2016 Final Adopted Budget
2016 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Assistant Town Manager
TOWN OF AVON, COLORADO
2016 ANNUAL BUDGET
Town Council
Jennie Fancher, Mayor
Jake Wolf, Mayor Pro Tem
Megan Burch
Matt Gennett
Sarah Smith Hymes
Scott Prince
Albert Reynolds
Town Staff
Virginia Egger, Town Manager
Scott Wright, Assistant Town Manager
Matt Pielsticker, Planning Director
John Curutchet, Recreation Director
Robert Ticer, Police Chief
Justin Hildreth, Town Engineer
Gary Padilla, Public Works Director
Jane Burden, Transit Director
Jerry Wetzel, Acting Fleet Director
Cover Photo: Town Center West Pedestrian Mall
By Zach Mahone
Town of Avon
2016 Annual Budget
Table of Contents
Page 1
I. Introduction
1 Organizational Chart
2-3 Profile of the Town
4-10 2016-2017 Strategic Plan
11-12 Short-Term Situational Analysis
II. Budget Structure
1-2 Fund Descriptions and Basis of Budgeting
3-6 Financial and Budgetary Policies
III. Financial Overview and Fund Summaries
Consolidated Financial Shedules and Graphs
1 Financial Overview - Total All Funds
2-3 Financial Overview - Total By Fund - 2016 Adopted Budget
Revenues
4 Graphs - 2015 & 2016 Total Operating Revenues by Source
5 Graph and Table - Taxes by Type
6 Graphs - Property Tax
Expenditures
7 Graphs - 2015 & 2016 Total Expenditures by Function
8 Graph and Table - Expenditures by Fund Type
9 Graph and Table - Operating Expenditures by Category
10 Graph and Table - Personnel Expenditures
General Fund
11 Fund Summary
12 Graphs - Operating Revenues and Operating Expenditures
13 Graph and Table - Tax Revenue
14 Graph and Table - Expenditures by Object Class and Function
15-17 Revenue Detail
18-19 Department Expenditure Summaries
20-21 Departmental Operating Costs
22-26 Town Center West Maintenance Fund
27-30 Avon Urban Renewal Authority Fund
31-32 Community Enhancement Fund
33-36 Water Fund
37-38 Affordable Housing Fund
39-40 Facilities Reserve Fund
41-42 Debt Service Fund
43-47 Transit Enterprise Fund
48-51 Fleet Maintenance Enterprise Service Fund
52-58 Equipment Replacement Internal Service Fund
Town of Avon
2016 Annual Budget
Table of Contents
Page 2
IV. Capital Projects
1 Capital Projects Budget Summary
2 Capital Projects Fund Summary
3-4 Capital Projects Fund 5-Year Plan - Summary
5-7 Capital Projects Fund 5-Year Plan - Inventory Detail
8-17 Capital Project Descriptions
18 Funding Sources
V. General Fund Department Summaries
A. General Government
1-3 General Government Budget Summary
4-5 Mayor and Town Council
6 Boards and Commissions
7 Town Attorney
8-10 Town Clerk
11-12 Municipal Court
13-14 Town Manager
15-16 Community Relations
B. Human Resources
1-2 Human Resources Budget Summary
3-5 Human Resources
C. Finance & IT
1-3 Finance and Administration Budget Summary
4-7 Finance
8-10 Information Systems
11-14 Nondepartmental
D. Community Development
1-3 Community Development Budget Summary
4-6 Planning
7-8 Building Inspection
9-10 Economic Initiatives
11-14 Town Produced Events
15 Signature Event Seed Funding
16 Community Grants
E. Police Department
1-3 Police Department Budget Summary
4-8 Police Administration
9-13 Patrol
14-15 Investigations
F. Public Works
1-3 Public Works Budget Summary
4-9 Roads and Bridges
10-15 Parks
Town of Avon
2016 Annual Budget
Table of Contents
Page 3
G. Engineering
1-2 Engineering Budget Summary
3-5 Engineering
6-11 Buildings and Facilities
H. Recreation
1-3 Recreation Budget Summary
4 Special Events
5-8 Recreation Administration
9-10 Adult Programs
11-13 Aquatics
14 Child Care
15-16 Fitness
17-19 Guest Services
20-22 Youth Programs
23 Cabin
VI. Enterprise Fund Departments
I. Transportation
1-3 Transportation Department Budget Summary
4-7 Transit Administration
8-10 Transit Operations
11-12 Transit Wash Bay
J. Fleet Maintenance
1-2 Fleet Maintenance Department Budget Summary
3-8 Fleet Maintenace
VII. Supplemental
1-2 Personnel Schedule - Full-time Employees
3-5 Position Classifications and Salary Ranges
6-25 Chart of Accounts
THIS PAGE INTENTIONALLY LEFT BLANK
Town of Avon Organizational Chart
Section I, Page 2
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west
of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of
U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate
Highway 70 from east to west. The primary transportation route to and from Avon is I-70.
Aviation services and transportation are available at the Eagle County Airport, 24 miles west
of the Town. The Town provides bus transportation services within the Town and offers a
high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served
by the Eagle County Regional Transit Authority which provides bus service throughout Eagle
County. Eagle County encompasses approximately 1,694 square miles and spans from the
summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is
public – comprised of National Forests, wilderness areas, Bureau of Land Management
properties, and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census
reported a population of 6,447. This figure represents the permanent resident population.
Total population increases significantly during the winter season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Clerk and Municipal Judge. The Town Manager is responsible for carrying out the policies
and ordinances of the Council, overseeing the day-to-day operations of the Town, and for
appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November, 2012, and the remaining
four to be elected in November, 2014. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings
of council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4)
Council members are required for the adoption of an ordinance, resolution, order for
appropriation, approval of contract or approval of intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed
value of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. The Town has the power
by state statute to extend its corporate limits by annexation, which is done periodically
when deemed appropriate by the Town Council.
Section I, Page 3
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial
planning and control. No later than October 15th, the Town Manager submits to the Mayor
and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and
estimated revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to
the budget may increase the authorized expenditures to any amount greater than the total
amount of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by
the Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Vail was ranked in SKI Magazine Reader’s Resort Survey as the #3 ski resort
in North America for the 2012-2013 season, while Beaver Creek Resort was ranked 9th.
In addition to skiing and associated winter-time activities, the area promotes a number of
summer activities. The Town of Avon sponsors numerous special events throughout the
year to area residents and visitors including a 4th of July fireworks display; multiple sporting
events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like
the Father’s Day Fishing Derby. Avon’s Whitewater Park, with three distinct water features,
is also open all summer for boaters and spectators to enjoy. Offering several championship
golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40
golf communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
TOWN OF AVON
2016-2017
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 15-16, Series of 2015
October 13, 2015
Section I, Page 4
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring
investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of
Avon. This work of the Council has been done since 2013, when the Town’s first Strategic Plan was developed
and adopted at regular Council meetings, with meeting notice.
In July of 2015, the Town Council provided the opportunity for residents and businesses to identify the most
important issues in the Town through civic engagement outreach at open houses. The outreach was specific to
the development of a community survey, which was distributed to all residential households and businesses in
Avon to on August 3, 2015. Results were presented to Council on September 22, 2015. The results have aided the
Council in identifying priorities over the next several years and have provided information as to other methods to
engage the public in the vision and strategic planning of the Town.
The Strategic Plan is updated each year to reflect dynamic change, as may be needed, and to present to the Avon
community the important work planned by the Town over the planning period.
• The following section presents the Strategic Plan Vision, which provides a dynamic overview describing
the way of life in Avon, the values the community holds and serves as a comprehensive statement
regarding the focus and directed outcomes of the Town’s work.
• From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the
Town. The four outcomes, with successes, challenges and strategies to achieve each vision are detailed,
resulting in a Strategic Plan.
• Once the Strategic Plan is adopted, a budget is prepared to meet the multi-year program, followed by
each department submitting a business work plan to the Town Manager identifying the timing and
process for implementing each strategy. Progress on the work plans are monitored to ensure outcomes
are met.
Section I, Page 5
Strategic Plan Vision
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a focus on
families and workers, and that will build on its strengths to become a nationally and internationally recognized
year-round mountain resort community. Committed to providing a high level of municipal services for our
citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational
and educational offerings in partnership with our broader community and regional public and private sector
agencies, thereby ensuring sustained economic vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at its
founding and in its early years. It is this superior level of quality development that Avon believes will be its
comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and the
built environment. The importance of vibrancy and activity within the Town will be supported by attracting an
array of new and diverse cultural and recreational events to Avon which are in concert with the values of our
community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that will
lead the successful implementation of this vision for the growth and development of Avon.
Section I, Page 6
Strategic Plan Fiscal Years 2016-17
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy, attentive to
business retention and proactively partnering with the private sector to expand Avon’s retail and commercial
base. The Town’s commitment to planning for future growth; openness to new community development
trends; and, recognition of private property interests and the costs of doing business with the Town, sets forth a
dynamic relationship for the successful construction of the built environment and business growth.
RECENT SUCCESSES
MEDICAL OFFICE BUILDING NEGOTIATION, APPROVAL
& BUILDING PERMIT - AVON ROAD SAFETY
IMPROVEMENTS FOR PEDESTRIANS AND BIKES -
ELEMENTARY SCHOOL STREET SAFETY
IMPROVEMENTS - DEVELOPMENT OF WALKABILITY
PLAN & WAYFINDING IMPROVEMENTS - BUFFALO
RIDGE BUS SERVICE - BUS SHELTER PLANNING &
FUNDING – STREET & PUBLIC LOTS PARKING
PROMOTION - BRAND PLATFORM ADOPTED
MARKETING RFP DISTRIBUTED - REGIONAL AND KEY
STAKEHOLDER MEETING PARTICIPATION
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL HOUSING FOR
WORKERS & SENIORS - FEW HOUSING OWNERSHIP
OPPORTUNITIES - CHANGING DEMOGRAPHICS OF THE
SKI INDUSTRY & INCREASED COMPETITION
STRATEGIES
Tier 1 Priorities
Update the comprehensive plan, including demographic data update and consideration of policy support
for the millennial generation and seniors
Develop diverse options for local working housing through public - private partnerships; study successful
models in other resort communities
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding.
Complete Wildridge design guidelines to address constraints and neighborhood compatibility
Tier 2 Priority
Map railroad right-of-way and Town easements to evaluate transportation options
Work with local merchants on a bike sharing program
Evaluate the pros and cons of zoning Wildridge
Conduct a survey in the Wildridge development to assess interest in transit ridership, including but not
limited to days and hours of operation
On-going
Maintain a strong partner relationship with our business community, developers, Vail Valley Partnership
and the Vail Leadership Institute
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities
Section I, Page 7
Strategic Plan Fiscal Years 2016-17
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the
Town. Avon will promote sustainability through the funding of programs and projects to protect the Town’s
and the regions clean waters and clean air.
RECENT SUCCESSES
WATER AUTHORITY MASTER PLAN COMPLETED -
AVON & POST BLVD ROAD IMPROVEMENTS/ WATER
CONSERVATION - IBC/WILDLAND FIRE UPGRADE -
WILDLAND FIRE MODULE IN WILDRIDGE
CURRENT CHALLENGES
POTENTIAL COLORADO WATER COMPACT CALLS &
SHORTAGES - WILDFIRE POTENTIAL - POTENTIAL
LONG-TERM DROUGHT IMPACTS - EAGLE RIVER
PROTECTION - CLIMATE CHANGE - RESOURCE COST
ESCALATION
STRATEGIES
Tier 1 Priorities
Within the Council membership, develop succession knowledge of water rights and understandings in the
Water Master Plan Agreement so that institutional history and relevant facts are retained and serve as
the basis for future domestic water decisions
Participate with Water Authority representatives to develop a program and policy for the accounting and
dedicated use of unallocated water held by the Authority
Partner with ERFPD on wildfire protection, methods and education
Continue with the Water Authority, Avon representatives and Mountain Star residents to reach resolution
of the Mountain Star water tank, fire flow, and system delivery issues
Amend the Town’s landscape code to more effectively replace vegetation which has been removed
Tier 2 Priorities
Process Annexation and Zoning applications, including surveying and public notification requirements, for
the 85.99 acre “Village Parcel” deeded to Town through the Eagle Valley Land Exchange of 2013
Evaluate climate action plan/adaptation needs for public and private properties
Evaluate waste reduction options
Resolve Avon Drinking Water Facility fenced area for ownership and/or lease to the Water Authority; and,
in the interim, remediate liability concerns
Assess the Town's public tree stock in the park and in right-of-ways for timely replacement
On-going
Participate as a member of the Urban Run-off Group to evaluate and support, as appropriate, needed
Eagle River improvements
Section I, Page 8
Strategic Plan Fiscal Years 2016-17
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with existing special
events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which
meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive
sense of place and public.
RECENT SUCCESSES
PAVILION COMPLETION & DIVERSE ACTIVATION -
MAIN STREET MALL COMPLETION & ACTIVATION -
2015 CHAMPIONSHIPS APRES AVON & AUDI SUCCESS -
WEST AVON MULTI-USE TRAILS CONSTRUCTED &
MAINTAINED - MALL MOBILE CART PROGRAM -
SOLICITATION FOR 3RD PARTY PAVILION
CONTRACTOR - RECREATION CENTER UPGRADES -
PLAYGROUND RFP – MARKETING PLAN RFP
CURRENT CHALLENGES
IDENTIFYING & NURTURING A DIVERSE &
SUSTAINABLE YEAR-ROUND SCHEDULE OF CULTURAL
EVENTS - SUMMER REVENUE, WHEN MEASURED BY
SALES TAX, LAGS WINTER RECEIPTS.
STRATEGIES
Tier 1 Priorities
Fund a diverse program of vibrant arts, educational, cultural and recreational offerings at the Pavilion & Mall
Upgrade and relocate the Nottingham Park Playground, prioritizing this project for a 2016 GOCO grant
application
Update the Avon Trails Plan to provide a comprehensive, prioritized soft and hard trails plan, including trail
connectivity; pursue grant funding
Develop and fund an effective marketing plan for civic engagement, Avon’s events, revenue-generating
programs, vacation amenities (including lake, beach, and trails), and promoting Avon as a place to play, work
and live. The plan will evaluate the use of social media, website and print media. Reaching all segments of the
population is paramount, including but not limited to residents, visitors, the younger generation and Hispanic
population.
Tier 2 Priorities
Provide needed improvements to Whitewater Park, its parking and access
Support regional World Class events and the Walking Mountains School
Build photo monuments around the commercial core to memorialize Avon’s history
Work to keep and maintain the Hahnewald Barn on site
If possible, find a new location for Blacksmith Barn
As appropriate, share the results of the Community Survey with potential business interests in terms of types
of businesses and services desired in Avon
On-going
Maximize the grant resources available through potential sources available such as through the Office of
Economic Development and International Trade, including its new Outdoor Industry Recreation Office; a
Scientific & Cultural Facilities District, and Department of Local Affairs
Section I, Page 9
Strategic Plan Fiscal Years 2016-17
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a “competitive” business and in a manner which is
client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing best
practices, and using Town resources effectively and efficiently in each department. Provide for the development
of capital projects, which support the community-resort economy, and promote the Town brand through a five-
year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you-go, new mill levy
and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative and resilient to change
RECENT SUCCESSES
COUNCIL STRATEGIC PRIORITY DIRECTION/PLAN -
BALANCED BUDGETS/RESERVES MAINTAINED -
RESPONSIVENESS FOR WYNDHAM AND MEDICAL
OFFICE BUILDING REVIEWS - COMMUNITY SURVEY -
CIVIC ENGAGEMENT PROGRAMS - TOWN HALL STUDY
COMPLETED - DEFFERED MAINTENANCE FUNDING -
EXPENDITURE SAVINGS FROM ORGANIZATIONAL
RESTRUCTURING,IMPLEMENTATION OF POWERPLAN
RFP SOLICITATION FOR TRACT G
CURRENT CHALLENGES
FUNDING FOR TOWN HALL/PUBLIC SAFETY FACILITY -
FUNDING FOR OTHER CAPITAL PROJECTS - CIVIC
ENGAGEMENTOUTREACH CHALLENGES - LABOR
FORCE COMPETITION - COMPETING FOR GRANTS FOR
PUBLIC PROJECTS
STRATEGIES
Tier 1 Priorities
Determine location(s), costs and financing plans for the Town Hall and Police Department
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate
Tier 2 Priority
In a collaborative work group, with Eagle County, its municipalities and major metropolitan districts,
review Eagle County’s revenues and expenditures apportionment
On-going
Provide strategic Council leadership, consistently practicing open and transparent government
Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees, a
bi-annual community survey, volunteerism program, etc.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to
economic fluctuations; transfer surplus funds to capital projects
Continue to develop annual Department work plans, which are measurable and maintain accountability
Hold annual or bi-annual sessions in joint meeting settings with government partners
Section I, Page 10
TOWN OF AVON
2016-2017 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 11
Items Impact Strategy
Property Taxes
The preliminary certification of values
indicates that the Town's gross
assessed value will increase by
17.1%. Projecting a 10% increase in
2016.
General Fund revenues will increase
by $254,057 in 2016 and remain flat
for 2017.
Continue to encourage growth and
new construction.
Avon URA TIF
The preliminary certification of values
indicates that the Town Center West
TIF District's assessed value
increased by $4,977,850 or 43.3%.
This increase is largely due to the
completion of the Wyndham project.
Avon URA TIF revenues will increase
by approximately $305,129.
Approximately two-thirds of this
increase is due to the Wyndham.
Continue to model revenues in the
URA for possible leveraging of TIF
financing. Continue to evaluate
possible additional URA plan areas
subject to redevelopment.
Sales Tax Revenues
Year-to-date sales tax revenues are
up 11.61% from the same period last
year.
Through June, sales tax revenues are
over budget by a total of $390,943.
Continue to encourage new
businesses, ease the administrative
burden of licensing and sales tax
reporting by offering on-line filing.
Accommodation Tax Revenues
Year-to-date accommodation tax
revenues are up 14.86% from the
same period last year.
Through June, accommodation tax
revenues are over budget by a total of
$89,097.
Continue to implement the new
licensing requirements of short-term
rentals, and ensure the compliance
with the Town's new ordinance.
Real Estate Transfer Tax
Year-to-date revenues are down from
the previous year by $82,809 or
5.75%. However, RETT from the sale
of Wyndham vacation points have
failed to materialize.
A write-down of estimated revenues of
$1,325,312 is necessary to reflect the
delay in Wyndham vacation ownership
shares. RETT revenues in 2016 are
estimated at $1.8 million and for 2017
$1.9 million.
Revenues projected from the
Wyndham have been removed from
the CIP long-range plan so that the
Town may be assured of being able to
pay for projects without these
revenues.
The situational analysis is intended to communicate short-term factors that may influence the decisions that will be
made in the final development and approval of the 2016-2017 budget. Below is a matrix of issues identified by staff
that may affect the Town as part of its budget planning process. Early identification allows the Town to be proactive
during budget development.
REVENUES
TOWN OF AVON
2016-2017 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 12
Personnel
Through reorganization of
departments and constant review of
employee job duties and
responsibilities there have been
significant budgetary savings in the
past two years. In 2016 we see
staffing needs in certain departments.
2016 budget include a Human
Resources director, long-range
planner, Transit operations
supervisor, and Transit wash-bay
operator. Positions eliminated for
2016 are the Economic Initiative
director.
Continue to review vacant positions
for potential savings and work
efficiencies prior to re-hire.
Employee Compensation
In 2014 a step pay program was
implemented for all job classifications,
each well defined in terms of job
description, responsibilities, and
qualifications required for
performance. To qualify for
advancement to the next higher step,
an employee must demonstrate work
at high level of competence.
The staff anticipates a cost of
approximately $290,577 associated
with the step program and related
market increases for 2016.
Continue to work on and improve the
now implemented pay-for-
performance step program for 2016-
2017 with a long-term commitment
toward the program, including annual
market surveys, employee evaluations
and funding.
Capital Improvements
Town staff prepare a long-range
capital improvements plan that
models forecasted revenues against
priorities in capital projects based
upon the Council's strategic plan and
other criteria.
Because of delays in receipt of
anticipated real estate transfer tax
from the Wyndham, resources from
other funds, including the General
Fund and Equipment Replacement
Fund are having to be transferred into
the Capital Projects Fund.
Continue to prioritize capital projects
and identify projects that should be
financed vs. pay-as-you-go.
Joint Public Safety Facility
A new joint public safety facility is
being planned and designed in
partnership with the Eagle River Fire
District.
Town Council will make a final
decision in November whether to
move forward with the project. The
cost of the project and how it will be
financed is not included in the current
long-range CIP.
Continue to assist Council in their
decision-making efforts regarding
costs, funding, elections, etc.
Town Hall
A facility assessment and Space
Needs Analysis has been completed
for Avon Town Hall.
A number of decisions remain to be
made regarding a possible
replacement or refurbishment of Town
Hall. The costs and possible funding
options are not currently included in
the long-range CIP.
Continue to assist Council in their
decision-making efforts regarding
costs, funding, elections, etc.
Fund Balances and Contingencies
Revise reserve policy to calculate an
appropriate reserve percentage based
upon total expenditures. Amounts
over and above the reserve minimum
would be assigned to be used for
capital improvements.
There is no impact to revenues
related to changing the General Fund
reserve policy.
Continue to maintain adequate
reserves and fund deferred
maintenance.
EXPENDITURES
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 1
Fund Fund Type Purpose Major Revenue Sources
General Fund General
The Town’s primary operating fund.
It is used to account for all activities
of the Town not required to be
accounted for in some other fund.
General property taxes, sales taxes,
utility taxes, lodging taxes, franchise
fees, licenses & permit fees,
intergovernmental revenues,
recreation charges, fines &
forfeitures, investment earnings,
other miscellaneous revenues.
Avon Urban
Renewal Fund
Special
Revenue -
Major
Used to account for the activities of
redevelopment that are undertaken
by the Avon Urban Renewal
Authority, including issuing debt and
constructing public improvements.
Property tax increment revenues,
bond proceeds
Water Fund
Special
Revenue -
Major
Used to account for the cost of
maintaining certain water-related
assets and for the receipt of water
surcharges and tap fees within the
Town limits.Water surcharges, tap fees.
Debt Service
Fund
Debt
Service
Used to account for the
accumulation of resources for the
payment of principal and interest on
the Town's general obligation and
revenue bonds.
Property taxes, transfers-in from
other funds.
Capital Projects
Fund Capital
Used to account for the acquisition
and construction of major capital
facilities and infrastructure.
Real estate transfer taxes, transfers-
in from other funds.
Transit Fund Enterprise
Use to account for activities involved
in operating the Town's transit
system.
General Improvement District No.1
property taxes, contracts with other
local entities and wash bay charges.
Fleet
Maintenance
Fund Enterprise
Used to account for activities
involved in performing maintenance
of Town fleet and certain other
equipment and for certain 3rd party
entities.
Charges for services from Town
departments and 3rd party entities,
and sales of fuel.
Equipment
Replacement
Fund
Internal
Service
Used to account for the rental of
vehicles and equipment to Town
departments for the accumulation of
funds for future replacement.
Rental charges to other funds and
departments for use of equipment,
sales of capital assets, and capital
lease proceeds.
Town Center
West
Maintenance
Fund
Special
Revenue-
Non-major
Maintenance of Town Center West
mall, Lake Street, and Avon Station
areas.
Transfers in from Avon URA and
General Fund.
The Town of Avon provides an extensive range of municipal services. The following is a description of the
Town's funds with major revenue sources listed.
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 2
Fund Fund Type Purpose Major Revenue Sources
Community
Enhancement
Fund
Special
Revenue-
Non-major
Used to account for revenues
received from the 1% Community
Enhancement Fee for use for
beatification projects, energy
conservation projects, equipment
and technology upgrades for
schools, scholarship funds,
acquisition of open space and/or
park land, sponsorship of special
community events, and
undergrounding of overhead electric
and other utility lines.
1% Community Enhancement Fee
from Holy Cross pursuant to
franchise agreement.
Affordable
Housing Fund
Special
Revenue-
Non-major
Used to account for accumulation of
resources received and restricted for
use in the Town's affordable housing
program.Affordable housing exaction fees.
Facilities
Reserve Fund
Special
Revenue-
Non-major
Used for the accumulation of
resources for deferred maintenance
and replacement of major
components of Town facilities.Transfers-in from General Fund.
Basis of Budgeting
All Town funds are budgeted using a current financial resources measurement focus and the modified
accrual basis of accounting. Under the modified accrual basis, revenue is recorded when it is both
measurable and available. Available means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period (60 days). Major sources of revenues which are
susceptible to accrual include property taxes, accommodations and sales taxes, and certain
intergovernmental revenues. Expenditures generally are recorded when the liability is incurred, as under
full accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due.
Section II, Page 3
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating and
CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall prepare and
submit to the Council a recommended budget for the next fiscal year and an accompanying
message. The Town Manager may delegate this responsibility to a budget officer. If so
delegated, the budget officer has full responsibility for managing the coordination and
administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be on
policy issues. Major policy issues such as funding priorities and “macro” problems shall be
described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable time
and energy to examining details of government operations. This watchdog function is important
and is an inevitable part of the budget review process. However, excessive review of details may
preclude thoughtful study of broader policy issues that rightfully should dominate public policy
debate. The Town Manager, Budget Officer, and Department Directors shall be expected to
provide sufficient information to help frame the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public study and
effectively communicates key economic issues and fiscal policies. The Town should avoid
preparing a budget document that is so detailed that it does not communicate effectively with the
public.
Long-range Planning. The operating budget shall be developed with a focus on long-term
financial stability. Long-term financial commitments should be evaluated closely. Nonrecurring
revenues and resources should not be used to finance continuing operations. Multi-year
projections of revenues and expenditures for the general, special revenue, and debt service funds
will be prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the
budgeting process as well as during the Council’s public review and budget adoption. Efforts to
improve the legitimacy of the budgeting process by involving the public shall be encouraged.
Town Council and staff should seek to obtain resident and business reactions before the budget
becomes adopted.
Level of Service. The Town shall endeavor to maintain current levels of service to its citizens.
No increase or decrease in service should be planned with the exception of items discussed
during the budget planning process.
Section II, Page 4
Performance Measurement. Efficiency and economy in the delivery of Town services is
always a priority. Where possible, the Town will endeavor to integrate performance
measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual
basis of accounting. Under this method, revenues are recognized when susceptible to accrual,
that is, measurable and available. Available means collectible in the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures, other than
interest on long-term obligations that is recorded when due, are recognized when they are
expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting.
While this method is not recognized as generally accepted for proprietary funds, it remains the
most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by
the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralize accounting system.
Accounting records are maintained in accordance with all legal requirements and generally
accepted accounting principles. This automated accounting system, including the Finance
Department’s policies and procedures and organizational structure, provide multiple levels of
controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs an independent certified public
accounting firm to annually audit its accounting records and review its internal controls. The
Town also submits its Annual Comprehensive Financial Report annually to the Government
Finance Officers Association for review regarding conformance to financial reporting standards.
The Town has received the Certificate of Achievement for excellence in Financial Reporting
each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable
revenue shortfalls and to insure desired cash flow levels. Fund balances should also be
maintained at levels sufficient to avoid undesirable borrowing.
Revenues. Revenues provide the resources by which the Town carries out its strategic plan,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its
supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be
established to ensure that rates are equitable and cover the total cost of providing the service or
that portion of the total cost deemed appropriated by the Town. All fee schedules should be
reviewed annually as a part of the budget process and adjusted accordingly.
Section II, Page 5
Grants. The Town shall aggressively seek a fair share of available State and Federal financial
support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to
applying for and accepting intergovernmental aid, the Town will examine the matching
requirements so that the source and availability of these funds may be determined before the
grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local tax
dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without
first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources
(current revenues plus beginning fund balance) will equal or exceed current expenditures. The
Town will avoid budgetary and accounting procedures which balance the budget at the expense
of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling
over short-term debt. The budget will provide for adequate maintenance and replacement of
capital plant and equipment. All budgetary procedures will conform with existing state and local
regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made without
the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total
operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a
competitive process. Vendors and Service providers should be selected using processes that
minimize opportunities for favoritism. The Town’s purchasing and procurement process should
encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of
surplus assets. Local vendors should be preferred only when such practices are shown to benefit
Town citizens and taxpayers. Emergency purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing
capital assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-
year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment
to a multi-year CIP program and relates directly to other long-range plans and policies of the
Town. The plan will be updated each year as part of the budget planning process. The plan may
include (in years other than the first year of the plan) “unfunded” projects that carry out the
Towns strategic and general objectives, but it should also include capital spending that identifies
specific projects that can and will be completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations but which have yet to be
expended.
Section II, Page 6
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations
during the annual budget process. Appropriations made in prior years for which expenditures
have not been changed nor projects completed will be reevaluated and incorporated into
appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be
prepared by staff when submitting a major capital improvement project to Council for
consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to
maintain capital improvements and addition staff needs must be identified, estimated and
amended if necessary, prior to making a final decision to approve and undertake a specific
capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for use.
Where new technologies permit labor savings or allow other cost reductions capital spending can
actually help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real
Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when
benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that
new development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits
enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
financing only considered when appropriate. Depreciable assets should, whenever
possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or expanded
facilities necessitated by growth should be financed primarily on a pay-as-you-go
basis, but when new improvements can be determined to benefit the overall
population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of life in
the Town of Avon and are consistent with the Town’s goals but cannot be categorized
as essential for the provision of basic services or maintenance of the useful life of
existing facilities. The source of funding in this category shall be determined by
looking to the ultimate beneficiary of the capital improvement.
Section III, Page 1
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 15,964,273$ 15,924,726$ 14,948,841 15,722,595$ 15,477,660$
Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental 1,963,946 1,652,956 1,190,762 3,620,742 1,534,341
Charges for Services 3,903,522 3,680,356 3,808,779 3,766,691 3,838,691
Fines and Forfeitures 131,513 106,612 131,612 116,900 116,900
Investment Earnings 45,844 24,113 23,863 45,025 45,372
Other Revenue 566,111 538,709 538,709 603,594 615,021
Total Operating Revenues 22,785,845 22,080,972 20,916,066 24,049,547 21,801,985
Other Sources
Sales of Fixed Assets 12,555 27,000 27,000 15,000 15,000
Capital Lease Proceeds 170,246 - - - -
Bond and Loan Proceeds - 3,800,000 3,800,000 2,500,000 1,600,000
Transfers-In From Other Funds 6,248,511 4,098,660 5,788,440 3,500,543 3,369,471
Total Other Sources 6,431,312 7,925,660 9,615,440 6,015,543 4,984,471
TOTAL REVENUES 29,217,157 30,006,632 30,531,506 30,065,090 26,786,456
EXPENDITURES
General Government and Finance 3,084,616 2,879,121 3,061,517 3,167,179 3,197,579
Community Development 456,063 1,455,162 1,471,513 1,174,639 1,087,086
Public Safety 2,726,711 3,001,223 3,008,713 3,253,284 3,352,052
Road and Bridge, Engineering and Utilities 1,669,401 4,361,591 4,258,317 4,212,418 4,180,949
Transportation and Fleet Maintenance 2,785,188 3,727,970 3,234,651 3,734,465 3,424,770
Parks and Recreation 3,784,166 1,459,752 1,484,230 1,580,019 1,622,227
Total Operating Expenditures 14,506,145 16,884,819 16,518,941 17,122,004 16,864,663
Debt Service 1,842,421 1,900,419 1,912,313 1,908,719 1,333,222
Capital Improvements and Equipment Replacement 8,533,403 7,046,911 4,560,596 5,829,909 3,894,083
Contingency - 100,000 25,000 100,000 100,000
Other Uses
Loan to ERFPD - - 717,989 - -
Transfers-Out To Other Funds 6,248,511 4,095,327 5,788,440 3,500,543 3,369,471
TOTAL EXPENDITURES 31,130,480 30,027,476 29,523,279 28,461,175 25,561,439
NET SOURCE (USE) OF FUNDS (1,913,323) (20,844) 1,008,227 1,603,915 1,225,017
FUND BALANCES, Beginning of Year 16,281,908 14,370,645 14,368,585 15,376,812 16,980,727
FUND BALANCES, End of Year 14,368,585$ 14,349,801$ 15,376,812$ 16,980,727$ 18,205,744$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section III, Page 2
Town Urban Community Affordable
General Center Renewal Enhancement Water Housing
Fund West Fund Fund Fund Fund
REVENUE
Taxes 11,977,899$ -$ 1,053,955$ -$ -$ -$
Licenses and Permits 174,000 - - - - -
Intergovernmental 990,710 - - - - -
Charges for Services 1,310,263 - - - 170,000 -
Fines and Forfeitures 116,900 - - - - -
Investment Earnings 25,000 - 4,712 - - 1,191
Other Revenue 364,900 - - 84,000 - 2,694
Total Operating Revenues 14,959,672 - 1,058,667 84,000 170,000 3,885
Other Sources
Sales of Fixed Assets - - - - - -
Capital Lease Proceeds - - - - - -
Bond and Loan Proceeds - - - - - -
Transfers-In From Other Funds 219,735 300,000 - - - -
TOTAL REVENUES 15,179,407 300,000 1,058,667 84,000 170,000 3,885
EXPENDITURES
General Government, Housing and Finance 3,141,229 - 950 - - 25,000
Community Development 1,174,639 - - - - -
Police 3,253,284 - - - - -
Public Works, Engineering and Utilities 4,090,065 - - - 122,353 -
Transportation and Fleet Maintenance - - - - - -
Recreation and Culture 1,281,738 298,281 - - - -
Total Operating Expenditures 12,940,955 298,281 950 - 122,353 25,000
Debt Service - - 660,860 - - -
Capital Expenditures - - - - - -
Contingency 100,000
Other Uses
Transfers-Out To Other Funds 1,952,000 - 550,000 100,000 100,000 -
TOTAL EXPENDITURES 14,992,955 298,281 1,211,810 100,000 222,353 25,000
NET SOURCE (USE) OF FUNDS 186,452 1,719 (153,143) (16,000) (52,353) (21,115)
FUND BALANCES, Beginning of Year 4,578,732 88,584 857,941 96,996 880,199 517,335
FUND BALANCES, End of Year 4,765,184$ 90,303$ 704,798$ 80,996$ 827,846$ 496,220$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section III, Page 3
Debt Service Internal
Facilities Fund Capital Service Percent
Reserve Bond Projects Transit Fleet Equipment of
Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ 546,531$ 2,100,000$ 44,210$ -$ -$ 15,722,595$ 65.38%
- - - - - - 174,000 0.72%
- - 2,158,434 328,000 - 143,598 3,620,742 15.06%
- - - 208,829 1,487,632 589,967 3,766,691 15.66%
- - - - - - 116,900 0.49%
- 750 13,372 - - - 45,025 0.19%
- - 80,000 72,000 - - 603,594 2.51%
- 547,281 4,351,806 653,039 1,487,632 733,565 24,049,547 100.00%
- - - - - 15,000 15,000
- - - - - - -
- - 2,500,000 - - - 2,500,000
- 578,808 820,000 1,282,000 300,000 - 3,500,543
- 1,126,089 7,671,806 1,935,039 1,787,632 748,565 30,065,090
- - - - - - 3,167,179 18.50%
- - - - - - 1,174,639 6.86%
- - - - - - 3,253,284 19.00%
- - - - - - 4,212,418 24.60%
- - - 1,948,496 1,785,969 - 3,734,465 21.81%
- - - - - - 1,580,019 9.23%
- - - 1,948,496 1,785,969 - 17,122,004 100.00%
- 1,126,089 121,770 - - - 1,908,719
- - 5,590,240 - - 239,669 5,829,909
100,000
- - 798,543 - - - 3,500,543
- 1,126,089 6,510,553 1,948,496 1,785,969 239,669 28,461,175
- - 1,161,253 (13,457) 1,663 508,896 1,603,915
- 510,375 5,354,135 631,793 192,819 1,667,903 15,376,812
-$ 510,375$ 6,515,388$ 618,336$ 194,482$ 2,176,799$ 16,980,727$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section III, Page 4
REVENUES
TOWN OF AVON
Financial Overview
Taxes
65.38%
Intergovernmental
15.06%
Charges for Services
15.66%
Investment Earnings
0.19% Licenses, Fines, Other
3.72%
2016 Total Operating Revenues
By Major Source
Taxes
71.47%
Intergovernmental
5.69%
Charges for Services
18.21%
Investment Earnings
0.11%
Licenses, Fines, Other
4.51%
2015 Total Operating Revenues
By Major Source
Section III, Page 5
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
TAXES
General Property Tax 2,800,288 2,772,917 2,826,055 3,392,297 2,792,190
Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000
Real Estate Transfer Tax 3,760,793 3,825,312 2,250,000 2,100,000 2,100,000
Sales Tax 7,097,201 7,056,531 7,498,723 7,787,072 8,097,355
Utility Tax 109,441 110,000 110,000 110,000 110,000
Accomodations Tax 995,540 989,966 1,079,063 1,122,226 1,167,115
VAA Retail Sales Fee 683,833 650,000 650,000 676,000 676,000
Franchise Fees 404,329 415,000 415,000 415,000 415,000
Total Taxes 15,964,273$ 15,924,726$ 14,948,841$ 15,722,595$ 15,477,660$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $15,722,595 or 65.38% of its operating revenues, through an
assortment of taxes in 2016. The chart and table below depicts the amount and type of taxes projected for 2016.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs
associated with providing general governmental type services to the community. The Town also has a 2.0% real estate
transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the
Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
21.58%
Specific Ownership Tax
0.76%
Real Estate Transfer Tax
13.36%
Sales Tax
49.53%
Utility Tax
0.70%
Accomodations Tax
7.14%
VAA Retail Sales Fee
4.30% Franchise Fees
2.64%
2016 Taxes By Type
Section III, Page 6
REVENUES
TOWN OF AVON
Financial Overview
Property Tax
For 2015, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will decrease from 3.251 to 2.809 mills due to a small increase in the Town's net
assessed valuation. In addition, the Avon Urban Renewal Authority has budgeted $1,053,955 in property tax
increment. Total property tax revenues for the Town are budgeted at $3,390,737 or 21.57% of total tax
revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Property Tax Levy
Section III, Page 7
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
13.32% Community
Development
6.40%
Public Safety
13.09%
Road and Bridge,
Engineering and
Utilities
18.52%
Transportation and
Fleet Maintenance
14.07%
Parks and Recreation
6.46%
Debt Service
8.32%
Capital Improvements
and Equipment
Replacement
19.84%
2015 Total Expenditures By Major Function*
General Government
and Finance
12.74%
Community
Development
4.72% Public Safety
13.09%
Road and Bridge,
Engineering and
Utilities
16.94% Transportation and
Fleet Maintenance
15.02%
Parks and Recreation
6.36%
Debt Service
7.68%
Capital Improvements
and Equipment
Replacement
23.45%
2016 Total Expenditures By Major Function*
Section III, Page 8
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2013 2014 2014 2015 2016
EXPENDITURES
Governmental Funds:
General Fund 14,360,940$ 14,690,988$ 15,855,451$ 14,992,955$ 15,274,566$
Special Revenue Funds 3,243,362 1,182,365 1,195,342 1,857,444 1,462,635
Debt Service Funds 1,268,091 1,105,345 1,117,239 1,126,089 579,144
Capital Projects Fund 9,020,716 8,800,638 6,301,327 6,510,553 4,666,241
Total 27,893,109 25,779,336 24,469,359 24,487,041 21,982,586
Proprietary Fund Types:
Transit Fund 1,166,050 2,029,119 1,509,014 1,948,496 1,586,519
Fleet Maintenance Fund 1,619,138 1,698,851 1,725,637 1,785,969 1,838,251
Equipment Replacement Fund 452,183 520,170 1,819,269 239,669 154,083
Total 3,237,371 4,248,140 5,053,920 3,974,134 3,578,853
TOTAL EXPENDITURES 31,130,480$ 30,027,476$ 29,523,279$ 28,461,175$ 25,561,439$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
59.76%
Special Revenue Funds
5.72%
Debt Service Funds
2.27%
Capital Projects
Fund
11.46%
Transit Fund
6.21%
Fleet Maintenance Fund
7.19%
Equipment
Replacement Fund
1.02%
2016 Total Expenditures By Fund Type
Section III, Page 9
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
OPERATING EXPENDITURES
Personnel 7,848,034$ 8,819,816$ 8,818,602$ 9,536,149$ 10,060,088$
Commodities 1,272,541 1,456,381 1,499,378 1,472,776 1,404,584
Contracted Services 1,639,560 2,406,490 2,121,846 1,870,140 1,728,619
Other Operating Costs 3,332,266 3,210,787 3,521,144 3,408,647 3,317,330
Debt Service 321,111 322,336 322,606 318,284 319,236
Capital Outlay 133,380 705,830 382,692 555,558 64,302
