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2012 BudgetC O L O R A D O TOWN OF AVON, COLORADO 2012 ANNUAL BUDGET Prepared by: Department of Finance Scott C. Wright, CPA, CPFO, Finance Director TOWN OF AVON, COLORADO 2012 ANNUAL BUDGET TOWN COUNCIL, Rich Carroll, Mayor Kristi Ferraro, Mayor Pro Tem Chris Evans David Dantas Todd Goulding Amy Phillips Albert Reynolds Town Staff Larry Brooks, Town Manager Sally Vecchio, Community Development Director Meryl Jacobs, Recreation Director Robert Ticer, Police Chief Patty McKenny, Assistant Town Manager- Management Services Jennifer Strehler, Director of Public Works & Transportation Justin Hildreth, Town Engineer Scott Wright, Finance Director TOWN OF AVON 2012 PROPOSED BUDGET TABLE OF CONTENTS Introduction Town of Avon Organizational Chart......................................................... BudgetMessage................................................................................................. I. Financial Overview TotalBudget — All Funds...................................................................................................... TotalBudget — By Fund........................................................................................................ FundBalances — By Fund...................................................................................................... A. Revenues Graphs — 2011 & 2012 Total Operating Revenues by Source ............................... Graph and Table — Taxes by Type......................................................................... Graphs— Property Tax........................................................................................... B. Operating Expenses Graphs - 2011 & 2012 Total Expenditures by Function .......................................... Graph and Table — Expenditures by Fund Type ..................................................... Graphs and Table — Operating Expenditures by Category ...................................... Graphs and Table — Personnel Expenditures ............................................. C. Capital Projects FundSummary......................................................................................................... RevenueDetail......................................................................................................... CIPProjects Inventory ............................................................................................. Graphs and Table — Financing Plan and Capital Costs, 2012-2016 ......................... Capital Projects 5 -Year Plan .................................................................................... ProjectDescriptions................................................................................................. D. General Fund FundSummary........................................................................................................ Graphs - Operating Revenues and Operating Expenditures .................................... Graphand Table — Taxes......................................................................................... Graph and Table — Expenditures by Object Class and Function ............................. RevenueDetail......................................................................................................... Department Expenditure Summaries....................................................................... DepartmentalOperating Costs................................................................................. 0 v vii-xvi 1 2-3 4 1 2 3 1 2 3 4 1 2 3-4 5 6-10 11-19 1 2 3 4 5-7 8-9 10-11 TOWN OF AVON 2012 PROPOSED BUDGET TABLE OF CONTENTS (CONTINUED) II. Fund Summaries Special Revenue Funds Town Center West Maintenance Fund FundSummary ......................................................................................................... Avon Urban Renewal Authority Fund Fund Summary — All Funds..................................................................................... AURA Expenditure Detail.................................................................. Fund Summary — Debt Service............................................................. Fund Summary — Capital Projects......................................................... Community Enhancement Fund FundSummary ......................................................................................................... RevenueDetail......................................................................................................... Water Fund FundSummary ......................................................................................................... RevenueDetail......................................................................................................... Affordable Housing Fund FundSummary ........................................................................ ................................. Facilities Reserve Fund FundSummary ....................................................................................................... Debt Service Funds DebtService Fund Summary ......................................................................................... AMD Debt Service Fund Summary............................................................................... Enterprise and Internal Service Funds Transit Enterprise Fund FundSummary ....................................................................................... .................. RevenueDetail......................................................................................................... Fleet Maintenance Enterprise Service Fund FundSummary ................................................................................. ........................ RevenueSummary ................................................................................................... RevenueDetail......................................................................................................... Equipment Replacement Internal Service Fund FundSummary......................................................................................................... RevenueDetail......................................................................................................... Fleet and Heavy Equipment Expenditure Detail ..................................................... Recreation Center Equipment Expenditure Detail ................................................... Computer and Office Equipment Detail.................................................................. ii 1 2 3-4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19-20 21 22 23 24 25 TOWN OF AVON 2012 PROPOSED BUDGET TABLE OF CONTENTS (CONTINUED) III. Department Summaries and Line Item Detail A. General Government ProgramSummary................................................................................................... 2 Legislative Narrative............................................................................................... 3-5 Mayor and Town Council........................................................................................ 6-7 Boards and Commissions........................................................................................ 8-9 TownAttorney......................................................................................................... 10-11 TownClerk.............................................................................................................. 12-13 JudicialNarrative..................................................................................................... 14 MunicipalCourt ....................................................................................................... 15-16 ExecutiveNarrative................................................................................................. 17-20 TownManager......................................................................................................... 21-22 HumanResources.................................................................................................... 23-24 CommunityRelations....................................................................... 25-26 Economic Development..................................................................... 27-28 Nondepartmental...................................................................................................... 29-31 AffordableHousing.................................................................................................. 32-33 B. Finance Department ProgramSummary ................................................................................................... 2 FinanceNarrative..................................................................................................... 3-5 Finance.................................................................................................................... 6-9 InformationSystems................................................................................................ 10-12 C. Community Development ProgramSummary................................................................................................... 2 Community Development Narrative........................................................................ 3-4 Administration......................................................................................................... 5-7 Planning................................................................................................................... 8-9 BuildingInspection.................................................................................................. 10-11 D. Police Department ProgramSummary................................................................................................... 2 PoliceNarrative....................................................................................................... 3-7 Administration......................................................................................................... 8-11 Patrol.................................................................................................................... 12-15 Investigations........................................................................................................... 16-17 E. Public Works ProgramSummary ................................................................................................... 2 Public Works Narrative........................................................................................... 3-6 Administration......................................................................................................... 7-10 Roadsand Streets..................................................................................................... 11-15 FacilityMaintenance............................................................................................... 16-20 Parks....................................................................................................................... 21-25 Town Center West Maintenance............................................................................. 26-29 ff TOWN OF AVON 2012 PROPOSED BUDGET TABLE OF CONTENTS (CONTINUED) F. Engineering ProgramSummary................................................................................................... 2 EngineeringNarrative.............................................................................................. 3-5 Engineering.............................................................................................................. 6-8 WaterUtilities.......................................................................................................... 9-10 G. Transportation Transportation and Fleet Maintenance Narrative .................................................... 2-5 ProgramSummary ................................................................................................... 6 Administration......................................................................................................... 7-10 Operations................................................................................................................ 11-14 H. Fleet Maintenance Fleet Maintenance Summary................................................................................... 1 FleetMaintenance.................................................................................................... 2-5 Washbay.................................................................................................................. 6-7 I. Recreation Department ProgramSummary ................................................................................................... 2 RecreationNarrative................................................................................................ 3-10 SpecialEvents.......................................................................................................... 11-15 Administration......................................................................................................... 16-19 AdultPrograms........................................................................................................ 20-21 Aquatics................................................................................................................... ChildCare 22-24 ................................................................................................................ 25-26 Fitness.................................................................................................................... 27-28 FrontDesk............................................................................................................... 29-30 Maintenance............................................................................................................. 31-35 YouthPrograms....................................................................................................... 36-38 Cabin.................................................................................................................... 39-40 IV. Other Information Personnel Schedule — Full-time Employees......................................................................... 1-3 Position Classifications and Salary Ranges — Full-time Employees ..................................... 4-5 Part-time, Temporary and Seasonal Employee Pay Schedule .............................................. 6 Chart of Accounts..................................................................................... 7-25 Resolution No. 11-19, Adoption of 2012 Operating Budgets .................................... 26-28 Resolution No. 11-20, Adoption of 2012 Capital Improvement Program Budget............ 29-30 Resolution No. 11-03, Adoption of 2012 Urban Renewal Authority Budgets ................ 31-32 Resolution No. 11-21, Property Tax Levy ......................................................... 33-35 Resolution No. 11-22, Property Tax Levy — General Improvement District .................. 36-38 iv A N` R 0 0 0 0 rA rAun rA LL17Fo o to�� cl � 0� rA O .� �� LAM !!LD ll� 0 u —il rA LL17Fo o to�� rA O � LL17Fo o to�� LL17Fo � THIS PAGE INTENTIONALLY LEFT BLANK Vl Vol C O L O R A D O December 12, 2011 Avon— a. smoke-free community Citizens of Avon, Honorable Mayor, and Members of the Avon Town Council: Post Office Box 975 One Lake Street Avon., Colorado 81620 970-748-4000 970-949-9139 Fax Relay recognized w ww.avon.org We are pleased to present to you the annual budget of the Town of Avon for the calendar year 2012. This budget represents the Town's commitment to the needs of the community and providing quality services while practicing prudent fiscal management. This document identifies the Town's financial issues and proposed solutions and communicates the Town's goals and objectives. The budget has been prepared in accordance with the Town Charter and all applicable Town ordinances. It uses the modified accrual basis of accounting for all funds. This document is an important means of communication and serves as a policy and operations guide for Town Council and staff as it represents the Town's financial plan for 2012. YEAR IN REVIEW Despite the fiscal challenges due to the current economic recession, the Town has worked hard in 2011 to continue to provide excellent service while positioning itself for long- term success. The accomplishments discussed below reflect the Town's budgetary priorities in becoming a more multi -modal community, redeveloping the town center core, establishing sustainability programs and providing a pleasant and safe community for its residents. Below are some highlights of the Town's accomplishments. Avon Sustainable Transit Project (STP) Forwarded to Ballot Sustaining transit has been a long-standing topic for Avon, and in light of budget constraints, the Town Council considered several ways in which to provide sustainable funding for transit services. After receiving public input, the Council settled on a 0.35% sales tax proposal to fund the Sustainable Transit Project (STP), and approved ballot language for consideration by the public during the November 2011 election. The 0.35% would have raised up to $875,000 for the Town to use to prioritize transit service for ski - season service. The ballot measure did not pass leaving Council to adjust service levels and collaborate with Beaver Creek Resort Company to provide transit service between Avon and Beaver Creek Village. First Ever Snow Ball Music Festival The Town hosted the Snow Ball Music Festival in Avon's Harry A. Nottingham Park, offering multiple stages, which provided concertgoers a mix of music genres and a winter getaway for fans of all music. The event attracted over 10,000 visitors for the three-day musical festival. Avon experienced a 7.18% sales tax increase and a 15.76% accommodations tax increase in the month of March (over March 20 10) largely attributed to the festival. The Snow Ball Music Festival will return to Avon in March 2012. vii Inaugural USA Pro Cycling Challenge The inaugural USA Pro Cycling Challenge came to Avon for the Stage 4 start on August 26th. Upwards of seven thousand spectators came to Avon and an untold number lined the course route to watch Olympic and Tour de France riders begin the 86 -mile stage and to partake in the numerous ancillary events held in Nottingham Park, which included the Cromoly Chef Challenge, Strider Cup, Scout the Stage Citizen's Ride and a bike expo. The USA Pro Cycling Challenge attracted more than 1 million spectators to Colorado from around the state, the country and the world. The Avon economy was the beneficiary of a 23.35% accommodations tax increase for August, largely due to the event. The 25 hours of national television coverage during the statewide race on NBC and Versus, in addition to race coverage in 161 countries and territories internationally highlighted our community to the cycling world. Benefits from the international exposure to our community will be experienced for years to come. Eagle Valley Land Exchange Progresses Since 2007, the Town of Avon has collaborated with Eagle County, the Colorado State Land Board, the Eagle County Land Trust and the United States Forest Service on a multi-party land exchange. The land exchange continues to progress as the various parties work through the public hearing process and toward acquiring funding and approvals for the end goal of exchanging multiple parcels. Avon will acquire two parcels of land totaling 564 acres, adjacent to the Town boundaries to protect valued open space. The first parcel of 478 acres, known as Beaver Creek Point, sits between the Wildridge neighborhood and the Singletree neighborhood in Edwards. The second parcel of 85.99 acres is located to the east of Avon on the north side of Interstate -70 near Dowd Junction. The parcels will permanently create buffers between Singletree and Wildridge and any future development on the northeast side of Town. With certain exceptions, each parcel will be encumbered with a conservation easement that will permanently and perpetually preserve the lands as open space. Avon Refurbishes Nottingham Power Plant The Town of Avon and the Avon Historical Preservation Advisory Committee returned the historic Nottingham Power Plant waterwheel to its original location on the north bank of the Eagle River in November after a two-year restoration project. In the spring of 2009, the Town of Avon received a $20,000 grant from the State Historical Society to stabilize and restore the waterwheel. Colorado Mountain College in Leadville refurbished the cast iron spokes, wheel frame, drive gears and paddles that now sit atop a newly constructed foundation structure on the edge of the Eagle River. The Nottingham Power Plant was a self -constructed wooden waterwheel built on the Eagle River in 1928 to generate electricity for personal use of the Nottingham family. The Nottingham Power Plant received a Designation on the State Registry of Historic Properties in November 2006. The Nottingham Power Plant is located along the north bank of the Eagle River and can be seen from Highway 6 just east of Avon Road. viii Traer Creek, LLC Vested Property Rights Lawsuit Traer Creek -RP, LLC v Town of Avon, 2008 CV 167: The Colorado Supreme Court upheld the dismissal of a 2008 lawsuit filed by Traer Creek -RP, LLC against the Town of Avon. Traer Creek -RP, LLC originally filed a lawsuit, Case No. 2008 CV 167, against the Town of Avon in 2008, alleging that amendments to the Town's vested property rights regulations violated Traer Creek's 1998 Annexation & Development Agreement with the Town. The District Court dismissed the case and the Colorado Court of Appeals upheld the District Court's ruling to dismiss the case. Traer Creek -RP, LLC appealed to the Colorado Supreme Court, which denied the appeal on February 22, 2011, thereby upholding the District Court's decision to dismiss Traer Creek -RP, LLC's lawsuit against the Town of Avon. Town of Avon v. Traer Creek Metropolitan District, 2008 CV 385; Traer Creek LLC, et al v Town of Avon, 2010 CV 316: The Town of Avon filed a lawsuit in fall of 2008 against Traer Creek Metropolitan District asserting various breach of contract claims under the 1998 Village (at Avon) Annexation and Development Agreement for the failure of Traer Creek Metropolitan District to make payments to the Town of Avon. Traer Creek Metropolitan District asserted various counterclaims regarding interpretation of the 1998 Village (at Avon) Annexation and Development Agreement. In spring of 2010, Traer Creek LLC filed a lawsuit against the Town of Avon for Avon's decision to not place the Traer Creek Plaza condominium application on the Town Council's agenda in accordance with provisions of the Avon Municipal Code. The two cases were consolidated in 2010 and grew in complexity with numerous claims and counterclaims. In October of 2011 the parties executed a Settlement Term Sheet to stop the on-going litigation and associated legal expenses between the parties. All of the parties expended significant effort in settlement negotiations over many months to overcome difficult financial challenges and legal disputes. The terms of the settlement involve many items which must be approved prior to dismissal of the litigation including but not limited to, restructuring the District bonds, financing a water storage tank, and numerous revisions to the Village (at Avon) Annexation and Development Agreement and approval of amendments to the Village (at Avon) Development Plan. Many of the land -use related matters must go through the Town's public process. The proposed amendments require public hearings before both the Avon Planning and Zoning Commission and the Avon Town Council. The District Court vacated the trial set for the month of November and rescheduled the trial to commence in mid-June of 2012 if terms of the Settlement Term Sheet are not finalized and performed. Implementation of the Settlement Term Sheet involves significant transactional legal and financial consultant costs to prepare, review and negotiate numerous documents and contracts required to implement the Settlement Term Sheet. Due to the complexity of the litigation, numerous claims and scheduled length of the trial, litigation and trial will impose even greater legal costs if the settlement process is not concluded successfully. Financial Highlights. Total sales tax revenues through the month of October, 2011 are up 5.46% from the same period in 2010. Accommodations taxes are currently 15.03% ahead of 2010 revenues. Real estate transfer taxes, including sales on the recently opened Westin Riverfront Villas timeshare units which opened in 2008, are -26.25% or $504,873 ix below last year levels. The Town's revised 2011 budget shows a current year General Fund surplus of $729,960 with an ending fund balance of $4,872,313. 2012 BUDGET HIGHLIGHTS The 2012 budget reflects the Town's recognition of a slight recovery in the local economy , while continuing to place an emphasis on the Town's priorities in redeveloping the Town center core, maintaining service levels, retaining personnel, prioritizing its capital improvement projects, reducing its carbon footprint and balancing the budget. Avon Pedestrian Mall Gets a Face-lift The Avon Town Council approved a plan for the Avon Pedestrian Mall that will create a more pedestrian -friendly walkway between Benchmark Road, the Town's Transit Center, and Lettuce Shed Lane. Improvements to the area include a new public plaza at Benchmark Road, outdoor cafe seating, benches, way finding signs, and landscaping. Landscape work began earlier this year with removal of overgrown trees and ground cover, and the demolition of the old transit building on Benchmark Road. The Town has earmarked $400,000 in urban renewal funds and $300,000 in capital funds for the improvements. Renovations should be completed by the end of next summer. Decrease in Assessed Values One of the biggest challenges affecting the 2012 Budget is the large impact that decreased assessed values have had on revenues. 2011 assessed values have declined 25.29% compared to 2010, leaving the Town with a reduction in property tax revenue of $555,085 for 2012. Economic Development The Town has recently incorporated a program into the budget specifically for economic development and related expenditures. The intent is to prioritize funding for research and events that will aid in reviving our local economic climate. Some of the expenditures from the Community Relations program have been reallocated more appropriately to the new Economic Development program. Economic Development in CIP The Town has identified available funds in its capital improvement long-range plan for economic development purposes. Although not yet specifically defined the funds could be used to incentivize development or redevelopment in Avon. Grant Funding In order to manage the pressures of a slowly recovering economy and a tightening budget, staff has been encouraged to more aggressively pursue grant funding to cover costs and reduce expenses. Without grant funding several of the projects that have or are set to be completed would not be financially conceivable. For 2011, $484,665 in grant revenue has been budgeted, while in 2012 we are estimating $10,743,601 in grant funding. This money will be used for various projects and programs including: x o Gore Range DUI Task -Force The Avon Police Department in cooperation with other State and local law enforcement agencies participate in the multi -agency Gore Range DUI Task -Force focusing on saturation patrol points throughout Eagle County to deter impaired driving. The Task -Force was in operation during holidays and busy traffic times resulting in 2,073 traffic stops and 137 DUI arrests so far in 2011. The Task Force was funded by over $20,000 in grants from the Colorado Department of Transportation and the Eagle River Youth Coalition provided $5,000 additional funding and support for this program. Funding for 2012 is anticipated to remain similar to the amount received in 2011. a Bulletproof Vest Funding Assistance for Police Department a I-70 Regional Transportation Facility In early 2012, the Town will break ground on the I-70 Regional Transportation Operations Facility at 500 Swift Gulch Road. This project results in replacement of degraded transit -related assets (bus wash, fueling station, pavement, office space) and construction of new indoor bus storage and maintenance building. Approximately 80% of the cost of this project is being paid for by grants that the Town has received from the Federal Transit Administration (5309 State of Good Repair program) and from the Colorado Department of Transportation (FASTER and ARRA programs). In connection with this project, the majority of the Town's Public Works Department operations will move to 375 Yoder Avenue. Construction of the I-70 Regional Transportation Operations Facility is expected to take 16-18 months and to generate about 300 jobs. The new facility will be used by Avon Transit and will generate revenue by leasing space to ECO Transit and other users. a 80% of 2012 Transit Bus Purchase o US 6 Trail — Avon Road to Post Blvd The Town of Avon, the ECO Trails Department, and Eagle -Vail Metropolitan District partnered to apply for a grant to construct a trail on the north side of US 6 from Avon Road to Post Blvd. The entities were awarded a $355,000 grant from CDOT for the project with the remainder funded by the ECO Trails Department. This is the first part of a three phase project. The other two phases are a bridge across the Eagle River adjacent to Avon Road and extending the trail from Post Blvd to the I-70 Eagle -Vail interchange. The above -ground electric lines will be placed underground along the route and will be paid for out of the Town's Community Enhancement Fund. e Eagle River Bridge at Avon Road This project is a partnership with the ECO trail committee and both parties are applying to obtain GOCO grants in order to construct a bridge for a pedestrian and bicycle trail across the Eagle River adjacent to Avon Road. The trail will connect the existing core trail on the north side of the river with the trail to be constructed along the north side of US6 in 2013. The entities have so far received a $497,000 GOCO grants to assist in construction. Xi Asset Management In an effort to keep a healthy fund balance and reduce the effects of a lagging economy, the Town has continued to defer replacement of many fixed assets. The useful lives of many items such as vehicles, machinery, and various types of equipment have been extended, providing an immediate cost savings to the town. Though deferring asset replacement reduces expenses from the direct cost of purchasing a replacement asset, it is not a long-term solution to the Town's budgetary difficulties. As the lives of the assets increase, so do the maintenance costs associated with the asset. The Town must eventually return to a more appropriate replacement schedule so that the cost of maintaining assets over time is not more than the cost to replace them. Personnel Summary In response to the economic downturn that hit Avon in late 2008, the Town has reacted by implementing numerous cost savings programs in personnel. The Town is doing its best to remain competitive and retain superior employees, while continuing to struggle with budget constraints: ✓ No payroll market adjustments in 2011 and none projected for 2012; ✓ 1%, of the 2% salary reduction implemented in May, 2010, will be reinstated in January 2012 ✓ Furlough program implemented in May, 2009 will be continued through the end of 2012; ✓ Frozen vacant positions remain or have been added in numerous departments; ✓ In January 2012 employees will begin a 10% contribution towards their health insurance benefit, which was previously offered at no cost to the employee The table below outlines these reductions in personnel costs over time. The graph shows an upward trend in 2012 due to the restoration of 1% of the 2% employee salary cut: Xii Sustainability and Business Practices The Town continues to place a high priority on sustainability and improving its business practices. In 2011, the Town will continue its efforts in this area including the projects listed below: Job Sharing The Town has taken a proactive approach in implementing a "job -sharing program" whereby employees in positions that have had a downturn in activity were able to assist in other departments, for example some community development and engineering employees' job worked roles in the recreation, parks and special events programs. Fleet Maintenance Building Control Systems The Fleet Maintenance building currently does not have a control system computer and software to operate the HVAC system. As a result, it is not possible to properly manage the HVAC system operations and adjust the controls. It is expected that repairing the system will provide energy savings and improved control of the building's HVAC needs. Outsourcing Cleaning Services at Recreation Center The Town has seen considerable savings from outsourcing cleaning services for the Recreation Center rather than providing the service internally. Update of Recreation Center Credit Card System The Avon Recreation Center implemented a new credit card system using a Plug `n Pay / RecTrac interface. This allows better tracking of credit card transactions, allow us to automatically debit credit cards for monthly renewals, and more easily run over -the - phone transactions. This system will also play a key part in online registrations. Utilization of Intranet for forms Most forms required for employees and patrons can now be found online on the Town's intranet. This not only helps to reduce paper waste, but also creates convenience for customers that no longer need to travel to Town Hall in order to fill out necessary forms. EFT Payments The Finance Department has recently started to offer EFT payment in lieu of a check payment for accounts payable vendors. The process is currently being tested and staff is optimistic the option will be fully implemented in 2012. VR Compliance VR (Vacation Rental) Compliance is a company that is working with local Colorado resort communities and the Colorado Association of Ski Towns to help identify short- term rental properties that are being advertised in their areas. The services provided will assist the Town in keeping abreast of new and updated properties, link properties to listings for documentation purposes, and allow the Town to assess compliance with our short-term rental codes and improve efficiency in this area. Non-compliant properties are extremely difficult to track down and manage. VR Compliance takes the Town's database of properties currently in compliance and compares it with properties it has identified through the use of search algorithms on the internet. VR Compliance then assists the Town in managing the list of non-compliant properties. Financial Overview ® As adopted by the Town Council on December 13, 2011, the Town's total appropriations for 2012 equal $37,020,888. Total estimated revenues for 2012 are $31,952,309, and estimated ending fund balances are $14,975,758. Expenditures exceed revenues primarily due to the spend -down of fund balances in the water fund and capital projects fund for various capital improvement projects. a Taxes make up 41.73% of estimated operating revenues, with charges for services making up 13.50% and intergovernmental revenues 41.14%. Capital improvements and equipment replacement constitute the highest percentage of expenditures at 51.29%, with transportation and fleet maintenance expenditures at 9.10%, and public works and recreation making up 10.19% and 7.02%, respectively. ® General Fund revenues are estimated at $12,910,363 in 2012, with taxes making up the majority ($9,240,349; 72.59%) of operating revenues. Sales and accommodation tax collections represent 67.85% of total taxes, with general property taxes representing 17.76% and payments in -lieu -of sales tax 7.41%. o Appropriations for general fund operating expenditures for 2012 total $11,124,770. Expenditures for public works make up the largest portion, equaling approximately 27.15% of general operating expenditures for 2012. Recreational expenditures make up an additional 21.20% of general operating expenditures and public safety 22.64%. o The fund balance of the General Fund is budgeted to increase by $833,593 in 2010 to an estimated ending balance of $5,705,906. The estimated ending fund balance represents 47.25% of 2012 general fund appropriations or the equivalent of 5.67 months of operations. The Town has felt it necessary to retain this level of fund balance because of its heavy reliance on sales and property tax revenues. The Town's position as a resort community also places a heavy reliance upon several other factors including weather, the national economy, and tourism in general. The Town's fund balance provides the resources necessary to be more adaptable to the short-term financial environment and limits the need for capital financing. It is also important to have the capacity to meet the operational impacts of redevelopment until the efforts can generate a stabilized income. ® Capital improvements spending in the Capital Projects Fund will total $17,331,323 in 2012. Major projects include: the final design and construction of the Swift Gulch Transit/Public Works Facilities Improvement Project totaling $10,984,153; $1,000,000 for Forest Service Land Acquisition; $640,000 for Metcalf Road Drainage improvements; $1,041,000 for the US Hwy 6 Trail Project — Avon Road to Post Blvd; and $894,000 for the Eagle River Bridge at Avon Road. Appropriations have also been made for various drainage improvements, annual paving and road improvements, and research for the Nottingham Lake Liner Replacement study. In addition, a capital improvement 0 VA project totaling $700,000 has been budgeted within the Avon Urban Renewal Authority for the next two years. In anticipation of the recently announced 2015 World Alpine Ski Championships, the Town will construct improvements in and around the Town Center West mall in order to host various events and activities during the championships. The Town collects a 2% tax from all sales of real property within the Town that is dedicated for capital improvement projects. Real estate transfer tax collections totaled $2,159,525 in 2010, are estimated at $1,474,462 for 2011, and are budgeted to decrease in 2012 to $1,273,838 due to the sell-out of the remaining units at the Westin Hotel in 2010. Other real estate sales are estimated to be flat for 2012. a Proposed debt service appropriations equal $1,264,800 for 2012. Revenues for payment of debt service come from property tax revenues, including tax increment, sales tax revenues and interest earnings. a Appropriations for the Transit Enterprise Fund total $1,391,607 in 2012. Of this total $73,324 is the 20% grant match for the purchase of a new bus to replace old buses in the Town's fleet. Estimated revenues total $1,258,668, of this amount, $837,000 is budgeted to be received as a subsidy from the Town's General Fund. Other revenue includes property tax revenues of $40,371 from General Improvement District No. 1, $293,297 is grant funding for the new bus, and $88,000 is charges for services including snowball transit service and the Beaver Creek Skier and Restaurant shuttles. o The Town's gross assessed valuation declined by 25.29 % in 2011 to a total value of $195,611,850. The Town's mill rate for general operating purposes will remain at 8.956 mills, while the mill rate for debt service will increase from 2.264 to 3.116 mills. This increase will allow property tax revenues in the debt service fund to remain approximately at the same level as the prior year. a Sales tax revenues for 2012 are budgeted to grow 3% compared to revised 2011 estimates, while accommodations tax is budgeted to increase by 5.2%. 2011 sales tax revenues were revised up 3.8% from the original budget and 2011 accommodations tax revenues were revised up 13.93% due to an increase in retail sales from the slowly recovering economy. XV YTD Jan -Oct Sales Tax Collections $4,600,000.00 $4,400,000.00 $4,200,000.00 $4,000,000.00 $3,800,000.00 $3,600,000.00 $3,400,000.00 $3,200,000.00 2007 2008 2009 2010 2011 Preparation of this budget represents a significant effort on the part of department directors and their staff. These are the people who make important decisions every day regarding their budgets and how they are managed. Their commitment to financial management and efficient and effective operation of their departments is the key to making the most of every taxpayer dollar spent. None of this effort would have been possible without the continuing support and direction of the Town Council. As representatives of the public interest of the Town of Avon, they have spent a considerable amount of time and energy in governing the process of preparing this document. Thank you to all who participated in this effort. Respectfully submitted, Larry Brooks Town Manager xvl Scott Wright Finance Director TOWN OF AVON Financial Overview Section I, Page 1 TOTAL - ALL FUNDS Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 REVENUES Taxes $ 12,770,463 12,567,372 $ 12,654,086 $ 11,788,802 Licenses and Permits 215,635 198,600 243,100 265,600 Intergovernmental 2,760,523 4,656,568 1,348,299 11,620,016 Charges for Services 3,921,277 3,633,658 3,694,979 3,813,844 Fines and Forfeitures 147,058 144,500 205,928 204,250 Investment Earnings 163,992 192,000 166,875 181,316 Other Revenue 434,609 444,000 414,197 373,780 Total Operating Revenues 20,413,557 21,836,698 18,727,464 28,247,608 Other Sources Sales of Fixed Assets 156,339 75,500 86,500 38,700 Bond Proceeds 6,729,913 - - - Transfers -In From Other Funds 3,592,243 3,469,778 2,397,030 3,406,001 Capital Lease Proceeds - 565,731 565,731 260,000 TOTAL REVENUES 30,892,052 25,947,707 21,776,725 31,952,309 EXPENDITURES General Government and Finance 2,560,413 2,731,154 3,113,295 2,727,750 Community Development 598,692 536,647 536,506 530,633 Public Safety 2,354,232 2,388,860 2,488,173 2,518,896 Public Works, Engineering and Utilities 3,224,706 3,352,726 3,411,748 3,424,684 Transportation and Fleet Maintenance 2,916,196 2,983,713 3,006,746 3,058,059 Recreation and Culture 2,144,453 2,336,616 2,294,481 2,358,678 Total Operating Expenditures 13,798,692 14,329,716 14,850,949 14,618,700 Debt Service 2,278,750 1,816,522 1,765,997 1,754,973 Capital Improvements and Equipment Replacement 5,714,056 8,906,317 2,063,228 17,241,214 Other Uses Transfers -Out To Other Funds 7,651,507 3,469,778 2,397,030 3,406,001 TOTAL EXPENDITURES 29,443,005 28,522,333 21,077,204 37,020,888 NET SOURCE (USE) OF FUNDS 1,449,047 (2,574,626) 699,521 (5,068,579) FUND BALANCES, Beginning of Year 17,895,769 18,371,923 19,344,816 20,044,337 FUND BALANCES, End of Year $ 19,344,816 $ 15,797,297 $ 20,044,337 $ 14,975,758 Section I, Page 1 TOWN OF "ON Financial Overview Other Sources Sales of Fixed Assets Capital Lease Proceeds Transfers -In From Other Funds TOTAL REVENUES EXPENDITURES General Government, Housing and Finance Community Development Police Public Works, Engineering and Utilities Transportation and Fleet Maintenance Recreation and Culture Total Operating Expenditures Debt Service Capital Expenditures Other Uses Transfers -Out To Other Funds TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS 1,500 178,857 240,000 550,000 - - 12,910,363 240,000 1,237,845 70,000 165,000 2,696,050 4,872,313 30,000 706,200 1,700 530,633 651,675 TOTAL - BY FUND FUND BALANCES, End of Year _ 2,518,896 - $ 101,085 Special Revenue Funds $ 649,975 $ 3,020,513 Town Urban Community Affordable Facilities General Center Renewal Enhancement Water Housing Reserve _ Fund West Fund Fund Fund Fund Fund REVENUE 11,124,770 289,933 30,000 114,238 Taxes $ 9,240,349 $ - $ 680,938 $ $ $ $ _ Licenses and Permits 265,600 - - - - Intergovernmental 909,931 - - 500,000 _ Charges for Services 1,731,196 - - 225,000 350,000 165,000 Fines and Forfeitures 204,250 - - _ Investment Earnings 85,000 - 6,907 1,245,173 350,000 804,238 Other Revenue 293,680 - - 70,000 Total Operating Revenues 12,730,006 - 687,845 70,000 165,000 _ Other Sources Sales of Fixed Assets Capital Lease Proceeds Transfers -In From Other Funds TOTAL REVENUES EXPENDITURES General Government, Housing and Finance Community Development Police Public Works, Engineering and Utilities Transportation and Fleet Maintenance Recreation and Culture Total Operating Expenditures Debt Service Capital Expenditures Other Uses Transfers -Out To Other Funds TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS 1,500 178,857 240,000 550,000 - - 12,910,363 240,000 1,237,845 70,000 165,000 2,696,050 4,872,313 30,000 706,200 1,700 530,633 651,675 _ FUND BALANCES, End of Year _ 2,518,896 - $ 101,085 _ $ 649,975 $ 3,020,513 289,933 114,238 2,358,678 - - _ _ 11,124,770 289,933 30,000 114,238 1,700 - - 490,173 - - - 500,000 - 952,000 225,000 350,000 690,000 12,076,770 289,933 1,245,173 350,000 804,238 1,700 833,593 (49,933) (7,328) (280,000) (639,238) (1,700) FUND BALANCES, Beginning of Year 4,872,313 74,318 706,200 381,085 2,217,739 651,675 413,251 FUND BALANCES, End of Year $ 5,705,906 $ 24,385 $ 698,872 $ 101,085 $ 1,578,501 $ 649,975 $ 413,251 Section I, Page 2 TOWN OF AVON Financial Overview 37,200 38,700 260,000 260,000 710,144 790,000 837,000 100,000 - 3,406,001 1,264,800 12,570,185 1,258,668 1,491,049 744,399 31,952,309 1,391,607 1,666,452 1,391,607 1,666,452 2,727,750 18.66% 530,633 3.63% 2,518,896 17.23% 3,424,684 TOTAL - BY FUND 3,058,059 20.92% 2,358,678 16.13% Debt Service Internal Fund Capital Enterprise Funds Service Percent Bond Projects Transit Fleet Equipment of Redemption Fund Fund Maintenance Replacement Total Total $ 553,306 $ 1,273,838 $ 40,371 $ $ $ 11,788,802 41.73% - - - - 265,600 0.94% 10,416,788 293,297 11,620,016 41.14% - - 88,000 1,382,449 447,199 3,813,844 13.50% - - - - - 204,250 0.72% 1,350 88,059 - 181,316 0.64% - 1,500 - 8,600 373,780 1.32% 554,656 11,780,185 421,668 1,391,049 447,199 28,247,608 100.00% 37,200 38,700 260,000 260,000 710,144 790,000 837,000 100,000 - 3,406,001 1,264,800 12,570,185 1,258,668 1,491,049 744,399 31,952,309 1,391,607 1,666,452 1,391,607 1,666,452 2,727,750 18.66% 530,633 3.63% 2,518,896 17.23% 3,424,684 23.43% 3,058,059 20.92% 2,358,678 16.13% - 14,618,700 1 100.00% 1,264,800 - - 1,754,973 - 16,142,322 598,892 17,241,214 - 1,189,001 - - - 3,406,001 1,264,800 17,331,323 1,391,607 1,666,452 598,892 37,020,888 - (4,761,138) (132,939) (175,403) 145,507 (5,068,579) 508,700 6,990,992 662,769 605,804 1,959,491 20,044,337 $ 508,700 $ 2,229,854 $ 529,830 $ 430,401 $ 2,104,998 $ 14,975,758 Section I, Page 3 Enterprise Fund 6.41% Equipment 14.vo-ro Special Revenue Funds 23.14% TOWN OF AVON Financial Overview FUND BALANCES 2012 Fund Balances By Fund General Fund 10% Special Revenue Funds 22 Enterprise Funds 6.33% Equipment R<, 9.78% Bond Reserves 14.89% 3.40% 2011 Fund Balances By Fund DUllu Ausurvcs 2.54% 34.88% id Section I, Page 4 Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 Fund Balances General Fund $ 4,079,353 $ 5,825,905 $ 4,872,313 $ 5,705,906 Capital Projects Fund 6,971,927 3,522,346 6,990,992 2,229,854 Bond Reserves 502,885 508,700 508,700 508,700 Equipment Replacement 1,887,728 1,914,696 1,959,491 2,104,998 Enterprise Funds 1,409,178 848,106 1,268,573 960,231 Special Revenue Funds 4,493,745 3,177,544 4,444,268 3,466,069 Total $ 19,344,816 $ 15,797,297 $ 20,044,337 $ 14,975,758 Section I, Page 4 TOWN OF AVON Financial Overview 2012 TOTAL OPERATING REVENUES By Major Source Investment Earnings 0.64% Licenses, Fines, Other 2.99% Charges for Services 13.50% r Taxes 41.73% Intergovernmental 41.14% 2011 TOTAL OPERATING REVENUES By Major Source Licenses, Fines, Other Investment Earnings 4.61% 0.89% Charges for Services 19.73% Intergovernmental 7.20% Taxes 67.57% Section I, Page A-1 TOWN OF AVON Financial Overview REVENUES The Town of Avon anticipates collecting approximately $11,788,802 or forty-six percent (42%) of its operating revenues, through an assortment of taxes in 2012. The chart and table below depicts the amount and type of taxes projected for 2012. 2012 TAXES Accomodations Tax By Type 6.34%_ Franchise Fees Utility Tax 1.27%— Payments .27%_ Payments In -Lieu -Of Sales Tax 5.81% Sales Ta 47.05% TAXES General Property Tax Specific Ownership Tax Real Estate Transfer Tax Sales Tax Payments In -Lieu -Of Sales Tax Utility Tax Accomodations Tax Franchise Fees Total Taxes General Property Tax 24.73% Specific Ownership Tax 0.85% Original or Prev. Amend. Actual Budget 2010 2011 Real Estate Transfer Tax 10.81% Final Revised Proposed Budget Budget 2011 2012 $ 4,236,877 $ 3,726,267 $ 3,771,116 $ 2,915,266 117,354 125,000 100,000 100,000 2,159,525 1,665,800 1,674,462 1,273,838 5,120,543 5,189,965 5,386,251 5,546,789 - 696,483 696,483 684,988 146,852 160,000 150,000 150,000 627,782 623,857 710,774 747,921 361,530 380,000 370,000 370,000 $ 12,770,463 $ 12,567,372 $ 12,859,086 $11,788,802 The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects. Section I, Page A-2 TOWN OF AVON Financial Overview Revenues Property Tax For 2012, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for general bond redemption will increase from 2.264 to 3.116 mills due to a decrease in the Town's assessed valuation. In addition, the Avon Urban Renewal Authority has budgeted $680,938 in property tax increment. Total property tax revenues for the Town are budgeted at $2,915,266 or 24.73% of total tax revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the past ten years. Historical Assessed Values $250,000,000 $200,000,000 $150,000,000 w 4 $100,000,000 4 $50,000,000 1 $ T WW 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Year Property Tax Levy $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 I k $1,000,000 $500,000 $- 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Year Section I, Page A-3 THIS PAGE INTENTIONALLY LEFT BLANK Section I, Page A-4 r•�.,�+moi i..,..�.,,,e,..e.,t� TOWN OF AVON Financial Overview 2012 TOTAL EXPENDITURES By Major Function General Government and Community Development Finance 811 °k 1.58% public Safety 7.49% Capital Improvements and Equipment Replacement 11.05% Debt Sero 9.45% Recreation and Culture 12.28% Public Works, Engineering and Utilities 10.19% portation and Fleet Maintenance 9.10% Recreation and Culture Debt Service 7.02% 5.22% 2011 TOTAL EXPENDITURES By Major Function Transportation and Fleet Maintenance 16.10% General Government and Finance 16.67%_ Section I, Page B-1 Community Development _.2.87% Public Safety 13.32% Public Works, Engineering and Utilities 18.26% TOWN OF AVON Financial Overview EXPENDITURES 2012 TOTAL EXPENDITURES By Fund Type Equipment Replacement Fund Fleet Maintenance Fund 1 620/c General Fund 4.50% 32.62% Transit Fund 3.76% Capital Projects Fund w 46.81% --� Special Revenue Funds Debt Service Funds 7.27% 3.42% Section I, Page B-2 Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 EXPENDITURES Governmental Funds: General Fund $ 12,375,903 $ 12,581,139 $ 12,477,199 $ 12,076,770 Special Revenue Funds 1,362,769 2,410,147 1,555,777 2,691,044 Debt Service Funds 2,272,190 1,272,224 1,272,224 1,264,800 Capital Projects Fund 6,179,189 8,601,278 2,121,904 17,331,323 Total 22,190,051 24,864,788 17,427,104 33,363,937 Proprietary Fund Types: Transit Fund 1,004,874 1,386,344 1,367,333 1,391,607 Fleet Maintenance Fund 6,085,650 1,597,369 1,639,413 1,666,452 Equipment Replacement Fund 162,430 673,832 643,354 598,892 Total 7,252,954 3,657,545 3,650,100 3,656,951 TOTAL EXPENDITURES $ 29,443,005 $ 28,522,333 $ 21,077,204 $ 37,020,888 Section I, Page B-2 TOWN OF AVON Financial Overview EXPENDITURES 2012 TOTAL OPERATING EXPENDITURES By Category Capital Outlay Debt Service 3.27% 2.96% r Other Operating Costs 1 18.55% Personnel 54.91% Contracted Services 11.24% Commodities 9.08% 2011 TOTAL OPERATING EXPENDITURES By Category Debt Service 2.54% Capital Outlay 2.93% Other Operating Costs 1. _ 18.75% Personnel 53.23% Contracted Servicesf �_• ] 13.97% Commodities 8-59% OPERATING EXPENDITURES Personnel Commodities Contracted Services Other Operating Costs Debt Service Capital Outlay Total Operating Expenditures Original or Prev. Amend. Actual Budget 2010 2011 Final 1,256,607 Revised Proposed Budget Budget 2011 2012 $ 8,008,574 $ 7,942,655 $ 7,905,065 $ 8,026,973 1,404,602 1,256,607 1,275,023 1,327,791 1,575,498 1,650,055 2,074,408 1,642,444 2,409,085 2,668,217 2,784,271 2,711,085 330,061 376,736 376,736 432,947 70,872 435,446 435,446 477,460 $ 13,798,692 $ 14,329,716 $ 14,850,949 $ 14,618,700 Section I, Page B-3 Insurar 17.12°r Overtime & Other Misc. Wages 3.02% Taxes 1.01% Insurance- 17.81% nsurance_17.81% Overtime & Other A Wages 3.12% PTS Employees 9.90% TOWN OF AVON Financial Overview EXPENDITURES 2012 PERSONNEL EXPENDITURES Tarwc Rratimment Other Benefits t- i s rmpioyees 10.33% 2011 PERSONNEL EXPENDITURES Retirement Other Benefits 0.57% 9070/- � r PERSONNEL COSTS Salaries and Wages: Full-time Employees PTS Employees Overtime & Other Misc. Wages Benefits: Insurance Taxes Retirement Other Benefits Total Personnel Costs Full-time Employees 60.89% Full-time Employees 61.62% Original or Final $ 4,870,762 Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 $ 5,415,736 $ 5,023,570 $ 4,870,762 $ 4,887,311 834,219 740,350 782,566 829,319 128,640 212,631 246,991 242,436 1,096,939 1,363,622 1,407,806 1,374,517 87,661 81,235 80,233 80,813 398,678 476,117 471,585 569,291 46,700 45,130 45,122 43,286 $ 8,008,573 $ 7,942,655 $ 7,905,065 $ 8,026,973 Section I, Page B-4 MUNICIPAL SERVICES Capital Projects Fund #41 mom Fund Summary REVENUES Taxes Intergovernmental Investment Earnings Other Revenue Total Operating Revenues Other Sources: Bond Proceeds Transfer In - Community Enhancement- Fishing Pier Transfer In - Community Enhancement- Stage Transfer In - Community Enhancement- Undergrounding Transfer In - Water Fund Transfer In - Facilities Reserve Fund Total Other Sources TOTAL REVENUES EXPENDITURES Debt Service: Bond Issuance Costs Capital Improvements: Facilities Land and Land Improvements Roads and Streets Utilities Recreation Water Fund Projects Communications and Technology Strategic Planning Other Rebates and Capital Contributions Total Capital Improvements Other Uses Operating Transfer -Out - General Fund Operating Transfer Out - URA Operating Transfer -Out - Debt Service Fund Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCE, Beginning of Year Original or Final $ 1,474,462 Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 $ 2,159,525 $ 1,665,800 $ 1,474,462 $ 1,273,838 1,855,345 3,750,000 430,007 10,416,788 66,169 75,000 75,000 88,059 17,981 1,500 1,500 1,500 4,099,020 5,492,300 1,980,969 11,780,185 3,310,000 20,000 40,000 - - _ - 100,000 - 100,000 42,674 902,000 160,000 690,000 100,000 - - _ 3,512,674 1,002,000 160,000 790,000 7,611,694 6,494,300 2,140,969 12,570,185 77,695 464,129 4,995,485 828,529 11,542,322 232,162 1,100,000 103,085 1,000,000 304,329 955,000 9,280 2,260,000 4,280,421 - 51,980 - 42,674 902,000 160,000 690,000 110,817 55,000 5,000 - 17,605 25,000 25,000 650,000 25,675 - 37,000 - 73,814 - - _ 5,629,321 8,032,485 1,219,874 16,142,322 317,563 317,563 175,350 178,857 - - - 300,000 232,305 251,230 726,680 710,144 549,868 568,793 902,030 1,189,001 6,179,189 8,601,278 2,121,904 17,331,323 1,432,505 (2,106,978) 19,065 (4,761,138) 5,539,422 5,629,324 6,971,927 6,990,992 FUND BALANCE, End of Year $ 6,971,927 $ 3,522,346 $ 6,990,992 $ 2,229,854 Section I, Page C-1 MUNICIPAL SERVICES Capital Projects Fund #41 Section I, Page C-2 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Taxes: 51401 Real Estate Transfer Tax $ 2,159,525 $ 1,665,800 $ 1,474,462 $ 1,273,838 51000 Total Taxes 2,159,525 1,665,800 1,474,462 1,273,838 Intergovernmental: Federal/State Grants: 53199 DOW FIF Grant - Fishing Pier 83,977 _ _ _ 53150 FTA 90 SGR - 3,750,000 35,212 7,464,788 53151 FTA 84 BBF - 367,322 _ 53152 FTA/CDOT - ARRA - - 500,000 53153 FHWA/CDOT Hwy Trail Proj: Avon Rd -Post Blvd - - 355,000 53205 CDOT FASTER - - 1,000,000 53202 GOCO Grant - Eagle River Bridge - - 497,000 53299 DOLA Grant - Heat Recovery System 1,477,207 - - - Local GovernmentlOther Agency: 53401 ECO Cost Sharing (Transit Facilities Program) - _ _ _ 53401 ERWSD Cost Sharing (Heat Recovery Project) 286,936 - - - 53402 Eagle County Grants 7,225 - 7,000 600,000 53900 Other Grants - Water Wheel - - 20,473 _ 53000 Total Intergovernmental 1,855,345 3,750,000 430,007 10,416,788 Investment Earnings: 57101 Interest Earnings 66,169 75,000 75,000 88,059 Other Revenues: 58104 Fireplace Fees - 1,500 1,500 1,500 58108 Finance Charges _ _ _ _ 58211 Developer Reimbursements: 17,981 - - _ 58000 Total Other Revenues 17,981 1,500 1,500 1,500 50000 TOTAL REVENUES $ 4,099,020 $ 5,492,300 $ 1,980,969 $ 11,780,185 Section I, Page C-2 MUNICIPAL SERVICES Capital Projects Fund #41 Roads and Streets: Streetscape: 31010 Lighting Study & Conversion 21,001 - 5,250 - 31012 1-70 Noise Reduction Design - - 4,030 31013 1-70 Noise Reduction - 50,000 - _ Street Improvements: 32008 E. Beaver Creek Blvd Improvements - - _ _ 32012 F/S Wildridge Access & Drainage Improvements - 25,000 - 25,000 Annual Street Maintenance: 33009 2009 Paving / Road Improvements - - _ _ 33010 2010 Paving / Road Improvements 283,328 - 33011 2011 Paving / Road Improvements - - _ _ 33012 2012 Paving / Road Improvements - - - 300,000 Section I, Page C-3 CIP Projects Inventory Parks: 21009 Forest Service Land Acquisition Original or Final Nottingham Park Trail Maintenance and Signage 53,306 - - - 21011 Nottingham Park Stage Prev. Amend. Revised Proposed Account 21014 Actual Budget Budget Budget Number Description 2010 2011 2011 2012 CAPITAL IMPROVEMENT PROJECTS General Government Facilities: 11009 Town Hall Control System $ 82,681 $ - $ 42,319 $ Public Works Facilites: Public Works / Transportation Fac. Imp. Program: 13004 Transportation Facility - Non Grant Eligible Exp - 360,485 25,000 58,169 13005 Lot 5, Village at Avon - PW Improvements - - 500,000 13007 Final Design/Eng Svcc (Grt #84) - 700,000 459,153 - 13008 Final Design/Eng Svcc (Grt #90) - 3,000,000 140,847 600,000 13009 Transit Facility Construction (Grt#90) - 875,000 - 8,634,153 13010 Transit Facility Construction (FASTER Grant) - - 0 1,250,000 13011 Transit Facility Construction (ARRA Grant) - - 0 500,000 Transportation Facilites: 14001 Transportation Center Facility - - - _ 14003 Bus Stop Improvements - _ _ 14004 Fuel Depot Replacement - 60,000 60,000 - Cultural and Recreational Facilites: 15002 Recreation Center - Storage / Office - _ _ _ 15004 Recreation Center CMU Block Deterioration Invest. - - - _ 15005 Rec. Center Vapor Barrier Repair 174 - 8,521 - 15006 Rec. Center CMU Block Deterioration Mitigation 91,465 - 8,006 - 15007 Rec. Center Roof Repair 289,809 - 84,683 - Roads and Streets: Streetscape: 31010 Lighting Study & Conversion 21,001 - 5,250 - 31012 1-70 Noise Reduction Design - - 4,030 31013 1-70 Noise Reduction - 50,000 - _ Street Improvements: 32008 E. Beaver Creek Blvd Improvements - - _ _ 32012 F/S Wildridge Access & Drainage Improvements - 25,000 - 25,000 Annual Street Maintenance: 33009 2009 Paving / Road Improvements - - _ _ 33010 2010 Paving / Road Improvements 283,328 - 33011 2011 Paving / Road Improvements - - _ _ 33012 2012 Paving / Road Improvements - - - 300,000 Section I, Page C-3 Land and Land Improvements: Parks: 21009 Forest Service Land Acquisition - 1,000,000 - 1,000,000 21010 Nottingham Park Trail Maintenance and Signage 53,306 - - - 21011 Nottingham Park Stage 36,941 - 3,085 _ 21013 Nottingham Park Fishing Pier 131,235 - - _ 21014 Nottingham Park Capital Improvements - 100,000 100,000 - 21050 Whitewater Park Repairs 10,680 - - _ Roads and Streets: Streetscape: 31010 Lighting Study & Conversion 21,001 - 5,250 - 31012 1-70 Noise Reduction Design - - 4,030 31013 1-70 Noise Reduction - 50,000 - _ Street Improvements: 32008 E. Beaver Creek Blvd Improvements - - _ _ 32012 F/S Wildridge Access & Drainage Improvements - 25,000 - 25,000 Annual Street Maintenance: 33009 2009 Paving / Road Improvements - - _ _ 33010 2010 Paving / Road Improvements 283,328 - 33011 2011 Paving / Road Improvements - - _ _ 33012 2012 Paving / Road Improvements - - - 300,000 Section I, Page C-3 MUNICIPAL SERVICES Capital Projects Fund #41 Section I, Page C-4 CIP Projects Inventory Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 CAPITAL IMPROVEMENT PROJECTS Multi-ModaUAltemative Mobility. 