc.Total [418] Annual Equipment Rental Charges 63,802 Total 63,802 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64403 Washbay Charges 1,456 1,456 1,456 2,136 [Entity] Budget Detail Desc.Note Total [418] Buswash 7 vehicles x 52 c $5.87 2,136 Total 2,136 64905 Insurance Premiums 2,092 0 0 0 64907 Paid Claims 2,426 0 0 0 64000 Other Operating Costs 415,786 489,826 488,885 439,445 66402 Computers and Peripherals 989 0 0 2,500 [Entity] Budget Detail Desc.Note Total [418] Desktop Replacement: Trane System Rec-Trane-12 1,000 [418] Desktop - For Modular Bldg.new 1,500 Total 2,500 66000 Capital Outlay 989 0 0 2,500 60000T Total Expenditures & Ot 1,121,669 1,260,946 1,212,135 1,169,504 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-11 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2017 2019 Personnel Services 1,143,232$ 1,193,522$ 1,176,370$ 1,310,181$ Commodities 59,822 70,305 70,305 82,299 Contract Services 30,488 34,486 34,486 43,147 Other Operating Costs 202,942 203,663 180,602 196,716 Capital Outlay - 2,850 2,850 2,150 Total 1,436,484$ 1,504,826$ 1,464,613$ 1,634,493$ Administration 226,020$ 237,063$ 227,560$ 244,297$ Adult Programs 52,019 62,834 61,393 62,701 Aquatics 573,607 527,783 509,851 629,604 Fitness 148,096 144,227 140,387 136,807 Guest Services 307,098 325,124 319,070 336,180 Youth Programs 129,644 150,475 149,034 161,580 Community Swim Program - 57,319 57,319 63,324 Total 1,436,484$ 1,504,825$ 1,464,614$ 1,634,493$ Recreation Director 1 1 1 1 Guest Services Coordinator 1 1 1 1 Recreation Programs Coordinator 1 1 1 1 Aquatics Supervisor 1 1 1 1 Swim Program Supervisor 1 1 1 1 Senior Lifeguard 3 3 3 3 Guest Services Attendant III 2 2 2 2 Total 10 10 10 10 BUDGET SUMMARY: RECREATION DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, and the development and implementation of operating guidelines. The Director also oversees all program development and implementation, online brochure production and distribution and the oversight and management of cleaning and custodial of all Town owned properties. DEPARTMENT FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center, and youth, adult and senior recreational programs, which are provided at the Recreation Center and Town parks. The Department is responsible for operational oversight and management of park and lake recreational activities and is also responsible for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch buildings. DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS Section IV, Page H-1 FITNESS AND RECREATIONAL PROGRAMS Adult Programs: This department focuses on meeting the needs of adult recreation program participants ages 18- 85. New and innovative programming is being developed and tested to meet the needs of our ever-changing population. The estimated recovery ratio for 2018 will be 33%. The Adult Program Division spends 85% of time on development and maintenance of existing program offerings and 15% on scheduling, marketing and researching new program offerings. Youth Programs: This department focuses on offering community based child care for school aged children throughout the year. In 2018 the youth program department plans to piggy back on the success of 2017. The estimated recovery ratio for 2018 will be 109%. The Youth Program Division spends 40% of time on Summer Camp operations, 30% on After School Program operations, 15% on Schools-Out Program operations and 10% on New Program Development and 5% on Existing Programming maintenance. Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to include a balanced offering of Yoga/Pilates based classes, group cycling, aerobics based and strength/conditioning based classes, as well as personal training services, fitness assessments and orientation and body composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91% of staffing time is applied to fitness classes and programs, with the balance of 9% on administrative responsibilities for hiring, training, scheduling and marketing. GUEST SERVICES AQUATICS Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes and public safety classes. The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools. Community swim program: The Town of Avon Community Swim Program is a year-round comprehensive program that includes four levels of Learn to Swim classes. The Learn to Swim progression of skills will prepare students to be proficient in basic swimming skills. Swimmers wishing to go beyond the learn to swim progression may continue with Swim Team Prep, Recreational Swim Team, or our USA Swimming registered competitive travel team. The Avon Narwols Swim Club is our competitive travel team that competes at the state level on a year-round swim meet schedule. The program also offers private and semi-private swim lessons for all ages and levels of ability. Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Service division also oversees swim beach based operations. The salary to operational budget expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 25% on administrative duties and 6% on hiring and training. PROGRAM ACTIVITIES AND OPERATIONS: RECREATION Section IV, Page H-2 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Administration 100%58,551$ 244,297$ Membership Guest Services 100%45,554 336,180 Community Survey Aquatics: Administration 20%12,746 125,921 Staffing Success Aquatics: Lifeguarding 60%38,237 377,762 Accidents/Claims Aquatics: CPR and other classes 5%3,186 31,480 Participation, Recovery Ratio Aquatics: Pool Maintenance 15%9,559 94,441 Pool Condition/ cleanliness Swim Program 100%28,610 63,324 Participation, Recovery Ratio Adult Programs 100%5,719 62,701 Participation, Recovery Ratio Youth Programs: Summer Camp 40%10,672 64,632 Participation, Recovery Ratio Youth Programs: Before & After School Programs 30%8,004 48,474 Participation, Recovery Ratio Youth Programs: Schools Out Camps 15%4,002 24,237 Participation, Recovery Ratio Youth Programs: Administration 15%4,002 24,237 Staffing Success Fitness 100%66,860 136,807 Participation, Recovery Ratio 1.Increase training and responsibilities for full time aquatics staff 2.Increased FT supervisor professional development opportunities 3.Coach 15 swimmers to qualify for states 4.Enroll 300 students in our learn to swim program; 20% of whom join through our financial assistance program. 5.Increase open water swim meet by 50% 6.Remodel existing space to include up to 2000 square feet of fitness and cardio space 7.Pursue Holy Cross Energy grant to install VFD pumps on all pools 8.Expand program offering at the lake to include: Open Water Swim clinics, SUP race, family pedal boat race 4.Increased USA swim meet participation by more than 50% 2018 MAJOR ACCOMPLISHMENTS ACCOMPLISHMENTS AND GOALS: RECREATION 1.Completed construction of Destination Jump, Splash, Learn Playground 3.Hosted a USA Swimming sanctioned open water swim meet 2.Hosted learn to swim lessons for first and third grade classes from AES Aquatics Fitness and Recreational Programs Performance Metric(s) DEPARTMENT COST ALLOCATIONS Administration and Guest Services 12. Eight of ten participants that took the lifeguard training class, now work for the Town 2019 STRATEGIC GOALS 5.Hosted a successful swim lesson program with BMHS 7.Transformed open position Senior Guard to a Recreation Specialist position 8.Digitized all youth programs through CampDoc and all adult sports through Team Sideline 9.Secured a full funding, $140,000 grant to construct an outdoor exercise facility tin Nottingham Park 10.Implemented The Summer Scurry, three new summer youth races 6.Expanded swim beach area and included a 50m lap lane 11.Expanded weekly senior fitness classes Section IV, Page H-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 118,108 123,034 123,052 133,808 61106 Paid out Leave 2,278 1,186 1,186 1,290 61301 FT Pension 13,243 13,664 13,666 14,861 61304 Employee Assistance Progr 24 24 24 24 61401 FICA/Medicare 1,716 1,801 1,801 1,959 61501 Group Health and Life Insur 24,733 29,031 29,031 28,469 61505 Long-term Disability Insuran 671 698 699 759 61507 Dental Insurance 2,216 2,242 2,242 2,419 61509 Worker's Compensation 1,692 1,610 1,610 1,751 61510 Unemployment Insurance 361 373 373 405 61000 Personnel Services 165,040 173,663 173,684 185,746 62401 Gasoline 2,423 2,500 2,500 2,496 [Entity] Budget Detail Desc.Total [514] Gasoline for department vehicles: Vans for programs and swim meet travel 2,496 Total 2,496 62801 Employee Recognition Exp 305 250 250 250 [Entity] Budget Detail Desc.Note Total [514] gift cards and other gratuities for rec recognition - 5 employees x $25 250 Total 250 62802 Food and Beverages 559 450 450 450 [Entity] Budget Detail Desc.Note Total [514] food for staff meetings and trainings 450 Total 450 62899 Other Miscellaneous Operat 1,096 1,150 1,150 1,150 [Entity] Budget Detail Desc.Note Total [514] other operating and unforseen expense needs 1,150 Total 1,150 62999 Office Supplies and Material 1,775 1,450 1,450 2,250 [Entity] Budget Detail Desc.Total [514] office supplies for department staff 1,250 [514] Copy Paper 1,000 Total 2,250 62000 Commodities 6,158 5,800 5,800 6,596 63199 Other Professional Services 150 600 600 600 [Entity] Budget Detail Desc.Note Total [514] translations services, creative artwork 600 Total 600 514 Recreation Administration Town of Avon Line Item Detail Section IV, Page H-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63304 Computer Services and Su 5,430 5,430 5,430 5,430 [Entity] Budget Detail Desc.Note Total [514] Rec Trac Annual Maintenance 3,800 [514] Web Trac Annual Maintenance 1,630 Total 5,430 63504 R&M - Office Equipment an 2,474 3,000 3,000 3,000 [Entity] Budget Detail Desc.Note Total [514] Xerox Printer Charges 2,000 [514] Toner Cartridges for HP Printers 1,000 Total 3,000 63603 Rentals - Office Equipment 3,846 4,200 4,200 4,200 [Entity] Budget Detail Desc.Total [514] Copier Lease ($349.62 x 12)4,200 Total 4,200 63000 Purchased and Contracte 11,900 13,230 13,230 13,230 64101 Professional Development 79 750 750 3,000 [Entity] Budget Detail Desc.Total [514] CPRA, Leadership and management trainings. FOur Supervisors at $750 each 3,000 Total 3,000 64201 Telephone & Long-distance 3,725 3,450 3,450 4,500 [Entity] Budget Detail Desc.Total [514] Telephone (3 yr. average)4,500 Total 4,500 64206 Cellular and Paging 739 744 744 1,284 [Entity] Budget Detail Desc.Note Total [514] Cellphone - After School Prog $17 x 12 204 [514] Director $27 x 12 324 [514] Supervisor $63 x 12 756 Total 1,284 64301 Postage and Delivery 41 200 200 200 [Entity] Budget Detail Desc.Note Total [514] postage and shipping fees 200 Total 200 64308 Sales Tax 330 500 500 500 [Entity] Budget Detail Desc.Note Total [514] Sales Tax on Merchandise 500 Total 500 514 Recreation Administration Town of Avon Line Item Detail Section IV, Page H-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64401 Fleet Maintenance Charges 4,487 4,153 5,212 5,369 [Entity] Budget Detail Desc.Total [514] Annual Fleet Maintenance Charges 5,369 Total 5,369 64402 Equipment Replacement C 10,583 10,583 0 0 64403 Washbay Charges 728 728 728 610 [Entity] Budget Detail Desc.Note Total [514] Carwash 2 vehicles x 52 x $5.87 610 Total 610 64901 Advertising and Legal Notic 4,787 7,000 7,000 7,000 [Entity] Budget Detail Desc.Total [514] Marketing and advertising for all department programs 7,000 Total 7,000 64905 Insurance Premiums 16,730 16,262 16,262 16,262 [Entity] Budget Detail Desc.Total [514] CIRSA Allocation - Rec Center (9%)16,262 Total 16,262 64906 Insurance Deductibles 695 0 0 0 64000 Other Operating Costs 42,923 44,370 34,846 38,725 60000T Total Expenditures & Ot 226,021 237,063 227,560 244,297 514 Recreation Administration Town of Avon Line Item Detail Section IV, Page H-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 25,346 26,824 25,571 27,561 61106 Paid out Leave 499 264 264 272 61121 PTS Wages 15,248 18,022 18,022 18,654 [Entity] Budget Detail Desc.Note Total [515] Drop-In Supervision 96 days. 3 hours/day.$19/hour 5,472 [515] League Referees 4 days/league. 3 hours/day. $19/hour. 6 leagues 1,140 [515] Instructors: 75%/25% Split Tennis, Volleyball, Tai Chi, Baby Fitness, Womens Yoga, SUP Fit Classes, Dance Classes, Arts Classes 11,700 [515] Tournaments 4 tournaments. 1 day/tournament. 