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2015 Final Adopted Budget 2015 ANNUAL BUDGET Prepared by: Department of Finance Scott C. Wright, CPA, CPFO, Assistant Town Manager TOWN OF AVON, COLORADO 2015 ANNUAL BUDGET Town Council Jennie Fancher, Mayor Jake Wolf, Mayor Pro Tem Megan Burch Matt Gennett Sarah Smith Hymes Scott Prince Albert Reynolds Town Staff Virginia Egger, Town Manager Scott Wright, Assistant Town Manager Matt Pielsticker, Planning Manager John Curutchet, Recreation Director Robert Ticer, Police Chief Justin Hildreth, Town Engineer Gary Padilla, Road and Bridge Superintendent Jane Burden, Transit Superintendent Dan Higgins, Fleet Manager Cover Photo: 2014 Apres Avon By Susan Fairweather Town of Avon 2015 Annual Budget Table of Contents Page 1 I. Introduction 1 Organizational Chart II. Financial Overview and Fund Summaries Consolidated Financial Shedules and Graphs 1 Financial Overview - Total All Funds 2-3 Financial Overview - Total By Fund - 2015 Adopted Budget Revenues 4 Graphs - 2014 & 2015 Total Operating Revenues by Source 5 Graph and Table - Taxes by Type 6 Graphs - Property Tax Expenditures 7 Graphs - 2014 & 2015 Total Expenditures by Function 8 Graph and Table - Expenditures by Fund Type 9 Graph and Table - Operating Expenditures by Category 10 Graph and Table - Personnel Expenditures General Fund 11 Fund Summary 12 Graphs - Operating Revenues and Operating Expenditures 13 Graph and Table - Tax Revenue 14 Graph and Table - Expenditures by Object Class and Function 15-17 Revenue Detail 18-19 Department Expenditure Summaries 20-21 Departmental Operating Costs 22-27 Town Center West Maintenance Fund 28-31 Avon Urban Renewal Authority Fund 32-33 Community Enhancement Fund 34-38 Water Fund 39-40 Affordable Housing Fund 41-42 Facilities Reserve Fund 43-44 Debt Service Fund 45-49 Transit Enterprise Fund 50-53 Fleet Maintenance Enterprise Service Fund 54-60 Equipment Replacement Internal Service Fund III. Capital Projects 1-2 Capital Projects Fund Summary 3-4 Capital Projects Fund 5-Year Plan - Summary 5-7 Capital Projects Fund 5-Year Plan - Inventory Detail 8-17 Capital Project Descriptions 18 Funding Sources Town of Avon 2015 Annual Budget Table of Contents Page 2 IV. General Fund Department Summaries A. General Government 1-3 General Government Budget Summary 4-6 Mayor and Town Council 7-8 Boards and Commissions 9-10 Town Attorney 11-14 Town Clerk 15-17 Municipal Court 18-20 Town Manager 21-23 Community Relations B. Finance & Administration Department 1-3 Finance and Administration Budget Summary 4-7 Human Resources 8-12 Finance 13-16 Information Systems 17-21 Nondepartmental C. Community Development 1-3 Community Development Budget Summary 4 Administration 5-8 Planning 9-11 Building Inspection 12-15 Economic Initiatives 16-20 Town Produced Events 21-22 Signature Event Seed Funding 23-24 Community Grants D. Police Department 1-3 Police Department Budget Summary 4-10 Administration 11-15 Patrol 16-19 Investigations E. Road and Bridge 1-2 Road and Bridge Budget Summary 3-10 Road and Bridge F. Engineering 1-2 Engineering Budget Summary 3-6 Engineering 7-14 Buildings and Facilities Town of Avon 2015 Annual Budget Table of Contents Page 3 G. Parks and Recreation 1-4 Parks and Recreation Department Budget Summary 5-6 Special Events 7-11 Administration 12-14 Adult Programs 15-18 Aquatics 19 Child Care 20-22 Fitness 23-26 Guest Services 27-30 Youth Programs 31-33 Cabin 34-40 Parks and Grounds 41-42 Buildings and Facilities V. Enterprise Fund Departments H. Transportation 1-3 Transportation Department Budget Summary 4 Transit Enterprise Fund Summary 5-8 Administration 9-13 Operations 14-16 Wash Bay I. Fleet Maintenance 1-2 Fleet Maintenance Department Budget Summary 3 Fleet Maintenance Enterprise Fund Summary 4-11 Fleet Maintenace 12 Wash Bay VI. Supplemental 1-2 Personnel Schedule - Full-time Employees 3-5 Position Classifications and Salary Ranges 6-24 Chart of Accounts THIS PAGE INTENTIONALLY LEFT BLANK Town of Avon Organizational Chart To w n of Avon Ci tizens -[ Mayor & Tow n Council I I ~ T T Boar d s & Town Manager M unicipal Co urt Town Attorney Com missioners l II II i II ~ I II Co mmu nit y En ginee r ing Finance an d Gener al Go vern m en t Par ks an d Recreation Police Public Works De ve lopment Admin ist ra tio n -·~ -·~ ·~ ·~ ··~ f-Building Inspections -Buildings -Budgeting f-Community Re lations -Administ ratio n f-Ad minis tration -Fleet M ai ntenance r-Eco no m ic -Cap it al Proje cts -Fi nan ce r-Co urt -Park s and Grounds r-Invest igat ion s -Road and Br idge Development '-Planning -Human Res ources '-To w n Cle r k -Recrea tion Prog r am s '-Patrol -Transportation Informat ion -Technology THIS PAGE INTENTIONALLY LEFT BLANK Section II, Page 1 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 12,529,700$ 13,066,894$ 13,825,178 15,924,726$ 15,968,755$ Licenses and Permits 336,548 172,500 153,500 153,500 153,400 Intergovernmental 8,415,474 2,270,543 2,245,043 1,306,956 2,598,400 Charges for Services 3,445,308 3,899,203 3,795,810 3,680,356 3,903,932 Fines and Forfeitures 104,736 110,275 128,173 101,900 101,900 Investment Earnings 21,296 27,775 29,455 24,113 45,275 Other Revenue 547,271 435,130 544,388 458,709 535,034 Total Operating Revenues 25,400,333 19,982,320 20,721,547 21,650,260 23,306,696 Other Sources Sales of Fixed Assets 59,511 3,500 12,555 27,000 4,000 Capital Lease Proceeds 175,326 188,062 188,062 - - Bond and Loan Proceeds 6,825,000 - 9,829,000 - - Transfers-In From Other Funds 3,282,160 4,714,736 6,244,282 4,118,822 3,056,552 Total Other Sources 10,341,997 4,906,298 16,273,899 4,145,822 3,060,552 TOTAL REVENUES 35,742,330 24,888,618 36,995,446 25,796,082 26,367,248 EXPENDITURES General Government and Finance 2,595,654 3,207,774 3,206,214 2,849,698 2,912,006 Community Development 536,483 484,448 487,786 1,060,377 1,024,646 Public Safety 2,539,475 2,739,674 2,756,957 2,992,877 3,099,821 Road and Bridge, Engineering and Utilities 1,682,538 1,750,778 1,683,854 3,148,963 3,107,988 Transportation and Fleet Maintenance 2,692,039 2,952,221 2,998,630 3,558,517 3,244,067 Parks and Recreation 3,556,864 4,164,945 4,265,018 2,448,303 2,541,803 Total Operating Expenditures 13,603,053 15,299,840 15,398,459 16,058,735 15,930,331 Debt Service 7,895,962 1,985,077 1,991,931 2,051,276 2,289,853 Capital Improvements and Equipment Replacement 12,148,170 7,337,987 13,540,491 5,606,849 5,145,589 Contingency - 62,500 6,500 100,000 100,000 Other Uses Transfers-Out To Other Funds 3,282,160 4,481,736 6,244,282 4,118,822 3,056,552 TOTAL EXPENDITURES 36,929,345 29,167,140 37,181,663 27,935,682 26,522,325 NET SOURCE (USE) OF FUNDS (1,187,015) (4,278,522) (186,217) (2,139,600) (155,077) FUND BALANCES, Beginning of Year 17,468,923 16,103,284 16,281,908 16,095,691 13,956,091 FUND BALANCES, End of Year 16,281,908$ 11,824,762$ 16,095,691$ 13,956,091$ 13,801,014$ TOTAL - ALL FUNDS TOWN OF AVON Financial Overview Section II, Page 2 Town Urban Community Affordable General Center Renewal Enhancement Water Housing Fund West Fund Fund Fund Fund REVENUE Taxes 10,820,041$ -$ 698,162$ -$ -$ -$ Licenses and Permits 153,500 - - - - - Intergovernmental 948,956 - - - - - Charges for Services 1,276,195 - - - 170,000 - Fines and Forfeitures 101,900 - - - - - Investment Earnings 15,000 - 3,141 - - 1,231 Other Revenue 309,119 - - 84,000 - 2,510 Total Operating Revenues 13,624,711 - 701,303 84,000 170,000 3,741 Other Sources Sales of Fixed Assets - - - - - - Capital Lease Proceeds - - - - - - Bond and Loan Proceeds - - - - - - Transfers-In From Other Funds 1,538,335 250,000 - - - - TOTAL REVENUES 15,163,046 250,000 701,303 84,000 170,000 3,741 EXPENDITURES General Government, Housing and Finance 2,848,748 - 950 - - - Community Development 1,060,377 - - - - - Police 2,992,877 - - - - - Public Works, Engineering and Utilities 2,983,725 - - - 165,238 - Transportation and Fleet Maintenance - - - - - - Recreation and Culture 2,191,678 256,625 - - - - Total Operating Expenditures 12,077,405 256,625 950 - 165,238 - Debt Service - - 579,504 - - - Capital Expenditures - - - - - - Contingency 100,000 Other Uses Transfers-Out To Other Funds 1,672,000 - 100,000 - - - TOTAL EXPENDITURES 13,849,405 256,625 680,454 - 165,238 - NET SOURCE (USE) OF FUNDS 1,313,641 (6,625) 20,849 84,000 4,762 3,741 FUND BALANCES, Beginning of Year 3,315,036 102,390 776,835 18,728 844,469 513,594 FUND BALANCES, End of Year 4,628,677$ 95,765$ 797,684$ 102,728$ 849,231$ 517,335$ Special Revenue Funds TOTAL - BY FUND TOWN OF AVON Financial Overview Section II, Page 3 Debt Service Internal Facilities Fund Capital Service Percent Reserve Bond Projects Transit Fleet Equipment of Fund Redemption Fund Fund Maintenance Replacement Total Total -$ 541,020$ 3,825,312$ 40,191$ -$ -$ 15,924,726$ 73.55% - - - - - - 153,500 0.71% - - 30,000 328,000 - - 1,306,956 6.04% - - - 263,066 1,372,358 598,737 3,680,356 17.00% - - - - - - 101,900 0.47% - 1,000 3,741 - - - 24,113 0.11% - - - 63,080 - - 458,709 2.12% - 542,020 3,859,053 694,337 1,372,358 598,737 21,650,260 100.00% - - - - - 27,000 27,000 - - - - - - - - - - - - - - - 808,487 120,000 1,102,000 300,000 - 4,118,822 - 1,350,507 3,979,053 1,796,337 1,672,358 625,737 25,796,082 - - - - - - 2,849,698 17.75% - - - - - - 1,060,377 6.60% - - - - - - 2,992,877 18.64% - - - - - - 3,148,963 19.61% - - - 1,869,598 1,688,919 - 3,558,517 22.16% - - - - - - 2,448,303 15.25% - - - 1,869,598 1,688,919 - 16,058,735 100.00% - 1,350,507 121,265 - - - 2,051,276 - - 5,086,679 - - 520,170 5,606,849 100,000 - - 2,346,822 - - - 4,118,822 - 1,350,507 7,554,766 1,869,598 1,688,919 520,170 27,935,682 - - (3,575,713) (73,261) (16,561) 105,567 (2,139,600) - 511,335 6,547,338 495,562 179,389 2,791,015 16,095,691 -$ 511,335$ 2,971,625$ 422,301$ 162,828$ 2,896,582$ 13,956,091$ Enterprise Funds TOTAL - BY FUND TOWN OF AVON Financial Overview Section II, Page 4 REVENUES TOWN OF AVON Financial Overview Taxes 73.55% Intergovernmental 6.04% Charges for Services 17.00% Investment Earnings 0.11% Licenses, Fines, Other 3.30% 2015 Total Operating Revenues By Major Source Taxes 66.72% Intergovernmental 10.83% Charges for Services 18.32% Investment Earnings 0.14% Licenses, Fines, Other 3.99% 2014 Total Operating Revenues By Major Source Section II, Page 5 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 TAXES General Property Tax 2,982,657 2,805,947 2,732,393 2,772,917 2,982,119 Specific Ownership Tax 96,850 100,000 105,000 105,000 105,000 Real Estate Transfer Tax 1,574,502 1,600,000 2,100,000 3,825,312 3,318,080 Sales Tax 6,374,134 6,525,668 6,785,895 7,056,531 7,332,992 Utility Tax 110,474 110,000 110,000 110,000 110,000 Accomodations Tax 888,867 915,279 951,890 989,966 1,029,564 VAA Retail Sales Fee 118,622 625,000 625,000 650,000 676,000 Franchise Fees 383,594 385,000 415,000 415,000 415,000 Total Taxes 12,529,700$ 13,066,894$ 13,825,178$ 15,924,726$ 15,968,755$ REVENUES TOWN OF AVON Financial Overview The Town of Avon anticipates collecting approximately $15,924,726 or 73.55% of its operating revenues, through an assortment of taxes in 2015. The chart and table below depicts the amount and type of taxes projected for 2015. The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects. General Property Tax 17.41% Specific Ownership Tax 0.66% Real Estate Transfer Tax 24.02% Sales Tax 44.31% Accomodations Tax 6.22% VAA Retail Sales Fee 4.08% Franchise Fees 2.61% 2015 Taxes By Type Section II, Page 6 REVENUES TOWN OF AVON Financial Overview Property Tax For 2014, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for general bond redemption will decrease from 3.302 to 3.251 mills due to a small increase in the Town's net assessed valuation. In addition, the Avon Urban Renewal Authority has budgeted $698,162 in property tax increment. Total property tax revenues for the Town are budgeted at $2,772,917 or 17.41% of total tax revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Year Historical Assessed Values $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Year Property Tax Levy Section II, Page 7 *Total expenditures excluding operating transfers and contingencies EXPENDITURES TOWN OF AVON Financial Overview General Government and Finance 10.37% Community Development 1.58% Public Safety 8.91% Road and Bridge, Engineering and Utilities 5.44% Transportation and Fleet Maintenance 9.69% Parks and Recreation 13.79% Debt Service 6.44% Capital Improvements and Equipment Replacement 43.78% 2014 Total Expenditures* By Major Function General Government and Finance 12.02% Community Development 4.47% Public Safety 12.62% Road and Bridge, Engineering and Utilities 13.28% Transportation and Fleet Maintenance 15.00% Parks and Recreation 10.32% Debt Service 8.65% Capital Improvements and Equipment Replacement 23.64% 2015 Total Expenditures* By Major Function Section II, Page 8 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 EXPENDITURES Governmental Funds: General Fund 11,510,853$ 13,530,526$ 15,056,923$ 13,849,405$ 14,008,225$ Special Revenue Funds 8,438,535 3,009,098 3,228,765 1,102,317 1,312,279 Debt Service Funds 1,258,062 1,264,352 1,264,352 1,350,507 1,509,348 Capital Projects Fund 12,718,787 7,951,541 14,164,391 7,554,766 6,326,195 Total 33,926,237 25,755,517 33,714,431 23,856,995 23,156,047 Proprietary Fund Types: Transit Fund 1,072,257 1,406,079 1,383,584 1,869,598 1,512,224 Fleet Maintenance Fund 1,619,782 1,546,142 1,615,046 1,688,919 1,731,843 Equipment Replacement Fund 311,069 459,402 468,602 520,170 122,211 Total 3,003,108 3,411,623 3,467,232 4,078,687 3,366,278 TOTAL EXPENDITURES 36,929,345$ 29,167,140$ 37,181,663$ 27,935,682$ 26,522,325$ EXPENDITURES TOWN OF AVON Financial Overview General Fund 52.82% Special Revenue Funds 4.95% Debt Service Funds 5.69% Capital Projects Fund 11.46% Transit Fund 5.70% Fleet Maintenance Fund 6.53% Equipment Replacement Fund 1.02% 2015 Total Expenditures By Fund Type Section II, Page 9 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 OPERATING EXPENDITURES Personnel 7,782,358$ 8,154,731$ 8,013,424$ 8,749,944$ 9,118,084$ Commodities 1,186,369 1,328,470 1,409,032 1,425,671 1,410,899 Contracted Services 1,227,543 1,842,876 2,029,650 1,941,337 1,851,042 Other Operating Costs 2,813,096 3,413,498 3,392,293 3,114,192 3,212,303 Debt Service 400,998 288,586 281,731 282,516 277,353 Capital Outlay 192,689 271,679 272,329 545,075 60,650 Total Operating Expenditures 13,603,053$ 15,299,840$ 15,398,459$ 16,058,735$ 15,930,331$ EXPENDITURES TOWN OF AVON Financial Overview Personnel 54.49% Commodities 8.88% Contracted Services 12.09% Other Operating Costs 19.39% Debt Service 1.76% Capital Outlay 3.39% 2015 Total Operating Expenditures By Category Personnel 52.04% Commodities 9.15% Contracted Services 13.18% Other Operating Costs 22.03% Debt Service 1.83% Capital Outlay 1.77% 2014 Total Operating Expenditures By Category Section II, Page 10 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 PERSONNEL COSTS Salaries and Wages: Full-time Employees 4,636,116$ 4,787,705$ 4,717,835$ 5,274,874$ 5,535,627$ PTS Employees 677,973 740,528 740,528 660,645 666,050 Overtime & Other Misc. Wages 280,522 309,779 313,396 284,201 281,164 Benefits: Insurance 1,540,633 1,619,741 1,559,529 1,801,590 1,873,917 Taxes 76,765 85,147 84,103 90,581 94,393 Retirement 537,699 564,469 556,586 608,816 637,906 Other Benefits 32,652 47,362 41,447 29,236 29,027 Total Personnel Costs 7,782,360$ 8,154,731$ 8,013,424$ 8,749,943$ 9,118,084$ EXPENDITURES TOWN OF AVON Financial Overview Full-time Employees 60.28% PTS Employees 7.55% Overtime & Other Misc. Wages 3.25% Insurance 20.59% Taxes 1.04% Retirement 6.96% Other Benefits 0.33% 2015 Personnel Expenditures Full-time Employees 58.87% PTS Employees 9.24% Overtime & Other Misc. Wages 3.91% Insurance 19.46% Taxes 1.05% Retirement 6.95% Other Benefits 0.52% 2014 Personnel Expenditures Section II, Page 11 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 9,590,230$ 10,138,185$ 10,416,007$ 10,820,041$ 11,293,368$ Licenses and Permits 336,548 172,500 153,500 153,500 153,400 Intergovernmental 905,213 964,199 964,699 948,956 993,400 Charges for Services 1,321,078 1,326,446 1,302,220 1,276,195 1,304,357 Fines and Forfeitures 104,736 110,275 128,173 101,900 101,900 Investment Earnings 5,413 15,000 15,000 15,000 25,000 Other Revenue 309,085 308,569 331,991 309,119 364,900 Total Operating Revenues 12,572,303 13,035,174 13,311,590 13,624,711 14,236,325 Other Sources Capital Lease Proceeds 26,367 - - - - Sales of Capital Assets 1,151 - - - - Transfer-In From Capital Projects Fund 201,006 207,121 207,121 1,538,335 219,735 Total Other Sources 228,524 207,121 207,121 1,538,335 219,735 TOTAL REVENUES 12,800,827$ 13,242,295$ 13,518,711$ 15,163,046$ 14,456,060$ EXPENDITURES General Government 2,593,954$ 3,006,824$ 3,005,264$ 2,848,748$ 2,911,056$ Community Development 536,483 484,448 487,786 1,060,377 1,024,645 Public Safety 2,539,475 2,739,674 2,756,957 2,992,877 3,099,821 Public Works 1,571,764 1,597,224 1,530,300 2,983,725 2,974,607 Parks and Recreation 3,328,177 3,919,856 4,040,116 2,191,678 2,273,096 Total Operating Expenditures 10,569,853 11,748,026 11,820,423 12,077,405 12,283,225 Contingency - 62,500 6,500 100,000 100,000 Other Uses Transfers-Out to Town Center West Fund 15,000 45,000 45,000 150,000 200,000 Transfers-Out to Capital Projects Fund - 700,000 2,025,000 120,000 120,000 Transfers-Out to Transit 776,000 825,000 860,000 1,102,000 1,030,000 Transfers-Out to Fleet Maintenance 150,000 150,000 300,000 300,000 275,000 Total Other Uses 941,000 1,720,000 3,230,000 1,672,000 1,625,000 TOTAL EXPENDITURES 11,510,853 13,530,526 15,056,923 13,849,405 14,008,225 NET SOURCE (USE) OF FUNDS 1,289,974 (288,231) (1,538,212) 1,313,641 447,835 FUND BALANCES, Beginning of Year 3,563,274 4,853,248 4,853,248 3,315,036 4,628,677 FUND BALANCES, End of Year 4,853,248$ 4,565,017$ 3,315,036$ 4,628,677$ 5,076,512$ FUND BALANCES: Nonspendable 7,442$ -$ -$ -$ -$ Restricted For: 3% TABOR Emergency Reserve 476,619 476,619 476,619 532,355 543,192 Assigned For: Special Events - 44,114 300,000 300,000 300,000 2015 World Alpine Ski Championships - 87,700 25,000 - - Unassigned: 25% Minimum Reserve Balance 2,877,713 3,382,632 3,764,231 3,462,351 3,502,056 Stabilitzation Balance 1,491,474 573,953 (1,250,814) 333,971 731,264 TOTAL FUND BALANCES 4,853,248$ 4,565,017$ 3,315,036$ 4,628,677$ 5,076,512$ MUNICIPAL SERVICES General Fund #10 Section II, Page 12 MUNICIPAL SERVICES General Fund Taxes 79.41% Licenses and Permits 1.13% Intergovernmental 6.96% Charges for Services 9.37% Fines and Forfeitures 0.75% Investment Earnings 0.11% Other Revenue 2.27% 2015 Operating Revenues General Government 23.59% Community Development 8.78% Public Safety 24.78% Public Works 24.71% Parks and Recreation 18.15% 2015 Operating Expenditures Section II, Page 13 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 TAXES General Property Tax 1,617,689$ 1,477,238$ 1,423,222$ 1,493,544$ 1,624,812$ Specific Ownership Tax 96,850 100,000 105,000 105,000 105,000 Sales Tax 6,361,068 6,505,668 6,765,895 7,036,531 7,317,992 Utility Tax 110,474 110,000 110,000 110,000 110,000 Accommodation Tax 888,867 915,279 951,890 989,966 1,029,564 Other 13,066 20,000 20,000 20,000 15,000 VAA RSF 118,622 625,000 625,000 650,000 676,000 Franchise Fees 383,594 385,000 415,000 415,000 415,000 TOTAL TAXES 9,590,230$ 10,138,185$ 10,416,007$ 10,820,041$ 11,293,368$ Revenues MUNICIPAL SERVICES General Fund General Property Tax 13.80% Specific Ownership Tax 0.97% Sales Tax 65.03% Utility Tax 1.02% Accommodation Tax 9.15% Other 0.18% VAA RSF 6.01% Franchise Fees 3.84% 2015 Taxes Section II, Page 14 Other Personnel Contracted Operating Debt Capital Services Commodities Services Costs Service Outlay Total EXPENDITURES General Government 1,861,837$ 75,037$ 457,988$ 404,650$ -$ 27,400$ 2,826,912$ Community Development 571,340 14,500 204,817 264,770 - 4,950 1,060,377 Public Safety 2,270,179 125,909 42,095 527,319 - 27,375 2,992,877 Public Works 1,033,465 326,062 826,692 789,442 - 29,900 3,005,561 Recreation and Culture 1,485,996 209,785 114,284 348,663 - 32,950 2,191,678 TOTAL OPERATING EXPENDITURES 7,222,817$ 751,293$ 1,645,876$ 2,334,844$ -$ 122,575$ 12,077,405$ Expenditures MUNICIPAL SERVICES General Fund Personnel Services 59.80% Commodities 6.28% Contracted Services 13.63% Other Operating Costs 20.30% Debt Service 0.00% Capital Outlay 0.98% 2015 Operating Expenditures By Object Class Section II, Page 15 Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Taxes: 51101 General Property Tax 1,614,841$ 1,475,738$ 1,475,738$ 1,492,044$ 1,623,312$ 51102 General Property Tax - Delinquent Collections 654 500 500 500 500 51103 General Property Tax - Interest 2,748 1,000 (19,514) 1,000 1,000 51104 General Property Tax - Abatements (554) - (33,502) - - 51201 Specific Ownership Tax 96,850 100,000 105,000 105,000 105,000 51301 Sales Tax 6,361,068 6,505,668 6,765,895 7,036,531 7,317,992 51302 Utility Tax 110,474 110,000 110,000 110,000 110,000 51303 Accommodation Tax 888,867 915,279 951,890 989,966 1,029,564 51304 Penalties and Interest 13,066 15,000 15,000 15,000 10,000 51305 Sales Tax Audit Assessments - 5,000 5,000 5,000 5,000 51307 VAA Retail Sales Fee 118,622 625,000 625,000 650,000 676,000 51402 Franchise Fees 383,594 385,000 415,000 415,000 415,000 51000 Total Taxes 9,590,230 10,138,185 10,416,007 10,820,041 11,293,368 Licenses and Permits: 52101 Liquor Licenses 5,956 10,000 8,000 7,000 7,000 52102 Business Licenses 21,075 23,000 20,000 20,000 20,000 52103 Contractor's Licenses 12,310 10,500 12,500 10,500 10,500 52201 Building Permits 273,878 107,900 107,900 107,900 107,900 52205 Road Cut Permits 22,989 21,000 5,000 8,000 8,000 52206 Other Licenses and Permits 340 100 100 100 - 52000 Total Licenses and Permits 336,548 172,500 153,500 153,500 153,400 Intergovernmental: Federal Grants: 53106 Click It or Ticket 4,400 5,000 5,500 8,000 8,000 53107 Ballistic Vests 1,765 1,400 1,400 1,400 1,400 State Grants 53204 LEAF Grant 5,558 22,000 22,000 22,000 22,000 53206 High Visibility Grant 17,570 14,000 14,000 14,000 14,000 Local Government/Other Agency 53402 Eagle County- Trail Safety and Repair 9,157 - - - - 53900 Eagle River Youth Coalition 2,532 8,500 8,500 - - Subtotal: Grants 40,982 50,900 51,400 45,400 45,400 State/County Shared Revenue: 53301 Conservation Trust 69,084 65,000 65,000 65,000 65,000 53302 Motor Vehicle Registration 23,423 22,000 22,000 22,000 22,000 Highway User's Tax 183,176 187,615 187,615 182,445 183,000 53304 Cigarette Tax 41,234 47,000 47,000 40,000 47,000 53305 County Sales Tax 395,913 435,684 435,684 453,111 475,000 53306 Road & Bridge Fund 150,413 153,000 153,000 140,000 153,000 53308 State Severance Tax 988 3,000 3,000 1,000 3,000 Subtotal: Shared Revenue 864,231 913,299 913,299 903,556 948,000 53000 Total Intergovernmental 905,213 964,199 964,699 948,956 993,400 Revenue Detail MUNICIPAL SERVICES General Fund #10 Section II, Page 16 Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Revenue Detail MUNICIPAL SERVICES General Fund #10 Charges for Services: General Government: 54101 Sales of Map and Publications - 100 100 - - 54102 Photocopying Charges 441 300 300 300 300 54103 License Hearing Fees 125 100 100 100 100 54104 Other Fees and Charges 2,775 1,250 1,250 1,250 1,250 54105 CC & Paper Filing Fees - - - 250 - 54201 Plan Check Fees 175,575 58,100 58,100 58,100 58,100 54202 Subdivision Review Fees 154 1,000 1,000 1,000 - 54203 Design Review Fees 18,516 20,000 20,000 20,000 20,000 54204 Animal Control Fees 1,110 1,000 1,000 500 500 54205 Abatement Services - 5,500 5,500 - - 54206 Fire Impact Fee Administration Fees 4,973 2,500 2,500 2,500 2,500 54301 Police Reports 442 600 600 600 600 54302 Police Extra Duty 17,044 12,600 12,600 20,000 20,000 54303 Fingerprinting Fees 6,140 4,000 4,000 4,000 4,000 54304 VIN Inspection Fees 13,280 12,500 12,500 13,000 13,000 54305 False Alarm Fees/Misc Police Dept Fees 2,040 4,500 4,500 1,000 1,000 54306 National Night Out 675 500 500 500 500 54399 DUI Reimbursement 13,474 3,000 20,000 14,000 14,000 Subtotal: General Govern.256,764 127,550 144,550 137,100 135,850 Recreation Facility: 54601 Admission Fees 741,394 802,226 750,000 751,500 774,045 54602 Program Fees 39,665 40,000 45,000 42,000 42,420 54603 Rentals 40,894 40,000 40,000 41,000 41,000 54604 Merchandise Sales 11,813 16,000 16,000 12,500 12,500 54605 Childcare 7,357 9,000 7,500 - - 54606 Rec Center Services 11,767 15,000 7,500 12,000 12,000 54607 Fitness Program Revenues 51,041 40,000 55,000 63,000 63,000 Other Recreation: 54651 Adult Program Revenues 7,792 12,000 12,000 11,000 11,000 54652 Cabin Equipment Rentals 1,223 28,000 28,000 30,000 30,000 54653 Athletic Field Rentals 5,339 5,000 5,000 5,500 5,500 54654 Cabin Concessions 65 5,000 5,000 3,000 3,000 54655 Youth Program Revenues 93,327 109,000 109,000 111,000 113,220 54676 Sponsorships 43,500 44,250 44,250 24,250 24,250 54678 Event Fees 9,137 15,750 15,750 9,275 9,275 54679 Special Event Admission Fees - 17,670 17,670 23,070 27,297 Subtotal: Recreation 1,064,314 1,198,896 1,157,670 1,139,095 1,168,507 54000 Total Charges for Services 1,321,078 1,326,446 1,302,220 1,276,195 1,304,357 Section II, Page 17 Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Revenue Detail MUNICIPAL SERVICES General Fund #10 Fines and Forfeitures: 55101 Court Fines - Traffic 54,720 60,000 60,000 60,000 60,000 55102 Court Fines - Criminal 24,695 25,000 25,000 20,000 20,000 55103 Court Fines - Parking 6,728 5,000 5,000 5,000 5,000 55105 Court Costs 8,842 10,000 10,000 8,000 8,000 55106 Jury Fees - 150 150 150 150 55107 Bond Forfeitures 200 500 500 500 500 55109 Miscellaneous Court Revenues - 100 100 - - 55110 Police Training Surcharge 8,276 8,250 8,250 8,250 8,250 55120 Police Forfeiture Revenue 1,275 1,275 19,173 - - 55000 Total Fines and Forfeitures 104,736 110,275 128,173 101,900 101,900 Investment Earnings: 57101 Interest 5,413 15,000 15,000 15,000 25,000 57000 Total Investment Earnings 5,413 15,000 15,000 15,000 25,000 Other Revenues: 58101 Recreational Amenity Fees 214,315 214,450 225,000 230,000 285,000 58109 Bond Issuance Fees 10,410 10,100 10,100 - 9,800 58201 Lease of Town-Owned Property 23,363 44,019 44,019 44,019 40,000 58999 Miscellaneous Nonclassified Revenues 60,997 40,000 52,872 35,100 30,100 58000 Total Other Revenues 309,085 308,569 331,991 309,119 364,900 50000 TOTAL REVENUES 12,572,303$ 13,035,174$ 13,311,590$ 13,624,711$ 14,236,325$ Section II, Page 18 Department Expenditure Summaries Original or Final Prev. Amend.Revised Adopted Proposed Dept./Div.Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 General Government: 111 Mayor and Town Council 194,852$ 578,920$ 574,520$ 233,000$ 211,917$ 112 Boards and Commissions 13,016 15,299 15,299 15,299 15,299 113 Town Attorney 243,784 155,000 155,000 155,000 130,000 121 Municipal Court 116,180 98,234 96,234 99,349 103,607 115 Town Clerk 97,903 153,927 157,905 111,612 117,575 131 Town Manager 260,449 294,403 269,358 349,041 365,759 133 Community Relations 95,917 111,569 118,369 133,077 154,170 Subtotal General Government 1,022,101 1,407,352 1,386,685 1,096,378 1,098,327 Finance and Administration: 132 Human Resources 274,043 229,806 234,886 220,896 236,373 141 Finance 665,504 741,373 741,373 771,070 797,761 143 Information Systems 296,878 337,295 337,295 371,273 381,051 149 Nondepartmental 335,428 290,998 305,025 389,131 397,544 Subtotal Finance and Administration 1,571,853 1,599,472 1,618,579 1,752,370 1,812,729 Total General Government and Finance 2,593,954 3,006,824 3,005,264 2,848,748 2,911,056 Community Development: 211 Administration 38,518 - - - - 212 Planning 213,097 245,491 247,491 261,570 258,085 213 Building Inspection 117,543 127,352 129,165 136,402 144,617 214 Economic Development 167,325 111,605 111,130 170,035 158,270 215 Town Produced Events - - - 289,520 263,673 216 Signature Event Seed Funding - - - 5,000 - 217 Community Grants - - - 197,850 200,000 Total Community Development 536,483 484,448 487,786 1,060,377 1,024,645 Police Department: 311 Administration 516,491 553,700 554,422 594,777 618,489 312 Patrol 1,914,017 1,964,020 1,981,376 2,155,027 2,220,765 313 Investigations 108,967 221,954 221,159 243,073 260,567 Total Police Department 2,539,475 2,739,674 2,756,957 2,992,877 3,099,821 Engineering Department: 412 Engineering 205,328 219,708 228,708 478,850 485,055 418 Buildings and Facilities - - - 1,031,549 1,004,489 Subtotal Engineering Department 205,328 219,708 228,708 1,510,399 1,489,544 413 Roads and Bridges 1,366,436 1,377,516 1,301,592 1,473,326 1,485,063 Total Public Works 1,571,764 1,597,224 1,530,300 2,983,725 2,974,607 MUNICIPAL SERVICES General Fund #10 Section II, Page 19 Department Expenditure Summaries Original or Final Prev. Amend.Revised Adopted Proposed Dept./Div.Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 MUNICIPAL SERVICES General Fund #10 Parks and Recreation Department: 513 Special Events 335,468 558,605 714,305 - - 514 Administration 233,674 223,114 222,256 202,850 211,708 515 Adult Programs 22,424 28,656 28,656 27,668 28,212 516 Aquatics 441,310 394,408 394,421 436,271 451,893 517 Childcare 32,178 36,487 36,487 - - 518 Fitness 142,393 158,236 158,236 137,141 143,163 519 Front Desk 197,999 235,050 235,074 252,799 254,312 521 Youth Programs 111,272 118,979 118,979 121,491 123,884 522 Cabin 5,673 43,643 43,643 27,741 28,271 551 Parks and Grounds 866,344 1,069,324 1,030,790 985,717 1,031,653 571 Buildings and Facilities 939,442 1,053,354 1,057,269 - - Total Parks and Recreation 3,328,177 3,919,856 4,040,116 2,191,678 2,273,096 TOTAL OPERATING EXPENDITURES 10,569,853$ 11,748,026$ 11,820,423$ 12,077,405$ 12,283,225$ Section II, Page 20 Dept./Purchased &Other Div.Personnel Contracted Operating Debt Capital Number Description Services Commodities Services Costs Service Outlay Total General Government: 111 Town Council 198,384$ 500$ 13,100$ 19,216$ -$ 1,800$ 233,000$ 112 Boards and Commissions 13,299 - - 2,000 - - 15,299 113 Town Attorney - - 155,000 - - - 155,000 115 Town Clerk 97,248 3,540 4,454 4,470 - 1,900 111,612 121 Municipal Court 74,274 500 23,050 575 - 950 99,349 131 Town Manager 336,022 220 1,000 9,849 - 1,950 349,041 133 Community Relations 47,409 120 36,700 47,048 - 1,800 133,077 Subtotal General Govt 766,636 4,880 233,304 83,158 - 8,400 1,096,378 Finance and Administration: 132 Human Resources 187,756 10,490 10,700 11,950 - - 220,896 141 Finance Department 636,925 8,670 102,201 22,174 - 1,100 771,070 143 Information Systems 196,895 37,497 69,348 49,633 - 17,900 371,273 149 Nondepartmental 73,625 13,500 42,435 237,735 - - 367,295 Subtotal Finance and Admin 1,095,201 70,157 224,684 321,492 - 19,000 1,730,534 Total General Govt and Finance 1,861,837 75,037 457,988 404,650 - 27,400 2,826,912 Community Development: 212 Planning 211,102 4,090 35,587 8,591 - 2,200 261,570 213 Building Inspection 124,904 720 2,500 7,328 - 950 136,402 214 Economic Development 109,200 720 25,400 32,915 - 1,800 170,035 215 Town Produced Events 126,134 8,970 141,330 13,086 - - 289,520 216 Signature Event Seed Funding - - - 5,000 - - 5,000 217 Community Grants - - - 197,850 - - 197,850 Total Community Development 571,340 14,500 204,817 264,770 - 4,950 1,060,377 Public Safety: Police Department: 311 Administration 517,110 11,090 30,346 30,130 - 6,101 594,777 312 Patrol 1,526,151 110,205 10,549 486,848 - 21,274 2,155,027 313 Investigations 226,918 4,614 1,200 10,341 - - 243,073 Total Public Safety 2,270,179 125,909 42,095 527,319 - 27,375 2,992,877 Public Works 412 Engineering 213,343 3,625 254,000 7,882 - - 478,850 413 Roads and Streets 547,302 231,283 316,370 377,421 - 950 1,473,326 418 Buildings & Facilities 272,820 91,154 256,322 404,139 28,950 Total Public Works 1,033,465 326,062 826,692 789,442 - 29,900 3,005,561 Departmental Operating Costs MUNICIPAL SERVICES General Fund Section II, Page 21 Dept./Purchased &Other Div.Personnel Contracted Operating Debt Capital Number Description Services Commodities Services Costs Service Outlay Total Departmental Operating Costs MUNICIPAL SERVICES General Fund Parks and Recreation: 514 Administration 147,200 9,790 9,584 36,276 - - 202,850 515 Adult Programs 24,250 3,418 - - - - 27,668 516 Aquatics 354,615 35,178 - 46,478 - - 436,271 518 Fitness 77,235 3,300 - 56,606 - - 137,141 519 Guest Services 217,034 16,523 - 18,292 - 950 252,799 521 Youth Programs 102,805 9,600 700 8,386 - - 121,491 522 Cabin 20,681 1,350 - 5,710 - - 27,741 551 Parks and Grounds 542,176 130,626 104,000 176,915 - 32,000 985,717 Total Parks and Recreation 1,485,996 209,785 114,284 348,663 - 32,950 2,191,678 TOTAL OPERATING EXPENDITURES 7,222,817$ 751,293$ 1,645,876$ 2,334,844$ -$ 122,575$ 12,077,405$ Section II, Page 22 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT Fund: Town Center West Maintenance Fund Budget Summary SEE THE GENERAL FUND - PARKS & RECREATION DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The Town Center West Maintenance Fund receives fund transfers in from the General and Urban Renewal Funds. Monies are used for maintenance of the "pedestrian mall", including summer landscaping and winter snow removal. The Director of Parks and Recreation oversees the Fund uses, which are accounted for in the Parks and Recreation Department. Section II, Page 23 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Other Revenue: Insurance Proceeds -$ -$ -$ -$ -$ Miscellaneous Nonclassified Revenues - - - - - Total Operating Revenues - - - - - Other Sources Transfers In - General Fund 15,000 45,000 45,000 150,000 200,000 Transfers In - Urban Renewal Authority 275,000 200,000 200,000 100,000 50,000 TOTAL REVENUES 290,000 245,000 245,000 250,000 250,000 EXPENDITURES Public Works: Main Street Maintenance 228,687 245,089 224,902 256,625 268,707 Total Operating Expenditures 228,687 245,089 224,902 256,625 268,707 TOTAL EXPENDITURES 228,687 245,089 224,902 256,625 268,707 NET SOURCE (USE) OF FUNDS 61,313 (89) 20,098 (6,625) (18,707) FUND BALANCES, Beginning of Year 20,979 59,938 82,292 102,390 95,765 FUND BALANCES, End of Year 82,292$ 59,849$ 102,390$ 95,765$ 77,058$ MUNICIPAL SERVICES Town Center West Maintenance Fund #21 DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 60,874 80,582 80,581 88,232 93,149 61106 Paid out Leave 0 775 775 837 891 61121 PTS Wages 0 17,680 17,680 21,660 21,660 61151 Overtime Wages 457 3,600 3,600 3,600 3,600 61202 Ski Pass 0 709 709 0 0 61301 FT Pension 6,659 8,949 8,949 9,798 10,344 61302 PTS Pension 0 708 663 812 812 61304 Employee Assistance Prog 38 48 48 49 48 61401 FICA/Medicare 873 1,509 1,498 1,658 1,730 61501 Group Health and Life Insu 12,051 30,353 14,311 15,800 16,618 61505 Long-term Disability Insura 552 741 741 801 852 61507 Dental Insurance 1,023 2,520 1,062 1,182 1,254 61509 Worker's Compensation 2,030 3,246 3,770 4,218 4,406 61510 Unemployment Insurance 184 310 310 343 358 61000 Personnel Services 84,740 151,730 134,698 148,989 155,724 62202 Sand and Gravel 0 650 650 650 650 62205 Plumbing and Electrical Su 2,894 3,000 3,000 3,000 3,000 62206 Landscaping and Plant Ma 4,055 4,700 4,700 5,350 5,350 62305 Chemicals 1,860 4,000 4,000 4,700 4,700 62401 Gasoline 1,166 2,600 2,600 1,500 1,500 62402 Diesel 1,234 3,133 3,133 1,700 1,700 62805 Clothing and Uniforms 808 980 980 1,860 1,860 62806 Safety Materials and Suppl 302 500 500 600 600 62807 Consumable Tools/Small 2,074 2,650 2,650 2,650 2,500 62899 Other Miscellaneous Oper 4,164 4,500 4,500 5,000 3,500 62000 Commodities 18,557 26,713 26,713 27,010 25,360 63999 Other Purchased and Cont 14,692 22,650 22,650 43,200 43,200 63000 Purchased and Contract 14,692 22,650 22,650 43,200 43,200 64203 Electric 73,672 7,000 7,000 10,000 10,000 64401 Fleet Maintenance Charge 12,214 12,000 8,845 9,565 10,516 64402 Equipment Replacement C 18,232 15,624 15,624 15,989 22,035 64403 Washbay Charges 820 1,872 1,872 1,872 1,872 64000 Other Operating Costs 104,938 36,496 33,341 37,426 44,423 66499 Other Machinery and Equi 5,761 7,500 7,500 0 0 66000 Capital Outlay 5,761 7,500 7,500 0 0 60000T Total Expenditures & O 228,687 245,089 224,902 256,625 268,707 Section II, Page 24 417 Town Center West Maintena Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 60,874 80,582 80,581 88,232 93,149 61106 Paid out Leave 0 775 775 837 891 61121 PTS Wages 0 17,680 17,680 21,660 21,660 [Entity] Budget Detail Desc.Note Total [417] 1 @ 26 weeks 21,660 Total 21,660 61151 Overtime Wages 457 3,600 3,600 3,600 3,600 61202 Ski Pass 0 709 709 0 0 61301 FT Pension 6,659 8,949 8,949 9,798 10,344 61302 PTS Pension 0 708 663 812 812 61304 Employee Assistance Prog 38 48 48 49 48 61401 FICA/Medicare 873 1,509 1,498 1,658 1,730 61501 Group Health and Life Insu 12,051 30,353 14,311 15,800 16,618 61505 Long-term Disability Insura 552 741 741 801 852 61507 Dental Insurance 1,023 2,520 1,062 1,182 1,254 61509 Worker's Compensation 2,030 3,246 3,770 4,218 4,406 61510 Unemployment Insurance 184 310 310 343 358 61000 Personnel Services 84,740 151,730 134,698 148,989 155,724 62202 Sand and Gravel 0 650 650 650 650 62205 Plumbing and Electrical Su 2,894 3,000 3,000 3,000 3,000 [Entity] Budget Detail Desc.Note Total [417] Irrigation Supplies 3,000 Total 3,000 62206 Landscaping and Plant Ma 4,055 4,700 4,700 5,350 5,350 [Entity] Budget Detail Desc.Note Total [417] Mulch 1,000 [417] Compost 450 [417] Annual & Perenniels 3,000 [417] Sod 500 [417] Seed 400 Total 5,350 62305 Chemicals 1,860 4,000 4,000 4,700 4,700 [Entity] Budget Detail Desc.Note Total [417] Fertilizer 1,200 [417] Icemelt 3,500 Total 4,700 62401 Gasoline 1,166 2,600 2,600 1,500 1,500 [Entity] Budget Detail Desc.Note Total [417] Unleaded 1,500 Total 1,500 Section II, Page 25 417 Town Center West Maintena Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62402 Diesel 1,234 3,133 3,133 1,700 1,700 [Entity] Budget Detail Desc.Note Total [417] Diesel 1,700 Total 1,700 62805 Clothing and Uniforms 808 980 980 1,860 1,860 [Entity] Budget Detail Desc.Note Total [417] Outerwear (3ppl)600 [417] Work Clothing (3ppl)1,260 Total 1,860 62806 Safety Materials and Suppl 302 500 500 600 600 [Entity] Budget Detail Desc.Note Total [417] Work Boots 450 [417] Misc. Supplies 150 Total 600 62807 Consumable Tools/Small 2,074 2,650 2,650 2,650 2,500 [Entity] Budget Detail Desc.Note Total [417] Hedge Trimmer 800 [417] Push Mower 1,400 [417] Hand Tools 450 Total 2,650 62899 Other Miscellaneous Oper 4,164 4,500 4,500 5,000 3,500 [Entity] Budget Detail Desc.Note Total [417] Bollard Parts 1,500 [417] Replacement LED's 2,500 [417] Misc. Materials 1,000 Total 5,000 62000 Commodities 18,557 26,713 26,713 27,010 25,360 63999 Other Purchased and Cont 14,692 22,650 22,650 43,200 43,200 [Entity] Budget Detail Desc.Note Total [417] Weed Control 3,200 [417] Tree Care 5,600 [417] Snow Removal Contract 21,000 [417] Misc. Other repairs 1,400 [417] Mall Landscape Maintenance Contract 12,000 Total 43,200 63000 Purchased and Contract 14,692 22,650 22,650 43,200 43,200 64203 Electric 73,672 7,000 7,000 10,000 10,000 Section II, Page 26 417 Town Center West Maintena Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [417] Avon Station, Lettuce Shed Lane 10,000 Total 10,000 64401 Fleet Maintenance Charge 12,214 12,000 8,845 9,565 10,516 [Entity] Budget Detail Desc.Note Total [417] Annual Fleet Maintenance Charges 9,565 Total 9,565 64402 Equipment Replacement C 18,232 15,624 15,624 15,989 22,035 [Entity] Budget Detail Desc.Note Total [417] Annual Equipment Rental Charges 15,989 Total 15,989 64403 Washbay Charges 820 1,872 1,872 1,872 1,872 [Entity] Budget Detail Desc.Note Total [417] Annual Washbay Charges - 3 vehicles 1,872 Total 1,872 64000 Other Operating Costs 104,938 36,496 33,341 37,426 44,423 66499 Other Machinery and Equi 5,761 7,500 7,500 0 0 66000 Capital Outlay 5,761 7,500 7,500 0 0 60000T Total Expenditures & O 228,687 245,089 224,902 256,625 268,707 Section II, Page 27 417 Town Center West Maintena Town of Avon Line Item Detail Section II, Page 28 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services -$ -$ -$ -$ -$ Commodities - - - - - Contract Services - 700 700 700 700 Other Operating Costs - 250 250 250 250 Capital Outlay - - - - - Total -$ 950$ 950$ 950$ 950$ Department Expenditures by Program SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND Fund: Avon Urban Renewal Fund Budget Summary ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY DEPARTMENT OVERVIEW The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2008, and is the only plan area within Avon; it has a 25-year life of increment finance. Property tax increment revenues for 2015 are based upon an increment of $11,597,340 and an overlapping mill rate of 59.34, resulting in a 5.4% decrease in revenues from the previous year. Beginning in 2016, additional tax increment revenues are anticipated from the completion of the Wyndham Vacation Ownership development. In 2015 and 2016, funds transferred to the Town Center West Maintenance Fund are reduced to $100,000 and $50,000, respectively. The Urban Renewal Fund is administered by the Finance Director. Section II, Page 29 FUND SUMMARY Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 777,838$ 738,187$ 738,187$ 698,162$ 766,566$ Investment Earnings 2,560 1,461 3,141 3,141 4,712 Total Operating Revenues 780,398 739,648 741,328 701,303 771,278 Other Sources Loan Proceeds 6,825,000 - - - - TOTAL REVENUES 7,605,398 739,648 741,328 701,303 771,278 EXPENDITURES Current: General Government - 950 950 950 950 Capital Improvements 33,986 - - - - Debt Service: Principal 6,295,000 305,000 305,000 320,000 410,000 Interest 184,111 239,573 239,573 229,504 218,240 Debt Issuance Costs 133,330 - - - - Treasurer Fees 23,859 22,146 29,000 29,000 30,000 Fiscal Charges 1,600 1,000 1,000 1,000 1,000 Total Operating Expenditures 6,671,886 568,669 575,523 580,454 660,190 Other Uses Transfers Out - Capital Projects Fund - 700,000 700,000 - - Transfers Out - Town Center West Mtc. Fund 275,000 200,000 200,000 100,000 50,000 Total Other Uses 275,000 900,000 900,000 100,000 50,000 TOTAL EXPENDITURES 6,946,886 1,468,669 1,475,523 680,454 710,190 NET SOURCE (USE) OF FUNDS 658,512 (729,021) (734,195) 20,849 61,088 FUND BALANCES, Beginning of Year 852,518 1,360,825 1,511,030 776,835 797,684 FUND BALANCES, End of Year 1,511,030$ 631,804$ 776,835$ 797,684$ 858,772$ FUND BALANCES: Restricted For: Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$ Capital Improvements 598,000 - - - - Urban Renewal 284,790 3,564 148,595 169,444 230,532 TOTAL FUND BALANCES 1,511,030$ 631,804$ 776,835$ 797,684$ 858,772$ AVON URBAN RENEWAL AUTHORITY Summary Section II, Page 30 Debt Service Summary Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 DEBT SERVICE 931 Series 2009, Vectra Bank Loan: 64303 Treasurer Fees 23,859$ -$ -$ -$ -$ 65101 Principal 6,295,000 - - - - 65102 Interest 184,111 - - - - 65103 Fiscal Charges 1,600 - - - - 65104 Debt Issuance Costs - - - - - 60000 Sub-total 6,504,570 - - - - 932 Series 2013, Tax Increment Revenue Bonds 64303 Treasurer Fees - 22,146 29,000 29,000 30,000 65101 Principal - 305,000 305,000 320,000 410,000 65102 Interest - 239,573 239,573 229,504 218,240 65103 Fiscal Charges - 1,000 1,000 1,000 1,000 65104 Debt Issuance Costs 133,330 - - - - 60000 Sub-total 133,330 567,719 574,573 579,504 659,240 60000 TOTAL DEBT SERVICE 6,637,900 567,719 574,573 579,504 659,240 AVON URBAN RENEWAL AUTHORITY Debt Service Section II, Page 31 CIP Projects Inventory Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 CAPITAL IMPROVEMENT PROJECTS Roads and Streets: Street Improvements: 32012 Lake Street Realignment Design -$ -$ -$ -$ -$ 32013 Lake Street Construction - - - - - 32014 Main Street Design - - - - - 32015 Main Street Easements - - - - - 32016 Main Street Construction 33,986 - - - - 32017 Benchmark Road Design - - - - - Total Capital Improvement Projects 33,986$ -$ -$ -$ -$ AVON URBAN RENEWAL AUTHORITY Capital Projects Section II, Page 32 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Fund: Community Enhancement SEE CAPITAL PROJECTS FUND ADMINISTRATION OF THE DEPARTMENT Budget Summary DEPARTMENT FINANCIAL SUMMARY DEPARTMENT OVERVIEW The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy Cross Energy to sell electricity to the Town. One percent percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: Beautification Projects, Energy Conservation Projects, Equipment and Technology Upgrades for Schools, Scholarship Funds, Acquisition of open space and/or park land and development, Sponsorship of Special Community Events, Undergrounding of Overhead Electric and Other Utility Lines. The CEF generates approximately $84,000/year and at the end of 2014 there is estimated to remain $18,728 in the CEF Fund Balance. Projects in the CIP proposed to be funded by the CEF include the the Avon Mall Improvement project ($608,000) in 2014 and undergrounding of the power lines along the Eagle Valley Trail between Eaglebend Apartments and Stonebridge Drive in 2016 ($100,000). The Town Engineer administers the Community Enhancement Fund. Section II, Page 33 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Other Revenue: Community Enhancement Fees 84,398$ 75,000$ 84,000$ 84,000$ 84,000$ Total Operating Revenues 84,398 75,000 84,000 84,000 84,000 Other Sources Transfers In - General Fund - - - - - TOTAL REVENUES 84,398 75,000 84,000 84,000 84,000 EXPENDITURES Public Works: Community Enhancement - - - - - Total Operating Expenditures - - - - - Other Uses Transfers Out - Capital Projects Fund - 275,000 608,000 - 100,000 TOTAL EXPENDITURES - 275,000 608,000 - 100,000 NET SOURCE (USE) OF FUNDS 84,398 (200,000) (524,000) 84,000 (16,000) FUND BALANCES, Beginning of Year 458,330 533,330 542,728 18,728 102,728 FUND BALANCES, End of Year 542,728$ 333,330$ 18,728$ 102,728$ 86,728$ FUND BALANCES: Restricted For: Community Enhancement Projects 542,728$ 233,330$ 18,728$ 2,728$ 86,728$ Assigned For: US Hwy 6 Trail Project Undergrounding - 100,000 - 100,000 - TOTAL FUND BALANCES 542,728$ 333,330$ 18,728$ 102,728$ 86,728$ MUNICIPAL SERVICES Community Enhancement Fund #23 Section II, Page 34 Fund: Water Department: Water Utilities Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 41,009$ 42,804$ 42,804$ 45,738$ 47,882$ Commodities - - - - - Contract Services 44,615 82,500 82,500 91,500 67,500 Other Operating Costs 25,150 28,250 28,250 28,000 18,000 Capital Outlay - - - - - Total 110,774$ 153,554$ 153,554$ 165,238$ 133,382$ Department Expenditures by Program Water Utilities 110,774$ 153,554$ 153,554$ 165,238$ 133,382$ Total 110,774$ 153,554$ 153,554$ 165,238$ 133,382$ 1. Closeout the Lake Liner Project. 2. Managed water rights documentation for Nottingham Dam in Village (at Avon) and RICD. 3. Worked with Upper Eagle Regional Water Authority and Mountain Star HOA to resolve water tank issues. Estimated Personnel Time 20% Estimated Nonpersonnel Costs 25,900$ Total Activity Cost 33,048$ Performance Metric(s)Projects completed on time and on budget Estimated Personnel Time 80% Estimated Nonpersonnel Costs 36,590$ Total Activity Cost 132,190$ Performance Metric(s)Community Survey 2014 MAJOR ACCOMPLISHMENTS DEPARTMENT OPERATIONS DEPARTMENT FINANCIAL SUMMARY Budget Summary ADMINISTRATION OF THE DEPARTMENT DEPARTMENT OVERVIEW The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation ditch maintenance. The 2014 ditch maintenance reflects significant work to catch-up on deferred maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-up and associated projects. The Water Fund is administered by the Town Engineer. Approximately 20% of the Engineer's total administration time is charged to the Water Fund. Management of Capital Water Projects: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Long-range Planning: Includes oversight of water rights and work on the resolution of issues with the Water Authority as identified in the 2013-14 Strategic Plan. Section II, Page 35 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Charges for Services: Water Surcharges 149,021$ 145,000$ 145,000$ 150,000$ 150,000$ Tap Fees 57,797 252,000 252,000 20,000 20,000 Tap Fees - Mountain Star 28,366 - - - - Total Charges for Services 235,184 397,000 397,000 170,000 170,000 Other Revenues Nonclassified Revenues - - - - - TOTAL REVENUES 235,184$ 397,000$ 397,000$ 170,000$ 170,000$ EXPENDITURES Water Utilities 110,774 153,554 153,554 165,238 133,382 Total Operating Expenditures 110,774 153,554 153,554 165,238 133,382 Other Uses Transfers Out - Capital Projects Fund 1,150,488 253,535 153,535 - 100,000 TOTAL EXPENDITURES 1,261,262 407,089 307,089 165,238 233,382 NET SOURCE (USE) OF FUNDS (1,026,078) (10,089) 89,911 4,762 (63,382) FUND BALANCES, Beginning of Year 1,780,636 754,558 754,558 844,469 849,231 FUND BALANCES, End of Year 754,558$ 744,469$ 844,469$ 849,231$ 785,849$ FUND BALANCES: Restricted For: Water Projects 754,558$ 144,469$ 244,469$ 249,231$ 185,849$ Assigned For: Mountain Star Water Tank Contribution - 600,000 600,000 600,000 600,000 TOTAL FUND BALANCES 754,558$ 744,469$ 844,469$ 849,231$ 785,849$ MUNICIPAL SERVICES Water Fund #24 DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 30,771 31,665 31,665 33,728 35,334 61106 Paid out Leave 0 310 310 330 339 61151 Overtime Wages 95 0 0 0 0 61201 Automobile Allowance 900 900 900 900 888 61301 FT Pension 3,349 3,517 3,517 3,746 3,924 61304 Employee Assistance Prog 8 8 8 8 8 61401 FICA/Medicare 472 477 477 507 530 61501 Group Health and Life Insu 4,316 4,716 4,716 5,216 5,496 61505 Long-term Disability Insura 155 161 161 164 166 61507 Dental Insurance 352 368 368 410 434 61509 Worker's Compensation 497 585 585 624 653 61510 Unemployment Insurance 93 99 99 105 110 61000 Personnel Services 41,009 42,804 42,804 45,738 47,882 63101 Legal Services 18,460 45,000 45,000 35,000 45,000 63102 Audit and Accounting Servi 1,500 1,500 1,500 1,500 1,500 63104 Engineering Services 11,613 1,000 1,000 5,000 1,000 63999 Other Purchased and Cont 13,044 35,000 35,000 50,000 20,000 63000 Purchased and Contract 44,616 82,500 82,500 91,500 67,500 64902 Financial Support, Donatio 24,900 28,000 28,000 28,000 18,000 64905 Insurance Premiums 250 250 250 0 0 64000 Other Operating Costs 25,150 28,250 28,250 28,000 18,000 69101 Operating Transfers-Out 1,150,488 253,535 153,535 0 100,000 69000 Other Uses 1,150,488 253,535 153,535 0 100,000 60000T Total Expenditures & O 1,261,262 407,089 307,089 165,238 233,382 Section II, Page 36 424 Water Utilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 30,771 31,665 31,665 33,728 35,334 61106 Paid out Leave 0 310 310 330 339 61151 Overtime Wages 95 0 0 0 0 61201 Automobile Allowance 900 900 900 900 888 61301 FT Pension 3,349 3,517 3,517 3,746 3,924 61304 Employee Assistance Prog 8 8 8 8 8 61401 FICA/Medicare 472 477 477 507 530 61501 Group Health and Life Insu 4,316 4,716 4,716 5,216 5,496 61505 Long-term Disability Insura 155 161 161 164 166 61507 Dental Insurance 352 368 368 410 434 61509 Worker's Compensation 497 585 585 624 653 61510 Unemployment Insurance 93 99 99 105 110 61000 Personnel Services 41,009 42,804 42,804 45,738 47,882 63101 Legal Services 18,460 45,000 45,000 35,000 45,000 [Entity] Budget Detail Desc.Note Total [424] Water Attorney Services 35,000 Total 35,000 63102 Audit and Accounting Servi 1,500 1,500 1,500 1,500 1,500 63104 Engineering Services 11,613 1,000 1,000 5,000 1,000 [Entity] Budget Detail Desc.Note Total [424] Engineering Services for Benchmark Dam and Nottingham Dam 5,000 Total 5,000 63999 Other Purchased and Cont 13,044 35,000 35,000 50,000 20,000 [Entity] Budget Detail Desc.Note Total [424] Ditch Maintenace 50,000 Total 50,000 63000 Purchased and Contract 44,616 82,500 82,500 91,500 67,500 64902 Financial Support, Donatio 24,900 28,000 28,000 28,000 18,000 [Entity] Budget Detail Desc.Note Total [424] Watershed Council 4,000 [424] River Water Quality Monitoring 13,000 [424] Eagle River Clean-Up 1,000 [424] Urban Runoff 10,000 Total 28,000 Section II, Page 37 424 Water Utilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64905 Insurance Premiums 250 250 250 0 0 64000 Other Operating Costs 25,150 28,250 28,250 28,000 18,000 69101 Operating Transfers-Out 1,150,488 253,535 153,535 0 100,000 69000 Other Uses 1,150,488 253,535 153,535 0 100,000 60000T Total Expenditures & O 1,261,262 407,089 307,089 165,238 233,382 Section II, Page 38 424 Water Utilities Town of Avon Line Item Detail Section II, Page 39 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 ADMINISTRATION OF THE DEPARTMENT NO EXPENDITURES ARE PROVIDED IN THE 2015 BUDGET. A PROGRAM FOR USE OF THE MONIES IN 2015-16 HAS YET TO BE DEVELOPED. Fund: Affordable Housing Budget Summary DEPARTMENT OVERVIEW DEPARTMENT FINANCIAL SUMMARY The Affordable Housing Fund was established to receive payment from two developments: $846,000 from the Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent). The exactions were paid in full satisfaction of the employee housing impact fee and mitigation requirements. Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. In late 2013, the Town Council approved a request to contribute $200,000 towards the Augustana Castle Peak Senior Care facility in Eagle, Colorado. The original budget adopted for 2014 was for a contribution of $50,000. A supplemental budget amendment was made for the 2014 budget in May, 2014 The Town Manager administers the Affordable Housing Fund. Section II, Page 40 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Investment Earnings 1,389$ 1,311$ 1,311$ 1,231$ 1,191$ Other Revenue: Nonclassified Revenues 137,727 2,429 2,429 2,510 2,694 Total Operating Revenues 139,116 3,740 3,740 3,741 3,885 TOTAL REVENUES 139,116 3,740 3,740 3,741 3,885 EXPENDITURES General Government: Affordable Housing 1,700 200,000 200,000 - - Total Operating Expenditures 1,700 200,000 200,000 - - TOTAL EXPENDITURES 1,700 200,000 200,000 - - NET SOURCE (USE) OF FUNDS 137,416 (196,260) (196,260) 3,741 3,885 FUND BALANCES, Beginning of Year 572,438 709,854 709,854 513,594 517,335 FUND BALANCES, End of Year 709,854$ 513,594$ 513,594$ 517,335$ 521,220$ MUNICIPAL SERVICES Affordable Housing Fund #25 Section II, Page 41 Fund: Facilities Reserve Fund Budget Summary DEPARTMENT OVERVIEW The Facilities Reserve Fund (FRF) was originally established to accumulate funds to maintain major Town of Avon equipment that have a limited useful life and will need refurbishment or replacement such as elevators, air handlers, and vehicle lifts. The Town has not budgeted monies for the FRF since 2009. These expensive pieces of equipment also are appropriate to fund, depending on magnitude of cost and expected useful life, from the CIP Fund or the General Fund. To reduce duplicate purposes, and to better identify funding priorities, the balance of the FRF has been consolidated into the 2014 CIP Fund revenues. Section II, Page 42 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Other Revenue -$ -$ -$ -$ -$ Total Operating Revenues - - - - - Other Sources Transfers In - General Fund - - - - - TOTAL REVENUES - - - - - EXPENDITURES Public Works: Facilities Maintenance - - - - - Total Operating Expenditures - - - - - Other Uses Transfers Out - Capital Projects Fund - 413,251 413,251 - - TOTAL EXPENDITURES - 413,251 413,251 - - NET SOURCE (USE) OF FUNDS - (413,251) (413,251) - - FUND BALANCES, Beginning of Year 413,251 413,251 413,251 - - FUND BALANCES, End of Year 413,251$ -$ -$ -$ -$ MUNICIPAL SERVICES Facilities Reserve Fund #26 Section II, Page 43 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Fund: Debt Service SEE FUND SUMMARY ADMINISTRATION OF THE DEPARTMENT Budget Summary DEPARTMENT OVERVIEW DEPARTMENT FINANCIAL SUMMARY The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on the Town's debt not accounted for in any other fund. Property taxes are levied to pay the Town's Series 2004 General Obligation Refunding bonds, which were issued to finance the Town's roundabouts in 1996. The mill rate for 2015 is estimated to decrease slightly from 3.302 to 3.247 to generate the amount of property taxes necessary to meet the debt service requirements. The Series 1999 Sales Tax Revenue Refunding Bonds matured and were paid in full in 2014. Also accounted for in this fund are the Series 2010 Certificates of Participation issued or the Regional Transportation Facility, the proposed 2014A Certificates of Participation for the new proposed municipal town hall, and the proposed 2014B Certificates of Participation that will be used for street improvements. Funding for these bonds in 2015-16 The Finance Director administers the Debt Service Fund. Section II, Page 44 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 REVENUES Taxes: 51101 General Property Taxes 545,793$ 550,523$ 550,523$ 541,020$ 546,531$ 51102 Property Tax - Delinquent 220 - (7,194) - - 51103 Property Tax - Interest & Penalties 929 - (12,352) - - 51104 Property Tax - Abatement (187) - - - - 51000 Total Taxes 546,755 550,523 530,977 541,020 546,531 Investment Earnings: 57101 Investment Earnings 339 1,000 1,000 1,000 1,000 Other Sources: 59201 Transfers-In from Capital Projects Fund 714,666 712,829 732,375 808,487 961,817 59000 Total Other Sources 714,666 712,829 732,375 808,487 961,817 50000 TOTAL REVENUES 1,261,760 1,264,352 1,264,352 1,350,507 1,509,348 EXPENDITURES Debt Service: 919 Series 1999, Sales Tax Revenue Refunding Bonds 65101 Principal 425,000 445,000 445,000 - - 65102 Interest 39,585 20,248 20,248 - - 922 Series 2004, G.O. Refunding Bonds 65101 Principal 455,000 475,000 475,000 490,000 515,000 65102 Interest 73,710 58,013 58,013 40,200 20,600 924 Series 2010, Certificates of Participation 65101 Principal 125,000 125,000 125,000 130,000 135,000 65102 Interest 126,081 123,581 123,581 119,832 115,932 925 Series 2014A, Certificates of Participation (Skier Bldg.) 65101 Principal - - - - 170,000 65102 Interest - - - 245,162 225,725 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal - - - 210,000 220,000 65102 Interest - - - 94,493 86,160 911 64303 County Treasurer Fees 10,936 11,010 11,010 10,820 10,931 65103 Fiscal Agent Fees 2,750 6,500 6,500 10,000 10,000 Total Debt Service 1,258,062 1,264,352 1,264,352 1,350,507 1,509,348 60000 TOTAL EXPENDITURES 1,258,062 1,264,352 1,264,352 1,350,507 1,509,348 NET SOURCE (USE) OF FUNDS 3,698 - - - - FUND BALANCES, Beginning of Year 507,637 494,552 511,335 511,335 511,335 FUND BALANCES, End of Year 511,335$ 494,552$ 511,335$ 511,335$ 511,335$ MUNICIPAL SERVICES Debt Service Fund #31 Section II, Page 45 Fund: Transit Dept: Transportation Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 401,181$ 482,125$ 457,122$ 634,659$ 669,502$ Commodities 86,788 119,785 119,785 124,178 124,329 Contract Services 12,916 95,503 95,503 94,894 95,521 Other Operating Costs 398,035 527,346 529,854 545,647 562,652 Debt Service 60,220 60,220 60,220 60,220 60,220 Capital Outlay 113,117 121,100 121,100 410,000 - Total 1,072,257$ 1,406,079$ 1,383,584$ 1,869,598$ 1,512,224$ Department Expenditures by Program Administration 54,793$ 219,197$ 219,197$ 240,302$ 246,175$ Operations 1,017,464 998,124 999,913 1,408,165 1,038,244 Wash Bay - 188,758 164,474 221,131 227,805 Total 1,072,257$ 1,406,079$ 1,383,584$ 1,869,598$ 1,512,224$ Authorized Positions Transit Superintendent 1 1 1 1 1 Fleet Care Coordinator 0 0 1 1 1 Bus Driver/CDL Driver 3 3 3 3 3 Total 4 4 5 5 5 1. Redesigned Avon core bus service to include service to Buffalo Ridge along with Wal-Mart and Home Depot. 2. Developed joint winter season work schedule to maximize CDL needs in the Transit Parks and Road and Bridge Departments saving two (2) FTE 3. Administered continuation of the lease agreement with ECO for bus storage, with the addition of WiFi and vault room use for the upcoming winter season. Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY 2014 MAJOR ACCOMPLISHMENTS The Transportation Department is the singular department of the Transit Fund and is responsible for all transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing and sustaining effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Transportation Department is administered by the Transit Superintendent who coordinates both the operational and administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the summer. Section II, Page 46 Fund: Transit Dept: Transportation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:118,947$ Total Activity Cost:240,302$ Performance Metric(s):Internal Survey Community Survey Estimated Personnel Time:67% Estimated Nonpersonnel Costs:684,323$ Total Activity Cost:943,471$ Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.76 Black Line @ $2.54 Restaurant Shuttle @ $2.55 Winter on time performance 99% Community Survey Estimated Personnel Time:33% Estimated Nonpersonnel Costs:337,054$ Total Activity Cost:464,694$ Performance Metric(s):Summer cost per rider per route - Black Line @ $2.54 Summer on time performance Community Survey 99% PROGRAM ACTIVITIES AND OPERATIONS Administration: The Transit Superintendent oversees the day-to-day bus service routes, transit program development, strategic planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit Superintendent occasionally fills in for drivers on sick leave or during hiring transitions. Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Three (3) route operations occur during the winter months: The Black Line serving the Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses. Summer Service: The seven-day per week Black Line Route operates occur during the summer months: The Black Line serves the Avon Core and residential areas other than Wildridge. In 2014, a smaller 25-seat shuttle van will operate the route. Hours and route frequency are summarized in the table below. Section II, Page 47 Fund: Transit Dept: Transportation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:94,614$ Total Activity Cost:221,131$ Performance Metric(s):Internal Survey Cost Recovery Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost Blue Line 6:30-10:30 15-20 Min 1 30 Min 1,330 6:30-10:30 15-20 Min 1 30 Min 2,043 $274,663 1:30-6:30 1:30-6:30 Red Line 6:30-10:30 15-20 Min 1 30 Min 1,330 6:30-10:30 15-20 Min 1 30 Min 2,043 $274,663 1:30-6:30 1:30-6:30 Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 2,913 $237,206 Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 $51,708 Black Line 11:00-2:00 30 Min 1 30 Min 490 11:00-2:00 30 Min 1 30 Min 795 $104,638 Total Service Hrs 6,698 Total Service Hrs 4,881 $942,878 Grand Total Service Hours 11,579 Section II, Page 48 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 40,375$ 39,999$ 40,007$ 40,191$ 44,210$ Intergovernmental 90,494 96,000 100,000 328,000 - Charges for Services 94,884 312,252 261,382 263,066 288,066 Other Revenues 8,903 47,632 57,025 63,080 83,440 Total Operating Revenues 234,656 495,883 458,414 694,337 415,716 Other Sources Transfers In from General Fund - Operating 776,000 825,000 860,000 1,020,000 1,030,000 Transfers In from General Fund - Capital - - - 82,000 - Total Other Sources 776,000 825,000 860,000 1,102,000 1,030,000 TOTAL REVENUES 1,010,656 1,320,883 1,318,414 1,796,337 1,445,716 EXPENDITURES Administration 54,793 219,197 219,197 240,302 246,175 Operations 1,017,464 998,124 999,913 1,408,165 1,038,244 Washbay - 188,758 164,474 221,131 227,805 TOTAL EXPENDITURES 1,072,257 1,406,079 1,383,584 1,869,598 1,512,224 NET SOURCE (USE) OF FUNDS (61,601) (85,196) (65,170) (73,261) (66,508) FUND BALANCES, Beginning of Year 622,333 560,732 560,732 495,562 422,301 FUND BALANCES, End of Year 560,732$ 475,536$ 495,562$ 422,301$ 355,793$ MUNICIPAL SERVICES Transit Enterprise Fund #52 Section II, Page 49 Revenue Detail Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Taxes: Property Taxes 51101 Property Tax/ Gates GID 40,311$ 39,999$ 39,999$ 40,191$ 44,210$ 51103 Current & Delinquent interest 64 - 8 - - 51000 Total Taxes 40,375 39,999 40,007 40,191 44,210 Intergovernmental: Federal Grants: 53104 FTA Grant 90,494 96,000 100,000 328,000 - 53000 Total Intergovernmental 90,494 96,000 100,000 328,000 - Charges for Services: Transportation: 54501 Beaver Creek 90,000 90,000 100,000 100,000 125,000 54507 Wash Bay Services- External 4,884 144,870 84,000 84,000 84,000 54902 Wash Bay Services- Internal - 77,382 77,382 79,066 79,066 54000 Total Charges for Services 94,884 312,252 261,382 263,066 288,066 Other Revenues: 58201 Lease of Town-owned Property 4,419 43,632 53,025 55,080 73,440 58995 Bus Advertising Revenues 4,303 4,000 4,000 8,000 10,000 58999 Miscellaneous Nonclassified Revenues 181 - - - - 58000 Total Other Revenues 8,903 47,632 57,025 63,080 83,440 Other Sources: 59201 Transfers In from General Fund - Operating 776,000 825,000 860,000 1,020,000 1,030,000 59201 Transfers In from General Fund - Capital - - - 82,000 - 59000 Total Other Sources 776,000 825,000 860,000 1,102,000 1,030,000 50000 TOTAL REVENUES 1,010,656 1,320,883 1,318,414 1,796,337 1,445,716 MUNICIPAL SERVICES Transit Enterprise Fund #52 Section II, Page 50 Fund: Fleet Dept: Fleet Maintenance Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 645,961$ 649,526$ 642,039$ 697,740$ 731,988$ Commodities 506,620 434,384 486,912 523,191 528,901 Contract Services 82,290 67,280 86,221 65,167 69,337 Other Operating Costs 106,813 114,310 119,232 128,205 136,153 Debt Service 253,747 261,522 261,522 262,116 258,064 Capital Outlay 24,351 19,120 19,120 12,500 7,400 Total 1,619,782$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Department Expenditures by Program Fleet Maintenance 1,608,101$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Wash Bay 11,681 - - - - Total 1,619,782$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Authorized Positions Fleet Manager 1 1 1 1 1 Accounting Assistant II 1 1 1 1 1 Mechanic I-II 5 5 5 5 5 Mechanics Helper 1 1 1 1 1 Total 8 8 8 8 8 1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website. 2. Completed Annual Inseptions on the entire Town Transit fleet in the second quarter of the year. 3. Continue working with Beaver Creek in the planning and maintenance of critical vehicles and equipment for the 2015 WASC. Budget Summary DEPARTMENT OVERVIEW 2014 MAJOR ACCOMPLISHMENTS ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental agencies. The Fleet Department is administered by the Fleet Manager who spends approximately 90% on general department administration, and the balance on mechanic training and hands-on support. Section II, Page 51 Fund: Fleet Dept: Fleet Maintenance Budget Summary Estimated Personnel Time:35% Estimated Nonpersonnel Costs:346,913$ Total Activity Cost:591,122$ Performance Metric(s):70% Cost Recovery Internal Survey Estimated Personnel Time:65% Estimated Nonpersonnel Costs:644,266$ Total Activity Cost:1,097,797$ Performance Metric(s):70% Cost Recovery Internal Survey PROGRAM ACTIVITIES AND OPERATIONS Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 70% from work through the year. Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work through the year. Section II, Page 52 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Charges for Services 1,344,126$ 1,299,935$ 1,271,638$ 1,372,358$ 1,505,438$ Other Revenue 2,475 - - - - Total Operating Revenues 1,346,601 1,299,935 1,271,638 1,372,358 1,505,438 Other Sources Transfers-In from General Fund 150,000 150,000 300,000 300,000 275,000 Capital Lease Proceeds 24,351 - - - - Total Other Sources 174,351 150,000 300,000 300,000 275,000 TOTAL REVENUES 1,520,952 1,449,935 1,571,638 1,672,358 1,780,438 EXPENDITURES Public Works: Fleet Maintenance 1,608,101 1,546,142 1,615,046 1,688,919 1,731,843 Washbay 11,681 - - - - Total Operating Expenditures 1,619,782 1,546,142 1,615,046 1,688,919 1,731,843 TOTAL EXPENDITURES 1,619,782 1,546,142 1,615,046 1,688,919 1,731,843 NET SOURCE (USE) OF FUNDS (98,830) (96,207) (43,408) (16,561) 48,595 FUND BALANCES, Beginning of Year 321,627 304,827 222,797 179,389 162,828 FUND BALANCES, End of Year 222,797$ 208,620$ 179,389$ 162,828$ 211,423$ MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 53 Revenue Summary Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Charges for Services: 54806 3rd Party Fleet Maintenance Charges 797,616$ 722,814$ 756,225$ 815,815$ 894,549$ 54901 Departmental Fleet Maintenance Chrgs 499,561 557,121 505,413 546,543 600,889 54902 Wash Bay Charges 42,662 - - - - 54903 Sales of Fuel 4,287 20,000 10,000 10,000 10,000 54000 Total Charges for Services 1,344,126 1,299,935 1,271,638 1,372,358 1,505,438 Other Revenues: 58205 Insurance Reimbursements - - - - - 58999 Miscellaneous Nonclassified Revenues 2,475 - - - - 58000 Total Other Revenues 2,475 - - - - Other Sources: 59201 Transfers In - General Fund 150,000 150,000 300,000 300,000 275,000 59303 Capital Lease Proceeds 24,351 - - - - 59000 Total Other Sources 174,351 150,000 300,000 300,000 275,000 50000 TOTAL REVENUES 1,520,952$ 1,449,935$ 1,571,638$ 1,672,358$ 1,780,438$ MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 54 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Fleet and Heavy Equipment 256,862 277,199 277,199 246,977 47,054 Recreation Center Equipment 28,034 104,703 113,903 182,888 11,252 Computer and Office Equipment 26,173 77,500 77,500 51,305 45,048 Machinery and Equipment - - - 39,000 18,857 Total 311,069$ 459,402$ 468,602$ 520,170$ 122,211$ Fund: Equipment Replacement Fund Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY This fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacements. The Equipment Replacement Fund is administered by the Finance Director with assistance from other department heads.. Section II, Page 55 Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Charges for Services 450,036$ 563,570$ 563,570$ 598,737$ 636,071$ Total Operating Revenues 450,036 563,570 563,570 598,737 636,071 Other Sources Police Forfeiture Revenue 4,155 - - - - Sales of Fixed Assets 58,360 3,500 12,555 27,000 4,000 Capital Lease Proceeds 124,608 188,062 188,062 - - Total Other Sources 187,123 191,562 200,617 27,000 4,000 TOTAL REVENUES 637,159 755,132 764,187 625,737 640,071 EXPENDITURES Capital Outlay: Fleet and Heavy Equipment 256,862 277,199 277,199 246,977 47,054 Recreation Center Equipment 28,034 104,703 113,903 182,888 11,252 Computer and Office Equipment 26,173 77,500 77,500 51,305 45,048 Machinery and Equipment - - - 39,000 18,857 TOTAL EXPENDITURES 311,069 459,402 468,602 520,170 122,211 NET SOURCE (USE) OF FUNDS 326,090 295,730 295,585 105,567 517,860 FUND BALANCES, Beginning of Year 2,169,340 2,169,340 2,495,430 2,791,015 2,896,582 FUND BALANCES, End of Year 2,495,430$ 2,465,070$ 2,791,015$ 2,896,582$ 3,414,442$ Fund Summary MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 Section II, Page 56 Original or Final Prev. Amend.Revised Adopted Proposed Account Actual Budget Budget Budget Budget Number Description 2013 2014 2014 2015 2016 Charges for Services: Equipment Rental Charges 54904 Town Manager 462$ 211$ 211$ -$ -$ 54904 Finance 382 381 381 - - 54904 Information Systems 25,381 31,663 31,663 42,216 44,834 54904 Nondepartmental 13,753 13,510 13,510 17,635 17,635 54904 Comm Dev - Administration 234 - - - - 54904 Comm Dev - Planning 1,621 1,855 1,855 1,621 847 54904 Comm Dev - Building Inspection 2,903 2,148 2,148 2,148 2,148 54904 Comm Dev - Town Produced Events - - - 1,467 1,482 54904 Police - Administration 7,462 7,222 7,222 10,683 10,683 54904 Police - Patrol 81,871 82,762 82,762 87,194 106,806 54904 Police - Investigations 5,244 4,427 4,427 5,443 5,443 54904 Engineering - 2,539 2,539 2,539 2,539 54904 Public Works - Administration 2,539 - - - - 54904 Public Works - Roads and Streets 75,932 86,254 86,254 86,700 79,965 54904 Public Works - Parks 62,797 - - - - 54904 Town Center West 18,232 15,624 15,624 15,989 22,035 54904 Transit - Operations 2,476 39,838 39,838 44,076 44,076 54904 Transit - Wash Bay - 22,003 22,003 22,237 22,237 54904 Fleet Maintenance 4,559 4,021 4,021 3,623 3,623 54904 Parks & Recreation - Special Events 2,588 2,099 2,099 - - 54904 Parks & Recreation - Administration 5,031 4,507 4,507 7,472 7,472 54904 Parks & Recreation - Aquatics 39,811 42,479 42,479 42,479 47,796 54904 Parks & Recreation - Fitness 54,870 56,670 56,670 55,856 61,334 54904 Parks & Recreation - Maintenance 38,143 - - - - 54904 Parks & Recreation - Youth Programs 209 209 209 - - 54904 Parks & Recreation - Cabin 3,536 1,496 1,496 5,710 6,240 54904 Parks & Recreation - Parks and Grounds - 63,028 63,028 60,482 60,709 54904 Parks & Recreation - Bldgs and Facilities - 78,625 78,625 83,167 88,167 54000 Total Charges for Services 450,036 563,570 563,570 598,737 636,071 Other Sources: 55120 Police Forfeiture Revenue 4,155 - - - - 59101 Sale of Fixed Assets 58,360 3,500 12,555 27,000 4,000 59303 Capital Lease Proceeds 124,608 188,062 188,062 - - 59000 Total Other Sources 187,123 191,562 200,617 27,000 4,000 50000 TOTAL REVENUES 637,159$ 755,132$ 764,187$ 625,737$ 640,071$ Revenue Detail MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 TOWN OF AVON DETAILED BUDGET REQUESTS 2015 Section II, Page 57 Department:N/A Program: Fleet and Heavy Equipment #811 Account 2015 2016 Number Account Name Justification Budget Budget EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Road/Bridge Dept: Pickup Truck with Plow - Replace #291 37,631$ Town Center West Maintenance: Pickup Truck with Plow - Replace #280 34,664$ Police Dept - Patrol: Chevy Tahoes (4) + Equipment for New Body Style Replace #330, 336, 334, 335 193,142 66501 Automobiles and Light Duty Trucks 227,806 37,631 Parks and Rec Dept - Parks: Snowblower Attachment - Replace #577 5,202 ATV - Replace #294s 9,423 Town Center West Maintenance: Club Car w Snow Blade - Replace #293 13,969 66599 Other Transportation Equipment 19,171 9,423 66000 Total Capital Outlay 246,977$ 47,054$ Fleet & Heavy Equip. to Auction in 2015: #334 Chevrolet Tahoe #335 Chevrolet Tahoe #321 Chevrolet Tahoe #322 Chevrolet Tahoe #280 Chevy Pickup Truck 2016: #267 GMC Pickup Truck #293 Club Car TOWN OF AVON DETAILED BUDGET REQUESTS 2015 Section II, Page 58 Department:N/A Program:Recreation Equipment #812 Account 2015 2016 Number Account Name Justification Budget Budget EQUIPMENT REPLACEMENT: Recreation Center Aquatics: Steam Room Generator 9,968$ - 66202 Building Improvements 9,968 - Aquatics: Diving Board 4,700 Tumble Bucket 4,400 New Aquatic Feature 13,489 Climbing Wall 7,137 Fitness: Stepmill (1)5,268 Ellipticals (8)48,800 AMT (1)8,640 FreeMotion Incline Trainers (2)11,279 Functional Trainer (1)4,268 Spin Bikes (11)19,507 Treadmills (5)43,572 Bench Press Station (1)1,290$ Cable Crossover (1)4,319 Dip Chin (1)3,669 Town Produced Events: 10 x10 Tent 1,974 66407 Athletic and Recreational Equipment 171,060 11,252 Town Produced Events: Mackie Powered Speakers 1,860 66499 Other Machinery and Equipment 1,860 - 66000 Total Capital Outlay 182,888$ 11,252$ TOWN OF AVON DETAILED BUDGET REQUESTS 2015 Section II, Page 59 Department:N/A Program:Computers and Office Equipment #813 Account 2015 2016 Number Account Name Justification Budget Budget EQUIPMENT REPLACEMENT: Computers and Office Equipment Police: Fingerprint System 15,486$ Toughbook MDTs (2)6,653$ 6,653 Engineering: Large Format Copier, Printer, Scanner 9,309 Information Systems: Virtual Server Host (2)36,699 Fleet Switch 7,953 Parks Garage Switch 800 Cabin Switch 800 TOA-CORE02 Switch 12,000 66402 Computers and Peripherals 51,305 45,048 66000 Total Capital Outlay 51,305$ 45,048$ TOWN OF AVON DETAILED BUDGET REQUESTS 2015 Section II, Page 60 Department:N/A Program:Machinery and Equipment #814 Account 2015 2016 Number Account Name Justification Budget Budget EQUIPMENT REPLACEMENT: Machinery and Equipment Police Dept - Patrol: Radar Trailer - Replace #867 11,489$ 66405 Public Safety Equipment - 11,489 Road and Bridge Dept: Plotter/Sign Maker - Replace #1127 7,368 Parks and Rec Dept - Parks: Mower/Sidewinder - Replace #660 & 775 39,000$ 66499 Other Machinery and Equipment 39,000 7,368 66000 Total Capital Outlay 39,000$ 18,857$ Section III, Page 1 Original or Final Prev. Amend.Revised Proposed Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Fund: Capital Projects Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT SEE LINE ITEM DETAIL DEPARTMENT FINANCIAL SUMMARY The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected revenues reflect the current real estate market and new development, including the Wyndham timeshare project. The projects recommended in the Fund were selected based on several criteria including major maintenance of the Town’s existing facilities, preparation for the 2015 World Cup Skiing Championships, and projects identified has high priorities in adopted planning documents such as the H.A. Nottingham Park Master Plan, Comprehensive Transportation Plan and the Recreation Trails Master Plan. The Town prepares a Five-Year Capital Improvements Program, which is important to the long-term planning of infrastructure development and maintenance. The Capital Projects Fund is administered by the Town Engineer. Two engineers in the Engineering Department spend approximately 45% of each position's time on planning and implementation of the Fund and Five-Year Program. Proportional monies for the engineer's salary are transferred to the General Fund. Section III, Page 2 Fund Summary Original or Final Prev. Amend.Revised Proposed Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 1,574,502$ 1,600,000$ 2,100,000$ 3,825,312$ 3,318,080$ Intergovernmental 7,419,767 1,210,344 1,180,344 30,000 1,605,000 Investment Earnings 11,595 9,003 9,003 3,741 13,372 Other Revenue 528 1,500 68,943 - - Total Operating Revenues 9,006,392 2,820,847 3,358,290 3,859,053 4,936,452 Other Sources: Bond Proceeds - - 9,829,000 - - Operating Transfers-In 1,150,488 2,574,786 3,899,786 120,000 320,000 Total Other Sources 1,150,488 2,574,786 13,728,786 120,000 320,000 TOTAL REVENUES 10,156,880 5,395,633 17,087,076 3,979,053 5,256,452 EXPENDITURES Capital Improvements: Facilities 8,885,980 1,583,290 7,468,290 2,705,000 80,000 Land and Land Improvements 1,043,943 140,000 120,000 - 500,000 Roads and Streets 633,623 4,775,760 4,987,089 2,381,679 4,343,378 Utilities - - - - - Water Fund Projects 1,150,488 239,535 139,535 - 100,000 Communications and Technology 85,581 135,000 135,000 - - Strategic Planning 3,500 5,000 5,000 - - Debt Service: Bond Issuance Costs - - 216,975 - - Capital Leases - 153,006 153,006 121,265 121,265 Total Capital Improvements 11,803,115 7,031,591 13,224,895 5,207,944 5,144,643 Other Uses Operating Transfer-Out - General Fund 201,006 207,121 207,121 1,538,335 219,735 Operating Transfer-Out - Debt Service Fund 714,666 712,829 732,375 808,487 961,817 - - Total Other Uses 915,672 919,950 939,496 2,346,822 1,181,552 TOTAL EXPENDITURES 12,718,787 7,951,541 14,164,391 7,554,766 6,326,195 NET SOURCE (USE) OF FUNDS (2,561,907) (2,555,908) 2,922,685 (3,575,713) (1,069,742) FUND BALANCE, Beginning of Year 6,186,560 3,624,653 3,624,653 6,547,338 2,971,625 FUND BALANCE, End of Year 3,624,653$ 1,068,745$ 6,547,338$ 2,971,625$ 1,901,883$ Fund Balances Restricted For: Capitalized Interest -$ -$ 245,162$ -$ -$ Town Hall Tenant Finish - - 2,520,000 - - Street Improvements - - 3,706,200 1,624,521 626,143 Asphalt Overlay - - - 120,000 240,000 Unassigned: Unreserved 3,624,653 1,068,745 75,976 1,227,104 1,035,740 Total Fund Balances 3,624,653$ 1,068,745$ 6,547,338$ 2,971,625$ 1,901,883$ MUNICIPAL SERVICES Capital Projects Fund #41 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Section III, Page 3 Proposed Current Revised Proposed Actual Budget Budget Budget 2013 2014 2014 2015 2016 2017 2018 2019 REVENUES Real Estate Transfer Tax:1,574,502$ 1,600,000$ 2,100,000$ 3,825,312$ 3,318,080$ 3,190,368$ 2,000,000$ 2,000,000$ Interest Earnings 11,595 9,003 9,003 3,741 13,372 10,460 16,388 19,675 Intergovernmental: Federal/State: FTA 90 SGR 6,311,171 44,894 44,894 - - - - - FTA / CDOT - ARRA 523,000 - - - - - - - CDOT FASTER 585,596 100,000 100,000 - - - - - GOCO Grant - Eagle Valley Trail - Phase 1 - 498,000 498,000 - - - - - CDOT Grant - Eagle Valley Trail - Phase 3 - - - - 1,355,000 - - - GOCO Grant - Playground - - - - 250,000 - - - Local Government: ECO Grant - Traer Creek Bus Stop - 30,000 - 30,000 - - - - Eagle County Trails Grant - Phase 2 - 522,000 522,000 - - - - - Eagle County Trails Grant - Saddleridge Trail - 15,450 15,450 - - - - - Other Revenues: Fireplace Fees - 1,500 1,500 - - - - - Donations and Contributions - - 27,000 - - - - - Developer Reimbursements - - 25,693 - - - - - Nonclassified 528 - 14,750 - - - - - Total Operating Revenues 9,006,392 2,820,847 3,358,290 3,859,053 4,936,452 3,200,828 2,016,388 2,019,675 Other Sources: Debt Proceeds - Street Improvements - - 3,800,000 - - - - - Debt Proceeds - Avon Town Hall - - 6,029,000 - - - - - Transfers-in General Fund: - Nottingham Park Pavilion - 700,000 700,000 - - - - - - Short-term Loan - - 1,325,000 - - - - - - Asphalt Overlay - - - 120,000 120,000 120,000 120,000 120,000 Transfers-in Avon URA (Mall Improvement Project)- 700,000 700,000 - - - - - Transfers-in Community Enhancement Fund - Nottingham Park Pavilion 508,000 - - Mall Improvement Project - - 608,000 - - - - - - 2016 Power line Undergrounding - - - - 100,000 - - - Transfers-in Facilities Reserve Fund (Capital Projects Fund Consolidation)- 413,251 413,251 - - - - - Transfers-in Water Fund 1,150,488 253,535 153,535 - 100,000 - - - Total Other Sources 1,150,488 2,574,786 13,728,786 120,000 320,000 120,000 120,000 120,000 Total Revenues and Sources of Funds 10,156,880$ 5,395,633$ 17,087,076$ 3,979,053$ 5,256,452$ 3,320,828$ 2,136,388$ 2,139,675$ Projected CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Section III, Page 4 Proposed Current Revised Proposed Actual Budget Budget Budget 2013 2014 2014 2015 2016 2017 2018 2019 Projected EXPENDITURES Capital Improvements: Facilities 8,885,980 1,583,290 7,468,290 2,705,000 80,000 - 75,000 300,000 Land and Land Improvements 1,043,943 140,000 120,000 - 500,000 625,000 - - Roads and Streets 633,623 4,775,760 4,987,089 2,381,679 4,343,378 776,143 650,000 950,000 Utilities - - - - - - - - Water Fund Projects 1,150,488 239,535 139,535 - 100,000 - - - Communications and Technology 85,581 135,000 135,000 - - - - - Strategic Planning 3,500 5,000 5,000 - - - - - Debt Service: Debt Issuance Costs - - 216,975 - - - - - Capital Leases - 153,006 153,006 121,265 121,265 121,265 121,265 94,986 Total Expenditures 11,803,115 7,031,591 13,224,895 5,207,944 5,144,643 1,522,408 846,265 1,344,986 Other Uses: Operating Transfers Out - General Fund: - Engineering Department Salary and Operations 176,006 207,121 207,121 213,335 219,735 226,327 233,117 240,110 - 2014 Winter Wondergrass Festival 25,000 - - - - - - - - Repayment of Short-term Loan - - - 1,325,000 - - - - Operating Transfers Out - Debt Service Fund: - 2010 Certificates of Participation Notes 250,081 247,581 257,854 252,165 253,265 254,214 254,664 250,133 - Town Hall & Parking Facility - - - 248,495 399,058 395,658 397,258 398,758 - 1999 Revenue Refunding Bonds (Rec Center)464,585 465,248 474,521 - - - - - - 2015-17 Street Improvements - - - 307,827 309,494 302,926 302,931 302,825 Total Other Uses 915,672 919,950 939,496 2,346,822 1,181,552 1,179,125 1,187,970 1,191,826 Total Expenditures and Uses of Funds 12,718,787 7,951,541 14,164,391 7,554,766 6,326,195 2,701,533 2,034,235 2,536,812 Net Source (Use) of Funds (2,561,907) (2,555,908) 2,922,685 (3,575,713) (1,069,742) 619,296 102,153 (397,137) Fund Balance, Beginning of Year 6,186,560 3,624,653 3,624,653 6,547,338 2,971,625 1,901,883 2,521,178 2,623,331 Fund Balance, End of Year 3,624,653$ 1,068,745$ 6,547,338$ 2,971,625$ 1,901,883$ 2,521,178$ 2,623,331$ 2,226,194$ Fund Balances Restricted For: Capitalized Interest -$ -$ 245,162$ -$ -$ -$ -$ -$ Town Hall Tenant Finish - - 2,520,000 - - - - - Street Improvements - - 3,706,200 1,624,521 626,143 - - - Asphalt Overlay - - - 120,000 240,000 360,000 480,000 600,000 Unassigned: Unreserved 3,624,653 1,068,745 75,976 1,227,104 1,035,740 2,161,178 2,143,331 1,626,194 Total Fund Balances 3,624,653$ 1,068,745$ 6,547,338$ 2,971,625$ 1,901,883$ 2,521,178$ 2,623,331$ 2,226,194$ CAPITAL PROJECTS INVENTORY 5-YEAR PLAN INVENTORY DETAIL Section III, Page 5 Proposed Estimated Total 2012 and Current Revised Project Cost Proposed Project Prior Yr.Actual Budget Budget To-Date Budget Budget Actuals 2013 2014 2014 2014 2015 2016 2017 2018 2019 CAPITAL IMPROVEMENT PROJECTS Project #Facilities: General Government Facilities: 11010 IT Server Room HVAC Upgrades 14,830$ -$ 14,830$ -$ -$ 14,830$ -$ -$ -$ -$ -$ 11011 Town Hall Acquisition and Closing Costs 3,200,000 - - - 3,200,000 3,200,000 - - - - - 11012 Town Hall Tenant Finish 2,520,000 - - - - - 2,520,000 - - - - Transit / PW Facilities Improvement Project: 13005 Public Works Improvements, (On-site and Lot 5)719,474 405,609 171,693 142,172 142,172 719,474 - - - - - 13008 Final Design /Engineering Services (Grant #90)857,333 678,370 178,963 - - 857,333 - - - - - 13009 Transit Facility Construction (Grant #90)8,543,719 1,325,508 7,162,093 56,118 56,118 8,543,719 - - - - - 13010 Transit Facility Construction (FASTER Grant)1,250,000 575,560 674,440 - - 1,250,000 - - - - - 13011 Transit Facility Construction (ARRA Grant)524,183 - 524,183 - - 524,183 - - - - - Public Works Facilities 13012 Cinder De-icer Storage 200,000 - - - - - - - - - 200,000 13013 Large Vehicle Storage 100,000 - - - - - - - - - 100,000 Transportation Facilities 14005 Fuel Spill Cleanup 86,093 84,915 1,178 - - 86,093 - - - - - 14006 Avon Station / Lot 61 Encroachment 799 - 799 - - 799 - - - - - 14010 Fleet Maintenance EPDM Roof Replacement 80,000 - - - - - - 80,000 - - - 13005 Transit Bus Stop - I70 RTF 8,471 - 8,471 - - 8,471 - - - - - 14013 Transit Bus Stop Improvements 75,000 - - - - - - - - 75,000 - 14011 Transit Bus Stop - Christy Sports/City Market 125,000 - - 125,000 - - 125,000 - - - - 14012 Transit Bus Stop - Traer Creek Plaza 60,000 - - 60,000 - - 60,000 - - - - Cultural and Recreational Facilities: 15008 Recreation Center EPDM Replacement 149,330 - 149,330 - - 149,330 - - - - - 15009 Recreation Center - Locker Room Remodel 120,000 - - 100,000 120,000 120,000 - - - - - 15010 Recreation Center Remodel - Yoga & Weight Room 80,000 - - 100,000 80,000 80,000 - - - - - 15011 Nottingham Park Stage Design 70,000 - - 70,000 70,000 70,000 - - - - - 15012 Nottingham Park Stage Construction 3,800,000 - - 930,000 3,800,000 3,800,000 - - - - - Land and Land Improvements: 21009 Forest Service Land Acquisition 1,031,171 29,371 1,001,800 - - 1,031,171 - - - - - H.A. Nottingham Park Improvements 21015 Nottingham Park Capital Imprvmnts 2013 Program 42,143 - 42,143 - - 42,143 - - - - - 21016 Nottingham Park Zone C Imprvmnts - Playground 550,000 - - 70,000 50,000 50,000 - 500,000 - - - 21017 Nottingham Park - Remodel Restrooms 275,000 - - - - - - - 275,000 - - 21018 Nottingham Park Athletic Field Drainage Imprvmnts 70,000 - - 70,000 70,000 70,000 - - - - - 21019 Upper Athletic Field Replacement 350,000 - - - - - - - 350,000 - - Projected CAPITAL PROJECTS INVENTORY 5-YEAR PLAN INVENTORY DETAIL Section III, Page 6 Proposed Estimated Total 2012 and Current Revised Project Cost Proposed Project Prior Yr.Actual Budget Budget To-Date Budget Budget Actuals 2013 2014 2014 2014 2015 2016 2017 2018 2019 CAPITAL IMPROVEMENT PROJECTS Projected Project #Roads and Streets: Streetscape Improvements 31014 Avon Rd. Streetscape Update 484,000 - - 300,000 184,000 184,000 300,000 - - - - 31020 Avon Rd. Street Lights 200,000 - - 200,000 200,000 200,000 - - - - - 32014 Avon Rd. UPRR Bridge Façade 104,295 - 104,295 - - 104,295 - - - - - 31018 Post Blvd. Landscaping Improvements 368,000 - - 331,000 368,000 368,000 - - - - - 31019 Post Blvd. Electrical Assessment and Street Lights 78,000 - - 8,000 78,000 78,000 - - - - - 35003 Roundabout #4 TCW Feature 60,000 - - - 60,000 60,000 - - - - - 31022 Avon Rd./I70 Overpass Pedestrian Improvements 100,000 - - - - - - 100,000 - - - 31023 Metcalf Road - Retaining Wall Stabilization 100,000 - - - - - - 100,000 - 31024 Roundabout #4 TCW Art Element 250,000 - - - - - - 250,000 - - - Street Improvements: 31015 2014 Mall Improvements 1,992,703 - - 1,900,000 1,992,703 1,992,703 - - - - - 33015 Annual Paving/Road Improvements N/A - 495,016 763,760 763,760 NA 2,081,679 998,378 626,143 500,000 250,000 32015 US Hwy 6 Shoulder Widening Contribution 50,000 - - 50,000 50,000 50,000 - - - - - 32016 Buck Creek Road Bridge Approach Slab Repair 95,000 - - - - - - 95,000 - - - 34024 B/C Blvd. Bike Lanes - - - 35,000 - - - - - - - 32017 Metcalf Road Bike Climbing Lane - Phase 2 700,000 - - - - - - - - - 700,000 Multi-Modal/Alternative Mobility: 34017 Eagle Valley Trails Phase 1 (GOCO Grant Funded)561,000 - - 561,000 561,000 561,000 - - - - - 34023 Eagle Valley Trails Phase 2 (ECO Funded)522,000 - - 522,000 522,000 522,000 - - - - - 34015 Eagle Valley Trails Phase 3 (CDOT Funded)2,850,000 - - - 50,000 50,000 - 2,800,000 - - - 34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - - - - - - 100,000 - - - Recreational Trails Program:- 34018 Beaver Creek Overlook Trail Improvements 34,312 - 34,312 - - 34,312 - - - - - 34019 West Avon Preserve Trail Improvements 157,626 - - 95,000 157,626 157,626 - - - - - 34020 West Avon Parcel Access Improvements - - - 10,000 - - - - - - - 34021 Nottingham Trail-Buck Creek Trail connector 50,000 - - - - - - - 50,000 - - 34022 Buck Creek Trail Improvements 150,000 - - - - - - - - 150,000 - Utilities - - - - - - - - - - - Water Fund Projects: 61010 Nottingham Lake Liner Replacement 1,300,000 9,977 1,150,488 139,535 139,535 1,300,000 - - - - - 21020 Pump House Pump Replacement 100,000 - - 100,000 - - - 100,000 - - - Communications and Technology Communications: 81006 UHF Radio System and Repeater 32,380 - 32,380 - - 32,380 - - - - - 81007 Enterprise-wide Security Camera System Upgrade 30,760 - 30,760 - - 30,760 - - - - - e-Gov.: 81008 Digital Ticketing 60,000 - - 60,000 60,000 60,000 - - - - - 81005 Paperless Packets 22,441 - 22,441 - - 22,441 - - - - - 81009 CityVision Budgeting and BPM Software 40,000 - - 40,000 40,000 40,000 - - - - - 81010 Timekeeping Software and Peripheral Devices 35,000 - - 35,000 35,000 35,000 - - - - - CAPITAL PROJECTS INVENTORY 5-YEAR PLAN INVENTORY DETAIL Section III, Page 7 Proposed Estimated Total 2012 and Current Revised Project Cost Proposed Project Prior Yr.Actual Budget Budget To-Date Budget Budget Actuals 2013 2014 2014 2014 2015 2016 2017 2018 2019 CAPITAL IMPROVEMENT PROJECTS Projected Project #Strategic Planning Planning and Consulting: 79108 Feasibility Study - Town Center West Lots B & C 3,500 - 3,500 - - 3,500 - - - - - 79110 Recreation Center Expansion: Exhibits & Displays 5,000 - - 5,000 5,000 5,000 - - - - - Total Capital Improvement Projects 35,538,563$ 3,109,310$ 11,803,115$ 6,878,585$ 12,854,914$ 26,508,563$ 5,086,679$ 5,023,378$ 1,401,143$ 725,000$ 1,250,000$ CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 8 Facilities Town Hall Server Room HVAC Project Description: The current server room is prone to overheating when the power goes out or the air condition units fail which will damage the servers. The project includes fail-over protection with another air conditioning unit on a different circuit, UPS protection for electrical spikes and surges, UPS fail notification system for IT staff and shut down of servers, new environmental monitors, and improved venting and circulation of the rack systems. Budget: 2013 $14,830 Town Hall Acquisition, Closing Costs and Tenant Finish Description: The Skier Building is located on Mountain Vista Lot 4 and has been evaluated for purchase and finish completion for use as Avon’s Town Hall. The Skier Building is in a most desirable location in the core of Avon and located on the Pedestrian Mall. It will bring vibrancy to the Pedestrian mall. Budget: 2014 $3,200,000 – Acquisition & Closing Costs 2015 $2,500,000 – Tenant Finish Relocating Public Works Operations Description: Public Works operations and modular building will be relocated at the existing site located at 500 Swift Gulch Road to make way for new bus storage building. The proposed improvements consist of relocating the existing modular office facility and accessory structures 500 feet north on the site. Also, the project includes installing improvements such as fencing and landscaping at 375 Yoder Avenue so that some Public Works operations can be located there. The office furniture for the bus storage facility and mezzanine that is not grant eligible is included with this project. Status: The project started in June 2012 and will be completed in 2014. Budget: 2012 $405,609 2013 $171,693 2014 $142,172 I-70 Regional Transportation Operations Facility (I70-RTOF) Project Description: The I-70 RTOF project consists of improvements to site infrastructure, construction of a 24- stall bus storage and maintenance facility and relocation of the public works modular building. The project is funded with $2,100,000 of Town Funds, $7,500,000 Federal Transit Administration Grant, $1,000,000 Colorado Department of Transportation FASTER Grant and $523,000 American Resource and Recovery Act Grant. Status: The project construction started in June 2012 and was completed in Fall of 2014. Budget: 2012 $2,579,438 2013 $8,539,679 2014 $56,118 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 9 Cinder and De-Icer Storage Description: The uncovered cinder pile leaches deicer into the soil and drainage ways when it rains or snows on the pile. Also the cinders regularly freeze into large clumps making it difficult to load into the snowplows. The structure will prevent snow from landing on the pile and causing these issues thus improving snowplowing efficiency and mitigating environmental impacts. A dome-style structure would be constructed where the existing pile is located and will be partially obstructed from public view. 2019 $200,000 Large vehicle storage for the Road and Bridge Department Description: When snow accumulates in the V-Box located on the back of the snow plow, it will freeze the auger that discharges the cinders onto the road. It takes up to 4-hours to defrost the cinders and auger in a garage. This lowers the reliability and efficiency of the snowplowing operations. A covered, non-heated structure will prevent snow from landing in the V-Box. 2019 $100,000 Fuel Spill Clean-up Description: The clean-up of a fuel spill that was discovered during excavation for the I-70 ROTF around the oil water separators. Budget: 2012 $84,915 2013 $1,178 Fleet Maintenance EPDM Roof Replacement Description: EPDM roofs have an expected life span of 20-years and the existing room will reach its expected life in 2016. This project will replace the EPDM roof with a similar material. Budget: 2016 $80,000 Transit Bus Stop Improvements Description: Most of the existing transit stops have minimal signage, seating and no shelters. This project would improve the signage and add seating or shelters to improve the bus riding experience. Budget: 2018 $75,000 Transit Bus Stop – Christy Sports/City Market Description: This project will place bus shelters at Christy Sports and City Market bus stops. CDOT grant funds will be applied for the shelters. Budget: 2015 $125,000 (2 shelters) Transit Bus Stop - Traer Creek Plaza Description: This project will place a bus stop at Traer Creek Plaza in East Avon. ECO CDOT funds will provide for 50% of the funding. Budget: 2015 $60,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 10 Recreation Center EPDM Replacement Description: The existing flat EPDM roofs are approaching the end of their 20-year life span. The roofs frequently leak during rain events and snowmelt events, particularly in the aerobic room. This project will replace the existing EPDM on the three flat roofs on the recreation center. Budget: 2013 $149,330 Recreation Center - Locker Room Remodel Description: The existing showers in the recreation center are nearly 20-years old and are due for an upgrade. The showers will be re-tilled, new plumping fixtures installed, and shower stalls replaced. The concrete slabs around the pool deck have settled causing a trip hazard and need to be repaired. The project is recommended to occur in 2014 in order spruce up the recreation center for the 2015 Alpine World Ski Championships. Budget: 2014 $120,000 Recreation Center Remodel - Yoga Studio and Weight Room Description: A Yoga studio will be created in existing space and the Weight Room will be relocated upstairs to provide more space. As these two amenities are used frequently by guests, these enhancements would not only benefit patrons, but would enhance the visual quality of the Recreation Center. Budget: 2014 $40,000 2015 $40,000 Nottingham Park Stage Design Description: Design and planning for construction of a permanent stage in H.A. Nottingham Park near the upper athletic field to house numerous type of events including music, and stage. Budget: 2014 $70,000 Nottingham Park Stage Construction Description: Construct a permanent stage in H.A. Nottingham Park near the upper athletic field to house numerous type of events including music, and stage. The performing arts pavilion will require a minimum stage size of approximately 25 feet by 35 feet, a roof, back of house space and electrical service. The stage can be constructed so that it will not encroach into the existing field by constructing the back of house operations to the side of the stage. Budget: 2013 $ 70,000 2014 $3,800,000 Land and Land Improvements Forest Service Land Acquisition Description: Participation with the US Forest Service, Eagle County, the Colorado State Land Board, and the Eagle Valley Land Trust, in a series of land exchanges that will permanently protect 2,140 acres of public lands. Status: The land acquisition closed on May 9th, 2013. Budget: 2012 $29,371 2013 $1,001,800 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 11 2013 Nottingham Park Capital Improvements 2013 Program Description: The scope of these improvements in the park includes upgrading the playground equipment to meet current standards, resurfacing the tennis courts and replacing some park benches. Budget: 2013: $42,123 Nottingham Park – Zone C Improvements - Playground Description: This project will replace the existing playground equipment with a new facility in its current location. The Park Master Plan recommended moving the playground to the current location of the restrooms. The location is recommended to be changed due to funding constraints. The new playground will be designed in 2014 for construction in 2016. Staff will seek out grant opportunities in 2015 to assist with funding the playground. Budget: 2014 $50,000 2016 $500,000 Nottingham Park – Remodel Restrooms Description: The existing restrooms are due for a remodel because of their location in the park and the on-going vandalism that occurs in the facility. The remodel will incorporate vandalism resistant fixtures and security features. Budget: 2017 $275,000 Nottingham Park Athletic Field Drainage Improvements ($14,000 from Water Fund) Description: Drainage improvements corrected the low level of the southwestern portion of the athletic field. Budget: 2014 $70,000 Nottingham Park – Athletic Field Replacement Description: The replacement of the 15-year old turf is also overdue. Most sand based athletic fields have a life span of 10-15 years under normal wear and tear and with yearly maintenance (aeration, fertilizing, top-dressing and over-seeding). Due to wear and tear from events such as Lacrosse, Soccer, Pond Hockey, Snowball, etc., the turf has been replaced in sections causing thin spots which have an impact on athletic play as well as overall aesthetics. Also, athletic field technology has advanced in the last 15 years to the point that sand based fields are no longer recommended. The new standard is for a sand/soil hybrid which better stands up to use. Budget: 2017 $350,000 Roads, Streetscape, and Trails Avon Road Streetscape Update Description: The landscaping and streetscape was installed in 1998 and is showing signs of wear. Also, some of the landscaping is not compatible with the high traffic environment and needs to be replaced with hardier species. The project will repair and update the streetscape and modify the landscaping plan to include drought tolerant species that are compatible with a high traffic environment. Budget: 2014 $184,000 2015 $300,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 12 Avon Road Streetlights Description: The streetlights along Avon Road are