34013 Recreational Trails Master Plan - - _ _ 34014 Metcalf Bicycle Climbing Lane - 750,000 - - 34015 US Hwy 6 Trail Project: Avon Rd -Post Blvd - 30,000 - 1,041,000 34016 US Hwy 6 Trail Project Undergrounding - 100,000 - _ 34017 US Hwy 6 Eagle River Ped/Bike Bridge - - - 894,000 Utilities Waste Heat Recovery Project 41001 System Study - _ _ _ 41002 System Design 498,655 - - _ 41003 Construction 3,781,766 - 51,980 - 41004 Main Street Piping - _ _ Water Fund Projects 61004 Nottingham-Puder Ditch Restoration 34 - - _ 61006 Metcalf Road Drainage - Phase 1 32,530 800,000 160,000 640,000 61007 Drainage Master Plan 10,035 102,000 - _ 61009 Nottingham Lake Spillway Replacement 75 - - _ 61010 Nottingham Lake Liner Replacement - - - 50,000 94005 Water Rights Acquisition - - _ _ Strategic Planning Development Analysis and Review: 71011 Vail Resorts Annexation - _ 71012 Buck Creek PUD - 71013 Economic Development - 650,000 Planning and Consulting: 79010 2010 General Planning and Consulting - - _ 79011 2011 General Planning and Consulting 25,000 25,000 79106 Comprehensive Transportation Plan - - - 79107 Unified Land Use Code Revision 17,605 Communications and Technology 81003 Records Management - - _ _ 81004 VOIP Telephone System 110,817 30,000 5,000 - 81005 E-gov Projects - 25,000 - Other 91010 Abatement - Lot 41, Block 4 Wildridge 14,751 93009 2009 Historic Preservation - 93010 2010 Historic Preservation 10,924 - 93011 2011 Historic Preservation - 37,000 Developer Rebates and Capital Contributions Capital Contributions: 95001 Westin Riverfront Resort 73,378 - - 95001 Westin Riverfront Resort - Interest 436 - - _ Total Capital Improvement Projects $ 5,551,626 $ 8,032,485 $ 1,219,874 $ 16,142,322 Section I, Page C-4 MUNICIPAL SERVICES Capital Project Fund #41 Capital Expenditures by Category and by Revenue Source 2012-2016 Financing Plan RIF eal Estate Transfer Tax Beginning Fund Balance _ ' ..� 27.34% 39.02% � - Interest Earnings 0.85% Transfers and Other — — — -- ntergovernmental 5.22% 27.57% Strategic Planning 3.79% Utilities and Fund Proj 6.610 Communications and Technology 0.00% FINANCING SOURCES Real Estate Transfer Tax Interest Earnings Intergovernmental Transfers and Other Beginning Fund Balance TOTAL 2012-2016 Capital Costs by Category Tranfers Out and Other CAPITAL COST BY CATEGORY Roads and Streets Facilities and Land Improvements Communications and Technology Utilities and Water Fund Projects Strategic Planning Tranfers Out and Other TOTAL Improvements 55.60% oads and Streets 19.34% 2012 2013 2014 2015 2016 Total $ 1,273,838 $ 1,200,000 $ 1,549,000 $ 3,140,480 $ 3,165,480 $ 10,328,798 88,059 74,466 51,741 55,777 50,000 320,043 10,416,788 - - - - 10,416,788 791,500 1,001,500 177,901 1,500 1,500 1,973,901 6,990,992 2,229,854 1,882,720 1,795,049 1,841,970 14,740,585 $ 19,561,177 $ 4,505,820 $ 3,661,362 $ 4,992,806 $ 5,058,950 $ 37,780,115 2,260,000 $ 300,000 $ 450,000 $ 700,000 $ 1,750,000 $ 5,460,000 12,542,322 75,000 280,000 1,900,000 900,000 15,697,322 690,000 1,000,000 176,401 - - 1,866,401 650,000 350,000 - 10,000 60,000 1,070,000 1,189,001 898,100 959,912 540,836 550,666 4,138,515 $ 17,331,323 $ 2,623,100 $ 1,866,313 $ 3,150,836 $ 3,260,666 $ 28,232,238 Section I, Page C-5 z a a LU z Q 5 LL LL. 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E - �'ra— i a: �' Y W c m �° rnWc a c c m E O m a c m CL U e a 4. v' m y m .o v U m y Y ti~ m Y m Q y 3 a 9 p E c d A m m E? c o m o E E W 2 r t m ui y� 2 o v m H c m d m m m �j a W m U v tq W u ° a a d N m J m° m c¢ c c m ° U m e Y �i m .�? w C E v �° c c U a= y U v o o Z Z v U) m m 0 S LL W ^2 d z m m' C m E m °J d m e U W a U li m LL J= 3 Q U (° y U m rn a c co TOWN OF AVON 2012 CAPITAL PROJECTS FUND 5 -YEAR PLAN PROJECT DESCRIPTIONS (Non -Discretionary Projects) FACILITIES Transit/PW Facilities Improvement Project — Phase 1A Description: The Town has completed 30% design documents for completion of a new public works facility at Swift Gulch. The project consists of a new bus storage facility, and extensive civil infrastructure work. The project has received a $7,500,000 grant from the FTA, a $1,000,000 grant from CDOT and a $500,000 ARRA grant. Status: The project is in the final design phase and FCI, Inc. was hired as the construction manager for the project. Construction is scheduled to start Spring 2012 and be completed in 2013. Budget: 2011 $ 600,000 2012 $11,042,322 Relocating Public Works Functions to Lot 5, Village (at Avon) Description: Public Works operations and modular building will be relocated to Lot 5, Village (at Avon) from the existing facility located at 500 Swift Gulch Road to make way for new bus storage building. The proposed improvements consist of relocating the existing modular office facility and accessory structures such as storage sheds, additional asphalt paving for large equipment storage/circulation, bulk material storage areas, fencing, utility installation, and landscaping work. Status: The project is designed and has design review approval. Construction is scheduled to start once the spring conditions are adequate. Budget: 2012 $500,000 Recreation Center EPDM Flat Roof Replacement Description: The existing flat EPDM flat roof is nearing its 20 -year life span in 2013. This project will replace the existing EPDM on the three flat roofs on the recreation center. Status: Required to maintain the Town's existing infrastructure. Budget: 2013 $75,000 Section I, Page C-11 Town Hall Elevator and Boiler Replacement Description: The existing elevator is starting to require significant maintenance and is no longer supported by the original manufacturer. The Town Hall snowmelt boiler is also nearing the end of its useful life and is requiring significant maintenance efforts to keep it operating. Both of these systems need to be replaced in the near future to stem the on- going maintenance expenses. Status: Required to maintain Town's existing infrastructure. Budget: 2014 $100,000 LAND AND LAND IMPROVEMENTS Forest Service Land Acquisition Description: Participation with the US Forest Service, Eagle County, the Colorado State Land Board, and the Eagle Valley Land Trust, in a series of land exchanges that will permanently protect 2,140 acres of public lands. Status: It is unknown whether funds will be needed until appraisals have been completed on the various properties. The budget includes funds for the preparation of a preliminary and final appraisal of Forest Service parcels which collectively contain approximately 555 acres; the previously annexed "Parcel B" property on the northwest comer of Town containing approximately 475 acres; and the Forest Service parcel adjacent to the Village at Avon subdivision "Planning Area M" containing approximately 80 acres. Budget: 2012 $ 1,000,000 ROADS AND STREETS Street Improvements: Annual Paving/Road Improvements Description: This project is the Town's annual street resurfacing and pavement maintenance program, generally consisting of asphalt overlays and related surface treatments such as curb and gutter, storm drainage repair, guardrail adjustment, etc., where applicable. Status: Projects will be determined annually based on various existing street conditions with a 10 -year pavement surface lifespan typically used as a `rule of thumb.' Budget: 2012 $ 300,000 2013 $ 300,000 2014 $ 200,000 2015 $ 500,000 2016 $ 500,000 Section I, Page C-12 East Beaver Creek Boulevard Overlay Description: Traer Creek Metropolitan District (TCMD) is obligated to construct extensive Streetscape Improvements including Traffic Control Medians, Sidewalks, Pedestrian Areas and Bicycle Lanes from the end of the existing 5 -lane section to the Village at Avon Connection by December 31, 2009. It is likely that these improvements will not occur in a timely manner, and the condition of the roadway dictates that improvements need to occur by 2012. This project consists of an asphalt overlay, lighting improvements, correcting discontinuous sidewalks north of Beaver Liquors, and minor drainage improvements. These improvements are the minimum required to maintain the road and do not include the extensive streetscape improvements that are required of TCMD. Status: If TCMD can complete the streetscape improvements prior to 2012, this project will not be required. Budget: 2014 $ 250,000 Multi-Modal/Alternative Mobility: Metcalf Bicycle Climbing Lane Phases 1 and 2 Description: This project is combined with the Metcalf Gulch Drainage Improvements because extensive road reconstruction will be required as part of the drainage improvements. Phase 1 of the Metcalf Bicycle Climbing Lane project is to be constructed concurrently with the Metcalf Gulch improvements. The extent of Phase 1 is from Nottingham Road to Wildwood Road. The second phase of this project is to complete the bicycle climbing lane from Wildwood Road to Old Trail Road. The road cross section will be similar to the already -implemented Wildridge improvements and will consist of two eleven -foot wide lanes and a six- foot wide bicycle climbing lane. Staff is recommending that it be constructed in 2011 and 2012. Status: The project was designed to preliminary level in 2008 and final design was completed in 2010. This project has been put on hold due to budget constraints. US 6 Trail — Avon Road to Post Blvd Description: The Town of Avon, the ECO Trails Department, and Eagle -Vail Metropolitan District partnered to obtain a grant application to construct a trail on the north side of US 6 from Avon Road to Post Blvd. The entities received a $355,000 grant from CDOT for the project from the 2012 to 2014 enhance grant program and the remainder for the project is funded by the ECO Trails Department. This is the first part of a three phase project. The other two phases are a bridge across the Eagle River adjacent to Avon Road and extending the trail from Post Blvd to the 1-70 Eagle -Vail interchange. The above -ground electric lines will be placed underground along the route and will be paid for out of the community enhancement fund. Status: Project is funded and design will start in 2011. Budget: 2012 $1,035,000 Section I, Page C-13 Eagle River Bridge at Avon Road Description: Construct a bridge for a pedestrian and bicycle trail across the Eagle River adjacent to Avon Road. The trail will connect the existing core trail on the north side of the river with the trail to be constructed along the north side of US6 in 2013. The project will be a partnership with the ECO trail committee and both parties will apply to obtain GOCO grants. The entities have received a $497,000 GOCO Grant to assist in construction. Status: The project will be designed in 2011 and constructed in 2012. Budget: 2012 $ 900,000 WATER FUND PROJECTS Drainage — Metcalf Gulch Description: Improvements along Metcalf Road to maintain storm drainage and reduce erosion, per recommendation in Metcalf Drainage Study and Preliminary Design. Street improvements, including a bicycle climbing lane, will be included in the scope of the project and will be funded from the Capital Improvement Fund budget as a separate line item. Status: Staff attempted to remove Metcalf Gulch from U.S. Army Corps jurisdiction, allowing for fewer permitting requirements and more design flexibility, but it was determined that the flows in the upper reaches were too constant for a de -listing. Construction was scheduled to occur in 2011 but was delayed to 2012 because of difficulties in getting the construction easements Budget: 2011 $ 245,647 2012 $ 640,000 Section I, Page C-14 TOWN OF AVON 2011 CAPITAL PROJECTS FUND 5 -YEAR PLAN PROJECT DESCRIPTIONS July 21, 2010 (Discretionary Projects) FACILITIES Fleet Maintenance Building Control Systems Description: The Fleet Maintenance building currently does not have a control system computer and software to operate the HVAC system. As a result, it is not possible to properly manage the HVAC system operations and adjust the controls. It is expected that a properly operating control system will provide for energy savings and improved control of the building's HVAC. Status: The project will commence in 2015 and Staff is looking at potential grant options because the project will result in reduced energy consumption. Budget: 2015 $100,000 LAND AND LAND IMPROVEMENTS Harry A. Nottingham Park Program Overview: The Town completed the Harry A. Nottingham Park Master Plan in 2008, which identifies and outlines a series of improvements to the park that are required either to maintain its current functionality or to address unmet needs of the community. The Master Plan prioritizes the improvements over a multi-year phasing plan. $3,000,000 is proposed over the next five years to construct the highest priority projects outlined in the Master Plan. Nottingham Park — Stage Description: A Stage is proposed in the Master Plan that will be located immediately north of the engineering wing of Town Hall. It will be used for existing events in the park and be programmed for additional events that will enhance the community. The stage will be at least 30 feet wide and 25 feet deep and include the associated electrical and back -of -house facilities to operate the Stage. Budget: 2016 $600,000 Section I, Page C-15 Nottingham Park — Zone C Improvements — Playground and Restrooms Description: The Zone C improvements are located north of the soccer field and comprise the sediment pond, irrigation channels, a playground, public restroom, and a picnic pavilion. Improvements for Zone C include new playground facilities, possibly relocated closer to the Recreation Center, a new, larger group picnic pavilion, new furnishings, lighting, pathways, and new year-round public restroom facilities. Status: The first tier of Zone C improvements include a new playground closer to the Recreation Center, a new Family Area closer to Nottingham Lake, and a new public restroom facility. $1.8 Million is programmed for 2013 design and construction. Budget: 2014 $ 180,000 2015 $ 1,800,000 ROADS AND STREETS Streetscape: West Beaver Creek Boulevard Streetscape Improvements (Lake St. to Avon Rd.) Description: West Beaver Creek Boulevard was constructed based on higher than current projected traffic volumes since it was built prior to construction of the Post Boulevard interchange and the Eagle -Vail half -diamond interchange. This resulted in a very large asphalt width two to three lanes of traffic in each direction, and a shared turn lane. The lack of development on Lot B also resulted in discontinuous sidewalk and the lack of a proper street crossing at Sun Road. This project will reduce the amount of vehicular lanes, add landscaping, additional lighting, median islands, and crosswalks to enhance pedestrian mobility and safety. An asphalt overlay will also be included as part of this project scope. Status: The $75,000 programmed for 2012 includes design and $750,000 programmed for 2013 includes construction of the improvements from approximately Avon Road to Lake Street. Budget: 2015 $ 75,000 2016 $ 750,000 Section I, Page C-16 East Beaver Creek Boulevard Streetscape Improvements (Avon Rd. to BC Place) Description: East Beaver Creek Boulevard was constructed based on higher than current projected traffic volumes. This resulted in an asphalt width larger than necessary to carry the current projected traffic volumes. This project will reduce the amount of vehicle lanes and add median islands with landscaping. Status: The $25,000 programmed for 2014 includes design and the $250,000 programmed fro 2015 includes construction of the improvements from approximately Avon Road to Beaver Creek Place. Budget: 2015 $ 25,000 2016 $ 250,000 Metcalf Road Cliff Stabilization Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not stabilized during its original construction. The cliff is made up of loose sandstone that is steadily sloughing off and causing the lot immediately above to gradually erode toward the existing structure's foundations. This project will install a retaining wall to prevent further erosion of the steep slope. Status: The condition of the slope does not present an immediate concern. Therefore, the design and construction of the project has been budgeted for 2014. Budget: 2015 $ 100,000 Forest Service Access & Drainage Improvements Description: The existing national forest access located on Wildridge Road East is in need of improved surface grading and ditches to control the storm water runoff. Currently the storm water runoff drains into the ditch along Wildridge Road East and plugs the adjacent ditch and its culverts with sediment from the roadway. This access point and trail is not included in the FS's long range transportation plan, and their intent is to close this trail. Therefore, this project will include minimal surface and ditch grading improvements to the roadway and install an inlet and culvert across Wildridge road into the existing drainage easement. Status: This project is budgeted for 2012 to address the ongoing sediment and drainage issues at the intersection of the access road and Wildridge Road East. The project will start construction once an agreement with the USFS is reached on the improvements. Budget: 2012 $ 25,000 Section I, Page C-17 Multi-modal/Alternative Mobility: Recreational Trails Program: Description: This project includes reclaiming social trails and repairing erosion issues on Town and USFS land in areas including Nottingham Road, Saddle Ridge, and Beaver Creek Point. The project also includes working with CDOT on access and permitting requirements. Status: This is an ongoing project and is being implemented by the Public Works department. Nottingham Trail -Buck Creek Trail Connector Description: This spur trail will connect the existing Nottingham Road Bike Path to the Buck Creek Road/Nottingham Road intersection. The scope includes a paved trail from path to Nottingham Road, pedestrian improvements at the intersection, and pedestrian improvements from the intersection to the Buck Creek Trailhead. A portion of this scope was originally proposed as part of the postponed Nottingham Road improvement project. Status: This project is scheduled for implementation in 2016 and is dependent on available funding. Budget: 2016 $ 50,000 Beaver Creek Overlook Trail Improvements Description: This project includes resurfacing the Beaver Creek overlook trail, parking lot and trailhead improvements. This areas' combination of accessibility and outstanding vistas will make it a popular destination. Status: This project is identified in the Recreational Trails Master Plan and is scheduled for implementation in 2014. Budget: 2016 $ 50,000 Buck Creek Trail Improvements Description: Construction of a gravel surface trail on the east side of Buck Creek from Swift Gulch Road north to the existing Buck Creek trailhead. Status: The land for this project was dedicated to the Town as part of the Buck Creek PUD. Budget: 2016 $ 150,000 Section I, Page C-18 STRATEGIC PLANNING Planning & Consulting General Planning and Consulting Description: Consulting Services for Various Planning Projects That May Arise Throughout the Year. Status: Annual Budget Item to Address Miscellaneous Unscheduled Planning Issues That May Occur During the Year. Budget: 2011 $ 25,000 2015 $ 10,000 2016 $ 10,000 Parking Study — Town Center Description: Develop a parking study that will analyze the recently adopted plans for the Town Center area, update parking numbers, evaluate locations for structured parking facilities and develop financing scenarios for the parking facilities. Status: Budget: 2016 $ 50,000 Section I, Page C-19 THIS PAGE INTENTIONALLY LEFT BLANK Section I, Page C-20 REVENUES Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Revenue Total Operating Revenues Other Sources MUNICIPAL SERVICES General Fund #10 Fund Summary 1 Original or Final 9,604,244 $ Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 $ 8,556,334 $ 9,374,596 $ 9,604,244 $ 9,240,349 215,635 198,600 243,100 265,600 905,178 906,568 911,017 909,931 1,296,337 1,710,878 1,708,323 1,731,196 147,058 144,500 205,928 204,250 89,123 100,000 85,000 85,000 338,887 370,500 325,697 293,680 11,548,552 12,805,642 13,083,309 12,730,006 Sales of Fixed Assets - 1,500 1,500 1,500 Transfer -in From Community Enhancement Fund 49,000 60,000 10,000 - Transfer -In From Water Fund 50,000 60,000 - _ Transfer -In From Avon Metropolitan District 61,011 - - _ Transfer -In From Capital Projects Fund 317,563 317,563 175,350 178,857 Total Other Sources TOTAL REVENUES EXPENDITURES General Government Community Development Public Safety Public Works Recreation and Culture Total Operating Expenditures Contingency Other Uses Tranfers Out to Town Center West Fund Transfers -Out to Debt Service Transfers -Out to Transit Transfers -Out to Fleet Maintenance Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 477,574 439,063 186,850 180,357 $ 12,026,126 $ 13,244,705 $ 13,270,159 $ 12,910,363 $ 2,553,287 $ 2,724,904 $ 3,107,045 $ 2,696,050 598,692 536,647 536,506 530,633 2,354,232 2,388,860 2,488,173 2,518,896 2,955,514 3,040,127 3,000,994 3,020,513 2,144,453 2,336,616 2,294,481 2,358,678 10,606,178 11,027,154 11,427,199 11,124,770 - - - 15,000 524,725 463,985 - _ 1,085,000 950,000 950,000 837,000 160,000 140,000 100,000 100,000 1,769,725 1,553,985 1,050,000 952,000 12,375,903 12,581,139 12,477,199 12,076,770 (349,777) 663,566 792,960 833,593 4,429,130 5,162,339 4,079,353 4,872,313 $ 4,079,353 $ 5,825,905 $ 4,872,313 $ 5,705,906 Section I, Page D-1 MUNICIPAL SERVICES General Fund 2012 OPERATING REVENUES Investment Earnings Other Revenue 0.67�� 2.31 Fines and Forfeitures 1.60% Charges for Services 13.60% Intergovernmental 7.15% Licenses and 2.09% .Taxes 72.59% 2012 OPERATING EXPENDITURES Recreation and Culture General Government 27.15% 22.64% Section I, Page D-2 Community Development 4.77% MUNICIPAL SERVICES General Fund Revenues 2012 TAXES Payments In -Lieu -Of Sales Tax Franchise Fees Other 7,41% 4.00% 0.27% Accommodation Tax General Property Tax 8.09% J --- 17.76% Specific Ownership Tax 1.55% Utility Tax 1.62% a Sales Tax 59.76% TAXES General Property Tax Specific Ownership Tax Sales Tax Utility Tax Accommodation Tax Other Payments In -Lieu -Of Sales Tax Franchise Fees TOTAL TAXES Original or Prev. Amend. Actual Budget 2010 2011 Final 125,000 Revised Proposed Budget Budget 2011 2012 $ 2,182,273 $ 2,199,291 $ 2,190,736 $ 1,640,651 117,354 125,000 100,000 100,000 5,105,953 5,164,965 5,361,251 5,521,789 146,852 160,000 150,000 150,000 627,782 623,857 710,774 747,921 14,590 25,000 25,000 25,000 - 696,483 696,483 684,988 361,530 380,000 370,000 370,000 $ 8,556,334 $ 9,374,596 $ 9,604,244 $ 9,240,349 Section I, Page D-3 MUNICIPAL SERVICES General Fund Expenditures 2012 OPERATING EXPENDITURES By Object Class Capital Debt Outlay Service 1.82% Other 1.10% Operating Costs 18.64% Contracted _-r s_4 Services - 11.30% r` i f Personnel Personnel Services Commodities 60.73% 6.41% Section I, Page D-4 Other Personnel Contracted Operating Debt Capital Services Commodities Services Costs Service Outlay Total EXPENDITURES General Government $ 1,508,766 $ 82,259 $ 650,293 $ 452,532 $ - $ 2,200 $ 2,696,050 Community Development 484,653 7,104 16,346 21,430 - 1,100 530,633 Public Safety 1,882,350 111,154 38,260 472,732 - 14,400 2,518.896 Public Works 1,437,823 358,974 374,961 685,395 116,821 46,539 3,020,513 Recreation and Culture 1,442,796 153,561 338,647 412,774 - 10,900 2,358,678 TOTAL OPERATING EXPENDITURES $ 6,756,388 $ 713,052 $ 1,418,507 $ 2,044,863 $ 116,821 $ 75,139$ 11,124,770 Section I, Page D-4 MUNICIPAL SERVICES General Fund Revenue Detail Original or Final 51101 Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 51000 Total Taxes Taxes: 51101 General Property Tax 51102 General Property Tax - Delinquent Collections 51103 General Property Tax - Interest 51104 General Property Tax - Abatements 51201 Specific Ownership Tax 51301 Sales Tax 51302 Utility Tax 51303 Accommodation Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments In -Lieu -Of Sales Tax 51402 Franchise Fees 51000 Total Taxes 52000 Total Licenses and Permits Licenses and Permits: 52101 Liquor Licenses 52102 Business Licenses 52103 Contractors Licenses 52201 Building Permits 52205 Road Cut Permits 52206 Other Licenses and Permits 52000 Total Licenses and Permits $ 2,176,817 $ Intergovernmental: 2,194,686 $ Federal Grants: 53199 Other Federal Grants 50 State Grants 53204 LEAF Grant 53299 Other State Grants - Local Government/Other Agency 53402 Eagle County- Special Events Contribution 53402 Eagle County- Trail Safety and Repair 53402 Eagle County - Brightstart Grant 53900 Eagle River Youth Coalition $ 2,176,817 $ 2,198,241 $ 2,194,686 $ 1,639,601 780 50 50 50 4,676 1,000 1,000 1,000 - - (5,000) - 117,354 12 5, 000 100,000 100,000 5,105,953 5,164,965 5,361,251 5,521,789 146,852 160,000 150,000 150,000 627,782 623,857 710,774 747,921 14,590 15,000 15,000 15,000 - 10,000 10,000 10,000 - 696,483 696,483 684,988 361,530 380,000 370,000 370,000 8,556,334 9,374,596 9,604,244 9,240,349 7,574 8,000 7,500 7,500 20,175 22,000 20,000 20,000 9,860 10,500 10,500 10.500 151,751 140,000 165,000 200,000 26,275 18,000 40,000 27,500 - 100 100 100 215,635 198,600 243,100 265,600 26,698 12,500 13,383 1,516 6,425 12,000 20,000 20,000 1,900 - 8,000 8,000 - 6,000 4,000 2,308 - _ 5,429 - - 8,288 Subtotal: Grants 51,048 24,500 47,383 33,516 Section I, Page D-5 MUNICIPAL SERVICES General Fund Revenue Detail Original or Final 53301 Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Subtotal: Shared Revenue 53000 State/County Shared Revenue: 53301 Conservation Trust 53302 Motor Vehicle Registration 53303 Highway User's Tax 53304 Cigarette Tax 53305 County Sales Tax 53306 Road & Bridge Fund 53308 State Severance Tax Subtotal: Shared Revenue 53000 Total Intergovernmental 65,000 Charges for Services: 22,294 General Government: 54101 Sales of Map and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54206 Fire Impact Fee Administration Fees 54301 Police Reports 54302 Police Extra Duty 54303 Fingerprinting Fees 54304 VIN Inspection Fees 54305 False Alarm Fees/Misc Police Dept Fees 54306 National Night Out 54399 DUI Reimbursement 54453 Village at (Avon) Municipal Services 58,340 60,000 65,000 65,000 22,294 23,000 22,000 22,000 190,429 193,068 181,634 187,615 47,365 50,000 47,000 47,000 330,253 360,000 340,000 346,800 203,151 193,000 205,000 205,000 2,298 3,000 3,000 3,000 854,130 882,068 863,634 876,415 905,178 906,568 911,017 909,931 $ 40 100 100 100 237 300 300 300 135 100 100 100 2,254 1,250 1,250 1,250 41,159 26,000 61,000 67,000 1,810 1,000 1,000 1,000 7,250 7,500 7,500 7,500 1,125 2,000 2,000 2,000 2,538 5,500 5,500 5,500 1,895 500 250 250 739 2,500 2,500 1,500 8,043 13,000 17,000 17,000 4,136 4,000 4,000 4,000 12,055 15,000 15,000 14,000 2,325 5,000 5,000 3,500 550 500 500 500 2,082 3,000 3,000 3,000 - 356,698 356,698 356,698 Subtotal: General Govern. 88,373 443,948 482,698 485,198 Section I, Page D-6 MUNICIPAL SERVICES General Fund Section I, Page D-7 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Recreation Facility: 54601 Admission Fees 811,836 $ 810,000 $ 800,000 $ 800,000 54602 Program Fees 37,582 42,310 42,310 41,805 54603 Rentals 9,380 32,300 18,800 18,800 54604 Merchandise Sales 10,076 13,000 10,000 10,000 54605 Childcare 9,607 9,000 9,000 9,000 54606 Rec Center Services 15,330 18,000 15,000 15,000 54607 Fitness Program Revenues 31,346 40,000 40,000 40,000 54608 Locker Rental 250 - 250 - Other Recreation: 54651 Adult Program Revenues 17,858 13,500 13,500 14,000 54652 Cabin Equipment Rentals 38,669 40,000 30,000 38,669 54653 Athletic Field Rentals 7,559 8,315 4,465 4,465 54654 Cabin Concessions 5,079 5,500 4,500 5,500 54655 Youth Program Revenues 130,626 120,000 120,000 121,159 54676 Sponsorships 68,535 99,705 60,050 60,050 54678 Event Fees 14,231 15,300 57,750 67,550 Subtotal: Recreation 1,207,964 1,266,930 1,225,625 1,245,998 54000 Total Charges for Services 1,296,337 1,710,878 1,708,323 1,731,196 Fines and Forfeitures: 55101 Court Fines - Traffic $ 96,314 80,000 140,000 140,000 55102 Court Fines - Criminal 19,730 30,000 28,000 28,000 55103 Court Fines - Parking 15,113 18,000 11,000 11,000 55105 Court Costs 5,818 5,750 7,000 11,500 55106 Jury Fees - 150 150 150 55107 Bond Forfeitures 800 2,000 2,000 2,000 55109 Miscellaneous Court Revenues - 100 100 100 55110 Police Training Surcharge 9,283 8,500 11,500 11,500 55120 Police Forfeiture Revenue - 6,178 - 55000 Total Fines and Forfeitures 147,058 144,500 205,928 204,250 Investment Earnings: 57101 Interest 89,123 100,000 85,000 85,000 57000 Total Investment Earnings 89,123 100,000 85,000 85,000 Other Revenues: 58101 Recreational Amenity Fees 180,755 195,000 195,000 205,000 58109 Bond Issuance Fees 10,906 10,500 10,697 10,100 58201 Lease of Town -Owned Property 40,252 40,000 20,000 20,000 58996 Miscellaneous Reimbursements - - - 8,580 58999 Miscellaneous Nonclassified Revenues 106,974 125,000 100,000 50,000 58000 Total Other Revenues 338,887 370,500 325,697 293,680 50000 TOTAL REVENUES $ 11,548,552 $ 12,805,642 $ 13,083,309 $ 12,730,006 Section I, Page D-7 MUNICIPAL SERVICES General Fund Department Expenditure Summaries Original or Final Prev. Amend. Revised Proposed Dept./Div. Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Total Legislative Judicial: 121 Municipal Court Executive: 131 Town Manager 132 Human Resources 133 Community Relations Economic Development Total Executive Finance Department: 141 Finance 143 Information Systems 149 Nondepartmental Total Financial Administration Total General Government Community Development: 211 Administration 212 Planning 213 Building Inspection Total Community Development Police Department: 311 Administration 312 Patrol 313 Investigations $ 116,019 $ General Government: 147,413 $ Legislative: 111 Mayor and Town Council 112 Boards and Commissions 113 Town Attorney 115 Town Clerk Total Legislative Judicial: 121 Municipal Court Executive: 131 Town Manager 132 Human Resources 133 Community Relations Economic Development Total Executive Finance Department: 141 Finance 143 Information Systems 149 Nondepartmental Total Financial Administration Total General Government Community Development: 211 Administration 212 Planning 213 Building Inspection Total Community Development Police Department: 311 Administration 312 Patrol 313 Investigations $ 116,019 $ 120,437 $ 147,413 $ 150,893 11,908 15,804 15,806 15,306 522,496 500,000 850,000 400,000 92,567 94,027 96,553 99,307 742,990 730,268 1,109,772 665,506 115,903 126,441 126,473_ 126, 544 230,446 234,596 235,805 231,544 199,405 207,649 207,707 211,374 143,050 220,051 220,067 114,467 - - - 140,550 572,901 662,296 663,579 697,935 579,032 643,840 644,008 658,502 247,097 287,019 286,333 301,439 295,364 275,040 276,880 246,124 1,121,493 1,205,899 1,207,221 1,206,065 2,553,287 2,724,904 3,107,045 2,696,050 159,339 160,247 160,094 165,352 320,066 262,557 260,399 248,249 119,287 113,843 116,013 117,032 598,692 536,647 536,506 530,633 497,319 502,991 506,043 507,213 1,771,119 1,782,340 1,879,486 1,902,803 85,794 103,529 102,644 108,880 Total Police 2,354,232 2,388,860 2,488,173 2,518,896 Section I, Page D-8 MUNICIPAL SERVICES General Fund EMOMM Department Expenditure Summaries Section I, Page D-9 Total Public Works 2,955,514 Original or Final 3,020,513 Recreation and Culture: Prev. Amend. Revised Proposed Dept./Div. Special Events Actual Budget Budget Budget Number Description 2010 2011 2011 2012 515 Adult Programs 31,213 36,102 36,187 36,548 516 Public Works: 371,935 446,256 446,936 444,439 411 Administration 100,472 72,178 75,430 75,620 412 Engineering 326,128 339,875 214,255 184,987 413 Roads and Streets 1,438,212 1,419,689 1,479,164 1,522,218 414 Facilities Maintenance 367,384 393,406 397,054 394,103 415 Parks 723,318 814,979 835,091 843,585 Section I, Page D-9 Total Public Works 2,955,514 3,040,127 3,000,994 3,020,513 Recreation and Culture: 513 Special Events 286,786 288,682 304,912 349,480 514 Administration 361,637 366,823 370,177 372,881 515 Adult Programs 31,213 36,102 36,187 36,548 516 Aquatics 371,935 446,256 446,936 444,439 517 Childcare 38,512 38,018 38,125 38,487 518 Fitness 103,449 124,630 124,849 132,080 519 Front Desk 183,868 223,427 223,687 224,941 520 Maintenance 604,074 630,166 576,188 574,475 521 Youth Programs 122,713 128,872 129,200 131,023 522 Cabin 40,266 53,640 44,220 54,324 Total Recreation and Culture 2,144,453 2,336,616 2,294,481 2,358,678 TOTAL OPERATING EXPENDITURES $ 10,606,178 $ 11,027,154 $ 11,427,199 $ 11,124,770 Section I, Page D-9 MUNICIPAL SERVICES General Fund Departmental Oratio Costs Dept./ Total Legislative 231,822 Purchased & Other 24,684 Div. 665,506 Personnel Contracted Operating Debt Capital Number Description Services Commodities Services Costs Service Outlay Total 102,184 500 23,200 660 - - 126,544 General Government: Legislative: 131 Town Manager 218,594 200 111 Town Council $ 133,809 $ - $ 2,000 $ 15,084 $ - $ - $ 150,893 112 Boards and Commissions 13,306 - - 2,000 - - 15,306 113 Town Attorney - - 400,000 - - - 400,000 115 Town Clerk 84,707 3,500 2,000 7,600 - 1,500 99,307 Section I, Page D-10 Total Legislative 231,822 3,500 404,000 24,684 - 1,500 665,506 Judicial: 121 Municipal Court 102,184 500 23,200 660 - - 126,544 Executive: 131 Town Manager 218,594 200 5,000 7,750 - - 231,544 132 Human Resources 187,904 2,720 6,050 14,700 - - 211,374 133 Community Relations 41,517 100 25,300 47,550 - - 114,467 134 Economic Development - - 19,000 121,550 - - 140,550 Total Executive 448,015 3,020 55,350 191,550 - - 697,935 Administration: 141 Finance Department 548,914 7,373 89,413 12,102 - 700 658,502 143 Information Systems 177,831 51,849 43,165 28,594 - - 301,439 149 Nondepartmental - 16,017 35,165 194,942 - - 246,124 Total Administration 726,745 75,239 167,743 235,638 - 700 1,206,065 Total General Government 1,508,766 82,259 650,293 452,532 - 2,200 2,696,050 Community Development: 211 Administration 143,123 3,000 13,346 4,783 - 1,100 165,352 212 Planning 237,873 2,822 1,000 6,554 - - 248,249 213 Building Inspection 103,657 1,282 2,000 10,093 - - 117,032 Total Community Development 484,653 7,104 16,346 21,430 - 1,100 530,633 Public Safety: Police Department: 311 Administration 429,157 12,610 33,560 30,786 1,100 507,213 312 Patrol 1,358,840 93,830 3,500 434,433 12,200 1,902,803 313 Investigations 94,353 4,714 1,200 7,513 - 1,100 108,880 Total Public Safety 1,882,350 111,154 38,260 472,732 - 14,400 2,518,896 Section I, Page D-10 MUNICIPAL SERVICES General Fund Departmental Oratan Costs Dept./ Total Public Works 1,437,823 358,974 Purchased & Other 46,539 3,020,513 Div. Personnel Contracted Operating Debt Capital Special Events Number Description Services Commodities Services Costs Service Outlay Total 9,360 10,456 63,573 - - 372,881 515 Adult Programs 31,373 5,100 - Public Works - 36,548 516 Aquatics 367,711 32,050 200 411 Administration 43,446 5,332 8,749 15,393 - 2,700 75,620 412 Engineering 155,148 4,440 12,676 12,723 - - 184,987 413 Roads and Streets 579,297 219,884 230,316 378,549 114,172 - 1,522,218 414 Facility Maintenance 180,200 25,981 60,570 100,352 - 27,000 394,103 415 Parks 479,732 103,337 62,650 178,378 2,649 16,839 843,585 Section I, Page D-11 Total Public Works 1,437,823 358,974 374,961 685,395 116,821 46,539 3,020,513 Recreation and Culture: 513 Special Events 130,782 13,550 165,534 36,414 - 3,200 349,480 514 Administration 289,492 9,360 10,456 63,573 - - 372,881 515 Adult Programs 31,373 5,100 - 75 - - 36,548 516 Aquatics 367,711 32,050 200 42,278 - 2,200 444,439 517 Child Care 36,922 1,500 - 65 - - 38,487 518 Fitness 71,205 5,900 - 54,975 - - 132,080 519 Front Desk 188,919 18,350 - 16,572 - 1,100 224,941 520 Maintenance 171,832 50,202 160,307 188,834 - 3,300 574,475 521 Youth Programs 110,763 11,749 650 6,761 - 1,100 131,023 522 Cabin 43,797 5,800 1,500 3,227 - - 54,324 Total Parks and Recreation 1,442,796 153,561 338,647 412,774 - 10,900 2,358,678 TOTAL OPERATING EXPENDITURES $ 6,756,388 $ 713,052 $ 1,418,507 $ 2,044,863 $ 116,821 $ 75,139 $ 11,124,770 Section I, Page D-11 'PHIS PAGE INTENTIONALLY DEPT BLANK Section I, Page D-12 MUNICIPAL SERVICES Town Center West Maintenance Fund #21 REVENUES Other Revenue: Insurance Proceeds Miscellaneous Nonclassified Revenues Fund Summary I Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget 2011 2012 8,500 $ 695 Total Operating Revenues 695 - 8,500 - Other Sources Transfers In - General Fund Transfers In - Urban Renewal Authority TOTAL REVENUES EXPENDITURES Public Works: Main Street Maintenance Total Operating Expenditures TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year - - - 15,000 230,000 225,000 275,000 225,000 230,695 225,000 283,500 240,000 187,464 227,575 304,707 289,933 187,464 227,575 304,707 289,933 187,464 227,575 304,707 289,933 43,231 (2,575) (21,207) (49,933) 52,294 79,300 95,525 74,318 $ 95,525 $ 76,725 $ 74,318 $ 24,385 Section II, Page 1 AVON URBAN RENEWAL AUTHORITY Summary REVENUES Taxes Investment Earnings Total Operating Revenues Other Sources Transfers In - Community Enhancement Fund Transfers In - CIP TOTAL REVENUES EXPENDITURES Current: General Government Capital Improvements Debt Service: Principal Interest Treasurer Fees Other Uses Transfers Out - Town Center West Mtc. Fund TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year FUND SUMMARY Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget 2011 2012 $ 978,437 $ 936,603 $ 985,000 $ 680,938 7,368 10,000 5,525 6,907 985,805 946,603 990,525 687,845 250,000 300,000 985,805 946,603 990,525 1,237,845 7,126 4,550 4,550 30,000 - 200,000 200,000 500,000 250,000 260,000 260,000 270,000 267,415 255,938 205,413 198,172 37,362 28,360 28,360 22,001 230,000 225,000 275,000 225,000 791,903 973,848 973,323 1,245,173 193,902 (27,245) 17,202 (7,328) 495,096 668,307 688,998 706,200 $ 688,998 $ 641,062 $ 706,200 $ 698,872 Section II, Page 2 Function: General Government/Flnanclai #140 Department: Finance #140 Program: Avon Urban Renewal Authority #148 Account Number Account Description Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change 63101 Personnel: 288 1,000 1,000 1,500 50.00% 61101 Regular Full-time Salaries $ - $ _ $ _ $ N/A 61201 Automobile Allowance - - - 200 N/A 61301 FT Pension - - - 29,700 N/A 61303 Wellness - - 4,550 $ - N/A 61304 Employee Assistance Program - N/A 61401 FICA/Medicare - - - N/A 61501 Group Health and Life Insurance - - - - N/A 61505 Long-term Disability Insurance - - - N/A 61507 Dental Insurance - - - N/A 61509 Workers Compensation - - - N/A 61510 Unemployment Insurance - _ N/A 61000 Total Personnel - - - N/A Commodities: 62905 Books and Periodicals - - - N/A 62999 Office Supplies and Materials - - N/A 62000 Total Commodities - - - N/A Section II, Page 3 Contract Services: 63101 Legal Services 288 1,000 1,000 1,500 50.00% 63199 Other Professional Services 6,838 3,000 3,000 28,000 833.33% 63203 Printing and Reproduction - 250 250 200 -20.00% 63000 Total Contract Services 7,126 4,250 4,250 29,700 598.82% Section II, Page 3 Other Operating Costs: 64101 Travel and Conference - - - N/A 64201 Telephone - 50 50 50 0.00% 64901 Advertising/Legal - 250 250 250 0.00% 64000 Total Other Operating Costs - 300 300 300 0.00% 60000 Total Expenditures $ 7,126 $ 4,550 $ 4,550 $ 30,000 559.34% Section II, Page 3 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section II, Page 4 Department: Finance Program: Avon Urban Renewal Authority Account 2012 Number Account Name Budget Justification 63101 Legal Services 1,500 AURA General Counsel Services 1,500 Financial Modeling Services 3,000 63199 Other Professional Services 28,000 Economic Feasibility Study 25,000 63230 Printing and Reproduction 200 Printing 200 63000 Total Contract Services 29,700 64201 Telephone 50 Conference Calls 50 64901 Advertising and Legal 250 Legal Notices 250 64000 Total Other Operating Costs 300 Section II, Page 4 AVON URBAN RENEWAL AUTHORITY Debt Service Account Number Description DEBT SERVICE 931 Series 2009, Vectra Bank Loan: 64303 Treasurer Fees 65101 Principal 65102 Interest 60000 Sub -total 60000 TOTAL DEBT SERVICE Debt Service Summa Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 37,362 28,360 28,360 22,001 250,000 260,000 260,000 270,000 267,415 255,938 205,413 198,172 554,777 544,298 493,773 490,173 554,777 544,298 493,773 490,173 Section II, Page 5 AVON URBAN RENEWAL AUTHORITY Capital Projects Total Capital Improvement Projects $ Section II, Page 6 $ 200,000 $ 200,000 $ 500,000 CIP Projects Inventory Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 CAPITAL IMPROVEMENT PROJECTS Roads and Streets: Street Improvements: 32012 Lake Street Realignment Design $ - $ _ $ _ $ _ 32013 Lake Street Construction _ _ _ 32014 Main Street Design _ _ 32015 Main Street Easements _ _ _ 32016 Main Street Construction - 200,000 200,000 500,000 32017 Benchmark Road Design _ _ _ _ Total Capital Improvement Projects $ Section II, Page 6 $ 200,000 $ 200,000 $ 500,000 MUNICIPAL SERVICES Community Enhancement Fund #23 REVENUES Other Revenue Total Operating Revenues Other Sources Transfers In - General Fund TOTAL REVENUES EXPENDITURES Public Works: Community Enhancement Total Operating Expenditures Other Uses Fund Summary Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget 2011 2012 $ 71,067 $ 70,000 $ 70,000 $ 70,000 71,067 70,000 70,000 70,000 71,067 70,000 70,000 70,000 Transfers Out - Urban Renewal Authority - - - 250,000 Transfers Out - General Fund 49,000 60,000 10,000 - Transfers Out - Capital Projects Fund 60,000 100,000 - 100,000 TOTAL EXPENDITURES 109,000 160,000 10,000 350,000 NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year (37,933) (90,000) 60,000 (280,000) 359,018 320,018 321,085 381,085 $ 321,085 $ 230,018 $ 381,085 $ 101,085 Section II, Page 7 MUNICIPAL SERVICES Community Enhancement Fund #23 Revenue Detail Original, or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Other Revenues: 58106 Community Enhancement Fees $ 71,067 $ 70,000 $ 70,000 $ 70,000 58000 Total Other Revenues 71,067 70,000 70,000 70,000 Other Sources: 59201 Transfers In - General Fund - - - _ 59000 Total Other Sources - - - _ 50000 TOTAL REVENUES $ 71,067 $ 70,000 $ 70,000 $ 70,000 Section II, Page 8 MUNICIPAL SERVICES Water Fund #24 Section II, Page 9 Fund Summary Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 REVENUES Intergovernmental $ - $ - $ 7,275 $ - Charges for Services 178,630 155,000 155,000 165,000 Other Revenues 1,292 - - - Total Operating Revenues 179,922 155,000 162,275 165,000 Other Sources - - - _ TOTAL REVENUES 179,922 155,000 162,275 165,000 EXPENDITURES Water Utilities 81,728 85,024 106,047 114,238 Total Operating Expenditures 81,728 85,024 106,047 114,238 Other Uses Transfers Out - General Fund 50,000 60,000 - - Transfers Out - Capital Projects Fund 42,674 902,000 160,000 690,000 TOTAL EXPENDITURES 174,402 1,047,024 266,047 804,238 NET SOURCE (USE) OF FUNDS 5,520 (892,024) (103,772) (639,238) FUND BALANCES, Beginning of Year 2,315,991 2,058,537 2,321,511 2,217,739 FUND BALANCES, End of Year $ 2,321,511 $ 1,166,513 $ 2,217,739 $ 1,578,501 Section II, Page 9 MUNICIPAL SERVICES Water Fund #24 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Federal Grants: 53199 Other Federal Grants $ - $ - $ 7,275 $ - 53000 Total lntergovernmental 54000 Total Charges for Services Other Revenues: 58999 Nonclassified Revenues 58000 Total Other Revenues 50000 TOTAL REVENUES 147,964 145,000 4,132 10,000 26,534 - 7,275 - 145,000 145,000 10,000 20,000 178,630 155,000 155,000 165,000 1,292 1,292 - - - $ 179,922 $ 155,000 $ 162,275 $ 165,000 Section II, Page 10 Charges for Services: 54401 Sales of Water 54402 Tap Fees 54404 Tap Fees - Mountain Star 54405 Tap Fees - Village at (Avon) 54000 Total Charges for Services Other Revenues: 58999 Nonclassified Revenues 58000 Total Other Revenues 50000 TOTAL REVENUES 147,964 145,000 4,132 10,000 26,534 - 7,275 - 145,000 145,000 10,000 20,000 178,630 155,000 155,000 165,000 1,292 1,292 - - - $ 179,922 $ 155,000 $ 162,275 $ 165,000 Section II, Page 10 MUNICIPAL SERVICES Affordable Housing Fund #25 REVENUES Other Revenue Total Operating Revenues Other Sources Transfers In - General Fund Transfers In - Capital Projects Fund Total Other Sources - Fund Summary TOTAL REVENUES - _ _ _ EXPENDITURES Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 REVENUES Other Revenue Total Operating Revenues Other Sources Transfers In - General Fund Transfers In - Capital Projects Fund Total Other Sources - TOTAL REVENUES - _ _ _ EXPENDITURES General Government: Affordable Housing - 1,700 1,700 1,700 Total Operating Expenditures - 1,700 1,700 1,700 TOTAL EXPENDITURES - 1,700 1,700 1,700 NET SOURCE (USE) OF FUNDS - (1,700) (1,700) (1,700) FUND BALANCES, Beginning of Year 653,375 651,675 653,375 651,675 FUND BALANCES, End of Year $ 653,375 $ 649,975 $ 651,675 $ 649,975 Section II, Page 11 MUNICIPAL SERVICES Facilities Reserve Fund #26 Fund Summary Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 REVENUES Other Revenue $ - $ - $ - $ _ Total Operating Revenues Other Sources Transfers In - General Fund TOTAL REVENUES EXPENDITURES Public Works: Facilities Maintenance Total Operating Expenditures Other Uses Transfers Out - Capital Projects Fund TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 100,000 100,000 - - (100,000) - - _ 513,251 413,251 413,251 413,251 $ 413,251 $ 413,251 $ 413,251 $ 413,251 Section II, Page 12 MUNICIPAL SERVICES Debt Service Fund #31 Fund Summary Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 REVENUES Taxes: 51101 General Property Taxes $ 547,572 $ 550,009 $ 550,009 $ 553,306 51102 Property Tax - Delinquent 345 _ _ - 51103 Property Tax- Interest i£ Penalties 1,237 - - _ 51000 Total Taxes 549,154 550,009 550,009 553,306 Investment Earnings: 57101 Investment Earnings Other Sources: 59201 Transfers -In from General Fund 59201 Transfers -In from Capital Projects Fund 59201 Transfers -In from Fleet Maintenance Fund 59000 Total Other Sources 50000 TOTAL REVENUES EXPENDITURES Debt Service: 916 Series 1996, G.O. Refunding Bonds: 65101 Principal 65102 Interest 919 Series 1999, Sales Tax Revenue Refunding Bonds 65101 Principal 65102 Interest 923 Series 1998, Certificates of Participation 65101 Principal 65102 Interest 922 Series 2004, G.O. Refunding Bonds 65101 Principal 65102 Interest 924 Series 2010, Certificates of Participation 65101 Principal 65102 Interest 911 463,985 - _ 64303 County Treasurer Fees 65103 Fiscal Agent Fees 1,033,425 Total Debt Service Other Uses: 65105 Payments to Refunding Escrow Agent 69101 Transfers -Out to Fleet Maintenance Fund 1,272,224 Total Other Uses 60000 TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 1,332 7,000 1,350 1,350 524,725 463,985 - _ 232,305 251,230 726,680 710,144 276,395 - - _ 1,033,425 715,215 726,680 710,144 1,583,911 1,272,224 1,278,039 1,264,800 380,000 395,000 395,000 405,000 93,275 75,985 75,985 58,013 47,533 410,000 425,000 425,000 445,000 120,723 107,398 107,398 90,398 115,000 116,000 120,000 136,230 136,230 128,481 11,128 11,111 11,111 11,408 7,450 6,500 6,500 6,500 1,070,109 1,272,224 1,272,224 1,264,800 92,067 563,570 655,637 - - _ 1,725,746 1,272,224 1,272,224 1,264,800 (141,835) - 5,815 - 644,720 508,700 502,885 508,700 $ 502,885 $ 508,700 $ 508,700 $ 508,700 Section II, Page 13 MUNICIPAL SERVICES AMD Debt Service Fund #33 Investment Earnings: 57101 Interest 50000 TOTAL REVENUES EXPENDITURES AND OTHER USES Debt Service: 913 Series 2001, G.O. Refunding Bonds: 65101 Principal 65102 Interest 65103 Fiscal Agent Fees 64303 County Treasurer Fees Total Debt Service Other Uses Transfers Out - General Fund TOTAL EXPENDITURES AND 60000 OTHER USES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 485,433 455,000 - - _ 14,385 - - _ 150 - - _ 14,567 - - _ 484,102 - - _ 62,342 - 546,444 - (61,011) - 61,011 Section II, Page 14 Fund Summary Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 REVENUES Taxes: 51101 Property Tax - Current $ 484,519 $ - $ - $ _ 51102 Property Tax - Delinquent 261 - - _ 51103 Property Tax - Interest & Penalties 653 - - _ 51000 Total Taxes 485,433 - - _ Investment Earnings: 57101 Interest 50000 TOTAL REVENUES EXPENDITURES AND OTHER USES Debt Service: 913 Series 2001, G.O. Refunding Bonds: 65101 Principal 65102 Interest 65103 Fiscal Agent Fees 64303 County Treasurer Fees Total Debt Service Other Uses Transfers Out - General Fund TOTAL EXPENDITURES AND 60000 OTHER USES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 485,433 455,000 - - _ 14,385 - - _ 150 - - _ 14,567 - - _ 484,102 - - _ 62,342 - 546,444 - (61,011) - 61,011 Section II, Page 14 MUNICIPAL SERVICES 'transit Enterprise Fund #52 REVENUES Taxes Intergovernmental Charges for Services Other Revenues Total Operating Revenues Other Sources Sale of Fixed Assets Transfers In from General Fund - Operating Transfers In from General Fund - Capital Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Transportation TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Fund Summa Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget 2011 2012 $ 41,580 $ 40,364 $ 40,371 $ 40,371 - - - 293,297 500 - - 88,000 42,080 40,364 40,371 421,668 - 20,000 20,000 - 1,085,000 950,000 950,000 837,000 366,621 366,621 - 1,085,000 1,336,621 1,336,621 837,000 1,127, 080 1,376,985 1,376,992 1,258,668 1,004,874 1,386,344 1,367,333 1,391,607 1,004,874 1,386,344 1,367,333 1,391,607 122,206 (9,359) 9,659 (132,939) 530,904 534,810 653,110 662,769 $ 653,110 $ 525,451 $ 662,769 $ 529,830 Section II, Page 15 MUNICIPAL SERVICES Transit Enterprise Fund #52 51000 Total Taxes Revenue Detail 1,336,621 Intergovernmental: 837,000 50000 Federal Grants: $ 1,127,080 53104 FTA Grant - - - 293,297 53000 Total Intergovernmental - - - 293,297 Original or Final Transportation: Prev. Amend. Revised Proposed Account Special Event Revenues- Snowball Actual Budget Budget Budget Number Description 2010 2011 2011 2012 54000 Taxes: 500 - - 88,000 Other Revenues: 58999 Property Taxes - - 58000 Total Other Revenues 51101 Gates GID 40,369 40,364 40,371 40,371 51103 Current & Delinquent interest 1,211 - - 51000 Total Taxes 41,580 40,364 40,371 40,371 1,336,621 Intergovernmental: 837,000 50000 Federal Grants: $ 1,127,080 53104 FTA Grant - - - 293,297 53000 Total Intergovernmental - - - 293,297 Charges for Services: Transportation: 54501 Beaver Creek - - - 78,000 54502 Special Event Revenues- Snowball 500 - - 10,000 Employee Housing: 54551 Rental Revenues - Employees - - _ _ 54553 Rental Revenues - Maintenance Charge - - - _ 54000 Total Charges for Services 500 - - 88,000 Other Revenues: 58999 Miscellaneous Nonclassified Revenues - - 58000 Total Other Revenues Other Sources: 59101 Sale of Fixed Assets - 20,000 20,000 - 59201 Transfers In from General Fund - Operating 1,085,000 950,000 950,000 837,000 59201 Transfers In from General Fund - Capital - - - _ 59303 Capital Lease Proceeds - 366,621 366,621 - 59000 Total Other Sources 1,085,000 1,336,621 1,336,621 837,000 50000 TOTAL REVENUES $ 1,127,080 $ 1,376,985 $ 1,376,992 $ 1,258,668 Section II, Page 16 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 REVENUES Charges for Services Other Revenue Total Operating Revenues Other Sources Transfers -In from General Fund Transfers -In from Debt Service Fund Refunding Bond Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Public Works: Fleet Maintenance Washbay Fund Summa Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget 2010 2011 2011 2012 $ 2,076,487 $ 1,316,773 $ 1,380,649 $ 1,382,449 4,687 2,000 8,500 8,600 2,081,174 1,318, 773 1,389,149 1,391,049 160,000 140,000 100,000 100,000 563,570 - - - 3,419,913 4,143,483 140,000 100,000 100,000 6,224,657 1,458,773 1,489,149 1,491, 049 1,868,994 1,554,669 1,596,713 1,634,252 42,328 42,700 42,700 32,200 Total Operating Expenditures 1,911,322 1,597,369 1,639,413 1,666,452 Other Uses Transfers -Out to Debt Service Fund 276,395 - - _ Payments to Refunding Bond Escrow Agent 3,897,933 Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 4,174, 328 6,085,650 1,597,369 1,639,413 1,666,452 139,007 (138,596) (150,264) (175,403) 617,061 461,251 