2010 BudgetTOWN OF AVON, COLORADO
2010 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Director
C O L O R A D O
TOWN OF AVON, COLORADO
2010 ANNUAL BUDGET
Adopted November 24, 2009
TOWN COUNCIL
Ronald C. Wolfe, Mayor
Brian Sipes, Mayor Pro Tem
Richard Carroll
David Dantas
Kristi Ferraro
Amy Phillips
Albert Reynolds
Town Staff
Larry Brooks, Town Manager
Sally Vecchio, Assistant Town Manager-Community Development
Meryl Jacobs, Recreation Director
Brain Kozak, Police Chief
Patty McKenny, Director Administrative Services/Town Clerk
Jennifer Strehler, Director of Public Works & Transportation
Justin Hildreth, Town Engineer
Scott Wright, Assistant Town Manager-Finance
Cover Photo by Jon Sheppard
TOWN OF AVON
2010 ANNUAL BUDGET
TABLE OF CONTENTS
Introduction
Town of Avon Organization Chart ...............................................................................
Budget Message ............................................................................................................
1. Financial Overview
Total Budget - All Funds .................................................................................
Total Budget - By Fund ...................................................................................
Fund Balances - By Fund ................................................................................
A. Revenues
Graphs - 2010 & 2009 Total Operating Revenues by Source .................................
Graph and Table - Taxes by Type ...........................................................................
Graphs - Property Tax .............................................................................................
B. Operating Expenses
Graphs - 2010 & 2009 Total Expenditures by Function ..........................................
Graph and Table - Expenditures by Fund Type .....................................................
Graphs and Table - Operating Expenditures by Category .......................................
Graphs and Table - Personnel Expenditures ...........................................................
C. Capital Projects
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1
2-3
4
1
2
3
1
2
3
4
Fund Summary ......................................................................................................... 1
Revenue Detail ......................................................................................................... 2
CIP Projects Inventory ............................................................................................. 3-4
Graphs and Table - Financing Plan and Capital Costs, 2010-2014 ......................... 5
Capital Projects 5-Year Plan .................................................................................... 6-11
Project Descriptions ................................................................................................. 12-26
D. General Fund
Fund Summary ......................................................................................................... 1
Graphs - Operating Revenues and Operating Expenditures .................................... 2
Graph and Table - Taxes ......................................................................................... 3
Graph and Table - Expenditures by Object Class and Function ............................. 4
Revenue Detail ......................................................................................................... 5-7
Department Expenditure Summaries ....................................................................... 8-9
Departmental Operating Costs ................................................................................. 10-11
II. Fund Summaries
Special Revenue Funds
Town Center West Maintenance Fund
Fund Summary ......................................................................................................... 1
Avon Urban Renewal Authority Fund
Summary - All Funds .............................................................................................. 2
AURA Expenditure Detail ....................................................................................... 3-4
Fund Summary - Debt Service ............................................................. 5
Fund Summary - Capital Projects ............................................................ 6
1
TOWN OF AVON
2010 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
Community Enhancement Fund
Fund Summary .............................................................................................
Revenue Detail .............................................................................................
Water Fund
Fund Summary .............................................................................................
Revenue Detail .............................................................................................
Affordable Housing Fund
Fund Summary .............................................................................................
Facilities Reserve Fund
Fund Summarv_._.._..
7
8
9
10
11
Revenue Detail .......................................................................................................
Debt Service Funds
Debt Service Fund Summary ..................................................................................
AMD Debt Service Fund Summary .......................................................................
Enterprise and Internal Service Funds
Transit Enterprise Fund
Fund Summary .......................................................................................................
Revenue Detail .......................................................................................................
Fleet Maintenance Enterprise Service Fund
Fund Summary .......................................................................................................
Revenue Summary .................................................................................................
Revenue Detail .......................................................................................................
Equipment Replacement Internal Service Fund
Fund Summary .......................................................................................................
Revenue Detail .......................................................................................................
Fleet and Heavy Equipment Expenditure Detail ....................................................
Recreation Center Equipment Expenditure Detail .................................................
Computer and Office Equipment Detail ................................................................
III. Department Summaries and Line Item Detail
A. General Government and Finance
General Government
Program Summary .................................................................................................
Legislative Narrative ..............................................................................................
Mayor and Town Council ......................................................................................
Boards and Commissions .......................................................................................
Town Attorney .......................................................................................................
Town Clerk ............................................................................................................
Judicial Narrative ...................................................................................................
Municipal Court .....................................................................................................
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12
13
14
15
16
17
18
19
20-21
22
23
24
25
26
2
3-5
6-7
8-9
10-11
12-13
14
15-16
TOWN OF AVON
2010 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
Executive Narrative ................................................................................................. 17-21
Town Manager ......................................................................................................... 22-23
Human Resources .................................................................................................... 24-25
Community Relations ........................................................................ 26-27
Nondepartmental ...................................................................................................... 28-30
Affordable Housing .......................................................................... 31-32
B. Finance Department
Program Summary ................................................................................................... 2
Finance Narrative ..................................................................................................... 3-5
Finance .................................................................................................................... 6-9
Information Systems ................................................................................................ 10-12
C. Community Development
Program Summary ................................................................................................... 2
Community Development Narrative ........................................................................ 3-5
Administration ......................................................................................................... 6-7
Planning ................................................................................................................... 8-9
Building Inspection .................................................................................................. 10-11
D. Police Department
Program Summary ...................................................................................................2
Police Narrative .......................................................................................................3-6
Administration .........................................................................................................7-10
Patrol ....................................................................................................................11-14
Investigations ...........................................................................................................15-16
E. Public Works
Program Summary ...................................................................................................2
Public Works Narrative ............................................................................................3-6
Administration .........................................................................................................7-10
Roads and Streets .....................................................................................................11-15
Facility Maintenance ................................................................................................16-20
Parks ....................................................................................................................21-25
Community Enhancement ........................................................................................26
Town Center West Maintenance ..............................................................................27-30
Facility Reserve Maintenance ..............................................................31-32
F. Engineering
Program Summary ................................................................................................... 2
Engineering Narrative .............................................................................................. 3-5
Engineering .............................................................................................................. 6-9
Water Utilities .......................................................................................................... 10-11
G. Transportation
Transportation and Fleet Maintenance Narrative ..................................................... 2-4
Transportation Summary .......................................................................................... 5
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TOWN OF AVON
2010 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
Administration ......................................................................................................... 6-9
Operations. ...... .... ...........................................................................................10-13
Marketing ................................................................................................................. 14
H. Fleet Maintenance
Fleet Maintenance Summary ................................................................................... 1
Fleet Maintenance .................................................................................................... 2-6
Washbay ................................................................................................................... 7-8
1. Recreation Department
Program Summary ...................................................................................................2
Recreation Narrative ................................................................................................3-10
Special Events ..........................................................................................................11-15
Administration .........................................................................................................16-19
Adult Programs ........................................................................................................20-21
Aquatics ...................................................................................................................22-24
Child Care ................................................................................................................25-26
Fitness ....................................................................................................................27-28
Front Desk ................................................................................................................29-31
Maintenance .............................................................................................................32-35
Youth Programs .......................................................................................................36-38
Cabin ...........................................................................................39-40
IV. Other Information
Personnel Schedule - Full-time Employees ..........................................................................1-3
Position Classifications and Salary Ranges - Full-time Employees .....................................4-5
Part-time, Temporary and Seasonal Employee Pay Schedule ..............................................6
Chart of Accounts .................................................................................................................7-24
Resolution No. 09-33, Adoption of 2010 Operating Budgets ...............................................25-27
Resolution No. 09-34, Adoption of 2010 Capital Improvement Program Budget ...............28-29
Resolution No. 09-06, Adoption of the 2009 Urban Renewal Authority Budgets ................30-31
Resolution No. 09-35, Property Tax Levy ............................................................................32-34
Resolution No. 09-36, Property Tax Levy - Avon Metropolitan District ............................35-38
Resolution No. 09-37, Property Tax Levy - General Improvement District ........................39-41
iv
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HEART of the VALLEY
C O L O R A D O December 11, 2009
Avon... a smoke free community
Citizens of Avon, Honorable Mayor, and
Members of the Avon Town Council:
Post Office Box 975
One Lake Street
Avon, Colorado 81620
970-748-4000
970-949-9139 Fax
Relay recognized
www.avon.org
We are pleased to present to you the annual budget of the Town of Avon for the
calendar year 2010. This budget represents the Town's commitment to the needs of
the community and providing quality services while practicing prudent fiscal
management. This document identifies the Town's financial issues and proposed
solutions and communicates the Town's goals and objectives.
The budget has been prepared in accordance with the Town Charter and all applicable
Town ordinances. It uses the modified accrual basis of accounting for all funds. This
document is an important means of communication and serves as a policy and
operations guide for Town Council and staff as it represents the Town's financial plan
for 2010.
YEAR IN REVIEW
Despite the fiscal challenges due to the current economic recession, the Town has
worked hard in 2009 to continue to provide excellent service while positioning itself
for long-term success. The accomplishments discussed below reflect the Town's
budgetary priorities in becoming a more multi-modal community, redeveloping the
town center core, establishing sustainability programs and providing a pleasant and
safe community for its residents. Below are some highlights of the Town's
accomplishments.
Connect Avon Now
Connect Avon Now (CAN) is a walkable communities initiative that the Town has
embarked on in order to transform Avon into a more multi-modal community. This
initiative has many components and includes enhancing Avon's mass transit service,
providing additional pedestrian and bike trails, providing for parking in the Town
center, and improving Avon's recreational trails. Below is a summary of the projects
completed in 2009 that helped the Town prepare for its CAN ballot initiative in 2010.
Transit Survey
The Town of Avon, in partnership with Beaver Creek Resort Company, recently
conducted a transit survey to understand whether or not Avon residents desired and
supported increasing Avon's transit and multi-modal services. Survey results
indicated positive support for adding service to the Village at Avon (including the
Buffalo Ridge affordable housing project), a Beaver Creek winter ski shuttle, and
some level of service to the Wildridge area. In addition, a high level support was
indicated for more pedestrian and trail improvements. All of these areas showed well
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over 60% support in the survey. As a result of the survey, the Avon Town Council
intends to move forward with a ballot question related to increasing Avon's transit and
multi-modal services.
Recreational Trails Master Plan
In February, the Town Council adopted a Recreational Trails Master Plan for the
Town of Avon. The Plan is intended to provide guidance to Avon for the initial
development of its recreational trails program so that the Town can effectively manage
and maintain a formalized system of sustainable trails that will serve the year-round
leisure needs of area residents and visitors. The Plan offers information on fostering
development of a formalized recreational trails program through sustainable principles
and best management practices for trail design, construction, and maintenance.
Recreational trails are unpaved, natural-looking trails, which offer hiking, mountain
biking, snowshoeing and other non-motorized recreational opportunities. The plan
assesses the sustainability of existing trails and provides recommendations for
improvements or closures. It also identifies new trail opportunities within the project
planning area and presents cost estimates for these capital improvement projects.
Transportation Master Plan
The Comprehensive Transportation Master Plan, adopted on September 22, 2009,
incorporates traffic, transit, and bicycle/pedestrian elements to ensure a balanced,
multi-modal transportation system to serve Avon's travel needs into the future. This
Plan reflects the current philosophy of Avon, as contemplated in the Comprehensive
Plan and Town Center West Investment Plan, for a more transit and pedestrian-
oriented community. In summary, the Plan anticipates that the roadway system in
Avon will accommodate projected future traffic volumes. However, numerous
pedestrian and bicycle improvements are required throughout Avon to improve the
non-vehicular transportation system. Some of the pedestrian and bicycle
improvements, as well as additional pedestrian bridges, are considered in the Plan. In
addition, the Plan contemplates increased transit service to the Village at Avon
including Buffalo Ridge), Beaver Creek Village, and some service to the Wildridge
area.
IronKids Triathlon
The inaugural IronKids Avon Triathlon was held on September 5-6, 2009 was a great
success. There were 270 kids registered for the event with 256 competing on race day.
Of those that participated, 243 were from Colorado, 141 were from the Front Range,
99 were from Eagle/Summit Counties, and 3 counties west of Eagle County. There
were 13 participants from out of state. Avon's Riverside Westin Hotel and Spa
booked a total of 86 room nights.
The IronKids Team was very excited to be in Avon and thoroughly enjoyed hosting
the event in our community. The IronKids Team and staff have started discussions
regarding operations, logistics, growth potential and event dates for IronKids 2010.
The Town is considering moving the IronKids event date to late June or early July in
order to expand the event.
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Red House Annexation
The Red House parcel, recently annexed into the Town of Avon, is located at the
intersection of Highway 6 and Avon Road on just over an acre of developable land.
While not an immediate part of the Town Center Core, this development is adjacent to
the Town Center and provides connectivity to the Town Center. This development
will include fifteen (15) townhouse units. A river parcel is being dedicated to the Town
of Avon, and river kayak access will be provided on the southern back of the Eagle River.
Environmental Stewardship Initiatives
The Town of Avon wants to take all reasonable steps to reduce its carbon footprint and
promote sustainable practices. Below are some highlights of some of the actions taken
by the Town to improve its environmental impact in 2009.
Joined The Rocky Mountain Climate Organization
Participated in Sustainability Leadership Summits
Replaced lighting in several facilities and implemented an operation lighting
plan to conserve energy in the Avon Recreation Center
Installed a new variable frequency drive motor and pump for the spa at the
Avon Recreation Center and a new cover to reduce heat loss
Designed a waste heat recovery facility to be constructed in 2010
Performed repairs at the Avon Recreation Center which will reduce heat loss
and natural gas consumption
Replaced 20,400 linear feet of holiday lights with new LED-style lights
Added a weather station antennae to relay to irrigation system
Implemented the Laserfiche e-records management system; scanned 73,000
pages
Increased efforts of recycling of light bulbs, plastic, aluminum, and scrap metal
Implemented the use of biodegradable corn-based ID cards and coffee cups in
Avon Recreation Center
Financial Highlights. Total sales tax revenues through the month of October, 2009
are down 12.73% from the same period in 2008. Accommodations taxes are currently
8.69% ahead of 2008 revenues. Excluding real estate transfer taxes from sales on the
Westin Hotel units which opened in 2008, real estate transfer taxes are 0.01% or
8,739 above last year levels. The Town's revised 2009 budget shows a current year
General Fund deficit of $145,960 with a ending fund balance of $6,256,272.
2010 BUDGET HIGHLIGHTS
The 2010 budget reflects the Town's recognition of continued difficult economic
times by projecting relatively flat revenues, while continuing to place an emphasis on
the Town's priorities in redeveloping the Town center core, maintaining service levels,
retaining personnel, prioritizing its capital improvement projects, reducing its carbon
footprint and balancing the budget.
viii
Redeveloping Town Center
Due the weakening economy and the subsequent reduction in revenue and difficulty
with financing, the Town has been forced to delay its primary redevelopment project,
Main Street. However, the Town is pursuing several smaller projects that will
enhance the Town Center area.
Nottingham Lake Fishing Pier
A fishing pier will be installed on Nottingham Lake for use by the public, including
disabled individuals. The pier is partially funded by a grant awarded by the
Department of Wildlife's Fishing is Fun program in 2009. Related improvements for
access will also be performed to integrate the pier with existing park infrastructure.
Nottingham Park Pavilion
The design for a performing arts pavilion adjacent to the Municipal Building and the
soccer field was awarded to Vail Architecture Group, Inc. (VAg) at the November 10,
2009 meeting. A committee has been formed to determine the programming needs for
the structure and whether or not an appropriate venue can be constructed within the
budgetary constraints. Construction is anticipated for summer of 2010.
Sustainability
The Town continues to place a high priority on sustainability. In 2010, the Town will
continue to improve its sustainability practices, including the projects listed below:
Community Waste Heat Recovery Facility
This project is currently being designed for construction commencing spring of 2010.
The project is in collaboration with the Eagle River Water and Sanitation District and
is partially funded with a $1.5 million grant from the Governor's Energy Office. This
project will develop a waste heat recovery system which uses renewable sources and
delivers heat to the Avon Recreation Center pool waters and to snow melt sidewalks in
the Town Center.
Fleet Maintenance Building Photovoltaic System
Notice of grant application approval or denial is expected during the month of
November 2009 from the Colorado GEO. Eagle County and Holy Cross funding will
be applied for upon notice of approval from the GEO. This project will be constructed
in 2010 if notice of approval is received.
Improving Services and Business Practices
VOIP System
In 2010 the Town will be implementing a new Voice Over Internet Protocol (VOIP)
system, which will change the way its employees are able to do business. Voice over
IP communications system will unify the Town's voice and data networks and provide
cost and operational savings, integration with existing e-mail and communications
programs, and the ability to leverage future technologies such as video conferencing in
the future.
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Unified Land Use Code Implementation
The purpose of the Unified Land Code is to divide the Town of Avon into zones to
regulate the intensity of the use of lot areas in order to best implement the goals and
policies of the Comprehensive Plan and other applicable Town planning documents.
Work on this project began in 2008 and will be completed in 2010.
Connect Avon Now
Connect Avon Now (CAN) is a walkable communities initiative the Town has
embarked on in order to help Avon transform itself into a more multi-modal
community. This initiative has many components to it and includes enhancing Avon's
mass transit service, providing more pedestrian and bike trails, providing for parking
in the town center, and improving Avon's recreational trails. In 2010, the Town is
planning to move forward with a ballot question to help fund its multi-modal vision
for Avon. This process will include a educating and dialoging with the community,
businesses owners and other stakeholders in order to develop the best project possible.
Financial Overview
As adopted by the Town Council on November 24, 2009, the Town's total
appropriations for 2010 equal $28,667,249. Total estimated revenues for 2010
are $26,245,995, and estimated ending fund balances are $14,912,995.
Expenditures exceed revenues in primarily due to the spend-down of fund
balances in the capital projects fund.
Taxes make up 60.07% of estimated operating revenues, with charges for
services making up 22.56% and intergovernmental revenues 11.84%. Capital
improvements and equipment replacement constitute the highest percentage of
expenditures at 23.97%, with transportation and fleet maintenance
expenditures at 18.88%, and public works and recreation making up 15.47%
and 10.24%, respectively.
General Fund revenues are estimated at $13,930,074 in 2010, with taxes
making up the majority ($9,563,488; 70.57.%) of operating revenues. Sales
and accommodation tax collections represent 62.24% of total taxes, with
general property taxes representing 23.02% and payments in-lieu-of sales tax
6.84%.
Appropriations for general fund operating expenditures for 2010 total
13,932,913. Expenditures for public works makes up the largest portion,
equaling approximately 29.85% of general operating expenditures for 2010.
Recreational expenditures make up an additional 21.83% of general operating
expenditures and public safety 21.70%.
The fund balance of the General Fund is budgeted to decrease by $2,839 in
2010 to an estimated ending balance of $6,253,433. The estimated ending
fund balance represents 44.88% of 2010 general fund appropriations or the
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equivalent of 5.4 months of operations. The Town has felt it necessary to
retain this level of fund balance because of its heavy reliance on sales tax
revenues. The Town's position as a resort community also places a heavy
reliance upon several other factors including weather, the national economy,
and tourism in general. The Town's fund balance provides the resources
necessary to be more adaptable to the short-term financial environment and
limits the need for capital financing. It is also important to have the capacity to
meet the operational impacts of redevelopment until the efforts can generate a
stabilized income.
Capital improvements spending in the Capital Projects Fund will total
5,946,769 in 2010. Major projects include: $3,794,206 for construction of the
joint waste heat recovery system project with the Eagle River Water and
Sanitation District; $525,000 for roof and CMU block repairs at the Avon
Recreation Center; and $360,000 for Nottingham Park improvements including
a stage and fishing pier. Funds are also appropriated for various paving and
road improvements, a drainage master plan and a VOIP telephone system.
The Town collects a 2% tax from all sales of real property within the Town
that is dedicated for capital improvement projects. Real estate transfer tax
collections totaled $3,093,021 in 2008, are estimated at $1,475,000 for 2009,
and are budgeted to increase in 2010 to $2,091,798 due to continued sales of
units at the Westin Hotel and the recently opened Starwood Vacation
Ownership timeshare next door. Other real estate sales are estimated to be flat
for 2010.
Proposed debt service appropriations equal $2,205,524 for 2010. Revenues for
payment of debt service come from property tax revenues, including tax
increment, sales tax revenues and interest earnings. The final debt service
payment for the Avon Metropolitan District Series 2001 General Obligation
Refunding bonds will occur in 2010.
Appropriations for the Transit Enterprise Fund total $2,125,018 in 2010. Of
this total $734,000 is for the purchase of two new buses to replacement old
buses in the Town's fleet. Estimated revenues total $1,683,964, of this
amount, $1,350,000 is budgeted to be received as a subsidy from the Town's
General Fund. Other revenues include property tax revenues of $40,364 from
General Improvement District No. 1 and $293,600 from federal grant revenues
for bus purchases.
The Town's gross assessed valuation grew by 11.43% in 2009 to a total value
of $263,431,330. The Town's mill rate for general operating purposes will
remain at 8.956 mills, while the mill rate for debt service will decrease slightly
from 2.436 to 2.252 mills. This decrease will allow property tax revenues in
the debt service fund to remain approximately at the same level as the prior
year.
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Sales tax revenues for 2010 are budgeted to increase $26,168 from revised
2009 estimates, an increase of 0.49%. The majority of this budgeted increase
is due to the incremental growth in retail sales and sales tax on room rentals
from the Riverfront development.
Preparation of this budget represents a significant effort on the part of department
directors and their staff. These are the people who make important decisions every
day regarding their budgets and how they are managed. Their commitment to
financial management and efficient and effective operation of their departments is the
key to making the most of every taxpayer dollar spent.
None of this effort would have been possible without the continuing support and
direction of the Town Council. As representatives of the public interest of the Town
of Avon, they have spent a considerable amount of time and energy in governing the
process of preparing this document. Thank you to all who participated in this effort.
Scott Wright
Asst. Town Manager-Finance
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TOWN OF AVON
Financial Overview
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Taxes 13,985,234 14,058,914 $12,425,085 13,673,524
Licenses and Permits 245,793 203,600 218,600 218,600
Intergovernmental 1,482,688 1,957,571 1,662,495 2,694,148
Charges for Services 6,245,897 5,289,005 5,249,835 5,134,716
Fines and Forfeitures 131,525 133,450 138,450 143,950
Investment Earnings 1,496,801 579,083 529,083 454,917
Other Revenue 571,402 391,100 459,794 442,500
Total Operating Revenues 24,159,340 22,612,723 20,683,342 22,762,355
Other Sources
Sales of Fixed Assets 38,101 16,500 16,500 16,500
Bond Proceeds 25,000,000 7,200,000 7,200,000 -
Transfers-In From Other Funds 2,970,667 3,479,357 3,354,978 3,467,140
Capital Lease Proceeds - 23,000 - -
TOTAL REVENUES 52,168,108 33,331,580 31,254,820 26,245,995
EXPENDITURES
General Government and Finance 3,038,856 2,518,220 2,667,533 2,480,784
Community Development 823,902 749,792 728,190 672,111
Public Safety 2,628,330 2,593,732 2,632,899 2,564,147
Public Works, Engineering and Utilities 3,725,749 3,780,115 3,775,090 3,898,825
Transportation and Fleet Maintenance 4,856,027 4,118,993 3,979,302 4,757,566
Recreation and Culture 2,579,779 2,519,644 2,510,199 2,580,331
Total Operating Expenditures 17,652,643 16,280,496 16,293,213 16,953,764
Debt Service 2,894,372 27,437,388 27,437,388 2,205,524
Capital Improvements and Equipment Replacement 10,643,405 6,069,431 5,766,979 6,040,821
Other Uses
Transfers-Out To Other Funds 2,970,667 3,460,536 3,354,978 3,467,140
TOTAL EXPENDITURES 34,161,087 53,247,851 52,852,558 28,667,249
NET SOURCE (USE) OF FUNDS 18,007,021 19,916,271)21,597,738)2,421,254)
FUND BALANCES, Beginning of Year 20,924,966 38,628,886 38,931,987 17,334,249
FUND BALANCES, End of Year S 30,93 1.937 $ 18,712,615 $ 17,334,249 $ 14,912,995
Section I, Page 1
TOWN OF AVON
Financial Overview
REVENUE
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Transfers-In From Other Funds
TOTAL REVENUES
EXPENDITURES
General Government, Housing and Finance
Community Development
Police
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Debt Service
Capital Expenditures
Other Uses
Transfers-Out To Other Funds
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
Special Revenue Funds
Main Street Urban Community Affordable Facilities
General Maintenance Renewal Enhancement Water Housing Reserve
Fund Fund Fund Fund Fund Fund Fund
9,563,488 945,366
218,600
900,148
1,998,825 165,000
143,950
350,000 13,813
376,000 65,000
13,551,011 959,179 65,000 165,000 -
1,500 - -
377,563 230,000 - - - 77,702
13,930,074 230,000 959,179 65,000 165,000 77,702
2,473,534 5,550 - 1,700 -
672,111 - - -
2,564,147 - - - -
3,528,213 227,395 105,884 37,333
2,580,331 - - - - -
11,818,336 227,395 5,550 105,884 1,700 37,333
560,141 - - -
2,114,577 230,000 280,000 425,000 100,000
13,932,913 227,395 795,691 280,000 530,884 1,700 137,333
2,839)2,605 163,488 215,000)365,884)1,700)59,631)
6,256,272 54,235 508,070 353,882 2,155,173 651,675 513,251
6,253,433 $56,840 $671,558 138,882 1,789,289 $649,975 $453,620
Section I, Page 2
TOWN OF AVON
Financial Overview
Internal
Debt Service Funds Capital Enterprise Funds Service Percent
Bond AMD Projects Transit Fleet Equipment of
Redemption Fund Fund Fund Maintenance Replacement Total Total
548,300 484,208 2,091,798 40,364 13,673,524 60.07%
218,600 0.96%
1,500,400 293,600 2,694,148 11.84%
2,601,572 369,319 5,134,716 22.56%
143,950 0.63%
11,000 80,104 454,917 2.00%
1,500 442,500 1.94%
559,300 484,208 3,673,802 333,964 2,601,572 369,319 22,762,355 100.00%
15,000 16,500
601,875 - 745,000 1,350,000 85,000 - 3,467,140
1.161,175 4,84.208 4,418,802 1,683,964 2,686,572 384,319 26,245,995
2,480,784 14.63%
672,111 3.96%
2,564,147 15.12%
3,898,825 23.00%
2,125,018 2,632,548 - 4,757,566 28.06%
2,580,331 15.22%
2,125,018 2,632,548 - 16,953,764 100.00%
1,161,175 484,208 - - 2,205,524
5,629,206 - 411,615 6,040,821
317,563 3,467,140
1,161,175 484,208 5,946,769 2,125,018 2,632,548 411,615 28,667,249
1,527,967)441,054)54,024 27,296)2,421,254)
636,499 62,981 3,474,167 471,888 675,239 1,520,917 17,334,249
636,499 $ 62,981 $ 1,946,200 30,834 729,263 1,493,621 14,912,995
Section I, Page 3
TOWN OF AVON
Financial Overview
Special Revenue Funds
i 5(,%
Enterprise Funds
5.17%
Equipment Re
10.15%
Special Revenue Funds
24.4
Enterprise Funds
6.62%
Equipment Rep
8.77%
2010 Fund Balances
By Fund
2009 Fund Balances
By Fund
General Find
42,51%
ral Fund
5.09%
Original or
Prev. Amend
Actual Budget
2008 2009
Fund Balances
General Fund
Capital Projects Fund
Bond Reserves
Equipment Replacement
Enterprise Funds
Special Revenue Funds
Total
Final
Revised Proposed
Budget Budget
2009 2010
6,402,232 $ 6,108,687 $ 6,256,272 $ 6,253,433
5,701,165 4,919,123 3,474,167 1,746,200
699,480 720,087 699,480 699,480
1,715,385 1,803,003 1,520,917 1,493,621
1,057,813 1,073,292 1,147,127 760,097
23,355,912 4,088,423 4,236,286 3,760,164
38,931,987 18,712,615 17,334,249 14,712,995
Section I, Page 4
Bond Reserves Capital Projects hund
4.75% 11.87%
4.04% 20.04%
TOWN OF AVON
Financial Overview
2010 TOTAL OPERATING REVENUES
By Major Source
Investment Earnings Licenses, Fines, Other
2.00% 3.54%
Charges for Services _
22.56%? -----i
1_ ~! , ^H Taxes
60.07%
Intergovernmental
11.84%
2009 TOTAL OPERATING REVENUES
By Major Source
Licenses, Fines, Other
Investment Earnings 3.95%
2.56%
Charges for Services ?-.---25.38%
Taxes
Intergovernmental
60.07%
8.04%
Section I, Page A-1
TOWN OF AVON
Financial Ovelr?feinf
The Town of Avon anticipates collecting approximately $13,673,524 or sixty percent (60%) of its operating
revenues, through an assortment of taxes in 2010. The chart and table below depicts the amount and type
of taxes projected for 2010.
2010 TAXES
Accomodations Tax By Type
4.96% Franchise Fees
Utility Tax
2.93%
1.10% General Property Tax
Payments In-Lieu-Of 30.86%
Sales Tax
4.79%
i
Specific Ownership Tax
1.17%
Sales Tax Real Estate Transfer Tax
38.90% 15.30%
TAXES
General Property Tax
Specific Ownership Tax
Real Estate Transfer Tax
Sales Tax
Payments In-Lieu-Of Sales Tax
Utility Tax
Accomodations Tax
Franchise Fees
Total Taxes
Original or
Prev. Amend
Actual Budget
2008 2009
Final
Revised Proposed
Budget Budget
2009 2010
3,340,475 $ 3,644,132 $ 3,722,163 $ 4,220,203
160,180 165,000 150,000 160,000
3,093,021 3,099,097 1,475,000 2,091,798
5,846,325 5,297,027 5,293,027 5,319,195
465,114 691,168 677,792 654,590
153,842 164,195 150,000 150,000
529,675 541,216 557,103 677,738
396,602 457,079 400,000 400,000
13,985,234 $ 14,058,914 $ 12,425,085 $13,673,524
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town
also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town.
Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital
improvement projects.
Section I, Page A-2
TOWN OF AVON
Financial Overview
Property Tax
For 2010, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will decrease from 2.436 to 2.252 mills due to a an increase in the Town's assessed
valuation. The property tax rate for the Avon Metropolitan District Fund bonds will be 2.535 mills, a decrease of
0.17 mills. In addition to these levies, the Avon Urban Renewal Authority has budgeted $945,366 in property
tax increment. Total property tax revenues for the Town are budgeted at $4,220,203 or 30.86% of total tax
revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the
past ten years.
300,000,000
250,000,000
200,000,000
150,000,000
100,000,000
50,000,000
Historical Assessed Values
2001 2002 2003 2004 2005 2006
Year
2007 2008 2009 2010
Section I, Page A-3
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page A-4
TOWN OF AVON
Financial Overview
2010 TOTAL EXPENDITURES
By Major Function
Capital Improvements General Government and
and Equipment Finance Community Development
Debt Servic
8.75%
Public Safety
10.18%
Public Works,
Engineering and Utilities
15.47%
2009 TOTAL EXPENDITURES
By Major Function
Capital Improvements
and Equipment General Government Community
Public Safety
5.32%
Replacement and Finance Development
11.65%5.39%1.47%
1 Public Works,
L Engineering and Utilities
7.63%
Transportation and Fleet
Maintenance
8.04%
Debt Service Recreation and Culture
55.43°/a 5.070 0
Section I, Page B-1
recreation ana Luiture Transportation and Fleet
10.24% Maintenance
18.88%
TOWN OF AVON
Financial Overview
2010 TOTAL EXPENDITURES
By Fund Type
Equipment Replacement
Fund
Fleet Maintenance Fund 1.44%
9.18%
General Fund
Transit Fund 48.60%
7.41
Capital Projec#s Fund
20.74%\
Debt Service Funds
5.74% Special Revenue Funds
6.88%
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
EXPENDITURES
Governmental Funds:
General Fund 15,013,345 14,134,129 14,055,415 13,932,913
Special Revenue Funds 6,648,096 27,208,758 27,334,322 1,973,003
Debt Service Funds 1,829,894 1,653,594 1,653,594 1,645,383
Capital Projects Fund 5,150,289 5,810,286 5,251,139 5,946,769
Total 28,641,624 48,806,767 48,294,470 23,498,068
Proprietary Fund Types:
Transit Fund 2,383,023 1,471,528 1,339,771 2,125,018
Fleet Maintenance Fund 2,473,004 2,647,465 2,639,531 2,632,548
Equipment Replacement Fund 663.436 322,091 578,786 411,615
Total 5,519,463 4,441,084 4,558,088 5,169,181
TOTAL EXPENDITURES $ 34,161,087 $ 53,247,851 $ 52,852,558 $ 28,667,249
Section I, Page B-2
TOWN OF AVON
Financial Overview
2010 TOTAL OPERATING EXPENDITURES
By Category
Capital Outlay
Debt Service 0.73%
8.06%
Other Operating Costs
16.70%
Personnel
54.13%
Contracted Services
9.84%
Commodities
10.54%
2009 TOTAL OPERATING EXPENDITURES
By Category
Debt Service
3.81% Capital Outlay
0.76%
Other Operating Costs
17.40%
i
i
Personnel
56.09%
Contracted Services
10.43%
Commodities
11.52%
Original or
Prev. Amend
Actual Budget
2008 2009
OPERATING EXPENDITURES
Personnel
Commodities
Contracted Services
Other Operating Costs
Debt Service
Capital Outlay
Final
Revised Proposed
Budget Budget
2009 2010
9,461,443 $ 9,183,825 $ 9,139,276 $ 9,176,444
1,938,674 1,943,296 1,876,164 1,787,712
1,638,197 1,550,118 1,699,263 1,668,364
3,390,645 2,860,657 2,834,811 2,832,126
1,030,089 620,320 620,320 1,365,838
193,595 122,280 123,379 123,280
Total Operating Expenditures $ 17,652,643 $ 16,280,496 $ 16,293,213 $ 16,953,764
Section I, Page B-3
TOWN OF AVON
Financial Overview
2010 PERSONNEL EXPENDITURES
Taxes Retirement Other Benefits
1.07%_ 6.20% 1 0.52%
Insurance
14.21%
Overtime & Other Misc.
Wages
2.71%
PTS Employees
11.12%
Full-time Employees
64.16%
Taxes
1.07%
Insurance
16.65%
Overtime & Other
Misc. Wages
3.01%
PTS Employees
9.70%
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees
PTS Employees
Overtime & Other Misc. Wages
Benefits:
Insurance
Taxes
Retirement
Other Benefits
Full-time Employees
62.17%
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2008 2009 2009
5,667,167 $ 5,777,546 $ 5,681,844
911,924 829,686 886,316
369,007 275,317 275,317
Proposed
Budget
2010
5,887,684
1,020,776
248,820
1,671,390 1,524,100 1,522,070 1,304,037
96,248 98,021 98,023 98,188
658,074 589,586 587,037 569,031
87,633 89,569 88,669 47,908
Total Personnel Costs $ 9,461,443 $ 9,183,825 $ 9,139,276 $ 9,176,444
2009 PERSONNEL EXPENDITURES
Other Benefits
Retirement 0.97%
R d9-/ i
Section I, Page B-4
MUNICIPAL SERVICES
Capital Projects Fund #41
Original or
Prev. Amend
Actual Budget
2008 2009
REVENUES
Taxes
Intergovernmental
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources:
Transfer In from URA
Transfer In from Community Enhancement
Transfer In from Water Fund
Transfer In from Facilities Reserve Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Capital Improvements:
Facilities
Land and Land Improvements
Roads and Streets
Utilities
Recreation
Water Fund Projects
Communications and Technology
Strategic Planning
Other
Rebates and Capital Contributions
Total Capital Improvements
Other Uses
Operating Transfer-Out - General Fund
Total Other Uses
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCE, Beginning of Year
Final
Revised Proposed
Budget Budget
2009 2010
3,093,021 3,099,097 1,475,000 2,091,798
266,291 1,042,809 705,470 1,500,400
434,764 128,350 128,350 80,104
93,102 16,500 16,500 1,500
3,887,178 4,286,756 2,325,320 3,673,802
226,028
44,373
270,000
858,200 428,821
220,000
425,000
100,000
270,401 858,200 698,821 745,000
4,157,579 5,144,956 3,024,141 4,418,802
1,070,132 1,436,646 1,511,646 675,000
64,589 300,000 280,791 360,000
2,035,492 1,302,958 1,152,859 200,000
68,659 740,000 729,540 3,794,206
24,050
44,373 858,200 428,821 425,000
50,000 50,000 125,000
343,112 417,581 392,581 25,000
24,671 25,000 25,000 25,000
1,225,650 371,587 371,587
4,900,728 5,501,972 4,942,825 5,629,206
249,561 308,314 308,314 317,563
249,561 308,314 308,314 317,563
5,150,289 5,810,286 5,251,139 5,946,769
992,710) (665,330) (2,226,998) (1,527,967)
6,693,875 5,584,453 5,701,165 3,474,167
FUND BALANCE, End of Year $ 5,701,165 $ 4,919,123 $ 3,474,167 $ 1,946,200
Section I, Page C-1
MUNICIPAL SERVICES
Capital Projects Fund ##41
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Taxes:
51401 Real Estate Transfer Tax 3,093,021 3,099,097 $1,475,000 2,091,798
51000 Total Taxes 3,093,021 3,099,097 1,475,000 2,091,798
Intergovernmental:
Federal/State Grants:
53199 DOLA Grant - Heat Recovery System 237,067 238,000 1,112,000
53199 DOW FIF Grant - Fishing Pier 108,000
Local Government/Other Agency:
53401 ECO Cost Sharing (Transit Facilities Program)284,000 284,000
53401 ERWSD Cost Sharing (Heat Recovery Project)116,953 52,000 280,400
Traer Creek Metro District:
53401 East Avon Reimbursement 200,000
53401 Nottingham-Puder Ditch Cost Sharing 5,311 154,690 31,470
53401 Nottingham-Puder Ditch Emergency Repairs 11,079
53401 E. Beaver Creek Blvd. Streetscape Improvements 49,901 250,099 100,000
53000 Total Intergovernmental 266,291 1,042,809 705,470 1,500,400
Investment Earnings:
57101 Interest Earnings 434,764 128,350 128,350 80,104
Other Revenues:
58104 Fireplace Fees 1,500 1,500 1,500
58108 Finance Charges 1,210
58211 Developer Reimbursements:68,427 15,000 15,000
58211 Project Cost Reimbursements - Paving 23,465
58000 Total Other Revenues 93,102 16,500 16,500 1,500
50000 TOTAL REVENUES $ 3,887,178 $ 4,286,756 $ 2,325,320 $ 3,673,802
Section I, Page C-2
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP Projects Inventory
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
CAPITAL IMPROVEMENT PROJECTS
General Government Facilities:
11009 Town Hall Control System $
Public Works Facilites:
Public Works / Transportation Fac. Imp. Program:
13006 Preliminary Design
13007 Construction Design Phase 1
Transportation Facilites:
14001 Transportation Center Facility
14003 Bus Stop Improvements
Cultural and Recreational Facilites:
15002 Recreation Center - Storage / Office
15004 Recreation Center CMU Block Deterioration Invest.
15005 Rec. Center Vapor Barrier Repair
15006 Rec. Center CMU Block Deterioration Mitigation
15007 Rec. Center Roof Repair
Land and Land Improvements:
Parks:
21008 Wildridge Dog Park
21009 Forest Service Land Acquisition
21010 Nottingham Park Trail Maintenance and Signage
21011 Nottingham Park Stage
21013 Nottingham Park Fishing Pier
Roads and Streets:
Streetscape:
31006 Eaglebend Dr.
31010 Lighting Study & Conversion
31011 1-70 Noise Reduction
Street Improvements:
32008 E. Beaver Creek Blvd Improvements
32009 Railroad Crossings to Confluence
Annual Street Maintenance:
33008 2008 Paving / Road Improvements
33009 2009 Paving / Road Improvements
33010 2010 Paving / Road Improvements
Multi-Modal/Alternative Mobility:
34008 Wildridge Loop Rd. Pedestrian Improvements
34012 West Avon Trails & Access Improvements
34013 Recreational Trails Master Plan
Utilities
Waste Heat Recovery Project:
41001 System Study
41002 System Design
41003 Construction
41004 Main Street Piping
100,000
409,449
1,300,000 1,300,000
26,553 -
50,000 50,000
634,130 59,646 59,646 -
27,000 27,000
125,000 -
125,000
400,000
35,793 -
28,796 100,000 40,791
200,000 200,000 -
20,000 180,000
20,000 180,000
2,627 -
327,834 250,000 250,000
9,711 -
49,901 250,099 100,000
143,219 - -
428,215 - -
700,000 700,000 -
200,000
1,026,844 - - -
28,980 61,020 61,020
18,161 41,839 41,839
68,659 - -
740,000 690,000 -
39,540 3,524,206
270,000
Section I, Page C-3
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
CAPITAL IMPROVEMENT PROJECTS
Recreation
51002 Eagle River Recreation Enhancements Project 18,020
94006 RICD Water Rights Application 6,030
Water Fund Projects
61004 Nottingham-Puder Ditch Restoration 309,379 240,000
61005 W. Beaver Creek Blvd. Drainage 1-70 to Railroad 10,000 10,000
61006 Metcalf Road Drainage - Phase 1 21,179 28,821 28,821 75,000
61007 Drainage Master Plan 250,000
61008 Emergency Repairs - Nottingham-Puder Ditch 22,158
61009 Nottingham Lake Spillway Replacement 50,000 100,000
94005 Water Rights Acquisition 1,036 460,000 50,000 100,000
Strategic Planning
Development Analysis and Review:
71004 Confluence/Westin Riverfront Resort 1,463
71005 The Gates at Beaver Creek 10,440
71006 Sheraton Mountain Vista 2005 Application 3,538
71009 Folsom Property PUD 90
71010 Orion Development 38,065
71011 Vail Resorts Annexation 14,690 10,000 10,000
71012 Buck Creek PUD 5,000 5,000
Planning and Consulting:
79009 2009 General Planning and Consulting 50,000 25,000
79010 2010 General Planning and Consulting 25,000
32007 Town Center West/Mall Plan Implementation 10,962
71007 East Avon Redevelopment (Master Plan)12,630
79101 Nottingham Park Master Plan 153,815
79106 Comprehensive Transportation Plan 58,030 141,970 141,970
79107 Unified Land Use Code Revision 39,389 210,611 210,611
Communications and Technology
81003 Records Management 50,000 50,000
81004 VOIP Telephone System 125,000
Other
93008 2008 Historic Preservation 24,671
93009 2009 Historic Preservation 25,000 25,000
93010 2010 Historic Preservation 25,000
Developer Rebates and Capital Contributions
Capital Contributions:
95001 Westin Riverfront Resort 1,033,948 353,052 353,052
95001 Westin Riverfront Resort - Interest 191,702 18,535 18,535 -
Total Capital Improvement Projects S 4,900,728 $ 5,501,972 $ 4,942,825 $ 5,629,206
Section I, Page C-4
MUNICIPAL SERVICES
Capital Project Fund #41
2010-2014 Financing Plan
Beginning Fund Balance
13.18%
Transfers and Other
9.96%
Intergovernmental
6.79%
Interest Earnings
1.47% Real Estate Transfer Tax
68.60%
2010-2014 Capital Costs by Category
Tranfers Out and Other
9.57%
Strati
Utilities and Water Fund
Projects
29.70%
Roads and Streets
29.23%
acilities and Land
Improvements
27.67%
2010 2011 2012 2013 2014 Total
FINANCING SOURCES
Real Estate Transfer Tax
Interest Earnings
Intergovernmental
Transfers and Other
Beginning Fund Balance
TOTAL
CAPITAL COST BY CATEGORY
Roads and Streets
Facilities and Land Improvements
Communications and Technology
Utilities and Water Fund Projects
Strategic Planning
Tranfers Out and Other
TOTAL
2,091,798 $ 2,662,068 $ 4,712,529 $ 4,223,987 $ 2,989,980 $ 16,680,362
80,104 48,655 45,783 78,731 103,911 357,184
1,500,400 150,000 - - - 1,650,400
1,016,500 801,500 1,500 351,500 251,500 2,422,500
3,204,167 - - - - 3,204,167
7,892,969 $ 3,662,223 $ 4,759,812 $ 4,654,218 $ 3,345,391 $ 24,314,613
200,000 $ 975,000 $ 2,355,000 $ 1,000,000 $ 1,000,000 $ 5,530,000
1,035,000 1,450,000 600,000 1,800,000 350,000 5,235,000
125,000 175,000 100,000 100,000 100,000 600,000
4,219,206 800,000 - 350,000 250,000 5,619,206
25,000 25,000 25,000 25,000 25,000 125,000
342,563 352,090 361,903 372,010 382,420 1,810,986
5,946,769 $ 3,777,090 $ 3,441,903 $ 3,647,010 $ 2,107,420 $ 18,920,192
Section I, Page C-5
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TOWN OF AVON
2010 CAPITAL PROJECTS FUND 5-YEAR PLAN
PROJECT DESCRIPTIONS
Non-Discretionary Projects)
FACILITIES
Recreation Center Vapor Barrier Repair
Description: The vapor barrier material at the recreation center was incorrectly
installed at the roof/ceiling interface and at the interface between the
girders and the wall columns, resulting in moisture damage and severe
deterioration of the Concrete Masonry Unit (CMU) Block building exterior.
This project will repair the penetrations and create an effective seal,
prohibiting further moisture damage.
Status: The project is budgeted and will be advertised for bids for construction
during the October Recreation Center shutdown in 2009.
Budget: 2009 $ 125,000
Recreation Center CMU Block Deterioration Mitigation
Description: The Recreation Center CMU Block Deterioration Mitigation Project will
repair the exterior CMU block that failed due to moisture damage
resulting from the improper vapor barrier installation and HVAC issues.
The repairs include replacement of failed exterior CMU
block, replacement of expansion joint seals , cleaning efflorescent build
up from existing CMU blocks , and resealing the CMU with a breathable
sealant.
Status: Wiss, Janney, Elstner Associates (WJE) is under contract to prepare
construction drawings and documents for Summer 2010 construction.
Budget: 2010 $ 125,000
Recreation Center Roof Repair
Description: The Recreation Center's existing metal roof is failing due to moisture from
the pool that has penetrated the roof deck and moisture barrier, resulting
in saturated insulation and premature corrosion of the metal roof system.
The Recreation Center Roof Repair Project consists of a full redesign and
replacement of the existing metal roof system.
Status: WJE is under contract to prepare construction drawings and documents
for Summer 2010 construction.
Budget: 2010 $ 400,000
Town Hall Control Systems Replacement
Description: The existing Town Hall control systems software, which operates the
heating, ventilation and air condition (HVAC), is inoperable and is not
supported by an existing software company. A replacement of the current
control system will include a diagnostic of the existing HVAC system, new
computer and software, and redistribution of the zones. It is expected
that a new control system will provide a 10% to 20% reduction in heating
and cooling costs and a significant improvement to the comfort of the
building.
Section I, Page C-13
Status: The project will commence in early 2010 and Staff is looking at potential
grant options because the project will result in reduced energy
consumption.
Budget: 2010 $100,000
Fleet Maintenance Building Control Systems
Description: The Fleet Maintenance building currently does not have a control system
computer and software to operate the HVAC system. As a result, it is not
possible to properly manage the HVAC system operations and adjust the
controls. It is expected that a properly operating control system will
provide for energy savings and improved control of the building's HVAC.
Status: The project will commence in 2011 and Staff is looking at potential grant
options because the project will result in reduced energy consumption.
Budget: 2011 $50,000
LAND AND LAND IMPROVEMENTS
Forest Service Land Acquisition
Description: Participation with the US Forest Service, Eagle County, the Colorado
State Land Board, and the Eagle Valley Land Trust, in a series of land
exchanges that will permanently protect 2,140 acres of public lands.
Status: Until appraisals have been completed on the various properties, it is
unknown whether funds will be needed. The budget includes funds for
the preparation of a preliminary and final appraisal of Forest Service
parcels which collectively contain approximately 555 acres; the previously
annexed "Parcel B" property on the northwest corner of Town containing
approximately 475 acres; and the Forest Service parcel adjacent to the
Village at Avon subdivision "Planning Area M" containing approximately
80 acres.
Budget: 2011 $ 1,000,000
ROADS AND STREETS
Street Improvements:
Annual Paving/Road Improvements
Description: This project is the Town's annual street resurfacing and pavement
maintenance program, generally consisting of asphalt overlays and
related surface treatments such as curb and gutter, storm drainage repair,
guardrail adjustment, etc., where applicable.
Status: Projects will be determined annually based on various existing street
conditions with a 10-year pavement surface lifespan typically used as a
rule of thumb.' Proposed projects in 2010 consist of replacement of the
south and west Municipal Building parking lot/driveways and selective
guardrail replacement.
Budget: 2009 $ 700,000 2012 $ 475,000
2010 $ 200,000 2013 $ 500,000
2011 $ --- 2014 $ 500,000
Section I, Page C-14
East Beaver Creek Boulevard Overlay
Description: Traer Creek Metropolitan District (TCMD) is obligated to construct
extensive Streetscape Improvements including Traffic Control Medians,
Sidewalks, Pedestrian Areas and Bicycle Lanes from the end of the
existing 5-lane section to the Village at Avon Connection by December
31, 2009. It is likely that these improvements will not occur in a timely
manner, and the condition of the roadway dictates that improvements
need to occur by 2012. This project consists of an asphalt overlay,
lighting improvements, correcting discontinuous sidewalks north of
Beaver Liquors, and minor drainage improvements. These improvements
are the minimum required to maintain the road and do not include the
extensive streetscape improvements that are required of TCMD.
Status: If TCMD can complete the streetscape improvements prior to 2012, this
project will not be required.
Budget: 2012 $ 350,000
Multi-Modal/Alternative Mobility:
Metcalf Bicycle Climbing Lane Phases 1 and 2
Description: This project is combined with the Metcalf Gulch Improvements because
extensive road reconstruction will be required as part of the drainage
improvements. Phase 1 of the Metcalf Bicycle Climbing Lane project is to
be constructed concurrently with the Metcalf Gulch improvements. The
extent of Phase 1 is from Nottingham Road to Wildwood Road. The
second phase of this project is to complete the bicycle climbing lane from
Wildwood Road to Old Trail Road. The road cross section will be similar
to the already-implemented Wildridge improvements and will consist of
two twelve-foot wide lanes and a six-foot wide bicycle climbing lane. This
project was previously budgeted for 2009. Staff is recommending that it
be constructed in 2011 and 2012 because of the high quality of the
existing asphalt due to recent overlays and because of budget
constraints.
Status: The project has been designed to a preliminary level and will resume in
2010. Adoption of the Comprehensive Transportation Plan may revise
the project schedule.
Budget: 2011 $ 750,000
2012 $ 450,000
Section I, Page C-15
UTILITIES
Community Waste Heat Recovery Project
Description: This project, a collaboration with the Eagle River Water and Sanitation
District (ERWSD), will utilize the heat energy from the WWTP effluent
flows to heat the Recreation Center swimming pools and eventually
provide snowmelt energy for Main Street. An added benefit is the
reduction of the WWTP effluent temperature, improving the water quality
in the Eagle River. The project consists of installing heat exchangers,
process piping, and a new equipment building at the Avon Wastewater
Treatment Plant (WWTP) and trenching glycol supply and return lines to a
small building located adjacent to the Recreation Center. The project is
partially funded by a grant from the Governor's Energy Office.