6 hours/day. 342 Total 18,654 61202 Ski Pass 0 849 849 0 61301 FT Pension 2,843 2,980 2,842 3,062 61302 PTS Pension 572 676 676 700 61304 Employee Assistance Progr 12 12 12 12 61401 FICA/Medicare 599 666 648 674 61501 Group Health and Life Insur 3,997 4,894 4,889 4,759 61505 Long-term Disability Insuran 143 156 149 161 61507 Dental Insurance 330 331 331 357 61509 Worker's Compensation 510 613 597 632 61510 Unemployment Insurance 123 138 134 139 61000 Personnel Services 50,223 56,424 54,983 56,982 62301 General Program Supplies 1,765 6,050 6,050 4,059 [Entity] Budget Detail Desc.Note Total [515] General Program Supplies Drop-In Sports Supplies, League Supplies, Tournament Supplies, General Class Supplies 4,059 Total 4,059 62801 Employee Recognition Exp 0 0 0 100 [Entity] Budget Detail Desc.Total [515] Gift cards for staff recognition 100 Total 100 62805 Clothing and Uniforms 0 0 0 200 62904 Software 30 360 360 1,360 [Entity] Budget Detail Desc.Note Total [515] Adobe Subscription $30/mo 360 [515] TeamSideline 1000/yr 1,000 Total 1,360 62000 Commodities 1,795 6,410 6,410 5,719 515 Adult Programs Town of Avon Line Item Detail Section IV, Page H-7 60000T Total Expenditures & Ot 52,019 62,834 61,393 62,701 515 Adult Programs Town of Avon Line Item Detail Section IV, Page H-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 PROPOSED 61101 Regular Full-time Salaries 210,059 195,507 195,851 258,054 61106 Paid out Leave 9,139 2,273 2,290 2,514 61121 PTS Wages 180,206 148,647 148,647 157,248 [Entity] Budget Detail Desc.Note Total [516] Lifeguard I Rec Ctr 82.75 hours/week x $15.58 = $1,289 x 52 67,041 [516] Lifeguard II Rec Ctr 84.5 hours/week x $19.07= $1,611 x 52 83,794 [516] Lifeguard for camps 14 weeks x 4 hours a week=52 hours x $17.49 979 [516] Lifeguards for DunknDash 4 lifeguards for 2 hours x $19.07 = $153 x 8 races 1,220 [516] Lifeguards for Open Swims 4 lifeguards for 2 hours x $19.07 x 13 1,983 [516] Lifeguards for Xterra 6 guards for 2.5 hours x $19.07 286 [516] Lifeguards for Major League Triathlon 4 guards for 7.5 hours x $19.07 572 [516] Lifeguards for Bec Tri 4 guards for 3 hours x 19.07 229 [516] Lifeguards for Open Water Swim Meet 6 guards for 10 hours x $19.07 1,144 Total 157,248 61122 PTS Bonuses 326 1,618 1,618 1,758 [Entity] Budget Detail Desc.Note Total [516] 2 x $879 1,758 Total 1,758 61151 Overtime Wages 5,340 1,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [516] 60 overtime hours 1,500 Total 1,500 61155 Shift Differential Pay 0 0 0 11,385 [Entity] Budget Detail Desc.Note Total [516] $3 for Lifeguard OT (3795 x $3) 11,385 Total 11,385 61202 Ski Pass 3,236 4,295 4,295 4,395 [Entity] Budget Detail Desc.Note Total [516] 5 x $879 = 4395 5 x $879 4,395 Total 4,395 61301 FT Pension 24,112 21,756 21,796 28,662 61302 PTS Pension 6,776 5,574 5,574 5,897 61304 Employee Assistance Prog 108 95 95 120 61401 FICA/Medicare 5,962 5,131 5,136 6,169 61501 Grp Health & Life Insurance 34,586 41,260 41,261 47,620 61505 Long-term Disab Insurance 1,176 1,101 1,103 1,465 61507 Dental Insurance 2,822 2,805 2,805 3,538 61509 Worker's Compensation 5,023 4,720 4,725 5,664 61510 Unemployment Insurance 1,215 1,062 1,063 1,276 516 Aquatics Town of Avon Line Item Detail Section IV, Page H-9 61000 Personnel Services 490,089 437,342 437,757 537,265 62301 General Program Supplies 5,093 5,334 5,334 6,206 [Entity] Budget Detail Desc.Note Total [516] Pool floats Lazy River tubes & noodles 988 [516] 3 ring binders = $36x8=$288 288 [516] Lap swim equipment Kickboards, pull buoys 200 [516] Pool furniture ADK chairs & tables 1,470 [516] Buoys for Lake Regulatory & race buoys 2,200 [516] Training course materials CPR, LG & babysitting classes 1,060 Total 6,206 62305 Chemicals 17,166 19,000 19,000 22,700 [Entity] Budget Detail Desc.Note Total [516] Calhypo - 12000 12,000 [516] Oxidizer - 2600 2,600 [516] Thiosulfate - 500 500 [516] M. Acid - 3000 2,000 [516] Soda Ash - 250 300 [516] Sodium Bi-carb 500 500 [516] Flocculant 250 [516] Off the wall 250 [516] Reagents and Test Kits 700 [516] CO2 3,600 Total 22,700 62805 Clothing and Uniforms 992 650 650 2,644 [Entity] Budget Detail Desc.Note Total [516] Guard shirts = $13/shirt *50 = $650 650 [516] Whisltes = $3.05 x 40=$125 125 [516] Male guard shorts $19.60x40=784 784 [516] Female guard shorts 18.90x40=756 756 [516] Hip Packs 5 x $15=$75 75 [516] Dive masks & fins $40x6=$240 240 [516] Sunglasses croakies 2.25x6=13.50 14 Total 2,644 62806 Safety Materials and Suppli 453 300 300 1,633 [Entity] Budget Detail Desc.Note Total [516] Eye protection $5*5=25 25 [516] Gloves: $12.50 * 4 = 50 50 [516] Res. cartridge = $31.25 * 4=85 [516] Respirators: $40*3 = 120 80 516 Aquatics Town of Avon Line Item Detail Section IV, Page H-10 62809 Medical Supplies and 1st Ai 523 641 641 1,411 [Entity] Budget Detail Desc.Note Total [516] Band aids 9.1 *10 =91 [516] Ice packs: $25/box * 10 = 250 250 [516] Tape: $10 rolls @ 12.50 125 [516] Gauze 75 75 [516] CPR masks: $10 * 13 =$130 130 [516] Oxygen tank refills 5 x $40=$200 200 [516] Nitrile Gloves 9 x $60=$540 540 Total 1,411 62899 Other Miscellaneous Operat 795 500 500 500 [Entity] Budget Detail Desc.Note Total [516] Pool equipment/tools 500 Total 500 62000 Commodities 25,022 26,425 26,425 35,094 63501 R&M - Buildings and Faciliti 5,468 2,250 2,250 5,928 [Entity] Budget Detail Desc.Note Total [516] Channel grates: $5/grate * 50 250 [516] Miscellaneous R&M and Emergency 0 [516] Pulsar chlorinator misc. Parts 1,000 [516] Pool area signage 1,500 [516] Pool closure supplies 500 [516] Stainless steel railings 600 [516] Nottingham Lake signage 350 [516] Dri-Dek pool matting 1,728 Total 5,928 63549 R&M - Other Specialized Eq 11,487 18,022 18,022 23,005 [Entity] Budget Detail Desc.Note Total [516] Pool R&M - Acid Feeders, Timers, PH ORP 2,500 [516] Strainer Basket 515 [516] Stenner Pump 525 [516] Main Drain Grates for all pools 2,000 [516] Chemtrol Controllers x 2 9,200 [516] Flow Meters x 5 4,565 [516] Automatic Pool Vacuum 3,700 Total 23,005 63000 Purchased & Contracted 16,956 20,272 20,272 28,933 64101 Professional Development 7,822 450 450 1,050 [Entity] Budget Detail Desc.Note Total [516] CPO Certification for FT staff 3 x $300 900 [516] Lifeguard Training DVD (inservices) x 2 x 150 [516] CPRP Certification 1 x $455 0 [516] CPRA Conference 1 attendee--3 nights at $150, $300 fee, for 0 Total 1,050 516 Aquatics Town of Avon Line Item Detail Section IV, Page H-11 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 PROPOSED 64102 Dues, Licenses and Membe 1,408 2,730 2,730 3,685 [Entity] Budget Detail Desc.Note Total [516] Lifeguard Challenge: $28/cert *10 280 [516] Lifeguard course: $36/cert * 25=$900 900 [516] CPR/First aid challenge: $28/cert * 20 560 [516] CPR/First aid course: $36*20=$720 720 [516] DIgiQuatics online Scheduling/Management Software 500 [516] CPRA membership 105 [516] Administering Emergency Oxygen Certifications 10x$10=$100 100 [516] Lifeguarding Instructor 3 x $40 120 [516] Babysitter Certification 20x$20=$400 400 Total 3,685 64399 Other Administrative Fees 900 1,060 1,060 1,270 [Entity] Budget Detail Desc.Note Total [516] Lake Water Testing 19 tests x $30=$570 570 [516] Slide Registration $700 700 Total 1,270 64402 Equipment Replacement C 23,959 24,800 21,157 21,157 [Entity] Budget Detail Desc.Note Total [516] Annual Equipment Rental Charges 21,157 Total 21,157 64904 Operating Fees, Assessme 7,362 0 0 0 64906 Insurance Deductibles 90 0 0 0 64000 Other Operating Costs 41,540 29,040 25,397 27,162 66402 Computers and Peripherals 0 0 0 1,150 [Entity] Budget Detail Desc.Note Total [516] Desktop Replacement w/monitor- Lifeguard Rec-Lifeguard-12 1,150 Total 1,150 66000 Capital Outlay 0 0 0 1,150 60000T Total Expenditures & Ot 573,607 513,079 509,851 629,604 516 Aquatics Town of Avon Line Item Detail Section IV, Page H-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61121 PTS Wages 64,833 66,399 66,399 65,399 [Entity] Budget Detail Desc.Note Total [518] Boot Camp: $4,500 x 75% Personal Trainers $20,000 x 75% Aerobics Instructor 1,441 hrs x 23.50 3,375 [518] Personal Trainers 29813 x 75%22,359 [518] Outdoor Boot camp 2200 x75%1,650 [518] Fitness and yoga instructors $25.01/hr. x 30 classes week, 52 weeks 38,015 Total 65,399 61302 PTS Pension 2,431 2,490 2,490 2,452 61401 FICA/Medicare 975 963 963 948 61509 Worker's Compensation 804 966 966 951 61510 Unemployment Insurance 195 199 199 196 61000 Personnel Services 69,238 71,017 71,017 69,947 62301 General Program Supplies 2,180 2,200 2,200 6,600 [Entity] Budget Detail Desc.Note Total [518] Group X class supplies 1,100 [518] Weight room supplies 1,100 [518] Fitness on demand screen 2,000 [518] Fitness on demand monthly fees $200 x 12 mths 2,400 Total 6,600 62899 Other Miscellaneous Operat 1,051 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [518] Fitness floor supplies 1,500 Total 1,500 62000 Commodities 3,232 3,700 3,700 8,100 64101 Professional Development 58 350 350 350 [Entity] Budget Detail Desc.Note Total [518] First Aid & CPR $50 x 5 250 [518] Personal Training Seminars $50 x 2 100 Total 350 64402 Equipment Replacement C 75,568 69,160 65,320 58,410 [Entity] Budget Detail Desc.Total [518] Annual Equipment Rental Charges 58,410 Total 58,410 518 Fitness Town of Avon Line Item Detail Section IV, Page H-13 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64000 Other Operating Costs 75,626 69,510 65,670 58,760 60000T Total Expenditures & Ot 148,096 144,227 140,387 136,807 518 Fitness Town of Avon Line Item Detail Section IV, Page H-14 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 142,556 148,907 148,907 151,580 61106 Paid out Leave 864 1,432 1,432 1,462 61121 PTS Wages 43,721 42,980 42,980 50,076 [Entity] Budget Detail Desc.Total [519] Specialist 27 hrs x 52 weeks x $19 26,676 [519] Attendant 30 hrs x 52 x $15 23,400 Total 50,076 61151 Overtime Wages 327 500 500 456 [Entity] Budget Detail Desc.Total [519] 16x$19x1.5 456 Total 456 61202 Ski Pass 0 849 849 849 [Entity] Budget Detail Desc.Note Total [519] 1 x $849 849 Total 849 61301 FT Pension 15,776 16,537 16,537 16,835 61302 PTS Pension 1,651 1,612 1,612 1,878 61304 Employee Assistance Progr 72 72 72 72 61401 FICA/Medicare 2,674 2,823 2,823 2,964 61501 Group Health and Life Insur 47,997 57,401 57,401 55,797 61505 Long-term Disability Insuran 809 846 846 863 61507 Dental Insurance 3,225 4,199 4,199 4,470 61509 Worker's Compensation 2,325 2,574 2,574 2,712 61510 Unemployment Insurance 562 584 584 613 61000 Personnel Services 262,561 281,315 281,315 290,626 62301 General Program Supplies 5,023 7,600 7,600 5,775 [Entity] Budget Detail Desc.Total [519] Hand sanitizer, lotion, wipes, plates, plastic ware 300 [519] Gym membership passes 1,575 [519] Fish tank supplies 150 [519] Towels 2,400 [519] Coffee, creamer, sugar, cups, straws 1,250 [519] General Nottingham Park recreation supplies 100 Total 5,775 62304 Merchandise for Resale 4,616 6,425 6,425 5,525 [Entity] Budget Detail Desc.Note Total [519] locks 125 [519] swim caps 50 [519] mens swimsuits 1,000 [519] womens swimsuits 1,400 [519] youth goggles 1,200 [519] adult goggles 1,100 [519] squirt toys 250 [519] swim diapers 400 Total 5,525 519 Guest Services Town of Avon Line Item Detail Section IV, Page H-15 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62802 Food and Beverages 369 300 300 300 [Entity] Budget Detail Desc.Note Total [519] staff meetings 300 Total 300 62805 Clothing and Uniforms 788 300 300 450 [Entity] Budget Detail Desc.Note Total [519] staff shirts and name tags 450 Total 450 62899 Other Miscellaneous Operat 1,673 0 0 0 62000 Commodities 12,468 14,625 14,625 12,050 64101 Professional Development 0 280 280 450 [Entity] Budget Detail Desc.Total [519] 2 MSEC trainings 450 Total 450 64307 Bank Service Charges and 26,015 20,000 20,000 26,000 [Entity] Budget Detail Desc.Total [519] credit card charges- ($2116.67 x 12 mths)25,400 [519] ACH billing chages - ($6 x 12 mths)72 [519] EC Merchant account ($44 x 12 mths)528 Total 26,000 64402 Equipment Replacement C 6,054 6,054 0 6,054 [Entity] Budget Detail Desc.Total [519] Annual Equipment Rental Charges 6,054 Total 6,054 64000 Other Operating Costs 32,069 26,334 20,280 32,504 66402 Computers and Peripherals 0 2,850 2,850 1,000 [Entity] Budget Detail Desc.Note Total [519] Desktop Replacement - Supervisor Rec-Super-15 1,000 Total 1,000 66000 Capital Outlay 0 2,850 2,850 1,000 60000T Total Expenditures & Ot 307,098 325,124 319,070 336,180 519 Guest Services Town of Avon Line Item Detail Section IV, Page H-16 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 25,346 28,174 26,921 29,105 61106 Paid out Leave 499 264 264 272 61121 PTS Wages 67,237 83,928 83,928 88,548 [Entity] Budget Detail Desc.Note Total [521] After School Counselor 171 days. 2 counselors/day. 4 hours/day. Average hourly wage/counselor $18/hour. 24,624 [521] Friday Counselor 32 days. 1 counselor/day. 4 hours/day. average hourly wage $18/hour. 2,304 [521] Day Camp Counselor 26 days. 3 counselors/day. 10 hours/day.average hourly wage $18/hour. 14,040 [521] Summer Camp Counselor Rec Programs Instructor II. 2 counselors/day. 10 hours/day. average hourly wage/counselor $18. at 50 days Rec Programs Instructor I. 3 Counselors/day. 10 hours/day. 40,500 [521] Training Hours 10 Hours @ $18/Hour 180 [521] Summer Camp Aide 50 Days. 1 Counselor/Day. 10 hours/day. $11.00/hour 4,400 [521] STEM Enrichment 75/25% split 2,500 Total 88,548 61122 PTS Bonuses 163 0 0 0 61151 Overtime Wages 151 500 500 500 [Entity] Budget Detail Desc.Note Total [521] Over Time Hours 500 Total 500 61202 Ski Pass 0 809 809 879 [Entity] Budget Detail Desc.Total [521] Ski Pass x $879 879 Total 879 61301 FT Pension 2,843 3,128 2,990 3,231 61302 PTS Pension 2,533 3,147 3,147 3,321 61304 Employee Assistance Progr 12 12 12 12 61401 FICA/Medicare 1,387 1,648 1,630 1,730 61501 Group Health and Life Insur 3,997 4,894 4,889 4,759 61505 Long-term Disability Insuran 143 156 149 161 61507 Dental Insurance 330 331 331 357 61509 Worker's Compensation 1,158 1,589 1,573 1,669 61510 Unemployment Insurance 280 341 337 358 61000 Personnel Services 106,081 128,922 127,481 134,901 62301 General Program Supplies 3,999 4,000 4,000 5,500 [Entity] Budget Detail Desc.Total [521] After school supplies 1,000 [521] School's Out supplies 1,000 [521] Summer camp supplies 2,500 521 Youth Programs Town of Avon Line Item Detail Section IV, Page H-17 62802 Food and Beverages 3,715 3,770 3,770 4,270 [Entity] Budget Detail Desc.Note Total [521] After School/Day Camp 4,000 [521] Employee Appreciation 270 Total 4,270 62805 Clothing and Uniforms 2,076 2,000 2,000 2,500 [Entity] Budget Detail Desc.Total [521] Camp shirts 2,500 Total 2,500 62808 Promotional, Informational 800 1,200 1,200 0 62809 Medical Supplies and 1st Ai 201 400 400 400 [Entity] Budget Detail Desc.Note Total [521] First-Aid Supplies 100 [521] Nurse Delegation 4 hours @75/hour 300 Total 400 62899 Other Miscellaneous Operat 355 0 0 500 [Entity] Budget Detail Desc.Note Total [521] Unforseen Expenses and Needs 500 Total 500 62000 Commodities 11,146 11,370 11,370 13,170 63103 Training Facilitators 1,312 984 984 984 [Entity] Budget Detail Desc.Note Total [521] First-Aid/CPR/AED $46/Person 184 [521] Medical Administration $45/Person 180 [521] Archery Training $60/Person 240 [521] ARC Instructor Training $300/Person 300 [521] Universal Precautions $20/Person 80 Total 984 63203 Printing and Reproduction S 321 0 0 0 63000 Purchased and Contracte 1,633 984 984 984 64101 Professional Development 389 0 0 0 64102 Dues, Licenses and Membe 399 105 105 1,105 [Entity] Budget Detail Desc.Note Total [521] CPRA Membership 105 [521] CampDoc 1,000 Total 1,105 521 Youth Programs Town of Avon Line Item Detail Section IV, Page H-18 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64306 Permit and Licensing Fees 705 719 719 1,045 [Entity] Budget Detail Desc.Note Total [521] Employee Finger Prints $39.50/Employee 316 [521] TRAILs/Child Abuse $35/Employee 280 [521] Program License 2 Licenses 329 [521] Health Inspection $60/Inspection x 2 120 Total 1,045 64399 Other Administrative Fees 9,291 8,375 8,375 10,375 [Entity] Budget Detail Desc.Total [521] Zip Lining 500 [521] Rock Climbing 600 [521] Horse Back Riding 625 [521] Hot Springs 500 [521] Bowling 500 [521] Trampoline Park 500 [521] Sailing 600 [521] Mining 400 [521] Mini Golf 150 [521] Tubing 650 [521] Sylvan Lake 150 [521] Rifle Pool 250 [521] BC Activities 150 [521] Painting 300 [521] Thanksgiving FT 100 [521] Chrismas FT 200 [521] Spring Break FT 100 [521] Mid-Winter