756,068 605,804 $ 756,068 $ 322,655 $ 605,804 $ 430,401 Section II, Page 17 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund ##61 Revenue Summa Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Other Revenues: 58108 Finance Charges 25 - - - 58205 Insurance Reimbursements 1,782 2,000 8,500 8,600 58999 Miscellaneous Nonclassified Revenues 2,880 - - - 58000 Total Other Revenues 4,687 2,000 8,500 8,600 Other Sources: 59201 Transfers In - General Fund 160,000 140,000 100,000 100,000 59201 Transfers In - Debt Service Fund 563,570 - - - 59305 Refunding Bond Proceeds 3,419,913 - - - 59000 Total Other Sources 4,143,483 140,000 100,000 100,000 50000 TOTAL REVENUES $ 6,224,657 $ 1,458,773 $ 1,489,149 $ 1,491,049 Section II, Page 18 Charges for Services: 54806 3rd Party Fleet Maintenance Charges $ 1,401,873 $ 762,779 $ 693,805 $ 686,805 54901 Departmental Fleet Maintenance Chrgs 530,184 456,947 568,470 575,770 54902 Wash Bay Charges 86,062 62,047 63,374 64,874 54903 Sales of Fuel 58,368 35,000 55,000 55,000 54000 Total Charges for Services 2,076,487 1,316,773 1,380,649 1,382,449 Other Revenues: 58108 Finance Charges 25 - - - 58205 Insurance Reimbursements 1,782 2,000 8,500 8,600 58999 Miscellaneous Nonclassified Revenues 2,880 - - - 58000 Total Other Revenues 4,687 2,000 8,500 8,600 Other Sources: 59201 Transfers In - General Fund 160,000 140,000 100,000 100,000 59201 Transfers In - Debt Service Fund 563,570 - - - 59305 Refunding Bond Proceeds 3,419,913 - - - 59000 Total Other Sources 4,143,483 140,000 100,000 100,000 50000 TOTAL REVENUES $ 6,224,657 $ 1,458,773 $ 1,489,149 $ 1,491,049 Section II, Page 18 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 19 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Charges for Services: 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Transit $ 344,217 $ 332,514 $ 363,080 $ 363,080 54806 Vail Resorts Dial -a -Ride 471,116 - - - 54806 Beaver Creek Maintenance 79,400 100,750 80,000 80,000 54806 Smith Creek Maintenance 52,917 39,626 39,855 39,855 54806 Eagle County Transit 9,236 4,735 5,075 5,075 54806 Eagle River Fire Protection District 120,164 100,750 100,750 100,750 54806 Eagle County Ambulance District 45,533 35,002 35,795 35,795 54806 Eagle River Water & Sanitation District 168,094 66,126 7,000 - 54806 Town of Minturn 9,572 13,961 14,511 14,511 54806 Town of Redcliff 865 4,903 1,000 1,000 54806 Vail Valley Foundation 8,726 3,408 3,486 3,486 54806 Greater Eagle Fire Protection District 51,683 15,508 16,439 16,439 54806 Western Eagle County Ambulance Dist. 35,703 35,263 24,000 24,000 54806 ECHMT 718 2,686 2,814 2,814 54806 Gypsum Fire District 3,929 7,547 - - 54806 Total 1,401,873 762,779 693,805 686,805 Departmental Fleet Maintenance Charges 54901 Administration - Nondepartmental 1,978 3,577 5,400 5,400 54901 IT - 420 - - 54901 Comm Dev- Building Inspection 1,107 2,414 2,414 2,414 54901 Police - Administration 3,529 4,780 4,780 4,780 54901 Police - Patrol 63,868 59,055 62,500 62,500 54901 Police - Investigations 1,706 1,749 1,749 1,749 54901 Engineering 1,549 5,092 5,092 5,092 54901 Public Works - Admin 1,382 1,075 2,200 2,200 54901 Public Works - Roads and Streets 195,167 146,794 206,000 206,000 54901 Public Works - Facilities Maintenance 12,647 7,908 7,908 7,908 54901 Public Works - Parks 81,308 78,390 84,800 84,800 54901 Town Center West Maintenance 12,312 7,691 24,400 12,000 54901 Recreation - Administration 6,790 6,435 6,435 6,435 54901 Transit - Operations 111,314 99,825 105,300 125,000 54901 Fleet Maintenance 35,527 24,750 42,500 42,500 54901 Equipment Replacement Fund - 6,992 6,992 6,992 54901 Total 530,184 456,947 568,470 575,770 Section II, Page 19 MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 Section II, Page 20 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Charges for Services - Continued: Washbay Charges: 54902 Administration 936 1,040 1,040 1,040 54902 IT - 520 - - 54902 Comm Dev - Building Inspection 936 1,040 1,040 1,040 54902 Police - Administration 468 520 520 520 54902 Police - Patrol 4,680 6,240 6,240 6,240 54902 Police - Investigations 468 520 520 520 54902 Public Works - Administration - - 450 450 54902 Public Works - Engineering 936 1,040 1,040 1,040 54902 Public Works - Roads and Streets 7,008 7,654 7,654 7,654 54902 Public Works - Facilities Maintenance 936 1,560 1,560 1,560 54902 Public Works - Parks 5,442 6,574 6,574 6,574 54902 Town Center West Maintenance 546 657 657 657 54902 Recreation -Administration 2,124 1,560 1,560 1,560 54902 Transit - Operations 14,883 15,983 17,380 18,880 54902 Fleet Maintenance 1,404 1,560 1,560 1,560 54902 ECO 2,225 5,875 5,875 5,875 54902 Vail Resorts Dial -a -Ride 14,945 - - - 54902 Beaver Creek Bus System 28,125 9,704 9,704 9,704 54902 Total 86,062 62,047 63,374 64,874 Section II, Page 20 MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 REVENUES Charges for Services Other Revenues Total Operating Revenues Other Sources Sales of Fixed Assets Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Capital Outlay: Fleet and Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Fund Summary I Original or Prev. Amend. Actual Budget 2010 2011 $ 369,323 $ 451,007 $ Final Revised Proposed Budget Budget 2011 2012 451,007 $ 447,199 369,323 451,007 451,007 447,199 (3,661) 54,000 65,000 37,200 199,110 199,110 260,000 (3,661) 253,110 264,110 297,200 365,662 704,117 715,117 744,399 - 501,810 463,410 460,961 71,251 129,404 153,944 62,775 91,179 42,618 26,000 75,156 162,430 673,832 643,354 598,892 203,232 30,285 71,763 145,507 1,684,496 1,884,411 1,887,728 1,959,491 $ 1,887,728 $ 1,914,696 $ 1,959,491 $ 2,104,998 Section II, Page 21 MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 Section II, Page 22 Revenue Detail Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Number Description 2010 2011 2011 2012 Charges for Services: Equipment Rental Charges 54904 Town Clerk $ 336 $ - $ - _ 54904 Town Manager 244 448 448 700 54904 Finance 299 429 429 398 54904 Information Systems 24,801 24,448 24,448 22,194 54904 Nondepartmental 6,611 10,262 10,262 12,396 54904 Comm Dev- Administration 294 1,050 1,050 743 54904 Comm Dev- Planning 236 1,163 1,163 1,904 54904 Comm Dev - Building Inspection 2,974 2,939 2,939 2,939 54904 Police - Administration 4,435 8,637 8,637 10,686 54904 Police - Patrol 73,933 70,835 70,835 80,675 54904 Police - Investigations 4,376 - - 5,244 54904 Engineering 3,848 2,741 2,741 2,741 54904 Public Works - Administration 600 - - _ 54904 Public Works - Roads and Streets 78,105 90,019 90,019 79,013 54904 Public Works - Facilities Maintenance 1,800 2,200 2,200 - 54904 Public Works - Parks 45,491 55,634 55,634 61,056 54904 Town Center West 5,055 16,540 16,540 18,199 54904 Transit 3,343 5,476 5,476 2,476 54904 Fleet Maintenance 5,276 4,575 4,575 4,575 54904 Recreation - Special Events 2,765 2,950 2,950 2,589 54904 Recreation - Administration 4,148 4,880 4,880 5,031 54904 Recreation - Aquatics 29,315 46,698 46,698 39,728 54904 Recreation - Fitness 29,427 47,935 47,935 54,725 54904 Recreation - Front Desk 427 - - - 54904 Recreation - Maintenance 39,476 48,247 48,247 35,739 54904 Recreation - Youth Programs - 221 221 221 54904 Recreation - Cabin 1,708 2,680 2,680 3,227 54000 Total Charges for Services 369,323 451,007 451,007 447,199 Other Revenues: 58205 Insurance Reimbursements - - - - Other Sources: 59101 Sale of Fixed Assets (3,661) 54,000 65,000 37,200 59303 Capital Lease Proceeds - 199,110 199,110 260,000 59000 Total Other Sources (3,661) 253,110 264,110 297,200 50000 TOTAL REVENUES $ 365,662 $ 704,117 $ 715,117 $ 744,399 Section II, Page 22 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: N/A Program: Fleet and Heavy Equipment #811 Account 2012 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Police Dept - Patrol: 66405 Radios and Communication Equipment 10,000 Mobile Radios 10,000 Public Works - Parks: Polartrack- replacement for John Deere Mower Unit #277 32,761 John Deere Tractor, Replacement for Unit #117 39,200 Public Works - TCW: Bobcat/Toolcat Replacement 66499 Other Machinery and Equipment 111,961 for Unit #273 40,000 Police Dept - Patrol: Chevrolet Tahoes (2), Replacement 66501 Automobiles and Light Duty Trucks 89,000 for Units #333 and #328 89,000 Public Works - Streets and Roads: Streetsweeper, Replacement for 66502 Heavy Trucks and Moving Equipment 260,000 Unit #106 260,000 88000 Total Capital Outlay $ 460,961 Fleet and Heavy Equipment Going to Auction In 2012: #277 John Deere Mower #117 John Deere Tractor #273 Bobcat Toolcat #333 Dodge Charger #317 Chev Tahoe #106 Johnston Sweeper Section II, Page 23 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: N/A Program: Recreation Equipment #812 Account 2012 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Recreation Center Aquatics: Jacuzzi Repair 10,000 Overhaul of Steam Unit 4,500 Maintenance: 66202 Building improvements 21,000 Removal and Replacement of Ext. Doors 6,500 Maintenance: 66404 Furniture and Fixtures 2,000 Swimsuit Water Extractor 2,000 Fitness: Pec Fly/ Rear Delt Station 5,595 Rotary Shoulder Press Station 5,295 Rotary Chest Press Station 5,395 Cabin: 66407 Athletic and Recreational Equipment 30,775 Paddleboats (6) 14,490 Maintenance: Wet/Dry Vacuum 1,000 66499 Other Machinery and Equipment 9,000 Scrubber 8,000 88000 Total Capital Outlay 62,775 Section II, Page 24 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section II, Page 25 Department: N/A Program: Computers and Office Equipment#813 Account 2012 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Systems: Storage Area Network 52,000 Cisco Switches 7,300 Administration- Town Manager: Laptop Computer for Town Manager 2,200 Police- Patrol: 2 MDT replacements 9,788 Recreation - Front Desk: 66402 Computers and Peripherals 75,156 Pass Printer Replacement 3,868 66000 Total Capital Outlay 75,156 Section II, Page 25 THIS PAGE INTENTIONALLY LEFT BLANK Section II, Page 26 ko"" D C ... rl 0 u � •N •�, U U � w o ,o P• p p ice ,/ 2 Z •� U o � ao Z�L E U x,0.1 c 40 oQ� Cl C C C4 cl Eo y y ko"" D C ... rl 0 u � •N •�, U U � o ,o ,� ice ,/ 2 Z •� U o ao U c 40 oQ� Cl C C4 cl Eo y y ci 0 0;; � •N U U � •N ,� ice ,/ 2 Z •� U o Town of Avon Departmental Budget Summary by Program 2012 Annual Budget General Government Total Department Budget by Program: Mayor and Town Council Boards and Commissions Town Attorney Town Clerk Municipal Court Town Manager Human Resources Community Relations Economic Development Nondepartmental Affordable Housing Total Sources of Funds: Direct Program Revenues: Liquor Licenses Business Licenses Sale of Maps and Publications Photocopying Charges License Hearing Fees Other Fees and Charges Village at (Avon) Municipal Services Municipal Court Revenues General Revenues Offset Affordable Housing Fund Total Full-time Employees (FTEs) $ 1,727,158 $ 1,795,745 $ 2,178,404 $ 1,737,809 -20.23% $ 116,019 $ 120,437 $ Original or Final 15,804 15,806 522,496 500,000 Prev. Amend. Revised Proposed 96,553 115,903 Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change 295,364 275,040 276,880 - 1,700 1,700 Personnel $ 717,515 $ 749,688 $ 777,032 $ 782,021 0.64% Commodities 25,790 23,020 23,037 23,037 0.00% Contract Services 609,711 593,274 943,999 517,715 -45.16% Other Operating Costs 349,871 406,624 411,197 413,536 0.57% Debt Service 17,238 17,239 17,239 - -100.00% Capital Outlay 7,033 5,900 5,900 1,500 -74.58% Total Department Budget by Program: Mayor and Town Council Boards and Commissions Town Attorney Town Clerk Municipal Court Town Manager Human Resources Community Relations Economic Development Nondepartmental Affordable Housing Total Sources of Funds: Direct Program Revenues: Liquor Licenses Business Licenses Sale of Maps and Publications Photocopying Charges License Hearing Fees Other Fees and Charges Village at (Avon) Municipal Services Municipal Court Revenues General Revenues Offset Affordable Housing Fund Total Full-time Employees (FTEs) $ 1,727,158 $ 1,795,745 $ 2,178,404 $ 1,737,809 -20.23% $ 116,019 $ 120,437 $ 147,413 11,908 15,804 15,806 522,496 500,000 850,000 92,567 94,027 96,553 115,903 126,441 126,473 230,446 234,596 235,805 199,405 207,649 207,707 143,050 220,051 220,067 295,364 275,040 276,880 - 1,700 1,700 $ 150,893 2.36% 15,306 -3.16% 400,000 -52.94% 99,307 2.85% 126,544 0.06% 231,544 -1.81% 211,374 1.77% 114,467 -47.99% 140,550 NA 246,124 -11.11% 1,700 0.00% $ 1,727,158 $ 1,795,745 $ 2,178,404 $ 1,737,809 -20.23% $ 7,574.00 $ 8,000.00 $ 7,500.00 $ 7,500.00 0.00% 20,175 22,000 20,000 20,000 0.00% 40 100 100 100 0.00% 237 300 300 300 0.00% 135 100 100 100 0.00% 2,254 1,250 1,250 1,250 0.00% - 356,698 356,698 356,698 0.00% 147,058 144,500 205,928 204,250 -0.81% 177,473 532,948 591,876 590,198 -0.28% 1,549,685 1,261,097 1,584,828 1,145,911 -27.69% - 1,700 1,700 1,700 0.00% $ 1,727,158 $ 1,795,745 $ 2,178,404 $ 1,737,809 -20.23% 5.75 5.75 5.75 5.75 Section III, Page A-2 GENERAL GOVERNMENT GENERAL GOVERNMENT LEGISLATIVE The Legislative branch of local government includes the TOWN COUNCIL, BOARDS & COMMISSIONS, TOWN ATTORNEY AND TOWN CLERK as an administrative support role. MAYOR AND TOWN COUNCIL The Town of Avon is a home rule community governed by a Home Rule Charter that was written by a Charter Commission made up of Avon citizens. The Charter provides for a sound and flexible framework for the governance of municipal government and establishes a council-manager form of government. The Town Council consists of a seven -member board elected at large on a non-partisan basis to serve four-year terms, overlapping. No member serves more than two consecutive four-year terms, but someone could be appointed then elected twice. The Mayor and Mayor Pro Tem are elected from within the Council for two-year terms. The Council is the legislative and governing body of the Town and has all legislative powers and functions of municipal government as governed by the adoption of the Home Rule Charter. The Council may take action through ordinances, resolutions and motions. The Town Council also has the authority per the Charter and State Statutes to create any BOARDS AND COMMISSIONS. The Town Council has appointed a PLANNING & ZONING COMMISSION, an URBAN RENEWAL AUTHORITY and a HISTORIC PRESERVATION ADVISORY COMMITTEE. The PLANNING & ZONING COMMISSION consists of seven members who serve two-year terms. The purpose of this Commission is to preserve and protect effective development in the Town based upon present and future needs. Their primary function is to ensure the preservation of the aesthetic quality of the environment through compliance with the zoning code and other related rules and regulations, specifically the Comprehensive Plan and Design Guidelines. The URBAN RENEWAL AUTHORITY was created in 2007 with the approval of Resolution No. 07-20 designating the Town Council as the Commissioners of the Authority and finding that one or more blighted areas exist in the Town and URA Resolution No. 07-01 approving the Bylaws of the duly organized body. The role of the Authority is to exercise the powers provided by State Statutes including the Urban Renewal Law, to acknowledge the blighted areas that exist within Avon and make improvements to such areas so that rehabilitation may be made in order to protect the public health, safety, morals and welfare of the residents of the Town. The HISTORIC PRESERVATION ADVISORY COMMITTEE consists of five registered electors or property owners who serve in two-year terms. The Commission members were first appointed in June 2005. The Commission was created and appointed to help promote public health, safe and welfare through the protection and preservation of the Town's historical and cultural heritage as represented by designated landmarks. The Mayor and Town Council review the activity that takes place during the last year as related to each committee. Recommendations were made on whether or not to continue the committee with the same goals, revise the goals based on current needs, or just eliminate a committee if no future activity was anticipated. The Council agreed to retain the Committees listed below for the year 2012 with the appointments identified. The Section III, Page A-3 GENERAL GOVERNMENT work session provides the forum for the committee members to provide updates and a chance for Council to discuss strategy and formulate any action on these priority topics. SUBJECT COUNCIL/STAFF ASSIGNMENT Meeting Frequency Other Governments & Multi -Jurisdictional Organizations, i.e. Other Towns, Cast, 1-70, Eagle County Managers/Mayor's Meetings, CML Policy Board Town Manager, Mayor and Mayor Pro Tem various times Beaver Creek Resort Bus & Operations Liaison Buz Reynolds, Todd Goulding, Larry Brooks Quarterly Upper Eagle Regional Water Authority QQ Water Committee Kristi Ferraro Alternate: Justin Hildreth Monthly 3-4 Times/Year Eagle County Open Space Advisory Committee (OSAC) Rich Carroll Monthly ECO Board Amy Phillips Alternate: Todd Goulding Quarterly Home Buyer's Assistance Committee (" HBAC") Sally Vecchio Annual meeting Channel 5 Amy Phillips Alternate: Dave Dantas Every other Month Town Housing Town Council (Housing Authority) Legal Subcommittee Kristi Ferraro, Eric Heil, Larry Brooks As Needed Sales & Marketing: ABA, WCTB, WF, Air Alliance, Beaver Creek Resort Marketing, Others Amy Phillips various times Community Development Subcommittee Dave Dantas, Chris Evans, Chris Green, Paul Anderson, Sally Vecchio, & Larry Brooks Quarterly Eagle County Economic Council Chris Evans, Todd Goulding 4 to 6 times/year Section III, Page A-4 GENERAL GOVERNMENT TOWN ATTORNEY The Town Attorney provides legal assistance to the Town Council and represents the Town in any legal actions. The Town Attorney serves in an advisory capacity and interprets federal, state and local laws as they pertain to the conduct of Town business. The Town also contracts with a local attorney who serves as the Town's prosecutor for Municipal Court. TOWN CLERK The Town Clerk's office is responsible for providing specific services related to the actions of the Mayor and Town Council in terms of maintaining the Town's official records, including but not limited to Avon's Municipal Code, making preparations for Town Council and Local Liquor Authority Board meetings, maintaining the minutes of all meetings and providing notifications to the public per the Town's Charter. The office is responsible for the administration of municipal elections that are held every two years. The office is also responsible for interacting with the business community to assist with business registration and liquor licensing. The Clerk's office also responds to any citizen inquiries concerning Town legislation. Section III, Page A-5 Town of Avon Line Item Detail Function: General Government/Legislative #110 Department: N/A Program: Mayor and Town Council #111 Account Final Number Account Description Actual Budget Budget Budget Percent 2010 2011 Personnel: 61121 PTS Wages 61207 Telephone Allowance 61302 PTS Pension 61401 FICA/Medicare 61501 Group Health and Life Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62801 Gifts and Awards 62000 Total Commodities Contract Services: 63203 Printing and Reproduction 63303 Photography Services 63000 Total Contract Services Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64104 Meeting Expense 64000 Total Other Operating Costs 60000 Total Expenditures Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change $ 51,000 $ 51,000 $ 51,000 $ 51,000 0.00% 480 480 480 480 0.00% 1,913 1,913 1,913 1,913 0.00% 717 774 774 774 0.00% 34,626 48,208 72,208 72,208 0.00% 4,600 3,960 5,940 7,200 21.21% 13 59 80 80 0.00% 102 154 154 154 0.00% 93,451 106,548 132,549 133,809 0.95% 881 - - - NA 881 - - - NA - 500 500 500 0.00% - 1,000 1,725 1,500 -13.04% 14,334 20.57% - - - 1,500 2,225 2,000 -10.11% 50 500 500 500 0.00% 21,637 11,889 11,889 14,334 20.57% - - 250 250 NA 21,687 12,389 12,639 15,084 19.34% $ 116,019 $ 120,437 $ 147,413 $ 150,893 2.36% Section III, Page A-6 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Function: General Government/Legislative Program: Town Council Account 2012 Number Account Name Budget Justification 63203 Printing and Reproduction 500 Miscellaneous Printing and Brochures 500 63303 Photography Services 1,500 Council Members 1,500 63000 Total Contract Services 2,000 64101 Travel, Training and Conference 500 Miscellaneous Travel 500 Water Quality (QQ) 1,900 Rural Resort Region 750 1-70 Coalition 1,300 CAST 2,500 64102 Dues, Licenses and Memberships 14,334 CML 7,884 64104 Meeting Expense 250 Miscellaneous Meeting Expense 250 64000 Total Other Operating Costs 15,084 Section III, Page A-7 Town of Avon Line Item Detail Function: General Government/Legislative #110 Department: N/A Program: Boards and Commissions #112 Other Operating Costs: 64104 Meeting Expenses 1,702 2,500 2,500 2,000 -20.00% 64000 Total Other Operating Costs 1,702 2,500 2,500 2,000 -20.00% 60000 Total Expenditures $ 11,908 $ 15,804 $ 15,806 $ 15,306 -3.16% Section III, Page A-8 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Services: 61121 PTS Wages $ 9,675 $ 12,600 $ 12,600 $ 12,600 0.00% 61302 PTS Pension 363 473 473 473 0.00% 61401 FICA/Medicare 146 190 190 190 0.00% 61509 Worker's Compensation 3 3 5 5 0.00% 61510 Unemployment Insurance 19 38 38 38 0.00% 61000 Total Personnel 10,206 13,304 13,306 13,306 0.00% Other Operating Costs: 64104 Meeting Expenses 1,702 2,500 2,500 2,000 -20.00% 64000 Total Other Operating Costs 1,702 2,500 2,500 2,000 -20.00% 60000 Total Expenditures $ 11,908 $ 15,804 $ 15,806 $ 15,306 -3.16% Section III, Page A-8 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page A-9 Function: General Government/Legislative Program: Boards and Commissions Account Number Account Name 2012 Budget Justification 64104 64000 Meeting Expenses Total Other Operating Costs 2,000 Food, P & Z Meetings 2,000 2,000 Section III, Page A-9 Town of Avon Line Item Detail Function: General Government/Legislative #110 Department: NIA Program: Town Attorney #113 Account Final Number Account Description Actual Budget Budget 2010 2011 Personnel: 61101 Regular Full-time Salaries 61201 Automobile Allowance 61301 FT Pension 61303 Wellness 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61507 Dental Insurance 61509 Workers Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62905 Books and Periodicals 62999 Office Supplies and Materials 62000 Total Commodities Contract Services: 63101 Legal Services 63000 Total Contract Services Other Operating Costs: 64201 Telephone 64206 Cellular and Paging 64301 Postage and Delivery Costs 64000 Total Other Operating Costs 60000 Total Expenditures Original or Final Prev. Amend. Revised Actual Budget Budget 2010 2011 2011 Proposed Budget Percent 2012 Change - N/A - N/A - - N/A 522,496 500,000 850,000 400,000 -52.94% 522,496 500,000 850,000 400,000 -52.94% - N/A - N/A - N/A - - - - N/A $ 522,496 $ 500,000 $ 850,000 $ 400,000 -52.94% Section III, Page A-10 N/A - - - - N/A - - - - N/A - - - - NIA - - - - N/A - - - - NIA - - - - N/A - - - - N/A - - - - N/A - - - - NIA - - - - N/A - - - - N/A - N/A - N/A - - N/A 522,496 500,000 850,000 400,000 -52.94% 522,496 500,000 850,000 400,000 -52.94% - N/A - N/A - N/A - - - - N/A $ 522,496 $ 500,000 $ 850,000 $ 400,000 -52.94% Section III, Page A-10 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Function: General Government/Legislative Program: Town Attorney Account Number Account Name 2012 Budget Justification 63101 63000 Legal Services Total Contract Services 400,000 Town Attorney General Legal Services 250,000 Litigation 150,000 400,000 Section III, Page A-11 Town of Avon Line Item Detail Function: General Government/Legislative #110 Department: N/A Program: Town Clerk #115 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change 64101 Personnel: 1,212 1,700 1,700 1,700 0.00% 61101 Regular Full-time Salaries $ 64,405 $ 63,105 $ 63,105 $ 63,749 1.02% 61151 Overtime Wages 123 - - - NA 61201 Automobile Allowance 1,440 1,440 1,440 1,440 0.00% 61301 FT Pension 4,337 5,679 5,679 7,012 23.47% 61304 Employee Assistance Program 19 19 19 19 0.00% 61401 FICA/Medicare 933 936 936 945 0.96% 61501 Group Health and Life Insurance 7,608 9,857 9,857 9,620 -2.40% 61505 Long-term Disability Insurance 421 411 411 392 -4.62% 61506 Short-term Disability Insurance 275 271 271 274 1.11% 61507 Dental Insurance 763 792 792 960 21.21% 61509 Worker's Compensation 79 73 99 100 1.01% 61510 Unemployment Insurance 137 194 194 196 1.03% 61000 Total Personnel 80,540 82,777 82,803 84,707 2.30% Commodities: 62905 Books and Periodicals 3,293 3,000 3,000 3,000 0.00% 62999 Office Supplies and Materials 602 500 500 500 0.00% 62000 Total Commodities 3,895 3,500 3,500 3,500 0.00% Contract Services: 63304 Computer Services and Support 480 750 750 750 0.00% 63504 R&M - Office Equipment 330 250 250 250 0.00% 63999 Other Contract Services 300 1,000 1,000 1,000 0.00% 63000 Total Contract Services 1,110 2,000 2,000 2,000 0.00% Section III, Page A-12 Other Operating Costs: 64101 Travel, Training and Conference 1,212 1,700 1,700 1,700 0.00% 64102 Dues, Licenses and Memberships 290 350 350 350 0.00% 64103 Mileage Reimbursement - 100 100 100 0.00% 64201 Telephone 46 100 100 100 0.00% 64301 Postage and Delivery 95 100 100 100 0.00% 64302 Recording Fees 174 250 250 250 0.00% 64305 Election and Registration Costs 2,335 - 2,500 2,500 0.00% 64402 Equipment Replacement Charges 336 - - - NA 64901 Advertising and Legal Notices 2,534 2,500 2,500 2,500 0.00% 64000 Total Other Operating Costs 7,022 5,100 7,600 7,600 0.00% Capital Outlay: 66402 Computers and Peripherals - 650 650 1,500 130.77% 66000 Total Capital Outlay - 650 650 1,500 100.00% 60000 Total Expenditures $ 92,567 $ 94,027 $ 96,553 $ 99,307 2.85% Section III, Page A-12 TOWN OF AVOW DETAILED BUDGET REQUESTS 2012 Department: General Government/Legislative Program: Town Clerk Account 2012 Number Account Name Budget Justification 62905 Books & Periodicals 3,000 Codification of Ordinances 3,000 62999 Office Supplies & Materials 500 Supplies Specific to Clerk 500 62000 Total Commodities 3,500 63304 Computer Services and Support 750 Municipal Code Hosting 750 63504 R&M Office Equipment & Computers 250 Printer Repairs and Maintenance 250 63999 Other Contract Services 1,000 Archives, Scanning, Document Storage 1,000 63000 Total Contract Services 2,000 CML Conference, CGFOA / Clerks Fall 64101 Travel, Training and Conference 1,700 Conference, Clerks Institute 1,700 International Institute of Municipal Clerks Colorado Municipal Clerks Assoc. 64102 Memberships & Dues 350 for Clerk and Deputy 350 64103 Mileage Reimbursement 100 Miscellaneous Town Errands 100 64201 Telephone 100 Long -Distance Charges 100 64301 Postage & Delivery 100 Fed Ex and UPS Charges 100 County Recording Fees and Motor Vehicle 64302 Recording Fees 250 Registrations 250 64305 Election and Registration Costs 2,500 Coordinated Candidate Election 2,500 64901 Advertising 2,500 Public Notices 2,500 64000 Total Other Operating Costs 7,600 66402 Computers and Peripherals 1,500 Laptop 1,500 66000 Total Capital Outlay 1,500 Section III, Page A-13 GENERAL GOVERNMENT GENERAL GOVERNMENT JUDICIAL SERVICES PROVIDED By MUNICIPAL COURT The Court hears violations of the Town of Avon Ordinances. The vast majority of people who have contact with the judiciary do so at the municipal level. This underscores the importance of the municipal courts and allows them to be more responsive to the culture in their community. SIGNIFICANT BUDGET ISSUES The Municipal Court's Budget is short and straightforward and there are no significant budget issues for 2012. Municipal Court has become sustainable in light of the fact that the revenues collected in the past two years have covered the operational expenditures of the court. The court revenues have been on the rise due to increased police activity related to traffic infractions. There are several factors that do impact the budget: Translation Costs: There is an increased demand for different language translators in Court. There is additional time required to process each case requiring a translator. 13 The impact on the court from illegal aliens has significantly increased. Factors determining caseload and revenue levels: The Police Department and its stability. ■ The enforcement posture of the Police Department. The number of people living in and visiting Avon. ® The opening of new businesses in Avon. ACCOMPLISHMENTS There has been installed a security system in the Council/Court Room and Court Clerk's office that dials directly to 911 Dispatch offices which provides for safer measures in case of emergencies. As well the Avon Court provides a fair forum for the cases it hears. The Court works to accomplish: Access to justice for all parties. Expedition and timeliness. ® Equity, fairness and integrity. ■ Public trust and confidence. The Avon Court will work to continue to achieve these goals. FUTURE OUTLOOK The Court continues to handle the caseload scenarios and has not modified its operations even through the downturn in the economy. When there is the addition of new commercial and residential areas there will be impacts to the Court and its operation. Court activity level has slightly increased when compared with the last couple of years. For the next budget year the Court will operate under the same format as in previous years. Section III, Page A-14 Town of Avon Line Item Detail Function: General Government/Judicial #120 Department: N/A Division/Program: Municipal Court #121 Account Actual Number Account Description 2010 61000 Total Personnel Commodities: 62999 Office Supplies and Materials 62000 Total Commodities Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61151 Overtime Wages 61201 Automobile Allowance 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62999 Office Supplies and Materials 62000 Total Commodities 63000 Total Contract Services Original or Contract Services: 63101 Legal Services 63199 Other Professional Services 63202 Jury Fees 63203 Printing and Reproduction Services 63304 Computer Services and Support 63999 Other Contract Services 63000 Total Contract Services Original or Final Prev. Amend. Revised Proposed Budget Budget Budget Percent 2011 2011 2012 Change $ 58,337 $ 57,443 $ 57,443 $ 58,030 1.02% 20,253 19,963 19,963 19,963 0.00% 12 - - - NA 360 360 360 360 0.00% 3,897 5,170 5,170 6,383 23.46% 759 749 749 749 0.00% 26 26 26 26 0.00% 1,152 1,138 1,138 1,147 0.79% 11,974 13,434 13,434 13,107 -2.43% 558 532 532 485 -8.83% 256 255 255 257 0.78% 1,214 1,089 1,089 1,320 21.21% 93 89 121 122 0.83% 166 233 233 235 0.86% 99,057 100,481 100,513 102,184 1.66% 211 500 500 500 0.00% 211 500 500 500 0.00% 11,830 18,500 18,500 18,500 0.00% 500 750 750 750 0.00% - 250 250 250 0.00% 450 500 500 500 0.00% 653 700 700 700 0.00% 2,778 2,500 2,500 2,500 0.00% 424 660 660 660 0.00% 16,211 23,200 23,200 23,200 0.00% Section III, Page A-15 Other Operating Costs: 64101 Travel, Training and Conference 364 500 500 500 0.00% 64102 Dues, Licenses and Memberships - 75 75 75 0.00% 64201 Telephone 60 85 85 85 0.00% 64000 Total Other Operating Costs 424 660 660 660 0.00% Capital Outlay 66402 Computers & Peripheral - 1,600 1,600 - NA 66000 Total Capital Outlay - 1,600 1,600 - NA 60000 Total Expenditures $ 115,903 $ 126,441 $ 126,473 $ 126,544 0.06% Section III, Page A-15 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Function: General Government/Judicial Program: Municipal Court Account 2012 Number Account Name Budget Justification 61121 PTS Wages 19,963 Municipal Judge (full salary X 12 months) 19,963 62999 Office Supplies and Materials 500 Supplies Specific to Court 500 62000 Total Commodities 50o 63101 Legal Services 18,500 Municipal Court Legal Services 18,500 63199 Other Professional Services 750 Indigent Attorney Fees 750 63202 Juror and Witness Fees 250 Jury Trial Requests 250 63203 Printing and Reproduction 500 Court Forms 500 63304 Computer Services and Support 700 Sleuth Maintenance 700 Translation Svc: 9 days X $200/day+$500 63999 Other Contract Services 2,500 Archives, Miscellaneous Services 2,500 63000 Total Contract Services 23,200 CAMCA; Sleuth Software Training 64101 Travel, Training and Conferences 500 Colorado Assn. of Municipal Court Clerks 500 64102 Dues, Licenses and Memberships 75 Colorado Assn of Municipal Court Clerks 75 64201 Telephone 85 Long -Distance Charges 85 64000 Total Other Operating Costs 660 Section III, Page A-16 GENERAL GOVERNMENT GENERAL GOVERNMENT EXECUTIVE SERVICES PROVIDED BY THE EXECUTIVE BRANCH Avon's Town Administration consists of various programs providing administrative services and support to the town council, general public and employees of the Town of Avon. The divisions within this branch include TOWN MANAGER, TOWN CLERK, HUMAN RESOURCES AND COMMUNITY RELATIONS. THE TOWN MANAGER is the Chief Executive and Administrative Officer who is responsible for enforcing the laws and ordinances of the Town, oversight of all town personnel, the annual budget to Council, enforces all terms and conditions imposed in favor of the Town in any contract or public utility franchise, attends Council meetings and participates in discussions with the Council in an advisory capacity, and establishes a system of accounting and auditing for the Town which shall reflect, in accordance with generally accepted accounting principles, the financial condition and financial operation of the Town. The Town Manager assists in the management and implementation of projects and programs that help create the vision the Town Council has adopted as outlined in the various town documents. THE TOWN CLERK'S office provides administrative support to the Town Council and Town Manager's office. The specific role of the clerk's office is outlined in the Legislative section of the budget document. THE HUMAN RESOURCES office oversees all employee related functions including: recruiting, hiring, retention, compensation and benefits, compliance with federal & state regulations, and risk management. The Town's Employee, Safety and Supervisor's Handbooks provide the town's policies and procedures for managing the employees and the organization. Specifically the program provides the following services to the employees of Avon: RECRUITING: Manages all job postings and job ads, maintains job web page, manages job applications, helps with interviewing, and performs police background checks. HIRING, COMPENSATION & BENEFITS. Responsible for new hire orientations, benefits administration, maintains policy handbooks, performs annual market compensation surreys, maintains performance evaluations, responsible for compensation administration, reviews and recommends position tracking and classification changes, maintains the personnel files, and administers the various programs provided part-time and full time employees. COMPLIANCE WITH FEDERAL & STATE REGULATIONS: Ensures that the Town complies with FLSA and all other state and Federal labor laws, administers FMLA, conducts internal investigations, is clearing house for corrective action and terminations and administers all associated paperwork, conducts exit interviews. RISK MANAGEMENT: Oversees and provides day-to-day support for the town's risk management arena, oversees Safety Committee, coordinates safety training, files property, liability, and workers compensation claims and renewal applications, and handles unemployment claims to name a few of the HR functions. THE COMMUNITY RELATIONS office plays a crucial role in communicating with the Town of Avon residents through the accurate and consistent flow of public information and promotion of special events to the media and the Town's various constituencies. The "Communications Plan" adopted in 2010 which outlines the town's communication goals, objectives, and tactics, is the premise of how the town hopes to "build community through communications". The Community Relations Officer is responsible for implementing those aspects outlined in this plan as well as provides oversight with the following services: press releases, Town's website, newsletters, and other various media & promotional brochures. In addition, the Community Relations Officer works directly with the general public to address any questions or concerns and/or to provide information as requested. Section III, Page A-17 GENERAL GOVERNMENT 2011 ACCOMPLISHMENTS FOR EACH PROGRAM TOWN MANAGER: Regional Joint Meetings with Local Governments ■ Met with Eagle County and Town of Vail to discuss regional topics of concerns, including regional transit and land planning efforts Federal Projects ■ Monitored Participation in United States Forest Service Multi -Party Land Exchange ■ Monitored United States Forest Service Travel Management Plan Modifications with local input provided on changes that would impact area trails Community Development Projects ■ Legislation addressing regulations associated with special review uses and temporary uses ■ Continue with Design & Implementation of the 1-70 Transportation Operations Facility Project at the Swift Gulch location ■ Forwarded "Avon Sustainable Transit Project" Ballot Question to November Election for funding the project with sales tax increase ■ Active special events calendar that drew national and international attention, i.e. USA Pro Cycling Challenge, Snowball Music Festival ■ Completion of "Community Heat Recover Project' that was a result of a partnership between State of Colorado Department of Local Affairs, Eagle River Water & Sanitation District and Town of Avon ■ Adoption of Noxious Weeds Management Plan and Regulations ■ Participation in drafting the Eagle County Economic Development Plan for the State of Colorado Miscellaneous Legislation and Avon Code Updates ■ Legislation adopting Traffic Model Code & more restrictive seatbelt regulations ■ Submitted Charter Amendments to the November election that would address outdated language and provide more current charter language Budget Reduction Programs ■ Monitored and managed the financial environment for the town in light of the continued downturn in the economy, reduced property valuations and legal costs related to pending litigation Urban Renewal Authority ■ Continue to address "Main Street Plan" with implementation of numerous capital improvements to the area, i.e. tree removal, improvements to town property used by local businesses, creation of improved public spaces Village at Avon ■ Managed pending litigation Water Rights Active participation and funding of agencies and groups that provide information related to the water quality of the Eagle River TOWN CLERK: ■ Continue to scan documents to records repository software, laserfiche ■ Assisted with upgrade to the VoIP Phone System ■ Successfully administered coordinated mail ballot election with Eagle County HUMAN RESOURCES: Budget Management Monitored numerous cost saving measures for Personnel & Benefits Program that resulted in direct cost savings measures, i.e. instated an employee dependent coverage premium for health care coverage Section III, Page A-18 GENERAL GOVERNMENT Recruiting & Hiring ■ Hired two new Police Officers, Recreation Front Desk Supervisor & Aquatics Coordinators, Pool Coordinators, and Parks Maintenance Worker Compensation & Benefits ■ Reviewed Medical Insurance Plan and adopted Amendments to the Plan that ensure Federal Health Care Reform Compliance ■ Continue to revise Job Descriptions across departments Compliance with Federal & State regulations: • Revised "Employee Handbook" distributed to employees with updates & revisions to various employment law topics Revised "Alcohol & Drug Policy & Procedures which created an updated and more user friendly document as well as offered related training for supervisors Created a "Limited English Proficiency Policy & Procedures" and "Equal Employment Opportunity & Civil Rights Policy & Procedures" Documents to comply with Federal Funding Requirements Employee Relations ■ Awarded Town of Avon Certificates Recognizing Employees for Years of Service & Life Saving Awards Risk Management ■ Received CIRSA's "Safety Champion Award" for 2010 Award for its active and successful loss prevention program a Implemented Avon "Safety Recognition Program" that creates an environment for rewarding employees for its positive safety culture and practices Is Implemented "Safe Driver" Program in an effort to reduce driving incidents Miscellaneous Programs ■ Offered support to employees regarding their health and retirement benefits by hosting an annual "Benefits Fair" • Coordinated Retirement Board Elections and reviewed with the board suggested Retirement Plan Amendments MUNICIPAL COURT: ■ Municipal Court has become sustainable in light of the revenues which have been collected cover the operational expenditures ■ Installed Security System in Council/Court Room and Court Clerk's Office that dials directly to 911 Dispatch offices which provides for safer measures in case of emergencies. COMMUNITY RELATIONS: ■ Published issue -specific communications campaigns soliciting community involvement and feedback Published press releases addressing relevant topics, special events, Council actions, etc.; over 120 distributed to the press and e-mail subscribers to date Published the "State of the Town Report" and the "Avon Ambassador" electronically resulting in significant savings in printing costs and consistent with Avon's "GREEN" initiatives ■ Managed Town's website implementing improvements that resulted in efficiency in use of the site as well as design and content enhancements. Initiated website redesign project for 2012. Improved web streaming of council meetings Generated Town Social Media policy and procedures that will help in initiating related social media practices Fostered town relationships with other organizations in the Valley. Outreached to and cooperated with the Vail Valley Foundation, Vail Valley Partnership, the Town of Vail and the Avon Business Association on various initiatives ■ Managed marketing and public relations efforts for the USA Pro Cycling Challenge in cooperation with the Vail / Avon Local Organizing Committee Collaborated on numerous USA Pro Challenge promotion activities which included press releases, TV -8 appearance, TV, radio and print advertising, web -marketing, and cooperating with regional and national public relations firms and tourism organizations Continued to participate and work with Eagle County Public Information Officer group on collaborative valley -wide efforts Section III, Page A-19 GENERAL GOVERNMENT Continued to train and prepare for incidents involving local, state, national media. Received training in Incident Command System and National Incident Management System in an effort to become more proficient in active emergency response scenarios as the community relations officer FUTURE PRIORITIES FOR EACH PROGRAM TOWN CLERK'S OFFICE includes the following: • Continue to coordinate the implementation of the Records Management Program with other administrative departments, i.e. engineering, community development, finance • Evaluate Town Code language on business registration and liquor license with town attorney to ensure compliance with state regulations HUMAN RESOURCES OFFICE includes the following: • Enhance "New -Hire Orientation On -boarding" Program • Obtain Employee Feedback: Design an employee survey to help HR improve on our effectiveness • Enhance Employee Recognition Programs • Enhance & ensure Professional Development Opportunities: Organize quarterly HR/Supervisor training session to discuss Employment Law concerns Conduct quarterly in-house town wide safety training venues and promote online safety training • Continue E -Gov efforts through the development of the Town's intranet module as part of the website to help keep employees informed • Continue to review programs and efforts that help the town recruit, retain, and reward employees • Ensure that the town offers a "competitive" compensation and benefits plan MUNICIPAL COURT includes the following: Continue to coordinate with police department to ensure efficient operations between court functions and police efforts COMMUNITY RELATIONS OFFICE includes the following: 13 Website redesign to achieve better efficiency and improve design and content Continue to grow email list to improve direct communication with constituent groups Continue to prepare and train for major media event using the incident command structure Work with PIO group, Vail Valley Foundation and Vail Valley Partnership on collaborative valley -wide efforts Continue to increase Avon's publicity through articles, marking materials, press releases, advertisements, and social media Produce a Town of Avon brochure and Avon Community Guide Develop relationships with Spanish media ■ Establish a social media presence SIGNIFICANT BUDGET ISSUES AND FUTURE OUTLOOK The Town continues to respond to the slow economy in its efforts to streamline programs and staffing levels. Once again there are no new general government programs. Each division within administration continues to strive towards serving its internal and external customer in an exceptional manner. Balancing expenditures to revenue streams continue to be challenging and as revenue begins to recover, there will be a reinstatement of the programs that were implemented to achieve cost savings, i.e. salary reduction and furlough program. The Town will also continue to monitor and alter its health plan in a conservative manner with the understanding that it continues to offer a comprehensive benefits package in order to attract, recruit and retain highly skilled employees in this tight market. The Town of Avon remains committed to our employees as they are our most important asset. Section III, Page A-20 Town of Avon Line Item Detail Function: General Government/Executive #130 Department: N/A Program: Town Manager #131 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 171,260 $ 174,637 $ 174,637 $ 168,342 -3.60% 61151 Overtime Wages 62 - - - NA 61201 Automobile Allowance 12,000 12,000 12,000 12,000 0.00% 61301 FT Pension 11,967 14,406 16,008 18,518 15.68% 61304 Employee Assistance Program 29 29 29 29 0.00% 61401 FICA/Medicare 133 132 132 134 1.52% 61501 Group Health and Life Insurance 12,834 16,008 15,053 14,694 -2.38% 61505 Long-term Disability Insurance 655 651 651 582 -10.60% 61506 Short-term Disability Insurance 654 670 670 670 0.00% 61507 Dental Insurance 1,265 1,188 1,188 1,440 21.21% 61509 Workers Compensation 1,188 1,132 1,694 1,652 -2.48% 61510 Unemployment Insurance 350 545 545 533 -2.20% 61000 Total Personnel 212,397 221,398 222,607 218,594 -1.80% Commodities: 62999 Office Supplies and Materials 143 200 200 200 0.00% 62000 Total Commodities 143 200 200 200 0.00% Contract Services: 63999 Other Contract Services 6,732 5,000 5,000 5,000 0.00% 63000 Total Contract Services 6,732 5,000 5,000 5,000 0.00% Other Operating Costs: 64101 Travel, Training and Conference 1,307 1,100 1,100 1,100 0.00% 64102 Dues, Licenses, and Memberships 75 100 100 100 0.00% 64104 Meeting Expenses 1,509 2,000 2,000 2,000 0.00% 64201 Telephone 66 250 250 250 0.00% 64206 Cellular and Paging 2,536 2,000 2,000 2,000 0.00% 64301 Postage and Delivery Costs - 100 100 100 0.00% 64402 Equipment Replacement Charges 244 448 448 700 56.25% 64902 Financial Support, Donations, and Contributions - 1,500 1,500 1,500 0.00% 64000 Total Other Operating Costs 5,737 7,498 7,498 7,750 3.36% Capital Outlay: 66402 Computers and Peripherals 361 500 500 - -100.00% 66404 Furniture and Fixtures 5,076 - - - NA 66000 Total Capital Outlay 5,437 500 500 - -100.00% 60000 Total Expenditures $ 230,446 $ 234,596 $ 235,805 $ 231,544 -1.81% Section III, Page A-21 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Function: General Government/Executive Program: Town Manager Account 2012 Number Account Name Budget Justification 62999 Office Supplies and Materials 200 Various Office Supplies 200 62000 Total Commodities 200 63999 Other Contract Services 5,000 Managers Contingency 5,000 63000 Total Contract Services 5,000 64101 Travel, Training and Conference 1,100 Miscellaneous Travel 1,100 64102 Dues, Licenses and Memberships 100 CCMA 100 64104 Meeting Expenses 2,000 Business Meetings 2,000 64201 Telephone 250 Long Distance Charges 250 64206 Cellular & Paging 2,000 Communications software/hardware 2,000 64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery Charges 100 64402 Equipment Replacement Charges 700 Annual Equipment Rental Charges 700 Financial Support, Donations, and Managers Discretionary Account for 64902 Contributions 1,500 In-kind Services 1,500 64000 Total Other Operating Costs 7,750 Section III, Page A-22 Town of Avon Line Item Detail Function: General Government/Executive #130 Department: N/A Program: Human Resources #132 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 142,204 $ 139,741 $ 139,741 $ 141,167 1.02% 61151 Overtime Wages 463 - - - NA 61201 Automobile Allowance 1,800 1,800 1,800 1,800 0.00% 61301 FT Pension 9,532 12,577 12,577 15,528 23.46% 61304 Employee Assistance Program 46 46 46 46 0.00% 61401 FICA/Medicare 2,024 2,052 2,052 2,073 1.02% 61501 Group Health and Life Insurance 19,842 23,370 23,370 22,806 -2.41% 61505 Long-term Disability Insurance 1,033 1,023 1,023 945 -7.62% 61506 Short-term Disability Insurance 613 603 603 609 1.00% 61507 Dental Insurance 1,978 1,881 1,881 2,280 2121% 61509 Worker's Compensation 172 161 219 221 0.91% 61510 Unemployment Insurance 304 425 425 429 0.94% 61000 Total Personnel 180,011 183,679 183,737 187,904 2.27% Commodities: 62905 Books and Periodicals 2,089 1,820 1,820 1,820 0.00% 62999 Office Supplies and Materials 743 900 900 900 0.00% 62000 Total Commodities 2,832 2,720 2,720 2,720 0.00% Contract Services: 63203 Printing and Reproduction Services - 300 300 300 0.00% 63205 Police Checks 2,930 2,500 2,500 2,500 0.00% 63504 R&M - Office Equip & Computer 75 250 250 250 0.00% 63999 Other Purchased and Contract Services 2,686 3,000 3,000 3,000 0.00% 63000 Total Contract Services 5,691 6,050 6,050 6,050 0.00% Other Operating Costs: 64101 Travel, Training and Conference 708 2,500 2,500 2,500 0.00% 64102 Dues, Licenses and Memberships 4,820 5,000 5,000 5,000 0.00% 64103 Mileage Reimbursement - 200 200 200 0.00% 64104 Meetings 1,205 1,500 1,500 1,500 0.00% 64201 Telephone 65 200 200 200 0.00% 64206 Cellular and Paging 863 1,200 1,200 1,200 0.00% 64301 Postage and Delivery Costs - 100 100 100 0.00% 64901 Advertising and Legal Notices 1,814 4,000 4,000 4,000 0.00% 64000 Total Other Operating Costs 9,475 14,700 14,700 14,700 0.00% Capital Outlay: 66402 Computes and Peripherals 1,396 500 500 - -100.00% 66000 Total Capital Outlay 1,396 500 500 -100.00% 60000 Total Expenditures $ 199,405 $ 207,649 $ 207,707 $ 211,374 1.77% Section III, Page A-23 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: General Government/Executive Program: Human Resources Account 2012 Number Account Name Budget Justification Safety Publications/Training Materials What's New in Bene's and Compensation Online publications for State/Federal Laws Top Health Newsletter 62905 Books and Publications 1,820 Other HR Publications 1,820 62999 Office Supplies and Materials 900 Miscellaneous HR office Supplies 900 62000 Total Commodities 2,720 63203 Printing and Reproduction Charges 300 Various Printing 300 63205 Police Checks 2,500 Police Background Checks for All Depts. 