2013 BudgetC O L O R A D O
TOWN OF AVON, COLORADO
2013 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Finance Director
TOWN OF AVON, COLORADO
2013 ANNUAL BUDGET
TOWN COUNCIL
Rich Carroll, Mayor
Todd Goulding, Mayor Pro Tem
Chris Evans
David Dantas
Jake Wolf
Jennie Fancher
Albert Reynolds
Town Staff
Patty McKenny, Acting Town Manager
Community Development Director -Vacant
Meryl Jacobs, Recreation Director
Robert Ticer, Police Chief
Director of Public Works & Transportation -Vacant
Justin Hildreth, Town Engineer
Scott Wright, Finance Director
TOWN OF AVON
2013 ANNUAL BUDGET
TABLE OF CONTENTS
Introduction
Town of Avon Organizational Chart................................................................................................. v
BudgetMessage................................................................................................. vii-xiv
I. Financial Overview
TotalBudget — All Funds...................................................................................................... 1
TotalBudget — By Fund........................................................................................................ 2-3
FundBalances — By Fund..................................................................................................... 4
A. Revenues
Graphs — 2012 & 2013 Total Operating Revenues by Source ................................. 1
Graph and Table — Taxes by Type........................................................................... 2
Graphs— Property Tax............................................................................................. 3
B. Operating Expenses
Graphs - 2012 & 2013 Total Expenditures by Function .......................................... 1
Graph and Table — Expenditures by Fund Type ..................................................... 2
Graphs and Table — Operating Expenditures by Category ...................................... 3
Graphs and Table — Personnel Expenditures ............................................. 4
C. Capital Projects
FundSummary ......................................................................................................... 1
RevenueDetail......................................................................................................... 2
CIP Projects Inventory ............................................................................................. 3-4
Graphs and Table — Financing Plan and Capital Costs, 2013-2017 ......................... 5
Capital Projects 5 -Year Plan.................................................................................... 6-11
ProjectDescriptions................................................................................................. 12-20
D. General Fund
FundSummary ........................................................................................................ 1
Graphs - Operating Revenues and Operating Expenditures .................................... 2
Graph and Table — Taxes......................................................................................... 3
Graph and Table — Expenditures by Object Class and Function ............................. 4
RevenueDetail......................................................................................................... 5-7
Department Expenditure Summaries....................................................................... 8-9
Departmental Operating Costs................................................................................. 10-11
i
TOWN OF AVON
2013 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
II. Fund Summaries
Special Revenue Funds
Town Center West Maintenance Fund
FundSummary ......................................................................................................... 1
Avon Urban Renewal Authority Fund
Fund Summary — All Funds..................................................................................... 2
AURA Expenditure Detail.................................................................. 3-4
Fund Summary — Debt Service............................................................. 5
Fund Summary —Capital Projects......................................................... 6
Community Enhancement Fund
FundSummary ......................................................................................................... 7
RevenueDetail......................................................................................................... 8
Water Fund
FundSummary ......................................................................................................... 9
RevenueDetail......................................................................................................... 10
Affordable Housing Fund
FundSummary ......................................................................................................... 1 1
Facilities Reserve Fund
FundSummary ....................................................................................................... 12
Debt Service Funds
Debt Service Fund Summary ......................................................................................... 13
Enterprise and Internal Service Funds
Transit Enterprise Fund
FundSummary ......................................................................................................... 14
RevenueDetail......................................................................................................... 15
Fleet Maintenance Enterprise Service Fund
FundSummary ......................................................................................................... 16
RevenueSummary ................................................................................................... 17
RevenueDetail......................................................................................................... 18-19
Equipment Replacement Internal Service Fund
FundSummary ......................................................................................................... 20
RevenueDetail......................................................................................................... 21
Fleet and Heavy Equipment Expenditure Detail ..................................................... 22
Recreation Center Equipment Expenditure Detail ................................................... 23
Computer and Office Equipment Detail.................................................................. 24
LE
TOWN OF AVON
2013 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
III. Department Summaries and Line Item Detail
A. General Government
2
ProgramSummary ...................................................................................................
2
LegislativeNarrative...............................................................................................
3-5
Mayor and Town Council........................................................................................
6-7
Boards and Commissions........................................................................................
8-9
TownAttorney.........................................................................................................
10-11
TownClerk..............................................................................................................
12-13
JudicialNarrative.....................................................................................................
14
MunicipalCourt.......................................................................................................
15-16
Executive Narrative.................................................................................................
17-20
TownManager.........................................................................................................
21-22
HumanResources....................................................................................................
23-24
Community Relations.......................................................................
25-26
Economic Development.....................................................................
27-28
Nondepartmental......................................................................................................
29-31
AffordableHousing..................................................................................................
32-33
B. Finance Department
ProgramSummary ................................................................................................... 2
FinanceNarrative..................................................................................................... 3-5
Finance.................................................................................................................... 6-9
InformationSystems................................................................................................ 10-12
C. Community Development
ProgramSummary ................................................................................................... 2
Community Development Narrative........................................................................ 3-4
Administration......................................................................................................... 5-6
Planning................................................................................................................... 7-8
BuildingInspection.................................................................................................. 9-10
D. Police Department
ProgramSummary ...................................................................................................
2
PoliceNarrative.......................................................................................................
3-8
Administration.........................................................................................................
9-12
Patrol....................................................................................................................
13-16
Investigations...........................................................................................................
17-18
E. Public Works
ProgramSummary ...................................................................................................
2
Public Works Narrative...........................................................................................
3-6
Administration.........................................................................................................
7-10
Roadsand Streets.....................................................................................................
11-15
FacilityMaintenance...............................................................................................
16-20
Parks.......................................................................................................................
21-25
Town Center West Maintenance.............................................................................
26-29
iii
TOWN OF AVON
2013 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
F. Engineering
ProgramSummary ................................................................................................... 2
EngineeringNarrative.............................................................................................. 3-5
Engineering.............................................................................................................. 6-7
WaterUtilities.......................................................................................................... 8-9
G. Transportation
Transportation and Fleet Maintenance Narrative .................................................... 2-5
ProgramSummary ................................................................................................... 6
Administration......................................................................................................... 7-9
Operations................................................................................................................ 10-13
H. Fleet Maintenance
Fleet Maintenance Summary ................................................................................... 1
FleetMaintenance.................................................................................................... 2-6
Washbay.................................................................................................................. 7-8
1. Recreation Department
ProgramSummary ...................................................................................................
2
RecreationNarrative................................................................................................
3-10
SpecialEvents..........................................................................................................
11-15
Administration.........................................................................................................
16-19
AdultPrograms........................................................................................................
20-21
Aquatics...................................................................................................................
22-24
ChildCare................................................................................................................
25-26
Fitness....................................................................................................................
27-28
FrontDesk...............................................................................................................
29-30
Maintenance.............................................................................................................
31-34
YouthPrograms.......................................................................................................
35-38
Cabin....................................................................................................................
39-40
IV. Other Information
Personnel Schedule — Full-time Employees.........................................................................
1-3
Position Classifications and Salary Ranges -- Full-time Employees .....................................
4-5
Part-time, Temporary and Seasonal Employee Pay Schedule ..............................................
6
Chartof Accounts.....................................................................................
7-25
Resolution No. 12-19, Adoption of 2013 Operating Budgets ....................................
26-28
Resolution No. 12-20, Adoption of 2013 Capital Improvement Program Budget............
29-30
Resolution No. 12-03, Adoption of 2013 Urban Renewal Authority Budgets ................
31-32
Resolution No. 12-26, Property Tax Levy .........................................................
33-35
Resolution No. 12-27, Property Tax Levy — General Improvement District ..................
36-38
ix.
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V1
C O L O R A D O
December 12, 2011
Post Office Box 975
One Lake Street
Avon... a sniokefree community Avon, Colorado 81620
Citizens of Avon, Honorable Mayor, and
Members of the Avon Town Council:
970-748-4000
970-949-9139 Fax
Relay recognized
www.avon.org
We are pleased to present to you the annual budget of the Town of Avon for the calendar year
2013. This budget represents the Town's commitment to the needs of the community and
providing quality services while practicing prudent fiscal management. This document identifies
the Town's financial issues and proposed solutions and communicates the Town's goals and
objectives.
The budget has been prepared in accordance with the Town charter and all applicable Town
ordinances. It uses the modified accrual basis of accounting for all funds. This document is an
important means of communication and serves as a policy and operations guide for Town
Council and staff as it represents the Town's financial plan for 2013.
"A =AQ1:14*TAJAIv
Change in Management
In a mutual decision, Avon's Town Council and town manager Larry Brooks announced in
January, 2012 that after considering the pending issues and projects ahead, Avon intended to
make a change in management. Mr. Brooks remained the town manager through February and
then assumed a more primary and advisory role for the Town specifically on matters related to
the Village at Avon lawsuit. The Town of Avon worked with The Morrison Group LLC to assist
with the recruitment efforts for a new town manager. After an extensive assessment involving
town council, town staff and a panel of municipal professionals and local community and
business leaders, the Avon Town Council welcomed Virginia Egger of Sun Valley, Idaho to
serve as its next town manager.
Extreme Drought
The Town of Avon, and all of Eagle County, experienced extreme drought conditions and
experienced the fourth warmest April on record according to the Water Availability Task Force.
The extreme drought conditions paired with high winds prompted the Avon Town Council to
join the Eagle County Sheriff and local fire authorities to enact fire restrictions for several weeks
over the summer. The drought conditions and fire restrictions also prompted the Avon Council
to cancel the fireworks display that accompanies the Town's annual Salute to the USA
celebration on July 3. Despite not having the pyrotechnics that Avon is famous for, the Salute to
the USA celebration continued at Nottingham Park with live bands and entertainment, a family
fun zone, carnival games, face painting and food vendors. Rather than returning the fireworks to
the vendor, the fireworks were saved for the Fire & Ice Festival scheduled for February 2013.
Vii
Police Accreditation
The Avon police department was awarded law enforcement recognition through the Commission
on Accreditation for Law Enforcement Agencies (CALEA), the gold standard of public safety,
after three years of diligent work and preparation. The department received the CALEA
recognition after outside independent auditors evaluated the department's policies and
procedures and ensured the agency was in compliance with 112 national standards. The Avon
Police Department joins less than 10% of Colorado law enforcement agencies who have
achieved either recognition or accreditation. The Avon PD is now the smallest agency in
Colorado to achieve CALEA status and the only one on the western slope. In addition to the
CALEA recognition, the Avon Police Department has received their State Accreditation through
the Colorado Association of Chiefs of Police.
Special Events
The Snow Ball music festival returned for a second year sprawling out in Avon's Nottingham
Park with multiple stages that provided concertgoers a mix of music genres. The event attracted
over 10,000 visitors for the three-day musical festival. This was the last year for the Snow Ball
festival in Avon as the concert promoters decided to move the venue next year.
The Town of Avon and NRC365 hosted to a new wine and beer -sampling event in August. The
inaugural Reds, Whites & Brews festival featured an afternoon of unlimited wine and beer
tastings from up to 20 breweries and 20 wineries in Nottingham Park. Brewers include local
favorites Bonfire Brewing and Crazy Mountain Brewing as well as Boulder Brewing, Aspen
Brewing and Alaska brewing. Several vintners were also present from the U.S. and around the
globe, including California and Italy.
The 2nd annual USA Pro Cycling Challenge rode through Avon for the Stage 4 finish in Beaver
Creek on August 23 closing Highway 6, and impacting Post Boulevard, Avon Road and bus
service. The Town saw a significant increase in its August sales tax and accommodation taxes
likely due to these events, as well as a higher volume of guests escaping the high temperatures on
the Front Range.
Eagle Valley Land Exchange
The Eagle Valley Land Exchange took a large step towards completion in the fall when the
multiple parties signed the final documents, and Eagle County and the Town of Avon authorized
the release of funds to complete the exchange. The Land Exchange is a cooperative venture
between the Town of Avon, Eagle County, Colorado State Land Board, Eagle County Land
Trust, and the United States Forest Service (USFS); the parties will be trading 10 separate
parcels of land along the I-70 corridor from Edwards to Vail. As part of the exchange, Avon will
receive two parcels totaling approximately 564 acres with the town contributing $1.1 million into
the total transaction. The first parcel of 478 acres, identified as West Avon and known as Beaver
Creek Point, sits between the Wildridge neighborhood and the Singletree neighborhood in
Edwards. The second parcel of 85.99 acres, identified as Forest Service Village, is located to the
east of Avon on the north side of Interstate -70. These parcels are a part of the Town's Trails and
Recreation Plan and provide essential open space buffers between Singletree and Wildridge.
Portions of each parcel will be placed in a conservation easement that will perpetually and
permanently be preserved as open space for public enjoyment.
viii
2012 Metcalf Road Drainage Project
In fall 2012, the Town completed the final phase of a multi-year drainage improvements project
along Metcalf Gulch. Previous phases included a channel enlargement around the Aspens
Trailer Park and culvert enlargement under Interstate I-70 and Nottingham Road. Drainage
infrastructure along Metcalf Road was improved in order to reduce the potential of a wash-out of
Metcalf Road during a large storm event. The project included the removal of a 48" diameter
culvert and replacing it with two 66 inch by 51 inch culverts, 4 culvert enlargements and the
relocation of several underground utilities.
I-70 Regional Transportation Operations Facility
The Avon Town Council, along with representatives from Eagle County, the Federal Transit
Administration (FTA), Colorado Department of Transportation (CDOT), Colorado Association
of Transit Agencies (CASTA), as well as members of the public, project designers, and town
staff celebrated the ground breaking of the I-70 Regional Transportation Operations Facility at
Avon's Swift Gulch transit complex in June.
The I-70 Regional Transportation Operations Facility allows the Town of Avon and ECO Transit
to provide and support the growing transit needs of the community. The transit facility was
contemplated in the Town's Master Transportation Plan, which supports efforts to enhance
regional transit services. The project is funded by the Federal Transit Administration Capital
Investment Grant in the amount of $7.5 million, Federal Transit Administration Better Bus and
Bus Facility Grant in the amount of $367,323, and is receiving $1 million in Colorado FASTER
Transit funds through the Colorado Department of Transportation. The Town of Avon is also
contributing $3 million.
This facility hopes to house two public transit agencies, Avon Transit and ECO Transit, and will
include indoor parking for 24 buses with outdoor parking for 4 more, a wash and service bay,
money room, break room, and radio dispatch office. Changes to the site include paving for bus
circulation, outdoor fueling for gasoline and diesel, and improved site lighting. The project is
anticipated to be completed by the fall of 2013 and is vital to the Town's vision for a transit -
oriented development land plan.
Town of Avon v. Traer Creek Metropolitan District, 2008 CV 385, Traer Creek LLC, et al v
Town of Avon, 2010 CV 316
The Town of Avon filed a lawsuit in fall of 2008 against Traer Creek Metropolitan District
asserting various breach of contract claims under the 1998 Village (at Avon) Annexation and
Development Agreement for the failure of Traer Creek Metropolitan District to make payments
to the Town of Avon. Traer Creek Metropolitan District asserted various counterclaims
regarding interpretation of the 1998 Village (at Avon) Annexation and Development Agreement.
In spring of 2010, Traer Creek LLC filed a lawsuit against the Town of Avon for Avon's
decision to not place the Traer Creek Plaza condominium application on the Town Council's
agenda in accordance with provisions of the Avon Municipal Code. The two cases were
consolidated in 2010 and grew in complexity with numerous claims and counterclaims. In
October of 2011, the parties executed a Settlement Term Sheet in an effort to stop the on-going
litigation battle and try to come to some resolution on matters moving forward. All of the parties
expended significant effort in settlement negotiations over many months to overcome difficult
financial challenges and legal disputes.
ix
In November 2012, the Town of Avon, Traer Creek LLC, Traer Creek Metropolitan District and
BNP Paribas reached agreement on major components of litigation settlement, including
amendments to the Consolidated Annexation and Development Agreement (CARADA) and
amendments to the PUD Guide and PUD Plan Map. The foundation of the agreement was
predicated in the Settlement Term Sheet from October 2011.
The approval by the Avon Town Council was the result of lengthy negotiations and review by all
parties and numerous public hearings. Although formal dismissal of the litigation was not
immediate, the parties share a commitment to implement the settlement. Implementation of the
settlement will enable the Town to receive additional revenues to fund the services it provides to
the Village at (Avon). Traer Creek Metropolitan District can refinance its existing bonds with
support by BNP Paribas. The settlement will also allow the Upper Eagle Regional Water
Authority to construct a two million gallon water storage tank to serve the community.
Development of The Village at (Avon) can continue when settlement is completed. Court
dismissal of the litigation is expected when the escrow agreement and conveyance documents are
complete sometime in early 2013.
2013 BUDGET HIGHLIGHTS
The 2013 budget reflects the Town's continued economic recovery while continuing to place an
emphasis on the Town's priorities in balancing its budget while maintaining service levels,
addressing personnel compensation and eliminating the Town's furlough program, and
prioritizing its capital replacement and improvement projects.
Personnel
In response to feedback from department directors and employees, management's number one
priority for the 2013 budget was the elimination of the Town's furlough program that had been in
place since May of 2009. The 2013 budget reflects the discontinuation of this program — and the
corresponding increase in salaries and wages, the equivalent of more than four full-time
employees. In addition, because of the Town's strong sales tax performance in the summer
months and Town departments' commitment to keep 2013 appropriations flat, the remaining 1%
across-the-board salary reduction that was still in place in 2012 has been restored effective
January 1, 2013. Finally, the Town's pay for performance program that was discontinued in
2009 has been resorted and a 3% merit pool added to the budget for 2013.
The Town lost two key positions in 2012 — the Community Development Director and the Public
Works Director — and continues to evaluate the replacement of these positions in 2013.
In January 2012, employees with families and/or spouses began a 10% contribution towards their
health insurance benefit, which was previously offered at no cost. In 2013, single employees
will also be required to make a 10% contribution towards health care costs, and contributions
across-the-board will be adjusted slightly upward due to continued insurance cost increases.
The table below outlines the changes in personnel costs over time. The graph shows an upward
trend in 2012 due to the restoration of 1% of the 2% employee salary cut, and an upward
continuation due to the 2013 changes outlined above. Total personnel costs remain
approximately $1 million below 2008 levels.
X
Economic Development
In 2012, the Town created a new program budget specifically for economic development and
related expenditures. The intent is to prioritize funding for research and events that will aid in
reviving our local economic climate. For the 2013 budget, the Town Council added funding for
the Entrepreneurs Base Camp, a workspace of the Vail Leadership Institute, which serves as an
incubator and accelerator blending leadership development with business planning. The facility
combines people, thinking and resources in a collaborative environment with the goal of building
excellent, ethical and enduring businesses. In addition, funding was approved for the 2013
Women's Birds of Prey World Cup ski racing event that will be held the week after the men's
event in December 2013.
Economic Development in CIP
The Town has identified available funds in its capital improvement long-range plan for economic
development purposes. Although not yet specifically defined the funds could be used to
incentivize development or redevelopment in Avon.
Grant Funding
In order to manage the pressures of a slowly recovering economy and a tightening budget, staff
has been encouraged to more aggressively pursue grant funding to cover costs and reduce
expenses. Without grant funding several of the projects that have or are set to be completed
would not be financially conceivable. Grant -funded projects in the 2013 budget include the
following:
• US 6 Trail — Avon Road to Post Blvd
The Town of Avon, the ECO Trails Department, and Eagle -Vail Metropolitan District
partnered to apply for a grant to construct a trail on the north side of US 6 from Avon
Xi
Road to Post Blvd. The entities were awarded a $355,000 grant from CDOT for the
project with the remainder funded by the ECO Trails Department. This is the first part of
a three-phase project. The other two phases are a bridge across the Eagle River adjacent
to Avon Road and extending the trail from Post Blvd to the I-70 Eagle -Vail interchange.
This project was delayed from 2012 to 2013 because of budget and right-of-way
concerns.
• Eagle River Bridge at Avon Road
This project is a partnership with the ECO trail committee and both parties are applying
to obtain GOCO grants in order to construct a bridge for a pedestrian and bicycle trail
across the Eagle River adjacent to Avon Road. The trail will connect the existing core
trail on the north side of the river with the trail to be constructed along the north side of
US 6 in 2013. The entities have so far received a $497,000 GOCO grants to assist in
construction.
Avon Mall
In 2012, the Avon Town Council approved a plan for the Avon Mall that would create a more
pedestrian -friendly walkway between Benchmark Road, Avon Station, the Town's transit center,
and Lettuce Shed Lane. Improvements to the area included a new public plaza at Benchmark
Road, outdoor cafe seating, benches, way finding signs, and landscaping. Landscape work in
2012 included removal of overgrown trees and ground cover, and the demolition of the old
transit building on Benchmark Road. In late summer of 2012, a development application was
received from Wyndham Vacation Resorts, a world leader in vacation ownership and
transferrable timeshare products. The application is for the development of a 58 -unit timeshare
and mixed-use project located at 75 Benchmark Rd., directly across from Avon Station and
contiguous to lettuce Shed Lane. Due to the proximity of this development to the Avon Mall and
the timing of construction, it was decided to delay the Avon Mall project until 2014.
Asset Management
In an effort to maintain a healthy fund balance and reduce the financial impacts of a continuing
slow economic recovery, the Town has continued to carefully manage its scheduled replacement
of its fleet and other equipment. The useful lives of many items such as vehicles, machinery, and
various types of equipment have been extended, providing an immediate cost savings to the
town. Though deferring asset replacement reduces expenses from the direct cost of purchasing a
replacement asset, it is not a long-term solution to the Town's budgetary difficulties. As the
lives of the assets increase, so do the maintenance costs associated with the asset. The Town
must eventually return to a more appropriate replacement schedule so that the cost of
maintaining assets over time is not more than the cost to replace them.
Financial Overview
As adopted by the Town Council on November 13, 2012, the Town's total appropriations for
2013 equal $23,320,096. Total estimated revenues for 2013 are $21,104,158, and estimated
ending fund balances are $12,069,022. Expenditures exceed revenues primarily due to the
spend -down of fund balances in the water fund, urban renewal fund, community enhancement
fund, and capital projects fund for various capital improvement projects.
xii
Taxes make up 68.25% of estimated operating revenues, with charges for services making up
20.74% and intergovernmental revenues 5.32%. Public works, engineering, and utilities
constitute the highest percentage of expenditures at 18.59%, with capital improvements and
equipment replacement at 17.76%, transportation and fleet maintenance expenditures at 12.6%,
public safety at 13.31 %, and general government/fmance and recreation making up 13.84% and
12.18%, respectively.
General Fund revenues are estimated at $12,101,354 in 2013, with taxes making up the majority
($8,953,370; 73.99%) of operating revenues. Sales and accommodation tax collections represent
74.66% of total taxes, with general property taxes representing 18.19%.
Appropriations for general fund operating expenditures for 2013 total $11,413,665.
Expenditures for public works make up the largest portion, equaling approximately 28% of
general operating expenditures for 2013. Recreational expenditures make up an additional
20.87% of general operating expenditures, public safety 22.81%, general government 23.7%, and
community development 4.62%.
The fund balance of the General Fund is budgeted to increase by $260 in 2013 to an estimated
ending balance of $3,468,842. The estimated ending fund balance represents 28.08% of 2013
general fund appropriations or the equivalent of 3.5 months of operations. The Town has felt it
necessary to retain this level of fund balance because of its heavy reliance on sales and property
tax revenues. The Town's position as a resort community also places a heavy reliance upon
several other factors including weather, the national economy, and tourism in general. The
Town's fund balance provides the resources necessary to be more adaptable to the short-term
financial environment and limits the need for capital financing. It is also important to have the
capacity to meet the operational impacts of redevelopment until the efforts can generate a
stabilized income.
Capital improvements spending in the Capital Projects Fund will total $3,841,343 in 2013.
Major projects include the Nottingham Lake liner replacement of $1,250,000 and the heat
recovery expansion of $350,000. In addition, several projects budgeted in 2012 will carry over
into 2013 including the construction of the I-70 Regional Transportation Facilities project, the
U.S Forest Service land swap, and the US Hwy 6 Trail Projects — Avon Road to Post Blvd and
the Eagle River Bridge at Avon Road. Appropriations have also been made annual paving and
road improvements, and communications and e -Gov related projects.
The Town collects a 2% tax from all sales of real property within the Town that is dedicated for
capital improvement projects. Real estate transfer tax collections totaled $1,616,982 in 2011, are
estimated at $1,400,000 for 2012, and are budgeted to increase in 2013 to $1,500,000. Demand
appears to be growing for residential real estate while supply dwindles, and local construction
contractors indicate a growing demand for work in Eagle County.
Proposed debt service fund appropriations equal $1,261,806 for 2013. Revenues for payment of
debt service come from property tax revenues, including tax increment, sales tax revenues and
interest earnings.
Appropriations for the Transit Enterprise Fund total $1,007,440 in 2013. Estimated revenues
total $156,817,000 of this amount, $800,000 is budgeted to be received as a subsidy from the
Town's General Fund. Other revenue includes property taxes of $40,317 from General
Improvement District No. 1, charges for services of $90,000 for transit service for the Beaver
Creek Skier and Restaurant shuttles, $22,500 for the lease of bus parking spaces, and $4,000 in
advertising revenues.
The Town's net assessed valuation declined by 1.45% in 2012 to a total value of $180,420,250.
The Town's mill rate for general operating purposes will remain at 8.956 mills, while the mill
rate for debt service will decrease from 3.116 to 3.027 mills. This decrease will allow property
tax revenues in the debt service fund to match a slightly reduced amount of debt service as
compared to the previous year.
Sales tax revenues for 2013 are budgeted to grow 3% compared to revised 2012 estimates, while
accommodations tax is budgeted to increase by 5%. Both 2012 sales tax revenues and
accommodation tax revenues were revised up from the original budget due to a strong summer
and a continuing recovering economy.
$4,300,000
$4,200,000
$4,100,000
$4,000,000
$3,900,000
$3,800,000
$3,700,000
$3,600,000
$3,500,000
$3,400,000
YTD January - September Sales Tax Collections
Preparation of this budget represents a significant effort on the part of department directors and
their staff. These are the people who make important decisions every day regarding their
budgets and how they are managed. Their commitment to financial management and efficient
and effective operation of their departments is the key to making the most of every taxpayer
dollar spent.
None of this effort would have been possible without the continuing support and direction of the
Town Council. As representatives of the public interest of the Town of Avon, they have spent a
considerable amount of time and energy in governing the process of preparing this document.
Thank you to all who participated in this effort.
Respectfully submitted,
G
tty cKenny
Act' r
rlv
r
Scott Wright
Finance Director
TOWN OF AVON
Financial Overview
REVENUES
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Transfers -In From Other Funds
Capital Lease Proceeds
TOTAL REVENUES
EXPENDITURES
General Government and Finance
Community Development
Public Safety
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Debt Service
Capital Improvements and Equipment Replacement
Other Uses
Transfers -Out To Other Funds
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
TOTAL - ALL MNAS
Original or
Prev. Amend
Actual Budget
2011 2012
Final
11,788,802 $
Revised
Proposed
Budget
Budget
2012
2013
$ 12,123,774
11,788,802 $
11,398,717 $
11,793,748
219,265
265,600
195,600
325,600
1,164,171
12,052,551
12,075,566
918,883
3,553,833
3,813,844
3,173,021
3,584,235
197,103
204,250
173,750
177,750
87,099
181,316
68,663
71,525
379,383
373,780
365,684
409,180
17,724,628 28,680,143 27,451,001 17,280,921
64,972 38,700 108,700 11,000
2,325,335 3,306,001 3,109,493 3,757,237
563,811 260,000 260,000 55,000
20,678,746 32,284,844 30,929,194 21,104,158
3,411,329
2,841,750
2,986,291
2,707,571
519,268
530,633
431,971
526,808
2,516,612
2,518,896
2,568,767
2,603,773
3,429,238
3,424,684
3,480,400
3,637,397
2,921,284
3,058,059
2,770,640
2,465,094
2,054,477
2,358,678
2,274,856
2,382,087
14,852,208 14,732,700 14,512,925 14,322,730
1,777,902 1,754,973 1,757,711 1,765,791
1,637,893 17,701,884 16,601,016 3,474,338
2,315,515 3,406,001 3,110,393 3,757,237
20,583,518 37,595,558 35,982,045 23,320,096
95,228 (5,310,714) (5,052,851) (2,215,938)
19,242,583 20,203,841 19,337,811 14,284,960
$ 19,337,811 $ 14,893,127 $ 14,284,960 $ 12,069,022
Section I, Page 1
TOWN OF AVON
Financial Overview
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Transfers -In From Other Funds
TOTAL REVENUES
EXPENDITURES
General Government, Housing and Finance
Community Development
Police
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Debt Service
Capital Expenditures
Other Uses
25,000 - - - - -
227,571 290,000 - - - -
12,353,925 290,000 759,446 75,000 397,000 -
2,704,921 - 950 - 1,700
526,808 - - - - -
2,603,773 - - - - -
3,196,076 300,700 - - 140,621 -
2,382,087 - - - - -
11,413,665 300,700 950 - 140,621 1,700
503,985
358,743
Transfers -Out To Other Funds
940,000
-
275,000
350,000
1,250,000
TOTAL - BY FUND
TOTAL EXPENDITURES
12,353,665
300,700
1,138,678
350,000
Special Revenue Funds
1,700
Town
Urban
Community
Affordable
NET SOURCE (USE) OF FUNDS
General Center
Renewal
Enhancement
Water Housing
(993,621)
Fund West
Fund
Fund
Fund Fund
REVENUE
460,468
1,663,063
535,975
Taxes
$ 8,953,370 $ - $
753,921
$ - $
- $ -
Licenses and Permits
325,600 -
-
-
- -
Intergovernmental
918,883 -
-
-
- -
Charges for Services
1,369,571 -
-
-
397,000 -
Fines and Forfeitures
177,750 -
-
-
- -
Investment Earnings
50,000 -
5,525
- -
Other Revenue
306,180 -
-
75.000
- -
Total Operating Revenues
12,101,354 -
759,446
75,000
397,000 -
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Transfers -In From Other Funds
TOTAL REVENUES
EXPENDITURES
General Government, Housing and Finance
Community Development
Police
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Debt Service
Capital Expenditures
Other Uses
25,000 - - - - -
227,571 290,000 - - - -
12,353,925 290,000 759,446 75,000 397,000 -
2,704,921 - 950 - 1,700
526,808 - - - - -
2,603,773 - - - - -
3,196,076 300,700 - - 140,621 -
2,382,087 - - - - -
11,413,665 300,700 950 - 140,621 1,700
503,985
358,743
Transfers -Out To Other Funds
940,000
-
275,000
350,000
1,250,000
-
TOTAL EXPENDITURES
12,353,665
300,700
1,138,678
350,000
1,390,621
1,700
NET SOURCE (USE) OF FUNDS
260
(10,700)
(379,232)
(275,000)
(993,621)
(1,700)
FUND BALANCES, Beginning of Year
3,468,582
26,773
1,170,387
460,468
1,663,063
535,975
FUND BALANCES, End of Year
$ 3,468,842
$ 16,073
$ 791,155
$ 185,468
$ 669,442 $
534,275
Section I, Page 2
TOWN OF AVON
Financial Overview
T+OTAi. - BY BUND
Debt Service
68.25%
Internal
Facilities Fund
Capital
Enterprise Funds Service Percent
Reserve Bond
Projects
Transit Fleet Equipment of
Fund Redemption
Fund
Fund Maintenance Replacement Total Total
$ - $ 546,140 $ 1,500,000 $ 40,317 $
90,000
1,000 15,000 -
- 1,500 26,500
- 547,140 1,516,500 156,817
- $ - $ 11,793,748
68.25%
- - 325,600
1.88%
- - 918,883
5.32%
1,277,629 450,035 3,584,235
20.74%
- - 177,750
1.03%
- - 71,525
0.41%
- - 409,180
2.37%
- 1,261,806 - - - - 1,765,791
1,277,629 450,035 17,280,921 1
100.00%
- - - 11,000 11,000
- - - 30,000 - 55,000
714,666 1,600,000 800,000 125,000 - 3,757,237
- 1,261.806 3,116,500 956,817 1,432,629 461,035 21,104,158
2,707,571
18.90%
_ 526,808
3.68%
- 2,603,773
18.18%
- - - - - - 3,637,397
25.40%
- - - 1,007,440 1,457,654 - 2,465,094
17.21%
- - - 2,382,087
16.63%
- - - 1,007,440 1,457,654 - 14,322,730
100.00%
- 1,261,806 - - - - 1,765,791
- - 2,899,106 - - 216,489 3,474,338
- - 942,237 - - - 3,757,237
- 1,261,806 3,841,343 1,007,440 1,457,654 216,489 23,320,096
- (724,843) (50,623) (25,025) 244,546 (2,215,938)
413,251 494,552 2,907,569 564,658 450,884 2,128,798 14,284,960
$ 413,251 $ 494,552 $ 2,182,726 $ 514,035 $ 425,859 $ 2,373,344 $ 12,069.022
Section I, Page 3
Enterprise Funds
7.79%
Equipn
Special Revenue Funds
TOWN OF AVON
Financial Overview
FUND BALANCES
2013 Fund Balances
By Fund
General Fund
1Q '7AO,-
Special Revenue Fund!
29.89%
Enterprise Funds
7.11%
4.10%
'und
2012 Fund Balances
By Fund General Fund
Ll,U 1'1111Y1I1 !\Y�114YYI IIYIIL - -
0
14.90% °
Fund Balances
General Fund
Capital Projects Fund
Bond Reserves
Equipment Replacement
Enterprise Funds
Special Revenue Funds
Total
gal Projects Fund
20.35%
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget
2011 2012
2012 2013
$ 3,787,944 $ 5,705,906 $ 3,468,582 $ 3,468,842
7,072,741
2,267,038
2,907,569
2,182,726
494,552
502,885
494,552
494,552
1,982,423
2,104,998
2,128,798
2,373,344
1,256,003
960,231
1,015,542
939,894
4,744,148
3,352,069
4,269,917
2,609,664
$ 19,337,811
$ 14,893,127 $
14,284,960
$ 12,069,022
Section I, Page 4
Charges fc
20.
Intergoverna
5.32%
TOWN OF AVON
Financial Overview
2013 TOTAL OPERATING REVENUES
By Major Source
C
Intergovei
43.9
fixes
68.25%
2012 TOTAL OPERATING REVENUES
By Major Source
—_:... I icpncoc PnPc "thar
Section I, Page A-1
TOWN OF AVON
Financial Overview
REVENUES
The Town of Avon anticipates collecting approximately $11,793,748 or sixty-eight percent (68%) of its
operating revenues, through an assortment of taxes in 2013. The chart and table below depicts the amount
and type of taxes projected for 2013.
. L
Utility Tax
1.14%
Sales T
50.12%
2013 TAXES
Accomodations Tax By Type
R 790/ Franchise Fees
'roperty Tax
18%
pecific Ownership Tax
0.85%
Real Estate Transfer Tax
12.72%
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town
also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town.
Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital
improvement projects.
Section I, Page A-2
Original or
Final
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget
2011
2012
2012
2013
TAXES
General Property Tax
3,712,678
2,915,266
2,993,346
2,969,436
Specific Ownership Tax
93,596
100,000
97,500
100,000
Real Estate Transfer Tax
1,616,982
1,273,838
1,400,000
1,500,000
Sales Tax
5,461,559
5,546,789
5,642,671
5,911,352
Payments In -Lieu -Of Sales Tax
-
684,988
-
-
Utility Tax
125,155
150,000
130,000
135,000
Accomodations Tax
746,026
747,921
755,200
792,960
Franchise Fees
367,778
370,000
380,000
385,000
Total Taxes
$ 12,123,774
$ 11,788,802
$ 11,398,717
$11,793,748
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town
also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town.
Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital
improvement projects.
Section I, Page A-2
TOWN OF AVON
Financial Overview
Revenues
Property Tax
For 2013, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will decrease from 3.116 to 3.027 mills due to a small decrease in the Town's debt
service costs. In addition, the Avon Urban Renewal Authority has budgeted $753,921 in property tax
increment. Total property tax revenues for the Town are budgeted at $2,969,436 or 25.21 % of total tax
revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the
Historical Assessed Values
$250,000,000 -- -- - - - - - - -- - — -- -
i
$200,000,000 -- - - — -
$150,000,000
$100,000,000
I $50,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
I
$500,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Year
Property Tax Levy
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Year
Section I, Page A-3
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page A-4
Capital Improvements
and Equipment
Replacement
17.76%
Debt Service
9.03%
Recreation e
12.1
TOWN OF AVON
Financial Overview
2013 TOTAL EXPENDITURES
By Major Function
General Government and
Finance Community Development
13.84% 2.690/
Public Safety
13.31%
Transportation and Fleet
Maintenance
12.60%
Capital Improvements
and Equipment
Replacement
50.50%
2012 TOTAL EXPENDITURES
By Major Function
General Government Community
and Finance Development
!ties
Puhlic Safety
7.81%
Recreation and Culture
6.92%
Section I. Page B-1
lic Works, I
ng and Utilities
0.59%
ation and Fleet
ntenance
3.43%
Capital Projects
Fund
11.46%
Debt Service Fu
5.41%
TOWN OF AVON
Financial Overview
EXPENDITURES
2013 TOTAL EXPENDITURES
By Fund Type
Equipment
Fleet Maintenance Fund Replacement Fund
6.25% 1 mo/
13.64%
General Fund
52.97%
Total 17,048,255 33,938,607 32,613,381 20,638,513
Proprietary Fund Types:
Transit Fund 1,328,024 1,391,607 1,384,404 1,007,440
Fleet Maintenance Fund 1,593,260 1,666,452 1,386,236 1,457,654
Equipment Replacement Fund 613,979 598,892 598,024 216,489
Total
3,535,263
Original or
Final
2,681,583
TOTAL EXPENDITURES
$ 20,583,518
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget
2011
2012
2012
2013
EXPENDITURES
Governmental Funds:
General Fund
$ 12,453,582
$ 12,076,770
$ 12,133,611
$ 12,353,665
Special Revenue Funds
1,376,542
2,805,044
2,033,280
3,181,699
Debt Service Funds
1,273,264
1,264,800
1,264,800
1,261,806
Capital Projects Fund
1,944,867
17,791,993
17,181,690
3,841,343
Total 17,048,255 33,938,607 32,613,381 20,638,513
Proprietary Fund Types:
Transit Fund 1,328,024 1,391,607 1,384,404 1,007,440
Fleet Maintenance Fund 1,593,260 1,666,452 1,386,236 1,457,654
Equipment Replacement Fund 613,979 598,892 598,024 216,489
Total
3,535,263
3,656,951
3,368,664
2,681,583
TOTAL EXPENDITURES
$ 20,583,518
$ 37,595,558
$ 35,982,045
$ 23,320,096
Section i, Page B-2
TOWN OF AVON
Financial Overview
2013 TOTAL OPERATING EXPENDITURES
By Category
Cnnital nutlav
Other Operatinc
19.05%
Contracted Services
9.73%
2012 TOTAL OPER
By C
Debt Service
3.32%
Other Operating Costs _ �1
18.37%
Contracted Services.
10.85%
Commodities
8.34%
OPERATING EXPENDITURES
Personnel
Commodities
Contracted Services
Other Operating Costs
Debt Service
Capital Outlay
Total Operating Expenditures
Original or
Prev. Amend.
Actual Budget
2011 2012
Final
Revised Proposed
Budget Budget
2012 2013
$ 7,785,247 $ 8,033,177 $ 8,088,494 $ 8,409,510
1,205,874
1,328,041
1,210,708
1,266, 037
2,276, 818
1,635,094
1,574,487
1,393,828
2,778,330
2,825,981
2,666,662
2,728,708
374,921
432,947
481,846
404,497
431,018
477,460
490,728
120,150
$ 14,852,208 $ 14,732,700 $ 14,512,925 $ 14,322,730
Section I, Page B-3
Insuranc
18.29%
Overtime & Other Misc
Wages
2.96%
TOWN OF AVON
Financial Overview
EXPENDITURES
2013 PERSONNEL EXPENDITURES
Retirement r)thpr RAnpfir
Q
PTS Emplo
10.00%
2012 PERSONNEL EXPENDITURES
Other Benefits
Retirement0.51 %
Taxes 7.12%
1.00%
Insurance
16.90%
Overtime & Other Misc. J
Wages
3.03%
PTS Employees
10.26%
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees
PTS Employees
Overtime & Other Misc. Wages
Benefits:
Insurance
Taxes
Retirement
Other Benefits
Total Personnel Costs
Full-time Employees
60.26%
Full-time Employees
61.17%
Original or Final
Prev. Amend. Revised
Actual Budget Budget
2011 2012 2012
$ 4,889,433 $ 4,887,311 $ 4,947,614
711,268 829,319 829,820
209,800 248,640 245,326
Proposed
Budget
2013
$ 5,067,342
841,197
248,790
1,423, 025
1,374,517
1,366,754
1,538,292
76,254
80,813
81,117
86,559
437,027
569,291
576,282
584,345
38,440
43,286
41,581
42,985
$ 7,785,247 $ 8,033,177 $ 8,088,494 $ 8,409,510
Section I, Page B-4
MUNICIPAL SERVICES
Capital Projects Fund #41
REVENUES
Taxes
Intergovernmental
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources:
Transfer In - Community Enhancement Fund
Transfer In - Water Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Capital Improvements:
Facilities
Land and Land Improvements
Roads and Streets
Utilities
Recreation
Water Fund Projects
Communications and Technology
Strategic Planning
Other
Total Capital Improvements
Other Uses
Operating Transfer -Out - General Fund
Operating Transfer Out - URA
Operating Transfer -Out - Debt Service Fund
Total Other Uses
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCE, Beginning of Year
Fund Summary
Original or
Final
11,970,832
Prev. Amend.
Revised
Proposed
Actual Budget
Budget
Budget
2011 2012
2012
2013
$ 1,616,982 $ 1,273,838 $ 1,400,000 $ 1,500,000
240,093 10, 849, 323 10, 868, 323 -
47,261 88,059 15,000 15,000
25,510 1,500 1,500 1,500
1,929,846 12,212,720 12,284,823 1,516,500
- - - 350,000
118,305 690,000 731,695 1,250,000
118,305 690,000 731,695 1,600,000
2,048,151 12,902,720 13,016,518 3,116,500
596,215
11,970,832
11,970,832
80,000
105,117
1,000,000
1,000,000
50,000
6,810
2,260,000
2,230,000
250,000
38,229
73,855
73,855
350,000
201,695
648,305
678,305
1,250,000
2,366
-
-
139,106
-
650,000
-
780,000
32,225
-
-
-
982,657
16,602,992
15,952,992
2,899,106
235,530 178,857
217,204 227,571
- 300,000
300,000 -
726,680 710,144
711,494 714,666
962,210 1,189,001
1,228,698 942,237
1,944,867 17,791,993 17,181,690 3,841,343
103,284 (4,889,273) (4,165,172) (724,843)
6,969,457 7,156,311 7,072,741 2,907,569
FUND BALANCE, End of Year $ 7,072,741 $ 2,267,038 $ 2,907,569 $ 2,182,726
Section I, Page C-1
MUNICIPAL SERVICES
Capital Projects Fund #41
50000 TOTAL REVENUES $ 1,929,846 $ 12,212,720 $ 12,284,823 $ 1,516,500
Section I, Page C-2
Intergovernmental:
Revenue Detail
53150
FTA 90 SGR
21,112
7,500,000
7,500,000 -
53151
FTA 84 BBF
Original or
Final
367,323 -
53152
FTA/CDOT - ARRA
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Number Description
2011
2012
2012
2013
Taxes:
GOCO Grant - Eagle River Bridge
-
497,000
497,000 -
51401 Real Estate Transfer Tax
$ 1,616,982
$ 1,273,838 $
1,400,000
$ 1,500,000
Local Government/Other Agency:
51000 Total Taxes
1,616,982
1,273,838
1.400,000
1,500,000
50000 TOTAL REVENUES $ 1,929,846 $ 12,212,720 $ 12,284,823 $ 1,516,500
Section I, Page C-2
Intergovernmental:
Federal/State Grants:
53150
FTA 90 SGR
21,112
7,500,000
7,500,000 -
53151
FTA 84 BBF
211,981
367,323
367,323 -
53152
FTA/CDOT - ARRA
-
530,000
530,000 -
53153
FHWA/CDOT Hwy Trail Proj: Avon Rd -Post Blvd
-
355,000
355,000 -
53205
CDOT FASTER
-
1,000,000
1,000,000 -
53202
GOCO Grant - Eagle River Bridge
-
497,000
497,000 -
53299
Other State Grants - Water Wheel
-
-
19,000
Local Government/Other Agency:
53402
Eagle County Grants
7,000
600,000
600,000 -
53000
Total Intergovernmental
240,093
10,849,323
10,868,323 -
Investment Earnings:
57101
Interest Earnings
47,261
88,059
15,000 15,000
Other Revenues:
58104
Fireplace Fees
-
1,500
1,500 1,500
58999
Miscellaneous Revenue
25,510
-
- -
58000
Total Other Revenues
25,510
1,500
1,500 1,500
50000 TOTAL REVENUES $ 1,929,846 $ 12,212,720 $ 12,284,823 $ 1,516,500
Section I, Page C-2
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP Projects Inventory
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
CAPITAL IMPROVEMENT PROJECTS
General Government Facilities:
11009 Town Hall Control System
Public Works Facilites:
Public Works / Transportation Fac. Imp. Program:
13004 Transportation Facility - Non Grant Eligible Exp
13005 Lot 5, Village at Avon - PW Improvements
13007 Final Design/Eng Svcc (Grt #84)
13008 Final Design/Eng Svcc (Grt #90)
13009 Transit Facility Construction (Grt#90)
13010 Transit Facility Construction (FASTER Grant)
13011 Transit Facility Construction (ARRA Grant)
Transportation Facilites:
14004 Fuel Depot Replacement
Cultural and Recreational Facilites:
15005 Recreation Center Vapor Barrier Repair
15006 Recreation Center CMU Block Deterioration Mit.
15007 Recreation Center Roof Repair
15008 Recreation Center EPDM Replacement
Land and Land Improvements:
Parks:
21009 Forest Service Land Acquisition
21011 Nottingham Park Stage
21014 Nottingham Park Capital Improvements
21015 Nottingham Park Capital Improvements 2013 Prog.
Roads and Streets:
Streetscape:
31010 Lighting Study & Conversion
31012 1-70 Noise Reduction Design
Street Improvements:
32012 FIS Wildridge Access & Drainage Improvements
Annual Street Maintenance:
33012 2012 Paving / Road Improvements
33013 2013 Paving I Road Improvements
Multi-Modal/Altemative Mobility.
34015 US Hwy 6 Trail Project: Avon Rd -Post Blvd
34017 US Hwy 6 Eagle River Ped/Bike Bridge
$ 32,418 $
9,901 $
9,901 $
17,815
-
-
5,262
639,212
639,212
385,761
73.392
73,392
27,553
1,174,506
1,174,506
-
8,172,941
8,172,941
-
1,370,880
1,370,880
-
530,000
530,000
26,196
-
-
8,521
-
8,006
-
-
84,683
-
-
-
80,000
- 1,000,000 1,000,000
3,085 - - -
102,032 - -
- - 50,000
5,250 -
1,560 - -
- 25,000 25,000
Section I. Page C-3
300,000 270,000 -
- - 250,000
1,041,000 1,041,000 -
894,000 894,000
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP Projects Inventory
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
CAPITAL IMPROVEMENT PROJECTS
Utilities
Waste Heat Recovery Project:
41002 System Design
41003 Construction
41004 Main Street Piping Study
41005 Heat Recovery Expansion
Water Fund Projects
61006 Metcalf Road Drainage - Phase 1
61010 Nottingham Lake Liner Replacement
Strategic Planning
Development Analysis and Review:
71050 Economic Development
Planning and Consulting:
79011 2011 General Planning and Consulting
79012 2012 General Planning and Consulting
79013 2013 General Planning and Consulting
79108 Feasibility Study - Town Center West Lot B & C
Communications and Technology
Communications:
81004 VOIP Telephone System
81006 UHF Radio System and Repeater
81007 Enterprise -wide Security Camera System Upgrade
e -Gov.:
81005 Paperless Packets
81008 Digital Ticketing
Other
93011 2011 Historic Preservation
Total Capital Improvement Projects
35,553 - - -
2,676 38,855 38,855 -
- 35,000 35,000 -
- - 350,000
201,695 598,305 628,305 -
- 50,000 50.000 1,250,000
650,000 - 750,000
- 30,000
2,366 - -
- - - 34,800
- 45,515
26,950
31,841
32,225 - - -
$ 982,657 $ 16,602,992 $ 15,952,992 $ 2,899,106
Section I, Page C-4
MUNICIPAL SERVICES
Capital Project Fund #41
Ca ital Expenditures by Category and by Revenue Source
2013-2017 Financing Plan
Beainnina Fund Balance
2013-2017 Capital Costs by Category
Tranfers Out and Other
29.73%
CAPITAL COST BY CATEGORY
2013
2014
2015
2016
2017
Total
FINANCING SOURCES
$ 250,000
$ 400,000
$ 600,000
$ 750,000
$ 1,600,000
$ 3,600,000
Real Estate Transfer Tax
$ 1,500,000
$ 1,600,000
$ 1,700,000
$ 1,800,000
$ 1,900,000
$ 8,500,000
Interest Earnings
15,000
15,000
15,000
10,000
12,000
67,000
Intergovernmental
-
-
-
-
-
-
Transfers and Other
1,601,500
177,901
1,500
1,500
1,500
1,783,901
Beginning Fund Balance
2,907,569
-
-
-
-
2,907,569
TOTAL
$ 6,024,069
$ 1,792,901
$ 1,716,500
$ 1,811,500
$ 1,913,500
$ 13,258,470
CAPITAL COST BY CATEGORY
Roads and Streets
$ 250,000
$ 400,000
$ 600,000
$ 750,000
$ 1,600,000
$ 3,600,000
Facilities and Land Improvements
130,000
180,000
800,000
275,000
250,000
1,635,000
Communications and Technology
139,106
11,093
-
-
-
150,199
Utilities and Water Fund Projects
1,600,000
176,401
-
-
-
1,776,401
Strategic Planning
780,000
-
10,000
60,000
-
850,000
Tranfers Out and Other
942,237
948,227
491,261
499,604
508,014
3,389,343
TOTAL
$ 3,841,343
$ 1,715,721
$ 1,901,261
$ 1,584,604
$ 2,358,014
$ 11,400,943
Section I, Page C-5
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TOWN OF AVON
2013 CAPITAL PROJECTS FUND 5 -YEAR PLAN
PROJECT DESCRIPTIONS
(Non -Discretionary Projects)
FACILITIES
1-70 Regional Transportation Operations Facility Project
Description: The RTOF project consists of improvements to site infrastructure,
construction of a 24 -stall bus storage and maintenance facility and
relocation of the public works modular building. The project is funded
$2,100,000 of Town Funds, $7,500,000 Federal Transit Administration
Grant, $1,000,000 Colorado Department of Transportation FASTER Grant
and $523,000 American Resource and Recover Act Grant.
Status: The project construction started in June 2012 and will be completed in Fall
of 2013.
Budget: 2011 $ 413,314
2012 $11,321,719
Relocating Public Works Operations
Description: Public Works operations and modular building will be relocated at the
existing site located at 500 Swift Gulch Road to make way for new bus
storage building. The proposed improvements consist of relocating the
existing modular office facility and accessory structures 500 feet north on
the site. Also, the project includes installing improvements such as fencing
and landscaping at 375 Yoder Avenue so that some Public Works
operations can be located there.
Status: The project started in June 2012 and will be completed in 2013.
Budget: 2012 $644,474
Recreation Center EPDM Flat Roof Replacement
Description: The existing flat EPDM flat roof is approaching its 20 -year life span in 2013.
This project will replace the existing EPDM on the three flat roofs on the
recreation center.
Status: Required to maintain the Town's existing infrastructure.
Budget: 2013 $80,000
Town Hall Elevator and Boiler Replacement
Description: The existing elevator is starting to require significant maintenance and is no
longer supported by the original manufacturer. The Town Hall snowmelt
boiler is also nearing the end of its useful life and is requiring significant
maintenance efforts to keep it operating. Both of these systems need to be
replaced in the near future to stem the on-going maintenance expenses.
Status: Required to maintain Town's existing infrastructure.
Budget: 2014 $110,000
Section I, Page C-12
2013 Nottingham Park Improvements
Description: Several capital project are required in the park including upgrading the
playground equipment to meet current standards and replacing the parks
garage roof.
Status: The improvements will be installed in the summer of 2013.
Budget: $50,000
LAND AND LAND IMPROVEMENTS
Forest Service Land Acquisition
Description: Participation with the US Forest Service, Eagle County, the Colorado State
Land Board, and the Eagle Valley Land Trust, in a series of land exchanges
that will permanently protect 2,140 acres of public lands.
Status: The budget includes funds for the preparation of a preliminary and final
appraisal of Forest Service parcels which collectively contain approximately
555 acres; the previously annexed "Parcel B" property on the northwest
corner of Town containing approximately 475 acres; and the Forest Service
parcel adjacent to the Village at Avon subdivision "Planning Area M"
containing approximately 80 acres. Completion of this project will extend
into 2013.
Budget: 2012 $ 1,000,000
ROADS AND STREETS
Street Improvements:
Annual Paving/Road Improvements
Description: This project is the Town's annual street resurfacing and pavement
maintenance program, generally consisting of asphalt overlays and related
surface treatments such as curb and gutter, storm drainage repair, guardrail
adjustment, etc., where applicable.
Status: Projects will be determined annually based on various existing street
conditions with a 10 -year pavement surface lifespan typically used as a
'rule of thumb.'
Budget: 2012 $ 270,000
2013 $ 250,000
2014 $ 400,000
2015 $ 500,000
2016 $ 500,000
2017 $ 500,000
Multi-Modal/Alternative Mobility:
US 6 Trail — Avon Road to Post Blvd
Description: The Town of Avon, the ECO Trails Department, and Eagle -Vail Metropolitan
District partnered to obtain a grant application to construct a trail on the
north side of US 6 from Avon Road to Post Blvd. The entities received a
$355,000 grant from CDOT for the project from the 2012 to 2014 enhance
grant program and the remainder for the project is funded by the ECO
Section I, Page C-13
Trails Department. This is the first part of a three phase project. The other
two phases are a bridge across the Eagle River adjacent to Avon Road and
extending the trail from Post Blvd to the 1-70 Eagle -Vail interchange. The
above -ground electric lines will be placed underground along the route and
will be paid for out of the community enhancement fund.
Status: Project is funded and design will start in 2013. It was delayed from 2012 to
2013 because of budget and right-of-way issues.
Budget: 2013 $1,041,000
Eagle River Bridge at Avon Road
Description: Construct a bridge for a pedestrian and bicycle trail across the Eagle River
adjacent to Avon Road. The trail will connect the existing core trail on the
north side of the river with the trail to be constructed along the north side of
US6 in 2013. The project will be a partnership with the ECO trail committee
and both parties will apply to obtain GOCO grants. The entities have
received a $497,000 GOCO Grant to assist in construction.
Status: The project will be designed in 2011 and constructed in 2013. The project
was delayed because of budget issues related to the trail component.
Budget: 2013 $ 894,000
WATER FUND PROJECTS
Benchmark Lake at Nottingham Park Lake Liner Replacement
Description: Benchmark Lake was constructed in 1980 with a PVC liner that has an
expected 15 year life span. The liner has not been replaced and over the
last 5 -years, has deteriorated to the point where it leaks approximately 2 to
3 cfs of water. The liner will replaced with a more durable liner material and
accumulated sediment will be removed in 2013. Also, several other
improvements are planned for the lake including improving the beach area,
grading a shallow are for figure skating, replacement of irrigation intake
structure, cleaning the sediment pond and replacing several inlet pipes.
Status: The bottom of lake will be surveyed and the project designed in fall 2012.
Construction will occur in fall 2013, after the summer season ends.
Budget: 2012 $50,000
2013 $1,250,000
COMMUNICATIONS AND TECHNOLOGY
UHF Radio System and Repeater
Description: The Town currently uses Sprint / Nextel push to talk technology to
communicate among departments without the need to place a cell phone
call when they need to talk to another employee. This technology is
changing in the summer of 2013 and our testing to date has not proven to
be a satisfactory communication solution for the departments. The affected
groups are recreation special events, police department, parks, fleet and
public works. The Town owns a private UHF radio band that can be
accessed via an antenna being placed within the Town. Each department
would need to purchase radios so they would have the necessary number
to cover shifts and special events. The Nextel / Sprint push to talk phones
Section I, Page C-14
that are used only for that function would go away, saving the Town an
estimated $8,900 per year in cell phone costs. Once the radios are
purchased and the tower and antenna are installed, there are no monthly
fees associated with operation of the radio system.
Status: This is a budget estimate based on one quote the Town has received to
date. A full project RPF will be performed early in 2013 to have this
completed before the Nextel / Sprint system is changed over in the
summer.
Budget: 2013 $ 34,800
Enterprise -wide Security Camera System Upgrade
Description: Upgrade of the existing security camera system in the Recreation Center,
as well as an upgrade to the existing system in the Police Department.