Break FT 100 [521] Stand Up Paddle Boarding 1,000 [521] Other 1,000 [521] Mighty Mites Basketball 2,000 Total 10,375 64000 Other Operating Costs 10,783 9,199 9,199 12,525 60000T Total Expenditures & Ot 129,644 150,475 149,034 161,580 521 Youth Programs Town of Avon Line Item Detail Section IV, Page H-19 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61121 PTS Wages 0 29,384 29,384 24,236 [Entity] Budget Detail Desc.Total [523] Private Inst; 500 lessons x 25.00x.75=$14,437.50 9,375 [523] PT swim coach 10hours/week 48 weeks at $16.91/hr = $7,102.20 8,117 [523] PT swim instructors 6 hours a week at $16.91/hr 36 weeks =$3043.80 3,044 [523] Master Swim Coach 20 hours a week at $20/hr for 12 weeks $4800.00 3,700 Total 24,236 61151 Overtime Wages 0 750 750 10,478 [Entity] Budget Detail Desc.Total [523] 10 hours of overtime 26 payperiods $40.30 hour.10,478 Total 10,478 61000 Personnel Services 0 30,134 30,134 34,714 62301 General Program Supplies 0 1,055 1,055 460 [Entity] Budget Detail Desc.Total [523] Pull Bouys $13.00x20 pairs =$260.00 260 [523] Kick Boards $20.00x10=$200.00 200 Total 460 62802 Food and Beverages 0 600 600 600 [Entity] Budget Detail Desc.Note Total [523] 10 Events a year at $60.00 an event =$600.00 600 Total 600 62805 Clothing and Uniforms 0 320 320 510 [Entity] Budget Detail Desc.Note Total [523] Swimsuits $65.00x4 = $260.00 260 [523] Tee Shirt $20.00x5= 100.00 100 [523] Rashgua Rashguards $25.00x$150 150 Total 510 62000 Commodities 0 1,975 1,975 1,570 64101 Professional Development 0 0 0 1,440 [Entity] Budget Detail Desc.Total [523] ASCA World Clinic membership 280 280 [523] Hotel 4 nights at 150 600 [523] Airfare 200 200 [523] Food 4 days at 50 200 [523] Clinic fees 2 at 80 160 523 Community Swim Program Town of Avon Line Item Detail Section IV, Page H-20 64102 Dues, Licenses and Membe 0 400 400 14,800 [Entity] Budget Detail Desc.Note Total [523] WECMRD SummerSwimming League Fee = $100.00 100 [523] Team Unify Yearly Fee= $1300.00 1,200 [523] Rec Meet Fees $50.00x 3 Meets = $150.00 150 [523] USA Meet Fees $500.00 x26 Meets = $13,000.13,000 [523] USA Coach Membership= $50.00 50 [523] USA Team Membership= $300.00 300 Total 14,800 64103 Mileage Reimb. and Travel 0 10,260 10,260 10,800 [Entity] Budget Detail Desc.Total [523] 60 Hotel Nights x $130 7,800 [523] 60 Days Meal Allowance X $50 3,000 Total 10,800 64904 Operating Fees, Assessme 0 14,550 14,550 0 64000 Other Operating Costs 0 25,210 25,210 27,040 60000T Total Expenditures & Ot 0 57,319 57,319 63,324 523 Community Swim Program Town of Avon Line Item Detail Section IV, Page H-21 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 773,359$ 939,276$ 918,011$ 977,343$ Commodities 98,344 99,542 129,957 129,363 Contract Services 187,487 111,809 56,809 115,379 Other Operating Costs 601,161 532,844 607,545 620,684 Debt Service 60,220 60,220 60,220 41,755 Capital Outlay 416,623 1,700 1,700 1,031,500 Total 2,137,194$ 1,745,391$ 1,774,242$ 2,916,024$ Administration 247,658$ 271,617$ 277,084$ 286,200$ Operations 1,754,258 1,258,194 1,319,418 2,087,011 Wash Bay 135,278 157,973 177,740 169,093 Mobility Programs 373,720 Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,024$ Mobility Director 1 1 1 1 Mobility Operations Supervisor 1 1 1 1 Wash Bay Operator 1 1 1 1 Mobility Operator 3 3 5 5 Total 6 6 8 8 The Mobility Department is the singular department of the Mobility Fund and is responsible for all multimodal (mobility) operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses. The Mobility Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant matches, in addition to a joint funding of the skier bus and evening dinner services, with the Beaver Creek Resort Company. BUDGET SUMMARY: Mobility DEPARTMENT DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY AUTHORIZED POSITIONS ADMINISTRATION OF THE DEPARTMENT The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility Operations Supervisor and Bus Wash Operator. DEPARTMENT FINANCIAL SUMMARY Section IV, Page I-1 PROGRAM ACTIVITIES AND OPERATIONS: Mobility ADMINISTRATION Administration: The Transportation Director oversees the Town of Avon's multimodal transportation program, an parking management program, including buy not limited to day-to-day bus service routes, strategic planning, budget development and management, establishment of performance goals and passenger feedback systems, designs and implements advertising and promotion, maintains ADA certification and compliance, assists with vehicle procurement, Federal Mobility Administration, Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. ROUTE OPERATIONS Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes serve the Avon Core and residential areas other than Wildridge, a Skier Shuttle and an evening Restaurant Shuttle is supported with a contribution from Beaver Creek. Service Hours and costs are summarized in the table below. The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses. Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months. Hours and route frequency are summarized in the table below. WASH BAY Wash Bay: Located in the Bus Storage Facility, the wash bay is sized for large buses and smaller vehicles, and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. 2019 Avon Transportation Proposed Routes Section IV, Page I-2 Estimated Personnel Time Non-Personnel Costs Total Activity Cost Administration 100%196,925$ 286,200$ Operational Success Winter Service 62%870,777 1,293,947 Cost/Route, Route Timeliness Summer Service 38%533,702 793,064 Cost/Route, Route Timeliness Wash Bay Operations 100%48,940 169,093 Satisfaction, Timeliness Mobility Programs 100%288,338 373,720 1.Explore and test new multimodal transportation programs to decrease dependence on personal vehicles Wash Bay Performance Metric(s) DEPARTMENT COST ALLOCATIONS Administration Route Operations 2019 STRATEGIC GOALS 3.Awarded $83,000 grant from CDOT for Operations; first ever for the Town 2.Continue to Investigate new public/private technologies/partnerships available to increase ridership and control costs 3. Continue to focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability, parking and ridership. ACCOMPLISHMENTS AND GOALS: TRANSPORTATION 2018 MAJOR ACCOMPLISHMENTS 2.Bikeshare program expansion 4.Leads the Multimodal Transportation & Parking Work Group 5. Supports Joint Mobility Committee to enhance Mobility use county wide 1.Enhanced Skier experience by synchronizing the skier shuttle and the blue Line (Avon west) schedules at the Beaver Creek Elk Lot 6.Piloted the Avon Comet route to enhance mobility Mobility Programs Section IV, Page I-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 94,318 118,166 111,874 61,923 61106 Paid out Leave 7,550 1,142 1,089 583 61301 FT Pension 11,923 13,124 12,426 6,876 61304 Employee Assistance Progr 22 24 24 12 61401 FICA/Medicare 1,550 1,730 1,638 906 61501 Group Health and Life Insur 20,487 29,013 28,989 14,210 61505 Long-term Disability Insuran 531 672 636 343 61507 Dental Insurance 1,850 2,242 2,242 1,210 61509 Worker's Compensation 1,523 5,774 5,466 3,026 61510 Unemployment Insurance 325 358 339 188 61000 Personnel Services 140,078 172,244 164,723 89,275 62208 Mechanical - HVAC 2,313 1,050 1,050 1,050 [Entity] Budget Detail Desc.Note Total [431] Filters & Belts 1,050 Total 1,050 62801 Employee Recognition Exp 1,311 25 25 2,500 [Entity] Budget Detail Desc.Note Total [431] 20 employees x $25 500 [431] PTS Drivers 2,000 Total 2,500 62899 Other Miscellaneous Operat 45 0 0 500 [Entity] Budget Detail Desc.Note Total [431] Bus Video Supplies 500 Total 500 62901 Duplicating Supplies 0 0 0 2,000 [Entity] Budget Detail Desc.Total [431] Copier Paper 500 [431] Bus Schedule Paper and Printing 1,500 Total 2,000 62905 Books and Periodicals 0 0 0 400 [Entity] Budget Detail Desc.Total [431] Reference Materials 400 Total 400 62999 Office Supplies and Material 1,180 1,000 1,000 1,000 [Entity] Budget Detail Desc.Total [431] General Office Supplies 1,000 Total 1,000 62000 Commodities 4,849 2,075 2,075 7,450 63203 Printing and Reproduction S 5,441 4,000 4,000 1,000 431 Mobility Administration Town of Avon Line Item Detail Section IV, Page I-4 ervices [Entity] Budget Detail Desc.Total [431] Bus Stop Signs and Placards 1,000 Total 1,000 63306 Security Services 2,134 2,150 2,150 2,150 [Entity] Budget Detail Desc.Note Total [431] Bldg. Security & Fire Monitoring 2,150 Total 2,150 63501 R&M - Buildings and Faciliti 12,447 13,780 13,780 24,690 [Entity] Budget Detail Desc.Note Total [431] Elevator Maintenance 2,400 [431] MTech HVAC & DDC Maintenance Contract 12,950 [431] Fire Ext. Maintenance 400 [431] Boiler Inspection 2,000 [431] HVAC Water Quality Testing 440 [431] Replace waterless urinal 5,000 [431] Bus Barn Safety Markings 1,500 Total 24,690 63504 R&M - Office Equipment an 767 410 410 0 63599 Other Maintenance Service 806 810 810 810 [Entity] Budget Detail Desc.Note Total [431] Pest Control 810 Total 810 63603 Rentals - Office Equipment 1,200 1,200 1,200 1,200 [Entity] Budget Detail Desc.Total [431] 1/2 Copier Lease $199.98 x 12 months 1,200 Total 1,200 63999 Other Contract Services 2,407 1,000 1,000 7,000 [Entity] Budget Detail Desc.Total [431] North Roof Snow Removal 7,000 Total 7,000 63000 Purchased and Contracte 25,203 23,350 23,350 36,850 64101 Professional Development 2,823 2,250 2,250 3,500 [Entity] Budget Detail Desc.Note Total [431] Director Training 1,000 [431] CASTA (2 x 2 conferences)Spring and Fall 2,500 Total 3,500 431 Mobility Administration Town of Avon Line Item Detail Section IV, Page I-5 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64105 Training 0 1,000 1,000 0 64201 Telephone & Long-distance 2,497 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [431] Fire Alarm Elevator (3 yr. average)2,500 Total 2,500 64202 Gas 18,583 25,356 25,356 19,000 [Entity] Budget Detail Desc.Total [431] Gas (3 yr. average)19,000 Total 19,000 64203 Electric 31,051 33,000 33,000 33,000 [Entity] Budget Detail Desc.Total [431] Electric (3 yr. average)33,000 Total 33,000 64204 Water and Sanitation 4,716 4,700 4,700 5,000 [Entity] Budget Detail Desc.Total [431] Water (3 yr. average)5,000 Total 5,000 64301 Postage and Delivery 7 50 50 50 [Entity] Budget Detail Desc.Note Total [431] Direct Mailing, FedEx Shipping 50 Total 50 64303 Treasurer Fees 1,209 1,246 1,246 1,186 [Entity] Budget Detail Desc.Note Total [431] Treasurer Collection Fee 1,186 Total 1,186 64905 Insurance Premiums 15,134 15,134 15,134 15,134 [Entity] Budget Detail Desc.Note Total [431] CIRSA Allocation - Transit (7.5%)15,134 Total 15,134 64906 Insurance Deductibles 1,481 0 0 0 64000 Other Operating Costs 77,500 85,236 85,236 79,370 65201 Capital Lease Payments 0 0 0 41,755 [Entity] Budget Detail Desc.Total [431] 2018 Capital Lease - Solar Panels 41,755 Total 41,755 431 Mobility Administration Town of Avon Line Item Detail Section IV, Page I-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 65000 Debt Services 0 0 0 41,755 66402 Computers and Peripherals 28 1,350 1,350 1,500 [Entity] Budget Detail Desc.Note Total [431] Laptop Replacement - Director Trans-lap-16 replacing 1 yr early.1,500 Total 1,500 66403 Audio/Visual Equipment 0 350 350 30,000 [Entity] Budget Detail Desc.Note Total [431] Update Bus Security Cameras (4 busses)30,000 Total 30,000 66000 Capital Outlay 28 1,700 1,700 31,500 60000T Total Expenditures & Ot 247,658 284,605 277,084 286,200 431 Mobility Administration Town of Avon Line Item Detail Section IV, Page I-7 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 224,405 308,206 313,613 348,919 61106 Paid out Leave 4,952 3,015 3,116 3,363 61121 PTS Wages 178,310 190,380 154,000 154,000 [Entity] Budget Detail Desc.Note Total [432] PTS Operators - 7,578 hrs. x $20/hr 151,560 [432] Operator Training - New - 1 @ $20/hr. x 80 hrs.1,600 [432] Returning Operators - 10 @ $21/hr. x 4 hrs.840 Total 154,000 61122 PTS Bonuses 4,584 8,490 8,490 8,090 [Entity] Budget Detail Desc.Total [432] End of Season Bonus - 10 @ $809 8,090 Total 8,090 61151 Overtime Wages 5,847 5,400 5,400 5,400 [Entity] Budget Detail Desc.Total [432] Safety Meetings 80 hours x $40.00/hour 3,200 [432] 2% of PTS Wages ($109,940 x 2%)2,200 Total 5,400 61202 Ski Pass 0 849 849 0 61301 FT Pension 23,738 34,234 34,840 38,751 61302 PTS Pension 6,914 7,139 5,775 5,775 61304 Employee Assistance Progr 107 144 144 144 61401 FICA/Medicare 6,173 7,487 7,039 7,537 61501 Group Health and Life Insur 62,849 75,228 75,249 75,778 61505 Long-term Disability Insuran 1,305 1,749 1,779 1,954 61507 Dental Insurance 5,244 5,390 5,390 5,989 61509 Worker's Compensation 17,406 25,226 23,547 25,273 61510 Unemployment Insurance 1,274 1,549 1,456 1,559 61000 Personnel Services 543,108 674,487 640,687 682,532 62401 Gasoline 10,737 15,000 21,055 21,000 [Entity] Budget Detail Desc.Total [432] Unleaded Fuel based on Historical Avgs.21,000 Total 21,000 62402 Diesel 67,322 63,140 87,500 90,613 [Entity] Budget Detail Desc.Total [432] Diesel Fuel based on Historical Avgs.90,613 Total 90,613 62801 Employee Recognition Exp 400 2,000 2,000 0 62802 Food and Beverages 832 2,000 2,000 1,300 [Entity] Budget Detail Desc.Total [432] Meeting/Functions 1,300 Total 1,300 432 Mobility Operations Town of Avon Line Item Detail Section IV, Page I-8 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62805 Clothing and Uniforms 3,662 2,327 2,327 2,500 [Entity] Budget Detail Desc.Total [432] Driver Uniforms and Jackets 2,500 Total 2,500 62899 Other Miscellaneous Operat 3,492 0 0 1,000 [Entity] Budget Detail Desc.Total [432] Misc Driver Supplies 1,000 Total 1,000 62000 Commodities 86,445 84,467 114,882 116,413 63301 Medical Services and Exam 4,860 0 0 0 63506 R&M - Radios and Commu 8,534 9,459 9,459 12,929 [Entity] Budget Detail Desc.Total [432] Eagle County Dispatch Svc 10,529 [432] 2 Radio Replacements 2,400 Total 12,929 63999 Other Contract Services 144,080 61,000 6,000 10,100 [Entity] Budget Detail Desc.Total [432] Carpet Cleaning 1,600 [432] Janitorial Services 8,500 Total 10,100 63000 Purchased and Contracte 157,474 70,459 15,459 23,029 64102 Dues, Licenses and Membe 2,024 3,155 3,155 2,500 [Entity] Budget Detail Desc.Note Total [432] CASTA Coalition 2,000 [432] Professional License and Memberships 500 Total 2,500 64206 Cellular and Paging 1,022 840 840 1,272 [Entity] Budget Detail Desc.Note Total [432] $53 x 12 mths x 2 Director & Supervisor 1,272 Total 1,272 64401 Fleet Maintenance