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TOWN OF AVON, COLORADO
2009 ANNUAL BUDGET
Adopted November 11, 2009
TOWN COUNCIL
Ronald C. Wolfe, Mayor
Brian Sipes, Mayor Pro Tern
Richard Carroll
David Dantas
Kristi Ferraro
Amy Phillips
Tamra Nottingham Underwood
Town Staff
Larry Brooks, Town Manager
Eric Heidemann, Assistant Town Manager-Community Development
Meryl Jacobs, Recreation Director
Brain Kozak, Police Chief
Patty McKenny, Director Administrative Services/Town Clerk
Jennifer Strehler, Director of Public Works & Transportation
Justin Hildreth, Town Engineer
Scott Wright, Assistant Town Manager-Finance
TOWN OF AVON
2009 ANNUAL BUDGET
TABLE OF CONTENTS
Introduction
Budget Message ................................................................................................................................. vi-xiii
Town of Avon Organization Chart .................................................................................................... xiv
1. Financial Overview
Total Budget - All Funds ...................................................................................................... 1
Total Budget - By Fund ........................................................................................................ 2-3
Fund Balances - By Fund ..................................................................................................... 4
A. Revenues
Graphs - 2009 & 2008 Total Operating Revenues by Source ................................. 1
Graph and Table - Taxes by Type ........................................................................... 2
Graphs - Property Tax ............................................................................................. 3
B. Operating Expenses
Graphs - 2009 & 2008 Total Expenditures by Function .......................................... 1
Graph and Table - Expenditures by Fund Type ..................................................... 2
Graphs and Table - Operating Expenditures by Category ....................................... 3
Graphs and Table - Personnel Expenditures ........................................................... 4
C. Capital Projects
Fund Summary ......................................................................................................... 1
Revenue Detail ......................................................................................................... 2
CIP Projects Inventory ............................................................................................. 3-4
Graphs and Table - Financing Plan and Capital Costs, 2009-2013 ......................... 5
Capital Projects 5-Year Plan .................................................................................... 6-11
Project Descriptions ................................................................................................. 12-21
D. General Fund
Fund Summary ......................................................................................................... 1
Graphs - Operating Revenues and Operating Expenditures .................................... 2
Graph and Table - Taxes ......................................................................................... 3
Graph and Table - Expenditures by Object Class and Function ............................. 4
Revenue Detail ......................................................................................................... 5-7
Department Expenditure Summaries ....................................................................... 8-9
Departmental Operating Costs ................................................................................. 10-11
II. Fund Summaries
Special Revenue Funds
Main Street Maintenance Fund
Fund Summary ......................................................................................................... 1
Revenue Detail ......................................................................................................... 2
i
TOWN OF AVON
2009 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
Avon Urban Renewal Authority Fund
Summary - All Funds ..............................................................................................3-4
AURA Expenditure Detail .......................................................................................5-6
Fund Summary - Debt Service .............................................................7
Fund Summary - Capital Projects ............................................................8-9
Community Enhancement Fund
Fund Summary .........................................................................................................10
Revenue Detail .........................................................................................................11
Water Fund
Fund Summary .........................................................................................................12
Revenue Detail .........................................................................................................13
Affordable Housing Fund
Fund Summary .........................................................................................................14
Revenue Detail .........................................................................................................15
Facilities Reserve Fund
Fund Summary .........................................................................................................16
Revenue Detail .........................................................................................................17
Debt Service Funds
Debt Service Fund Summary ....................................................................................18
AMD Debt Service Fund Summary .........................................................................19
Enterprise and Internal Service Funds
Transit Enterprise Fund
Fund Summary .........................................................................................................20
Revenue Detail .........................................................................................................21
Fleet Maintenance Enterprise Service Fund
Fund Summary .........................................................................................................22
Revenue Summary ...................................................................................................23
Revenue Detail .........................................................................................................24-25
Equipment Replacement Internal Service Fund
Fund Summary .........................................................................................................26
Revenue Detail .........................................................................................................27
Fleet and Heavy Equipment Expenditure Detail ......................................................28
Recreation Center Equipment Expenditure Detail ...................................................29
Computer and Office Equipment Detail ..................................................................30
Machinery and Equipment Detail .............................................................................31
11
TOWN OF AVON
2009 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
III. Department Summaries and Line Item Detail
A. General Government and Finance
General Government
Program Summary ...................................................................................................2
Legislative Narrative ................................................................................................3-4
Mayor and Town Council ........................................................................................5-6
Boards and Commissions .........................................................................................7-8
Town Attorney .........................................................................................................9-10
Public Relations .......................................................................................................11
Town Clerk ..............................................................................................................12-13
Judicial Narrative .....................................................................................................14
Municipal Court .......................................................................................................15-16
Executive Narrative .................................................................................................17-20
Town Manager .........................................................................................................21-22
Human Resources ....................................................................................................23-24
Community Relations ........................................................................25-26
Nondepartmental ......................................................................................................27-29
Affordable Housing ..........................................................................30
B. Finance Department
Program Summary ................................................................................................... 2
Finance Narrative ..................................................................................................... 3-5
Finance .................................................................................................................... 6-9
Information Systems ................................................................................................ 10-12
C. Community Development
Program Summary ...................................
Community Development Narrative........
Administration .........................................
Planning ...................................................
Building Inspection ..................................
D. Police Department
Program Summary .......
Police Narrative ...........
Administration .............
Patrol ........................
Investigations ...............
2
3-6
7-9
10-11
12-14
2
3-6
7-10
11-15
16-17
iii
TOWN OF AVON
2009 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
E. Public Works
Program Summary ...................................................................................................2
Public Works Narrative ............................................................................................3-5
Administration .........................................................................................................6-9
Roads and Streets .....................................................................................................10-14
Facility Maintenance ................................................................................................15-19
Parks ....................................................................................................................20-24
Community Enhancement ........................................................................................25
Main Street ...............................................................................................................26-27
F. Engineering
Program Summary ...................................................................................................2
Engineering Narrative ..............................................................................................3-6
Engineering ..............................................................................................................7-10
Water Utilities ..........................................................................................................11-12
G. Transportation
Transportation and Fleet Maintenance Narrative .....................................................2-5
Transportation Summary ..........................................................................................6
Administration .........................................................................................................7-10
Operations ................................................................................................................11-14
Marketing .................................................................................................................15
H. Fleet Maintenance
Fleet Maintenance Summary ................................................................................... 1
Fleet Maintenance .................................................................................................... 2-6
Washbay ................................................................................................................... 7-8
I. Recreation Department
Program Summary ................................................................................................... 2
Recreation Narrative ................................................................................................ 3-10
Special Events .......................................................................................................... 11-15
Administration ......................................................................................................... 16-19
Adult Programs ........................................................................................................ 20-21
Aquatics ................................................................................................................... 22-24
Child Care ................................................................................................................ 25-26
Fitness .................................................................................................................... 27-28
Front Desk ................................................................................................................ 29-30
Maintenance ............................................................................................................. 31-35
Youth Programs ....................................................................................................... 36-38
Cabin ........................................................................................... 39-40
iv
TOWN OF AVON
2009 ANNUAL BUDGET
TABLE OF CONTENTS (CONTINUED)
IV. Other Information
Personnel Schedule - Full-time Employees ..........................................................................1-3
Position Classifications and Salary Ranges - Full-time Employees .....................................4-5
Part-time, Temporary and Seasonal Employee Pay Schedule ..............................................6
Chart of Accounts .................................................................................................................7-24
Resolution No. 08-43, Adoption of 2009 Operating Budgets ...............................................25-27
Resolution No. 0844, Adoption of 2009 Capital Improvement Program Budget ...............28-29
Resolution No. 08-04, Adoption of the 2009 Urban Renewal Authority Budgets ................30-31
Resolution No. 0845, Property Tax Levy ............................................................................32-34
Resolution No. 08-46, Property Tax Levy - Avon Metropolitan District ............................35-38
Resolution No. 08-47, Property Tax Levy - General Improvement District ........................39-41
v
HEART of the VALLEY
Post Office Box 975
One Lake Street
Avon... a smoke free community Avon, Colorado 81620
970-748-4000
C o L o R A D o
December 8, 2008 970-949-9139 Fax
Relay recognized
www.avon.org
Citizens of Avon, Honorable Mayor, and
Members of the Avon Town Council:
We are pleased to present to you the annual budget of the Town of Avon for the
calendar year 2009. This budget represents the Town's commitment to the needs of
the community and providing quality services while practicing prudent fiscal
management. This document identifies the Town's financial issues and proposed
solutions and communicates the Town's goals and objectives.
The budget has been prepared in accordance with the Town Charter and all applicable
Town ordinances. It uses the modified accrual basis of accounting for all funds. This
document is an important means of communication and serves as a policy and
operations guide for Town Council and staff as it represents the Town's financial plan
for 2009.
YEAR IN REVIEW
2008 has been a productive year for the Town. The accomplishments discussed below
reflect the Town's budgetary priorities in redeveloping the town center core, open
space acquisition, sustainability programs and providing a pleasant and safe
community for its residents. Below are some highlights of the Town's
accomplishments.
Community Survey
In an effort to better understand its residents' priorities and needs, the Town of Avon
conducted a Community Survey. The survey included responses from 379
homeowners and voters. Results from the survey confirmed the Town Council's
priorities, identifying the development of East and West Town Center Core, affordable
housing, and open space acquisition or preservation as the most important issues that
the town will be facing in the next five years. Renewable energy initiatives, such as
the purchase of hybrid buses, also received strong support.
Redevelopment ofAvon's Town Center Core
T .aka gtraat
Lake Street, a new roadway from West Beaver Creek Boulevard to Riverfront Lane
directly east of Town Hall, is completed and open to the public. The street consists of
a new roadway alignment, sidewalks, crosswalks, lighting, utility and drainage
infrastructure, and on-street parking. A portion of Lake Street will evolve into the
intersection with Main Street, discussed below and currently planned for 2009
vi
construction. The intersection will consist of a large public plaza that will serve as a
primary focal point, meeting point and an overlook into Harry A. Nottingham Park.
Main Street Design
The final design for Main Street, which was developed through eleven public meetings
in the summer of 2008, provides a playful, narrative walk through the history, culture
and forms of the Avon community and the physical forms of the valley floor while
also offering a pedestrian-friendly orientation and several public gathering spaces.
The final design focuses on the five focal point spaces or plaza spaces such as the Lake
Street/Main Street Plaza, Library/Recreation Center Plaza, the Seasons/Sheraton Plaza,
Lettuce Shed Plaza, and the Eastern Gateway. These areas will provide space for
community gathering, public art, and additional programming. The project is currently
scheduled for construction in 2009.
Harry A. Nottingham Park Master Plan
Nottingham Park is an integral part of Avon's identity, provides the community with
many recreational and passive benefits, and is a key landmark in Avon's town center.
In the spring of 2008, a public process was embarked upon to determine what
modifications, if any, were needed to the park. Several public meetings and a
community survey were used to gather input from citizens. The park master plan
includes recommendations for improvements such as new signage, a new fishing pier,
a shallow wading area at the lakeshore, new pathway lighting, and new tots and kids
play areas. The plan is scheduled to be adopted before the end of 2008.
East Town Center District Plan
Another cornerstone of redeveloping Avon's town center core was achieved with the
adoption of the East Town Center District Plan. The intent of The East Town Center
District Plan (The Plan) is to guide public and private redevelopment projects in the
East Town Center District. This document will be used as a decision-making tool by
the elected and appointed officials, as a visioning tool for landowners and developers,
and as a guide for future capital improvements in The East Town Center District. The
Plan analyzes the opportunities and constraints of redevelopment, identifies proposed
changes, and proposes implementation.
Westin Riverfront Resort & Spa
In 2006, the Town approved a development agreement with East West Partners for the
Westin Riverfront Resort & Spa. This $500 million project opened the first phase of
the project in September, including the project's flagship 210 room Westin hotel, a
restaurant, and a spa and fitness center. Other amenities resulting from this
development include the Riverfront Gondola, which offers direct access to Beaver
Creek Ski Resort; a 5-acre riverfront park; a public plaza; and the Westin's overall
connectivity with Town Center West and Avon Station, the Town's new transit center.
vii
Environmental Stewardship Initiatives
The Town of Avon wants to take all reasonable steps to reduce its carbon footprint and
promote sustainable practices. Below are some highlights of some of the actions taken
by the town to improve its environmental impact:
Purchased 100% of electricity used in 2008 from utility's Wind Power Pioneers
Initiated use of new hybrid bus
Implemented a No Idling Policy
Switched to purchasing LED lights for holiday lighting
Setting up and tracking usage of electricity and natural gas annually
Designed and constructed a solar powered bus shelter for Lake Street
Received a $1.5 million New Energy Communities Grant from DOLA/GEO
for past sustainability actions and our intent to design and build a Heat
Recovery Facility which uses primarily renewable sources for heat to melt
sidewalk snow and warm pool water.
Open Space
Through a multi-faceted process, two properties now owned by the U.S. Forest Service
are under consideration for conveyance to the Town of Avon as part of its open space
program. One property is the 470-acre parcel between the Wildridge subdivision and
the Singletree subdivision in Edwards that has been a target for development for more
than a decade; the other is an 80-acre parcel on the north side of the Eagle River across
from Eagle-Vail. Conservation easements held by the Eagle Valley Land Trust would
be placed on these lands to assure that this acreage continues forever as permanently
protected, publicly-accessible open space.
Financial Highlights Total sales tax revenues through the month of October, 2008 are
up 5.85% from the same period in 2007. Accommodations taxes are currently 14.69%
ahead of 2007 revenues. However, real estate transfer taxes through October, 2008 are
132,036 or approximately 6.15%, below last year levels. Excluding the real estate
transfer taxes from the current sales on the Westin Hotel units, real estate transfer
taxes are 61.13% or $1,313,479 below last year levels. The Town's revised 2008
budget shows a current year General Fund deficit of $692,677 with a ending fund
balance of $6,602,749
2009 BUDGET HIGHLIGHTS
The 2009 budget reflects the Town's priorities in redeveloping the town center core,
open space issues, sustainability programs and providing a pleasant and safe
community for its residents. The 2009 budget continues to maintain current levels of
municipal services for the Town's citizens. The Town's economy has slowed and the
economic outlook for 2009 is unenthusiastic yet optimistic due to the opening of the
Westin Hotel in the summer of 2008, as well as the anticipated opening of the
Starwood Vacation Ownership Phase 1 timeshare building in 2009 located just west of
the Westin Hotel and the Riverfront Gondola in the Town Center West area. With that
viii
the Town is concentrating its efforts in the 2009 budget on maintaining service levels,
retaining personnel, prioritizing its capital improvement projects, reducing its carbon
footprint and balancing the budget.
Personnel
Recruiting and retaining employees continues to present a challenge for the Town
because of market place competition for certain jobs and a relatively small labor pool.
For 2009, staffing levels will decrease by a net of one (1) position due to a staffing
reduction in the Transit division. Effective May, 1, bus service for the Beaver Creek
skier parking lots, which had previously been contracted for with the Town, was
discontinued and the Town was forced to reduce the number of full-time bus drivers
and other staff in Transit by a total of five (5) positions.
The four (4) new positions approved in the 2009 budget include a budget analyst in the
Finance Department, 2 maintenance workers in the Parks division, and a special events
coordinator/assistance in the Recreation Department.