Status: The project is currently in the design phase, with Camp Dresser and
McKee (CDM) as the lead consultant. Construction is scheduled for
2010.
Budget: The budget is separated into three items: Design, Construction, and Main
St. Piping. The Main St. piping portion is to compensate for the supply
and return lines that were to be installed during the Main Street
construction. With the delay in Main St. construction, it became
necessary to add this piping component to the scope.
2009 (Design) $ 690,000 2009 (Construction) $ 39,540
2010 (Construction) $ 3,524,206
2010 (Main Street Piping) $ 270,000
WATER FUND PROJECTS
Nottingham-Puder Ditch Restoration
Description: The Check Dam upstream of the headgate and the ditch itself has
deteriorated to the extent that ditch flow is significantly reduced,
especially during low flows in the Eagle River, and will likely not convey
adequate water rights for the Town and Traer Creek at build-out. The
Town dissolved an agreement that split costs proportionately between the
member parties consisting of Town of Avon, Traer Creek RP, LLC and
Traer Creek Metro District due to the other parties' unwillingness to
perform significant capital projects. This ditch is a major source of water
for Nottingham Lake, and therefore irrigation water for all public
landscaping, and thus it is important that it be improved.
Status: This Project was originally budgeted for 2006. Council directed Staff to
pursue the improvements unilaterally. The design work is being finalized,
bid documents prepared, and access permitting is being sought with
Union Pacific Railroad. Construction is scheduled for September/October
2009.
Budget: 2009 $ 240,000
Funding: Transfers from Water Fund, Traer Creek Metro District and EMD, LLC
Section I, Page C-16
Drainage - W. Beaver Creek Blvd. (1-70 to Railroad)
Description: This project consists of stormwater improvements per the Metcalf Gulch
conceptual report prepared in 2001. Drainage improvements will involve
addressing a small sub-basin referred to as Basin II in the Master
Drainage Study by conveying stormwater flow from a 30" diameter pipe
beneath Interstate 70 south along West Beaver Creek Boulevard onto the
existing drainage adjacent to the Railroad Crossing. The current system
is only prepared for approximately a 10-year event, and events exceeding
10-year flows have impacted nearby residences and roadways.
Status: The design was completed in 2007. This project has been postponed to
2013.
Budget: 2013 $ 332,978
Funding: Transfer from Water Fund
Drainage - Metcalf Gulch
Description: Improvements along Metcalf Road to maintain storm drainage and reduce
erosion, per recommendation in Metcalf Drainage Study and Preliminary
Design. The actual project construction is scheduled to occur in 2011.
Street improvements, including a bicycle climbing lane, will be included in
the scope of the project and will be funded from the Capital Improvement
Fund budget as a separate line item.
Status: Staff attempted to remove Metcalf Gulch from U.S. Army Corps
jurisdiction, allowing for fewer permitting requirements and more design
flexibility, but it was determined that the flows in the upper reaches were
too constant for a de-listing. The project is scheduled for 2010 design
completion and 2011 construction in conjunction with a bicycle climbing
lane and asphalt overlay.
Budget: 2009 $ 28,821 2010 $ 75,000
2011 $ 800,000
Funding: Transfer from Water Fund
Water Rights Acquisition
Description: Purchase additional water rights to maintain integrity of Nottingham Lake
Storage and provide service to future development and potential up-
zoning in the Town Center. The actual purchase of water rights is subject
to availability, price and timing.
Status: We are continuously on the lookout for other water rights that may
become available that would be useable by the Town. The cost of these
rights can vary significantly depending upon location, seniority, and
reliability. The budget is based on earliest anticipated date for
completion of acquisition process and primarily acts as a reserve fund for
purchase whenever rights may become available.
Budget: 2009 $ 50,000 2010 $ 100,000
Funding: Transfer from Water Fund
Section I, Page C-17
Benchmark Lake Spillway Replacement
Description: In the fall of 2008, Town of Avon staff identified issues with leakage in the
culverts beneath the dam crest service road and severe deterioration of
the service spillway. This was confirmed during the State Engineers'
Office biannual inspection in March 2009. The project consists of
replacing the headwall, culverts, and spillway, and improving the lower
spillway outfall channel.
Status: Construction is scheduled for Fall 2009.
Budget: 2009 $ 100,000
Funding: Transfer from Water Fund
Nottingham Road Drainage Improvements
Description: This project consists of drainage improvements associated with the
drainage on Nottingham Road adjacent to Sherwood Meadows and
Chambertin Townhomes, and west to the church parcel on Lot 45. It will
include adding capacity and new culverts, allowing for drainage and
debris flows from north of Nottingham Road to freely reach culverts
beneath the Interstate 70 right of way. The downstream portions of these
improvements were constructed in 2001 with the Nottingham Road bike
path.
Status: The project is budgeted and will likely involve a partnership with local
homeowners' associations as they will be responsible for conveying
drainage up to the northern Nottingham Road right of way line.
Budget: 2014 $ 250,000
Funding: Transfer from Water Fund
STRATEGIC PLANNING
Unified Land Use Code
Description: A comprehensive re-write of Section 16 - Subdivision and Section 17 -
Zoning of the Avon Municipal Code. The Town of Avon's zoning and
subdivision codes are outdated and are not up to the task of
implementing the vision of the town's comprehensive plan or to effectively
guide the redevelopment process. As one of the key implementation
tools for the Avon Comprehensive Plan, it is essential that a new code be
developed that includes tools and techniques that are aligned with and
encourage both new and re-development at a scale, type and quality
consistent with the Town's vision. The goal of the project is to create a
simplified and cohesive land use code that combines the subdivision and
zoning development processes and is capable of providing an efficient,
predictable and transparent development review process.
Status: Clarion and Associates is the selected contractor for the project and the
project is scheduled to start in September 2008 and completed in Spring
2010.
Budget: 2008 $ 150,000
2009 $ 100,000
Section I, Page C-18
Planning & Consulting
Description: Consulting Services for Various Planning Projects That May Arise
Throughout the Year.
Status: Annual Budget Item to Address Miscellaneous Unscheduled Planning
Issues That May Occur During the Year.
Budget: 2009 $ 25,000 2012 $ 25,000
2010 $ 25,000 2013 $ 25,000
2011 $ 25,000 2014 $ 25,000
COMMUNICATIONS AND TECHNOLOGY
VOIP Telephone System
Description: VOIP, or Voice over Internet Protocol, is an internet-based phone system
that utilizes broadband internet connectivity for standard voice phone
communications. It offers increased speed, reliability, and decreased
operation and utility costs over standard phone service.
Status: An infrastructure assessment has been completed and results are
favorable. Requests for Qualifications have been issued and cost
estimates are being developed and refined with the goal of
implementation in 2010.
Budget: 2010 $ 125,000
OTHER
Historic Preservation Fund
Description: Establish a fund to provide matching funds for private sector donations to
be used for the preservation of items of cultural and historic significance
to the Town. An example of this is the old water wheel located by
Canyon Run that was used to generate electricity.
Budget: 2009 $ 25,000 2010 $ 25,000 2011 $ 25,000
2012 $ 25,000 2013 $ 25,000 2014 $ 25,000
Section I, Page C-19
TOWN OF AVON
2010 CAPITAL PROJECTS FUND 5-YEAR PLAN
PROJECT DESCRIPTIONS
July 22, 2009
Discretionary Projects)
FACILITIES
Transit/PW Facilities Improvement Project
Description: The Town has completed 30% design documents for award of a design-
build contract for completion of a new public works facility at Swift Gulch.
The project consists of a new bus storage facility, administration
buildings, various shops and material storage buildings, and extensive
civil infrastructure work. The remainder of the project is contingent on
various grant funding sources.
Status: The project was approved by Planning and Zoning Commission and is
awaiting receipt of additional grant funding
Budget: 2009 $1,300,000
The below budget figures are contingent on receipt of grant funding:
2010 $ 300,000 2011 $9,720,000
2012 $13,780,000
Bus Stop Improvements
Description: Bus ridership has been rising and is expected to continue to do so with
higher gas prices and more densification in Avon. To support the Town's
goals for transit-oriented development and public safety, bus stop
improvements are needed to provide amenities for riders (e.g., benches,
signs, lighting, schedule information, garbage cans, etc.) and to establish
a uniform appearance throughout town. In some cases, extensions of
asphalt and culverts are needed to add stops on opposite sides of the
street (e.g., West Beaver Creek Blvd). This CIP item provides a budget
for such improvements on the existing bus routes. Future expansion of
service to other areas would involve adding stops and associated
facilities; however this is not included at this time.
Status: The Comprehensive Transportation Plan (underway) will produce a
prioritized list of recommended transit bus stop improvements; a draft of
this plan will be ready in spring 2009. Bus stop improvement projects are
expected to be prioritized based on age and usage of existing amenities
as well as long-term plans for routes. For example, stops near Comfort
Inn and City Market would likely be recommended for improvements in
2009.
Budget: 2010 $ 50,000
2011 $ 50,000
LAND AND LAND IMPROVEMENTS
Harry A. Nottingham Park Program
Overview: The Town completed the Harry A. Nottingham Park Master Plan in 2008,
which identifies and outlines a series of improvements to the park that are
required either to maintain its current functionality or to address unmet
Section I, Page C-20
needs of the community. The Master Plan prioritizes the improvements
over a multi-year phasing plan. $3,000,000 is proposed over the next five
years to construct the highest priority projects outlined in the Master Plan.
Nottingham Park Improvements:
Description: Selected path repair and replacement, mostly repaving, will occur in
2009. Areas of path throughout the park are in deteriorated condition due
to age and tree roots, and pose a safety risk to park users.
Approximately 1800 Linear Feet of the most deteriorated areas will be
repaired in fall of 2009.
Status: Construction bids were received for the work and the project is scheduled
to be completed by October 2009.
Budget: 2009 $ 200,000
Nottingham Park - Stage
Description: A Stage is proposed in the Master Plan that will be located immediately
north of the engineering wing of Town Hall. It will be used for existing
events in the park and be programmed for additional events that will
enhance the community. The stage will be at least 30 feet wide and 25
feet deep and include the associated electrical and back-of-house
facilities to operate the Stage.
Status: A design committee has been formed to assist the architect in designing
the stage. Construction is planned for spring 2010.
Budget: 2010 $200,000
Nottingham Park - Fishing is Fun Pier
Description: The Town received a $108,000 grant through the Colorado Department of
Wildlife (DOW) Fishing is Fun program for construction of a fishing pier on
to be installed on the east side of Nottingham Lake. The construction will
include the design and construction of a permanent fishing pier, requiring
that vertical pier supports be installed below the lake bottom.
Status: The project is in the process of being designed with will be constructed in
spring 2010
Budget: 2010 $ 200,000
Nottingham Park - Lake Street to Nottingham Lake Promenade
Description: The Master Plan identifies the need to create a Main Street Extension, or
Promenade, from Lake Street to the lake shore near the pump house.
The extension will include a widened pathway comprised of different
pavement materials immediately north of the Municipal Building, with
improved landscaping, seating areas, lighting, and alcoves that can be
used for vendor or street fair booths. Elements from the Main Street
Design will be utilized for this area to provide an appropriate transition.
Status: $200,000 is programmed for the design and construction of the
Promenade in 2010. The proposed preliminary alignment of the waste
heat recovery piping will require reconstruction of this area in 2010, so a
permanent reconstruction adhering to the Master Plan is recommended.
Budget: 2010 $ 200,000
Nottingham Park - Gateway Improvements
Description: The Master Plan identifies the need to improve gateway monumentation
at all park gateways, specifically Lake Street, and to improve lighting,
Section I, Page C-21
signage, and wayfinding. All park gateways including the west side near
Avon Elementary School and the north side at Lot 16 will receive
improvements.
Status: $300,000 is budgeted for design and construction in 2011.
Budget: 2011 $ 300,000
Nottingham Park - Lake Edge Improvements
Description: The Master Plan identifies the need to enhance the edge of Nottingham
Lake, namely the areas containing riprap material on the north, south,
and west sides and the pump house area on the eastern edge. Such
amenities include a fishing pier, a shallow wading area, new pumphouse
fagade, and improved pathways, lighting, and riprap material to allow for
better lake access and seating areas. An added benefit is to separate
lake users and slow-moving traffic from the `pass-through' commuters
and higher speed path users.
Status: $400,000 is budgeted for design and construction in 2012.
Budget: 2012 $ 400,000
Nottingham Park - Zone C Improvements - Playground and Restrooms
Description: The Zone C improvements are located north of the soccer field and
comprise the sediment pond, irrigation channels, a playground, public
restroom, and a picnic pavilion. Improvements for Zone C include new
playground facilities, possibly relocated closer to the Recreation Center, a
new, larger group picnic pavilion, new furnishings, lighting, pathways, and
new year-round public restroom facilities.
Status: The first tier of Zone C improvements include a new playground closer to
the Recreation Center, a new Family Area closer to Nottingham Lake,
and a new public restroom facility. $1.8 Million is programmed for 2013
design and construction.
Budget: 2013 $ 1,800,000
ROADS AND STREETS
Streetscape:
West Beaver Creek Boulevard Streetscape Improvements
Description: West Beaver Creek Boulevard was constructed based on higher than
current projected traffic volumes since it was built prior to construction of
the Post Boulevard interchange and the Eagle-Vail half-diamond
interchange. This resulted in a very large asphalt width two to three lanes
of traffic in each direction, and a shared turn lane. The lack of
development on Lot B also resulted in discontinuous sidewalk and the
lack of a proper street crossing at Sun Road. This project will reduce the
amount of vehicular lanes, add landscaping, additional lighting, median
islands, and crosswalks to enhance pedestrian mobility and safety. An
asphalt overlay will also be included as part of this project scope.
Status: The $75,000 programmed for 2011 includes design and $750,000
programmed for 2012 includes construction of the improvements from
approximately Avon Road to Lake Street.
Budget: 2011 $ 75,000
2012 $ 750,000
Section I, Page C-22
Multi-modal/Alternative Mobility:
Recreational Trails Program:
Description: This project includes reclaiming social trails and repairing erosion issues
on Town and USFS land in areas including Nottingham Road, Saddle
Ridge, and Beaver Creek Point. The project also includes working with
CDOT on access and permitting requirements.
Status: This is an ongoing project and is being implemented by the Public Works
department.
Budget: 2009 $ 41,839
Nottingham Trail-Buck Creek Trail Connector
Description: This spur trail will connect the existing Nottingham Road Bike Path to the
Buck Creek Road/Nottingham Road intersection. The scope includes a
paved trail from path to Nottingham Road, pedestrian improvements at
the intersection, and pedestrian improvements from the intersection to the
Buck Creek Trailhead. A portion of this scope was originally proposed as
part of the postponed Nottingham Road improvement project.
Status: This project is scheduled for implementation in 2011.
Budget: 2011 $ 50,000
Saddle Ridge Trail Restoration
Description: This project involves reclaiming and re-routing portions of the Saddle
Ridge Trail, identified in the Recreational Trails Master Plan, to a more
sustainable, non-erosive route.
Status: This project is included in the Recreational Trails Master Plan and is
scheduled for implementation in 2012.
Budget: 2012 $ 40,000
Minor Trail Restoration
Description: This project includes restoration and improvements of various minor trails
throughout and immediately adjacent to Avon.
Status: This project is identified in the Recreational Trails Master Plan and is
scheduled for implementation in 2012.
Budget: 2012 $ 40,000
Metcalf Recreational Trail and Trailhead
Description: This project includes construction of a new trailhead with parking,
signage, and other appurtenances at the Metcalf Road switchback
leading up Metcalf Gulch. It will require retaining walls, drainage
improvements, and extensive trail building and improvements in the area,
but will be an excellent addition to the Town's recreational trail network:
Status: This project is identified in the Recreational Trails Master Plan and
scheduled for implementation in 2013.
Budget: 2013 $ 250,000
Beaver Creek Overlook Trail Improvements
Description: This project includes resurfacing the Beaver Creek overlook trail, parking
lot and trailhead improvements, and a sun or picnic shelter at a lookout
Section I, Page C-23
point to Beaver Creek and beyond. This areas' combination of
accessibility and outstanding vistas will make it a popular destination.
Status: This project is identified in the Recreational Trails Master Plan and is
scheduled for implementation in 2014.
Budget: 2014 $ 250,000
Comprehensive Transportation Plan Improvements
Descriptions: This item includes implementation of pedestrian, bicycle, and transit
improvements throughout Avon as identified in the yet-to-be-adopted
Comprehensive Transportation Plan. Adoption of the plan will lead to
more detailed project identification and prioritization. An example of
potential improvements include additional bicycle lanes on various
streets, improving transit infrastructure, improving the West Beaver Creek
Boulevard railroad crossing, and constructing pedestrian bridges and
underpasses to remove the barriers of 1-70, the UPRR right of way, the
Eagle River, and US Highway 6, thereby making Avon a more walkable
and sustainable community.
Status: The Comprehensive Transportation Plan is currently under review by
Planning and Zoning Commission and will be adopted by Town Council in
2009.
Budget: 2011 $ 100,000 2012 $ 250,000
2013 $ 250,000 2014 $ 250,000
WATER FUND PROJECTS
Drainage Master Plan
Description: Update the Drainage Master Plan for the Town of Avon. The original
master plan was developed in 1994 and supplemented in 2001.
Status: The update would involve including the new development in the Town of
Avon and allow for the incorporation of the drainage improvements into
the GIS System. Incorporating the master plan into GIS will significantly
improve Staff's ability to access and manipulate data, ensure proper
maintenance, and incorporate new development as it occurs. This project
was originally budgeted for 2008 but has been delayed to 2010 because
of staffing issues.
Budget: 2010 $ 250,000
COMMUNICATIONS AND TECHNOLOGY
Toastmaster, Granicus, a-gov Projects
Description: The Toastmaster, Granicus, and a-gov projects consist of a Town Council
video recording system, an agenda-based web streaming system, and
miscellaneous record management, efficiency, and website
enhancements, respectively.
Status: The budgetary numbers are placeholders for use as technologies develop
and more specific Town requirements and goals are specified.
Budget: 2011 $ 100,000 2012 $ 100,000
2013 $ 100,000 2014 $ 100,000
Section I, Page C-24
TOWN OF AVON
2010 CAPITAL PROJECTS FUND 5-YEAR PLAN
PROJECT DESCRIPTIONS
Grant Funded Projects)
FACILITIES
Public Works and Transportation Facilities Improvements
Description: This project involves construction of facilities at the Swift Gulch site and
the Traer Creek Village site to provide replacement of existing inadequate
temporary portable transit and public works maintenance facilities. ECO
Transit is a partner in this priority project.
This capital investment includes the following components: For Transit -
a transit bus storage building, administration offices, training room, locker
room, break room, underground parking, additional vehicle storage,
heated and unheated storage areas for parts and equipment, automated
wash bay, archive-document storage, site security, electronic file storage
for bus and site security digital films, CDL-B training course, parking for
transit foremen vehicles, unheated storage for bus shelter materials, and
yard storage. For Public Works - administrative offices, wood-working
shop, irrigation shop, electrical shop, vehicle and heavy equipment indoor
parking, equipment storage, bulk materials stockpiling, covered cinder
storage, greenhouse, paint/chemical storage, etc. plus shared occupied
spaces with the Transit Division (e.g., break room, locker room, etc.). For
Other Departments - police impound lot, document storage, computer/IT
repair shop, and yard storage for special events materials. The project
includes site work to maximize available town-owned land and
photovoltaic systems to off-set much of the on-site uses. The Town is
pursuing a LEED certification for the Administrative Building.
The project results in facilities that will allow the Town and the County to
continue to operate and maintain, as well as expand the existing public
transportation system for the next 20-30 years as development
progresses toward the transit-oriented vision for this region as defined by
the Town and the County. It also results in facilities to allow the Town to
provide a reasonable level of service through 2025 for continued public
works maintenance (e.g., parks, fleet, roads, bridges, streetscapes, and
trails). This investment will positively impact annual operating costs by
reducing labor time and extending vehicle and equipment life; it will
reduce occupational hazards and improve the Town's storm water
management and hazardous material handling practices. Without this
project, the Town will not have sufficient "back-of-house" operational
facilities to satisfy the goals of the Comprehensive Plan nor the West
Town Center Investment Plan.
Status: Preliminary engineering and environmental permitting was prepared in
2008. Grant applications to CDOT and the Federal Transit Administration
were submitted for $14M to cover the transit portion of the project; awards
should'be announced by end of 2010. An
IGA with ECO Transit to share in the design
Section I, Page C-25
Note: Specific financial
contributions from ECO Transit
and grant funding agencies
should be confirmed. This
information has the potential to
impact the schedule shown here.
and construction costs is in preparation. No grant sources have been
identified for the Public Works portions; the Town expects to pay for this
portion of the project directly.
Budget: The schedule below is predicated on receiving grant funding and an
agreement with ECO regarding cost-sharing. Grant funds were
requested for Phases 1A and B to start construction in 2010, however,
there is a reasonable probability that such funds may be delayed such
that construction could not commence until 2012. The schedule and
funding plan below is staff's best estimate as to the probably timing and
local share of various phases. Costs have been escalated to the year
indicated in the first column.
Estimated Total Grant proceeds Town Local
Year Cost in Start Year (assumed) ECO Funds
2009 Design, phase 1 $ 1,300,000 $ $ 522,000 $ 778,000
2010 Design, temp. transit facilities @ Village site $ 300,000 $ $ - $ 300,000
2011 Design, phases 2,3,4 $ 950,000 $ $ - $ 950,000
2012 Construction phase 1A (site work) $ 9,403,600 $ 6,000,000 $ 1,600,000 $ 1,803,600
2013 Construction phase 1B (Admin Bid, Barn) $ 14,105,400 $ 6,000,000 $ 1,600,000 $ 6,505,400
2014 Construction phase 2 (50%site, Lg Equip) $ 2,800,000 $ - $ - $ 2,800,000
2015 Construction phase 3 (PW shops Bld) $ 4,700,000 $ $ $ 4,700,000
2016 Construction phase 4 (car wash) $ 1,500,000 $ $ $ 1,500,000
35,059,000 $ 12,000,000 $ 3,722,000 $ 19,337,000
Fleet Maintenance Building Photovoltaic System
Description: This project will install 286 photovoltaic (PV) solar panels on the roof of
the Town's existing Fleet Maintenance Building (FMB). The PV panels
will produce 96,606 kWh/year in electric power which represents about
one-third of the Fleet Division's total power consumption. This project is
contingent on obtaining a $415,000 New Energy Economic Development
NEED) grant from the Governor's Energy Office and is part of the
American Recovery and Reinvestment Act. Additional grant funding will
be requested from Eagle County and Holy Cross Energy if the NEED
grant is obtained.
Status: Awaiting decision on the grants.
Budget: 2010 $655,000
Funding: $ 415,000 NEED Grant
50,000 Eagle County
20,000 Holy Cross Energy
Section I, Page C-26
MUNICIPAL SERVICES
General Fund #10
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Taxes 9,551,368 9,365,534 $9,284,371 9,563,488
Licenses and Permits 245,793 203,600 218,600 218,600
Intergovernmental 912,323 914,762 957,025 900,148
Charges for Services 2,063,065 2,158,824 2,085,045 1,998,825
Fines and Forfeitures 131,525 133,450 138,450 143,950
Investment Earnings 576,823 400,000 350,000 350,000
Other Revenue 327,893 314,600 356,150 376,000
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Transfer-In From Community Enhancement Fund
Transfer-In From Urban Renewal Authority
Transfer-In From Capital Projects Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government
Community Development
Public Safety
Public Works
Recreation and Culture
Total Operating Expenditures
Contingency
Other Uses
Transfers-Out to Town Center West Maintenance
Transfers-Out to Avon Urban Renewal Authority
Transfers-Out to Faciilities Reserve Fund
Transfers-Out to Debt Service
Transfers-Out to Transit
Transfers-Out to Fleet Maintenance
Total Other Uses
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
13,808,790 13,490,770 13,389,641 13,551,011
1,500 1,500 1,500
61,800 40,000 40,000 60,000
170,000
249,561 308,314 308,314 317,563
311,361 349,814 519,814 379,063
14,120,151 $ 13,840,584 $ 13,909,455 $ 13,930,074
2,995,920 $2,397,295 $2,546,608 $2,473,534
823,902 749,792 728,190 672,111
2,628,330 2,593,732 2,632,899 2,564,147
3,596,509 3,600,823 3,584,676 3,528,213
2,579,779 2,519,644 2,510,199 2,580,331
12,624,440 11,861,286 12,002,572 11,818,336
45,000 65,000
50,000 20,000
72,917 72,917 72,917 77,702
587,988 604,926 604,926 601,875
1,473,000 1,425,000 1,290,000 1,350,000
160,000 85,000 85,000 85,000
2,388,905 2,272,843 2,052,843 2,114,577
15,013,345 14,134,129 14,055,415 13,932,913
893,194)293,545)145,960)2,839)
7,295,426 6,402,232 6,402,232 6,256,272
6,402,232 $ 6,108,688 $ 6,256,272 $ 6,253,433
Section I, Page D-1
MUNICIPAL SERVICES
General Fund
2010 OPERATING REVENUES
Investment Earnings Other Revenue
2.58% 2.77 /o
Fines and Forfeitures
1.06%
Charges for Services
14.75%
Intergovernmental J •
J
6.64%
Licenses and Permits Taxes1.61%70.57%
2010 OPERATING EXPENDITURES
General Government
Recreation and Culture 20.93%
21.83%
Community Development
5.69%
Public Works Public Safety
29.85% 21.70%
Section I, Page D-2
MUNICIPAL SERVICES
General Fund
2010 TAXES
Payments In-Lieu-Of Sales
Tax Franchise Fees
Other
0.47%
6.84% 4.18%
Accommodation Tax
7.09% General Property Tax
23.02%
Specific
Ownership
Tax
Utility Tax --- 1.55%
1.57% j
Sales Tax
55.15%
Original or
Prev. Amend.
Actual Budget
2008 2009
TAXES
General Property Tax
Specific Ownership Tax
Sales Tax
Utility Tax
Accommodation Tax
Other
Payments In-Lieu-Of Sales Tax
Franchise Fees
Final
Revised Proposed
Budget Budget
2009 2010
1,999,630 $ 2,049,849 $ 2,056,449 $ 2,201,965
160,180 165,000 150,000 160,000
5,732,818 5,259,527 5,259,527 5,274,195
153,842 164,195 150,000 150,000
529,675 541,216 557,103 677,738
113,507 37,500 33,500 45,000
465,114 691,168 677,792 654,590
396,602 457,079 400,000 400,000
TOTAL TAXES $ 9,551,368 $ 9,365,534 $ 9,284,371 $ 9,563,488
Section I, Page D-3
MUNICIPAL SERVICES
General Fund
2010 OPERATING EXPENDITURES
By Object Class
Capital
Debt Outlay
1 82%
Service
Other 1.10%
Operating
Costs
Contracted
Services
11.30%
Personnel
Commodities Personnel Services
6.09% 63.18%
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 1,419,403 70,405 479,386 477,601 17,239 9,500 2,473,534
Community Development 598,429 18,850 20,062 33,170 1,600 672,111
Public Safety 1,962,807 90,081 32,425 467,634 11,200 2,564,147
Public Works 1,815,977 368,302 460,544 650,119 170,321 62,950 3,528,213
Recreation and Culture 1,669,689 172,456 320,937 416,249 1,000 2,580,331
TOTAL OPERATING
EXPENDITURES 7,466,305 720,094 1,313,354 2,044,773 187,560 86,250 S 11,818.336
Section I, Page D-4
MUNICIPAL SERVICES
General Fund
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Taxes:
51101 General Property Tax 1,996,660 2,047,299 $2,047,299 2,196,915
51102 General Property Tax - Delinquent Collections 67 50 650 50
51103 General Property Tax - Interest 2,903 2,500 8,500 5,000
51201 Specific Ownership Tax 160,180 165,000 150,000 160,000
51301 Sales Tax 5,732,818 5,259,527 5,259,527 5,274,195
51302 Utility Tax 153,842 164,195 150,000 150,000
51303 Accommodation Tax 529,675 541,216 557,103 677,738
51304 Penalties and Interest 22,268 17,500 25,000 25,000
51305 Sales Tax Audit Assessments 91,239 20,000 8,500 20,000
51306 Payments In-Lieu-Of Sales Tax 465,114 691,168 677,792 654,590
51402 Franchise Fees 396,602 457,079 400,000 400,000
51000 Total Taxes 9,551,368 9,365,534 9,284,371 9,563,488
Licenses and Permits:
52101 Liquor Licenses 6,808 5,500 8,000 8,000
52102 Business Licenses 20,764 20,000 22,000 22,000
52103 Contractor's Licenses 15,109 18,000 13,500 13,500
52201 Building Permits 181,467 150,000 150,000 150,000
52205 Road Cut Permits 21,645 10,000 25,000 25,000
52206 Other Licenses and Permits 100 100 100
52000 Total Licenses and Permits
Intergovernmental:
Federal Grants:
53105 School Resource Officer Grant
53199 Other Federal Grants
State Grants
53204 LEAF Grant
53299 Other
Local Government/Other Agency
53402 Eagle County - Ironkids
53402 Eagle County - Brightstart Grant
Subtotal: Grants
State/County Shared Revenue:
53301 Conservation Trust
53302 Motor Vehicle Registration
53303 Highway User's Tax
53304 Cigarette Tax
53305 County Sales Tax
53306 Road & Bridge Fund
53308 State Severance Tax
Subtotal: Shared Revenue
245,793 203,600 218,600 218,600
12,636 - -
13,500 43,904
5,962 - 20,000
2,975 16,628 -
10,000 -
3,479 3,149
21,573 30,128 77,383 3,149
66,108 75,000 70,000 70,000
23,244 24,000 23,000 23,000
160,549 155,634 182,642 184,999
53,704 55,000 54,000 54,000
400,123 380,000 360,000 360,000
181,151 185,000 185,000 200,000
5,871 10,000 5,000 5,000
890,750 884,634 879,642 896,999
53000 Total Intergovernmental 912,323 914,762 957,025 900,148
Section I, Page D-5
MUNICIPAL SERVICES
General Fund
Account
Number escription
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Charges for Services:
General Government:
54101 Sales of Map and Publications 60 250 250 250
54102 Photocopying Charges 1,232 1,500 1,500 750
54103 License Hearing Fees 100 100 100
54104 Other Fees and Charges 2,701 2,500 2,500 2,500
54201 Plan Check Fees 88,967 90,000 90,000 80,000
54202 Subdivision Review Fees 9,874 35,000 35,000 5,000
54203 Design Review Fees 34,585 35,000 25,000 25,000
54204 Animal Control Fees 1,120 2,000 2,000 2,000
54205 Abatement Services 5,353 100 5,500 30,000
54206 Impact Fee Administration Fees 511 6,000 1,000 1,500
54301 Police Reports 1,236 2,500 2,500 2,500
54302 Police Extra Duty 15,334 20,000 20,000 20,000
54303 Fingerprinting Fees 3,896 4,000 4,000 4,000
54304 VIN Inspection Fees 14,665 25,000 15,000 15,000
54305 False Alarm Fees/Misc Police Dept Fees 7,562 5,000 5,000 5,000
54306 National Night Out 500 2,300 500
54399 DUI Reimbursement 1,574 3,000 3,000 3,000
54453 Village at (Avon) Municipal Services 465,808 580,881 580,881 506,448
Subtotal: General Govern.654,478 813,331 795,531 703,548
Recreation Facility:
54601 Admission Fees 942,252 920,000 $900,000 900,000
54602 Program Fees 40,951 42,860 42,860 42,182
54603 Rentals 4,265 4,620 2,000 2,000
54604 Merchandise Sales 15,118 21,884 12,000 13,000
54605 Childcare 9,835 10,000 9,000 9,000
54606 Rec Center Services 18,646 20,000 15,000 18,000
54607 Fitness Program Revenues 29,747 33,029 30,000 30,000
54608 Locker Rental 398 300
Other Recreation:
54651 Adult Program Revenues 14,825 16,685 10,000 12,441
54652 Cabin Equipment Rentals 35,173 35,675 30,000 30,000
54653 Athletic Field Rentals 4,340 3,760 6,700 6,700
54654 Cabin Concessions 6,681 6,579 5,500 5,500
54655 Youth Program Revenues 180,213 154,101 144,454 144,454
54676 Sponsorships 91,250 60,000 63,000 63,000
54678 Event Fees 14,893 16,000 19,000 19,000
Subtotal: Recreation 1,408,587 1,345,493 1,289,514 1,295,277
54000 Total Charges for Services 2,063,065 2,158,824 2,085,045 1,998,825
Section I, Page D-6
MUNICIPAL SERVICES
General Fund
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Fines and Forfeitures:
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeitures
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55000 Total Fines and Forfeitures
67,960 68,000 73,000 75,000
33,734 38,000 38,000 40,000
6,650 8,000 8,000 9,000
3,500 3,500 3,750
6,483 5,500 5,500 5,750
150 150 150
8,300 300 300 300
1,000 1,000 1,000
8,398 9,000 9,000 9,000
131,525 133,450 138,450 143,950
Investment Earnings:
57101 Interest
57000 Total Investment Earnings
Other Revenues:
58101 Recreational Amenity Fees
58109 Bond Issuance Fees
58201 Lease of Town-Owned Property
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
50000 TOTAL REVENUES
576,823 400,000 350,000 350,000
576,823 400,000 350,000 350,000
142,169 141,600 155,000 175,000
11,282 11,000 11,150 11,000
28,029 62,000 50,000 50,000
146,413 100,000 140,000 140,000
327,893 314,600 356,150 376,000
13,808,790 $13,490,770 $13,389,641 $13,551,011
Section I, Page D-7
MUNICIPAL SERVICES
General Fund
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed
Dept./Div. Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
General Government:
Legislative:
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
115 Town Clerk
Total Legislative
Judicial:
121 Municipal Court
Executive:
131 Town Manager
132 Human Resources
133 Community Relations
Total Executive
255,049 $129,657 $129,657 $122,693
11,123 15,792 15,792 15,805
239,124 200,000 325,000 250,000
98,166 89,062 89,129 89,196
603,462 434,511 559,578 477,694
126,961 128,150 128,150 126,649
224,238 219,132 219,132 227,673
224,187 201,271 201,322 201,309
209,129 238,818 239,004 189,339
657,554 659,221 659,458 618,321
Finance Department:
141 Finance 589,186 622,691 622,691 654,839
143 Information Systems 262,758 275,812 276,309 284,461
149 Nondepartmental 755,999 276,910 300,422 311,570
Total Financial Administration 1,607,943 1,175,413 1,199,422 1,250,870
Total General Government 2,995,920 2,397,295 2,546,608 2,473,534
Community Development:
211 Administration 186,370 177,702 150,100 179,116
212 Planning 346,118 353,276 353,276 345,609
213 Building Inspection 291,414 218,814 224,814 147,386
Total Community Development 823,902 749,792 728,190 672,111
Police Department:
311 Administration 444,589 463,808 465,896 472,217
312 Patrol 2,054,902 2,014,552 2,051,631 1,978,741
313 Investigations 128,839 115,372 115,372 113,189
Total Police 2,628,330 2,593,732 2,632,899 2,564,147
Section I, Page D-8
MUNICIPAL SERVICES
General Fund
Dept./Div.
Number Description
Public Works:
411 Administration
412 Engineering
413 Roads and Streets
414 Facilities Maintenance
415 Parks
Total Public Works
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
116,742 103,558 103,558 142,345
439,112 417,370 417,370 403,621
1,728,440 1,695,700 1,658,554 1,677,889
419,555 498,787 498,786 492,689
892,660 885,408 906,408 811,669
3,596,509 3,600,823 3,584,676 3,528,213
Recreation and Culture:
513 Special Events 305,843 350,285 359,526 358,076
514 Administration 382,372 368,610 367,834 376,844
515 Adult Programs 41,075 35,309 33,982 36,196
516 Aquatics 456,622 430,796 442,316 438,227
517 Childcare 39,125 54,571 49,415 53,843
518 Fitness 131,752 126,707 118,961 122,935
519 Front Desk 227,755 258,651 223,651 257,700
520 Maintenance 795,462 717,496 733,220 750,169
521 Youth Programs 156,477 124,525 135,319 129,100
522 Cabin 43,296 52,694 45,975 57,241
Total Recreation and Culture 2,579,779 2,519,644 2,510,199 2,580,331
TOTAL OPERATING
EXPENDITURES $ 12,624,440 $ 11,861,286 $ 12,002,572 $ 11,818,336
Section I, Page D-9
MUNICIPAL SERVICES
General Fund
Dept./Purchased &Other
Div.Personnel Contracted Operating
Number Description Services Commodities Services Costs
General Government:
Legislative:
111 Town Council 91,215 1,500 29,978 $
112 Boards and Commissions 13,305 2,500
113 Town Attorney 250,000
115 Town Clerk 73,260 3,500 2,000 10,436
Total Legislative 177,780 3,500 253,500 42,914
Judicial:
121 Municipal Court 97,989 1,700 26,300 660
Executive:
131 Town Manager 207,729 200 5,000 14,744
132 Human Resources 171,259 3,050 6,550 19,350
133 Community Relations 55,607 75 15,077 118,580
Total Executive 434,595 3,325 26,627 152,674
Administration:
Debt Capital
Service Outlay Total
122,693
15,805
250,000
89,196
477,694
126,649
227,673
1,100 201,309
189,339
1,100 618,321
141 Finance Department 536,785 7,005 91,175 11,474 8,400 654,839
143 Information Systems 172,254 38,375 42,816 31,016 -284,461
149 Nondepartmental 16,500 38,968 238,863 17,239 311,570
Total Administration 709,039 61,880 172,959 281,353 17,239 8,400 1,250,870
Total General Government 1,419,403 70,405 479,386 477,601 17,239 9,500 2,473,534
Community Development:
211 Administration 146,490 12,300 13,062 7,264
212 Planning 329,273 2,750 500 11,486
213 Building Inspection 122,666 3,800 6,500 14,420
Total Community Development 598,429 18,850 20,062 33,170
Public Safety:
Police Department:
311 Administration 409,866 10,766 27,725 21,660
312 Patrol 1,452,694 73,847 3,500 439,700
313 Investigations 100,247 5,468 1,200 6,274
Total Public Safety 1,962,807 90,081 32,425 467,634
179,116
1,600 345,609
147,386
1,600 672,111
2,200 472,217
9,000 1,978,741
113,189
11,200 2,564,147
Section I, Page D-10
MUNICIPAL SERVICES
General Fund
Dept./
Div.