depreciated and not energy efficient. The project will repair and update the streetlights. Budget: 2014 $200,000 Avon Road/Railroad Bridge Façade Update Description: The railroad bridge over Avon Road has a façade that is owned by the Town of Avon. The design and color scheme has not changed since the bridge was constructed in 1994. The project updated the color scheme, repaired damage and added design features to update the aesthetic look. This project is a priority for the 2015 World Cup Ski Championships. Status: The project was completed in 2013. Budget: 2013 $104,295 Post Boulevard Landscaping Improvements Description: The landscaping and streetscape along Post Boulevard is now maintained by the Town of Avon. The project will upgrade the landscaping along Post Boulevard as in recent past there was a lack of maintenance by Traer Creek. This project is a priority for the 2015 World Cup Ski Championships. Budget: 2014 $368,000 Post Boulevard Electrical Assessment and Street Lights Description: The streetlights along Post Boulevard are showing signs of wear and some do not work. The project includes an electrical assessment and will repair and update the streetlights. Budget: 2014 $78,000 Roundabout #4 TCW Feature Description: Construct a temporary 2015 AWSC monument for the 2015 World Ski Championships. This will be constructed at Roundabout #4 along Avon Road. Budget: 2014 $60,000 Avon Road/I-70 Interchange Pedestrian Improvements Description: The pedestrian experience along Avon Road underneath I-70 is important because it connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road neighborhood with the Town Core. It has poor connectivity, light poles in the way, and winter icing issues. The project will widen the path to the west separating it from traffic, replace the lighting and improve the safety in the area. Budget: 2016 $ 100,000 Metcalf Road Retaining Wall Stabilization Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not stabilized during its original construction. The cliff is made up of loose sandstone that is steadily eroding and causing the lot immediately above to gradually erode toward the existing structure’s foundations. This project will install a retaining wall to prevent further erosion of the steep slope. Status: The condition of the slope does not present an immediate concern. Therefore, the design and construction of the project has been budgeted for 2017. Budget: 2017 $ 100,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 13 Roundabout #4 TCW Art Element Description: This central roundabout requires a distinctive monument to identify the Avon core. A specialized piece will be designed and constructed by not later than June, 2016. Budget: 2016 $250,000 2014 Pedestrian Mall Improvements in West Town Center Description: The project scope begins at the roundabout intersection of West Benchmark Road and Avon Road, extending west past the ‘old’ transit stop and thereafter follows the existing pedestrian mall to the Prater Lane Day Care at intersection with Benchmark Road. Lettuce Shed Lane, between the Seasons and Lot 61 is also included in the study area. The project goals are to enhance the overall pedestrian experience of the mall, by improving landscape, paving, site furnishings, signage, and lighting and establish better spatial relationships with surrounding properties including office and residential buildings, restaurants, shops, businesses, civic services and parking lots. The overarching goal is to elevate the setting, image and appeal of Town Center by and establishing a more successful pedestrian connection between Avon Road with the civic area of town to west, which includes Nottingham Park, the Recreation Center, and Library. Budget: 2014 $1,970,000 Annual Paving/Road Improvements Description: The Town’s annual street resurfacing and pavement maintenance program generally consists of asphalt overlays, slurry seals and related surface treatments such as curb and gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or adjustment. New to this program is the addition of slurry seals to residential roads and rural roads in the Town. The slurry seals will extend the life of the asphalt by 4 to 5 years and is used in neighboring communities, including Vail and Eagle. The cost-benefit is significant because slurry seals cost 10% of what a road overlay costs resulting in a 2.5 return on investment. The slurry seal extends the life by preventing moisture from entering the road structure and reducing deterioration of the asphalt by ultra-violet radiation. The goal of the program is to start a 5-year slurry seal rotation and 20-year rebuild rotation for the roads. The paving locations are determined annually based on the Asphalt Paving Association rating system. The 2014 COP issue of $3,800,000 provided funding for the first three years of improvements. Budget: 2014 $763,760 2015 $2,081,679 2016 $998,378 2017 $626,143 2018 $500,000 2019 $250,000 U.S. Hwy. 6 Shoulder Widening Description: Contribution to CDOT to widen the shoulders along Hwy. 6 near Avon. This a partnership with CDOT, Eagle County, Edwards Community Authority, and Edwards Metro District to widen the shoulders to at least 4 feet to improve bicyclist safety. Budget: 2014 $50,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 14 Buck Creek Road bridge approach slabs Description: Replace the existing approach slabs of the lower bridge with a different slab to prevent the excessive heaving. The slab heaving creates a drivability issue and makes snowplowing difficult. Budget: 2016 $95,000 B/C Blvd. Bike Lanes Description: Design and construct bike lanes along Beaver Creek Boulevard to enhance sustainability and promote a bike-friendly culture in the Town of Avon. The design and construction of the project was budgeted for 2014, but now is included in the 2015 street improvement program. Metcalf Road Bike Climbing Lane – Phase 2 Description: Complete the construction of a bike climb lane along Metcalf Road to enhance sustainability and promote a bike-friendly culture in the Town of Avon. Phase 1 is planned in the 2015 street improvements. The design and construction of the project has been budgeted for 2019. Budget: 2019 $700,000 Eagle Valley Trails Phase 1 (GOCO Grant Funded) Description: Project included construction of a pedestrian/bike bridge over the Eagle River and trail from Hurd Lane to Avon Road. Budget: 2014 $561,000 Eagle Valley Trails Phase 2 (ECO Funded) Description: With ECO Trail funding, the regional trail was extended from Avon Road across Beaver Creek. Budget: 2014 $522,000 Eagle Valley Trails Phase 3 – Avon Road to Stonebridge (CDOT Funded) Description: The final phase of the trail will be completed in 2016. CDOT grant funds will provide $1,350,000 of the project costs. Budget: 2014 $50,000 2016 $2,900,000 Beaver Creek Overlook Trail Improvements Description: This project includes adding 6 stall parking lot across the street from Town owned property to alleviate neighborhood impacts of the trailhead. The project is included with the 2013 Street Improvement program. Budget: 2013 $30,000 West Avon Preserve Trail Improvements Description: This project will provide for six plus miles of new multi-trails in the West Avon Preserve. Expenditures include signage, land acquisition and construction costs. Budget: 2014 $157,600 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 15 West Avon Preserve Access Improvements Description: This project will provide for several on-street parking spaces. No funding is needed to meet the objectives. Nottingham Trail-Buck Creek Trail Connector Description: This spur trail will connect the existing Nottingham Road Bike Path to the Buck Creek Road/Nottingham Road intersection. The scope includes a paved trail from path to Nottingham Road, pedestrian improvements at the intersection, and pedestrian improvements from the intersection to the Buck Creek Trailhead. A portion of this scope was originally proposed as part of the postponed Nottingham Road improvement project. Status: This project is scheduled for implementation in 2017 and is dependent on available funding. Budget: 2017 $50,000 Buck Creek Trail Improvements Description: Construction of a gravel surface trail on the east side of Buck Creek from Swift Gulch Road north to the existing Buck Creek trailhead. The easement for this project was dedicated to the Town as part of the Buck Creek PUD. Budget: 2018 $150,000 Water Nottingham Park Lake Liner Replacement Description: Benchmark Lake was constructed in 1978 with a PVC liner that has an expected 15 year life span. The liner has not been replaced since it was originally installed and has deteriorated to the point where it leaks approximately 2 to 3 cfs of water. The liner will be replaced with a more durable liner material and accumulated sediment. Also, several other improvements are planned for the lake including improving the beach area, grading a shallow area for figure skating, replacement of irrigation intake structure, cleaning the sediment pond and replacing several inlet pipes. Status: Construction was completed in 2014. Budget: 2012 $50,000 2013 $1,300,000 2014 $139,500 Pump House Pump Replacement Description: The Nottingham Park Irrigation Pump-house needs several improvements that will help improve efficiency and extend pump life. Currently, the pumps are not the same size. Upsizing the smaller pump to match the primary pump will allow the pumps to alternate on a weekly basis, which will extend the life of both pumps by more evenly matching working hours. The addition of new pump monitors (i.e., low flow alarms, high flow or break alarms, and a flow meter) will help to conserve water by allowing the irrigation system to monitor watering use and adjust flow based on local weather data and type of landscaping. A VFD drive will lessen the impacts of the startup process by slowly bring the systems flow and pressure online based on demand, thus reducing breaks and damage to the system. Budget: 2014 $100,000 2016 $100,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 16 Communications and Technology UHF Radio System and Repeater Description: The Town currently uses Sprint / Nextel push to talk technology to communicate among departments without the need to place a cell phone call when they need to talk to another employee. This technology is changing in the summer of 2013 and our testing to date has not proven to be a satisfactory communication solution for the departments. The affected groups are recreation special events, police department, parks, fleet and public works. The Town owns a private UHF radio band that can be accessed via an antenna being placed within the Town. Each department would need to purchase radios so they would have the necessary number to cover shifts and special events. The Nextel / Sprint push to talk phones that are used only for that function would go away, saving the Town an estimated $8,900 per year in cell phone costs. Once the radios are purchased and the tower and antenna are installed, there are no monthly fees associated with operation of the radio system. Status: This is a budget estimate based on one quote the Town has received to date. A full project RPF will be performed early in 2013 to have this completed before the Nextel / Sprint system is changed over in the summer. Budget: 2013 $32,380 Enterprise-wide Security Camera System Upgrade Description: Upgrade of the existing security camera system in the Recreation Center, as well as an upgrade to the existing system in the Police Department. This will create one central system that can be used in the Municipal Building, the Recreation Center and the Cabin. Other locations can be added to this system in the future. Many of the cameras in the Recreation Center are not operational and they are all very old technology and poor quality. This would include adding a few more cameras throughout the Municipal Building as well as replacing all existing cameras in the Recreation Center and the Cabin with new Ethernet networked cameras that can be viewed from any Town of Avon network computer. This new system will also provide the Town with video data capture for up to 30 days at a time for historical purposes Status: This will allow the Town to have a centralized security camera system that the Town of Avon Police Department is already trained and familiar with the operation and use of. Budget: 2013 $30,515 Digital Ticketing Description: Currently all tickets issued by the police department are manually written out by the officer at the time the ticket is issued. The ticket is then manually entered into the Intergraph system that the police department uses for ticket tracking purposes. The ticket is then also manually entered into the Sleuth court system so the ticket can be tracked in the Avon Municipal Court application. An electronic ticketing solution would allow officers to scan the driver’s license and all of that data would be captured electronically to a handheld device. The officer can complete the ticket on the device, print out a hard copy to give to the citizen and they are done. The electronic information can then be downloaded from the hand held device and automatically interfaced to the Integraph and Sleuth Court system which would eliminate all of the duplication of effort that exists today in both systems. Status: This project is scheduled for a 2014 installation Budget: 2014 $60,000 CAPITAL PROJECT DESCRIPTIONS _____________________________________________________________________________________________________________________________________________________________________________________ Section III, Page 17 Paperless Packets Description: Laserfiche system acquired. Budget: 2013 $22,441 City Vision Budget Software Description: City Vision is an affordably priced integrated budgeting, analysis and reporting solution that streamlines and simplifies the overall budgeting process. Budget: 2014 $40,000 Timekeeping Software and Peripheral Devices Description: The timekeeping software assists in monitoring employee time and attendance, control labor costs, help minimize compliance risks and improve workforce productivity through data collection. Budget: 2014 $35,000 Strategic Planning Feasibility Study – Town Center West Lot B and C Description: Hire a consultant to examine the feasibility of using tax increment financing and other government subsidies to stimulate the development of Lot B and C, Avon Center. Budget: 2013 $3,500 Recreation Center Expansion: Exhibits and Display Description: Provided funding for preparation of information for potential Recreation Center expansion. Budget: 2014 $5,000 Section III, Page 18 Capital Expenditures by Funding Source 2015 2016 2017 2018 2019 Total FUNDING SOURCES Real Estate Transfer Tax 3,825,312$ 3,318,080$ 3,190,368$ 2,000,000$ 2,000,000$ 14,333,760$ Interest Earnings 3,741 13,372 10,460 16,388 19,675 63,636 Intergovernmental 30,000 1,605,000 - - - 1,635,000 Transfers and Fund Balances 120,000 320,000 120,000 120,000 120,000 800,000 TOTAL 3,979,053$ 5,256,452$ 3,320,828$ 2,136,388$ 2,139,675$ 16,832,396$ CAPITAL COST BY CATEGORY Roads and Streets 2,381,679$ 4,343,378$ 776,143$ 650,000$ 950,000$ 9,101,200$ Facilities and Land Improvements 2,705,000 580,000 625,000 75,000 300,000 4,285,000 Communications and Technology - - - - - - Utilities and Water Fund Projects - 100,000 - - - 100,000 Strategic Planning - - - - - - Capital Leases 121,265 121,265 121,265 121,265 94,986 580,046 Tranfers Out 2,346,822 1,181,552 1,179,125 1,187,970 1,191,826 7,087,294 TOTAL 7,554,766$ 6,326,195$ 2,701,533$ 2,034,235$ 2,536,812$ 21,153,540$ Real Estate Transfer Tax 85.16% Interest Earnings 0.38% Intergovernmental 9.71% Transfers and Fund Balances 4.75% 2015-2019 Funding Sources Roads and Streets 43.02% Facilities and Land Improvements 20.26% Communications and Technology 0.00% Utilities and Water Fund Projects 0.47% Strategic Planning 0.00% Capital Leases 2.74% Tranfers Out 33.50% 2015-2019 Capital Costs by Category TOWN OF AVON Capital Projects Fund #41 Section IV, Page A-1 Fund: General Dept: General Government Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 637,837$ 729,551$ 709,394$ 766,636$ 782,490$ Commodities 3,756 5,360 7,800 4,880 4,830 Contract Services 300,004 218,230 214,630 233,304 203,604 Other Operating Costs 78,974 454,211 454,861 83,158 104,653 Capital Outlay 1,528 - - 8,400 2,750 Total 1,022,099$ 1,407,352$ 1,386,685$ 1,096,378$ 1,098,327$ Department Expenditures by Program Mayor and Town Council 194,852$ 578,920$ 574,520$ 233,000$ 211,917$ Boards and Commissions 13,016 15,299 15,299 15,299 15,299 Town Attorney 243,784 155,000 155,000 155,000 130,000 Municipal Court 116,179 98,234 96,234 99,349 103,607 Town Manager 260,448 294,403 269,358 349,041 365,759 Town Clerk 97,903 153,927 157,905 111,612 117,575 Community Relations 95,917 111,569 118,369 133,077 154,170 Total 1,022,099$ 1,407,352$ 1,386,685$ 1,096,378$ 1,098,327$ Authorized Positions Town Manager 1 1 1 1 1 Asst. Town Manager/Dir. Admin. Services 1 1 0 0 0 Town Attorney 1 1 1 1 1 Town Clerk/Court Clerk 1 1 1 1 1 Records Administrator / Deputy Town Clerk 0 0 1 1 1 Executive Assistant to the Town Manager 0 0 1 1 1 Community Relations Officer 0.75 0.75 0.75 0.75 0.75 Total 4.75 4.75 5.75 5.75 5.75 Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The General Government Department includes the Mayor/Council budget plus the direct appointees of the Council, including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission. Duties of the Town Clerk's office are included in the Department, as well as Human Resources expenditures. The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not dispersed proportionately among departments and funds. The Assistant Town Manager position also serves as the Finance Director. All expenses for this administrative role is accounted for in the Finance Department. Section IV, Page A-2 Fund: General Dept: General Government Budget Summary 2. Continued training and implementation of Laserfiche, the Town's electronic records management system. Estimated Personnel Time:100% Estimated Nonpersonnel Costs:34,616$ Total Activity Cost:233,000$ Performance Metrics:Internal Survey Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:2,000$ Total Activity Cost: $ 15,299 Performance Metrics:Internal Survey Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:$25,075 Total Activity Cost: $ 99,349 Performance Metrics: Community Survey Estimated Personnel Time:Contract Services Estimated Nonpersonnel Costs:NA Total Activity Cost: $ 155,000 Performance Metrics:Internal Survey Community Survey 1. Implementation of the 2013-14 Town of Avon Strategic Plan; and development of 2015-16 Strategic Plan, includng construction of two-year operational budgets. 2014 MAJOR ACCOMPLISHMENTS 4. Development of Recreational Marijuana Council Report; Recreation Center Expansion Analysis Report for the Acquisition of the Skier Building. 3. Negotiations and finalization of the Traer Creek Settlement and the ERWA Master Water Agreement Amendment. PROGRAM ACTIVITIES AND OPERATIONS Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which are provided funding to other agencies, are approved by the Town Council. Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code regulations and leads long-range planning. Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted positions. The Attorney serves as the legal representative of the Town, advising the Town Section IV, Page A-3 Fund: General Dept: General Government Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:$13,019 Total Activity Cost: $ 349,041 Performance Metrics:Internal Survey Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:$14,364 Total Activity Cost: $ 111,612 Performance Metrics: Estimated Personnel Time:100% Estimated Nonpersonnel Costs:$85,668 Total Activity Cost: $ 133,077 Performance Metrics: Community Survey Internal Survey Internal Survey Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town. Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of business and liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests. Community Relations: The Community Relations office plays a primary role in communicating with the Town of Avon residents through the accurate and consistent flow of public information and promotion of special events to the media and the Town’s various constituencies. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61102 Regular Part-time Salaries 0 51,000 51,000 51,706 51,274 61121 PTS Wages 51,000 0 0 0 0 61207 Telephone Allowance 480 480 480 480 480 61302 PTS Pension 1,913 1,912 1,912 1,939 1,923 61401 FICA/Medicare 282 746 746 757 750 61501 Group Health and Life Insu 110,068 118,396 118,396 131,289 118,396 61507 Dental Insurance 10,723 10,724 10,724 11,954 10,724 61509 Worker's Compensation 97 103 103 105 104 61510 Unemployment Insurance 153 153 153 155 154 61000 Personnel Services 174,716 183,515 183,515 198,384 183,806 62801 Employee Recognition Exp 0 1,000 500 500 500 62000 Commodities 0 1,000 500 500 500 63203 Printing and Reproduction 302 300 300 300 300 63303 Photography Services 0 1,500 300 300 1,000 63999 Other Purchased and Cont 1,800 1,800 0 12,500 7,500 63000 Purchased and Contract 2,102 3,600 600 13,100 8,800 64101 Travel and Conference 300 300 300 2,800 2,300 64102 Dues, Licenses and Memb 14,799 14,260 14,260 14,416 14,511 64104 Meeting Expenses 2,096 2,000 1,100 2,000 2,000 64902 Financial Support, Donatio 0 87,350 87,350 0 0 64903 Economic Development C 0 286,895 286,895 0 0 64000 Other Operating Costs 17,195 390,805 389,905 19,216 18,811 66402 Computers and Peripheral 839 0 0 1,800 0 66000 Capital Outlay 839 0 0 1,800 0 60000T Total Expenditures & O 194,852 578,920 574,520 233,000 211,917 Section IV, Page A - 4 111 Mayor and Town Council Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61102 Regular Part-time Salaries 0 51,000 51,000 51,706 51,274 61121 PTS Wages 51,000 0 0 0 0 61207 Telephone Allowance 480 480 480 480 480 61302 PTS Pension 1,913 1,912 1,912 1,939 1,923 61401 FICA/Medicare 282 746 746 757 750 61501 Group Health and Life Insu 110,068 118,396 118,396 131,289 118,396 61507 Dental Insurance 10,723 10,724 10,724 11,954 10,724 61509 Worker's Compensation 97 103 103 105 104 61510 Unemployment Insurance 153 153 153 155 154 61000 Personnel Services 174,716 183,515 183,515 198,384 183,806 62801 Employee Recognition Exp 0 1,000 500 500 500 62000 Commodities 0 1,000 500 500 500 63203 Printing and Reproduction 302 300 300 300 300 [Entity] Budget Detail Desc.Note Total [111] Miscellaneous Printing and Brochures 300 Total 300 63303 Photography Services 0 1,500 300 300 1,000 [Entity] Budget Detail Desc.Note Total [111] Town Council Photos 300 Total 300 63999 Other Purchased and Cont 1,800 1,800 0 12,500 7,500 [Entity] Budget Detail Desc.Note Total [111] Council Leadership Training 10,000 [111] Community Picnic - Summer 2015 2,500 Total 12,500 63000 Purchased and Contract 2,102 3,600 600 13,100 8,800 64101 Travel and Conference 300 300 300 2,800 2,300 [Entity] Budget Detail Desc.Note Total [111] CML New Council & Misc.Training 2,100 [111] CML Policy Committee 400 [111] CAST Meetings 300 Total 2,800 64102 Dues, Licenses and Memb 14,799 14,260 14,260 14,416 14,511 [Entity] Budget Detail Desc.Note Total [111] I-70 Coalition 3,491 [111] CAST 2,310 [111] CML 8,615 Section IV, Page A - 5 111 Mayor and Town Council Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total Total 14,416 64104 Meeting Expenses 2,096 2,000 1,100 2,000 2,000 [Entity] Budget Detail Desc.Note Total [111] Town Council Retreats 2,000 Total 2,000 64902 Financial Support, Donatio 0 87,350 87,350 0 0 64903 Economic Development C 0 286,895 286,895 0 0 64000 Other Operating Costs 17,195 390,805 389,905 19,216 18,811 66402 Computers and Peripheral 839 0 0 1,800 0 [Entity] Budget Detail Desc.Note Total [111] Laptop Replacement - Council Chambers 1,800 Total 1,800 66000 Capital Outlay 839 0 0 1,800 0 60000T Total Expenditures & O 194,852 578,920 574,520 233,000 211,917 Section IV, Page A - 6 111 Mayor and Town Council Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61121 PTS Wages 10,500 12,600 12,600 12,600 12,600 61302 PTS Pension 394 473 473 473 473 61401 FICA/Medicare 158 183 183 183 183 61509 Worker's Compensation 5 6 6 6 6 61510 Unemployment Insurance 32 38 38 38 38 61000 Personnel Services 11,089 13,299 13,299 13,299 13,299 64104 Meeting Expenses 1,928 2,000 2,000 2,000 2,000 64000 Other Operating Costs 1,928 2,000 2,000 2,000 2,000 60000T Total Expenditures & O 13,016 15,299 15,299 15,299 15,299 Section IV, Page A - 7 112 Boards and Commissions Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61121 PTS Wages 10,500 12,600 12,600 12,600 12,600 61302 PTS Pension 394 473 473 473 473 61401 FICA/Medicare 158 183 183 183 183 61509 Worker's Compensation 5 6 6 6 6 61510 Unemployment Insurance 32 38 38 38 38 61000 Personnel Services 11,089 13,299 13,299 13,299 13,299 64104 Meeting Expenses 1,928 2,000 2,000 2,000 2,000 [Entity] Budget Detail Desc.Note Total [112] PZC Meels Based on 24 Meetings 2,000 Total 2,000 64000 Other Operating Costs 1,928 2,000 2,000 2,000 2,000 60000T Total Expenditures & O 13,016 15,299 15,299 15,299 15,299 Section IV, Page A - 8 112 Boards and Commissions Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63101 Legal Services 243,784 155,000 155,000 155,000 130,000 63000 Purchased and Contract 243,784 155,000 155,000 155,000 130,000 60000T Total Expenditures & O 243,784 155,000 155,000 155,000 130,000 Section IV, Page A - 9 113 Town Attorney Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63101 Legal Services 243,784 155,000 155,000 155,000 130,000 [Entity] Budget Detail Desc.Note Total [113] Town Attorney General Legal Services 150,000 [113] Other Legal Services 5,000 Total 155,000 63000 Purchased and Contract 243,784 155,000 155,000 155,000 130,000 60000T Total Expenditures & O 243,784 155,000 155,000 155,000 130,000 Section IV, Page A - 10 113 Town Attorney Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 50,427 72,054 72,882 68,144 71,987 61106 Paid out Leave 0 22,080 22,091 653 703 61121 PTS Wages 1,819 0 0 0 0 61122 PTS Bonuses 110 0 0 0 0 61151 Overtime Wages 18 0 0 500 500 61201 Automobile Allowance 1,440 727 727 0 0 61301 FT Pension 5,502 10,355 10,447 7,568 7,996 61302 PTS Pension 69 0 0 0 0 61304 Employee Assistance Prog 10 27 27 30 30 61401 FICA/Medicare 756 1,375 1,388 1,005 1,061 61501 Group Health and Life Insu 8,695 15,327 15,330 16,971 17,877 61505 Long-term Disability Insura 199 491 499 569 594 61507 Dental Insurance 733 1,340 1,340 1,463 1,547 61509 Worker's Compensation 101 146 148 138 146 61510 Unemployment Insurance 157 285 287 208 220 61000 Personnel Services 70,037 124,207 125,165 97,248 102,661 62801 Employee Recognition Exp 0 20 40 40 40 62905 Books and Periodicals 2,208 3,000 6,000 3,000 3,000 62999 Office Supplies and Materi 794 500 500 500 500 62000 Commodities 3,002 3,520 6,540 3,540 3,540 63304 Computer Services and Su 480 480 480 480 480 63504 R&M - Office Equipment a 93 100 100 100 100 63603 Rentals - Office Equipment 0 1,680 1,680 2,874 2,874 63999 Other Purchased and Cont 17,202 17,520 17,520 1,000 1,000 63000 Purchased and Contract 17,774 19,780 19,780 4,454 4,454 64101 Travel and Conference 669 1,000 1,000 1,500 1,500 64102 Dues, Licenses and Memb 170 170 170 170 170 64301 Postage and Delivery 111 100 100 100 100 64302 Recording Fees 483 150 150 200 150 64305 Election and Registration 2,440 2,500 2,500 0 2,500 64901 Advertising and Legal Noti 2,528 2,500 2,500 2,500 2,500 64000 Other Operating Costs 6,401 6,420 6,420 4,470 6,920 66402 Computers and Peripheral 689 0 0 1,900 0 66000 Capital Outlay 689 0 0 1,900 0 60000T Total Expenditures & O 97,903 153,927 157,905 111,612 117,575 Section IV, Page A - 11 115 Town Clerk Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 50,427 72,054 72,882 68,144 71,987 61106 Paid out Leave 0 22,080 22,091 653 703 61121 PTS Wages 1,819 0 0 0 0 61122 PTS Bonuses 110 0 0 0 0 61151 Overtime Wages 18 0 0 500 500 61201 Automobile Allowance 1,440 727 727 0 0 61301 FT Pension 5,502 10,355 10,447 7,568 7,996 61302 PTS Pension 69 0 0 0 0 61304 Employee Assistance Prog 10 27 27 30 30 61401 FICA/Medicare 756 1,375 1,388 1,005 1,061 61501 Group Health and Life Insu 8,695 15,327 15,330 16,971 17,877 61505 Long-term Disability Insura 199 491 499 569 594 61507 Dental Insurance 733 1,340 1,340 1,463 1,547 61509 Worker's Compensation 101 146 148 138 146 61510 Unemployment Insurance 157 285 287 208 220 61000 Personnel Services 70,037 124,207 125,165 97,248 102,661 62801 Employee Recognition Exp 0 20 40 40 40 [Entity] Budget Detail Desc.Note Total [115] $20 x 2 40 Total 40 62905 Books and Periodicals 2,208 3,000 6,000 3,000 3,000 [Entity] Budget Detail Desc.Note Total [115] Codification of Ordinances and Records Retention Codification 3,000 Total 3,000 62999 Office Supplies and Materi 794 500 500 500 500 [Entity] Budget Detail Desc.Note Total [115] Office Supplies 500 Total 500 62000 Commodities 3,002 3,520 6,540 3,540 3,540 63304 Computer Services and Su 480 480 480 480 480 [Entity] Budget Detail Desc.Note Total [115] Municipal Code Hosting on Website 480 Total 480 63504 R&M - Office Equipment a 93 100 100 100 100 [Entity] Budget Detail Desc.Note Total [115] Printer Repairs and Maintenance 100 Total 100 Section IV, Page A - 12 115 Town Clerk Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63603 Rentals - Office Equipment 0 1,680 1,680 2,874 2,874 [Entity] Budget Detail Desc.Note Total [115] Copier Lease ($239.52 x 12)2,874 Total 2,874 63999 Other Purchased and Cont 17,202 17,520 17,520 1,000 1,000 [Entity] Budget Detail Desc.Note Total [115] Temp Services 1,000 Total 1,000 63000 Purchased and Contract 17,774 19,780 19,780 4,454 4,454 64101 Travel and Conference 669 1,000 1,000 1,500 1,500 [Entity] Budget Detail Desc.Note Total [115] CML Clerks Institute - Clerk 2x; Deputy Clerk 1x Workshops 1,500 Total 1,500 64102 Dues, Licenses and Memb 170 170 170 170 170 [Entity] Budget Detail Desc.Note Total [115] IIMC and CO Municipal Clerks Assn Dues 170 Total 170 64301 Postage and Delivery 111 100 100 100 100 [Entity] Budget Detail Desc.Note Total [115] Fed Ex and UPS Charges 100 Total 100 64302 Recording Fees 483 150 150 200 150 [Entity] Budget Detail Desc.Note Total [115] County Recording Fees 200 Total 200 64305 Election and Registration 2,440 2,500 2,500 0 2,500 64901 Advertising and Legal Noti 2,528 2,500 2,500 2,500 2,500 [Entity] Budget Detail Desc.Note Total [115] Public Notices 2,500 Total 2,500 64000 Other Operating Costs 6,401 6,420 6,420 4,470 6,920 66402 Computers and Peripheral 689 0 0 1,900 0 Section IV, Page A - 13 115 Town Clerk Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [115] 2 Desktop Replacements @ $950 ea. Town/Court Clerk & Deputy Town Clerk 1,900 Total 1,900 66000 Capital Outlay 689 0 0 1,900 0 60000T Total Expenditures & O 97,903 153,927 157,905 111,612 117,575 Section IV, Page A - 14 115 Town Clerk Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 47,930 32,993 32,993 32,624 35,256 61102 Regular Part-time Salaries 0 22,256 22,256 23,703 25,170 61106 Paid out Leave 0 289 289 538 576 61121 PTS Wages 21,000 0 0 0 0 61151 Overtime Wages 111 0 0 0 0 61201 Automobile Allowance 360 0 0 0 0 61301 FT Pension 5,239 3,661 3,661 3,648 3,942 61302 PTS Pension 788 835 835 0 0 61304 Employee Assistance Prog 19 14 14 36 36 61401 FICA/Medicare 988 805 805 825 885 61501 Group Health and Life Insu 17,171 11,604 11,604 11,132 11,736 61505 Long-term Disability Insura 380 287 287 464 479 61507 Dental Insurance 1,463 1,067 1,067 1,019 1,077 61509 Worker's Compensation 129 112 112 114 122 61510 Unemployment Insurance 207 167 167 171 183 61000 Personnel Services 95,784 74,089 74,089 74,274 79,462 62801 Employee Recognition Exp 0 20 20 0 20 62999 Office Supplies and Materi 642 500 400 500 500 62000 Commodities 642 520 420 500 520 63101 Legal Services 15,070 18,000 16,500 18,000 18,000 63199 Other Professional Service 0 500 100 500 500 63202 Juror and Witness Fees 0 250 250 250 250 63203 Printing and Reproduction 0 500 500 500 500 63304 Computer Services and Su 1,327 700 700 700 700 63999 Other Purchased and Cont 3,226 3,100 3,100 3,100 3,100 63000 Purchased and Contract 19,623 23,050 21,150 23,050 23,050 64101 Travel and Conference 110 500 500 500 500 64102 Dues, Licenses and Memb 20 75 75 75 75 64000 Other Operating Costs 130 575 575 575 575 66402 Computers and Peripheral 0 0 0 950 0 66000 Capital Outlay 0 0 0 950 0 60000T Total Expenditures & O 116,179 98,234 96,234 99,349 103,607 Section IV, Page A - 15 121 Municipal Court Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 47,930 32,993 32,993 32,624 35,256 61102 Regular Part-time Salaries 0 22,256 22,256 23,703 25,170 61106 Paid out Leave 0 289 289 538 576 61121 PTS Wages 21,000 0 0 0 0 61151 Overtime Wages 111 0 0 0 0 61201 Automobile Allowance 360 0 0 0 0 61301 FT Pension 5,239 3,661 3,661 3,648 3,942 61302 PTS Pension 788 835 835 0 0 61304 Employee Assistance Prog 19 14 14 36 36 61401 FICA/Medicare 988 805 805 825 885 61501 Group Health and Life Insu 17,171 11,604 11,604 11,132 11,736 61505 Long-term Disability Insura 380 287 287 464 479 61507 Dental Insurance 1,463 1,067 1,067 1,019 1,077 61509 Worker's Compensation 129 112 112 114 122 61510 Unemployment Insurance 207 167 167 171 183 61000 Personnel Services 95,784 74,089 74,089 74,274 79,462 62801 Employee Recognition Exp 0 20 20 0 20 62999 Office Supplies and Materi 642 500 400 500 500 [Entity] Budget Detail Desc.Note Total [121] Supplies Specific to Court 500 Total 500 62000 Commodities 642 520 420 500 520 63101 Legal Services 15,070 18,000 16,500 18,000 18,000 [Entity] Budget Detail Desc.Note Total [121] Municipal Court Legal Sevices - 18,000 Total 18,000 63199 Other Professional Service 0 500 100 500 500 [Entity] Budget Detail Desc.Note Total [121] Indigent Attorney Fees 500 Total 500 63202 Juror and Witness Fees 0 250 250 250 250 [Entity] Budget Detail Desc.Note Total [121] Jury Trial Requests 250 Total 250 63203 Printing and Reproduction 0 500 500 500 500 [Entity] Budget Detail Desc.Note Total [121] Court Forms 500 Total 500 Section IV, Page A - 16 121 Municipal Court Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63304 Computer Services and Su 1,327 700 700 700 700 [Entity] Budget Detail Desc.Note Total [121] Sleuth Maintenance 700 Total 700 63999 Other Purchased and Cont 3,226 3,100 3,100 3,100 3,100 [Entity] Budget Detail Desc.Note Total [121] Translation 13 days X $200/day + $500 Archives, Miscellaneous Services 3,100 Total 3,100 63000 Purchased and Contract 19,623 23,050 21,150 23,050 23,050 64101 Travel and Conference 110 500 500 500 500 [Entity] Budget Detail Desc.Note Total [121] CAMCA 500 Total 500 64102 Dues, Licenses and Memb 20 75 75 75 75 [Entity] Budget Detail Desc.Note Total [121] Colorado Assn of Municipal Court Clerks 75 Total 75 64000 Other Operating Costs 130 575 575 575 575 66402 Computers and Peripheral 0 0 0 950 0 [Entity] Budget Detail Desc.Note Total [121] Desktop Replacement - Front Window 950 Total 950 66000 Capital Outlay 0 0 0 950 0 60000T Total Expenditures & O 116,179 98,234 96,234 99,349 103,607 Section IV, Page A - 17 121 Municipal Court Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 180,750 192,022 181,835 243,549 255,742 61106 Paid out Leave 4,212 2,121 2,124 2,333 2,473 61201 Automobile Allowance 15,000 12,000 12,000 12,166 12,065 61204 Moving Expenses 0 12,000 6,093 0 0 61301 FT Pension 20,346 21,356 20,236 27,047 28,404 61304 Employee Assistance Prog 30 42 38 55 54 61401 FICA/Medicare 2,240 2,989 2,841 3,742 3,919 61501 Group Health and Life Insu 24,930 33,077 29,761 39,233 41,334 61505 Long-term Disability Insura 662 854 773 1,101 1,109 61507 Dental Insurance 2,091 2,984 2,679 3,356 3,550 61509 Worker's Compensation 3,982 2,429 2,409 2,665 2,780 61510 Unemployment Insurance 838 618 588 774 811 61000 Personnel Services 255,081 282,492 261,377 336,022 352,240 62801 Employee Recognition Exp 0 0 20 20 20 62999 Office Supplies and Materi 62 100 100 200 150 62000 Commodities 62 100 120 220 170 63999 Other Purchased and Cont 781 2,500 1,500 1,000 1,300 63000 Purchased and Contract 781 2,500 1,500 1,000 1,300 64101 Travel and Conference 1,065 3,000 2,100 2,850 1,800 64102 Dues, Licenses and Memb 1,144 1,000 0 1,200 1,000 64104 Meeting Expenses 501 3,000 2,000 2,000 2,500 64206 Cellular and Paging 1,352 2,000 2,000 699 699 64301 Postage and Delivery 0 100 50 100 100 64402 Equipment Replacement C 462 211 211 0 0 64902 Financial Support, Donatio 0 0 0 3,000 3,200 64000 Other Operating Costs 4,523 9,311 6,361 9,849 9,299 66402 Computers and Peripheral 0 0 0 1,950 2,750 66000 Capital Outlay 0 0 0 1,950 2,750 60000T Total Expenditures & O 260,448 294,403 269,358 349,041 365,759 Section IV, Page A - 18 131 Town Manager Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 180,750 192,022 181,835 243,549 255,742 61106 Paid out Leave 4,212 2,121 2,124 2,333 2,473 61201 Automobile Allowance 15,000 12,000 12,000 12,166 12,065 61204 Moving Expenses 0 12,000 6,093 0 0 61301 FT Pension 20,346 21,356 20,236 27,047 28,404 61304 Employee Assistance Prog 30 42 38 55 54 61401 FICA/Medicare 2,240 2,989 2,841 3,742 3,919 61501 Group Health and Life Insu 24,930 33,077 29,761 39,233 41,334 61505 Long-term Disability Insura 662 854 773 1,101 1,109 61507 Dental Insurance 2,091 2,984 2,679 3,356 3,550 61509 Worker's Compensation 3,982 2,429 2,409 2,665 2,780 61510 Unemployment Insurance 838 618 588 774 811 61000 Personnel Services 255,081 282,492 261,377 336,022 352,240 62801 Employee Recognition Exp 0 0 20 20 20 62999 Office Supplies and Materi 62 100 100 200 150 [Entity] Budget Detail Desc.Note Total [131] Pens & General Supplies 100 [131] Desk Lamp 100 Total 200 62000 Commodities 62 100 120 220 170 63999 Other Purchased and Cont 781 2,500 1,500 1,000 1,300 [Entity] Budget Detail Desc.Note Total [131] Professional Services 1,000 Total 1,000 63000 Purchased and Contract 781 2,500 1,500 1,000 1,300 64101 Travel and Conference 1,065 3,000 2,100 2,850 1,800 [Entity] Budget Detail Desc.Note Total [131] CAST 1,150 [131] CML Annual Conf. - Vail Two (2) Conference Fees & 900 [131] ICMA Annual Conference 800 Total 2,850 64102 Dues, Licenses and Memb 1,144 1,000 0 1,200 1,000 [Entity] Budget Detail Desc.Note Total [131] ICMA 1,200 Total 1,200 Section IV, Page A - 19 131 Town Manager Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64104 Meeting Expenses 501 3,000 2,000 2,000 2,500 [Entity] Budget Detail Desc.Note Total [131] City Business Expenses 2,000 Total 2,000 64206 Cellular and Paging 1,352 2,000 2,000 699 699 [Entity] Budget Detail Desc.Note Total [131] $58.28 x 12 months 699 Total 699 64301 Postage and Delivery 0 100 50 100 100 [Entity] Budget Detail Desc.Note Total [131] Overnight Service 100 Total 100 64402 Equipment Replacement C 462 211 211 0 0 64902 Financial Support, Donatio 0 0 0 3,000 3,200 [Entity] Budget Detail Desc.Note Total [131] Contingency Fund 3,000 Total 3,000 64000 Other Operating Costs 4,523 9,311 6,361 9,849 9,299 66402 Computers and Peripheral 0 0 0 1,950 2,750 [Entity] Budget Detail Desc.Note Total [131] Tablets (2) & Keyboards (2)1,000 [131] Desktop Replacement - Executive Asst to Town Manager 950 Total 1,950 66000 Capital Outlay 0 0 0 1,950 2,750 60000T Total Expenditures & O 260,448 294,403 269,358 349,041 365,759 Section IV, Page A - 20 131 Town Manager Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 3,383 3,383 0 0 61106 Paid out Leave 0 2,864 2,864 0 0 61121 PTS Wages 28,795 41,168 41,168 44,850 48,269 61122 PTS Bonuses 658 709 709 0 0 61201 Automobile Allowance 0 97 97 0 0 61301 FT Pension 0 687 687 0 0 61302 PTS Pension 1,089 1,544 1,544 1,682 1,810 61304 Employee Assistance Prog 0 1 1 0 0 61401 FICA/Medicare 444 699 699 650 700 61501 Group Health and Life Insu 0 504 504 0 0 61505 Long-term Disability Insura 0 12 12 0 0 61507 Dental Insurance 0 46 46 0 0 61509 Worker's Compensation 56 90 90 92 98 61510 Unemployment Insurance 89 145 145 135 145 61000 Personnel Services 31,130 51,949 51,949 47,409 51,022 62801 Employee Recognition Exp 0 20 20 20 0 62999 Office Supplies and Materi 50 200 200 100 100 62000 Commodities 50 220 220 120 100 63203 Printing and Reproduction 2,512 2,300 600 200 1,000 63999 Other Purchased and Cont 13,428 12,000 16,000 36,500 35,000 63000 Purchased and Contract 15,940 14,300 16,600 36,700 36,000 64101 Travel and Conference 0 400 300 200 200 64206 Cellular and Paging 376 400 400 198 198 64301 Postage and Delivery 1,955 1,300 300 50 50 64901 Advertising and Legal Noti 0 0 0 8,000 8,000 64904 Operating Fees, Assessm 46,467 43,000 48,600 38,600 58,600 64000 Other Operating Costs 48,797 45,100 49,600 47,048 67,048 66402 Computers and Peripheral 0 0 0 1,800 0 66000 Capital Outlay 0 0 0 1,800 0 60000T Total Expenditures & O 95,917 111,569 118,369 133,077 154,170 Section IV, Page A - 21 133 Community Relations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 3,383 3,383 0 0 61106 Paid out Leave 0 2,864 2,864 0 0 61121 PTS Wages 28,795 41,168 41,168 44,850 48,269 [Entity] Budget Detail Desc.Note Total [133] $34.50/hr x 25 hrs x 52 weeks 44,850 Total 44,850 61122 PTS Bonuses 658 709 709 0 0 61201 Automobile Allowance 0 97 97 0 0 61301 FT Pension 0 687 687 0 0 61302 PTS Pension 1,089 1,544 1,544 1,682 1,810 61304 Employee Assistance Prog 0 1 1 0 0 61401 FICA/Medicare 444 699 699 650 700 61501 Group Health and Life Insu 0 504 504 0 0 61505 Long-term Disability Insura 0 12 12 0 0 61507 Dental Insurance 0 46 46 0 0 61509 Worker's Compensation 56 90 90 92 98 61510 Unemployment Insurance 89 145 145 135 145 61000 Personnel Services 31,130 51,949 51,949 47,409 51,022 62801 Employee Recognition Exp 0 20 20 20 0 [Entity] Budget Detail Desc.Note Total [133] $20 x 1 employee 20 Total 20 62999 Office Supplies and Materi 50 200 200 100 100 [Entity] Budget Detail Desc.Note Total [133] General Office Supplies 100 Total 100 62000 Commodities 50 220 220 120 100 63203 Printing and Reproduction 2,512 2,300 600 200 1,000 [Entity] Budget Detail Desc.Note Total [133] Printing Costs 200 Total 200 63999 Other Purchased and Cont 13,428 12,000 16,000 36,500 35,000 [Entity] Budget Detail Desc.Note Total [133] Website Hosting Fee 13,500 [133] Maintenance & Upgrades 5,000 [133] Community Survey 18,000 Total 36,500 Section IV, Page A - 22 133 Community Relations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63000 Purchased and Contract 15,940 14,300 16,600 36,700 36,000 64101 Travel and Conference 0 400 300 200 200 [Entity] Budget Detail Desc.Note Total [133] Travel & Conference 200 Total 200 64206 Cellular and Paging 376 400 400 198 198 [Entity] Budget Detail Desc.Note Total [133] $16.50 x 12 months 198 Total 198 64301 Postage and Delivery 1,955 1,300 300 50 50 [Entity] Budget Detail Desc.Note Total [133] Postage & Delivery Costs 50 Total 50 64901 Advertising and Legal Noti 0 0 0 8,000 8,000 [Entity] Budget Detail Desc.Note Total [133] 26 Week Vail Daily Ad 8,000 Total 8,000 64904 Operating Fees, Assessm 46,467 43,000 48,600 38,600 58,600 [Entity] Budget Detail Desc.Note Total [133] Channel 5 - 2% Franchise Fee Collections 38,600 Total 38,600 64000 Other Operating Costs 48,797 45,100 49,600 47,048 67,048 66402 Computers and Peripheral 0 0 0 1,800 0 [Entity] Budget Detail Desc.Note Total [133] Laptop & Docking Station - Community Relations Officer 1,800 Total 1,800 66000 Capital Outlay 0 0 0 1,800 0 60000T Total Expenditures & O 95,917 111,569 118,369 133,077 154,170 Section IV, Page A - 23 133 Community Relations Town of Avon Line Item Detail THIS PAGE INTENTIONALLY LEFT BLANK Section IV, Page B-1 Fund: General Dept: Finance and Administration Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 991,313$ 952,394$ 952,394$ 1,095,201$ 1,152,594$ Commodities 88,980 102,339 107,419 91,993 97,061 Contract Services 145,270 236,515 236,515 224,684 224,018 Other Operating Costs 346,290 288,036 302,063 321,492 331,056 Capital Outlay - 20,188 20,188 19,000 8,000 Total 1,571,853$ 1,599,472$ 1,618,579$ 1,752,370$ 1,812,729$ Department Expenditures by Program Finance 665,504$ 741,373$ 741,373$ 771,070$ 797,761$ Information Technology 296,878 337,295 337,295 371,273 381,051 Human Resources 274,043 229,806 234,886 220,896 236,373 Nondepartmental 335,428 290,998 305,025 389,131 397,544 Total 1,571,853$ 1,599,472$ 1,618,579$ 1,752,370$ 1,812,729$ Authorized Positions Finance Director 1 1 1 1 1 Finance Manager 1 1 1 1 1 Budget Analyst 1 1 1 1 1 Payroll Specialist 1 1 1 1 1 Accounting Assistant II 2 2 2 2 2 Human Resources Generalist 1 1 1 1 1 Human Resources Assistant 1 1 1 1 1 Building Attendant 3 1 1 1 1 IT Administrator 1 1 1 1 1 Help Desk Technician 1 1 1 1 1 Total 13 11 11 11 11 DEPARTMENT FINANCIAL SUMMARY Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT The Department of Finance and Administration is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is also responsible for the Town's information technology systems, human resources, and risk management. The Finance Department is administered by the Finance Director who spends approximately 35% of the time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The remainder of the time is split between debt administration, treasury management, and benefits administration. The finance division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the Town's Information Technology Manager. Human Resources is managed by the Human Resources Generalist. Section IV, Page B-2 1. Implemented MUNIRevs online sales tax filing and payment system. 2. Completed major Sungard FinancePlus and CommunityPlus version upgrade. 3. Implemented Barracuda e-mail archiver system a new recordkeeper. 5. Implemented PowerPlan - a new budget preparation software system. 6. Implemented a new payroll step program and 360 evaluations. 7. Completed the Risk Management Alliance Program for Workers Compensation. 8. Completed two major bond financings. Estimated Personnel Time:67% Estimated Nonpersonnel Costs:89,877$ Total Activity Cost:516,617$ Performance Metric(s):Internal Survey Auditor's Comments Estimated Personnel Time:23% Estimated Nonpersonnel Costs:30,853$ Total Activity Cost:177,346$ Performance Metric(s):Internal Survey Budget vs. Actual Deviations Estimated Personnel Time:6% Estimated Nonpersonnel Costs:8,049$ Total Activity Cost:46,264$ Performance Metric(s):None Estimated Personnel Time:4% Estimated Nonpersonnel Costs:5,366$ Total Activity Cost:30,843$ Performance Metric(s):Internal Survey 2014 MAJOR ACCOMPLISHMENTS PROGRAM ACTIVITIES AND OPERATIONS- FINANCE AND ADMINISTRATION 4. Managed major changes to the Town's retirement plans, including hiring an Investment Advisor, and transitioning to Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the capital improvement program and preparing the 5-year capital improvement long-range plan, various other financial modeling, and gathering and reporting on economic and financial statistical information and analysis. Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management. Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement boards. Section IV, Page B-3 Estimated Personnel Time:100% Estimated Nonpersonnel Costs:33,140$ Total Activity Cost:220,896$ Performance Metric(s):Internal Survey Estimated Personnel Time:45% Estimated Nonpersonnel Costs:78,470$ Total Activity Cost:167,073$ Performance Metric(s):System Availability Estimated Personnel Time:50% Estimated Nonpersonnel Costs:87,189$ Total Activity Cost:185,637$ Performance Metric(s):Problem Resolution Performance; Internal Survey Estimated Personnel Time:5% Estimated Nonpersonnel Costs:8,719$ Total Activity Cost:18,564$ Performance Metric(s):Long-range IT Plan Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery. Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training. Technology Planning: Continuously evaluate new technologies that can assist the Town in being more efficient. Human Resources: Human Resources oversee organizational and employee related programs for the Town, including recruiting, hiring, retention, compensation and benefits administration, compliance with federal & state regulations, and risk management. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 173,861 129,303 129,303 135,764 144,882 61106 Paid out Leave 0 5,495 5,495 1,295 1,393 61121 PTS Wages 1,819 0 0 0 0 61122 PTS Bonuses 330 0 0 0 0 61151 Overtime Wages 18 0 0 0 0 61201 Automobile Allowance 1,800 145 145 0 0 61301 FT Pension 18,957 14,828 14,828 15,077 16,090 61302 PTS Pension 85 0 0 0 0 61304 Employee Assistance Prog 56 49 49 49 48 61401 FICA/Medicare 2,479 1,957 1,957 1,987 2,121 61501 Group Health and Life Insu 33,278 27,474 27,474 29,569 31,145 61505 Long-term Disability Insura 1,113 969 969 989 994 61507 Dental Insurance 2,807 2,169 2,169 2,340 2,478 61509 Worker's Compensation 331 262 262 275 294 61510 Unemployment Insurance 528 405 405 411 439 61000 Personnel Services 237,462 183,056 183,056 187,756 199,883 62801 Employee Recognition Exp 8,600 8,040 13,120 9,540 10,640 62905 Books and Periodicals 0 1,000 1,000 250 250 62999 Office Supplies and Materi 1,249 700 700 700 700 62000 Commodities 9,849 9,740 14,820 10,490 11,590 63101 Legal Services 3,974 4,000 4,000 2,500 2,500 63203 Printing and Reproduction 0 300 300 100 300 63205 Police Checks 1,578 2,750 2,750 2,500 2,500 63504 R&M - Office Equipment a 75 100 100 100 100 63999 Other Purchased and Cont 3,088 13,000 13,000 5,500 5,500 63000 Purchased and Contract 8,715 20,150 20,150 10,700 10,900 64101 Travel and Conference 1,731 2,000 2,000 1,950 2,000 64102 Dues, Licenses and Memb 5,459 5,500 5,500 5,400 5,400 64104 Meeting Expenses 825 1,500 1,500 1,500 1,500 64206 Cellular and Paging 861 660 660 0 0 64301 Postage and Delivery 60 100 100 100 100 64901 Advertising and Legal Noti 5,162 6,000 6,000 3,000 5,000 64906 Insurance Deductibles 3,917 0 0 0 0 64000 Other Operating Costs 18,016 15,760 15,760 11,950 14,000 66402 Computers and Peripheral 0 1,100 1,100 0 0 66000 Capital Outlay 0 1,100 1,100 0 0 60000T Total Expenditures & O 274,042 229,806 234,886 220,896 236,373 Section IV, Page B - 4 132 Human Resources Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 173,861 129,303 129,303 135,764 144,882 61106 Paid out Leave 0 5,495 5,495 1,295 1,393 61121 PTS Wages 1,819 0 0 0 0 61122 PTS Bonuses 330 0 0 0 0 61151 Overtime Wages 18 0 0 0 0 61201 Automobile Allowance 1,800 145 145 0 0 61301 FT Pension 18,957 14,828 14,828 15,077 16,090 61302 PTS Pension 85 0 0 0 0 61304 Employee Assistance Prog 56 49 49 49 48 61401 FICA/Medicare 2,479 1,957 1,957 1,987 2,121 61501 Group Health and Life Insu 33,278 27,474 27,474 29,569 31,145 61505 Long-term Disability Insura 1,113 969 969 989 994 61507 Dental Insurance 2,807 2,169 2,169 2,340 2,478 61509 Worker's Compensation 331 262 262 275 294 61510 Unemployment Insurance 528 405 405 411 439 61000 Personnel Services 237,462 183,056 183,056 187,756 199,883 62801 Employee Recognition Exp 8,600 8,040 13,120 9,540 10,640 [Entity] Budget Detail Desc.Note Total [132] Summer Picnic 2,500 [132] Years of Service Awards 500 [132] Awards of Excellence 600 [132] Fall Social 3,800 [132] Retirement Recognition 2,100 [132] Gift Cards - 2 40 Total 9,540 62905 Books and Periodicals 0 1,000 1,000 250 250 [Entity] Budget Detail Desc.Note Total [132] Safety Publications & Training Materials 250 Total 250 62999 Office Supplies and Materi 1,249 700 700 700 700 [Entity] Budget Detail Desc.Note Total [132] Office Supplies 700 Total 700 62000 Commodities 9,849 9,740 14,820 10,490 11,590 63101 Legal Services 3,974 4,000 4,000 2,500 2,500 [Entity] Budget Detail Desc.Note Total [132] Legal Counsel Contingencyfor HR Matters 2,500 Total 2,500 Section IV, Page B - 5 132 Human Resources Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63203 Printing and Reproduction 0 300 300 100 300 [Entity] Budget Detail Desc.Note Total [132] Handbooks, Policies, Benefit Materials 100 Total 100 63205 Police Checks 1,578 2,750 2,750 2,500 2,500 [Entity] Budget Detail Desc.Note Total [132] New Hire Background Checks 2,500 Total 2,500 63504 R&M - Office Equipment a 75 100 100 100 100 [Entity] Budget Detail Desc.Note Total [132] Printer Repair & Maintenance 100 Total 100 63999 Other Purchased and Cont 3,088 13,000 13,000 5,500 5,500 [Entity] Budget Detail Desc.Note Total [132] Wellness Program 3,000 [132] Pre-Employment Drug Screening 2,000 [132] Record Destruction 500 Total 5,500 63000 Purchased and Contract 8,715 20,150 20,150 10,700 10,900 64101 Travel and Conference 1,731 2,000 2,000 1,950 2,000 [Entity] Budget Detail Desc.Note Total [132] COSHRM Conference - Breckenridge 1,500 [132] HR Training - Denver 2 employees 450 Total 1,950 64102 Dues, Licenses and Memb 5,459 5,500 5,500 5,400 5,400 [Entity] Budget Detail Desc.Note Total [132] SHRM Annual Dues 200 [132] High Country HR Dues & Meetings 200 [132] Mountain States Employer's Council Dues 5,000 Total 5,400 64104 Meeting Expenses 825 1,500 1,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [132] Town Wide Training 1,500 [132] Safety Meetings 0 Total 1,500 Section IV, Page B - 6 132 Human Resources Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64206 Cellular and Paging 861 660 660 0 0 64301 Postage and Delivery 60 100 100 100 100 [Entity] Budget Detail Desc.Note Total [132] UPS/Fed Ex Delivery Charges 100 Total 100 64901 Advertising and Legal Noti 5,162 6,000 6,000 3,000 5,000 [Entity] Budget Detail Desc.Note Total [132] Classification Advertising for Job Announcements 3,000 Total 3,000 64906 Insurance Deductibles 3,917 0 0 0 0 64000 Other Operating Costs 18,016 15,760 15,760 11,950 14,000 66402 Computers and Peripheral 0 1,100 1,100 0 0 66000 Capital Outlay 0 1,100 1,100 0 0 60000T Total Expenditures & O 274,042 229,806 234,886 220,896 236,373 Section IV, Page B - 7 132 Human Resources Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 438,971 449,073 449,073 486,417 505,907 61106 Paid out Leave 3,525 4,330 4,330 4,630 4,822 61151 Overtime Wages 1,870 3,000 3,000 1,500 1,500 61201 Automobile Allowance 3,600 3,600 3,600 3,650 3,619 61301 FT Pension 48,106 49,874 49,874 54,015 56,180 61304 Employee Assistance Prog 144 144 144 146 145 61401 FICA/Medicare 4,987 6,670 6,670 7,195 7,480 61501 Group Health and Life Insu 65,444 62,117 62,117 68,653 72,240 61505 Long-term Disability Insura 2,910 2,923 2,923 2,961 2,982 61507 Dental Insurance 5,521 4,743 4,743 5,283 5,598 61509 Worker's Compensation 833 910 910 985 1,025 61510 Unemployment Insurance 1,333 1,380 1,380 1,489 1,548 61000 Personnel Services 577,244 588,765 588,765 636,925 663,045 62801 Employee Recognition Exp 0 120 120 120 120 62903 Data Processing Supplies 2,074 2,000 2,000 2,000 2,000 62904 Software 507 14,401 14,401 1,500 1,500 62905 Books and Periodicals 2,127 2,200 2,200 2,200 2,200 62999 Office Supplies and Materi 1,211 2,850 2,850 2,850 2,850 62000 Commodities 5,919 21,571 21,571 8,670 8,670 63102 Audit and Accounting Servi 24,893 32,004 32,004 33,000 34,000 63199 Other Professional Service 0 5,500 5,500 5,600 5,500 63203 Printing and Reproduction 1,353 4,550 4,550 4,550 4,550 63304 Computer Services and Su 45,013 65,672 65,672 58,351 59,122 63504 R&M - Office Equipment a 0 700 700 700 700 63000 Purchased and Contract 71,259 108,426 108,426 102,201 103,872 64101 Travel and Conference 6,327 7,000 7,000 10,790 10,790 64102 Dues, Licenses and Memb 1,329 1,495 1,495 1,495 1,495 64103 Mileage Reimbursement 272 0 0 0 0 64104 Meeting Expenses 453 750 750 750 750 64206 Cellular and Paging 872 660 660 739 739 64301 Postage and Delivery 125 250 250 125 125 64307 Bank Service Charges and 0 6,100 6,100 6,700 6,700 64399 Other Administrative Fees 1,324 1,450 1,450 1,450 1,450 64402 Equipment Replacement C 382 381 381 0 0 64901 Advertising and Legal Noti 0 125 125 125 125 64000 Other Operating Costs 11,083 18,211 18,211 22,174 22,174 66402 Computers and Peripheral 0 4,400 4,400 1,100 0 66000 Capital Outlay 0 4,400 4,400 1,100 0 60000T Total Expenditures & O 665,504 741,373 741,373 771,070 797,761 Section IV, Page B - 8 141 Finance Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 438,971 449,073 449,073 486,417 505,907 61106 Paid out Leave 3,525 4,330 4,330 4,630 4,822 61151 Overtime Wages 1,870 3,000 3,000 1,500 1,500 [Entity] Budget Detail Desc.Note Total [141] Staff OT 1,500 Total 1,500 61201 Automobile Allowance 3,600 3,600 3,600 3,650 3,619 61301 FT Pension 48,106 49,874 49,874 54,015 56,180 61304 Employee Assistance Prog 144 144 144 146 145 61401 FICA/Medicare 4,987 6,670 6,670 7,195 7,480 61501 Group Health and Life Insu 65,444 62,117 62,117 68,653 72,240 61505 Long-term Disability Insura 2,910 2,923 2,923 2,961 2,982 61507 Dental Insurance 5,521 4,743 4,743 5,283 5,598 61509 Worker's Compensation 833 910 910 985 1,025 61510 Unemployment Insurance 1,333 1,380 1,380 1,489 1,548 61000 Personnel Services 577,244 588,765 588,765 636,925 663,045 62801 Employee Recognition Exp 0 120 120 120 120 [Entity] Budget Detail Desc.Note Total [141] Gift Cards 120 Total 120 62903 Data Processing Supplies 2,074 2,000 2,000 2,000 2,000 [Entity] Budget Detail Desc.Note Total [141] Toner Cartridges 1,750 [141] Miscellaneous Data Processing Supplies 250 Total 2,000 62904 Software 507 14,401 14,401 1,500 1,500 [Entity] Budget Detail Desc.Note Total [141] Financial Software & PC Computer Upgrades 1,500 Total 1,500 62905 Books and Periodicals 2,127 2,200 2,200 2,200 2,200 [Entity] Budget Detail Desc.Note Total [141] GASB Pronouncements Subscription 275 [141] GASB Codification 70 [141] Governmental Newsletter Update 195 [141] Govt Illustrations & Trends 240 [141] Single Audit Guide 220 [141] Local Govt Audit Guide 445 [141] US Master Tax Guide 105 [141] GAAFR Newsletter 50 [141] Grant Management Handbook-Online 390 [141] Kiplinger Letter 100 [141] Various Other Publications & Reports 110 Total 2,200 Section IV, Page B - 9 141 Finance Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62999 Office Supplies and Materi 1,211 2,850 2,850 2,850 2,850 [Entity] Budget Detail Desc.Note Total [141] Chairs 600 [141] Calculator Replacements 250 [141] Miscellaneous Supplies 2,000 [141] Stand Up Desks 0 Total 2,850 62000 Commodities 5,919 21,571 21,571 8,670 8,670 63102 Audit and Accounting Servi 24,893 32,004 32,004 33,000 34,000 [Entity] Budget Detail Desc.Note Total [141] Single Audit 5,000 [141] Annual Audit 28,000 Total 33,000 63199 Other Professional Service 0 5,500 5,500 5,600 5,500 [Entity] Budget Detail Desc.Note Total [141] Sales Tax Audits 3,500 [141] Financial Modeling & Advisory Services 2,000 [141] APA Certification Fee 100 Total 5,600 63203 Printing and Reproduction 1,353 4,550 4,550 4,550 4,550 [Entity] Budget Detail Desc.Note Total [141] Eagle County RETT Sales Reports 100 [141] W-2's & 1099's 250 [141] CAFR Printing 700 [141] Budget Printing 2,000 [141] AP & Payroll Checks & Envelopes 1,500 Total 4,550 63304 Computer Services and Su 45,013 65,672 65,672 58,351 59,122 [Entity] Budget Detail Desc.Note Total [141] Sungard Software Mtc & Support 25,710 [141] PowerPlan Mtc & Support 4,750 [141] MUNIRevs SAAS 15,276 [141] Kronos SAAS 6,315 [141] Sungard Webex Training 2,800 [141] Sungard Scripts 1,000 [141] Other Computer Services & Support 2,500 Total 58,351 63504 R&M - Office Equipment a 0 700 700 700 700 [Entity] Budget Detail Desc.Note Total [141] Printer Mtc & Repair 700 Total 700 Section IV, Page B - 10 141 Finance Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63000 Purchased and Contract 71,259 108,426 108,426 102,201 103,872 64101 Travel and Conference 6,327 7,000 7,000 10,790 10,790 [Entity] Budget Detail Desc.Note Total [141] Training Classes for Staff 1,325 [141] CGFOA State Conference Registrations 1,765 [141] GFOA National Conference (Director)1,750 [141] Freeman Govt Acctng, Reporting & 2,500 [141] Kronos Workforce Training 2,450 [141] Continuing Education for Director (20 hrs @ $50/hr) 1,000 Total 10,790 64102 Dues, Licenses and Memb 1,329 1,495 1,495 1,495 1,495 [Entity] Budget Detail Desc.Note Total [141] Co Chapter APA 60 [141] Sungard Users Group 195 [141] American Institute of CPAs 250 [141] Government FInance Officers Association 470 [141] CO Government Finance Officers Association 180 [141] CO Secretary of State (Finance Authority)100 [141] American Payroll Association 240 Total 1,495 64103 Mileage Reimbursement 272 0 0 0 0 64104 Meeting Expenses 453 750 750 750 750 [Entity] Budget Detail Desc.Note Total [141] CO American Payroll Association Meetings 10 @ $25 250 [141] CO Tax Audit Coalition Meetings 4 @ $45 180 [141] West Slope Coalition Meetings 150 [141] Staff & Organizational Meetings 170 Total 750 64206 Cellular and Paging 872 660 660 739 739 [Entity] Budget Detail Desc.Note Total [141] $61.57 x 12 months 739 Total 739 64301 Postage and Delivery 125 250 250 125 125 [Entity] Budget Detail Desc.Note Total [141] Postage & Delivery Costs 125 Total 125 64307 Bank Service Charges and 0 6,100 6,100 6,700 6,700 [Entity] Budget Detail Desc.Note Total [141] Sales Tax Online Payment Fees 0 [141] Vericheck 5,500 Section IV, Page B - 11 141 Finance Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [141] 1st Bank 1,200 Total 6,700 64399 Other Administrative Fees 1,324 1,450 1,450 1,450 1,450 [Entity] Budget Detail Desc.Note Total [141] RETT Recording Fees 1,000 [141] GFOA Certification of Achievement 450 Total 1,450 64402 Equipment Replacement C 382 381 381 0 0 64901 Advertising and Legal Noti 0 125 125 125 125 [Entity] Budget Detail Desc.Note Total [141] Legal Notices, Budget & Other 125 Total 125 64000 Other Operating Costs 11,083 18,211 18,211 22,174 22,174 66402 Computers and Peripheral 0 4,400 4,400 1,100 0 [Entity] Budget Detail Desc.Note Total [141] Destop Replacement - Finance Manager 1,100 Total 1,100 66000 Capital Outlay 0 4,400 4,400 1,100 0 60000T Total Expenditures & O 665,504 741,373 741,373 771,070 797,761 Section IV, Page B - 12 141 Finance Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 142,497 142,782 142,782 156,111 168,690 61106 Paid out Leave 1,012 1,433 1,433 1,559 1,629 61151 Overtime Wages 0 1,000 1,000 500 1,000 61301 FT Pension 15,562 15,864 15,864 17,344 18,735 61304 Employee Assistance Prog 48 48 48 49 48 61401 FICA/Medicare 2,042 2,106 2,106 2,293 2,484 61501 Group Health and Life Insu 12,707 14,565 14,565 16,073 16,935 61505 Long-term Disability Insura 981 989 989 994 994 61507 Dental Insurance 1,062 1,062 1,062 1,182 1,254 61509 Worker's Compensation 266 289 289 316 342 61510 Unemployment Insurance 430 436 436 475 514 61000 Personnel Services 176,607 180,573 180,573 196,895 212,624 62801 Employee Recognition Exp 0 40 40 40 40 62903 Data Processing Supplies 3,945 27,000 27,000 2,260 2,500 62904 Software 55,956 30,388 30,388 34,947 37,975 62905 Books and Periodicals 0 750 750 100 500 62999 Office Supplies and Materi 34 350 350 150 350 62000 Commodities 59,935 58,528 58,528 37,497 41,365 63304 Computer Services and Su 28,302 41,233 41,233 67,348 65,311 63504 R&M - Office Equipment a 747 2,750 2,750 2,000 1,500 63000 Purchased and Contract 29,049 43,983 43,983 69,348 66,811 64101 Travel and Conference 4,217 6,300 6,300 5,750 5,750 64102 Dues, Licenses and Memb 0 300 300 300 300 64206 Cellular and Paging 1,689 1,260 1,260 1,367 1,367 64402 Equipment Replacement C 25,381 31,663 31,663 42,216 44,834 64000 Other Operating Costs 31,287 39,523 39,523 49,633 52,251 66402 Computers and Peripheral 0 14,688 14,688 17,900 8,000 66000 Capital Outlay 0 14,688 14,688 17,900 8,000 60000T Total Expenditures & O 296,878 337,295 337,295 371,273 381,051 Section IV, Page B - 13 143 Information Systems Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 142,497 142,782 142,782 156,111 168,690 61106 Paid out Leave 1,012 1,433 1,433 1,559 1,629 61151 Overtime Wages 0 1,000 1,000 500 1,000 61301 FT Pension 15,562 15,864 15,864 17,344 18,735 61304 Employee Assistance Prog 48 48 48 49 48 61401 FICA/Medicare 2,042 2,106 2,106 2,293 2,484 61501 Group Health and Life Insu 12,707 14,565 14,565 16,073 16,935 61505 Long-term Disability Insura 981 989 989 994 994 61507 Dental Insurance 1,062 1,062 1,062 1,182 1,254 61509 Worker's Compensation 266 289 289 316 342 61510 Unemployment Insurance 430 436 436 475 514 61000 Personnel Services 176,607 180,573 180,573 196,895 212,624 62801 Employee Recognition Exp 0 40 40 40 40 62903 Data Processing Supplies 3,945 27,000 27,000 2,260 2,500 [Entity] Budget Detail Desc.Note Total [143] Battery Backups 750 [143] Spare Monitors 600 [143] Spare Switches 150 [143] VGA Adapters 260 [143] Misc Parts 500 Total 2,260 62904 Software 55,956 30,388 30,388 34,947 37,975 [Entity] Budget Detail Desc.Note Total [143] Exch Ent CAL (80)1,614 [143] Exch Std CAL (80)1,039 [143] Exch Serv Enterprise (1)2,306 [143] SQL Server Std (5)2,738 [143] ForeFront Device CAL (4)8 [143] Windows Serv Std (2)277 [143] Windows Pro (5)206 [143] Office Pro Plus (5)1,213 [143] Office Std (58)6,669 [143] Windows Serv CAL (82)1,041 [143] SQL Serv CAL (20)798 [143] Office Std (25)New for 2015 Add'l Licenses 4,500 [143] Windows Srv Std (8)8 New in 2014 6,838 [143] Symantec Client (10)Add'l in 2015 1,020 [143] Adobe Upg XI Std (12)Upgr to current ver 1,344 [143] Adobe Ugr XI Pro (9)Upgr to current ver 1,414 [143] Adobe XI Std (4)New Add'l Licenses 943 [143] Miscellaneous Software 500 [143] Laserfiche SSL Cert 2 yr SSL Security Cert 479 Total 34,947 62905 Books and Periodicals 0 750 750 100 500 [Entity] Budget Detail Desc.Note Total [143] Reference & CD Training 100 Total 100 Section IV, Page B - 14 143 Information Systems Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62999 Office Supplies and Materi 34 350 350 150 350 62000 Commodities 59,935 58,528 58,528 37,497 41,365 63304 Computer Services and Su 28,302 41,233 41,233 67,348 65,311 [Entity] Budget Detail Desc.Note Total [143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 701 [143] Switch TOA-REC02 Maint 1 year 413 [143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 814 [143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr 307 [143] Switch TOA-BB02 F0C1718Y120 Mnt 1yr 307 [143] Switch TOA-BB03 F0C1747S201 Mnt 1yr 382 [143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 889 [143] Switch TOA-CORE01 F0C1405W1AR Mnt 1yr 1,008 [143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 630 [143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 497 [143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 382 [143] ASA 5510 Firewall JMZ1440L0J4 Mnt 1yr 814 [143] Switch TOA-SRV-SW01 F0C1744W49X Mnt 1yr 100 [143] Switch TOA-SRV-SW02 F0X1744W445 Mnt 1yr 100 [143] WLC & AP's Wireless Mnt 1 yr 352 [143] Server TOA-CTX01 Mnt 1 yr 552 [143] MSA SAN Swift Gulch Mnt 1 yr 1,068 [143] HP SAN Muni Bldg Mnt 1 yr 1,500 [143] TOA-VMHOST01 Mnt 1 yr 687 [143] TOA-VMHOST02 Mnt 1 yr 687 [143] TOA-VMHOST03 Due 2017-3yr in 2014 0 [143] TOA-VMHOST04 Due 2017-3yr in 2014 0 [143] SWright DSL 75 / month 900 [143] WHalstead DSL 40 / month 480 [143] Public Wifi DSL Comcast 135 / month 1,620 [143] TOA Backup DSL Comcast 135 / month 1,620 [143] Symtantec AntiVirus 75 users Mnt 1 yr 3,450 [143] Citrix MetaFrame 1 yr maint 225 [143] SmartDraw 1 yr maint 500 [143] SPS Labor Phones Support Assistance 960 [143] MailMarshal Maint 1 yr maint 975 [143] Barracuda Web Filter 1 yr maint 1,073 [143] Barracuda Backup Server 1 yr maint 4,073 [143] Barracuda Email Archiver 1 yr maint 2,523 [143] PEI Labor w/ Managed Svcs 1 yr 5,000 [143] PEI Managed Services 1 yr 1,444 / month 17,328 [143] Axis Camera Server 1yr Mnt x 2 300 [143] Electronic Recycling 400 [143] RDS Implementation Citrix Replacement 6,331 [143] VMWare Maintenance 1 year 7,400 Total 67,348 63504 R&M - Office Equipment a 747 2,750 2,750 2,000 1,500 [Entity] Budget Detail Desc.Note Total [143] Repairs / Replacements 2,000 Total 2,000 Section IV, Page B - 15 143 Information Systems Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63000 Purchased and Contract 29,049 43,983 43,983 69,348 66,811 64101 Travel and Conference 4,217 6,300 6,300 5,750 5,750 [Entity] Budget Detail Desc.Note Total [143] CGAIT Conference 750 [143] Training Classes 2500 * 2 Online 5,000 Total 5,750 64102 Dues, Licenses and Memb 0 300 300 300 300 [Entity] Budget Detail Desc.Note Total [143] CGAIT Dues 300 Total 300 64206 Cellular and Paging 1,689 1,260 1,260 1,367 1,367 [Entity] Budget Detail Desc.Note Total [143] $113.94 x 12 months 1,367 Total 1,367 64402 Equipment Replacement C 25,381 31,663 31,663 42,216 44,834 [Entity] Budget Detail Desc.Note Total [143] Annual Equipment Rental Charges 42,216 Total 42,216 64000 Other Operating Costs 31,287 39,523 39,523 49,633 52,251 66402 Computers and Peripheral 0 14,688 14,688 17,900 8,000 [Entity] Budget Detail Desc.Note Total [143] Barracuda Spam Firewall MailMarshal Replacement 11,000 [143] Server Rack UPS Replacement UPS 4,700 [143] Desktop Replacements - 2 @ $1,100 ea. IT Administrator & Help Desk Technician 2,200 Total 17,900 66000 Capital Outlay 0 14,688 14,688 17,900 8,000 60000T Total Expenditures & O 296,878 337,295 337,295 371,273 381,051 Section IV, Page B - 16 143 Information Systems Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 48,448 50,623 61106 Paid out Leave 0 0 0 465 475 61301 FT Pension 0 0 0 5,380 5,621 61304 Employee Assistance Prog 0 0 0 24 24 61401 FICA/Medicare 0 0 0 709 741 61501 Group Health and Life Insu 0 0 0 14,706 15,479 61505 Long-term Disability Insura 0 0 0 439 454 61507 Dental Insurance 0 0 0 1,170 1,239 61509 Worker's Compensation 0 0 0 2,137 2,233 61510 Unemployment Insurance 0 0 0 147 153 61000 Personnel Services 0 0 0 73,625 77,042 62401 Gasoline 1,320 1,500 1,500 1,500 1,600 62402 Diesel 0 0 0 1,136 1,136 62802 Food and Beverages 6,389 6,000 6,000 6,000 6,000 62803 Janitorial, Custodial and Cl 0 0 0 20,000 20,000 62805 Clothing and Uniforms 0 0 0 550 550 62806 Safety Materials and Suppl 0 0 0 150 150 62999 Office Supplies and Materi 5,568 5,000 5,000 6,000 6,000 62000 Commodities 13,277 12,500 12,500 35,336 35,436 63203 Printing and Reproduction 1,209 1,000 1,000 600 600 63504 R&M - Office Equipment a 7,380 12,100 12,100 12,500 12,500 63603 Rentals - Office Equipment 12,556 12,556 12,556 10,371 10,371 63999 Other Purchased and Cont 15,103 38,300 38,300 18,964 18,964 63000 Purchased and Contract 36,248 63,956 63,956 42,435 42,435 64104 Meeting Expenses 1,579 0 0 0 0 64201 Telephone & Long-distanc 21,438 38,532 38,532 38,982 38,982 64301 Postage and Delivery 4,481 6,000 6,000 4,000 6,000 64303 Treasurer Fees 32,357 29,515 29,515 31,971 34,596 64307 Bank Service Charges and 86 250 250 150 150 64309 VAA RSF Collection Fees 0 0 13,000 13,000 13,000 64401 Fleet Maintenance Charge 214 1,500 2,527 2,733 3,004 64402 Equipment Replacement C 13,753 13,510 13,510 17,635 17,635 64403 Washbay Charges 667 1,488 1,488 2,496 2,496 64905 Insurance Premiums 120,367 123,747 123,747 126,768 126,768 64996 Bad Debt Expense 90,961 0 0 0 0 64000 Other Operating Costs 285,904 214,542 228,569 237,735 242,631 60000T Total Expenditures & O 335,428 290,998 305,025 389,131 397,544 Section IV, Page B - 17 149 Nondepartmental Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 48,448 50,623 61106 Paid out Leave 0 0 0 465 475 61301 FT Pension 0 0 0 5,380 5,621 61304 Employee Assistance Prog 0 0 0 24 24 61401 FICA/Medicare 0 0 0 709 741 61501 Group Health and Life Insu 0 0 0 14,706 15,479 61505 Long-term Disability Insura 0 0 0 439 454 61507 Dental Insurance 0 0 0 1,170 1,239 61509 Worker's Compensation 0 0 0 2,137 2,233 61510 Unemployment Insurance 0 0 0 147 153 61000 Personnel Services 0 0 0 73,625 77,042 62401 Gasoline 1,320 1,500 1,500 1,500 1,600 [Entity] Budget Detail Desc.Note Total [149] Fuel Charges for Motor Pool Vehicles 1,500 Total 1,500 62402 Diesel 0 0 0 1,136 1,136 [Entity] Budget Detail Desc.Note Total [149] Fuel Charges for Buildings Attendant 1,136 Total 1,136 62802 Food and Beverages 6,389 6,000 6,000 6,000 6,000 [Entity] Budget Detail Desc.Note Total [149] Town Meetings Food and Supplies 6,000 Total 6,000 62803 Janitorial, Custodial and Cl 0 0 0 20,000 20,000 [Entity] Budget Detail Desc.Note Total [149] Hand Towels 3,000 [149] Tissue 2,500 [149] Toilet Paper 3,000 [149] Aerosols 1,824 [149] Chemicals 2,500 [149] Hygiene 3,000 [149] Refuge Supplies 2,183 [149] PPE and Other Safety (Gloves, signs, etc)1,993 Total 20,000 62805 Clothing and Uniforms 0 0 0 550 550 [Entity] Budget Detail Desc.Note Total [149] Clothing and Uniforms - Bldgs Attendant 550 Total 550 Section IV, Page B - 18 149 Nondepartmental Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62806 Safety Materials and Suppl 0 0 0 150 150 [Entity] Budget Detail Desc.Note Total [149] Safety Footwear - Bldgs Attendant 150 Total 150 62999 Office Supplies and Materi 5,568 5,000 5,000 6,000 6,000 [Entity] Budget Detail Desc.Note Total [149] Town Wide Office Supplies 1,000 [149] Xerox Paper, Office Supply Inventory 5,000 Total 6,000 62000 Commodities 13,277 12,500 12,500 35,336 35,436 63203 Printing and Reproduction 1,209 1,000 1,000 600 600 [Entity] Budget Detail Desc.Note Total [149] Town Stationary and Envelopes 600 Total 600 63504 R&M - Office Equipment a 7,380 12,100 12,100 12,500 12,500 [Entity] Budget Detail Desc.Note Total [149] Avaya IP Office Maintenance 7,500 [149] Xerox Copier/Print Charges 5,000 Total 12,500 63603 Rentals - Office Equipment 12,556 12,556 12,556 10,371 10,371 [Entity] Budget Detail Desc.Note Total [149] Copier Lease ($864.27 x 12)10,371 Total 10,371 63999 Other Purchased and Cont 15,103 38,300 38,300 18,964 18,964 [Entity] Budget Detail Desc.Note Total [149] Laserfiche Annual Basic Services Support 8,700 [149] Laserfiche Public Portal Maint Support 1,600 [149] Employee Bus Passes 4,000 [149] 1st Aid Supplies 750 [149] Water Cooler Service 150 [149] FSA Fees ($72 x 12 months)864 [149] Flu Shots, Beneifts Fair Health 2,400 [149] Flowers, Picture Framing, Misc 500 Total 18,964 63000 Purchased and Contract 36,248 63,956 63,956 42,435 42,435 64104 Meeting Expenses 1,579 0 0 0 0 64201 Telephone & Long-distanc 21,438 38,532 38,532 38,982 38,982 Section IV, Page B - 19 149 Nondepartmental Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [149] Fireworks Line 9709490345819 546 [149] TOA Main Fax 9709499139879 1,116 [149] T-1 To Swift Gulch 9709493497508 3,600 [149] NewCloud Networks PRI, LD & E911 7,620 [149] CenturyLink MetroE Swift Gulch & Internet 26,100 Total 38,982 64301 Postage and Delivery 4,481 6,000 6,000 4,000 6,000 [Entity] Budget Detail Desc.Note Total [149] General Admin Postage and Delivery 4,000 Total 4,000 64303 Treasurer Fees 32,357 29,515 29,515 31,971 34,596 [Entity] Budget Detail Desc.Note Total [149] 2% Eagle County Treasurer Collection Fee 31,971 Total 31,971 64307 Bank Service Charges and 86 250 250 150 150 [Entity] Budget Detail Desc.Note Total [149] Various Fees 150 Total 150 64309 VAA RSF Collection Fees 0 0 13,000 13,000 13,000 [Entity] Budget Detail Desc.Note Total [149] VAA RSF Collection Fees 13,000 Total 13,000 64401 Fleet Maintenance Charge 214 1,500 2,527 2,733 3,004 [Entity] Budget Detail Desc.Note Total [149] Annual Fleet Maintenance Charges 2,733 Total 2,733 64402 Equipment Replacement C 13,753 13,510 13,510 17,635 17,635 [Entity] Budget Detail Desc.Note Total [149] Annual Equipment Rental Charges 17,635 Total 17,635 64403 Washbay Charges 667 1,488 1,488 2,496 2,496 [Entity] Budget Detail Desc.Note Total [149] Annual Washbay Charges - 4 vehicles 2,496 Total 2,496 Section IV, Page B - 20 149 Nondepartmental Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64905 Insurance Premiums 120,367 123,747 123,747 126,768 126,768 [Entity] Budget Detail Desc.Note Total [149] CIRSA: Property and Casualty (71%)119,153 [149] Fiduciary Liability 2,600 [149] Excess Crime 255 [149] Boiler and Machinery 4,167 [149] Treasurer's Bond - Scott 400 [149] Volunteer Accident Medical Plan 193 Total 126,768 64996 Bad Debt Expense 90,961 0 0 0 0 64000 Other Operating Costs 285,904 214,542 228,569 237,735 242,631 60000T Total Expenditures & O 335,428 290,998 305,025 389,131 397,544 Section IV, Page B - 21 149 Nondepartmental Town of Avon Line Item Detail THIS PAGE INTENTIONALLY LEFT BLANK Section IV, Page C-1 Fund: General Dept: Community Development Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 336,321$ 384,506$ 384,506$ 571,340$ 597,825$ Commodities 4,932 7,879 9,579 14,500 12,185 Contract Services 17,514 55,253 54,353 204,817 162,828 Other Operating Costs 176,814 21,810 23,123 264,770 244,857 Capital Outlay 902 15,000 16,225 4,950 6,950 Total 536,483$ 484,448$ 487,786$ 1,060,377$ 1,024,645$ Department Expenditures by Program Administration 38,518$ -$ -$ -$ -$ Planning/GIS 213,097 245,491 247,491 261,570 258,085 Building 117,543 127,352 129,165 136,402 144,617 Economic Development 167,325 111,605 111,130 170,035 158,270 Town Produced Events - - - 289,520 263,673 Signature Event Seed Funding - - - 5,000 - Community Grants - - - 197,850 200,000 Total 536,483$ 484,448$ 487,786$ 1,060,377$ 1,024,645$ Authorized Positions Planning Manager 0 0 1 1 1 Senior Planner 1 1 0 0 0 Building Official 1 1 1 1 1 Planner II 1 1 1 1 1 Director of Economic Initiatives 0 1 1 1 1 Special Events Supervisor 1 1 1 1 1 Seasonal Events Assistant 0 0 0 0.33 0.33 Total 4 5 5 5.33 5.33 Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning functions. The Building Official provides permit and inspection services for residential and commercial development. The Director of Economic Initiatives takes the lead role in implementing the Town's Economic Development program. The Community Development Department is administered by the Planning Manager, who spends approximately 60% of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Planning Manager’s time is spent with hands-on project review and special planning work. The Director of Economic Initiatives is supervised by the Town Manager. Section IV, Page C-2 Fund: General Dept: Community Development Budget Summary 1. Developed and implemented Avon Municipal Code Updates. 2. Established Economic Development Office. 3. Facilitated Brand Platform and new Town Logo creation. 4. Assisted with West Avon Preserve Trail development, signage and parking. 5. Held key leadership role in development of a comprehensive report on recreational marijuana. 6. Administered new special events: WWG, Flavors of Colorado, Bravo!Vail and Man of the Cliff. Estimated Personnel Time:30% Estimated Nonpersonnel Costs:61,695$ Total Activity Cost:40,921$ Performance Metric(s): Estimated Personnel Time:34% Estimated Nonpersonnel Costs:69,921$ Total Activity Cost: $ 88,934 Performance Metric(s): Estimated Personnel Time:34% Estimated Nonpersonnel Costs:69,921$ Total Activity Cost: $ 88,934 Performance Metric(s):Community Survey; Completion of Plan(s) Estimated Personnel Time:2% Estimated Nonpersonnel Costs:4,113$ Total Activity Cost: $ 5,231 Performance Metric(s): Cost effectiveness of IGA versus in-house employee 2014 MAJOR ACCOMPLISHMENTS Community Survey Community Survey PROGRAM ACTIVITIES AND OPERATIONS - PLANNING Administration: Review all new applications and contractor registration applications at the front counter, including assisting the general public with inquiries. Fiance administration for permitting and planning applications, including escrow accounts. This includes administration of the department by the Planning Manager. Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes public process with PZC/Council. Long-Term Planning: The Community Development Department is responsible for the development of long range planning for the Town of Avon. In the 2015-16 Strategic Plan, the development of a Multi- Modal, Parking and Transportation Plan is scheduled. Policy work with the PZC (and Council) witll include evaluationg and implementing Master Plan work for District Plans (i.e. East Avon). GIS Mapping / Informational Serivces: Create and manage all mapping functions and associated data management for the Town. Supports special projects with geographical information as well as cartagraphy useful in land use decisions and Comprehensive Planning. Section IV, Page C-3 Fund: General Dept: Community Development Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:11,498$ Total Activity Cost:136,402$ Performance Metric(s): Estimated Personnel Time:100% Estimated Nonpersonnel Costs:60,835$ Total Activity Cost:170,035$ Performance Metric(s): Estimated Personnel Time:100% Estimated Nonpersonnel Costs:138,386$ Total Activity Cost:289,520$ Performance Metric(s): Estimated Personnel Time:0% Estimated Nonpersonnel Costs:5,000$ Total Activity Cost:5,000$ Performance Metric(s): Estimated Personnel Time:0% Estimated Nonpersonnel Costs:197,850$ Total Activity Cost:197,850$ Performance Metric(s): Signature Event Seed Funding: The General Fund Special Event Reserve holds monies which are approved by Town Council for the seeding of signature special events in Avon. Monies approved by Council are accounted for in this account. Community Grants: This account includes all grant monies the Council approves for use by outside agencies. Economic development, art and cultural programs, regional environmental projects, sporting events and health and human service needs, Community Survey PROGRAM ACTIVITIES AND OPERATIONS - BUILDING PERMITS AND INSPECTIONS Community Survey; Sales, lodging and real estate tax growth Community Survey; Sales, lodging and real estate tax growth Community Survey; Sales, lodging and real estate tax growth Special Event Adminstration & Production: Responsible for the special event administration and production of all special events in the Town of Avon, including Town produced events, such as Salute to the USA and outside producer festivals. The budget included admission fee expeditures, full cost accounting for Salute to the USA. The Special Event Supervisor oversees on seasonal employee and the Town's volunteeers. PROGRAM ACTIVITIES AND OPERATIONS - ECONOMIC DEVELOPMENT Community Survey; Sales, lodging and real estate tax growth Economic Development: Implements the Town's Economic Development iniatives including Special Event development, Creative District initiative and development, retail and accommodation business assistance and regional representation. Funding for Destimetrics data collection is included in this budget. Building Inspection: The Building Division provides all construction relatedservices in the Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled on an as-needed, or complaint driven basis. In 2015 the Building Division will implement the 2015 International Building Code. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 15,667 0 0 0 0 61151 Overtime Wages 74 0 0 0 0 61301 FT Pension 1,679 0 0 0 0 61304 Employee Assistance Prog 7 0 0 0 0 61401 FICA/Medicare 218 0 0 0 0 61501 Group Health and Life Insu 6,430 0 0 0 0 61505 Long-term Disability Insura 144 0 0 0 0 61507 Dental Insurance 549 0 0 0 0 61509 Worker's Compensation 29 0 0 0 0 61510 Unemployment Insurance 47 0 0 0 0 61000 Personnel Services 24,844 0 0 0 0 62999 Office Supplies and Materi 483 0 0 0 0 62000 Commodities 483 0 0 0 0 63304 Computer Services and Su 5,060 0 0 0 0 63504 R&M - Office Equipment a 1,322 0 0 0 0 63603 Rentals - Office Equipment 5,318 0 0 0 0 63000 Purchased and Contract 11,700 0 0 0 0 64104 Meeting Expenses 265 0 0 0 0 64301 Postage and Delivery 160 0 0 0 0 64402 Equipment Replacement C 234 0 0 0 0 64901 Advertising and Legal Noti 832 0 0 0 0 64000 Other Operating Costs 1,491 0 0 0 0 60000T Total Expenditures & O 38,518 0 0 0 0 Section IV, Page C - 4 211 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 151,375 133,589 133,589 159,039 166,094 61106 Paid out Leave 4,140 1,418 1,418 1,516 1,574 61301 FT Pension 16,882 14,851 14,851 17,661 18,443 61304 Employee Assistance Prog 56 43 43 49 48 61401 FICA/Medicare 2,222 1,958 1,958 2,328 2,431 61501 Group Health and Life Insu 19,316 23,311 23,311 22,874 24,080 61505 Long-term Disability Insura 1,155 900 900 994 994 61507 Dental Insurance 1,611 1,998 1,998 1,761 1,866 61509 Worker's Compensation 1,819 3,869 3,869 4,399 4,597 61510 Unemployment Insurance 467 405 405 482 503 61000 Personnel Services 199,044 182,344 182,344 211,102 220,630 62801 Employee Recognition Exp 0 40 40 40 40 62904 Software 3,906 3,349 3,349 3,000 3,000 62905 Books and Periodicals 73 250 250 150 150 62999 Office Supplies and Materi 0 2,500 2,500 900 900 62000 Commodities 3,979 6,139 6,139 4,090 4,090 63101 Legal Services 4,752 0 0 0 0 63199 Other Professional Service 863 10,000 10,000 22,200 5,000 63203 Printing and Reproduction 0 500 500 200 250 63304 Computer Services and Su 0 17,735 17,735 5,369 5,530 63504 R&M - Office Equipment a 0 1,500 1,500 2,500 2,500 63603 Rentals - Office Equipment 0 5,318 5,318 5,318 5,318 63000 Purchased and Contract 5,615 35,053 35,053 35,587 18,598 64101 Travel and Conference 1,245 2,500 2,500 3,000 2,500 64102 Dues, Licenses and Memb 692 650 650 1,020 1,020 64104 Meeting Expenses 0 500 500 200 300 64301 Postage and Delivery 0 250 250 150 150 64402 Equipment Replacement C 1,621 1,855 1,855 1,621 847 64901 Advertising and Legal Noti 0 1,200 3,200 2,600 3,000 64000 Other Operating Costs 3,558 6,955 8,955 8,591 7,817 66402 Computers and Peripheral 902 0 0 2,200 950 66404 Furniture and Fixtures 0 15,000 15,000 0 6,000 66000 Capital Outlay 902 15,000 15,000 2,200 6,950 60000T Total Expenditures & O 213,097 245,491 247,491 261,570 258,085 Section IV, Page C - 5 212 Planning Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 151,375 133,589 133,589 159,039 166,094 61106 Paid out Leave 4,140 1,418 1,418 1,516 1,574 61301 FT Pension 16,882 14,851 14,851 17,661 18,443 61304 Employee Assistance Prog 56 43 43 49 48 61401 FICA/Medicare 2,222 1,958 1,958 2,328 2,431 61501 Group Health and Life Insu 19,316 23,311 23,311 22,874 24,080 61505 Long-term Disability Insura 1,155 900 900 994 994 61507 Dental Insurance 1,611 1,998 1,998 1,761 1,866 61509 Worker's Compensation 1,819 3,869 3,869 4,399 4,597 61510 Unemployment Insurance 467 405 405 482 503 61000 Personnel Services 199,044 182,344 182,344 211,102 220,630 62801 Employee Recognition Exp 0 40 40 40 40 62904 Software 3,906 3,349 3,349 3,000 3,000 [Entity] Budget Detail Desc.Note Total [212] GIS Software 0 [212] Arc GIS Desktop Maint 1,500 [212] Arc Pad Maint 250 [212] Arc GIS Server Maint & Support 1,250 Total 3,000 62905 Books and Periodicals 73 250 250 150 150 [Entity] Budget Detail Desc.Note Total [212] Transportation Planning Documents 150 Total 150 62999 Office Supplies and Materi 0 2,500 2,500 900 900 [Entity] Budget Detail Desc.Note Total [212] XEROX large format cartriges 650 [212] Various Office Supplies 250 Total 900 62000 Commodities 3,979 6,139 6,139 4,090 4,090 63101 Legal Services 4,752 0 0 0 0 63199 Other Professional Service 863 10,000 10,000 22,200 5,000 [Entity] Budget Detail Desc.Note Total [212] County GIS (approx 120 hrs)7,200 [212] Eagle County Trails Group - Trail Planning 15,000 Total 22,200 63203 Printing and Reproduction 0 500 500 200 250 [Entity] Budget Detail Desc.Note Total [212] Printing/Repro for Long Range Planning Meetings 200 Total 200 Section IV, Page C - 6 212 Planning Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63304 Computer Services and Su 0 17,735 17,735 5,369 5,530 [Entity] Budget Detail Desc.Note Total [212] Sungard Permitting Software 5,369 Total 5,369 63504 R&M - Office Equipment a 0 1,500 1,500 2,500 2,500 [Entity] Budget Detail Desc.Note Total [212] Xerox Front Printer Charges 2,500 Total 2,500 63603 Rentals - Office Equipment 0 5,318 5,318 5,318 5,318 [Entity] Budget Detail Desc.Note Total [212] Copier Lease ($443.16 x 12)5,318 Total 5,318 63000 Purchased and Contract 5,615 35,053 35,053 35,587 18,598 64101 Travel and Conference 1,245 2,500 2,500 3,000 2,500 [Entity] Budget Detail Desc.Note Total [212] APA Colorado 2 Planners 800 [212] RMLUI 2 Planners 1,200 [212] DCI 1 Planner 500 [212] Ski Town Research 2 Planners 500 Total 3,000 64102 Dues, Licenses and Memb 692 650 650 1,020 1,020 [Entity] Budget Detail Desc.Note Total [212] APA & AICP for Planning Manager 470 [212] APA for Planner II 250 [212] DCI for Planning and Econ Dev 300 Total 1,020 64104 Meeting Expenses 0 500 500 200 300 [Entity] Budget Detail Desc.Note Total [212] Special Long Range Planning Meeting Supplies 200 Total 200 64301 Postage and Delivery 0 250 250 150 150 [Entity] Budget Detail Desc.Note Total [212] Postage & Delivery 150 Total 150 Section IV, Page C - 7 212 Planning Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64402 Equipment Replacement C 1,621 1,855 1,855 1,621 847 [Entity] Budget Detail Desc.Note Total [212] Annual Equipment Rental Charges 1,621 Total 1,621 64901 Advertising and Legal Noti 0 1,200 3,200 2,600 3,000 [Entity] Budget Detail Desc.Note Total [212] Vail Daily Advertisements & Public Notice Mailings 2,600 Total 2,600 64000 Other Operating Costs 3,558 6,955 8,955 8,591 7,817 66402 Computers and Peripheral 902 0 0 2,200 950 [Entity] Budget Detail Desc.Note Total [212] Desktop Replacement - 2 @ $1100 ea. Planning Mgr & Planner II 2,200 Total 2,200 66404 Furniture and Fixtures 0 15,000 15,000 0 6,000 [Entity] Budget Detail Desc.Note Total [212] Office Furniture Building Official 0 [212] Office Furniture Planning Manager 0 Total 0 66000 Capital Outlay 902 15,000 15,000 2,200 6,950 60000T Total Expenditures & O 213,097 245,491 247,491 261,570 258,085 Section IV, Page C - 8 212 Planning Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 84,710 86,114 86,114 93,861 100,810 61106 Paid out Leave 1,627 840 840 915 989 61301 FT Pension 9,385 9,565 9,565 10,425 11,198 61304 Employee Assistance Prog 24 24 24 24 24 61401 FICA/Medicare 1,246 1,261 1,261 1,374 1,476 61501 Group Health and Life Insu 12,471 13,456 13,456 14,888 15,686 61505 Long-term Disability Insura 497 497 497 497 497 61507 Dental Insurance 1,050 1,050 1,050 1,170 1,239 61509 Worker's Compensation 1,165 1,345 1,345 1,466 1,574 61510 Unemployment Insurance 259 261 261 284 305 61000 Personnel Services 112,433 114,412 114,412 124,904 133,798 62401 Gasoline 469 650 650 500 500 62801 Employee Recognition Exp 0 20 20 20 20 62807 Consumable Tools/Small 0 50 50 50 50 62905 Books and Periodicals 0 300 2,000 150 150 62000 Commodities 469 1,020 2,720 720 720 63199 Other Professional Service 200 4,000 4,000 2,500 2,500 63000 Purchased and Contract 200 4,000 4,000 2,500 2,500 64101 Travel and Conference 110 1,500 1,500 1,500 1,500 64102 Dues, Licenses and Memb 125 250 250 125 125 64206 Cellular and Paging 443 360 360 198 198 64401 Fleet Maintenance Charge 192 2,414 2,527 2,733 3,004 64402 Equipment Replacement C 2,903 2,148 2,148 2,148 2,148 64403 Washbay Charges 667 1,248 1,248 624 624 64000 Other Operating Costs 4,440 7,920 8,033 7,328 7,599 66402 Computers and Peripheral 0 0 0 950 0 66000 Capital Outlay 0 0 0 950 0 60000T Total Expenditures & O 117,543 127,352 129,165 136,402 144,617 Section IV, Page C - 9 213 Building Inspection Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 84,710 86,114 86,114 93,861 100,810 61106 Paid out Leave 1,627 840 840 915 989 61301 FT Pension 9,385 9,565 9,565 10,425 11,198 61304 Employee Assistance Prog 24 24 24 24 24 61401 FICA/Medicare 1,246 1,261 1,261 1,374 1,476 61501 Group Health and Life Insu 12,471 13,456 13,456 14,888 15,686 61505 Long-term Disability Insura 497 497 497 497 497 61507 Dental Insurance 1,050 1,050 1,050 1,170 1,239 61509 Worker's Compensation 1,165 1,345 1,345 1,466 1,574 61510 Unemployment Insurance 259 261 261 284 305 61000 Personnel Services 112,433 114,412 114,412 124,904 133,798 62401 Gasoline 469 650 650 500 500 62801 Employee Recognition Exp 0 20 20 20 20 62807 Consumable Tools/Small 0 50 50 50 50 [Entity] Budget Detail Desc.Note Total [213] Inspection Equipment 50 Total 50 62905 Books and Periodicals 0 300 2,000 150 150 62000 Commodities 469 1,020 2,720 720 720 63199 Other Professional Service 200 4,000 4,000 2,500 2,500 [Entity] Budget Detail Desc.Note Total [213] Safebuilt 2 weeks of inspections 2,500 Total 2,500 63000 Purchased and Contract 200 4,000 4,000 2,500 2,500 64101 Travel and Conference 110 1,500 1,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [213] ICB Annual Conference 1,500 Total 1,500 64102 Dues, Licenses and Memb 125 250 250 125 125 [Entity] Budget Detail Desc.Note Total [213] ICBO License Renewal 125 Total 125 64206 Cellular and Paging 443 360 360 198 198 [Entity] Budget Detail Desc.Note Total [213] $16.50 x 12 months 198 Total 198 Section IV, Page C - 10 213 Building Inspection Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64401 Fleet Maintenance Charge 192 2,414 2,527 2,733 3,004 [Entity] Budget Detail Desc.Note Total [213] Annual Fleet Maintenance Charges 2,733 Total 2,733 64402 Equipment Replacement C 2,903 2,148 2,148 2,148 2,148 [Entity] Budget Detail Desc.Note Total [213] Annual Equipment Rental Charges 2,148 Total 2,148 64403 Washbay Charges 667 1,248 1,248 624 624 [Entity] Budget Detail Desc.Note Total [213] Annual Washbay Charges - 1 vehicle 624 Total 624 64000 Other Operating Costs 4,440 7,920 8,033 7,328 7,599 66402 Computers and Peripheral 0 0 0 950 0 [Entity] Budget Detail Desc.Note Total [213] Desktop Replacement - Building Official 950 Total 950 66000 Capital Outlay 0 0 0 950 0 60000T Total Expenditures & O 117,543 127,352 129,165 136,402 144,617 Section IV, Page C - 11 213 Building Inspection Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 70,250 70,250 87,708 91,070 61106 Paid out Leave 0 771 771 837 854 61301 FT Pension 0 7,812 7,812 9,740 10,112 61304 Employee Assistance Prog 0 21 21 24 24 61401 FICA/Medicare 0 1,030 1,030 1,284 1,333 61501 Group Health and Life Insu 0 6,578 6,578 8,076 8,498 61505 Long-term Disability Insura 0 456 456 497 497 61507 Dental Insurance 0 477 477 591 627 61509 Worker's Compensation 0 142 142 178 185 61510 Unemployment Insurance 0 213 213 266 276 61000 Personnel Services 0 87,750 87,750 109,200 113,475 62301 General Program Supplies 0 0 0 200 200 62801 Employee Recognition Exp 0 20 20 20 60 62905 Books and Periodicals 0 300 300 100 100 62999 Office Supplies and Materi 0 400 400 400 400 62000 Commodities 0 720 720 720 760 63199 Other Professional Service 0 0 0 23,050 1,000 63203 Printing and Reproduction 0 200 200 200 700 63303 Photography Services 0 0 0 1,500 2,850 63304 Computer Services and Su 0 14,000 13,100 650 20,850 63305 Audio/Visual Services 0 2,000 2,000 0 0 63000 Purchased and Contract 0 16,200 15,300 25,400 25,400 64101 Travel and Conference 0 1,200 400 1,775 2,550 64102 Dues, Licenses and Memb 0 380 380 0 195 64104 Meeting Expenses 0 400 400 700 600 64206 Cellular and Paging 0 705 705 790 790 64301 Postage and Delivery 0 250 250 100 50 64901 Advertising and Legal Noti 0 0 0 29,050 14,450 64903 Economic Development C 0 4,000 4,000 500 0 64000 Other Operating Costs 0 6,935 6,135 32,915 18,635 66402 Computers and Peripheral 0 0 1,225 1,800 0 66000 Capital Outlay 0 0 1,225 1,800 0 60000T Total Expenditures & O 0 111,605 111,130 170,035 158,270 Section IV, Page C - 12 214 Economic Initiatives Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 70,250 70,250 87,708 91,070 61106 Paid out Leave 0 771 771 837 854 61301 FT Pension 0 7,812 7,812 9,740 10,112 61304 Employee Assistance Prog 0 21 21 24 24 61401 FICA/Medicare 0 1,030 1,030 1,284 1,333 61501 Group Health and Life Insu 0 6,578 6,578 8,076 8,498 61505 Long-term Disability Insura 0 456 456 497 497 61507 Dental Insurance 0 477 477 591 627 61509 Worker's Compensation 0 142 142 178 185 61510 Unemployment Insurance 0 213 213 266 276 61000 Personnel Services 0 87,750 87,750 109,200 113,475 62301 General Program Supplies 0 0 0 200 200 [Entity] Budget Detail Desc.Note Total [214] EDAC Program 100 [214] CAD Program 100 Total 200 62801 Employee Recognition Exp 0 20 20 20 60 [Entity] Budget Detail Desc.Note Total [214] 1 employees @ $20.00 20 Total 20 62905 Books and Periodicals 0 300 300 100 100 [Entity] Budget Detail Desc.Note Total [214] Periodicals for ED staff 100 Total 100 62999 Office Supplies and Materi 0 400 400 400 400 [Entity] Budget Detail Desc.Note Total [214] Office Supplies 100 [214] Computer Cartridges 300 Total 400 62000 Commodities 0 720 720 720 760 63199 Other Professional Service 0 0 0 23,050 1,000 [Entity] Budget Detail Desc.Note Total [214] Design work - rec center ads $60.00/hr at 16 hours per quarter 3,840 [214] Rec Center rebranding @ 1500 1,500 [214] Destimetrics;17,710 Total 23,050 Section IV, Page C - 13 214 Economic Initiatives Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63203 Printing and Reproduction 0 200 200 200 700 [Entity] Budget Detail Desc.Note Total [214] Copy Services n- Comm Dev 200 Total 200 63303 Photography Services 0 0 0 1,500 2,850 [Entity] Budget Detail Desc.Note Total [214] Professional Photos; videography; shutterstock 1,500 Total 1,500 63304 Computer Services and Su 0 14,000 13,100 650 20,850 [Entity] Budget Detail Desc.Note Total [214] Adobe Subscription 450 450 [214] Constant Contact 200 200 Total 650 63305 Audio/Visual Services 0 2,000 2,000 0 0 63000 Purchased and Contract 0 16,200 15,300 25,400 25,400 64101 Travel and Conference 0 1,200 400 1,775 2,550 [Entity] Budget Detail Desc.Note Total [214] Colorado Tourism - 1 attendees @ 625.00 625 [214] CO Creative Industries - 1 attendees @ $450.00 450 [214] DCI Annual Conf - 1 @ 500 500 [214] Travel - staff of two @ 100 200 Total 1,775 64102 Dues, Licenses and Memb 0 380 380 0 195 [Entity] Budget Detail Desc.Note Total [214] NWCCOG 0 [214] PR Newswire 0 Total 0 64104 Meeting Expenses 0 400 400 700 600 [Entity] Budget Detail Desc.Note Total [214] Creative District Meetings 200 [214] ED Advisory Committee Member Meetings 200 [214] Meetings with Business Owners 300 Total 700 64206 Cellular and Paging 0 705 705 790 790 [Entity] Budget Detail Desc.Note Total [214] $65.83 x 12 months 790 Total 790 Section IV, Page C - 14 214 Economic Initiatives Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64301 Postage and Delivery 0 250 250 100 50 [Entity] Budget Detail Desc.Note Total [214] Misc Mailings 100 Total 100 64901 Advertising and Legal Noti 0 0 0 29,050 14,450 [Entity] Budget Detail Desc.Note Total [214] Print outlets(Vail Daily,Vail Lifestyle, What to do, Parents handbook, Regal other 5,000 [214] Online - Colorado.com,mail chimp, TIGA Airport, Street Media Busses 8,600 [214] Radio - local 3,000 [214] TV 8 2,000 [214] TOA Advertising General 5,000 [214] PR Newswire Distribution @ $490 per release, 5 release 2,450 [214] Regal Hotel Guide 3,000 Total 29,050 64903 Economic Development C 0 4,000 4,000 500 0 [Entity] Budget Detail Desc.Note Total [214] ED Programs MISC 500 Total 500 64000 Other Operating Costs 0 6,935 6,135 32,915 18,635 66402 Computers and Peripheral 0 0 1,225 1,800 0 [Entity] Budget Detail Desc.Note Total [214] Laptop & Docking Station - Economic Initiatives Director 1,800 Total 1,800 66000 Capital Outlay 0 0 1,225 1,800 0 60000T Total Expenditures & O 0 111,605 111,130 170,035 158,270 Section IV, Page C - 15 214 Economic Initiatives Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 74,290 75,566 61106 Paid out Leave 0 0 0 691 705 61121 PTS Wages 0 0 0 13,391 14,342 61151 Overtime Wages 0 0 0 1,500 1,500 61301 FT Pension 0 0 0 8,248 8,390 61302 PTS Pension 0 0 0 502 538 61304 Employee Assistance Prog 0 0 0 24 24 61401 FICA/Medicare 0 0 0 1,303 1,336 61501 Group Health and Life Insu 0 0 0 22,104 23,287 61505 Long-term Disability Insura 0 0 0 497 497 61507 Dental Insurance 0 0 0 2,039 2,154 61509 Worker's Compensation 0 0 0 1,275 1,307 61510 Unemployment Insurance 0 0 0 270 276 61000 Personnel Services 0 0 0 126,134 129,922 62302 Special Event Materials & 0 0 0 3,415 3,415 62801 Employee Recognition Exp 0 0 0 200 200 62802 Food and Beverages 0 0 0 2,800 2,800 62805 Clothing and Uniforms 0 0 0 2,555 200 62000 Commodities 0 0 0 8,970 6,615 63199 Other Professional Service 0 0 0 66,860 66,860 63203 Printing and Reproduction 0 0 0 2,700 2,700 63305 Audio/Visual Services 0 0 0 5,500 5,500 63306 Security Services 0 0 0 2,500 2,500 63549 R&M - Other Specialized E 0 0 0 800 800 63606 Rentals - Crowd & Traffic 0 0 0 7,400 7,400 63607 Rentals - Portable Facilitie 0 0 0 6,500 6,500 63999 Other Purchased and Cont 0 0 0 49,070 24,070 63000 Purchased and Contract 0 0 0 141,330 116,330 64101 Travel and Conference 0 0 0 1,075 1,795 64102 Dues, Licenses and Memb 0 0 0 795 795 64104 Meeting Expenses 0 0 0 650 650 64206 Cellular and Paging 0 0 0 624 624 64301 Postage and Delivery 0 0 0 50 50 64306 Permit and Licensing