2,500 63504 R&M - Office Equipment and Computers 250 Printer Repair and Maintenance 250 Townwide Training - Mtn States, CIRSA, and Pinnacol 63999 Other Contract Services 3,000 Scanning Services 3,000 63000 Total Contract Services 6,050 64101 Travel, Training and Conference 2,500 SHRM Annual Conference 2,500 SHRM - $300, IPMA - $200, HCHRA - $100 64102 Dues, Licenses and Memberships 5,000 Mountain States Employers Council 5,000 64103 Mileage Reimbursement 200 Staff Travel 200 64104 Meetings 1,500 Food & Bevs for Meetings/Safety Lunches 1,500 64201 Telephone 200 Long Distance Charges 200 64206 Cellular and Paging 1,200 Communications software/hardware 1,200 64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery Charges 100 Vail Daily, La Tribuna, Vail Trail, Denver Post 64901 Advertising and Legal Notices 4,000 Classified Advertising for Job Ads 4,000 64000 Total Other Operating Costs 14,700 Section III, Page A-24 Function: General Government/Executive #130 Department: N/A Program: Community Relations #133 Account Number Account Description 61000 Total Personnel Personnel: 61121 PTS Wages 61122 PTS Bonuses 61302 PTS Pension 61401 FICA/Medicare 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel 63000 Total Contract Services Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64201 Telephone 64206 Cellular and Paging 64301 Postage and Delivery Costs 64901 Advertising and Legal Notices 64902 Financial Support 64903 Economic Development 64904 Operating Fees, Assessments and Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66404 Furniture and Fixtures 66000 Total Capital Outlay Town of Avon Line Item Detail Original or Commodities: 62904 Software 62999 Office Supplies and Materials 62000 Total Commodities 45 Contract Services: 63203 Printing and Reproduction 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64201 Telephone 64206 Cellular and Paging 64301 Postage and Delivery Costs 64901 Advertising and Legal Notices 64902 Financial Support 64903 Economic Development 64904 Operating Fees, Assessments and Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66404 Furniture and Fixtures 66000 Total Capital Outlay Town of Avon Line Item Detail Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change $ 39,258 $ 38,675 386 599 1,487 1,473 596 591 45 45 81 118 $ 38,675 $ 38,675 0.00% 599 599 0.00% 1,473 1,473 0.00% 591 591 0.00% 61 61 0.00% 118 118 0.00% 41,853 41,501 41,517 41,517 0.00% 29 - - - NA 131 100 100 100 0.00% 160 100 100 100 0.00% 1,968 3,300 3,300 5,300 60.61% 15,326 15,100 15,100 20,000 32.45% 17,294 18,400 18,400 25,300 37.50% 550 1,100 1,100 1,100 0.00% 1,075 500 500 450 -10.00% 124 100 100 100 0.00% 18 100 100 100 0.00% 142 100 100 300 200.00% 631 1,500 1,500 1,500 0.00% 625 2,000 2,000 2,000 0.00% 6,000 - - - NA 43,500 90,000 90,000 - NA 30,878 62,000 62,000 42,000 -32.26% 83,543 157,400 157,400 47,550 -69.79% - 2,650 2,650 - -100.00% 200 - - - NA 200 2,650 2,650 - -100.00% 60000 Total Expenditures $ 143,050 $ 220,051 $ 220,067 $ 114,467 -47.99% Section III, Page A-25 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: General Government/Executive Program: Community Relations Account 2012 Number Account Name Budget Justification 61121 PTS Wages 38,675 25 Hours X 52 Weeks X $29.75/hr 38,675 61122 PTS Bonuses 599 1 X $599 599 62999 Office Supplies and Materials 100 Various Supplies 100 62000 Total Commodities 100 Printing/Photography 4,000 63203 Printing and Reproduction 5,300 Avon Ambassador 2x/yr @ $650 1,300 63999 Other Contract Services 20,000 Website Hosting, Adds and Changes 20,000 63000 Total Contract Services 25,300 64101 Travel, Training and Conference 1,100 Police Media Training, 3CMA Conference 1,100 64102 Dues, Licenses and Memberships 450 3CMA 450 64103 Mileage Reimbursement 100 Staff Travel 100 64201 Telephone 100 Long Distance Charges 100 64206 Cellular and Paging 300 Cell Phone Data Service 300 64301 Postage and Delivery 1,500 Avon Ambassador 1,500 Construction Updates 64901 Advertising and Legal Notices 2,000 General Town Info 2,000 64904 Operating Fees, Assessments and Charges 42,000 Channel 5 - 2% Franchise Fee Collections 42,000 64000 Total Other Operating Costs 47,550 Section III, Page A-26 Town of Avon Line Item Detail Function: General Government(Executive #130 Department: NA Program: Economic Development #134 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 61000 Total Personnel Services Personnel Services: 61101 Regular Full-time Salaries 61151 Overtime Wages 61201 Automobile Allowance 61301 FT Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Services 63000 Total Contract Services Contract Services: 63102 Audit and Accounting Services 63199 Other Professional Services 63203 Printing and Reproduction Services 63304 Computer Services and Support 63504 R & M - Office Equipment 63000 Total Contract Services 64000 Total Other Operating Costs 60000 Total Expenditures - $ Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64104 Meeting Expenses 64399 Other Administrative Fees 64402 Equipment Replacement Charges 64902 Financial Support, Donations and Cont. 64903 Economic Development 64000 Total Other Operating Costs 60000 Total Expenditures - $ - NA - - NA - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - NA - NA 19,000 NA - - NA - NA - - NA _ - - 19,000 NA - NA 550 NA - - NA - - NA - - NA - - NA - 31,000 NA - 90,000 NA 121,550 NA $ - $ - $ - $ 140,550 NA Section III, Page A-27 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: General Government/Executive Program: Economic Development Account 2012 Number Account Name Budget Justification 63999 Other Professional Services 19,000 Contingency 19,000 63000 Total Contract Services 19,000 64102 Dues, Licenses and Memberships 550 Vail Valley Partnership 550 Vail Valley Partnership: Sports and Event Coalition 15,000 Financial Support, Donations MTRiPs 10,000 64902 and Contributions 31,000 Airplanners 6,000 Marketing Funding: VVF - 2012 Birds of Prey 40,000 64903 Economic Development 90,000 VVF - 2015 World Alpine Championships 50,000 64000 Total Operating Costs 121,550 Section III, Page A-28 Town of Avon Line Item Detail Function: General Government/Finance and Administration #140 Department: N/A Program: Nondepartmental #149 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Commodities: 62401 Gasoline $ 1,160 $ 1,500 $ 1,517 $ 1,517 0.00% 62802 Food and Beverage 4,642 4,500 4,500 4,500 0.00% 62999 Office Supplies and Materials 11,866 10,000 10,000 10,000 0.00% 62000 Total Commodities 17,668 16,000 16,017 16,017 0.00% Contract Services: 63203 Printing and Reproduction Services 2,027 2,500 2,500 2,500 0.00% 63504 R&M - Office Equipment 8,503 7,080 7,080 7,100 0.28% 63603 Rental - Office Equipment 13,218 11,344 11,344 9,365 -17.45% 63999 Other Contract Services 16,429 16,200 16,200 16,200 0.00% 63000 Total Contract Services 40,177 37,124 37,124 35,165 -5.28% Other Operating Costs: 64104 Meeting Expenses 1,021 1,000 1,000 1,000 0.00% 64201 Telephone 18,297 18,000 18,000 18,918 5.10% 64206 Cellular and Paging 456 - - - NA 64301 Postage 2,588 6,500 6,500 6,500 0.00% 64303 Treasurers Fees 43,618 44,048 44,048 34,926 -20.71% 64307 Bank Service Charges and Credit Card Fees - 250 250 250 0.00% 64401 Fleet Maintenance Charges 1,978 3,577 5,400 5,400 0.00% 64402 Equipment Replacement Charges 6,611 10,262 10,262 12,396 20.80% 64403 Washbay Charges 936 1,040 1,040 1,040 0.00% 64905 Insurance Premiums 144,776 120,000 120,000 114,512 -4.57% 64000 Total Other Operating Costs 220,281 204,677 206,500 194,942 -5.60% Debt Service: 65201 Capital Lease Payments 17,238 17,239 17,239 - -100.00% 65000 Total Debt Service 17,238 17,239 17,239 - -100.00% 66501 Vehicles and Light-duty Trucks - - - - NA 66000 Total Capital Outlay - - - - NA 60000 Total Expenditures $ 295,364 $ 275,040 $ 276,880 $ 246,124 -11.11% Section III, Page A-29 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: General Government Program: Nondepartmental Account 2012 Number Account Name Budget Justification 62401 Gasoline 1,517 Fuel Charges on Motor Pool Vehicle 1,517 62802 Food & Beverage 4,500 Town Meetings Food and Supplies 4,500 Xerox Copier/Print Charges 4,500 62999 Office Supplies & Materials 10,000 Xerox Paper, Office Supply Inventory 5,500 62000 Total Commodities 16,017 63203 Printing & Reproduction Charges 2,500 Town Stationary & Envelopes 2,500 63504 R&M - Office Equipment & Computers 7,100 VoIP System Maintenance 7,100 Xerox 7675 Copier Lease ($643.33 x 12) 7,720 63603 Rentals - Office Equipment 9,365 Postage Meter Lease ($137.09 x 12) 1,645 Laserfiche Annual Basic Services Support 8,200 Employee Bus Passes 3,000 1stAid Supplies 750 Water Cooler Service 150 FSA Fees 1,200 Flu Shots, Benefits Fair Health Assessment 2,400 63999 Other Contract Services 16,200 Flowers, Picture Framing, Miscellaneous 500 63000 Total Contract Services 35,165 64104 Meeting Expenses 1,000 Budget Retreat 1,000 Microtech -Tel PRI T-1 Line 6,768 Microtech -Tel Long Distance 750 Swift Gulch T-1 Line 3,540 Lot 5 (Stone Creek) T-1 Line 3,120 Sherwood Meadows Unit 1A 1,800 Fireworks Analog Line 540 64201 Telephone 18,918 Qwest DSL (2) 2,400 64301 Postage & Delivery Costs 6,500 General Admin Postage and Delivery Costs 6,500 64303 Treasurer's Fees 34,926 2% Eagle County Treasurer Collection Fee 34,926 64307 Bank Service Charges and Credit Card Fees 250 Various Fees 250 64401 Fleet Maintenance Charges 5,400 Annual Fleet Maintenance Charges 5,400 64402 Equipment Replacement Charges 12,396 Annual Equipment Rental Charges 12,396 64403 Wash Bay Charges 1,040 Annual Wash Bay Charges 1,040 Section III, Page A-30 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 veparunent: %aenerar vovemment Program: Nondepartmental Account 2012 Number Account Name Budget Justification VAMP 165 Fiduciary Liability 2,396 Excess Crime 255 Boiler and Machinery 3,296 Treasurer's Bond 400 64905 Insurance Premiums 114,512 CIRSA Property and Casualty 108,000 64000 Total Other Operating Costs 194,942 Section III, Page A-31 Function: General Government/Executive #130 Department: N/A Program: Affordable Housing #193 Account Final Number Account Description Revised Proposed Actual Budget Personnel: 61121 PTS Wages 61302 PTS Pension 61401 FICA/Medicare 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 62000 Total Commodities Contract Services: 63203 Printing and Reproduction 63304 Computer Services 63504 R&M - Office Equip & Computer 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64201 Telephone 64301 Postage and Delivery Costs 64501 Down Payment Assistance 64901 Advertising and Legal Notices 64902 Financial Support, Donations, and Contributions 64903 Econcomic Development 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66404 Furniture and Fixtures 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail Original or Final - $ Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change $ - $ - $ - $ - NA - - - - NA - - - - NA - - - - NA - - - - NA - - - - NA - NA - - NA - - - NA - - - NA - - - NA - - - NA - NA - - NA - - - NA - - - - NA - - - - NA - - - - NA - - - - NA - 1,700 1,700 1,700 0.00% - - - NA - 1,700 1,700 1,700 NA - NA - - NA - - - NA $ - $ 1,700 $ 1,700 $ 1,700 0.00% Section III, Page A-32 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 weparment: uenerai uovernmenvexecutive Program: Affordable Housing Account Number Account Name 2012 Budget Justificatlon 64902 64000 Financial Support, Donations and Contributions Total Other Operating Costs 1,700 Discretionary Funding: - Eagle County Loan Fund Down Payment Assistance Program 1,700 1,700 Section III, Page A-33 THIS PAGE INTENTIONALLY LEFT BLAND Section III, Page A-34 C uu �. O � y a as � ■O V A� o C w FSI ci C C con O O C � V 0� ti d � W Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Finance Department Total Department Budget by Program: Finance Information Systems Total Sources of Funds: General Revenues Offset Total Full-time Employees (FTEs) $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 579,032 $ 643,840 $ 644,008 $ 658,502 2.25% 247,097 287,019 286,333 301,439 5.28% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% 8.00 Section III, Page B-2 8.00 8.00 8.00 Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change Personnel Services $ 642,806 $ 711,413 $ 711,635 $ 726,745 2.12% Commodities 37,904 49,383 49,383 59,222 19.92% Contract Services 102,876 122,646 122,646 132,578 8.10% Other Operating Costs 37,506 42,812 42,072 40,696 -3.27% Capital Outlay 5,037 4,605 4,605 700 -84.80% Total Department Budget by Program: Finance Information Systems Total Sources of Funds: General Revenues Offset Total Full-time Employees (FTEs) $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 579,032 $ 643,840 $ 644,008 $ 658,502 2.25% 247,097 287,019 286,333 301,439 5.28% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% $ 826,129 $ 930,859 $ 930,341 $ 959,941 3.18% 8.00 Section III, Page B-2 8.00 8.00 8.00 GENERAL GOVERNMENT GENERAL GOVERNMENT FINANCIAL ADMINISTRATION AND INFORMATION SYSTEMS SERVICES PROVIDED BY FINANCE AND INFORMATION SYSTEMS The Finance Director is the chief financial officer and treasurer of the Town and is responsible for all financial management activities of the Town. These activities include: accounting and financial reporting, budgeting and long-range planning, treasury management, debt administration, and information systems. Financial administration and fiscal management crosses all Town programs and the finance department is expected to lead and assist other departments in implementing the Town values of economy and efficiency by means of finance -related processes and controls. Day-to-day aspects of financial administration for department staff include the functions of purchasing and accounts payable, payroll administration, sales tax collection and administration, and general accounting. The Finance Manager oversees these daily functions. Information systems are managed and operated by the Town's IT administrator. This position is responsible for ensuring that the Town's computer network systems and telephone systems are operating within specifications for user's needs, and are adequately protecting the Town's data. FINANCIAL ADMINISTRATION 2011 Accomplishments The finance department had another very challenging year in 2011. A great deal of time and effort was made regarding two very important issues: assisting with the development of a ballot question for dedicated transit funding, and assisting in litigation support by performing financial modeling and analysis which ultimately helped lead to a settlement term agreement. Other 2011 accomplishments include: o Cross -trained staff in two critical areas: entering sales tax returns and payroll processing; e Produced an electronic timesheet which is located on the Town's intranet for employee use; a Implemented an EFT program for accounts payable payments to vendors that would like payment directly into their bank accounts; a Implemented a Town -wide procurement policy, including coordinating and managing required documentation; o Compiled a Financial Policy & Procedure manual; * Collaborated with Community Development to implement a new deposit -based fee process; ® Worked with Town departments in order to assist them in meeting requirements for managing and reporting state and federal grant awards. Section III, Page B-3 GENERAL GOVERNMENT 2012 Goals and Objectives The Finance Department's primary objectives for 2011 include: o Implement VR Compliance software and procedures for collecting internet-based short-term rentals; ® Upgrade sales tax software to new version; • Implement online filing of sales tax returns and payment via EFT directly into the Town's operating account; 4 Investigate and possibly implement an interface between the Recreation Center's RecTrac software system and the Finance Department's Pentamation fund accounting software; 0 Coordinate the Single Audit process with Town departments and the Town's independent auditors. INFORMATION SYSTEMS 2011 Accomplishments a Completed the implementation of a Voice over IP (VoIP) telephony solution throughout the Town in 2011, including a new voice mail and collaborative messaging system; m Replaced the Digatron security system in the Recreation Center with a new DVR system utilizing the same cameras; o Conversion of ArcGIS application to ArcGIS Server running on a virtual server platform; o Continued performing upgrades to Windows 7 for new desktop computers and installing Office 2010 for users; o Installed a web filter to keep unwanted sites from being accessed over the Town's internet connection; o Assisted with a major upgrade to the RecTrac software system and moved the systems to a new application server; • Installed a new high speed DSL connection to support special events internet access needs and to provide public wireless access on a high speed connection, as well as to support live streaming of Town Council meetings using the Rushworks video production and editing system. 2012 Goals and Objectives The goals and objectives for the IT department in 2012 will focus on continuing to implement the necessary technology and infrastructure to support the Town's future growth and ongoing "green" and "e-gov" initiatives. Continuing to move toward new technologies will allow the Town to be more efficient and improve productivity. These include the following: Section III, Page B-4 GENERAL GOVERNMENT 6 Replacement of the Town's Storage Area Network (SAN) infrastructure with new present-day technology. The existing SAN switch is no longer supported its hardware manufacturer making it a single point of failure in the Town's network. All critical town data is stored on this SAN disk storage infrastructure and needs to be upgraded in order to protect the Town's data. Replacement of an Ethernet switch in the Municipal Building network that will be exceeding its life cycle. • Increase the Town's network monitoring capabilities by adding to the device license count for the WhatsUp software program and gaining the ability to monitor the virtual server environments and the ability to monitor the Town's VoIP environment. o Replacement of desktops and laptops as part of our existing equipment replacement policy. * Create an Information Technology Long Range plan for the Town of Avon. Section III, Page B-5 Function: General Government/Financial #140 Department: Finance #140 Program: Finance #141 Account Number Account Description 61000 Total Personnel Services Personnel Services: 61101 Regular Full-time Salaries 61151 Overtime Wages 61201 Automobile Allowance 61301 FT Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Services 62000 Total Commodities Town of Avon Line Item Detail Original or Commodities: 62903 Data Processing Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 62000 Total Commodities Town of Avon Line Item Detail Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change $ 394,782 $ 404,801 $ 404,801 $ 408,347 0.88% 1,546 1,500 1,500 1,500 0.00% 3,600 3,600 3,600 3,600 0.00% 25,903 36,432 36,432 44,918 23.29% 136 144 144 144 0.00% 4,494 4,741 4,741 4,780 0.82% 45,814 73,652 73,652 71,866 -2.42% 3,080 3,206 3,206 2,906 -9.36% 1,705 1,759 1,759 1,773 0.80% 4,336 5,940 5,940 7,200 21.21% 478 467 635 640 0.79% 847 1,230 1,230 1,240 0.81% 486,721 537,472 537,640 548,914 2.10% 2,064 2,000 2,000 2,000 0.00% 1,419 1,500 1,500 1,500 0.00% 2,053 1,358 1,358 1,623 19.51% 1,008 2,250 2,250 2,250 0.00% 6,544 7,108 7,108 7,373 3.73% Section III, Page B-6 29,947 Contract Services: 13.97% 8,500 63102 Audit and Accounting Services 27,950 29,947 63199 Other Professional Services 7,170 8,500 63203 Printing and Reproduction Services 3,950 6,100 63304 Computer Services and Support 32,984 39,684 63504 R & M - Office Equipment - 700 63000 Total Contract Services 72,054 84,931 Section III, Page B-6 29,947 34,130 13.97% 8,500 8,500 0.00% 6,100 5,300 -13.11% 39,684 40,783 2.77% 700 700 0.00% 84,931 89,413 5.28% Town of Avon Line Item Detail Function: General Government/Financial #140 Department: Finance #140 Program: Finance #141 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Other Operating Costs: 64101 Travel, Training and Conference 4,480 6,250 6,250 6,250 0.00% 64102 Dues, Licenses and Memberships 1,125 1,270 1,270 1,479 16.46% 64103 Mileage Reimbursement 666 600 600 600 0.00% 64104 Meeting Expenses 664 750 750 750 0.00% 64201 Telephone 218 350 350 350 0.00% 64206 Cellular and Paging 370 450 450 450 0.00% 64301 Postage and Delivery 56 250 250 250 0.00% 64399 Other Administrative Fees 798 1,450 1,450 1,450 0.00% 64402 Equipment Replacement Charges 299 429 429 398 -7.23% 64901 Advertising and Legal Notices 125 125 125 0.00% 64000 Total Other Operating Costs 8,676 11,924 11,924 12,102 Capital Outlay: 66402 Computers and Peripherals 4,657 2,405 2,405 700 -70.89% 66404 Furniture and Fixtures 380 - - - NA 66000 Total Capital Outlay 5,037 2,405 2,405 700 -70.89% 60000 Total Expenditures $ 579,032 $ 643,840 $ 644,008 $ 658,502 2.25% Section III, Page B-7 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Finance and Information Systems Program: Finance Account 2012 Number Account Name Budget Justification 61151 Overtime Wages 1,500 Staff Overtime 1,500 LaserJet Toner, Magnetic Ink Cartridges 1,750 62903 Data Processing Supplies 2,000 Miscellaneous Data Processing Supplies 250 62904 Software 1,500 Financial Software & PC Computer Updates 1,500 GASB Pronouncements Subscription 255 GASB Codification 70 US Master Tax Guide 80 Governmental Update Newsletter 160 Governmental Financial Reporting Trends 177 Guide to Single Audits 180 Guide to Audits of Local Governments 196 Payroll Source Book 255 62905 Books and Publications 1,623 Various Other Publications and Reports 250 Calculator Replacements 250 62999 Office Supplies and Materials 2,250 Miscellaneous Supplies, Computer Paper 2,000 62000 Total Commodities 7,373 Single Audit - McMahan & Assoc 5,000 63102 Audit and Accounting Services 34,130 Annual Audit - McMahan & Assoc (SS) 29,130 Sales Tax Audit Program 3,500 63199 Other Professional Services 8,500 Financial Modeling and Advisory Services 5,000 AP & Payroll Checks and Envelopes 1,400 2012 Budget 2,000 2011 Audit 800 W -2's and 1099's 250 Sales Tax Envelopes 750 63203 Printing and Reproduction Charges 5,300 Eagle County Sales Reports 100 Pentamation Software Maintenance & 27,023 Support 8,460 Sales Tax Maintenance & Support 2,800 Pentamation / WebEx Training 2,500 63304 Computer Services and Support 40,783 Other Computer Services and Support 63504 R&M - Office Equipment and Computers 700 Printer Maintenance & Repair 700 63000 Total Contract Services 89,413 Training Classes for Staff 1,150 State Conference (2) 1,500 GFOA Training Seminars (2) 2,600 64101 Travel, Training and Conference 6,250 Cont. Educ. for Director (20hrs@$50/hr.) 1,000 Section III, Page B-8 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page B-9 Department: Finance and Information Systems Program: Finance Account 2012 Number Account Name Budget Justification American AP 185 Sungaard Pentation Users Group 195 American Institute of CPAs 210 Government Finance Officers Assoc. 470 Colorado Government Finance Officers 120 CO Secretary of State (Finance Authority) 80 64102 Dues, Licenses and Memberships 1,479 American Payroll Association 219 64103 Mileage Reimbursement 600 Staff Travel 600 American Payroll Association Meetings 250 64104 Meeting Expenses 750 Staff and Organizational Meetings 500 64201 Telephone 350 Long Distance Charges 350 64201 Cellular and Paging 450 Cellular Telephone Charges 450 64301 Postage and Delivery 250 Postage and Delivery Costs 250 RETT Recording Fees 1,000 64399 Other Administrative Fees 1,450 GFOA Certificate of Achievement Program 450 64402 Equipment Replacement Charges 398 Annual Equipment Rental Charges 398 Legal Notices -Budget & Unclaimed Property 64901 Advertising and Legal Notices 125 Miscellaneous Advertising 125 64000 Total Operating Costs 12,102 66402 Computers and Peripherals 700 Printer- Payroll Specialist 700 66000 Total Capital Outlay 700 Section III, Page B-9 Town of Avon Line Item Detail Function: General Government/Financial #140 Department: Finance #140 Program: Information Systems #143 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change 64101 Personnel Services: 3,292 5,000 5,000 5,700 14.00% 61101 Regular Full-time Salaries $ 132,563 $ 130,545 $ 130,545 $ 131,877 1.02% 61151 Overtime Wages 93 1,000 1,000 1,000 0.00% 61301 FT Pension 8,885 11,749 11,749 14,507 23.47% 61304 Employee Assistance Program 48 48 48 48 0.00% 61401 FICA/Medicare 1,913 1,907 1,907 1,927 1.05% 61501 Group Health and Life Insurance 9,694 24,533 24,533 23,938 -2.43% 61505 Long-term Disability Insurance 1,094 1,064 1,064 954 -10.34% 61506 Short-term Disability Insurance 585 569 569 574 0.88% 61507 Dental insurance 768 1,980 1,980 2,400 21.21% 61509 Worker's Compensation 159 151 205 207 0.98% 61510 Unemployment Insurance 283 395 395 399 1.01% 61000 Total Personnel Services 156,085 173,941 173,995 177,831 2.20% Commodities: 62903 Data Processing Supplies 3,839 7,750 7,750 6,450 -16.77% 62904 Software 26,767 33,425 33,425 44,299 32.53% 62905 Books and Periodicals 452 750 750 750 0.00% 62999 Office Supplies and Materials 302 350 350 350 0.00% 62000 Total Commodities 31,360 42,275 42,275 51,849 22.65% Contract Services: 63304 Computer Services and Support 28,260 34,965 34,965 40,415 15.59% 63504 R & M - Office Equipment and Computers 2,562 2,750 2,750 2,750 0.00% 63000 Total Contract Services 30,822 37,715 37,715 43,165 14.45% Section III, Page B-10 Other Operating Costs: 64101 Travel, Training and Conference 3,292 5,000 5,000 5,700 14.00% 64201 Telephone 351 150 350 350 0.00% 64206 Cellular and Paging 386 350 350 350 0.00% 64401 Fleet Maintenance Charges - 420 - - NA 64402 Equipment Replacement Charges 24,801 24,448 24,448 22,194 -9.22% 64403 Washbay Charges - 520 - - NA 64000 Total Other Operating Costs 28,830 30,888 30,148 28,594 -5.15% Capital Outlay: 66402 Computers and Peripherals - 2,200 2,200 - -100.00% 66000 Total Capital Outlay - 2,200 2,200 - NA 60000 Total Expenditures $ 247,097 $ 287,019 $ 286,333 $ 301,439 5.28% Section III, Page B-10 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 uepartment: rmance Program: Information Systems Account 2012 Number Account Name Budget Justification 61151 Overtime 1,000 Required Help Desk Overtime 1,000 Pars, battery backups, memory 2,000 Hard disk / memory to re -use old servers 2,000 62903 Data Processing Supplies 6,450 Microphone replacements / parts council 2,450 Total MS 2 YR SA Renewals 31,099 Windows 7 Upgrades (20) 3,200 Entrust Certificate Renewals 1,000 Web Server (for support of WebTrac or ESRI) 3,000 Wireless data to Swift Gulch speed upgrade 4,000 62904 Software 44,299 Miscellaneous Software 2,000 Books and CD Based training 500 62905 Books and Periodicals 750 Misc Periodicals and Reference Materials 250 62999 Office Supplies and Materials 350 Miscellaneous 350 62000 Total Commodities 51,849 Total Smartnet Switches / Routers 7,475 HP Server Care Packs 4,625 Symantec Backup Exec Maintenance 1,750 Symantec Anti -Virus Maintenance (75) 3,225 Citrix Metaframe 350 What's -Up Gold Management 1,900 SmartDraw Maintenance 690 VMWare Vsphere Maintenance Renewals 1,200 PEI 24x7x2 after hours tech support help 1,200 Maintenance on wireless link to Swift Gulch 3,400 Total DSL Charges 5,155 Total Imagine T&M Charges 1,520 Aruba Wireless Maintenance Annual 800 Overland Storage Tape Drive Maintenance 900 APC UPS Maintenance (2) 2,425 MailMarshal SMTP & McAfee 1,300 63304 Computer Services and Support 40,415 Consulting Services 2,500 63504 R&M - Office Equipment and Computers 2,750 Computer Repairs and Hardware Replacement 2,750 63000 Total Contract Services 43,165 Training Classes 3,600 State / Local Government IT Conference 750 CGAIT Dues 600 64101 Travel, Training & Conference 5,700 Travel and Misc. Other Seminars 750 Section III, Page B-11 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Finance Program: Information Systems Account Number Account Name 2012 Budget Justification 64201 64206 64402 64000 Telephone Cellular and Paging Equipment Replacement Charges Total Operating Costs 350 350 22,194 Long-distance Charges 350 Service Fees 350 Annual Equipment Rental Charges 22,194 28,594 Section III, Page B-12 MW Al N, a Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Community Development Department Total $ Original or Final 536,647 $ 536,506 $ Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change 160,247 $ 160,094 $ 165,352 3.28% Personnel $ 563,705 $ 491,703 $ 491,860 $ 484,653 -1.47% Commodities 4,634 5,972 5,563 7,104 27.70% Contract Services 12,906 13,846 17,981 16,346 -9.09% Other Operating Costs 16,133 21,826 17,802 21,430 20.38% Capital Outlay 1,314 3,300 3,300 1,100 -66.67% Total $ 598,692 $ 536,647 $ 536,506 $ 530,633 -1.09% Department Budget by Program: Administration $ 159,339 $ 160,247 $ 160,094 $ 165,352 3.28% Planning 320,066 262,557 260,399 248,249 -4.67% Building Inspection 119,287 113,843 116,013 117,032 0.88% Total $ 598,692 $ 536,647 $ 536,506 $ 530,633 -1.09% Sources of Funds: Direct Program Revenues: Contractor's Licenses 20,175 22,000 20,000 20,000 0.00% Building Permits 9,860 10,500 10,500 10,500 0.00% Other Licenses and Permits 26,275 18,000 40,000 27,500 -31.25% Pian Check Fees 2,254 1,250 1,250 1,250 0.00% Design Review Fees 1,810 1,000 1,000 1,000 0.00% Fire Impact Fee Administration Fees 2,538 5,500 5,500 5,500 0.00% 62,912 58,250 78,250 65,750 -15.97% General Fund Subsidy 535,780 478,397 458,256 464,883 1.45% Total $ 598,692 $ 536,647 $ 536,506 $ 530,633 -1.09% Full-time Employees (FTEs) 6.75 6.00 5.00 5.00 Section III, Page C-2 GENERAL GOVERNMENT GENERAL GOVERNMENT COMMUNITY DEVELOPMENT DEPARTMENT BACKGROUND The Community Development Department is responsible for managing the town's built environment and creating a livable community that balances the needs of residents, businesses, property owners, and visitors. There are four divisions within the Department that assist in creating and implementing the community vision: Planning, Building, Engineering, and GIS Mapping. The Department also serves as a leader in coordinating multi -departmental work efforts addressing a wide range of planning and development issues in the Town of Avon each year. The Planning Division prepares and administers the Avon Comprehensive Plan, all zoning and subdivision ordinances, and reviews and makes recommendations on land use development applications. The Division also provides staff support to the Planning and Zoning Commission, Historic Preservation Committee, Community Development Subcommittee, Regional Watershed Planning Committee, and the Eagle River Water and Sanitation District. The Building Division provides all construction related services in the Town. This Division is responsible for the enforcement of the building, plumbing, and mechanical codes, and certain municipal codes as adopted by the Town Council. The Division reviews and processes permit applications, plan check applications, and performs inspections of all construction projects in the town. Electric inspections in the Town are performed by the State Electric Inspector. Code Enforcement is managed by the Planning and Building Divisions. Staff investigates citizen and other -agency complaints related to substandard and/or dangerous structures; zoning violations; lighting violations and public nuisances. The GIS Division creates and manages all mapping functions and associated data management for the Town. Staff provides state-of-the-art mapping and data services to Town departments, citizens, local governments, and businesses. The Engineering Department provides and maintains adequate, safe public infrastructure, including streets and roads, drainage facilities and water. This includes planning and managing the construction of Capital Improvement Projects, reviewing new construction plans, and planning for growth and redevelopment. The Engineering Department also provides support to other Town Departments by providing technical review, project management and other support as requested. SIGNIFICANT BUDGET ISSUES The Community Development Department budget has been reduced by more than 27% since 2009; with staff reductions in Code Enforcement, Building, Planning and Engineering. The Department lost one a Planning Manager and Engineer in 2011. The reduction in staff has required all FTE staff person to be responsible for processing application fees, issuing contractor licenses, managing permits and inspections, and responding to all walk-in and phone-in questions and inquires. To ensure a seamless transition, additional training with the Finance Department and the software providers was required for all key staff. MAJOR ACCOMPLISHMENTS 1. Processed 97 building permits through the third quarter of 2011, with a total valuation of $11,585,575.00. Collected $204,000 in permit fees during this period. 2. Processed 45 zoning, subdivision, design review, special review use and other entitlement applications, and collected $7,700 in fees during this period. 3. Improved Development Services by creating a one-stop permit counter for application submittals, information transmittals, and scheduling. Application and submittal requirements were updated and published public handouts (hard copy and web accessible) making the review processes more customer -friendly. 4. Held a community meeting in Wildridge to discussion concerns with the Beaver Point Trail improvements plans; and began the process of formally considering amendments to the Avon Trails Master Plan (2009). 5. Provided staff support for 18 Planning and Zoning Committee meetings and three Community Development Subcommittee meetings. Section III, Page C-3 GENERAL GOVERNMENT 6. Assisted the USFS and County in due diligence, land use considerations and policy issues related to the use and management of the parcels associated with the USFS Land Exchange. 7. Drafted four amendments to the Avon Development Code including new regulations for Temporary Uses, revised regulations for Special Review Uses, a definition of Medical Marijuana, and new public notice requirements. 8. Completed Phase 1 of the Avon Pedestrian Mall Improvement project. Worked with other town staff, Council, and the PZC to develop a design plan which improved the pedestrian experience along the mall, and added new plaza space for outdoor entertainment and special events. 9. Represented the Town at the Regional Watershed Planning meetings. Attended monthly meetings with other stakeholders and kept interested parties and the Council informed. 10. Managed all aspect of the construction and installation of the historic waterwheel in compliance with the State grant requirements. 11. Successfully appealed the USFS planned closure of trail #7-779 (Metcalf Creek). 12. 86 final maps created, 2 data requests produced, and 7 new addresses assigned as of the 3' quarter of 2011. 76 maps were created for town staff and 10 were created for outside entities. Both data requests were done for town staff. 13. Collaborated with the IT Department to create a new GIS server to house the new Arc Server software acquired in September. This software will allow for smoother and wider distribution of GIS data to all town employees for day to day use and simple map production. This dissemination of information will provide the staff with access to data such as aerial photos, street and address information, zoning and land use, building locations and other essential layers of information. DEPARTMENT GOALS 2012 ECONOMIC DEVELOPMENT 1. Initiate the Pedestrian Mall place -making project. With assistance from other town departments, local stakeholders and residents, create a community action plan to implement a long-range strategy for the pedestrian mall that includes community events and way -finding. LONG-RANGE PLANNING 1. Review the Avon Comprehensive Plan with the Town Council to consider goals and policies related to the Land Exchange parcels. 2. Prepare a Three Mile Plan 3. Continue staff support to the Regional Watershed Plan update process. 4. Work with the community and Council to consider amendments to the Trail Master Plan concerning the Beaver Point Trail. IMPROVED OPERATIONS 1. Continue working with Public Works Dept. on asset mapping 2. Complete webpage updates that provide more up-to-date information, clarity and contact information for department services. OPEN SPACE AND TRAILS 1. Assist Eagle County and the USFS with successful completion of the Land Exchange process. 2. Work with USFS to prepare a MOA and O & M Plan with the Town for #7-779 Metcalf Creek Trail. 3. Complete easement agreement for the final section of the Singletree-Avon trail. Section III, Page C-4 Town of Avon Line Item Detail Function: Community Development #200 Personnel: Department: Community Development #210 Program: Administration #211 61101 Regular Full-time Salaries $ 111,984 $ Original or Final 110,817 Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page C-5 Personnel: 61101 Regular Full-time Salaries $ 111,984 $ 109,698 $ 109,698 $ 110,817 1.02% 61121 PTS Wages 10,223 - - - NA 61122 PTS Bonuses 290 - - - NA 61201 Automobile Allowance 3,600 3,600 3,600 3,600 0.00% 61301 FT Pension 7,425 9,873 9,873 12,190 23.47% 61302 PTS Pension 418 - - - NA 61304 Employee Assistance Program 24 24 24 24 0.00% 61401 FICA/Medicare 1,843 1,643 1,643 1,659 0.97% 61501 Group Health and Life Insurance 5,037 12,448 12,448 12,152 -2.38% 61505 Long-term Disability Insurance 556 557 557 497 -10.77% 61506 Short-term Disability Insurance 478 463 463 467 0.86% 61507 Dental Insurance 384 990 990 1,200 21.21% 61509 Worker's Compensation 391 745 172 174 1.16% 61510 Unemployment Insurance 260 340 340 343 0.88% 61000 Total Personnel 142,913 140,381 139,808 143,123 2.37% Commodities: 62905 Books and Periodicals - 300 - - NA 62999 Office Supplies and Materials 1,159 1,250 1,970 3,000 52.28% 62000 Total Commodities 1,159 1,550 1,970 3,000 52.28% Contract Services: 63203 Printing and Reproduction 423 500 500 500 0.00% 63304 Computer Services and Support 6,271 6,400 6,400 6,400 0.00% 63504 R&M - Office Equipment 2,080 1,700 1,700 1,700 0.00% 63603 Rentals - Office Equipment 3,893 4,746 4,746 4,746 0.00% 63000 Total Contract Services 12,667 13,346 13,346 13,346 0.00% Other Operating Costs: 64101 Travel, Training, and Conference 400 1,000 1,000 1,000 0.00% 64102 Dues, Licenses and Memberships - 400 400 400 0.00% 64104 Meeting Expense 203 500 500 620 24.00% 64201 Telephone 120 200 100 100 0.00% 64206 Cellular 1,036 1,220 800 800 0.00% 64301 Postage and Delivery Costs 249 500 520 520 0.00% 64402 Equipment Replacement Charges 294 1,050 1,050 743 -29.24% 64901 Advertising and Legal Notices 298 100 600 600 0.00% 64000 Total Other Operating Costs 2,600 4,970 4,970 4,783 -3.76% Section III, Page C-5 Town of Avon Line Item Detail Function: Community Development #200 Department: Community Development #210 Program: Administration #211 Original or Prev. Amend. Account Actual Budget Number Account Description 2010 2011 Capital Outlay 66402 Computers and Peripherals 66000 Total Capital Outlay Final Revised Proposed Budget Budget Percent 2011 2012 Change 1,100 NA 1,100 NA 60000 Total Expenditures $ 159,339 $ 160,247 $ 160,094 $ 165,352 3.28% Section III, Page C-6 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page C-7 Department: Community Development Program: Administration Account 2012 Number Account Name Budget Justification Misc Supplies and Printer Cartridges 62999 Office Supplies and Materials 3,000 for entire department 3,000 62000 Total Commodities 3,000 63203 Printing & Reproduction 500 Copy Services for Large Projects 500 63304 Computer Services and Support 6,400 Pentamation Support 6,400 63504 R&M - Office Equipment and Computers 1,700 Copier Print Charges 1,700 63603 Rentals - Office Equipment 4,746 WCP35H Copier Lease ($395.48X 12) 4,746 63000 Total Contract Services 13,346 64101 Travel, Training, and Conference 1,000 State and National APA Conferences 1,000 64102 Dues, Licenses, and Memberships 400 APA, ULI, AICP Memberships 400 General Meeting Expenses for PZC, Historic Preservation, and TC 64104 Meeting Expense 620 Subcommitees 620 64201 Telephone and Long Distance 100 Long Distance Charges 100 Cellular Phone Service for Director and one 64206 Cellular and Paging 800 number on stand-by 800 64301 Postage and Delivery 520 Fed Ex, UPS, Certified Mail 520 64402 Equipment Replacement Charges 743 Annual Equipment Rental Charges 743 Public Notices per New Land Code 64901 Advertising and Legal Notices 600 Requirements 600 64000 Total Other Operating Costs 4,783 66402 Computers and Peripherals 1,100 Desktop Replacement- Front Desk 1,100 66000 Total Capital Outlay 1,100 Section III, Page C-7 Town of Avon Line Item Detail Function: Community Development 0200 Personnel: Department: Community Development #210 Program: Planning #212 61101 Regular Full-time Salaries $ 248,091 $ Original or Final 172,825 Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page C-8 Personnel: 61101 Regular Full-time Salaries $ 248,091 $ 186,089 $ 186,089 $ 172,825 -7.13% 61105 STD Wages 417 - - - NA 61301 FT Pension 16,668 16,401 16,401 19,011 15.91% 61304 Employee Assistance Program 96 74 74 72 -2.70% 61401 FICA/Medicare 3,501 2,694 2,694 2,506 -6.98% 61501 Group Health and Life Insurance 31,516 38,093 38,093 35,805 -6.01% 61505 Long-term Disability Insurance 2,194 1,658 1,658 1,485 -10.43% 61506 Short-term Disability Insurance 1,095 780 780 761 -2.44% 61507 Dental Insurance 2,976 3,061 3,061 3,600 17.61% 61509 Worker's Compensation 2,307 864 1,306 1,290 -1.23% 61510 Unemployment Insurance 534 558 558 518 -7.17% 61000 Total Personnel 309,395 250,272 250,714 237,873 -5.12% Commodities: 62904 Software 2,571 2,572 2,572 2,572 0.00% 62905 Books and Periodical 128 250 250 250 0.00% 62000 Total Commodities 2,699 2,822 2,822 2,822 0.00% Contract Services: 63203 Printing and Reproduction Services 139 500 500 1,000 100.00% 63501 R&M- Building and Facility - - 600 - -100.00% 63000 Total Contract Services 139 500 1,100 1,000 -9.09% Other Operating Costs 64101 Travel, Training and Conference 2,130 1,800 800 1,800 125.00% 64102 Dues, Licenses and Memberships 1,122 1,500 1,000 1,500 50.00% 64104 Meeting Expense 96 300 300 750 150.00% 64206 Cellular and Paging 2,935 2,000 300 600 100.00% 64402 Equipment Replacement Charges 236 1,163 1,163 1,904 63.71% 64000 Total Other Operating Costs 6,519 6,763 3,563 6,554 83.95% Capital Outlay 66402 Computers and Peripherals 1,314 2,200 2,200 - -100.00% 66000 Total Capital Outlay 1,314 2,200 2,200 - -100.00% 60000 Total Expenditures $ 320,066 $ 262,557 $ 260,399 $ 248,249 -4.67% Section III, Page C-8 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Community Development Program: Planning Account 2012 Number Account Name Budget Justification Trimble GPS Software Maintenance 62904 Software 2,572 ArcPublisher and ArcEditor Maintenance 2,572 62905 Books and periodicals 250 Reference Materials and Subscriptions 250 62000 Total Commodities 2,622 63203 Printing and Reproduction Services 1,000 Printing Maps, Comp Plans, etc. 1,000 63000 Total Contract Services 1,000 64101 Travel, Training and Conference 1,800 ESRI Training, Training for Planner, State 1,800 APA meetings 64102 Dues, Licenses, and Memberships 1,500 APA & AICP Memberships 1,500 64104 Meeting Expense 750 Meeting Expenses 750 64206 Cellular and Paging 600 Cellular Phone Service 600 64402 Equipment Replacement Charges 1,904 Annual Equipment Rental Charges 1,904 64000 Total Other Operating Costs 6,554 Section III, Page C-9 Town of Avon Line Item Detail Function: Community Development 0200 Regular Full-time Salaries $ 80,047 $ Department: Community Development #210 77,920 $ 78,715 Program: Building Inspection #213 61121 PTS Wages 10,223 Original or Final - Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Personnel: 61101 Regular Full-time Salaries $ 80,047 $ 77,920 $ 77,920 $ 78,715 1.02% 61121 PTS Wages 10,223 - - - NA 61122 PTS Bonuses 290 - - - NA 61301 FT Pension 5,299 7,013 7,013 8,659 23.47% 61302 PTS Pension 419 - - - NA 61304 Employee Assistance Program 24 24 24 24 0.00% 61401 FICA/Medicare 1,332 1,130 1,130 1,141 0.97% 61501 Group Health and Life Insurance 10,997 12,318 12,318 12,021 -2.41% 61505 Long-term Disability Insurance 556 557 557 497 -10.77% 61506 Short-term Disability Insurance 343 335 335 338 0.90% 61507 Dental Insurance 1,104 990 990 1,200 21.21% 61509 Worker's Compensation 572 529 817 826 1.10% 61510 Unemployment Insurance 191 234 234 236 0.85% 61000 Total Personnel 111,397 101,050 101,338 103,657 2.29% 62000 Total Commodities Contract Services: 63199 Other Professional Services 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64101 Commodities: 62401 Gasoline 62805 Clothing and Uniforms 62807 Consumable Tools/Small Equipment 62905 Books and Periodicals 62000 Total Commodities Contract Services: 63199 Other Professional Services 63999 Other Contract Services 63000 Total Contract Services Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64104 Meeting Expenses 64206 Cellular & Pagers 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs Capital Outlay 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures 530 750 632 632 0.00% - 250 - 100 NA 38 100 - 50 NA 208 500 139 500 259.71% 250 - 250 NA 776 1,600 771 1,282 66.28% - - 4,135 2,000 -51.63% 100 - - - NA 100 - 4,135 2,000 -51.63% 656 1,500 500 1,500 200.00% 250 250 250 250 0.00% - 200 200 200 0.00% - 250 - 250 NA 1,091 1,500 1,326 1,500 13.12% 1,107 2,414 2,414 2,414 0.00% 2,974 2,939 2,939 2,939 0.00% 936 1,040 1,040 1,040 0.00% 7,014 10,093 8,669 10,093 16.43% 1,100 1,100 - -100.00% - 1,100 1,100 - -100.00% $ 119,287 $ 113,843 $ 116,013 $ 117,032 0.88% Section III, Page C-10 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page C-11 vnpiaruneni: a.ummumry Lreveivpmemi Program: Building Inspection Account 2012 Number Account Name Budget Justification 62401 Gasoline 632 Vehicle Fuel 632 62805 Clothing and Uniforms 100 Shirts, Jackets 100 62807 Consumable Tools/Small Equip 50 inspection Equipment 50 62905 Books and Periodicals 500 Building Codes, Journals etc. 500 62000 Total Commodities 1,282 63199 Other Professional Services 2,000 Building Inspection Fees 2,000 63000 Total Contract Services 2,000 64101 Travel, Training and Conference 1,500 IBC Certifications 1,500 64102 Dues, Licenses, and Memberships 250 ICBO 250 64103 Mileage Reimbursement 200 Reimbursement for Personal Auto 200 64104 Meeting Expenses 250 Contractor Meetings 250 64206 Cellular and Paging 1,500 Cellular Phone Service 1,500 64401 Fleet Maintenance Charges 2,414 Annual Fleet Maintenance Charges 2,414 64402 Equipment Replacement Charges 2,939 Annual Equipment Rental Charges 2,939 64403 Washbay Charges 1,040 Annual Washbay Charges 1,040 64000 Total Other Operating Costs 10,093 Section III, Page C-11 THIS PAGE INTENTIONALLY LEFT BLANK Section III, Page C-12 � z 0 IPII O � � � •H r0 O � ~ U to p a � a� O v o w � ci �E w q v�tj a � � o 'o � z 0 O � � � •H r0 O � 4� O p v o w � ci �E w q v�tj a � � o an � � o ti � z 0 Town of Avon $ Departmental Budget Summary by Program 2012 Annual Budget 1,783,357 Police Department 1,849,014 Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change Personnel $ 1,757,837 $ 1,783,357 $ 1,849,014 $ 1,882,350 1.80% Commodities 109,766 98,416 118,352 111,154 -6.08% Contract Services 37,014 38,260 48,535 38,260 -21.17% Other Operating Costs 445,391 456,627 460,072 472,732 2.75% Capital Outlay 4,224 12,200 12,200 14,400 18.03% Total $ 2,354,232 $ 2,388,860 $ 2,488,173 $ 2,518,896 1.23% Department Budget by Program: Administration $ 497,319 $ 502,991 $ 506,043 $ 507,213 0.23% Patrol 1,771,119 1,782,340 1,879,486 1,902,803 1.24% Investigations 85,794 103,529 102,644 108,880 6.08% Total $ 2,354,232 $ 2,388,860 $ 2,488,173 $ 2,518,896 1.23% Sources of Funds: Direct Program Revenues: Federal Grants: Surveillance Wire $ 6,090 $ - $ - $ - NA Ballistic Vests 7,816 2,500 3,383 1,516 -55.19% Booking Area Upgrade 4,136 - - - NA Evidence System 8,655 - - - NA Suicide Prevention - 10,000 10,000 - -100.00% State Grants: LEAF 6,425 12,000 20,000 20,000 0.00% Click It or Ticket 1,900 - 5,000 5,000 0.00% ERYC - - 3,000 3,000 0.00% Animal Control Fees 1,125 2,000 2,000 2,000 0.00% Police Reports 739 2,500 2,500 1,500 -40.00% Police Extra Duty 8,043 13,000 17,000 17,000 -40.00% Fingerprinting Fees 4,136 4,000 4,000 4,000 0.00% VIN Inspection Fees 12,055 15,000 15,000 14,000 0.00% Misc. Police Department Fees 2,325 5,000 5,000 3,500 -6.67% National Night Out 550 500 500 500 -30.00% DUI Reimbursement 2,082 3,000 3,000 3,000 0.00% Police Forfeiture Revenue - - 6,178 - -100.00% Village at (Avon) Municipal Services - 209,875 209,875 209,875 0.00% 66,077 279,375 306,436 284,891 -7.03% General Fund Subsidy 2,288,155 2,109,485 2,181,737 2,234,005 2.40% Total $ 2,354,232 $ 2,388,860 $ 2,488,173 $ 2,518,896 1.23% Full-time Employees (FTEs) 22.00 20.00 20.00 20.00 Section III, Page D-2 Police Department POLICE DEPARTMENT SERVICES PROVIDED BY THE POLICE The Police Department includes ADMINISTRATION & PUBLIC ASSISTANCE, PATROL and INVESTIGATIONS. Mission Statement Make A Difference Goals Through our service and community partnerships we are focused on education, crime reduction/deterrence, and traffic safety. Values Courage. We demonstrate moral and physical courage in the performance of our duties. Outstanding Leadership. We will lead by example and serve as role models to The community in choosing to do the right thing for the right reason. Unsurpassed Integrity. We are honest and truthful, recognizing integrity is the cornerstone of our department. Respect. We believe in treating all people with respect and dignity. Teamwork. We respect and cooperate with fellow employees, other agencies, and the community to identify and achieve common goals. Empathy. While we will always take enforcement action where necessary, we accept the responsibility to empathize with others and protect the rights of all. ❑penness. We share factual information in a timely manner through various mediums both internally and externally. Uncompromising Honor. We are proud of our profession and pledge to do nothing to bring dishonor to our community or department. Sacrifice. We are committed to Service above Self. Positioning for Success (Goals): Secure accreditation with the Commission on Accreditation for Law Enforcement Agencies (CALEA): CALEA will complete an assessment of the Police Department to assure the Department is following policies accepted by National law enforcement standards. Goal -accreditation by Spring 2012. Into 2012, continue with CALEA Standards. "Building a Better Community" Goals: The Avon Police Department will develop new programs and enhance existing programs that involve the community. Section III, Page D-3 Police Department o Police Bicycle Patrol — The Department will continue to utilize the patrol plan that incorporates bicycle patrol to combat crime and make positive contacts with citizens. o Volunteers in Police Service — The Department will strengthen the volunteer program to allow officers to focus on policing and create valuable ties between law enforcement and members of the community. These volunteers will be available to perform the duties of the Police Service Officer position, which is currently held vacant for budgetary purposes, and additional duties such as: traffic control, special events, public relations, and clerical work. o Citizen's Police Academy — The Department will host its fourth annual Citizen's Police Academy to create another avenue for the community to become involved and learn about the agency. o National Night Out and Community Events — The Department will continue with this annual event to strategically involve more of the community. Other Avon Town Departments will be encouraged to participate. o Victim Assistance and Suicide Prevention — The Department will continue significant involvement in assuring that victims are assisted following a crime by providing; thorough follow-up investigation, counseling, and status of proceedings. In addition, the Avon Police will continue in the leadership role with the suicide prevention coalition in Eagle County. o Gore Range DUI Taskforce — Continue to build upon the success of the multi -agency taskforce, which has been positively recognized by the Colorado Department of Transportation and Mothers Against Drunk Driving (MADD). o Click it or Ticket- Avon Police will continue to participate in this National Enforcement Mobilization to enhance traffic safety. o Multi -Agency Teamwork — The Department will strengthen its leadership and involvement with the following: • Eagle County Public Safety Council. a Last Call/Detox Center and Sober Living Eagle County. ® Eagle River Youth Coalition. Eagle County Law Enforcement Immigrant Advisory Committee. Eagle County Law Enforcement Executives. • Mothers Against Drunk Drivers (MADD) ® Colorado Association of Chiefs of Police (CACP) Executive Board. FBI National Academy Association. • IACP Highway Safety Committee Executive Board o Eagle County Special Operations Unit (Team Leader). o Law Enforcement Challenge -The Department will, for the third year, participate in the Colorado and International Law Enforcement Challenge. This is a competitive program designed to set traffic safety goals and measure success. Chief Ticer is the Chairman for the CACP Colorado Law Enforcement Challenge. Section III, Page D-4 Police Department PROGRAM: ADMINISTRATION AND PUBLIC ASSISTANCE Program Description This program encompasses the administration and the front desk/counter operation of the department. Planning, organizing, staffing, coordinating, directing, reporting and budgeting for all functions of the police department. Personnel include the Chief of Police, Police Lieutenant, and two Administrative Service Officers. Services Provided to the Community • Records retention and release: Colorado statutes establish strict requirements for the retention and release of criminal justice records. Our administrative staff works on a daily basis with information requests from citizens, attorneys, insurance companies, other law enforcement agencies, and the media. ® Information Management: Personnel process a large volume of reports and other material for delivery to the courts, prosecutors, insurance companies and others. The Department is required to report crime and arrest statistical information to the Federal Bureau of Investigations. • Customer Service: Our office is staffed to operate Monday through Friday from 8:00 AM to 5:00 PM. All of our department members are encouraged to provide excellent customer service to our citizens, guests, and merchants. ® Services Provided: Fingerprinting, VIN inspections, sex offender registration, breath testing, lost and found, and providing local information and parking permits are just a few of the duties performed by the administrative staff in direct interface with community members. • Recruiting Unit: Recruiting, selecting and, training of new personnel. Direction of in-service training programs. • Liaison: Outstanding working relationship with other law enforcement agencies within Eagle County, the State, and throughout the United States. • Property and Evidence: The Department is required to store evidence for all investigations until adjudicated by the courts or permanently in some cases. • Purchasing: The Department maintains purchasing and expense records. • Media Liaison: Prepare media releases and remain responsive to public record requests concerning high profile crimes. Future Outlook Continue and strengthen partnerships with citizen groups and government organizations in Eagle County to include Rotary International. Active participation with the 1-70 Law Enforcement Training Region, which receives funding for police officer training from the State of Colorado. Maintain accreditation with the Commission on Accreditation for Law Enforcement Agencies (CALEA). Improve involvement with the Volunteer in Police Service (YIPS) program. Continue to support Chief Ticer in his representation of Avon as the Second Vice President for the Colorado Association of Chiefs of Police and member of the IACP Highway Safety Committee. Section III, Page D-5 Police Department PROGRAM: PATROL Program Description Avon Police Officers assigned to Patrol are required to handle all aspects of law enforcement and community service. In fact, police officers handle most issues related to town government when other municipal departments are closed. In 2010, the Avon Police Department investigated 786 total criminal incidents and in 2009 it investigated 869 incidents, revealing a 10% decrease. During this time comparison serious crimes declined 16% and lesser crimes declined 3%. Traffic crashes in 2010 were at an all-time low of 170 crashes (19 -injury, 0 -fatality). Arrests declined 9% in 2010 from 2009 as did DUI arrests by 16%. With crime down and arrests down, calls for service did increase in 2010 by 8% for a total of 14,382. The Police Department averaged 39 calls for service per day, addressing a variety of public safety and community concerns. The Police Department is emphasizing data driven approaches to reducing crime and traffic crashes collectively to increase efficiency and meet the goals of the department. In 2012, the Department will implement CrimeReporting.com software for capturing real-time data, which in turn will facilitate efficient and strategic responses to crime and traffic problems. Police officers require high quality training and equipment to remain prepared to respond to any emergency situation and to stay proficient in the ever changing legal environment. Crime and traffic crashes continue to decline in Avon and is a priority goal for the Police Department. Services Provided to the Community • Crime prevention and public education: Officers meet with citizens and business owners with the goal of preventing crime through education, reducing the fear of crime, and enhancing safety and security while improving quality of life. • Traffic: Police officers are charged with facilitating the safe and efficient movement of traffic through traffic law enforcement and professional crash investigation. • Preservation of peace and order: Special events, family conflicts, and interacting with emotionally disturbed persons are examples of events where police officers preserve peace and order. • Animal Control: Avon Police or contracted Eagle County Animal Control officers are called to resolve animal complaints. • Community Problem Solving: Working with citizens to assist them in solving disorder, crime, fear of crime, and quality of life concerns. • Provision of emergency services: The police provide all manners of emergency assistance, from protection at the scenes of traffic crashes, to removing drunk and disorderly patrons from bars. • Preventive patrol: o Vehicle o Bicycle o Foot ® Code Enforcement handled by the Police Service Officer (position vacant) o Wildlife Protection Ordinance education and enforcement o Parking enforcement o Smoking Ordinance • Special events: Provide law enforcement at special events. • Directed patrols: Assign patrols to areas of town that have a pattern of crime or excessive traffic crashes. • Investigations: Police officers investigate all reported crimes. Section III, Page D-6 Police Department ® Non -criminal workload: Police officers are called upon to resolve many non- criminal incidents including lost and found property, missing persons, family conflicts, citizens and guests locked out of their homes, rooms or cars, barking or dangerous dogs, injured animals, frightened or mentally ill persons, suspicious persons, vehicles or noises and a host of other problems. Future Outlook ■ Maintain high professional standards of behavior and performance. ■ Improve level of expertise through supervisory and employee training Continue to monitor activity trends and modify programs and allocation of resources to meet the needs of the community. ■ Increase traffic education and enforcement to improve safety on our streets, sidewalks, and right-of-ways. ■ Increase the use of police bicycles for patrol. PROGRAM: INVESTIGATIONS Program Description The Avon Police Department has one sergeant and one detective assigned to investigate serious or complex crimes. These are investigations of "crimes against persons" including assault, sexual assault, and robbery, and all death investigations. The detectives also investigates serious and complicated "crimes against property", i.e., burglary, high loss frauds, embezzlements and computer crime, and attempts to recover stolen property. They are responsible for all liquor board investigations. The clearance rate for solving crime in 2010 was .43% Services Provided to the Community Criminal investigations: Investigate serious or complex crimes. On-call: 24 -hours a day, seven days a week 13 Recover stolen property: Locate and return stolen property to the owners. ■ Drug Enforcement: Liaison with Drug Task Forces. ■ Immigrant Relations: Liaison with the Immigrant Community in Avon. Liquor Enforcement: Liquor Board investigations and participation in routine compliance checks Sex Offender Response Team: Active representative to this countywide organization to keep tabs on registered sex offenders and compliance checks of Avon's registered sex offenders. Future Outlook • Continue to work in cooperation with the District Attorney's Office and other law enforcement agencies. • Provide crime prevention information to the public regarding identify theft and fraud. • Obtain training and equipment to improve evidence gathering and evaluation techniques. • Follow-up on every felony or domestic violence crime to assure the best possible job is done for the victim. 