This will create one central system that can be used in the Municipal
Building, the Recreation Center and the Cabin. Other locations can be
added to this system in the future. Many of the cameras in the Recreation
Center are not operational and they are all very old technology and poor
quality. This would include adding a few more cameras throughout the
Municipal Building as well as replacing all existing cameras in the
Recreation Center and the Cabin with new Ethernet networked cameras
that can be viewed from any Town of Avon network computer. This new
system will also provide the Town with video data capture for up to 30 days
at a time for historical purposes
.Status: This will allow the Town to have a centralized security camera system that
the Town of Avon Police Department is already trained and familiar with the
operation and use of.
Budget: 2013 Recreation Center $ 15,455
Rec Cabin 1,680
Police & Court area 28,380
Total Project $ 45,515
Paperless Packets
Description: There is a desire to reduce the amount of paper that is generated for each
Town Council and Planning and Zoning Commission meetings. This will
allow the Town to be more efficient in the packet preparation as well as
reduce the use of paper and supplies and reduce costs associated with
generating the paper packets. This will also require the Town to purchase
14 laptops to provide to members. We will upgrade our existing Laserfiche
environment to allow members of each group to remotely access completed
electronic packets in a secure manner. The upgrade will also feature the
use of the Laserfiche workflow product which will automatically route the
electronic files that complete the packets and have staff members sign off
on each document as it progresses through the process.
Status: Proposed time line is 2013 budget. After this upgrade the automatic
workflow process will allow for greater efficiency in the packet generation as
well as delivery of the packet securely to Town Council and Planning and
Zoning members.
Budget: 2013 Laserfiche upgrade - $12,950
Laptops (14) - $ $14,000
Section I, Page C-15
Digital Ticketing
Description: Currently all tickets issued by the police department are manually written
out by the officer at the time the ticket is issued. The ticket is then manually
entered into the Intergraph system that the police department uses for ticket
tracking purposes. The ticket is then also manually entered into the Sleuth
court system so the ticket can be tracked in the Avon Municipal Court
application. An electronic ticketing solution would allow officers to scan the
driver's license and all of that data would be captured electronically to a
handheld device. The officer can complete the ticket on the device, print
out a hard copy to give to the citizen and they are done. The electronic
information can then be downloaded from the hand held device and
automatically interfaced to the Integraph and Sleuth Court system which
would eliminate all of the duplication of effort that exists today in both
systems.
Status: This project is scheduled for a 2014 installation
Budget: 2014 $ 31,841
STRATEGIC PLANNING
Feasibility Study — Town Center West Lot B and C
Description: Hire a consultant to examine the feasibility of using tax increment financing
and other government subsidies to stimulate the development of Lot B and C, Avon
Center.
Budget: 2013 $30,000
Section I, Page C-16
TOWN OF AVON
2013 CAPITAL PROJECTS FUND 5 -YEAR PLAN
PROJECT DESCRIPTIONS
(Discretionary Projects)
FACILITIES
Fleet Maintenance Building Control Systems
Description: The Fleet Maintenance building currently does not have a control system
computer and software to operate the HVAC system. As a result, it is not
possible to properly manage the HVAC system operations and adjust the
controls. It is expected that a properly operating control system will provide
for energy savings and improved control of the building's HVAC.
Status: The project will commence in 2015 and Staff is looking at potential grant
options because the project will result in reduced energy consumption.
Budget: 2015 $100,000
Recreation Center Water Slide Replacement
Description: The large water slide at the Avon Recreation Center will be approximately
20 years old in 2016 and will have reached the end of its estimated useful
life.
Budget: 2016 $250,000
LAND AND LAND IMPROVEMENTS
Harry A. Nottingham Park Improvements Program
Overview: The Town completed the Harry A. Nottingham Park Master Plan in 2008,
which identifies and outlines a series of improvements to the park that are
required either to maintain its current functionality or to address unmet
needs of the community. The Master Plan prioritizes the improvements
over a multi-year phasing plan. $3,000,000 is proposed over the next five
years to construct the highest priority projects outlined in the Master Plan.
Nottingham Park - New Playground
Description: This project will replace the existing playground equipment with a new
facility in its current location. The Park Master Plan recommended moving
the playground to the current location of the restrooms. The location is
recommended to be changed due to funding constraints. The new
playground will be designed in 2014 for construction in 2015.
Budget: 2014 $ 70,000
2015 $ 700,000
Nottingham Park — Remodel Restrooms
Description: The existing restrooms are due for a remodel because of their location in
the park and the on-going vandalism that occurs in the facility. The
remodel will incorporate vandalism resistant fixtures and security features.
The restrooms will be designed in 2016 for 2017 construction.
Budget: 2016 $ 25,000
2017 $ 250,000
Section I, Page C-17
ROADS AND STREETS
Streetscape:
West Beaver Creek Boulevard Streetscape Improvements (Lake St. to Avon Rd.)
Description: The existing West Beaver Creek Boulevard design is based on outdated
projected traffic volumes because it was built prior to construction of the
Post Boulevard interchange and the Eagle -Vail half -diamond interchange.
The existing design is wider than required and is not pedestrian focused.
The lack of development on Lot B also resulted in discontinuous sidewalk
and the lack of a proper street crossing at Sun Road. This project will
reduce the amount of vehicular lanes, add landscaping, additional lighting,
median islands, and crosswalks to enhance pedestrian mobility and safety
from Avon Road to Lake Street. An asphalt overlay will also be included as
part of this project scope.
Status: $75,000 is budgeted in 2014 for design and $750,000 for construction of
the improvements.
Budget: 2016 $ 75,000
2017 $ 750,000
East Beaver Creek Boulevard Streetscape Improvements (Avon Rd. to BC Place)
Description: East Beaver Creek Boulevard was constructed based on higher traffic
volumes than exist today and what will occur at build -out. This has resulted
in an asphalt width larger than necessary and a vehicular orientated design.
This project will reduce the amount of vehicle lanes, add median islands
with landscaping, and incorporate traffic calming measures.
Status: The $25,000 programmed for 2016 includes design and the $250,000
programmed fro 2017 includes construction of the improvements from
approximately Avon Road to Beaver Creek Place.
Budget: 2016 $ 25,000
2017 $250,000
Metcalf Road Cliff Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback
was not stabilized during its original construction. The cliff is made up of
loose sandstone that is steadily eroding and causing the lot immediately
above to gradually erode toward the existing structure's foundations. This
project will install a retaining wall to prevent further erosion of the steep
slope.
Status: The condition of the slope does not present an immediate concern.
Therefore, the design and construction of the project has been budgeted for
2015.
Budget: 2015 $ 100,000
Multi-modal/Alternative Mobility:
Recreational Trails Program:
Nottingham Trail -Buck Creek Trail Connector
Description: This spur trail will connect the existing Nottingham Road Bike Path to the
Buck Creek Road/Nottingham Road intersection. The scope includes a
paved trail from path to Nottingham Road, pedestrian improvements at the
Section I, Page C-18
intersection, and pedestrian improvements from the intersection to the Buck
Creek Trailhead. A portion of this scope was originally proposed as part of
the postponed Nottingham Road improvement project.
Status: This project is scheduled for implementation in 2017 and is dependent on
available funding.
Budget: 2017 $ 50,000
Beaver Creek Overlook Trail Improvements
Description: This project includes resurfacing the Beaver Creek overlook trail, parking lot
and trailhead improvements. This areas' combination of accessibility and
outstanding vistas will make it a popular destination.
Status: This project is identified in the Recreational Trails Master Plan and is
scheduled for implementation in 2017.
Budget: 2017 $ 50,000
Buck Creek Trail Improvements
Description: Construction of a gravel surface trail on the east side of Buck Creek from
Swift Gulch Road north to the existing Buck Creek trailhead.
Status: The land for this project was dedicated to the Town as part of the Buck
Creek PUD.
Budget: 2016 $ 150,000
COMMUNICATIONS AND TECHNOLOGY
WebTrac
Description: The Recreation Center is moving toward using more online notifications of
programs and classes available to the public. By moving to Facebook and
sending out notifications via e-mail blasts as notifications off the website,
customers who wish to purchase a class or program will want an easy
access online link to sign up and purchase a program or a class. WebTrac
is the web -enabled version of RecTrac. RecTrac is the program that the
Recreation Center already uses to handle all daily business within the
Recreation Center. WebTrac would allow Recreation Center customers to
sign up and pay online for programs and classes offered by the Recreation
Center.
Status: This project is scheduled for a 2014 installation
Budget: 2014 $ 11,093
STRATEGIC PLANNING
General Planning and Consulting
Description: Consulting Services for Various Planning Projects That May Arise
Throughout the Year.
Status: Annual Budget Item to Address Miscellaneous Unscheduled Planning
Issues That May Occur During the Year.
Budget: 2015 $ 10,000
2016 $ 10,000
Section I, Page C-19
Parking Study — Town Center
Description: Develop a parking study that will analyze the recently adopted plans for the
Town Center area, update parking numbers, evaluate locations for
structured parking facilities and develop financing scenarios for the parking
facilities.
Budget: 2016 $ 50,000
Section I, Page C-20
MUNICIPAL SERVICES
General Fund #10
Other Uses
Transfers -Out to Town Center West Fund - 15,000 15,000 15,000
Transfers -Out to Transit 950,000 837,000 810,000 800,000
Transfers -Out to Fleet Maintenance - 100,000 100,000 125,000
Total Other Uses
950,000
952,000
925,000
940,000
Fund S> Via`
.
TOTAL EXPENDITURES
12,453,582
12,076,770
12,133,611
Original or
Final
NET SOURCE (USE) OF FUNDS
Prev. Amend.
Revised
Proposed
260
Actual
Budget
Budget
Budget
2011
2012
2012
2013
REVENUES
Taxes
$ 8,923,062
$ 9,240,349 $
8,646,022
$ 8,953,370
Licenses and Permits
219,265
265,600
195,600
325,600
Intergovernmental
916,803
909,931
901,892
918,883
Charges for Services
1,341,607
1,731,196
1,282,101
1,369,571
Fines and Forfeitures
197,103
204,250
173,750
177,750
Investment Earnings
35,954
85,000
50,000
50,000
Other Revenue
259,081
293,680
276,180
306,180
Total Operating Revenues
11,892,875
12,730,006
11,525,545
12,101,354
Other Sources
Sales of Fixed Assets
-
1,500
71,500
-
Capital Lease Proceeds
-
-
-
25,000
Transfer -In From Community Enhancement Fund
10,000
-
-
-
Transfer -In From Capital Projects Fund
245,350
178,857
217,204
227,571
Total Other Sources
255,350
180,357
288,704
252,571
TOTAL REVENUES
$ 12,148,225
$ 12,910,363 $
11,814,249
$ 12,353,925
EXPENDITURES
General Government
$ 3,409,629
$ 2,696,050 $
2,869,641
$ 2,704,921
Community Development
519,268
530,633
431,971
526,808
Public Safety
2,516,612
2,518,896
2,568,767
2,603,773
Public Works
3,003,596
3,020,513
3,063,376
3,196,076
Recreation and Culture
2,054,477
2,358,678
2,274,856
2,382,087
Total Operating Expenditures
11,503,582
11,124,770
11,208,611
11,413,665
Other Uses
Transfers -Out to Town Center West Fund - 15,000 15,000 15,000
Transfers -Out to Transit 950,000 837,000 810,000 800,000
Transfers -Out to Fleet Maintenance - 100,000 100,000 125,000
Total Other Uses
950,000
952,000
925,000
940,000
TOTAL EXPENDITURES
12,453,582
12,076,770
12,133,611
12,353,665
NET SOURCE (USE) OF FUNDS
(305,357)
833,593
(319,362)
260
FUND BALANCES, Beginning of Year 4,093,301 4,872,313 3,787,944 3,468,582
FUND BALANCES, End of Year $ 3,787,944 $ 5,705,906 $ 3,468,582 $ 3,468,842
Section I, Page D-1
MUNICIPAL SERVICES
General Fund
2013 OPERATING REVENUES
Investment Earnings
0.41%– Other Revenue
1 2.53%
Charges for Fines and Forfeitures
/o
g 1.47
Services
11.32%
Intergovernmental -
7.59% `.- -
Licenses and Permits
2.69%
2013 OPERATING EXPENDITURES
Recreation and Culture
20.87%
General Government
23.70%
:es
73.99%
Public Works Public Safety
28.00% 22.81%
Section I, Page D-2
Community Development
4.62%
Utility TED
1.51%
MUNICIPAL SERVICES
General Fund
Revenues
2013 TAXES
Other
TAXES
General Property Tax
Specific Ownership Tax
Sales Tax
Utility Tax
Accommodation Tax
Other
Payments In -Lieu -Of Sales Tax
Franchise Fees
65.80%
Original or
Prev. Amend.
Actual Budget
2011 2012
ipecific
iership Tar
1.55%
Final
Revised Proposed
Budget Budget
2012 2013
$ 2,128,948 $ 1,640,651 $ 1,640,651 $ 1,629,058
93,596
100,000
97,500
100,000
5,444,813
5,521,789
5,622,671
5,891,352
125,155
150,000
130,000
135,000
746,026
747,921
755,200
792,960
16,746
25,000
20,000
20,000
-
684,988
-
-
367,778
370,000
380,000
385,000
TOTAL TAXES $ 8,923,062 $ 9,240,349 $ 8,646,022 $ 8,953,370
Section I, Page D-3
MUNICIPAL SERVICES
General Fund
Ex endiltures
2013 OPERATING EXPENDITURES
By Object Class
Other Debt Service Other Capital Outlay
0.80% 0.73%
Other Operating
Costs
18.42%
Contracted Servi s
10.76%
Commodities
6.37% Personnel Services
62.96%
TOTAL OPERATING
EXPENDITURES $ 7,185,784 $ 723,826 $ 1,227,785 $ 2,102,349 $ 90,871 $ 83,050 $ 11,413,665
Section I, Page D-4
Other
Personnel
Contracted
Operating
Debt Capital
Services
Commodities
Services
Costs
Service Outlay
Total
EXPENDITURES
General Government
$ 1,633,134
$ 84,234
$ 491,792
$ 493,561
$ - $ 2,200 $
2,704,921
Community Development
480,149
7,599
18,668
19,792
- 600
526,808
Public Safety
1,959,371
112,454
38,020
483,928
- 10,000
2,603,773
Public Works
1,615,090
369,248
380,226
672,791
90,871 67,850
3,196,076
Recreation and Culture
1,498,040
150,291
299,079
432,277
- 2,400
2,382,087
TOTAL OPERATING
EXPENDITURES $ 7,185,784 $ 723,826 $ 1,227,785 $ 2,102,349 $ 90,871 $ 83,050 $ 11,413,665
Section I, Page D-4
MUNICIPAL SERVICES
General Fund
Section I, Page D-5
Revenue Detail
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Number
Description
2011
2012
2012
2013
Taxes:
51101
General Property Tax
$ 2,158,624
$ 1,639,601 $
1,639,601 $
1,628,008
51102
General Property Tax - Delinquent Collections
4,440
50
50
50
51103
General Property Tax - Interest
(3.296)
1,000
1,000
1,000
51104
General Property Tax - Abatements
(30,820)
-
-
-
51201
Specific Ownership Tax
93,596
100,000
97,500
100,000
51301
Sales Tax
5,444,813
5,521,789
5,622,671
5,891,352
51302
Utility Tax
125,155
150,000
130,000
135,000
51303
Accommodation Tax
746,026
747,921
755,200
792,960
51304
Penalties and Interest
16,746
15,000
15,000
15,000
51305
Sales Tax Audit Assessments
-
10,000
5,000
5,000
51306
Payments In -Lieu -Of Sales Tax
-
684,988
-
-
51402
Franchise Fees
367,778
370,000
380,000
385,000
51000
Total Taxes
8,923,062
9,240,349
8,646,022
8,953,370
Licenses and Permits:
52101
Liquor Licenses
7,358
7,500
10,000
10,000
52102
Business Licenses
19,735
20,000
20,000
20,000
52103
Contractor's Licenses
8,985
10,500
10,500
10,500
52201
Building Permits
139,467
200,000
120,000
250,000
52205
Road Cut Permits
43,695
27,500
35,000
35,000
52206
Other Licenses and Permits
25
100
100
100
52000
Total Licenses and Permits
219,265
265,600
195,600
325,600
Intergovernmental:
Federal Grants:
53106
Click It or Ticket
2,723
5,000
2,900
5,000
53107
Ballistic Vests
2,980
1,516
869
1,800
53199
Other Federal Grants
6,170
-
3,824
-
State Grants
53204
High Visibility/LEAF
34,166
20,000
36,000
36,000
Local Government/Other Agency
53402
Eagle County- Special Events Contribution
6,000
4,000
-
6,000
53402
Eagle County -Trail Safety and Repair
-
-
7,500
-
53402
Wal -mart
-
-
2,000
-
53900
Eagle River Youth Coalition
7,290
3,000
8,500
8,500
Subtotal: Grants
59,329
33,516
61,593
57,300
Section I, Page D-5
MUNICIPAL SERVICES
General Fund
Section I, Page D-6
Recreation Facility:
Revenue Detail
54601
Admission Fees
792,769
Original or
Final
790,000
54602
Program Fees
33,780
Prev. Amend.
Revised
Proposed
Account
Rentals
Actual
Budget
Budget
Budget
Number
Description
2011
2012
2012
2013
54605
State/County Shared Revenue:
8,771
9,000
9,000
9,000
53301
Conservation Trust
59,685
65,000
65,000
65,000
53302
Motor Vehicle Registration
22,524
22,000
22,000
22,000
53303
Highway User's Tax
183,947
187,615
187,615
187,615
53304
Cigarette Tax
43,780
47,000
47,000
47,000
53305
County Sales Tax
344,985
346,800
365,684
383,968
53306
Road & Bridge Fund
201,098
205,000
150,000
153,000
53308
State Severance Tax
1,455
3,000
3,000
3,000
Subtotal: Shared Revenue
857,474
876,415
840,299
861,583
53000
Total Intergovernmental
916,803
909,931
901,892
918,883
Charges for Services:
General Government:
54101
Sales of Map and Publications
452
100
100
100
54102
Photocopying Charges
906
300
300
300
54103
License Hearing Fees
75
100
100
100
54104
Other Fees and Charges
2,611
1,250
1,250
1,250
54201
Plan Check Fees
64,599
67,000
63,000
137,000
54202
Subdivision Review Fees
1,176
1,000
1,000
1,000
54203
Design Review Fees
10,436
7,500
18,700
20,000
54204
Animal Control Fees
975
2.000
1,000
1,000
54205
Abatement Services
4,147
5,500
6,500
5,500
54206
Fire Impact Fee Administration Fees
1,735
250
250
2,500
54301
Police Reports
619
1,500
1,500
600
54302
Police Extra Duty
17,220
17,000
12,600
12,600
54303
Fingerprinting Fees
6,210
4,000
4,000
4,000
54304
VIN Inspection Fees
12,000
14,000
12,500
12,500
54305
False Alarm Fees/Misc Police Dept Fees
3,050
3,500
5,500
4,500
54306
National Night Out
400
500
500
500
54399
DUI Reimbursement
6,866
3,000
9,000
3,000
54453
Village at (Avon) Municipal Services
-
356,698
-
-
Subtotal: General Govern.
133,477
485,198
137,800
206,450
Section I, Page D-6
Recreation Facility:
54601
Admission Fees
792,769
800,000
762,000
790,000
54602
Program Fees
33,780
41,805
40,000
40,000
54603
Rentals
21,838
18,800
21,240
22,000
54604
Merchandise Sales
9,621
10,000
8,000
8,000
54605
Childcare
8,771
9,000
9,000
9,000
54606
Rec Center Services
14,536
15,000
15,000
15,000
54607
Fitness Program Revenues
42,101
40,000
40,000
40,000
Section I, Page D-6
MUNICIPAL SERVICES
General Fund
Section I, Page D-7
even a Oe#all
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Number
Description
2011
2012
2012
2013
Other Recreation:
54651
Adult Program Revenues
12,294
14,000
9,000
12,000
54652
Cabin Equipment Rentals
29,395
38,669
28,000
28,000
54653
Athletic Field Rentals
3,587
4,465
4,465
4,465
54654
Cabin Concessions
3,689
5,500
5,000
5,000
54655
Youth Program Revenues
118,969
121,159
109,000
109,000
54676
Sponsorships
58,670
60,050
35,000
65,000
54678
Event Fees
58,110
67,550
58,596
15,656
Subtotal: Recreation
1,208,130
1,245,998
1,144,301
1,163,121
54000
Total Charges for Services
1,341,607
1,731,196
1,282,101
1,369,571
Fines and Forfeitures:
55101
Court Fines - Traffic
129,836
140,000
120,000
125,000
55102
Court Fines - Criminal
29,860
28,000
22,000
25,000
55103
Court Fines - Parking
9,181
11,000
5,000
5,000
55105
Court Costs
8,210
11,500
10,000
10,000
55106
Jury Fees
-
150
150
150
55107
Bond Forfeitures
500
2,000
500
500
55109
Miscellaneous Court Revenues
-
100
100
100
55110
Police Training Surcharge
13,338
11,500
12,000
12,000
55120
Police Forfeiture Revenue
6,178
-
4,000
-
55000
Total Fines and Forfeitures
197,103
204,250
173,750
177,750
Investment Earnings:
57101
Interest
35,954
85,000
50,000
50,000
57000
Total investment Earnings
35,954
85,000
50,000
50,000
Other Revenues:
58101
Recreational Amenity Fees
197,927
205,000
205,000
205,000
58109
Bond Issuance Fees
10,697
10,100
10,100
10,100
58201
Lease of Town -Owned Property
12,397
20,000
12,500
42,500
58996
Miscellaneous Reimbursements
-
8,580
8,580
8,580
58999
Miscellaneous Nonclassified Revenues
38,060
50,000
40,000
40,000
58000
Total Other Revenues
259,081
293,680
276,180
306.180
50000
TOTAL REVENUES
$ 11,892,875
$ 12,730,006
$ 11,525,545
$ 12,101,354
Section I, Page D-7
MUNICIPAL SERVICES
General Fund
D#&r#ment x enditufC nmanes
Original or Final
Prev. Amend. Revised Proposed
Dept./Div. Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Section I, Page 0-8
General Government:
Legislative:
111
Mayor and Town Council
$ 155,762 $
150,893 $
151,595 $
162,125
112
Boards and Commissions
10,598
15,306
15,306
15,306
113
Town Attorney
1,240,403
400,000
400,000
250,000
115
Town Clerk
90,374
99,307
108,818
103,011
Total Legislative
1,497,137
665,506
675,719
530,442
Judicial:
121
Municipal Court
126,902
126,544
129,866
135,292
Executive:
131
Town Manager
231,781
231,544
367,672
223,472
132
Human Resources
206,799
211,374
236,740
275,701
133
Community Relations
199,738
114,467
113,568
117,075
134
Economic Development
-
140,550
140,550
163,575
Total Executive
638,318
697,935
858,530
779,823
Finance Department:
141
Finance
612,183
658,502
667,126
699,034
143
Information Systems
255,207
301,439
301,308
318,243
149
Nondepartmental
279,882
246,124
237,092
242,087
Total Financial Administration
1,147,272
1,206,065
1,205,526
1,259,364
Total General Government
3,409,629
2,696,050
2,869,641
2,704,921
Community Development:
211
Administration
152,416
165,352
47,387
128,848
212
Planning
249,576
248,249
267,787
272,350
213
Building Inspection
117,276
117,032
116,797
125,610
Total Community Development
519,268
530,633
431,971
526,808
Police Department:
311
Administration
517,481
507,213
519,412
526,112
312
Patrol
1,901,246
1,902,803
1,943,680
1,970,259
313
Investigations
97,885
108,880
105,675
107,402
Total Police
2,516,612
2,518,896
2,568,767
2,603,773
Section I, Page 0-8
MUNICIPAL SERVICES
General Fund
NORlm--
500-70ndiW00 Summaries
Original or Final
Prev. Amend. Revised Proposed
Dept./Div. Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Section I, Page D-9
Public Works:
411
Administration
75,477
75,620
76,893
67,912
412
Engineering
259,614
184,987
260,444
263,402
413
Roads and Streets
1,520,827
1,522,218
1,501,725
1,577,709
414
Facilities Maintenance
348,195
394,103
394,033
401,949
415
Parks
799,483
843,585
830,281
885,104
Total Public Works
3,003,596
3,020,513
3,063,376
3,196,076
Recreation and Culture:
513
Special Events
302,353
348,880
298,763
333,975
514
Administration
346,064
375,631
377,472
396,475
515
Adult Programs
28,944
36,548
28,497
35,401
516
Aquatics
373,208
443,939
442,062
458,221
517
Childcare
34,769
38,487
38,507
40,631
518
Fitness
117,518
132,080
132,121
135,298
519
Front Desk
201,591
224,941
224,325
231,876
520
Maintenance
496,539
574,475
553,233
565,465
521
Youth Programs
122,232
130,123
129,296
132,837
522
Cabin
31,259
53,574
50,580
51,908
Total Recreation and Culture
2,054,477
2,358,678
2,274,856
2,382,087
TOTAL OPERATING
EXPENDITURES
$ 11,503,582 $
11,124,770 $
11,208,611 $
11,413,665
Section I, Page D-9
MUNICIPAL SERVICES
General Fund
Judicial:
121 Municipal Court
Executive:
131 Town Manager
132 Human Resources
133 Community Relations
134 Economic Development
Total Executive
Administratlon:
141 Finance Department
143 Information Systems
149 Nondepartmental
Total Administration
Total General Government
Community Development:
211 Administration
212 Planning
213 Building Inspection
Total Community Development
Public Safety:
Police Department:
311 Administration
312 Patrol
313 Investigations
Total Public Safety
109,967 500 24,200 625 - - 135,292
206,960
200
5,000
11,312 -
- 223,472
245,231
2,720
14,050
13,700 -
- 275,701
De
ar"gntal Operating
eratin Coss
47,250 -
- 117,075
-
-
-
163,575 -
- 163,575
494,116
3,020
46,850
235,837 -
Dept./
Purchased &
Other
1,633,134
84,234
Div.
493,561
Personnel
Contracted Operating
Debt
Capital
Number
Description
Services
Commodities
Services
Costs Service
Outlay
Total
General Government:
Legislative:
111
Town Council
$ 144,941
$ -
$ 1,000 $
15,084 $ -
$ 1,100 $
162,125
112
Boards and Commissions
13,306
-
-
2,000 -
-
15,306
113
Town Attorney
-
-
250,000
- -
-
250,000
115
Town Clerk
91,161
3,500
2,000
5,250 -
1,100
103,011
Total Legislative
249,408
3,500
253,000
22,334 -
2,200
530,442
Judicial:
121 Municipal Court
Executive:
131 Town Manager
132 Human Resources
133 Community Relations
134 Economic Development
Total Executive
Administratlon:
141 Finance Department
143 Information Systems
149 Nondepartmental
Total Administration
Total General Government
Community Development:
211 Administration
212 Planning
213 Building Inspection
Total Community Development
Public Safety:
Police Department:
311 Administration
312 Patrol
313 Investigations
Total Public Safety
109,967 500 24,200 625 - - 135,292
206,960
200
5,000
11,312 -
- 223,472
245,231
2,720
14,050
13,700 -
- 275,701
41,925
100
27,800
47,250 -
- 117,075
-
-
-
163,575 -
- 163,575
494,116
3,020
46,850
235,837 -
- 779,823
587,715
7,764
89,753
13,802
- - 699,034
191,928
52,950
42,284
31,081
- - 318,243
-
16,500
35,705
189,882
- - 242,087
779,643
77,214
167,742
234,765
- - 1,259,364
1,633,134
84,234
491,792
493,561
- 2,200 2,704,921
106,176
3,000
13,918
5,754
- - 128,848
262,270
3,599
750
5,131
- 600 272,350
111,703
1,000
4,000
8,907
- - 125,610
480,149
7,599
18,668
19,792
- 600 526,808
451,620
12,610
32,320
29,562
- - 526,112
1,414,076
94,830
4,500
446,853
- 10,000 1,970,259
93,675
5,014
1,200
7,513
- - 107,402
1,959,371
112,454
38,020
483,928
- 10,000 2,603,773
Section I, Page D-10
MUNICIPAL SERVICES
General Fund
M `;ainen �f'Operati► --'Costs
Dept./ Purchased & Other
Div. Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Total
Total Public Works
Public Works
513
Special Events
514
Administration
515
Adult Programs
411
Administration
36,743
5,132
12,149
11,038
- 2,850
67,912
412
Engineering
238,191
4,640
7,650
12,921
- -
263,402
413
Roads and Streets
622,313
224,346
241,667
376,161
88,222 25,000
1,577,709
414
Facility Maintenance
194,546
26,681
55,870
92,352
- 32,500
401,949
415
Parks
523,297
108,449
62,890
180,319
2,649 7,500
885,104
Total Public Works
Total Parks and Recreation
TOTAL OPERATING
EXPENDITURES
1,615,090 369,248 380,226 672,791 90,871 67,850 3,196,076
125,029
Recreation and Culture:
513
Special Events
514
Administration
515
Adult Programs
516
Aquatics
517
Child Care
518
Fitness
519
Front Desk
520
Maintenance
521
Youth Programs
522
Cabin
Total Parks and Recreation
TOTAL OPERATING
EXPENDITURES
1,615,090 369,248 380,226 672,791 90,871 67,850 3,196,076
125,029
15,550
145,383
47,013
- 1,000 333,975
307,893
10,210
13,084
65,288
- - 396,475
31,746
3,580
-
75
- - 35,401
384,610
30,050
200
43,361
- - 458,221
38,816
1,500
-
315
- - 40,631
73,278
5,900
-
56,120
- - 135,298
194,854
18,050
-
17,572
- 1,400 231,876
185,013
50,202
139,012
191,238
- - 565,465
114,979
9,549
650
7,659
- - 132,837
41,822
5,700
750
3,636
- - 51,908
1,498,040 150,291 299,079 432,277 - 2,400 2,382,087
$ 7,185,784 $ 723,826 $ 1,227,785 $ 2,102,349 $ 90,871 $ 83,050 $ 11,413,665
Section I, Page D-11
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page 0-12
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
REVENUES
Other Revenue:
Insurance Proceeds
Miscellaneous Nonclassified Revenues
Total Operating Revenues
Other Sources
Transfers In - General Fund
Transfers In - Urban Renewal Authority
TOTAL REVENUES
EXPENDITURES
Public Works:
Main Street Maintenance
Total Operating Expenditures
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
$ 8,302 $
8,302 - - -
- 15,000
15,000
15,000
275,000 225,000
225,000
275,000
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget
2011 2012
2012 2013
REVENUES
Other Revenue:
Insurance Proceeds
Miscellaneous Nonclassified Revenues
Total Operating Revenues
Other Sources
Transfers In - General Fund
Transfers In - Urban Renewal Authority
TOTAL REVENUES
EXPENDITURES
Public Works:
Main Street Maintenance
Total Operating Expenditures
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
$ 8,302 $
8,302 - - -
- 15,000
15,000
15,000
275,000 225,000
225,000
275,000
302,037
283,302 240,000
240,000
290,000
302,037
289,933
290,020
300,700
26,773
302,037
289,933
290,020
300,700
26,773 $
16,073
302,037
289,933
290,020
300,700
(18,735)
(49,933)
(50,020)
(10,700)
FUND BALANCES, Beginning of Year
95,528
74,318
76,793
26,773
FUND BALANCES, End of Year
$ 76,793 $
24,385 $
26,773 $
16,073
Section II, Page 1
AVON URBAN RENEWAL AUTHORITY
Summary
TOTAL EXPENDITURES
FUND SUMMARY
1,245,173
768,861
1,138,678
NET SOURCE (USE) OF FUNDS
Original or
Final
293,292
(379,232)
FUND BALANCES, Beginning of Year
Prev. Amend.
Revised
Proposed
1,170,387
Actual
Budget
Budget
Budget
2011
2012
2012
2013
REVENUES
Taxes
$ 1,005,682
$ 680,938
$ 759,390
$ 753,921
Investment Earnings
3,310
6,907
2,763
5,525
Total Operating Revenues
1,008,992
687,845
762,153
759,446
Other Sources
Transfers In - Community Enhancement Fund
-
250,000
-
-
Transfers In - CIP
-
300,000
300,000
-
TOTAL REVENUES
1,008,992
1,237,845
1,062,153
759,446
EXPENDITURES
Current:
General Government
-
30,000
950
950
Capital Improvements
41,257
500,000
50,000
358,743
Debt Service:
Principal
260,000
270,000
270,000
280,000
Interest
205,412
198,172
193,565
195,985
Treasurer Fees
38,226
22,001
28,346
28,000
Fiscal Charges
1,000
-
1,000
-
Other Uses
Transfers Out - Town Center West Mtc. Fund
275,000
225,000
225,000
275,000
TOTAL EXPENDITURES
820,895
1,245,173
768,861
1,138,678
NET SOURCE (USE) OF FUNDS
188,097
(7,328)
293,292
(379,232)
FUND BALANCES, Beginning of Year
688,998
706,200
877,095
1,170,387
FUND BALANCES, End of Year $ 877,095 $ 698,872 $ 1,170,387 $ 791,155
Section II, Page 2
Function: General Government/Financial #140
Department: Finance #140
Program: Avon Urban Renewal Authority #148
Account
Final
Number
Account Description
Actual Budget
Budget
2011 2012
Personnel:
61101
Regular Full-time Salaries
61201
Automobile Allowance
61301
FT Pension
61303
Wellness
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000
Total Personnel
-
Commodities:
62905
Books and Periodicals
62999
Office Supplies and Materials
62000
Total Commodities
-
Contract Services:
63101
Legal Services
63199
Other Professional Services
63203
Printing and Reproduction
63000
Total Contract Services
-
Other Operating Costs:
64201
Telephone
64901
Advertising/Legal
64000
Total Other Operating Costs
60000
Total Expenditures
Original or
Final
Prev. Amend.
Revised
Actual Budget
Budget
2011 2012
2012
Proposed
Budget Percent
2013 Change
- - N/A
- N/A
- N/A
- 1,500
500 500 0.00%
- 28,000
N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
-
-
-
- N/A
- - N/A
- N/A
- N/A
- 1,500
500 500 0.00%
- 28,000
- - N/A
- 200
200 200 0.00%
- 29,700
700 700 0.00%
50 - - N/A
250 250 250 0.00%
300 250 250 0.00%
$ - $ 30,000 $ 950 $ 950 0.00%
Section II, Page 3
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Finance
Program: Avon Urban Renewal Authority
Account
Number
Account Name
2013
Budget
Justification
63101
63230
63000
64901
64000
Legal Services
Printing and Reproduction
Total Contract Services
Advertising and Legal
Total Other Operating Costs
500
200
AURA General Counsel Services 500
Printing 200
Legal Notices 250
700
250
250
Section II, Page 4
AVON URBAN RENEWAL AUTHORITY
Debt Service
Debt Service Summary
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
DEBT SERVICE
931
Series 2009, Vectra Bank Loan:
64303
Treasurer Fees
38,226
22,001
28,346
28,000
65101
Principal
260,000
270,000
270,000
280,000
65102
Interest
205,412
198,172
193,565
195,985
65103
Fiscal Charges
1,000
-
1,000
-
60000
Sub -total
504,638
490,173
492,911
503,985
60000
TOTAL DEBT SERVICE
504,638
490,173
492,911
503,985
Section il, Page 5
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Total Capital Improvement Projects $ 41,257 $ 500,000 $ 50,000 $ 358,743
Section II, Page 6
GIP Projects Invent0
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Number
Description
2011
2012
2012
2013
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements'.
32012
Lake Street Realignment Design
$ -
$ -
$ -
$ -
32013
Lake Street Construction
-
-
-
-
32014
Main Street Design
-
-
-
-
32015
Main Street Easements
-
-
-
-
32016
Main Street Construction
41,257
500,000
50,000
358,743
32017
Benchmark Road Design
-
-
-
-
Total Capital Improvement Projects $ 41,257 $ 500,000 $ 50,000 $ 358,743
Section II, Page 6
MUNICIPAL SERVICES
Community Enhancement Fund #23
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund
TOTAL REVENUES
EXPENDITURES
Public Works:
Community Enhancement
Total Operating Expenditures
$ 74,383 $ 70,000 $ 75,000 $ 75,000
74,383 70,000 75,000 75,000
74,383 70,000 75,000 75,000
Other Uses
Transfers Out - Urban Renewal Authority - 250,000 - -
Transfers Out - General Fund 10,000 - - -
Transfers Out - Capital Projects Fund - 100,000 - 350,000
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
10,000 350,000 - 350,000
64,383 (280,000) 75,000 (275,000)
FUND BALANCES, Beginning of Year
321,085
Fund Summa
385,468
460,468
FUND BALANCES, End of Year
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget
2011 2012
2012 2013
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund
TOTAL REVENUES
EXPENDITURES
Public Works:
Community Enhancement
Total Operating Expenditures
$ 74,383 $ 70,000 $ 75,000 $ 75,000
74,383 70,000 75,000 75,000
74,383 70,000 75,000 75,000
Other Uses
Transfers Out - Urban Renewal Authority - 250,000 - -
Transfers Out - General Fund 10,000 - - -
Transfers Out - Capital Projects Fund - 100,000 - 350,000
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
10,000 350,000 - 350,000
64,383 (280,000) 75,000 (275,000)
FUND BALANCES, Beginning of Year
321,085
381,085
385,468
460,468
FUND BALANCES, End of Year
$ 385,468 $
101,085 $
460,468 $
185,468
Section II, Page 7
MUNICIPAL SERVICES
Community Enhancement Fund #23
- �teye�lu:e Deta"ii:
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Other Revenues:
58106 Community Enhancement Fees
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
$ 74,383 $
70,000 $
75,000 $
75,000
74,383
70,000
75,000
75,000
$ 74,383 $ 70,000 $ 75,000 $ 75,000
Section II, Page 8
MUNICIPAL SERVICES
Water Fund #24
REVENUES
Intergovernmental
Charges for Services
Other Revenues
Total Operating Revenues
Other Sources
TOTAL REVENUES
EXPENDITURES
Water Utilities
Total Operating Expenditures
Other Uses
$ 7,275 $ - $ - $ -
251,696 165,000 180,892 397,000
1,292 - 1,004 -
260,263 165,000 181,896 397,000
260,263 165,000 181,896 397,000
123,605
114,238
Fund Sym.
140,621
1,250,000
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget
2011 2012
2012 2013
REVENUES
Intergovernmental
Charges for Services
Other Revenues
Total Operating Revenues
Other Sources
TOTAL REVENUES
EXPENDITURES
Water Utilities
Total Operating Expenditures
Other Uses
$ 7,275 $ - $ - $ -
251,696 165,000 180,892 397,000
1,292 - 1,004 -
260,263 165,000 181,896 397,000
260,263 165,000 181,896 397,000
123,605
114,238
127,004
140,621
1,250,000
123,605
114,238
127,004
140,621
Transfers Out - Capital Projects Fund
118,305
690,000
731,695
1,250,000
TOTAL EXPENDITURES
241,910
804,238
858,699
1,390,621
NET SOURCE (USE) OF FUNDS
18,353
(639,238)
(676,803)
(993,621)
FUND BALANCES, Beginning of Year
2,321,513
2,217,739
2,339,866
1,663,063
FUND BALANCES, End of Year
$ 2,339,866
$ 1,578,501
$ 1,663,063 $
669,442
Section II, Page 9
MUNICIPAL SERVICES
Water Fund #24
Revenue. Detail
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Federal Grants:
53199 Other Federal Grants $ 7,275 $ - $ - $ -
53000 Total Intergovernmental 7,275 - - -
Charges for Services:
54401 Water Surcharges 147,956 145,000 145,000 145,000
54402 Tap Fees 70,259 20,000 34,573 252,000
54404 Tap Fees - Mountain Star 33,481 - 1,319 -
54405 Tap Fees - Village at (Avon) - - - -
54000 Total Charges for Services 251,696 165,000 180,892 397,000
Other Revenues:
58999 Nonclassified Revenues 1,292 - 1,004 -
58000
Total Other Revenues
1,292
- 1,004 -
50000
TOTAL REVENUES
$ 260,263 $
165,000 $ 181,896 $ 397,000
Section II, Page 10
MUNICIPAL SERVICES
Affordable Housing Fund #25
Fund Summary
Original or Final
Prev. Amend. Revised Proposed
Actual Budget Budget Budget
2011 2012 2012 2013
REVENUES
Other Revenue $ - $ - $ - $ -
Total Operating Revenues
Other Sources
Transfers In - General Fund
Transfers In - Capital Projects Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government:
Affordable Housing
Total Operating Expenditures
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
1,700
115,700
115,700
1,700
535,975
1,700
115,700
115,700
1,700
535,975 $
534,275
1,700
115,700
115,700
1,700
(1,700)
(115,700)
(115,700)
(1,700)
FUND BALANCES, Beginning of Year
653,375
651,675
651,675
535,975
FUND BALANCES, End of Year
$ 651,675 $
535,975 $
535,975 $
534,275
Section II, Page 11
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Section II. Page 12
Pbria-Stifftyn-ary
Original or
Final
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget
2011
2012
2012
2013
REVENUES
Other Revenue
$ -
$ -
$ -
$ -
Total Operating Revenues
-
-
-
-
Other Sources
Transfers In - General Fund
-
-
-
-
TOTAL REVENUES
-
-
-
-
EXPENDITURES
Public Works:
Facilities Maintenance
-
-
-
-
Total Operating Expenditures
-
-
-
-
Other Uses
Transfers Out - Capital Projects Fund
-
-
-
-
TOTAL EXPENDITURES
-
-
-
-
NET SOURCE (USE) OF FUNDS
-
-
-
-
FUND BALANCES, Beginning of Year
413,251
413,251
413,251
413,251
FUND BALANCES, End of Year
$ 413,251
$ 413,251
$ 413,251
$ 413,251
Section II. Page 12
MUNICIPAL SERVICES
Debt Service Fund #31
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal
65102 Interest
922 Series 2004, G O. Refunding Bonds
65101 Principal
65102 Interest
924 Series 2010, Certificates of Participation
65101 Principal
65102 Interest
911
64303 County Treasurer Fees
65103 Fiscal Agent Fees
Total Debt Service
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
$ 545,815 $ 553,306 $ 553,306 $ 546,140
530 - - -
(877) - - -
(7,791) - - -
537,677 553,306 553,306 546,140
574 1,350 900 1,000
726,680
REVENUES
F910 Summary
Taxes:
51101
General Property Taxes
Original or
Final
Prev. Amend.
Revised Proposed
Account Actual Budget
Budget Budget
Number Description 2011 2012
2012 2013
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal
65102 Interest
922 Series 2004, G O. Refunding Bonds
65101 Principal
65102 Interest
924 Series 2010, Certificates of Participation
65101 Principal
65102 Interest
911
64303 County Treasurer Fees
65103 Fiscal Agent Fees
Total Debt Service
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
$ 545,815 $ 553,306 $ 553,306 $ 546,140
530 - - -
(877) - - -
(7,791) - - -
537,677 553,306 553,306 546,140
574 1,350 900 1,000
726,680
REVENUES
710,594
Taxes:
51101
General Property Taxes
51102
Property Tax - Delinquent
51103
Property Tax - Interest & Penalties
51104
Property Tax - Abatement
51000
Total Taxes
1,264,800
Investment Earnings:
57101
Investment Earnings
1,264,800
Other Sources:
59201
Transfers -In from Capital Projects Fund
59000
Total Other Sources
50000
TOTAL REVENUES
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal
65102 Interest
922 Series 2004, G O. Refunding Bonds
65101 Principal
65102 Interest
924 Series 2010, Certificates of Participation
65101 Principal
65102 Interest
911
64303 County Treasurer Fees
65103 Fiscal Agent Fees
Total Debt Service
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
$ 545,815 $ 553,306 $ 553,306 $ 546,140
530 - - -
(877) - - -
(7,791) - - -
537,677 553,306 553,306 546,140
574 1,350 900 1,000
726,680
710,144
710,594
714,666
6,452
6,500
6,500
6,500
726,680
710,144
710,594
714,666
1,273,264
1,264,800
1,264,800
1,261,806
1,264,931
1,264,800
1,264,800
1,261,806
395,000 405,000 405,000 425,000
75,985 58,013 58,013 39,585
425,000 445,000 445,000 455,000
107,398 90,398 90,398 73,710
115,000 120,000 120,000 125,000
137,493 128,481 128,481 126,081
10,936
11,408
11,408
10,930
6,452
6,500
6,500
6,500
494,552 $
494,552
1,273,264
1,264,800
1,264,800
1,261,806
1,273,264
1,264,800
1,264,800
1,261,806
(8,333) - - -
FUND BALANCES, Beginning of Year
502,885
502,885
494,552
494,552
FUND BALANCES, End of Year
$ 494,552 $
502,885 $
494,552 $
494,552
Section II, Page 13
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Ft .- a=SGinl�i4ry
Total Operating Revenues 49,327 421,668 436,550 156,817
Other Sources
Sale of Fixed Assets 2,595 - - -
Transfers In from General Fund - Operating 950,000 837,000 810,000 800,000
Transfers In from General Fund - Capital - - - -
Capital Lease Proceeds 375,502 - - -
Total Other Sources 1,328,097 837,000 810,000 800,000
TOTAL REVENUES 1,377,424 1,258,668 1,246,550 956,817
EXPENDITURES
Transportation 1,328, 024 1,391,607 1,384,404 1,007,440
TOTAL EXPENDITURES 1,328,024 1,391,607 1,384,404 1,007,440
NET SOURCE (USE) OF FUNDS 49,400 (132,939) (137,854) (50,623)
FUND BALANCES, Beginning of Year 653,112 662,769 702,512 564,658
FUND BALANCES, End of Year $ 702,512 $ 529,830 $ 564,658 $ 514,035
Section II, Page 14
Original or
Final
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget
2011
2012
2012
2013
REVENUES
Taxes
$ 40,371
$ 40,371
$ 39,999
$ 40,317
Intergovernmental
-
293,297
305,351
-
Charges for Services
-
88,000
88,000
90,000
Other Revenues
8,956
-
3,200
26,500
Total Operating Revenues 49,327 421,668 436,550 156,817
Other Sources
Sale of Fixed Assets 2,595 - - -
Transfers In from General Fund - Operating 950,000 837,000 810,000 800,000
Transfers In from General Fund - Capital - - - -
Capital Lease Proceeds 375,502 - - -
Total Other Sources 1,328,097 837,000 810,000 800,000
TOTAL REVENUES 1,377,424 1,258,668 1,246,550 956,817
EXPENDITURES
Transportation 1,328, 024 1,391,607 1,384,404 1,007,440
TOTAL EXPENDITURES 1,328,024 1,391,607 1,384,404 1,007,440
NET SOURCE (USE) OF FUNDS 49,400 (132,939) (137,854) (50,623)
FUND BALANCES, Beginning of Year 653,112 662,769 702,512 564,658
FUND BALANCES, End of Year $ 702,512 $ 529,830 $ 564,658 $ 514,035
Section II, Page 14
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Revengq D.e;iail
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,371 40,371 39,999 40,317
51103 Current & Delinquent interest - - - -
51000 Total Taxes
Intergovernmental:
Federal Grants:
53104 FTA Grant
53000 Total Intergovernmental
Charges for Services:
Transportation:
54501 Beaver Creek
54502 Charter/Special Event Revenues- Snowball
Employee Housing:
54551 Rental Revenues - Employees
54553 Rental Revenues - Maintenance Charge
54555 Rental Revenues - Non- Employees
54000 Total Charges for Services
Other Revenues:
58201 Lease of Town -owned Property
58995 Bus Advertising Revenues
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59101 Sale of Fixed Assets
59201 Transfers In from General Fund - Operating
59201 Transfers In from General Fund - Capital
59303 Capital Lease Proceeds
59000 Total Other Sources
50000 TOTAL REVENUES
40,371 40,371 39,999 40,317
293,297 305,351 -
293,297 305,351 -
78,000 78,000 90,000
- 10,000 10,000 -
- 88,000 88,000 90,000
- 22,500
- - 3,200 4,000
8,956 - - -
8,956 - 3,200 26,500
2,595 - - -
950,000 837,000 810,000 800,000
375,502 - - -
1,328,097 837,000 810,000 800,000
1,377,424 1,258,668 1,246,550 956,817
Section II, Page 15
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Fuad Summa
Original or
Final
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget
2011
2012
2012
2013
REVENUES
Charges for Services $ 1,509,523
$ 1,382,449
$ 1,174,829
$ 1,277,629
Other Revenue 1,539
8,600
8,800
-
Total Operating Revenues 1,511,062 1,391,049 1,183,629 1,277,629
Other Sources
Transfers -In from General Fund - 100,000 100,000 125,000
Capital Lease Proceeds - - - 30,000
Total Other Sources - 100,000 100,000 155,000
TOTAL REVENUES 1,511,062 1,491,049 1,283,629 1,432,629
EXPENDITURES
Public Works:
Fleet Maintenance 1,564,261 1,634,252 1,377,336 1,444,654
Washbay 28,999 32,200 8,900 13,000
Total Operating Expenditures 1,593,260 1,666,452 1,386,236 1,457,654
TOTAL EXPENDITURES 1,593,260 1,666,452 1,386,236 1,457,654
NET SOURCE (USE) OF FUNDS (82,198) (175,403) (102,607) (25,025)
FUND BALANCES, Beginning of Year 635,689 605,804 553,491 450,884
FUND BALANCES, End of Year $ 553,491 $ 430,401 $ 450,884 $ 425,859
Section II, Page 16
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Revenue Summary
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2011 2012 2012 2013
Other Revenues:
58205 Insurance Reimbursements - 8,600 8,600 -
58999 Miscellaneous Nonclassified Revenues 1,539 - 200 -
58000 Total Other Revenues 1,539 8,600 8,800 -
Other Sources:
59201 Transfers In - General Fund - 100,000 100,000 125,000
59303 Capital Lease Proceeds - - - 30,000
59000 Total Other Sources - 100,000 100,000 155,000
50000 TOTAL REVENUES $ 1,511,062 $ 1,491,049 $ 1,283,629 $ 1,432,629
Section II, Page 17
Charges for Services:
54806
3rd Party Fleet Maintenance Charges
$ 714,892
$ 686,805
$ 656,504 $
656,504
54901
Departmental Fleet Maintenance Chrgs
719,525
575,770
448,027
550,827
54902
Wash Bay Charges
41,196
64,874
45,298
45,298
54903
Sales of Fuel
33,910
55,000
25,000
25,000
54000
Total Charges for Services
1,509,523
1,382,449
1,174,829
1,277,629
Other Revenues:
58205 Insurance Reimbursements - 8,600 8,600 -
58999 Miscellaneous Nonclassified Revenues 1,539 - 200 -
58000 Total Other Revenues 1,539 8,600 8,800 -
Other Sources:
59201 Transfers In - General Fund - 100,000 100,000 125,000
59303 Capital Lease Proceeds - - - 30,000
59000 Total Other Sources - 100,000 100,000 155,000
50000 TOTAL REVENUES $ 1,511,062 $ 1,491,049 $ 1,283,629 $ 1,432,629
Section II, Page 17
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
54901 Total 719,525 575,770 448,027 550,827
Section II, Page 18
revenue Detail
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Number
Description
2011
2012
2012
2013
Charges for Services:
3rd Party Fleet Maintenance Charges
54806
Beaver Creek Transit $
391,045
$ 363,080
$ 357,022
$ 357,022
54806
Beaver Creek Maintenance
92,754
80,000
77,744
77,744
54806
Smith Creek Maintenance
33,758
39,855
20,664
20,664
54806
Eagle County Transit
7,197
5,075
5,689
5,689
54806
Eagle River Fire Protection District
77,189
100,750
100,750
100,750
54806
Eagle County Ambulance District
47,331
35,795
32,146
32,146
54806
Eagle River Water & Sanitation District
6,902
-
-
-
54806
Town of Minturn
19,777
14,511
23,832
23,832
54806
Town of Redcliff
230
1,000
1,000
1,000
54806
Vail Valley Foundation
3,868
3,486
100
100
54806
Greater Eagle Fire Protection District
9,211
16,439
21,033
21,033
54806
Western Eagle County Ambulance Dist.
25,477
24,000
15,853
15,853
54806
ECHMT
153
2,814
671
671
54806
Total
714,892
686,805
656,504
656,504
Departmental Fleet Maintenance Charges
54901
Administration - Nondepartmental
4,872
5,400
-
-
54901
Comm Dev - Building Inspection
2,463
2,414
2,463
2,463
54901
Police - Administration
6,097
4,780
4,780
4,780
54901
Police - Patrol
92,295
62,500
62,500
62,500
54901
Police - Investigations
2,252
1,749
1,749
1,749
54901
Engineering
2,570
5,092
-
-
54901
Public Works - Admin
4,057
2,200
2,200
2,200
54901
Public Works - Roads and Streets
259,791
206,000
130,000
206,000
54901
Public Works - Facilities Maintenance
8,188
7,908
7,908
7,908
54901
Public Works - Parks
112,977
84,800
60,000
84,800
54901
Town Center West Maintenance
35,769
12,000
12,000
12,000
54901
Recreation - Administration
5,554
6,435
6,435
6,435
54901
Transit - Operations
123,421
125,000
115,000
115,000
54901
Fleet Maintenance
59,219
42,500
36,000
38,000
54901
Equipment Replacement Fund
-
6,992
6,992
6,992
54901 Total 719,525 575,770 448,027 550,827
Section II, Page 18
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Revenue Dgtoll ,
Original or
Final
Prev. Amend.
Revised Proposed
Account Actual Budget
Budget Budget
Number Description 2011 2012
2012 2013
Section II, Page 19
Charges for Services - Continued:
Washbay Charges:
54902
Administration
936
1,040
1,040
1,040
54902
Comm Dev- Building Inspection
936
1,040
1,040
1,040
54902
Police - Administration
468
520
520
520
54902
Police - Patrol
4,680
6,240
6,240
6,240
54902
Police - Investigations
468
520
520
520
54902
Public Works - Administration
429
450
450
450
54902
Public Works - Engineering
936
1,040
1,040
1,040
54902
Public Works - Roads and Streets
7,008
7,654
7,654
7,654
54902
Public Works - Facilities Maintenance
936
1,560
1,560
1,560
54902
Public Works - Parks
5,052
6,574
6,574
6,574
54902
Town Center West Maintenance
936
657
657
657
54902
Recreation -Administration
2,124
1,560
1,560
1,560
54902
Transit - Operations
14,883
18,880
14,883
14,883
54902
Fleet Maintenance
1,404
1,560
1,560
1,560
54902
ECO
-
5,875
-
-
54902
Beaver Creek Bus System
-
9,704
-
-
54902
Total
41,196
64,874
45,298
45,298
Section II, Page 19
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
REVENUES
Charges for Services
Other Revenues
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Machinery and Equipment
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
Fund Summary I
Original or Final
Prev. Amend. Revised Proposed
Actual Budget Budget Budget
2011 2012 2012 2013
$ 451,007 $ 447,199 $ 447,199 $ 450,035
320 - - -
451,327 447,199 447,199 450,035
62,377 37,200 37,200 11,000
188,309 260,000 260,000 -
250,686 297,200 297,200 11,000
702,013 744,399 744,399 461,035
441,512
460,961
460,961
127,000
150,750
62,775
65,775
50,074
21,717
75,156
71,288
39,415
613,979 598,892 598,024 216,489
88,034 145,507 146,375 244,546
FUND BALANCES, Beginning of Year
1,894,389
1,959,491
1,982,423
2,128,798
FUND BALANCES, End of Year
$ 1,982,423
$ 2,104,998
$ 2,128,798
$ 2,373,344
Section II, Page 20
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Revenue Detail
Original or
Final
250,686
Prev. Amend.