Charges 188,292 129,433 201,965 208,023 [Entity] Budget Detail Desc.Note Total [432] Annual Fleet Maintenance Charges 4 year average + 3%208,023 Total 208,023 432 Mobility Operations Town of Avon Line Item Detail Section IV, Page I-9 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64402 Equipment Replacement C 48,828 48,828 51,295 44,088 [Entity] Budget Detail Desc.Total [432] Annual Equipment Rental Charges 44,088 Total 44,088 64403 Washbay Charges 24,102 24,102 24,102 9,154 [Entity] Budget Detail Desc.Note Total [432] Bushwash 9 busses x 52 x $17.61 8,239 [432] Carwash 3 vehicles x 52 x $5.87 915 Total 9,154 64902 Financial Support, Donation 226,049 206,813 206,813 0 64906 Insurance Deductibles 99 0 0 0 64000 Other Operating Costs 490,415 413,171 488,170 265,037 65201 Capital Lease Payments 60,220 60,220 60,220 0 65000 Debt Services 60,220 60,220 60,220 0 66402 Computers and Peripherals 1,180 0 0 0 66503 Buses and People Moving 415,415 0 0 1,000,000 [Entity] Budget Detail Desc.Total [432] (2) Gillig -35-ft busses 1,000,000 Total 1,000,000 66000 Capital Outlay 416,595 0 0 1,000,000 60000T Total Expenditures & Ot 1,754,259 1,302,804 1,319,418 2,087,011 432 Mobility Operations Town of Avon Line Item Detail Section IV, Page I-10 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 39,629 44,976 44,976 46,925 61106 Paid out Leave 0 444 444 465 61121 PTS Wages 22,669 6,048 24,151 28,600 [Entity] Budget Detail Desc.Total [436] 52 wks x 22 hr/wk x $25 28,600 Total 28,600 61122 PTS Bonuses 809 849 849 809 [Entity] Budget Detail Desc.Total [436] 1 @ $809 809 Total 809 61151 Overtime Wages 141 302 302 1,040 [Entity] Budget Detail Desc.Total [436] $20,800 x 5%1,040 Total 1,040 61301 FT Pension 4,414 4,996 4,996 5,213 61302 PTS Pension 881 227 906 1,073 61304 Employee Assistance Progr 24 24 24 24 61401 FICA/Medicare 912 763 1,025 1,129 61501 Group Health and Life Insur 17,762 28,732 28,732 28,137 61505 Long-term Disability Insuran 245 255 255 266 61507 Dental Insurance 1,282 2,242 2,242 2,419 61509 Worker's Compensation 1,216 2,521 3,487 3,820 61510 Unemployment Insurance 191 158 212 234 61000 Personnel Services 90,173 92,536 112,601 120,153 62208 Mechanical - HVAC 62 500 500 500 [Entity] Budget Detail Desc.Note Total [436] Filters/Belts 500 Total 500 62899 Other Miscellaneous Operat 6,989 12,500 12,500 5,000 [Entity] Budget Detail Desc.Total [436] Soap & Misc. Supplies 3,000 [436] Water Softener Supplies 1,000 [436] Hand Wash Cleaning Supplies 1,000 Total 5,000 62000 Commodities 7,050 13,000 13,000 5,500 63501 R&M - Buildings and Faciliti 1,951 5,000 5,000 5,000 [Entity] Budget Detail Desc.Total [436] MTech Contract @ $12,950- 50/50 split 431 & 436 5,000 Total 5,000 436 Mobility Washbay Town of Avon Line Item Detail Section IV, Page I-11 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63549 R&M - Other Specialized Eq 0 4,000 4,000 4,000 [Entity] Budget Detail Desc.Note Total [436] Pump and Motor Repair 4,000 Total 4,000 63999 Other Contract Services 2,859 9,000 9,000 1,500 [Entity] Budget Detail Desc.Total [436] Sludge Pit Cleaning - 2 @ $750 1,500 Total 1,500 63000 Purchased and Contracte 4,809 18,000 18,000 10,500 64201 Telephone & Long-distance 1,390 1,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [436] Modem 1,500 Total 1,500 64204 Water and Sanitation 9,618 9,500 9,500 9,500 [Entity] Budget Detail Desc.Total [436] Water (3 yr. average)9,500 Total 9,500 64205 Trash Collection and Recycl 0 1,200 1,200 0 64402 Equipment Replacement C 22,237 22,237 21,939 21,939 [Entity] Budget Detail Desc.Total [436] Annual Equipment Rental Charges 21,939 Total 21,939 64000 Other Operating Costs 33,245 34,437 34,139 32,939 60000T Total Expenditures & Ot 135,278 157,973 177,740 169,092 436 Mobility Washbay Town of Avon Line Item Detail Section IV, Page I-12 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 0 0 0 58,614 [Entity] Budget Detail Desc.Note Total [437] Director 1/2 1 Total 1 61106 Paid out Leave 0 0 0 583 61301 FT Pension 0 0 0 6,512 61304 Employee Assistance Progr 0 0 0 12 61401 FICA/Medicare 0 0 0 858 61501 Group Health and Life Insur 0 0 0 14,210 61505 Long-term Disability Insuran 0 0 0 343 61507 Dental Insurance 0 0 0 1,210 61509 Worker's Compensation 0 0 0 2,864 61510 Unemployment Insurance 0 0 0 178 61000 Personnel Services 0 0 0 85,382 63999 Other Contract Services 0 0 0 45,000 [Entity] Budget Detail Desc.Total [437] Zagster Bike Share 45,000 Total 45,000 63000 Purchased and Contracte 0 0 0 45,000 64902 Financial Support, Donation 0 0 0 243,338 [Entity] Budget Detail Desc.Total [437] Gondola Operations Contribution 243,338 Total 243,338 64000 Other Operating Costs 0 0 0 243,338 60000T Total Expenditures & Ot 0 0 0 373,720 437 Mobility Programs Town of Avon Line Item Detail Section IV, Page I-13 THIS PAGE INTENTIONALLY LEFT BLANK Original or Final Prev. Amend.Revised Adopted Actual Budget Budget Budget 2017 2018 2018 2019 Personnel Services 769,968$ 809,638$ 814,093$ 884,266$ Commodities 414,004 428,869 428,869 432,650 Contract Services 70,978 62,431 62,431 59,939 Other Operating Costs 140,722 120,894 146,321 148,008 Debt Service 258,637 259,016 259,016 259,935 Capital Outlay 8,300 13,125 13,125 16,475 Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Fleet Maintenance 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$ Fleet Director 1 1 1 1 Purchasing Coordinator 1 1 1 1 Fleet Maintenance Foreman 2 2 2 2 Mechanic I-II 3 3 3 3 Mechanics Helper 1 1 1 1 Total 8 8 8 8 BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department administration, and the balance on mechanic training and hands-on support. DEPARTMENT FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered. DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS Section IV, Page J-1 Estimated Personnel Time Non- Personnel Costs Total Activity Cost Performance Metric(s) Town of Avon Vehicles and Rolling Stock 30%275,102$ 540,382$ 70% Cost Recovery Manage Town of Avon Fleet 5%45,850 90,064 Depart. Satisfaction Complete Monthly Billing 5%45,850 90,064 Timeliness/Accuracy Third Party Vehicles and Rolling Stock 60%550,204 1,080,764 70% Cost Recovery 3. Work with Finance and IT on new Asset and Fleet Software. Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment. Procures parts and fuel for Town and user agencies. Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data incorporated from a fleet management cost accounting system and fuel management program. DEPARTMENT COST ALLOCATIONS 2. Reduced stocked parts by $37,000. 2019 STRATEGIC GOALS 1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy, and maximizes fuel efficiency and diversification. 2. Strengthen partnerships with local third party government agencies; solicit private clients. 3. Developed and implemented a Life Cycle Cost Analysis for vehicle and equipment. Fleet Maintenance ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE 2018 MAJOR ACCOMPLISHMENTS 1. Developed standard operating procedures and, where applicable, standard shop rates. PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from work through the year. Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients up to 10% of revenues or shop hours. Section IV, Page J-2 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 61101 Regular Full-time Salaries 495,046 506,142 507,921 568,582 61106 Paid out Leave 5,405 4,877 4,909 5,526 61151 Overtime Wages 9,983 5,100 5,100 8,114 [Entity] Budget Detail Desc.Total [434] Overtime for 6 mechanics to cover sick days and PTO 8,114 Total 8,114 61301 FT Pension 54,256 56,212 56,411 63,152 61304 Employee Assistance Progr 192 193 193 193 61401 FICA/Medicare 6,850 7,484 7,510 8,442 61501 Group Health and Life Insur 170,732 211,159 211,165 207,201 61505 Long-term Disability Insuran 2,752 2,893 2,903 3,259 61507 Dental Insurance 15,236 16,070 16,070 17,649 61509 Worker's Compensation 8,017 357 358 401 61510 Unemployment Insurance 1,501 1,548 1,554 1,747 61000 Personnel Services 769,969 812,033 814,093 884,266 62401 Gasoline 1,897 1,000 1,000 3,331 [Entity] Budget Detail Desc.Total [434] For 3 Fleet trucks 3,331 Total 3,331 62404 Auto & Equip Parts - Stock 387,219 368,427 368,427 388,452 [Entity] Budget Detail Desc.Total [434] Parts for TOA vehicles and Equipment 178,902 [434] Parts for 3rd Party vehicles and Equipment 209,550 Total 388,452 62801 Employee Recognition Exp 0 200 200 200 [Entity] Budget Detail Desc.Note Total [434] Employee Recgonition (8 X $25)200 Total 200 62802 Food and Beverages 261 600 600 600 [Entity] Budget Detail Desc.Note Total [434] Coffee for Fleet staff 435 [434] Food for Fleet staff meetings 165 Total 600 62805 Clothing and Uniforms 497 1,325 1,325 1,325 [Entity] Budget Detail Desc.Total [434] Winter and Summer gloves 125 [434] Jackets and insulated coveralls for 8 employees 1,200 Total 1,325 434 Fleet Maintenance Operations Town of Avon Line Item Detail Section IV, Page J-3 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 62807 Consumable Tools/Small E 8,468 9,500 9,500 9,500 [Entity] Budget Detail Desc.Note Total [434] Hand and miscellaneous spceiality tools 7,000 [434] Replace broken or worn out tools 2,500 Total 9,500 62809 Medical Supplies and 1st Ai 171 0 0 0 62899 Other Miscellaneous Operat 14,932 26,800 26,800 27,800 [Entity] Budget Detail Desc.Note Total [434] Shop supplies 17,000 [434] Repair related hardware 5,400 [434] chemicals 5,400 Total 27,800 62904 Software 0 19,575 19,575 0 62999 Office Supplies and Material 560 1,442 1,442 1,442 [Entity] Budget Detail Desc.Total [434] Copier and Fax paper 1,030 [434] Misc office supplies 412 Total 1,442 62000 Commodities 414,004 428,869 428,869 432,650 63304 Computer Services and Su 3,967 2,700 2,700 2,826 [Entity] Budget Detail Desc.Total [434] PubWorks Fleet 2,826 Total 2,826 63501 R&M - Buildings and Faciliti 6,078 6,798 6,798 3,220 [Entity] Budget Detail Desc.Note Total [434] Misc. Building Repairs 720 [434] Roof Maintenance 2,500 Total 3,220 63504 R&M - Office Equipment an 482 200 200 200 [Entity] Budget Detail Desc.Total [434] Copier Printing Charges 200 Total 200 63505 R&M - Vehicles 27,207 12,000 12,000 12,000 [Entity] Budget Detail Desc.Note Total [434] Sublet Repairs 12,000 Total 12,000 434 Fleet Maintenance Operations Town of Avon Line Item Detail Section IV, Page J-4 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 63506 R&M - Radios and Commu 0 2,500 2,500 500 [Entity] Budget Detail Desc.Note Total [434] Fleet radio repairs 500 Total 500 63507 R&M - Machinery and Equip 7,150 10,000 10,000 10,000 [Entity] Budget Detail Desc.Note Total [434] Sublet Repairs 10,000 Total 10,000 63549 R&M - Other Specialized Eq 313 5,000 5,000 5,000 [Entity] Budget Detail Desc.Note Total [434] Misc. shop Equipment 5,000 Total 5,000 63551 Laundry and Cleaning Servi 8,171 6,600 6,600 10,620 [Entity] Budget Detail Desc.Total [434] Uniform and shop towel service 10,620 Total 10,620 63599 Other Maintenance Service 7,478 9,400 9,400 7,500 [Entity] Budget Detail Desc.Note Total [434] Tire Disposal fees 500 [434] Parts washer service 5,000 [434] Waste oil and Filter disposal 2,000 Total 7,500 63603 Rentals - Office Equipment 1,243 1,248 1,248 1,248 [Entity] Budget Detail Desc.Total [434] Copier Lease ($103.56 x 12)1,248 Total 1,248 63999 Other Contract Services 8,891 5,985 5,985 6,825 [Entity] Budget Detail Desc.Total [434] Welding gas tank lease 1,890 [434] International Diagnostics Software 366 [434] Allison Diagnostic Software 420 [434] Cummins Insite and Quick Serve subscriptions 1,313 [434] Alldata subscription 1,838 [434] Other Diagnostics subscrition updates 998 Total 6,825 63000 Purchased and Contracte 70,978 62,431 62,431 59,939 64101 Professional Development 3,577 5,450 5,450 5,950 [Entity] Budget Detail Desc.Note Total [434] EVT certifications 900 [434] ASE certifications 1,000 434 Fleet Maintenance Operations Town of Avon Line Item Detail Section IV, Page J-5 64102 Dues, Licenses and Membe 499 800 800 800 [Entity] Budget Detail Desc.Note Total [434] NAFA 500 [434] APWA 150 [434] Colorado Emergency Vehicle Mechanics 150 Total 800 64202 Gas 9,899 11,000 11,000 9,900 [Entity] Budget Detail Desc.Total [434] Fleet Building (3 yr. average)9,900 Total 9,900 64203 Electric 21,415 19,000 19,000 23,000 [Entity] Budget Detail Desc.Total [434] Fleet Building (3 yr. average)23,000 Total 23,000 64204 Water and Sanitation 4,618 4,515 4,515 4,500 [Entity] Budget Detail Desc.Total [434] Fleet Building 4,500 Total 4,500 64205 Trash Collection and Recycl 2,202 2,800 2,800 0 64206 Cellular and Paging 836 840 840 840 [Entity] Budget Detail Desc.Total [434] $35 x 12 months x 2 840 Total 840 64301 Postage and Delivery 111 550 550 550 64401 Fleet Maintenance Charges 67,963 46,293 74,873 77,119 [Entity] Budget Detail Desc.Note Total [434] Annual Fleet Maintenance Charges 4 year average + 3%77,119 Total 77,119 64402 Equipment Replacement C 4,960 4,960 1,807 1,807 [Entity] Budget Detail Desc.Total [434] Annual Equipment Rental Charges 1,807 Total 1,807 64403 Washbay Charges 1,456 1,456 1,456 915 [Entity] Budget Detail Desc.Note Total [434] Annual Washbay Charges - 4 vehicles 3 vehicles x 52 x $5.87 915 Total 915 434 Fleet Maintenance Operations Town of Avon Line Item Detail Section IV, Page J-6 DESCRIPTION 2017 ACTUALS 2018 SUPL-1 2018 FINAL 2019 ADOPTED 64905 Insurance Premiums 23,187 23,230 23,230 22,627 [Entity] Budget Detail Desc.Total [434] CIRSA Allocation - Shop Bldg (12.5%)22,627 Total 22,627 64000 Other Operating Costs 140,722 120,894 146,321 148,008 65101 Principal 140,000 140,000 140,000 150,000 [Entity] Budget Detail Desc.Total [434] 2010 COPs 150,000 Total 150,000 65102 Interest 113,527 113,906 113,906 104,825 [Entity] Budget Detail Desc.Total [434] 2010 COPs 104,825 Total 104,825 65201 Capital Lease Payments 5,110 5,110 5,110 5,110 65000 Debt Services 258,637 259,016 259,016 259,935 66402 Computers and Peripherals 6,004 1,900 1,900 0 66499 Other Machinery and Equip 2,297 11,225 11,225 16,475 [Entity] Budget Detail Desc.Total [434] Toe Gauge a turn tables 2,300 [434] Cooling system PSI tool 400 [434] Stall Matts 600 [434] Hose cutting machine 750 [434] Brake flush machine 1,900 [434] Power steering flush machine 1,375 [434] Ac diag tool bus 1,750 [434] AC Machine for Bus 6,700 [434] 4" Grinder X 2 200 [434] Headlight Aiming Tool 500 Total 16,475 66000 Capital Outlay 8,300 13,125 13,125 16,475 60000T Total Expenditures & Ot 1,662,611 1,696,368 1,723,855 