Total Operating Expenditures 14,546,892$ 16,921,640$ 16,666,268$ 17,161,554$ 16,894,159$
EXPENDITURES
TOWN OF AVON
Financial Overview
Personnel
55.57%
Commodities
8.58%
Contracted Services
10.90%
Other Operating Costs
19.86%
Debt Service
1.85%
Capital Outlay
3.24%
2016 Total Operating Expenditures By Category
Personnel
52.91%
Commodities
9.00%
Contracted Services
12.73%
Other Operating Costs
21.13%
Debt Service
1.94%
Capital Outlay
2.30%
2015 Total Operating Expenditures By Category
Section III, Page 10
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 4,716,678$ 5,316,311$ 5,181,271$ 5,786,750$ 6,109,714$
PTS Employees 662,675 657,577 657,337 602,321 584,797
Overtime & Other Misc. Wages 276,810 279,733 310,901 298,920 302,329
Benefits:
Insurance 1,525,201 1,827,229 1,942,483 2,050,777 2,226,166
Taxes 79,238 91,136 89,626 97,462 101,941
Retirement 549,738 614,209 603,414 664,366 699,513
Other Benefits 37,694 33,621 33,570 35,553 35,629
Total Personnel Costs 7,848,034$ 8,819,816$ 8,818,602$ 9,536,149$ 10,060,089$
EXPENDITURES
TOWN OF AVON
Financial Overview
Full-time Employees
60.68%
PTS Employees
6.32%
Overtime & Other
Misc. Wages
3.13%
Insurance
21.51%
Taxes
1.02%
Retirement
6.97% Other Benefits
0.37%
2016 Personnel Expenditures
Full-time Employees
58.75% PTS Employees
7.45%
Overtime & Other
Misc. Wages
3.53%
Insurance
22.03%
Taxes
1.02%
Retirement
6.84%
Other Benefits
0.38%
2015 Personnel Expenditures
Section III, Page 11
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 10,842,607$ 10,820,041$ 11,368,804$ 11,977,899$ 12,333,071$
Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental 937,927 967,456 970,968 990,710 1,000,743
Charges for Services 1,268,023 1,276,195 1,362,547 1,310,263 1,288,570
Fines and Forfeitures 131,513 106,612 131,612 116,900 116,900
Investment Earnings 26,432 15,000 15,000 25,000 25,000
Other Revenue 347,731 309,119 309,119 364,900 364,900
Total Operating Revenues 13,764,869 13,647,923 14,431,550 14,959,672 15,303,184
Other Sources
Capital Lease Proceeds - - - - -
Sales of Capital Assets - - - - -
Transfer-In From Capital Projects Fund 207,121 1,538,335 1,538,335 219,735 226,327
Total Other Sources 207,121 1,538,335 1,538,335 219,735 226,327
TOTAL REVENUES 13,971,990$ 15,186,258$ 15,969,885$ 15,179,407$ 15,529,511$
EXPENDITURES
General Government 2,884,616$ 2,878,171$ 3,060,567$ 3,141,229$ 3,196,629$
Community Development 456,063 1,455,162 1,471,513 1,174,639 1,087,086
Public Safety 2,726,711 3,001,223 3,008,713 3,253,284 3,352,052
Public Works 3,409,472 4,156,304 4,052,286 4,090,065 4,054,620
Recreation 1,654,078 1,203,128 1,215,373 1,281,738 1,319,179
Total Operating Expenditures 11,130,940 12,693,988 12,808,452 12,940,955 13,009,566
Contingency - 100,000 25,000 100,000 100,000
Other Uses
Transfers-Out to Town Center West Fund 45,000 150,000 150,000 250,000 300,000
Transfers-Out to Capital Projects Fund 2,025,000 345,000 1,545,000 120,000 370,000
Transfers-Out to Transit 860,000 1,102,000 1,026,999 1,282,000 1,220,000
Transfers-Out to Fleet Maintenance 300,000 300,000 300,000 300,000 275,000
Total Other Uses 3,230,000 1,897,000 3,021,999 1,952,000 2,165,000
TOTAL EXPENDITURES 14,360,940 14,690,988 15,855,451 14,992,955 15,274,566
NET SOURCE (USE) OF FUNDS (388,950) 495,270 114,434 186,452 254,945
FUND BALANCES, Beginning of Year 4,853,248 4,464,298 4,464,298 4,578,732 4,765,184
FUND BALANCES, End of Year 4,464,298$ 4,959,568$ 4,578,732$ 4,765,184$ 5,020,129$
FUND BALANCES:
Nonspendable -$ -$ -$ -$ -$
Restricted For:
3% TABOR Emergency Reserve 476,619 598,376 476,619 532,355 543,192
Assigned For:
Special Events - 121,878 47,878 275,000 350,000
Capital Improvements - - - 250,000 250,000
Unassigned:
25% Minimum Reserve Balance 3,590,235 3,672,747 3,571,363 3,693,239 3,701,142
Undesignated, Unreserved 397,444 566,567 482,872 14,590 175,796
TOTAL FUND BALANCES 4,464,298$ 4,959,568$ 4,578,732$ 4,765,184$ 5,020,129$
MUNICIPAL SERVICES
General Fund #10
Section III, Page 12
MUNICIPAL SERVICES
General Fund
Taxes
80.07%
Licenses and Permits
1.16%
Intergovernmental
6.62%
Charges for Services
8.76%
Fines and Forfeitures
0.78% Investment Earnings
0.17% Other Revenue
2.44%
2016 Operating Revenues
General Government
24.27%
Community
Development
9.08%
Public Safety
25.14%
Public Works
31.61%
Recreation
9.90%
2016 Operating Expenditures
Section III, Page 13
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
TAXES
General Property Tax 1,443,146$ 1,493,544$ 1,496,018$ 1,747,601$ 1,747,601$
Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000
Sales Tax 7,067,759 7,036,531 7,458,723 7,757,072 8,067,355
Utility Tax 109,441 110,000 110,000 110,000 110,000
Accommodation Tax 995,541 989,966 1,079,063 1,122,226 1,167,115
Other 25,710 20,000 40,000 30,000 30,000
VAA RSF 683,833 650,000 650,000 676,000 676,000
Franchise Fees 404,329 415,000 415,000 415,000 415,000
TOTAL TAXES 10,842,607$ 10,820,041$ 11,368,804$ 11,977,899$ 12,333,071$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
14.59%
Specific Ownership Tax
1.00%
Sales Tax
64.76%
Utility Tax
0.92%
Accommodation Tax
9.37%
Other
0.25%
VAA RSF
5.64%
Franchise Fees
3.46%
2016 Taxes
Section III, Page 14
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 2,109,079$ 96,717$ 442,175$ 469,704$ -$ 20,554$ 3,141,229$
Community Development 510,812 7,725 254,702 398,850 - 2,550 1,174,639
Public Safety 2,469,168 127,885 46,870 561,561 - 47,800 3,253,284
Public Works 1,712,408 456,589 843,623 1,021,595 - 55,850 4,090,065
Recreation and Culture 1,001,732 70,162 40,793 165,251 - 3,800 1,281,738
TOTAL OPERATING
EXPENDITURES 7,803,199$ 759,078$ 1,628,163$ 2,616,961$ -$ 130,554$ 12,937,955$
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Services
60.31%
Commodities
6.28%
Contracted Services
12.58%
Other Operating Costs
20.30%
Debt Service
0.00% Capital Outlay
0.98%
2016 Operating Expenditures
By Object Class
Section III, Page 15
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Taxes:
51101 General Property Tax $1,492,307 $1,492,044 1,492,044$ 1,746,101$ 1,746,101$
51102 General Property Tax - Delinquent Collections 4 500 500 500 500
51103 General Property Tax - Interest (15,663) 1,000 3,474 1,000 1,000
51104 General Property Tax - Abatements (33,502) -- - -
51201 Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000
51301 Sales Tax 7,067,759 7,036,531 7,458,723 7,757,072 8,067,355
51302 Utility Tax 109,441 110,000 110,000 110,000 110,000
51303 Accommodation Tax 995,541 989,966 1,079,063 1,122,226 1,167,115
51304 Penalties and Interest 25,512 15,000 35,000 25,000 25,000
51305 Sales Tax Audit Assessments 198 5,000 5,000 5,000 5,000
51307 VAA Retail Sales Fee 683,833 650,000 650,000 676,000 676,000
51402 Franchise Fees 404,329 415,000 415,000 415,000 415,000
51000 Total Taxes 10,842,607 10,820,041 11,368,804 11,977,899 12,333,071
Licenses and Permits:
52101 Liquor Licenses 5,949 7,000 7,000 7,000 7,000
52102 Business Licenses 22,300 20,000 40,000 40,000 40,000
52103 Contractor's Licenses 11,315 10,500 10,500 10,500 10,500
52201 Building Permits 162,446 107,900 207,900 107,900 107,900
52205 Road Cut Permits 8,626 8,000 8,000 8,000 8,000
52206 Other Licenses and Permits -100 100 - -
52207 Mobile Vendor Cart Permits -- - 600 600
52000 Total Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 7,563 8,000 8,000 8,000 8,000
53107 Ballistic Vests 1,892 1,400 1,400 2,475 -
State Grants
53204 LEAF Grant 15,618 22,000 25,512 22,000 22,000
53206 High Visibility Grant 20,050 14,000 14,000 14,000 14,000
Local Government/Other Agency
53402 Eagle County- Trail Safety and Repair - 10,000 10,000 - -
53900 Eagle River Youth Coalition 8,920 8,500 8,500 - -
Subtotal: Grants 54,043 63,900 67,412 46,475 44,000
State/County Shared Revenue:
53301 Conservation Trust 61,825 65,000 65,000 65,000 65,000
53302 Motor Vehicle Registration 26,010 22,000 22,000 22,000 22,000
53303 Highway User's Tax 186,860 182,445 182,445 183,000 183,000
53304 Cigarette Tax 41,460 40,000 40,000 47,000 47,000
53305 County Sales Tax 425,950 453,111 453,111 471,235 483,743
53306 Road & Bridge Fund 139,000 140,000 140,000 153,000 153,000
53308 State Severance Tax 2,779 1,000 1,000 3,000 3,000
Subtotal: Shared Revenue 883,884 903,556 903,556 944,235 956,743
53000 Total Intergovernmental 937,927 967,456 970,968 990,710 1,000,743
Revenue Detail
MUNICIPAL SERVICES
General Fund
Section III, Page 16
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Revenue Detail
MUNICIPAL SERVICES
General Fund
Charges for Services:
General Government:
54101 Sales of Map and Publications - -- - -
54102 Photocopying Charges 110 300 300 300 300
54103 License Hearing Fees 75 100 100 100 100
54104 Other Fees and Charges 2,788 1,250 1,250 1,250 1,250
54105 CC & Paper Filing Fees 694 250 250 - -
54201 Plan Check Fees 86,179 58,100 108,100 58,100 58,100
54202 Subdivision Review Fees 1,905 1,000 1,000 - -
54203 Design Review Fees 15,063 20,000 20,000 20,000 20,000
54204 Animal Control Fees 300 500 500 500 500
54205 Abatement Services 276 -- - -
54206 Fire Impact Fee Administration Fees 1,695 2,500 2,500 2,500 2,500
54301 Police Reports 625 600 600 600 600
54302 Police Extra Duty 21,750 20,000 20,000 20,000 20,000
54303 Fingerprinting Fees 5,328 4,000 4,000 4,500 4,500
54304 VIN Inspection Fees 16,915 13,000 18,000 18,000 18,000
54305 False Alarm Fees/Misc Police Dept Fees 885 1,000 1,000 1,000 1,000
54306 National Night Out 600 500 1,175 1,200 1,200
54399 DUI Reimbursement 20,559 14,000 22,092 22,092 22,092
Subtotal: General Govern.175,747 137,100 200,867 150,142 150,142
Recreation Facility:
54601 Admission Fees 708,888 751,500 751,500 751,500 751,500
54602 Program Fees 42,295 42,000 42,000 27,257 28,430
54603 Rentals 41,397 41,000 41,000 41,000 41,000
54604 Merchandise Sales 14,805 12,500 12,500 8,500 12,500
54605 Childcare 3,956 -- - -
54606 Rec Center Services 7,523 12,000 12,000 12,000 12,000
54607 Fitness Program Revenues 65,596 63,000 63,000 53,500 54,500
Other Recreation:
54651 Adult Program Revenues 10,459 11,000 11,000 36,200 14,350
54652 Cabin Equipment Rentals 26,102 30,000 9,500 2,000 2,000
54653 Athletic Field Rentals 3,909 5,500 13,500 5,500 5,500
54654 Cabin Concessions 2,781 3,000 50 200 1,000
54655 Youth Program Revenues 101,828 111,000 111,000 128,550 113,220
54676 Sponsorships 30,250 24,250 43,000 43,000 48,000
54678 Event Fees 14,817 9,275 28,000 9,775 9,775
54679 Special Event Admission Fees 17,670 23,070 23,630 41,139 44,653
Subtotal: Recreation 1,092,276 1,139,095 1,161,680 1,160,121 1,138,428
54000 Total Charges for Services 1,268,023 1,276,195 1,362,547 1,310,263 1,288,570
Section III, Page 17
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Revenue Detail
MUNICIPAL SERVICES
General Fund
Fines and Forfeitures:
55101 Court Fines - Traffic 64,617 60,000 60,000 60,000 60,000
55102 Court Fines - Criminal 24,572 20,000 40,000 30,000 30,000
55103 Court Fines - Parking 9,528 5,000 10,000 10,000 10,000
55105 Court Costs 9,005 8,000 8,000 8,000 8,000
55106 Jury Fees -150 150 150 150
55107 Bond Forfeitures 300 500 500 500 500
55110 Police Training Surcharge 9,030 8,250 8,250 8,250 8,250
55120 Police Forfeiture Revenue 14,461 4,712 4,712 - -
55000 Total Fines and Forfeitures 131,513 106,612 131,612 116,900 116,900
Investment Earnings:
57101 Interest 26,432 15,000 15,000 25,000 25,000
57000 Total Investment Earnings 26,432 15,000 15,000 25,000 25,000
Other Revenues:
58101 Recreational Amenity Fees 224,385 230,000 230,000 285,000 285,000
58109 Bond Issuance Fees 10,739 -- 9,800 9,800
58201 Lease of Town-Owned Property 57,327 44,019 44,019 40,000 40,000
58999 Miscellaneous Nonclassified Revenues 55,280 35,100 35,100 30,100 30,100
58000 Total Other Revenues 347,731 309,119 309,119 364,900 364,900
50000 TOTAL REVENUES $13,764,869 $13,647,923 14,431,550$ 14,959,672$ 15,303,184$
Section III, Page 18
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Adopted Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
General Government:
111 Mayor and Town Council 544,134$ 235,171$ 239,890$ 210,907$ 203,586$
112 Boards and Commissions 10,940 15,299 15,299 15,299 15,299
113 Town Attorney 174,128 155,000 155,000 130,000 130,000
121 Municipal Court 89,964 100,234 109,763 124,210 129,227
115 Town Clerk 162,057 124,747 119,161 135,636 121,287
131 Town Manager 270,259 353,069 359,067 366,967 379,235
133 Community Relations 116,451 125,360 132,355 149,897 137,580
Subtotal General Government 1,367,933 1,108,880 1,130,535 1,132,916 1,116,214
Human Resources:
132 Human Resources 214,755 220,886 371,589 411,819 439,522
Finance and IT:
141 Finance 707,288 774,084 779,580 812,834 836,694
143 Information Systems 314,597 385,028 383,706 384,847 405,120
149 Nondepartmental 280,043 389,293 395,157 398,813 399,079
Subtotal Finance and IT 1,301,928 1,548,405 1,558,443 1,596,494 1,640,893
Total General Government and Finance 2,884,616 2,878,171 3,060,567 3,141,229 3,196,629
Community Development:
212 Planning 229,089 277,000 288,835 317,767 317,538
213 Building Inspection 126,984 136,410 135,274 146,758 155,101
214 Economic Development 99,990 215,144 130,568 40,600 40,600
215 Town Produced Events - 623,758 366,864 314,364 323,847
216 Signature Event Seed Funding - 5,000 302,122 125,000 50,000
217 Community Grants - 197,850 247,850 230,150 200,000
Total Community Development 456,063 1,455,162 1,471,513 1,174,639 1,087,086
Police Department:
311 Administration 529,934 595,431 619,470 658,376 661,732
312 Patrol 1,972,310 2,162,311 2,136,521 2,331,166 2,411,493
313 Investigations 224,467 243,481 252,722 263,742 278,827
Total Police Department 2,726,711 3,001,223 3,008,713 3,253,284 3,352,052
Public Works
Engineering:
412 Engineering 221,685 488,935 378,633 273,664 263,627
418 Buildings and Facilities 962,572 1,121,795 1,160,027 1,109,892 1,058,365
Roads and Bridges:
413 Roads and Bridges 1,277,550 1,515,799 1,494,783 1,612,864 1,603,105
415 Parks and Grounds 947,665 1,029,775 1,018,843 1,093,645 1,129,523
Total Public Works Department 3,409,472 4,156,304 4,052,286 4,090,065 4,054,620
MUNICIPAL SERVICES
General Fund
Section III, Page 19
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Adopted Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
MUNICIPAL SERVICES
General Fund
Recreation Department:
513 Special Events 529,582 -- - -
514 Administration 210,714 198,528 214,045 238,223 235,491
515 Adult Programs 24,402 27,671 35,359 58,827 59,025
516 Aquatics 368,197 436,309 435,468 427,447 451,352
517 Childcare 26,461 -- - -
518 Fitness 152,084 138,344 131,054 132,740 132,517
519 Guest Services 212,579 252,537 272,204 292,090 305,999
521 Youth Programs 101,078 121,498 121,165 132,411 134,795
522 Cabin 28,981 28,241 6,078 - -
Total Recreation 1,654,078 1,203,128 1,215,373 1,281,738 1,319,179
TOTAL OPERATING EXPENDITURES 11,130,940$ $12,693,988 12,808,452$ 12,940,955$ 13,009,566$
Section III, Page 20
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Contingency Total
General Government:
111 Town Council 163,207$ -$ 8,800$ 22,400$ -$ 16,500$ -$ 210,907$
112 Boards and Commissions 13,299 - - 2,000 - - - 15,299
113 Town Attorney - - 130,000 - - - - 130,000
115 Town Clerk 88,371 3,550 19,925 23,790 - - - 135,636
121 Municipal Court 97,857 500 25,278 575 - - - 124,210
131 Town Manager 344,322 225 1,000 15,918 - 2,502 3,000 366,967
133 Community Relations 51,022 625 39,200 59,050 - - - 149,897
Subtotal General Govt 758,078 4,900 224,203 123,733 - 19,002 3,000 1,132,916
Human Resources Department:
132 Human Resources 362,565 13,347 13,130 22,777 - - - 411,819
Finance and IT:
141 Finance Department 686,016 10,100 90,394 24,772 - 1,552 - 812,834
143 Information Systems 222,352 34,645 73,333 54,517 - - - 384,847
149 Nondepartmental 80,068 33,725 41,115 243,905 - - - 398,813
Subtotal Finance and IT 988,436 78,470 204,842 323,194 - 1,552 - 1,596,494
Total General Govt and Finance 2,109,079 96,717 442,175 469,704 - 20,554 3,000 3,141,229
Community Development:
212 Planning 222,718 1,800 78,388 13,261 - 1,600 - 317,767
213 Building Inspection 135,723 625 3,750 6,660 - - - 146,758
214 Economic Development - - 28,600 12,000 - - - 40,600
215 Town Produced Events 152,371 5,300 143,964 11,779 - 950 - 314,364
216 Signature Event Seed Funding - - - 125,000 - - - 125,000
217 Community Grants - - - 230,150 - - - 230,150
Total Community Development 510,812 7,725 254,702 398,850 - 2,550 - 1,174,639
Public Safety:
Police Department:
311 Administration 575,584 18,560 28,946 34,336 - 950 - 658,376
312 Patrol 1,649,744 103,275 16,724 516,473 - 44,950 - 2,331,166
313 Investigations 243,840 6,050 1,200 10,752 - 1,900 - 263,742
Total Public Safety 2,469,168 127,885 46,870 561,561 - 47,800 - 3,253,284
Public Works
412 Engineering 231,054 30,500 6,000 6,110 - - - 273,664
413 Roads and Bridges 586,843 195,706 397,478 432,837 - - - 1,612,864
415 Parks 536,104 137,341 209,820 187,480 22,900 1,093,645
418 Buildings & Facilities 358,407 93,042 230,325 395,168 32,950 1,109,892
Total Public Works 1,712,408 456,589 843,623 1,021,595 - 55,850 - 4,090,065
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Section III, Page 21
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Contingency Total
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Recreation:
514 Administration 158,380 6,660 25,293 46,940 - 950 - 238,223
515 Adult Programs 51,905 6,922 - - - - - 58,827
516 Aquatics 364,698 28,005 15,000 18,794 - 950 - 427,447
518 Fitness 64,087 3,500 - 65,153 - - - 132,740
519 Guest Services 252,701 13,775 - 24,664 - 950 - 292,090
521 Youth Programs 109,961 11,300 500 9,700 - 950 - 132,411
Total Recreation 1,001,732 70,162 40,793 165,251 - 3,800 - 1,281,738
TOTAL OPERATING EXPENDITURES 7,803,199$ 759,078$ 1,628,163$ 2,616,961$ -$ 130,554$ 3,000$ 12,940,955$
Section III, Page 22
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
Fund: Town Center West
Maintenance Fund Budget Summary
SEE THE GENERAL FUND - PUBLIC WORKS DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Town Center West Maintenance Fund receives fund transfers in from the General and Urban Renewal Funds.
Monies are used for maintenance of the "pedestrian mall", including summer landscaping and winter snow
removal.
The Director of Public Works oversees the Fund budget, which is accounted for in the Public Works department.
Section III, Page 23
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue:
Insurance Proceeds -$ -$ -$ -$ -$
Miscellaneous Nonclassified Revenues - - - - -
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund 45,000 150,000 150,000 250,000 300,000
Transfers In - Urban Renewal Authority 200,000 100,000 100,000 50,000 -
TOTAL REVENUES 245,000 250,000 250,000 300,000 300,000
EXPENDITURES
Public Works:
Main Street Maintenance 219,851 256,625 268,857 298,281 303,048
Total Operating Expenditures 219,851 256,625 268,857 298,281 303,048
TOTAL EXPENDITURES 219,851 256,625 268,857 298,281 303,048
NET SOURCE (USE) OF FUNDS 25,149 (6,625) (18,857) 1,719 (3,048)
FUND BALANCES, Beginning of Year 82,292 102,390 107,441 88,584 90,303
FUND BALANCES, End of Year 107,441$ 95,765$ 88,584$ 90,303$ 87,255$
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 80,541 88,232 89,694 97,324 104,876
61106 Paid out Leave 0 837 861 931 1,006
61121 PTS Wages 18,445 21,660 15,000 19,240 19,240
[Entity] Budget Detail Desc.Note Total
[417] 1 26 Week PTS at $18.50/hour 19,240
Total 19,240
61151 Overtime Wages 84 3,600 1,600 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[417] TCW Staff Overtime 1,000
Total 1,000
61301 FT Pension 8,860 9,798 9,961 10,808 11,647
61302 PTS Pension 693 812 563 722 722
61304 Employee Assistance Prog 48 49 49 48 48
61401 FICA/Medicare 1,431 1,658 1,554 1,718 1,829
61501 Group Health and Life Insu 14,156 15,800 29,820 33,801 36,934
61505 Long-term Disability Insura 737 801 814 891 962
61507 Dental Insurance 1,053 1,182 2,340 2,765 2,907
61509 Worker's Compensation 3,818 4,218 5,237 6,375 6,812
61510 Unemployment Insurance 297 343 321 355 378
61000 Personnel Services 130,163 148,989 157,813 175,978 188,362
62202 Sand and Gravel 0 650 0 0 0
62205 Plumbing and Electrical Su 1,880 3,000 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[417] Replacement bollard components 2,000
[417] Irrigtation Components 500
Total 2,500
62206 Landscaping and Plant Ma 4,522 5,350 5,350 5,350 5,900
[Entity] Budget Detail Desc.Note Total
[417] Mulch 1,500
[417] Compost 500
[417] Annual & Perenniels 3,000
[417] Sod 0
[417] Seed 350
Total 5,350
62305 Chemicals 3,710 4,700 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[417] Fertilizer 1,000
[417] Icemelt 3,000
Total 4,000
Section III, Page 24
417 Town Center West Maintena Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62401 Gasoline 1,110 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[417] Unleaded Fuel 1,500
Total 1,500
62402 Diesel 1,460 1,700 500 500 550
[Entity] Budget Detail Desc.Note Total
[417] Diesel Fuel 500
Total 500
62805 Clothing and Uniforms 535 1,860 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[417] Outerwear (3ppl)400
[417] Work Clothing (3ppl)600
Total 1,000
62806 Safety Materials and Suppl 472 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[417] Work Boots 450
[417] Misc. Supplies 150
Total 600
62807 Consumable Tools/Small 1,731 2,650 1,000 2,500 450
[Entity] Budget Detail Desc.Note Total
[417] Hand Tools 350
[417] String Trimmer 650
[417] Push Mower 1,500
Total 2,500
62899 Other Miscellaneous Oper 4,045 5,000 5,000 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[417] Replacement LED Holiday Lights 2,500
[417] Misc. Materials 1,000
Total 3,500
62000 Commodities 19,465 27,010 21,450 21,450 20,000
63999 Other Purchased and Cont 28,784 43,200 37,760 36,360 36,360
[Entity] Budget Detail Desc.Note Total
[417] Weed Control 1,000
[417] Tree Care 3,000
[417] Snow Removal Contract 21,000
[417] Misc. Other repairs 1,000
[417] Mall Landscape Maintenance Contract 10,360
Total 36,360
Section III, Page 25
417 Town Center West Maintena Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 28,784 43,200 37,760 36,360 36,360
64203 Electric 9,423 10,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[417] Avon Station, Lettuce Shed Lane 10,000
Total 10,000
64401 Fleet Maintenance Charge 14,521 9,565 23,973 25,230 26,378
[Entity] Budget Detail Desc.Note Total
[417] Annual Fleet Maintenance Charges 25,230
Total 25,230
64402 Equipment Replacement C 15,624 15,989 15,989 22,035 21,220
[Entity] Budget Detail Desc.Note Total
[417] Annual Equipment Rental Charges 22,035
Total 22,035
64403 Washbay Charges 1,872 1,872 1,872 728 728
[Entity] Budget Detail Desc.Note Total
[417] Annual Washbay Charges - 2 vehicles 728
Total 728
64000 Other Operating Costs 41,440 37,426 51,834 57,993 58,326
66499 Other Machinery and Equi 0 0 0 6,500 0
[Entity] Budget Detail Desc.Note Total
[417] Polar Trac Plow Attachment 6,500
Total 6,500
66000 Capital Outlay 0 0 0 6,500 0
60000T Total Expenditures & O 219,851 256,625 268,857 298,281 303,048
Section III, Page 26
417 Town Center West Maintena Town of Avon
Line Item Detail
Section III, Page 27
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 700 700 700 700
Other Operating Costs - 250 250 250 250
Capital Outlay - - 40,000 - -
Total -$ 950$ 40,950$ 950$ 950$
Department Expenditures by Program
SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND
Fund: Avon Urban Renewal Fund Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban
Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in
2007, and is the only plan area within Avon; it has a 25-year life of increment finance. Property tax
increment revenues for 2016 are based upon an increment of $16,479,750 and an overlapping mill rate
of 61.588, resulting in a 40.7% increase in revenues from the previous year. This increase is due
primarily to the completion of the Wyndham Vacation Ownership development. Additional tax increment
revenues are anticipated in 2017 from the construction of the Buck Creek Medical Plaza. In 2016 and
2017, funds transferred to the Town Center West Maintenance Fund are reduced to $50,000 and zero,
respectively. Transfers-out to the Capital Projects Fund are budgeted at $500,000 and $400,000 for
2016 and 2017, respectively.
The Urban Renewal Fund is administered by the Finance Director.
Section III, Page 28
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 784,986$ 698,162$ 748,826$ 1,053,955$ 1,000,379$
Investment Earnings 4,492 3,141 3,391 4,712 7,853
Total Operating Revenues 789,478 701,303 752,217 1,058,667 1,008,232
TOTAL REVENUES 789,478 701,303 752,217 1,058,667 1,008,232
EXPENDITURES
Current:
General Government - 950 950 950 950
Capital Improvements - 40,000 40,000 - -
Debt Service:
Principal 305,000 320,000 320,000 410,000 395,000
Interest 239,573 229,504 229,504 218,240 203,808
Treasurer Fees 29,757 29,000 29,000 31,620 32,500
Fiscal Charges - 1,000 1,000 1,000 1,000
Total Operating Expenditures 574,330 620,454 620,454 661,810 633,258
Other Uses
Transfers Out - Capital Projects Fund 700,000 - - 500,000 400,000
Transfers Out - Town Center West Mtc. Fund 200,000 100,000 100,000 50,000 -
Total Other Uses 900,000 100,000 100,000 550,000 400,000
TOTAL EXPENDITURES 1,474,330 720,454 720,454 1,211,810 1,033,258
NET SOURCE (USE) OF FUNDS (684,852) (19,151) 31,763 (153,143) (25,026)
FUND BALANCES, Beginning of Year 1,511,030 826,178 826,178 857,941 704,798
FUND BALANCES, End of Year 826,178$ 807,027$ 857,941$ 704,798$ 679,772$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 197,938 178,787 229,701 76,558 51,532
TOTAL FUND BALANCES 826,178$ 807,027$ 857,941$ 704,798$ 679,772$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Section III, Page 29
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
DEBT SERVICE
933 Series 2013, Tax Increment Revenue Bonds
64303 Treasurer Fees 29,757$ 29,000$ 29,000$ 31,620$ 32,500$
65101 Principal 305,000 320,000 320,000 410,000 395,000
65102 Interest 239,573 229,504 229,504 218,240 203,808
65103 Fiscal Charges - 1,000 1,000 1,000 1,000
60000 TOTAL DEBT SERVICE 574,330$ 579,504$ 579,504$ 660,860$ 632,308$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section III, Page 30
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32016 Main Street Construction 33,986$ -$ -$ -$ -$
32018 Nottingham Road Streetlights - 40,000 40,000 - -
Total Capital Improvement Projects 33,986$ 40,000$ 40,000$ -$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Section III, Page 31
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fund: Community Enhancement
SEE CAPITAL PROJECTS FUND
ADMINISTRATION OF THE DEPARTMENT
Budget Summary
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon
has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by
Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted
to the following uses: beautification projects, energy conservation projects, equipment and technology
upgrades for schools, scholarship funds, acquisition of open space and/or park land and development,
sponsorship of special community events, and undergrounding of overhead electric and other utility lines.
The CEF generates approximately $84,000/year and at the end of 2016 there is estimated be $80,996
remaining in the CEF Fund Balance. The project in the CIP proposed to be funded by the CEF in 2016 is
the undergrounding of the power lines along the Eagle Valley Trail between Eaglebend Apartments and
Stonebridge Drive in 2016 ($100,000).
The Town Engineer administers the Community Enhancement Fund.
Section III, Page 32
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue:
Community Enhancement Fees 78,268$ 84,000$ 84,000$ 84,000$ 84,000$
Total Operating Revenues 78,268 84,000 84,000 84,000 84,000
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES 78,268 84,000 84,000 84,000 84,000
EXPENDITURES
Public Works:
Community Enhancement - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund 608,000 - - 100,000 -
TOTAL EXPENDITURES 608,000 - - 100,000 -
NET SOURCE (USE) OF FUNDS (529,732) 84,000 84,000 (16,000) 84,000
FUND BALANCES, Beginning of Year 542,728 18,728 12,996 96,996 80,996
FUND BALANCES, End of Year 12,996$ 102,728$ 96,996$ 80,996$ 164,996$
FUND BALANCES:
Restricted For:
Community Enhancement Projects 12,996$ 2,728$ (3,004)$ 80,996$ 164,996$
Assigned For:
US Hwy 6 Trail Project Undergrounding - 100,000 100,000 - -
TOTAL FUND BALANCES 12,996$ 102,728$ 96,996$ 80,996$ 164,996$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section III, Page 33
Fund: Water
Department: Water Utilities
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services
Commodities
Contract Services
Other Operating Costs
Capital Outlay
Total -$ -$ -$ -$ -$
Department Expenditures by Program
Water Utilities 170,166$ 205,286$ 206,031$ 132,353$ 136,329$
Total 170,166$ 205,286$ 206,031$ 132,353$ 136,329$
1. Installation of water meter and vault on Eaglebend Drive.
2. Managed water rights documentation for Nottingham Dam in Village (at Avon) and RICD.
3. Worked with Upper Eagle Regional Water Authority and Mountain Star HOA to resolve water tank issues.
Estimated Personnel Time 25%
Estimated Nonpersonnel Costs 20,813$
Total Activity Cost 33,089$
Performance Metric(s)Projects completed on time and on budget
Estimated Personnel Time 75%
Estimated Nonpersonnel Costs 62,437$
Total Activity Cost 99,264$
Performance Metric(s)Community Survey
2015 MAJOR ACCOMPLISHMENTS
DEPARTMENT OPERATIONS
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT OVERVIEW
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues
are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on
the water bill. Expenditures in the Water Fund include engineering and construction of projects, water
attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for
water quality monitoring, river clean-up and associated projects.
The Water Fund is administered by the Town Engineer. Approximately 20% of the Engineer's total
administration time is charged to the Water Fund.
Management of Capital Water Projects: Includes accounts payable and payroll processing and general
accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed
asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive
annual financial report.
Long-range Planning: Includes oversight of water rights and work on the resolution of issues with the Water
Authority as identified in the 2016-17 Strategic Plan.
Section III, Page 34
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services:
Water Surcharges 149,832$ 150,000$ 150,000$ 150,000$ 150,000$
Tap Fees 285,948 20,000 20,000 20,000 20,000
Tap Fees - Mountain Star 53,822 - -
Total Charges for Services 489,602 170,000 170,000 170,000 170,000
Other Revenues
Nonclassified Revenues - - - - -
TOTAL REVENUES 489,602$ 170,000$ 170,000$ 170,000$ 170,000$
EXPENDITURES
Water Utilities 170,166 205,286 206,031 122,353 126,329
Total Operating Expenditures 170,166 205,286 206,031 122,353 126,329
Other Uses
Transfers Out - Capital Projects Fund 157,764 - - 100,000 -
TOTAL EXPENDITURES 327,930 205,286 206,031 222,353 126,329
NET SOURCE (USE) OF FUNDS 161,672 (35,286) (36,031) (52,353) 43,671
FUND BALANCES, Beginning of Year 754,558 916,230 916,230 880,199 827,846
FUND BALANCES, End of Year 916,230$ 880,944$ 880,199$ 827,846$ 871,517$
FUND BALANCES:
Restricted For:
Water Projects 916,230$ 280,944$ 300,199$ 247,846$ 291,517$
Assigned For:
Mountain Star Water Tank Contribution - 600,000 580,000 580,000 580,000
TOTAL FUND BALANCES 916,230$ 880,944$ 880,199$ 827,846$ 871,517$
MUNICIPAL SERVICES
Water Fund #24
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 31,638 33,749 33,806 35,983 38,921
61106 Paid out Leave 0 330 331 357 367
61151 Overtime Wages 99 0 0 0 0
61201 Automobile Allowance 900 900 900 888 902
61301 FT Pension 3,480 3,749 3,755 3,997 4,322
61304 Employee Assistance Prog 8 8 8 8 8
61401 FICA/Medicare 491 507 508 540 583
61501 Group Health and Life Insu 4,699 5,217 5,597 5,860 6,405
61505 Long-term Disability Insura 160 164 164 168 171
61507 Dental Insurance 366 410 410 431 453
61509 Worker's Compensation 605 648 687 761 825
61510 Unemployment Insurance 95 105 105 112 121
61000 Personnel Services 42,543 45,786 46,272 49,103 53,079
62899 Other Miscellaneous Oper 0 33 33 0 0
62000 Commodities 0 33 33 0 0
63101 Legal Services 58,801 55,000 55,000 30,000 30,000
[Entity] Budget Detail Desc.Note Total
[424] Water Attorney Fees 30,000
Total 30,000
63102 Audit and Accounting Servi 1,500 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[424] 2016 Audit 1,500
Total 1,500
63104 Engineering Services 1,500 5,000 5,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[424] Engineering Services for Dam Monitoring 3,000
Total 3,000
63999 Other Purchased and Cont 36,823 69,967 44,447 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[424] Ditch Main., Water Water Quality Main.20,000
Total 20,000
63000 Purchased and Contract 98,624 131,467 105,947 54,500 54,500
64902 Financial Support, Donatio 28,750 28,000 28,000 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[424] Watershed Council, 4k 4,000
[424] Water Quality Monitoring, 13,5k 13,500
[424] Eagle River Cleanup 1k 1,000
Section III, Page 35
424 Water Utilities Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 18,500
64905 Insurance Premiums 250 0 259 250 250
[Entity] Budget Detail Desc.Note Total
[424] CIRSA Insurance Premium 250
Total 250
64000 Other Operating Costs 29,000 28,000 28,259 18,750 18,750
66102 Land Improvements 0 0 25,520 0 0
66000 Capital Outlay 0 0 25,520 0 0
69101 Operating Transfers-Out 157,764 0 0 100,000 0
[Entity] Budget Detail Desc.Note Total
[424] Transfer-Out - CIP (Pumphouse Pumps)100,000
Total 100,000
69000 Other Uses 157,764 0 0 100,000 0
60000T Total Expenditures & O 327,930 205,286 206,031 222,353 126,329
Section III, Page 36
424 Water Utilities Town of Avon
Line Item Detail
Section III, Page 37
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - - - - -
Other Operating Costs 200,000 - - - -
Capital Outlay - - - - -
Total 200,000$ -$ -$ -$ -$
Department Expenditures by Program
NO EXPENDITURES ARE PROVIDED IN THE 2016 BUDGET.
A PROGRAM FOR USE OF THE MONIES IN 2016-17 HAS YET TO BE DEVELOPED.
ADMINISTRATION OF THE DEPARTMENT
Fund: Affordable Housing Budget Summary
DEPARTMENT OVERVIEW
DEPARTMENT FINANCIAL SUMMARY
The Affordable Housing Fund was established to receive payment from two developments: $846,000
from the Westin Riverfront development, and $100,000 from the original Gates Development (now
known as The Ascent). The exactions were paid in full satisfaction of the employee housing impact fee
and mitigation requirements. Monies in the Fund may be used for any purpose deemed appropriate by
the Town Council. In late 2013, the Town Council approved a request to contribute $200,000 towards
the Augustana Castle Peak Senior Care facility in Eagle, Colorado. A supplemental budget
amendment was made for the 2014 budget in May, 2014
The Town Manager administers the Affordable Housing Fund.
Section III, Page 38
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Investment Earnings 1,311$ 1,231$ 1,231$ 1,191$ 1,059$
Other Revenue:
Nonclassified Revenues 2,429 2,510 2,510 2,694 2,681
Total Operating Revenues 3,740 3,741 3,741 3,885 3,740
TOTAL REVENUES 3,740 3,741 3,741 3,885 3,740
EXPENDITURES
General Government:
Affordable Housing 200,000 - - 25,000 -
Total Operating Expenditures 200,000 - - 25,000 -
TOTAL EXPENDITURES 200,000 - - 25,000 -
NET SOURCE (USE) OF FUNDS (196,260) 3,741 3,741 (21,115) 3,740
FUND BALANCES, Beginning of Year 709,854 513,594 513,594 517,335 496,220
FUND BALANCES, End of Year 513,594$ 517,335$ 517,335$ 496,220$ 499,960$
MUNICIPAL SERVICES
Affordable Housing Fund #25
Section III, Page 39
Fund: Facilities Reserve Fund Budget Summary
DEPARTMENT OVERVIEW
The Facilities Reserve Fund (FRF) was originally established to accumulate funds to maintain major Town of Avon
equipment that have a limited useful life and will need refurbishment or replacement such as elevators, air
handlers, and vehicle lifts. The Town has not budgeted monies for the FRF since 2009. These expensive pieces
of equipment also are appropriate to fund, depending on magnitude of cost and expected useful life, from the CIP
Fund or the General Fund. To reduce duplicate purposes, and to better identify funding priorities, the balance of
the FRF has been consolidated into the 2014 CIP Fund revenues.
Section III, Page 40
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue -$ -$ -$ -$ -$
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES - - - - -
EXPENDITURES
Public Works:
Facilities Maintenance - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund 413,251 - -
TOTAL EXPENDITURES 413,251 - - - -
NET SOURCE (USE) OF FUNDS (413,251) - - - -
FUND BALANCES, Beginning of Year 413,251 - - - -
FUND BALANCES, End of Year -$ -$ -$ -$ -$
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Section III, Page 41
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fund: Debt Service
SEE FUND SUMMARY
ADMINISTRATION OF THE DEPARTMENT
Budget Summary
DEPARTMENT OVERVIEW
DEPARTMENT FINANCIAL SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and
interest on the Town's debt not accounted for in any other fund. Property taxes are levied to pay the
Town's Series 2004 General Obligation Refunding bonds, which were issued to finance the Town's
roundabouts in 1996. The mill rate for 2016 is estimated to decrease slightly from 3.247 to 3.251 to
generate the amount of property taxes necessary to meet the debt service requirements. The Series 1999
Sales Tax Revenue Refunding Bonds matured and were paid in full in 2014. Also accounted for in this fund
are the Series 2010 Certificates of Participation issued for the Regional Transportation Facility, and the
2014B Certificates of Participation that will be used for street improvements. Funding for these bonds in
2016-17 is provided from revenues in the Capital Projects Fund.
The Finance Director administers the Debt Service Fund.
Section III, Page 42
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
REVENUES
Taxes:
51101 General Property Taxes 550,201$ 541,020$ 541,020$ 546,531$ -$
51102 Property Tax - Delinquent 1 - - - -
51103 Property Tax - Interest & Penalties (5,775) - - - -
51104 Property Tax - Abatement (12,352) - - - -
51000 Total Taxes 532,075 541,020 541,020 546,531 -
Investment Earnings:
57101 Investment Earnings 294 1,000 500 750 1,000
Other Sources:
59201 Transfers-In from Capital Projects Fund 732,375 563,325 578,106 578,808 578,144
59000 Total Other Sources 732,375 563,325 578,106 578,808 578,144
50000 TOTAL REVENUES 1,264,744 1,105,345 1,119,626 1,126,089 579,144
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal 445,000 - - - -
65102 Interest 20,248 - - - -
922 Series 2004, G.O. Refunding Bonds
65101 Principal 475,000 490,000 490,000 515,000 -
65102 Interest 58,012 40,200 40,200 20,600 -
924 Series 2010, Certificates of Participation
65101 Principal 125,000 130,000 130,000 135,000 140,000
65102 Interest 123,581 119,832 119,832 115,932 111,881
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal - 210,000 215,000 210,000 215,000
65102 Interest - 94,493 101,387 108,626 102,263
911
64303 County Treasurer Fees 10,787 10,820 10,820 10,931 -
65103 Fiscal Agent Fees 10,463 10,000 10,000 10,000 10,000
Total Debt Service 1,268,091 1,105,345 1,117,239 1,126,089 579,144
60000 TOTAL EXPENDITURES 1,268,091 1,105,345 1,117,239 1,126,089 579,144
NET SOURCE (USE) OF FUNDS (3,347) - 2,387 - -
FUND BALANCES, Beginning of Year 511,335 507,988 507,988 510,375 510,375
FUND BALANCES, End of Year 507,988$ 507,988$ 510,375$ 510,375$ 510,375$
MUNICIPAL SERVICES
Debt Service Fund #31
Section III, Page 43
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 462,707$ 635,368$ 609,364$ 757,986$ 801,870$
Commodities 87,059 124,177 83,989 109,962 109,962
Contract Services 35,974 98,452 69,913 62,762 62,762
Other Operating Costs 519,249 545,647 530,273 546,014 550,755
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 841 565,255 155,255 411,552 950
Total 1,166,050$ 2,029,119$ 1,509,014$ 1,948,496$ 1,586,519$
Department Expenditures by Program
Administration 205,150$ 244,086$ 235,325$ 239,797$ 245,640$
Operations 866,555 1,563,787 1,140,722 1,549,213 1,175,886
Wash Bay 94,345 221,246 132,967 159,486 164,993
Total 1,166,050$ 2,029,119$ 1,509,014$ 1,948,496$ 1,586,519$
Authorized Positions
Transit Superintendent 1 1 1 1 1
Transit Operations Supervisor 0 0 1 1 1
Transit Wash Bay Operator 0 0 1 1 1
Bus Drivers/CDL Drivers - TOTAL FTE 3 3 3 4 4
Total 4 4 6 7 7
1. Started the Red and Blue Line core bus service to include service to Buffalo Ridge,Wal-Mart and Home Depot.
2. Successful 2015 AWSC Transportation Plan with over 31,700 transit riders during the two week event.
3. Transit ridership continues to increase with a 11% jump in winter ridership over the previous winter season.
3. Administered continuation of the lease agreement with ECO for bus storage, with the adition of WiFi and vault
room use for the upcoming winter season.
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
2015 MAJOR ACCOMPLISHMENTS
The Transportation Department is the singular department of the Transit Fund and is responsible for all
transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing
and sustaining effective, safe, and consistent community transportation programs for the residents and guests of
the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town Council is
that the costs of providing services to the general public on a continuing basis be financed or recovered through
user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Director, who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the
summer.
Section III, Page 44
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:110,115$
Total Activity Cost:239,797$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:677,343$
Total Activity Cost:1,033,264$
Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.66
Black Line @ $2.54
Restaurant Shuttle @ $2.55
Winter on time performance 99%
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:333,616$
Total Activity Cost:508,921$
Performance Metric(s):Summer cost per rider per route - Blue and Red Lines - $2.85
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS
Summer on time performance - 99%
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development, strategic
planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger
feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA
certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region
VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party
contract execution. The Transit Director occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet
management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and
certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon
Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an
evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind
bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: The Blue and Red
Lines serve the Avon Core and residential areas other than Wildridge. In 2016, two (2) smaller 22-seat cutaway buses
will operate these summer routes. New this summer is the summer Restaurant Shuttle in operation from July 1, 2016
through August 15, 2016 with funding support from Beaver Creek. Hours and route frequency are summarized in the
table below.
Section III, Page 45
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:69,430$
Total Activity Cost:159,486$
Performance Metric(s):Internal Survey
Cost Recovery
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment.
The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based
upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual
Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Blue Line 6:30-6:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Red Line 6:30-10:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 3,060 $249,176
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 6:00-10:00 30 Min 1 30 Min 225 $70,030
Total Service Hrs 7,665 Total Service Hrs 6,085 $1,119,663
Grand Total Service Hours 13,750
Section III, Page 46
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 40,079$ 40,191$ 40,191$ 44,210$ 44,210$
Intergovernmental - 453,000 107,995 328,000 -
Charges for Services 282,878 263,066 263,066 208,829 221,930
Other Revenues 61,837 63,080 63,080 72,000 83,440
Total Operating Revenues 384,794 819,337 474,332 653,039 349,580
Other Sources
Transfers In from General Fund - Operating 860,000 1,020,000 1,000,000 1,200,000 1,220,000
Transfers In from General Fund - Capital - 82,000 26,999 82,000 -
Total Other Sources 860,000 1,102,000 1,026,999 1,282,000 1,220,000
TOTAL REVENUES 1,244,794 1,921,337 1,501,331 1,935,039 1,569,580
EXPENDITURES
Administration 205,150 244,086 235,325 239,797 245,640
Operations 866,555 1,563,787 1,140,722 1,549,213 1,175,886
Washbay 94,345 221,246 132,967 159,486 164,993
TOTAL EXPENDITURES 1,166,050 2,029,119 1,509,014 1,948,496 1,586,519
NET SOURCE (USE) OF FUNDS 78,744 (107,782) (7,683) (13,457) (16,939)
FUND BALANCES, Beginning of Year 560,732 639,476 639,476 631,793 618,336
FUND BALANCES, End of Year 639,476$ 531,694$ 631,793$ 618,336$ 601,397$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 47
Revenue Detail
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,000$ 40,191$ 40,191$ 44,210$ 44,210$
51103 Current & Delinquent interest 79 - - - -
51000 Total Taxes 40,079 40,191 40,191 44,210 44,210
Intergovernmental:
Federal Grants:
53104 FTA Grant - 453,000 107,995 328,000 -
53000 Total Intergovernmental - 453,000 107,995 328,000 -
Charges for Services:
Transportation:
54501 Beaver Creek 124,250 100,000 100,000 111,899 125,000
54507 Wash Bay Services- External 81,246 84,000 84,000 50,000 50,000
54902 Wash Bay Services- Internal 77,382 79,066 79,066 46,930 46,930
54000 Total Charges for Services 282,878 263,066 263,066 208,829 221,930
Other Revenues:
58201 Lease of Town-owned Property 53,025 55,080 55,080 62,000 73,440
58207 Miscellaneous Refunds 912 - - - -
58995 Bus Advertising Revenues 7,844 8,000 8,000 10,000 10,000
58999 Miscellaneous Nonclassified Revenues 56 - - - -
58000 Total Other Revenues 61,837 63,080 63,080 72,000 83,440
Other Sources:
59201 Transfers In - General Fund - Operating 860,000 1,020,000 1,000,000 1,200,000 1,220,000
59201 Transfers In - General Fund - Capital - 82,000 26,999 82,000 -
59000 Total Other Sources 860,000 1,102,000 1,026,999 1,282,000 1,220,000
50000 TOTAL REVENUES 1,244,794 1,921,337 1,501,331 1,935,039 1,569,580
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 48
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 632,415$ 707,672$ 693,762$ 749,884$ 791,036$
Commodities 519,520 523,191 568,974 582,286 596,825
Contract Services 91,203 65,167 65,167 62,655 60,655
Other Operating Costs 96,642 128,205 123,118 126,128 129,167
Debt Service 260,692 262,116 262,116 258,064 259,016
Capital Outlay 18,666 12,500 12,500 6,952 1,552
Total 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Department Expenditures by Program
Fleet Maintenance 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Total 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Authorized Positions
Fleet Director 1 1 1 1 1
Accounting Assistant II 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1
Mechanic I-II 4 4 4 4 4
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website.