Revised
Proposed
Account Actual Budget
Budget
Budget
Number Description 2011 2012
2012
2013
54000 Total Charges for Services 451,007 447,199 447,199 450,035
Other Revenues:
58205 Miscellaneous Revenue 320 - - -
Other Sources:
59101 Sale of Fixed Assets 62,377 37,200 37,200 11,000
59303 Capital Lease Proceeds 188,309 260,000 260,000 -
59000
Charges for Services:
250,686
297,200
297,200
11,000
50000
Equipment Rental Charges
$ 702,013 $
744,399 $
744,399 $
461,035
54904
Town Manager
$ 448 $
700 $
700 $
462
54904
Finance
429
398
398
382
54904
Information Systems
24,448
22,194
22,194
25,381
54904
Nondepartmental
10,262
12,396
12,396
13,753
54904
Comm Dev - Administration
1,050
743
743
234
54904
Comm Dev - Planning
1,163
1,904
1,904
1,621
54904
Comm Dev - Building Inspection
2,939
2,939
2,939
2,903
54904
Police - Administration
8,637
10,686
10,686
7,462
54904
Police - Patrol
70,835
80,675
80,675
81,871
54904
Police - Investigations
-
5,244
5,244
5,244
54904
Engineering
2,741
2,741
2,741
-
54904
Public Works - Administration
-
-
-
2,539
54904
Public Works - Roads and Streets
90,019
79,013
79,013
75,932
54904
Public Works - Facilities Maintenance
2,200
-
-
-
54904
Public Works - Parks
55,634
61,056
61,056
62,797
54904
Town Center West
16,540
18,199
18,199
18,232
54904
Transit
5,476
2,476
2,476
2,476
54904
Fleet Maintenance
4,575
4,575
4,575
4,559
54904
Recreation - Special Events
2,950
2,589
2,589
2,588
54904
Recreation - Administration
4,880
5,031
5,031
5,031
54904
Recreation - Aquatics
46,698
39,728
39,728
39,811
54904
Recreation - Fitness
47,935
54,725
54,725
54,870
54904
Recreation - Maintenance
48,247
35,739
35,739
38,143
54904
Recreation - Youth Programs
221
221
221
209
54904
Recreation - Cabin
2,680
3,227
3,227
3,536
54000 Total Charges for Services 451,007 447,199 447,199 450,035
Other Revenues:
58205 Miscellaneous Revenue 320 - - -
Other Sources:
59101 Sale of Fixed Assets 62,377 37,200 37,200 11,000
59303 Capital Lease Proceeds 188,309 260,000 260,000 -
59000
Total Other Sources
250,686
297,200
297,200
11,000
50000
TOTAL REVENUES
$ 702,013 $
744,399 $
744,399 $
461,035
Section II, Page 21
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: N/A
Program: Fleet and Heavy Equipment #811
Account
2013
Number
Account Name
Budget
Justification
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Public Works - Parks:
66499
Other Machinery and Equipment
13,000
Gator- Replacement for Club Car #289 13,000
Police Dept - Patrol:
Chevrolet Tahoes (3), Replacement
66501
Automobiles and Light Duty Trucks
114,000
for Units #329, #331 and #332 114,000
66000
Total Capital Outlay
$ 127,000
Fleet and Heavy Equipment Going to Auction in 2013:
#318, 319, and 320 Chev Tahoes
#289 Club Car
Section Il, Page 22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: NIA
Program: Recreation Equipment #812
Account
2013
Number
Account Name
Budget
Justification
EQUIPMENT REPLACEMENT:
Recreation Center
Aquatics:
Pool Deck Repair 10,000
Maintenance:
2 Circulation Pumps 10,000
66202
Building improvements
27,600
4 Pool Automation Control Boards 7,600
Fitness:
AMT 8,000
Jacobs Ladder 3,830
Bicep Curl 3,257
Tricep Extension 3,257
Cabin:
66407
Athletic and Recreational Equipment
22,474
Paddleboats (2) 4,130
66000
Total Capital Outlay
50,074
Section II, Page 23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: N/A
Program: Computers and Office Equipment #813
Account
2013
Number
Account Name
Budget
Justification
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Systems:
Switch Rec Center 4,975
Switch Police 4,975
Switch Public Works 4,975
Police- Patrol:
66402
Computers and Peripherals
39,415
5 MDT replacements 24,490
66000
Total Capital Outlay
39,415
Section II, Page 24
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Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
General Government
Department Budget by Category:
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel
$ 785,817
$ 782,021
$ 919,691 $
853,491
-7.20%
Commodities
22,704
23,037
25,017
23,520
-5.98%
Contract Services
1,318,996
517,715
541,665
359,755
-33.58%
Other Operating Costs
393,481
527,536
526,434
450,378
-14.45%
Debt Service
17,238
-
-
-
NA
Capital Outlay
5,703
1,500
4,100
2,200
-46.34%
Total
$ 2,543,939
$ 1,851,809
$ 2,016,907 $
1,689,344
-16.24%
Department Budget by Program:
Mayor and Town Council
$ 155,762
$ 150,893
$ 151,595
$ 162,125
6.95%
Boards and Commissions
10,598
15,306
15,306
15,306
0.00%
Town Attorney
1,240,403
400,000
400,000
250,000
-37.50%
Town Clerk
90,374
99,307
108,818
103,011
-5.34%
Municipal Court
126,902
126,544
129,866
135,292
4.18%
Town Manager
231,781
231,544
367,672
223,472
-39.22%
Human Resources
206,799
211,374
236,740
275,701
16.46%
Community Relations
199,738
114,467
113,568
117,075
3.09%
Economic Development
-
140,550
140,550
163,575
16.38%
Nondepartmental
279,882
246,124
237,092
242,087
2.11%
Affordable Housing
1,700
115,700
115,700
1,700
-98.53%
Total
$ 2,543,939
$ 1,851,809
$ 2,016,907
$ 1,689,344
-16.24%
Sources of Funds:
Direct Program Revenues:
Liquor Licenses
$ 7,358
$ 7,500
$ 10,000
$ 10,000
0.00%
Business Licenses
19,735
20,000
20,000
20,000
0.00%
Sale of Maps and Publications
906
300
300
300
0.00%
Photocopying Charges
75
100
100
100
0.00%
License Hearing Fees
2,611
1,250
1,250
1,250
0.00%
Other Fees and Charges
64,599
67,000
63,000
137,000
117.46%
Municipal Court Revenues
197,103
204,250
173,750
177,750
2.30%
292,387
300,400
268,400
346,400
29.06%
General Revenues Offset
2,249,852
1,435,709
1,632,807
1,341,244
-17.86%
Affordable Housing Fund
1,700
115,700
115,700
1,700
-98.53%
Total $ 2,543,939 $ 1,851,809 $ 2,016,907 $ 1,689,344 -16.24%
Full-time Employees (FTEs) 5.75 5.75 5.75 5.75
Section III, Page A-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
LEGISLATIVE
The Legislative branch of local government includes the TOWN COUNCIL, BOARDS &
COMMISSIONS, TOWN ATTORNEY AND TOWN CLERK as an administrative support role.
MAYOR AND TOWN COUNCIL
The Town of Avon is a home rule community governed by a Home Rule Charter that was written
by a Charter Commission made up of Avon citizens. The Charter provides for a sound and
flexible framework for the governance of municipal government and establishes a council-
manager form of government. The Town Council consists of a seven -member board elected at
large on a non-partisan basis to serve four-year terms, overlapping. No member serves more
than two consecutive four-year terms, but someone could be appointed then elected twice. The
Mayor and Mayor Pro Tem are elected from within the Council for two-year terms. The Council
is the legislative and governing body of the Town and has all legislative powers and functions of
municipal government as governed by the adoption of the Home Rule Charter. The Council
may take action through ordinances, resolutions and motions.
The Town Council also has the authority per the Charter and State Statutes to create any
BOARDS AND COMMISSIONS. The Town Council has appointed a PLANNING & ZONING
COMMISSION, an URBAN RENEWAL AUTHORITY and a HISTORIC PRESERVATION ADVISORY
COMMITTEE.
The PLANNING & ZONING COMMISSION consists of seven members who serve two-year terms.
The purpose of this Commission is to preserve and protect effective development in the Town
based upon present and future needs. Their primary function is to ensure the preservation of
the aesthetic quality of the environment through compliance with the zoning code and other
related rules and regulations, specifically the Comprehensive Plan and Design Guidelines.
The URBAN RENEWAL AUTHORITY was created in 2007 with the approval of Resolution No. 07-
20 designating the Town Council as the Commissioners of the Authority and finding that one or
more blighted areas exist in the Town and URA Resolution No. 07-01 approving the Bylaws of
the duly organized body. The role of the Authority is to exercise the powers provided by State
Statutes including the Urban Renewal Law, to acknowledge the blighted areas that exist within
Avon and make improvements to such areas so that rehabilitation may be made in order to
protect the public health, safety, morals and welfare of the residents of the Town.
The HISTORIC PRESERVATION ADVISORY COMMITTEE consists of five registered electors or
property owners who serve in two-year terms. The Commission members were first appointed
in June 2005. The Commission was created and appointed to help promote public health, safe
and welfare through the protection and preservation of the Town's historical and cultural
heritage as represented by designated landmarks.
The Mayor and Town Council continue to identify the following topics as priorities to the Town of
Avon: Economic Development, Transit Services, Balanced Budget, Staffing Levels, and
Maintaining Acceptable Service Levels for the community. The Mayor and Town Council also
appoint representatives to serve on various regional and internal boards & committees. These
appointments and the related activity that takes place are reviewed annually. The work session
provides the forum for the committee members to provide updates and a chance for Council to
discuss strategy and formulate any action on these priority topics. The Council has maintained
participation on the following committees; new appointment will be made the first of 2013.
Section III, Page A-3
GENERAL GOVERNMENT
AGENCY DESCRIPTION
GOVERNMENTAL AGENCIES:
Governments & Multi -Jurisdictional serves on various boards or participates in these
Organizations: groups as town's representatives
Colorado Association of Ski Towns
Colorado Municipal League Policy Board
Eagle County Mayor/Manager's Meetings
1-70 Coalition
Housing Boards (EBAHC & BRAHC)
Eagle County Open Space Advisory Committee serves as town's representative on Eagle County's
("OSAC") Open Space Advisory Board
official appointment
Eagle County Homebuyer's Assistance serve as town's representative on the board that
Committee ("HBAC") advises the Homebuyer's Assistance program &
guidelines
review status of Housing Fund balance; identify
appropriate uses, review down payment assistance
program
ECO Transit Board (Eagle County Regional serves as town's representative on Eagle County's
Transportation Authority) Transit Advisory Board official appointment
Eagle County School District serves as town liaison for ECSD on joint matters of
concern; outreach efforts to ECSD Board &
community schools
Eagle River Water & Sanitation District serves as town liaison for ERWSD on joint matters
of concern
Upper Eagle Regional WaterAuthority serves as town's representative on the six member
QQ Water Committee authority board responsible for region's public
water systems
OTHER VALLEY WIDE GROUPS
Beaver Creek Resort Committee (Bus & Liaison) serve as town liaison to BCRC on joint matters of
concern
Public Access TV: Channel serves as town's representative on the Board of the
nonprofit organization that manages non-
commercial public, educational and governmental
programming
Section III, Page A-4
GENERAL GOVERNMENT
Sales & Marketing
Avon Business Association
Valley Partnership
Vail Valley Foundation
Air Alliance
Beaver Creek Resort Marketing
Economic Advisory Council (formerly Eagle
County Economic Council) serves under the
umbrella of the Vail Valley Partnership
INTERNAL SUBCOMMITTEES
Community Development Subcommittee
Legal Subcommittee
Transit Subcommittee
serves as town's liaison for these various sales and
marketing groups
serve as representative on the advisory board to
the VVP governing board; assists with regional &
local collaboration, research, and follow through on
economic development initiatives
serves on town's internal committee in order to
review related topics some of which include the
following:
status of mall improvements
serves on town's internal committee in order to
review legal aspects of topics
serves on town's internal committee in order to
review related transit topics some of which may
involve interaction with ECO & Beaver Creek Resort
Company
TOWN ATTORNEY
The Town Attorney provides legal assistance to the Town Council and represents the Town in
any legal actions. The Town Attorney serves in an advisory capacity and interprets federal,
state and local laws as they pertain to the conduct of Town business. The Town also contracts
with a local attorney who serves as the Town's prosecutor for Municipal Court.
TOWN CLERK
The Town Clerk's office is responsible for providing specific services related to the actions of the
Mayor and Town Council in terms of maintaining the Town's official records, including but not
limited to Avon's Municipal Code, making preparations for Town Council and Local Liquor
Authority Board meetings, maintaining the minutes of all meetings and providing notifications to
the public per the Town's Charter. The office is responsible for the administration of municipal
elections that are held every two years. The office is also responsible for interacting with the
business community to assist with business registration and liquor licensing. The Clerk's office
also responds to any citizen inquiries concerning Town legislation.
Section III, Page A-5
Function: General Government/Legislative #110
Department: N/A
Program: Mayor and Town Council #111
Account
Number Account Description
Personnel:
61121 PTS Wages
61207 Telephone Allowance
61302 PTS Pension
61401 FICA/Medicare
61501 Group Health and Life Insurance
61507 Dental insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62801 Gifts and Awards
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63303 Photography Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
$ 51,000
$ 51,000
$ 51,000
$ 51,000
0.00%
480
480
480
480
0.00%
1.913
1,913
1,913
1,913
0.00%
654
774
774
774
0.00%
73,658
72,208
70,408
82,978
17.85%
10,872
7,200
7,200
7,560
5.00%
80
80
82
82
0.00%
153
154
154
154
0.00%
138.810
133,809
132.011
144,941
9.79%
1,000 - NA
1,000 - NA
284
500
2,000
500
-75.00%
1,725
1,500
1,500
500
-66.67%
2,009
2,000
3,500
1,000
-71.43%
81
500
500
500
0.00%
14,657
14,334
14,334
14,334
0.00%
205
250
250
250
0.00%
14,943
15,084
15,084
15,084
0.00%
1,100 100.00%
- - - 1,100 100.00%
$ 155,762 $ 150,893 $ 151,595 $ 162,125 6.95%
Section III, Page A-6
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Function: General Government/Legislative
Program: Town Council
Account
2013
Number
Account Name
Budget
Justification
63203
Printing and Reproduction
500
Miscellaneous Printing and Brochures 500
63303
Photography Services
500
Council Members 500
63000
Total Contract Services
1,000
64101
Travel, Training and Conference
500
Miscellaneous Travel 500
Water Quality (QQ) 1,900
Rural Resort Region 750
1-70 Coalition 1,300
CAST 2,500
64102
Dues, Licenses and Memberships
14,334
CML 7,884
64104
Meeting Expense
250
Miscellaneous Meeting Expense 250
64000
Total Other Operating Costs
15,084
66402
Computers and Peripherals
1,100
Desktop Replacement- Council Chamber 1,100
66000
Total Capital Outlay
1,100
Section III, Page A-7
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Boards and Commissions #112
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Services:
61121
PTS Wages
$ 8,550
$ 12,600
$ 12,600
$ 12,600
0.00%
61302
PTS Pension
321
473
473
473
0.00%
61401
FICA/Medicare
129
190
190
190
0.00%
61509
Workers Compensation
3
5
5
5
0.00%
61510
Unemployment Insurance
26
38
38
38
0.00%
61000
Total Personnel
9,029
13,306
13,306
13,306
0.00%
Other Operating Costs:
64104
Meeting Expenses
1,569
2,000
2,000
2,000
0.00%
64000
Total Other Operating Costs
1,569
2,000
2,000
2,000
0.00%
Capital Outlay:
66402 Computers and Peripherals - - - - 100.00%
66000 Total Capital Outlay - - - - 100.00%
60000 Total Expenditures $ 10,598 $ 15,306 $ 15,306 $ 15,306 0.00%
Section III, Page A-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Function: General Government/Legislative
Program: Boards and Commissions
Account
Number
Account Name
2013
Budget
Justification
64104
64000
Meeting Expenses
Total Other Operating Costs
2,000
Food, P & Z Meetings 2,000
2,000
Section III, Page A-9
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Town Attorney #113
Section III, Page A-10
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Percent
Number
Account Description
2011
2012
2012
2013
Change
Personnel:
61101
Regular Full-time Salaries
$ -
$ -
$ -
$ -
NA
61201
Automobile Allowance
-
-
-
-
NA
61301
FT Pension
-
-
-
-
NA
61303
Wellness
-
-
-
-
NA
61304
Employee Assistance Program
-
-
-
-
NA
61401
FICA/Medicare
-
-
-
-
NA
61501
Group Health and Life Insurance
-
-
-
-
NA
61505
Long-term Disability Insurance
-
-
-
-
NA
61507
Dental Insurance
-
-
-
-
NA
61509
Workers Compensation
-
-
-
-
NA
61510
Unemployment Insurance
-
-
-
-
NA
61000
Total Personnel
-
-
-
-
NA
Commodities:
62905
Books and Periodicals
-
-
-
-
NA
62999
Office Supplies and Materials
-
-
-
-
NA
62000
Total Commodities
-
-
-
-
NA
Contract Services:
63101
Legal Services
1,240,403
400,000
400,000
250,000
-37.50%
63203
Printing and Reproduction
-
-
-
-
NA
63000
Total Contract Services
1,240,403
400,000
400,000
250,000
-37.501/o
Other Operating Costs:
64201
Telephone
-
-
-
-
NA
64206
Cellular and Paging
-
-
-
NA
64301
Postage and Delivery Costs
-
-
-
-
NA
64000
Total Other Operating Costs
-
-
-
-
NA
60000
Total Expenditures
$ 1,240,403
$ 400,000
$ 400,000
$ 250,000
-37.50%
Section III, Page A-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Function: General Government/Legislative
Program: Town Attorney
Account
Number
Account Name
2013
Budget
Justification
63101
63000
Legal Services
Total Contract Services
250,000
Town Attorney General Legal Services 135,000
(16 hrs. per wk.)
Traer Creek Legal Services 115,000
250,000
Section III, Page A-11
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Town Clerk #115
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Computer Services and Support
Personnel:
750
750
0.00%
63504
R&M - Office Equipment
61101
Regular Full-time Salaries
$ 62,850
$ 63,749
$ 71,266
$ 67,508
-5.27%
61106
Paid -out Leave
-
-
724
649
-10.36%
61151
Overtime Wages
60
-
-
-
NA
61201
Automobile Allowance
1,440
1,440
1,440
1,440
0.00%
61301
FT Pension
5,310
7,012
7,919
7,497
-5.33%
61304
Employee Assistance Program
19
19
19
19
0.00%
61401
FICA/Medicare
877
945
1,065
1,009
-5.26%
61501
Group Health and Life Insurance
8,785
9,620
9,651
11,311
17.20%
61505
Long-term Disability Insurance
397
392
392
402
2.55%
61506
Short-term Disability Insurance
276
274
304
-
-100.00%
61507
Dental Insurance
955
960
960
1,008
5.00%
61509
Worker's Compensation
102
100
115
109
-5.22%
61510
Unemployment Insurance
183
196
218
209
-4.13%
61000 Total Personnel 81,254 84,707 94,073 91,161 -3.10%
Commodities:
62905 Books and Periodicals 1,702 3,000 3,000 3,000 0.00%
62999 Office Supplies and Materials 914 500 500 500 0.00%
62000 Total Commodities 2,616 3,500 3,500 3,500 0.00%
Capital Outlay:
66402 Computers and Peripherals 650 1,500 1,500 1,100 -26.67%
66000 Total Capital Outlay 650 1,500 1,500 1,100 100.00%
60000 Total Expenditures $ 90,374 $ 99,307 $ 108,818 $ 103,011 -5.34%
Section III, Page A-12
Contract Services:
63304
Computer Services and Support
630 750
750
750
0.00%
63504
R&M - Office Equipment
- 250
250
250
0.00%
63999
Other Contract Services
473 1,000
1,000
1,000
0.00%
63000
Total Contract Services
1,103 2,000
2,000
2,000
0.00%
Capital Outlay:
66402 Computers and Peripherals 650 1,500 1,500 1,100 -26.67%
66000 Total Capital Outlay 650 1,500 1,500 1,100 100.00%
60000 Total Expenditures $ 90,374 $ 99,307 $ 108,818 $ 103,011 -5.34%
Section III, Page A-12
Other Operating Costs:
64101
Travel, Training and Conference
611
1,700
1,700
1,700
0.00%
64102
Dues, Licenses and Memberships
210
350
495
500
1.01%
64103
Mileage Reimbursement
-
100
100
100
0.00%
64201
Telephone
-
100
100
100
0.00%
64301
Postage and Delivery
71
100
100
100
0.00%
64302
Recording Fees
162
250
250
250
0.00%
64305
Election and Registration Costs
1,426
2,500
2,500
-
-100.00%
64901
Advertising and Legal Notices
2,271
2,500
2,500
2,500
0.00%
64000
Total Other Operating Costs
4,751
7,600
7,745
5,250
-32.21%
Capital Outlay:
66402 Computers and Peripherals 650 1,500 1,500 1,100 -26.67%
66000 Total Capital Outlay 650 1,500 1,500 1,100 100.00%
60000 Total Expenditures $ 90,374 $ 99,307 $ 108,818 $ 103,011 -5.34%
Section III, Page A-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government/Legislative
Program: Town Clerk
Account
2013
Number
Account Name
Budget
Justification
62905
Books & Periodicals
3,000
Codification of Ordinances 3,000
62999
Office Supplies & Materials
500
Supplies Specific to Clerk 500
62000
Total Commodities
3,500
63304
Computer Services and Support
750
Municipal Code Hosting 750
63504
R&M Office Equipment & Computers
250
Printer Repairs and Maintenance 250
63999
Other Contract Services
1,000
Archives, Scanning, Document Storage 1,000
63000
Total Contract Services
2,000
CML Conference, CGFOA / Clerks Fall
64101
Travel, Training and Conference
1,700
Conference, Clerks Institute 1,700
International Institute of Municipal Clerks
Colorado Municipal Clerks Assoc.
64102
Memberships & Dues
500
for Clerk and Deputy 500
64103
Mileage Reimbursement
100
Miscellaneous Town Errands 100
64201
Telephone
100
Long -Distance Charges 100
64301
Postage & Delivery
100
Fed Ex and UPS Charges 100
County Recording Fees and Motor Vehicle
64302
Recording Fees
250
Registrations 250
64901
Advertising
2,500
Public Notices 2,500
64000
Total Other Operating Costs
5,250
66402
Computers and Peripherals
1,100
Desktop Replacement- Catherine 1,100
66000
Total Capital Outlay
1,100
Section III, Page A-13
GENERAL GOVERNMENT
GENERAL GOVERNMENT
JUDICIAL
SERVICES PROVIDED BY MUNICIPAL COURT
The Court hears violations of the Town of Avon Ordinances. The vast majority of people
who have contact with the judiciary do so at the municipal level. This underscores the
importance of the municipal courts and allows them to be more responsive to the culture
in their community.
SIGNIFICANT BUDGET ISSUES
The Municipal Court's Budget is short and straightforward and there are no significant
budget issues for 2013. Municipal Court has become sustainable in light of the fact that
the revenues collected in the past two years have covered the operational expenditures
of the court. The court revenues have been on the rise due to increased police activity
related to traffic infractions. There are several factors that do impact the budget:
Translation Costs:
■ There is an increased demand for different language translators in Court.
■ There is additional time required to process each case requiring a translator.
■ The impact on the court from illegal aliens has significantly increased.
Factors determining caseload and revenue levels:
■ The Police Department and its stability.
■ The enforcement posture of the Police Department.
■ The number of people living in and visiting Avon.
■ The opening of new businesses in Avon.
ACCOMPLISHMENTS
The Avon Court provides a fair forum for the cases it hears. The Court works to
accomplish:
■ Access to justice for all parties.
■ Expedition and timeliness.
■ Equity, fairness and integrity.
■ Public trust and confidence.
The Avon Court will work to continue to achieve these goals.
FUTURE OUTLOOK
The Court continues to handle the caseload scenarios and has not modified its
operations even through the downturn in the economy. When there is the addition of
new commercial and residential areas there will be impacts to the Court and its
operation. Court activity has maintained at the same level when compared with the last
couple of years. For the next budget year the Court will operate under the same format
as in previous years.
Section III, Page A-14
Town of Avon
Line Item Detail
Function: General Government/Judicial #120
Department: N/A
Division/Program: Municipal Court #121
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 57,398
$ 58,030
$ 59,909
$ 61,452
2.58%
61106
Paid -out Leave
-
-
605
591
-2.31%
61121
PTS Wages
19,963
19,963
19,963
21,000
5.19%
61151
Overtime Wages
47
-
-
-
NA
61201
Automobile Allowance
360
360
360
360
0.00%
61301
FT Pension
4,882
6,383
6,657
6,825
2.52%
61302
PTS Pension
720
749
749
788
5.21%
61304
Employee Assistance Program
26
26
26
26
0.00%
61401
FICA/Medicare
1,093
1,147
1,183
1,221
3.21%
61501
Group Health and Life Insurance
16,352
13,107
13,114
15,425
17.62%
61505
Long-term Disability Insurance
525
485
485
511
5.36%
61506
Short-term Disability Insurance
255
257
265
-
-100.00%
61507
Dental Insurance
1,993
1,320
1,320
1,386
5.00%
61509
Worker's Compensation
121
122
129
132
2.33%
61510
Unemployment Insurance
224
235
241
250
3.73%
61000
Total Personnel
103,959
102,184
105,006
109,967
4.72%
Commodities:
62999
Office Supplies and Materials
519
500
500
500
0.00%
62000
Total Commodities
519
500
500
500
0.00%
Contract Services:
63101
Legal Services
16,005
18,500
18,500
18,500
0.00%
63199
Other Professional Services
440
750
750
750
0.00%
63202
Jury Fees
220
250
250
250
0.00%
63203
Printing and Reproduction Services
544
500
500
500
0.00%
63304
Computer Services and Support
653
700
700
700
0.00%
63999
Other Contract Services
2,943
2,500
3,000
3,500
16.67%
63000
Total Contract Services
20,805
23,200
23,700
24,200
2.11%
Other Operating Costs:
64101
Travel, Training and Conference
280
500
500
500
0.00%
64102
Dues, Licenses and Memberships
20
75
75
75
0.00%
64201
Telephone
-
85
85
50
-41.18%
64000
Total Other Operating Costs
300
660
660
625
-5.30%
Capital Outlay
66402 Computers & Peripheral 1,319 - - - NA
66000 Total Capital Outlay 1,319 - - - NA
60000 Total Expenditures $ 126,902 $ 126,544 $ 129,866 $ 135,292 4.18%
Section III, Page A-15
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Function: General Government/Judicial
Program: Municipal Court
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
21,000
Municipal Judge (full salary X 12 months) 21,000
62999
Office Supplies and Materials
500
Supplies Specific to Court 500
62000
Total Commodities
500
63101
Legal Services
18,500
Municipal Court Legal Services 18,500
63199
Other Professional Services
750
Indigent Attorney Fees 750
63202
Juror and Witness Fees
250
Jury Trial Requests 250
63203
Printing and Reproduction
500
Court Forms 500
63304
Computer Services and Support
700
Sleuth Maintenance 700
Translation Svc: 9 days X $200/day+$500 2,300
63999
Other Contract Services
3,500
Archives, Miscellaneous Services 1,200
63000
Total Contract Services
24,200
CAMCA; Sleuth Software Training
64101
Travel, Training and Conferences
500
Colorado Assn. of Municipal Court Clerks 500
64102
Dues, Licenses and Memberships
75
Colorado Assn of Municipal Court Clerks 75
64201
Telephone
50
Long -Distance Charges 50
64000
Total Other Operating Costs
625
Section III, Page A-16
GENERAL GOVERNMENT
GENERAL GOVERNMENT
EXECUTIVE
SERVICES PROVIDED BY THE EXECUTIVE BRANCH
Avon's Town Administration consists of various programs providing administrative services and
support to the town council, general public and employees of the Town of Avon. The divisions
within this branch include TOWN MANAGER, TOWN CLERK, HUMAN RESOURCES AND COMMUNITY
RELATIONS.
THE TOWN MANAGER is the Chief Executive and Administrative Officer who is responsible for
enforcing the laws and ordinances of the Town, oversight of all town personnel, the annual
budget to Council, enforces all terms and conditions imposed in favor of the Town in any contract
or public utility franchise, attends Council meetings and participates in discussions with the
Council in an advisory capacity, and establishes a system of accounting and auditing for the
Town which shall reflect, in accordance with generally accepted accounting principles, the
financial condition and financial operation of the Town. The Town Manager assists in the
management and implementation of projects and programs that help create the vision the Town
Council has adopted as outlined in the various town documents.
THE TOWN CLERK'S office provides administrative support to the Town Council and Town
Manager's office. The specific role of the clerk's office is outlined in the Legislative section of the
budget document.
THE HUMAN RESOURCES office oversees all employee related functions including: recruiting,
hiring, retention, compensation and benefits, compliance with federal & state regulations, and risk
management. The Town's Employee, Safety and Supervisor's Handbooks provide the town's
policies and procedures for managing the employees and the organization. Specifically the
program provides the following services to the employees of Avon:
RECRUITING: Manages all job postings and job ads, maintains job web page, manages
job applications, helps with interviewing, and performs police background checks.
HIRING, COMPENSATION & BENEFITS: Responsible for new hire orientations, benefits
administration, maintains policy handbooks, performs annual market compensation surveys,
maintains performance evaluations, responsible for compensation administration, reviews and
recommends position tracking and classification changes, maintains the personnel files, and
administers the various programs provided part-time and full time employees.
COMPLIANCE WITH FEDERAL & STATE REGULATIONS: Ensures that the Town complies with
FLSA and all other state and Federal labor laws, administers FMLA, conducts internal
investigations, is clearing house for corrective action and terminations and administers all
associated paperwork, conducts exit interviews.
Oversees and provides day-to-day support for the town's risk
management arena, oversees Safety Committee, coordinates safety training, files property,
liability, and workers compensation claims and renewal applications, and handles unemployment
claims to name a few of the HR functions.
THE COMMUNITY RELATIONS office plays a crucial role in communicating with the Town of Avon
residents through the accurate and consistent flow of public information and promotion of special
events to the media and the Town's various constituencies. The "Communications Plan" adopted
in 2010 which outlines the town's communication goals, objectives, and tactics, is the premise of
how the town hopes to "build community through communications". The Community Relations
Officer is responsible for implementing those aspects outlined in this plan as well as provides
oversight with the following services: press releases, Town's website, newsletters, and other
various media & promotional brochures. In addition, the Community Relations Officer works
directly with the general public to address any questions or concerns and/or to provide
information as requested.
Section III, Page A-17
GENERAL GOVERNMENT
2012 ACCOMPLISHMENTS FOR EACH PROGRAM
TOWN MANAGER:
Regional Joint Meetings with Local Governments
■ Met with Eagle County to discuss regional topics of concerns, including regional transit and
land planning efforts
Federal Projects
■ Monitored Participation in United States Forest Service Multi -Party Land Exchange
Community Development and Capital Improvement Projects
■ Legislation addressing regulations associated with child care, vendor carts, historic
preservation
■ Began construction of the 1-70 Transportation Operations Facility Project at the Swift Gulch
location
■ Removed the Stone Creek Charter School buildings from Lot 5 so that Avon's public works
department could utilize the satellite location
■ Reviewed multiple land use applications
Miscellaneous Legislation and Avon Code Updates
Budget Reduction Programs
■ Continued monitoring the financial environment for the town in light of the continued downturn
in the economy, reduced property valuations and legal costs related to pending litigation
Urban Renewal Authority
■ Continued to address "Main Street Plan" with implementation of numerous capital
improvements to the area, i.e. mall improvements project
Village at Avon
■ Implemented Settlement Term Sheet between multiple parties that was executed in 2011
Water Rights
Active participation and funding of agencies and groups that provide information related to the
water quality of the Eagle River
Transit Services
■ Secured Partnership with Beaver Creek Resort Company in providing another year of skier
shuttle bus services
TOWN CLERK:
Successfully administered November coordinated
candidates
Managed packet production for weekly meetings
Completed RFP Process for Hiring Consultant
business matters
HUMAN RESOURCES:
election with Eagle County for municipal
to perform Facilitation Services for town
Budget Management
■ Monitored Personnel & Benefits Program that continue to balance the high cost of medical
insurance with generous plan offerings
Recruiting & Hiring
■ Completed RFQ Process for Hiring Consultant for Town Manager Executive Search Process
■ Assisted with Executive Search for the Town Manager
■ Assisted with process to hire numerous positions, i.e. facilities maintenance worker, engineer,
administrative assistant, lifeguard, accountant
Section III, Page A-18
GENERAL GOVERNMENT
Compensation & Benefits
■ Reviewed benefits programs for cost implications and Federal Health Care Reform
Compliance
■ Supported departments by providing reviews and tracking performance evaluations
■ Analyzed compensation package with support of 2013 recommendations for salary
adjustments (reductions were made to salaries in 2010, implementation of a furlough
program in 2009, and salary freeze on the pay for performance program in 2010)
Compliance with Federal & State regulations:
■ Revised "Employee Handbook" distributed to employees with updates & revisions to various
employment law topics
■ Implemented Drug & Alcohol Testing Program for all safety sensitive positions
■ Continued to revise Job Descriptions across departments
Employee Relations
■ Awarded Town of Avon Certificates Recognizing Employees for Years of Service & Life
Saving Awards
Risk Management
■ Nominated and Awarded "Safety Manager of the Year" for Recreation Director
■ Implemented "Safe Driver" Program in an effort to reduce driving incidents
■ Received "Loss Prevention Award" from CIRSA for excellent score on the Loss Control Audit
Miscellaneous Programs
■ Offered support to employees regarding their health and retirement benefits by hosting an
annual "Benefits Fair'
■ Coordinated Retirement Board Elections and reviewed with the board suggested Retirement
Plan Amendments
■ Helped implement "General Purpose Retirement Loan Program" for full time employees
MUNICIPAL COURT:
■ Municipal Court has become sustainable in light of the revenues which have been collected
to cover the operational expenditures
COMMUNITY RELATIONS:
■ Ran issue -specific communications campaigns soliciting community involvement and
feedback
■ Press releases were distributed on all relevant topics, special events, Council actions, etc.;
over 120 distributed to the press and e-mail subscribers to date with 212 stories published in
local and regional news outlets
■ Continued to publish the biannual Avon Ambassador electronically
■ Redesigned the town's website to include additional features and easier to use navigation
which fosters government transparency.
■ Finalized the Town Social Media Policy and Procedures and established Facebook accounts
for the Town of Avon, Avon Recreation and Avon PD to reach a larger constituent base
■ Fostered town relationships with other organizations in the Valley; cooperated with the Vail
Valley Foundation to support efforts for the USA Pro Cycling Challenge
■ Collaborated with the Eagle County Public Information Officer group on valley -wide fire
restriction and drought messaging; continued to participate in ongoing education efforts with
the group
■ Lead PIO group on three emergencies—the 1-70 truck accident, Chambertin fire and white
powder incident at the Avon Post office. Incident management included establishing a Joint
Information Center, establishing a media staging area, interfacing with and conducting
interviews with the media, sending press releases and updates
Section III, Page A-19
GENERAL GOVERNMENT
FUTURE PRIORITIES FOR EACH PROGRAM
TOWN CLERK'S OFFICE includes the following:
■ Continue to coordinate the implementation of the Records Management Program with other
administrative departments, i.e. engineering, community development, finance
■ Evaluate Town Code language on business registration and liquor license with town attorney
to ensure compliance with state regulations
HUMAN RESOURCES OFFICE includes the following:
■ Enhance "New -Hire Orientation On -boarding" Program
■ Obtain Employee Feedback: Design an employee survey to help HR improve on our
effectiveness
■ Enhance Employee Recognition Programs
■ Enhance & ensure Professional Development Opportunities:
■ Organize quarterly HR/Supervisor training session to discuss Employment Law concerns
■ Conduct quarterly in-house town wide safety training venues and promote online safety
training
■ Continue E -Gov efforts through the development of the Town's intranet module as part of the
website to help keep employees informed
■ Continue to review programs and efforts that help the town recruit, retain, and reward
employees
■ Ensure that the town offers a "competitive" compensation and benefits plan
MUNICIPAL COURT includes the following:
■ Continue to coordinate with police department to ensure efficient operations between court
functions and police efforts
COMMUNITY RELATIONS OFFICE includes the following:
■ Evaluate interest in completing a community survey (prior survey completed in 2008)
■ Continue to grow email list to improve direct communication with constituent groups
■ Continue to prepare and train for major media event using the incident command structure
■ Work with PIO group, Vail Valley Foundation and Vail Valley Partnership on collaborative
valley -wide efforts
■ Continue to increase Avon's publicity through articles, marketing materials, press releases,
advertisements, and social media
■ Produce a Town of Avon brochure and Avon Community Guide
■ Develop relationships with Spanish media
■ Establish a social media presence
SIGNIFICANT BUDGET ISSUES AND FUTURE OUTLOOK
The Town continues to respond to the slow economy in its efforts to streamline
programs and staffing levels. Once again there are no new general government
programs. Each division within administration continues to strive towards serving its
internal and external customer in an exceptional manner. Balancing expenditures to
revenue streams continue to be challenging and as revenue begins to recover, there will
be a reinstatement of the programs that were implemented to achieve cost savings, i.e.
salary reduction and furlough program. The Town will also continue to monitor and alter
its health plan in a conservative manner with the understanding that it continues to offer
a comprehensive benefits package in order to attract, recruit and retain highly skilled
employees in this tight market. The Town of Avon remains committed to our employees
as they are our most important asset.
Section III, Page A-20
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Town Manager #131
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61151
Overtime Wages
61201
Automobile Allowance
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62999 Office Supplies and Materials
62000 Total Commodities
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 174,601 $
168,342 $
172,128 $
152,754
-11.26%
-
-
88,317
1,469
-98.34%
30
-
-
-
NA
12,000
12,000
13,000
12,000
-7.69%
15,138
18,518
28,648
16,965
-40.78%
29
29
53
29
-45.28%
126
134
324
2,410
643.83%
16,520
14,694
16,691
17,177
2.91%
620
582
691
587
-15.05%
660
670
740
-
-100.00%
1,927
1,440
1,644
1,512
-8.03%
1,799
1,652
2,354
1,558
-33.81%
505
533
732
499
-31.83%
223,955
218,594
325,322
206,960
-36.38%
199 200 1,000 200 -80.00%
199 200 1,000 200 -80.00%
64000 Total Other Operating Costs 6,346 7,750 8,750 11,312 29.28%
Contract Services:
66402
Computers and Peripherals
63999
Other Contract Services
38
5,000
30,000
5,000
-83.33%
63000
Total Contract Services
38
5,000
30,000
5,000
-83.33%
Total Expenditures
Other Operating Costs:
231,544 $ 367,672 $ 223,472
-39.22%
64101
Travel, Training and Conference
1,636
1,100
1,100
3,000
172.73%
64102
Dues, Licenses, and Memberships
347
100
100
1,000
900.00%
64104
Meeting Expenses
1,510
2,000
3,000
3,000
0.00%
64201
Telephone
-
250
250
250
0.00%
64206
Cellular and Paging
2,286
2,000
2,000
2,000
0.00%
64301
Postage and Delivery Costs
119
100
100
100
0.00%
64402
Equipment Replacement Charges
448
700
700
462
-34.00%
64902
Financial Support, Donations, and Contributions
-
1,500
1,500
1,500
0.00%
64000 Total Other Operating Costs 6,346 7,750 8,750 11,312 29.28%
Section III, Page A-21
Capital Outlay:
66402
Computers and Peripherals
717
1,100 -
-100.00%
66404
Furniture and Fixtures
526
- 1,500 -
NA
66000
Total Capital Outlay
1,243
- 2,600 -
-100.00%
60000
Total Expenditures
$ 231,781 $
231,544 $ 367,672 $ 223,472
-39.22%
Section III, Page A-21
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Function: General Government/Executive
Program: Town Manager
Account
2013
Number
Account Name
Budget
Justification
62999
Office Supplies and Materials
200
Various Office Supplies 200
200
62000
Total Commodities
63999
Other Contract Services
5,000
Manager's Contingency 5,000
63000
Total Contract Services
5,000
64101
Travel, Training and Conference
3,000
Miscellaneous Travel 3,000
64102
Dues, Licenses and Memberships
1,000
CCMA 1,000
64104
Meeting Expenses
3,000
Business Meetings 3,000
64201
Telephone
250
Long Distance Charges 250
64206
Cellular & Paging
2,000
Communications software/hardware 2,000
64301
Postage and Delivery Costs
100
UPS/Fed Ex Delivery Charges 100
64402
Equipment Replacement Charges
462
Annual Equipment Rental Charges 462
Financial Support, Donations, and
Manager's Discretionary Account for
64902
Contributions
1,500
In-kind Services 1,500
64000
Total Other Operating Costs
11,312
Section III, Page A-22
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Human Resources #132
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
63101
Personnel:
-
-
4,000
4,500
12.50%
61101
Regular Full-time Salaries
$ 139,441
$ 141,167
$ 157,891
$ 192,263
21.77%
61106
Paid -out Leave
-
-
1,525
1,437
-5.77%
61151
Overtime Wages
60
-
-
-
NA
61201
Automobile Allowance
1,800
1,800
1,800
1,800
0.00%
61301
FT Pension
11,797
15,528
17,368
16,602
-4.41%
61304
Employee Assistance Program
46
46
46
46
0.00%
61401
FICA/Medicare
1,903
2,073
2,316
2,215
-4.36%
61501
Group Health and Life Insurance
25,221
22,806
22,874
26,820
17.25%
61505
Long-term Disability Insurance
976
945
945
955
1.06%
61506
Short-term Disability Insurance
612
609
676
-
-100.00%
61507
Dental Insurance
2,948
2,280
2,280
2,394
5.00%
61509
Worker's Compensation
223
221
255
241
-5.49%
61510
Unemployment Insurance
404
429
479
458
-4.38%
61000 Total Personnel 185,431 187,904 208,455 245,231 17.64%
Commodities:
62905 Books and Periodicals 758 1,820 1,500 1,820 21.33%
62999 Office Supplies and Materials 1,021 900 900 900 0.00%
62000 Total Commodities 1,779 2,720 2,400 2,720 13.33%
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
409 - - - NA
409 - - - NA
$ 206,799 $ 211,374 $ 236,740 $ 275,701 16.46%
Section III. Page A-23
Contract Services:
63101
Legal Services
-
-
4,000
4,500
12.50%
63203
Printing and Reproduction Services
-
300
300
300
0.00%
63205
Police Checks
2,157
2,500
2,500
2,500
0.00%
63504
R&M - Office Equip & Computer
-
250
250
250
0.00%
63999
Other Purchased and Contract Services
3,299
3,000
4,000
6,500
62.50%
63000
Total Contract Services
5,456
6,050
11,050
14,050
27.15%
Other Operating Costs:
64101
Travel, Training and Conference
2,093
2,500
2,500
2,500
0.00%
64102
Dues, Licenses and Memberships
4,960
5,000
5,135
5,000
-2.63%
64103
Mileage Reimbursement
221
200
200
200
0.00%
64104
Meetings
2,519
1,500
1,500
1,500
0.00%
64201
Telephone
-
200
200
200
0.00%
64206
Cellular and Paging
1,558
1,200
1,200
1,200
0.00%
64301
Postage and Delivery Costs
-
100
100
100
0.00%
64901
Advertising and Legal Notices
2,373
4,000
4,000
3,000
-25.00%
64000
Total Other Operating Costs
13,724
14,700
14,835
13,700
-7.65%
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
409 - - - NA
409 - - - NA
$ 206,799 $ 211,374 $ 236,740 $ 275,701 16.46%
Section III. Page A-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government/Executive
Program: Human Resources
Account
2013
Number
Account Name
Budget
Justification
Safety Publications/Training Materials
What's New in Bene's and Compensation
Online publications for State/Federal Laws
Top Health Newsletter
62905
Books and Publications
1,820
Other HR Publications 1,820
62999
Office Supplies and Materials
900
Miscellaneous HR office Supplies 900
62000
Total Commodities
2,720
63101
Legal Services
4.500
Legal HR Matters 4,500
63203
Printing and Reproduction Charges
300
Various Printing 300
63205
Police Checks
2,500
Police Background Checks for All Depts. 2,500
63504
R&M - Office Equipment and Computers
250
Printer Repair and Maintenance 250
Pre-employment Drug Screens 1,000
Employee Satisfaction Survey 2,500
Townwide Training - Mtn States, CIRSA,
63999
Other Contract Services
6,500
and Pinnacol 3,000
63000
Total Contract Services
14,050
64101
Travel, Training and Conference
2,500
SHRM Annual Conference 2,500
SHRM - $300, IPMA - $200, HCHRA - $100
64102
Dues, Licenses and Memberships
5,000
Mountain States Employer's Council 5,000
64103
Mileage Reimbursement
200
Staff Travel 200
64104
Meetings
1,500
Food & Bevs for Meetings/Safety Lunches 1,500
64201
Telephone
200
Long Distance Charges 200
64206
Cellular and Paging
1,200
Communications software/hardware 1,200
64301
Postage and Delivery Costs
100
UPS/Fed Ex Delivery Charges 100
Vail Daily, La Tribuna, Vail Trail, Denver Post
64901
Advertising and Legal Notices
3,000
Classified Advertising for Job Ads 3,000
64000
Total Other Operating Costs
13,700
Section III, Page A-24
Function: General Government/Executive #130
Department: N/A
Program: Community Relations #133
Account
Original or
Prev. Amend.
Budget
2012
Number
Account Description
Percent
Change
$ 40,006
$ 38,675
Personnel:
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61302
PTS Pension
61401
FICA/Medicare
61509
Worker's Compensation
61510
Unemployment Insurance
61000
Total Personnel
0.95%
Commodities:
62999
Office Supplies and Materials
62000
Total Commodities
63
Contract Services:
63203
Printing and Reproduction
63999
Other Contract Services
63000
Total Contract Services
119
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues, Licenses and Memberships
64103
Mileage Reimbursement
64201
Telephone
64206
Cellular and Paging
64301
Postage and Delivery Costs
64901
Advertising and Legal Notices
64903
Economic Development
64904
Operating Fees, Assessments and Charges
64000
Total Other Operating Costs
Capital Outlay:
66402
Computers and Peripherals
66000
Total Capital Outlay
60000
Total Expenditures
Town of Avon
Line Item Detail
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
$ 40,006
$ 38,675
$ 38,675
$ 39,000
0.84%
599
599
599
659
10.02%
458
-
-
-
NA
1,521
1,473
1,473
1,487
0.95%
610
591
591
597
1.02%
63
61
62
63
1.61%
122
118
118
119
0.85%
43,379
41,517
41,518
41,925
0.98%
26 100 100 100 0.00%
26 100 100 100 0.00%
1,414
5,300
5,300
5,300
0.00%
12,467
20,000
20,000
22,500
12.50%
48
100
100
100
0.00%
13,881
25,300
25,300
27,800
9.88%
25
1,100
1,100
1,100
0.00%
90
450
650
650
0.00%
48
100
100
100
0.00%
-
100
100
100
0.00%
102
300
400
1,000
150.00%
1,261
1,500
1,300
1,300
0.00%
-
2,000
1,000
1,000
0.00%
90,000
-
-
-
NA
48,844
42,000
42,000
42,000
0.00%
140,370
47,550
46,650
47,250
1.29%
2,082 - - - NA
2,082 - - - NA
$ 199,738 $ 114,467 $ 113,568 $ 117,075 3.09%
Section III, Page A-25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government/Executive
Program: Community Relations
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
39,000
25 Hours X 52 Weeks X $30.00/hr 39,000
61122
PTS Bonuses
659
1 X $659 659
62999
Office Supplies and Materials
100
Various Supplies 100
62000
Total Commodities
100
Printing/Photography 4,000
63203
Printing and Reproduction
5,300
Avon Ambassador 2x/yr @ $650 1,300
Community Survey 10,500
63999
Other Contract Services
22,500
Website Hosting, Adds and Changes 12,000
63000
Total Contract Services
27,800
64101
Travel, Training and Conference
1,100
Police Media Training, 3CMA Conference 1,100
64102
Dues, Licenses and Memberships
650
3CMA 650
64103
Mileage Reimbursement
100
Staff Travel 100
64201
Telephone
100
Long Distance Charges 100
Sprint USB Card 600
64206
Cellular and Paging
1,000
Cell Phone Data Service 400
64301
Postage and Delivery
1,300
Avon Ambassador 1,300
64901
Advertising and Legal Notices
1,000
Construction Updates, General Town Info 1,000
PEG Fee Grants 10,000
64904
Operating Fees, Assessments and Charges
42,000
Channel 5 - 2% Franchise Fee Collections 32,000
64000
Total Other Operating Costs
47,250
Section III, Page A-26
Function: General Government/Executive #130
Department: NA
Program: Economic Development #134
Account
Contract Services:
Number
Account Description
63199
Other Professional Services
63203
Personnel Services:
61101
Regular Full-time Salaries
61151
Overtime Wages
61201
Automobile Allowance
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel Services
63000 Total Contract Services
Contract Services:
63102
Audit and Accounting Services
63199
Other Professional Services
63203
Printing and Reproduction Services
63304
Computer Services and Support
63504
R & M - Office Equipment
63000 Total Contract Services
64000 Total Other Operating Costs
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues, Licenses and Memberships
64103
Mileage Reimbursement
64104
Meeting Expenses
64399
Other Administrative Fees
64402
Equipment Replacement Charges
64902
Financial Support, Donations and Cont.
64903
Economic Development
64000 Total Other Operating Costs
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
- - - NA
19,000 11,150 - -100.00%
- - - NA
- - - - NA
- - - NA
19,000 11,150 - -100.000/0
- -
-
-
NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
-
-
-
- NA
- - - NA
19,000 11,150 - -100.00%
- - - NA
- - - - NA
- - - NA
19,000 11,150 - -100.000/0
- -
-
-
NA
- 550
550
550
0.00%
- -
-
-
NA
- -
-
-
NA
- -
-
-
NA
- -
-
-
NA
- 31,000
38,850
38,025
-2.12%
- 90,000
90,000
125,000
38.89%
- 121,550
129,400
163,575
26.41%
$ - $ 140,550 $ 140,550 $ 163,575 16.38%
Section III, Page A-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government/Executive
Program: Economic Development
Account
2013
Number
Account Name
Budget
Justification
64102
Dues, Licenses and Memberships
550
Vail Valley Partnership 550
Vail Leadership Institute - Entrepreneurs'
Base Camp 7,500
Vail Valley Partnership:
Sports and Event Coalition 15,000
Financial Support, Donations
MTRiPs 9,525
64902
and Contributions
38,025
EGE Air Alliance 6,000
Marketing Funding:
WF - 2013 Men's' Birds of Prey World Cup 40,000
VVF - 2013 Women's Birds of Prey World Cup 35,000
64903
Economic Development
125,000
VVF - 2015 World Alpine Championships 50,000
64000
Total Operating Costs
163,575
Section III, Page A-28
Town of Avon
Line Item Detail
Function: General Government/Finance and Administration #140
Department: N/A
Program: Nondepartmental #149
Account
Contract Services:
Number
Account Description
63504
R&M - Office Equipment
63603
Commodities:
62401
Gasoline
62802
Food and Beverage
62999
Office Supplies and Materials
62000
Total Commodities
63000 Total Contract Services
Other Operating Costs:
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage
64303 Treasurer's Fees
64307 Bank Service Charges and Credit Card Fees
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64905 Insurance Premiums
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
60000 Total Expenditures
Original or
Contract Services:
63203
Printing and Reproduction Services
63504
R&M - Office Equipment
63603
Rental - Office Equipment
63999
Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage
64303 Treasurer's Fees
64307 Bank Service Charges and Credit Card Fees
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64905 Insurance Premiums
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
60000 Total Expenditures
Original or
Final
Prev. Amend.
Revised
Actual Budget
Budget
2011 2012
2012
Proposed
Budget Percent
2013 Change
$ 1,322 $
1,517 $
1,517 $
1,500
5,650
4,500
5,000
5,000
10,593
10,000
10,000
10,000
9,365
9,905
5.77%
16,592
17,565
16,017
16,517
16,500
-1.12%
0.00%
0.00%
-0.10%
1,914
2,500
2,500
2,500
0.00%
7,380
7,100
7,100
7,100
0.00%
9,415
9,365
9,365
9,905
5.77%
16,592
16,200
16,000
16,200
1.25%
43,325
34,926
34,926
32,560
-6.77%
35,301
35,165
34,965
35,705
2.12%
465
1,000
100
1,000
900.00%
17,601
18,918
18,918
21,702
14.72%
245
-
-
-
NA
6,180
6,500
6,500
6,500
0.00%
43,325
34,926
34,926
32,560
-6.77%
-
250
250
250
0.00%
4,871
5,400
-
-
NA
10,262
12,396
12,396
13,753
10.95%
936
1,040
1,040
1,040
0.00%
125,893
114,512
111,480
113,077
1.43%
209,778
194,942
185,610
189,882
2.30%
17,238 - - - NA
17,238 - - - NA
$ 279,882 $ 246,124 $ 237,092 $ 242,087 2.11%
Section III, Page A-29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government
Program: Nondepartmental
Account
2013
Number
Account Name
Budget
Justification
62401
Gasoline
1,500
Fuel Charges on Motor Pool Vehicle 1,500
62802
Food & Beverage
5,000
Town Meetings Food and Supplies 5,000
Xerox Copier/Print Charges 4,500
62999
Office Supplies & Materials
10,000
Xerox Paper, Office Supply Inventory 5,500
62000
Total Commodities
16,500
63203
Printing & Reproduction Charges
2,500
Town Stationary & Envelopes 2,500
63504
R&M - Office Equipment & Computers
7,100
VoIP System Maintenance 7,100
Xerox 7675 Copier Lease ($643.32 x 12) 7,720
63603
Rentals - Office Equipment
9,905
Postage Meter Lease ($182.09 x 12) 2,185
Laserfiche Annual Basic Services Support 8,200
Employee Bus Passes 3,000
1stAid Supplies 750
Water Cooler Service 150
FSA Fees 1,200
Flu Shots, Benefits Fair Health Assessment 2,400
63999
Other Contract Services
16,200
Flowers, Picture Framing, Miscellaneous 500
63000
Total Contract Services
35,705
64104
Meeting Expenses
1,000
Budget Retreat and Other Meetings 1,000
Microtech -Tel PRI T-1 Line 6,768
Microtech -Tel Long Distance 750
Swift Gulch T-1 Line 1,800
Fireworks Analog Line 540
Main TOA Fax Line 1,080
Backup DSL 1,104
Intrado E-911 Location Identification 360
Centuryl-ink Metro Ethernet Muni Bldg and
64201
Telephone
21,702
Swift Gulch (6 months) 9,300
64301
Postage & Delivery Costs
6,500
General Admin Postage and Delivery Costs 6,500
64303
Treasurer's Fees
32,560
2% Eagle County Treasurer Collection Fee 32,560
64307
Bank Service Charges and Credit Card Fees
250
Various Fees 250
64402
Equipment Replacement Charges
13,753
Annual Equipment Rental Charges 13,753
64403
Wash Bay Charges
1,040
Annual Wash Bay Charges 1,040
Section III, Page A-30
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government
Program: Nondepartmental
Account
2013
Number
Account Name
Budget
Justification
CIRSA:
Fiduciary Liability 2,725
Excess Crime 268
Boiler and Machinery 3,462
Treasurer's Bond - Scott Wright 368
64905
Insurance Premiums
113,077
Property and Casualty (71%) 106,255
64000
Total Other Operating Costs
189,882
Section III, Page A-31
Function: General Government/Executive #130
Department: N/A
Program: Affordable Housing #193
Account
Final
Revised Proposed
Budget Budget
2012 2013
Number
Account Description
$ - $ -
NA
- -
Personnel:
61121
PTS Wages
61302
PTS Pension
61401
FICA/Medicare
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63304 Computer Services
63504 R&M - Office Equip & Computer
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64301 Postage and Delivery Costs
64501 Down Payment Assistance
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Econcomic Development
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Prev. Amend.
Actual Budget
2011 2012
Final
Revised Proposed
Budget Budget
2012 2013
Percent
Change
$ - $ -
$ - $ -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
- NA
- NA
- NA
- NA
NA
NA
NA
NA
NA
- NA
- - NA
- - NA
- - NA
- - - NA
114,000 114,000 - NA
- - - - NA
1,700 1,700 1,700 1,700 0.00%
- - - - NA
1,700 115,700 115,700 1,700 NA
- NA
- NA
- - - - NA
$ 1,700 $ 115,700 $ 115,700 $ 1,700 -98.53%
Section III, Page A-32
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: General Government/Executive
Program: Affordable Housing
Account
Number
Account Name
2013
Budget
Justification
64902
64000
Financial Support, Donations
and Contributions
Total Other Operating Costs
1,700
Discretionary Funding
- Eagle County Loan Fund Down
Payment Assistance Program 1,700
1,700
Section III, Page A-33
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page A-34
Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Finance Department
Department Budget by Program:
Finance
Information Systems
Total
Sources of Funds:
General Revenues Offset
Total
Full-time Employees (FTEs)
$ 612,183 $
658,502 $
Original or
Final
4.78%
255,207
301,439
301,308
Prev. Amend.
Revised
Proposed
Actual
Budget
Budget
Budget •
Percent
Department Budget by Category:
2011
2012
2012
2013
Change
Personnel Services
$ 688,654
$ 726,745
$ 740,561
$ 779,643
5.28%
Commodities
38,487
59,222
59,399
60,714
2.21%
Contract Services
97,820
132,578
126,978
132,037
3.98%
Other Operating Costs
37,895
40,696
40,796
44,883
10.02%
Capital Outlay
4,534
700
700
-
-100.00%
Total
$ 867,390
$ 959,941
$ 968,434
$ 1,017,277
5.04%
Department Budget by Program:
Finance
Information Systems
Total
Sources of Funds:
General Revenues Offset
Total
Full-time Employees (FTEs)
$ 612,183 $
658,502 $
667,126
$ 699,034
4.78%
255,207
301,439
301,308
318,243
5.62%
$ 867,390 $
959,941 $
968,434
$ 1,017,277
5.04%
$ 867,390 $ 959,941 $ 968,434 $ 1,017,277 5.04%
$ 867,390 $ 959,941 $ 968,434 $ 1,017,277 5.04%
8.00 8.00 8.00 8.00
Section III, Page B-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
FINANCIAL ADMINISTRATION AND INFORMATION SYSTEMS
SERVICES PROVIDED BY FINANCE AND INFORMATION SYSTEMS
The Finance Director is the chief financial officer and treasurer of the Town and is
responsible for all financial management activities of the Town. These activities include:
accounting and financial reporting, budgeting and long-range planning, treasury
management, debt administration, and information systems. Financial administration and
fiscal management crosses all Town programs and the finance department is expected to
lead and assist other departments in implementing the Town values of economy and
efficiency by means of finance -related processes and controls.