1,801,273 434 Fleet Maintenance Operations Town of Avon Line Item Detail Section IV, Page J-7 THIS PAGE INTENTIONALLY LEFT BLANK Personnel Schedule Full-time Equivalent Employees 2015 2016 2017 2018 2019 Department/Position Actual Actual Actual Actual Adopted General Government: Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager - - 1.00 1.00 1.00 Community Relations Officer 0.75 - - - - Communications Manager - 1.00 1.00 1.00 1.00 Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00 Deputy Court Clerk / Deputy Town Clerk - 0.60 0.60 1.00 1.00 Records Administrator/Deputy Town Clerk/Deputy Court Clerk1.00 - - - - Executive Assistant to the Town Manager 1.00 1.00 - - - Total General Government 4.75 4.60 4.60 5.00 5.00 Finance & Information Technology Department Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 2.00 2.00 Payroll Administrator 1.00 1.00 1.00 1.00 1.00 Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00 IT Manager 1.00 1.00 1.00 1.00 1.00 Help Desk Technician 1.00 1.00 1.00 1.00 1.00 Building Attendant 1.00 1.00 1.00 1.00 1.00 Total Finance 9.00 9.00 9.00 10.00 10.00 Human Resource Department Human Resource Director 1.00 1.00 1.00 1.00 1.00 Human Resource Manager 1.00 1.00 1.00 1.00 1.00 Human Resource Generalist - - - - - Human Resource Assistant 1.00 1.00 1.00 1.00 1.00 Total Human Resource Department 3.00 3.00 3.00 3.00 3.00 Community Development Planning Director 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 Planner I-II 1.00 1.00 1.00 1.00 1.00 Director of Special Events & Festivals 1.00 1.00 - - - Manager of Special Events - - 1.00 1.00 1.00 Special Events Production Assistant 1.00 - 1.00 1.00 1.00 Total Community Development 5.00 4.00 5.00 5.00 5.00 Section V, Page 1 Personnel Schedule Full-time Equivalent Employees 2015 2016 2017 2018 2019 Department/Position Actual Actual Actual Actual Adopted Police Department Police Chief 1.00 1.00 1.00 1.00 1.00 Deputy Police Chief 1.00 1.00 1.00 1.00 1.00 Sergeant 3.00 3.00 3.00 3.00 5.00 Senior Admin Services Officer 1.00 Administrative Services Officer 2.00 2.00 2.00 2.00 1.00 Administrative Assistant - 0.40 0.40 - - Investigator/Detective 1.00 1.00 1.00 1.00 1.00 Police Officer 12.00 12.00 12.00 13.00 11.00 Total Police Department 20.00 20.40 20.40 21.00 21.00 Public Works Department Public Works Director 1.00 1.00 1.00 1.00 1.00 Public Works Superintendent 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 2.00 1.00 1.00 1.00 2.00 Public Works Operator I - II 10.00 12.00 11.00 10.00 10.00 Public Works Operator II / Master Gardener - - 1.00 1.00 1.00 Public Works & Mobility Operator - - 1.00 1.00 - Total Public Works Department 14.00 15.00 16.00 15.00 15.00 Engineering Department Town Engineer 1.00 1.00 1.00 1.00 1.00 Project Engineer - 1.00 1.00 1.00 1.00 Engineer I-III 1.00 - - - - Sub-total - Engineering 2.00 2.00 2.00 2.00 2.00 Building & Facilities Facilities Superintendent - - 1.00 1.00 1.00 Town Electrician 1.00 1.00 1.00 1.00 1.00 Lead Building Technician - - 1.00 1.00 1.00 Building Technician I - II 3.00 3.00 2.00 2.00 2.00 Sub-total - Buildings & Facilities 4.00 4.00 5.00 5.00 5.00 Total Engineering Department 6.00 6.00 7.00 7.00 7.00 Mobility Mobility Director 1.00 1.00 1.00 1.00 1.00 Mobility Superintendent - - - - - Mobility Operations Supervisor 1.00 1.00 1.00 1.00 1.00 Section V, Page 2 Personnel Schedule Full-time Equivalent Employees 2015 2016 2017 2018 2019 Department/Position Actual Actual Actual Actual Adopted Mobility Operator 2.00 3.00 3.00 5.00 5.00 Mobility Wash Bay Operator 1.00 1.00 1.00 1.00 1.00 Public Works & Mobility Operator 1.00 - - - - Total Mobility 6.00 6.00 6.00 8.00 8.00 Fleet Maintenance Fleet Director 1.00 1.00 1.00 1.00 1.00 Fleet Mechanic Foreman 1.00 2.00 2.00 2.00 2.00 Accounting Assistant I-II 1.00 - - - - Mechanic I-II 4.00 3.00 3.00 3.00 3.00 Fleet Purchasing Coordinator - 1.00 1.00 1.00 1.00 Mechanic Helper 1.00 1.00 1.00 1.00 1.00 Total Fleet Maintenance 8.00 8.00 8.00 8.00 8.00 Recreation Department Recreation Director 1.00 1.00 1.00 1.00 1.00 Recreation Superintendent - Aquatics 1.00 Swim Program Supervisor - - 1.00 1.00 1.00 Recreation Specialist 1.00 Recreation Services Supervisor 1.00 1.00 Recreation Coordinator - Guest Services 1.00 1.00 1.00 - - Recreation Programs Supervisor 1.00 1.00 Recreation Program Coordinator 1.00 1.00 1.00 - - Aquatics Supervisor 1.00 1.00 1.00 1.00 - Senior Lifeguard 3.00 3.00 3.00 3.00 2.00 Guest Services Attendant III 2.00 2.00 2.00 2.00 2.00 Total Recreation 9.00 9.00 10.00 10.00 10.00 Total Full-time Employees 84.75 85.00 89.00 92.00 92.00 Section V, Page 3 Minimum Maximum Community Development Director, Planning 96,028 139,801 Building Official 76,664 114,027 Planner II 57,065 82,258 Planner I 50,633 72,777 Engineering Town Engineer 94,531 141,115 Project Engineer 71,412 103,689 Facilities Superintendent 60,326 86,349 Town Electrician 55,742 79,737 Lead Building Technician 54,218 78,039 Building Technician II 43,914 63,724 Building Technician I 41,623 59,741 Finance & IT Assistant Town Manager - Finance Director 110,521 165,624 Finance Manager 84,037 124,670 Senior Accountant - Budget 58,810 85,891 Senior Accountant - Tax 58,810 85,891 Payroll Administrator 56,016 81,514 Accounting Assistant II 42,735 58,573 Information Technology Administrator 85,457 125,544 Help Desk Technician 56,173 81,710 Fleet Maintenance Director, Fleet 88,342 132,065 Fleet Maintenance Foreman 59,869 86,409 Fleet Mechanic II 47,936 67,683 Fleet Purchasing Coordinator 47,549 68,230 Fleet Mechanic I 45,898 64,357 Fleet Mechanic's Helper 39,460 56,294 General Government Deputy Town Manager 95,106 137,902 Communications Manager 54,548 77,504 Special Events Manager 70,707 91,767 Special Events Production Assistant 44,485 63,001 Town Clerk/Court Administrator 61,248 80,787 Deputy Town Clerk/Deputy Court Clerk 41,363 57,220 2019 Full-Time Ranges Section V, Page 4 Minimum Maximum Human Resources Director, Human Resources & Risk and Safety 103,436 154,118 Human Resources & Risk and Safety Manager 83,054 119,753 Human Resources & Risk and Safety Generalist 48,813 70,136 Mobility Director, Mobility 93,308 133,662 Transit Operations Supervisor 59,511 86,301 Transit Operator 40,829 56,549 Transit Wash Bay Operator 40,829 56,549 Police Police Chief 99,600 145,229 Deputy Chief of Police 90,383 134,712 Police Sergeant 70,893 99,210 Police Detective 61,195 86,675 Police Officer 55,958 79,028 Senior Administrative Services Officer 56,016 81,514 Administrative Services Officer 50,423 71,473 Public Works Director, Public Works 94,920 137,889 Public Works Superintendent 66,770 97,419 Public Works Supervisor - Parks 52,796 75,323 Public Works Supervisor - Roads & Bridges 53,689 76,351 Public Works Operator II 46,413 65,314 Public Works Operator - Master Gardener 46,413 65,314 Public Works Operator I 42,322 58,799 Recreation Director , Recreation 101,480 140,438 Recreation Superintendent - Aquatics 63,056 82,023 Swim Program Supervisor 54,831 71,324 Recreation Specialist 44,692 58,302 Recreation Coordinator - Aquatics 41,120 51,201 Recreation Services Supervisor 54,831 71,324 Recreation Coordinator - Guest Services 41,120 51,201 Recreation Programs Supervisor 54,831 73,491 Building Attendant 40,423 50,725 Section V, Page 5 Minimum Maximum Community Development Planning & Permit Technician 20.75 29.55 General Government Administrative Assistant 16.83 23.45 Human Resources Human Resources, Safety & Risk Assistant 21.83 30.65 Police Acting Police Sergeant (Additional $3.60 / hr)3.60 Click-It or Ticket 55.00 Community Response Officer 20.00 Eagle River Youth Coalition 60.00 Extra Duty Police Officer (High Visibility, Leaf, CDOT)57.00 Field Training Officer (Additional $3.60 / hr)3.60 Police Sergeant - Part-Time Intermittent 37.00 Public Works Maintenance Worker I 12.48 16.04 Maintenance Worker II 16.53 22.41 Public Works Operator I 20.22 26.42 Recreation Aquatics Instructor (Private Swim, Swim Coach)75% Lifeguard I 15.00 17.67 Lifeguard II 18.46 22.27 Master Swim Coach 17.69 21.85 Swim Coach 15.00 17.67 Swim Instructor 15.00 17.67 Guest Services Guest Services Attendant I 15.00 17.67 Guest Services Attendant II 18.29 22.06 Fitness Fitness Instructor 26.26 26.26 Instructor (Boot Camp, Dance, Martial Arts, Men's Fitness)75% Personal Trainer 75% Recreation Programs Camp Aide 11.10 12.36 Instructor (Program, Tennis)75% Program Instructor I 15.00 17.67 Program Instructor II 17.69 21.33 Sports Program Referee 19.13 24.02 Transportation Maintenance Worker/Bus Washer - PT 16.96 20.69 Transit Operator - PT 20.96 24.41 2019 Part-Time Hourly Ranges Section V, Page 6 Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2019 295,000.00$ 207,625.00$ 425,000.00$ 175,472.00$ 230,000.00$ 89,082.00$ 275,000.00$ 170,825.00$ 170,998.02$ 77,084.60$ 2020 310,000.00 197,300.00 440,000.00 160,512.00 235,000.00 82,113.00 285,000.00 162,575.00 176,062.80 72,019.82 2021 320,000.00 186,450.00 455,000.00 145,024.00 245,000.00 74,992.50 290,000.00 156,875.00 181,277.59 66,805.03 2022 335,000.00 170,450.00 470,000.00 129,008.00 250,000.00 67,569.00 295,000.00 151,075.00 186,646.83 61,435.79 2023 355,000.00 153,700.00 485,000.00 112,464.00 260,000.00 59,994.00 300,000.00 145,175.00 192,175.11 55,907.51 2024 370,000.00 135,950.00 505,000.00 95,392.00 265,000.00 52,116.00 305,000.00 136,175.00 197,867.12 50,215.50 2025 385,000.00 117,450.00 525,000.00 77,616.00 275,000.00 44,086.50 320,000.00 127,025.00 203,727.73 44,354.89 2026 405,000.00 100,125.00 540,000.00 59,136.00 280,000.00 35,754.00 325,000.00 120,625.00 209,761.93 38,320.69 2027 425,000.00 81,900.00 560,000.00 40,128.00 290,000.00 27,270.00 330,000.00 114,125.00 215,974.84 32,107.78 2028 445,000.00 62,775.00 580,000.00 20,416.00 300,000.00 18,483.00 345,000.00 100,925.00 222,371.78 25,710.84 2029 465,000.00 42,750.00 - - 310,000.00 9,393.00 355,000.00 87,125.00 228,958.19 19,124.43 2030 485,000.00 21,825.00 - - - - 370,000.00 72,925.00 235,739.68 12,342.94 2031 - - - - - - 385,000.00 58,125.00 242,721.93 5,360.69 2032 - - - - - - 395,000.00 48,018.76 - - 2033 - - - - - - 405,000.00 37,650.00 - - 2034 - - - - - - 420,000.00 25,500.00 - - 2035 - - - - - - 430,000.00 12,900.00 - - Total 4,595,000.00$ 1,478,300.00$ 4,985,000.00$ 1,015,168.00$ 2,940,000.00$ 560,853.00$ 5,830,000.00$ 1,727,643.76$ 2,664,283.55$ 560,790.51$ Funding: Interest Dates: Date of Issue: Interest Rate: Amount of Issue: Urban Renewal Fund Tax Increment Revenues June 1 and December 1 December 1, 2031 2.90% $3,000,000 Real Estate Transfer Taxes, General Revenues of the Town June 1 and December 1 December 1, 2035 2.00% - 4.00% $6,300,000 Series 2010 Certificates of Participation Series 2013 Tax Increment Revenue Bonds Series 2014B Certificates of Participation Series 2016 Certificates of Participation Series 2017 Tax Increment Revenue Bonds Urban Renewal Fund Tax Increment Revenues Real Estate Transfer Taxes, General Revenues of the Town June 1 and December 1 Real Estate Transfer Taxes, Fleet Maintenance Revenues June 1 and December 1 June 1 and December 1 $6,680,000 $6,825,000 $3,800,000 November 1, 2010 December 1, 2013 December 1, 2029 3.03%3.52%2.00% - 3.25% TOWN OF AVON Self-Supported Bonded Debt Section V, Page 7 2018 2019 General Bonded Debt Outstanding General Obligation Bonds - - Actual Taxable Property Value 2,104,646,220$ 2,708,966,750$ Net Assessed Value 204,903,930 208,910,930 Percentage of General Bonded Debt Outstanding to Actual Taxable Property Value - - Town of Avon Population 6,500 6,500 Per Capita - - Legal Debt Limit 51,225,983$ 52,227,733$ Total Debt Applicable to Limit - - Legal Debt Margin 51,225,983$ 52,227,733$ Total Debt Applicable to the Limit as a Percentage of Legal Debt Limit 0.00%0.00% TOWN OF AVON Legal Debt Margin Section V, Page 8 Town of Avon Chart of Accounts Object Codes Sub Account Code Personnel Services Salaries and Wages 61101 Regular Full-time Salaries 61102 Regular Part-time Salaries 61105 STD Wages 61106 Paid out Leave 61111 FT Bonuses 61121 PTS Wages 61122 Seasonal Bonuses 61151 Overtime Wages 61152 Off-duty Wages 61153 On Call 61154 Standby 61155 Shift Differential Pay 61156 Extra Duty Pay 61159 Other Wages Other Compensation 61201 Automobile Allowance 61202 Ski Pass 61203 Housing Allowance 61204 Moving Expenses 61205 Uniform and Cleaning Allowance 61206 Tool Allowance 61207 Telephone Allowance Employee Benefits 61301 FT Pension 61302 PTS Pension 61303 Wellness 61304 Employee Assistance Program Taxes 61401 FICA/Medicare Insurance 61501 Group Health and Life Insurance 61502 PTS Group Health Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance Commodities Public Safety Operating Supplies Police 62101 Police Operating and Field Supplies 62102 Firearms and Weapons Supplies 62103 National Night Out and Other Community Events 62143 Hazmat Equipment & Materials Account Title/Line Item Description Section V, Page 9 Town of Avon Chart of Accounts Object Codes Sub Account Code Account Title/Line Item Description Public Works Operating Supplies 62201 Street Repair and Maintenance Materials and Supplies 62202 Sand and Gravel 62203 Street Sign Materials and Supplies 62204 Construction, Maintenance and Permanent Materials 62205 Plumbing Supplies 62206 Landscaping and Plant Materials 62207 Electrical Supplies 62208 Mechanical - HVAC 62209 Mechanical - Other Recreation and Cultural Supplies and Materials 62301 General Program Supplies 62302 Special Event Materials & Supplies 62303 Concessions 62304 Merchandise for Resale 62305 Chemicals Motor Pool/Automotive 62401 Gasoline 62402 Diesel 62403 Oil and Lubricants 62404 Auto & Equip Parts - Stock 62405 Auto & Equip Parts - Non Stock 62406 Automotive and Equipment Maintenance Supplies 62407 Tires, Tubes and Patches Other Operating Supplies 62801 Employee Recognition Expenditures 62802 Food and Beverages 62803 Janitorial, Custodial and Cleaning Supplies 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62808 Promotional, Informational and Marketing Materials 62809 Medical Supplies and 1st Aid 62810 Lab Supplies 62811 Communications Supplies 62899 Other Miscellaneous Operating Supplies Office Supplies and Materials 62901 Duplicating Supplies 62902 Audio/Visual Supplies 62903 Data Processing Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials Section V, Page 10 Town of Avon Chart of Accounts Object Codes Sub Account Code Account Title/Line Item Description Purchased