Fees 0 0 0 1,200 1,200 64402 Equipment Replacement C 0 0 0 1,467 1,467 64901 Advertising and Legal Noti 0 0 0 7,225 4,225 64000 Other Operating Costs 0 0 0 13,086 10,806 60000T Total Expenditures & O 0 0 0 289,520 263,673 Section IV, Page C - 16 215 Town Produced Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 74,290 75,566 61106 Paid out Leave 0 0 0 691 705 61121 PTS Wages 0 0 0 13,391 14,342 [Entity] Budget Detail Desc.Note Total [215] 17 weeks;40 hours/week; 680 hours at $19.69 (step 3) 13,391 [215] May 1 - Aug. 31 0 Total 13,391 61151 Overtime Wages 0 0 0 1,500 1,500 [Entity] Budget Detail Desc.Note Total [215] Salute Police 1,500 Total 1,500 61301 FT Pension 0 0 0 8,248 8,390 61302 PTS Pension 0 0 0 502 538 61304 Employee Assistance Prog 0 0 0 24 24 61401 FICA/Medicare 0 0 0 1,303 1,336 61501 Group Health and Life Insu 0 0 0 22,104 23,287 61505 Long-term Disability Insura 0 0 0 497 497 61507 Dental Insurance 0 0 0 2,039 2,154 61509 Worker's Compensation 0 0 0 1,275 1,307 61510 Unemployment Insurance 0 0 0 270 276 61000 Personnel Services 0 0 0 126,134 129,922 62302 Special Event Materials & 0 0 0 3,415 3,415 [Entity] Budget Detail Desc.Note Total [215] Salute decorations 1,300 [215] Zero Hero Tents 1,450 [215] Collapsible bins 465 [215] Other misc. supplies 200 Total 3,415 62801 Employee Recognition Exp 0 0 0 200 200 [Entity] Budget Detail Desc.Note Total [215] Volunteer recognition, incentives - 45 persons 200 Total 200 62802 Food and Beverages 0 0 0 2,800 2,800 [Entity] Budget Detail Desc.Note Total [215] Salute VIP Hosp.2,500 [215] Volunteer water, snacks 300 Total 2,800 Section IV, Page C - 17 215 Town Produced Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62805 Clothing and Uniforms 0 0 0 2,555 200 [Entity] Budget Detail Desc.Note Total [215] Replacement vests 200 [215] Apres Avon Beanies 120 at $19 each 2,280 [215] Set Up Charge 75 Total 2,555 62000 Commodities 0 0 0 8,970 6,615 63199 Other Professional Service 0 0 0 66,860 66,860 [Entity] Budget Detail Desc.Note Total [215] Salute Fireworks 42,560 [215] Salute Performance Art 7,000 [215] Family Zone face painter/balloon sculptore 850 [215] Walking Mtn. resource recovery 1,400 [215] Guest Police officers 11,500 [215] Market research/survey 3,400 [215] Creative Services 150 Total 66,860 63203 Printing and Reproduction 0 0 0 2,700 2,700 [Entity] Budget Detail Desc.Note Total [215] Salute credentials $500 500 [215] Posters 300 [215] Bridge Banner 400 [215] Banners/general decorations 1,500 Total 2,700 63305 Audio/Visual Services 0 0 0 5,500 5,500 [Entity] Budget Detail Desc.Note Total [215] Salute sound engineer and equipment for fireworks soundtrack 5,500 Total 5,500 63306 Security Services 0 0 0 2,500 2,500 [Entity] Budget Detail Desc.Note Total [215] Salute perimeter security 2,500 Total 2,500 63549 R&M - Other Specialized E 0 0 0 800 800 [Entity] Budget Detail Desc.Note Total [215] Sound board, speakers, etc. cleaning, replacement parts, service 800 Total 800 Section IV, Page C - 18 215 Town Produced Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63606 Rentals - Crowd & Traffic 0 0 0 7,400 7,400 [Entity] Budget Detail Desc.Note Total [215] Salute chain link fencing 6,600 [215] Salute light towers for egress 800 Total 7,400 63607 Rentals - Portable Facilitie 0 0 0 6,500 6,500 [Entity] Budget Detail Desc.Note Total [215] Salute dumpsters and restrooms 4,500 [215] Salute VIP tables/chairs 2,000 Total 6,500 63999 Other Purchased and Cont 0 0 0 49,070 24,070 [Entity] Budget Detail Desc.Note Total [215] Admission fee balance total admission fee collected in 2014 was $$18652; total spent on event support items was $11,434. The balance of $7218. These remaining funds will reside in the stabalization portion of unreserved fund balance to be appropriated in 22,320 [215] Admission fee expenditures: coroplast signs, metal A-frames Coroplast $500; frames $250 750 [215] Salute/Calvary Chapel FZ 1,000 [215] 2015 AWSC 25,000 Total 49,070 63000 Purchased and Contract 0 0 0 141,330 116,330 64101 Travel and Conference 0 0 0 1,075 1,795 [Entity] Budget Detail Desc.Note Total [215] CFEA Conference 375 [215] Hotel, travel, per diem 700 Total 1,075 64102 Dues, Licenses and Memb 0 0 0 795 795 [Entity] Budget Detail Desc.Note Total [215] IFEA Membership Dues 795 Total 795 64104 Meeting Expenses 0 0 0 650 650 [Entity] Budget Detail Desc.Note Total [215] Event Re-cap meetings 150 [215] Volunteer group meeting/training 400 [215] General business 100 Total 650 Section IV, Page C - 19 215 Town Produced Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64206 Cellular and Paging 0 0 0 624 624 [Entity] Budget Detail Desc.Note Total [215] $51.98 x 12 months 624 Total 624 64301 Postage and Delivery 0 0 0 50 50 64306 Permit and Licensing Fees 0 0 0 1,200 1,200 [Entity] Budget Detail Desc.Note Total [215] ERFD tent inspections at Salute 75 [215] Eagle County event coordinator permit 75 [215] ASCAP 300 [215] SESAC 350 [215] BMI 400 Total 1,200 64402 Equipment Replacement C 0 0 0 1,467 1,467 [Entity] Budget Detail Desc.Note Total [215] Annual Equipment Rental Charges 1,467 Total 1,467 64901 Advertising and Legal Noti 0 0 0 7,225 4,225 [Entity] Budget Detail Desc.Note Total [215] Salute advertising 4,000 [215] Ad creation for Salute 225 [215] Apres Avon VD Spectator Guide $2000; $1,000 for key 2015 dates in VD 3,000 Total 7,225 64000 Other Operating Costs 0 0 0 13,086 10,806 60000T Total Expenditures & O 0 0 0 289,520 263,673 Section IV, Page C - 20 215 Town Produced Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64902 Financial Support, Donatio 0 0 0 5,000 0 64000 Other Operating Costs 0 0 0 5,000 0 60000T Total Expenditures & O 0 0 0 5,000 0 Section IV, Page C - 21 216 Signature Event Seed Fundi Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64902 Financial Support, Donatio 0 0 0 5,000 0 [Entity] Budget Detail Desc.Note Total [216] BALANCE DUE TO BONFIRE FOR APRES AVON 5,000 Total 5,000 64000 Other Operating Costs 0 0 0 5,000 0 60000T Total Expenditures & O 0 0 0 5,000 0 Section IV, Page C - 22 216 Signature Event Seed Fundi Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64902 Financial Support, Donatio 0 0 0 197,850 200,000 64000 Other Operating Costs 0 0 0 197,850 200,000 60000T Total Expenditures & O 0 0 0 197,850 200,000 Section IV, Page C - 23 217 Community Grants Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64902 Financial Support, Donatio 0 0 0 197,850 200,000 [Entity] Budget Detail Desc.Note Total [217] Economic Development: Regional 0 [217] Vail Valley Partnership 15,000 [217] Vail Leadership Institute Business Base Camp 17,500 [217] Vail Leadership Institute Rent Subsidy 10,000 [217] EGE Air Alliance 20,000 [217] Economic Development: Outside Cultural Events 0 [217] Walking Mountains Sustainable Film Series 7,500 [217] Radiate Live Reds, Whites, & Brews 6,000 [217] Beaver Creek Rodeo 5,000 [217] Vilar Performing Arts Center Programming 10,000 [217] Alpine Arts Center Social Art Series 14,400 [217] Economic Development: Outside Sporting Events 0 [217] Vail Valley Charitable Fund Bec Tri Triathlon 3,000 [217] Team Evergreen Triple Bypass Bike Ride 3,000 [217] Beaver Creek XTERRA 2,500 [217] America Cup Juniors Fly Fishing Championship 5,000 [217] Vail Valley Foundation FIS Men's Birds of Prey 40,000 [217] Regional Environmental Programs:0 [217] Walking Mountains Science School Programs 15,000 [217] Health & Human Services:0 [217] Eagle River Youth Coalition Parent Education and Outreach 4,000 [217] Red Ribbon HIV/AIDS Awareness 750 [217] Early Childhood Partners Coaching & Consulting 3,600 [217] Small Champions Recreational Programs for Youth with Disabilities 5,600 [217] Salvation Army Community Garden 5,000 [217] Speak Out, Reach Out 5,000 Total 197,850 64000 Other Operating Costs 0 0 0 197,850 200,000 60000T Total Expenditures & O 0 0 0 197,850 200,000 Section IV, Page C - 24 217 Community Grants Town of Avon Line Item Detail Section IV, Page D-1 Fund: General Dept: Police Department Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 1,940,918$ 2,054,392$ 2,054,392$ 2,270,179$ 2,354,050$ Commodities 97,162 119,384 137,024 125,909 134,245 Contract Services 33,763 38,146 40,679 42,095 44,695 Other Operating Costs 467,632 513,682 510,792 527,319 553,031 Capital Outlay - 14,070 14,070 27,375 13,800 Total 2,539,475$ 2,739,674$ 2,756,957$ 2,992,877$ 3,099,821$ Department Expenditures by Program Administration 516,491$ 553,700$ 554,422$ 594,777$ 618,489$ Patrol 1,914,017 1,964,620 1,981,376 2,155,027 2,220,765 Investigation 108,967 221,354 221,159 243,073 260,567 Total 2,539,475$ 2,739,674$ 2,756,957$ 2,992,877$ 3,099,821$ Authorized Positions Police Chief 1 1 1 1 1 Deputy Police Chief 1 1 1 1 1 Sergeant 3 3 3 3 3 Administrative Services Officer 2 2 2 2 2 Investigator/Detective 1 1 1 1 1 Officers 12 12 12 12 12 Total 20 20 20 20 20 Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town of Avon. The Department consists of 18 sworn police officers and two (2) non-sworn employees. Avon Police employees, focus attention to the Department’s Mission Statement and Goals on a day-to-day basis to ensure the safety and security of residents and visitors in the community. The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants. The Police Chief spends 90 % of the position’s time in general administration, with 10% contributed to the oversight of community policing programs, including time on law enforcement committees and organizations. The Police Chief provides general administration approximately 95% of time, with the balance spent in the field. Each Patrol Sergeant oversees six (6) police officers, while the Detective Sergeant supervises the detective and major programs such as Police Training. Section IV, Page D-2 Fund: General Dept: Police Department Budget Summary 1. Avon crime rates and traffic crash rates continue to trend downward with 2013 being some of the was also the second lowest recorded and there were no recorded robberies for the third year in a row. Motor vehicle thefts were recorded at 4 in 2013, up from 1 in 2012, which was the lowest previously recorded. Assaults were slightly down in 2013 to 36, which was the lowest in history. Traffic crashes increased 22% in 2013 to 174 compared to the all-time low of 142 in 2012. Traffic crashes for the previous five years (2009-2013) have been the lowest number on record. DUI arrests were up 18% in 2013 to 105 from 89 in 2012. 2. For the first 6 months of 2014, crime rates and traffic crash rates continued to trend similar to averages for 2011, 2012 and 2013 and remain near record lows. 3. Succesfully completed the 6th Annual Avon Police Citizen's Academy. 4. Successfully completed the 2nd Annual Latino Eagle County Citizen's Academy. 5. All supervisors have completed the International Association of Chiefs of Police (IACP) 6. Awarded the IACP Civil Rights Award for outstanding work in the immigrant community. Estimated Personnel Time:20% Estimated Nonpersonnel Costs: Total Activity Cost:$ Performance Metric(s):Internal Survey; Community Survey Estimated Personnel Time:65% Estimated Nonpersonnel Costs: Total Activity Cost: Performance Metric(s):Police response times by type of call and seasonAnalysis of crime and traffic statistics/trends Community Survey Estimated Personnel Time:10% Estimated Nonpersonnel Costs: Total Activity Cost: Performance Metric(s):Crime Clearance Rates 2014 MAJOR ACCOMPLISHMENTS lowest rates in history. There were 11 burglaries in 2013, which was the second lowest annual tota data has been recorded at the Police Department. Thefts (includes shoplifting) numbered 129, wh Leadership in Police Organization (LPO) 3-week curriculum. PROGRAM ACTIVITIES AND OPERATIONS Administration: The Police Chief, Deputy Chief, and two (2) Administrative Services Officers are responsible for the day-to-day operations of the Police Department, including interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front desk, customer service, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training, and support for police operations. Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers. These teams are responsible for proactive patrol and response to emergencies and calls for service. Officers are responsible for investigation of crimes to property and persons, including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach. Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and one (1) Detective. The Detectives are responsible to support patrol operations, investigate major crimes, conduct background investigations, administer the police training program, and provide administrative support to the Town Clerk for licensing of businesses. Section IV, Page D-3 Fund: General Dept: Police Department Budget Summary Estimated Personnel Time:5% Estimated Nonpersonnel Costs:3,000$ Total Activity Cost:3,000$ Performance Metric(s):Internal Survey; Community Survey Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department and each member is responsible to Make a Difference in the community during every shift. These programs include Community Outreach; Community Programs such as Citizens Academies/National Night Out; Neighborhood Watch; School Programs; Public Safety/Community Committees, Task Forces and Coalitions. Approximately 1,900 hours of Avon Police time is associated with community programs and outreach. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 312,878 326,554 326,554 352,670 368,659 61106 Paid out Leave 3,462 3,185 3,185 3,353 3,500 61151 Overtime Wages 969 3,000 3,000 3,000 3,000 61301 FT Pension 35,360 36,122 36,122 39,003 40,772 61304 Employee Assistance Prog 86 95 95 97 97 61401 FICA/Medicare 4,506 4,825 4,825 5,206 5,440 61501 Group Health and Life Insu 77,549 79,971 79,971 88,647 93,426 61505 Long-term Disability Insura 6,370 6,610 6,610 7,078 7,311 61507 Dental Insurance 6,575 7,314 7,314 8,154 8,616 61509 Worker's Compensation 7,507 8,185 8,185 8,824 9,142 61510 Unemployment Insurance 970 998 998 1,077 1,125 61000 Personnel Services 456,232 476,858 476,858 517,110 541,088 62401 Gasoline 3,220 3,160 3,160 3,160 3,160 62801 Employee Recognition Exp 535 500 500 80 80 62802 Food and Beverages 1,645 1,500 1,500 1,500 1,800 62805 Clothing and Uniforms 952 1,000 1,000 1,000 1,000 62807 Consumable Tools/Small 1,123 1,000 1,000 1,000 1,000 62808 Promotional, Informational 176 1,000 2,000 1,500 1,500 62901 Duplicating Supplies 174 600 600 200 200 62903 Data Processing Supplies 266 300 300 300 300 62904 Software 0 300 300 0 2,400 62905 Books and Periodicals 165 750 750 350 400 62999 Office Supplies and Materi 1,189 2,500 2,500 2,000 2,000 62000 Commodities 9,445 12,610 13,610 11,090 13,840 63203 Printing and Reproduction 3,652 4,100 4,533 2,800 2,800 63301 Medical Services and Exa 549 1,300 1,300 1,100 1,000 63302 Laboratory Services 1,595 1,300 1,300 1,300 1,500 63504 R&M - Office Equipment a 739 1,285 1,285 1,285 1,285 63506 R&M - Radios and Commu 0 200 200 200 200 63603 Rentals - Office Equipment 5,535 5,535 5,535 5,535 5,535 63999 Other Purchased and Cont 15,558 18,126 20,226 18,126 21,776 63000 Purchased and Contract 27,628 31,846 34,379 30,346 34,096 64101 Travel and Conference 7,783 9,000 6,500 9,000 6,500 64102 Dues, Licenses and Memb 2,218 2,000 2,000 2,500 2,500 64206 Cellular and Paging 1,934 1,260 1,260 1,244 1,244 64301 Postage and Delivery 939 1,300 1,300 1,100 1,100 64401 Fleet Maintenance Charge 2,360 4,780 4,469 4,879 5,364 64402 Equipment Replacement C 7,462 7,222 7,222 10,683 10,683 64403 Washbay Charges 490 624 624 624 624 64901 Advertising and Legal Noti 0 1,000 1,000 100 500 64000 Other Operating Costs 23,186 27,186 24,375 30,130 28,515 66402 Computers and Peripheral 0 5,200 5,200 950 950 66404 Furniture and Fixtures 0 0 0 5,151 0 66000 Capital Outlay 0 5,200 5,200 6,101 950 Section IV, Page D - 4 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 60000T Total Expenditures & O 516,491 553,700 554,422 594,777 618,489 Section IV, Page D - 5 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 312,878 326,554 326,554 352,670 368,659 61106 Paid out Leave 3,462 3,185 3,185 3,353 3,500 61151 Overtime Wages 969 3,000 3,000 3,000 3,000 [Entity] Budget Detail Desc.Note Total [311] Victim Services, Evidence Call Out, Administration Overtime 3,000 Total 3,000 61301 FT Pension 35,360 36,122 36,122 39,003 40,772 61304 Employee Assistance Prog 86 95 95 97 97 61401 FICA/Medicare 4,506 4,825 4,825 5,206 5,440 61501 Group Health and Life Insu 77,549 79,971 79,971 88,647 93,426 61505 Long-term Disability Insura 6,370 6,610 6,610 7,078 7,311 61507 Dental Insurance 6,575 7,314 7,314 8,154 8,616 61509 Worker's Compensation 7,507 8,185 8,185 8,824 9,142 61510 Unemployment Insurance 970 998 998 1,077 1,125 61000 Personnel Services 456,232 476,858 476,858 517,110 541,088 62401 Gasoline 3,220 3,160 3,160 3,160 3,160 [Entity] Budget Detail Desc.Note Total [311] Gasoline for Vehicles 3,160 Total 3,160 62801 Employee Recognition Exp 535 500 500 80 80 [Entity] Budget Detail Desc.Note Total [311] 20x4 80 Total 80 62802 Food and Beverages 1,645 1,500 1,500 1,500 1,800 [Entity] Budget Detail Desc.Note Total [311] Seminars, Classes, Meetings 1,500 Total 1,500 62805 Clothing and Uniforms 952 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [311] Administration Uniforms 1,000 Total 1,000 62807 Consumable Tools/Small 1,123 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [311] Miscellaneous Equipment 1,000 Total 1,000 Section IV, Page D - 6 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62808 Promotional, Informational 176 1,000 2,000 1,500 1,500 [Entity] Budget Detail Desc.Note Total [311] Promotional and Marketing Materials, NNO, Calendars, Water Bottles, Pens, Pins, Crime Prevention Materials, Challenge Coins 1,500 Total 1,500 62901 Duplicating Supplies 174 600 600 200 200 [Entity] Budget Detail Desc.Note Total [311] Copier, Paper, Toner, Misc.200 Total 200 62903 Data Processing Supplies 266 300 300 300 300 [Entity] Budget Detail Desc.Note Total [311] Ink, Cartridges 300 Total 300 62904 Software 0 300 300 0 2,400 [Entity] Budget Detail Desc.Note Total [311] Software Application 0 Total 0 62905 Books and Periodicals 165 750 750 350 400 [Entity] Budget Detail Desc.Note Total [311] Muni Codes, Traffic Codes, Law Enforcement Periodicals 350 Total 350 62999 Office Supplies and Materi 1,189 2,500 2,500 2,000 2,000 [Entity] Budget Detail Desc.Note Total [311] Copier, CBI Computer, Paper 2,000 Total 2,000 62000 Commodities 9,445 12,610 13,610 11,090 13,840 63203 Printing and Reproduction 3,652 4,100 4,533 2,800 2,800 [Entity] Budget Detail Desc.Note Total [311] Business Cards, Stationary, Manuals, Pamphlets, Court Envelopes 2,800 Total 2,800 Section IV, Page D - 7 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63301 Medical Services and Exa 549 1,300 1,300 1,100 1,000 [Entity] Budget Detail Desc.Note Total [311] Hepatitis/Drug Screens, Annual Physicals, Fitness Program 1,100 Total 1,100 63302 Laboratory Services 1,595 1,300 1,300 1,300 1,500 [Entity] Budget Detail Desc.Note Total [311] Pre-Employment Testing 1,300 Total 1,300 63504 R&M - Office Equipment a 739 1,285 1,285 1,285 1,285 [Entity] Budget Detail Desc.Note Total [311] Copier, Computers, Printers, Shredder, 1,285 Total 1,285 63506 R&M - Radios and Commu 0 200 200 200 200 [Entity] Budget Detail Desc.Note Total [311] Pagers, Radio, Cell Phone Repair & Maint.200 Total 200 63603 Rentals - Office Equipment 5,535 5,535 5,535 5,535 5,535 [Entity] Budget Detail Desc.Note Total [311] Copier Lease ($461.24 x 12)5,535 Total 5,535 63999 Other Purchased and Cont 15,558 18,126 20,226 18,126 21,776 [Entity] Budget Detail Desc.Note Total [311] Accredidation Fee 3,626 [311] Vehicle Towing 3,100 [311] ECAC Contract 11,400 Total 18,126 63000 Purchased and Contract 27,628 31,846 34,379 30,346 34,096 64101 Travel and Conference 7,783 9,000 6,500 9,000 6,500 [Entity] Budget Detail Desc.Note Total [311] Validated (8/21/2014)9,000 [311] D.C. Leadership and SWAT Training, Highway Safety Committee and POST CST Training, Records Certification, Evidence Certification and IACP Conference 0 Total 9,000 Section IV, Page D - 8 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64102 Dues, Licenses and Memb 2,218 2,000 2,000 2,500 2,500 [Entity] Budget Detail Desc.Note Total [311] International Chiefs of Police, Colorado Chiefs, Drug Recognition Expert Fees, Community Partnership w/ Rotary, FBI NA, 2,500 Total 2,500 64206 Cellular and Paging 1,934 1,260 1,260 1,244 1,244 [Entity] Budget Detail Desc.Note Total [311] $103.63 x 12 months 1,244 Total 1,244 64301 Postage and Delivery 939 1,300 1,300 1,100 1,100 [Entity] Budget Detail Desc.Note Total [311] Postage and Cost of Delivery of Evidence Items to CBI for Testing 1,100 Total 1,100 64401 Fleet Maintenance Charge 2,360 4,780 4,469 4,879 5,364 [Entity] Budget Detail Desc.Note Total [311] Annual Fleet Maintenance Charges 4,879 Total 4,879 64402 Equipment Replacement C 7,462 7,222 7,222 10,683 10,683 [Entity] Budget Detail Desc.Note Total [311] Annual Equipment Rental Charges 10,683 Total 10,683 64403 Washbay Charges 490 624 624 624 624 [Entity] Budget Detail Desc.Note Total [311] Annual Washbay Charges - 1 vehicle 624 Total 624 64901 Advertising and Legal Noti 0 1,000 1,000 100 500 [Entity] Budget Detail Desc.Note Total [311] Recruit Advertising 100 Total 100 64000 Other Operating Costs 23,186 27,186 24,375 30,130 28,515 66402 Computers and Peripheral 0 5,200 5,200 950 950 [Entity] Budget Detail Desc.Note Total [311] Desktop Replacement - Police Chief 950 Total 950 Section IV, Page D - 9 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66404 Furniture and Fixtures 0 0 0 5,151 0 [Entity] Budget Detail Desc.Note Total [311] 2 Desk Chairs @ $253 ea 506 [311] 2 Gas Lift Dual Monitor Arm @ $302 ea 604 [311] 9 Desk Chairs @ $449 ea 4,041 Total 5,151 66000 Capital Outlay 0 5,200 5,200 6,101 950 60000T Total Expenditures & O 516,491 553,700 554,422 594,777 618,489 Section IV, Page D - 10 311 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 851,919 836,058 836,058 915,583 957,946 61106 Paid out Leave 14,633 8,261 8,261 8,675 9,135 61151 Overtime Wages 98,308 105,500 105,500 123,450 97,900 61156 Extra Duty Pay 17,714 12,000 12,000 13,000 18,000 61301 FT Pension 91,285 92,304 92,304 101,046 105,728 61304 Employee Assistance Prog 333 328 328 341 338 61401 FICA/Medicare 13,786 13,946 13,946 15,380 15,703 61501 Group Health and Life Insu 230,061 228,381 228,381 265,212 279,426 61505 Long-term Disability Insura 19,726 21,602 21,602 23,658 24,753 61507 Dental Insurance 19,153 19,800 19,800 23,328 24,667 61509 Worker's Compensation 32,420 30,404 30,404 33,297 34,838 61510 Unemployment Insurance 2,929 2,885 2,885 3,182 3,249 61000 Personnel Services 1,392,267 1,371,469 1,371,469 1,526,151 1,571,683 62101 Police Operating and Field 3,306 3,000 3,000 5,000 4,000 62102 Firearms and Weapons Su 9,910 19,400 19,400 22,125 26,875 62401 Gasoline 40,886 48,980 48,980 48,980 48,980 62804 Training Supplies 270 500 500 5,000 2,000 62805 Clothing and Uniforms 17,143 13,200 16,726 13,600 14,600 62806 Safety Materials and Suppl 11,632 12,400 23,352 12,400 15,400 62807 Consumable Tools/Small 749 0 2,162 2,600 2,600 62809 Medical Supplies and 1st 382 1,000 1,000 400 400 62811 Communications Supplies 0 3,330 3,330 0 0 62902 Audio/Visual Supplies 0 150 150 100 0 62000 Commodities 84,279 101,960 118,600 110,205 114,855 63302 Laboratory Services 3,645 5,200 5,200 8,000 7,000 63304 Computer Services and Su 0 0 0 2,399 2,399 63549 R&M - Other Specialized E 0 500 500 150 0 63000 Purchased and Contract 3,645 5,700 5,700 10,549 9,399 64101 Travel and Conference 10,964 15,000 19,185 16,000 16,000 64103 Mileage Reimbursement 107 0 0 0 0 64206 Cellular and Paging 10,960 17,000 17,000 4,937 4,937 64401 Fleet Maintenance Charge 68,102 62,500 58,431 63,185 69,470 64402 Equipment Replacement C 81,871 82,762 82,762 87,194 106,806 64403 Washbay Charges 5,330 7,488 7,488 7,488 7,488 64901 Advertising and Legal Noti 0 500 500 500 100 64904 Operating Fees, Assessm 256,491 291,371 291,371 307,544 309,077 64000 Other Operating Costs 433,825 476,621 476,737 486,848 513,878 66402 Computers and Peripheral 0 2,200 2,200 1,900 950 66405 Radios and Communicatio 0 6,670 6,670 19,374 10,000 66000 Capital Outlay 0 8,870 8,870 21,274 10,950 60000T Total Expenditures & O 1,914,017 1,964,620 1,981,376 2,155,027 2,220,765 Section IV, Page D - 11 312 Patrol Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 851,919 836,058 836,058 915,583 957,946 61106 Paid out Leave 14,633 8,261 8,261 8,675 9,135 61151 Overtime Wages 98,308 105,500 105,500 123,450 97,900 [Entity] Budget Detail Desc.Note Total [312] Hi Vis/LEAF 36,000 [312] ERYC 8,500 [312] Click It or Ticket Day Time/Night Time 8,000 [312] Special Events 0 [312] Winter Wondergrass 4 Officers x 9 hrs x 3 days x $50/hr 5,400 [312] Reds, Whites, and Brews 23 hrs x $50/hr 1,150 [312] Man of the Cliff 2 Officers x 6 hrs x 2 days x $50/hr 1,200 [312] Investigations, Court, Report Writing, 56,000 [312] 2015 WASC 1.5 Officers x 8 hrs x 12 days x $50/hr 7,200 Total 123,450 61156 Extra Duty Pay 17,714 12,000 12,000 13,000 18,000 [Entity] Budget Detail Desc.Note Total [312] Extra Duty Contracts 13,000 Total 13,000 61301 FT Pension 91,285 92,304 92,304 101,046 105,728 61304 Employee Assistance Prog 333 328 328 341 338 61401 FICA/Medicare 13,786 13,946 13,946 15,380 15,703 61501 Group Health and Life Insu 230,061 228,381 228,381 265,212 279,426 61505 Long-term Disability Insura 19,726 21,602 21,602 23,658 24,753 61507 Dental Insurance 19,153 19,800 19,800 23,328 24,667 61509 Worker's Compensation 32,420 30,404 30,404 33,297 34,838 61510 Unemployment Insurance 2,929 2,885 2,885 3,182 3,249 61000 Personnel Services 1,392,267 1,371,469 1,371,469 1,526,151 1,571,683 62101 Police Operating and Field 3,306 3,000 3,000 5,000 4,000 [Entity] Budget Detail Desc.Note Total [312] Training Equipment, Intox Supplies, Taser Batteries 5,000 Total 5,000 62102 Firearms and Weapons Su 9,910 19,400 19,400 22,125 26,875 [Entity] Budget Detail Desc.Note Total [312] Firearm Supplies, Shotgun Shells, Bullets, Rifle Repairs, Cleaning Supplies, Targets, Less Than Lethal Forces Munitions 14,000 [312] 6 Tasers 7,125 [312] SOU Firearms 1,000 Total 22,125 Section IV, Page D - 12 312 Patrol Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62401 Gasoline 40,886 48,980 48,980 48,980 48,980 [Entity] Budget Detail Desc.Note Total [312] Gasoline for Patrol Cars 48,980 Total 48,980 62804 Training Supplies 270 500 500 5,000 2,000 [Entity] Budget Detail Desc.Note Total [312] RED Guns, Pad Replacement 5,000 Total 5,000 62805 Clothing and Uniforms 17,143 13,200 16,726 13,600 14,600 [Entity] Budget Detail Desc.Note Total [312] Uniforms $600 x 16 9,600 [312] Misc. Uniforms, Leather Gear, Equipment 3,000 [312] SOU Uniform Replacement Uniforms 1,000 Total 13,600 62806 Safety Materials and Suppl 11,632 12,400 23,352 12,400 15,400 [Entity] Budget Detail Desc.Note Total [312] New Replacement Ballistic Vests, Flares, Cones, Safety Equipment 3 vests (50% grant funded)12,400 Total 12,400 62807 Consumable Tools/Small 749 0 2,162 2,600 2,600 [Entity] Budget Detail Desc.Note Total [312] Narcotics Testing Eq, NIK Kits, Swabs 1,300 [312] SOU Equipment 1,300 Total 2,600 62809 Medical Supplies and 1st 382 1,000 1,000 400 400 [Entity] Budget Detail Desc.Note Total [312] Blood and Urine Test Equipment, 1st Aid Replacement 400 Total 400 62811 Communications Supplies 0 3,330 3,330 0 0 62902 Audio/Visual Supplies 0 150 150 100 0 [Entity] Budget Detail Desc.Note Total [312] Supplies 100 Total 100 62000 Commodities 84,279 101,960 118,600 110,205 114,855 63302 Laboratory Services 3,645 5,200 5,200 8,000 7,000 Section IV, Page D - 13 312 Patrol Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [312] Toxicology Testing, Blood and Urine 8,000 Total 8,000 63304 Computer Services and Su 0 0 0 2,399 2,399 [Entity] Budget Detail Desc.Note Total [312] Livescan Fingerprint System Maintenance 2,399 Total 2,399 63549 R&M - Other Specialized E 0 500 500 150 0 [Entity] Budget Detail Desc.Note Total [312] Radar 150 Total 150 63000 Purchased and Contract 3,645 5,700 5,700 10,549 9,399 64101 Travel and Conference 10,964 15,000 19,185 16,000 16,000 [Entity] Budget Detail Desc.Note Total [312] Academy, Misc Training, Bike Patrol, Community Policing, SRO, Police Liability, Search and Seizure 16,000 Total 16,000 64103 Mileage Reimbursement 107 0 0 0 0 64206 Cellular and Paging 10,960 17,000 17,000 4,937 4,937 [Entity] Budget Detail Desc.Note Total [312] $411.40 x 12 months 4,937 Total 4,937 64401 Fleet Maintenance Charge 68,102 62,500 58,431 63,185 69,470 [Entity] Budget Detail Desc.Note Total [312] Annual Fleet Maintenance Charges 63,185 Total 63,185 64402 Equipment Replacement C 81,871 82,762 82,762 87,194 106,806 [Entity] Budget Detail Desc.Note Total [312] Annual Equipment Rental Charges 87,194 Total 87,194 64403 Washbay Charges 5,330 7,488 7,488 7,488 7,488 [Entity] Budget Detail Desc.Note Total [312] Annual Washbay Charges - 12 vehicles 7,488 Total 7,488 Section IV, Page D - 14 312 Patrol Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64901 Advertising and Legal Noti 0 500 500 500 100 [Entity] Budget Detail Desc.Note Total [312] New Officer Recruitment Pamphlets 500 Total 500 64904 Operating Fees, Assessm 256,491 291,371 291,371 307,544 309,077 [Entity] Budget Detail Desc.Note Total [312] Crime Stoppers 500 [312] Clancy 3,120 [312] Detox Facility 19,567 [312] Boarding Prisoners 750 [312] 800 MHz System Fee 33,642 [312] Vail Dispatch Services 238,025 [312] Raids On Line, Evidence On Q, Livescan 3,800 [312] AED Concierge Program 720 [312] E-Ticketing $400 handsets maint fee x 6, $1000 interface maint fee for 3,400 [312] Body Camera Annual Fees; 13x180;5x300 4,020 Total 307,544 64000 Other Operating Costs 433,825 476,621 476,737 486,848 513,878 66402 Computers and Peripheral 0 2,200 2,200 1,900 950 [Entity] Budget Detail Desc.Note Total [312] Desktop Replacements - 2 @ $950 ea. Police Officers 1,900 Total 1,900 66405 Radios and Communicatio 0 6,670 6,670 19,374 10,000 [Entity] Budget Detail Desc.Note Total [312] Mobile Radios (2)10,000 [312] Body Cameras 16x399; 2x1495 docking stations 9,374 Total 19,374 66000 Capital Outlay 0 8,870 8,870 21,274 10,950 60000T Total Expenditures & O 1,914,017 1,964,620 1,981,376 2,155,027 2,220,765 Section IV, Page D - 15 312 Patrol Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 62,378 133,889 133,889 145,470 155,188 61106 Paid out Leave 0 1,309 1,309 1,401 1,512 61151 Overtime Wages 5,001 9,000 9,000 12,000 12,500 61301 FT Pension 6,749 14,780 14,780 16,056 17,131 61304 Employee Assistance Prog 24 48 48 49 48 61401 FICA/Medicare 957 2,091 2,091 2,304 2,453 61501 Group Health and Life Insu 12,317 33,308 33,308 36,904 38,891 61505 Long-term Disability Insura 1,523 3,459 3,459 3,759 4,010 61507 Dental Insurance 1,047 2,879 2,879 3,209 3,393 61509 Worker's Compensation 2,222 4,869 4,869 5,290 5,644 61510 Unemployment Insurance 202 433 433 477 508 61000 Personnel Services 92,420 206,065 206,065 226,918 241,279 62101 Police Operating and Field 540 2,500 2,500 1,700 2,000 62401 Gasoline 2,263 1,264 1,264 1,264 2,500 62805 Clothing and Uniforms 496 400 400 1,200 700 62806 Safety Materials and Suppl 0 200 200 200 200 62807 Consumable Tools/Small 137 250 250 150 150 62902 Audio/Visual Supplies 0 200 200 100 0 62000 Commodities 3,437 4,814 4,814 4,614 5,550 63301 Medical Services and Exa 2,490 600 600 1,200 1,200 63000 Purchased and Contract 2,490 600 600 1,200 1,200 64206 Cellular and Paging 265 1,200 1,200 665 665 64401 Fleet Maintenance Charge 4,622 3,000 2,805 2,985 3,282 64402 Equipment Replacement C 5,244 4,427 4,427 5,443 5,443 64403 Washbay Charges 490 1,248 1,248 1,248 1,248 64000 Other Operating Costs 10,620 9,875 9,680 10,341 10,638 66402 Computers and Peripheral 0 0 0 0 1,900 66000 Capital Outlay 0 0 0 0 1,900 60000T Total Expenditures & O 108,967 221,354 221,159 243,073 260,567 Section IV, Page D - 16 313 Investigation Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 62,378 133,889 133,889 145,470 155,188 61106 Paid out Leave 0 1,309 1,309 1,401 1,512 61151 Overtime Wages 5,001 9,000 9,000 12,000 12,500 [Entity] Budget Detail Desc.Note Total [313] Investigator's Overtime 12,000 Total 12,000 61301 FT Pension 6,749 14,780 14,780 16,056 17,131 61304 Employee Assistance Prog 24 48 48 49 48 61401 FICA/Medicare 957 2,091 2,091 2,304 2,453 61501 Group Health and Life Insu 12,317 33,308 33,308 36,904 38,891 61505 Long-term Disability Insura 1,523 3,459 3,459 3,759 4,010 61507 Dental Insurance 1,047 2,879 2,879 3,209 3,393 61509 Worker's Compensation 2,222 4,869 4,869 5,290 5,644 61510 Unemployment Insurance 202 433 433 477 508 61000 Personnel Services 92,420 206,065 206,065 226,918 241,279 62101 Police Operating and Field 540 2,500 2,500 1,700 2,000 [Entity] Budget Detail Desc.Note Total [313] DUI Blood Storage Refrigerator Equipment, Investigative Supplies 1,700 Total 1,700 62401 Gasoline 2,263 1,264 1,264 1,264 2,500 [Entity] Budget Detail Desc.Note Total [313] Gasoline for Vehicle 1,264 Total 1,264 62805 Clothing and Uniforms 496 400 400 1,200 700 [Entity] Budget Detail Desc.Note Total [313] Miscellaneous Uniforms 1,200 Total 1,200 62806 Safety Materials and Suppl 0 200 200 200 200 [Entity] Budget Detail Desc.Note Total [313] Gloves, PPE, Decontamination Wipes 200 Total 200 62807 Consumable Tools/Small 137 250 250 150 150 [Entity] Budget Detail Desc.Note Total [313] Miscellaneous 150 Total 150 Section IV, Page D - 17 313 Investigation Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62902 Audio/Visual Supplies 0 200 200 100 0 [Entity] Budget Detail Desc.Note Total [313] Video and Audio for Court 100 Total 100 62000 Commodities 3,437 4,814 4,814 4,614 5,550 63301 Medical Services and Exa 2,490 600 600 1,200 1,200 [Entity] Budget Detail Desc.Note Total [313] Sex Assault Medical Services 1,200 Total 1,200 63000 Purchased and Contract 2,490 600 600 1,200 1,200 64206 Cellular and Paging 265 1,200 1,200 665 665 [Entity] Budget Detail Desc.Note Total [313] $55.45 x 12 months 665 Total 665 64401 Fleet Maintenance Charge 4,622 3,000 2,805 2,985 3,282 [Entity] Budget Detail Desc.Note Total [313] Annual Fleet Maintenance Charges 2,985 Total 2,985 64402 Equipment Replacement C 5,244 4,427 4,427 5,443 5,443 [Entity] Budget Detail Desc.Note Total [313] Annual Equipment Rental Charges 5,443 Total 5,443 64403 Washbay Charges 490 1,248 1,248 1,248 1,248 [Entity] Budget Detail Desc.Note Total [313] Annual Washbay Charges - 2 Vehicles 1,248 Total 1,248 64000 Other Operating Costs 10,620 9,875 9,680 10,341 10,638 66402 Computers and Peripheral 0 0 0 0 1,900 66000 Capital Outlay 0 0 0 0 1,900 Section IV, Page D - 18 313 Investigation Town of Avon Line Item Detail 60000T Total Expenditures & O 108,967 221,354 221,159 243,073 260,567 Section IV, Page D - 19 313 Investigation Town of Avon Line Item Detail THIS PAGE INTENTIONALLY LEFT BLANK Section IV, Page E-1 Fund: General Dept: Road and Bridge Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 514,256$ 535,611$ 492,166$ 547,302$ 569,145$ Commodities 154,734 194,944 194,944 231,283 217,289 Contract Services 211,737 250,767 250,767 316,370 305,888 Other Operating Costs 339,924 393,994 361,515 377,421 390,541 Total Debt Service 121,826 - - - - Capital Outlay 23,959 2,200 2,200 950 2,200 Total 1,366,436$ 1,377,516$ 1,301,592$ 1,473,326$ 1,485,063$ Department Expenditures by Program Roads and Bridges 1,366,436$ 1,377,516$ 1,301,592$ 1,473,326$ 1,485,063$ Total 1,366,436$ 1,377,516$ 1,301,592$ 1,473,326$ 1,485,063$ Authorized Positions Road and Bridge Superintendent 1 1 1 1 1 Maintenance Supervisor 1 1 0 0 0 Operator II 0 0 1 1 1 Operator I 5 5 4 4 4 Total 7 7 6 6 6 1. Developed prioritized work plan for the year. 2. Accomplished complete clean-up of Town core and Metcalf Road cinders. 3. Completed Phase 1 Post Boulevard clean-up. 4. Completed Segment 2 of Ditch Maintenance in-house, saving the Town $80,000 in contract labor. 5. Developed new snowplow schedule to reduce overtime, maximize CDL scheduling and increase service 6. Provided traffic control for major project work and produced new street signs. Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY 2014 MAJOR ACCOMPLISHMENTS The Road and Bridge Department is responsible for maintenance of over 60 lane miles of streets and roads, six bridges, two railraod overpasses, eight miles of sidewalk and the Town's major storm water infrastructure. The Department is managed on a day-to-day basis by the Road and Bridge Superintendent, who reports directly to the Town Manager. The Superintendent spends approximately 75% in general department administration, including developing work plans and work supervision. Right-of-way and snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in the field. Section IV, Page E-2 Estimated Personnel Time:95% Estimated Nonpersonnel Costs:-$ Total Activity Cost:114,674$ Performance Metric(s):Internal Survey Estimated Personnel Time:30% Estimated Nonpersonnel Costs:277,807$ Total Activity Cost:407,595$ Performance Metric(s):Cost per lane mile Community Survey Estimated Personnel Time:17% Estimated Nonpersonnel Costs:157,424$ Total Activity Cost:230,971$ Performance Metric(s):Cost per linear foot Estimated Personnel Time:50% Estimated Nonpersonnel Costs:463,012$ Total Activity Cost:679,326$ Performance Metric(s):Internal Survey Community Survey Estimated Personnel Time:3% Estimated Nonpersonnel Costs:27,781$ Total Activity Cost:40,760$ Performance Metric(s):95% working lights at all times PROGRAM ACTIVITIES AND OPERATIONS Administration: Includes management of ROW permit program, including inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. Manages contract work, locate requests and oversight of snow plow schedules and service levels and summer work programs, including ditch maintenance and noxious weed program. Snow Removal Operations: Snow and ice removal on all streets, roads and bridges, including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach. Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and hauling of waste. General Road Maintenance: Work includes guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up, street striping, sign production and maintenance, banner placement,and weed control. Street Light Maintenance: Includes contracts for outside electrical firms and materials for maintenance of the Town's exterior street lights and interior building lights. Personnel, other than 2% for Road and Bridge Supervisor is in the Parks and Recreation Budget. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 307,930 309,736 285,699 318,268 330,613 61106 Paid out Leave 7,023 8,099 7,753 3,040 3,263 61151 Overtime Wages 22,231 24,000 24,000 36,000 36,000 61301 FT Pension 33,972 34,962 32,280 35,344 36,726 61304 Employee Assistance Prog 160 157 141 146 145 61401 FICA/Medicare 4,736 4,957 4,603 5,181 5,363 61501 Group Health and Life Insu 108,021 121,960 108,753 117,547 123,849 61505 Long-term Disability Insura 2,616 2,663 2,437 2,645 2,735 61507 Dental Insurance 9,193 11,000 9,781 10,494 11,094 61509 Worker's Compensation 17,363 17,053 15,767 17,564 18,246 61510 Unemployment Insurance 1,011 1,026 952 1,072 1,110 61000 Personnel Services 514,256 535,611 492,166 547,302 569,145 62201 Street Repair and Mainten 9,234 18,500 18,500 18,500 18,500 62202 Sand and Gravel 44,931 48,000 48,000 48,000 48,000 62203 Street Sign Materials and 9,938 25,400 25,400 25,750 25,750 62205 Plumbing and Electrical Su 13,973 15,072 15,072 46,007 35,987 62305 Chemicals 16,652 22,500 22,500 26,564 22,500 62401 Gasoline 9,141 8,927 8,927 8,927 8,927 62402 Diesel 40,915 40,000 40,000 40,800 40,800 62801 Employee Recognition Exp 0 140 140 300 300 62802 Food and Beverages 958 1,605 1,605 1,605 1,605 62804 Training Supplies 0 200 200 200 200 62805 Clothing and Uniforms 2,392 3,200 3,200 3,180 3,280 62806 Safety Materials and Suppl 1,275 1,700 1,700 1,550 1,700 62807 Consumable Tools/Small 3,731 8,000 8,000 8,100 7,940 62899 Other Miscellaneous Oper 929 1,000 1,000 1,000 1,000 62999 Office Supplies and Materi 666 700 700 800 800 62000 Commodities 154,734 194,944 194,944 231,283 217,289 63301 Medical Services and Exa 0 1,000 1,000 1,000 1,000 63502 R&M - Streets 82,013 93,000 93,000 105,000 106,000 63504 R&M - Office Equipment a 41 1,000 1,000 1,000 1,000 63506 R&M - Radios and Commu 7,878 8,450 8,450 10,152 9,670 63603 Rentals - Office Equipment 1,757 1,917 1,917 1,918 1,918 63608 Rentals - Machinery and E 0 500 500 500 500 63999 Other Purchased and Cont 120,048 144,900 144,900 196,800 185,800 63000 Purchased and Contract 211,737 250,767 250,767 316,370 305,888 64101 Travel and Conference 461 7,700 7,700 12,200 11,400 64102 Dues, Licenses and Memb 384 338 338 438 438 64201 Telephone & Long-distanc 1,183 1,300 1,300 725 1,300 64203 Electric 33,864 41,800 41,800 41,800 41,800 64206 Cellular and Paging 5,077 1,488 1,488 1,302 1,302 64301 Postage and Delivery 21 150 150 50 150 64401 Fleet Maintenance Charge 180,716 208,200 171,840 185,825 204,302 64402 Equipment Replacement C 75,932 86,254 86,254 86,700 79,965 64403 Washbay Charges 7,472 10,764 10,764 10,764 10,764 64902 Financial Support, Donatio 29,454 36,000 36,000 37,617 39,120 64906 Insurance Deductibles 5,360 0 0 0 0 64907 Paid Claims 0 0 3,881 0 0 Section IV, Page E - 3 413 Roads and Bridges Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64000 Other Operating Costs 339,924 393,994 361,515 377,421 390,541 65201 Capital Lease Payments 121,826 0 0 0 0 65000 Debt Services 121,826 0 0 0 0 66402 Computers and Peripheral 0 2,200 2,200 950 2,200 66499 Other Machinery and Equi 23,959 0 0 0 0 66000 Capital Outlay 23,959 2,200 2,200 950 2,200 60000T Total Expenditures & O 1,366,436 1,377,516 1,301,592 1,473,326 1,485,063 Section IV, Page E - 4 413 Roads and Bridges Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 307,930 309,736 285,699 318,268 330,613 61106 Paid out Leave 7,023 8,099 7,753 3,040 3,263 61151 Overtime Wages 22,231 24,000 24,000 36,000 36,000 [Entity] Budget Detail Desc.Note Total [413] Ovetime wages park staff working for R/B in winter time 36,000 Total 36,000 61301 FT Pension 33,972 34,962 32,280 35,344 36,726 61304 Employee Assistance Prog 160 157 141 146 145 61401 FICA/Medicare 4,736 4,957 4,603 5,181 5,363 61501 Group Health and Life Insu 108,021 121,960 108,753 117,547 123,849 61505 Long-term Disability Insura 2,616 2,663 2,437 2,645 2,735 61507 Dental Insurance 9,193 11,000 9,781 10,494 11,094 61509 Worker's Compensation 17,363 17,053 15,767 17,564 18,246 61510 Unemployment Insurance 1,011 1,026 952 1,072 1,110 61000 Personnel Services 514,256 535,611 492,166 547,302 569,145 62201 Street Repair and Mainten 9,234 18,500 18,500 18,500 18,500 [Entity] Budget Detail Desc.Note Total [413] Pre Mark Striping 3,500 [413] Replenish Guardrail Material 5,000 [413] Asphalt/Cold Patch 3,000 [413] Brick Sealer-Crosswalks 5,000 [413] Street Paint 2,000 Total 18,500 62202 Sand and Gravel 44,931 48,000 48,000 48,000 48,000 [Entity] Budget Detail Desc.Note Total [413] Cinders 42,000 [413] Shoulder Material 6,000 Total 48,000 62203 Street Sign Materials and 9,938 25,400 25,400 25,750 25,750 [Entity] Budget Detail Desc.Note Total [413] Wood Posts 100 @ $70 Price has gone up in 2014 7,000 [413] Sign Materials 6,600 [413] Construction Signs (Vil)500 [413] Replenish Cones and Barrels 1,500 [413] Stains, Paints, Brushes 750 [413] Steel Posts 17@ 200 3,400 [413] Delineators, Reflectors 6,000 Total 25,750 62205 Plumbing and Electrical Su 13,973 15,072 15,072 46,007 35,987 [Entity] Budget Detail Desc.Note Total [413] 40' Light Poles 2 @ $3500 each 7,000 [413] Path lights 3 @ $1337 each/lot 5 fixture 4,011 [413] Hardware Added Village at Avon lights 4,240 Section IV, Page E - 5 413 Roads and Bridges Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [413] Bulbs Added Village at Avon 2,860 [413] Ballasts Added Village at Avon 7,000 [413] Avon Road Light Poles (Single) $2322 each x 2 Added new light poles 4,644 [413] Avon Road Light Poles (Double) $3116 each x 2 Added new llight poles 6,232 [413] Fixture Heads @ $1670 each Fixture heads for 6 light poles that are in stock without fixture 10,020 Total 46,007 62305 Chemicals 16,652 22,500 22,500 26,564 22,500 [Entity] Budget Detail Desc.Note Total [413] Ice Slicer 21,000 [413] Neutralizer 500 [413] Weed Killer 1,000 [413] Neutro Wash/Lubra Seal chemicals to wash equipment and sanding units 4,064 Total 26,564 62401 Gasoline 9,141 8,927 8,927 8,927 8,927 [Entity] Budget Detail Desc.Note Total [413] Unleaded Fuel 8,927 Total 8,927 62402 Diesel 40,915 40,000 40,000 40,800 40,800 [Entity] Budget Detail Desc.Note Total [413] Diesel Fuel Price up 2%40,800 Total 40,800 62801 Employee Recognition Exp 0 140 140 300 300 [Entity] Budget Detail Desc.Note Total [413] Employee Recognition $20 x 15 Park Staff working for R/B 6 months 300 Total 300 62802 Food and Beverages 958 1,605 1,605 1,605 1,605 [Entity] Budget Detail Desc.Note Total [413] Food and Beverage Lunch Winter In-Service Meeting, End of Season 855 [413] Coffee Service 750 Total 1,605 62804 Training Supplies 0 200 200 200 200 [Entity] Budget Detail Desc.Note Total [413] Video Rental, Safety handouts 200 Total 200 Section IV, Page E - 6 413 Roads and Bridges Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62805 Clothing and Uniforms 2,392 3,200 3,200 3,180 3,280 [Entity] Budget Detail Desc.Note Total [413] Uniforms, Hats, Shirts 7 @ $100 each plus $100 set up fee additional cost of $100, set up fee for new logo 800 [413] 7 Bibs @ $150 each 7 x $135 each plus $15 each for set up fee for new logo 1,050 [413] 7 Coats @ $190 each 7 x $175 each plus $15 each for set up fee of new logo 1,330 Total 3,180 62806 Safety Materials and Suppl 1,275 1,700 1,700 1,550 1,700 [Entity] Budget Detail Desc.Note Total [413] First Aid Supplies 300 [413] Barricade Lights 200 [413] Personal Protective Equipment 7 @ $150 1,050 Total 1,550 62807 Consumable Tools/Small 3,731 8,000 8,000 8,100 7,940 [Entity] Budget Detail Desc.Note Total [413] Miscellaneous Hardware 1,000 [413] 2 Power Brooms 1,600 [413] Air Tools 1,200 [413] Hand Carry Portable Generator 1,000 [413] Hand Tools 800 [413] Asphalt Tools 500 [413] Electrical Field Tools 2,000 Total 8,100 62899 Other Miscellaneous Oper 929 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [413] Miscellaneous Hardware 600 [413] Bracket Hardware 400 Total 1,000 62999 Office Supplies and Materi 666 700 700 800 800 [Entity] Budget Detail Desc.Note Total [413] Printer, Copier, Flyers and Supplies Park staff working with R/B for 6 mo. 800 Total 800 62000 Commodities 154,734 194,944 194,944 231,283 217,289 63301 Medical Services and Exa 0 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [413] DOT Physicals 300 [413] Random Drug 350 [413] Random Alcohol 350 Total 1,000 Section IV, Page E - 7 413 Roads and Bridges Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63502 R&M - Streets 82,013 93,000 93,000 105,000 106,000 [Entity] Budget Detail Desc.Note Total [413] Crackfill Maintenance 24,000 [413] Guard Rail Repair 9,000 [413] Crosswalk Brick Repair East Benchmark Road 4 crosswalks @ $5000 Each 20,000 [413] Storm Water Sewer Maintenance 15,000 [413] Infra Red Patch 17,000 [413] Misc. Patch (potholes, sinkholes 20,000 Total 105,000 63504 R&M - Office Equipment a 41 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [413] Copier Maintenance 1,000 Total 1,000 63506 R&M - Radios and Commu 7,878 8,450 8,450 10,152 9,670 [Entity] Budget Detail Desc.Note Total [413] 800 MHZ Radio Service 3,950 [413] 800 MHZ Radio Replacement/Breakdown 3,500 [413] Batteries added 3 UHF Batteries @ $68 each 704 [413] Repairs 500 [413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498 Total 10,152 63603 Rentals - Office Equipment 1,757 1,917 1,917 1,918 1,918 [Entity] Budget Detail Desc.Note Total [413] 1/2 Copier Lease ($319.57 x 12)1,918 Total 1,918 63608 Rentals - Machinery and E 0 500 500 500 500 [Entity] Budget Detail Desc.Note Total [413] Misc. Equipment Rentals 500 Total 500 63999 Other Purchased and Cont 120,048 144,900 144,900 196,800 185,800 [Entity] Budget Detail Desc.Note Total [413] Ditch Maintenance (Emergency Repair)15,000 [413] Electrical Outsourcing 12,000 [413] Snow Removal Hauling predicting more snowfall 40,000 [413] Snow Removal/Handwork Added Village at Avon 10,000 [413] Street Striping 42,000 [413] Sidewalk Repairs Added Village at Avon 16,000 [413] Trash, Landfill (includes clean up work)9,500 [413] Vandalism 3,500 [413] UNCC Charges (Locates, Tier 1)more construction projects 4,000 [413] Paint RR Bridge Walls/rails 6,800 [413] Weed Mitigation 20,000 [413] Paint Streetscape Lights Added Village at Avon 7,000 Section IV, Page E - 8 413 Roads and Bridges Town of Avon Line Item Detail [413] Sedimentation Ponds Sedimentation ponds on Nottingham Road 6,000 [Entity] Budget Detail Desc.Note Total [413] Apres Avon Snow Removal contract snow removal for Apres Avon 5,000 Total 196,800 63000 Purchased and Contract 211,737 250,767 250,767 316,370 305,888 64101 Travel and Conference 461 7,700 7,700 12,200 11,400 [Entity] Budget Detail Desc.Note Total [413] Supervisor Training 800 [413] Equipment Operator Certification Cost of class has increased 9,000 [413] LTAP/APWA Training 2,400 Total 12,200 64102 Dues, Licenses and Memb 384 338 338 438 438 [Entity] Budget Detail Desc.Note Total [413] APWA 238 [413] CO Weed Association 100 [413] Consolidated Communication Netwrok of Colorado 100 Total 438 64201 Telephone & Long-distanc 1,183 1,300 1,300 725 1,300 [Entity] Budget Detail Desc.Note Total [413] PW Fax, Fire Alarm, Long Distance 725 Total 725 64203 Electric 33,864 41,800 41,800 41,800 41,800 [Entity] Budget Detail Desc.Note Total [413] WBCB street lights 2,000 [413] I-70 Sign 1,550 [413] Christmas Lights #1 3,350 [413] Christmas Lights #2 2,820 [413] Street Lights - Avon Road 2,700 [413] Path Lights - Avon Road 2,700 [413] Path Outlets 7,700 [413] Recreation Center Parking Lot 2,600 [413] Riverfront Drive 1,600 [413] Benchmark Road Street LIghts 1,920 [413] Avon Elementary 1,160 [413] Village Street Lights 2,700 [413] Village Earth Lights 2,700 [413] Hurd Lane Street Lights 1,700 [413] West Beaver Creek Blvd. Path Lights 2,600 [413] Chapel Place Path Lights 2,000 Total 41,800 Section IV, Page E - 9 413 Roads and Bridges Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64206 Cellular and Paging 5,077 1,488 1,488 1,302 1,302 [Entity] Budget Detail Desc.Note Total [413] $108.48 x 12 months 1,302 Total 1,302 64301 Postage and Delivery 21 150 150 50 150 [Entity] Budget Detail Desc.Note Total [413] Postage 50 Total 50 64401 Fleet Maintenance Charge 180,716 208,200 171,840 185,825 204,302 [Entity] Budget Detail Desc.Note Total [413] Annual Fleet Maintenance Charges 185,825 Total 185,825 64402 Equipment Replacement C 75,932 86,254 86,254 86,700 79,965 64403 Washbay Charges 7,472 10,764 10,764 10,764 10,764 [Entity] Budget Detail Desc.Note Total [413] Annual Washbay Charges - 11 vehicles/equipment 10,764 Total 10,764 64902 Financial Support, Donatio 29,454 36,000 36,000 37,617 39,120 [Entity] Budget Detail Desc.Note Total [413] Westin Riverfront Public Plaza 37,617 Total 37,617 64906 Insurance Deductibles 5,360 0 0 0 0 64907 Paid Claims 0 0 3,881 0 0 64000 Other Operating Costs 339,924 393,994 361,515 377,421 390,541 65201 Capital Lease Payments 121,826 0 0 0 0 65000 Debt Services 121,826 0 0 0 0 66402 Computers and Peripheral 0 2,200 2,200 950 2,200 [Entity] Budget Detail Desc.Note Total [413] Desktop Replacements - Operator II 950 Total 950 66499 Other Machinery and Equi 23,959 0 0 0 0 66000 Capital Outlay 23,959 2,200 2,200 950 2,200 60000T Total Expenditures & O 1,366,436 1,377,516 1,301,592 1,473,326 1,485,063 Section IV, Page E - 10 413 Roads and Bridges Town of Avon Line Item Detail Section IV, Page F-1 Fund: General Dept: Engineering Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 189,794$ 196,471$ 196,471$ 486,163$ 512,822$ Commodities 2,322 3,690 3,690 72,943 50,642 Contract Services 7,528 8,200 17,200 510,322 506,422 Other Operating Costs 5,684 9,147 9,147 412,021 417,758 Capital Outlay - 2,200 2,200 28,950 1,900 Total 205,328$ 219,708$ 228,708$ 1,510,399$ 1,489,544$ Department Expenditures by Program Engineering 205,328$ 219,708$ 228,708$ 478,850$ 485,055$ Buildings and Facilities - - - 1,031,549 1,004,489 Total 205,328$ 219,708$ 228,708$ 1,510,399$ 1,489,544$ Authorized Positions Town Engineer 1 1 1 1 1 Project Engineer 0 0 0 1 1 Engineer II 1 1 1 0 0 Town Electrician 1 1 1 1 1 Building Technician II 1 1 1 1 1 Building Technician I 1 1 1 1 1 Total 5 5 5 5 5 1. Successful completion of the Avon Road Overlay Project. 