2017 Final Adopted BudgetTHIS PAGE INTENTIONALLY LEFT BLANK
2017 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Assistant Town Manager
TOWN OF AVON, COLORADO
2017 ANNUAL BUDGET
Town Council
Jennie Fancher, Mayor
Sarah Smith Hymes, Mayor Pro Tem
Megan Burch
Matt Gennett
Amy Phillips
Scott Prince
Jake Wolf
Town Staff
Virginia Egger, Town Manager
Scott Wright, Assistant Town Manager
Matt Pielsticker, Planning Director
John Curutchet, Recreation Director
Greg Daly, Police Chief
Justin Hildreth, Town Engineer
Gary Padilla, Public Works Director
Jane Burden, Transit Director
Rego Omerigic, Fleet Director
Lance J. Richards, Human Resources Director
Cover Photo: Salute to the USA 2016 Event
By Zach Mahone
Town of Avon
2017 Annual Budget
Table of Contents
Page 1
I. Introduction
1-5 Budget Message
6 Organizational Chart
7-8 Profile of the Town
9-18 2017-2018 Strategic Plan
II. Budget Structure
1-2 Fund Descriptions and Basis of Budgeting
3-6 Financial and Budgetary Policies
III. Financial Overview and Fund Summaries
Consolidated Financial Shedules and Graphs
1 Financial Overview - Total All Funds
2-3 Financial Overview - Total By Fund - 2017 Adopted Budget
Revenues
4 Graphs - 2016 & 2017 Total Operating Revenues by Source
5 Graph and Table - Taxes by Type
6 Graphs - Property Tax
Expenditures
7 Graphs - 2016 & 2017 Total Expenditures by Function
8 Graph and Table - Expenditures by Fund Type
9 Graph and Table - Operating Expenditures by Category
10 Graph and Table - Personnel Expenditures
11 Graph and Table - Fund Balances
General Fund
12 Fund Summary
13 Graphs - Operating Revenues and Operating Expenditures
14 Graph and Table - Tax Revenue
15 Graph and Table - Expenditures by Object Class and Function
16-18 Revenue Detail
19-20 Department Expenditure Summaries
21 Departmental Operating Costs
22-24 Town Center West Maintenance Fund
25-28 Avon Urban Renewal Authority Fund
29-30 Community Enhancement Fund
31-32 Water Fund
33-34 Affordable Housing Fund
35-36 Debt Service Fund
37-41 Transit Enterprise Fund
42-45 Fleet Maintenance Enterprise Service Fund
46-52 Equipment Replacement Internal Service Fund
Town of Avon
2017 Annual Budget
Table of Contents
Page 2
IV. Capital Projects
1 Capital Projects Budget Summary
2 Capital Projects Fund Summary
3-4 Capital Projects Fund 5-Year Plan - Summary
5-7 Capital Projects Fund 5-Year Plan - Inventory Detail
8 Funding Sources
9-19 Capital Project Descriptions
V. General Fund Department Summaries
A. General Government
1-3 General Government Budget Summary
4-5 Mayor and Town Council
6 Boards and Commissions
7 Town Attorney
8-10 Town Clerk
11-12 Municipal Court
13-14 Town Manager
15-17 Community Relations
B. Human Resources
1-3 Human Resources Budget Summary
4-6 Human Resources
C. Finance & IT
1-3 Finance and Administration Budget Summary
4-7 Finance
8-11 Information Systems
12-15 Nondepartmental
D. Community Development
1-3 Community Development Budget Summary
4-6 Planning
7-9 Building Inspection
10 Economic Initiatives
11-15 Town Produced Events
16 Signature Event Seed Funding
17 Community Grants
E. Police Department
1-3 Police Department Budget Summary
4-8 Police Administration
9-14 Patrol
15-16 Investigations
F. Public Works
1-3 Public Works Budget Summary
4-12 Roads and Bridges
13-20 Parks
Town of Avon
2017 Annual Budget
Table of Contents
Page 3
G. Engineering
1-2 Engineering Budget Summary
3-5 Engineering
6-13 Buildings and Facilities
H. Recreation
1-3 Recreation Budget Summary
4-7 Recreation Administration
8-9 Adult Programs
10-14 Aquatics
15-16 Fitness
17-19 Guest Services
20-22 Youth Programs
23 Cabin
VI. Enterprise Fund Departments
I. Transit
1-3 Transportation Department Budget Summary
4-6 Transit Administration
7-10 Transit Operations
11-13 Transit Wash Bay
J. Fleet Maintenance
1-2 Fleet Maintenance Department Budget Summary
3-8 Fleet Maintenace
VII. Supplemental
1-2 Personnel Schedule - Full-time Employees
3-5 Position Classifications and Salary Ranges
6 Debt Schedule
7 Legal Debt Margin
8-27 Chart of Accounts
28-30 Resolution No. 16-29, Adoption of 2017 Operating Budgets
31-32 Resolution No. 16-30, Adoption of 2017 Capital Improvement Program Budget
33-34 Resolution No. 16-03, Adoption of 2017 Urban Renewal Authority Budgets
35-36 Resolution No. 16-35, Property Tax Levy
37-39 Resolution No. 16-36, Property Tax Levy - General Improvement District
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January 12, 2017
Mayor, Town Council and Avon Residents:
I am pleased to present the Town of Avon 2017 Adopted Budget and the 2018 Proposed Budget. This
budget document reflects the Town’s commitment to provide high-quality yet cost-effective services
while exercising prudent financial management and reflecting the Town’s stable financial position.
This budget document provides a detailed description of the Town’s investment of its valuable resources
in operations and capital projects. Included in this description is information on the Town’s
organizational structure, historic and projected revenues and expenditures, and explanations for how
funding decisions are guided. The document also includes a detailed five-year plan for major capital
project investments. The budget was adopted by the Town Council on December 8, 2015, after a series
of work sessions and public hearings.
Strategy and Priorities
The 2017-18 budget is guided by the 2017-2018 Town of Avon Strategic Plan, which was adopted by the
Avon Town Council on June 28, 2016, and was developed to help guide decision-making and provide the
structure for ensuring that investments and programs reflect Council priorities in achieving the vision
and adopted plans of the Town of Avon. The Strategic Plan is updated each year to reflect the
important worked planned by the Town. This budget reflects the Town’s commitment to the successful
implementation of the Strategic Plan’s vision for the continued growth and development of Avon.
Contained within the Strategic Plan, is the Strategic Plan Vision which provides a dynamic overview
describing the way of life in Avon, the value the community holds, and serves as a comprehensive
statement regarding the focus and directed outcomes of the Town’s work.
Strategic Plan Vision
“…to provide a high quality of life, today and in the future, for a diversity of people and interests, and the
promote their ability to live, work, visit and recreate in the community.”
From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the
Town. The four outcomes are outlined below:
• Support a strong community, building on strengths as a year-round mountain resort community;
• Preserve and enhance the natural environment;
• Develop inclusive and diverse economic, educational and cultural opportunities;
• Provide a responsive, cutting-edge and effective government
Once the Strategic Plan is adopted, the proposed budget is prepared with departments submitting their
plans for implementing the strategies necessary to achieve the outcome identified above.
Section I, Page 1
Priority Based Budget
The 2017-18 budget utilizes a Priority Based Budget (PBB) approach for using a strategic decision-making
process in funding programs and services to best ensure effective use of the Town’s limited resources.
This process is intended to evolve over time to provide more useful information as to the relative
importance of individual programs and services which can then be prioritized within and across
departments.
The PBB approach requires budget narratives which describe discrete and specific activities and
operations for each Town fund and program. Each operation is then quantified in terms of estimated
personnel and nonpersonnel costs providing a total cost for the operation.
Performance Metrics
In addition to the budgets being described and quantified as activities and operations, “performance
metrics” for each of the operations are included. Performance metrics are constructed to encourage
performance improvement, effectiveness, efficiency, and appropriate levels of internal controls. The results
are intended to help all departments incorporate "best practices” into each operation. The incorporation of
performance metrics is a delineation of how department effectiveness will be quantified. The metrics, and the
use of the results, are expected to evolve as Avon municipal government becomes more adept in defining,
using and amending these measurements.
Budget Overview
Property Tax and Sales Tax Collection
The Town’s net assessed valuation declined by 0.3%, in 2016, to a total value of $193,982,580. The
Town’s mill rate for general operating purposes will remain at 8.956 mills, while the mill rate for debt
service will decrease from 2.809 mills to 0 mills due to the final maturity of the Town’s general
obligation bonds in December, 2016.
Sales tax revenues for 2017 are projected to grow 4% over revised 2016 estimates. These revenue
sources were revised up from the original adopted 2016 budget due to a strong year and a continuing
growth. Accommodation tax revenues for 2017 are projected to grow 6% over revised 2016 estimates.
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2012 2013 2014 2015 2016
YTD Sales Tax Comparison January - November
Section I, Page 2
All Funds: The Town’s total 2017 appropriations for all funds equals $33,438,157. Total estimated
revenues for 2017 are $31,226,811, and estimated total ending fund balances are $12,927,943.
Appropriations exceed revenues due mainly to the carryover of previously funded existing capital
projects in the Capital Projects Fund.
Taxes make up 70.35% of estimated operating revenues, with charges for services making up 17.63%
and intergovernmental revenues 7.85%. Public works and engineering constitutes the highest
percentage of operating expenditures at 26.59%, with transportation and fleet maintenance at 20.81%,
public safety at 19.48%, general government/finance at 19.42%, recreation at 8.29%, and community
development at 5.41%.
General Fund: General Fund operating revenues are budgeted at $15,399,577 in 2017, with taxes
accounting for the majority of revenues ($12,245,424; 79.5%). Sales and accommodation taxes
represent 74.6% of total taxes, with general property taxes representing 14.2%.
Appropriations for 2017 General Fund operating expenditures total $13,513,630. Expenditures for
public works make up the largest portion (32.9%), with public safety at 24.9%, general government
24.6%, recreation 10.6%, and community development 6.9%.
Fund balances in the General Fund are budgeted to increase by $160,274 to a total estimated ending
balance of $4,736,968 for 2017. The estimated ending fund balance represents 30.6% of 2017 General
Fund appropriations or the equivalent of four (4) months of operations. The Town, as a resort
community, retains this level of fund balance because of its heavy reliance on sales and property tax
revenues, which can fluctuate due to the weather conditions related to winter snowfall and drought
periods, the national economy, and general tourism demand. The Town’s fund balance provides the
resources necessary to be more adaptable to the short-term financial environment and reduces the
need for long term capital financing.
Reserve Policy - General Fund fund balances reflect an allocation of restricted and unassigned fund balances,
including the Town’s policy of maintaining a 25% minimum reserve balance. Restricted fund balances include
the 3% TABOR Emergency Reserve. In addition, assigned fund balances of $390,000 for Special Events were
established in the 2017 budget.
Capital Projects Fund: Total expenditures in the Capital Projects Fund are budgeted at $8,755,457 for
2017. Major projects include the new Town Hall tenant finish ($2,699,500), the Nottingham Park
playground project ($798,300), remodel of the Nottingham Park restrooms ($221,850) and the Beaver
Creek Blvd. Walkability project ($2,500.000)..
The Town collects a 2% tax on the sale price of real property within the Town. These monies are
dedicated to capital improvement projects. Real estate transfer tax collections totaled $2,369,314 in
2015, are estimated at $2,300,000 for 2016, and are budgeted at $2,200,000 for 2017. Demand
continues to grow for residential and retail/commercial real estate, and local construction contractors
indicate strong demand for work in Eagle County.
Debt Service Fund: Appropriations in the Debt Service Fund equal $1,027,469 for 2017. Revenues for
payment of debt service come from transfers in from the Capital Projects Fund. The Series 2004
General Obligation Refunding Bonds reached final maturity in December 2016, so in 2017 the Town’s
debt service mill levy will drop to zero. All remaining debt issues are certificates of participation.
Section I, Page 3
Transit Fund: Appropriations for the Transit Fund, an enterprise fund, total $1,948,359 in 2017.
Revenues in support of the expenditures include $1,182,000 from the 2017 General Fund operating
subsidy; property taxes of $40,397 from General Improvement District No. 1; charges for services from
Beaver Creek of $125,000 for skier and evening restaurant shuttles, and $104,930 from bus wash
revenues by both third party and Town departments; other revenues of $73,440 for the lease of bus
parking spaces to ECO, and $20,500 in advertising revenues. An FTA grant of $328,000 is anticipated for
the purchase of a new transit bus. Additional support of $64,092 from the Transit fund balance is
budgeted in 2017 to balance revenues and expenditures. The total estimated ending fund balance is
$566,349.
Fleet Maintenance Fund: A second enterprise fund, Fleet Maintenance, has budgeted operating
revenues of $1,279,426 from charges for services provided to both third parties and Town departments.
An additional $400,000 in other sources is provided through a General Fund operating transfer.
Appropriation are budgeted at $1,652,546 with a small ending surplus of $26,880. The total estimated
ending fund balance is $166,630.
Other Funds: The Urban Renewal, Community Enhancement, Water, and Affordable Housing Funds
provide for the accounting of dedicated revenues to specific types of expenditures. Revenues to these
funds generally are aggregated over a period of years into their respective fund balances, and then
spent for prioritized capital projects through a transfer to the Capital Projects Fund.
2017 Budget Expenditure Highlights
The 2017 budget has been developed to address priorities identified in the Strategic Plan with major
emphasis on the following:
Planning for the construction of new facilities incorporating paperless workflows and strategies to
reduce waste into several areas of the budget. In addition, the Finance and HR departments are
conducting studies to analyze work efficiencies surrounding the use of mission critical software
systems.
Avon’s strategic plan recognizes the importance of vibrancy and activity within the Town and states
that it will be supported by partnering with existing special events and attracting an array of new
and diverse cultural, educational and recreational events to Avon which meet the Town’s brand and
are in concert with the values of our community.
The Town’s significant investment in special events continues in 2017 with several new and
returning signature events. A total budget of $50,000 is budgeted for signature events, with
another $390,000 set aside in fund balances for events unnamed at the time the budget was
adopted. Another $302,421 is budgeted for Town-produced events.
In addition to special events, the Town continues to solicit and develop a diverse program of arts,
educational, cultural and recreational offerings, and continues to expand the use of the Nottingham
Park Pavilion. In particular, the Nottingham Park Destination Jump, Splash, Learn Playground is
scheduled for construction in 2017.
Implement marketing plan priorities, including: 1) Pool marketing resources among departments for
cross promotion and integrated communication; 2) Develop partnerships with local and regional
businesses to keep these entities updated on Town priorities and activities; 2) Continue Town
Council festival booth outreach, host coffee chats and create stand-alone displays; 3) Evaluate 2016
Section I, Page 4
Town of AvonOrganizational Chart
Section I, Page 7
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west
of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of
U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate
Highway 70 from east to west. The primary transportation route to and from Avon is I-70.
Aviation services and transportation are available at the Eagle County Airport, 24 miles west
of the Town. The Town provides bus transportation services within the Town and offers a
high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served
by the Eagle County Regional Transit Authority which provides bus service throughout Eagle
County. Eagle County encompasses approximately 1,694 square miles and spans from the
summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is
public – comprised of National Forests, wilderness areas, Bureau of Land Management
properties, and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census
reported a population of 6,447. This figure represents the permanent resident population.
Total population increases significantly during the winter season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Clerk and Municipal Judge. The Town Manager is responsible for carrying out the policies
and ordinances of the Council, overseeing the day-to-day operations of the Town, and for
appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November, 2012, and the remaining
four to be elected in November, 2014. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings
of council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4)
Council members are required for the adoption of an ordinance, resolution, order for
appropriation, approval of contract or approval of intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed
value of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. The Town has the power
by state statute to extend its corporate limits by annexation, which is done periodically
when deemed appropriate by the Town Council.
Section I, Page 8
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial
planning and control. No later than October 15th, the Town Manager submits to the Mayor
and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and
estimated revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to
the budget may increase the authorized expenditures to any amount greater than the total
amount of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by
the Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Vail was ranked in SKI Magazine Reader’s Resort Survey as the #3 ski resort
in North America for the 2012-2013 season, while Beaver Creek Resort was ranked 9th.
In addition to skiing and associated winter-time activities, the area promotes a number of
summer activities. The Town of Avon sponsors numerous special events throughout the
year to area residents and visitors including a 4th of July fireworks display; multiple sporting
events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like
the Father’s Day Fishing Derby. Avon’s Whitewater Park, with three distinct water features,
is also open all summer for boaters and spectators to enjoy. Offering several championship
golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40
golf communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
TOWN OF AVON
2017-2018
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 16-19, Series of 2016
June 28, 2016
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 9
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring
investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of
Avon. This work of the Council has been done since 2013, when the Town’s first Strategic Plan was developed
and adopted at regular Council meetings, with meeting notice.
In July of 2015, the Town Council provided the opportunity for residents and businesses to identify the most
important issues in the Town through civic engagement outreach at open houses. The outreach was specific to
the development of a community survey, which was distributed to all residential households and businesses in
Avon on August 3, 2015. Results were presented to Council on September 22, 2015. The results have aided the
Council in identifying priorities over the next several years and have provided information as to other methods
to engage the public in the vision and strategic planning of the Town.
The Strategic Plan is updated each year to reflect dynamic change, as may be needed, and to present to the
Avon community the important work planned by the Town over the planning period.
• The following section presents the Strategic Plan Vision, which provides a dynamic overview describing
the way of life in Avon, the values the community holds and serves as a comprehensive statement
regarding the focus and directed outcomes of the Town’s work.
• From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the
Town. The four outcomes, with successes, challenges and strategies to achieve each vision are detailed,
resulting in a Strategic Plan.
Once the Strategic Plan is adopted, a budget is prepared to meet the multi-year program, followed by
each department submitting a business work plan to the Town Manager identifying the timing and
process for implementing each strategy. Progress on the work plans are monitored to ensure
outcomes are met.
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 10
Strategic Plan Vision
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a focus on
families and workers, and that will build on its strengths to become a nationally and internationally recognized
year-round mountain resort community. Committed to providing a high level of municipal services for our
citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational
and educational offerings in partnership with our broader community and regional public and private sector
agencies, thereby ensuring sustained economic vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at
its founding and in its early years. It is this superior level of quality development that Avon believes will be its
comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and the
built environment. The importance of vibrancy and activity within the Town will be supported by attracting an
array of new and diverse cultural and recreational events to Avon which are in concert with the values of our
community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that will
lead the successful implementation of this vision for the growth and development of Avon.
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 11
Strategic Plan Fiscal Years 2017-18
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy, attentive to
business retention and proactively partnering with the private sector to expand Avon’s retail and commercial base.
The Town’s commitment to planning for future growth; openness to new community development trends; and,
recognition of private property interests and the costs of doing business with the Town, sets forth a dynamic
relationship for the successful construction of the built environment and business growth.
RECENT SUCCESSES
MEDICAL OFFICE BUILDING TCO/CO - ELEMENTARY
SCHOOL STREET SAFETY IMPROVEMENTS -
DEVELOPMENT OF E/WBC BLVD WALKABILITY
DESIGN TEST & FINAL PLAN - WAYFINDING SIGNAGE -
BUS SHELTER CONSTRUCTION – MARKETING PLAN
COMPLETED – WILDRIDGE LOT SPLIT REGULATION
UPDATE
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL HOUSING FOR
WORKERS & SENIORS - FEW HOUSING OWNERSHIP
OPPORTUNITIES - CHANGING DEMOGRAPHICS OF
THE SKI INDUSTRY & INCREASED COMPETITION
STRATEGIES
Tier 1 Priorities
Develop Town of Avon Housing Guidelines, including but not limited to an employee housing resident goal
Develop diverse options for local working housing through public –private partnerships
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding
Bid and construct approved E/WBC Boulevard walkability plan in one or two phases depending
on cost
Complete walkability plan for the remainder of the Avon core as an initial phase of the
development of a comprehensive parking and multi-modal transportation plan, including the
remediation of sidewalk gaps
Fully support Avon transit as a key element of a walkable community, including funding of a
Town late night transit loop; testing taxi, dial-a-ride or transportation network company (e.g.,
Uber) services for low-ride routes, including Wildridge; stay attentive to the potential role of
autonomous cars
Determine funding for a Town of Avon internal late night bus
Proactively partner with ECO and other Eagle County jurisdictions to fully consider transit
consolidation opportunities, expansion of commuter service for employees who work late
shifts and other transit initiatives to improve service and efficiency
With consultant services, prepare master land use plans for Tract G, Lot 5 and Swift Gulch, building on the
Stan Clauson Associates, November, 2015, initial plan; and a comprehensive parking plan for the Town’s
commercial core. In the Tract G planning, evaluate expansion of the Recreation Center and a parking
garage. Engage a citizen committee to serve as a stakeholder group for consideration of the relocation
of the Hahnewald Barn, Blacksmith Shop and Cabin in the Town of Avon. The consultant will also prepare
a parking plan for Town of Avon commercial core. The planning will be an inclusive process with the
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 12
greatest civic engagement from the initial meetings through Planning and Zoning Commission
recommending action and Council adoption hearings.
Analyze the current Real Estate Transfer Tax primary exemption of $160,000 as a mechanism to increase
affordable opportunities for homeownership in Avon to support employee housing shortages for Avon
businesses; as well as explore other regulatory and revenue generating options, including voluntary
contributions to support the development of employee housing
Evaluate the tiers of the Avon water tap fee to ensure that the fee accounts fairly for residential home
sizes.
Monitor the status of the Town’s request to the USFS, under the Town of Avon – USFS Memorandum of
Understanding, to study USFS Road 779, also known as the Metcalf access road, for progress through the
planning process and budget funds for the development of the road access and/or parking lot.
Tier 2 Priorities
Evaluate the formation of a special improvement district to improve the facades of the Avon Center,
Comfort Inn, First Bank, and other properties along E/W Beaver Creek Boulevard, including development
of public spaces
Map railroad right-of-way and Town easements to evaluate transportation options
Work with local merchants on a bike sharing program
On-going
The Town shall be proactive in outreach to the Elementary School and communities to the west of the
school to fully include these populations in 1) decisions of the Town, and 2) assessing and funding
service, capital, maintenance and infrastructure needs; with consistent and robust outreach and
marketing of the Towns programs, such as Recreation Center swim lessons, to improve accessibility and
greater participation in programs and activities
Work proactively with the owners of vacant commercial property to find leaseholders and/or
redevelopment projects and, when appropriate, 1) Utilize Urban Renewal Authority tax increments
generated from the existing district or in a potential new Urban Renewal Authority district, and/or
2) Other economic development incentives including tax rebates, zoning amendments, etc.
Maintain a strong partner relationship with the Avon business community, nonprofits, Walking
Mountains Science Center, Vail Leadership Institute/Vail Centre and developers.
Actively employee the service of the Vail Valley Partnership in meeting and working with Avon’s
businesses
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 13
Strategic Plan Fiscal Years 2017-18
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the
Town. Avon will promote sustainability through the funding of programs and projects to protect the Town’s
and the regions clean waters and clean air.
RECENT SUCCESSES
UERWA UNALLOCATED POLICY ADOPTED – WATER
ORIENTATON FOR TOWN COUNCIL – WILDFIRE
COORDINATION WITH ERFPD FOR HOMEOWNER
OUTREACH – MOUNTAIN STAR FUNDING
AGREEMENT -
CURRENT CHALLENGES
POTENTIAL COLORADO WATER COMPACT CALLS &
SHORTAGES - WILDFIRE POTENTIAL - POTENTIAL
LONG-TERM DROUGHT IMPACTS - EAGLE RIVER
PROTECTION - CLIMATE CHANGE - RESOURCE COST
ESCALATION
STRATEGIES
Tier 1 Priorities
Evaluate all Town projects to the greatest extent possible under an objective of climate change
mitigation, considering financial feasibility of cost reductions and beneficial impact to the environment
Amend the Town’s landscape code to more effectively replace vegetation which has been removed
With the expertise of the UERWA, develop outdoor landscape guidelines/regulations to reduce water
use and off-site impacts, such as fertilizer run-off, which can affect the Eagle River
Assess the Town's public tree stock in the park and in right-of-ways for timely replacement
Proactively ensure trees on public and private property do not host and spread viruses; remove dead
trees with a well-developed landscape program
In planning for the new Police Station and Town Hall, adopt a paperless strategy to reduce waste and
support files, etc.
Tier 2 Priorities
Consider adopting a “pay-as-you-throw” refuse system and evaluate franchise agreements for waste
haulers
Consider legislation to end the use of plastic bags by retailers in the Town of Avon
Take the lead role in working with the UERWA to assess and potentially partner with the Aspens Mobile
Home Village to improve and/or replace the property’s water distribution system to eliminate water loss
Develop a plan to improve the visual gateway and corridor along I-70
On-going
Partner with Eagle County and its political jurisdictions to implement the Eagle County Climate Action Plan
Participate as a member of the Urban Run-off Group to evaluate and support, as appropriate, needed Eagle
River improvements
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 14
Strategic Plan Fiscal Years 2017-18
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with existing special
events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which
meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive
sense of place and public.
RECENT SUCCESSES
MAIN STREET MALL/PAVILION DIVERSE EVENT &
FESTIVAL ACTIVATION - MAIN STREET MALL
COMPLETION & ACTIVATION COMPLETION OF
REGIONAL TRAIL AND METCALF CLIMBING LANE –
EXPANSION OF MOBILE CART PROGRAM AND FOOD
TRUCK PROGRAM AT NOTTINGHAM PARK -
PLAYGROUND DESIGN COMPLETED WITH CITIZEN
COMMITTEE – MARKETING PLAN COMPLETED –
TRAILS MASTER PLAN UPDATED
CURRENT CHALLENGES
IDENTIFYING & NURTURING A DIVERSE &
SUSTAINABLE YEAR-ROUND SCHEDULE OF
CULTURAL EVENTS - SUMMER REVENUE, WHEN
MEASURED BY SALES TAX, LAGS WINTER RECEIPTS
STRATEGIES
Tier 1 Priorities
Prepare, with consultant services, a GOCO grant to relocate and upgrade the Harry A. Nottingham Park
Playground; with successful funding and grant match construct the new Destination Jump, Splash, Learn
playground
Continue to solicit, develop and fund, in partnership with qualified producers, a diverse program of
vibrant arts, educational, cultural and recreational offerings at the Pavilion & Mall, as directed through
the annual Town Council review of all offerings. In particular, seek to add live theater as a desired multi-
day or evening festival. Expand use of the Pavilion in shoulder seasons to local band productions, which
are low key and low budget, such as a battle-of-the-bands or open mike nights.
Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon Town
Council, as soon as possible; pursue construction grants
Tier 2 Priorities
Build photo monuments around the commercial core to memorialize Avon’s history
Evaluate a Scientific and Cultural District to provide funding to Walking Mountains educational programming
and Avon’s cultural activities
Identify locations for the installation of outdoor percussion instruments and fund in the Capital Projects Fund,
when feasible
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 15
On-going
When approving Town funded or supported festivals and events which offer alcoholic libations, require
that the sponsoring non-profit is an Avon community grant recipient or locally based nonprofit.
Support regional World Class events and the Walking Mountains School
As appropriate, share the results of the Community Survey with potential business interests in terms of
types of businesses and services desired in Avon
Maximize the grant resources available through potential sources available such as through the Office of
Economic Development and International Trade, including its new Outdoor Industry Recreation Office; a
Scientific & Cultural Facilities District, and Department of Local Affairs
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 16
Strategic Plan Fiscal Years 2017-18
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a “competitive” business and in a manner which is
client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing
best practices, and using Town resources effectively and efficiently in each department. Ensure the Avon Police
Department is fully invested and highly successful as a community policing agency for the Town. Provide for
the development of capital projects, which support the community-resort economy, and promote the Town
brand through a five-year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you-
go, new mill levy and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative
and resilient to change.
RECENT SUCCESSES
COUNCIL STRATEGIC PLAN ADOPTED – POLICE
STATION DESIGNED & BALLOT ISSUE FOR FUNDING
APPROVED – PURCHASE OF NEW TOWN HALL -
BALANCED BUDGETS/RESERVES MAINTAINED - CIVIC
ENGAGEMENT PROGRAMS - EXPENDITURE SAVINGS -
DEFFERED MAINTENANCE FUNDING
CURRENT CHALLENGES
CIVIC ENGAGEMENT OUTREACH CHALLENGES -
LABOR FORCE COMPETITION - COMPETING FOR
GRANTS FOR PUBLIC PROJECTS – FULL
IMPLEMENTATION OF COMMUNITY POLICING
PRACTICES IN THE POLICE DEPARTMENT
STRATEGIES
Tier 1 Priorities
Complete construction of the new Police Station at the Public Safety Facility and staff relocation, in an
amount not exceed $6.5 million dollars
With Design Committee oversight, complete construction of the new Town Hall and staff relocation, in
an amount not to exceed $3.0 million dollars
Expand the participation in the Second Annual Town Clean-up Day with earlier marketing and community
picnic after the completion of the clean-up
Implement the Marketing Plan’s 2017 priorities: 1) Pool marketing resources among departments for
cross promotion and integrated communication; 2) Develop partnerships with local and regional
businesses to keep these entities updated on Town priorities and activities; 2) Continue Town Council
festival booth outreach, host coffee chats and create stand-alone displays; 3) Evaluate 2016 wayfinding
investments and expand for the visitor/resident experience; 4) Create a regional media strategy; 5) Focus
social media by audience; and 6) Rebrand transit
Support the Police Department under a “community policing” philosophy through outreach to other
resort communities to learn about successful practices, implementing and monitoring successful
practices; and through analyzing call data and workloads to schedule and direct policing duties under the
best practices community policing standards for resort communities
Participate in the Mountain Connect broadband community; develop a program to ensure fiber is proactively
developed in Avon as growth occurs
Identify location(s) and cost(s) for the development of one or more dog parks in Avon or nearby in
partnership with Eagle-Vail
Develop a pedestrian lighting plan for Nottingham Park to increase late night safety
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 17
Tier 2 Priorities
For Nottingham Road, conduct an engineering assessment to 1) investigate the stability and condition of
the road; and 2) ability to expand the paved surface to improve pedestrian safety and access
In a collaborative work group, with Eagle County, its municipalities and major metropolitan districts,
review Eagle County’s revenues and expenditures apportionment
Plan and budget for the development of Lot 5, in the Five Year Capital Improvements Plan, including adding a
reserve line item for an equipment and vehicle storage facility and future office space
Seek a short-term title sponsor for the Avon Performance Pavilion.
On-going
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate
Provide strategic Council leadership, consistently practicing open and transparent government
Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees, a
bi-annual community survey, volunteerism program, etc.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to
economic fluctuations; transfer surplus funds to capital projects
Continue to develop annual department work plans, which are measurable and maintain accountability
Hold annual or bi-annual sessions in joint meeting settings with government partners
2017-18 STRATEGIC PLAN
June 28, 2016
Section I, Page 18
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 1
Fund Fund Type Purpose Major Revenue Sources
General Fund General
The Town’s primary operating fund.
It is used to account for all activities
of the Town not required to be
accounted for in some other fund.
General property taxes, sales taxes,
utility taxes, lodging taxes, franchise
fees, licenses & permit fees,
intergovernmental revenues,
recreation charges, fines &
forfeitures, investment earnings,
other miscellaneous revenues.
Avon Urban
Renewal Fund
Special
Revenue -
Major
Used to account for the activities of
redevelopment that are undertaken
by the Avon Urban Renewal
Authority, including issuing debt and
constructing public improvements.
Property tax increment revenues,
bond proceeds
Water Fund
Special
Revenue -
Major
Used to account for the cost of
maintaining certain water-related
assets and for the receipt of water
surcharges and tap fees within the
Town limits.Water surcharges, tap fees.
Debt Service
Fund
Debt
Service
Used to account for the
accumulation of resources for the
payment of principal and interest on
the Town's general obligation and
revenue bonds.
Property taxes, transfers-in from
other funds.
Capital Projects
Fund Capital
Used to account for the acquisition
and construction of major capital
facilities and infrastructure.
Real estate transfer taxes, transfers-
in from other funds.
Transit Fund Enterprise
Use to account for activities involved
in operating the Town's transit
system.
General Improvement District No.1
property taxes, contracts with other
local entities and wash bay charges.
Fleet
Maintenance
Fund Enterprise
Used to account for activities
involved in performing maintenance
of Town fleet and certain other
equipment and for certain 3rd party
entities.
Charges for services from Town
departments and 3rd party entities,
and sales of fuel.
Equipment
Replacement
Fund
Internal
Service
Used to account for the rental of
vehicles and equipment to Town
departments for the accumulation of
funds for future replacement.
Rental charges to other funds and
departments for use of equipment,
sales of capital assets, and capital
lease proceeds.
Town Center
West
Maintenance
Fund
Special
Revenue-
Non-major
Maintenance of Town Center West
mall, Lake Street, and Avon Station
areas.
Transfers in from Avon URA and
General Fund.
The Town of Avon provides an extensive range of municipal services. The following is a description of the
Town's funds with major revenue sources listed.
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 2
Fund Fund Type Purpose Major Revenue Sources
Community
Enhancement
Fund
Special
Revenue-
Non-major
Used to account for revenues
received from the 1% Community
Enhancement Fee for use for
beatification projects, energy
conservation projects, equipment
and technology upgrades for
schools, scholarship funds,
acquisition of open space and/or
park land, sponsorship of special
community events, and
undergrounding of overhead electric
and other utility lines.
1% Community Enhancement Fee
from Holy Cross pursuant to
franchise agreement.
Affordable
Housing Fund
Special
Revenue-
Non-major
Used to account for accumulation of
resources received and restricted for
use in the Town's affordable housing
program.Affordable housing exaction fees.
Facilities
Reserve Fund
Special
Revenue-
Non-major
Used for the accumulation of
resources for deferred maintenance
and replacement of major
components of Town facilities.Transfers-in from General Fund.
Basis of Budgeting
All Town funds are budgeted using a current financial resources measurement focus and the modified
accrual basis of accounting. Under the modified accrual basis, revenue is recorded when it is both
measurable and available. Available means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period (60 days). Major sources of revenues which are
susceptible to accrual include property taxes, accommodations and sales taxes, and certain
intergovernmental revenues. Expenditures generally are recorded when the liability is incurred, as under
full accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due.
Section II, Page 3
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating and
CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall prepare and
submit to the Council a recommended budget for the next fiscal year and an accompanying
message. The Town Manager may delegate this responsibility to a budget officer. If so
delegated, the budget officer has full responsibility for managing the coordination and
administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be on
policy issues. Major policy issues such as funding priorities and “macro” problems shall be
described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable time
and energy to examining details of government operations. This watchdog function is important
and is an inevitable part of the budget review process. However, excessive review of details may
preclude thoughtful study of broader policy issues that rightfully should dominate public policy
debate. The Town Manager, Budget Officer, and Department Directors shall be expected to
provide sufficient information to help frame the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public study and
effectively communicates key economic issues and fiscal policies. The Town should avoid
preparing a budget document that is so detailed that it does not communicate effectively with the
public.
Long-range Planning. The operating budget shall be developed with a focus on long-term
financial stability. Long-term financial commitments should be evaluated closely. Nonrecurring
revenues and resources should not be used to finance continuing operations. Multi-year
projections of revenues and expenditures for the general, special revenue, and debt service funds
will be prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the
budgeting process as well as during the Council’s public review and budget adoption. Efforts to
improve the legitimacy of the budgeting process by involving the public shall be encouraged.
Town Council and staff should seek to obtain resident and business reactions before the budget
becomes adopted.
Level of Service. The Town shall endeavor to maintain current levels of service to its citizens.
No increase or decrease in service should be planned with the exception of items discussed
during the budget planning process.
Section II, Page 4
Performance Measurement. Efficiency and economy in the delivery of Town services is
always a priority. Where possible, the Town will endeavor to integrate performance
measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual
basis of accounting. Under this method, revenues are recognized when susceptible to accrual,
that is, measurable and available. Available means collectible in the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures, other than
interest on long-term obligations that is recorded when due, are recognized when they are
expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting.
While this method is not recognized as generally accepted for proprietary funds, it remains the
most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by
the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralize accounting system.
Accounting records are maintained in accordance with all legal requirements and generally
accepted accounting principles. This automated accounting system, including the Finance
Department’s policies and procedures and organizational structure, provide multiple levels of
controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs an independent certified public
accounting firm to annually audit its accounting records and review its internal controls. The
Town also submits its Annual Comprehensive Financial Report annually to the Government
Finance Officers Association for review regarding conformance to financial reporting standards.
The Town has received the Certificate of Achievement for excellence in Financial Reporting
each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable
revenue shortfalls and to insure desired cash flow levels. Fund balances should also be
maintained at levels sufficient to avoid undesirable borrowing.
Revenues. Revenues provide the resources by which the Town carries out its strategic plan,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its
supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be
established to ensure that rates are equitable and cover the total cost of providing the service or
that portion of the total cost deemed appropriated by the Town. All fee schedules should be
reviewed annually as a part of the budget process and adjusted accordingly.
Section II, Page 5
Grants. The Town shall aggressively seek a fair share of available State and Federal financial
support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to
applying for and accepting intergovernmental aid, the Town will examine the matching
requirements so that the source and availability of these funds may be determined before the
grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local tax
dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without
first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources
(current revenues plus beginning fund balance) will equal or exceed current expenditures. The
Town will avoid budgetary and accounting procedures which balance the budget at the expense
of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling
over short-term debt. The budget will provide for adequate maintenance and replacement of
capital plant and equipment. All budgetary procedures will conform with existing state and local
regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made without
the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total
operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a
competitive process. Vendors and Service providers should be selected using processes that
minimize opportunities for favoritism. The Town’s purchasing and procurement process should
encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of
surplus assets. Local vendors should be preferred only when such practices are shown to benefit
Town citizens and taxpayers. Emergency purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing
capital assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-
year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment
to a multi-year CIP program and relates directly to other long-range plans and policies of the
Town. The plan will be updated each year as part of the budget planning process. The plan may
include (in years other than the first year of the plan) “unfunded” projects that carry out the
Towns strategic and general objectives, but it should also include capital spending that identifies
specific projects that can and will be completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations but which have yet to be
expended.
Section II, Page 6
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations
during the annual budget process. Appropriations made in prior years for which expenditures
have not been changed nor projects completed will be reevaluated and incorporated into
appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be
prepared by staff when submitting a major capital improvement project to Council for
consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to
maintain capital improvements and addition staff needs must be identified, estimated and
amended if necessary, prior to making a final decision to approve and undertake a specific
capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for use.
Where new technologies permit labor savings or allow other cost reductions capital spending can
actually help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real
Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when
benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that
new development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits
enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
financing only considered when appropriate. Depreciable assets should, whenever
possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or expanded
facilities necessitated by growth should be financed primarily on a pay-as-you-go
basis, but when new improvements can be determined to benefit the overall
population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of life in
the Town of Avon and are consistent with the Town’s goals but cannot be categorized
as essential for the provision of basic services or maintenance of the useful life of
existing facilities. The source of funding in this category shall be determined by
looking to the ultimate beneficiary of the capital improvement.
Section III, Page 1
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Taxes 15,277,128$ 15,718,575$ 15,990,805 15,486,653$ 16,594,974$
Licenses and Permits 335,741 174,000 206,100 206,100 206,100
Intergovernmental 1,061,345 3,472,837 3,581,496 1,728,926 1,050,926
Charges for Services 3,858,292 3,798,675 3,511,875 3,882,138 3,832,546
Fines and Forfeitures 129,356 116,900 92,445 92,445 92,445
Investment Earnings 52,651 45,025 45,176 42,993 52,362
Other Revenue 623,345 603,594 584,850 575,860 575,960
Total Operating Revenues 21,337,858 23,929,606 24,012,747 22,015,115 22,405,313
Other Sources
Sales of Fixed Assets 31,025 15,000 26,000 15,000 15,000
Capital Lease Proceeds - - - 185,000 -
Bond and Loan Proceeds 3,800,000 9,102,205 6,602,205 3,000,000 -
Transfers-In From Other Funds 5,788,440 3,700,543 4,472,611 6,011,696 3,592,471
Total Other Sources 9,619,465 12,817,748 11,100,816 9,211,696 3,607,471
TOTAL REVENUES 30,957,323 36,747,354 35,113,563 31,226,811 26,012,784
EXPENDITURES
General Government and Finance 2,916,095 3,205,336 3,187,869 3,359,093 3,590,900
Community Development 1,348,166 1,495,777 1,380,476 935,279 971,096
Public Safety 3,007,164 3,253,667 3,204,355 3,370,680 3,545,647
Public Works, Engineering and Utilities 4,080,272 5,420,784 5,260,944 4,600,883 4,479,034
Transportation and Fleet Maintenance 3,021,627 3,901,690 3,199,745 3,600,905 3,203,670
Recreation 1,147,149 1,288,912 1,294,689 1,434,122 1,475,190
Total Operating Expenditures 15,520,473 18,566,166 17,528,078 17,300,962 17,265,537
Debt Service 1,890,093 2,062,269 2,069,599 2,106,308 2,034,287
Capital Improvements and Equipment Replacement 4,523,849 13,914,592 13,408,039 7,704,191 2,360,523
Contingency - 99,000 99,000 250,000 250,000
Other Uses
Loan to ERFPD - - - - -
Transfers-Out To Other Funds 5,788,440 3,700,543 4,472,611 6,011,696 3,592,471
TOTAL EXPENDITURES 27,722,855 38,342,570 37,577,327 33,373,157 25,502,818
NET SOURCE (USE) OF FUNDS 3,234,468 (1,595,216) (2,463,764) (2,146,346) 509,966
FUND BALANCES, Beginning of Year 14,368,585 17,505,603 17,603,053 15,139,289 12,992,943
FUND BALANCES, End of Year 17,603,053$ 15,910,387$ 15,139,289$ 12,992,943$ 13,502,909$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section III, Page 2
Town Urban Community Affordable
General Center Renewal Enhancement Water Housing
Fund West Fund Fund Fund Fund
REVENUE
Taxes 12,245,424$ -$ 1,000,832$ -$ -$ -$
Licenses and Permits 206,100 - - - - -
Intergovernmental 1,010,926 - - - - -
Charges for Services 1,504,782 - - - 211,200 -
Fines and Forfeitures 92,445 - - - - -
Investment Earnings 25,000 - 4,712 - - 721
Other Revenue 314,900 - - 84,000 - 3,020
Total Operating Revenues 15,399,577 - 1,005,544 84,000 211,200 3,741
Other Sources
Sales of Fixed Assets - - - - - -
Capital Lease Proceeds - - - - - -
Bond and Loan Proceeds - - 3,000,000 - - -
Transfers-In From Other Funds 226,327 - - - -
TOTAL REVENUES 15,625,904 - 4,005,544 84,000 211,200 3,741
EXPENDITURES
General Government, Housing and Finance 3,330,643$ - 3,450 - - 25,000
Community Development 935,279 - - - - -
Police 3,370,680 - - - - -
Public Works, Engineering and Utilities 4,442,906 - - - 157,977 -
Transportation and Fleet Maintenance - - - - -
Recreation and Culture 1,434,122 - - - -
Total Operating Expenditures 13,513,630 - 3,450 - 157,977 25,000
Debt Service - - 957,069 - - -
Capital Expenditures - - - - - -
Contingency 250,000
Other Uses
Transfers-Out To Other Funds 1,702,000 - 2,900,000 158,000 - -
TOTAL EXPENDITURES 15,465,630 - 3,860,519 158,000 157,977 25,000
NET SOURCE (USE) OF FUNDS 160,274 - 145,025 (74,000) 53,223 (21,259)
FUND BALANCES, Beginning of Year 4,576,694 - 1,162,585 74,469 38,173 506,220
FUND BALANCES, End of Year 4,736,968$ -$ 1,307,610$ 469$ 91,396$ 484,961$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section III, Page 3
Debt Service Internal
Fund Service
Facilities Capital Percent
Reserve Bond Projects Transit Fleet Equipment of
Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ -$ 2,200,000$ 40,397$ -$ -$ 15,486,653$ 70.35%
- - - - - - 206,100 0.94%
- - 390,000 328,000 - 1,728,926 7.85%
- - - 239,930 1,279,426 646,800 3,882,138 17.63%
- - - - - - 92,445 0.42%
- 2,100 10,460 - - - 42,993 0.20%
- - 80,000 93,940 - - 575,860 2.62%
- 2,100 2,680,460 702,267 1,279,426 646,800 22,015,115 100.00%
- - - - - 15,000 15,000
- - - - - 185,000 185,000
- - - - - - 3,000,000
- 1,025,369 3,178,000 1,182,000 400,000 - 6,011,696
- 1,027,469 5,858,460 1,884,267 1,679,426 846,800 31,226,811
- - - - - - 3,359,093 19.42%
- - - - - - 935,279 5.41%
- - - - - - 3,370,680 19.48%
- - - - - - 4,600,883 26.59%
- - - 1,948,359 1,652,546 - 3,600,905 20.81%
- - - - - - 1,434,122 8.29%
- - - 1,948,359 1,652,546 - 17,300,962 100.00%
- 1,027,469 121,770 - - - 2,106,308
- 7,316,991 - - 387,200 7,704,191
250,000
- - 1,251,696 - - - 6,011,696
- 1,027,469 8,690,457 1,948,359 1,652,546 387,200 33,373,157
- - (2,831,997) (64,092) 26,880 459,600 (2,146,346)
- 530,467 4,840,168 630,441 139,750 2,640,322 15,139,289
-$ 530,467$ 2,008,171$ 566,349$ 166,630$ 3,099,922$ 12,992,943$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section III, Page 4
REVENUES
TOWN OF AVON
Financial Overview
Taxes
70.35%
Intergovernmental
7.85%
Charges for Services
17.63%
Investment Earnings
0.20% Licenses, Fines, Other
3.97%
2017 Total Operating Revenues
By Major Source
Taxes
66.59% Intergovernmental
14.91%
Charges for Services
14.63%
Investment Earnings
0.19% Licenses, Fines, Other
3.68%
2016 Total Operating Revenues
By Major Source
Section III, Page 5
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
TAXES
General Property Tax 2,831,480 3,388,277 3,341,168 2,778,154 3,355,747
Specific Ownership Tax 113,308 120,000 120,000 120,000 120,000
Real Estate Transfer Tax 2,369,026 2,100,000 2,300,000 2,200,000 2,200,000
Sales Tax 7,622,386 7,787,072 7,755,601 7,839,521 8,290,811
Utility Tax 106,786 110,000 110,000 110,000 110,000
Accomodations Tax 1,132,576 1,122,226 1,249,036 1,323,978 1,403,416
VAA Retail Sales Fee 697,924 676,000 700,000 700,000 700,000
Franchise Fees 403,642 415,000 415,000 415,000 415,000
Total Taxes 15,277,128$ 15,718,575$ 15,990,805$ 15,486,653$ 16,594,974$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $15,486,653 or 70.35% of its operating revenues, through
an assortment of taxes in 2017. The chart and table below depicts the amount and type of taxes projected for
2017.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town also
has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from
this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
17.94%
Specific Ownership Tax
0.77%
Real Estate Transfer
Tax
14.21%
Sales Tax
50.62%
Utility Tax
0.71%
Accomodations Tax
8.55%
VAA Retail Sales Fee
4.52% Franchise Fees
2.68%
2017 Taxes By Type
Section III, Page 6
REVENUES
TOWN OF AVON
Financial Overview
Property Tax
For 2017, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will decrease from 2.809 to 0 mills due to final maturity of the Town's general obligation
bonds in 2016. In addition, the Avon Urban Renewal Authority has budgeted $1,000,832 in property tax increment.