2. Successful completion along with Beaver Creek Metropolitan District in the planning and maintenance of critical
vehicles and equipment for the 2015 World Alpine ski Championships.
Budget Summary
DEPARTMENT OVERVIEW
2015 MAJOR ACCOMPLISHMENTS
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of
providing services to the general public on a continuing basis be financed or recovered through user charges.
Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in
the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental
agencies.
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
Section III, Page 49
Fund: Fleet
Dept: Fleet Maintenance Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:362,630$
Total Activity Cost:625,089$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:673,455$
Total Activity Cost:1,160,880$
Performance Metric(s):70% Cost Recovery
Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully
burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened”
shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work
through the year.
Section III, Page 50
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services 1,299,448$ 1,372,358$ 1,414,429$ 1,487,632$ 1,554,500$
Other Revenue 920 - - - -
Total Operating Revenues 1,300,368 1,372,358 1,414,429 1,487,632 1,554,500
Other Sources
Transfers-In from General Fund 300,000 300,000 300,000 300,000 275,000
Capital Lease Proceeds - - - - -
Total Other Sources 300,000 300,000 300,000 300,000 275,000
TOTAL REVENUES 1,600,368 1,672,358 1,714,429 1,787,632 1,829,500
EXPENDITURES
Public Works:
Fleet Maintenance 1,619,138 1,698,851 1,725,637 1,785,969 1,838,251
Washbay - - - - -
Total Operating Expenditures 1,619,138 1,698,851 1,725,637 1,785,969 1,838,251
TOTAL EXPENDITURES 1,619,138 1,698,851 1,725,637 1,785,969 1,838,251
NET SOURCE (USE) OF FUNDS (18,770) (26,493) (11,208) 1,663 (8,751)
FUND BALANCES, Beginning of Year 222,797 204,027 204,027 192,819 194,482
FUND BALANCES, End of Year 204,027$ 177,534$ 192,819$ 194,482$ 185,731$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 51
Revenue Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 785,069$ 815,815$ 853,519$ 897,902$ 938,446$
54901 Departmental Fleet Maintenance Chrgs 519,615 546,543 550,910 579,730 606,054
54902 Wash Bay Charges - - - - -
54903 Sales of Fuel (5,236) 10,000 10,000 10,000 10,000
54000 Total Charges for Services 1,299,448 1,372,358 1,414,429 1,487,632 1,554,500
Other Revenues:
58205 Insurance Reimbursements - - - - -
58999 Miscellaneous Nonclassified Revenues 920 - - - -
58000 Total Other Revenues 920 - - - -
Other Sources:
59201 Transfers In - General Fund 300,000 300,000 300,000 300,000 275,000
59303 Capital Lease Proceeds - - - - -
59000 Total Other Sources 300,000 300,000 300,000 300,000 275,000
50000 TOTAL REVENUES 1,600,368$ 1,672,358$ 1,714,429$ 1,787,632$ 1,829,500$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 52
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fleet and Heavy Equipment 261,390$ 246,977$ 255,537$ 101,338$ 121,621$
Recreation Center Equipment 109,214 182,888 184,606 14,364 -
Computer and Office Equipment 81,579 51,305 51,305 116,599 32,462
Machinery and Equipment - 39,000 59,832 7,368 -
- - 717,989 - -
Total 452,183$ 520,170$ 1,269,269$ 239,669$ 154,083$
Fund: Equipment Replacement Fund Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
This fund is used to account for the rental of certain vehicles and equipment to other departments for
the accumulation of funds for future replacements.
The Equipment Replacement Fund is administered by the Finance Director with assistance from other department
heads..
Section III, Page 53
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services 563,571$ 598,737$ 598,737$ 589,967$ 603,691$
Total Operating Revenues 563,571 598,737 598,737 589,967 603,691
Other Sources
Intergovernmental - - 71,799 143,598 143,598
Interest Earnings 17 - - - -
Sales of Fixed Assets 12,555 27,000 27,000 15,000 15,000
Capital Lease Proceeds 170,246 - - - -
Total Other Sources 182,818 27,000 98,799 158,598 158,598
TOTAL REVENUES 746,389 625,737 697,536 748,565 762,289
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 261,390 246,977 255,537 101,338 121,621
Recreation Center Equipment 109,214 182,888 184,606 14,364 -
Computer and Office Equipment 81,579 51,305 51,305 116,599 32,462
Machinery and Equipment - 39,000 59,832 7,368 -
Other - Loan to ERFPD - - 717,989 - -
Total Operating Expenditures 452,183 520,170 1,269,269 239,669 154,083
Other Uses
Transfers Out to Capital Projects Fund - - 550,000 - -
Total Other Uses - - 550,000 - -
TOTAL EXPENDITURES 452,183 520,170 1,819,269 239,669 154,083
NET SOURCE (USE) OF FUNDS 294,206 105,567 (1,121,733) 508,896 608,206
FUND BALANCES, Beginning of Year 2,495,430 2,791,015 2,789,636 1,667,903 2,176,799
FUND BALANCES, End of Year 2,789,636$ 2,896,582$ 1,667,903$ 2,176,799$ 2,785,005$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section III, Page 54
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Charges for Services:
Equipment Rental Charges
54904 Town Manager 211$ -$ -$ -$ -$
54904 Finance 381 - - 3,337 3,337
54904 Information Systems 31,663 42,216 42,216 44,319 47,192
54904 Nondepartmental 13,510 17,635 17,635 18,040 18,040
54904 Comm Dev - Planning 1,855 1,621 1,621 846 846
54904 Comm Dev - Building Inspection 2,148 2,148 2,148 2,147 2,147
54904 Comm Dev - Town Produced Events - 1,467 1,467 1,226 421
54904 Police - Administration 7,222 10,683 10,683 9,709 13,356
54904 Police - Patrol 82,762 87,194 87,194 113,707 118,681
54904 Police - Investigations 4,427 5,443 5,443 6,644 6,644
54904 Engineering 2,539 2,539 2,539 - 3,573
54904 Buildings - 83,167 83,167 61,737 61,737
54904 Public Works - Road and Bridge 86,254 86,700 86,700 80,424 77,291
54904 Public Works - Parks - 60,482 60,482 60,081 63,324
54904 Town Center West 15,624 15,989 15,989 22,035 21,220
54904 Transit - Operations 39,838 44,076 44,076 45,904 45,904
54904 Transit - Wash Bay 22,003 22,237 22,237 22,236 22,236
54904 Fleet Maintenance 4,021 3,623 3,623 3,623 3,623
54904 Parks & Recreation - Special Events 2,099 - - - -
54904 Parks & Recreation - Administration 4,507 7,472 7,472 9,083 9,083
54904 Parks & Recreation - Aquatics 42,479 42,479 42,479 14,094 14,094
54904 Parks & Recreation - Fitness 56,670 55,856 55,856 64,403 64,380
54904 Parks & Recreation - Youth Programs 209 - - - -
54904 Parks & Recreation - Cabin 1,496 5,710 5,710 6,372 6,562
54904 Parks & Recreation - Parks and Grounds 63,028 - - - -
54904 Parks & Recreation - Bldgs and Facilities 78,625 - - - -
54000 Total Charges for Services 563,571 598,737 598,737 589,967 603,691
Other Sources:
55120 Police Forfeiture Revenue - - - - -
59101 Sale of Fixed Assets 12,555 27,000 27,000 15,000 15,000
59303 Capital Lease Proceeds 170,246 - - - -
59000 Total Other Sources 182,801 27,000 27,000 15,000 15,000
50000 TOTAL REVENUES 746,372$ 625,737$ 625,737$ 604,967$ 618,691$
Revenue Detail
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 55
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Community Development Dept:
Building Inspector Vehicle - Replace #600 30,543$
Road/Bridge Dept:
Pickup Truck with Plow - Replace #291 36,513$
Police Dept - Patrol:
Chevy Tahoes (1) - Replace #338 40,825
Police Service Officer Vehicle 31,936
Replace #337
66501 Automobiles and Light Duty Trucks 77,338 62,479
Road/Bridge Dept - Parks:
Sandpro Beach Groomer - Replace 294s 24,000
Bobcat 59,142
66599 Other Transportation Equipment 24,000 59,142
66000 Total Capital Outlay 101,338$ 121,621$
Fleet & Heavy Equip. to Auction in 2016:
#267 GMC Pickup Truck
#293 Club Car
2017:
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 56
Department:N/A
Program:Recreation Equipment #812
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Bench Press Station (1)987$
Cable Crossover (1)3,551
Dip Chin (1)3,012
Cabin:
Paddleboat (1)2,354
66407 Athletic and Recreational Equipment 9,904 -
Fitness:
Aerobics Soundsystem 3,689
Town Produced Events:
Portable PA System 771
66499 Other Machinery and Equipment 4,460 -
66000 Total Capital Outlay 14,364$ -$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 57
Department:N/A
Program:Computers and Office Equipment #813
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Police:
Fingerprint System 15,486$
Toughbook MDTs (2)9,282
Motorola XTL 2500 Radio (3)10,598
Toughbook MDTs (8)26,607$
Engineering:
Large Format Copier, Printer, Scanner 17,000
Information Systems:
SAN 50,536
TOA-CORE02 Switch 13,697
Firewall 5,855
66402 Computers and Peripherals 116,599 32,462
66000 Total Capital Outlay 116,599$ 32,462$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 58
Department:N/A
Program:Machinery and Equipment #814
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Plotter/Sign Maker - Replace #1127 7,368$
66499 Other Machinery and Equipment 7,368 -
66000 Total Capital Outlay 7,368$ -$
Section IV, Page 1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
SEE LINE ITEM DETAIL
Fund: Capital Projects Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues
reflect historic collection trends and the best information available regarding the local real estate market. In addition
to RETT monies, General Fund revenus are transferred to the Capital Projects Fund, if any, after achieving a
balanced budget, with all reserves fully funded. Other Town Funds, which contribute to appropriate capital
infrastructure, are transferred into the Capital Projects Fund. Capital projects are selected based on several criteria
including, but not limited to new street, road and facility development, major maintenance of the Town’s existing
facilities, and street system, investments in economic development facilities, and projects identified has high
priorities in adopted planning documents such as the H.A. Nottingham Park Master Plan, Comprehensive
Transportation Plan and the Recreation Trails Master Plan. The Town prepares a Five-Year Capital Improvements
Program, which is important to the long-term planning of infrastructure development and maintenance.
The Capital Projects Fund is administered by the Town Engineer. Two engineers in the Engineering Department spend
approximately 45% of each position's time on planning and implementation of the Fund and Five-Year Program.
Proportional monies for the engineer's salary are transferred to the General Fund.
Section IV, Page 2
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 3,764,526$ 3,825,312$ 2,250,000$ 2,100,000$ 2,100,000$
Intergovernmental 1,026,019 232,500 40,000 2,158,434 390,000
Investment Earnings 13,298 3,741 3,741 13,372 10,460
Other Revenue 74,926 80,000 80,000 80,000 80,000
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,351,806 2,580,460
Other Sources:
Bond Proceeds - 3,800,000 3,800,000 2,500,000 1,600,000
Operating Transfers-In 3,904,015 345,000 2,095,000 820,000 770,000
Total Other Sources 3,904,015 4,145,000 5,895,000 3,320,000 2,370,000
TOTAL REVENUES 8,782,784 8,286,553 8,268,741 7,671,806 4,950,460
EXPENDITURES
Capital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 383,790 75,000
Land and Land Improvements 73,966 150,000 119,632 298,450 1,235,000
Roads and Streets 4,612,269 3,417,995 1,918,708 4,803,000 2,430,000
Utilities - - - - -
Water Fund Projects 161,506 - - 100,000 -
Communications and Technology 64,215 70,238 70,238 - -
Strategic Planning 5,000 30,000 64,240 - -
Other - - - 5,000 -
Debt Service:
Bond Issuance Costs - 93,800 93,800 - -
Capital Leases 153,511 121,770 121,770 121,770 121,770
Total Capital Improvements 8,081,220 6,702,311 4,184,886 5,712,010 3,861,770
Other Uses
Operating Transfer-Out - General Fund 207,121 1,538,335 1,538,335 219,735 226,327
Operating Transfer-Out - Debt Service Fund 732,375 559,992 578,106 578,808 578,144
- -
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471
TOTAL EXPENDITURES 9,020,716 8,800,638 6,301,327 6,510,553 4,666,241
NET SOURCE (USE) OF FUNDS (237,932) (514,085) 1,967,414 1,161,253 284,219
FUND BALANCE, Beginning of Year 3,624,653 3,386,721 3,386,721 5,354,135 6,515,388
FUND BALANCE, End of Year 3,386,721$ 2,872,636$ 5,354,135$ 6,515,388$ 6,799,607$
Fund Balances
Restricted For:
Street Improvements (COPs)-$ 1,624,521$ 2,616,333$ 1,356,333$ -$
Asphalt Overlay - 240,000 240,000 480,000 720,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,425,000 1,500,000 1,500,000
URA TCW Improvements - Bond Proceeds - - - 2,500,000 2,500,000
Joint Public Safety Facility Debt Service - - - - 450,000
Unassigned:
Unreserved 3,386,721 1,008,115 1,072,802 679,055 1,629,607
Total Fund Balances 3,386,721$ 2,872,636$ 5,354,135$ 6,515,388$ 6,799,607$
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 3
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
REVENUES
Real Estate Transfer Tax:3,764,526$ 3,825,312$ 2,250,000$ 2,100,000$ 2,100,000$ 2,100,000$ 2,100,000$ 2,100,000$
Interest Earnings 13,298 3,741 3,741 13,372 10,460 16,388 19,675 20,000
Intergovernmental:
Federal/State:
FTA 90 SGR 49,705 - - - - - - -
FTA-5311 Capital Funding Grant (Bus Shelters)- 125,000 - 125,000 - - - -
GOCO Grant - Eagle Valley Trail - Phase 1 497,000 - - - - - - -
CDOT Grant - Eagle Valley Trail - Phase 3 - - - 1,355,000 - - - -
GOCO Grant - Playground - - - - 350,000 - - -
GOCO Grant - Restrooms (59/41)- - - 154,900 - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop - 30,000 - 30,000 - - - -
Eagle County Trails Grant - Phase 2 463,864 - - - - - - -
Eagle County Trails Grant - Phase 3 - - - 453,534 - - - -
Eagle County Trails Grant - Saddleridge Trail 15,450 - - - - - - -
Asphalt Overlay Contributions - TCMD - 40,000 40,000 40,000 40,000 40,000 40,000 75,000
Short-Term Loan Repayment - ERFPD - 37,500 - - - - - -
Other Revenues:
Asphalt Overlay Contributions - Developer - 80,000 80,000 80,000 80,000 80,000 80,000 -
Donations and Contributions 27,000 - - - - - - -
Project Cost Reimbursements 32,614 - - - - - - -
Nonclassified 15,312 - - - - - - -
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,351,806 2,580,460 2,236,388 2,239,675 2,195,000
Other Sources:
Debt Proceeds - Street Improvements - 3,800,000 3,800,000 - - - - -
Debt Proceeds - URA - - - 2,500,000 1,600,000 1,500,000 - -
Transfer in from General Fund
- Assigned to Capital Improvements - 225,000 1,425,000 - 250,000 250,000 -
- Nottingham Park Pavilion 700,000 - - - - - - -
- Short-term Loan 1,325,000 - - - - - - -
- Asphalt Overlay - 120,000 120,000 120,000 120,000 120,000 120,000 75,000
Transfer in from the AURA - Mall Improvement Project
- Mall Improvement Project 700,000 - - - - - - -
- Tract G / Town Hall - - - 500,000 400,000 - - -
Transfer in from Community Enhancement Fund
- Mall Improvement Project 608,000 - - - - - - -
- 2016 Power line Undergrounding - - - 100,000 - - - -
Consolidation with Capital Projects Fund 413,251 - - - - - - -
Transfer in from Water Fund 157,764 - - 100,000 - - - -
Transfer in from Equipment Replacement Fund - - 550,000 - - - - -
Total Other Sources 3,904,015 4,145,000 5,895,000 3,320,000 2,370,000 1,870,000 120,000 75,000
Total Revenues and Sources of Funds 8,782,784$ 8,286,553$ 8,268,741$ 7,671,806$ 4,950,460$ 4,106,388$ 2,359,675$ 2,270,000$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 4
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
Projected
EXPENDITURES
Capital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 383,790 75,000 90,000 300,000 -
Land and Land Improvements 73,966 150,000 119,632 298,450 1,235,000 - - -
Roads and Streets 4,612,269 3,417,995 1,918,708 4,803,000 2,430,000 1,545,000 200,000 335,000
Utilities - - - - - - - -
Water Fund Projects 161,506 - - 100,000 - - - -
Communications and Technology 64,215 70,238 70,238 - - - - -
Strategic Planning 5,000 30,000 64,240 - - - - -
Other - - - 5,000 - - - -
Debt Service:
Debt Issuance Costs - 93,800 93,800 - - - - -
Capital Leases 153,511 121,770 121,770 121,770 121,770 121,770 43,082 -
Total Expenditures 8,081,220 6,702,311 4,184,886 5,712,010 3,861,770 1,756,770 543,082 335,000
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 207,121 213,335 213,335 219,735 226,327 233,117 240,110 247,314
- Repayment of Short-term Loan - 1,325,000 1,325,000 - - - - -
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)255,081 252,165 256,719 255,182 255,881 256,331 251,800 256,725
- 1999 Revenue Refunding Bonds (Rec Center)477,294 - - - - - - -
- 2015 COPS (Street Improvements)- 307,827 321,387 323,626 322,263 320,748 324,082 322,113
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471 810,196 815,992 826,152
Total Expenditures and Uses of Funds 9,020,716 8,800,638 6,301,327 6,510,553 4,666,241 2,566,966 1,359,074 1,161,152
Net Source (Use) of Funds (237,932) (514,085) 1,967,414 1,161,253 284,219 1,539,422 1,000,601 1,108,848
Fund Balance, Beginning of Year 3,624,653 3,386,721 3,386,721 5,354,135 6,515,388 6,799,607 8,339,029 9,339,629
Fund Balance, End of Year 3,386,721$ 2,872,636$ 5,354,135$ 6,515,388$ 6,799,607$ 8,339,029$ 9,339,629$ 10,448,478$
Fund Balances
Restricted For:
Street Improvements COPs -$ 1,624,521$ 2,616,333 1,356,333 -$ -$ -$ -
Asphalt Overlay - 240,000 240,000 480,000 720,000 960,000 1,200,000 1,350,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,425,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000
URA Town Center West Improvements - Bond Proceeds - - - 2,500,000 2,500,000 4,000,000 4,000,000 4,000,000
Joint Public Safety Facility Debt Service - - - - 450,000 900,000 1,350,000 1,800,000
Unassigned:
Unreserved 3,386,721 1,008,115 1,072,802 679,055 1,629,607 979,029 1,289,629 1,798,478
Total Fund Balances 3,386,721$ 2,872,636$ 5,354,135$ 6,515,388$ 6,799,607$ 8,339,029$ 9,339,629$ 10,448,478$
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 5
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Facilities:
General Government Facilities:
11011 Town Hall Relocation / Renovation 32,822$ -$ 5,822$ 27,000$ 27,000$ 32,822$ -$ -$ -$ -$ -$
11012 Town Hall Tenant Finish - - - - - - - - - - -
12002 Short-term Loan to Fire District - - - 750,000 - - - - - - -
Joint Public Safety Facility Project:
12003 Design 320,000 - - 270,000 320,000 320,000 - - - - -
Transit / PW Facilities Improvement Project:
13005 Public Works Improvements, (On-site and Lot 5)719,474 585,773 77,212 56,489 56,489 719,474 - - - - -
13009 Transit Facility Construction (Grant #90)8,281,888 8,487,601 30,065 - - 8,517,666 - - - - -
Public Works Facilities
13012 Cinder De-icer Storage 200,000 - - - - - - - - 200,000 -
13013 Large Vehicle Storage 100,000 - - - - - - - - 100,000 -
Transportation Facilities
14010 Fleet Maintenance EPDM Roof Replacement 80,000 - - - - - 80,000 - - - -
14014 Fleet Maintenance Floor Painting 80,000 - - - - - 80,000 - - - -
14011 Transit Bus Shelters 227,500 - - 250,000 - - 137,500 - 90,000 - -
14012 Transit Bus Stop - Traer Creek Plaza 60,000 - 4,490 55,510 4,490 8,980 51,020 - - - -
Cultural and Recreational Facilities:-
15009 Recreation Center - Locker Room Remodel 120,000 - 106,673 - - 106,673 - - - - -
15010 Recreation Center Remodel - Yoga Studio and Weigh 80,000 - 62,207 17,793 17,793 80,000 - - - - -
15012 Nottingham Park Pavilion 3,870,000 - 2,724,284 1,145,716 1,145,716 3,870,000 - - - - -
15013 Recreation Center Exterior Renovation 52,750 - - 45,000 52,750 52,750 - - - - -
15014 Recreation Center - Remodel - Phase 2 98,530 - - 92,000 98,530 98,530 - - - - -
15015 Recreation Center - Bouldering Wall 50,000 - - 50,000 50,000 50,000 - - - - -
15016 Recreation Center - Slide Flume Refurbishment and S 59,000 - - 59,000 23,730 23,730 35,270 - - - -
15017 Recreation Center - Fitness Floor 75,000 - - - - - - 75,000 - - -
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 975,000 - 3,966 75,000 75,000 78,966 - 900,000 - - -
21017 Nottingham Park - Remodel Restrooms (Grant)260,400 - - - - - 260,400 - - - -
21018 Nottingham Park Athletic Field Drainage Improvement 70,000 - 70,000 - - 70,000 - - - - -
21019 Upper Athletic Field Replacement 335,000 - - - - - - 335,000 - - -
21022 Eagle River Whitewater Park Repair 10,000 - - - - - 10,000 - - - -
21021 Fishing Pier Repairs 75,000 - - 75,000 44,632 44,632 - - - - -
21023 Eaglebend Affodable Housing Landscaping Project 28,050 - - - - - 28,050 - - - -
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 6
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Streetscape Improvements
31014 Avon Rd. Streetscape Update 252,052 - 242,052 10,000 10,000 252,052 - - - - -
31015 2014 Mall Improvements 1,992,703 - 1,789,645 203,058 203,058 1,992,703 - - - - -
31026 Mall Improvements - Phase 2 240,000 - - - - - 15,000 - 225,000 - -
31018 Post Blvd. Landscaping Improvements 363,986 - 308,986 30,000 30,000 338,986 25,000 - - - -
31019 Post Blvd. Electrical Assessment and Street Lights 78,000 - 44,401 33,599 33,599 78,000 - - - - -
31027 Post Blvd. Light pole Replacement 100,000 - - - - - - 100,000 - - -
31020 Avon Rd. Street Lights 200,000 - 165,753 - - 165,753 - - - - -
31022 Avon Rd./I70 Overpass Pedestrian Safety Improveme 88,000 - - - - - 88,000 - - - -
31028 Avon Rd./I70 Overpass Aesthetics Improvements 270,000 - - - - - - - 270,000 - -
31024 Roundabout #4 TCW Art Element 255,525 - - - 10,525 10,525 15,000 230,000 - - -
31023 Metcalf Road - Retaining Wall Stabilization 100,000 - - - - - - 100,000 - - -
31025 2015 Avon Rd. Landscaping Project 485,000 - - 485,000 485,000 485,000 - - - - -
35003 Roundabout #4 TCW Feature 60,000 - 75,343 - - 75,343 - - - - -
Street Improvements:
Annual Paving/Road Improvements NA - 740,622 - - NA - - 300,000 200,000 125,000
33015 2015 Street & Road Projects (COPs)NA 2,081,679 1,059,867 1,059,867 - - - - -
34014 Metcalf Bike Lane Phase 1 (COPs)860,000 - - - - - 860,000 - - - -
32017 Metcalf Bike Lane Overlay (COPs)400,000 - - - - - 400,000 - - - -
32017 Metcalf Road Bike Climbing Lane - Phase 2 210,000 - - 500,000 - - - - - - 210,000
34032
West B/C Blvd. Slurry Seal - Lake Street to US 6
(URA) 150,000 - - - - - 150,000 - - - -
34033 Walkability - WBCB/EBCB (URA)2,705,000 - - - - - 175,000 575,000 - - -
34033 Walkability - WBCB/EBCB (COPs)NA - - - 30,000 30,000 - 1,175,000 - - -
34033 Walkability - WBCB/EBCB NA - - - - - - - 750,000 - -
34030 Eaglebend Dr. Repaving (COPs)200,000 - - - - - - 200,000 - - -
32015 US Hwy 6 Shoulder Widening Contribution 50,000 - 50,000 - - 50,000 - - - - -
32018 Post Blvd. Settlement Repair 75,000 - - - - - 75,000 - - - -
32019 Wildwood Road Repair 75,000 - - - - - 75,000 - - - -
34024 B/C Blvd. Bike Lanes - - - 35,000 - - - - - - -
Multi-Modal/Alternative Mobility:
34017 Eagle Valley Trails Phase 1 (Grant Funded)561,000 - 556,525 - - 556,525 - - - - -
34023 Eagle Valley Trails Phase 2 (Grant Funded)522,000 - 469,146 - - 469,146 - - - - -
34015 Eagle Valley Trails Phase 3 (CDOT Funded)2,775,000 - 10,341 39,659 39,659 50,000 2,725,000 - - - -
34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - - - - - 100,000 - - - -
Recreational Trails Program:
34019 West Avon Preserve Trail Improvements 157,626 - 159,455 - - 159,455 - - - - -
34026 Trails Master Plan 17,000 - - - 17,000 17,000 - - - - -
34027 Soft and Hard Surface Trail Improvements 150,000 - - - - - 100,000 50,000 - - -
Water Fund Projects
61010 Nottingham Lake Liner Replacement 1,300,000 1,160,465 157,674 - - 1,318,139 - - - - -
21020 Pump House Pump Replacement 100,000 - 3,832 - - 3,832 100,000 - - - -
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 7
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Communications and Technology
e-Gov.:
81008 Digital Ticketing 60,000 - - 60,000 60,000 60,000 - - - - -
81009 CityVision Budgeting and BPM Software 40,000 - 39,453 - - 39,453 - - - - -
81010 Timekeeping Software and Peripheral Devices 35,000 - 24,762 10,238 10,238 35,000 - - - - -
Strategic Planning
Planning and Consulting:
79110 Recreation Center Expansion: Exhibits and Displays 5,000 - 5,000 - - 5,000 - - - - -
79111 Space Needs Analysis 30,000 - - 30,000 32,500 32,500 - - - - -
79112 Tract G Feasibility Study 25,740 - - - 31,740 31,740 - - - - -
Other
93012 Historical Preservation 5,000 - - - - - 5,000 - - - -
Total Capital Improvement Projects 31,354,046$ 10,233,839$ 7,927,709$ 6,486,741$ 3,969,316$ 21,390,242$ 5,590,240$ 3,740,000$ 1,635,000$ 500,000$ 335,000$
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Facilities
Town Hall Acquisition, Closing Costs and Tenant Finish
Description: The Skier Building is located on Mountain Vista Lot 4 and is proposed to be purchased and
finish completion for use as Avon’s Town Hall.
Budget: 2014 $5,822
2015 $27,000
Short-term Loan to Fire District
Description: This is a loan to the fire district to assist with relocating the future Avon fire station location
from Lot 1A to Lot 1B of the Buck Creek PUD. The loan will be repaid either in yearly
installments or when a 2016 bond issuance is approved by the voters.
Budget: 2015 $750,000
Joint Public Safety Facility Design
Description: The Town and the Eagle River Fire Protection District are partnering to construct a join
Public Safety Facility at Lot 1B, Buck Creek PUD and is located on Buck Creek Road and
Swift Gulch Road. The design will be priced by a General Contractor for a 2016 ballot
initiative.
Budget: 2015 $320,000
Relocating Public Works Operations
Description: Public Works operations and modular building was relocated at the existing site located at
500 Swift Gulch Road to make way for the new bus storage building. The improvements
consisted of relocating the existing modular office facility and accessory structures 500
feet north on the site. Also, the project includes installing improvements such as fencing
and landscaping at 375 Yoder Avenue so that some Public Works operations can be
located there. The office furniture for the bus storage facility and mezzanine that is not
grant eligible is included with this project.
Status: The project started in June 2012 and was completed in 2015.
Budget: 2012 $405,609
2013 $171,693
2014 $77,212
2015 $56,489
I-70 Regional Transportation Operations Facility (I70-RTOF) Project
Description: The I-70 RTOF project consists of improvements to site infrastructure, construction of a 24-
stall bus storage and maintenance facility and relocation of the public works modular
building. The project is funded with $2,100,000 of Town Funds, $7,500,000 Federal Transit
Administration Grant, $1,000,000 Colorado Department of Transportation FASTER Grant
and $523,000 American Resource and Recovery Act Grant.
Status: The project construction started in June 2012 and was completed in Fall of 2014.
Budget: 2013 & Prior Year Actuals $8,487,601
2014 $30,065
Section IV, Page 8
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Cinder and De-Icer Storage
Description: The uncovered cinder pile leaches deicer into the soil and drainage ways when it rains or
snows on the pile. Also the cinders regularly freeze into large clumps making it difficult to
load into the snowplows. The structure will prevent snow from landing on the pile and
causing these issues thus improving snowplowing efficiency and mitigating environmental
impacts. A dome-style structure would be constructed where the existing pile is located
and will be partially obstructed from public view.
2019 $200,000
Large vehicle storage for the Road and Bridge Department
Description: When snow accumulates in the V-Box located on the back of the snow plow, it will freeze
the auger that discharges the cinders onto the road. It takes up to 4-hours to defrost the
cinders and auger in a garage. This lowers the reliability and efficiency of the snowplowing
operations. A covered, non-heated structure will prevent snow from landing in the V-Box.
2019 $100,000
Fleet Maintenance Facility EPDM Roof Replacement
Description: EPDM roofs have an expected life span of 20-years and the existing room will reach its
expected life in 2016. This project will replace the EPDM roof with a similar material.
Budget: 2016 $80,000
Fleet Maintenance Facility Floor Sealing
Description: The concrete floor sealant has a 10-year life span and is due to be re-sealed again in 2017 to
protect the long term durability of the floor.
Budget: 2016 $80,000
Transit Bus Stop Shelter
Description: This project will place bus shelters at up to six locations including Christy Sports, City
Market, Comfort Inn, Stonebridge Drive, Eaglebend West and Stonebridge Drive. A CDOT
grant funds in the amount of $125,000 is included in the budget for the shelters.
Budget: 2016 $137,500
2018 $90,000
Transit Bus Stop - Traer Creek Plaza
Description: This project will place a bus stop at Traer Creek Plaza in East Avon. ECO Transit funds will
provide for 50% of the funding.
Budget: 2015 $8,980
2016 $51,020
Recreation Center - Locker Room Remodel
Description: The existing showers in the recreation center were nearly 20-years old and were due for an
upgrade. The showers were re-tilled, new plumping fixtures installed, and shower stalls
replaced.
Budget: 2014 $106,673
Section IV, Page 9
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Recreation Center Remodel - Yoga Studio and Weight Room
Description: A Yoga studio was created in an underused existing space and the Weight Room will be
expanded upstairs to provide more space. As these two amenities are used frequently by
guests, these enhancements not only benefited patrons, but enhanced the visual quality
of the Recreation Center.
Budget: 2014 $62,207
2015 $17,793
Nottingham Park Stage Construction
Description: Construct a permanent stage in H.A. Nottingham Park near the upper athletic field to
house numerous type of events including music, and theater. The performing arts pavilion
stage deck is approximately 25 feet by 35 feet, and the project also includes a roofgreen
room, pumphouse remodel, event terrace and improved electrical service. The stage was
constructed so that it will not encroach into the existing field by constructing the back of
house operations to the side of the stage.
Budget: 2014 $2,724,284
2015 1,145,716
Recreation Center Exterior Renovation
Description: The project includes repair of damaged concrete, reconfiguring the pool deck, new
landscaping, and drainage improvements that will enhance the exterior of the building and
make the pool deck area more inviting.
Budget: 2015 $52,750
Recreation Center Remodel Phase 2
Description: The phase 2 remodel included moving the front desk to face the 2 main entrances,
expanding the weight room to include the conference room and office, and the addition
of two offices to the underused cubby boxes and storage room
Budget: 2015 $98,530
Recreation Center Bouldering Wall
Description: A bouldering wall will be installed where the front desk was located and includes lighting
adjustments, and new impact flooring.
Budget: 2015 $50,000
Recreation Center Slide Refurbishment
Description: The slide in the pool area is due to be refurbished and the project includes painting the
flume and repair the metal stairs where there has been excessive rust from the chlorine
treated pool water.
Budget: 2015 $23,730
2016 $35,270
Recreation Center Fitness Floor
Description: The flooring material in the fitness/workout area is 20-years old and past its design life and
includes the removal and replacement of the flooring material except in the newly
remodeled area.
Budget: 2017 $75,000
Section IV, Page 10
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Land and Land Improvements
Nottingham Park – Zone C Improvements - Playground
Description: This project will replace the existing playground equipment with a new facility in its current
location. The Park Master Plan recommended moving the playground to the current
location of the restrooms. The location is recommended to be changed due to funding
constraints. The new playground will be designed in 2015 for construction in 2017. Staff
will seek out grant opportunities in 2016 to assist with funding the playground.
Budget: 2015 $75,000
2017 $900,000
Nottingham Park – Remodel Restrooms
Description: The existing restrooms are due for a remodel because of their location in the park and the
on-going vandalism that occurs in the facility. The remodel will incorporate vandalism
resistant fixtures and security features.
Budget: 2016 $260,400
Nottingham Park Athletic Field Drainage Improvements ($14,000 from Water Fund)
Description: Drainage improvements corrected the low level of the southwestern portion of the
athletic field.
Budget: 2015 $70,000
Nottingham Park – Athletic Field Replacement
Description: The replacement of the 15-year old turf is also overdue. Most sand based athletic fields
have a life span of 10-15 years under normal wear and tear and with yearly maintenance
(aeration, fertilizing, top-dressing and over-seeding). Due to wear and tear from events
such as Lacrosse, Soccer, Pond Hockey, Snowball, etc., the turf has been replaced in
sections causing thin spots which have an impact on athletic play as well as overall
aesthetics. Also, athletic field technology has advanced in the last 15 years to the point
that sand based fields are no longer recommended. The new standard is for a sand/soil
hybrid which better stands up to use.
Budget: 2017 $335,000
Whitewater Park Repairs
The whitewater park experienced some changes as a result of the last several years spring runoff. The
features need to be updated to make them enjoyable and effective.
Budget: 2016 $10,000
Nottingham Park Fishing Pier Repairs
Description: The fishing pier deck was removed from the supporting piers by ice and snow during the
2014 to 2015 winter. This project reattached the deck and reinforced the piers to handle
the ice and snow loads in the future.
Budget: 2015 $44,632
Eagle Bend Affordable Housing Landscaping
Description: Eagle Bend Affordable Housing development is improving the landscaping along
Eaglebend Drive with adding trees and native bushes and flowering plants. The Town is
contributing to half the cost since the Town removed a lot of landscaping as part of the
Hurd Lane sidewalk project.
Budget: 2016 $28,050
Section IV, Page 11
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Roads, Streetscape, and Trails
Avon Road Streetscape Update
Description: The landscaping and streetscape was installed in 1998 and is showing signs of wear. Also,
some of the landscaping is not compatible with the high traffic environment and needs to
be replaced with hardier species. The project will repair and update the streetscape and
modify the landscaping plan to include drought tolerant species that are compatible with a
high traffic environment.
Budget: 2014 $242,052
2015 $10,000
2014 Pedestrian Mall Improvements in West Town Center
Description: The project scope begins at the roundabout intersection of West Benchmark Road
and Avon Road, extending west past the ‘old’ transit stop and thereafter follows the
existing pedestrian mall to the Prater Lane Day Care at intersection with Benchmark
Road. Lettuce Shed Lane, between the Seasons and Lot 61 is also included in the
project area. The project goals are to enhance the overall pedestrian experience of
the mall, by improving landscape, paving, site furnishings, signage, and lighting and
establish better spatial relationships with surrounding properties including office and
residential buildings, restaurants, shops, businesses, civic services and parking lots.
The overarching goal is to elevate the setting, image and appeal of Town Center by
and establishing a more successful pedestrian connection between Avon Road with
the civic area of town to west, which includes Nottingham Park, the Recreation
Center, and Library.
Budget: 2014 $1,789,645
2015 $203,058
Mall Improvements, Phase 2
Description: The 2014 mall project did not include high-end streetscape furnishings from Lettuce
Shed Plaza to Mikaela Way because of the future redevelopment of the Seasons
building and Lot B which will impact that segment of the mall. This project will
improve furnishings and materials to match the eastern segment of the mall after the
completion of the redevelopment of the Seasons building and development of Lot B.
Design fees are budget in 2016 to allow for coordination with the design of the
Seasons remodel and Lot B hotel.
Budget: 2016 $15,000
2018 $225,000
Post Boulevard Landscaping Improvements
Description: The landscaping and streetscape along Post Boulevard is now maintained by the Town of
Avon. The project upgrades the landscaping along Post Boulevard as in recent past there
was a lack of maintenance.
Budget: 2014 $338,986
2015 $30,000
2016 $25,000
Post Boulevard Electrical Assessment and Street Lights
Description: The streetlights along Post Boulevard are showing signs of wear and some did not work.
The project includes an electrical assessment, repair and upgrade to LED luminaires.
Budget: 2014 $44,401
2015 $33,599
Section IV, Page 12
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Post Boulevard Streetlight Replacement
Description: The streetlights along Post Blvd are the old-style 40-foot tall lights that overspray light to
areas that don’t require light. This project will replace the light poles with the style
installed on Avon Road in 2014.
Budget: 2017 $100,000
Avon Road Streetlights
Description: The streetlights along Avon Road are depreciated and not energy efficient. The project will
repair and update the streetlights.
Budget: 2014 $165,753
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it
connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road
neighborhood with the Town Core. It has poor connectivity, light poles in the way, and
winter icing issues. The project will widen the path to the west separating it from traffic,
replace the lighting and improve the safety in the area.
Budget: 2016 $ 88,000
Avon Road/I70 Interchange Aesthetic Improvements
Description: The existing underpass consists of a patchwork of grey concrete that does not create the
desired welcoming environment needed for tourists arriving to Avon. This project will
improve the entry way with new landscaping, removal of the concrete panels, new lighting
and signage.
Budget: 2018 $270,000
Roundabout #4 Town Center West Art Element
Description: This central roundabout requires a distinctive monument to identify the Avon core. A
specialized piece will be designed and constructed in June 2017 and replace the 2015 World
Cup Element.
Budget: 2015 $10,525
2016 $15,000
2017 $230,000
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not
stabilized during its original construction. The cliff is made up of loose sandstone that is
steadily eroding and causing the lot immediately above to gradually erode toward the
existing structure’s foundations. This project will install a retaining wall to prevent further
erosion of the steep slope.
Status: The condition of the slope does not present an immediate concern. Therefore, the design
and construction of the project has been budgeted for 2017.
Budget: 2017 $ 100,000
Roundabout #4 Temporary 2015 World Cup Feature
Description: Construct a temporary 2015 AWSC monument for the 2015 World Ski Championships. This
was constructed at Roundabout #4 along Avon Road.
Budget: 2014 $75,343
Section IV, Page 13
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally
consists of asphalt overlays, slurry seals and related surface treatments such as curb and
gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or
adjustment. The program includes a 5-year slurry seal rotation and 20-year rebuild rotation
for the roads. The paving locations are determined annually based on the Asphalt Paving
Association rating system. Current scheduled projects include slurry sealing West Beaver
Creek Blvd from US6 to Lake Street and repaving Eaglebend Drive in 2017. The 2014 COP
issue of $3,800,000 provided funding for the first three years of improvements.
Budget: 2014 $740,622
2015 $1,059,867
2016 $150,000 (West Beaver Creek Blvd from US6 to Lake Street)
2017 $200,000 (East Eaglebend Drive)
2018 $300,000
2019 $200,000
2020 $125,000
Buck Creek Road Bridge Approach Slabs
Description: Replace the existing approach slabs of the lower bridge with a different slab to prevent
the excessive heaving. The slab heaving creates a drivability issue and makes
snowplowing difficult.
Budget: 2015 $200,000 and is included in the annual street improvement program.
Metcalf Road Bike Climbing Lane and Asphalt Overlay
Description: Construct a 6 foot wide bicycle climbing lane from Nottingham Road to Wildwood Road to
improve safety for bicylists. A downhill lane is not required because the bicyclists can ride
fast enough down-hill with traffic. A full asphalt overlay is included for the project.
Budget: 2016 $860,000 (Climbing Lane)
2016 $400,000 (Asphalt Overlay)
Walkability, West Beaver Creek Blvd
Description: This project will improve West Beaver Creek Blvd to become less of a car oriented street to
a more pedestrian and bicycle oriented street. Improvements will include road narrowing,
on-street diagonal parking, enhanced pedestrian and bicyclists, mini-roundabout and Sun
Road and another one potentially at Beaver Creek Place.
Budget: 2015 $30,000
2016 $325,000 (Lake Street to Beaver Creek Place)
2017 $1,750,000
U.S. Hwy. 6 Shoulder Widening
Description: Contribution to CDOT to widen the shoulders along Hwy. 6 near Avon. This a partnership
with CDOT, Eagle County, Edwards Community Authority, and Edwards Metro District to
widen the shoulders to at least 4 feet to improve bicyclist safety.
Budget: 2014 $50,000
Post Blvd Settlement Repair
Description: There has been some settlement in a 100 Ft long stretch of Post Blvd between Fawcett
Road and the I-70 interchange. This project includes investigation and design of the repair
and the subsequent repairs.
Budget: 2016 $75,000
Section IV, Page 14
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Wildwood Road Repair
Description: Wildwood Road near the Public Work annex has been slowly sloughing down the hill
causing the guard rail to move and damage to the road prism. This project will realign a
portion of the road to be further from the slope and prevent further sloughing.
Budget: 2016 $75,000
B/C Blvd. Bike Lanes
Description: Design and construct bike lanes along Beaver Creek Boulevard to enhance sustainability
and promote a bike-friendly culture in the Town of Avon. The design and construction of
the project was included in the 2015 street improvement program.
Budget 2015 $35,000
Metcalf Road Bike Climbing Lane – Phase 2
Description: Complete the construction of a bike climb lane along Metcalf Road to enhance
sustainability and promote a bike-friendly culture in the Town of Avon. Phase 1 is planned
in the 2016 street improvements. The design and construction of the project has been
budgeted for 2018.
Budget: 2020 $210,000
Eagle Valley Trails Phase 1 (GOCO Grant Funded)
Description: Project included construction of a pedestrian/bike bridge over the Eagle River along with
the trail from Hurd Lane to US6.
Budget: 2014 $556,525
Eagle Valley Trails Phase 2 (ECO Trails Funded)
Description: With ECO Trail funding, the regional trail was extended from Avon Road across Beaver
Creek.
Budget: 2014 $469,146
Eagle Valley Trails Phase 3 – Avon Road to Stonebridge (CDOT Funded)
Description: The final phase of the trail will be completed in 2016. CDOT grant funds will provide
$1,350,000 of the project costs and ECO Trails will provide $453,534. The project will also
underground the power lines along US6 which will be paid for from Community
Enhancement Funds.
Budget: 2014 $10,341
2015 $39,659
2016 $2,725,000
2016 $100,000 – Undergrounding Power Lines
West Avon Preserve Trail Improvements
Description: This project will provided for six plus miles of new multi-trails in the West Avon Preserve.
Expenditures include signage, land acquisition and construction costs.
Budget: 2014 $159,455
Trails Master Plan
Description: Update the existing trails master plan to include the existing improvements and develop a
town wide system that includes both hard and soft trails. The new plan will account for all
trail users including hikers, mountain bikers, winter motorized and non-motorized users
and summer motorized vehicles.
Budget: 2016 $17,000
Section IV, Page 15
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Soft and Hard Surface Trail Improvement Program
Description: This is a multi-year program, similar to our street improvement program, which will create
a multi-year funding source for new soft surface trails in and around Avon.
Budget: 2016 $100,000
2017 $50,000
Water
Nottingham Park Lake Liner Replacement
Description: Benchmark Lake was constructed in 1978 with a PVC liner that has an expected 15 year life
span. The liner has not been replaced since it was originally installed and then deteriorated
to the point where it leaked approximately 2 to 3 cfs of water. The liner was replaced with
a more durable liner material and buried under accumulated sediment. Also, several other
improvements were included for the lake including improving the beach area,
replacement of irrigation intake structure, cleaning the sediment pond and replacing
several inlet pipes.
Status: Construction was completed in 2014.
Budget: Total Project Cost: $1,318,139
Pump House Pump Replacement
Description: The Nottingham Park Irrigation Pump-house needs several improvements that will help
improve efficiency and extend pump life. Currently, the pumps are not the same size.
Upsizing the smaller pump to match the primary pump will allow the pumps to alternate
on a weekly basis, which will extend the life of both pumps by more evenly matching
working hours. The addition of new pump monitors (i.e., low flow alarms, high flow or
break alarms, and a flow meter) will help to conserve water by allowing the irrigation
system to monitor watering use and adjust flow based on local weather data and type of
landscaping. A VFD drive will lessen the impacts of the startup process by slowly bring the
systems flow and pressure online based on demand, thus reducing breaks and damage to
the system.