13 Develop skills in Financial Crimes Investigations to further seize assets from Criminal Enterprises. Section III, Page D-7 Town of Avon Line Item Detail Function: Public Safety #300 Department: Police #310 Program: Administration #311 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change 62401 Personnel: 872 1,466 3,160 3,160 0.00% 61101 Regular Full-time Salaries $ 319,861 $ 316,944 $ 316,944 $ 320,178 1.02% 61151 Overtime Wages 3,160 2,000 2,000 2,000 0.00% 61204 Moving Expenses 6,000 - - - NA 61301 FT Pension 22,336 28,525 28,525 35,220 23.47% 61304 Employee Assistance Program 92 96 96 96 0.00% 61401 FICA/Medicare 4,626 4,625 4,625 4,672 1.02% 61501 Group Health and Life Insurance 42,115 49,293 49,293 48,106 -2.41% 61505 Long-term Disability Insurance 7,126 7,576 7,020 6,436 -8.32% 61506 Short-term Disability Insurance 1,270 1,361 1,361 1,374 0.96% 61507 Dental Insurance 4,232 3,960 3,960 4,800 21.21% 61509 Workers Compensation 3,368 3,341 5,255 5,308 1.01% 61510 Unemployment Insurance 668 957 957 967 1.04% 61000 Total Personnel 414,854 418,678 420,036 429,157 2.17% Section III, Page D-8 Commodities: 62401 Gasoline 872 1,466 3,160 3,160 0.00% 62801 Gifts and Awards 828 500 500 500 0.00% 62802 Food and Beverages 2,082 1,500 1,500 1,500 0.00% 62805 Clothing and Uniforms 1,912 1,000 1,000 1,000 0.00% 62807 Consumable Tools/Small Equipment 1,504 1,000 1,000 1,000 0.00% 62808 Promotional, Informational, and Marketing Material! 235 6,000 6,000 1,000 -83.33% 62901 Duplicating Supplies 634 600 600 600 0.00% 62903 Data Processing Supplies 303 300 300 300 0.00% 62904 Software 9,010 300 300 300 0.00% 62905 Books and Periodicals 714 750 750 750 0.00% 62999 Office Supplies and Materials 2,877 2,500 2,500 2,500 0.00% 62000 Total Commodities 20,971 15,916 17,610 12,610 -28.39% Contract Services: 63203 Printing and Reproduction Services 3,808 4,500 4,500 4,500 0.00% 63301 Medical Services and Examinations 630 1,500 1,500 1,500 0.00% 63302 Laboratory Services 875 1,500 1,500 1,500 0.00% 63504 R&M- Office Equipment 1,629 1,285 1,285 1,285 0.00% 63506 R&M - Radio and Communications Equipment 61 1,000 1,000 1,000 0.00% 63603 Rentals - Office Equipment 6,275 6,275 6,275 6,275 0.00% 63999 Other Contract Services 20,170 17,500 17,500 17,500 0.00% 63000 Total Contract Services 33,448 33,560 33,560 33,560 0.00% Section III, Page D-8 Town of Avon Line Item Detail Function: Public Safety #300 Department: Police #310 Program: Administration #311 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Other Operating Costs: 64101 Travel, Training and Conference 8,261 12,000 12,000 7,000 -41.67% 64102 Dues, Licenses and Memberships 2,464 2,000 2,000 2,000 0.00% 64201 Telephone 1,052 1,200 1,200 1,200 0.00% 64206 Cellular and Paging 3,802 2,300 2,300 2,300 0.00% 64301 Postage and Delivery Costs 1,770 1,300 1,300 1,300 0.00% 64401 Fleet Maintenance Charges 3,529 4,780 4,780 4,780 0.00% 64402 Equipment Replacement Charges 4,435 8,637 8,637 10,686 23.72% 64403 Washbay Charges 468 520 520 520 0.00% 64901 Advertising and Legal Notices - 1,000 1,000 1,000 0.00% 64000 Total Other Operating Costs 25,781 33,737 33,737 30,786 Capital Outlay: 66402 Computers and Peripherals 2,265 1,100 1,100 1,100 0.00% 66000 Total Capital Outlay 2,265 1,100 1,100 1,100 0.00% 60000 Total Expenditures $ 497,319 $ 502,991 $ 506,043 $ 507,213 0.23% Section III, Page D-9 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Police Program: Administration Account 2012 Number Account Name Budget Justification Victim Services, Evidence Call Out 61151 Overtime Wages 2,000 Administration Overtime 2,000 62401 Gasoline 3,160 Gasoline for Vehicles 3,160 62801 Gifts and Awards 500 Employee Incentives, Gifts 500 62802 Food and Beverages 1,500 Seminars, Classes, and Meetings 1,500 62805 Clothing and Uniforms 1,000 Administration Uniforms 1,000 62807 Consumable Tools/Small Equipment 1,000 Miscellaneous Equipment 1,000 National Night Out, Calendars, Water Bottles, Pens, Pins, Crime Prevention 62808 Promotional and Marketing Materials 1,000 Materials 1,000 62901 Duplicating Supplies 600 Copier, Paper, Toner, Misc. 600 62903 Data Processing Supplies 300 Discs, Mouse, Ink, Cartridges 300 62904 Software 300 Software Applications 300 Muni. Codes, Traffic Codes 62905 Books and Periodicals 750 Law Enforcement Periodicals 750 62999 Office Supplies and Materials 2,500 Copier, CBI Computer, Paper 2,500 62000 Total Commodities 12,610 Business Cards, Stationary, Manuals, 63203 Printing and Reproduction Services 4,500 Pamphlets, Court Envelopes 4,500 Hepatitis/Drug Screens Annual Physicals 63301 Medical Services and Examinations 1,500 Fitness Program 1,500 63302 Laboratory Services 1,500 Pre -Employment Testing 1,500 63504 R&M - Office Equipment 1,285 Copier, Computers, Printers, Shredder, Etc. 1,285 63506 R&M - Radios and Communications Equip. 1,000 Pagers, Radio, Cell Phone Repair & Maint. 1,000 63603 Rentals - Office Equipment 6,275 Copier Machine $522.92 x 12 6,275 IACP.net 500 Accreditation Fee 2,500 ECAC Contract 11,400 63999 Other Contract Services 17,500 Vehicle Towing, Microfilm 3,100 63000 Total Contract Services 33,560 Section III, Page D-10 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page D-11 Department: Police Program: Administration Account 2012 Number Account Name Budget Justification Lieutenant Leadership and SWAT Training, Highway Safety Committee and Post CST 64101 Travel, Training and Conference 7,000 Training, Records Certification, Evidence Certification and IACP Conference 7,000 International Chiefs of Police, Colorado 64102 Dues, Licenses and Memberships 2,000 Chiefs, Drug Recognition Expert Fees Community partership w/ rotary, FBI NA 2,000 64201 Telephone 1,200 Long Distance and Modem Charges 1,200 64206 Cellular and Paging 2,300 Cellular 2,300 64301 Postage and Delivery Costs 1,300 Postage and Cost of Delivery of Evidence Items to CBI for Testing 1,300 64401 Fleet Maintenance Charges 4,780 Annual Fleet Maintenance Charges 4,780 64402 Equipment Replacement Charges 10,686 Annual Equipment Rental Charges 10,686 64403 Washbay Charges 520 Annual Washbay Charges 520 64901 Advertising and Legal Notices 1,000 Recruit Advertising 1,000 30,786 64000 Total Other Operating Costs 66402 Computers and Peripherals 1,100 Desktop Replacement- Lt. Daly 1,100 66000 Total Capital Outlay 1,100 Section III, Page D-11 Town of Avon Line Item Detail Function: Public Safety #300 Department: Police #310 Program: Patrol #312 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 930,115 $ 862,376 $ 879,120 $ 902,525 2.66% 61105 STD Wages 554 - - - NA 61151 Overtime Wages 55,610 68,000 84,000 84,000 0.00% 61156 Extra Duty Pay 6,377 12,000 26,877 12,000 -55.35% 61301 FT Pension 65,093 77,928 80,273 99,278 23.68% 61304 Employee Assistance Program 370 336 360 360 0.00% 61401 FICA/Medicare 14,459 13,665 14,399 14,479 0.56% 61501 Group Health and Life Insurance 137,003 175,712 183,329 179,182 -2.26% 61505 Long-term Disability Insurance 25,163 25,056 23,180 19,771 -14.71% 61506 Short-term Disability Insurance 3,888 3,771 3,867 3,957 2.33% 61507 Dental Insurance 13,348 14,130 15,040 18,000 19.68% 61509 Worker's Compensation 15,400 13,468 21,093 22,292 5.68% 61510 Unemployment Insurance 2,034 2,827 2,979 2,996 0.57% 61000 Total Personnel 1,269,414 1,269,269 1,334,517 1,358,840 1.82% Commodities: 62101 Police Operating and Field Supplies 4,106 3,000 3,000 3,000 0.00% 62102 Firearms and Weapons Supplies 7,960 14,000 20,178 14,000 -30.62% 62401 Gasoline 38,815 33,000 45,000 48,980 8.84% 62804 Training Supplies 185 500 500 500 0.00% 62805 Clothing and Uniforms 11,930 13,200 13,200 13,200 0.00% 62806 Safety Materials and Supplies 8,871 11,000 11,000 11,000 0.00% 62807 Consumable or Small Equipment Items 1,899 2,000 2,000 2,000 0.00% 62809 Medical Supplies and 1st Aid 406 1,000 1,000 1,000 0.00% 62902 AudioNisual Supplies 10,241 150 150 150 0.00% 62000 Total Commodities 84,413 77,850 96,028 93,830 -2.29% Contract Services: 63199 Other Professional Services - - 10,275 - -100.00% 63302 Laboratory Services 1,799 3,000 3,000 3,000 0.00% 63549 R&M - Other Specialized Equipment 474 500 500 500 0.00% 63000 Total Contract Services 2,273 3,500 13,775 3,500 -74.59% Section III, Page D-12 Town of Avon Line Item Detail Function: Public Safety #300 Department: Police #310 Program: Patrol #312 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Other Operating Costs: 64101 Travel, Training and Conference 10,844 15,000 15,000 15,000 0.00% 64103 Mileage Reimbursement 362 400 400 400 0.00% 64206 Cellular 8,737 18,342 18,342 18,342 0.00% 64401 Fleet Maintenance Charges 63,868 59,055 62,500 62,500 0.00% 64402 Equipment Replacement Charges 73,933 70,835 70,835 80,675 13.89% 64403 Washbay Charges 4,680 6,240 6,240 6,240 0.00% 64901 Advertising and Legal Notices - 500 500 500 0.00% 64904 Operating Fees, Assessments and Charges 250,636 250,249 250,249 250,776 0.21% 64000 Total Other Operating Costs 413,060 420,621 424,066 434,433 2.44% Capital Outlay: 66402 Computers and Peripherals - 1,100 1,100 2,200 100.00% 66405 Radio & Communication Equipment 1,959 10,000 10,000 10,000 0.00% 66000 Total Capital Outlay 1,959 11,100 11,100 12,200 9.91% 60000 Total Expenditures $ 1,771,119 $ 1,782,340 $ 1,879,486 $ 1,902,803 1.24% Section III, Page D-13 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 uepanment: nonce Program: Patrol Account 2012 Number Account Name Budget Justification Grant Funded Duty Pay: LEAF 20,000 ERYC 5,000 Click It or Ticket 3,000 11.5 hr shifts -Straight time Hour Shifts 12,000 Special Events: St. Pat, Salute, NNO 5,000 61151 Overtime Wages 84,000 Investigations, Court, Report Writing, Patrol 39,000 61156 Extra Duty 12,000 Extra Duty Contracts 12,000 Training Equipment, Film for Cameras, 62101 Police Operating and Field Supplies 3,000 Intox Supplies and Taser Batteries 3,000 Firearm Supplies, Shotgun Shells, Bullets Rifle Repairs, Cleaning Supplies, Targets 62102 Firearms and Weapons Supplies 14,000 Less Than Lethal Forces Munitions 14,000 62401 Gasoline 48,980 Gas for Patrol Cars 48,980 62804 Training Supplies 500 Training Supplies 500 Uniforms ($600 x17) 10,200 62805 Clothing and Uniforms 13,200 Misc. Uniforms, Leather Gear, Equipment 3,000 New/Replacement Ballistic Vests 7,000 (partially grant funded) 62806 Safety Materials 11,000 Flares, Cones, Safety Equipment 4,000 62807 Consumable Tools/ Small Equipment 2,000 Narcotics Testing Eq, NIK Kits, Swabs 2,000 Blood and Urine Test Equipment 62809 Medical Supplies and First Aid 1,000 Replace 1st Aid Supplies 1,000 62902 Audio/Visual Supplies 150 Video Tapes, Supplies 150 62000 Total Commodities 93,830 63302 Laboratory Services 3,000 Toxicology Testing, Blood & Urine Testing 3,000 63549 R&M - Other Specialized Equipment 500 Radar 500 63000 Total Contract Services 3,500 Academy 4,200 Miscellaneous Training: Bike Patrol, Community Poliicing, SRO, Police Liability, 64101 Travel, Training and Conference 15,000 Search and Seizure 10,800 64103 Mileage Reimbursement 400 Mileage/POV 400 Cellular Phone Service 18 x 619/yr 11,142 64206 Cellular and Paging 18,342 Crime reports and Livescan Maintenance 7,200 Section III, Page D-14 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page D-15 Department: Police Program: Patrol Account 2012 Number Account Name Budget Justification 64401 Fleet Maintenance Charges 62,500 Annual Fleet Maintenance Charges 62,500 64402 Equipment Replacement Charges 80,675 Annual Equipment Rental Charges 80,675 64403 Washbay Charges 6,240 Annual Washbay Charges 6,240 64901 Advertising and Legal Notices 500 New Officer Recruitment Pamphlets 500 Crime Stoppers 500 COPS LINK 1,900 Clancy 3,120 Detox Facility 19,567 Boarding Prisoners 750 64904 Operating Fees, Assessments, and Charges 250,776 800 MHz System Fee 23,171 Vail Dispatch Services 201,768 64000 Total Other Operating Costs 434,433 66402 Computer and Peripherals 2,200 Desktop Replacements- Dammen & Shared 2,200 66405 Radio and Communication Equipment 10,000 Mobile Radios (2) 10,000 Total Capital Outlay 12,200 Section III, Page D-15 Town of Avon Line Item Detail Function: Public Safety #300 Department: Police #310 Program: Investigations #313 62000 Total Commodities Contract Services: 63301 Medical Services and Exams 63000 Total Contract Services Other Operating Costs: 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures 2,283 Commodities: 62101 Original or Final Gasoline 62805 Clothing and Uniforms 62806 Safety Materials Prev. Amend. Revised Proposed Audio/Visual Supplies Account Office Supplies and Materials Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 200 0.00% 336 - - - NA Personnel: 4,382 4,650 61101 Regular Full-time Salaries $ 54,114 $ 59,271 $ 57,972 $ 57,473 -0.86% 61151 Overtime Wages 2,216 9,000 9,000 9,000 0.00% 61156 Extra Duty Pay - 4,000 4,000 4,000 0.00% 61301 FT Pension 4,734 5,334 5,605 6,322 12.79% 61304 Employee Assistance Program 18 24 24 24 0.00% 61401 FICA/Medicare 818 1,048 1,059 1,022 -3.49% 61501 Group Health and Life Insurance 7,988 12,242 12,152 11,934 -1.79% 61505 Long-term Disability Insurance 1,690 2,098 1,924 1,494 -22.35% 61506 Short-term Disability Insurance 196 260 276 253 -8.33% 61507 Dental Insurance 808 990 990 1,200 21.21% 61509 Worker's Compensation 872 926 1,239 1,420 14.61% 61510 Unemployment Insurance 115 217 220 211 -4.09% 61000 Total Personnel 73,569 95,410 94,461 94,353 -0.11% 62000 Total Commodities Contract Services: 63301 Medical Services and Exams 63000 Total Contract Services Other Operating Costs: 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures 2,283 Commodities: 62101 Police Operating and Field Supplies 62401 Gasoline 62805 Clothing and Uniforms 62806 Safety Materials 62807 Consumable Tools/Small Equipment 62902 Audio/Visual Supplies 62999 Office Supplies and Materials 62000 Total Commodities Contract Services: 63301 Medical Services and Exams 63000 Total Contract Services Other Operating Costs: 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures 2,283 2,500 2,500 2,500 0.00% 985 1,200 1,264 1,264 0.00% 460 300 300 300 0.00% - 200 200 200 0.00% 258 250 250 250 0.00% 60 200 200 200 0.00% 336 - - - NA 4,382 4,650 4,714 4,714 0.00% 1,293 1,200 1,200 1,200 0.00% 1,293 1,200 1,200 1,200 0.00% 1,706 1,749 1,749 1,749 0.00% 4,376 - - 5,244 NA 468 520 520 520 0.00% 6,550 2,269 2,269 7,513 231.12% 1,100 NA - - - 1,100 NA $ 85,794 $ 103,529 $ 102,644 $ 108,880 6.08% Section III, Page D-16 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Police Program: Investigations Account 2012 Number Account Name Budget Justification 61151 Overtime Wages 61156 Extra Duty 62101 Police Operating and Field Supplies 62401 Gasoline 62805 Clothing and Uniforms 62806 Safety Materials 62807 Consumable Tools/Small Equipment 62902 AudioNisual Supplies 62000 Total Commodities 63301 (Medical Services and Exams 63000 Total Contract Services 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs 66402 Computers and Peripherals S 1 Total Capital Outlay 9,000 Investigator's Overtime 9,000 4,000 Extra Duty Contracts 4,000 1,200 Sex Assault Medical Services 1,200 1.200 1,749 Annual Fleet Maintenance Charges 1,749 5,244 Annual Equipment Rental Charges 5,244 520 Annual Washbay Charges 520 7,513 1,100 Desktop Replacement- Holstrom 1,100 1,100 Section III, Page D-17 DUI Blood Storage Refrigerator 2,500 Equipment, Investigative Supplies 2,500 1,264 Gasoline for vehicle 1,264 300 Miscellaneous Uniforms 300 200 Gloves, PPE, Decontamination Wipes 200 250 Miscellaneous 250 200 Video & Audio Cassettes for Court 200 1,714 1,200 Sex Assault Medical Services 1,200 1.200 1,749 Annual Fleet Maintenance Charges 1,749 5,244 Annual Equipment Rental Charges 5,244 520 Annual Washbay Charges 520 7,513 1,100 Desktop Replacement- Holstrom 1,100 1,100 Section III, Page D-17 THIS PAGE INTENTIONALLY LEFT BLANK Section III, Page D-18 R, "= .rA a�S A mu d � r 'a :Z - r. U r.0 y � U a a Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Public Works Department Total $ 2,816,850 $ 2,927,827 $ 3,091,446 $ 3,125,459 1.10% Department Budget by Program: Administration $ Original or Final 72,178 $ 75,430 $ Prev. Amend. Revised Proposed 1,438,212 Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change 393,406 397,054 394,103 -0.74% Personnel $ 1,329,327 $ 1,404,389 $ 1,408,631 $ 1,417,949 0.66% Commodities 311,109 357,717 357,791 381,337 6.58% Contract Services 321,780 379,326 396,807 378,585 -4.59% Other Operating Costs 641,506 660,518 802,340 778,528 -2.97% Debt Service 170,319 96,757 96,757 116,821 20.74% Capital Outlay 42,809 29,120 29,120 52,239 79.39% Total $ 2,816,850 $ 2,927,827 $ 3,091,446 $ 3,125,459 1.10% Department Budget by Program: Administration $ 100,472 $ 72,178 $ 75,430 $ 75,620 0.25% Roads and Streets 1,438,212 1,419,689 1,479,164 1,522,218 2.91% Facilities Maintenance 367,384 393,406 397,054 394,103 -0.74% Parks 723,318 814,979 835,091 843,585 1.02% Town Center West Maintenance Fund 187,464 227,575 304,707 289,933 -4.85% Community Enhancement Fund - - - - NA Facilities Reserve Fund - - - - NA Total $ 2,816,850 $ 2,927,827 $ 3,091,446 $ 3,125,459 1.10% Sources of Funds: Direct Program Revenues: Eagle County Trail Safety and Repair Grant - - 6,000 4,000 NA Highway User's Tax $ 22,294 $ 23,000 $ 22,000 $ 22,000 0.00% Road & Bridge Fund 330,253 360,000 340,000 346,800 2.00% Abatement Services 1,125 2,000 2,000 2,000 0.00% Road Cut Permits 151,751 140,000 165,000 200,000 21.21% Village at (Avon) Municipal Services - 200,991 200,991 200,991 0.00% Capital Lease Proceeds - - - - NA 505,423 725,991 729,991 771,791 5.73% General Fund Subsidy 2,123,963 1,974,261 2,056,748 2,063,735 0.34% Town Center West Maintenance Fund 187,464 227,575 304,707 289,933 -4.85% Community Enhancement Fund - - - - NA Facilities Reserve Fund - - - - NA Total $ 2,816,850 $ 2,927,827 $ 3,091,446 $ 3,125,459 1.10% Full-time Employees (FTEs) 19.40 19.40 19.40 19.40 Section III, Page E-2 PUBLIC WORKS PUBLIC WORKS The Public Works Dept. consists of three organizational divisions; Administration, Roads and Bridges, and Parks/Facilities. All divisions work to maintain the Town's existing infrastructure and building assets and also lend support to other Departments for various special events throughout the year, planning, energy initiatives, and assisting with set-up/tear-down, crowd control, trash collection, traffic control, and vendor supervision. The Department operates under the supervision of the Director of Public Works, Jennifer Strehler. ADMINISTRATION provides overall direction and coordination for the Public Works Department including staff management, strategic planning, project management, grant writing, cross -department coordination, and reporting to the Town Manager and Town Council. This division also provides assistance to the general public, provides technical assistance to the Town Manager, and is responsible for the whole department's budget development and control. ROAD AND BRIDGE (R&B) is an operational division responsible for the maintenance of over 60 lane miles of roadway, six bridges, 2 railroad overpasses, 8 miles of sidewalk, and the town's major storm water infrastructure. The street system also consists of over seven miles of guardrail, 435 various light poles, over 900 street signs, and thirty bike path signs. All work in the public rights-of-way (r.o.w.) by private parties or contractors must have a valid permitted authorized by the Director of Public Works in order to protect the public's investment in assets and to safeguard the traveling public. R&B manages the r.o.w. permit process and conducts inspection of work to verify permit compliance. Snow plowing, road patching, road striping, street light repair, guard rail and sign repair, street sign making, response to all emergency personnel, and weed abatement are some of the other services provided by this division. Gary Padilla, Road and Bridge Superintendent, manages this division. PARKS/FACILITIES division provides maintenance of public buildings and structures as well as parks, streetscapes, and open spaces. The PARKS group maintains four parks and Avon Rd, including over sixty-five acres of irrigated open space and multi -use athletic fields. The PARKS group is also responsible for the maintenance and care of four tennis courts, three basketball courts, and two picnic shelters, the just completed Nottingham Lake fishing pier, plus five miles of recreation trails, two miles of fencing, over eight hundred trees, more than twenty thousand square feet of planting beds, Avon Station and 9 other bus -stops, plus 82 total trash receptacles and 23 pet stations. The FACILITIES group keeps the HVAC equipment operational and maintains the exterior and interior furnishings of all of Avon's public buildings except the Recreation Center. This group coordinates renovation work and provision of temporary facilities with all other departments as needed. During the winter season, several of the PARKS/FACILITIES employees are utilized by the ROADS AND BRIDGES division to assist with road snow plowing operations. The remainder of the PARKS/FACILITIES group is responsible for snow and ice removal and maintenance of over two miles of sidewalk, recreation paths and parking lots. The PARKS group also maintains and treats between four and five acres of ice on Nottingham Lake for free public skating, broomball and pond hockey. Cooperation with the Recreation Department, in scheduling and staffing 17+ Special Events covering 31 calendar days, athletic events (e.g., lacrosse, soccer, hockey tournaments) and recreational activities (e.g., club kickball, hockey, ultimate Frisbee, flag football). This division is under the supervision of Joe Histed, Parks/Facilities Superintendent. Section III, Page E-3 PUBLIC WORKS DEPARTMENT ACCOMPLISHMENTS FOR 2011 A Operated at a reduced service level due to staff reductions which included a loss of 5 CDL drivers for snow plowing and operation of other equipment as compared to previous levels due to town -wide budget cuts. Conducted Road and Bridge maintenance, including: o Repaired over 150 streetlights to restore functionality o Repaired curbs, shoulder, and guardrail o Street striping and road markings installed o Repaired damage to roads, signs, lights from 6 accidents o Repaired damage from 5 vandalism incidences o Installed 40 new banners in Town Core plus many banners on RR bridge for special events o Conducted traffic control for 6 special events o Cleaned ditches, culverts and roadways due to mudslide on Nottingham Road and Metcalf Road o Annual cleanup for Town of Avon residents o Managed noxious weed program: 183 violations issued o Cleaned all storm sewer inlets within the town limits o Removed all debris and materials from Swift Gulch to the Annex, to the landfill etc. to prepare for Swift Gulch construction O Conducted Facility Asset Maintenance and improvements including: o Built office addition in Community Development. o Updated emergency lighting and exit signs at Swift Gulch portables. o Installed new CO monitors in Fleet maintenance building. o Worked with PD to make updates to meet CALEA requirements. This included working with Fleet Maintenance to build a custom lock-up cage for lost and found and a custom built HVAC vent for the evidence room. Conducted Parks and Streetscape Maintenance including: o Installed 40 new, more reliable and efficient irrigation rotors in Nottingham Park. o Installed 12 new irrigation control valves throughout Avon's irrigation system. o Conducted bronze patina maintenance on art in public places statues on Avon Rd. o Renovated 3 median ends on Avon Rd. Removed tired junipers, installed new irrigation and planted annuals and perennials. o Removed dead and dying junipers by Recreation center and replanted with shrubs and perennials. o Used cobble to mulch on/off ramp medians at RA#2, saving costs of mulch and maintenance in the future. o Restrung all town flag poles with new string and hardware. o Planted 3 new trees on Avon Rd median to replace dying spruce trees. o Installed 4 new Bear Proof trash cans. Section III, Page E-4 PUBLIC WORKS o Replaced or renewed 80 yards of mulch/bark products to spruce up Town maintained plantings areas. o Repaired 11 vandalized areas including damage to irrigation, fencing, bus stops, restrooms and trash receptacles o Installed 2 new ADA compliant and pet friendly drinking fountains at O'neal Spur park and the Nottingham Park cabin. o Installed 2 new ADA compliant drinking fountains at the tennis courts and public restrooms. o Removed and replaced 26,000 square feet of sod on athletic field due to damage from skating rinks. o Removed 9 unhealthy large cottonwood trees from the mall to make way for 2015 improvements. o Installed and irrigated 10 new service berry bushes in mall as part of ongoing improvements. o Installed new irrigation controller in mall as part of ongoing improvements. o Replaced 250 linear feet of asphalt along the Avon Section of the Eagle Valley trail to repair damage from roots. 445 of Bio -barrier was installed along trail to prevent further damage. (Eco trails provided 48% matching funds) o Supported the addition of 3 new special events (Snowball Music Festival, Dock Dogs and USA Pro -cycling challenge) with services including fencing, tent erection, trash and recycling removal, and perimeter security. DEPARTMENT PRIORITIES FOR 2012 Top priorities and goals for the Department of Public Works are listed below. Execute move to Lot 5, VAA site for public works staff, including relocation of modular offices. Effort will involve in-house staff to control contractor costs. 8 Repair asphaltic pavements in Wildridge and other areas where considerable freeze -thaw cycle damage has occurred over the past three winters. Repair path along ECO Trail where tree roots are causing cracking and heaving of thin asphalt Improvements to Nottingham Ditch along Swift Gulch Rd to reduce water loss and temperature increases; pipe or line key ditch sections. 0 Look for Funding Opportunities for Park Improvements in Nottingham Park to replace restrooms which are under -sized and not compliant with the modern building code and to replace 20 -year old playground equipment (both projects are currently not funded in the 5 -year CIP). ® Complete GIS inventories for street lighting, signs, and storm drainage infrastructure to more efficiently track maintenance of these assets. Cross training parks, road and bridge, and facilities staff to provide better coverage of core services during vacations, sick leave, etc. o Manage outsourced work to contractors where appropriate. Equipment ® Replace 1 aged snow plow and a street sweeper. Section III, Page E-5 PUBLIC WORKS FUTURE OUTLOOK The Department of Public Works is operating at a reduced level of service. Staffing and budget levels for 2012 are similar to 2001 levels (19 total employees) despite inflation in labor and commodities costs. The priority of the department is asset management, with prioritization of safety-related infrastructure. The value of total infrastructure under maintenance by Public Works has increased over 600% since 2003. The Public Works Department budget for 2011 includes one frozen full-time maintenance worker position in FACILITIES, which we would like to fill before the end of 2012 if possible due to the high workload for facilities maintenance and repair. Six previously -authorized positions in ADMIN (1 administrative assistant) PARKS (3 maintenance workers), TOWN CENTER WEST (1 maintenance worker), and ROAD AND BRIDGE (1 equipment operator) were eliminated from the organizational chart and from the budget in 2011 and are not included in this 2012 budget. As Public Works continues to operate with reduced staffing and overall budget, we will focus on providing a very basic level of maintenance service using in-house staff, out -source critical repairs and improvements, and enforce local codes requiring maintenance by private property owners. Cross -training, better equipment, and use of software and automation will be key tools for our relatively small staff to manage the workload. Public Work's five-year vision includes playing "catch-up" on deferred asset maintenance and growth in staffing to match the real long-term need to adequately sustain public assets. Section III, Page E-6 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Administration #411 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 62000 Total Commodities 4,759 5,150 5,224 5,332 2.07% Personnel: 61101 Regular Full-time Salaries $ 54,416 $ 33,079 $ 33,079 $ 33,416 1.02% 61151 Overtime 886 - - - NA 61201 Automobile Allowance 1,080 1,080 1,080 1,080 0.00% 61301 FT Pension 3,328 2,977 2,977 3,676 23.48% 61304 Employee Assistance Program 11 7 7 7 0.00% 61401 FICA/Medicare 497 495 495 500 1.01% 61501 Group Health and Life Insurance 4,956 3,735 3,735 3,646 -2.38% 61505 Long-term Disability Insurance 246 167 167 167 0.00% 61506 Short-term Disability Insurance 176 139 139 141 1.44% 61507 Dental Insurance 513 297 297 360 21.21% 61509 Worker's Compensation 270 225 347 350 0.86% 61510 Unemployment Insurance 116 102 102 103 0.98% 61000 Total Personnel 66,495 42,303 42,425 43,446 2.41% 64402 Commodities: 600 - - - NA 62401 Gasoline 542 400 474 632 33.33% 62802 Food and Beverages 1,726 2,200 2,200 1,950 -11.36% 62805 Clothing and Uniforms 48 300 300 300 0.00% 62904 Software 89 350 350 500 42.86% 62905 Books and Periodicals 133 150 150 200 33.33% 62999 Office Supplies and Materials 2,221 1,750 1,750 1,750 0.00% 62000 Total Commodities 4,759 5,150 5,224 5,332 2.07% Section ill, Page E-7 Contract Services: 63504 R&M - Office Equipment and Computer - - 882 882 0.00% 63506 R&M - Radios and Communications Equip. 13,966 6,800 6,800 4,268 -37.24% 63603 Rentals - Office Equipment - 1,500 2,099 2,099 0.00% 63999 Other Contract Services 483 1,500 1,500 1,500 0.00% 63000 Total Contract Services 14,449 9,800 11,281 8,749 -22.44% Other Operating Costs: 64101 Travel, Training and Conference 1,585 1,500 1,500 1,000 -33.33% 64102 Dues, Licenses and Memberships 683 930 930 1,023 10.00% 64104 Meeting Expense - 100 100 120 20.00% 64201 Telephone 1,294 1,300 1,300 1,300 0.00% 64206 Cellular and Paging 6,395 9,000 9,000 9,000 0.00% 64301 Postage and Delivery Costs 416 300 300 300 0.00% 64401 Fleet Maintenance Charges 1,382 1,075 2,200 2,200 0.00% 64402 Equipment Replacement Charges 600 - - - NA 64403 Washbay Charges - - 450 450 0.00% 64901 Advertising and Legal Notices 252 - - - NA 64000 Total Other Operating Costs 12,607 14,205 15,780 15,393 -2.45% Section ill, Page E-7 Function: Public Works #400 Department: Public Works Department #410 Program: Administration #411 Account Number Account Description Capital Outlay 66401 Office Equipment 66402 Computers and Peripherals 66404 Furniture and Fixtures 66000 Total Capital Outlay 60000 Total Expenditures Town of Avon Line Item Detail Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change - 600 600 550 -8.33% 2,162 - - 150 NA - 120 120 2,000 1566.67% 2,162 720 720 2,700 275.00% $ 100,472 $ 72,178 $ 75,430 $ 75,620 0.25% Section III, Page E-8 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page E-9 Department: Public Works Program: Administration Account 2012 Number Account Name Budget Justification 62401 Gasoline 632 Fuel for Vehicles 632 Coffee Service 1,400 Seasonal staff training events (2) 300 62802 Food and Beverage 1,950 Networking Meetings 250 62806 Clothing and Uniforms 300 Outerwear, Logowear 300 62904 Software 500 Software 500 62905 Books and Periodicals 200 Reference Books and Magazines 200 Printer, Copier Plotter Supplies 1,000 62999 Office Supplies and Materials 1,750 Miscellaneous Flyers and Supplies 750 62000 Total Commodities 5,332 63504 R&M - Office Equip and Computers 882 Copier Maintenance 882 800 MHz Radio Service 10@ $356.80 each 3,568 Batteries 200 63506 R&M - Radios and Communications Equip. 4,268 Repairs 500 63603 Rentals Office Equipment 2,099 50% of Copier lease $349.76 x 12 months 2,099 63999 Other Contract Services 1,500 Copy Services 1,500 63000 Total Contract Services 8,749 64101 Travel, Training and Conference 1,000 Management Training 1,000 PE 150 WEF 175 ASME 95 NRPA 145 APWA 238 CO Weed Association 100 64102 Dues, Licenses, and Memberships 1,023 AWA, Lake Management 120 64104 Meeting Expenses 120 Quarterly QQ, ECO Trails, Design, Safety 120 64201 Telephone and Long Distance 1,300 PW Fax, Fire Alarm, Long Distance Charges 1,300 64206 Cellular and Paging 9,000 Cellular, Paging Service 9,000 64301 Postage and Delivery costs 300 Miscellaneous Deliveries/Shipments 300 64401 Fleet Maintenance 2,200 Annual Fleet Maintenace Charge 2,200 64403 Washbay Charges 450 Annual Washbay Charges 450 64000 Total Other Operating Costs 15,393 Section III, Page E-9 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Public Works Program: Administration Account Number Account Name 2012 Budget Justification 66401 66402 66404 66000 Office Equipment Computers and Peripherals Office Furniture and Fixtures Total Capital Outlay 550 150 2,000 Gang charger, Microwave 550 Digital Camera 150 Fixtures, Furniture Replacement 2,000 2,700 Section III, Page E-10 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Roads and Streets #413 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 61000 Total Personnel Commodities: 62201 Street Repair and Maint. Materials and Supplies 62202 Sand and Gravel 62203 Street Sign Materials and Supplies 62205 Plumbing and Electrical Supplies and Materials 62305 Chemicals 62401 Gasoline 62402 Diesel 62802 Food and Beverage 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Personnel: 61101 Regular Full-time Salaries 61151 Overtime Wages 61301 FT Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62201 Street Repair and Maint. Materials and Supplies 62202 Sand and Gravel 62203 Street Sign Materials and Supplies 62205 Plumbing and Electrical Supplies and Materials 62305 Chemicals 62401 Gasoline 62402 Diesel 62802 Food and Beverage 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities $ 383,331 $ Contract Services: 63301 Medical Services and Exams 63502 R&M - Streets 63608 Rentals - Machinery & Equipment 63999 Other Contract Services $ 383,331 $ 366,682 $ 364,045 $ 369,940 1.62% 12,936 32,000 32,122 32,000 -0.38% 25,731 33,001 32,895 40,693 23.71% 210 204 204 204 0.00% 5,754 5,781 5,745 5,828 1.44% 92,858 103,496 103,496 100,959 -2.45% 3,892 3,653 3,746 3,318 -11.43% 1,710 1,661 1,655 1,674 1.15% 9,420 8,415 8,415 10,200 21.21% 11,502 10,123 12,969 13,275 2.36% 843 1,196 1,189 1,206 1.43% 548,187 566,212 566,481 579,297 2.26% 12,202 20,000 20,000 20,000 0.00% 35,039 32,625 32,625 55,625 70.50% 26,828 28,000 28,000 28,800 2.86% 1,967 40,251 40,251 16,059 -60.10% 23,581 22,300 22,300 22,300 0.00% 5,628 4,988 4,988 7,900 58.38% 38,548 34,125 34,125 49,840 46.05% 652 750 750 750 0.00% 401 600 600 600 0.00% 3,814 4,100 4,100 4,100 0.00% 2,260 2,270 2,270 2,270 0.00% 7,974 9,395 9,395 9,840 4.74% 752 800 800 1,800 125.00% 159,646 200,204 200,204 219,884 9.83% 260 1,764 1,764 1,764 0.00% 89,155 89,730 89,730 92,230 2.79% 245 600 600 600 0.00% 130,996 135,722 135,722 135,722 0.00% 63000 Total Contract Services 220,656 227,816 227,816 230,316 1.10% Section III, Page E-11 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Roads and Streets #413 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Other Operating Costs: 64101 Travel, Training and Conference 2,697 8,075 8,075 8,075 0.00% 64203 Electric 35,119 41,307 41,307 41,307 0.00% 64401 Fleet Maintenance Charges 195,167 146,794 206,000 206,000 0.00% 64402 Equipment Replacement Charges 78,105 90,019 90,019 79,013 -12.23% 64403 Washbay Charges 7,008 7,654 7,654 7,654 0.00% 64901 Advertising and Legal 248 400 400 500 25.00% 64902 Financial Support, Donations and Contributions 23,883 36,000 36,000 36,000 0.00% 64000 Total Other Operating Costs 342,227 330,249 389,455 378,549 -2.80% Debt Service: 65201 Capital Lease Payments 165,662 94,108 94,108 114,172 21.32% 65000 Total Debt Service 165,662 94,108 94,108 114,172 21.32% Capital Outlay: 66402 Computers and Peripherals 1,834 1,100 1,100 - -100.00% 66000 Total Capital Outlay 1,834 1,100 1,100 - -100.00% 60000 Total Expenditures $ 1,438,212 $ 1,419,689 $ 1,479,164 $ 1,522,218 2.91% Section III, Page E-12 Town of Avon Detailed Budget Requests 2012 Section III, Page E-13 Department: Public Works Program: Roads & Streets Account 2012 Number Account Name Budget Justification 61151 Overtime Wages 32,000 Overtime 32,000 Street Paint 2,000 Brick Sealer, Crosswalks 5,000 Asphalt/Cold Patch 3,000 Replenish Guard Rail Material 4,750 62201 Street Repair and Maint. Materials and Supp 20,000 Pre -mark Street Striping 5,250 62202 Sand and Gravel 55,625 Cinders 50,000 Shoulder Material 5,625 Delineators, Reflectors 6,500 Steel Posts 24 @ $200 4,800 Stains, Paints, Brushes 750 Replenish Cones and Barrels 1,750 Construction Signs (Vlg) 2,500 Sign Materials 6,000 62203 Street Sign Materials and Supplies 28,800 Wood Posts 100 @ $65 6,500 Avon Rd Light heads, terminals, etc 4,000 Bulbs 4,600 Hardware 1,725 62205 Plumbing and Electrical Supplies and Materials 16,059 3 -Path Lights @ $2867 each 5,734 Weed Killer 2,500 Neutralizer 800 62305 Chemicals 22,300 Ice Slicer 19,000 62401 Gasoline 7,900 Unleaded Fuel 7,900 62402 Diesel 49,840 Diesel Fuel 49,840 62802 Food and Beverage 750 Miscellaneous Meetings 750 62804 Training Supplies 600 Video Rental, Safety Handouts 600 10 Coats @ $175 each 1,750 10 Bibs @ $125 each 1,250 62805 Clothing and Uniforms 4,100 Uniforms, Hats, Shirts 11 @ $100 1,100 Personal Protective Equipment 10 @ $150 1,500 Barricade Lights 220 62806 Safety Materials and Supplies 2,270 First Aid Supplies 550 Electrical Field tools 1,500 Asphalt Tools/Crack Fill Specialty Tools 500 Hand Tools 1,100 Guardrail Attachment 2,500 Air Tools 1,800 (2) Weed Eaters 1,440 62807 Consumable Tools/ Small Equipment 9,840 Miscellaneous Hardware 1,000 Section III, Page E-13 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Roads & Streets Account 2012 Number Account Name Budget Justification Bracket Hardware 800 62899 Other Miscellaneous Operating Supplies 1,800 Miscellaneous Hardware 1,000 62000 Total Commodities 219,884 Random Alcohol 500 Random Drug 500 63301 Medical Services and Exams 1,764 DOT Physicals 764 Miscellaneous Patch (potholes, sinkholes) 25,000 Infra Red Patch 15,730 Storm Water System Maintenance 15,000 Guard Rail Repair 500 LF/yr @ $25/LF 12,500 63502 R&M - Streets 92,230 Crack Fill Maintenance 24,000 63608 Rentals - Machinery and Equipment 600 Miscellaneous Equipment Rentals 600 Electrical Outsourcing 12,000 Snow Removal/Hauling 19,822 Snow RemovaVHandwork (Avon Rd) 1,100 Street Striping 42,000 Sidewalk Repairs 8,000 Trash, Landfill (Includes Clean up Work) 9,200 Vandalism 3,600 UNCC Charges (Locates, Tier 1) 2,000 Paint RR Bridge Walls 8,000 Weed Mitigation 25,000 63999 Other Contract Services 135,722 Paint Streetscape Lights 25 @ $200 5,000 63000 Total Contract Services 230,316 Road Tech Trainer Dues 675 Equipment Operator Certification 5,000 64101 Travel, Training, and Conference 8,075 ALTAP/APWA Training 2,400 W.BC Blvd. Streetlights 1,920 1-70 Sign 1,535 Christmas Lights #1 3,328 Christmas Lights #2 2,816 Street Lights -Avon Road 2,688 Path Lights - Avon Road 2,688 Section III, Page E-14 Town of Avon Detailed Budget Requests 2012 Section III, Page E-15 Department: Public Works Program: Roads & Streets Account 2012 Number Account Name Budget Justification Path Outlets 7,680 Recreation Center Parking Lot 2,560 Riverfront Drive 1,500 Benchmark Road Street Lights 1,920 Avon Elementary 1,152 Hurd Lane Street Lights 1,664 West Beaver Creek Blvd Path Lights 2,560 Chapel Place Path Lights 1,920 Village Street Lights 2,688 64203 Electric 41,307 Village Earthlights 2,688 64401 Fleet Maintenance Charges 206,000 Annual Fleet Maintenance Charges 206,000 64402 Equipment Replacement Charges 79,013 Annual Equipment Rental Charges 79,013 64403 Washbay Charges 7,654 Annual Washbay Charges 7,654 64901 Advertising and Legal Notices 500 Door Hangers, Flyers 500 64902 Financial Support, Donations 36,000 Westin Riverfront Public Plaza 36,000 64000 Total Other Operating Costs 378,549 2007 Master Lease (Leeboy, Flayle Mower) 83,972 65201 Capital Lease Payments 114,172 2011 Peterbilt Plow Truck Lease 30,200 65000 Total Debt Service 114,172 Section III, Page E-15 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Facility Maintenance #414 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 128,932 $ 125,695 $ 119,964 $ 119,220 -0.62% 61151 Overtime Wages 1,168 5,000 5,639 5,000 -11.33% 61301 FT Pension 8,949 11,313 11,385 13,114 15.19% 61304 Employee Assistance Program 65 66 66 66 0.00% 61401 FICA/Medicare 1,896 1,895 1,829 1,801 -1.53% 61501 Group Health and Life Insurance 29,405 33,513 33,356 32,661 -2.08% 61505 Long-term Disability Insurance 1,254 1,233 1,278 1,088 -14.87% 61506 Short-term Disability Insurance 556 566 685 540 -21.17% 61507 Dental Insurance 2,990 2,723 2,723 3,300 21.19% 61509 Worker's Compensation 2,315 2,203 2,943 3,037 3.19% 61510 Unemployment Insurance 276 392 379 373 -1.58% 61000 Total Personnel 177,806 184,599 180,247 180,200 -0.03% Commodities: 62205 Plumbing & Electrical Supplies and Materials 7,095 6,385 6,385 6,385 0.00% 62401 Gasoline 2,656 2,100 2,100 3,160 50.48% 62402 Diesel 1,783 2,000 2,000 2,136 6.80% 62803 Janitorial, Custodial and Cleaning Supplies 9,826 10,000 10,000 10,500 5.00% 62805 Clothing and Uniforms 331 600 600 600 0.00% 62807 Consumable Tools/Small Equipment 494 3,800 3,800 2,000 -47.37% 62899 Other Miscellaneous Operating Supplies 920 1,200 1,200 1,200 0.00% 62904 Software 175 - - - NA 62000 Total Commodities 23,280 26,085 26,085 25,981 -0.40% Contract Services: 63306 Security Services 500 - - - 63501 R&M - Buildings and Facilities 25,607 44,045 44,045 39,475 -10.38% 63599 Other Maintenance Services 12,851 15,025 23,025 21,095 -8.38% 63000 Total Contract Services 38,958 59,070 67,070 60,570 -9.69% Other Operating Costs: 64101 Travel, Training and Conference 885 3,300 3,300 3,300 0.00% 64102 Dues, Licenses and Memberships 3,924 3,924 3,924 3,924 0.00% 64202 Gas 9,257 12,880 12,880 12,880 0.00% 64203 Electric 44,282 46,044 46,044 46,044 0.00% 64204 Water and Sanitation 9,614 6,736 6,736 6,736 0.00% 64205 Trash and Recycling 11,167 18,000 18,000 18,000 0.00% 64401 Fleet Maintenance Charges 12,647 7,908 7,908 7,908 0.00% 64402 Equipment Replacement Charges 1,800 2,200 2,200 - -100.00% 64403 Washbay Charges 936 1,560 1,560 1,560 0.00% 64000 Total Other Operating Costs 94,512 102,552 102,552 100,352 -2.15% Section III, Page E-16 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Facility Maintenance #414 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Capital Outlay: 66202 Building Improvements 32,828 19,000 19,000 26,500 39.47% 66402 Computers and Peripherals - 1,100 1,100 - -100.00% 66404 Furniture and Fixtures - 1,000 1,000 500 -50.00% 66000 Total Capital Outlay 32,828 21,100 21,100 27,000 27.96% 60000 Total Expenditures $ 367,384 $ 393,406 $ 397,054 $ 394,103 -0.74% Section III, Page E-17 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Facility Maintenance Account 2012 Number Account Name Budget Justification 61151 Overtime Wages 5,000 Overtime 5,000 Plumbing and Mechanical Equipment 3,500 Light Bulbs, Fixtures 2,000 62205 Plumbing & Electrical Supplies & Materials 6,385 Electrical Supplies 885 62401 Gasoline 3,160 Gasoline Fuel for Vehicle 3,160 62402 Diesel 2,136 Diesel Fuel for Vehicle 2,136 Paper Products, Trash Bags 5,400 Cleaning Supplies 4,100 62803 Janitorial, Custodial, and Cleaning Supplies 10,500 Miscellaneous Items 1,000 Outerware: Coats or Bibs 400 62805 Clothing and Uniforms 600 Uniforms, Hats, Shirts, Pants 200 62807 Consumable Tools, Small Equipment 2,000 Maintenance Tools 2,000 62899 Other Miscellaneous Operating Supplies 1,200 Miscellaneous Hardware 1,200 62000 Total Commodities 25,981 Sherwood Meadows Miscellaneous Repairs 1,125 Cabin Exterior Repair: Chinking, Stain, Columns 2,500 Interior Repairs 500 PW Annex Exterior Repairs 800 Pumphouse Deck Repairs/Stain 1,500 Electrical Upgrades 1,500 Exterior Repairs 500 Municipal Building Exterior Repairs (Stucco, Paint, Concrete) 1,400 Door and Window Repairs 1,400 Door Mats 900 HVAC Filters (quarterly) 1,200 Miscellaneous Repairs 2,500 Atrium Windows -Glass, Frame & Sealing 1,000 Flags 2,500 HVAC Repairs 3,000 Ceiling Tile Replacement (PD) 2,000 Com. Dev. Window Treatments 600 Com. Dev. Door 600 New Magnetic Signs 1,000 Section III, Page E-18 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Facility Maintenance Account 2012 Number Account Name Budget Justification Parks Restroom Misc Maintenance: Plumbing, Paint, Stalls 1,000 Parks Building Interior Paint 250 Overhead Door Maintenance 500 Exterior Repairs 500 Rain Gutters 1,000 Exhaust Fans 1,000 Swift Gulch - Admin & Transit Deck and Landing Repairs 250 Door, Trim Repair 250 HVAC Repairs 3,000 Filters (bi-annual) 100 Floor Replacement 1,000 Doors, Trim Paint 100 Fleet Maintenance Building 63501 R&M - Buildings and Facilities 39,475 Misc. Repairs: HVAC, Snowmelt, etc. 4,000 Sherwood Meadows 1,000 Security Monitor Alarm System at Municipal Building, Cabin & Swift Gulch 4,450 Backflow Certifications 10 @ $140 each 1,400 Elevator Inspection (Annual) Fleet, Muni 600 Snow Removal Rec Center 2,500 Boiler Inspection (Annual) Fleet, Muni 425 Fire Extinguisher Service (Annual) 900 Elevator Maintenance 3,120 Pest Control 4,200 63599 Other Maintenance Services 21,095 Other Maintenance Service 2,500 63000 Total Contract Services 60,570 CMC/MSEC Classes 600 HVAC Classes (Heat Reclaim) 1,200 64101 Travel, Training and Conference 3,300 Backflow Certification 1,500 64102 Dues, Licenses and Memberships 3,924 Sherwood Meadows Condo Assn. 3,924 64202 Gas 12,880 Municipal Building and Cabin 12,880 Sherwood Meadows 5,293 Swift Gulch 10,189 Municipal Building 18,515 Pumphouse and Cabin 6,485 PW Annex 2,781 64203 Electric 46,044 Parks Storage Facility 2,781 Municipal Building, Cabin, Park Storage 4,536 64204 Water & Sanitation 6,736 Swift Gulch 2,200 Trash Service 17,500 64205 Trash Collection and Recycling 18,000 Clean-up Week 500 Section III, Page E-19 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Facility Maintenance Account 2012 Number Account Name Budget Justification 64401 Fleet Maintenance Charges 7,908 Annual Fleet Maintenance Charges 7,908 64403 Washbay Charges 1,560 Annual Washbay Charges 1,560 64000 Total Other Operating Costs 100,352 Municipal Bid Window Replacements 5,000 PW Admin Bid Window Replacements 2,000 Misc. Repairs post -move 7,500 Police Station: Safety Improvements 2,000 PW Annex Fencing 2,000 Fleet Building: 66202 Building Improvements 26,500 New Furnace 8,000 66404 Furniture and Fixtures 500 Desk and Shelves 500 66000 Total Capital Outlay 27,000 Section III, Page E-20 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Parks #415 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 61000 Total Personnel Commodities: 62202 Sand and Gravel 62204 Construction, Maint. and Permanent Materials 62205 Plumbing and Electrical Supplies and Materials 62206 Landscaping and Plant Materials 62305 Chemicals 62401 Gasoline 62402 Diesel 62802 Food and Beverage 62803 Janitorial, Custodial and Cleaning Supplies 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62809 Medical Supplies and First Aid 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Contract Services: 63503 R&M - Parks and Athletic Facilities 63608 Rentals - Machinery and Equipment 63999 Other Contract Services $ 247,860 $ Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61202 Ski Pass 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62202 Sand and Gravel 62204 Construction, Maint. and Permanent Materials 62205 Plumbing and Electrical Supplies and Materials 62206 Landscaping and Plant Materials 62305 Chemicals 62401 Gasoline 62402 Diesel 62802 Food and Beverage 62803 Janitorial, Custodial and Cleaning Supplies 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62809 Medical Supplies and First Aid 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Contract Services: 63503 R&M - Parks and Athletic Facilities 63608 Rentals - Machinery and Equipment 63999 Other Contract Services $ 247,860 $ 251,936 $ 253,317 $ 250,312 -1.19% 90,039 94,001 94,000 94,000 0.00% 965 - - - NA 8,106 18,698 19,920 12,698 -36.26% - 2,396 2,396 1,198 -50.00% 17,365 22,674 22,914 27,534 20.16% 3,507 3,750 3,750 3,525 -6.00% 123 136 136 136 0.00% 5,087 4,859 4,894 4,723 -3.49% 37,562 68,828 68,828 67,126 -2.47% 2,413 2,162 2,177 1,958 -10.06% 1,062 980 989 972 -1.72% 3,530 5,594 5,594 6,780 21.20% 5,089 4,886 7,678 7,695 0.22% 729 1,101 1,110 1,075 -3.15% 423,437 482,001 487,703 479,732 -1.63% 1,422 1,400 1,400 1,400 0.00% 5,988 4,750 4,750 4,750 0.00% 20,103 21,100 21,100 21,100 0.00% 12,157 12,200 12,200 12,200 0.00% 7,528 9,610 9,610 9,610 0.00% 6,815 6,858 6,858 7,584 10.59% 5,868 6,700 6,700 7,120 6.27% 668 700 700 700 0.00% 3,173 4,995 4,995 4,995 0.00% 200 200 200 200 0.00% 3,070 2,980 2,980 2,980 0.00% 4,305 4,525 4,525 4,525 0.00% 6,117 6,450 6,450 6,450 0.00% 614 900 900 900 0.00% 15,970 17,625 17,625 18,823 6.80% 93,998 100,993 100,993 103,337 2.32% 5,138 5,000 13,000 5,000 -61.54% - 700 700 700 0.00% 34,767 56,590 56,590 56,950 0.64% 63000 Total Contract Services 39,905 62,290 70,290 62,650 -10.87% Section III, Page E-21 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Parks #415 Account Final Number Account Description Actual Budget Budget Budget Percent 2010 2011 Other Operating Costs: 64101 Travel, Training and Conference 64203 Electric 64204 Water and Sewer 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64000 Total Other Operating Costs Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change 4,427 5,350 5,350 5,350 0.00% 12,858 15,132 15,132 15,132 0.00% 11,795 5,466 5,466 5,466 0.00% 81,308 78,390 84,800 84,800 0.00% 45,491 55,634 55,634 61,056 9.75% 5,442 6,574 6,574 6,574 0.00% 66404 Furniture and Fixtures - 500 500 500 161,321 166,546 172,956 178,378 3.13% Section III, Page E-22 Debt Service: 65201 Capital Lease Payments 4,657 2,649 2,649 2,649 0.00% 65000 Total Debt Service 4,657 2,649 2,649 2,649 0.00% Capital Outlay: 66402 Computers and Peripherals - - - 1,100 NA 66404 Furniture and Fixtures - 500 500 500 0.00% 66499 Other Machinery and Equipment - - - 15,239 NA 66000 Total Capital Outlay - 500 500 16,839 3267.80% 60000 Total Expenditures $ 723,318 $ 814,979 $ 835,091 $ 843,585 1.02% Section III, Page E-22 Town of Avon Detailed Budget Requests 2012 Section III, Page E-23 Department: Public Works Program: Parks Account 2012 Number Account Name Budget Justification 61121 PTS Wages 94,000 5,612 hours X $16.75/hr 94,000 61151 Overtime Wages 12,698 Overtime Demands 12,698 61202 Ski Pass 1,198 2 x $599 1,198 Volleyball Courts (N side) 500 Playground 500 62202 Sand and Gravel 1,400 Wildridge Parks 400 Lumber 2,000 Hardware 500 Weed Barrier 1,500 62204 Construction, Mtc, and Permanent Materials 4,750 Vandalism 750 Maxicom Components 5,000 Rainbird Supplies 3,000 Irrigation Supplies 2,600 Maxicom Clock Repair/Replacement 3,000 Pump Maintenance 2,000 Electrical Supplies 4,500 62205 Plumbing & Electrical Supplies & Materials 21,100 Vandalism 1,000 Compost/Mulch 2,995 Annuals, Perennials, Trees & Shrubs 6,205 Seed (Grass or Wildflower), Sod 2,000 62206 Landscaping and Plant Materials 12,200 Other/Vandalism 1,000 Athletic Field Materials 2,600 Fertilizer 3,250 Snowmelt 1,000 62305 Chemicals 9,610 Pesticides 2,760 62401 Gasoline 7,584 Unleaded Fuel - Parks Vehicles, Equipment 7,584 62402 Diesel 7,120 Diesel Fuel - Parks Vehicles, Equipment 7,120 Safety Meetings 350 62802 Food and Beverage 700 Salute Meals 350 Public Restrooms: Cleaning Supplies 1,000 Paper Products 2,495 Other 300 Park Storage: Cleaning Supplies 500 Paper Products 600 62803 Janitorial, Custodial , and Cleaning Supplies 4,995 Other 100 Section III, Page E-23 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Parks Account 2012 Number Account Name Budget Justification 62804 Training Supplies 200 Training Supplies 200 Seasonal/PTS Shirts 450 Outerwear (8 People) 1,200 62805 Clothing and Uniforms 2,980 Shirts, Hats and Pants 1,330 Type II Raincoats 1,000 Footware 1,200 62806 Safety Materials and Supplies 4,525 Safety Supplies 2,325 Maintenance Tools 2,400 Plumbing Tools 800 Toro Equipment 2,500 62807 Consumable Tools, Small Equipment 6,450 Other Equipment 750 62809 Medical Supplies and 1st Aid 900 Parks Facility Kit 900 Holiday Lights 2,500 Bear Proof Cans: Avon Road (4) 3,500 Athletic Field Materials 2,000 Recreation Supplies 900 Park Supplies 4,623 10x20 replacement tent 1,500 Stadium/Events Barricade 3,000 62899 Other Miscellaneous Operating Supplies 18,823 Paints and Supplies 800 62000 Total Commodities 103,337 63503 R&M - Parks and Athletic Facilities 5,000 Sod Replacement, Top Dress, Aerate 5,000 63608 Rentals - Machinery and Equipment 700 Miscellaneous Equipment Rentals 700 Weed Control 2,960 Tree Care 18,200 Bronze Statue Maintenance 2,500 Plumbing 1,600 County Landfill 2,200 Vandalism 1,500 Dumpster Rental 2,200 Asphalt Repairs (non -ECO) 5,000 Snow Removal Hand Work 3,500 Rodent Control 1,300 Miscellaneous Asphalt Repairs (ECO Path) 7,000 63999 Other Contract Services 56,950 Porta -Potty Rental (3) 8,990 63000 Total Contract Services 62,650 Section III, Page E-24 Town of Avon Detailed Budget Requests 2012 utlparullurn. ruoue VVorKs Program: Parks Account 2012 Number Account Name Budget Justification Commercial Pesticide Applicator (5) 500 Progreen Training 500 CPSI Certification (2) 1,000 RMTMA Conference (2) 850 64101 Travel, Training and Conference 5,350 Lodging 1,000 Maxicomm Training (1) 1,500 Pumphouse 10,439 Park Restrooms 2,571 64203 Electric 15,132 Cabin 1,818 Pocket Park - Wildridge 304 Cabin: Water 320 Sewer 320 Restrooms: Water 140 Sewer 355 Irrigation Meters: Avon Road - Core 366 E. BC Blvd. 330 S.E. Burger King Meter 665 O'Neal Spur 950 Roundabout#1 650 Basketball Courts B. C. B. 170 64204 Water and Sanitation 5,466 Shutdown Nottingham/Puder ditch 775 Eaglebend Pocket Park 425 64401 Fleet Maintenance Charges 84,800 Annual Fleet Maintenance Charges 84,800 64402 Equipment Replacement Charges 61,056 Annual Equipment Rental Charges 61,056 64403 Washbay Charges 6,574 Annual Washbay Charges 6,574 64000 Total Other Operating Costs 178,378 65201 Capital Lease Payments 2,649 2006 Master Lease (Toro Z -Master Mower) 2,649 65000 Total Debt Service 2,649 66402 Computers and Peripherals 1,100 Desktop Replacement- Michelle 1,100 66404 Furniture & Fixtures 500 Chair Replacement 500 66499 Other Machinery and Equipment 15,239 Polartrack 15,239 66000 Total Capital Outlay 16,839 Section III, Page E-25 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Deparment #410 Division/Program: Town Center West Maintenance #417 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 72,859 $ 72,040 $ 72,837 $ 73,498 0.91% 61121 PTS Wages 17,893 16,916 16,920 18,460 9.10% 61151 Overtime Wages 193 3,000 3,000 3,000 0.00% 61202 Ski Pass 2,479 599 599 599 0.00% 61301 FT Pension 4,888 5,763 6,689 8,085 20.87% 61302 PTS Pension 678 672 672 730 8.63% 61304 Employee Assistance Program 46 48 48 48 0.00% 61401 FICA/Medicare 1,365 1,352 1,363 1,396 2.42% 61501 Group Health and Life insurance 9,558 24,294 24,294 23,700 -2.45% 61505 Long-term Disability Insurance 744 742 774 676 -12.66% 61506 Short-term Disability Insurance 317 334 349 340 -2.58% 61507 Dental Insurance 796 1,980 1,980 2,400 21.21% 61509 Worker's Compensation 1,390 1,256 1,970 2,055 4.31% 61510 Unemployment Insurance 196 278 280 287 2.50% 61000 Total Personnel 113,402 129,274 131,775 135,274 2.66% Commodities: 62202 Sand and Gravel 891 650 650 650 0.00% 62205 Plumbing and Electrical Materials and Supplies 2,626 2,900 2,900 2,900 0.00% 62206 Landscaping and Plant Materials 4,099 4,450 4,450 4,450 0.00% 62305 