Total property tax revenues for the Town are budgeted at $2,926,291 or 13.28% of total tax revenues. The two
charts below show the Town's historical property tax levies and assessed valuations for the past ten years.
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Property Tax Levy
Section III, Page 7
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
9.66%
Community
Development
4.18%
Public Safety
9.71%
Public Works,
Engineering and
Utilities
15.94%
Transportation and
Fleet Maintenance
9.69%
Recreation
3.92%
Debt Service
6.27%
Capital Improvements
and Equipment
Replacement
40.62%
2016 Total Expenditures By Major Function*
General Government
and Finance
12.39%
Community
Development
3.45%
Public Safety
12.43%
Public Works,
Engineering and
Utilities
16.97%
Transportation and
Fleet Maintenance
13.28%
Recreation
5.29%
Debt Service
7.77%
Capital Improvements
and Equipment
Replacement
28.42%
2017 Total Expenditures By Major Function*
Section III, Page 8
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
EXPENDITURES
Governmental Funds:
General Fund 15,095,793$ 15,563,185$ 16,482,744$ 15,465,630$ 16,526,664$
Special Revenue Funds 1,103,355 2,763,151 2,319,450 4,201,496 1,015,866
Debt Service Funds 1,109,452 1,126,089 1,126,089 1,027,469 1,021,854
Capital Projects Fund 5,603,631 14,707,786 14,199,960 8,690,457 3,079,567
Total 22,912,231 34,160,211 34,128,243 29,385,052 21,643,951
Proprietary Fund Types:
Transit Fund 1,383,103 2,083,745 1,625,966 1,948,359 1,513,583
Fleet Maintenance Fund 1,638,524 1,817,945 1,573,779 1,652,546 1,690,087
Equipment Replacement Fund 1,788,997 280,669 249,339 387,200 655,197
Total 4,810,624 4,182,359 3,449,084 3,988,105 3,858,867
TOTAL EXPENDITURES 27,722,855$ 38,342,570$ 37,577,327$ 33,373,157$ 25,502,818$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
64.80%
Special Revenue Funds
3.98%
Debt Service Funds
4.01%
Capital Projects
Fund
11.46%
Transit Fund
5.93%
Fleet Maintenance
Fund
6.63%
Equipment
Replacement Fund
1.02%
2017 Total Expenditures By Fund Type
Section III, Page 9
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
OPERATING EXPENDITURES
Personnel 8,516,788$ 9,536,149$ 9,316,770$ 9,995,512$ 10,548,562$
Commodities 1,223,150 1,492,651 1,205,455 1,249,080 1,233,637
Contracted Services 1,897,391 2,002,345 1,973,027 1,867,873 1,757,006
Other Operating Costs 4,123,110 4,550,059 4,514,556 3,295,162 3,336,938
Debt Service 321,956 318,284 318,284 319,236 333,722
Capital Outlay 195,901 706,228 281,671 560,100 95,750
Total Operating Expenditures 16,278,296$ 18,605,716$ 17,609,763$ 17,286,963$ 17,305,615$
EXPENDITURES
TOWN OF AVON
Financial Overview
Personnel
57.82%
Commodities
7.23%
Contracted Services
10.81%
Other Operating Costs
19.06%
Debt Service
1.85%
Capital Outlay
3.24%
2017 Total Operating Expenditures By Category
Personnel
52.91%
Commodities
6.85%
Contracted Services
11.20%
Other Operating Costs
25.64%
Debt Service
1.81%
Capital Outlay
1.60%
2016 Total Operating Expenditures By Category
Section III, Page 10
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 5,066,596$ 5,786,750$ 5,606,600$ 6,131,637$ 6,488,345$
PTS Employees 648,386 602,321 630,290 580,380 605,664
Overtime & Other Misc. Wages 304,863 308,997 362,095 336,476 341,230
Benefits:
Insurance 1,797,255 2,050,777 1,946,206 2,115,070 2,235,236
Taxes 84,702 97,462 96,037 102,572 108,180
Retirement 590,000 664,366 649,247 701,831 742,337
Other Benefits 24,986 25,476 26,295 27,546 27,570
Total Personnel Costs 8,516,788$ 9,536,149$ 9,316,770$ 9,995,512$ 10,548,562$
EXPENDITURES
TOWN OF AVON
Financial Overview
Full-time Employees
61.34% PTS Employees
5.81%
Overtime & Other
Misc. Wages
3.37%
Insurance
21.16%
Taxes
1.03%
Retirement
7.02% Other Benefits
0.28%
2017 Personnel Expenditures
Full-time Employees
60.18% PTS Employees
6.77%
Overtime & Other
Misc. Wages
3.89%
Insurance
20.89%
Taxes
1.03%
Retirement
6.97% Other Benefits
0.28%
2016 Personnel Expenditures
Section III, Page 11
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Fund Balances
General Fund 5,659,925$ 5,288,131$ 4,576,694$ 4,736,968$ 4,753,505$
Capital Projects Fund 6,198,817 5,709,142 4,840,168 2,008,171 2,134,992
Bond Reserves 529,117 510,375 530,467 530,467 530,467
Equipment Replacement 1,699,303 2,167,199 2,640,322 3,099,922 3,099,203
Enterprise Funds 859,368 785,124 770,191 732,979 653,002
Special Revenue Funds 2,656,523 1,450,416 1,781,447 1,884,436 2,331,740
Total 17,603,053$ 15,910,387$ 15,139,289$ 12,992,943$ 13,502,909$
FUND BALANCES
General Fund
36.46%
Capital Projects Fund
15.46%
Bond Reserves
4.08%
Equipment
Replacement
23.86%
Enterprise Funds
5.64%
Special Revenue Funds
14.50%
2017 Fund Balances
By Fund
TOWN OF AVON
Financial Overview
General Fund
30.23%
Capital Projects Fund
31.97%
Bond Reserves
3.50%
Equipment
Replacement
17.44%
Enterprise Funds
5.09%
Special Revenue Funds
11.77% 2016 Fund Balances
By Fund
Section III, Page 12
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Taxes 11,569,168$ 11,977,899$ 12,097,238$ 12,245,424$ 13,157,001$
Licenses and Permits 335,741 174,000 206,100 206,100 206,100
Intergovernmental 949,546 990,710 1,004,571 1,010,926 1,010,926
Charges for Services 1,390,587 1,322,247 1,429,024 1,504,782 1,503,712
Fines and Forfeitures 129,356 116,900 92,445 92,445 92,445
Investment Earnings 19,563 25,000 25,000 25,000 25,000
Other Revenue 359,124 364,900 325,400 314,900 314,900
Total Operating Revenues 14,753,085 14,971,656 15,179,778 15,399,577 16,310,084
Other Sources
Capital Lease Proceeds - - - - -
Sales of Capital Assets - - - - -
Transfer-In From Capital Projects Fund 1,538,335 219,735 219,735 226,327 233,117
Total Other Sources 1,538,335 219,735 219,735 226,327 233,117
TOTAL REVENUES 16,291,420$ 15,191,391$ 15,399,513$ 15,625,904$ 16,543,201$
EXPENDITURES
General Government 2,916,095$ 3,179,386$ 3,157,669$ 3,330,643$ 3,562,450$
Community Development 1,348,166 1,495,777 1,380,476 935,279 971,096
Public Safety 3,007,164 3,253,667 3,204,355 3,370,680 3,545,647
Public Works 3,655,220 4,144,443 3,995,687 4,442,906 4,382,281
Recreation 1,147,149 1,288,912 1,294,689 1,434,122 1,475,190
Total Operating Expenditures 12,073,794 13,362,185 13,032,876 13,513,630 13,936,664
Contingency - 99,000 99,000 250,000 250,000
Other Uses
Transfers-Out to Town Center West Fund 150,000 250,000 95,874 - -
Transfers-Out to Capital Projects Fund 1,545,000 270,000 1,670,000 120,000 870,000
Transfers-Out to Transit 1,026,999 1,282,000 1,134,994 1,182,000 1,070,000
Transfers-Out to Fleet Maintenance 300,000 300,000 450,000 400,000 400,000
Total Other Uses 3,021,999 2,102,000 3,350,868 1,702,000 2,340,000
TOTAL EXPENDITURES 15,095,793 15,563,185 16,482,744 15,465,630 16,526,664
NET SOURCE (USE) OF FUNDS 1,195,627 (371,794) (1,083,231) 160,274 16,537
FUND BALANCES, Beginning of Year 4,464,298 5,659,925 5,659,925 4,576,694 4,736,968
FUND BALANCES, End of Year 5,659,925$ 5,288,131$ 4,576,694$ 4,736,968$ 4,753,505$
FUND BALANCES:
Nonspendable -$ -$ -$ -$ -$
Restricted For:
3% TABOR Emergency Reserve 552,335 552,335 545,403 545,403 545,403
Assigned For:
Special Events 47,878 - - 390,000 390,000
Capital Improvements - 675,000 - - -
Unassigned:
25% Minimum Reserve Balance 3,387,698 3,798,546 3,678,436 3,773,908 3,851,666
Undesignated, Unreserved 1,672,014 262,250 352,855 27,658 (33,564)
TOTAL FUND BALANCES 5,659,925$ 5,288,131$ 4,576,694$ 4,736,968$ 4,753,505$
MUNICIPAL SERVICES
General Fund #10
Section III, Page 13
MUNICIPAL SERVICES
General Fund
Taxes
79.52%
Licenses and Permits
1.34%
Intergovernmental
6.56%
Charges for Services
9.77%
Fines and Forfeitures
0.60% Investment Earnings
0.16% Other Revenue
2.04%
2017 Operating Revenues
General Government
24.65%
Community
Development
6.92%
Public Safety
24.94%
Public Works
32.88%
Recreation
10.61%
2017 Operating Expenditures
Section III, Page 14
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
TAXES
General Property Tax 1,492,835$ 1,747,601$ 1,747,601$ 1,736,925$ 2,117,774$
Specific Ownership Tax 113,308 120,000 120,000 120,000 120,000
Sales Tax 7,548,097 7,757,072 7,725,601 7,809,521 8,260,811
Utility Tax 106,786 110,000 110,000 110,000 110,000
Accommodation Tax 1,132,576 1,122,226 1,249,036 1,323,978 1,403,416
Other 74,000 30,000 30,000 30,000 30,000
VAA RSF 697,924 676,000 700,000 700,000 700,000
Franchise Fees 403,642 415,000 415,000 415,000 415,000
TOTAL TAXES 11,569,168$ 11,977,899$ 12,097,238$ 12,245,424$ 13,157,001$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
14.18%
Specific Ownership Tax
0.98%
Sales Tax
63.78%
Utility Tax
0.90%
Accommodation Tax
10.81%
Other
0.24%
VAA RSF
5.72%
Franchise Fees
3.39%
2017 Taxes
Section III, Page 15
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 2,235,378$ 77,754$ 560,392$ 450,269$ -$ 3,850$ 3,330,643$
Community Development 494,787 7,835 194,390 238,267 - - 935,279
Public Safety 2,534,748 143,655 43,704 606,773 - 41,800 3,370,680
Public Works 2,068,409 455,039 793,853 1,042,705 - 82,900 4,442,906
Recreation and Culture 1,143,927 67,495 29,760 192,940 - - 1,434,122
TOTAL OPERATING
EXPENDITURES 8,477,249$ 751,778$ 1,622,099$ 2,530,954$ -$ 128,550$ 13,510,630$
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Services
62.75%
Commodities
6.28%
Contracted Services
12.01%
Other Operating Costs
20.30%
Debt Service
0.00% Capital Outlay
0.98%
2017 Operating Expenditures
By Object Class
Section III, Page 16
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Taxes:
51101 General Property Tax 1,489,051$ 1,746,101$ 1,746,101$ 1,735,425$ 2,116,274$
51102 General Property Tax - Delinquent Collections 126 500 500 500 500
51103 General Property Tax - Interest 4,257 1,000 1,000 1,000 1,000
51104 General Property Tax - Abatements (599) - - - -
51201 Specific Ownership Tax 113,308 120,000 120,000 120,000 120,000
51301 Sales Tax 7,548,097 7,757,072 7,725,601 7,809,521 8,260,811
51302 Utility Tax 106,786 110,000 110,000 110,000 110,000
51303 Accommodation Tax 1,132,576 1,122,226 1,249,036 1,323,978 1,403,416
51304 Penalties and Interest 50,021 25,000 25,000 25,000 25,000
51305 Sales Tax Audit Assessments 23,979 5,000 5,000 5,000 5,000
51307 VAA Retail Sales Fee 697,924 676,000 700,000 700,000 700,000
51402 Franchise Fees 403,642 415,000 415,000 415,000 415,000
51000 Total Taxes 11,569,168 11,977,899 12,097,238 12,245,424 13,157,001
Licenses and Permits:
52101 Liquor Licenses 8,709 7,000 7,000 7,000 7,000
52102 Business Licenses 76,675 40,000 65,000 65,000 65,000
52103 Contractor's Licenses 9,760 10,500 10,500 10,500 10,500
52201 Building Permits 230,590 107,900 115,000 115,000 115,000
52205 Road Cut Permits 9,657 8,000 8,000 8,000 8,000
52207 Mobile Vendor Cart Permits 350 600 600 600 600
52000 Total Licenses and Permits 335,741 174,000 206,100 206,100 206,100
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 4,950 8,000 8,000 5,500 5,500
53107 Ballistic Vests 1,713 2,475 2,475 2,000 2,000
State Grants
53204 LEAF Grant 19,956 22,000 26,376 23,000 23,000
53206 High Visibility Grant 29,549 14,000 14,000 27,000 27,000
53299 Other State Grants - - 20,000 - -
Local Government/Other Agency
53402 Eagle County - Childcare 10,000 - 1,765 - -
53900 Eagle River Youth Coalition 7,324 - 8,500 8,500 8,500
Subtotal: Grants 73,492 46,475 81,116 66,000 66,000
State/County Shared Revenue:
53301 Conservation Trust 61,906 65,000 62,000 62,000 62,000
53302 Motor Vehicle Registration 24,927 22,000 22,000 22,000 22,000
53303 Highway User's Tax 192,682 183,000 193,000 201,963 201,963
53304 Cigarette Tax 41,597 47,000 42,000 42,000 42,000
53305 County Sales Tax 415,074 471,235 471,235 483,743 483,743
53306 Road & Bridge Fund 138,697 153,000 132,220 132,220 132,220
53308 State Severance Tax 1,171 3,000 1,000 1,000 1,000
Subtotal: Shared Revenue 876,054 944,235 923,455 944,926 944,926
53000 Total Intergovernmental 949,546 990,710 1,004,571 1,010,926 1,010,926
Revenue Detail
MUNICIPAL SERVICES
General Fund
Section III, Page 17
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Revenue Detail
MUNICIPAL SERVICES
General Fund
Charges for Services:
General Government:
54102 Photocopying Charges 5 300 1,370 300 300
54103 License Hearing Fees 25 100 100 100 100
54104 Other Fees and Charges 2,200 1,250 1,250 1,250 1,250
54105 CC & Paper Filing Fees 2,394 - 1,470 - -
54201 Plan Check Fees 122,292 58,100 95,000 95,000 95,000
54202 Subdivision Review Fees 1,325 - 1,000 1,000 1,000
54203 Design Review Fees 15,704 20,000 14,295 14,295 14,295
54204 Animal Control Fees 690 500 500 500 500
54205 Abatement Services 5,000 - - - -
54206 Fire Impact Fee Administration Fees 1,434 2,500 750 750 750
54301 Police Reports 685 600 600 600 600
54302 Police Extra Duty 19,779 20,000 18,000 25,000 25,000
54303 Fingerprinting Fees 6,137 4,500 4,500 4,500 4,500
54304 VIN Inspection Fees 19,177 18,000 18,000 18,000 18,000
54305 False Alarm Fees/Misc Police Dept Fees 440 1,000 500 500 500
54306 National Night Out 1,175 1,200 4,000 2,000 2,000
54399 DUI Reimbursement 22,236 22,092 29,750 24,250 17,750
Subtotal: General Govern.220,698 150,142 191,085 188,045 181,545
Recreation Facility:
54601 Admission Fees 801,103 751,500 836,000 888,200 890,000
54602 Program Fees 25,005 27,257 36,027 70,610 70,610
54603 Rentals 44,590 41,000 45,000 45,000 45,000
54604 Merchandise Sales 11,321 8,500 8,500 8,500 8,500
54606 Rec Center Services 8,107 12,000 9,500 9,200 9,200
54607 Fitness Program Revenues 54,096 53,500 53,500 52,000 52,000
Other Recreation:
54651 Adult Program Revenues 10,382 36,200 17,600 25,350 25,350
54652 Cabin Equipment Rentals 10,165 2,000 13,500 13,500 13,500
54653 Athletic Field Rentals 13,437 5,500 4,500 - 3,600
54654 Cabin Concessions 37 200 200 - -
54655 Youth Program Revenues 94,831 128,550 125,000 145,565 145,595
54676 Sponsorships 43,000 43,000 38,000 38,000 38,000
54678 Event Fees 29,203 9,775 10,325 10,525 10,525
54679 Special Event Admission Fees 24,612 53,123 40,287 10,287 10,287
Subtotal: Recreation 1,169,889 1,172,105 1,237,939 1,316,737 1,322,167
54000 Total Charges for Services 1,390,587 1,322,247 1,429,024 1,504,782 1,503,712
Fines and Forfeitures:
55101 Court Fines - Traffic 59,366 60,000 51,300 51,300 51,300
55102 Court Fines - Criminal 39,972 30,000 21,000 21,000 21,000
55103 Court Fines - Parking 8,784 10,000 6,735 6,735 6,735
55105 Court Costs 8,542 8,000 7,000 7,000 7,000
55106 Jury Fees - 150 100 100 100
55107 Bond Forfeitures - 500 100 100 100
55110 Police Training Surcharge 7,980 8,250 6,210 6,210 6,210
55120 Police Forfeiture Revenue 4,712 - - - -
55000 Total Fines and Forfeitures 129,356 116,900 92,445 92,445 92,445
Section III, Page 18
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Revenue Detail
MUNICIPAL SERVICES
General Fund
Investment Earnings:
57101 Interest 19,563 25,000 25,000 25,000 25,000
57000 Total Investment Earnings 19,563 25,000 25,000 25,000 25,000
Other Revenues:
58101 Recreational Amenity Fees 232,883 285,000 235,000 235,000 235,000
58109 Bond Issuance Fees 10,908 9,800 9,800 9,800 9,800
58201 Lease of Town-Owned Property 49,012 40,000 40,000 40,000 40,000
58999 Miscellaneous Nonclassified Revenues 66,321 30,100 40,600 30,100 30,100
58000 Total Other Revenues 359,124 364,900 325,400 314,900 314,900
50000 TOTAL REVENUES 14,753,085$ 14,971,656$ 15,179,778$ 15,399,577$ 16,310,084$
Section III, Page 19
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
General Government:
111 Mayor and Town Council 184,277$ 211,907$ 191,202$ 210,472$ 209,022$
112 Boards and Commissions 11,499 15,299 15,299 15,299 15,299
113 Town Attorney 154,747 130,000 130,000 132,000 132,000
115 Town Clerk 129,004 158,811 129,403 103,471 104,139
121 Municipal Court 93,929 124,826 124,581 129,000 135,766
131 Town Manager 345,179 367,267 378,906 403,797 422,285
133 Community Relations 130,103 149,897 119,841 171,497 198,353
Subtotal General Government 1,048,738 1,158,007 1,089,232 1,165,536 1,216,864
Human Resources:
132 Human Resources 360,438 412,319 429,436 431,677 453,533
Finance and IT:
141 Finance 765,611 819,334 816,552 844,922 968,659
143 Information Systems 372,197 388,495 399,254 406,753 432,935
149 Nondepartmental 369,111 401,231 423,195 481,755 490,459
Subtotal Finance and IT 1,506,919 1,609,060 1,639,001 1,733,430 1,892,053
Total General Government and Finance 2,916,095 3,179,386 3,157,669 3,330,643 3,562,450
Community Development:
212 Planning 275,066 317,767 241,933 263,033 252,994
213 Building Inspection 131,509 146,758 144,236 149,265 150,247
214 Economic Development 86,113 65,600 65,600 - -
215 Town Produced Events 322,535 335,502 304,857 302,421 312,855
216 Signature Event Seed Funding 297,221 400,000 393,700 50,000 50,000
217 Community Grants 235,722 230,150 230,150 170,560 205,000
Total Community Development 1,348,166 1,495,777 1,380,476 935,279 971,096
Police Department:
311 Administration 598,463 658,759 585,521 683,437 767,777
312 Patrol 2,152,751 2,331,166 2,361,127 2,415,803 2,494,612
313 Investigations 255,950 263,742 257,707 271,440 283,258
Total Police Department 3,007,164 3,253,667 3,204,355 3,370,680 3,545,647
Public Works
Engineering:
412 Engineering 332,413 273,664 274,830 240,776 256,161
418 Buildings and Facilities 1,050,863 1,124,910 1,116,586 1,152,037 1,094,178
Roads and Bridges:
413 Roads and Bridges 1,341,416 1,612,864 1,485,528 2,354,312 2,381,474
415 Parks and Grounds 930,528 1,133,005 1,118,743 695,781 650,468
Total Public Works Department 3,655,220 4,144,443 3,995,687 4,442,906 4,382,281
MUNICIPAL SERVICES
General Fund
Section III, Page 20
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
MUNICIPAL SERVICES
General Fund
Recreation Department:
514 Administration 210,797 245,397 241,477 227,282 236,969
515 Adult Programs 32,161 58,827 51,792 56,087 58,929
516 Aquatics 386,788 427,447 444,495 558,841 573,334
518 Fitness 136,055 132,740 132,740 150,785 144,377
519 Guest Services 263,475 292,090 291,984 295,366 306,004
521 Youth Programs 111,995 132,411 132,201 145,761 155,577
522 Cabin 5,878 - - - -
Total Recreation 1,147,149 1,288,912 1,294,689 1,434,122 1,475,190
TOTAL OPERATING EXPENDITURES 12,073,794$ 13,362,185$ 13,032,876$ 13,513,630$ 13,936,664$
Section III, Page 21
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Contingency Total
General Government:
111 Town Council 174,990$ -$ 7,300$ 27,232$ -$ 950$ -$ 210,472$
112 Boards and Commissions 13,299 - - 2,000 - - - 15,299
113 Town Attorney - - 132,000 - - - - 132,000
115 Town Clerk 81,171 3,550 13,530 5,220 - - - 103,471
121 Municipal Court 103,952 - 24,673 375 - - - 129,000
131 Town Manager 386,187 75 700 13,835 - - 3,000 403,797
133 Community Relations 81,822 125 28,300 61,250 - - - 171,497
Subtotal General Govt 841,421 3,750 206,503 109,912 - 950 3,000 1,165,536
Human Resources Department:
132 Human Resources 380,142 12,675 13,250 24,510 - 1,100 - 431,677
Finance and IT:
141 Finance Department 699,182 9,420 109,388 25,132 - 1,800 - 844,922
143 Information Systems 236,176 18,634 93,853 58,090 - - - 406,753
149 Nondepartmental 78,457 33,275 137,398 232,625 - - - 481,755
Subtotal Finance and IT 1,013,815 61,329 340,639 315,847 - 1,800 - 1,733,430
Total General Govt and Finance 2,235,378 77,754 560,392 450,269 - 3,850 3,000 3,330,643
Community Development:
212 Planning 200,233 1,460 53,453 7,887 - - 263,033
213 Building Inspection 140,109 375 2,500 6,281 - - 149,265
214 Economic Development - - - - - - -
215 Town Produced Events 154,445 6,000 138,437 3,539 - - 302,421
216 Signature Event Seed Funding - - - 50,000 - - - 50,000
217 Community Grants - - - 170,560 - - - 170,560
Total Community Development 494,787 7,835 194,390 238,267 - - - 935,279
Public Safety:
Police Department:
311 Administration 569,090 42,970 27,497 41,580 - 2,300 - 683,437
312 Patrol 1,710,592 95,135 15,007 555,569 - 39,500 - 2,415,803
313 Investigations 255,066 5,550 1,200 9,624 - - - 271,440
Total Public Safety 2,534,748 143,655 43,704 606,773 - 41,800 - 3,370,680
Public Works
412 Engineering 221,216 10,100 3,200 6,260 - - - 240,776
413 Buildings & Facilities 420,960 106,210 125,647 438,270 - 60,950 - 1,152,037
415 Roads and Bridges 1,426,233 159,386 404,726 363,967 - - - 2,354,312
418 Parks - 179,343 260,280 234,208 - 21,950 - 695,781
Total Public Works 2,068,409 455,039 793,853 1,042,705 - 82,900 - 4,442,906
Recreation:
514 Administration 162,070 4,785 13,507 46,920 - - - 227,282
515 Adult Programs 51,802 4,285 - - - - - 56,087
516 Aquatics 478,194 31,400 15,113 34,134 - - - 558,841
518 Fitness 71,017 3,700 - 76,068 - - - 150,785
519 Guest Services 256,787 12,525 - 26,054 - - - 295,366
521 Youth Programs 124,057 10,800 1,140 9,764 - - - 145,761
Total Recreation 1,143,927 67,495 29,760 192,940 - - - 1,434,122
TOTAL OPERATING EXPENDITURES 8,477,249$ 751,778$ 1,622,099$ 2,530,954$ -$ 128,550$ 3,000$ 13,513,630$
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Section III, Page 22
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
SEE THE GENERAL FUND - PUBLIC WORKS DEPARTMENT
BUDGET SUMMARY: TOWN CENTER WEST MAINTENANCE FUND
The Town Center West Maintenance Fund receives fund transfers in from the General and Urban Renewal Funds.
Monies are used for maintenance of the "pedestrian mall", including summer landscaping and winter snow removal.
Effective January 1, 2017, the Town Center West Maintenance Fund has been consolidated into the Parks budget
wtihin the General Fund.
ADMINISTRATION OF THE DEPARTMENT
The Director of Public Works oversees the Fund budget, which is accounted for in the Public Works department.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 23
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Other Revenue:
Insurance Proceeds -$ -$ -$ -$ -$
Miscellaneous Nonclassified Revenues - - - - -
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund 150,000 250,000 95,874 - -
Transfers In - Urban Renewal Authority 100,000 50,000 50,000 - -
TOTAL REVENUES 250,000 300,000 145,874 - -
EXPENDITURES
Public Works:
Main Street Maintenance 232,844 298,281 270,471 - -
Total Operating Expenditures 232,844 298,281 270,471 - -
TOTAL EXPENDITURES 232,844 298,281 270,471 - -
NET SOURCE (USE) OF FUNDS 17,156 1,719 (124,597) - -
FUND BALANCES, Beginning of Year 107,441 88,584 124,597 - -
FUND BALANCES, End of Year 124,597$ 90,303$ -$ -$ -$
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 85,131 97,324 86,964 0 0
61106 Paid out Leave 0 931 815 0 0
61121 PTS Wages 8,371 19,240 19,240 0 0
61151 Overtime Wages 1,214 1,000 2,500 0 0
61301 FT Pension 9,364 10,808 9,656 0 0
61302 PTS Pension 329 722 722 0 0
61304 Employee Assistance Progr 47 48 44 0 0
61401 FICA/Medicare 1,344 1,718 1,588 0 0
61501 Group Health and Life Insur 28,934 33,801 28,701 0 0
61505 Long-term Disability Insuran 797 891 803 0 0
61507 Dental Insurance 1,721 2,765 2,438 0 0
61509 Worker's Compensation 4,560 6,375 5,667 0 0
61510 Unemployment Insurance 284 355 329 0 0
61000 Personnel Services 142,098 175,978 159,467 0 0
62205 Plumbing Supplies 1,410 2,500 2,500 0 0
62206 Landscaping and Plant Mate 5,109 5,350 5,350 0 0
62305 Chemicals 1,427 4,000 4,000 0 0
62401 Gasoline 1,467 1,500 1,500 0 0
62402 Diesel 155 500 500 0 0
62805 Clothing and Uniforms 1,005 1,000 1,000 0 0
62806 Safety Materials and Suppli 306 600 600 0 0
62807 Consumable Tools/Small Eq 1,241 2,500 2,500 0 0
62899 Other Miscellaneous Operat 5,079 3,500 3,500 0 0
62000 Commodities 17,199 21,450 21,450 0 0
63999 Other Contract Services 34,031 36,360 36,360 0 0
63000 Purchased and Contracte 34,031 36,360 36,360 0 0
64203 Electric 11,147 10,000 10,000 0 0
64401 Fleet Maintenance Charges 10,507 25,230 13,931 0 0
64402 Equipment Replacement Ch 15,989 22,035 22,035 0 0
64403 Washbay Charges 1,872 728 728 0 0
64000 Other Operating Costs 39,515 57,993 46,694 0 0
66499 Other Machinery and Equip 0 6,500 6,500 0 0
66000 Capital Outlay 0 6,500 6,500 0 0
60000T Total Expenditures & Oth 232,843 298,281 270,471 0 0
Section III, Page 24
417 Town Center West Maintenan Town of Avon
Line Item Detail
Section III, Page 25
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 700 5,200 3,200 3,200
Other Operating Costs - 250 250 250 250
Capital Outlay - - 32,603 - -
Total -$ 950$ 38,053$ 3,450$ 3,450$
SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas
within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only plan area
within Avon; it has a 25-year life of increment finance. Debt issuance proceeds from tax increment financing in the
amount of $3 million are anticipated in the final revised 2016 budget. These proceeds will be transferred to the
Capital Projects Fund for the New Town Hall tenant finish project. Property tax increment revenues for 2017 are
based upon an increment of $17,224,470 and an overlapping mill rate of 58.65, resulting in a 0.5% decrease in net
revenues from the previous year. Additional tax increment revenues are anticipated in 2018 from the construction
of the Buck Creek Medical Plaza. In 2017 and thereafter, funds transferred to the Town Center West Maintenance
Fund have been reduced to zero due to its consolidation into the Parks budget.
BUDGET SUMMARY: AVON URBAN RENEWAL FUND
ADMINISTRATION OF THE DEPARTMENT
The Urban Renewal Fund is administered by the Finance Director.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
Section III, Page 26
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Taxes 756,471$ 1,053,955$ 1,006,846$ 1,000,832$ 1,197,576$
Investment Earnings 3,617 4,712 3,769 4,712 7,853
Total Operating Revenues 760,088 1,058,667 1,010,615 1,005,544 1,205,429
Other Sources
Debt Issuance Proceeds - - - 3,000,000 -
TOTAL REVENUES 760,088 1,058,667 1,010,615 4,005,544 1,205,429
EXPENDITURES
Current:
General Government - 950 5,450 3,450 3,450
Capital Improvements - - 32,603 - -
Debt Service:
Principal 320,000 410,000 410,000 545,000 575,000
Interest 229,504 218,240 218,240 282,569 272,083
Bond Issuance Costs - - - 90,000 -
Treasurer Fees 28,499 31,620 39,200 39,000 43,080
Fiscal Charges 300 1,000 500 500 500
Total Operating Expenditures 578,303 661,810 705,993 960,519 894,113
Other Uses
Transfers Out - Capital Projects Fund - 500,000 - 2,900,000 -
Transfers Out - Town Center West Mtc. Fund 100,000 50,000 50,000 - -
Total Other Uses 100,000 550,000 50,000 2,900,000 -
TOTAL EXPENDITURES 678,303 1,211,810 755,993 3,860,519 894,113
NET SOURCE (USE) OF FUNDS 81,785 (153,143) 254,622 145,025 311,316
FUND BALANCES, Beginning of Year 826,178 857,941 907,963 1,162,585 1,307,610
FUND BALANCES, End of Year 907,963$ 704,798$ 1,162,585$ 1,307,610$ 1,618,926$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 279,723 76,558 534,345 679,370 990,686
TOTAL FUND BALANCES 907,963$ 704,798$ 1,162,585$ 1,307,610$ 1,618,926$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Section III, Page 27
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
DEBT SERVICE
932 Series 2013, Tax Increment Revenue Bonds
65101 Principal 320,000$ 410,000$ 410,000$ 395,000$ 410,000$
65102 Interest 229,504 218,240 218,240 203,808 189,904
933 Series 2016, Tax Increment Revenue Bonds
65101 Principal - - - 150,000 165,000
65102 Interest - - - 78,761 82,179
Fiscal Charges
65104 Bond Issuance Charges - - - 90,000 -
64303 Treasurer Fees 28,499 31,620 39,200 39,000 43,080
65103 Trustee Fees 300 1,000 500 500 500
60000 TOTAL DEBT SERVICE 578,303$ 660,860$ 667,940$ 957,069$ 890,663$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section III, Page 28
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32018 Nottingham Road Streetlights -$ -$ 32,603$ -$ -$
Total Capital Improvement Projects -$ -$ 32,603$ -$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Section III, Page 29
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
SEE CAPITAL PROJECTS FUND
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy
Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the
Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification
projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds,
acquisition of open space and/or park land and development, sponsorship of special community events, and
undergrounding of overhead electric and other utility lines.
The CEF generates approximately $84,000/year and at the end of 2017 there is estimated be $469 remaining in the
CEF Fund Balance. The project in the CIP proposed to be funded by the CEF in 2017 is the Nottingham Park
playground ($158,000).
BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND
ADMINISTRATION OF THE DEPARTMENT
The Town Engineer administers the Community Enhancement Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 30
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Other Revenue:
Community Enhancement Fees 77,473$ 84,000$ 84,000$ 84,000$ 84,000$
Total Operating Revenues 77,473 84,000 84,000 84,000 84,000
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES 77,473 84,000 84,000 84,000 84,000
EXPENDITURES
Public Works:
Community Enhancement - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund - 100,000 100,000 158,000 -
TOTAL EXPENDITURES - 100,000 100,000 158,000 -
NET SOURCE (USE) OF FUNDS 77,473 (16,000) (16,000) (74,000) 84,000
FUND BALANCES, Beginning of Year 12,996 96,996 90,469 74,469 469
FUND BALANCES, End of Year 90,469$ 80,996$ 74,469$ 469$ 84,469$
FUND BALANCES:
Restricted For:
Community Enhancement Projects (9,531)$ 80,996$ 74,469$ 469$ 84,469$
Assigned For:
US Hwy 6 Trail Project Undergrounding 100,000 - - - -
TOTAL FUND BALANCES 90,469$ 80,996$ 74,469$ 469$ 84,469$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section III, Page 31
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 46,483$ 49,103$ 48,717$ 33,227$ 35,003$
Commodities 32 - - - -
Contract Services 91,914 54,500 60,112 88,000 43,000
Other Operating Costs 28,259 874,457 874,457 36,750 18,750
Capital Outlay 25,520 - - - -
Total 192,208$ 978,060$ 983,286$ 157,977$ 96,753$
Water Utilities 192,208$ 978,060$ 994,786$ 157,977$ 96,753$
Total 192,208$ 978,060$ 994,786$ 157,977$ 96,753$
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Management of Capital Water Projects 25%$31,188 $39,494 Projects on Time/Budget
Long-Range Planning 75%93,563 118,483 Community Survey
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Water Utilities
BUDGET SUMMARY: WATER FUND
ADMINISTRATION OF THE DEPARTMENT
The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration
time is charged to the Water Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are
generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill.
Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation
ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-
up and associated projects.
DEPARTMENT EXPENDITURES BY PROGRAM
PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND
Management of Capital Water Projects: Includes accounts payable and payroll processing and general accounting;
revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory;
internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial
report.
Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water
Authority as identified in the 2016-17 Strategic Plan.
1. Eagle River water quality plan action planning work
2. Continuing efforts to look for solutions to protect the water quality of the Eagle River
ACCOMPLISHMENTS AND GOALS: WATER FUND
2016 MAJOR ACCOMPLISHMENTS
1. Funding the Mountain Star water tank, currently under construction
2. Upgrades to Nottinham Park irrigation pump station
2017 STRATEGIC GOALS
Section III, Page 32
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Charges for Services:
Water Surcharges 152,707$ 150,000$ 150,000$ 150,000$ 150,000$
Tap Fees 139,430 40,000 40,000 51,200 10,000
Tap Fees - Mountain Star - - - 10,000 10,000
Total Charges for Services 292,137 190,000 190,000 211,200 170,000
Other Revenues
Nonclassified Revenues - - - - -
TOTAL REVENUES 292,137$ 190,000$ 190,000$ 211,200$ 170,000$
EXPENDITURES
Water Utilities 192,208 978,060 994,786 157,977 96,753
Total Operating Expenditures 192,208 978,060 994,786 157,977 96,753
Other Uses
Transfers Out - Capital Projects Fund - 150,000 173,200 - -
TOTAL EXPENDITURES 192,208 1,128,060 1,167,986 157,977 96,753
NET SOURCE (USE) OF FUNDS 99,929 (938,060) (977,986) 53,223 73,247
FUND BALANCES, Beginning of Year 916,230 1,016,159 1,016,159 38,173 91,396
FUND BALANCES, End of Year 1,016,159$ 78,099$ 38,173$ 91,396$ 164,643$
FUND BALANCES:
Restricted For:
Water Projects 416,159$ 78,099$ 38,173$ 91,396$ 164,643$
Assigned For:
Mountain Star Water Tank Contribution 600,000 - - - -
TOTAL FUND BALANCES 1,016,159$ 78,099$ 38,173$ 91,396$ 164,643$
MUNICIPAL SERVICES
Water Fund #24
Section III, Page 33
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 25,000 25,000 25,000 25,000
Other Operating Costs - - - - -
Capital Outlay - - - - -
Total -$ 25,000$ 25,000$ 25,000$ 25,000$
DEPARTMENT EXPENDITURES BY CATEGORY
BUDGET SUMMARY: AFFORDABLE HOUSING FUND
The Affordable Housing Fund was established to receive payment from two developments: $846,000 from the
Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent).
The exactions were paid in full satisfaction of the employee housing impact fee and mitigation requirements.
Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. Funds have been
appropriated in the 2016, 2017 and 2018 budgets for project development associated with affordable housing
programs.
ADMINISTRATION OF THE DEPARTMENT
The Town Manager administers the Affordable Housing Fund.
DEPARTMENT FINANCIAL SUMMARY
Section III, Page 34
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Investment Earnings 1,231$ 1,191$ 935$ 721$ 621$
Other Revenue:
Nonclassified Revenues 2,510 2,694 12,950 3,020 3,120
Total Operating Revenues 3,741 3,885 13,885 3,741 3,741
TOTAL REVENUES 3,741 3,885 13,885 3,741 3,741
EXPENDITURES
General Government:
Affordable Housing - 25,000 25,000 25,000 25,000
Total Operating Expenditures - 25,000 25,000 25,000 25,000
TOTAL EXPENDITURES - 25,000 25,000 25,000 25,000
NET SOURCE (USE) OF FUNDS 3,741 (21,115) (11,115) (21,259) (21,259)
FUND BALANCES, Beginning of Year 513,594 517,335 517,335 506,220 484,961
FUND BALANCES, End of Year 517,335$ 496,220$ 506,220$ 484,961$ 463,702$
MUNICIPAL SERVICES
Affordable Housing Fund #25
Section III, Page 35
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
SEE FUND SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on
the Town's debt not accounted for in any other fund. 2016 was the final year for levying property taxes used to pay the
Town's Series 2004 General Obligation Refunding bonds, which were paid in full on December 1, 2016. Also accounted
for in this fund are the Series 2010 Certificates of Participation issued for the Regional Transportation Facility, the Series
2014B Certificates of Participation issued for street improvements, and the recently issued Series 2016 Certificates of
Participation that are being used to finance the construction of a new public safety facility.
BUDGET SUMMARY: DEBT SERVICE FUND
ADMINISTRATION OF THE DEPARTMENT
The Finance Director administers the Debt Service Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 36
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
REVENUES
Taxes:
51101 General Property Taxes 540,521$ 546,531$ 546,531$ -$ -$
51102 Property Tax - Delinquent 46 - - - -
51103 Property Tax - Interest & Penalties 1,545 - - - -
51104 Property Tax - Abatement (217) - - - -
51000 Total Taxes 541,895 546,531 546,531 - -
Investment Earnings:
57101 Investment Earnings 10,580 750 2,100 2,100 2,500
Other Sources:
59201 Transfers-In from Capital Projects Fund 578,106 578,808 578,808 1,025,369 1,019,354
59000 Total Other Sources 578,106 578,808 578,808 1,025,369 1,019,354
50000 TOTAL REVENUES 1,130,581 1,126,089 1,127,439 1,027,469 1,021,854
EXPENDITURES
Debt Service:
922 Series 2004, G.O. Refunding Bonds
65101 Principal 490,000 515,000 515,000 - -
65102 Interest 40,200 20,600 20,600 - -
924 Series 2010, Certificates of Participation
65101 Principal 130,000 135,000 135,000 140,000 145,000
65102 Interest 120,375 115,932 115,932 111,881 107,331
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal 215,000 210,000 210,000 215,000 220,000
65102 Interest 101,387 108,626 108,626 102,263 95,748
927 Series 2016, Certificates of Participation (Public Safety Facility)
65101 Principal - - - 205,000 265,000
65102 Interest - - - 243,325 178,775
911
64303 County Treasurer Fees 10,840 10,931 10,931 - -
65103 Fiscal Agent Fees 1,650 10,000 10,000 10,000 10,000
Total Debt Service 1,109,452 1,126,089 1,126,089 1,027,469 1,021,854
60000 TOTAL EXPENDITURES 1,109,452 1,126,089 1,126,089 1,027,469 1,021,854
NET SOURCE (USE) OF FUNDS 21,129 - 1,350 - -
FUND BALANCES, Beginning of Year 507,988 510,375 529,117 530,467 530,467
FUND BALANCES, End of Year 529,117$ 510,375$ 530,467$ 530,467$ 530,467$
MUNICIPAL SERVICES
Debt Service Fund #31
Section III, Page 37
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 603,002$ 757,986$ 718,480$ 707,265$ 740,888$
Commodities 77,790 109,962 79,055 79,652 79,602
Contract Services 51,718 62,762 63,443 71,406 64,006
Other Operating Costs 570,112 546,269 568,222 617,916 567,917
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 20,261 546,546 136,546 411,900 950
Total 1,383,103$ 2,083,745$ 1,625,966$ 1,948,359$ 1,513,583$
Administration 229,603$ 240,052$ 237,956$ 247,060$ 242,734$
Operations 1,069,217 1,684,207 1,262,737 1,571,189 1,136,509
Wash Bay 84,283 159,486 125,273 130,110 134,340
Total 1,383,103$ 2,083,745$ 1,625,966$ 1,948,359$ 1,513,583$
Transit Director 1 1 1 1 1
Transit Operations Supervisor -1 1 1 1
Wash Bay Operator -1 1 1 1
Transit Operator 4 4 3.6 3.6 3.6
Total 5 7 6.6 6.6 6.6
BUDGET SUMMARY: TRANSIT DEPARTMENT
The Transportation Department is the singular department of the Transit Fund and is responsible for all free bus
operations for the Town of Avon. The Department's core responsibilities consist of developing and sustaining
effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon.
The Transit Fund receives Town general taxes (accommodation taxes) to support operations and grant matches, in
addition to a joint funding of the skier bus services with the Beaver Creek Resort Company.
ADMINISTRATION OF THE DEPARTMENT
The Transportation Department is administered by the Transit Director who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in
the summer.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section III, Page 38
Total Winter Service Hrs 7,615 Total Annual Cost $1,008,836
Total Summer Service Hrs 4,774
Grand Total Service Hours 12,389
ROUTE OPERATIONS
Route Operations: Includes service design/service implementation schedule and policy, system safety and security,
fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment,
training, and certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon
Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an
evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-
kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: In 2016, two (2)
smaller 22-seat cutaway buses will operate these summer routes. Hours and route frequency are summarized in the
table below.
2017 Avon Transportation Proposed Routes
WASH BAY
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and
equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated
each year based upon the operational and maintenance costs of operating the wash bay, including staff time for
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development,
strategic planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a
passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets,
ADA certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration,
Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental
Agreement/Third Party contract execution. The Transit Director occasionally fills in for drivers on sick leave or
during hiring transitions.
PROGRAM ACTIVITIES AND OPERATIONS: TRANSIT
ADMINISTRATION
Winter Winter Winter Summer Loop Summer Annual
Route Op Hrs # Buses Serv. Hr.Frequence Time Serv. Hr.Cost
Blue Line - a.m.6:30-6:30 1 1,985 30 Min 30 Min 651 $214,649
Blue Line - p.m.30 Min 30 Min 868 $70,681
Red Line - a.m.6:30-6:30 1 1,985 30 Min 30 Min 651 $214,649
Red Line - p.m.30 Min 30 Min 868 $70,681
Black Line 60 Min 60 Min 1,736 $141,362
Skier Shuttle 8:00-6:00 2-3 3,060 $249,176
Restaurant Shuttle 6:00-10:00 1 585 $47,637
Section III, Page 39
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%$115,374 $247,060 Operational Success
Winter Service 62%$655,445 $974,137 Cost/Route, Route Timeliness
Summer Service 38%401,724 597,052 Cost/Route, Route Timeliness
Wash Bay Operations 100%$68,552 $130,110 Satisfaction, Timeliness
1. Ridership on the Red and Blue Lines has increased on average 33% from 2015 passenger counts.
2. Investigate new public/private technologies/partnerships available to increase ridership and control costs.
3. Continued focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability, parking
and transit ridership.
ACCOMPLISHMENTS AND GOALS: TRANSIT
2016 MAJOR ACCOMPLISHMENTS
2. Ridership on the Skier Shuttle increase by 7% for the 2015-2016 Winter Season
3. Administered continuation of the lease agreement with ECO for bus storage, with the addition of WiFi and vault
room use for the upcoming winter season.