Number Description
Public Works
411 Administration
412 Engineering
413 Roads and Streets
414 Facility Maintenance
415 Parks
Total Public Works
Recreation and Culture:
513 Special Events
514 Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
520 Maintenance
521 Youth Programs
522 Cabin
Total Parks and Recreation
TOTAL OPERATING
EXPENDITURES
Purchased & Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
102,125 4,925 19,300 11,445 4,550 142,345
341,562 8,462 31,926 16,371 -5,300 403,621
617,961 217,820 300,358 373,887 165,663 2,200 1,677,889
246,697 28,577 65,870 101,145 -50,400 492,689
507,632 108,518 43,090 147,271 4,658 500 811,669
1,815,977 368,302 460,544 650,119 170,321 62,950 3,528,213
131,816 20,980 174,190 30,090 1,000 358,076
283,758 8,700 22,686 61,700 376,844
30,796 5,100 300 36,196
373,612 32,050 200 32,365 438,227
51,778 1,500 565 53,843
86,358 4,500 1,400 30,677 122,935
212,851 21,350 1,000 22,499 257,700
340,951 60,227 119,511 229,480 750,169
109,536 11,749 650 7,165 129,100
48,233 6,300 1,000 1,708 57,241
1,669,689 172,456 320,937 416,249 1,000 2,580,331
7,466,305 $ 720,094 $ 1,313,354 $ 2,044,773 $ 187,560 $ 86,250 $ 11,818,336
Section I, Page D-11
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page D-12
MUNICIPAL SERVICES
Town Center !Nest Maintenance Fund #21
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund 45,000 65,000
Transfers In - Urban Renewal Authority 65,000 230,000
TOTAL REVENUES 45,000 65,000 65,000 230,000
EXPENDITURES
Public Works:
Main Street Maintenance 73,237 62,139 61,761 227,395
Total Operating Expenditures 73,237 62,139 61,761 227,395
TOTAL EXPENDITURES 73,237 62,139 61,761 227,395
NET SOURCE (USE) OF FUNDS 28,237)2,861 3,239 2,605
FUND BALANCES, Beginning of Year 79,233 1,558 50,996 54,235
FUND BALANCES, End of Year 50,996 $4,419 $54,235 $56,840
Section II, Page 1
AVON URBAN RENEWAL AUTHORITY
Summary
FUND SUMMARY
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Taxes
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources
Bond Proceeds
Transfers In - TOA General Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Current:
129,982 519,365 590,796 $945,366
468,766 36,983 36,983 13,813
2,101
600,849 556,348 627,779 959,179
25,000,000 7,200,000 7,200,000
50,000 20,000
25,050,000 7,220,000 7,200,000
25,650,849 7,776,348 7,827,779 959,179
General Government 42,936 21,600 21,600 5,550
Capital Improvements 5,079,241 245,368 245,368
Debt Service:
Principal 25,125,000 25,125,000 250,000
Interest 658,445 494,794 494,794 300,688
Fiscal Charges 125,299 25,000 25,000 9,453
Bond Issuance Costs 280,734 139,000 139,000
Other Uses
Transfers Out - General Fund - - 170,000 -
Transfers Out - Town Center West Mtc. Fund - - 65,000 230,000
Transfers Out - TOA Capital Projects Fund 226,028 - 270,000 -
TOTAL EXPENDITURES 6,412,683 26,050,762 26,555,762 795,691
NET SOURCE (USE) OF FUNDS 19,238,166 18,274,414)18,727,983)163,488
FUND BALANCES, Beginning of Year 2,113)19,236,053 19,236,053 508,070
FUND BALANCES, End of Year $ 19,236,053 $ 961,639 $ 508,070 $ 671,558
Section II, Page 2
Function: General Government/Financial #140
Department: Finance #140
Program: Avon Urban Renewal Authority #148
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63101 Legal Services
63199 Other Professional Services
63203 Printing and Reproduction
63000 Total Contract Services
Other Operating Costs:
64101 Travel and Conference
64201 Telephone
64901 Advertising/Legal
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
17,925 10,000 10,000 2,500 75.00%
24,684 10,000 10,000 2,500 75.00%
1,000 1,000 250 75.00%
42,609 21,000 21,000 5,250 75.00%
206 N/A
121 100 100 50 50.00%
500 500 250 50.00%
327 600 600 300 50.00%
42,936 $21,600 $21,600 $5,550 74.31%
Section II, Page 3
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Finance and Information Systems
Program: Avon Urban Renewal Authority
Account 2010
Number Account Name Budget Justification
63101 Legal Services 2,500 AURA General Counsel Services 2,500
Financial Modeling Services 1,500
63199 Other Professional Services 2,500 Other Professional Services - East Avon 1,000
63230 Printing and Reproduction 250 Printing 250
63000 Total Contract Services 5,250
64201 Telephone 50 Conference Calls 50
64901 Advertising and Legal 250 Legal Notices 250
64000 Total Other Operating Costs 300
Section II, Page 4
AVON URBAN RENEWAL AUTHORITY
Debt Service Fund
Fund Summa
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
DEBT SERVICE
930 Series 2008, TIF Revenue Bonds:
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65106 Letter of Credit Fees
65107 Remarketing Fees
60000 Sub-total
931 Series 2009, Vectra Bank Loan:
64303 Treasurer Fees
65101 Principal
65102 Interest
65104 Bond Issuance Costs
60000 Sub-total
60000 TOTAL DEBT SERVICE
25,000,000 25,000,000
658,445 339,244 339,244 -
53,947 25,000 25,000 -
280,734 - - -
49,579 - - -
21,773 - - -
1,064,478 25,364,244 25,364,244 -
9,453
125,000 125,000 250,000
155,550 155,550 300,688
139,000 139,000
419,550 419,550 560,141
1,064,478 25,783,794 25,783,794 560,141
Section II, Page 5
AVON URBAN RENEWAL AUTHORITY
Capital Projects Fund
CIP' Projects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32012 Lake Street Realignment Design $ -
32013 Lake Street Construction 4,129,891
32014 Main Street Design 949,350
32015 Main Street Easements -
32016 Main Street Construction -
32017 Benchmark Road Design -
87,804 87,804
157,564 157,564
Total Capital Improvement Projects $ 5,079,241 $ 245,368 $ 245,368 $
Section II, Page 6
MUNICIPAL SERVICES
Community Enhancement Fund #23
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Other Revenue 74,585 60,000 65,000 65,000
Total Operating Revenues 74,585 60,000 65,000 65,000
Other Sources
Transfers In - General Fund
TOTAL REVENUES 74,585 60,000 65,000 65,000
EXPENDITURES
Public Works:
Community Enhancement 120
Total Operating Expenditures 120
Other Uses
Transfers Out - General Fund 61,800 40,000 40,000 60,000
Transfers Out - Capital Projects Fund 220,000
Transfers Out - Fleet Maintenance Fund 20,000 20,000
TOTAL EXPENDITURES 61,920 60,000 60,000 280,000
NET SOURCE (USE) OF FUNDS 12,665 5,000 215,000)
FUND BALANCES, Beginning of Year 336,217 348,882 348,882 353,882
FUND BALANCES, End of Year 348,882 348,882 353,882 138,882
Section II, Page 7
MUNICIPAL SERVICES
Community Enhancement Fund #23
Revenue Detail
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Other Revenues:
58106 Community Enhancement Fees $ 74,585 $ 60,000 $ 65,000 $ 65,000
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
74,585 60,000 65,000 65,000
74,585 $ 60,000 $ 65,000 S 65,000
Section II, Page 8
MUNICIPAL SERVICES
Water Fund) x#24
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Charges for Services
Investment Earnings
Other Revenues
Total Operating Revenues
Other Sources
TOTAL REVENUES
EXPENDITURES
Water Utilities
Total Operating Expenditures
Other Uses
521,791 $ 174,000 $ 184,000 $ 165,000
1,292 - - -
523,083 174,000 184,000 165,000
523,083 174,000 184,000 165,000
55,883 83,653 95,153 105,884
55,883 83,653 95,153 105,884
Transfers Out - Capital Projects Fund 44,373 819,379 428,821 425,000
TOTAL EXPENDITURES 100,256 903,032 523,974 530,884
NET SOURCE (USE) OF FUNDS 422,827 729,032)339,974)365,884)
FUND BALANCES, Beginning of Year 2,072,320 2,337,589 2,495,147 2,155,173
FUND BALANCES, End of Year 2,495,147 1,608,557 2,155,173 1,789,289
Section II, Page 9
MUNICIPAL SERVICES
Water Fund #24
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Charges for Services:
54401 Sales of Water $ 143,559 $ 134,000 $ 144,000 $ 145,000
54402 Tap Fees 327,466 40,000 40,000 20,000
54404 Tap Fees - Mountain Star 45,566 - - -
54405 Tap Fees - Village at (Avon) 5,200 - - -
54000 Total Charges for Services 521,791 174,000 184,000 165,000
57101 Investment Earnings - - - -
Other Revenues:
58999 Nonclassified Revenues 1,292 - - -
58000 Total Other Revenues 1,292 - - -
50000 TOTAL REVENUES $ 523,083 $ 174,000 $ 184,000 $ 165,000
Section II, Page 10
MUNICIPAL SERVICES
Affordable Dousing Fund #25
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund
Transfers In - Capital Projects Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government:
Affordable Housing 99,325 99,325 1,700
Total Operating Expenditures 99,325 99,325 1,700
TOTAL EXPENDITURES 99,325 99,325 1,700
NET SOURCE (USE) OF FUNDS 99,325)99,325)1,700)
FUND BALANCES, Beginning of Year 751,000 751,000 751,000 651,675
FUND BALANCES, End of Year 751,000 651,675 651.675 S 649.975
Section II, Page 11
MUNICIPAL SERVICES
Facilities Reserve Fund! ##26
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund 72,917 72,917 72,917 77,702
TOTAL REVENUES 72,917 72,917 72,917 77,702
EXPENDITURES
Public Works:
Facilities Maintenance 33,500 33,500 37,333
Total Operating Expenditures 33,500 33,500 37,333
Other Uses
Transfers Out - Capital Projects Fund 100,000
TOTAL EXPENDITURES 33,500 33,500 137,333
NET SOURCE (USE) OF FUNDS 72,917 39,417 39,417 59,631)
FUND BALANCES, Beginning of Year 400,917 473,834 473,834 513,251
FUND BALANCES, End of Year 473,834 513,251 S -----5,13,251 S 453,620
Section II, Page 12
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Account
Number Description
Other Revenues:
58999 Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
72,917 72,917 72,917 77,702
72,917 72,917 72,917 77,702
72,917 $72,917 $72,917 $77,702
Section II, Page 13
MUNICIPAL SERVICES
Debt Service Fund #31
Account
Number Description
REVENUES
Taxes:
51101 General Property Taxes
51102 Property Tax - Delinquent
51103 Property Tax - Interest & Penalties
51000 Total Taxes
Investment Earnings:
57101 Investment Earnings
Other Sources:
59201 Transfers-In from General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
EXPENDITURES
Debt Service:
916 Series 1996, G.O. Refunding Bonds:
65101 Principal
65102 Interest
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal
65102 Interest
923 Series 1998, Certificates of Participation
65101 Principal
65102 Interest
922 Series 2004, G.O. Refunding Bonds
65101 Principal
65102 Interest
911
64303 County Treasurer Fees
65103 Fiscal Agent Fees
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
718,990 545,360 $545,360 548,300
25
1,075
720,090 545,360 545,360 548,300
16,448 13,750 13,750 11,000
587,988 604,926 604,926 601,875
587,988 604,926 604,926 601,875
1,324,526 1,164, 036 1,164, ,164,036 1,161,175
515,000 90,000 90,000
31,550 4,770 4,770
350,000 370,000 370,000 380,000
123,165 108,815 108,815 93,275
82,500 86,250 86,250 90,000
57,323 53,611 53,611 49,600
40,000 305,000 305,000 410,000
128,073 128,073 128,073 120,723
14,422
3,100
11,017
6,500
11,017
6,500
11,077
6,500
1,345,133 1,164, 036 1,164, 036 1,161,175
20,607)
657,106 657,106 636,499 636,499
636,499 $657,106 $636,499 $636,499
Section II, Page 14
MUNICIPAL SERVICES
AMD Debt Service Fund #33
Fund Summa
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
REVENUES
Taxes:
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Property Tax - Interest & Penalties
51000 Total Taxes
Investment Earnings:
57101 Interest
50000 TOTAL REVENUES
EXPENDITURES AND OTHER USES
Debt Service:
913 Series 2001, G.O. Refunding Bonds:
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
64303 County Treasurer Fees
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
489,961 $ 489,558 $ 489,558 $ 484,208
23 - - -
789 - - -
490,773 489,558 489,558 484,208
490,773 489,558 489,558 484,208
420,000 440,000 440,000 455,000
49,860 32,723 32,723 14,385
150 2,000 2,000 150
14,751 14,835 14,835 14,673
484,761 489,558 489,558 484,208
6,012
FUND BALANCES, Beginning of Year 56,969 62,981 62,981 62,981
FUND BALANCES, End of Year 62,981 $62,981 $62,981 $62,981
Section II, Page 15
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Taxes 40,000 40,000 40,364
Intergovernmental 304,074 293,600
Charges for Services 641,166 9,900 9,900
Other Revenues 28,350 5,651
Total Operating Revenues 973,590 49,900 55,551 333,964
Other Sources
Sale of Fixed Assets 8,860 - - -
Transfers In from General Fund - Operating 1,396,981 1,425,000 1,290,000 1,350,000
Transfers In from General Fund - Capital 76,019 - - -
Total Other Sources 1,481,860 1,425,000 1,290,000 1,350,000
TOTAL REVENUES 2,455,450 1,474,900 1,345,551 1,683,964
EXPENDITURES
Transportation 2,383,023 1,471, 528 1,339,771 2,125, 018
TOTAL EXPENDITURES 2,383,023 1,471,528 1,339,771 2,125,018
NET SOURCE (USE) OF FUNDS 72,427 3,372 5,780 (441,054)
FUND BALANCES, Beginning of Year 393,681 466,108 466,108 471,888
FUND BALANCES, End of Year 466,108 $469,480 $471,888 $30,834
Section II, Page 16
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Taxes:
Property Taxes
51101 Gates GID
51000 Total Taxes
Intergovernmental:
Federal Grants:
53104 FTA Grant
53000 Total Intergovernmental
Charges for Services:
Transportation:
54501 Beaver Creek Bus System
54502 Charter
Employee Housing:
54551 Rental Revenues - Employees
54553 Rental Revenues - Maintenance Charge
54555 Rental Revenues - Nonemployees
54000 Total Charges for Services
Other Revenues:
58108 Finance Charges
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
40,000 40,000 40,364
40,000 40,000 40,364
304,074 - - 293,600
304,074 - - 293,600
548,641 - - -
38,031 - - -
19,961 9,900 9,900 -
550 - - -
33,983 - - -
641,166 9,900 9,900 -
7 - - -
28,343 - 5,651 -
28,350 - 5,651 -
Other Sources:
59101 Sale of Fixed Assets
59201 Transfers In from General Fund - Operating
59201 Transfers In from General Fund - Capital
59000 Total Other Sources
50000 TOTAL REVENUES
8,860 - - -
1,396,981 1,425,000 1,290,000 1,350,000
76,019 - - -
1,481,860 1,425,000 1,290,000 1,350,000
2,455,450 $ 1,474,900 $ 1,345,551 $ 1,683,964
Section II, Page 17
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
REVENUES
Charges for Services
Other Revenue
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Transfers In
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Public Works:
Fleet Maintenance
Washbay
2,397,487 $ 2,551,572 $ 2,601,572 $ 2,601,572
17,121 - 16,493 -
2,414,608 2,551,572 2,618,065 2,601,572
23,000 - -
160,000 85,000 105,000 85,000
160,000 108,000 105,000 85,000
2,574,608 2,659,572 2,723,065 2,686,572
2,422,508 2,537,870 2,529,936 2,522,953
50,496 109,595 109,595 109,595
TOTAL EXPENDITURES 2,473,004 2,647,465 2,639,531 2,632,548
NET SOURCE (USE) OF FUNDS 101,604 12,107 83,534 54,024
FUND BALANCES, Beginning of Year 490,101 591,705 591,705 675,239
FUND BALANCES, End of Year $ 591,705 $ 603,812 $ 675,239 $ 729,263
Section II, Page 18
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Revenue Summa
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 1,651,158 1,811,367 1,811,367 1,811,367
54901 Departmental Fleet Maintenance Chrgs 569,820 577,360 577,360 577,360
54902 Wash Bay Charges 69,657 57,561 107,561 107,561
54903 Sales of Fuel 106,852 105,284 105,284 105,284
54000 Total Charges for Services 2,397,487 2,551,572 2,601,572 2,601,572
Other Revenues:
58108 Finance Charges
58205 Insurance Reimbursements
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59101 Sales of Fixed Assets
1,856 - -
5,828 - 16,008
9,437 - 485
17,121 - 16,493
59201 Transfers In - General Fund 160,000 85,000 85,000 85,000
59201 Transfers In - Community Enhancement 20,000 -
59303 Capital Lease Proceeds 23,000
59000 Total Other Sources 160,000 108,000 105,000 85,000
50000 TOTAL REVENUES,2,574,608 $ 2,659,572 2,723,065 $ 2,686,572
Section II, Page 19
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Revenue Detail
Account
Number Description
Charges for Services:
3rd Party Fleet Maintenance Charges
54806 Beaver Creek Transit
54806 Vail Resorts Dial-a-Ride
54806 Beaver Creek Maintenance
54806 Smith Creek Maintenance
54806 Eagle County Transit
54806 Eagle River Fire Protection District
54806 Eagle County Ambulance District
54806 Eagle River Water & Sanitation District
54806 Town of Minturn
54806 Town of Redcliff
54806 Vail Valley Foundation
54806 Greater Eagle Fire Protection District
54806 Western Eagle County Ambulance Dist
54806 ECHMT
54806 Gypsum Fire District
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
411,383 $434,529 $434,529 $434,529
711,690 751,733 751,733 751,733
86,204 91,055 91,055 91,055
70,735 74,715 74,715 74,715
8,128 8,585 8,585 8,585
99,607 105,211 105,211 105,211
54,825 57,910 57,910 57,910
162,706 171,860 171,860 171,860
11,070 11,693 11,693 11,693
3,277 3,461 3,461 3,461
3,608 3,811 3,811 3,811
3,164 40,000 40,000 40,000
23,336 24,649 24,649 24,649
1,425 1,505 1,505 1,505
30,650 30,650 30,650
54806 Total
Departmental Fleet Maintenance Charges
54901 Administration - Nondepartmental
54901 IT
54901 Comm Dev - Building Inspection
54901 Police - Administration
54901 Police - Patrol
54901 Police - Investigations
54901 Engineering
54901 Public Works - Admin
54901 Public Works - Roads and Streets
54901 Public Works - Facilities Maintenance
54901 Public Works - Parks
54901 Recreation - Administration
54901 Transit - Operations
54901 Fleet Maintenance
54901 Equipment Replacement Fund
1,651,158 1,811,367 1,811,367 1,811,367
3,483 3,658 3,658 3,658
2,351 2,469 2,469 2,469
4,655 4,889 4,889 4,889
57,509 60,400 60,400 60,400
1,703 1,789 1,789 1,789
6,013 5,208 5,208 5,208
1,046 1,099 1,099 1,099
206,615 207,003 207,003 207,003
7,701 8,088 8,088 8,088
85,511 79,810 79,810 79,810
2,784 2,924 2,924 2,924
169,615 178,142 178,142 178,142
14,025 14,730 14,730 14,730
6,809 7,151 7,151 7,151
54901 Total 569,820 577,360 577,360 577,360
Section II, Page 20
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Rev enue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2008 2009 2009 2010
Charges for Services - Continued:
Washbay Charges:
54902 Administration 936 1,040 1,040 1,040
54902 IT 520 520 520
54902 Comm Dev - Building Inspection 936 1,040 1,040 1,040
54902 Police - Administration 530 520 520 520
54902 Police - Patrol 4,680 6,240 6,240 6,240
54902 Police - Investigations 468 520 520 520
54902 Public Works - Engineering 936 1,040 1,040 1,040
54902 Public Works - Roads and Streets 7,008 7,654 7,654 7,654
54902 Public Works - Facilities Maintenance 936 1,560 1,560 1,560
54902 Public Works - Parks 5,988 6,574 6,574 6,574
54902 Recreation - Administration 1,644 1,560 1,560 1,560
54902 Transit - Operations 14,883 15,983 15,983 15,983
54902 Fleet Maintenance 1,404 1,560 1,560 1,560
54902 ECO 11,750 11,750 11,750
54902 Beaver Creek Bus System 29,308 50,000 50,000
54902 Total 69,657 57,561 107,561 107,561
Section II, Page 21
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Fund Summary
REVENUES
Charges for Services
Other Revenues
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Machinery and Equipment
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
622,388 394,709 369,318 369,319
26,958
649,346 394,709 369,318 369,319
29,241 15,000 15,000 15,000_
29,241 15,000 15,000 15,000_
678,587 409,709 384,318 384,319
271,071 167,000 424,000 206,100
339,712 82,700 82,395 112,717
47,058 35,401 35,401 92,798
5,595 36,990 36,990 -
663,436 322,091 578,786 411,615
15,151 87,618 (194,469) (27,296)
1,700,234 1,715,385 1,715,385 1,520,917
FUND BALANCES, End of Year $ 1,715,385 $ 1,803,003 $ 1,520,917 $ 1,493,621
Section II, Page 22
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Account
Number Description
Charges for Services:
Equipment Rental Charges
54904 Town Clerk
54904 Town Manager
54904 Finance
54904 Information Systems
54904 Nondepartmental
54904 Comm Dev - Administration
54904 Comm Dev - Planning
54904 Comm Dev - Building Inspection
54904 Police - Administration
54904 Police - Patrol
54904 Police - Investigations
54904 Engineering
54904 Public Works - Administration
54904 Public Works - Roads and Streets
54904 Public Works - Facilities Maintenance
54904 Public Works - Parks
54904 Town Center West
54904 Transit
54904 Fleet Maintenance
54904 Recreation - Special Events
54904 Recreation - Administration
54904 Recreation - Aquatics
54904 Recreation - Fitness
54904 Recreation - Front Desk
54904 Recreation - Maintenance
54904 Recreation - Cabin
54000 Total Charges for Services
Other Revenues:
58205 Insurance Reimbursements
Other Sources:
59101 Sale of Fixed Assets
59000 Total Other Sources
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2008 2009 2009 2010
673 $336 $336 $336
706 244 244 244
598 298 298 299
54,655 24,801 24,801 24,801
6,017 3,305 6,611 6,611
1,932 294 294 294
236 236 236
5,948 2,974 2,974 2,974
7,400 4,435 4,435 4,435
126,678 73,933 73,933 73,933
8,752 4,375 4,375 4,376
3,301 3,847 3,848 3,848
1,200 600 600 600
142,418 106,802 78,105 78,105
2,400 1,800 1,800 1,800
89,191 50,545 50,545 45,491
5,055
9,085 3,343 3,343 3,343
10,551 5,276 5,276 5,276
4,612 2,765 2,765 2,765
8,143 4,148 4,148 4,148
35,373 29,315 29,315 29,315
47,250 29,427 29,427 29,427
854 427 427 427
52,494 39,476 39,476 39,476
2,157 1,707 1,708 1,708
622,388 394,709 369,318 369,319
26,958 - -
29,241 15,000 15,000 15,000
29,241 15,000 15,000 15,000
50000 TOTAL REVENUES $ 678,587 $ 409,709 $ 384,318 $ 384,319
Section II, Page 23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: N/A
Program: Fleet and Heavy Equipment #811
Account 2010
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Public Works - Parks:
Club Car / Gator (2), Replacements
for Units #276 and 278 22,600
John Deere Tractor, Replacement
66499 Other Machinery and Equipment 57,600 for Unit #117 35,000
Police Dept - Patrol:
Chevrolet Tahoes (3), Replacement
for Units #324, #326, and #328 $ 105,000
Mobile Radios 13,500
Public Works - Parks
66501 Automobiles and Light Duty Trucks 148,500 4X4 Pickup Replacement for Unit #53 30,000
66502 Heavy Trucks and Moving Equipment
66000 Total Capital Outlay 206,100
Section II, Page 24
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: N/A
Program: Recreation Equipment #812
Account 2010
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Recreation Center
Aquatics:
Replacement of Feature/Recirc. Pumps 13,623
Replacement Slide/Feature 10,000
Replacement Frog/Feature 10,000
Sauna Heating Element 1,500
Steam Boiler 4,200
Maintenance:
Motor Control Center Replacement 19,999
66202 Building improvements 68,574 Building Automation/Upgrade 9,252
Maintenance:
Drinking Fountain 1,119
66404 Furniture and Fixtures 10,119 Lobby Furniture 9,000
Fitness:
Spin Bicycles (10) 18,564
Ab Crunch, Roman Bench, Functional
Trainer (Replaces Freedom Trainer) 6,260
Cabin:
66407 Athletic and Recreational Equipment 29,024 Paddleboats (2) 4,200
66499 Other Machinery and Equipment 5,000 Floor Buffer / Handi Vac 5,000
66000 Total Capital Outlay 112,717
Section II, Page 25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: NIA
Program: Computers and Office Equipment #813
Account 2010
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Systems:
2 physical servers (running in a virtual
environment) to replace the following 45,396
existing physical servers:
Management Server (TOA-MGMT)
SQL 1 Server (TOA_SQL-N01)
Exchange Server (TOA_MAIL-N01)
SQL 2 Server (TOA_SQL-N02)
File and Print Server (TOA-1)
Mail Marshall JOA PORT 01)
Cisco Switches (2) 19,402
Firewall 6,000
Laptop Computer Replacement (1) 1,800
Finance Department
Laptop Computer Replacement (1) 1,800
Police Patrol:
66402 Computers and Peripherals 92,798 Panasonic Toughbook Replacement (4) 18,400
66000 Total Capital Outlay 92,798
Section II, Page 26
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
General Government
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2008 2009 2009 2010 Change
Personnel 735,888 709,884 710,188 710,364 0.02%
Commodities 33,734 23,850 24,900 25,025 0.50%
Contract Services 371,186 310,235 436,525 345,395 20.88%
Other Operating Costs 977,911 533,409 554,581 436,811 21.24%
Debt Service 17,238 17,239 17,239 17,239 0.00%
Capital Outlay 8,019 3,500 3,500 1,100 68.57%
Total $ 2,143,976 $ 1,598,117 $ 1,746,933 $ 1,535,934 -12.08%
Department Budget by Program:
Mayor and Town Council 255,049 $129,657 $129,657 122,693 5.37%
Boards and Commissions 11,123 15,792 15,792 15,805 0.08%
Town Attorney 239,124 200,000 325,000 250,000 23.08%
Town Clerk 98,166 89,062 89,129 89,196 0.08%
Municipal Court 126,961 128,150 128,150 126,649 1.17%
Town Manager 224,238 219,132 219,132 227,673 3.90%
Human Resources 224,187 201,271 201,322 201,309 0.01%
Community Relations 209,129 238,818 239,004 189,339 20.78%
Nondepartmental 755,999 276,910 300,422 311,570 3.71%
Affordable Housing 99,325 99,325 1,700 98.29%
Total 2,143,976 $1,598,117 $1,746,933 1,535,934 12.08%
Sources of Funds:
Direct Program Revenues:
Liquor Licenses 6,808 $5,500 $8,000 8,000 0.00%
Business Licenses 20,764 20,000 22,000 22,000 0.00%
Sale of Maps and Publications 60 250 250 250 0.00%
Photocopying Charges 1,232 1,500 1,500 750 50.00%
License Hearing Fees 100 100 100 0.00%
Other Fees and Charges 2,701 2,500 2,500 2,500 0.00%
Village at (Avon) Municipal Services 33,924 39,808 39,808 34,634 13.00%
Municipal Court Revenues 131,525 133,450 138,450 143,950 3.97%
197,014 203,108 212,608 212,184 0.20%
General Revenues Offset 1,946,962 1,295,684 1,435,000 1,322,050 7.87%
Affordable Housing Fund 99,325 99,325 1,700 98.29%
Total $ 2,143,976 $ 1,598,117 $ 1,746,933 $ 1,535,934 -12.08%
Full-time Employees (FTEs) 5.75 5.75 5.75 5.75
Section 111, Page A-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
LEGISLATIVE
The Legislative branch of local government includes the TOWN COUNCIL, BOARDS &
COMMISSIONS, THE TOWN ATTORNEY AND TOWN CLERK as an administrative support role.
MAYOR AND TOWN COUNCIL
The Town of Avon is a home rule community governed by a Home Rule Charter that
was written by a Charter Commission made up of Avon citizens. The Charter provides
for a sound and flexible framework for the governance of municipal government and
establishes a council-manager form of government. The Town Council consists of a
seven-member board elected at large on a non-partisan basis to serve four-year terms,
overlapping. No member serves more than two consecutive four-year terms, but
someone could be appointed then elected twice. The Mayor and Mayor Pro Tern are
elected from within the Council for two-year terms. The Council is the legislative and
governing body of the Town and has all legislative powers and functions of municipal
government as governed by the adoption of the Home Rule Charter. The Council may
take action through ordinances, resolutions and motions.
The Town Council also has the authority per the Charter and State Statutes to create
any BOARDS AND COMMISSIONS. The Town Council has appointed a PLANNING &
ZONING COMMISSION, an URBAN RENEWAL AUTHORITY and a HISTORIC PRESERVATION
ADVISORY COMMITTEE.
The PLANNING & ZONING COMMISSION consists of seven members who serve two-year
terms. The purpose of this Commission is to preserve and protect effective development
in the Town based upon present and future needs. Their primary function is to ensure
the preservation of the aesthetic quality of the environment through compliance with the
zoning code and other related rules and regulations, specifically the Comprehensive
Plan and Design Guidelines.
The URBAN RENEWAL AUTHORITY was created in 2007 with the approval of Resolution
No. 07-20 designating the Town Council as the Commissioners of the Authority and
finding that one or more blighted areas exist in the Town and URA Resolution No. 07-01
approving the Bylaws of the duly organized body. The role of the Authority is to exercise
the powers provided by State Statutes including the Urban Renewal Law, to
acknowledge the blighted areas that exist within Avon and make improvements to such
areas so that rehabilitation may be made in order to protect the public health, safety,
morals and welfare of the residents of the Town.
The HISTORIC PRESERVATION ADVISORY COMMITTEE consists of five registered electors or
property owners who serve in two-year terms. The Commission members were first
appointed in June 2005. The Commission was created and appointed to help promote
public health, safe and welfare through the protection and preservation of the Town's
historical and cultural heritage as represented by designated landmarks.
The Mayor and Town Council review the activity that takes place during the last year as
related to each committee. Recommendations were made on whether or not to continue
the committee with the same goals, revise the goals based on current needs or just
eliminate a committee if no future activity was anticipated. The Council agreed to retain
the Committees listed below for the year 2009 with the appointment identified. The work
Section III, Page A-3
GENERAL GOVERNMENT
session provides the forum for the committee members to provide updates and a chance
for Council to discuss strategy and formulate any action on these priority topics.
2009 Council Assignments
SUBJECT COUNCIL/STAFF ASSIGNMENT
Other Governments & Multi-Jurisdictional
Organizations, i.e. Other Towns, Cast, 1-70
Groups, etc.
Town Manager, Mayor and Mayor Pro Tern
Traer Creek Metro & Village At Avon Town Manager Larry Brooks, Rich Carroll, Buz
Reynolds, Alt. Brian Sipes
Eagle Count School District Rich Carroll
Beaver Creek Resort Bus & Operations
Liaison
Town Manager Larry Brooks, Buz Reynolds,
Kristi Ferraro, Alt. Rich Carroll
NWCCOG Am Phillips
UERWA Brian Sipes, Alt: Kristi Ferraro, Justin Hildreth
QQ Water Committee Brian Sipes
Open Space Committee OSAC Ron Wolfe, alternates not permitted)
Sin letree / Avon Trail Project Rich Carroll
ECO Board Ron Wolfe, Alt: Kristi Ferraro
Home Buyer's Assistance Committee
H BAC"
Vacant
Channel 5 Am Phillips, Alt. Dave Dantas
Avon Arts Council Ron Wolfe, Larry Brooks, Town Manager
Town Housing
Housing Action Team
Town Council (Housing Authority)
Ron Wolfe
Community Development Subcommittee Brian Sipes, Dave Dantas, Chris Green, (1)
Vacated b C. Evans
Legal Subcommittee Town Manager Larry Brooks, Kristi Ferraro, Eric
Heil
Sales & Marketing: ABA, VVCTB, VVF, Air
Alliance, BC Resort Marketing, Others
Amy Phillips
Rocky Mtn. Rail Authority Town Manager Larry Brooks (Exec. Com.
member), Brian Sipes (may attend all meetings)
Section III, Page A-4
GENERAL GOVERNMENT
TOWN ATTORNEY
The Town Attorney provides legal assistance to the Town Council and represents the
Town in any legal actions. The Town Attorney serves in an advisory capacity and
interprets federal, state and local laws as they pertain to the conduct of Town business.
The Town also contracts with a local attorney who serves as the Town's prosecutor for
Municipal Court.
TOWN CLERK
The Town Clerk's office is responsible for providing specific services related to the
actions of the Mayor and Town Council in terms of maintaining the Town's official
records, including but not limited to Avon's Municipal Code, making preparations for
Town Council and Local Liquor Authority Board meetings, maintaining the minutes of all
meetings and providing notifications to the public per the Town's Charter. The office is
responsible for the administration of municipal elections that are held every two years.
The office is also responsible for interacting with the business community to assist with
business registration and liquor licensing. The Clerk's office also responds to any citizen
inquiries concerning Town legislation.
Section I II, Page A-5
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Mayor and Town Council #111
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61121 PTS Wages 51,000 51,000 51,000 51,000 0.00%
61207 Telephone Allowance 480 480 480 480 0.00%
61302 PTS Pension 1,913 1,913 1,913 1,913 0.00%
61401 FICA/Medicare 765 774 774 774 0.00%
61501 Group Health and Life Insurance 46,120 36,473 36,473 33,208 8.95%
61507 Dental Insurance 3,000 3,600 3,600 3,600 0.00%
61509 Worker's Compensation 90 86 86 86 0.00%
61510 Unemployment Insurance 102 103 103 154 49.51%
61000 Total Personnel 103,470 94,429 94,429 91,215 3.40%
Commodities:
62801 Gifts and Awards 2,356 NA
62805 Clothing and Uniforms 180 NA
62000 Total Commodities 2,536 NA
Contract Services:
63203 Printing and Reproduction 1,011 500 500 500 0.00%
63303 Photography Services 1,000 1,000 1,000 0.00%
63000 Total Contract Services 1,011 1,500 1,500 1,500 0.00%
Other Operating Costs:
64101 Travel, Training and Conference 500 500 500 0.00%
64102 Dues, Licenses and Memberships 23,135 24,728 24,728 29,478 19.21%
64104 Meeting Expense 8,647 8,500 8,500 100.00%
64902 Financial Support, Donations, and Contributions 116,250 NA
64000 Total Other Operating Costs 148,032 33,728 33,728 29,978 11.12%
60000 Total Expenditures 255,049 129,657 129,657 122,693 5.37%
Section III, Page A-6
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Function: General Government/Legislative
Program: Town Council
Account 2010
Number Account Name Budget Justification
63203 Printing and Reproduction 500 Miscellaneous Printing and Brochures 500
63303 Photography Services 1,000 Council Members 1,000
63000 Total Contract Services 1,500
64101 Travel, Training and Conference 500 Miscellaneous Travel 500
Rocky Mountain Rail 500
Rocky Mountain Climate Org (RMCO) 2,000
Northern Mountain Energy Initiative 5,000
Water Quality (QQ) 1,750
Rural Resort Region 750
1-70 Coalition 3,675
CIVIL 7,864
NWCOG 5,439
64102 Dues, Licenses and Memberships 29,478 CAST 2,500
64000 Total Other Operating Costs 29,978
Section I Il, Page A-7
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Boards and Commissions #112
Account
Number Account Description
Services:
61121 PTS Wages
61302 PTS Pension
61401 FICA/Medicare
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Other Operating Costs:
64104 Meeting Expenses
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
8,175 $12,600 $12,600 $12,600 0.00%
307 473 473 473 0.00%
123 190 190 190 0.00%
3 4 4 4 0.00%
16 25 25 38 52.00%
8,624 13,292 13,292 13,305 0.10%
2,499 2,500 2,500 2,500 0.00%
2,499 2,500 2,500 2,500 0.00%
11,123 $15,792 $15,792 $15,805 0.08%
Section III, Page A-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Function: General Government/Legislative
Program: Boards and Commissions
Account
Number Account Name
2010
Budget Justification
64104 Meeting Expenses 2,500 Food, P & Z Meetings 2,500
64000 Total Other Operating Costs 2,500
Section III, Page A-9
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: NIA
Program: Town Attorney #113
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63101 Legal Services
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64206 Cellular and Paging
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
239,124 200,000 325,000 250,000 23.08%
239,124 200,000 325,000 250,000 23.08%
N/A
N/A
N/A
239,124 $ 200,000 $ 325,000 $ 250,000 -23.08%
Section III, Page A-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government/Legislative
Program: Town Attorney
Account
Number Account Name
2010
Budget Justification
63101 Legal Services 250,000
Town Attorney General Legal Services 150,000
Litigation 75,000
Special Counsel (Franchise Negotiation, etc.) 25,000
63000 Total Contract Services 250,000
Section III, Page A-11
Town of Avon
Line Item Detail
Function: General GovernmentlLegislative #110
Department: N/A
Program: Town Clerk #115
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63304 Computer Services and Support
63504 R&M - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64301 Postage and Delivery
64302 Recording Fees
64305 Election and Registration Costs
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
55,396 $56,034 $56,034 $56,763 1.30%
276 NA
1,200 1,440 1,440 1,440 0.00%
6,094 5,267 5,267 5,109 3.00%
481 380 380 100.00%
19 19 19 19 0.00%
812 860 860 844 1.86%
12,944 8,966 8,966 7,432 17.11%
407 596 596 417 30.03%
234 250 250 246 1.60%
600 720 720 720 0.00%
99 97 97 95 2.06%
108 47 114 175 53.51%
78,670 74,676 74,743 73,260 1.98%
2,035 3,000 3,000 3,000 0.00%
1,215 500 500 500 0.00%
3,250 3,500 3,500 3,500 0.00%
1,042 1,500 1,500 750 50.00%
250 250 250 0.00%
395 2,200 2,200 1,000 100.00%
1,437 3,950 3,950 2,000 49.37%
1,027 1,100 1,100 1,700 100.00%
230 300 300 350 16.67%
75 200 200 100 100.00%
38 100 100 100 0.00%
158 100 100 100 0.00%
250 400 400 250 37.50%
9,018 5,000 100.00%
673 336 336 336 100.00%
2,505 2,500 2,500 2,500 0.00%
13,974 5,036 5,036 10,436 107.23%
835 1,900 1,900 100.00%
835 1,900 1,900 - 100.00%
98,166 $ 89,062 $ 89,129 $ 89,196 0.08%
Section III, Page A-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government/ Legislative
Program: Town Clerk
Account 2010
Number Account Name Budget Justification
62905 Books & Periodicals 3,000 Codification of Ordinances 3,000
62999 Office Supplies & Materials 500 Supplies Specific to Clerk 500
62000 Total Commodities 3,500
63304 Computer Services and Support 750 Municipal Code Hosting 750
63504 R&M Office Equipment & Computers 250 Printer Repairs and Maintenance 250
63999 Other Contract Services 1,000 Archives, Scanning, Document Storage 1,000
63000 Total Contract Services 2,000
CML Conference, CGFOA / Clerks Fall
64101 Travel, Training and Conference 1,700 Conference, Clerks Institute 1,700
International Institute of Municipal Clerks
Colorado Municipal Clerks Assoc.
64102 Memberships & Dues 350 for Clerk and Deputy 350
64103 Mileage Reimbursement 100 Miscellaneous Town Errands 100
64201 Telephone 100 Long-Distance Charges 100
64301 Postage & Delivery 100 Fed Ex and UPS Charges 100
County Recording Fees and Motor Vehicle
64302 Recording Fees 250 Registrations 250
64305 Election 5,000 November Election 5,000
64402 Equipment Replacement Charges 336 Annual Equipment Rental Charges 336
Public Notices, Job Vacancies for Council
64901 Advertising 2,500 and Clerk's Department 2,500
64000 Total Other Operating Costs 10,436
Section III, Page A-13
GENERAL GOVERNMENT
GENERAL GOVERNMENT
JUDICIAL
SERVICES PROVIDED BY MUNICIPAL COURT
The Court hears violations of the Town of Avon Ordinances. The vast majority of people
who have contact with the judiciary do so at the municipal level. This underscores the
importance of the municipal courts and allows them to be more responsive to the culture
in their community.
SIGNIFICANT BUDGET ISSUES
The Municipal Court's Budget is short and straightforward. There are several factors that
do impact the budget:
Translation Costs:
There is an increased demand for different language translators in Court.
There is additional time required to process each case requiring a translator.
The impact on the court from illegal aliens has significantly increased.
Factors determining caseload and revenue levels:
The Police Department and its stability.
The enforcement posture of the Police Department.
The number of people living in and visiting Avon.
The opening of new businesses in Avon.
The gondola at the Westin will increase parking demand. Avon will need to
automate the issuing and case management system for parking tickets. The
volume cannot be managed manually.
ACCOMPLISHMENTS
The Avon Court provides a fair forum for the cases it hears. The Court works to
accomplish:
Access to justice for all parties.
Expedition and timeliness.
Equity, fairness and integrity.
Public trust and confidence.
The Avon Court will work to continue to achieve these goals.
FUTURE OUTLOOK
As Avon grows and develops, the Court will evolve to handle the increase. The addition
of new commercial and residential areas will impact the Court and its operation. It is still
too early to predict with certainty the extent of those impacts upon the Court. For the
next budget year the Court will operate under the same format as in previous years.
Section III, Page A-14
Town of Avon
Line Item Detail
Function: General Government/Judicial #120
Department: NIA
Division/Program: Municipal Court #121
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries $
61121 PTS Wages
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62904 Software
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63101 Legal Services
63199 Other Professional Services
63202 Jury Fees
63203 Printing and Reproduction Services
63304 Computer Services and Support
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64201 Telephone
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
54,256 $55,212 $55,212 $57,223 3.64%
21,948 20,564 20,564 21,000 2.12%
41 NA
300 360 360 360 0.00%
5,968 5,190 5,190 5,150 0.77%
802 771 771 788 2.20%
642 660 660 100.00%
27 26 26 26 0.00%
1,125 1,143 1,143 1,151 0.70%
17,951 12,244 12,244 10,133 17.24%
521 589 589 547 7.13%
240 254 254 254 0.00%
839 990 990 990 0.00%
133 131 131 131 0.00%
153 156 156 236 51.28%
104,946 98,290 98,290 97,989 -0.31%
2,400 2,400 1,200 50.00%
569 500 500 500 0.00%
569 2,900 2,900 1,700 41.38%
18,858 18,500 18,500 18,500 0.00%
896 750 750 750 0.00%
63 250 250 250 0.00%
500 500 500 0.00%
523 700 700 700 0.00%
3 5,600 5,600 5,600 0.00%
20,343 26,300 26,300 26,300 0.00%
974 500 500 500 0.00%
40 75 75 75 0.00%
89 85 85 85 0.00%
1,103 660 660 660 0.00%
126,961 $ 128,150 $ 128,150 $ 126,649 -1.17%
Section III, Page A-15
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Function: General Government/Judicial
Program: Municipal Court
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 21,000 Municipal Judge (full salary X 12 months) 21,000
62904 Software 1,200 Sleuth Software Upgrade 1,200
62999 Office Supplies and Materials 500 Supplies Specific to Court 500
62000 Total Commodities 1,700
63101 Legal Services 18,500 Municipal Court Legal Services 18,500
63199 Other Professional Services 750 Indigent Attorney Fees 750
63202 Juror and Witness Fees 250 Jury Trial Requests 250
63203 Printing and Reproduction 500 Court Forms 500
63304 Computer Services and Support 700 Sleuth Maintenance 700
Translation Svc: 23 days X $200/day+$500 5,100
63999 Other Contract Services 5,600 Archives, Miscellaneous Services 500
63000 Total Contract Services 26,300
CAMCA; Sleuth Software Training
64101 Travel, Training and Conferences 500 Colorado Assn. of Municipal Court Clerks 500
64102 Dues, Licenses and Memberships 75 Colorado Assn of Municipal Court Clerks 75
64201 Telephone 85 Long-Distance Charges 85
64000 Total Other Operating Costs 660
Section II I, Page A-16
GENERAL GOVERNMENT
GENERAL GOVERNMENT
EXECUTIVE
SERVICES PROVIDED BY THE EXECUTIVE BRANCH
Avon's Town Administration consists of various programs providing administrative
services and support to the town council, general public and employees of the Town of
Avon. The divisions within this branch include TOWN MANAGER, TOWN CLERK, HUMAN
RESOURCES AND COMMUNITY RELATIONS.
THE TOWN MANAGER is the Chief Executive and Administrative Officer who is charged
with being responsible for enforcing the laws and ordinances of the Town, hiring and
firing Town employees, submitting an annual budget to the Council, exercising
supervision and control over all departments, enforcing all terms and conditions imposed
in favor of the Town in any contract or public utility franchise, attending Council meetings
and participating in discussions with the Council in an advisory capacity, and
establishing a system of accounting and auditing for the Town which shall reflect, in
accordance with generally accepted accounting principles, the financial condition and
financial operation of the Town. The Town Manager assists in managing and
implementing projects and programs that help create the vision the Town Council has
adopted as outlined in the various town documents.
THE TOWN CLERK'S office provides administrative support to the Town Council and Town
Manager's office. The specific role of the clerk's office is outlined in the Legislative
section of the budget document.
THE HUMAN RESOURCES office oversees all employee related functions including
recruiting, hiring, retention, compensation and benefits, compliance with federal & state
regulations and risk management. The Town's Employee Guidelines provide policies
and procedures for managing the employees and the organization. Specifically the
program provides the following services to the employees of Avon:
RECRUITING: posts open positions internally and externally, places job ads in
newspapers, maintains job web page, handles applications, helps with interviewing, and
performs police background checks.
HIRING, COMPENSATION & BENEFITS: new employee paperwork, signs people up
for benefits, is the information center for benefits, plans an annual benefits fair,
maintains the personnel policy, performs annual salary survey, administers evaluations
and pay for performance, administers classification changes and merit increases,
maintains the personnel files, administers ski passes and part-time bonuses.
COMPLIANCE WITH FEDERAL & STATE REGULATIONS: ensures that the Town
complies with FLSA and all other state and Federal labor laws, administers FMLA,
conducts internal investigations, is clearing house for corrective action and terminations
and administers all associated paperwork, conducts exit interviews.
RISK MANAGEMENT: oversees and provides day-to-day support for the town's risk
management arena, oversees Safety Committee, coordinates safety training, files
property, liability, and workers compensation claims, handles unemployment claims.
MISCELLANEOUS PROGRAMS: administers computer loan program, housing
deposits, and tuition reimbursements and various other employee based programs.
Section I11, Page A-17
GENERAL GOVERNMENT
THE COMMUNITY RELATIONS office plays a crucial role in communicating with the Town of
Avon residents through the accurate and consistent flow of public information and
promotion of special events to the media and the Town's various constituencies. The
Community Relations Officer provides oversight with the following services: press
releases, Town's website, newsletters, and other various media & promotional
brochures. In addition, the Community Relations Officer works directly with the general
public to address any questions or concerns and/or to provide information as requested.
2009 ACCOMPLISHMENTS FOR EACH PROGRAM
TOWN MANAGER:
SWIFT GULCH PROJECT
Rezone Lots 1A, 1 B, 2 Swift Gulch Addition & Tract AA FROM PUD to the
Government Park and Employee Housing Zone District (Ordinance No. 09-01)
Applied for $25M in Federal Funding for the Transit/Public Work Capital Project
Completed Design work
HEAT RECOVERY PROJECT
Successfully negotiated arrangements with ERWSD to construct Heat Recovery
Facility
VESTED PROPERTY RIGHTS
Revisions to the Code which addressed duration, guidelines, and procedures of
vested rights
COMMUNITY DEVELOPMENT PROJECTS:
Unified Land Code (Pending)
IGA/Three Mile Plan w/ Eagle County (Pending)
Red House Annexation & PUD Application
Buck Creek PUD Application
Adopted Temporary Fee Reduction & Waiver Program for Community
Development Fees (Resolution No. 09-25)
Short Term Rental Overlay District (Pending)
Connect Avon Now: A Walkable Community Project and related Funding
Questions (Pending)
UERWA Water Treatment Plant Land Negotiations (Pending)
AVON MUNICIPAL CODE CLEAN UP
Addressing Waste Light a Public Nuisance
Vehicle Impoundment Licensing
Mountain Star Conservation Easement
Deeds of Easement for E. Beaver Creek Blvd. Construction
COMPLETION OF MASTER PLANS:
Recreational Trail Master Plan
Transportation Master Plan (Pending)
BUDGET REDUCTION PROGRAMS
Personnel Savings included implementation of furlough, frozen positions and
layoffs as well as job sharing programs
Implemented Zero Based Budgeting effort
Section III, Page A-18
GENERAL GOVERNMENT
URA
Reorganized debt structure with Vectra Bank on the $25 M Loan
Revised Main Street Plans due to economy
VILLAGE AT AVON
Managed two lawsuits pending
Managed Nottingham Puder Ditch Maintenance; Terminated original agreement
WATER RIGHTS
Approved Supplemental Water Lease Agreement with UERWA (Resolution No.
09-23)
Revised Tap Fee Schedule (Resolution No. 09-26)
MISCELLANEOUS ADMINISTRATION EFFORTS:
Town Hall Front Office Remodel
Recreation Center Remodel
TOWN CLERK:
Implemented Laserfiche software
Enhanced job sharing between deputy town clerk (1/2 time) & director's position
to create more efficient operations.
WILL NEED TO REVIEW AGAIN
HUMAN RESOURCES:
BUDGET MANAGEMENT
Tracked Frozen Positions
Implemented Furlough Program
Implemented Job Sharing Program
Community Development downsize
RECRUITING
National hiring of Community Development Director/Assistant Town Manager
position
Hired first Police Services Officer
HIRING, COMPENSATION & BENEFITS
Facilitated transition with new Third Party Administrator for health plan
Amended health insurance plan to include additional routine wellness procedures
Continue to review and access monthly health claims
Assisted with development of Facilities division for 2010
Developed a job description for the Facilities Superintendent position
Arranged annual flu shot program
PERFORMANCE APPRAISAL REVIEW BY 2009 YEAR END
COMPLIANCE WITH FEDERAL & STATE REGULATIONS:
Updated FMLA forms and guidelines to accommodate 2009 federal regulations
Developed a Pandemic Flu Emergency Policy
Section III, Page A-19
GENERAL GOVERNMENT
EMPLOYEE RELATIONS
Town wide supervisory training scheduled for end of year
Hiring & New Employee Process" training session with Recreation Supervisors
Organized annual Employee Benefits Fair
Coordinated annual town Holiday Party
RISK MANAGEMENT
Successfully completed 09 CIRSA/Risk Management audit in good standing
Formed and approved an Accident Review Panel
Town wide harassment training
MISCELLANEOUS PROGRAMS
Community Picnic
Offer support to employees regarding their health and retirement benefits
Coordinate Retirement Board Elections and reviewed with the board suggested
Retirement Plan Amendments
MUNICIPAL COURT:
Continued streamlining the court process for more efficiency by attending court
software training
Provide enforcement support to proposed parking plan; assist with
implementation of parking enforcement software program
Utilize municipal court website by loading various municipal court forms to help
provide E Gov services to the community
Completed Town Hall Remodel to create more secure area for court operations
COMMUNITY RELATIONS:
Web streaming of council meetings and other videos
Initiated online comment forms and emails for general purpose and for making
comments on specific topics discussed during council meetings
Publishing a bi-annual direct mail newsletter
More than 20% growth in email list from 2007 to current
Press releases sent on all relevant topics, special events, etc.
Published first State of the Town report in 2008
Community Survey, Park Survey and Transit Survey completed
Participate in county, regional and state Public Information Officer groups
FUTURE PRIORITIES FOR EACH PROGRAM
TOWN CLERK'S OFFICE includes the following:
Coordinate the implementation of the Records Management Program with other
administrative departments, i.e. engineering, community development, finance.
HUMAN RESOURCES OFFICE includes the following:
Develop New-Hire Orientation On-boarding program
Design an employee survey to help HR improve on our effectiveness
Organize quarterly HR/Supervisor training session to discuss Employment Law
concerns
Conduct quarterly in-house town wide safety training venues and promote online
safety training
Section III, Page A-20
GENERAL GOVERNMENT
Continue E-Gov efforts through the development of the Town's intranet module
as part of the website
Enhance work and efforts of the Safety Committee, seek more employee
participation
Continue to train for job sharing purposes with assistant human resources
position (1/2 time) position to help create more efficient operations.
MUNICIPAL COURT includes the following:
Continue to coordinate with police department on parking program process and
procedures
COMMUNITY RELATIONS OFFICE Includes the following:
Continued growth of email list and website hits to improve direct communication.
Increase newsletter to a quarterly publication.
Website maintenance and improvements.
Develop communications plan that coordinates with all departments to provide
comprehensive and effective communication town-wide.
Continue to increase Avon's publicity through the production of articles,
marketing materials, press releases, and other media venues.
Development of a promotional video on the Town of Avon.
SIGNIFICANT BUDGET ISSUES AND FUTURE OUTLOOK
In light of the current economy and a very conservative approach to the 2010 budget,
the general government programs do not include any new programs. Our goal is to
remain committed to customer service and public relations efforts by continuing to
improve upon providing E-Gov services when and where possible. The management
team will continue to evaluate personnel/staffing levels to ensure that current service
levels are being met. As new development occurs, operational staffing will be evaluated
as well. It will be important that the town continue to offer its comprehensive benefits
package in order to attract, recruit and retain highly skilled employees in this tight market
and remained committed to our employees as they are the town's most important asset.
Section I11, Page A-21
Town of Avon
Line Item Detail
Function: General GovernmentlExecutive #130
Department: NIA
Program: Town Manager #131
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62801 Gifts and Awards
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses, and Memberships
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64402 Equipment Replacement Charges
64902 Financial Support, Donations, and Contributions
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
157,818 $155,486 $155,486 $164,947 6.08%
138 500 500 100.00%
12,000 12,000 12,000 12,000 0.00%
17,360 14,482 14,482 14,845 2.51%
639 670 670 100.00%
29 29 29 29 0.00%
134 144 144 137 4.86%
19,627 13,721 13,721 11,473 16.38%
648 654 654 654 0.00%
646 671 671 689 2.68%
900 1,080 1,080 1,080 0.00%
1,435 1,305 1,305 1,344 2.99%
316 346 346 531 53.47%
211,690 201,088 201,088 207,729 3.30%
950
110
1,121 200 200 200
NA
NA
0.00%
2,181 200 200 200 0.00%
44 5,000 5,000 5,000 0.00%
44 5,000 5,000 5,000 0.00%
4,730 3,200 3,200 3,200 0.00%
1,209 100 100 100 0.00%
483 600 600 2,000 233.33%
83 250 250 250 0.00%
1,412 1,850 1,850 1,850 0.00%
100 NA
706 244 244 244 0.00%
5,000 5,000 7,000 40.00%
8,623 11,244 11,244 14,744 31.13%
1,700 1,600 1,600 100.00%
1,700 1,600 1,600 100.00%
224,238 $219,132 $219,132 $227,673 3.90%
Section III, Page A-22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Function: General Government/Executive
Program: Town Manager
Account 2010
Number Account Name Budget Justification
62999 Office Supplies and Materials 200 Various Office Supplies 200
62000 Total Commodities 200
63999 Other Contract Services 5,000 Manager's Contingency 5,000
63000 Total Contract Services 5,000
Miscellaneous Travel 1,100
CIVIL Conference 1,100
64101 Travel, Training and Conference 3,200 CAST Meetings 1,000
64102 Dues, Licenses and Memberships 100 CCMA 100
64104 Meeting Expenses 2,000 Business Meetings 2,000
64201 Telephone 250 Long Distance Charges 250
Treo Phone 350
64206 Cellular & Paging 1,850 Cellular and Paging Costs 1,500
64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery Charges 100
64402 Equipment Replacement Charges 244 Annual Equipment Rental Charges 244
Financial Support, Donations, and Manager's Discretionary Account for
64902 Contributions 7,000 In-kind Services 7,000
64000 Total Other Operating Costs 14,744
Section III, Page A-23
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: NIA
Program: Human Resources #132
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63205 Police Checks
63504 R&M - Office Equip & Computer
63999 Other Purchased and Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meetings
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computes and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or
Prev. Amend.
Actual Budget
2008 2009
Final
Revised Proposed
Budget Budget Percent
2009 2010 Change
132,045 $132,753 $132,753 $133,808 0.79%
1,046 NA
1,500 1,800 1,800 1,800 0.00%
14,525 12,487 12,487 12,043 3.56%
932 940 940 100.00%
46 46 46 46 0.00%
1,911 2,013 2,013 1,966 2.33%
30,728 21,293 21,293 17,646 17.13%
1,018 1,253 1,253 1,029 17.88%
552 592 592 579 2.20%
1,425 1,710 1,710 1,710 0.00%
234 230 230 225 2.17%
265 204 255 407 59.61%
186,227 175,321 175,372 171,259 2.35%
1,660 2,150 2,150 2,150 0.00%
568 900 900 900 0.00%
2,228 3,050 3,050 3,050 0.00%
300 300 300 0.00%
1,583 2,000 2,000 2,000 0.00%
250 250 250 0.00%
359 1,000 1,000 4,000 300.00%
1,942 3,550 3,550 6,550 84.51%
4,217 2,500 2,500 2,500 0.00%
4,445 5,100 5,100 5,100 0.00%
25 200 200 200 0.00%
1,195 1,000 1,000 1,000 0.00%
67 200 200 200 0.00%
342 250 250 250 0.00%
100 100 100 0.00%
23,499 10,000 10,000 10,000 0.00%
33,790 19,350 19,350 19,350 0.00%
1,100 NA
1,100 NA
224,187 $ 201,271 $ 201,322 $ 201,309 -0.01%
Section III, Page A-24
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government/Executive
Program: Human Resources
Account 2010
Number Account Name Budget Justification
Safety Publications/Training Materials 400
What's New in Bene's and Compensation 325
CO Employment Law 250
FLSA 350
FMLA 350
A DA 350
Colorado Job Finder 100
62905 Books and Publications 2,150 Top Health Newsletter 25
Binders - Employee Manual 300
62999 Office Supplies and Materials 900 Miscellaneous Supplies 600
62000 Total Commodities 3,050
63203 Printing and Reproduction Charges 300 Various Printing 300
63205 Police Checks 2,000 Police Background Checks for All Depts. 2,000
63504 R&M - Office Equipment and Computers 250 Printer Repair and Maintenance 250
Townwide Training - Mtn States, CIRSA,
and Pinnacol 3,000
63999 Other Contract Services 4,000 Scanning Services 1,000
63000 Total Contract Services 6,550
64101 Travel, Training and Conference 2,500 SHRM Annual Conference 2,500
SHRM - $300, IPMA - $200, HCHRA - $100 600
64102 Dues, Licenses and Memberships 5,100 Mountain States Employer's Council 4,500
64103 Mileage Reimbursement 200 Staff Travel 200
64104 Meetings 1,000 Food & Bevs for Meetings/Safety Lunches 1,000
64201 Telephone 200 Long Distance Charges 200
64206 Cellular and Paging 250 Cell Phone Charges 250
64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery Charges 100
Vail Daily, La Tribuna, Vail Trail, Denver Post
64901 Advertising and Legal Notices 10,000 Classified Advertising for Job Ads 10,000
64000 Total Other Operating Costs 19,350
66402 Computers and Peripherals 1,100 Desktop Replacement- Karyne 1,100
66000 Total Capital Outlay 1,100
Section III, Page A-25
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Community Relations #133
Account
Number Account Description
Personnel:
61121 PTS Wages
61122 PTS Bonuses
61302 PTS Pension
61401 FICA/Medicare
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64902 Financial Support
64903 Economic Development
64904 Operating Fees, Assessments and Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
38,981 $49,400 $49,400 $52,000 5.26%
869 579 579 599 3.45%
1,494 1,874 1,874 1,972 5.23%
599 752 752 791 5.19%
238 83 269 87 67.66%
80 100 100 158 58.00%
42,261 52,788 52,974 55,607 4.97%
1,424 NA
136 NA
181 75 NA
1,741 75 NA
12,451
37,425
5,000
24,230
5,000
24,230
3,000
12,077
40.00%
50.16%
49,876 29,230 29,230 15,077 48.42%
419 500 500 500 0.00%
550 1,000 1,000 1,000 0.00%
200 200 200 0.00%
2 100 100 100 0.00%
35 180 NA
4,366 5,000 5,000 2,600 48.00%
2,171 4,000 4,000 4,000 0.00%
16,500 16,500 6,000 63.64%
61,304 77,500 77,500 52,000 32.90%
40,920 52,000 52,000 52,000 0.00%
109,767 156,800 156,800 118,580 24.38%
829 - NA
4,655 - NA
5,484 - - - NA
209,129 $ 238,818 $ 239,004 $ 189,339 -20.78%
Section III, Page A-26
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Govern ment/Executive
Program: Community Relations
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 52,000 25 Hours X 52 Weeks X $40.00/hr 52,000
61122 PTS Bonuses 599 1 X $599 599
62999 Office Supplies and Materials 75 Various Supplies 75
62000 Total Commodities 75
63203 Printing and Reproduction 3,000 Avon Advocate (Quarterly) 3,000
63999 Other Contract Services 12,077 Website Hosting, Adds and Changes 12,077
63000 Total Contract Services 15,077
64101 Travel, Training and Conference 500 Police Media Training, 3CMA Conference 500
64102 Dues, Licenses and Memberships 1,000 3CMA, Vail Valley Partnership 1,000
64103 Mileage Reimbursement 200 Staff Travel 200
64201 Telephone 100 Long Distance Charges 100
64206 Cellular and Paging 180 Cell Phone 180
Avon Advocate Mailing 2,500
64301 Postage and Delivery 2,600 UPS/Fed Ex Delivery Charges 100
Construction Updates
64901 Advertising and Legal Notices 4,000 General Town Info, Community Picnic 4,000
Financial Support, Donations Discretionary Funding:
64902 and Contributions 6,000 Gore Range Natural Science School 6,000
Marketing Funding:
Airplanners 12,000
64903 Economic Development 52,000 VVF - Birds of Prey 40,000
Channel 5 PEG Fees 10,000
64904 Operating Fees, Assessments and Charges 52,000 Channel 5 - 2% Franchise Fee Collections 42,000
64000 Total Other Operating Costs 118,580
Section III, Page A-27
Town of Avon
Line Item Detail
Function: General Government/Finance and Administration #140
Department: N/A
Program: Nondepartmental #149
Account
Number Account Description
Commodities:
62401 Gasoline
62802 Food and Beverage
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63504 R&M - Office Equipment
63603 Rental - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage
64303 Treasurer's Fees
64307 Bank Service Charges and Credit Card Fees
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64905 Insurance Premiums
64996 Bad Debt Expense
64999 Other Miscellaneous Operating Costs
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
66501 Vehicles and Light-duty Trucks
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
2,094 $2,500 $1,750 $2,000 14.29%
7,251 4,500 4,500 4,500 0.00%
11,884 7,200 9,000 10,000 11.11%
21,229 14,200 15,250 16,500 8.20%
3,020 2,500 2,500 2,500 0.00%
12,827 9,000 9,000 4,758 47.13%
23,958 13,526 13,526 13,526 0.00%
17,604 15,679 16,969 18,184 7.16%
57,409 40,705 41,995 38,968 7.21%
1,063 1,500 1,000 1,000 0.00%
18,596 21,300 21,300 21,300 0.00%
301 550 550 550 0.00%
12,269 6,500 6,500 6,500 0.00%
38,964 40,946 40,946 43,938 7.31%
250 250 250 0.00%
3,483 2,674 2,674 2,674 0.00%
6,270 3,306 3,306 6,611 99.97%
936 1,040 1,040 1,040 0.00%
108,709 126,700 148,372 155,000 4.47%
45 NA
469,487 NA
660,123 204,766 225,938 238,863 5.72%
17,238 17,239 17,239 17,239 0.00%
17,238 17,239 17,239 17,239 0.00%
NA
NA
755,999 $ 276,910 $ 300,422 $ 311,570 3.71%
Section III, Page A-28
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government
Program: Nondepartmental
Account 2010
Number Account Name Budget Justification
62401 Gasoline 2,000 Fuel Charges on Motor Pool Vehicle 2,000
62802 Food & Beverage 4,500 Council Meetings and Work Sessions 4,500
Copier Supplies, Xerox paper,
62999 Office Supplies & Materials 10,000 Office Supply Inventory 10,000
62000 Total Commodities 16,500
63203 Printing & Reproduction Charges 2,500 Town Stationary & Envelopes 2,500
Public Works PBX ($245/mo X 6mo.) 1,470
63504 R&M - Office Equipment & Computers 4,758 Town Hall PBX ($548/mo X 6 mo.) 3,288
Cintas Doc Mgmt/Shredding Service 900
Xerox 7675 Copier Lease ($750.14 x 12) 9,002
63603 Rentals - Office Equipment 13,526 Postage Meter Lease ($906 x 4) 3,624
Laserfiche Annual Basic Services Support 8,179
Records Management Consultant 2,000
Employee Bus Passes 4,505
1st Aid Supplies, Water Cooler Service,
Flu Shots, Benefits Fair Health Assessments
63999 Other Contract Services 18,184 Flowers, Picture Framing, Miscellaneous 3,500
63000 Total Contract Services 38,968
64104 Meeting Expenses 1,000 Budget Retreat 1,000
Dedicated T-1 Internet Connection (1) 3,300
T-1 Trunks, DIDs, FAX, DSL
64201 Telephone 21,300 Communications Circuits 18,000
64206 Cellular and Paging 550 Connection Card Charges 550
64301 Postage & Delivery Costs 6,500 General Admin Postage and Delivery Costs 6,500
64303 Treasurer's Fees 43,938 2% Eagle County Treasurer Collection Fee 43,938
64307 Bank Service Charges and Credit Card Fees 250 Various Fees 250
64401 Fleet Maintenance Charges 2,674 Annual Fleet Maintenance Charges 2,674
64402 Equipment Replacement Charges 6,611 Annual Equipment Rental Charges 6,611
64403 Wash Bay Charges 1,040 Annual Wash Bay Charges 1,040
Section III, Page A-29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government
Program: Nondepartmental
Account 2010
Number Account Name Budget Justification
Fiduciary 2,300
Excess Crime 275
Boiler Machinery 2,750
Public Officials Bond 400
64905 Insurance Premiums 155,000 CIRSA 149,275
64000 Total Other Operating Costs 238,863
65201 Capital Lease Payments 17,239 2006 Master Lease (800 MHz Radios) 17,239
65000 Total Debt Service 17,239
Section III, Page A-30
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Affordable Housing #193
Account
Number Account Description
Personnel:
61121 PTS Wages
61302 PTS Pension
61401 FICA/Medicare
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63304 Computer Services
63504 R&M - Office Equip & Computer
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64301 Postage and Delivery Costs
64501 Down Payment Assistance
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Econcomic Development
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or
Prev. Amend.