Chemicals 3,970 5,000 5,000 5,000 0.00% 62401 Gasoline 1,791 2,200 2,200 2,370 7.73% 62402 Diesel 2,440 1,500 1,500 2,848 89.87% 62805 Clothing and Uniforms 910 935 935 935 0.00% 62806 Safety Materials and Supplies 490 500 500 500 0.00% 62807 Consumable Tools/Small Equipment 2,676 2,650 2,650 2,650 0.00% 62899 Other Miscellaneous Operating Supplies 9,533 4,500 4,500 4,500 0.00% 62000 Total Commodities 29,426 25,285 25,285 26,803 6.00% Contract Services: 63999 Other Contract Services 7,812 20,350 20,350 16,300 -19.90% 63000 Total Contract Services 7,812 20,350 20,350 16,300 -19.90% Other Operating Costs: 64203 Electric 12,926 22,000 75,000 75,000 0.00% 64401 Fleet Maintenance Charges 12,312 7,769 24,400 12,000 -50.82% 64402 Equipment Replacement Charges 5,055 16,540 16,540 18,199 10.03% 64403 Washbay Charges 546 657 657 657 0.00% 64906 Insurance Deductibles - - 5,000 - -100.00% 64000 Total Other Operating Costs 30,839 46,966 121,597 105,856 -12.95% Section III, Page E-26 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Deparment #410 Division/Program: Town Center West Maintenance #417 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Capital Outlay: 66499 Machinery and Equipment 5,985 5,700 5,700 5,700 0.00% 66000 Total Capital Outlay 5,985 5,700 5,700 5,700 60000 Total Expenditures $ 187,464 $ 227,575 $ 304,707 $ 289,933 Section III, Page E-27 Town of Avon Detailed Budget Requests 2012 Department: Public Works Program: Town Center West Maintenance Account 2012 Number Account Name Budget Justification 61121 PTS Wages 18,460 1040hrs (26 weeks) X $17.75/hr. 18,460 61151 Overtime Wages 3,000 Overtime Demands FT 1,800 Overtime Demands PTS 1,200 62202 Sand and Gravel 650 Decorative Rock 650 62205 Plumbing & Electrical Supplies & Materials 2,900 Irrigation Supplies 2,900 Compost & Mulch 1,000 Flowers, Trees, Shrubs & Sod 2,100 62206 Landscaping and Plant Materials 4,450 Seed 850 OtherNandalism 500 Fertilizer 500 Rodent Repellent, Pesticide 300 62305 Chemicals 5,000 Icemelt 4,200 62401 Gasoline 2,370 Unleaded Fuel 2,370 62402 Diesel 2,848 Diesel Fuel 2,848 Outerwear 680 62805 Clothing and Uniforms 935 Hats, Pants, Shirts 255 62806 Safety Materials and Supplies 500 Safety Supplies 500 Maintenance Tools 1,000 62807 Consumable Tools, Small Equipment 2,650 Small Equipment 1,650 Misc. Supplies 500 Bollard Parts 1,500 62899 Other Miscellaneous Operating Supplies 4,500 Holiday Lights: Replacement 2,500 62000 Total Commodities 26,803 Tree Care (removal, pruning, spraying) 7,500 Weed Control (Lake Street/Mall Turf) 2,150 Snow Removal Handwork 4,000 Asphalt Repair 1,200 Miscellaneous Repairs 1,200 63999 Other Contract Services 16,300 Vandalism 250 63000 Total Contract Services 16,300 64203 Electrical 75,000 Avon Station & Lettuce Shed Lane 75,000 Section III, Page E-28 Town of Avon Detailed Budget Requests 2012 Section III, Page E-29 Department: Public Works Program: Town Center West Maintenance Account Number Account Name 2012 Budget Justification 64401 64402 64403 64000 66499 66000 Fleet Maintenance Charges Equipment Replacement Charges Washbay Charges Total Other Operating Costs Machinery and Equipment Total Capital Outlay 12,000 18,199 657 Annual Fleet Maintenance Charges 12,000 Annual Equipment Rental Charges 18,199 Annual Washbay Charges 657 Walk Behind Mower 5,700 105,856 5,700 5,700 Section III, Page E-29 THIS PAGE INTENTIONALLY LEFT BLANK Section III, Page E-30 s� C � v � � O •p� ,C O �� O � � �� w O � �O � � �� ati� W Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Engineering Department Department Budget by Category: 26,000 $ Actual 2010 Original or Prev. Amend. Budget 2011 9.84% Final Revised Budget 2011 26,000 Proposed Budget 2012 Percent Change Personnel $ 325,992 $ 339,000 $ 222,996 $ 194,486 -12.78% Commodities 317,563 2,176 175,418 4,400 NA 4,440 4,440 0.00% Contract Services 60,630 62,176 73,543 62,176 -15.46% Other Operating Costs 15,649 19,323 19,323 38,123 97.29% Capital Outlay 3,409 - - - NA Total $ 407,856 $ 424,899 $ 320,302 $ 299,225 -6.58% Department Budget by Program: Engineering $ 326,128 $ 339,875 $ 214,255 $ 184,987 -13.66% Water Utilities 81,728 85,024 106,047 114,238 7.72% Total $ 407,856 $ 424,899 $ 320,302 $ 299,225 -6.58% Sources of Funds: Direct Program Revenues: Subdivision Review Fees General Fund Subsidy Water Fund Capital Projects Fund Total Full-time Employees (FTEs) $ 41,159 $ 26,000 $ 61,000 $ 67,000 9.84% 41,159 26,000 61,000 67,000 9.84% (32,594) (3,688) (22,163) (60,939) 174.96% 81,728 85,024 106,047 114,238 7.72% 317,563 317,563 175,418 178,926 NA $ 407,856 $ 424,899 $ 320,302 $ 299,225 -6.58% 3.75 Section III, Page F-2 3.75 3.00 2.00 ENGINEERING ENGINEERING SERVICES PROVIDED BY ENGINEERING The services provided by Engineering include ADMINISTRATION, CAPITAL PROJECTS, SUBDIVISION, DEVELOPMENT, AND PUBLIC INFRASTRUCTURE REVIEW, LONG-RANGE CAPITAL PLANNING, STUDIES, AND WATER UTILITIES. The MISSION of the Engineering Department is to provide and maintain adequate, safe public infrastructure, such as streets and roads, drainage ways, and facilities. This includes planning and managing construction of Capital Improvement Projects, review of proposed construction, and planning for growth and redevelopment. It is the goal of the Engineering Department to accomplish its mission safely and with an economical use of resources. The Engineering Department also provides support to other Town Departments by providing technical review, project management, and other support as requested. The Engineering Department also manages the Water Utilities. SIGNIFICANT BUDGET ISSUES The Engineering Department and Water Budgets have been prepared to accommodate the reduced revenues anticipated in 2012. It is anticipated that a large amount of staff time will include the review and quality assurance management of future development projects, Street and Circulation Improvements, and management of the Town's Capital Projects. The Engineering Department will continue its goal of assisting the other Town of Avon Departments with their requests for information and technical review. ACCOMPLISHMENTS Capital Improvement Projects (CIP) o Street Improvements and Repairs M The Engineering Department coordinates the design of public infrastructure, preparation of construction documents, management of the CIP budget, and construction administration for the major street improvements and repairs. The Engineering Department has been working with design consultants to complete the final design of the Transit improvements at the Public Works Facility on Swift Gulch Road. Completed design and permitting for relocating some Public Works operations to 375 Yoder Avenue site. Installed numerous improvements to H.A. Nottingham Park including new cabin roof, new baseball backstops, resurfacing the tennis courts, and replacing damaged sections of the paths. o Drainage Improvements ® Repaired section of Nottingham-Puder Ditch. Repaired Benchmark Lake liner in H.A. Nottingham Park. o CIP Projects Warranty Observations The Engineering Department coordinates the inspection and work associated with the warranty of previous CIP projects. Section III, Page F-3 ENGINEERING o Village at Avon The Engineering Department continues to oversee the quality assurance of the public improvements associated with the development of the Village at Avon. The primary responsibilities involve monitoring the two Subdivision Improvements Agreements (SIA) that are still active, which are for Filing 1 and Filing 3, and the numerous issues in the Village at Avon including the reconstruction of the Post Blvd streetlights and deterioration of East Beaver Creek Blvd in the Village at Avon. • Water Utilities The Engineering Department manages the water utilities, including water tap fees, water service charges, drainage ways, lakes and irrigation ditches. The Engineering Department is currently working with the Upper Eagle River Water Authority and the Colorado River Water Conservation District on obtaining additional water rights to serve the growth and redevelopment of Avon. • Development & Subdivision Review The Engineering Department assists the Department of Community Development with the review of all sketch design, final design, Planned Unit Development's (PUD) and special review use (SRU) submittals to ensure conformance with the design guidelines and town standards. The Engineering Department reviews and manages the subdivision applications and grading permits. There have been 5 design review, 4 subdivision applications, 7 minor projects, and 4 PUD applications submitted as of November 1, 2011. O Requests for Information The general public and Town of Avon staff often request information from the Engineering Department. These requests include traffic counts, maps of the town, drainage information and construction plans and updates. This includes numerous requests for information regarding the roundabouts, as well as construction plans from prior capital projects for other firms in preparation of private development projects. o Traffic Counts The traffic count program was suspended for 2011 because the extensive construction on US6 impacted traffic patterns in the Town and the data would not be representative on normal traffic patterns. • Road Inventory The Engineering Department continues to maintain the Street and Road Inventory for state funding and The Village (at Avon) municipal service agreement purposes. Updating the GIS layer that has been developed to monitor roadway details items such as roadway width, overlay depths, and reconstruction dates is an annual function. Another Engineering Department responsibility includes maintaining the Highway Users Tax Fund (HUTF) database report for the Colorado Department of Transportation. The HUTF is an important tool used by the state to acquire and allocate state and federal road project funding. Section III, Page F-4 ENGINEERING FUTURE OUTLOOK In 2012, the Engineering Department will continue with the planning and implementation of services for the Town of Avon. Along with the routine functions of the Engineering Department, there are several large projects that are planned for 2012. ® The I-70 Regional Transportation Operations Facility Project involves design and construction of transportation -related facilities at the Town's Swift Gulch site located at 500 Swift Gulch Road. This is a major capital project which has been planned since 1995. The purpose of this project is to replace degrading and under -sized "back -of -house" infrastructure used by the Town in the provision of municipal services for transit, road maintenance, trails maintenance, and general facility and grounds maintenance. The first phase of the project will commence in April 2012 and includes the grading, utility work, retaining wall construction, replacement of the bus wash and new transit offices. o Eagle Valley Trail and Eagle River Bridge. The Eagle Valley Trail will extend from Avon Road to Post Blvd on the north side of US 6 and includes a bride over the Eagle River, east of Avon Road over the whitewater park. The project has four funding partners: ECO Trail, Town of Avon, Great Outdoors Colorado, and Colorado Department of Transportation. Construction is scheduled to start in summer of 2012. o Water Fund Projects In 2010 the Metcalf Gulch Drainage Improvements will be designed and the US Army Corp of Engineers permits obtained, and in 2012 the project will be constructed. The drainage improvements include adding a 6 foot wide bike lane on Metcalf Road from Nottingham Road to Wildwood Road. o Capital Improvement Projects (CIP) Plan, monitor and/or design, and manage construction of improvement projects as identified by the Town Council. The current draft of the 2012 CIP Budget includes 6 projects at a cost of over $16 million. o Water Rights The Engineering Department continues to monitor water rights as they relate to both existing and future development, and to investigate opportunities for the acquisition of additional water rights. o Village at Avon o Continue with the management of construction and acceptance of public improvements. Staff is managing the two active Subdivision Improvement Agreements for Filings 1 and 3. o Continue the planning and analysis of the development associated with the Village at Avon. Section III, Page F-5 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Engineering #412 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 243,612 $ 237,834 $ 137,256 $ 86,967 -36.64% 61121 PTS Wages 3,713 - - 37,097 NA 61122 PTS Bonus 328 - - - NA 61201 Automobile Allowance 3,348 3,348 3,348 3,348 0.00% 61301 FT Pension 16,163 21,405 12,353 9,566 -22.56% 61302 PTS Pension 236 - - 1,391 NA 61304 Employee Assistance Program 70 70 47 23 -51.06% 61401 FICA/Medicare 3,648 3,497 2,039 1,868 -8.39% 61501 Group Health and Life Insurance 20,494 36,130 23,960 11,470 -52.13% 61505 Long-term Disability Insurance 1,630 1,632 1,126 573 -49.11% 61506 Short-term Disability Insurance 1,045 1,020 594 370 -37.71% 61507 Dental Insurance 1,845 2,901 1,931 1,140 -40.96% 61509 Worker's Compensation 1,739 1,615 1,440 953 -33.82% 61510 Unemployment Insurance 528 724 422 382 -9.48% 61000 Total Personnel 298,399 310,176 184,516 155,148 -15.92% Commodities: 62401 Gasoline 339 750 790 790 0.00% 62802 Food and Beverages 451 500 500 500 0.00% 62807 Consumable Tools/Small Equipment - 250 250 250 0.00% 62899 Other Miscellaneous Operating Supplies 87 750 750 750 0.00% 62901 Duplicating Supplies 50 300 300 300 0.00% 62904 Software 528 600 600 600 0.00% 62905 Books and Periodicals - 250 250 250 0.00% 62999 Office Supplies and Materials 721 1,000 1,000 1,000 0.00% 62000 Total Commodities 2,176 4,400 4,440 4,440 0.00% Contract Services: 63199 Other Professional Services 6,600 6,000 6,000 6,000 0.00% 63203 Printing and Reproduction Services 66 750 750 750 0.00% 63504 R&M - Office Equipment 968 900 900 900 0.00% 63603 Rentals - Office Equipment 5,047 5,026 5,026 5,026 0.00% 63000 Total Contract Services 12,681 12,676 12,676 12,676 0.00% Other Operating Costs: 64101 Travel, Training and Conference 100 500 500 500 0.00% 64102 Dues, Licenses and Memberships 235 900 900 900 0.00% 64201 Telephone 24 - - 100 NA 64206 Cellular and Pagers 2,710 2,250 2,250 2,250 0.00% 64301 Postage and Delivery Costs 61 100 100 100 0.00% 64401 Fleet Maintenance 1,549 5,092 5,092 5,092 0.00% 64402 Equipment Replacement Charges 3,848 2,741 2,741 2,741 0.00% 64403 Washbay Charges 936 1,040 1,040 1,040 0.00% 64000 Total Other Operating Costs 9,463 12,623 12,623 12,723 0.79% Section III, Page F-6 Town of Avon Line Item Detail Function: Public Works #400 Department: Public Works Department #410 Program: Engineering #412 Original or Prev. Amend. Account Actual Budget Number Account Description 2010 2011 Final Revised Proposed Budget Budget Percent 2011 2012 Change Capital Outlay: 66402 Computers and Peripherals 3,409 - - - NA 66000 Total Capital Outlay 3,409 - - - NA 60000 Total Expenditures $ 326,128 $ 339,875 $ 214,255 $ 184,987 - Section III, Page F-7 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Public Works Program: Engineering Account 2012 Number Account Name Budget Justification 61121 PTS Wages 37,097 Part -Time Summer Engineer 37,097 62401 Gasoline 790 Gasoline Charges for Motor Pool Vehicles 790 62802 Food and Beverages 500 Coffee Supplies 500 62807 Consumable Tools/Small Equipment 250 PDA, Field Measuring & Drafting Equipment 250 62899 Other Miscellaneous Operating Supplies 750 Storage Supplies, Plotter Supplies 750 62901 Duplicating Supplies 300 Paper & Toner (Large Format Copier/Plotter) 300 AutoCAD, Adobe Upgrades 62904 Software 600 Software & Upgrades 600 62905 Books and Periodicals 250 Updated Reference Manuals 250 62999 Office Supplies and Materials 1,000 Office, Graphic & Drafting Materials 1,000 62000 Total Commodities 4,440 SIA Inspections, Surveying, Traffic Counts 63199 Other Professional Services 6,000 Whitewater Park Monitoring 6,000 63203 Printing and Reproduction Services 750 Map and Document Printing 750 63504 R&M - Office Equipment and Computers 900 Printers, Plotter, Fax, etc. 900 63603 Rentals - Office Equipment 5,026 WCP35H Copier Lease (12 X $418.84) 5,026 63000 Total Contract Services 12,676 64101 Travel, Training and Conference 500 Professional Training Seminars 500 64102 Dues, Licenses and Memberships 900 ASCE, APA, APWA & CASFM 900 64201 Telephone 100 Telephone charges 100 64206 Cellular and pager 2,250 Cellular Service, New Cellular Phone 2,250 64301 Postage and Delivery 100 Federal Express/UPS Charges 100 64401 Fleet Maintenance Charges 5,092 Annual Fleet Maintenance Charges 5,092 64402 Equipment Replacement Charges 2,741 Annual Equipment Rental Charges 2,741 64403 Washbay Charges 1,040 Annual Washbay Charges 1,040 64000 Total Other Operating Costs 12,723 Section III, Page F-8 Town of Avon Line Item Detail Function: Utilities Department. Public Works Program: Water Utilities #424 Account Contract Services: Number Account Description 63102 Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime 61201 Automobile Allowance 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel 63000 Total Contract Services Contract Services: 63101 Legal Service 63102 Audit and Accounting Services 63104 Engineering Services 63999 Other Contract Services 63000 Total Contract Services 64000 Total Other Operating Costs Capital Outlay 66701 Water Rights and Augmentation 66000 Total Capital Outlay 60000 Total Water Utilities Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget Percent 2011 2012 Change $ 21,817 $ Other Operating Costs: 64201 Telephone 64901 Advertising and Legal Notices 64902 Financial Support 64905 Insurance Premiums 64000 Total Other Operating Costs Capital Outlay 66701 Water Rights and Augmentation 66000 Total Capital Outlay 60000 Total Water Utilities Original or Prev. Amend. Actual Budget 2010 2011 Final Revised Proposed Budget Budget Percent 2011 2012 Change $ 21,817 $ 22,041 $ 29,378 $ 29,645 0.91% 842 - - - NA 58 - - 3,000 NA 68 - - - NA 612 612 612 612 0.00% 1,384 1,763 2,644 3,261 23.34% 49 - - - NA 6 6 8 8 0.00% 335 328 435 439 0.92% 1,810 3,330 4,320 4,216 -2.41% 126 136 173 169 -2.31% 92 94 126 127 0.79% 165 267 347 420 21.04% 181 179 347 350 0.86% 48 68 90 91 1.11% 27,593 28,824 38,480 39,338 2.23% 38,857 10,000 10,000 10,000 0.00% 1,500 1,500 1,500 1,500 0.00% 2,888 3,000 3,000 3,000 0.00% 4,704 35,000 46,367 35,000 -24.52% 6,186 6,700 6,700 25,400 279.10% 47,949 49,500 60,867 49,500 -18.68% ' - - - NA - 250 250 250 0.00% 6,000 6,200 6,200 24,900 301.61% 186 250 250 250 0.00% 6,186 6,700 6,700 25,400 279.10% - NA - - - - NA $ 81,728 $ 85,024 $ 106,047 $ 114,238 7.72% Section III, Page F-9 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Public Works Program: Water Utilities Account 2012 Number Account Name Budget Justification Water Engineers and Water Attorney 63101 Legal Services 10,000 Services for Water Rights Filing 10,000 63102 Audit and Accounting Services 1,500 2011 Audit 1,500 63104 Engineering Services 3,000 Miscellaneous Engineering Services 3,000 NP Ditch Maintenance 15,000 Assessment of tress on dam 2,000 Survey of spillway 3,000 Rodent control 10,000 63999 Other Contract Services 35,000 Restoration of south face of dam 5,000 63000 Total Contract Services 49,500 64901 Advertising and Legal Notices 250 Miscellaneous Notice Publications 250 Discretionary Funding: Watershed Council 4,000 Urban Runoff Group 6,900 Financial Support, Donations ERWSD & USGS 13,000 64902 and Contributions 24,900 Eagle River Cleanup 1,000 64905 Insurance Premiums 250 Commercial and Umbrella Coverage 250 64000 Total Other Operating Costs 25,400 Section III, Page F-10 TRANSPORTATION TRANSPORTATION AND FLEET MAINTENANCE The Transportation Department consists of three basic divisions; Administration, Transit, and Fleet. These divisions lend support to other Departments for transportation planning, transit service operations, fleet vehicle procurement and maintenance. The Department operates under the supervision of the Director of Transportation, Jennifer Strehler. ADMINISTRATION provides overall direction and coordination for the Transportation Department including staff management, long-term transportation planning, and inter- departmental coordination. The Department works closely with Engineering for transportation planning and traffic control of construction areas; with Community Development through development plan review for transit and pedestrian needs; with Recreation for coordination of traffic control and transit services during special events; and with Public Works for paving and other right-of-way related activities. Regional and state-wide transportation planning, facilities grant proposals, and funding prioritization with CDOT and FTA is the responsibility of the director within this Department. TRANSIT division consists of two budget funds: ADMIN and OPS. The ADMIN fund provides coordination and control of the division budget, prepares service agreements for transportation, payroll, purchase order and ridership information; applies for grants for rolling stock from State and Federal sources; processing and record keeping of all seasonal and full-time employee information, files PUC license information, and manages the drug and alcohol testing program required by FTA. The OPS fund supports all driver CDL training, the driver safety program, route design, shift scheduling, and transit accident investigations. Marketing and other public information such as bus schedules, bus stop destination schedules, help wanted ads, promotional material, newsletters, and on bus publications are developed by Transit division staff. This group is responsible for the coordination, booking, execution and billing of all special event transportation needs plus provides certification for persons who are eligible for Para - transit service. Jane Burden manages the Transit Division. FLEET Maintenance Division operates as an enterprise fund. Fleet provides various maintenance services to the Town of Avon departments as well as 12 outside agencies. Fleet provides Repair and Maintenance services, 24-hour fueling services, emergency road service, and washing service for the following departments and agencies. The shop operates 21.5 hours per day 7 days a week during winter season and 13.5 hours per day 7 days per week during summer season. In addition to the above-mentioned services, Fleet also provides new vehicle specification, vehicle life cycle reports, vehicle replacement costs, as well as the actual procurement of vehicles and equipment. Fleet serves as a liaison between 3'd party agencies and other service providers (dealers) to assist with their procurement needs as well. Once new vehicles have been received, Fleet provides custom installation of customer -specific features including welding, fabrication, electronics, and instrumentation for all agencies and departments. Fleet also supports the Heat Recovery Facility equipment (pumps, controls) and fabricates other equipment and materials used by the Town. A total of 375 vehicles and pieces of equipment are managed and maintained by Fleet. Dan Higgins manages the Fleet Division as well as budget accounts for the Wash Bay and Fuel. Section III, Page G-2 TRANSPORTATION DEPARTMENT ACCOMPLISHMENTS FOR 2011 TRANSIT • Provided minimal transit services on all bus routes to stay within available budget and general fund subsidy.* • Facilitated multiple public meetings to offer public ballot question in November 2011 to explore the feasibility for a sustainable transit project in Avon consistent with the long-term land use plan for transit -oriented development and urban density as defined in Avon's Comprehensive Plan. • Received grant funding of $7.5 million plus additional ARRA and Faster grant monies for the I-70 Regional Transportation Operations Facility. • Received award from CDOT/FTA for $579,000 in grants toward purchase of two new buses. • Purchased new bus with FTA -5309 grant monies due for delivery fall of 2011. • Completed Paratransit Plan Update adopted by Council in April 2011 • Completed a Safe Driving Program for town wide department compliance. • Updated the Drug/Alcohol testing program to include additional town staff from non -transportation departments. Adopted a Limited English Proficiency Policy and Title IV Policy to comply with federal requirements of grantees. In response and as a result of budgetary pressures on the Town's General Fund, transit service was cut substantially in the last two years. In 2010 and 20111, Avon Transit ran very limited daytime service and no evening service after 6:30pm. Bus service to connect Avon's lodges to Avon Station during ski season was only provided on limited days and only then during peak morning and afternoon times of day. The Town paid Beaver Creek Resort Company $75,000 to operate a split day bus route between Avon Station and the Covered Bridge over the past two seasons. Feedback about the reduced and contracted service from users was largely negative. Riders complained that the buses were crowded, untimely, and ran inefficient routes to their destinations. Businesses and lodges reported that workers and guests were frustrated with the reduced service. The service to Beaver Creek ran on inconsistent intervals, no printed schedule, and was not coordinated to meet riders arriving from other routes. Bus drivers commented that buses were overcrowded and passengers were verbally upset. Three public surveys conducted over the past three years suggested that the public desired improvements to create a sustainable transit system and that they would likely vote in favor of a sales tax increase to fund it. In response to public input, the Town developed the Sustainable Transit Project and offered a ballot question to voters for November 2011. Contrary to the earlier survey results, the ballot question did not pass. Therefore, a dedicated funding source to provide consistent transit services in Avon was not established in 2011. In light of the public input and the ballot results, a private funding contribution from Beaver Creek Resort Company was sought. This new revenue, coupled with re- assignment of internal resources, was applied to make some improvements in bus service for the 2011-12 ski season. The FY2012 budget provides for about 8,460 service hours of bus operations, an increase of about 18.3% more service as compared to last year. Section III, Page G-3 TRANSPORTATION FLEET • Lower level of revenue projected for 2011 as compared to 2010. The economic climate has caused many third party customers to reduce vehicle use and delay routine maintenance. Still the division is expected to process more than 2,000 work orders and finish the year with about $1,242,000 in total maintenance billings. • Provided approx. 500 hours of training for mechanics on new vehicle electronics and emissions systems. • Purchased and outfitted 7 new vehicles to modernize the Town's fleet. In 2010 and 2011, budget allocated to the vehicle and equipment replacement fund (CERF) for the Town's operations fleet was cut substantially as a result of the economic recession. Over these past few years, the Town has not been contributing sufficient funds to replace the fleet at the end of the estimated lives (i.e., based on manufacturer's information and practical assumptions). It is possible to extend equipment life with added maintenance, although there becomes a point when maintenance costs become excessive. The Fleet staff strive to cost effectively maintain equipment but may not be able to double equipment lives as has been assumed. Not surprisingly, fleet maintenance costs for the Town's fleet on the rise. To reverse this trend, it will be necessary to restore the CERF fund balance and "play catch-up" on the replacement schedule and return to a sustainable financial model for replacement of vehicles and equipment. DEPARTMENT PRIORITIES FOR 2012 Top priorities for the Department of Transportation are to: Break ground at Swift Gulch to replace degraded and undersized temporary portable facilities which have been in use for over 15 years. This is a joint effort with the Department of Public Works and ECO Transit. The new facility will positively impact the town by reducing maintenance costs for transit and public works, as well as generating hundreds of construction - related jobs. Relocation of the Town's Public Works Road and Bridge Division to Lot 5 in the Village at Avon Filing I (next to Home Depot) must occur prior to initiating construction at Swift Gulch. Please see the section entitled "Capital Projects" for more information on this project. TRANSIT • Explore opportunities to utilize a "fare -share" approach with ECO Transit, Greyhound®, and other transit providers which would improve connectivity and mobility options for users while also generating revenue to support operations. • Explore application packages to move towards a more "paperless" operation (e.g. pre -trip and post trip reporting, ridership recording and record keeping, GPS of bus locations for real-time rider information). • Continue to upgrade rolling stock to provide environmentally clean and attractive vehicles. • Increase ability to recruit transit drivers. The transit division does continue to have need for additional part-time drivers during the winter season. Section III, Page G-4 TRANSPORTATION a Promote transit to all residents and guests of Avon regardless of social and economic circumstances. FLEET Restore CERF fleet replacement funding to previous levels to reduce maintenance costs and provide safe, efficient, and environmentally friendly vehicles and equipment. Continue to monitor billable percentages and workload for staffing levels. • Continue to upgrade scan tools, diagnostic equipment and computer programs to maintain the ability to properly diagnose and maintain the new vehicle systems. FUTURE OUTLOOK The long-term future outlook for Avon's Transportation Department remains one of vision and growth based on the assumption that Avon adheres to the "transit -oriented" and "walkable community' principals established in the Avon Comprehensive Plan. In the short-term, growth is likely to be slow but steady. As private real estate development returns to Avon, pressure from developers to reduce parking requirements and minimize traffic modeling assumptions can be anticipated due to the local high land values. These market forces will drive up bus ridership and re -affirm the need for integrated transit and pedestrian and bicycle connections. Eventually, the Town could transition from a single - occupancy vehicle (SOV) oriented community to a transit and pedestrian oriented community. With that change, guests could avoid car rental and confidently depend on convenient mass transit options to deliver them to destinations throughout the valley, airport, Denver, etc. Local and regional transit system improvements and growth in the fleet maintenance business can be anticipated to slowing increase over time. Continued involvement from the Town Council and the general public is essential to develop a full understanding of the small but congruent steps needed to fulfill this vision. Section III, Page G-5 Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Transportation Department Budget by Category: Personnel Commodities Contract Services Other Operating Costs Debt Service Capital Outlay Total Department Budget by Program: Administration Original or Final $ 133,196 $ Prev. Amend. Revised Proposed -18.79% Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change Total $ 1,004,874 $ 1,386,344 $ 469,512 $ 364,691 $ 370,652 $ 433,626 16.99% 112,045 85,392 93,422 105,644 13.08% 30,308 53,387 50,757 22,189 -56.28% 392,060 516,253 485,881 403,307 -16.99% - - - 60,220 NA 949 366,621 366,621 366,621 0.00% $ 1,004,874 $ 1,386,344 $ 1,367,333 $ 1,391,607 1.78% Administration $ 125,588 $ 133,196 $ 130,745 $ 106,180 -18.79% Operations 879,286 1,253,148 1,236,588 1,285,427 3.95% Total $ 1,004,874 $ 1,386,344 $ 1,367,333 $ 1,391,607 1.78% Sources of Funds: General Fund Subsidy (Net) $ 1,085,000 $ 950,000 $ 950,000 $ 837,000 -11.89% Transportation Fund: Taxes 41,580 40,364 40,371 40,371 0.00% Grant Proceeds - - - 293,297 NA Capital Lease Proceeds - 366,621 366,621 - -100.00% Charges for Services 500 - - 88,000 NA Other Revenues - - - - NA Sales of Fixed Assets - 20,000 20,000 - -100.00% Total $ 1,127,080 $ 1,376,985 $ 1,376,992 $ 1,258,668 -8.59% Full-time Employees (FTEs) 4.50 4.35 4.35 4.35 Section III, Page G-6 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change 62899 Personnel: 914 900 900 900 0.00% 61101 Regular Full-time Salaries $ 53,933 $ 38,592 $ 38,592 $ 38,986 1.02% 61201 Automobile Allowance 1,800 1,800 1,800 1,800 0.00% 61301 FT Pension 3,643 3,087 3,473 4,288 23.47% 61304 Employee Assistance Program 12 8 8 8 0.00% 61401 FICA/Medicare 820 586 586 591 0.85% 61501 Group Health and Life Insurance 5,568 4,357 4,357 4,254 -2.36% 61505 Long-term Disability Insurance 278 195 195 195 0.00% 61506 Short-term Disability Insurance 240 163 163 164 0.61% 61507 Dental Insurance 552 347 347 420 21.04% 61509 Worker's Compensation 401 262 405 409 0.99% 61510 Unemployment Insurance 117 121 121 122 0.83% 61000 Total Personnel 67,364 49,518 50,047 51,237 2.38% Other Operating Costs: 64101 Travel, Training and Conference 64103 Mileage Reimbursement 64201 Telephone 64202 Gas 64203 Electric 64204 Water and Sanitation 64301 Postage and Delivery Costs 64303 Treasurer Fees 64306 Permit and Licensing Fees 64307 Bank Svc Chags / Credit Card Fees 64901 Advertising and Legal Notices 64904 Operating Fees, Assessments and Charges 64905 Insurance Premiums 813 Commodities: 1,500 1,500 0.00% - 250 62899 Other Miscellaneous Operating Supplies 914 900 900 900 0.00% 62901 Duplicating Supplies 226 500 500 500 0.00% 62904 Software - 500 500 500 0.00% 62905 Books and Periodicals 171 500 500 500 0.00% 62999 Office Supplies and Materials 5 500 500 500 0.00% 62000 Total Commodities 1,316 2,900 2,900 2,900 0.00% Other Operating Costs: 64101 Travel, Training and Conference 64103 Mileage Reimbursement 64201 Telephone 64202 Gas 64203 Electric 64204 Water and Sanitation 64301 Postage and Delivery Costs 64303 Treasurer Fees 64306 Permit and Licensing Fees 64307 Bank Svc Chags / Credit Card Fees 64901 Advertising and Legal Notices 64904 Operating Fees, Assessments and Charges 64905 Insurance Premiums 813 Contract Services: 1,500 1,500 0.00% - 250 63203 Printing and Reproduction 3,737 4,250 4,250 4,250 0.00% 63304 Computer Services and Support 429 500 500 500 0.00% 63504 R&M - Office Equipment and Computers 1,438 1,764 882 882 0.00% 63603 Rentals - Office Equipment 3,944 4,197 2,099 2,099 0.00% 63999 Other Contract Services 11,385 30,330 30,330 4,575 -67.67% 250 250 0.00% - - 63000 Total Contract Services 20,933 41,041 38,061 12,306 -67.67% Other Operating Costs: 64101 Travel, Training and Conference 64103 Mileage Reimbursement 64201 Telephone 64202 Gas 64203 Electric 64204 Water and Sanitation 64301 Postage and Delivery Costs 64303 Treasurer Fees 64306 Permit and Licensing Fees 64307 Bank Svc Chags / Credit Card Fees 64901 Advertising and Legal Notices 64904 Operating Fees, Assessments and Charges 64905 Insurance Premiums 813 1,500 1,500 1,500 0.00% - 250 250 250 0.00% 1,512 1,850 1,850 1,850 0.00% 4,136 3,500 3,500 3,500 0.00% 12,033 13,000 13,000 13,000 0.00% 788 1,000 1,000 1,000 0.00% 19 300 300 300 0.00% 1,247 1,290 1,290 1,290 0.00% - 250 250 250 0.00% - - - - NA 1,372 950 950 950 0.00% - - - - NA 14,055 15,847 15,847 15,847 0.00% 64000 Total Other Operating Costs 35,975 39,737 39,737 39,737 0.00% Section III, Page G-7 Town of Avon Line Item Detail Function: Transportation #430 Department/Divlsion: Transportation #430 Program: Administration #431 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Capital Outlay: 66402 Computers and Peripherals _ _ _ _ NA 66000 Total Capital Outlay _ _ _ _ NA 60000 Total Expenditures $ 125,588 $ 133,196 $ 130,745 $ 106,180 -18.79% Section III, Page G-8 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Transportation Program: Administration Account 2012 Number Account Name Budget Justification 62899 Other Misc Operating Supplies 900 Photo & Video Supplies 900 62901 Duplicating Supplies 500 Copy Paper & Toner 500 62904 Software 500 Miscellaneous Software 500 Training Materials, Drug & Alcohol 62905 Books & Periodicals 500 Publications 500 62999 Office Supplies & Materials 500 General Office Supplies 500 62000 Total Commodities 2,900 Bus Stop Displays Winter & Summer 250 63203 Printing and Reproduction Services 4,250 Bus Schedules 4,000 Cleaning of Color Printer, Random Drug 63304 Computer Services and Support 500 Screening Program Support 500 63504 R&M - Office Equip and Computers 882 Copier & Fax Maintenance 882 63603 Rentals - Office Equipment 2,099 50% of Copier lease $349.76 x 12 months 2,099 63999 Other Contract Services 4,575 CASTA Lobbyist - CTC Dues 4,575 63000 Total Contract Services 12,306 Supervisory Training 250 Drug/Alcohol Training 250 CASTA Spring/Fall Conference 550 Transit Planning 200 CREST Meetings 50 64101 Travel, Training and Conference 1,500 FTA Accident Investigation Training 200 64103 Mileage Reimbursement 250 Mileage Reimbursement 250 64201 Telephone and Long Distance 1,850 Transit Office, FAX, TTY Phones 1,850 64202 Gas 3,500 Annual Utility Cost 3,500 64203 Electric 13,000 Annual Utility Cost 13,000 64204 Water and Sanitation 1,000 Annual Utility Cost 1,000 64301 Postage & Delivery Costs 300 Direct Mailing, FedEx Shipping 300 64303 Treasurer's Fees 1,290 Treasurer's Collection Fee 1,290 64306 Permit and Licensing Fees 250 Bus Registration 250 Section III, Page G-9 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page G-10 Department: Transportation Program: Administration Account 2012 Number Account Name Budget Justification Public Meeting Notice/Focus Group/Mailers 150 64901 Advertising and Legal Notices 950 ADA Public Hearings 50 Radio Promotions Tipsy Taxi,Public Hearings 750 64905 Insurance Premiums 15,847 Property and Liability 15,847 64000 Total Other Operating Costs 39,737 Section III, Page G-10 Town of Avon Line Item Detail Function: Transportation #430 Personnel: Department/Division: Transportation #430 Program: Operations #432 61101 Regular Full-time Salaries $ 241,127 $ Original or Final 186,339 Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page G-11 Personnel: 61101 Regular Full-time Salaries $ 241,127 $ 184,847 $ 184,847 $ 186,339 0.81% 61121 PTS Wages 67,235 39,664 39,664 86,400 117.83% 61122 PTS Bonuses 965 599 599 4,193 600.00% 61151 Overtime Wages 1,352 7,046 7,046 9,245 31.21% 61202 Ski Pass 1,737 599 599 - -100.00% 61301 FT Pension 16,947 14,788 16,636 20,497 23.21% 61302 PTS Pension 2,581 1,797 1,797 3,744 108.35% 61304 Employee Assistance Program 120 96 96 96 0.00% 61401 FICA/Medicare 4,686 3,401 3,401 4,204 23.61% 61501 Group Health and Life Insurance 47,452 48,754 48,754 47,560 -2.45% 61505 Long-term Disability Insurance 2,368 1,797 1,797 1,612 -10.29% 61506 Short-term Disability Insurance 1,044 831 831 837 0.72% 61507 Dental Insurance 4,734 3,960 3,960 4,800 21.21% 61509 Worker's Compensation 9,132 6,296 9,880 12,003 21.49% 61510 Unemployment Insurance 668 698 698 859 23.07% 61000 Total Personnel 402,148 315,173 320,605 382,389 19.27% Commodities: 62401 Gasoline 7,190 2,319 3,000 3,000 0.00% 62402 Diesel 94,686 74,001 81,000 90,385 11.59% 62801 Gifts and Awards 250 500 500 500 0.00% 62802 Food and Beverages 1,057 1,900 2,000 2,250 12.50% 62805 Clothing and Uniforms 2,934 2,272 2,272 3,609 58.85% 62809 Medical Supplies and 1st Aid 924 1,000 1,250 1,000 -20.00% 62899 Other Miscellaneous Operating Supplies 3,646 - - - NA 62999 Office Supplies and Materials 42 500 500 2,000 300.00% 62000 Total Commodities 110,729 82,492 90,522 102,744 13.50% Contract Services: 63301 Medical Services and Examinations 2,215 3,250 3,600 3,850 6.94% 63506 R&M - Radios and Communications Equipment 7,160 9,096 9,096 6,033 -33.67% 63601 Rentals -Building and Office Space - - - - NA 63000 Total Contract Services 9,375 12,346 12,696 9,883 -22.16% Other Operating Costs: 64102 Dues, Licenses and Memberships 1,716 2,000 2,000 2,000 0.00% 64206 Cellular & Paging 420 700 700 700 0.00% 64401 Fleet Maintenance Charges 111,314 99,825 105,300 125,000 18.71% 64402 Equipment Replacement Charges 3,343 55,576 58,764 2,476 -95.79% 64403 Washbay Charges 14,883 15,983 17,380 18,880 8.63% 64902 Financial Support, Donations, and Contributions 220,612 299,432 255,000 211,514 -17.05% 64906 Insurance Deductibles 3,797 3,000 7,000 3,000 -57.14% 64000 Total Other Operating Costs 356,085 476,516 446,144 363,570 -18.51% Section III, Page G-11 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Operations #432 Section III, Page G-12 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Debt Service: 65201 Capital Lease Payments - - - 60,220 NA 65000 Total Debt Service - - - 60,220 NA Capital Outlay: 66402 Computers and Peripherals 949 - - - NA 66503 Buses and Transportation Related Vehicles - 366,621 366,621 366,621 0.00% 66000 Total Capital Outlay 949 366,621 366,621 366,621 0.00% 60000 Total Expenditures $ 879,286 $ 1,253,148 $ 1,236,588 $ 1,285,427 3.95% Section III, Page G-12 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page G-13 Department: Transportation Program: Operations Account 2012 Number Account Name Budget Justification Winter Hours: PTS Drivers 2,473 hours x $17.75/hr 43,896 Driver Training: - New Drivers 7 @ 80 hrs. x $17.75 9,940 - Returning Drivers 3 @ 4 hrs. x $17.75 213 Driver / Washer 1,232 hours x $16.75/hr 20,636 Summer Hours: PTS Drivers 648 hours x $17.75/hr 11,502 61121 PTS Wages 86,400 Driver / Washer 210 hours x $16.75/hr 213 61122 PTS Bonuses 4,193 7 End -of -Season Bonuses 7 X $599 4,193 Safety Meetings 60 hours X $27.00/hr 1,620 61151 Overtime Wages 9,245 10% of PTS Wages ($76,247 x 10%) 7,625 62401 Gasoline 3,000 Fuel 3,000 Fuel for Avon Buses: 8,464 Service Hours 62402 Diesel 90,385 @ 3 gal. / hr. x $.3.56 per gal. 90,385 Monthly Safety Awards 250 62801 Gifts and Awards 500 Safe Driving Awards 250 Coffee Service 1,650 Assorted Meetings and Functions 250 62802 Food and Beverage 2,250 Holiday Meals 2 X $175 350 Winter Shirts 15 X $30 450 Hats 15 X $10 150 Uniform Jackets 10 X $100 1,500 Vests 15 X $35 525 Summer Shirts 6 X $19 114 Name Tags 15 X $10 150 62805 Clothing and Uniforms 3,609 Embroidery 60 X $12 720 62809 Medical & First Aid Supplies 1,000 First Aid Supplies 1,000 Print New Schedules (post BC contract) 1,500 62999 Office Supplies 2,000 Office Supplies 500 62000 Total Commodities 102,744 Drug & Alcohol Program: Random Drug 1,600 Random Alcohol 1,600 Pre-employment 450 63301 Medical Services & Exams 3,850 DOT Physicals- Doctors on Call 200 Section III, Page G-13 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Transportation Program: Operations Account 2012 Number Account Name Budget Justification 63506 R&M Radio & Communication Equipment 6,033 15 Radios @ $606.40 6,033 63000 Total Contract Services 9,883 CASTA Coalition 975 National Safety Council 325 DOT CDL Certification 350 64102 Dues, Licenses & Memberships 2,000 Colorado Safety Association 350 64206 Cellular & Paging 700 Cellular Telephone Service 700 64401 Fleet Maintenance Charges 125,000 Fleet Maintenance Charges 125,000 64402 Equipment Replacement 2,476 Motor Pool Vehicle Charges 2,476 64403 Wash Bay Charges 18,880 Wash Bay Charges 18,880 Snowball In -Town Service 10,000 64902 Financial Support, Donations and Gondola Operations - 2011/12 (80.92%) 163,065 Contributions 211,514 Gondola Operations - 2012/13 (19.08%) 38,449 64906 Insurance Deductibles 3,000 Insurance Deductibles 3,000 64000 Total Other Operating Costs 363,570 65201 Capital Lease Payments 60,220 2011 Gillig Bus 60,220 65000 Total Debt Service 60,220 66503 Buses and Transportation Related Vehicles 366,621 1 Diesel Gillilg Bus (FTA Grant) 366,621 66000 Total Capital Outlay 366,621 Section III, Page G-14 Town of Avon Departmental Budget Summary by Program 2012 Annual Budget Fleet Maintenance Department Budget by Category: Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel $ 800,881 $ 641,010 $ 661,236 $ 662,347 0.17% Commodities 687,174 479,306 469,374 482,292 2.75% Contract Services 162,352 105,904 105,904 106,248 0.32% Other Operating Costs 116,525 97,909 129,659 129,659 0.00% Debt Service 142,504 262,740 262,740 255,906 -2.60% Capital Outlay 1,886 10,500 10,500 30,000 185.71% Total $ 1,911,322 $ 1,597,369 $ 1,639,413 $ 1,666,452 1.65% Department Budget by Program: Fleet Maintenance $ 1,868,994 $ 1,554,669 $ 1,596,713 $ 1,634,252 2.35% Washbay Facility 42,328 42,700 42,700 32,200 -24.59% Total $ 1,911,322 $ 1,597,369 $ 1,639,413 $ 1,666,452 1.65% Sources of Funds: General Fund Subsidy $ 160,000 $ 140,000 $ 100,000 $ 100,000 0.00% Fleet Maintenance Fund Deficit (Surplus) (329,852) 138,596 150,264 175,403 16.73% Fleet Maintenance Revenues 2,081,174 1,318,773 1,389,149 1,391,049 0.14% Capital Lease Proceeds - - - - NA Total $ 1,911,322 $ 1,597,369 $ 1,639,413 $ 1,666,452 1.65% Full-time Employees (FTEs) 13.10 11.25 9.25 9.25 Section III, Page H-1 Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Fleet Maintenance #434 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 602,672 $ 451,515 $ 459,174 $ 457,976 -0.26% 61105 STD Wages 667 - - - NA 61151 Overtime Wages 217 6,000 6,000 6,000 0.00% 61201 Automobile Allowance 360 360 360 360 0.00% 61301 FT Pension 40,337 40,636 41,499 50,377 21.39% 61304 Employee Assistance Program 288 222 229 222 -3.06% 61401 FICA/Medicare 8,903 6,639 6,752 6,733 -0.28% 61501 Group Health and Life Insurance 117,338 112,842 117,782 110,094 -6.53% 61505 Long-term Disability Insurance 5,713 4,236 4,354 3,847 -11.64% 61506 Short-term Disability Insurance 2,531 2,018 2,068 2,044 -1.16% 61507 Dental insurance 11,706 9,158 9,476 11,100 17.14% 61509 Worker's Compensation 8,869 6,010 12,154 12,201 0.39% 61510 Unemployment Insurance 1,280 1,374 1,388 1,393 0.36% 61000 Total Personnel 800,881 641,010 661,236 662,347 0.17% Commodities: 62401 Gasoline 2,357 2,422 2,844 2,844 0.00% 62404 Stock Parts 619,898 426,904 416,550 426,250 2.33% 62405 Nonstock Parts - 4,000 4,000 4,000 0.00% 62802 Food and Beverages 397 530 530 530 0.00% 62805 Clothing and Uniforms 121 770 770 770 0.00% 62807 Consumable Tools/Small Equipment 10,718 7,500 7,500 10,718 42.91% 62809 Medical Supplies and 1st Aid 1,144 1,180 1,180 1,180 0.00% 62899 Other Miscellaneous Operating Supplies 43,856 30,500 30,500 30,500 0.00% 62999 Office Supplies and Materials 759 1,500 1,500 1,500 0.00% 62000 Total Commodities 679,250 475,306 465,374 478,292 2.78% Contract Services: 63501 R&M - Building & Facility 1,928 - - - NA 63504 R&M - Office Equipment - 1,000 1,000 1,000 0.00% 63505 R&M - Vehicles 85,564 15,000 15,000 15,000 0.00% 63506 R&M - Radios and Communications Equipment 2,387 - - - NA 63507 R&M - Machinery and Equipment 15,227 15,500 15,500 15,500 0.00% 63549 R&M - Other Specialized Equipment 3,389 12,000 12,000 12,000 0.00% 63551 Laundry and Cleaning Services 12,574 12,500 12,500 12,844 2.75% 63599 Other Maintenance Services 12,827 10,646 10,646 10,646 0.00% 63603 Rentals - Office Equipment - 1,555 1,555 1,555 0.00% 63999 Other Contract Services 11,359 18,603 18,603 18,603 0.00% 63000 Total Contract Services 145,255 86,804 86,804 87,148 0.40% Section III, Page H-2 Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Fleet Maintenance #434 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page H-3 Other Operating Costs: 64101 Travel, Training and Conference 707 1,300 1,300 1,300 0.00% 64102 Dues, Licenses and Memberships 210 700 700 700 0.00% 64201 Telephone 111 150 150 150 0.00% 64202 Gas 17,784 15,800 15,800 15,800 0.00% 64203 Electric 15,854 16,600 16,600 16,600 0.00% 64204 Water & Sanitation 3,570 3,723 3,723 3,723 0.00% 64205 Trash Collection & Recycling 3,510 5,722 5,722 5,722 0.00% 64206 Cellular & Paging 1,199 2,450 2,450 2,450 0.00% 64301 Postage and Delivery 301 500 500 500 0.00% 64401 Fleet Maintenance Charges 35,527 24,750 56,500 56,500 0.00% 64402 Equipment Replacement Charges 5,276 4,575 4,575 4,575 0.00% 64403 Washbay Charges 1,404 1,560 1,560 1,560 0.00% 64904 Insurance Premiums 10,085 10,979 10,979 10,979 0.00% 64905 Deductibles 3,680 - - - NA 64000 Total Other Operating Costs 99,218 88,809 120,559 120,559 0.00% Debt Service: 65101 Bond Principal - 115,000 115,000 125,000 8.70% 65102 Bond Interest 141,658 138,757 138,757 130,906 -5.66% 65202 Capital Lease Payments 846 8,983 8,983 - -100.00% 65000 Total Debt Service 142,504 262,740 262,740 255,906 -2.60% Capital Outlay: 66402 Computers and Peripherals 1,886 - - 4,000 NA 66499 Other Machinery and Equipment - - - 26,000 NA 66000 Total Capital Outlay 1,886 - - 30,000 NA 60000 Total Expenditures $ 1,868,994 $ 1,554,669 $ 1,596,713 $ 1,634,252 2.35% Section III, Page H-3 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Transportation Program: Fleet Maintenance Account 2012 Number Account Name Budget Justification 61151 Overtime 6,000 Overtime Requirements 6,000 62401 Gasoline 2,844 Fleet Maintenance Vehicles 2,844 Replacement Parts: TOA Vehicles and 62404 Stock Parts 426,250 Equipment and 12 Third Party Agencies 426,250 Replacement Parts: TOA Vehicles and 62405 Non Stock Parts 4,000 Equipment and 12 Third Party Agencies 4,000 62802 Food and Beverage 530 Meetings, Coffee for Shop 530 9 Pairs of insulated Coveralls 62805 Clothing and Uniforms 770 Gloves and Jackets 770 Broken Tool Replacements for Mechanics 62807 Consumable Tools 10,718 Misc. Specialty Tools for New Vehicles 10,718 62809 Medical and First Aid Supplies 1,180 Shop First Aid Kit Supplies 1,180 62899 Other Miscellaneous Operating Supplies 30,500 Shop Supplies, Repair Related Hardware 30,500 62999 Office Supplies and Materials 1,500 Copier and Fax Paper, Misc Office Supplies 1,500 62000 Total Commodities 478,292 63504 R&M - Office Equipment 1,000 Copier and Fax Maintenance 1,000 Body and Paint 12,000 Glass Replacement 1,000 Radiator 500 Brakes 500 63505 R&M - Vehicles 15,000 Towing 1,000 General Repair 1,000 Towing 2,000 Paint and Body 10,000 Engine 1,000 63507 R&M - Machinery and Equipment 15,500 Other 1,500 Pressure Washer Repair and Shop 63549 R&M - Other Specialized Equipment 12,000 Equipment Repair 12,000 63551 Laundry and Cleaning Services 12,844 Uniform and Shop Towel Service 12,844 Tire Disposal 1,000 Safety Kieen Parts Washer Service Every 3 Mos. for 1 Machine x 6 machines Plus $1,620 for Cabinet 6,646 63599 Other Maintenance Services 10,646 Waste Oil Removal and Filter Removal 3,000 63603 Rentals - Office Equipment 1,555 Copier $129.61 x 12 months 1,555 Section III, Page H-4 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page H-5 Department: Transportation Program: Fleet Maintenance Account 2012 Number Account Name Budget Justification Snap on Modic Upgrades 1,000 Allison Software Subscription 1,000 State Hazard Waste Generator License 1,000 GM Teck II Software Subscription 1,800 CCG Software Support 4,120 Welding Services 3,300 Cummins Insight Updates 2,000 AN Data System 1,800 63999 Other Contract Services 18,603 Drinking Water Service 2,583 63000 Total Contract Services 87,148 ASE Certification 64101 Travel, Training and Conference 1,300 Brake Inspector Certification 1,300 64102 Dues, Licenses and Memberships 700 RMFMA 700 64201 Telephone 150 Maintenance Shop Fax/Fire Alarm 150 64202 Gas 15,800 Natural Gas Cost for Shop Bldg & Wash Bay 15,800 64203 Electric 16,600 Operating Cost for Shop and Wash Bay 16,600 64204 Water & Sanitation 3,723 Shop Building 3,723 64205 Trash Collection and Recycling 5,722 50% Fleet Maint Facility Dumpster & Fuel Island 5,722 64206 Cellular and Paging 2,450 Cell Phone and Pager Charges 2,450 64301 Postage & Delivery 500 Parts and Supplies 500 64401 Fleet Maintenance Charges 56,500 Annual Fleet Maintenance Charges 56,500 64402 Equipment Replacement Charges 4,575 Annual Equipment Rental Charges 4,575 64403 Wash Bay Charges 1,560 Annual Washbay Charges 1,560 64905 Insurance Premiums 10,979 Shop Building 10,979 64000 Total Other Operating Costs 120,559 65101 Bond Principal 125,000 2011 COP Payment 125,000 65102 Bond Interest 130,906 2011 COP Payment 130,906 255,906 65000 Total Capital Leases Laptop Replacement 1,800 66402 Computers and Peripherals 4,000 Desktop Replacements- Fleet Library & Shop 2,200 66499 Other Machinery & Equipment 26,000 Front end alignment machine 26,000 66000 Total Capital Outlay 30,000 Section III, Page H-5 Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Washbay #435 Account Final Number Account Description Actual Budget Budget 2010 2011 Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Original or Final Prev. Amend. Revised Actual Budget Budget 2010 2011 2011 Proposed Budget Percent 2012 Change - $ - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA - - NA 9,100 0.00% - - NA Section III, Page H-6 Commodities: 62899 Other Miscellaneous Operating Supplies 7,924 4,000 4,000 4,000 0.00% 62000 Total Commodities 7,924 4,000 4,000 4,000 0.00% 64000 Contract Services: 17,307 9,100 9,100 9,100 0.00% 63501 R&M - Buildings and Facilities 15,184 12,200 12,200 12,200 0.00% 63549 R&M - Other Specialized Equipment - 5,000 5,000 5,000 0.00% 63999 Other Contract Services 1,913 1,900 1,900 1,900 0.00% 63000 Total Contract Services 17,097 19,100 19,100 19,100 0.00% Section III, Page H-6 Other Operating Costs: 64201 Telephone 518 600 600 600 0.00% 64204 Water & Sanitation 16,789 8,500 8,500 8,500 0.00% 64000 Total Other Operating Costs 17,307 9,100 9,100 9,100 0.00% 66499 Other Machinery and Equipment - 10,500 10,500 - NA 66000 Total Capital Outlay - 10,500 10,500 - NA 60000 Total Expenditures $ 42,328 $ 42,700 $ 42,700 $ 32,200 -24.59% Section III, Page H-6 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Transportation Program: Wash Bay Account 2012 Number Account Name Budget Justification 62899 Other Miscellaneous Operating Supplies 4,000 Soap and Other Miscellaneous Chemicals 4,000 62000 Total Commodities 4,000 Entrance Door and Miscellaneous 63501 R&M - Buildings and Facilities 12,200 Building Repairs 12,200 63549 R&M - Other Specialized Equipment 5,000 Wash Equipment, Air Compressor, Pumps 5,000 Wash Equipment, Inspections, Sand Trap 63999 Other Contract Services 1,900 Maintenance 1,900 63000 Total Contract Services 19,100 64201 Telephone 600 Modem for Washbay 600 64204 Water & Sanitation 8,500 Water for Wash Facility 8,500 64000 Total Other Operating Costs 9,100 Section III, Page H-7 THIS PAGE INTENTIONALLY LEFT BLANK Section III, Page H-8 ri ci W y Vol. Town of Avon Departmental Budget Summary by Program 2012 Annual Budget $ 1,400,999 Recreation Department $ 1,412,009 Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent Department Budget by Category: 2010 2011 2011 2012 Change Personnel $ 1,400,999 $ 1,457,404 $ 1,412,009 $ 1,442,796 2.18% Commodities 114,004 153,001 153,661 153,561 -0.07% Contract Services 230,795 276,986 309,986 338,647 9.25% Other Operating Costs 394,444 446,025 415,625 412,774 -0.69% Capital Outlay 4,211 3,200 3,200 10,900 240.63% Total $ 2,144,453 $ 2,336,616 $ 2,294,481 $ 2,358,678 2.80% Department Budget by Program: Special Events Administration Adult Programs Aquatics Child Care Fitness Front Desk Maintenance Youth Programs Cabin Total Sources of Funds: Direct Program Revenues: Admission Fees Program Fees Rentals Merchandise Sales Childcare Rec Center Services Fitness Program Revenues Locker Rental Adult Program Revenues Cabin Equipment Rentals Athletic Field Rentals Cabin Concessions Youth Program Revenues Sponsorships Event Fees Eagle County - Brightstart Grant Eagle County - Special Events Contribution Community Enhancement Fund - Ironkids General Fund Subsidy Total Full-time Employees (FTEs) $ 286,786 $ 288,682 $ 304,912 $ 349,480 14.62% 361,637 366,823 370,177 372,881 0.73% 31,213 36,102 36,187 36,548 1.00% 371,935 446,256 446,936 444,439 -0.56% 38,512 38,018 38,125 38,487 0.95% 103,449 124,630 124,849 132,080 5.79% 183,868 223,427 223,687 224,941 0.56% 604,074 630,166 576,188 574,475 -0.30% 122,713 128,872 129,200 131,023 1.41% 40,266 53,640 44,220 54,324 22.85% $ 2,144,453 $ 2,336,616 $ 2,294,481 $ 2,358,678 2.80% 811,836 810,000 800,000 800,000 0.00% 37,582 42,310 42,310 41,805 -1.19% 9,380 32,300 18,800 18,800 0.00% 10,076 13,000 10,000 10,000 0.00% 9,607 9,000 9,000 9,000 0.00% 15,330 18,000 15,000 15,000 0.00% 31,346 40,000 40,000 40,000 0.00% 17,858 13,500 13,500 14,000 3.70% 38,669 40,000 30,000 38,669 28.90% 7,559 8,315 4,465 4,465 28.90% 5,079 5,500 4,500 5,500 0.00% 130,626 120,000 120,000 121,159 22.22% 68,535 99,705 60,050 60,050 0.97% 14,231 15,300 57,750 67,550 16.97% 1,207,714 1,266,930 1,225,375 1,245,998 1.68% 2,308 - - - NA - - 6,000 4,000 -33.33% 20,000 10,000 10,000 - -100.00% 914,431 1,059,686 1,053,106 1,108,680 5.28% $ 2,144,453 $ 2,336,616 $ 2,294,481 $ 2,358,678 2.80% 14.00 13.00 12.00 12.00 Section III, Page 1-2 RECREATION RECREATION SERVICE PROVIDED BY RECREATION The Recreation Department provides services in the following areas: Administration, Special Events, Adult Programs, Fitness, Aquatics, Youth Programs, Front Desk Management, Cabin Rentals and Maintenance. The Mission of the Avon Recreation Department is to bring the community together through comprehensive recreation programs and services. The Department values are as follows: Safety: is our first priority. Superior programming: is the foundation of our organization. Accountability: we answer to each other and the public. Superior Customer Service: we strive to exceed our customer's expectations. ADMINISTRATION provides the administrative support for 12 full-time and 75 part-time employees of the Recreation Department. Personnel management, financial reporting and controls, contract negotiations, and the development and implementation of operating guidelines are a function of this division. The administration division also oversees all program development and implementation, online brochure production and distribution, and marketing and budgeting strategies for the Department. The marketing program focuses on locals as well as tourists through advertising in print, radio, and internet. SPECIAL EVENTS division oversees the implementation of the Recreation Department's special event and marketing program. 