2017 STRATEGIC GOALS
1. Explore and test new route configurations, such as deviated routes to increase bus ridership
Wash Bay
DEPARTMENT COST ALLOCATIONS
Performance Metric(s)
Administration
Route Operations
Section III, Page 40
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Taxes 40,280$ 40,190$ 40,190$ 40,397$ 40,397$
Intergovernmental - 435,995 100,000 328,000 -
Charges for Services 283,579 208,829 208,829 239,930 239,930
Other Revenues 80,638 72,000 82,500 93,940 93,940
Total Operating Revenues 404,497 757,014 431,519 702,267 374,267
Other Sources
Sales of Capital Assets 2,025 - - - -
Transfers In from General Fund - Operating 1,000,000 1,200,000 1,100,000 1,100,000 1,070,000
Transfers In from General Fund - Capital 26,999 82,000 34,994 82,000 -
Total Other Sources 1,029,024 1,282,000 1,134,994 1,182,000 1,070,000
TOTAL REVENUES 1,433,521 2,039,014 1,566,513 1,884,267 1,444,267
EXPENDITURES
Administration 229,603 240,052 237,956 247,060 242,734
Operations 1,068,417 1,684,207 1,262,737 1,571,189 1,136,509
Washbay 85,083 159,486 125,273 130,110 134,340
TOTAL EXPENDITURES 1,383,103 2,083,745 1,625,966 1,948,359 1,513,583
NET SOURCE (USE) OF FUNDS 50,418 (44,731) (59,453) (64,092) (69,316)
FUND BALANCES, Beginning of Year 639,476 690,694 689,894 630,441 566,349
FUND BALANCES, End of Year 689,894$ 645,963$ 630,441$ 566,349$ 497,033$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 41
Revenue Detail
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,191$ 40,190$ 40,190$ 40,397$ 40,397$
51103 Current & Delinquent interest 89 - - - -
51000 Total Taxes 40,280 40,190 40,190 40,397 40,397
Intergovernmental:
Federal Grants:
53104 FTA Grant - 435,995 - 328,000 -
53205 CDOT FASTER Grant - - 100,000 - -
53000 Total Intergovernmental - 435,995 100,000 328,000 -
Charges for Services:
Transportation:
54501 Beaver Creek 99,160 111,899 111,899 125,000 125,000
54507 Wash Bay Services- External 105,353 50,000 50,000 68,000 68,000
54902 Wash Bay Services- Internal 79,066 46,930 46,930 46,930 46,930
54000 Total Charges for Services 283,579 208,829 208,829 239,930 239,930
Other Revenues:
58201 Lease of Town-owned Property 59,976 62,000 62,000 73,440 73,440
58207 Miscellaneous Refunds 2,050 - - - -
58995 Bus Advertising Revenues 18,601 10,000 20,500 20,500 20,500
58999 Miscellaneous Nonclassified Revenues 11 - - - -
58000 Total Other Revenues 80,638 72,000 82,500 93,940 93,940
Other Sources:
59201 Transfers In - General Fund - Operating 1,000,000 1,200,000 1,100,000 1,100,000 1,070,000
59201 Transfers In - General Fund - Capital 26,999 82,000 34,994 82,000 -
59101 Sales of Capital Assets 2,025 - - - -
59000 Total Other Sources 1,029,024 1,282,000 1,134,994 1,182,000 1,070,000
50000 TOTAL REVENUES 1,433,521 2,039,014 1,566,513 1,884,267 1,444,267
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 42
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 650,153$ 749,884$ 708,099$ 777,771$ 822,102$
Commodities 491,377 582,536 357,118 417,950 414,510
Contract Services 102,113 86,655 83,855 57,868 60,268
Other Operating Costs 121,650 126,554 145,891 120,291 120,291
Debt Service 261,235 258,064 258,064 259,016 259,016
Capital Outlay 11,995 14,252 20,752 19,650 13,900
Total 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Fleet Maintenance 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Total 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Fleet Director 1 1 1 1 1
Purchasing Coordinator --1 1 1
Accounting Assistant II 1 1 ---
Fleet Maintenance Foreman 1 1 2 2 2
Mechanic I-II 4 4 3 3 3
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through
user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town
of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only
division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered.
ADMINISTRATION OF THE DEPARTMENT
Section III, Page 43
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town of Avon Vehicles and Rolling Stock 30%$262,433 $495,764 70% Cost Recovery
Manage Town of Avon Fleet 5%43,739 82,627 Department Satsfaction
Complete Monthly Billing 5%43,739 82,627 Timeliness/Accuracy
Third Party Vehicles and Rolling Stock 60%524,865 991,528 70% Cost Recovery
ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE
2016 MAJOR ACCOMPLISHMENTS
1. Restructured department personnel and created a dedicated parts position that will allow technicians more time
for actual billable hours and streamline parts purchasing.
2. Developed a plan to integrate the fuel system and fleet software that will reduce data entry and facilitate an
electronic invoicing process.
3. Developed safety and professional development plans for the department staff.
2017 STRATEGIC GOALS
1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy, and
maximizes fuel efficiency and diversification.
2. Strengthen partnerships with local third party government agencies; solicit private clients.
3. Increase customer base with exceptional products and service
Fleet Maintenance
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate
for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from
work through the year.
Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs
of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment.
Procures parts and fuel for Town and user agencies.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data
incorporated from a fleet management cost accounting system and fuel management program.
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a
competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients
up to 10% of revenues or shop hours.
DEPARTMENT COST ALLOCATIONS
Performance Metric(s)
Section III, Page 44
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Charges for Services 1,294,127$ 1,487,632$ 1,094,055$ 1,279,426$ 1,279,426$
Other Revenue 9,844 - - - -
Total Operating Revenues 1,303,971 1,487,632 1,094,055 1,279,426 1,279,426
Other Sources
Transfers-In from General Fund 300,000 300,000 450,000 400,000 400,000
Capital Lease Proceeds - - - - -
Total Other Sources 300,000 300,000 450,000 400,000 400,000
TOTAL REVENUES 1,603,971 1,787,632 1,544,055 1,679,426 1,679,426
EXPENDITURES
Public Works:
Fleet Maintenance 1,638,524 1,817,945 1,573,779 1,652,546 1,690,087
Washbay - - - - -
Total Operating Expenditures 1,638,524 1,817,945 1,573,779 1,652,546 1,690,087
TOTAL EXPENDITURES 1,638,524 1,817,945 1,573,779 1,652,546 1,690,087
NET SOURCE (USE) OF FUNDS (34,553) (30,313) (29,724) 26,880 (10,661)
FUND BALANCES, Beginning of Year 204,027 169,474 169,474 139,750 166,630
FUND BALANCES, End of Year 169,474$ 139,161$ 139,750$ 166,630$ 155,969$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 45
Revenue Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 732,116$ 897,902$ 572,713$ 758,240$ 758,240$
54901 Departmental Fleet Maintenance Chrgs 539,258 579,730 511,342 511,186 511,186
54903 Sales of Fuel 22,753 10,000 10,000 10,000 10,000
54000 Total Charges for Services 1,294,127 1,487,632 1,094,055 1,279,426 1,279,426
Other Revenues:
58205 Insurance Reimbursements 9,404 - - - -
58999 Miscellaneous Nonclassified Revenues 440 - - - -
58000 Total Other Revenues 9,844 - - - -
Other Sources:
59201 Transfers In - General Fund 300,000 300,000 260,000 300,000 330,000
59303 Capital Lease Proceeds - - - - -
59000 Total Other Sources 300,000 300,000 260,000 300,000 330,000
50000 TOTAL REVENUES 1,603,971$ 1,787,632$ 1,354,055$ 1,579,426$ 1,609,426$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 46
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Fleet and Heavy Equipment 257,028$ 101,338$ 106,540$ 220,500$ 556,356$
Recreation Center Equipment 164,091 24,364 21,239 8,857 31,515
Computer and Office Equipment 41,440 116,599 90,560 152,948 35,396
Machinery and Equipment 58,449 38,368 31,000 4,895 31,930
Loan to ERFPD 717,989 - - - -
Total 1,238,997$ 280,669$ 249,339$ 387,200$ 655,197$
DEPARTMENT EXPENDITURES BY CATEGORY
The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other
departments for the accumulation of funds for future replacements.
BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND
ADMINISTRATION OF THE DEPARTMENT
The Equipment Replacement Fund is administered by the Finance Director with assistance from other department
directors.
DEPARTMENT FINANCIAL SUMMARY
Section III, Page 47
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Intergovernmental 71,799$ 143,598$ 574,391$ -$ -$
Charges for Services:
Equipment Replacement Charges 597,862 589,967 589,967 646,800 639,478
Investment Earnings 3 - - - -
Total Operating Revenues 669,664 733,565 1,164,358 646,800 639,478
Other Sources
Sales of Fixed Assets 29,000 15,000 26,000 15,000 15,000
Capital Lease Proceeds - - - 185,000 -
Total Other Sources 29,000 15,000 26,000 200,000 15,000
TOTAL REVENUES 698,664 748,565 1,190,358 846,800 654,478
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 257,028 101,338 106,540 220,500 556,356
Recreation Center Equipment 164,091 24,364 21,239 8,857 31,515
Computer and Office Equipment 41,440 116,599 90,560 152,948 35,396
Machinery and Equipment 58,449 38,368 31,000 4,895 31,930
Other - Loan to ERFPD 717,989 - - - -
Total Operating Expenditures 1,238,997 280,669 249,339 387,200 655,197
Other Uses
Transfers Out to Capital Projects Fund 550,000 - - - -
Total Other Uses 550,000 - - - -
TOTAL EXPENDITURES 1,788,997 280,669 249,339 387,200 655,197
NET SOURCE (USE) OF FUNDS (1,090,333) 467,896 941,019 459,600 (719)
FUND BALANCES, Beginning of Year 2,789,636 1,699,303 1,699,303 2,640,322 3,099,922
FUND BALANCES, End of Year 1,699,303$ 2,167,199$ 2,640,322$ 3,099,922$ 3,099,203$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section III, Page 48
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2015 2016 2016 2017 2018
Intergovernmental
53404 Loan Repayment - ERFPD 71,799$ 143,598$ 574,391$ -$ -$
Charges for Services:
Equipment Rental Charges
54904 Finance (875) 3,337 3,337 3,337 3,337
54904 Information Systems 42,216 44,319 44,319 49,762 51,871
54904 Nondepartmental 17,635 18,040 18,040 18,040 17,100
54904 Comm Dev - Planning 1,621 846 846 847 847
54904 Comm Dev - Building Inspection 2,148 2,147 2,147 2,148 -
54904 Comm Dev - Town Produced Events 1,467 1,226 1,226 - -
54904 Police - Administration 10,683 9,709 9,709 11,383 11,383
54904 Police - Patrol 87,194 113,707 113,707 122,361 119,796
54904 Police - Investigations 5,443 6,644 6,644 6,644 6,644
54904 Engineering 2,539 - - - 3,573
54904 Buildings 83,167 61,737 61,737 61,524 61,524
54904 Public Works - Road and Bridge 86,700 80,424 80,424 81,870 78,967
54904 Public Works - Parks 60,482 60,081 60,081 72,306 73,425
54904 Town Center West 15,989 22,035 22,035 24,389 24,389
54904 Transit - Operations 44,076 45,904 45,904 48,828 48,828
54904 Transit - Wash Bay 22,237 22,236 22,236 22,237 22,237
54904 Fleet Maintenance 3,623 3,623 3,623 4,960 4,960
54904 Recreation - Administration 7,472 9,083 9,083 10,583 10,583
54904 Recreation - Aquatics 42,479 14,094 14,094 23,959 24,800
54904 Recreation - Fitness 55,856 64,403 64,403 75,568 69,160
54904 Recreation - Cabin 5,710 6,372 6,372 6,054 6,054
54000 Total Charges for Services 597,862 589,967 589,967 646,800 639,478
Investment Earnings:
57101 Interest Earnings 3 - - - -
Other Sources:
59101 Sale of Fixed Assets 29,000 15,000 26,000 15,000 15,000
59303 Capital Lease Proceeds - - - 185,000 -
59000 Total Other Sources 1,296,526 1,338,532 1,780,325 1,493,600 1,293,956
50000 TOTAL REVENUES 1,894,388$ 1,928,499$ 2,370,292$ 2,140,400$ 1,933,434$
Revenue Detail
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017
Section III, Page 49
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2017 2018
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Community Development Dept:
Building Inspector Vehicle - Replace #600 30,543$
Police Dept - Patrol:
4 Chevy Tahoes 163,543
Replace #341, 344, 345, 346
Police Service Officer Vehicle 31,936
Replace #337
Recreation Dept:
Chevy Van - Replace #500 27,973
Transit Dept:
Hybrid Vehicle - Replace #800 27,026
66501 Automobiles and Light Duty Trucks - 281,021
Public Works Dept:
Snow Plow - Capital Lease Purchase 185,000
66502 Heavy Trucks and Moving Equipment 185,000 -
Public Works Dept:
Aerator - Replace #298 & 299 35,500
Streetsweeper - Replace #268 235,000
Excavator - Replace #118 40,335
66499 Other Machinery and Equipment 35,500 275,335
66000 Total Capital Outlay 220,500$ 556,356$
Fleet & Heavy Equip. to Auction in 2017:
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017
Section III, Page 50
Department:N/A
Program:Recreation Equipment #812
Account 2017 2018
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Roman Bench 720$
Rowers (2)3,319$
Recumbent Bikes (3)14,756
Upright Bikes (3)13,440
Aquatics:
Climbing Wall 8,137
66407 Athletic and Recreational Equipment 8,857 31,515
66000 Total Capital Outlay 8,857$ 31,515$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017
Section III, Page 51
Department:N/A
Program:Computers and Office Equipment #813
Account 2017 2018
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Police:
Toughbook MDTs (8)26,607$
Switch - Police - TOA - GIG 02 3,639$
Fingerprint System 18,486
Engineering:
Large Format Copier, Printer, Scanner 17,000
Recreation:
Switch - Rec Ctr - TOA Rec 01 8,797
Information Systems:
Lync/Office 365 85,000
Firewall 5,855
Autoview 3008 Switch Box 1,311
Switch - TOA - Core 01 13,483
Switch - TOA - FE 01 8,166
66402 Computers and Peripherals 152,948 35,396
66000 Total Capital Outlay 152,948$ 35,396$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017
Section III, Page 52
Department:N/A
Program:Machinery and Equipment #814
Account 2017 2018
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Plotter/Sign Maker - Replace #1127 4,895$
Pavement Cutter - Replace #375 5,377$
Parks Dept:
Lawn Mower 21,684
Field Paint Sprayer 4,869
66499 Other Machinery and Equipment 4,895 31,930
66000 Total Capital Outlay 4,895$ 31,930$
Section IV, Page 1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
SEE LINE ITEM DETAIL
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues
reflect historic collection trends and the best information available regarding the local real estate market. In addition
to RETT monies, General Fund revenues are transferred to the Capital Projects Fund, after achieving a balanced
budget, and with all reserves fully funded. Other Town Funds which contribute to appropriate capital infrastructure,
are also transferred into the Capital Projects Fund. Capital projects are selected based on several criteria including,
but not limited to new street, road and facility development, major maintenance of the Town’s existing facilities, and
street system, investments in economic development, and projects identified has high priorities in adopted planning
documents such as the H.A. Nottingham Park Master Plan, Comprehensive Transportation Plan and the Recreation
Trails Master Plan. The Town prepares a Five-Year Capital Improvements Program, which is important to the long-
term planning of infrastructure development and maintenance.
BUDGET SUMMARY: CAPITAL PROJECTS FUND
ADMINISTRATION OF THE DEPARTMENT
The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department
spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year
Program. Proportional monies for the engineer's salary are transferred to the General Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section IV, Page 2
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
REVENUES
Taxes 2,369,314$ 2,100,000$ 2,300,000$ 2,200,000$ 2,200,000$
Intergovernmental 40,000 1,902,534 1,902,534 390,000 40,000
Investment Earnings 18,167 13,372 13,372 10,460 16,388
Other Revenue 93,246 80,000 80,000 80,000 80,000
Total Operating Revenues 2,520,727 4,095,906 4,295,906 2,680,460 2,336,388
Other Sources:
Bond Proceeds 3,800,000 9,102,205 6,602,205 - -
Operating Transfers-In 2,095,000 1,020,000 1,943,200 3,178,000 870,000
Total Other Sources 5,895,000 10,122,205 8,545,405 3,178,000 870,000
TOTAL REVENUES 8,415,727 14,218,111 12,841,311 5,858,460 3,206,388
EXPENDITURES
Capital Improvements:
Facilities 1,514,981 8,574,254 8,512,454 2,961,841 80,000
Land and Land Improvements 44,632 369,484 136,200 1,220,150 350,000
Roads and Streets 1,667,152 4,451,984 4,213,574 3,110,000 1,175,326
Water Fund Projects - 150,000 150,000 25,000 100,000
Communications and Technology 7,037 63,201 33,869 - -
Strategic Planning 51,050 20,000 75,000 - -
Other - 5,000 5,000 - -
Debt Service:
Bond Issuance Costs 80,569 153,550 153,550 - -
Capital Leases 121,769 121,770 121,770 121,770 121,770
Total Capital Improvements 3,487,190 13,909,243 13,401,417 7,438,761 1,827,096
Other Uses
Operating Transfer-Out - General Fund 1,538,335 219,735 219,735 226,327 233,117
Operating Transfer-Out - Debt Service Fund 578,106 578,808 578,808 1,025,369 1,019,354
- -
Total Other Uses 2,116,441 798,543 798,543 1,251,696 1,252,471
TOTAL EXPENDITURES 5,603,631 14,707,786 14,199,960 8,690,457 3,079,567
NET SOURCE (USE) OF FUNDS 2,812,096 (489,675) (1,358,649) (2,831,997) 126,821
FUND BALANCE, Beginning of Year 3,386,721 6,198,817 6,198,817 4,840,168 2,008,171
FUND BALANCE, End of Year 6,198,817$ 5,709,142$ 4,840,168$ 2,008,171$ 2,134,992$
Fund Balances
Restricted For:
Street Improvements (COPs)2,637,739$ 1,670,145$ 1,369,576$ -$ -$
Asphalt Overlay 240,000 480,000 480,000 720,000 960,000
Assigned For:
Avon Town Hall Relocation / Renovation 1,425,000 - - - -
Avon Town Hall Tenant Finish - 2,500,000 2,900,000 - -
Unassigned:
Unreserved 1,896,078 1,058,997 90,592 1,288,171 1,174,992
Total Fund Balances 6,198,817$ 5,709,142$ 4,840,168$ 2,008,171$ 2,134,992$
Fund Summary
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 3
Current Revised Proposed
Actual Budget Budget Budget
2015 2016 2016 2017 2018 2019 2020 2021
REVENUES
Real Estate Transfer Tax:2,369,314$ 2,100,000$ 2,300,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$
Interest Earnings 18,167 13,372 13,372 10,460 16,388 19,675 20,000 20,000
Intergovernmental:
Federal/State:
MAP-21 Grant (CFDA 20.205)- 1,355,000 1,355,000 - - - - -
GOCO Grant - Playground - - - 350,000 - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop (50%)- 30,000 30,000 - - - - -
ECO Grant - Eaglebend / US Hwy 6 Bus Stop (50%)- 24,000 24,000 - - - - -
Eagle County Trails Grant - Phase 3 - 453,534 453,534 - - - - -
Asphalt Overlay Contributions - TCMD 40,000 40,000 40,000 40,000 40,000 40,000 75,000 75,000
Other Revenues:
Asphalt Overlay Contributions - Developer 80,000 80,000 80,000 80,000 80,000 80,000 - -
Donations and Contributions 10,000 - - - - - - -
Project Cost Reimbursements 2,194 - - - - - - -
Nonclassified 1,052 - - - - - - -
Total Operating Revenues 2,520,727 4,095,906 4,295,906 2,680,460 2,336,388 2,339,675 2,295,000 2,295,000
Other Sources:
Bond Issue Proceeds - Street Improvements 3,800,000 - - - - - - -
Bond Issue Proceeds - Joint Public Safely Facility - 6,602,205 6,602,205 - - - - -
Debt Proceeds - URA - 2,500,000 - - - - - -
Transfer in from General Fund
- Assigned to Capital Improvements - 150,000 1,550,000 - 750,000 -
- Short-term Loan 1,425,000 - - - - - - -
- Asphalt Overlay 120,000 120,000 120,000 120,000 120,000 120,000 75,000 75,000
Transfer in from the AURA
- New Town Hall Tenant Finish - - - 2,900,000 - - - -
- Tract G - 500,000 - - - - - -
Transfer in from Community Enhancement Fund
- 2016 Power line Undergrounding - 100,000 100,000 - - - - -
- 2017 Playground - - - 158,000 - - - -
Transfer in from Water Fund - 150,000 173,200 - - - - -
Transfer in from Equipment Replacement Fund 550,000 - - - - - - -
Total Other Sources 5,895,000 10,122,205 8,545,405 3,178,000 870,000 120,000 75,000 75,000
Total Revenues and Sources of Funds 8,415,727$ 14,218,111$ 12,841,311$ 5,858,460$ 3,206,388$ 2,459,675$ 2,370,000$ 2,370,000$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 4
Current Revised Proposed
Actual Budget Budget Budget
2015 2016 2016 2017 2018 2019 2020 2021
Projected
EXPENDITURES
Capital Improvements:
Facilities 1,514,981 8,574,254 8,512,454 2,961,841 80,000 - 70,000 700,000
Land and Land Improvements 44,632 369,484 136,200 1,220,150 350,000 - - -
Roads and Streets 1,667,152 4,451,984 4,213,574 3,110,000 1,175,326 676,770 625,000 365,000
Water Fund Projects - 150,000 150,000 25,000 100,000 300,000 - -
Communications and Technology 7,037 63,201 33,869 - - - - -
Strategic Planning 51,050 20,000 75,000 - - - - -
Other - 5,000 5,000 - - - - -
Debt Service:
Debt Issuance Costs 80,569 153,550 153,550 - - - - -
Capital Leases 121,769 121,770 121,770 121,770 121,770 43,082 26,279 26,279
Total Expenditures 3,487,190 13,909,243 13,401,417 7,438,761 1,827,096 1,019,852 721,279 1,091,279
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 213,335 219,735 219,735 226,327 233,117 240,110 247,314 254,733
- Repayment of Short-term Loan 1,325,000 - - - - - - -
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)255,775 255,557 255,557 254,481 254,831 250,300 255,225 254,800
- 2015B COPS (Street Improvements)322,331 323,251 323,251 319,863 318,248 321,582 319,613 322,493
- 2016 COPS (Public Safety Bldg.)- - - 451,025 446,275 448,325 450,075 449,375
Total Other Uses 2,116,441 798,543 798,543 1,251,696 1,252,471 1,260,317 1,272,227 1,281,401
Total Expenditures and Uses of Funds 5,603,631 14,707,786 14,199,960 8,690,457 3,079,567 2,280,169 1,993,506 2,372,680
Net Source (Use) of Funds 2,812,096 (489,675) (1,358,649) (2,831,997) 126,821 179,506 376,494 (2,680)
Fund Balance, Beginning of Year 3,386,721 6,198,817 6,198,817 4,840,168 2,008,171 2,134,992 2,314,498 2,690,992
Fund Balance, End of Year 6,198,817$ 5,709,142$ 4,840,168$ 2,008,171$ 2,134,992$ 2,314,498$ 2,690,992$ 2,688,312$
Fund Balances
Restricted For:
Street Improvements COPs 2,637,739$ 1,670,145$ 1,369,576 - -$ -$ -$ -
Asphalt Overlay 240,000 480,000 480,000 720,000 960,000 1,200,000 1,350,000 1,500,000
Assigned For:
Avon Town Hall Relocation / Renovation 1,425,000 - - - - - - -
Avon Town Hall Tenant Finish - 2,500,000 - - - - - -
Unassigned:
Unreserved 1,896,078 1,058,997 2,990,592 1,288,171 1,174,992 1,114,498 1,340,992 1,188,312
Total Fund Balances 6,198,817$ 5,709,142$ 4,840,168$ 2,008,171$ 2,134,992$ 2,314,498$ 2,690,992$ 2,688,312$
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 5
Proposed Estimated
Total 2014 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2015 2016 2016 2016 2017 2018 2019 2020 2021
CAPITAL IMPROVEMENT PROJECTS
Facilities:
General Government Facilities:
11011 New Town Hall Acquisition - 2014 33,617$ 5,822$ 27,795$ -$ -$ 33,617$ -$ -$ -$ -$ -$
11013 Mountain Vista Office Building Purchase 1,500,925 - - 1,500,925 1,500,925 1,500,925 - - - - -
11014 New Town Hall Tenant Finish Design 190,000 - - 190,000 190,000 190,000 - - - - -
11015 New Town Hall Floor Expansion Feasibility Study 10,500 - - 10,500 10,500 10,500 - - - - -
11012 New Town Hall Tenant Finish 2,699,500 - - - - - 2,699,500 - - - -
Joint Public Safety Facility Project:
12003 Design 450,000 - 69,606 381,394 381,394 451,000 - - - - -
12004 Construction 6,020,855 - - 5,997,655 6,020,855 6,020,855 - - - - -
12005 Fiber - ATF to PSF 87,341 - - - - - 87,341 - - - -
Transit / PW Facilities Improvement Project:
13005 Public Works Improvements, (On-site and Lot 5)719,474 662,985 41,046 - - 704,031 - - - - -
Public Works Facilities
13012 Cinder De-icer Storage 165,000 - - - - - - - - 15,000 150,000
13013 Large Vehicle Storage 605,000 - - - - - - - - 55,000 550,000
Transportation Facilities
14010 Fleet Maintenance EPDM Roof Replacement 80,000 - - 80,000 - - - 80,000 - - -
14014 Fleet Maintenance Building Improvements 90,000 - - 80,000 90,000 90,000 - - - - -
14011 Transit Bus Shelters 264,382 - 19,382 155,000 155,000 174,382 - - - - -
14012 Transit Bus Stop - Traer Creek Plaza 60,000 4,490 - 55,510 55,510 60,000 - - - - -
14013 Transit Bus Stop - Eaglebend / US Hyw 6 48,000 - - 48,000 48,000 48,000 - - - - -
Cultural and Recreational Facilities:
15012 Nottingham Park Pavilion 3,870,000 2,724,284 1,135,344 - - 3,859,628 - - - - -
15013 Recreation Center Exterior Renovation 52,750 - 52,902 - - 52,902 - - - - -
15014 Recreation Center - Remodel - Phase 2 98,530 - 96,530 - - 96,530 - - - - -
15015 Recreation Center - Bouldering Wall 50,000 - 48,646 - - 48,646 - - - - -
15016 Recreation Center - Slide Flume Refurbishment and St 59,000 - 23,730 35,270 35,270 59,000 - - - - -
15018 Nottingham Park Pavilion - Retractable Door 125,000 - - 40,000 25,000 25,000 100,000 - - - -
15017 Recreation Center - Fitness Floor 75,000 - - - - - 75,000 - - - -
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 868,300 3,966 - 71,034 70,000 73,966 798,300 - - - -
21017 Nottingham Park - Remodel Restrooms 250,000 - - 260,400 28,150 28,150 221,850 - - - -
21019 Upper Athletic Field Replacement 350,000 - - - - - - 350,000 - - -
21021 Fishing Pier Repairs 75,000 - 44,632 - - 44,632 - - - - -
21022 Eagle River Whitewater Park Repair 10,000 - - 10,000 10,000 10,000 - - - - -
21023 Eaglebend Affordable Housing Landscaping 28,050 - - 28,050 28,050 28,050 - - - - -
21024 Nottingham Park Light Upgrade 125,000 - - - - - 125,000 - - - -
21025 Nottingham Park Northside Port-a-Potty Sheds 75,000 - - - - - 75,000 - - - -
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 6
Proposed Estimated
Total 2014 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2015 2016 2016 2016 2017 2018 2019 2020 2021
CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Streetscape Improvements
31014 Avon Rd. Streetscape Update 252,052 242,052 27,683 - - 269,735 - - - - -
31015 2014 Mall Improvements 1,992,703 1,789,645 54,820 - - 1,844,465 - - - - -
31026 Mall Improvements - Phase 2 240,000 - - 15,000 - - - - - - -
31018 Post Blvd. Landscaping Improvements 368,000 308,986 2,320 25,000 25,000 336,306 - - - - -
31019 Post Blvd. Electrical Assessment and Street Lights 78,000 44,401 28,541 - - 72,942 - - - - -
31027 Post Blvd. Light Pole Replacement 100,000 - - - - - - 100,000 - - -
31022 Avon Rd./I70 Overpass Pedestrian Safety Improvemen 88,000 - - 88,000 88,000 88,000 - - - - -
31028 Avon Rd./I70 Overpass Aesthetics Improvements 270,000 - - - - - - 270,000 - - -
31024 Roundabout #4 TCW Art Element 260,000 - 10,000 - - 10,000 - - 20,000 230,000 -
31023 Metcalf Road - Retaining Wall Stabilization 100,000 - - - - - 100,000 - - - -
31025 2015 Avon Rd. Landscaping Project 485,000 - 438,130 - - 438,130 - - - - -
35003 Roundabout #4 TCW Feature 60,000 75,343 1,718 - - 77,061 - - - - -
31029 Wayfinding Signage 45,000 - - 45,000 45,000 45,000 - - - - -
31030 Mall Activation Elements 20,000 - - - - - - 20,000 - - -
Annual Street Maintenance and Repair
Annual Paving/Road Improvements NA - 717,372 - - NA - 300,000 200,000 125,000 125,000
32016 Buck Creek Bridge Repair 280,865 - 280,865 - - 280,865 - - - - -
34025 West B/C Blvd. Pedestrian Crossing 64,318 - 49,318 15,000 15,000 64,318 - - - - -
Annual Slurry Seals NA - - 150,000 - - - 435,326 191,770 230,000 200,000
32018 Post Blvd. Settlement Repair 75,000 - - 75,000 75,000 75,000 - - - - -
32019 Wildwood Road Repair 75,000 - - 75,000 75,000 75,000 - - - - -
32022 Eaglebend Dr. & Nottingham Rd. Repaving 250,000 - - - - - 250,000 - - - -
Annual Guard Rail Repair NA - - - - - - 40,000 40,000 40,000 40,000
Street Improvements:
34014 Metcalf Bike Lane Phases 1 & 2 1,082,300 - 32,883 1,049,417 1,049,417 1,082,300 - - - - -
34033 Walkability - East and West B/C Blvd.2,705,000 - 1,254 203,746 203,746 205,000 2,500,000 - - - -
32020 2016 Safety Improvements - West B/C Blvd 50,000 - - 50,000 50,000 50,000 - - - - -
32021 West B/C Blvd. RR Crossing Improvements 10,000 - - 10,000 10,000 10,000 100,000 - - - -
32023 Nottingham Rd. Pedestrian Crossings (3)60,000 - - - - - 60,000 - - - -
Multi-Modal/Alternative Mobility:
34015/34021 Eagle Valley Trails Phase 3 (CDOT Funded)2,460,000 10,341 22,248 2,427,411 2,427,411 2,460,000 - - - - -
34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - - 100,000 100,000 109,000 - - - - -
Recreational Trails Program:
34026 Trails Master Plan - - - 23,410 - - - - - - -
34027 Soft and Hard Surface Trail Improvements 150,000 - - 100,000 50,000 50,000 100,000 - - - -
34034 Metcalf Rd. FS 7-779 Trailhead Design & Improv.245,000 - - - - - - 10,000 225,000 - -
Water Fund Projects
21020 Pump House Pump Replacement 150,000 - - 150,000 150,000 150,000 - - - - -
21026 Nottingham Rd. Debris Flow Study and Imp. / Sidewalk 425,000 - - - - - 25,000 100,000 300,000 - -
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 7
Proposed Estimated
Total 2014 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2015 2016 2016 2016 2017 2018 2019 2020 2021
CAPITAL IMPROVEMENT PROJECTS
Projected
Communications and Technology
e-Gov.:
81008 Fullcourt 30,668 - - 60,000 30,668 30,668 - - - - -
81010 Timekeeping Software and Peripheral Devices 35,000 24,762 7,037 3,201 3,201 35,000 - - - - -
Strategic Planning
Planning and Consulting:
79111 Space Needs Analysis 30,000 - 26,249 - - 26,249 - - - - -
79112 Tract G Feasibility Study 25,740 - 24,801 - - 24,801 - - - - -
79113 Tract G Core / Parking Plan 75,000 - - 20,000 75,000 75,000 - - - - -
Other
93012 Historical Preservation 5,000 - - 5,000 5,000 5,000 - - - - -
Total Capital Improvement Projects 31,878,870$ 5,897,077$ 3,284,852$ 13,633,923$ 13,126,097$ 21,599,654$ 7,316,991$ 1,705,326$ 976,770$ 695,000$ 1,065,000$
Section IV, Page 8
Capital Expenditures by Funding Source
2017 2018 2019 2020 2021 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 11,000,000$
Interest Earnings 10,460 16,388 19,675 20,000 20,000 86,523
Intergovernmental and Other 470,000 120,000 120,000 75,000 75,000 860,000
Transfers and Fund Balances 8,018,168 870,000 120,000 75,000 75,000 9,158,168
TOTAL 10,698,628$ 3,206,388$ 2,459,675$ 2,370,000$ 2,370,000$ 21,104,691$
CAPITAL COST BY CATEGORY
Roads and Streets 3,110,000$ 1,175,326$ 676,770$ 625,000$ 365,000$ 5,952,096$
Facilities and Land Improvements 4,181,991 430,000 - 70,000 700,000 5,381,991
Water Fund Projects and Technology 25,000 100,000 300,000 - - 425,000
Capital Leases and Debt Issuance Cost 121,770 121,770 43,082 26,279 26,279 339,180
Tranfers Out 1,251,696 1,252,471 1,260,317 1,272,227 1,281,401 6,318,112
TOTAL 8,690,457$ 3,079,567$ 2,280,169$ 1,993,506$ 2,372,680$ 18,416,379$
Real Estate Transfer
Tax
52.12%
Interest Earnings
0.41%
Intergovernmental and
Other
6.42%
Transfers and Fund
Balances
43.39%
2017-2021 Funding Sources
Roads and Streets
32.32%
Facilities and Land
Improvements
29.22%
Water Fund Projects
and Technology
2.31%
Capital Leases and
Debt Issuance Cost
1.84%
Tranfers Out
34.31%
2017-2021 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Facilities
2014 Town Hall Acquisition, Closing Costs and Tenant Finish
Description: The Skier Building is located on Mountain Vista Lot 4 and was purchased for use as Avon’s
Town Hall. This covers expenses incurred in 2014 and 2015 for the first attempt to
purchase the building.
Budget: 2014 $5,822
2015 $27,000
Mountain Vista Office Building Purchase
Description: This is for the 2016 purchase of the Mountain Vista office building that will be converted
into the New Town Hall.
Budget: 2016 $1,500,925
New Town Hall Expansion and Feasibility Study
Description: In 2016, Avon purchased the Mountain Vista office building and this project is to evaluate
the potential to expand the building up 2-floors or to the west over the parking lot.
Budget: 2016 $10,500
Town Hall Tenant Finish
Description: In 2016, the Town of Avon purchased the Mountain Vista office building with the intent of
moving Town Hall to that location. This building is currently only a core and shell and this
project will finish out the building as the Avon Town Hall. The project should be completed
in fall 2017.
Budget: Design: $190,000
Construction: $2,699,500
Joint Public Safety Facility Design and Construction
Description: The Town and the Eagle River Fire Protection District are partnering to construct a join
Public Safety Facility at Lot 1B, Buck Creek PUD and is located at 60 Buck Creek Road. The
project is currently under construction and is scheduled to be completed in August 2017.
Budget: Design: $450,000
Construction: $6,020,855
Fiber Connection from Avon Regional Transit Facility to Public Safety Facility
Description: This project will extend fiber optic cable from the Avon Regional Transit Facility to the
Public Safety Facility that is currently under construction. This will enable the Public Safety
Facility to be connected to the town’s network without having to pay for a new access
port from an internet service provider generating significant yearly savings.
Budget 2017 $87,341
Relocating Public Works Operations
Description: Public Works operations and modular building was relocated at the existing site located at
500 Swift Gulch Road to make way for the new bus storage building. The improvements
consisted of relocating the existing modular office facility and accessory structures 500
feet north on the site. Also, the project includes installing improvements such as fencing
and landscaping at 375 Yoder Avenue so that some Public Works operations can be
located there. The office furniture for the bus storage facility and mezzanine that is not
grant eligible is included with this project.
Status: The project started in June 2012 and was completed in 2015.
Budget: 2012-2015 $719,474
Section IV, Page 9
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Cinder and De-Icer Storage
Description: The uncovered cinder pile leaches deicer into the soil and drainage ways when it rains or
snows on the pile. Also the cinders regularly freeze into large clumps making it difficult to
load into the snowplows. The structure will prevent snow from landing on the pile and
causing these issues thus improving snowplowing efficiency and mitigating environmental
impacts. A dome-style structure would be constructed where the existing pile is located
and will be partially obstructed from public view.
2020 $15,000
2021 $150,000
Large vehicle storage for the Road and Bridge Department
Description: When snow accumulates in the V-Box located on the back of the snow plow, it will freeze
the auger that discharges the cinders onto the road. It takes up to 4-hours to defrost the
cinders and auger in a garage. This lowers the reliability and efficiency of the snowplowing
operations. A covered, non-heated structure will prevent snow from landing in the V-Box.
2020 $55,000
2021 $550,000
Fleet Maintenance Facility EPDM Roof Replacement
Description: EPDM roofs have an expected life span of 20-years and the existing room will reach its
expected life in 2018. This project will replace the EPDM roof with a similar material.
Budget: 2018 $80,000
Fleet Maintenance Building Improvements
Description: This project included an overhaul of the buildings HVAC system.
Budget: 2016 $90,000
Transit Bus Stop Shelter
Description: This project will place bus shelters at four locations including City Market, Stonebridge
Drive, Avon Elementary School and Buffalo Ridge apartments.
Budget: 2015 $19,382
2016 $155,000
Transit Bus Stop - Traer Creek Plaza
Description: This project will place an ECO Transit Style bus shelter at Traer Creek Plaza in East Avon.
ECO Transit will provide for 50% of the funding.
Budget: 2016 $60,000
Transit Bus Stop – Eaglebend/US Hwy. 6
Description: This project will place an ECO Transit Style bus shelter at the Eaglebend/US Hwy 6 bus stop
as part of the Eagle Valley Trail project.
Budget: 2016 $48,000
Nottingham Park Pavilion Construction
Description: Construction of a permanent stage in H.A. Nottingham Park near the upper athletic field to
house numerous events including music, dance and theater. The performing arts pavilion
stage deck is approximately 25 feet by 35 feet, and the project also includes a green room,
pump house remodel, event terrace and upgraded electrical service. The stage was
constructed so that it will not encroach into the existing field and the back of house
operations are on the side of the stage.
Budget: 2014 $2,724,284
2015 1,135,344
Section IV, Page 10
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Recreation Center Exterior Renovation
Description: The project includes repair of damaged concrete, reconfiguring the pool deck, new
landscaping, and drainage improvements that will enhance the exterior of the building and
make the pool deck area more inviting.
Budget: 2015 $52,750
Recreation Center Remodel Phase 2
Description: The phase 2 remodel included moving the front desk to face the 2 main entrances,
expanding the weight room to include the conference room and office, and the addition
of two offices to the underused cubby boxes and storage room
Budget: 2015 $98,530
Recreation Center Bouldering Wall
Description: A bouldering wall will be installed where the front desk was located and includes lighting
adjustments, and new impact flooring.
Budget: 2015 $50,000
Recreation Center Slide Refurbishment
Description: The slide in the pool area is due to be refurbished and the project includes painting the
flume and repair the metal stairs where there has been excessive rust from the chlorine
treated pool water.
Budget: 2015 $23,730
2016 $35,270
Nottingham Park Pavilion – Retractable Door
Description: Replacement of the stage curtain with a retractable door allowing more flexibility during
inclement weather.
Budget: 2016 $25,000
2017 $100,000
Recreation Center Fitness Floor
Description: The flooring material in the fitness/workout area is 20-years old and past its design life and
includes the removal and replacement of the flooring material except in the newly
remodeled area.
Budget: 2017 $75,000
Section IV, Page 11
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Land and Land Improvements
Nottingham Park – Zone C Improvements - Playground
Description: This project will replace the existing playground equipment with a new facility east of the
existing location. The Park Master Plan recommended moving the playground to the
current location of the restrooms. The new playground is currently being designed and
construction is scheduled in 2017. Staff will seek out grant opportunities in 2016 to assist
with funding the playground.
Budget: 2016 $70,000
2017 $798,300
Nottingham Park – Remodel Restrooms
Description: The existing restrooms are due for a remodel because of their location in the park and the
on-going vandalism that occurs in the facility. The remodel will incorporate vandalism
resistant fixtures and security features.
Budget: 2016 $28,150
2017 $221,850
Nottingham Park – Athletic Field Replacement
Description: The replacement of the 15-year old turf is also overdue. Most sand based athletic fields
have a life span of 10-15 years under normal wear and tear and with yearly maintenance
(aeration, fertilizing, top-dressing and over-seeding). Due to wear and tear from events
such as Lacrosse, Soccer, Pond Hockey, concerts, etc., the turf has been replaced in
sections causing thin spots which have an impact on athletic play as well as overall
aesthetics. Also, athletic field technology has advanced in the last 15 years to the point
that sand based fields are no longer recommended. The new standard is for a sand/soil
hybrid which stands up to use better.
Budget: 2018 $350,000
Nottingham Park Fishing Pier Repairs
Description: The fishing pier deck was removed from the supporting piers by ice and snow during the
2014 to 2015 winter. This project reattached the deck and reinforced the piers to handle
the ice and snow loads in the future.
Budget: 2015 $75,000
Whitewater Park Repairs
The whitewater park experienced some changes as a result of the last several years spring runoff. The
features need to be updated to make them enjoyable and effective.
Budget: 2016 $10,000
Eagle Bend Affordable Housing Landscaping
Description: Eagle Bend Affordable Housing development is improving the landscaping along
Eaglebend Drive with adding trees and native bushes and flowering plants. The Town is
contributing to half the cost since the Town removed a lot of landscaping as part of the
Hurd Lane sidewalk project in 2007.
Budget: 2016 $28,050
Section IV, Page 12
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Nottingham Park Light Upgrade
Description: The existing lights were originally installed in 1980 and show signs of wear and tear along
with not being energy efficient. The program will replace the lights with modern, LED
bollard fixtures, similar to the ones installed around the pavilion and Main Street Mall.
Budget: 2017 $125,000
Nottingham Park Porta-Potty Sheds
Description: Since the installation of a beach on the north side of the park, there has been significant
increase in the traffic in this area. Several port-a-potty’s have been installed in the area and
this will enclose them in a more aesthetic manner appropriate for the park.
Budget: 2017 $75,000
Section IV, Page 13
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Roads, Streetscape, and Trails
Avon Road Streetscape Update
Description: The landscaping and streetscape was installed in 1998 and showed signs of wear. Also,
some of the landscaping is not compatible with a high traffic environment and needs to be
replaced with hardier species. The project repaired and updated the streetscape along
with modifying the landscaping plan to include drought tolerant species that are
compatible with a high traffic environment.
Budget: 2015 $252,032
2014 Main Street Mall Improvements in West Town Center
Description: The project scope begins at the roundabout intersection of West Benchmark Road
and Avon Road, extending west past the ‘old’ transit stop and thereafter follows the
existing pedestrian mall to the Prater Lane Day Care at intersection with Benchmark
Road. Lettuce Shed Lane, between the Seasons and Lot 61 is also included in the
project area. The project goals are to enhance the overall pedestrian experience of
the mall, by improving landscaping, paving, site furnishings, signage, and lighting and
establish better spatial relationships with surrounding properties including office and
residential buildings, restaurants, shops, businesses, civic services and parking lots.
The overarching goal is to elevate the setting, image and appeal of Town Center by
and establishing a more successful pedestrian connection between Avon Road with
the civic area of town to west, which includes Nottingham Park, the Recreation
Center, and Library.
Budget: 2014 $1,789,645
2015 $54,820
Post Blvd. Landscaping Improvements
Description: The landscaping and streetscape along Post Boulevard is now maintained by the Town of
Avon. The project upgraded the landscaping along Post Boulevard there was previously a
lack of maintenance.
Budget: 2014 $308,986
2015 $30,000
2016 $25,000
Post Blvd. Electrical Assessment and Street Lights
Description: The streetlights along Post Boulevard are showing signs of wear and some did not work.
The project includes an electrical assessment, repair and upgrade to LED luminaires.
Budget: 2014 $44,401
2015 $28,541
Post Blvd. Streetlight Replacement
Description: The streetlights along Post Blvd are the old-style 40-foot tall lights that overspray light to
areas that don’t require light. This project will replace the light poles with the style
installed on Avon Road in 2014.
Budget: 2018 $100,000
Section IV, Page 14
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it
connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road
neighborhood with the Town Core. It has poor connectivity; light poles are obstructing
pedestrian and bicycle traffic, and there are winter icing issues. The project will widen the
path to the west separating it from traffic, replace the lighting and improve the safety in
the area.
Budget: 2016 $ 88,000
Avon Road/I70 Interchange Aesthetic Improvements
Description: The existing underpass consists of a patchwork of grey concrete that does not create the
desired welcoming environment needed for tourists arriving to Avon. This project will
improve the entry way with new landscaping, removal of the concrete panels, and
signage.
Budget: 2018 $270,000
Roundabout #4 Town Center West Art Element
Description: This central roundabout requires a distinctive monument to identify the Avon core. A
specialized piece will be designed and constructed in June 2017 and replace the 2015 World
Cup Element.
Budget: 2015 $10,000
2018 $20,000
2019 $230,000
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not
stabilized during its original construction. The cliff is made up of loose sandstone that is
steadily eroding and causing the lot immediately above to gradually erode toward the
existing structure’s foundations. This project will install a retaining wall to prevent further
erosion of the steep slope.
Budget: 2017 $ 100,000
2015 Avon Road Landscaping Project
Description: This project replaced the 20-year old landscaping on Avon Road and modernized the
irrigation system to streamline efficiency.
Budget: 2015 $485,000
Roundabout #4 Temporary 2015 World Cup Feature
Description: Construct a temporary 2015 AWSC monument for the 2015 World Ski Championships. This
was constructed at the Benchmark Road and Avon Road.
Budget: 2014 $60,000
Town of Avon Wayfinding
Description: Currently there is only minimal wayfinding throughout the Town of Avon. This project
includes improving signage and wayfinding in Nottingham Park, Recreation Center and the
Town Center.
Budget: 2016 $45,000
Mall Activation Elements
Description Several elements are proposed to help activate the Main Street Mall. These include
outdoor musical instruments and monuments to honor the history of Avon.
Budget 2018 $20,000
Section IV, Page 15
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
STREET IMPROVEMENTS
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally
consists of asphalt overlays, slurry seals and related surface treatments such as curb and
gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or
adjustment. The program includes a 5-year slurry seal rotation and 20-year rebuild rotation
for the roads. The paving locations are determined annually based on the Asphalt Paving
Association rating system. Current scheduled projects include slurry sealing West Beaver
Creek Blvd from US6 to Lake Street and repaving Eaglebend Drive in 2017.
Budget: 2017 $410,000 (East Eaglebend Dr, West Beaver Creek Blvd from UPRR to Lake St)
2018 $735,326
2019 $391,770
2020 $355,000
2021 $325,000
Buck Creek Road Bridge Approach Slabs
Description: Replace the existing approach slabs of the lower bridge with a different slab to prevent
the excessive heaving. The slab heaving creates a drivability issue and makes
snowplowing difficult.
Budget: 2015 $280,865
West Beaver Creek Blvd Pedestrian Crossing
Description: There are no sidewalks within the UPRR right-of-way along West Beaver Creek Blvd. This
project will install sidewalks and fill the gaps to improve pedestrian safety.
Budget: 2016 $64,318
Post Blvd. Settlement Repair
Description: There has been some settlement in a 100-Ft long stretch of Post Blvd between Fawcett
Road and the I-70 interchange. This project includes investigation and design of the repair
and the subsequent repairs.
Budget: 2016 $75,000
Wildwood Road Repair
Description: Wildwood Road near the Public Work annex has been slowly sloughing down the hill
causing the guard rail to move and damage to the road prism. This project will realign a
portion of the road to be further from the slope and prevent further sloughing.
Budget: 2016 $75,000
Eaglebend Dr. and Nottingham Rd. Repaving
Description: This project includes a mill and overlay of Eaglebend Dr. from Stonebridge Dr. to the cul-de-
sac. The section of Nottingham Rd. from Swift Gulch Rd. to Buck Creek Rd. will also be
repaired and paved.
Budget: 2017 $250,000
Metcalf Road Bike Climbing Lane and Asphalt Overlay
Description: Construct a 6-foot wide bicycle climbing lane from Nottingham Road to Wildwood Road to
improve safety for bicylists. A downhill lane is not required because the bicyclists can ride
fast enough down-hill with traffic. A full asphalt overlay is included from Nottingham Road
to Wildwood Road.