Day-to-day aspects of financial administration for department staff include the functions
of purchasing and accounts payable, payroll administration, sales tax collection and
administration, and general accounting. The Finance Manager oversees these daily
functions. Information systems are managed and operated by the Town's IT
administrator. This position is responsible for ensuring that the Town's computer
network systems and telephone systems are operating within specifications for user's
needs, and are adequately protecting the Town's data.
FINANCIAL ADMINISTRATION
2012 Accomplishments
The finance department had a very demanding year in 2012 due to a staff resignation and
two staff extended leaves. In addition, nearly nine months of litigation support involving
financial modeling, document review and numerous late -into -the -evening meetings
consumed a great deal of time and effort but ultimately resulted in an approved ordinance
which amended the Village at (Avon) PUD and a Consolidated and Restated Annexation
and Development Agreement with the Traer Creek parties.
While the Finance Director was spending his efforts on the Traer Creek settlement, the
Finance Manager provided much needed staff direction and assistance in covering the
above-mentioned vacancies and hired and trained a new staff person in the revenue and
sales tax collection and reporting area.
Other 2012 accomplishments include:
• Cross -trained new staff person in accounts payable processing and sales tax reporting;
two areas of Finance where extended leaves were in effect.
• Developed a taxable gift policy for the Financial Policy and Procedure Manual.
• Continued to coordinate grant reporting with Town departments and assisted in
meeting requirements for managing and reporting state and federal grant awards.
Section III, Page B-3
GENERAL GOVERNMENT
2013 Goals and Objectives
The Finance Department's primary objectives for 2013 include:
• Continue our efforts in collecting internet-based short-term rentals;
• Continue efforts to add additional vendors to the EFT program;
• Upgrade sales tax software to new version; Implement online filing of sales tax
returns and payment via EFT directly into the Town's operating account;
• Investigate and possibly implement an interface between the Recreation Center's
RecTrac software system and the Finance Department's Pentamation fund accounting
software;
• Coordinate the Single Audit process with Town departments and the Town's
independent auditors.
INFORMATION SYSTEMS
2012 Accomplishments
• Implemented a popular new monthly desktop software training program for
employees called "cookies with IT."
• Completed an upgrade of the new Vol? and voice mail system.
• Developed an Information Technology Long-range Plan.
• Continued desktop replacement program and upgrades to Windows 7 and installing
Office 2010 for users.
• Installed a web filter to keep unwanted sites from being accessed over the Town's
internet connection.
• Replaced the Town's Storage Area Network (SAN) infrastructure with new present-
day technology. All critical Town data is stored on this SAN disk storage
infrastructure and was upgraded in order to protect the Town's data.
• Replaced an Ethernet switch in the Municipal Building network that exceeded its life
cycle.
• Upgrade memory on hosts running virtual servers.
• Assisted with upgrade of sales tax/ business license software application for Finance;
• Installed a new public wireless access in the Recreation Center lobby for guests.
• Evaluated, reported and included in the IT long-range plan a work program for
migrating to paperless Council packets.
• Assisted Engineering Department with Swift Gulch modular building connectivity
relocation and temporary connections during the I-70 Regional Transportation
Facility Project construction.
Section III, Page B-4
GENERAL GOVERNMENT
2013 Goals and Objectives
The goals and objectives for the IT department in 2013 will focus on continuing to
implement the necessary technology and infrastructure to support the Town's future
growth and ongoing "green" and "e-gov" initiatives. Continuing to move toward new
technologies will allow the Town to be more efficient and improve productivity. These
include the following:
• Upgrade of Laserfiche software and implementation of paperless meeting packets for
Town Council and Planning and Zoning Commission with secure delivery. Project
includes enhancement of wireless access in the Municipal Building to support
paperless meetings and provide Web -based citizen access to Laserfiche documents
• Provide web -based access for filing sales tax and business licenses, and eventually,
on-line payments.
• Install enterprise -wide security camera system in the Police Department, Recreation
Center, and at the new I-70 Regional Transportation Facility location as part of the
construction project.
• Assist in the implementation of e -Ticketing and the interface for between the Police
Department and Municipal Court software systems.
• Assist in implementing a new UHF radio system to replace the current push -to -talk
cell phones and issue and RFQ for cell phone providers.
• Evaluate and implement Town Council meeting room audio, video, electrical and
other overall improvements.
• Implement an online collaboration tool for internal and external users for
collaboration on projects.
• Move data backup and recovery and replication of data to the cloud for disaster
recovery.
• Implement 911 call identification for each specific desktop phone location within the
Town government.
• Migrate to CenturyLink Metro Ethernet connectivity to the internet for improved
bandwidth.
• Replacement of desktops and laptops as part of our existing equipment replacement
policy.
Section III, Page B-5
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel Services:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61151
Overtime Wages
61201
Automobile Allowance
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel Services
Commodities:
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 404,634 $
408,347 $
417,347 $
428,630
2.70%
-
-
3,052
4,121
35.03%
1,166
1,500
1,500
1,500
0.00%
3,600
3,600
3,600
3,600
0.00%
34,292
44,918
45,908
47,603
3.69%
144
144
144
144
0.00%
4,452
4,780
4,852
5,050
4.08%
65,595
71,866
71,903
84,519
17.55%
3,084
2,906
2,906
2,983
2.65%
1,773
1,773
1,809
-
-100.00%
7,164
7,200
7,200
7,560
5.00%
644
640
673
691
2.67%
1,177
1,240
1,267
1,314
3.71%
527,725
548,914
562,161
587,715
4.55%
1,900
2,000
2,000
2,000
0.00%
253
1,500
1,500
1,500
0.00%
2,398
1,623
1,800
2,014
11.89%
731
2,250
2,250
2,250
0.00%
0.00%
63203
Printing and Reproduction Services
4,132
5,300
5,282
7,373
7,550
7,764
2.83%
63000 Total Contract Services 65,519 89,413 83,813 89,753 7.09%
Section III, Page B-6
Contract Services:
63102
Audit and Accounting Services
28,530
34,130
28,530
33,530
17.53%
63199
Other Professional Services
83
8,500
8,500
8,500
0.00%
63203
Printing and Reproduction Services
4,132
5,300
5,300
5,300
0.00%
63304
Computer Services and Support
32,774
40,783
40,783
41,723
2.30%
63504
R & M - Office Equipment
-
700
700
700
0.00%
63000 Total Contract Services 65,519 89,413 83,813 89,753 7.09%
Section III, Page B-6
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Other Operating Costs:
64101
Travel, Training and Conference
6,547
6,250
7,000
7,800
11.43%
64102
Dues, Licenses and Memberships
1,444
1,479
1,479
1,395
-5.68%
64103
Mileage Reimbursement
571
600
600
600
0.00%
64104
Meeting Expenses
582
750
750
750
0.00%
64201
Telephone
-
350
350
350
0.00%
64206
Cellular and Paging
347
450
500
700
40.00%
64301
Postage and Delivery
105
250
250
250
0.00%
64399
Other Administrative Fees
1,106
1,450
1,450
1,450
0.00%
64402
Equipment Replacement Charges
429
398
398
382
-4.02%
64901
Advertising and Legal Notices
-
125
125
125
0.00%
64000
Total Other Operating Costs
11,131
12,102
12,902
13,802
6.98%
Capital Outlay:
66402
Computers and Peripherals
2,526
700
700
-
-100.00%
66000
Total Capital Outlay
2,526
700
700
-
-100.00%
60000
Total Expenditures
$ 612,183
$ 658,502
$ 667,126
$ 699,034
4.78%
Section III, Page B-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Finance and Information Systems
Program: Finance
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime Wages
1,500
Staff Overtime 1,500
LaserJet Toner, Magnetic Ink Cartridges 1,750
62903
Data Processing Supplies
2,000
Miscellaneous Data Processing Supplies 250
62904
Software
1,500
Financial Software & PC Computer Updates 1,500
GASB Pronouncements Subscription 275
GASB Codification 70
US Master Tax Guide 105
Governmental Update Newsletter 175
Govt. Reporting Illustrations and Trends 189
Guide to Single Audits 381
Guide to Audits of Local Governments 381
Grant Management Handbook 99
Kiplinger Letter 89
62905
Books and Publications
2,014
Various Other Publications and Reports 250
Calculator Replacements 250
62999
Office Supplies and Materials
2,250
Miscellaneous Supplies, Computer Paper 2,000
62000
Total Commodities
7,764
Single Audit - McMahan & Assoc 5,000
63102
Audit and Accounting Services
33,530
Annual Audit - McMahan & Assoc (SS) 28,530
Sales Tax Audit Program 3,500
63199
Other Professional Services
8,500
Financial Modeling and Advisory Services 5,000
AP & Payroll Checks and Envelopes 1,500
2012 Budget 2,000
2011 Audit 700
W -2's and 1099's 250
Sales Tax Envelopes 750
63203
Printing and Reproduction Charges
5,300
Eagle County Sales Reports 100
Pentamation Software Maintenance &
Support 27,023
Sales Tax Maintenance & Support 9,400
Pentamation / WebEx Training 2,800
63304
Computer Services and Support
41,723
Other Computer Services and Support 2,500
63504
R&M - Office Equipment and Computers
700
Printer Maintenance & Repair 700
63000
Total Contract Services
89,753
Training Classes for Staff 1,250
State Conference (3) 2,250
GFOA Training Seminars (2) 3,300
64101
Travel, Training and Conference
7,800
Cont. Educ. for Director (20hrs@$50/hr.) 1,000
Section III, Page B-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Finance and Information Systems
Program: Finance
Account
2013
Number
Account Name
Budget
Justification
Sungaard Pentation Users Group 195
American Institute of CPAs 250
Government Finance Officers Assoc. 470
Colorado Government Finance Officers 120
CO Secretary of State (Finance Authority) 80
64102
Dues, Licenses and Memberships
1,395
American Payroll Association 280
64103
Mileage Reimbursement
600
Staff Travel 600
American Payroll Association Meetings 250
64104
Meeting Expenses
750
Staff and Organizational Meetings 500
64201
Telephone
350
Long Distance Charges 350
64201
Cellular and Paging
700
Cellular Telephone Charges 700
64301
Postage and Delivery
250
Postage and Delivery Costs 250
RETT Recording Fees 1,000
64399
Other Administrative Fees
1,450
GFOA Certificate of Achievement Program 450
64402
Equipment Replacement Charges
382
Annual Equipment Rental Charges 382
Legal Notices -Budget & Unclaimed Property
64901
Advertising and Legal Notices
125
Miscellaneous Advertising 125
64000
Total Operating Costs
13,802
Section III, Page B-9
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Information Systems #143
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
62903
Personnel Services:
7,111
6,450
6,450
9,850
52.71%
61101
Regular Full-time Salaries
$ 130,545
$ 131,877
$ 131,877
$ 139,656
5.90%
61106
Paid -out Leave
-
-
501
1,343
168.06%
61151
Overtime Wages
304
1,000
1,000
1,000
0.00%
61301
FT Pension
11,038
14,507
14,562
15,510
6.51%
61304
Employee Assistance Program
48
48
48
48
0.00%
61401
FICA/Medicare
1,804
1,927
1,934
2,059
6.46%
61501
Group Health and Life Insurance
13,850
23,938
23,938
28,160
17.64%
61505
Long-term Disability Insurance
1,030
954
954
981
2.83%
61506
Short-term Disability Insurance
574
574
574
-
-100.00%
61507
Dental Insurance
1,152
2,400
2,400
2,520
5.00%
61509
Worker's Compensation
206
207
213
225
5.63%
61510
Unemployment Insurance
378
399
399
426
6.77%
61000
Total Personnel Services
160,929
177,831
178,400
191,928
7.58%
Capital Outlay:
66402 Computers and Peripherals 2,008 - - - NA
66000 Total Capital Outlay 2,008 - - - NA
60000 Total Expenditures $ 255,207 $ 301,439 $ 301,308 $ 318,243 5.62%
Section III, Page B-10
Commodities:
64101
Travel, Training and Conference
62903
Data Processing Supplies
7,111
6,450
6,450
9,850
52.71%
62904
Software
26,038
44,299
44,299
42,000
-5.19%
62905
Books and Periodicals
-
750
750
750
0.00%
62999
Office Supplies and Materials
56
350
350
350
0.00%
62000
Total Commodities
33,205
51,849
51,849
52,950
2.12%
Contract Services:
63304
Computer Services and Support
29,953
40,415
40,415
39,534
-2.18%
63504
R & M - Office Equipment and Computers
2,348
2,750
2,750
2,750
0.00%
63000
Total Contract Services
32,301
43,165
43,165
42,284
-2.04%
Capital Outlay:
66402 Computers and Peripherals 2,008 - - - NA
66000 Total Capital Outlay 2,008 - - - NA
60000 Total Expenditures $ 255,207 $ 301,439 $ 301,308 $ 318,243 5.62%
Section III, Page B-10
Other Operating Costs:
64101
Travel, Training and Conference
1,970
5,700 5,700
5,700 0.00%
64201
Telephone
43
350 -
- NA
64206
Cellular and Paging
303
350 -
- NA
64402
Equipment Replacement Charges
24,448
22,194 22,194
25,381 14.360/a
64000
Total Other Operating Costs
26,764
28,594 27,894
31,081 11.43%
Capital Outlay:
66402 Computers and Peripherals 2,008 - - - NA
66000 Total Capital Outlay 2,008 - - - NA
60000 Total Expenditures $ 255,207 $ 301,439 $ 301,308 $ 318,243 5.62%
Section III, Page B-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Finance
Program: Information Systems
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime
1,000
Required Help Desk Overtime 1,000
Wireless AP for Muni Bldg 850
Parts, battery backups, memory 2,000
62903
Data Processing Supplies
9,850
Equipment for upgraded CenturyLink Lines 7,000
VMWare Upgrade 3,200
Microsoft Yearly Renewals 17,500
Microsoft 365 25 users SharePoint Collaboration 2,400
AppAssure Backup Replication & Recovery 15,000
Entrust Certificate Renewals 1,000
Data storage in the cloud (6 mos) 900
62904
Software
42,000
Miscellaneous Software 2,000
Books and CD Based training 500
62905
Books and Periodicals
750
Misc Periodicals and Reference Materials 250
62999
Office Supplies and Materials
350
Miscellaneous 350
62000
Total Commodities
52,950
Total Smartnet Switches / Routers 7,425
HP Server Care Packs 4,800
Symantec Backup Exec Maintenance 1,728
Symantec Anti -Virus Maintenance (75) 3,225
Citrix Metaframe 250
What's -Up Gold Management 1,000
SmartDraw Maintenance 690
VMWare Vsphere Maintenance Renewals 1,200
PEI 24x7x2 After-hours Tech Support 1,200
Maintenance on Wireless Link to Swift Gulch 1,600
Total DSL Charges 4,236
Total Imagine T&M Charges 1,520
Aruba Wireless Maintenance Annual 1,000
Overland Storage Tape Drive Maintenance 1,100
APC UPS Maintenance (2) 860
MailMarshal SMTP & McAfee 1,200
Technology Long Term Planning 4,000
63304
Computer Services and Support
39,534
Consulting Services 2,500
63504
R&M - Office Equipment and Computers
2,750
Computer Repairs and Hardware Replacement 2,750
63000
Total Contract Services
42,284
Section III, Page B-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Finance
Program: Information Systems
Account
2013
Number
Account Name
Budget
Justification
Training Classes 3,600
State / Local Government IT Conference 750
CGAIT Dues 600
64101
Travel, Training & Conference
5,700
Travel and Misc. Other Seminars 750
64402
Equipment Replacement Charges
25,381
Annual Equipment Rental Charges 25,381
64000
Total Operating Costs
31,081
I
Section III, Page B-12
._
3
O
V
Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Community Development Department
Department Budget by Category:
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel
$ 482,064
$ 484,653
$ 384,732
$ 480,149
24.80%
Commodities
4,852
7,104
7,881
7,599
-3.58%
Contract Services
16,237
16,346
21,718
18,668
-14.04%
Other Operating Costs
13,153
21,430
16,540
19,792
19.66%
Capital Outlay
2,962
1,100
1,100
600
-45.45%
Total
$ 519,268
$ 530,633
$ 431,971
$ 526,808
21.95%
Department Budget by Program:
Administration
$ 152,416 $
165,352 $
47,387 $
128,848
171.91%
Planning
249,576
248,249
267,787
272,350
1.70%
Building Inspection
117,276
117,032
116,797
125,610
7.55%
Total
$ 519,268 $
530,633 $
431,971 $
526,808
21.95%
Sources of Funds:
Direct Program Revenues:
Contractor's Licenses
$ 8,985 $
10,500 $
10,500 $
10,500
0.00%
Building Permits
139,467
200,000
120,000
250,000
108.33%
Other Licenses and Permits
25
100
100
100
0.00%
Plan Check Fees
1,176
1,000
1,000
1,000
0.00%
Design Review Fees
975
2,000
1,000
1,000
0.00%
Fire Impact Fee Administration Fees
619
1,500
1,500
600
-60.00%
151,247
215,100
134,100
263,200
96.27%
General Fund Subsidy
368,021
315,533
297,871
263,608
-11.50%
Total
$ 519,268 $
530,633 $
431,971 $
526,808
21.95%
Full-time Employees (FTEs) 5.00 5.00 4.00 5.00
Section III, Page C-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
DEPARTMENT BACKGROUND
The Community Development Department is responsible for managing the town's built
environment and creating a livable community that balances the needs of residents, businesses,
property owners, and visitors. There are four divisions within the Department that assist in
creating and implementing the community vision: Planning, Building, and GIS Mapping. The
Department also serves as a leader in coordinating multi -departmental work efforts addressing a
wide range of planning and development issues in the Town of Avon each year.
The Planning Division prepares and administers the Avon Comprehensive Plan, all zoning and
subdivision ordinances, and reviews and makes recommendations on land use development
applications. The Division also provides staff support to the Planning and Zoning Commission,
Historic Preservation Committee, Community Development Subcommittee, Regional Watershed
Planning Committee, and the Eagle River Water and Sanitation District. The Building Division
provides all construction related services in the Town. This Division is responsible for the
enforcement of the building, plumbing, and mechanical codes, and certain municipal codes as
adopted by the Town Council. The Division reviews and processes permit applications, plan
check applications, and performs inspections of all construction projects in the town. The Building
division also coordinates with Eagle County Environmental Health Department and Eagle River
Fire Prevention District to facilitate the proper completion of all commercial projects. Code
Enforcement is managed by the Planning and Building Divisions. Staff investigates citizen and
other -agency complaints related to substandard and/or dangerous structures; zoning violations;
lighting violations and public nuisances. The GIS Division creates and manages all mapping
functions and associated data management for the Town. Staff provides state-of-the-art mapping
and data services to Town departments, citizens, local governments, and businesses.
SIGNIFICANT BUDGET ISSUES
The Community Development Department budget has been reduced by more than 27% since
2009; with staff reductions in Code Enforcement, Building, Planning and Engineering. The
Department lost a Planning Manager in 2011, and the Director of Community Development
Director position has remained vacant since January, 2012. The reduction in staff has required
all FTE staff person to be responsible for processing application fees, issuing contractor licenses,
managing permits and inspections, and responding to all walk-in and phone-in questions and
inquires.
MAJOR ACCOMPLISHMENTS
1. Processed 112 building permits through October 31, 2012 with a total valuation of
$20,897,618.00. Collected $160,462.70 in permit fees during this period.
2. Processed sixty nine (69) zoning, subdivision, design review, special review use and
other entitlement applications, and collected $21,000.56 in fees during this period.
3. Laser fiche archival record keeping: 669 Building Files, 628 Planning Files, 74 Building
permit plan sets, and 58 design review plan sets scanned into the system.
4. GIS Data Collection — Town owned lights (in coordination with Town Electrician); Town
owned signs completed in coordination with Road & Bridge supervisor.
5. 84 total maps created for 2012 through October — 18 for Community Development; 33 for
other departments; 32 for the Village at Avon PUD application process; 1 outside request;
and 3 data requests.
6. Provided staff support for 17 Planning and Zoning Committee meetings and one
Community Development Subcommittee meeting.
7. Assisted the USFS and County in due diligence, land use considerations and policy
issues related to the use and management of the parcels associated with the USFS Land
Exchange.
Section III, Page C-3
GENERAL GOVERNMENT
8. Drafted two amendments to the Avon Development Code including: 1) New regulations
listing Day Care use as an eligible Special Review Use (SRU) in the Industrial
Commercial Zone District; and 2) Fee Schedule Amendments to allow for flat fees for
smaller and less complex planning applications.
9. Completed Phase 1 of the Avon Pedestrian Mall Improvement project. Worked with other
town staff, Council, and the PZC to develop a design plan which improved the pedestrian
experience along the mall, and added new plaza space for outdoor entertainment and
special events.
10. Represented the Town at the Regional Watershed Planning meetings. Attended regular
meetings with other stakeholders.
11. Managed all aspects of the construction and installation of the historic waterwheel in
compliance with the State grant requirements. The project was completed in the spring,
and the state grant was successfully closed out with over $20,000 in grant funding.
12. Collaborated with the IT Department to create a new GIS server to house the new Arc
Server software. This software will allow for smoother and wider distribution of GIS data
to all town employees for day to day use and simple map production. This dissemination
of information will provide the staff with access to data such as aerial photos, street and
address information, zoning and land use, building locations and other essential layers of
information.
DEPARTMENT GOALS 2013:
LONG-RANGE PLANNING
1. Review the Avon Comprehensive Plan with the Town Council to consider goals and
policies related to the Land Exchange parcels.
2. Continue staff support to the Regional Watershed Plan update process, and bring to
Town Council for considered adoption by reference.
3. Work with the community and Council to consider amendments to the West Town
Center District Master Plan.
CURRENT PLANNING
1. Manage updates to the Avon Development Code, including Historic Preservation
Ordinance and zone district updates.
OPERATIONS
1. Continue working with Public Works Dept. on asset mapping.
2. Manage updates to Pentamation permitting software.
3. Continue to monitor activity levels with staffing levels in the department.
OPEN SPACE AND TRAILS
1. Assist Eagle County and the USFS with successful completion of the Land Exchange
process.
2. Complete easement agreement and obtain CDOT approval for the final section of the
Singletree-Avon trail.
Section III, Page C-4
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development#210
Program: Administration #211
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
6,400
Personnel:
0.00%
1,115
1,700
1,700
1,700
61101
Regular Full-time Salaries
$ 110,583
$ 110,817
$ 16,623
$ 75,000
351.18%
61121
PTS Wages
-
-
4,800
4,800
0.00%
61201
Automobile Allowance
3,600
3,600
300
3,000
900.00%
61301
FT Pension
9,391
12,190
1,828
8,250
351.31%
61302
PTS Pension
-
-
180
180
0.00%
61304
Employee Assistance Program
24
24
4
20
400.00%
61401
FICA/Medicare
1,601
1,659
318
1,203
278.30%
61501
Group Health and Life Insurance
7,116
12,152
1,823
11,802
547.39%
61505
Long-term Disability Insurance
527
497
153
497
224.84%
61506
Short-term Disability Insurance
474
467
70
-
-100.00%
61507
Dental Insurance
576
1,200
180
1,050
483.33%
61509
Worker's Compensation
623
174
32
126
293.75%
61510
Unemployment Insurance
321
343
65
248
281.54%
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63304 Computer Services and Support
63504 R&M - Office Equipment
63603 Rentals - Office Equipment
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training, and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular
64301 Postage and Delivery Costs
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
134,836 143,123 26,376 106,176 302.55%
20 - - - NA
1,740 3,000 3,000 3,000 0.00%
1,760 3,000 3,000 3,000 0.00%
325
500
500
500
0.00%
6,271
6,400
6,400
6,400
0.00%
1,115
1,700
1,700
1,700
0.00%
4,746
4,746
5,318
5,318
0.00%
12,457
13,346
13,918
13,918
0.00%
200
1,000
-
1,000
NA
-
400
-
400
NA
602
620
350
1,500
328.57%
-
100
-
100
NA
736
800
180
800
344.44%
279
520
520
520
0.00%
1,050
743
743
234
-68.51%
496
600
1,200
1,200
0.00%
3,363
4,783
2,993
5,754
92.25%
1,100 1,100 - NA
- 1,100 1,100 - NA
$ 152,416 $ 165,352 $ 47,387 $ 128,848 171.91%
Section III, Page C-5
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Community Development
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
4,800
$16/hr x 40 hrs/wk x 15 wks x 50% dist 4,800
Misc Supplies and Printer Cartridges
62999
Office Supplies and Materials
3,000
for entire department 3,000
62000
Total Commodities
3,000
63203
Printing & Reproduction
500
Copy Services for Large Projects 500
63304
Computer Services and Support
6,400
Pentamation Support 6,400
63504
R&M - Office Equipment and Computers
1,700
Copier Print Charges 1,700
63603
Rentals - Office Equipment
5,318
WCP7535 Copier Lease ($443.16 x 12) 5,318
63000
Total Contract Services
13,918
64101
Travel, Training, and Conference
1,000
Director/Planning Mgr Conference/Training 1,000
64102
Dues, Licenses, and Memberships
400
Director/Planning Mgr Memberships 400
General Meeting Expenses for Com Dev
Subcommitee, Historic Preservation, and
64104
Meeting Expense
1,500
Staff Meetings 1,500
64201
Telephone and Long Distance
100
Long Distance Charges 100
Cellular Phone Service for Director and one
64206
Cellular and Paging
800
number on stand-by 800
64301
Postage and Delivery
520
Fed Ex, UPS, Certified Mail 520
64402
Equipment Replacement Charges
234
Annual Equipment Rental Charges 234
Public Notices per New Land Code
64901
Advertising and Legal Notices
1,200
Requirements 1,200
64000
Total Other Operating Costs
5,754
Section III, Page C-6
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development#210
Program: Planning #212
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 186,323
$ 172,825
$ 181,243 $
183,018
0.98%
61106
Paid -out Leave
-
-
1,152
1,760
52.78%
61121
PTS Wages
-
-
4,800
4,800
0.00%
61301
FT Pension
15,523
19,011
19,937
20,326
1.95%
61302
PTS Pension
-
-
180
180
0.00%
61304
Employee Assistance Program
74
72
72
72
0.00%
61401
FICA/Medicare
2,564
2,506
2,700
2,751
1.89%
61501
Group Health and Life Insurance
30,086
35,805
35,839
42,132
17.56%
61505
Long-term Disability Insurance
1,593
1,485
1,485
1,470
-1.01%
61506
Short-term Disability Insurance
784
761
794
-
-100.00%
61507
Dental Insurance
3,055
3,600
3,600
3,780
5.00%
61509
Worker's Compensation
1,668
1,290
1,424
1,412
-0.84%
61510
Unemployment Insurance
540
518
558
569
1.97%
61000
Total Personnel
242,210
237,873
253,784
262,270
3.34%
Commodities:
62401
Gasoline
47
-
-
-
NA
62904
Software
2,276
2,572
3,349
3,349
0.00%
62905
Books and Periodical
-
250
250
250
0.00%
62000
Total Commodities
2,323
2,822
3,599
3,599
0.00%
Contract Services:
63199
Other Professional Services
-
-
5,800
-
-100.00%
63203
Printing and Reproduction Services
532
1,000
-
750
NA
63501
RSM- Building and Facility
448
-
-
-
NA
63000
Total Contract Services
980
1,000
5,800
750
NA
Other Operating Costs
64101
Travel, Training and Conference
-
1,800
1,100
2,200
100.00%
64102
Dues, Licenses and Memberships
681
1,500
1,500
1,310
-12.67%
64104
Meeting Expense
66
750
100
-
-100.00%
64206
Cellular and Paging
209
600
-
-
NA
64402
Equipment Replacement Charges
1,163
1,904
1,904
1,621
-14.86%
64000
Total Other Operating Costs
2,119
6,554
4,604
5,131
11.45%
Capital Outlay
66402
Computers and Peripherals
1,944
-
-
600
NA
66000
Total Capital Outlay
1,944
-
-
600
NA
60000
Total Expenditures
$ 249,576
$ 248,249
$ 267,787 $
272,350
1.70%
Section III, Page C-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Community Development
Program:
Planning
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
4,800
$16/hr x 40 hrs/wk x 15 wks x 50% dist 4,800
Trimble GPS Maintenance and Support 349
Arc GIS Desktop Primary Maint. and Support 1,500
Arc Pad Maintenance and Support 250
62904
Software
3,349
Arc GIS Server Maintenance and Support 1,250
62905
Books and periodicals
250
Reference Materials and Subscriptions 250
62000
Total Commodities
3,599
63203
Printing and Reproduction Services
750
Printing Maps, Comp Plans, etc. 750
63000
Total Contract Services
750
Online Software Training - GIS Analyst 200
GIS Conference- Southwest Users Group 1,000
64101
Travel, Training and Conference
2,200
APA State Conference for 2 Planners 1,000
APA & AICP Membership- Planner II 415
APA Membership- Planner 1 225
AICP Exam- Planner 1 495
64102
Dues, Licenses, and Memberships
1,310
GIS Membership/URISA 175
64402
Equipment Replacement Charges
1,621
Annual Equipment Rental Charges 1,621
64000
Total Other Operating Costs
5,131
66402
Computers and Peripherals
600
2 Monitor Upgrades 600
66000
Total Capital Outlay
600
Section III, Page C-8
Function: Community Development#200
Department: Community Development #210
Program: Building Inspection #213
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 78,548 $
78,715 $
78,715 $
83,357
5.90%
-
-
794
802
1.01%
6,636
8,659
8,746
9,257
5.84%
24
24
24
24
0.00%
1,106
1,141
1,152
1,220
5.90%
14,976
12,021
12,021
14,135
17.59%
527
497
497
497
0.00%
341
338
338
-
-100.00%
1,812
1,200
1,200
1,260
5.00%
821
826
849
899
5.89%
227
236
236
252
6.78%
105,018 103,657 104,572 111,703 6.82%
62000 Total Commodities
Contract Services:
63199 Other Professional Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64206 Cellular & Pagers
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
769
Commodities:
1,282
1,000
-22.00%
62401
Gasoline
630 632
632
650 2.85%
62805
Clothing and Uniforms
- 100
100
- -100.00%
62807
Consumable Tools/Small Equipment
- 50
50
50 0.00%
62905
Books and Periodicals
139 500
500
300 -40.00%
62000 Total Commodities
Contract Services:
63199 Other Professional Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64206 Cellular & Pagers
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
769
1,282
1,282
1,000
-22.00%
250
250
250
250
0.00%
2,800
2,000
2,000
4,000
100.00%
-
250
-
-
NA
2,800
2,000
2,000
4,000
100.00%
200
1,500
1,500
1,500
0.00%
250
250
250
250
0.00%
-
200
200
200
0.00%
-
250
-
-
NA
883
1,500
600
600
0.00%
2,463
2,414
2,414
2,414
0.00%
2,939
2,939
2,939
2,903
-1.22%
936
1,040
1,040
1,040
0.00%
7,671
10,093
8,943
8,907
-0.40%
1,018 - - - NA
1,018 - - - NA
$ 117,276 $ 117,032 $ 116,797 $ 125,610 7.55%
Section III, Page C-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Community Development
Program: Building Inspection
Account
2013
Number
Account Name
Budget
Justification
62401
Gasoline
650
Vehicle Fuel 650
62807
Consumable Tools/Small Equip
50
Inspection Equipment 50
62905
Books and Periodicals
300
Building Codes, Journals etc. 300
62000
Total Commodities
1,000
63199
Other Professional Services
4,000
Building Inspection Fees 4,000
63000
Total Contract Services
4,000
64101
Travel, Training and Conference
1,500
IBC Certifications 1,500
64102
Dues, Licenses, and Memberships
250
ICBO 250
64103
Mileage Reimbursement
200
Reimbursement for Personal Auto 200
64206
Cellular and Paging
600
Cellular Phone Service 600
64401
Fleet Maintenance Charges
2,414
Annual Fleet Maintenance Charges 2,414
64402
Equipment Replacement Charges
2,903
Annual Equipment Rental Charges 2,903
64403
Washbay Charges
1,040
Annual Washbay Charges 1,040
64000
Total Other Operating Costs
8,907
Section III, Page C-10
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Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Police Department
Department Budget by Category:
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel
$ 1,856,626
$ 1,882,350
$ 1,918,567
$ 1,959,371
2.13%
Commodities
123,849
111,154
123,608
112,454
-9.02%
Contract Services
45,230
38,260
38,860
38,020
-2.16%
Other Operating Costs
479,075
472,732
473,332
483,928
2.24%
Capital Outlay
11,832
14,400
14,400
10,000
-30.56%
Total
$ 2,516,612
$ 2,518,896
$ 2,568,767
$ 2,603,773
1.36%
Department Budget by Program:
Administration
Patrol
Investigations
Total
Sources of Funds:
Direct Program Revenues:
Federal Grants:
Click It or Ticket
Ballistic Vests
Suicide Prevention
State/Other Grants:
High Visibility/LEAF
Eagle River Youth Coalition
Wal -mart
Animal Control Fees
Police Reports
Police Extra Duty
Fingerprinting Fees
VIN Inspection Fees
Misc. Police Department Fees
National Night Out
DUI Reimbursement
Police Forfeiture Revenue
General Fund Subsidy
Total
Full-time Employees (FTEs)
$ 517,481
$ 507,213
$ 519,412
$ 526,112
1.29%
1,901,246
1,902,803
1,943,680
1,970,259
1.37%
97,885
108,880
105,675
107,402
1.63%
10,436
7,500
18,700
20,000
6.95%
$ 2,516,612
$ 2,518,896
$ 2,568,767
$ 2,603,773
1.36%
$ 2,723 $ 5,000 $ 2,900 $ 5,000 72.41%
2,980 1,516 869 1,800 107.13%
6,170 - 3,824 - -100.00%
34,166
20,000
36,000
36,000
0.00%
-
-
2,000
-
-100.00%
-
-
2,000
-
-100.00%
10,436
7,500
18,700
20,000
6.95%
1,735
250
250
2,500
900.00%
619
1,500
1,500
600
-60.00%
17,220
17,000
12,600
12,600
0.00%
6,210
4,000
4,000
4,000
0.00%
12,000
14,000
12,500
12,500
0.00%
3,050
3,500
5,500
4,500
-18.18%
400
500
500
500
0.00%
6,178
-
4,000
-
-100.00%
103,887
74,766
107,143
100,000
-6.67%
2,412,725
2,444,130
2,461,624
2,503,773
1.71%
$ 2,516,612
$ 2,518,896
$ 2,568,767
$ 2,603,773
1.36%
20.00 20.00 20.00 20.00
Section III, Page D-2
Police Department
POLICE DEPARTMENT
SERVICES PROVIDED BY THE POLICE
The Police Department includes ADMINISTRATION & PUBLIC ASSISTANCE,
PATROL and INVESTIGATIONS.
Mission Statement
Make A Difference
Goals
Through our service and community partnerships we are focused on education,
crime reduction/deterrence, and traffic safety.
Values
Courage. We demonstrate moral and physical courage in the performance of
our duties.
Outstanding Leadership. We will lead by example and serve as role models to
the community in choosing to do the right thing for the right reason.
Unsurpassed Integrity. We are honest and truthful, recognizing integrity is the
cornerstone of our department.
Respect. We believe in treating all people with respect and dignity.
Teamwork. We respect and cooperate with fellow employees, other agencies,
and the community to identify and achieve common goals.
Empathy. While we will always take enforcement action where necessary, we
accept the responsibility to empathize with others and protect the rights of all.
Openness. We share factual information in a timely manner through various
mediums both internally and externally.
Uncompromising Honor. We are proud of our profession and pledge to do
nothing to bring dishonor to our community or department.
Sacrifice. We are committed to Service above Self.
Positioning for Success (Goals):
■ Maintain recognition/accreditation standards with the Commission on
Accreditation for Law Enforcement Agencies (CALEA): The Police
Department secured recognition with CALEA in July of 2012 for the first time.
The Department will continue to maintain these high standards as they move
forward with accreditation.
"Building a Better Community" Goals: The Avon Police Department will
develop new programs and enhance existing programs that involve the
community.
Section III, Page D-3
Police Department
o Police Bicycle Patrol — The Department will continue to utilize the patrol
plan that incorporates bicycle patrol to combat crime and make positive
contacts with citizens.
o Volunteers in Police Service — The Department will continue to
strengthen the volunteer program to allow officers to focus on policing
and create valuable ties between law enforcement and members of the
community. These volunteers will be available to perform the duties of
the Police Service Officer position, which is currently held vacant for
budgetary purposes, and additional duties such as: traffic control, special
events, public relations, court duty, and clerical work.
o Citizen's Police Academy — The Department will host its fifth annual
Citizen's Police Academy to create another avenue for the community to
become involved and learn about the agency.
o National Night Out and Community Events — The Department will
continue with this annual event at three neighborhood locations to
strategically involve more of the community. Other Avon Town
Departments will be encouraged to participate.
o Victim Assistance and Suicide Prevention — The Department will
continue significant involvement in assuring that victims are assisted
following a crime by providing; thorough follow-up investigation,
counseling, and status of proceedings. In addition, the Avon Police will
continue in the leadership role with the Suicide Prevention Coalition in
Eagle County.
o Gore Range DUI Taskforce — Continue to build upon the success of the
multi -agency taskforce, which has been positively recognized by the
Colorado Department of Transportation and Mothers Against Drunk
Driving (MADD). Alcohol related crashes in Avon continue to slide to
record lows.
o Click it or Ticket- Avon Police will continue to participate in this National
Enforcement Mobilization to enhance traffic safety. The May 2012 Avon
Seat Belt Survey indicated a 92.5% compliance rate, which is 10% higher
than the Colorado Average. This is a result of the enforcement and
education campaigns by the Department after the Avon Town Council
passed primary seat belt legislation in the summer of 2011.
o Multi -Agency Teamwork — The Department will strengthen its leadership
and involvement with the following:
• Eagle County Public Safety Council.
• Last Call/Detox Center and Sober Living Eagle County.
• Eagle River Youth Coalition.
• Eagle County Law Enforcement Immigrant Advisory Committee.
• Eagle County Law Enforcement Executives.
• Mothers Against Drunk Drivers (MADD)
• Colorado Association of Chiefs of Police (CACP) Executive Board
(Chief Ticer-1St Vice President).
Section III, Page D-4
Police Department
• FBI National Academy Association.
• IACP Highway Safety Committee Executive Board
• Eagle County Special Operations Unit (Lt. Daly -Team
Commander).
• Rotary Club of Edwards (Chief Ticer-President Elect).
• Preparation under the Incident Command Model for the World
Alpine Ski Championships 2015. Chief Ticer is the Operations
Section Chief. Lt. Daly is the Tactical Operations Commander.
Detective Sergeant Ken Dammen is the Planning Section Chief
and Dignitary Protection Leader.
o Law Enforcement Challenge -The Department will, for the fourth year,
participate in the Colorado and International Law Enforcement Challenge.
This is a competitive program designed to set traffic safety goals and
measure success. Chief Ticer is the Chairman for the CACP Colorado
Law Enforcement Challenge. In 2012, the Avon Police Department was
awarded First Place in Colorado in the Municipal Police Category for their
achievements in traffic safety.
PROGRAM: ADMINISTRATION AND PUBLIC ASSISTANCE
Program Description
This program encompasses the administration and the front desk/counter operation of
the department. Planning, organizing, staffing, coordinating, directing, reporting and
budgeting for all functions of the police department. Personnel include the Chief of
Police, Police Lieutenant, and two Administrative Service Officers.
Services Provided to the Community
■ Records retention and release: Colorado statutes establish strict requirements
for the retention and release of criminal justice records. The administrative staff
works on a daily basis with information requests from citizens, attorneys,
insurance companies, other law enforcement agencies, and the media.
■ Information Management: Personnel process a significant volume of reports
and other material for delivery to the courts, prosecutors, insurance companies
and others. The Department is required to report crime and arrest statistical
information to the Federal Bureau of Investigations annually.
■ Customer Service: The front desk is staffed Monday through Friday from 8:00
AM to 5:00 PM. All of our department members are encouraged to provide
excellent customer service to citizens, guests, and merchants.
■ Services Provided: Fingerprinting, VIN inspections, sex offender registration,
breath testing, lost and found, and providing local information and parking
permits are just a few of the duties performed by the administrative staff in direct
interface with community members.
■ Recruiting Unit: Recruiting, selecting and, training of new personnel. Direction
of in-service training programs.
■ Liaison: Outstanding working relationship with other law enforcement agencies
within Eagle County, the State, and throughout the United States.
■ Property and Evidence: The Department is required to store evidence for all
investigations until adjudicated by the courts or permanently in some cases.
Section III, Page D-5
Police Department
Purchasing: The Department maintains purchasing and expense records.
Media Liaison: Prepare media releases and remain responsive to public record
requests concerning high profile crimes in partnership with the Avon Community
Relations Officer.
Future Outlook
■ Continue and strengthen partnerships with citizen groups and government
organizations in Eagle County.
■ Active participation with the 1-70 Law Enforcement Training Region, which
receives funding for police officer training from the State of Colorado.
■ Maintain accreditation with the Commission on Accreditation for Law
Enforcement Agencies (CALEA).
■ Improve involvement with the Volunteer in Police Service (YIPS) program.
■ Continue to support Chief Ticer in his representation of Avon as the First Vice
President for the Colorado Association of Chiefs of Police and member of the
IACP Highway Safety Committee.
PROGRAM: PATROL
Program Description
Avon Police Officers assigned to Patrol are required to handle all aspects of law
enforcement and community service. In fact, police officers handle most issues related
to town government when other municipal departments are closed. In 2011, the Avon
Police Department investigated 908 total criminal incidents and in 2010 they investigated
786 incidents, revealing a 16% increase. However, there were 75 more crimes reported
in March 2011 compared to March 2010 due to the First Annual Snowball Music
Festival, which saw significant increases in Drug Dealing Arrests. During 2011, arrests
increased 15% from 334 to 384 and felony arrests increased from 39 to 71, which was
up 82%. These arrests stats were the highest since 2008, yet relatively low in
comparison to statistics dating back to 1997. There were 101 drug related arrests in
2011, which was the highest on record since statistics have been kept (1997). Traffic
crashes in 2011 were at an all-time low of 161 crashes (18 -injury, 0 -fatality). Driving
Under the Influence (DUI) Arrests increased 52% in 2011 compared to 2010 from 78 to
118. Officers kept very busy as calls for service increased in 2011 by 18% for a total of
16,905 from 14,382. The Police Department averaged 46 calls for service per day,
addressing a variety of public safety and community concerns. The Police Department is
emphasizing data driven approaches to reducing crime and traffic crashes collectively to
increase efficiency and meet the goals of the department. In 2013, the Department will
utilize Raids online software for capturing near real-time data, which in turn will facilitate
efficient and strategic responses to crime and traffic problems. Serious Crime and traffic
crashes continue to decline in Avon and is a priority goal for the Police Department. The
Department is proud to state that burglary, robbery (0), assault, motor vehicle theft,
forgery, and fraud all decreased in 2011. All of these categories were the lowest on
record or near record lows.
Services Provided to the Community
■ Crime prevention and public education: Officers meet with citizens and
business owners with the goal of preventing crime through education, reducing
the fear of crime, and enhancing safety and security while improving quality of
life.
Section III, Page D-6
Police Department
■ Traffic: Police officers are charged with facilitating the safe and efficient
movement of traffic through traffic law enforcement and professional crash
investigation.
■ Preservation of peace and order: Special events, family conflicts, and
interacting with emotionally disturbed persons are examples of events where
police officers preserve peace and order.
■ Animal Control: Avon Police or contracted Eagle County Animal Control
officers are called to resolve domestic animal complaints.
■ Community Problem Solving: Working with citizens to assist them in solving
disorder, crime, fear of crime, and quality of life concerns.
■ Provision of emergency services: The police provide all manners of
emergency assistance, from protection at the scenes of traffic crashes, to
removing drunk and disorderly patrons from bars.
■ Preventive patrol:
o Vehicle
o Bicycle
o Foot
■ Code Enforcement handled by the Police Service Officer (position vacant)
o Wildlife Protection Ordinance education and enforcement
o Parking enforcement
o Smoking Ordinance
■ Special events: Provide law enforcement at special events.
■ Directed patrols: Assign patrols to areas of town that have a pattern of crime or
excessive traffic crashes.
■ Investigations: Police officers investigate all reported crimes.
■ Non -criminal workload: Police officers are called upon to resolve many non-
criminal incidents including lost and found property, missing persons, family
conflicts, citizens and guests locked out of their homes, rooms or cars, barking or
dangerous dogs, injured animals, frightened or mentally ill persons, suspicious
persons, vehicles or noises and a variety of other problems.
Future Outlook
■ Maintain high professional standards of behavior and performance.
■ Improve level of expertise through supervisory and employee training
■ Continue to monitor activity trends and modify programs and allocation of
resources to meet the needs of the community.
■ Increase traffic education and enforcement to improve safety on our streets,
sidewalks, and right-of-ways.
■ Increase the use of police bicycles for patrol.
PROGRAM: INVESTIGATIONS
Program Description
The Avon Police Department has one sergeant and one detective assigned to
investigate serious or complex crimes. These are investigations of "crimes against
persons" including assault, sexual assault, robbery, and all death investigations. The
detectives also investigates serious and complicated "crimes against property", i.e.,
burglary, high loss frauds, embezzlements and computer crime, and attempts to recover
stolen property. They are responsible for all liquor board investigations. The clearance
rate for solving crime in 2011 was .48%.
Section III, Page D-7
Police Department
The Detectives solved a major crime in 2011, when they arrested Eric Callaghan, AKA
The Bridge Street Bandit/ATM Bandit. This arrest broke a 2 -year crime spree that
spanned 36 commercial burglaries between Summit County and Mesa County. Mr.
Callaghan was convicted of the crimes and sentenced to 7 years in State Prison and
ordered to pay back restitution to the victims in excess of $100,000.
Services Provided to the Community
■ Criminal investigations: Investigate serious or complex crimes.
■ On-call: 24 -hours a day, seven days a week
■ Recover stolen property: Locate and return stolen property to the owners.
■ Drug Enforcement: Liaison with Drug Task Forces.
■ Immigrant Relations: Liaison with the Immigrant Community in Avon.
■ Liquor Enforcement: Liquor Board investigations and participation in routine
compliance checks. The annual undercover liquor enforcement compliance
checks in the summer of 2011, resulted in only one citation for selling alcohol to a
minor. This was an excellent success set up through an education campaign
with liquor establishments prior to the enforcement wave.
■ Sex Offender Response Team: Active representative to this countywide
organization to keep record on registered sex offenders and compliance checks
of Avon's registered sex offenders.
Future Outlook
■ Continue to work in cooperation with the District Attorney's Office and other law
enforcement agencies to share information and reduce crime.
■ Provide crime prevention information to the public regarding identify theft and
fraud.
■ Obtain training and equipment to improve evidence gathering and evaluation
techniques.
■ Follow-up on every felony or domestic violence crime to assure the best possible
investigation is completed for the victim.
■ Develop skills in Financial Crimes Investigations to further seize assets from
Criminal Enterprises.
■ Seize assets of drug traffickers through partnerships with the U.S. DEA.
Section III, Page D-8
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Account
Number Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 316,858
$ 320,178
$ 320,178
$ 328,907
2.73%
61106
Paid -out Leave
-
-
3,131
3,163
1.02%
61151
Overtime Wages
4,784
2,000
5,000
3,000
-40.00%
61301
FT Pension
27,146
35,220
36,786
36,528
-0.70%
61304
Employee Assistance Program
91
96
96
96
0.00%
61401
FICA/Medicare
4,423
4,672
4,717
4,859
3.01%
61501
Group Health and Life Insurance
56,583
48,106
48,106
56,522
17.49%
61505
Long-term Disability Insurance
6,718
6,436
6,436
6,490
0.84%
61506
Short-term Disability Insurance
1,341
1,374
1,374
-
-100.00%
61507
Dental Insurance
7,037
4,800
4,800
5,040
5.00%
61509
Worker's Compensation
5,048
5,308
5,941
6,010
1.16%
61510
Unemployment Insurance
929
967
967
1,005
3.93%
61000
Total Personnel
430,958
429,157
437,532
451,620
3.22%
Commodities:
62401
Gasoline
3,676
3,160
3,160
3,160
0.00%
62801
Gifts and Awards
142
500
500
500
0.00%
62802
Food and Beverages
2,289
1,500
1,500
1,500
0.00%
62805
Clothing and Uniforms
881
1,000
1,000
1,000
0.00%
62807
Consumable Tools/Small Equipment
883
1,000
1,000
1,000
0.00%
62808
Promotional, Informational, and Marketing Mtls.
5,600
1,000
4,224
1,000
-76.33%
62901
Duplicating Supplies
91
600
600
600
0.00%
62903
Data Processing Supplies
78
300
300
300
0.00%
62904
Software
85
300
300
300
0.00%
62905
Books and Periodicals
232
750
750
750
0.00%
62999
Office Supplies and Materials
1,992
2,500
2,500
2,500
0.00%
62000
Total Commodities
15,949
12,610
15,834
12,610
-20.36%
Contract Services:
63203
Printing and Reproduction Services
4,602
4,500
4,500
4,500
0.00%
63301
Medical Services and Examinations
1,230
1,500
1,500
1,500
0.00%
63302
Laboratory Services
2,375
1,500
1,500
1,500
0.00%
63504
R&M- Office Equipment
4,006
1,285
1,285
1,285
0.00%
63506
R&M - Radio and Communications Equipment
-
1,000
1,000
1,000
0.00%
63603
Rentals - Office Equipment
5,881
6,275
6,275
5,535
-11.79%
63999
Other Contract Services
17,824
17,500
17,500
17,000
-2.86%
63000
Total Contract Services
35,918
33,560
33,560
32,320
-3.69%
Section III, Page D-9
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
7,600
Prev. Amend.
Revised
Proposed
Actual Budget
Budget
Budget Percent
2011 2012
2012
2013 Change
9,964
7,000
7,600
9,000
18.42%
2,437
2,000
2,000
2,000
0.00%
-
1,200
1,200
1,200
0.00%
4,329
2,300
2,300
2,300
0.00%
1,663
1,300
1,300
1,300
0.00%
6,097
4,780
4,780
4,780
0.00%
8,637
10,686
10,686
7,462
-30.17%
468
520
520
520
0.00%
-
1,000
1,000
1,000
0.00%
33,595 30,786 31,386 29,562 -5.81%
1,061
1,100
1,100 -
-100.00%
1,061
1,100
1,100 -
-100.00%
$ 517,481 $
507,213 $
519,412 $ 526,112
1.29%
Section III, Page D-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Police
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
Victim Services, Evidence Call Out
61151
Overtime Wages
3,000
Administration Overtime 3,000
62401
Gasoline
3,160
Gasoline for Vehicles 3,160
62801
Gifts and Awards
500
Employee Incentives, Gifts 500
62802
Food and Beverages
1,500
Seminars, Classes, and Meetings 1,500
62805
Clothing and Uniforms
1,000
Administration Uniforms 1,000
62807
Consumable Tools/Small Equipment
1,000
Miscellaneous Equipment 1,000
National Night Out, Calendars, Water
Bottles, Pens, Pins, Crime Prevention
62808
Promotional and Marketing Materials
1,000
Materials 1,000
62901
Duplicating Supplies
600
Copier, Paper, Toner, Misc. 600
62903
Data Processing Supplies
300
Discs, Mouse, Ink, Cartridges 300
62904
Software
300
Software Applications 300
Muni. Codes, Traffic Codes
62905
Books and Periodicals
750
Law Enforcement Periodicals 750
62999
Office Supplies and Materials
2,500
Copier, CBI Computer, Paper 2,500
62000
Total Commodities
12,610
Business Cards, Stationary, Manuals,
63203
Printing and Reproduction Services
4,500
Pamphlets, Court Envelopes 4,500
Hepatitis/Drug Screens Annual Physicals
63301
Medical Services and Examinations
1,500
Fitness Program 1,500
63302
Laboratory Services
1,500
Pre -Employment Testing 1,500
63504
R&M - Office Equipment
1,285
Copier, Computers, Printers, Shredder, Etc. 1,285
63506
R&M - Radios and Communications Equip.
1,000
Pagers, Radio, Cell Phone Repair & Maint. 1,000
63603
Rentals - Office Equipment
5,535
Copier Machine $461.24 x 12 5,535
Accreditation Fee 2,500
ECAC Contract 11,400
63999
Other Contract Services
17,000
Vehicle Towing, Microfilm 3,100
63000
Total Contract Services
32,320
Section III, Page D-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Police
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
Lieutenant Leadership and SWAT Training,
Highway Safety Committee and Post CST
Training, Records Certification, Evidence
64101
Travel, Training and Conference
9,000
Certification and IACP Conference 9,000
International Chiefs of Police, Colorado
Chiefs, Drug Recognition Expert Fees
64102
Dues, Licenses and Memberships
2,000
Community partership w/ rotary, FBI NA 2,000
64201
Telephone
1,200
Long Distance and Modem Charges 1,200
64206
Cellular and Paging
2,300
Cellular 2,300
Postage and Cost of Delivery
64301
Postage and Delivery Costs
1,300
of Evidence Items to CBI for Testing 1,300
64401
Fleet Maintenance Charges
4,780
Annual Fleet Maintenance Charges 4,780
64402
Equipment Replacement Charges
7,462
Annual Equipment Rental Charges 7,462
64403
Washbay Charges
520
Annual Washbay Charges 520
64901
Advertising and Legal Notices
1,000
Recruit Advertising 1,000
64000
Total Other Operating Costs
29,562
Section III, Page D-12
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or
Prev. Amend.