The 2009 budget includes a merit-based raise pool of 5% which is in line with market
increases in other nearby jurisdictions.
Capital Improvement Projects
Due the weakening economy, the sub-prime mortgage crises and the world-wide credit
crisis, the Town was forced to re-evaluate both its immediate and long-term capital
improvement projects to match updated revenue projections. The following projects
remain in the Capital Projects Fund budget for 2009 but will be closely evaluated prior
to cominencement of work.
Public Works Facilities Improvement Program.
In August 2007, Council was presented with a description of the planned capital
project to improve the Public Works Facilities which will result in replacement
facilities for the Town's operational divisions of Public Works and Transit utilizing all
or portions of the Swift Gulch site and Tract 5 at the Village at Traer Creek to meet the
Town's projected needs through and beyond 2025. The modular buildings and
outdoor paved areas at Swift Gulch need to be replaced with larger, permanent, and
more weather-proof facilities to address long-term space demands. The recommended
infrastructure is needed for Avon's operations of transit, roads and bridges, building
facilities, parks maintenance, mall maintenance, and fleet, as well as to provide
expanded facilities for ECO Transit. The estimated construction cost of the project is
about $35 million.
The ultimate cost of the project to be born by the Town will depend on the timing of
construction, the extent of financial support received from project partners (ECO
Transit), and the award of grant funds. Preliminary engineering and environmental
permitting was completed in 2008 and grant applications to CDOT and the Federal
Transit Administration have been submitted for $14 million to cover the transit portion
lx
of the project and an IGA with ECO Transit has been prepared in anticipation of
sharing in Phase 1 design costs currently included in the 2009 budget at $1.3 million.
Forest Service Land Acquisition
This project involves participation with the US Forest Service, Eagle County, the
Colorado State Land Board, and the Eagle Valley Land Trust, in a series of land
exchanges that will permanently protect 2,140 acres of public lands. Until appraisals
have been completed on the various properties, it is unknown whether the $1.1 million
in project funds appropriated for 2009 will be needed. The budget also includes funds
for the preparation of a preliminary and final appraisal of Forest Service parcels.
Lighting Conversion
This project is a multi-year project that corrects deficiencies in the existing street lights
and replaces fixtures to bring them into conformance with the Town's adopted lighting
ordinance. Light fixtures were replaced along East Beaver Creek Blvd, West Beaver
Creek Blvd, East Benchmark Road, Beaver Creek Place and Avon Road in 2008. The
proposed budget of $500,000 replaces the remaining lights in 2009, at which time the
downcast lighting ordinance goes into effect
Nottingham Park Master Plan.
The Harry A. Nottingham Park Master Plan process began in 2008 with a community
survey to identify user needs and wants, to be followed by the development of a
preferred alternative that will incorporate park uses, activity, and possible programs.
A project budget of $200,000 for 2009 and a total of $1,750,000 in subsequent years
has been included in the capital improvements program to address the priorities that
will be identified in the final draft of the Plan to be approved late in 2008.
Waste Heat Recovery System
This project develops a heat recovery system which uses renewable sources and
delivers heat to snow melt sidewalks and would be available to heat the Recreation
Center pool waters. This is a joint project with the Eagle River Water and Sanitation
District. The resulting system will act as an efficient and flexible district-wide heating
system with a low carbon footprint which can be used in the West Town Center area.
Preliminary design occurred in 2008. In 2009, final engineering design is budgeted in
the amount of $680,000. A grant from the Department of Local Affairs has been
awarded in the amount of $1.5 million to assist with design and construction funding.
The acceptance of the grant is dependent upon a certain level of participation with the
District and is under negotiation.
Transportation Services
As mentioned above, effective May 1, 2008, Beaver Creek Metropolitan District's
contract with the Town for the skier parking lot bus service was terminated and the
Town was forced to reduce the number of full-time bus drivers and other staff in
Transit by a total of five (5) positions.
x
No other changes to operations or bus routes are anticipated for 2009. The Town
continues to encourage Traer Creek Metro District to request and fund Avon Transit
service extension to the commercial areas on Post Blvd., and the residential area of
Buffalo Ridge. On a related note, the Town is in the process of developing an updated
Transportation Comprehensive Plan to provide a technical assessment of key metrics
e.g., traffic routing and congestion, road condition, level of service, parking,
crosswalks, bus stop locations, signage, etc.) and then compare these metrics to the
goals established in the Town's Comprehensive Plan. The Plan has a strong emphasis
on transit/pedestrian links and includes a strategic transit plan, including a review of
paved trails in the core area of Town.
Financial Overview
As adopted by the Town Council on November 11, 2008, the Town's total
appropriations for 2009 equal $47,995,201. Total estimated revenues for 2009
are $31,239,819, and estimated ending fund balances are $21,144,263.
Expenditures exceed revenues in part due to the expending of bond proceeds
that were issued in 2008 by the Avon Urban Renewal Authority and will be
expended over the next three years.
Taxes make up 60.43% of estimated operating revenues, with charges for
services making up 23.85% and intergovernmental revenues 8.35%. Capital
improvements and equipment replacement constitute the highest percentage of
expenditures at 51.22%, with transportation and fleet maintenance
expenditures at 9.60%, and public works and recreation making up 10.77% and
6.85%, respectively.
General Fund revenues are estimated at $16,353,816 in 2009, with taxes
making up the majority ($10,624,894; 67.86%) of operating revenues. Sales
and accommodation tax collections represent 68.54% of total taxes, with
general property taxes representing 19.29% and payments in-lieu-of sales tax
4.42%.
Appropriations for general fund operating expenditures for 2009 total
16,496,820. Expenditures for public works makes up the largest portion,
equaling approximately 32.36% of general operating expenditures for 2009.
Recreational expenditures make up an additional 21.23% of general operating
expenditures and public safety 20.35%.
The fund balance of the General Fund is budgeted to decrease by $143,004, or
2.17%, in 2009 to an estimated ending balance of $6,459,745. The estimated
ending fund balance represents 39.16% of 2009 general fund appropriations or
the equivalent of 4.7 months of operations. The Town has felt it necessary to
retain this level of fund balance because of its heavy reliance on sales tax
revenues. The Town's position as a resort community also places a heavy
xi
reliance upon several other factors including weather, the national economy,
and tourism in general. The Town's fund balance provides the resources
necessary to be more adaptable to the short-term financial environment and
limits the need for capital financing. It is also important to have the capacity to
meet the operational impacts of redevelopment until the efforts can generate a
stabilized income.
Capital improvements spending in the Capital Projects Fund will total
6,825,964 in 2009. Major projects include: $1.3 million for the public works
facilities improvement program Phase 1 design, $1.1 million for the US Forest
Service land acquisition project, $500,000 to complete the multi-year lighting
conversion began in 2005, and $680,000 for final engineering design work for
the proposed joint waste heat recovery system project with the Eagle River
Water and Sanitation District. Funds are also appropriated for various paving
and road improvements, Nottingham Park improvements, a unified land use
code revision, and a records management system.
In the Avon Urban Renewal Authority Capital Fund, remaining bond proceeds
of $15.95 million are planned to be used in 2009 to complete the construction
of Main Street.
The Town collects a 2% tax from all sales of real property within the Town
that is dedicated for capital improvement projects. Real estate transfer tax
collections totaled $2,540,943 in 2007 and are budgeted to increase in 2009 to
3,745,098 due to the closing of units related to the opening of the Westin
Hotel and the anticipated 2009 opening of the new Starwood Vacation
Ownership timeshare building next door.
Proposed debt service appropriations equal $2,824,171 for 2009. Revenues for
payment of debt service come from property tax revenues, including tax
increment, sales tax revenues and interest earnings. In addition, capitalized
interest from the Avon Urban Renewal Authority bond issuance of $25 million
in 2008 will pay interest on the tax increment bonds for the first three years.
Appropriations for the Transit Enterprise Fund total $1,598,940 in 2009. Of
this amount, $1,550,000 is budgeted to be subsidized from the Town's General
Fund. Other revenues include property tax revenues of $40,000 from the new
General Improvement District No. 1 from the Gates development.
The Town's gross assessed valuation grew by 4.37% in 2008 to a total value of
236,410,840. The Town's mill rate for general operating purposes will
remain at 8.956 mills, while the mill rate for debt service will decrease slightly
from 3.315 to 2.436 mills. This decrease will allow property tax revenues in
the debt service fund to remain approximately at the same level as the prior
year.
X11
Sales tax revenues for 2009 are budgeted to increase $505,561 from revised
2008 estimates, an increase of 7.8%. The majority of this budgeted increase is
due to the incremental growth in retail sales and sales tax on room rentals from
the new Westin Hotel. This increase also takes into account the payment in-
lieu-of taxes discussed above.
Preparation of this budget represents a significant effort on the part of department
directors and their staff. These are the people who make important decisions every
day regarding their budgets and how they are managed. Their commitment to financial
management and efficient and effective operation of their departments is the key to
making the most of every taxpayer dollar spent.
None of this effort would have been possible without the continuing support and
direction of the Town Council. As representatives of the public interest of the Town
of Avon, they have spent a considerable amount of time and energy in governing the
process of preparing this document. Thank you to all who participated in this effort.
Respe fully subm' ed,
Bro Scott Wright
Town Asst. Town Manager-Finance
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XV
TOWN OF AVON
Financial Overview
TOTAL - ALL FUNDS
Original or
Prev. Amend.
Actual Budget
2007 2008
Final
Revised
Budget
2008
Proposed
Budget
2009
REVENUES
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Bond Proceeds
Transfers-In From Other Funds
Capital Lease Proceeds
TOTAL REVENUES
EXPENDITURES
General Government and Finance
Community Development
Public Safety
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Contingency
Debt Service
Capital Improvements and Equipment Replacement
Other Uses
Transfers-Out To Other Funds
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
12,482,669 $15,176,243 $15,260,442 $15,964,275
419,292 295,600 295,600 613,600
4,140,280 1,547,839 1,518,814 2,206,824
7,040,556 6,190,704 6,137,070 6,066,971
84,290 133,150 133,150 133,450
1,356,014 1,601,290 1,616,482 1,054,492
1,793,697 461,999 671,659 376,100
27,316,798 25,406,825 25,633,217 26,415,712
86,272 25,361 39,603 1,500
25,000,000 25,000,000
3,348,637 8,092,266 7,668,537 4,398,807
508,125 423,800
31,259,832 58,524,452 58,341,357 31,239,819
2,871,963 2,570,951 2,558,639 2,721,080
902,634 886,155 885,372 995,064
2,203,803 2,661,464 2,672,394 2,859,679
3,424,566 4,064,142 4,142,657 4,694,104
5,450,666 5,171,046 5,016,152 4,181,405
2,483,910 2,749,347 2,727,865 2,983,142
17, 337, 542 18,103,105 18, 003, 079 18,434,474
20,000 20,000 20,000
1,830,298 3,265,241 2,977,788 2,824,171
8,660,575 13,259,996 12,666,433 22,317,749
2,402,637 8,880,466 7,668,537 4,398,807
30,231,052 43,528,808 41,335,837 47,995,201
1,028,780 14,995,644 17,005,520 16,755,382)
19,865,345 20,642,793 20,894,125 37,899,645
20,894,125 $ 35,638,437 $ 37,899,645 S 21,1r4263
Section I, Page 1
TOWN OF AVON
Financial Overview
TOTAL - BY FUND
Special Revenue Funds
Main Street Urban Community Affordable Facilities
General Maintenance Renewal Enhancement Water Housing Reserve
Fund Fund Fund Fund Fund Fund Fund
REVENUE
Taxes 10,624,894 519,365
Licenses and Permits 613,600
Intergovernmental 958,134
Charges for Services 2,613,524 174,000
Fines and Forfeitures 133,450
Investment Earnings 400,000 512,392
Other Revenue 314,600 60,000
Total Operating Revenues 15,658,202 1,031,757 60,000 174,000
Other Sources
Sales of Fixed Assets
Bond Proceeds
Transfers-In From Other Funds
Capital Lease Proceeds
TOTAL REVENUES
EXPENDITURES
General Government, Housing and Finance
Community Development
Police
Public Works, Engineering and Utilities
Transportation and Fleet Maintenance
Recreation and Culture
Total Operating Expenditures
Contingency
Debt Service
Capital Expenditures
Other Uses
Transfers-Out To Other Funds
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
1,500
308,314 65,000 893,271 - 72,917
385,800 - - - _
16,353,816 65,000 1,925,028 60,000 174,000 72,917
2,667,780 46,600 6,700 -
995,064
2,859,679
4,548,312 62,139 83,653
2,983,142
14,053,977 62,139 46,600 83,653 6,700
20,000
1,145,577
15,950,000
2,422,843 819,379
16,496,820 62,139 17,142,177 903,032 6,700
143,004)2,861 15,217,149)60,000 (729,032)6,700) 72,917
6,602,749 1,558 18,971,784 334,417 2,337,589 751,000 473,834
6,459,745 $4,419 3,754,635 394,417 1,608,557 744,300 546,751
Section I, Page 2
TOWN OF AVON
Financial Overview
Internal
Debt Service Funds Capital Enterprise Funds Service Percent
Bond AMD Projects Transit Fleet Equipment of
Redemption Fund Fund Fund Maintenance Replacement Total Total
545,360 489,558 3,745,098 40,000 15,964,275 60.43%
613,600 2.32%
1,248,690 2,206,824 8.35%
9,900 2,480,129 789,418 6,066,971 22.97%
133,450 0.51%
13,750 128,350 1,054,492 3.99%
1,500 376,100 1.42%
559,110 489,558 5,123,638 49,900 2,480,129 789,418 26,415,712 100.00%
1,500
604,926 - 819,379 1,550,000 85,000 - 4,398,807
23,000 15,000 423,800
1,164,036 489,558 5,943,017 1,599,900 2,588,129 804,418 31,239,819
1,598,940 2,582,465
1,598,940 2,582,465
1,164,036 489,558 25,000
5.644.379
2,721,080 14.76%
995,064 5.40%
2,859,679 15.51%
4,694,104 25.46%
4,181,405 22.68%
2,983,142 16.18%
18,434,474 100.00%
20,000
2,824,171
723,370 22,317,749
1,156,585 - - - 4,398,807
1,164,036 489,558 6,825,964 1,598,940 2,582,465 723,370 47,995,201
882,947) 960 5,664 81,048 (16,755,382)
657,106 56,969 5,134,017 397,771 495,326 1,685,525 37,899,645
657,106 $56,969 4,251,070 398,731 500,990 1,766,573 21,144,263
Section I, Page 3
TOWN OF AVON
Financial Overview
Special
Revenue Funds
48.86%
Enterprise Funds
4.26%quipment Replacement
8.35%
2009 Fund Balances
By Fund General Fund
30.55%
Bond Reserves
1.88%
peaai Kevenue rungs
60.34%Enterprise Funds
2.36%
Capital Projects Fund
13.55%
Equipment Replacement
4.45%
Original or
Prev. Amend
Actual Budget
2007 2008
Fund Balances
General Fund
Capital Projects Fund
Bond Reserves
Equipment Replacement
Enterprise Funds
Special Revenue Funds
Total
Final
Revised
Budget
2008
Proposed
Budget
2009
7,295,426 $ 6,643,398 $ 6,602,749 $ 6,459,745
6,693,875 4,562,989 5,134,017 4,251,070
714,075 689,574 714,075 714,075
1,695,694 1,627,399 1,685,525 1,766,573
883,782 998,473 893,097 899,721
3,611,273 21,116,604 22,870,182 7,053,079
20,894,125 $ 35,638,437 $ 37,899,645 $ 21,144,263
Section I, Page 4
Projects Fund
Bond Reserves 23.38%
3.38%
2008 Fund Balances
By Fund General Fund
17.42%
TOWN OF AVON
Financial Overview
2009 TOTAL OPERATING REVENUES
By Major Source
Charges
for Service:
23.85%
Intergovernmental
8.35%
2008 TOTAL OPERATING REVENUES
By Major Source
Charges
for Services
26.66%
Intergovernmental
5.93%
Taxes
60.43%
Taxes
9.53%
Section I, Page A-1
Investment Earnings _ Licenses, Fines, Other
3.99% 4.25%
Licenses, Fines, Other
Investment Earnings 4.29%
6.31%
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $15,964,275 or sixty percent (60%) of its operating
revenues, through an assortment of taxes in 2009. The chart and table below depicts the amount and type
of taxes projected for 2009.