Budget: 2015 $32,883
2016 $1,049,417
Section IV, Page 16
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Walkability, West Beaver Creek Blvd.
Description: This project will improve West Beaver Creek Blvd to become less of a car oriented street to
a more pedestrian and bicycle oriented street. Improvements will include road narrowing,
on-street parking, enhanced pedestrian and bicyclists, and intersection improvements.
Budget: 2016 $205,000 (Lake Street to Beaver Creek Place)
2017 $2,500,000
2016 Safety Improvements – West Beaver Creek Blvd.
Description: Improve the safety for pedestrians and bicyclists along West Beaver Creek Blvd from Lake
Street to Beaver Creek Place. The improvements include pedestrian crossings, bike lanes,
bollards and planters.
Budget: 2016 $50,000
West Beaver Creek Blvd Railroad Crossing Improvements
Description: Currently there the sidewalk along West Beaver Creek Blvd does not cross the railroad
right-of-way creating a safety concern for pedestrians. This project will install sidewalks
creating a cohesive network in that neighborhood.
Budget 2016 $10,000
2017 $100,000
Nottingham Road Pedestrian Crossings (3)
Descriptions Currently there are not adequate ways for the residences along Nottingham Road to
access the Nottingham Road bike path because of the guardrail. This project will remove
sections of guardrail; install impact attenuators and a 6-foot wide paved path from the
road to the trail.
Budget 2017 $60,000
Eagle Valley Trails Phase 3 – Avon Road to Stonebridge (CDOT Funded)
Description: The final phase of the trail will be completed in 2016. CDOT grant funds will provide
$1,350,000 of the project costs and ECO Trails will provide $453,534. The project will also
underground the power lines along US6 which will be paid for from Holy Cross Energy
Community Enhancement Funds.
Budget: 2014 $10,341
2015 $22,248
2016 $2,427,411
2016 $100,000 – Undergrounding Power Lines
Soft and Hard Surface Trail Improvements
Description: This is a multi-year program, similar to our street improvement program, which will create
a multi-year funding source for new soft surface trails in and around Avon.
Budget: 2016 $50,000
2017 $100,000
Metcalf Rd. FS 7-779 Trailhead Design and Improvements
Description: The Town entered into an agreement regarding potentially re-constructing the portion of
Metcalf Rd, FS-7-779 that is located on Town property. The project will move the
intersection with Wildridge Rd several hundred feet to the east, allowing the road grades
to be reduced to 12% and improving the safety of the road.
Budget: 2018 $10,000
2019 $225,000
Section IV, Page 17
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Water
Pump House Pump Replacement
Description: The Nottingham Park Irrigation Pump-house needs several improvements that will help
improve efficiency and extend pump life. Currently, the pumps are not the same size.
Upsizing the smaller pump to match the primary pump will allow the pumps to alternate
on a weekly basis, which will extend the life of both pumps by more evenly matching
working hours. The addition of new pump monitors (i.e., low flow alarms, high flow or
break alarms, and a flow meter) will help to conserve water by allowing the irrigation
system to monitor watering use and adjust flow based on local weather data and type of
landscaping. A VFD drive will lessen the impacts of the startup process by slowly bring the
systems flow and pressure online based on demand, thus reducing breaks and damage to
the system.
Budget: 2016 $150,000
Nottingham Road Debris Flow Study
Description: Currently after large rainstorms, the runoff transports large amounts of mud and debris on
Nottingham Road, overwhelming the ditches and closing the road. This project will
analyze the drainages and provide concepts to mitigate the debris flow.
Budget: 2017 $25,000
2018 $100,000
2019 $300,000
Communications and Technology
Full Court Software System
Description: Currently all tickets issued by the police department are manually written out by the officer
at the time the ticket is issued. The ticket is then manually entered into the Intergraph
system that the police department uses for ticket tracking purposes. The ticket is then
also manually entered into the Sleuth court system so the ticket can be tracked in the Avon
Municipal Court application. An electronic ticketing solution would allow officers to scan
the driver’s license and all of that data would be captured electronically to a handheld
device. The officer can complete the ticket on the device, print out a hard copy to give to
the citizen and they are done. The electronic information can then be downloaded from
the hand held device and automatically interfaced to the Integraph and Sleuth Court
system which would eliminate all of the duplication of effort that exists today in both
systems.
Status: This project is scheduled for a 2016 installation
Budget: 2016 $30,668
Timekeeping Software and Peripheral Devices
Description: The timekeeping software assists in monitoring employee time and attendance, control
labor costs, help minimize compliance risks and improve workforce productivity through
data collection.
Budget: Project $35,000
Section IV, Page 18
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Strategic Planning
Town Hall Space Needs Analysis
Description: The Avon Town Hall Facility Assessment and Space Needs Analysis analyzed the building
structure and systems along with options for maintenance, renovation or replacement.
Along with developing current and future space requirements for the departments and
services currently operating out of Town Hall and applied existing building codes,
regulations and standards.
Budget: 2015 $30,000
Tract G and other Town Facilities Planning Study
Description: The project examined existing Town facilities, including Tract G, 375 Yoder Ave. and the
Public Works complex at 500 Swift Gulch Road and in order to develop a long term plan
for the facilities.
Budget: 2015 $25,740
Tract G Core & Parking Plan
Description: This is a follow up to the 2014 Town Facilities planning study. It includes professional
services to assist in preparing final land use development plans for town owned properties
including Tract G, 375 Yoder Ave., 500 Swift Gulch Rd, and the Wildridge Fire Station. In
addition, the plan will include a Parking Study for the Town Commercial Core Area. The
consultant will take lead in providing land use development options, coordinating the
community input process, and developing and assisting with the preparation and approval
of final development plans.
Budget: 2016 $75,000
Section IV, Page 19
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page A-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 716,477$ 758,078$ 750,121$ 841,421$ 876,694$
Commodities 4,938 4,900 5,940 3,750 3,950
Contract Services 224,412 241,694 199,899 206,503 223,108
Other Operating Costs 95,696 134,033 130,370 112,912 113,112
Capital Outlay 7,215 19,302 2,902 950 -
Total 1,048,738$ 1,158,007$ 1,089,232$ 1,165,536$ 1,216,864$
Mayor and Town Council 184,277$ 211,907$ 191,202$ 210,472$ 209,022$
Planning & Zoning Commission 11,499 15,299 15,299 15,299 15,299
Town Attorney 154,747 130,000 130,000 132,000 132,000
Town Clerk 129,004 158,811 129,403 103,471 104,139
Municipal Court 93,929 124,826 124,581 129,000 135,766
Town Manager 345,179 367,267 378,906 403,797 422,285
Community Relations 130,103 149,897 119,841 171,497 198,353
Total 1,048,738$ 1,158,007$ 1,089,232$ 1,165,536$ 1,216,864$
Town Manager 1 1 1 1 1
Town Attorney (Contract)1 1 1 1 1
Town Clerk/Court Clerk 1 1 1 1 1
Deputy Town Clerk/ Deputy Court Clerk 1 1 0.6 0.6 0.6
Executive Assistant to the Town Manager 1 1 1 1 1
Communications Manager --1 1 1
Community Relations Officer 0.75 0.75 ---
Total 5.75 5.75 5.6 5.6 5.6
The General Government Department includes the Mayor/Council budget plus the direct appointees of the Council,
including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission.
Duties of the Town Clerk's office are included in the Department as well as the Town's Communications Manager.
BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations
and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General
Government and not dispersed proportionately among departments and funds. The Assistant Town Manager position
also serves as the Finance Director. All expenses for this administrative role is accounted for in the Finance
Department.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section V, Page A-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town Council 100%$35,482 $210,472 Community Survey
Planning and Zoning Commission 100%2,000 15,299 Community Survey
Town Attorney 100%132,000 132,000
Town Clerk 100%22,300 103,471 Community Survey
Municipal Court 100%$25,048 $129,000 Community Survey
Town Manager 100%$17,610 $403,797 Community Survey
Community Relations 100%89,675 171,497 Community Survey
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original
jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council
appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town
of Avon Ordinances.
PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT
LEGISLATIVE
Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for
the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies
and economic development investments, which are provided funding to other agencies, are approved by the Town
Council.
JUDICIAL
Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use
code regulations and leads long-range planning.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all
meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the
administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to
citizen inquiries concerning Town legislation and public records requests.
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted positions. The Attorney
serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special
counsel appointments.
ADMINISTRATION
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the
Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of
the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending
Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of
accounting and auditing for the Town.
Community Relations: The Community Relations office plays a primary role in communicating with the Town of Avon
residents through the accurate and consistent flow of public information, through the media and Town's website to
fully inform the Town’s various constituencies on activities, agendas and programs.
Judicial
Administration
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Executive
Section V, Page A-3
2. Continued solicitation of special events and evaluation of investments
3. Lead role in worker housing incentives and project development
4. Manage the design, bid, funding and relocation to the new Town Hall
1. Manage the implementation of the adopted 2017-2018 Strategic Plan
3. Finalization of financing and planning for the new Police Department in a new Joint Public Safety Facility at Buck
Creek; and, ensured completion of the new Buck Creek Medical Office Building.
4. Oversaw the purchase of the Mountain Vista Building for a new Town Hall, leadership for the architectural
planning and financing of tenant finishes.
6. Redesign of the Avon website and app.
2017 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: GENERAL GOVERNMENT
2016 MAJOR ACCOMPLISHMENTS
1. Implementation of the 2016 Council Stated Priorities , including but not limited to the Town of Avon Marketing
Plan and Brand Guidelines for purposes of marketing and civic engagement; planning for the multi-modal
improvements on West Beaver Creek Boulevard, Comcast Franchise Agreement, and capital projects implementation.
2. Solicitation and contracting of new special events for the Pavilion and Main Street Mall
5. Implementation of all aspects of the 2016 Town of Avon Community Grants Program.
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61102 Regular Part-time Salaries 51,000 51,274 51,274 51,137 51,137
61207 Telephone Allowance 480 480 480 480 480
61302 PTS Pension 1,913 1,923 1,923 1,918 1,918
61401 FICA/Medicare 630 750 750 748 748
61501 Group Health and Life Insur 95,908 100,320 95,733 111,038 111,038
61507 Dental Insurance 7,877 8,281 8,266 9,493 9,493
61509 Worker's Compensation 25 25 22 22 22
61510 Unemployment Insurance 153 154 154 153 153
61000 Personnel Services 157,985 163,207 158,602 174,990 174,990
63203 Printing and Reproduction S 95 300 400 300 300
[Entity] Budget Detail Desc.Total
[111] Business Cards & Name Plates 300
Total 300
63303 Photography Services 973 1,000 1,000 0 1,000
63999 Other Contract Services 3,838 8,500 4,500 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[111] Consulting/Council Training 5,000
[111] Town Clean Up Day 2,000
Total 7,000
63000 Purchased and Contracte 4,905 9,800 5,900 7,300 8,300
64101 Professional Development 5,343 3,450 3,450 5,600 4,100
[Entity] Budget Detail Desc.Note Total
[111] Creative Industries Summit - Hotel & Conf.
Fees (2)
600
[111] CML Conference Breck - Hotel & Conf. Fees 3,000
[111] CAST Meetings (1)2,000
Total 5,600
64102 Dues, Licenses and Membe 12,107 15,250 15,250 15,632 15,632
[Entity] Budget Detail Desc.Note Total
[111] Vail Valley Partnership 575
[111] I-70 Coalition 3,491
[111] CAST 2,426
[111] CML 9,140
Total 15,632
Section V, Page A - 4
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64104 Meeting Expenses 2,407 3,700 8,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[111] Town Council Meetings & Retreats 6,000
Total 6,000
64000 Other Operating Costs 19,858 22,400 26,700 27,232 25,732
66402 Computers and Peripherals 1,529 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[111] Desktop Replacement - Council Chambers 950
Total 950
66404 Furniture and Fixtures 0 16,500 0 0 0
66000 Capital Outlay 1,529 16,500 0 950 0
60000T Total Expenditures & Oth 184,277 211,907 191,202 210,472 209,022
Section V, Page A - 5
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61121 PTS Wages 9,075 12,600 12,600 12,600 12,600
61302 PTS Pension 340 473 473 473 473
61401 FICA/Medicare 137 183 183 183 183
61509 Worker's Compensation 4 6 6 6 6
61510 Unemployment Insurance 27 38 38 38 38
61000 Personnel Services 9,584 13,299 13,299 13,299 13,299
64104 Meeting Expenses 1,915 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[112] Food for P&Z Meetings 2,000
Total 2,000
64000 Other Operating Costs 1,915 2,000 2,000 2,000 2,000
60000T Total Expenditures & Oth 11,499 15,299 15,299 15,299 15,299
Section V, Page A - 6
112 Boards and Commissions Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63101 Legal Services 148,759 130,000 130,000 132,000 132,000
63000 Purchased and Contracte 148,759 130,000 130,000 132,000 132,000
64999 Other Miscellaneous Operat 5,988 0 0 0 0
64000 Other Operating Costs 5,988 0 0 0 0
60000T Total Expenditures & Oth 154,747 130,000 130,000 132,000 132,000
Section V, Page A - 7
113 Town Attorney Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 69,395 60,525 43,821 51,760 54,083
61106 Paid out Leave 0 589 4,168 489 527
61151 Overtime Wages 311 500 500 500 500
61159 Other Wages 0 0 750 0 0
61301 FT Pension 7,590 6,722 5,279 5,747 6,007
61304 Employee Assistance Progr 30 24 17 20 19
61401 FICA/Medicare 986 893 714 765 799
61501 Group Health and Life Insur 19,777 16,949 17,084 19,577 20,464
61505 Long-term Disability Insuran 574 483 324 366 374
61507 Dental Insurance 1,583 1,383 1,494 1,712 1,821
61509 Worker's Compensation 135 118 65 76 80
61510 Unemployment Insurance 209 185 148 158 165
61000 Personnel Services 100,590 88,371 74,363 81,171 84,839
62801 Employee Recognition Expe 20 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[115] $25 x 2 employees 50
Total 50
62905 Books and Periodicals 3,220 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[115] Codification of Ordinances and Records
Retention Codification
3,000
Total 3,000
62999 Office Supplies and Material 706 500 500 500 500
[Entity] Budget Detail Desc.Total
[115] Office Supplies 500
Total 500
62000 Commodities 3,947 3,550 3,550 3,550 3,550
63304 Computer Services and Sup 536 15,526 2,031 3,756 3,756
[Entity] Budget Detail Desc.Note Total
[115] Municipal Code Hosting on Website 516
[115] Laserfiche consulting 20x $150 3,000
[115] Adobe Subscription $19.99 month 240
Total 3,756
63504 R&M - Office Equipment an 1,536 1,100 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[115] Printer Repairs and Maintenance 100
[115] Xerox print charges 1,100
Total 1,200
Section V, Page A - 8
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63603 Rentals - Office Equipment 4,555 2,874 2,874 2,874 2,874
[Entity] Budget Detail Desc.Note Total
[115] Copier Lease ($239.52 x 12)2,874
Total 2,874
63999 Other Contract Services 343 16,300 16,300 5,700 700
[Entity] Budget Detail Desc.Note Total
[115] Background Checks 200
[115] Records Shredding 500
[115] Record Scanning 5,000
Total 5,700
63000 Purchased and Contracte 6,970 35,800 22,405 13,530 8,530
64101 Professional Development 2,055 7,000 4,700 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[115] CML Clerks Institute x 1 and Clerk Workshops 1,100
[115] Town Clerk Training 900
Total 2,000
64102 Dues, Licenses and Membe 470 240 435 435 435
[Entity] Budget Detail Desc.Note Total
[115] IIMC and CO Municipal Clerks Assn Dues 435
Total 435
64301 Postage and Delivery 144 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[115] Fed Ex and UPS Charges 100
Total 100
64302 Recording Fees 185 150 150 185 185
[Entity] Budget Detail Desc.Note Total
[115] County Recording Fees 185
Total 185
64305 Election and Registration Co 1,827 9,800 9,800 0 2,000
64901 Advertising and Legal Notic 10,707 13,800 13,800 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[115] Town Clerk Legal Notices 2,500
Total 2,500
Section V, Page A - 9
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64906 Insurance Deductibles 427 0 0 0 0
64000 Other Operating Costs 15,815 31,090 28,985 5,220 7,220
66402 Computers and Peripherals 1,682 0 100 0 0
66000 Capital Outlay 1,682 0 100 0 0
60000T Total Expenditures & Oth 129,004 158,811 129,403 103,471 104,139
Section V, Page A - 10
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 30,710 48,289 44,128 49,154 54,083
61102 Regular Part-time Salaries 22,568 24,321 24,321 24,256 24,256
61106 Paid out Leave 0 697 2,546 721 760
61151 Overtime Wages 68 0 0 0 0
61159 Other Wages 0 0 750 0 0
61301 FT Pension 3,356 5,388 5,134 5,486 6,033
61302 PTS Pension 846 912 912 910 910
61304 Employee Assistance Progr 12 42 41 43 43
61401 FICA/Medicare 772 1,063 1,040 1,075 1,147
61501 Group Health and Life Insur 10,787 14,969 17,182 19,676 20,562
61505 Long-term Disability Insuran 243 588 547 589 596
61507 Dental Insurance 899 1,227 1,494 1,712 1,821
61509 Worker's Compensation 104 141 101 108 116
61510 Unemployment Insurance 160 220 215 222 237
61000 Personnel Services 70,525 97,857 98,412 103,952 110,563
62999 Office Supplies and Material 203 500 0 0 200
[Entity] Budget Detail Desc.Note Total
[121] Supplies Specific to Court 0
Total 0
62000 Commodities 203 500 0 0 200
63101 Legal Services 18,075 18,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[121] Municipal Court Legal Sevices 18,000
Total 18,000
63199 Other Professional Services 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Indigent Attorney Fees 500
Total 500
63202 Juror and Witness Fees 0 250 500 250 250
[Entity] Budget Detail Desc.Total
[121] Jury Trial Requests 250
Total 250
63203 Printing and Reproduction S 0 500 250 250 250
[Entity] Budget Detail Desc.Total
[121] Court Receipts 250
Total 250
Section V, Page A - 11
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63304 Computer Services and Sup 616 3,544 3,544 2,173 2,128
[Entity] Budget Detail Desc.Total
[121] FullCourt Annual Maintenance 2,173
Total 2,173
63999 Other Contract Services 3,588 3,100 3,100 3,500 3,500
[Entity] Budget Detail Desc.Total
[121] Translation 23 court dates and misc. 3,500
Total 3,500
63000 Purchased and Contracte 22,279 25,894 25,894 24,673 24,628
64101 Professional Development 0 500 200 300 300
[Entity] Budget Detail Desc.Note Total
[121] CAMCA $150 x2 / FullCourt Training 300
Total 300
64102 Dues, Licenses and Membe 0 75 75 75 75
[Entity] Budget Detail Desc.Total
[121] CO Association for Municipal Court
Administration
75
Total 75
64000 Other Operating Costs 0 575 275 375 375
66402 Computers and Peripherals 922 0 0 0 0
66000 Capital Outlay 922 0 0 0 0
60000T Total Expenditures & Oth 93,929 124,826 124,581 129,000 135,766
Section V, Page A - 12
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 245,215 254,535 245,775 271,107 284,979
61106 Paid out Leave 0 2,462 4,219 2,600 2,754
61151 Overtime Wages 126 0 0 0 0
61159 Other Wages 0 0 750 0 0
61201 Automobile Allowance 12,000 12,065 12,909 12,875 12,875
61301 FT Pension 26,952 28,270 27,499 30,108 31,651
61304 Employee Assistance Progr 54 54 48 48 48
61401 FICA/Medicare 3,709 3,901 3,823 4,155 4,359
61501 Group Health and Life Insur 34,261 35,695 55,819 55,929 58,447
61505 Long-term Disability Insuran 1,100 1,111 994 994 994
61507 Dental Insurance 3,356 2,617 4,595 4,595 4,890
61509 Worker's Compensation 2,872 2,805 2,656 2,916 3,076
61510 Unemployment Insurance 736 807 791 860 902
61000 Personnel Services 330,381 344,322 359,879 386,187 404,975
62801 Employee Recognition Expe 20 25 415 25 25
[Entity] Budget Detail Desc.Note Total
[131] $25 x 1 employee 25
Total 25
62802 Food and Beverages 0 0 1,700 0 0
62905 Books and Periodicals 103 0 0 0 0
62999 Office Supplies and Material 627 200 50 50 50
[Entity] Budget Detail Desc.Note Total
[131] Pens & General Supplies 50
Total 50
62000 Commodities 749 225 2,165 75 75
63999 Other Contract Services 2,010 1,000 700 700 700
[Entity] Budget Detail Desc.Note Total
[131] Professional Services 700
Total 700
63000 Purchased and Contracte 2,010 1,000 700 700 700
64101 Professional Development 3,699 8,050 6,000 7,100 6,800
[Entity] Budget Detail Desc.Total
[131] CAST Meetings 1,000
[131] CML Conference Breck - Hotel & Conf. Fees 900
[131] ICMA Annual Conference 1,000
[131] Creative Industries Summit (1)300
[131] CCCMA Conference - Hotel & Conf. Fees (2)900
[131] Miscellaneous Training 3,000
Total 7,100
Section V, Page A - 13
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64102 Dues, Licenses and Membe 1,274 1,300 1,300 1,475 1,475
[Entity] Budget Detail Desc.Total
[131] ICMA 1,300
[131] CCCMA (2)175
Total 1,475
64104 Meeting Expenses 3,651 2,500 2,000 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 1,467 2,568 1,260 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[131] $105 x 12 months 1,260
Total 1,260
64902 Financial Support, Donation 400 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[131] Contributions 1,500
Total 1,500
64000 Other Operating Costs 10,491 15,918 12,060 13,835 13,535
66402 Computers and Peripherals 1,547 2,502 2,502 0 0
66403 Audio/Visual Equipment 0 300 300 0 0
66000 Capital Outlay 1,547 2,802 2,802 0 0
68101 Contingency 0 3,000 1,300 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[131] Unforseen Expenses 3,000
Total 3,000
68000 Contingency 0 3,000 1,300 3,000 3,000
60000T Total Expenditures & Oth 345,179 367,267 378,906 403,797 422,285
Section V, Page A - 14
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 0 0 24,402 63,731 68,818
61106 Paid out Leave 0 0 584 629 682
61121 PTS Wages 44,833 48,269 13,477 0 0
61301 FT Pension 0 0 2,749 7,080 7,645
61302 PTS Pension 1,681 1,810 505 0 0
61304 Employee Assistance Progr 0 0 10 24 24
61401 FICA/Medicare 675 700 558 933 1,008
61501 Group Health and Life Insur 0 0 2,689 8,020 8,382
61505 Long-term Disability Insuran 0 0 207 497 497
61507 Dental Insurance 0 0 207 620 663
61509 Worker's Compensation 87 98 63 94 102
61510 Unemployment Insurance 135 145 115 193 208
61000 Personnel Services 47,411 51,022 45,566 81,822 88,028
62801 Employee Recognition Expe 0 25 25 25 25
[Entity] Budget Detail Desc.Note Total
[133] 1 employee x $25 25
Total 25
62999 Office Supplies and Material 39 600 200 100 100
[Entity] Budget Detail Desc.Note Total
[133] General Office Supplies 100
Total 100
62000 Commodities 39 625 225 125 125
63199 Other Professional Services 0 0 0 12,000 37,000
[Entity] Budget Detail Desc.Note Total
[133] Marketing, Design & Creative Services 3,000
[133] Marketing Plan Implementation - 2017 9,000
Total 12,000
63203 Printing and Reproduction S 0 200 0 200 200
[Entity] Budget Detail Desc.Note Total
[133] Printing Costs 200
Total 200
63303 Photography Services 0 0 1,000 3,000 1,500
[Entity] Budget Detail Desc.Total
[133] Professional Photos - Website, Special Events
& Other
1,000
[133] Videography 2,000
Total 3,000
Section V, Page A - 15
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63304 Computer Services and Sup 0 0 0 600 600
[Entity] Budget Detail Desc.Note Total
[133] Constant Contact Fee 300
[133] SurveyMonkey Fee 300
Total 600
63999 Other Contract Services 39,488 39,000 14,000 12,500 9,650
[Entity] Budget Detail Desc.Note Total
[133] Website Hosting Fee 8,000
[133] Maintenance & Upgrades 1,000
[133] Recreation Dept Web Home Page Fee 3,500
Total 12,500
63000 Purchased and Contracte 39,488 39,200 15,000 28,300 48,950
64101 Professional Development 139 400 400 400 400
[Entity] Budget Detail Desc.Total
[133] Miscellaneous Training 400
Total 400
64206 Cellular and Paging 69 0 0 0 0
64301 Postage and Delivery 43 50 50 50 50
[Entity] Budget Detail Desc.Total
[133] Postage & Delivery Costs 50
Total 50
64901 Advertising and Legal Notic 283 0 0 22,200 22,200
[Entity] Budget Detail Desc.Note Total
[133] Vail Daily Bi-Weekly Ad - Town News 12,500
[133] Salute Print Advertising 3,000
[133] Free Event Advertising 6,700
Total 22,200
64904 Operating Fees, Assessmen 41,095 58,600 58,600 38,600 38,600
[Entity] Budget Detail Desc.Note Total
[133] Channel 5 - 2% Franchise Fee Collection 38,600
Total 38,600
64000 Other Operating Costs 41,629 59,050 59,050 61,250 61,250
66402 Computers and Peripherals 1,535 0 0 0 0
66000 Capital Outlay 1,535 0 0 0 0
Section V, Page A - 16
133 Community Relations Town of Avon
Line Item Detail
60000T Total Expenditures & Oth 130,103 149,897 119,841 171,497 198,353
Section V, Page A - 17
133 Community Relations Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page B-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 209,556$ 362,565$ 368,182$ 380,142$ 400,687$
Commodities 8,925 13,847 17,747 12,675 12,386
Contract Services 113,412 13,130 12,930 13,250 13,250
Other Operating Costs 22,466 22,777 30,577 24,510 26,260
Capital Outlay 6,079 - - 1,100 950
Total 360,438$ 412,319$ 429,436$ 431,677$ 453,533$
Human Resources 360,438$ 412,319$ 429,436$ 431,677$ 453,533$
Total 360,438$ 412,319$ 429,436$ 431,677$ 453,533$
Human Resources Director -1 1 1 1
Human Resources Manager 1 1 1 1 1
Human Resources Assistant 1 1 1 1 1
Total 2 3 3 3 3
BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT
The Human Resources Department was established in August 2015, as an Administrative Department to oversee all
human resource functions of the Town. Essential functions of the department include the development and
implementation of a strategic plan for the delivery of human resource services, assisting department directors with
recruitment, hiring, employee relations and performance management, managing and administering the
compensation and benefits programs, oversight of the Town’s risk management and safety programs, policy
development and compliance; and, working with department directors to develop appropriate training and
professional development plans for employees.
ADMINISTRATION OF THE DEPARTMENT
The Human Resources Department is administered by the Human Resources Director, who is responsible for
providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all
administrative, legislative, and fiscal operations necessary to assure quality management of core human resources
functions for the Town.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section V, Page B-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Compensation and Benefits Administration 20%$10,307 $86,335
Organizational Culture and Employee Relations 25%12,884 107,919 Turnover Rate
Policy Development and Compliance 10%5,154 43,168 Disputes
Recruitment and Selection 20%10,307 86,335
Risk Management 15%7,730 64,752 Insurance Rates
Training and Development 10%5,154 43,168 Effectiveness Rates
DEPARTMENT COST ALLOCATIONS
Human Resources
Organizational Culture and Employee Relations: Provides support to department directors to strengthen the
employer-employee relationship through measuring job satisfaction, employee engagement and resolving workplace
conflict.
Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's
policies, procedures and practices on personnel and risk management matters. Responsible for monitoring state and
federal employment laws and practices to ensure the Town's compliance with all personnel administration and
matters.
Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current
staffing levels and advertising for vacant positions. Arranges and participates in the interview and screening process
to obtain and fill open positions with qualified candidates.
Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs,
including workers' compensation and property and liability insurance. Manages the Town's safety committee
meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty
and return-to-work programs, and annual risk management and safety insurance audits and renewals.
Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment
surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and
administers the Town’s compensation structures and classification policies. Assist in the development and
implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of
plan elections, medical, dental, vision, disability coverages.
PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES
Training and Development: Develops, in collaboration with department directors, training and professional
development programs that address employee training needs, including but not limited to new employee
orientation, performance management training and leadership training.
Performance Metric(s)
Section V, Page B-3
1. Develop and implement Individual Performance Development Plans for all full-time employees.
5. Successfully navigated through, and completed, first and second quarter reporting requirements for the
first year of the Affordable Care Act (ACA).
4. Successfully executed recruitment of two department heads.
1. Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a
successful loss control program.
2016 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: HUMAN RESOURCES
4. Develop a series of ongoing sessions designed to enhance the Town's culture and maintain and improve
teamwork.
2. Successfully completed an extensive and comprehensive Salary Market Study, and updated 2017 Step Schedule.
3. Assisted in updating the Employee Policies and Procedures and Compensation and Benefits guiding documents.
2017 STRATEGIC GOALS
2. Refine the Employee Evaluation process, procedures, and forms and provide management training and
coaching skills.
3. Develop and implement metrics for manager new hire satisfaction and follow-up effectiveness ratings for
training.
5. Continue to execute a variety of employee events including Health Fair, Recognition, Fall Social, Open
Enrollment, and Wellness.
6. Establish, implement, and administer the Employee Wellness Program.
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 152,036 260,796 267,995 278,449 293,996
61106 Paid out Leave 0 2,528 2,608 2,703 2,856
61151 Overtime Wages 365 0 600 600 600
61204 Moving Expenses 1,233 0 0 0 0
61301 FT Pension 16,724 28,966 29,766 30,927 32,654
61304 Employee Assistance Progr 50 72 72 72 72
61401 FICA/Medicare 2,142 3,818 3,932 4,085 4,313
61501 Group Health and Life Insur 32,852 58,992 55,913 55,964 58,489
61505 Long-term Disability Insuran 985 1,491 1,491 1,491 1,491
61507 Dental Insurance 2,417 4,604 4,595 4,595 4,890
61509 Worker's Compensation 295 508 396 411 434
61510 Unemployment Insurance 457 790 814 845 892
61000 Personnel Services 209,556 362,565 368,182 380,142 400,687
62801 Employee Recognition Expe 7,796 11,297 11,297 11,625 11,336
[Entity] Budget Detail Desc.Note Total
[132] Summer Picnic 3,000
[132] Years of Service Awards 1,400
[132] Awards of Excellence 600
[132] Fall Social 4,200
[132] Retirement Recognition 1,500
[132] Gift Cards - $25 x 3 employees 75
[132] Employee Appreciation Month 850
Total 11,625
62904 Software 0 0 2,700 0 0
62905 Books and Periodicals 220 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[132] Safety Publications & Training Materials 250
Total 250
62999 Office Supplies and Material 909 2,300 3,500 800 800
[Entity] Budget Detail Desc.Note Total
[132] Office Supplies 800
Total 800
62000 Commodities 8,925 13,847 17,747 12,675 12,386
63101 Legal Services 101,011 2,000 500 500 500
[Entity] Budget Detail Desc.Note Total
[132] Legal Counsel for HR Matters 2.5 hrs at $200 500
Total 500
Section V, Page B - 4
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63203 Printing and Reproduction S 0 100 100 0 0
63205 Background Checks 3,814 2,500 3,800 3,800 3,800
[Entity] Budget Detail Desc.Note Total
[132] New Hire Background Checks 3,800
Total 3,800
63504 R&M - Office Equipment an 0 100 100 0 0
[Entity] Budget Detail Desc.Note Total
[132] Printer Repair & Maintenance 0
Total 0
63999 Other Contract Services 8,587 8,430 8,430 8,950 8,950
[Entity] Budget Detail Desc.Note Total
[132] Health & Wellness Fair 6,000
[132] Pre-Employment Drug Screening 2,000
[132] Flu Shots 950
Total 8,950
63000 Purchased and Contracte 113,412 13,130 12,930 13,250 13,250
64101 Professional Development 5,767 10,317 10,317 10,150 11,900
[Entity] Budget Detail Desc.Note Total
[132] COSHRM State Conference Registrations 2,350
[132] Training for HR Staff 1,800
[132] Town-wide Leadership Trainings (1Q and 3Q)2-Day Course, Materials for 14
persons, Travel, Meals & Hotel for
Instructor
6,000
[132] SHRM Annual Conference & Expo (2)0
Total 10,150
64102 Dues, Licenses and Membe 5,340 5,800 5,800 5,900 5,900
[Entity] Budget Detail Desc.Note Total
[132] Society for Human Resource Association 400
[132] High County Human Resource Association 200
[132] Mountain States Employers Council 5,300
Total 5,900
64104 Meeting Expenses 803 1,000 800 800 800
[Entity] Budget Detail Desc.Note Total
[132] Benefits & Retirement Meetings 800
Total 800
64206 Cellular and Paging 3 660 660 660 660
[Entity] Budget Detail Desc.Total
[132] $55 x 12 months 660
Total 660
Section V, Page B - 5
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64901 Advertising and Legal Notic 9,450 5,000 13,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[132] Recruitment Advertising for Job
Announcements
7,000
[132] Legal Notices for Town Bldgs 0
Total 7,000
64906 Insurance Deductibles 1,103 0 0 0 0
64000 Other Operating Costs 22,466 22,777 30,577 24,510 26,260
66402 Computers and Peripherals 1,630 0 0 1,100 950
[Entity] Budget Detail Desc.Note Total
[132] Desktop Replacement - HR Asst 1,100
Total 1,100
66404 Furniture and Fixtures 4,449 0 0 0 0
66000 Capital Outlay 6,079 0 0 1,100 950
60000T Total Expenditures & Oth 360,438 412,319 429,436 431,677 453,533
Section V, Page B - 6
132 Human Resources Town of Avon
Line Item Detail
Section V, Page C-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 908,531$ 988,436$ 985,849$ 1,013,815$ 1,160,649$
Commodities 69,355 78,470 84,965 63,079 57,624
Contract Services 213,985 214,990 228,308 338,889 332,190
Other Operating Costs 305,562 325,612 335,462 315,847 326,140
Capital Outlay 9,486 1,552 4,417 1,800 15,450
Total 1,506,919$ 1,609,060$ 1,639,001$ 1,733,430$ 1,892,053$
Finance 765,611$ 819,334$ 816,552$ 844,922$ 968,659$
Information Technology 372,197 388,495 399,254 406,753 432,935
Nondepartmental 369,111 401,231 423,195 481,755 490,459
Total 1,506,919$ 1,609,060$ 1,639,001$ 1,733,430$ 1,892,053$
Finance Director / Asst. Town Manager 1 1 1 1 1
Finance Manager 1 1 1 1 1
Budget Analyst 1 1 1 1 1
Tax Administrator ----1
Payroll Specialist 1 1 1 1 1
Accounting Assistant II 2 2 2 2 2
IT Administrator 1 1 1 1 1
Help Desk Technician 1 1 1 1 1
Building Attendant 1 1 1 1 1
Total 9 9 9 9 10
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The
Department is also responsible for the Town's information technology systems.
ADMINISTRATION OF THE DEPARTMENT
BUDGET SUMMARY: FINANCE AND IT DEPARTMENT
AUTHORIZED POSITIONS
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT FINANCIAL SUMMARY
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately
35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range
planning activities. The remainder of the time is split between debt administration, treasury management, and
benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. The
Information Technology division is managed by the Town's Information Technology Manager.
Section V, Page C-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Accounting and Financial Reporting 67%$84,968 $544,599 Audit
Budgeting and Long-Range Planning 23%29,168 186,952 Budget vs. Actual
Debt Administration and Treasury Management 6%7,609 48,770 None
Benefits Administration 4%5,073 32,514 Employee Outreach
Network Administration 45%$72,268 $172,326 System Availability
Customer Service 50%80,298 191,474 Problem Resolution Performance
Technology Planning 5%8,030 19,148 Long-Range IT Plan
Central Services and Stores 100%$403,298 $481,755
PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT
IT
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers,
security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues,
track requests for equipment, software and training.
Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient.
NONDEPARTMENTAL
Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or
administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial
services for Town facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's
general property and liability insurance coverages, and the Town's telephony and internet connections.
Finance
IT
Nondepartmental
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting;
revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory;
internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial
report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and
preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-
year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and
financial statistical information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt
issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing
bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection
and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing
investment policies and portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of
departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities
include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement
boards.