Actual Budget
2008 2009
Final
Revised Proposed
Budget Budget
2009 2010
Percent
Change
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
92,625 92,625 0.00%
NA
6,700 6,700 1,700 25.37%
NA
99,325 99,325 1,700 NA
NA
NA
NA
99,325 $ 99,325 $ 1,700 1.71%
Section III, Page A-31
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: General Government/Executive
Program: Affordable Housing
Account
Number Account Name
2010
Budget Justification
64902
Financial Support, Donations
and Contributions 1,700
Discretionary Funding:
Eagle County Loan Fund Down
Payment Assistance Program 1,700
64000 Total Other Operating Costs 1,700
Section III, Page A-32
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Finance Department
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2008 2009 2009 2010 Change
Personnel Services 637,497 636,834 637,331 709,039 11.25%
Commodities 10,318 79,502 79,502 45,380 42.92%
Contract Services 126,644 134,072 134,072 133,991 0.06%
Other Operating Costs 75,960 41,195 41,195 42,490 3.14%
Debt Service N/A
Capital Outlay 1,525 6,900 6,900 8,400 21.74%
Total 851,944 898,503 899,000 939,300 4.48%
Department Budget by Program:
Finance
Information Systems
Total
Sources of Funds:
General Revenues Offset
Total
Full-time Employees (FTEs)
589,186 $622,691 $622,691 $654,839 5.16%
262,758 275,812 276,309 284,461 2.95%
851,944 $898,503 $899,000 $939,300 4.48%
851,944 $ 898,503 $ 899,000 $ 939,300 4.48%
851,944 $ 898,503 $ 899,000 $ 939,300 4.48%
7.00 7.00 7.00 8.00
Section III, Page B-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
FINANCIAL ADMINISTRATION AND INFORMATION SYSTEMS
SERVICES PROVIDED BY FINANCE AND INFORMATION SYSTEMS
The Assistant Town Manager - Finance is the chief financial officer and treasurer of the
Town and is responsible for all financial management activities of the Town. These
activities include: accounting and financial reporting, budgeting and long-range planning,
treasury management, debt administration, risk management, and information systems.
Financial administration and fiscal management traverses all Town programs and the
finance department is expected to lead and assist other departments in implementing
the Town values of economy and efficiency by means of finance-related processes and
controls.
Day-to-day aspects of financial administration for department staff include the functions
of purchasing and accounts payable, payroll administration, sales tax collection and
administration, and general accounting. The finance officer oversees these daily
functions. The information systems program is operated by the Town's IT administrator
and is responsible for ensuring that the Town's computer network systems and
telephone systems are operating within specifications for users needs, and are
adequately protecting the Town's data.
Financial Administration
ACCOMPLISHMENTS
The finance department has had a very challenging year in 2009 due much in part to
circumstances out of our control.
Engaged a new auditing firm located in Avon and completed the first year audit
process under the new firm the earliest in recent memory.
Reacted quickly to the economic downturn and completed a very challenging
budget amendment early in the year, reducing Town budgets by nearly $2
million.
Met the demands of the various Traer Creek litigation efforts.
Defeased the $25 million of Avon Urban Renewal Authority Tax Increment Bonds
and re-issued $7.2 million in Vectra Bank loan obligations. This effort provided
the means to resolve a potentially very costly situation and damaging situation
with the Town and provide permanent financing for the construction of Lake
Street and the design of Main Street.
Implemented a new sales tax software system.
Maintained an annualized return on the Town's investments of 3.39% (as of
October, 2009).
GOAL AND OBJECTIVES
The Finance Department has two primary objectives for 2010: The hiring and training of
a new budget analyst position, which was originally included in the 2009 budget and
eliminated, and to research budgeting, planning and performance management software
for potential future purchase.
The budget analyst position will be the first new position added in the Finance
Department since the Finance Director position was added in 1996. This position will
Section III, Page B-3
GENERAL GOVERNMENT
coordinate and support the annual budget process, including assisting in the
development of the five-year capital improvement program, coordinating with outside
consultants on the preparation and updating of development impact, special financing
district, and urban renewal financial models, and preparing multi-year revenue and/or
expenditure projections and other long-range plans. This position will also assist in
supporting the Finance Department in special projects and provide support in other
finance-related functions.
Information Systems
ACCOMPLISHMENTS
Commissioned a network readiness assessment to determine the Town's
readiness for implementing a Voice over IP (VoIP) telephony and unified
communications system.
Completed an RFQ for a new telephony / unified communications system to
replace the existing telephone system in the town.
Increased storage capacity on the Storage Area Network (SAN) to accommodate
more electronic records storage and the Laserfiche application.
Increased tape backup capacity to keep up with growing storage and reduced
overall backup times.
Updated 10 director-level users to Office 2007 as a first phase of Office
upgrades.
Implemented the Laserfiche application for the town.
Completed redistribution of power in the server rack for better redundancy and
failover in the event of power outages.
Upgraded existing desktops with additional memory to allow users to continue to
be efficient with their work while deferring replacement of a number of desktops
slated for replacement in 2009.
Completed upgrade of Pentamation finance application to the latest version.
Completed upgrade of Sleuth municipal court application to the latest version.
Installed a web server and moved the hosting of the Town's webcam rather than
continue CivicPlus hosting of these images.
GOAL AND OBJECTIVES
The goals and objectives for the IT department in 2010 will focus on continuing to
implement the necessary technology and infrastructure to support the Town's future
growth and ongoing "green" and "e-gov" initiatives. Continuing to move toward new
technologies will allow the Town to be more efficient and improve productivity.
Implementation of a Voice over IP (VoIP) telephony solution throughout the Town
in 2010, including a new voice mail and collaborative messaging system.
The Town's existing telephony equipment is outdated by technology standards,
continues to age, and has limited growth capabilities. New handsets for the
existing system are no longer available. Investments made by the Town in
network switches and infrastructure over the last few years will enable a lower
cost implementation of a VoIP solution in 2010.
Section III, Page B-4
GENERAL GOVERNMENT
The advantages of a VoIP based solution for the future needs of the Town
include: ease of use and scalability of the Town's network by the convergence of
data and voice onto a single platform; cost savings by the convergence of the
two separate infrastructures, reduction of IT administration time and costs, and
unified messaging through Microsoft Outlook and the VoIP systems.
Implementation of a dedicated internet T-1 connection which is scalable as the
Town's bandwidth needs grow. A T-1 connection is a much more stable and
reliable connection and will provide guaranteed bandwidth to facilitate and
prepare for more remote meetings, training and possible video conferencing
opportunities in the future. In addition this connection will provide the future
bandwidth as the Town experiences increased traffic on our website.
Add two physical servers running in a virtualized environment which will replace
six of our existing physical servers. Server virtualization is the ability to take one
physical server and create multiple "virtual" servers via software. This
technology reduces the number of physical servers which provides power
savings and a cooler environment for the server room as well as space savings.
Currently six servers generate 15,600 BTU/Hr. Two new servers running in a
virtual environment will generate 6,000 BTU/Hr. The IT expense budget will also
experience a cost reduction with cost savings for less hardware to be maintained.
Replacement of the Town's existing firewall to ensure security of the Town
network from external threats and to remain current with advancements in
security. The Town's current firewall will be 6 years old and was originally
scheduled to be replaced in 2009. As bandwidth and use of the internet
increases, we invite more potential threats from outside of our network. It is
critical to stay current with the latest firewall technology to keep our internal
network safe.
Update Microsoft Office XP licenses to Office 2007 on 35 desktops. Due to the
time involved in performing this upgrade and the Town's limited resources, this
upgrade will by phased over a three year time period.
Update our Microsoft licenses for Exchange to be able to upgrade to the latest
version of Exchange 2007. Advantages for the Town include a newer,
enhanced, Outlook Web Access (OWA) which is easier to navigate and more
resembles the traditional Outlook desktop views. Exchange 2007 also integrates
many new options for unified messaging capabilities and will enhance the
access anywhere" abilities to improve functionality with smart phone devices.
Section III, Page B-5
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Number Account Description
Personnel Services:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel Services
Commodities:
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63102 Audit and Accounting Services
63199 Other Professional Services
63203 Printing and Reproduction Services
63304 Computer Services and Support
63504 R & M - Office Equipment
63000 Total Contract Services
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
354,248 355,211 355,211 418,791 17.90%
3,271 3,500 3,500 3,500 0.00%
3,000 3,600 3,600 3,600 0.00%
38,967 32,458 32,458 37,691 16.12%
3,000 3,000 3,000 100.00%
120 120 120 144 20.00%
3,976 4,157 4,157 4,907 18.04%
62,325 54,975 54,975 55,709 1.34%
2,622 2,704 2,704 3,246 20.04%
1,484 1,583 1,583 1,815 14.66%
3,750 4,500 4,500 5,400 20.00%
627 616 616 704 14.29%
715 747 747 1,278 71.08%
478,105 467,171 467,171 536,785 14.90%
1,872 2,000 2,000 2,000 0.00%
675 46,500 46,500 1,500 96.77%
1,639 1,255 1,255 1,255 0.00%
2,266 2,250 2,250 2,250 0.00%
6,452 52,005 52,005 7,005 86.53%
40,350 29,950 29,950 29,950 0.00%
10,920 13,500 13,500 13,500 0.00%
11,994 7,900 7,900 6,600 16.46%
27,201 40,036 40,036 40,425 0.97%
420 700 700 700 0.00%
90,885 92,086 92,086 91,175 0.99%
Section III, Page B-6
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery
64399 Other Administrative Fees
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
7,633 5,550 5,550 5,550 0.00%
925 915 915 935 2.19%
158 600 600 600 0.00%
1,152 750 750 750 0.00%
320 350 350 350 0.00%
228 450 450 450 0.00%
123 250 250 250 0.00%
1,082 2,140 2,140 2,165 1.17%
598 299 299 299 0.00%
125 125 125 0.00%
12,219 11,429 11,429 11,474 0.39%
1,525 - 4,400 NA
4,000 NA
1,525 8,400 NA
589,186 $ 622,691 $ 622,691 $ 654,839 5.16%
Section III, Page B-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Finance and Information Systems
Program: Finance
Account 2010
Number Account Name Budget Justification
61151 Overtime Wages 3,500 Staff Overtime 3,500
LaserJet Toner, Magnetic Ink Cartridges 1,750
62903 Data Processing Supplies 2,000 Miscellaneous Data Processing Supplies 250
62904 Software 1,500 Financial Software & PC Computer Updates 1,500
GASB Pronouncements Subscription 230
GASB Codification 70
US Master Tax Guide 80
PPC Governmental Update Newsletter 145
Governmental Financial Reporting Trends 155
Guide to Prep. Government Financial Stmts 155
Guide to Audits of Local Governments 170
62905 Books and Publications 1,255 Various Other Publications and Reports 250
Calculator Replacements 250
62999 Office Supplies and Materials 2,250 Miscellaneous Supplies, Computer Paper 2,000
62000 Total Commodities 7,005
63102 Audit and Accounting Services 29,950 Annual Audit 29,950
Sales Tax Audit Program 3,500
63199 Other Professional Services 13,500 Financial Modeling and Advisory Services 10,000
AP & Payroll Checks and Envelopes 1,400
2008 Budget 2,600
2007 Audit 1,500
W-2's and 1099's 250
Sales Tax Envelopes 750
63203 Printing and Reproduction Charges 6,600 Eagle County Sales Reports 100
Pentamation Software Maintenance &
Support 26,725
Sales Tax Maintenance & Support 8,400
Pentamation / WebEx Training 2,800
63304 Computer Services and Support 40,425 Other Computer Services and Support 2,500
63504 R&M - Office Equipment and Computers 700 Printer Maintenance & Repair 700
63000 Total Contract Services 91,175
Section III, Page B-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Finance and Information Systems
Program: Finance
Account 2010
Number Account Name Budget Justification
Training Classes for Staff 1,500
State Conference (Finance Officer) 800
GFOA Training Seminars 2,250
64101 Travel, Training and Conference 5,550 Cont. Educ. for Director (20hrs@$50/hr.) 1,000
A PA 195
AICPA 210
G FOA 325
CGFOA 75
NNA 80
64102 Dues, Licenses and Memberships 935 CAMTA 50
64103 Mileage Reimbursement 600 Staff Travel 600
64104 Meeting Expenses 750 Staff and Organizational Meetings 750
64201 Telephone 350 Long Distance Charges 350
64201 Cellular and Paging 450 Cellular Telephone Charges 450
64301 Postage and Delivery 250 Postage and Delivery Costs 250
RETT Recording Fees 1,715
64399 Other Administrative Fees 2,165 GFOA Certificate of Achievement Program 450
64402 Equipment Replacement Charges 299 Annual Equipment Rental Charges 299
Legal Notices-Budget & Unclaimed Property
64901 Advertising and Legal Notices 125 Miscellaneous Advertising 125
64000 Total Operating Costs 11,474
Desktop Computer - Budget Analyst 1,100
66402 Computers and Peripherals 4,400 Desktops Computer Replacements 3,300
66404 Furniture and Fixtures 4,000 Furniture - Budget Analyst 4,000
66000 Total Capital Outlay 8,400
Section III, Page B-9
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Information Systems #143
Account
Number Account Description
Personnel Services:
61101 Regular Full-time Salaries
61151 Overtime Wages
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel Services
Commodities:
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63304 Computer Services and Support
63504 R & M - Office Equipment and Computers
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64201 Telephone
64206 Cellular and Paging
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
125,568 $127,826 $127,826 $134,036 4.86%
681 1,500 1,500 1,500 0.00%
13,813 12,001 12,001 12,063 0.52%
350 550 550 100.00%
48 48 48 48 0.00%
1,822 1,934 1,934 1,965 1.60%
13,591 22,367 22,367 18,547 17.08%
1,011 574 1,071 1,080 0.84%
539 574 574 583 1.57%
1,496 1,800 1,800 1,800 0.00%
220 222 222 225 1.35%
253 267 267 407 52.43%
159,392 169,663 170,160 172,254 1.23%
2,040 6,734 6,734 4,250 36.89%
1,376 19,663 19,663 33,025 67.96%
165 750 750 750 0.00%
285 350 350 350 0.00%
3,866 27,497 27,497 38,375 39.56%
33,357 39,236 39,236 40,066 2.12%
2,402 2,750 2,750 2,750 0.00%
35,759 41,986 41,986 42,816 1.98%
4,800 3,750 3,750 5,000 33.33%
51 75 75 75 0.00%
532 720 720 720 0.00%
54,655 420 420 420 0.00%
3,703 24,801 24,801 24,801 0.00%
63,741 29,766 29,766 31,016 4.20%
6,900 6,900 -100.00%
6,900 6,900 -100.00%
262,758 $ 275,812 $ 276,309 $ 284,461 2,95%
Section III, Page B-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Finance
Program: Information Systems
Account 2010
Number Account Name Budget Justification
61151 Overtime 1,500 Required Help Desk Overtime 1,500
Network Cables, Backup Tapes, Other supplies 1,500
Hard disk / memory to re-use old servers 2,000
62903 Data Processing Supplies 4,250 Microphone replacements / parts council 750
Pentamation Licenses - 5 add'I concurrent users 1,575
Upgrade MS Office Licenses w/ SA (35) 16,450
Upgrade Exchange Client Licenses (75) 6,000
SOL Server Client Licenses (25) 7,000
62904 Software 33,025 Miscellaneous Software 2,000
Books and CD Based training 500
62905 Books and Periodicals 750 Misc Periodicals and Reference Materials 250
62999 Office Supplies and Materials 350 Miscellaneous 350
62000 Total Commodities 38,375
Cisco Smartnet Switches (11) 5,587
HP Server Care Packs (11) 10,334
Diskeeper Server Maintenance (10+1) 1,446
Symantec Backup Exec Maintenance 2,211
Symantec Anti-Virus Maintenance (75) 4,785
Shavlik Patch Mgnt Renewal 825
Citrix Metaframe 381
What's-Up Gold Network Mgmt Maintenance 737
Netscreen 25 Firewall Support 1,183
SmartDraw Maintenance 759
Track-IT Help Desk Software 528
PEI 24x7x2 after hours tech support help 1,320
Maintenance on wireless link to Swift Gulch 2,090
DSL Services 2,956
APC UPS Maintenance (2) 1,615
MailMarshal SMTP & McAfee 809
63304 Computer Services and Support 40,066 Computer Consulting Services 2,500
63504 R&M - Office Equipment and Computers 2,750 Computer Repairs and Hardware Replacement 2,750
63000 Total Contract Services 42,816
Microsoft Training Classes 3,500
State / Local Government IT Conference 750
64101 Travel, Training & Conference 5,000 Travel and Misc. Other Seminars 750
64201 Telephone 75 Long-distance Charges 75
64206 Cellular and Paging 720 Service Fees 720
Section III, Page B-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Finance
Program: Information Systems
Account
Number Account Name
2010
Budget Justification
64401
64402
Fleet Maintenance Charges
Equipment Replacement Charges
420
24,801
Annual Fleet Maintenance Charges 420
Annual Equipment Rental Charges 24,801
64000 Total Operating Costs 31,016
Section III, Page B-12
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Community Development Department
epartment Budget by Category:
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel 753,069 690,268 668,666 598,429 10.50%
Commodities 12,941 14,400 14,400 18,850 30.90%
Contract Services 18,803 12,500 12,500 20,062 60.50%
Other Operating Costs 36,804 32,624 32,624 33,170 1.67%
Debt Service NA
Capital Outlay 2,285 1,600 NA
Total 823,902 749,792 728,190 672,111 7.70%
Department Budget by Program:
Administration 186,370 $177,702 $150,100 $179,116 19.33%
Planning 346,118 353,276 353,276 344,859 2.38%
Building Inspection 291,414 218,814 224,814 148,136 34.11%
Total 823,902 $749,792 $728,190 $672,111 7.70%
Sources of Funds:
Direct Program Revenues:
Contractor's Licenses 15,109 18,000 13,500 13,500 0.00%
Building Permits 181,467 150,000 150,000 150,000 0.00%
Other Licenses and Permits 100 100 100 0.00%
Plan Check Fees 88,967 90,000 90,000 80,000 11.11%
Design Review Fees 34,585 35,000 25,000 25,000 0.00%
Fire Impact Fee Administration Fees 511 6,000 1,000 1,500 50.00%
320,639 299,100 279,600 270,100 3.40%
General Fund Subsidy 503,263 450,692 448,590 402,011 10.38%
Total 823,902 $749,792 $728,190 $672,111 7.70%
Full-time Employees (FTEs) 8.75 8.75 6.75 6.75
Section III, Page C-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
The Community Development Department consists of three divisions: Administration,
Planning, and Building. Each division supports the overall mission and basic goals of
the Department.
Administration is the first and primary point of contact for virtually every customer,
providing initial direction and assistance to the general public, particularly the
development community. Administration also provides technical assistance to the
Building and Planning Divisions, as well as to the Planning & Zoning Commission. The
administrative division is responsible for organizing all contractor registration, scheduling
building inspections, all data management and filing for each division of the department.
The Building Division provides all services related to construction in the Town. The
Division conducts building plan review, provides building inspections, supports planning
inspection services, and assists the contractor community with all Building Code issues.
Most importantly, the Chief Building Official is a licensed, certified inspector capable of
ensuring that all construction in the Town meets pertinent national and local life safety
requirements. The changing nature of construction requires the building staff to
continually keep apprised of new technologies and maintain required levels of education
necessary to guide the building process.
The Planning Division provides the majority of the Department's daily customer service
to the general public, resort guests, and development community. The Planning Division
is charged with understanding all aspects of the Town land use regulations, design
review guidelines, subdivision requirements, and master planning documents. As such,
the Planning Division administers Titles 16 and 17 in their entirety, and relevant portions
of Title 15, as well as other pertinent sections of the Avon Municipal Code. The Planning
staff also operates and maintains the deed restricted housing program within the Town
of Avon, which currently has approximately 100 for-sale units in the program. The
planners provide seamless public service during regular office hours. The Planning
Division also includes the Geographic Information System (GIS) position created in late
2006. The GIS Programmer/Analyst develops, manages, and creates all mapping
functions and associated data management.
Another major service component provided by the Department is Code Enforcement,
which occurs within both the Planning and Building Divisions. The Planning and Building
Divisions both provide code enforcement on a variety of issues related to the Avon
Municipal Code (AMC). Enforcement issues come up on a daily basis, and often require
coordination with other departments and Town personnel to resolve.
The MISSION of the Community Development Department is to support the
Town of Avon through the formulation, implementation, and guidance of land use
and building regulations and policies necessary to promote a healthy community
and a healthy quality of life."
Section III, Page C-3
GENERAL GOVERNMENT
The GOALS of the Community Development Department remain as follows:
Prepare, maintain, and update the Zoning Code, Comprehensive Plan and
associated district plans in a proactive manner consistent with the Mission
Statements of the Town and the Department.
Process applications and assist all customers with information and applications
for zoning, subdivision, design review, and building in a consistent, timely and
professional manner.
Enforce the Zoning, Subdivision, Design Review, and Building Codes in a fair
and professional manner consistent with current regulations.
Foster productive working relationships with other local municipalities, the
county, state, and other public and private institutions external to the Town of
Avon whose activities are relevant to the mission of the Department and the
Town.
Administer the Town's Affordable Housing Program, working with the
development community and the public to design a program to provide deed
restricted housing that meets the needs of Town residents and business owners.
Ensure that land use decisions in the Town of Avon support positive long-term
social, cultural, environmental, and economic prosperity for residents and guests.
SIGNIFICANT BUDGET ISSUES
Since the beginning of 2009, the staff has been engaged in both long range and
redevelopment planning projects, the most significant of which continues to be the
Unified Land Use Code rewrite effort of the Zoning and Subdivision titles of the AMC. In
response to the recent global economic downturn and its effect on the national
construction industry, the Community Development Department staffing level was
reduced by two FTE positions: the code enforcement officer and the building inspector.
The reduction in staff has been manageable during most work weeks given the decrease
in development activity, particularly in the Building Division. However, given the
Department's weekly deadlines for the Commission and Council packets (respectively),
the personnel in Planning are routinely challenged to maintain a consistently high level
of service given the vacancy in the Community Development Department Director /
Assistant Town Manager position. The recent Fee Waiver program instituted via
Resolution No. 09-25 in mid-August has resulted in a net loss in revenues from building
permit, design, and other development review fees of over $21,000.00 to date.
Training for the Community Development staff has also been reduced and should still be
sufficient to maintain ongoing certification maintenance/continuing education for the
Planning Manager's professional, AICP (American Institute of Certified Planners)
certification; and training/testing needs for the other Planners seeking to become AICP
certified via the proper qualification and testing procedures for the Institute. All three
Planners will be able to maintain their membership in the APA (American Planning
Association).
All specific long range and current tasks for the Department are itemized in the
Community Development Work Program last updated on October 5th, which is available
upon request. The intent of the Work Plan is to guide staff by ensuring that the
Department is held accountable in the completion of our stated goals and mission, and
those specific periodic goals identified by the community through the elected policy body
as high priorities for our Department. The work plan is routinely updated by staff at least
twice a week.
Section III, Page C-4
GENERAL GOVERNMENT
ACCOMPLISHMENTS
The Community Development Department experienced a transitional year in 2009, but
still achieved many accomplishments, including the issuance of 85 building permits as of
September 2009, with a total construction valuation of $8,476,879.00 versus
11,709,002.00 as of this time last year.
Building permit activity has remained relatively stable when compared to last year's
activity, despite the revenue reflected in fees collected thus far. Also, we have
processed a total of 70 zoning, subdivision and design review applications combined.
Total fees generated to date have amounted to $88,826.17; and, the total fees waived to
date amount to $21,332.08.
The GIS Division has also continued to develop by adding data to the system and
cleaning existing data. Staff has begun adding new data layers for signs, storm sewer
and other utilities.
The GIS Division has also developed maps for the Department and public requests on a
daily basis. In addition to individual map requests, the staff has continued to develop our
data layers which include: the water tap information point layer in ArcReader which
allows the user to see multiple attributes per tap.
Among the most significant accomplishments in 2009 has been the continuing
development of the new Unified Land Use Code which will help Avon achieve a new
level of sustainable redevelopment with a zoning/subdivision/land use code that is easier
for members of the public and town staff to use. Modules 1 and 2 have been completed
and Module 3 is scheduled for review in November.
FUTURE OUTLOOK
In 2010, the Department is hoping to accomplish several major tasks that require a
significant investment of staff time. These goals are in addition to all routine
programmatic and work plan goals and are as follows:
Administer and implement the new Unified Land Use Code scheduled for
adoption by February 2010.
Maintain a consistently high level of service for both internal and external
customers regardless of staffing levels and available resources.
Manage the proposed phase I improvements as contemplated in the 2008 Harry
A. Nottingham Park Master Plan, which include the pavilion/stage venue.
Manage all the planning efforts listed as significant budget issues above which
include routine current planning, zoning, subdivision and design review
applications.
Section III, Page C-5
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Administration #211
Account
Number Account Description
ctual
2008
riginal or
Prev. Amend.
Budget
2009
inal
Revised
Budget
2009
roposed
Budget
2010
ercent
Change
Personnel:
61101 Regular Full-time Salaries 107,004 109,172 81,878 101,291 23.71%
61121 PTS Wages 12,660 10,380 16,380 17,160 4.76%
61122 PTS Bonuses 290 290 300 3.45%
61151 Overtime 454 2,000 2,000 100.00%
61201 Automobile Allowance 3,000 3,600 2,700 3,600 33.33%
61301 FT Pension 11,771 10,278 7,709 9,116 18.25%
61302 PTS Pension 475 700 700 655 6.43%
61303 Wellness 800 600 600 100.00%
61304 Employee Assistance Program 25 24 24 24 0.00%
61401 FICA/Medicare 1,780 1,966 1,966 1,784 9.26%
61501 Group Health and Life Insurance 16,945 11,358 8,519 9,413 10.49%
61505 Long-term Disability Insurance 575 557 557 557 0.00%
61506 Short-term Disability Insurance 448 474 474 429 9.49%
61507 Dental Insurance 781 900 900 900 0.00%
61509 Worker's Compensation 214 989 989 894 9.61%
61510 Unemployment Insurance 240 270 270 367 35.93%
61000 Total Personnel 157,172 153,558 125,956 146,490 16.30%
Commodities:
62904 Software 9,500 NA
62905 Books and Periodicals 295 300 300 300 0.00%
62999 Office Supplies and Materials 4,066 4,550 4,550 2,500 45.05%
62000 Total Commodities 4,361 4,850 4,850 12,300 153.61%
Contract Services:
63203 Printing and Reproduction 1,000 1,000 1,000 0.00%
63304 Computer Services and Support 8,873 6,400 6,400 6,400 0.00%
63504 R&M - Office Equipment 1,081 500 500 1,700 240.00%
63603 Rentals - Office Equipment 3,660 3,600 3,600 3,962 10.06%
63999 Other Contract Services 3,560 500 500 100.00%
63000 Total Contract Services 17,174 12,000 12,000 13,062 8.85%
Other Operating Costs:
64101 Travel, Training, and Conference 2,835 3,000 3,000 3,000 0.00%
64102 Dues, Licenses and Memberships 944 1,000 1,000 1,000 0.00%
64104 Meeting Expense 843 500 500 500 0.00%
64201 Telephone 219 500 500 300 40.00%
64206 Cellular 720 500 500 1,220 144.00%
64301 Postage and Delivery Costs 1,030 1,000 1,000 700 30.00%
64402 Equipment Replacement Charges 588 294 294 294 0.00%
64901 Advertising and Legal Notices 484 500 500 250 50.00%
64000 Total Other Operating Costs 7,663 7,294 7,294 7,264 0.41%
60000 Total Expenditures 186,370 177,702 150,100 179,116 19.33%
Section III, Page C-6
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Community Development
Program: Administration
Account 2010
Number Account Name Budget Justification
Building Permit Technician
61121 PTS Wages 17,160 30 hrs X 52 weeks X $22/hour (50%) 17,160
61122 PTS Bonuses 300 1 X $599 (50%) 300
62904 Software 9,500 CommunityPlus Software Upgrade 9,500
62905 Books and Periodicals 300 References, Subscriptions 300
62999 Office Supplies and Materials 2,500 Misc Supplies 2,500
62000 Total Commodities 12,300
63203 Printing & Reproduction 1,000 Copy Services for Large Projects 1,000
63304 Computer Services and Support 6,400 Pentamation Support 6,400
63504 R&M - Office Equipment and Computers 1,700 Copier Print Charges 1,700
63603 Rentals - Office Equipment 3,962 WCP35H Copier Lease (330.16X 12) 3,962
63000 Total Contract Services 13,062
64101 Travel, Training, and Conference 3,000 State and National APA Conferences 3,000
64102 Dues, Licenses, and Memberships 1,000 APA, ULI, AICP Memberships 1,000
64104 Meeting Expense 500 General Meeting Expenses 500
64201 Telephone and Long Distance 300 Long Distance Charges 300
64206 Cellular and Paging 1,220 Cellular Phone Service 1,220
64301 Postage and Delivery 700 Fed Ex, UPS, Certified Mail 700
64402 Equipment Replacement Charges 294 Annual Equipment Rental Charges 294
64901 Advertising and Legal Notices 250 Misc Public Notices 250
64000 Total Other Operating Costs 7,264
Section III, Page C-7
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Planning #212
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62805 Clothing and Uniforms
62904 Software
62905 Books and Periodical
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular and Paging
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
246,303 $252,549 $252,549 $255,576 1.20%
27,093 23,712 23,712 23,002 2.99%
1,350 1,800 1,800 100.00%
96 96 96 96 0.00%
3,517 3,778 3,778 3,706 1.91%
36,705 44,722 44,722 37,043 17.17%
2,166 2,202 2,202 2,185 0.77%
1,071 1,135 1,135 1,115 1.76%
2,996 3,600 3,600 3,600 0.00%
3,231 2,225 2,225 2,183 1.89%
493 521 521 767 47.22%
325,021 336,340 336,340 329,273 2.10%
492 500 500 500 0.00%
4,604 5,000 5,000 2,000 60.00%
216 250 250 250 0.00%
5,312 5,750 5,750 2,750 52.17%
1,269 500 500 500 0.00%
1,269 500 500 500 0.00%
6,219 6,000 6,000 6,750 12.50%
1,344 2,000 2,000 2,200 10.00%
105 300 300 300 0.00%
150 150 100.00%
3,219 2,000 2,000 2,000 0.00%
1,344 236 236 236 0.00%
12,231 10,686 10,686 11,486 7.49%
2,285 1,600 NA
2,285 - - 1,600 NA
346,118 $ 353,276 $ 353,276 $ 345,609 -2.17%
Section III, Page C-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department:Community Development
Program:Planning
Account 2010
Number Account Name Budget Justification
62805 Clothing and Uniforms 500 Shirts, Jacket 500
ArcPublisher Maintenance 500
62904 Software 2,000 ArcEditor Maintenance 1,500
62905 Books and periodicals 250 Reference Materials and Subscriptions 250
62000 Total Commodities 2,750
63203 Printing and Reproduction Services 500 Printing Maps, Comp Plans, etc. 500
63000 Total Contract Services 500
Pentamation Training (3 days X $1500-50%) 2,250
ESRI Training 1,500
64101 Travel, Training and Conference 6,750 Training for Planners, State APA Meetings 3,000
GIS 200
64102 Dues, Licenses, and Memberships 2,200 APA & AICP Memberships 2,000
64104 Meeting Expense 300 Meeting Expenses 300
64206 Cellular and Paging 2,000 Cellular Phone Service 2,000
64402 Equipment Replacement Charges 236 Annual Equipment Rental Charges 236
64000 Total Other Operating Costs 11,486
66402 Computers and Peripherals 1,600 Desktop Replacement: Jenny 1,600
66000 Total Capital Outlay 1,600
Section III, Page C-9
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Building Inspection #213
Account
Number Account Description
ctual
2008
riginal or
Prev. Amend.
Budget
2009
inal
Revised
Budget
2009
roposed
Budget
2010
ercent
Change
Personnel:
61101 Regular Full-time Salaries 185,035 120,824 120,824 83,357 31.01%
61121 PTS Wages 12,660 10,380 16,380 17,160 4.76%
61122 PTS Bonuses 290 290 300 3.45%
61151 Overtime Wages 843 5,000 5,000 100.00%
61301 FT Pension 20,354 17,404 17,404 7,502 56.89%
61302 PTS Pension 475 719 719 655 8.90%
61303 Wellness 1,962 1,800 1,800 100.00%
61304 Employee Assistance Program 73 72 72 24 66.67%
61401 FICA/Medicare 2,925 3,104 3,104 1,471 52.61%
61501 Group Health and Life Insurance 39,816 33,527 33,527 9,340 72.14%
61505 Long-term Disability Insurance 1,612 1,623 1,623 557 65.68%
61506 Short-term Disability Insurance 796 836 836 357 57.30%
61507 Dental Insurance 2,281 2,700 2,700 900 66.67%
61509 Worker's Compensation 1,647 1,664 1,664 741 55.47%
61510 Unemployment Insurance 397 427 427 302 29.27%
61000 Total Personnel 270,876 200,370 206,370 122,666 40.56%
Commodities:
62401 Gasoline 1,065 1,000 1,000 1,000 0.00%
62805 Clothing and Uniforms 1,000 500 500 500 0.00%
62807 Consumable Tools/Small Equipment 300 300 300 300 0.00%
62903 Data Processing Supplies 403 NA
62905 Books and Periodicals 500 2,000 2,000 2,000 0.00%
62000 Total Commodities 3,268 3,800 3,800 3,800 0.00%
Contract Services:
63999 Other Contract Services 360 6,500 NA
63000 Total Contract Services 360 6,500 NA
Other Operating Costs:
64101 Travel, Training and Conference 2,979 1,500 1,500 3,750 150.00%
64102 Dues, Licenses and Memberships 290 500 500 500 0.00%
64103 Mileage Reimbursement 116 200 200 200 0.00%
64104 Meeting Expenses 1,476 1,000 1,000 1,000 0.00%
64206 Cellular & Pagers 2,564 2,000 2,000 2,500 25.00%
64401 Fleet Maintenance Charges 2,351 1,956 1,956 1,956 0.00%
64402 Equipment Replacement Charges 5,948 5,948 5,948 2,974 50.00%
64403 Washbay Charges 936 1,040 1,040 1,040 0.00%
64901 Advertising and Legal Notices 250 500 500 500 0.00%
64000 Total Other Operating Costs 16,910 14,644 14,644 14,420 1.53%
60000 Total Expenditures 291,414 218,814 224,814 147,386 34.44%
Section III, Page C-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Community Development
Program: Building Inspection
Account 2010
Number Account Name Budget Justification
Building Permit Technician
61121 PTS Wages 17,160 30 hrs X 52 weeks X $22/hour (50%) 17,160
61122 PTS Bonus 300 1 X $599 (50%) 300
62401 Gasoline 1,000 Vehicle Fuel 1,000
62805 Clothing and Uniforms 500 Shirts, Jackets 500
62807 Consumable Tools/Small Equip 300 Inspection Equipment 300
62905 Books and Periodicals 2,000 Building Codes, Journals etc. 2,000
62000 Total Commodities 3,800
63999 Other Contract Services 6,500 Contract Building Inspection Services 6,500
63000 Total Contract Services 6,500
Pentamation Training (3 days X $1500-50%) 2,250
64101 Travel, Training and Conference 3,750 IBC Certifications 1,500
64102 Dues, Licenses, and Memberships 500 ICBO 500
64103 Mileage Reimbursement 200 Reimbursement for Personal Auto 200
64104 Meeting Expenses 1,000 Contractor Meetings 1,000
64206 Cellular and Paging 2,500 Cellular Phone Service 2,500
64401 Fleet Maintenance Charges 1,956 Annual Fleet Maintenance Charges 1,956
64402 Equipment Replacement Charges 2,974 Annual Equipment Rental Charges 2,974
64403 Washbay Charges 1,040 Annual Washbay Charges 1,040
64901 Advertising and Legal Notices 500 Miscellaneous Advertisements 500
64000 Total Other Operating Costs 14,420
Section III, Page C-11
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Section III, Page C-12
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Police Department
epartment Budget by Category:
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel 1,887,066 1,998,298 1,998,298 1,962,807 1.78%
Commodities 144,461 100,076 137,655 90,081 34.56%
Contract Services 36,622 29,882 31,470 32,425 3.03%
Other Operating Costs 519,325 465,476 465,476 467,634 0.46%
Capital Outlay 40,856 11,200 NA
Total 2,628,330 2,593,732 2,632,899 2,564,147 2.61%
Department Budget by Program:
Administration 444,589 463,808 465,896 472,217 1.36%
Patrol 2,054,902 2,014,552 2,051,631 1,978,741 3.55%
Investigations 128,839 115,372 115,372 113,189 1.89%
Total 2,628,330 2,593,732 2,632,899 2,564,147 2.61%
Sources of Funds:
Direct Program Revenues:
Federal Grants:
School Resource Officer 12,636 NA
Surveillance Wire 6,090 100.00%
Bikes 8,000 2,000 100.00%
Ballistic Vests 5,500 6,650 100.00%
Fingerprint System 14,444 100.00%
Booking Area Upgrade 14,720 100.00%
State Grants (LEAF)5,962 20,000 100.00%
State Grants - Other 2,975 NA
Animal Control Fees 1,120 2,000 2,000 2,000 0.00%
Police Reports 1,236 2,500 2,500 2,500 0.00%
Police Extra Duty 15,334 20,000 20,000 20,000 0.00%
Fingerprinting Fees 3,896 4,000 4,000 4,000 0.00%
VIN Inspection Fees 14,665 25,000 15,000 15,000 0.00%
Misc. Police Department Fees 7,562 5,000 5,000 5,000 0.00%
National Night Out 500 2,300 500 78.26%
DUI Reimbursement 1,574 3,000 3,000 3,000 0.00%
Village at (Avon) Municipal Services 189,253 224,024 224,024 205,098 8.45%
256,213 299,524 341,728 257,098 24.77%
General Fund Subsidy 2,372,117 2,294,208 2,291,171 2,307,049 0.69%
Total 2,628,330 2,593,732 2,632,899 2,564,147 2.61%
Full-time Employees (FTEs) 21.00 22.00 22.00 22.00
Section III, Page D-2
Police Department
POLICE DEPARTMENT
SERVICES PROVIDED BY THE POLICE
The Police Department includes ADMINISTRATION & PUBLIC ASSISTANCE,
PATROL and INVESTIGATION.
Mission Statement:
The Avon Police Department, always professional and prepared to serve our community
with uncompromising commitment.
Visions and Values:
In the HEART of the VALLEY, we as law enforcement professionals have a
commitment to:
Be professional in our daily duties,
Be accountable to each other and the public we serve,
Work together as a team, and continue to
Learn, change and improve.
Positioning for Success (Goals):
Continue to pursue accreditation with the Commission on Accreditation for
Law Enforcement Agencies (CALEA): CALEA completes an assessment of
the Police Department to assure the Department is following policies accepted by
National law enforcement standards.
Building a Better Community" Goals: The Avon Police Department will
develop new programs and enhance existing programs that involve the
community.
o Police Bicycle Patrol - The Department will develop a patrol plan that
incorporates bicycle patrol to combat crime and make positive contacts
with citizens.
o Volunteers in Police Service - The Department will strengthen the
volunteer program to allow officers to focus on policing and create
valuable ties between law enforcement and members of the community.
o Citizen's Police Academy - The Department will host its second annual
Citizen's Police Academy to create another avenue for the community to
become involved and learn about the agency.
o National Night Out and Community Events - The Department will
expand the events to strategically involve more of the community.
o Victim Assistance and Suicide Prevention - The Department will
become more involved in assuring that victims are assisted following a
crime by providing; thorough follow-up investigation, counseling and
status of proceedings. In addition, the Avon Police will take the lead to
form a suicide prevention coalition in Eagle County.
o Gore Range DUI Taskforce - Continue to build upon the success of the
multi-agency taskforce, which has been spotlighted by the CDOT.
o Multi-Agency Teamwork - The Department will strengthen its leadership
and involvement with the Multi-Agency Crime Enforcement (MACE) Team
and Multi-Agency Training (MAT) Program.
Section III, Page D-3
Police Department
PROGRAM: ADMINISTRATION AND PUBLIC ASSISTANCE
Program Description
This program encompasses the administration and the front desk/counter operation of
the department. Planning, organizing, staffing, coordinating, directing, reporting and
budgeting for all functions of the police department. Personnel include the Chief of
Police, Police Lieutenant and two administrative managers.
Services Provided to the Community
Records retention and release: Colorado statutes establish strict requirements
for the retention and release of criminal justice records. Our administrative staff
works on a daily basis with information requests from citizens, attorneys,
insurance companies, other law enforcement agencies and the media.
Information Management: Personnel process a large volume of reports and
other material for delivery to the courts, prosecutors, insurance companies and
others. The Department is required to report crime and arrest statistical
information to the Federal Government.
Customer Service: Our office is staffed to operate Monday through Friday from
8:00 AM to 5:00 PM. All of our department members are encouraged to provide
excellent customer service to our citizens, guests and merchants.
Services Provided: Fingerprinting, VIN inspections, sex offender registration,
lost and found, giving local information and parking permits are just a few of the
duties performed by the administrative staff in direct interface with community
members.
Human Resources: Recruiting, selecting and training of new personnel.
Direction of in-service training programs.
Liaison: Outstanding working relationship with other law enforcement agencies
within Eagle County.
Property and Evidence: The Department is required to store evidence for all
investigations until adjudicated by the courts or permanently in some cases.
Purchasing: The Department maintains purchasing and expense records.
Media Liaison: Prepare media releases and remain responsive to public record
requests concerning high profile crimes.
Future Outlook
Continue and strengthen partnerships with citizen groups and government
organizations in Eagle County.
Active participation with the 1-70 Law Enforcement Training Region, which
receives funding for police officer training from the State of Colorado.
Become accredited with the Commission on Accreditation for Law Enforcement
Agencies (CALEA).
Improve involvement with the Volunteer in Police Service (VIPS) program.
Continue to support Chief Kozak in his representation of Avon at a state level
after his appointment by Governor Ritter to the Colorado Peace Officers
Standards and Training Board and at a National level after his appointment to the
International Association of Chiefs of Police Highway Safety Committee.
Section III, Page D-4
Police Department
PROGRAM: PATROL
Program Description
Avon Police Officers assigned to the Patrol Program are required to handle all aspects of
law enforcement and community service. In fact, police officers handle most issues
related to town government when other municipal departments are closed. In 2005 the
Avon Police Department investigated 1,191 total criminal incidents and in 2006 it
investigated 1,330 incidents, revealing an 11 % increase. In 2007, the Department
investigated 1,438 criminal incidents (an 8% increase). APD focused on its "Building a
Better Community" goals and recorded 1,227 total criminal incidents in 2008, which was
a 15% decrease. The agency has seen a 29% decrease in crimes for the first half of
2009, which can be attributed to the strong public outreach and crime prevention
programs. APD averages 52 calls per day, addressing a variety of public safety issues.
Police officers require high quality training and equipment to remain prepared to respond
to any emergency situation and to stay proficient in the ever changing legal environment.
A community survey in June of 2008 revealed that 76% of Avon voters place a high
value on police protection. Seventy-two percent (72%) of those surveyed, assessed the
Avon Police Department's performance at a high level, meaning that the department is
performing at a level expected by the community. Patrol personnel include two
sergeants, 12 officers and a civilian police service officer.
Services Provided to the Community
Crime prevention and public education: Officers meet with citizens and
business owners with the goal of preventing crime, reducing the fear of crime,
enhancing safety and security while improving quality of life.
Traffic: Police officers are charged with facilitating the safe and efficient
movement of traffic through traffic law enforcement and professional accident
investigation.
Preservation of peace and order: Special events, family conflicts and dealing
with emotionally disturbed persons are examples of events where police officers
preserve peace and order.
Animal Control: Avon Police or Eagle County Animal Control officers are called
to deal with both general and specific animal complaints.
Community Problem Solving: Working with citizens to assist them in solving
disorder, crime, fear of crime and quality of life concerns.
Provision of emergency services: The police provide all manners of
emergency assistance, from protection at the scenes of traffic crashes to
removing drunk and disorderly patrons from bars.
Preventive patrol:
o Vehicle
o Bicycle
o Foot
Code Enforcement handled by the Police Service Officer:
o Wildlife Protection Ordinance education and enforcement
o Parking enforcement
o Smoking Ordinance
Special events: Provide security service at special events.
Directed patrols: Assign patrols to areas of town that have a pattern of crime or
an incident of violence.
Investigations: Police officers investigate all reported crimes.
Section III, Page D-5
Police Department
Non-criminal workload: Police officers are called upon to resolve many non-
criminal incidents including lost and found property, missing persons, family
conflicts, citizens and guests locked out of their homes, rooms or cars, barking or
dangerous dogs, injured animals, frightened or mentally ill persons, suspicious
persons, vehicles or noises and a host of other problems.
Future Outlook
Maintain high professional standards of behavior and performance.
Improve level of expertise through supervisory and employee training
Continue to monitor activity trends and modify programs and allocation of
resources to meet the needs of the community.
Increase traffic education and enforcement to improve safety on our streets and
sidewalks.
Increase the use of police bicycles for patrol.
Implement an advanced digital fingerprinting program.
PROGRAM: INVESTIGATIONS
Program Description
The Avon Police Department has one sergeant and two detectives assigned to
investigate serious or complex crimes. These are investigations of "crimes against
persons" including assault, sexual assault and robbery, as well as all death
investigations. The detective also investigates serious and complicated "crimes against
property", i.e., burglary, high loss frauds, embezzlements and computer crime, and he
attempts to recover stolen property. He is also responsible for all liquor board
investigations. The clearance rate for solving crimes is an exemplar 43%, revealing that
investigators have a high rate in bringing criminals to justice.
Services Provided to the Community
Criminal investigations: Investigate serious or complex crimes.
On-call: 24 hours a day, seven days a week
Recover stolen property: Locate and return stolen property to the owners.
Drug Enforcement: Liaison with the Drug Task Force.
Liquor Enforcement: Liquor Board investigations and participation in routine
compliance checks
Sex Offender Response Team: Active representative to this countywide
organization to keep tabs on registered sex offenders and compliance checks of
Avon's registered sex offenders.
Future Outlook
Continue to work in cooperation with the District Attorney's Office and other law
enforcement agencies.
Provide crime prevention information to the public regarding identify theft and
fraud.
Obtain training and equipment to improve evidence gathering and evaluation
techniques. Six patrol officers will be trained as crime scene investigators.
Follow-up on every felony or domestic violence crime to assure the best possible
job is done for the victim.
Increase involvement with the Multi-Agency Crime Enforcement Team.