2. Construction of the Pedestrian Mall Improvement Project and Post Blvd lanscape improvements. 3. Construction of Phase 2 and 3 of the Regional Trail. 4. Completed other capital projects, including Beaver Creek Point parking lot and Stone bridge deck repair. Budget Summary ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY DEPARTMENT OVERVIEW 2014 MAJOR ACCOMPLISHMENTS The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town facilities in a safe and well-designed manner. The Town's Buildings and Facilities maintenance is directed by the Town Engineer. Department work includes the planning and managing construction of Town capital improvement projects, review of proposed construction documents, and assists in the planning for infrastructure needed to meet growth and development. The Engineering Department also supports other Town departments by providing technical review, project management and other support, as requested. The Engineering Department is administered by the Town Engineer who spends approximately 15% on general department administration, 25% managing the Water Fund, 15% on development review and subdivision and the remaining 45% on the Capital Improvement Program. The Engineer II spends the majority of the time on managing capital projects and assists with development review. Section IV, Page F-2 Fund: General Dept: Engineering Budget Summary Estimated Personnel Time:85% Estimated Nonpersonnel Costs:9,781$ Total Activity Cost:197,073$ Performance Metric(s):Construction on time and on budget Estimated Personnel Time:15% Estimated Nonpersonnel Costs:1,726$ Total Activity Cost:34,778$ Performance Metric(s):Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:1,034,565$ Total Activity Cost:1,300,385$ Performance Metric(s):Internal Survey Response Time Complaints PROGRAM ACTIVITIES AND OPERATIONS Capital Improvement Program: The Engineering Department implements the Capital Improvement Program by procuring engineering and architecture firms to design identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through construction and warranty. Subdivision and Development Review: Assisting the Community Development Department with the review of all development applications, the Engineering Department ensures conformance with the Town’s adopted design guidelines, codes and standards. Buildings and Facilities: The Buildings Division is responsible for the maintenance, repair, and electrical and needs of town buildings and assets. The Division critically reviews what can be done in-house and what should be contracted, utilizing outside resources when the Town lacks the personnel or specialized expertise or equipment for timely maintenance. The Building Division employs two (2) full-time Building Technicians. Salary to operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%), 20% custodial and 20% on administrative duties. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 147,836 150,812 150,812 163,707 171,514 61106 Paid out Leave 0 1,475 1,475 1,566 1,617 61201 Automobile Allowance 2,700 2,700 2,700 2,750 2,732 61301 FT Pension 16,159 16,752 16,752 18,180 19,044 61304 Employee Assistance Prog 42 42 42 43 42 61401 FICA/Medicare 2,215 2,247 2,247 2,436 2,550 61501 Group Health and Life Insu 16,174 17,435 17,435 19,263 20,281 61505 Long-term Disability Insura 869 870 870 870 870 61507 Dental Insurance 1,318 1,319 1,319 1,469 1,556 61509 Worker's Compensation 2,035 2,355 2,355 2,556 2,678 61510 Unemployment Insurance 444 465 465 504 528 61000 Personnel Services 189,793 196,471 196,471 213,343 223,413 62401 Gasoline 663 600 600 600 600 62801 Employee Recognition Exp 0 40 40 60 60 62802 Food and Beverages 568 250 250 250 250 62807 Consumable Tools/Small 0 250 250 250 250 62899 Other Miscellaneous Oper 214 750 750 0 0 62901 Duplicating Supplies 0 300 300 1,265 1,300 62904 Software 179 500 500 200 200 62905 Books and Periodicals 310 250 250 250 250 62999 Office Supplies and Materi 389 750 750 750 750 62000 Commodities 2,322 3,690 3,690 3,625 3,660 63199 Other Professional Service 6,000 6,000 6,000 6,000 6,000 63203 Printing and Reproduction 945 1,200 1,200 500 0 63504 R&M - Office Equipment a 583 1,000 1,000 500 0 63999 Other Purchased and Cont 0 0 9,000 247,000 244,100 63000 Purchased and Contract 7,528 8,200 17,200 254,000 250,100 64101 Travel and Conference 195 3,500 3,500 3,500 3,500 64102 Dues, Licenses and Memb 592 500 500 500 500 64206 Cellular and Paging 1,641 1,260 1,260 1,243 1,243 64301 Postage and Delivery 50 100 100 100 100 64402 Equipment Replacement C 2,539 2,539 2,539 2,539 2,539 64403 Washbay Charges 667 1,248 1,248 0 0 64000 Other Operating Costs 5,684 9,147 9,147 7,882 7,882 66402 Computers and Peripheral 0 2,200 2,200 0 0 66000 Capital Outlay 0 2,200 2,200 0 0 60000T Total Expenditures & O 205,328 219,708 228,708 478,850 485,055 Section IV, Page F - 3 412 Engineering Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 147,836 150,812 150,812 163,707 171,514 61106 Paid out Leave 0 1,475 1,475 1,566 1,617 61201 Automobile Allowance 2,700 2,700 2,700 2,750 2,732 61301 FT Pension 16,159 16,752 16,752 18,180 19,044 61304 Employee Assistance Prog 42 42 42 43 42 61401 FICA/Medicare 2,215 2,247 2,247 2,436 2,550 61501 Group Health and Life Insu 16,174 17,435 17,435 19,263 20,281 61505 Long-term Disability Insura 869 870 870 870 870 61507 Dental Insurance 1,318 1,319 1,319 1,469 1,556 61509 Worker's Compensation 2,035 2,355 2,355 2,556 2,678 61510 Unemployment Insurance 444 465 465 504 528 61000 Personnel Services 189,793 196,471 196,471 213,343 223,413 62401 Gasoline 663 600 600 600 600 [Entity] Budget Detail Desc.Note Total [412] Gasoline for Engineering Truck 600 Total 600 62801 Employee Recognition Exp 0 40 40 60 60 [Entity] Budget Detail Desc.Note Total [412] Three Employees Recognition 60 Total 60 62802 Food and Beverages 568 250 250 250 250 [Entity] Budget Detail Desc.Note Total [412] Coffee and Food Supplys 250 Total 250 62807 Consumable Tools/Small 0 250 250 250 250 [Entity] Budget Detail Desc.Note Total [412] Field Measuring and Drafting Equipment 250 Total 250 62899 Other Miscellaneous Oper 214 750 750 0 0 62901 Duplicating Supplies 0 300 300 1,265 1,300 [Entity] Budget Detail Desc.Note Total [412] Large Format Copier Maintenance 1,265 Total 1,265 62904 Software 179 500 500 200 200 [Entity] Budget Detail Desc.Note Total [412] Auto Cad Subscription 200 Total 200 Section IV, Page F - 4 412 Engineering Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62905 Books and Periodicals 310 250 250 250 250 [Entity] Budget Detail Desc.Note Total [412] Reference Materials 250 Total 250 62999 Office Supplies and Materi 389 750 750 750 750 [Entity] Budget Detail Desc.Note Total [412] Office Supplies 750 Total 750 62000 Commodities 2,322 3,690 3,690 3,625 3,660 63199 Other Professional Service 6,000 6,000 6,000 6,000 6,000 [Entity] Budget Detail Desc.Note Total [412] Annual Traffic Counts 6,000 Total 6,000 63203 Printing and Reproduction 945 1,200 1,200 500 0 [Entity] Budget Detail Desc.Note Total [412] Map and Document Printing 500 Total 500 63504 R&M - Office Equipment a 583 1,000 1,000 500 0 [Entity] Budget Detail Desc.Note Total [412] Printers, Plotters, etc.500 Total 500 63999 Other Purchased and Cont 0 0 9,000 247,000 244,100 [Entity] Budget Detail Desc.Note Total [412] New Facilities O & M 0 [412] Pavilion - Utilities 2,500 [412] Pavilion - Security 600 [412] Mall - Bronze Maintenance 4,500 [412] Mall - Utilties 2,000 [412] Town Hall - Utilities 3,600 [412] West Avon Preserve - Trail Maintenance $.50/foot 25,000 [412] West Avon Preserve - Noxious Weeds 10,000 [412] West Avon Preserve - Gate and Signage 800 [412] Village at Avon - Noxious Weeds 11,000 [412] Deferred Maintenance 0 [412] Avon Station - Concrete repair 50,000 [412] Westin RR - Concrete Repair 40,000 [412] Modular - Soffit Repair 2,000 [412] Rec Center - Concrete Entry Repair 1000sf@$25/ft 25,000 [412] Rec Center Lobby Refurbishment $25k, with bouldering wall $6k 31,000 Section IV, Page F - 5 412 Engineering Town of Avon Line Item Detail [412] Rec Center - Slide Refurbishment $14K, with stairs $45K 39,000 Total 247,000 63000 Purchased and Contract 7,528 8,200 17,200 254,000 250,100 64101 Travel and Conference 195 3,500 3,500 3,500 3,500 [Entity] Budget Detail Desc.Note Total [412] Professional Training Seminars 3,500 Total 3,500 64102 Dues, Licenses and Memb 592 500 500 500 500 [Entity] Budget Detail Desc.Note Total [412] ASCE, PE 500 Total 500 64206 Cellular and Paging 1,641 1,260 1,260 1,243 1,243 [Entity] Budget Detail Desc.Note Total [412] $103.62 x 12 months 1,243 Total 1,243 64301 Postage and Delivery 50 100 100 100 100 [Entity] Budget Detail Desc.Note Total [412] FedEx & UPS Charges 100 Total 100 64402 Equipment Replacement C 2,539 2,539 2,539 2,539 2,539 [Entity] Budget Detail Desc.Note Total [412] Annual Equipment Rental Charges 2,539 Total 2,539 64403 Washbay Charges 667 1,248 1,248 0 0 64000 Other Operating Costs 5,684 9,147 9,147 7,882 7,882 66402 Computers and Peripheral 0 2,200 2,200 0 0 66000 Capital Outlay 0 2,200 2,200 0 0 60000T Total Expenditures & O 205,328 219,708 228,708 478,850 485,055 Section IV, Page F - 6 412 Engineering Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 170,590 181,482 61106 Paid out Leave 0 0 0 1,659 1,746 61151 Overtime Wages 0 0 0 1,200 1,200 61301 FT Pension 0 0 0 18,947 20,155 61304 Employee Assistance Prog 0 0 0 73 72 61401 FICA/Medicare 0 0 0 2,515 2,674 61501 Group Health and Life Insu 0 0 0 66,119 69,707 61505 Long-term Disability Insura 0 0 0 1,390 1,436 61507 Dental Insurance 0 0 0 6,116 6,462 61509 Worker's Compensation 0 0 0 3,689 3,920 61510 Unemployment Insurance 0 0 0 520 553 61000 Personnel Services 0 0 0 272,820 289,409 62204 Construction, Maintenance 0 0 0 7,200 7,200 62205 Plumbing and Electrical Su 0 0 0 9,155 9,155 62207 Electrical 0 0 0 7,307 7,307 62208 Mechanical - HVAC 0 0 0 2,770 2,770 62209 Mechanical - Other 0 0 0 10,000 10,000 62401 Gasoline 0 0 0 3,160 3,160 62805 Clothing and Uniforms 0 0 0 1,650 1,650 62806 Safety Materials and Suppl 0 0 0 1,390 1,390 62807 Consumable Tools/Small 0 0 0 24,636 2,300 62899 Other Miscellaneous Oper 0 0 0 2,050 2,050 62000 Commodities 0 0 0 69,318 46,982 63104 Engineering Services 0 0 0 4,000 4,000 63304 Computer Services and Su 0 0 0 4,302 4,302 63306 Security Services 0 0 0 11,018 11,018 63501 R&M - Buildings and Facilit 0 0 0 48,405 48,405 63507 R&M - Machinery and Equi 0 0 0 5,600 5,600 63549 R&M - Other Specialized E 0 0 0 10,254 10,254 63551 Laundry and Cleaning Ser 0 0 0 5,688 5,688 63599 Other Maintenance Servic 0 0 0 151,555 151,555 63699 Other Miscellaneous Rent 0 0 0 500 500 63999 Other Purchased and Cont 0 0 0 15,000 15,000 63000 Purchased and Contract 0 0 0 256,322 256,322 64101 Travel and Conference 0 0 0 3,300 3,300 64102 Dues, Licenses and Memb 0 0 0 4,109 4,109 64201 Telephone & Long-distanc 0 0 0 2,250 2,250 64202 Gas 0 0 0 48,880 48,880 64203 Electric 0 0 0 201,882 201,882 64204 Water and Sanitation 0 0 0 37,000 37,000 64205 Trash Collection and Recy 0 0 0 13,922 13,922 64206 Cellular and Paging 0 0 0 346 346 64401 Fleet Maintenance Charge 0 0 0 7,411 8,148 64402 Equipment Replacement C 0 0 0 83,167 88,167 64403 Washbay Charges 0 0 0 1,872 1,872 64000 Other Operating Costs 0 0 0 404,139 409,876 Section IV, Page F - 7 418 Buildings & Facilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66402 Computers and Peripheral 0 0 0 950 1,900 66501 Automobiles and Light Dut 0 0 0 28,000 0 66000 Capital Outlay 0 0 0 28,950 1,900 60000T Total Expenditures & O 0 0 0 1,031,549 1,004,489 Section IV, Page F - 8 418 Buildings & Facilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 0 0 170,590 181,482 61106 Paid out Leave 0 0 0 1,659 1,746 61151 Overtime Wages 0 0 0 1,200 1,200 61301 FT Pension 0 0 0 18,947 20,155 61304 Employee Assistance Prog 0 0 0 73 72 61401 FICA/Medicare 0 0 0 2,515 2,674 61501 Group Health and Life Insu 0 0 0 66,119 69,707 61505 Long-term Disability Insura 0 0 0 1,390 1,436 61507 Dental Insurance 0 0 0 6,116 6,462 61509 Worker's Compensation 0 0 0 3,689 3,920 61510 Unemployment Insurance 0 0 0 520 553 61000 Personnel Services 0 0 0 272,820 289,409 62204 Construction, Maintenance 0 0 0 7,200 7,200 [Entity] Budget Detail Desc.Note Total [418] additional funding for hazmat storage units 2 @ 600 1,200 [418] shelving for electric and building storage 800 [418] Hardware 500 [418] Paint 1,000 [418] Brushes, Rollers 700 [418] Drywall 1,000 [418] Lumber 2,000 Total 7,200 62205 Plumbing and Electrical Su 0 0 0 9,155 9,155 [Entity] Budget Detail Desc.Note Total [418] Replacement Parts and Equipment 9,155 Total 9,155 62207 Electrical 0 0 0 7,307 7,307 [Entity] Budget Detail Desc.Note Total [418] 30% increase to meet demand 1,686 [418] Contactors 2,500 [418] Light Bulbs 1,000 [418] Wire, Conduit 2,121 Total 7,307 62208 Mechanical - HVAC 0 0 0 2,770 2,770 [Entity] Budget Detail Desc.Note Total [418] Replacement Parts, Filters, Glycol 2,770 Total 2,770 62209 Mechanical - Other 0 0 0 10,000 10,000 [Entity] Budget Detail Desc.Note Total [418] Boiler Parts 1,000 [418] Motors 3,000 [418] Pumps 6,000 Total 10,000 Section IV, Page F - 9 418 Buildings & Facilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62401 Gasoline 0 0 0 3,160 3,160 62805 Clothing and Uniforms 0 0 0 1,650 1,650 [Entity] Budget Detail Desc.Note Total [418] Clothing and Uniforms (3)1,650 Total 1,650 62806 Safety Materials and Suppl 0 0 0 1,390 1,390 [Entity] Budget Detail Desc.Note Total [418] (3) safety footwear 450 [418] (2) PPE 140 [418] Electrician safety gear 400 [418] Lockout/Tagout kits (2)400 Total 1,390 62807 Consumable Tools/Small 0 0 0 24,636 2,300 [Entity] Budget Detail Desc.Note Total [418] Small Tools 500 [418] Small Equipment 1,000 [418] (2) Tablets 800 [418] Solenoid Valves (4@136)544 [418] Pulsar 3 (4@2100)8,400 [418] Timers for Solenoid (4@181)724 [418] Vacuum 2,500 [418] PH Sensor (4@280)1,120 [418] ORP Sensor (4@312)1,248 [418] BEC System 2 Controllers (4@1950)7,800 Total 24,636 62899 Other Miscellaneous Oper 0 0 0 2,050 2,050 [Entity] Budget Detail Desc.Note Total [418] Aquarium 100 [418] Locker Parts 450 [418] Hardware (nuts & bolts, etc.)500 [418] Security Hardware (doors)1,000 Total 2,050 62000 Commodities 0 0 0 69,318 46,982 63104 Engineering Services 0 0 0 4,000 4,000 [Entity] Budget Detail Desc.Note Total [418] Rec Ctr Balancing 3,000 [418] Misc. Consulting 1,000 Total 4,000 63304 Computer Services and Su 0 0 0 4,302 4,302 [Entity] Budget Detail Desc.Note Total [418] Annual Maintenance Contract for Heat Recovery Computer hardware 1,752 Section IV, Page F - 10 418 Buildings & Facilities Town of Avon Line Item Detail [418] Computer Services, Updates 2,550 [Entity] Budget Detail Desc.Note Total Total 4,302 63306 Security Services 0 0 0 11,018 11,018 [Entity] Budget Detail Desc.Note Total [418] Alarms-Fire $204 X 7 1,428 [418] Intrusions $207 X 7 2,590 [418] Repairs & Maintenance Contracts $1000 7,000 Total 11,018 63501 R&M - Buildings and Facilit 0 0 0 48,405 48,405 [Entity] Budget Detail Desc.Note Total [418] HVAC Repairs 5,000 [418] Elevator x 2 11,000 [418] Building Inspections 2,000 [418] Steam Boiler Repairs & Parts 3,000 [418] Piping Repairs 2,000 [418] Fire Sprinkler 2,000 [418] Heat Recovery Maint. Cont 2,273 [418] Rec, Ctr, Maint. Cont.13,744 [418] Modular Maint. Cont.1,725 [418] Muni Maint. Cont.5,663 Total 48,405 63507 R&M - Machinery and Equi 0 0 0 5,600 5,600 [Entity] Budget Detail Desc.Note Total [418] Acid Feeders, Chem Pump & Parts 3,000 [418] Filtration Equipment, Booster PUmps, Sanitation 2,600 Total 5,600 63549 R&M - Other Specialized E 0 0 0 10,254 10,254 [Entity] Budget Detail Desc.Note Total [418] Equipment Integration 1,654 [418] Bearings, Belts 3,000 [418] Cardio Equipment Maint.3,000 [418] Weight Machine Maint.2,000 [418] Equipment Rentals 600 Total 10,254 63551 Laundry and Cleaning Ser 0 0 0 5,688 5,688 [Entity] Budget Detail Desc.Note Total [418] Window Cleaner 1,188 [418] Carpet Cleaning 4,500 Total 5,688 63599 Other Maintenance Servic 0 0 0 151,555 151,555 [Entity] Budget Detail Desc.Note Total [418] Pest Control 5,660 [418] Drain Care 1,375 [418] Temp Services 8 hrs X 52 wks X $17.50 7,280 [418] Extreme Care 1,500 Section IV, Page F - 11 418 Buildings & Facilities Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [418] Push, Pedal, Pull 5,000 [418] Contract Cleaning & Painting 9,500 [418] Cleaning Services 96,240 [418] Munit Stucco Repairs 5,000 [418] Muni Paint (ext.)12,000 [418] Parks Garage Paint (ext.)5,000 [418] Cabin Paint (ext.)3,000 Total 151,555 63699 Other Miscellaneous Rent 0 0 0 500 500 [Entity] Budget Detail Desc.Note Total [418] Close Down Week 500 Total 500 63999 Other Purchased and Cont 0 0 0 15,000 15,000 [Entity] Budget Detail Desc.Note Total [418] Rec Ctr Roof Snow Removal 2 X 2000 4,000 [418] Heat Recovery Heat Pump Maintenance 11,000 Total 15,000 63000 Purchased and Contract 0 0 0 256,322 256,322 64101 Travel and Conference 0 0 0 3,300 3,300 [Entity] Budget Detail Desc.Note Total [418] Training, Licensing Updates 3,300 Total 3,300 64102 Dues, Licenses and Memb 0 0 0 4,109 4,109 [Entity] Budget Detail Desc.Note Total [418] Membership, Dues 4,109 Total 4,109 64201 Telephone & Long-distanc 0 0 0 2,250 2,250 [Entity] Budget Detail Desc.Note Total [418] Long Distance/Heat Rec Alarm 2,250 Total 2,250 64202 Gas 0 0 0 48,880 48,880 [Entity] Budget Detail Desc.Note Total [418] $4073.33 X 12 48,880 Total 48,880 64203 Electric 0 0 0 201,882 201,882 [Entity] Budget Detail Desc.Note Total [418] Heat Recovery Electric 68,000 [418] Electricity $11156.83 X 12 133,882 Total 201,882 Section IV, Page F - 12 418 Buildings & Facilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64204 Water and Sanitation 0 0 0 37,000 37,000 [Entity] Budget Detail Desc.Note Total [418] $3083.33 X 12 37,000 Total 37,000 64205 Trash Collection and Recy 0 0 0 13,922 13,922 [Entity] Budget Detail Desc.Note Total [418] Clean Up Week 500 [418] Trash Service 9,500 [418] Dumpster $840.50 X 4 3,362 [418] Recycle $140 X 4 560 Total 13,922 64206 Cellular and Paging 0 0 0 346 346 [Entity] Budget Detail Desc.Note Total [418] $28.83 x 12 months 346 Total 346 64401 Fleet Maintenance Charge 0 0 0 7,411 8,148 [Entity] Budget Detail Desc.Note Total [418] Annual Fleet Maintenance Charges 7,411 Total 7,411 64402 Equipment Replacement C 0 0 0 83,167 88,167 [Entity] Budget Detail Desc.Note Total [418] Annual Equipment Rental Charges 83,167 Total 83,167 64403 Washbay Charges 0 0 0 1,872 1,872 [Entity] Budget Detail Desc.Note Total [418] Annual Washbay Charges - 3 vehicles 1,872 Total 1,872 64000 Other Operating Costs 0 0 0 404,139 409,876 66402 Computers and Peripheral 0 0 0 950 1,900 [Entity] Budget Detail Desc.Note Total [418] Desktop Replacment - Electrician 950 Total 950 66501 Automobiles and Light Dut 0 0 0 28,000 0 [Entity] Budget Detail Desc.Note Total [418] Van - Bldgs & Facilities 28,000 Total 28,000 Section IV, Page F - 13 418 Buildings & Facilities Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66000 Capital Outlay 0 0 0 28,950 1,900 60000T Total Expenditures & O 0 0 0 1,031,549 1,004,489 Section IV, Page F - 14 418 Buildings & Facilities Town of Avon Line Item Detail Section IV, Page G-1 Fund: General Dept: Parks and Recreation Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 1,999,027$ 1,975,622$ 1,947,437$ 1,485,996$ 1,544,062$ Commodities 222,519 314,592 315,166 209,785 216,057 Contract Services 357,211 766,532 927,932 114,284 127,329 Other Operating Costs 726,348 792,810 779,855 348,663 367,998 Capital Outlay 23,072 70,300 69,726 32,950 17,650 Total 3,328,177$ 3,919,856$ 4,040,116$ 2,191,678$ 2,273,096$ Department Expenditures by Program Special Events 335,468$ 558,605$ 714,305$ -$ -$ Administration 233,674 223,114 222,256 202,850 211,708 Adult Programs 22,424 28,656 28,656 27,668 28,212 Aquatics 441,310 394,408 394,421 436,271 451,893 Childcare 32,178 36,487 36,487 - - Fitness 142,393 158,236 158,236 137,141 143,163 Guest Services 197,999 235,050 235,074 252,799 254,312 Youth Programs 111,272 118,979 118,979 121,491 123,884 Cabin 5,673 43,643 43,643 27,741 28,271 Parks and Grounds 866,344 1,069,324 1,030,790 985,717 1,031,653 Buildings and Facilities 939,442 1,053,354 1,057,269 - - Total 3,328,177$ 3,919,856$ 4,040,116$ 2,191,678$ 2,273,096$ Authorized Positions Parks and Recreation Director 0 1 1 1 1 Recreation Superintendent / Interim Director 1 0 0 0 0 Guest Services Coordinator 1 1 1 1 1 Recreation Programs Coordinator 1 1 1 1 1 Special Events Supervisor 1 1 0 0 0 Aquatics Coordinator 1 1 1 1 1 Senior Lifeguard 2 2 2 3 3 Guest Services Attendant III 0 1 1 2 2 Parks and Grounds Superintendent 1 1 1 1 1 Parks and Grounds Maintenance Supervisor 2 2 2 2 2 Maintenance Worker II 6 6 5 5 5 Total 16 17 15 17 17 Budget Summary DEPARTMENT OVERVIEW The Parks and Recreation Department oversees youth, adult and senior recreational programs which are provide at the Avon Recreation Center and Town Parks. The Department is responsible for operational oversight and management of maintaining all town parks, public spaces and Nottingham Lake, the Department is responsible for all facility maintenance, including the Recreation Center, Town Hall and Swift Gulch buildings. Section IV, Page G-2 Fund: General Dept: Parks and Recreation Budget Summary 1. Revamped Summer Camp to Avon Mountain Adeventure Camp. Increased revenues by $17,000. 2. Moved Special Events to Economic Initiatives. Moved Fitness under Adult Coordinator 3. Designed and constructed locker rooom remodel. 4. Created a formal business plan to fully recover expenses of Recreation Department. 5. 2014 Department revenues up over 7%. 6. Enlisted the use of contracted cleaning service of the buildings saving $30,000 annually. 7. Refurbished Basketball Courts to green and white. 8. Added SUP Rentals to Cabin summer program. 9. Created a swim beach on the north Shore of Nottingham Lake. 10. Created a six hole disc golf course in Nottingham Park. Estimated Personnel Time:100% Estimated Nonpersonnel Costs:55,650$ Total Activity Cost:202,850$ Performance Metric(s): Estimated Personnel Time:100% Estimated Nonpersonnel Costs:3,418$ Total Activity Cost:27,668$ Performance Metric(s):Revenue trends and positive recovery ratio Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:81,656$ Total Activity Cost:436,271$ Performance Metric(s):Revenue trends and positive recovery ratio Community Survey 2014 MAJOR ACCOMPLISHMENTS PROGRAM ACTIVITIES AND OPERATIONS Internal Survey Administration: The Parks and Recreation Department is administered by the Parks and Recreation Director, who dedicates up to 80% of the position’s time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, and the development and implementation of operating guidelines. The Director also oversees all program development and implementation, online brochure production and distribution. Adult Programs: The Adult Program Division provides a wide variety of leagues and recreational activities, including, but not limited to, exercise classes, sports leagues, and drop in sports. The Program Coordinator spends 85% of the position’s time developing and overseeing programs, and 15% on scheduling, marketing and researching new program ideas. The recovery ratio for 2013 is expected to be 104%. Aquatics: This Division offers aquatic programming for people of all ages and abilities including swim lessons, lifeguard training classes, water safety instructor courses, swim team, kayak and scuba offerings, water aerobics classes, beginning diving classes and public safety classes. The Aquatics Division is devotes 60% of personnel time to those pool safeguarding activities, with 20% of time with swim lessons and other programs, 9% spent on administration, 7% on maintenance of the pools and 4% on training and hiring. Section IV, Page G-3 Fund: General Dept: Parks and Recreation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:59,906$ Total Activity Cost:137,141$ Performance Metric(s): Participation Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:35,765$ Total Activity Cost:252,799$ Performance Metric(s):Internal Survey Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:18,686$ Total Activity Cost: $ 121,491 Performance Metric(s):Positive recovery ratio Community Survey Estimated Personnel Time:100% Estimated Nonpersonnel Costs:7,060$ Total Activity Cost: $ 27,741 Performance Metric(s):Positive recovery ratio Community Survey Positive recovery ratio Participation Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to include a balanced offering of yoga/Pilates based classes, spin, aerobics based and strength/conditioning based classes, as well as personal training services, fitness assessments and orientation and body composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91% of staffing is applied to fitness classes and programs, with the balance 9% on the administrative responsibilities for hiring, training, scheduling and marketing. Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Service division also oversees Cabin operations. The salary to operational budget expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 12% with facility supervision of cabin, 13% on administrative duties and 6% on hiring and training. Youth Programs: This Division provides a large variety of sports, educational and recreational activities, and camps for infants through teenagers. The estimated recovery ratio for 2015 is 92%. The Youth Programs Division spends 40% of time on summer camp operations, 30% on “Before-and-After School Programs, 15% on “Schools Out Camps and Days”, 5% for youth sport programs and 10% on the administration of the Division. Cabin: Avon’s “Cabin” is a seasonal recreation amenity. Summer season provides the rental of paddle boats, stand up paddle boards, fishing rods and concessions. The winter season provides skate rentals and concessions. Section IV, Page G-4 Fund: General Dept: Parks and Recreation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:443,541$ Total Activity Cost:985,717$ Performance Metric(s):Community Survey Parks and Grounds: This division provides maintenance of parks, streetscapes, and open spaces and trails throughout Avon, the division maintains four parks, including over sixty-five acres of irrigated open space and multi-use athletic fields. The group is also responsible for the maintenance and care of three tennis courts, two new in 2013 Pickle Ball courts, three basketball courts, two picnic shelters, the over eight hundred trees, and more than twenty thousand square feet of planting beds. Avon Station and nine bus- stops, plus eighty three total trash receptacles and twenty-four pet stations complete the facility responsibilities The Parks Division spends 42% of time on the maintenance of Town parks, 4% of time on administrative duties, 15% with irrigation operations, 4% supporting recreation, 7% supporting special events, 7 % on plantings and landscaping, 7% on snow removal, 2% snow plowing operations and 2% spent on training of personnel. DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 49,192 67,057 67,057 0 0 61106 Paid out Leave 923 645 645 0 0 61121 PTS Wages 5,426 0 0 0 0 61151 Overtime Wages 12,241 4,220 4,220 0 0 61159 Other Wages 1,313 2,212 2,212 0 0 61202 Ski Pass 330 0 0 0 0 61301 FT Pension 5,479 7,447 7,447 0 0 61302 PTS Pension 231 0 0 0 0 61304 Employee Assistance Prog 24 24 24 0 0 61401 FICA/Medicare 979 1,075 1,075 0 0 61501 Group Health and Life Insu 19,543 19,934 19,934 0 0 61505 Long-term Disability Insura 473 497 497 0 0 61507 Dental Insurance 1,651 1,829 1,829 0 0 61509 Worker's Compensation 1,130 975 975 0 0 61510 Unemployment Insurance 207 222 222 0 0 61000 Personnel Services 99,142 106,136 106,136 0 0 62302 Special Event Materials & 3,305 2,000 2,000 0 0 62801 Employee Recognition Exp 1,120 2,700 2,700 0 0 62802 Food and Beverages 5,445 4,000 4,000 0 0 62805 Clothing and Uniforms 0 2,500 2,500 0 0 62902 Audio/Visual Supplies 0 500 500 0 0 62000 Commodities 9,870 11,700 11,700 0 0 63199 Other Professional Service 100,521 200,175 200,175 0 0 63203 Printing and Reproduction 2,684 3,600 3,600 0 0 63303 Photography Services 0 1,800 1,800 0 0 63305 Audio/Visual Services 13,360 6,650 6,650 0 0 63606 Rentals - Crowd & Traffic 12,609 8,900 8,900 0 0 63607 Rentals - Portable Facilitie 9,524 6,000 6,000 0 0 63699 Other Miscellaneous Rent 684 0 0 0 0 63999 Other Purchased and Cont 6,150 193,220 348,920 0 0 63000 Purchased and Contract 145,532 420,345 576,045 0 0 64101 Travel and Conference 390 1,000 1,000 0 0 64102 Dues, Licenses and Memb 0 275 275 0 0 64301 Postage and Delivery 186 250 250 0 0 64306 Permit and Licensing Fees 650 800 800 0 0 64402 Equipment Replacement C 2,588 2,099 2,099 0 0 64901 Advertising and Legal Noti 17,561 13,250 13,250 0 0 64902 Financial Support, Donatio 57,500 0 0 0 0 64905 Insurance Premiums 206 1,750 1,750 0 0 64000 Other Operating Costs 79,081 19,424 19,424 0 0 66407 Athletic and Recreational 1,843 1,000 1,000 0 0 66000 Capital Outlay 1,843 1,000 1,000 0 0 Section IV, Page G - 5 513 Special Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 60000T Total Expenditures & O 335,468 558,605 714,305 0 0 Section IV, Page G - 6 513 Special Events Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 86,325 95,891 95,891 104,094 109,328 61106 Paid out Leave 31,392 931 931 993 1,051 61121 PTS Wages 5,423 0 0 0 0 61151 Overtime Wages 180 0 0 0 0 61201 Automobile Allowance 600 3,600 3,600 3,650 3,619 61202 Ski Pass 330 0 0 0 0 61301 FT Pension 12,865 10,650 10,650 11,560 12,142 61302 PTS Pension 210 0 0 0 0 61304 Employee Assistance Prog 26 24 24 24 24 61401 FICA/Medicare 1,039 1,456 1,456 1,577 1,653 61501 Group Health and Life Insu 13,339 20,051 20,051 22,230 23,431 61505 Long-term Disability Insura 505 497 497 497 497 61507 Dental Insurance 1,101 1,829 1,829 2,039 2,154 61509 Worker's Compensation 509 194 194 211 221 61510 Unemployment Insurance 370 301 301 326 342 61000 Personnel Services 154,211 135,425 135,425 147,200 154,463 62401 Gasoline 2,966 3,160 3,160 3,160 3,160 62801 Employee Recognition Exp 0 480 480 480 480 62802 Food and Beverages 788 300 300 300 300 62899 Other Miscellaneous Oper 1,665 2,150 2,150 1,150 1,150 62901 Duplicating Supplies 525 1,200 1,200 1,500 1,500 62903 Data Processing Supplies 1,044 1,200 1,200 1,500 1,500 62999 Office Supplies and Materi 1,961 1,500 1,500 1,700 1,700 62000 Commodities 8,948 9,990 9,990 9,790 9,790 63199 Other Professional Service 0 2,500 2,500 500 500 63304 Computer Services and Su 3,690 4,055 4,055 4,055 4,100 63504 R&M - Office Equipment a 1,691 700 700 1,200 1,200 63603 Rentals - Office Equipment 3,829 3,829 3,829 3,829 3,829 63999 Other Purchased and Cont 1,000 2,000 2,000 0 0 63000 Purchased and Contract 10,209 13,084 13,084 9,584 9,629 64101 Travel and Conference 566 600 600 600 600 64102 Dues, Licenses and Memb 0 225 225 0 0 64201 Telephone & Long-distanc 3,270 3,450 3,450 3,450 3,450 64206 Cellular and Paging 3,591 1,872 1,872 871 871 64301 Postage and Delivery 120 500 500 600 600 64308 Sales Tax 508 900 900 900 900 64401 Fleet Maintenance Charge 5,826 6,435 5,577 6,031 6,631 64402 Equipment Replacement C 5,031 4,507 4,507 7,472 7,472 64403 Washbay Charges 1,889 1,872 1,872 1,248 1,248 64901 Advertising and Legal Noti 25,772 29,620 29,620 0 0 64905 Insurance Premiums 13,469 14,634 14,634 15,104 15,104 64906 Insurance Deductibles 264 0 0 0 0 64000 Other Operating Costs 60,306 64,615 63,757 36,276 36,876 66402 Computers and Peripheral 0 0 0 0 950 Section IV, Page G - 7 514 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66000 Capital Outlay 0 0 0 0 950 60000T Total Expenditures & O 233,674 223,114 222,256 202,850 211,708 Section IV, Page G - 8 514 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 86,325 95,891 95,891 104,094 109,328 61106 Paid out Leave 31,392 931 931 993 1,051 61121 PTS Wages 5,423 0 0 0 0 61151 Overtime Wages 180 0 0 0 0 61201 Automobile Allowance 600 3,600 3,600 3,650 3,619 61202 Ski Pass 330 0 0 0 0 61301 FT Pension 12,865 10,650 10,650 11,560 12,142 61302 PTS Pension 210 0 0 0 0 61304 Employee Assistance Prog 26 24 24 24 24 61401 FICA/Medicare 1,039 1,456 1,456 1,577 1,653 61501 Group Health and Life Insu 13,339 20,051 20,051 22,230 23,431 61505 Long-term Disability Insura 505 497 497 497 497 61507 Dental Insurance 1,101 1,829 1,829 2,039 2,154 61509 Worker's Compensation 509 194 194 211 221 61510 Unemployment Insurance 370 301 301 326 342 61000 Personnel Services 154,211 135,425 135,425 147,200 154,463 62401 Gasoline 2,966 3,160 3,160 3,160 3,160 [Entity] Budget Detail Desc.Note Total [514] Gasoline for department vehicles 3,160 Total 3,160 62801 Employee Recognition Exp 0 480 480 480 480 [Entity] Budget Detail Desc.Note Total [514] gift cards and other recognition for staff 480 Total 480 62802 Food and Beverages 788 300 300 300 300 [Entity] Budget Detail Desc.Note Total [514] food for staff meetings and trainings 300 Total 300 62899 Other Miscellaneous Oper 1,665 2,150 2,150 1,150 1,150 [Entity] Budget Detail Desc.Note Total [514] other operating and unforseen expense needs 1,150 Total 1,150 62901 Duplicating Supplies 525 1,200 1,200 1,500 1,500 [Entity] Budget Detail Desc.Note Total [514] copy paper and copier toner 1,500 Total 1,500 62903 Data Processing Supplies 1,044 1,200 1,200 1,500 1,500 [Entity] Budget Detail Desc.Note Total [514] copier repairs, parts and service 1,500 Total 1,500 Section IV, Page G - 9 514 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62999 Office Supplies and Materi 1,961 1,500 1,500 1,700 1,700 [Entity] Budget Detail Desc.Note Total [514] office supplies for department staff 1,700 Total 1,700 62000 Commodities 8,948 9,990 9,990 9,790 9,790 63199 Other Professional Service 0 2,500 2,500 500 500 [Entity] Budget Detail Desc.Note Total [514] translations services, creative artwork 500 Total 500 63304 Computer Services and Su 3,690 4,055 4,055 4,055 4,100 [Entity] Budget Detail Desc.Note Total [514] Rec Trac annual agreement, Rec Trac Pentamation interface charges, Webtrac online 4,055 Total 4,055 63504 R&M - Office Equipment a 1,691 700 700 1,200 1,200 [Entity] Budget Detail Desc.Note Total [514] Xerox service agreement 1,200 Total 1,200 63603 Rentals - Office Equipment 3,829 3,829 3,829 3,829 3,829 [Entity] Budget Detail Desc.Note Total [514] Copier Lease ($319.06 x 12)3,829 Total 3,829 63999 Other Purchased and Cont 1,000 2,000 2,000 0 0 63000 Purchased and Contract 10,209 13,084 13,084 9,584 9,629 64101 Travel and Conference 566 600 600 600 600 [Entity] Budget Detail Desc.Note Total [514] Leadership training 600 Total 600 64102 Dues, Licenses and Memb 0 225 225 0 0 64201 Telephone & Long-distanc 3,270 3,450 3,450 3,450 3,450 [Entity] Budget Detail Desc.Note Total [514] department phone charges 3,450 Total 3,450 Section IV, Page G - 10 514 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64206 Cellular and Paging 3,591 1,872 1,872 871 871 [Entity] Budget Detail Desc.Note Total [514] $72.56 x 12 months 871 Total 871 64301 Postage and Delivery 120 500 500 600 600 [Entity] Budget Detail Desc.Note Total [514] postage and shipping fees 600 Total 600 64308 Sales Tax 508 900 900 900 900 64401 Fleet Maintenance Charge 5,826 6,435 5,577 6,031 6,631 [Entity] Budget Detail Desc.Note Total [514] Annual Fleet Maintenance Charges 6,031 Total 6,031 64402 Equipment Replacement C 5,031 4,507 4,507 7,472 7,472 [Entity] Budget Detail Desc.Note Total [514] Annual Equipment Rental Charges 7,472 Total 7,472 64403 Washbay Charges 1,889 1,872 1,872 1,248 1,248 [Entity] Budget Detail Desc.Note Total [514] Annual Washbay Charges - 2 vehicles 1,248 Total 1,248 64901 Advertising and Legal Noti 25,772 29,620 29,620 0 0 64905 Insurance Premiums 13,469 14,634 14,634 15,104 15,104 [Entity] Budget Detail Desc.Note Total [514] CIRSA Allocation - Rec Center (9%)15,104 Total 15,104 64906 Insurance Deductibles 264 0 0 0 0 64000 Other Operating Costs 60,306 64,615 63,757 36,276 36,876 66402 Computers and Peripheral 0 0 0 0 950 66000 Capital Outlay 0 0 0 0 950 60000T Total Expenditures & O 233,674 223,114 222,256 202,850 211,708 Section IV, Page G - 11 514 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 10,826 10,846 10,846 11,266 11,728 61106 Paid out Leave 985 107 107 111 119 61121 PTS Wages 5,982 10,380 10,380 10,380 10,380 61122 PTS Bonuses 0 709 709 0 0 61202 Ski Pass 109 709 709 0 0 61301 FT Pension 1,299 1,205 1,205 1,252 1,303 61302 PTS Pension 224 389 389 389 389 61304 Employee Assistance Prog 5 6 6 6 6 61401 FICA/Medicare 262 330 330 315 322 61501 Group Health and Life Insu 1,135 44 44 46 49 61505 Long-term Disability Insura 101 100 100 104 109 61507 Dental Insurance 90 0 0 0 0 61509 Worker's Compensation 237 309 309 315 322 61510 Unemployment Insurance 53 68 68 65 67 61000 Personnel Services 21,309 25,201 25,201 24,250 24,794 62301 General Program Supplies 621 2,180 2,180 1,518 1,518 62801 Employee Recognition Exp 60 200 200 100 100 62802 Food and Beverages 92 400 400 400 400 62805 Clothing and Uniforms 342 600 600 1,400 1,400 62000 Commodities 1,115 3,380 3,380 3,418 3,418 64102 Dues, Licenses and Memb 0 75 75 0 0 64000 Other Operating Costs 0 75 75 0 0 60000T Total Expenditures & O 22,424 28,656 28,656 27,668 28,212 Section IV, Page G - 12 515 Adult Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 10,826 10,846 10,846 11,266 11,728 61106 Paid out Leave 985 107 107 111 119 61121 PTS Wages 5,982 10,380 10,380 10,380 10,380 [Entity] Budget Detail Desc.Note Total [515] Program Instructors 131 x $15 1,965 [515] Referees 130hrs x $18 2,340 [515] Instructors 75% x 8,100 6,075 Total 10,380 61122 PTS Bonuses 0 709 709 0 0 61202 Ski Pass 109 709 709 0 0 61301 FT Pension 1,299 1,205 1,205 1,252 1,303 61302 PTS Pension 224 389 389 389 389 61304 Employee Assistance Prog 5 6 6 6 6 61401 FICA/Medicare 262 330 330 315 322 61501 Group Health and Life Insu 1,135 44 44 46 49 61505 Long-term Disability Insura 101 100 100 104 109 61507 Dental Insurance 90 0 0 0 0 61509 Worker's Compensation 237 309 309 315 322 61510 Unemployment Insurance 53 68 68 65 67 61000 Personnel Services 21,309 25,201 25,201 24,250 24,794 62301 General Program Supplies 621 2,180 2,180 1,518 1,518 [Entity] Budget Detail Desc.Note Total [515] PIckleball Nets 2 x $160 320 [515] Kickballs 2 x $20 40 [515] Basketballs 5 x $20 100 [515] Broomball Nets 2 x $79 158 [515] Dunk N Dash 300 [515] Volleyball Net 600 Total 1,518 62801 Employee Recognition Exp 60 200 200 100 100 62802 Food and Beverages 92 400 400 400 400 [Entity] Budget Detail Desc.Note Total [515] Gift Cards League Winners 300 [515] Dunk N Dash 100 Total 400 62805 Clothing and Uniforms 342 600 600 1,400 1,400 [Entity] Budget Detail Desc.Note Total [515] Dunk N Dash 500 [515] Dodgeball 300 [515] Kickball 300 [515] Broomball 300 Total 1,400 Section IV, Page G - 13 515 Adult Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62000 Commodities 1,115 3,380 3,380 3,418 3,418 64102 Dues, Licenses and Memb 0 75 75 0 0 64000 Other Operating Costs 0 75 75 0 0 60000T Total Expenditures & O 22,424 28,656 28,656 27,668 28,212 Section IV, Page G - 14 515 Adult Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 145,615 105,672 105,672 147,224 158,140 61106 Paid out Leave 3,991 1,046 1,046 1,431 1,531 61121 PTS Wages 153,949 153,914 153,914 121,132 121,132 61122 PTS Bonuses 1,316 2,127 2,127 1,458 1,458 61151 Overtime Wages 1,831 1,500 1,500 1,500 1,500 61202 Ski Pass 1,805 2,127 2,127 1,458 1,458 61301 FT Pension 16,363 11,739 11,739 16,352 17,564 61302 PTS Pension 5,890 5,772 5,772 4,542 4,542 61304 Employee Assistance Prog 82 72 85 97 97 61401 FICA/Medicare 4,500 3,863 3,863 3,976 4,136 61501 Group Health and Life Insu 35,956 21,405 21,405 45,571 47,990 61505 Long-term Disability Insura 1,184 972 972 1,336 1,447 61507 Dental Insurance 3,060 1,593 1,593 3,812 4,035 61509 Worker's Compensation 3,623 3,775 3,775 3,902 4,061 61510 Unemployment Insurance 920 799 799 823 856 61000 Personnel Services 380,084 316,375 316,388 354,615 369,948 62301 General Program Supplies 1,411 2,205 2,205 8,128 1,300 62305 Chemicals 16,020 24,000 24,000 24,000 24,000 62805 Clothing and Uniforms 648 750 750 750 750 62806 Safety Materials and Suppl 119 300 300 500 400 62809 Medical Supplies and 1st 405 500 500 500 500 62899 Other Miscellaneous Oper 816 2,100 2,100 1,300 1,300 62000 Commodities 19,418 29,855 29,855 35,178 28,250 64101 Travel and Conference 708 1,000 1,000 1,000 1,000 64102 Dues, Licenses and Memb 1,088 2,815 2,815 1,815 1,815 64399 Other Administrative Fees 200 1,884 1,884 1,184 1,184 64402 Equipment Replacement C 39,811 42,479 42,479 42,479 47,796 64000 Other Operating Costs 41,807 48,178 48,178 46,478 51,795 66402 Computers and Peripheral 0 0 0 0 1,900 66000 Capital Outlay 0 0 0 0 1,900 60000T Total Expenditures & O 441,310 394,408 394,421 436,271 451,893 Section IV, Page G - 15 516 Aquatics Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 145,615 105,672 105,672 147,224 158,140 61106 Paid out Leave 3,991 1,046 1,046 1,431 1,531 61121 PTS Wages 153,949 153,914 153,914 121,132 121,132 [Entity] Budget Detail Desc.Note Total [516] Program Inst. - $6,522 x 75%4,892 [516] Lifeguard - 8,000 hrs x $13/hr 104,000 [516] Lead Lifeguard 680 hrs x $18/hr 12,240 Total 121,132 61122 PTS Bonuses 1,316 2,127 2,127 1,458 1,458 [Entity] Budget Detail Desc.Note Total [516] 2 x $729 1,458 Total 1,458 61151 Overtime Wages 1,831 1,500 1,500 1,500 1,500 61202 Ski Pass 1,805 2,127 2,127 1,458 1,458 [Entity] Budget Detail Desc.Note Total [516] 2 x $729 1,458 Total 1,458 61301 FT Pension 16,363 11,739 11,739 16,352 17,564 61302 PTS Pension 5,890 5,772 5,772 4,542 4,542 61304 Employee Assistance Prog 82 72 85 97 97 61401 FICA/Medicare 4,500 3,863 3,863 3,976 4,136 61501 Group Health and Life Insu 35,956 21,405 21,405 45,571 47,990 61505 Long-term Disability Insura 1,184 972 972 1,336 1,447 61507 Dental Insurance 3,060 1,593 1,593 3,812 4,035 61509 Worker's Compensation 3,623 3,775 3,775 3,902 4,061 61510 Unemployment Insurance 920 799 799 823 856 61000 Personnel Services 380,084 316,375 316,388 354,615 369,948 62301 General Program Supplies 1,411 2,205 2,205 8,128 1,300 [Entity] Budget Detail Desc.Note Total [516] 400*5 = 2,000 lap lanes 8,128 [516] 43*8*12= 4,128 - filter media 0 [516] 1300 for aquatic programs 0 Total 8,128 62305 Chemicals 16,020 24,000 24,000 24,000 24,000 [Entity] Budget Detail Desc.Note Total [516] Calhypo 12,000 [516] Muriatic Acid 6,000 [516] Thiosulfate 250 [516] Oxidizer 3,000 [516] Flocculent 1,000 [516] Reagents 1,750 Total 24,000 Section IV, Page G - 16 516 Aquatics Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62805 Clothing and Uniforms 648 750 750 750 750 [Entity] Budget Detail Desc.Note Total [516] 10.25* 73 = 748.25 750 Total 750 62806 Safety Materials and Suppl 119 300 300 500 400 [Entity] Budget Detail Desc.Note Total [516] Eye Protection 100 [516] Gloves 200 [516] PPE 200 Total 500 62809 Medical Supplies and 1st 405 500 500 500 500 [Entity] Budget Detail Desc.Note Total [516] Ice paks - 200 500 [516] Band Aids/Guaze/Tape - 200 0 [516] Misc medical supplies - 100 0 Total 500 62899 Other Miscellaneous Oper 816 2,100 2,100 1,300 1,300 [Entity] Budget Detail Desc.Note Total [516] Office Supplies and Materials 1,300 Total 1,300 62000 Commodities 19,418 29,855 29,855 35,178 28,250 64101 Travel and Conference 708 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [516] MSEC Training/CPRA - 1,000 1,000 Total 1,000 64102 Dues, Licenses and Memb 1,088 2,815 2,815 1,815 1,815 [Entity] Budget Detail Desc.Note Total [516] Red Cross Fees 1,400 [516] LGI Training 415 Total 1,815 64399 Other Administrative Fees 200 1,884 1,884 1,184 1,184 [Entity] Budget Detail Desc.Note Total [516] Slide Registration -700 1,184 Total 1,184 Section IV, Page G - 17 516 Aquatics Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64402 Equipment Replacement C 39,811 42,479 42,479 42,479 47,796 [Entity] Budget Detail Desc.Note Total [516] Annual Equipment Rental Charges 42,479 Total 42,479 64000 Other Operating Costs 41,807 48,178 48,178 46,478 51,795 66402 Computers and Peripheral 0 0 0 0 1,900 66000 Capital Outlay 0 0 0 0 1,900 60000T Total Expenditures & O 441,310 394,408 394,421 436,271 451,893 Section IV, Page G - 18 516 Aquatics Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 10,830 11,386 11,386 0 0 61106 Paid out Leave 985 109 109 0 0 61121 PTS Wages 15,803 18,300 18,300 0 0 61301 FT Pension 1,300 1,264 1,264 0 0 61302 PTS Pension 593 686 686 0 0 61304 Employee Assistance Prog 5 6 6 0 0 61401 FICA/Medicare 408 432 432 0 0 61501 Group Health and Life Insu 1,135 1,794 1,794 0 0 61505 Long-term Disability Insura 101 105 105 0 0 61507 Dental Insurance 90 133 133 0 0 61509 Worker's Compensation 367 432 432 0 0 61510 Unemployment Insurance 83 89 89 0 0 61000 Personnel Services 31,699 34,737 34,737 0 0 62301 General Program Supplies 479 1,000 1,000 0 0 62899 Other Miscellaneous Oper 0 500 500 0 0 62000 Commodities 479 1,500 1,500 0 0 64101 Travel and Conference 0 250 250 0 0 64000 Other Operating Costs 0 250 250 0 0 60000T Total Expenditures & O 32,178 36,487 36,487 0 0 Section IV, Page G - 19 517 Child Care Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 15,992 10,846 10,846 11,266 11,728 61106 Paid out Leave 308 107 107 111 119 61121 PTS Wages 52,138 67,561 67,561 59,920 59,920 61159 Other Wages 438 0 0 0 0 61301 FT Pension 1,765 1,205 1,205 1,252 1,303 61302 PTS Pension 1,955 2,534 2,534 2,247 2,247 61304 Employee Assistance Prog 6 6 6 6 6 61401 FICA/Medicare 1,020 1,138 1,138 1,034 1,041 61501 Group Health and Life Insu 5,370 44 44 46 49 61505 Long-term Disability Insura 124 100 100 104 109 61507 Dental Insurance 457 0 0 0 0 61509 Worker's Compensation 912 1,140 1,140 1,035 1,042 61510 Unemployment Insurance 207 236 236 214 215 61000 Personnel Services 80,692 84,916 84,916 77,235 77,779 62301 General Program Supplies 2,843 3,400 3,400 1,800 1,800 62899 Other Miscellaneous Oper 3,888 2,500 2,500 1,500 1,500 62000 Commodities 6,731 5,900 5,900 3,300 3,300 64101 Travel and Conference 100 2,000 2,000 500 500 64102 Dues, Licenses and Memb 0 250 250 250 250 64402 Equipment Replacement C 54,870 56,670 56,670 55,856 61,334 64000 Other Operating Costs 54,970 58,920 58,920 56,606 62,084 66407 Athletic and Recreational 0 8,500 8,500 0 0 66000 Capital Outlay 0 8,500 8,500 0 0 60000T Total Expenditures & O 142,393 158,236 158,236 137,141 143,163 Section IV, Page G - 20 518 Fitness Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 15,992 10,846 10,846 11,266 11,728 61106 Paid out Leave 308 107 107 111 119 61121 PTS Wages 52,138 67,561 67,561 59,920 59,920 [Entity] Budget Detail Desc.Note Total [518] Boot Camp: $3.000 x 75% Personal Trainers $20,000 x 75% Aerobics Instructor 1,441 hrs x 23.50 2,250 [518] Personal Trainers 25813 x 75%19,360 [518] Outdoor Boot camp 2200 x75%1,650 [518] Aerobics Instructors 36,660 Total 59,920 61159 Other Wages 438 0 0 0 0 61301 FT Pension 1,765 1,205 1,205 1,252 1,303 61302 PTS Pension 1,955 2,534 2,534 2,247 2,247 61304 Employee Assistance Prog 6 6 6 6 6 61401 FICA/Medicare 1,020 1,138 1,138 1,034 1,041 61501 Group Health and Life Insu 5,370 44 44 46 49 61505 Long-term Disability Insura 124 100 100 104 109 61507 Dental Insurance 457 0 0 0 0 61509 Worker's Compensation 912 1,140 1,140 1,035 1,042 61510 Unemployment Insurance 207 236 236 214 215 61000 Personnel Services 80,692 84,916 84,916 77,235 77,779 62301 General Program Supplies 2,843 3,400 3,400 1,800 1,800 [Entity] Budget Detail Desc.Note Total [518] group X class supplies 1,800 Total 1,800 62899 Other Miscellaneous Oper 3,888 2,500 2,500 1,500 1,500 [Entity] Budget Detail Desc.Note Total [518] Fitness Floor Supplies 1,500 Total 1,500 62000 Commodities 