Account Actual Budget
Number Account Description 2011 2012
Personnel:
Final
Regular Full-time Salaries
Revised
Proposed
Budget
Budget Percent
2012
2013 Change
61101
Regular Full-time Salaries
$ 867,089
$ 902,525
$ 902,525
$ 895,316
61106
Paid -out Leave
-
-
8,072
8,609
61151
Overtime Wages
99,825
84,000
102,869
105,500
61156
Extra Duty Pay
31,279
12,000
12,000
12,000
61301
FT Pension
73,345
99,278
100,166
99,432
61304
Employee Assistance Program
348
360
360
360
61401
FICA/Medicare
13,842
14,479
14,907
14,811
61501
Group Health and Life Insurance
179,962
179,182
179,182
210,578
61505
Long-term Disability Insurance
19,940
19,771
19,771
20,688
61506
Short-term Disability Insurance
3,620
3,957
3,957
-
61507
Dental Insurance
22,113
18,000
18,000
18,900
61509
Worker's Compensation
23,303
22,292
25,018
24,818
61510
Unemployment Insurance
2,871
2,996
3,060
3,064
61000
Total Personnel
1,337,537
1,358,840
1,389,887
1,414,076
Commodities:
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
62401 Gasoline
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable or Small Equipment Items
62808 Promotional, Informational, & Marketing Mtls
62809 Medical Supplies and 1 st Aid
62902 AudioNisuai Supplies
62000 Total Commodities
Contract Services:
63302 Laboratory Services
63549 R&M - Other Specialized Equipment
63999 Other Contract Services
63000 Total Contract Services
-0.80%
6.65%
2.56%
0.00%
-0.73%
0.00%
-0.64%
17.52%
4.64%
-100.00%
5.00%
-0.80%
0.13%
1.74%
2,142
3,000
7,000
3,000
-57.14%
19,440
14,000
16,000
14,000
-12.50%
52,091
48,980
48,980
48,980
0.00%
57
500
500
500
0.00%
18,964
13,200
13,200
13,200
0.00%
5,937
11,000
11,000
11,000
0.00%
4,289
2,000
2,000
3,000
50.00%
-
-
3,230
-
-100.00%
493
1,000
1,000
1,000
0.00%
471
150
150
150
0.00%
103,884
93,830
103,060
94,830
-7.99%
4,435
3,000 3,000
4,000 33.33%
850
500 500
500 0.00%
1,009
- 600
- NA
6,294
3,500 4,100
4,500 9.76%
Section III, Page D-13
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Other Operating Costs:
64101
Travel, Training and Conference
15,697
15,000
15,000
15,000
0.00%
64103
Mileage Reimbursement
73
400
400
400
0.00%
64206
Cellular
11,433
18,342
18,342
18,342
0.00%
64401
Fleet Maintenance Charges
92,295
62,500
62,500
62,500
0.00%
64402
Equipment Replacement Charges
70,835
80,675
80,675
81,871
1.48%
64403
Washbay Charges
4,680
6,240
6,240
6,240
0.00%
64901
Advertising and Legal Notices
-
500
500
500
0.00%
64904
Operating Fees, Assessments and Charges
247,747
250,776
250,776
262,000
4.48%
64000
Total Other Operating Costs
442,760
434,433
434,433
446,853
2.86%
Capital Outlay:
66402
Computers and Peripherals
810
2,200
2.200
-
-100.00%
66405
Radio & Communication Equipment
9,961
10,000
10,000
10,000
0.00%
66000
Total Capital Outlay
10,771
12,200
12,200
10,000
-18.03%
60000
Total Expenditures
$ 1,901,246
$ 1,902,803
$ 1,943,680
$ 1,970,259
1.37%
Section III, Page 0-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Police
Program: Patrol
Account
2013
Number
Account Name
Budget
Justification
Grant Funded Duty Pay:
Hi Vis/LEAF 36,000
ERYC 8,500
Click It or Ticket 5,000
11.5 hr shifts -Straight time Hour Shifts 12,000
Special Events: St. Pat, Salute, NNO 5,000
61151
Overtime Wages
105,500
Investigations, Court, Report Writing, Patrol 39,000
61156
Extra Duty
12,000
Extra Duty Contracts 12,000
Training Equipment, Film for Cameras,
62101
Police Operating and Field Supplies
3.000
Intox Supplies and Taser Batteries 3,000
Firearm Supplies, Shotgun Shells, Bullets
Rifle Repairs, Cleaning Supplies, Targets
62102
Firearms and Weapons Supplies
14,000
Less Than Lethal Forces Munitions 14,000
62401
Gasoline
48,980
Gas for Patrol Cars 48,980
62804
Training Supplies
500
Training Supplies 500
Uniforms ($600 x17) 10,200
62805
Clothing and Uniforms
13,200
Misc. Uniforms, Leather Gear, Equipment 3,000
New/Replacement Ballistic Vests 3,600
(50% grant funded)
62806
Safety Materials
11,000
Flares, Cones, Safety Equipment 7,400
62807
Consumable Tools/ Small Equipment
3,000
Narcotics Testing Eq, NIK Kits, Swabs 3,000
Blood and Urine Test Equipment
62809
Medical Supplies and First Aid
1,000
Replace 1st Aid Supplies 1,000
62902
Audio/Visual Supplies
150
Video Tapes, Supplies 150
62000
Total Commodities
94,830
63302
Laboratory Services
4,000
Toxicology Testing, Blood & Urine Testing 4,000
63549
R&M - Other Specialized Equipment
500
Radar 500
63000
Total Contract Services
4,500
Academy 4,200
Miscellaneous Training: Bike Patrol,
Community Poliicing, SRO, Police Liability,
64101
Travel, Training and Conference
15,000
Search and Seizure 10,800
64103
1 Mileage Reimbursement
1 400
Mileage/POV 400
Section III, Page D-15
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Police
Program: Patrol
Account
2013
Number
Account Name
Budget
Justification
Cellular Phone Service 18 x 619/yr 11,142
Raids on Line, Evidence on Q, and Livescan
64206
Cellular and Paging
18,342
Maintenance Contracts 7,200
64401
Fleet Maintenance Charges
62,500
Annual Fleet Maintenance Charges 62,500
64402
Equipment Replacement Charges
81,871
Annual Equipment Rental Charges 81,871
64403
Washbay Charges
6,240
Annual Washbay Charges 6,240
64901
Advertising and Legal Notices
500
New Officer Recruitment Pamphlets 500
Crime Stoppers 500
COPS LINK 1,900
Clancy 3,120
Detox Facility 19,567
Boarding Prisoners 750
800 MHz System Fee 26,000
64904
Operating Fees, Assessments, and Charges
262,000
Vail Dispatch Services 210,163
64000
Total Other Operating Costs
446,853
66405
Radio and Communication Equipment
10,000
Mobile Radios (2) 10,000
Total Capital Outlay
10,000
Section III, Page D-16
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Investigations #313
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
64401
Personnel:
2,252
1,749
1,749
1,749
0.00%
61101
Regular Full-time Salaries
$ 57,715
$ 57,473
$ 57,473
$ 58,053
1.01%
61106
Paid -out Leave
-
-
553
558
0.90%
61151
Overtime Wages
4,310
9,000
9,000
9,000
0.00%
61156
Extra Duty Pay
-
4,000
-
-
NA
61301
FT Pension
4,941
6,322
6,383
6,447
1.00%
61304
Employee Assistance Program
24
24
24
24
0.00%
61401
FICA/Medicare
867
1,022
1,030
980
-4.85%
61501
Group Health and Life Insurance
14,878
11,934
11,934
14,032
17.58%
61505
Long-term Disability Insurance
1,722
1,494
1,494
1,509
1.00%
61506
Short-term Disability Insurance
245
253
253
-
-100.00%
61507
Dental insurance
1,812
1,200
1,200
1,260
5.00%
61509
Worker's Compensation
1,438
1,420
1,593
1,609
1.00%
61510
Unemployment Insurance
179
211
211
203
-3.79%
61000
Total Personnel
88,131
94,353
91,148
93,675
2.77%
Commodities:
62101
Police Operating and Field Supplies
2,473
2,500
2,500
2,500
0.00%
62401
Gasoline
1,207
1,264
1,264
1,264
0.00%
62805
Clothing and Uniforms
212
300
300
600
100.00%
62806
Safety Materials
-
200
200
200
0.00%
62807
Consumable Tools/Small Equipment
8
250
250
250
0.00%
62902
AudioNisual Supplies
116
200
200
200
0.00%
62000
Total Commodities
4,016
4,714
4,714
5,014
6.36%
Contract Services:
63301 Medical Services and Exams 3,018 1,200 1,200 1,200 0.00%
63000 Total Contract Services 3,018 1,200 1,200 1,200 0.00%
Section III, Page 0-17
Other Operating Costs:
64401
Fleet Maintenance Charges
2,252
1,749
1,749
1,749
0.00%
64402
Equipment Replacement Charges
-
5,244
5,244
5,244
0.00%
64403
Washbay Charges
468
520
520
520
0.00%
64000
Total Other Operating Costs
2,720
7,513
7,513
7,513
0.00%
Capital Outlay:
66402
Computers and Peripherals
-
1,100
1,100
-
-100.00%
66000
Total Capital Outlay
-
1,100
1,100
-
-100.00%
60000
Total Expenditures
$ 97,885 $
108,880 $
105,675 $
107,402
1.63%
Section III, Page 0-17
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Police
Program: Investigations
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime Wages
9,000
Investigator's Overtime 9,000
DUI Blood Storage Refrigerator
62101
Police Operating and Field Supplies
2,500
Equipment, Investigative Supplies 2,500
62401
Gasoline
1,264
Gasoline for vehicle 1,264
62805
Clothing and Uniforms
600
Miscellaneous Uniforms 600
62806
Safety Materials
200
Gloves, PPE, Decontamination Wipes 200
62807
Consumable Tools/Small Equipment
250
Miscellaneous 250
62902
Audio/Visual Supplies
200
Video & Audio Cassettes for Court 200
62000
Total Commodities
5,014
63301
Medical Services and Exams
1,200
Sex Assault Medical Services 1,200
63000
Total Contract Services
1,200
64401
Fleet Maintenance Charges
1,749
Annual Fleet Maintenance Charges 1,749
64402
Equipment Replacement Charges
5,244
Annual Equipment Rental Charges 5,244
64403
Washbay Charges
520
Annual Washbay Charges 520
64000
Total Other Operating Costs
7,513
Section III, Page D-18
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Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Public Works Department
Total
Department Budget by Program:
Administration
Roads and Streets
Facilities Maintenance
Parks
Town Center West Maintenance Fund
Total
Sources of Funds:
Direct Program Revenues:
Eagle County Trail Safety and Repair Grant
Highway User's Tax
Road & Bridge Fund
Abatement Services
Road Cut Permits
Capital Lease Proceeds
General Fund Subsidy
Town Center West Maintenance Fund
Total
Full-time Employees (FTEs)
$ 3,046,019 $ 3,125,459 $ 3,092,952 $ 3,233,374 4.54%
$ 75,477
$ 75,620
Original or
Final
-11.68%
1,520,827
1,522,218
1,501,725
Prev. Amend.
Revised
Proposed
394,103
394,033
Actual
Budget
Budget
Budget
Percent
Department Budget by Category:
2011
2012
2012
2013
Change
3.68%
-
-
-
25,000
NA
Personnel
$ 1,364,464
$ 1,417,949
$ 1,431,743
$ 1,524,847
6.50%
Commodities
350,639
381,337
360,665
391,321
8.50%
Contract Services
340,570
378,585
414,857
387,026
-6.71%
Other Operating Costs
874,419
778,528
667,728
765,759
14.68%
Debt Service
96,755
116,821
165,720
90,871
-45.17%
Capital Outlay
19,172
52,239
52,239
73,550
40.80%
Total
Department Budget by Program:
Administration
Roads and Streets
Facilities Maintenance
Parks
Town Center West Maintenance Fund
Total
Sources of Funds:
Direct Program Revenues:
Eagle County Trail Safety and Repair Grant
Highway User's Tax
Road & Bridge Fund
Abatement Services
Road Cut Permits
Capital Lease Proceeds
General Fund Subsidy
Town Center West Maintenance Fund
Total
Full-time Employees (FTEs)
$ 3,046,019 $ 3,125,459 $ 3,092,952 $ 3,233,374 4.54%
$ 75,477
$ 75,620
$ 76,893
$ 67,912
-11.68%
1,520,827
1,522,218
1,501,725
1,577,709
5.06%
348,195
394,103
394,033
401,949
2.01%
799,483
843,585
830,281
885,104
6.60%
302,037
289,933
290,020
300,700
3.68%
$ 3,046,019 $ 3,125,459 $ 3,092,952 $ 3,233,374 4.54%
$ -
$ -
$ 7,500
$ -
-100.00%
22,524
22,000
22,000
22,000
0.00%
344,985
346,800
365,684
383,968
5.00%
975
2,000
1,000
1,000
0.00%
43,695
27,500
35,000
35,000
0.00%
-
-
-
25,000
NA
412,179
398,300
431,184
466,968
8.30%
2,331,803
2,437,226
2,371,748
2,465,706
3.96%
302,037
289,933
290,020
300,700
3.68%
$ 3,046,019
$ 3,125,459
$ 3,092,952
$ 3,233,374
4.54%
19.40 19.40 19.40 19.40
Section III, Page E-2
PUBLIC WORKS
PUBLIC WORKS
The Public Works Dept. consists of three organizational divisions; Administration,
Roads and Bridges, and Parks/Facilities. All divisions work to maintain the Town's
existing infrastructure and building assets and also lend support to other Departments
for various special events throughout the year, planning, energy initiatives, and assisting
with set-up/tear-down, crowd control, trash collection, traffic control, and vendor
supervision.
ADMINISTRATION provides overall direction and coordination for the Public Works
Department including staff management, strategic planning, project management, grant
writing, cross -department coordination, and reporting to the Town Manager and Town
Council. This division also provides assistance to the general public, provides technical
assistance to the Town Manager, and is responsible for the whole department's budget
development and control.
ROAD AND BRIDGE (R&B) is an operational division responsible for the maintenance
of over 60 lane miles of roadway, six bridges, 2 railroad overpasses, 8 miles of sidewalk,
and the town's major storm water infrastructure. The street system also consists of over
seven miles of guardrail, 435 various light poles, over 900 street signs, and thirty bike
path signs. All work in the public rights-of-way (r.o.w.) by private parties or contractors
must have a valid permitted authorized by the Director of Public Works in order to
protect the public's investment in assets and to safeguard the traveling public. R&B
manages the r.o.w. permit process and conducts inspection of work to verify permit
compliance. Snow plowing, road patching, road striping, street light repair, guard rail
and sign repair, street sign making, response to all emergency personnel, and weed
abatement are some of the other services provided by this division.
PARKS/FACILITIES division provides maintenance of public buildings and structures as
well as parks, streetscapes, and open spaces. The PARKS group maintains four parks,
including over sixty-five acres of irrigated open space and multi -use athletic fields. The
PARKS group is also responsible for the maintenance and care of four tennis courts,
three basketball courts, and two picnic shelters, the Nottingham Lake fishing pier, plus
five miles of recreation trails, two miles of fencing, over eight hundred trees, more than
twenty thousand square feet of planting beds, Avon Station and 9 other bus -stops, plus
82 total trash receptacles and 23 pet stations. The FACILITIES group keeps the HVAC
equipment operational and maintains the exterior and interior furnishings of all of Avon's
public buildings except the Recreation Center. This group coordinates renovation work
and provision of temporary facilities with all other departments as needed. During the
winter season, several of the PARKS/FACILITIES employees are utilized by the ROADS
AND BRIDGES division to assist with road snow plowing operations. The remainder of
the PARKS/FACILITIES group is responsible for snow and ice removal and maintenance
of over two miles of sidewalk, recreation paths and parking lots. Cooperation with the
Recreation Department, in scheduling and staffing 17+ Special Events covering 31
calendar days, athletic events (e.g., lacrosse, soccer, hockey tournaments) and
recreational activities (e.g., club kickball, hockey, ultimate Frisbee, flag football).
Section III, Page E-3
PUBLIC WORKS
DEPARTMENT ACCOMPLISHMENTS FOR 2012
• Conducted Road and Bridge maintenance, including:
o Kept over 150 streetlights functioning
o Repaired curbs, shoulder, and guardrail
o Street striping and road markings installed
o Repaired damage to roads, signs, lights from 11 accidents
o Repaired damage from 9 vandalism incidences
o Conducted traffic control for 2 special events
o Annual large item and Christmas tree cleanup for Town of Avon
residents
o Managed noxious weed program: 2 violations issued
o Cleaned all storm sewer inlets within the town limits
o Removed all debris and materials from Swift Gulch to the Annex, to
the landfill etc. to prepare for Swift Gulch construction
o Assisted with the Metcalf Gulch drainage project by providing traffic
control, asphalt patching and infrared patching
• Conducted Facility Asset Maintenance and improvements including:
o Managed installation of new HVAC unit in Fleet to replace faulty fan
coil unit.
o Updated emergency lighting and exit signs at the Municipal Building.
o Painted offices and break room at Fleet Maintenance.
o Replaced all ceiling tiles in Police Department.
o Removed old sink/toilet unit from ammunition locker.
o Installed new flooring in Swift Gulch modular building
o Replaced track lighting in Council Chambers to improve lighting for TV
cameras energy efficient LED's.
o Installed wall and office door in Community Development.
o Installed new ventilation fans in the garage area of the Parks Facility.
• Conducted Parks and Streetscape Maintenance including:
o Installed 72 new, more reliable and efficient irrigation rotors in
Nottingham Park.
o Installed 9 new irrigation control valves throughout Avon's irrigation
system.
o Conducted bronze patina maintenance on art in public places statues
on Avon Rd.
o Renovated north and south landscaping at intersection of Hurd Lane
and Avon Rd.
o Installed irrigation service at Lot 5 for future landscaping.
o Installed 4 new solar powered bollard caps at Avon Station (6 were
installed in 2011).
o Water -sealed Nottingham Park Playground.
Section III, Page E-4
PUBLIC WORKS
o Installed 4 new Bear Proof trash cans along Avon Rd.
o Replaced or renewed 40 yards of mulch/bark products to spruce up
Town maintained plantings areas.
o Renovated landscaping at Lot 16. Replaced tired beds with new
shrubs and 3 maple trees.
o Repaired 11 vandalized areas including damage to irrigation, fencing,
bus stops, restrooms and trash receptacles.
o Removed 3 large cottonwood trees from the Nottingham Lake Dam as
directed by State of Colorado Dam Inspector.
o Cleared overgrown willows, cottonwood trees and other debris from
approximately 3,500 feet of irrigation canal in East Avon.
o Repaired one hole in the lake.
o American Red Cross HeartSaver 1 st Aid/CPR/AED (all Parks and
Facilities staff)
o CIRSA Certified Flagger Training (all Parks and Facilities staff)
DEPARTMENT PRIORITIES FOR 2013
Top priorities and goals for the Department of Public Works are listed below.
Bus Storage Building is under construction at at 500 Swift Gulch Road that will
cause operational challenges throughout the 18 -month construction period (June 2012 -
November 2013) including restricted site access, utility outages, increased site traffic
and parking, layout sequencing changes, and impacts to vehicle fueling and parking.
Construction at Swift Gulch will put pressure on Public Works staff to adapt operations to
changing conditions. The preliminary construction schedule estimates that Public Works
headquarters (including dispatch, administrative offices, and shops) will be relocated to
the upper tier of the Swift Gulch site and operable by December 2012. Equipment and
bulk materials storage have been distributed between the Town's four operational sites
(500 Swift Gulch Road, 375 Yoder, 1101 Wildwood Road, One Lake Street) until
construction is complete
• Assist with relocation of operations for public works staff, including
relocation of modular building. The facilities staff will assist in order to reduce
contractor costs.
• Repair asphaltic pavements in Wildridge and other areas where
considerable freeze -thaw cycle damage has occurred over the past three
winters.
• Repair Eagle Valley Trail where tree roots are causing cracking and heaving
of thin asphalt
• Placed portions of Nottingham-Puder Ditch along Swift Gulch Rd in pipe
to reduce water loss and temperature increases
• Complete GIS inventories for street lighting, signs, and storm drainage
infrastructure to more efficiently track maintenance of these assets.
• Cross training parks, road and bridge, and facilities staff to provide better
coverage of core services during vacations, sick leave, etc.
• Manage outsourced work to contractors where appropriate.
Section III, Page E-5
PUBLIC WORKS
FUTURE OUTLOOK
The Department of Public Works will have exciting new challenges with the
opening of the bus storage and maintenance building. The structure will add
35,000 SF of new space to operate and maintain but will lower the maintenance
requirements of the buses. In addition to this new work, the department will be
assuming landscape maintenance within the Village (at Avon). This will be
challenging because of the degradation of the landscaping, but will dramatically
beautify the area. The Department is looking forward to these large
improvements that will significantly improve the Town.
Section III, Page E-6
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Account
Other Operating Costs:
Number
Account Description
64102
Dues, Licenses and Memberships
64104
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61201
Automobile Allowance
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62401 Gasoline
62802 Food and Beverages
62805 Clothing and Uniforms
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63504 R&M - Office Equipment and Computer
63506 R&M - Radios and Communications Equip.
63603 Rentals - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
64000 Total Other Operating Costs
Actual
2011
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues, Licenses and Memberships
64104
Meeting Expense
64201
Telephone
64206
Cellular and Paging
64301
Postage and Delivery Costs
64401
Fleet Maintenance Charges
64403
Washbay Charges
64901
Advertising and Legal Notices
64000 Total Other Operating Costs
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
$ 33,212
$ 33,416
$ 33,416
$ 27,000
-19.20%
-
-
1,123
260
-76.85%
1,080
1,080
1,080
900
-16.67%
2,832
3,676
3,800
2,999
-21.08%
7
7
7
7
0.00%
471
500
516
408
-20.93%
4,534
3,646
3,646
4,249
16.54%
158
167
167
167
0.00%
143
141
141
-
-100.00%
544
360
360
378
5.00%
359
350
360
291
-19.17%
96
103
103
84
-18.45%
43,436
43,446
44,719
36,743
-17.84%
728
632
632
632
0.00%
1,288
1,950
1,950
1,750
-10.26%
410
300
300
300
0.00%
175
500
500
500
0.00%
-
200
200
200
0.00%
1,942
1,750
1,750
1,750
0.00%
4,057
2,200
2,200
2,200
0.00%
4,543
5,332
5,332
5,132
-3.75%
767
882
882
882
0.00%
6,044
4,268
4,268
7,850
83.93%
1,749
2,099
2,099
1,917
-8.67%
425
1,500
1,500
1,500
0.00%
10,121
9,000
9,000
4,200
-53.33%
8,985
8,749
8,749
12,149
38.86%
841
1,000
1,000
1,100
10.00%
461
1,023
1,023
1,068
4.40%
-
120
120
120
0.00%
1,147
1,300
1,300
1,300
0.00%
10,121
9,000
9,000
4,200
-53.33%
1,145
300
300
300
0.00%
4,057
2,200
2,200
2,200
0.00%
429
450
450
450
0.00%
-
-
-
300
NA
18,201
15,393
15,393
11,038
-28.29%
Section III, Page E-7
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Account
Number Account Description
Capital Outlay
66401 Office Equipment
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
312 550
550
550
0.00%
- 150
150
200
33.33%
- 2,000
2,000
2,100
5.00%
312 2,700
2,700
2,850
5.56%
$ 75,477 $ 75,620 $
76,893 $
67,912
-11.68%
Section III, Page E-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
62401
Gasoline
632
Fuel for Vehicles 632
Coffee Service 1,400
Seasonal staff training events (2) 300
62802
Food and Beverage
1,750
Regional PW Meetings 50
62806
Clothing and Uniforms
300
Outerwear, Logowear 300
500
62904
Software
500
Software 500
62905
Books and Periodicals
200
Reference Books and Magazines 200
Printer, Copier Plotter Supplies 1,000
62999
Office Supplies and Materials
1,750
Miscellaneous Flyers and Supplies 750
62000
Total Commodities
5,132
63504
R&M - Office Equip and Computers
882
Copier Maintenance 882
800 MHz Radio Service 10@ $365 each 3,650
800MHz Rebuild base 3,500
Batteries 200
63506
R&M - Radios and Communications Equip.
7,850
Repairs 500
63603
Rentals Office Equipment
1,917
50% of Copier lease $319.57 x 12 months 1,917
63999
Other Contract Services
1,500
Copy Services 1,500
63000
Total Contract Services
12,149
64101
Travel, Training and Conference
1,100
Training 1,100
PE 150
WEF 175
ASME 140
NRPA 145
APWA 238
CO Weed Association 100
64102
Dues, Licenses, and Memberships
1,068
AWA, Lake Management 120
64104
Meeting Expenses
120
Quarterly QQ, ECO Trails, Design, Safety 120
64201
Telephone and Long Distance
1,300
PW Fax, Fire Alarm, Long Distance Charges 1,300
Smartphones w/ Data ($780 X 3) 2,340
Cellphones ($240 X 5) 1,200
64206
Cellular and Paging
4,200
Internet for Laptop ($660 X 1) 660
64301
Postage and Delivery costs
300
Miscellaneous Deliveries/Shipments 300
Section III, Page E-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
64401
Fleet Maintenance
2,200
Annual Fleet Maintenace Charge 2,200
64403
Washbay Charges
450
Annual Washbay Charges 450
64901
Advertising and Legal Notices
300
Advertising and Legal Notices 300
64000
Total Other Operating Costs
11,038
66401
Office Equipment
550
Office Equipment 550
66402
Computers and Peripherals
200
Digital Camera and Memory Card 200
66404
Office Furniture and Fixtures
2,100
Fixtures, Furniture Replacement 2,100
66000
Total Capital Outlay
2,850
Section III, Page E-10
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets #413
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 355,400
$ 369,940
$ 369,940
$ 386,806
4.56%
61106
Paid -out Leave
-
-
3,566
3,719
4.29%
61151
Overtime Wages
15,998
32,000
32,000
32,000
0.00%
61301
FT Pension
30,637
40,693
41,085
42,620
3.74%
61304
Employee Assistance Program
198
204
204
204
0.00%
61401
FICA/Medicare
5,197
5,828
5,879
6,127
4.22%
61501
Group Health and Life Insurance
122,376
100,959
100,959
118,836
17.71%
61505
Long-term Disability Insurance
3,417
3,318
3,318
3,426
3.25%
61506
Short-term Disability Insurance
1,574
1,674
1,674
-
-100.00%
61507
Dental insurance
14,113
10,200
10,200
10,710
5.00%
61509
Worker's Compensation
13,390
13,275
15,874
16,597
4.55%
61510
Unemployment Insurance
1,081
1,206
1,206
1,268
5.14%
61000
Total Personnel
563,381
579,297
585,905
622,313
6.21%
Commodities:
62201
Street Repair and Maint. Materials and Supplies
19,976
20,000
20,000
22,000
10.00%
62202
Sand and Gravel
45,253
55,625
35,953
56,000
55.76%
62203
Street Sign Materials and Supplies
25,819
28,800
28,800
28,800
0.00%
62205
Plumbing and Electrical Supplies and Materials
40,073
16,059
16,059
16,059
0.00%
62305
Chemicals
21,061
22,300
22,300
23,300
4.48%
62401
Gasoline
10,087
7,900
7,900
8,295
5.00%
62402
Diesel
37,559
49,840
49,840
52,332
5.00%
62802
Food and Beverage
695
750
750
750
0.00%
62804
Training Supplies
100
600
600
600
0.00%
62805
Clothing and Uniforms
4,001
4,100
4,100
4,100
0.00%
62806
Safety Materials and Supplies
2,382
2,270
2,270
2,270
0.00%
62807
Consumable Tools/Small Equipment
8,317
9,840
9,840
8,040
-18.29%
62899
Other Miscellaneous Operating Supplies
609
1,800
1,800
1,800
0.00%
62000
Total Commodities
215,932
219,884
200,212
224,346
12.05%
Contract Services:
63301
Medical Services and Exams
10
1,764
1,764
1,764
0.00%
63502
R&M - Streets
89,729
92,230
101,230
104,203
2.94%
63608
Rentals - Machinery & Equipment
-
600
600
700
16.67%
63999
Other Contract Services
124,605
135,722
146,394
135,000
-7.78%
63000
Total Contract Services
214,344
230,316
249,988
241,667
-3.33%
Section III, Page E-11
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets #413
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Other Operating Costs:
64101
Travel, Training and Conference
3,672
8,075
8,075
8,075
0.00%
64203
Electric
36,220
41,307
41,307
41,800
1.19%
64401
Fleet Maintenance Charges
259,791
206,000
130,000
206,000
58.46%
64402
Equipment Replacement Charges
90,019
79,013
79,013
75,932
-3.90%
64403
Washbay Charges
7,008
7,654
7,654
7,654
0.00%
64901
Advertising and Legal
-
500
500
700
40.00%
64902
Financial Support, Donations and Contributions
35,099
36,000
36,000
36,000
0.00%
64906
Insurance Deductibles
236
-
-
-
NA
64000
Total Other Operating Costs
432,045
378,549
302,549
376,161
24.33%
Debt Service:
65201
Capital Lease Payments
94,107
114,172
163,071
88,222
-45.90%
65000
Total Debt Service
94,107
114,172
163,071
88,222
-45.90%
Capital Outlay:
66402
Computers and Peripherals
1,018
-
-
-
NA
66499
Other Machinery & Equipment
-
-
-
25,000
NA
66000
Total Capital Outlay
1,018
-
-
25,000
NA
60000
Total Expenditures
$ 1,520,827
$ 1,522,218
$ 1,501,725
$ 1,577,709
5.06%
Section III, Page E-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Roads & Streets
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime Wages
32,000
Overtime 32,000
Street Paint 3,000
Brick Sealer, Crosswalks 5,000
Asphalt/Cold Patch 3,000
Replenish Guard Rail Material 5,000
62201
Street Repair and Maint. Materials and Supp
22,000
Pre -mark Street Striping 6,000
Cinders 50,000
62202
Sand and Gravel
56,000
Shoulder Material 6,000
Delineators, Reflectors 6,500
Steel Posts 24 @ $200 4,800
Stains, Paints, Brushes 750
Replenish Cones and Barrels 1,750
Construction Signs (Vlg) 2,500
Sign Materials 6,000
62203
Street Sign Materials and Supplies
28,800
Wood Posts 100 @ $65 6,500
Avon Rd Light heads, terminals, etc 4,000
Bulbs 4,600
Hardware 1,725
62205
Plumbing and Electrical Supplies and Materials
16,059
3 -Path Lights @ $2867 each 5,734
Weed Killer 3,000
Neutralizer 800
62305
Chemicals
23,300
Ice Slicer 19,500
62401
Gasoline
8,295
Unleaded Fuel 8,295
62402
Diesel
52,332
Diesel Fuel 52,332
62802
Food and Beverage
750
Miscellaneous Meetings 750
62804
Training Supplies
600
Video Rental, Safety Handouts 600
10 Coats @ $175 each 1,750
10 Bibs @ $125 each 1,250
62805
Clothing and Uniforms
4,100
Uniforms, Hats, Shirts 11 @ $100 1,100
Personal Protective Equipment 10 @ $150 1,500
Barricade Lights 220
62806
Safety Materials and Supplies
2,270
First Aid Supplies 550
Section III, Page E-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Roads & Streets
Account
2013
Number
Account Name
Budget
Justification
Electrical Field tools 2,000
Asphalt Tools/Crack Fill Specialty Tools 500
Hand Tools 1,300
Guardrail Attachment 1,800
Air Tools 1,440
(2) Weed Eaters 1,000
62807
Consumable Tools/ Small Equipment
8,040
Miscellaneous Hardware
Bracket Hardware 800
62899
Other Miscellaneous Operating Supplies
1,800
Miscellaneous Hardware 1,000
62000
Total Commodities
224,346
Random Alcohol 500
Random Drug 500
63301
Medical Services and Exams
1,764
DOT Physicals 764
Miscellaneous Patch (potholes, sinkholes) 25,000
Infra Red Patch 17,303
Storm Water System Maintenance 15,000
Crosswalk Brick Repairs (2) 8,000
Guard Rail Repair 500 LF/yr @ $25/1-F 12,500
63502
R&M - Streets
104,203
Crack Fill Maintenance 26,400
63608
Rentals - Machinery and Equipment
700
Miscellaneous Equipment Rentals 700
Electrical Outsourcing 12,000
Snow Removal/Hauling 25,000
Snow Removal/Handwork (Avon Rd) 1,100
Street Striping 42,000
Sidewalk Repairs 8,000
Trash, Landfill (Includes Clean up Work) 9,500
Vandalism 3,600
UNCC Charges (Locates, Tier 1) 2,000
Paint RR Bridge Walls 6,800
Weed Mitigation 20,000
63999
Other Contract Services
135,000
Paint Streetscape Lights 25 @ $200 5,000
63000
Total Contract Services
241,667
Road Tech Trainer Dues 675
Equipment Operator Certification 5,000
64101
Travel, Training, and Conference
8,075
ALTAP/APWA Training 2,400
Section III, Page E-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Roads & Streets
Account
2013
Number
Account Name
Budget
Justification
W.BC Blvd. Streetlights 2,000
1-70 Sign 1,550
Christmas Lights #1 3,350
Christmas Lights #2 2,820
Street Lights - Avon Road 2,700
Path Lights - Avon Road 2,700
Path Outlets 7,700
Recreation Center Parking Lot 2,600
Riverfront Drive 1,600
Benchmark Road Street Lights 1,920
Avon Elementary 1,160
Village Streetlights 2,700
Village Earthlights 2,700
Hurd Lane Street Lights 1,700
West Beaver Creek Blvd Path Lights 2,600
64203
Electric
41,800
Chapel Place Path Lights 2,000
64401
Fleet Maintenance Charges
206,000
Annual Fleet Maintenance Charges 206,000
64402
Equipment Replacement Charges
75,932
Annual Equipment Rental Charges 75,932
64403
Washbay Charges
7,654
Annual Washbay Charges 7,654
64901
Advertising and Legal Notices
700
Door Hangers, Flyers 700
64902
Financial Support, Donations
36,000
Westin Riverfront Public Plaza 36,000
64000
Total Other Operating Costs
376,161
2007 Master Lease (Leeboy, Dump Truck) 58,022
65201
Capital Lease Payments
88,222
2011 Peterbilt Plow Truck Lease 30,200
65000
Total Debt Service
88,222
66499
Other Machinery & Equipment
25,000
SS Auger Sander Unit 25,000
66000
Total Capital
25,000
Section III, Page E-15
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61151
Overtime Wages
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62205 Plumbing & Electrical Supplies and Materials
62401 Gasoline
62402 Diesel
62803 Janitorial, Custodial and Cleaning Supplies
62805 Clothing and Uniforms
62807 Consumable Tools/Small Equipment
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63501 R&M - Buildings and Facilities
63599 Other Maintenance Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64201 Telephone
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash and Recycling
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 118,427 $
119,220 $
119,220 $
125,399
5.18%
-
-
390
1,206
209.23%
2,718
5,000
5,000
5,000
0.00%
9,858
13,114
13,156
13,927
5.86%
60
66
66
66
0.00%
1,700
1,801
1,807
1,908
5.59%
38,189
32,661
32,661
38,448
17.72%
1,090
1,088
1,088
1,124
3.31%
500
540
540
-
-100.00%
4,173
3,300
3,300
3,465
5.00%
3,108
3,037
3,429
3,608
5.22%
351
373
373
395
5.90%
180,174 180,200 181,030 194,546 7.47%
3,558
6,385
6,385
6,385
0.00%
2,522
3,160
3,160
3,160
0.00%
1,018
2,136
2,136
2,136
0.00%
8,103
10,500
10,500
11,000
4.76%
723
600
600
800
33.33%
1,306
2,000
2,000
2,000
0.00%
458
1,200
1,200
1,200
0.00%
17,688
25,981
25,981
26,681
2.69%
41,078
14,136
39,475
21,095
48,575
21,095
34,675
21,195
-28.62%
0.47%
55,214
60,570
69,670
55,870
-19.81%
1,324
3,300
3,300
3,300
0.00%
3,924
3,924
3,924
3,924
0.00%
1,647
-
-
-
NA
13,873
12,880
12,880
12,880
0.00%
41,710
46,044
46.044
46,044
0.00%
9,018
6,736
6.736
6,736
0.00%
7,448
18,000
8,000
10,000
25.00%
8,188
7,908
7,908
7,908
0.00%
2,200
-
-
-
NA
936
1,560
1,560
1,560
0.00%
90,268
100,352
90,352
92,352
2.21%
Section III, Page E-16
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Account
Number Account Description
Capital Outlay:
66202 Building Improvements
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
4,014
26,500
26,500 32,500
22.64%
837
-
- -
NA
-
500
500 -
-100.00%
4,851
27,000
27,000 32,500
20.37%
$ 348,195 $
394,103 $
394,033 $ 401,949
2.01%
Section III, Page E-17
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Public Works
Program:
Facility Maintenance
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime Wages
5,000
Overtime 5,000
Plumbing and Mechanical Equipment 3,500
Light Bulbs, Fixtures 2,000
62205
Plumbing & Electrical Supplies & Materials
6,385
Electrical Supplies 885
62401
Gasoline
3,160
Gasoline Fuel for Vehicle 3,160
62402
Diesel
2,136
Diesel Fuel for Vehicle 2,136
Paper Products, Trash Bags 5,800
Cleaning Supplies 4,100
62803
Janitorial, Custodial, and Cleaning Supplies
11,000
Miscellaneous Items 1,100
Outerwear 400
62805
Clothing and Uniforms
800
Uniforms, Hats, Shirts, Pants 400
62807
Consumable Tools, Small Equipment
2,000
Maintenance Tools 2,000
62899
Other Miscellaneous Operating Supplies
1,200
Miscellaneous Hardware 1,200
62000
Total Commodities
26,681
Sherwood Meadows
Miscellaneous Repairs 1,125
Cabin
Interior Repairs 500
PW Annex
Exterior Repairs 800
Pumphouse
Deck Repairs/Stain 1,500
Electrical Upgrades 1,500
Exterior Repairs 500
Municipal Building
Sound Consult / Repairs Council Chambers 5,000
Exterior Repairs (Stucco, Paint, Concrete) 1,400
Door and Window Repairs 1,400
Door Mats 1,000
HVAC Filters (quarterly) 1,200
Miscellaneous Repairs 2,400
Atrium Windows -Glass, Frame & Sealing 1,000
Flags 2,500
HVAC Repairs 3,000
Parks Restroom
Misc Maintenance: Plumbing, Paint, Stalls 1,000
Parks Building
Interior Paint 250
Overhead Door Maintenance 500
Exterior Repairs 500
Section III, Page E-18
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Public Works
Program:
Facility Maintenance
Account
2013
Number
Account Name
Budget
Justification
Swift Gulch - Admin & Transit
Deck and Landing Repairs 250
Door, Trim Repair 250
HVAC Repairs 3,000
Filters (bi-annual) 100
Fleet Maintenance Building
63501
R&M - Buildings and Facilities
34,675
Misc. Repairs: HVAC, Snowmelt, etc. 4,000
Sherwood Meadows 1,000
Security Monitor Alarm System at
Municipal Building, Cabin & Swift Gulch 4,450
Backflow Certifications 10 @ $140 each 1,400
Elevator Inspection (Annual) Fleet, Muni 600
Snow Removal Rec Center 2,500
Boiler Inspection (Annual) Fleet, Muni 425
Fire Extinguisher Service (Annual) 1,000
Elevator Maintenance 3,120
Pest Control 4,200
63599
Other Maintenance Services
21,195
Other Maintenance Service 2,500
63000
Total Contract Services
55,870
CMC/MSEC Classes 600
HVAC Classes (Heat Reclaim) 1,200
64101
Travel, Training and Conference
3,300
Backflow Certification 1,500
64102
Dues, Licenses and Memberships
3,924
Sherwood Meadows Condo Assn. 3,924
64202
Gas
12,880
Municipal Building and Cabin 12,880
Sherwood Meadows 5,293
Swift Gulch 10,189
Municipal Building 18,515
Pumphouse and Cabin 6,485
PW Annex 2,781
64203
Electric
46,044
Parks Storage Facility 2,781
Municipal Building, Cabin, Park Storage 4,536
64204
Water & Sanitation
6,736
Swift Gulch 2,200
Trash Service 9,500
64205
Trash Collection and Recycling
10,000
Clean-up Week 500
64401
Fleet Maintenance Charges
7,908
Annual Fleet Maintenance Charges 7,908
64403
Washbay Charges
1,560
Annual Washbay Charges 1,560
64000
Total Other Operating Costs
92,352
Section III, Page E-19
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Public Works
Program:
Facility Maintenance
Account
2013
Number
Account Name
Budget
Justification
Municipal Bid
IT AC unit replacement (50,000BTU unit) 6,500
Sound Consult / Repair Council Chambers 5,000
PW Admin Bid
AED/defribillator 1,900
ADA upgrades 3,500
Police Station:
800 MHz DTR BDA System 9,200
Safety Improvements 4,500
Parks Garage:
66202
Building Improvements
32,500
AED/defribillator 1,900
66000
Total Capital Outlay
32,500
Section III, Page E-20
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Account
Number Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 253,177
$ 250,312
$ 250,312
$ 272,621
8.91%
61106
Paid -out Leave
-
-
2,805
2,621
-6.56%
61121
PTS Wages
85,059
94,000
94,000
95,504
1.60%
61122
PTS Bonuses
599
-
-
-
NA
61151
Overtime Wages
8,492
12,698
12,698
12,698
0.00%
61202
Ski Pass
-
1,198
1,198
1,318
10.02%
61301
FT Pension
21,229
27,534
27,842
30,277
8.75%
61302
PTS Pension
3,202
3,525
3,525
3,581
1.59%
61304
Employee Assistance Program
135
136
136
136
0.00%
61401
FICA/Medicare
4,919
4,723
4,763
5,633
18.27%
61501
Group Health and Life Insurance
59,702
67,126
67,126
79,054
17.77%
61505
Long-term Disability Insurance
2,424
1,958
1,958
2,453
25.28%
61506
Short-term Disability Insurance
1,126
972
972
-
-100.00%
61507
Dental insurance
7,439
6,780
6,780
7,119
5.00%
61509
Worker's Compensation
7,724
7,695
8,538
9,128
6.91%
61510
Unemployment Insurance
1,010
1,075
1,075
1,154
7.35%
61000
Total Personnel
456,237
479,732
483,728
523,297
8.18%
Commodities:
62202
Sand and Gravel
1,334
1,400
1,400
4,100
192.86%
62204
Construction, Maint. and Permanent Materials
4,731
4,750
4,750
4,950
4.21%
62205
Plumbing and Electrical Supplies and Materials
15,608
21,100
21,100
22,100
4.74%
62206
Landscaping and Plant Materials
10,676
12,200
12,200
13,445
10.20%
62305
Chemicals
4,915
9,610
9,610
7,500
-21.96%
62401
Gasoline
8,447
7,584
7,584
8,344
10.02%
62402
Diesel
7,390
7,120
7,120
7,832
10.00%
62802
Food and Beverage
611
700
700
750
7.14%
62803
Janitorial, Custodial and Cleaning Supplies
3,621
4,995
4,995
5,200
4.10%
62804
Training Supplies
-
200
200
200
0.00%
62805
Clothing and Uniforms
2,972
2,980
2,980
3,130
5.03%
62806
Safety Materials and Supplies
5,611
4,525
4,525
4,525
0.00%
62807
Consumable Tools/Small Equipment
6,130
6,450
6,450
6,650
3.10%
62809
Medical Supplies and First Aid
469
900
900
900
0.00%
62899
Other Miscellaneous Operating Supplies
17,508
18,823
18,823
18,823
0.00%
62000
Total Commodities
90,023
103,337
103,337
108,449
4.95%
Contract Services:
63503
R&M - Parks and Athletic Facilities
18,070
5,000
5,000
5,000
0.00%
63608
Rentals - Machinery and Equipment
-
700
700
700
0.00%
63999
Other Contract Services
30,026
56,950
64,450
57,190
-11.26%
63000
Total Contract Services
48,096
62,650
70,150
62,890
-10.35%
Section III, Page E-21
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Account
Final
Number
Account Description
Actual Budget
Budget
2011 2012
Other Operating Costs:
64101
Travel, Training and Conference
64203
Electric
64204
Water and Sewer
64401
Fleet Maintenance Charges
64402
Equipment Replacement Charges
64403
Washbay Charges
64000 Total Other Operating Costs
Original or
Final
Prev. Amend.
Revised
Actual Budget
Budget
2011 2012
2012
Proposed
Budget Percent
2013 Change
3,290
5,350
5,350
5,550
3.74%
14,527
15,132
15,132
15,132
0.00%
3,998
5,466
5,466
5,466
0.00%
112,978
84,800
60,000
84,800
41.33%
55,634
61,056
61,056
62,797
2.85%
5,052
6,574
6,574
6,574
0.00%
-
1,100
1,100
1,100
0.00%
195,479
178,378
153,578
180,319
17.41%
Section III, Page E-22
Debt Service:
65201
Capital Lease Payments
2,648
2,649
2,649
2,649
0.00%
65000
Total Debt Service
2,648
2,649
2,649
2,649
0.00%
Capital Outlay:
66402
Computers and Peripherals
-
1,100
1,100
1,100
0.00%
66404
Furniture and Fixtures
-
500
500
2,400
380.00%
66499
Other Machinery and Equipment
-
15,239
15,239
4,000
-73.75%
66804
Bike Paths
7,000
-
-
-
NA
66000
Total Capital Outlay
7,000
16,839
16,839
7,500
-55.46%
60000
Total Expenditures
$ 799,483 $
843,585 $
830,281 $
885,104
6.60%
Section III, Page E-22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Parks
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
95,404
5,612 hours X $17.00/hr. 95,404
61151
Overtime Wages
12,698
Overtime Demands 12,698
61202
Ski Pass
1,318
2 x $659 1,318
Volleyball Courts (N side) 500
Athletic Field Top Dressing 2,600
Playground 500
62202
Sand and Gravel
4,100
Wildridge Parks 500
Lumber 2,000
Hardware 600
Weed Barrier 1,600
62204
Construction, Mtc, and Permanent Materials
4,950
Vandalism 750
Maxicom Components 5,000
Rainbird Supplies 4,000
Irrigation Supplies 2,600
Maxicom Clock Repair/Replacement 3,000
Pump Maintenance 2,000
Electrical Supplies 4,500
62205
Plumbing & Electrical Supplies & Materials
22,100
Vandalism 1,000
Compost/Mulch 3,000
Annuals, Perennials, Trees & Shrubs 6,445
Sod 2,000
Seed (Grass or Wildflower), Bulbs 1,000
62206
Landscaping and Plant Materials
13,445
OtherNandalism 1,000
Fertilizer 4,000
Snowmelt 2,000
62305
Chemicals
7,500
Pesticides 1,500
62401
Gasoline
8,344
Unleaded Fuel - Parks Vehicles, Equipment 8,344
62402
Diesel
7,832
Diesel Fuel - Parks Vehicles, Equipment 7,832
Safety Meetings 350
62802
Food and Beverage
750
Salute Meals 400
Public Restrooms:
Cleaning Supplies 1,000
Paper Products 1,900
Other 300
Park Storage:
62803
Janitorial, Custodial , and Cleaning Supplies
5,200
Trash Liners 2,000
62804
Training Supplies
200
Training Supplies 200
Section III, Page E-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Parks
Account
2013
Number
Account Name
Budget
Justification
Seasonal/PTS Shirts 450
Outerwear (8 People) 1,200
62805
Clothing and Uniforms
3,130
Shirts, Hats and Pants 1,480
Type II Safety Clothing 1,000
Gloves 800
Footwear 1,200
62806
Safety Materials and Supplies
4,525
Safety Supplies 1,525
Maintenance Tools 2,600
Plumbing Tools 850
Toro Equipment 2,500
62807
Consumable Tools, Small Equipment
6,650
Other Equipment 700
62809
Medical Supplies and 1st Aid
900
Parks Facility Kit 900
Holiday Lights 2,500
Bear Proof Cans: Avon Road (4) 3,500
Athletic Field Materials 2,000
Recreation Supplies 900
Park Supplies 4,623
10x20 Replacement Tent 1,500
Stadium/Events Barricade 3,000
62899
Other Miscellaneous Operating Supplies
18,823
Paints and Supplies 800
62000
Total Commodities
108,449
63503
R&M - Parks and Athletic Facilities
5,000
Sod Replacement, Top Dress, Aerate 5,000
63608
Rentals - Machinery and Equipment
700
Miscellaneous Equipment Rentals 700
Weed Control 5,000
Tree Care 13,200
Bronze Statue Maintenance 3,000
Plumbing 1,600
County Landfill 2,200
Vandalism 1,500
Dumpster Rental 2,200
Asphalt Repairs (non -ECO) 7,000
Snow Removal Hand Work 3,500
Programmable Lock for WR Fire station 2,000
Miscellaneous Asphalt Repairs (ECO Path) 7,000
63999
Other Contract Services
57,190
Porta -Potty Rental (3) 8,990
63000
Total Contract Services
62,890
Section III, Page E-24
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Parks
Account
2013
Number
Account Name
Budget
Justification
Commercial Pesticide Applicator (5) 500
Progreen Training 500
CPSI Certification (2) 1,000
RMTMA Conference (2) 850
Lodging 1,200
64101
Travel, Training and Conference
5,550
Maxicomm Training (1) 1,500
Pump house 10,439
Park Restrooms 2,571
Cabin 1,818
64203
Electric
15,132
Pocket Park - Wildridge 304
Cabin:
Water 320
Sewer 320
Restrooms:
Water 140
Sewer 355
Irrigation Meters:
Avon Road - Core 366
E. BC Blvd. 330
S.E. Burger King Meter 665
O'Neal Spur 950
Roundabout#1 650
Basketball Courts B. C. B. 170
Shutdown Nottingham/Puder ditch 775
64204
Water and Sanitation
5,466
Eaglebend Pocket Park 425
64401
Fleet Maintenance Charges
84,800
Annual Fleet Maintenance Charges 84,800
64402
Equipment Replacement Charges
62,797
Annual Equipment Rental Charges 62,797
64403
Washbay Charges
6,574
Annual Washbay Charges 6,574
64000
Total Other Operating Costs
180,319
65201
Capital Lease Payments
2,649
2006 Master Lease (Toro Z -Master Mower) 2,649
65000
Total Debt Service
2,649
66402
Computers and Peripherals
1,100
Desktop Replacement -Joe 1,100
66404
Furniture & Fixtures
2,400
Desk, shelves, chair (2) 2,400
66599
Other Machinery and Equipment
4,000
Turf Aerator 4,000
66000
Total Capital Outlay
7,500
Section III, Page E-25
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Town Center West Maintenance #417
61000 Total Personnel
Commodities:
62202 Sand and Gravel
62205 Plumbing and Electrical Materials and Supplies
62206 Landscaping and Plant Materials
62305 Chemicals
62401 Gasoline
62402 Diesel
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Final
Revised Proposed
Budget Budget Percent
2012 2013 Change
73,498 $
80,167
9.07%
Original or
771
0.52%
18,460
Prev. Amend.
Account
3,000
Actual
Budget
Number
Account Description
2011
2012
8,903
8.99%
730
708
-3.01%
Personnel:
48
0.00%
61101
Regular Full-time Salaries
$ 65,650
$ 73,498 $
61106
Paid -out Leave
-
-
61121
PTS Wages
23,443
18,460
61151
Overtime Wages
2,551
3,000
61202
Ski Pass
-
599
61301
FT Pension
5,456
8,085
61302
PTS Pension
843
730
61304
Employee Assistance Program
41
48
61401
FICA/Medicare
1,279
1,396
61501
Group Health and Life Insurance
16,729
23,700
61505
Long-term Disability Insurance
619
676
61506
Short-term Disability Insurance
287
340
61507
Dental Insurance
2,074
2,400
61509
Worker's Compensation
2,001
2,055
61510
Unemployment Insurance
263
287
61000 Total Personnel
Commodities:
62202 Sand and Gravel
62205 Plumbing and Electrical Materials and Supplies
62206 Landscaping and Plant Materials
62305 Chemicals
62401 Gasoline
62402 Diesel
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Final
Revised Proposed
Budget Budget Percent
2012 2013 Change
73,498 $
80,167
9.07%
767
771
0.52%
18,460
17,680
-4.23%
3,000
3,600
20.00%
599
659
10.02%
8,169
8,903
8.99%
730
708
-3.01%
48
48
0.00%
1,407
1,502
6.75%
23,700
27,917
17.79%
676
738
9.17%
340
-
-100.00%
2,400
2,520
5.00%
2,280
2,426
6.40%
287
309
7.67%
121,236 135,274 136,361 147,948 8.50%
650
650
650
650
0.00%
2,730
2,900
2,900
3,000
3.45%
4,789
4,450
4,450
4,700
5.62%
3,476
5,000
4,000
4,000
0.00%
2,046
2,370
2,370
2,600
9.70%
1,152
2,848
2,848
3,133
10.01%
928
935
935
980
4.81%
503
500
500
500
0.00%
1,811
2,650
2,650
2,650
0.00%
4,368
4,500
4,500
4,500
0.00%
Washbay Charges
936
657
657
657
22,453
26,803
25,803
26,713
3.53%
Section III, Page E-26
Contract Services:
63999
Other Contract Services
13,931
16,300
16,300
14,450
-11.35%
63000
Total Contract Services
13,931
16,300
16,300
14,450
-11.35%
Other Operating Costs:
64203
Electric
75,980
75,000
75,000
75,000
0.00%
64401
Fleet Maintenance Charges
35,769
12,000
12,000
12,000
0.00%
64402
Equipment Replacement Charges
16,540
18,199
18,199
18,232
0.18%
64403
Washbay Charges
936
657
657
657
0.00%
64905
Insurance Premiums
4,201
-
-
-
NA
64906
Insurance Deductibles
5,000
-
-
-
NA
64000
Total Other Operating Costs
138.426
105,856
105,856
105,889
0.03%
Section III, Page E-26
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Town Center West Maintenance #417
Original or
Final
Prev. Amend.
Revised
Proposed
Account
Actual
Budget
Budget
Budget
Percent
Number Account Description
2011
2012
2012
2013
Change
Capital Outlay:
66499 Machinery and Equipment
5,991
5,700
5,700
5,700
0.00%
66000 Total Capital Outlay
5,991
5,700
5,700
5,700
0.00%
60000 Total Expenditures
$ 302,037
$ 289,933
$ 290,020
$ 300,700
3.68%
Section III, Page E-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Town Center West Maintenance
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
17,680
1,040hrs (26 weeks) X $17.00/hr. 17,680
Overtime Demands FT 1,800
61151
Overtime Wages
3,600
Overtime Demands PTS 1,800
62202
Sand and Gravel
650
Decorative Rock 650
62205
Plumbing & Electrical Supplies & Materials
3,000
Irrigation Supplies 3,000
Compost & Mulch 1,250
Flowers, Trees, Shrubs & Sod 2,100
Seed 850
62206
Landscaping and Plant Materials
4,700
Other/Vandalism 500
Fertilizer 400
Rodent Repellent, Pesticide 300
62305
Chemicals
4,000
Icemelt 3,300
62401
Gasoline
2,600
Unleaded Fuel 2,600
62402
Diesel
3,133
Diesel Fuel 3,133
Outerwear 680
62805
Clothing and Uniforms
980
Hats, Pants, Shirts 300
62806
Safety Materials and Supplies
500
Safety Supplies 500
Maintenance Tools 1,000
62807
Consumable Tools, Small Equipment
2,650
Small Equipment 1,650
Misc. Supplies 500
Bollard Parts 1,500
62899
Other Miscellaneous Operating Supplies
4,500
Holiday Lights: Replacement 2,500
62000
Total Commodities
26,713
Tree Care (removal, pruning, spraying) 5,650
Weed Control (Lake Street/Mall Turf) 2,150
Snow Removal Handwork 4,000
Asphalt Repair 1,200
Miscellaneous Repairs 1,200
63999
Other Contract Services
14,450
Vandalism 250
63000
Total Contract Services
14,450
64203
Electrical
75,000
Avon Station, Lettuce Shed Lane, Heat Rec 75,000
Section III, Page E-28
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Town Center West Maintenance
Account
Number
Account Name
2013
Budget
Justification
64401
64402
64403
64000
66499
66000
Fleet Maintenance Charges
Equipment Replacement Charges
Washbay Charges
Total Other Operating Costs
Machinery and Equipment
Total Capital Outlay
12,000
18,232
657
Annual Fleet Maintenance Charges 12,000
Annual Equipment Rental Charges 18,232
Annual Washbay Charges 657
Small Branch Clipper 5,700
105,889
5,700
5,700
Section III, Page E-29
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Section III, Page E-30
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Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Engineering Department
Department Budget by Category:
$ 10,436 $
Actual
2011
Original or
Prev. Amend.
Budget
2012
20,000
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel
$
276,122
$ 194,486
$
286.410
$
291,162
1.66%
Commodities
123.605
3,707
4,440
140,621
4,440
Capital Projects Fund
4,640
4.50%
Contract Services
227.571
88,661
62,176
$ 383,219 $
58,825
387.448 $
70,150
19.25%
Other Operating Costs
14,729
38123
37,773
38,071
0.79%
Total
$
383,219
$ 299,225
$
387,448
$
404.023
4.28%
Department Budget by Program:
Engineering
$
259,614
$ 184.987
$
260,444
$
263,402
1.14%
Water Utilities
123,605
114,238
127,004
140,621
10.72%
Total
$
383,219
$ 299,225
$
387,448
$
404,023
4.28%
Sources of Funds:
Direct Program Revenues:
Subdivision Review Fees
$ 10,436 $
7,500 $
18,700 $
20,000
6.95%
10,436
7,500
18,700
20.000
6.95%
General Fund Subsidy
13,648
(1,370)
24,540
15,831
-35.49%
Water Fund
123.605
114,238
127,004
140,621
10.72%
Capital Projects Fund
235,530
178,857
217,204
227.571
4.77%
Total
$ 383,219 $
299,225 $
387.448 $
404,023
4.28%
Full-time Employees (FTEs) 3.00 2.00 2.00 2.00
Section III, Page F-2
ENGINEERING
ENGINEERING
SERVICES PROVIDED BY ENGINEERING
The services provided by Engineering include ADMINISTRATION, CAPITAL PROJECTS, SUBDIVISION,
DEVELOPMENT, AND PUBLIC INFRASTRUCTURE REVIEW, LONG-RANGE CAPITAL PLANNING, STUDIES, AND
WATER UTILITIES.
The MISSION of the Engineering Department is to provide and maintain adequate, safe public
infrastructure, such as streets and roads, drainage ways, and facilities. This includes planning
and managing construction of Capital Improvement Projects, review of proposed construction,
and planning for growth and redevelopment. It is the goal of the Engineering Department to
accomplish its mission safely and with an economical use of resources.
The Engineering Department also provides support to other Town Departments by providing
technical review, project management, and other support as requested. The Engineering
Department also manages the Water Fund.
SIGNIFICANT BUDGET ISSUES
The Engineering Department and Water Fund Budgets have been prepared to accommodate the
same revenues as in 2012. A large amount of staff time will include the review and quality
assurance management of future development projects, Street and Circulation Improvements,
and management of the Town's Capital Projects. The Engineering Department will continue its
goal of assisting the other Town of Avon Departments with their requests for information and
technical review.
ACCOMPLISHMENTS
• Capital Improvement Projects (CIP)
o Street Improvements and Repairs
■ The Engineering Department coordinates the design of public infrastructure,
preparation of construction documents, management of the CIP budget,
and construction administration for the major street improvements and
repairs.
■ Managing the construction of the bus storage and maintenance building at
the Public Works Facility on Swift Gulch Road.
■ Coordinating with Public Works Department the relocation of some Public
Works operations to 375 Yoder Avenue site.