FINANCE
Section V, Page C-3
1. Implemented an online special event process for business licensing and sales tax processing.
2. Hired a new accounting assistant .
3. Created a business license and sales tax compliance program for contractors.
4. Switched internet service providers and increased bandwidth, saving the Town $300/mo.
5. Installed several new Town software applications, including Pubworks, Full Court, and WebTrack.
1. Implement workflow processes in Laserfiche for purchasing and accounts payable.
2. Begin implementation of paperless cash receipting and archival program.
3. Implement Office 365 and Skype for Business applications.
4. Plan and manage the infrastructure needs for the new Town facilities.
ACCOMPLISHMENTS AND GOALS: FINANCE AND IT
2016 MAJOR ACCOMPLISHMENTS
2017 STRATEGIC GOALS
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 493,212 522,875 512,133 521,717 605,958
61106 Paid out Leave 4,344 4,943 5,428 4,959 5,747
61151 Overtime Wages 3,304 2,100 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[141] Staff OT 3,000
Total 3,000
61201 Automobile Allowance 3,600 3,619 3,619 3,610 3,610
61301 FT Pension 54,731 58,060 56,932 57,934 67,288
61304 Employee Assistance Progr 144 145 145 144 168
61401 FICA/Medicare 5,620 7,736 7,601 7,733 8,966
61501 Group Health and Life Insur 73,687 75,378 85,689 87,761 117,241
61505 Long-term Disability Insuran 2,953 2,982 2,909 2,892 3,415
61507 Dental Insurance 6,152 5,560 6,872 7,062 9,798
61509 Worker's Compensation 978 1,018 756 771 895
61510 Unemployment Insurance 1,502 1,601 1,573 1,600 1,855
61000 Personnel Services 650,228 686,016 686,657 699,182 827,941
62801 Employee Recognition Expe 120 150 150 150 175
[Entity] Budget Detail Desc.Note Total
[141] Gift Cards - $25 x 6 employees 150
Total 150
62903 Data Processing Supplies 1,731 1,750 1,750 0 0
62904 Software 1,590 1,500 100 4,500 1,500
[Entity] Budget Detail Desc.Note Total
[141] Financial Software & PC Computer Upgrades 1,500
[141] Laserfiche/Sungard Connection for AP 3,000
Total 4,500
62905 Books and Periodicals 2,286 2,700 2,700 2,770 2,770
[Entity] Budget Detail Desc.Note Total
[141] GASB Subscription 225
[141] Governmental Newsletter Update 220
[141] Govt Illustrations & Trends 250
[141] Single Audit Guide 250
[141] Local Govt Audit Guide 500
[141] US Master Tax Guide 115
[141] GAAFR Newsletter 50
[141] Kiplinger Letter 100
[141] Audit Risk Assessment 360
[141] Govt Fin Stmt Guide 245
[141] Payroll Handbook 225
[141] Other Publications 230
Total 2,770
Section V, Page C - 4
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62999 Office Supplies and Material 2,618 4,000 4,000 2,000 3,200
[Entity] Budget Detail Desc.Note Total
[141] Calculator Replacements 250
[141] Miscellaneous Supplies 1,750
Total 2,000
62000 Commodities 8,345 10,100 8,700 9,420 7,645
63102 Audit and Accounting Servic 18,200 19,700 19,700 21,980 22,800
[Entity] Budget Detail Desc.Total
[141] Annual Audit 18,980
[141] Single Audit 3,000
Total 21,980
63199 Other Professional Services 11,625 10,000 10,000 17,765 5,500
[Entity] Budget Detail Desc.Note Total
[141] Sales Tax Audit Program 3,500
[141] Financial Modeling & Advisory Services 2,000
[141] Sungard Optimization Workshop 12,265
Total 17,765
63203 Printing and Reproduction S 2,344 4,550 2,500 3,550 3,550
[Entity] Budget Detail Desc.Note Total
[141] Eagle County RETT Sales Reports 100
[141] W-2's & 1099's 250
[141] CAFR Printing 700
[141] Budget Printing 1,000
[141] AP & Payroll Checks & Envelopes 1,500
Total 3,550
63304 Computer Services and Sup 55,252 62,644 62,644 64,343 65,626
[Entity] Budget Detail Desc.Note Total
[141] Sungard Software Mtc & Support 27,634
[141] PowerPlan Mtc & Support 4,750
[141] MUNIRevs SAAS 15,276
[141] Kronos SAAS 10,383
[141] Sungard Webex Training 2,800
[141] Sungard Scripts 1,000
[141] Other Computer Services & Support 2,500
Total 64,343
63504 R&M - Office Equipment an 0 0 0 1,750 1,750
[Entity] Budget Detail Desc.Total
[141] Toner Cartridges 1,750
Total 1,750
Section V, Page C - 5
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63000 Purchased and Contracte 87,421 96,894 94,844 109,388 99,226
64101 Professional Development 8,105 10,290 10,290 10,775 11,790
[Entity] Budget Detail Desc.Note Total
[141] Training Classes for Staff 1,325
[141] CGFOA State Conference Registrations 1,500
[141] GFOA Conference in Denver 4,500
[141] Kronos Workforce or SUGA Training 2,450
[141] Continuing Education for Director (20 hrs @
$50/hr)
1,000
Total 10,775
64102 Dues, Licenses and Membe 1,398 1,495 1,495 1,495 1,745
[Entity] Budget Detail Desc.Note Total
[141] Co Chapter APA 60
[141] Sungard Users Group 195
[141] American Institute of CPAs 250
[141] Government FInance Officers Association 470
[141] CO Government Finance Officers Association 180
[141] CO Secretary of State (Finance Authority)120
[141] American Payroll Association 220
Total 1,495
64104 Meeting Expenses 381 750 650 750 750
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll Association Meetings 10 @ $25 250
[141] CO Tax Audit Coalition Meetings 4 @ $45 180
[141] West Slope Coalition Meetings 150
[141] Staff & Organizational Meetings 170
Total 750
64206 Cellular and Paging 1,235 1,200 1,452 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[141] Director ($60 X 12)720
[141] Mobile Hotspot ($40 X 12)480
Total 1,200
64301 Postage and Delivery 0 125 125 125 125
[Entity] Budget Detail Desc.Total
[141] Postage & Delivery Costs 125
Total 125
64307 Bank Service Charges and 6,216 6,000 6,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[141] Vericheck 3,000
[141] 1st Bank 3,000
Total 6,000
Section V, Page C - 6
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64399 Other Administrative Fees 1,522 1,450 1,450 1,450 1,450
[Entity] Budget Detail Desc.Note Total
[141] RETT Recording Fees 1,000
[141] GFOA Certification of Achievement Program 450
Total 1,450
64402 Equipment Replacement Ch 0 3,337 3,337 3,337 3,337
[Entity] Budget Detail Desc.Note Total
[141] Annual Equipment Rental Charges - Kronos
Time Clock
3,337
Total 3,337
64901 Advertising and Legal Notic 0 125 0 0 0
64000 Other Operating Costs 18,857 24,772 24,799 25,132 26,397
66402 Computers and Peripherals 761 1,552 1,552 1,800 7,450
[Entity] Budget Detail Desc.Note Total
[141] Laptop - Public Kiosk 1,800
Total 1,800
66000 Capital Outlay 761 1,552 1,552 1,800 7,450
60000T Total Expenditures & Oth 765,611 819,334 816,552 844,922 968,659
Section V, Page C - 7
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 135,020 160,860 160,941 174,698 187,460
61106 Paid out Leave 2,955 1,584 1,584 1,729 1,763
61151 Overtime Wages 191 1,000 500 500 500
61301 FT Pension 15,177 17,869 17,878 19,407 20,815
61304 Employee Assistance Progr 44 48 48 48 48
61401 FICA/Medicare 1,972 2,370 2,364 2,565 2,751
61501 Group Health and Life Insur 25,493 34,058 32,629 32,687 34,156
61505 Long-term Disability Insuran 911 994 994 994 994
61507 Dental Insurance 1,999 2,765 2,759 2,759 2,938
61509 Worker's Compensation 268 313 238 258 277
61510 Unemployment Insurance 415 490 489 531 569
61000 Personnel Services 184,446 222,352 220,423 236,177 252,270
62801 Employee Recognition Expe 60 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[143] 2 employees x $25 50
Total 50
62903 Data Processing Supplies 1,389 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[143] Misc Parts 2,500
Total 2,500
62904 Software 27,622 31,245 31,245 15,884 12,404
[Entity] Budget Detail Desc.Note Total
[143] Exch Serv Enterprise (1)768
[143] Windows Serv Std (10)3,010
[143] Windows Enterprise (7)288
[143] Windows Serv CAL (82)1,041
[143] Miscellaneous Software 500
[143] Entrust Certificates 2 yr SSL Security Cert 1,228
[143] Windows Server CAL per Device 2 11
[143] Windows Server CAL per User 80 x 6.29 503
[143] Visio Software Assurance (10)10 X 108.90 1,089
[143] SQL Server per core license (2)New 2017 2 * $1,469 2,938
[143] Windows Server R2 (8)New 2017 8 * $361 2,888
[143] Office Std (20)1,620
Total 15,884
62905 Books and Periodicals 0 500 0 200 200
[Entity] Budget Detail Desc.Note Total
[143] Reference & CD Training 200
Total 200
Section V, Page C - 8
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62999 Office Supplies and Material 568 350 0 0 0
62000 Commodities 29,639 34,645 33,795 18,634 15,154
63304 Computer Services and Sup 100,013 75,481 91,989 92,353 95,812
[Entity] Budget Detail Desc.Note Total
[143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 885
[143] Switch TOA-REC02 Maint 1 year 566
[143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 890
[143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr 430
[143] Switch TOA-BB02 F0C1718Y120 Mnt 1yr 430
[143] Switch TOA-BB03 F0C1747S201 Mnt 1yr 355
[143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 889
[143] Switch TOA-CORE01 F0C1405W1 replace 2016 0
[143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 820
[143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 585
[143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 430
[143] ASA 5510 Firewall JMZ1440L0JReplace 2017 0
[143] Switch TOA-SRV-SW01 F0C1744W49X Mnt 1yr 288
[143] Switch TOA-SRV-SW02 F0X1744W445 Mnt 1yr 288
[143] Wi-Fi AP inside Mnt 1 yr 800
[143] Muni-VMHOST01 FCH1938V2MH Mnt 1y 625
[143] Muni-VMHOST02 FCH1938V2MP Mnt 1y 625
[143] TOA-VMHOST03 FCH1750V1W9 458
[143] SG-VMHOST01 FCH1814V05G 289
[143] SWright DSL 75 / month 900
[143] WHalstead DSL 40 / month 480
[143] Public Wifi DSL Comcast 144 / month 1,728
[143] TOA Backup DSL Comcast 144 / month 1,728
[143] SPS Labor Phones Support Assistance 0
[143] Barracuda Web Filter 1 yr maint 1,073
[143] Barracuda Backup Server 1 yr maint 4,398
[143] Barracuda Email Archiver 1 yr maint 2,693
[143] PEI Labor w/ Managed Svcs 1 yr 5,000
Section V, Page C - 9
143 Information Systems Town of Avon
Line Item Detail
[143] PEI Managed Services 1 yr 1,800 / month 21,600
[143] Axis Camera Server 1yr Mnt x 2 300
[143] Electronic Recycling 400
[143] Spam Filter 1yr Maint 2,403
[143] VMWare Maintenance 1 year maint 3,735
[143] Switch PumpHouse FCW1844A3FT 1yr Maint 355
[143] Switch TOA-Pavilion FCW1850B3DN 1yr maint 410
[143] Switch Fleet-SW02 FCW1937B1NV Mnt 1y 731
[143] Switch SG-Wireless FOC1222U3XG Mnt 1y 72
[143] Wireless Controller PSZ180819CD Mnt 1y 1,217
[143] Wi-Fi AP Pavilion FTX1842P0N8 198
[143] RMcKenner DSL 55 / month 660
[143] Srv TOA-BE01 2UX64000S5 Mnt 1y 699
[143] Srv MUNI-util01 2UX002032D Mnt 1 y 621
[143] Srv Muni-DC01 2UX002032Z 621
[143] Srv Historian USE033NAXG 800
[143] Srv Heat Rec DC USE033NAXF 800
[143] SAN SG Nimble AF-127911 3,113
[143] SAN Muni Nimble AF-127366 3,113
[143] Barracuda Cloud backup unlimited data space 5,075
[143] Symantec Virus Protection 100 devices Mnt 1y 5,337
[143] Skype Subscription $2 x 58 x 5 mos 580
[143] Office 365 - G1 Subscriptions 22 x $6 x 10 mos 1,320
[143] Office 365 - G3 Subscriptions 62 x $17 x 10 mos 10,540
Total 92,353
Section V, Page C - 10
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63504 R&M - Office Equipment an 1,401 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased and Contracte 101,414 76,981 93,489 93,853 97,312
64101 Professional Development 4,014 8,650 5,650 6,750 6,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 3000 * 2 Online 6,000
Total 6,750
64102 Dues, Licenses and Membe 330 300 330 330 330
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Dues 330
Total 330
64206 Cellular and Paging 1,412 1,248 1,248 1,248 1,248
[Entity] Budget Detail Desc.Total
[143] $104 x 12 months 1,248
Total 1,248
64402 Equipment Replacement Ch 42,216 44,319 44,319 49,762 51,871
[Entity] Budget Detail Desc.Total
[143] Annual Equipment Rental Charges 49,762
Total 49,762
64000 Other Operating Costs 47,972 54,517 51,547 58,090 60,199
66402 Computers and Peripherals 8,725 0 0 0 8,000
66000 Capital Outlay 8,725 0 0 0 8,000
60000T Total Expenditures & Oth 372,197 388,495 399,254 406,753 432,935
Section V, Page C - 11
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 47,990 52,019 52,019 51,883 52,900
61106 Paid out Leave 0 488 488 488 498
61151 Overtime Wages 152 150 150 0 0
61301 FT Pension 5,279 5,776 5,776 5,761 5,874
61304 Employee Assistance Progr 24 24 24 24 24
61401 FICA/Medicare 688 764 764 759 774
61501 Group Health and Life Insur 15,694 16,524 15,512 15,512 16,203
61505 Long-term Disability Insuran 435 467 467 467 476
61507 Dental Insurance 1,170 1,231 1,228 1,228 1,307
61509 Worker's Compensation 2,281 2,468 2,185 2,179 2,222
61510 Unemployment Insurance 144 158 158 157 160
61000 Personnel Services 73,857 80,068 78,769 78,457 80,438
62401 Gasoline 803 1,200 750 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Motor Pool Vehicles 1,000
Total 1,000
62402 Diesel 568 800 600 550 550
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Buildings Attendant 550
Total 550
62801 Employee Recognition Expe 0 25 25 25 25
[Entity] Budget Detail Desc.Note Total
[149] $25 x 1 employee 25
Total 25
62802 Food and Beverages 4,412 5,000 1,500 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[149] 3rd Wednesdays Monthly Coffee and All Staff
Meetings
5,000
Total 5,000
62803 Janitorial, Custodial and Cle 22,601 20,000 21,500 22,900 22,900
[Entity] Budget Detail Desc.Total
[149] Hand Towels 4,000
[149] Tissue 3,500
[149] Toilet Paper 3,500
[149] Aerosols 1,824
[149] Chemicals 2,900
[149] Hygiene 3,000
[149] Refuge Supplies 2,183
[149] PPE and Other Safety (Gloves, signs, etc)1,993
Total 22,900
Section V, Page C - 12
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62805 Clothing and Uniforms 100 550 100 150 100
[Entity] Budget Detail Desc.Note Total
[149] Clothing and Uniform - Bldgs Attendant 150
Total 150
62806 Safety Materials and Suppli 0 150 0 150 0
[Entity] Budget Detail Desc.Total
[149] Safety Footwear - Bldgs Attendant 150
Total 150
62904 Software 0 0 13,495 0 0
62999 Office Supplies and Material 2,888 6,000 4,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[149] Town Wide Office Supplies and Xerox Paper 3,500
Total 3,500
62000 Commodities 31,371 33,725 42,470 33,275 33,075
63203 Printing and Reproduction S 1,461 600 0 0 0
63504 R&M - Office Equipment an 9,385 13,040 12,500 5,540 5,540
[Entity] Budget Detail Desc.Note Total
[149] Avaya IP Office 0
[149] Xerox Copier/Print Charges 5,000
[149] Mail Machine Annual Maintenance 540
Total 5,540
63552 Janitorial and Custodial Ser 0 0 0 106,708 106,708
[Entity] Budget Detail Desc.Note Total
[149] ARC Cleaning Svc $7,507 x 12 mos 90,084
[149] Town Hall Cleaning Svc $634 x 12 mos 7,608
[149] Avon Elementary School Cleaning Svc $234 x 3 702
[149] FT Vacation Coverage $500 x 3 wks 1,500
[149] Steam Cleaning Sauna and Steam Room 1,200
[149] Pavilion Cleaning Svc 1,040
[149] Park Restroom Cleaning Svc 1,404
[149] Public Safety Facility Cleaning Svc 3,170
Total 106,708
63603 Rentals - Office Equipment 9,753 10,911 10,911 10,140 10,140
[Entity] Budget Detail Desc.Note Total
[149] Copier Lease ($799.92 x 12)9,600
[149] Postage Meter Rental @ $45/month 540
Total 10,140
Section V, Page C - 13
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63999 Other Contract Services 4,551 16,564 16,564 15,010 15,014
[Entity] Budget Detail Desc.Note Total
[149] Laserfiche Annual Basic Services Support 8,896
[149] Laserfiche Public Portal Maint Support 1,600
[149] Employee Bus Passes 1,500
[149] Water Cooler Service 150
[149] FSA Fees ($72 x 12 months)864
[149] Laserfiche Annual Maint Forms 2,000
Total 15,010
63000 Purchased and Contracte 25,150 41,115 39,975 137,398 137,402
64201 Telephone & Long-distance 40,558 38,982 47,750 31,522 31,522
[Entity] Budget Detail Desc.Note Total
[149] TOA Main Fax 1,116
[149] NewCloud Networks 7,620
[149] P to P SG to Muni 50 Mbs 17,722
[149] Mammoth ISP 50 Mbs 5,064
Total 31,522
64301 Postage and Delivery 3,542 6,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[149] General Admin Postage and Delivery Costs 4,000
Total 4,000
64303 Treasurer Fees 29,861 34,596 34,596 34,596 41,515
[Entity] Budget Detail Desc.Total
[149] 2% Eagle County Treasurer Collection Fee 34,596
Total 34,596
64307 Bank Service Charges and 1,215 150 150 150 150
[Entity] Budget Detail Desc.Total
[149] Various Fees 150
Total 150
64309 VAA RSF Collection Fees 6,561 10,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[149] VAA RSF Collection Fees 10,000
Total 10,000
64399 Other Administrative Fees 888 0 0 0 0
64401 Fleet Maintenance Charges 1,735 1,097 7,122 992 992
[Entity] Budget Detail Desc.Note Total
[149] Annual Fleet Maintenance Charges 992
Total 992
Section V, Page C - 14
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64402 Equipment Replacement Ch 17,635 18,040 18,040 18,040 18,040
[Entity] Budget Detail Desc.Note Total
[149] Annual Equipment Rental Charges 18,040
Total 18,040
64403 Washbay Charges 2,860 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Total
[149] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 132,619 136,002 136,002 131,869 131,869
[Entity] Budget Detail Desc.Note Total
[149] CIRSA: Property and Casualty (71%)124,254
[149] Fiduciary Liability 2,600
[149] Excess Crime 255
[149] Boiler and Machinery 4,167
[149] Treasurer's Bond - Scott 400
[149] Volunteer Accident Medical Plan 193
Total 131,869
64906 Insurance Deductibles 1,018 0 0 0 0
64996 Bad Debt Expense 241 0 0 0 0
64000 Other Operating Costs 238,733 246,323 259,116 232,625 239,544
66401 Office Equipment 0 0 2,865 0 0
66000 Capital Outlay 0 0 2,865 0 0
60000T Total Expenditures & Oth 369,111 401,231 423,195 481,755 490,459
Section V, Page C - 15
149 Nondepartmental Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page D-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 510,500$ 510,812$ 447,545$ 494,787$ 509,312$
Commodities 10,940 7,725 7,535 7,835 6,685
Contract Services 245,789 300,840 248,789 194,390 180,520
Other Operating Costs 578,656 673,850 674,057 238,267 273,629
Capital Outlay 2,281 2,550 2,550 - 950
Total 1,348,166$ 1,495,777$ 1,380,476$ 935,279$ 971,096$
Planning 275,066 317,767 241,933 263,033 252,994
Building Inspection 131,509 146,757 144,236 149,265 150,247
Economic Development 86,113 65,600 65,600 - -
Town Produced Events 322,535 335,503 304,857 302,421 312,855
Signature Event Seed Funding 297,221 400,000 393,700 50,000 50,000
Community Grants 235,722 230,150 230,150 170,560 205,000
Total 1,348,166$ 1,495,777$ 1,380,476$ 935,279$ 971,096$
Planning Director 1 1 1 1 1
Building Official 1 1 1 1 1
Planner I-II 1 1 1 1 1
Director of Economic Initiatives 1 ----
Director of Fesitvals & Special Events 1 1 1 1 1
Seasonal Events Assistant 0.33 0.5 0.5 0.5 0.5
Total 5.33 4.5 4.5 4.5 4.5
ADMINISTRATION OF THE DEPARTMENT
The Community Development Department is administered by the Planning Director, who spends approximately 60%
of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and
special project work. The remainder of the Planning Director’s time is spent with hands-on project review and special
planning work. The Director of Festivals and Special Events is supervised by the Town Manager.
DEPARTMENT FINANCIAL SUMMARY
BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Community Development Department takes the lead role in ensuring the Town’s built environment maintains
and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The
Planning Division manages all current and long-range community planning functions. The Building Official provides
permit and inspection services for residential and commercial development. The Director of Fesitvals and Special
Events takes the lead role in event production and follow-up.
Section V, Page D-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 30%$18,840 $78,910 Community Survey
Current Planning / Land Use Applications 28%17,584 73,649 Community Survey
Long-Term Planning 40%25,120 105,213 Community Survey
GIS Mapping / Informational Services 2%1,256 5,261 Cost Effectiveness of IGA
Building Inspection / Plan Review 100%$9,156 $149,265 Community Survey
Special Event Administration & Production 100%$147,976 $302,421 Community Survey; Tax Growth
Signature Event Seed Funding 0%50,000 50,000 Community Survey; Tax Growth
Community Grants 0%170,560 170,560 Community Survey; Tax Growth
Building Permits and Inspections
Community Events and Grants
BUILDING PERMITS AND INSPECTIONS
COMMUNITY EVENTS AND GRANTS
Building Inspection/Plan Review: The Building Division provides all construction relatedservices in the Town. The
division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon
Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections,
and coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and
State Electrical Inspectors. Code enforcement matters are handled on an as-needed, or complaint driven basis with a
gradual increase in activity each year.
Special Event Adminstration & Production: Responsible for the special event development operations of all special
events in the Town of Avon, including Town produced events, such as Salute to the USA and outside producer
festivals. The budget includes admission fee expeditures and full cost accounting for Salute to the USA. The Director
of Festivals & Specials oversees one seasonal employee and the Town's volunteeers.
Signature Event Seed Funding: The General Fund Special Event Reserve holds monies which are approved by Town
Council or, when requests are $10,000 or under by the Town Manager, for the seeding of special events in Avon.
Monies approved by Council from the Reserve are accounted for in this account.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which
include economic development, art and cultural programs, regional environmental projects, sporting events and
health and human service needs.
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Planning
PLANNING
Current Planning / Land Use Applications: Review and process applications for land use under the rules and
procedures of the Avon Municipal Code. Includes pre-applicaiton, public process with PZC/Council.
Long-Term Planning: The Community Development Department is responsible for the development of long range
planning for the Town of Avon. Walkability improvements and capital projects related thereto will be prioritized with
the Beaver Creek Boulevard redesign and construction project.
GIS Mapping / Informational Services: Create and manage all mapping functions and associated data management
for the Town. Supports special projects with geographical information as well as cartagraphy useful in land use
decisions and Comprehensive Planning.
Administration: Review all new applications and contractor registration applications at the front counter, including
assisting the general public with inquiries. Finance administration for permitting and planning applications, including
escrow accounts. This includes administration of the department by the Planning Director.
PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT
Section V, Page D-3
1. Managed the Trails Plan Update project including outreach and public meetings.
3. Launched major Tract G planning project.
4. Completed the 10-year Comprehensive Plan Update.
5. Successfully oversaw 30+ special event days.
2. Complete development Lot 5 & Swift Gulch
3. Evaluate andn proposed a Bike Sharing Program
4. Overhaul Landscaping Code & Sign Code
5. Interstate 70 Gateway and Corridor Planning
1. Complete a multi-modal and parking plan, including improved walkability, for the Avon Core as part of the
Tract G development plan.
6. Participate in Town and regional forums regarding the construction of work housing; transfer
management of Avon's deed restricted housing to the Valley Store
2016 MAJOR ACCOMPLISHMENTS
2017 STRATEGIC GOALS
2. Facilitated the construction and opening of new Medical Office Building on-time, with five tenant finish
permits.
ACCOMPLISHMENTS AND GOALS: COMMUNITY DEVELOPMENT
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 154,627 166,644 120,228 150,587 156,055
61106 Paid out Leave 287 1,579 1,371 1,452 1,507
61121 PTS Wages 2,044 0 0 0 0
61301 FT Pension 17,041 18,504 13,376 16,724 17,332
61302 PTS Pension 77 0 0 0 0
61304 Employee Assistance Progr 48 48 38 48 48
61401 FICA/Medicare 2,251 2,439 1,763 2,205 2,285
61501 Group Health and Life Insur 24,227 25,109 20,177 23,679 24,728
61505 Long-term Disability Insuran 994 994 779 994 994
61507 Dental Insurance 1,732 1,853 1,578 1,847 1,970
61509 Worker's Compensation 4,143 5,043 1,789 2,241 2,322
61510 Unemployment Insurance 471 505 365 456 473
61000 Personnel Services 207,941 222,718 161,464 200,233 207,714
62801 Employee Recognition Expe 80 50 50 50 50
[Entity] Budget Detail Desc.Total
[212] $25 Two (2) employees 50
Total 50
62904 Software 90 600 360 360 360
[Entity] Budget Detail Desc.Total
[212] Adobe Cloud - Illustrator 360
Total 360
62905 Books and Periodicals 106 150 150 150 150
[Entity] Budget Detail Desc.Total
[212] Multi-Modal Planning 150
Total 150
62999 Office Supplies and Material 1,332 1,000 500 900 250
[Entity] Budget Detail Desc.Note Total
[212] XEROX large format cartriges 650
[212] Various Office Supplies 250
Total 900
62000 Commodities 1,608 1,800 1,060 1,460 810
63101 Legal Services 4,080 3,500 6,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[212] Town Attorney Land Use Case Review 3,500
Total 3,500
Section V, Page D - 4
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63199 Other Professional Services 35,158 61,000 43,700 36,020 18,900
[Entity] Budget Detail Desc.Note Total
[212] County GIS 2,500
[212] Town Core Walkability Plan 10,000
[212] TVHS Qualifications for Resales of Town
Deed-Restricted Housing Stock
6,000
[212] TVHS Employee Housing Unit Compliance 7,800
[212] TVHS Consulting - Town Affordable Housing
Program
2,600
[212] Sungard Optimization Workshop 7,120
Total 36,020
63203 Printing and Reproduction S 12 375 535 250 500
[Entity] Budget Detail Desc.Total
[212] Printing/Repro for Long Range Planning 250
Total 250
63304 Computer Services and Sup 5,368 5,695 5,695 5,865 5,865
[Entity] Budget Detail Desc.Note Total
[212] Sungard Permitting Software 5,865
Total 5,865
63504 R&M - Office Equipment an 2,205 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[212] Xerox Front Printer Charges 2,500
Total 2,500
63603 Rentals - Office Equipment 5,318 5,318 5,318 5,318 5,318
[Entity] Budget Detail Desc.Note Total
[212] Copier Lease ($443.16 x 12)5,318
Total 5,318
63000 Purchased and Contracte 52,140 78,388 64,248 53,453 36,583
64101 Professional Development 1,726 7,950 7,950 2,550 2,550
[Entity] Budget Detail Desc.Total
[212] APA Colorado for Two (2)1,350
[212] RMLUI for Two (2)1,200
Total 2,550
64102 Dues, Licenses and Membe 852 1,515 1,515 1,240 1,240
[Entity] Budget Detail Desc.Note Total
[212] APA & AICP for 2 Planners Manager 940
[212] DCI Membership 300
Total 1,240
Section V, Page D - 5
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64104 Meeting Expenses 607 300 500 500 500
[Entity] Budget Detail Desc.Note Total
[212] Trail Committee 350
[212] Historic Committee 150
Total 500
64301 Postage and Delivery 101 150 250 250 250
[Entity] Budget Detail Desc.Note Total
[212] Municipal Postage Mailings 250
Total 250
64402 Equipment Replacement Ch 1,621 846 846 847 847
[Entity] Budget Detail Desc.Total
[212] Annual Equipment Rental Charges 847
Total 847
64901 Advertising and Legal Notic 1,948 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[212] Vail Daily Legal Noticing 2,500
Total 2,500
64902 Financial Support, Donation 5,000 0 0 0 0
64000 Other Operating Costs 11,855 13,261 13,561 7,887 7,887
66402 Computers and Peripherals 1,521 950 950 0 0
66404 Furniture and Fixtures 0 650 650 0 0
66000 Capital Outlay 1,521 1,600 1,600 0 0
60000T Total Expenditures & Oth 275,066 317,767 241,933 263,033 252,994
Section V, Page D - 6
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 92,728 101,571 101,571 106,360 108,446
61106 Paid out Leave 0 1,000 1,000 1,000 1,020
61301 FT Pension 10,200 11,283 11,283 11,810 12,041
61304 Employee Assistance Progr 24 24 24 24 24
61401 FICA/Medicare 1,353 1,487 1,487 1,557 1,587
61501 Group Health and Life Insur 15,970 16,728 15,715 15,729 16,424
61505 Long-term Disability Insuran 497 497 497 497 497
61507 Dental Insurance 1,170 1,231 1,228 1,228 1,307
61509 Worker's Compensation 1,454 1,594 1,511 1,583 1,614
61510 Unemployment Insurance 278 308 308 322 328
61000 Personnel Services 123,675 135,722 134,624 140,109 143,289
62401 Gasoline 280 400 300 300 300
[Entity] Budget Detail Desc.Note Total
[213] One (1) Hybrid Vehicle Fueling 300
Total 300
62801 Employee Recognition Expe 0 25 25 25 25
[Entity] Budget Detail Desc.Note Total
[213] Employee Recognition for one (1) Employee 25
Total 25
62807 Consumable Tools/Small Eq 0 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[213] Inspection Equipment 50
Total 50
62905 Books and Periodicals 0 150 0 0 0
[Entity] Budget Detail Desc.Note Total
[213] Reference Manuals for IBC Codes 0
Total 0
62000 Commodities 280 625 375 375 375
63199 Other Professional Services 1,160 3,750 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[213] Safebuilt 2 weeks of inspections 2,500
Total 2,500
63000 Purchased and Contracte 1,160 3,750 2,500 2,500 2,500
64101 Professional Development 1,211 2,350 2,100 2,100 2,050
Section V, Page D - 7
213 Building Inspection Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[213] ICB Annual Conference 1,250
[213] Building Official Conf 850
Total 2,100
Section V, Page D - 8
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64102 Dues, Licenses and Membe 447 279 279 275 275
[Entity] Budget Detail Desc.Note Total
[213] ICBO License Renewal 125
[213] Recertificaitons of Personal Certificates 150
Total 275
64206 Cellular and Paging 210 204 204 204 204
[Entity] Budget Detail Desc.Total
[213] $17 x 12 months 204
Total 204
64401 Fleet Maintenance Charges 994 1,316 1,643 1,190 1,190
[Entity] Budget Detail Desc.Note Total
[213] Annual Fleet Maintenance Charges 1,190
Total 1,190
64402 Equipment Replacement Ch 2,148 2,147 2,147 2,148 0
[Entity] Budget Detail Desc.Total
[213] Annual Equipment Rental Charges 2,148
Total 2,148
64403 Washbay Charges 624 364 364 364 364
[Entity] Budget Detail Desc.Total
[213] Annual Washbay Charges - 1 vehicle 364
Total 364
64000 Other Operating Costs 5,634 6,660 6,737 6,281 4,083
66402 Computers and Peripherals 760 0 0 0 0
66000 Capital Outlay 760 0 0 0 0
60000T Total Expenditures & Oth 131,509 146,757 144,236 149,265 150,247
Section V, Page D - 9
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 32,824 0 0 0 0
61106 Paid out Leave 5,191 0 0 0 0
61301 FT Pension 4,182 0 0 0 0
61304 Employee Assistance Progr 10 0 0 0 0
61401 FICA/Medicare 552 0 0 0 0
61501 Group Health and Life Insur 3,348 0 0 0 0
61505 Long-term Disability Insuran 207 0 0 0 0
61507 Dental Insurance 222 0 0 0 0
61509 Worker's Compensation 74 0 0 0 0
61510 Unemployment Insurance 114 0 0 0 0
61000 Personnel Services 46,724 0 0 0 0
62801 Employee Recognition Expe 20 0 0 0 0
62999 Office Supplies and Material 318 0 0 0 0
62000 Commodities 338 0 0 0 0
63199 Other Professional Services 18,875 50,450 50,450 0 0
63303 Photography Services 2,429 2,850 2,850 0 0
63304 Computer Services and Sup 515 300 300 0 0
63000 Purchased and Contracte 21,819 53,600 53,600 0 0
64101 Professional Development 464 0 0 0 0
64104 Meeting Expenses 255 0 0 0 0
64206 Cellular and Paging 376 0 0 0 0
64901 Advertising and Legal Notic 16,136 12,000 12,000 0 0
64000 Other Operating Costs 17,232 12,000 12,000 0 0
60000T Total Expenditures & Oth 86,113 65,600 65,600 0 0
Section V, Page D - 10
214 Economic Initiatives Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 75,302 86,722 82,666 86,740 88,475
61106 Paid out Leave 1,435 829 791 832 848
61121 PTS Wages 13,601 19,162 21,410 21,341 21,934
[Entity] Budget Detail Desc.Total
[215] 26 weeks;40 hours/week; 1040 hours at
$20.52 (step 3)
21,341
[215] April 17 through Oct. 9 0
Total 21,341
61151 Overtime Wages 2,794 3,500 4,060 4,440 4,440
[Entity] Budget Detail Desc.Note Total
[215] Salute Police Increased to reflect acutal 2016
expense
3,340
[215] SE Production Assistant Increased $100 to reflect actual
2016 expense
1,100
Total 4,440
61159 Other Wages 0 0 2,000 0 0
61301 FT Pension 8,441 9,631 9,180 9,633 9,826
61302 PTS Pension 549 719 803 800 823
61304 Employee Assistance Progr 24 24 24 24 24
61401 FICA/Medicare 1,325 1,598 1,608 1,644 1,678
61501 Group Health and Life Insur 24,622 25,650 24,552 24,569 25,665
61505 Long-term Disability Insuran 497 497 497 497 497
61507 Dental Insurance 2,072 2,142 2,139 2,139 2,276
61509 Worker's Compensation 1,219 1,566 1,393 1,445 1,477
61510 Unemployment Insurance 279 331 333 340 347
61000 Personnel Services 132,160 152,371 151,457 154,445 158,309
62302 Special Event Materials & S 2,769 1,500 1,500 1,200 1,200
[Entity] Budget Detail Desc.Total
[215] Salute decorations to include flowers ($700),
candy/toys for kids ($150), laynards blank ($130)
1,000
[215] Other misc. supplies (First Aid Box, wire
cutters, etc.)
200
Total 1,200
62801 Employee Recognition Expe 200 250 250 325 325
[Entity] Budget Detail Desc.Note Total
[215] Volunteer recognition, incentives - 55 persons $5 gift card to each - volunteer
increased by 10 ppl
275
[215] Employees 2@ $25 50
Total 325
62802 Food and Beverages 3,183 2,800 3,800 3,875 3,875
[Entity] Budget Detail Desc.Total
Section V, Page D - 11
215 Town Produced Events Town of Avon
Line Item Detail
[215] Salute VIP Hosp. Food for 135 = $2,625; $600
water/beverages, $300 ice for product, snacks for
working staff
3,575
[215] Volunteer water, snacks $50 at other event 300
Total 3,875
Section V, Page D - 12
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62805 Clothing and Uniforms 1,999 200 0 200 0
[Entity] Budget Detail Desc.Note Total
[215] Staff identification - 2 ppl; event shirt/blouse 200
Total 200
62999 Office Supplies and Material 562 550 550 100 100
[Entity] Budget Detail Desc.Note Total
[215] General supplies 100
Total 100
62000 Commodities 8,713 5,300 6,100 5,700 5,500
63199 Other Professional Services 18,487 75,225 47,850 94,800 94,800
[Entity] Budget Detail Desc.Note Total
[215] Salute Fireworks - product,
choreography/music, on-site management
50,000
[215] Salute Performance Art 6,100
[215] Family Zone face painter/balloon sculptore
($900) & Calvary Chapel expense ($1750)
$50 increase in 2017 for face
painters, etc.
2,650
[215] Walking Mtn. resource recovery Increase staffing needed due to
using less staff for RRR duties at
vendor locations
1,900
[215] Guest Police officers Acutal in 2016 was $13,680 =
need to reduce to $11,000
11,500
[215] Emcee - stage announcements 200
[215] Destimetrics Contract Moved out of 214; used for
analytics/ROI for events
22,450
Total 94,800
63203 Printing and Reproduction S 10,908 2,700 1,400 2,700 5,700
[Entity] Budget Detail Desc.Note Total
[215] Salute credentials $600 600
[215] Posters for Salute; coroplast signage 300
[215] Bridge Banner for Salute 300
[215] General decorations - summer event banner
replacement or augmentation
REVIEW 1,500
Total 2,700
63304 Computer Services and Sup 0 0 0 480 480
[Entity] Budget Detail Desc.Note Total
[215] Constant Contacts - quarterly electronic
communications to businesses
Event Tracker dates and
informaiton
480
Total 480
Section V, Page D - 13
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63305 Audio/Visual Services 5,185 5,500 5,250 5,500 5,500
[Entity] Budget Detail Desc.Total
[215] Salute sound engineer and equipment for
fireworks soundtrack
5,500
Total 5,500
63306 Security Services 3,486 5,000 7,100 7,100 7,100
[Entity] Budget Detail Desc.Note Total
[215] Salute perimeter, beach, park security 7,100
Total 7,100
63504 R&M - Office Equipment an 0 0 0 300 0
[Entity] Budget Detail Desc.Total
[215] Printer Cartridges 300
Total 300
63549 R&M - Other Specialized Eq 215 0 0 0 0
63606 Rentals - Crowd & Traffic C 6,739 8,600 11,600 11,770 11,770
[Entity] Budget Detail Desc.Note Total
[215] Salute fencing - chain link ($10,800)10,800
[215] Salute light towers for egress - SIX TOTAL 970
Total 11,770
63607 Rentals - Portable Facilities 4,810 5,800 5,800 5,800 5,800
[Entity] Budget Detail Desc.Note Total
[215] Salute linens for VIP, dumpsters, restrooms
and event trash boxes for entrance/exits
5,550
[215] Radios at Salute for volunteer/staff
communications
250
Total 5,800
63998 Admission Fees Expenses 23,252 62,277 49,441 10,287 10,287
[Entity] Budget Detail Desc.Note Total
[215] Admission Fee Expenditures See attached detail 10,287
Total 10,287
63999 Other Contract Services 97,590 0 0 0 0
63000 Purchased and Contracte 170,670 165,102 128,441 138,737 141,437
64101 Professional Development 1,058 3,745 3,745 875 3,995
[Entity] Budget Detail Desc.Note Total
[215] CFEA Conference in Denver 375
[215] Per diem 50
[215] Colorado Creative Summit 450
Total 875
Section V, Page D - 14
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64102 Dues, Licenses and Membe 0 795 795 795 795
[Entity] Budget Detail Desc.Total
[215] IFEA Membership Dues 795
Total 795
64104 Meeting Expenses 48 250 35 50 50
[Entity] Budget Detail Desc.Note Total
[215] Producer meetings 25
[215] Volunteer group meeting/training 25
Total 50
64206 Cellular and Paging 952 978 978 978 978
[Entity] Budget Detail Desc.Note Total
[215] Director Cell Phone $53/mo 636
[215] Asst Cell Phone $36/mo x 6 mos; $17/mo x 6
mos
342
Total 978
64301 Postage and Delivery 37 0 0 0 0
64306 Permit and Licensing Fees 810 785 830 841 841
[Entity] Budget Detail Desc.Note Total
[215] ERFD tent inspections at Salute 75
[215] Eagle County event coordinator permit 50
[215] ASCAP 336
[215] SESAC 380
Total 841
64402 Equipment Replacement Ch 1,467 1,226 1,226 0 0
64901 Advertising and Legal Notic 6,621 4,000 10,300 0 0
64000 Other Operating Costs 10,992 11,779 17,909 3,539 6,659
66402 Computers and Peripherals 0 950 950 0 950
66000 Capital Outlay 0 950 950 0 950
60000T Total Expenditures & Oth 322,535 335,502 304,857 302,421 312,855
Section V, Page D - 15
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64902 Financial Support, Donation 297,221 400,000 393,700 50,000 50,000
[Entity] Budget Detail Desc.Note Total
[216] Event Seed Funding - SMALL EVENT 50,000
Total 50,000
64000 Other Operating Costs 297,221 400,000 393,700 50,000 50,000
60000T Total Expenditures & Oth 297,221 400,000 393,700 50,000 50,000
Section V, Page D - 16
216 Signature Event Seed Fundin Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64902 Financial Support, Donation 235,722 230,150 230,150 170,560 205,000
[Entity] Budget Detail Desc.Total
[217] 2017 Community Grants 0
[217] BCRC - Beaver Creek Rodeo Series 6,000
[217] BCRC - Xterra 2,500
[217] Bright Future Foundation 2,500
[217] Buddy Werner League 1,000
[217] Eagle River Youth Coalition 2,500
[217] Education Foundation of Eagle County 2,500
[217] EGE Air Alliance 20,000
[217] Mountain Family Health Centers 30,000
[217] Red Ribbon Project 1,000
[217] Small Champions 7,800
[217] Speak Up Reach Out 5,000
[217] Starting Hearts 5,000
[217] Team Evergreen 5,000
[217] Vail Centre 5,000
[217] Vail Valley Art Guild 5,260
[217] Vail Valley Charitable Fund 2,000
[217] Vail Valley Partnership 15,000
[217] Vail Valley Salvation Army 5,000
[217] Walking Mountains Science Center 32,500
[217] Youth Power 365 15,000
Total 170,560
64000 Other Operating Costs 235,722 230,150 230,150 170,560 205,000
60000T Total Expenditures & Oth 235,722 230,150 230,150 170,560 205,000
Section V, Page D - 17
217 Community Grants Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page E-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 2,298,861$ 2,469,168$ 2,393,226$ 2,534,748$ 2,652,547$
Commodities 116,550 127,885 127,161 143,655 190,655
Contract Services 33,885 46,870 51,088 43,704 43,704
Other Operating Costs 527,709 561,561 595,540 606,773 622,791
Capital Outlay 30,159 48,183 37,340 41,800 35,950
Total 3,007,164$ 3,253,667$ 3,204,355$ 3,370,680$ 3,545,647$
Administration 598,463$ 658,759$ 585,521$ 683,437$ 767,777$
Patrol 2,152,751 2,331,166 2,361,127 2,415,803 2,494,612
Investigation 255,950 263,742 257,707 271,440 283,258
Total 3,007,164$ 3,253,667$ 3,204,355$ 3,370,680$ 3,545,647$
Police Chief 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1
Sergeant 3 3 3 3 3
Investigator/Detective 1 1 1 1 1
Officers 12 12 12 12 12
Administrative Services Officer 2 2 2 2 2
Deputy Town Clerk/ Deputy Court Clerk -0.5 0.4 0.4 0.4
Total 20 20.5 20.4 20.4 20.4
Authorized Positions
ADMINISTRATION OF THE DEPARTMENT
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants.
The Police Chief spends 90 % in general administration with 10 % contributed to the oversight of community policing
programs, including time on law enforcement committees and community organizations. The Deputy Chief provides
general administration approximately 95% of time, including time on law enforcement committees and community
organizations with the balance spent in the field. Each Patrol Sergeant oversees six (6) police officers, while the
Detective Sergeant supervises the detective and major programs such as Police Training.
DEPARTMENT FINANCIAL SUMMARY
BUDGET SUMMARY: POLICE DEPARTMENT
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police
protection in the Town of Avon. Police Department's employees focus attention on community policing and to the
department’s Mission Statement on a day-to-day basis to ensure the safety and security of residents and guests in
the community.
Department Expenditures by Category
Department Expenditures by Program
Section V, Page E-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 20%$167,186 $674,136 Community Survey, CALEA
Patrol Operations 65%543,356 2,190,942 Response Time, Crime Stats
Investigations 10%83,593 337,068 Crime Clearance Rates
Community Programs/Outreach 5%41,797 168,534 Community Survey, Facebook
PROGRAM ACTIVITIES AND OPERATIONS: POLICE
Administration: The Police Chief, Deputy Chief, and two (2) Administrative Services Officers are responsible for the
day-to-day operations of the police department and interaction with Avon Town staff on projects such as budget and
department liaisons. Administration is responsible for managing the front desk, customer service, accreditation,
records management, outside government liaisons, evidence/property management, policy/procedure, training, and
support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community
organizations.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers. These teams
are responsible for community policing, proactive bike, walking and vehicle patrol and response to emergencies and
calls for service. Officers are responsible for investigation of crimes to property and persons, traffic
enforcement/education, traffic crash investigations and crime prevention/community outreach.
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives
are responsible to support patrol operations, investigate major crimes, conduct background investigations,
administer the police training program, and provide administrative support to the Town Clerk for licensing of
businesses.
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department and each
member is responsible to “Make a Difference” in the community during every shift. Approximately 5% of Avon Police
time, 2000 hours is associated with community programs, community resort policing and outreach. These
Community Programs include Citizens and Latino Academies, National Night Out; Neighborhood Watch; School
Programs; Public Safety/Community Committees, Bike Patrol, Task Forces and Coalitions. The Community programs
and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative staff.
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Police
Section V, Page E-3
1. Increase community resort policing by further connecting with our community and guests. Increase level of bicycle
and walking patrols; organize “Coffee with a cop” events; and use social media to further build trust with our
community.
2. Continue our CALEA national accreditation, ensuring nationally recognized policies and procedures reflecting
community values, while recognizing and respecting individual rights.
3. Train all sworn officers in Crisis Intervention to better communicate and address mental health issues in our
community.
4. Assist with the GRANITE Drug Task Force in apprehending and prosecuting drug dealers out of our community.
3. Receipt of Colorado Department of Transportation Traffic Safety Awards and Mother Against Drunk Driving
Outstanding individual dedicated to impaired driving enforcement award.
4. Three Avon Police Officers received a lifesaving awards for their heroic actions when saving the life of a community
member from the Police Department.
5. Implemented a part-time summer community response officer position, who helped to educate the community
and guests regarding Nottingham Park and the West Avon Preserve rules and etiquette.
6. Successfully completed the 8th Annual Avon Police Citizen's Academy; & 4th Annual Latino Citizen's
Academy.
2017 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: POLICE
2016 MAJOR ACCOMPLISHMENTS
1. The Avon Police Department was awarded full accreditation through the Commission on Accreditation for Law
Enforcement Agencies (CALEA) in April of 2016. The Police Department became the smallest law enforcement
agency, and only agency on the Western Slope to secure such prestigious accreditation.
2. Successful prosecutions and convictions of multiple serious crime cases to include a child negligence death,
aggravated motor vehicle theft and drug distribution cases.
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 345,327 372,728 326,757 380,690 399,665
61106 Paid out Leave 2,460 3,537 13,506 3,688 3,815
61121 PTS Wages 10,660 18,720 5,920 0 14,960
61151 Overtime Wages 8,627 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[311] Victim Services, Evidence Call Out,
Administrative Overtime
3,000
Total 3,000
61301 FT Pension 38,257 41,222 37,303 42,123 44,216
61302 PTS Pension 400 702 222 0 561
61304 Employee Assistance Progr 91 97 92 106 106
61401 FICA/Medicare 5,168 5,771 5,063 5,617 6,111
61501 Group Health and Life Insur 83,933 102,695 94,368 108,093 112,958
61505 Long-term Disability Insuran 7,053 7,397 5,941 7,166 7,544
61507 Dental Insurance 7,032 8,570 8,219 9,414 10,014
61509 Worker's Compensation 9,403 9,951 6,508 8,032 8,516
61510 Unemployment Insurance 1,101 1,194 1,048 1,162 1,264
61000 Personnel Services 519,511 575,584 507,946 569,090 612,730
62401 Gasoline 2,353 3,160 1,700 3,160 3,160
[Entity] Budget Detail Desc.Total
[311] Gasoline for Vehicles 3,160
Total 3,160
62801 Employee Recognition Expe 560 500 500 1,000 500
[Entity] Budget Detail Desc.Note Total
[311] Employee Incentives, Gifts $25 x 20 500
[311] Retirements 2 potential 500
Total 1,000
62802 Food and Beverages 3,428 3,000 3,800 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[311] Seminars, Classes, Meetings Meetings 1,800
[311] National Night Out Paid By Donations 1,200
Total 3,000
62805 Clothing and Uniforms 1,006 1,500 1,250 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniforms 2x$600,2x$150 1,500
Total 1,500
Section V, Page E - 4
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62807 Consumable Tools/Small Eq 615 1,000 245 775 775
[Entity] Budget Detail Desc.Note Total
[311] Miscellaneous Equipment 775
Total 775
62808 Promotional, Informational a 2,142 1,500 2,380 1,800 1,800
[Entity] Budget Detail Desc.Total
[311] Stickers, challenge coins 1,000
[311] National Night Out 800
Total 1,800
62901 Duplicating Supplies 60 200 200 200 200
[Entity] Budget Detail Desc.Total
[311] Copier, Paper, Toner, Misc 200
Total 200
62902 Audio/Visual Supplies 0 1,000 700 0 0
62903 Data Processing Supplies 0 300 300 0 0
62904 Software 0 4,000 4,125 29,125 63,125
[Entity] Budget Detail Desc.Note Total
[311] CALEA Power DMS Record Mgmt 4,125
[311] RMS Software Upgrade TOA Share - 15.12%25,000
Total 29,125
62905 Books and Periodicals 60 400 210 210 210
[Entity] Budget Detail Desc.Note Total
[311] Muni. Codes, Traffic Codes, Law Enforcement
Periodicals
210
Total 210
62999 Office Supplies and Material 1,991 2,000 2,200 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[311] Copier, CBI Computer, Paper 2,200
Total 2,200
62000 Commodities 12,216 18,560 17,610 42,970 76,470
63203 Printing and Reproduction S 1,545 2,800 2,100 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[311] Business Cards, Stationary, Manuals,
Pamphlets, Court, Letterhead & Envelopes
2,000
Total 2,000
Section V, Page E - 5
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63301 Medical Services and Exami 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[311] Hepatitis/Drug Screens, Annual Physicals,
Fitness Program
500
Total 500
63302 Laboratory Services 515 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[311] Pre-Employment Testing 500
Total 500
63504 R&M - Office Equipment an 1,336 1,285 1,285 1,585 1,585
[Entity] Budget Detail Desc.Total
[311] Copier, Computers, Printers, Shredder, Etc.1,285
[311] Toner Cartridges 300
Total 1,585
63506 R&M - Radios and Commun 260 200 200 200 200
[Entity] Budget Detail Desc.Total
[311] Pagers, Radio, Cell Phone Repair & Maint.200
Total 200
63603 Rentals - Office Equipment 5,074 5,535 5,535 4,212 4,212
[Entity] Budget Detail Desc.Note Total
[311] Copier Lease ($350.60 x 12)4,212
Total 4,212
63999 Other Contract Services 15,942 18,126 18,126 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[311] Accredidation Fee 4,000
[311] Vehicle Towing - Evidence Impound 3,100
[311] Eagle County Animal Services 11,400
Total 18,500
63000 Purchased and Contracte 24,671 28,946 28,246 27,497 27,497
64101 Professional Development 5,929 14,900 11,500 8,400 8,400
[Entity] Budget Detail Desc.Note Total
[311] SWAT 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 2,500
[311] Professional Development 2,000
[311] CACP Conference 1,000
[311] CALEA-RMAN Conference 1,000
Total 8,400
Section V, Page E - 6
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64102 Dues, Licenses and Membe 2,885 2,680 2,680 2,880 2,880
[Entity] Budget Detail Desc.Note Total
[311] IACP 300
[311] Edwards Rotary 1,000
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 240
[311] Rocky Mountain Accreditation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 450
[311] CCRN 100
[311] IAPE 50
[311] NTOA Daly 40
[311] RMTTA Daly 10
Total 2,880
64206 Cellular and Paging 1,268 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Total
[311] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 1,616 1,100 1,100 1,100 1,100
[Entity] Budget Detail Desc.Total
[311] Postage and Cost of Delivery of Evidence
Items to CBI for Testing
1,100
Total 1,100
64399 Other Administrative Fees 0 0 0 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[311] Retirement Plan Fees The public retirement fund admin
fees are covered by forfeiture
funds resulting in employees
leaving before the vesting period.
There has been less turnover in
PD and no forfeitures have
accrued. This covers PD
retirement admin and legal fees.