2009 TAXES
By Type
Accomodations Tax
4.96%
Utility Tax
1.03%
Payments
Sale:
2.9
Franchise Fees
2.87%
General Property Tax
22.63%
Specific Ownership Tax
1.04%
Sales Tax
41.01%
TAXES
General Property Tax
Specific Ownership Tax
Real Estate Transfer Tax
Sales Tax
Payments In-Lieu-Of Sales Tax
Utility Tax
Accomodations Tax
Franchise Fees
Total Taxes
Original or
Prev. Amend
Actual Budget
2007 2008
al Estate Transfer Tax
23.52%
Final
Revised Proposed
Budget Budget
2008 2009
2,766,725 $ 3,359,595 $ 3,365,993 $ 3,604,132
171,976 175,000 163,927 165,000
2,540,943 4,030,067 4,030,067 3,745,098
5,604,503 5,988,928 6,108,529 6,530,258
478,612 497,017 465,114 469,346
121,462 142,778 142,778 164,195
454,920 567,500 586,574 789,167
343,528 415,358 397,460 457,079
12,482,669 $ 15,176,243 $ 15,260,442 $15,924,275
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town
also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town.
Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital
improvement projects.
Section I, Page A-2
TOWN OF AVON
Financial Overview
Property Tax
For 2009, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption is anticipated to decrease from 3.315 to 2.410 mills due to a reduction in general
obligation debt service and an increase in the Town's assessed valuation. The property tax rate for the Avon
Metropolitan District Fund bonds is anticipated to be 2.677 mills, an increase of 0.083 mills. In addition to these
levies, the Avon Urban Renewal Authority has budgeted $519,365 in property tax increment. Total property tax
revenues for the Town are budgeted at $3,604,132 or 22.63% of total tax revenues. The two charts below
show the Town's historical property tax levies and assessed valuations for the past ten years.
250,000,000
200,000,000
150,000,000
100,000,000
50,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
Historical Assessed Values
Property Tax Levy
Section I, Page A-3
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Year
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Year
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page A-4
TOWN OF AVON
Financial Overview
2009 TOTAL EXPENDITURES
By Major Function
Capital Improvements
and Equipment
Replacement
51.22%Public Safety
56%
Works,
and Utilities
77%
tion and Fleet
tenance
9.60%
General Government and Community Development
Finance 2.28%
6.24%
Debt Service
6.48%
Capital Improvements
and Equipment
Replacement
37.64%
Recreation and Culture
6.85%
2008 TOTAL EXPENDITURES
By Major Function
General Government
and Finance
7.60%
Public Safety
7.94%
Community Development
2.63%
Public Works,
3ineering and Utilities
12.31%
Debt Service
8.85%Recreation and Culture
8.11%
Transportation and Fleet
Maintenance
14.91%
Section I, Page B-1
TOWN OF AVON
Financial Overview
2009 TOTAL EXPENDITURES
By Fund Type
Capital Pro
14.
feral Fund
54.37%
Debt Service Funds
3.45%
Special Revenue Funds
37.74%
Actual
2007
EXPENDITURES
Governmental Funds:
General Fund
Special Revenue Funds
Debt Service Funds
Capital Projects Fund
Total
Proprietary Fund Types:
Transit Fund
Fleet Maintenance Fund
Equipment Replacement Fund
Total
TOTAL EXPENDITURES
Original or Final
Prev. Amend.Revised
Budget Budget
2008 2008
Proposed
Budget
2009
13,571,798 15,317,199 15,249,878 16,496,820
517,715 13,466,025 12,146,227 18,114,048
1,830,298 1,835,586 1,835,586 1,653,594
7,986,590 7,045,334 6,400,334 6,825,964
23,906,401 37,664,144 35,632,025 43,090,426
3,056,800 2,731,620 2,519,287 1,598,940
2,393,866 2,439,426 2,496,865 2,582,465
873,985 693,618 687,660 723,370
6,324,651 5,864,664 5,703,812 4,904,775
30,231,052 $ 43,528,808 $ 41,335,837 $ 47,995,201
Section I, Page B-2
Transit Fund Fleet Equipment Replacement
3.33% Maintenance Fund Fund
5.37% 1.51%
jects Fund
TOWN OF AVON
Financial Overview
Other Operating Costs
17.51%
Contracted Services
9.78%Personnel
55.12%
L
Commodities
11.67%
2008 TOTAL OPERATING EXPENDITURES
By Category
Other Operating Costs
17.39%
Contracted Services
9.63%
Commodities
11.78%
Personnel
54.04%
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
OPERATING EXPENDITURES
Personnel
Commodities
Contracted Services
Other Operating Costs
Debt Service
Capital Outlay
Total Operating Expenditures
9,098,727 $ 9,744,952 $ 9,729,590 $ 10,173,914
1,956,933 2,114,132 2,121,480 2,153,666
1,555,294 1,687,885 1,733,650 1,805,678
2,792,776 3,303,721 3,129,922 3,231,716
561,965 574,183 620,205 620,320
1,371,847 678,232 668,232 473,180
17,337,542 18,103,105 18,003,079 18,458,474
Section I, Page B-3
2009 TOTAL OPERATING EXPENDITURES
Debt Service By Category
3.36% Capital Outlay
2.56%
Debt Service
3.44%
Capital Outlay
3.71%
TOWN OF AVON
Financial Overview
Insuran
17.10%
Overtime & Other Misc.
Wages
3.12%Full-time Employees
PTS Employees 61.84%
8.89%
2008 PERSONNEL EXPENDITURES
Taxes Retirement
Other Benefits
1.03% 6.92%
1.00%
Insurance
18.05%
Overtime & Other Misc
Wages
3.50%
PTS Employees
10.26%
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees
PTS Employees
Overtime & Other Misc. Wages
Benefits:
Insurance
Taxes
Retirement
Other Benefits
Total Personnel Costs
Full-time Employees
59.24%
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
5,363,274 $ 5,763,676 $ 5,763,676 $ 6,291,562
989,523 1,018,595 998,325 904,822
362,272 335,725 340,725 317,493
1,585,838 1,756,126 1,756,083 1,739,724
91,361 99,707 99,745 104,043
627,302 673,789 673,702 727,318
79,157 97,334 97,334 88,952
9,098,727 9,744,952 9,729,590 10,173,914
Section I, Page B-4
2009 PERSONNEL EXPENDITURES
Taxes Retirement Other Benefits
1.02% 7.15% 0.87%
MUNICIPAL SERVICES
Capital Projects Fund #41
Original or
Prev. Amend
Actual Budget
2007 2008
REVENUES
Taxes
Intergovernmental
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources:
Operating Transfer In from Water Fund
TOTAL REVENUES
EXPENDITURES
Capital Improvements:
Facilities
Land and Land Improvements
Roads and Streets
Utilities
Recreation
Water Fund Projects
Strategic Planning
Communications and Technology
Other
Rebates and Capital Contributions
Total Capital Improvements
Other Uses
Operating Transfer-Out - General Fund
Operating Transfer-Out - URA
Total Other Uses
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCE, Beginning of Year
Final
Revised Proposed
Budget Budget
2008 2009
2,540,943 $ 4,030,067 $ 4,030,067 $ 3,745,098
2,526,778 205,311 205,311 1,248,690
469,792 250,000 250,000 128,350
1,363,265 49,070 275,098 1,500
6,900,778 4,534,448 4,760,476 5,123,638
48,168 380,000 80,000 819,379
6,948,946 4,914,448 4,840,476 5,943,017
3,566,527 1,667,974 1,317,974 1,350,000
90,791 90,791 1,300,000
3,737,295 2,432,387 2,437,387 1,295,000
90,000 90,000 680,000
173,046 30,000 30,000
48,168 380,000 80,000 819,379
248,870 611,850 611,850 150,000
50,000
12,684 25,000 25,000 25,000
1,467,771 1,467,771
7,786,590 6,795,773 6,150,773 5,669,379
200,000 249,561 249,561 308,314
848,271
200,000 249,561 249,561 1,156,585
7,986,590 7,045,334 6,400,334 6,825,964
1,037,644) (2,130,886) (1,559,858) (882,947)
7,731,519 6,693,875 6,693,875 5,134,017
FUND BALANCE, End of Year $ 6,693,875 $ 4,562,989 $ 5,134,017 $ 4,251,070
Section I, Page C-1
MUNICIPAL SERVICES
Capital Projects Fund) #41
Account
Number Description
Taxes:
51401 Real Estate Transfer Tax
51000 Total Taxes
Intergovernmental:
Federal Grants:
53199 CDOT Enhancement Funds Grant
53199 FTA/CDOT Transportation Center Grant
53199 Water Environmental Research Fund Grant
Local Government/Other Agency:
53401 ECO Transit Facilities Improvement Program
53401 Eagle River Water and San District (WHIRS)
Traer Creek Metro District:
53401 East Avon Reimbursement
53401 Nottingham-Puder Ditch Cost Sharing
53401 E. Beaver Creek Blvd.
53401 Eaglebend Housing Authority
53000 Total Intergovernmental
Investment Earnings:
57101 Interest Earnings
Other Revenues:
58104 Fireplace Fees
58108 Finance Charges
58211 Developer Reimbursements:
58211 URA Reimbursement - Lake Street Design
58999 Sheraton Mountain Vista RETT Rebate
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
2,540,943 4,030,067 4,030,067 3,745,098
2,540,943 4,030,067 4,030,067 3,745,098
171,290 -
2,130,488 -
200,000
522,000
72,000
200,000 200,000 200,000 -
5,311 5,311 154,690
300,000
25,000 - - -
2,526,778 205,311 205,311 1,248,690
469,792 250,000 250,000 128,350
1,500 1,500 1,500 1,500
29
83,789 47,570 47,570 -
226,028
1,276,187
1,760
1,363,265 49,070 275,098 1,500
Other Sources:
59201 Transfer In from Other Funds 48,168 380,000 80,000 819,379
50000 TOTAL REVENUES $ 6,948,946 $ 4,914,448 $ 4,840,476 $ 5,943,017
Section I, Page C-2
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP P rojects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
CAPITAL IMPROVEMENT PROJECTS
Facilities:
11008 Municipal Bldg. Expansion (Modular Addition)541,238
13005 Village at Avon, Filing 1, Lot 5 Tap Fees 46,377
Public Works / Transportation Fac. Imp. Program.
13006 Preliminary Design 613,610 613,610
13007 Construction Design Phase 1 1,300,000
14001 Transportation Center Facility 2,978,912 44,364 44,364
14003 Bus Stop Improvements 50,000
15002 Recreation Center - Temporary Storage ! Office 660,000 660,000
15003 Recreation Center - Phase 2 Design 350,000
Land and Land Improvements:
Parks:
21008 Wildridge Dog Park 50,000 50,000
21010 Nottingham Park Improvements 200,000
21009 Forest Service Land Acquisition 40,791 40,791 1,100,000
Roads and Streets:
Streetscape:
31006 Eaglebend Dr.1,230,941 2,628 2,628
31010 Lighting Study & Conversion 82,601 320,501 320,501 500,000
31011 1-70 Noise Reduction 20,000 20,000 40,000
Street Improvements:
32007 Town Center West/Mall Plan Implementation 59,616 10,963 10,963
32008 E. Beaver Creek Blvd Improvements 300,000 300,000
32009 Railroad Crossings to Confluence 582,590 205,286 205,286
32010 W. Benchmark Realignment Design 226,028
32011 W. BIC Blvd. At-grade RR Crossing Imp.60,034
Annual Street Maintenance:
33007 2007 Paving / Road Improvements 233,067
33008 2008 Paving / Road Improvements 370,000 370,000
33009 2009 Paving / Road Improvements 700,000
Multi-Modal/Alternative Mobility:
34008 Wildridge Loop Rd. Pedestrian Improvements 437,891 1,113,009 1,113,009
34011 Wildridge Emergency Access 25,000
34012 West Avon Trails & Access Improvements 2,295 65,000 65,000 25,000
34013 Recreational Trails Program 30,000 30,000
Roundabouts:
35002 Roundabout 4 - Conversion to Full Roundabout 822,232
Utilities
41001 Waste Heat Recovery System Study 90,000 90,000
41002 Waste Heat Recovery System Design 680,000
Section I, Page C-3
MUNICIPAL SERVICES
Capital Projects Fund #41
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
CAPITAL IMPROVEMENT PROJECTS
Recreation
51002 Eagle River Recreation Enhancements Project 96,751 20,000 20,000
51003 Eagle River Recreation Access Expansion 16,555
94006 RICD Water Rights Application 59,740 10,000 10,000
Water Fund Projects
61004 Nottingham-Puder Ditch Restoration 10,621 309,379
61005 W. Beaver Creek Blvd. Drainage 1-70 to Railroad 8,581 10,000 10,000
61006 Metcalf Road Drainage - Phase 1 28,966 50,000 50,000
61008 Emergency Repairs - Nottingham-Puder Ditch 20,000
61009 Nottingham Lake Spillway Replacement 50,000
94005 Water Rights Acquisition 320,000 460,000
Strategic Planning
Development Analysis and Review:
71004 Confluence/Westin Riverfront Resort 27,791 1,000 1,000
71005 The Gates at Beaver Creek 31,651 8,160 8,160
71006 Sheraton Mountain Vista 2005 Application 22,236 3,538 3,538
71008 Cottonwood PUD 6,019
71009 Folsom Property PUD 6,149 90 90
71010 Orion Development 1,268 15,000 15,000
71011 Vail Resorts Annexation 20,000 20,000
Planning and Consulting:
79008 2008 General Planning and Consulting 50,000 50,000
79009 2009 General Planning and Consulting 50,000
71007 East Avon Redevelopment (Master Plan)90,457 14,062 14,062
79101 Nottingham Park Master Plan 150,000 150,000
79104 Housing Needs Assessment 233
79105 Public Works Master Plan 63,066
79106 Comprehensive Transportation Plan 200,000 200,000
79107 Unified Land Use Code Revision 150,000 150,000 100,000
Communications and Technology
81003 Records Management 50,000
Other
93007 2007 Historic Preservation 12,684
93008 2008 Historic Preservation 25,000 25,000
93009 2009 Historic Preservation 25,000
Developer Rebates and Capital Contributions
Capital Contributions:
95001 Westin Riverfront Resort 1,387,000 1,387,000
95001 Westin Riverfront Resort - Interest 80,771 80,771
Total Capital Improvement Projects 7,786,590 $6,795,773 $6,150,773 $5,669,379
Discretionary Projects
Section I, Page C-4
MUNICIPAL SERVICES
Capital Project Fund #41
2009-2013 Financing Plan
Beginning Fund Balance
16.07%
Transfers and Oth
10.48%
Intergovernmental
3.91%
Interest Earnings
2.23%
2009-2013 Capital Costs by Category
Tranfers Out and Other
17.68%
Strategic Planning
1.57%
Utilities and Water Fund
Projects
13.74%
Communications and
Technology
2.02%
Roads and Streets
45.15%
2009 2010 2011 2012 2013 Total
FINANCING SOURCES
Real Estate Transfer Tax
Interest Earnings
Intergovernmental
Transfers and Other
Beginning Fund Balance
TOTAL
CAPITAL COST BY CATEGORY
Roads and Streets
Facilities and Land Improvements
Communications and Technology
Utilities and Water Fund Projects
Strategic Planning
Tranfers Out and Other
TOTAL
3,745,098 $ 2,862,533 $ 5,941,140 $ 5,915,802 $ 3,044,162 $ 21,508,735
122,700 100,531 103,956 183,506 200,729 711,422
1,248,690 - - - - 1,248,690
820,879 326,500 989,000 876,500 334,478 3,347,357
5,134,017 - - - - 5,134,017
11,071,384 $ 3,289,564 $ 7,034,096 $ 6,975,808 $ 3,579,369 $ 31,950,221
1,295,000 $ 725,000 $ 1,950,000 $ 5,275,000 $ 800,000 $ 10,045,000
2,650,000 260,000 500,000 500,000 500,000 4,410,000
50,000 100,000 100,000 100,000 100,000 450,000
1,499,379 325,000 900,000 - 332,978 3,057,357
150,000 50,000 50,000 50,000 50,000 350,000
1,179,743 1,667,563 352,090 361,903 372,010 3,933,309
6,824,122 $ 3,127,563 $ 3,852,090 $ 6,286,903 $ 2,154,988 $ 22,245,666
al Estate Transfer Tax
67.32%
Section I, Page C-5
Facilities and Land
Improvements
19.82%
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TOWN OF AVON
2009 PROPOSED CAPITAL PROJECTS FUND 5-YEAR PLAN
PROJECT DESCRIPTIONS
October 1, 2008
NONDISCRETIONARY PROJECTS
LAND AND LAND IMPROVEMENTS:
Forest Service Land Acquisition
Description: Participation with the US Forest Service, Eagle County, the Colorado
State Land Board, and the Eagle Valley Land Trust, in a series of land
exchanges that will permanently protect 2,140 acres of public lands.