■ 2012 Street Improvements that included asphalt overlays of 8 cul-de-sacs in
Wildridge.
o Drainage Improvements
■ Construction of the Metcalf gulch drainage improvements which consisted
of the installation of twin 66" x 51" culverts, twin 24" culverts, and two
separate 18" culverts for a total four crossings of Metcalf Road. Associated
concrete headwalls and wingwalls, boulder walls, and erosion control
measures are included in the scope of work.
■ Initiated the design of the replacement of the Benchmark Lake at H.A.
Nottingham Park liner.
Section III, Page F-3
ENGINEERING
o CIP Projects Warranty Observations
■ The Engineering Department coordinates the inspection and work
associated with the warranty of previous CIP projects.
• Village at Avon
Continue to oversee the quality assurance of the public improvements associated with
the development of the Village at Avon.
• Water Utilities
Manage the water utilities, including water tap fees, water service charges, drainage
ways, lakes and irrigation ditches. The Engineering Department is currently working
with the Upper Eagle River Water Authority and the Colorado River Water Conservation
District on obtaining additional water rights to serve the growth and redevelopment of
Avon.
• Development & Subdivision Review
Assist the Community Development Department with the review of all sketch design,
final design, Planned Unit Development's (PUD) and special review use (SRU) submittals
to ensure conformance with the design guidelines and town standards. The Engineering
Department reviews and manages the subdivision applications and grading permits.
There have been 2 subdivision applications, 7 minor projects, and 1 PUD application
submitted as of November 1, 2012.
• Requests for Information
The general public and Town of Avon staff often request information from the
Engineering Department. These requests include traffic counts, maps of the town,
drainage information and construction plans and updates. This includes numerous
requests for information regarding the roundabouts, as well as construction plans from
prior capital projects for other firms in preparation of private development projects.
• Traffic Counts
Coordinated traffic counts at twenty locations within the Town in July 2012. The traffic
process includes review of the results and an analysis of the data with previous years.
• Road Inventory
The Engineering Department continues to maintain the Street and Road Inventory for
state funding and The Village (at Avon) municipal service agreement purposes.
Updating the GIS layer that has been developed to monitor roadway details items such
as roadway width, overlay depths, and reconstruction dates is an annual function.
Another department responsibility includes maintaining the Highway Users Tax Fund
(HUTF) database report for the Colorado Department of Transportation. The HUTF is an
important tool used by the state to acquire and allocate state and federal road project
funding.
FUTURE OUTLOOK
In 2013, the Engineering Department will continue with the planning and implementation of
services for the Town of Avon. Along with the routine functions of the Engineering Department,
there are several large projects that are planned for 2013.
• The 1-70 Regional Transportation Operations Facility
This project involves design and construction of transit -related facilities at the Town's
Swift Gulch site located at 500 Swift Gulch Road. Construction of the project is ongoing
and is scheduled for a fall 2013 completion.
Section III, Page F-4
ENGINEERING
• Eagle Valley Trail and Eagle River Bridge
The Eagle Valley Trail will extend from Avon Road to Post Blvd on the north side of US 6
and includes a bride over the Eagle River, east of Avon Road over the whitewater park.
The project has four funding partners: ECO Trail, Town of Avon, Great Outdoors
Colorado, and Colorado Department of Transportation. Construction is scheduled to
start in summer of 2013.
• Water Fund Projects
The primary water fund project for 2013 is the replacement of the lake liner for
Benchmark Lake at H.A. Nottingham Park.
• Capital Improvement Projects (CIP)
Plan, monitor and/or design, and manage construction of improvement projects as
identified by the Town Council. The current draft of the 2013 CIP Budget includes 5 new
projects at a cost of over $2.1 million.
• Water Rights
Continue to monitor water rights as they relate to both existing and future
development, and to investigate opportunities for the acquisition of additional water
rights.
• Village at Avon
Continue the planning and analysis of the future public improvements associated with
the Village at Avon.
Section III, Page F-5
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
62401
Personnel:
525
790
790
790
0.00%
61101
Regular Full-time Salaries
$ 188,711
$ 86,967
$ 136,649
$ 145.718
6.64%
61106
Paid -out Leave
-
-
-
1.401
NA
61121
PTS Wages
-
37,097
37,097
37,097
0.00%
61201
Automobile Allowance
3,348
3,348
3,348
3,348
0.00%
61301
FT Pension
15,921
9,566
15,031
16,183
7.66%
61302
PTS Pension
-
1,391
1,391
1,391
0.00%
61304
Employee Assistance Program
57
23
60
42
-30.00%
61401
FICA/Medicare
2.772
1,868
2,588
2,740
5.87%
61501
Group Health and Life Insurance
23,806
11,470
30,978
24,736
-20.15%
61505
Long-term Disability Insurance
1,255
573
965
915
-5.18%
61506
Short-term Disability Insurance
832
370
604
-
-100.00%
61507
Dental insurance
1,826
1,140
3,060
2,205
-27.94%
61509
Worker's Compensation
2,100
953
1,754
1,852
5.59%
61510
Unemployment Insurance
570
382
531
563
6.03%
61000
Total Personnel
241,198
155,148
234,056
238,191
1.77%
60000 Total Expenditures $ 259,614 $ 184,987 $ 260,444 $ 263,402 1.14%
Section III, Page F-6
Commodities:
62401
Gasoline
525
790
790
790
0.00%
62802
Food and Beverages
809
500
500
500
0.00%
62807
Consumable Tools/Small Equipment
-
250
250
250
0.00%
62899
Other Miscellaneous Operating Supplies
459
750
750
750
000%
62901
Duplicating Supplies
-
300
300
300
0.00%
62904
Software
1,679
600
600
800
33.33%
62905
Books and Periodicals
81
250
250
250
0.00%
62999
Office Supplies and Materials
154
1,000
1,000
1,000
0.00%
62000
Total Commodities
3,707
4,440
4,440
4,640
4.50%
60000 Total Expenditures $ 259,614 $ 184,987 $ 260,444 $ 263,402 1.14%
Section III, Page F-6
Contract Services:
63199
Other Professional Services
-
6,000
6,000
6,000
0.00%
63203
Printing and Reproduction Services
1.162
750
750
750
0.00%
63504
R&M - Office Equipment
156
900
900
900
0.00%
63603
Renta!s - Office Equipment
5,026
5,026
1,675
-
-100.00%
63000
Total Contract Services
6,344
12,676
9,325
7,650
-17.96%
60000 Total Expenditures $ 259,614 $ 184,987 $ 260,444 $ 263,402 1.14%
Section III, Page F-6
Other Operating Costs:
64101
Travel, Training and Conference
76
500
500
1,000
100.00%
64102
Dues. Licenses and Memberships
100
900
900
900
0.00%
64201
Telephone
-
100
-
-
NA
64206
Cellular and Pagers
1,925
2,250
2,250
2,250
0.00%
64301
Postage and Delivery Costs
17
100
100
100
0.00%
64401
Fleet Maintenance
2,570
5,092
5,092
5,092
0.00%
64402
Equipment Replacement Charges
2.741
2,741
2,741
2.539
-7.37%
64403
Washbay Charges
936
1,040
1,040
1,040
0.00%
64000
Total Other Operating Costs
8,365
12,723
12,623
12,921
2.36%
60000 Total Expenditures $ 259,614 $ 184,987 $ 260,444 $ 263,402 1.14%
Section III, Page F-6
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Engineering
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
37,097
Part -Time Summer Engineer 37,097
62401
Gasoline
790
Gasoline Charges for Motor Pool Vehicles 790
62802
Food and Beverages
500
Coffee Supplies 500
62807
Consumable Tools/Small Equipment
250
PDA, Field Measuring & Drafting Equipment 250
62899
Other Miscellaneous Operating Supplies
750
Storage Supplies, Plotter Supplies 750
62901
Duplicating Supplies
300
Paper & Toner (Large Format Copier/Plotter) 300
AutoCAD, Adobe Upgrades
62904
Software
800
Software & Upgrades 800
62905
Books and Periodicals
250
Updated Reference Manuals 250
62999
Office Supplies and Materials
1.000
Office, Graphic & Drafting Materials 1,000
62000
Total Commodities
4,640
SIA Inspections, Surveying, Traffic Counts
63199
Other Professional Services
6,000
Whitewater Park Monitoring 6,000
63203
Printing and Reproduction Services
750
Map and Document Printing 750
63504
R&M - Office Equipment and Computers
900
Printers, Plotter, Fax, etc. 900
63000
Total Contract Services
7,650
64101
Travel, Training and Conference
1,000
Professional Training Seminars 1,000
64102
Dues, Licenses and Memberships
900
ASCE, APA, APWA & CASFM 900
64206
Cellular and pager
2,250
Cellular Service, New Cellular Phone 2,250
64301
Postage and Delivery
100
Federal Express/UPS Charges 100
64401
Fleet Maintenance Charges
5,092
Annual Fleet Maintenance Charges 5,092
64402
Equipment Replacement Charges
2,539
Annual Equipment Rental Charges 2,539
64403
Washbay Charges
1,040
Annual Washbay Charges 1,040
64000
Total Other Operating Costs
12,921
Section III, Page F-7
Town of Avon
Line Item Detail
Function: Utilities
Department: Public Works
Program: Water Utilities #424
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
63101
Personnel:
13,607
10,000
10,000
25,000
150.00%
61101
Regular Full-time Salaries
$ 27,336
$ 29,645
$ 39,808
$ 39,325
-1.21%
61106
Paid -out Leave
-
-
-
378
NA
61151
Overtime
62
-
-
-
NA
61201
Automobile Allowance
612
612
612
552
-9.80%
61301
FT Pension
2,264
3,261
4,379
4,367
-027%
61304
Employee Assistance Program
8
8
11
11
0.00%
61401
FICA/Medicare
390
439
586
584
-0.34%
61501
Group Health and Life Insurance
3.267
4,216
5,427
6,368
17.34%
61505
Long-term Disability Insurance
160
169
225
226
0.44%
61506
Short-term Disability Insurance
123
127
170
-
-100.00%
61507
Dental insurance
290
420
540
567
5.00%
61509
Worker's Compensation
332
350
475
472
-0.63%
61510
Unemp!oyment Insurance
80
91
121
121
0.00%
61000
Total Personnel
34,924
39.338
52,354
52.971
1.18%
60000 Total Water Utilities $ 123,605 $ 114,238 $ 127,004 $ 140,621 10.72%
Section III, Page F-8
Contract Services:
64901
Advertising and Legal Notices
- 250 -
63101
Legal Service
13,607
10,000
10,000
25,000
150.00%
63102
Audit and Accounting Services
1,500
1,500
1.500
1,500
0.00%
63104
Engineering Services
2,058
3,000
3.000
3,000
0.00%
63999
Other Contract Services
65,152
35,000
35,000
33,000
-5.71%
63000
Total Contract Services
82,317
49,500
49,500
62,500
26.26%
60000 Total Water Utilities $ 123,605 $ 114,238 $ 127,004 $ 140,621 10.72%
Section III, Page F-8
Other Operating Costs:
64901
Advertising and Legal Notices
- 250 -
- NA
64902
Financial Support
6,200 24.900 24,900
24.900 0.00%
64905
Insurance Premiums
164 250 250
250 0.00%
64000
Total Other Operating Costs
6.364 25,400 25,150
25,150 0.00%
60000 Total Water Utilities $ 123,605 $ 114,238 $ 127,004 $ 140,621 10.72%
Section III, Page F-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Public Works
Program: Water Utilities
Account
2013
Number
Account Name
Budget
Justification
Water Engineers and Water Attorney
63101
Legal Services
25,000
Services for Water Rights Filing 25,000
63102
Audit and Accounting Services
1,500
2012 Audit 1,500
63104
Engineering Services
3,000
Miscellaneous Engineering Services 3,000
NP & Metcalf Ditch Maintenance 15,000
Survey of spillway 3,000
Rodent control 10,000
63999
Other Contract Services
33,000
Restoration of south face of dam 5,000
63000
Total Contract Services
62,500
Discretionary Funding:
Watershed Council 4,000
Urban Runoff Group 6,900
Financial Support, Donations
ERWSD & USGS 13,000
64902
and Contributions
24,900
Eagle River Cleanup 1,000
64905
Insurance Premiums
250
Commercial and Umbrella Coverage 250
64000
Total Other Operating Costs
25,150
Section III, Page F-9
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page F-10
�1
W
TRANSPORTATION
TRANSPORTATION AND FLEET MAINTENANCE
The Transportation Department consists of three basic divisions; Administration,
Transit, and Fleet. These divisions lend support to other Departments for
transportation planning, transit service operations, fleet vehicle procurement and
maintenance. The Department operates under the supervision of the Director of Public
Works. This position is currently vacant as of the publication of this book.
ADMINISTRATION provides overall direction and coordination for the Transportation
Department including staff management, long-term transportation planning, and inter-
departmental coordination. The Department works closely with Engineering for
transportation planning and traffic control of construction areas; with Community
Development through development plan review for transit and pedestrian needs; with
Recreation for coordination of traffic control and transit services during special events;
and with Public Works for paving and other right-of-way related activities. Regional and
state-wide transportation planning, facilities grant proposals, and funding prioritization
with CDOT and FTA is the responsibility of the director within this Department.
TRANSIT division consists of two budget programs: Administration and Operations. The
Administration program provides coordination and control of the division budget,
prepares service agreements for transportation, payroll, purchase order and ridership
information; applies for grants for rolling stock from State and Federal sources;
processing and record keeping of all seasonal and full-time employee information, files
PUC license information, and manages the drug and alcohol testing program required by
FTA. The Operations program supports all driver CDL training, the driver safety
program, route design, shift scheduling, and transit accident investigations. Marketing
and other public information such as bus schedules, bus stop destination schedules,
help wanted ads, promotional material, newsletters, and on bus publications are
developed by Transit division staff. This group is responsible for the coordination,
booking, execution and billing of all special event transportation needs plus provides
certification for persons who are eligible for Para -transit service. Jane Burden manages
the Transit Division.
FLEET Maintenance Division operates as an enterprise fund. Fleet provides various
maintenance services to the Town of Avon departments as well as 11 outside agencies.
Fleet provides Repair and Maintenance services, 24-hour fueling services, emergency
road service, and washing service for all of its customers. The shop operates 13.5 hours
per day (6am-7:30pm) seven days per week year-round. In addition to the above-
mentioned services, Fleet also provides new vehicle specification, vehicle life cycle
reports, vehicle replacement costs, as well as the actual procurement of vehicles and
equipment. Fleet serves as a liaison between 3`d party agencies and other service
providers (dealers) to assist with their procurement needs as well. Once new vehicles
have been received, Fleet provides custom installation of customer -specific features
including welding, fabrication, electronics, and instrumentation for all agencies and
departments. Fleet also supports the Heat Recovery Facility equipment (pumps,
controls) and fabricates other equipment and materials used by the Town. A total of 360
vehicles and pieces of equipment are managed and maintained by Fleet. Dan Higgins
manages the Fleet Division as well as budget accounts for the Wash Bay and Fuel.
Section III, Page G-2
TRANSPORTATION
DEPARTMENT ACCOMPLISHMENTS FOR 2012
TRANSIT
• Shifted service priority toward ski season while continuing to provide year-
round bus service in order to stay within limited budget for public transit services.
• Implemented and performed well on contracted bus service for ski season
2011-12 for agreement with Beaver Creek executed on December 7, 2011.
• Assisted Engineering to manage transit grant fund awards and fulfill
reporting obligations associated with expenditure of $7.5 million from FTA (90
State of Good Repair Program) and $523K from the State of Colorado (Transit -
FASTER Program) for construction of the 1-70 Regional Transportation
Operations Facility.
• Applied for grant funds from FTA and CDOT to go toward purchase of
replacement buses and equipment.
• Received and commissioned new bus purchased with FTA -5309 grant monies
to replace an older bus from the fleet
• Implemented Town Wide Employee Safe Driver Program
• Managed Drug/Alcohol testing program for Town, including non -transportation
department staff
Avon Transit continues to rely on the general fund revenues to pay for the cost of
administration and operations. A ballot question to voters in November 2011 which
would have raised sales tax to create dedicated revenue for public transit did not pass.
In response to the failed ballot question and continued community input supporting the
need for transit services, Avon Transit shifted resources to improve winter season
service and reduce service offered during other times of the year. The winter service
was financially supported by a partnership with Beaver Creek Resort Company (BCRC),
The biggest impact of budget cuts and service changes was felt by bus riders on the
valley floor, where two routes (formerly "Blue Line" and "Red Line") were consolidated
into one figure-eight shaped "Black Line". In 2012, the Black Line operated with one
bus during the hours of 6:30am-6:30pm in the winter and 7am-6pm in the spring,
summer, and fall. Ski season service included connectivity throughout the day between
the lodges within Avon and Beaver Creek Resort. The "Skier Shuttle" route, offered in
years past, was restored to provide 15-30 minute service during 8am-5:30pm. This
route averaged 865 rides (one-way) per day through the ski season and operated an
average cost of $1.40 per ride. Riders on this route are a combination of lodging guests,
on -mountain employees, and area local residents. Feedback from the community about
the ski season service was very positive. Riders expressed gratitude for the direct bus
route to Avon lodges with the continued option to use the gondola. Comments from
riders to drivers indicated that they also appreciated the consistent scheduled service
and filling of the "mid-day gap" (11am-2pm), which were improvements initiated by Avon
Transit as compared to the previous two seasons. Crowding during download was
observed on Saturdays and powder days on the Skier Shuttle, when buses were often
"standing room only", despite the 2nd bus provided during this peak time.
In 2012, the "Restaurant Shuttle" was added on a 30 -minute frequency between Avon
restaurants and Beaver Creek. This route averaged 135 rides (one-way) per day
through the ski season and operated an average cost of $2.75 per ride. Riders on this
Section III, Page G-3
TRANSPORTATION
route were primarily lodging guests, with the most popular destinations being the Westin
Riverfront and the Beaver Creek Covered Bridge bus stops.
The FY2013 transit budget is based on the plan to repeat the same service level, but
with a full ski season of winter bus route operation by Avon Transit. FY2013 budget
provides for about 8,620 service hours of bus operations. Staffing for this level of
service remains at 3 full time drivers plus 6 part time seasonal drivers.
FLEET
• Maintained 7 day shop hours with an average of only 4.7 mechanics on staff
• Lower level of revenue projected for 2012 as compared to 2011. The economic
climate has caused many third party customers to reduce vehicle use and delay
routine maintenance. Still the division is expected to process about 1,500 work
orders and finish the year with about $1,000,000 in total maintenance billings.
• Provided approx. 500 hours of training to re -build skill on emergency vehicle
systems after the loss of trained personnel.
• Purchased and outfitted 6 new vehicles to modernize the Town's fleet.
Total output of Avon Fleet Maintenance decreased in FY2012 as compared to FY2011.
Total revenues and the number of work orders both dropped by about 20% as compared
to 2011. Third party work also dropped for a third straight year. This decline was largely
due to the economic recession which caused many customers to reduce vehicle use,
delay routine maintenance, and develop their own mechanic skills in-house.
Billable hours for the division averaged above 65% and more overtime was
booked per mechanic in 2012 than previous years. Budget cuts, staff loss, and
mandatory furlough days resulted in a decrease in the available in-service labor hours
and the associated level of service offered by Avon Fleet in 2012. The average number
of full-time mechanics employed by Avon Fleet reduced from 7 in 2011 down to 4.7 in
2012. By reducing operating hours and having mechanics work alone during early and
late times of the day, it was possible to keep the shop open Monday -Sunday, 365 days
per year to meet the needs of the town and third party customers. Operating hours were
cut from 21.5 hours per day to 13.5 hrs per day year-round. Overtime and training costs
rose in 2012 due to employee turnover. Avon Fleet Maintenance staff continues to try
and re -build the third party customer base back up to previous levels.
DEPARTMENT PRIORITIES FOR 2013
Department -wide, the top priority for next year is to:
Minimize Disruption to Operations Throughout Construction at Swift Gulch.
There will be operational challenges throughout the 18 -month construction period
(July 2012 -November 2013) including restricted site access, utility outages,
increased site traffic and parking, layout sequencing changes, and impacts to
vehicle fueling and parking. This project is a joint effort with the Department of
Public Works and ECO Transit.
Division goals and priorities for next year are as follows:
TRANSIT
• Work with regional partners to develop and implement a transit and parking
plan for the December 2013 Birds of Prey Men's and Women's Alpine Races,
as well as for the February 2015 World Championships.
Section III, Page G-4
TRANSPORTATION
• Explore opportunities to utilize a "fare -share" approach with ECO Transit,
Greyhound®, and other transit providers which would improve connectivity
and mobility options for users while also generating revenue to support
operations.
• Explore application packages to move towards a more "paperless" operation
(e.g. pre -trip and post trip reporting, ridership recording and record keeping,
GPS of bus locations for real-time rider information).
• Continue to upgrade rolling stock to provide environmentally clean and
attractive vehicles.
• Increase ability to recruit transit drivers. The transit division does continue to
have need for additional part-time drivers during the winter season.
• Promote transit to all residents and guests of Avon regardless of social and
economic circumstances.
FLEET
• Keep shop open Monday — Sunday year-round with reduced hours
• Invest in Training - With the smaller size crew, a greater breadth of
expertise is needed in each mechanic. For 2013, emphasis will be on
obtaining ASE certifications and restoring skills on emergency equipment and
welding.
• Increase revenues from third parties
• Keep division billable hours above 65%.
• Stay current on equipment. tools, scan diagnostics, and computer programs
FUTURE OUTLOOK
It is likely that growth in bus ridership and fleet maintenance demands will be slow but
steady, and will trend along with population growth and increases in traffic.
Transportation Department staff supports the long-term plans for transit -oriented growth
based on the walkable community principals established in the Avon Comprehensive
Plan. Market forces will drive up bus ridership and re -affirm the need for integrated
regional transit, pedestrian, and bicycle connections. Examples from all over the U.S.A
demonstrate the efficiency and cost-effectiveness in the delivery of municipal services
that comes from land planning of urban villages around key transportation corridors.
Migration away from a single occupancy vehicle dominated pattern toward mass transit
melds well with Avon's goals to be very tourist friendly while also keeping the cost of
living reasonable for the local workforce. Guests could avoid car rental and confidently
depend on convenient mass transit options to deliver them to destinations throughout
the valley, airport, Denver, etc. Continued partnerships with Eagle County, Beaver
Creek, and the adjacent jurisdictions of Eagle -Vail and Edwards are important.
The Avon Transportation Department is actively involved with other regional
stakeholders in the planning for the 2015 World Alpine Championships. This event is
scheduled from February 2-15, 2015. The "proving event" for the new women's downhill
course will be held the second week in December of 2013.
Section III, Page G-5
Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Transportation
Department Budget by Category:
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
General Fund Transfer
Proposed
Budget
2013
Percent
Change
Personnel
$
388,597
$
433,626
$
437,722
$
445,854
1.86%
Commodities
132,939
84,768
50,623
105,644
Taxes
102,894
40,371
104,675
1.73%
Contract ServIces
Grant Proceeds
47,269
293,297
22,189
-
21.089
Capital Lease Proceeds
18.767
-11.01%
Other Operating Costs
-
432,106
Charges for Services
403,307
88,000
380,790
90,000
376.524
-1.12%
Debt Service
-
-
26,500
60,220
Sales of Fixed Assets
60,220
-
60,220
0.00%
Capital Outlay
Total
375,284
1,391,607
366,621
$ 1,007,440
381,689
1,400
-99.63%
Total
$
1,328,024
$
1,391,607
$
1,384,404
$
1.007,440
-27.23%
Department Budget by Program:
Administration
$
111,967
$
106.180
$
100,280
$
91,089
-9.17%
Operations
1,216,057
1,285,427
1,284,124
916,351
-2864%
Total
$
1,328.024
$
1,391:607
$
1,384,404
$
1,007,440
-27.23%
Sources of Funds:
General Fund Transfer
950,000
837,000
810,000
800,000
-1.23%
Transportation Fund.
Fund Balance
(49,400)
132,939
137,854
50,623
-63.28%
Taxes
40,371
40,371
39,999
40,317
0.80%
Grant Proceeds
-
293,297
305,351
-
-10000%
Capital Lease Proceeds
375,502
-
-
-
NA
Charges for Services
-
88,000
88,000
90,000
2.27%
Other Revenues
8,956
-
3,200
26,500
728.13%
Sales of Fixed Assets
2,595
-
-
-
NA
Total
$ 1,328,024 $
1,391,607
$ 1,384,404
$ 1,007,440
-27.23%
Full-time Employees (FTEs) 4.35 4.35 4.35 4.35
Section III, Page G-6
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel:
61101
Regular Full-time Salaries $
61106
Paid -out Leave
61201
Automobile Allowance
61301
FT Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
36,991 $
38,986 $
38,986 $
31,500
-
-
-
303
1,260
1,800
1,800
1,050
3,304
4,288
4,288
3.498
8
8
8
8
549
591
591
476
5.291
4,254
4,254
4,957
184
195
195
195
167
164
164
-
634
420
420
441
419
409
420
340
112
122
122
99
-10.34%
0.00%
Contract Services:
15,847
48,919
51,237
51,248
42,867
-19.20%
NA
-41.67%
-18.42%
0.00%
-19.46%
16.53%
0.00%
-100.00%
5.00%
-19.05%
-18.85%
-16.35%
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64201 Telephone
64202 Gas
64203 Electric
64204 Water and Sanitation
64301 Postage and Delivery Costs
64303 Treasurer Fees
64306 Permit and Licensing Fees
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
60000 Total Expenditures
1.167
Commodities:
1.500
1,550
3.33%
-
250
62899
Other Miscellaneous Operating Supplies
-
900
900
500
-44.44%
62901
Duplicating Supplies
311
500
500
600
20.00%
62904
Software
-
500
500
500
0.00%
62905
Books and Periodicals
-
500
500
500
0.00%
62999
Office Supplies and Materials
40
500
500
500
0.00%
62000
Total Commodities
351
2,900
2,900
2.600
-10.34%
0.00%
Contract Services:
15,847
10,936
11.225
2.64%
63203
Printing and Reproduction
3.758
4.250
4.250
4,500
5.88%
63304
Computer Services and Support
165
500
500
500
0.00%
63504
R&M - Office Equipment and Computers
1,223
882
882
1.000
13.38%
63603
Rentals - Office Equipment
2,798
2.099
2,099
1,917
-8.67%
63999
Other Contract Services
27,683
4.575
4,575
4.600
1.71%
63000
Total Contract Services
35.627
12.306
12,306
12,517
1.71%
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64201 Telephone
64202 Gas
64203 Electric
64204 Water and Sanitation
64301 Postage and Delivery Costs
64303 Treasurer Fees
64306 Permit and Licensing Fees
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
60000 Total Expenditures
1.167
1.500
1.500
1,550
3.33%
-
250
250
300
20.00%
1,721
1,850
1,850
1,925
4.05%
2,155
3.500
3,000
3.500
16.67%
10,731
13.000
12,500
11.000
-12.00%
822
1,000
1,000
1.000
0.00%
70
300
300
90
-70.00%
1,211
1,290
1.290
1,290
0.00%
-
250
250
275
10.00%
530
950
950
950
0.00%
8.663
15,847
10,936
11.225
2.64%
27,070
39,737
33,826
33,105
-2.13%
$ 111,967 $
106.180 $
100,280 $
91,089
-9.17%
Section III, Page G-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
62899
Other Misc Operating Supplies
500
Photo & Video Supplies 500
62901
Duplicating Supplies
600
Copy Paper & Toner 600
62904
Software
500
Miscellaneous Software 500
Training Materials, Drug & Alcohol 500
62905
Books & Periodicals
500
Publications 500
62999
Office Supplies & Materials
500
General Office Supplies 500
62000
Total Commodities
2,600
Bus Stop Displays Winter & Summer
63203
Printing and Reproduction Services
4,500
Bus Schedules 4,500
Cleaning of Color Printer, Random Drug
63304
Computer Services and Support
500
Screening Program Support 500
63504
R&M - Office Equip and Computers
1,000
Copier & Fax Maintenance 1,000
63603
Rentals - Office Equipment
1,917
50% of Copier lease $319.57 x 12 months 1,917
63999
Other Contract Services
4,600
CASTA Lobbyist - CTC Dues 4,600
63000
Total Contract Services
12,517
Supervisory Training 250
Drug/Alcohol Training 250
CASTA Spring/Fall Conference 500
Transit Planning 100
CREST Meetings 50
6410'.
Travel, Training and Conference
1,550
FTA Training 400
64103
Mileage Reimbursement
300
Mileage Reimbursement 300
6420,
Telephone and Long Distance
1,925
Transit Office, FAX, TTY Phones 1,925
64202
Gas
3,500
Annual Utility Cost 3,500
64203
Electric
11.000
Annual Utility Cost 11,000
64204
Water and Sanitation
1,000
Annual Utility Cost 1,000
64301
Postage & Delivery Costs
90
Direct Mailing, FedEx Shipping 90
64303
Treasurer's Fees
1,290
Treasurer's Collection Fee 1,290
64306
Permit and Licensing Fees
275
Bus Registration 275
Section III, Page G-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Administration
Account
Number
Account Name
2013
Budget
Justification
64901
64905
64000
Advertising and Legal Notices
Insurance Premiums
Total Other Operating Costs
950
11,225
ADA Public Hearings 50
Radio Promotions Tipsy Taxi,Public Hearings 900
CIRSA Insurance Mocation (14.5% of Total) 11,225
33,105
Section III, Page G-9
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations 9432
Account
Original or
Prev. Amend.
Budget
2012
Number
Account Description
Percent
Change
$ 191,040
$ 186,339
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61301
FT Pension
61302
PTS Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62401 Gasoline
62402 Diesel
62801 Gifts and Awards
62802 Food and Beverages
62805 Clothing and Uniforms
62809 Medical Supplies and 1st Aid
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63301 Medical Services and Examinations
63506 R&M - Radios and Communications Equipment
63000 Total Contract Services
Other Operating Costs:
64102 Dues, Licenses and Memberships
64206 Cellular & Paging
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64902 Financial Support, Donations, and Contributions
64906 Insurance Deductibles
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
$ 191,040
$ 186,339
$ 188,218
$ 196,920
4.62%
-
-
1,879
1,893
0.75%
42.715
86.400
86,400
83,656
-3.18%
1,198
4,193
4,193
4,613
10.02%
4,340
9,245
9,245
9.868
6.74%
15763
20,497
20,704
21,870
5.63%
1.455
3.744
3,744
3.680
-1.71%
96
96
96
96
0.00%
3.236
4.204
4,231
4.359
3.03%
59,360
47,560
47,560
55,983
17.71%
1,757
1,612
1,612
1,674
3.85%
827
837
837
-
-100.00%
7,248
4,800
4,800
5,040
5.00%
9,979
12,003
12,096
12,444
2.88%
664
859
859
891
3.73%
339,678
382,389
386,474
402.987
4.27%
1,989
3,000
3,000
3.000
0.00%
79,081
90,385
90,385
92.083
1.88%
-
500
500
600
20.00%
1.203
2,250
1,250
1,250
0.00%
1.224
3,609
3,609
3.892
7.84%
713
1,000
1,000
1.000
0.00%
207
2,000
250
250
0.00%
84,417
102,744
99,994
102,075
2.08%
2,546
3,850
2,750
2,750
0.00%
9,096
6,033
6,033
3.500
-41.99%
123,581
125,000
115,000
115,000
0.00%
11,642
9,883
8.783
6,250
-28.84%
1,826
2.000
2,000
2,145
7.25%
1,189
700
700
950
35 71 %
123,581
125,000
115,000
115,000
0.00%
5,476
2,476
2,476
2,476
0.00%
14,883
18,880
14,883
14,883
0.00%
251,015
211,514
208,905
207,965
-0.45%
7,066
3,000
3,000
-
-100.00%
405,036
363,570
346,964
343,419
-1.02%
60,220 60,220 60,220
0.00%
66000 Total Debt Service - 60,220 60,220 60,220 0.00%
Section III, Page G-10
Town of Avon
Line Item Detail
Function: Transportation 9430
Department/Division: Transportation #430
Program: Operations #432
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2011 2012 2012 2013 Change
Capital Outlay:
66499 Other Machinery and Equipment - - - 1,400 NA
66503 Buses and Transportation Related Vehicles 375,284 366,621 381,689 - -100.00%
66000 Total Capital Outlay 375,284 366.621 381,689 1,400 -99.63%
60000 Total Expenditures 1,216,057 1.285,427 1,284.124 916,351 -28.64%
Section III, Page G-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Operations
Account
2013
Number
Account Name
Budget
Justification
Winter Hours:
PTS Drivers 2,960 hours x $18.00/hr 53,280
Driver Training:
- New Drivers 4 @ 80 hrs. x $18.00 5,760
- Returning Drivers 3 @ 4 hrs. x $18.00 216
Driver / Washer 1,120 hours x $17.00/hr 19,040
Summer Hours:
PTS Drivers 192 hours x $18.00/hr 3,456
61121
PTS Wages
83,656
Driver / Washer 112 hours x $17.00/hr 1,904
61122
PTS Bonuses
4.613
7 End -of -Season Bonuses 7 X $659 4,613
Safety Meetings 60 hours X $27.00/hr 1,620
61151
Overtime Wages
9,868
10% of PTS Wages ($82,477 x 10%) 8,248
62401
Gasoline
3,000
Fuel 3,000
Fuel for Avon Buses: 8,622 Service Hours
62402
Diesel
92,083
@ 3 gal. / hr. x $.3.56 per gal. 92,083
Monthly Safety Awards 300
62801
Gifts and Awards
600
Safe Driving Awards 300
Coffee Service 550
Assorted Meetings and Functions 300
62802
Food and Beverage
1,250
Holiday Meals 2 X $200 400
Winter Shirts 15 X $40 600
Hats 15 X $12 180
Uniform Jackets 10 X $130 1,300
Vests 15 X $40 600
Summer Shirts 6 X $22 132
Name Tags 15 X $12 180
62805
Clothing and Uniforms
3,892
Embroidery 60 X $15 900
62809
Medical & First Aid Supplies
1,000
First Aid Supplies 1,000
62999
Office Supplies
250
Office Supplies 250
62000
Total Commodities
102,075
Drug & Alcohol Program:
Random Drug 1,000
Random Alcohol 1,000
Pre-employment 500
63301
Medical Services & Exams
2,750
DOT Physicals- Doctors on Call 250
63506
R&M Radio & Communication Equipment
3,500
800 MHz Base Station Upgrade 3,500
63000
Total Contract Services
6,250
Section III, Page G-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Operations
Account
2013
Number
Account Name
Budget
Justification
CASTA Coalition 1,045
National Safety Council 350
DOT CDL Certification 375
64102
Dues, Licenses & Memberships
2.145
Colorado Safety Association 375
64206
Cellular & Paging
950
Cellular Telephone Service 950
64401
Fleet Maintenance Charges
115.000
Fleet Maintenance Charges 115,000
64402
Equipment Replacement
2 476
Equipment Replacement Charges 2,476
64403
Wash Bay Charges
14.883
Wash Bay Charges 14,883
64902
Financial Support Donations and
Gondola Operations - 2012/13 (80.92%) 168,285
Contributions
207,965
Gondola Operations - 2013/14 (19.08%) 39,680
64000
Total Other Operating Costs
343,419
65201
Capital Lease Payments
60.220
2011 Gillig Bus Lease Payment 60,220
65000
Total Debt Service
60,220
66499
Other Machinery and Equipment
1,400
Microwave and Refrigerator for Break Room 1,400
66000
Total Capital Outlay
1,400
Section III, Page G-13
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page G-14
Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Fleet Maintenance
Department Budget by Category:
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
$ - $ 100,000
Proposed
Budget
2013
Percent
Change
Personnel
$
661,189
$ 662,347
$
544,776
$
576,953
591%
Commodities
7.94%
477,451
482,292
-
378,233
NA
410,823
8.62%
Contract Services
1,457.654
51,724
106,248
68,563
69,626
1.55%
Other Operating Costs
133,170
129,659
108,758
116,846
7.44%
Debt Service
260.928
255,906
255,906
253,406
-0.98%
Capital Outlay
8,798
30,000
30,000
30,000
0.00%
Total
$
1,593,260
$ 1,666.452
$
1,386,236
$
1,457,654
5.15%
Department Budget by Program:
Fleet Maintenance
$
1,564,261
$ 1,634,252
$
1,377,336
$
1,444.654
4.89%
Washbay Facility
28,999
32,200
8,900
13,000
46.07%
Total
$
1,593,260
$ 1,666,452
$
1,386,236
$
1,457,654
5.15%
Sources of Funds:
General Fund Subsidy
$ - $ 100,000
$ 100,000 $
125.000
25.00%
Fleet Maintenance Fund Deficit (Surplus)
82:198 175.403
102,607
25,025
-75-61%
Fleet Maintenance Revenues
1,511,062 1,391,049
1,183,629
1,277,629
7.94%
Capital Lease Proceeds
- -
-
30.000
NA
Total
$ 1,593,260 $ 1,666,452
$ 1,386,236 $
1,457.654
5.15%
Full-time Employees (FTEs) 9.25 9.25 7.25 7.25
Section III, Page H-1
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Account
Number Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 449,377
$ 457,976
$ 377,858
$ 392,316
3.83%
61105
STD Wages
789
-
-
-
NA
61106
Paid -out Leave
-
-
2,587
3,772
45.81%
61151
Overtime Wages
859
6,000
6,000
6,000
0.00%
61201
Automobile Allowance
900
360
360
300
-16.67%
61301
FT Pension
37,557
50,377
41,849
43,570
4.11%
61304
Employee Assistance Program
221
222
174
174
0.00%
61401
FICA/Medicare
6,303
6,733
5,608
5,835
4.05%
61501
Group Health and Life Insurance
130,697
110.094
86,367
101,614
17.65%
61505
Long-term Disability Insurance
4,199
3,847
3,110
3,248
4.44%
61506
Short-term Disability Insurance
2,004
2,044
1,678
-
-100.00%
61507
Dental insurance
14.754
11,100
8,700
9,135
5.00%
61509
Worker's Compensation
12.207
12,201
9,332
9,782
4.82%
61510
Unemployment Insurance
1.322
1,393
1,153
1,207
468%
61000
Total Personnel
661,189
662,347
544,776
576,953
5.91%
Commodities:
62205
Plumbing and Electric Mtls
-
-
-
1,000
NA
62401
Gasoline
2,683
2,844
2.844
2,844
0.00%
62404
Stock Parts
434.613
426,250
331,359
362,199
9.31%
62405
Nonstock Parts
-
4,000
-
-
NA
62802
Food and Beverages
335
530
350
350
0.00%
62805
Clothing and Uniforms
108
770
500
1,250
150.00%
62807
Consumable Tools/Small Equipment
5,830
10,718
9,000
9,000
0.00%
62809
Medical Supplies and 1st Aid
961
1,180
1,180
1,180
000%
62899
Other Miscellaneous Operating Supplies
30,194
30,500
30,500
30,500
0.00%
62999
Office Supplies and Materials
884
1,500
1,000
1,000
0.00%
62000
Total Commodities
475,608
478,292
376.733
409,323
8.65%
Contract Services:
63501
R&M - Building & Facility
-
-
10,740
7,500
-30.17%
63504
R&M - Office Equipment
-
1,000
-
-
NA
63505
R&M - Vehicles
7,599
15,000
8.000
8,000
0.00%
63506
R&M - Radios and Communications Equip
-
-
-
3,500
NA
63507
R&M - Machinery and Equipment
2,544
15,500
5,500
5,500
0.00%
63549
R&M - Other Specialized Equipment
5.395
12,000
5,500
5,500
0.00%
63551
Laundry and Cleaning Services
9,653
12,844
7,722
7,725
0.03%
63599
Other Maintenance Services
8,069
10.646
10,646
10,646
0.00%
63603
Rentals - Office Equipment
1,369
1,555
1,555
1,555
0.00%
63999
Other Contract Services
9,384
18.603
12,500
12,500
0.00%
63000
Total Contract Services
44,013
87,148
62,163
62.426
0.42%
Section III, Page H-2
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2011 2012 2012 2013 Change
Debt Service:
65101 Bond Principal 115.000 125,000 125,000 125,000 0.00%
65102 Bond Interest 136,945 130,906 130.906 128.406 -1 91%
65202 Capital Lease Payments 8,983 - - - NA
65000 Total Debt Service 260,928 255,906 255,906 253.406 -0.98%
Other Operating Costs:
66402
Computers and Peripherals
64101
Travel, Training and Conference
274
1,300
3,740
5,990
60.16%
64102
Dues. Licenses and Memberships
310
700
700
700
0.00%
64201
Telephone
-
150
-
-
NA
64202
Gas
20,513
15,800
15,800
16,000
1.27%
64203
Electric
13,805
16,600
16,600
16,000
-3.61%
64204
Water & Sanitation
3,644
3,723
3,723
3,800
2.07%
64205
Trash Collection & Recycling
3,137
5,722
4,200
4,300
2.38%
64206
Cellular & Paging
2,756
2,450
2,450
2,450
0.00%
64301
Postage and Delivery
469
500
500
480
-4.00%
64401
Fleet Maintenance Charges
59,219
56,500
36.000
38.000
5.56%
64402
Equipment Replacement Charges
4,575
4,575
4.575
4,559
-0.35%
64403
Washbay Charges
1,404
1,560
1,560
1.560
0.00%
64905
Insurance Premiums
12,417
10,979
17,910
18,707
4.45%
64000
Total Other Operating Costs
122,523
120,559
107,758
112,546
4.44%
Debt Service:
65101 Bond Principal 115.000 125,000 125,000 125,000 0.00%
65102 Bond Interest 136,945 130,906 130.906 128.406 -1 91%
65202 Capital Lease Payments 8,983 - - - NA
65000 Total Debt Service 260,928 255,906 255,906 253.406 -0.98%
Section III, Page H-3
Capital Outlay:
66402
Computers and Peripherals
- 4,000
4.000 -
-100.00%
66499
Other Machinery and Equipment
- 26,000
26,000 30.000
15.38%
66000
Total Capital Outlay
- 30,000
30,000 30,000
0.00%
60000
Total Expenditures
$ 1,564,261 $ 1,634,252
$ 1,377,336 $ 1,444,654
4.89%
Section III, Page H-3
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Fleet Maintenance
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime
6,000
Overtime Requirements 6,000
62205
Plumbing and Electrical Materials
1,000
Glycol System Repairs 1,000
62401
Gasoline
2,844
Fleet Maintenance Vehicles 2,844
Replacement Parts: TOA Vehicles and
62404
Stock Parts
362,199
Equipment and 11 Third Party Agencies 362,199
62802
Food and Beverage
350
Meetings, Coffee for Shop 350
7 Pairs of Insulated Coveralls
62805
Clothing and Uniforms
1,250
Gloves and Jackets 1,250
62807
Consumable Tools
9,000
Hand and Miscellaneous Specialty Tools 9,000
62809
Medical and First Aid Supplies
1,180
Shop First Aid Kit Supplies 1,180
62899
Other Miscellaneous Operating Supplies
30,500
Shop Supplies, Repair Related Hardware 30,500
62999
Office Supplies and Materials
1,000
Copier and Fax Paper, Misc Office Supplies 1,000
62000
Total Commodities
409,323
63501
R&M- Building and Facility
7,500
Automatic door repairs / replacement 7,500
Body and Paint 5,000
Glass Replacement 1,000
Radiator 500
Brakes 500
63505
R&M - Vehicles
8,000
Towing 1,000
63506
R&M - Radios and Communications Equip
3,500
800MHz Base Station Upgrade 3,500
General Repair 1,000
Towing 1,000
Paint and Body 1,000
Engine 1,000
63507
R&M - Machinery and Equipment
5,500
Other 1,500
Pressure Washer Repair and Shop
63549
R&M - Other Specialized Equipment
5,500
Equipment Repair 5,500
63551
Laundry and Cleaning Services
7.725
Uniform and Shop Towel Service 7,725
Tire Disposal 2,150
Safety Kleen Parts Washer Service
Every 3 Mos. for 1 Machine x 6 machines 5,335
Cabinet 1,700
63599
Other Maintenance Services
10,646
Waste Oil Removal and Filter Removal 4,150
Section III, Page H-4
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Fleet Maintenance
Account
2013
Number
Account Name
Budget
Justification
63603
Rentals - Office Equipment
1,555
Copier $129.61 x 12 months 1,555
Airgas Tank Lease 975
McCandless Diagnostics 350
Snap on Modic Upgrades -
Allison Software Subscription
State Hazard Waste Generator License 750
GM Teck II Software Subscription
Other Diagnostic Subscriptions 1,525
CCG Software Support 3,900
Welding Services 1,000
Cummins Insight Updates 750
All Data System 1,750
63999
Other Contract Services
12,500
Drinking Water Service 1,500
63000
Total Contract Services
62,426
EVT-1 Certification (5) 1,000
ASE Certifications (16) 3,200
AC Certification (3) 450
64101
Travel. Training and Conference
5,990
Fire Mechanics Academy Training (2) 1,340
64102
Dues, Licenses and Memberships
700
RMFMA 700
64202
Gas
16,000
Natural Gas Cost for Shop Bldg & Wash Bay 16,000
64203
Electric
16,000
Operating Cost for Shop and Wash Bay 16,000
64204
Water & Sanitation
3,800
Shop Building 3,800
64205
Trash Collection and Recycling
4,300
50% Fleet Maint Facility Dumpster & Fuel Islanc 4,300
64206
Cellular and Paging
2,450
Cell Phone and Pager Charges 2,450
64301
Postage & Delivery
480
Parts and Supplies 480
64401
Fleet Maintenance Charges
38,000
Annual Fleet Maintenance Charges 38,000
64402
Equipment Replacement Charges
4,559
Annual Equipment Rental Charges 4,559
64403
Wash Bay Charges
1,560
Annual Washbay Charges 1,560
64905
Insurance Premiums
18,707
Shop Building 18,707
64000
Total Other Operating Costs
112,546
Section III, Page H-5
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Fleet Maintenance
Account
Number
Account Name
2013
Budget
Justification
65101
65102
65000
66499
66000
Bond Principal
Bond Interest
Total Capital Leases
Other Machinery & Equipment
Total Capital Outlay
125,000
128,406
2011 COP Payment 125,000
2011 COP Payment 128,406
Fork Lift 30,000
253,406
30,000
30,000
Section III, Page H-6
Function: Public Works
Department: Transportation
Program: Washbay #435
Account
Commodities:
Number
Account Description
62000
Total Commodities
- -
Personnel:
61101
Regular Full-time Salaries
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61301
FT Pension
61302
PTS Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61507
Dental insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Town of Avon
Line Item Detail
Original or
Prev. Amend.
Actual Budget
2011 2012
Commodities:
62899
Other Miscellaneous Operating Supplies
62000
Total Commodities
- -
Contract Services:
63501
R&M - Buildings and Facilities
63549
R&M - Other Specialized Equipment
63999
Other Contract Services
63000
Total Contract Services
- -
Other Operating Costs:
64201
Telephone
64204
Water & Sanitation
64000
Total Other Operating Costs
66499
Other Machinery and Equipment
66000
Total Capital Outlay
60000
Total Expenditures
Town of Avon
Line Item Detail
Original or
Prev. Amend.
Actual Budget
2011 2012
Final
Revised Proposed
Budget Budget
2012 2013
Percent
Change
$ - $ -
$ - $ -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
- -
- -
NA
-
- -
NA
- -
- -
NA
-
- -
NA
- -
- -
NA
- -
- -
NA
-
- -
NA
- -
- -
NA
- -
- -
NA
1,843
4,000
1,500
1,500
0.00%
1,843
4,000
1,500
1,500
0.00%
2,548
-
5.163
12.200
5,000
1,900
3,000
1,500
1,900
3.000
2,000
2,200
0.00%
33.33%
1579%
7,711
19,100
6,400
7,200
12.50%
572
600
- 400
NA
10.075
8,500
1,000 3,900
290.00%
10,647
9,100
1,000 4,300
330.00%
8,798
-
- -
NA
8,798
-
- -
NA
$ 28,999 $
32,200 $
8,900 $ 13.000
46.07%
Section III, Page H-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Transportation
Program: Wash Bay
Account
2013
Number
Account Name
Budget
Justification
62899
Other Miscellaneous Operating Supplies
1,500
Soap and Other Miscellaneous Chemicals 1,500
62000
Total Commodities
1,500
Entrance Door and Miscellaneous
63501
R&M - Buildings and Facilities
3,000
Building Repairs 3,000
63549
R&M - Other Specialized Equipment
2,000
Wash Equipment, Air Compressor, Pumps 2.000
Wash Equipment, Inspections, Sand Trap
63999
Other Contract Services
2,200
Maintenance 2,200
63000
Total Contract Services
7,200
64201
Telephone
400
Telephone 400
64204
Water & Sanitation
3,900
Water for Wash Facility 3.900
64000
Total Other Operating Costs
4,300
Section III, Page H-8
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Town of Avon
Departmental Budget Summary by Program
2013 Annual Budget
Recreation Department
Department Budget by Category:
$ 800.000
Actual
2011
Original or
Prev. Amend.
Budget
2012
3.67%
Final
Revised
Budget
2012
41.805
Proposed
Budget
2013
Percent
Change
Personnel
$
1,281,714
$
1,449,000
$
1,424,292
$
1,498,040
5.18%
Commodities
8.771
99,417
9,000
153.811
0.00%
148,571
15.000
150,291
1.16%
Contract Services
42,101
270,311
40,000
331.297
0.00%
281,232
14,000
299,079
6.35%
Other Operating Costs
29,395
400,302
28 000
413.670
0.00%
414,261
4.465
432,277
4.35%
Capital Outlay
3.689
2,733
5,000
10,900
0.00%
6,500
121,159
2,400
-63.08%
Total
$
2,054,477
$
2,358,678
$
2,274,856
$
2,382,087
4.71%
Department Budget by Program:
1,208.130
1,245.998
1,144,301
1,163,121
1.64%
6,000
4.000
-
6.000
Special Events
$
302,353
$
348,880
$
298,763
$
333,975
11.79%
Administration
346,064
375,631
377,472
396,475
5.03%
Adult Programs
28,944
36,548
28,497
35,401
24.23%
Aquatics
373,208
443,939
442,062
458,221
3.66%
Child Care
34,769
38,487
38,507
40,631
5.52%
Fitness
117,518
132.080
132,121
135,298
2.40%
Front Desk
201,591
224,941
224,325
231,876
3.37%
Maintenance
496,539
574,475
553.233
565,465
2.21%
Youth Programs
122,232
130.123
129.296
132,837
2.74%
Cabin
31,259
53,574
50,580
51,908
2.63%
Total
$
2,054,477
$
2,358.678
$
2,274,856
$
2,382,087
4.71%
Sources of Funds:
Direct Program Revenues:
Admission Fees
Program Fees
Rentals
Merchandise Sales
Childcare
Rec Center Services
Fitness Program Revenues
Adult Program Revenues
Cabin Equipment Rentals
Athletic Field Rentals
Cabin Concessions
Youth Program Revenues
Sponsorships
Event Fees
Eagle County - Special Events Contribution
Community Enhancement Fund - Ironkids
General Fund Subsidy
Total
Full-time Employees (FTEs)
$ 792,769
$ 800.000
$ 762.000
$ 790,000
3.67%
33,780
41.805
40.000
40.000
0.00%
21,838
18,800
21,240
22,000
3.58%
9.621
10.000
8.000
8.000
0.00%
8.771
9.000
9,000
9,000
0.00%
14,536
15.000
15,000
15,000
0.00%
42,101
40,000
40,000
40.000
0.00%
12,294
14,000
9,000
12,000
33.33%
29,395
38,669
28 000
28,000
0.00%
3,587
4.465
4,465
4,465
0.00%
3.689
5.500
5,000
5,000
0.00%
118,969
121,159
109,000
109,000
0.00%
58,670
60.050
35,000
65,000
85.71%
58,110
67.550
58,596
15.656
-73.28%
1,208.130
1,245.998
1,144,301
1,163,121
1.64%
6,000
4.000
-
6.000
NA
10,000
-
-
-
NA
830,347
1108.680
1,130,555
1,212,966
7.29%
$ 2,054,477 $ 2,358,678 $ 2,274,856 $ 2,382,087 4.71%
12.00 12.00 12.00 12.00
Section III, Page 1-2
RECREATION
RECREATION
SERVICE PROVIDED BY RECREATION
The Recreation Department provides services in the following areas: Administration,
Special Events, Adult Programs, Fitness, Aquatics, Youth Programs, Front Desk
Management, Cabin Rentals and Maintenance.
The Mission of the Avon Recreation Department is to bring the community together through
comprehensive recreation programs and services. The Department values are as follows:
Safety: is our first priority. Superior programming: is the foundation of our organization.
Accountability: we answer to each other and the public. Superior Customer Service: we
strive to exceed our customer's expectations.
ADMINISTRATION provides the administrative support for 12 full-time and 75 part-time
employees of the Recreation Department. Personnel management, financial reporting and
controls, contract negotiations, and the development and implementation of operating
guidelines are the primary functions of this division. The administration division also oversees
all program development and implementation, online brochure production and distribution,
and marketing and budgeting strategies for the Department. The marketing program focuses
on locals as well as tourists through advertising in print, radio, internet and social media.
SPECIAL EVENTS division oversees the implementation of the Recreation Department's
special event and marketing program. 2013 events include: Fire & Ice, Father's Day Fishing
Derby, Lacrosse Shoot -Out, Camp 911, Salute To The USA, Triple Bypass & Double Triple,
Reds, Whites & Brews, Bec Tri Sprint Triathlon, American Cancer Society Relay for Life,
Colorado Disc Dogs, American Crown Circus, Xterra Triathlon, the Mini Cooper event, Dunk -
n -Dash Series, TransRockies Run, Vail Valley Soccer Invitational Tournament, and Icing on
the Lake. The special events division is always looking at new events. Two potential new
events in 2013 are: TriRock Triathlon or Avon's Triathlon. The marketing program focuses
on locals as well as tourists through advertising in print, radio, web, internet and social media
FITNESS division offers the following aerobic/fitness programs: personal training, fitness
assessments, fitness orientations, yoga (Hatha, Kudalini, Vinyasa and Athletic), outdoor boot
camp, winter sports conditioning, spin classes, Zumba, Hoop Fit, step aerobics, body sculpt,
and core conditioning. The fitness floor offers TechnoGym, Free Motion, Precor and StepMill
cardio equipment with built in televisions, Paramount resistance machines, and a free weight
area. In 2013 the fitness department will replace two Precor AMT machines as well as the
bicep curl and tricep press down strength pieces.
ADULT PROGRAMS division offers the following programs: art workshops, adult cultural
field trips, N'Balance active older adult class. Adult leagues offered are: volleyball, dodgeball,
inner tube water polo, kickball, dance, and tai chi. Drop-in programs offered are basketball,
volleyball, knitting and ultimate frisbee. Group tennis lessons and private tennis lessons are
offered as well.
YOUTH PROGRAMS division provides a large variety of sports, educational and recreational
activities for infants through teenagers. Opportunities include: art workshops, basketball,
children's tennis, summer day camp, Summer Sports camps, Munch Bunch, volleyball, Little
Wizards, Safe Sitter class, school's out camps for the days students are not in school, and a
five day a week before/after school program for two elementary schools.
Section III, Page 1-3
RECREATION
AQUATICS division provides the community with a wide variety of water aquatic activities in
a 15,000 square foot indoor environment. Holding over 179,000 gallons of water, Avon's four
pools offer programming for people of all ages and abilities including group swim lessons,
private swim lessons, school group lessons, lifeguard training class, water safety instructor
course, swim team, kayak classes, open kayak, scuba class, water aerobics classes,
beginning diving classes and public safety classes. Also, the aquatics division has
incorporated open water swim in Nottingham Lake once a week for a 2 hour session.
FRONT DESK division serves as the registration and check in area for the Avon Recreation
Department. The primary services performed by this division are daily admissions to the
recreation center, pass and punch card sales, and program registration. The front desk
serves as the focal point for information dissemination to customers as well as personnel.
Lost and found, resale, towel and locker rental, problem resolution, switchboard operations,
and first aid are all services provided by this division.
CABIN division serves as the central headquarters for the majority of recreational activities
that occur in Avon during the summer and winter. The primary services performed by this
division are daily boat rentals, ice skate rentals and selling concessions.
MAINTENANCE division provides the technical and custodial support for the entire
Recreation Department and the 40,000 square foot recreation center. The primary functions
of the maintenance program include custodial services, asset management, purchasing,
stocking and installation of parts and supplies for the recreation center. Other services
provided are construction project management, electrical, plumbing, mechanical and
specialized pool equipment and building structure maintenance. This division is the glue that
holds the recreation center together and keeps it functioning and looking good.
SIGNIFICANT BUDGET ISSUES
• Maintain acceptable service level with status quo budgets in place. Encourage
innovation and a mindset of embracing new financial model.
• Integrate recreation programming that is compatible with the components of
Nottingham Park Master Plan.
• Develop strategy that responds to the community's expressed desires in the 2012
recreation program survey.
• Continue to measure impacts of special events on local economy and quality of life
through after action reporting.
• Seek out new special event concepts that would fit well on the improved Mall space.
• Launch a private/public partnership with public provider for lease of childcare space
at the ARC.
• Consider alternate programming during winter cabin/ice skating season due to
unstable water levels in Nottingham Lake.