Section III, Page D-6
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61101 Regular Full-time Salaries 259,741 $306,490 $306,490 $318,951 4.07%
61151 Overtime Wages 3,253 2,000 2,000 2,000 0.00%
61301 FT Pension 28,572 28,118 28,118 28,706 2.09%
61303 Wellness 1,542 1,700 1,700 100.00%
61304 Employee Assistance Program 84 96 96 96 0.00%
61401 FICA/Medicare 3,832 4,523 4,523 4,654 2.90%
61501 Group Health and Life Insurance 55,330 44,905 44,905 37,301 16.93%
61505 Long-term Disability insurance 5,681 7,319 7,319 7,517 2.71%
61506 Short-term Disability Insurance 1,073 1,333 1,333 1,370 2.78%
61507 Dental Insurance 2,563 3,600 3,600 3,600 0.00%
61509 Worker's Compensation 3,600 4,537 4,537 4,708 3.77%
61510 Unemployment Insurance 526 624 624 963 54.33%
61000 Total Personnel 365,797 405,245 405,245 409,866 1.14%
Commodities:
62401 Gasoline 1,954 1,466 1,466 1,466 0.00%
62801 Gifts and Awards 450 500 500 500 0.00%
62802 Food and Beverages 2,645 1,500 1,500 1,500 0.00%
62805 Clothing and Uniforms 2,981 1,000 1,000 1,000 0.00%
62807 Consumable Tools/Small Equipment 1,069 1,000 1,000 1,000 0.00%
62808 Promotional, Informational, and Marketing Materials 2,438 1,000 1,500 1,000 33.33%
62901 Duplicating Supplies 570 600 600 600 0.00%
62903 Data Processing Supplies 336 300 300 300 0.00%
62904 Software 226 300 300 300 0.00%
62905 Books and Periodicals 548 600 600 600 0.00%
62999 Office Supplies and Materials 4,223 2,500 2,500 2,500 0.00%
62000 Total Commodities 17,440 10,766 11,266 10,766 4.44%
Contract Services:
63203 Printing and Reproduction Services 1,935 1,935 1,935 1,935 0.00%
63301 Medical Services and Examinations 1,492 1,500 1,500 1,500 0.00%
63302 Laboratory Services 1,115 1,500 1,500 1,500 0.00%
63504 R&M - Office Equipment 415 415 415 415 0.00%
63506 R&M - Radio and Communications Equipment 434 1,000 1,000 1,000 0.00%
63551 Laundry and Cleaning Services 69 NA
63603 Rentals - Office Equipment 4,309 4,687 6,275 6,275 0.00%
63999 Other Contract Services 23,391 15,100 15,100 15,100 0.00%
63000 Total Contract Services 33,160 26,137 27,725 27,725 0.00%
Section III, Page D-7
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
7,859 7,000 7,000 7,000 0.00%
648 1,000 1,000 1,000 0.00%
1,402 1,200 1,200 1,200 0.00%
2,723 2,300 2,300 2,300 0.00%
1,373 1,300 1,300 1,300 0.00%
4,593 3,905 3,905 3,905 0.00%
7,400 4,435 4,435 4,435 0.00%
530 520 520 520 0.00%
214 NA
26,742 21,660 21,660 21,660 0.00%
1,450 - 2,200 NA
1,450 - 2,200 NA
444,589 $ 463,808 $ 465,896 $ 472,217 1.36%
Section III, Page D-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Police
Program: Administration
Account 2010
Number Account Name Budget Justification
Victim Services, Evidence Call Out
61151 Overtime Wages 2,000 Administration Overtime 2,000
62401 Gasoline 1,466 Gasoline for Vehicles 1,466
62801 Gifts and Awards 500 Employee Incentives, Gifts 500
62802 Food and Beverages 1,500 Seminars, Classes, and Meetings 1,500
62805 Clothing and Uniforms 1,000 Administration Uniforms 1,000
62807 Consumable Tools/Small Equipment 1,000 Miscellaneous Equipment 1,000
National Night Out, Calendars, Water
Bottles, Pens, Pins, Crime Prevention
62808 Promotional and Marketing Materials 1,000 Materials 1,000
62901 Duplicating Supplies 600 Copier, Paper, Toner, Misc. 600
62903 Data Processing Supplies 300 Discs, Mouse, Ink, Cartridges 300
62904 Software 300 Software Applications 300
Muni. Codes, Traffic Codes
62905 Books and Periodicals 600 Law Enforcement Periodicals 600
62999 Office Supplies and Materials 2,500 Copier, CBI Computer, Paper 2,500
62000 Total Commodities 10,766
Business Cards, Stationary, Manuals,
63203 Printing and Reproduction Services 1,935 Pamphlets, Court Envelopes 1,935
Hepatitis/Drug Screens Annual Physicals
63301 Medical Services and Examinations 1,500 Fitness Program 1,500
63302 Laboratory Services 1,500 Pre-Employment Testing 1,500
63504 R&M - Office Equipment 415 Copier, Computers, Printers, Shredder, Etc. 415
63506 R&M - Radios and Communications Equip.1,000 Pagers, Radio, Cell Phone Repair & Maint. 1,000
63603 Rentals - Office Equipment 6,275 Copier Machine $522.92/mo. 6,275
Section III, Page D-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Police
Program: Administration
Account 2010
Number Account Name Budget Justification
Accreditation Fee 1,500
ECAC Contract 9,600
63999 Other Contract Services 15,100 Vehicle Towing, Microfilm 4,000
63000 Total Contract Services 27,725
Lieutenant Leadership and SWAT Training,
Highway Safety Committee and Post CST
Training, Records Certification, Evidence
64101 Travel, Training and Conference 7,000 Certification and IACP Conference 7,000
International Chiefs of Police, Colorado
64102 Dues, Licenses and Memberships 1,000 Chiefs, Drug Recognition Expert Fees 1,000
64201 Telephone 1,200 Long Distance and Modem Charges 1,200
64206 Cellular and Paging 2,300 Cellular 2,300
Postage and Cost of Delivery
64301 Postage and Delivery Costs 1,300 of Evidence Items to CBI for Testing 1,300
64401 Fleet Maintenance Charges 3,905 Annual Fleet Maintenance Charges 3,905
64402 Equipment Replacement Charges 4,435 Annual Equipment Rental Charges 4,435
64403 Washbay Charges 520 Annual Washbay Charges 520
64000 Total Other Operating Costs 21,660
66402 Computers and Peripherals 2,200 Desktop Replacement: Jaramillo/Leyba 2,200
66000 Total Capital Outlay 2,200
Section III, Page D-10
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61101 Regular Full-time Salaries 913,356 1,022,902 $1,022,902 $1,029,225 0.62%
61151 Overtime Wages 103,253 73,000 73,000 68,000 6.85%
61153 On Call 6,416 600 600 100.00%
61156 Extra Duty Pay 11,585 12,000 12,000 12,000 0.00%
61301 FT Pension 100,264 92,758 92,758 92,630 0.14%
61303 Wellness 5,889 6,100 6,100 100.00%
61304 Employee Assistance Program 368 408 408 408 0.00%
61401 FICA/Medicare 15,051 16,153 16,153 16,084 0.43%
61501 Group Health and Life Insurance 183,437 189,747 189,747 157,199 17.15%
61505 Long-term Disability Insurance 28,238 32,244 32,244 31,171 3.33%
61506 Short-term Disability Insurance 3,769 4,485 4,485 4,510 0.56%
61507 Dental Insurance 11,015 15,300 15,300 15,300 0.00%
61509 Worker's Compensation 23,038 22,698 22,698 22,839 0.62%
61510 Unemployment Insurance 2,078 2,228 2,228 3,328 49.37%
61000 Total Personnel 1,407,757 1,490,623 1,490,623 1,452,694 2.54%
Commodities:
62101 Police Operating and Field Supplies 7,815 3,000 3,000 3,000 0.00%
62102 Firearms and Weapons Supplies 20,177 14,000 14,000 11,005 21.39%
62401 Gasoline 45,523 34,142 34,142 34,142 0.00%
62804 Training Supplies 890 500 500 500 0.00%
62805 Clothing and Uniforms 19,650 11,050 11,050 11,050 0.00%
62806 Safety Materials and Supplies 2,474 15,000 15,000 11,000 26.67%
62807 Consumable or Small Equipment Items 26,337 5,000 7,000 2,000 71.43%
62809 Medical Supplies and 1st Aid 301 1,000 1,000 1,000 0.00%
62902 Audio/Visual Supplies 150 35,229 150 99.57%
62000 Total Commodities 123,167 83,842 120,921 73,847 38.93%
Contract Services:
63302 Laboratory Services 1,959 1,959 1,959 3,000 53.14%
63549 R&M - Other Specialized Equipment 136 500 500 500 0.00%
63551 Laundry and Cleaning Services 802 86 86 100.00%
63999 Other Contract Services 15 NA
63000 Total Contract Services 2,912 2,545 2,545 3,500 37.52%
Other Operating Costs:
64101 Travel, Training and Conference 18,476 16,000 16,000 15,000 6.25%
64103 Mileage Reimbursement 173 400 400 400 0.00%
64206 Cellular 11,144 11,144 11,144 11,144 0.00%
64401 Fleet Maintenance Charges 57,509 62,010 62,010 62,010 0.00%
64402 Equipment Replacement Charges 125,781 73,933 73,933 73,933 0.00%
64403 Washbay Charges 4,680 6,240 6,240 6,240 0.00%
64901 Advertising and Legal Notices 500 500 500 0.00%
64904 Operating Fees, Assessments and Charges 263,897 267,315 267,315 270,473 1.18%
64000 Total Other Operating Costs 481,660 437,542 437,542 439,700 0.49%
Section III, Page D-11
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or
Prev. Amend
Account Actual Budget
Number Account Description 2008 2009
Final
Revised Proposed
Budget Budget Percent
2009 2010 Change
Capital Outlay:
66402 Computers and Peripherals 6,089 2,200 NA
66405 Radio & Communication Equipment 6,594 6,800 NA
66501 Automobiles and Light-duty Trucks 26,723 NA
66000 Total Capital Outlay 39,406 - -9,000 NA
60000 Total Expenditures 2,054,902 $ 2,014,552 $ 2,051,631 1,978,741 3.55%
Section III, Page D-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Police
Program: Patrol
Account 2010
Number Account Name Budget Justification
11.5 hr shifts-Straight time Hour Shifts 12,000
Special Events: St. Pat, Salute, NNO 5,000
61151 Overtime Wages 68,000 Investigations, Court, Report Writing, Patrol 51,000
61156 Extra Duty 12,000 Extra Duty Contracts 12,000
Training Equipment, Film for Cameras,
62101 Police Operating and Field Supplies 3,000 Intox Supplies and Taser Batteries 3,000
Firearm Supplies, Shotgun Shells, Bullets
Rifle Repairs, Cleaning Supplies, Targets
62102 Firearms and Weapons Supplies 11,005 Less Than Lethal Forces Munitions 11,005
62401 Gasoline 34,142 Gas for Patrol Cars 34,142
62804 Training Supplies 500 Training Supplies 500
Uniforms ($600 x17) 10,200
62805 Clothing and Uniforms 11,050 Misc. Uniforms, Leather Gear, Equipment 850
New/Replacement Ballistic Vests 7,000
62806 Safety Materials 11,000 Flares, Cones, Safety Equipment 4,000
62807 Consumable Tools/ Small Equipment 2,000 Narcotics Testing Eq, NIK Kits, Swabs 2,000
Blood and Urine Test Equipment
62809 Medical Supplies and First Aid 1,000 Replace 1 st Aid Supplies 1,000
62902 Audio/Visual Supplies 150 Video Tapes, Supplies 150
62000 Total Commodities 73,847
63302 Laboratory Services 3,000 Toxicology Testing, Blood & Urine Testing 3,000
63549 R&M - Other Specialized Equipment 500 Radar 500
63000 Total Contract Services 3,500
Academy 4,200
Miscellaneous Training: Bike Patrol,
Community Poliicing, SRO, Police Liability,
64101 Travel, Training and Conference 15,000 Search and Seizure 10,800
64103 Mileage Reimbursement 400 Mileage/POV 400
64206 Cellular and Paging 11,144 Cellular Phone Service 11,144
Section III, Page D-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Police
Program: Patrol
Account 2010
Number Account Name Budget Justification
64401 Fleet Maintenance Charges 62,010 Annual Fleet Maintenance Charges 62,010
64402 Equipment Replacement Charges 73,933 Annual Equipment Rental Charges 73,933
64403 Washbay Charges 6,240 Annual Washbay Charges 6,240
64901 Advertising and Legal Notices 500 New Officer Recruitment Pamphlets 500
Crime Stopers 500
COPS LINK 1,900
Clancy 2,400
Detox Facility 19,567
Boarding Prisoners 750
800 MHz System Fee 31,283
64904 Operating Fees, Assessments, and Charges 270,473 Vail Dispatch Services 214,073
64000 Total Other Operating Costs 439,700
66402 Computer and Peripherals 2,200 Desk Tops: McGovern/Sheehan 2,200
66405 Radio and Communication Equipment 6,800 2 Vehicle Radios 6,800
Total Capital Outlay 9,000
Section III, Page D-14
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Investigations #313
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61153 On Call
61156 Extra Duty Pay
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62101 Police Operating and Field Supplies
62401 Gasoline
62805 Clothing and Uniforms
62806 Safety Materials
62807 Consumable Tools/Small Equipment
62902 AudioNisual Supplies
62000 Total Commodities
Contract Services:
63301 Medical Services and Exams
63000 Total Contract Services
Other Operating Costs:
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2008 2009 2009
Proposed
Budget
2010
Percent
Change
66000 Total Capital Outlay
60000 Total Expenditures
63,072 $65,218 $65,218 $65,749 0.81%
11,988 9,000 9,000 9,000 0.00%
4,971 300 300 100.00%
3,938 4,000 4,000 4,000 0.00%
6,938 5,927 5,927 5,917 0.17%
600 600 600 100.00%
23 24 24 24 0.00%
1,229 1,139 1,139 1,142 0.26%
15,697 11,181 11,181 9,268 17.11%
2,149 2,253 2,253 2,266 0.58%
268 284 284 286 0.70%
729 900 900 900 0.00%
1,742 1,447 1,447 1,459 0.83%
168 157 157 236 50.32%
113,512 102,430 102,430 100,247 2.13%
482 2,500 2,500 2,500 0.00%
2,691 2,018 2,018 2,018 0.00%
481 300 300 300 0.00%
200 200 200 0.00%
250 250 250 0.00%
200 200 200 200 0.00%
3,854 5,468 5,468 5,468 0.00%
550 1,200 1,200 1,200 0.00%
550 1,200 1,200 1,200 0.00%
1,703 1,378 1,378 1,378 0.00%
8,752 4,376 4,376 4,376 0.00%
468 520 520 520 0.00%
10,923 6,274 6,274 6,274 0.00%
NA
NA
128,839 $ 115,372 $ 115,372 $ 113,189 -1.89%
Section III, Page D-15
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Police
Program: Investigations
Account 2010
Number Account Name Budget Justification
61151 Overtime Wages 9,000 Investigator's Overtime 9,000
61156 Extra Duty 4,000 Extra Duty Contracts 4,000
DUI Blood Storage Refrigerator
62101 Police Operating and Field Supplies 2,500 Equipment, Investigative Supplies 2,500
62401 Gasoline 2,018 Gasoline for vehicle 2,018
62805 Clothing and Uniforms 300 Miscellaneous Uniforms 300
62806 Safety Materials 200 Gloves, PPE, Decontamination Wipes 200
62807 Consumable Tools/Small Equipment 250 Miscellaneous 250
62902 Audio/Visual Supplies 200 Video & Audio Cassettes for Court 200
62000 Total Commodities 5,468
63301 Medical Services and Exams 1,200 Sex Assault Medical Services 1,200
63000 Total Contract Services 1,200
64401 Fleet Maintenance Charges 1,378 Annual Fleet Maintenance Charges 1,378
64402 Equipment Replacement Charges 4,376 Annual Equipment Rental Charges 4,376
64403 Washbay Charges 520 Annual Washbay Charges 520
64000 Total Other Operating Costs 6,274
Section III, Page D-16
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Public Works Department
epartment Budget by Category:
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel 1,450,836 1,489,602 1,510,224 1,629,602 7.90%
Commodities 406,175 455,488 418,148 390,918 6.51%
Contract Services 334,598 451,333 436,333 474,401 8.72%
Other Operating Costs 752,333 643,668 658,862 659,228 0.06%
Debt Service 160,184 170,321 170,321 170,321 0.00%
Capital Outlay 126,628 68,680 68,680 64,850 5.58%
Total 3,230,754 3,279,092 3,262,568 3,389,320 3.89%
Department Budget by Program:
Administration 116,742 103,558 103,558 142,345 37.45%
Roads and Streets 1,728,440 1,695,700 1,658,554 1,677,888 1.17%
Facilities Maintenance 419,555 498,787 498,787 492,690 1.22%
Parks 892,660 885,408 906,408 811,669 10.45%
Town Center West Maintenance Fund 73,237 62,139 61,761 227,395 268.19%
Community Enhancement Fund 120 N/A
Facilities Reserve Fund 33,500 33,500 37,333 11.44%
Total 3,230,754 3,279,092 3,262,568 3,389,320 3.89%
Sources of Funds:
Direct Program Revenues:
Highway User's Tax 160,550 155,634 182,642 184,999 1.29%
Road & Bridge Fund 181,151 185,000 185,000 200,000 8.11%
Abatement Services 5,353 100 5,500 30,000 445.45%
Road Cut Permits 21,645 10,000 25,000 25,000 0.00%
Village at (Avon) Municipal Services 273,002 317,049 317,049 266,715 15.88%
Capital Lease Proceeds N/A
641,701 667,783 715,191 706,714 1.19%
General Fund Subsidy 2,515,696 2,515,670 2,452,116 2,377,878 3.03%
Town Center West Maintenance Fund 73,237 62,139 61,761 227,395 268.19%
Community Enhancement Fund 120 40,000 NA
Facilities Reserve Fund 33,500 33,500 37,333 11.44%
Total 3,230,754 3,279,092 3,262,568 3,389,320 3.89%
Full-time Employees (FTEs) 22.90 21.90 21.90 22.90
Section III, Page E-2
PUBLIC WORKS
PUBLIC WORKS
The Public Works Dept. consists of three basic divisions; Administration, Roads and
Bridges, and Parks/Facilities. All divisions lend support to other Departments for
various special events throughout the year, planning, energy initiatives, and assisting
with set-up/tear-down, crowd control, trash collection, traffic control, and vendor
supervision. The Department operates under the supervision of the Director of Public
Works, Jennifer Strehler.
ADMINISTRATION provides overall direction and coordination for the Public Works
Department including staff management, strategic planning, project management, grant
writing, cross-department coordination, and reporting to the Town Manager and Town
Council. This division also provides assistance to the general public, provides technical
assistance to the Town Manager, and is responsible for the whole department's budget
development and control.
ROADS AND BRIDGES is an operational division responsible for the maintenance of
over 60 lane miles of roadway, six bridges, 2 railroad overpasses, 8 miles of sidewalk
and over 25 miles of gravel shoulder and ditch line. The street system also consists of
over seven miles of guardrail, 435 various light poles, over 900 street signs, and thirty
bike path signs. All work in the right-of-way (r.o.w.) by private parties or contractors
must have a valid permitted authorized by the Director of Public Works; this division
manages the r.o.w. permit process and conducts inspection of work to verify permit
compliance. Snow plowing, road patching, road striping, street light repair, guard rail
and sign repair, street sign making, response to all emergency personnel, and weed
abatement are some of the other services provided by this division. Gary Padilla
manages this division and oversees a staff of 8.
PARKS/FACILITIES division provides maintenance of public buildings and structures as
well as parks, streetscapes, and open spaces. This division is under the supervision of
Rob Janusz who oversees a full-time staff of 10, plus many part-time seasonal staff.
The PARKS group maintains four parks, including over sixty-five acres of irrigated open
space and three multi-use grass fields. This group is also responsible for the
maintenance and care of four tennis courts, three basketball courts, and two picnic
shelters plus five miles of bike/hike path, two miles of fencing, over eight hundred trees
and more than twenty thousand square feet of planting beds. The FACILITIES group
keeps the heating/ventilation equipment running and maintains the exterior and interior
furnishings of all of the Town public buildings. This group coordinates renovation work
and provision of temporary facilities with all other departments as needed. During the
winter season, some of the PARKS/FACILITIES employees are utilized by the ROADS
AND BRIDGES division to assist with plowing operations. The rest of the PARKS group
is responsible for snow removal and maintenance of over two miles of sidewalk, bike
paths and parking lots. Nottingham Lake is also cleared and maintained as an ice
skating venue. Cooperation with the Recreation Department, in scheduling Special
Events, athletic and recreational activities, along with proper maintenance and recovery
time has been essential in keeping the fields in excellent shape.
DEPARTMENT ACCOMPLISHMENTS FOR 2009
Received $1,500,000 in state grant funding from the Governor's Energy Office
and the Department of Local Affairs for the Community Heat Recovery Project.
Section III, Page E-3
PUBLIC WORKS
Design of the Community Heat Recovery Facility which will extract waste heat
from the Avon Wastewater Treatment Facility and puts it to beneficial use to heat
the community pool and snow melt sidewalks.
Prepared and adopted a "Recreational Trails Master Plan" to enhance
recreation trail options in Avon.
Established a Trails Advisory Committee to assist in managing volunteers
engaged in trail work.
Awarded $104,000 for construction of a fishing pier in Nottingham Lake (total
of 2 separate grants from Colorado Department of Wildlife).
Completed conceptual design of the Public Works and Transportation
Facility to serve our growing need for "back of house" operational space
Purchased 1 of 2 needed new snow plows
Conducted Road and Bridge maintenance, including:
o Repaired 132 streetlights to restore functionality
o Replaced 53 streetlights with dark-sky compliant lighting
o Overlaid the Lower Buck Creek Road Bridge
o Sealed Stone Bridge
o Repaired curbs, shoulder, and guardrail
o All road markings installed
o Repaired damage to roads, signs, lights from 20 accidents
o Re-graded about 10% of eroded ditches in Wildridge
Conducted Facility Asset Maintenance including:
o Replaced 54 high bay lights with more energy efficient fixtures at the
Fleet Building
o Replaced one hydraulic vehicle lift in the Fleet Bld.
o New paint and stucco repair on outside at the Municipal Building
o Installed new air conditioner for IT server room at the Municipal
Building
o Added exhaust fan and modified security door to IT phone room at the
Municipal Building
o Repairs and improvements on Parks garage plumbing system.
o Jail cell and sally port structural and mechanical modifications in the
Police Department
o Replaced 10 lights with more energy efficient fixtures and added
dedicated power and data circuits to eliminate extensive extension
cord use in Police Department.
o Grounded electrical service and added a weather station antenna at
the Pump house Bld.
o Replaced hot water circulation pump motors for Fleet Bld.
o Installed new variable frequency drive motor and pump for spa at the
Recreation Center
Conducted Parks and Streetscape Maintenance including:
o Prepared professional bronze art assessment and conducted
thorough patina maintenance on all street art sculptures
o Placed 12 new Bear Proof trash cans.
Section III, Page E-4
PUBLIC WORKS
o Replaced deteriorated fence with split rail along south side of
Municipal Bld.
o Replaced 220 yards of mulch/bark products to spruce up Town
maintained plantings areas
o Repaired 23 vandalized areas including damage to irrigation, fencing,
bus stops, restrooms and trash receptacles
DEPARTMENT PRIORITIES FOR 2010
Top priorities and goals for the Department of Public Works are listed below.
Capital work
Finish Design of New Public Works and Transportation Complex to
replace degraded and undersized temporary portable facilities which have
been in use for over thirteen years, and also to provide several needed
facilities currently not available. This is a joint effort with ECO Transit and
Avon's Department of Transportation and is waiting grant funding. Please
see the section entitled "Capital Projects" for more information on this project.
Construct, commission, and start-up the Community Heat Recovery
Facility by December 2010
Establish a Heat Utility Enterprise fund for inclusion in the 2011 budget.
Install power outlets at ground level for holiday lighting to improve
occupational safety and ease of installation.
Improve street lighting controls at problematic locations throughout town
Staffing
Fill all open and frozen full-time positions in PARKS and FACILITIES.
Add a Facilities Superintendent full-time position to manage increasing
workload of asset management and building/facilities operations and capital
work.
Establish a Town Center West budget to account for operations and
maintenance costs of the urban renewal area (URA).
Train staff on use and programming of new SCADA system
Equipment
Upgrade Maximcom Irrigation system to modernize software and allow for
future expansion of our non-potable irrigation system
Retrofit older mini-dump truck into small lift vehicle to assist with path light
repair and banner work, saving $100,000 over purchase of new similar
vehicle.
Replace 1 aged snow plow.
Install a SCADA system to automatically control and monitor performance of
mechanical equipment for the heat recovery facility, snow melt systems, and
building automation systems.
FUTURE OUTLOOK
The Department of Public Works expects to continue to work hard and "do more with
less" in the coming year. Much infrastructure was added in 2007-2008 which must be
maintained in perpetuity. Examples include: Avon Station, Riverfront Lane, Riverfront
Section III, Page E-5
PUBLIC WORKS
bike path, the White Water Park, the O'Neal Spur Dog Park, and Lake Street. Several
maintenance-type projects are on-hold until economic recovery beneficially impacts the
town's general fund. Examples of Public Works maintenance projects which could be
considered to be added in 2010 if recovery happens sooner than expected include:
overlay the bridge on West Beaver Creek Blvd.; replace the building control software for
Fleet Maintenance, additional ditch re-grading and other storm water improvements, and
irrigation and landscaping upgrades.
The Public Works Department budget for 2010 as proposed herein includes three frozen
full-time maintenance worker positions in PARKS and one frozen full-time maintenance
worker position in FACILITIES. A portion of this labor will be back-filled by staffing with
part-time and/or seasonal positions. Future expansion of the FACILITIES division to
operate and maintain the heat recovery utility and to incorporate the Recreation Center
maintenance work program is anticipated for 2011. As the town infrastructure grows, the
FACILITIES division will eventually need to add mid-level supervisors (e.g., janitorial,
asset maintenance) and possibly an "electrician's helper".
Section III, Page E-6
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62401 Gasoline
62802 Food and Beverages
62805 Clothing and Uniforms
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63506 R&M - Radios and Communications Equip
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
55,682 $55,676 $55,676 $78,658 41.28%
91 NA
900 1,080 1,080 1,080 0.00%
6,125 5,212 5,212 7,079 35.82%
360 405 405 100.00%
19 19 19 31 63.16%
482 514 514 511 0.58%
12,938 8,964 8,964 12,021 34.10%
391 591 591 625 5.75%
235 248 248 345 39.11%
600 720 720 1,170 62.50%
337 332 332 366 10.24%
112 117 117 239 104.27%
78,272 73,878 73,878 102,125 38.23%
353 265 265 400 50.94%
500 1,720 1,720 1,920 11.63%
70 300 300 300 0.00%
350 350 350 0.00%
99 180 NA
2,385 1,925 1,925 1,775 7.79%
3,407 4,560 4,560 4,925 8.00%
25,012 13,115
180
13,115
180
17,800
1,500
35.72%
733.33%
25,012 13,295 13,295 19,300 45.17%
888 1,000 1,000 1,700 70.00%
550 685 685 685 0.00%
300 300 100 66.67%
1,262 1,400 1,400 1,300 7.14%
5,051 4,500 4,500 5,300 17.78%
54 800 800 300 62.50%
1,046 1,060 1,060 1,060 0.00%
1,200 600 600 600 0.00%
500 500 400 60.26%
10,051 10,845 10,845 11,445 5.53%
Section III, Page E-7
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Account
Number Account Description
Capital Outlay
66401 Office Equipment
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
200 200 500 150.00%
2,800 NA
780 780 1,250 60.26%
980 980 4,550 364.29%
116,742 $ 103,558 $103,558 $142,345 37.45°`b
Section III, Page E-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Public Works
Program: Administration
Account 2010
Number Account Name Budget Justification
62401 Gasoline 400 Fuel for Vehicles 400
Coffee Service 1,320
Holiday Meals 400
62802 Food and Beverage 1,920 Miscellaneous Meetings 200
62806 Clothing and Uniforms 300 Outerwear, Logowear 300
62904 Software 350 Software 350
62905 Books and Periodicals 180 Reference Books and Magazines 180
Printer, Copier Plotter Supplies 1,225
62999 Office Supplies and Materials 1,775 Miscellaneous Flyers and Supplies 550
62000 Total Commodities 4,925
800 MHz Radio Service 48@$325 each 15,600
Batteries 1,800
63506 R&M - Radios and Communications Equip.17,800 Repairs 400
63999 Other Contract Services 1,500 Copy Services 1,500
63000 Total Contract Services 19,300
Sustainability Conference 1,200
64101 Travel, Training and Conference 1,700 Grant/Paper Presentations 500
PE 110
NRPA 150
APWA 250
CO Weed Association 75
64102 Dues, Licenses, and Memberships 685 AWA, Lake Management 100
64104 Meeting Expenses 100 Miscellaneous 100
64201 Telephone and Long Distance 1,300 PW Fax, Fire Alarm, Long Distance Charges 1,300
64206 Cellular and Paging 5,300 Cellular, Paging Service 5,300
64301 Postage and Delivery costs 300 Miscellaneous Deliveries/Shipments 300
64401 Fleet Maintenance 1,060 Annual Fleet Maintenace Charge 1,060
64402 Equipment Replacement 600 Annual Equipment Rental Charges 600
64901 Advertising and Legal Notices 400 Print Ads, Legal Notices 400
64000 Total Other Operating Costs 11,445
Section III, Page E-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Public Works
Program: Administration
Account 2010
Number Account Name Budget Justification
66401 Office Equipment 500 Site Security Recorder 500
66402 Computers and Peripherals 2,800 Laptop, Docking Station for Jenny 2,800
DVD Player (Training Videos) 250
66404 Office Furniture and Fixtures 1,250 Replacement Chairs 1,000
66000 Total Capital Outlay 4,550
Section III, Page E-10
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets #413
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61101 Regular Full-time Salaries 353,123 $400,552 $400,552 $416,591 4.00%
61151 Overtime Wages 49,162 38,000 38,000 38,000 0.00%
61301 FT Pension 38,556 37,429 37,429 37,493 0.17%
61303 Wellness 3,184 3,650 3,650 100.00%
61304 Employee Assistance Program 197 228 228 228 0.00%
61401 FICA/Medicare 5,877 6,543 6,543 6,592 0.75%
61501 Group Health and Life Insurance 124,114 105,446 105,446 87,200 17.30%
61505 Long-term Disability Insurance 3,225 4,130 4,130 4,136 0.15%
61506 Short-term Disability Insurance 1,504 1,870 1,870 1,884 0.75%
61507 Dental Insurance 5,947 8,550 8,550 8,550 0.00%
61509 Worker's Compensation 16,280 15,797 15,797 15,923 0.80%
61510 Unemployment Insurance 805 902 902 1,364 51.22%
61000 Total Personnel 601,974 623,097 623,097 617,961 -0.82%
Commodities:
62201 Street Repair and Maint. Materials and Supplies 12,878 26,625 20,000 20,000 0.00%
62202 Sand and Gravel 58,122 60,625 62,000 50,000 19.35%
62203 Street Sign Materials and Supplies 27,536 35,700 25,700 32,100 24.90%
62205 Plumbing and Electrical Supplies and Materials 32,317 22,900 22,900 22,900 0.00%
62305 Chemicals 27,233 32,250 27,000 27,000 0.00%
62401 Gasoline 7,786 5,840 4,000 4,000 0.00%
62402 Diesel 71,125 55,000 40,000 45,000 12.50%
62802 Food and Beverage 375 750 750 750 0.00%
62804 Training Supplies 600 600 600 0.00%
62805 Clothing and Uniforms 3,059 3,700 3,700 4,100 10.81%
62806 Safety Materials and Supplies 683 2,120 2,120 2,270 7.08%
62807 Consumable Tools/Small Equipment 6,892 8,300 8,300 8,300 0.00%
62899 Other Miscellaneous Operating Supplies 791 800 800 800 0.00%
62904 Software 863 NA
62000 Total Commodities 249,660 255,210 217,870 217,820 -0.02%
Contract Services:
63301 Medical Services and Exams 160 3,529 3,529 1,764 50.01%
63502 R&M - Streets 84,861 143,388 143,388 133,680 6.77%
63608 Rentals - Machinery & Equipment 600 600 600 0.00%
63999 Other Contract Services 111,728 134,301 119,301 164,314 37.73%
63000 Total Contract Services 196,749 281,818 266,818 300,358 12.57%
Section III, Page E-11
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets 9413
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64201 Telephone
64203 Electric
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64901 Advertising and Legal
64902 Financial Support, Donations and Contributions
64906 Insurance Deductibles
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
Capital Outlay:
66402 Computers and Peripherals
66499 Other Machinery & Equipment
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
1,402 3,515 3,515 5,915 68.28%
10,136 NA
41,628 41,308 41,308 41,307 0.00%
206,615 200,153 200,153 200,153 0.00%
142,418 78,105 78,105 78,105 0.00%
7,008 7,654 7,654 7,654 0.00%
400 NA
39,177 39,177 40,353 3.00%
24,864 15,194 NA
434,071 369,912 385,106 373,887 2.91%
155,527 165,663 165,663 165,663 0.00%
155,527 165,663 165,663 165,663 0.00%
314 2,200 NA
90,145 - - NA
90,459 - - 2,200 NA
1,728,440 $ 1,695,700 $ 1,658,554 $ 1,677,889 1.17%
Section III, Page E-12
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Roads & Streets
Account 2010
Number Account Name Budget Justification
61151 Overtime Wages 38,000 Overtime 38,000
Street Paint 2,000
Brick Sealer, Crosswalks 5,000
Asphalt/Cold Patch 3,000
CRF 1,875
Replenish Guard Rail Material 4,750
62201 Street Repair and Maint. Materials and Supp 20,000 Pre-mark Street Striping 3,375
Cinders 44,375
62202 Sand and Gravel 50,000 Shoulder Material 5,625
Delineators, Reflectors 11,500
Steel Posts 24 @ $200 4,800
Stains, Paints, Brushes 750
Replenish Cones and Barrels 1,750
Construction Signs (Vlg) 2,500
Sign Materials 6,000
62203 Street Sign Materials and Supplies 32,100 Wood Posts 80 @ $60 4,800
1-Path Light @ $5625 each 5,625
1-Path Light @ $4625 each 4,625
Bulbs 9,200
62205 Plumbing and Electrical Supplies and Material 22,900 Hardware 3,450
Weed Killer 2,500
Neutralizer 875
Ice Slicer 9,875
62305 Chemicals 27,000 CMA 13,750
62401 Gasoline 4,000 Unleaded Fuel 4,000
62402 Diesel 45,000 Diesel Fuel 45,000
62802 Food and Beverage 750 Miscellaneous Meetings 750
62804 Training Supplies 600 Video Rental, Safety Handouts 600
10 Coats @ $175 each 1,750
10 Bibs @ $125 each 1,250
62805 Clothing and Uniforms 4,100 Uniforms, Hats, Shirts 11 @ $100 1,100
Personal Protective Equipment 10 @ $150 1,500
Barricade Lights 440
62806 Safety Materials and Supplies 2,270 First Aid Supplies 330
Section III, Page E-13
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Roads & Streets
Account 2010
Number Account Name Budget Justification
Asphalt Tools 260
Hand Tools 1,040
Crack Fill, Specialty Tools 195
Guardrail Attachment 2,700
Air Tools 1,885
2) Weed Eaters 1,440
62807 Consumable Tools/ Small Equipment 8,300 Miscellaneous Hardware 780
Bracket Hardware 400
62899 Other Miscellaneous Operating Supplies 800 Miscellaneous Hardware 400
62000 Total Commodities 217,820
Random Alcohol 500
Random Drug 500
63301 Medical Services and Exams 1,764 DOT Physicals 764
Bridge Maintenance: Upper Buck Crk 30,000
24 00
Miscellaneous Patch (potholes, sinkholes) 25,000
Infra Red Patch 15,730
Ditch Maintenance (10 yr Rotation) 25,000
Guard Rail Repair 500 LF/yr @ $25/1-F 12,500
63502 R&M - Streets 133,680 Crack Fill Maintenance 25,450
63608 Rentals - Machinery and Equipment 600 Miscellaneous Equipment Rentals 600
Electrical Outsourcing 15,000
Snow Removal/Hauling 19,822
Snow Removal/Handwork (Avon Rd) 1,100
Street Striping 60,000
Sidewalk Repairs 6,792
Trash, Landfill (Includes Clean up Work 9,200
Vandalism 3,600
UNCC Charges (Locates, Tier 1) 2,000
Paint Handrail 11,800
Paint Avon Rd GUaFdF it
Weed Mitigation 30,000
63999 Other Contract Services 164,314 Paint Streetscape Lights 25 @ $200 5,000
63000 Total Contract Services 300,358
Road Tech Training 675
Equipment Operator Certification (3) 2,840
64101 Travel, Training, and Conference 5,915 APWA Training 2,400
W.BC Blvd. Streetlights 1,920
1-70 Sign 1,535
Christmas Lights #1 3,328
Christmas Lights #2 2,816
Street Lights - Avon Road 2,688
Path Lights - Avon Road 2,688
Section III, Page E-14
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Roads & Streets
Account 2010
Number Account Name Budget Justification
Path Outlets 7,680
Recreation Center Parking Lot 2,560
Riverfront Drive 1,500
Benchmark Road Street Lights 1,920
Avon Elementary 1,152
Hurd Lane Street Lights 1,664
West Beaver Creek Blvd Path Lights 2,560
Chapel Place Path Lights 1,920
Village Street Lights 2,688
64203 Electric 41,307 Village Earthlights 2,688
64401 Fleet Maintenance Charges 200,153 Annual Fleet Maintenance Charges 200,153
64402 Equipment Replacement Charges 78,105 Annual Equipment Rental Charges 78,105
64403 Washbay Charges 7,654 Annual Washbay Charges 7,654
64901 Advertising and Legal Notices 400 Door Hangers, Flyers 400
64902 Financial Support, Donations 40,352 Westin Riverfront Public Plaza 40,352
64000 Total Other Operating Costs 373,886
2007 Master Lease (Leeboy, Flayle Mower) 83,972
2006 Master Lease (Toolcat) 10,136
2005 Master Lease (Culvert Machine,
Dump Box, Variable Message Board) 14,761
2003 Master Lease (Necessary Village
Equipment - Plow Truck, Street Sweeper
65201 Capital Lease Payments 165,663 and Bobcat) 56,794
65000 Total Debt Service 165,663
66402 Computers and Peripherals 2,200 Desktop Replacements: Gary, Sign Shop 2,200
66000 Total Capital Outlay 2,200
Section III, Page E-15
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries $
61121 PTS Wages
61151 Overtime Wages
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62205 Plumbing and Electrical Supplies and Materials
62401 Gasoline
62402 Diesel
62803 Janitorial, Custodial and Cleaning Supplies
62805 Clothing and Uniforms
62807 Consumable Tools/Small Equipment
62899 Other Miscellaneous Operating Supplies
62904 Software
62000 Total Commodities
Contract Services:
63501 R&M - Buildings and Facilities
63599 Other Maintenance Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash and Recycling
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
138,536 $159,439 $159,439 $159,881 0.28%
18,720 NA
10,557 9,600 9,600 5,000 47.92%
599 NA
15,118 14,384 14,384 14,389 0.03%
740 NA
1,443 1,298 1,298 100.00%
71 80 80 90 12.50%
2,172 2,518 2,518 2,682 6.51%
44,712 36,312 36,312 34,402 5.26%
1,236 1,589 1,589 1,559 1.89%
578 733 733 725 1.09%
2,148 2,997 2,997 3,375 12.61%
3,428 3,667 3,667 3,982 8.59%
298 347 347 553 59.37%
220,297 232,964 232,964 246,697 5.89%
4,073 8,635 8,635 8,635 0.00%
3,174 2,381 2,380 2,380 0.00%
2,616 1,962 1,962 1,962 0.00%
8,762 10,000 10,000 12,000 20.00%
525 1,255 1,255 1,400 11.55%
180 1,000 1,000 1,000 0.00%
1,262 1,200 1,200 1,200 0.00%
863 NA
21,455 26,433 26,432 28,577 8.12%
34,095
14,979
59,445
16,285
59,445
16,285
48,045
17,825
19.18%
9.46%
49,074 75,730 75,730 65,870 13.02%
800 800 800 0.00%
3,924 3,924 3,924 3,924 0.00%
12,627 14,000 14,000 12,880 8.00%
47,099 46,044 46,044 46,044 0.00%
7,924 7,031 7,031 6,736 4.20%
12,127 13,000 13,000 18,000 38.46%
7,701 9,401 9,401 9,401 0.00%
2,400 1,800 1,800 1,800 0.00%
936 1,560 1,560 1,560 0.00%
94,738 97,560 97,560 101,145 3.67%
Section III, Page E-16
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Capital Outlay:
66202 Building Improvements 33,991 66,100 66,100 49,000 25.87%
66401 Office Equipment 1,400 NA
66000 Total Capital Outlay 33,991 66,100 66,100 50,400 23.75%
60000 Total Expenditures 419,555 498,787 498,786 492,689 1.22%
Section III, Page E-17
Town of Avon
Detailed Budget Requests
2010
Department:Public Works
Program:Facility Maintenance
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 18,720 1 x 52 wks x 20 hrs/wk X $18/hr 18,720
61151 Overtime Wages 5,000 Overtime 5,000
Fleet Building, Plumbing, Mechanical Equip 3,885
Bulbs, Fixtures 2,250
62205 Plumbing & Electrical Supplies & Materials 8,635 Electrical Supplies 2,500
62401 Gasoline 2,381 Gasoline Fuel for Vehicle 2,381
62402 Diesel 1,962 Diesel Fuel for Vehicle 1,962
Paper Products, Cleaning Supplies 5,900
Cleaning Supplies 850
Chemicals, Soaps 4,250
62803 Janitorial, Custodial, and Cleaning Supplies 12,000 Bags, Baskets, Rags 1,000
4 Coats @ $150 each 600
4 Bibs @ $100 each 400
62805 Clothing and Uniforms 1,400 Uniforms, Hats, Shirts 400
Miscellaneous Hand Tools 500
62807 Consumable Tools, Small Equipment 1,000 Specialty Tools Woodworking 500
Furniture Repairs 550
62899 Other Miscellaneous Operating Supplies 1,200 Miscellaneous Hardware 650
62000 Total Commodities 28,578
Sherwood Meadows
Miscellaneous Repairs 1,200
Cabin
Chinking Repairs 5,100
Doors, Windows, Trim 400
PW Annex
Siding Repairs 400
Pumphouse
Deck Repairs/Stain 1,500
Pulley Hist System to 2nd Floor 400
Shingle Repairs 575
Municipal Building
Stucco Repairs, South Side 10,000
Door and Window Repairs 1,250
Door Mats 750
HVAC Filters (bi-annual) 1,000
Miscellaneous Repairs 1,000
Atrium Windows-Glass, Frame & Sealing 1,500
Flags 3,000
Section III, Page E-18
Town of Avon
Detailed Budget Requests
2010
Department:Public Works
Program:Facility Maintenance
Account 2010
Number Account Name Budget Justification
Parks Restroom
Stall Repairs 2,400
Parks Building
Interior Paint 250
Overhead Door Repair 300
Plumbing Repairs 400
Heating Repairs 300
Door, Trim Repair 300
Swift Gulch - Admin & Transit
Deck and Landing Repairs 500
Door, Trim Repair 500
Heating Repairs 325
Filters (bi-annual) 50
Doors, Trim Paint 50
Bus Wash Building
Maintenance Building
Mechanical Repairs 6,000
63501 R&M - Buildings and Facilities 48,045 Ice Melt Repairs 8,595
Sherwood Meadows 1,000
Electrical Outsourcing 3,000
Security Monitor Alarm System at
Municipal Building, Cabin & Swift Gulch 4,450
Backflow Certifications 10 @ $140 each 1,400
Elevator Inspection (Annual) 400
Boiler Inspection (Annual) 425
Fire Extinguisher Service (Annual) 200
Pest Control 3,050
63599 Other Maintenance Services 17,825 Mtc Service Inspections (quarterly) 3,900
63000 Total Contract Services 65,870
64101 Travel, Training and Conference 800 Backflow Certification 800
64102 Dues, Licenses and Memberships 3,924 Sherwood Meadows Condo Assn. 3,924
64202 Gas 12,880 Municipal Building and Cabin 12,880
Sherwood Meadows 5,293
Swift Gulch 10,189
Municipal Building 18,515
Pumphouse and Cabin 6,485
PW Annex 2,781
64203 Electric 46,044 Parks Storage Facility 2,781
Municipal Building, Cabin, Park Storage 4,536
64204 Water & Sanitation 6,736 Swift Gulch 2,200
Trash Service 17,500
64205 Trash Collection and Recycling 18,000 Clean-up Week 500
Section III, Page E-19
Town of Avon
Detailed Budget Requests
2010
Department:Public Works
Program:Facility Maintenance
Account 2010
Number Account Name Budget Justification
64401 Fleet Maintenance Charges 9,401 Annual Fleet Maintenance Charges 9,401
64402 Equipment Replacement Charges 1,800 Annual Equipment Rental Charges 1,800
64403 Washbay Charges 1,560 Annual Washbay Charges 1,560
64000 Total Other Operating Costs 101,145
Recreation Center:
Lighting Replacement 40,000
Police Station:
Safety Improvements 4,000
Municipal Building:
66202 Building Improvements 49,000 Cooling System - Data Room 5,000
Work Station for PLC, SCADA & HMI
Systems at Snowmelt Building 1,000
66401 Office Equipment 1,400 Phone for New Supervisor 400
66000 Total Capital Outlay 50,400
Section III, Page E-20
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61101 Regular Full-time Salaries 299,332 $308,802 $288,802 $276,947 4.10%
61121 PTS Wages 37,928 63,000 104,000 104,000 0.00%
61122 PTS Bonuses 869 NA
61151 Overtime Wages 19,480 20,855 20,855 18,698 10.34%
61202 Ski Pass 2,316 2,316 2,396 3.45%
61301 FT Pension 32,680 27,725 27,725 24,925 10.10%
61302 PTS Pension 1,563 2,588 2,588 4,125 59.39%
61303 Wellness 2,976 3,275 3,275 100.00%
61304 Employee Assistance Program 154 166 166 136 18.07%
61401 FICA/Medicare 5,250 5,906 5,906 5,889 0.29%
61501 Group Health and Life Insurance 79,365 75,047 75,047 51,980 30.74%
61505 Long-term Disability Insurance 2,796 3,129 3,129 2,688 14.09%
61506 Short-term Disability Insurance 1,295 1,432 1,432 1,237 13.62%
61507 Dental Insurance 4,809 6,210 6,210 5,085 18.12%
61509 Worker's Compensation 8,039 8,334 8,334 8,320 0.17%
61510 Unemployment Insurance 715 809 809 1,206 49.07%
61000 Total Personnel 497,251 529,594 550,594 507,632 7.80%
Commodities:
62202 Sand and Gravel 2,736 3,400 3,400 3,400 0.00%
62204 Construction, Maint. and Permanent Materials 3,732 8,600 8,600 8,600 0.00%
62205 Plumbing and Electrical Supplies and Materials 17,598 29,000 29,000 26,100 10.00%
62206 Landscaping and Plant Materials 14,084 14,700 14,700 12,200 17.01%
62305 Chemicals 13,304 15,010 15,010 8,450 43.70%
62401 Gasoline 14,096 10,572 10,572 6,858 35.13%
62402 Diesel 11,517 8,638 8,638 5,310 38.53%
62802 Food and Beverage 497 700 700 700 0.00%
62803 Janitorial, Custodial and Cleaning Supplies 3,703 4,995 4,995 4,995 0.00%
62804 Training Supplies 200 200 200 0.00%
62805 Clothing and Uniforms 2,478 3,265 3,265 2,980 8.73%
62806 Safety Materials and Supplies 3,756 5,025 5,025 4,525 9.95%
62807 Consumable Tools/Small Equipment 5,053 6,450 6,450 6,450 0.00%
62809 Medical Supplies and First Aid 728 900 900 900 0.00%
62899 Other Miscellaneous Operating Supplies 26,293 32,210 32,210 16,850 47.69%
62000 Total Commodities 119,575 143,665 143,665 108,518 24.46%
Contract Services:
63503 R&M - Parks and Athletic Facilities 7,200 7,000 7,000 7,000 0.00%
63608 Rentals - Machinery and Equipment 700 700 700 0.00%
63999 Other Contract Services 49,656 37,440 37,440 35,390 5.48%
63000 Total Contract Services 56,856 45,140 45,140 43,090 4.54%
Section III, Page E-21
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Other Operating Costs:
64101 Travel, Training and Conference 1,057 5,350 5,350 5,350 0.00%
64203 Electric 12,648 15,129 15,129 15,129 0.00%
64204 Water and Sewer 10,589 5,466 5,466 5,466 0.00%
64401 Fleet Maintenance Charges 85,511 77,687 77,687 69,918 10.00%
64402 Equipment Replacement Charges 89,191 50,545 50,545 45,491 10.00%
64403 Washbay Charges 5,988 6,574 6,574 5,917 9.99%
64906 Insurance Deductibles 7,159 NA
64000 Total Other Operating Costs 212,143 160,751 160,751 147,271 8.39%
Debt Service:
65201 Capital Lease Payments 4,657 4,658 4,658 4,658 0.00%
65000 Total Debt Service 4,657 4,658 4,658 4,658 0.00%
Capital Outlay:
66402 Computers and Peripherals 2,178 1,600 1,600 100.00%
66404 Furniture and Fixtures 500 NA
66000 Total Capital Outlay 2,178 1,600 1,600 500 68.75%
60000 Total Expenditures 892,660 885,408 906,408 811,669 10.45%
Section III, Page E-22
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Parks
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 104,000 5,770 hrs X $18.00 hr. 104,000
61151 Overtime Wages 18,698 Overtime Demands FT $12698 - PTS $6,000 18,698
61202 Ski Pass 2,396 4 x $599 2,396
Volleyball Courts (N side) 900
Playground 1,200
62202 Sand and Gravel 3,400 Wildridge Parks 1,300
Fence Posts 1,250
Fence Materials 1,700
Fence Ties 1,000
Fence Hardware 1,000
Lumber to Repair Playground Apparatus 2,650
62204 Construction, Mtc, and Permanent Materials 8,600 Vandalism 1,000
Maxicom Upgrade: Controller 10,000
Sprinkler Supplies 3,600
Valve/Clock Replacement 3,000
Pump Maintenance 4,000
Electrical Supplies 4,500
62205 Plumbing & Electrical Supplies & Materials 26,100 Vandalism 1,000
Compost 3,000
Flowers, Trees, Shrubs, and Sod 5,000
Fabric 200
Seed 3,000
62206 Landscaping and Plant Materials 12,200 OtherNandalism 1,000
Athletic Fields 3,250
Fertilizer 1,500
Snowmelt 1,500
Pesticides 1,960
Rodent Repellent 800
62305 Chemicals 9,610 Avon Road 600
62401 Gasoline 6,858 Unleaded Fuel - Parks Vehicles, Equipment 6,858
62402 Diesel 5,310 Diesel Fuel - Parks Vehicles, Equipment 5,310
62802 Food and Beverage 700 Miscellaneous Meetings 700
Public Restrooms:
Cleaning Supplies 1,000
Paper Products 2,495
Other 300
Park Storage:
Cleaning Supplies 500
Paper Products 600
62803 Janitorial, Custodial , and Cleaning Supplies 4,995 Other 100
Section III, Page E-23
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Parks
Account 2010
Number Account Name Budget Justification
62804 Training Supplies 200 Training Video Rentals 200
8 Bibs @ $135 1,080
8 Coats @ $150 1,200
62805 Clothing and Uniforms 2,980 Shirts and Hats 700
62806 Safety Materials and Supplies 4,525 Safety Supplies 4,525
Maintenance Tools 2,000
Red Max Weed Eater 750
Plumbing Tools 900
62807 Consumable Tools, Small Equipment 6,450 Toro Mower (2) 2,800
62809 Medical Supplies and 1st Aid 900 Parks Facility Kit 900
Athletic Striping 1,300
Recreation Supplies (New Goal Nets) 900
Park Supplies 6,400
Bear-proof Trash Can Replacements (6) 7,800
62899 Other Miscellaneous Operating Supplies 16,850 Paints, Stains, Supplies 450
62000 Total Commodities 109,678
63503 R&M - Parks and Athletic Facilities 7,000 Sod Replacement - Soccer Fields 7,000
Chipper Rental 475
63608 Rentals - Machinery and Equipment 700 Miscellaneous Equipment Rentals 225
Tree Removal and Pruning 5,000
Bronze Statue Maintenance 4,000
Plumbing 1,000
County Landfill 3,200
Vandalism 3,000
Dumpster Rental 3,200
Miscellaneous Asphalt Repairs (ECO Path) 7,000
63999 Other Contract Services 35,390 Porta-Potty Rental (5) 8,990
63000 Total Contract Services 43,090
Section III, Page E-24
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Parks
Account 2010
Number Account Name Budget Justification
STMA Conference (Turf) 950
64101 Travel, Training and Conference 5,350 MaxiCom Training (Irrigation) 4,400
Pumphouse 10,439
Park Restrooms 2,571
Cabin 1,815
64203 Electric 15,129 Pocket Park - Wildridge 304
Cabin:
Water 320
Sewer 320
Restrooms:
Water 140
Sewer 355
Irrigation Meters:
Avon Road - Core 366
E. BC Blvd. 330
S.E. Burger King Meter 665
O'Neal Spur 950
Roundabout #1 650
Basketball Courts B. C. B. 170
Shutdown Nottingham/Puder ditch 775
64204 Water and Sanitation 5,466 Eaglebend Pocket Park 425
64401 Fleet Maintenance Charges 69,918 Annual Fleet Maintenance Charges 69,918
64402 Equipment Replacement Charges 45,491 Annual Equipment Rental Charges 45,491
64403 Washbay Charges 5,917 Annual Washbay Charges 5,917
64000 Total Other Operating Costs 147,271
2006 Master Lease (Toro Z-Master Mower) 2,649
65201 Capital Lease Payments 4,658 2005 Master Lease (Mower) 2,009
65000 Total Debt Service 4,658
66404 Furniture & Fixtures 500 Desk for Break Room 500
66000 Total Capital Outlay 500
Section III, Page E-25
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Community Enhancement #416
Account
Number Account Description
Contract Services:
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64203 Electric
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2008 2009 2009
Proposed
Budget Percent
2010 Change
120 $ $ $ NA
120 - NA
NA
NA
120 NA
Section III, Page E-26
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Town Center West Maintenance #417
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61151 Overtime Wages
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62202 Sand and Gravel
62205 Plumbing and Electrical Materials and Supplies
62206 Landscaping and Plant Materials
62305 Chemicals
62401 Gasoline
62402 Diesel
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64203 Electric
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Capital Outlay:
66599 Machinery and Equipment
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
37,052 $19,329 $18,921 $74,755 295.09%
41,940 NA
2,439 855 855 3,000 250.88%
1,198 NA
4,046 2,126 2,146 6,728 213.51%
1,610 NA
200 175 175 100.00%
23 12 12 48 300.00%
576 293 295 1,776 502.03%
6,484 6,079 6,080 18,305 201.07%
362 199 201 770 283.08%
167 89 89 345 287.64%
719 450 450 1,800 300.00%
895 422 426 2,549 498.36%
79 40 41 363 785.37%
53,042 30,069 29,691 155,187 422.67%
700 700 950 35.71%
645 2,900 NA
2,031 4,100 NA
1,204 1,450 1,450 5,000 244.83%
2,114 NA
1,728 NA
285 650 650 935 43.85%
200 500 500 500 0.00%
2,558 2,650 2,650 2,650 0.00%
5,155 19,670 19,670 10,200 48.14%
12,078 25,620 25,620 31,077 21.30%
6,787 1,850 1,850 8,450 356.76%
6,787 1,850 1,850 8,450 356.76%
400 400 -100.00%
1,330 4,200 4,200 12,000 185.71%
7,769 NA
5,055 NA
657 NA
1,330 4,600 4,600 25,481 453.93%
7,200 NA
Section III, Page E-27
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Town Center West Maintenance #417
Account
Number Account Description
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
7,200 NA
73,237 $ 62,139 $ 61,761 $ 227,395 268.19%
Section III, Page E-28
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Town Center West Maintenance
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 41,940 2,330 hrs X $18.00/hr. 41,940
61151 Overtime Wages 3,000 Overtime Demands 3,000
Gravel for Drainage 350
62202 Sand and Gravel 950 Decorative Rock 600
62205 Plumbing & Electrical Supplies & Materials 2,900 Sprinkler Supplies 2,900
Compost & Mulch 650
Flowers, Trees, Shrubs & Sod 2,100
Seed 850
62206 Landscaping and Plant Materials 4,100 OtherfVandalism 500
Wood Stain, Sealant for Bus Stop Building 500
Rodent Repellent, Pesticide 300
62305 Chemicals 5,000 Icemelt 4,200
62401 Gasoline 2,114 Unleaded Fuel 2,114
62402 Diesel 1,728 Diesel Fuel 1,728
3 Bib @ $135 each 405
3 Coat @ $150 each 450
62805 Clothing and Uniforms 935 Hats, Shirts 80
62806 Safety Materials and Supplies 500 Safety Supplies 500
Hand Tools 550
Line Trimmer 600
62807 Consumable Tools, Small Equipment 2,650 Toro Mower 1,500
Bear-proof Trash Can Replacements (4) 5,200
Bollard Parts 1,000
62899 Other Miscellaneous Operating Supplies 10,200 Seasonal Lights, New 4,000
62000 Total Commodities 31,077
Tree Trimming 1,000
Snow Removal Handwork 4,000
Electrician Services 1,600
Miscellaneous Repairs 1,600
63999 Other Contract Services 8,450 Vandalism 250
63000 Total Contract Services 8,450
Heat Recovery System (2 Months) Power 2,000
Street/Path Lighting: Mall, Lake Street,
64203 Electrical 12,000 Avon Station & Lettuce Shed Lane 10,000
Section III, Page E-29
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Town Center West Maintenance
Account
Number Account Name
2010
Budget Justification
64401
64402
64403
Fleet Maintenance Charges
Equipment Replacement Charges
Washbay Charges
7,769
5,055
657
Annual Fleet Maintenance Charges 7,769
Annual Equipment Rental Charges 5,055
Annual Washbay Charges 657
64000 Total Other Operating Costs 25,481
66499 Machinery and Equipment 7,200 Snow Blower Attachment-Polar Track 7,200
66000 Total Capital Outlay 7,200
Section III, Page E-30
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment #410
Division/Program: Facility Reserve Maintenance Projects #441
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Contract Services:
63501 R&M - Buildings and Facilities $ -33,500 33,500 37,333 11.44%
63000 Total Contract Services 33,500 33,500 37,333 11.44%
60000 Total Expenditures $33,500 33,500 37,333 11.44%
Section III, Page E-31
Town of Avon
Detailed Budget Requests
2010
Department: Public Works
Program: Facilities Reserve Maintenance Projects
Account
Number Account Name
2010
Budget Justification
37,333
Replacement of Fitness Room Flooring
in Avon Recreation Center 37,333
60000 Total Expenditures 37,333
Section III, Page E-32
JU
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VI,
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Engineering Department
epartment Budget by Category:
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel 393,389 401,924 401,924 376,446 6.34%
Commodities 11,083 7,962 7,962 8,462 6.28%
Contract Services 56,845 72,066 73,566 96,426 31.07%
Other Operating Costs 15,178 16,971 26,971 22,871 15.20%
Debt Service NA
Capital Outlay 18,500 2,100 2,100 5,300 152.38%
Total 494,995 501,023 512,523 509,505 0.59%
Department Budget by Program:
Engineering 439,112 417,370 417,370 403,621 3.29%
Water Utilities 55,883 83,653 95,153 105,884 11.28%
Total 494,995 501,023 512,523 509,505 0.59%
Sources of Funds:
Direct Program Revenues:
Subdivision Review Fees 9,874 $35,000 $35,000 $5,000 85.71%
9,874 35,000 35,000 5,000 85.71%
General Fund Subsidy 182,677 74,056 74,056 81,058 9.46%
Water Fund 55,883 83,653 95,153 105,884 11.28%
Capital Projects Fund 246,561 308,314 308,314 317,563 3.00%
Total 494,995 $501,023 $512,523 $509,505 0.59%
Full-time Employees (FTEs) 4.00 4.00 3.75 3.75
Section III, Page F-2
ENGINEERING
ENGINEERING
SERVICES PROVIDED By ENGINEERING
The services provided by Engineering Include ADMINISTRATION, CAPITAL PROJECTS,
SUBDIVISION, DEVELOPMENT, AND PUBLIC INFRASTRUCTURE REVIEW, LONG-RANGE
CAPITAL PLANNING, STUDIES, AND WATER UTILITIES.