Status: Until appraisals have been completed on the various properties, it is
unknown whether funds will be needed. The budget includes funds for the
preparation of a preliminary and final appraisal of Forest Service parcels
which collectively contain approximately 555 acres: the previously
annexed "Parcel B" property on the northwest corner of Town containing
approximately 475 acres; and the Forest Service parcel adjacent to the
Village at Avon subdivision "Planning Area M" containing approximately
80 acres.
Project Cost
To Date: 2008 $ 40,791
Budget: 2009 $1,100,000
ROADS AND STREETS:
Streetscape:
Lighting Conversion
Description: This project is a multi-year project that corrects deficiencies in the existing
street lights and replaces fixtures to bring into conformance with adopted
lighting ordinance.
Status: Light fixtures are being replaced to along East Beaver Creek Blvd, West
Beaver Creek Blvd, East Benchmark Road, Beaver Creek Place and Avon
Road in 2008. The proposed budget is to replace the remaining lights in
2009, when the downcast lighting ordinance goes into effect.
Project Cost
To Date: 2008 $ 513,176
Budget: 2009 $ 500,000
Section I, Page C-12
Street Improvements:
Annual paving / Road Improvements
Description: Annual street resurfacing and pavement maintenance program. Generally
consisting of asphalt overlays and related surface treatments such as
curb/gutter (where applicable), guardrail adjustment, etc.
Status: Projects will be determined annually based on various existing street
conditions at the time, with a 10-year pavement surface lifespan typically
used as a `rule of thumb.' Proposed projects in 2009 include milling and
overlay of Hurd Lane from Avon Road to Eaglebend Drive. Portions of
Hurd Lane will have to be reconstructed because of poor drainage in the
area. Proposed projects in 2010 tentatively include a new asphalt surface
at W. Beaver Creek Blvd.
Budget: 2009 $ 700,000 2012 $ 475,000
2010 $ 425,000 2013 $ 500,000
2011 $ 450,000
Multi-Modal / Alternative Mobility
West Avon Trails & Access Enhancement
Related Comprehensive Plan Policy A.3.3)
Description: Continue development of a designated trail system on USFS Land located
west of Metcalf Road and bounded by Singletree, I-70 and Wildridge.
This would generally include a small parking area/access point adjacent to
the west end of Nottingham Road with designated trails connecting to
Singletree. These would be unpaved hiking and possible mountain bike
trails only.
Status: An agreement is in place with the USFS, Singletree Property Owners
Association, and Berry Creek Metro District. Trailhead design and
negotiation of access and operating agreements with CDOT are underway.
Revegetating old motocross trails and construction of new, sustainable
trails immediately west of the Nottingham Road cul-de-sac has been
identified as a priority.
Project Cost
To Date: 2008 $ 67,295
Budget: 2009 $ 25,000
Metcalf Bicycle Climbing Lane Phases 1 and 2
Description: Previously this project was combined with the Metcalf Gulch
Improvements because so much road reconstruction will be required as
part of the project. Phase 1 of the Metcalf Bicycle Climbing Lane project
is to be constructed concurrently with the Metcalf Gulch improvements.
The extent of this project is from Nottingham Road to the Barrancas
Condominium complex. The second phase of this project is to complete
the bicycle climbing from the Barrancas to Old Trail Road. The road
Section I, Page C-13
cross section will be similar to the Wildridge improvements and will have
2 ten-foot wide lanes and a 6-foot wide bicycle climbing lane.
Status: This project was previously budgeted for 2009. Staff is recommending it
be constructed in 2011 and 2012 because of the high quality of the
existing asphalt and because of budget constraints.
Budget: 2011 $ 850,000
2012 $ 1,000,000
WATER FUND PROJECTS:
Nottingham-Puder Ditch Restoration
Description: The headgate and the adjoining concrete lined section of Nottingham-
Puder Ditch has deteriorated to the extent that ditch flow is significantly
reduced. The concrete lined ditch section has partially collapsed and
further deterioration could result in all flows being blocked. This ditch is
a major source of water for Nottingham Lake, and therefore irrigation
water for all public landscaping, and thus it is important that it be
maintained. This ditch carries water rights for the Town of Avon and
Traer Creek with maintenance and repair costs split proportionately.
Status: This Project was originally budgeted for 2006. Staff is currently working
with Traer Creek Metropolitan District to develop a design. The design
will include cost estimates for the proposed solution: piping the ditch for
the first 1700' (approximate) to eliminate cave-in, sloughing, and
deterioration issues. We anticipate the first phase of this project will be
completed in 2008, pending agreement with Traer Creek for funding.
Project Cost
To Date: 2008 $ 10,621
Budget: 2009 $ 309,379
Funding: Transfers from Water Fund, Traer Creek Metro District
Drainage - W. Beaver Creek Blvd. (I-70 to Railroad)
Description: Stormwater improvements per Metcalf Gulch conceptual report prepared
in 2001. Drainage improvements will involve addressing a small sub-
basin referred to as Basin II in the Master Drainage Study by conveying
stormwater flow from a 30" diameter pipe beneath Interstate 70 south
along West Beaver Creek Boulevard onto the existing drainage adjacent to
the Railroad Crossing. The current system is only prepared for
approximately a 10-year event, and events exceeding 10-year flows have
impacted nearby residences and roadways.
Status: The design was completed in 2007. This project has been postponed to
2013.
Section I, Page C-14
Project Cost
To Date: 2008 $ 52,022
Budget: 2013 $ 332,978
Funding: Transfers from Water Fund
Drainage - Metcalf Gulch
Description: Improvements along Metcalf Road to maintain storm drainage and reduce
erosion, per recommendation in Metcalf Drainage Study and Preliminary
Design.
Status: Design was initiated in 2007. In 2008, work is underway to obtain Army
Corps of Engineer's approval or permit waiver for the project. The actual
project construction is scheduled to occur in 2011. Street improvements,
including a bicycle climbing lane, will be included in the scope of the
project if the budget allows for it. Capitol Improvement Funds will be
required to pay for the roadway portion of the project.
Project Cost
To Date: 2008 $ 78,966
Budget: 2010 $ 75,000 2011 $ 900,000
Funding: Transfers from Water Fund
Note: Timing of this project is dependent upon available Fund Balance in Water Fund.
Water Rights Acquisition
Description: Purchase additional water rights to maintain integrity of Nottingham Lake
Storage and provide service to future development and potential up-zoning
in the Town Center. The actual purchase of water rights is subject to
availability, price and timing.
Status: We are continuously on the lookout for other water rights that may
become available that would be useable by the Town. The cost of these
rights can vary significantly depending upon location, seniority, and
reliability. Proposed Budget is based on earliest anticipated date for
completion of acquisition process and primarily acts as a reserve fund for
purchase whenever rights may become available.
Budget: 2009 $ 460,000
Funding: Water Fund
PLANNING AND CONSULTING:
General Planning & Consulting
Description: Consulting services for various planning projects and development
applications that may arise throughout the year.
Budget 2009 $ 50,000 (continuing through 2013)
Section I, Page C-15
Unified Land Use Code
Description: A comprehensive re-write of Section 16 - Subdivision and Section 17 -
Zoning of the Avon Municipal Code. The Town of Avon's zoning and
subdivision codes are outdated and are not up to the task of implementing
the vision of the town's comprehensive plan or to effectively guide the
redevelopment process. As one of the key implementation tools for the
Avon Comprehensive Plan, it is essential that a new code be developed
that includes tools and techniques that are aligned with and encourage
both new and re-development at a scale, type and quality consistent with
the Town's vision. The goal of the project is to create a simplified and
cohesive land use code that combines the subdivision and zoning
development processes and is capable of providing an efficient,
predictable and transparent development review process.
Status: Clarion and Associates is the selected contractor for the project and the
project is scheduled to start in September 2008 and completed in Spring
2010.
Project Cost
To Date: 2008 $ 150,000
Budget: 2009 $ 100,000
OTHER:
Historic Preservation
Description: The purpose of this budget is to provide ongoing funds along with private
sector donations to be used for the preservation of items of cultural and
historic significance to the Town. An example is the old water wheel
located by Canyon Run that was used to generate electricity.
Budget: 2009 $ 25,000 (continuing through 2013)
DISCRETIONARY AND GRANT FUNDED PROJECTS
FACILITIES:
Public Works and Transportation Facilities Improvements
Description: This project involves construction of facilities at the Swift Gulch site and
the Traer Creek Village site to provide replacement of existing inadequate
temporary portable transit and public works maintenance facilities. ECO
Transit is a partner in this priority project.
This capital investment includes the following components: For Transit -
a transit bus storage building, administration offices, training room, locker
Section I, Page C-16
room, break room, underground parking, additional vehicle storage, heated
and unheated storage areas for parts and equipment, automated wash bay,
archive-document storage, site security, electronic file storage for bus and
site security digital films, CDL-B training course, parking for transit
foremen vehicles, unheated storage for bus shelter materials, and yard
storage. For Public Works - administrative offices, wood-working shop,
irrigation shop, electrical shop, vehicle and heavy equipment indoor
parking, equipment storage, bulk materials stockpiling, covered cinder
storage, greenhouse, paint/chemical storage, etc. plus shared occupied
spaces with the Transit Division (e.g., break room, locker room, etc.). For
Other Departments - police impound lot, document storage, computer/IT
repair shop, and yard storage for special events materials. The project
includes site work to maximize available town-owned land and
photovoltaic systems to off-set much of the on-site uses. The Town is
pursuing a LEED certification for the Administrative Building.
The project results in facilities that will allow the Town and the County to
continue to operate and maintain, as well as expand the existing public
transportation system for the next 20-30 years as development progresses
toward the transit-oriented vision for this region as defined by the Town
and the County. It also results in facilities to allow the Town to provide a
reasonable level of service through 2025 for continued public works
maintenance (e.g., parks, fleet, roads, bridges, streetscapes, and trails).
This investment will positively impact annual operating costs by reducing
labor time and extending vehicle and equipment life; it will reduce
occupational hazards and improve the Town's storm water management
and hazardous material handling practices. Without this project, the Town
will not have sufficient "back-of-house " operational facilities to satisfy
the goals of the Comprehensive Plan nor the West Town Center
Investment Plan.
Status: Preliminary engineering and environmental permitting was prepared in
2008. Grant applications to CDOT and the Federal Transit Administration
are being submitted for $14M to cover the transit portion of the project;
awards should be announced by end of
2008. An IGA with ECO Transit to share in
the design and construction costs is in
preparation. No grant sources have been
identified for the Public Works portions; the
Town expects to pay for this portion of the
Note: Specific financial
contributions from ECO Transit
and grant funding agencies
should be confirmed. This
information has the potential to
impact the schedule shown here.
project directly.
Budget: The schedule below is predicated on receiving grant funding and an
agreement with ECO regarding cost-sharing. Grant funds were requested
for Phases 1 A and B to start construction in 2010, however, there is a
reasonable probability that such funds may be delayed such that
Section I, Page C-17
construction could not commence until 2012. The schedule and funding
plan below is staff's best estimate as to the probably timing and local
share of various phases. Costs have been escalated to the year indicated in
the first column.
Estimated Total Grant proceeds Town Local
Year Cost in Start Year assumed)ECO Funds
2009 Design, phase 1 1,300,000 522,000 778,000
2010 Design, temp. transit facilities @ Village site 300,000 300,000
2011 Design, phases 2,3,4 950,000 950,000
2012 Construction phase 1A (site work)9,403,600 6,000,000 1,600,000 1,803,600
2013 Construction phase 1B (Admin Bid, Barn)14,105,400 6,000,000 1,600,000 6,505,400
2014 Construction phase 2 (50%site, Lg Equip)2,800,000 2,800,000
2015 Construction phase 3 (PW shops Bid)4,700,000 4,700,000
2016 Construction phase4 (car wash)1,500,000 1,500,000
35,059,000 12,000,000 3,722,000 19,337,000
Bus Stop Improvements
Description: Bus ridership has been rising and is expected to continue to do so with
higher gas prices and more densification in Avon. To support the Town's
goals for transit-oriented development and public safety, bus stop
improvements are needed to provide amenities for riders (e.g., benches,
signs, lighting, schedule information, garbage cans, etc.) and to establish a
uniform appearance throughout town. In some cases, extensions of
asphalt and culverts are needed to add stops on opposite sides of the street
e.g., West Beaver Creek Blvd). This CIP item provides a budget for such
improvements on the existing bus routes. Future expansion of service to
other areas would involve adding stops and associated facilities; however
this is not included at this time.
Status: The Comprehensive Transportation Plan (underway) will produce a
prioritized list of recommended transit bus stop improvements; a draft of
this plan will be ready in spring 2009. Bus stop improvement projects are
expected to be prioritized based on age and usage of existing amenities as
well as long-term plans for routes. For example, stops near Comfort Inn
and City Market would likely be recommended for improvements in 2009.