• Research the tie in of the domestic water system at the ARC to Heat Recovery.
• Measure and refine saving estimates from energy efficient projects implemented at
the ARC.
• Explore options to fund some of the more pressing deferred maintenance items such
as the big water slide and the building automation software.
• Install an interface between RecTrac software and Pentamation to avoid duplicative
services_
Section III, Page 1-4
RECREATION
ACCOMPLISHMENTS
SPECIAL EVENTS
• Developed and implemented an ARC Community Survey which went to 4,100 Rec.
Center patrons.
• Participated in website committee which developed and launched the new Town,
Recreation Center and Police Department web sites.
• Implemented three new events: Reds, Whites & Brews, American Cancer Society
Relay for Life and Colorado Disc Dogs.
• Organized and marketed a successful Salute to the USA event without fireworks;
4,700 in attendance.
• Developed new event idea in partnership with outside company for new Fire & Ice
event in February 2013.
• Worked with outside companies to bring Stand Up
Lake in summer months.
• Was able to provide event organizers with desired
service even though events were often on the same
high level of morale within department and volunteers.
• Hired and trained new special events assistant.
Administration
Paddleboarding to Nottingham
dates and maintained level of
day and/or weekend. Kept a
• Reduced overall expenses to keep cost recovery rate in 50% range.
• Participated in town -wide safety committee and offered in-house training on customer
service, emergency procedures, ADA, First Aid, CPR, and AED.
• Facilitated one day per month furlough program for all FT employees
• Updated employee manuals, new employee checklists, job descriptions, and F drive.
• Earned 100% on Cirsa audit and awarded safety manager of year.
• Participated in Healthy Communities Coalition.
• Conducted in-depth program survey on all recreational facilities and offerings.
ADULT PROGRAMS
• Effectively trained new employees in expectations of the division.
• Continued relationships with Vail Resorts and aggressively recruited TOA
employees.
Boosted drop-in volleyball and basketball numbers.
Adjusted times to make the fencing program more convenient and profitable
Collaborated with the county to create an N'Balance active older adult program.
Aquatics
• Increased swim team to over 100 kids.
• Experienced no major accidents or incidents due to proactive guarding and training.
• Instituted our division goals and expectations pathway to success.
• Staffed a pool coordinator on duty throughout the day every day of the week.
• Hired a new Aquatics Coordinator
• Cut expenses while maintaining revenues and same quality programs.
• Instituted a four week rather than five week swim lesson structure to allow for more
lessons throughout the year, thus increasing revenues.
• Continued to maintain all pool operations in house saving on outside contractor
expense.
Section III. Page 1-5
RECREATION
• Maintained standards in pool area in accordance with Virginia Graeme Baker Pool
and Spa Safety Act.
• Maintained standards for ADA requirements in the Aquatics area.
• Increased Revenue to Baby Sitting course by running more courses
• Increased overall revenues compared to 2011.
Childcare
• A switch of space for Ascent physical therapy will double rent and still allow childcare
to continue in a smaller space.
• Re -certified all childcare staff in First Aid and CPR.
• Established communication plan for parents with children with food allergies.
• Coordinated babysitting hours with fitness schedule, utilized childcare space for
summer camp support during off hours.
• Continued with the reduced contact hours by staff to help with revenue recovery
ratios.
• Increase in revenue from 2011.
Fitness
• Purchased and installed five new Technogym strength pieces; vertical traction, low
row, shoulder press, chest press and
• Maintained a well-balanced weekly group fitness schedule and kept within budget
• Increased amount of revenue from personal training.
• Refreshed group fitness schedule by adding Hoop Fit, Forever Fit and TurboKick
classes
• Maintaining customer satisfaction with group fitness and overall fitness department
despite continued budget reductions.
• Revised special event assistant hours in slow events season to accommodate needs
on fitness floor to meet patron needs and address safety issues.
Front Desk and Cabin
• Installed new intranet based time clock system for employees allowing department
heads and payroll to directly access the time clock from any computer on the local
network.
• Research RecTrac to Pentamation interface for seamless accounting processes.
• Upgrade RecTrac from 10.2s to 10.3.
• Organized areas within RecTrac including Facility Reservations and Activity/Childcare
programs. A new program code structure was created upon which all new programs
codes will be based. This will remove 10+ years' worth of duplicate ARC programs
listed in RecTrac.
• Kept RecTrac and the Finance System in balance.
• Maintained the Front Desk as a support center for Programs, Special Events, and
Aquatics staff.
• Continued to utilize the flat screen TV in lobby to promote special events, programs,
and Recreation Center news to patrons sitting in the lobby.
• Continued to use a coupon program focused on bringing in guests of our Special
Event sponsor hotels; the Christie Lodge, Comfort Inn, and Westin.
• Initial testing phase for the customer rewards point program continued. This program
would be used to recruit and retain pass holders. Continued data collection and
research is to be conducted to find if it is feasible or not.
Section III, Page 1-6
RECREATION
• Previous temporary employee who had filled the General Programs Supervisor
position was released and a new full-time employee was hired to fill the newly
reorganized Front Desk Supervisor position.
• New paddle board program was introduced on Nottingham Lake. Alpine Quest and
SUP Colorado utilized the lake on weekly basis for demo use and instruction for
paddle boarding.
Maintenance
• Upgrade of fire alarm system
• Upgrade to energy efficient lighting throughout building
• Upgrade electrical circuitry for cardio equipment
• Upgrade digital system for televisions
• Electrical upgrades for pool pump room.
• Keeping costs as minimum as possible without affecting service levels.
• Refinish dance studio floor
• Keeping HVAC throughout building running well without the cost of an annual service
contract.
• Negotiating low cost annual contracts for multiple vendors for the recreation center.
• Become compliant with an installation of a PRV valve for fire sprinkler system for
recreation center.
• Replace washer for recreation center and tenant
• Replacement of Lap pool boiler
• Installed safety ladders over lazy river
Youth Programs
• Full time staff instructed day camp, basketball, after school, volleyball, and to
decrease expenses.
• Trained new staff for day camp.
• Worked closer with state of Colorado to allow more day camp scholarships.
• Ran a very successful and profitable Before/After School program for two schools.
• Collaborated with Walking Mountain Science School to provide an educational
component to our summer camp.
• Collaborated with Little Chefs of Vail to offer a cooking component to our summer
camp.
• Continued to re -organize the summer camp daily schedule to create more activities
promoting education, fitness, and nutrition.
• 5 day a week before school program at Homestake Peak Elementary School
program doubled in size with start of new school year.
Section III, Page 1-7
RECREATION
2013 GOALS
Special Events
• Maintain budget in 2013 to have another marketing/sponsorship analysis performed
on the Salute to the USA event.
• Maintain staffing to enable us to continue to attract large turn -key events and/or
collaborative efforts such as Fire & Ice, USA Pro Cycling, Triathlons, etc.
• Develop email newsletter to enhance our marketing outreach in the community.
• Continue to develop ideas and reach out to the business community to grow the
winter and summer use of Nottingham Lake and fields.
• Increase travel/training to allow Supervisor to visit other special event venues and
promoters to solicit new events business, i.e. Buskerfest, Lumberjack or Strongman
events, triathlons and other sporting events, cultural events to include arts, food,
wine, etc.
• Research creative marketing and event ideas to poise Avon for added exposure
during the 2015 event in Beaver Creek.
• Continue to foster creative promotions/marketing for the Recreation Center
programs/facility.
• Continue to foster marketing relationships for the Recreation Center with local
publications, businesses and initiatives.
• Develop new sales packages which incorporate sponsor identification throughout our
youth and adult programs.
• Utilize Intercept Insights, LLC. survey information to enhance Salute sponsorship
opportunities.
• Work cooperatively with Beaver Creek Resort on new Fire & Ice event to be held over
Presidents Day weekend.
• Continue to strategize on sponsorship opportunities to further increase revenue.
Administration
• Collaborate with VRD and WECMRD and other outside entities to establish
cooperative programming and reduction of duplicative services.
• Partner with Eagle County to offer scholarship program to provide recreational
opportunities to economically challenged families.
• Enhance revenue through creative programming ideas identified by staff and patron
survey.
• Utilize Intercept Insights, ARC Community Survey to ensure we are meeting the
communities wants and needs for recreational programming
• Maintain competitive wages for both full-time and part-time employees to enhance
staff recruitment and retention.
• Facilitate team building/effective communication sessions through weekly staff
meetings.
• Restore travel, conference, and training funds to various divisions in order to
encourage professional development.
• Work to improve relations with all other Town Departments via face to face meetings.
• Set high standards to enforce green initiatives and thinking.
• Provide training and opportunities for discussion on how the recreation department
can help to improve Avon's sense of community.
• Explore concepts for new event to take place to activate the Mall area leading up to
the 2015 World Cup event.
Section III, Page 1-8
RECREATION
Adult Programs
• Continue to seek out and aggressively implement fresh new and or updated
programs.
• Look closely at our current offerings to decipher why some programs are not
successful and then make appropriate changes for success.
• Exceed revenue projections.
• In response to the community survey, offer a fun trail run for the community.
• Gain enough participation to have all leagues offering run.
• Obtain sponsorship to support for all of our programs.
• Continue to work closer with Vail Resorts to enhance marketing efforts.
Aquatics
• Maintain full time Aquatics Coordinator and two Pool Coordinator positions.
• Focus on customer service training with lifeguard staff.
• Keep full-time staff challenged and excited about the work environment.
• Increase revenues through aggressive, timely marketing.
• Increase stock of maintenance parts to help quickly mitigate pool maintenance
issues.
• Increase scope of work and knowledge of Pool Coordinator staff.
• Keep all staff current on certifications.
• Keep an accurate inventory off all aquatics supplies.
• Increase revenues
• Create unique, fun programs for teenagers
• Have Pool Coordinators obtain a Lifeguard Instructor and Babysitter certification
• Increase programming in Nottingham Lake
Childcare
• Complete employee checklists on all new hires.
• Seek additional ways to utilize childcare space during down time.
• Implement computerized tracking system for childcare cards via Rec-trac.
• Encourage more MOD interaction with childcare employees.
• Continue to provide great care for our patrons with less staff present.
• A switch of space for Ascent physical therapy will double rent and still allow childcare
to continue in a smaller space.
Fitness
• Replace two out of warranty AMT cardio machines, one bicep strength and one tricep
strength piece of equipment
• Keep all instructors current on all CPR, AED and other certifications
• Improve depth in group fitness instructor pool
• Continue to collaborate with VVMC to offer free monthly blood screenings. Reach
out to other outside agencies to offer similar programs.
• Research new fitness trends, exercise for beginners program, exercise for weight
loss program, etc.
• Research new fitness floor products with goal of installation in 2014
• Promote and further educate our personal trainers to grow this area of revenue
• Continue to bring in fresh classes consistent with group fitness industry trends to
further increase revenues
Section III, Page 1-9
RECREATION
Front Desk and Cabin
• Explore a new customer rewards point program that will attract new and retain
current patrons.
• Implement new RecTrac to Pentamation interface.
• Research new programming ideas at the cabin such as a winter Nordic Center,
utilizing the cabin as an afternoon/evening teen center, etc.
• Continue to find ways to encourage staff to give exceptional customer service even
with fewer people working at the desk.
• Provide continuing CPR / First Aid Training to all Front Desk and Cabin employees.
• Continue to seek out new retail items to increase revenue.
• Continue to develop relationships with employers with large employee bases (i.e. Vail
Resorts, Eagle County School District) to increase corporate pass sales.
• Review and streamline ARC Fee Schedule with the goal of generating revenue and
simplifying the structure.
• Clean up, explore, and utilize pre-existing RecTrac modules to a degree that will
enable us to be more effective with ARC internal and external programs.
Maintenance
• Cost control of facility maintenance at recreation center.
• Replacement of patio concrete.
• Replacement of portions of pool deck concrete as well as slip prevention measures.
• Purchase of two spare pumps for inventory.
• Replacement of four chemical control feeders.
Youth Programs
• Keep day camp numbers at capacity.
• Continue to run our After School program and increase enrollment.
• Continue to grow our Before School program.
• Have enough registration to have all sport/league offering run at or near capacity.
• Increase revenues.
• Look closely at community needs to meet demands.
• Add youth sports camp for young children and continue to grow.
• Seek conferences and training to ensure that our programs and staff are up to date.
• Continue to try and obtain grants to improve the quality of our programs while
keeping the cost to parents at a minimum.
• Continue high levels of safety at all programs.
• Build stronger relationships with staffs at all schools in the valley to help market and
promote our programs.
FUTURE OUTLOOK
The Recreation Department is committed to providing a consistent level of service for 2013.
Ideas for increasing revenues and patron counts are continually being explored and
implemented by recreation staff. Current fees and discounting strategies should be re-
evaluated for opportunities to attract new members. The department is constantly looking for
ways to operate more efficiently and enhance program offerings. The 2012 email survey
results will be used as a road map to improve services. Responding to the impacts of a slow
economy will be a high priority for the Recreation Department over the next several years.
Staying innovative with the town's current financial model will require collaboration with
outside entities. Measuring and understanding the economic and social impacts of our
special events will remain an important component of the town's financial success.
Section III, Page 1-10
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Account
Number Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 43,985
$ 44,434
$ 44,434
$ 47,055
5.90%
61106
Paid -out Leave
-
-
597
452
-24.29%
61121
PTS Wages
15,323
17,080
16,080
16,320
1.49%
61122
PTS Bonuses
-
300
300
330
10.00%
61151
Overtime Wages
17,926
34,944
21,934
36,884
68.16%
61156
Extra Duty
-
18,596
14,865
-
-100.00%
61159
Other Wages
2,443
3,750
1,750
3,750
114.29%
61202
Ski Pass
295
-
-
-
NA
61301
FT Pension
3,726
4,888
4,953
5,226
5.51%
61302
PTS Pension
709
641
614
624
1.63%
61304
Employee Assistance Program
22
18
18
18
0.00%
61401
FICA/Medicare
1,139
960
1,459
1,529
4.80%
61501
Group Health and Life Insurance
13,425
8,956
8,956
10,538
17.66%
61505
Long-term Disability Insurance
463
418
418
418
0.00%
61506
Short-term Disability Insurance
196
195
195
-
-100.00%
61507
Dental insurance
1,501
900
900
945
5.00%
61509
Worker's Compensation
902
567
598
626
4.68%
61510
Unemployment Insurance
233
339
298
314
5.37%
61000
Total Personnel
102.288
136,986
118,369
125,029
5.63%
Commodities:
62302
Special Event Materials and Supplies
4,376
3,800
3,800
3,800
0.00%
62801
Gifts and Awards
3.095
3.000
3.000
4.500
50.00%
62802
Food and Beverages
6,623
5,750
5,750
6,750
17.39%
62805
Clothing and Uniforms
11
-
-
-
NA
62902
Audio and Visual Supplies
-
1,000
1,000
500
-50.00%
62000
Total Commodities
14,105
13.550
13.550
15,550
1476%
Contract Services:
63199
Other Professional Services
88,565
112,144
91,744
101.300
10.42%
63203
Printing and Reproduction Services
8,747
4,600
4,600
3,600
-21.74%
63305
Audio/Visual Services
8,995
9,000
9.000
12.000
33.33%
63606
Rentals - Crowd & Traffic Control Equipment
13,105
9,350
6,350
12.400
95.28%
63607
Rentals - Portable Facilities
9,074
8,140
5,140
11.083
115.62%
63699
Rentals - Other Miscellaneous
5,794
1,200
1,200
500
-58.33%
63999
Other Contract Services
16,021
12.500
9,500
4,500
-52.63%
63000
Total Contract Services
150,301
156,934
127,534
145,383
14.00%
Section III, Page 1-11
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues, Licenses and Memberships
64103
Mileage Reimbursement
64301
Postage and Delivery Costs
64306
Permit & Licensing Fees
64402
Equipment Replacement Charges
64901
Advertising and Legal Notices
64902
Financial Donations and Contributions
64905
Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66403 AudioNisual Equipment
66000 Total Capital Outlay
60000 Total Expenditures
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
-
-
-
1,000
NA
-
275
275
275
0.00%
321
500
500
500
0.00%
101
600
600
600
0.00%
605
800
800
800
0.00%
2,950
2,589
2,589
2,588
-0.04%
24,240
11,850
13,850
16.850
21.66%
5,000
19,296
19,296
22.500
16.60%
1,580
2.300
400
1.900
375.00%
34,797
38,210
38.310
47,013
22.72%
- 2,200 - - NA
862 1,000 1,000 1,000 0.00%
862 3,200 1,000 1,000 0.00%
$ 302,353 $ 348,880 $ 298,763 $ 333,975 11.79%
Section III, Page 1-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Recreation
Program:
Special Events
Account
2013
Number
Account Name
Budget
Justification
Administrative Assistant -
61121
PTS Wages
16,320
40 hours X 48 weeks X $17.00/hour (50%) 16,320
61122
PTS Bonuses
330
1 X $659 (50%) 330
Public Works/Parks:
Fishing Derby — 8 hours @ $30/hr. 240
Salute - 567 hours @ $30/hr. 17,010
Reds, Whites & Brews - 207 hours 6,204
Dunk -n -Dash — 25 hours @ $30/hr. 750
Icing on the Lake — 24 hours @ $30/hr. 720
Fire & Ice - 266 hours 6,000
Trash Services - Outside of regular hours
Triple Bypass - 24 hours @ $30/hr. 720
American Cancer Relay - 8 hours @ $30/hr 240
Police:
Salute - 93 hours @ $37.63/hr 3,500
61151
Overtime Wages
36,884
Fire & Ice - 39 hours 1,500
61159
Other Wages
3,750
5% Commission on Sponsorships 3,750
Salute 1,000
Fishing Derby 400
Dunk -n -Dash 500
Icing on the Lake 500
Camp 911 100
Fire & Ice 1,000
62302
Special Event Materials & Supplies
3,800
General 300
Fishing Derby 500
Dunk -n -Dash 2,500
Icing on the Lake 300
Fire & Ice - Artists/People Choice 1,000
62801
Gifts and Awards
4,500
Staff Incentives 200
Salute 2,500
Fishing Derby 600
Dunk -n -Dash 400
Icing on the Lake 650
Fire & Ice 2,500
62802
Food and Beverages
6,750
General 100
62902
Audio and Visual Supplies
500
Sound Cords, Cover and Parts for PA 500
62000
Total Commodities
15,550
Section III, Page 1-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Recreation
Program:
Special Events
Account
2013
Number
Account Name
Budget
Justification
Salute - Fireworks 53,500
Performers 8,000
Emcee 200
Guest Officers - $55.85/hr x 304 hrs 17,000
Fire Personnel 500
Beer Garden Security 2,500
Perimeter Security 1,000
Dunk -n -Dash Timing 1,200
Fishing Derby 500
Icing on the Lake 1,000
Fire & Ice - Guest Officers 2,500
Sculptor Fee 8,000
Security (night) 2,000
63199
Other Professional Services
101,300
Creative Svcs: Market Research for Salute 3,400
Salute - Posters, Signs, Banners 1,000
Fishing Derby 300
Dunk -n -Dash 1,000
Icing on the Lake 300
63203
Printing and Reproduction Services
3.600
Fire & Ice 1,000
Salute - Sound 3,000
Lights 3,000
Stage 2,000
Backline 1,000
63305
Audio/Visual Services
12,000
Fire & Ice - Sound 3,000
Salute - Fencing 7,000
Lighting 1,400
Fire & Ice - Fencing 3,000
63606
Rentals - Crowd Control
12,400
Lighting 1,000
Salute - Portable Restrooms 6,083
Dumpsters/Recycling 2,000
Fire & Ice - Portable Restrooms 2,500
63607
Rentals - Portable Facilities
11.083
Dumpsters/Recycling 500
63699
Other Miscellaneous Rentals
500
General 500
Reds, White & Brews 2,000
Fire & Ice - Lodging 2,000
63999
Other Contract Services
4,500
Icing on the Lake- Entertainment 500
63000
Total Contract Services
145,383
64101
Travel, Training, Conference
1,000
IEG Sponsorship Conference 1,000
64102
Dues, Licenses and Memberships
275
CFEA 275
64103
Mileage Reimbursement
500
Staff Mileage Reimbursement 500
Section III, Page 1-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department:
Recreation
Program:
Special Events
Account
2013
Number
Account Name
Budget
Justification
64301
Postage and Delivery
600
Postage for Mailings 600
64306
Permit and Licensing Fees
800
ASCAP, SESAC, BMI 800
64402
Equipment Replacement Charges
2,588
Annual Equipment Rental Charges 2,588
Salute 6,000
Fishing Derby 1,200
Dunk -n -Dash 2,500
Icing on the Lake 1,000
Fire & Ice 6,000
64901
Advertising and Legal Notices
16,850
General 150
USA PCC or new triathlon 10,000
Tough Mudder 2,500
BC Rodeo 2,500
Triple Bypass 2,500
XTERRA 2,500
64902
Financial Donations and Contributions
22.500
BecTri 2,500
Salute 1,500
64905
Insurance Premiums
1.900
Volunteers 400
64000
Total Other Operating Costs
47,013
66403
Audio/Visual Equipment
1,000
10 X 20 Tent 1,000
66000
Total Capital Outlay
1,000
Section III, Page 1-15
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61201
Automobile Allowance
61202
Ski Pass
61301
FT Pension
61302
PTS Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62401 Gasoline
62802 Food and Beverages
62899 Other Miscellaneous Operating Supplies
62901 Duplicating Supplies
62903 Data Processing Supplies
62904 Software
62999 Office Supplies and Materials
62000 Total Commodities
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 188,066 $
207,178 $
207,178 $
217,124
4.80%
-
-
1,180
2,088
76.95%
14,273
16,080
16,080
16,320
1.49%
-
299
299
330
10.37%
1,227
200
700
200
-71.43%
3.600
3,600
3,600
3,600
0.00%
295
-
-
-
NA
15,403
22,790
22,920
24,113
5.21%
563
611
629
632
0.48%
50
60
60
60
0.00%
1,242
1,557
1,581
1,618
2.34%
28 364
30,095
30,095
35,373
17.54%
1,078
1,291
1,291
1,284
-0.54%
817
887
887
-
-100.00%
3,607
3,000
3,000
3,150
5.00%
881
1,162
1,238
1,282
3.55%
590
682
684
719
5.12%
260,056
289,492
291,422
307,893
5.65%
3,540
3,160
3,160
3,160
0.00%
773
1,000
1.000
1.000
0.00%
1.555
2,150
2,150
2,150
0.00%
1,033
1.000
1,200
1,200
0.00%
5
1,000
1,200
1,200
0.00%
-
300
-
-
NA
2,659
1,500
1,500
1,500
0.00%
63999
Other Contract Services
1,820
2,000
2.000
9,565
10,110
10,210
10,210
0.00%
Section III, Page 1-16
Contract Services:
63199
Other Professional Services
4,074
2,500
2.500
2.500
0.00%
63304
Computer Services
3.342
3,060
3,690
4,055
9.89%
63504
R&M - Office Equipment
2.091
700
700
700
0.00%
63603
Rentals - Office Equipment
3,847
4,196
4,196
3,829
-8.75%
63999
Other Contract Services
1,820
2,000
2.000
2,000
0.00%
63000
Total Contract Services
15,174
12.456
13,086
13,084
-0.02%
Section III, Page 1-16
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Other Operating Costs:
64101
Travel, Training and Conference
-
-
-
1,500
NA
64102
Dues, Licenses and Memberships
-
450
450
450
0.00%
64103
Mileage Reimbursement
-
100
200
200
0.00%
64201
Telephone
3,146
4,000
3,200
3,200
0.00%
64206
Cellular and Paging
4.716
2,480
2.480
2,940
18.55%
64301
Postage and Delivery Services
487
500
500
500
0.00%
64308
Sales Tax
576
900
900
900
0.00%
64401
Fleet Maintenance Charges
5,554
6,435
6,435
6,435
0.00%
64402
Equipment Replacement Charges
4.880
5,031
5,031
5.031
0.00%
64403
Washbay Charges
2,124
1,560
1,560
1,560
0.00%
64901
Advertising and Legal Notices
28,456
29,103
29,103
29,103
0.00%
64905
Insurance Premiums
10,269
13,014
12,895
13,469
4.45%
64000
Total Other Operating Costs
60.208
63,573
62,754
65,288
4.04%
Capital Outlay:
66402 Computers and Peripherals 1,061 - - - NA
66000 Total Capital Outlay 1,061 - - - NA
60000 Total Expenditures $ 346,064 $ 375,631 $ 377,472 $ 396,475 5.03%
Section III, Page 1-17
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
Administrative Assistant:
16,320
40 hours X 48 weeks X $17.00/hour (50%) 16,320
61122
PTS Bonuses
330
1 X $659 (50%) 330
61151
Overtime Wages
200
PTS Overtime 200
62401
Gasoline
3,160
Fuel Charges for Department 3,160
Coffee for Patrons 500
62802
Food and Beverages
1,000
Incentives for Staff 500
62899
Other Miscellaneous Operating Supplies
2,150
Batteries, Film Development, BBQ 2,150
62901
Duplicating Supplies
1,200
Copy Paper, Copier Toner 1,200
62903
Data Processing Supplies
1,200
Printer Toner, Print Cartridges 1,200
62999
Office Supplies and Materials
1,500
All Office Supplies 1,500
62000
Total Commodities
10,210
63199
Other Professional Services
2,500
Translation Services/ Creative Artwork 2,500
RecTrac Support 3,060
63304
Computer Services and Support
4,055
RecTrac to Pentamation Interface 995
63504
R&M - Office Equipment and Computers
700
Xerox Copier Print Charges 700
63603
Rentals - Office Equipment
3,829
Xerox Copier $319.16 x 12 3,829
63999
Other Contract Services
2,000
Design Work 2,000
63000
Total Contract Services
13,084
64101
Travel, Training, Conference
1,500
Vermont Systems On Site Training 1,500
64102
Dues, Licenses and Memberships
450
CPRA 6 X $75 450
64103
Mileage Reimbursement
200
Mileage 200
64201
Telephone & Long-distance
3,200
Monthly Service 3,200
Smartphones w/ Data ($780 X 1) 780
6420
Cellular and Paging
2,940
Cellphones ($240 X 9) 2,160
64301
Postage and Delivery
500
Postage of Mail, UPS, Fed Ex 500
Section III, Page 1-18
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Administration
Account
2013
Number
Account Name
Budget
Justification
64308
Sales Tax
900
Quarterly Sales Tax 4 X $225 900
64401
Fleet Maintenance Charges
6,435
Annual Fleet Maintenance Charges 6,435
64402
Equipment Replacement Charges
5,031
Annual Equipment Rental Charges 5,031
64403
Washbay Charges
1,560
Annual Washbay Charges 1,560
Early Childhood 45
Battle Mountain 120
Peaks Magazine 4,000
Official Visitors Guide 2,000
EveryScape 2,700
KZYR 2,800
KVBA-TV8 Annual Contract 2,750
Parent Guide 4,788
What To Do Vail/BC Winter/Summer 2,750
Rodeo 550
White Water Park 2,000
64901
Advertising and Legal Notices
29 103
Vail Daily - Print 4,600
64905
Insurance Premiums
13,469
CIRSA Property and Casualty (9%) 13,469
64000
Total Other Operating Costs
65,288
Section III, Page 1-19
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Adult Programs #515
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
12,514
$ 12,642
$ 12,642
$ 13,388
590%
61106
Paid -out Leave
-
-
-
129
NA
61121
PTS Wages
10,487
11,557
6,557
10,380
58.30%
61122
PTS Bonuses
-
599
599
659
10.02%
61202
Ski Pass
69
599
599
659
10.02%
61301
FT Pension
1,049
1,391
1,391
1,487
6.90%
61302
PTS Pension
388
456
268
414
54.48%
61304
Employee Assistance Program
6
6
6
6
0.00%
61401
FICA/Medicare
331
375
300
372
24.00%
61501
Group Health and Life Insurance
1,715
2,977
2.977
3,503
17.67%
61505
Long-term Disability Insurance
128
116
116
123
6.03%
61506
Short-term Disability Insurance
56
56
56
-
-100.00%
61507
Dental Insurance
144
300
300
315
5.00%
61509
Worker's Compensation
211
223
190
235
2368%
61510
Unemployment Insurance
67
76
61
76
24.59%
61000
Total Personnel
27,165
31,373
26,062
31,746
21.81%
Commodities:
62301
General Program Supplies
927
2,100
1,160
2.180
87.93%
62802
Food and Beverages
180
1,400
600
600
0.00%
62805
Clothing and Uniforms
672
1,600
600
800
33.33%
62000
Total Commodities
1.779
5.100
2,360
3,580
51.69%
Other Operating Costs:
64102
Dues, Licenses and Memberships
-
75
75
75
0.00%
64000
Total Other Operating Costs
-
75
75
75
0.00%
60000
Total Expenditures
$ 28,944
$ 36,548
$ 28,497
$ 35,401
24.23%
Section III, Page 1-20
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Adult Programs
Account
2013
Number
Account Name
Budget
Justification
Program Instructors= 131 hrs X $15.00 1,965
Program Referees= 130 hrs X $18.00 2,340
61121
PTS Wages
10,380
Program Instructors= $8,100 X 75% 6,075
61122
PTS Bonuses
659
1 X $659 659
61202
Ski Pass
659
1 X $659 659
Broomball 170
Senior Cultural Trips 1,000
Kickball 170
Water Polo 170
Basketball 170
62301
General Program Supplies
2,180
Volleyball Net and Posts 500
Kickball, Broombll, Volleyball, Water Polo,
62802
Food and Beverages
600
and Dodgeball 600
Indoor Volleyball, Water Polo, Kickball
62805
Clothing and Uniforms
800
Basketball, Broomball Shirts 800
62000
Total Commodities
3,580
64102
Dues, Licenses and Memberships
75
CPRA 75
64000
Total Other Operating Costs
75
Section III, Page 1-21
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Aquatics #516
Account
Travel, Training and Conference
Number
Account Description
64103
Mileage Reimbursement
64399
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61202
Ski Pass
61301
FT Pension
61302
PTS Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62305 Chemicals
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62809 Medical Supplies and 1st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63302 Laboratory Services
63000 Total Contract Services
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues, Licenses and Memberships
64103
Mileage Reimbursement
64399
Other Administrative Fees
64402
Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
$ 86,961 $
135,042 $
135,042 $
140,448
4.00%
-
-
1,058
1,350
27.60%
174,379
150,531
150,531
153,107
1.71%
1.997
1,797
1,797
1,977
10.02%
1,594
2,500
1,500
1,500
0.00%
203
1,797
1,797
1,977
10.02%
7.727
14,855
14,971
15,598
4.19%
6,386
5,750
5,712
5,816
1.82%
46
84
84
84
0.00%
3.796
4,313
4,313
4,440
2.94%
15,927
41,501
41,501
48,856
17.72%
692
1,215
1,215
1,246
2.55%
344
620
620
-
-100.00%
1,546
4,200
4.200
4,410
5.00%
2,368
2,631
2,821
2,900
2.80%
766
875
872
901
3.33%
304,732
367,711
368,034
384,610
4.50%
1,674
3,500
3,500
2,000
-42.86%
16,897
24.000
24.000
24,000
0.00%
818
750
750
750
0.00%
296
700
700
700
0.00%
172
500
500
500
0.00%
1.037
2,100
2,100
2,100
0.00%
20,894
31,550
31,550
30,050
-4.75%
200 200 200 0.00%
200 200 200 0.00%
- -
-
1,000
NA
884 1,100
1,100
1,100
0.00%
- 250
250
250
0.00%
- 1,200
1,200
1,200
000%
46,698 39,728
39.728
39,811
0.21%
47,582 42,278
42,278
43,361
2.56%
2,200 - - NA
- 2.200 - - NA
$ 373,208 $ 443,939 $ 442,062 $ 458,221 3.66%
Section III, Page 1-22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Aquatics
Account
2013
Number
Account Name
Budget
Justification
Lifeguards: 7,100 hrs X $13.00 92,300
Lead Lifeguards: 2,092 hrs X $18.00 37,656
Water Aerobic Inst: 260 hrs X $23.00 5,980
Program Instructors: 390 hrs X $15.00 5,850
Program Instructors: 310 hrs X $14.00 4,340
Program Instructors: $6,500 X 75% 4,875
61121
PTS Wages
153,107
Swim Coach 156 hrs X $ 13.50 2,106
61122
PTS Bonuses
1,977
3 X $659 1,977
Pool Coordinators 750
61151
Overtime Wages
1,500
PTS Lifeguards 750
61202
Ski Pass
1,977
3 X $659 1,977
Aquatic Programs Supplies & Equipment 500
Swim Lesson Equipment, Fins, Kickboards 500
Water Aerobic Gloves, Noodles, Bands 500
62301
General Program Supplies
2,000
Dumbbells, WSI Supplies, LGT, LGIT Supplies 500
Calhypo 12,000
Oxidizer 3,000
Flocculant 1,000
Thiosulfate 250
Muriadic 6,000
Reagents 1,000
Soda Wash 250
62305
Chemicals
24,000
Bicarb 500
Guard and Coaches Uniforms, Employee
62805
Clothing and Uniforms
750
Shirts, Guard Whistles, Lanyards 750
62806
Safety Materials and Supplies
700
Eye Protection, Gloves, PPE, AED Trainer 700
62809
Medical Supplies and 1st Aid
500
Icepacks, Band-Aids, Aspirin, Medical Sup 500
62999
Office Supplies and Materials
2,100
Miscellaneous Supplies 2,100
62000
Total Commodities
30,050
63302
Laboratory Services
200
Pool Water Testing 200
63000
Total Contract Services
200
64101
Travel, Training. Conference
1,000
MSEC Supervisory Training $200 x 5 1,000
Red Cross Fees 800
CPRA 100
USS Memberships 100
64102
Dues, Licenses and Memberships
1,100
USA Swimming 100
Section III, Page 1-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Aquatics
Account
Number
Account Name
2013
Budget
Justification
64103
64399
64402
64000
Mileage Reimbursement
Other Administrative Fees
Equipment Replacement Charges
Total Operating Costs
250
1,200
39,811
Mileage Reimbursement 250
Ellis Provider Fees/Licenses 1,200
Annual Equipment Rental Charges 39,811
43,361
Section III, Page 1-24
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Child Care #517
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 12,514
$ 12,642
$ 12,642
$ 13,388
5.90%
61106
Paid -out Leave
-
-
-
129
NA
61121
PTS Wages
17,650
17,934
17,934
18,300
2.04%
61151
Overtime Wages
65
-
-
-
NA
61301
FT Pension
1,049
1,391
1,391
1,487
6.90%
61302
PTS Pension
639
673
673
686
1.93%
61304
Employee Assistance Program
6
6
6
6
0.00%
61401
FICA/Medicare
431
453
453
471
3.97%
61501
Group Health and Life Insurance
1,714
2,977
2,977
3,503
17.67%
61505
Long-term Disability Insurance
128
116
116
123
6.03%
61506
Short-term Disability Insurance
56
56
56
-
-100.00%
61507
Dental Insurance
144
300
300
315
5.00%
61509
Worker's Compensation
272
282
302
313
3.64%
61510
Unemployment Insurance
87
92
92
95
3.26%
61000
Total Personnel
34,755
36,922
36,942
38,816
5.07%
Commodities:
62301
General Program Suppiies
14
1,000
1,000
1,000
000%
62899
Other Misc Supplies
-
500
500
500
0.00%
62000
Total Commodities
14
1,500
1,500
1,500
0.00%
64101
Travel, Training and Conference
-
-
-
250
NA
64102
Dues, Licenses and Memberships
-
65
65
65
0.00°1
64000
Total Other Operating Costs
-
65
65
315
384.62%
60000
Total Expenditures
$ 34,769
$ 38.487
$ 38,507
$ 40.631
5.52%
Section III, Page 1-25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Childcare
Account
Number
Account Name
2013
Budget
Justification
61121
62301
62899
62000
64101
64102
64000
PTS Wages
General Program Supplies
Other Miscellaneous Operating Supplies
Total Commodities
Travel, Training, Conference
Dues, Licenses and Memberships
Total Other Operating Costs
18.300
Childcare Attendant: 1,464 hrs X $12.50 18,300
Toys, Arts & Craft Supplies 1,000
Batteries. Cups, Soaps, Broom. Vacuum 500
Identifying Child Abuse $50 x 5 250
CPRA 65
1.000
500
1,500
250
65
315
Section III, Page 1-26
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Fitness #518
Account
Final
Actual
Number
Account Description
2011
2012
2012 2013 Change
47,785
47,785
Personnel:
0.75%
61101
Regular Full-time Salaries
$ 14,662
61106
Paid -out Leave
-
61121
PTS Wages
37,806
61151
Overtime Wages
2.084
61159
Other Wages
814
61202
Ski Pass
8
61301
FT Pension
1,242
61302
PTS Pension
1,450
61304
Employee Assistance Program
6
61401
FICA/Medicare
799
61501
Group Health and Life Insurance
3.723
61505
Long-term Disability Insurance
132
61506
Short-term Disability Insurance
65
61507
Dental Insurance
453
61509
Worker's Compensation
492
61510
Unemployment Insurance
161
61000 Total Personnel 63,897
Original or
Final
Prev. Amend.
Revised Proposed
Budget
Budget Budget Percent
2012
2012 2013 Change
14.811
14,811
15,685
5.90%
-
-
151
NA
47,785
47,785
48,145
0.75%
-
-
-
NA
-
-
-
NA
-
-
-
NA
1,629
1,629
1,742
6.94%
1,792
1,792
1,805
0.73%
6
6
6
0.00%
934
934
954
2.14%
2,985
2,985
3,513
17.69%
139
139
139
0.00%
59
59
-
-100.00%
300
300
315
5.00%
577
618
631
2.10%
188
188
192
2.13%
Dues, Licenses and Memberships
-
250
250
71,205
71,246
73,278
2.85%
Section III, Page 1-27
Commodities:
62301
General Program Supplies
2,340
2,500
2,500
2,500
0.00%
62899
Other Miscellaneous Operating Supplies
3.346
3,400
3,400
3,400
0.00%
62000
Total Commodities
5,686
5.900
5.900
5.900
0.00%
Contract Services:
63999
Other Contract Services
-
-
-
-
NA
63000
Total Contract Services
-
-
-
-
NA
Other Operating Costs:
64101
Travel, Training and Conference
-
-
-
1,000
NA
64102
Dues, Licenses and Memberships
-
250
250
250
0.00%
64402
Equipment Replacement Charges
47,935
54,725
54,725
54,870
0.26%
64000
Total Other Operating Costs
47,935
54,975
54.975
56,120
2.08%
60000
Total Expenditures
$ 117,518 $
132,080 $
132,121 $
135,298
2.40%
Section III, Page 1-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Fitness
Account
2013
Number
Account Name
Budget
Justification
Program Instructor:
Boot Camp $3,000 X 75% 2,250
Personal Trainers: $17,000 X 75% 12,750
Aerobics Instructor: 1,441.1 hrs X $23.00 33,145
61121
PTS Wages
48,145
62301
General Program Supplies
2,500
Group- X Class Supplies 2,500
62899
Other Miscellaneous Operating Supplies
3,400
Fitness Floor Supplies 3.400
62000
Total Commodities
5,900
First Aid and CPR $50 x 5 250
IDEA Training Classes $50 x 10 500
64101
Travel, Training, Conference
1,000
Personal Training Seminars $50 x 5 250
64102
Dues, Licenses and Memberships
250
IDEA Membership 250
64402
Equipment Replacement Charges
54,870
Annual Equipment Rental Charges 54,870
64000
Total Other Operating Costs
56,120
Section III. Page 1-28
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Front Desk #519
61000 Total Personnel
Commodities:
62301 General Program Supplies
62304 Merchandise for Resale
62802 Food and Beverages
62805 Clothing and Uniforms
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63551 Laundry and Cleaning Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64307 Bank Service Charges and Credit Card Fees
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Final
Revised Proposed
Budget Budget Percent
2012 2013 Change
56,277 $
57.000
1.28%
Original or
548
78.50%
92,000
Prev. Amend.
Account
1.797
Actual
Budget
Number
Account Description
2011
2012
1,977
10.02%
6,226
6,330
1.67%
Personnel:
3,663
1.98%
61101
Regular Full-time Salaries
$ 32,916
$ 56.277 $
61106
Paid -out Leave
-
-
61121
PTS Wages
110,738
92,000
61122
PTS Bonuses
1,863
2.396
61151
Overtime Wages
3,692
2.700
61202
Ski Pass
1,171
1,198
61301
FT Pension
2,807
6,190
61302
PTS Pension
3,697
3,641
61304
Employee Assistance Program
24
36
61401
FICA/Medicare
2,144
2.294
61501
Group Health and Life Insurance
8,072
17,780
61505
Long-term Disability Insurance
387
518
61506
Short-term Disability Insurance
133
259
61507
Dental Insurance
799
1.800
61509
Worker's Compensation
1,320
1.366
61510
Unemployment Insurance
430
464
61000 Total Personnel
Commodities:
62301 General Program Supplies
62304 Merchandise for Resale
62802 Food and Beverages
62805 Clothing and Uniforms
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63551 Laundry and Cleaning Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64307 Bank Service Charges and Credit Card Fees
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Final
Revised Proposed
Budget Budget Percent
2012 2013 Change
56,277 $
57.000
1.28%
307
548
78.50%
92,000
93,667
1.81%
1.797
1.977
10.02%
2,000
2,025
1.25%
1,797
1,977
10.02%
6,226
6,330
1.67%
3,592
3,663
1.98%
36
36
0.00%
2,287
2,332
1.97%
17.780
20,925
17.69%
518
524
1.16%
259
-
-100.00%
1,800
1890
5.00%
1.465
1,488
1.57%
462
472
2.16%
170,193 188,919 188,603 194,854 3.31%
346
1,100
800
800
0.00%
4,718
6,500
6,500
6,500
0.00%
138
250
250
250
0.00%
891
1,200
1,200
1,200
0.00%
7,944
9,300
9,300
9,300
0.00%
14,037
18,350
18,050
18,050
0.00%
NA
NA
- - - 1,000
NA
- 100 100 100
0.00%
16,551 16.472 16,472 16,472
0.00%
16,551 16.572 16,572 17,572
6.03%
810
1,100
1,100
1,400
27.27%
810
1,100
1,100
1,400
27.27%
$ 201,591 $
224,941 $
224,325 $
231,876
3.37%
Section III, Page 1-29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Front Desk
Account
2013
Number
Account Name
Budget
Justification
Front Desk Specialist: 1591 hrs X $19.00 30,229
61121
PTS Wages
93.667
Front Desk Attendant: 5075 hrs X $12.50 63,438
61122
PTS Bonuses
1,977
3 X $659 1,977
61151
Overtime Wages
2,025
Front Desk Specialist 6 X $18.75 X 1.5 X 12 2,025
61202
Ski Pass
1,977
3 X $659 1,977
62301
General Program Supplies
800
FD Supplies 800
New Retail Opportunity 1,850
Swimsuits 1,500
Locks 500
Headphones 500
Goggles 1,200
Water Toys 200
Swim Caps 250
62304
Merchandise for Resale
6,500
Swim Diapers 500
62802
Food & Beverages
250
General 250
62805
Clothing and Uniforms
1,200
60 X $20 Shirts 1,200
Credit Card Paper 200
Cleaning Supplies and Hand Sanitizer 100
Towels 2,000
5000 Pre -Printed Pass Cards @ $1 each 5,000
Medical Supplies 1,500
62899
Other Miscellaneous Operating Supplies
9,300
Front Desk Signs 500
62000
Total Commodities
18,050
Core Competencies MSEC $225 x 2 450
Customer Service $150 x 2 300
64101
Travel, Training, Conference
1,000
Rec Trac User Group $50 x 5 250
64103
Mileage Reimbursement
100
Staff Mileage Reimbursement 100
Credit Card Charges $1366.67 X 12 16,400
64307
Bank Service Charges
16.472
ACH Billing Charges $6 X 12 72
64402
Equipment Replacement Charges
-
Annual Equipment Rental Charges -
64000
Total Other Operating Costs
17,572
66402
Computers and Peripherals
1,400
Lobby Computer Kiosk 1,400
66000
Total Capital Outlay
1,400
Section III, Page 1-30
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Account
Number
Account Description
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
Personnel:
61101
Regular Full-time Salaries
$ 126,086
$ 118,657
$ 118,657
$ 125,655
5.90%
61106
Paid -out Leave
-
-
882
1,208
36.96%
61151
Overtime Wages
1,212
2,500
1,500
1,500
0.00%
61301
FT Pension
10,452
13,052
13,149
13,822
5.12%
61304
Employee Assistance Program
66
60
60
60
0.00%
61401
FICA/Medicare
1,787
1,757
1,755
1,861
6.04%
61501
Group Health and Life Insurance
38,006
29,734
29,734
35,000
17.71%
61505
Long-term Disability Insurance
1,240
1,084
1,084
1,131
4.34%
61506
Short-term Disability Insurance
564
532
532
-
-100.00%
61507
Dental Insurance
4,533
3,000
3,000
3,150
5.00%
61509
Worker's Compensation
1.179
1,093
1,172
1,241
5.89%
61510
Unemployment Insurance
369
363
360
385
6.94%
61000
Total Personnel
185,494
171,832
171,885
185,013
7.64%
Commodities:
62204
Construction, Maint. and Permanent Materials
3.713
6,211
6,211
6,211
0.00%
62205
Plumbing and Electrical Supplies and Materials
2,794
2,770
2,770
2.770
0.00%
62207
Electrical
1,760
5,621
5,621
5.621
0.00%
62208
Mechanical- HVAC
890
2,770
2,770
2,770
0.00%
62209
Mechanical -Other
1,508
7,180
7,180
7,180
0.00%
62803
Janitorial, Custodial and Cleaning Supplies
10,923
20,000
20,000
20,000
0.00%
62805
Clothing and Uniforms
-
700
700
700
0.00%
62806
Safety Materials and Supplies
-
500
500
500
0.00%
62807
Consumable Tools/Small Equipment
1,379
1,500
1,500
1.500
0.00%
62899
Other Miscellaneous Operating Supplies
198
2,950
2,950
2,950
0.00%
62000
Total Commodities
23.165
50,202
50,202
50,202
0.00%
Contract Services:
63104
Engineering Services
-
2,334
2,334
2.334
0.00%
63304
Computer Services and Support
-
2,550
2,550
2.550
0.00%
63306
Security and Monitoring Services
3,068
5,000
5.000
5,000
0.00%
63501
R&M - Buildings and Facilities
58.168
60,447
57,500
57.500
0.00%
63507
R&M - Machinery and Equipment
2,805
5,600
5,600
5,600
0.00%
63549
R&M - Other Specialized Equipment
2,496
10,340
10,340
10,340
0.00%
63551
Laundry and Cleaning Services
-
1,188
1,188
1,188
0.00%
63599
Other Maintenance Services
37,577
71,348
53,000
53,000
0.00%
63699
Rentals - Other Miscellaneous
-
1,500
1,500
1,500
0.00%
63000
Total Contract Services
104,114
160.307
139,012
139,012
0.00%
Section III, Page 1-31
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Account
Final
Number
Account Description
Actual Budget
Budget Budget Percent
2011 2012
Other Operating Costs:
64101
Travel, Training and Conference
64102
Dues: Licenses and Memberships
64103
Mileage Reimbursement
64202
Gas
64203
Electric
64204
Water and Sanitation
64205
Trash Collection and Recycling
64402
Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
-
3,000
3,000
3,000
0.00%
-
185
185
185
0.00%
376
264
264
264
0.00%
29,602
36,000
36:000
36,000
0.00%
85,216
87.838
87.838
87,838
0.00%
17,806
21,648
21,648
21,648
0.00%
2,519
4,160
4,160
4,160
0.00%
48,247
35,739
35,739
38,143
6.73%
183,766
188,834
188,834
191,238
1.27%
3,300 3,300 - -10000%
- 3,300 3,300 - -100.00%
$ 496,539 $ 574,475 $ 553.233 $ 565,465 2.21%
Section III, Page 1-32
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Maintenance
Account
2013
Number
Account Name
Budget
Justification
61151
Overtime Wages
1,500
Full Time 1,500
Hardware 1,000
Paint 1,500
Brushes, Rollers 711
Construction, Maintenance and Permanent
Drywall 1,000
62204
Materials
6,211
Lumber 2,000
Plumbing and Electrical Supplies and
62205
Materials
2,770
Replacement Parts and Equipment 2,770
Contractors, Starters 2,500
Light Bulbs 1,000
62207
Electrical
5,621
Wire, Conduit 2,121
62208
Mechanical - HVAC
2,770
Replacement Parts, Filters, Glycol 2,770
Boiler Parts 2,000
Motors 3,000
62209
Mechanical - Other
7,180
Pumps 2,180
Hand Towels 3,000
Tissue 2,500
Toilet Paper 3,000
Aerosols 1,824
Chemicals 2,500
Hygiene 3,000
Refuges Supplies 2,183
62803
Janitorial, Custodial and Cleaning Supplies
20,000
PPE and Other Safety (Gloves, signs, etc.) 1,993
62805
Clothing and Uniforms
700
Clothing and Uniforms 700
62806
Safety Materials and Supplies
500
Supplies, Eye Protection, Gloves, PPE 500
62807
Consumable Tools/Small Equipment
1,500
Miscellaneous Tools or Small Equipment 1,500
Aquarium 800
Locker Parts 1,525
62899
Other Miscellaneous Operating Supplies
2,950
Other 625
62000
Total Commodities
50,202
63104
Engineering Services
2,334
Miscellaneous Consulting 2,334
63304
Computer Services and Support
2,550
Building Automation Updates 2,550
Alarms - Fire $204.00 X 4 816
Intrusion $370.00X 4 1,480
63306
Security Services
5,000
Miscellaneous Services 2,704
Section III, Page 1-33
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Maintenance
Account
2013
Number
Account Name
Budget
Justification
Organic Housekeepers ($3100 x 12 Mos.) 37,200
Childcare Renovation 800
HVAC Repairs 5,000
Elevator 5,500
Building Inspections 2,000
Steam Boiler Repair & Parts 3,000
Piping Repairs 2,000
63501
R&M - Building and Facilities
57,500
Fire Sprinkler 2,000
Acid Feeders 3,000
63507
R&M - Machinery and Equipment
5,600
Filtration Equipment 2,600
Equipment Integration 1,654
Bearings, Belts 3,000
Cardio Equipment 3,000
Weight Machines 2,021
63549
R&M - Other Specialized Equipment
10,340
Miscellaneous Supplies 665
Shop Towel, Dust Mop Service, Uniform 921
63551
Laundry and Cleaning Services
1,188
Miscellaneous 267
Drain Care 1,500
Temp. Service 50 hrs X 52 wks X $17.50 45,500
Extreme Care 1,500
Fitness Systems 3,000
63599
Other Maintenance Services
53,000
Carpet Cleaning 1,500
63699
Other Miscellaneous Rentals
1,500
Maintenance Closedown Week 1,500
63000
Total Contract Services
139,012
64101
Travel. Training and Conference
3,000
Training 3,000
64102
Dues, Licenses and Memberships
185
Membership, Dues 185
64103
Mileage Reimbursement
264
Personal Mileage Reimbursement 264
64202
Gas
36,000
$3,000 X 12 36,000
64203
Electric
87,838
$7,319.83 X 12 87,838
64204
Water and Sanitation
21.648
$1,804.00 x 12 21,648
Dumpster $840.50 X 4 3,362
Recycle $140 X 4 560
64205
Trash Collection and Recycling
4,160
Extra Pick for Brush $39.67 X 6 238
64402
Equipment Replacement Charges
38.143
Annual Equipment Rental Charges 38,143
64000
Total Other Operating Costs
191,238
Section III, Page 1-34
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Youth Programs #521
Account
Final
Number
Account Description
Actual Budget
Budget
2011 2012
Personnel:
61101
Regular Full-time Salaries
61106
Paid -out Leave
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61202
Ski Pass
61301
FT Pension
61302
PTS Pension
61304
Employee Assistance Program
61401
FICA/Medicare
61501
Group Health and Life Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
Original or
Final
Prev. Amend.
Revised
Actual Budget
Budget
2011 2012
2012
Proposed
Budget
2013
Percent
Change
$ 25,028 $
25,284 $
25,284 $
26,775
5.90%
-
-
-
257
NA
68,300
68,407
68,407
69,404
1.46%
599
-
-
-
NA
1,374
1,000
1,000
1,000
0.00%
326
1,198
1,198
1,318
10.02%
2,098
2,781
2,781
2,974
6.94%
2,504
2,603
2,603
2,640
1.42%
12
12
12
12
0.00%
1,355
1,428
1.428
1.470
2.94%
3.429
5,953
5,953
7.007
17.71%
256
233
233
246
5.58%
111
113
113
-
-100.00%
288
600
600
630
5.00%
842
863
926
950
2.59%
273
288
288
296
2.78%
106.795
110,763
110:826
114,979
3.75%
62000 Total Commodities
Contract Services:
63103 Training Facilitators
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs:
64101
Commodities:
64102
Dues. Licenses and Memberships
64103
Mileage Reimbursement
64306
62301
General Program Supplies
2,551
4,249
3,049
3,049
0.00%
62802
Food and Beverages
2,973
4.400
3,400
3.400
0.00%
62805
Clothing and Uniforms
1,791
1,700
1,700
1,700
0.00%
62808
Promotional, Informational and Marketing Mtls
500
500
500
500
0.00%
62809
Medical Supplies and 1 st Aid
461
500
500
500
0.00%
62899
Other Miscellaneous Operating Supplies
276
400
400
400
0.00%
62000 Total Commodities
Contract Services:
63103 Training Facilitators
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs:
64101
Travel and Conference
64102
Dues. Licenses and Memberships
64103
Mileage Reimbursement
64306
Permit and Licensing Fees
64399
Other Administrative Fees
64402
Equipment Replacement Charges
64000 Total Other Operating Costs
8,552 11,749 9.549 9.549 0.00%
- 300
102 350
300
350
300
350
0.00%
0.00%
102 650
650
650
0.00%
-
-
500
1,000
100.00%
211
200
200
200
0.00%
-
100
100
100
0.00%
143
100
150
150
0.00%
6,208
5.240
6,000
6,000
0.00%
221
221
221
209
-5.43%
6,783
5,861
7,171
7,659
6.81%
Section III, Page 1-35
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Youth Programs #521
Account
Number Account Description
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Town of Avon
Line Item Detail
Original or
Final
Prev. Amend.
Revised Proposed
Actual Budget
Budget Budget Percent
2011 2012
2012 2013 Change
1,100 1,100 - -100.00%
- 1,100 1,100 - -100.00%
$ 122,232 $ 130,123 $ 129,296 $ 132,837 2.74%
Section III, Page 1-36
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Youth Programs
Account
2013
Number
Account Name
Budget
Justification
After School Group Lead 800 Hrs X $19.00 15,200
Day Camp Instructors 467 Hrs X $15.00 7,005
After School Counselor 1,200 Hrs. X $15.00 18,000
Tennis Instructor $5,080 X 75% 3,810
Program Instructors 1,200 Hrs X $15.00 18,000
Brightstart Swim Instruction 494
Brightstart Yoga Instruction 495
61121
PTS Wages
69,404
Day Camp Group Leader 320 Hrs X $20.00 6,400
61151
Overtime
1,000
Day Camp Leaders 1,000
61202
Ski Pass
1,318
2 @ $659 1,318
School's Out 1,589
Art Program 340
After School Program 950
62301
General Program Supplies
3,049
Volleyball, Tennis, Basketball 170
After School 1,400
Schools out 800
62802
Food and Beverages
3,400
Day Camp 1,200
62805
Clothing and Uniforms
1,700
Staff and New League Shirts 1,700
Promotional, Informational and Marketing
62808
Materials
500
Day Camp and New League Marketing 500
CDOT Physicals 100
62809
Medical Supplies and 1st Aid
500
Day Camp 400
62899
Other Miscellaneous Operating Supplies
400
Day Camp 400
62000
Total Commodities
9,549
CPR Certifications 200
63103
Training Facilitators
300
Day Camp 100
63203
Printing and Reproduction Services
350
Day Camp and Afterschool Handbooks 350
63000
Total Contract Services
650
Recognizing Child Abuse $50 x 5 250
Customer Service $150 x 3 450
Miscellaneous Training 50
64101
Travel, Training, Conference
1,000
Administering Medications $50 x 5 250
64102
Dues, Licenses and Memberships
200
CDHS 200
64103
Mileage Reimbursement
100
Staff Mileage Reimbursement 100
64304
Permit and Licensing Fees
150
Daycamp 150
Section III, Page 1-37
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Youth Programs
Account
2013
Number
Account Name
Budget
Justification
After School 1,060
Spring Break 400
Day Camp 2,500
64399
Other Administrative Fees
6,000
School's Out 2,040
64402
Equipment Replacement Charges
209
Annual Equipment Replacement Charges 209
Total Other Operating Costs
7,659
64000
Section III, Page 1-38
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Cabin #522
Account
Commodities:
Number
Account Description
62304
Merchandise for Resale
62802
Personnel:
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime
61202
Ski Pass
61302
PTS Pension
61401
FICA/Medicare
61509
Worker's Compensation
61510
Unemployment Insurance
61000 Total Personnel
62000 Total Commodities
Contract Services:
63599 Other Maintenance Services
63000 Total Contract Services
Other Operating Costs:
64101
Commodities:
62301
General Program Supplies
62304
Merchandise for Resale
62802
Food and Beverages
62809
Medical Supplies and 1st Aid
62899
Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63599 Other Maintenance Services
63000 Total Contract Services
Other Operating Costs:
64101
Travel, Training, Conference
64402
Equipment Replacement
64000
Total Other Operating Costs
60000
Total Expenditures
Actual
2011
Original or
Prev. Amend.