The MISSION of the Engineering Department is to provide and maintain adequate, safe
public infrastructure, such as streets and roads, drainage ways and facilities. This
includes planning and managing construction of Capital Improvement Projects, review of
proposed construction, and planning for growth and redevelopment. It is the goal of the
Engineering Department to accomplish its mission safely and with an economical use of
resources.
The Engineering Department also provides support to other Town Departments by
providing technical review, project management and other support as requested. The
Engineering Department also manages the Water Utilities.
SIGNIFICANT BUDGET ISSUES
The Engineering Department and Water Budgets have been prepared to accommodate
the reduced revenues anticipated in 2010. It is anticipated that a large amount of staff
time will include the review and quality assurance management of future development
projects such as the Village at Avon, Street and Circulation Improvements, and
management of the Town's Capital Projects. The Engineering Department will continue
its goal of assisting the other Town of Avon Departments with their requests for
information and technical review.
ACCOMPLISHMENTS
Capital Improvement Projects (CIP)
o Street Improvements and Repairs
The Engineering Department coordinates the design of public
infrastructure, preparation of construction documents, management of
the CIP budget, and construction administration for the major street
improvements and repairs.
The Street Improvements and Repairs for 2009 included roto-milling
and overlaying Hurd Lane, Chapel Place and East Beaver Creek Blvd
from Avon Road to Beaver Creek Place.
Managed the Recreation Center pool moisture barrier repairs.
The Avon streetscape lighting conversion program replaced the street
light fixtures with downcast lights on the north portion of Avon Road,
W. Beaver Creek Blvd, E. Beaver Creek Blvd, Beaver Creek Place,
and E. Benchmark Road.
o Long Range Planning
A new Comprehensive Transportation Plan was completed in
September, 2009 and will provide a transportation planning document
aligning with the transit and pedestrian-oriented ideals contemplated
in the Comprehensive Plan and Town Center West Investment Plan.
o Drainage Improvements
Replaced the Benchmark Lake Spillway.
Cleaned out the Benchmark Lake sedimentation pond.
Piped 500 feet of the Nottingham Puder Ditch
Section III, Page F-3
ENGINEERING
o ClP Projects Warranty Observations
The Engineering Department coordinates the inspection and work
associated with the warranty of previous CIP projects.
Village at Avon
The Engineering Department continues to oversee the quality assurance of the
public improvements associated with the development of the Village at Avon.
The primary responsibilities involve monitoring the two Subdivision
Improvements Agreements (SIA) that are still active, which are for Filing 1 and
Filing 3, and the numerous issues in the Village at Avon including the
reconstruction of the Post Blvd streetlights, deterioration of East Beaver Creek
Blvd in the Village at Avon, and East Beaver Creek Blvd Phase 3 Streetscape
Improvements.
Water Utilities
The Engineering Department manages the water utilities, including water tap
fees, water service charges, drainage ways, lakes and irrigation ditches. Last
year the Department undertook a large effort to reconcile and monitor
development and the available water rights. The Engineering Department is
currently working with the Upper Eagle River Water Authority and the Colorado
River Water Conservation District on obtaining additional water rights to serve
the growth and redevelopment of Avon.
Development & Subdivision Review
The Engineering Department assists the Department of Community Development
with the review of all sketch design, final design, Planned Unit Development's
PUD) and special review use (SRU) submittals to ensure conformance with the
design guidelines and town standards. The Engineering Department reviews
and manages the subdivision applications and grading permits. There have
been 5 design review, 4 subdivision applications, 7 minor projects, and 4 PUD
applications submitted as of September, 2009.
Requests for Information
The general public and Town of Avon staff often request information from the
Engineering Department. These requests include traffic counts, maps of the
town, drainage information and construction plans and updates. This includes
numerous requests for information regarding the roundabouts, as well as
construction plans from prior capital projects for other firms in preparation of
private development projects.
Traffic Counts
The Engineering Department coordinated traffic counts at twenty locations within
the Town in July, 2009 including the Village (at Avon). The traffic count process
includes review of the analysis and comparison of the data from previous years.
Road Inventory
The Engineering Department continues to maintain the Street and Road
Inventory for state funding and The Village (at Avon) municipal service
agreement purposes. Updating the GIS layer that has been developed to
monitor roadway details items such as roadway width, overlay depths, and
reconstruction dates is an annual function. Another Engineering Department
responsibility includes maintaining the Highway Users Tax Fund (HUTF)
database report for the Colorado Department of Transportation. The HUTF is an
important tool used by the state to acquire and allocate state and federal road
project funding.
Section III, Page F-4
ENGINEERING
FUTURE OUTLOOK
In 2009, the Engineering Department will continue with the planning and implementation
of services for the Town of Avon. Along with the routine functions of the Engineering
Department, there are several large projects that are planned for 2010.
Utility Project
The Community Heat Recovery project is a collaboration with the Eagle River
Water and Sanitation District (ERWSD) and involves installing heat exchangers,
process piping, and a new equipment building at the Avon Wastewater
Treatment Plant (WWTP) and trenching glycol supply and return lines to a small
building located adjacent to the Recreation Center to utilize the heat energy from
the WWTP effluent flows. The'resultant energy will heat the Recreation Center
swimming pools and eventually provide snowmelt energy for Main Street. An
added benefit is the reduction of the WWTP effluent temperature, improving the
water quality in the Eagle River. The project is partially funded by a grant from
the Governor's Energy Office.
H. A. Nottingham Park
The Engineering Department will manage two construction projects in H.A.
Nottingham Park in 2010. The first one will be the construction of the stage that
will be located immediately north of the Engineering Department wing of the
Municipal Building. The second is the construction of the Main Street
Promenade from Lake Street to the pump house. The Main Street promenade
will be constructed in coordination with the Heat Recovery project because the
promenade will be located above pipelines from the Avon Wastewater Plant to
the heat recovery building near the recreation center.
Water Fund Projects
In 2010 the Metcalf Gulch Drainage Improvements will be designed and the US
Army Corp of Engineers permits obtained and in 2011 the project will be
constructed. The drainage improvements include adding a 6 foot wide bike lane
on Metcalf Road from Nottingham Road to Wildwood Road.
Capital Improvement Projects (CIP)
Plan, monitor and/or design, and manage construction of improvement projects
as identified by the Town Council. The current draft of the 2010 CIP Budget
includes 9 projects at a cost of over $ 5.3 million.
Water Rights
The Engineering Department continues to monitor water rights as they relate to
both existing and future development and to investigate opportunities for the
acquisition of additional water rights.
Long Range Planning
Sections 16, Subdivision and Section 17, Zoning of the Avon Municipal Code are
out-dated and are not up to the task of implementing the progressive vision in the
Town's Comprehensive Plan. As a result, The Engineering Department in
coordination with the Community Development Department is developing a new
Unified Land Use Code of the Town. The new code should be completed in
spring 2010.
Village at Avon
o Continue with the management of construction and acceptance of public
improvements. Staff is managing the two active Subdivision Improvement
Agreements for Filings 1 and 3.
o Continue the planning and analysis of the development associated with the
Village at Avon.
Section III, Page F-5
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Account
Number Account Description
ctual
2008
riginal or
Prev. Amend.
Budget
2009
inal
Revised
Budget
2009
roposed
Budget
2010
ercent
Change
Personnel:
61101 Regular Full-time Salaries 266,331 275,156 275,156 244,937 10.98%
61121 PTS Wages 29,172 NA
61201 Automobile Allowance 2,790 3,348 3,348 3,348 0.00%
61202 Ski Pass 599 NA
61301 FT Pension 29,296 25,795 25,795 22,044 14.54%
61302 PTS Pension 1,094 NA
61303 Wellness 1,117 1,434 1,434 100.00%
61304 Employee Assistance Program 91 91 91 70 23.08%
61401 FICA/Medicare 3,914 4,163 4,163 4,048 2.76%
61501 Group Health and Life Insurance 43,263 42,402 42,402 27,369 35.45%
61505 Long-term Disability Insurance 1,990 2,014 2,014 1,632 18.97%
61506 Short-term Disability Insurance 1,155 1,223 1,223 1,049 14.23%
61507 Dental Insurance 2,835 3,402 3,402 2,637 22.49%
61509 Worker's Compensation 2,142 2,169 2,169 2,729 25.82%
61510 Unemployment Insurance 533 574 574 834 45.30%
61000 Total Personnel 355,457 361,771 361,771 341,562 5.59%
Commodities:
62401 Gasoline 3,016 2,262 2,262 2,262 0.00%
62802 Food and Beverages 435 500 500 1,000 100.00%
62807 Consumable Tools/Small Equipment 2,456 250 250 250 0.00%
62899 Other Miscellaneous Operating Supplies 604 2,000 2,000 2,000 0.00%
62901 Duplicating Supplies 1,518 600 600 600 0.00%
62904 Software 600 600 600 0.00%
62905 Books and Periodicals 250 250 250 0.00%
62999 Office Supplies and Materials 3,054 1,500 1,500 1,500 0.00%
62000 Total Commodities 11,083 7,962 7,962 8,462 6.28%
Contract Services:
63199 Other Professional Services 35,831 25,000 25,000 25,000 0.00%
63203 Printing and Reproduction Services 180 150 150 1,200 700.00%
63504 R&M - Office Equipment 375 700 700 700 0.00%
63603 Rentals - Office Equipment 2,752 3,216 3,216 5,026 56.28%
63000 Total Contract Services 39,138 29,066 29,066 31,926 9.84%
Other Operating Costs:
64101 Travel, Training and Conference 1,006 2,000 2,000 2,000 0.00%
64102 Dues, Licenses and Memberships 600 1,000 1,000 900 10.00%
64201 Telephone 250 250 250 0.00%
64206 Cellular and Pagers 2,891 3,000 3,000 3,000 0.00%
64301 Postage and Delivery Costs 187 125 125 125 0.00%
64401 Fleet Maintenance 6,013 5,208 5,208 5,208 0.00%
64402 Equipment Replacement Charges 3,301 3,848 3,848 3,848 0.00%
64403 Washbay Charges 936 1,040 1,040 1,040 0.00%
64000 Total Other Operating Costs 14,934 16,471 16,471 16,371 0.61%
Section III, Page F-6
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Capital Outlay:
66401 Office Equipment 18,500 NA
66402 Computers and Peripherals 2,100 2,100 5,300 152.38%
66000 Total Capital Outlay 18,500 2,100 2,100 5,300 152.38%
60000 Total Expenditures 439,112 417,370 417,370 403,621 3.29%
Section III, Page F-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Public Works
Program: Engineering
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 29,172 30 hours X 52 Weeks X $22.00/hr (85%) 29,172
62401 Gasoline 2,262 Gasoline Charges for Motor Pool Vehicles 2,262
62802 Food and Beverages 1,000 Coffee Supplies 1,000
62807 Consumable Tools/Small Equipment 250 PDA, Field Measuring & Drafting Equipment 250
62899 Other Miscellaneous Operating Supplies 2,000 Storage Supplies, Plotter Supplies 2,000
62901 Duplicating Supplies 600 Paper & Toner (Large Format Copier/Plotter) 600
AutoCAD, Adobe Upgrades
62904 Software 600 Software & Upgrades 600
62905 Books and Periodicals 250 Updated Reference Manuals 250
62999 Office Supplies and Materials 1,500 Office, Graphic & Drafting Materials 1,500
62000 Total Commodities 8,462
SIA Inspections, Surveying, Traffic Counts
63199 Other Professional Services 25,000 Whitewater Park Monitoring 25,000
63203 Printing and Reproduction Services 1,200 Map and Document Printing 1,200
63504 R&M - Office Equipment and Computers 700 Printers, Plotter, Fax, etc. 700
63603 Rentals - Office Equipment 5,026 WCP35H Copier Lease (12 X $418.84) 5,026
63000 Total Contract Services 31,926
64101 Travel, Training and Conference 2,000 Professional Training Seminars 2,000
64102 Dues, Licenses and Memberships 900 ASCE, APA, APWA & CASFM 900
64201 Telephone 250 Long-Distance Charges 250
64206 Cellular and pager 3,000 Cellular Service, New Cellular Phone 3,000
64301 Postage and Delivery 125 Federal Express/UPS Charges 125
64401 Fleet Maintenance Charges 5,208 Annual Fleet Maintenance Charges 5,208
64402 Equipment Replacement Charges 3,848 Annual Equipment Rental Charges 3,848
64403 Washbay Charges 1,040 Annual Washbay Charges 1,040
64000 Total Other Operating Costs 16,371
Section III, Page F-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Public Works
Program: Engineering
Account
Number Account Name
2010
Budget Justification
66402 Computers and Peripherals 5,300
Desktop: Jeff, Shane, Justin 4,800
Upgrade Monitor 500
66000 Total Capital Outlay 5,300
Section III, Page F-9
Town of Avon
Line Item Detail
Function: Utilities
Department: Public Works
Program: Water Utilities #424
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61151 Overtime
61201 Automobile Allowance
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Contract Services:
63101 Legal Service
63102 Audit and Accounting Services
63104 Engineering Services
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64901 Advertising and Legal Notices
64902 Financial Support
64905 Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay
66701 Water Rights and Augmentation
66000 Total Capital Outlay
60000 Total Water Utilities
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
27,481 $29,327 $29,327 $22,763 22.38%
5,148 NA
293 200 200 246 23.00%
510 612 612 612 0.00%
3,020 3,226 3,226 2,049 36.48%
193 NA
85 152 152 100.00%
10 10 10 6 40.00%
408 437 437 420 3.89%
5,176 5,160 5,160 2,523 51.10%
196 204 204 137 32.84%
120 127 127 97 23.62%
311 378 378 243 35.71%
266 260 260 361 38.85%
56 60 60 86 43.33%
37,932 40,153 40,153 34,884 13.12%
12,840 3,000 3,000 10,000 233.33%
2,400 1,500 1,500 1,500 0.00%
152 1,500 3,000 3,000 0.00%
2,315 37,000 37,000 50,000 35.14%
17,707 43,000 44,500 64,500 44.94%
250 250 250 0.00%
10,000 6,000 40.00%
244 250 250 250 0.00%
244 500 10,500 6,500 38.10%
NA
NA
55,883 $ 83,653 $ 95,153 $ 105,884 11.28%
Section III, Page F-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Public Works
Program: Water Utilities
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 5,148 30 hours X 52 Weeks X $22.00/hr (15%) 5,148
61511 Overtime 246 Mtc Worker 246
Water Engineers and Water Attorney
63101 Legal Services 10,000 Services for Water Rights Filing 10,000
63102 Audit and Accounting Services 1,500 2008 Audit 1,500
63104 Engineering Services 3,000 Miscellaneous Engineering Services 3,000
Rip Rap Reinforcement at Lake 10,000
Nottingham-Puder Ditch Tree Trimming 12,000
Tree Trimming along Swift Gulch 12,000
Metcalf Ditch Pipe Replacement 6,000
63999 Other Contract Services 50,000 Metcalf Ditch Replacement at Eaglebend 10,000
63000 Total Contract Services 64,500
64901 Advertising and Legal Notices 250 Miscellaneous Notice Publications 250
Discretionary Funding:
Watershed Council:
Financial Support, Donations Operations and Programming 5,000
64902 and Contributions 6,000 Eagle Rive Cleanup 1,000
64905 Insurance Premiums 250 Commercial and Umbrella Coverage 250
64000 Total Other Operating Costs 6,500
Section III, Page F-11
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Section III, Page F-12
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TRANSPORTATION
TRANSPORTATION AND FLEET MAINTENANCE
The Transportation Department consists of three basic divisions; Administration,
Transit, and Fleet. These divisions lend support to other Departments for
transportation planning, transit service operations, fleet vehicle procurement and
maintenance. The Department operates under the supervision of the Director of
Transportation, Jennifer Strehler.
ADMINISTRATION provides overall direction and coordination for the Transportation
Department including staff management, long-term transportation planning, and inter-
departmental coordination. The Department works closely with Engineering for
transportation planning and traffic control of construction areas; with Community
Development with development plan review for transit and pedestrian needs, with
Recreation for coordination of transit service during special events, and with Public
Works for paving and other right-of-way related activities. Regional and state-wide
transportation planning, facilities grant proposals and funding prioritization is a growing
responsibility of the director within this Department.
TRANSIT division consists of two budget funds: ADMIN and OPS. The ADMIN fund
provides coordination and control of the division budget, prepares service agreements
for transportation, payroll, purchase order and ridership information; applies for grants
for rolling stock from State and Federal sources; processing and record keeping of all
seasonal and full-time employee information. The OPS fund supports all driver CDL
training, the driver safety program, route design, shift scheduling, and transit accident
investigations. Marketing and other public information such as bus schedules, bus stop
destination schedules, help wanted ads, promotional material, newsletters, and on bus
publications are developed by Transit division staff. This group is responsible for the
coordination, booking, execution and billing of all special events charters plus provides
certification for persons who are eligible for Para-transit service. Jane Burden manages
the Transit Division.
FLEET Maintenance Division operates as an enterprise fund. Fleet provides various
maintenance services to the Town of Avon departments as well as 15 outside agencies.
Fleet provides Repair and Maintenance services, 24-hour fueling services, emergency
road service, and washing service for the following departments and agencies. The
shop operates 21.5 hours per day 7 days a week during winter season and 17.5 hours
per day 7 days per week during summer season. In addition to the above-mentioned
services, Fleet also provides new vehicle specification, vehicle life cycle reports, vehicle
replacement costs, as well as the actual procurement of vehicles and equipment. Fleet
serves as a liaison between 3rd party agencies and other service providers (dealers) to
assist with their procurement needs as well. Once new vehicles have been received, we
provide custom installation of customer-specific features, including welding and
fabrication (e.g., ski boxes, bike racks, parks equipment, etc.), electronics and
instrumentation, for all agencies and departments. A total of 512 vehicles and pieces of
equipment are managed and maintained by Fleet. TOA departments served include a
total of 194 vehicles and pieces of equipment. Dan Higgins manages the Fleet Division
as well as budget accounts for the Wash Bay and Fuel.
Section III, Page G-2
TRANSPORTATION
DEPARTMENT ACCOMPLISHMENTS FOR 2008
TRANSIT
Delivered 4 public presentations regarding means to establish long-term
dedicated funding for transit and trails.
Received 71% approval from voters for sales tax increase to fund transit and
trails as determined by survey conducted in July.
Applied for $25,000,000 in grant funding from federal and state sources,
including 8 separate applications for planned facility at Swift Gulch.
Applied for $2,000,000 in grant funding from federal and state sources for
rolling stock replacements.
Completed and adopted a Strategic Transit Plan which is included within the
2009 Comprehensive Transportation Plan. This plan quantifies the expected
expansion of the transit system needed to fulfill the vision defined in the
Comprehensive Plan.
Implemented passenger comment cards on buses to obtain feedback on
service area, service levels, and guest services from ridership.
Received third party driver testing certification through the State of Colorado.
Reduced insurance premiums due to lower accident/incident rates with
discontinuation of Beaver Creek parking lot shuttle operation.
FLEET
Level of revenue - Fleet is projected to produce over 2,500 work orders and
have approximately $2,357,000 in total maintenance billings for 2009.
Added a new mechanic in July 2009 to accommodate increased workload.
Responded to a significant number of accident-related repairs for outside
agencies.
Signed new contracts with Gypsum Fire Protection District and the Eagle
County HazMat team, adding this new outside agency for contract vehicle
maintenance.
Purchased and outfitted 1 new vehicle to modernize the Town's fleet.
DEPARTMENT PRIORITIES FOR 2010
Top priorities for the Department of Transportation are to:
General
Conduct Design of Bus Storage Facility, Transit administration building,
and associated Department facilities to allow indoor storage of buses and
to replace degraded and undersized temporary portable facilities which have
been in use for over thirteen years. This is a joint effort with ECO Transit and
the Department of Public Works. This will positively impact Transit and Fleet
by reducing labor costs for start-up of buses provide a fully-functional
washbay and sufficient work space for staff, parts storage, and reducing
overall vehicle maintenance needs and occupational hazards through
provision of weather-sheltered vehicle storage. Note that temporary transit
facilities operating out of the Village site (east of Home Depot) may be
required. Please see the section entitled "Capital Projects" for more
information on this project.
Section III, Page G-3
TRANSPORTATION
FLEET
Conduct a needs analysis regarding replacement of the Fleet Bldg.
equipment (e.g. hydraulic Lifts, ventilation system).
Improve access to training (e.g. on-site and web based).
Continue to upgrade scan tools, diagnostic equipment and computer
programs to maintain the ability to properly diagnose and maintain the new
vehicle systems.
Add and expand computer software subscriptions to support the programs
associated with the new diagnostics mentioned above.
TRANSIT
Compile results of passenger surveys to assess current bus service and
future transit needs.
Increase ability to recruit drivers from U.S. locations. The transit division
does continue to have need for additional part-time drivers during the winter
season.
Continue a monthly Bus Ride -Along program where Admin staff can listen to
and inform the riding public on transit oriented items.
Continue to upgrade rolling stock to provide environmentally clean and
attractive vehicles.
Promote transit to all residents and guests of Avon regardless of social and
economic circumstances.
FUTURE OUTLOOK
The future outlook for Avon's Transportation Department is one of vision and growth.
The national recession temporarily dampened the inflationary pressures and rapidly
increasing transit ridership trends observed in 2005-2008. However, we take an
optimistic view and anticipate these trends to resume by the end of 2010. The
department is working hard to determine the services and associated costs of building a
transit-oriented and highly walkable community, as defined in the town's Comprehensive
Plan. Public support will be needed to establish dedicated long-term funding for transit,
essential for our town to fulfill this vision.
Department staff will continue to seek facility funding via grant submittals and networking
with state and federal transportation staff and elected officials. Coordination with Eagle
County on regional transportation projects will also continue.
Section III, Page G-4
Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Transportation
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2008 2009 2009 2010 Change
Personnel 1,047,475 712,812 712,812 631,919 11.35%
Commodities 398,886 169,140 98,840 105,820 7.06%
Contract Services 93,621 47,877 43,219 29,264 32.29%
Other Operating Costs 462,949 541,699 484,900 622,915 28.46%
Capital Outlay 380,092 735,100 NA
Total 2,383,023 1,471,528 1,339,771 2,125,018 58.61%
Department Budget by Program:
Administration $ 204,454 $ 206,328 $ 166,696 $ 136,324 -18.22%
Operations 2,157,386 1,265,200 1,173,075 1,988,694 69.53%
Marketing 21,183 - - - NA
Total $ 2,383,023 $ 1,471,528 $ 1,339,771 $ 2,125,018 58.61%
Sources of Funds:
General Fund Subsidy (Net)1,400,573 $1,421,628 1,284,220 1,791,054 39.47%
Transportation Fund:
Taxes 40,000 40,000 40,364 0.91%
Grant Proceeds 304,074 293,600 NA
Charges for Services 641,166 9,900 9,900 100.00%
Other Revenues 28,350 5,651 100.00%
Sales of Fixed Assets 8,860 NA
Total 2,383,023 $1,471,528 1,339,771 2,125,018 58.61%
Full-time Employees (FTEs) 14.00 9.00 8.00 7.50
Section III, Page G-5
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62899 Other Miscellaneous Operating Supplies
62901 Duplicating Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63304 Computer Services and Support
63504 R&M - Office Equipment and Computers
63601 Rentals - Bldg/Office Space
63603 Rentals - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
84,068 $77,903 $77,903 $56,937 26.91%
275 NA
1,500 1,800 1,800 1,800 0.00%
9,108 8,836 8,836 5,124 42.01%
400 475 475 100.00%
28 24 24 12 50.00%
883 857 857 852 0.58%
16,750 12,328 12,328 4,732 61.62%
550 516 516 279 45.93%
340 345 345 240 30.43%
810 900 900 450 50.00%
544 528 528 486 7.95%
166 164 164 176 7.32%
115,422 104,676 104,676 71,088 32.09%
400 900 900 900 0.00%
403 500 500 500 0.00%
226 2,000 2,000 500 75.00%
332 800 500 500 0.00%
504 1,500 500 500 0.00%
1,865 5,700 4,400 2,900 34.09%
8,500 8,500 6,250 26.47%
165 500 500 500 0.00%
628 500 1,500 1,500 0.00%
1,736 NA
2,448 2,327 3,589 3,589 0.00%
5,936 6,500 6,500 6,500 10.93%
10,913 18,327 20,589 18,339 10.93%
Section III, Page G-6
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Other Operating Costs:
64101 Travel, Training and Conference 1,418 2,000 2,000 2,000 0.00%
64103 Mileage Reimbursement 250 250 250 0.00%
64201 Telephone 910 1,850 1,850 1,850 0.00%
64202 Gas 3,704 3,250 3,250 3,250 0.00%
64203 Electric 16,744 12,200 12,200 16,100 31.97%
64204 Water and Sanitation 679 1,000 1,000 1,000 0.00%
64301 Postage and Delivery Costs 323 450 450 450 0.00%
64306 Permit and Licensing Fees 250 250 250 0.00%
64307 Bank Svc Chags / Credit Card Fees 401 275 275 100.00%
64402 Equipment Replacement Charges 1,089 NA
64901 Advertising and Legal Notices 1,000 1,000 3,000 200.00%
64904 Operating Fees, Assessments and Charges 100 100 100.00%
64905 Insurance Premiums 50,986 55,000 14,406 15,847 10.00%
64000 Total Other Operating Costs 76,254 77,625 37,031 43,997 18.81%
Capital Outlay:
66402 Computers and Peripherals - - NA
66000 Total Capital Outlay - NA
60000 Total Expenditures $ 204,454 $ 206,323 $ 166,696 S 136,324 -18.22%
Section III, Page G-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Transportation
Program: Administration
Account 2010
Number Account Name Budget Justification
62899 Other Misc Operating Supplies 900 Photo & Video Supplies 900
62901 Duplicating Supplies 500 Copy Paper & Toner 500
62904 Software 500 Miscellaneous Software 500
Training Materials, Drug & Alcohol
62905 Books & Periodicals 500 Publications 500
62999 Office Supplies & Materials 500 General Office Supplies 500
62000 Total Commodities 2,900
Bus Stop Displays Winter & Summer 750
63203 Printing and Reproduction Services 6,250 Bus Schedules 5,500
Cleaning of Color Printer, Random Drug
63304 Computer Services and Support 500 Screening Program Support 500
63504 R&M - Office Equip and Computers 1,500 Copier Maintenance 1,500
63603 Rentals - Office Equipment 3,589 Copier $299.12 x 12 months 3,589
63999 Other Contract Services 6,500 CASTA Lobbyist 6,500
63000 Total Contract Services 18,339
Supervisory Training 250
Drug/Alcohol Training 500
CASTA Spring/Fall Conference 750
Transit Planning 250
CREST Meetings 50
64101 Travel, Training and Conference 2,000 FTA Accident Investigation Training 200
64103 Mileage Reimbursement 250 Mileage Reimbursement 250
64201 Telephone and Long Distance 1,850 Transit Office, FAX, TTY Phones 1,850
64202 Gas 3,250 Annual Utility Cost 3,250
64203 Electric 16,100 Annual Utility Cost 16,100
64204 Water and Sanitation 1,000 Annual Utility Cost 1,000
Section III, Page G-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Transportation
Program: Administration
Account 2010
Number Account Name Budget Justification
64301 Postage & Delivery Costs 450 Direct Mailing, Fed Ex Shipping 450
64306 Permit and Licensing Fees 250 Bus Registration 250
Public Meeting Notice/Focus Group/Mailers 2,000
ADA Public Hearings 100
64901 Advertising and Legal Notices 3,000 Radio Promotions Tipsy Taxi,Public Hearings 900
64905 Insurance Premiums 15,847 Property and Liability 15,847
64000 Total Other Operating Costs 43,997
Section III, Page G-9
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2008 2009 2009 2010 Change
Personnel:
61101 Regular Full-time Salaries 395,808 $322,988 $322,988 $330,712 2.39%
61111 FT Bonuses 13,113 NA
61121 PTS Wages 182,197 95,342 95,342 84,002 11.89%
61122 PTS Bonuses 30,075 4,053 4,053 1,797 55.66%
61151 Overtime Wages 60,418 19,600 19,600 11,640 40.61%
61202 Ski Pass 6,952 1,737 1,737 1,198 31.03%
61301 FT Pension 44,422 36,638 36,638 29,764 18.76%
61302 PTS Pension 9,009 4,403 4,403 3,577 18.76%
61303 Wellness 4,500 3,700 3,700 100.00%
61304 Employee Assistance Program 224 168 168 168 0.00%
61401 FICA/Medicare 10,259 6,644 6,644 6,277 5.52%
61501 Group Health and Life Insurance 128,940 85,359 85,359 64,349 24.61%
61505 Long-term Disability Insurance 3,945 3,299 3,299 3,267 0.97%
61506 Short-term Disability Insurance 1,805 1,493 1,493 1,483 0.67%
61507 Dental Insurance 6,960 6,300 6,300 6,300 0.00%
61509 Worker's Compensation 25,175 15,504 15,504 15,009 3.19%
61510 Unemployment Insurance 1,380 908 908 1,288 41.85%
61000 Total Personnel 925,182 608,136 608,136 560,831 7.78%
Commodities:
62401 Gasoline 26,672 20,000 16,000 17,000 6.25%
62402 Diesel 362,087 135,000 70,000 67,000 4.29%
62801 Gifts and Awards 1,057 750 750 750 0.00%
62802 Food and Beverages 1,333 1,700 1,700 2,100 23.53%
62805 Clothing and Uniforms 3,764 4,740 4,740 4,170 12.03%
62809 Medical Supplies and 1st Aid 1,122 750 750 1,000 33.33%
62899 Other Miscellaneous Operating Supplies 10,400 NA
62999 Office Supplies and Materials 44 500 500 500 0.00%
62000 Total Commodities 396,079 163,440 94,440 102,920 8.98%
Contract Services:
63301 Medical Services and Examinations 3,513 3,250 3,250 3,250 0.00%
63501 R&M - Building & Facility 1,418 - -NA
63506 R&M - Radios and Communications Equipment 6,825 6,500 6,500 7,675 18.08%
63601 Rentals-Building and Office Space 56,540 19,800 12,880 100.00%
63999 Other Contract Service 3,149 - -NA
63000 Total Contract Services 71,445 29,550 22,630 10,925 -51.72%
Section III, Page G-10
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Other Operating Costs:
64102 Dues, Licenses and Memberships 1,587 2,000 2,000 2,000 0.00%
64206 Cellular & Paging 564 900 900 700 22.22%
64301 Postage and Delivery 23 NA
64401 Fleet Maintenance Charges 169,615 175,212 175,212 175,212 0.00%
64402 Equipment Replacement Charges 9,842 76,103 76,103 144,743 90.19%
64403 Washbay Charges 14,883 15,983 15,983 15,983 0.00%
64902 Financial Support, Donations, and Contributions 179,533 187,876 171,671 234,280 36.47%
64906 Insurance Deductibles 8,541 6,000 6,000 6,000 0.00%
64000 Total Other Operating Costs 384,588 464,074 447,869 578,918 29.26%
Capital Outlay:
66402 Computers and Peripherals 1,100 NA
66503 Buses and Transportation Related Vehicles 380,092 734,000 NA
66000 Total Capital Outlay 380,092 735,100 NA
60000 Total Expenditures 2,157,386 1,265,200 1,173,075 1,988,694 69.53%
Section III, Page G-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Transportation
Program: Operations
Account 2010
Number Account Name Budget Justification
Drivers 3,275 hours X $18.00/hr 58,950
Bus Washer 1,120 hours X $17.00/hr 19,040
New Driver Training 240 hours X $18.00/hr 4,320
Return Driver Training 14 hours X $18.00/hr 252
61121 PTS Wages 84,002 Trainers 80 hours X $18.00/hr 1,440
1 Bus Washer X $599 599
61122 PTS Bonuses 1,797 2 End-of-Season Bonuses X $599 1,198
Safety Meetings 120 hours X $27.00/hr 3,240
61151 Overtime Wages 11,640 10% of PTS Wages ($84,002 x 10%) 8,400
61202 Ski Pass 1,198 2 Ski Passes X $599 1,198
7,400 gal. / Unleaded x $2.25 / gal.
62401 Gasoline 17,000 Fuel for People Movers - Avon 17,000
30,000 gal. / Diesel x $2.25 / gal.
62402 Diesel 67,000 Fuel for Avon Buses 67,000
Monthly Safety Awards 250
End of Season Awards 250
62801 Gifts and Awards 750 Safe Driving Awards 250
Coffee Service 1,400
Assorted Meetings and Functions 200
62802 Food and Beverage 2,100 Holiday Meals 2 X $250 500
Winter Shirts 20 X $30 600
Hats 15 X $10 150
Uniform Jackets 15 X $100 1,500
Vests 15 X $35 525
Summer Shirts 15 X $19 285
Name Tags 15 X $10 150
62805 Clothing and Uniforms 4,170 Embroidery 80 X $12 960
62809 Medical & First Aid Supplies 1,000 First Aid Supplies 1,000
62899 Other Miscellaneous Operating Supplies 10,400 8 Bear Proof Trash Cans 10,400
62999 Office Supplies 500 Office Supplies 500
62000 Total Commodities 102,920
Section III, Page G-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Transportation
Program: Operations
Account 2010
Number Account Name Budget Justification
Drug & Alcohol Program
Random Drug 1,350
Random Alcohol 1,350
Pre-employment 385
63301 Medical Services & Exams 3,250 DOT Physicals 165
New Radios (2) 2,800
63506 R&M Radio & Communication Equipment 7,675 Radio & Cell Repair and Replace 4,875
63000 Total Contract Services 10,925
CASTA Coalition 625
National Safety Council 325
DOT CDL Certification 350
Colorado Safety Association 325
64102 Dues, Licenses & Memberships 2,000 Instructor Renewal 375
64206 Cellular & Paging 700 Cellular Telephone Service 700
64401 Fleet Maintenance Charges 175,212 Fleet Maintenance Charges 175,212
TOA Buses (14,140 hrs. x $10 per hr.) 141,400
64402 Equipment Replacement 144,743 Motor Pool Vehicle Charges 3,343
64403 Wash Bay Charges 15,983 15,983
2009/10 Beaver Creek Mtn Express 42,499
64902 Financial Support, Donations and Gondola Operations - 2009/10 (80.92%) 155,189
Contributions 234,280 Gondola Operations - 2010/11 (19.08%) 36,592
64906 Insurance Deductibles 6,000 Insurance Deductibles 6,000
64000 Total Other Operating Costs 578,918
66402 Computers and Peripherals 1,100 Desktop: Mikey 1,100
66503 Buses and Transportation Related Vehicles 734,000 2 Diesel Gillilg Buses 734,000
66000 Total Capital Outlay 735,100
Section III, Page G-13
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Marketing #433
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime
61301 FT Pension
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62899 Other Miscellaneous Operating Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63304 Computer Service and Support
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64206 Cellular & Paging
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
5,340 $ $ - $NA
170 -NA
587 -NA
4 - -NA
80 -NA
546 - -NA
48 -NA
15 NA
60 -NA
10 NA
11 - -NA
6,871 NA
436 -NA
476 -NA
NA
30 -NA
942 -NA
11,213 - NA
50 - NA
11,263 - NA
445 NA
NA
25 NA
1,637 - NA
2,107 - NA
21,183 $ $ - $ NA
Section III, Page G-14
Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Fleet Maintenance
epartment Budget by Category:
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel 855,286 897,443 897,443 888,149 1.04%
Commodities 782,842 930,651 930,651 930,721 0.01%
Contract Services 283,017 211,518 211,518 210,513 0.48%
Other Operating Costs 103,075 137,093 129,159 130,157 0.77%
Debt Service 431,719 432,760 432,760 431,978 0.18%
Capital Outlay 17,065 38,000 38,000 41,030 7.97%
Total 2,473,004 2,647,465 2,639,531 2,632,548 0.26%
Department Budget by Program:
Fleet Maintenance 2,422,508 2,537,870 2,529,936 2,522,953 0.28%
Washbay Facility 50,496 109,595 109,595 109,595 0.00%
Total 2,473,004 2,647,465 2,639,531 2,632,548 0.26%
Sources of Funds:
General Fund Subsidy 58,396 $ 72,893 $21,466 $ 30,976 44.30%
Fleet Maintenance Revenues 2,414,608 2,551,572 2,618,065 2,601,572 0.63%
Community Enhancement Fund 20,000 -100.00%
Capital Lease Proceeds 23,000 N/A
Total 2,473,004 $ 2,647,465 $2,659,531 $ 2,632,548 1.0 1
Full-time Employees (FTEs) 12.10 12.10 13.10 13.10
Section III, Page H-1
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel:
61101 Regular Full-time Salaries 566,330 620,909 $620,909 657,438 5.88%
61151 Overtime Wages 18,139 6,000 6,000 6,000 0.00%
61201 Automobile Allowance 300 360 360 360 0.00%
61301 FT Pension 62,296 68,778 68,778 59,169 13.97%
61303 Wellness 5,989 5,785 5,785 100.00%
61304 Employee Assistance Program 278 302 302 314 3.97%
61401 FICA/Medicare 8,548 9,158 9,158 9,625 5.10%
61501 Group Health and Life Insurance 165,239 153,751 153,751 120,582 21.57%
61505 Long-term Disability Insurance 5,299 6,043 6,043 6,339 4.90%
61506 Short-term Disability Insurance 2,473 2,790 2,790 2,931 5.05%
61507 Dental Insurance 8,638 11,340 11,340 11,790 3.97%
61509 Worker's Compensation 10,588 10,964 10,964 11,610 5.89%
61510 Unemployment Insurance 1,169 1,263 1,263 1,991 57.64%
61000 Total Personnel 855,286 897,443 897,443 888,149 1.04%
Commodities:
62401 Gasoline 4,548 9,122 9,122 9,122 0.00%
62404 Stock Parts 713,646 834,144 834,144 834,144 0.00%
62405 Nonstock Parts 4,000 4,000 4,000 0.00%
62802 Food and Beverages 336 530 530 530 0.00%
62805 Clothing and Uniforms 700 700 770 10.00%
62807 Consumable Tools/Small Equipment 12,708 19,000 19,000 19,000 0.00%
62809 Medical Supplies and 1st Aid 994 1,180 1,180 1,180 0.00%
62899 Other Miscellaneous Operating Supplies 42,357 42,100 42,100 42,100 0.00%
62999 Office Supplies and Materials 834 2,500 2,500 2,500 0.00%
62000 Total Commodities 775,423 913,276 913,276 913,346 0.01%
Contract Services:
63505 R&M - Vehicles 182,508 77,885 77,885 77,885 0.00%
63506 R&M - Radios and Communications Equipment 3,250 3,250 3,250 1,000 69.23%
63507 R&M - Machinery and Equipment 25,744 21,100 21,100 21,100 0.00%
63549 R&M - Other Specialized Equipment 4,227 12,000 12,000 12,000 0.00%
63551 Laundry and Cleaning Services 11,353 12,450 12,450 13,695 10.00%
63599 Other Maintenance Services 14,510 17,200 17,200 17,200 0.00%
63999 Other Contract Services 16,122 22,413 22,413 22,413 0.00%
63000 Total Contract Services 257,714 166,298 166,298 165,293 0.60%
Section III, Page H-2
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or
Prev. Amend.
Account Actual Budget
Number Account Description 2008 2009
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64201 Telephone
64202 Gas
64203 Electric
64204 Water & Sanitation
64205 Trash Collection & Recycling
64206 Cellular & Paging
64301 Postage and Delivery
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64905 Insurance Premiums
64000 Total Other Operating Costs
Debt Service:
65101 Bond Principal
65102 Bond Interest
65201 Capital Lease Payments - Principal
65202 Capital Lease Payments - Interest
65000 Total Debt Service
Capital Outlay:
66402 Computers and Peripherals
66499 Other Machinery and Equipment
66000 Total Capital Outlay
60000 Total Expenditures
Final
Revised Proposed
Budget Budget Percent
2009 2010 Change
400 1,300 1,300 1,300 0.00%
700 700 700 0.00%
114 544 544 544 0.00%
18,258 23,700 23,700 23,700 0.00%
18,642 19,700 19,700 19,700 0.00%
3,019 3,723 3,723 3,723 0.00%
4,515 5,722 5,722 5,722 0.00%
795 1,000 1,000 1,000 0.00%
288 500 500 500 0.00%
14,025 8,453 8,453 8,453 0.00%
10,551 5,276 5,276 5,276 0.00%
1,404 1,560 1,560 1,560 0.00%
13,290 17,915 9,981 10,979 10.00%
85,301 90,093 82,159 83,157 1.21%
247,500 258,750 258,750 270,000 4.35%
171,041 160,832 160,832 148,800 7.48%
11,420 NA
1,758 13,178 13,178 13,178 0.00%
431,719 432,760 432,760 431,978 0.18%
2,200 NA
17,065 38,000 38,000 38,830 2.18%
17,065 38,000 38,000 41,030 7.97%
2,422,508 $ 2,537,870 $ 2,529,936 $ 2,522,953 -0.28%
Section III, Page H-3
Town of Avon
Detailed Budget Requests
2010
Department: Transportation
Program: Fleet Maintenance
Account 2010
Number Account Name Budget Justification
61151 Overtime 6,000 Overtime Requirements 6,000
62401 Gasoline 9,122 Fleet Maintenance Vehicles 9,122
Replacement Parts: TOA Vehicles and
62404 Stock Parts 834,144 Equipment and 12 Third Party Agencies 834,144
Replacement Parts: TOA Vehicles and
62405 Non Stock Parts 4,000 Equipment and 12 Third Party Agencies 4,000
62802 Food and Beverage 530 Meetings, Coffee for Shop 530
11 Pairs of Insulated Coveralls
62805 Clothing and Uniforms 770 Gloves and Jackets 770
62807 Consumable Tools 19,000 Broken Tool Replacements for Mechanics 19,000
62809 Medical and First Aid Supplies 1,180 Shop First Aid Kit Supplies 1,180
62899 Other Miscellaneous Operating Supplies 42,100 Shop Supplies, Repair Related Hardware 42,100
62999 Office Supplies and Materials 2,500 Copier and Fax Paper, Misc Office Supplies 2,500
62000 Total Commodities 913,346
Body and Paint 66,385
Glass Replacement 3,500
Radiator 2,000
Brakes 1,000
63505 R&M - Vehicles 77,885 Towing 5,000
63506 R&M - Radio and Communications Equip 1,000 Radio Service Contract 1,000
General Repair 4,853
Towing 5,454
Paint and Body 2,586
Engine 5,754
63507 R&M - Machinery and Equipment 21,100 Other 2,453
Pressure Washer Repair and Shop
63549 R&M - Other Specialized Equipment 12,000 Equipment Repair 12,000
63551 Laundry and Cleaning Services 13,695 Uniform and Shop Towel Service 13,695
Window Replacement - Front Office 2,800
Tire Disposal 4,900
Safety Kleen Parts Washer Service
Every 3 Mos. for 1 Machine x 6 machines
Plus $1,620 for Cabinet 8,125
63599 Other Maintenance Services 20,000 Waste Oil Removal and Filter Removal 4,175
Section III, Page H-4
Town of Avon
Detailed Budget Requests
2010
Department: Transportation
Program: Fleet Maintenance
Account 2010
Number Account Name Budget Justification
Snap on Modic Upgrades 1,000
Allison Software Subscription 1,500
State Hazard Waste Generator License 1,000
GM Teck II Software Subscription 2,000
Copier Maintenance Contract 288
CCG Software Support 4,120
Welding Services 5,365
Cummins Insight Updates 3,000
All Data System 1,800
63999 Other Contract Services 22,413 Drinking Water Service 2,340
63000 Total Contract Services 168,093
ASE Certification
64101 Travel, Training and Conference 1,300 Brake Inspector Certification 1,300
64102 Dues, Licenses and Memberships 700 RMFMA 700
64201 Telephone 544 Maintenance Shop Fax/Fire Alarm 544
64202 Gas 23,700 Natural Gas Cost for Shop Bldg & Wash Bay 23,700
64203 Electric 19,700 Operating Cost for Shop and Wash Bay 19,700
64204 Water & Sanitation 3,723 Shop Building 3,723
64205 Trash Collection and Recycling 5,722 50% Fleet Maint Facility Dumpster & Fuel Islan 5,722
64206 Cellular and Paging 1,000 Cell Phone and Pager Charges 1,000
64301 Postage & Delivery 500 Parts and Supplies 500
64401 Fleet Maintenance Charges 8,453 Annual Fleet Maintenance Charges 8,453
64402 Equipment Replacement Charges 5,276 Annual Equipment Rental Charges 5,276
64403 Wash Bay Charges 1,560 Annual Washbay Charges 1,560
64905 Insurance Premiums 10,979 Shop Building 10,979
64000 Total Other Operating Costs 83,157
65101 Bond Principal 270,000 1998 COP Payment ($360,000 X 75%) 270,000
65102 Bond Interest 148,800 1998 COP Payment ($198,400 X 75%) 148,800
2006 Master Lease - Service Truck 8,983
65201 Capital Lease Payments 13,178 2005 Master Lease - Lift 4,195
65000 Total Capital Leases 431,978
Section III, Page H-5
Town of Avon
Detailed Budget Requests
2010
Department: Transportation
Program: Fleet Maintenance
Account 2010
Number Account Name Budget Justification
66402 Computers and Peripherals 2,200 Desktop Replacements: Dan & Penny 2,200
Tubing Bender 9,330
Floor Seeper 8,000
66499 Other Machinery and Equipment 41,030 Alignment Lift 21,500
66000 Total Capital Outlay 43,230
Section III, Page H-6
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Washbay #435
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61301 FT Pension
61302 PTS Pension
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63501 R&M - Buildings and Facilities
63549 R&M - Other Specialized Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64204 Water & Sanitation
64000 Total Other Operating Costs
Original or
Prev. Amend.