Budget: 2009 $50,000
2010 $10,000
LAND AND LAND IMPROVEMENTS:
Parks
Harry A. Nottingham Park Improvements
Description: Specific improvements to the park are needed and highly valued by the
community. This CIP item acts as a placeholder for a prioritized list of
improvements which have been identified from the Harry A. Nottingham
Park Master Plan and the 2008 Community Survey. The Town intends to
execute some of these improvements each year for the next several years.
Section I, Page C-18
Status: The Park Master Plan and Community survey were completed in 2008. In
2009, the Town will initiate design of new public restrooms and
reconstruct portions of the paved path around the lake. New playground
equipment, picnic shelters and a new fishing pier are under consideration
for future years.
Budget: 2009 $ 200,000
2010 $ 250,000
2011 $ 500,000 (continuing through 2013)
ROADS AND STREETS:
Streetscape
Nottingham Road Improvements - I-70 to Buck Creek Road
Description: Widen Nottingham Road to four lanes from roundabout No.I to Buck
Creek Road, construct roundabout at Nottingham Road/Buck Creek Road
intersection and widen Nottingham Road to a three lane section from Buck
Creek Road to east entrance at Sherwood Meadows, construct streetscape
improvements including curb & gutter, sidewalks, streetscape lighting and
landscaping along length of improvements.
Status: Project was discontinued following the February 8, 2005 Council Meeting.
Final design is substantially complete and ready to develop easement and
right-of-way descriptions for acquisition. The 5-Year CIP Plan has been
revised to reactivate the project in 2011 and 2012. The 2011 funds will be
required to verify design details, confirm easement descriptions, appraise
and acquire easements and rights-of-way. The 2012 funds are based upon
the most recent construction cost estimate. Staff recommends that this
project be re-evaluated as part of the Comprehensive Transportation
Master Plan.
Budget: 2010 $ 350,000
2011 $ 3,500,000
I-70 Berm for Noise Reduction
Description: Construct and landscape earthen berms along I-70 rights-of-way to
mitigate noise from the interstate. Extent and limits of this project have
not been determined at this time but is expected to be located along
portions of West Beaver Creek Blvd. Construction on CDOT right-of-way
is anticipated and requires that the Town obtain special permits from
CDOT. It is anticipated that the Town may construct this project with it's
own forces over a period of time using fill materials as they become
available (e.g., from excavation work associated with other capital
Section I, Page C-19
projects). The construction cost estimate below is a placeholder; more
accurate estimates will be prepared during the design phase in 2009.
Status: A noise study was executed in 2008 which indicated that current and
projected future levels of noise from 170 are significant. Design of an
earthen berm and associated retaining walls and storm water drainage
systems will be done in 2009. Permit applications and meetings with
CDOT will occur in 2009. Construction is tentatively planned to start in
2010 and would continue for several years as fill materials are generated
and until the berm is fully in place.
Project Cost
To Date: 2008 $ 20,000
Budget: 2009 $ 40,000 2010 $ 100,000 (continuing through 2013)
Multi-Modal / Alternative Mobility
Recreational Trails Program
Description: This CIP item provides for creation of new and improvements to existing
recreational trails and trailheads. This program envisions expansion of the
existing hiking, biking, and equestrian trails located north of 170 in Avon.
Restoration of some trails, construction of new trails and trailheads, added
signage, and closure of trails in sensitive areas will be funded through this
program. This budget is also ear-marked for purchase of easements and
other lands to acquire space for parking at trailheads.
Status: The Avon Recreation Trails Master Plan was prepared in 2008 under this
program. This Plan includes a prioritized list of trails-related projects
which the Town can elect to execute as funds are available to enhance
recreation for residents and visitors. In 2009, construction and land
acquisition would begin on top priority areas.
Budget: 2009 $ 30,000
2009 $ 200,000 (continuing annually as funds are available)
UTILITIES:
Waster Heat Recovery System
Description: Develop a heat recovery system which uses renewable sources and
delivers heat to snow melt sidewalks and be available to heat the
Recreation Center pool waters. This project is joint with the Eagle River
Water and Sanitation District. The resulting system will act as an efficient
and flexible district-wide heating system with a low carbon footprint
which can be used in the West Town Center area.
Status: Preliminary design occurred during 2008. In
2009, final engineering design will be
Section I, Page C-20
Note: Specific financial
contributions from ERWSD
and grant funding agencies
should be confirmed. This
information has the potential to
impact the schedule shown
here.
completed. Construction is planned for 2010. Grant applications were
submitted to the Department of Local Affairs, the Governor's Energy
Office, and the Water Environment Research Fund to assist with design
and construction funding. Status on grant awards should be known by late
October or early November 2008.
Budget: 2009 $ 680,000 (final design)
2010 $2,500,000 (construction phase 1: snowmelt system)
2012 $1,200,000 (construction phase 2: Rec Center tie-in)
Funding: Federal Grants, Eagle River Water and Sanitation District
WATER FUND PROJECTS:
Drainage Master Plan
Description: Update the Drainage Master Plan for the Town of Avon. The original
master plan was developed in 1994.
Status: The update would involve including the new development in the Town of
Avon and allow for the incorporation of the drainage improvements into
the GIS System. Incorporating the master plan into GIS will significantly
improve our ability to use it and incorporate new development as it occurs.
This project was originally budget for 2008 but has been delayed to 2009
because of staffing issues.
Budget: 2009 $250,000
Funding: Water Fund
COMMUNICATIONS AND TECHNOLOGY.
Records Management
Description: Document storage and records management system for use by all Town
departments for storing, managing and disseminating Town documents.
Budget: 2009 $ 50,000
VOIP, Video Conferencing, a-gov Projects
Description: Placeholder for funds to meet anticipated demands for technology
projects, including Voice-Over Internet, video conferencing and other e-
gov related projects.
Budget: 2010 $ 100,000 (continuing through 2013)
Section I, Page C-21
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page C-22
MUNICIPAL SERVICES
General Fund #10
Fund Summa
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Taxes 8,710,829 $9,797,208 $9,875,135 $10,624,894
Licenses and Permits 419,292 295,600 295,600 613,600
Intergovernmental 929,153 1,038,454 1,009,429 958,134
Charges for Services 2,351,475 2,303,398 2,152,668 2,613,524
Fines and Forfeitures 84,290 133,150 133,150 133,450
Investment Earnings 827,235 500,000 500,000 400,000
Other Revenue 266,841 284,500 278,358 314,600
Total Operating Revenues 13,589,115 14,352,310 14,244,340 15,658,202
Other Sources
Sales of Fixed Assets 1,500 1,500 1,500
Transfer-In From Community Enhancement Fund 61,800 61,800
Transfer-In From Capital Projects Fund 200,000 249,561 249,561 308,314
Capital Lease Proceeds 170,156 385,800
Total Other Sources 370,156 312,861 312,861 695,614
TOTAL REVENUES 13,959,271 $14,665,171 $14,557,201 S 16,353,816
EXPENDITURES
General Government 2,563,047 $2,520,551 $2,518,614 $2,667,780
Community Development 902,634 886,155 885,372 995,064
Public Safety 2,203,803 2,661,464 2,672,394 2,859,679
Public Works 3,263,935 3,813,777 3,958,728 4,548,312
Recreation and Culture 2,483,910 2,749,347 2,727,865 2,983,142
Total Operating Expenditures 11,417,329 12,631,294 12,762,973 14,053,977
Contingency 20,000 20,000 20,000
Other Uses
Transfers-Out to Mall Maintenance 15,000 15,000 45,000 65,000
Transfers-Out to Avon Urban Renewal Authority 50,000 50,000 45,000
Transfers-Out to Faciilities Reserve Fund 72,917 72,917 72,917 72,917
Transfers-Out to Debt Service 591,552 587,988 587,988 604,926
Transfers-Out to Transit 1,315,000 1,780,000 1,551,000 1,550,000
Transfers-Out to Fleet Maintenance 160,000 160,000 160,000 85,000
Total Other Uses 2,154,469 2,665,905 2,466,905 2,422,843
TOTAL EXPENDITURES 13,571,798 15,317,199 15,249,878 16,496,820
NET SOURCE (USE) OF FUNDS 387,473 652,028)692,677)143,004)
FUND BALANCES, Beginning of Year 6,907,953 7,295,426 7,295,426 6,602,749
FUND BALANCES, End of Year 7,295,426 $6,643,398 $6,602,749 $6,459,745
Section I, Page D-1
MUNICIPAL SERVICES
General Fund
2009 OPERATING REVENUES
Investment Earnings Other RevenueFinesandForfeitures2.55% 2.01%n q r; o/.
Charges for
16.6
Intergovernmental
6.12%
Licenses and Permits
3.92%
2009 OPERATING EXPENDITURES
Recreation and Culture
21.23%
Public Works
32.36%
General Government
18.98%
Taxes
67.86%
Community Development
7.08%
Public Safety
20.35%
Section I, Page D-2
MUNICIPAL SERVICES
General Fund
2009 TAXES
Accommodation
7.43%
Utility Tax
1.55%
Specific
Ownership Tax
1.55%
Sales Tax
61.11%
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
TAXES
General Property Tax 1,535,828 2,010,627 2,010,753 2,049,849
Specific Ownership Tax 171,976 175,000 163,927 165,000
Sales Tax 5,573,213 5,873,928 5,991,429 6,492,758
Utility Tax 121,462 142,778 142,778 164,195
Accommodation Tax 454,920 567,500 586,574 789,167
Other 31,290 115,000 117,100 37,500
Payments In-Lieu-Of Sales Tax 478,612 497,017 465,114 469,346
Franchise Fees 343,528 415,358 397,460 457,079
TOTAL TAXES 8,710,829 9,797,208 9,875,135 10,624,894
Section I, Page D-3
Payments In-Lieu-Of Sales
Tax
4.42%
General Property Tax
Franchise Fees 19.29%
4.30%
Other
MUNICIPAL SERVICES
General Fund
2009 OPERATING EXPENDITURES
By Object Class
Other
Operating
CnStS
Contracted
Services
11.30%
Capital
Outlay
Debt 1.82%
Service
1.10%
Commodities Services
6.98% Personnel
60.01%
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 1,469,842 126,242 501,944 560,513 17,239 16,000 $2,691,780
Community Development 795;060 16,250 138,500 36,154 9,100 995,064
Public Safety 2,087,033 149,582 50,510 569,354 3,200 2,859,679
Public Works 2,110,158 518,599 534,219 815,235 170,321 399,780 4,548,312
Recreation and Culture 1,986,693 172,198 273,145 544,006 7,100 2,983,142
TOTAL OPERATING
EXPENDITURES $ 8,448,786 $ 982,871 $ 1,498,318 $ 2,525,262 $ 187,560 $ 435,180 $ 14,077,977
Section I, Page D-4
MUNICIPAL SERVICES
General Fund
Account
Number escription
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Taxes:
51101 General Property Tax 1,533,530 2,008,327 $2,008,327 2,047,299
51102 General Property Tax - Delinquent Collections 62 300 17 50
51103 General Property Tax - Interest 2,236 2,000 2,409 2,500
51201 Specific Ownership Tax 171,976 175,000 163,927 165,000
51301 Sales Tax 5,573,213 5,873,928 5,991,429 6,492,758
51302 Utility Tax 121,462 142,778 142,778 164,195
51303 Accommodation Tax 454,920 567,500 586,574 789,167
51304 Penalties and Interest 19,736 15,000 17,100 17,500
51305 Sales Tax Audit Assessments 11,554 100,000 100,000 20,000
51306 Payments In-Lieu-Of Sales Tax 478,612 497,017 465,114 469,346
51402 Franchise Fees 343,528 415,358 397,460 457,079
51000 Total Taxes 8,710,829 9,797,208 9,875,135 10,624,894
Licenses and Permits:
52101 Liquor Licenses 5,502 5,500 5,500 5,500
52102 Business Licenses 20,350 20,000 20,000 20,000
52103 Contractor's Licenses 18,478 10,000 10,000 18,000
52201 Building Permits 363,620 250,000 250,000 560,000
52205 Road Cut Permits 11,342 10,000 10,000 10,000
52206 Other Licenses and Permits 100 100 100
52000 Total Licenses and Permits
Intergovernmental:
Federal Grants:
53105 School Resource Officer Grant
53199 Other Federal Grants
State Grants
53204 LEAF Grant
53299 Other
Subtotal: Grants
State/County Shared Revenue:
53301 Conservation Trust
53302 Motor Vehicle Registration
53303 Highway User's Tax
53304 Cigarette Tax
53305 County Sales Tax
53306 Road & Bridge Fund
53308 State Severance Tax
Subtotal: Shared Revenue
53000 Total Intergovernmental
419,292 295,600 295,600 613,600
68,578 65,102 65,102 -
13,500
4,657 14,400 14,400
843 - 2,975
74,078 79,502 82,477 13,500
66,091 72,000 73,000 75,000
23,851 24,000 24,000 24,000
169,174 160,952 160,952 155,634
54,770 53,000 54,000 55,000
397,257 440,000 424,000 440,000
142,839 204,000 185,000 185,000
1,093 5,000 6,000 10,000
855,075 958,952 926,952 944,634
929,153 1,038,454 1,009,429 958,134
Section I, Page D-5
MUNICIPAL SERVICES
General Fund
Account
Number escription
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Charges for Services:
General Government:
54101 Sales of Map and Publications 55 250 250 250
54102 Photocopying Charges 1,526 3,000 3,000 1,500
54103 License Hearing Fees 100 25 25 100
54104 Other Fees and Charges 3,028 2,250 2,250 2,500
54201 Plan Check Fees 231,438 130,000 130,000 360,000
54202 Subdivision Review Fees 48,348 35,000 35,000 35,000
54203 Design Review Fees 40,401 35,000 35,000 35,000
54204 Animal Control Fees 2,485 2,000 2,000 2,000
54205 Abatement Services 100 100 100
54206 Impact Fee Administration Fees 1,000 6,000
54301 Police Reports 1,097 2,000 2,000 2,500
54302 Police Extra Duty 11,881 10,000 10,000 20,000
54303 Fingerprinting Fees 3,814 3,500 3,500 4,000
54304 VIN Inspection Fees 11,322 20,000 20,000 25,000
54305 False Alarm Fees/Misc Police Dept Fees 3,948 3,300 3,300 5,000
54306 National Night Out 500
54399 DUI Reimbursement 2,173 2,500 2,500 3,000
54453 Village at (Avon) Municipal Services 539,440 565,982 565,982 580,881
Subtotal: General Govern.901,056 814,907 815,907 1,083,331
Recreation Facility:
54601 Admission Fees 1,042,579 1,053,000 $900,000 $1,075,000
54602 Program Fees 36,149 45,000 42,500 42,860
54603 Rentals 5,035 4,500 4,500 4,620
54604 Merchandise Sales 11,166 15,884 15,884 21,884
54605 Childcare 9,589 14,000 10,000 10,000
54606 Rec Center Services 21,125 22,900 22,900 20,000