Budget: 2015 $3,832
2016 $100,000
Communications and Technology
Digital Ticketing
Description: Currently all tickets issued by the police department are manually written out by the officer
at the time the ticket is issued. The ticket is then manually entered into the Intergraph
system that the police department uses for ticket tracking purposes. The ticket is then
also manually entered into the Sleuth court system so the ticket can be tracked in the Avon
Municipal Court application. An electronic ticketing solution would allow officers to scan
the driver’s license and all of that data would be captured electronically to a handheld
device. The officer can complete the ticket on the device, print out a hard copy to give to
the citizen and they are done. The electronic information can then be downloaded from
the hand held device and automatically interfaced to the Integraph and Sleuth Court
system which would eliminate all of the duplication of effort that exists today in both
systems.
Status: This project is scheduled for a 2015 installation
Budget: 2015 $60,000
Section IV, Page 16
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
City Vision Budget Software
Description: City Vision is an affordably priced integrated budgeting, analysis and reporting solution
that streamlines and simplifies the overall budgeting process.
Budget: 2014 $39,453
Timekeeping Software and Peripheral Devices
Description: The timekeeping software assists in monitoring employee time and attendance, control
labor costs, help minimize compliance risks and improve workforce productivity through
data collection.
Budget: 2014 $24,762
2015 $10,238
Strategic Planning
Recreation Center Expansion: Exhibits and Display
Description: Provided funding for preparation of information for potential Recreation Center
expansion.
Budget: 2014 $5,000
Town Hall Space Needs Analysis
Description: The Avon Town Hall Facility Assessment and Space Needs Analysis analyzed the building
structure and systems along with options for maintenance, renovation or replacement.
Along with developing current and future space requirements for the departments and
services currently operating out of Town Hall and applied existing building codes,
regulations and standards.
Budget: 2015 $32,500
Tract G and other Town Facilities Planning Study
Description: The project will examine existing Town facilities, including Tract G, 375 Yoder Ave. and the
Public Works complex at 500 Swift Gulch Road and develop a long term plan for the
facilities.
Budget: $31,740
Section IV, Page 17
Section IV, Page 18
Capital Expenditures by Funding Source
2016 2017 2018 2019 2020 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,100,000$ 2,100,000$ 2,100,000$ 2,100,000$ 2,100,000$ 10,500,000$
Interest Earnings 13,372 10,460 16,388 19,675 20,000 79,895
Intergovernmental and Other 2,238,434 470,000 120,000 120,000 75,000 3,023,434
Debt Issuances 2,500,000 1,600,000 1,500,000 - - 5,600,000
Transfers and Fund Balances 820,000 770,000 370,000 120,000 75,000 2,155,000
TOTAL 7,671,806$ 4,950,460$ 4,106,388$ 2,359,675$ 2,270,000$ 21,358,329$
CAPITAL COST BY CATEGORY
Roads and Streets 4,803,000$ 2,430,000$ 1,545,000$ 200,000$ 335,000$ 9,313,000$
Facilities and Land Improvements 687,240 1,310,000 90,000 300,000 - 2,387,240
Utilities and Water Fund Projects 100,000 - - - - 100,000
Capital Leases and Debt Issuance Cost 121,770 121,770 121,770 43,082 - 408,392
Tranfers Out 798,543 804,471 810,196 815,992 826,152 4,055,354
TOTAL 6,510,553$ 4,666,241$ 2,566,966$ 1,359,074$ 1,161,152$ 16,263,986$
Real Estate Transfer Tax
49.16%
Interest Earnings
0.37% Intergovernmental and
Other
14.16%
Debt Issuances
26.22%
Transfers and Fund
Balances
10.09%
2016-2020 Funding Sources
Roads and Streets
57.26%
Facilities and Land
Improvements
14.68%
Utilities and Water Fund
Projects
0.61%
Capital Leases and Debt
Issuance Cost
2.51%
Tranfers Out
24.93%
2016-2020 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Section V, Page A-1
Fund: General
Dept: General Government
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 687,070$ 767,443$ 787,373$ 758,078$ 804,273$
Commodities 7,137 4,880 4,480 4,900 4,400
Contract Services 228,856 237,404 234,940 227,203 216,408
Other Operating Costs 444,870 90,753 95,342 123,733 90,183
Capital Outlay - 8,400 8,400 19,002 950
Total 1,367,933$ 1,108,880$ 1,130,535$ 1,132,916$ 1,116,214$
Department Expenditures by Program
Mayor and Town Council 544,134$ 235,171$ 239,890$ 210,907$ 203,586$
Boards and Commissions 10,940 15,299 15,299 15,299 15,299
Town Attorney 174,128 155,000 155,000 130,000 130,000
Municipal Court 89,964 100,234 109,763 124,210 129,227
Town Clerk 162,057 124,747 119,161 135,636 121,287
Town Manager 270,259 353,069 359,067 366,967 379,235
Community Relations 116,451 125,360 132,355 149,897 137,580
Total 1,367,933$ 1,108,880$ 1,130,535$ 1,132,916$ 1,116,214$
Authorized Positions
Town Manager 1 1 1 1 1
Town Attorney 1 1 1 1 1
Town Clerk/Court Clerk 1 1 1 1 1
Records Administrator / Deputy Town Clerk 1 1 1 1 1
Executive Assistant to the Town Manager 1 1 1 1 1
Community Relations Officer 0.75 0.75 0.75 0.75 0.75
Total 5.75 5.75 5.75 5.75 5.75
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The General Government Department includes the Mayor/Council budget plus the direct appointees
of the Council, including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and
Planning and Zoning Commission. Duties of the Town Clerk's office also are included in the
Department.
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all
operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in
General Government and not dispersed proportionately among departments and funds. The Assistant Town
Manager position also serves as the Finance Director. All expenses for this administrative role is accounted
for in the Finance Department.
Section V, Page A-2
Fund: General
Dept: General Government Budget Summary
6. Laserfiche Public Portal Launch.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:47,700$
Total Activity Cost:210,907$
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:2,000$
Total Activity Cost: $ 15,299
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:26,353$
Total Activity Cost: $ 124,210
Performance Metrics: Community Survey
Estimated Personnel Time:Contract Services
Estimated Nonpersonnel Costs:NA
Total Activity Cost: $ 130,000
Performance Metrics:Internal Survey
Community Survey
2015 MAJOR ACCOMPLISHMENTS
3. Solicitation and producer negotiations for Apres Avon, festivals and special events; developed ROI
methodology.
5. Implemented all aspects of 2015 Community Survey and Community Grants administration.
PROGRAM ACTIVITIES AND OPERATIONS
4. Developed RFPs for marketing plan, Tract G planning, Community Survey, festivals, moblile vending carts
and playground; overseeing consultant selection process, contracting and implementation.
2. Attracted medical office building into Avon with vision for opportunity to develop the PSF in conjunction with th
1. Implementation of the 2015 Council Stated Priorities, including but not limited to Parking & Bicycle Friendly
Street Planning and Improvements, Town Hall Space Needs Assessment & Facility Condition Assessment,
and capital projects implementation.
Town Council: The Town Council elects the Mayor, and together the elected officials serve as
the legislative body for the Town, setting policy and adopting and updating the Municipal Code,
as needed. Contributions to outside agencies and economic development investments, which
are provided funding to other agencies, are approved by the Town Council.
Planning & Zoning Commission: A seven (7) person board, the Commission implements as
authorized the land use code regulations and leads long-range planning.
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court
that has “exclusive original jurisdiction of all causes arising under the ordinances of the town
as may be conferred by law”. The Town Council appoints the Town Prosecutor and the
Municipal Judge, who presides over the Court to hear violations of the Town of Avon
Ordinances.
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted
positions. The Attorney serves as the legal representative of the Town, advising the Town
Section V, Page A-3
Fund: General
Dept: General Government Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:17,645$
Total Activity Cost: $ 366,967
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:42,465$
Total Activity Cost: $ 135,636
Performance Metrics:
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs: $ 98,875
Total Activity Cost: $ 149,897
Performance Metrics:
Community Survey
Internal Survey
Internal Survey
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the
Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and
ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual
budget, attending Council meetings and participating in discussions with the Council in an advisory capacity,
and establishing a system of accounting and auditing for the Town.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the
minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is
responsible for the administration of municipal elections and for the administration of liquor licenses. The
Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests.
Community Relations: The Community Relations office plays a primary role in communicating with the
Town of Avon residents through the accurate and consistent flow of public information, through the media and
Town's website to fully inform the Town’s various constituencies on activities, agendas and programs.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61102 Regular Part-time Salaries 17,000 51,706 51,706 51,274 51,137
61121 PTS Wages 33,525 0 0 0 0
61207 Telephone Allowance 480 480 480 480 480
61302 PTS Pension 1,895 1,939 1,939 1,923 1,918
61401 FICA/Medicare 512 757 757 750 748
61501 Group Health and Life Insu 102,953 131,289 143,558 100,320 109,669
61507 Dental Insurance 10,202 11,954 11,954 8,281 8,705
61509 Worker's Compensation 103 25 25 25 25
61510 Unemployment Insurance 149 155 155 154 153
61000 Personnel Services 166,820 198,305 210,573 163,207 172,836
62801 Employee Recognition Exp 1,005 500 0 0 0
62000 Commodities 1,005 500 0 0 0
63203 Printing and Reproduction 644 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[111] Miscellaneous Printing 300
Total 300
63303 Photography Services 0 300 300 1,000 0
[Entity] Budget Detail Desc.Note Total
[111] Town Council Photos 1,000
Total 1,000
63999 Other Purchased and Cont 630 12,500 4,000 7,500 8,000
[Entity] Budget Detail Desc.Note Total
[111] Consulting - Council Training 5,000
[111] Community Picnic 2,500
Total 7,500
63000 Purchased and Contract 1,274 13,100 4,600 8,800 8,300
64101 Travel and Conference 400 5,050 4,800 3,450 2,550
[Entity] Budget Detail Desc.Note Total
[111] CML Policy Committee 200
[111] Creative Industries Summit - Hotel & Conf.
Fees (2)
900
[111] CML Conference Vail (3)650
[111] CAST - Whistler, BC (1)900
[111] CAST Meetings (1)800
Total 3,450
Section V, Page A - 4
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64102 Dues, Licenses and Memb 13,686 14,416 14,416 15,250 15,250
[Entity] Budget Detail Desc.Note Total
[111] Vail Valley Partnership 575
[111] I-70 Coalition 3,491
[111] CAST 2,310
[111] CML 8,874
Total 15,250
64104 Meeting Expenses 3,714 2,000 3,700 3,700 3,700
[Entity] Budget Detail Desc.Note Total
[111] Town Council Meetings & Retreats 3,700
Total 3,700
64902 Financial Support, Donatio 65,980 0 0 0 0
64903 Economic Development C 289,682 0 0 0 0
64906 Insurance Deductibles 1,573 0 0 0 0
64000 Other Operating Costs 375,034 21,466 22,916 22,400 21,500
66402 Computers and Peripheral 0 1,800 1,800 0 950
66404 Furniture and Fixtures 0 0 0 16,500 0
[Entity] Budget Detail Desc.Note Total
[111] New Furniture in Council Chambers - 16,500
Total 16,500
66000 Capital Outlay 0 1,800 1,800 16,500 950
60000T Total Expenditures & O 544,134 235,171 239,889 210,907 203,586
Section V, Page A - 5
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61102 Regular Part-time Salaries 1,650 0 0 0 0
61121 PTS Wages 6,975 12,600 12,600 12,600 12,600
61302 PTS Pension 323 473 473 473 473
61401 FICA/Medicare 130 183 183 183 183
61509 Worker's Compensation 10 6 6 6 6
61510 Unemployment Insurance 26 38 38 38 38
61000 Personnel Services 9,115 13,299 13,299 13,299 13,299
64104 Meeting Expenses 1,825 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[112] Food for P&Z Meetings 2,000
Total 2,000
64000 Other Operating Costs 1,825 2,000 2,000 2,000 2,000
60000T Total Expenditures & O 10,940 15,299 15,299 15,299 15,299
Section V, Page A - 6
112 Boards and Commissions Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63101 Legal Services 174,128 155,000 155,000 130,000 130,000
[Entity] Budget Detail Desc.Note Total
[113] Town Attorney General Legal Services 125,000
[113] Other Legal Services 5,000
Total 130,000
63000 Purchased and Contract 174,128 155,000 155,000 130,000 130,000
60000T Total Expenditures & O 174,128 155,000 155,000 130,000 130,000
Section V, Page A - 7
113 Town Attorney Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 71,790 68,144 62,257 60,525 64,901
61106 Paid out Leave 21,881 653 540 589 634
61151 Overtime Wages 369 500 500 500 500
61201 Automobile Allowance 675 0 0 0 0
61301 FT Pension 10,304 7,568 6,908 6,722 7,209
61304 Employee Assistance Prog 27 30 27 24 24
61401 FICA/Medicare 1,344 1,005 918 893 958
61501 Group Health and Life Insu 15,611 16,971 17,406 16,949 18,518
61505 Long-term Disability Insura 504 569 515 483 495
61507 Dental Insurance 1,364 1,463 1,389 1,383 1,454
61509 Worker's Compensation 191 133 121 118 126
61510 Unemployment Insurance 282 208 190 185 198
61000 Personnel Services 124,342 97,243 90,771 88,371 95,017
62801 Employee Recognition Exp 20 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[115] $25 x 2 50
Total 50
62905 Books and Periodicals 4,431 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[115] Codification of Ordinances and Records
Retention Codification
3,000
Total 3,000
62999 Office Supplies and Materi 290 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[115] Office Supplies 500
Total 500
62000 Commodities 4,741 3,540 3,540 3,550 3,550
63304 Computer Services and Su 1,690 480 516 15,251 1,756
[Entity] Budget Detail Desc.Note Total
[115] Municipal Code Hosting on Website 516
[115] Laserfiche consulting 1,000
[115] Adobe Subscription $19.99 month 240
[115] Laserfiche Work Flow 13,495
Total 15,251
63504 R&M - Office Equipment a 646 1,200 1,200 1,100 1,100
[Entity] Budget Detail Desc.Note Total
[115] Printer Repairs and Maintenance 100
[115] Xerox print charges 1,000
Total 1,100
Section V, Page A - 8
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63603 Rentals - Office Equipment 1,677 2,874 2,874 2,874 2,874
[Entity] Budget Detail Desc.Note Total
[115] Copier Lease ($239.52 x 12)2,874
Total 2,874
63999 Other Purchased and Cont 16,824 1,000 1,000 700 700
[Entity] Budget Detail Desc.Note Total
[115] Background Checks 200
[115] Records Destruction 500
Total 700
63000 Purchased and Contract 20,837 5,554 5,590 19,925 6,430
64101 Travel and Conference 1,397 1,500 2,350 7,000 2,000
[Entity] Budget Detail Desc.Note Total
[115] CML Clerks Institute x 2 and Clerk
Workshops
2,200
[115] Laserfiche Conference x 2 participants 4,800
Total 7,000
64102 Dues, Licenses and Memb 160 170 170 240 240
[Entity] Budget Detail Desc.Note Total
[115] IIMC and CO Municipal Clerks Assn Dues 240
[115] X 2 0
Total 240
64104 Meeting Expenses 46 0 0 0 0
64301 Postage and Delivery 102 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[115] Fed Ex and UPS Charges 100
Total 100
64302 Recording Fees 55 200 200 150 150
[Entity] Budget Detail Desc.Note Total
[115] County Recording Fees 150
Total 150
64305 Election and Registration 6,626 4,323 4,323 2,500 0
[Entity] Budget Detail Desc.Note Total
[115] Election for Candidates 2,500
Total 2,500
Section V, Page A - 9
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64901 Advertising and Legal Noti 3,752 10,217 10,217 13,800 13,800
[Entity] Budget Detail Desc.Note Total
[115] Town Clerk Public Notices 2,500
[115] Vail Daily Bi-Weekly News and
Announcements
11,300
Total 13,800
64000 Other Operating Costs 12,137 16,510 17,360 23,790 16,290
66402 Computers and Peripheral 0 1,900 1,900 0 0
66000 Capital Outlay 0 1,900 1,900 0 0
60000T Total Expenditures & O 162,057 124,747 119,161 135,636 121,287
Section V, Page A - 10
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 32,235 32,624 38,511 48,289 51,724
61102 Regular Part-time Salaries 22,250 23,703 23,703 24,321 24,735
61106 Paid out Leave 405 538 652 697 735
61151 Overtime Wages 19 0 0 0 0
61301 FT Pension 3,590 3,648 4,308 5,388 5,770
61302 PTS Pension 834 889 889 912 928
61304 Employee Assistance Prog 14 36 39 42 42
61401 FICA/Medicare 791 825 912 1,063 1,119
61501 Group Health and Life Insu 11,208 11,132 13,254 14,969 16,351
61505 Long-term Disability Insura 280 464 518 588 599
61507 Dental Insurance 1,027 1,019 1,093 1,227 1,290
61509 Worker's Compensation 111 110 121 141 149
61510 Unemployment Insurance 165 171 189 220 232
61000 Personnel Services 72,930 75,159 84,188 97,857 103,674
62999 Office Supplies and Materi 105 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Supplies Specific to Court 500
Total 500
62000 Commodities 105 500 500 500 500
63101 Legal Services 13,275 18,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[121] Municipal Court Legal Sevices 18,000
Total 18,000
63199 Other Professional Service 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Indigent Attorney Fees 500
Total 500
63202 Juror and Witness Fees 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[121] Jury Trial Requests 250
Total 250
63203 Printing and Reproduction 453 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Court Forms 500
Total 500
Section V, Page A - 11
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63304 Computer Services and Su 0 700 700 2,928 2,128
[Entity] Budget Detail Desc.Note Total
[121] FullCourt Annual Maintenance 2,128
[121] Full Court Server Licensing 800
Total 2,928
63999 Other Purchased and Cont 3,201 3,100 3,100 3,100 3,100
[Entity] Budget Detail Desc.Note Total
[121] Translation 13 days X $200/day + $500
Archives, Miscellaneous Services
3,100
Total 3,100
63000 Purchased and Contract 16,929 23,050 23,050 25,278 24,478
64101 Travel and Conference 0 500 1,000 500 500
[Entity] Budget Detail Desc.Note Total
[121] CAMCA 500
Total 500
64102 Dues, Licenses and Memb 0 75 75 75 75
[Entity] Budget Detail Desc.Note Total
[121] Colorado Assn of Municipal Court Clerks 75
Total 75
64000 Other Operating Costs 0 575 1,075 575 575
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 89,964 100,234 109,763 124,210 129,227
Section V, Page A - 12
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 187,126 243,549 245,068 254,535 268,789
61106 Paid out Leave 2,750 2,333 2,348 2,462 2,568
61151 Overtime Wages 3 0 0 0 0
61201 Automobile Allowance 12,000 12,166 12,166 12,065 12,032
61204 Moving Expenses 6,093 0 0 0 0
61301 FT Pension 20,886 27,047 27,216 28,270 29,849
61304 Employee Assistance Prog 36 55 55 54 54
61401 FICA/Medicare 2,916 3,742 3,764 3,901 4,109
61501 Group Health and Life Insu 25,775 39,233 42,591 35,695 38,977
61505 Long-term Disability Insura 730 1,101 1,101 1,111 1,117
61507 Dental Insurance 2,251 3,356 3,356 2,617 2,753
61509 Worker's Compensation 2,667 2,672 2,695 2,805 2,942
61510 Unemployment Insurance 570 774 779 807 850
61000 Personnel Services 263,804 336,028 341,138 344,322 364,042
62801 Employee Recognition Exp 700 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[131] $25 x 1 employee 25
Total 25
62999 Office Supplies and Materi 160 200 300 200 200
[Entity] Budget Detail Desc.Note Total
[131] Pens & General Supplies 200
Total 200
62000 Commodities 860 220 320 225 225
63999 Other Purchased and Cont 420 1,000 0 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[131] Professional Services 1,000
Total 1,000
63000 Purchased and Contract 420 1,000 0 1,000 1,000
64101 Travel and Conference 2,184 3,250 4,000 8,050 3,050
[Entity] Budget Detail Desc.Note Total
[131] CML Annual Conf.Two (2) Conference Fees & 900
[131] ICMA Annual Conference 900
[131] Creative Industries Summit 450
[131] CAST Meetings 800
[131] Miscellaneous Training 5,000
Total 8,050
Section V, Page A - 13
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64102 Dues, Licenses and Memb 0 1,200 1,200 1,300 1,350
[Entity] Budget Detail Desc.Note Total
[131] ICMA 1,300
Total 1,300
64104 Meeting Expenses 1,900 2,000 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 881 1,321 1,959 2,568 2,568
[Entity] Budget Detail Desc.Note Total
[131] $214 x 12 months 2,568
Total 2,568
64301 Postage and Delivery 0 100 0 0 0
64402 Equipment Replacement C 211 0 0 0 0
64902 Financial Support, Donatio 0 3,000 3,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[131] Contributions 1,500
Total 1,500
64000 Other Operating Costs 5,176 10,871 12,659 15,918 10,968
66402 Computers and Peripheral 0 1,950 1,950 2,502 0
[Entity] Budget Detail Desc.Note Total
[131] Desktop Replacement - Town Manager 950
[131] Laptop Replacement - Town Manager 1,552
Total 2,502
66000 Capital Outlay 0 1,950 1,950 2,502 0
68101 Contingency 0 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[131] Unforeseen Expenses 3,000
Total 3,000
68000 Contingency 0 3,000 3,000 3,000 3,000
60000T Total Expenditures & O 270,259 353,069 359,067 366,967 379,235
Section V, Page A - 14
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 3,552 0 0 0 0
61106 Paid out Leave 2,863 0 0 0 0
61121 PTS Wages 39,433 44,850 44,850 48,269 52,416
[Entity] Budget Detail Desc.Note Total
[133] $37.13/hr x 25 hrs x 52 weeks 48,269
Total 48,269
61122 PTS Bonuses 459 0 0 0 0
61201 Automobile Allowance 90 0 0 0 0
61301 FT Pension 660 0 0 0 0
61302 PTS Pension 1,512 1,682 1,682 1,810 1,966
61304 Employee Assistance Prog 1 0 0 0 0
61401 FICA/Medicare 693 650 650 700 760
61501 Group Health and Life Insu 504 0 0 0 0
61505 Long-term Disability Insura 12 0 0 0 0
61507 Dental Insurance 46 0 0 0 0
61509 Worker's Compensation 94 92 87 98 106
61510 Unemployment Insurance 139 135 135 145 157
61000 Personnel Services 50,058 47,409 47,404 51,022 55,405
62801 Employee Recognition Exp 20 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[133] $25 x 1 employee 25
Total 25
62999 Office Supplies and Materi 406 100 100 600 100
[Entity] Budget Detail Desc.Note Total
[133] General Office Supplies 100
[133] Chair or Stand Desk 500
Total 600
62000 Commodities 426 120 120 625 125
63203 Printing and Reproduction 427 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[133] Printing Costs 200
Total 200
63999 Other Purchased and Cont 14,842 36,500 43,500 39,000 43,000
[Entity] Budget Detail Desc.Note Total
[133] Website Redesign & Hosting Fee 39,000
Total 39,000
Section V, Page A - 15
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 15,268 36,700 43,700 39,200 43,200
64101 Travel and Conference 16 200 200 400 200
[Entity] Budget Detail Desc.Note Total
[133] Training - Copy Cure 400
Total 400
64206 Cellular and Paging 150 198 198 0 0
64301 Postage and Delivery 46 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[133] Postage & Delivery Costs 50
Total 50
64901 Advertising and Legal Noti 932 283 283 0 0
64904 Operating Fees, Assessm 49,553 38,600 38,600 58,600 38,600
[Entity] Budget Detail Desc.Note Total
[133] PEG Fee Grant 20,000
[133] Channel 5 - 2% Franchise Fee Collection 38,600
Total 58,600
64000 Other Operating Costs 50,698 39,331 39,331 59,050 38,850
66402 Computers and Peripheral 0 1,800 1,800 0 0
66000 Capital Outlay 0 1,800 1,800 0 0
60000T Total Expenditures & O 116,451 125,360 132,355 149,897 137,580
Section V, Page A - 16
133 Community Relations Town of Avon
Line Item Detail
Section V, Page B-1
Fund: General
Dept: Human Resources
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 181,228$ 187,746$ 221,082$ 362,565$ 386,309$
Commodities 13,237 10,490 10,490 13,347 12,386
Contract Services 8,210 10,700 110,700 13,130 13,550
Other Operating Costs 11,264 11,950 23,317 22,777 26,327
Capital Outlay 816 - 6,000 - 950
Total 214,755$ 220,886$ 371,589$ 411,819$ 439,522$
Department Expenditures by Program
Human Resources 214,755$ 220,886$ 371,589$ 411,819$ 439,522$
Total 214,755$ 220,886$ 371,589$ 411,819$ 439,522$
Authorized Positions
Human Resources Director 0 0 1 1 1
Human Resources Manager 0 0 1 1 1
Human Resources Generalist 1 1 0 0 0
Human Resources Assistant 1 1 1 1 1
Total 2 2 3 3 3
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
The Human Resources Department was established in August 2015, as an Administrative Department to oversee all
human resource functions of the Town. Essential functions of the department include the development and
implementation of a strategic plan for the delivery of human resource services, assisting department directors with
recruitment, hiring, discipline and performance review, recommendations for the compensation and benefits administration,
oversight of the Town’s risk management and safety program, policy development and compliance; and, providing
department directors with appropriate training and professional development plans for employees.
The Human Resources Department is administered by the Human Resources Director who is responsible for directing the
overall administration of the department, by providing leadership in developing and implementing the Human Resources
strategic plan, and overseeing all administrative, legislative, and fiscal operations to assure quality management of core
human resource functions for the Town.
Section V, Page B-2
Fund: General
Dept: Human Resources Budget Summary
workers' compensation premiums.
new hire and onboarding.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:49,254$
Total Activity Cost:411,819$
Performance Metric(s):Internal Survey
8. Created writable HR forms for the "Employee Offer" and "New Hire" processes moving HR towards "paperless"
2015 MAJOR ACCOMPLISHMENTS
PROGRAM ACTIVITIES AND OPERATIONS
3. Completed Salary Market Study and Updated 2016 Step Schedule.
4. Administered "Employee Recognition" and "Employee Appreciation Day" programs.
5. Implemented 1st annual "Health & Wellness Fair" inlcuding health risk assessment and blood drive.
6. Developed Records Retention and tracking schedules for personnel files.
7. Developed Laserfiche workflow for employee evaluation reminders.
1. Obtained Colorado's Cost Containment Certificate (CCC), resulting in a 5% premium discount on the Town's
loss control program.
2. Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a successful
Human Resources: Human Resources oversee organizational and employee related programs for the Town, including
recruiting, hiring, retention, compensation and benefits administration, compliance with federal & state regulations, and
risk management.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 128,927 135,764 158,090 260,796 276,612
61106 Paid out Leave 4,295 1,295 2,351 2,528 2,675
61151 Overtime Wages 23 0 263 0 0
61201 Automobile Allowance 135 0 0 0 0
61301 FT Pension 14,655 15,077 17,648 28,966 30,722
61304 Employee Assistance Prog 49 49 54 72 72
61401 FICA/Medicare 1,865 1,987 2,330 3,818 4,050
61501 Group Health and Life Insu 27,473 29,569 35,804 58,992 64,471
61505 Long-term Disability Insura 968 989 1,072 1,491 1,491
61507 Dental Insurance 2,169 2,340 2,680 4,604 4,841
61509 Worker's Compensation 270 264 308 508 539
61510 Unemployment Insurance 400 411 482 790 838
61000 Personnel Services 181,228 187,746 221,082 362,565 386,309
62801 Employee Recognition Exp 12,870 9,540 9,540 11,297 11,336
[Entity] Budget Detail Desc.Note Total
[132] Summer Picnic 2,625
[132] Years of Service Awards 1,647
[132] Awards of Excellence 600
[132] Fall Social 4,000
[132] Retirement Recognition 1,500
[132] Gift Cards - 3 employees x $25 75
[132] Employee Appreciation Month 850
Total 11,297
62905 Books and Periodicals 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[132] Safety Publications & Training Materials 250
Total 250
62999 Office Supplies and Materi 366 700 700 1,800 800
[Entity] Budget Detail Desc.Note Total
[132] Office Supplies 800
[132] Stand-Up Desks (2)1,000
Total 1,800
62000 Commodities 13,237 10,490 10,490 13,347 12,386
63101 Legal Services 74 2,500 102,500 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[132] Legal Counsel for HR Matters 10 hours @ $200 per hour 2,000
Total 2,000
Section V, Page B - 3
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63203 Printing and Reproduction 362 100 100 100 0
[Entity] Budget Detail Desc.Note Total
[132] Handbooks, Policies, Benefit Materials 100
Total 100
63205 Background Checks 3,963 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[132] New Hire Background Checks 2,500
Total 2,500
63504 R&M - Office Equipment a 0 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[132] Printer Repair Maintenance 100
Total 100
63999 Other Purchased and Cont 3,810 5,500 5,500 8,430 8,950
[Entity] Budget Detail Desc.Note Total
[132] Health & Wellness Fair 5,050
[132] Pre-Employment Drug Screening 2,000
[132] Flu Shots 880
[132] E-Signature Annual Contract 500
Total 8,430
63000 Purchased and Contract 8,210 10,700 110,700 13,130 13,550
64101 Travel and Conference 559 1,950 6,217 10,317 13,767
[Entity] Budget Detail Desc.Note Total
[132] COSHRM State Conference Registrations 0
[132] Training for Staff 2,000
[132] SHRM Annual Conference (1)3,000
[132] Supervisory Town-wide Training (2)2-Day Training; Materials for 10
persons; Travel, Meals, & Hotel
5,317
Total 10,317
64102 Dues, Licenses and Memb 5,235 5,400 5,400 5,800 5,900
[Entity] Budget Detail Desc.Note Total
[132] Society for Human Resource Association 400
[132] High Country Human Resource 200
[132] Mountain States Employers Council 5,200
Total 5,800
64104 Meeting Expenses 687 1,500 1,500 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[132] Benefits & Retirement Meetings 1,000
Total 1,000
Section V, Page B - 4
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64206 Cellular and Paging 117 0 100 660 660
[Entity] Budget Detail Desc.Note Total
[132] $55 x 12 months 660
Total 660
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 4,437 3,000 10,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[132] Classification Advertising for Job
Announcements
5,000
Total 5,000
64999 Other Miscellaneous Oper 229 0 0 0 0
64000 Other Operating Costs 11,264 11,950 23,317 22,777 26,327
66402 Computers and Peripheral 816 0 2,000 0 950
66404 Furniture and Fixtures 0 0 4,000 0 0
66000 Capital Outlay 816 0 6,000 0 950
60000T Total Expenditures & O 214,755 220,886 371,589 411,819 439,522
Section V, Page B - 5
132 Human Resources Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page C-1
Fund: General
Dept: Finance
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 767,539$ 910,609$ 916,280$ 988,436$ 1,030,630$
Commodities 75,575 81,968 81,468 78,470 77,000
Contract Services 164,163 229,286 235,199 204,842 200,546
Other Operating Costs 275,952 309,542 312,203 323,194 324,717
Capital Outlay 18,699 17,000 13,293 1,552 8,000
Total 1,301,928$ 1,548,405$ 1,558,443$ 1,596,494$ 1,640,893$
Department Expenditures by Program
Finance 707,288$ 774,084$ 779,580$ 812,834$ 836,694$
Information Technology 314,597 385,028 383,706 384,847 405,120
Nondepartmental 280,043 389,293 395,157 398,813 399,079
Total 1,301,928$ 1,548,405$ 1,558,443$ 1,596,494$ 1,640,893$
Authorized Positions
Finance Director / Asst. Town Manager 1 1 1 1 1
Finance Manager 1 1 1 1 1
Budget Analyst 1 1 1 1 1
Payroll Specialist 1 1 1 1 1
Accounting Assistant II 2 2 2 2 2
IT Administrator 1 1 1 1 1
Help Desk Technician 1 1 1 1 1
Building Attendant 1 1 1 1 1
Total 9 9 9 9 9
1. Implemented Kronos timekeeping system to replace manual timesheets and personal leave requests.
2. Implemented new business licensing code requirements and online filing and payment.
3. Hired a new IT Administrator.
4. Initiated paperless processing and digital signatures for the processing of vendor invoices.
5. Implemented the Barracuda Cloud backup and replaced MailMarshall spam filter
6. Assisted Police Department with body camera implementation.
DEPARTMENT FINANCIAL SUMMARY
2015 MAJOR ACCOMPLISHMENTS
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity.
The Department is also responsible for the Town's information technology systems..
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately
35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning
activities. The remainder of the time is split between debt administration, treasury management, and benefits
administration. The finance division is managed on a day-to-day basis by the Finance Manager. The Information
Technology division is managed by the Town's Information Technology Manager.
Section V, Page C-2
Fund: General
Dept: Finance Budget Summary
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:84,968$
Total Activity Cost:544,599$
Performance Metric(s):Internal Survey
Auditor's Comments
Estimated Personnel Time:23%
Estimated Nonpersonnel Costs:29,168$
Total Activity Cost:186,952$
Performance Metric(s):Internal Survey
Budget vs. Actual Deviations
Estimated Personnel Time:6%
Estimated Nonpersonnel Costs:7,609$
Total Activity Cost:48,770$
Performance Metric(s):None
Estimated Personnel Time:4%
Estimated Nonpersonnel Costs:5,073$
Total Activity Cost:32,514$
Performance Metric(s):Internal Survey
Estimated Personnel Time:45%
Estimated Nonpersonnel Costs:72,268$
Total Activity Cost:172,326$
Performance Metric(s):System Availability
PROGRAM ACTIVITIES AND OPERATIONS- FINANCE AND ADMINISTRATION
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting;
revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal
control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and
preparation of the annual budget document. Also includes the capital improvement program and preparing the 5-year
capital improvement long-range plan, various other financial modeling, and gathering and reporting on economic and
financial statistical information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt
issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond
proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and
disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing
investment policies and portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental
claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement
plan administration and support. Finance Director and Finance Manager serve on the retirement boards.
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers,
security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Section V, Page C-3
Fund: General
Dept: Finance Budget Summary
Estimated Personnel Time:50%
Estimated Nonpersonnel Costs:80,298$
Total Activity Cost:191,474$
Performance Metric(s):Problem Resolution Performance; Internal Survey
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:8,030$
Total Activity Cost:19,148$
Performance Metric(s):Long-range IT Plan
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues,
track requests for equipment, software and training.
Technology Planning: Continuously evaluate new technologies that can assist the Town in being more efficient.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 448,882 486,417 495,005 522,875 535,533
61106 Paid out Leave 3,925 4,630 4,747 4,943 5,090
61151 Overtime Wages 4,170 4,500 4,000 2,100 2,100
[Entity] Budget Detail Desc.Note Total
[141] Staff OT 2,100
Total 2,100
61201 Automobile Allowance 3,600 3,650 3,650 3,619 3,610
61301 FT Pension 49,809 54,015 54,973 58,060 59,469
61304 Employee Assistance Prog 144 146 146 145 144
61401 FICA/Medicare 5,142 7,238 7,357 7,736 7,922
61501 Group Health and Life Insu 62,120 68,653 73,694 75,378 82,219
61505 Long-term Disability Insura 2,921 2,961 2,961 2,982 2,982
61507 Dental Insurance 5,522 5,283 5,283 5,560 5,851
61509 Worker's Compensation 932 947 964 1,018 1,043
61510 Unemployment Insurance 1,371 1,498 1,522 1,601 1,639
61000 Personnel Services 588,536 639,939 654,302 686,016 707,601
62801 Employee Recognition Exp 140 120 120 150 150
[Entity] Budget Detail Desc.Note Total
[141] Gift Cards - 6 employees x $25 150
Total 150
62903 Data Processing Supplies 1,328 2,000 1,750 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[141] Toner Cartridges 1,500
[141] Miscellaneous Data Processing Supplies 250
Total 1,750
62904 Software 13,901 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[141] Financial Software & PC Computer
Upgrades
1,500
Total 1,500
62905 Books and Periodicals 3,207 2,200 2,200 2,700 2,700
[Entity] Budget Detail Desc.Note Total
[141] GASB Pronouncements Subscription 250
[141] Governmental Newsletter Update 205
[141] Govt Illustrations & Trends 245
[141] Single Audit Guide 240
[141] Local Govt Audit Guide 475
[141] US Master Tax Guide 115
[141] GAAFR Newsletter 50
[141] Kiplinger Letter 100
[141] Audit Risk Assessment 340
[141] Govt Fin Stmt Guide 450
[141] Other Publications 230
Total 2,700
Section V, Page C - 4
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62999 Office Supplies and Materi 1,881 2,850 2,600 4,000 2,600
[Entity] Budget Detail Desc.Note Total
[141] Calculator Replacements (3)250
[141] Miscellaneous Supplies 1,750
[141] Chairs or Varidesk (4)2,000
Total 4,000
62000 Commodities 20,457 8,670 8,170 10,100 8,700
63102 Audit and Accounting Servi 21,005 33,000 18,200 19,700 20,488
[Entity] Budget Detail Desc.Note Total
[141] Annual Audit 19,700
Total 19,700
63199 Other Professional Service 2,970 5,600 12,300 3,500 5,500
[Entity] Budget Detail Desc.Note Total
[141] Sales Tax Audit Program 3,500
Total 3,500
63203 Printing and Reproduction 2,592 4,550 4,550 4,550 4,550
[Entity] Budget Detail Desc.Note Total
[141] Eagle County RETT Sales Reports 100
[141] W-2's & 1099's 250
[141] CAFR Printing 700
[141] Budget Printing 2,000
[141] AP & Payroll Checks & Envelopes 1,500
Total 4,550
63304 Computer Services and Su 52,251 58,351 58,351 62,644 63,882
[Entity] Budget Detail Desc.Note Total
[141] Sungard Software Mtc & Support 26,823
[141] PowerPlan Mtc & Support 4,750
[141] MUNIRevs SAAS 15,276
[141] Kronos SAAS/Clock Support 9,495
[141] Sungard Webex Training 2,800
[141] Sungard Scripts 1,000
[141] Other Computer Services & Support 2,500
Total 62,644
63504 R&M - Office Equipment a 0 700 0 0 700
63000 Purchased and Contract 78,818 102,201 93,401 90,394 95,120
64101 Travel and Conference 4,615 10,790 10,790 10,290 10,790
[Entity] Budget Detail Desc.Note Total
[141] Training Classes for Staff (4)1,325
[141] CGFOA State Conference (3)1,765
Section V, Page C - 5
141 Finance Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[141] GFOA Conference 1,750
[141] GFOA Training or Adv. Fin, Institute 2,500
[141] Kronos Workforce Training 2,450
[141] Continuing Education for Director 500
Total 10,290
64102 Dues, Licenses and Memb 1,416 1,495 1,495 1,495 1,495
[Entity] Budget Detail Desc.Note Total
[141] Co Chapter APA 60
[141] Sungard Users Group 195
[141] American Institute of CPAs 250
[141] Government FInance Officers Association 470
[141] CO Government Finance Officers
Association
180
[141] CO Secretary of State (Finance Authority)120
[141] American Payroll Association 220
Total 1,495
64104 Meeting Expenses 931 750 750 750 750
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll Association Meetings 250
[141] CO Tax Audit Coalition Meetings 180
[141] West Slope Coalition Meetings 150
[141] Staff & Organizational Meetings 170
Total 750
64206 Cellular and Paging 739 739 1,172 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[141] Director ($60 X 12)720
[141] Mobile Hotspot ($40 X 12)480
Total 1,200
64301 Postage and Delivery 55 125 125 125 125
[Entity] Budget Detail Desc.Note Total
[141] Postage & Delivery Costs 125
Total 125
64307 Bank Service Charges and 5,816 6,700 6,700 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[141] Vericheck 3,000
[141] 1st Bank 3,000
Total 6,000
64399 Other Administrative Fees 1,490 1,450 1,450 1,450 1,450
[Entity] Budget Detail Desc.Note Total
[141] RETT Recording Fees 1,000
[141] GFOA Certification of Achievement 450
Total 1,450
Section V, Page C - 6
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64402 Equipment Replacement C 381 0 0 3,337 3,337
[Entity] Budget Detail Desc.Note Total
[141] Annual Equipment Rental Charges -
Kronos Time Clocks
3,337
Total 3,337
64901 Advertising and Legal Noti 22 125 125 125 125
[Entity] Budget Detail Desc.Note Total
[141] Legal Notices, Budget & Other 125
Total 125
64000 Other Operating Costs 15,466 22,174 22,607 24,772 25,272
66402 Computers and Peripheral 4,011 1,100 1,100 1,552 0
[Entity] Budget Detail Desc.Note Total
[141] Laptop Replacement - Budget Analyst 1,552
Total 1,552
66000 Capital Outlay 4,011 1,100 1,100 1,552 0
60000T Total Expenditures & O 707,288 774,084 779,580 812,834 836,694
Section V, Page C - 7
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 142,735 156,111 134,768 160,860 173,824
61106 Paid out Leave 1,028 1,559 3,341 1,584 1,719
61151 Overtime Wages 0 500 500 1,000 1,000
61301 FT Pension 15,814 17,344 15,192 17,869 19,310
61304 Employee Assistance Prog 48 49 44 48 48
61401 FICA/Medicare 2,044 2,293 2,010 2,370 2,560
61501 Group Health and Life Insu 14,563 16,073 27,490 34,058 37,214
61505 Long-term Disability Insura 989 994 911 994 994
61507 Dental Insurance 1,062 1,182 2,169 2,765 2,907
61509 Worker's Compensation 291 304 262 313 338
61510 Unemployment Insurance 431 475 416 490 530
61000 Personnel Services 179,004 196,883 187,105 222,352 240,444
62801 Employee Recognition Exp 0 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[143] 2 employees x $25 50
Total 50
62903 Data Processing Supplies 26,816 2,260 2,260 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[143] Misc Parts 2,500
Total 2,500
62904 Software 18,523 34,947 34,947 31,245 30,975
[Entity] Budget Detail Desc.Note Total
[143] Exch Ent CAL (80)1,614
[143] Exch Std CAL (80)1,039
[143] Exch Serv Enterprise (1)2,306
[143] SQL Server Std (5)2,738
[143] ForeFront Device CAL (4)8
[143] Windows Serv Std (2)277
[143] Windows Pro (5)206
[143] Office Pro Plus (5)1,213
[143] Office Std (58)6,669
[143] Windows Serv CAL (82)1,041
[143] SQL Serv CAL (20)798
[143] Office Std (25)New for 2015 Add'l Licenses 4,500
[143] Windows Srv Std (8)8 New in 2014 6,838
[143] Miscellaneous Software 500
[143] Entrust Certificates 2 yr SSL Security Cert 1,228
[143] SSL certifcate ftp.avon.org 2 year cert through Comodo 270
Total 31,245
62905 Books and Periodicals 0 100 100 500 500
[Entity] Budget Detail Desc.Note Total
[143] Reference & CD Training 500
Total 500
Section V, Page C - 8
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62999 Office Supplies and Materi 295 615 615 350 350
[Entity] Budget Detail Desc.Note Total
[143] General Office Supplies 350
Total 350
62000 Commodities 45,634 37,962 37,962 34,645 34,375
63304 Computer Services and Su 37,395 82,650 97,678 71,833 65,311
[Entity] Budget Detail Desc.Note Total
[143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 701
[143] Switch TOA-REC02 Maint 1 year 413
[143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 814
[143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr 307
[143] Switch TOA-BB02 F0C1718Y120 Mnt 1yr 307
[143] Switch TOA-BB03 F0C1747S201 Mnt 1yr 382
[143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 889
[143] Switch TOA-CORE01 F0C1405W1AR Mnt 1yr 1,008
[143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 630
[143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 497
[143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 382
[143] ASA 5510 Firewall JMZ1440L0J4 Mnt 1yr 814
[143] Switch TOA-SRV-SW01 F0C1744W49X Mnt 1yr 100
[143] Switch TOA-SRV-SW02 F0X1744W445 Mnt 1yr 100
[143] WLC & AP's Wireless Mnt 1 yr 352
[143] MSA SAN Swift Gulch Mnt 1 yr 1,068
[143] TOA-VMHOST01 Replaced in 2015 3yr 0
[143] TOA-VMHOST02 Replaced in 2015 3yr 0
[143] TOA-VMHOST03 Due 2017-3yr in 2014 0
[143] TOA-VMHOST04 Due 2017-3yr in 2014 0
[143] SWright DSL 75 / month 900
[143] WHalstead DSL 40 / month 480
[143] Public Wifi DSL Comcast 142 / month 1,704
[143] TOA Backup DSL Comcast 142 / month 1,704
[143] Symtantec AntiVirus 85 Users 1 yr mnt 4,470
[143] SmartDraw 1 yr maint 500
[143] SPS Labor Phones Support Assistance 960
[143] Barracuda Web Filter 1 yr maint 1,073
[143] Barracuda Backup Server 1 yr maint 4,073
[143] Barracuda Email Archiver 1 yr maint 2,523
[143] PEI Labor w/ Managed Svcs 1 yr 5,000
[143] PEI Managed Services 1 yr 1,444 / month 17,328
[143] Axis Camera Server 1yr Mnt x 2 300
[143] Electronic Recycling 400
[143] Barracuda Spam 1yr Maint 1,848
[143] HP SAN Maint Added disk in 2015 4,000
[143] rmckenner internet access 64*12 768
[143] MicroExcel Spam Email filther $2.25 / 99 2,673
[143] Heat Recover Server Maintenances USE033NAXG, USE033NAXF 1,334
[143] Barracuda Cloud Storage 1 year unlimited space 5,000
[143] VMware vSphere Maintenance 1 year Maintenance 918
[143] VMware vSphere maintenance 1 Year 5,113
Total 71,833
Section V, Page C - 9
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63504 R&M - Office Equipment a 1,798 2,000 2,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased and Contract 39,193 84,650 99,678 73,333 66,811
64101 Travel and Conference 2,700 5,750 5,750 8,650 6,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 3000 * 2 Online 6,000
[143] Laserfiche Conference 1,900
Total 8,650
64102 Dues, Licenses and Memb 300 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Dues 300
Total 300
64206 Cellular and Paging 1,416 1,367 1,367 1,248 1,248
[Entity] Budget Detail Desc.Note Total
[143] $104 x 12 months 1,248
Total 1,248
64402 Equipment Replacement C 31,663 42,216 42,216 44,319 47,192
[Entity] Budget Detail Desc.Note Total
[143] Annual Equipment Rental Charges 44,319
Total 44,319
64000 Other Operating Costs 36,079 49,633 49,633 54,517 55,490
66402 Computers and Peripheral 14,688 15,900 9,328 0 8,000
66000 Capital Outlay 14,688 15,900 9,328 0 8,000
60000T Total Expenditures & O 314,597 385,028 383,706 384,847 405,120
Section V, Page C - 10
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 0 48,448 48,448 52,019 52,920
61106 Paid out Leave 0 465 465 488 498
61151 Overtime Wages 0 0 0 150 0
61301 FT Pension 0 5,380 5,380 5,776 5,876
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 709 709 764 775
61501 Group Health and Life Insu 0 14,706 15,792 16,524 18,050
61505 Long-term Disability Insura 0 439 439 467 476
61507 Dental Insurance 0 1,170 1,170 1,231 1,295
61509 Worker's Compensation 0 2,299 2,299 2,468 2,511
61510 Unemployment Insurance 0 147 147 158 160
61000 Personnel Services 0 73,787 74,873 80,068 82,584
62401 Gasoline 1,564 1,500 1,500 1,200 1,300
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Motor Pool Vehicles 1,200
Total 1,200
62402 Diesel 0 1,136 1,136 800 900
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Buildings Attendant 800
Total 800
62801 Employee Recognition Exp 0 0 0 25 25
[Entity] Budget Detail Desc.Note Total
[149] 1 employee x $25 25
Total 25
62802 Food and Beverages 4,149 6,000 6,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[149] Town Meetings Food and Supplies 5,000
Total 5,000
62803 Janitorial, Custodial and Cl 0 20,000 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[149] Hand Towels 3,000
[149] Tissue 2,500
[149] Toilet Paper 3,000
[149] Aerosols 1,824
[149] Chemicals 2,500
[149] Hygiene 3,000
[149] Refuge Supplies 2,183
[149] PPE and Other Safety (Gloves, signs, etc)1,993
Total 20,000
Section V, Page C - 11
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62805 Clothing and Uniforms 0 550 550 550 550
[Entity] Budget Detail Desc.Note Total
[149] Clothing and Uniform - Bldgs Attendant 550
Total 550
62806 Safety Materials and Suppl 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[149] Safety Footwear - Bldgs Attendant 150
Total 150
62999 Office Supplies and Materi 3,771 6,000 6,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[149] Town Wide Office Supplies 1,000
[149] Xerox Paper, Office Supply Inventory 5,000
Total 6,000
62000 Commodities 9,484 35,336 35,336 33,725 33,925
63203 Printing and Reproduction 21 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[149] Town Stationary and Envelopes 600
Total 600
63504 R&M - Office Equipment a 9,022 12,500 12,500 13,040 13,040
[Entity] Budget Detail Desc.Note Total
[149] Avaya IP Office 7,500
[149] Xerox Copier/Print Charges 5,000
[149] Mail Machine Annual Maintenance 540
Total 13,040
63603 Rentals - Office Equipment 12,628 10,371 12,556 10,911 10,911
[Entity] Budget Detail Desc.Note Total
[149] Copier Lease ($864.27 x 12)10,371
[149] Postage Meter Rental @ $45/month 540
Total 10,911
63999 Other Purchased and Cont 24,481 18,964 16,464 16,564 14,064
[Entity] Budget Detail Desc.Note Total
[149] Laserfiche Annual Basic Services Support 8,700
[149] Laserfiche Public Portal Maint Support 1,600
[149] Employee Bus Passes 4,000
[149] 1st Aid Supplies 750
[149] Water Cooler Service 150
[149] FSA Fees ($72 x 12 months)864
[149] Flowers, Picture Framing, Misc 500
Total 16,564
Section V, Page C - 12
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 46,152 42,435 42,120 41,115 38,615
64201 Telephone & Long-distanc 39,705 38,982 38,982 38,982 38,982
[Entity] Budget Detail Desc.Note Total
[149] Fireworks Line 546
[149] TOA Main Fax 1,116
[149] T-1 to Swift Gulch 3,600
[149] NewCloud Networks 7,620
[149] CenturyLink Metro E 26,100
Total 38,982
64301 Postage and Delivery 3,200 4,000 4,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[149] General Admin Postage and Delivery 6,000
Total 6,000
64303 Treasurer Fees 29,259 31,971 31,971 34,596 34,596
[Entity] Budget Detail Desc.Note Total
[149] 2% Eagle County Treasurer Collection Fee 34,596
Total 34,596
64307 Bank Service Charges and 4 150 1,215 150 150
[Entity] Budget Detail Desc.Note Total
[149] Various Fees 150
Total 150
64309 VAA RSF Collection Fees 11,999 13,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[149] VAA RSF Collection Fees 10,000
Total 10,000
64401 Fleet Maintenance Charge 805 2,733 1,042 1,097 1,147
[Entity] Budget Detail Desc.Note Total
[149] Annual Fleet Maintenance Charges 1,097
Total 1,097
64402 Equipment Replacement C 13,510 17,635 17,635 18,040 18,040
[Entity] Budget Detail Desc.Note Total
[149] Annual Equipment Rental Charges 18,040
Total 18,040
Section V, Page C - 13
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64403 Washbay Charges 1,488 2,496 2,496 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[149] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 124,437 126,768 132,622 133,584 133,584
[Entity] Budget Detail Desc.Note Total
[149] CIRSA: Property and Casualty (71%)125,969
[149] Fiduciary Liability 2,600
[149] Excess Crime 255
[149] Boiler and Machinery 4,167
[149] Treasurer's Bond - Scott 400
[149] Volunteer Accident Medical Plan 193
Total 133,584
64000 Other Operating Costs 224,407 237,735 239,963 243,905 243,955
66401 Office Equipment 0 0 2,865 0 0
66000 Capital Outlay 0 0 2,865 0 0
60000T Total Expenditures & O 280,043 389,293 395,157 398,813 399,079
Section V, Page C - 14
149 Nondepartmental Town of Avon
Line Item Detail
Section V, Page D-1
Fund: General
Dept: Community Development
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 375,173$ 571,794$ 525,375$ 510,812$ 542,219$
Commodities 6,829 15,100 15,100 7,725 10,825
Contract Services 44,104 554,548 314,162 254,702 249,011
Other Operating Costs 15,852 308,770 611,926 398,850 285,031
Capital Outlay 14,105 4,950 4,950 2,550 -
Total 456,063$ 1,455,162$ 1,471,513$ 1,174,639$ 1,087,086$
Department Expenditures by Program
Planning 229,089 277,000 288,835 317,767 317,538
Building 126,984 136,410 135,274 146,758 155,101
Economic Development 99,990 215,144 130,568 40,600 40,600
Town Produced Events - 623,758 366,864 314,364 323,847
Signature Event Seed Funding - 5,000 302,122 125,000 50,000
Community Grants - 197,850 247,850 230,150 200,000
Total 456,063$ 1,455,162$ 1,471,513$ 1,174,639$ 1,087,086$
Authorized Positions
Planning Manager/ Director 1 1 1 1 1
Building Official 1 1 1 1 1
Planner II 1 1 1 1 1
Director of Economic Initiatives 1 1 ---
Director of Fesitvals & Special Events 1 1 1 1 1
Seasonal Events Assistant 0 0.33 0.33 0.5 0.5
Total 5 5.33 4.33 4.5 4.5
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Community Development Department takes the lead role in ensuring the Town’s built environment
maintains and advances a livable community, one which meets the needs of the residents, businesses,
and visitors. The Planning Division manages all current and long-range community planning
functions. The Building Official provides permit and inspection services for residential and commercial
development. The Director of Fesitvals and Special Events takes the lead role in event development,
implementation and management as well as special project work.