and Contracted Services Professional Services 63101 Legal Services 63102 Audit and Accounting Services 63103 Training Facilitators 63104 Engineering Services 63199 Other Professional Services Official/Administrative Services 63201 Election Judges and Support Services 63202 Juror and Witness Fees 63203 Printing and Reproduction Services 63204 Temporary Employment Services 63205 Background Checks Technical Services 63301 Medical Services and Examinations 63302 Laboratory Services 63303 Photography Services 63304 Computer Services and Support 63305 Audio/Visual Services 63306 Security Services Construction and Pre-Construction Services 63401 Feasibility/Conceptual Design 63402 Preliminary Design 63403 Final Design/Contract Documents 63404 Construction Administration 63405 Construction 63406 Utility Construction Costs Repairs and Maintenance 63501 R&M - Buildings and Facilities 63502 R&M - Streets 63503 R&M - Parks and Athletic Facilities 63504 R&M - Office Equipment and Computers 63505 R&M - Vehicles 63506 R&M - Radios and Communications Equipment 63507 R&M - Machinery and Equipment 63549 R&M - Other Specialized Equipment 63551 Laundry and Cleaning Services 63552 Janitorial and Custodial Services 63599 Other Maintenance Services Section V, Page 11 Town of Avon Chart of Accounts Object Codes Sub Account Code Account Title/Line Item Description Rentals and Leases 63601 Rentals - Building and Office Space 63602 Rentals - Telephone Equipment 63603 Rentals - Office Equipment 63604 Rentals - Radios and Communications Equipment 63605 Rentals - Construction Equipment 63606 Rentals - Crowd & Traffic Control Equipment 63607 Rentals - Portable Facilities 63608 Rentals - Machinery and Equipment 63609 Rentals - Vehicles 63699 Other Miscellaneous Rentals Other Purchased and Contracted Services 63998 Admission Fees Expenses 63999 Other Purchased and Contracted Services Other Operating Costs Employee Development and Training 64101 Professional Development 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement and Travel Expense 64104 Meeting Expenses 64105 Training Utilities 64201 Telephone & Long-distance 64202 Gas 64203 Electric 64204 Water and Sanitation 64205 Trash Collection and Recycling 64206 Cellular and Paging 64207 Cable Television Administrative Fees and Charges 64301 Postage and Delivery 64302 Recording Fees 64303 Treasurer Fees 64304 Bond Paying Agent Fees 64305 Election and Registration Costs 64306 Permit and Licensing Fees 64307 Bank Service Charges and Credit Card Fees 64308 Sales Tax 64309 VAA RSF Collection Fees 64399 Other Administrative Fees Interfund Service Charges 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64404 Charter Charges Down Payment Assistance 64501 Down Payment Assistance Section V, Page 12 Town of Avon Chart of Accounts Object Codes Sub Account Code Account Title/Line Item Description Other Miscellaneous Operating Costs 64901 Advertising and Legal Notices 64902 Financial Support, Donations, and Contributions 64903 Economic Development Costs 64904 Operating Fees, Assessments, and Charges 64905 Insurance Premiums 64906 Insurance Deductibles 64907 Paid Claims 64996 Bad Debt Expense 64997 Amortization Expense 64998 Depreciation Expense 64999 Other Miscellaneous Operating Costs Debt Service Bonded Indebtedness 65101 Principal 65102 Interest 65103 Fiscal Agent Fees 65104 Bond Issuance Costs 65105 Payment to Refund Bond Escrow Agent 65106 Letter of Credit Fees 65107 Remarketing Fees Capital Leases 65201 Capital Lease Payments 65202 Interest Capital Outlay Land 66101 Land Acquisition 66102 Land Improvements Buildings and Facilities 66201 Building Acquisition 66202 Building Improvements Improvements Other Than Buildings 66301 Improvements Other Than Buildings Machinery and Equipment 66401 Office Equipment 66402 Computers and Peripherals 66403 Audio/Visual Equipment 66404 Furniture and Fixtures 66405 Radios and Communications Equipment 66406 Public Safety Equipment 66407 Athletic and Recreational Equipment 66499 Other Machinery and Equipment Vehicles and Rolling Stock 66501 Automobiles and Light Duty Trucks 66502 Heavy Trucks and Moving Equipment 66503 Buses and People Moving Vehicles 66599 Other Transportation Equipment Section V, Page 13 Town of Avon Chart of Accounts Object Codes Sub Account Code Account Title/Line Item Description Water Systems 66601 Mountain Star Tap Fee Reimbursement 66602 Brookside Tap Fee Reimbursement 66603 Village at Avon Tap Fee Reimbursement 66701 Water Rights and Augmentation 66702 Water Lines 66703 Irrigation Ditches 66704 Heat Distribution Systems 66705 Don't Use Streets & Roads 66706 Don't Use Bike Paths Infrastructure 66801 Storm Drainage 66802 Streets & Roads 66803 Bridges 66804 Bike Paths 66805 Public Parking 66806 Parks 66807 Landscaping 66808 Street & Path Lighting 66901 Construction in Progress Developer Rebates 67101 Developer Rebates 67201 Developer Capital Contributions 67301 RETT Rebates Contingency 68101 Contingency Other Uses 69101 Operating Transfers-Out 69102 Contributions Out 69105 Bond Escrow Agent Expense Section V, Page 14 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code 51000 Taxes Property Taxes 51101 Property Tax - Current 51102 Property Tax - Delinquent 51103 Current and Delinquent Interest 51104 Property Tax - Abatement 51201 Specific Ownership Taxes Sales Taxes 51301 General Sales Tax 51302 Utility Tax 51303 Accommodations Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments in Lieu of Sales Tax 51307 VAA Retail Add-on Sales Fee 51308 Cigarette Excise Tax 51309 Tobacco Add-on Sales Tax Other Taxes 51401 Real Estate Transfer Tax 51402 Franchise Fees 52000 Licenses and Permits Business Licenses 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses 52104 Tobacco/Cigarette Licenses Permits 52201 Building Permits 52202 Electrical Permits 52203 Plumbing Permits 52204 Mechanical Permits 52205 Road Cut Permits 52206 Other Permits 52207 Mobile Vendor Cart Permits 52208 Exterior Energy Offset Fund 52209 School Site In-lieu-of Payment 53000 Intergovernmental Federal Grants 53101 COPS Grant 53102 OEC Grant 53103 Federal Drug Forfeiture 53104 FTA Bus Grant #0037 53105 School Resource Officer Grant 53106 Click It or Ticket Grant 53107 Bullet Proof Vest Grant 53150 FTA SGR Grant - Transit Facility Grant #0090 53151 FTA Facility Design Grant #0084 53152 FTA/CDOT ARRA Grant 53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail 53199 Other Federal Grants Account Title/Line Item Description Section V, Page 15 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description State Grants 53201 CDOT 53202 GOCO Grant 53204 LEAF Grant 53205 CDOT Faster Grant 53206 High Visability Enforcement Grant 53207 I-70 POST Grant 53299 Other State Grants State/County Shared Revenues 53301 Conservation Trust 53302 Motor Vehicle Registration Fees 53303 Highway Users Tax 53304 Cigarette Tax 53305 Eagle County Sales Tax 53306 Eagle County Road and Bridge 53307 DWI/DUI 53308 State Severance Tax Local Government/Other Agency 53401 Local Intergovernmental Participation 53402 Eagle County Grants 53403 Asphalt Overlay Contributions - TCMD 53404 Short Term Loan Repayment - ERFPD 53900 Other Grants 54000 Charges for Services General Government 54101 Sales of Maps and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges 54105 CC & Paper Filing Fees Community Development 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54206 Impact Fee Administrative Charge Public Safety 54301 Police Reports 54302 Off-duty Police Employment 54303 Fingerprinting Fees 54304 V.I.N. Inspection Fees 54305 False Alarm Fees 54306 National Night Out 54307 Kids, Cops, Hoops 54399 Miscellaneous Police Dept Fees (DUI Reimbursements, etc.) Section V, Page 16 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Public Works and Utilities 54401 Water Usage Charges 54402 Tap Fees - General 54403 Tap Fees - Brookside 54404 Tap Fees - Mountain Star 54405 Tap Fees - Village at Avon 54451 Mall Maintenance Charges 54452 Sherwood Maintenance Charges 54453 Village at Avon Municipal Service Charges 54454 Sale of Signs Mobility 54501 Beaver Creek 54502 Charter 54503 Regional Transit Authority 54504 Other Bus Revenues 54505 Vail Resorts 54506 Village at Avon 54507 Wash Bay Services - External Employee Housing 54551 Rental Revenues - Employees 54552 Rental Subsidies 54553 Employee Housing Maintenance 54554 Employee Housing Damages 54555 Rental Revenue - Non-employee 54556 Rental Late Fees & Other Charges Culture and Recreation Avon Recreation Center 54601 ARC Admissions 54602 ARC Program Fees 54603 ARC Facility Rentals 54604 Sales of Merchandise 54605 Babysitting 54606 Other Services 54607 Fitness Program Revenue 54608 Locker Rental 54609 Gift Certificates 54610 Swim Team Revenue General Recreation 54651 Adult Program Fees 54652 Cabin Equipment Rentals 54653 Rentals - Athletic Fields and Facilities 54654 Cabin Concessions 54655 Youth Program Revenue Section V, Page 17 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Special Events 54670 Ticket Sales 54671 Revenues from Vendor Sales 54676 Sponsorships 54677 Advertising Sales 54678 Event Fees 54679 Special Event Admission Fees Internal Service Charges - 3rd Party 54801 Beaver Creek Fleet Maintenance Charge 54802 Eagle County Fleet Maintenance Charge 54803 Vail Resorts Fleet Maintenance Charge 54804 Eagle River Fire Protection District 54805 Eagle County Ambulance District Fleet Maintenance Charge 54806 External Fleet Maintenance Charges Internal Service Charges - Departmental 54901 Fleet Maintenance O&M Services 54902 Wash Bay Services 54903 Sales of Fuel 54904 Equipment Rentals 55000 Fines and Forfeitures 55101 Court Fines - Traffic 55102 Court Fines - Criminal 55103 Court Fines - Parking 55104 Court Fines - General 55105 Court Costs 55106 Jury Fees 55107 Bond Forfeiture 55108 Traumatic Brain Injury Surcharge (Food Fines) 55109 Miscellaneous Court Revenues 55110 Police Training Surcharge 55120 Police Forfeiture Revenue 56000 Special Assessments 56101 Special Assessments - Principal 56201 Special Assessments - Interest 57000 Investment Earnings 57101 Interest Earnings 57102 Net Increase (Decrease) in Fair Value 58000 Other Revenues Miscellaneous Fees 58101 Recreational Amenity Fees 58102 Utility Capital Facility Fees 58103 Recreational Impact Fees 58104 Fireplace Fees 58105 Mall Maintenance Fees 58106 Community Enhancement Fee 58107 Penalties 58108 Finance Charges 58109 Bond Issuance Fee 58110 Disposable Paper Bag Fee Section V, Page 18 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Other Nonclassified Revenues 58201 Lease of Town-Owned Property 58202 Cash Over/Short 58203 Vending Machine Revenues 58204 Returned Check Fees 58205 Insurance Claim Reimbursement 58206 Telephone Receipts 58207 Miscellaneous Refunds 58208 Contributions and Donations 58209 Contributed Infrastructure and Improvements 58210 Avon Metro District Indirect Cost Reimbursement 58211 Development Reimbursements 58212 Staff Labor Charges 58213 Project Cost Reimbursement 58214 Asphalt Overlay Contributions - Developer Sale of Electricity 58995 Bus Advertising Revenue 58996 Miscellaneous Reimbursement 58997 Gain/Loss on Disposal of Fixed Assets 58998 Petty Cash Check Reimbursement 58999 Miscellaneous Nonclassified Revenues 59000 Other Sources 59101 Sales of Fixed Assets 59201 Operating Transfers In General Long-term Debt Proceeds 59301 General Obligation Bond Proceeds 59302 Revenue Bond Proceeds 59303 Capital Lease Proceeds 59304 Certificates of Participation Proceeds 59305 Refunding Bond Proceeds 59306 Loan Proceeds Capital Contributions 59401 Contributions In Clearing Accounts 59998 AR Fuel Clearing Account 59999 AR Clearing Account Section V, Page 19 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code CIP Capital Improvement Projects 10000 Facilities 11000 General Government Facilities 11001 Municipal Building Improvements 11002 Sherwood Meadows 11003 Information Center/I-70 11004 Information Kiosks - Town Center 11005 Municipal Government Space Needs Analysis 11006 Council Chambers Audio/Video Upgrade 11007 Municipal Building Roof 11008 Municipal Building Expansion (Modular Addition) 11009 Town Hall Control System 11010 IT Server Room A/C 11011 Town Hall Acquisition - 2014 11012 Town Hall Tenant Finish 11013 Mountain Vista Office Building Purchase 11014 Town Hall Tenant Finish Design 11015 Town Hall Floor Expansion Feasibility Study 11016 Town Hall Sustainability/LEED Designation 11017 Fiber PSF to NTH 11018 NTH Solar Panels 12000 Public Safety Facilities 12001 Fire Station Expansion/Remodel 12002 Joint Public Safety Facility Project - Short-Term Loan to Fire District 12003 Joint Public Safety Facility Project - Design 12004 Joint Public Safety Facility Project - Construction 12005 Joint Public Safety Facility Project - Fiber ATF to PSF 13000 Public Works Facilities 13001 Swift Gulch Facility 13002 Pump House and Picnic Shelter 13003 Park Equipment Storage 13004 Transportation Facility - Non Grant Eligible Expenses 13005 Lot 5, Village at Avon-PW Improvements 13006 Preliminary Design - Transit/PW Facility 13007 Final Design/Engineering Svc (Grant #84) 13008 Final Design/Engineering Svc (Grant #90) 13009 Transit Facility Construction (Grant #90) 13010 Transit Facility Construction (FASTER Grant) 13011 Transit Facility Construction (ARRA Grant) 13012 Cinder De-Icer Storage 13013 Large Vehicle Storage 14000 Transportation and Fleet Facilities 14001 Transportation Center - Benchmark Rd (Fed Grant) 14002 Bus Storage Facility - SG 14003 Bus Stop Improvements 14004 Fuel Depot Replacement Project Title/Line Item Description Section V, Page 20 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 14005 Fuel Spill Cleanup 14006 Avon Station/Lot 61 Encroachment 14007 Mezzanine Office Furniture 14008 Fleet Maintenance Wash Bay Lift Replacement 14009 UNUSED 14010 Fleet Maintenance EPDM Roof Replacement 14011 Transit Bus Shelters 14012 Transit Bus Stop - Traer Creek Plaza 14013 Transit Bus Stop - Eaglebend/US Hwy 6 14014 Fleet Maintenance Building Improvements 14015 ARTF Doors 14016 ARTF Solar Panels 15000 Cultural and Recreational Facilities 15001 Recreation Center Improvements 15002 Temporary Storage / Office Space 15003 Design - Phase II Expansion 15004 Recreation Center CMU Block Deterioration Investigation 15005 Recreation Center Vapor Barrier Repair 15006 Recreation Center CMU Block Deterioration Mitigation 15007 Recreation