12,000
Total 12,000
64401 Fleet Maintenance Charges 2,126 3,459 2,909 3,329 3,329
[Entity] Budget Detail Desc.Note Total
[311] Annual Fleet Maintenance Charges 3,329
Total 3,329
64402 Equipment Replacement Ch 10,683 9,709 9,709 11,383 11,383
[Entity] Budget Detail Desc.Total
[311] Annual Equipment Rental Charges 11,383
Total 11,383
Section V, Page E - 7
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64403 Washbay Charges 624 728 728 728 728
[Entity] Budget Detail Desc.Total
[311] Annual Washbay Charges - 2 vehicle 728
Total 728
64901 Advertising and Legal Notic 310 500 500 500 500
[Entity] Budget Detail Desc.Total
[311] Recruit Advertising 500
Total 500
64905 Insurance Premiums 0 0 0 0 4,000
64906 Insurance Deductibles 10,424 0 0 0 0
64000 Other Operating Costs 35,866 34,336 30,386 41,580 45,580
66402 Computers and Peripherals 1,625 950 950 1,900 5,500
[Entity] Budget Detail Desc.Note Total
[311] Desktop Replacement - PD Security System 950
[311] Desktop Replacement - Admin. Asst.950
Total 1,900
66404 Furniture and Fixtures 4,575 383 383 400 0
[Entity] Budget Detail Desc.Total
[311] Desk Chair 400
Total 400
66000 Capital Outlay 6,200 1,333 1,333 2,300 5,500
60000T Total Expenditures & Oth 598,463 658,759 585,521 683,437 767,777
Section V, Page E - 8
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 887,814 950,018 952,538 988,345 1,027,539
61106 Paid out Leave 1,368 9,041 9,071 9,458 9,855
61121 PTS Wages 1,730 6,000 16,588 14,960 14,960
[Entity] Budget Detail Desc.Note Total
[312] Part Time Sergeant Dammen 400hrs x $17 6,800
[312] Seasonal Community Response Officer 480hrs x $17 8,160
Total 14,960
61151 Overtime Wages 131,830 141,300 140,100 150,600 150,600
[Entity] Budget Detail Desc.Note Total
[312] Hi Vis/LEAF Grant-Funded 2015 Hi Vis
$29825, LEAF $23099
50,000
[312] Eagle River Youth Coalition Grant Funded 8,500
[312] Click It Or Ticket Grant Funded - One two week
enforcement period
5,500
[312] Investigations, Court, Report Writing, Patrol 56,000
[312] Cover Rock 4 officers x 10 hrs x 2 days x
$50/hr
4,000
[312] Avon Live Concerts 4 concerts x 2 officers x 4 hrs x
$50/hr
1,600
[312] Drug Task Force TOA's contribution by way of OT
man hours to countywide drug
task force
25,000
Total 150,600
61156 Extra Duty Pay 20,193 18,000 18,000 25,000 25,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts (Triple Bypass, Xterra,
Bec Tri, Chain Law) Increase to 25K with additional
officers requested by Triple Bypass
Ref 2015 Expenditure $25,000 -
off set by $25,000 in revenue from
extra duty contracts
25,000
Total 25,000
61159 Other Wages 0 0 1,200 0 0
61301 FT Pension 97,493 104,851 105,130 109,087 113,415
61302 PTS Pension 281 225 622 561 561
61304 Employee Assistance Progr 339 338 338 337 337
61401 FICA/Medicare 14,717 16,303 16,494 17,231 17,805
61501 Group Health and Life Insur 294,003 313,093 298,304 306,221 319,954
61505 Long-term Disability Insuran 22,065 24,548 24,613 25,538 26,551
61507 Dental Insurance 22,953 25,435 25,393 26,013 27,681
61509 Worker's Compensation 40,612 37,217 32,530 33,676 34,992
61510 Unemployment Insurance 3,129 3,373 3,412 3,565 3,684
61000 Personnel Services 1,538,526 1,649,744 1,644,332 1,710,592 1,772,933
62101 Police Operating and Field 7,157 5,000 9,376 7,500 7,500
Section V, Page E - 9
312 Patrol Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[312] Field Equipment Replacement, Intox Supplies,
Taser Batteries
5,000
[312] One police patrol bike 2,500
Total 7,500
Section V, Page E - 10
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62102 Firearms and Weapons Sup 25,952 26,875 26,875 20,935 20,935
[Entity] Budget Detail Desc.Note Total
[312] Firearm Supplies, Shotgun Shells, Bullets,
Rifle Repairs, Cleaning Supplies, Targets, Less
Than Lethal Forces Munitions
14,000
[312] SOU Firearms 1,000
[312] Tasers 5 @ 1187 4 Replacements of X26 to X26P
(final 4 of 19) 1 Contingent
replacement X26P
5,935
Total 20,935
62401 Gasoline 30,420 35,000 30,000 31,000 31,000
[Entity] Budget Detail Desc.Note Total
[312] Gasoline for Patrol Cars 31,000
Total 31,000
62804 Training Supplies 4,141 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[312] Defensive Tactics/Arrest Control Equipment
eg. red guns, pads
2,000
Total 2,000
62805 Clothing and Uniforms 14,999 14,600 14,600 16,000 16,000
[Entity] Budget Detail Desc.Note Total
[312] Uniforms $600x15 9,000
[312] Misc. Uniforms, Leather Gear, Equipment,
New Officer Equipment, Bike Uniform/Special Event
6,000
[312] SOU Replacement Uniforms 1,000
Total 16,000
62806 Safety Materials and Suppli 16,745 15,400 15,400 15,400 15,400
[Entity] Budget Detail Desc.Note Total
[312] Flares, Cones, Safety Equipment 11,400
[312] Ballistic Vests 4 vests (50% grant funded)4,000
Total 15,400
62807 Consumable Tools/Small Eq 980 3,900 6,200 1,800 15,300
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing Eq., NIK Kits, Swabs 1,300
[312] Body Worn Cameras Repairs 500
Total 1,800
62809 Medical Supplies and 1st Ai 482 400 400 400 400
[Entity] Budget Detail Desc.Total
[312] Blood and Urine Test Equipment, 1st Aid 400
Total 400
Section V, Page E - 11
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62902 Audio/Visual Supplies 0 100 0 100 100
[Entity] Budget Detail Desc.Note Total
[312] Supplies 100
Total 100
62000 Commodities 100,877 103,275 104,851 95,135 108,635
63302 Laboratory Services 3,515 8,000 8,000 7,000 7,000
[Entity] Budget Detail Desc.Total
[312] Toxicology Testing, Blood and Urine Testing 7,000
Total 7,000
63304 Computer Services and Sup 2,399 8,724 10,567 8,007 8,007
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 2,399
[312] BWC Extra Storage One Terabyte 1,000
[312] BWC Annual Fees $4428 + $180 for BWC for part
time CRO
4,608
[312] BWC replacement transferred to 62807 0
Total 8,007
63505 R&M - Vehicles 0 0 3,075 0 0
63000 Purchased and Contracte 5,914 16,724 21,642 15,007 15,007
64101 Professional Development 21,625 16,000 39,603 31,828 19,350
[Entity] Budget Detail Desc.Note Total
[312] Misc Training, Bike Patrol, Community
Policing, SRO, Police Liability, Search and Seizure
16,000
[312] SIGMA Health Screening $848 x 22 divided by 2 (50%
funded by CIRSA)
9,328
[312] Town Hosted POST Training To be reimbursed by POST 6,500
Total 31,828
64102 Dues, Licenses and Membe 0 0 0 320 320
[Entity] Budget Detail Desc.Total
[312] Int. Homicide Investigator Assoc 50
[312] RMTTA 30
[312] National Assoc School Resource Officers 40
[312] RMIN 100
[312] Misc. Dues 100
Total 320
Section V, Page E - 12
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64206 Cellular and Paging 4,941 4,800 5,450 7,680 7,680
[Entity] Budget Detail Desc.Total
[312] $640 x 12 months 7,680
Total 7,680
64401 Fleet Maintenance Charges 62,537 43,974 63,358 60,219 60,219
[Entity] Budget Detail Desc.Note Total
[312] Annual Fleet Maintenance Charges 60,219
Total 60,219
64402 Equipment Replacement Ch 87,194 113,707 113,707 122,361 119,796
[Entity] Budget Detail Desc.Total
[312] Annual Equipment Rental Charges 122,361
Total 122,361
64403 Washbay Charges 7,488 4,368 4,368 4,368 4,368
[Entity] Budget Detail Desc.Total
[312] Annual Washbay Charges - 12 vehicles 4,368
Total 4,368
64901 Advertising and Legal Notic 0 100 0 0 0
64904 Operating Fees, Assessmen 299,690 333,524 329,709 328,793 355,854
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E-Ticketing $400 handsets maint fee x 7,
$1000 interface maint fee for court
3,800
[312] Detox Operation 19,567
[312] Boarding Prisoners 750
[312] 800 MHz System Fee Reduced from $41, 237 37,246
[312] Vail Dispatch Services Reduced from $261,030 258,930
[312] Raids on Line 3,780
[312] AED Concierge Program 720
[312] Transunion Fee 1,320
[312] BDA PM 1,350
[312] Evidence on Q 830
Total 328,793
64000 Other Operating Costs 483,474 516,473 556,195 555,569 567,587
66402 Computers and Peripherals 1,536 13,950 950 10,000 950
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Replacement into
new JPSF
Deferred replacement 2016 to
2017 given new building relocation
10,000
Total 10,000
Section V, Page E - 13
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
66405 Radios and Communication 22,423 10,000 10,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[312] Mobile Radios Per Scott Wright, no longer rental
accruals for radios, tracking 38
radios, therefore increasing 10k to
20k to create 5-6 year plan.
20,000
Total 20,000
66406 Public Safety Equipment 0 21,000 23,157 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[312] SOU Equipment 2,000
[312] 3 radar units x $2500 each (includes
installation)
Replace every 5 yrs 7,500
Total 9,500
66000 Capital Outlay 23,959 44,950 34,107 39,500 30,450
60000T Total Expenditures & Oth 2,152,751 2,331,166 2,361,127 2,415,803 2,494,612
Section V, Page E - 14
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 147,493 160,267 160,299 172,106 180,668
61106 Paid out Leave 5,913 1,577 1,577 1,636 1,720
61151 Overtime Wages 18,864 15,000 15,000 15,000 15,000
[Entity] Budget Detail Desc.Total
[313] Investigator's Overtime 15,000
Total 15,000
61301 FT Pension 16,875 17,693 17,697 18,995 19,941
61304 Employee Assistance Progr 47 48 48 48 48
61401 FICA/Medicare 2,458 2,564 2,565 2,737 2,862
61501 Group Health and Life Insur 35,459 33,280 31,255 31,298 32,706
61505 Long-term Disability Insuran 3,917 4,141 4,142 4,447 4,669
61507 Dental Insurance 2,739 2,461 2,455 2,455 2,614
61509 Worker's Compensation 6,541 6,278 5,380 5,777 6,064
61510 Unemployment Insurance 517 531 531 566 592
61000 Personnel Services 240,824 243,840 240,948 255,066 266,884
62101 Police Operating and Field 424 2,000 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[313] DUI Blood Storage Refrigerator Equipment,
Crime Scene Investigation Inventory Replacement,
Investigative Supplies
1,500
Total 1,500
62401 Gasoline 1,781 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[313] Gasoline for Vehicles 2,500
Total 2,500
62805 Clothing and Uniforms 1,215 1,200 700 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous Uniforms 1,200
Total 1,200
62806 Safety Materials and Suppli 0 200 0 200 200
[Entity] Budget Detail Desc.Total
[313] Gloves, PPE, Decontamination Wipes 200
Total 200
62807 Consumable Tools/Small Eq 0 150 0 150 150
[Entity] Budget Detail Desc.Total
[313] Miscellaneous 150
Total 150
Section V, Page E - 15
313 Investigation Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62902 Audio/Visual Supplies 38 0 0 0 0
[Entity] Budget Detail Desc.Total
[313] Audio & Visual for Court 0
Total 0
62000 Commodities 3,458 6,050 4,700 5,550 5,550
63301 Medical Services and Exami 3,300 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[313] Sex Assault Medical Services 1,200
Total 1,200
63000 Purchased and Contracte 3,300 1,200 1,200 1,200 1,200
64206 Cellular and Paging 1,204 1,404 1,404 1,260 1,260
[Entity] Budget Detail Desc.Total
[313] $105 x 12 months 1,260
Total 1,260
64401 Fleet Maintenance Charges 474 1,976 183 992 992
[Entity] Budget Detail Desc.Note Total
[313] Annual Fleet Maintenance Charges 992
Total 992
64402 Equipment Replacement Ch 5,443 6,644 6,644 6,644 6,644
[Entity] Budget Detail Desc.Note Total
[313] Annual Equipment Rental Charges 6,644
Total 6,644
64403 Washbay Charges 1,248 728 728 728 728
[Entity] Budget Detail Desc.Total
[313] Annual Washbay Charges - 2 Vehicles 728
Total 728
64000 Other Operating Costs 8,369 10,752 8,959 9,624 9,624
66402 Computers and Peripherals 0 1,900 1,900 0 0
66000 Capital Outlay 0 1,900 1,900 0 0
60000T Total Expenditures & Oth 255,950 263,742 257,707 271,440 283,258
Section V, Page E - 16
313 Investigation Town of Avon
Line Item Detail
Section V, Page F-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 1,167,779$ 1,298,925$ 1,305,069$ 1,426,233$ 1,497,734$
Commodities 284,279 372,497 341,107 339,229 313,510
Contract Services 464,345 665,018 669,630 664,506 603,870
Other Operating Costs 549,452 678,310 540,536 598,175 579,542
Debt Service - - - - 14,486
Capital Outlay 38,931 29,400 18,400 21,950 22,850
Total 2,504,786$ 3,044,150$ 2,874,742$ 3,050,093$ 3,031,992$
Roads and Bridges 1,341,416$ 1,612,864$ 1,485,528$ 2,354,312$ 2,381,474$
Parks 930,527 1,133,005 1,118,743 695,781 650,468
Town Center West 232,843 298,281 270,471 - -
Total 2,504,786$ 3,044,150$ 2,874,742$ 3,050,093$ 3,031,942$
Public Works Director 1 1 1 1 1
Public Works Superintendent 1 1 1 1 1
Public Works Supervisor 2 2 1 1 1
Operator II 2 2 2 2 2
Operator I 8 8 9.3 10.3 10.3
Total 14 14 14.3 15.3 15.3
BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT
The Public Works Department is responsible for operational management and maintenance of the Town's parks,
open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and
storn water infrastructure. The Department is managed by the Public Works Director, with supervisory support from
the Public Works Superintendent and Public Works Supervisor.
The Department is managed on a day-to-day basis by the Public Works Director, who reports directly to the Town
Manager. The Director spends approximately 75% in general department administration, including developing work
plans and work supervision. Right-of-way and snow removal permit administration and inspection of permits takes
20% of the position's time, with the balance working in the field. The Public Works Superintendent, spends
approximately 60% in general department administration and 40% in the field, who reports directly to the Public
Works Director.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section V, Page F-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 24%$384,458 $726,754
General Road Maintenance 23%$368,439 $696,473 Maintenance Cost per Mile
Snow Removal Operations 23%368,439 696,473 Cost Per Lane Mile
Ditch Maintenance 5%$80,096 $151,407 Cost Per Linear Foot
Parks Operations and Maintenance 23%390,389 718,423 Maint. Cost Per Acre/Facility
Town Center West 2%32,038 60,563 Community Survey
PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS
ADMINISTRATION
Administration: The Public Works Director manages all work of the department, including but not limited to
development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder
clean-up, ditch maintenance, noxious weed program, special event assistance, and parks operations and
maintenance. The work also includes management of contract work, locate requests, ROW permit program,
inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences.
In addition to the Director, the Parks Superintendent contributes 75% of all hours to administration.
ROAD AND BRIDGE
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two
railroad overpasses, eight miles of sidewalk, appproximately and 17 miles of soft and hard trails. Work includes
guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up, street striping, sign
production and maintenance, banner placement,and weed control.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic
enforcement, education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of
ditches and hauling of waste.
PARKS
Parks Operations and Maintenance
Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, multi-use fields,
three tennis courts, two pickle ball courts, three basketball courts, two volleyball courts, a nine-hole disc golf course,
two picnic shelters, 800+ trees, 83 trash recepticales, 24 pet stations, set-up and care of the outdoor ice rink is
included in the work of the division. Maintenance of playground equipment and beach areas.
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane.
Road and Bridge
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration
Section V, Page F-3
4. Implement an inventory and tree replacement plan to include care of trees (deep feeding, spraying)
5. Implement the use of Pubwork and train accordingly
2. Assist with preparing the master land use plans for Lot 5
3. Assist in implementing a parking plan for the Town of Avon
3. Cinder clean-up on various areas within Town limits
2016 MAJOR ACCOMPLISHMENTS
2017 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: PUBLIC WORKS
1. Cleaned culverts and ditches on Nottingham Road due to mud slides and flooding
2. Replaced approximately 35 trees on Eaglebend Drive
4. Assisted with striping West Beaver Creek Blvd.
1. Engineer and build sedimentation ponds on hill side of Nottingham Road (problem areas)
5. Removed barbed wire fence and posts from the Avon West Preserve
6. Installed all of the signs at the Avon West Preserve
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 314,992 340,276 343,233 883,765 931,298
61106 Paid out Leave 0 3,349 3,381 8,563 9,016
61151 Overtime Wages 14,750 30,000 30,000 50,000 50,000
[Entity] Budget Detail Desc.Note Total
[413] Ovetime wages combining all OT to one budget 50,000
Total 50,000
61301 FT Pension 34,649 37,799 38,128 98,156 103,435
61304 Employee Assistance Progr 144 145 145 369 368
61401 FICA/Medicare 4,615 5,418 5,461 13,664 14,360
61501 Group Health and Life Insur 127,789 135,208 128,867 289,992 303,042
61505 Long-term Disability Insuran 2,598 2,791 2,791 7,208 7,402
61507 Dental Insurance 10,459 11,031 11,013 24,619 26,203
61509 Worker's Compensation 17,263 19,706 19,452 47,071 49,641
61510 Unemployment Insurance 989 1,121 1,130 2,827 2,971
61000 Personnel Services 528,248 586,843 583,600 1,426,233 1,497,734
62201 Street Repair and Maintena 3,593 28,500 28,500 16,500 18,000
[Entity] Budget Detail Desc.Note Total
[413] Pre Mark Striping 3,500
[413] Replenish Guardrail Material 3,000
[413] Asphalt/Cold Patch 3,000
[413] Brick Sealer-Crosswalks 5,000
[413] Street Paint 2,000
Total 16,500
62202 Sand and Gravel 46,901 48,000 48,000 48,000 48,000
[Entity] Budget Detail Desc.Note Total
[413] Cinders 42,000
[413] Shoulder Material 6,000
Total 48,000
62203 Street Sign Materials and S 34,304 25,750 25,750 27,370 25,750
[Entity] Budget Detail Desc.Note Total
[413] Wood Posts 4 x 4 100 @ $70 7,000
[413] Sign Materials 6,600
[413] Construction Signs (Vil)500
[413] Replenish Cones and Barrels 1,000
[413] Stains, Paints, Brushes 750
[413] Steel Posts 12@ 200 2,400
[413] Delineators, Reflectors 6,000
[413] 6x6 Wood Posts 24 @ 130.00 3,120
Total 27,370
62205 Plumbing Supplies 751 10,000 0 0 0
62305 Chemicals 24,398 22,500 22,500 25,100 25,100
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
Section V, Page F - 4
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Neutro Wash/Lubra Seal chemicals to wash equipment and
sanding units
4,100
Total 25,100
Section V, Page F - 5
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62401 Gasoline 5,064 7,141 7,141 7,141 7,855
[Entity] Budget Detail Desc.Total
[413] Unleaded Fuel 7,141
Total 7,141
62402 Diesel 20,325 32,640 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[413] Diesel Fuel 20,000
Total 20,000
62801 Employee Recognition Expe 370 350 350 350 350
[Entity] Budget Detail Desc.Note Total
[413] Employee Recognition $25 x 14 350
Total 350
62802 Food and Beverages 791 1,605 1,605 1,605 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-Service Meeting,
End of Season, general meetings
855
[413] Coffee Service 750
Total 1,605
62804 Training Supplies 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[413] Video Rental, Safety handouts 200
Total 200
62805 Clothing and Uniforms 3,258 3,480 3,480 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts 8 @ $125 clothing 1,000
[413] 8 Bibs @ $135 each 8 x $135 each 1,080
[413] 8 Coats @ $175 each 8 x $175 each,1,400
Total 3,480
62806 Safety Materials and Suppli 3,575 2,200 2,200 2,400 2,700
[Entity] Budget Detail Desc.Total
[413] PPE's 1,200
[413] Work Boots 8 @ $150 1,200
Total 2,400
62807 Consumable Tools/Small Eq 4,819 5,940 5,940 5,440 6,040
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 1,000
[413] 2 Weed Trimmers 1,440
Section V, Page F - 6
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Air Tools 1,200
[413] Hand Carry Portable Generator 1,000
[413] Hand Tools 800
Total 5,440
Section V, Page F - 7
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62899 Other Miscellaneous Operat 766 6,100 6,100 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 600
[413] Bracket Hardware 400
Total 1,000
62999 Office Supplies and Material 798 1,300 1,300 800 800
[Entity] Budget Detail Desc.Total
[413] Flyers and Supplies 800
Total 800
62000 Commodities 149,711 195,706 173,066 159,386 161,025
63301 Medical Services and Exami 137 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[413] DOT Physicals 300
[413] Random Drug 350
[413] Random Alcohol 350
Total 1,000
63502 R&M - Streets 107,666 133,500 123,500 131,400 96,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Guard Rail Repair 9,000
[413] Crosswalk Brick Repair Village at Avon and Town 30,000
[413] Storm Water Sewer Maintenance 15,000
[413] Infra Red Patch 17,000
[413] Misc. Patch (potholes, sinkholes 10,000
[413] Avon Station Brick Repair Pavers disintegrating 15,000
[413] Parking lot striping 4,000
[413] Seal Asphalt - Parking Lot by Tennis Courts 1/2 cost share w school 7,400
Total 131,400
63504 R&M - Office Equipment an 114 100 100 700 700
[Entity] Budget Detail Desc.Total
[413] Copier Print Charges 200
[413] Toner Cartridges 500
Total 700
63506 R&M - Radios and Commun 4,976 19,260 19,260 16,846 19,260
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service 2,590
[413] 800 MHZ Radio Replacement/Breakdown replacing 2500 radio with APX 600
(2500 radio going absolete)
11,554
Section V, Page F - 8
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Batteries added 3 UHF Batteries @ $68
each
704
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
Total 16,846
Section V, Page F - 9
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63603 Rentals - Office Equipment 1,917 1,918 1,918 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[413] 1/2 Copier Lease ($199.98 x 12)1,200
Total 1,200
63608 Rentals - Machinery and Eq 0 500 500 2,780 2,780
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
[413] Fastenal Annual Rental Fee 2,280
Total 2,780
63999 Other Contract Services 199,604 241,200 252,410 250,800 225,800
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance (Emergency Repair)15,000
[413] Hauling snow, cinders, ditch material etc.52,000
[413] Snow Removal/Handwork Added Village at Avon Sidewalks 15,000
[413] Street Striping 42,000
[413] Sidewalk Repairs Repair sidewalks and curbs Town
and VAA
30,000
[413] Trash, Landfill (includes clean up work)9,500
[413] Vandalism 3,500
[413] UNCC Charges (Locates, Tier 1)3,000
[413] Paint RR Bridge Walls/rails 6,800
[413] Weed Mitigation added trails and lots at VAA, open
space
40,000
[413] Sedimentation Ponds Sedimentation ponds on
Nottingham Road
30,000
[413] paint parking lots 4,000
Total 250,800
63000 Purchased and Contracte 314,413 397,478 398,688 404,726 346,740
64101 Professional Development 5,944 13,400 13,400 13,400 12,400
[Entity] Budget Detail Desc.Note Total
[413] Supervisor Training 2,000
[413] Equipment Operator Certification price increase 9,000
[413] LTAP/APWA Training 2,400
Total 13,400
64102 Dues, Licenses and Membe 250 938 438 438 438
[Entity] Budget Detail Desc.Note Total
[413] APWA 238
[413] CO Weed Association 100
[413] Consolidated Communication Netwrok of
Colorado
100
Total 438
Section V, Page F - 10
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64201 Telephone & Long-distance 752 1,300 1,300 700 700
[Entity] Budget Detail Desc.Total
[413] PW Fax, Fire Alarm, Long Distance 700
Total 700
64203 Electric 31,863 41,800 35,000 35,000 35,000
[Entity] Budget Detail Desc.Note Total
[413] Street, Path, Outlets, Christmas Lights and
Earth LIghts
35,000
Total 35,000
64206 Cellular and Paging 1,275 1,140 1,140 3,980 3,480
[Entity] Budget Detail Desc.Note Total
[413] $95 x 12 months 1,140
[413] New IPhones 5 x $100 ea For PubWorks 500
[413] New IPhones Monthly Fee 5 x $39 x 12 mos.2,340
Total 3,980
64301 Postage and Delivery 26 150 150 200 225
[Entity] Budget Detail Desc.Total
[413] Postage 200
Total 200
64401 Fleet Maintenance Charges 181,361 248,131 148,268 182,034 182,034
[Entity] Budget Detail Desc.Note Total
[413] Annual Fleet Maintenance Charges 182,034
Total 182,034
64402 Equipment Replacement Ch 86,700 80,424 80,424 81,870 78,967
[Entity] Budget Detail Desc.Total
[413] Annual Equipment Rental Charges 81,870
Total 81,870
64403 Washbay Charges 10,764 5,980 5,980 5,980 5,980
[Entity] Budget Detail Desc.Total
[413] Annual Washbay Charges - 10
vehicles/equipment
5,980
Total 5,980
64902 Financial Support, Donation 26,055 39,574 44,074 40,365 40,365
[Entity] Budget Detail Desc.Note Total
[413] Westin Riverfront Public Plaza Based on 2016 Base Budget + 2%40,365
Total 40,365
Section V, Page F - 11
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64906 Insurance Deductibles 3,295 0 0 0 0
64000 Other Operating Costs 348,284 432,837 330,174 363,967 359,589
65201 Capital Lease Payments 0 0 0 0 14,486
65000 Debt Services 0 0 0 0 14,486
66402 Computers and Peripherals 760 0 0 0 1,900
66000 Capital Outlay 760 0 0 0 1,900
60000T Total Expenditures & Oth 1,341,416 1,612,864 1,485,528 2,354,312 2,381,474
Section V, Page F - 12
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 304,531 341,595 340,668 0 0
61106 Paid out Leave 2,385 3,377 4,329 0 0
61121 PTS Wages 17,452 19,760 19,760 0 0
[Entity] Budget Detail Desc.Note Total
[415] 1 26 Week summer PTS @ $19.00 0
[415] 1 26 week winter PTS @ $19.00 0
Total 0
61122 PTS Bonuses 0 600 600 0 0
61151 Overtime Wages 12,563 10,000 20,811 0 0
61301 FT Pension 33,761 37,947 37,950 0 0
61302 PTS Pension 691 741 741 0 0
61304 Employee Assistance Progr 142 139 148 0 0
61401 FICA/Medicare 4,779 5,442 5,599 0 0
61501 Group Health and Life Insur 94,676 88,855 102,441 0 0
61505 Long-term Disability Insuran 2,694 2,725 2,790 0 0
61507 Dental Insurance 7,311 6,853 8,547 0 0
61509 Worker's Compensation 15,439 16,945 16,461 0 0
61510 Unemployment Insurance 1,010 1,126 1,159 0 0
61000 Personnel Services 497,433 536,104 562,002 0 0
62202 Sand and Gravel 9,486 5,700 5,700 32,208 7,200
[Entity] Budget Detail Desc.Note Total
[415] Athletic Field Top dressing 5,000
[415] Misc Sand 2,708
[415] Top Soil 3,000
[415] Beach Sand replace current sand with beach
sand for volleyball
20,000
[415] Decorative rock 1,500
Total 32,208
62203 Street Sign Materials and S 1,152 0 0 1,000 1,100
[Entity] Budget Detail Desc.Total
[415] Misc Park Signage 1,000
Total 1,000
62204 Construction, Maintenance 11,153 34,650 26,900 19,000 19,000
[Entity] Budget Detail Desc.Note Total
[415] Misc Lumber 2,500
[415] Hardware 1,000
[415] Weed Barrier 3,500
[415] Misc Other Items 7,000
[415] Playground Repairs 5,000
Total 19,000
Section V, Page F - 13
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62205 Plumbing Supplies 16,093 18,500 15,000 16,000 18,500
[Entity] Budget Detail Desc.Note Total
[415] Irrigation Controller Upgrades 2,500
[415] Nozzles 1,500
[415] PVC 1,000
[415] Rotors 4,000
[415] Valves 1,500
[415] Misc Other plumbing 2,000
[415] Misc Electrical items 2,000
[415] Other misc parts 1,500
Total 16,000
62206 Landscaping and Plant Mate 21,683 21,150 24,650 25,050 25,650
[Entity] Budget Detail Desc.Note Total
[415] Mulch 6,500
[415] Annuals and Perennials 9,600
[415] Trees 2,500
[415] Sod 900
[415] Wildflower Seed 800
[415] Grass Seed 1,000
[415] Bulbs 1,250
[415] Misc Other Items 1,000
[415] Top soil 1,500
Total 25,050
62305 Chemicals 8,522 9,400 9,400 13,700 9,400
[Entity] Budget Detail Desc.Note Total
[415] Fertilizer 8,000
[415] Snow Melt 2,200
[415] Pesticides 1,500
[415] Tag-i-nator 1,200
[415] Ahtletic Field Paint 800
Total 13,700
62401 Gasoline 4,909 6,675 6,675 7,342 7,342
[Entity] Budget Detail Desc.Note Total
[415] Fuel 7,342
Total 7,342
62402 Diesel 2,239 6,266 6,266 6,893 6,893
[Entity] Budget Detail Desc.Note Total
[415] Diesel Fuel 6,893
Total 6,893
62802 Food and Beverages 1,268 1,250 1,250 1,250 1,250
62803 Janitorial, Custodial and Cle 4,299 8,550 8,550 9,550 8,650
[Entity] Budget Detail Desc.Note Total
[415] Dog Waste Bags 4,500
[415] Trash Liners 2,600
[415] Recycle liners 500
[415] Compost Bags 1,200
Section V, Page F - 14
415 Parks Town of Avon
Line Item Detail
[415] Misc Cleaning supplies 750
Total 9,550
Section V, Page F - 15
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62804 Training Supplies 385 400 400 400 400
62805 Clothing and Uniforms 3,244 3,300 3,300 4,300 4,300
[Entity] Budget Detail Desc.Note Total
[415] Work Clothes 2,600
[415] Outer Wear 1,700
Total 4,300
62806 Safety Materials and Suppli 2,290 4,000 4,000 3,950 4,600
[Entity] Budget Detail Desc.Note Total
[415] Type II clothing 500
[415] Gloves 700
[415] Work Boots 1,400
[415] PPE 1,350
Total 3,950
62807 Consumable Tools/Small Eq 6,779 7,000 7,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[415] Tools 2,500
[415] Push Mowers 3,600
[415] String Trimmers 900
Total 7,000
62809 Medical Supplies and 1st Ai 534 1,200 1,200 1,200 1,200
62899 Other Miscellaneous Operat 23,334 26,000 26,000 30,500 29,500
[Entity] Budget Detail Desc.Note Total
[415] LED Holiday Iights 12,500
[415] Recreation Supplies 3,000
[415] Flags 4,000
[415] Special Events Materials 1,000
[415] Playground Components 5,500
[415] Misc 4,500
Total 30,500
62999 Office Supplies and Material 0 1,300 300 0 0
62000 Commodities 117,369 155,341 146,591 179,343 151,985
63503 R&M - Parks and Athletic Fa 16,930 15,000 15,000 17,000 15,000
[Entity] Budget Detail Desc.Note Total
[415] Upper Field R&M 7,000
[415] Lower Field R&M 5,000
[415] Courts R&M 5,000
Total 17,000
63608 Rentals - Machinery and Eq 5,286 21,200 21,200 15,700 15,700
[Entity] Budget Detail Desc.Note Total
[415] Compressor Rental For irrigation blowout 3,200
Section V, Page F - 16
415 Parks Town of Avon
Line Item Detail
[415] Lift Rental for Lights For Holiday Lights 11,500
[415] Other 1,000
Total 15,700
Section V, Page F - 17
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63999 Other Contract Services 93,684 194,980 198,382 227,580 226,880
[Entity] Budget Detail Desc.Note Total
[415] Snow Removal 38,520
[415] Arbor Care 13,500
[415] Turf Weed and Feed 6,000
[415] Statue Maintenance 8,000
[415] Park Dumpster 5,500
[415] Landscape Debris Dumpster 2,500
[415] Asphalt R&M 25,000
[415] POL rental (5)8,000
[415] Avon Road Landscaping 14,000
[415] WAP noxious weeds 10,000
[415] VAA noxious weeds 6,600
[415] Post Landscaping 7,000
[415] Pavillion Snow and Ice removal 4,000
[415] WAP trails maintenance 5,500
[415] Temp laborers 5,000
[415] Rodent Control 5,600
[415] Annuals Contract Planting and Maintenance 24,500
[415] Snow Removal from URA 27,000
[415] Misc Other repairs 1,000
[415] Mall Landscaping Contract 10,360
Total 227,580
63000 Purchased and Contracte 115,900 231,180 234,582 260,280 257,580
64101 Professional Development 6,440 14,000 14,000 13,750 0
[Entity] Budget Detail Desc.Note Total
[415] Conference Fee 2,500
[415] Training Classes 4,500
[415] Licenses and Certifications 2,700
[415] Lodging 2,800
[415] Food 1,000
[415] Other 250
Total 13,750
64203 Electric 20,354 24,800 24,800 34,800 34,800
[Entity] Budget Detail Desc.Note Total
[415] Pavillion, Parks Garage and Pump House
electric
Increase to $22,000 based on
2015 usage
22,000
[415] Public Restrooms 2,500
[415] Oneal Spur Pavillion 300
[415] Avon Station, Mall and Lettuce shed lane 10,000
Total 34,800
64204 Water and Sanitation 11,495 5,425 5,425 5,425 5,425
64206 Cellular and Paging 878 840 840 5,740 4,116
[Entity] Budget Detail Desc.Note Total
[415] $70 x 12 Months 840
[415] New IPhones 7 x $100 ea/700
[415] New IPhones Monthly Fee 7 x $50 x 12 mos.4,200
Section V, Page F - 18
415 Parks Town of Avon
Line Item Detail
Total 5,740
Section V, Page F - 19
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64401 Fleet Maintenance Charges 53,616 77,498 53,686 72,234 72,234
[Entity] Budget Detail Desc.Note Total
[415] Annual Fleet Maintenance Charges 58,333
[415] Annual Fleet Maintenance Charges TCW 13,901
Total 72,234
64402 Equipment Replacement Ch 60,482 60,081 60,081 96,695 97,814
[Entity] Budget Detail Desc.Note Total
[415] Annual Equipment Rental Charges 72,306
[415] Annual Equipment Rental Charges TCW 24,389
Total 96,695
64403 Washbay Charges 7,531 4,836 4,836 5,564 5,564
[Entity] Budget Detail Desc.Note Total
[415] Annual Wash Bay Charges - 7
vehicles/equipment
4,836
[415] Annual Wash Bay Charges - 2
vehicles/equipment
TCW 728
Total 5,564
64906 Insurance Deductibles 856 0 0 0 0
64000 Other Operating Costs 161,653 187,480 163,668 234,208 219,953
66402 Computers and Peripherals 0 1,900 1,900 950 950
[Entity] Budget Detail Desc.Note Total
[415] Desktop Replacement - Public Works
Superintendent
950
Total 950
66404 Furniture and Fixtures 27,252 21,000 10,000 19,500 20,000
[Entity] Budget Detail Desc.Total
[415] 1-10' umbrella shelter 19,500
Total 19,500
66499 Other Machinery and Equip 10,919 0 0 1,500 0
[Entity] Budget Detail Desc.Note Total
[415] Trails Inspection Bike 1,500
Total 1,500
66000 Capital Outlay 38,171 22,900 11,900 21,950 20,950
60000T Total Expenditures & Oth 930,527 1,133,005 1,118,743 695,781 650,468
Section V, Page F - 20
415 Parks Town of Avon
Line Item Detail
Section V, Page G-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 509,606$ 589,461$ 585,294$ 642,176$ 664,283$
Commodities 104,610 124,542 115,505 116,310 88,210
Contract Services 344,873 249,393 272,315 128,847 135,293
Other Operating Costs 396,371 401,278 402,684 444,530 460,653
Capital Outlay 27,816 33,900 15,618 60,950 1,900
Total 1,383,276$ 1,398,574$ 1,391,416$ 1,392,813$ 1,350,339$
Engineering 332,413$ 273,664$ 274,830$ 240,776$ 256,161$
Buildings and Facilities 1,050,863 1,124,910 1,116,586 1,152,037 1,094,178
Total 1,383,276$ 1,398,574$ 1,391,416$ 1,392,813$ 1,350,339$
Town Engineer 1 1 1 1 1
Project Engineer 1 1 1 1 1
Town Electrician 1 1 1 1 1
Facilities Supervisor 1 1 1 1 1
Building Technician I 2 2 2 2 2
Total 6 6 6 6 6
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
BUDGET SUMMARY: ENGINEERING DEPARTMENT
The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town
facilities in a safe and sound manner. Department work includes the managing capital projects, review of
construction documents, and assisting in the planning for future infrastructure. The Buildings and Facilities division
operates and maintains Town Hall, Recreation Center, Fleet, Pavilion and ARTF buildings.
ADMINISTRATION OF THE DEPARTMENT
The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the
Water Fund, 15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement
Program. The Project Engineer spends the majority of the time on managing capital projects . The Facility Supervisor,
a Building Technician and Electrician maintain the Town's facilities.
Section V, Page G-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Capital Improvement Program 85%$16,626 $204,660 Construction On Time/Budget
Subdivision and Development Review 15%2,934 36,116 Timely Review of Projects
Buildings and Facilities 100%$747,000 $1,152,037 Response Time/Complaints
2. Lead department in the design of the New Town Hall.
3. LED Conversion of 200 streetlight fixtures and ARC parking lot lights
1. Implement the Facility Management Software PubWorks
2. Successfully complete construction of the new Public Safety Facility
3. Successfully complete the remodel of the New Town Hall for a move in fall 2017
4. Construct the Beaver Creek Blvd improvements to make the street safer for pedestrians and bicyclists and more
vibrant for the community.
PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING
ACCOMPLISHMENTS AND GOALS: ENGINEERING
2016 MAJOR ACCOMPLISHMENTS
1. Managed or managing the construction of the Eagle Valley Trail, Metcalf Road Bike Climbing Lane, Beaver Creek
Blvd Improvements, and the Public Safety Facility, including bidding and design.
2017 STRATEGIC GOALS
ENGINEERING AND CAPITAL PLANNING
Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by
identifying and estimating costs for needed projects, procuring engineering and architecture firms to design identified
projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and
managing the projects through construction and warranty.
Subdivision and Development Review: Assisting the Community Development Department with the review of all
development applications, the Engineering Department ensures conformance with the Town’s adopted design
guidelines, codes and standards.
Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical
and needs of town buildings and assets. The Division reviews what can be done in-house and what should be
contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance.
The Division employs one Facility Supervisor, one full-time Building Technician and one Electrician. Salary to
operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%),
operating facilities (20%) and administrative duties (20%).
BUILDINGS AND FACILITIES
Buildings and Facilities
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Engineering and Capital Planning
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 163,378 177,420 177,422 171,818 174,531
61106 Paid out Leave 0 1,710 1,710 1,622 1,654
61201 Automobile Allowance 2,700 2,732 2,732 2,374 2,355
61301 FT Pension 17,972 19,704 19,704 19,078 19,380
61304 Employee Assistance Progr 42 42 42 40 40
61401 FICA/Medicare 2,476 2,637 2,637 2,549 2,589
61501 Group Health and Life Insur 20,661 21,063 19,957 18,412 19,213
61505 Long-term Disability Insuran 869 870 870 820 820
61507 Dental Insurance 1,469 1,546 1,541 1,418 1,512
61509 Worker's Compensation 2,602 2,784 2,640 2,557 2,597
61510 Unemployment Insurance 490 546 546 527 536
61000 Personnel Services 212,659 231,054 229,800 221,216 225,228
62401 Gasoline 274 300 300 0 0
62801 Employee Recognition Expe 80 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[412] 2 Employees x $25 50
Total 50
62802 Food and Beverages 301 250 250 250 250
[Entity] Budget Detail Desc.Total
[412] Coffee 250
Total 250
62807 Consumable Tools/Small Eq 101 2,250 400 250 250
[Entity] Budget Detail Desc.Note Total
[412] Electrician & ENG Tools 250
Total 250
62901 Duplicating Supplies 1,021 1,200 1,200 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[412] Wide Format Xerox Copier 1,300
Total 1,300
62904 Software 175 25,450 28,070 7,400 7,400
[Entity] Budget Detail Desc.Note Total
[412] Auto Cad License 200
[412] GIS License 7,200
Total 7,400
62905 Books and Periodicals 0 250 0 250 250
[Entity] Budget Detail Desc.Total
[412] Engineerig Reference Manuals 250
Total 250
Section V, Page G - 3
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62999 Office Supplies and Material 969 750 1,000 600 500
[Entity] Budget Detail Desc.Note Total
[412] Office Supplies 600
Total 600
62000 Commodities 2,921 30,500 31,270 10,100 10,000
63199 Other Professional Services 1,389 6,000 6,000 0 6,000
[Entity] Budget Detail Desc.Note Total
[412] Yearly Traffic Counts 0
Total 0
63203 Printing and Reproduction S 105 0 0 0 0
63304 Computer Services and Sup 0 0 3,200 3,200 3,200
[Entity] Budget Detail Desc.Total
[412] Pub Works Annual Maintenance 3,200
Total 3,200
63504 R&M - Office Equipment an 292 0 0 0 0
63999 Other Contract Services 109,012 0 0 0 0
63000 Purchased and Contracte 110,797 6,000 9,200 3,200 9,200
64101 Professional Development 1,738 3,500 1,800 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[412] ASCE Construction Admin (2)3,500
Total 3,500
64102 Dues, Licenses and Membe 353 500 750 750 750
[Entity] Budget Detail Desc.Total
[412] ASCE and PE License 500
[412] Actively Green Program 250
Total 750
64206 Cellular and Paging 1,352 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Total
[412] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 0 100 0 0 0
64402 Equipment Replacement Ch 2,539 0 0 0 3,573
64901 Advertising and Legal Notic 54 750 750 750 750
[Entity] Budget Detail Desc.Note Total
[412] Legal Notices for Construction 750
Total 750
Section V, Page G - 4
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64000 Other Operating Costs 6,036 6,110 4,560 6,260 9,833
66402 Computers and Peripherals 0 0 0 0 1,900
66000 Capital Outlay 0 0 0 0 1,900
60000T Total Expenditures & Oth 332,413 273,664 274,830 240,776 256,161
Section V, Page G - 5
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 187,257 235,594 234,594 279,632 291,555
61106 Paid out Leave 1,401 2,278 4,269 2,712 2,796
61151 Overtime Wages 1,971 1,200 1,200 1,200 1,200
61201 Automobile Allowance 0 0 0 706 704
61301 FT Pension 20,752 26,166 26,275 31,058 32,379
61304 Employee Assistance Progr 82 97 95 101 101
61401 FICA/Medicare 2,678 3,467 3,481 4,122 4,296
61501 Group Health and Life Insur 70,741 75,984 72,375 84,610 88,410
61505 Long-term Disability Insuran 1,563 1,935 1,918 2,087 2,087
61507 Dental Insurance 5,807 6,138 6,151 7,284 7,751
61509 Worker's Compensation 4,122 4,832 4,417 6,596 6,886
61510 Unemployment Insurance 572 717 720 853 889
61000 Personnel Services 296,947 358,407 355,494 420,960 439,055
62204 Construction, Maintenance 11,197 10,100 10,100 10,500 10,500
[Entity] Budget Detail Desc.Note Total
[418] interior building materials (carpet, etc)2,200
[418] shelving and storage materials 400
[418] Hardware 1,500
[418] Paint 1,200
[418] Brushes, Rollers 700
[418] Drywall 500
[418] Lumber 2,000
[418] Exterior building materials 2,000
Total 10,500
62205 Plumbing Supplies 49,446 55,200 55,200 9,200 6,000
[Entity] Budget Detail Desc.Total
[418] Glycol 2,200
[418] Filters & Belts 2,000
[418] Valves 3,000
[418] Boiler parts 2,000
Total 9,200
62207 Electrical Supplies 6,166 7,307 2,735 50,400 41,000
[Entity] Budget Detail Desc.Note Total
[418] General Supplies Wire, Conduit, Contactors 3,000
[418] Light Bulbs 1,000
[418] Light Poles 5,000
[418] Fixture Heads 2,000
[418] Rec Ctr Em Lighting repairs 1,000
[418] LED Conversions continued from '16 30,000
[418] Dark Sky Compliance 8,400
Total 50,400
Section V, Page G - 6
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62208 Mechanical - HVAC 1,445 1,000 1,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[418] Filters, Belts, Glycol 1,500
Total 1,500
62209 Mechanical - Other 6,765 7,000 3,500 21,600 6,000
[Entity] Budget Detail Desc.Note Total
[418] Duct Work, Sensors 1,000
[418] Motors 1,000
[418] Pumps 3,000
[418] Chiller Parts 1,000
[418] 2 Suitmates, Rec replace 3,600
[418] Vortex Pump, Rec replace 7,000
[418] 2 Bubblers replace 5,000
Total 21,600
62401 Gasoline 2,133 2,200 2,200 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[418] 2 vehicles (12X100)2,200
Total 2,200
62402 Diesel 308 480 480 480 480
[Entity] Budget Detail Desc.Note Total
[418] 1 vehicle (12X40)480
Total 480
62801 Employee Recognition Expe 0 75 340 75 75
[Entity] Budget Detail Desc.Note Total
[418] 3 employees x $25 75
Total 75
62805 Clothing and Uniforms 1,311 1,400 900 1,200 1,400
[Entity] Budget Detail Desc.Note Total
[418] Clothing and Uniforms (350X4)1,200
Total 1,200
62806 Safety Materials and Suppli 362 2,480 1,080 1,080 1,080
[Entity] Budget Detail Desc.Note Total
[418] (4) safety footwear 500
[418] (4) PPE 280
[418] Electrician safety gear 200
[418] Lockout/Tagout kits (2)100
Total 1,080
Section V, Page G - 7
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62807 Consumable Tools/Small Eq 20,996 3,300 2,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[418] Small Tools 500
[418] Small Equipment 1,000
Total 1,500
62809 Medical Supplies and 1st Ai 0 1,200 1,200 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[418] Fleet 1,600
[418] PD 350
[418] Parks 1,500
[418] Rec 250
[418] Muni 200
[418] Transit 600
Total 4,500
62899 Other Miscellaneous Operat 1,559 2,300 3,000 1,975 1,975
[Entity] Budget Detail Desc.Note Total
[418] Locker Parts aging lockers 725
[418] Hardware (nuts & bolts, etc.)850
[418] Security Hardware (doors)400
Total 1,975
62000 Commodities 101,689 94,042 84,235 106,210 78,210
63104 Engineering Services 3,000 3,000 1,500 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[418] Repair & Project Consulting 3,000
Total 3,000
63304 Computer Services and Sup 3,010 4,302 4,302 4,302 4,302
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery Hardware 1,752
[418] Heat Recovery Software 2,550
Total 4,302
63306 Security Services 12,477 12,600 12,600 13,800 15,000
[Entity] Budget Detail Desc.Note Total
[418] Annual Monitoring contract (muni, rec, cabin,
pavilion, fleet) 6X50X12
3,600
[418] Annual Inspections (fire/monitor) contract 6,000
[418] Repairs 2,000
[418] Fire Ext. maint. (169 extinguishers)1,000
[418] PSF - 6 Months 600
[418] NTH - 6 Months 600
Total 13,800
Section V, Page G - 8
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63501 R&M - Buildings and Faciliti 88,058 82,623 68,205 66,277 65,523
[Entity] Budget Detail Desc.Note Total
[418] HVAC Repairs 5,000
[418] Elevator maint. contract (2400X2)4,800
[418] Building Inspections 2,000
[418] Steam Boiler Repairs 1,000
[418] Piping Repairs 2,000
[418] Heat Recovery HVAC Maint. Cont 5% inc 2,387
[418] Rec, Ctr, HVAC Maint. Cont.5% inc 14,431
[418] Modular HVAC Maint. Cont.5% inc 1,812
[418] Muni HVAC Maint. Cont.5% inc 5,947
[418] Sauna Int. Remodel overdue 7,000
[418] security lock service increased maint. w/ electronic
locks
1,400
[418] PSF & NTH 5 Month Main 5,000
[418] Cover for power in Wt. Rm safety, aesthetic 2,000
[418] Vinyl wall covering Rec 1,500
[418] Rec Center Maintenance 10,000
Total 66,277
63507 R&M - Machinery and Equip 2,026 0 0 0 0
63549 R&M - Other Specialized Eq 3,067 9,991 9,991 17,000 17,000
[Entity] Budget Detail Desc.Note Total
[418] Heat Rec. Maint Cont Service Agreement 8,000
[418] Heat Rec Repairs 2,000
[418] Cardio & Wt. Repairs PPP services 7,000
Total 17,000
63551 Laundry and Cleaning Servi 1,374 4,850 4,850 2,000 2,000
[Entity] Budget Detail Desc.Total
[418] Window Cleaner 1,000
[418] Carpet Cleaning 1,000
Total 2,000
63552 Janitorial and Custodial Ser 0 100,092 100,092 0 0
63599 Other Maintenance Services 109,231 12,035 12,035 7,318 7,318
[Entity] Budget Detail Desc.Note Total
[418] Pest Control 5%increase 5,943
[418] Drain Care 1,375
Total 7,318
63699 Other Miscellaneous Rental 0 2,400 2,400 2,400 2,400
[Entity] Budget Detail Desc.Note Total
[418] Walgreens VMS Board Lease 2,400
Total 2,400
Section V, Page G - 9
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63999 Other Contract Services 11,833 11,500 47,140 9,550 9,550
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr Roof Snow Removal 2 X 2000 6,500
[418] Signs buildings, pavilion, mall 2,000
[418] Heat Rec Chem Test 6X175 1,050
Total 9,550
63000 Purchased and Contracte 234,076 243,393 263,115 125,647 126,093
64101 Professional Development 0 3,300 4,500 3,000 5,100
[Entity] Budget Detail Desc.Note Total
[418] Electrician Training & License (600x2)1,200
[418] BT Training (3X600)1,800
Total 3,000
64102 Dues, Licenses and Membe 3,924 3,924 3,924 4,836 4,836
[Entity] Budget Detail Desc.Note Total
[418] Sherwood Meadows HOA Dues $403 x 12 months 4,836
Total 4,836
64201 Telephone & Long-distance 3,786 2,250 2,250 4,917 4,917
[Entity] Budget Detail Desc.Note Total
[418] Heat Rec Alarm 4,917
Total 4,917
64202 Gas 49,752 48,880 48,880 56,030 57,880
[Entity] Budget Detail Desc.Total
[418] $4073.33 X 12 48,880
[418] PSF 5-Month 1,750
[418] NTH 12-Month 5,400
Total 56,030
64203 Electric 184,377 201,882 201,882 218,882 225,882
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery Electric 68,000
[418] Electricity $11156.83 X 12 133,882
[418] PSF 5-Month 5,000
[418] NTH 12-Month 12,000
Total 218,882
64204 Water and Sanitation 48,605 55,000 55,000 66,800 68,400
[Entity] Budget Detail Desc.Note Total
[418] 5,000 X 12 60,000
[418] NTH 12 Month 4,800
Section V, Page G - 10
418 Buildings & Facilities Town of Avon
Line Item Detail
[418] PSF 5 Month 2,000
Total 66,800
Section V, Page G - 11
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64205 Trash Collection and Recycl 4,662 7,000 7,000 8,000 8,000
[Entity] Budget Detail Desc.Note Total
[418] Clean Up Week 500
[418] Trash Service 6,000
[418] Dumpster 1,000
[418] Recycle 500
Total 8,000
64206 Cellular and Paging 627 2,508 2,000 2,508 2,508
[Entity] Budget Detail Desc.Total
[418] $52.33 x 12 months x 4 Phones 2,508
Total 2,508
64401 Fleet Maintenance Charges 10,101 7,231 9,495 10,317 10,317
[Entity] Budget Detail Desc.Note Total
[418] Annual Fleet Maintenance Charges 10,317
Total 10,317
64402 Equipment Replacement Ch 83,167 61,737 61,737 61,524 61,524
[Entity] Budget Detail Desc.Total
[418] Annual Equipment Rental Charges 61,524
Total 61,524
64403 Washbay Charges 1,196 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[418] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64906 Insurance Deductibles 140 0 0 0 0
64000 Other Operating Costs 390,336 395,168 398,124 438,270 450,820
66402 Computers and Peripherals 760 1,900 1,900 950 0
[Entity] Budget Detail Desc.Note Total
[418] Desktop Replacement - Building Tech 950
Total 950
66403 Audio/Visual Equipment 0 0 13,718 0 0
66501 Automobiles and Light Duty 27,056 32,000 0 60,000 0
[Entity] Budget Detail Desc.Total
[418] Vantel 29 Van/Lift 60,000
Total 60,000
Section V, Page G - 12
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
66000 Capital Outlay 27,816 33,900 15,618 60,950 0
60000T Total Expenditures & Oth 1,050,863 1,124,910 1,116,586 1,152,037 1,094,178
Section V, Page G - 13
418 Buildings & Facilities Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page H-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 895,843$ 1,001,732$ 1,006,187$ 1,143,927$ 1,188,665$
Commodities 54,353 70,287 69,322 67,495 69,755
Contract Services 10,945 40,793 40,958 29,760 26,397
Other Operating Costs 169,849 165,557 167,679 192,940 187,523
Capital Outlay 16,159 10,543 10,543 - 2,850
Total 1,147,149$ 1,288,912$ 1,294,689$ 1,434,122$ 1,475,190$
Administration 210,797 245,397 241,477 227,282 236,969
Adult Programs 32,161 58,827 51,792 56,087 58,929
Aquatics 386,788 427,447 444,495 558,841 573,334
Fitness 136,055 132,740 132,740 150,785 144,377
Guest Services 263,475 292,090 291,984 295,366 306,004
Youth Programs 111,995 132,411 132,201 145,761 155,577
Cabin 5,878 - - -
Total 1,147,149$ 1,288,912$ 1,294,689$ 1,434,122$ 1,475,190$
Recreation Director 1 1 1 1 1
Guest Services Coordinator 1 1 1 1 1
Recreation Programs Coordinator 1 1 1 1 1
Aquatics Supervisor 1 1 1 1 1
Swim Program Supervisor ---1 1
Senior Lifeguard 2 3 3 3 3
Guest Services Attendant III 1 2 2 2 2
Total 7 9 9 10 10
BUDGET SUMMARY: RECREATION DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Recreation Department is administered by the Recreation Director, who dedicates up to 80% of the position’s
time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, and the
development and implementation of operating guidelines. The Director also oversees all program development and
implementation, online brochure production and distribution. 20% of the administrative time will be overseeing the
Community Swim Program and working with the newly appointed Swim Program Supervisor.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation
Center, and youth, adult and senior recreational programs, which are provided at the Recreation Center and Town
parks. The Department is responsible for operational oversight and management of park and lake recreational
activities and is also responsible for all facility custodial care and supplies, including the Recreation Center, Town Hall
and Swift Gulch buildings.