Budget
2012
Final
Revised
Budget
2012
Proposed
Budget
2013
Percent
Change
$ 24,727
$ 38,968
$ 36,468
$ 37,213
2.04%
-
599
599
659
10.02%
26
1,007
765
765
0.00%
27
599
599
659
10.02%
903
1,522
1.419
1,449
2.11%
363
619
578
591
2.25%
221
359
360
368
2.22%
72
124
115
118
2.61%
26,339
43,797
40,903
41,822
2.25%
9
750
750
750
0.00%
1,594
3,000
3,000
3,000
0.00%
-
200
100
100
0.00%
-
150
150
150
0.00%
17
1,700
1,700
1,700
0.00%
1,620
5,800
5,700
5.700
0.00%
620 750 750 750 0.00%
620 750 750 750 0.00%
- - - 100 NA
2,680 3,227 3,227 3,536 9.58%
2.680 3,227 3,227 3,636 12.67%
$ 31.259 $ 53,574 $ 50,580 $ 51,908 2.63%
Section III, Page 1-39
TOWN OF AVON
DETAILED BUDGET REQUESTS
2013
Department: Recreation
Program: Cabin
Account
2013
Number
Account Name
Budget
Justification
61121
PTS Wages
37,213
Cabin Attendants - 2977 hrs X $12.50 37,213
61122
PTS Bonuses
659
1 x $659 659
61151
Overtime
765
Cabin Attendant = $12.75 x 1.5 x40 765
61202
Ski Pass
659
1 x $659 659
Winter Cabin 250
62301
General Program Supplies
750
Summer Cabin 500
Winter Cabin 1,000
62304
Merchandise for Resale
31000
Summer Cabin 2,000
62802
Food and Beverages
100
Meetings 100
62809
Medical Supplies and 1st Aid
150
Medical Supplies and 1st Aid 150
Ice Skates 1.600
62899
Other Miscellaneous Operating Supplies
1,700
Summer Equipment 100
62000
Total Commodities
5,700
63599
Other Maintenance Services
750
Ice Skate Sharpening 750
63000
Total Contract Services
750
64101
Travel, Training, Conference
100
CPR and First Aid $50 x 2 100
64402
Equipment Replacement
3.536
Annual Equipment Rental Charges 3,536
64000
Total Other Operating Costs
3,636
Section III, Page 1-40
Personnel Schedule
Full-time Equivalent Employees
DepartmentlPosition
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Proposed
General Government:
1.00
1.00
1.00
1.00
-
-
Town Manager
1.00
1.00
1.00
1.00
-
1.00
Acting Town Manager
-
-
-
-
1.00
-
Town Advisor
-
-
-
-
1.00
-
Asst Town Manager / Dir Admin Svc
1.00
1.00
1.00
1.00
-
1.00
HR Generalist
1.00
1.00
1.00
1.00
1.00
1.00
HR Asst / Deputy Clerk
1.00
1.00
1.00
1.00
1.00
1.00
Community Relations Officer
0.75
0.75
0.75
0.75
0.75
0.75
Municipal Court Clerk
1.00
1.00
1.00
1.00
1.00
1.00
Total General Government
5.75
5.75
5.75
5.75
5.75
5.75
Finance Department
Asst Town Manager / Finance Director
1.00
1.00
1.00
1.00
-
-
Finance Director
-
-
-
-
1.00
1.00
Finance Manager
-
-
1.00
1.00
100
1.00
Budget Analyst
-
-
1.00
1.00
1.00
1.00
Payroll Specialist
1.00
1.00
1.00
1.00
1.00
1.00
Accounting Assistant 1 -II
2.00
2.00
2.00
2.00
2.00
2.00
IT Administrator
1.00
1.00
1.00
1.00
1.00
1.00
Help Desk Technician
1.00
1.00
1.00
1.00
1.00
1.00
Total Finance
7.00
7.00
8.00
8.00
8.00
8.00
Community Development
Asst Town Manager - Comm Dev Dir
-
1.00
1.00
1.00
-
-
Community Development Director
1.00
-
-
-
-
1.00
Building Official
1.00
1.00
1.00
1.00
1.00
1.00
Building Inspector
1.00
-
-
-
-
-
Building Permit Technician
0.75
0.75
0.75
-
-
-
Planning Manager
1.00
1.00
1.00
-
-
-
Planner 1-11
2.00
2.00
2.00
2.00
2.00
2.00
GIS Programmer/ Analyst
1.00
1.00
1.00
1.00
1.00
1.00
Code Enforcement Officer
1.00
-
-
-
-
-
Total Community Development
8.75
6.75
6.75
5.00
4.00
5.00
Police Department
Police Chief
1.00
1.00
1.00
1.00
1.00
1.00
Police Lieutenant
1.00
1.00
1.00
1.00
1.00
1.00
Sergeant
3.00
3.00
3.00
3.00
3.00
3.00
Administrative Services Supervisor
2.00
2.00
2.00
-
-
-
Administrative Services Officer
-
-
-
2.00
2.00
2.00
Investigator/Detective
1.00
1.00
1.00
1.00
1.00
1.00
Officer
13.00
13.00
13.00
12.00
12.00
12.00
Police Service Officer
-
1.00
1.00
-
-
-
Total Police Department
21.00
22.00
22.00
20.00
20.00
20.00
Section IV, Page 1
Personnel Schedule
Full-time Equivalent Employees
Total Public Works 22.90 21.90 19.40 19.40 18.40 19.40
Engineering Department
2008
2009
2010
2011
2012
2013
Department/Position
Actual
Actual
Actual
Actual
Actual
Proposed
Public Works Department:
1.00
1.00
1.00
2.00
1.00
1.00
Administration
1.00
1.00
1.00
1.00
1.00
1.00
Director
0.40
0.40
0.40
0.40
0.40
0.40
Administrative Assistant II
0.50
0.50
-
-
-
-
Transportation
0.90
0.90
0.40
0.40
0.40
0.40
Road & Bridge
0.50
0.50
0.50
0.35
0.35
0.35
Superintendent
1.00
1.00
1.00
1.00
1.00
1.00
Maintenance Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
Master Electrician
0.50
0.50
0.50
0.50
0.50
0.50
Maintenance Worker II/Operator 1
7.00
7.00
6.00
6.00
5.00
6.00
Bus Driver
9.50
9.50
8.50
8.50
7.50
8.50
Facilities Maintenance
Superintendent
0.50
0.50
0.25
0.25
0.25
0.25
Master Electrician
0.50
0.50
0.50
0.50
0.50
0.50
Maintenance Worker II
3.00
3.00
2.00
2.00
2.00
2.00
4.00
4.00
2.75
2.75
2.75
2.75
Parks
Superintendent
0.50
0.50
0.75
0.75
0.75
0.75
Maintenance Supervisor
2.00
2.00
2.00
2.00
2.00
2.00
Maintenance Worker 11
5.00
4.50
3.00
3.00
3.00
3.00
7.50
7.00
5.75
5.75
5.75
5.75
Town Center West Maintenance
Maintenance Worker 11
1.00
0.50
2.00
2.00
2.00
2.00
Total Public Works 22.90 21.90 19.40 19.40 18.40 19.40
Engineering Department
Town Engineer
1.00
1.00
1.00
1 00
1.00
1.00
Project Engineer
1.00
1.00
1.00
2.00
1.00
1.00
Engineer 1 -III
1.00
1.00
1.00
1.00
1.00
1.00
Administrative Assistant II
1.00
0.75
-
-
-
-
Total Engineering
4.00
3.75
3.00
3.00
2.00
2.00
Transportation
8.00
9.00
9.00
7.00
5.00
5.00
Director
0.50
0.50
0.50
0.35
0.35
0.35
Administrative Assistant 1-11
0.50
0.50
-
-
-
-
Transit Ops Super/Transit Mgr
1.00
1.00
1.00
-
-
-
Transit Operations Supervisor
-
-
-
1.00
1.00
1.00
Transit Foreman
1.00
1.00
-
-
-
-
Bus Driver
11.00
5.00
3.00
3.00
3.00
3.00
Total Transportation 14.00 8.00 4.50 4.35 4.35 4.35
Fleet Maintenance
Director
0.10
0.10
0.10
0.25
0.25
0.25
Fleet Manager
1.00
1.00
1.00
1.00
1.00
1.00
Accounting Assistant 1-11
1.00
1.00
1.00
1.00
1.00
1.00
Mechanic Helper
1.00
1.00
1.00
-
-
-
Lead Mechanic
1.00
1.00
1.00
-
-
-
Mechanic 1-11
8.00
9.00
9.00
7.00
5.00
5.00
Total Fleet Maintenance
12.10 13.10 13.10
Section IV, Page 2
9.25 7.25 7.25
Personnel Schedule
Full-time Equivalent Employees
2008 2009 2010 2011 2012 2013
Department/Position Actual Actual Actual Actual Actual Proposed
Recreation Department
Director
1.00
1.00
1.00
1.00
1.00
1.00
Recreation Superintendent
1.00
1.00
1.00
1.00
1.00
1.00
General Programs Supervisor
1.00
1.00
1.00
-
-
-
Administrative Assistant
-
-
-
1.00
1.00
1.00
Recreation Programs Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
Special Events/Fitness Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
Rec Coordinator/Adult Youth Coord
1.00
-
-
-
-
-
Aquatics Coordinator
-
-
1.00
1.00
1.00
1.00
Pool Coordinators
4.00
3.00
2.00
2.00
2.00
2.00
Maintenance Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
Building Technician
1.00
1.00
1.00
1.00
1.00
1.00
Maintenance Tech Supervisor
1.00
1.00
1.00
-
-
-
Maintenance Technician 1 -III
5.00
3.00
3.00
1.00
1.00
1.00
Front Desk Coordinator
1.00
1.00
-
1.00
1.00
1.00
Total Recreation 19.00 15.00 14.00 12.00 12.00 12.00
Total Full-time Employees 114.50 103.25 96.50 86.75 81.75 83.75
Section IV, Page 3
Section IV, Page 4
EXEMPT Pay Pian by Pay Levels 2012
.
Rll YA
±�I Pff►7Y.
i'iowly
Pppartmgnf / PnsiFiart
AAr€�lm�gi�,!
u
to
d
Assistant Town Manager
89,456
109,924
I
130,392 1
7,455
9,160
I
10,866 I
43.01
52.85
62.69
Community Development Director
84,456
104,924
125,391
7,038
8,744
10,449
40.60
50.44
60.28
Finance Director
84,456
104,924
125,391 I
7,038
8,744
10,449 1
40.60
50.44
60.28
Police Chief
84,456
104,924
125,391 1
7,038
8,744
10,449 I
40.60
50.44
60.28
Recreation Director
84,456
104,924
125,391 1
7,038
8,744
10,449 I
40.60
50.44
60.28
Town Engineer
84,456
104,924
125,391 1
7,038
8,744
10,449 1
40.60
50.44
60.28
Transportation & Public Works Director
84,456
104,924
125,391 1
7,038
8,744
10,449 1
40.60
50.44
60.28
Lieutenant
71,119
87,953
I
I
104,7871
5,927
7,454
I
I
8,982 1
34.19
43.01
51.82
Planning Manager
67,546
83,779
I
100,011 1
5,629
6,982
1
8,334 1
32.47
40.28
48.08
Finance Manager
66,654
81,965
I
97,276 1
5,555
6,830
I
8,106 1
32.05
39.41
46.77
Building Official
62,733
77,634
1
92,534 1
5,228
6,469
I
7,711 1
30.16
37.32
44.49
IT Administrator
61,837
76,171
I
I
90,505 1
5,153
6,348
i
I
7,542 1
29.73
36.62
43.51
Fleet Manager
60,843
74,926
I
I
89,009 1
5,070
6,244
I
I
7,417 1
29.25
36.02
42.79
Senior Planner
60,038
74,396
I
88,753 1
5,003
6,200
I
7,396 1
28.86
35.77
42.67
Human Resources Generalist
59,833
73,967
I
88,100 I
4,986
6,164
I
7,342 I
28.77
35.56
42.36
Project Engineer
58,148
71,689
I
85,229 1
4,846
5,974
I
7,102 1
27.96
34.47
40.98
Transit Manager
56,737
69,813
i
1
82,888
4,728
5,818
I
I
6,907
27.28
33.56
39.85
Engineer II
52,232
64,126
I
I
76,020 1
4,353
5,344
I
I
6,335 1
25.11
30.83
36.55
GIS Programmer/Planning Analyst
52,232
64,126
76,020 1
4,353
5,344
6,335 1
25.11
30.83
36.55
Recreation Superintendent
52,232
64,126
76,020 1
4,353
5,344
6,335 1
25.11
30.83
36.55
Planner li
48,597
60,109
I
71,620 1
4,050
5,009
I
5,968 1
23.36
28.90
34.43
Transit Superintendent
48,597
60,109
71,620 I
4,050
5,009
5,968 1
23.36
28.90
34.43
Front Desk Supervisor
49,580
59,254
1
68,927
4,132
4,938
I
5,744
23.84
28.49
33.14
Maintenance Supervisor - Recreation
49,580
59,254
68,927 1
4,132
4,938
5,744 1
23.84
28.49
33.14
Recreation Programs Supervisor
49,580
59,254
68,927 1
4,132
4,938
5,744 1
23.84
28.49
33.14
Special Events / Fitness Supervisor
49,580
59,254
68,927
4,132
4,938
5,744 1
23.84
28.49
33.14
Planner)
44,943
54,485
I
I
64,026 I
3,745
4,540
I
I
5,336 1
21.61
26.19
30.78
Aquatics Coordinator
37,737
45,843
I
I
53,949 1
3,145
3,820
I
1
4,496 1
18.14
22.04
25.94
Recreation Coordinator
37,737
45,843
53,949 1
3,145
3,820
4,496 1
18.14
22.04
25.94
Section IV, Page 4
NON-EXEMPT Pay Plan by Pay Levels 2013
Aqoal
Ma�#�y
troy
pea merit 1 Position
Mtnimam
i
mu
mirnum
n `
1�
irilmu
M o n
u
Community Relations Officer
61,113
75,503
I
89,893 1
5,093
6,292
7,491
1
( 29.38
36.30
43.22
Parks & Facilities Superintendent
56,737
69,813
I
82,888 1
4,728
5,818
6,907
I
27.28
33.56
39.85
Police Sergeant
56,737
69,813
82,888 1
4,728
5,818
6,907
1 27.28
33.56
39.85
Road & Brid a Superintendent
56,737
69,813
82,888 1
4,728
5,818
6,907
27.28
33.56
39.85
Budget Analyst
48,597
60,109
I
1
71,620 1
4,050
5,009
5,968
I
I
1 23.36
28.90
34.43
Town Electrician
48,597
60,109
71,620 1
4,050
5,009
5,968
1 23.36
28.90
34.43
Police Officer
49,580
59,254
I
68,927 1
4,132
4,938
5,744
I
1 23.84
28.49
33.14
Police Detective
49,580
59,254
68,927 1
4,132
4,938
5,744
1 23.84
28.49
33.14
Administrative Services Officer - Police
42,718
52,341
I
61,964
3,560
4,362
5,164
1
20.54
25.16
29.79
Help Desk Technician
42,718
52,341
61,964 1
3,560
4,362
5,164
20.54
25.16
29.79
Maintenance Supervisor- Parks
42,718
52,341
61,964 1
3,560
4,362
5,164
1
1 20.54
25.16
29.79
Payroll Specialist
42,718
52,341
61,964 1
3,560
4,362
5,164
1 20.54
25.16
29.79
Road & Bridge Supervisor
42,718
52,341
61,964
3,560
4,362
5,164
1 20.54
25.16
29.79
Mechanic II
40,710
48,825
I
I
56,939 1
3,393
4,069
4,745
I
I
1 19.57
23.47
27.37
Deputy TC/Human Resources Assistant
37,737
45,843
I
I
53,949 1
3,145
3,820
4,496
I
I
1 18.14
22.04
25.94
Municipal Court Clerk
37,737
45,843
53,949 1
3,145
3,820
4,496
1 18.14
22.04
25.94
Accounting Assistant II
36,603
44,250
I
51,897 1
3,050
3,688
4,325
I
1 17.60
21.27
24.95
Building Technician - Recreation
35,624
42,813
I
50,002
2969
3,568
4,167
I
17.13
20.58
24.04
Mechanic 1
35,624
42,813
50,002
2,,969
3,568
4,167
17.13
20.58
24.04
Bus Driver
34,191
40,957
I
I
47,723 1
2,849
3,413
3,977
1
I
1 16.44
19.69
22.94
Maintenance Worker II
34,191
40,957
47,723 1
2,849
3,413
3,977
I 16.44
19.69
22.94
Maintenance Technician II - Recreation
34,191
40,957
47,723 I
2,849
3,413
3,977
1 16.44
19.69
22.94
Operator 1
34,191
40,957
47,723 I
2,849
3,413
3,977
1 16.44
19.69
22.94
Front Desk Coordinator
28,339
33,851
I
39,363 I
2,362
2,821
3,280
I
1 13.62
16.27
18.92
Pool Coordinator
28,339
33,851
39,363 I
2,362
2,821
3,280
1 13.62
16.27
18.92
Section IV, Page 5
Part -Time Pay Plan by Pay Levels 2013
Pay Range Pay Range
inistrative Assistant $15.00 to $18.00 Aquatics
Lifeguard $11.50 to $13.00
munity Relations Officer $25.00 to $39.00 Lead Lifeguard $17.00 to $20.00
Master Swim Coach $17.00 to $20.00
Swim Coach $13.25 to $15.00
Transit , .Sports & Athletics
Pa v Range Sports Program Supervisor $17.00 to $20.00
Bus Driver `* $16.00 Sports Program Referee $17.00 to $20.00
IBus Driver ""
$17.00
Overnight Trip Counselor (24 hours) $109.00 / 24-hour shi
Bus Driver '*
$18.00
Childcare & Children's Programs
After School Counselor
$13.25
to
$15.00
Police
- "
Lead Driver
Pay Range
After School Group Leader
$17.00
to
$20.00
Extra Duty Police Officer
$57.00
Childcare Attendant
$11.50
to
$13.00
High Visability Grant
Day Camp Group Leader
$17.00
to
$20.00
Leaf Grant
Day Camp Instructor
$13.25
to
$15.00
CDOT Grant
Munch Bunch Instructor
$13.25
to
$15.00
Program Instructor
$13.25
to
$15.00
Click -It or Ticket
$55.00
Facilities
Eagle River Youth Coalition
$50.00
Cabin Attendant
$11.50
to
$13.00
Cabin Supervisor
$13.25
to
$15.00
Field Training Officer
$2.00 additional/hr
Front Desk Attendant
$11.50
to
$13.00
Front Desk Specialist
$17.00
to
$20.00
PUMICE "10 - ...
Pay Range
Fitness
Maintenance Worker 1
$10.00 to $11.00
Aerobic Instructor
$23.00
Fitness Attendant
$11.50
to
$13.00
Maintenance Worker 11
$16.00 to $19.00
Maintenance
Maintenance Worker 1
$10.00
to
$11.00
Maintenance Worker 11
$16.00
to
$19.00
Special Events Worker
$20.00
Transit , .Sports & Athletics
Pa v Range Sports Program Supervisor $17.00 to $20.00
Bus Driver `* $16.00 Sports Program Referee $17.00 to $20.00
IBus Driver ""
$17.00
Overnight Trip Counselor (24 hours) $109.00 / 24-hour shi
Bus Driver '*
$18.00
Boot Camp Instructor
75% of Registratio
Dance Instructor
Fee
Lead Driver
$19.00
Martial Arts Instructor
Men's Fitness
Maintenance Worker- Bus Washer
$16.00 to $19.00
Personal Trainer
Program Instructor
Seminar Instructor
*• Based on level/years of expereince
Swim Coach
Tennis Instructor
Section IV, Page 6
Town of Avon
Chart of Accounts
Organization Codes
Section IV, Page 7
Program/
Fund Function
Department
Activity
Code Code
Code
Code
Fund/Function/Department/Program
10
General Fund
100
General Government
110
Legislative
111
Mayor and Town Council
112
Boards and Commissions
113
Town Attorney
114
Public Relations
115
Town Clerk
120
Judicial
121
Municipal Court
130
Executive
131
Town Manager
132
Human Resources
133
Community Relations
134
Economic Development
140
Finance and Administration
140
Finance Department
141
Finance
143
Information Systems
149
Nondepartmental
200
Community Development
210
Community Development Department
211
Administration
212
Planning
213
Building Inspection
300
Public Safety
310
Police Department
311
Administration
312
Patrol
313
Investigation
400
Public Works
410
Public Works Department
411
Administration
412
Engineering
413
Roads and Streets
414
Facilities Maintenance
415
Parks
Section IV, Page 7
Town of Avon
Chart of Accounts
Organization Codes
Fund
Code
Function
Code
Department
Code
Program/
Activity
Code
Fund/Function/Department/Program
500
Recreation and Culture
510
Recreation Department
513
Special Events
514
Administration
515
Adult Programs
516
Aquatics
517
Child Care
518
Fitness
519
Front Desk
Recreation Department (continued)
520
Maintenance
521
Youth Programs
522
Cabin
21
Mall Maintenance Fund
400
Public Works
410
Public Works Department
417
Town Center West Maintenance
22
Avon Urban Renewal Fund
100
General Government
140
Finance Department
148
Avon Urban Renewal Authority
810
URA Improvement Projects
930
2008 TIF Bonds
931
2009 Vectra Bank Loan
23
Community Enhancement Fund
400
Public Works
410
Public Works Department
416
Community Enhancement Fund
24
Water Fund
400
Public Works
420
Utilities
424
Water Utilities
25
Affordable Housing Fund
100
General Government
190
Housing
193
Affordable Housing Program
26
Facilities Reserve
400
Public Works
440
Facilities Maintenance
441
Facility Reserve Maintenance Program
Section IV, Page 8
Town of Avon
Chart of Accounts
Organization Codes
Section IV, Page 9
Program/
Fund
Function
Department
Activity
Code
Code
Code
Code
Fund/Function/Department/Prog ram
31
Bond Redemption Fund
910
Debt Service
911
Bond Redemption
919
1999 Sales Tax Revenue Refunding Bond
922
2004 G.O. Refunding Bonds
923
1998 COPs (Maintenance Facility)
924
2010 COP Refunding (Refunds 1998 COP
33
Avon Metropolitan District Fund
910
Debt Service
913
2001 G.O. Refunding Bonds
41
Capital Projects Fund
800
Capital Improvements
800
Capital Improvement Projects
52
Transit Enterprise Fund
400
Public Works
430
Transportation
431
Administration
432
Operations
433
Marketing
61
Fleet Maintenance Enterprise Fund
400
Public Works
430
Transportation
434
Fleet Maintenance Operations
435
Washbay
63
Equipment Replacement Internal Service Fund
810
Equipment Replacement
811
Fleet & Heavy Equipment
812
Recreation Center Equipment
813
Computer and Office Equipment
814
Machinery and Equipment
600
610
610
Other Uses and Contingency
Section IV, Page 9
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
61000
Personnel Services
Salaries and Wages
61101
Regular Full-time Salaries
61102
Regular Part-time Salaries
61105
STD Wages
61106
Paid out Leave
61111
FT Bonuses
61121
PTS Wages
61122
PTS Bonuses
61151
Overtime Wages
61152
Off-duty Wages
61153
On Call
61154
Standby
61155
Shift Differential Pay
61156
Extra Duty Pay
61159
Other Wages
Other Compensation
61201
Automobile Allowance
61202
Ski Pass
61203
Housing Allowance
61204
Moving Expenses
61205
Uniform and Cleaning Allowance
61206
Tool Allowance
61207
Telephone Allowance
Employee Benefits
61301
FT Pension
61302
PTS Pension
61303
Wellness
61304
Employee Assistance Program
Taxes
61401
FICA/Medicare
Insurance
61501
Group Health and Life Insurance
61502
PTS Group Health Insurance
61505
Long-term Disability Insurance
61506
Short-term Disability Insurance
61507
Dental Insurance
61509
Worker's Compensation
61510
Unemployment Insurance
Section IV, Page 10
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
62000
Commodities
Public Safety Operating Supplies
Police
62101
Police Operating and Field Supplies
62102
Firearms and Weapons Supplies
62143
Hazmat Equipment & Materials
Public Works Operating Supplies
62201
Street Repair and Maintenance Materials and Supplies
62202
Sand and Gravel
62203
Street Sign Materials and Supplies
62204
Construction, Maintenance and Permanent Materials
62205
Plumbing and Electrical Supplies and Materials
62206
Landscaping and Plant Materials
62207
Electrical
62208
Mechanical - HVAC
62209
Mechanical - Other
Recreation and Cultural Supplies and Materials
62301
General Program Supplies
62302
Special Event Materials & Supplies
62303
Concessions
62304
Merchandise for Resale
62305
Chemicals
Motor Pool/Automotive
62401
Gasoline
62402
Diesel
62403
Oil and Lubricants
62404
Auto & Equip Parts - Stock
62405
Auto & Equip Parts - Non Stock
62406
Automotive and Equipment Maintenance Supplies
62407
Tires, Tubes and Patches
Other Operating Supplies
62801
Gifts and Awards
62802
Food and Beverages
62803
Janitorial, Custodial and Cleaning Supplies
62804
Training Supplies
62805
Clothing and Uniforms
62806
Safety Materials and Supplies
62807
Consumable Tools/Small Equipment
62808
Promotional, Informational and Marketing Materials
62809
Medical Supplies and 1st Aid
62810
Lab Supplies
62811
Communications Supplies
62899
Other Miscellaneous Operating Supplies
Section IV, Page 11
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Office Supplies and Materials
62901
Duplicating Supplies
62902
AudioNisual Supplies
62903
Data Processing Supplies
62904
Software
62905
Books and Periodicals
62999
Office Supplies and Materials
63000
Purchased and Contracted Services
Professional Services
63101
Legal Services
63102
Audit and Accounting Services
63103
Training Facilitators
63104
Engineering Services
63199
Other Professional Services
Official/Administrative Services
63201
Election Judges and Support Services
63202
Juror and Witness Fees
63203
Printing and Reproduction Services
63204
Temporary Employment Services
63205
Police Checks
Technical Services
63301
Medical Services and Examinations
63302
Laboratory Services
63303
Photography Services
63304
Computer Services and Support
63305
AudioNisual Services
63306
Security Services
Construction and Pre -Construction Services
63401
Feasibility/Conceptual Design
63402
Preliminary Design
63403
Final Design/Contract Documents
63404
Construction Administration
63405
Construction
63406
Utility Construction Costs
Repairs and Maintenance
63501
R&M - Buildings and Facilities
63502
R&M - Streets
63503
R&M - Parks and Athletic Facilities
63504
R&M - Office Equipment and Computers
63505
R&M - Vehicles
63506
R&M - Radios and Communications Equipment
63507
R&M - Machinery and Equipment
63549
R&M - Other Specialized Equipment
Section IV, Page 12
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
63551
Laundry and Cleaning Services
63552
Janitorial and Custodial Services
63599
Other Maintenance Services
Rentals and Leases
63601
Rentals - Building and Office Space
63602
Rentals - Telephone Equipment
63603
Rentals - Office Equipment
63604
Rentals - Radios and Communications Equipment
63605
Rentals - Construction Equipment
63606
Rentals - Crowd & Traffic Control Equipment
63607
Rentals - Portable Facilities
63608
Rentals - Machinery and Equipment
63609
Rentals - Vehicles
63699
Other Miscellaneous Rentals
Other Purchased and Contracted Services
63999
Other Purchased and Contracted Services
64000
Other Operating Costs
Employee Development and Training
64101
Travel and Conference
64102
Dues, Licenses and Memberships
64103
Mileage Reimbursement
64104
Meeting Expenses
64105
Training
Utilities
64201
Telephone & Long-distance
64202
Gas
64203
Electric
64204
Water and Sanitation
64205
Trash Collection and Recycling
64206
Cellular and Paging
64207
Cable Television
Administrative Fees and Charges
64301
Postage and Delivery
64302
Recording Fees
64303
Treasurer Fees
64304
Bond Paying Agent Fees
64305
Election and Registration Costs
64306
Permit and Licensing Fees
64307
Bank Service Charges and Credit Card Fees
64308
Sales Tax
64399
Other Administrative Fees
Section IV, Page 13
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
65000 Debt Service
Bonded Indebtedness
65101
Interfund Service Charges
64401
Fleet Maintenance Charges
64402
Equipment Replacement Charges
64403
Washbay Charges
64404
Charter Charges
65106
Down Payment Assistance
64501
Down Payment Assistance
Other Miscellaneous Operating Costs
64901
Advertising and Legal Notices
64902
Financial Support, Donations, and Contributions
64903
Economic Development Costs
64904
Operating Fees, Assessments, and Charges
64905
Insurance Premiums
64906
Insurance Deductibles
64907
Paid Claims
64996
Bad Debt Expense
64997
Amortization Expense
64998
Depreciation Expense
64999
Other Miscellaneous Operating Costs
65000 Debt Service
Bonded Indebtedness
65101
Principal
65102
Interest
65103
Fiscal Agent Fees
65104
Bond Issuance Costs
65105
Payment to Refund Bond Escrow Agent
65106
Letter of Credit Fees
65107
Remarketing Fees
Capital Leases
65201
Capital Lease Payments
65202
Interest
66000
Capital Outlay
Land
66101
Land Acquisition
66102
Land Improvements
Buildings and Facilities
66201
Building Acquisition
66202
Building Improvements
Improvements Other Than Buildings
66301
Improvements Other Than Buildings
Section IV, Page 14
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Machinery and Equipment
66401
Office Equipment
66402
Computers and Peripherals
66403
Audio/Visual Equipment
66404
Furniture and Fixtures
66405
Radios and Communications Equipment
66406
Public Safety Equipment
66407
Athletic and Recreational Equipment
66499
Other Machinery and Equipment
66901
Vehicles and Rolling Stock
66501
Automobiles and Light Duty Trucks
66502
Heavy Trucks and Moving Equipment
66503
Buses and People Moving Vehicles
66599
Other Transportation Equipment
Water Systems
66601
Mountain Star Tap Fee Reimbursement
66602
Brookside Tap Fee Reimbursement
66603
Village at Avon Tap Fee Reimbursement
66701
Water Rights and Augmentation
66702
Water Lines
66703
Irrigation Ditches
66704
Heat Distribution Systems
66705
Streets & Roads
66706
Bike Paths
67000 Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
68000 Contingency
68101 Contingency
69000 Other Uses
69101 Operating Transfers -Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Section IV, Page 15
Infrastructure
66801
Storm Drainage
66802
Streets & Roads
66803
Bridges
66804
Bike Paths
66805
Public Parking
66806
Parks
66807
Landscaping
66901
Construction in Progress
67000 Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
68000 Contingency
68101 Contingency
69000 Other Uses
69101 Operating Transfers -Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Section IV, Page 15
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
51000
Taxes
Property Taxes
51101
Property Tax - Current
51102
Property Tax - Delinquent
51103
Current and Delinquent Interest
51104
Property Tax - Abatement
51201
Specific Ownership Taxes
Sales Taxes
51301
General Sales Tax
51302
Utility Tax
51303
Accommodations Tax
51304
Penalties and Interest
51305
Sales Tax Audit Assessments
51306
Payments in Lieu of Sales Tax
Other Taxes
51401
Real Estate Transfer Tax
51402
Franchise Fees
52000
Licenses and Permits
Business Licenses
52101
Liquor Licenses
52102
Business Licenses
52103
Contractor's Licenses
Permits
52201
Building Permits
52202
Electrical Permits
52203
Plumbing Permits
52204
Mechanical Permits
52205
Road Cut Permits
52206
Other Permits
53000
Intergovernmental
Federal Grants
53101
COPS Grant
53102
OEC Grant
53103
Federal Drug Forfeiture
53104
FTA Bus Grant #0037
53105
School Resource Officer Grant
53106
Click It or Ticket Grant
53107
Bullet Proof Vest Grant
53150
FTA SGR Grant - Transit Facility Grant #0090
53151
FTA Facility Design Grant #0084
53152
FTA/CDOT ARRA Grant
53153
FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail
53199
Other Federal Grants
Section IV, Page 16
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code _ _ Account Title/Line Item Description
Section IV, Page 17
State Grants
53201
CDOT
53202
GOCO Grant (Eagle River Bridge)
53204
LEAF Grant
53205
CDOT Faster Grant
53206
High Visability Grant
53299
Other State Grants
State/County Shared Revenues
53301
Conservation Trust
53302
Motor Vehicle Registration Fees
53303
Highway Users Tax
53304
Cigarette Tax
53305
Eagle County Sales Tax
53306
Eagle County Road and Bridge
53307
DWI/DUI
53308
State Severance Tax
Local Government/Other Agency
53401
Local Intergovernmental Participation
53402
Eagle County Grants
53900
Other Grants
54000
Charges for Services
General Government
54101
Sales of Maps and Publications
54102
Photocopying Charges
54103
License Hearing Fees
54104
Other Fees and Charges
Community Development
54201
Plan Check Fees
54202
Subdivision Review Fees
54203
Design Review Fees
54204
Animal Control Fees
54205
Abatement Services
54206
Impact Fee Administrative Charge
Public Safety
54301
Police Reports
54302
Off-duty Police Employment
54303
Fingerprinting Fees
54304
V.I.N. Inspection Fees
54305
False Alarm Fees
54306
National Night Out
54399
Miscellaneous Police Dept Fees (DUI Reimbursements, patches, towing)
Section IV, Page 17
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works and Utilities
54401
Water Usage Charges
54402
Tap Fees - General
54403
Tap Fees - Brookside
54404
Tap Fees - Mountain Star
54405
Tap Fees - Village at Avon
54451
Mall Maintenance Charges
54452
Sherwood Maintenance Charges
54453
Village at Avon Municipal Service Charges
54454
Sale of Signs
Transportation
54501
Beaver Creek
54502
Charter
54503
Regional Transit Authority
54504
Other Bus Revenues
54505
Vail Resorts
54506
Village at Avon
Employee Housing
54551
Rental Revenues - Employees
54552
Rental Subsidies
54553
Employee Housing Maintenance
54554
Employee Housing Damages
54555
Rental Revenue - Non-employee
54556
Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601
ARC Admissions
54602
ARC Program Fees
54603
ARC Facility Rentals
54604
Sales of Merchandise
54605
Babysitting
54606
Other Services
54607
Fitness Program Revenue
54608
Locker Rental
54609
Gift Certificates
General Recreation
54651
Adult Program Fees
54652
Cabin Equipment Rentals
54653
Rentals - Athletic Fields and Facilities
54654
Cabin Concessions
54655
Youth Program Revenue
Special Events
54676
Sponsorships
54677
Advertising Sales
54678
Event Fees
Section IV, Page 18
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Section IV, Page 19
Internal Service Charges - 3rd Party
54801
Beaver Creek Fleet Maintenance Charge
54802
Eagle County Fleet Maintenance Charge
54803
Vail Resorts Fleet Maintenance Charge
54804
Eagle River Fire Protection District
54805
Eagle County Ambulance District Fleet Maintenance Charge
54806
External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901
Fleet Maintenance O&M Services
54902
Wash Bay Services
54903
Sales of Fuel
54904
Equipment Rentals
55000
Fines and Forfeitures
55101
Court Fines - Traffic
55102
Court Fines - Criminal
55103
Court Fines - Parking
55104
Court Fines - General
55105
Court Costs
55106
Jury Fees
55107
Bond Forfeiture
55108
Traumatic Brain Injury Surcharge (Food Fines)
55109
Miscellaneous Court Revenues
55110
Police Training Surcharge
55120
Police Forfeiture Revenue
56000
Special Assessments
56101
Special Assessments - Principal
56201
Special Assessments - Interest
57000
Investment Earnings
57101
Interest Earnings
58000
Other Revenues
Miscellaneous Fees
58101
Recreational Amenity Fees
58102
Utility Capital Facility Fees
58103
Recreational Impact Fees
58104
Fireplace Fees
58105
Mall Maintenance Fees
58106
Community Enhancement Fee
58107
Penalties
58108
Finance Charges
58109
Bond Issuance Fee
Section IV, Page 19
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Nonclassified Revenues
58201
Lease of Town -Owned Property
58202
Cash Over/Short
58203
Vending Machine Revenues
58204
Returned Check Fees
58205
Insurance Claim Reimbursement
58206
Telephone Receipts
58207
Miscellaneous Refunds
58208
Contributions and Donations
58209
Contributed Infrastructure and Improvements
58210
Avon Metro District Indirect Cost Reimbursement
58211
Development Reimbursements
58212
Staff Labor Charges
58213
Project Cost Reimbursement
58996
Miscellaneous Reimbursement
58997
Gain/Loss on Disposal of Fixed Assets
58998
Petty Cash Check Reimbursement
58999
Miscellaneous Nonclassified Revenues
59000
Other Sources
59101
Sales of Fixed Assets
59201
Operating Transfers In
General Long-term Debt Proceeds
59301
General Obligation Bond Proceeds
59302
Revenue Bond Proceeds
59303
Capital Lease Proceeds
59304
Certificates of Participation Proceeds
59305
Refunding Bond Proceeds
59306
Loan Proceeds
58995
Bus Advertising Revenue
58996
Miscellaneous Reimbursement
58997
Gain/Loss on Disposal of Fixed Assets
59998
AR Fuel Clearing Account
59999
AR Clearing Account
Section IV, Page 20
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
CIP
Capital Improvement Projects
10000
Facilities
11000
General Government Facilities
11001
Municipal Building Improvements
11002
Sherwood Meadows
11003
Information Center/1-70
11004
Information Kiosks - Town Center
11005
Municipal Government Spaee Needs Analysis
11006
Council Chambers Audio/Video Upgrade
11007
Municipal Building Roof
11008
Municipal Building Expansion (Modular Addition)
_,_1,1009
— .___ Town Hall Control System
12000
Public Safety Facilities
12001
Fire Station Expansion/Remodel
13000
Public Works Facilities
13001
Swift Gulch Facility
13002
Pump House and Picnic Shelter
13003
Parr Equipment Storage
13004
Transportation Faeility - Non Grant Eligible Expenses
13005
Lot 5, Village at Avon -PW Improvements
13006
Preliminary Design - Transit/PW Facility
13007
Final ®esign/Engineering Svc (Grant #84)
13008
Final ®esign/Engineering Svc (Grant #90)
13009
Transit Facility Construction (Grant #90)
13010
Transit Facility Construction (FASTER Grant)
13011
Transit Fac ft ConsbVction (ARRA Grant)
14000
Transportation Facilities
14001
Transportation Center
14002
Bus Storage Facility
14003
Bus Stop Improvements
14004
Fuel Depot Re^laeement
14005
Fuel Spill Cleanup
15000
Cultural and Recreational Facilities
15001
Reareation Center Improvements
15002
Temporary Storage / Offlee Space
15003
Design - Phase Il Expansion
15004
Reereation Cneter CMU Block Deterioration Investigation
15005
Recreation Center Vapor Barrier Repair
15006
Recreation Center CMU Bloek Deterioration Mitigation
15007
Re9LgLtI p Center Roof Repair
15008
Recreation Center EPDM Replacement
19000
Other Facilities
19001
Munieipal Parking FajKfi e
Section IV, Page 21
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
20000
30000
21000
31000
32000
Section IV, Page 22
Land and Land Improvements
Parks
21001
Pocket Parks
21002
Garton Property
21003
Land Trade Contribution
21004
Tract J Bridge Removal
21005
Wildridge Park Improvements and Playground
21006
Wildridge Pocket Park - Block 3
21007
170 Entrance Sign Removal
21008
Wildridge Parks Program
21009
Forest Service Land Acquisition
21010
Nottingham Park Trails/Signs
21011
Nottingharp Park Stage
21012
Nottingham Park Promenade
21013
Nottingham Park Fishing Pier
21014
Nottingham Park Capital Improvements
21015
Nottingham Park Capital Improvements 2013 Program
21050
2010 Whitewater Park Repairs
Roads and Streets
Streetscape
31001
Streetseape Planning
31002
W. Beaver Creek Blvd.
31003
Wildridge Entry Sign
31004
Nottingham Rd. Imp., .I-70 to Suck Creek
31005
Mottingham Rd. IMp., Buck ,Greek to end
31006
Eagiebend ®rive
31007
Eaglebend Entry Sign
31008
Nottingham Rd. Imp., 1-70 to Buck Creek (2004)
31009
Nottingham Rd. Imp., Buck Creek to Metcalf
1 31010
Lighting Study and Conversion
31011
1-70 Noise Reduction Study
31012
1-70 Noise Reductiop Design
31013
1-70 Noise Reduction—
Street Improvements
j 32002
W, Beaver Creek Railroad Crossing
3.2iJ'b3
Chapel Square Reimbursement
1 UO -04
E. Beaver Creek Blvd. Improvements
`I 32005
Buffale Ridge Commitments
i 32006
Swift Gulch Road Relocation
32007
Town Center West/Mail Implementation
32-008
E. Beaver Greek Blvd. Improvements
32009
Railroad Crossings to Confluence
32090
Lake Street Re -alignment Design
32011
W. Beaver Creek Blvd. At -grade RR Crossing Improvements.
32012
FIS Wildridge Ac cess & Drainage Improvements
Section IV, Page 22
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
33000
Annual Street Maintenance
33002
2002 Paving
33003
2003 Paving
33004
2004 Paving
33005
2005 Paving
33006
2006 Paving
33007
2007 Paving
33008
2008 Paving
33009
2009 Paving
33010
2010 Paving
33011
2011 Paving
33012
201,2 Paving
33013
2013 Paving
34000
Multi-Modal/Althernative Mobility
34001
.Sidewalks
34002
Access and Circulation Network Analysis
34003
Pedestrian Crosswalk Improvements
34004
Eagle River Bikepath
34005
Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006
Nottingham Road / 1-70 Bike Path
34007
2006 Wildridge Traffic Calming & Pedestrian Circulation
34008
2007 Wildridge Loop Pedestrian Improvements
34009
Swift GjAch Road Bikepath Extension to Village
34010
Swift Gulch Road Bikepath
34011
Wildridge Emergency Access
34012
W. Avon Trails and Access Enhancement
34013
Recreation Trails Masterplan
34.014
Metcalf Bicycle Climbing lane
34015
US Hwy 6 Trail Project Avon Rd to Post Blvd
34016
US Hwy 6 Trail Project Undergrounding
34017
US Hwy 6 Eagle River Pedestrian/Bike Bridge
35000
Roundabouts
35001
Landscaping
35002
Roundabout No. 4 Conversion .�
36000
Public Art
36001
Public ArtWork _ —4 --J11--
__,,__40000
40000
Utilities
41000
Snowmelt
41001
Waste Heat Recovery System
410:02
Waste Heat Recovery System Design
41003
Waste Heat Recovery System Construction
41004
Main Street Piping
41005
Heat Recovery Expansion
Section IV, Page 23
Project Project
Project
Code Code
Code Sub -
Type Category
Category
51002
Eagle River Enhancement Project
50000
Eagle River Recreation Access Expansion
51000
60000
Stormwater and Drainage
61001
61000
65000
70000
71000
79000
Town of Avon
Chart of Accounts
Project Codes
Project
Code Project Title/Line Item Description
Section IV, Page 24
Recreation
Fields and Courts
51001
Nottingham Park Basketball Court
51002
Eagle River Enhancement Project
51003
Eagle River Recreation Access Expansion
Stormwater and Drainage
Stormwater and Drainage
61001
Buck Creek / 1-70 to Eagle River
61002
Metcalf Rd. Drainage / 1-70 to Eagle River
61003
Metcalf Rd. Drainage 11-70 to Nottingham Rd.
61004
Nottingham -Peder Ditch Restoration
61005
W. Beaver Creek Blvd. / 1-70 to Railroad
61006
Metcalf Road Drainage
61007
Drainage Master Plan
61008
Nottingham Puder Ditch Emergency Repairs
61009
Nottingi Lake Splllway kepJacement
61010
,Arra.
Nottingham Lake Liner Replacement
Development Services
65001
Viilage et Avon, Filing 1
65002
Village at Avon, Filing 2
65003
McGrady Acres
65004
Buffalo Ridge Block Grant
Strategic Planning
Development Analysis and Review
71001
Stolpo Village at Avon
71002
Downtown Master Plan
71003,
Lot C
7100.4
GDonflu,ence/Westin Riverfro_nt Resort
71005
The Gates
71006
Sheraton Mountain Vista
71007
East Avon Redevelopment Master Plan
71008
Cottonwood
71009
Folsom Property
71010
Orion Development
71011
Vail Resorts Annexation
71012
Black Creek PUD
71013
Wyndam
71050
Economic Development
Planning and Consulting
79001
deneral Planning and Consulting
79.002
Comprehensive Plan
79004
2004,G eneral Planning and Consulting
79005
2005 General Planning and. C,pnsulting
79.006
2408 General Planning and Consulting
79007
2007 General Planning and Consulting
79008
2008 General Planning, and Consulting
Section IV, Page 24
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
80000
79009
79010
79011
79012
79013
79101
75102
79103
79104
79105
79106
79107
79108
81001
81002
81003
8'1004
81005
81006
81007
81008
90000
91000
9'f 001
91010
92000
93000
2009 .General Planning and Consulting
2010 General Planning and Gonsulting
2011 General Planning and Consulting
2012 General Planning and. Consulting
2013 General Planning and Consulting
Nottingham Park Master Plan
Pedestrian Circulation Plan
Retail Analysis
Housing Needs Assessment Project
Public Works Master Plan
Comprehensive Transportation Plan
Unified Land Use Code Revision
Feasibility Study - Town Center West Lot B & C
_ Com_ munications
80OMHz Radio System
Media Improvement Project
Records Management
VOIP Telephone System
E-gov Projects
UHF Radio System and Repeater
Enterprise -wide Security Camera System Uprade
Digital Ticketing
Other
Other
Fireplace Conversions
Abatement Lot 41 Block 4 WR
Developer Rebates
92001 Sheraton Mountain Vista
92002 Westin Riverfront Resort
92D_03 Westin Riverfron Resort Res -Int
Historic Preservation
Historic Preservation
Historic Analysis Study
Historic Preservation
2008 Historic Preservation
2009 Historie Preservation
2010 Historic Preservation
201.1 Historic Preservation
Water Rights Acquisition
Wafer Rights Acquisition
RICD Water Rights Acquisition
Capital Contributions
East West Partners
9 TOM -
93006'
0 ., 5-93006`
93007
9300$
93009
i
93,010
�_ 93011
94000
94005
94006
95000
95001
Inactive Projects
Section IV, Page 25
TOWN OF AVON
RESOLUTION NO. 12-19
SERIES OF 2012
A RESOLUTION TO ADOPT THE 2013 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013
AND ENDING ON THE LAST DAY OF DECEMBER, 2013
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a proposed budget to said governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A pul)lic
hearing was held on October 23, 2012, and interested taxpayers were given the opportunity to file
or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows for
2013:
2013
Proposed
Budget
General Fund
Beginning Fund Balance
3,468,582
Revenues and Other Sources
12,353,925
Expenditures and Other Uses
12,353,665
Ending Fund Balance
$ 3,468.842
Town Center West Maintenance Fund
Beginning Fund Balance $ 26,77'
Revenues and Other Sources 290,000
Expenditures and Other Uses 300,700
Ending Fund Balance $ 16.073
Section IV, Page 26
2013
Proposed
Budget
Community Enhancement Fund
Beginning Fund Balance $ 460,468
Revenues and Other Sources 75,000
Expenditures and Other Uses 350,000
Ending Fund Balance $ 185.468
Water Fund
Beginning Fund Balance $ 1,663,063
Revenues and Other Sources 397,000
Expenditures and Other Uses 1,390,621
Ending Fund Balance $ 669.442
Affordable Housing Fund
Beginning Fund Balance $ 535,975
Revenues and Other Sources 0
Expenditures and Other Uses 1.700
Ending Fund Balance $ 534.275
Facilities Resem Fund
Beginning Fund Balance $ 413,251
Revenues and Other Sources 0
Expenditures and Other Uses 0
Ending Fund Balance $ 413.,251
Debt Service Fund
Beginning Fund Balance $ 494,552
Revenues and Other Sources 1,261,806
Expenditures and Other Uses 1,261.806
Ending Fund Balance $ 494.552
Transit Enterprise Fund
Beginning Fund Balance $ 564,658
Revenues and Other Sources 956,817
Expenditures and Other Uses 1,007.440
Ending Fund Balance $ 514.035
Section IV, Page 27
2013
Proposed
Budg t
Fleet Maintenaucc Enterprise Fund
Beginning Fund Balance $ 450,884
Revenues and Other Sources 1,432,629
Expenditures and Other Uses 1,457,654
Ending Fund Balance $ 425 884
Equipment Re lacement Internal Service Fund_ _
Beginning Fund Balance $ 2,128,798
Revenues and Other Sources 461,035
Expenditures and Other Uses 216,489
Ending Fund Balance?73344
Section 2. That the budget, as submitted, amended, and hereinabove summarized by
field, hereby is approved and adopted as the budget of the Town of Avon for the year stated
above.
Section 3. That the budget hereby approved and adopted shall be signed by the Mayor
and made part of the public record of the Town.
Fj
atty
ADOPTED this 13th day of November, 2012.
Clerk
TOWN OF AVON, COLORADO
Rich Carroll, Mayor
Section IV, Page 28
TOWN OF AVON
RESOLUTION NO. 12-20
SERIES OF 2012
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON
LONG RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE
YEAR 2013 CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE
CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013
AND ENDING ON THE LAST DAY OF DECEMBER, 2013
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a long-range capital program to said governing body for
its consideration; and
WHEREAS, the Town Council of the Town of Avon has also appointed the
Town Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance
with the law, said proposed budget was open for inspection by the public at a designated
place. A public hearing was held on October 23, 2012, and interested taxpayers were
given the opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council
is hereby accepted as an official Town document and planning tool, and that the
information contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects
Fund are as follows for 2013:
Section IV, Page 29
2013
Proposed
Budget
Capital Proiects Fund
Beginning Fund Balance $ 2,907,569
Revenues and Other Sources 3,116,500
Expenditures and Other Uses 3,841,343
Ending Fund Balance $ 2.182.72f
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the
year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 13"' day of November, 2012.
TOWN OF AVON, COLORADO
�D�yN OFgI,��
Rich Carroll, Mayor
:SEAL:
ATTEST:
Section IV, Page 30
AVON URBAN RENEWAL AUTHORITY
TOWN OF AVON, COLORADO
RESOLUTION NO. 12-03
SERIES OF 2012
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND
ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITY FOR
THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013, AND
ENDING ON THE LAST DAY OF DECEMBER, 2013.
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has
directed the Authority's Executive Director/Secretary to prepare and submit a proposed budget
for its consideration;
WHEREAS, Patty McKenny, Executive Director/Secretary, has submitted a proposed
budget to said governing body on October 18, 2012;
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on October 23, 2012 and interested taxpayers were given the opportunity to file
or register any objections to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority
are as follows for 2013:
2013
Proposed
Budget
Avon Urban Renewal Authoritv
Beginning Fund Balance $ 1,170,387
Revenues and Other Sources 759,446
Expenditures and Other Uses 1,138,678
Ending Fund Balance $ 791.155
Section IV, Page 31
Section 2. That the budget, as submitted, hereby is approved and adopted as the budget of
the Avon Urban Renewal Authority for the year stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the Chairman
and made part of the public record of the Authority.
ADOPTED ibis 13th day of November, 2012.
ATTEST:
Q22�
�co2ttW�rigjit, Treasurer
CERTIFIED:
AVON URBAN RENEWAL AUTHORITY
Rich Carrol , Chairman
Section IV, Page 32
am`�
• .tion
Section IV, Page 32
TOWN OF AVON
RESOLUTION NO. 12-26
SERIES OF 2012
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2012, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2013 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 13, 2012; and
WHEREAS, the amount of money necessary to balance the budget for general
operating purposes from property tax revenue is $1,615,844; and
WHEREAS, the amount of money to balance the budget for bonds and interest is
$546,132; and
WHEREAS, the 2012 net total assessed valuation for the Town of Avon, as
certified by the County Assessor is $180,420,250.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the
Town of Avon during the 2013 budget year there is levied a tax of 8.956 mills upon each
dollar of the net total assessed valuation of all taxable property within the Town of Avon
for the year 2013.
Section 2. That for the purpose of meeting all bonds and interest of the Town of
Avon during the 2013 budget year there is levied a tax of 3.027 mills upon each dollar of
the net total assessed valuation of all taxable property within the Town of Avon for the
year 2012.
Section 3. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
as hereinabove determined and set.
ADOPTED this 11th day of December, 2012.
Section IV, Page 33
TOWN OF AVON, COLORADO
t'fi Carroll
Mayor
Section IV, Page 34
County Tax Entity Cc& DOLALGIUSID /
CERTMCATION OF TAIL LEVIES for NON -SCHOOL Governments
TO: County Commissioners' of g4eCojFV _ , Colorado.
On behalf of the Town of Avon ,
(Wjng enft)
the Town Council
(governing body) 13
of the Town of Avon
(local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 192,931,410
assessed valuation of (GROSS assessed valuation, Line 2 of the Certification of Valuation Faint DLG 57
Note: If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Aree the tax levies must be $ 180,420,250
calculated using the NET AV. The taxing entity's total (NET assessed valuation, We 4 of the Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of
Submitted: 1211112012 for budget/fiscal year 2013
(not later than Dec. IS) (mm/ddlyyyy) Lrm)
1.
General Operating Expenses'
8.956 mills
$ 1,615,844
2.
<Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
< > mills
$ < >
SUBTOTAL FOR GENERAL OPERATING:
S. mills
$ 1,615,844
3.
General Obligation Bonds and Interest'
3.027 mills
$ 546,132
4.Contractual
Obligations"
mills
$
5.
Capital Expenditures`'
mills
$
6.
Refunds/Abatements"
mills
$
7.
Otherl't (specify):
mills
$
mills
$
TOTAL: [S u`Wf fkxniiaes�7 11.983
Contact person:
(print) Scott C.
Signed:
Daytime
phone: [ 970 ) 748-4055
Title: Mavor
Include one copy of this tax entity's completedform whenfiling the local government's budget byJammry 31st, per 29-1-113 CRS, with the
Division of Local Government (DLG), Room 521, 1313 Sherman Street; Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
3 Levies must be rounded to 1= decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's t ,alcertification of valuation).
Form DLG 70 (rev 7/01)
Section IV, Page 35
TOWN OF AVON
RESOLUTION NO. 12-27
SERIES OF 2012
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO.1 FOR THE
YEAR 2012, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2013 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex -officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 13, 2012; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $40,311; and
WHEREAS, the 2012 net total assessed valuation for the property included in the
District as certified by the County Assessor is $2,636,800.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section IV, Page 36
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2013 budget year there is levied a tax of 15.288 mills
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2012.
Section Z. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
Local Improvement DistrictNo. 1 as hereitaabove determined and set.
ADOPTED this 11th day of December, 2012.
ATTEST:
ItfMcAlenny
Tdw,n Cle
(OWN pF�G TOWN OF AVON, COLORADO
•, �
4.1
ch Carroll
Ilayor
Section IV, Page 37
County Tax Entity Code DOLALGID/SID /
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners' of EagleCoun , Colorado.
On behalf of the Town of Avon General Improvement District No.1 ,
(taxing entity)"
the Town Council
(governing body)
of the Town of Avon
(local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 2,636,800
assessed valuation of: (GROSS assessed valuation, Line 2 ofthe Certification of valuation Foran DLG 57
Note: If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area! the tax levies must be $
calculated using the NET AV. The taxing entity's total (NETG assessed valuation, Line 4 of the Certification of Valuation Foran DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of
Submitted: 1211112012 for budget/fiscal year 2013
(not later than Dec. 15) (mWddlyyyy) (yyyy)
PURPOSE (see end notes for definitions and examples) LEW REVENUE
1. General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligationsv
5. Capital ExpendituresL
6. Refunds/Abatementsm
7. Other" (specify):
15.288 mills $ 40,311
< > mills $ < >
15.288 Imills $ 40,311
mills $
mills $
mills $
mills
mills
mills $
TOTAL: [subs° o°fi7g ] 1 15.288 7MMS $ 40,311
Contact person:
(print) Scott C. Wright, Finance
Signed:
Daytime
phone: (970) 748-4055
Title:
Include one copy of this fax entity's completed form when filing the local government s budget by January 31 st, per 29-1-113 CRS, with the
Dtvision of Local Government (DLG), Room 521,1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
3 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's certification of valuation).
Form DLG 70 (rev 7105)
Section IV, Page 38