Actual Budget
2008 2009
Final
Revised Proposed
Budget Budget
2009 2010
Percent
Change
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
7,419 17,375 17,375 17,375 0.00%
7,419 17,375 17,375 17,375 0.00%
2,325 12,200 12,200 12,200 0.00%
13,378 15,120 15,120 15,120 0.00%
9,600 17,900 17,900 17,900 0.00%
25,303 45,220 45,220 45,220 0.00%
445
17,329
600
46,400
600
46,400
600
46,400
0.00%
0.00%
17,774 47,000 47,000 47,000 0.00%
60000 Total Expenditures $ 50,496 $ 109,595 $ 109,595 $ 109,595 0.00%
Section III, Page H-7
Town of Avon
Detailed Budget Requests
2010
Department: Transportation
Program: Wash Bay
Account 2010
Number Account Name Budget Justification
62899 Other Miscellaneous Operating Supplies 17,375 Soap and Other Miscellaneous Chemicals 17,375
62000 Total Commodities 17,375
Entrance Door and Miscellaneous
63501 R&M - Buildings and Facilities 12,200 Building Repairs 12,200
63549 R&M - Other Specialized Equipment 15,120 Wash Equipment, Air Compressor, Pumps 15,120
Wash Equipment, Inspections, Sand Trap
63999 Other Contract Services 17,900 Maintenance 17,900
63000 Total Contract Services 45,220
64201 Telephone 600 Modem for Washbay 600
64204 Water & Sanitation 46,400 Water for Wash Facility 46,400
64000 Total Other Operating Costs 47,000
Section III, Page H-8
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Town of Avon
Departmental Budget Summary by Program
2010 Annual Budget
Recreation Department
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2008 2009 2009 2010 Change
Personnel 1,700,937 1,646,760 1,602,390 1,668,409 4.12%
Commodities 138,234 162,227 164,107 172,456 5.09%
Contract Services 274,252 259,635 299,060 320,637 7.21%
Other Operating Costs 446,783 447,922 440,443 416,549 5.42%
Debt Service NA
Capital Outlay 19,573 3,100 4,199 1,000 76.18%
Total $ 2,579,779 $ 2,519,644 $ 2,510,199 $ 2,579,051 2.74%
Department Budget by Program:
Special Events 305,843 $350,285 $359,526 $356,796 0.76%
Administration 382,372 368,610 367,834 376,844 2.45%
Adult Programs 41,075 35,309 33,982 36,196 6.52%
Aquatics 456,622 430,796 442,316 438,227 0.92%
Child Care 39,125 54,571 49,415 53,843 8.96%
Fitness 131,752 126,707 118,961 122,935 3.34%
Front Desk 227,755 258,651 223,651 257,700 15.22%
Maintenance 795,462 717,496 733,220 750,169 2.31%
Youth Programs 156,477 124,525 135,319 129,100 4.60%
Cabin 43,296 52,694 45,975 57,241 24.50%
Total 2,579,779 $2,519,644 $2,510,199 $2,579,051 2.74%
Sources of Funds:
Direct Program Revenues:
Admission Fees 942,252 $920,000 $900,000 $900,000 0.00%
Program Fees 40,951 42,860 42,860 42,182 1.58%
Rentals 4,265 4,620 2,000 2,000 0.00%
Merchandise Sales 15,118 21,884 12,000 13,000 8.33%
Childcare 9,835 10,000 9,000 9,000 0.00%
Rec Center Services 18,646 20,000 15,000 18,000 20.00%
Fitness Program Revenues 29,747 33,029 30,000 30,000 0.00%
Locker Rental 398 300 NA
Adult Program Revenues 14,825 16,685 10,000 12,441 24.41%
Cabin Equipment Rentals 35,173 35,675 30,000 30,000 0.00%
Athletic Field Rentals 4,340 3,760 6,700 6,700 0.00%
Cabin Concessions 6,681 6,579 5,500 5,500 0.00%
Youth Program Revenues 180,213 154,101 144,454 144,454 0.00%
Sponsorships 91,250 60,000 63,000 63,000 0.00%
Event Fees 14,893 16,000 19,000 19,000 0.00%
1,408,587 1,345,493 1,289,514 1,295,277 0.45%
Brightstart Grant 6,628 3,479 3,149 9.49%
Eagle County - Ironkids Contribution 10,000 10,000 100.00%
Community Enhancement Fund - Ironkids 30,000 20,000 33.33%
General Fund Subsidy 1,408,587 1,328,865 1,246,035 1,272,128 2.09%
Total $ 2,817,174 $ 2,690,986 $ 2,579,028 $ 2,590,554 0.45%
Full-time Employees (FTEs) 18.00 19.00 16.00 16.00
Section III, Page 1-2
RECREATION
RECREATION
SERVICE PROVIDED BY RECREATION
The Recreation Department provides services in the following areas: Administration,
Special Events, Adult Programs & Fitness, Aquatics, Youth Programs, Front Desk
Management, Cabin Rentals and Maintenance.
The Mission of the Avon Recreation Department is to bring the community together through
comprehensive recreation programs and services. The Department values are as follows:
Safety: is our first priority. Superior programming: is the foundation of our organization.
Accountability: we answer to each other and the public. Superior Customer Service: we
strive to exceed our customer's expectations.
ADMINISTRATION provides the administrative support for 16 full-time and 100 plus, part-
time employees of the Recreation Department. Personnel management, financial reporting
and controls, contract negotiations and the development and implementation of operating
guidelines are a function of this division. The administration division also oversees all
program development and implementation, brochure production and distribution, marketing
and budgeting strategies for the Department.
SPECIAL EVENTS division oversees the implementation of the Recreation Department's
special event program and marketing program for the Avon Recreation Department. 2009
events include: Pond Hockey Tournament, Egg Hunt, BMHS Project Graduation, Father's
Day Fishing Derby, Doggy Dash, Lacrosse Shoot-Out, Camp 911, Salute To The USA,
Thunderbird Arts Festival, Triple Bypass Bicycle Tour, Bec Tri, Angels in Action, Avon
Antique Show, American Crown Circus, Xterra Triathlon, Avon's Lakeside Cinema, Dunk-n-
Dash Series, TransRockies Run, Healthy Home Tour, IronKids, Vail Valley Soccer
Invitational Tournament, Fall Fun Night, Teen Nights, and Icing on the Lake.
ADULT PROGRAMS AND FITNESS division offers the following aerobic/fitness programs:
personal training, fitness assessments, fitness orientations, yoga, outdoor boot camp, winter
sports conditioning, spin classes, Zumba, Impact!, triathlon training, ballroom dance, core
conditioning, and tai chi. Adult leagues offered are sand volleyball, indoor volleyball, flag
football, broomball, inner tube water polo, indoor basketball league, kickball, and sports
classes. Drop-in programs offer basketball, volleyball and ultimate frisbee. The fitness floor
offers new Precor cardio equipment with built in televisions, Expresso Bikes, Paramount
resistance machines and a free weight area.
YOUTH PROGRAMS division provides a large variety of sports, educational and recreational
activities for any age's infants through teenagers. Opportunities include: junior soccer,
basketball, children's tennis, summer day camp, munch bunch, Tackle Football League,
Volleyball, Little Wizards, Chess Club, Avon adventure trips, safe sitter class, school's out,
and a five day a week after school program for three schools. Every Wednesday is a half day
Swim & Gym Program. A few wonderful additions to our youth programs are an Art program
and the American National Bank sports camp.
AQUATICS division provides the community with a wide variety of water aquatic activities in
a 15,000 square foot indoor environment. Holding over 179,000 gallons of water, Avon's four
pools offer programming for people of all ages and abilities including group swim lessons,
private swim lessons, school group lessons, lifeguard training class, water safety instructor
Section III, Page 1-3
RECREATION
course, swim team, kayak classes, open kayak, scuba class, water aerobics classes,beginning diving classes and public safety classes.
FRONT DESK division serves as the registration and check in area for the Avon Recreation
Department. The primary services performed by this division are daily admissions to the
recreation center, pass and punch card sales, and program registration. The front desk
serves as the focal point for information dissemination to customers as well as personnel.Lost and found, resale, towel and locker rental, problem resolution, switchboard operationsandfirstaidareallservicesprovidedbythisdivision.
CABIN division serves as the central headquarters for the majority of recreational activities
that occur in Avon during the summer and winter. The primary services performed by this
division are daily boat rentals, ice skate rentals and selling concessions.
MAINTENANCE Division provides the technical and custodial support for the entire
Recreation Department and 40,000 square foot recreation center. The primary functions of
the maintenance program include in house custodial service, asset management,purchasing, stocking and installation of parts and supplies for the recreation center. Other
services provided are construction project management, electrical, plumbing, mechanical
and specialized pool equipment and building structure maintenance. This division is the gluethatholdstherecreationcentertogetherandkeepsitfunctioningandlookinggood.
SIGNIFICANT BUDGET ISSUES
Assist HR with transfer of FT maintenance and custodial staff to the new facilities
division.
Coordinate implementation of budgeted energy efficient projects i.e. switch out of
halide lighting to LED's in Aquatics and Fitness Areas of ARC.
Facilitate construction of heat recovery system with Engineering Department staff.
Identify and address maintenance issues that are a result of aging and outdated
systems in ARC (i.e. Roof, fire Alarm, flooring, and electrical control panels).
Maintain same service level with frozen positions furloughs, and status quo budgetsinplace. Encourage innovation and a mindset of doing more with less.
Integrate recreation programming that is compatible with components of NottinghamParkMasterPlan (i.e. stage / amphitheatre).
Develop strategy that responds to community's desire for additional special events
given space and economic constraints.
Consider remodel of childcare and staff offices to accommodate a physical therapyrentalprogramthroughaprivate/public partnership.
Individual division goals and accomplishments for the Recreation Department are attached to
the end of this report.
ACCOMPLISHMENTS
Special Events
Increased event participation/awareness through additional marketing dollars
budgeted in 2009
Raised $54,000 in sponsorship monies and $40,000 in grant funds
Recovered 50% of the costs for the "Salute to the USA"
Section III, Page 1-4
RECREATION
Created an "after action report" for turn-key events to provide more feedback on the
impact of special events
Created cover memo to provide more information to Dept. Heads and others on
special event applications
Created a sales video for 2010 selling season
Created more event awareness through increased identification on Town web sites
and furthered the electronic distribution of press releases
Acquired IronKids
Developed two new sponsorship packages which brought in $3,500 in revenue
Administration
Reduced overall expenses to keep cost recovery rate in 50% range.
Participated in town-wide safety committee and offered in-house training on
Customer Service, Emergency Procedures, ADA, First Aid, CPR, and AED.
Facilitated one day per month furlough program for all FT employees and also utilized
and trained FT employees from other departments in a job sharing program.
Updated employee manuals, new employee checklists, job descriptions, and F drive.
Worked with Engineering Department to identify and repair moisture leaks in Aquatics
area.
Repaired structural integrity of large water slide.
Worked with Engineering Department to design a stage in Harry A. Nottingham Park.
ADULT PROGRAMS
Effectively trained new employees in expectations of the division.
Continued relationships with Vail Resorts and aggressively recruited TOA
employees.
Increased participation through increased marketing efforts.
Increased participation in ultimate frisbee drop-in night.
Added a Saturday adult tournament series.
Aquatics
Increased swim team from 35 kids to 75 kids
Experienced no major accidents or incidents due to proactive guarding and training
Instituted our division goals and expectations pathway to success
Created a mid day duties list to maintain pool area maintenance and cleanliness
Staffed a pool coordinator on duty throughout the day every day of the week.
Increased revenues from previous year
Created a Wednesday afternoon swim lesson program to enhance revenues.
Created a Friday afternoon lesson program to enhance revenues.
Instituted a four week rather than five week swim lesson structure to allow for more
lessons throughout the year, thus increasing revenues.
Childcare
Re-certified all childcare staff in First Aid and CPR.
Established communication plan for parents with children with food allergies.
Coordinated babysitting hours with fitness schedule and Lakeside Cinema "date
nights".
Utilized childcare space for summer camp support during off hours.
Deeply investigated an option to use childcare space as a rental to the private sector
in an effort to increase revenues.
Section III, Page 1-5
RECREATION
Fitness
Opened new "Spin studio" and scheduled 8 hours of classes per week
Increased revenue in the fitness department
Fresh paint throughout the fitness area
Added 400 sq ft. of new stretching space
Added six (6) new Precor exercise bikes and four (4) new Express bikes
Upgraded the sound system in the aerobics studio
Front Desk and Cabin
Kept Rec Trac and the Finance System in balance.
Received 90% customer service rating through the Vail Valley Partnership's Platinum
Service Program. Awarded Platinum Service Provider Award for '08/'09 season.
Maintained the Front Desk as a support center for Program and Aquatics staff.
Purchased new dryers and began washing all fitness and pool towels in house which
will save approximately $5,000 annually.
Established a system for an automatic monthly billing option for passes using ACH
billing.
Established the Cabin and Cabin Supervisor as a largely self-sustaining program.
Increased our "greenness" by using biodegradable corn coffee cups instead of
Styrofoam and biodegradable corn ID cards instead of PVC cards.
Expanded the Recreation Center's recycling program with bins in the fitness area, as
well as in the lobby.
Used new flat screen TV in lobby to promote special events, programs, and
Recreation Center news to patrons sitting in the lobby.
MAINTENANCE
Replacement of multiple pumps/motors for pool circulation and features activation.
Replacement of 36 valves for filtration efficiency and pool level control in mechanical
room.
Facilitation of interior painting of Rec. center through the internal help from TOA
program.
Installed new motor/pump along with new electrical supply for Jacuzzi compliance.
Brought the HVAC heat recovery loop and de-humidification system for pool area
back online.
The removal of locker room partitions and toilets for the installation of new slip
resistant flooring in locker rooms and pool corridors.
Clean up and organization of basement.
Remodel of laundry area.
Put together a working shop area as well as custodial supply storage.
Repair of all indirect ceiling lighting in pool area.
Repair of air circulation system in basement.
Repair of chemical feed stations in mechanical area for pools.
Installation of drinking fountain in spin room.
Replacement of drinking fountains in cardio area.
Set up an inventory of light bulbs for facility.
Improved process for recycling in recreation center.
Made repair to bubble bed in lap pool.
The creation of employee manual for maintenance group.
Create a daily and weekly checklist for all Paramount equipment.
Section III, Page 1-6
RECREATION
Made necessary repairs and maintenance to Domestic water system as well as
properly insulating piping to improve efficiency.
Installed ADA compliant safety railings into designated areas within the pool area.
Youth Programs
Full time staff instructed soccer, day camp, basketball, After School, volleyball, chess
club, and Little Wizards to decrease expenses.
Worked closer with social services to allow more day camp scholarships.
Ran a very successful and profitable After School program for three schools.
Tutor train tutoring offered to summer day campers with no cost to the parents.
Time 2 Sign sign language offered to summer day campers with no cost to the
parents.
Fitness program offered to summer day campers with no cost to the parents.
Re-organized the summer camp daily schedule to create more activities promoting
education, fitness and nutrition.
Secured Brightstart grant from Eagle County which allowed for the purchase of a new
computer, gymnastics mats, Spanish learning program, nutritional snacks, youth
yoga, swim instruction, and an art program without increasing our cost to the parents.
2010 GOALS
Special Events
Continue to foster creative promotions/marketing for the Recreation Center
programs/facility.
Continue to foster marketing relationships for the Recreation Center with local
publications, businesses and initiatives.
Develop new sales packages which incorporate sponsor identification through out our
youth and adult programs
Continue to increase awareness of recycling at all special events
Research ideas to have a marketing/sponsorship analysis to be performed on Salute
Re-evaluate sponsorship packages and sales elements for events
Increase staffing to enable us to attract large turn-key events with the development of
Main Street.
Increase travel to allow Supervisor to visit other special event venues and promoters
to solicit new events business, i.e. Buskerfest, Lumberjack or Strongman events,
triathlons and other sporting events, cultural events to include arts, food, wine, etc.
Pursue new programming ideas for potential stage / amphitheatre in Harry A.
Nottingham Park.
Administration
Continue discussions with VRD and WECMRD to establish "valley wide youth sports
coalition" and cooperative programming.
Establish scholarship program to provide recreational opportunities to economically
challenged families.
Enhance revenue through creative programming ideas identified by internal user
survey.
Maintain competitive wages for both full and part-time employees to enhance staff
recruitment and retention.
Hire full-time special events assistant to allow for growth in this division.
Section III, Page 1-7
RECREATION
Facilitate conflict resolution/teambuilding/effective communication thru weekly staff
meetings.
Work to improve relations with all other Town departments via face to face meetings.
Set high standards to enforce green initiatives and thinking.
Provide training and opportunities for discussion on how the recreation department
can help to improve Avon's sense of community.
Create status report on part-time employees hire dates, pay rates and positions.
Adult Programs
Continue to seek out and aggressively implement fresh new and or updated
programs.
Look closely at our current offerings and decipher why some programs are not
successful, then make appropriate changes for success.
Exceed revenue projections.
Offer more one day tournaments to accommodate valley locals as well as tourists.
Gain enough participation to have all leagues offering run.
Obtain sponsorship to support Saturday adult tournament series.
Continue to work closer with Vail Resorts to enhance marketing efforts
Add a Flag football league.
Aquatics
Train staff in Blood Borne Pathogens
Focus on customer service training with lifeguard staff.
Keep full-time challenged and excited about the work environment.
Increase revenues through aggressive, timely marketing.
Increase stock of maintenance parts to help quickly mitigate pool maintenance
issues.
Increase scope of work and knowledge of pool coordinator staff
Keep all staff current on certifications.
Keep an accurate inventory off all aquatics supplies.
Increase revenues
Create unique, fun programs for teenagers
Work with, and train new maintenance supervisor and building tech to understand
pool systems and water balance
Childcare
Increase attendance at quarterly staff meetings via incentives.
Complete employee checklists on all new hires.
Seek additional ways to utilize childcare space during down time.
Implement computerized tracking system for childcare cards via Rec-trac.
Encourage more MOD interaction with childcare employees.
Fitness
Diversify yoga program
Develop a "men's group fitness" class
Develop a "treadmill trekking" program
Keep all instructors current on all certifications
Budget for a part-time fitness attendant or develop position on a volunteer basis
Research new fitness floor products with goal of installation in 2010
Upgrade spin bikes, freedom trainer, ab crunch and roman chair
Promote and further educate our personal trainers to grow this area of revenue
Section III, Page 1-8
RECREATION
Continue to bring in fresh classes consistent with group fitness industry trends to
further increase revenues
Front Desk and Cabin
Exceed patrons' expectations in both customer service and employee knowledge of
programs and policies. Receive Platinum Service Provider (90%) recognition from
the Vail Valley Partnership.
Provide continuing CPR / First Aid Training to all Front Desk and Cabin employees.
Look at selling fishing licenses in conjunction with the "Fishing is Fun" program as a
source of revenue for the cabin.
Integrate credit card processing into RecTrac to allow patrons to automatically renew
memberships on a credit card, as well as prepare for Web-Based registrations.
Initiate a new numbering / organizational system for POS codes and program
numbers in RecTrac, cleaning up an old system.
Continue to seek out new retail items to increase revenue.
Continue to develop relationships with employers with large employee bases (i.e. Vail
Resorts, Eagle County School District) to increase corporate pass sales.
Maintenance
Develop and implement a preventative maintenance program for all equipment on
property.
Bring our MSDS book up to date.
Work on achieving an inventory of spare pumps/motors etc for facilitation of reduced
down time for our patrons.
Re-organization of filing cabinets and purge old documentation.
Research ideas to bring new features into our pool area.
Be innovative in cost control.
Enhancement of controls on HVAC system to better monitor humidity and air balance
of pool area.
Effective communication within department and throughout facility.
Be pro-active in maintenance needs of facility.
Assist engineering with roof replacement.
Assist with facilitating the construction of the heat recovery system for pool heating.
Facilitate lighting upgrade in pool and fitness area to accomplish green initiative.
Replacement of motor/pump assemblies to accomplish the proper operation of all
pool features in pool area.
Facilitate the necessary repairs/replacement for the electrical Motor Control Center in
the mechanical room for the pool area.
Facilitate the replacement as well as implementation of an inventory system to better
keep our pool creatures in a satisfactory condition.
Gain a better understanding of the building automation system and implement a pro-
active solution to problems that are incurred by this system.
Continue to upgrade our drinking fountains throughout the facility.
Facilitate the repair of a spare Steam boiler in mechanical room to run separate from
our building automation system for manual operation.
Creatively enhance the look of our Cardio area by building a new Electrical
Distribution/Cable TV system for equipment.
Youth Programs
Keep day camp numbers at capacity.
Continue to run our After School program at capacity
Section III, Page 1-9
RECREATION
Have enough registration to have all sport/league offering run at or near capacity.
Increase revenues.
Look closely at community needs to meet demands
Add youth sports camp for young children and continue to grow.
Seek conferences and training to ensure our programs and staff are up to date.
Add a Fencing program.
Continue to try and obtain grants to improve the quality of our programs while
keeping the cost to a minimum to the parents.
FUTURE OUTLOOK
The Recreation Department is committed to providing an improved level of service in 2010.
Ideas for increasing revenues are continually being explored and implemented by recreation
staff. The department is constantly looking for ways to operate more efficiently and enhance
program offerings. Responding to the impacts of a slow economy will be a high priority for
the Recreation Department over the next several years. Transitioning maintenance/custodial
staff into the new facilities division will take place over the next two years. Current national
issues such as green initiatives, demographic shifts, hyper-connectivity, and encouragingwellnesswillbeconsideredapriorityandwillbeincorporatedintoourprogramming.
Section III, Page 1-10
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61159 Other Wages
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2008 2009 2009
Proposed
Budget
2010
Percent
Change
61000 Total Personnel
44,121 $45,607 $45,607 $45,426 0.40%
9,450 5,217 14,458 18,960 31.14%
290 300 NA
25,362 47,204 47,204 48,590 2.94%
4,473 5,000 5,000 3,750 25.00%
6,103 3,907 3,907 4,088 4.63%
501 196 196 663 238.27%
347 375 375 100.00%
36 18 18 18 0.00%
1,224 1,593 1,593 983 38.29%
21,789 7,910 7,910 6,935 12.33%
722 418 418 418 0.00%
207 206 206 199 3.40%
1,093 675 675 675 0.00%
892 384 384 464 20.83%
167 219 219 347 58.45%
116,777 118,929 128,170 131,816 2.84%
Commodities:
62302 Special Event Materials and Supplies 6,530 8,000 8,000 9,080 13.50%
62801 Gifts and Awards 4,727 3,500 3,500 3,500 0.00%
62802 Food and Beverages 5,598 8,400 8,400 7,400 11.90%
62902 Audio and Visual Supplies 600 500 500 1,000 100.00%
62000 Total Commodities 17,455 20,400 20,400 20,980 2.84%
Contract Services:
63199 Other Professional Services 102,666 111,676 111,676 117,500 5.22%
63203 Printing and Reproduction Services 6,208 9,400 9,400 8,400 10.64%
63303 Photography Services 225 1,000 1,000 1,000 0.00%
63305 Audio/Visual Services 17,565 18,500 18,500 18,500 0.00%
63507 R&M - Machinery and Equipment 19 NA
63606 Rentals - Crowd & Traffic Control Equipment 8,456 9,350 9,350 9,350 0.00%
63607 Rentals - Portable Facilities 5,805 11,140 11,140 11,140 0.00%
63699 Rentals - Other Miscellaneous 3,080 3,700 3,700 3,700 0.00%
63999 Other Contract Services 4,090 4,600 4,600 4,600 0.00%
63000 Total Contract Services 148,114 169,366 169,366 174,190 2.85%
Section III, Page 1-11
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64301 Postage and Delivery Costs
64306 Permit & Licensing Fees
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66403 AudioNisual Equipment
66000 Total Capital Outlay
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
1,000 1,000 1,000 0.00%
275 275 275 0.00%
114 500 500 500 0.00%
66 600 600 600 0.00%
294 800 800 800 0.00%
4,612 2,765 2,765 2,765 0.00%
16,161 31,850 31,850 21,850 31.40%
105 2,300 2,300 2,300 0.00%
21,352 40,090 40,090 30,090 24.94%
1,450 - - - NA
695 1,500 1,500 1,000 -33.33%
2,145 1,500 1,500 1,000 -33.33%
60000 Total Expenditures $ 305,843 $ 350,285 $ 359,526 $ 358,076 -0.40%
Section III, Page 1-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department:Recreation
Program:Special Events
Account 2010
Number Account Name Budget Justification
Special Event Maintenance Workers -
8 hours X 8 employees X $20/hour 1,280
61121 PTS Wages Administrative Assistant -
18,960 40 hours X 52 weeks X $17/hour (50%) 17,680
Public Works/Parks:
Pond Hockey 10,000
Lacrosse -- 8 hours 240
Egg Hunt -- 56 hours 1,680
Salute 17,000
Triple Bypass -- 67 hours 2,010
Thunderbird Artists -- 15 hours 450
Icing on the Lake -- 24 hours 720
Lakeside Cinema 30 hours 900
Circus -- 3 hours 90
Fishing Derby -- 8 hours 240
Family Fun Night -- 10 hours 300
Dunk-n-Dash -- 25 hours 750
Bec Tri -- 48 hours 1,440
Xterra -- 10 hours 300
Healthy Home -- 20 hours 600
Iron Kids -- 264 hours 7,920
Police:
Salute - 93 hours 3,500
61151 Overtime Wages 48,590 Project Graduation -- 12 hours 450
61159 Other Wages 3,750 5% Commission on Sponsorships 3,750
Egg Hunt 3,200
Salute 1,000
Fishing Derby 400
Dunk-n-Dash 500
Icing on the Lake 500
Lakeside Cinema 1,000
Camp 911 100
Teen Night 1,000
Iron Kids 1,080
62302 Special Event Materials & Supplies 9,080 General 300
Egg Hunt Gifts 500
Fishing Derby 500
Dunk-n-Dash 2,000
Icing on the Lake 300
62801 Gifts and Awards 3,500 Staff Incentives 200
Section III, Page 1-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department:Recreation
Program:Special Events
Account 2010
Number Account Name Budget Justification
Egg Hunt 200
Salute 2,500
Fishing Derby 600
Lakeside Cinema 350
Dunk-n-Dash 400
Icing on the Lake 650
Pond Hockey 100
Teen Night 1,500
Iron Kids 1,000
62802 Food and Beverages 7,400 General 100
Teen Night Games and Paddles 500
62902 Audio and Visual Supplies 1,000 Sound Cords, Cover and Parts for PA 500
62000 Total Commodities 20,980
Egg Hunt - Emcee, Decorating 500
Salute - Fireworks 61,000
Performers 20,000
Emcee 200
Guest Officers 17,000
Fire Personnel 500
Beer Garden Security 2,500
Perimeter Security 1,000
Dunk-n-Dash Timing 1,200
Lakeside Cinema 600
Fishing Derby 500
Icing on the Lake 1,000
Iron Kids 9,500
63199 Other Professional Services 117,500 Creative Svcs: Sales Video, Print Creative 2,000
Egg Hunt- Posters 300
Salute - Posters, Signs, New Banners 2,600
Lakeside Cinema 1,500
Fishing Derby 300
Dunk-n-Dash 1,000
Teen Night 300
Iron Kids 2,000
Camp 911 100
63203 Printing and Reproduction Services 8,400 Icing on the Lake 300
63303 Photography Services 1,000 General 1,000
Sound/Light/Stage Services:
Salute 15,000
Lakeside Cinema: Movie Rentals 1,500
63305 Audio/Visual Services 18,500 Backline 2,000
63606 Rentals - Crowd Control 9,350 Fencing, Lighting, Crowd Control - Salute 9,350
Section III, Page 1-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department:Recreation
Program:Special Events
Account 2010
Number Account Name Budget Justification
Salute: Toilets, Dumpsters 8,140
63607 Rentals - Portable Facilities 11,140 Iron Kids: Toilets, Dumpsters 3,000
Egg Hunt - Inflatables 1,500
Salute - Inflatables 1,000
Fall Family Fun Night 1,000
63699 Other Miscellaneous Rentals 3,700 Icing on the Lake - Stantions, etc. 200
Egg Hunt - Petting Zoo, Lodging, Entertain 1,100
Salute - Lodging, Slippery Slope 3,000
63999 Other Contract Services 4,600 Icing on the Lake - Entertainment 500
63000 Total Contract Services 174,190
64101 Travel, Training and Conference 1,000 CPRA, Sales Seminars, etc. 1,000
64102 Dues, Licenses and Memberships 275 CFEA 275
64103 Mileage Reimbursement 500 Staff Mileage Reimbursement 500
64301 Postage and Delivery 600 Postage for Mailings 600
64306 Permit and Licensing Fees 800 ASCAP, SESAC, BMI 800
64402 Equipment Replacement Charges 2,765 2,765
Egg Hunt 1,500
Salute 6,000
Fishing Derby 1,200
Dunk-n-Dash 2,500
Lakeside Cinema 3,500
Teen Night 1,000
Iron Kids 5,000
Icing on the Lake 1,000
64901 Advertising and Legal Notices 21,850 General 150
Salute 1,900
64905 Insurance Premiums 2,300 Volunteers 400
64000 Total Other Operating Costs 30,090
66403 Audio/Visual Equipment 1,000 10 X 20 Tent Canopy 1,000
66000 Total Capital Outlay 1,000
Section III, Page 1-15
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61201 Automobile Allowance
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
200,226 $204,078 $204,078 $210,723 3.26%
7,335 3,937 10,640 17,680 66.17%
290 579 579 299 48.36%
3,000 3,600 3,600 3,600 0.00%
22,025 19,068 19,068 18,965 0.54%
289 169 169 663 292.31%
1,259 1,075 1,075 100.00%
56 60 60 60 0.00%
1,384 1,436 1,436 1,623 13.02%
32,840 27,973 27,973 23,360 16.49%
1,269 1,393 1,393 1,387 0.43%
816 901 901 902 0.11%
1,733 2,250 2,250 2,250 0.00%
876 1,547 1,547 1,549 0.13%
416 437 437 697 59.50%
273,814 268,503 275,206 283,758 3.11%
Commodities:
62401 Gasoline 3,304 2,500 2,500 2,500 0.00%
62802 Food and Beverages 500 1,000 1,000 1,000 0.00%
62899 Other Miscellaneous Operating Supplies 1,541 1,700 1,700 1,700 0.00%
62901 Duplicating Supplies 1,171 1,000 1,000 1,000 0.00%
62903 Data Processing Supplies 592 1,000 1,000 1,000 0.00%
62999 Office Supplies and Materials 1,442 1,500 1,500 1,500 0.00%
62000 Total Commodities 8,550 8,700 8,700 8,700 0.00%
Contract Services:
63199 Other Professional Services 505 500 500 500 0.00%
63203 Printing and Reproduction Services 15,780 11,400 11,400 11,400 0.00%
63304 Computer Services 3,411 3,800 3,800 3,060 19.47%
63504 R&M - Office Equipment 672 700 700 700 0.00%
63603 Rentals - Office Equipment 5,026 5,026 5,026 5,026 0.00%
63999 Other Contract Services 1,217 2,000 2,000 2,000 0.00%
63000 Total Contract Services 26,611 23,426 23,426 22,686 -3.16%
Section III, Page 1-16
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Services
64308 Sales Tax
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
1,052 1,500 1,500 1,500 0.00%
135 450 450 450 0.00%
107 100 100 100 0.00%
3,332 4,000 4,000 4,000 0.00%
1,854 2,480 2,480 2,480 0.00%
467 500 500 500 0.00%
927 900 900 900 0.00%
2,784 3,945 3,945 3,945 0.00%
8,143 4,148 4,148 4,148 0.00%
1,644 1,560 1,560 1,560 0.00%
29,498 29,088 29,088 29,103 0.05%
15,248 19,310 11,831 13,014 10.00%
65,191 67,981 60,502 61,700 1.98%
4,650 - NA
3,556 - NA
8,206 NA
382,372 $ 368,610 $ 367,834 $ 376,844 2.45%
Section III, Page 1-17
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Administration
Account 2010
Number Account Name Budget Justification
61121 PTS Wages Administrative Assistant:
17,680 40 hours X 52 weeks X $17/hour (50%) 17,680
61122 PTS Bonuses 299 1 X $599 (50%) 299
62401 Gasoline 2,500 Fuel Charges for Department 2,500
Coffee for Patrons 500
62802 Food and Beverages 1,000 Incentives for Staff 500
62899 Other Miscellaneous Operating Supplies 1,700 Batteries, Film Development, BBQ 1,700
62901 Duplicating Supplies 1,000 Copy Paper, Copier Toner 1,000
62903 Data Processing Supplies 1,000 Printer Toner, Print Cartridges 1,000
62999 Office Supplies and Materials 1,500 All Office Supplies 1,500
62000 Total Commodities 8,700
63199 Other Professional Services 500 Translation Services 500
63203 Printing and Reproduction Services 11,400 Recreation Brochure $2,850 X 4 11,400
Annual Software Maint Agreement
63304 Computer Services and Support 3,060 Rec Trac & Camera Support 3,060
63504 R&M - Office Equipment and Computers 700 Xerox Copier Print Charges 700
63603 Rentals - Office Equipment 5,026 Xerox Copier $418.84 x 12 5,026
63999 Other Contract Services 2,000 Design Work 2,000
63000 Total Contract Services 22,686
CPRA Annual Conference 375
Supervisor Training 375
Training Facilitators for Customer Svc, ADA, 375
64101 Travel, Training and Conference 1,500 Bloodborne Pathogens, etc 375
64102 Dues, Licenses and Memberships 450 CPRA 6 X $75 450
64103 Mileage Reimbursement 100 Mileage 100
64201 Telephone & Long-distance 4,000 Monthly Service 4,000
6420 Cellular and Paging 2,480 Monthly Cellular Service 2,480
Section III, Page 1-18
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Administration
Account 2010
Number Account Name Budget Justification
64301 Postage and Delivery 500 Postage of Mail, UPS, Fed Ex 500
64308 Sales Tax 900 Quarterly Sales Tax 4 X $225 900
64401 Fleet Maintenance Charges 3,945 Annual Fleet Maintenance Charges 3,945
64402 Equipment Replacement Charges 4,148 Annual Equipment Rental Charges 4,148
64403 Washbay Charges 1,560 Annual Washbay Charges 1,560
Early Childhood 45
Battle Mountain 120
Peaks Magazine 4,000
Official Visitors Guide 2,000
EveryScape 2,700
KZYR 2,800
KVBA-TV8 Annual Contract 2,750
Parent Guide 4,788
What To Do Vail/BC Winter/Summer 2,750
Rodeo 550
White Water Park 2,000
64901 Advertising and Legal Notices 29,103 Vail Daily - Print 4,600
64905 Insurance Premiums 13,014 Insurance Premium 13,014
64000 Total Other Operating Costs 61,700
Section III, Page 1-19
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Adult Programs #515
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62802 Food and Beverages
62805 Clothing and Uniforms
62000 Total Commodities
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
16,011 $11,258 $11,258 $13,047 15.89%
15,098 13,560 12,233 11,556 5.53%
579 579 599 3.45%
47 579 579 599 3.45%
1,761 906 906 1,174 29.58%
566 530 530 456 13.96%
71 50 50 100.00%
9 6 6 6 0.00%
461 407 407 381 6.39%
3,430 2,511 2,511 2,303 8.28%
163 132 132 134 1.52%
73 57 57 58 1.75%
250 225 225 225 0.00%
238 194 194 181 6.70%
62 55 55 77 40.00%
38,240 31,049 29,722 30,796 3.61%
1,439 1,900 1,900 2,100 10.53%
220 400 400 1,400 250.00%
1,050 1,000 1,000 1,600 60.00%
2,709 3,300 3,300 5,100 54.55%
126 885 885 225 74.58%
75 75 75 0.00%
126 960 960 300 68.75%
41,075 $ 35,309 $33,982 $36,196 6.52%
Section III, Page 1-20
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Adult Programs
Account 2010
Number Account Name Budget Justification
Program Instructors= 129 hrs X $15.00 1,935
Program Referees= 197 hrs X $18.00 3,546
61121 PTS Wages 11,556 Program Instructors= $8,100 X 75% 6,075
61122 PTS Bonuses 599 1 X $599 599
61202 Ski Pass 599 1 X $599 599
Broomball - 170
Tournament Series 250
Martial Arts 170
Kickball 170
Water Polo 170
Basketball 170
62301 General Program Supplies 2,100 Volleyball Net and Posts 1,000
Kickball, Broombll, Volleyball, Water Polo 400
62802 Food and Beverages 1,400 Young Adult Night 1,000
Indoor Volleyball, Sand Volleyball, Kickball
62805 Clothing and Uniforms 1,600 Basketball, Football, Broomball Shirts 1,600
62000 Total Commodities 5,100
CPRA Adult Programming Conference 100
64101 Travel, Training and Conference 225 Instructor Certifications 125
64102 Dues, Licenses and Memberships 75 CPRA 75
64000 Total Other Operating Costs 300
Section III, Page 1-21
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Aquatics #516
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2008 2009 2009
Personnel:
Proposed
Budget Percent
2010 Change
61101 Regular Full-time Salaries 164,199 $146,763 $146,763 $139,567
61121 PTS Wages 155,603 142,862 154,382 164,082
61122 PTS Bonuses 869 1,158 1,158 1,797
61151 Overtime Wages 1,053 2,500 2,500 2,500
61202 Ski Pass 1,654 1,158 1,158 1,797
61301 FT Pension 18,062 12,997 12,997 12,561
61302 PTS Pension 5,703 5,532 5,532 6,258
61303 Wellness 1,499 900 900
61304 Employee Assistance Program 98 92 92 84
61401 FICA/Medicare 4,786 4,449 4,449 4,582
61501 Group Health and Life Insurance 32,131 41,729 41,729 32,069
61505 Long-term Disability Insurance 1,533 1,472 1,472 1,366
61506 Short-term Disability Insurance 684 692 692 638
61507 Dental Insurance 2,514 3,447 3,447 3,150
61509 Worker's Compensation 2,448 2,327 2,327 2,232
61510 Unemployment Insurance 644 603 603 929
61000 Total Personnel 393,480 368,681 380,201 373,612
Commodities:
62301 General Program Supplies 2,530 3,500 3,500 4,000
62305 Chemicals 18,296 22,000 22,000 24,000
62805 Clothing and Uniforms 560 750 750 750
62806 Safety Materials and Supplies 644 700 700 700
62809 Medical Supplies and 1st Aid 445 500 500 500
62899 Other Miscellaneous Operating Supplies 1,865 2,100 2,100 2,100
62000 Total Commodities 24,340 29,550 29,550 32,050
Contract Services:
63302 Laboratory Services 200 200
63000 Total Contract Services 200 200
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64399 Other Administrative Fees
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
200
200
4.90%
6.28%
55.18%
0.00%
55.18%
3.35%
13.12%
100.00%
8.70%
2.99%
23.15%
7.20%
7.80%
8.62%
4.08%
54.06%
1.73%
14.29%
9.09%
0.00%
0.00%
0.00%
0.00%
8.46%
0.00%
0.00%
332 500 500 500 0.00%
943 1,100 1,100 1,100 0.00%
250 250 250 0.00%
704 1,200 1,200 1,200 0.00%
35,373 29,315 29,315 29,315 0.00%
37,352 32,365 32,365 32,365 0.00%
1,450 - NA
1,450 - - - NA
456,622 $ 430,796 $ 442,316 $ 438,227 -0.92%
Section III, Page 1-22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Aquatics
Account 2010
Number Account Name Budget Justification
Lifeguards: 7,220 hrs X $13.00 93,860
Lead Lifeguards: 2,600 hrs X $18.00 46,800
Water Aerobic Inst: 260 hrs X $23.00 5,980
Program Instructors: 390 hrs X $15.00 5,850
Program Instructors: 310 hrs X $15.00 4,650
Program Instructors: $6,500 X 75% 4,875
61121 PTS Wages 164,082 Swim Coach 156 hrs X $ 13.25 2,067
61122 PTS Bonuses 1,797 3 X $599 1,797
Pool Coordinators 1,500
61151 Overtime Wages 2,500 PTS Lifeguards 1,000
61202 Ski Pass 1,797 3 x $599 1,797
Aquatic Programs Supplies & Equipment 1,500
Swim Lesson Equipment, Fins, Kickboards
Water Aerobic Gloves, Noodles, Bands
Dumbbells, WSI Supplies, LGT, LGIT Supplies
62301 General Program Supplies 4,000 Chemtrol Panels 2,500
Cal Hypo, Acid, Oxidizer, Reagents,
62305 Chemicals 24,000 Flocculants and Other Chemicals 24,000
Guard and Coaches Uniforms, Employee
62805 Clothing and Uniforms 750 Shirts, Guard Whistles, Lanyards 750
62806 Safety Materials and Supplies 700 Eye Protection, Gloves, PPE, AED Trainer 700
62809 Medical Supplies and 1st Aid 500 Icepacks, Band-Aids, Aspirin, Medical Sup 500
62999 Office Supplies and Materials 2,100 Miscellaneous Supplies 2,100
62000 Total Commodities 32,050
63302 Laboratory Services 200 Pool Water Testing 200
63000 Total Contract Services 200
64101 Travel, Training and Conference 500 Continuing Education/Team Building 500
Red Cross Fees 600
C P RA 200
USS Memberships 100
64102 Dues, Licenses and Memberships 1,100 USA Swimming 200
Section III, Page 1-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Aquatics
Account
Number Account Name
2010
Budget Justification
64103
64399
64402
Mileage Reimbursement
Other Administrative Fees
Equipment Replacement Charges
250
1,200
29,315
Mileage Reimbursement 250
Ellis Provider Fees/Licenses 1,200
Annual Equipment Rental Charges 29,315
64000 Total Operating Costs 32,365
Section III, Page 1-24
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Child Care #517
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel:
61101 Regular Full-time Salaries 6,309 12,435 12,435 12,309 1.01%
61121 PTS Wages 25,923 33,250 28,094 33,250 18.35%
61301 FT Pension 694 1,204 1,204 1,108 7.97%
61302 PTS Pension 972 1,247 1,247 1,247 0.00%
61303 Wellness 71 50 50 100.00%
61304 Employee Assistance Program 3 6 6 6 0.00%
61401 FICA/Medicare 483 686 686 679 1.02%
61501 Group Health and Life Insurance 2,012 2,783 2,783 2,300 17.36%
61505 Long-term Disability Insurance 63 132 132 127 3.79%
61506 Short-term Disability Insurance 32 57 57 55 3.51%
61507 Dental Insurance 94 225 225 225 0.00%
61509 Worker's Compensation 245 339 339 335 1.18%
61510 Unemployment Insurance 64 92 92 137 48.91%
61000 Total Personnel 36,965 52,506 47,350 51,778 9.35%
Commodities:
62301 General Program Supplies 942 1,000 1,000 1,000 0.00%
62899 Other Misc Supplies 589 500 500 500 0.00%
62000 Total Commodities 1,531 1,500 1,500 1,500 0.00%
64101 Travel, Training and Conference 629 500 500 500 0.00%
64102 Dues, Licenses and Memberships 65 65 65 0.00%
64000 Total Other Operating Costs 629 565 565 565 0.00%
Capital Outlay
66402 Computers and Peripherals NA
66000 Total Capital Outlay NA
60000 Total Expenditures 39,125 54,571 49,415 53,843 8.96%
Section III, Page 1-25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Childcare
Account
Number Account Name
2010
Budget Justification
61121 PTS Wages 33,250 Childcare Attendant: 2,660 hrs X $12.50 33,250
62301
62899
General Program Supplies
Other Miscellaneous Operating Supplies
1,000
500
Toys, Arts & Craft Supplies 1,000
Batteries, Cups, Soaps, Broom, Vacuum 500
62000 Total Commodities 1,500
64101
64102
Travel, Training and Conference
Dues, Licenses and Memberships
500
65
CPR & 1st Aid Certifications 500
CPRA 65
64000 Total Other Operating Costs 565
Section III, Page 1-26
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Fitness #518
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63549 R&M - Other Specialized Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66407 Athletic & Recreation Equip
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
15,159 $15,202 $15,202 15,142 0.39%
48,513 65,787 58,041 62,785 8.17%
37 NA
1,668 1,431 1,431 1,363 4.75%
1,808 2,467 2,467 2,354 4.58%
125 125 100.00%
6 6 6 6 0.00%
958 1,217 1,217 1,164 4.35%
3,978 2,793 2,793 2,312 17.22%
138 162 162 139 14.20%
64 63 63 61 3.17%
188 115 115 225 95.65%
488 599 599 573 4.34%
128 163 163 234 43.56%
73,133 90,130 82,384 86,358 4.82%
2,771
6,686
2,500
2,000
2,500
2,000
2,500
2,000
0.00%
0.00%
9,457 4,500 4,500 4,500 0.00%
165 NA
614 1,400 1,400 1,400 0.00%
779 1,400 1,400 1,400 0.00%
1,133 1,000 1,000 1,000 0.00%
250 250 250 0.00%
47,250 29,427 29,427 29,427 0.00%
48,383 30,677 30,677 30,677 0.00%
NA
NA
131,752 $ 126,707 $ 118,961 $ 122,935 3.34%
Section III, Page 1-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
program:Fitness
Account 2010
Number Account Name Budget Justification
Program Instructor:
Boot Camp $3,000 X 75% 2,250
Men's Fitness $1,500 X 75% 1,125
Fitness Attendant: 780 hrs X $12.00 9,360
Personal Trainers: $10,000 X 75% 7,500
61121 PTS Wages 62,785 Aerobics Instructor: 1,850 hrs X $23.00 42,550
Steps, Fitness Balls, Weights, Bands, Yoga
62301 General Program Supplies 2,500 Aerobic Mats, Kickboxing/Class Supplies 2,500
Aerobics Speaker Parts 500
Fitness Area Racks 500
Fitness Speakers 500
62899 Other Miscellaneous Operating Supplies 2,000 Replacement Bench Pads 500
62000 Total Commodities 4,500
63999 Other Contract Services 1,400 XM Radio Contract 1,400
63000 Total Contract Services 1,400
64101 Travel, Training and Conference 1,000 Instructor Certifications 1,000
64102 Dues, Licenses and Memberships 250 IDEA Membership 250
64402 Equipment Replacement Charges 29,427 Annual Equipment Rental Charges 29,427
64000 Total Other Operating Costs 30,677
Section III, Page 1-28
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Front Desk #519
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62304 Merchandise for Resale
62802 Food and Beverages
62805 Clothing and Uniforms
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63551 Laundry and Cleaning Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64307 Bank Service Charges and Credit Card Fees
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66407 Athletic & Recreation Equipment
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
57,106 $59,290 $41,290 $59,218 43.42%
94,730 114,072 97,072 116,838 20.36%
869 2,316 2,316 2,396 3.45%
2,222 2,943 2,943 2,736 7.03%
828 1,158 1,158 1,198 3.45%
6,282 5,552 5,552 5,330 4.00%
3,270 4,419 4,419 4,574 3.51%
180 375 375 100.00%
37 36 36 36 0.00%
2,307 2,698 2,698 2,711 0.48%
11,146 16,634 16,634 13,742 17.39%
646 629 629 610 3.02%
245 279 279 271 2.87%
1,098 1,350 1,350 1,350 0.00%
1,177 1,288 1,288 1,294 0.47%
310 363 363 547 50.69%
182,453 213,402 178,402 212,851 19.31%
7,318 9,500 9,500 9,500 0.00%
228 250 250 250 0.00%
1,184 1,200 1,200 1,200 0.00%
8,998 7,700 7,700 10,400 35.06%
17,728 18,650 18,650 21,350 14.48%
4,398 4,100 4,100 1,000 -75.61%
4,398 4,100 4,100 1,000 -75.61%
1,091 1,500 1,500 1,500 0.00%
100 100 100 0.00%
18,939 20,472 20,472 20,472 0.00%
854 427 427 427 0.00%
20,884 22,499 22,499 22,499 0.00%
NA
2,292 NA
2,292 NA
227,755 $ 258,651 $ 223,651 $ 257,700 15.22%
Section III, Page 1-29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Front Desk
Account 2010
Number Account Name Budget Justification
Front Desk Specialist: 2,202 hrs X $19.00 41,838
61121 PTS Wages 116,838 Front Desk Attendant: 6,000 hrs X $12.50 75,000
61122 PTS Bonuses 2,396 4 X $599 2,396
61151 Overtime Wages 2,736 Front Desk Specialist 8X$19.00X1.5X12 2,736
61202 Ski Pass 1,198 2X$599 1,198
Swimsuits 4,000
Locks 2,000
Headphones 1,000
Goggles 1,000
Water Toys 500
Swim Caps 500
62304 Merchandise for Resale 9,500 Swim Diapers 500
62802 Food & Beverages 250 General 250
62805 Clothing and Uniforms 1,200 60 X $20 Shirts 1,200
Printers (3) HP Printers 1,500
Credit Card Swipers (2) 200
Thermal Receipt Printers (2) 1,000
Credit Card Paper 200
Name Tags 100
Cleaning Supplies and Hand Sanitizer 100
Towels 2,000
Pass Printer Supplies 4,000
Medical Supplies 1,000
62899 Other Miscellaneous Operating Supplies 10,400 Front Desk Signs 300
62000 Total Commodities 21,350
63551 Laundry and Cleaning Service 1,000 Towel Service 1,000
63000 Total Contract Services 1,000
Conferences 1,100
64101 Travel, Training and Conference 1,500 Platinum Service Program 400
64103 Mileage Reimbursement 100 Staff Mileage Reimbursement 100
Credit Card Charges $1700 X 12 20,400
64307 Bank Service Charges 20,472 ACH Billing Charges $6 X 12 72
64402 Equipment Replacement Charges 427 Annual Equipment Rental Charges 427
64000 Total Other Operating Costs 22,499
Section III, Page 1-30
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Front Desk
Account
Number Account Name
2010
Budget Justification
66402 Computers and Peripherals 3,300 Desktop Replacements: Front Desk X 3 3,300
66000 Total Capital Outlay 3,300
Section III, Page 1-31
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Account
Number ccount Description
Actual
2008
Original or
Prev. Amend.