The Community Development Department is administered by the Planning Director, who spends
approximately 60% of the position’s time in managing applications, Council agenda items, Planning and
Zoning Commission agendas, and special project work. The remainder of the Planning Manager’s time is
spent with hands-on project review and special planning work. The Director of Festivals and Special Events
is supervised by the Town Manager.
Section V, Page D-2
Fund: General
Dept: Community Development Budget Summary
1. Adoption of the 2015 International Building Codes.
2. Facilitated land acquisition, zoning, development review of major medical office building and joint safety.
3. Apres Avon 12-day concert and street fair in Main Street Mall.
4. Completion of Avon Road Streetscape and Main Street Mall (planning in 2014).
5. New events including:Cielito Lindo, Avon LIVE! and Dancing in the Park!.
6. Avon Performance Pavilion licensing agreement, procedures, and technical specifications.
7. Mobile Vendor Cart permitting, sound and liquor codes.
Estimated Personnel Time:30%
Estimated Nonpersonnel Costs:30,315$
Total Activity Cost:97,130$
Performance Metric(s):
Estimated Personnel Time:28%
Estimated Nonpersonnel Costs:28,294$
Total Activity Cost: $ 90,655
Performance Metric(s):
Estimated Personnel Time:40%
Estimated Nonpersonnel Costs:40,420$
Total Activity Cost: $ 129,507
Performance Metric(s):Community Survey; Completion of Plan(s)
Estimated Personnel Time:2%
Estimated Nonpersonnel Costs:2,021$
Total Activity Cost: $ 6,475
Performance Metric(s): Cost effectiveness of IGA versus in-house employee
2015 MAJOR ACCOMPLISHMENTS
Community Survey
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS - PLANNING
Administration: Review all new applications and contractor registration applications at the front counter,
including assisting the general public with inquiries. Finance administration for permitting and planning
applications, including escrow accounts. This includes administration of the department by the Planning
Director.
Current Planning / Land Use Applications: Review and process applications for land use under the
rules and procedures of the Avon Municipal Code. Includes pre-applicaiton, public process with
Long-Term Planning: The Community Development Department is responsible for the development of
long range planning for the Town of Avon. In the 2016-17 Strategic Plan, a major Comprehensive Plan
update is planned as well as a Multi-Modal, Parking and Transportation Plan. Walkability improvements
and capital projects related thereto will be prioritized. Policy work with the PZC (and Council) witll include
evaluationg and implementing Master Plan work for District Plans (i.e. East Avon).
GIS Mapping / Informational Serivces: Create and manage all mapping functions and associated data
management for the Town. Supports special projects with geographical information as well as cartagraphy
useful in land use decisions and Comprehensive Planning.
Section V, Page D-3
Fund: General
Dept: Community Development Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:11,035$
Total Activity Cost:146,758$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:40,600$
Total Activity Cost:40,600$
Performance Metric(s):
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:161,993$
Total Activity Cost:314,364$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:90,000$
Total Activity Cost:125,000$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:205,150$
Total Activity Cost:230,150$
Performance Metric(s):
Signature Event Seed Funding: The General Fund Special Event Reserve holds monies which are approved
by Town Council or, when requests are $10,000 or under, by the Town Manager, for the seeding of signature
special events in Avon. Monies approved by Council are accounted for in this account.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies.
Economic development, art and cultural programs, regional environmental projects, sporting events and health
and human service needs,
Community Survey
Community Survey; Sales, lodging and real estate tax growth
Community Survey; Sales, lodging and real estate tax growth
Community Survey; Sales, lodging and real estate tax growth
Special Event Adminstration & Production: Responsible for the special event development, administration
and production of all special events in the Town of Avon, including Town produced events, such as Salute to
the USA and outside producer festivals. The budget includes admission fee expeditures and full cost
accounting for Salute to the USA. The Director of Festivals & Specials oversees one seasonal employee and
the Town's volunteeers.
Community Survey; Sales, lodging and real estate tax growth; new
business development
PROGRAM ACTIVITIES AND OPERATIONS - BUILDING PERMITS AND INSPECTIONS
PROGRAM ACTIVITIES AND OPERATIONS - ECONOMIC DEVELOPMENT
Economic Development: Accounts for operational costs of the Town's Economic Development activities,
which is spearheaded by the Town Manager. Funding for Destimetrics data collection and marketing is
included in this budget.
Building Inspection/Plan Review: The Building Division provides all construction relatedservices in the
Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes,
and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit
applications, performs inspections, and coordinates with other agencies that perform specialized
inspections such as Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement
matters are handled on an as-needed, or complaint driven basis
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 133,606 159,039 159,039 166,644 172,738
61106 Paid out Leave 0 1,516 1,516 1,579 1,641
61121 PTS Wages 0 0 3,000 0 0
61151 Overtime Wages 1 0 0 0 0
61301 FT Pension 14,697 17,661 17,661 18,504 19,182
61302 PTS Pension 0 0 113 0 0
61304 Employee Assistance Prog 42 49 49 48 48
61401 FICA/Medicare 1,917 2,328 2,372 2,439 2,528
61501 Group Health and Life Insu 16,922 22,874 24,543 25,109 27,395
61505 Long-term Disability Insura 876 994 994 994 994
61507 Dental Insurance 1,277 1,761 1,761 1,853 1,950
61509 Worker's Compensation 3,887 4,830 4,830 5,043 5,270
61510 Unemployment Insurance 401 482 491 505 523
61000 Personnel Services 173,625 211,533 216,367 222,718 232,269
62801 Employee Recognition Exp 50 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[212] Planner II Rec 25
[212] Long Range Planner Rec 25
Total 50
62904 Software 3,043 3,000 3,000 600 3,600
[Entity] Budget Detail Desc.Note Total
[212] Adobe InDesign 600
Total 600
62905 Books and Periodicals 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[212] Transportation Planning Documents 150
Total 150
62999 Office Supplies and Materi 859 900 900 1,000 900
[Entity] Budget Detail Desc.Note Total
[212] XEROX large format cartriges 750
[212] Office Supplies 250
Total 1,000
62000 Commodities 3,952 4,090 4,090 1,800 4,700
63101 Legal Services 0 0 4,200 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[212] Town Attorney Fees for Land Use Case
Review
3,500
Total 3,500
Section V, Page D - 4
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63199 Other Professional Service 2,868 37,200 35,000 61,000 55,000
[Entity] Budget Detail Desc.Note Total
[212] County GIS (approx 85 hrs)5,000
[212] Comp Plan Publishing Co.6,000
[212] Consulting: Long-Range Planning 50,000
Total 61,000
63203 Printing and Reproduction 3,358 200 200 375 250
[Entity] Budget Detail Desc.Note Total
[212] Printing/Repro for Long Range Planning
Meetings
250
[212] Public Hearing Signs 125
Total 375
63304 Computer Services and Su 18,407 5,369 5,369 5,695 5,865
[Entity] Budget Detail Desc.Note Total
[212] Sungard Permitting Software 5,695
Total 5,695
63504 R&M - Office Equipment a 1,727 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[212] Xerox Front Printer Charges 2,500
Total 2,500
63603 Rentals - Office Equipment 5,318 5,318 5,318 5,318 5,318
[Entity] Budget Detail Desc.Note Total
[212] Copier Lease ($443.16 x 12)5,318
Total 5,318
63000 Purchased and Contract 31,678 50,587 52,587 78,388 72,433
64101 Travel and Conference 1,364 3,000 3,000 7,950 2,550
[Entity] Budget Detail Desc.Note Total
[212] APA Colorado 2 Planners 1,250
[212] RMLUI 2 Planners 1,200
[212] CCL Manager Leadership Course 5,500
Total 7,950
64102 Dues, Licenses and Memb 470 1,020 1,020 1,515 1,240
[Entity] Budget Detail Desc.Note Total
[212] APA & AICP for Planning Manager 470
[212] APA for Planner II 250
[212] DCI for Planning and Econ Dev 300
[212] AICP Examination 495
Total 1,515
Section V, Page D - 5
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64104 Meeting Expenses 145 200 200 300 350
[Entity] Budget Detail Desc.Note Total
[212] Trails Advisory Group 300
Total 300
64301 Postage and Delivery 394 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[212] Postage Machine in Muni 150
Total 150
64402 Equipment Replacement C 1,855 1,621 1,621 846 846
[Entity] Budget Detail Desc.Note Total
[212] Annual Equipment Rental Charges 846
Total 846
64901 Advertising and Legal Noti 2,713 2,600 2,600 2,500 3,000
[Entity] Budget Detail Desc.Note Total
[212] Vail Daily Legal Notices 2,500
Total 2,500
64902 Financial Support, Donatio 0 0 5,000 0 0
64000 Other Operating Costs 6,941 8,591 13,591 13,261 8,136
66402 Computers and Peripheral 0 2,200 2,200 950 0
[Entity] Budget Detail Desc.Note Total
[212] Desktop Replacement - Front Desk 950
Total 950
66404 Furniture and Fixtures 12,894 0 0 650 0
[Entity] Budget Detail Desc.Note Total
[212] One (1) Stand-up Desk Station 500
[212] Work Station accessories for Stand-up 150
Total 650
66000 Capital Outlay 12,894 2,200 2,200 1,600 0
60000T Total Expenditures & O 229,089 277,001 288,835 317,767 317,538
Section V, Page D - 6
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 86,057 93,861 93,861 101,571 108,488
61106 Paid out Leave 1,681 915 915 1,000 1,020
61301 FT Pension 9,651 10,425 10,425 11,283 12,046
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,267 1,374 1,374 1,487 1,588
61501 Group Health and Life Insu 13,457 14,888 15,974 16,728 18,272
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 1,370 1,473 1,473 1,594 1,703
61510 Unemployment Insurance 263 284 284 308 329
61000 Personnel Services 115,317 124,912 125,998 135,722 145,260
62401 Gasoline 386 500 500 400 400
[Entity] Budget Detail Desc.Note Total
[213] Gasoline for Hybrid Vehicle 400
Total 400
62801 Employee Recognition Exp 30 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[213] Employee Recognition for one (1) 25
Total 25
62807 Consumable Tools/Small 0 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[213] Inspection Equipment 50
Total 50
62905 Books and Periodicals 1,703 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[213] Reference Materials 100
[213] Residential Code Book 50
Total 150
62000 Commodities 2,119 720 720 625 625
63199 Other Professional Service 3,400 2,500 1,760 3,750 2,500
[Entity] Budget Detail Desc.Note Total
[213] Safebuilt 3 weeks of inspections 3,750
Total 3,750
63000 Purchased and Contract 3,400 2,500 1,760 3,750 2,500
64101 Travel and Conference 1,027 1,500 1,500 2,350 2,350
Section V, Page D - 7
213 Building Inspection Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[213] ICB Annual Conference 1,500
[213] Building Official Conf 850
Total 2,350
64102 Dues, Licenses and Memb 125 125 125 279 275
[Entity] Budget Detail Desc.Note Total
[213] ICBO License Renewal 135
[213] Residential Cert 69
[213] ICC Cert 75
Total 279
64206 Cellular and Paging 201 198 198 204 204
[Entity] Budget Detail Desc.Note Total
[213] $17 x 12 months 204
Total 204
64401 Fleet Maintenance Charge 1,399 2,733 1,251 1,316 1,376
[Entity] Budget Detail Desc.Note Total
[213] Annual Fleet Maintenance Charges 1,316
Total 1,316
64402 Equipment Replacement C 2,148 2,148 2,148 2,147 2,147
[Entity] Budget Detail Desc.Note Total
[213] Annual Equipment Rental Charges 2,147
Total 2,147
64403 Washbay Charges 1,248 624 624 364 364
[Entity] Budget Detail Desc.Note Total
[213] Annual Washbay Charges - 1 vehicle 364
Total 364
64000 Other Operating Costs 6,148 7,328 5,846 6,660 6,716
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 126,984 136,410 135,274 146,757 155,101
Section V, Page D - 8
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 70,294 87,708 32,918 0 0
61106 Paid out Leave 0 837 5,191 0 0
61301 FT Pension 7,732 9,740 4,192 0 0
61304 Employee Assistance Prog 20 24 9 0 0
61401 FICA/Medicare 1,019 1,284 553 0 0
61501 Group Health and Life Insu 5,970 8,076 3,607 0 0
61505 Long-term Disability Insura 414 497 207 0 0
61507 Dental Insurance 427 591 246 0 0
61509 Worker's Compensation 142 171 64 0 0
61510 Unemployment Insurance 211 266 114 0 0
61000 Personnel Services 86,230 109,194 47,102 0 0
62301 General Program Supplies 0 200 200 0 0
62801 Employee Recognition Exp 40 20 20 0 0
62905 Books and Periodicals 0 100 100 0 0
62999 Office Supplies and Materi 719 400 400 0 0
62000 Commodities 759 720 720 0 0
63199 Other Professional Service 0 23,050 48,050 25,450 25,450
[Entity] Budget Detail Desc.Note Total
[214] Marketing, Design and Creative Services 3,000
[214] Destimetrics 22,450
Total 25,450
63203 Printing and Reproduction 77 200 200 0 0
63303 Photography Services 0 2,500 2,500 2,850 2,850
[Entity] Budget Detail Desc.Note Total
[214] Professional Photos 1,000
[214] Videography 1,850
Total 2,850
63304 Computer Services and Su 6,950 765 765 300 300
[Entity] Budget Detail Desc.Note Total
[214] Constant Contact 300
Total 300
63305 Audio/Visual Services 2,000 0 0 0 0
63000 Purchased and Contract 9,027 26,515 51,515 28,600 28,600
64101 Travel and Conference 387 1,775 1,775 0 0
64104 Meeting Expenses 243 700 700 0 0
64206 Cellular and Paging 708 790 306 0 0
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 0 73,050 26,050 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[214] Mrkg Plan Implementation 12,000
Section V, Page D - 9
214 Economic Initiatives Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 12,000
64903 Economic Development C 1,425 500 500 0 0
64000 Other Operating Costs 2,763 76,915 29,431 12,000 12,000
66402 Computers and Peripheral 1,211 1,800 1,800 0 0
66000 Capital Outlay 1,211 1,800 1,800 0 0
60000T Total Expenditures & O 99,990 215,144 130,568 40,600 40,600
Section V, Page D - 10
214 Economic Initiatives Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 0 74,290 76,445 86,722 92,666
61106 Paid out Leave 0 691 717 829 889
61121 PTS Wages 0 13,391 16,866 19,162 21,934
[Entity] Budget Detail Desc.Note Total
[215] 26 weeks;40 hours/week; 1040 hours at
$18.43 (step 2)
19,162
[215] April 18 through Oct. 14 0
Total 19,162
61151 Overtime Wages 0 1,500 3,100 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[215] Salute Police 2,500
[215] Production Assistant 1,000
Total 3,500
61301 FT Pension 0 8,248 8,488 9,631 10,291
61302 PTS Pension 0 502 632 719 823
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 1,303 1,408 1,598 1,725
61501 Group Health and Life Insu 0 22,104 24,233 25,650 28,039
61505 Long-term Disability Insura 0 497 497 497 497
61507 Dental Insurance 0 2,039 2,039 2,142 2,252
61509 Worker's Compensation 0 1,297 1,168 1,566 1,694
61510 Unemployment Insurance 0 270 291 331 357
61000 Personnel Services 0 126,156 135,908 152,371 164,690
62302 Special Event Materials & 0 3,415 3,415 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[215] Salute decorations to include flowers on
tables, banners, bunting, balloons, etc.
1,300
[215] Other misc. supplies 200
Total 1,500
62801 Employee Recognition Exp 0 200 200 250 250
[Entity] Budget Detail Desc.Note Total
[215] Volunteer recognition, incentives - 45
persons
200
[215] Employees - 2 @ $25 50
Total 250
62802 Food and Beverages 0 2,800 2,800 2,800 3,150
[Entity] Budget Detail Desc.Note Total
[215] Salute VIP Hosp. Food for 125 $1,900;
$600 for water/beverages, ice for product,
snacks for staff
2,500
[215] Volunteer beverage, snacks at various
events
300
Total 2,800
Section V, Page D - 11
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62805 Clothing and Uniforms 0 2,555 2,555 200 200
[Entity] Budget Detail Desc.Note Total
[215] S.E. staff identification: Danita, Erinn event
blouse/shirt
200
Total 200
62999 Office Supplies and Materi 0 600 600 550 400
[Entity] Budget Detail Desc.Note Total
[215] General supplies 100
[215] Printer cartridges 450
Total 550
62000 Commodities 0 9,570 9,570 5,300 5,500
63199 Other Professional Service 0 66,860 20,900 75,225 73,225
[Entity] Budget Detail Desc.Note Total
[215] Salute Fireworks - product,
choreography/music, on-site management
50,000
[215] Salute Performance Art 7,000
[215] Family Zone face painter/balloon sculptore
($850) & Calvary Chapel Family Zone Expense
($1750)
2,600
[215] Walking Mtn. resource recovery 1,475
[215] Guest Police officers 11,500
[215] Market research/survey - event falls on a
Sunday
2,000
[215] Creative Services at $75 per hour for
Salute - 6 hrs.
450
[215] Emcee for stage announcements 200
Total 75,225
63203 Printing and Reproduction 0 8,700 10,600 2,700 2,700
[Entity] Budget Detail Desc.Note Total
[215] Salute credentials $500 500
[215] Posters for Salute 300
[215] Bridge Banner for Salute 400
[215] Banners/general decorations - lifestyle
replacement as damaged or augmentation
1,500
Total 2,700
63305 Audio/Visual Services 0 5,500 5,500 5,500 5,500
[Entity] Budget Detail Desc.Note Total
[215] Salute sound engineer & and equipment
for fireworks soundtrack
5,500
Total 5,500
Section V, Page D - 12
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63306 Security Services 0 2,500 2,500 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[215] Salute perimeter security and north shore
security
5,000
Total 5,000
63549 R&M - Other Specialized E 0 800 800 0 0
63606 Rentals - Crowd & Traffic 0 7,400 10,800 8,600 8,600
[Entity] Budget Detail Desc.Note Total
[215] Salute chain link fencing ($6,000); 48"
event fencing on north shore to main gates
7,800
[215] Salute light towers for egress 800
Total 8,600
63607 Rentals - Portable Facilitie 0 6,500 6,500 5,800 5,800
[Entity] Budget Detail Desc.Note Total
[215] Salute dumpsters and restrooms 3,700
[215] Salute VIP tables/chairs 1,500
[215] Generator rental for north side of main field 600
Total 5,800
63998 Admission Fees Expenses 0 30,270 32,406 41,139 44,653
[Entity] Budget Detail Desc.Note Total
[215] Purchase in 16: ZH Tents $280 each/2
total; $560, bins $35 each/9 total $315. Other
items on the list: Power resources, picnic tables,
large tenting, shade, heaters, tables/chairs:
WWG = $34,200; RWB = $1,660; Cielito Lindo =
41,139
Total 41,139
63999 Other Purchased and Cont 0 346,416 118,294 0 0
63000 Purchased and Contract 0 474,946 208,300 143,964 145,478
64101 Travel and Conference 0 1,075 1,075 3,745 425
[Entity] Budget Detail Desc.Note Total
[215] IFEA International Conference Fee 795
[215] Hotel, travel, per diem 2,500
[215] Colo. Creative Summit - one attendee 450
Total 3,745
64102 Dues, Licenses and Memb 0 795 795 795 795
[Entity] Budget Detail Desc.Note Total
[215] IFEA Membership Dues 795
Total 795
Section V, Page D - 13
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64104 Meeting Expenses 0 650 650 250 550
[Entity] Budget Detail Desc.Note Total
[215] Event Re-cap meetings 150
[215] Volunteer group meeting/training 100
Total 250
64206 Cellular and Paging 0 624 624 978 978
[Entity] Budget Detail Desc.Note Total
[215] Director Cell Phone $53/mo 636
[215] Asst Cell Phone $40/mo x 6 mos; $17/mo x
6 mos
342
Total 978
64301 Postage and Delivery 0 50 50 0 0
64306 Permit and Licensing Fees 0 1,200 1,200 785 785
[Entity] Budget Detail Desc.Note Total
[215] ERFD tent inspections at Salute 75
[215] Eagle County event coordinator permit 50
[215] ASCAP 300
[215] SESAC 360
Total 785
64402 Equipment Replacement C 0 1,467 1,467 1,226 421
[Entity] Budget Detail Desc.Note Total
[215] Annual Equipment Rental Charges 1,226
Total 1,226
64901 Advertising and Legal Noti 0 7,225 7,225 4,000 4,225
[Entity] Budget Detail Desc.Note Total
[215] Salute print advertising 4,000
Total 4,000
64000 Other Operating Costs 0 13,086 13,086 11,779 8,179
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[215] Desktop Replacement - Special Events 950
Total 950
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 0 623,758 366,864 314,364 323,847
Section V, Page D - 14
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64902 Financial Support, Donatio 0 5,000 302,122 125,000 50,000
[Entity] Budget Detail Desc.Note Total
[216] WWG 2016 40,000
[216] Small Event Seed Funding for 2016 event
not yet identified
50,000
[216] CoverStock Music & Art Festival 35,000
Total 125,000
64000 Other Operating Costs 0 5,000 302,122 125,000 50,000
60000T Total Expenditures & O 0 5,000 302,122 125,000 50,000
Section V, Page D - 15
216 Signature Event Seed Fundi Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64902 Financial Support, Donatio 0 197,850 247,850 230,150 200,000
[Entity] Budget Detail Desc.Note Total
[217] Economic Development: Regional 0
[217] Vail Valley Partnership Business Support Services 15,000
[217] Vail Leadership Institute Rent Subsidy 7,500
[217] EGE Air Alliance 20,000
[217] High Altitude Entrepreneurs New Business Support 2,900
[217] Economic Development: Outside
Producers - Special Events in Avon - Art
0
[217] Alpine Arts Center Social Art Series 7,500
[217] Economic Development: Outside
Producers - Special Events in Avon - Sports
0
[217] Vail Valley Charitable Fund Bec Tri Triathlon 2,500
[217] Team Evergreen Triple Bypass Bike Ride 2,500
[217] Vail Valley Foundation FIS Men's Birds of Prey 50,000
[217] Beaver Creek Resort Co.Rodeo Series 5,000
[217] Beaver Creek Resort Co.XTERRA 2,000
[217] The America Cup Fly Fishing Championships 500
[217] Speckled-Hound Racing 5K Event 2,000
[217] Buddy Werner League Youth Recreational Race
Program
1,000
[217] Regional Environmental Programs:0
[217] Walking Mountains Science School Programs 22,500
[217] Health & Human Services:0
[217] Eagle River Youth Coalition Parent Education & Outreach 2,500
[217] Roundup River Ranch Camp Programs for Youth with
Illnesses
1,000
[217] VVF Youth Foundation After School Programs 20,000
[217] Starting Hearts 6,500
[217] Red Ribbon Project HIV/AIDS Awareness 750
[217] SpeakUp ReachOut 5,000
[217] Small Champions Recreational Programs for
Youth with Disabilities
5,600
[217] Eagle County School Based Health Center Avon SBHC 20,400
[217] Bright Future Foundation 2,500
[217] Augustana Senior Care 25,000
Total 230,150
64000 Other Operating Costs 0 197,850 247,850 230,150 200,000
60000T Total Expenditures & O 0 197,850 247,850 230,150 200,000
Section V, Page D - 16
217 Community Grants Town of Avon
Line Item Detail
Section V, Page E-1
Fund: General
Dept: Police Department
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 2,048,139$ 2,273,813$ 2,311,299$ 2,469,168$ 2,576,656$
Commodities 126,122 130,621 119,465 127,885 110,910
Contract Services 32,640 42,095 41,725 46,870 46,668
Other Operating Costs 509,016 527,319 504,800 561,561 587,868
Capital Outlay 10,794 27,375 31,424 47,800 29,950
Total 2,726,711$ 3,001,223$ 3,008,713$ 3,253,284$ 3,352,052$
Department Expenditures by Program
Administration 529,934$ 595,431$ 619,470$ 658,376$ 661,732$
Patrol 1,972,310 2,162,311 2,136,521 2,331,166 2,411,493
Investigation 224,467 243,481 252,722 263,742 278,827
Total 2,726,711$ 3,001,223$ 3,008,713$ 3,253,284$ 3,352,052$
Authorized Positions
Police Chief 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1
Sergeant 3 3 3 3 3
Administrative Services Officer 2 2 2 2 2
Investigator/Detective 1 1 1 1 1
Officers 12 12 12 12 12
Total 20 20 20 20 20
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7
police protection in the Town of Avon. The Department consists of 18 sworn police officers and two
(2) non-sworn employees. Avon Police employees, focus attention to the Department’s Mission
Statement and Goals on a day-to-day basis to ensure the safety and security of residents and visitors
in the community.
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3)
Sergeants. The Police Chief spends 90 % of the position’s time in general administration, with 10%
contributed to the oversight of community policing programs, including time on law enforcement committees and
organizations. The Police Chief provides general administration approximately 95% of time, with the balance
spent in the field. Each Patrol Sergeant oversees six (6) police officers, while the Detective Sergeant
supervises the detective and major programs such as Police Training.
Section V, Page E-2
Fund: General
Dept: Police Department Budget Summary
1. Avon crime rates and traffic crash rates continue to trend downward with 2014 being some of the
lowest rates in history. There were 12 burglaries in 2014, which was the third lowest annual total since
data has been recorded at the Police Department. Thefts (includes shoplifting) numbered 159, which
was below the annual average. There were 2 reported robberies in 2014, which is the average annual number.
Motor vehicle thefts were recorded at 6 in 2014, up from 4 in 2013. Assaults were slightly up in 2014
to 45 from 36 in 2013, which was the lowest in history. Traffic crashes decreased 15% in 2014 to 148 from
174 in 2013. The all-time low was 142 in 2012. Traffic crashes for the previous five years (2010-2014) have
been the lowest number on record. DUI arrests were up 43% in 2014 to 150 from 105 in 2013. This is the
highest arrest annual number since 153 in 2008.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:82,792$
Total Activity Cost:658,376$
Performance Metric(s):Internal Survey; Community Survey
Estimated Personnel Time:95%
Estimated Nonpersonnel Costs:647,351$ Total Activity Cost:2,214,608$ 1567256.8 681422
Performance Metric(s):Police response times by type of call and seasonAnalysis of crime and traffic statistics/trends
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:19,902$
Total Activity Cost:263,742$
Performance Metric(s):Crime Clearance Rates
5. All supervisors have completed the International Association of Chiefs of Police (IACP)
3. Succesfully completed the 7th Annual Avon Police Citizen's Academy & 3rd Annual Latino Eagle County
4. Developed Body Worn Camera Policy and implemented camera use for all officers.
Leadership in Police Organization (LPO) 3-week curriculum.
2015 MAJOR ACCOMPLISHMENTS
6. Awarded the Colorado MADD Team Enforcement Award for 5th year in a row.
2. For the first 6 months of 2015, crime rates and traffic crash rates continued to trend similar to
averages for 2012, 2013 and 2014 and remain near record lows.
PROGRAM ACTIVITIES AND OPERATIONS
Administration: The Police Chief, Deputy Chief, and two (2) Administrative Services Officers are
responsible for the day-to-day operations of the Police Department, including interaction with Avon Town staff
on projects such as budget and department liaisons. Administration is responsible for managing the front
desk, customer service, accreditation, records management, outside government liaisons, evidence/property
management, policy/procedure, training, and support for police operations.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers. These
teams are responsible for proactive patrol and response to emergencies and calls for service. Officers are
responsible for investigation of crimes to property and persons, including traffic enforcement, education, traffic
crash investigations and crime prevention/community outreach.
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and one (1) Detective.
The Detectives are responsible to support patrol operations, investigate major crimes, conduct background
investigations, administer the police training program, and provide administrative support to the Town Clerk for
licensing of businesses.
Section V, Page E-3
Fund: General
Dept: Police Department Budget Summary
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:34,071$
Total Activity Cost:116,558$
Performance Metric(s):Internal Survey; Community Survey
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department
and each member is responsible to Make a Difference in the community during every shift. These programs
include Community Outreach; Community Programs such as Citizens Academies/National Night Out;
Neighborhood Watch; School Programs; Public Safety/Community Committees, Task Forces and Coalitions.
Approximately 1,900 hours of Avon Police time is associated with community programs and outreach.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 325,381 352,670 352,670 372,728 389,095
61106 Paid out Leave 3,572 3,353 3,353 3,537 3,709
61121 PTS Wages 0 0 10,000 18,720 0
[Entity] Budget Detail Desc.Note Total
[311] Part-time Administrative Assistant 1040 hrs x $18/hr 18,720
Total 18,720
61151 Overtime Wages 365 3,000 9,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[311] Victim Services, Evidence Call Out,
Administrative Overtime
3,000
Total 3,000
61301 FT Pension 36,185 39,003 39,003 41,222 43,034
61302 PTS Pension 0 0 375 702 0
61304 Employee Assistance Prog 88 97 97 97 96
61401 FICA/Medicare 4,529 5,206 5,438 5,771 5,739
61501 Group Health and Life Insu 73,406 88,647 97,127 102,695 112,218
61505 Long-term Disability Insura 6,562 7,078 7,078 7,397 7,673
61507 Dental Insurance 6,745 8,154 8,154 8,570 9,006
61509 Worker's Compensation 8,298 9,478 9,498 9,951 10,380
61510 Unemployment Insurance 988 1,077 1,125 1,194 1,187
61000 Personnel Services 466,119 517,764 542,918 575,584 585,138
62401 Gasoline 3,301 3,160 3,160 3,160 3,160
[Entity] Budget Detail Desc.Note Total
[311] Gasoline for Vehicles 3,160
Total 3,160
62801 Employee Recognition Exp 336 80 541 500 500
[Entity] Budget Detail Desc.Note Total
[311] Employee Incentives, Gifts $25 x 20 500
Total 500
62802 Food and Beverages 1,839 1,500 2,675 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[311] Seminars, Classes, Meetings 1,800
[311] National Night Out Donations 1,200
Total 3,000
62805 Clothing and Uniforms 1,010 1,000 1,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniforms 2x$600,2x$150 1,500
Total 1,500
Section V, Page E - 4
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62807 Consumable Tools/Small 487 1,000 539 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[311] Miscellaneous Equipment 1,000
Total 1,000
62808 Promotional, Informational 2,011 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[311] Promotional and Marketing Materials,
NNO, Calendars, Water Bottles, Pens, Pins,
Crime Prevention Materials, Challenge Coins
1,500
Total 1,500
62901 Duplicating Supplies 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[311] Copier, Paper, Toner, Misc 200
Total 200
62902 Audio/Visual Supplies 0 0 0 1,000 0
[Entity] Budget Detail Desc.Note Total
[311] Projector 1,000
Total 1,000
62903 Data Processing Supplies 0 300 0 300 300
[Entity] Budget Detail Desc.Note Total
[311] Ink, Cartridges 300
Total 300
62904 Software 0 0 0 4,000 2,500
[Entity] Budget Detail Desc.Note Total
[311] CALEA Power DMS Record Mgmt 4,000
Total 4,000
62905 Books and Periodicals 352 350 20 400 400
[Entity] Budget Detail Desc.Note Total
[311] Muni. Codes, Traffic Codes, Law
Enforcement Periodicals
400
Total 400
62999 Office Supplies and Materi 2,221 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[311] Copier, CBI Computer, Paper 2,000
Total 2,000
Section V, Page E - 5
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62000 Commodities 11,556 11,090 11,635 18,560 16,060
63203 Printing and Reproduction 2,798 2,800 2,630 2,800 2,800
[Entity] Budget Detail Desc.Note Total
[311] Business Cards, Stationary, Manuals,
Pamphlets, Court Envelopes
2,800
Total 2,800
63301 Medical Services and Exa 0 1,100 0 500 500
[Entity] Budget Detail Desc.Note Total
[311] Hepatitis/Drug Screens, Annual Physicals,
Fitness Program
500
Total 500
63302 Laboratory Services 0 1,300 700 500 500
[Entity] Budget Detail Desc.Note Total
[311] Pre-Employment Testing 500
Total 500
63504 R&M - Office Equipment a 846 1,285 1,285 1,285 1,285
[Entity] Budget Detail Desc.Note Total
[311] Copier, Computers, Printers, Shredder, 1,285
Total 1,285
63506 R&M - Radios and Commu 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[311] Pagers, Radio, Cell Phone Repair & Maint.200
Total 200
63603 Rentals - Office Equipment 5,535 5,535 5,535 5,535 5,535
[Entity] Budget Detail Desc.Note Total
[311] Copier Lease ($461.24 x 12)5,535
Total 5,535
63999 Other Purchased and Cont 14,887 18,126 18,126 18,126 18,126
[Entity] Budget Detail Desc.Note Total
[311] Accreditation Fee 3,626
[311] Vehicle Towing 3,100
[311] ECAC 11,400
Total 18,126
Section V, Page E - 6
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 24,066 30,346 28,476 28,946 28,946
64101 Travel and Conference 8,327 9,000 9,000 14,900 7,400
[Entity] Budget Detail Desc.Note Total
[311] SWAT 1,000
[311] CALEA Conference Required to attend for award 6,000
[311] FBI National Academy 1,500
[311] Highway Safety Committee 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 2,500
[311] Professional Development 2,000
Total 14,900
64102 Dues, Licenses and Memb 2,655 2,500 2,500 2,680 2,680
[Entity] Budget Detail Desc.Note Total
[311] IACP 300
[311] Edwards Rotary 1,000
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 240
[311] Rocky Mountain Accreditation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 350
[311] CCRN 100
Total 2,680
64206 Cellular and Paging 1,244 1,244 1,244 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[311] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 992 1,100 1,900 1,100 1,100
[Entity] Budget Detail Desc.Note Total
[311] Postage and Cost of Delivery of Evidence
Items to CBI for Testing
1,100
Total 1,100
64401 Fleet Maintenance Charge 1,481 4,879 3,289 3,459 3,614
[Entity] Budget Detail Desc.Note Total
[311] Annual Fleet Maintenance Charges 3,459
Total 3,459
64402 Equipment Replacement C 7,222 10,683 10,683 9,709 13,356
[Entity] Budget Detail Desc.Note Total
[311] Annual Equipment Rental Charges 9,709
Total 9,709
Section V, Page E - 7
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64403 Washbay Charges 675 624 624 728 728
[Entity] Budget Detail Desc.Note Total
[311] Annual Washbay Charges - 2 vehicle 728
Total 728
64901 Advertising and Legal Noti 770 100 100 500 500
[Entity] Budget Detail Desc.Note Total
[311] Recruit Advertising 500
Total 500
64906 Insurance Deductibles 939 0 0 0 0
64000 Other Operating Costs 24,304 30,130 29,340 34,336 30,638
66402 Computers and Peripheral 3,890 950 1,950 950 950
[Entity] Budget Detail Desc.Note Total
[311] Desktop Replacement - Deputy Chief 950
Total 950
66404 Furniture and Fixtures 0 5,151 5,151 0 0
66000 Capital Outlay 3,890 6,101 7,101 950 950
60000T Total Expenditures & O 529,934 595,431 619,470 658,376 661,732
Section V, Page E - 8
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 829,875 915,583 903,005 950,018 997,370
61106 Paid out Leave 1,036 8,675 8,502 9,041 9,532
61121 PTS Wages 0 0 1,500 6,000 0
[Entity] Budget Detail Desc.Note Total
[312] Part Time Officer $15/hr x 400 hrs 6,000
Total 6,000
61151 Overtime Wages 104,965 123,450 114,450 141,300 141,300
[Entity] Budget Detail Desc.Note Total
[312] HI Vis/LEAF 36,000
[312] ERYC 8,500
[312] Click It Or Ticket 8,000
[312] Winter Wondergrass 6 officers x 10 hrs x 3 days x
$50/hr
9,000
[312] Reds, Whites, and Brews 2 officers x 6 hrs x 2 days x
$50/hr
1,200
[312] Man of the Cliff 2 officers x 9 hrs x 2 days x
$50/hr
1,800
[312] Investigations, Court, Report Writing, 56,000
[312] Latin Jam Festival 6 officers x 10 hrs x 2 days x
$50/hr
9,000
[312] Avon Live Concerts 4 concerts x 2 officers x 4 hrs x
$50/hr
1,600
[312] One Additional 2 Day Festival 6 officers x 2 days x 10 hrs x
$50/hr
6,000
[312] Winter Market 2 officers x 6 days x 4 hrs x
$50/hr
4,200
Total 141,300
61156 Extra Duty Pay 20,477 13,000 13,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts 18,000
Total 18,000
61301 FT Pension 91,138 101,046 99,652 104,851 110,081
61302 PTS Pension 0 0 56 225 0
61304 Employee Assistance Prog 334 341 339 338 337
61401 FICA/Medicare 13,445 15,380 15,087 16,303 16,910
61501 Group Health and Life Insu 235,595 265,212 290,982 313,093 342,172
61505 Long-term Disability Insura 19,921 23,658 23,333 24,548 25,771
61507 Dental Insurance 19,984 23,328 23,593 25,435 26,737
61509 Worker's Compensation 34,795 35,868 35,435 37,217 39,072
61510 Unemployment Insurance 2,869 3,182 3,121 3,373 3,499
61000 Personnel Services 1,374,435 1,528,723 1,532,055 1,649,744 1,730,782
62101 Police Operating and Field 3,367 5,000 8,512 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[312] Training Equipment, Intox Supplies, Taser
Batteries
5,000
Total 5,000
Section V, Page E - 9
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62102 Firearms and Weapons Su 18,316 22,125 24,741 26,875 15,000
[Entity] Budget Detail Desc.Note Total
[312] Firearm Supplies, Shotgun Shells, Bullets,
Rifle Repairs, Cleaning Supplies, Targets, Less
Than Lethal Forces Munitions
14,000
[312] SOU Firearms 1,000
[312] Tasers 10@ $1187 11,875
Total 26,875
62401 Gasoline 45,837 48,980 34,400 35,000 35,000
[Entity] Budget Detail Desc.Note Total
[312] Gasoline for Patrol Cars 35,000
Total 35,000
62804 Training Supplies 111 5,000 4,276 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[312] RED Guns, Pad Replacement 2,000
Total 2,000
62805 Clothing and Uniforms 16,385 13,600 13,600 14,600 14,600
[Entity] Budget Detail Desc.Note Total
[312] Uniforms $600x16 9,600
[312] Misc. Uniforms, Leather Gear, Equipment 4,000
[312] SOU Replacement Uniforms 1,000
Total 14,600
62806 Safety Materials and Suppl 18,861 17,112 16,712 15,400 15,400
[Entity] Budget Detail Desc.Note Total
[312] New Replacement Ballistic Vests, Flares,
Cones, Safety Equipment
7 vests (50% grant funded)15,400
Total 15,400
62807 Consumable Tools/Small 2,500 2,600 1,375 3,900 1,300
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing Eq., NIK Kits, Swabs 1,300
[312] 13 cameras x $200 (1 per patrol vehicle)2,600
Total 3,900
62809 Medical Supplies and 1st 845 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[312] Blood and Urine Test Equipment, 1st Aid 400
Total 400
62811 Communications Supplies 3,286 0 0 0 0
62902 Audio/Visual Supplies 0 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[312] Supplies 100
Section V, Page E - 10
312 Patrol Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 100
62000 Commodities 109,508 114,917 104,116 103,275 88,800
63302 Laboratory Services 7,625 8,000 8,000 8,000 7,000
[Entity] Budget Detail Desc.Note Total
[312] Toxicology Testing, Blood and Urine 8,000
Total 8,000
63304 Computer Services and Su 0 2,399 2,399 8,724 9,522
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 2,399
[312] BWC Annual Fees & Storage 4,128
[312] Replacement of damaged camera/repair of
camera
$399 x 3 1,197
[312] BWC Extra Storage One Terabyte 1,000
Total 8,724
63549 R&M - Other Specialized E 0 150 150 0 0
[Entity] Budget Detail Desc.Note Total
[312] Radar 0
Total 0
63000 Purchased and Contract 7,625 10,549 10,549 16,724 16,522
64101 Travel and Conference 16,923 16,000 16,000 16,000 18,000
[Entity] Budget Detail Desc.Note Total
[312] Academy, Misc Training, Bike Patrol,
Community Policing, SRO, Police Liability,
Search and Seizure
16,000
Total 16,000
64206 Cellular and Paging 9,645 4,937 4,937 4,800 4,800
[Entity] Budget Detail Desc.Note Total
[312] $400 x 12 months 4,800
Total 4,800
64401 Fleet Maintenance Charge 67,369 63,185 41,815 43,974 45,946
[Entity] Budget Detail Desc.Note Total
[312] Annual Fleet Maintenance Charges 43,974
Total 43,974
Section V, Page E - 11
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64402 Equipment Replacement C 82,762 87,194 87,194 113,707 118,681
[Entity] Budget Detail Desc.Note Total
[312] Annual Equipment Rental Charges 113,707
Total 113,707
64403 Washbay Charges 7,488 7,488 7,488 4,368 4,368
[Entity] Budget Detail Desc.Note Total
[312] Annual Washbay Charges - 12 vehicles 4,368
Total 4,368
64901 Advertising and Legal Noti 0 500 500 100 100
[Entity] Budget Detail Desc.Note Total
[312] New Officer Recruitment Pamphlets 100
Total 100
64904 Operating Fees, Assessm 288,594 307,544 307,544 333,524 354,494
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E-Ticketing $400 handsets maint fee x 6,
$1000 interface maint fee for
3,400
[312] Detox Facility 19,567
[312] Boarding Prisoners 750
[312] 800 MHz System Fee 41,237
[312] Vail Dispatch Services 261,030
[312] Raids on Line, Evidence on Q 3,800
[312] AED Concierge Program 720
[312] Transunion Fee 1,320
[312] BDA PM 1,200
Total 333,524
64906 Insurance Deductibles 1,057 0 0 0 0
64000 Other Operating Costs 473,839 486,848 465,478 516,473 546,389
66402 Computers and Peripheral 1,451 1,900 1,900 13,950 0
[Entity] Budget Detail Desc.Note Total
[312] Desktop Replacement - Patrol 950
[312] Livescan Fingerprint System Replacement $15k in Equip Repl, $28k to
replace
13,000
Total 13,950
66405 Radios and Communicatio 5,453 19,374 22,423 10,000 20,000
[Entity] Budget Detail Desc.Note Total
[312] Mobile Radios Per Scott Wright, no longer
rental accruals for radios,
tracking 38 radios, therefore
increasing 10k to 20K to create
5 - 6 year replacement cycle.