54607 Fitness Program Revenues 25,880 25,000 25,000 33,029
54608 Locker Rental 300 300 300 300
Other Recreation:
54651 Adult Program Revenues 18,058 16,500 16,500 16,685
54652 Cabin Equipment Rentals 30,986 37,307 37,307 35,675
54653 Athletic Field Rentals 3,051 4,000 3,760 3,760
54654 Cabin Concessions 4,840 5,600 5,600 6,579
54655 Youth Program Revenues 133,547 145,000 145,000 154,101
54676 Sponsorships 97,375 90,000 91,350 89,700
54678 Event Fees 10,739 9,500 16,160 16,000
Subtotal: Recreation 1,450,419 1,488,491 1,336,761 1,530,193
54000 Total Charges for Services 2,351,475 2,303,398 2,152,668 2,613,524
Section I, Page D-6
MUNICIPAL SERVICES
General Fund
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Fines and Forfeitures:
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeitures
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55000 Total Fines and Forfeitures
40,442 68,000 68,000 68,000
29,322 38,000 38,000 38,000
6,000 8,000 8,000 8,000
3,180 3,500 3,500 3,500
5,196 5,500 5,500 5,500
150 150 150
150 500 500 300
1,500 1,500 1,000
8,000 8,000 9,000
84,290 133,150 133,150 133,450
Investment Earnings:
57101 Interest
57000 Total Investment Earnings
Other Revenues:
58101 Recreational Amenity Fees
58109 Bond Issuance Fees
58201 Lease of Town-Owned Property
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
50000 TOTAL REVENUES
827,235 500,000 500,000 400,000
827,235 500,000 500,000 400,000
136,510 145,500 139,032 141,600
11,447 11,000 11,326 11,000
27,410 28,000 28,000 62,000
91,474 100,000 100,000 100,000
266,841 284,500 278,358 314,600
13,589,115 $14,352,310 $14,244,340 $15,658,202
Section I, Page D-7
MUNICIPAL SERVICES
General Fund
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed
Dept./Div. Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
General Government:
Legislative:
111 Mayor and Town Council 130,343 $254,225 $254,225 $135,699
112 Boards and Commissions 12,718 15,806 15,806 15,792
113 Town Attorney 194,539 175,000 175,000 175,000
114 Public Relations 338,921
115 Town Clerk 99,012 99,985 99,985 92,966
Total Legislative 775,533 545,016 545,016 419,457
Judicial:
121 Municipal Court 113,818 124,881 124,881 133,566
Executive:
131 Town Manager 216,731 232,361 225,861 240,496
132 Human Resources 213,447 211,890 211,890 225,693
133 Community Relations 44,277 260,230 260,230 287,405
Total Executive 474,455 704,481 697,981 753,594
Finance Department:
141 Finance 580,471 592,476 592,476 727,523
143 Information Systems 239,025 271,699 272,099 330,425
149 Nondepartmental 379,745 281,998 286,161 303,215
Total Financial Administration 1,199,241 1,146,173 1,150,736 1,361,163
Total General Government 2,563,047 2,520,551 2,518,614 2,667,780
Community Development:
211 Administration 174,323 192,021 190,677 194,590
212 Planning 393,818 353,828 353,572 368,864
213 Building Inspection 334,493 340,306 341,123 431,610
Total Community Development 902,634 886,155 885,372 995,064
Police Department:
311 Administration 392,557 440,629 442,175 511,268
312 Patrol 1,687,867 2,102,294 2,110,944 2,220,547
313 Investigations 123,379 118,541 119,275 127,864
Total Police 2,203,803 2,661,464 2,672,394 2,859,679
Section I, Page D-8
MUNICIPAL SERVICES
General Fund
Original or Final
Prev. Amend.Revised Proposed
Dept./Div. Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Public Works:
411 Administration 112,699 102,986 104,250 110,617
412 Engineering 409,429 424,889 429,251 440,449
413 Roads and Streets 1,555,039 1,756,950 1,860,704 2,236,952
414 Facilities Maintenance 407,987 564,275 568,231 594,289
415 Parks 778,781 964,677 996,292 1,166,005
Total Public Works 3,263,935 3,813,777 3,958,728 4,548,312
Recreation and Culture:
513 Special Events 312,406 307,726 307,046 381,160
514 Administration 362,665 383,214 380,957 394,782
515 Adult Programs 31,551 52,714 52,714 56,561
516 Aquatics 450,518 486,132 486,132 529,393
517 Childcare 31,573 51,375 51,375 52,964
518 Fitness 118,875 137,255 136,680 158,176
519 Front Desk 223,429 271,489 253,519 270,009
520 Maintenance 771,160 834,842 834,842 904,136
521 Youth Programs 138,007 170,465 170,465 181,560
522 Cabin 43,726 54,135 54,135 54,401
Total Recreation and Culture 2,483,910 2,749,347 2,727,865 2,983,142
TOTAL OPERATING
EXPENDITURES 11,417,329 $12,631,294 $12,762,973 $14,053,977
Section I, Page D-9
MUNICIPAL SERVICES
General Fund
De partmental Operating Costs
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Total
General Government:
Legislative:
111 Town Council 97,971 2,500 1,500 33,728 $135,699
112 Boards and Commissions 13,292 2,500 15,792
113 Town Attorney 175,000 175,000
115 Town Clerk 77,844 3,500 3,950 5,772 1,900 92,966
Total Legislative 189,107 6,000 180,450 42,000 1,900 419,457
Judicial:
121 Municipal Court
Executive:
131 Town Manager
132 Human Resources
133 Community Relations
103,206 2,900 26,300 1,160 133,566
Total Executive
Administration:
141 Finance Department
143 Information Systems
149 Nondepartmental
Total Administration
Total General Government
211,708 2,200 10,000 14,988 1,600 240,496
182,393 3,650 7,550 32,100 225,693
52,788 150 65,567 192,900 311,405
446,889 6,000 83,117 239,988 1,600 777,594
554,055 52,005 102,386 13,477 5,600 727,523
176,585 42,137 48,986 55,817 -6,900 330,425
17,200 60,705 208,071 17,239 303,215
730,640 111,342 212,077 277,365 17,239 12,500 1,361,163
1,469,842 126,242 501,944 560,513 17,239 16,000 2,691,780
Community Development:
211 Administration 162,652 4,850 12,000 7,588
212 Planning 349,342 6,600 500 12,422
213 Building Inspection 283,066 4,800 126,000 16,144
Total Community Development 795,060 16,250 138,500 36,154
Public Safety:
Police Department:
311 Administration 422,213 17,215 39,545 29,095
312 Patrol 1,555,909 125,442 9,586 529,610
313 Investigations 108,911 6,925 1,379 10,649
Total Public Safety 2,087,033 149,582 50,510 569,354
7,500 194,590
368,864
1,600 431,610
9,100 995,064
3,200 511,268
2,220,547
127,864
3,200 2,859,679
Section I, Page D-10
MUNICIPAL SERVICES
General Fund
De partmental O perating Costs
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Total
Public Works
411 Administration 77,342 3,935 14,615 13,745 980 110,617
412 Engineering 376,665 12,300 29,066 20,318 2,100 440,449
413 Roads and Streets 657,699 294,755 326,818 448,017 165,663 344,000 2,236,952
414 Facility Maintenance 287,303 36,947 98,080 120,859 51,100 594,289
415 Parks 711,149 170,662 65,640 212,296 4,658 1,600 1,166,005
Total Public Works 2,110,158 518,599 534,219 815,235 170,321 399,780 4,548,312
Recreation and Culture:
513 Special Events
514 Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
520 Maintenance
521 Youth Programs
522 Cabin
Total Parks and Recreation
TOTAL OPERATING
EXPENDITURES
155,355 22,300 174,150 27,855 1,500 381,160
285,728 8,700 27,226 73,128 394,782
52,301 3,300 960 56,561
434,963 31,550 200 62,680 529,393
50,899 1,500 565 52,964
90,672 4,500 1,400 61,604 158,176
217,833 22,650 6,600 22,926 270,009
490,661 62,298 61,919 283,658 5,600 904,136
164,595 9,100 650 7,215 181,560
43,686 6,300 1,000 3,415 54,401
1,986,693 172,198 273,145 544,006 7,100 2,983.142
8,448,786 $ 982,871 $ 1,498,318 $ 2,525,262 $ 187,560 $ 435,180 $ 14,077,977
Section I, Page D-11
THIS PAGE INTENTIONALLY LEFT BLANK
Section I, Page D-12
MUNICIPAL SERVICES
Main Street Maintenance Fund #21
Fund Summ a
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Other Revenue 54,721 49,429
Total Operating Revenues 54,721 49,429
Other Sources
Transfers In - General Fund 15,000 15,000 45,000 65,000
TOTAL REVENUES 69,721 64,429 45,000 65,000
EXPENDITURES
Public Works:
Main Street Maintenance 60,186 96,810 96,374 62,139
Total Operating Expenditures 60,186 96,810 96,374 62,139
TOTAL EXPENDITURES 60,186 96,810 96,374 62,139
NET SOURCE (USE) OF FUNDS 9,535 32,381)51,374)2,861
FUND BALANCES, Beginning of Year 43,397 46,293 52,932 1,558
FUND BALANCES, End of Year 52,932 13,912 1,558 4,419
Section II, Page 1
MUNICIPAL SERVICES
Main Street Maintenance Fund #21
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Other Revenues:
58105 Mall Maintenance Fees 54,721 $49,429 $ - $ -
58000 Total Other Revenues 54,721 49,429 - -
Other Sources:
59201 Transfers In - General Fund 15,000 15,000 45,000 65,000
59000 Total Other Sources 15,000 15,000 45,000 65,000
50000 TOTAL REVENUES 69,721 $64,429 $ 45,000 $ 65;000
Section II, Page 2
AVON URBAN RENEWAL AUTHORITY
Summary - All Funds
TOTAL - ALL FUNDS
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Taxes
Investment Earnings
Total Operating Revenues
Other Sources
Bond Proceeds
Transfers In - AURA Debt Service Fund
Transfers In - TOA General Fund
Transfers In - TOA Capital Projects Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government
Total Operating Expenditures
Debt Service
Capital Improvements
Other Uses
Transfers Out - AURA Capital Projects Fund
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
126,370 $ 132,642 $ 519,365
786,290 801,482 512,392
912,660 934,124 1,031,757
25,000,000 25,000,000
4,735,000 4,810,271
50,000 50,000 45,000
848,271
29,785,000 29,860,271 893,271
30,697,660 30,794,395 1,925,028
113,916 50,400 40,025 46,600
113,916 50,400 40,025 46,600
1,372,260 1,142,202 1,145,577
5,828,000 5,828,000 15,950,000
4,735,000 4,810,271 -
113,916 11,985,660 11,820,498 17,142,177
113,916) 18,712,000 18,973,897 (15,217,149)
111,803 111,803 (2,113) 18,971,784
2,113) 15.3>" .`s0 3 18,971,784 $ 3,754,635
Section II, Page 3
AVON URBAN RENEWAL AUTHORITY
General Fund
Fu nd Summary
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
REVENUES
58999 Other Revenue
Total Operating Revenues
Other Sources
59201 Transfers In - TOA General Fund 50,000 50,000 45,000
50000 TOTAL REVENUES 50,000 50,000 45,000
EXPENDITURES
General Government 113,916 50,400 40,025 46,600
60000 TOTAL EXPENDITURES 113,916 50,400 40,025 46,600
NET SOURCE (USE) OF FUNDS 113,916)400)9,975 1,600)
FUND BALANCES, Beginning of Year 111,803 111,803 2,113)7,862
FUND BALANCES, End of Year S (2,113)S 111,403 7,862 6,262
Section II, Page 4
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Avon Urban Renewal Authority #148
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63101 Legal Services
63199 Other Professional Services
63203 Printing and Reproduction
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64301 Postage and Delivery
64901 Advertising/Legal
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
392 400
N/A
N/A
392 400 N/A
47,598 20,000 20,000 10,000 50.00%
65,097 30,000 20,000 35,000 75.00%
256 1,000 N/A
112,951 50,000 40,000 46,000 15.00%
85 25 100 300.00%
54 - - - N/A
434 - - 500 N/A
573 - 25 600 N/A
113,916 $ 50,400 $ 40,025 $ 46,600 16.43%
Section II, Page 5
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Finance and Information Systems
Program: Avon Urban Renewal Authority
Account 2009
Number Account Name Budget Justification
AURA General Counsel Services 5,000
63101 Legal Services 10,000 East Avon Town Center URA Plan 5,000
Financial Modeling Services 10,000
Other Professional Services - East Avon
63199 Other Professional Services 35,000 Town Center URA Plan 25,000
63230 Printing and Reproduction 1,000 East Avon Town Center URA Plan 1,000
63000 Total Contract Services 46,000
64201 Telephone 100 Conference Calls 100
64901 Advertising and Legal 500 Legal Notices 500
64000 Total Other Operating Costs 600
Section II, Page 6
AVON URBAN RENEWAL AUTHORITY
Debt Service Fund
Fund Summa
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
REVENUES
Taxes:
51101 Property Tax - Current $
51101 Less: TIF Rebate
51000 Total Taxes
57101 Investment Earnings:
50000 Total Operating Revenues
Other Sources
59201 Transfers In - AURA Capital Projects Fund
TOTAL REVENUES
EXPENDITURES AND OTHER USES
Debt Service:
930 Series 2008, TIF Revenue Bonds:
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65106 Letter of Credit Fees
65107 Remarketing Fees
64303 County Treasurer Fees
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
126,370 $ 234,244 $ 888,542
101,602) (369,177)
126,370 132,642 519,365
136,290 151,482 162,392
262,660 284,124 681,757
4,735,000 4,810,271 -
4,997,660 5,094,395 681,757
FUND BALANCES, End of Year $
Section 11, Page 7
872,260 783,719 1,011,250
5,000 5,000
62,237 80,306
24,219 31,250
7,027 17,771
872,260 882,202 1,145,577
4,125,400 4,212,193 (463,820)
4,212,193
4,125,400 $ 4,212,193 $ 3,748,373
AVON URBAN RENEWAL AUTHORITY
Capital Projects Fund
Account
Number Description
REVENUES
57101 Investment Earnings
Total Operating Revenues
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
650,000 $ 650,000 $ 350,000
650,000 650,000 350,000
Other Sources
59101 Bond Procceds
59201 Transfers In - TOA Capital Projects Fund
Total Other Sources
50000 TOTAL REVENUES
EXPENDITURES
Debt Service:
65104 Bond Issuance Costs
Capital Improvements
Total
Other Uses
69101 Transfers Out -AURA Debt Service Fund
60000 TOTAL EXPENDITURES
25,000,000 25,000,000 -
848,271
25,000,000 25,000,000 848,271
25,650,000 25,650,000 1,198,271
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year $
Section II, Page 8
500,000 260,000
5,828,000 5,828,000 15,950,000
6,328,000 6,088,000 15, 950, 000
4,735,000 4,810,271
11,063,000 10,898,271 15,950,000
14,587,000 14,751,729 14,751,729)
14,751,729
14,587,000 $ 14,751,729 $ -
AVON URBAN RENEWAL AUTHORITY
Capital Projects Fund
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32012 Lake Street Realignment Design $328,000 $328,000 $
32013 Lake Street Construction 4,500,000 4,500,000
32014 Main Street Design 800,000 800,000
32015 Main Street Easements 200,000 200,000 -
32016 Main Street Construction 15,800,000
32017 Benchmark Road Design 150,000
Total Capital Improvement Projects $ - $ 5,828,000 $ 5,828,000 $ 15,950,000
Section II, Page 9
MUNICIPAL SERVICES
Community Enhancement Fund #23
Fund Summa
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund
TOTAL REVENUES
EXPENDITURES
Public Works:
Community Enhancement
Total Operating Expenditures
Other Uses
62,907 $60,000 $60,000 $60,000
62,907 60,000 60,000 60,000
62,907 60,000 60,000 60,000
26,132 60,000 - -
26,132 60,000 - -
Transfers Out - General Fund - - 61,800 -
TOTAL EXPENDITURES 26,132 60,000 61,800 -