6,731 5,900 5,900 3,300 3,300 64101 Travel and Conference 100 2,000 2,000 500 500 [Entity] Budget Detail Desc.Note Total [518] First Aid & CPR $50 x 5 250 [518] Personal Training Seminars $50 x 5 250 Total 500 Section IV, Page G - 21 518 Fitness Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64102 Dues, Licenses and Memb 0 250 250 250 250 [Entity] Budget Detail Desc.Note Total [518] ACSM Membership 250 Total 250 64402 Equipment Replacement C 54,870 56,670 56,670 55,856 61,334 [Entity] Budget Detail Desc.Note Total [518] Annual Equipment Rental Charges 55,856 Total 55,856 64000 Other Operating Costs 54,970 58,920 58,920 56,606 62,084 66407 Athletic and Recreational 0 8,500 8,500 0 0 66000 Capital Outlay 0 8,500 8,500 0 0 60000T Total Expenditures & O 142,393 158,236 158,236 137,141 143,163 Section IV, Page G - 22 518 Fitness Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 40,007 61,535 61,535 125,700 125,122 61106 Paid out Leave 732 628 628 1,192 1,199 61121 PTS Wages 103,359 93,695 93,695 24,858 24,858 61122 PTS Bonuses 439 1,418 1,418 0 0 61151 Overtime Wages 1,622 1,836 1,836 1,836 1,836 61202 Ski Pass 584 2,127 2,127 1,458 1,458 61301 FT Pension 4,453 6,838 6,838 13,958 13,895 61302 PTS Pension 3,814 3,514 3,514 932 932 61304 Employee Assistance Prog 26 39 63 73 72 61401 FICA/Medicare 2,173 2,338 2,338 2,248 2,240 61501 Group Health and Life Insu 7,226 11,823 11,823 37,762 39,736 61505 Long-term Disability Insura 380 573 573 1,141 1,145 61507 Dental Insurance 614 879 879 3,221 3,408 61509 Worker's Compensation 1,940 2,257 2,257 2,189 2,181 61510 Unemployment Insurance 439 484 484 465 463 61000 Personnel Services 167,807 189,984 190,008 217,034 218,547 62301 General Program Supplies 414 10,200 10,774 5,000 5,000 62304 Merchandise for Resale 6,158 12,464 12,464 10,023 10,023 62802 Food and Beverages 232 250 250 300 300 62805 Clothing and Uniforms 1,269 1,200 1,200 1,200 1,200 62899 Other Miscellaneous Oper 4,510 0 0 0 0 62000 Commodities 12,583 24,114 24,688 16,523 16,523 64101 Travel and Conference 274 1,180 1,180 1,820 1,820 64301 Postage and Delivery 147 0 0 0 0 64307 Bank Service Charges and 17,189 16,472 16,472 16,472 16,472 64000 Other Operating Costs 17,609 17,652 17,652 18,292 18,292 66402 Computers and Peripheral 0 3,300 2,726 950 950 66000 Capital Outlay 0 3,300 2,726 950 950 60000T Total Expenditures & O 197,999 235,050 235,074 252,799 254,312 Section IV, Page G - 23 519 Guest Services Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 40,007 61,535 61,535 125,700 125,122 61106 Paid out Leave 732 628 628 1,192 1,199 61121 PTS Wages 103,359 93,695 93,695 24,858 24,858 [Entity] Budget Detail Desc.Note Total [519] Specialist 799 hrs x 17.5 13,983 [519] Attendant 870 hrs x 12.5 10,875 Total 24,858 61122 PTS Bonuses 439 1,418 1,418 0 0 61151 Overtime Wages 1,622 1,836 1,836 1,836 1,836 [Entity] Budget Detail Desc.Note Total [519] 6x17.5x1.5x12 1,836 Total 1,836 61202 Ski Pass 584 2,127 2,127 1,458 1,458 [Entity] Budget Detail Desc.Note Total [519] 2 x $729 1,458 Total 1,458 61301 FT Pension 4,453 6,838 6,838 13,958 13,895 61302 PTS Pension 3,814 3,514 3,514 932 932 61304 Employee Assistance Prog 26 39 63 73 72 61401 FICA/Medicare 2,173 2,338 2,338 2,248 2,240 61501 Group Health and Life Insu 7,226 11,823 11,823 37,762 39,736 61505 Long-term Disability Insura 380 573 573 1,141 1,145 61507 Dental Insurance 614 879 879 3,221 3,408 61509 Worker's Compensation 1,940 2,257 2,257 2,189 2,181 61510 Unemployment Insurance 439 484 484 465 463 61000 Personnel Services 167,807 189,984 190,008 217,034 218,547 62301 General Program Supplies 414 10,200 10,774 5,000 5,000 [Entity] Budget Detail Desc.Note Total [519] hand sanitizer, lotion, plates, plastic ware 150 [519] lobby kiosk 1,000 [519] fish tank supplies 100 [519] medical supplies 250 [519] towels 2,000 [519] cleaning supplies, hand sanitizer, lotion 150 [519] Coffee, creamer, sugar, cups, stirreers.1,350 Total 5,000 62304 Merchandise for Resale 6,158 12,464 12,464 10,023 10,023 [Entity] Budget Detail Desc.Note Total [519] locks-150 150 [519] headphones 255 [519] swim caps 70 [519] Men's swimsuit 1,425 [519] womens swimsuit 2,300 [519] youth goggles 1,800 Section IV, Page G - 24 519 Guest Services Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [519] adult goggles 2,500 [519] squirt toys 250 [519] swim diapers 500 [519] pool buoy 278 [519] flippers 495 Total 10,023 62802 Food and Beverages 232 250 250 300 300 [Entity] Budget Detail Desc.Note Total [519] staff meetings -300 300 Total 300 62805 Clothing and Uniforms 1,269 1,200 1,200 1,200 1,200 [Entity] Budget Detail Desc.Note Total [519] staff shirts and name tags-1200 1,200 Total 1,200 62899 Other Miscellaneous Oper 4,510 0 0 0 0 62000 Commodities 12,583 24,114 24,688 16,523 16,523 64101 Travel and Conference 274 1,180 1,180 1,820 1,820 [Entity] Budget Detail Desc.Note Total [519] Core competencies-1820 1,820 Total 1,820 64301 Postage and Delivery 147 0 0 0 0 64307 Bank Service Charges and 17,189 16,472 16,472 16,472 16,472 [Entity] Budget Detail Desc.Note Total [519] credit card charges-16400 16,400 [519] ach billing chages -72 72 Total 16,472 64000 Other Operating Costs 17,609 17,652 17,652 18,292 18,292 66402 Computers and Peripheral 0 3,300 2,726 950 950 [Entity] Budget Detail Desc.Note Total [519] Desktop Replacement - Guest Services Coordinator 950 Total 950 Section IV, Page G - 25 519 Guest Services Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66000 Capital Outlay 0 3,300 2,726 950 950 60000T Total Expenditures & O 197,999 235,050 235,074 252,799 254,312 Section IV, Page G - 26 519 Guest Services Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 21,652 21,691 21,691 23,174 24,408 61106 Paid out Leave 1,970 213 213 223 238 61121 PTS Wages 62,661 68,415 68,415 69,205 69,205 61151 Overtime Wages 176 1,000 1,000 1,000 1,000 61202 Ski Pass 797 1,418 1,418 729 729 61301 FT Pension 2,598 2,409 2,409 2,574 2,711 61302 PTS Pension 2,356 2,566 2,566 2,595 2,595 61304 Employee Assistance Prog 10 12 12 12 12 61401 FICA/Medicare 1,295 1,345 1,345 1,368 1,386 61501 Group Health and Life Insu 2,270 89 89 92 97 61505 Long-term Disability Insura 201 200 200 207 219 61507 Dental Insurance 180 0 0 0 0 61509 Worker's Compensation 1,147 1,310 1,310 1,343 1,361 61510 Unemployment Insurance 259 278 278 283 287 61000 Personnel Services 97,573 100,946 100,946 102,805 104,248 62301 General Program Supplies 1,848 2,349 2,349 3,000 3,000 62802 Food and Beverages 2,671 4,100 4,100 3,500 3,500 62805 Clothing and Uniforms 1,891 1,700 1,700 2,000 2,000 62808 Promotional, Informational 500 500 500 500 500 62809 Medical Supplies and 1st 110 200 200 300 300 62899 Other Miscellaneous Oper 0 0 0 300 300 62000 Commodities 7,021 8,849 8,849 9,600 9,600 63103 Training Facilitators 55 300 300 350 350 63203 Printing and Reproduction 97 350 350 350 350 63000 Purchased and Contract 152 650 650 700 700 64101 Travel and Conference 60 1,000 1,000 450 450 64102 Dues, Licenses and Memb 248 375 375 600 600 64306 Permit and Licensing Fees 205 150 150 400 400 64399 Other Administrative Fees 5,804 6,800 6,800 6,936 6,936 64402 Equipment Replacement C 209 209 209 0 0 64000 Other Operating Costs 6,526 8,534 8,534 8,386 8,386 66402 Computers and Peripheral 0 0 0 0 950 66000 Capital Outlay 0 0 0 0 950 60000T Total Expenditures & O 111,272 118,979 118,979 121,491 123,884 Section IV, Page G - 27 521 Youth Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 21,652 21,691 21,691 23,174 24,408 61106 Paid out Leave 1,970 213 213 223 238 61121 PTS Wages 62,661 68,415 68,415 69,205 69,205 [Entity] Budget Detail Desc.Note Total [521] After School Lead 800hrs $19 15,200 [521] Day Camp Instructors 467 hrsx $15 7,005 [521] AFter School Counselor $15 x 1200 hrs 18,000 [521] Program Instructors 1,200 hrs x $15 18,000 [521] Day Camp Leader 550 x $20 11,000 Total 69,205 61151 Overtime Wages 176 1,000 1,000 1,000 1,000 61202 Ski Pass 797 1,418 1,418 729 729 [Entity] Budget Detail Desc.Note Total [521] 1 x $729 729 Total 729 61301 FT Pension 2,598 2,409 2,409 2,574 2,711 61302 PTS Pension 2,356 2,566 2,566 2,595 2,595 61304 Employee Assistance Prog 10 12 12 12 12 61401 FICA/Medicare 1,295 1,345 1,345 1,368 1,386 61501 Group Health and Life Insu 2,270 89 89 92 97 61505 Long-term Disability Insura 201 200 200 207 219 61507 Dental Insurance 180 0 0 0 0 61509 Worker's Compensation 1,147 1,310 1,310 1,343 1,361 61510 Unemployment Insurance 259 278 278 283 287 61000 Personnel Services 97,573 100,946 100,946 102,805 104,248 62301 General Program Supplies 1,848 2,349 2,349 3,000 3,000 [Entity] Budget Detail Desc.Note Total [521] After School Supplies 3,000 Total 3,000 62802 Food and Beverages 2,671 4,100 4,100 3,500 3,500 [Entity] Budget Detail Desc.Note Total [521] After School/Day Camp 3,500 Total 3,500 62805 Clothing and Uniforms 1,891 1,700 1,700 2,000 2,000 [Entity] Budget Detail Desc.Note Total [521] Camp Shirts 2,000 Total 2,000 62808 Promotional, Informational 500 500 500 500 500 62809 Medical Supplies and 1st 110 200 200 300 300 62899 Other Miscellaneous Oper 0 0 0 300 300 Section IV, Page G - 28 521 Youth Programs Town of Avon Line Item Detail 62000 Commodities 7,021 8,849 8,849 9,600 9,600 63103 Training Facilitators 55 300 300 350 350 [Entity] Budget Detail Desc.Note Total [521] Child Abuse 250 [521] Misc 100 Total 350 63203 Printing and Reproduction 97 350 350 350 350 [Entity] Budget Detail Desc.Note Total [521] Parent Handbooks 350 Total 350 63000 Purchased and Contract 152 650 650 700 700 64101 Travel and Conference 60 1,000 1,000 450 450 [Entity] Budget Detail Desc.Note Total [521] Med Admin 5 x $90 450 Total 450 64102 Dues, Licenses and Memb 248 375 375 600 600 [Entity] Budget Detail Desc.Note Total [521] CPR $50 x 6 300 [521] Child Abuse Training 300 Total 600 64306 Permit and Licensing Fees 205 150 150 400 400 [Entity] Budget Detail Desc.Note Total [521] State of CO 2 x $75 150 [521] Health Inspection 150 [521] Fire Inspection 100 Total 400 64399 Other Administrative Fees 5,804 6,800 6,800 6,936 6,936 [Entity] Budget Detail Desc.Note Total [521] Rafting 900 [521] Bowling trips 1,000 [521] Silverthorne Rec 350 [521] WMSC 1,226 [521] Community Garden 250 [521] Kayak SUP lessons 600 [521] Batter Cupcakes 500 [521] Bouldering 250 [521] Breckenridge Rec 360 [521] Vendettas Pizza Making 500 [521] Field trips other 1,000 Total 6,936 Section IV, Page G - 29 521 Youth Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64402 Equipment Replacement C 209 209 209 0 0 64000 Other Operating Costs 6,526 8,534 8,534 8,386 8,386 66402 Computers and Peripheral 0 0 0 0 950 66000 Capital Outlay 0 0 0 0 950 60000T Total Expenditures & O 111,272 118,979 118,979 121,491 123,884 Section IV, Page G - 30 521 Youth Programs Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61121 PTS Wages 1,385 33,437 33,437 18,480 18,480 61122 PTS Bonuses 219 0 0 0 0 61151 Overtime Wages 0 750 750 900 900 61202 Ski Pass 0 709 709 0 0 61302 PTS Pension 60 1,254 1,254 693 693 61401 FICA/Medicare 25 506 506 281 281 61509 Worker's Compensation 23 486 486 269 269 61510 Unemployment Insurance 5 105 105 58 58 61000 Personnel Services 1,716 37,247 37,247 20,681 20,681 62301 General Program Supplies 36 750 750 0 0 62304 Merchandise for Resale 386 3,000 3,000 1,000 1,000 62802 Food and Beverages 0 150 150 100 100 62809 Medical Supplies and 1st 0 150 150 50 50 62899 Other Miscellaneous Oper 0 0 0 200 200 62000 Commodities 421 4,050 4,050 1,350 1,350 63599 Other Maintenance Servic 0 750 750 0 0 63000 Purchased and Contract 0 750 750 0 0 64101 Travel and Conference 0 100 100 0 0 64402 Equipment Replacement C 3,536 1,496 1,496 5,710 6,240 64000 Other Operating Costs 3,536 1,596 1,596 5,710 6,240 60000T Total Expenditures & O 5,673 43,643 43,643 27,741 28,271 Section IV, Page G - 31 522 Cabin Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61121 PTS Wages 1,385 33,437 33,437 18,480 18,480 [Entity] Budget Detail Desc.Note Total [522] cabin attendants-18480 18,480 Total 18,480 61122 PTS Bonuses 219 0 0 0 0 61151 Overtime Wages 0 750 750 900 900 [Entity] Budget Detail Desc.Note Total [522] cabin attendant-900 900 Total 900 61202 Ski Pass 0 709 709 0 0 61302 PTS Pension 60 1,254 1,254 693 693 61401 FICA/Medicare 25 506 506 281 281 61509 Worker's Compensation 23 486 486 269 269 61510 Unemployment Insurance 5 105 105 58 58 61000 Personnel Services 1,716 37,247 37,247 20,681 20,681 62301 General Program Supplies 36 750 750 0 0 62304 Merchandise for Resale 386 3,000 3,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [522] summer cabin-1000 1,000 Total 1,000 62802 Food and Beverages 0 150 150 100 100 [Entity] Budget Detail Desc.Note Total [522] meetings-100 100 Total 100 62809 Medical Supplies and 1st 0 150 150 50 50 [Entity] Budget Detail Desc.Note Total [522] first aid 50 Total 50 62899 Other Miscellaneous Oper 0 0 0 200 200 [Entity] Budget Detail Desc.Note Total [522] bullhorn, locks, etc..-200 200 Total 200 62000 Commodities 421 4,050 4,050 1,350 1,350 63599 Other Maintenance Servic 0 750 750 0 0 Section IV, Page G - 32 522 Cabin Town of Avon Line Item Detail 63000 Purchased and Contract 0 750 750 0 0 64101 Travel and Conference 0 100 100 0 0 64402 Equipment Replacement C 3,536 1,496 1,496 5,710 6,240 [Entity] Budget Detail Desc.Note Total [522] Annual Equipment Rental Charges 5,710 Total 5,710 64000 Other Operating Costs 3,536 1,596 1,596 5,710 6,240 60000T Total Expenditures & O 5,673 43,643 43,643 27,741 28,271 Section IV, Page G - 33 522 Cabin Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 303,025 339,910 318,986 328,389 347,627 61106 Paid out Leave 2,678 3,292 4,358 3,137 3,344 61121 PTS Wages 65,934 60,044 60,044 29,820 29,820 61122 PTS Bonuses 658 0 0 0 0 61151 Overtime Wages 6,694 12,698 12,698 10,000 12,698 61202 Ski Pass 0 1,418 1,418 0 0 61301 FT Pension 33,111 37,752 35,568 36,468 38,607 61302 PTS Pension 2,519 2,252 2,252 1,118 1,118 61304 Employee Assistance Prog 144 166 153 144 142 61401 FICA/Medicare 5,405 6,052 5,764 5,385 5,706 61501 Group Health and Life Insu 82,363 98,808 95,233 101,536 106,966 61505 Long-term Disability Insura 2,482 2,908 2,729 2,677 2,766 61507 Dental Insurance 6,998 8,283 8,018 8,640 9,140 61509 Worker's Compensation 12,423 15,351 14,548 13,748 14,487 61510 Unemployment Insurance 1,137 1,252 1,193 1,114 1,180 61000 Personnel Services 525,571 590,185 562,961 542,176 573,602 62202 Sand and Gravel 1,259 4,100 4,100 5,700 5,700 62204 Construction, Maintenance 3,337 6,250 6,250 10,250 10,250 62205 Plumbing and Electrical Su 19,199 26,100 26,100 20,500 20,500 62206 Landscaping and Plant Ma 10,659 19,945 19,945 24,800 24,800 62305 Chemicals 6,424 7,500 7,500 10,600 10,600 62401 Gasoline 7,496 8,344 8,344 8,344 8,344 62402 Diesel 6,485 7,832 7,832 7,832 7,832 62802 Food and Beverages 923 750 750 1,250 1,250 62803 Janitorial, Custodial and Cl 2,568 6,000 6,000 8,150 8,150 62804 Training Supplies 222 200 200 400 400 62805 Clothing and Uniforms 3,426 3,130 3,130 3,300 3,700 62806 Safety Materials and Suppl 4,560 4,525 4,525 4,000 4,000 62807 Consumable Tools/Small 5,412 5,850 5,850 7,200 5,500 62809 Medical Supplies and 1st 400 900 900 1,200 1,200 62899 Other Miscellaneous Oper 18,453 49,025 49,025 17,100 31,600 62000 Commodities 90,821 150,451 150,451 130,626 143,826 63503 R&M - Parks and Athletic 1,149 16,942 16,942 20,000 20,000 63608 Rentals - Machinery and E 38 600 600 1,500 1,500 63999 Other Purchased and Cont 54,759 95,948 95,948 82,500 95,500 63000 Purchased and Contract 55,945 113,490 113,490 104,000 117,000 64101 Travel and Conference 3,226 6,900 6,900 7,700 7,700 64203 Electric 12,619 15,132 15,132 15,000 15,000 64204 Water and Sanitation 38,857 5,466 5,466 5,425 5,425 64206 Cellular and Paging 722 1,080 1,080 622 622 64401 Fleet Maintenance Charge 65,876 84,800 73,490 79,470 86,653 64402 Equipment Replacement C 62,797 63,028 63,028 60,482 60,709 64403 Washbay Charges 5,686 6,292 6,292 8,216 8,216 64000 Other Operating Costs 189,784 182,698 171,388 176,915 184,325 66402 Computers and Peripheral 689 0 0 0 1,900 66404 Furniture and Fixtures 0 17,588 17,588 21,000 11,000 Section IV, Page G - 34 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 66407 Athletic and Recreational 0 7,412 12,612 0 0 66499 Other Machinery and Equi 3,534 7,500 2,300 11,000 0 66000 Capital Outlay 4,223 32,500 32,500 32,000 12,900 60000T Total Expenditures & O 866,344 1,069,324 1,030,790 985,717 1,031,653 Section IV, Page G - 35 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 303,025 339,910 318,986 328,389 347,627 61106 Paid out Leave 2,678 3,292 4,358 3,137 3,344 61121 PTS Wages 65,934 60,044 60,044 29,820 29,820 [Entity] Budget Detail Desc.Note Total [551] 1 26 week @ $18.00/hour 18,720 [551] 1 15 week @ $18.50/hour 11,100 Total 29,820 61122 PTS Bonuses 658 0 0 0 0 61151 Overtime Wages 6,694 12,698 12,698 10,000 12,698 61202 Ski Pass 0 1,418 1,418 0 0 61301 FT Pension 33,111 37,752 35,568 36,468 38,607 61302 PTS Pension 2,519 2,252 2,252 1,118 1,118 61304 Employee Assistance Prog 144 166 153 144 142 61401 FICA/Medicare 5,405 6,052 5,764 5,385 5,706 61501 Group Health and Life Insu 82,363 98,808 95,233 101,536 106,966 61505 Long-term Disability Insura 2,482 2,908 2,729 2,677 2,766 61507 Dental Insurance 6,998 8,283 8,018 8,640 9,140 61509 Worker's Compensation 12,423 15,351 14,548 13,748 14,487 61510 Unemployment Insurance 1,137 1,252 1,193 1,114 1,180 61000 Personnel Services 525,571 590,185 562,961 542,176 573,602 62202 Sand and Gravel 1,259 4,100 4,100 5,700 5,700 [Entity] Budget Detail Desc.Note Total [551] Beach/VB courts sand 1,200 [551] Athletic Field Top Dressing 4,500 Total 5,700 62204 Construction, Maintenance 3,337 6,250 6,250 10,250 10,250 [Entity] Budget Detail Desc.Note Total [551] Park Signage 1,250 [551] Lumber 1,300 [551] Hardware 600 [551] Weed Barrier 2,100 [551] Split Rail 3,000 [551] Vandalism 1,500 [551] Other 500 Total 10,250 62205 Plumbing and Electrical Su 19,199 26,100 26,100 20,500 20,500 [Entity] Budget Detail Desc.Note Total [551] Irrigation Controller Replacement Repair 5,000 [551] Nozzles 2,000 [551] PVC Fittings 2,000 [551] Rotors 4,000 [551] Misc. Parts 4,000 [551] Backflow Repair 1,500 [551] Other 2,000 Total 20,500 Section IV, Page G - 36 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62206 Landscaping and Plant Ma 10,659 19,945 19,945 24,800 24,800 [Entity] Budget Detail Desc.Note Total [551] Mulch 4,500 [551] Topsoil/compost 3,000 [551] Annuals & Perennials 6,500 [551] Replacement Trees (5)2,000 [551] Sod 5,000 [551] Grass Seed 1,250 [551] Wildflower Seed 800 [551] Bulbs 1,250 [551] Other/Vandalism 500 Total 24,800 62305 Chemicals 6,424 7,500 7,500 10,600 10,600 [Entity] Budget Detail Desc.Note Total [551] Fertilizer 4,500 [551] Snow Melt 3,500 [551] Pesticides 1,500 [551] Tag-i-nator 1,100 Total 10,600 62401 Gasoline 7,496 8,344 8,344 8,344 8,344 [Entity] Budget Detail Desc.Note Total [551] Unleaded Fuel for Parks Vehicles and Equipment 8,344 Total 8,344 62402 Diesel 6,485 7,832 7,832 7,832 7,832 [Entity] Budget Detail Desc.Note Total [551] Diesel Fuel for Parks Vehicles and Equipment 7,832 Total 7,832 62802 Food and Beverages 923 750 750 1,250 1,250 62803 Janitorial, Custodial and Cl 2,568 6,000 6,000 8,150 8,150 [Entity] Budget Detail Desc.Note Total [551] Dog Waste Bags 5,000 [551] Trash Liners 1,600 [551] Recycle Liners 400 [551] Compost Bags 400 [551] Cleaning Supplies 750 Total 8,150 62804 Training Supplies 222 200 200 400 400 62805 Clothing and Uniforms 3,426 3,130 3,130 3,300 3,700 [Entity] Budget Detail Desc.Note Total [551] Work Wear (6ppl)x$350 2,100 [551] Outer Wear (6ppl)1,200 Total 3,300 Section IV, Page G - 37 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62806 Safety Materials and Suppl 4,560 4,525 4,525 4,000 4,000 [Entity] Budget Detail Desc.Note Total [551] Type II clothing 700 [551] Gloves 700 [551] Work Boots 1,100 [551] Misc Safety Supplies 1,500 Total 4,000 62807 Consumable Tools/Small 5,412 5,850 5,850 7,200 5,500 [Entity] Budget Detail Desc.Note Total [551] Maintenance Tools 1,500 [551] String Trimmers (2)1,200 [551] Rock Bucket 2,500 [551] Roto-tiller 2,000 Total 7,200 62809 Medical Supplies and 1st 400 900 900 1,200 1,200 62899 Other Miscellaneous Oper 18,453 49,025 49,025 17,100 31,600 [Entity] Budget Detail Desc.Note Total [551] Replacement Holiday Lights 3,500 [551] Recreation Materials and Supplies 3,000 [551] Special Events Materials 2,000 [551] Replacement Flags 2,500 [551] Engineered Wood Fiber 3,000 [551] Replacement Waste Cans 1,500 [551] Infield Conditioner 1,600 Total 17,100 62000 Commodities 90,821 150,451 150,451 130,626 143,826 63503 R&M - Parks and Athletic 1,149 16,942 16,942 20,000 20,000 [Entity] Budget Detail Desc.Note Total [551] Upper Field 12,000 [551] Lower Field 8,000 Total 20,000 63608 Rentals - Machinery and E 38 600 600 1,500 1,500 [Entity] Budget Detail Desc.Note Total [551] Air Compressor Rental 1,500 Total 1,500 63999 Other Purchased and Cont 54,759 95,948 95,948 82,500 95,500 [Entity] Budget Detail Desc.Note Total [551] Snow Removal 30,000 [551] Tree Care 10,500 [551] Statue Maintenance 7,000 [551] Misc. Landfill Fees 1,000 [551] Landscape Derbis Dumpster 3,000 Section IV, Page G - 38 551 Parks & Grounds Town of Avon Line Item Detail [Entity] Budget Detail Desc.Note Total [551] Asphalt R&M 20,000 [551] Weed Spraying 5,000 [551] Port o Lav rental (3)6,000 Total 82,500 63000 Purchased and Contract 55,945 113,490 113,490 104,000 117,000 64101 Travel and Conference 3,226 6,900 6,900 7,700 7,700 [Entity] Budget Detail Desc.Note Total [551] CPR/1st Aid 1,000 [551] Pesticide Applicator 800 [551] CPSI 700 [551] Irrigation Training 2,000 [551] Manager Training 1,200 [551] Lodging 2,000 Total 7,700 64203 Electric 12,619 15,132 15,132 15,000 15,000 [Entity] Budget Detail Desc.Note Total [551] Pump House 10,400 [551] Park Restrooms 2,500 [551] Cabin 1,800 [551] Pocket Park - Wildrige 300 Total 15,000 64204 Water and Sanitation 38,857 5,466 5,466 5,425 5,425 [Entity] Budget Detail Desc.Note Total [551] Cabin Water and Sewer 650 [551] Restrooms Water and Sewer 500 [551] Irrigation Meters:0 [551] Avon Rd - Core 350 [551] E BC Blvd 325 [551] SE Burger King Meter 650 [551] O'Neal Spur 950 [551] Roundabout #1 650 [551] Basketball Courts 150 [551] Shutdown Nottingham/Puder Ditch 775 [551] Eaglebend Pocket Park 425 Total 5,425 64206 Cellular and Paging 722 1,080 1,080 622 622 [Entity] Budget Detail Desc.Note Total [551] $51.80 x 12 months 622 Total 622 64401 Fleet Maintenance Charge 65,876 84,800 73,490 79,470 86,653 [Entity] Budget Detail Desc.Note Total [551] Annual Fleet Maintenance Charges 79,470 Total 79,470 Section IV, Page G - 39 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64402 Equipment Replacement C 62,797 63,028 63,028 60,482 60,709 [Entity] Budget Detail Desc.Note Total [551] Annual Equipment Rental Charges 60,482 Total 60,482 64403 Washbay Charges 5,686 6,292 6,292 8,216 8,216 [Entity] Budget Detail Desc.Note Total [551] Annual Washbay Charges - 7 vehicles/equipment 8,216 Total 8,216 64000 Other Operating Costs 189,784 182,698 171,388 176,915 184,325 66402 Computers and Peripheral 689 0 0 0 1,900 66404 Furniture and Fixtures 0 17,588 17,588 21,000 11,000 [Entity] Budget Detail Desc.Note Total [551] Picnic Tables 21,000 Total 21,000 66407 Athletic and Recreational 0 7,412 12,612 0 0 66499 Other Machinery and Equi 3,534 7,500 2,300 11,000 0 [Entity] Budget Detail Desc.Note Total [551] Bulk Top Dresser 11,000 Total 11,000 66000 Capital Outlay 4,223 32,500 32,500 32,000 12,900 60000T Total Expenditures & O 866,344 1,069,324 1,030,790 985,717 1,031,653 Section IV, Page G - 40 551 Parks & Grounds Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 287,619 212,680 212,680 0 0 61106 Paid out Leave 1,230 19,553 18,668 0 0 61151 Overtime Wages 519 1,200 1,200 0 0 61301 FT Pension 31,381 25,546 25,448 0 0 61304 Employee Assistance Prog 138 102 102 0 0 61401 FICA/Medicare 4,060 3,385 3,372 0 0 61501 Group Health and Life Insu 95,901 76,771 76,771 0 0 61505 Long-term Disability Insura 2,396 1,840 1,840 0 0 61507 Dental Insurance 8,179 6,863 6,863 0 0 61509 Worker's Compensation 6,933 5,829 5,829 0 0 61510 Unemployment Insurance 868 700 698 0 0 61000 Personnel Services 439,224 354,470 353,472 0 0 62204 Construction, Maintenance 4,709 5,211 5,211 0 0 62205 Plumbing and Electrical Su 8,549 9,155 9,155 0 0 62207 Electrical 6,460 5,621 5,621 0 0 62208 Mechanical - HVAC 1,470 2,770 2,770 0 0 62209 Mechanical - Other 2,764 10,000 10,000 0 0 62401 Gasoline 3,198 3,160 3,160 0 0 62402 Diesel 683 2,136 2,136 0 0 62803 Janitorial, Custodial and Cl 29,875 20,000 20,000 0 0 62805 Clothing and Uniforms 1,314 700 700 0 0 62806 Safety Materials and Suppl 190 500 500 0 0 62807 Consumable Tools/Small 2,204 3,500 3,500 0 0 62899 Other Miscellaneous Oper 3,695 2,050 2,050 0 0 62000 Commodities 65,111 64,803 64,803 0 0 63104 Engineering Services 510 500 500 0 0 63304 Computer Services and Su 0 2,550 2,550 0 0 63306 Security Services 3,069 9,450 9,450 0 0 63501 R&M - Buildings and Facilit 80,857 54,355 54,355 0 0 63507 R&M - Machinery and Equi 1,227 16,100 16,100 0 0 63549 R&M - Other Specialized E 7,635 10,340 10,340 0 0 63551 Laundry and Cleaning Ser 325 1,188 1,188 0 0 63599 Other Maintenance Servic 51,748 122,230 122,230 0 0 63699 Other Miscellaneous Rent 0 1,500 1,500 0 0 63999 Other Purchased and Cont 0 0 5,700 0 0 63000 Purchased and Contract 145,372 218,213 223,913 0 0 64101 Travel and Conference 1,144 3,300 3,300 0 0 64102 Dues, Licenses and Memb 3,924 4,109 4,109 0 0 64201 Telephone & Long-distanc 2,111 2,250 2,250 0 0 64202 Gas 43,030 48,880 48,880 0 0 64203 Electric 135,187 201,882 201,882 0 0 64204 Water and Sanitation 32,973 28,384 28,384 0 0 64205 Trash Collection and Recy 7,979 13,922 13,922 0 0 64206 Cellular and Paging 239 360 360 0 0 64401 Fleet Maintenance Charge 6,802 7,908 6,853 0 0 64402 Equipment Replacement C 38,143 78,625 78,625 0 0 64403 Washbay Charges 1,196 1,248 1,248 0 0 64907 Paid Claims 0 0 268 0 0 Section IV, Page G - 41 571 Buildings Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64000 Other Operating Costs 272,729 390,868 390,081 0 0 66202 Building Improvements 17,006 24,140 24,140 0 0 66402 Computers and Peripheral 0 860 860 0 0 66000 Capital Outlay 17,006 25,000 25,000 0 0 60000T Total Expenditures & O 939,442 1,053,354 1,057,269 0 0 Section IV, Page G - 42 571 Buildings Town of Avon Line Item Detail Section V, Page H-1 Fund: Transit Dept: Transportation Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 401,181$ 482,125$ 457,122$ 634,659$ 669,502$ Commodities 86,788 119,785 119,785 124,178 124,329 Contract Services 12,916 95,503 95,503 94,894 95,521 Other Operating Costs 398,035 527,346 529,854 545,647 562,652 Debt Service 60,220 60,220 60,220 60,220 60,220 Capital Outlay 113,117 121,100 121,100 410,000 - Total 1,072,257$ 1,406,079$ 1,383,584$ 1,869,598$ 1,512,224$ Department Expenditures by Program Administration 54,793$ 219,197$ 219,197$ 240,302$ 246,175$ Operations 1,017,464 998,124 999,913 1,408,165 1,038,244 Wash Bay - 188,758 164,474 221,131 227,805 Total 1,072,257$ 1,406,079$ 1,383,584$ 1,869,598$ 1,512,224$ Authorized Positions Transit Superintendent 1 1 1 1 1 Fleet Care Coordinator 0 0 1 1 1 Bus Driver/CDL Driver 3 3 3 3 3 Total 4 4 5 5 5 1. Redesigned Avon core bus service to include service to Buffalo Ridge along with Wal-Mart and Home Depot. 2. Developed joint winter season work schedule to maximize CDL needs in the Transit Parks and Road and Bridge Departments saving two (2) FTE 3. Administered continuation of the lease agreement with ECO for bus storage, with the addition of WiFi and vault room use for the upcoming winter season. Budget Summary DEPARTMENT OVERVIEW ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY 2014 MAJOR ACCOMPLISHMENTS The Transportation Department is the singular department of the Transit Fund and is responsible for all transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing and sustaining effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Transportation Department is administered by the Transit Superintendent who coordinates both the operational and administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the summer. Section V, Page H-2 Fund: Transit Dept: Transportation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:118,947$ Total Activity Cost:240,302$ Performance Metric(s):Internal Survey Community Survey Estimated Personnel Time:67% Estimated Nonpersonnel Costs:684,323$ Total Activity Cost:943,471$ Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.76 Black Line @ $2.54 Restaurant Shuttle @ $2.55 Winter on time performance 99% Community Survey Estimated Personnel Time:33% Estimated Nonpersonnel Costs:337,054$ Total Activity Cost:464,694$ Performance Metric(s):Summer cost per rider per route - Black Line @ $2.54 Summer on time performance Community Survey 99% PROGRAM ACTIVITIES AND OPERATIONS Administration: The Transit Superintendent oversees the day-to-day bus service routes, transit program development, strategic planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit Superintendent occasionally fills in for drivers on sick leave or during hiring transitions. Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Three (3) route operations occur during the winter months: The Black Line serving the Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses. Summer Service: The seven-day per week Black Line Route operates occur during the summer months: The Black Line serves the Avon Core and residential areas other than Wildridge. In 2014, a smaller 25-seat shuttle van will operate the route. Hours and route frequency are summarized in the table below. Section V, Page H-3 Fund: Transit Dept: Transportation Budget Summary Estimated Personnel Time:100% Estimated Nonpersonnel Costs:94,614$ Total Activity Cost:221,131$ Performance Metric(s):Internal Survey Cost Recovery Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost Blue Line 6:30-10:30 15-20 Min 1 30 Min 1,330 6:30-10:30 15-20 Min 1 30 Min 2,043 $274,663 1:30-6:30 1:30-6:30 Red Line 6:30-10:30 15-20 Min 1 30 Min 1,330 6:30-10:30 15-20 Min 1 30 Min 2,043 $274,663 1:30-6:30 1:30-6:30 Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 2,913 $237,206 Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 $51,708 Black Line 11:00-2:00 30 Min 1 30 Min 490 11:00-2:00 30 Min 1 30 Min 795 $104,638 Total Service Hrs 6,698 Total Service Hrs 4,881 $942,878 Grand Total Service Hours 11,579 Section V, Page H-4 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Taxes 40,375$ 39,999$ 40,007$ 40,191$ 44,210$ Intergovernmental 90,494 96,000 100,000 328,000 - Charges for Services 94,884 312,252 261,382 263,066 288,066 Other Revenues 8,903 47,632 57,025 63,080 83,440 Total Operating Revenues 234,656 495,883 458,414 694,337 415,716 Other Sources Transfers In from General Fund - Operating 776,000 825,000 860,000 1,020,000 1,030,000 Transfers In from General Fund - Capital - - - 82,000 - Total Other Sources 776,000 825,000 860,000 1,102,000 1,030,000 TOTAL REVENUES 1,010,656 1,320,883 1,318,414 1,796,337 1,445,716 EXPENDITURES Administration 54,793 219,197 219,197 240,302 246,175 Operations 1,017,464 998,124 999,913 1,408,165 1,038,244 Washbay - 188,758 164,474 221,131 227,805 TOTAL EXPENDITURES 1,072,257 1,406,079 1,383,584 1,869,598 1,512,224 NET SOURCE (USE) OF FUNDS (61,601) (85,196) (65,170) (73,261) (66,508) FUND BALANCES, Beginning of Year 622,333 560,732 560,732 495,562 422,301 FUND BALANCES, End of Year 560,732$ 475,536$ 495,562$ 422,301$ 355,793$ MUNICIPAL SERVICES Transit Enterprise Fund #52 DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 82,377 82,377 87,949 91,995 61106 Paid out Leave 0 792 792 834 880 61301 FT Pension 0 9,149 9,149 9,766 10,216 61304 Employee Assistance Prog 0 24 24 24 24 61401 FICA/Medicare 0 1,206 1,206 1,287 1,347 61501 Group Health and Life Insu 0 13,441 13,441 14,865 15,651 61505 Long-term Disability Insura 0 497 497 497 497 61507 Dental Insurance 0 1,050 1,050 1,170 1,239 61509 Worker's Compensation 0 4,399 4,399 4,696 4,912 61510 Unemployment Insurance 0 250 250 266 279 61000 Personnel Services 0 113,185 113,185 121,355 127,040 62207 Electrical 0 400 400 400 412 62208 Mechanical - HVAC 0 4,000 4,000 4,000 4,120 62801 Employee Recognition Exp 0 100 100 80 100 62899 Other Miscellaneous Oper 551 500 500 500 500 62901 Duplicating Supplies 0 600 600 500 500 62904 Software 165 0 0 0 0 62999 Office Supplies and Materi 79 500 500 500 500 62000 Commodities 795 6,100 6,100 5,980 6,132 63203 Printing and Reproduction 3,621 5,000 5,000 4,500 4,500 63306 Security Services 0 1,400 1,400 1,400 1,400 63501 R&M - Buildings and Facilit 0 9,341 9,341 20,550 20,550 63504 R&M - Office Equipment a 53 1,200 1,200 1,200 1,236 63599 Other Maintenance Servic 0 903 903 903 903 63603 Rentals - Office Equipment 2,077 1,917 1,917 1,917 1,917 63999 Other Purchased and Cont 4,995 4,600 4,600 3,558 3,558 63000 Purchased and Contract 10,746 24,361 24,361 34,028 34,064 64101 Travel and Conference 1,380 1,200 1,200 1,200 1,200 64201 Telephone & Long-distanc 2,301 4,220 4,220 4,220 4,220 64202 Gas 520 17,832 17,832 25,356 25,356 64203 Electric 16,476 36,764 36,764 29,724 29,724 64204 Water and Sanitation 2,231 1,500 1,500 4,116 4,116 64301 Postage and Delivery 31 50 50 50 50 64303 Treasurer Fees 1,211 1,290 1,290 1,186 1,186 64901 Advertising and Legal Noti 0 500 500 500 500 64905 Insurance Premiums 15,646 12,195 12,195 12,587 12,587 64906 Insurance Deductibles 3,456 0 0 0 0 64000 Other Operating Costs 43,252 75,551 75,551 78,939 78,939 60000T Total Expenditures & O 54,793 219,197 219,197 240,302 246,175 Section V, Page H - 5 431 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 82,377 82,377 87,949 91,995 61106 Paid out Leave 0 792 792 834 880 61301 FT Pension 0 9,149 9,149 9,766 10,216 61304 Employee Assistance Prog 0 24 24 24 24 61401 FICA/Medicare 0 1,206 1,206 1,287 1,347 61501 Group Health and Life Insu 0 13,441 13,441 14,865 15,651 61505 Long-term Disability Insura 0 497 497 497 497 61507 Dental Insurance 0 1,050 1,050 1,170 1,239 61509 Worker's Compensation 0 4,399 4,399 4,696 4,912 61510 Unemployment Insurance 0 250 250 266 279 61000 Personnel Services 0 113,185 113,185 121,355 127,040 62207 Electrical 0 400 400 400 412 62208 Mechanical - HVAC 0 4,000 4,000 4,000 4,120 62801 Employee Recognition Exp 0 100 100 80 100 [Entity] Budget Detail Desc.Note Total [431] 4 x $20 80 Total 80 62899 Other Miscellaneous Oper 551 500 500 500 500 [Entity] Budget Detail Desc.Note Total [431] Bus Video Supplies 500 Total 500 62901 Duplicating Supplies 0 600 600 500 500 [Entity] Budget Detail Desc.Note Total [431] Copy Paper & Toner 500 Total 500 62904 Software 165 0 0 0 0 62999 Office Supplies and Materi 79 500 500 500 500 [Entity] Budget Detail Desc.Note Total [431] Genral Office Supplies 500 Total 500 62000 Commodities 795 6,100 6,100 5,980 6,132 63203 Printing and Reproduction 3,621 5,000 5,000 4,500 4,500 [Entity] Budget Detail Desc.Note Total [431] Bus Stop Displays - Bus Schedules 4,500 Total 4,500 Section V, Page H - 6 431 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63306 Security Services 0 1,400 1,400 1,400 1,400 [Entity] Budget Detail Desc.Note Total [431] Bldg. Security & Fire Monitoring 1,400 Total 1,400 63501 R&M - Buildings and Facilit 0 9,341 9,341 20,550 20,550 [Entity] Budget Detail Desc.Note Total [431] Elevator Maintenane 5,200 [431] MTech HVAC & DDC Maintenance 12,950 [431] Fire Ext. Maintenance 400 [431] Boiler Inspection 2,000 Total 20,550 63504 R&M - Office Equipment a 53 1,200 1,200 1,200 1,236 63599 Other Maintenance Servic 0 903 903 903 903 [Entity] Budget Detail Desc.Note Total [431] Pest Control 903 Total 903 63603 Rentals - Office Equipment 2,077 1,917 1,917 1,917 1,917 [Entity] Budget Detail Desc.Note Total [431] 1/2 Copier Lease $319.57 x 12 months 1,917 Total 1,917 63999 Other Purchased and Cont 4,995 4,600 4,600 3,558 3,558 [Entity] Budget Detail Desc.Note Total [431] CASTA Lobbyist 3,558 Total 3,558 63000 Purchased and Contract 10,746 24,361 24,361 34,028 34,064 64101 Travel and Conference 1,380 1,200 1,200 1,200 1,200 [Entity] Budget Detail Desc.Note Total [431] Drug/Alcohol Training 1,200 [431] CASTA Spring/Fall Conference 0 [431] FTA/CDPT Training 0 Total 1,200 64201 Telephone & Long-distanc 2,301 4,220 4,220 4,220 4,220 [Entity] Budget Detail Desc.Note Total [431] Fire Alarm Elevator 2,295 [431] Transit Office 1,925 Total 4,220 Section V, Page H - 7 431 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64202 Gas 520 17,832 17,832 25,356 25,356 [Entity] Budget Detail Desc.Note Total [431] Annual Utility Cost 25,356 Total 25,356 64203 Electric 16,476 36,764 36,764 29,724 29,724 [Entity] Budget Detail Desc.Note Total [431] Annual Utility Cost 29,724 Total 29,724 64204 Water and Sanitation 2,231 1,500 1,500 4,116 4,116 [Entity] Budget Detail Desc.Note Total [431] Annual Utility Cost 4,116 Total 4,116 64301 Postage and Delivery 31 50 50 50 50 [Entity] Budget Detail Desc.Note Total [431] Direct Mailing, FedEx Shipping 50 Total 50 64303 Treasurer Fees 1,211 1,290 1,290 1,186 1,186 [Entity] Budget Detail Desc.Note Total [431] Treasurer Collection Fee 1,186 Total 1,186 64901 Advertising and Legal Noti 0 500 500 500 500 [Entity] Budget Detail Desc.Note Total [431] ADA Public Hearing, Employment Ads, Radio Promotions 500 Total 500 64905 Insurance Premiums 15,646 12,195 12,195 12,587 12,587 [Entity] Budget Detail Desc.Note Total [431] CIRSA Allocation - Transit (7.5%)12,587 Total 12,587 64906 Insurance Deductibles 3,456 0 0 0 0 64000 Other Operating Costs 43,252 75,551 75,551 78,939 78,939 60000T Total Expenditures & O 54,793 219,197 219,197 240,302 246,175 Section V, Page H - 8 431 Administration Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 185,133 125,106 125,106 143,164 151,402 61106 Paid out Leave 1,664 1,291 1,291 1,381 1,456 61121 PTS Wages 90,980 62,586 62,586 118,620 118,620 61122 PTS Bonuses 3,728 2,836 2,836 5,103 5,103 61151 Overtime Wages 1,864 8,203 8,203 5,900 15,062 61301 FT Pension 20,206 13,904 13,904 15,900 16,814 61302 PTS Pension 3,592 2,347 2,347 4,448 4,448 61304 Employee Assistance Prog 86 68 68 73 72 61401 FICA/Medicare 4,077 2,900 2,900 3,975 4,229 61501 Group Health and Life Insu 66,699 52,939 52,939 66,009 69,574 61505 Long-term Disability Insura 1,527 1,156 1,156 1,298 1,375 61507 Dental Insurance 5,671 4,876 4,876 6,116 6,462 61509 Worker's Compensation 15,103 10,023 10,023 13,979 14,419 61510 Unemployment Insurance 850 600 600 823 875 61000 Personnel Services 401,181 288,835 288,835 386,788 409,912 62401 Gasoline 1,953 3,000 3,000 34,753 34,753 62402 Diesel 80,375 95,885 95,885 71,535 71,535 62801 Employee Recognition Exp 0 600 600 180 180 62802 Food and Beverages 878 1,000 1,000 1,000 1,000 62805 Clothing and Uniforms 2,576 3,150 3,150 2,847 2,847 62809 Medical Supplies and 1st 207 1,000 1,000 300 300 62999 Office Supplies and Materi 4 250 250 50 50 62000 Commodities 85,993 104,885 104,885 110,665 110,665 63301 Medical Services and Exa 2,070 2,750 2,750 2,750 2,750 63506 R&M - Radios and Commu 100 7,483 7,483 6,363 6,363 63000 Purchased and Contract 2,170 10,233 10,233 9,113 9,113 64102 Dues, Licenses and Memb 3,334 2,700 2,700 2,700 2,700 64202 Gas 9,772 0 0 0 0 64206 Cellular and Paging 1,544 1,020 1,020 820 820 64401 Fleet Maintenance Charge 106,244 115,000 117,508 127,071 139,707 64402 Equipment Replacement C 2,476 39,838 39,838 44,076 44,076 64403 Washbay Charges 14,883 40,118 40,118 40,742 40,742 64902 Financial Support, Donatio 216,530 213,456 213,456 215,970 220,289 64000 Other Operating Costs 354,782 412,132 414,640 431,379 448,334 65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220 65000 Debt Services 60,220 60,220 60,220 60,220 60,220 66402 Computers and Peripheral 0 1,100 1,100 0 0 66503 Buses and People Moving 113,117 120,000 120,000 410,000 0 66000 Capital Outlay 113,117 121,100 121,100 410,000 0 60000T Total Expenditures & O 1,017,465 997,405 999,913 1,408,165 1,038,244 Section V, Page H - 9 432 Operations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 185,133 125,106 125,106 143,164 151,402 61106 Paid out Leave 1,664 1,291 1,291 1,381 1,456 61121 PTS Wages 90,980 62,586 62,586 118,620 118,620 [Entity] Budget Detail Desc.Note Total [432] Winter Hours 0 [432] PTS Drivers - 5,776 hours x $20/ Hour 113,340 [432] Driver Training - New - 3 @ $20.00/hour x 80 hours 4,800 [432] Returning Drivers - 6 @ $20.00/hour x 4 hours 480 Total 118,620 61122 PTS Bonuses 3,728 2,836 2,836 5,103 5,103 [Entity] Budget Detail Desc.Note Total [432] End of Season Bonus - 7 @ $650 5,103 Total 5,103 61151 Overtime Wages 1,864 8,203 8,203 5,900 15,062 [Entity] Budget Detail Desc.Note Total [432] 5% of $118,000 5,900 Total 5,900 61301 FT Pension 20,206 13,904 13,904 15,900 16,814 61302 PTS Pension 3,592 2,347 2,347 4,448 4,448 61304 Employee Assistance Prog 86 68 68 73 72 61401 FICA/Medicare 4,077 2,900 2,900 3,975 4,229 61501 Group Health and Life Insu 66,699 52,939 52,939 66,009 69,574 61505 Long-term Disability Insura 1,527 1,156 1,156 1,298 1,375 61507 Dental Insurance 5,671 4,876 4,876 6,116 6,462 61509 Worker's Compensation 15,103 10,023 10,023 13,979 14,419 61510 Unemployment Insurance 850 600 600 823 875 61000 Personnel Services 401,181 288,835 288,835 386,788 409,912 62401 Gasoline 1,953 3,000 3,000 34,753 34,753 [Entity] Budget Detail Desc.Note Total [432] Unleaded Fuel 0 [432] 4,881 service hrs @ 2gal/hr x $3.56 per 34,753 Total 34,753 62402 Diesel 80,375 95,885 95,885 71,535 71,535 [Entity] Budget Detail Desc.Note Total [432] Fuel for Avon Buses 0 [432] 6,698 Service Hours @ 3 gal/hr x $3.56 per gal 71,535 Total 71,535 Section V, Page H - 10 432 Operations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62801 Employee Recognition Exp 0 600 600 180 180 62802 Food and Beverages 878 1,000 1,000 1,000 1,000 [Entity] Budget Detail Desc.Note Total [432] Coffee Service 500 [432] Meeting/Functions 500 Total 1,000 62805 Clothing and Uniforms 2,576 3,150 3,150 2,847 2,847 [Entity] Budget Detail Desc.Note Total [432] Driver Uniform Winter Jackets 10 x $120 0 [432] Vests - 10 x $40 400 [432] Shirts - 10 x $40 400 [432] Hats - 10 x $12 120 [432] Summer Shits - 6 x $22 132 [432] Name Tags - 10 x $12 120 [432] Embroidery - 25 x $15 375 [432] Jackets - 10 x $130 1,300 Total 2,847 62809 Medical Supplies and 1st 207 1,000 1,000 300 300 [Entity] Budget Detail Desc.Note Total [432] First Aid Supplies 300 Total 300 62999 Office Supplies and Materi 4 250 250 50 50 [Entity] Budget Detail Desc.Note Total [432] Office Supplies 50 Total 50 62000 Commodities 85,993 104,885 104,885 110,665 110,665 63301 Medical Services and Exa 2,070 2,750 2,750 2,750 2,750 [Entity] Budget Detail Desc.Note Total [432] Drug/Alcohol Program:0 [432] Random Drug 1,000 [432] Random Alcohol 1,000 [432] Pre-Employment 250 [432] DOT Physicals 500 Total 2,750 63506 R&M - Radios and Commu 100 7,483 7,483 6,363 6,363 [Entity] Budget Detail Desc.Note Total [432] 800 MHz Radio Service 6,363 Total 6,363 Section V, Page H - 11 432 Operations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63000 Purchased and Contract 2,170 10,233 10,233 9,113 9,113 64102 Dues, Licenses and Memb 3,334 2,700 2,700 2,700 2,700 [Entity] Budget Detail Desc.Note Total [432] CASTA Coalition 2,700 [432] National Safety Council 0 [432] Colorado Safety Association 0 [432] FTA/DOT CDL Certification 0 Total 2,700 64202 Gas 9,772 0 0 0 0 64206 Cellular and Paging 1,544 1,020 1,020 820 820 [Entity] Budget Detail Desc.Note Total [432] $68.31 x 12 months 820 Total 820 64401 Fleet Maintenance Charge 106,244 115,000 117,508 127,071 139,707 [Entity] Budget Detail Desc.Note Total [432] Annual Fleet Maintenance Charges 127,071 Total 127,071 64402 Equipment Replacement C 2,476 39,838 39,838 44,076 44,076 [Entity] Budget Detail Desc.Note Total [432] Annual Equipment Rental Charges 44,076 Total 44,076 64403 Washbay Charges 14,883 40,118 40,118 40,742 40,742 [Entity] Budget Detail Desc.Note Total [432] Annual Washbay Charges - 1 wash/bus/day + 2 vehicles 40,742 Total 40,742 64902 Financial Support, Donatio 216,530 213,456 213,456 215,970 220,289 [Entity] Budget Detail Desc.Note Total [432] Gondola Operations 2014/2015 (84%)181,415 [432] Gondola Operations 2015/2016 (16%)34,555 Total 215,970 64000 Other Operating Costs 354,782 412,132 414,640 431,379 448,334 65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220 [Entity] Budget Detail Desc.Note Total [432] 2011 Gillig Bus 60,220 Total 60,220 Section V, Page H - 12 432 Operations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 65000 Debt Services 60,220 60,220 60,220 60,220 60,220 66402 Computers and Peripheral 0 1,100 1,100 0 0 66503 Buses and People Moving 113,117 120,000 120,000 410,000 0 [Entity] Budget Detail Desc.Note Total [432] FTA-5339 Grant: $410K bus; Match=$82K 410,000 Total 410,000 66000 Capital Outlay 113,117 121,100 121,100 410,000 0 60000T Total Expenditures & O 1,017,465 997,405 999,913 1,408,165 1,038,244 Section V, Page H - 13 432 Operations Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 28,217 13,279 45,088 47,379 61106 Paid out Leave 0 415 415 440 472 61121 PTS Wages 0 27,492 27,492 40,320 40,320 61122 PTS Bonuses 0 709 709 1,458 1,458 61151 Overtime Wages 0 2,199 2,199 2,100 4,032 61301 FT Pension 0 3,150 1,506 5,008 5,264 61302 PTS Pension 0 1,031 1,031 1,512 1,512 61304 Employee Assistance Prog 0 16 7 24 24 61401 FICA/Medicare 0 856 639 1,296 1,358 61501 Group Health and Life Insu 0 11,571 4,959 21,993 23,180 61505 Long-term Disability Insura 0 232 99 409 433 61507 Dental Insurance 0 1,067 457 2,039 2,154 61509 Worker's Compensation 0 2,975 2,177 4,561 4,683 61510 Unemployment Insurance 0 177 132 268 281 61000 Personnel Services 0 80,105 55,102 126,517 132,551 62208 Mechanical - HVAC 0 600 600 500 500 62899 Other Miscellaneous Oper 0 8,200 8,200 7,032 7,032 62000 Commodities 0 8,800 8,800 7,532 7,532 63501 R&M - Buildings and Facilit 0 22,106 22,106 12,950 12,950 63549 R&M - Other Specialized E 0 19,690 19,690 19,690 20,281 63999 Other Purchased and Cont 0 19,113 19,113 19,113 19,113 63000 Purchased and Contract 0 60,909 60,909 51,753 52,344 64201 Telephone & Long-distanc 0 660 660 1,350 1,350 64204 Water and Sanitation 0 13,000 13,000 6,792 6,792 64205 Trash Collection and Recy 0 4,000 4,000 4,950 5,000 64402 Equipment Replacement C 0 22,003 22,003 22,237 22,237 64000 Other Operating Costs 0 39,663 39,663 35,329 35,379 60000T Total Expenditures & O 0 189,477 164,474 221,131 227,805 Section V, Page H - 14 436 Washbay Transit Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 0 28,217 13,279 45,088 47,379 61106 Paid out Leave 0 415 415 440 472 61121 PTS Wages 0 27,492 27,492 40,320 40,320 [Entity] Budget Detail Desc.Note Total [436] Winter Hours - 1,120 x $20.00 40,320 [436] Summer Hours - 896 x $20.00 0 Total 40,320 61122 PTS Bonuses 0 709 709 1,458 1,458 [Entity] Budget Detail Desc.Note Total [436] 2 @ $729 1,458 Total 1,458 61151 Overtime Wages 0 2,199 2,199 2,100 4,032 [Entity] Budget Detail Desc.Note Total [436] $40,320 x 5%2,100 Total 2,100 61301 FT Pension 0 3,150 1,506 5,008 5,264 61302 PTS Pension 0 1,031 1,031 1,512 1,512 61304 Employee Assistance Prog 0 16 7 24 24 61401 FICA/Medicare 0 856 639 1,296 1,358 61501 Group Health and Life Insu 0 11,571 4,959 21,993 23,180 61505 Long-term Disability Insura 0 232 99 409 433 61507 Dental Insurance 0 1,067 457 2,039 2,154 61509 Worker's Compensation 0 2,975 2,177 4,561 4,683 61510 Unemployment Insurance 0 177 132 268 281 61000 Personnel Services 0 80,105 55,102 126,517 132,551 62208 Mechanical - HVAC 0 600 600 500 500 [Entity] Budget Detail Desc.Note Total [436] Filters/Belts 500 Total 500 62899 Other Miscellaneous Oper 0 8,200 8,200 7,032 7,032 [Entity] Budget Detail Desc.Note Total [436] Validated (8/28/2014)7,032 [436] Water Softner Supplies 0 Total 7,032 62000 Commodities 0 8,800 8,800 7,532 7,532 63501 R&M - Buildings and Facilit 0 22,106 22,106 12,950 12,950 [Entity] Budget Detail Desc.Note Total Section V, Page H - 15 436 Washbay Transit Town of Avon Line Item Detail [436] MTech Contract @ $12,950- 50/50 split 431 & 436 12,950 [Entity] Budget Detail Desc.Note Total Total 12,950 63549 R&M - Other Specialized E 0 19,690 19,690 19,690 20,281 63999 Other Purchased and Cont 0 19,113 19,113 19,113 19,113 [Entity] Budget Detail Desc.Note Total [436] Sludge Pit Annual Cleaning - $5,000 19,113 Total 19,113 63000 Purchased and Contract 0 60,909 60,909 51,753 52,344 64201 Telephone & Long-distanc 0 660 660 1,350 1,350 [Entity] Budget Detail Desc.Note Total [436] Modem 1,350 Total 1,350 64204 Water and Sanitation 0 13,000 13,000 6,792 6,792 [Entity] Budget Detail Desc.Note Total [436] Annual Utility Cost 6,792 Total 6,792 64205 Trash Collection and Recy 0 4,000 4,000 4,950 5,000 [Entity] Budget Detail Desc.Note Total [436] Sludge Removal - $4,950 x 1/yr 4,950 Total 4,950 64402 Equipment Replacement C 0 22,003 22,003 22,237 22,237 [Entity] Budget Detail Desc.Note Total [436] Annual Equipment Rental Charges 22,237 Total 22,237 64000 Other Operating Costs 0 39,663 39,663 35,329 35,379 60000T Total Expenditures & O 0 189,477 164,474 221,131 227,805 Section V, Page H - 16 436 Washbay Transit Town of Avon Line Item Detail Section V, Page I-1 Fund: Fleet Dept: Fleet Maintenance Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget Department Expenditures by Category 2013 2014 2014 2015 2016 Personnel Services 645,961$ 649,526$ 642,039$ 697,740$ 731,988$ Commodities 506,620 434,384 486,912 523,191 528,901 Contract Services 82,290 67,280 86,221 65,167 69,337 Other Operating Costs 106,813 114,310 119,232 128,205 136,153 Debt Service 253,747 261,522 261,522 262,116 258,064 Capital Outlay 24,351 19,120 19,120 12,500 7,400 Total 1,619,782$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Department Expenditures by Program Fleet Maintenance 1,608,101$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Wash Bay 11,681 - - - - Total 1,619,782$ 1,546,142$ 1,615,046$ 1,688,919$ 1,731,843$ Authorized Positions Fleet Manager 1 1 1 1 1 Accounting Assistant II 1 1 1 1 1 Mechanic I-II 5 5 5 5 5 Mechanics Helper 1 1 1 1 1 Total 8 8 8 8 8 1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website. 