10,000
Total 10,000
Section V, Page E - 12
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
66406 Public Safety Equipment 0 0 0 21,000 9,000
[Entity] Budget Detail Desc.Note Total
[312] Emergency Equipment Replacement for
vehicle 338
10,000
[312] SOU Equipment Less Lethal Multi Launcher 3,500
[312] 3 radar units x $2500 each Replace every 5 yrs 7,500
Total 21,000
66000 Capital Outlay 6,904 21,274 24,323 44,950 29,000
60000T Total Expenditures & O 1,972,310 2,162,311 2,136,521 2,331,166 2,411,493
Section V, Page E - 13
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 132,932 145,470 145,351 160,267 173,802
61106 Paid out Leave 1,447 1,401 7,357 1,577 1,653
61151 Overtime Wages 11,572 12,000 15,000 15,000 12,500
[Entity] Budget Detail Desc.Note Total
[313] Invesigator's Overtime 15,000
Total 15,000
61301 FT Pension 14,782 16,056 16,699 17,693 19,183
61304 Employee Assistance Prog 47 49 48 48 48
61401 FICA/Medicare 2,069 2,304 2,432 2,564 2,725
61501 Group Health and Life Insu 32,798 36,904 36,640 33,280 36,372
61505 Long-term Disability Insura 3,450 3,759 3,756 4,141 4,491
61507 Dental Insurance 2,835 3,209 2,847 2,461 2,589
61509 Worker's Compensation 5,217 5,699 5,694 6,278 6,809
61510 Unemployment Insurance 438 477 503 531 564
61000 Personnel Services 207,586 227,326 236,326 243,840 260,736
62101 Police Operating and Field 2,109 1,700 425 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[313] DUI Blood Storage Refrigerator
Equipment, Investigative Supplies
2,000
Total 2,000
62401 Gasoline 2,827 1,264 1,864 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[313] Gasoline for Vehicles 2,500
Total 2,500
62805 Clothing and Uniforms 122 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous Uniforms 1,200
Total 1,200
62806 Safety Materials and Suppl 0 200 0 200 200
[Entity] Budget Detail Desc.Note Total
[313] Gloves, PPE, Decontamination Wipes 200
Total 200
62807 Consumable Tools/Small 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous 150
Total 150
Section V, Page E - 14
313 Investigation Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62902 Audio/Visual Supplies 0 100 75 0 0
62000 Commodities 5,059 4,614 3,714 6,050 6,050
63301 Medical Services and Exa 950 1,200 2,700 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Sex Assault Medical Services 1,200
Total 1,200
63000 Purchased and Contract 950 1,200 2,700 1,200 1,200
64206 Cellular and Paging 873 665 1,412 1,404 1,404
[Entity] Budget Detail Desc.Note Total
[313] $117 x 12 months 1,404
Total 1,404
64401 Fleet Maintenance Charge 4,324 2,985 1,879 1,976 2,065
[Entity] Budget Detail Desc.Note Total
[313] Annual Fleet Maintenance Charges 1,976
Total 1,976
64402 Equipment Replacement C 4,427 5,443 5,443 6,644 6,644
[Entity] Budget Detail Desc.Note Total
[313] Annual Equipment Rental Charges 6,644
Total 6,644
64403 Washbay Charges 1,248 1,248 1,248 728 728
[Entity] Budget Detail Desc.Note Total
[313] Annual Washbay Charges - 2 Vehicles 728
Total 728
64000 Other Operating Costs 10,872 10,341 9,982 10,752 10,841
66402 Computers and Peripheral 0 0 0 1,900 0
[Entity] Budget Detail Desc.Note Total
[313] Desktop Replacements - 2 @ $950 ea Sergeant & Detective 1,900
Total 1,900
66000 Capital Outlay 0 0 0 1,900 0
60000T Total Expenditures & O 224,467 243,481 252,722 263,742 278,827
Section V, Page E - 15
313 Investigation Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page F-1
Fund: General
Dept: Public Works
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 1,143,791$ 1,242,259$ 1,238,159$ 1,298,925$ 1,398,842$
Commodities 313,044 406,619 352,822 354,497 348,664
Contract Services 358,351 476,110 481,770 643,658 573,858
Other Operating Costs 598,788 636,762 669,282 678,310 692,362
Capital Outlay 31,092 40,450 40,450 29,400 21,950
Total 2,445,066$ 2,802,200$ 2,782,483$ 3,004,790$ 3,035,676$
Department Expenditures by Program
Roads and Bridges 1,277,550$ 1,515,799$ 1,494,783$ 1,612,864$ 1,603,105$
Parks 947,665 1,029,776 1,018,843 1,093,645 1,129,523
Town Center West 219,851 256,625 268,857 298,281 303,048
Total 2,445,066$ 2,802,200$ 2,782,483$ 3,004,790$ 3,035,676$
Authorized Positions
Public Works Director 1 1 1 1 1
Public Works Superintendent 1 1 1 1 1
Public Works Supervisor 2 2 2 1 1
Master Gardener 0 0 0 1 1
Operator II 2 2 2 2 2
Operator I 8 8 8 8 8
Total 14 14 14 14 14
1. Developed prioritized work plan for the year.
2. Accomplished complete clean-up of Town core and Metcalf Road cinders.
3. Initiated and completed merger of Parks and Road and Bridge Departments into Public Works Dept.
4. Completed Segment 3 of Ditch Maintenance in-house, saving the Town $60,000 in contract labor.
5. Developed new snowplow schedule to reduce overtime, maximize CDL scheduling and increase service.
6. Provided traffic control for major project work and produced new street signs.
7. Removed fence at Eaglebend Drive/Nottingham Park to enhance the beautifiation of those areas.
8. Striped bike lanes and on-street parking on West Beaver Creek Blvd.
9. Moved and created an exciting 9 hole disc golf course at the West end of the Park
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2015 MAJOR ACCOMPLISHMENTS
The Public Works Department is responsible for operational management and maintenance of the
Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and
streets, sidewalks, landscaping and storn water infrastructure. The Department is managed by the
Public Works Director, with supervisory support from the Public Works Superintendent and Public Works
Supervisor.
Section V, Page F-2
Fund: General
Dept: Public Works Budget Summary
Estimated Personnel Time:26%
Estimated Nonpersonnel Costs:-$
Total Activity Cost:291,966$
Performance Metric(s):Internal Survey
Estimated Personnel Time:53%
Estimated Nonpersonnel Costs:538,491$
Total Activity Cost:768,651$
Performance Metric(s):Maintenance cost per mile
Community Survey
Estimated Personnel Time:30%
Estimated Nonpersonnel Costs:304,806$
Total Activity Cost:435,085$
Performance Metric(s):Cost per lane mile
Community Survey
Estimated Personnel Time:17%
Estimated Nonpersonnel Costs:172,724$
Total Activity Cost:246,549$
Performance Metric(s):Cost per linear foot
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:557,541$
Total Activity Cost:954,258$
Performance Metric(s):Maintenance Cost per Acre/Facility
Community Survey
Parks Operations & Maintenance: Maintenance of four parks, including over 65 acres of irrigated open
space, multi-use fields, three tennis courts, two pickle ball courts, three basketball courts, a nine-hole disc golf
course, tow picnic shelters, 800+ trees, 83 trash recepticales, 24 pet stations, set-up and care of the outdoor ice
rink is included in the work of the division.
PROGRAM ACTIVITIES AND OPERATIONS
Administration: The Public Works Director manages all work of the department, including but not limited to
development, implementation and monitoring of seasonal staff work plans for snowplowing, ice
management, cinder clean-up, ditch maintenance, noxious weed program, special event assistance, and
parks operations and maintenance. The work also includes management of contract work, locate requests,
ROW permit program, inspections of construction sites, utility projects, budgetary planning and approval of
travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75% of all
hours to administration.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges,
including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and
cleaning of ditches and hauling of waste.
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges,
two railraod overpasses, eight miles of sidewalk, appproximately and 17 miles of soft and hard trails. Work
includes guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up,
street striping, sign production and maintenance, banner placement,and weed control.
Section V, Page F-3
Fund: General
Dept: Public Works Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:122,303$
Total Activity Cost:298,281$
Performance Metric(s):Community Survey
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed
Lane.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 283,982 319,315 322,770 340,276 365,174
61106 Paid out Leave 7,757 3,050 3,110 3,349 3,578
61151 Overtime Wages 23,607 36,000 30,000 30,000 30,000
[Entity] Budget Detail Desc.Note Total
[413] Ovetime wages park staff working for R/B in
winter time
30,000
Total 30,000
61301 FT Pension 32,091 35,460 35,847 37,799 40,563
61304 Employee Assistance Prog 142 146 146 145 144
61401 FICA/Medicare 4,420 5,196 5,160 5,418 5,782
61501 Group Health and Life Insu 104,202 117,552 128,217 135,208 147,804
61505 Long-term Disability Insura 2,435 2,655 2,670 2,791 2,927
61507 Dental Insurance 9,214 10,494 10,494 11,031 11,595
61509 Worker's Compensation 17,370 18,492 18,692 19,706 21,148
61510 Unemployment Insurance 946 1,075 1,068 1,121 1,196
61000 Personnel Services 486,166 549,435 558,175 586,843 629,911
62201 Street Repair and Mainten 12,811 18,500 18,500 28,500 18,500
[Entity] Budget Detail Desc.Note Total
[413] Pre Mark Striping premark for VAA 3,500
[413] Replenish Guardrail Material 5,000
[413] Asphalt/Cold Patch 3,000
[413] Brick Sealer-Crosswalks 5,000
[413] Street Paint 2,000
[413] Speed Table 10,000
Total 28,500
62202 Sand and Gravel 40,142 48,000 48,000 48,000 48,000
[Entity] Budget Detail Desc.Note Total
[413] Cinders 42,000
[413] Shoulder Material 6,000
Total 48,000
62203 Street Sign Materials and 21,015 25,750 35,900 25,750 25,750
[Entity] Budget Detail Desc.Note Total
[413] Wood Posts 100 @ $70 Price has gone up in 2014 7,000
[413] Sign Materials 6,600
[413] Construction Signs (Vil)500
[413] Replenish Cones and Barrels 1,500
[413] Stains, Paints, Brushes 750
[413] Steel Posts 17@ 200 3,400
[413] Delineators, Reflectors 6,000
Total 25,750
62205 Plumbing and Electrical Su 13,917 46,007 0 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[413] Street Light Maintenance 10,000
Total 10,000
Section V, Page F - 4
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62305 Chemicals 17,352 26,564 26,564 22,500 26,600
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
[413] Neutralizer 500
[413] Weed Killer 1,000
Total 22,500
62401 Gasoline 6,801 8,927 7,142 7,141 7,855
[Entity] Budget Detail Desc.Note Total
[413] Unleaded Fuel 7,141
Total 7,141
62402 Diesel 46,748 40,800 32,640 32,640 35,904
[Entity] Budget Detail Desc.Note Total
[413] Diesel Fuel Price up 2%32,640
Total 32,640
62801 Employee Recognition Exp 140 300 300 350 350
[Entity] Budget Detail Desc.Note Total
[413] Employee Recognition $25 x 14 350
Total 350
62802 Food and Beverages 825 1,605 1,605 1,605 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-Service
Meeting, End of Season
855
[413] Coffee Service 750
Total 1,605
62804 Training Supplies 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[413] Video Rental, Safety handouts 200
Total 200
62805 Clothing and Uniforms 2,877 3,180 3,180 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts 8 @ $125 clothing for CDL Operator
Position
1,000
[413] 8 Bibs @ $135 each 8 x $135 each, added the CDL
Operator position (1)
1,080
[413] 8 Coats @ $175 each 8 x $175 each, added the CDL
Operator position (1)
1,400
Total 3,480
Section V, Page F - 5
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62806 Safety Materials and Suppl 1,603 1,550 1,550 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[413] First Aid Supplies 1,000
[413] Personal Protective Equipment 8 @ $150 added the CDL Operator
Position (1)
1,200
Total 2,200
62807 Consumable Tools/Small 3,323 8,100 8,100 5,940 5,940
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 1,000
[413] 2 Weed Trimmers 1,440
[413] Air Tools 1,200
[413] Hand Carry Portable Generator 1,000
[413] Hand Tools 800
[413] Asphalt Tools 500
Total 5,940
62899 Other Miscellaneous Oper 308 1,000 1,000 6,100 1,000
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 600
[413] Bracket Hardware 400
[413] Tuff Shed To store tools at Lot 5 5,100
Total 6,100
62999 Office Supplies and Materi 207 800 800 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[413] Printer, Copier, Flyers and Supplies 1,300
Total 1,300
62000 Commodities 168,070 231,283 185,481 195,706 188,829
63301 Medical Services and Exa 287 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[413] DOT Physicals 300
[413] Random Drug 350
[413] Random Alcohol 350
Total 1,000
63502 R&M - Streets 47,715 103,734 103,734 133,500 111,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Guard Rail Repair 9,000
[413] Crosswalk Brick Repair Town 17,500
[413] Storm Water Sewer Maintenance 15,000
[413] Infra Red Patch 17,000
[413] Misc. Patch (potholes, sinkholes 20,000
[413] Crosswalk Brick Repair Crosswalks at VAA (total 52k,
do half in 2016)
26,000
Section V, Page F - 6
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Lettuce Shed Lane UPRR Paver's disintegrating 5,000
[Entity] Budget Detail Desc.Note Total
Total 133,500
63504 R&M - Office Equipment a 41 1,000 100 100 100
[Entity] Budget Detail Desc.Note Total
[413] Copier Maintenance 100
Total 100
63506 R&M - Radios and Commu 6,562 10,152 10,152 19,260 19,260
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service price gone up for 2016 5,004
[413] 800 MHZ Radio Replacement/Breakdown replacing radio 2500 with APX
6000 (2500 radio going
11,554
[413] Batteries added 3 UHF Batteries @ $68
each
704
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
Total 19,260
63603 Rentals - Office Equipment 1,917 1,918 1,918 1,918 1,918
[Entity] Budget Detail Desc.Note Total
[413] 1/2 Copier Lease ($319.57 x 12)1,918
Total 1,918
63608 Rentals - Machinery and E 132 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
Total 500
63999 Other Purchased and Cont 151,022 193,406 205,406 241,200 210,800
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance (Emergency Repair)15,000
[413] Electrical Outsourcing 12,000
[413] Hauling snow, cinders, ditch material 40,000
[413] Snow Removal/Handwork Added Village at Avon 15,000
[413] Street Striping 42,000
[413] Sidewalk Repairs Added Village at Avon 20,000
[413] Trash, Landfill (includes clean up work)9,500
[413] Vandalism 3,500
[413] UNCC Charges (Locates, Tier 1)anticipating more New
Construction/more locate
4,000
[413] Paint RR Bridge Walls/rails 6,800
[413] Weed Mitigation added trails and lots at VAA 35,000
[413] Paint Streetscape Lights $120x 270 light poles 32,400
[413] Sedimentation Ponds Sedimentation ponds on
Nottingham Road
6,000
Total 241,200
Section V, Page F - 7
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 207,676 311,710 322,810 397,478 344,578
64101 Travel and Conference 1,128 12,200 12,200 13,400 11,400
[Entity] Budget Detail Desc.Note Total
[413] Supervisor Training 2,000
[413] Equipment Operator Certification Cost of class has increased 9,000
[413] LTAP/APWA Training 2,400
Total 13,400
64102 Dues, Licenses and Memb 246 438 438 938 938
[Entity] Budget Detail Desc.Note Total
[413] APWA 238
[413] CO Weed Association 100
[413] Consolidated Communication Netwrok of
Colorado
100
[413] Fastenal Annual fee for vending machine
for PPE's and a tool checkout
locker system for tools
500
Total 938
64201 Telephone & Long-distanc 702 725 725 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[413] PW Fax, Fire Alarm, Long Distance 1,300
Total 1,300
64203 Electric 32,635 86,800 41,800 41,800 41,800
[Entity] Budget Detail Desc.Note Total
[413] WBCB street lights 2,000
[413] I-70 Sign 1,550
[413] Christmas Lights #1 3,350
[413] Christmas Lights #2 2,820
[413] Street Lights - Avon Road 2,700
[413] Path Lights - Avon Road 2,700
[413] Path Outlets 7,700
[413] Recreation Center Parking Lot 2,600
[413] Riverfront Drive 1,600
[413] Benchmark Road Street LIghts 1,920
[413] Avon Elementary 1,160
[413] Village Street Lights 2,700
[413] Village Earth Lights 2,700
[413] Hurd Lane Street Lights 1,700
[413] West Beaver Creek Blvd. Path Lights 2,600
[413] Chapel Place Path Lights 2,000
Total 41,800
64206 Cellular and Paging 1,306 1,302 1,302 1,140 1,140
[Entity] Budget Detail Desc.Note Total
[413] $95 x 12 months 1,140
Total 1,140
Section V, Page F - 8
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64301 Postage and Delivery 5 50 50 150 150
[Entity] Budget Detail Desc.Note Total
[413] Postage 150
Total 150
64401 Fleet Maintenance Charge 239,226 185,825 235,771 248,131 259,423
[Entity] Budget Detail Desc.Note Total
[413] Annual Fleet Maintenance Charges 248,131
Total 248,131
64402 Equipment Replacement C 86,254 86,700 86,700 80,424 77,291
[Entity] Budget Detail Desc.Note Total
[413] Annual Equipment Rental Charges 80,424
Total 80,424
64403 Washbay Charges 10,764 10,764 10,764 5,980 5,980
[Entity] Budget Detail Desc.Note Total
[413] Annual Washbay Charges - 10
vehicles/equipment
5,980
Total 5,980
64902 Financial Support, Donatio 35,264 37,617 37,617 39,574 40,365
[Entity] Budget Detail Desc.Note Total
[413] Westin Riverfront Public Plaza 39,574
Total 39,574
64906 Insurance Deductibles 2,705 0 0 0 0
64907 Paid Claims 3,881 0 0 0 0
64000 Other Operating Costs 414,116 422,421 427,367 432,837 439,787
66402 Computers and Peripheral 1,522 950 950 0 0
66000 Capital Outlay 1,522 950 950 0 0
60000T Total Expenditures & O 1,277,550 1,515,799 1,494,783 1,612,864 1,603,105
Section V, Page F - 9
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 0 328,389 315,423 341,595 370,934
61106 Paid out Leave 0 3,137 2,545 3,377 3,571
61121 PTS Wages 0 29,820 18,265 19,760 19,760
[Entity] Budget Detail Desc.Note Total
[415] 1 26 PTS @ $19.00 19,760
Total 19,760
61122 PTS Bonuses 0 0 0 600 0
61151 Overtime Wages 0 10,000 10,000 10,000 10,000
61301 FT Pension 0 36,468 34,976 37,947 41,196
61302 PTS Pension 0 1,118 685 741 741
61304 Employee Assistance Prog 0 144 139 139 142
61401 FICA/Medicare 0 5,385 5,020 5,442 5,862
61501 Group Health and Life Insu 0 101,536 107,369 88,855 98,597
61505 Long-term Disability Insura 0 2,677 2,617 2,725 2,874
61507 Dental Insurance 0 8,640 8,445 6,853 7,317
61509 Worker's Compensation 0 15,407 15,647 16,945 18,362
61510 Unemployment Insurance 0 1,114 1,039 1,126 1,213
61000 Personnel Services 0 543,835 522,170 536,104 580,569
62202 Sand and Gravel 0 11,000 11,000 5,700 5,700
[Entity] Budget Detail Desc.Note Total
[415] Sand 1,200
[415] Athletic Field Top Dressing 4,500
Total 5,700
62203 Street Sign Materials and 0 0 800 0 0
62204 Construction, Maintenance 0 20,650 20,650 16,650 16,550
[Entity] Budget Detail Desc.Note Total
[415] Parks Signage 7,750
[415] Misc Lumber 1,300
[415] Hardware 600
[415] Weed Barrier 1,000
[415] Split Rail Fencing 5,000
[415] Misc Other Items 1,000
Total 16,650
62205 Plumbing and Electrical Su 0 20,500 20,500 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[415] Irrigation Controller upgrades 4,500
[415] Nozzles 1,500
[415] PVC 1,000
[415] Rotors 4,000
[415] Valves 1,500
[415] Misc other plumbing 2,000
[415] Misc electrical items 2,000
[415] Other misc parts 2,000
Total 18,500
Section V, Page F - 10
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62206 Landscaping and Plant Ma 0 24,800 24,800 21,150 21,150
[Entity] Budget Detail Desc.Note Total
[415] Mulch 4,500
[415] Topsoil/Compost 3,000
[415] Annuals and Perennials 6,600
[415] Trees 1,500
[415] Sod 1,500
[415] Wildflower Seed 800
[415] Grass Seed 1,000
[415] Bulbs 1,250
[415] Misc. other items 1,000
Total 21,150
62305 Chemicals 0 10,600 10,600 9,400 9,400
[Entity] Budget Detail Desc.Note Total
[415] Fertilizer 4,500
[415] Snow melt 2,200
[415] Pesticides 1,500
[415] Tag-i-nator 1,200
Total 9,400
62401 Gasoline 0 8,344 6,675 6,675 7,342
[Entity] Budget Detail Desc.Note Total
[415] Gasoline for vehicles 6,675
Total 6,675
62402 Diesel 0 7,832 6,266 6,266 6,893
[Entity] Budget Detail Desc.Note Total
[415] Diesel for vehicles 6,266
Total 6,266
62802 Food and Beverages 0 1,250 1,250 1,250 1,250
[Entity] Budget Detail Desc.Note Total
[415] Safety meetings Safety meetings, end of
summer season meeting
1,250
Total 1,250
62803 Janitorial, Custodial and Cl 0 8,150 8,150 8,550 8,650
[Entity] Budget Detail Desc.Note Total
[415] Dog Waste Bags 4,000
[415] Trash Liners 3,000
[415] Recycle Liners 400
[415] Compost Bags 400
[415] Misc cleaning supplies 750
Total 8,550
Section V, Page F - 11
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62804 Training Supplies 0 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[415] Books and manuals 400
Total 400
62805 Clothing and Uniforms 0 3,300 3,300 3,300 3,300
[Entity] Budget Detail Desc.Note Total
[415] Work Clothes (6ppl)2,100
[415] Outer Wear (6ppl)1,200
Total 3,300
62806 Safety Materials and Suppl 0 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[415] Type II clothing 700
[415] Gloves 700
[415] Work Boots 1,100
[415] PPE 1,500
Total 4,000
62807 Consumable Tools/Small 0 7,200 7,200 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[415] Tools 2,200
[415] Push Mower 1,600
[415] Roto-Tiller 2,000
[415] Chain Saw 600
[415] String Trimmer 600
Total 7,000
62809 Medical Supplies and 1st 0 1,200 1,200 1,200 1,200
62899 Other Miscellaneous Oper 0 19,100 19,100 26,000 27,000
[Entity] Budget Detail Desc.Note Total
[415] LED Holiday Lights Based on 2014 plan and
numbers and plan
19,000
[415] Recreation Supplies 3,000
[415] Flags 3,000
[415] Special Events Materials 1,000
Total 26,000
62999 Office Supplies and Materi 0 0 0 1,300 1,500
[Entity] Budget Detail Desc.Note Total
[415] Office Supplies Added to 415 per Gary 1,300
Total 1,300
62000 Commodities 0 148,326 145,891 137,341 139,835
63503 R&M - Parks and Athletic 0 20,000 20,000 15,000 15,000
Section V, Page F - 12
415 Parks Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[415] Upper Field R&M 7,000
[415] Lower Field R&M 5,000
[415] Courts R&M 3,000
Total 15,000
63608 Rentals - Machinery and E 0 1,500 9,000 21,200 15,700
[Entity] Budget Detail Desc.Note Total
[415] Compressor Rental Rental compressor for irrigation
system blowout
3,200
[415] Lift Rentals for Holiday Lights This includes spring removal
and fall lights install
17,000
[415] Other rentals 1,000
Total 21,200
63999 Other Purchased and Cont 0 99,700 92,200 173,620 162,220
[Entity] Budget Detail Desc.Note Total
[415] Snow Removal I increased this based on 2014
receipts
38,520
[415] Tree Care 10,500
[415] Weed and Feed 5,000
[415] Statue Maintenance I increased this amount due to
the added statues in the mall
8,000
[415] Park Dumpster 4,800
[415] Landscape Debris Dumpster 2,500
[415] Asphalt R&M Park repairs 8,000
[415] Port O Lav rental (5)5,600
[415] Winter Wondergrass snow removal (2x)7,000
[415] Avon Road Landscaping 11,700
[415] West Avon Preserve noxious weeds 10,000
[415] VAA/Post Blvd noxious weeds 10,000
[415] VAA/Post Blvd Landscaping 7,000
[415] Pavillion snow and ice removal Added this incase we are
unable to get the work done
between storms/events
4,000
[415] West Avon Preserve maintenance contract Added this from Justin 16,000
[415] Recreation Trail apshalt Added this from Justin's
deferred list
25,000
Total 173,620
63000 Purchased and Contract 0 121,200 121,200 209,820 192,920
64101 Travel and Conference 0 7,700 7,700 14,000 14,000
[Entity] Budget Detail Desc.Note Total
[415] Supervisor Training (2 ppl)6,000
[415] Lodging 2,000
[415] Food 500
[415] Other (mileage and parking)300
[415] Progreen 500
[415] Regional Turf Association 500
[415] Co. Parks and Rec. Assoc.500
[415] Snow and Ice 1,000
[415] 1st Aid/CPR 1,300
[415] Back Flow certifcation 700
[415] Pesticide Applicator 300
[415] CPSI 400
Section V, Page F - 13
415 Parks Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 14,000
64203 Electric 0 15,000 26,500 24,800 24,800
[Entity] Budget Detail Desc.Note Total
[415] Pumphouse, pavillion, rec cabin and parks
garage
Increase this based on 2015
addition of pavillion
22,000
[415] Public restrooms and path lights 2,500
[415] WR pocket park 300
Total 24,800
64204 Water and Sanitation 0 5,425 12,500 5,425 5,425
[Entity] Budget Detail Desc.Note Total
[415] Pavillion, Parks garage and cabin 650
[415] Public Restroom 500
[415] Irrigation Meters 0
[415] 40 Nottingham Road 650
[415] 860 W BC Blvd 150
[415] 15 Hurd Lane 500
[415] 500 Swift Gulch Rd 150
[415] 2795 Old Trail Rd 950
[415] 5450 Eagle Bend 425
[415] 375 Yoder Ave 350
[415] 2110 Saddle Ridge Loop 350
[415] 001 Post Blvd 150
[415] RA#3 600
Total 5,425
64206 Cellular and Paging 0 622 1,046 840 840
[Entity] Budget Detail Desc.Note Total
[415] $70 x 12 Months 840
Total 840
64401 Fleet Maintenance Charge 0 79,470 73,637 77,498 81,024
[Entity] Budget Detail Desc.Note Total
[415] Annual Fleet Maintenance Charges 77,498
Total 77,498
64402 Equipment Replacement C 0 60,482 60,482 60,081 63,324
[Entity] Budget Detail Desc.Note Total
[415] Annual Equipment Rental Charges 60,081
Total 60,081
64403 Washbay Charges 0 8,216 8,216 4,836 4,836
[Entity] Budget Detail Desc.Note Total
[415] Annual Wash Bay Charges - 7
vehicles/equipment
4,836
Total 4,836
Section V, Page F - 14
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64000 Other Operating Costs 0 176,915 190,081 187,480 194,249
66402 Computers and Peripheral 0 0 0 1,900 950
[Entity] Budget Detail Desc.Note Total
[415] Desktop Replacement - Public Works
Supervisor
950
[415] Desktop Replacement - Master Gardener 950
Total 1,900
66404 Furniture and Fixtures 0 28,500 28,500 21,000 21,000
[Entity] Budget Detail Desc.Note Total
[415] Benches 4,500
[415] Trash Cans 5,500
[415] Bollards 11,000
Total 21,000
66499 Other Machinery and Equi 0 11,000 11,000 0 0
66000 Capital Outlay 0 39,500 39,500 22,900 21,950
60000T Total Expenditures & O 0 1,029,776 1,018,842 1,093,645 1,129,523
Section V, Page F - 15
415 Parks Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page G-1
Fund: General
Dept: Engineering
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 547,153$ 536,839$ 524,301$ 589,461$ 626,910$
Commodities 58,546 79,643 119,820 123,542 69,777
Contract Services 168,359 553,277 454,339 236,325 213,325
Other Operating Costs 384,115 412,021 411,250 401,278 411,980
Capital Outlay 26,084 28,950 28,950 32,950 -
Total 1,184,257$ 1,610,730$ 1,538,660$ 1,383,556$ 1,321,992$
Department Expenditures by Program
Engineering 221,685$ 488,935$ 378,633$ 273,664$ 263,627$
Buildings and Facilities 962,572 1,121,795 1,160,027 1,109,892 1,058,365
Total 1,184,257$ 1,610,730$ 1,538,660$ 1,383,556$ 1,321,992$
Authorized Positions
Town Engineer 1 1 1 1 1
Project Engineer 0 1 1 1 1
Engineer II 1 0 0 0 0
Town Electrician 1 1 1 1 1
Building Technician II 1 1 1 1 1
Building Technician I 1 1 2 2 2
Total 5 5 6 6 6
1. Successful completion of the H.A. Nottingham Park Pavilion.
2. Construction of the Buck Creek Bridge Road Repair.
3. Construction of Asphalt Overlay and Slurry Seal and Avon Road Landscaping
4. Instituted a maintenance program for several town facilities.
2015 MAJOR ACCOMPLISHMENTS
Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Engineering Department provides and maintains public infrastructure, such as roads, drainage
ways, and town facilities in a safe and well-designed manner. The Town's Buildings and Facilities
maintenance is directed by the Town Engineer. Department work includes the planning and managing
construction of Town capital improvement projects, review of proposed construction documents, and
assisting in the planning for infrastructure needed to meet growth and development. The Town's
Buildings and Facilities division is included in the department. TheEngineering Department also
supports other Town departments by providing technical review, project management and other
The Engineering Department is administered by the Town Engineer who spends approximately 15% on general
department administration, 25% managing the Water Fund, 15% on development review and subdivision and
the remaining 45% on the Capital Improvement Program. The Engineer II spends the majority of the time on
managing capital projects and assists with development review.
Section V, Page G-2
Fund: General
Dept: Engineering Budget Summary
Estimated Personnel Time:85%
Estimated Nonpersonnel Costs:31,119$
Total Activity Cost:227,515$
Performance Metric(s):Construction on time and on budget
Estimated Personnel Time:15%
Estimated Nonpersonnel Costs:5,492$
Total Activity Cost:40,150$
Performance Metric(s):Internal Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:751,485$
Total Activity Cost:1,109,892$
Performance Metric(s):Internal Survey
Response Time
Complaints
PROGRAM ACTIVITIES AND OPERATIONS
Capital Improvement Program: The Engineering Department implements the Capital Improvement Program
by identifying and estimating costs for needed projects, procuring engineering and architecture firms to design
identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the
contractor and managing the projects through construction and warranty.
Subdivision and Development Review: Assisting the Community Development Department with the review
of all development applications, the Engineering Department ensures conformance with the Town’s adopted
design guidelines, codes and standards.
Buildings and Facilities: The Buildings Division is responsible for the maintenance, repair, and electrical
and needs of town buildings and assets. The Division critically reviews what can be done in-house and
what should be contracted, utilizing outside resources when the Town lacks the personnel or specialized
expertise or equipment for timely maintenance. The Building Division employs three (3) full-time Building
Technicians. Salary to operational budget ratio is 29%, with the Division dividing its time between building
maintenance and repair (60%), 20% custodial and 20% on administrative duties.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 150,734 163,769 163,769 177,420 187,689
61106 Paid out Leave 0 1,567 1,567 1,710 1,781
61201 Automobile Allowance 2,700 2,750 2,750 2,732 2,707
61301 FT Pension 16,581 18,187 18,187 19,704 20,842
61304 Employee Assistance Prog 42 43 43 42 42
61401 FICA/Medicare 2,276 2,437 2,437 2,637 2,787
61501 Group Health and Life Insu 17,437 19,263 20,661 21,063 22,998
61505 Long-term Disability Insura 869 870 870 870 870
61507 Dental Insurance 1,319 1,469 1,469 1,546 1,627
61509 Worker's Compensation 2,396 2,570 2,570 2,784 2,946
61510 Unemployment Insurance 452 504 504 546 577
61000 Personnel Services 194,806 213,428 214,826 231,054 244,864
62401 Gasoline 384 600 300 300 330
[Entity] Budget Detail Desc.Note Total
[412] Engineering Car 300
Total 300
62801 Employee Recognition Exp 20 60 60 50 50
[Entity] Budget Detail Desc.Note Total
[412] 2 Employees x $25 50
Total 50
62802 Food and Beverages 263 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Coffee 250
Total 250
62807 Consumable Tools/Small 445 250 250 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[412] Electrician & ENG Tools 2,250
Total 2,250
62901 Duplicating Supplies 1,265 1,265 1,265 1,200 1,300
[Entity] Budget Detail Desc.Note Total
[412] Wide Format Xerox Copier 1,200
Total 1,200
62904 Software 177 200 200 25,450 3,400
[Entity] Budget Detail Desc.Note Total
[412] Auto Cad License 200
[412] Work Order Software (PubWorks)19,250
[412] GIS Software 6,000
Total 25,450
Section V, Page G - 3
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62905 Books and Periodicals 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Engineerig Reference Manuals 250
Total 250
62999 Office Supplies and Materi 885 750 750 750 750
[Entity] Budget Detail Desc.Note Total
[412] Office Supplies 750
Total 750
62000 Commodities 3,438 3,625 3,325 30,500 8,580
63199 Other Professional Service 6,684 6,000 500 6,000 500
[Entity] Budget Detail Desc.Note Total
[412] Bi-Yearly Traffic Counts 6,000
Total 6,000
63203 Printing and Reproduction 0 500 500 0 0
63504 R&M - Office Equipment a 691 500 500 0 0
63999 Other Purchased and Cont 9,000 257,000 151,100 0 0
63000 Purchased and Contract 16,375 264,000 152,600 6,000 500
64101 Travel and Conference 0 3,500 3,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[412] Proffesional Development 3,500
Total 3,500
64102 Dues, Licenses and Memb 265 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[412] ASCE and PE License 500
Total 500
64206 Cellular and Paging 1,143 1,243 1,243 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[412] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 95 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[412] Fed Ex and UPS 100
Total 100
Section V, Page G - 4
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64402 Equipment Replacement C 2,539 2,539 2,539 0 3,573
64403 Washbay Charges 1,248 0 0 0 0
64901 Advertising and Legal Noti 0 0 0 750 750
[Entity] Budget Detail Desc.Note Total
[412] Construction Advertisements 750
Total 750
64000 Other Operating Costs 5,290 7,882 7,882 6,110 9,683
66402 Computers and Peripheral 1,775 0 0 0 0
66000 Capital Outlay 1,775 0 0 0 0
60000T Total Expenditures & O 221,685 488,935 378,633 273,664 263,627
Section V, Page G - 5
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 0 200,100 192,337 235,594 249,635
61106 Paid out Leave 0 2,081 2,141 2,278 2,429
61151 Overtime Wages 0 1,200 2,000 1,200 1,200
61301 FT Pension 0 22,240 21,393 26,166 27,727
61304 Employee Assistance Prog 0 89 83 97 96
61401 FICA/Medicare 0 2,949 2,849 3,467 3,672
61501 Group Health and Life Insu 0 80,779 76,025 75,984 83,030
61505 Long-term Disability Insura 0 1,659 1,582 1,935 1,980
61507 Dental Insurance 0 7,475 6,362 6,138 6,453
61509 Worker's Compensation 0 4,230 4,115 4,832 5,063
61510 Unemployment Insurance 0 610 589 717 760
61000 Personnel Services 0 323,412 309,476 358,407 382,046
62204 Construction, Maintenance 0 9,100 9,100 10,100 10,100
[Entity] Budget Detail Desc.Note Total
[418] Shelving, partitions, carpet 2,400
[418] Hardware 1,000
[418] Paint 2,000
[418] Brushes, Rollers 700
[418] Drywall 2,000
[418] Lumber 2,000
Total 10,100
62205 Plumbing and Electrical Su 0 9,155 55,162 55,200 25,155
[Entity] Budget Detail Desc.Note Total
[418] Plumbing Materials;Glycol, H2O filters, valves,
boiler parts
7,200
[418] Electrical Materials motors & hardware, connectors
connectors
2,000
[418] LED Conversion Amount is net of $100/bulb
rebate for Holy Cross
30,000
[418] Path Lights 2,000
[418] Light Poles 10,000
[418] Fixture Heads 4,000
Total 55,200
62207 Electrical 0 7,307 7,307 7,307 7,307
[Entity] Budget Detail Desc.Note Total
[418] Light Fixtures & upgrades 1,686
[418] Contactors 2,500
[418] Light Bulbs 1,000
[418] Wire, Conduit 2,121
Total 7,307
62208 Mechanical - HVAC 0 2,770 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[418] Replacement Parts, Filters, Glycol parts 1,000
Total 1,000
Section V, Page G - 6
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62209 Mechanical - Other 0 10,000 7,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[418] Boiler & Chiller Parts 1,000
[418] Motors 2,000
[418] Pumps 4,000
Total 7,000
62401 Gasoline 0 3,160 2,200 2,200 2,400
62402 Diesel 0 0 200 480 480
[Entity] Budget Detail Desc.Note Total
[418] 1 Diesel added to Fac Flt 480
Total 480
62801 Employee Recognition Exp 0 0 0 75 75
[Entity] Budget Detail Desc.Note Total
[418] 3 employees x $25 75
Total 75
62805 Clothing and Uniforms 0 1,650 1,650 1,400 1,400
[Entity] Budget Detail Desc.Note Total
[418] Clothing and Uniforms (350X4)1,400
[418] pants, shirts, coats 0
Total 1,400
62806 Safety Materials and Suppl 0 1,390 1,390 1,480 1,280
[Entity] Budget Detail Desc.Note Total
[418] (4) safety footwear 600
[418] (4) PPE 280
[418] Electrician safety gear 400
[418] Lockout/Tagout kits (2)200
Total 1,480
62807 Consumable Tools/Small 0 29,436 29,436 3,300 1,500
[Entity] Budget Detail Desc.Note Total
[418] Small Tools (added tools to outfit new
employee & Adam van)
added employee 1,500
[418] Small Equipment 1,000
[418] (2) tablets 800
Total 3,300
62809 Medical Supplies and 1st 0 0 0 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[418] First Aid Supplies 1,200
Total 1,200
Section V, Page G - 7
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62899 Other Miscellaneous Oper 0 2,050 2,050 2,300 2,300
[Entity] Budget Detail Desc.Note Total
[418] Aquarium 100
[418] Locker Parts 450
[418] Hardware (nuts & bolts, etc.)increased staff & scope of work 750
[418] Security Hardware (doors)1,000
Total 2,300
62000 Commodities 0 76,018 116,495 93,042 61,197
63104 Engineering Services 0 6,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[418] repair consultations (e.g. slide steps,
HVAC) balancing
3,000
Total 3,000
63304 Computer Services and Su 0 4,302 4,302 4,302 4,302
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery hardware Maint.1,752
[418] Heat Rec. Software Updates 2,550
Total 4,302
63306 Security Services 0 11,018 11,018 12,600 12,600
[Entity] Budget Detail Desc.Note Total
[418] Annual Monitoring Services (muni, rec,
fleet, cabin, pavilion, Heat Rec) 6X50X12
3,600
[418] Annual Fire & Security Inspections (muni,
rec, Heat R., Cabin, Pavilion, Fleet)
6,000
[418] System Repairs 2,000
[418] Fire Ext. maint. (169 extinguishers)1,000
Total 12,600
63501 R&M - Buildings and Facilit 0 79,360 98,360 76,946 64,446
[Entity] Budget Detail Desc.Note Total
[418] HVAC Repairs 5,000
[418] Annual Elevator maintenance contract
(2400X2)
4,800
[418] Building Inspections 2,000
[418] Steam Boiler Repairs & Parts 1,000
[418] Piping Repairs 2,000
[418] Heat Recovery Maint. Cont 2,273
[418] Rec, Ctr, Maint. Cont.13,744
[418] Modular Maint. Cont.1,725
[418] Muni Maint. Cont.5,663
[418] Rec Center Building Maintenance Replaces Accumulation in
Equipment Replacement Fund
26,241
[418] Refinish Rec Ctr Dance Floor 7,500
[418] Rec. Ctr Awning Painting 5,000
Total 76,946
Section V, Page G - 8
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63507 R&M - Machinery and Equi 0 5,600 5,600 0 0
63549 R&M - Other Specialized E 0 10,254 10,254 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[418] Bearings, Belts 3,000
[418] Cardio Equipment Maint.1,000
[418] Weight Machine Maint.1,000
Total 5,000
63551 Laundry and Cleaning Ser 0 5,688 2,150 4,850 4,850
[Entity] Budget Detail Desc.Note Total
[418] Paviilion, Rec. Window Cleaner 3,050
[418] Muni, Rec. Carpet Cleaning 1,800
Total 4,850
63552 Janitorial and Custodial Se 0 0 0 100,092 100,092
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr. Cleaning Service 90,084
[418] Muni Cleaning (434X12)5,208
[418] Avon Elem. Sch. Cleaning (3X200 summer
camp)
600
[418] FT Vacation Coverage (1000/wkX3)3,000
[418] Steam Cleaning sauna, steam rm 1,200
Total 100,092
63599 Other Maintenance Servic 0 151,555 151,555 12,035 12,035
[Entity] Budget Detail Desc.Note Total
[418] Pest Control Contracts 5,660
[418] Drain Care 1,375
[418] Push, Pedal, Pull Cardio Equipment Repair 5,000
Total 12,035
63699 Other Miscellaneous Rent 0 500 500 0 0
[Entity] Budget Detail Desc.Note Total
[418] Close Down Week 0
Total 0
63999 Other Purchased and Cont 0 15,000 15,000 11,500 6,500
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr Roof Snow Removal 2 X 2000 6,500
[418] Fleet BAS (replace failing system)5,000
Total 11,500
63000 Purchased and Contract 0 289,277 301,739 230,325 212,825
64101 Travel and Conference 0 3,300 3,300 3,300 5,100
Section V, Page G - 9
418 Buildings & Facilities Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[418] Electrician Cert & Training 1,500
[418] BT Training (3 @ 600)1,800
Total 3,300
64102 Dues, Licenses and Memb 0 4,109 4,109 3,924 3,924
[Entity] Budget Detail Desc.Note Total
[418] Condo Membership Dues 3,924
Total 3,924
64201 Telephone & Long-distanc 0 2,250 2,250 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[418] Long Distance/Heat Rec Alarm 2,250
Total 2,250
64202 Gas 0 48,880 48,880 48,880 48,880
[Entity] Budget Detail Desc.Note Total
[418] $4073.33 X 12 48,880
Total 48,880
64203 Electric 0 201,882 195,000 201,882 201,882
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery Electric 68,000
[418] Electricity $11156.83 X 12 133,882
Total 201,882
64204 Water and Sanitation 0 37,000 50,000 55,000 60,000
[Entity] Budget Detail Desc.Note Total
[418] $3083.33 X 12 55,000
Total 55,000
64205 Trash Collection and Recy 0 13,922 7,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[418] Clean Up Week 500
[418] Trash Service 5,000
[418] Dumpster 1,000
[418] Recycle 500
Total 7,000
64206 Cellular and Paging 0 346 920 2,508 2,508
[Entity] Budget Detail Desc.Note Total
[418] $52.33 x 12 months x 4 Phones 2,508
Total 2,508
64401 Fleet Maintenance Charge 0 7,411 6,870 7,231 7,560
[Entity] Budget Detail Desc.Note Total
[418] Annual Fleet Maintenance Charges 7,231
Total 7,231
Section V, Page G - 10
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64402 Equipment Replacement C 0 83,167 83,167 61,737 61,737
[Entity] Budget Detail Desc.Note Total
[418] Annual Equipment Rental Charges 61,737
Total 61,737
64403 Washbay Charges 0 1,872 1,872 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[418] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64000 Other Operating Costs 0 404,139 403,368 395,168 402,297
66402 Computers and Peripheral 0 950 950 950 0
[Entity] Budget Detail Desc.Note Total
[418] Desktop Replacements - Bldgs Dept 950
Total 950
66501 Automobiles and Light Dut 0 28,000 28,000 32,000 0
[Entity] Budget Detail Desc.Note Total
[418] Van for Electrician 32,000
Total 32,000
66000 Capital Outlay 0 28,950 28,950 32,950 0
60000T Total Expenditures & O 0 1,121,796 1,160,028 1,109,892 1,058,365
Section V, Page G - 11
418 Buildings & Facilities Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page H-1
Fund: General
Dept: Recreation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 960,276$ 940,487$ 945,335$ 1,001,732$ 1,048,268$
Commodities 65,472 79,659 72,499 70,162 63,835
Contract Services 409,075 10,284 10,284 40,793 39,636
Other Operating Costs 206,973 171,748 171,305 165,251 167,440
Capital Outlay 12,282 950 15,950 3,800 -
Total 1,654,078$ 1,203,128$ 1,215,373$ 1,281,738$ 1,319,179$
Department Expenditures by Program
Special Events 529,582$ -$ -$ -$ -$
Administration 210,714 198,528 214,045 238,223 235,491
Adult Programs 24,402 27,671 35,359 58,827 59,025
Aquatics 368,197 436,309 435,468 427,447 451,352
Childcare 26,461 - - - -
Fitness 152,084 138,344 131,054 132,740 132,517
Guest Services 212,579 252,537 272,204 292,090 305,999
Youth Programs 101,078 121,498 121,165 132,411 134,795
Cabin 28,981 28,241 6,078 - -
Total 1,654,078$ 1,203,128$ 1,215,373$ 1,281,738$ 1,319,179$
Authorized Positions
Recreation Director 1 1 1 1 1
Guest Services Coordinator 1 1 1 1 1
Recreation Programs Coordinator 1 1 1 1 1
Special Events Supervisor 1 0 0 0 0
Aquatics Coordinator 1 1 1 1 1
Senior Lifeguard 2 3 3 3 3
Guest Services Attendant III 1 2 2 2 2
Total 8 9 9 9 9
Budget Summary
DEPARTMENT OVERVIEW
The Recreation Department oversees youth, adult and senior recreational programs, which are
provided at the Avon Recreation Center and Town parks. The Department is responsible for
operational oversight and management of park and lake recreational activities and is also responsible
for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch
buildings.