Section V, Page H-2
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and
program registration. The front desk serves as the focal point for information dissemination to customers as well as
personnel. The Guest Service division also oversees swim beach based operations. The salary to operational budget
expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 25% on administrative
duties and 6% on hiring and training.
PROGRAM ACTIVITIES AND OPERATIONS: RECREATION
FITNESS AND RECREATIONAL PROGRAMS
Adult Programs: The Adult Program Division provides a wide variety of leagues and recreational activities, including,
but not limited to, exercise classes, sports leagues, and drop in sports. The Program Coordinator spends 85% of the
position’s time developing and overseeing programs, and 15% on scheduling, marketing and researching new
program ideas. The recovery ratio for 2016 is expected to be 104%.
Youth Programs: This Division provides a large variety of sports, educational and recreational activities, and camps
for infants through teenagers. The estimated recovery ratio for 2016 is 92%. The Youth Programs Division spends
40% of time on summer camp operations, 30% on “Before-and-After School Programs, 15% on “Schools Out Camps
and Days”, 15% for youth sport programs and 10% on the administration of the Division.
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to include a
balanced offering of yoga/Pilates based classes, spin, aerobics based and strength/conditioning based classes, as well
as personal training services, fitness assessments and orientation and body composition testing. The Division offers
seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division
oversees the management of the fitness floor. 91% of staffing time is applied to fitness classes and programs, with
the balance of 9% on administrative responsibilities for hiring, training, scheduling and marketing.
GUEST SERVICES
AQUATICS
Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training
classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes
and public safety classes. The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with
5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools.
Community swim program: A complete program that will include: Learn to Swim-A year around program that
includes include parent and tot and levels 1-3 group lessons. Swim team prep: Year-round program for those
proficient beyond level three and interested in advancing their skills towards competitive swim team. Rec level swim
team: Year-round non USA swimming registered team for ages 6-18 that features three local opportunities for
competition a year. USA Swimming competitive team: Year around highly competitive travel team that competes at
State level swim meets. Private and semi-private lessons scheduled year around.
Section V, Page H-3
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%$65,212 $227,282 Membership
Guest Services 100%38,579 295,366 Community Survey
Aquatics: Administration 20%$14,849 $90,008 Staffing Success
Aquatics: Lifeguarding 60%44,548 270,025 Accidents/Claims
Aquatics: Swim Lessons 5%3,712 22,502 Participation, Recovery Ratio
Aquatics: Pool Maintenance 15%11,137 67,506 Pool Condition
Swim Program 100%6,400 108,799 Participation, Recovery Ratio
Adult Programs 100%$4,285 $56,087 Participation, Recovery Ratio
Youth Programs: Summer Camp 40%8,682 58,304 Participation, Recovery Ratio
Youth Programs: Before & After School Programs 30%6,511 43,728 Participation, Recovery Ratio
Youth Programs: Schools Out Camps 15%3,256 21,864 Participation, Recovery Ratio
Youth Programs: Administration 15%3,256 21,864 Staffing Success
Fitness 100%79,768 150,785 Participation, Recovery Ratio
5. Dated mushroom slide was replaced; play features replaced.
2017 STRATEGIC GOALS
1. If GOCO grant award, contruct Destination Jump, Splash, Learn Playground in Nottingham Park.
2. Increase overall participation in our Community Swim Program by 50% over last year; Fully implement a swim
program with Avon Elementary School to ensure all students have the opportunity to learn to swim
Aquatics
Fitness and Recreational Programs
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration and Guest Services
4. Assumed full responsibility to manage and operate the Town's Community Swim Program. Instituted the assistance
of a non-profit booster club and developed afinancial assitance program to ensure all members of the community
have the opportunity to learn to swim.
2016 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: RECREATION
1. Expanded programs and classes, including swim comps, Tai Chi and fitness; summer camp archery
3. Work collectively with the Churchich Recreation group to submit a GOCO grant in November 2016 to fund
Destination Jump, Splash, Learn Playground in Nottingham Park.
2. Created data collection system to better track participation trends; doubled Facebook followers
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 103,641 113,968 113,968 118,185 125,495
61106 Paid out Leave 1,985 1,096 1,096 1,139 1,210
61301 FT Pension 11,619 12,657 12,657 13,126 13,937
61304 Employee Assistance Progr 24 24 24 24 24
61401 FICA/Medicare 1,501 1,668 1,668 1,730 1,837
61501 Group Health and Life Insur 24,349 25,760 24,678 24,697 25,815
61505 Long-term Disability Insuran 497 497 497 497 497
61507 Dental Insurance 2,039 2,142 2,139 2,139 2,276
61509 Worker's Compensation 205 222 168 175 185
61510 Unemployment Insurance 317 345 345 358 380
61000 Personnel Services 146,176 158,380 157,241 162,070 171,657
62401 Gasoline 1,701 1,560 1,560 1,560 1,560
[Entity] Budget Detail Desc.Note Total
[514] Gasoline for department vehicles 1,560
Total 1,560
62801 Employee Recognition Expe 534 225 225 225 225
[Entity] Budget Detail Desc.Total
[514] Gift cards for recognition of all rec staff for
their excellent work
225
Total 225
62802 Food and Beverages 261 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[514] food for staff meetings and trainings 400
Total 400
62899 Other Miscellaneous Operat 1,150 1,150 1,150 1,150 1,150
[Entity] Budget Detail Desc.Note Total
[514] other operating and unforseen expense needs 1,150
Total 1,150
62901 Duplicating Supplies 302 750 750 0 0
62903 Data Processing Supplies 754 1,000 1,000 0 0
62999 Office Supplies and Material 1,068 1,700 900 1,450 1,450
[Entity] Budget Detail Desc.Total
[514] office supplies for department staff 900
[514] Paper for Copier and Printers 550
Total 1,450
62000 Commodities 5,768 6,785 5,985 4,785 4,785
63199 Other Professional Services 146 2,978 2,978 1,000 1,000
Section V, Page H - 4
514 Recreation Administration Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Total
[514] translations services, creative artwork 1,000
Total 1,000
Section V, Page H - 5
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63304 Computer Services and Sup 3,801 16,486 16,486 5,307 5,307
[Entity] Budget Detail Desc.Note Total
[514] Rec Trac Annual Maintenance 3,801
[514] Web Trac Annual Maintenance 1,506
Total 5,307
63504 R&M - Office Equipment an 2,546 2,000 2,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[514] Xerox Printer Charges 2,000
[514] Toner Cartridges for HP Printers 1,000
Total 3,000
63603 Rentals - Office Equipment 3,829 3,829 3,829 4,200 4,200
[Entity] Budget Detail Desc.Note Total
[514] Copier Lease ($349.62 x 12)4,200
Total 4,200
63000 Purchased and Contracte 10,321 25,293 25,293 13,507 13,507
64101 Professional Development 0 600 600 500 600
[Entity] Budget Detail Desc.Note Total
[514] Observation and networking 5 staff $50 day
for two days each
500
Total 500
64201 Telephone & Long-distance 3,462 3,450 3,450 3,450 3,450
[Entity] Budget Detail Desc.Note Total
[514] department phone charges 3,450
Total 3,450
64206 Cellular and Paging 738 732 732 744 744
[Entity] Budget Detail Desc.Note Total
[514] $17 x 12 months x 2 Phones 408
[514] $28 x 12 months x 1 Phone 336
Total 744
64301 Postage and Delivery 59 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[514] postage and shipping fees 600
Total 600
Section V, Page H - 6
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64308 Sales Tax 484 900 900 900 900
[Entity] Budget Detail Desc.Note Total
[514] Sales Tax on Merchandise 900
Total 900
64401 Fleet Maintenance Charges 4,762 5,881 3,900 4,153 4,153
[Entity] Budget Detail Desc.Note Total
[514] Annual Fleet Maintenance Charges 4,153
Total 4,153
64402 Equipment Replacement Ch 7,472 9,083 9,083 10,583 10,583
[Entity] Budget Detail Desc.Total
[514] Annual Equipment Rental Charges 10,583
Total 10,583
64403 Washbay Charges 1,248 728 728 728 728
[Entity] Budget Detail Desc.Total
[514] Annual Washbay Charges - 2 vehicles 728
Total 728
64901 Advertising and Legal Notic 0 9,000 9,000 9,000 9,000
[Entity] Budget Detail Desc.Note Total
[514] 60 Vail Daily ads at $150.00 each 9,000
Total 9,000
64905 Insurance Premiums 15,351 16,272 16,272 16,262 16,262
[Entity] Budget Detail Desc.Note Total
[514] CIRSA Allocation - Rec Center (9%)16,262
Total 16,262
64000 Other Operating Costs 33,575 47,246 45,265 46,920 47,020
66402 Computers and Peripherals 0 950 950 0 0
66404 Furniture and Fixtures 14,956 6,743 6,743 0 0
66000 Capital Outlay 14,956 7,693 7,693 0 0
60000T Total Expenditures & Oth 210,797 245,397 241,477 227,282 236,969
Section V, Page H - 7
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 15,747 23,886 23,886 24,899 27,223
61106 Paid out Leave 320 237 237 250 267
61121 PTS Wages 8,174 18,375 12,000 16,604 16,604
[Entity] Budget Detail Desc.Note Total
[515] Drop-In Supervision 117 days 2 hrs. day at $20/hr 5,292
[515] League Referees 5 Days/League 3 Hours/Day
$54/Day $270/League
2,160
[515] Instructors 75%/25% Split 75%/25% Split Tai Chi $6960
Baby and me fitness $3560 tennis
$1350
9,152
Total 16,604
61202 Ski Pass 0 0 0 809 809
[Entity] Budget Detail Desc.Note Total
[515] ski pass 809
Total 809
61301 FT Pension 1,767 2,654 2,654 2,766 3,024
61302 PTS Pension 307 689 450 623 623
61304 Employee Assistance Progr 8 12 12 12 12
61401 FICA/Medicare 337 616 524 617 651
61501 Group Health and Life Insur 1,873 4,153 3,979 3,984 4,162
61505 Long-term Disability Insuran 128 223 223 233 246
61507 Dental Insurance 119 311 310 310 331
61509 Worker's Compensation 361 622 487 567 598
61510 Unemployment Insurance 73 127 108 128 135
61000 Personnel Services 29,214 51,905 44,870 51,802 54,684
62301 General Program Supplies 2,489 6,922 6,757 3,925 3,885
[Entity] Budget Detail Desc.Note Total
[515] Basketball Supplies Equipment Replacement 170
[515] Volleyball Supplies Equipment Replacement 145
[515] Pickelball Supplies Equipment Replacement 120
[515] League Supplies Player Give-Aways 1,340
[515] 2.4 Race Supplies/Prizes 300
[515] Dunk-n-Dash Supplies/Prizes 550
[515] Curling Supplies 500
[515] DD Run Supplies 100
[515] Tennis Supplies 150
[515] CB Boat Supplies 200
[515] Disc Golf Tournament 200
[515] PB Tournament 150
Total 3,925
Section V, Page H - 8
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62801 Employee Recognition Expe 74 0 0 0 0
62805 Clothing and Uniforms 384 0 0 0 0
62904 Software 0 0 0 360 360
[Entity] Budget Detail Desc.Note Total
[515] Adobe Subscription $30/mo 360
Total 360
62000 Commodities 2,947 6,922 6,757 4,285 4,245
63199 Other Professional Services 0 0 165 0 0
63000 Purchased and Contracte 0 0 165 0 0
60000T Total Expenditures & Oth 32,161 58,827 51,792 56,087 58,929
Section V, Page H - 9
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 138,250 168,764 174,909 231,359 244,157
61106 Paid out Leave 4,476 1,620 2,143 2,273 2,388
61121 PTS Wages 112,027 120,000 126,000 134,559 134,200
[Entity] Budget Detail Desc.Note Total
[516] Guard;112*52*13.00=75712 75,712
[516] lead guard; 18.80*52**38=37149 37,149
[516] Master swim; 18.50*3*6*6=1998 2,000
[516] Private Inst; 300*2*6= 3600 3,600
[516] Guard for special events 5,798
[516] PT swim coach 10 hours/week 42 weeks at
$20/hr
8,400
[516] PT swim instructors 3 hrs. week at $20/hr 30
weeks
1,900
Total 134,559
61122 PTS Bonuses 972 1,458 1,458 1,618 1,618
[Entity] Budget Detail Desc.Note Total
[516] 2 x $809 1,618
Total 1,618
61151 Overtime Wages 706 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] 60 over time hours 1,500
Total 1,500
61202 Ski Pass 729 1,458 1,458 1,618 1,618
[Entity] Budget Detail Desc.Note Total
[516] 2 x $809 1,618
Total 1,618
61301 FT Pension 15,700 18,742 19,476 25,700 27,120
61302 PTS Pension 4,244 4,500 4,725 5,046 5,033
61304 Employee Assistance Progr 86 97 101 120 120
61401 FICA/Medicare 3,766 4,275 4,458 5,407 5,589
61501 Group Health and Life Insur 29,236 33,117 35,499 56,203 58,708
61505 Long-term Disability Insuran 1,214 1,542 1,590 2,069 2,128
61507 Dental Insurance 2,032 2,491 2,810 4,619 4,926
61509 Worker's Compensation 3,800 4,250 4,121 4,984 5,147
61510 Unemployment Insurance 769 884 922 1,119 1,156
61000 Personnel Services 318,008 364,698 381,171 478,194 495,409
62301 General Program Supplies 4,539 7,255 7,255 5,744 4,544
[Entity] Budget Detail Desc.Note Total
[516] Noodles = $92/box * 12 boxes = 1104 1,104
[516] 3 ring binders = $5 * 78 =380 380
[516] 560 Pool games/activites 560
[516] pace clocks x 2 = $400 *2 = 800 800
[516] Kick boards and pull buoys 300
Section V, Page H - 10
516 Aquatics Town of Avon
Line Item Detail
[516] Patio Furniture: 1400 manger software for
swimteam $1200
1,400
[516] meet manager software 1,200
Total 5,744
Section V, Page H - 11
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62305 Chemicals 16,119 18,000 18,000 22,000 22,000
[Entity] Budget Detail Desc.Note Total
[516] Calhypo - 10000: coming in very close for
2016 and need to ad 5% to cost cause of rising
energy costs.
10,000
[516] Oxidizer - 2200: rising costs at 5%2,200
[516] Thiosulfate - 500 500
[516] M. Acid - 8,000 8,000
[516] Soda Ash - 300 300
[516] Biacrb 500 500
[516] Flocculent: 250 250
[516] Off the wall: 250 250
Total 22,000
62805 Clothing and Uniforms 749 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[516] Guard shirts = $15/shirt * 58 = 875 875
[516] whisltes = $3/whistle * 40 = 125 125
Total 1,000
62806 Safety Materials and Suppli 235 450 450 590 590
[Entity] Budget Detail Desc.Total
[516] Eye Protection: $5*5 = 25 25
[516] Chemical Gloves: $12.5 *4 = 50 50
[516] Res. Cartridge = $31.25*4 125
[516] Resperators: $40*3=120 120
[516] Boots = $20 *3 = 60 60
[516] Guard Tubes: $52*4 =210 210
Total 590
62809 Medical Supplies and 1st Ai 78 1,300 1,300 1,066 1,066
[Entity] Budget Detail Desc.Total
[516] Band Aids: 9.1*10 =91 91
[516] Ice Packs: $25/box * 10 boxes =250 250
[516] Tap: 10 rolls at $12.50 =125 125
[516] Guaze 75 75
[516] medical gloves = 13*25 =325 325
[516] CPR Masks: $10 *20 200
Total 1,066
62899 Other Miscellaneous Operat 1,053 0 0 1,000 1,000
[Entity] Budget Detail Desc.Total
[516] Unforseen pool equipment replacment 1,000
Total 1,000
62000 Commodities 22,774 28,005 28,005 31,400 30,200
63501 R&M - Buildings and Faciliti 0 15,000 15,000 4,613 2,250
Section V, Page H - 12
516 Aquatics Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[516] Mini channel grates: $5/ grate and need 50.250
[516] New Aquatic Climbing Wall Remainder in Equipment
Replacement
2,363
[516] Miscellaneous R&M and Emergency Repairs To Replace Accumulation in
Equipment Replacement
2,000
Total 4,613
Section V, Page H - 13
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63549 R&M - Other Specialized Eq 0 0 0 10,500 10,500
[Entity] Budget Detail Desc.Note Total
[516] Pool R&M - Acid Feeders, Timers, PH, ORP
Sensors, etc.
10,500
Total 10,500
63000 Purchased and Contracte 0 15,000 15,000 15,113 12,750
64101 Professional Development 833 1,500 2,075 6,700 6,700
[Entity] Budget Detail Desc.Note Total
[516] MSEC Training 1500 1,500
[516] 28 hotel nights x $125 Swim Program Supervisor 3,500
[516] 34 Days Meal Allowance x $50 1,700
Total 6,700
64102 Dues, Licenses and Membe 1,894 2,000 2,000 2,275 2,275
[Entity] Budget Detail Desc.Total
[516] Lifeguard Challenge: $27/cert. 10*27 270
[516] Lifeguard course: $35/cert. 35 * 25 875
[516] CPR/First aid challenge: $27/cert. 27*18 500
[516] CPR/First aid course: $35/cert. 18*35=630 630
Total 2,275
64399 Other Administrative Fees 800 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[516] Lake Water Testing: $30/test * 16 tests = 500 500
[516] Slide Registration 700 700
Total 1,200
64402 Equipment Replacement Ch 42,479 14,094 14,094 23,959 24,800
[Entity] Budget Detail Desc.Total
[516] Annual Equipment Rental Charges 23,959
Total 23,959
64000 Other Operating Costs 46,006 18,794 19,369 34,134 34,975
66402 Computers and Peripherals 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & Oth 386,788 427,447 444,495 558,841 573,334
Section V, Page H - 14
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 4,651 0 0 0 0
61106 Paid out Leave 320 0 0 0 0
61121 PTS Wages 64,901 59,920 59,920 66,399 66,399
[Entity] Budget Detail Desc.Note Total
[518] Boot Camp: $4,500 x 75% Personal Trainers
$20,000 x 75% Aerobics Instructor 1,441 hrs x
3,375
[518] Personal Trainers 29,813 x 75%22,359
[518] Outdoor Boot camp 2200 x75%1,650
[518] Fitness and yoga instructors $25.01/hr. 30
clases per week x 52 weeks $39015
39,015
Total 66,399
61301 FT Pension 547 0 0 0 0
61302 PTS Pension 2,434 2,247 2,247 2,490 2,490
61304 Employee Assistance Progr 3 0 0 0 0
61401 FICA/Medicare 1,053 869 869 963 963
61501 Group Health and Life Insur 146 0 0 0 0
61505 Long-term Disability Insuran 43 0 0 0 0
61509 Worker's Compensation 1,038 871 871 966 966
61510 Unemployment Insurance 210 180 180 199 199
61000 Personnel Services 75,344 64,087 64,087 71,017 71,017
62301 General Program Supplies 2,065 2,000 2,000 2,200 2,200
[Entity] Budget Detail Desc.Total
[518] group X class supplies 1,100
[518] Weight room supplies 1,100
Total 2,200
62899 Other Miscellaneous Operat 1,116 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[518] Fitness Floor Supplies 1,500
Total 1,500
62000 Commodities 3,181 3,500 3,500 3,700 3,700
64101 Professional Development 1,404 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[518] First Aid & CPR $50 x 5 250
[518] Personal Training Seminars $50 x 5 250
Total 500
Section V, Page H - 15
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64102 Dues, Licenses and Membe 270 250 250 0 0
64402 Equipment Replacement Ch 55,856 64,403 64,403 75,568 69,160
[Entity] Budget Detail Desc.Total
[518] Annual Equipment Rental Charges 75,568
Total 75,568
64000 Other Operating Costs 57,530 65,153 65,153 76,068 69,660
60000T Total Expenditures & Oth 136,055 132,740 132,740 150,785 144,377
Section V, Page H - 16
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 118,610 136,632 135,247 141,737 144,572
61106 Paid out Leave 3,208 1,313 1,298 1,359 1,386
61121 PTS Wages 46,161 42,980 42,980 42,980 42,980
[Entity] Budget Detail Desc.Note Total
[519] Specialist 1356hrs x 17.5 23,730
[519] Attendant 1540 hrs x 12.5 19,250
Total 42,980
61122 PTS Bonuses 1,458 0 0 0 0
61151 Overtime Wages 425 893 893 893 893
[Entity] Budget Detail Desc.Note Total
[519] 34x17.5x1.5 893
Total 893
61202 Ski Pass 0 1,458 1,458 1,618 1,618
[Entity] Budget Detail Desc.Note Total
[519] 2 x $809 1,618
Total 1,618
61301 FT Pension 13,400 15,174 15,020 15,741 16,055
61302 PTS Pension 1,786 1,612 1,612 1,612 1,612
61304 Employee Assistance Progr 68 72 72 72 72
61401 FICA/Medicare 2,437 2,657 2,637 2,735 2,776
61501 Group Health and Life Insur 37,093 42,069 40,289 40,315 42,098
61505 Long-term Disability Insuran 1,082 1,250 1,242 1,300 1,320
61507 Dental Insurance 2,104 3,388 3,379 3,379 3,601
61509 Worker's Compensation 2,517 2,653 2,395 2,480 2,517
61510 Unemployment Insurance 510 550 546 566 574
61000 Personnel Services 230,860 252,701 249,067 256,787 262,075
62301 General Program Supplies 5,195 4,750 4,750 3,800 6,300
[Entity] Budget Detail Desc.Note Total
[519] hand sanitizer, lotion, plates, plastic ware 150
[519] fish tank supplies 75
[519] medical supplies 200
[519] towels 2,000
[519] cleaning supplies, hand sanitizer, lotion 125
[519] Coffee, creamer, sugar, cups, stirreers.1,250
Total 3,800
62304 Merchandise for Resale 5,440 7,525 7,525 7,525 7,525
[Entity] Budget Detail Desc.Note Total
[519] locks 125
[519] headphones 150
[519] swim caps 50
[519] Men's swimsuit 1,000
[519] womens swimsuit 2,100
[519] youth goggles 1,500
[519] adult goggles 1,300
Section V, Page H - 17
519 Guest Services Town of Avon
Line Item Detail
[519] squirt toys 250
[519] swim diapers 400
[519] pool buoy 255
[519] flippers 395
Total 7,525
Section V, Page H - 18
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62802 Food and Beverages 368 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[519] staff meetings 300
Total 300
62805 Clothing and Uniforms 913 1,200 1,200 900 900
[Entity] Budget Detail Desc.Total
[519] staff shirts and name tags 900
Total 900
62000 Commodities 11,917 13,775 13,775 12,525 15,025
64101 Professional Development 986 1,820 1,820 0 0
[Entity] Budget Detail Desc.Note Total
[519] Core competencies 0
Total 0
64307 Bank Service Charges and 18,509 16,472 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[519] credit card charges-20000 19,400
[519] ach billing chages 72
[519] E-Merchant Account 528
Total 20,000
64402 Equipment Replacement Ch 0 6,372 6,372 6,054 6,054
[Entity] Budget Detail Desc.Total
[519] Annual Equipment Rental Charges 6,054
Total 6,054
64000 Other Operating Costs 19,495 24,664 28,192 26,054 26,054
66402 Computers and Peripherals 1,203 950 950 0 2,850
66000 Capital Outlay 1,203 950 950 0 2,850
60000T Total Expenditures & Oth 263,475 292,090 291,984 295,366 306,004
Section V, Page H - 19
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 20,398 24,833 24,840 26,037 27,223
61106 Paid out Leave 640 237 237 250 267
61121 PTS Wages 63,958 70,000 70,000 81,996 89,646
[Entity] Budget Detail Desc.Note Total
[521] After School Counselors 170 Days*2 Counselors*$70 23,800
[521] Extra Friday Counselor 33 Days*1 Counselor*$70 9,240
[521] Day Camp Counselors 30 Days*2 Counselors*$175 10,500
[521] Summer Camp Counselors 65 Days*4 Counselors*$635.10 38,106
[521] Training Hours 20 Hours*17.50 350
[521] Youth Programs Aide 0
Total 81,996
61151 Overtime Wages 662 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[521] Over Time Hours 1,000
Total 1,000
61202 Ski Pass 729 729 729 809 809
[Entity] Budget Detail Desc.Note Total
[521] Ski Pass x $809 809
Total 809
61301 FT Pension 2,314 2,758 2,758 2,891 3,024
61302 PTS Pension 2,423 2,625 2,625 3,075 3,362
61304 Employee Assistance Progr 10 12 12 12 12
61401 FICA/Medicare 1,271 1,404 1,404 1,596 1,725
61501 Group Health and Life Insur 2,019 4,153 3,979 3,984 4,162
61505 Long-term Disability Insuran 171 223 223 233 246
61507 Dental Insurance 119 311 310 310 331
61509 Worker's Compensation 1,270 1,387 1,343 1,533 1,660
61510 Unemployment Insurance 257 290 290 330 357
61000 Personnel Services 96,241 109,961 109,751 124,057 133,823
62301 General Program Supplies 3,133 3,500 3,500 4,000 4,000
[Entity] Budget Detail Desc.Total
[521] After School Supplies 4,000
Total 4,000
62802 Food and Beverages 2,338 4,000 4,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[521] After School/Day Camp 3,000
Total 3,000
Section V, Page H - 20
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62805 Clothing and Uniforms 1,170 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[521] Camp Shirts 2,000
Total 2,000
62808 Promotional, Informational a 365 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[521] Digital Marketing and Advertising Materials 1,000
Total 1,000
62809 Medical Supplies and 1st Ai 383 300 300 300 300
62899 Other Miscellaneous Operat 210 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[521] Unforseen Expenses and Needs 500
Total 500
62000 Commodities 7,598 11,300 11,300 10,800 10,800
63103 Training Facilitators 240 500 500 1,140 1,140
[Entity] Budget Detail Desc.Note Total
[521] First-Aid/CPR/AED $40/Person 320
[521] Medical Administration $45/Person 360
[521] Archery Training $40/Person 160
[521] ARC Instructor Training $300/Person 300
Total 1,140
63203 Printing and Reproduction S 384 0 0 0 0
63000 Purchased and Contracte 624 500 500 1,140 1,140
64101 Professional Development 0 850 850 0 0
[Entity] Budget Detail Desc.Note Total
[521] observation and networking 2 days 0
[521] CPRA 0
[521] CPRA Conference 0
Total 0
64102 Dues, Licenses and Membe 525 840 840 300 300
[Entity] Budget Detail Desc.Note Total
[521] CPRA Membership 300
Total 300
Section V, Page H - 21
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64306 Permit and Licensing Fees 361 400 400 1,139 1,139
[Entity] Budget Detail Desc.Note Total
[521] Employee Finger Prints $39.50/Employee 316
[521] TRAILs/Child Abuse $28/Employee 224
[521] Program Liscense 2 Liscenses 329
[521] Health Inspection $60/Inspection *2 120
[521] Nurse Delegation Approx 2 Hours 150
Total 1,139
64399 Other Administrative Fees 6,646 7,610 7,610 8,325 8,375
[Entity] Budget Detail Desc.Note Total
[521] Zip Lining 500
[521] Rock Climbing 600
[521] Horse Back Riding 625
[521] Hot Springs 500
[521] Bowling 500
[521] Trampoline Park 500
[521] Sailing 600
[521] Mining 400
[521] Mini Golf 150
[521] Tubing 650
[521] Sylvan Lake 100
[521] BC Activities 150
[521] Rifle Pool 250
[521] Other 1,000
[521] Painting 300
[521] Thanksgiving Field Trip 100
[521] Chrismas Field Trip 200
[521] Spring Break Field Trip 100
[521] Mid-Winter Break Field Trip 100
[521] Stand Up Paddle Boarding 1,000
Total 8,325
64000 Other Operating Costs 7,532 9,700 9,700 9,764 9,814
66402 Computers and Peripherals 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & Oth 111,995 132,411 132,201 145,761 155,577
Section V, Page H - 22
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62301 General Program Supplies 168 0 0 0 0
62000 Commodities 168 0 0 0 0
64402 Equipment Replacement Ch 5,710 0 0 0 0
64000 Other Operating Costs 5,710 0 0 0 0
60000T Total Expenditures & Oth 5,878 0 0 0 0
Section V, Page H - 23
522 Cabin Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section VI, Page I-1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 603,002$ 757,986$ 718,480$ 707,265$ 740,888$
Commodities 77,790 109,962 79,055 79,652 79,602
Contract Services 51,718 62,762 63,443 71,406 64,006
Other Operating Costs 570,112 546,269 568,222 617,916 567,917
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 20,261 546,546 136,546 411,900 950
Total 1,383,103$ 2,083,745$ 1,625,966$ 1,948,359$ 1,513,583$
Administration 229,603$ 240,052$ 237,956$ 247,060$ 242,734$
Operations 1,069,217 1,684,207 1,262,737 1,571,189 1,136,509
Wash Bay 84,283 159,486 125,273 130,110 134,340
Total 1,383,103$ 2,083,745$ 1,625,966$ 1,948,359$ 1,513,583$
Transit Director 1 1 1 1 1
Transit Operations Supervisor -1 1 1 1
Wash Bay Operator -1 1 1 1
Transit Operator 4 4 3.6 3.6 3.6
Total 5 7 6.6 6.6 6.6
The Transportation Department is the singular department of the Transit Fund and is responsible for all free bus
operations for the Town of Avon. The Department's core responsibilities consist of developing and sustaining
effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon.
The Transit Fund receives Town general taxes (accommodation taxes) to support operations and grant matches, in
addition to a joint funding of the skier bus services with the Beaver Creek Resort Company.
BUDGET SUMMARY: TRANSIT DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
AUTHORIZED POSITIONS
ADMINISTRATION OF THE DEPARTMENT
The Transportation Department is administered by the Transit Director who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in
the summer.
DEPARTMENT FINANCIAL SUMMARY
Section VI, Page I-2
Total Winter Service Hrs 7,615 Total Annual Cost $1,008,836
Total Summer Service Hrs 4,774
Grand Total Service Hours 12,389
PROGRAM ACTIVITIES AND OPERATIONS: TRANSIT
ADMINISTRATION
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development,
strategic planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a
passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets,
ADA certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration,
Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental
Agreement/Third Party contract execution. The Transit Director occasionally fills in for drivers on sick leave or
during hiring transitions.
ROUTE OPERATIONS
Route Operations: Includes service design/service implementation schedule and policy, system safety and security,
fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment,
training, and certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon
Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an
evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-
kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: In 2016, two (2)
smaller 22-seat cutaway buses will operate these summer routes. Hours and route frequency are summarized in the
table below.
WASH BAY
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and
equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated
each year based upon the operational and maintenance costs of operating the wash bay, including staff time for
2017 Avon Transportation Proposed Routes
Winter Winter Winter Summer Loop Summer Annual
Route Op Hrs # Buses Serv. Hr.Frequence Time Serv. Hr.Cost
Blue Line - a.m.6:30-6:30 1 1,985 30 Min 30 Min 651 $214,649
Blue Line - p.m.30 Min 30 Min 868 $70,681
Red Line - a.m.6:30-6:30 1 1,985 30 Min 30 Min 651 $214,649
Red Line - p.m.30 Min 30 Min 868 $70,681
Black Line 60 Min 60 Min 1,736 $141,362
Skier Shuttle 8:00-6:00 2-3 3,060 $249,176
Restaurant Shuttle 6:00-10:00 1 585 $47,637
Section VI, Page I-3
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%$115,374 $247,060 Operational Success
Winter Service 62%$655,445 $974,137 Cost/Route, Route Timeliness
Summer Service 38%401,724 597,052 Cost/Route, Route Timeliness
Wash Bay Operations 100%$68,552 $130,110 Satisfaction, Timeliness
1. Ridership on the Red and Blue Lines has increased on average 33% from 2015 passenger counts.
1. Explore and test new route configurations, such as deviated routes to increase bus ridership
Wash Bay
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration
Route Operations
2017 STRATEGIC GOALS
3. Administered continuation of the lease agreement with ECO for bus storage, with the addition of WiFi and vault
room use for the upcoming winter season.
2. Investigate new public/private technologies/partnerships available to increase ridership and control costs.
3. Continued focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability, parking
and transit ridership.
ACCOMPLISHMENTS AND GOALS: TRANSIT
2016 MAJOR ACCOMPLISHMENTS
2. Ridership on the Skier Shuttle increase by 7% for the 2015-2016 Winter Season
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 87,947 93,142 93,142 96,230 98,154
61106 Paid out Leave 0 891 891 923 941
61301 FT Pension 9,674 10,344 10,344 10,687 10,900
61304 Employee Assistance Progr 24 24 24 24 24
61401 FICA/Medicare 1,270 1,363 1,363 1,409 1,437
61501 Group Health and Life Insur 15,952 16,695 15,683 15,696 16,391
61505 Long-term Disability Insuran 497 497 497 497 497
61507 Dental Insurance 1,170 1,231 1,228 1,228 1,307
61509 Worker's Compensation 4,913 5,213 4,551 4,702 4,796
61510 Unemployment Insurance 264 282 282 291 297
61000 Personnel Services 121,710 129,682 128,005 131,686 134,745
62208 Mechanical - HVAC 908 1,000 1,000 1,050 1,000
[Entity] Budget Detail Desc.Total
[431] Filters & Belts 1,050
Total 1,050
62801 Employee Recognition Expe 20 125 25 25 25
[Entity] Budget Detail Desc.Note Total
[431] 1 employees x $25 25
Total 25
62899 Other Miscellaneous Operat 797 500 500 500 500
[Entity] Budget Detail Desc.Total
[431] Vehicle Pre-Trip Forms 500
Total 500
62901 Duplicating Supplies 468 0 0 0 0
62999 Office Supplies and Material 47 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[431] Genral Office Supplies 500
Total 500
62000 Commodities 2,240 2,125 2,025 2,075 2,025
63203 Printing and Reproduction S 5,485 4,500 4,500 6,720 4,500
[Entity] Budget Detail Desc.Total
[431] Bus Schedules 2,750
[431] Bus Decals- new logo 3,970
Total 6,720
Section VI, Page I - 4
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63306 Security Services 1,338 2,000 2,000 2,100 2,000
[Entity] Budget Detail Desc.Total
[431] Bldg. Security & Fire Monitoring 2,100
Total 2,100
63501 R&M - Buildings and Faciliti 21,236 17,750 17,750 23,665 17,750
[Entity] Budget Detail Desc.Note Total
[431] Elevator Maintenance 5,000
[431] MTech HVAC & DDC Maintenance Contract 8,665
[431] Fire Ext. Maintenance 400
[431] Boiler Inspection 1,000
[431] Door Repairs 5000 5,000
[431] Security Repairs (doors)3,000
[431] Fire Sprinkler Repairs 600
Total 23,665
63504 R&M - Office Equipment an 113 100 100 150 100
[Entity] Budget Detail Desc.Total
[431] Laser Jet Printer 150
Total 150
63599 Other Maintenance Services 0 125 806 847 847
[Entity] Budget Detail Desc.Total
[431] Pest Control 847
Total 847
63603 Rentals - Office Equipment 1,917 1,917 1,917 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[431] 1/2 Copier Lease $199.98 x 12 months 1,200
Total 1,200
63999 Other Contract Services 721 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[431] Carpet Cleaning 1,200
Total 1,200
63000 Purchased and Contracte 30,811 27,592 28,273 35,882 27,597
64101 Professional Development 0 1,200 1,200 500 500
[Entity] Budget Detail Desc.Total
[431] CASTA Spring/Fall Conference 400
[431] Drug/Alcohol Training 100
Total 500
Section VI, Page I - 5
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64201 Telephone & Long-distance 2,461 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[431] Fire Alarm Elevator 2,500
Total 2,500
64202 Gas 20,942 25,356 25,356 25,356 25,356
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 25,356
Total 25,356
64203 Electric 31,929 29,724 29,724 29,724 29,724
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 29,724
Total 29,724
64204 Water and Sanitation 4,614 4,500 4,500 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 4,500
Total 4,500
64301 Postage and Delivery 106 75 75 75 75
[Entity] Budget Detail Desc.Note Total
[431] Direct Mailing, FedEx Shipping 75
Total 75
64303 Treasurer Fees 1,208 1,186 1,186 1,186 1,186
[Entity] Budget Detail Desc.Note Total
[431] Treasurer Collection Fee 1,186
Total 1,186
64901 Advertising and Legal Notic 420 1,000 0 0 0
64905 Insurance Premiums 12,611 13,560 13,560 13,576 13,576
[Entity] Budget Detail Desc.Note Total
[431] CIRSA Allocation - Transit (7.5%)13,576
Total 13,576
64906 Insurance Deductibles 550 0 0 0 0
64000 Other Operating Costs 74,842 79,101 78,101 77,417 77,417
66402 Computers and Peripherals 0 1,552 1,552 0 950
66000 Capital Outlay 0 1,552 1,552 0 950
60000T Total Expenditures & Oth 229,603 240,052 237,956 247,060 242,734
Section VI, Page I - 6
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 158,912 260,794 238,387 247,460 263,350
61106 Paid out Leave 3,099 2,525 2,536 2,439 2,596
61121 PTS Wages 149,999 64,980 132,400 107,500 109,940
[Entity] Budget Detail Desc.Note Total
[432] Winter - 4,087 hours @ $20/hr.81,740
[432] Summer - 1,166 hrs @ $20/hr.23,320
[432] New Operator Training (1) 80hrs@$20/hr.1,600
[432] Returning Operator Training (10) 840
Total 107,500
61122 PTS Bonuses 3,645 7,290 7,290 6,472 8,090
[Entity] Budget Detail Desc.Note Total
[432] End of Season Bonus - 8 @ $809 6,472
Total 6,472
61151 Overtime Wages 5,825 6,449 6,449 5,510 5,400
[Entity] Budget Detail Desc.Note Total
[432] Safety Meetings - 80 hrs.@ $42/hour 3,360
[432] 2% of PTS Wages ($107,500 x 2%)2,150
Total 5,510
61202 Ski Pass 729 0 0 0 0
61301 FT Pension 17,489 28,965 26,502 27,489 29,254
61302 PTS Pension 5,805 2,437 4,965 4,031 4,123
61304 Employee Assistance Progr 77 121 113 110 111
61401 FICA/Medicare 4,596 4,960 5,612 5,356 5,646
61501 Group Health and Life Insur 74,249 127,545 81,175 79,488 83,063
61505 Long-term Disability Insuran 1,361 2,294 2,123 2,180 2,254
61507 Dental Insurance 6,241 10,712 6,950 6,802 7,242
61509 Worker's Compensation 17,760 18,157 18,975 18,075 19,003
61510 Unemployment Insurance 955 1,026 1,161 1,108 1,168
61000 Personnel Services 450,741 538,254 534,638 514,020 541,240
62401 Gasoline 14,228 58,980 15,000 15,000 15,000
[Entity] Budget Detail Desc.Note Total
[432] Fuel for Avon Buses 0
[432] Unleaded Fuel based on Historical Avgs.15,000
Total 15,000
62402 Diesel 50,119 35,280 50,000 50,000 50,000
[Entity] Budget Detail Desc.Note Total
[432] Fuel for Avon Buses 0
[432] Diesel Fuel based on Historical Avgs.50,000
Total 50,000
Section VI, Page I - 7
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62801 Employee Recognition Expe 0 180 180 180 180
[Entity] Budget Detail Desc.Note Total
[432] Employee Recognition - PTS Drivers 180
Total 180
62802 Food and Beverages 1,179 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[432] Coffee Service 500
[432] Meeting/Functions 500
Total 1,000
62805 Clothing and Uniforms 1,557 2,847 1,300 1,847 1,847
[Entity] Budget Detail Desc.Note Total
[432] Driver Uniform WinterJackets 420
[432] Vests 400
[432] Shirts 532
[432] Hats 120
[432] Embroidery 375
Total 1,847
62809 Medical Supplies and 1st Ai 872 0 0 0 0
62000 Commodities 67,955 98,287 67,480 68,027 68,027
63301 Medical Services and Exami 3,110 2,750 2,750 2,750 2,750
[Entity] Budget Detail Desc.Note Total
[432] Drug/Alcohol Program:0
[432] Random Drug - $1000 1,000
[432] Random Alcohol - $1000 1,000
[432] Pre-Employment - $250 250
[432] DOT Physicals - $500 500
Total 2,750
63506 R&M - Radios and Commun 4,759 6,970 6,970 8,209 8,209
[Entity] Budget Detail Desc.Total
[432] 800 MHz Radio Service 8,209
Total 8,209
63000 Purchased and Contracte 7,869 9,720 9,720 10,959 10,959
64102 Dues, Licenses and Membe 3,423 3,392 3,392 3,392 3,392
[Entity] Budget Detail Desc.Note Total
[432] CASTA Coalition 2,643
[432] National Safety Council 300
[432] Colorado Safety Association 349
[432] FTA/DOT CDL Compliance 100
Total 3,392
Section VI, Page I - 8
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64206 Cellular and Paging 847 840 840 840 840
[Entity] Budget Detail Desc.Total
[432] $70 x 12 months 840
Total 840
64401 Fleet Maintenance Charges 157,747 109,026 131,979 129,433 129,433
[Entity] Budget Detail Desc.Note Total
[432] Annual Fleet Maintenance Charges 129,433
Total 129,433
64402 Equipment Replacement Ch 44,076 45,904 45,904 48,828 48,828
[Entity] Budget Detail Desc.Total
[432] Annual Equipment Rental Charges 48,828
Total 48,828
64403 Washbay Charges 40,742 24,102 24,102 24,102 24,102
[Entity] Budget Detail Desc.Total
[432] Annual Washbay Charges - 1 wash/bus/day +
2 vehicles
24,102
Total 24,102
64902 Financial Support, Donation 215,336 249,468 249,468 249,468 249,468
[Entity] Budget Detail Desc.Note Total
[432] Gondola Operations 2016/2017 (81%)200,000
[432] Gondola Operations 2017/2018 (19%)49,468
Total 249,468
64000 Other Operating Costs 462,171 432,732 455,685 456,063 456,063
65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220
65000 Debt Services 60,220 60,220 60,220 60,220 60,220
66402 Computers and Peripherals 0 0 0 1,900 0
[Entity] Budget Detail Desc.Note Total
[432] Desktop Replacement - Bus Barn HVAC 950
[432] Desktop Replacement - Transit Ops 950
Total 1,900
66499 Other Machinery and Equip 20,261 0 0 0 0
66503 Buses and People Moving V 0 544,994 134,994 410,000 0
[Entity] Budget Detail Desc.Total
[432] FTA-5339 Grant $410,000 (FTA-$328,000
Local -$82,000)
410,000
Total 410,000
Section VI, Page I - 9
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
66000 Capital Outlay 20,261 544,994 134,994 411,900 0
68101 Contingency 0 0 0 50,000 0
[Entity] Budget Detail Desc.Note Total
[432] Transit Pilot Program Contingency 50,000
Total 50,000
68000 Contingency 0 0 0 50,000 0
60000T Total Expenditures & Oth 1,069,217 1,684,207 1,262,737 1,571,189 1,136,509
Section VI, Page I - 10
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 4,587 44,756 43,369 44,693 47,505
61106 Paid out Leave 0 440 425 444 475
61121 PTS Wages 21,832 6,720 2,400 6,048 6,048
[Entity] Budget Detail Desc.Note Total
[436] Winter Hours 336 x $18/hr.6,048
Total 6,048
61122 PTS Bonuses 729 729 729 809 809
[Entity] Budget Detail Desc.Note Total
[436] 1 @ $809 809
Total 809
61151 Overtime Wages 42 336 336 336 302
[Entity] Budget Detail Desc.Note Total
[436] $6,720 x 5%336
Total 336
61301 FT Pension 505 4,972 4,817 4,965 5,278
61302 PTS Pension 848 252 90 227 227
61304 Employee Assistance Progr 2 24 24 24 24
61401 FICA/Medicare 407 768 685 759 800
61501 Group Health and Life Insur 0 25,480 176 181 193
61505 Long-term Disability Insuran 0 409 396 409 435
61507 Dental Insurance 0 2,142 0 0 0
61509 Worker's Compensation 1,517 2,864 2,247 2,507 2,644
61510 Unemployment Insurance 82 159 142 157 165
61000 Personnel Services 30,551 90,051 55,837 61,558 64,903
62208 Mechanical - HVAC 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[436] Filters/Belts 500
Total 500
62899 Other Miscellaneous Operat 7,595 9,050 9,050 9,050 9,050
[Entity] Budget Detail Desc.Note Total
[436] Soap & Misc. Supplies 7,050
[436] Water Softner Supplies 2,000
Total 9,050
62000 Commodities 7,595 9,550 9,550 9,550 9,550
63501 R&M - Buildings and Faciliti 0 12,950 12,950 12,065 12,950
[Entity] Budget Detail Desc.Total
[436] MTech Contract @ $8,665- 50/50 split 431 &
436
8,665
Section VI, Page I - 11
436 Transit Washbay Town of Avon
Line Item Detail
[436] Door Repair 3,000
[436] Controller Repair 400
Total 12,065
Section VI, Page I - 12
436 Transit Washbay Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63549 R&M - Other Specialized Eq 2,514 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[436] Pump and Motor Repair 4,000
Total 4,000
63999 Other Contract Services 10,524 8,500 8,500 8,500 8,500
[Entity] Budget Detail Desc.Note Total
[436] Sludge Pit Annual Cleaning - 2 @ $750 1,500
[436] North Roof Snow Removal 7,000
Total 8,500
63000 Purchased and Contracte 13,037 25,450 25,450 24,565 25,450
64201 Telephone & Long-distance 1,503 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[436] Modem 1,500
Total 1,500
64204 Water and Sanitation 9,359 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[436] Annual Utility Cost 9,500
Total 9,500
64205 Trash Collection and Recycl 0 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[436] Trash Removal 1,200
Total 1,200
64402 Equipment Replacement Ch 22,237 22,236 22,236 22,237 22,237
[Entity] Budget Detail Desc.Total
[436] Annual Equipment Rental Charges 22,237
Total 22,237
64000 Other Operating Costs 33,099 34,436 34,436 34,437 34,437
60000T Total Expenditures & Oth 84,282 159,487 125,273 130,110 134,340
Section VI, Page I - 13
436 Transit Washbay Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section VI, Page J - 1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2015 2016 2016 2017 2018
Personnel Services 650,153$ 749,884$ 708,099$ 777,771$ 822,102$
Commodities 491,377 582,536 357,118 417,950 414,510
Contract Services 102,113 86,655 83,855 57,868 60,268
Other Operating Costs 121,650 126,554 145,891 120,291 120,291
Debt Service 261,235 258,064 258,064 259,016 259,016
Capital Outlay 11,995 14,252 20,752 19,650 13,900
Total 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Fleet Maintenance 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Total 1,638,523$ 1,817,945$ 1,573,779$ 1,652,546$ 1,690,087$
Fleet Director 1 1 1 1 1
Purchasing Coordinator --1 1 1
Accounting Assistant II 1 1 ---
Fleet Maintenance Foreman 1 1 2 2 2
Mechanic I-II 4 4 3 3 3
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through
user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town
of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only
division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered.