Center Roof Repair 15008 Recreation Center EPDM Replacement 15009 Recreation Center Locker Room Remodel 15010 Recreation Center Remodel - Yoga Studio and Weight Room 15011 Nottingham Park Stage - Design 15012 Nottingham Park Stage - Construction 15013 Recreation Center Exterior Renovation 15014 Recreation Center - Remodel - Phase 2 15015 Recreation Center - Bouldering Wall 15016 Recreation Center - Slide Refurbishment 15017 Recreation Center - Fitness Floor 15018 Nottingham Park Pavilion - Retractable Door 15019 Nottingham Pavilion - Deck Railing 15020 Recreation Ctr Weight Rm Expansion 19000 Other Facilities 19001 Municipal Parking Facilities 19002 Avon Elementary Parking Lot Repairs 19003 Hahnewald Barn 19004 Recycling Center, Lot 5 19005 2120 Saddle Ridge Loop (fire station) Improve 20000 Land and Land Improvements 21000 Parks 21001 Pocket Parks 21002 Garton Property 21003 Land Trade Contribution 21004 Tract J Bridge Removal 21005 Wildridge Park Improvements and Playground Section V, Page 21 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 21006 Wildridge Pocket Park - Block 3 21007 I-70 Entrance Sign Removal 21008 Wildridge Parks Program 21009 Forest Service Land Acquisition 21010 Nottingham Park Trails/Signs 21011 Nottingham Park Stage 2010 21012 Nottingham Park Promenade 21013 Nottingham Park Fishing Pier 21014 Nottingham Park Capital Improvements 21015 Nottingham Park Capital Improvements 2013 Program 21016 Nottingham Park Zone C Improvements - Playground 21017 Nottingham Park Restroom Remodel 21018 Nottingham Park Athletic Field Drainage Improvements 21019 UNUSED 21020 Pumphouse Pump Replacement 21021 Fishing Pier Repairs - 2015 21022 Eagle River Whitewater Park Repairs 21023 Eaglebend Affordable Housing Landscaping Project 21024 Nottingham Park Light Upgrade 21025 Nottingham Park Northside Port-a-Potty Sheds 21026 Nottingham Rd Debris Flow Study and Improvements 21027 O'Neil Spur Park Improvements Design 21028 East Stormwater Quality Vault 21050 2010 Whitewater Park Repairs 21051 Outside Fitness Court 21052 Beach Bathroom Vaults 21053 Resurface Pickleball Courts 21054 Wildland Fire Mitigation 21055 Power Line Undergrounding Section V, Page 22 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 30000 Roads and Streets 31000 Streetscape 31001 Streetscape Planning 31002 W. Beaver Creek Blvd. 31003 Wildridge Entry Sign 31004 Nottingham Rd. Imp., I-70 to Buck Creek 31005 Nottingham Rd. Imp., Buck Creek to end 31006 Eaglebend Drive 31007 Eaglebend Entry Sign 31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004) 31009 Nottingham Rd. Imp., Buck Creek to Metcalf 31010 Lighting Study and Conversion 31011 I-70 Noise Reduction Study 31012 I-70 Noise Reduction Design 31013 I-70 Noise Reduction 31014 Avon Road Streetscape Update 31015 2014 Mall Improvements 31016 W Beaver Creek Blvd. Streetscape Improvements (Lake St/Avon Rd) 31017 E Beaver Creek Blvd. Streetscape Improvements (Avon Rd/Beaver Creek Pl) 31018 Post Blvd. Landscaping Improvements 31019 Post Blvd. Electrical Assessment and Street Lights 31020 Avon Rd Street Lights 31021 Avon Rd Monument Sign 31022 Avon Rd/I-70 Overpass Pedestrian Improvements 31023 Metcalf Road - Retaining Wall Stabilization 31024 Roundabout #4 TCW Art Element 31025 2015 Avon Rd Landscaping 31026 Mall Improvements - Phase 2 31027 Post Blvd Light Pole Replacement 31028 Post Blvd. Irrigation Wet Well 31029 Wayfinding Signage 31030 Mall Activation Elements 31031 Avon Rd/I-70 Overpass Aesthetics Improvements 32000 Street Improvements 32002 W. Beaver Creek Railroad Crossing 32003 Chapel Square Reimbursement 32004 E. Beaver Creek Blvd. Improvements 32005 Buffalo Ridge Commitments 32006 Swift Gulch Road Relocation 32007 Town Center West/Mall Implementation 32008 E. Beaver Creek Blvd. Improvements 32009 Railroad Crossings to Confluence 32010 Lake Street Re-alignment Design 32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements 32012 F/S Wildridge Access & Drainage Improvements 32013 Stonebridge Deck Repair and Overlay Section V, Page 23 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 32014 Avon Road Upper Bridge Façade 32015 US Hwy 6 Shoulder Widening Contribution 32016 Buck Creek Road Bridge Approach Slab Repair 32017 Metcalf Road Bike Climbing Lane - Phase 2 and Overlay 32018 Post Blvd. Settlement Repair 32019 Wildwood Rd Repair 32020 2016 Safety Improvements - WBCB 32021 WBCB Railroad Crossing Improvements 32022 Eaglebend Dr and Nottingham Rd Repaving 32023 Nottingham Rd Pedestrian Crossings 32024 2017 Safety Improvements - WBCB 32025 E. Benchmark Rd/Beaver Creek Place 32026 Retaining Wall Repairs - Nottingham & Swift Gulch Road 32027 East Beaver Creek Blvd Repair 32028 Yoder Avenue Asphalt Overlay 32029 Benchmark Rd On-Street Parking 32030 Planning - W. Main Street / 351 Benchmark 33000 Annual Street Maintenance 33002 2002 Paving 33003 2003 Paving 33004 2004 Paving 33005 2005 Paving 33006 2006 Paving 33007 2007 Paving 33008 2008 Paving 33009 2009 Paving 33010 2010 Paving 33011 2011 Paving 33012 2012 Paving 33013 2013 Paving 33014 2014 Paving 33015 2015 Paving 33018 2018 Paving/Road Improvements 33101 2017 Microsurface/Slurry Seal 33102 2018 Microsurface/Slurry Seal 33103 2019 Road Improvements (Eaglebend) 33219 2019 Guardrail Repair 34000 Multi-Modal/Alternative Mobility 34001 Sidewalks 34002 Access and Circulation Network Analysis 34003 Pedestrian Crosswalk Improvements 34004 Eagle River Bikepath 34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence 34006 Nottingham Road / I-70 Bike Path 34007 2006 Wildridge Traffic Calming & Pedestrian Circulation Section V, Page 24 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 34008 2007 Wildridge Loop Pedestrian Improvements 34009 Swift Gulch Road Bikepath Extension to Village 34010 Swift Gulch Road Bikepath 34011 Wildridge Emergency Access 34012 W. Avon Trails and Access Enhancement 34013 Recreation Trails Masterplan 34014 Metcalf Road Bike Lane Phase 1 & 2 34015 Eagle Valley Trails Phase 3 (Non CDOT Expenditures) 34016 US Hwy 6 Trail Project Undergrounding 34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian/Bike Brdge 34018 Beaver Creek Overlook Trail Improvements 34019 West Avon Preserve Trail Improvements 34020 West Avon Access Improvements 34021 Eagle Valley Trails Phase 3 (CDOT funded ) 34022 UNUSED 34023 Eagle Valley Trails Phase 2 (ECO Funded) 34024 Beaver Creek Blvd Bike Lanes 34025 West Beaver Creek Pedestrian Crossing 34026 Trails Master Plan 34027 Soft and Hard Surface Trail Improvements 34030 2017 Trail Improvements 34032 West BC Blvd Slurry Seal - Lake St to US 6 (URA) 34033 East and West B/C Blvd. Street Rebuild 34034 Nottingham Road Resurface 34035 Metcalf Rd. FS-779 Trailhead Deisgn and Improvements 34036 UNASSIGN - not needed until 2020 Nottingham Park Path Replacement - 1,000 ft 34037 Riverfront Trail Connector 35000 Roundabouts 35001 Landscaping 35002 Roundabout No. 4 Conversion 35003 Roundabout #4 TCW Feature 36000 Public Art 36001 Public Art Work 40000 Utilities 41000 Snowmelt 41001 Waste Heat Recovery System 41002 Waste Heat Recovery System Design 41003 Waste Heat Recovery System Construction 41004 Heat Recovery Study 41005 Heat Recovery Mall Expansion Design 41006 Heat Recovery Mall Expansion Construction 50000 Recreation 51000 Fields and Courts 51001 Nottingham Park Basketball Court 51002 Eagle River Enhancement Project 51003 Eagle River Recreation Access Expansion Section V, Page 25 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 60000 Stormwater and Drainage 61000 Stormwater and Drainage 61001 Buck Creek / I-70 to Eagle River 61002 Metcalf Rd. Drainage / I-70 to Eagle River 61003 Metcalf Rd. Drainage / I-70 to Nottingham Rd. 61004 Nottingham-Puder Ditch Restoration 61005 W. Beaver Creek Blvd. / I-70 to Railroad 61006 Metcalf Road Drainage 61007 Drainage Master Plan 61008 Nottingham Puder Ditch Emergency Repairs 61009 Nottingham Lake Spillway Replacement 61010 Nottingham Lake Liner Study/Replacement 65000 Development Services 65001 Village at Avon, Filing 1 65002 Village at Avon, Filing 2 65003 McGrady Acres 65004 Buffalo Ridge Block Grant 70000 Strategic Planning 71000 Development Analysis and Review 71001 Stolport/Village at Avon 71002 Downtown Master Plan 71003 Lot C 71004 Confluence/Westin Riverfront Resort 71005 The Gates 71006 Sheraton Mountain Vista 71007 East Avon Redevelopment Master Plan 71008 Cottonwood 71009 Folsom Property 71010 Orion Development 71011 Vail Resorts Annexation 71012 Buck Creek PUD 71013 Wyndam 71050 Economic Development 79000 Planning and Consulting 79001 General Planning and Consulting 79002 Comprehensive Plan 79004 2004 General Planning and Consulting 79005 2005 General Planning and Consulting 79006 2006 General Planning and Consulting 79007 2007 General Planning and Consulting 79008 2008 General Planning and Consulting 79009 2009 General Planning and Consulting 79010 2010 General Planning and Consulting 79011 2011 General Planning and Consulting 79012 2012 General Planning and Consulting 79013 2013 General Planning and Consulting Section V, Page 26 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 79101 Nottingham Park Master Plan 79102 Pedestrian Circulation Plan 79103 Retail Analysis 79104 Housing Needs Assessment Project 79105 Public Works Master Plan 79106 Comprehensive Transportation Plan 79107 Unified Land Use Code Revision 79108 Feasibility Study - Town Center West Lot B & C 79109 Town Facilities Planning Study 79110 Recreation Center Expansion: Exhibits and Displays 79111 Town Hall Space Needs Analysis 79112 Tract G Feasibility Study 79113 Tract G Core/Parking Plan 80000 Communications and Technology 81001 800MHz Radio System 81002 Media Improvement Project 81003 Records Management 81004 VOIP Telephone System 81005 Paperless Packets 81006 UHF Radio System and Repeater 81007 Enterprise-wide Security Camera System Uprade 81008 Digital Ticketing 81009 CityVision Budgeting and BPM Software 81010 Timekeeping Software and Peripheral Devices 81011 Broadband/Wifi 90000 Other 91000 Other 91001 Fireplace Conversions 91010 Abatement Lot 41 Block 4 WR 91011 RETT Rebate 92000 Developer Rebates 92001 Sheraton Mountain Vista 92002 Westin Riverfront Resort 92003 Westin Riverfron Resort Res-Int 93000 Historic Preservation 93005 Historic Preservation 93006 Historic Analysis Study 93007 Historic Preservation 93008 2008 Historic Preservation 93009 2009 Historic Preservation 93010 2010 Historic Preservation 93011 2011 Historic Preservation 93012 2016 Historical Preservation Section V, Page 27 Section V, Page 28 Section V, Page 29 2019 Proposed Buffet Fleet Maintenance Enterprise Fund Beginning Fund Balance $ 55,808 Revenues and Other Sources 1,764,791 Expenditures and Other Uses 1,801,273 Ending Fund Balance $ 19,326 Equipment Replacement Internal Service Fund Beginning Fund Balance $ 3,332,770 Revenues and Other Sources 746,437 Expenditures and Other Uses 843,822 Ending Fund Balance 3,235,385 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of December 2018. AVON TOWN COUNCIL icBy: Je 'e Fancher, Mayor Res. No. 18- 23 December 11, 2018 Page 3 of 2 Attest: Debbie Hoppe, T OR1j 0 Section V, Page 30 TOWN OF AVON, COLORADO RESOLUTION NO. 18-24 SERIES OF 2018 A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2019 CAPITAL PROJECTS FUND BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2019 AND ENDING ON THE LAST DAY OF DECEMBER 2019 WHEREAS, the Town Council of the Town of Avon has appointed the Acting Town Manager to prepare and submit a long-range capital program to said governing body for its consideration; and WHEREAS, the Town Council of the Town of Avon has appointed the Acting Town Manager to prepare and submit a proposed Capital Projects Fund budget to said governing body for its consideration; and WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place. A public hearing was held on December 11, 2018, and interested taxpayers were given the opportunity to file or register any comment to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the Capital Projects Fund budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That long-range capital program as submitted to the Town Council is hereby accepted as an official Town document and planning tool, and that the information contained therein may be revised or extended each year with regard to capital improvements. Section 2. That estimated revenues and expenditures for the Capital Projects Fund are as follows for 2019: Res. No. 18-24 December 11, 2018 Page 1 of 2 Section V, Page 31 Capital Projects Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance 2019 Proposed Budget 5,614,158 3,388,750 4,495,697 4,507.211 Section 3. That the budget, as submitted, and hereinabove summarized by fund, hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year stated above. Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of December 2018. AVON TOWN COUNCIL By: Je e Fancher, Mayor Res. No. 18-24 December 11, 2018 Page 2 of 2 Attest: Debbie Hoppe, Town Section V, Page 32 TOWN OF AVON RESOLUTION 18-25 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2018, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2019 BUDGET YEAR WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 11, 2018; and WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $1,871,006; and WHEREAS, the 2018 net total assessed valuation for the Town of Avon, as certified by the County Assessor is $208,910,930. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That for the purpose of meeting all general operating expenses of the Town of Avon during the 2019 budget year there is levied a tax of 8.956 mills upon each dollar of the net total assessed valuation of all taxable property within the Town of Avon for the year 2018. Section 2. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove determined and set. ADOPTED this 111h day of December 2018. AVON TOWN COUNCIL pN 0F A 1 Attest: I'lr : S E A L r Trru, prput TOIA, loc Section V, Page 33 County Tax Entity Code DOLA LGID/SID CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments TO: County Commissioners) of Eagle Coun On behalf of the the Town of Avon Town Council taxing entity) A governing body) of the Town of Avon local government)C Colorado. Hereby officially certifies the following mills to be levied against the taxing entity's GROSS $ 230,386,270 assessed valuation of: (GROSSD assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E) Note: If the assessor certified a NET assessed valuation AV) different than the GROSS AV due to a Tax Increment Financing (TIF) Area' the tax levies must be $ 208,910,930 calculated using the NET AV. The taxing entity's total (NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Submitted: 12/0412018 for budget/fiscal year 2019 not later than Dec. 15) (mm/dd/yyyy) (yyyy) PURPOSE (see end notes for definitions and examples) LEVY' REVENUE' 1. General Operating Expenses'' 2. <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction' SUBTOTAL FOR GENERAL OPERATING: 3. General Obligation Bonds and Interest' 4. Contractual Obligations' 5. Capital ExpendituresL 6. Refunds/Abatements"' 7. Other" (specify): 8.956 mills 1,871,006 mills 8.956 mills 1,871,006 mills mills mills mills mills mills TOTAL:[ Sum of General Operating 1 L Subtotal and Lines 3 to 7 J 8.956 mills $ 1,871,006 Contact person: Daytime print)/Scott C. ht, Asst. Town Manager phone: ( 970 ) 748-4055 Signed: ^ Title: Mayor Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156. If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. Z Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor's tnal certification of valuation). Form DLG 70 (rev 7/08) Page 1 of 4 Section V, Page 34 CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.) Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDS: 1. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: 2. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: CONTRACTSK: 3. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S. Form DLG 70 (rev 7/08) Page 2 of 4 Section V, Page 35 Notes: Taxing Entity—A jurisdiction authorized by law to impose ad valorem property taxes on taxable property located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an area of excluded property formerly within a special district with outstanding general obligation debt at the time of the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general obligation debt service is administered by another local government'. s Governing Body—The board of county commissioners, the city council, the board of trustees, the board of directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy. For example: the board of county commissioners is the governing board ex officio of a county public improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors of the water subdistrict. c Local Government - For purposes of this line on Page 1 of the DLG 70, the local government is the political subdivision under whose authority and within whose boundaries the taxing entity was created. The local government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of this form: 1. a municipality is both the local government and the taxing entity when levying its own levy for its entire jurisdiction; 2. a city is the local government when levying a tax on behalf of a business improvement district (BID) taxing entity which it created and whose city council is the BID board; 3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire district levies property taxes. 4. a town is the local government when it provides the service for a dissolved water district and the town board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a levy for the annual debt service on outstanding obligations. GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed Value found on Line 2 of Form DLG 57. Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this certification no later than August 25th each year and may amend it, one time, prior to December 10" F TIF Area—A downtown development authority (DDA) or urban renewal authority (URA), may form plan areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net, Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net assessed value. G NET Assessed Value—The total taxable assessed valuation from which the taxing entity will derive revenues for its uses. It is found on Line 4 of Form DLG 57. a General Operating Expenses (DLG 70 Page 1 Line 1)—The levy and accompanying revenue reported on Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved, use Line 7 (Other). Form DLG 70 (rev 7/08) Page 3 of Section V, Page 36 Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2)—The Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction of 39-1-111.5, C.R.S. may be applied to the taxing entity's levy for general operations to effect refunds. Temporary Tax Credits (TTCs) are not necessary for other types of levies non -general operations) certified on this form because these levies are adjusted from year to year as specified by the provisions of any contract or schedule of payments established for the payment of any obligation incurred by the taxing entity per 29-1-301(1.7), C.R.S., or they are certified as authorized at election per 29-1-302(2)(b), C.R.S. General Obligation Bonds and Interest (DLG 70 Page 1 Line 3)—Enter on this line the total levy required to pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must complete Page 2 of the DLG 70. x Contractual Obligation (DLG 70 Page 1 Line 4)—If repayment of a contractual obligation with property tax has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on this line. Per 29-1-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the provisions of any contract or schedule of payments. L Capital Expenditures (DLG 70 Page 1 Line 5)—These revenues are not subject to the statutory property tax revenue limit if they are approved by counties and municipalities through public hearings pursuant to 29-1- 301(1.2) C.R.S. and for special districts through approval from the Division of Local Government pursuant to 29- 1-302(1.5) C.R.S. or for any taxing entity if approved at election. Only levies approved by these methods should be entered on Line 5. Refunds/Abatements (DLG 70 Page 1 Line 6)—The county assessor reports on the Certification of Valuation DLG 57 Line 11) the amount of revenue from property tax that the local government did not receive in the prior year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes originally charged to them due to errors made in their property valuation. The local government was due the tax revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement amount from Form DLG 57 Line 11. Please Note: If the taxing entity is in more than one county, as with all levies, the abatement levy must be uniform throughout the entity's boundaries and certified the same to each county. To calculate the abatement/refund levy for a taxing entity that is located in more than one county, first total the abatement/refund amounts reported by each county assessor, then divide by the taxing entity's total net assessed value, then multiply by 1,000 and round down to the nearest three decimals to prevent levying for more revenue than was abated/refunded. This results in an abatement/refund mill levy that will be uniformly certified to all of the counties in which the taxing entity is located even though the abatement/refund did not occur in all the counties. N Other (DLG 70 Page 1 Line 7)—Report other levies and revenue not subject to 29-1-301 C.R.S. that were not reported above. For example: a levy for the purposes of television relay or translator facilities as specified in sections 29-7-101, 29-7-102, and 29-7-105 and 32-1-1005 (1) (a), C.R.S.; a voter -approved fire pension levy; a levy for special purposes such as developmental disabilities, open space, etc. Form DLG 70 (rev 7/08) Page 4 of 4 Section V, Page 37 TOWN OF AVON RESOLUTION NO. 18-26 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE YEAR 2018, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2019 BUDGET YEAR WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed on second reading Ordinance No. 07-07 declaring the Town of Avon General Improvement District No. 1 (District) organized and submitted to the electors of the District the question of imposing an ad valorem tax to pay the annual expenses of the District; and WHEREAS, on November 6, 2007, an election was held under the requirements and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR, and a majority of the votes cast on the question were in favor of incurring such levy as provided in such question; and WHEREAS, the Town Council is authorized to act as the ex -officio Board of Directors of the District and is authorized to proceed with the necessary action to levy the ad valorem taxes so authorized; and WHEREAS, the authority to levy ad valorem taxes as conferred by the results of the election, is deemed and considered a continuing authority to levy the ad valorem taxes so authorized; and WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 11, 2018; and WHEREAS, the estimated cost of providing transportation and recreation services to and within the District is $41,597; and WHEREAS, the 2018 net total assessed valuation for the property included in the District as certified by the County Assessor is $2,970,170. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That for the purpose of providing transportation and recreation services to and within the District during the 2019 budget year there is levied a tax of 14.005 mills upon each dollar of the net total assessed valuation of all taxable property within the District for the year 2018. Section V, Page 38 Section 2. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon Local Improvement District No. I as hereinabove determined and set. ADOPTED this 111h day of December 2018. AVON TOWN COUNCIL By: Je ie Fancher, Mayor Attest: pj,r2»dc.Tovras, bcp Town c Section V, Page 39 County Tax Entity Code DOLA LGID/SID CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments TO: County Commissioners' of Eagle County , Colorado. On behalf of the Town of Avon General Improvement District No -I , taxing entity)A the Town Council governing body)— of the Town of Avon local government)C Hereby officially certifies the following mills to be levied against the taxing entity's GROSS $ 2,970,170 assessed valuation of: (GROSSO assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E) Note: If the assessor certified a NET assessed valuation AV) different than the GROSS AV due to a Tax Increment Financing (TIF) Area' the tax levies must be calculated using the NET AV. The taxing entity's total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Submitted: 12/04/2018 not later than Dec. 15) (mm/dd/yyyy) NETC assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) for budget/fiscal year 2019 YYYy) PURPOSE (see end notes for definitions and examples) LEVYZ REVENUE' - 1. General Operating Expenses" 14.005 mills $ 41,597 2. <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction' < > mills $ < > SUBTOTAL FOR GENERAL OPERATING: 3. General Obligation Bonds and Interest' 4. Contractual Obligations" 5. Capital ExpendituresL 6. Refunds/Abatements" 7. Other" (specify): 14.005 mills $ 41,597 mills $ mills $ mills $ mills $ mills $ mills $ SumofGeneral OperatingTOTAL: • [ Subtotal and Lines 3 to 7 , 14.005 mills Contact person: Daytime print) Scott right, Asst. Town Manager phone: (970) 748-4055 Signed:U_QQL-- Title: Mayor Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156. If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 1 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor's jtnal certification of valuation). Form DLG 70 (rev 7/08) Page 1 of 4 Section V, Page 40 Notes: Taxing Entity—A jurisdiction authorized by law to impose ad valorem property taxes on taxable property located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an area of excluded property formerly within a special district with outstanding general obligation debt at the time of the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general obligation debt service is administered by another local governmentc. s Governing Body—The board of county commissioners, the city council, the board of trustees, the board of directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy. For example: the board of county commissioners is the governing board ex officio of a county public improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors of the water subdistrict. c Local Government - For purposes of this line on Page lof the DLG 70, the local government is the political subdivision under whose authority and within whose boundaries the taxing entity was created. The local government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of this form: 1. a municipality is both the local government and the taxing entity when levying its own levy for its entire jurisdiction; 2. a city is the local government when levying a tax on behalf of a business improvement district (BID) taxing entity which it created and whose city council is the BID board; 3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire district levies property taxes. 4. a town is the local government when it provides the service for a dissolved water district and the town board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a levy for the annual debt service on outstanding obligations. GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed Value found on Line 2 of Form DLG 57. E Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this certification no later than August 25`h each year and may amend it, one time, prior to December 10`h. F TIF Area—A downtown development authority (DDA) or urban renewal authority (URA), may form plan areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net, Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net assessed value. G NET Assessed Value—The total taxable assessed valuation from which the taxing entity will derive revenues for its uses. It is found on Line 4 of Form DLG 57. n General Operating Expenses (DLG 70 Page 1 Line 1)—The levy and accompanying revenue reported on Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved, use Line 7 (Other). Form DLG 70 (rev 7/08) Page 3 of 4 Section V, Page 41 CERTIFICATION OF TAX LEVIES, continued THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.) Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDS': 1. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: 2. Purpose of Issue: Series: Date of Issue: Coupon Rate: Maturity Date: Levy: Revenue: CONTRACTSK: 3. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4. Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S. Form DLG 70 (rev 7/08) Page 2 of 4 Section V, Page 42