Section V, Page H-2
Fund: General
Dept: Recreation Budget Summary
2. Increased free weight room space to an area over 1,600 square feet; and, a professional bouldering wall
3. Remodeled and upgraded the west entrance of the rec center including entryway and sun deck
4. Constructed a new ergonimically designed front desk and relocated it to the center of the lobby
5. Reduced Dunk and Dash expenses by $2,500 and showed a profit for the first time in the event's history
6. Relocated the winter ice rink to the west lawn saving cabin PTS expense of $5,500
7. Increases admission revenues by $25,000; Increased after school participation by 50% Fall semester
8. Created a nine hole disc golf course primarily located around the lower field
10. Expanded pickelball courts to four courts
11. Administered retention of independent contractor design team for playground development
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:79,843$
Total Activity Cost:238,223$
Performance Metric(s):munity survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:6,922$
Total Activity Cost:58,827$
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:62,749$
Total Activity Cost:427,447$
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
2015 MAJOR ACCOMPLISHMENTS
PROGRAM ACTIVITIES AND OPERATIONS
1. Created a service agreement with SUP Colorado to oversee all areas of lake rentals thereby decreasing
cabin expense by $23,000
9. Initiated a Saturday morning yoga program on the stage with proceeds going towards youth program
scholarships
12. Installed new water features in the leisure pool, Refinished the big slide gaining a 10 year warranty on the
flume
Administration: The Recreation Department is administered by the Recreation Director, who dedicates up
to 80% of the position’s time to strategic leadership, personnel management, financial reporting and controls,
contract negotiations, and the development and implementation of operating guidelines. The Director also
oversees all program development and implementation, online brochure production and distribution.
Adult Programs: The Adult Program Division provides a wide variety of leagues and recreational
activities, including, but not limited to, exercise classes, sports leagues, and drop in sports. The Program
Coordinator spends 85% of the position’s time developing and overseeing programs, and 15% on
scheduling, marketing and researching new program ideas. The recovery ratio for 2016 is expected to be
104%.
Aquatics: This Division offers aquatic programming for people of all ages and abilities including swim
lessons, lifeguard training classes, water safety instructor courses, swim team, kayak and scuba offerings,
water aerobics classes, beginning diving classes and public safety classes.
The Aquatics Division is devotes 60% of personnel time to those pool safeguarding activities, with 5% of time
with swim lessons and other programs, 15% spent on administration, 15% on maintenance of the pools and
5% on training and hiring.
Section V, Page H-3
Fund: General
Dept: Recreation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:68,653$
Total Activity Cost:132,740$
Performance Metric(s):
Participation
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:39,389$
Total Activity Cost:292,090$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:22,450$
Total Activity Cost: $ 132,411
Performance Metric(s):Positive recovery ratio
Community Survey
Positive recovery ratio
Participation
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to
include a balanced offering of yoga/Pilates based classes, spin, aerobics based and strength/conditioning
based classes, as well as personal training services, fitness assessments and orientation and body
composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp
and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91% of
staffing time is applied to fitness classes and programs, with the balance of 9% on administrative
responsibilities for hiring, training, scheduling and marketing.
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card
sales, and program registration. The front desk serves as the focal point for information dissemination to
customers as well as personnel. The Guest Service division also oversees Cabin based operations. The
salary to operational budget expenses ratio is 64%. Guest Services Division spends 69% of time with front
desk operations, 25% on administrative duties and 6% on hiring and training.
Youth Programs: This Division provides a large variety of sports, educational and recreational activities,
and camps for infants through teenagers. The estimated recovery ratio for 2016 is 92%. The Youth
Programs Division spends 40% of time on summer camp operations, 30% on “Before-and-After School
Programs, 15% on “Schools Out Camps and Days”, 5% for youth sport programs and 10% on the
administration of the Division.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 67,034 0 0 0 0
61106 Paid out Leave 1,290 0 0 0 0
61151 Overtime Wages 1,728 0 0 0 0
61159 Other Wages 1,513 0 0 0 0
61301 FT Pension 7,515 0 0 0 0
61304 Employee Assistance Prog 24 0 0 0 0
61401 FICA/Medicare 1,006 0 0 0 0
61501 Group Health and Life Insu 20,253 0 0 0 0
61505 Long-term Disability Insura 497 0 0 0 0
61507 Dental Insurance 1,863 0 0 0 0
61509 Worker's Compensation 1,064 0 0 0 0
61510 Unemployment Insurance 215 0 0 0 0
61000 Personnel Services 104,001 0 0 0 0
62302 Special Event Materials & 1,288 0 0 0 0
62801 Employee Recognition Exp 1,520 0 0 0 0
62802 Food and Beverages 3,653 0 0 0 0
62805 Clothing and Uniforms 1,661 0 0 0 0
62000 Commodities 8,122 0 0 0 0
63199 Other Professional Service 181,519 0 0 0 0
63203 Printing and Reproduction 3,078 0 0 0 0
63305 Audio/Visual Services 6,675 0 0 0 0
63606 Rentals - Crowd & Traffic 7,377 0 0 0 0
63607 Rentals - Portable Facilitie 6,333 0 0 0 0
63999 Other Purchased and Cont 194,543 0 0 0 0
63000 Purchased and Contract 399,524 0 0 0 0
64101 Travel and Conference 2,238 0 0 0 0
64102 Dues, Licenses and Memb 795 0 0 0 0
64301 Postage and Delivery 10 0 0 0 0
64306 Permit and Licensing Fees 788 0 0 0 0
64402 Equipment Replacement C 2,099 0 0 0 0
64901 Advertising and Legal Noti 10,932 0 0 0 0
64905 Insurance Premiums 173 0 0 0 0
64000 Other Operating Costs 17,035 0 0 0 0
66407 Athletic and Recreational 900 0 0 0 0
66000 Capital Outlay 900 0 0 0 0
60000T Total Expenditures & O 529,582 0 0 0 0
Section V, Page H - 4
513 Special Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 95,890 104,094 104,094 113,968 120,549
61106 Paid out Leave 1,862 993 993 1,096 1,162
61301 FT Pension 10,753 11,560 11,560 12,657 13,388
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,387 1,524 1,524 1,668 1,765
61501 Group Health and Life Insu 20,052 22,230 24,350 25,760 28,151
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,829 2,039 2,039 2,142 2,252
61509 Worker's Compensation 198 203 203 222 235
61510 Unemployment Insurance 293 315 315 345 365
61000 Personnel Services 132,784 143,478 145,598 158,380 168,388
62401 Gasoline 2,470 3,160 2,000 1,560 1,560
[Entity] Budget Detail Desc.Note Total
[514] Gasoline for department vehicles 1,560
Total 1,560
62801 Employee Recognition Exp 653 480 480 100 100
[Entity] Budget Detail Desc.Note Total
[514] $25 x 4 employees 100
Total 100
62802 Food and Beverages 347 300 300 400 400
[Entity] Budget Detail Desc.Note Total
[514] food for staff meetings and trainings 400
Total 400
62899 Other Miscellaneous Oper 1,054 1,150 1,150 1,150 1,150
[Entity] Budget Detail Desc.Note Total
[514] other operating and unforseen expense
needs
1,150
Total 1,150
62901 Duplicating Supplies 489 1,500 1,500 750 750
[Entity] Budget Detail Desc.Note Total
[514] copy paper and copier toner 750
Total 750
62903 Data Processing Supplies 1,777 1,500 1,500 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[514] copier repairs, parts and service 1,000
Total 1,000
Section V, Page H - 5
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62999 Office Supplies and Materi 1,235 1,700 1,700 1,700 1,700
[Entity] Budget Detail Desc.Note Total
[514] office supplies for department staff 1,700
Total 1,700
62000 Commodities 8,025 9,790 8,630 6,660 6,660
63199 Other Professional Service 0 500 500 2,978 3,000
[Entity] Budget Detail Desc.Note Total
[514] translations services, creative artwork 728
[514] New logo signs rec center 2,250
Total 2,978
63304 Computer Services and Su 3,690 4,055 4,055 16,486 5,307
[Entity] Budget Detail Desc.Note Total
[514] Rec Trac annual agreement, Rec Trac
Pentamation interface charges, Webtrac online
4,100
[514] Web Trac Online Software 11,886
[514] Web Trac Security Certificate 500
Total 16,486
63504 R&M - Office Equipment a 2,032 1,200 1,200 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[514] Xerox Printer Charges 2,000
Total 2,000
63603 Rentals - Office Equipment 3,829 3,829 3,829 3,829 3,829
[Entity] Budget Detail Desc.Note Total
[514] Copier Lease ($319.06 x 12)3,829
Total 3,829
63000 Purchased and Contract 9,551 9,584 9,584 25,293 14,136
64101 Travel and Conference 2,020 0 0 600 600
[Entity] Budget Detail Desc.Note Total
[514] Leadership training 600
Total 600
64201 Telephone & Long-distanc 3,365 3,450 3,450 3,450 3,450
[Entity] Budget Detail Desc.Note Total
[514] department phone charges 3,450
Total 3,450
Section V, Page H - 6
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64206 Cellular and Paging 1,449 871 871 732 732
[Entity] Budget Detail Desc.Note Total
[514] $17 x 12 months x 2 Phones 408
[514] $27 x 12 months x 1 Phone 324
Total 732
64301 Postage and Delivery 118 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[514] postage and shipping fees 600
Total 600
64308 Sales Tax 786 900 900 900 0
64401 Fleet Maintenance Charge 3,757 6,031 5,588 5,881 6,148
[Entity] Budget Detail Desc.Note Total
[514] Annual Fleet Maintenance Charges 5,881
Total 5,881
64402 Equipment Replacement C 4,507 7,472 7,472 9,083 9,083
[Entity] Budget Detail Desc.Note Total
[514] Annual Equipment Rental Charges 9,083
Total 9,083
64403 Washbay Charges 1,872 1,248 1,248 728 728
[Entity] Budget Detail Desc.Note Total
[514] Annual Washbay Charges - 2 vehicles 728
Total 728
64901 Advertising and Legal Noti 27,782 0 0 9,000 9,000
[Entity] Budget Detail Desc.Note Total
[514] 60 vail daily ads at $150.00 each 9,000
Total 9,000
64905 Insurance Premiums 14,697 15,104 15,104 15,966 15,966
[Entity] Budget Detail Desc.Note Total
[514] CIRSA Allocation - Rec Center (9%)15,966
Total 15,966
64000 Other Operating Costs 60,354 35,676 35,233 46,940 46,307
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[514] Desktop Replacement - Recreation 950
Total 950
Section V, Page H - 7
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
66404 Furniture and Fixtures 0 0 15,000 0 0
66000 Capital Outlay 0 0 15,000 950 0
60000T Total Expenditures & O 210,714 198,528 214,045 238,223 235,491
Section V, Page H - 8
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 15,771 23,886 25,205
61106 Paid out Leave 0 111 536 237 253
61121 PTS Wages 8,919 10,380 10,380 18,375 18,375
[Entity] Budget Detail Desc.Note Total
[515] Drop In Supervision: 480hrs * $15.00 7,200
[515] League Referees: 140hrs * $15.00 2,100
[515] Event Supervision: 200 hours * $15.00 3,000
[515] Instructors: 75% *8100 6,075
Total 18,375
61151 Overtime Wages 53 0 0 0 0
61202 Ski Pass 45 0 0 0 729
61301 FT Pension 1,193 1,252 1,794 2,654 2,800
61302 PTS Pension 336 389 389 689 689
61304 Employee Assistance Prog 6 6 8 12 12
61401 FICA/Medicare 297 315 387 616 646
61501 Group Health and Life Insu 345 46 1,939 4,153 4,528
61505 Long-term Disability Insura 100 104 136 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 293 318 388 622 641
61510 Unemployment Insurance 59 65 80 127 134
61000 Personnel Services 22,488 24,253 31,942 51,905 54,575
62301 General Program Supplies 1,443 1,518 1,518 6,922 4,450
[Entity] Budget Detail Desc.Note Total
[515] Basketballs: $30 *4 Equipment Replacement 120
[515] Volleyballs: $40 *4 Equipment Replacement 160
[515] Volleyball Net: $600 *1 Equipment Replacement 600
[515] Pickleball Net: $170 *2 Equipment Replacement 340
[515] Dodgeball Set: $80 *1 Equipment Replacement 80
[515] Spikeball Set: $70 *2 New Equipment 140
[515] Kickballs: $25 *2 New Equipmnet 50
[515] Broomballs:2 *30 Equipment Replacement 60
[515] Water Polo Inner Tubes $18 *14 Equipment Replacement 252
[515] 5K Numbers: $70 *4 New Program Supplies 280
[515] Bingo Supplies New Program Supplies 560
[515] Dunk and Dash Supplies Supplies Replacement 80
[515] League Awards Cutomized Promotional Awards 1,500
[515] 5K Awards Customized Promotional 1,000
[515] iPad: $550 *1 Race Timing and Leage
Information
550
[515] 2.4 Winner Prizes Gift Cards 100
[515] 2.4 Snacks Post Race Food 30
[515] Dunk and Dash Winner Prizes Gift Cards 500
[515] Dunk and Dash Snacks Post Race Food 30
[515] 5k Snacks Post Run Rood 90
[515] BINGO Concessions 400
Total 6,922
Section V, Page H - 9
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62801 Employee Recognition Exp 0 100 100 0 0
62802 Food and Beverages 119 400 400 0 0
62805 Clothing and Uniforms 352 1,400 1,400 0 0
62000 Commodities 1,914 3,418 3,418 6,922 4,450
60000T Total Expenditures & O 24,402 27,671 35,360 58,827 59,025
Section V, Page H - 10
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 105,084 150,292 151,368 168,764 180,729
61106 Paid out Leave 0 1,456 1,467 1,620 1,732
61121 PTS Wages 150,387 118,064 118,064 120,000 120,000
[Entity] Budget Detail Desc.Note Total
[516] lead guard; $18.80*24*52=23426 23,426
[516] guard; 126*13*52=85176 85,176
[516] master swim = 18.50*3*6*6=1998 2,000
[516] private swim inst = 300*2*6=3600 3,600
[516] Guard for events 5,798
Total 120,000
61122 PTS Bonuses 1,148 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[516] 2 x $729 1,458
Total 1,458
61151 Overtime Wages 909 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] 60 overtime hours at $25.00 per hour 1,500
Total 1,500
61202 Ski Pass 1,132 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[516] 2 x $729 1,458
Total 1,458
61301 FT Pension 11,559 16,692 16,812 18,742 20,071
61302 PTS Pension 5,717 4,427 4,427 4,500 4,500
61304 Employee Assistance Prog 70 97 97 97 96
61401 FICA/Medicare 3,804 3,976 3,992 4,275 4,450
61501 Group Health and Life Insu 20,595 45,584 49,458 33,117 36,123
61505 Long-term Disability Insura 948 1,365 1,375 1,542 1,634
61507 Dental Insurance 1,549 3,812 3,812 2,491 2,623
61509 Worker's Compensation 3,744 3,948 3,999 4,250 4,428
61510 Unemployment Insurance 773 823 826 884 921
61000 Personnel Services 307,417 354,953 360,113 364,698 381,723
62301 General Program Supplies 1,466 8,128 8,128 7,255 2,600
[Entity] Budget Detail Desc.Note Total
[516] Infant manikin 4 pack = $457 457
[516] Adullt manikin 4 pack = $510 510
[516] Lifeguard dvd = $175 175
[516] 3 ring binders = 78*5=$380 380
[516] Nooldes = $90 for 24. 90*8=720 720
[516] additional $800 for snacks, games, pens,
etc.
858
[516] aed trainer = $100 100
[516] office supplies 250
[516] Pool Chairs; 105*25 2,625
Section V, Page H - 11
516 Aquatics Town of Avon
Line Item Detail
[516] Channel Grates; 10*25 125
[Entity] Budget Detail Desc.Note Total
[516] pool nets 5*25 125
[516] New tile markers 930
Total 7,255
62305 Chemicals 12,721 24,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[516] Calhypo - 9,000 9,000
[516] Oxidizer - 2,000 2,000
[516] Flocculent - 500 500
[516] Thiosulfate - 250 250
[516] M. Acid - 6,000 5,500
[516] Soda Ash - 250 250
[516] Biacrb 500 500
Total 18,000
62805 Clothing and Uniforms 369 750 750 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[516] Guard Shirts = 875 875
[516] Whistles = 125 125
Total 1,000
62806 Safety Materials and Suppl 123 500 500 450 450
[Entity] Budget Detail Desc.Note Total
[516] Eye Protection; $3*8=24 24
[516] Gloves; $5*10=50 50
[516] Safety Boots = $20*3=$60 60
[516] Respirators; $30*4=120 120
[516] Respirator cartridge; $19*5=95 95
[516] Gown covers 101
Total 450
62809 Medical Supplies and 1st 423 500 500 1,300 0
[Entity] Budget Detail Desc.Note Total
[516] Band Aids variety pack = $13*7boxes = 90
[516] Ice Packs; $21/box = 21*10=210 210
[516] water proof tape; $15/roll 15*5=$75 75
[516] Guaze: $75 75
[516] Medical Gloves = $840 850
Total 1,300
62899 Other Miscellaneous Oper 1,479 1,300 1,300 0 1,300
62000 Commodities 16,581 35,178 29,178 28,005 23,350
63501 R&M - Buildings and Facilit 0 0 0 15,000 25,000
[Entity] Budget Detail Desc.Note Total
[516] Aquatics Annual Maintenance and Repairs Replaces Accumulation in
Equipment Replacement Fund.
Small slide replacement in
15,000
Total 15,000
Section V, Page H - 12
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 0 0 0 15,000 25,000
64101 Travel and Conference 235 700 700 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] MSEC Training 1,500
[516] $300/training * 5 = 1500 0
Total 1,500
64102 Dues, Licenses and Memb 855 1,815 1,815 2,000 4,485
[Entity] Budget Detail Desc.Note Total
[516] Red Cross Fees 2,000
Total 2,000
64399 Other Administrative Fees 630 1,184 1,184 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[516] Slide Inspection = $700 700
[516] Nottingham lake water tests = $500 500
Total 1,200
64402 Equipment Replacement C 42,479 42,479 42,479 14,094 14,094
[Entity] Budget Detail Desc.Note Total
[516] Annual Equipment Rental Charges 14,094
Total 14,094
64000 Other Operating Costs 44,199 46,178 46,178 18,794 21,279
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[516] Desktop Replacements - Aquatics
Coordinator
950
Total 950
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 368,197 436,309 435,469 427,447 451,352
Section V, Page H - 13
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 8,755 0 0 0 0
61121 PTS Wages 13,231 0 0 0 0
61151 Overtime Wages 219 0 0 0 0
61301 FT Pension 963 0 0 0 0
61302 PTS Pension 496 0 0 0 0
61304 Employee Assistance Prog 5 0 0 0 0
61401 FICA/Medicare 327 0 0 0 0
61501 Group Health and Life Insu 1,450 0 0 0 0
61505 Long-term Disability Insura 87 0 0 0 0
61507 Dental Insurance 105 0 0 0 0
61509 Worker's Compensation 323 0 0 0 0
61510 Unemployment Insurance 67 0 0 0 0
61000 Personnel Services 26,029 0 0 0 0
62301 General Program Supplies 320 0 0 0 0
62899 Other Miscellaneous Oper 84 0 0 0 0
62000 Commodities 405 0 0 0 0
64101 Travel and Conference 27 0 0 0 0
64000 Other Operating Costs 27 0 0 0 0
60000T Total Expenditures & O 26,461 0 0 0 0
Section V, Page H - 14
517 Child Care Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 4,743 0 0
61106 Paid out Leave 0 111 320 0 0
61121 PTS Wages 63,742 59,920 59,920 59,920 59,920
[Entity] Budget Detail Desc.Note Total
[518] Sports Conditioning:$3,000 x 75%
Personal Trainers $20,000 x 75% Aerobics
Instructor 1,441 hrs x 23.50
2,250
[518] Personal Trainers $25,813 x 75%19,360
[518] Outdoor Boot camp $2,200 x75%1,650
[518] Aerobics Instructors 1,525 hrs. at 36,660
Total 59,920
61301 FT Pension 1,193 1,252 557 0 0
61302 PTS Pension 2,390 2,247 2,247 2,247 2,247
61304 Employee Assistance Prog 6 6 3 0 0
61401 FICA/Medicare 1,120 1,034 942 869 869
61501 Group Health and Life Insu 345 46 19 0 0
61505 Long-term Disability Insura 100 104 43 0 0
61509 Worker's Compensation 1,089 1,039 960 871 871
61510 Unemployment Insurance 224 214 195 180 180
61000 Personnel Services 81,052 77,238 69,948 64,087 64,087
62301 General Program Supplies 3,086 1,800 1,800 2,000 1,800
[Entity] Budget Detail Desc.Note Total
[518] group X class supplies: weights, bands,
steps ropes bosus
2,000
Total 2,000
62899 Other Miscellaneous Oper 2,254 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[518] Fitness Floor Supplies 1,500
Total 1,500
62000 Commodities 5,340 3,300 3,300 3,500 3,300
64101 Travel and Conference 594 1,700 1,700 500 500
[Entity] Budget Detail Desc.Note Total
[518] First Aid & CPR $50 x 5 250
[518] Personal Training Seminars $50 x 5 250
Total 500
Section V, Page H - 15
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64102 Dues, Licenses and Memb 62 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[518] ACSM Membership 250
Total 250
64402 Equipment Replacement C 56,670 55,856 55,856 64,403 64,380
[Entity] Budget Detail Desc.Note Total
[518] Annual Equipment Rental Charges 64,403
Total 64,403
64000 Other Operating Costs 57,326 57,806 57,806 65,153 65,130
66407 Athletic and Recreational 8,367 0 0 0 0
66000 Capital Outlay 8,367 0 0 0 0
60000T Total Expenditures & O 152,084 138,344 131,054 132,740 132,517
Section V, Page H - 16
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 64,323 125,700 121,034 136,632 145,761
61106 Paid out Leave 0 1,192 2,389 1,313 1,407
61121 PTS Wages 77,380 24,858 43,338 42,980 42,980
[Entity] Budget Detail Desc.Note Total
[519] Specialist 1356 hours x 17.5 23,730
[519] Attendant 1540 hrs x 12.5 19,250
Total 42,980
61122 PTS Bonuses 1,148 0 0 0 0
61151 Overtime Wages 845 1,836 1,836 893 893
[Entity] Budget Detail Desc.Note Total
[519] 34 hrsx$17.5/hrx1.5 893
Total 893
61202 Ski Pass 663 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[519] 2 x $729 1,458
Total 1,458
61301 FT Pension 7,075 13,958 13,577 15,174 16,188
61302 PTS Pension 2,952 932 1,625 1,612 1,612
61304 Employee Assistance Prog 39 73 70 72 72
61401 FICA/Medicare 2,118 2,248 2,466 2,657 2,791
61501 Group Health and Life Insu 11,545 37,762 40,242 42,069 45,946
61505 Long-term Disability Insura 570 1,141 1,107 1,250 1,332
61507 Dental Insurance 854 3,221 3,165 3,388 3,563
61509 Worker's Compensation 2,090 2,227 2,440 2,653 2,789
61510 Unemployment Insurance 431 465 510 550 577
61000 Personnel Services 172,035 217,072 235,256 252,701 267,370
62301 General Program Supplies 9,080 5,000 5,382 4,750 4,750
[Entity] Budget Detail Desc.Note Total
[519] hand sanitizer, lotion, plates, plastic ware 150
[519] fish tank supplies 200
[519] medical supplies 250
[519] towels 2,500
[519] cleaning supplies, hand sanitizer, lotion 150
[519] Coffee, creamer, sugar, cups, stirreers.1,350
[519] Ice Rink Supplies 150
Total 4,750
62304 Merchandise for Resale 8,455 10,023 11,023 7,525 7,525
[Entity] Budget Detail Desc.Note Total
[519] locks 150
[519] headphones 255
[519] swim caps 70
[519] Men's swimsuit 1,500
[519] womens swimsuit 2,000
[519] youth goggles 1,500
Section V, Page H - 17
519 Guest Services Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[519] adult goggles 1,500
[519] squirt toys 250
[519] swim diapers 300
Total 7,525
62802 Food and Beverages 254 300 400 300 300
[Entity] Budget Detail Desc.Note Total
[519] staff meetings 300
Total 300
62805 Clothing and Uniforms 1,056 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[519] staff shirts and name tags-1200 1,200
Total 1,200
62000 Commodities 18,846 16,523 18,005 13,775 13,775
64101 Travel and Conference 721 1,520 1,520 1,820 1,820
[Entity] Budget Detail Desc.Note Total
[519] Core competencies-1820 1,820
Total 1,820
64307 Bank Service Charges and 17,962 16,472 16,472 16,472 16,472
[Entity] Budget Detail Desc.Note Total
[519] credit card charges-16400 16,400
[519] ach billing chages -72 72
Total 16,472
64402 Equipment Replacement C 0 0 0 6,372 6,562
[Entity] Budget Detail Desc.Note Total
[519] Annual Equipment Rental Charges 6,372
Total 6,372
64000 Other Operating Costs 18,683 17,992 17,992 24,664 24,854
66402 Computers and Peripheral 3,015 950 950 950 0
[Entity] Budget Detail Desc.Note Total
[519] Desktop Replacement - Front Desk
Coordinators
950
Total 950
Section V, Page H - 18
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
66000 Capital Outlay 3,015 950 950 950 0
60000T Total Expenditures & O 212,579 252,537 272,203 292,090 305,999
Section V, Page H - 19
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 21,686 23,174 20,513 24,833 26,357
61106 Paid out Leave 0 223 856 237 253
61121 PTS Wages 56,919 69,205 69,205 70,000 70,000
[Entity] Budget Detail Desc.Note Total
[521] After School Lead 1600hrs *$17.50 28,000
[521] Day Camp Lead 1000 hours *$17.50 17,500
[521] Day Camp Instructor 1000 hours *$14.00 14,000
[521] After School Instructor 750 hrs *14.00 10,500
Total 70,000
61122 PTS Bonuses 459 0 0 0 0
61151 Overtime Wages 1,006 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[521] 40 overtime hours at $25.00 per hour 1,000
Total 1,000
61202 Ski Pass 202 729 729 729 729
[Entity] Budget Detail Desc.Note Total
[521] 1 x $729 729
Total 729
61301 FT Pension 2,385 2,574 2,351 2,758 2,927
61302 PTS Pension 2,189 2,595 2,595 2,625 2,625
61304 Employee Assistance Prog 12 12 11 12 12
61401 FICA/Medicare 1,205 1,368 1,338 1,404 1,426
61501 Group Health and Life Insu 689 92 1,958 4,153 4,528
61505 Long-term Disability Insura 199 207 179 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 1,168 1,350 1,332 1,387 1,409
61510 Unemployment Insurance 240 283 277 290 295
61000 Personnel Services 88,360 102,812 102,478 109,961 112,125
62301 General Program Supplies 1,510 3,000 3,000 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[521] General Program Supplies, games, toys,
sports equipment
3,500
Total 3,500
62802 Food and Beverages 2,284 3,500 3,500 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[521] Youth Programs Snack and Cullinary
Supplies
Daily Fruit and Vegetables 4,000
Total 4,000
Section V, Page H - 20
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62805 Clothing and Uniforms 1,007 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[521] Summer Camp Shirts, towels and
Counselor Uniforms
2,000
Total 2,000
62808 Promotional, Informational 0 500 500 1,000 2,000
[Entity] Budget Detail Desc.Note Total
[521] Digital Marketing Materials 1,000
Total 1,000
62809 Medical Supplies and 1st 62 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[521] Liscensing Required Materials and First
Aid Supplies
300
Total 300
62899 Other Miscellaneous Oper 0 300 300 500 500
[Entity] Budget Detail Desc.Note Total
[521] unforseeen expenses and needs 500
Total 500
62000 Commodities 4,864 9,600 9,600 11,300 12,300
63103 Training Facilitators 0 350 350 500 500
[Entity] Budget Detail Desc.Note Total
[521] First-Aid/CPR/AED *5 $50/Person 250
[521] Medical Administration *5 $30/Person 150
[521] Universial Precautions *5 $20/Person 100
Total 500
63203 Printing and Reproduction 0 350 350 0 0
63000 Purchased and Contract 0 700 700 500 500
64101 Travel and Conference 347 450 450 850 850
[Entity] Budget Detail Desc.Note Total
[521] CPRA Conference Food $50/Day *3 150
[521] CPRA Conference Room $200/Day *2 400
[521] CPRA Conference Attendence *1 300
Total 850
Section V, Page H - 21
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64102 Dues, Licenses and Memb 588 600 600 840 300
[Entity] Budget Detail Desc.Note Total
[521] CPRA Memebership 300
[521] ??0
Total 300
64306 Permit and Licensing Fees 0 400 400 400 860
[Entity] Budget Detail Desc.Note Total
[521] Employee Finger Prints $50/Employee *4 200
[521] TRAILs/Child Abuse $15/Employee *4 60
[521] Program Liscensing $100/Liscense *3 300
[521] Health Inspection $100/Inspection *3 300
Total 860
64399 Other Administrative Fees 6,710 6,936 6,936 7,610 7,860
[Entity] Budget Detail Desc.Note Total
[521] Sailing 500
[521] Caving 500
[521] Rifle Falls 30
[521] Tubing 800
[521] SUP 150
[521] Hot Springs 550
[521] Kayaking 800
[521] Go-Karting 800
[521] Horseback Riding 800
[521] Sylvan Lake 30
[521] Recreation Center Swimming: $150 *4 600
[521] Painting 250
[521] Bowling 500
[521] BC Activities 500
[521] Rock Climbing 300
[521] Other 500
Total 7,610
64402 Equipment Replacement C 209 0 0 0 0
64000 Other Operating Costs 7,854 8,386 8,386 9,700 9,870
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[521] Desktop Replacement - Rec Program
Coordinator
950
Total 950
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 101,078 121,498 121,164 132,411 134,795
Section V, Page H - 22
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61121 PTS Wages 23,814 18,480 0 0 0
61122 PTS Bonuses 459 0 0 0 0
61151 Overtime Wages 108 900 0 0 0
61202 Ski Pass 26 0 0 0 0
61302 PTS Pension 914 693 0 0 0
61401 FICA/Medicare 367 281 0 0 0
61509 Worker's Compensation 349 269 0 0 0
61510 Unemployment Insurance 73 58 0 0 0
61000 Personnel Services 26,110 20,681 0 0 0
62301 General Program Supplies 528 500 168 0 0
62304 Merchandise for Resale 787 1,000 0 0 0
62802 Food and Beverages 60 100 0 0 0
62809 Medical Supplies and 1st 0 50 0 0 0
62899 Other Miscellaneous Oper 0 200 200 0 0
62000 Commodities 1,375 1,850 368 0 0
64402 Equipment Replacement C 1,496 5,710 5,710 0 0
64000 Other Operating Costs 1,496 5,710 5,710 0 0
60000T Total Expenditures & O 28,981 28,241 6,078 0 0
Section V, Page H - 23
522 Cabin Town of Avon
Line Item Detail
THIS PAGE INTENTIONALLY LEFT BLANK
Section VI, Page I - 1
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 462,707$ 635,368$ 609,364$ 757,986$ 801,870$
Commodities 87,059 124,177 83,989 109,962 109,962
Contract Services 35,974 98,452 69,913 62,762 62,762
Other Operating Costs 519,249 545,647 530,273 546,014 550,755
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 841 565,255 155,255 411,552 950
Total 1,166,050$ 2,029,119$ 1,509,014$ 1,948,496$ 1,586,519$
Department Expenditures by Program
Administration 205,150$ 244,086$ 235,325$ 239,797$ 245,640$
Operations 866,555 1,563,787 1,140,722 1,549,213 1,175,886
Wash Bay 94,345 221,246 132,967 159,486 164,993
Total 1,166,050$ 2,029,119$ 1,509,014$ 1,948,496$ 1,586,519$
Authorized Positions
Transit Superintendent 1 1 1 1 1
Transit Operations Supervisor 0 0 1 1 1
Transit Wash Bay Operator 0 0 1 1 1
Bus Drivers/CDL Drivers - TOTAL FTE 3 3 3 4 4
Total 4 4 6 7 7
1. Started the Red and Blue Line core bus service to include service to Buffalo Ridge,Wal-Mart and Home Depot.
2. Successful 2015 AWSC Transportation Plan with over 31,700 transit riders during the two week event.
3. Transit ridership continues to increase with a 11% jump in winter ridership over the previous winter season.
3. Administered continuation of the lease agreement with ECO for bus storage, with the adition of WiFi and vault
room use for the upcoming winter season.
2015 MAJOR ACCOMPLISHMENTS
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
The Transportation Department is the singular department of the Transit Fund and is responsible for all
transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing
and sustaining effective, safe, and consistent community transportation programs for the residents and guests of
the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town Council is
that the costs of providing services to the general public on a continuing basis be financed or recovered through
user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Director, who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the
summer.
Section VI, Page I - 2
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:110,115$
Total Activity Cost:239,797$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:677,343$
Total Activity Cost:1,033,264$
Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.66
Black Line @ $2.54
Restaurant Shuttle @ $2.55
Winter on time performance 99%
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:333,616$
Total Activity Cost:508,921$
Performance Metric(s):Summer cost per rider per route - Blue and Red Lines - $2.85
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS
Summer on time performance - 99%
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development, strategic
planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger
feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA
certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region
VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party
contract execution. The Transit Director occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet
management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and
certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon
Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an
evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind
bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: The Blue and Red
Lines serve the Avon Core and residential areas other than Wildridge. In 2016, two (2) smaller 22-seat cutaway buses
will operate these summer routes. New this summer is the summer Restaurant Shuttle in operation from July 1, 2016
through August 15, 2016 with funding support from Beaver Creek. Hours and route frequency are summarized in the
table below.
Section VI, Page I - 3
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:69,430$
Total Activity Cost:159,486$
Performance Metric(s):Internal Survey
Cost Recovery
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment.