Budget
2009
Final
Revised
Budget
2009
Proposed
Budget
2010
Percent
Change
Personnel:
61101 Regular Full-time Salaries 226,274 228,286 198,286 226,822 14.39%
61121 PTS Wages 39,645 19,760 26,059 19,760 24.17%
61122 PTS Bonuses 1,738 599 NA
61151 Overtime Wages 22,374 7,410 7,410 7,410 0.00%
61202 Ski Pass 1,158 1,158 100.00%
61301 FT Pension 24,890 19,726 19,726 20,414 3.49%
61302 PTS Pension 1,565 827 827 849 2.66%
61303 Wellness 2,650 1,550 1,550 100.00%
61304 Employee Assistance Program 128 132 132 132 0.00%
61401 FICA/Medicare 4,252 3,821 3,821 3,704 3.06%
61501 Group Health and Life Insurance 73,646 58,877 58,877 50,425 14.36%
61505 Long-term Disability Insurance 2,088 2,361 2,361 2,277 3.56%
61506 Short-term Disability Insurance 938 1,063 1,063 1,033 2.82%
61507 Dental Insurance 3,835 4,950 4,950 4,950 0.00%
61509 Worker's Compensation 2,207 1,868 1,868 1,812 3.00%
61510 Unemployment Insurance 580 525 525 764 45.52%
61000 Total Personnel 406,810 352,314 328,613 340,951 3.75%
Commodities:
62204 Construction, Maint, and Permanent Materials 5,788 6,211 6,211 6,211 0.00%
62205 Plumbing and Electrical Supplies and Materials 3,415 2,761 2,761 2,761 0.00%
62207 Electrical 526 5,621 5,621 5,621 0.00%
62208 Mechanical- HVAC 157 2,761 2,761 2,761 0.00%
62209 Mechanical- Other 8,080 7,179 7,179 7,179 0.00%
62803 Janitorial, Custodial and Cleaning Supplies 23,361 30,000 30,000 30,000 0.00%
62805 Clothing and Uniforms 661 701 701 701 0.00%
62806 Safety Materials and Supplies 232 510 510 510 0.00%
62807 Consumable Tools/Small Equipment 1,440 1,531 1,531 1,531 0.00%
62899 Other Miscellaneous Operating Supplies 1,757 2,952 2,952 2,952 0.00%
62000 Total Commodities 45,417 60,227 60,227 60,227 0.00%
Contract Services:
63104 Engineering Services 140 1,334 1,334 2,334 74.96%
63304 Computer Services and Support 21547 2,547 2,547 0.00%
63306 Security and Monitoring Services 3,126 5,000 5,000 5,000 0.00%
63501 R&M - Buildings and Facilities 21,809 28,610 28,610 29,170 1.96%
63507 R&M - Machinery and Equipment 5,083 5,603 5,603 5,600 0.05%
63549 R&M - Other Specialized Equipment 8,173 11,648 11,648 10,340 11.23%
63551 Laundry and Cleaning Services 793 1,188 1,188 1,188 0.00%
63599 Other Maintenance Services 54,583 2,669 42,094 62,438 48.33%
63699 Rentals - Other Miscellaneous 461 894 894 894 0.00%
63000 Total Contract Services 94,168 59,493 98,918 119,511 20.82%
Section III, Page 1-32
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
1,050 2,500 2,500 2,909 16.36%
185 185 185 0.00%
55 55 264 380.00%
88,494 88,000 88,000 73,000 17.05%
79,931 87,838 87,838 87,838 0.00%
18,475 21,648 21,648 21,648 0.00%
3,143 4,160 4,160 4,160 0.00%
52,494 39,476 39,476 39,476 0.00%
243,587 243,862 243,862 229,480 5.90%
5,480 1,600 1,600 100.00%
5,480 1,600 1,600 100.00%
795,462 $717,496 $733,220 $ 750,169 2.31%
Section III, Page 1-33
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Maintenance
Account 2010
Number Account Name Budget Justification
61121 PTS Wages 19,760 Custodial Specialist 20hrs/wkX$19.OOX52 19,760
Full Time 5,130
61151 Overtime Wages 7,410 PTS 2,280
61122 PTS Bonuses 599 1 X $599 599
Construction, Maintenance and Permanent
62204 Materials 6,211 Permanent Materials, Replacement Parts 6,211
Plumbing and Electrical Supplies and
62205 Materials 2,761 Replacement Parts and Equipment 2,761
Electrical 1,902
62207 Electrical 5,621 Light Bulbs 3,719
62208 Mechanical - HVAC 2,761 Replacement Parts, Filters, Glycol 2,761
62209 Mechanical - Other 7,179 Miscellaneous Repairs on Boilers & Pumps 7,179
Paper Products 8,834
Aerosols 1,824
Chemicals 9,000
Hygiene 5,825
Refuges Supplies 1,750
PPE and Other Safety (Gloves, signs, etc.) 580
62803 Janitorial, Custodial and Cleaning Supplies 30,000 Janitorial Equipment 2,187
62805 Clothing and Uniforms 701 Clothing and Uniforms 701
62806 Safety Materials and Supplies 510 Supplies, Eye Protection, Gloves, PPE 510
62807 Consumable Tools/Small Equipment 1,531 Miscellaneous Tools or Small Equipment 1,531
Aquarium 516
Locker Parts 1,824
62899 Other Miscellaneous Operating Supplies 2,952 Other 612
62000 Total Commodities 60,227
63104 Engineering Services 2,334 Miscellaneous Consulting 2,334
63304 Computer Services and Support 2,547 Building Automation Updates 2,547
Alarms - Fire $204.00 X 4 816
Intrusion $370.00X4 1,480
63306 Security Services 5,000 Miscellaneous Services 2,704
Section III, Page 1-34
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Maintenance
Account 2010
Number Account Name Budget Justification
Childcare Relocation & Renovation 5,000
HVAC Contract 8,300
Elevator 4,336
Building Inspections 2,600
Steam Boiler Repair & Parts 3,500
Pool Valves 2,500
Piping Repairs 2,000
63501 R&M - Building and Facilities 29,170 Fire Sprinkler 934
63507 R&M - Machinery and Equipment 5,600 Mechanical and Aquatics Equipment 5,600
Equipment Integration 1,654
Cardio Equipment 6,106
Weight Machines 2,021
63549 R&M - Other Specialized Equipment 10,340 Miscellaneous Supplies 559
Shop Towel, Dust Mop Service, Uniform 921
63551 Laundry and Cleaning Services 1,188 Miscellaneous 267
Temporary Service 60 hrs X 52 wks X $19 59,280
Window Washing or snow removal 1,000
Carpet Cleaning 550
63599 Other Maintenance Services 62,438 Mat Service $134.00 x 12 1,608
63699 Other Miscellaneous Rentals 894 Maintenance Closedown Week 894
63000 Total Contract Services 119,511
Cardio Equip Maintenance 2 X $182 364
Construction Management Certification 1,545
64101 Travel, Training and Conference 2,909 HVAC Training 1,000
64102 Dues, Licenses and Memberships 185 Membership, Dues 185
64103 Mileage Reimbursement 264 Personal Mileage Reimbursement 264
64202 Gas 73,000 6,083.33 X 12 73,000
64203 Electric 87,838 7,319.83 X 12 87,838
64204 Water and Sanitation 21,648 1,804.00 x 12 21,648
Dumpster $840.50 X 4 3,362
Recycle $140 X 4 560
64205 Trash Collection and Recycling 4,160 Extra Pick for Brush $39.67 X 6 238
64402 Equipment Replacement Charges 39,476 Annual Equipment Rental Charges 39,476
64000 Total Other Operating Costs 229,480
Section III, Page 1-35
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Youth Programs #521
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61151 Overtime Wages
61202 Ski Pass/Bonus
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62802 Food and Beverages
62805 Clothing and Uniforms
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1 st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63103 Training Facilitators
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64306 Permit and Licensing Fees
64399 Other Administrative Fees
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
41,724 24,869 24,869 26,094 4.93%
79,863 68,389 76,204 68,415 10.22%
290 1,500 1,500 1,000 33.33%
482 579 579 1,198 106.91%
4,590 1,593 1,593 2,348 47.39%
3,024 2,621 2,621 2,603 0.69%
142 100 100 100.00%
22 12 12 12 0.00%
1,825 1,432 1,432 1,440 0.56%
8,278 4,754 4,754 4,606 3.11%
426 264 264 269 1.89%
187 114 114 116 1.75%
656 450 450 450 0.00%
931 691 691 695 0.58%
245 192 192 290 51.04%
142,685 107,560 115,375 109,536 5.06%
2,321 3,000 4,430 4,249 4.09%
3,014 3,500 3,950 4,400 11.39%
1,012 1,200 1,200 1,700 41.67%
500 500 500 0.00%
19 500 500 500 0.00%
122 400 400 400 0.00%
6,488 9,100 10,980 11,749
s
7.00%
10
172
300
350
300
350
300
350
0.00%
0.00%
182 650 650 650 0.00%
135 700 700 625 10.71%
160 125 125 200 60.00%
150 150 100 33.33%
100 100 100 0.00%
6,827 6,140 6,140 6,140 0.00%
7,122 7,215 7,215 7,165 0.69%
1,099 -100.00%
1,099 -100.00%
156,477 $ 124,525 $ 135,319 $ 129,100 -4.60%
Section III, Page 1-36
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Youth Programs
Account 2010
Number Account Name Budget Justification
After School Group Lead 800 Hrs X $19.00 15,200
Day Camp Instructors 467 Hrs X $15.00 7,005
After School Counselor 1,200 Hrs. X $15.00 18,000
Tennis Instructor $5,080 X 75% 3,810
Program Instructors 1,200 Hrs X $15.00 18,000
Brightstart Swim Instruction 500
Brightstart Yoga Instruction 500
61121 PTS Wages 69,415 Day Camp Group Leader 320 Hrs X $20.00 6,400
61151 Overtime 1,000 Day Camp Leaders 1,000
61202 Ski Pass 1,198 2 @ $599 1,198
School's Out 170
Little Wizards 170
Soccer 170
Day Camp 1,300
Art Program 170
After School Program 850
Brightstart Art Supplies 700
Brightstart - Rosetta Stone 549
62301 General Program Supplies 4,249 Volleyball, Tennis, Basketball 170
After School 1,400
Schools out 700
Brightstart - Snacks 900
62802 Food and Beverages 4,400 Day Camp 1,400
62805 Clothing and Uniforms 1,700 Staff and New League Shirts 1,700
Promotional, Informational and Marketing
62808 Materials 500 Day Camp and New League Marketing 500
CDOT Physicals 100
62809 Medical Supplies and 1 st Aid 500 Day Camp 400
62899 Other Miscellaneous Operating Supplies 400 Day Camp 400
62000 Total Commodities 11,749
CPR Certifications 200
63103 Training Facilitators 300 Day Camp 100
63203 Printing and Reproduction Services 350 Day Camp and Afterschool Handbooks 350
63000 Total Contract Services 650
CPRA 125
64101 Travel and Conference 625 Camp Counselor Training Facilitators 500
Section III, Page 1-37
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Youth Programs
Account 2010
Number Account Name Budget Justification
64102 Dues, Licenses and Memberships 200 CDHS 200
Mileage Reimbursement 100 Staff Mileage Reimbursement 100
64103
Permit and Licensing Fees 100 Daycamp 100
64306
After School 1,200
Spring Break 400
Day Camp 2,500
Other Administrative Fees 6,140 School's Out 2,040
64399
Total Other Operating Costs 7,165
64000
Section III, Page 1-38
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Cabin #522
Account
Number Account Description
Personnel:
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime
61202 Ski Pass
61302 PTS Pension
61401 FICA/Medicare
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62304 Merchandise for Resale
62802 Food and Beverages
62809 Medical Supplies and 1 st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63599 Other Maintenance Services
63000 Total Contract Services
Other Operating Costs:
64402 Equipment Replacement
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2008 2009 2009 2010 Change
34,346 $39,763 $33,044 $43,963 33.04%
579 579 599 3.45%
55 250 250 250 0.00%
41 579 579 599 3.45%
1,290 1,522 1,522 1,680 10.38%
518 619 619 683 10.34%
261 292 292 323 10.62%
69 82 82 136 65.85%
36,580 43,686 36,967 48,233 30.48%
501 750 750 750 0.00%
3,115 3,000 3,000 3,000 0.00%
86 200 200 200 0.00%
150 150 150 0.00%
857 2,200 2,200 2,200 0.00%
4,559 6,300 6,300 6,300 0.00%
1,000 1,000 1,000 0.00%
1,000 1,000 1,000 0.00%
2,157 1,708 1,708 1,708 0.00%
2,157 1,708 1,708 1,708 0.00%
43,296 $52,694 $45,975 $57,241 24.50%
Section III, Page 1-39
TOWN OF AVON
DETAILED BUDGET REQUESTS
2010
Department: Recreation
Program: Cabin
Account 2010
Number Account Name Budget Justification
Cabin Supervisor - 1,000 hrs X $15.00 15,000
61121 PTS Wages 43,963 Cabin Attendants - 2,317 hrs X $12.50 28,963
61122 PTS Bonuses 599 1 x $599 599
61151 Overtime 250 Cabin Attendants 250
61202 Ski Pass 599 1 x $599 599
Winter Cabin 250
62301 General Program Supplies 750 Summer Cabin 500
Winter Cabin 1,000
62304 Merchandise for Resale 3,000 Summer Cabin 2,000
62802 Food and Beverages 200 Meetings 200
62809 Medical Supplies and 1 st Aid 150 Medical Supplies and 1 st Aid 150
Credit Card Paper 100
Thermal Receipt Printer 400
Credit Card Swiper 100
Ice Skates 1,000
Life Jackets 400
Birthday Parties 100
62899 Other Miscellaneous Operating Supplies 2,200 Summer Equipment 100
62000 Total Commodities 6,300
63599 Other Maintenance Services 1,000 Ice Skate Sharpening 1,000
63000 Total Contract Services 1,000
64402 Equipment Replacement 1,708 Annual Equipment Rental Charges 1,708
64000 Total Other Operating Costs 1,708
Section III, Page 1-40
Department/Position
General Government:
Town Manager
Assistant Town Manager/ HR Director
Director Administrative Services
HR Generalist
HR Asst./ Deputy Clerk
Community Relations Officer
Municipal Court Clerk
Total General Government
Finance Department
Asst. Town Manager / Finance Director
Finance Officer
Budget Analyst
Payroll Specialist
Accounting Assistant 1-II
IT Administrator
Network Analyst
Help Desk Technician
Total Finance
Community Development
Community Development Director
Building Official
Building Inspector
Building Permit Technician
Planning Manager
Senior Planner
Planner 1-11
Planning Technician
GIS Programmer/ Analyst
Code Enforcement Officer
Administrative Assistant
Total Community Development
Police Department
Police Chief
Police Lieutenant
Sergeant
Administrative Services Supervisor
Administrative Assistant
Investigator/Detective
Officer
Police Service Officer
Total Police Department
Personnel Schedule
Full-time Employees
2005 2006 2007
Actual Actual Actual
2008
Actual
2009
Actual
2010
Proposed
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
0.75 0.75 0.75
1.00 1.00 1.00 1.00 1.00 1.00
5.00 5.00 5.00 5.75 5.75 5.75
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00
1.00 1.00 1.00
3.00 3.00 3.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
1.00 1.00
1.00 1.00 1.00 1.00
6.00 6.00 7.00 7.00 7.00 8.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.50 0.50 1.00 0.75 0.75 0.75
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.50 0.50
7.00 8.00 9.00 8.75 6.75 6.75
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00 3.00 3.00 3.00
1.00 2.00 2.00 2.00 2.00 2.00
1.00
1.00 1.00 1.00 1.00 1.00 1.00
11.00 12.00 13.00 13.00 13.00 13.00
1.00 1.00
17.00 18.00 19.00 21.00 22.00 22.00
Section IV, Page 1
Personnel Schedule
Full-time Employees
2005 2006 2007 2008 2009 2010
Department/Position Actual Actual Actual Actual Actual Proposed
Public Works Department:
Administration
Director
Administrative Assistant II
Roads & Streets
Superintendent
Maintenance Supervisor
Master Electrician
Maintenance Worker II
Facilities Maintenance
Superintendent
Maintenance Supervisor
Master Electrician
Maintenance Worker II
Parks
Superintendent
Maintenance Supervisor
Maintenance Worker II
Town Center West Maintenance
Maintenance Worker II
Total Public Works
Engineering Department
Town Engineer
Asst. Town Engineer
Senior Project Engineer
Engineer 1-III
Engineer Technician
Administrative Assistant II
Total Engineering
Transportation
Director
Administrative Assistant 1-11
Accounting Assistant 1-11
Transit Ops Super/Transit Mgr
Transit Operations Supervisor
Transit Foreman
Marketing Specialist
Maintenance Worker II
Bus Driver
Total Transportation
0.40 0.40 0.40 0.40 0.40 0.40
0.50 0.50 0.50 0.50 0.50 1.00
0.90 0.90 0.90 0.90 0.90 1.40
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
0.50 0.50 0.50
5.00 5.00 7.00 7.00 7.00 7.00
7.00 7.00 9.00 9.50 9.50 9.50
0.50 0.50 0.50 0.50 1.00
1.00
0.50 0.50 0.50
2.00 3.00 3.00 3.00 3.00 2.50
3.00 3.50 3.50 4.00 4.00 4.00
1.00 0.50 0.50 0.50 0.50 1.00
2.00 2.00 2.00 2.00 2.00 2.00
4.00 4.00 5.00 5.00 4.50 2.00
7.00 6.50 7.50 7.50 7.00 5.00
1.00 1.00 1.00 1.00 0.50 3.00
18.90 18.90 21.90 22.90 21.90 22.90
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00
1.00 2.00 2.00 1.00 1.00 1.00
1.00 1.00 0.75 0.75
2.00 3.00 4.00 4.00 3.75 3.75
0.50 0.50 0.50 0.50 0.50 0.50
1.00 1.00 1.00 0.50 0.50
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
0.50 0.50 0.50
1.00 1.00 1.00
6.00 8.00 8.00 11.00 5.00 5.00
10.00 13.00 13.00 14.00 8.00 7.50
Section IV, Page 2
Personnel Schedule
Full-time Employees
2005 2006 2007 2008 2009 2010
Department/Position Actual Actual Actual Actual Actual Proposed
Fleet Maintenance
Director 0.10 0.10 0.10 0.10 0.10 0.10
Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00
Fleet Maintenance Supervisor
Accounting Assistant 1-11 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic Helper 1.00 1.00 1.00 1.00 1.00
Maintenance Worker 11
Lead Mechanic 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic 1-11 7.00 7.00 8.00 8.00 9.00 9.00
Total Fleet Maintenance 10.10 11.10 12.10 12.10 13.10 13.10
Recreation Department
Director 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Superintendent 1.00 1.00 1.00
General Programs Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 0.25
Recreation Programs Supervisor 1.00 1.00 1.00
Special Events/Fitness Supervisor 1.00 1.00 1.00
Rec Coordinator/Adult Youth Coord 1.00 1.00 1.00 1.00
Aquatics/Fitness Supervisor 1.00 1.00 1.00
Aquatics Recreation Coordinator 1.00 1.00 1.00
Pool Coordinators 3.00 3.00 3.00 4.00 3.00 3.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Building Technician 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Tech Supervisor 1.00 1.00 1.00
Maintenance Technician 1-III 4.00 4.00 6.00 5.00 3.00 3.00
Front Desk Coordinator 2.00 2.00 1.00 1.00 1.00 1.00
Special Events Coordinator 1.00 1.00 1.00 0.75 1.00
Total Recreation 17.00 17.00 18.00 19.00 16.00 16.00
Total Full-time Employees 93.00 100.00 109.00 114.50 104.25 105.75
Section IV, Page 3
2010 Position Classifications
and Salary Ranges
Minimum Maximum
Position/Classification Salary Salary Status
Assistant Town Manager 89,456 130,392 Exempt
Community Development Director 84,456 125,391 Exempt
Director Administrative Services Exempt
Finance Director Exempt
Police Chief Exempt
Recreation Director Exempt
Town Engineer Exempt
Transportation & Public Works Director Exempt
Lieutenant 71,119 104,787 Exempt
Planning Manager 67,546 100,011 Exempt
Building Official 62,733 92,534 Exempt
IT Administrator 61,837 90,505 Exempt
Community Relations Officer 61,113 89,893 Non-Exempt
Fleet Manager 60,843 89,009 Exempt
Finance Officer 60,038 88,753 Exempt
Human Resources Generalist 59,833 88,100 Non-Exempt
Project Engineer 58,148 85,229 Exempt
Parks & Facilities Superintendent 56,737 82,888 Non-Exempt
Police Sergeant Non-Exempt
Road & Bridge Superintendent Non-Exempt
Transit Manager NE/E
Engineer II 52,232 76,020 Exempt
GIS Programmer/Planning Analyst Exempt
Recreation Superintendent Exempt
Budget Analyst 48,597 71,620 Non-Exempt
Building Inspector I - IV Non-Exempt
Master Electrician Non-Exempt
Planner II Exempt
Transit Foreman Non-Exempt
General Programs Supervisor 49,580 68,927 Exempt
Maintenance Supervisor - Rec.Exempt
Police Detective Non-Exempt
Police Officer Non-Exempt
Recreation Programs Supervisor Exempt
Special Events / Fitness Supervisor Exempt
Planner 1 44,943 64,026 Exempt
Section IV, Page 4
2010 Position Classifications
and Salary Ranges
Minimum Maximum
Position/Classification Salary Salary Status
Administrative Services Supervisor - Police 42,718 61,964 Non-Exempt
Help Desk Technician Non-Exempt
Lead Mechanic Non-Exempt
Maintenance Supervisor - PW Non-Exempt
Maintenance Technician Supervisor Rec Non-Exempt
Payroll Specialist Non-Exempt
Road & Bridge Supervisor Non-Exempt
Mechanic II 40,710 56,939 Non-Exempt
Aquatics Recreation Coordinator 37,737 53,949 Exempt
Human Resources Assistant/Deputy TC Non-Exempt
Municipal Court Clerk Non-Exempt
Recreation Coordinator Exempt
Special Events/Administrative Coordinator Exempt
Accounting Assistant II 36,603 51,897 Non-Exempt
Code Enforcement Officer Non-Exempt
Police Officer Recruit Non-Exempt
Police Service Officer Non-Exempt
Building Permit Technician 35,624 50,002 Non-Exempt
Building Technician - Rec.Non-Exempt
Mechanic I Non-Exempt
Administrative Assistant II 34,191 47,723 Non-Exempt
Bus Driver Non-Exempt
Maintenance Technician II - Rec Non-Exempt
Maintenance Worker 11 Non-Exempt
Operator I Non-Exempt
Mechanic's Helper 33,414 45,019 Non-Exempt
Front Desk Coordinator 28,339 39,363 Non-Exempt
Pool Coordinator Non-Exempt
Section IV, Page 5
2010 Part-time, Temporary, and Seasonal
Hourly Pay Rates
General
Administrative Assistant 15.00 - 18.00
Administrative Assistant II 19.00 - 22.00
Building Permit Technician 17.00 - 23.00
Maintenance Worker 14/15/16/17 yrs. old 10.00 - 11.00
Maintenance Worker - PW 16.00 - 19.00
Maintenance Worker - Bus Washer 16.00 - 19.00
Maintenance Worker - Rec 17.00 - 20.00
Special Events Maintenance Worker 20.00
Court Translator 130.00/pay period
Police:
Extra Duty Police Officer 47.00
Extra Duty Supervisor 57.00
Field Training Officer 2.00/hour additional
LEAF Grant or CDOT Grant 50.00
Recreation Employees:
Cabin Attendant 11.50 - 13.00
Childcare Attendant
Fitness Attendant
Front Desk Attendant
Lifeguard
After School Counselor 13.25 - 15.00
Cabin Supervisor
Program Instructors: day camp, swim
diving, gymnastics, munch bunch,
soccer
Swim Coach
After School Group Leader 17.00 - 20.00
Building Technician
Custodian Specialist
Day Camp Group Leader
Front Desk Specialist
Lead Lifeguard
Master Swim Coach
Sports Program Supervisor/Referee
Aerobic & Skating Instructors 23.00
Overnight Trip Counselor $109.00/24-hour shift
Boot Camp Instructor 75% of
Dance Instructor Registration
Martial Arts Instructor Fees
Men's Fitness
Personal Trainer
Program Instructor
Seminar Instructor
Swim Coach
Tennis Instructor
Transit Employees: 2009-2010 Season Ranges
Bus Driver 16.00, 17.00, 18.00
Lead Driver 19.00
Section IV, Page 6
Town of Avon
Chart of Accounts
Organization Codes
Fund Function
Code Code
Department
Code
Program/
Activity
Code Fund/Function/Department/Program
10 General Fund
100 General Government
110 Legislative
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
114 Public Relations
115 Town Clerk
120 Judicial
121 Municipal Court
130 Executive
131 Town Manager
132 Human Resources
133 Community Relations
140 Finance and Administration
140 Finance Department
141 Finance
143 Information Systems
149 Nondepartmental
200 Community Development
210 Community Development Department
211 Administration
212 Planning
213 Building Inspection
300 Public Safety
310 Police Department
311 Administration
312 Patrol
313 Investigation
400 Public Works
410 Public Works Department
411 Administration
412 Engineering
413 Roads and Streets
414 Facilities Maintenance
415 Parks
500 Recreation and Culture
510 Recreation Department
513 Special Events
514 Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
Section IV, Page 7
Town of Avon
Chart of Accounts
Organization Codes
Fund Function
Code Code
Department
Code
Program/
Activity
Code Fund/Function/Department/Program
Recreation Department (continued)
520 Maintenance
521 Youth Programs
522 Cabin
21 Mall Maintenance Fund
400 Public Works
410 Public Works Department
417 Main Street Maintenance
22 Avon Urban Renewal Fund
100 General Government
140 Finance Department
148 Avon Urban Renewal Authority
810 URA Improvement Projects
930 2008 TIF Bonds
931 2009 Vectra Bank Loan
23 Community Enhancement Fund
400 Public Works
410 Public Works Department
416 Community Enhancement Fund
24 Water Fund
400 Public Works
420 Utilities
424 Water Utilities
25 Affordable Housing Fund
100 General Government
190 Housing
193 Affordable Housing Program
26 Facilities Reserve
400 Public Works
440 Facilities Maintenance
441 Facility Reserve Maintenance Program
31 Bond Redemption Fund
910 Debt Service
911 Bond Redemption
916 1996 G.O. Refunding Bonds
917 1997 G.O. Bonds
919 1999 Sales Tax Revenue Refunding Bon(
922 2004 G.O. Refunding Bonds
923 1998 COPs (Maintenance Facility)
33 Avon Metropolitan District Fund
910 Debt Service
913 2001 G.O. Refunding Bonds
41 Capital Projects Fund
800 Capital Improvements
800 Capital Improvement Projects
Section IV, Page 8
Town of Avon
Chart of Accounts
Organization Codes
Program/
Fund Function Department Activity
Code Code Code Code
52
400
430
431
432
433
61
400
430
434
435
63
810
811
812
813
814
600 610 610
Fund/Function/Department/Program
Transit Enterprise Fund
Public Works
Transportation
Administration
Operations
Marketing
Fleet Maintenance Enterprise Fund
Public Works
Transportation
Fleet Maintenance Operations
Washbay
Equipment Replacement Internal Service Fund
Equipment Replacement
Fleet & Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Machinery and Equipment
Other Uses and Contingency
Section IV, Page 9
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
61000 Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61105 STD Wages
61111 FT Bonuses
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment insurance
62000 Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
Section IV, Page 10
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing and Electrical Supplies and Materials
62206 Landscaping and Plant Materials
62207 Electrical
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Gifts and Awards
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1 st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Section IV, Page 11
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
63000 Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Police Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 AudioNisual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Section IV, Page 12
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699.Other Miscellaneous Rentals
Other Purchased and Contracted Services
63999 Other Purchased and Contracted Services
64000 Other Operating Costs
Employee Development and Training
64101 Travel and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Section IV, Page 13
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
65000 Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
66000 Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 AudioNisual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Section IV, Page 14
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66705 Streets & Roads
66706 Bike Paths
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66901 Construction in Progress
67000 Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
68000 Contingency
68101 Contingency
69000 Other Uses
69101 Operating Transfers-Out
69105 Bond Escrow Agent Expense
Section IV, Page 15
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 Federal Transit Authority
53105 School Resource Officer Grant
53199 Other Federal Grants
State Grants
53201 CDOT
53202 CO Assn. Chiefs of Police
53203 Wildland Study Grant
53204 LEAF Grant
53299 Other State Grants
Section IV, Page 16
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Government/Other Agency
53401 Local Intergovernmental Participation
53402 County Grants
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 Portable Breath Test Fee
54306 National Night Out
54399 Miscellaneous Police Dept Fees (DUI Reimbursements, patches, towing)
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Section IV, Page 17
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Transportation
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 VA Shop Maintenance Revenue
54506 Village at Avon
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
54609 Gift Certificates
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Special Events
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
Section IV, Page 18
Town of Avon
Chart of Accounts
Revenue Codes
Major
Account
Code
55000
56000
57000
58000
Sub
Account
Code Account Title/Line Item Description
Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
Investment Earnings
57101 Interest Earnings
Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58213 Project Cost Reimbursement
58997 Gain/Loss on Disposal of Fixed Assets
Section IV, Page 19
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
59306 Loan Proceeds
Revenue Clearing Accounts
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Section IV, Page 20
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code
CIP
10000
20000
11000
12000
13000
14000
15000
11001
11002
11003
11004
11005
11006
11007
11008
11009
Proiect Title/Line Item Descri
Capital Improvement Projects
Facilities
General Government Facilities
Municipal Building Improvements
12001
13001
13002
13003
13004
13005
13006
13007
14001
14002
14003
15001
15002
15003
15004
15005
15006
15007
19000
21000
21001
21002
21003
21004
21005
21006
21007
21008
21009
21010
21011
Sherwood Meadows
Information Center/1-70
Information Kiosks - Town Center
Municipal Government Space Needs Analysis
Council Chambers Audio/Video Upgrade
Municipal Building Roof
Municipal Building Expansion (Modular Addition)
Town Hall Control System
Public Safety Facilities
Fire Station Expansion/Remodel
Public Works Facilities
Swift Gulch Facility
Pump House and Picnic Shelter
Park Equipment Storage
Nottingham Lake Pump Station Expansion
Lot 5, Filing 1 Traer Creek
Design - Facilities Improvement Program
Construction Design Phase I
Transportation Facilities
Transportation Center
Bus Storage Facility
Bus Stop Improvements
Cultural and Recreational Facilities
Recreation Center Improvements
Temporary Storage / Office Space
Design - Phase II Expansion
Recreation Cneter CMU Block Deterioration Investigation
Recreation Center Vapor Barrier Repair
Recreation Center CMU Block Deterioration Mitigation
Recreation Center Roof Repair
Other Facilities
Land and Land Improvements
Parks
Pocket Parks
Garton Property
Land Trade Contribution
Tract J Bridge Removal
Wildridge Park Improvements and Playground
Wildridge Pocket Park - Block 3
1-70 Entrance Sign Removal
Wildridge Parks Program
Forest Service Land Acquisition
Nottingham Park Improvements
Nottingham Park Stage
Section IV, Page 21
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
21012 Nottingham Park Promenade
21013 Nottingham Park Fishing Pier
30000 Roads and Streets
31000 Streetscape
31001 Streetscape Planning
31002 W. Beaver Creek Blvd.
31003 Wildridge Entry Sign
31004 Nottingham Rd. Imp., 1-70 to Buck Creek
31005 Nottingham Rd. Imp., Buck Creek to end
31006 Eaglebend Drive
31007 Eaglebend Entry Sign
31008 Nottingham Rd. Imp., 1-70 to Buck Creek (2004)
31009 Nottingham Rd. Imp., Buck Creek to Metcalf
31010 Lighting Study and Conversion
31011 1-70 Noise Reduction Project
32000 Street Improvements
32002 W. Beaver Creek Railroad Crossing
32003 Chapel Square Reimbursement
32004 E. Beaver Creek Blvd. Improvements
32005 Buffalo Ridge Commitments
32006 Swift Gulch Road Relocation
32007 Town Center West/Mall Implementation
32008 E. Beaver Creek Blvd. Improvements
32009 Railroad Crossings to Confluence
32010 Lake Street Re-alignment Design
32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements
33000 Annual Street Maintenance
33002 2002 Paving
33003 2003 Paving
33004 2004 Paving
33005 2005 Paving
33006 2006 Paving
33007 2007 Paving
33008 2008 Paving
33009 2009 Paving
33010 2010 Paving
34000 Multi-Modal/Althernative Mobility
34001 Sidewalks
34002 Access and Circulation Network Analysis
34003 Pedestrian Crosswalk Improvements
34004 Eagle River Bikepath
34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006 Nottingham Road / 1-70 Bike Path
34007 2006 Wildridge Traffic Calming & Pedestrian Circulation
34008 2007 Wildridge Loop Pedestrian Improvements
34009 Swift Gulch Road Bikepath Extension to Village
34010 Swift Gulch Road Bikepath
34011 Wildridge Emergency Access
Section IV, Page 22
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
35000
36000
40000
41000
50000
51000
60000
61000
65000
70000
71000
34012 W. Avon Trails and Access Enhancement
34013 Wildridge Trails Program
Roundabouts
35001 Landscaping
35002 Roundabout No. 4 Conversion
Public Art
36001 Public Art Work
Utilities
Snowmelt
41001 Waste Heat Recovery System
41002 Waste Heat Recovery System Design
41003 Waste Heat Recovery System Construction
41004 Main Street Piping
Recreation
Fields and Courts
51001 Nottingham Park Basketball Court
51002 Eagle River Enhancement Project
51003 Eagle River Recreation Access Expansion
Stormwater and Drainage
Stormwater and Drainage
61001 Buck Creek / 1-70 to Eagle River
61002 Metcalf Rd. Drainage / 1-70 to Eagle River
61003 Metcalf Rd. Drainage / 1-70 to Nottingham Rd.
61004 Nottingham-Puder Ditch Restoration
61005 W. Beaver Creek Blvd. / 1-70 to Railroad
61006 Metcalf Road Drainage
61007 Drainage Master Plan
61008 Nottingham Puder Ditch Emergency Repairs
61009 Nottingham Lake Spillway Replacement
Development Services
65001 Village at Avon, Filing 1
65002 Village at Avon, Filing 2
65003 McGrady Acres
65004 Buffalo Ridge Block Grant
Strategic Planning
Development Analysis and Review
71001 Stolport/Village at Avon
71002 Downtown Master Plan
71003 Lot C
71004 Confluence/Westin Riverfront Resort
71005 The Gates
71006 Sheraton Mountain Vista
71007 East Avon Redevelopment Master Plan
71008 Cottonwood
71009 Folsom Property
71010 Orion Development
71011 Vail Resorts Annexation
71012 Buck Creek PUD
Section IV, Page 23
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
79000
80000
81001
81002
81003
81004
90000
91000
91001
92000
92001
92002
93000
Planning and Consulting
General Planning and Consulting
Comprehensive Plan
2004 General Planning and Consulting
2005 General Planning and Consulting
2006 General Planning and Consulting
2007 General Planning and Consulting
2008 General Planning and Consulting
2009 General Planning and Consulting
2010 General Planning and Consulting
Nottingham Park Master Plan
Pedestrian Circulation Plan
Retail Analysis
Housing Needs Assessment Project
Public Works Master Plan
Comprehensive Transportation Plan
Unified Land Use Code Revision
Communications
800MHz Radio System
79001
79002
79004
79005
79006
79007
79008
79009
79010
79101
79102
79103
79104
79105
79106
79107
Media Improvement Project
Records Management
VOIP Telephone System
Other
Other
Fireplace Conversions
Developer Rebates
Sheraton Mountain Vista
93005
93006
93007
93008
93009
93010
Westin Riverfront Resort
Historical Preservation
Historical Preservation
Historical Analysis Study
Historical Preservation
2008 Historical Preservation
2009 Historical Preservation
2010 Historical Preservation
Water Rights Acquisition
Water Rights Acquisition
RICD Water Rights Acquisition
Capital Contributions
East West Partners
94000
94005
94006
95000
95001
Inactive Projects
Section IV, Page 24
TOWN OF AVON
RESOLUTION NO. 09-33
SERIES OF 2009
A RESOLUTION TO ADOPT THE 2010 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2010
AND ENDING ON THE LAST DAY OF DECEMBER, 2010
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a proposed budget to said governing body on October 20, 2009, for its
consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A public
hearing was held on November 10, 2009, and interested taxpayers were given the opportunity to
file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows for
2010:
2010
Proposed
Budget
General Fund
Beginning Fund Balance $ 6,256,272
Revenues and Other Sources 13,930,074
Expenditures and Other Uses 13,932,913
Ending Fund Balance $ 6,253,433
Town Center West Maintenance Fund
Beginning Fund Balance $ 54,235
Revenues and Other Sources 230,000
Expenditures and Other Uses 227,395
Ending Fund Balance $ 56,840
Section IV, Page 25
2010
Proposed
Budget
Community Enhancement Fund
Beginning Fund Balance $ 353,882
Revenues and Other Sources 65,000
Expenditures and Other Uses 280,000
Ending Fund Balance $ 138,882
Water Fund
Beginning Fund Balance $ 2,155,173
Revenues and Other Sources 165,000
Expenditures and Other Uses 530,884
Ending Fund Balance $ 1,789,289
Affordable Housing Fund
Beginning Fund Balance $ 651,675
Revenues and Other Sources 0
Expenditures and Other Uses 1,700
Ending Fund Balance $ 649,975
Facilities Reserve Fund
Beginning Fund Balance $ 513,251
Revenues and Other Sources 77,702
Expenditures and Other Uses 137,333
Ending Fund Balance $ 453,620
Debt Service Fund
Beginning Fund Balance $ 636,499
Revenues and Other Sources 1,161,175
Expenditures and Other Uses 1,161,175
Ending Fund Balance $ 636,499
Avon Metropolitan District Fund
Beginning Fund Balance $ 62,981
Revenues and Other Sources 484,208
Expenditures and Other Uses 484,208
Ending Fund Balance $ 62,981
Section IV, Page 26
2010
Proposed
tBudge
Transit Enterprise Fund
Beginning Fund Balance $ 471,888
Revenues and Other Sources 1,683,964
Expenditures and Other Uses 2,125,018
Ending Fund Balance $ 30,834
Fleet Maintenance Enterprise Fund
Beginning Fund Balance $ 675,239
Revenues and Other Sources 2,686,572
Expenditures and Other Uses 2,632,548
Ending Fund Balance $ 729,263
Equipment Replacement Internal Service Fund
Beginning Fund Balance $ 1,520,917
Revenues and Other Sources 384,319
Expenditures and Other Uses 411,615
Ending Fund Balance $ 1,493,621
Section 2. That the budget, as submitted, amended, and hereinabove summarized by
fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated
above.
Section 3. That the budget hereby approved and adopted shall be signed by the Mayor
and made part of the public record of the Town.
ADOPTED this 24th day of November, 2009.
AVON, CO
Rald C. Wolfe,
ATT ST:
ty c nny
Town Cler
Section IV, Page 27
TOWN OF AVON
RESOLUTION NO. 09-34
SERIES OF 2009
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON
LONG RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE
YEAR 2010 CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE
CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2010
AND ENDING ON THE LAST DAY OF DECEMBER, 2010
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a long-range capital program to said governing body for
its consideration; and
WHEREAS, the Town Council of the Town of Avon has also appointed the
Town Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance
with the law, said proposed budget was open for inspection by the public at a designated
place. A public hearing was held on November 10, 2009, and interested taxpayers were
given the opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council
is hereby accepted as an official Town document and planning tool, and that the
information contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects
Fund are as follows for 2010:
Section IV. Page 28
2010
Proposed
Budget
Capital Projects Fund
Beginning Fund Balance $ 3,474,167
Revenues and Other Sources 4,418,802
Expenditures and Other Uses 5,946,769
Ending Fund Balance 1.946.200
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the
year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 24t' day of November, 2009.
x6.WN AVON, CO
Ronald C. Wolfe, Mayor
ATTEST:
3 Mc
tty- y, To Cler
Section IV, Page 29
AVON URBAN RENEWAL AUTHORITY
TOWN OF AVON, COLORADO
RESOLUTION NO. 09-06
SERIES OF 2009
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL
AUTHORITY FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2010, AND ENDING ON THE LAST DAY OF DECEMBER, 2010.
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has
directed the Authority's Executive Director/Secretary to prepare and submit a proposed budget
for its consideration;
WHEREAS, Larry Brooks, Executive Director/Secretary, has submitted a proposed budget
to said governing body on October 13, 2009;
WHEREAS, upon due and proper notice, published or postecf in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on November 10, 2009 and interested taxpayers were given the opportunity to
file or register any objections to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority
are as follows for 2010:
2010
Proposed
Budget
Avon Urban Renewal Authority
Beginning Fund Balance 508,070
Revenues and Other Sources 959,179
Expenditures and Other Uses 795,691
Ending Fund Balance $ 671,558
Section IV, Page 30
Section 2. That the budget, as submitted, hereby is approved and adopted as the budget of
the Avon Urban Renewal Authority for the year stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the Chairman
and made part of the public record of the Authority.
ADOPTED this 24t' day of November, 2009.
ATTEST:
AVON U IAN NEWAL AU}THO TY
Ronald C. Wolfe, Chairman`
y Mc envy, ut or Jerk
Section IV, Page 31
CERTIFIED:
TOWN OF AVON
RESOLUTION NO. 09-35
SERIES OF 2009
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2009, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2010 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 24, 2009; and
WHEREAS, the amount of money necessary to balance the budget for general
operating purposes from property tax revenue is $2,202,404; and
WHEREAS, the amount of money to balance the budget for bonds and interest is
553,838; and
WHEREAS, the 2009 net total assessed valuation for the Town of Avon, as
certified by the County Assessor is $245,913,790.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the
Town of Avon during the 2010 budget year there is levied a tax of 8.956 mills upon each
dollar of the net total assessed valuation of all taxable property within the Town of Avon
for the year 2009.
Section 2. That for the purpose of meeting all bonds and interest of the Town of
Avon during the 2010 budget year there is levied a tax of 2.252 mills upon each dollar of
the net total assessed valuation of all taxable property within the Town of Avon for the
year 2009.
Section 3. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
as hereinabove determined and set.
ADOPTED this 24th day of November, 2009.
Section IV, Page 32
TOWN-0- VAVON, C LORADO
ATTEST:
Pat Mc envy
To rk
Mayor
C. Wolfe
Section IV, Page 33
County Tax Entity Code DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado.
On behalf of the Town of Avon
taxing entity)
the Town Council
governing body)
of the Town of Avon
local government)`
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $263,431,330
assessed valuation of.GROSS assessed valuation, Line 2 of the Certification of Valuation Form DLG 57 )
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) AreaF the tax levies must be $245,913,790
calculated using the NET AV. The taxing entity's total NET assessed valuation, Line 4 ofthe Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 1112512009 for budget/fiscal year 2010
not later than Dec. 15) (mm/dd/yyyy)yyyy)
PURPOSE (see end notes for definitions and examples)LEVY'REVENUE2
1. General Operating Expenses'8.956 mills 2,202,404
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'mills
SUBTOTAL FOR GENERAL OPERATING:8.956 mills $ 2,202,404
3. General Obligation Bonds and Interest'2.252 mills 553,838
4. Contractual Obligations'mills
5. Capital Expenditures''mills
6. Refunds/Abatements"mills
7. Other" (specify):mills
mills
TOTAL; Sum of General Operating
Subtotal and Lines 3 to 7 ]11,208 mills 2,756,242
Contact person:Daytime
print) Scot C. right,. Asst. To" M a er phone: ( 970 748-4055
Signed: ?r r
tle: Mayor
Include one copy of this tax entity's completedform when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division ofLocal Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's final certification of valuation).
Form DLG 70 (rev 7/08)
Section IV, Page 34
TOWN OF AVON
RESOLUTION NO. 09-36
SERIES OF 2009
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2009, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
AVON METROPOLITAN DISTRICT, AVON, COLORADO, FOR THE 2010
BUDGET YEAR
WHEREAS, an Agreement for Dissolution of the Avon Metropolitan District
was executed and a petition filed by the District with the District Court of Eagle County
and the District was effectively dissolved on May 31, 1998; and
WHEREAS, pursuant to the Agreement, the District shall continue in existence
as a political subdivision of the State for the sole purpose of securing payment in full of
the principal and interest of existing indebtedness; and
WHEREAS, pursuant to the Agreement, the Town Council was appointed as the
District Board of Directors and shall set mill levies as necessary in order to pay in full the
costs of annual payments on the outstanding indebtedness; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget of the Town of Avon including the Avon Metropolitan District Debt Service Fund
in accordance with the Local Government Budget Law on November 24, 2009; and
WHEREAS, the amount of money to balance the Avon Metropolitan District
Fund budget for bonds and interest is $489,099; and
WHEREAS, the 2009 net total assessed valuation for the Avon Metropolitan
District as certified by the County Assessor is $192,947,110.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all bonds and interest of the Avon
Metropolitan District during the 2010 budget year there is levied a tax of 2.535 mills
upon each dollar of the net total assessed valuation of all taxable property within the
Avon Metropolitan District for the year 2009.
Section 2. That the Mayor acting as Board President is hereby authorized and
directed to certify to the County Commissioners of Eagle County, Colorado, the mill
levies for the Avon Metropolitan District as hereinabove determined and set.
Section IV, Page 35
ADOPTED this 24th day of November, 2009.
TOWN O? AVON,
Monald C. Wolfe
Mayor
Section IV, Page 36
ATTEST:
County Tax Entity Code DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado.
On behalf of the Avon Metropolitan District ,
taxing entity)
A
the Town Council
governing body)-
of the Town of Avon
local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 204,570,700
assessed valuation of: (GROSS" assessed valuation, Line 2 ofthe Certification of Valuation Form DI.G 57E)
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (T1F) AreaF the tax levies must be $ 192,947,110
calculated using the NET AV. The taxing entity's total (NET assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 1112512009 for budget/fiscal year 2010
not later than Dec. 15) (mm/dd/yyyy) (yyyy)
PURPOSE (see end notes for definitions and examples) LEVY2 REVENUE 2
1. General Operating ExpensesH
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations"
5. Capital Expenditures''
6. Refunds/Abatements"'
7. Other" (specify):
mills $
mills $ < >
Imills Is
2.535 mills $ 489,099
mills $
mills $
mills $
mills $
mills $
TOTAL: N urn of General Operating
L Subtotal and Lines 3 to 7 1 2.535 IMMS
Contact person: Daytime
print) ott C. Wright, Ass To anager phone: (970 ) 748-4055
Signed: Title: Mayor
Include one copy of this tax entity's completedform whenriling the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Ouestions? Call DLG at (303) 866-2156.
t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
Z Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's tnal certification of valuation).
Form DLG 70 (rev 7108)
Section IV, Page 37
Ur.n 1 IV 11,A 11V1v Ur 1 AA Lr. V Ir.,-), continuea
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1. Purpose of Issue
Series:
Date of Issue:
Coupon Rate:
Maturity Date
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
CONTRACTS":
Water System
Avon Metropolitan District G. O. Refunding Bonds, Series 2001
February 1, 2001
4.00% - 4.20%
November 1, 2010
2.535
489,099
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Section IV, Page 38
Form DLG 70 (rev 7/08)
TOWN OF AVON
RESOLUTION NO. 09-37
SERIES OF 2009
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE
FEAR 2009, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2010 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex-officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 24, 2009; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $40,369; and
WHEREAS, the 2009 net total assessed valuation for the property included in the
District as certified by the County Assessor is $4,296,360.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2010 budget year there is levied a tax of 9.396 mills
Section IV, Page 39
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2009..
Section 2. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
Local Improvement District No. 1 as hereinabove determined and set.
ADOPTED this 24th day of November, 2009.
TOWOF AVON, C
r
C. Wolfe
Mayor
ATTEST:
3
Pa c enny
To n Cler
Section IV, Page 40
County Tax Entity Code DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners) of Eagle County , Colorado.
On behalf of the Town of Avon General Improvement District No. I ,
taxing entity)
A
the Town Council
governing body)
B
of the Town of Avon
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 4
assessed valuation of (GROSS°
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) AreaF the tax levies must be
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
local government)
60
assessed valuation, Line 2 of the Certification of Valuation Form DLG
assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
Submitted: 1112512009 for budget/fiscal year 2010
not later than Dec. 15) (mm/dd/yyyy) (yyyy)
PURPOSE (see end notes for definitions and examples) LEVY2 REVENUE'
1. General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations"
5. Capital ExpendituresL
6. Refunds/Abatements"'
7. OtherN (specify):
mills
mills
mills
mills
mills
mills
TOTAL; Sum of General Operating
Subtotal and Lines 3 to 7 ] 9.396 mills $ 40,369
Contact person: Daytime
print) Scot C. Wright, Asst. TIwn M ager phone: (970) 748-4055
Title: MayorSigned: z
Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Ouestions? Call DLG at (303) 866-2156.
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's final certification of valuation).
9.396 mills $ 40,369
mills $ <
9.396 mills $ 40,369
Form DLG 70 (rev 7/08)
Section IV, Page 41
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page 42