NET SOURCE (USE) OF FUNDS 36,775 - (1,800) 60,000
FUND BALANCES, Beginning of Year 299,442 331,442 336,217 334,417
FUND BALANCES, End of Year $ 336,217 $ 331,442 $ 334,417 $ 394,417
Section II, Page 10
MUNICIPAL SERVICES
Community Enhancement Fund #23
Account
Number Description
Other Revenues:
58106 Community Enhancement Fees
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund
59000 Total Other Sources
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
62,907 $60,000 $60,000 $60,000
62,907 60,000 60,000 60,000
50000 TOTAL REVENUES $ 62,907 $ 60,000 $ 60,000 $ 60,000
Section II, Page 11
MUNICIPAL SERVICES
Water Fund #24
Original or
Prev. Amend
Actual Budget
2007 2008
REVENUES
Charges for Services
Investment Earnings
Other Revenues
Total Operating Revenues
Other Sources
TOTAL REVENUES
EXPENDITURES
Water Utilities
Total Operating Expenditures
Other Uses
Final
Revised Proposed
Budget Budget
2008 2009
893,009 $ 359,000 $ 392,824 $ 174,000
29,144 40,000 40,000 -
2,845 - - -
924,998 399,000 432,824 174,000
924,998 399,000 432,824 174,000
74,313 93,555 87,555 83,653
74,313 93,555 87,555 83,653
Transfers Out - Capital Projects Fund 48,168 1,230,000 80,000 819,379
TOTAL EXPENDITURES 122,481 1,323,555 167,555 903,032
NET SOURCE (USE) OF FUNDS 802,517 924,555)265,269 729,032)
FUND BALANCES, Beginning of Year 1,269,803 1,647,168 2,072,320 2,337,589
FUND BALANCES, End of Year 2,072,320 722,613 2,337,589 1,608,557
Section II, Page 12
MUNICIPAL SERVICES
Water !Fund #?a
Account
Number escription
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Charges for Services:
54401 Sales of Water 136,151 134,000 134,000 134,000
54402 Tap Fees 712,194 225,000 258,824 40,000
54404 Tap Fees - Mountain Star 34,264
54405 Tap Fees - Village at (Avon)10,400
54000 Total Charges for Services 893,009 359,000 392,824 174,000
57101 Investment Earnings 29,144 40,000 40,000
Other Revenues:
58999 Nonclassified Revenues 2,845 - - -
58000 Total Other Revenues 2,845 - - -
50000 TOTAL REVENUES $ 924,998 $ 399,000 $ 432,824 $ 174,000
Section II, Page 13
MUNICIPAL SERVICES
Affordable Housing Fund #25
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund
Transfers In - Capital Projects Fund
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government:
Affordable Housing
Total Operating Expenditures
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
Original or Final
Prev. Amend. Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
100,000 - - -
846,000 - - -
946,000 - - -
946,000 - - -
195,000 - - 6,700
195,000 - - 6,700
195,000 - - 6,700
751,000 - - (6,700)
751,000 751,000 751,000
751,000 $ 751,000 $ 751,000 $ 744,300
Section II, Page 14
MUNICIPAL SERVICES
Affordable Housing Fund #25
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Other Revenues:
58999 Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund 100,000 - - -
59201 Transfers In - Capital Projects Fund 846,000 - - -
59000 Total Other Sources 946,000 - - -
50000 TOTAL REVENUES 946,000 $ - $ - $ -
Section II, Page 15
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Other Revenue
Total Operating Revenues
Other Sources
Transfers In - General Fund 72,917 72,917 72,917 72,917
Total Other Sources 72,917 72,917 72,917 72,917
TOTAL REVENUES 72,917 72,917 72,917 72,917
EXPENDITURES
Public Works:
Facilities Maintenance
Total Operating Expenditures
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS 72,917 72,917 72,917 72,917
FUND BALANCES, Beginning of Year 328,000 400,917 400,917 473,834
FUND BALANCES, End of Year 400,917 $473,834 473,83' S 546,751
Section II, Page 16
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Account
Number Description
Other Revenues:
58999 Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59201 Transfers In - General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
72,917 72,917 72,917 72,917
72,917 72,917 72,917 72,917
72,917 $ 72,917 $ 72,917 $ 72,917
Section II, Page 17
MUNICIPAL SERVICES
Debt Service Fund #31
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
REVENUES
Taxes:
51101 General Property Taxes
51102 Property Tax - Delinquent
51103 Property Tax - Interest & Penalties
51000 Total Taxes
Investment Earnings:
57101 Investment Earnings
Other Sources:
59201 Transfers-In from General Fund
59000 Total Other Sources
50000 TOTAL REVENUES
EXPENDITURES
Debt Service:
916 Series 1996, G.O. Refunding Bonds:
65101 Principal
65102 Interest
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal
65102 Interest
923 Series 1998, Certificates of Participation
65101 Principal
65102 Interest
922 Series 2004, G.O. Refunding Bonds
65101 Principal
65102 Interest
911
64303 County Treasurer Fees
65103 Fiscal Agent Fees
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
741,594 $ 735,992 $ 735,992 $ 545,360
30 - - -
1,081 - - -
742,705 735,992 735,992 545,360
29,843 25,000 25,000 13,750
591,552 587,988 587,988 604,926
591,552 587,988 587,988 604,926
1,364,100 1,348,980 1,348,980 1,164,036
490,000 515,000 515,000 90,000
56,540 31,550 31,550 4,770
340,000 350,000 350,000 370,000
136,935 123,165 123,165 108,815
78,750 82,500 82,500 86,250
60,866 57,323 57,323 53,611
40,000 40,000 40,000 305,000
128,073 128,073 128,073 128,073
14,854 14,869 14,869 11,017
3,424 6,500 6,500 6,500
1,349,442 1,348,980 1,348,980 1,164,036
14,658
642,448 639,941 657,106 657,106
657,106 $639,941 $657,106 $657,106
Section II, Page 18
MUNICIPAL SERVICES
AMD Debt Service Fund #33
Account
Number Description
REVENUES
Taxes:
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Property Tax - Interest & Penalties
51000 Total Taxes
Original or Final
Prev. Amend. Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
487,362 $ 486,606 $ 486,606 $ 489,558
22 - - -
808 - - -
488,192 486,606 486,606 489,558
Investment Earnings:
57101 Interest
50000 TOTAL REVENUES 488,192 486,606 486,606 489,558
EXPENDITURES AND OTHER USES
Debt Service:
913 Series 2001, G.O. Refunding Bonds:
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
64303 County Treasurer Fees
60000 TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
400,000 420,000 420,000 440,000
66,060 49,860 49,860 32,723
150 2,000 2,000 2,000
14,646 14,746 14,746 14,835
480,856 486,606 486,606 489,558
7,336
49,633 49,633 56,969 56,969
56,969 $49,633 $56,969 $56,969
Section II, Page 19
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Taxes 40,000
Intergovernmental 684,349 304,074 304,074
Charges for Services 1,122,816 619,981 631,524 9,900
Other Revenues 33,813 19,000 27,918
Total Operating Revenues 1,840,978 943,055 963,516 49,900
Other Sources
Sale of Fixed Assets 8,861 8,861 -
Transfers In from General Fund - Operating 1,207,000 1,704,000 1,475,000 1,550,000
Transfers In from General Fund - Capital 108,000 76,000 76,000 -
Total Other Sources 1,315,000 1,788,861 1,559,861 1,550,000
TOTAL REVENUES 3,155,978 2,731,916 2,523,377 1,599,900
EXPENDITURES
Transportation 3,056,800 2,731,620 2,519,287 1,598,940
TOTAL EXPENDITURES 3,056,800 2,731,620 2,519,287 1,598,940
NET SOURCE (USE) OF FUNDS 99,178 296 4,090 960
FUND BALANCES, Beginning of Year 294,503 393,681 393,681 397,771
FUND BALANCES, End of Year 393,681 $393,977 $397,771 $398,731
Section II, Page 20
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Taxes:
Property Taxes
51101 Gates GID
51000 Total Taxes
Intergovernmental:
Federal Grants:
53104 FTA Grant
53000 Total Intergovernmental
Charges for Services:
Transportation:
54501 Beaver Creek Bus System
54502 Charter
Employee Housing:
54551 Rental Revenues - Employees
54555 Rental Revenues - Nonemployees
54000 Total Charges for Services
Other Revenues:
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59101 Sale of Fixed Assets
59201 Transfers In from General Fund - Operating
59201 Transfers In from General Fund - Capital
59000 Total Other Sources
50000 TOTAL REVENUES
40,000
40,000
684,349 304,074 304,074 -
684,349 304,074 304,074 -
1,048,332 559,981 549,714 -
46,745 20,000 20,000 -
27,739 40,000 25,350 9,900
36,460 -
1,122,816 619,981 631,524 9,900
33,813 19,000 27,918 -
33,813 19,000 27,918 -
8,861 8,861 -
1,207,000 1,704,000 1,475,000 1,550,000
108,000 76,000 76,000 -
1,315,000 1,788,861 1,559,861 1,550,000
3,155,978 $ 2,731,916 $ 2,523,377 $ 1,599,900
Section II, Page 21
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Original or
Prev. Amend
Actual Budget
2007 2008
REVENUES
Charges for Services
Other Revenue
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Operating Transfers-In
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Public Works:
Fleet Maintenance
Washbay
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
Final
Revised Proposed
Budget Budget
2008 2009
2,147,583 $ 2,286,834 $ 2,338,563 $ 2,480,129
9,305 - 3,527 -
2,156,888 2,286,834 2,342,090 2,480,129
23,000
160,000 160,000 160,000 85,000
160,000 160,000 160,000 108,000
2,316,888 2,446,834 2,502,090 2,588,129
2,318,888 2,322,831 2,402,270 2,472,870
74,978 116,595 94,595 109,595
2,393,866 2,439,426 2,496,865 2,582,465
76,978) 7,408 5,225 5,664
FUND BALANCES, Beginning of Year 567,079 597,088 490,101 495,326
FUND BALANCES, End of Year 490,101 $604,496 $495,326 $500,990
Section II, Page 22
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Revenue Summa
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 1,463,671 1,562,021 1,625,360 1,756,807
54901 Departmental Fleet Maintenance Chrgs 568,505 582,782 554,620 560,477
54902 Wash Bay Charges 55,769 67,031 67,031 57,561
54903 Sales of Fuel 59,638 75,000 91,552 105,284
54000 Total Charges for Services 2,147,583 2,286,834 2,338,563 2,480,129
Other Revenues:
58108 Finance Charges -
58205 Insurance Reimbursements 6,261
58999 Miscellaneous Nonclassified Revenues 3,044
58000 Total Other Revenues 9,305
Other Sources:
59101 Sales of Fixed Assets
59201 Operating Transfers-In
59303 Capital Lease Proceeds
59000 Total Other Sources
50000 TOTAL REVENUES
160,000
1,856 -
1,671 -
3,527 -
160,000 160,000 85,000
23,000
160,000 160,000 160,000 108,000
2,316,888 $ 2,446,834 $ 2,502,090 $ 2,588,129
Section II, Page 23
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Reven ue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2007 2008 2008 2009
Charges for Services:
3rd Party Fleet Maintenance Charges
54806 Beaver Creek Bus System $408,904 496,977 449,773 475,079
54806 Vail Resorts Dial-a-Ride 614,168 633,827 702,493 742,018
54806 Beaver Creek Maintenance 77,018 63,695 65,637 69,330
54806 Smith Creek Maintenance 30,748 25,410 55,192 58,297
54806 Eagle County Transit 8,354 8,958 9,035 9,543
54806 Eagle River Fire Protection District 108,859 116,046 102,520 108,288
54806 Eagle County Ambulance District 42,712 51,121 48,527 51,257
54806 Eagle River Water & Sanitation District 142,895 130,890 155,561 164,313
54806 Town of Minturn 6,585 8,761 10,228 10,803
54806 Town of Redcliff 3,625 2,637 4,410 4,658
54806 Vail Valley Foundation 2,777 5,110 5,398
54806 Greater Eagle Fire Protection District 40,000
54806 Western Eagle County Ambulance Dist.17,026 23,699 16,874 17,823
54806 Total 1,463,671 1,562,021 1,625,360 1,756,807
Departmental Fleet Maintenance Charges
54901 Administration - Nondepartmental 1,291 1,131 2,546 2,674
54901 IT 400 420
54901 Comm Dev - Building Inspection 1,363 1,045 1,862 1,956
54901 Police - Administration 768 2,872 3,718 3,905
54901 Police - Patrol 62,760 63,989 59,042 62,010
54901 Police - Investigations 2,944 1,702 1,312 1,378
54901 Engineering 2,676 3,125 6,889 5,208
54901 Public Works - Admin 454 1,009 1,060
54901 Public Works - Roads and Streets 164,105 156,799 200,093 200,153
54901 Public Works - Facilities Maintenance 9,226 6,369 8,951 9,401
54901 Public Works - Parks 49,869 59,877 83,490 77,687
54901 Recreation - Administration 3,331 3,851 3,756 3,945
54901 Transit - Operations 251,422 270,887 166,825 175,212
54901 Fleet Maintenance 10,061 6,098 8,048 8,453
54901 Equipment Replacement Fund 8,235 5,037 6,679 7,015
54901 Total 568,505 582,782 554,620 560,477
Section II, Page 24
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Account
Number Description
Charges for Services - Continued:
Washbay Charges:
54902 Administration
54902 IT
54902 Comm Dev - Planning
54902 Comm Dev - Building Inspection
54902 Police - Administration
54902 Police - Patrol
54902 Police - Investigations
54902 Public Works - Engineering
54902 Public Works - Roads and Streets
54902 Public Works - Facilities Maintenance
54902 Public Works - Parks
54902 Recreation - Administration
54902 Transit - Operations
54902 Fleet Maintenance
54902 ECO
54902 Beaver Creek Bus System
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
468 1,040 1,040 1,040
520
468
468 1,040 1,040 1,040
468 520 520 520
3,744 5,200 5,200 6,240
468 520 520 520
858 1,040 1,040 1,040
7,008 7,654 7,654 7,654
1,248 1,040 1,040 1,560
6,768 6,574 6,574 6,574
936 1,560 1,560 1,560
13,290 15,983 15,983 15,983
1,404 1,560 1,560 1,560
11,750
18,173 23,300 23,300
54902 Total 55,769 67,031 67,031 57,561
Section II, Page 25
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
REVENUES
Charges for Services
Other Revenues
Total Operating Revenues
Other Sources
Sales of Fixed Assets
Capital Lease Proceeds
Total Other Sources
TOTAL REVENUES
EXPENDITURES
Debt Service:
2007 Master Lease
Capital Outlay:
Fleet and Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Machinery and Equipment
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
525,673 $ 621,491 $ 621,491 $ 789,418
26,758 -
525,673 621,491 648,249 789,418
86,272 15,000 29,242 15,000
337,969 - - -
424,241 15,000 29,242 15,000
949,914 636,491 677,491 804,418
57,395
573,349 261,154 271,071 481,600
166,472 344,060 363,065 115,250
134,164 31,009 47,529 89,530
5,995 36,990
873,985 693,618 687,660 723,370
75,929 57,127)10,169)81,048
FUND BALANCES, Beginning of Year 1,619,765 1,684,526 1,695,694 1,685,525
FUND BALANCES, End of Year 1,695,694 1,627,399 1,685,525 1,766,573
Section II, Page 26
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Account
Number Description
Charges for Services:
Equipment Rental Charges
54904 Town Clerk
54904 Town Manager
54904 Finance
54904 Information Systems
54904 Nondepartmental
54904 Comm Dev - Administration
54904 Comm Dev - Planning
54904 Comm Dev - Building Inspection