2012 events include: Snow Ball Music Festival, Father's Day Fishing Derby, Dock Dogs Weekend, Lacrosse Shoot -Out, Camp 911, Salute To The USA, Triple Bypass & Double Triple, Bec Tri, Angels in Action, American Crown Circus, Xterra Triathlon, Dunk -n -Dash Series, TransRockies Run, Vail Valley Soccer Invitational Tournament, and Icing on the Lake. The special events division is always looking at new events. Four potential new events in 2012 are: Battle for Nobility 5K Foam Fest, Grand Fondo USA cycling event, wine or beer festival, and a BBQ competition event. The marketing program focuses on locals as well as tourists through advertising in print, radio, web and internet. FITNESS division offers the following aerobic/fitness programs: personal training, fitness assessments, fitness orientations, yoga, outdoor boot camp, winter sports conditioning, spin classes, Aeroboxing, triathlon training, step aerobics, body sculpt, and core conditioning. The fitness floor offers brand new TechnoGym and Free Motion cardio equipment with built in televisions, Expresso Bikes, Paramount resistance machines, and a free weight area. ADULT PROGRAMS division offers the following programs: adult leagues offered are volleyball, dodgeball, broomball, inner tube water polo, kickball, dance, tai chi and sports classes. Drop-in programs offered are basketball, volleyball, knitting, fencing, and ultimate frisbee. YOUTH PROGRAMS division provides a large variety of sports, educational and recreational activities for infants through teenagers. Opportunities include: basketball, children's tennis, summer day camp, Munch Bunch, volleyball, Little Wizards, Chess Club, Safe Sitter class, school's out, and a five day a week before/after school program for three schools. Section III, Page 1-3 RECREATION AQUATICS division provides the community with a wide variety of water aquatic activities in a 15,000 square foot indoor environment. Holding over 179,000 gallons of water, Avon's four pools offer programming for people of all ages and abilities including group swim lessons, private swim lessons, school group lessons, lifeguard training class, water safety instructor course, swim team, kayak classes, open kayak, scuba class, water aerobics classes, beginning diving classes and public safety classes. FRONT DESK division serves as the registration and check in area for the Avon Recreation Department. The primary services performed by this division are daily admissions to the recreation center, pass and punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. Lost and found, resale, towel and locker rental, problem resolution, switchboard operations, and first aid are all services provided by this division. CABIN division serves as the central headquarters for the majority of recreational activities that occur in Avon during the summer and winter. The primary services performed by this division are daily boat rentals, ice skate rentals and selling concessions. MAINTENANCE division provides the technical and custodial support for the entire Recreation Department and the 40,000 square foot recreation center. The primary functions of the maintenance program include in-house custodial service, asset management, purchasing, stocking and installation of parts and supplies for the recreation center. Other services provided are construction project management, electrical, plumbing, mechanical and specialized pool equipment and building structure maintenance. This division is the glue that holds the recreation center together and keeps it functioning and looking good. SIGNIFICANT BUDGET ISSUES Maintain acceptable service level with frozen positions, furloughs, and status quo budgets in place. Encourage innovation and a mindset of doing more with less. o Integrate recreation programming that is compatible with the components of Nottingham Park Master Plan. Work with Community Development to initiate a strategy to conduct a Recreation Program Master Plan. o Develop strategy that responds to the community's desire for additional special events given space and economic constraints. Continue to measure impacts of special events on local economy and quality of life. Seek out new special event concepts that would fit well on the improved Mall space. • Develop more resources to assist in adequately measuring impacts of special event programming. Launch a private/public partnership with public provider for lease of childcare space at the ARC. Replace 17 year old fire alarm system at the ARC. a Research the tie in of the Domestic water system to Heat Recovery. o Measure and refine saving estimates from energy efficient projects implemented at the ARC. Individual division goals and accomplishments for the Recreation Department are attached to the end of this report. Section III, Page 1-4 RECREATION ACCOMPLISHMENTS SPECIAL EVENTS Raised $62,550 in sponsorship monies and $16,000 in grant funds. Implemented three new events; Snow Ball Music Festival, USA Pro Cycling and Dock Dogs Weekend. Completed a successful marketing survey on Salute to the USA. 0 Created a successful events lineup within significant budgetary constraints. • Was able to provide event organizers with desired dates and maintained level of service even though events were back-to-back. Kept a high level of morale within department and volunteers. e Hired and trained new special events assistant. Administration o Reduced overall expenses to keep cost recovery rate in 50% range. e Participated in town -wide safety committee and offered in-house training on customer service, emergency procedures, ADA, First Aid, CPR, and AED. ® Facilitated one day per month furlough program for all FT employees as well as implemented a 2% pay decrease for full-time employees and 25 cent pay decrease for part-time employees. o Updated employee manuals, new employee checklists, job descriptions, and F drive. Worked with Engineering Department to repair moisture leaks in Aquatics area, roof, and CMU deterioration. Repaired structural integrity of small water slide and other aquatic features. a Worked with Engineering Department to develop, design, and estimate costs for a stage in Harry A. Nottingham Park. ADULT PROGRAMS Effectively trained new employees in expectations of the division. Continued relationships with Vail Resorts and aggressively recruited TOA employees. Increased participation through increased marketing efforts. Increased participation in ultimate frisbee drop-in night. Boosted drop-in volleyball and basketball numbers. 0 Continued to grow the knitting program to capture all adult age groups. e Adjusted times to make the fencing program more convenient and profitable Aquatics Increased swim team to over 100 kids. Experienced no major accidents or incidents due to proactive guarding and training. Instituted our division goals and expectations pathway to success. Staffed a pool coordinator on duty throughout the day every day of the week. ® Hired a new Aquatics Coordinator o Cut expense while maintaining revenues and same quality programs. ® Instituted a four week rather than five week swim lesson structure to allow for more lessons throughout the year, thus increasing revenues. o Continued to maintain all pool operations in house saving on outside contractor expense Section III, Page 1-5 RECREATION • Maintained standards in pool area in accordance with Virginia Graeme Baker Pool and Spa Safety Act. Childcare • Re -certified all childcare staff in First Aid and CPR. Established communication plan for parents with children with food allergies. • Coordinated babysitting hours with fitness schedule Utilized childcare space for summer camp support during off hours. Continued with the reduced contact hours by staff to help with revenue recovery ratios. Fitness • Purchased and installed seven new treadmills and eight new elliptical machines. a Maintained a well-balanced weekly group fitness schedule and kept within budget cut directive. o Refreshed group fitness schedule by adding Zumba and Mat Pilates classes • Maintaining employee morale even though they have had hours and pay rates reduced. • Maintaining customer satisfaction with group fitness and overall fitness department despite budget reductions. Front Desk and Cabin o Kept RecTrac and the Finance System in balance. • Maintained the Front Desk as a support center for Programs, Special Events, and Aquatics staff. • Saved additional money by continuing to wash all towels in house, giving back all the money allocated to contracting this service out. a Implemented a new credit card system using a Plug `n Pay / RecTrac interface. This allows better tracking of credit card transactions, allow us to automatically debit credit cards for monthly renewals, and more easily run over -the -phone transactions. This system will also play a key part in online registrations. • Continued to utilize the flat screen TV in lobby to promote special events, programs, and Recreation Center news to patrons sitting in the lobby. o Ran for several months of the year without a Front Desk Coordinator, utilizing Front Desk specialists to pick up extra duties. • Continued to use a coupon program focused on bringing in guests of our Special Event sponsor hotels; the Christie Lodge, Comfort Inn, and Westin. o The patron retention program in which postcards were sent to monthly members who joined the Recreation Center and then did not continue renewing their pass was ended as it was financially unsuccessful and saw an insignificant patron return rate. o Initiated testing phase for a customer rewards point program. This program would be used to recruit and retain pass holders. If successful this program will be implemented in January 2012. a Began using preprinted passes with key fobs. These passes have been successful and appreciated by both employees and patrons alike. • Previous full-time General Programs Supervisor was released and a new temporary employee was utilized to fill the position for the summer to keep the front desk operating smoothly. Section III, Page 1-6 RECREATION ® Full-time General Programs Supervisor position responsibilities were reorganized to warrant a new title called Front Desk Supervisor. MAINTENANCE a Replacement of multiple pumps/motors for pool circulation and features activation. Installation of new aquatic feature in leisure pool. ® Replacement of domestic water storage tank. Upgrade/replacement of existing fire alarm system within the recreation center. Repair of existing features in pool area such as morning glory and pool bubblers. ® Accomplished some cost savings within the recreation center by using different vendors for products and services. Effective communication within department and throughout facility. Implementation of an inventory system to better keep our pool creatures in a satisfactory condition. Installed safety ladders over lazy river. Implemented transition from analog to digital TV. Youth Programs ® Full time staff instructed soccer, day camp, basketball, After School, volleyball, chess club, and Little Wizards to decrease expenses. a Trained a new staff for day camp including CPR, and all of the TOA as well as youth program policies. d Worked closer with social services to allow more day camp scholarships. ® Ran a very successful and profitable After School program for three schools. Moved After school program to Homestake Peak Elementary school. a Fitness program offered to summer day campers with no cost to the parents. o Had an accident free summer at camp. • Re -organized the summer camp daily schedule to create more activities promoting education, fitness, and nutrition. A Implemented a 5 day a week Before school program at Homestake Peak Elementary School. 2012 GOALS Special Events Budget in 2012 to have a marketing/sponsorship analysis to be performed on Salute as well as other key events Maintain staffing to enable us to continue to attract large turn -key events such as USA Pro Cycling, Dock Dogs, Ultimate Frisbee Challenge Cup, etc. o Increase travel to allow Supervisor to visit other special event venues and promoters to solicit new events business, i.e. Buskerfest, Lumberjack or Strongman events, triathlons and other sporting events, cultural events to include arts, food, wine, etc. o Pursue new programming ideas for potential stage / amphitheatre in Harry A. Nottingham Park and upgraded mall area. o Research creative marketing and event ideas to poise Avon for added exposure during the 2015 event in Beaver Creek. a Continue to foster creative promotions/marketing for the Recreation Center programs/facility. o Continue to foster marketing relationships for the Recreation Center with local publications, businesses and initiatives. Section III, Page 1-7 RECREATION • Develop new sales packages which incorporate sponsor identification throughout our youth and adult programs. • Utilize Intercept Insights, LLC. survey information to enhance Salute sponsorship opportunities. Administration • Collaborate with VRD and WECMRD and other outside entities to establish cooperative programming and reduction of duplicative services. © Partner with Eagle County to offer scholarship program to provide recreational opportunities to economically challenged families. Enhance revenue through creative programming ideas identified by staff and patron survey. Maintain competitive wages for both full-time and part-time employees to enhance staff recruitment and retention. • Facilitate team building/effective communication sessions through weekly staff meetings. • Restore travel, conference, and training funds to various divisions in order to encourage professional development. o Work to improve relations with all other Town Departments via face to face meetings. o Set high standards to enforce green initiatives and thinking. o Provide training and opportunities for discussion on how the recreation department can help to improve Avon's sense of community. • Create status reports on Part-time employees' hire dates, pay rates, and positions. Work with BC Resort Company, TOV, Minturn, and Eagle on cooperative 4t' of July program. n Begin planning an event to take place to activate the Mall Street area leading up to the 2015 World Cup event. Adult Programs Continue to seek out and aggressively implement fresh new and or updated programs. o Look closely at our current offerings and decipher why some programs are not successful, then make appropriate changes for success. Exceed revenue projections. • Offer more one day tournaments to accommodate valley locals as well as tourists. • Gain enough participation to have all leagues offering run. • Obtain sponsorship to support for all of our programs. ® Continue to work closer with Vail Resorts to enhance marketing efforts Aquatics • Maintain full time Aquatics Coordinator and two Pool Coordinator positions • Focus on customer service training with lifeguard staff. Keep full-time challenged and excited about the work environment. Increase revenues through aggressive, timely marketing. n Increase stock of maintenance parts to help quickly mitigate pool maintenance issues. • Increase scope of work and knowledge of pool coordinator staff • Keep all staff current on certifications. • Keep an accurate inventory off all aquatics supplies. o Increase revenues • Create unique, fun programs for teenagers Section III, Page 1-8 RECREATION Childcare Increase attendance at quarterly staff meetings via incentives. ® Complete employee checklists on all new hires. • Seek additional ways to utilize childcare space during down time. ■ Implement computerized tracking system for childcare cards via Rec-trac. o Encourage more MOD interaction with childcare employees. • Continue to provide great care for our patrons with less staff present. Fitness • Research and budget for replacement of cardio equipment; treadmills, ellipticals, steppers and AMT's a Develop a "fitness fundamental's for men" program Develop a "treadmill trekking" program Keep all instructors current on all certifications • Budget for a part-time fitness attendant or develop position on a volunteer basis o Research new fitness floor products with goal of installation in 2011 or 2012 Promote and further educate our personal trainers to grow this area of revenue • Continue to bring in fresh classes consistent with group fitness industry trends to further increase revenues Front Desk and Cabin ® Implement a new customer rewards point program with which patrons can earn points in accordance with pass purchases that may be used to reduce the cost of pass renewals or registrations. • Investigate options for online program registrations, pass renewals, and household information access via extended RecTrac programing. • Research RecTrac to Pentamation interface for seamless finance accounting. • Upgrade RecTrac from 10.2s to 10.3. 0 Research new programming ideas at the cabin such as a winter Nordic Center, summer paddle boat rentals/instruction, etc. o Continue to find ways to encourage staff to give exceptional customer service even with fewer people working at the desk. • Provide continuing CPR / First Aid Training to all Front Desk and Cabin employees. Look at selling fishing licenses in conjunction with the "Fishing is Fun" program as a source of revenue for the cabin. • Continue to seek out new retail items to increase revenue. Continue to develop relationships with employers with large employee bases (i.e. Vail Resorts, Eagle County School District) to increase corporate pass sales. Maintenance Stay innovative with cost control. m Effective communication within department and throughout facility. e Be pro -active in maintenance needs of facility. Replacement of motor/pump assemblies to accomplish the proper operation of all pool features in pool area. o Facilitate the repair of a spare Steam boiler in mechanical room to run separate from our building automation system for manual operation. Research solutions to replace diving board. d Replacement of all T-12 ballasts in all light fixtures throughout facility. Research a cost effective way to repair pool deck heaving of concrete. Section III, Page I-9 RECREATION Youth Programs s Keep day camp numbers at capacity. ® Continue to run our After School program at capacity • Continue to grow our Before School program. • Have enough registration to have all sport/league offering run at or near capacity. • Increase revenues. Look closely at community needs to meet demands. Add youth sports camp for young children and continue to grow. a Seek conferences and training to ensure our programs and staff are up to date. n Continue to try and obtain grants to improve the quality of our programs while keeping the cost to a minimum to the parents. • Continued high levels of safety at day camp. FUTURE OUTLOOK The Recreation Department is committed to providing a consistent level of service for 2012. Ideas for increasing revenues and patron counts are continually being explored and implemented by recreation staff. Fees and discounting opportunities are being considered to attract new members. The department is constantly looking for ways to operate more efficiently and enhance program offerings. An example of this is our commitment to finding tenants to lease space at the ARC. Responding to the impacts of a slow economy will be a high priority for the Recreation Department over the next several years. Measuring and understanding the impacts of our special events and new green initiatives will be an important priority. Section III, Page 1-10 61000 Total Personnel Town of Avon 61101 Regular Full-time Salaries Line Item Detail PTS Wages Function: Recreation and Culture #500 PTS Bonuses 61151 Department: Recreation Department #510 61156 Extra Duty Program: Special Events #513 Other Wages 61301 FT Pension Original or Final 61304 Prev. Amend. Revised Account Actual Budget Budget Number Account Description 2010 2011 2011 61000 Total Personnel Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61156 Extra Duty 61159 Other Wages 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Workers Compensation 61510 Unemployment Insurance 61000 Total Personnel 62000 Total Commodities Contract Services: 63199 Other Professional Services 63203 Printing and Reproduction Services 63303 Photography Services 63305 Audio/Visual Services 63606 Rentals - Crowd & Traffic Control Equipment 63607 Rentals - Portable Facilities 63699 Rentals - Other Miscellaneous 63999 Other Contract Services $ 44,604 $ Commodities: 62302 Special Event Materials and Supplies 62801 Gifts and Awards 62802 Food and Beverages 62805 Clothing and Uniforms 62902 Audio and Visual Supplies 62000 Total Commodities Contract Services: 63199 Other Professional Services 63203 Printing and Reproduction Services 63303 Photography Services 63305 Audio/Visual Services 63606 Rentals - Crowd & Traffic Control Equipment 63607 Rentals - Portable Facilities 63699 Rentals - Other Miscellaneous 63999 Other Contract Services $ 44,604 $ 43,985 $ 43,985 13,264 17,080 17,080 195 300 300 23,066 29,730 29,730 3,032 3,750 3,750 2,955 3,959 3,959 678 641 641 18 18 18 1,233 953 953 8,185 9,179 9,179 417 418 418 199 193 193 828 743 743 349 348 563 176 270 285 Proposed Budget Percent 2012 Change $ 44,434 1.02% 17,080 0.00% 300 0.00% 28,740 -3.33% 18,596 NA 3,750 0.00% 4,888 23.47% 641 0.00% 18 0.00% 960 0.73% 8,956 -2.43% 418 0.00% 195 1.04% 900 21.13% 567 0.71% 339 18.95% 99,199 111,567 111,797 130,782 16.98% 7,805 3,800 3,800 3,800 0.00% 2,220 3,000 3,000 3,000 0.00% 4,887 5,850 5,850 5,750 -1.71% 500 - - - 0.00% 366 1,000 1,000 1,000 0.00% 15,778 13,650 13,650 13,550 -0.73% 96,353 87,400 87,400 112,744 29.00% 7,696 4,600 8,100 4,600 -43.21% 1,000 - - - NA 10,295 9,000 9,000 9,000 0.00% 7,412 9,350 16,850 9,350 -44.51% 7,285 8,140 12,140 8,140 -32.95% 3,650 1,200 1,200 1,200 0.00% 3,699 14,500 14,500 20,500 41.38% 63000 Total Contract Services 137,390 134,190 149,190 165,534 10.96% Section III, Page 1-11 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Special Events #513 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Other Operating Costs: 64101 Travel, Training and Conference 443 - - - NA 64102 Dues, Licenses and Memberships - 275 275 275 0.00% 64103 Mileage Reimbursement 515 500 500 500 0.00% 64301 Postage and Delivery Costs 463 600 600 600 0.00% 64306 Permit & Licensing Fees 587 800 800 800 0.00% 64402 Equipment Replacement Charges 2,765 2,950 2,950 2,589 -12.24% 64901 Advertising and Legal Notices 27,316 20,850 21,850 11,850 -45.77% 64902 Financial Donations and Contributions - - - 17,500 NA 64905 Insurance Premiums 1,415 2,300 2,300 2,300 0.00% 64000 Total Other Operating Costs 33,504 28,275 29,275 36,414 24.39% Capital Outlay: 66402 Computers and Peripherals - - - 2,200 NA 66403 Audio/Visual Equipment 915 1,000 1,000 1,000 0.00% 66000 Total Capital Outlay 915 1,000 1,000 3,200 220.00% 60000 Total Expenditures $ 286,786 $ 288,682 $ 304,912 $ 349,480 14.62% Section III, Page 1-12 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-13 Department: Recreation Program: Special Events Account 2012 Number Account Name Budget Justification Triathalon Training Coach $1,333.33 x 75%= 1,000 Administrative Assistant - 61121 PTS Wages 17,080 40 hours X 48 weeks X $16.75/hour (50%) 16,080 61122 PTS Bonuses 300 1 X $599 (50%) 300 Public Works/Roads & Streets: Snowball OT (40 hours) 2,000 Public Works/Parks: Snowball OT (40 hours) 2,000 Lacrosse — 8 hours 240 Salute - 567 hours @ $30/hr. 17,010 Triple Bypass —15 hours 450 Icing on the Lake — 24 hours 720 Circus — 3 hours 90 Fishing Derby — 8 hours 240 Dunk -n -Dash — 25 hours 750 Bec Tri — 48 hours 1,440 Xterra — 10 hours 300 Police: 61151 Overtime Wages 28,740 Salute - 93 hours @ $37.63/hr 3,500 61156 Extra Duty 18,596 Police Extra Duty- Snowball Event 18,596 61159 Other Wages 3,750 5% Commission on Sponsorships 3,750 Salute 1,000 Fishing Derby 400 Dunk -n -Dash 500 Icing on the Lake 500 Camp 911 100 Teen Night 1,000 62302 Special Event Materials & Supplies 3,800 General 300 Fishing Derby 500 Dunk -n -Dash 2,000 Icing on the Lake 300 62801 Gifts and Awards 3,000 Staff Incentives 200 Salute 2,500 Fishing Derby 600 Dunk -n -Dash 400 Icing on the Lake 650 Teen Night 1,500 62802 Food and Beverages 5,750 General 100 Section III, Page 1-13 TONIN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Special Events Account 2012 Number Account Name Budget Justification Teen Night Games and Paddles 500 62902 Audio and Visual Supplies 1,000 Sound Cords, Cover and Parts for PA 500 62000 Total Commodities 13,550 Snowball Event- Transit Services 10,000 Snowball Event- Guest Officers 12,844 Egg Hunt- Emcee, Decorating 500 Salute - Fireworks 53,500 Performers 8,000 Emcee 200 Guest Officers - $55.85/hr x 304 hrs 17,000 Fire Personnel 500 Beer Garden Security 2,500 Perimeter Security 1,000 Dunk -n -Dash Timing 1,200 Fishing Derby 500 Icing on the Lake 1,000 63199 Other Professional Services 112,744 Creative Svcs: Market Research for Salute 4,000 Salute - Posters, Signs, New Banners 2,600 Fishing Derby 300 Dunk -n -Dash 1,000 Teen Night 300 Camp 911 100 63203 Printing and Reproduction Services 4,600 Icing on the Lake 300 Sound 3,000 Lights 3,000 Salute 2,000 63305 Audio/Visual Services 9,000 Backline 1,000 Fencing 7,000 Lighting 1,078 63606 Rentals - Crowd Control 9,350 Crowd Control 1,272 Salute: Toilets 6,083 Dumpsters 1,000 63607 Rentals - Portable Facilities 8,140 Recycling 1,057 Salute - Inflatables 1,000 63699 Other Miscellaneous Rentals 1,200 Fall Family Fun Night 200 Dock Dogs Entertainment 8,000 USA Pro Cycling Challenge 10,000 Salute- Lodging, Slippery Slope 2,000 63999 Other Contract Services 20,500 Icing on the Lake- Entertainment 500 63000 Total Contract Services 165,534 Section III, Page 1-14 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-15 Department: Recreation Program: Special Events Account 2012 Number Account Name Budget Justification 64102 Dues, Licenses and Memberships 275 CFEA 275 64103 Mileage Reimbursement 500 Staff Mileage Reimbursement 500 64301 Postage and Delivery 600 Postage for Mailings 600 64306 Permit and Licensing Fees 800 ASCAP, SESAC, BMI 800 64402 Equipment Replacement Charges 2,589 Annual Equipment Rental Charges 2,589 Salute 6,000 Fishing Derby 1,200 Dunk -n -Dash 2,500 Teen Night 1,000 64901 Advertising and Legal Notices 11,850 Icing on the Lake 1,000 General 150 64902 Financial Donations and Contributions 17,500 Snowball Contribution 15,000 Xterra 2,500 64905 Insurance Premiums 2,300 Salute 1,900 Volunteers 400 64000 Total Other Operating Costs 36,414 66402 Computers and Peripherals 2,200 Desktop Replacements- Danita and Terri 2,200 66403 Audio/Visual Equipment 1,000 10 X 10 Tent 1,000 66000 Total Capital Outlay 3,200 Section III, Page 1-15 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Administration #514 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page 1-16 Personnel: 61101 Regular Full-time Salaries $ 209,111 $ 205,288 $ 197,952 $ 207,178 4.66% 61121 PTS Wages 12,100 16,080 22,800 16,080 -29.47% 61122 PTS Bonuses 290 300 299 299 0.00% 61151 Overtime Wages 725 200 200 200 0.00% 61201 Automobile Allowance 3,600 3,600 3,600 3,600 0.00% 61301 FT Pension 14,032 18,476 17,939 22,790 27.04% 61302 PTS Pension 492 611 863 611 -29.20% 61304 Employee Assistance Program 58 60 60 60 0.00% 61401 FICA/Medicare 1,516 1,546 1,541 1,557 1.04% 61501 Group Health and Life Insurance 20,540 30,838 31,762 30,095 -5.25% 61505 Long-term Disability Insurance 1,341 1,379 1,309 1,291 -1.38% 61506 Short-term Disability Insurance 901 880 854 887 3.86% 61507 Dental Insurance 1,949 2,475 2,522 3,000 18.95% 61509 Workers Compensation 701 736 1,129 1,162 2.92% 61510 Unemployment Insurance 471 676 675 682 1.04% 61000 Total Personnel 267,827 283,145 283,505 289,492 2.11% Commodities: 62401 Gasoline 2,847 2,500 3,160 3,160 0.00% 62802 Food and Beverages 1,012 1,000 1,000 1,000 0.00% 62899 Other Miscellaneous Operating Supplies 275 1,700 1,700 1,700 0.00% 62901 Duplicating Supplies 932 1,000 1,000 1,000 0.00% 62903 Data Processing Supplies 982 1,000 1,000 1,000 0.00% 62999 Office Supplies and Materials 1,427 1,500 1,500 1,500 0.00% 62000 Total Commodities 7,475 8,700 9,360 9,360 0.00% Contract Services: 63199 Other Professional Services - 500 2,834 500 -82.36% 63203 Printing and Reproduction Services 12,180 - - - NA 63304 Computer Services 3,036 3,060 3,060 3,060 0.00% 63504 R&M - Office Equipment 2,471 700 700 700 0.00% 63603 Rentals - Office Equipment 4,196 4,196 4,196 4,196 0.00% 63999 Other Contract Services 1,476 2,000 2,000 2,000 0.00% 63000 Total Contract Services 23,359 10,456 12,790 10,456 -18.25% Section III, Page 1-16 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Administration #514 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change Section III, Page 1-17 Other Operating Costs: 64101 Travel, Training and Conference 785 _ - - NA 64102 Dues, Licenses and Memberships - 450 450 450 0.00% 64103 Mileage Reimbursement 132 100 100 100 0.00% 64201 Telephone 3,845 4,000 4,000 4,000 0.00% 64206 Cellular and Paging 2,659 2,480 2,480 2,480 0.00% 64301 Postage and Delivery Services 537 500 500 500 0.00% 64308 Sales Tax 659 900 900 900 0.00% 64401 Fleet Maintenance Charges 6,790 6,435 6,435 6,435 0.00% 64402 Equipment Replacement Charges 4,148 4,880 4,880 5,031 3.09% 64403 Washbay Charges 2,124 1,560 1,560 1,560 0.00% 64901 Advertising and Legal Notices 29,674 29,103 29,103 29,103 0.00% 64905 Insurance Premiums 11,623 13,014 13,014 13,014 0.00% 64000 Total Other Operating Costs 62,976 63,422 63,422 63,573 0.24% Capital Outlay: 66402 Computers and Peripherals - 1,100 1,100 - -100.00% 66404 Furniture and Fixtures _ - _ - NA 66000 Total Capital Outlay - 1,100 1,100 - NA 60000 Total Expenditures $ 361,637 $ 366,823 $ 370,177 $ 372,881 0.73% Section III, Page 1-17 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 ueparE.ment: rcecreation Program: Administration Account 2012 Number Account Name Budget Justification 61121 PTS Wages Administrative Assistant: 16,080 40 hours X 48 weeks X $16.75/hour (50%) 16,080 61122 PTS Bonuses 300 1 X $599 (50%) 300 61151 Overtime Wages 200 PTS Overtime 200 62401 Gasoline 3,160 Fuel Charges for Department 3,160 Coffee for Patrons 500 62802 Food and Beverages 1,000 Incentives for Staff 500 62899 Other Miscellaneous Operating Supplies 1,700 Batteries, Film Development, BBQ 1,700 62901 Duplicating Supplies 1,000 Copy Paper, Copier Toner 1,000 62903 Data Processing Supplies 1,000 Printer Toner, Print Cartridges 1,000 62999 Office Supplies and Materials 1,500 All Office Supplies 1,500 62000 Total Commodities 9,360 63199 Other Professional Services 500 Translation Services 500 Annual Software Maint Agreement 63304 Computer Services and Support 3,060 Rec Trac & Camera Support 3,060 63504 R&M - Office Equipment and Computers 700 Xerox Copier Print Charges 700 63603 Rentals - Office Equipment 4,196 Xerox Copier $349.70 x 12 4,196 63999 Other Contract Services 2,000 Design Work 2,000 63000 Total Contract Services 10,456 64102 Dues, Licenses and Memberships 450 CPRA 6 X $75 450 64103 Mileage Reimbursement 100 Mileage 100 64201 Telephone & Long-distance 4,000 Monthly Service 4,000 6420 Cellular and Paging 2,480 Monthly Cellular Service 2,480 64301 Postage and Delivery 500 Postage of Mail, UPS, Fed Ex 500 64308 Sales Tax 900 Quarterly Sales Tax 4 X $225 900 64401 Fleet Maintenance Charges 6,435 Annual Fleet Maintenance Charges 6,435 Section III, Page 1-18 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-19 Department: Recreation Program: Administration Account 2012 Number Account Name Budget Justification 64402 Equipment Replacement Charges 5,031 Annual Equipment Rental Charges 5,031 64403 Washbay Charges 1,560 Annual Washbay Charges 1,560 Early Childhood 45 Battle Mountain 120 Peaks Magazine 4,000 Official Visitors Guide 2,000 EveryScape 2,700 KZYR 2,800 KVBA-TV8 Annual Contract 2,750 Parent Guide 4,788 What To Do Vail/BC Winter/Summer 2,750 Rodeo 550 White Water Park 2,000 64901 Advertising and Legal Notices 29,103 Vail Daily - Print 4,600 64905 Insurance Premiums 13,014 Insurance Premium 13,014 64000 Total Other Operating Costs 63,573 Section III, Page 1-19 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Adult Programs #515 Original or Prev. Amend. Account Actual Budget Number Account Description 2010 2011 61000 Total Personnel Commodities: 62301 General Program Supplies 62802 Food and Beverages 62805 Clothing and Uniforms 62000 Total Commodities Other Operating Costs: 64102 Dues, Licenses and Memberships 12,718 $ 12,514 11,313 Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61202 Ski Pass 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment insurance 61000 Total Personnel Commodities: 62301 General Program Supplies 62802 Food and Beverages 62805 Clothing and Uniforms 62000 Total Commodities Other Operating Costs: 64102 Dues, Licenses and Memberships 12,718 $ 12,514 11,313 11,557 - 599 44 - 97 599 853 1,126 426 456 6 6 357 373 1,195 3,051 137 129 57 56 96 248 139 137 50 76 Final Revised Proposed Budget Budget Percent 2011 2012 Change $ 12,514 $ 12,642 1.02% 11,557 11,557 0.00% 599 599 0.00% - - NA 599 599 0.00% 1,126 1,391 23.53% 456 456 0.00% 6 6 0.00% 373 375 0.54% 3,051 2,977 -2.43% 129 116 -10.08% 56 56 0.00% 248 300 20.97% 222 223 0.45% 76 76 0.00% 27,488 30,927 31,012 31,373 1.16% 1,713 2,100 2,100 2,100 0.00% 397 1,400 1,400 1,400 0.00% 1,590 1,600 1,600 1,600 0.00% 3,700 5,100 25 75 5,100 5,100 0.00% 75 75 0.00% 64000 Total Other Operating Costs 25 75 75 75 0.00% 60000 Total Expenditures $ 31,213 $ 36,102 $ 36,187 $ 36,548 1.00% Section III, Page 1-20 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Adult Programs Account 2012 Number Account Name Budget Justification Program instructors= 131 hrs X $14.75 1,932 Program Referees= 200 hrs X $17.75 3,550 61121 PTS Wages 11,557 Program instructors= $8,100 X 75% 6,075 61122 PTS Bonuses 599 1 X $599 599 61202 Ski Pass 599 1 X $599 599 Broomball 170 Tournament Series 250 Martial Arts 170 Kickball 170 Water Polo 170 Basketball 170 62301 General Program Supplies 2,100 Volleyball Net and Posts 1,000 Kickball, Broombll, Volleyball, Water Polo 400 62802 Food and Beverages 1,400 Young Adult Night 1,000 Indoor Volleyball, Sand Volleyball, Kickball 62805 Clothing and Uniforms 1,600 Basketball, Football, Broomball Shirts 1,600 62000 Total Commodities 5,100 64102 Dues, Licenses and Memberships 75 CPRA 75 64000 Total Other Operating Costs 75 Section III, Page 1-21 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Aquatics #516 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 61000 Total Personnel $ 104,369 $ Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61202 Ski Pass 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel $ 104,369 $ 135,326 176,750 150,531 1,158 1,797 2,151 2,500 162 1,797 6,281 12,179 6,688 5,750 58 84 4,225 4,317 10,954 42,552 975 1,333 459 621 973 3,465 1,639 1,630 588 876 $ 105,522 $ 135,042 27.98% 182,000 150,531 -17.29% 1,797 1,797 0.00% 2,500 2,500 0.00% 1,797 1,797 0.00% 9,497 14,855 56.42% 6,930 5,750 -17.03% 84 84 0.00% 4,358 4,313 -1.03% 42,431 41,501 -2.19% 1,026 1,215 18.42% 501 620 23.75% 3,465 4,200 21.21% 2,649 2,631 -0.68% 881 875 -0.68% 317,430 364,758 365,438 367,711 0.62% Section III, Page 1-22 Commodities: 62301 General Program Supplies 1,270 4,000 4,000 4,000 0.00% 62305 Chemicals 19,547 24,000 24,000 24,000 0.00% 62805 Clothing and Uniforms 624 750 750 750 0.00% 62806 Safety Materials and Supplies 377 700 700 700 0.00% 62809 Medical Supplies and 1st Aid 332 500 500 500 0.00% 62899 Other Miscellaneous Operating Supplies 1,301 2,100 2,100 2,100 0.00% 64399 Other Administrative Fees - 1,200 1,200 62000 Total Commodities 23,451 32,050 32,050 32,050 0.00% Section III, Page 1-22 Contract Services: 63302 Laboratory Services - 200 200 200 0.00% 63000 Total Contract Services - 200 200 200 0.00% Other Operating Costs: 64101 Travel, Training and Conference 165 - - - NA 64102 Dues, Licenses and Memberships 1,574 1,100 1,100 1,100 0.00% 64103 Mileage Reimbursement - 250 250 250 0.00% 64399 Other Administrative Fees - 1,200 1,200 1,200 0.00% 64402 Equipment Replacement Charges 29,315 46,698 46,698 39,728 -14.93% 64000 Total Other Operating Costs 31,054 49,248 49,248 42,278 -14.15% Capital Outlay 66402 Computers and Peripherals - - - 2,200 NA 66000 Total Capital Outlay - - - 2,200 NA 60000 Total Expenditures $ 371,935 $ 446,256 $ 446,936 $ 444,439 -0.56% Section III, Page 1-22 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-23 Department: Recreation Program: Aquatics Account 2012 Number Account Name Budget Justification Lifeguards: 7,100 hrs X $12.75 90,525 Lead Lifeguards: 2,092 hrs X $17.75 37,133 Water Aerobic Inst: 260 hrs X $22.75 5,915 Program instructors: 390 hrs X $14.75 5,753 Program Instructors: 310 hrs X $13.75 4,263 Program Instructors: $6,500 X 75% 4,875 61121 PTS Wages 150,531 Swim Coach 156 hrs X $ 13.25 2,067 61122 PTS Bonuses 1,797 3 X $599 1,797 Pool Coordinators 1,500 61151 Overtime Wages 2,500 PTS Lifeguards 1,000 61202 Ski Pass 1,797 3 x $599 1,797 Aquatic Programs Supplies & Equipment 500 Swim Lesson Equipment, Fins, Kickboards 500 Water Aerobic Gloves, Noodles, Bands 500 Dumbbells, WSI Supplies, LGT, LGIT Supplies 500 62301 General Program Supplies 4,000 Chemtrol Panels 2,000 Calhypo 12,000 Oxidizer 3,000 Flocculant 1,000 Thiosulfate 250 Muriadic 6,000 Reagents 1,000 Soda Wash 250 62305 Chemicals 24,000 Bicarb 500 Guard and Coaches Uniforms, Employee 62805 Clothing and Uniforms 750 Shirts, Guard Whistles, Lanyards 750 62806 Safety Materials and Supplies 700 Eye Protection, Gloves, PPE, AED Trainer 700 62809 Medical Supplies and 1st Aid 500 Icepacks, Band-Aids, Aspirin, Medical Sup 500 62999 Office Supplies and Materials 2,100 Miscellaneous Supplies 2,100 62000 Total Commodities 32,050 63302 Laboratory Services 200 Pool Water Testing 200 63000 Total Contract Services 200 Red Cross Fees 800 CPRA 100 USS Memberships 100 64102 Dues, Licenses and Memberships 1,100 USA Swimming 100 64103 Mileage Reimbursement 250 Mileage Reimbursement 250 64399 Other Administrative Fees 1,200 1 Ellis Provider Fees/Licenses 1,200 Section III, Page 1-23 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Aquatics Account Number Account Name 2012 Budget Justification 64402 64000 66402 66000 Equipment Replacement Charges Total Operating Costs Computers and Peripherals Total Capital Outlay 39,728 Annual Equipment Rental Charges 39,728 Desktop Replacements- John & Pool Coord. 2,200 42,278 2,200 2,200 Section III, Page 1-24 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Child Care #517 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change 61000 Total Personnel Commodities: 62301 General Program Supplies 62899 Other Misc Supplies 62000 Total Commodities 64102 Dues, Licenses and Memberships 64000 Total Other Operating Costs 60000 Total Expenditures $ 12,718 $ Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62301 General Program Supplies 62899 Other Misc Supplies 62000 Total Commodities 64102 Dues, Licenses and Memberships 64000 Total Other Operating Costs 60000 Total Expenditures $ 12,718 $ 12,514 21,712 17,934 853 1,126 814 673 6 6 511 451 1,195 3,051 137 129 57 56 96 248 199 174 71 91 $ 12,514 $ 12,642 1.02% 17,934 17,934 0.00% 1,126 1,391 23.53% 673 673 0.00% 6 6 0.00% 451 453 0.44% 3,051 2,977 -2.43% 129 116 -10.08% 56 56 0.00% 248 300 20.97% 281 282 0.36% 91 92 1.10% 38,369 36,453 36,560 36,922 0.99% 143 1,000 1,000 1,000 0.00% - 500 500 500 0.00% 143 1,500 1,500 1,500 0.00% 65 65 65 0.00% 65 65 65 0.00% $ 38,512 $ 38,018 $ 38,125 $ 38,487 0.95% Section III, Page 1-25 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Childcare Account Number Account Name 2012 Budget Justification 61121 62301 62899 62000 64102 64000 PTS Wages General Program Supplies Other Miscellaneous Operating Supplies Total Commodities Dues, Licenses and Memberships Total Other Operating Costs 17,934 Childcare Attendant: 1,464 hrs X $12.25 17,934 Toys, Arts & Craft Supplies 1,000 Batteries, Cups, Soaps, Broom, Vacuum 500 CPRA 65 1,000 500 1,500 65 65 Section III, Page 1-26 Towyn of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Fitness #518 Section III, Page 1-27 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Ch --ate_ Personnel: 61101 Regular Full-time Salaries $ 14,868 14,662 14,662 14,811 1.02% 61121 PTS Wages 45,914 47,785 47,785 47,785 0.00% 61301 FT Pension 985 1,320 1,320 1,629 23.41% 61302 PTS Pension 1,722 1,792 1,792 1,792 0.00% 61304 Employee Assistance Program 6 6 6 6 0.00% 61401 FICA/Medicare 906 931 931 934 0.32% 61501 Group Health and Life Insurance 2,728 3,060 3,060 2,985 -2.45% 61505 Long-term Disability Insurance 139 139 139 139 0.00% 61506 Short-term Disability Insurance 65 59 59 59 0.00% 61507 Dental Insurance 276 248 248 300 20.97% 61509 Worker's Compensation 352 356 575 577 0.35% 61510 Unemployment insurance 126 187 187 188 0.53% 61000 Total Personnel 68,087 70,545 70,764 71,205 0.62% Commodities: 62301 General Program Supplies 2,716 2,500 2,500 2,500 0.00% 62899 Other Miscellaneous Operating Supplies 1,959 3,400 3,400 3,400 0.00% 62000 Total Commodities 4,675 5,900 5,900 5,900 0.00% Contract Services: 63999 Other Contract Services 1,260 - - - NA 63000 Total Contract Services 1,260 - - - NA Other Operating Costs: 64102 Dues, Licenses and Memberships - 250 250 250 0.00% 64402 Equipment Replacement Charges 29,427 47,935 47,935 54,725 14.17% 64000 Total Other Operating Costs 29,427 48,185 48,185 54,975 14.09% 60000 Total Expenditures $ 103,449 $ 124,630 $ 124,849 $ 132,080 5.79% Section III, Page 1-27 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 ueparrment: Kocreation Program: Fitness Account 2012 Number Account Name Budget Justification Program Instructor: Boot Camp $3,000 X 75% 2,250 Men's Fitness $1,500 X 75% 1,125 Personal Trainers: $10,000 X 75% 7,500 Aerobics Instructor: 1,622.41 hrs X $22.75 36,910 61121 PTS Wages 47,785 Steps, Fitness Balls, Weights, Bands, Yoga 62301 General Program Supplies 2,500 Aerobic Mats, Kickboxing/Class Supplies 2,500 Adjustable Benches 1,500 Weight Benches 1,500 62899 Other Miscellaneous Operating Supplies 3,400 Cable Attachments 400 62000 Total Commodities 5,900 64102 Dues, Licenses and Memberships 250 IDEA Membership 250 64402 Equipment Replacement Charges 54,725 Annual Equipment Rental Charges 54,725 64000 Total Other Operating Costs 54,975 Section III, Page 1-28 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Front Desk #519 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: General Program Supplies - 1,100 1,100 1,100 61101 Regular Full-time Salaries $ 26,058 $ 56,220 $ 41,315 $ 56,277 36.21% 61121 PTS Wages 105,850 92,000 105,000 92,000 -12.38% 61122 PTS Bonuses 965 2,396 2,396 2,396 0.00% 61151 Overtime Wages 694 2,700 4,200 2,700 -35.71% 61202 Ski Pass 1,158 1,198 1,198 1,198 0.00% 61301 FT Pension 1,745 5,060 3,976 6,190 55.68% 61302 PTS Pension 3,553 3,641 4,129 3,641 -11.82% 61304 Employee Assistance Program 16 36 36 36 0.00% 61401 FICA/Medicare 2,007 2,293 2,294 2,294 0.00% 61501 Group Health and Life Insurance 4,186 18,229 19,129 17,780 -7.05% 61505 Long-term Disability Insurance 365 579 447 518 15.88% 61506 Short-term Disability Insurance 117 259 209 259 23.92% 61507 Dental Insurance 373 1,485 1,532 1,800 17.49% 61509 Worker's Compensation 764 845 1,342 1,366 1.79% 61510 Unemployment Insurance 275 464 462 464 0.43% 61000 Total Personnel 148,126 187,405 187,665 188,919 0.67% Section III, Page 1-29 Commodities: 62301 General Program Supplies - 1,100 1,100 1,100 0.00% 62304 Merchandise for Resale 4,241 6,500 6,500 6,500 0.00% 62802 Food and Beverages 60 250 250 250 0.00% 62805 Clothing and Uniforms - 1,200 1,200 1,200 0.00% 62899 Other Miscellaneous Operating Supplies 8,829 9,300 9,300 9,300 0.00% 62000 Total Commodities 13,130 18,350 18,350 18,350 0.00% Other Operating Costs: 64101 Travel, Training and Conference 658 - - - NA 64103 Mileage Reimbursement - 100 100 100 0.00% 64307 Bank Service Charges and Credit Card Fees 18,231 16,472 16,472 16,472 0.00% 64402 Equipment Replacement Charges 427 - - - NA 64000 Total Other Operating Costs 19,316 16,572 16,572 16,572 0.00% Capital Outlay: 66402 Computers and Peripherals 3,296 1,100 1,100 1,100 0.00% 66000 Total Capital Outlay 3,296 1,100 1,100 1,100 0.00% 60000 Total Expenditures $ 183,868 $ 223,427 $ 223,687 $ 224,941 0.56% Section III, Page 1-29 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Front Desk Account 2012 Number Account Name Budget Justification Front Desk Specialist: 1591 hrs X $18.75 29,831 61121 PTS Wages 92,000 Front Desk Attendant: 5075 hrs X $12.25 62,169 61122 PTS Bonuses 2,396 4 X $599 2,396 61151 Overtime Wages 2,700 Front Desk Specialist 8 X $18.75 X 1.5 X 12 2,700 61202 Ski Pass 1,198 2 X $599 1,198 62301 General Program Supplies 1,100 FD Supplies 1,100 New Retail Opportunity 1,850 Swimsuits 1,500 Locks 500 Headphones 500 Goggles 1,200 Water Toys 200 Swim Caps 250 62304 Merchandise for Resale 6,500 Swim Diapers 500 62802 Food & Beverages 250 General 250 62805 Clothing and Uniforms 1,200 60 X $20 Shirts 1,200 Credit Card Paper 200 Cleaning Supplies and Hand Sanitizer 100 Towels 2,000 5000 Pre -Printed Pass Cards @ $1 each 5,000 Medical Supplies 1,500 62899 Other Miscellaneous Operating Supplies 9,300 Front Desk Signs 500 62000 Total Commodities 18,350 64103 Mileage Reimbursement 100 Staff Mileage Reimbursement 100 Credit Card Charges $1366.67 X 12 16,400 64307 Bank Service Charges 16,472 ACH Billing Charges $6 X 12 72 64402 Equipment Replacement Charges - Annual Equipment Rental Charges - 64000 Total Other Operating Costs 16,572 66402 Computers and Peripherals 1,100 Desktop Replacement -Jamie 1,100 66000 Total Capital Outlay 1,100 Section III, Page 1-30 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Maintenance #520 Account Number Account Description Actual 2010 Original or Prev. Amend. Budget 2011 Final Revised Budget 2011 Proposed Budget 2012 Percent Change Personnel: 61101 Regular Full-time Salaries $ 207,532 $ 151,202 $ 126,766 $ 118,657 -6.40% 61105 STD Wages 36 - - - NA 61121 PTS Wages 17,412 - - - NA 61122 PTS Bonuses 579 - - - NA 61151 Overtime Wages 143 2,500 2,500 2,500 0.00% 61301 FT Pension 13,097 13,608 11,520 13,052 13.30% 61302 PTS Pension 675 - - - NA 61304 Employee Assistance Program 122 84 66 60 -9.09% 61401 FICA/Medicare 3,290 2,229 1,874 1,757 -6.24% 61501 Group Health and Life Insurance 41,344 42,617 32,348 29,734 -8.08% 61505 Long-term Disability Insurance 2,134 1,519 1,262 1,084 -14.10% 61506 Short-term Disability Insurance 928 685 566 532 -6.01% 61507 Dental Insurance 3,992 3,465 2,568 3,000 16.82% 61509 Worker's Compensation 1,331 862 1,130 1,093 -3.27% 61510 Unemployment Insurance 477 461 388 363 -6.44% 61000 Total Personnel 293,092 219,232 180,988 171,832 -5.06% Commodities: 62204 Construction, Maint. and Permanent Materials 2,923 6,211 6,211 6,211 0.00% 62205 Plumbing and Electrical Supplies and Materials 2,540 2,770 2,770 2,770 0.00% 62207 Electrical 2,270 5,621 5,621 5,621 0.00% 62208 Mechanical- HVAC 804 2,770 2,770 2,770 0.00% 62209 Mechanical -Other 4,144 7,180 7,180 7,180 0.00% 62803 Janitorial, Custodial and Cleaning Supplies 17,546 20,000 20,000 20,000 0.00% 62805 Clothing and Uniforms - 700 700 700 0.00% 62806 Safety Materials and Supplies 72 500 500 500 0.00% 62807 Consumable Tools/Small Equipment 1,254 1,500 1,500 1,500 0.00% 62899 Other Miscellaneous Operating Supplies 2,177 2,950 2,950 2,950 0.00% 62000 Total Commodities 33,730 50,202 50,202 50,202 0.00% Contract Services: 63104 Engineering Services - 2,334 - 2,334 NA 63304 Computer Services and Support - 2,550 2,550 2,550 0.00% 63306 Security and Monitoring Services 3,405 5,000 5,000 5,000 0.00% 63501 R&M - Buildings and Facilities 20,967 68,170 68,170 60,447 -11.33% 63507 R&M - Machinery and Equipment 2,838 5,600 5,600 5,600 0.00% 63549 R&M - Other Specialized Equipment 866 10,340 10,340 10,340 0.00% 63551 Laundry and Cleaning Services - 1,188 1,188 1,188 0.00% 63599 Other Maintenance Services 39,280 33,908 51,908 71,348 37.45% 63699 Rentals - Other Miscellaneous 10 900 900 1,500 66.67% 63000 Total Contract Services 67,366 129,990 145,656 160,307 10.06% Section III, Page 1-31 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Maintenance #520 Account Final Number Account Description Actual Budget Budget Budget Percent 2010 2011 Other Operating Costs: 64101 Travel, Training and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64202 Gas 64203 Electric 64204 Water and Sanitation 64205 Trash Collection and Recycling 64402 Equipment Replacement Charges 64000 Total Other Operating Costs Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change 500 - - 3,000 NA - 185 185 185 0.00% - 264 264 264 0.00% 62,909 68,400 37,000 36,000 -2.70% 84,414 87,838 87,838 87,838 0.00% 19,590 21,648 21,648 21,648 0.00% 2,997 4,160 4,160 4,160 0.00% 39,476 48,247 48,247 35,739 -25.92% 209,886 230,742 199,342 188,834 -5.27% Capital Outlay: 66402 Computers and Peripherals - - - 3,300 NA 66000 Total Capital Outlay - - - 3,300 NA 60000 Total Expenditures $ 604,074 $ 630,166 $ 576,188 $ 574,475 -0.30% Section III, Page 1-32 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 ueparunent: mecreauon Program: Maintenance Account 2012 Number Account Name Budget Justification 61151 Overtime Wages 2,500 Full Time 2,500 Hardware 1,000 Paint 1,500 Brushes, Rollers 711 Construction, Maintenance and Permanent Drywall 1,000 62204 Materials 6,211 Lumber 2,000 Plumbing and Electrical Supplies and 62205 Materials 2,770 Replacement Parts and Equipment 2,770 Contractors, Starters 2,500 Light Bulbs 1,000 62207 Electrical 5,621 Wire, Conduit 2,121 62208 Mechanical - HVAC 2,770 Replacement Parts, Filters, Glycol 2,770 Boiler Parts 2,000 Motors 3,000 62209 Mechanical - Other 7,180 Pumps 2,180 Hand Towels 3,000 Tissue 2,500 Toilet Paper 3,000 Aerosols 1,824 Chemicals 2,500 Hygiene 3,000 Refuges Supplies 2,183 62803 Janitorial, Custodial and Cleaning Supplies 20,000 PPE and Other Safety (Gloves, signs, etc.) 1,993 62805 Clothing and Uniforms 700 Clothing and Uniforms 700 62806 Safety Materials and Supplies 500 Supplies, Eye Protection, Gloves, PPE 500 62807 Consumable Tools/Small Equipment 1,500 Miscellaneous Tools or Small Equipment 1,500 Aquarium 800 Locker Parts 1,525 62899 Other Miscellaneous Operating Supplies 2,950 Other 625 62000 Total Commodities 50,202 63104 Engineering Services 2,334 Miscellaneous Consulting 2,334 63304 Computer Services and Support 2,550 Building Automation Updates 2,550 Alarms - Fire $204.00 X 4 816 Intrusion $370.00X 4 1,480 63306 Security Services 5,000 Miscellaneous Services 2,704 Section III, Page 1-33 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Maintenance Account 2012 Number Account Name Budget Justificatlon Organic Housekeepers ($3500 x 12 Mos.) 42,000 Childcare Renovation 2,000 HVAC Repairs 3,300 Elevator 4,547 Building Inspections 2,600 Steam Boiler Repair & Parts 3,500 Piping Repairs 1,500 63501 R&M - Building and Facilities 60,447 Fire Sprinkler 1,000 Acid Feeders 3,000 63507 R&M - Machinery and Equipment 5,600 Filtration Equipment 2,600 Equipment Integration 1,654 Bearings, Belts 3,000 Cardio Equipment 3,000 Weight Machines 2,021 63549 R&M - Other Specialized Equipment 10,340 Miscellaneous Supplies 665 Shop Towel, Dust Mop Service, Uniform 921 63551 Laundry and Cleaning Services 1,188 Miscellaneous 267 Temporary Service 68 hrs X 52 wks X $18 63,648 Extreme Care 3,000 Fitness Systems 2,000 63599 Other Maintenance Services 71,348 Carpet Cleaning 2,700 63699 Other Miscellaneous Rentals 1,500 Maintenance Closedown Week 1,500 63000 Total Contract Services 160,307 64101 Travel, Training and Conference 3,000 Training 3,000 64102 Dues, Licenses and Memberships 185 Membership, Dues 185 64103 Mileage Reimbursement 264 Personal Mileage Reimbursement 264 64202 Gas 36,000 $3,000 X 12 36,000 64203 Electric 87,838 $7,319.83 X 12 87,838 64204 Water and Sanitation 21,648 $1,804.00 x 12 21,648 Dumpster $840.50 X 4 3,362 Recycle $140 X 4 560 64205 Trash Collection and Recycling 4,160 Extra Pick for Brush $39.67 X 6 238 64402 Equipment Replacement Charges 35,739 Annual Equipment Rental Charges 35,739 64000 Total Other Operating Costs 188,834 Section III, Page 1-34 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-35 ueparanent: recreation Program: Maintenance Account Number Account Name 2012 Budget Justification 66402 66000 Computers and Peripherals Total Capital Outlay 3,300 Desktop Replacements- Steve, John, & Pat 3,300 3,300 Section III, Page 1-35 Town of Avon Line Item Detail Function: Recreation and Culture #500 Department: Recreation Department #510 Program: Youth Programs #521 Account Travel and Conference Number Account Description 64103 Mileage Reimbursement 64306 Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61202 Ski Pass 61301 FT Pension 61302 PTS Pension 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance 61000 Total Personnel Commodities: 62301 General Program Supplies 62802 Food and Beverages 62805 Clothing and Uniforms 62808 Promotional, Informational and Marketing Material 62809 Medical Supplies and 1 st Aid 62899 Other Miscellaneous Operating Supplies 62000 Total Commodities Contract Services: 63103 Training Facilitators 63203 Printing and Reproduction Services 63000 Total Contract Services Other Operating Costs: 64101 Travel and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64306 Permit and Licensing Fees 64399 Other Administrative Fees 64402 Equipment Replacement Charges 64000 Total Other Operating Costs Capital Outlay: 66402 Computers and Peripherals 66000 Total Capital Outlay 60000 Total Expenditures Original or Final Prev. Amend. Revised Proposed Actual Budget Budget Budget Percent 2010 2011 2011 2012 Change $ 25,437 $ 25,028 $ 25,028 $ 25,284 1.02% 70,893 68,407 68,407 68,407 0.00% 579 - - - NA 573 1,000 1,000 1,000 0.00% 320 1,198 1,198 1,198 0.00% 1,706 2,253 2,253 2,781 23.44% 2,702 2,603 2,603 2,603 0.00% 12 12 12 12 0.00% 1,456 1,424 1,424 1,428 0.28% 2,390 6,102 6,102 5,953 -2.44% 273 258 258 233 -9.69% 114 112 112 113 0.89% 192 495 495 600 21.21% 563 533 861 863 0.23% 202 287 287 288 0.35% 107,412 109,712 110,040 110,763 0.66% 2,681 4,249 4,249 4,249 0.00% 3,176 4,400 4,400 4,400 0.00% 1,700 1,700 1,700 1,700 0.00% 500 500 500 500 0.00% 183 500 500 500 0.00% 143 400 400 400 0.00% 8,383 11,749 11,749 11,749 0.00% 135 235 300 350 300 350 300 350 0.00% 0.00% 370 650 650 650 0.00% - - - - NA 176 200 200 200 0.00% - 100 100 100 0.00% - 100 100 100 0.00% 6,372 6,140 6,140 6,140 0.00% - 221 221 221 0.00% 6,548 6,761 6,761 6,761 0.00% 1,100 NA - - - 1,100 NA $ 122,713 $ 128,872 $ 129,200 $ 131,023 1.41% Section III, Page 1-36 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Youth Programs Account 2012 Number Account Name Budget Justification After School Group Lead 800 Hrs X $18.75 15,000 Day Camp Instructors 467 Hrs X $14.75 6,888 After School Counselor 1,200 Hrs. X $14.75 17,700 Tennis Instructor $5,080 X 75% 3,810 Program Instructors 1,200 Hrs X $14.75 17,700 Brightstart Swim Instruction 494 61121 PTS Wages 68,407 Brightstart Yoga Instruction 495 Day Camp Group Leader 320 Hrs X $19.75 6,320 61151 Overtime 1,000 Day Camp Leaders 1,000 61202 Ski Pass 1,198 2 @ $599 1,198 School's Out 1,419 Little Wizards 170 Soccer 170 Art Program 170 After School Program 2,150 62301 General Program Supplies 4,249 Volleyball, Tennis, Basketball 170 After School 1,900 Schools out 800 62802 Food and Beverages 4,400 Day Camp 1,700 62805 Clothing and Uniforms 1,700 Staff and New League Shirts 1,700 Promotional, Informational and Marketing 62808 Materials 500 Day Camp and New League Marketing 500 CDOT Physicals 100 62809 Medical Supplies and 1 st Aid 500 Day Camp 400 62899 Other Miscellaneous Operating Supplies 400 Day Camp 400 62000 Total Commodities 11,749 CPR Certifications 200 63103 Training Facilitators 300 Day Camp 100 63203 Printing and Reproduction Services 350 Day Camp and Afterschool Handbooks 350 63000 Total Contract Services 650 64102 Dues, Licenses and Memberships 200 CDHS 200 Section III, Page 1-37 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Section III, Page 1-38 Department: Recreation Program: Youth Programs Account 2012 Number Account Name Budget Justification 64103 Mileage Reimbursement 100 Staff Mileage Reimbursement 100 Permit and Licensing Fees 100 Daycamp 100 64306 After School 1,200 Spring Break 400 Day Camp 2,500 64399 Other Administrative Fees 6,140 School's Out 2,040 64402 Equipment Replacement Charges 221 Annual Equipment Replacement Charges 221 Total Other Operating Costs 6,761 64000 66402 Computers and Peripherals 1,100 Desktop Replacements- Charlie 1,100 66000 Total Capital Outlay 1,100 Section III, Page 1-38 Town of Avon Line Item Detail Function: Recreatlon and Culture #500 Department: Recreation Department #510 Program: Cabin #522 Original or Final Prev. Amend. Revised Proposed Account Actual Budget Budget Budget Percent Number Account Description 2010 2011 2011 2012 Change $ 38,968 $ Personnel: 38,968 61121 PTS Wages $ 31,495 61122 PTS Bonuses - 61151 Overtime 549 61202 Ski Pass - 61302 PTS Pension 1,202 61401 FICA/Medicare 482 61509 Worker's Compensation 177 61510 Unemployment Insurance 64 $ 38,968 $ 29,993 $ 38,968 29.92% 599 599 599 NA 1,007 1,007 1,007 0.00% 599 599 599 NA 1,522 1,185 1,522 28.44% 619 484 619 27.89% 222 276 359 30.07% 124 97 124 27.84% 61000 Total Personnel 33,969 43,660 34,240 43,797 27.91% Section III, Page 1-39 Commodities: 62301 General Program Supplies 173 750 750 750 0.00% 62304 Merchandise for Resale 1,542 3,000 3,000 3,000 0.00% 62802 Food and Beverages - 200 200 200 0.00% 62809 Medical Supplies and 1st Aid - 150 150 150 0.00% 62899 Other Miscellaneous Operating Supplies 1,824 1,700 1,700 1,700 0.00% 60000 Total Expenditures $ 40,266 $ 53,640 $ 44,220 $ 62000 Total Commodities 3,539 5,800 5,800 5,800 0.00% Section III, Page 1-39 Contract Services: 63599 Other Maintenance Services 1,050 1,500 1,500 1,500 0.00% 63000 Total Contract Services 1,050 1,500 1,500 1,500 0.00% Other Operating Costs: 64402 Equipment Replacement 1,708 2,680 2,680 3,227 20.41% 64000 Total Other Operating Costs 1,708 2,680 2,680 3,227 20.41% 60000 Total Expenditures $ 40,266 $ 53,640 $ 44,220 $ 54,324 22.85% Section III, Page 1-39 TOWN OF AVON DETAILED BUDGET REQUESTS 2012 Department: Recreation Program: Cabin Account 2012 Number Account Name Budget Justification Cabin Supervisor -1,000 hrs X $14.75 14,750 61121 PTS Wages 38,968 Cabin Attendants - 1977 hrs X $12.25 24,218 61122 PTS Bonuses 599 1 x $599 599 61151 Overtime 1,007 Cabin Superviso—$14.75 x 1.5 x 6.5 x 7 1,007 61202 Ski Pass 599 1 x $599 599 Winter Cabin 250 62301 General Program Supplies 750 Summer Cabin 500 Winter Cabin 1,000 62304 Merchandise for Resale 3,000 Summer Cabin 2,000 62802 Food and Beverages 200 Meetings 200 62809 Medical Supplies and 1 st Aid 150 Medical Supplies and 1 st Aid 150 Ice Skates 1,600 Life Jackets 62899 Other Miscellaneous Operating Supplies 1,700 Summer Equipment 100 62000 Total Commodities 5,800 63599 Other Maintenance Services 1,500 Ice Skate Sharpening 1,500 63000 Total Contract Services 1,500 64402 Equipment Replacement 3,227 Annual Equipment Rental Charges 3,227 64000 Total Other Operating Costs 3,227 Section III, Page 1-40 Personnel Schedule Full-time Employees Finance Department 2007 2008 2009 2010 2011 2011 2012 Department/Position Actual Actual Actual Actual Proposed Actual Proposed General Government: - - - 1.00 1.00 1.00 1.00 Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Manager / HR Director - - _ _ _ _ _ Asst Town Manager/ Dir Admin Svc 1.00 1.00 1.00 1.00 1.00 1.00 1.00 HR Generalist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 HR Asst / Deputy Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Relations Officer - 0.75 0.75 0.75 0.75 0.75 0.75 Municipal Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total General Government 5.00 5.75 5.75 5.75 5.75 5.75 5.75 Finance Department Asst Town Manager / Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager - - - 1.00 1.00 1.00 1.00 Finance Officer 1.00 1.00 1.00 - - _ _ Budget Analyst - - - 1.00 1.00 1.00 1.00 Payroll Specialist - 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Assistant 1 -II 3.00 2.00 2.00 2.00 2.00 2.00 2.00 IT Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Network Analyst _ _ _ _ - - _ Help Desk Technician 00 1..00 1_ 1.00 1.00 1.00 1.00 _ 1.00 Total Finance 7.00 7.00 7.00 8.00 8.00 8.00 8.00 Community Development Asst Town Manager / Comm Dev Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector 1.00 1.00 - - - _ Building Permit Technician 1.00 0.75 0.75 0.75 Planning Manager - 1.00 1.00 1.00 - Senior Planner 1.00 - - - 1.00 - _ Planner 1 -II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Planning Technician - _ _ _ _ _ _ GIS Programmer/ Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.00 - - - _ _ Administrative Assistant - - _ Total Community Development 9.00 8.75 6.75 6.75 6.00 5.00 5.00 Police Department Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police Lieutenant - 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 3.00 3.00 3.00 3.00 3.00 3.00 Administrative Services Supervisor 2.00 2.00 2.00 2.00 - _ _ Administrative Services Officer - - - - 2.00 2.00 2.00 Administrative Assistant - _ _ I nvestigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Officer 13.00 13.00 13.00 13.00 12.00 12.00 12.00 Police Service Officer - - 1.00 1.00 - - _ Total Police Department 19.00 21.00 22.00 22.00 20.00 20.00 20.00 Section IV, Page 1 Personnel Schedule Full-time Employees 2007 2008 2009 2010 2011 2011 2012 Department/Position Actual Actual Actual Actual Proposed Actual Proposed Public Works Department: Administration Director Administrative Assistant II Road & Bridge Superintendent Maintenance Supervisor Master Electrician Maintenance Worker II/Operator I Facilities Maintenance Superintendent Maintenance Supervisor Master Electrician Maintenance Worker II Parks Superintendent Maintenance Supervisor Maintenance Worker II Town Center West Maintenance Maintenance Worker II 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.50 0.50 0.50 - - - _ 0.90 0.90 0.90 0.40 0.40 0.40 0.40 2.75 2.75 2.75 5.75 5.75 5.75 5.