2. Completed Annual Inseptions on the entire Town Transit fleet in the second quarter of the year. 3. Continue working with Beaver Creek in the planning and maintenance of critical vehicles and equipment for the 2015 WASC. Budget Summary DEPARTMENT OVERVIEW 2014 MAJOR ACCOMPLISHMENTS ADMINISTRATION OF THE DEPARTMENT DEPARTMENT FINANCIAL SUMMARY The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental agencies. The Fleet Department is administered by the Fleet Manager who spends approximately 90% on general department administration, and the balance on mechanic training and hands-on support. Section V, Page I-2 Fund: Fleet Dept: Fleet Maintenance Budget Summary Estimated Personnel Time:35% Estimated Nonpersonnel Costs:346,913$ Total Activity Cost:591,122$ Performance Metric(s):70% Cost Recovery Internal Survey Estimated Personnel Time:65% Estimated Nonpersonnel Costs:644,266$ Total Activity Cost:1,097,797$ Performance Metric(s):70% Cost Recovery Internal Survey PROGRAM ACTIVITIES AND OPERATIONS Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 70% from work through the year. Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work through the year. Section V, Page I-3 Fund Summary Original or Final Prev. Amend.Revised Adopted Proposed Actual Budget Budget Budget Budget 2013 2014 2014 2015 2016 REVENUES Charges for Services 1,344,126$ 1,299,935$ 1,271,638$ 1,372,358$ 1,505,438$ Other Revenue 2,475 - - - - Total Operating Revenues 1,346,601 1,299,935 1,271,638 1,372,358 1,505,438 Other Sources Transfers-In from General Fund 150,000 150,000 300,000 300,000 275,000 Capital Lease Proceeds 24,351 - - - - Total Other Sources 174,351 150,000 300,000 300,000 275,000 TOTAL REVENUES 1,520,952 1,449,935 1,571,638 1,672,358 1,780,438 EXPENDITURES Public Works: Fleet Maintenance 1,608,101 1,546,142 1,615,046 1,688,919 1,731,843 Washbay 11,681 - - - - Total Operating Expenditures 1,619,782 1,546,142 1,615,046 1,688,919 1,731,843 TOTAL EXPENDITURES 1,619,782 1,546,142 1,615,046 1,688,919 1,731,843 NET SOURCE (USE) OF FUNDS (98,830) (96,207) (43,408) (16,561) 48,595 FUND BALANCES, Beginning of Year 321,627 304,827 222,797 179,389 162,828 FUND BALANCES, End of Year 222,797$ 208,620$ 179,389$ 162,828$ 211,423$ MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 419,127 433,635 428,025 473,357 496,257 61106 Paid out Leave 10,075 4,170 7,935 4,550 4,815 61111 FT Bonuses 0 0 5,000 0 0 61151 Overtime Wages 2,753 6,000 6,000 6,000 6,000 61301 FT Pension 45,904 48,159 47,956 52,570 55,118 61304 Employee Assistance Prog 182 192 188 195 193 61401 FICA/Medicare 5,917 6,435 6,408 7,017 7,353 61501 Group Health and Life Insu 133,249 121,789 115,330 126,303 133,043 61505 Long-term Disability Insura 3,313 3,554 3,495 3,759 3,894 61507 Dental Insurance 11,301 10,080 9,825 10,808 11,434 61509 Worker's Compensation 13,544 14,181 10,551 11,731 12,360 61510 Unemployment Insurance 598 1,331 1,326 1,452 1,521 61000 Personnel Services 645,961 649,526 642,039 697,740 731,988 62401 Gasoline 2,793 2,844 2,844 2,844 2,930 62404 Auto & Equip Parts - Stock 461,843 382,000 435,128 470,539 475,000 62801 Employee Recognition Exp 0 160 160 160 160 62802 Food and Beverages 406 450 450 660 680 62805 Clothing and Uniforms 0 1,250 1,250 1,408 1,408 62807 Consumable Tools/Small 6,318 9,000 9,000 9,500 9,500 62809 Medical Supplies and 1st 783 1,180 1,180 1,180 1,215 62899 Other Miscellaneous Oper 31,859 35,500 35,500 35,500 36,566 62999 Office Supplies and Materi 1,854 1,400 1,400 1,400 1,442 62000 Commodities 505,857 433,784 486,912 523,191 528,901 63501 R&M - Buildings and Facilit 4,462 6,500 6,500 1,000 1,000 63504 R&M - Office Equipment a 0 600 600 600 600 63505 R&M - Vehicles 23,774 14,000 14,000 14,000 14,000 63506 R&M - Radios and Commu 2,176 500 500 500 500 63507 R&M - Machinery and Equi 14,987 9,500 9,500 10,000 10,000 63549 R&M - Other Specialized E 282 4,000 22,341 6,000 9,000 63551 Laundry and Cleaning Ser 6,575 7,725 7,725 9,012 9,282 63599 Other Maintenance Servic 12,572 11,500 11,500 10,500 10,800 63603 Rentals - Office Equipment 1,612 1,555 1,555 1,555 1,555 63999 Other Purchased and Cont 9,536 12,000 12,000 12,000 12,600 63000 Purchased and Contract 75,976 67,880 86,221 65,167 69,337 64101 Travel and Conference 452 4,000 4,000 4,000 4,000 64102 Dues, Licenses and Memb 420 700 700 500 500 64201 Telephone & Long-distanc 0 1,200 1,200 1,200 1,200 64202 Gas 12,317 16,000 16,000 16,500 17,325 64203 Electric 10,864 13,500 13,500 17,940 18,837 64204 Water and Sanitation 3,888 3,800 3,800 4,300 4,515 64205 Trash Collection and Recy 2,565 4,300 4,300 4,300 4,429 64206 Cellular and Paging 1,698 1,020 1,020 820 820 64301 Postage and Delivery 54 480 480 250 250 64401 Fleet Maintenance Charge 44,281 43,092 48,014 51,922 57,804 64402 Equipment Replacement C 4,559 4,021 4,021 3,623 3,623 64403 Washbay Charges 2,405 1,872 1,872 1,872 1,872 64905 Insurance Premiums 18,707 20,325 20,325 20,978 20,978 Section V, Page I - 4 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64000 Other Operating Costs 102,209 114,310 119,232 128,205 136,153 65101 Principal 125,000 130,000 130,000 135,000 135,000 65102 Interest 128,747 125,906 125,906 122,006 117,954 65201 Capital Lease Payments 0 5,616 5,616 5,110 5,110 65000 Debt Services 253,747 261,522 261,522 262,116 258,064 66402 Computers and Peripheral 0 2,200 2,200 0 3,900 66499 Other Machinery and Equi 24,351 16,920 16,920 12,500 3,500 66000 Capital Outlay 24,351 19,120 19,120 12,500 7,400 60000T Total Expenditures & O 1,608,100 1,546,142 1,615,046 1,688,919 1,731,843 Section V, Page I - 5 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 61101 Regular Full-time Salaries 419,127 433,635 428,025 473,357 496,257 61106 Paid out Leave 10,075 4,170 7,935 4,550 4,815 61111 FT Bonuses 0 0 5,000 0 0 61151 Overtime Wages 2,753 6,000 6,000 6,000 6,000 [Entity] Budget Detail Desc.Note Total [434] Overtime for 6 mechanics to cover sick days and PTO 6,000 Total 6,000 61301 FT Pension 45,904 48,159 47,956 52,570 55,118 61304 Employee Assistance Prog 182 192 188 195 193 61401 FICA/Medicare 5,917 6,435 6,408 7,017 7,353 61501 Group Health and Life Insu 133,249 121,789 115,330 126,303 133,043 61505 Long-term Disability Insura 3,313 3,554 3,495 3,759 3,894 61507 Dental Insurance 11,301 10,080 9,825 10,808 11,434 61509 Worker's Compensation 13,544 14,181 10,551 11,731 12,360 61510 Unemployment Insurance 598 1,331 1,326 1,452 1,521 61000 Personnel Services 645,961 649,526 642,039 697,740 731,988 62401 Gasoline 2,793 2,844 2,844 2,844 2,930 [Entity] Budget Detail Desc.Note Total [434] For 3 Fleet trucks 2,844 Total 2,844 62404 Auto & Equip Parts - Stock 461,843 382,000 435,128 470,539 475,000 [Entity] Budget Detail Desc.Note Total [434] Parts for TOA vehicles and Equipment 192,152 [434] Parts for 3rd Party vehicles and Equipment 278,387 Total 470,539 62801 Employee Recognition Exp 0 160 160 160 160 62802 Food and Beverages 406 450 450 660 680 [Entity] Budget Detail Desc.Note Total [434] Coffee for Fleet and Facilities 500 [434] Food for misc Fleet meetings 160 Total 660 62805 Clothing and Uniforms 0 1,250 1,250 1,408 1,408 [Entity] Budget Detail Desc.Note Total [434] Winter and Summer gloves 125 [434] Jackets and insulated coveralls for 8 employees 1,283 Total 1,408 Section V, Page I - 6 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62807 Consumable Tools/Small 6,318 9,000 9,000 9,500 9,500 [Entity] Budget Detail Desc.Note Total [434] Hand and miscellaneous spceiality tools 7,000 [434] Replace broken or worn out tools 2,500 Total 9,500 62809 Medical Supplies and 1st 783 1,180 1,180 1,180 1,215 [Entity] Budget Detail Desc.Note Total [434] Shop First Aid Kit supplies 1,180 Total 1,180 62899 Other Miscellaneous Oper 31,859 35,500 35,500 35,500 36,566 [Entity] Budget Detail Desc.Note Total [434] Shop supplies 25,000 [434] Repair related hardware 5,250 [434] chemicals 5,250 Total 35,500 62999 Office Supplies and Materi 1,854 1,400 1,400 1,400 1,442 [Entity] Budget Detail Desc.Note Total [434] Copier and Fax paper 1,000 [434] Misc office supplies 400 Total 1,400 62000 Commodities 505,857 433,784 486,912 523,191 528,901 63501 R&M - Buildings and Facilit 4,462 6,500 6,500 1,000 1,000 [Entity] Budget Detail Desc.Note Total [434] Garage door repair 1,000 Total 1,000 63504 R&M - Office Equipment a 0 600 600 600 600 [Entity] Budget Detail Desc.Note Total [434] Fax and copier repairs 600 Total 600 63505 R&M - Vehicles 23,774 14,000 14,000 14,000 14,000 [Entity] Budget Detail Desc.Note Total [434] Outside repairs of engine and 2,500 [434] Paint and Body 4,500 [434] Glass repair or replace 2,000 [434] Radiator and Aftercoolers 3,000 [434] Towing 2,000 Total 14,000 Section V, Page I - 7 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 63506 R&M - Radios and Commu 2,176 500 500 500 500 [Entity] Budget Detail Desc.Note Total [434] Fleet radio repairs 500 Total 500 63507 R&M - Machinery and Equi 14,987 9,500 9,500 10,000 10,000 [Entity] Budget Detail Desc.Note Total [434] Panit and Body 1,000 [434] Glass repair and repalce 1,000 [434] Radiator and Aftercoolers 1,000 [434] Towing 3,000 [434] Engine and transmission 4,000 Total 10,000 63549 R&M - Other Specialized E 282 4,000 22,341 6,000 9,000 [Entity] Budget Detail Desc.Note Total [434] Shop lifts 4,000 [434] Pressure Washer 1,000 [434] Misc. shop Equipment 1,000 Total 6,000 63551 Laundry and Cleaning Ser 6,575 7,725 7,725 9,012 9,282 [Entity] Budget Detail Desc.Note Total [434] Uniform and shop towel service 9,012 Total 9,012 63599 Other Maintenance Servic 12,572 11,500 11,500 10,500 10,800 [Entity] Budget Detail Desc.Note Total [434] Tire Disposal fees 500 [434] Parts washer service 7,000 [434] Waste oil and Filter disposal 3,000 Total 10,500 63603 Rentals - Office Equipment 1,612 1,555 1,555 1,555 1,555 [Entity] Budget Detail Desc.Note Total [434] Copier Lease ($129.61 x 12)1,555 Total 1,555 63999 Other Purchased and Cont 9,536 12,000 12,000 12,000 12,600 [Entity] Budget Detail Desc.Note Total [434] Welding gas tank lease 1,000 [434] International Diagnostics Software 350 [434] Allison Diagnostic Software 400 [434] Cummins Insite and Quick Serve subscriptions 1,250 [434] GM Tech 2 Subscription 500 [434] Alldata subscription 1,750 [434] CCG Systems sofware support 4,300 [434] Drinking water service 1,500 Section V, Page I - 8 434 Fleet Maintenance Operatio Town of Avon Line Item Detail [434] Other Diagnostics subscrition updates 950 [Entity] Budget Detail Desc.Note Total Total 12,000 63000 Purchased and Contract 75,976 67,880 86,221 65,167 69,337 64101 Travel and Conference 452 4,000 4,000 4,000 4,000 [Entity] Budget Detail Desc.Note Total [434] EVT certifications 750 [434] ASE certifications 1,000 [434] AC certifications 250 [434] Fire Mechanics Academy 2,000 Total 4,000 64102 Dues, Licenses and Memb 420 700 700 500 500 [Entity] Budget Detail Desc.Note Total [434] RMFMA 200 [434] APWA 150 [434] Colorado Emergency Vehicle Mechanics Association 150 Total 500 64201 Telephone & Long-distanc 0 1,200 1,200 1,200 1,200 [Entity] Budget Detail Desc.Note Total [434] Fleet Building 1,200 Total 1,200 64202 Gas 12,317 16,000 16,000 16,500 17,325 [Entity] Budget Detail Desc.Note Total [434] Fleet Building 16,500 Total 16,500 64203 Electric 10,864 13,500 13,500 17,940 18,837 [Entity] Budget Detail Desc.Note Total [434] Fleet Building 17,940 Total 17,940 64204 Water and Sanitation 3,888 3,800 3,800 4,300 4,515 [Entity] Budget Detail Desc.Note Total [434] Fleet Building 4,300 Total 4,300 64205 Trash Collection and Recy 2,565 4,300 4,300 4,300 4,429 [Entity] Budget Detail Desc.Note Total [434] 50% of 20yd dumpster and Fuel Island trash cans 4,300 Total 4,300 Section V, Page I - 9 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 64206 Cellular and Paging 1,698 1,020 1,020 820 820 [Entity] Budget Detail Desc.Note Total [434] $68.31 x 12 months 820 Total 820 64301 Postage and Delivery 54 480 480 250 250 [Entity] Budget Detail Desc.Note Total [434] Parts and Supplies 250 Total 250 64401 Fleet Maintenance Charge 44,281 43,092 48,014 51,922 57,804 [Entity] Budget Detail Desc.Note Total [434] Annual Fleet Maintenance Charges 51,922 Total 51,922 64402 Equipment Replacement C 4,559 4,021 4,021 3,623 3,623 [Entity] Budget Detail Desc.Note Total [434] Annual Equipment Rental Charges 3,623 Total 3,623 64403 Washbay Charges 2,405 1,872 1,872 1,872 1,872 [Entity] Budget Detail Desc.Note Total [434] Annual Washbay Charges - 3 vehicles 1,872 Total 1,872 64905 Insurance Premiums 18,707 20,325 20,325 20,978 20,978 [Entity] Budget Detail Desc.Note Total [434] CIRSA Allocation - Shop Bldg (12.5%)20,978 Total 20,978 64000 Other Operating Costs 102,209 114,310 119,232 128,205 136,153 65101 Principal 125,000 130,000 130,000 135,000 135,000 65102 Interest 128,747 125,906 125,906 122,006 117,954 65201 Capital Lease Payments 0 5,616 5,616 5,110 5,110 [Entity] Budget Detail Desc.Note Total [434] 2013 Nissan Pneumatic Tire Forklift 5,110 Total 5,110 65000 Debt Services 253,747 261,522 261,522 262,116 258,064 66402 Computers and Peripheral 0 2,200 2,200 0 3,900 66499 Other Machinery and Equi 24,351 16,920 16,920 12,500 3,500 [Entity] Budget Detail Desc.Note Total Section V, Page I - 10 434 Fleet Maintenance Operatio Town of Avon Line Item Detail [434] Replace 20+ year old Heavy Duty Tire Machine 12,500 [Entity] Budget Detail Desc.Note Total Total 12,500 66000 Capital Outlay 24,351 19,120 19,120 12,500 7,400 60000T Total Expenditures & O 1,608,100 1,546,142 1,615,046 1,688,919 1,731,843 Section V, Page I - 11 434 Fleet Maintenance Operatio Town of Avon Line Item Detail DESCRIPTION 2013 ACTUALS 2014 ORIG/ AMENDED 2014 FINAL 2015 ADOPTED 2016 PROPOSED 62899 Other Miscellaneous Oper 763 0 0 0 0 62000 Commodities 763 0 0 0 0 63501 R&M - Buildings and Facilit 3,373 0 0 0 0 63549 R&M - Other Specialized E 384 0 0 0 0 63999 Other Purchased and Cont 2,557 0 0 0 0 63000 Purchased and Contract 6,314 0 0 0 0 64201 Telephone & Long-distanc 709 0 0 0 0 64204 Water and Sanitation 3,895 0 0 0 0 64000 Other Operating Costs 4,604 0 0 0 0 60000T Total Expenditures & O 11,681 0 0 0 0 Section V, Page I - 12 435 Washbay Fleet Town of Avon Line Item Detail Personnel Schedule Full-time Equivalent Employees Section VI, Page 1 2012 2013 2014 2014 2015 2016 Department/Position Actual Actual Proposed Final Adopted Proposed General Government: Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 Asst Town Manager / Dir Admin Svc - 1.00 1.00 - - - Community Relations Officer 0.75 0.75 0.75 0.75 0.75 0.75 Town Clerk / Municipal Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00 Records Administrator / Deputy Town Clerk - - - 1.00 1.00 1.00 Executive Assistant to the Town Manager - - - 1.00 1.00 1.00 Total General Government 2.75 3.75 3.75 4.75 4.75 4.75 Finance & Administration Department Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Payroll Specialist 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00 2.00 IT Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Help Desk Technician 1.00 1.00 1.00 1.00 1.00 1.00 Human Resource Generalist 1.00 1.00 1.00 1.00 1.00 1.00 Human Resource Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Building Attendant 3.00 3.00 1.00 1.00 1.00 1.00 Total Finance 13.00 13.00 11.00 11.00 11.00 11.00 Community Development Community Development Director - - - - - - Building Official 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector - - - - - - Building Permit Technician - - - - - - Planning Manager - - 1.00 - 1.00 1.00 Senior Planner - 1.00 - 1.00 - - Planner I-II 2.00 1.00 1.00 1.00 1.00 1.00 Planning Technician - - - - - - GIS Programmer / Analyst 1.00 - - - - - Code Enforcement Officer - - - - - - Economic Initiatives Director - - 1.00 1.00 1.00 1.00 Special Events Supervisor - - - 1.00 1.00 1.00 Total Community Development 4.00 3.00 4.00 5.00 5.00 5.00 Police Department Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 3.00 3.00 3.00 3.00 3.00 3.00 Administrative Services Supervisor - - - - - - Administrative Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 Investigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00 Officer 12.00 12.00 12.00 12.00 12.00 12.00 Police Service Officer - - - - - - Total Police Department 20.00 20.00 20.00 20.00 20.00 20.00 Road & Bridge Department Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor 1.00 1.00 - - - - Town Electrician 0.50 - - - - - Operator I - II 5.00 5.00 6.00 5.00 5.00 5.00 Total Road & Bridge Department 7.50 7.00 7.00 6.00 6.00 6.00 Personnel Schedule Full-time Equivalent Employees Section VI, Page 2 2012 2013 2014 2014 2015 2016 Department/Position Actual Actual Proposed Final Adopted Proposed Engineering Department Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 Project Engineer 1.00 - - - 1.00 1.00 Engineer I-III - 1.00 1.00 1.00 - - 2.00 2.00 2.00 2.00 2.00 2.00 Building & Facilities Superintendent 0.25 - - - - - Town Electrician 0.50 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor 1.00 - - - - - Maintenance Tech Supervisor - - - - - - Building Technician I - II 1.00 2.00 2.00 2.00 2.00 2.00 2.75 3.00 3.00 3.00 3.00 3.00 Total Engineering Department 4.75 5.00 5.00 5.00 5.00 5.00 Transportation Director 0.35 - - - - - Administrative Assistant I-II - - - - - - Transit Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 Transit Foreman - - - - - - Fleet Care Coordinator - - 1.00 - 1.00 1.00 Bus Driver 3.00 3.00 3.00 2.00 2.00 2.00 CDL Driver - - - 1.00 1.00 1.00 Total Transportation 4.35 4.00 5.00 4.00 5.00 5.00 Fleet Maintenance Director 0.25 - - - - - Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Assistant I-II 1.00 1.00 1.00 1.00 1.00 1.00 Mechanic Helper - 1.00 1.00 1.00 1.00 1.00 Lead Mechanic - - - - - - Mechanic I-II 5.00 5.00 5.00 5.00 5.00 5.00 Total Fleet Maintenance 7.25 8.00 8.00 8.00 8.00 8.00 Parks & Recreation Department Director 1.00 - 1.00 1.00 1.00 1.00 Recreation Superintendent / Interim Director 1.00 1.00 - - - - Guest Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 - - - - - Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Special Events Supervisor 1.00 1.00 1.00 - - - Aquatics Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Senior Lifeguard 2.00 2.00 2.00 2.00 3.00 3.00 Guest Services Attendant III 1.00 - 1.00 1.00 2.00 2.00 10.00 7.00 8.00 7.00 9.00 9.00 Parks & Grounds Superintendent 0.75 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 Maintenance Worker I - II 5.00 6.00 6.00 5.00 5.00 5.00 7.75 9.00 9.00 8.00 8.00 8.00 Total Recreation 17.75 16.00 17.00 15.00 17.00 17.00 Total Full-time Employees 81.35 79.75 80.75 78.75 81.75 81.75 Section VI, Page 3 Department / Position Minimum Midpoint Maximum Assistant Town Manager 112,244 131,859 151,473 Finance Director 101,623 119,408 137,193 Police Chief 94,981 111,445 127,908 Parks & Recreation Director 93,375 109,785 126,194 Town Engineer 89,182 104,757 120,332 Deputy Chief of Police 88,911 102,365 115,819 Transit Superintendent 84,082 98,887 113,692 Planning Manager 80,450 94,590 108,729 Finance Manager 79,895 92,011 104,127 Fleet Manager 76,938 90,387 103,835 Road & Bridge Superintendent 76,412 89,595 102,778 IT Administrator 78,065 89,805 101,544 Building Official 77,542 89,198 100,854 Project Engineer 72,652 83,677 94,702 Senior Planner 71,984 82,879 93,774 Parks & Grounds Superintendent 71,736 82,343 92,950 Human Resources Generalist 69,629 79,905 90,180 Director of Economic Initiatives 66,919 76,997 87,074 Engineer II 60,061 69,070 78,079 Executive Assistant to the Town Manager 59,506 68,429 77,352 Parks & Recreation Superintendent 56,016 65,813 75,610 Town Clerk/Court Clerk 57,748 66,447 75,145 Planner II 57,565 66,111 74,657 Special Events Supervisor 55,310 64,303 73,295 Guest Services Coordinator 45,543 52,382 59,220 Recreation Programs Coordinator 43,649 50,275 56,900 Aquatics Coordinator 41,787 48,075 54,362 Annual 2015 EXEMPT Pay Ranges Section VI, Page 4 Department / Position Minimum Midpoint Maximum Police Sergeant 69,194 79,732 90,269 Police Detective 59,923 68,966 78,009 Budget Analyst 58,963 67,722 76,481 Town Electrician 55,910 64,393 72,876 Police Officer 54,670 62,899 71,127 Help Desk Technician 53,003 60,950 68,896 Administrative Services Officer - Police 50,182 57,608 65,034 Building Technician II 49,271 56,679 64,086 Fleet Mechanic II 49,271 56,679 64,086 Planning Tech/Administrative Assistant 49,218 56,585 63,952 Payroll Specialist 49,236 56,502 63,767 Parks & Grounds Supervisor 48,701 56,089 63,476 Road & Bridge Operator II 44,209 50,854 57,498 Fleet Care Coordinator 44,209 50,854 57,498 Building Technician I 43,836 50,418 56,999 Human Resources Assistant 43,948 50,463 56,977 Records Administrator/Deputy Town Clerk 43,818 50,382 56,946 Fleet Mechanic I 42,071 48,382 54,692 Road & Bridge Operator I 42,037 48,341 54,644 Operator I - Transit 42,037 48,341 54,644 Police Officer Recruit 41,185 47,387 53,589 Accounting Assistant II 41,580 47,372 53,163 Parks & Grounds Maintenance Worker II 41,580 47,126 52,672 Fleet Mechanic's Helper 41,580 46,727 51,874 Administrative Assistant 41,580 46,603 51,625 Bus Driver 41,580 46,440 51,299 Building Attendant 38,575 43,493 48,410 Guest Services Attendant III 38,610 43,355 48,100 Parks & Grounds Maintenance Worker I 34,784 39,989 45,193 Senior Lifeguard 33,140 35,875 38,610 Annual 2015 NON-EXEMPT Pay Ranges Section VI, Page 5 Administrative Assistant $15.30 to $19.38 Aquatics Lifeguard I $11.73 to $14.28 Community Relations Officer $30.60 to $38.76 Lifeguard II $17.34 to $20.91 Swim Coach $13.26 to $16.32 Master Swim Coach $17.34 to $21.42 Fitness Special Events Production Assistant $17.39 to $22.68 Aerobics Instructor $23.97 Special Events Worker $16.32 to $19.89 Guest Services (Cabin, Childcare, Front Desk) Guest Services Attendant I $11.73 to $14.28 Extra Duty Police Officer $57.00 Guest Services Attendant II $17.34 to $20.91 High Visibility Grant Leaf Grant CDOT Grant Parks & Grounds Maintenance Worker I $10.20 to $14.28 Click-It or Ticket Maintenance Worker II $16.32 to $19.89 Eagle River Youth Coalition Recreation Programs Field Training Officer (Aquatics, Adult, Youth, Day Camp, After School, Sports) Program Instructor I $13.26 to $15.81 Program Instructor II $17.34 to $20.91 Sports Program Referee $17.34 to $21.42 Seasonal Operator I $19.00 to $22.00 Other 75% of Registration Fees Boot Camp Instructor Bus Driver **$19.00 Dance Instructor Martial Arts Instructor Bus Driver **$20.00 Men's Fitness Personal Trainer Bus Driver **$21.00 Program Instructor Seminar Instructor Lead Driver $22.00 Swim Coach Tennis Instructor Maintenance Worker - Bus Washer $16.32 to $19.89 2015 Part-Time Pay Ranges Pay Range $50.00 $2.00 additional/hr Road & Bridge Pay Range Transit $55.00 Administrative Parks & Recreation Pay Range Pay Range Economic Development Pay Range Police Pay Range Town of Avon Chart of Accounts Organization Codes Section VI, Page 6 Program/ Fund Function Department Activity Code Code Code Code 10 General Fund 100 General Government 110 Legislative 111 Mayor and Town Council 112 Boards and Commissions 113 Town Attorney 114 Public Relations 120 Judicial 121 Municipal Court 130 Administration 115 Town Clerk 131 Town Manager 133 Community Relations 134 Economic Development 140 Finance and Administration 140 Finance and Administration Department 132 Human Resources 141 Finance 143 Information Systems 149 Nondepartmental 200 Community Development 210 Community Development Department 211 Administration 212 Planning 213 Building Inspection 214 Economic Development 215 Town Produced Events 216 Signature Event Seed Funding 217 Community Grants 300 Public Safety 310 Police Department 311 Administration 312 Patrol 313 Investigation 400 Public Works 410 Public Works Department 411 Administration 412 Engineering 413 Roads and Bridges 414 Facility Maintenance 415 Parks 418 Buildings & Facilities Fund/Function/Department/Program Town of Avon Chart of Accounts Organization Codes Section VI, Page 7 Program/ Fund Function Department Activity Code Code Code Code Fund/Function/Department/Program 500 Parks and Recreation 510 Recreation Department 513 Special Events 514 Administration 515 Adult Programs 516 Aquatics 517 Child Care 518 Fitness 519 Front Desk 520 Maintenance 521 Youth Programs 522 Cabin 550 Parks and Grounds Department 551 Parks & Grounds 570 Buildings Department 571 Buildings & Facilities 21 Mall Maintenance Fund 400 Public Works 410 Public Works Department 417 Town Center West Maintenance 22 Avon Urban Renewal Fund 100 General Government 140 Finance Department 148 Avon Urban Renewal Authority 810 URA Improvement Projects 930 2008 TIF Bonds 931 2009 Vectra Bank Loan 932 2013 URA Tax Increment Revenue Bonds 23 Community Enhancement Fund 400 Public Works 410 Public Works Department 416 Community Enhancement Fund 24 Water Fund 400 Public Works 420 Utilities 424 Water Utilities 25 Affordable Housing Fund 100 General Government 190 Housing 193 Affordable Housing Program 26 Facilities Reserve 400 Public Works 440 Facilities Maintenance 441 Facility Reserve Maintenance Program Town of Avon Chart of Accounts Organization Codes Section VI, Page 8 Program/ Fund Function Department Activity Code Code Code Code Fund/Function/Department/Program 31 Bond Redemption Fund 910 Debt Service 911 Bond Redemption 919 1999 Sales Tax Revenue Refunding Bonds 922 2004 G.O. Refunding Bonds 924 2010 COP Refunding (Refunds 1998 COPs) 925 Series 2014A, COPs Skier Bldg 41 Capital Projects Fund 800 Capital Improvements 800 Capital Improvement Projects 52 Transit Enterprise Fund 400 Public Works 430 Transportation 431 Administration 432 Operations 433 Marketing 436 Washbay 61 Fleet Maintenance Enterprise Fund 400 Public Works 430 Transportation 434 Fleet Maintenance Operations 435 Washbay 63 Equipment Replacement Internal Service Fund 810 Equipment Replacement 811 Fleet & Heavy Equipment 812 Recreation Center Equipment 813 Computer and Office Equipment 814 Machinery and Equipment 600 610 610 Other Uses and Contingency No longer in use Town of Avon Chart of Accounts Object Codes Section VI, Page 9 Sub Account Code Personnel Services Salaries and Wages 61101 Regular Full-time Salaries 61102 Regular Part-time Salaries 61105 STD Wages 61106 Paid out Leave 61111 FT Bonuses 61121 PTS Wages 61122 Seasonal Bonuses 61151 Overtime Wages 61152 Off-duty Wages 61153 On Call 61154 Standby 61155 Shift Differential Pay 61156 Extra Duty Pay 61159 Other Wages Other Compensation 61201 Automobile Allowance 61202 Ski Pass 61203 Housing Allowance 61204 Moving Expenses 61205 Uniform and Cleaning Allowance 61206 Tool Allowance 61207 Telephone Allowance Employee Benefits 61301 FT Pension 61302 PTS Pension 61303 Wellness 61304 Employee Assistance Program Taxes 61401 FICA/Medicare Insurance 61501 Group Health and Life Insurance 61502 PTS Group Health Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance Commodities Public Safety Operating Supplies Police 62101 Police Operating and Field Supplies 62102 Firearms and Weapons Supplies 62143 Hazmat Equipment & Materials Account Title/Line Item Description Town of Avon Chart of Accounts Object Codes Section VI, Page 10 Sub Account Code Account Title/Line Item Description Public Works Operating Supplies 62201 Street Repair and Maintenance Materials and Supplies 62202 Sand and Gravel 62203 Street Sign Materials and Supplies 62204 Construction, Maintenance and Permanent Materials 62205 Plumbing and Electrical Supplies and Materials 62206 Landscaping and Plant Materials 62207 Electrical 62208 Mechanical - HVAC 62209 Mechanical - Other Recreation and Cultural Supplies and Materials 62301 General Program Supplies 62302 Special Event Materials & Supplies 62303 Concessions 62304 Merchandise for Resale 62305 Chemicals Motor Pool/Automotive 62401 Gasoline 62402 Diesel 62403 Oil and Lubricants 62404 Auto & Equip Parts - Stock 62405 Auto & Equip Parts - Non Stock 62406 Automotive and Equipment Maintenance Supplies 62407 Tires, Tubes and Patches Other Operating Supplies 62801 Employee Recognition Expenditures 62802 Food and Beverages 62803 Janitorial, Custodial and Cleaning Supplies 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62808 Promotional, Informational and Marketing Materials 62809 Medical Supplies and 1st Aid 62810 Lab Supplies 62811 Communications Supplies 62899 Other Miscellaneous Operating Supplies Office Supplies and Materials 62901 Duplicating Supplies 62902 Audio/Visual Supplies 62903 Data Processing Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials Town of Avon Chart of Accounts Object Codes Section VI, Page 11 Sub Account Code Account Title/Line Item Description Purchased and Contracted Services Professional Services 63101 Legal Services 63102 Audit and Accounting Services 63103 Training Facilitators 63104 Engineering Services 63199 Other Professional Services Official/Administrative Services 63201 Election Judges and Support Services 63202 Juror and Witness Fees 63203 Printing and Reproduction Services 63204 Temporary Employment Services 63205 Police Checks Technical Services 63301 Medical Services and Examinations 63302 Laboratory Services 63303 Photography Services 63304 Computer Services and Support 63305 Audio/Visual Services 63306 Security Services Construction and Pre-Construction Services 63401 Feasibility/Conceptual Design 63402 Preliminary Design 63403 Final Design/Contract Documents 63404 Construction Administration 63405 Construction 63406 Utility Construction Costs Repairs and Maintenance 63501 R&M - Buildings and Facilities 63502 R&M - Streets 63503 R&M - Parks and Athletic Facilities 63504 R&M - Office Equipment and Computers 63505 R&M - Vehicles 63506 R&M - Radios and Communications Equipment 63507 R&M - Machinery and Equipment 63549 R&M - Other Specialized Equipment 63551 Laundry and Cleaning Services 63552 Janitorial and Custodial Services 63599 Other Maintenance Services Rentals and Leases 63601 Rentals - Building and Office Space 63602 Rentals - Telephone Equipment 63603 Rentals - Office Equipment 63604 Rentals - Radios and Communications Equipment 63605 Rentals - Construction Equipment 63606 Rentals - Crowd & Traffic Control Equipment 63607 Rentals - Portable Facilities 63608 Rentals - Machinery and Equipment 63609 Rentals - Vehicles 63699 Other Miscellaneous Rentals Town of Avon Chart of Accounts Object Codes Section VI, Page 12 Sub Account Code Account Title/Line Item Description Other Purchased and Contracted Services 63999 Other Purchased and Contracted Services Other Operating Costs Employee Development and Training 64101 Travel and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64104 Meeting Expenses 64105 Training Utilities 64201 Telephone & Long-distance 64202 Gas 64203 Electric 64204 Water and Sanitation 64205 Trash Collection and Recycling 64206 Cellular and Paging 64207 Cable Television Administrative Fees and Charges 64301 Postage and Delivery 64302 Recording Fees 64303 Treasurer Fees 64304 Bond Paying Agent Fees 64305 Election and Registration Costs 64306 Permit and Licensing Fees 64307 Bank Service Charges and Credit Card Fees 64308 Sales Tax 64309 VAA RSF Collection Fees 64399 Other Administrative Fees Interfund Service Charges 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64404 Charter Charges Down Payment Assistance 64501 Down Payment Assistance Other Miscellaneous Operating Costs 64901 Advertising and Legal Notices 64902 Financial Support, Donations, and Contributions 64903 Economic Development Costs 64904 Operating Fees, Assessments, and Charges 64905 Insurance Premiums 64906 Insurance Deductibles 64907 Paid Claims 64996 Bad Debt Expense 64997 Amortization Expense 64998 Depreciation Expense 64999 Other Miscellaneous Operating Costs Town of Avon Chart of Accounts Object Codes Section VI, Page 13 Sub Account Code Account Title/Line Item Description Debt Service Bonded Indebtedness 65101 Principal 65102 Interest 65103 Fiscal Agent Fees 65104 Bond Issuance Costs 65105 Payment to Refund Bond Escrow Agent 65106 Letter of Credit Fees 65107 Remarketing Fees Capital Leases 65201 Capital Lease Payments 65202 Interest Capital Outlay Land 66101 Land Acquisition 66102 Land Improvements Buildings and Facilities 66201 Building Acquisition 66202 Building Improvements Improvements Other Than Buildings 66301 Improvements Other Than Buildings Machinery and Equipment 66401 Office Equipment 66402 Computers and Peripherals 66403 Audio/Visual Equipment 66404 Furniture and Fixtures 66405 Radios and Communications Equipment 66406 Public Safety Equipment 66407 Athletic and Recreational Equipment 66499 Other Machinery and Equipment Vehicles and Rolling Stock 66501 Automobiles and Light Duty Trucks 66502 Heavy Trucks and Moving Equipment 66503 Buses and People Moving Vehicles 66599 Other Transportation Equipment Water Systems 66601 Mountain Star Tap Fee Reimbursement 66602 Brookside Tap Fee Reimbursement 66603 Village at Avon Tap Fee Reimbursement 66701 Water Rights and Augmentation 66702 Water Lines 66703 Irrigation Ditches 66704 Heat Distribution Systems 66705 Streets & Roads 66706 Bike Paths Town of Avon Chart of Accounts Object Codes Section VI, Page 14 Sub Account Code Account Title/Line Item Description Infrastructure 66801 Storm Drainage 66802 Streets & Roads 66803 Bridges 66804 Bike Paths 66805 Public Parking 66806 Parks 66807 Landscaping 66901 Construction in Progress Developer Rebates 67101 Developer Rebates 67201 Developer Capital Contributions Contingency 68101 Contingency Other Uses 69101 Operating Transfers-Out 69102 Contributions Out 69105 Bond Escrow Agent Expense Town of Avon Chart of Accounts Revenue Codes Section VI, Page 15 Major Sub Account Account Code Code 51000 Taxes Property Taxes 51101 Property Tax - Current 51102 Property Tax - Delinquent 51103 Current and Delinquent Interest 51104 Property Tax - Abatement 51201 Specific Ownership Taxes Sales Taxes 51301 General Sales Tax 51302 Utility Tax 51303 Accommodations Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments in Lieu of Sales Tax 51307 VAA Retail Add-on Sales Fee Other Taxes 51401 Real Estate Transfer Tax 51402 Franchise Fees 52000 Licenses and Permits Business Licenses 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses Permits 52201 Building Permits 52202 Electrical Permits 52203 Plumbing Permits 52204 Mechanical Permits 52205 Road Cut Permits 52206 Other Permits 53000 Intergovernmental Federal Grants 53101 COPS Grant 53102 OEC Grant 53103 Federal Drug Forfeiture 53104 FTA Bus Grant #0037 53105 School Resource Officer Grant 53106 Click It or Ticket Grant 53107 Bullet Proof Vest Grant 53150 FTA SGR Grant - Transit Facility Grant #0090 53151 FTA Facility Design Grant #0084 53152 FTA/CDOT ARRA Grant 53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail 53199 Other Federal Grants Account Title/Line Item Description Town of Avon Chart of Accounts Revenue Codes Section VI, Page 16 Major Sub Account Account Code Code Account Title/Line Item Description State Grants 53201 CDOT 53202 GOCO Grant (Eagle River Bridge) 53204 LEAF Grant 53205 CDOT Faster Grant 53206 High Visability Grant 53299 Other State Grants State/County Shared Revenues 53301 Conservation Trust 53302 Motor Vehicle Registration Fees 53303 Highway Users Tax 53304 Cigarette Tax 53305 Eagle County Sales Tax 53306 Eagle County Road and Bridge 53307 DWI/DUI 53308 State Severance Tax Local Government/Other Agency 53401 Local Intergovernmental Participation 53402 Eagle County Grants 53900 Other Grants 54000 Charges for Services General Government 54101 Sales of Maps and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges 54105 CC & Paper Filing Fees Community Development 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54206 Impact Fee Administrative Charge Public Safety 54301 Police Reports 54302 Off-duty Police Employment 54303 Fingerprinting Fees 54304 V.I.N. Inspection Fees 54305 False Alarm Fees 54306 National Night Out 54399 Miscellaneous Police Dept Fees (DUI Reimbursements, patches Town of Avon Chart of Accounts Revenue Codes Section VI, Page 17 Major Sub Account Account Code Code Account Title/Line Item Description Public Works and Utilities 54401 Water Usage Charges 54402 Tap Fees - General 54403 Tap Fees - Brookside 54404 Tap Fees - Mountain Star 54405 Tap Fees - Village at Avon 54451 Mall Maintenance Charges 54452 Sherwood Maintenance Charges 54453 Village at Avon Municipal Service Charges 54454 Sale of Signs Transportation 54501 Beaver Creek 54502 Charter 54503 Regional Transit Authority 54504 Other Bus Revenues 54505 Vail Resorts 54506 Village at Avon 54507 Wash Bay Services - External Employee Housing 54551 Rental Revenues - Employees 54552 Rental Subsidies 54553 Employee Housing Maintenance 54554 Employee Housing Damages 54555 Rental Revenue - Non-employee 54556 Rental Late Fees & Other Charges Culture and Recreation Avon Recreation Center 54601 ARC Admissions 54602 ARC Program Fees 54603 ARC Facility Rentals 54604 Sales of Merchandise 54605 Babysitting 54606 Other Services 54607 Fitness Program Revenue 54608 Locker Rental 54609 Gift Certificates General Recreation 54651 Adult Program Fees 54652 Cabin Equipment Rentals 54653 Rentals - Athletic Fields and Facilities 54654 Cabin Concessions 54655 Youth Program Revenue Special Events 54676 Sponsorships 54677 Advertising Sales 54678 Event Fees 54679 Special Event Admission Fees Town of Avon Chart of Accounts Revenue Codes Section VI, Page 18 Major Sub Account Account Code Code Account Title/Line Item Description Internal Service Charges - 3rd Party 54801 Beaver Creek Fleet Maintenance Charge 54802 Eagle County Fleet Maintenance Charge 54803 Vail Resorts Fleet Maintenance Charge 54804 Eagle River Fire Protection District 54805 Eagle County Ambulance District Fleet Maintenance Charge 54806 External Fleet Maintenance Charges Internal Service Charges - Departmental 54901 Fleet Maintenance O&M Services 54902 Wash Bay Services 54903 Sales of Fuel 54904 Equipment Rentals 55000 Fines and Forfeitures 55101 Court Fines - Traffic 55102 Court Fines - Criminal 55103 Court Fines - Parking 55104 Court Fines - General 55105 Court Costs 55106 Jury Fees 55107 Bond Forfeiture 55108 Traumatic Brain Injury Surcharge (Food Fines) 55109 Miscellaneous Court Revenues 55110 Police Training Surcharge 55120 Police Forfeiture Revenue 56000 Special Assessments 56101 Special Assessments - Principal 56201 Special Assessments - Interest 57000 Investment Earnings 57101 Interest Earnings 58000 Other Revenues Miscellaneous Fees 58101 Recreational Amenity Fees 58102 Utility Capital Facility Fees 58103 Recreational Impact Fees 58104 Fireplace Fees 58105 Mall Maintenance Fees 58106 Community Enhancement Fee 58107 Penalties 58108 Finance Charges 58109 Bond Issuance Fee Town of Avon Chart of Accounts Revenue Codes Section VI, Page 19 Major Sub Account Account Code Code Account Title/Line Item Description Other Nonclassified Revenues 58201 Lease of Town-Owned Property 58202 Cash Over/Short 58203 Vending Machine Revenues 58204 Returned Check Fees 58205 Insurance Claim Reimbursement 58206 Telephone Receipts 58207 Miscellaneous Refunds 58208 Contributions and Donations 58209 Contributed Infrastructure and Improvements 58210 Avon Metro District Indirect Cost Reimbursement 58211 Development Reimbursements 58212 Staff Labor Charges 58213 Project Cost Reimbursement 58995 Bus Advertising Revenue 58996 Miscellaneous Reimbursement 58997 Gain/Loss on Disposal of Fixed Assets 58998 Petty Cash Check Reimbursement 58999 Miscellaneous Nonclassified Revenues 59000 Other Sources 59101 Sales of Fixed Assets 59201 Operating Transfers In General Long-term Debt Proceeds 59301 General Obligation Bond Proceeds 59302 Revenue Bond Proceeds 59303 Capital Lease Proceeds 59304 Certificates of Participation Proceeds 59305 Refunding Bond Proceeds 59306 Loan Proceeds 59998 AR Fuel Clearing Account 59999 AR Clearing Account Town of Avon Chart of Accounts Project Codes Section VI, Page 20 Project Project Project Code Code Code Sub-Project Type Category Category Code CIP Capital Improvement Projects 10000 Facilities 11000 General Government Facilities 11001 Municipal Building Improvements 11002 Sherwood Meadows 11003 Information Center/I-70 11004 Information Kiosks - Town Center 11005 Municipal Government Space Needs Analysis 11006 Council Chambers Audio/Video Upgrade 11007 Municipal Building Roof 11008 Municipal Building Expansion (Modular Addition) 11009 Town Hall Control System 11010 IT Server Room A/C 11011 Town Hall Acquisition 11012 Town Hall Tenant Finish 12000 12001 Fire Station Expansion/Remodel 13000 Public Works Facilities 13001 Swift Gulch Facility 13002 Pump House and Picnic Shelter 13003 Park Equipment Storage 13004 Transportation Facility - Non Grant Eligible Expenses 13005 Lot 5, Village at Avon-PW Improvements 13006 Preliminary Design - Transit/PW Facility 13007 Final Design/Engineering Svc (Grant #84) 13008 Final Design/Engineering Svc (Grant #90) 13009 Transit Facility Construction (Grant #90) 13010 Transit Facility Construction (FASTER Grant) 13011 Transit Facility Construction (ARRA Grant) 13012 Cinder De-Icer Storage 13013 Large Vehicle Storage 14000 Transportation and Fleet Facilities 14001 Transportation Center - Benchmark Rd (Fed Grant) 14002 Bus Storage Facility - SG 14003 Bus Stop Improvements 14004 Fuel Depot Replacement 14005 Fuel Spill Cleanup 14006 Avon Station/Lot 61 Encroachment 14007 Mezzanine Office Furniture 14008 Fleet Maintenance Wash Bay Lift Replacement 14009 Fleet Maintenance Lift Rebuild (2) - Removed from LR Plan 14010 Fleet Maintenance EPDM Roof Replacement 14011 Transit Bus Stop - Christy Sports/City Market 14012 Transit Bus Stop - Traer Creek Plaza 14013 Transit Bus Stop Improvements 15000 Cultural and Recreational Facilities 15001 Recreation Center Improvements 15002 Temporary Storage / Office Space 15003 Design - Phase II Expansion 15004 Recreation Cneter CMU Block Deterioration Investigation 15005 Recreation Center Vapor Barrier Repair 15006 Recreation Center CMU Block Deterioration Mitigation 15007 Recreation Center Roof Repair 15008 Recreation Center EPDM Replacement 15009 Recreation Center Locker Room Remodel 15010 Recreation Center Remodel - Yoga Studio and Weight Room 15011 Nottingham Park Stage - Design 15012 Nottingham Park Stage - Construction Project Title/Line Item Description Town of Avon Chart of Accounts Project Codes Section VI, Page 21 Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 19000 Other Facilities 19001 Municipal Parking Facilities 20000 Land and Land Improvements 21000 Parks 21001 Pocket Parks 21002 Garton Property 21003 Land Trade Contribution 21004 Tract J Bridge Removal 21005 Wildridge Park Improvements and Playground 21006 Wildridge Pocket Park - Block 3 21007 I-70 Entrance Sign Removal 21008 Wildridge Parks Program 21009 Forest Service Land Acquisition 21010 Nottingham Park Trails/Signs 21011 Nottingham Park Stage 2010 21012 Nottingham Park Promenade 21013 Nottingham Park Fishing Pier 21014 Nottingham Park Capital Improvements 21015 Nottingham Park Capital Improvements 2013 Program 21016 Nottingham Park Zone C Improvements - Playground 21017 Nottingham Park Restroom Remodel 21018 Nottingham Park Athletic Field Drainage Improvements 21019 Upper Athletic Field Replacement 21020 Pumphouse Pump Replacement 21050 2010 Whitewater Park Repairs 30000 Roads and Streets 31000 Streetscape 31001 Streetscape Planning 31002 W. Beaver Creek Blvd. 31003 Wildridge Entry Sign 31004 Nottingham Rd. Imp., I-70 to Buck Creek 31005 Nottingham Rd. Imp., Buck Creek to end 31006 Eaglebend Drive 31007 Eaglebend Entry Sign 31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004) 31009 Nottingham Rd. Imp., Buck Creek to Metcalf 31010 Lighting Study and Conversion 31011 I-70 Noise Reduction Study 31012 I-70 Noise Reduction Design 31013 I-70 Noise Reduction 31014 Avon Road Streetscape Update 31015 2014 Mall Improvements 31016 W Beaver Creek Blvd. Streetscape Improvements (Lake St/Avon Rd) 31017 E Beaver Creek Blvd. Streetscape Improvements (Avon Rd/Beaver Creek Pl) 31018 Post Blvd. Landscaping Improvements 31019 Post Blvd. Electrical Assessment and Street Lights 31020 Avon Rd Street Lights 31021 Avon Rd Monument Sign 31022 Avon Rd/I-70 Overpass Pedestrian Improvements 31023 Metcalf Road - Retaining Wall Stabilization 31024 Roundabout #4 TCW Art Element Town of Avon Chart of Accounts Project Codes Section VI, Page 22 Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 32000 Street Improvements 32002 W. Beaver Creek Railroad Crossing 32003 Chapel Square Reimbursement 32004 E. Beaver Creek Blvd. Improvements 32005 Buffalo Ridge Commitments 32006 Swift Gulch Road Relocation 32007 Town Center West/Mall Implementation 32008 E. Beaver Creek Blvd. Improvements 32009 Railroad Crossings to Confluence 32010 Lake Street Re-alignment Design 32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements 32012 F/S Wildridge Access & Drainage Improvements 32013 Stonebridge Deck Repair and Overlay 32014 Avon Road Upper Bridge Façade 32015 US Hwy 6 Shoulder Widening Contribution 32016 Buck Creek Road Bridge Approach Slab Repair 32017 Metcalf Road Bike Climbing Lane - Phase 2 33000 Annual Street Maintenance 33002 2002 Paving 33003 2003 Paving 33004 2004 Paving 33005 2005 Paving 33006 2006 Paving 33007 2007 Paving 33008 2008 Paving 33009 2009 Paving 33010 2010 Paving 33011 2011 Paving 33012 2012 Paving 33013 2013 Paving 33014 2014 Paving 33015 2015 Paving 34000 Multi-Modal/Althernative Mobility 34001 Sidewalks 34002 Access and Circulation Network Analysis 34003 Pedestrian Crosswalk Improvements 34004 Eagle River Bikepath 34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence 34006 Nottingham Road / I-70 Bike Path 34007 2006 Wildridge Traffic Calming & Pedestrian Circulation 34008 2007 Wildridge Loop Pedestrian Improvements 34009 Swift Gulch Road Bikepath Extension to Village 34010 Swift Gulch Road Bikepath 34011 Wildridge Emergency Access 34012 W. Avon Trails and Access Enhancement 34013 Recreation Trails Masterplan 34014 Metcalf Bicycle Climbing Lane 34015 Eagle Valley Trails Phase 3 (CDOT funded ) 34016 US Hwy 6 Trail Project Undergrounding 34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian/Bike Brdge 34018 Beaver Creek Overlook Trail Improvements 34019 West Avon Preserve Trail Improvements 34020 West Avon Access Improvements 34021 Nottingham Trail - Buck Creek Trail Connector 34022 Buck Creek Trail Improvements 34023 Eagle Valley Trails Phase 2 (ECO Funded) 34024 Beaver Creek Blvd Bike Lanes Town of Avon Chart of Accounts Project Codes Section VI, Page 23 Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 35000 Roundabouts 35001 Landscaping 35002 Roundabout No. 4 Conversion 35003 Roundabout #4 TCW Feature 36000 Public Art 36001 Public Art Work 40000 Utilities 41000 Snowmelt 41001 Waste Heat Recovery System 41002 Waste Heat Recovery System Design 41003 Waste Heat Recovery System Construction 41004 Heat Recovery Study 41005 Heat Recovery Mall Expansion Design 41006 Heat Recovery Mall Expansion Construction 50000 Recreation 51000 Fields and Courts 51001 Nottingham Park Basketball Court 51002 Eagle River Enhancement Project 51003 Eagle River Recreation Access Expansion 60000 Stormwater and Drainage 61000 Stormwater and Drainage 61001 Buck Creek / I-70 to Eagle River 61002 Metcalf Rd. Drainage / I-70 to Eagle River 61003 Metcalf Rd. Drainage / I-70 to Nottingham Rd. 61004 Nottingham-Puder Ditch Restoration 61005 W. Beaver Creek Blvd. / I-70 to Railroad 61006 Metcalf Road Drainage 61007 Drainage Master Plan 61008 Nottingham Puder Ditch Emergency Repairs 61009 Nottingham Lake Spillway Replacement 61010 Nottingham Lake Liner Study/Replacement 65000 Development Services 65001 Village at Avon, Filing 1 65002 Village at Avon, Filing 2 65003 McGrady Acres 65004 Buffalo Ridge Block Grant 70000 Strategic Planning 71000 Development Analysis and Review 71001 Stolport/Village at Avon 71002 Downtown Master Plan 71003 Lot C 71004 Confluence/Westin Riverfront Resort 71005 The Gates 71006 Sheraton Mountain Vista 71007 East Avon Redevelopment Master Plan 71008 Cottonwood 71009 Folsom Property 71010 Orion Development 71011 Vail Resorts Annexation 71012 Buck Creek PUD 71013 Wyndam 71050 Economic Development Town of Avon Chart of Accounts Project Codes Section VI, Page 24 Project Project Project Code Code Code Sub-Project Type Category Category Code Project Title/Line Item Description 79000 Planning and Consulting 79001 General Planning and Consulting 79002 Comprehensive Plan 79004 2004 General Planning and Consulting 79005 2005 General Planning and Consulting 79006 2006 General Planning and Consulting 79007 2007 General Planning and Consulting 79008 2008 General Planning and Consulting 79009 2009 General Planning and Consulting 79010 2010 General Planning and Consulting 79011 2011 General Planning and Consulting 79012 2012 General Planning and Consulting 79013 2013 General Planning and Consulting 79101 Nottingham Park Master Plan 79102 Pedestrian Circulation Plan 79103 Retail Analysis 79104 Housing Needs Assessment Project 79105 Public Works Master Plan 79106 Comprehensive Transportation Plan 79107 Unified Land Use Code Revision 79108 Feasibility Study - Town Center West Lot B & C 79109 Town Facilities Planning Study 79110 Recreation Center Expansion: Exhibits and Displays 80000 Communications and Technology 81001 800MHz Radio System 81002 Media Improvement Project 81003 Records Management 81004 VOIP Telephone System 81005 Paperless Packets 81006 UHF Radio System and Repeater 81007 Enterprise-wide Security Camera System Uprade 81008 Digital Ticketing 81009 CityVision Budgeting and BPM Software 81010 Timekeeping Software and Peripheral Devices 90000 Other 91000 Other 91001 Fireplace Conversions 91010 Abatement Lot 41 Block 4 WR 92000 Developer Rebates 92001 Sheraton Mountain Vista 92002 Westin Riverfront Resort 92003 Westin Riverfron Resort Res-Int 93000 Historic Preservation 93005 Historic Preservation 93006 Historic Analysis Study 93007 Historic Preservation 93008 2008 Historic Preservation 93009 2009 Historic Preservation 93010 2010 Historic Preservation 93011 2011 Historic Preservation 94000 Water Rights Acquisition 94005 Water Rights Acquisition 94006 RICD Water Rights Acquisition 95000 Capital Contributions 95001 East West Partners Inactive Projects