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section VI, Page J - 2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town of Avon Vehicles and Rolling Stock 30%$262,433 $495,764 70% Cost Recovery
Manage Town of Avon Fleet 5%43,739 82,627 Department Satsfaction
Complete Monthly Billing 5%43,739 82,627 Timeliness/Accuracy
Third Party Vehicles and Rolling Stock 60%524,865 991,528 70% Cost Recovery
1. Restructured department personnel and created a dedicated parts position that will allow technicians more time
for actual billable hours and streamline parts purchasing.
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate
for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from
work through the year.
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a
competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients
up to 10% of revenues or shop hours.
Performance Metric(s)
Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs
of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment.
Procures parts and fuel for Town and user agencies.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data
incorporated from a fleet management cost accounting system and fuel management program.
DEPARTMENT COST ALLOCATIONS
2. Developed a plan to integrate the fuel system and fleet software that will reduce data entry and facilitate an
electronic invoicing process.
2017 STRATEGIC GOALS
1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy, and
maximizes fuel efficiency and diversification.
2. Strengthen partnerships with local third party government agencies; solicit private clients.
3. Developed safety and professional development plans for the department staff.
Fleet Maintenance
ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE
2016 MAJOR ACCOMPLISHMENTS
3. Increase customer base with exceptional products and service
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
61101 Regular Full-time Salaries 414,587 493,935 444,713 494,110 524,423
61106 Paid out Leave 24,049 4,779 16,135 4,807 5,088
61151 Overtime Wages 7,239 6,000 8,172 5,100 5,100
[Entity] Budget Detail Desc.Total
[434] Overtime for 6 mechanics to cover sick days
and PTO
5,100
Total 5,100
61301 FT Pension 49,467 54,859 50,693 54,881 58,246
61304 Employee Assistance Progr 178 193 188 193 193
61401 FICA/Medicare 6,481 7,318 6,801 7,308 7,752
61501 Group Health and Life Insur 122,301 152,039 152,190 178,140 186,160
61505 Long-term Disability Insuran 3,414 3,859 3,724 3,901 3,967
61507 Dental Insurance 9,687 12,277 13,115 15,304 16,287
61509 Worker's Compensation 11,427 13,111 10,963 12,515 13,283
61510 Unemployment Insurance 1,324 1,514 1,407 1,512 1,604
61000 Personnel Services 650,154 749,884 708,099 777,771 822,102
62401 Gasoline 1,162 1,426 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[434] For 1.5 Trucks 1,000
Total 1,000
62404 Auto & Equip Parts - Stock 447,703 535,014 320,402 368,427 368,427
[Entity] Budget Detail Desc.Note Total
[434] Parts for TOA vehicles and Equipment 147,275
[434] Parts for 3rd Party vehicles and Equipment 221,152
Total 368,427
62801 Employee Recognition Expe 20 450 450 200 200
[Entity] Budget Detail Desc.Note Total
[434] Employee Recgonition (8 X $25)200
Total 200
62802 Food and Beverages 455 680 800 800 800
[Entity] Budget Detail Desc.Note Total
[434] Coffee for Fleet staff 635
[434] Food for Fleet staff meetings 165
Total 800
62805 Clothing and Uniforms 836 1,408 1,408 1,265 1,325
[Entity] Budget Detail Desc.Note Total
[434] Winter and Summer gloves 125
[434] Winter Jackets $150 2 per year 300
[434] Safety boots $120 x 7 840
Total 1,265
Section VI, Page J - 3
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
62807 Consumable Tools/Small Eq 7,359 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[434] Hand and miscellaneous Town owned
spceiality tools
5,500
[434] Mechanics allowance, broken or worn out
tools $500 each X 8
4,000
Total 9,500
62809 Medical Supplies and 1st Ai 916 800 300 0 0
[Entity] Budget Detail Desc.Note Total
[434] Shop First Aid Kit supplies 0
Total 0
62899 Other Miscellaneous Operat 31,740 31,816 21,816 31,816 31,816
[Entity] Budget Detail Desc.Note Total
[434] Shop supplies 21,000
[434] Repair related hardware 5,408
[434] chemicals 5,408
Total 31,816
62904 Software 0 0 0 3,500 0
[Entity] Budget Detail Desc.Total
[434] Fuel Import Software Add-On 3,500
Total 3,500
62999 Office Supplies and Material 1,186 1,442 1,442 1,442 1,442
[Entity] Budget Detail Desc.Total
[434] Copier and Fax paper 1,030
[434] Misc office supplies 412
Total 1,442
62000 Commodities 491,377 582,536 357,118 417,950 414,510
63304 Computer Services and Sup 0 0 0 5,215 5,215
[Entity] Budget Detail Desc.Note Total
[434] CCG Faster Fuel Module 700
[434] CCG Faster Fleet Module 4,515
Total 5,215
63501 R&M - Buildings and Faciliti 585 1,000 1,000 720 720
[Entity] Budget Detail Desc.Total
[434] Misc. Building Repairs 720
Total 720
Section VI, Page J - 4
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63504 R&M - Office Equipment an 195 600 200 200 200
[Entity] Budget Detail Desc.Note Total
[434] Copier Printing Charges 200
Total 200
63505 R&M - Vehicles 19,892 26,000 41,000 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
63506 R&M - Radios and Commun 0 500 100 100 2,500
[Entity] Budget Detail Desc.Note Total
[434] Fleet radio repairs 100
Total 100
63507 R&M - Machinery and Equip 40,955 22,000 7,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 10,000
Total 10,000
63549 R&M - Other Specialized Eq 8,198 5,000 3,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[434] Misc. shop Equipment 5,000
Total 5,000
63551 Laundry and Cleaning Servi 7,668 6,600 6,600 6,600 6,600
[Entity] Budget Detail Desc.Note Total
[434] Uniform and shop towel service 6,600
Total 6,600
63599 Other Maintenance Services 10,446 10,800 10,800 10,800 10,800
[Entity] Budget Detail Desc.Note Total
[434] Tire Disposal fees 500
[434] Parts washer service 7,210
[434] Waste oil and Filter disposal 3,090
Total 10,800
63603 Rentals - Office Equipment 1,347 1,555 1,555 1,248 1,248
[Entity] Budget Detail Desc.Note Total
[434] Copier Lease ($103.56 x 12)1,248
Total 1,248
Section VI, Page J - 5
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
63999 Other Contract Services 12,827 12,600 12,600 5,985 5,985
[Entity] Budget Detail Desc.Total
[434] Welding gas tank lease 1,050
[434] International Diagnostics Software 366
[434] Allison Diagnostic Software 420
[434] Cummins Insite and Quick Serve 1,313
[434] Alldata subscription 1,838
[434] Other Diagnostics subscrition updates 998
Total 5,985
63000 Purchased and Contracte 102,113 86,655 83,855 57,868 60,268
64101 Professional Development 3,722 4,000 4,400 5,450 5,450
[Entity] Budget Detail Desc.Note Total
[434] EVT Certification 3 people 5 tests each 900
[434] ASE certifications 1,000
[434] AC certifications 250
[434] Fire Mechanics Academy 2,000
[434] Excel @ CMC 100
[434] CPFP Certification x 2 1,200
Total 5,450
64102 Dues, Licenses and Membe 960 500 500 800 800
[Entity] Budget Detail Desc.Note Total
[434] APWA 150
[434] Colorado Emergency Vehicle Mechanics
Association
150
[434] NAFA 500
Total 800
64202 Gas 11,009 16,000 11,000 11,000 11,000
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 11,000
Total 11,000
64203 Electric 20,848 18,837 18,837 19,000 19,000
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 19,000
Total 19,000
64204 Water and Sanitation 4,607 4,515 4,515 4,515 4,515
[Entity] Budget Detail Desc.Total
[434] Fleet Building 4,515
Total 4,515
Section VI, Page J - 6
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
64205 Trash Collection and Recycl 2,489 2,750 2,750 2,800 2,800
[Entity] Budget Detail Desc.Note Total
[434] 50% of 20yd dumpster and Fuel Island trash
cans
2,800
Total 2,800
64206 Cellular and Paging 832 840 840 840 840
[Entity] Budget Detail Desc.Total
[434] $70 x 12 months 840
Total 840
64301 Postage and Delivery 333 250 500 550 550
[Entity] Budget Detail Desc.Total
[434] Parts and Supplies 550
Total 550
64401 Fleet Maintenance Charges 50,305 51,181 74,868 46,293 46,293
[Entity] Budget Detail Desc.Note Total
[434] Annual Fleet Maintenance Charges 46,293
Total 46,293
64402 Equipment Replacement Ch 3,623 3,623 3,623 4,960 4,960
[Entity] Budget Detail Desc.Total
[434] Annual Equipment Rental Charges 4,960
Total 4,960
64403 Washbay Charges 1,872 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Total
[434] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 21,051 22,602 22,602 22,627 22,627
[Entity] Budget Detail Desc.Note Total
[434] CIRSA Allocation - Shop Bldg (12.5%)22,627
Total 22,627
64000 Other Operating Costs 121,650 126,554 145,891 120,291 120,291
65101 Principal 135,000 135,000 135,000 140,000 140,000
[Entity] Budget Detail Desc.Note Total
[434] 2010 COPs 140,000
Total 140,000
Section VI, Page J - 7
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2015
ACTUALS
2016
SUPL-1
2016
FINAL
2017
ADOPTED
2018
PROPOSED
65102 Interest 121,125 117,954 117,954 113,906 113,906
[Entity] Budget Detail Desc.Note Total
[434] 2010 COPs 113,906
Total 113,906
65201 Capital Lease Payments 5,110 5,110 5,110 5,110 5,110
65000 Debt Services 261,235 258,064 258,064 259,016 259,016
66402 Computers and Peripherals 0 3,452 3,452 7,650 1,900
[Entity] Budget Detail Desc.Note Total
[434] Flt LAP1-10 Laptop Replacement 1,675
[434] ADM-DIRECON 11 Laptop Replacement 1,675
[434] ADM-CLERKLAP 12 Laptop Replacement 1,675
[434] FLEET-TBOOK-13 Laptop Replacement 1,675
[434] Desktop Replacement PW-ELECTRIC11 Fleet Parts Rm 950
Total 7,650
66404 Furniture and Fixtures 0 0 10,000 0 0
66499 Other Machinery and Equip 11,995 10,800 7,300 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[434] A/C Machine 4,700
[434] Brake fush machine 3,700
[434] Welder upgrade 3,600
Total 12,000
66000 Capital Outlay 11,995 14,252 20,752 19,650 13,900
60000T Total Expenditures & Oth 1,638,523 1,817,945 1,573,779 1,652,546 1,690,087
Section VI, Page J - 8
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Personnel Schedule
Full-time Equivalent Employees
Section VII, Page 1
2013 2014 2015 2016 2017
Department/Position Actual Actual Actual Actual Adopted
General Government:
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00
Asst Town Manager / Dir Admin Svc 1.00 - - - -
Community Relations Officer 0.75 0.75 0.75 - -
Communications Manager - - - 1.00 1.00
Deputy Court Clerk / Deputy Town Clerk - - - 0.60 0.60
Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00
Deputy Town Clerk/Deputy Court Clerk - 1.00 1.00 - -
Executive Assistant to the Town Manager - 1.00 1.00 1.00 1.00
Total General Government 3.75 4.75 4.75 4.60 4.60
Finance & Information Technology Department
Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00
Finance Officer - - - - -
Tax Administrator - - - - -
Budget Analyst 1.00 1.00 1.00 1.00 1.00
Payroll Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00
IT Administrator 1.00 1.00 1.00 1.00 1.00
Network Analyst - - - - -
Help Desk Technician 1.00 1.00 1.00 1.00 1.00
Building Attendant 3.00 1.00 1.00 1.00 1.00
Total Finance 11.00 9.00 9.00 9.00 9.00
Human Resource Department
Human Resource Director - - 1.00 1.00 1.00
Human Resource Manager - - 1.00 1.00 1.00
Human Resource Generalist 1.00 1.00 - - -
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00
Total Human Resource Department 2.00 2.00 3.00 3.00 3.00
Community Development
Planning Director - - 1.00 1.00 1.00
Building Official 1.00 1.00 1.00 1.00 1.00
Planning Manager - - - - -
Senior Planner 1.00 1.00 - - -
Planner I-II 1.00 1.00 1.00 1.00 1.00
Economic Initiatives Director - 1.00 - - -
Special Events Supervisor 1.00 - - - -
Director of Special Events & Festivals - - 1.00 1.00 1.00
Total Community Development 4.00 4.00 4.00 4.00 4.00
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00
Deputy Police Chief - - 1.00 1.00 1.00
Police Lieutenant 1.00 1.00 - - -
Sergeant 3.00 3.00 3.00 3.00 3.00
Administrative Services Officer 2.00 2.00 2.00 2.00 2.00
Administrative Assistant - - - 0.40 0.40
Investigator/Detective 1.00 1.00 1.00 1.00 1.00
Police Officer 12.00 12.00 12.00 12.00 12.00
Total Police Department 20.00 20.00 20.00 20.40 20.40
Personnel Schedule
Full-time Equivalent Employees
Section VII, Page 2
2013 2014 2015 2016 2017
Department/Position Actual Actual Actual Actual Adopted
Public Works Department
Public Works Director - - 1.00 1.00 1.00
Public Works Superintendent 2.00 2.00 1.00 1.00 1.00
Public Works Supervisor 3.00 2.00 2.00 1.00 1.00
Public Works Operator I - II 5.00 5.00 10.00 12.00 12.00
Public Works & Transit Operator - - - - 0.60
Public Works Maintenance Worker I - II 6.00 5.00 - - -
Total Public Works Department 16.00 14.00 14.00 15.00 15.60
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00
Project Engineer - - - 1.00 1.00
Engineer I-III 1.00 1.00 1.00 - -
Sub-total - Engineering 2.00 2.00 2.00 2.00 2.00
Building & Facilities
Facilities Superintendent - - - - 1.00
Town Electrician 1.00 1.00 1.00 1.00 1.00
Lead Building Technician - - - - 1.00
Building Technician I - II 2.00 2.00 3.00 3.00 1.00
Sub-total - Buildings & Facilities 3.00 3.00 4.00 4.00 4.00
Total Engineering Department 5.00 5.00 6.00 6.00 6.00
Transit
Transit Director - - 1.00 1.00 1.00
Transit Superintendent 1.00 1.00 - - -
Transit Operations Supervisor - - 1.00 1.00 1.00
Fleet Care Coordinator - - - - -
Transit Operator 3.00 2.00 2.00 3.00 3.00
Transit Wash Bay Operator - - 1.00 1.00 1.00
Public Works & Transit Operator - 1.00 1.00 - 0.40
Total Transit 4.00 4.00 6.00 6.00 6.40
Fleet Maintenance
Fleet Director / Acting Director - - 1.00 1.00 1.00
Fleet Manager 1.00 1.00 - - -
Fleet Mechanic Foreman - - 1.00 2.00 2.00
Accounting Assistant I-II 1.00 1.00 1.00 - -
Mechanic Helper 1.00 1.00 1.00 1.00 1.00
Fleet Parts/Mechanics' Helper - - - - -
Fleet Purchasing Coordinator - - - 1.00 1.00
Mechanic I-II 5.00 5.00 4.00 3.00 3.00
Total Fleet Maintenance 8.00 8.00 8.00 8.00 8.00
Recreation Department
Recreation Director - 1.00 1.00 1.00 1.00
Recreation Superintendent / Interim Director 1.00 - - - -
Guest Services Coordinator 1.00 1.00 1.00 1.00 1.00
Administrative Assistant - - - - -
Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00
Swim Program Supervisor - - - - 1.00
Aquatics Supervisor - - 1.00 1.00 1.00
Aquatics Coordinator 1.00 1.00 - - -
Senior Lifeguard 2.00 2.00 3.00 3.00 3.00
Guest Services Attendant III - 1.00 2.00 2.00 2.00
Total Recreation 6.00 7.00 9.00 9.00 10.00
Total Full-time Employees 79.75 77.75 83.75 85.00 87.00
2017 Full-Time Salary Ranges
Section VII, Page 3
Minimum Midpoint Maximum
Community Development
Director, Planning 84,621 99,344 114,067
Planner I 55,538 63,861 72,183
Building Official 80,148 92,076 104,003
Director of Festivals & Special Events 70,707 81,237 91,767
Special Events Production Assistant 40,614 46,671 52,728
Engineering
Town Engineer 96,348 113,051 129,753
Project Engineer 77,740 89,543 101,347
Facilities Superintendent 62,167 71,364 80,562
Town Electrician 57,580 66,112 74,645
Lead Building Technician 50,925 58,579 66,232
Building Technician I 45,916 52,813 59,709
Finance & IT
Assistant Town Manager - Finance Director 119,891 140,605 161,318
Budget Analyst 62,300 71,555 80,811
Finance Manager 82,577 94,980 107,382
Payroll Specialist 51,582 59,195 66,808
Accounting Assistant II 42,975 48,962 54,949
Information Technology Administrator 82,158 94,571 106,985
Help Desk Technician 56,004 64,400 72,797
Fleet Maintenance
Director, Fleet 86,906 102,007 117,108
Fleet Maintenance Foreman 55,717 64,199 72,682
Fleet Mechanic II 50,926 58,581 66,235
Fleet Mechanic I 44,449 51,122 57,795
Fleet Purchasing Coordinator 50,778 58,461 66,144
Fleet Mechanic's Helper 42,079 47,234 52,389
General Government
Executive Assistant to the Town Manager 78,452 90,248 102,044
Communications Manager 57,284 65,799 74,314
Town Clerk/Court Administrator 61,856 71,124 80,392
Deputy Town Clerk/Deputy Court Clerk 41,621 47,901 54,181
Human Resources
Director, Human Resources 105,372 123,867 142,362
Human Resources Manager 82,935 95,269 107,603
Human Resources Assistant 45,421 52,156 58,891
2017 Full-Time Salary Ranges
Section VII, Page 4
Minimum Midpoint Maximum
Police
Police Chief 101,972 119,645 137,318
Deputy Chief of Police 93,270 107,239 121,208
Police Sergeant 72,654 83,709 94,763
Police Detective 61,933 71,283 80,632
Police Officer 56,761 65,147 73,533
Administrative Services Officer 51,873 59,549 67,224
Public Works
Director, Public Works 86,906 102,007 117,108
Public Works Superintendent 73,981 84,919 95,856
Public Works Supervisor 51,168 58,874 66,580
Public Works Operator II 45,878 52,778 59,677
Public Works Operator I 43,771 50,280 56,789
Recreation
Director , Recreation 99,281 116,725 134,169
Recreation Program Coordinator 46,848 53,762 60,675
Guest Services Coordinator 48,407 55,632 62,857
Guest Services Attendant III 41,120 46,161 51,201
Aquatics Supervisor 54,831 63,078 71,324
Swim Program Supervisor 54,831 63,078 71,324
Senior Lifeguard 35,654 38,635 41,615
Building Attendant 40,423 45,574 50,725
Transportation
Director, Transportation 86,906 102,007 117,108
Transit Operations Supervisor 58,814 67,687 76,560
Transit Operator 42,972 48,614 54,256
Transit Wash Bay Operator 42,972 48,614 54,256
2017 Part-Time Hourly Ranges
Section VII, Page 5
Minimum Midpoint Maximum
Community Development
Special Events Production Assistant - PT 19.43 22.39 25.35
General Government
Administrative Assistant - PT 15.94 18.07 20.20
Police
Extra Duty Police Officer (High Visibility, Leaf, CDOT)57.00
Eagle River Youth Coalition 50.00
Click-It or Ticket 55.00
Field Training Officer (Additional $2 / hr)2.00
Police Officer - Part-Time Intermittent 17.00
Police Sergeant - Part-Time Intermittent 57.00
Public Works
Maintenance Worker I - PT 12.14 13.48 14.82
Maintenance Worker II - PT 16.87 18.73 20.58
Public Works Seasonal Operator I - PT 20.22 21.33 22.43
Recreation
Fitness Instructor - PT 25.01 25.01 25.01
Guest Services Attendant I - PT 12.29 13.63 14.96
Guest Services Attendant II - PT 17.93 19.78 21.63
Lifeguard I - PT 12.29 13.63 14.96
Lifeguard II - PT 18.10 19.97 21.83
Swim Instructor - PT 13.80 15.36 16.91
Master Swim Coach - PT 17.34 19.38 21.42
Swim Coach - PT 13.80 15.36 16.91
Camp Aide 10.00 11.00 12.00
Program Instructor I - PT 13.83 15.16 16.49
Program Instructor II - PT 17.34 19.13 20.91
Sports Program Referee - PT 18.75 21.03 23.32
Instructor (Private Swim, Swim Coach)75%
Personal Trainer 75%
Instructor (Boot Camp, Dance, Martial Arts, Men's Fitness)75%
Instructor (Program, Tennis)75%
Transportation
Maintenance Worker/Bus Washer - PT 16.63 18.46 20.28
Transit Operator - PT 20.35 22.03 23.70
Section VII, Page 6
Year Principal Interest Principal Interest Principal Interest Principal Interest
2017 280,000.00$ 225,788.00$ 395,000.00$ 203,808.00$ 215,000.00$ 102,262.50$ 205,000.00$ 243,325.35$
2018 290,000.00 216,688.00 410,000.00 189,904.00 220,000.00 95,748.00 265,000.00 178,775.00
2019 295,000.00 207,625.00 425,000.00 175,472.00 230,000.00 89,082.00 275,000.00 170,825.00
2020 310,000.00 197,300.00 440,000.00 160,512.00 235,000.00 82,113.00 285,000.00 162,575.00
2021 320,000.00 186,450.00 455,000.00 145,024.00 245,000.00 74,992.50 290,000.00 156,875.00
2022 335,000.00 170,450.00 470,000.00 129,008.00 250,000.00 67,569.00 295,000.00 151,075.00
2023 355,000.00 153,700.00 485,000.00 112,464.00 260,000.00 59,994.00 300,000.00 145,175.00
2024 370,000.00 135,950.00 505,000.00 95,392.00 265,000.00 52,116.00 305,000.00 136,175.00
2025 385,000.00 117,450.00 525,000.00 77,616.00 275,000.00 44,086.50 320,000.00 127,025.00
2026 405,000.00 100,125.00 540,000.00 59,136.00 280,000.00 35,754.00 325,000.00 120,625.00
2027 425,000.00 81,900.00 560,000.00 40,128.00 290,000.00 27,270.00 330,000.00 114,125.00
2028 445,000.00 62,775.00 580,000.00 20,416.00 300,000.00 18,483.00 345,000.00 100,925.00
2029 465,000.00 42,750.00 - - 310,000.00 9,393.00 355,000.00 87,125.00
2030 485,000.00 21,825.00 - - - - 370,000.00 72,925.00
2031 - - - - - - 385,000.00 58,125.00
2032 - - - - - - 395,000.00 48,018.76
2033 - - - - - - 405,000.00 37,650.00
2034 - - - - - - 420,000.00 25,500.00
2035 - - - - - - 430,000.00 12,900.00
Total 5,165,000.00$ 1,920,776.00$ 5,790,000.00$ 1,408,880.00$ 3,375,000.00$ 758,863.50$ 6,300,000.00$ 2,149,744.11$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:$6,680,000 $6,825,000 $3,800,000
November 1, 2010 December 1, 2013 December 1, 2029
3.03%3.52%2.00% - 3.25%
Urban Renewal Fund Tax
Increment Revenues
Real Estate Transfer Taxes,
General Revenues of the Town
June 1 and December 1
Real Estate Transfer Taxes,
Fleet Maintenance Revenues
June 1 and December 1 June 1 and December 1
Series 2010
Certificates of Participation
Series 2013
Tax Increment Revenue Bonds
Series 2014B
Certificates of Participation
Series 2016
Certificates of Participation
Real Estate Transfer Taxes,
General Revenues of the Town
June 1 and December 1
December 1, 2035
2.00% - 4.00%
$6,300,000
TOWN OF AVON
Self-Supported Bonded Debt
Section VII, Page 7
2016 2017
General Bonded Debt Outstanding
General Obligation Bonds -$ -$
Actual Taxable Property Value 1,806,178,690$ 1,825,187,770$
Net Assessed Value 194,585,530$ 193,982,580$
Percentage of General Bonded Debt
Outstanding to Actual Taxable Property
Value 0.00%0.00%
Town of Avon Population 6,500 6,500
Per Capita -$ -$
Legal Debt Limit 48,646,383$ 48,495,645$
Total Debt Applicable to Limit - -
Legal Debt Margin 48,646,383$ 48,495,645$
Total Debt Applicable to the Limit
as a Percentage of Legal Debt Limit 0.00%0.00%
TOWN OF AVON
Legal Debt Margin
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 8
Program/
Fund Function Department Activity
Code Code Code Code
10 General Fund
100 General Government
110 Legislative
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
114 Public Relations
120 Judicial
121 Municipal Court
130 Administration
115 Town Clerk
131 Town Manager
133 Community Relations
134 Economic Development
Human Resources Department
132 132 Human Resources
140 Finance and Administration
140 Finance and Administration Department
141 Finance
143 Information Systems
149 Nondepartmental
200 Community Development
210 Community Development Department
211 Com Dev Administration
212 Planning
213 Building Inspection
214 Economic Initiatives
215 Town Produced Events
216 Signature Event Seed Funding
217 Community Grants
300 Public Safety
310 Police Department
311 Police Administration
312 Patrol
313 Investigation
400 Public Works
410 Public Works Department
411 PW Administration
412 Engineering
413 Roads and Bridges
414 Facility Maintenance
415 Parks
418 Buildings & Facilities
Fund/Function/Department/Program
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 9
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
500 Recreation
510 Recreation Department
513 Special Events
514 Recreation Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
520 Maintenance
521 Youth Programs
522 Cabin
550 Parks and Grounds Department
551 Parks & Grounds
570 Buildings Department
571 Buildings & Facilities
21 Mall Maintenance Fund
400 Public Works
410 Public Works Department
417 Town Center West Maintenance
22 Avon Urban Renewal Fund
100 General Government
140 Finance Department
148 Avon Urban Renewal Authority
810 URA Improvement Projects
930 2008 TIF Bonds
931 2009 Vectra Bank Loan
932 2013 URA Tax Increment Revenue Bonds
933 2016 TIF Bonds
23 Community Enhancement Fund
400 Public Works
410 Public Works Department
416 Community Enhancement Fund
24 Water Fund
400 Public Works
420 Utilities
424 Water Utilities
25 Affordable Housing Fund
100 General Government
190 Housing
193 Affordable Housing Program
26 Facilities Reserve
400 Public Works
440 Facilities Maintenance
441 Facility Reserve Maintenance Program
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 10
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
31 Bond Redemption Fund
910 Debt Service
911 Bond Redemption
919 1999 Sales Tax Revenue Refunding Bonds
922 2004 G.O. Refunding Bonds
924 2010 COP Refunding (Refunds 1998 COPs)
925 Series 2014A, COPs Skier Bldg
926 Series 2014B, COPs Street Improvements
927 Series 2016, COPs Public Safety Facility
41 Capital Projects Fund
800 Capital Improvements
800 Capital Improvement Projects
52 Transit Enterprise Fund
400 Public Works
430 Transportation
431 Transit Administration
432 Operations
433 Marketing
436 Washbay
61 Fleet Maintenance Enterprise Fund
400 Public Works
430 Transportation
434 Fleet Maintenance Operations
435 Washbay
63 Equipment Replacement Internal Service Fund
810 Equipment Replacement
811 Fleet & Heavy Equipment
812 Recreation Center Equipment
813 Computer and Office Equipment
814 Machinery and Equipment
815 Other
600 610 610 Other Uses and Contingency
**No longer in use
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 11
Sub
Account
Code
Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61105 STD Wages
61106 Paid out Leave
61111 FT Bonuses
61121 PTS Wages
61122 Seasonal Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
62143 Hazmat Equipment & Materials
Account Title/Line Item Description
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 12
Sub
Account
Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing Supplies
62206 Landscaping and Plant Materials
62207 Electrical Supplies
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Employee Recognition Expenditures
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 13
Sub
Account
Code Account Title/Line Item Description
Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Background Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 Audio/Visual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699 Other Miscellaneous Rentals
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 14
Sub
Account
Code Account Title/Line Item Description
Other Purchased and Contracted Services
63998 Admission Fees Expenses
63999 Other Purchased and Contracted Services
Other Operating Costs
Employee Development and Training
64101 Professional Development
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64309 VAA RSF Collection Fees
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 15
Sub
Account
Code Account Title/Line Item Description
Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 Audio/Visual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66704 Heat Distribution Systems
66705 Streets & Roads
66706 Bike Paths
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 16
Sub
Account
Code Account Title/Line Item Description
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66901 Construction in Progress
Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
Contingency
68101 Contingency
Other Uses
69101 Operating Transfers-Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 17
Major Sub
Account Account
Code Code
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51104 Property Tax - Abatement
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
51307 VAA Retail Add-on Sales Fee
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
52207 Mobile Vendor Cart Permits
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 FTA Bus Grant #0037
53105 School Resource Officer Grant
53106 Click It or Ticket Grant
53107 Bullet Proof Vest Grant
53150 FTA SGR Grant - Transit Facility Grant #0090
53151 FTA Facility Design Grant #0084
53152 FTA/CDOT ARRA Grant
53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail
53199 Other Federal Grants
Account Title/Line Item Description
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 18
Major Sub
Account Account
Code Code Account Title/Line Item Description
State Grants
53201 CDOT
53202 GOCO Grant (Eagle River Bridge)
53204 LEAF Grant
53205 CDOT Faster Grant
53206 High Visability Grant
53299 Other State Grants
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Government/Other Agency
53401 Local Intergovernmental Participation
53402 Eagle County Grants
53403 Asphalt Overlay Contributions - TCMD
53404 Short Term Loan Repayment - ERFPD
53900 Other Grants
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
54105 CC & Paper Filing Fees
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 False Alarm Fees
54306 National Night Out
54399 Miscellaneous Police Dept Fees (DUI Reimbursements, patches
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 19
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Transportation
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 Vail Resorts
54506 Village at Avon
54507 Wash Bay Services - External
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
54609 Gift Certificates
54610 Swim Team Revenue
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Special Events
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
54679 Special Event Admission Fees
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 20
Major Sub
Account Account
Code Code Account Title/Line Item Description
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
55000 Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge (Food Fines)
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55120 Police Forfeiture Revenue
56000 Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
57000 Investment Earnings
57101 Interest Earnings
57102 Net Increase (Decrease) in Fair Value
58000 Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 21
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58213 Project Cost Reimbursement
58214 Asphalt Overlay Contributions - Developer
58995 Bus Advertising Revenue
58996 Miscellaneous Reimbursement
58997 Gain/Loss on Disposal of Fixed Assets
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
59306 Loan Proceeds
Capital Contributions
59401 Contributions In
Clearing Accounts
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 22
Project Project Project
Code Code Code Sub-Project
Type Category Category Code
CIP Capital Improvement Projects
10000 Facilities
11000 General Government Facilities
11001 Municipal Building Improvements
11002 Sherwood Meadows
11003 Information Center/I-70
11004 Information Kiosks - Town Center
11005 Municipal Government Space Needs Analysis
11006 Council Chambers Audio/Video Upgrade
11007 Municipal Building Roof
11008 Municipal Building Expansion (Modular Addition)
11009 Town Hall Control System
11010 IT Server Room A/C
11011 Town Hall Acquisition - 2014
11012 Town Hall Tenant Finish
11013 Mountain Vista Office Building Purchase
11014 Town Hall Tenant Finish Design
11015 Town Hall Floor Expansion Feasibility Study
12000 Public Safety Facilities
12001 Fire Station Expansion/Remodel
12002 Joint Public Safety Facility Project - Short-Term Loan to Fire District
12003 Joint Public Safety Facility Project - Design
12004 Joint Public Safety Facility Project - Construction
12005 Joint Public Safety Facility Project - Fiber ATF to PSF
13000 Public Works Facilities
13001 Swift Gulch Facility
13002 Pump House and Picnic Shelter
13003 Park Equipment Storage
13004 Transportation Facility - Non Grant Eligible Expenses
13005 Lot 5, Village at Avon-PW Improvements
13006 Preliminary Design - Transit/PW Facility
13007 Final Design/Engineering Svc (Grant #84)
13008 Final Design/Engineering Svc (Grant #90)
13009 Transit Facility Construction (Grant #90)
13010 Transit Facility Construction (FASTER Grant)
13011 Transit Facility Construction (ARRA Grant)
13012 Cinder De-Icer Storage
13013 Large Vehicle Storage
14000 Transportation and Fleet Facilities
14001 Transportation Center - Benchmark Rd (Fed Grant)
14002 Bus Storage Facility - SG
14003 Bus Stop Improvements
14004 Fuel Depot Replacement
14005 Fuel Spill Cleanup
14006 Avon Station/Lot 61 Encroachment
14007 Mezzanine Office Furniture
14008 Fleet Maintenance Wash Bay Lift Replacement
14009 UNUSED (was Fleet Maintenance Lift Rebuild (2) - Removed from LR Plan)
14010 Fleet Maintenance EPDM Roof Replacement
14011 Transit Bus Stop - Christy Sports/City Market
14012 Transit Bus Stop - Traer Creek Plaza
14013 Transit Bus Stop - Eaglebend/US Hwy 6
14014 Fleet Building Improvements
Project Title/Line Item Description
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 23
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
15000 Cultural and Recreational Facilities
15001 Recreation Center Improvements
15002 Temporary Storage / Office Space
15003 Design - Phase II Expansion
15004 Recreation Center CMU Block Deterioration Investigation
15005 Recreation Center Vapor Barrier Repair
15006 Recreation Center CMU Block Deterioration Mitigation
15007 Recreation Center Roof Repair
15008 Recreation Center EPDM Replacement
15009 Recreation Center Locker Room Remodel
15010 Recreation Center Remodel - Yoga Studio and Weight Room
15011 Nottingham Park Stage - Design
15012 Nottingham Park Stage - Construction
15013 Recreation Center Exterior Renovation
15014 Recreation Center - Remodel - Phase 2
15015 Recreation Center - Bouldering Wall
15016 Recreation Center - Slide Refurbishment
15017 Recreation Center - Fitness Floor
15018 Nottingham Pavilion - Retractable Door
19000 Other Facilities
19001 Municipal Parking Facilities
20000 Land and Land Improvements
21000 Parks
21001 Pocket Parks
21002 Garton Property
21003 Land Trade Contribution
21004 Tract J Bridge Removal
21005 Wildridge Park Improvements and Playground
21006 Wildridge Pocket Park - Block 3
21007 I-70 Entrance Sign Removal
21008 Wildridge Parks Program
21009 Forest Service Land Acquisition
21010 Nottingham Park Trails/Signs
21011 Nottingham Park Stage 2010
21012 Nottingham Park Promenade
21013 Nottingham Park Fishing Pier
21014 Nottingham Park Capital Improvements
21015 Nottingham Park Capital Improvements 2013 Program
21016 Nottingham Park Zone C Improvements - Playground
21017 Nottingham Park Restroom Remodel
21018 Nottingham Park Athletic Field Drainage Improvements
21019 Upper Athletic Field Replacement
21020 Pumphouse Pump Replacement
21021 Fishing Pier Repairs - 2015
21022 2016 Eagle River Whitewater Park Repairs
21023 Eaglebend Affordable Housing Landscaping Project
21024 Nottingham Park Light Upgrade
21025 Nottingham Park Northside Port-a-Potty Sheds
21026 Nottingham Rd Debris Flow Study and Improvements
21050 2010 Whitewater Park Repairs
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 24
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
30000 Roads and Streets
31000 Streetscape
31001 Streetscape Planning
31002 W. Beaver Creek Blvd.
31003 Wildridge Entry Sign
31004 Nottingham Rd. Imp., I-70 to Buck Creek
31005 Nottingham Rd. Imp., Buck Creek to end
31006 Eaglebend Drive
31007 Eaglebend Entry Sign
31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004)
31009 Nottingham Rd. Imp., Buck Creek to Metcalf
31010 Lighting Study and Conversion
31011 I-70 Noise Reduction Study
31012 I-70 Noise Reduction Design
31013 I-70 Noise Reduction
31014 Avon Road Streetscape Update
31015 2014 Mall Improvements
31016 W Beaver Creek Blvd. Streetscape Improvements (Lake St/Avon Rd)
31017 E Beaver Creek Blvd. Streetscape Improvements (Avon Rd/Beaver Creek Pl)
31018 Post Blvd. Landscaping Improvements
31019 Post Blvd. Electrical Assessment and Street Lights
31020 Avon Rd Street Lights
31021 Avon Rd Monument Sign
31022 Avon Rd/I-70 Overpass Pedestrian Improvements
31023 Metcalf Road - Retaining Wall Stabilization
31024 Roundabout #4 TCW Art Element
31025 2015 Avon Rd Landscaping
31026 Mall Improvements - Phase 2
31027 Post Blvd Light Pole Replacement
31028 Avon Rd/I-70 Overpass Aesthetics Improvements
31029 Wayfinding Signage
31030 Mall Activation Elements
32000 Street Improvements
32002 W. Beaver Creek Railroad Crossing
32003 Chapel Square Reimbursement
32004 E. Beaver Creek Blvd. Improvements
32005 Buffalo Ridge Commitments
32006 Swift Gulch Road Relocation
32007 Town Center West/Mall Implementation
32008 E. Beaver Creek Blvd. Improvements
32009 Railroad Crossings to Confluence
32010 Lake Street Re-alignment Design
32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements
32012 F/S Wildridge Access & Drainage Improvements
32013 Stonebridge Deck Repair and Overlay
32014 Avon Road Upper Bridge Façade
32015 US Hwy 6 Shoulder Widening Contribution
32016 Buck Creek Road Bridge Approach Slab Repair
32017 Metcalf Road Bike Climbing Lane - Phase 2 and Overlay
32018 Post Blvd. Settlement Repair
32019 Wildwood Rd Repair
32020 2016 Safety Improvements - WBCB
32021 WBCB Railroad Crossing Improvements
32022 Eaglbend Dr and Nottingham Rd Repaving
32023 Nottingham Rd Pedestrian Crossings
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 25
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
33000 Annual Street Maintenance
33002 2002 Paving
33003 2003 Paving
33004 2004 Paving
33005 2005 Paving
33006 2006 Paving
33007 2007 Paving
33008 2008 Paving
33009 2009 Paving
33010 2010 Paving
33011 2011 Paving
33012 2012 Paving
33013 2013 Paving
33014 2014 Paving
33015 2015 Paving
34000 Multi-Modal/Alternative Mobility
34001 Sidewalks
34002 Access and Circulation Network Analysis
34003 Pedestrian Crosswalk Improvements
34004 Eagle River Bikepath
34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006 Nottingham Road / I-70 Bike Path
34007 2006 Wildridge Traffic Calming & Pedestrian Circulation
34008 2007 Wildridge Loop Pedestrian Improvements
34009 Swift Gulch Road Bikepath Extension to Village
34010 Swift Gulch Road Bikepath
34011 Wildridge Emergency Access
34012 W. Avon Trails and Access Enhancement
34013 Recreation Trails Masterplan
34014 Metcalf Road Bike Lane Phase 1 & 2
34015 Eagle Valley Trails Phase 3 (Non CDOT Expenditures)
34016 US Hwy 6 Trail Project Undergrounding
34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian/Bike Brdge
34018 Beaver Creek Overlook Trail Improvements
34019 West Avon Preserve Trail Improvements
34020 West Avon Access Improvements
34021 Eagle Valley Trails Phase 3 (CDOT funded )
34022 UNUSED (was Buck Creek Trail Improvements)
34023 Eagle Valley Trails Phase 2 (ECO Funded)
34024 Beaver Creek Blvd Bike Lanes
34025 West Beaver Creek Pedestrian Crossing
34026 Trails Master Plan
34027 Soft and Hard Surface Trail Improvements
34030 Eaglebend Dr Repaving (COPs)
34032 West BC Blvd Slurry Seal - Lake St to US 6 (URA)
34033 Walkability - WBCB/EBCB
34034 Metcalf Rd FS 7-779 Trailhead Design and Improvements
35000
35001 Landscaping
35002 Roundabout No. 4 Conversion
35003 Roundabout #4 TCW Feature
36000 Public Art
36001 Public Art Work
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 26
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
40000 Utilities
41000 Snowmelt
41001 Waste Heat Recovery System
41002 Waste Heat Recovery System Design
41003 Waste Heat Recovery System Construction
41004 Heat Recovery Study
41005 Heat Recovery Mall Expansion Design
41006 Heat Recovery Mall Expansion Construction
50000 Recreation
51000 Fields and Courts
51001 Nottingham Park Basketball Court
51002 Eagle River Enhancement Project
51003 Eagle River Recreation Access Expansion
60000 Stormwater and Drainage
61000 Stormwater and Drainage
61001 Buck Creek / I-70 to Eagle River
61002 Metcalf Rd. Drainage / I-70 to Eagle River
61003 Metcalf Rd. Drainage / I-70 to Nottingham Rd.
61004 Nottingham-Puder Ditch Restoration
61005 W. Beaver Creek Blvd. / I-70 to Railroad
61006 Metcalf Road Drainage
61007 Drainage Master Plan
61008 Nottingham Puder Ditch Emergency Repairs
61009 Nottingham Lake Spillway Replacement
61010 Nottingham Lake Liner Study/Replacement
65000 Development Services
65001 Village at Avon, Filing 1
65002 Village at Avon, Filing 2
65003 McGrady Acres
65004 Buffalo Ridge Block Grant
70000 Strategic Planning
71000 Development Analysis and Review
71001 Stolport/Village at Avon
71002 Downtown Master Plan
71003 Lot C
71004 Confluence/Westin Riverfront Resort
71005 The Gates
71006 Sheraton Mountain Vista
71007 East Avon Redevelopment Master Plan
71008 Cottonwood
71009 Folsom Property
71010 Orion Development
71011 Vail Resorts Annexation
71012 Buck Creek PUD
71013 Wyndam
71050 Economic Development
79000 Planning and Consulting
79001 General Planning and Consulting
79002 Comprehensive Plan
79004 2004 General Planning and Consulting
79005 2005 General Planning and Consulting
79006 2006 General Planning and Consulting
79007 2007 General Planning and Consulting
79008 2008 General Planning and Consulting
79009 2009 General Planning and Consulting
79010 2010 General Planning and Consulting
79011 2011 General Planning and Consulting
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 27
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
79012 2012 General Planning and Consulting
79013 2013 General Planning and Consulting
79101 Nottingham Park Master Plan
79102 Pedestrian Circulation Plan
79103 Retail Analysis
79104 Housing Needs Assessment Project
79105 Public Works Master Plan
79106 Comprehensive Transportation Plan
79107 Unified Land Use Code Revision
79108 Feasibility Study - Town Center West Lot B & C
79109 Town Facilities Planning Study
79110 Recreation Center Expansion: Exhibits and Displays
79111 Town Hall Space Needs Analysis
79112 Tract G Feasibility Study
79113 Tract G Core/Parking Plan
80000 Communications and Technology
81001 800MHz Radio System
81002 Media Improvement Project
81003 Records Management
81004 VOIP Telephone System
81005 Paperless Packets
81006 UHF Radio System and Repeater
81007 Enterprise-wide Security Camera System Uprade
81008 Digital Ticketing
81009 CityVision Budgeting and BPM Software
81010 Timekeeping Software and Peripheral Devices
90000 Other
91000 Other
91001 Fireplace Conversions
91010 Abatement Lot 41 Block 4 WR
92000 Developer Rebates
92001 Sheraton Mountain Vista
92002 Westin Riverfront Resort
92003 Westin Riverfron Resort Res-Int
93000 Historic Preservation
93005 Historic Preservation
93006 Historic Analysis Study
93007 Historic Preservation
93008 2008 Historic Preservation
93009 2009 Historic Preservation
93010 2010 Historic Preservation
93011 2011 Historic Preservation
93012 2016 Historical Preservation
94000 Water Rights Acquisition
94005 Water Rights Acquisition
94006 RICD Water Rights Acquisition
95000 Capital Contributions
95001 East West Partners
Inactive Projects
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