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 0.50 0.50 0.50 0.50 0.50 0.50 7.00 7.00 7.00 6.00 6.00 6.00 6.00 9.00 9.50 9.50 8.50 8.50 8.50 8.50 0.50 0.50 0.50 0.25 0.25 0.25 0.25 - 0.50 0.50 0.50 0.50 0.50 0.50 3.00 3.00 3.00 2.00 2.00 2.00 2.00 3.50 4.00 4.00 2.75 2.75 2.75 2.75 0.50 0.50 0.50 0.75 0.75 0.75 0.75 2.00 2.00 2.00 2.00 2.00 2.00 2.00 5.00 5.00 4.50 3.00 3.00 3.00 3.00 7.50 7.50 7.00 5.75 5.75 5.75 5.75 1.00 1.00 0.50 2.00 2.00 2.00 2.00 Total Public Works 21.90 22.90 21.90 19.40 19.40 19.40 19.40 Engineering Department Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Town Engineer - - - - - _ _ Project Engineer - 1.00 1.00 1.00 2.00 2.00 1.00 Engineer 1 -III 2.00 1.00 1.00 1.00 - - _ Engineer Technician - - - - Administrative Assistant 11 1.00 1.00 0.75 Total Engineering 4.00 4.00 3.75 3.00 3.00 3.00 2.00 Transportation Director 0.50 0.50 0.50 0.50 0.35 0.35 0.35 Administrative Assistant 1-11 1.00 0.50 0.50 - - - _ Accounting Assistant 1-11 - - - - Transit Ops Super/Transit Mgr 1.00 1.00 1.00 1.00 - - - Transit Superintendent - - - - 1.00 1.00 1.00 Transit Foreman 1.00 1.00 1.00 - - - _ Marketing Specialist 0.50 - - Maintenance Worker II 1.00 - - - - _ _ Bus Driver 8.00 11.00 5.00 3.00 3.00 3.00 3.00 Total Transportation 13.00 14.00 8.00 4.50 4.35 4.35 4.35 Section IV, Page 2 Personnel Schedule Full-time Employees Section IV, Page 3 2007 2008 2009 2010 2011 2011 2012 Department/Position Actual Actual Actual Actual Proposed Actual Proposed Fleet Maintenance Director 0.10 0.10 0.10 0.10 0.25 0.25 0.25 Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Fleet Maintenance Supervisor - - _ _ _ - _ Accounting Assistant 1-11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Mechanic Helper 1.00 1.00 1.00 1.00 1.00 - - Maintenance Worker 11 - - _ Lead Mechanic 1.00 1.00 1.00 1.00 - - _ Mechanic 1 -II 8.00 8.00 9.00 9.00 8.00 7.00 7.00 Total Fleet Maintenance 12.10 12.10 13.10 13.10 11.25 9.25 9.25 Recreation Department Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Superintendent - 1.00 1.00 1.00 1.00 1.00 1.00 General Programs Supervisor 1.00 1.00 1.00 1.00 1.00 - _ Front Desk Supervisor - - - - - 1.00 1.00 Recreation Programs Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Special Events/Fitness Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Rec Coordinator/Adult Youth Coord 1.00 1.00 - - _ _ _ Aquatics/Fitness Supervisor 1.00 - - Aquatics Coordinator 1.00 - - 1.00 1.00 1.00 1.00 Pool Coordinators 3.00 4.00 3.00 2.00 2.00 2.00 2.00 Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Tech Supervisor - 1.00 1.00 1.00 - - _ Maintenance Technician 1-111 6.00 5.00 3.00 3.00 2.00 1.00 1.00 Front Desk Coordinator 1.00 1.00 1.00 - 1.00 1.00 1.00 Special Events Coordinator 1.00 - - - _ _ _ Total Recreation 18.00 19.00 15.00 14.00 13.00 12.00 12.00 Total Full-time Employees 109.00 114.50 103.25 96.50 90.75 86.75 85.75 Section IV, Page 3 Section IV, Page 4 EXEMPT Pay Plan by Pay Levels 2012 Annual Monthly Hourly DeDartm2all Psi on MbLmmt i M m In Assistant Town Manager 89,456 109,924 I I 130,392 1 7,455 9,160 t 1 10,866 t 43.01 52.85 62.69 Community Development Director 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Finance Director 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Police Chief 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Recreation Director 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Town Engineer 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Transportation & Public Works Director 84,456 104,924 125,391 1 7,038 8,744 10,449 1 40.60 50.44 60.28 Lieutenant 71,119 87,953 1 104,787 5,927 7,454 1 8,982 1 34.19 43.01 51.82 Planning Manager 67,546 83,779 1 I 100,011 1 5,629 6,982 1 I 8,334 1 32.47 40.28 48.08 Finance Manager 66,654 81,965 I 97,276 1 5,555 6,830 s I 8,106 1 32.05 39.41 46.77 Building Official 62,733 77,634 1 f 92,534 j 5,228 6,469 I i 7,711 30.16 37.32 44.49 IT Administrator 61,837 76,171 i i 90,505 1 5,153 6,348 1 ! 7,542 1 29.73 36.62 43.51 Fleet Mana er 60,843 74,926 1 89,009 1 5,070 6,244 t 7,417 1 29.25 36.02 42.79 Senior Planner 60,038 74,396 I I 88,753 I 5,003 6,200 i 1 7,396 i 28.86 35.77 42.67 Human Resources Generalist 59,833 73,967 1 88,100 1 4,986 6,164 I 7,342 1 28.77 35.56 42.36 Project Engineer 58,148 71,689 f I 85,229 1 4,846 5,974 e i 7,102 1 27.96 34.47 40.98 Transit Manager 56,737 69,813 ( 82,888 1 4,728 5,818 6,907 1 27.28 33.56 39.85 I f I � Engineer II 52,232 64,126 76,020 1 4,353 5,344 6,335 i 25.11 30.83 36.55 GIS Programmer/Planning Analyst 52,232 64,126 76,020 i 4,353 5,344 6,335 1 25.11 30.83 36.55 Recreation Superintendent 52,232 64,126 76,020 1 4,353 5,344 6,335 1 25.11 30.83 36.55 I [ Planner 11 48,597 60,109 71,620 1 4,050 5,009 5,968 p 23.36 28.90 34.43 Transit Superintendent 48,597 60,109 71,620 1 4,050 5,009 5,968 23.36 28.90 34.43 Front Desk Supervisor 49,580 59,254 ! I 68,927 1 4,132 4,938 i , 5,744 i 23.84 28.49 33.14 Maintenance Supervisor - Recreation 49,580 59,254 68,927 ! 4,132 4,938 5,744 23.84 28.49 33.14 Recreation Programs Supervisor 49,580 59,254 68,927 1 4,132 4,938 5,744 23.84 28.49 33.14 S ecial Events / Fitness Supervisor 49,580 59,254 68,927 4,132 4,938 5,744 23.84 28.49 33.14 I i 0 Planner 44,943 54,485 64,026 r 3,745 4,540 5,336 21.61 26.19 30.78 Aquatics Coordinator 37,737 45,843 53,949 3,145 3,820 4,496 18.14 22.04 25.94 Recreation Coordinator 37,737 45,843 53,949 [ 3,145 3,820 4,496 18.14 22.04 25.94 Section IV, Page 4 Section IV, Page 5 NON-EXEMPT Pay Plan by Pay Levels 2012 nnual I Monthly ouPl DeDartment P of u Mgw=U H Im 4-=] m dME Communit y Relations Officer 61,113 75,503 1 i 89,893 1 5,093 6,292 ! I 7,491 > 29.38 36.30 43.22 I ! Parks & Facilities Superintendent Police Sergeant Road & Bridge Superintendent 56,737 56,737 56,737 69,813 69,813 69,813 I 82,888 1 82,888 ! 82,888 1 4,728 4,728 4,728 5,818 5,818 5,818 ! 6,907 1 6,907 I 6,907 1 27.28 27.28 27.28 33.56 33.56 33.56 39.85 39.85 39.85 I 1 Budget Analyst Town Electrician 48,597 48,597 60,109 60,109 I 71,620 1 71,620 1 4,050 4,050 5,009 5,009 I 5,968 1 5,968 1 23.36 23.36 28.90 28.90 34.43 34.43 Police Officer Police Detective 49,580 49,580 59,254 59,254 I 68,927 ! 68,927 1 4,132 4,132 4,938 4,938 I 5,744 ! 5,7441 23.84 23.84 28.49 28.49 33.14 33.14 i 1 Administrative Services Officer - Police Help Desk Technician Lead Mechanic Maintenance Supervisor - Parks Maintenance Technician Supervisor - Rec Payroll Specialist Road & Bridge Supervisor 42,718 42,718 42,718 42,718 42,718 42,718 42,718 52,341 52,341 52,341 52,341 52,341 52,341 52,341 1 61,964 1 61,964 ! 61,964 I 61,964 1 61,964 1 61,964 1 61,964 1 3,560 3,560 3,560 3,560 3,560 3,560 3,560 4,362 4,362 4,362 4,362 4,362 4,362 4,362 ! 5,164 1 5,164 1 5,164 ! 5,164 1 5,164 1 5,164 1 5,164 1 20.54 20.54 20.54 20.54 20.54 20.54 20.54 25.16 25.16 25.16 25.16 25.16 25.16 25.16 29.79 29.79 29.79 29.79 29.79 29.79 29.79 Mechanic II 40,710 48,825 56,939 ! 3,393 4,069 4,745 1 1 19.57 23.47 27.37 Deputy TC/Human Resources Assistant Municipal Court Clerk 37,737 37,737 45,843 45,843 I 53,949 1 53,949 1 3,145 3,145 3,820 3,820 1 4,496 1 4,496 1 18.14 18.14 22.04 22.04 25.94 25.94 Accounting Assistant II Police Services Officer 36,603 36,603 44,250 44,250 ! 51,897 1 51,897 3,050 3,050 3,688 3,688 1 4,325 1 4,325 17.60 17.60 21.27 21.27 24.95 24.95 I I Building Technician - Recreation Mechanic 1 35,624 35,624 42,813 42,813 I 50,002 50,002 1 2,969 2,969 3,568 3,568 1 4,167 1 4,167 1 17.13 17.13 20.58:24.04 20.58 .04 Bus Driver Maintenance Worker II Maintenance Technician 11 - Recreation Operator 1 34,191 1 34,191 34,191 34,191 40,957 40,957 40,957 40,957 I 47,723 47,723 1 47,723 1 47,723 1 2,849 2,849 2,849 2,849 3,413 3,413 3,413 3,413 1 3,977 1 3,977 1 3,977 1 3,977 1 16.44 16.44 16.44 16.44 19.69 19.69 19.69 19.69 22.94 22.94 22.94 22.94 I i Mechanic's Helper 33,414 39,217 ! 45,019 2,785 3,268 I 3,752 • 16.06 18.85 21.64 I 1 Front Desk Coordinator Pool Coordinator 28,339 28,339 33,851 33,851 39,363 39,363 1 2,362 2,362 2,821 2,821 I 3,280 1 3,280 I 13.62 13.62 16.27 16.27 18.92 18.92 Section IV, Page 5 Part -Time Pay Plan by Pay Levels 2012 Recreation Pay Range Administrative Assistant $15.00 to $18.00 Aquatics Lifeguard Building Permit Technician $17.00 to $23.00 Lead Lifeguard Master Swim Coach Swim Coach Childcare & Children's Programs Police $13.00 After School Counselor $20.00 Pay Range After School Group Leader Extra Duty Police Officer $57.00 Childcare Attendant $17.00 to Day Camp Group Leader Town Electrician $50.00 Day Camp Instructor $13.25 to Munch Bunch Instructor Field Training Officer $2.00 additionaUhr Program Instructor Program Instructor Facilities Seminar Instructor Cabin Attendant "Based on leveUyears of expereince Swim Coach Cabin Supervisor Tennis Instructor Front Desk Attendant Front Desk Specialist Public Works Pay Range Fitness Maintenance Worker 14/15/16/17 $10.00 to $11.00 Aerobic Instructor 1 Fitness Attendant Maintenance Worker - PW $16.00 to $19.00 Maintenance Worker 14/15/16/17 Maintenance Worker - Rec Special Events Worker Transit Sports & Athletics Pay Range Sports Program Supervisor Bus Driver * 1 $16.00 1 Sports Program Referee s Driver "" 1 $17.00 Pay Range $11.50 to $13.00 $17.00 to $20.00 $17.00 to $20.00 $13.25 to $15.00 $13.25 to $15.00 $17.00 to $20.00 $11.50 to $13.00 $17.00 to $20.00 $13.25 to $15.00 $13.25 to $15.00 $13.25 to $15.00 $11.50 to $13.00 $13.25 to $15.00 $11.50 to $13.00 $17.00 to $20.00 $23.00 $11.50 to $13.00 $10.00 to $11.00 $17.00 to $20.00 $20.00 $17.00 to $20.00 $17.00 to $20.00 Overnight Trip Counselor (24 hours) 1 $109.00 / 24-hour Bus Driver $18.00 Boot Camp Instructor 75% of Registr Dance Instructor Lead Driver $19.00 Martial Arts Instructor Men's Fitness Maintenance Worker - Bus Washer $16.00 to $19.00 Personal Trainer Program Instructor Seminar Instructor "Based on leveUyears of expereince Swim Coach Tennis Instructor Section IV, Page 6 Town of Avon Chart of Accounts Organization Codes Program/ Fund Function Department Activity Code Code Code Code Fund/Function/Department/Program 10 General Fund 100 General Government 110 Legislative 111 Mayor and Town Council 112 Boards and Commissions 113 Town Attorney 114 Public Relations 115 Town Clerk 120 Judicial 121 Municipal Court 130 Executive 131 Town Manager 132 Human Resources 133 Community Relations 134 Economic Development 140 Finance and Administration 140 Finance Department 141 Finance 143 Information Systems 149 Nondepartmental 200 Community Development 210 Community Development Department 211 Administration 212 Planning 213 Building Inspection 300 Public Safety 310 Police Department 311 Administration 312 Patrol 313 Investigation 400 Public Works 410 Public Works Department 411 Administration 412 Engineering 413 Roads and Streets 414 Facilities Maintenance 415 Parks 500 Recreation and Culture 510 Recreation Department 513 Special Events 514 Administration 515 Adult Programs 516 Aquatics 517 Child Care 518 Fitness Section IV, Page 7 Town of Avon Chart of Accounts Organization Codes Section IV, Page 8 Program/ Fund Function Department Activity Code Code Code Code Fund/Function/Department/Program 519 Front Desk Recreation Department (continued) 520 Maintenance 521 Youth Programs 522 Cabin 21 Mall Maintenance Fund 400 Public Works 410 Public Works Department 417 Town Center West Maintenance 22 Avon Urban Renewal Fund 100 General Government 140 Finance Department 148 Avon Urban Renewal Authority 810 URA Improvement Projects 930 2008 TIF Bonds 931 2009 Vectra Bank Loan 23 Community Enhancement Fund 400 Public Works 410 Public Works Department 416 Community Enhancement Fund 24 Water Fund 400 Public Works 420 Utilities 424 Water Utilities 25 Affordable Housing Fund 100 General Government 190 Housing 193 Affordable Housing Program 26 Facilities Reserve 400 Public Works 440 Facilities Maintenance 441 Facility Reserve Maintenance Program 31 Bond Redemption Fund 910 Debt Service 911 Bond Redemption 919 1999 Sales Tax Revenue Refunding Bonc 922 2004 G.O. Refunding Bonds 923 1998 COPs (Maintenance Facility) 924 2010 COP Refunding (Refunds 1998 COP 33 Avon Metropolitan District Fund 910 Debt Service 913 2001 G.O. Refunding Bonds Section IV, Page 8 Town of Avon Chart of Accounts Organization Codes Fund/Function/Department/Proaram Capital Projects Fund Capital Improvements Capital Improvement Projects Transit Enterprise Fund Public Works Transportation Administration Operations Marketing Fleet Maintenance Enterprise Fund Public Works Transportation Fleet Maintenance Operations Washbay Equipment Replacement Internal Service Fund Equipment Replacement Fleet & Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment Other Uses and Contingency Section IV, Page 9 Program/ Fund Function Department Activity Code Code Code Code 41 800 800 52 400 430 431 432 433 61 400 430 434 435 63 810 811 812 813 814 600 610 610 Fund/Function/Department/Proaram Capital Projects Fund Capital Improvements Capital Improvement Projects Transit Enterprise Fund Public Works Transportation Administration Operations Marketing Fleet Maintenance Enterprise Fund Public Works Transportation Fleet Maintenance Operations Washbay Equipment Replacement Internal Service Fund Equipment Replacement Fleet & Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment Other Uses and Contingency Section IV, Page 9 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description 61000 Personnel Services Salaries and Wages 61101 Regular Full-time Salaries 61102 Regular Part-time Salaries 61105 STD Wages 61111 FT Bonuses 61121 PTS Wages 61122 PTS Bonuses 61151 Overtime Wages 61152 Off-duty Wages 61153 On Call 61154 Standby 61155 Shift Differential Pay 61156 Extra Duty Pay 61159 Other Wages Other Compensation 61201 Automobile Allowance 61202 Ski Pass 61203 Housing Allowance 61204 Moving Expenses 61205 Uniform and Cleaning Allowance 61206 Tool Allowance 61207 Telephone Allowance Employee Benefits 61301 FT Pension 61302 PTS Pension 61303 Wellness 61304 Employee Assistance Program Taxes 61401 FICA/Medicare Insurance 61501 Group Health and Life Insurance 61502 PTS Group Health Insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Worker's Compensation 61510 Unemployment Insurance Section IV, Page 10 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description 62000 Commodities Public Safety Operating Supplies Police 62101 Police Operating and Field Supplies 62102 Firearms and Weapons Supplies 62143 Hazmat Equipment & Materials Public Works Operating Supplies 62201 Street Repair and Maintenance Materials and Supplies 62202 Sand and Gravel 62203 Street Sign Materials and Supplies 62204 Construction, Maintenance and Permanent Materials 62205 Plumbing and Electrical Supplies and Materials 62206 Landscaping and Plant Materials 62207 Electrical 62208 Mechanical - HVAC 62209 Mechanical - Other Recreation and Cultural Supplies and Materials 62301 General Program Supplies 62302 Special Event Materials & Supplies 62303 Concessions 62304 Merchandise for Resale 62305 Chemicals Motor Pool/Automotive 62401 Gasoline 62402 Diesel 62403 Oil and Lubricants 62404 Auto & Equip Parts - Stock 62405 Auto & Equip Parts - Non Stock 62406 Automotive and Equipment Maintenance Supplies 62407 Tires, Tubes and Patches Other Operating Supplies 62801 Gifts and Awards 62802 Food and Beverages 62803 Janitorial, Custodial and Cleaning Supplies 62804 Training Supplies 62805 Clothing and Uniforms 62806 Safety Materials and Supplies 62807 Consumable Tools/Small Equipment 62808 Promotional, Informational and Marketing Materials 62809 Medical Supplies and 1 st Aid 62810 Lab Supplies 62811 Communications Supplies 62899 Other Miscellaneous Operating Supplies Section IV, Page 11 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description Office Supplies and Materials 62901 Duplicating Supplies 62902 Audio/Visual Supplies 62903 Data Processing Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 63000 Purchased and Contracted Services Professional Services 63101 Legal Services 63102 Audit and Accounting Services 63103 Training Facilitators 63104 Engineering Services 63199 Other Professional Services Off icial/Administrative Services 63201 Election Judges and Support Services 63202 Juror and Witness Fees 63203 Printing and Reproduction Services 63204 Temporary Employment Services 63205 Police Checks Technical Services 63301 Medical Services and Examinations 63302 Laboratory Services 63303 Photography Services 63304 Computer Services and Support 63305 Audio/Visual Services 63306 Security Services Construction and Pre -Construction Services 63401 Feasibility/Conceptual Design 63402 Preliminary Design 63403 Final Design/Contract Documents 63404 Construction Administration 63405 Construction 63406 Utility Construction Costs Repairs and Maintenance 63501 R&M - Buildings and Facilities 63502 R&M - Streets 63503 R&M - Parks and Athletic Facilities 63504 R&M - Office Equipment and Computers 63505 R&M - Vehicles 63506 R&M - Radios and Communications Equipment 63507 R&M - Machinery and Equipment 63549 R&M - Other Specialized Equipment Section IV, Page 12 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description 63551 Laundry and Cleaning Services 63552 Janitorial and Custodial Services 63599 Other Maintenance Services Rentals and Leases 63601 Rentals - Building and Office Space 63602 Rentals - Telephone Equipment 63603 Rentals - Office Equipment 63604 Rentals - Radios and Communications Equipment 63605 Rentals - Construction Equipment 63606 Rentals - Crowd & Traffic Control Equipment 63607 Rentals - Portable Facilities 63608 Rentals - Machinery and Equipment 63609 Rentals - Vehicles 63699 Other Miscellaneous Rentals Other Purchased and Contracted Services 63999 Other Purchased and Contracted Services 64000 Other Operating Costs Employee Development and Training 64101 Travel and Conference 64102 Dues, Licenses and Memberships 64103 Mileage Reimbursement 64104 Meeting Expenses 64105 Training Utilities 64201 Telephone & Long-distance 64202 Gas 64203 Electric 64204 Water and Sanitation 64205 Trash Collection and Recycling 64206 Cellular and Paging 64207 Cable Television Administrative Fees and Charges 64301 Postage and Delivery 64302 Recording Fees 64303 Treasurer Fees 64304 Bond Paying Agent Fees 64305 Election and Registration Costs 64306 Permit and Licensing Fees 64307 Bank Service Charges and Credit Card Fees 64308 Sales Tax 64399 Other Administrative Fees Section IV, Page 13 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description Section IV, Page 14 Interfund Service Charges 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64404 Charter Charges Down Payment Assistance 64501 Down Payment Assistance Other Miscellaneous Operating Costs 64901 Advertising and Legal Notices 64902 Financial Support, Donations, and Contributions 64903 Economic Development Costs 64904 Operating Fees, Assessments, and Charges 64905 Insurance Premiums 64906 Insurance Deductibles 64907 Paid Claims 64996 Bad Debt Expense 64997 Amortization Expense 64998 Depreciation Expense 64999 Other Miscellaneous Operating Costs 65000 Debt Service Bonded Indebtedness 65101 Principal 65102 Interest 65103 Fiscal Agent Fees 65104 Bond Issuance Costs 65105 Payment to Refund Bond Escrow Agent 65106 Letter of Credit Fees 65107 Remarketing Fees Capital Leases 65201 Capital Lease Payments 65202 Interest 66000 Capital Outlay Land 66101 Land Acquisition 66102 Land Improvements Buildings and Facilities 66201 Building Acquisition 66202 Building Improvements Section IV, Page 14 Town of Avon Chart of Accounts Object Codes Major Sub Account Account Code Code Account Title/Line Item Description 69000 Other Uses 69101 Operating Transfers -Out 69102 Contributions Out 69105 Bond Escrow Agent Expense Section IV, Page 15 Improvements Other Than Buildings 66301 Improvements Other Than Buildings Machinery and Equipment 66401 Office Equipment 66402 Computers and Peripherals 66403 Audio/Visual Equipment 66404 Furniture and Fixtures 66405 Radios and Communications Equipment 66406 Public Safety Equipment 66407 Athletic and Recreational Equipment 66499 Other Machinery and Equipment Vehicles and Rolling Stock 66501 Automobiles and Light Duty Trucks 66502 Heavy Trucks and Moving Equipment 66503 Buses and People Moving Vehicles 66599 Other Transportation Equipment Water Systems 66601 Mountain Star Tap Fee Reimbursement 66602 Brookside Tap Fee Reimbursement 66603 Village at Avon Tap Fee Reimbursement 66701 Water Rights and Augmentation 66702 Water Lines 66703 Irrigation Ditches 66705 Streets & Roads 66706 Bike Paths Infrastructure 66801 Storm Drainage 66802 Streets & Roads 66803 Bridges 66804 Bike Paths 66805 Public Parking 66806 Parks 66807 Landscaping 66901 Construction in Progress 67000 Developer Rebates 67101 Developer Rebates 67201 Developer Capital Contributions 68000 Contingency 68101 Contingency 69000 Other Uses 69101 Operating Transfers -Out 69102 Contributions Out 69105 Bond Escrow Agent Expense Section IV, Page 15 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description 51000 Taxes Property Taxes 51101 Property Tax - Current 51102 Property Tax - Delinquent 51103 Current and Delinquent Interest 51104 Property Tax - Abatement 51201 Specific Ownership Taxes Sales Taxes 51301 General Sales Tax 51302 Utility Tax 51303 Accommodations Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments in Lieu of Sales Tax Other Taxes 51401 Real Estate Transfer Tax 51402 Franchise Fees 52000 Licenses and Permits Business Licenses 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses Permits 52201 Building Permits 52202 Electrical Permits 52203 Plumbing Permits 52204 Mechanical Permits 52205 Road Cut Permits 52206 Other Permits 53000 Intergovernmental Federal Grants 53101 COPS Grant 53102 OEC Grant 53103 Federal Drug Forfeiture 53104 FTA Bus Grant #0037 53105 School Resource Officer Grant 53150 FTA SGR Grant - Transit Facility Grant #0090 53151 FTA Facility Design Grant #0084 53152 FTA/CDOT ARRA Grant 53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail 53199 Other Federal Grants Section IV, Page 16 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Section IV, Page 17 State Grants 53201 CDOT 53202 GOCO Grant (Eagle River Bridge) 53204 LEAF Grant 53205 CDOT Faster Grant 53299 Other State Grants State/County Shared Revenues 53301 Conservation Trust 53302 Motor Vehicle Registration Fees 53303 Highway Users Tax 53304 Cigarette Tax 53305 Eagle County Sales Tax 53306 Eagle County Road and Bridge 53307 DWI/DUI 53308 State Severance Tax Local Government/Other Agency 53401 Local Intergovernmental Participation 53402 Eagle County Grants 53900 Other Grants 54000 Charges for Services General Government 54101 Sales of Maps and Publications 54102 Photocopying Charges 54103 License Hearing Fees 54104 Other Fees and Charges Community Development 54201 Plan Check Fees 54202 Subdivision Review Fees 54203 Design Review Fees 54204 Animal Control Fees 54205 Abatement Services 54206 Impact Fee Administrative Charge Public Safety 54301 Police Reports 54302 Off-duty Police Employment 54303 Fingerprinting Fees 54304 V.I.N. Inspection Fees 54305 False Alarm Fees 54306 National Night Out 54399 Miscellaneous Police Dept Fees (DUI Reimbursements, patches, towing) Section IV, Page 17 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Public Works and Utilities 54401 Water Usage Charges 54402 Tap Fees - General 54403 Tap Fees - Brookside 54404 Tap Fees - Mountain Star 54405 Tap Fees - Village at Avon 54451 Mall Maintenance Charges 54452 Sherwood Maintenance Charges 54453 Village at Avon Municipal Service Charges 54454 Sale of Signs Section IV, Page 18 Transportation 54501 Beaver Creek 54502 Charter 54503 Regional Transit Authority 54504 Other Bus Revenues 54505 Vail Resorts 54506 Village at Avon Employee Housing 54551 Rental Revenues - Employees 54552 Rental Subsidies 54553 Employee Housing Maintenance 54554 Employee Housing Damages 54555 Rental Revenue - Non-employee 54556 Rental Late Fees & Other Charges Culture and Recreation Avon Recreation Center 54601 ARC Admissions 54602 ARC Program Fees 54603 ARC Facility Rentals 54604 Sales of Merchandise 54605 Babysitting 54606 Other Services 54607 Fitness Program Revenue 54608 Locker Rental 54609 Gift Certificates General Recreation 54651 Adult Program Fees 54652 Cabin Equipment Rentals 54653 Rentals - Athletic Fields and Facilities 54654 Cabin Concessions 54655 Youth Program Revenue Special Events 54676 Sponsorships 54677 Advertising Sales 54678 Event Fees Section IV, Page 18 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description 56000 Special Assessments 56101 Special Assessments - Principal 56201 Special Assessments - Interest 57000 Investment Earnings 57101 Interest Earnings 58000 Internal Service Charges - 3rd Party 54801 Beaver Creek Fleet Maintenance Charge 54802 Eagle County Fleet Maintenance Charge 54803 Vail Resorts Fleet Maintenance Charge 54804 Eagle River Fire Protection District 54805 Eagle County Ambulance District Fleet Maintenance Charge 54806 External Fleet Maintenance Charges 58106 Internal Service Charges - Departmental 54901 Fleet Maintenance O&M Services 54902 Wash Bay Services 54903 Sales of Fuel 54904 Equipment Rentals 55000 Fines and Forfeitures 55101 Court Fines - Traffic 55102 Court Fines - Criminal 55103 Court Fines - Parking 55104 Court Fines - General 55105 Court Costs 55106 Jury Fees 55107 Bond Forfeiture 55108 Traumatic Brain Injury Surcharge (Food Fines) 55109 Miscellaneous Court Revenues 55110 Police Training Surcharge 55120 Police Forfeiture Revenue 56000 Special Assessments 56101 Special Assessments - Principal 56201 Special Assessments - Interest 57000 Investment Earnings 57101 Interest Earnings 58000 Other Revenues Miscellaneous Fees 58101 Recreational Amenity Fees 58102 Utility Capital Facility Fees 58103 Recreational Impact Fees 58104 Fireplace Fees 58105 Mall Maintenance Fees 58106 Community Enhancement Fee 58107 Penalties 58108 Finance Charges 58109 Bond Issuance Fee Section IV, Page 19 Town of Avon Chart of Accounts Revenue Codes Major Sub Account Account Code Code Account Title/Line Item Description Other Nonclassified Revenues 58201 Lease of Town -Owned Property 58202 Cash Over/Short 58203 Vending Machine Revenues 58204 Returned Check Fees 58205 Insurance Claim Reimbursement 58206 Telephone Receipts 58207 Miscellaneous Refunds 58208 Contributions and Donations 58209 Contributed Infrastructure and Improvements 58210 Avon Metro District Indirect Cost Reimbursement 58211 Development Reimbursements 58212 Staff Labor Charges 58213 Project Cost Reimbursement 58996 Miscellaneous Reimbursement 58997 Gain/Loss on Disposal of Fixed Assets 58998 Petty Cash Check Reimbursement 58999 Miscellaneous Nonclassified Revenues 59000 Other Sources 59101 Sales of Fixed Assets 59201 Operating Transfers In General Long-term Debt Proceeds 59301 General Obligation Bond Proceeds 59302 Revenue Bond Proceeds 59303 Capital Lease Proceeds 59304 Certificates of Participation Proceeds 59305 Refunding Bond Proceeds 59306 Loan Proceeds Revenue Clearing Accounts 59998 AR Fuel Clearing Account 59999 AR Clearing Account Section IV, Page 20 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub- Project Type Category Category Code Project Title/Line Item Description CIP Capital Improvement Projects 10000 Facilities 11000 General Government Facilities 11001 Municipal Building Improvements 11002 Sherwood Meadows 11003 Information Center/1-70 11004 Information Kiosks - Town Center 11005 Municipal Government Space Needs Analysis 11006 Council Chambers Audio/Video Upgrade 11007 Municipal Building Roof 11008 Municipal Building Expansion (Modular Addition) 11009 Town Hall Control System 12000 Public Safety Facilities 12001 Fire Station Expansion/Remodel 13000 Public Works Facilities 13001 Swift Gulch Facility 13002 Pump House and Picnic Shelter 13003 Park Equipment Storage 13004 Transportation Facility - Non Grant Eligible Expenses 13005 Lot 5, Village at Avon -PW Improvements 13006 Preliminary Design - Transit/PW Facility 13007 Final Design/Engineering Svc (Grant #84) 13008 Final Design/Engineering Svc (Grant #90) 13009 Transit Facility Construction (Grant #90) 13010 Transit Facility Construction (FASTER Grant) 13011 Transit Facility Construction (ARRA Grant) 14000 Transportation Facilities 14001 Transportation Center 14002 Bus Storage Facility 14003 Bus Stop Improvements 14004 Fuel Depot Replacement 15000 Cultural and Recreational Facilities 15001 Recreation Center Improvements 15002 Temporary Storage / Office Space 15003 Design - Phase II Expansion 15004 Recreation Cneter CMU Block Deterioration Investigation 15005 Recreation Center Vapor Barrier Repair 15006 Recreation Center CMU Block Deterioration Mitigation 15007 Recreation Center Roof Repair 19000 Other Facilities 19001 Municipal Parking Facilities Section IV, Page 21 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub- Project Type Category Category Code Project Title/Line Item Description 20000 Land and Land Improvements 21000 Parks 21001 Pocket Parks 21002 Garton Property 21003 Land Trade Contribution 21004 Tract J Bridge Removal 21005 Wildridge Park Improvements and Playground 21006 Wildridge Pocket Park - Block 3 21007 1-70 Entrance Sign Removal 21008 Wildridge Parks Program 21009 Forest Service Land Acquisition 21010 Nottingham Park Trails/Signs 21011 Nottingham Park Stage 21012 Nottingham Park Promenade 21013 Nottingham Park Fishing Pier 21014 Nottingham Park Capital Improvements 21050 2010 Whitewater Park Repairs 30000 Roads and Streets 31000 Streetscape 31001 Streetscape Planning 31002 W. Beaver Creek Blvd. 31003 Wildridge Entry Sign 31004 Nottingham Rd. Imp., 1-70 to Buck Creek 31005 Nottingham Rd. Imp., Buck Creek to end 31006 Eaglebend Drive 31007 Eaglebend Entry Sign 31008 Nottingham Rd. Imp., 1-70 to Buck Creek (2004) 31009 Nottingham Rd. Imp., Buck Creek to Metcalf 31010 Lighting Study and Conversion 31011 1-70 Noise Reduction Study 31012 1-70 Noise Reduction Design 31013 1-70 Noise Reduction 32000 Street Improvements 32002 W. Beaver Creek Railroad Crossing 32003 Chapel Square Reimbursement 32004 E. Beaver Creek Blvd. Improvements 32005 Buffalo Ridge Commitments 32006 Swift Gulch Road Relocation 32007 Town Center West/Mall Implementation 32008 E. Beaver Creek Blvd. Improvements 32009 Railroad Crossings to Confluence 32010 Lake Street Re -alignment Design 32011 W. Beaver Creek Blvd. At -grade RR Crossing Improvements 32012 F/S Wildridge Access & Drainage Improvements Section IV, Page 22 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub- Project Type Category Category Code Project Title/Line Item Description 33000 Annual Street Maintenance 33002 2002 Paving 33003 2003 Paving 33004 2004 Paving 33005 2005 Paving 33006 2006 Paving 33007 2007 Paving 33008 2008 Paving 33009 2009 Paving 33010 2010 Paving 33011 2011 Paving 33012 2012 Paving 34000 Multi-Modal/Althernative Mobility 34001 Sidewalks 34002 Access and Circulation Network Analysis 34003 Pedestrian Crosswalk Improvements 34004 Eagle River Bikepath 34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence 34006 Nottingham Road / 1-70 Bike Path 34007 2006 Wildridge Traffic Calming & Pedestrian Circulation 34008 2007 Wildridge Loop Pedestrian Improvements 34009 Swift Gulch Road Bikepath Extension to Village 34010 Swift Gulch Road Bikepath 34011 Wildridge Emergency Access 34012 W. Avon Trails and Access Enhancement 34013 Recreation Trails Masterplan 34014 Metcalf Bicycle Climbing Lane 34015 US Hwy 6 Trail Project Avon Rd to Post Blvd 34016 US Hwy 6 Trail Project Undergrounding 34017 US Hwy 6 Eagle River Pedestrian/Bike Bridge 35000 Roundabouts 35001 Landscaping 35002 Roundabout No. 4 Conversion 36000 Public Art 36001 Public Art Work 40000 Utilities 41000 Snowmelt 41001 Waste Heat Recovery System 41002 Waste Heat Recovery System Design 41003 Waste Heat Recovery System Construction 41004 Main Street Piping 50000 Recreation 51000 Fields and Courts 51001 Nottingham Park Basketball Court 51002 Eagle River Enhancement Project 51003 Eagle River Recreation Access Expansion Section IV, Page 23 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub- Project Type Category Category Code Project Title/Line Item Description 60000 65000 70000 61000 71000 79000 Section IV, Page 24 Stormwater and Drainage Stormwater and Drainage 61001 Buck Creek / 1-70 to Eagle River 61002 Metcalf Rd. Drainage / 1-70 to Eagle River 61003 Metcalf Rd. Drainage / 1-70 to Nottingham Rd. 61004 Nottingham-Puder Ditch Restoration 61005 W. Beaver Creek Blvd. / 1-70 to Railroad 61006 Metcalf Road Drainage 61007 Drainage Master Plan 61008 Nottingham Puder Ditch Emergency Repairs 61009 Nottingham Lake Spillway Replacement 61010 Nottingham Lake Liner Replacement Development Services 65001 Village at Avon, Filing 1 65002 Village at Avon, Filing 2 65003 McG rady Acres 65004 Buffalo Ridge Block Grant Strategic Planning Development Analysis and Review 71001 StolportNillage at Avon 71002 Downtown Master Plan 71003 Lot C 71004 Confluence/Westin Riverfront Resort 71005 The Gates 71006 Sheraton Mountain Vista 71007 East Avon Redevelopment Master Plan 71008 Cottonwood 71009 Folsom Property 71010 Orion Development 71011 Vail Resorts Annexation 71012 Buck Creek PUD 71013 Economic Development Planning and Consulting 79001 General Planning and Consulting 79002 Comprehensive Plan 79004 2004 General Planning and Consulting 79005 2005 General Planning and Consulting 79006 2006 General Planning and Consulting 79007 2007 General Planning and Consulting 79008 2008 General Planning and Consulting 79009 2009 General Planning and Consulting 79010 2010 General Planning and Consulting 79011 2011 General Planning and Consulting 79101 Nottingham Park Master Plan 79102 Pedestrian Circulation Plan 79103 Retail Analysis Section IV, Page 24 Town of Avon Chart of Accounts Project Codes Project Project Project Code Code Code Sub- Project Type Category Category Code Project Title/Line Item Description Inactive Projects Section IV, Page 25 79104 Housing Needs Assessment Project 79105 Public Works Master Plan 79106 Comprehensive Transportation Plan 79107 Unified Land Use Code Revision 80000 Communications 81001 800MHz Radio System 81002 Media Improvement Project 81003 Records Management 81004 VOIP Telephone System 81005 E-gov Projects 90000 Other 91000 Other 91001 Fireplace Conversions 91010 Abatement Lot 41 Block 4 WR 92000 Developer Rebates 92001 Sheraton Mountain Vista 92002 Westin Riverfront Resort 92003 Westin Riverfron Resort Res -Int 93000 Historic Preservation 93005 Historic Preservation 93006 Historic Analysis Study 93007 Historic Preservation 93008 2008 Historic Preservation 93009 2009 Historic Preservation 93010 2010 Historic Preservation 93011 2011 Historic Preservation 94000 Water Rights Acquisition 94005 Water Rights Acquisition 94006 RICD Water Rights Acquisition 95000 Capital Contributions 95001 East West Partners Inactive Projects Section IV, Page 25 TOWN OF AVON RESOLUTION NO. 11-19 SERIES OF 2011 A RESOLUTION TO ADOPT THE 2012 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES F®� EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLO�DO FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY' AND ENDING ON THE LAST DAY OF DECEMBER, 2012 2012 WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager to prepare and submit a proposed budget to said governing body on September 13, 2011, for its consideration; and WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place. A public hearing was held on November 22, 2011, and interested taxpayers were given the opportunity to file or register any comment to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required ur law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF TIJE TOWN OF AVON, COLORADO. 2012: Section 1. That estimated revenues and expenditures for each fund are as follows for Section IV, Page 26 2012 Proposed General Fund Bu_ dget Beginning Fund Balance $ 4,872,313 Revenues and Other Sources 12,910,363 Expenditures and Other Uses 12,076 770 Ending Fund Balance $ 5.705.906 Town Center West Maintenance Fund Beginning Fund Balance $ 74,318 Revenues and Other Sources 240,000 Expenditures and Other Uses 289,933 Ending Fund Balance $ 24,385 Section IV, Page 26 Transit Enterprise Fund Beginning Fund Balance $ 662,769 Revenues and Other Sources 1,258,668 Expenditures and Other Uses 1,391.607 Ending Fund Balance $ 529 830 Section IV, Page 27 2012 Proposed Community Enhancement Fund Budget Beginning Fund Balance Revenues and Other Sources $ 381,085 Expenditures and Other Uses 70,000 350,000 Ending Fund Balance 0 0 `Vater Fund Beginning Fund Balance $ Revenues and Other Sources 2,217,739 Expenditures and Other Uses 165,000 804,238 Ending Fund Balance $ 1.578 501 Affordable Housing Fund Beginning Fund Balance $ Revenues and Other Sources 651,675 Expenditures and Other Uses 0 1.700 Ending Fund Balance S-642,275 Facilities Reserve Fund Beginning Fund Balance $ Revenues and Other Sources 413,251 Expenditures and Other Uses 0 0 Ending Fund Balance 413 251 Debt Service Fund Beginning Fund Balance $ Revenues and Other Sources 508,700 Expenditures and Other Uses 1,264,800 1,264 800 Ending Fund Balance 508,700 Transit Enterprise Fund Beginning Fund Balance $ 662,769 Revenues and Other Sources 1,258,668 Expenditures and Other Uses 1,391.607 Ending Fund Balance $ 529 830 Section IV, Page 27 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this gat` day of December, 2011. Patty Townlerk j OWN TOWN OF AVON, COL O Rich Carroll, Mayor coo ADO Section IV, Page 28 2012 Proposed Meet A aintenance f UterPrise Fund Budget Beginning Fund Balance $ Revenues and Other Sources 605,804 Expenditures and Other Uses 1,491,049 1666452 Ending Fund Balance $ Ely l 3t ment RepIacemont Internal Service Fund -430,401 Beginning Fund Balance �_� $ Revenues and Other Sources 1,959,491 Expenditures and Other Uses 744,399 598 892 Ending Fund Balance $ 2J04.9 8 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this gat` day of December, 2011. Patty Townlerk j OWN TOWN OF AVON, COL O Rich Carroll, Mayor coo ADO Section IV, Page 28 TOWN OF AVON RESOLUTION No. 11-20 SERIES OF 2011 A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2012 CAPITAL PROJECTS FUND BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2012 AND ENDING ON THE LAST DAY OF DECEMBER, 2012 WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager to prepare and submit a long-range capital program to said governing body for its consideration; and WHEREAS, the Town Council of the Town of Avon has also appointed the Town Manager to prepare and submit a proposed Capital Projects Fund budget to said governing body for its consideration; and WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place. A public hearing was held on November 22, 2011, and interested taxpayers were given the opportunity to file or register any comment to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the Capital Projects Fund budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That the long-range capital program as submitted to the Town Council is hereby accepted as an official Town document and planning tool, and that the information contained therein may be revised or extended each year with regard to capital improvements. Section 2. That estimated revenues and expenditures for the Capital Projects Fund are as follows for 2012: Section IV, Page 29 Section 3. That the budget, as submitted, and hereinabove summarized, hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year stated above. Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 131h day of December, 2011. ATTEST: TOWN OF AVON, COLORADO Rich Carroll, Mayor Section IV, Page 30 2012 Proposed Capital Projects Fund Budg et Beginning Fund Balance $ 6,990,992 Revenues and Other Sources 12,570,185 Expenditures and Other Uses 17,331,323 Ending Fund Balance 2.229=R54 Section 3. That the budget, as submitted, and hereinabove summarized, hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year stated above. Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 131h day of December, 2011. ATTEST: TOWN OF AVON, COLORADO Rich Carroll, Mayor Section IV, Page 30 AVON URBAN RENEWAL AUTHORITY TOWN OF AVON, COLORADO RESOLUTION No. 11-03 SERIES OF 2011 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITYFOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2012) AND ENDING ON THE LAST DAY OF DECEMBER, 2012. h WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authori directed the Authority's Executive Director/Secretary to prepare and submit a proposed ty as budget for its consideration; WHEREAS, Larry Brooks, Executive Director/Secretary, has submitted a proposed budget to said governing body on September 13, 2011; WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 22, 2011 and interested taxpayers were given the opportunity to file or register any objections to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance, as required ur law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE AVON URBAN RENEWAL AUTHORITY: Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority are as follows for 2012: 2012 Proposed _ Avon Urban Renewal Authority BuBudget Beginning Fund Balance $ 706,200 Revenues and Other Sources 1,237,845 Expenditures and Other Uses 1,245 173 Ending Fund Balance _ 698-872 Section IV, Page 31 Section 2. That the budget, as submitted, hereby is approved and adopted as the budget of the Avon Urban Renewal Authority for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Chairman and made part of the public record of the Authority. ADOPTED this 13th day of December, 2011. ATTEST: CERTIFIED: AVON URBAN RENEWAL Ty Rich Carroll, Chairman NARErrt ,. SE 1aRADO� Section IV, Page 32 TOWN OF AVON RESOLUTION NO. 11-21 SERIES OF 2011 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR TI3E YEAR 2011, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2012 BUDGET YEAR WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 13, 2011; and WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $1,639,601; and WHEREAS, the amount of money to balance the budget for bonds and interest is $570,455; and WHEREAS, the 2011 net total assessed valuation for the Town of Avon, as certified by the County Assessor is $183,072,890. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That for the purpose of meeting all general operating expenses of the Town of Avon during the 2012 budget year there is levied a tax of 8.956 mills upon each dollar of the net total assessed valuation of all taxable property within the Town of Avon for the year 2011. Section 2. That for the purpose of meeting all bonds and interest of the Town of Avon during the 2012 budget year there is levied a tax of 3.116 mills upon each dollar of the net total assessed valuation of all taxable property within the Town of Avon for the year 2011. Section 3. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove determined and set. ADOPTED this 13th day of December, 2011. Section IV, Page 33 ATTEST: Section IV, Page 34 TOWN OF AVON, COLORADO R c Carroll Mayor County Tax Entity Code DOLA LGID/SID / CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments TO: County Commissionersi of Eagle County ,Colorado_, On behalf of the Town of Avon (taxing entity) ' the Town Council (governing body)" of the Town of Avon (local government) Hereby officially certifies the following mills to be levied against the taxing entity's GROSS $ assessed valuation of: Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) AreZ the tax levies must be calculated using the NET AV. The taxing entity's total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: Submitted: 1211312011 (not later than Dec. 15) (mm/dd/yyyy) 195,611 assessed valuation, Line 2 of the Certification of Valuation Form DLG $ 183,072,890 (NET assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) for budget/fiscal year 2012 (YYYY) PUP -POSE (see end notes for definitions and examples) LE` Y2 RE'VENUE2 General Operating ExpensesH 2. <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction) SUBTOTAL FOR GENERAL OPERATING: 3. General Obligation Bonds and Interest` 4. Contractual Obligations' 5. Capital ExpendituresL 6. Refunds/Abatements" 7. Other" (specify): 8.956 mills $ 1,639,601 < > mills 8.956 mills $ 1,639,601 3.116 mills $ 570,455 mills $ mills $ mills $ mills $ mills $ TOTAL: Sum of General Operating =L$292109056 JL H i Subtotal and Lines 3 to 7 1 .0%2mills Contact person: Daytime (print) Scott C. Wright Fi Director phone: ( 970 ) 748-4055 Signed: =�- —` � ,- Title: —my—or Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 CRS, with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Ouestions? Call DLG at (303) 866-2156 t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor's tnal certification of valuation). SPrtinn IV Pane Nxii TOWN OF AVON RESOLUTION NO. 11-22 SERIES OF 2011 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE YEAR 2011; TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2012 BUDGET YEAR WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed on second reading Ordinance No. 07-07 declaring the Town of Avon General Improvement District No. 1 (District) organized and submitted to the electors of the District the question of imposing an ad valorem tax to pay the annual expenses of the District; and WHEREAS, on November 6, 2007, an election was held under the requirements and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR, and a majority of the votes cast on the question were in favor of incurring such levy as provided in such question; and WHEREAS, the Town Council is authorized to act as the ex -officio Board of Directors of the District and is authorized to proceed with the necessary action to levy the ad valorem taxes so authorized; and WHEREAS, the authority to levy ad valorem taxes as conferred by the results of the election, is deemed and considered a continuing authority to levy the ad valorem taxes so authorized; and WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 13, 2011; and WHEREAS, the estimated cost of providing transportation and recreation services to and within the District is $39,999; and WHEREAS, the 2011 net total assessed valuation for the property included in the District as certified by the County Assessor is $2,616,360. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO. Section IV, Page 36 Section 1. That for the purpose of providing transportation and recreation services to and within the District during the 2012 budget year there is levied a tax of 15.288 mills upon each dollar of the net total assessed valuation of all taxable property within the District for the year 2011. Section 2. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon Local Improvement District No. 1 as hereinabove determined and set. ADOPTED this 13th day of Deceenber, 2011. u TOWN OF AVON, COLOWO Rich Carroll Mayor Section IV, Page 37 County Tax Entity Code DOLA LGID/SID I CERTIFICATION OF TAX ]LEVIES for NON -SCHOOL Governments TO: County Commissioners' of Eagle County,Colorado. On behalf of the Town of Avon General Improvement District No. l (taxing the Town Council (governing body) of the Town of Avon (local government) Hereby officially certifies the following mills to be levied against the taxing entity's GROSS $ assessed valuation of: Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) AreaF the tax levies must be $ calculated using the NET AV. The taxing entity's total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of. assessed valuation, Line 2 of the Certification of Valuation Form DLG (NET assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) Submitted: 1211312011 for budget/fiscal year 2012 (not later than Dec. 15) (mm/dd/yyyy) (YYYY) PURPOSE (see end notes for definitions and examples) L VY2 "V NUE, 2 General Operating Expenses - 2. <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate Reduction' SUBTOTAL FOR GENERAL OPERATING: 3. General Obligation Bonds and Interest' 4. Contractual Obligations" 5. Capital Expenditures'' 6. Refunds/Abatementsm 7. Other" (specify): 15.288 mills $ 39,999 < > mills $ < > 15.288 mills J$ 39,999 mills $ mills $ mills $ mills $ mills $ mills $ TOTAL: Sum of General Operating Subtotal and Lines 3 to 7 15.28 ]Mills [$=399999 Contact person: Daytime (print) Scott C. Wright, Financ for phone: (970) 748-4055 Signed: Title: Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 CR -S, with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156. t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. s Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor's anal certification of valuation). Section IV. Paae 38