The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based
upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual
Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Blue Line 6:30-6:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Red Line 6:30-10:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 3,060 $249,176
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 6:00-10:00 30 Min 1 30 Min 225 $70,030
Total Service Hrs 7,665 Total Service Hrs 6,085 $1,119,663
Grand Total Service Hours 13,750
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 82,306 87,949 87,949 93,142 98,154
61106 Paid out Leave 1,584 834 834 891 941
61301 FT Pension 9,228 9,766 9,766 10,344 10,900
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,211 1,287 1,287 1,363 1,437
61501 Group Health and Life Insu 13,442 14,865 15,951 16,695 18,238
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 4,488 4,922 4,922 5,213 5,493
61510 Unemployment Insurance 252 266 266 282 297
61000 Personnel Services 114,081 121,581 122,667 129,682 137,277
62207 Electrical 0 400 0 0 0
62208 Mechanical - HVAC 893 4,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[431] Filters & Belts 1,000
Total 1,000
62801 Employee Recognition Exp 20 80 80 125 125
[Entity] Budget Detail Desc.Note Total
[431] 5 employees x $25 125
Total 125
62899 Other Miscellaneous Oper 1,316 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[431] Bus Video Supplies 500
Total 500
62901 Duplicating Supplies 0 500 0 0 0
62999 Office Supplies and Materi 179 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[431] Genral Office Supplies 500
Total 500
62000 Commodities 2,408 5,980 2,080 2,125 2,125
63203 Printing and Reproduction 7,911 4,500 4,500 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[431] Bus Stop Displays - Bus Schedules 4,500
Total 4,500
Section VI, Page I - 4
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63306 Security Services 835 1,400 1,400 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[431] Repairs - $600 2,000
Total 2,000
63501 R&M - Buildings and Facilit 270 24,108 24,108 17,750 17,750
[Entity] Budget Detail Desc.Note Total
[431] Elevator Maintenance 2,400
[431] MTech HVAC & DDC Maintenance 12,950
[431] Fire Ext. Maintenance 400
[431] Boiler Inspection 2,000
Total 17,750
63504 R&M - Office Equipment a 41 1,200 100 100 100
[Entity] Budget Detail Desc.Note Total
[431] Priner -Copier 100
Total 100
63599 Other Maintenance Servic 125 903 125 125 125
[Entity] Budget Detail Desc.Note Total
[431] Pest Control 125
Total 125
63603 Rentals - Office Equipment 1,917 1,917 1,917 1,917 1,917
[Entity] Budget Detail Desc.Note Total
[431] 1/2 Copier Lease $319.57 x 12 months 1,917
Total 1,917
63999 Other Purchased and Cont 1,705 3,558 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[431] Carpet Cleaning - $1,200 1,200
Total 1,200
63000 Purchased and Contract 12,804 37,586 33,350 27,592 27,592
64101 Travel and Conference 163 1,200 325 1,200 1,000
[Entity] Budget Detail Desc.Note Total
[431] Drug/Alcohol Training 200
[431] CASTA Spring/Fall Conference 800
[431] FTA/CDOT Training 200
Total 1,200
Section VI, Page I - 5
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64201 Telephone & Long-distanc 2,414 4,220 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[431] Fire Alarm Elevator 2,500
Total 2,500
64202 Gas 24,247 25,356 25,356 25,356 25,356
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 25,356
Total 25,356
64203 Electric 30,017 29,724 29,724 29,724 29,724
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 29,724
Total 29,724
64204 Water and Sanitation 4,114 4,116 4,500 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 4,500
Total 4,500
64301 Postage and Delivery 59 50 50 75 75
[Entity] Budget Detail Desc.Note Total
[431] Direct Mailing, FedEx Shipping 75
Total 75
64303 Treasurer Fees 1,202 1,186 1,186 1,186 1,186
[Entity] Budget Detail Desc.Note Total
[431] Treasurer Collection Fee 1,186
Total 1,186
64901 Advertising and Legal Noti 0 500 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[431] ADA Public Hearing, Employment Ads,
Radio Promotions
1,000
Total 1,000
64905 Insurance Premiums 12,640 12,587 12,587 13,305 13,305
[Entity] Budget Detail Desc.Note Total
[431] CIRSA Allocation - Transit (7.5%)13,305
Total 13,305
64906 Insurance Deductibles 1,000 0 0 0 0
64000 Other Operating Costs 75,857 78,939 77,228 78,846 78,646
Section VI, Page I - 6
431 Transit Administration Town of Avon
Line Item Detail
66402 Computers and Peripheral 0 0 0 1,552 0
[Entity] Budget Detail Desc.Note Total
[431] Laptop Replacement - Transit
Superintendent
1,552
Total 1,552
66000 Capital Outlay 0 0 0 1,552 0
60000T Total Expenditures & O 205,150 244,086 235,325 239,797 245,640
Section VI, Page I - 7
431 Transit Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 124,124 143,164 161,347 260,794 273,482
61106 Paid out Leave 1,794 1,381 2,390 2,525 2,632
61121 PTS Wages 89,887 118,620 118,620 64,980 64,980
[Entity] Budget Detail Desc.Note Total
[432] PTS Operators - 3,129 Winter Service
Hours @$20.00/hour
62,580
[432] Operator Training - New - 1 @ $20.00/hour
x 80 hours
1,600
[432] Returning Operators - 10 @ $20.00/hour x
4 hours
800
Total 64,980
61122 PTS Bonuses 2,986 5,103 5,103 7,290 7,290
[Entity] Budget Detail Desc.Note Total
[432] End of Season Bonus 10 @ $729 7,290
Total 7,290
61151 Overtime Wages 5,555 5,900 5,900 6,449 9,548
[Entity] Budget Detail Desc.Note Total
[432] Safety Meetings 80 hours x $40.00/hour 3,200
[432] PTS Wages ($68,180-$3,200) x 5%3,249
Total 6,449
61301 FT Pension 13,228 15,900 18,011 28,965 30,373
61302 PTS Pension 3,487 4,448 4,448 2,437 2,437
61304 Employee Assistance Prog 64 73 81 121 120
61401 FICA/Medicare 3,143 3,975 4,254 4,960 5,190
61501 Group Health and Life Insu 50,611 66,009 78,408 127,545 139,411
61505 Long-term Disability Insura 1,035 1,298 1,413 2,294 2,367
61507 Dental Insurance 4,640 6,116 6,625 10,712 11,258
61509 Worker's Compensation 11,659 14,346 15,668 18,157 18,873
61510 Unemployment Insurance 653 823 880 1,026 1,074
61000 Personnel Services 312,868 387,155 423,149 538,254 569,036
62401 Gasoline 14,687 34,753 15,000 58,980 58,980
[Entity] Budget Detail Desc.Note Total
[432] Unleaded Fuel - 9,830 Service Hours x
2/gal/hr. $3.00
58,980
Total 58,980
62402 Diesel 58,539 71,535 55,000 35,280 35,280
[Entity] Budget Detail Desc.Note Total
[432] Diesel Fuel -3,920 Service Hour@ 3/gal/hr
x $3.00 per gal
35,280
Total 35,280
Section VI, Page I - 8
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62801 Employee Recognition Exp 0 180 180 180 180
[Entity] Budget Detail Desc.Note Total
[432] Employee Recognition - PTS Drivers 180
Total 180
62802 Food and Beverages 2,096 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[432] Coffee Service 500
[432] Meeting/Functions 500
Total 1,000
62805 Clothing and Uniforms 2,266 2,847 2,847 2,847 2,847
[Entity] Budget Detail Desc.Note Total
[432] Driver Uniform Winter Jackets 10 x $120 0
[432] Vests - 10 x $40 400
[432] Shirts - 10 x $40 400
[432] Hats - 10 x $12 120
[432] Summer Shirts - 6 x $22 132
[432] Name Tags - 10 x $12 120
[432] Embroidery - 25 x $15 375
[432] Jackets - 10 x $130 1,300
Total 2,847
62809 Medical Supplies and 1st 584 300 300 0 0
62999 Office Supplies and Materi 0 50 50 0 0
62000 Commodities 78,172 110,665 74,377 98,287 98,287
63301 Medical Services and Exa 2,075 2,750 2,750 2,750 2,750
[Entity] Budget Detail Desc.Note Total
[432] Random Drug 1,000
[432] Random Alcohol 1,000
[432] Pre-Employment 250
[432] DOT Physicals 500
Total 2,750
63506 R&M - Radios and Commu 4,065 6,363 6,363 6,970 6,970
[Entity] Budget Detail Desc.Note Total
[432] 800 MHz Radio Service 6,970
Total 6,970
63000 Purchased and Contract 6,140 9,113 9,113 9,720 9,720
64102 Dues, Licenses and Memb 4,990 2,700 2,700 3,392 3,392
[Entity] Budget Detail Desc.Note Total
[432] CASTA Coalition 2,643
[432] National Safety Council 300
Section VI, Page I - 9
432 Transit Operations Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[432] Colorado Safety Association 349
[432] FTA/DOT CDL Certification 100
Total 3,392
64206 Cellular and Paging 822 820 820 840 840
[Entity] Budget Detail Desc.Note Total
[432] $70 x 12 months 840
Total 840
64401 Fleet Maintenance Charge 108,662 127,071 103,616 109,026 113,967
[Entity] Budget Detail Desc.Note Total
[432] Annual Fleet Maintenance Charges 109,026
Total 109,026
64402 Equipment Replacement C 39,838 44,076 44,076 45,904 45,904
[Entity] Budget Detail Desc.Note Total
[432] Annual Equipment Rental Charges 45,904
Total 45,904
64403 Washbay Charges 40,118 40,742 40,742 24,102 24,102
[Entity] Budget Detail Desc.Note Total
[432] Annual Washbay Charges - 1
wash/bus/day + 2 vehicles
24,102
Total 24,102
64902 Financial Support, Donatio 213,883 215,970 226,654 249,468 249,468
[Entity] Budget Detail Desc.Note Total
[432] Gondola Operations 2015/2016 (81%)202,069
[432] Gondola Operations 2016/2017 (19%)47,399
Total 249,468
64000 Other Operating Costs 408,314 431,379 418,608 432,732 437,673
65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220
65000 Debt Services 60,220 60,220 60,220 60,220 60,220
66402 Computers and Peripheral 841 0 0 0 950
66499 Other Machinery and Equi 0 20,261 20,261 0 0
66503 Buses and People Moving 0 544,994 134,994 410,000 0
[Entity] Budget Detail Desc.Note Total
[432] FTA-5339 Vehicle Grant Carry over from
FY 2015 $410,000
410,000
Total 410,000
66000 Capital Outlay 841 565,255 155,255 410,000 950
60000T Total Expenditures & O 866,555 1,563,787 1,140,722 1,549,213 1,175,886
Section VI, Page I - 10
432 Transit Operations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 7,635 45,088 8,656 44,756 47,263
61106 Paid out Leave 0 440 409 440 469
61121 PTS Wages 22,197 40,320 40,320 6,720 6,720
[Entity] Budget Detail Desc.Note Total
[436] Winter Hours -6,720
[436] 336 hrs. x $20.00 0
Total 6,720
61122 PTS Bonuses 459 1,458 1,458 729 729
[Entity] Budget Detail Desc.Note Total
[436] 1 @ $729 729
Total 729
61151 Overtime Wages 536 2,100 2,100 336 336
[Entity] Budget Detail Desc.Note Total
[436] $6,720 x 5%336
Total 336
61301 FT Pension 840 5,008 997 4,972 5,250
61302 PTS Pension 851 1,512 1,512 252 252
61304 Employee Assistance Prog 2 24 5 24 24
61401 FICA/Medicare 459 1,296 768 768 805
61501 Group Health and Life Insu 925 21,993 4,017 25,480 27,853
61505 Long-term Disability Insura 66 409 65 409 433
61507 Dental Insurance 45 2,039 340 2,142 2,252
61509 Worker's Compensation 1,649 4,676 2,741 2,864 3,004
61510 Unemployment Insurance 93 268 159 159 167
61000 Personnel Services 35,757 126,632 63,548 90,051 95,557
62208 Mechanical - HVAC 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[436] Filters/Belts 500
Total 500
62899 Other Miscellaneous Oper 6,480 7,032 7,032 9,050 9,050
[Entity] Budget Detail Desc.Note Total
[436] Soap & Misc. Supplies 7,050
[436] Water Softner Supplies 2,000
Total 9,050
62000 Commodities 6,480 7,532 7,532 9,550 9,550
63501 R&M - Buildings and Facilit 9,812 12,950 12,950 12,950 12,950
[Entity] Budget Detail Desc.Note Total
Section VI, Page I - 11
436 Transit Washbay Town of Avon
Line Item Detail
[436] MTech Contract @ $12,950- 50/50 split
431 & 436
12,950
[Entity] Budget Detail Desc.Note Total
Total 12,950
63549 R&M - Other Specialized E 5,481 19,690 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[436] Pump and Motor Repair 4,000
Total 4,000
63999 Other Purchased and Cont 1,738 19,113 10,500 8,500 8,500
[Entity] Budget Detail Desc.Note Total
[436] Sludge Pit Annual Cleaning -2 @ $750 1,500
[436] North Roof Snow Removal 7,000
Total 8,500
63000 Purchased and Contract 17,030 51,753 27,450 25,450 25,450
64201 Telephone & Long-distanc 1,404 1,350 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[436] Modem 1,500
Total 1,500
64204 Water and Sanitation 6,735 6,792 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[436] Annual Utility Cost 9,500
Total 9,500
64205 Trash Collection and Recy 4,935 4,950 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[436] Trash Removal 1,200
Total 1,200
64402 Equipment Replacement C 22,003 22,237 22,237 22,236 22,236
[Entity] Budget Detail Desc.Note Total
[436] Annual Equipment Rental Charges 22,236
Total 22,236
64000 Other Operating Costs 35,078 35,329 34,437 34,436 34,436
60000T Total Expenditures & O 94,345 221,246 132,967 159,487 164,993
Section VI, Page I - 12
436 Transit Washbay Town of Avon
Line Item Detail
Section VI, Page J - 1
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 632,415$ 707,672$ 693,762$ 749,884$ 791,036$
Commodities 519,520 523,191 568,974 582,286 596,825
Contract Services 91,203 65,167 65,167 62,655 60,655
Other Operating Costs 96,642 128,205 123,118 126,128 129,167
Debt Service 260,692 262,116 262,116 258,064 259,016
Capital Outlay 18,666 12,500 12,500 6,952 1,552
Total 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Department Expenditures by Program
Fleet Maintenance 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Total 1,619,138$ 1,698,851$ 1,725,637$ 1,785,969$ 1,838,251$
Authorized Positions
Fleet Director 1 1 1 1 1
Accounting Assistant II 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1
Mechanic I-II 4 4 4 4 4
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website.
2. Successful completion along with Beaver Creek Metropolitan District in the planning and maintenance of critical
vehicles and equipment for the 2015 World Alpine ski Championships.
Budget Summary
DEPARTMENT OVERVIEW
2015 MAJOR ACCOMPLISHMENTS
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of
providing services to the general public on a continuing basis be financed or recovered through user charges.
Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in
the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental
agencies.
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
Section VI, Page J - 2
Fund: Fleet
Dept: Fleet Maintenance Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:362,630$
Total Activity Cost:625,089$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:673,455$
Total Activity Cost:1,160,880$
Performance Metric(s):70% Cost Recovery
Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully
burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened”
shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work
through the year.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
61101 Regular Full-time Salaries 423,022 481,087 442,561 493,935 516,523
61106 Paid out Leave 9,584 4,643 25,411 4,779 5,008
61111 FT Bonuses 5,000 0 0 0 0
61151 Overtime Wages 3,076 6,000 7,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[434] Overtime for 6 mechanics to cover sick
days and PTO
6,000
Total 6,000
61301 FT Pension 47,221 53,430 51,477 54,859 57,368
61304 Employee Assistance Prog 182 195 188 193 193
61401 FICA/Medicare 6,114 7,130 6,887 7,318 7,649
61501 Group Health and Life Insu 113,140 126,335 133,090 152,039 166,115
61505 Long-term Disability Insura 3,380 3,812 3,595 3,859 3,931
61507 Dental Insurance 9,630 10,808 10,515 12,277 12,907
61509 Worker's Compensation 10,763 12,757 11,613 13,111 13,759
61510 Unemployment Insurance 1,304 1,475 1,425 1,514 1,583
61000 Personnel Services 632,416 707,672 693,762 749,884 791,036
62401 Gasoline 2,037 2,844 1,426 1,426 1,570
[Entity] Budget Detail Desc.Note Total
[434] For 3 Fleet trucks 1,426
Total 1,426
62404 Auto & Equip Parts - Stock 474,220 470,539 517,740 535,014 549,409
[Entity] Budget Detail Desc.Note Total
[434] Parts for TOA vehicles and Equipment 210,635
[434] Parts for 3rd Party vehicles and Equipment 324,379
Total 535,014
62801 Employee Recognition Exp 20 160 160 200 200
[Entity] Budget Detail Desc.Note Total
[434] Employee Rewards (8 X $25)200
Total 200
62802 Food and Beverages 631 660 660 680 680
[Entity] Budget Detail Desc.Note Total
[434] Coffee for Fleet staff 515
[434] Food for Fleet staff meetings 165
Total 680
62805 Clothing and Uniforms 123 1,408 1,408 1,408 1,408
[Entity] Budget Detail Desc.Note Total
[434] Winter and Summer gloves 125
[434] Jackets and insulated coveralls for 8
employees
1,283
Total 1,408
Section VI, Page J - 3
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
62807 Consumable Tools/Small 9,311 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[434] Hand and miscellaneous spceiality tools 7,000
[434] Replace broken or worn out tools 2,500
Total 9,500
62809 Medical Supplies and 1st 796 1,180 1,180 800 800
[Entity] Budget Detail Desc.Note Total
[434] Shop First Aid Kit supplies 800
Total 800
62899 Other Miscellaneous Oper 31,260 35,500 35,500 31,816 31,816
[Entity] Budget Detail Desc.Note Total
[434] Shop supplies 21,000
[434] Repair related hardware 5,408
[434] chemicals 5,408
Total 31,816
62999 Office Supplies and Materi 1,121 1,400 1,400 1,442 1,442
[Entity] Budget Detail Desc.Note Total
[434] Copier and Fax paper 1,030
[434] Misc office supplies 412
Total 1,442
62000 Commodities 519,520 523,191 568,974 582,286 596,825
63501 R&M - Buildings and Facilit 0 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[434] Garage door repair 1,000
Total 1,000
63504 R&M - Office Equipment a 611 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[434] Fax and copier repairs 600
Total 600
63505 R&M - Vehicles 19,633 14,000 14,000 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
Section VI, Page J - 4
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63506 R&M - Radios and Commu 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[434] Fleet radio repairs 500
Total 500
63507 R&M - Machinery and Equi 23,976 10,000 10,000 12,000 10,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
63549 R&M - Other Specialized E 18,865 6,000 6,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[434] Misc. shop Equipment 5,000
Total 5,000
63551 Laundry and Cleaning Ser 6,567 9,012 9,012 6,600 6,600
[Entity] Budget Detail Desc.Note Total
[434] Uniform and shop towel service 6,600
Total 6,600
63599 Other Maintenance Servic 10,814 10,500 10,500 10,800 10,800
[Entity] Budget Detail Desc.Note Total
[434] Tire Disposal fees 500
[434] Parts washer service 7,210
[434] Waste oil and Filter disposal 3,090
Total 10,800
63603 Rentals - Office Equipment 1,555 1,555 1,555 1,555 1,555
[Entity] Budget Detail Desc.Note Total
[434] Copier Lease ($129.61 x 12)1,555
Total 1,555
63999 Other Purchased and Cont 9,182 12,000 12,000 12,600 12,600
[Entity] Budget Detail Desc.Note Total
[434] Welding gas tank lease 1,050
[434] International Diagnostics Software 366
[434] Allison Diagnostic Software 420
[434] Cummins Insite and Quick Serve
subscriptions
1,313
[434] GM Tech 2 Subscription 525
[434] Alldata subscription 1,838
[434] CCG Systems sofware support 4,515
[434] Drinking water service 1,575
[434] Other Diagnostics subscrition updates 998
Total 12,600
Section VI, Page J - 5
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
63000 Purchased and Contract 91,203 65,167 65,167 62,655 60,655
64101 Travel and Conference 0 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[434] EVT certifications 750
[434] ASE certifications 1,000
[434] AC certifications 250
[434] Fire Mechanics Academy 2,000
Total 4,000
64102 Dues, Licenses and Memb 456 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[434] RMFMA 200
[434] APWA 150
[434] Colorado Emergency Vehicle Mechanics
Association
150
Total 500
64201 Telephone & Long-distanc 0 1,200 1,200 0 0
64202 Gas 15,408 16,500 16,500 16,000 16,500
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 16,000
Total 16,000
64203 Electric 18,484 17,940 17,940 18,837 19,000
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 18,837
Total 18,837
64204 Water and Sanitation 4,077 4,300 4,300 4,515 4,515
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 4,515
Total 4,515
64205 Trash Collection and Recy 2,132 4,300 2,500 2,750 2,800
[Entity] Budget Detail Desc.Note Total
[434] 50% of 20yd dumpster and Fuel Island
trash cans
2,750
Total 2,750
64206 Cellular and Paging 822 820 820 840 840
[Entity] Budget Detail Desc.Note Total
[434] $70 x 12 months 840
Total 840
Section VI, Page J - 6
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
64301 Postage and Delivery 110 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[434] Parts and Supplies 250
Total 250
64401 Fleet Maintenance Charge 27,943 51,922 48,635 51,181 53,507
[Entity] Budget Detail Desc.Note Total
[434] Annual Fleet Maintenance Charges 51,181
Total 51,181
64402 Equipment Replacement C 4,021 3,623 3,623 3,623 3,623
[Entity] Budget Detail Desc.Note Total
[434] Annual Equipment Rental Charges 3,623
Total 3,623
64403 Washbay Charges 1,872 1,872 1,872 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[434] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 20,316 20,978 20,978 22,176 22,176
[Entity] Budget Detail Desc.Note Total
[434] CIRSA Allocation - Shop Bldg (12.5%)22,176
Total 22,176
64906 Insurance Deductibles 1,000 0 0 0 0
64000 Other Operating Costs 96,642 128,205 123,118 126,128 129,167
65101 Principal 130,000 135,000 135,000 135,000 140,000
65102 Interest 125,581 122,006 122,006 117,954 113,906
65201 Capital Lease Payments 5,110 5,110 5,110 5,110 5,110
65000 Debt Services 260,692 262,116 262,116 258,064 259,016
66402 Computers and Peripheral 1,365 0 0 3,452 1,552
[Entity] Budget Detail Desc.Note Total
[434] Desktop Replacements - 2 @ $950 ea.Shop Floor & Shop Library 1,900
[434] Laptop Replacement - Fleet General 1,552
Total 3,452
66499 Other Machinery and Equi 17,301 12,500 12,500 3,500 0
[Entity] Budget Detail Desc.Note Total
[434] Replace existing welder 3,500
Total 3,500
Section VI, Page J - 7
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
ADOPTED
2017
PROPOSED
66000 Capital Outlay 18,666 12,500 12,500 6,952 1,552
60000T Total Expenditures & O 1,619,138 1,698,851 1,725,637 1,785,969 1,838,251
Section VI, Page J - 8
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
Town of Avon
2016 Personnel Schedule
Full-Time Equivalent Employees
Section VII, Page 1
2013 2013 2014 2014 2015 2015 2016 2017
Department/Position Adopted Actual Adopted Actual Adopted Actual Proposed Proposed
General Government
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst Town Manager / Dir Admin Svc 1.00 1.00 1.00 - - - - -
Community Relations Officer 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75
Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Town & Court Clerk/Records Admin - - - 1.00 1.00 1.00 1.00 1.00
Executive Assistant to the Town Manager - - - 1.00 1.00 1.00 1.00 1.00
Total General Government 3.75 3.75 3.75 4.75 4.75 4.75 4.75 4.75
Finance & IT Department
Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Payroll Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
IT Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Building Attendant 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00
Total Finance & IT Department 11.00 11.00 11.00 9.00 9.00 9.00 9.00 9.00
Human Resources
Human Resource Director - - - 1.00 1.00 1.00
Human Resource Generalist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Total Human Resources 2.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00
Community Development
Community Development Director 1.00 - - - - - - -
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Manager - - 1.00 - 1.00 1.00 1.00 1.00
Senior Planner - 1.00 - 1.00 - - - -
Planner I-II 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
GIS Programmer / Analyst 1.00 - - - - - - -
Economic Initiatives Director - - 1.00 1.00 1.00 - - -
Special Events Supervisor - - - 1.00 1.00 - - -
Director of Special Events & Festivals - - - - - 1.00 1.00 1.00
Total Community Development 5.00 3.00 4.00 5.00 5.00 4.00 4.00 4.00
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Administrative Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Officer 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00
Total Police Department 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00
Public Works Department
Director - - - - - 1.00 1.00 1.00
Superintendent 1.75 2.00 2.00 2.00 2.00 1.00 1.00 1.00
Maintenance Supervisor 3.00 3.00 2.00 2.00 2.00 2.00 1.00 1.00
Master Gardner - - - - - - 1.00 1.00
Operator I - II 6.00 5.00 6.00 5.00 5.00 10.00 10.00 10.00
Maintenance Worker I - II 5.00 6.00 6.00 5.00 5.00 - - -
Total Public Works Department 16.25 16.00 16.00 14.00 14.00 14.00 14.00 14.00
Town of Avon
2016 Personnel Schedule
Full-Time Equivalent Employees
Section VII, Page 2
2013 2013 2014 2014 2015 2015 2016 2017
Department/Position Adopted Actual Adopted Actual Adopted Actual Proposed Proposed
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Project Engineer 1.00 - - - 1.00 - 1.00 1.00
Engineer I-III - 1.00 1.00 1.00 - 1.00 - -
Sub-Total Engineering 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Building & Facilities
Superintendent 0.25 - - - - - - -
Town Electrician 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 - - - - - - -
Building Technician I - II 1.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00
Sub-Total Buildings & Facilities 2.75 3.00 3.00 3.00 3.00 4.00 4.00 4.00
Total Engineering Department 4.75 5.00 5.00 5.00 5.00 6.00 6.00 6.00
Transit Department
Director 0.35 - - - - - - -
Transit Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Transit Operations Supervisor - - - - - 1.00 1.00 1.00
Fleet Care Coordinator - - 1.00 - 1.00 - - -
Bus Driver 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00
Transit Wash Bay Operator - - - - - 1.00 1.00 1.00
Transit Driver - - - 1.00 1.00 1.00 1.00 1.00
Total Transit Department 4.35 4.00 5.00 4.00 5.00 6.00 6.00 6.00
Fleet Maintenance Department
Director 0.25 - - - - - - -
Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic Foreman - - - - - 1.00 1.00 1.00
Accounting Assistant I-II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic Helper - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic I-II 5.00 5.00 5.00 5.00 5.00 4.00 4.00 4.00
Total Fleet Maintenance Department 7.25 8.00 8.00 8.00 8.00 8.00 8.00 8.00
Recreation Department
Director 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Superintendent / Interim Director 1.00 1.00 - - - - - -
Guest Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 - - - - - - -
Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Special Events Supervisor 1.00 1.00 1.00 - - - - -
Aquatics Supervisor - - - - - 1.00 1.00 1.00
Aquatics Coordinator 1.00 1.00 1.00 1.00 1.00 - - -
Senior Lifeguard 2.00 2.00 2.00 2.00 3.00 3.00 3.00 3.00
Guest Services Attendant III 1.00 - 1.00 1.00 2.00 2.00 2.00 2.00
Total Recreation Department 10.00 7.00 8.00 7.00 9.00 9.00 9.00 9.00
Total Full-time Employees 84.35 79.75 82.75 78.75 81.75 83.75 83.75 83.75
Section VII, Page 3
Department / Position Minimum Midpoint Maximum
116,285 136,609 156,932
105,372 122,842 140,312
99,281 116,725 134,169
98,400 115,454 132,508
96,348 113,051 129,753
91,905 105,596 119,287
86,906 102,007 117,108
81,657 95,864 110,071
80,483 94,403 108,322
82,577 94,980 107,382
78,291 91,830 105,369
81,021 93,018 105,014
80,148 92,076 104,003
77,636 89,475 101,314
74,221 85,214 96,207
73,981 84,919 95,856
71,808 82,402 92,996
65,935 75,824 85,712
59,689 68,633 77,576
59,504 68,335 77,165
58,467 67,218 75,968
56,233 64,717 73,200
52,910 60,868 68,826
48,166 55,512 62,857
Assistant Town Manager - Finance & Administration Director
Human Resources Director
Recreation Director
Police Chief
Town Engineer
Deputy Chief of Police
Transit Director
Planning Director
Public Works Director
Finance Manager
Fleet Director
IT Administrator
Building Official
Project Engineer
Director of Festivals & Special Events
Public Works Superintendent
Human Resources Generalist
Long Range Planner
Town Clerk/Court Administrator
Planner II
Executive Assistant to the Town Manager
Transit Operations Supervisor
Aquatics Supervisor
Guest Services Coordinator
Recreation Programs Coordinator 46,398 53,420 60,442
Annual
2016 EXEMPT Pay Ranges
Section VII, Page 4
Department / Position Minimum Midpoint Maximum
Police Sergeant 71,525 82,310 93,095
Police Detective 61,933 71,283 80,632
Budget Analyst 60,118 69,049 77,980
Town Electrician 56,998 65,657 74,315
Police Officer 56,504 65,011 73,518
Help Desk Technician 54,042 62,145 70,247
Fleet Maintenance Foreman 53,765 61,951 70,136
Administrative Services Officer - Police 51,873 59,549 67,224
Payroll Specialist 51,582 59,195 66,808
Fleet Mechanic II 50,926 58,581 66,235
Building Technician II 50,925 58,579 66,232
Public Works Supervisor 50,337 57,973 65,608
Master Gardner 50,337 57,973 65,608
Building Technician I 45,916 52,813 59,709
Records Administrator/Deputy Town Clerk & Court Clerk 45,702 52,662 59,621
Public Works Operator II 45,690 52,558 59,425
Human Resources Assistant 45,421 52,156 58,891
Operator I - Transit 43,445 49,964 56,482
Fleet Mechanic I 42,892 49,332 55,771
Police Officer Recruit 42,620 49,003 55,385
Accounting Assistant II 42,975 48,962 54,949
Public Works Operator I 43,445 49,964 56,482
Administrative Assistant 42,983 48,175 53,366
Bus Driver 42,972 47,999 53,025
Transit Wash Bay Operator 42,972 47,999 53,025
Fleet Mechanic's Helper 42,079 47,234 52,389
Guest Services Attendant III 41,120 46,161 51,201
Building Attendant 40,423 45,574 50,725
Special Events Production Assistant 39,820 45,876 51,931
Senior Lifeguard 34,963 37,936 40,909
Annual
2016 NON-EXEMPT Pay Ranges
Section VII, Page 5
Administrative Assistant $15.94 to $20.20 Aquatics
. Lifeguard I $12.29 to $14.96
Community Relations Officer $31.20 to $39.53 Lifeguard II $18.10 to $21.83
Swim Coach $13.32 to $16.32
Planning Apprentice $15.94 to $20.20 Master Swim Coach $17.34 to $21.42
Fitness
Pay Range Fitness Instructor $25.01
Special Events Production Assistant $18.13 to $23.64
Guest Services
(Front Desk & Cabin)
Pay Range Guest Services Attendant I $12.29 to $14.96
Extra Duty Police Officer $57.00 Guest Services Attendant II $17.93 to $21.63
High Visibility Grant
Leaf Grant Recreation Programs
CDOT Grant (Aquatics, Adult, Youth, Day Camp, After School, Sports)
Program Instructor I $13.83 to $16.49
Click-It or Ticket $55.00 Program Instructor II $17.34 to $20.91
Sports Program Referee $18.09 to $22.50
Eagle River Youth Coalition $50.00
Other
Field Training Officer $2.00 additional/hr 75% of Registration Fees
Boot Camp Instructor
Police Officer - Part-Time $15.00 Dance Instructor
Martial Arts Instructor
Public Works Men's Fitness
Pay Range Personal Trainer
Maintenance Worker I $12.14 to $14.82 Program Instructor
Maintenance Worker II $16.87 to $20.58 Seminar Instructor
Seasonal Operator I $19.64 to $21.83 Swim Coach
Tennis Instructor
Transit
Pay Range
Bus Driver **$19.64
Bus Driver **$20.62
Bus Driver **$21.65
Lead Driver $22.87
Maintenance Worker - Bus Washer $16.63 to $20.28
2016 Part-Time Pay Ranges
Administrative Recreation
Pay Range Pay Range
Economic Development
Police
Town of Avon
Chart of Accounts
Organization Codes
Section VII, Page 6
Program/
Fund Function Department Activity
Code Code Code Code
10 General Fund
100 General Government
110 Legislative
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
114 Public Relations
120 Judicial
121 Municipal Court
130 Administration
115 Town Clerk
131 Town Manager
133 Community Relations
134 Economic Development
Human Resources Department
132 Human Resources
140 Finance and Administration
140 Finance and Administration Department
141 Finance
143 Information Systems
149 Nondepartmental
200 Community Development
210 Community Development Department
211 Com Dev Administration
212 Planning
213 Building Inspection
214 Economic Initiatives
215 Town Produced Events
216 Signature Event Seed Funding
217 Community Grants
300 Public Safety
310 Police Department
311 Police Administration
312 Patrol
313 Investigation
400 Public Works
410 Public Works Department
411 PW Administration
412 Engineering
413 Roads and Bridges
414 Facility Maintenance
415 Parks
418 Buildings & Facilities
Fund/Function/Department/Program
Town of Avon
Chart of Accounts
Organization Codes
Section VII, Page 7
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
500 Recreation
510 Recreation Department
513 Special Events
514 Recreation Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
520 Maintenance
521 Youth Programs
522 Cabin
550 Parks and Grounds Department
551 Parks & Grounds
570 Buildings Department
571 Buildings & Facilities
21 Mall Maintenance Fund
400 Public Works
410 Public Works Department
417 Town Center West Maintenance
22 Avon Urban Renewal Fund
100 General Government
140 Finance Department
148 Avon Urban Renewal Authority
810 URA Improvement Projects
930 2008 TIF Bonds
931 2009 Vectra Bank Loan
932 2013 URA Tax Increment Revenue Bonds
23 Community Enhancement Fund
400 Public Works
410 Public Works Department
416 Community Enhancement Fund
24 Water Fund
400 Public Works
420 Utilities
424 Water Utilities
25 Affordable Housing Fund
100 General Government
190 Housing
193 Affordable Housing Program
26 Facilities Reserve
400 Public Works
440 Facilities Maintenance
441 Facility Reserve Maintenance Program
Town of Avon
Chart of Accounts
Organization Codes
Section VII, Page 8
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
31 Bond Redemption Fund
910 Debt Service
911 Bond Redemption
919 1999 Sales Tax Revenue Refunding Bonds
922 2004 G.O. Refunding Bonds
924 2010 COP Refunding (Refunds 1998 COPs)
925 Series 2014A, COPs Skier Bldg
41 Capital Projects Fund
800 Capital Improvements
800 Capital Improvement Projects
52 Transit Enterprise Fund
400 Public Works
430 Transportation
431 Transit Administration
432 Operations
433 Marketing
436 Washbay
61 Fleet Maintenance Enterprise Fund
400 Public Works
430 Transportation
434 Fleet Maintenance Operations
435 Washbay
63 Equipment Replacement Internal Service Fund
810 Equipment Replacement
811 Fleet & Heavy Equipment
812 Recreation Center Equipment
813 Computer and Office Equipment
814 Machinery and Equipment
815 Other
600 610 610 Other Uses and Contingency
**No longer in use
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 9
Sub
Account
Code
Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61105 STD Wages
61106 Paid out Leave
61111 FT Bonuses
61121 PTS Wages
61122 Seasonal Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
62143 Hazmat Equipment & Materials
Account Title/Line Item Description
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 10
Sub
Account
Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing and Electrical Supplies and Materials
62206 Landscaping and Plant Materials
62207 Electrical
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Employee Recognition Expenditures
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 11
Sub
Account
Code Account Title/Line Item Description
Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Background Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 Audio/Visual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699 Other Miscellaneous Rentals
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 12
Sub
Account
Code Account Title/Line Item Description
Other Purchased and Contracted Services
63998 Admission Fees Expenses
63999 Other Purchased and Contracted Services
Other Operating Costs
Employee Development and Training
64101 Travel and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64309 VAA RSF Collection Fees
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 13
Sub
Account
Code Account Title/Line Item Description
Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 Audio/Visual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66704 Heat Distribution Systems
66705 Streets & Roads
66706 Bike Paths
Town of Avon
Chart of Accounts
Object Codes
Section VII, Page 14
Sub
Account
Code Account Title/Line Item Description
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66901 Construction in Progress
Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
Contingency
68101 Contingency
Other Uses
69101 Operating Transfers-Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 15
Major Sub
Account Account
Code Code
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51104 Property Tax - Abatement
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
51307 VAA Retail Add-on Sales Fee
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
52207 Mobile Vendor Cart Permits
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 FTA Bus Grant #0037
53105 School Resource Officer Grant
53106 Click It or Ticket Grant
53107 Bullet Proof Vest Grant
53150 FTA SGR Grant - Transit Facility Grant #0090
53151 FTA Facility Design Grant #0084
53152 FTA/CDOT ARRA Grant
53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail
53199 Other Federal Grants
Account Title/Line Item Description
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 16
Major Sub
Account Account
Code Code Account Title/Line Item Description
State Grants
53201 CDOT
53202 GOCO Grant (Eagle River Bridge)
53204 LEAF Grant
53205 CDOT Faster Grant
53206 High Visability Grant
53299 Other State Grants
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Government/Other Agency
53401 Local Intergovernmental Participation
53402 Eagle County Grants
53403 Asphalt Overlay Contributions - TCMD
53404 Short Term Loan Repayment - ERFPD
53900 Other Grants
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
54105 CC & Paper Filing Fees
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 False Alarm Fees
54306 National Night Out
54399 Miscellaneous Police Dept Fees (DUI Reimbursements, patches
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 17
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Transportation
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 Vail Resorts
54506 Village at Avon
54507 Wash Bay Services - External
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
54609 Gift Certificates
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Special Events
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
54679 Special Event Admission Fees
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 18
Major Sub
Account Account
Code Code Account Title/Line Item Description
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
55000 Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge (Food Fines)
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55120 Police Forfeiture Revenue
56000 Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
57000 Investment Earnings
57101 Interest Earnings
57102 Net Increase (Decrease) in Fair Value
58000 Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
Town of Avon
Chart of Accounts
Revenue Codes
Section VII, Page 19
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58213 Project Cost Reimbursement
58214 Asphalt Overlay Contributions - Developer
58995 Bus Advertising Revenue
58996 Miscellaneous Reimbursement
58997 Gain/Loss on Disposal of Fixed Assets
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
59306 Loan Proceeds
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 20
Project Project Project
Code Code Code Sub-Project
Type Category Category Code
CIP Capital Improvement Projects
10000 Facilities
11000 General Government Facilities
11001 Municipal Building Improvements
11002 Sherwood Meadows
11003 Information Center/I-70
11004 Information Kiosks - Town Center
11005 Municipal Government Space Needs Analysis
11006 Council Chambers Audio/Video Upgrade
11007 Municipal Building Roof
11008 Municipal Building Expansion (Modular Addition)
11009 Town Hall Control System
11010 IT Server Room A/C
11011 Town Hall Acquisition
11012 Town Hall Tenant Finish
12000 Public Safety Facilities
12001 Fire Station Expansion/Remodel
12002 Joint Public Safety Facility Project - Short-Term Loan to Fire District
12003 Joint Public Safety Facility Project - Design
13000 Public Works Facilities
13001 Swift Gulch Facility
13002 Pump House and Picnic Shelter
13003 Park Equipment Storage
13004 Transportation Facility - Non Grant Eligible Expenses
13005 Lot 5, Village at Avon-PW Improvements
13006 Preliminary Design - Transit/PW Facility
13007 Final Design/Engineering Svc (Grant #84)
13008 Final Design/Engineering Svc (Grant #90)
13009 Transit Facility Construction (Grant #90)
13010 Transit Facility Construction (FASTER Grant)
13011 Transit Facility Construction (ARRA Grant)
13012 Cinder De-Icer Storage
13013 Large Vehicle Storage
14000 Transportation and Fleet Facilities
14001 Transportation Center - Benchmark Rd (Fed Grant)
14002 Bus Storage Facility - SG
14003 Bus Stop Improvements
14004 Fuel Depot Replacement
14005 Fuel Spill Cleanup
14006 Avon Station/Lot 61 Encroachment
14007 Mezzanine Office Furniture
14008 Fleet Maintenance Wash Bay Lift Replacement
14009 UNUSED (was Fleet Maintenance Lift Rebuild (2))
14010 Fleet Maintenance EPDM Roof Replacement
14011 Transit Bus Stop - Christy Sports/City Market
14012 Transit Bus Stop - Traer Creek Plaza
14013 UNUSED (was Transit Bus Stop Improvements)
14014 Fleet Maintenance Floor Painting
Project Title/Line Item Description
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 21
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
15000 Cultural and Recreational Facilities
15001 Recreation Center Improvements
15002 Temporary Storage / Office Space
15003 Design - Phase II Expansion
15004 Recreation Cneter CMU Block Deterioration Investigation
15005 Recreation Center Vapor Barrier Repair
15006 Recreation Center CMU Block Deterioration Mitigation
15007 Recreation Center Roof Repair
15008 Recreation Center EPDM Replacement
15009 Recreation Center Locker Room Remodel
15010 Recreation Center Remodel - Yoga Studio and Weight Room
15011 Nottingham Park Stage - Design
15012 Nottingham Park Stage - Construction
15013 Recreation Center Exterior Renovation
15014 Recreation Center - Remodel - Phase 2
15015 Recreation Center - Bouldering Wall
15016 Recreation Center - Slide Refurbishment
15017 Recreation Center - Fitness Floor
19000 Other Facilities
19001 Municipal Parking Facilities
20000 Land and Land Improvements
21000 Parks
21001 Pocket Parks
21002 Garton Property
21003 Land Trade Contribution
21004 Tract J Bridge Removal
21005 Wildridge Park Improvements and Playground
21006 Wildridge Pocket Park - Block 3
21007 I-70 Entrance Sign Removal
21008 Wildridge Parks Program
21009 Forest Service Land Acquisition
21010 Nottingham Park Trails/Signs
21011 Nottingham Park Stage 2010
21012 Nottingham Park Promenade
21013 Nottingham Park Fishing Pier
21014 Nottingham Park Capital Improvements
21015 Nottingham Park Capital Improvements 2013 Program
21016 Nottingham Park Zone C Improvements - Playground
21017 Nottingham Park Restroom Remodel
21018 Nottingham Park Athletic Field Drainage Improvements
21019 Upper Athletic Field Replacement
21020 Pumphouse Pump Replacement
21021 Fishing Pier Repairs - 2015
21022 2016 Eagle River Whitewater Park Repairs
21023 Eaglebend Affordable Housing Landscaping Project
21050 2010 Whitewater Park Repairs
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 22
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
30000 Roads and Streets
31000 Streetscape
31001 Streetscape Planning
31002 W. Beaver Creek Blvd.
31003 Wildridge Entry Sign
31004 Nottingham Rd. Imp., I-70 to Buck Creek
31005 Nottingham Rd. Imp., Buck Creek to end
31006 Eaglebend Drive
31007 Eaglebend Entry Sign
31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004)
31009 Nottingham Rd. Imp., Buck Creek to Metcalf
31010 Lighting Study and Conversion
31011 I-70 Noise Reduction Study
31012 I-70 Noise Reduction Design
31013 I-70 Noise Reduction
31014 Avon Road Streetscape Update
31015 2014 Mall Improvements
31016 W Beaver Creek Blvd. Streetscape Improvements (Lake St/Avon Rd)
31017 E Beaver Creek Blvd. Streetscape Improvements (Avon Rd/Beaver Creek Pl)
31018 Post Blvd. Landscaping Improvements
31019 Post Blvd. Electrical Assessment and Street Lights
31020 Avon Rd Street Lights
31021 Avon Rd Monument Sign
31022 Avon Rd/I-70 Overpass Pedestrian Improvements
31023 Metcalf Road - Retaining Wall Stabilization
31024 Roundabout #4 TCW Art Element
31025 2015 Avon Rd Landscaping
31026 Mall Improvements - Phase 2
31027 Post Blvd Light Pole Replacement
31028 Avon Rd/I-70 Overpass Aesthetics Improvements
32000 Street Improvements
32002 W. Beaver Creek Railroad Crossing
32003 Chapel Square Reimbursement
32004 E. Beaver Creek Blvd. Improvements
32005 Buffalo Ridge Commitments
32006 Swift Gulch Road Relocation
32007 Town Center West/Mall Implementation
32008 E. Beaver Creek Blvd. Improvements
32009 Railroad Crossings to Confluence
32010 Lake Street Re-alignment Design
32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements
32012 F/S Wildridge Access & Drainage Improvements
32013 Stonebridge Deck Repair and Overlay
32014 Avon Road Upper Bridge Façade
32015 US Hwy 6 Shoulder Widening Contribution
32016 Buck Creek Road Bridge Approach Slab Repair
32017 Metcalf Road Bike Climbing Lane - Phase 2
32018 Post Blvd. Settlement Repair
32019 Wildwood Rd Repair
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 23
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
33000 Annual Street Maintenance
33002 2002 Paving
33003 2003 Paving
33004 2004 Paving
33005 2005 Paving
33006 2006 Paving
33007 2007 Paving
33008 2008 Paving
33009 2009 Paving
33010 2010 Paving
33011 2011 Paving
33012 2012 Paving
33013 2013 Paving
33014 2014 Paving
33015 2015 Paving - Retitled 2015 Street & Road Projects (COPs)
34000 Multi-Modal/Alternative Mobility
34001 Sidewalks
34002 Access and Circulation Network Analysis
34003 Pedestrian Crosswalk Improvements
34004 Eagle River Bikepath
34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006 Nottingham Road / I-70 Bike Path
34007 2006 Wildridge Traffic Calming & Pedestrian Circulation
34008 2007 Wildridge Loop Pedestrian Improvements
34009 Swift Gulch Road Bikepath Extension to Village
34010 Swift Gulch Road Bikepath
34011 Wildridge Emergency Access
34012 W. Avon Trails and Access Enhancement
34013 Recreation Trails Masterplan
34014 Metcalf Road Bike Lane Phase 1
34015 Eagle Valley Trails Phase 3 (CDOT funded )
34016 US Hwy 6 Trail Project Undergrounding
34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian/Bike Brdge
34018 Beaver Creek Overlook Trail Improvements
34019 West Avon Preserve Trail Improvements
34020 West Avon Access Improvements
34021 UNUSED (was Nottingham Trail - Buck Creek Trail Connector)
34022 UNUSED (was Buck Creek Trail Improvements)
34023 Eagle Valley Trails Phase 2 (ECO Funded)
34024 Beaver Creek Blvd Bike Lanes
34025 West Beaver Creek Pedestrian Crossing
34026 Trails Master Plan
34027 Soft and Hard Surface Trail Improvements
34030 Eaglebend Dr Repaving (COPs)
34032 West BC Blvd Slurry Seal - Lake St to US 6 (URA)
34033 Walkability - WBCB/EBCB
35000
35001 Landscaping
35002 Roundabout No. 4 Conversion
35003 Roundabout #4 TCW Feature
36000 Public Art
36001 Public Art Work
40000 Utilities
41000 Snowmelt
41001 Waste Heat Recovery System
41002 Waste Heat Recovery System Design
41003 Waste Heat Recovery System Construction
41004 Heat Recovery Study
41005 Heat Recovery Mall Expansion Design
41006 Heat Recovery Mall Expansion Construction
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 24
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
50000 Recreation
51000 Fields and Courts
51001 Nottingham Park Basketball Court
51002 Eagle River Enhancement Project
51003 Eagle River Recreation Access Expansion
60000 Stormwater and Drainage
61000 Stormwater and Drainage
61001 Buck Creek / I-70 to Eagle River
61002 Metcalf Rd. Drainage / I-70 to Eagle River
61003 Metcalf Rd. Drainage / I-70 to Nottingham Rd.
61004 Nottingham-Puder Ditch Restoration
61005 W. Beaver Creek Blvd. / I-70 to Railroad
61006 Metcalf Road Drainage
61007 Drainage Master Plan
61008 Nottingham Puder Ditch Emergency Repairs
61009 Nottingham Lake Spillway Replacement
61010 Nottingham Lake Liner Study/Replacement
65000 Development Services
65001 Village at Avon, Filing 1
65002 Village at Avon, Filing 2
65003 McGrady Acres
65004 Buffalo Ridge Block Grant
70000 Strategic Planning
71000 Development Analysis and Review
71001 Stolport/Village at Avon
71002 Downtown Master Plan
71003 Lot C
71004 Confluence/Westin Riverfront Resort
71005 The Gates
71006 Sheraton Mountain Vista
71007 East Avon Redevelopment Master Plan
71008 Cottonwood
71009 Folsom Property
71010 Orion Development
71011 Vail Resorts Annexation
71012 Buck Creek PUD
71013 Wyndam
71050 Economic Development
79000 Planning and Consulting
79001 General Planning and Consulting
79002 Comprehensive Plan
79004 2004 General Planning and Consulting
79005 2005 General Planning and Consulting
79006 2006 General Planning and Consulting
79007 2007 General Planning and Consulting
79008 2008 General Planning and Consulting
79009 2009 General Planning and Consulting
79010 2010 General Planning and Consulting
79011 2011 General Planning and Consulting
79012 2012 General Planning and Consulting
79013 2013 General Planning and Consulting
79101 Nottingham Park Master Plan
79102 Pedestrian Circulation Plan
79103 Retail Analysis
79104 Housing Needs Assessment Project
79105 Public Works Master Plan
79106 Comprehensive Transportation Plan
79107 Unified Land Use Code Revision
Town of Avon
Chart of Accounts
Project Codes
Section VII, Page 25
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
79108 Feasibility Study - Town Center West Lot B & C
79109 Town Facilities Planning Study
79110 Recreation Center Expansion: Exhibits and Displays
79111 Town Hall Space Needs Analysis
79112 Tract G Feasibility Study
80000 Communications and Technology
81001 800MHz Radio System
81002 Media Improvement Project
81003 Records Management
81004 VOIP Telephone System
81005 Paperless Packets
81006 UHF Radio System and Repeater
81007 Enterprise-wide Security Camera System Uprade
81008 Digital Ticketing
81009 CityVision Budgeting and BPM Software
81010 Timekeeping Software and Peripheral Devices
90000 Other
91000 Other
91001 Fireplace Conversions
91010 Abatement Lot 41 Block 4 WR
92000 Developer Rebates
92001 Sheraton Mountain Vista
92002 Westin Riverfront Resort
92003 Westin Riverfron Resort Res-Int
93000 Historic Preservation
93005 Historic Preservation
93006 Historic Analysis Study
93007 Historic Preservation
93008 2008 Historic Preservation
93009 2009 Historic Preservation
93010 2010 Historic Preservation
93011 2011 Historic Preservation
93012 2016 Historical Preservation
94000 Water Rights Acquisition
94005 Water Rights Acquisition
94006 RICD Water Rights Acquisition
95000 Capital Contributions
95001 East West Partners
Inactive Projects
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