54904 Police - Administration
54904 Police - Patrol
54904 Police - Investigations
54904 Engineering
54904 Public Works - Administration
54904 Public Works - Roads and Streets
54904 Public Works - Facilities Maintenance
54904 Public Works - Parks
54904 Transit
54904 Fleet Maintenance
54904 Recreation - Special Events
54904 Recreation - Administration
54904 Recreation - Aquatics
54904 Recreation - Fitness
54904 Recreation - Front Desk
54904 Recreation - Maintenance
54904 Recreation - Cabin
54000 Total Charges for Services
Other Revenues:
58205 Insurance Reimbursements
Other Sources:
59101 Sale of Fixed Assets
59303 Capital Lease Proceeds
59000 Total Other Sources
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2007 2008 2008 2009
475 $673 $673 $672
499 706 706 488
7,379 598 598 597
27,791 54,655 54,655 49,602
9,880 6,017 6,017 6,611
1,820 1,932 1,932 588
472
5,948 5,948 5,948 5,948
16,746 7,400 7,400 8,870
79,516 125,781 125,781 147,865
8,751 8,752 8,752 8,751
3,301 3,301 3,301 7,695
1,000 1,200 1,200 1,200
131,523 142,418 142,418 213,605
2,400 2,400 2,400 3,600
92,703 89,191 89,191 101,090
2,400 9,085 9,085 6,685
1,200 10,551 10,551 10,551
3,877 4,612 4,612 5,530
4,733 8,143 8,143 8,295
28,639 35,373 35,373 58,630
51,884 47,250 47,250 58,854
854 854 854 854
39,750 52,494 52,494 78,951
2,604 23157 2. 1 57 3,414
525,673 621,491 621,491 789,418
26,758 -
86,272 15,000 29,242 15,000
337,969 - - -
424,241 15,000 29,242 15,000
50000 TOTAL REVENUES $ 949,914 $ 636,491 $ 677,491 $ 804,418
Section II, Page 27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: N/A
Program: Fleet and Heavy Equipment #811
Account 2009
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Public Works - Parks:
Club Car/ Gator (2), Replacements
for Units #276 and 278 22,600
John Deere Tractor, Replacement
66499 Other Machinery and Equipment 57,600 for Unit #117 35,000
Police Dept - Patrol:
Chevrolet Tahoes (3), Replacement
66501 Automobiles and Light Duty Trucks 120,000 for Units #324, #325, and #326 120,000
Public Works - Streets and Roads:
4X4 Plow Truck 257,000
Public Works - Parks:
66502 Heavy Trucks and Moving Equipment 304,000 Toro Polar Track w/ Attachments 47,000
66000 Total Capital Outlay 481,600
Section Il, Page 28
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: NIA
Program: Recreation Equipment #812
Account 2009
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Recreation Center
Aquatics:
Water Feature Replacement - Frog 6,500
C02 Revitalization 1,000
Replacement Valves 3,000
Sauna Heater 2,000
Replacement Pool Pumps (2) 5,000
Maintenance:
66202 Building improvements 27,500 Simplex Fire Alarm Panel 10,000
Maintenance:
66403 Audio/Visual Equipment 7,500 Security System 7,500
Maintenance:
Drinking Fountain 1,800
66404 Furniture and Fixtures 10,800 Lobby Furniture 9,000
Special Events:
Cinema Screen 4,500
Fitness:
Spin Bicycles (10) 13,950
Upright Bicycles w/ PVS (5) 20,000
Recumbant Bicycles w/ PVS (4) 16,000
Stepmill 5,500
Aerobics Room Sound System 3,700
Cabin:
66407 Athletic and Recreational Equipment 65,650 Paddleboat 2,000
Maintenance:
Handi Vac 1,800
66499 Other Machinery and Equipment 3,800 Floor Buffer 2,000
66000 Total Capital Outlay 115,250
Section II, Page 29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: N/A
Program: Computers and Office Equipment #813
Account 2009
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Systems:
Main Tape Backup Unit 13,751
TOA-SQL-N01 Server Replacement 12,942
TOA-SQL-N02 Server Replacement 12,942
TOA1 Server Replacement 19,550
Firewall Replacement 5,545
KVM Switch Replacement 2,500
Administration
Desktop Computer Replacement (1) 2,100
Community Development:
Laptop Computer Replacement (1) 2,000
Police Patrol:
66402 Computers and Peripherals 89,530 Panasonic Toughbook Replacement (4) 18,200
66000 Total Capital Outlay 89,530
Section II, Page 30
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: NIA
Program: Machinery and Equipment #814
Account 2009
Number Account Name Budget Justification
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Roads and Streets:
66402 Computers and Peripherals 36,990 Variable Message Sign Boards (2) 36,990
66000 Total Capital Outlay 36,990
Section II, Page 31
THIS PAGE INTENTIONALLY LEFT BLANK
Section II, Page 32
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
General Government
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2007 2008 2008 2009 Change
Personnel 704,382 698,729 698,729 739,202 5.79%
Commodities 26,402 32,102 33,900 32,100 5.31%
Contract Services 381,345 344,881 344,581 350,572 1.74%
Other Operating Costs 714,383 555,501 551,666 473,919 14.09%
Debt Service 17,238 17,238 17,238 17,239 0.01%
Capital Outlay 94,801 7,925 7,925 3,500 55.84%
Total
Department Budget by Program:
Mayor and Town Council
Boards and Commissions
Town Attorney
Public Relations
Town Clerk
Municipal Court
Town Manager
Human Resources
Community Relations
Affordable Housing
Nondepartmental
Total
Sources of Funds:
Direct Program Revenues:
Liquor Licenses
Business Licenses
Sale of Maps and Publications
Photocopying Charges
License Hearing Fees
Other Fees and Charges
Village at (Avon) Municipal Services
Municipal Court Revenues
General Revenues Offset
Affordable Housing Fund
Total
Full-time Employees (FTEs)
1,938,551 $ 1,656,376 $ 1,654,039 $ 1,616,532 -2.27%
130,343 254,225 254,225 135,699 46.62%
12,718 15,806 15,806 15,792 0.09%
194,539 175,000 175,000 175,000 0.00%
338,921 N/A
99,012 99,985 99,985 92,966 7.02%
113,818 124,881 124,881 133,566 6.95%
216,731 232,361 225,861 240,496 6.48%
213,447 211,890 211,890 225,693 6.51%
44,277 260,230 260,230 287,405 10.44%
195,000 6,700 N/A
379,745 281,998 286,161 303,215 5.96%
1,938,551 1,656,376 1,654,039 1,616,532 2.27%
5,502 5,500 5,500 5,500 0.00%
20,350 20,000 20,000 20,000 0.00%
55 250 250 250 0.00%
1,526 3,000 3,000 1,500 50.00%
100 25 25 100 300.00%
3,028 2,250 2,250 2,500 11.11%
44,335 44,335 44,335 44,335 0.00%
84,290 133,150 133,150 133,150 0.00%
159,186 208,510 208,510 207,335 0.56%
1,584,365 1,447,866 1,445,529 1,402,497 2.98%
195,000 6,700 N/A
1,938,551 $ 1,656,376 $ 1,654,039 $ 1,616,532 -2.27%
5.00 5.75 5.75 5.75
Section III, Page A-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
LEGISLATIVE
The legislative branch of local government includes the TOWN COUNCIL, BOARDS &
COMMISSIONS, THE TOWN ATTORNEY AND TOWN CLERK as an administrative support role.
MAYOR AND TOWN COUNCIL
The Town of Avon is a home rule community governed by a Home Rule Charter that
was written by a Charter Commission made up of Avon citizens. The Charter provides
for a sound and flexible framework for the governance of municipal government and
establishes a council-manager form of government. The Town Council consists of a
seven-member board elected at large on a non-partisan basis to serve four-year terms,
overlapping. No member serves more than two consecutive four-year terms, but
someone could be appointed then elected twice. The Mayor and Mayor Pro Tern are
elected from within the Council for two-year terms. The Council is the legislative and
governing body of the Town and has all legislative powers and functions of municipal
government as governed by the adoption of the Home Rule Charter. The Council may
take action through ordinances, resolutions and motions.
The Town Council also has the authority per the Charter and State Statutes to create
any BOARDS AND COMMISSIONS. The Town Council has appointed a PLANNING &
ZONING COMMISSION, an URBAN RENEWAL AUTHORITY and a HISTORIC PRESERVATION
ADVISORY COMMITTEE.
The PLANNING & ZONING COMMISSION consists of seven members who serve two-year
terms. The purpose of this Commission is to preserve and protect effective development
in the Town based upon present and future needs. Their primary function is to ensure
the preservation of the aesthetic quality of the environment through compliance with the
zoning code and other related rules and regulations, specifically the Comprehensive
Plan and Design Guidelines.
The URBAN RENEWAL AUTHORITY was created in 2007 with the approval of Resolution
No. 07-20 designating the Town Council as the Commissioners of the Authority and
finding that one or more blighted areas exist in the Town and URA Resolution No. 07-01
approving the Bylaws of the duly organized body. The role of the Authority is to exercise
the powers provided by State Statutes including the Urban Renewal Law, to
acknowledge the blighted areas that exist within Avon and make improvements to such
areas so that rehabilitation may be made in order to protect the public health, safety,
morals and welfare of the residents of the Town.
The HISTORIC PRESERVATION ADVISORY COMMITTEE consists of five registered electors or
property owners who serve in two-year terms. The Commission members were first
appointed in June 2005. The Commission was created and appointed to help promote
public health, safe and welfare through the protection and preservation of the Town's
historical and cultural heritage as represented by designated landmarks.
The Mayor and Town Council review the activity that takes place during the last year as
related to each committee. Recommendations were made on whether or not to continue
the committee with the same goals, revise the goals based on current needs or just
eliminate a committee if no future activity was anticipated. The Council agreed to retain
the Committees listed below for the year 2008 with the appointment identified. The work
Section III, Page A-3
GENERAL GOVERNMENT
session provides the forum for the committee members to provide updates and a chance
for Council to discuss strategy and formulate any action on these priority topics.
Assigned Area 2008
Liaison With Other Governments & Multi-
jurisdictional Organizations, i.e. Cast and I-
70 Group
Town Manager Larry Brooks, Mayor Ron Wolfe
and Mayor Pro Tern Brian Sipes
ECO Transit Board Ron Wolfe, Alt: Kristi Ferraro
Community Development Subcommittee Brian Sipes, Dave Dantas, Chris Evans, Chris
Green
Legal Subcommittee Tamra Nottingham Underwood, Kristi Ferraro,
Eric Heil, Town Attorney
Village At Avon Liaison Town Manager Larry Brooks, Brian Sipes, Dave
Dantas, Alt. Rich Carroll
Marketing: ABA, VVCTB, Cooperative
Marketing W/BC, Others
Rich Carroll, Alt. Amy Phillips
NWCCOG Am Phillips
QQ Water Committee Brian Sipes
UERWA Brian Sipes, Alt: Tamra Nottingham Underwood
Home Buyer's Assistance Committee
HBAC"
Eric Heidemann, Community Development
Director
Channel 5 Board Am Phillips, Alt Rich Carroll
Open Space Committee OSAC Ron Wolfe, Alt: Brian Sipes
Eagle County School District Tamra Nottingham Underwood
Avon Arts Council Ron Wolfe, Tamra Nottingham Underwood
Eagle River Watershed Council Group
monitoring Eagle River Zinc Standards
Brian Sipes, Eric Heidemann/staff
Singletree / Avon / U.S.F.S.Rich Carroll
Housing
Eagle County's Housing Action Team
HAT"
Town Council (Housing Authority)
Ron Wolfe
TOWN ATTORNEY
The Town Attorney provides legal assistance to the Town Council and represents the
Town in any legal actions. The Town Attorney serves in an advisory capacity and
interprets federal, state and local laws as they pertain to the conduct of Town business.
The Town also contracts with a local attorney who serves as the Town's prosecutor for
Municipal Court.
TOWN CLERK
The Town Clerk's office is responsible for providing specific services related to the
actions of the Mayor and Town Council in terms of maintaining the Town's official
records, including but not limited to Avon's Municipal Code, making preparations for
Town Council and Local Liquor Authority Board meetings, maintaining the minutes of all
meetings and providing notifications to the public per the Town's Charter. The office is
responsible for the administration of municipal elections that are held every two years.
The office is also responsible for interacting with the business community to assist with
business registration and liquor licensing. The Clerk's office also responds to any citizen
inquiries concerning Town legislation.
Section III, Page A-4
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: NIA
Program: Mayor and Town Council #111
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61121 PTS Wages 51,000 51,000 51,000 51,000 0.00%
61207 Telephone Allowance 480 480 480 480 0.00%
61302 PTS Pension 1,912 1,913 1,913 1,913 0.00%
61401 FICA/Medicare 924 774 774 774 0.00%
61501 Group Health and Life Insurance 42,219 39,807 39,807 40,015 0.52%
61507 Dental Insurance 3,000 3,600 3,600 3,600 0.00%
61509 Worker's Compensation 123 112 112 86 23.21%
61510 Unemployment Insurance 153 154 154 103 33.12%
61000 Total Personnel 99,811 97,840 97,840 97,971 0.13%
Commodities:
62801 Gifts and Awards 1,570 2,000 2,000 1,500 25.00%
62805 Clothing and Uniforms 500 500 1,000 100.00%
62000 Total Commodities 1,570 2,500 2,500 2,500 0.00%
Contract Services:
63203 Printing and Reproduction 490 500 500 500 0.00%
63303 Photography Services 1,500 1,500 1,000 33.33%
63000 Total Contract Services 490 2,000 2,000 1,500 25.00%
Other Operating Costs:
64101 Travel, Training and Conference 49 250 250 500 100.00%
64102 Dues, Licenses and Memberships 24,412 23,135 23,135 24,728 6.89%
64104 Meeting Expense 4,011 8,500 8,500 8,500 0.00%
64902 Financial Support, Donations, and Contributions 120,000 120,000 100.00%
64000 Total Other Operating Costs 28,472 151,885 151,885 33,728 77.79%
60000 Total Expenditures 130,343 254,225 254,225 135,699 46.62%
Section III, Page A-5
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Function: General Government/Legislative
Program: Town Council
Account 2009
Number Account Name Budget Justification
Holiday Lighting Contest Awards 1,000
62801 Gifts and Awards 1,500 Miscellaneous Gifts 500
62805 Clothing and Uniforms 1,000 Shirts for Council 1,000
62000 Total Commodities 2,500
63203 Printing and Reproduction 500 Miscellaneous Printing and Brochures 500
63303 Photography Services 1,000 Council Members 1,000
63000 Total Contract Services 1,500
64101 Travel, Training and Conference 500 Miscellaneous Travel 500
Water Quality (QQ) 1,800
Rural Resort Region 800
1-70 Coalition 6,000
CIVIL 8,128
NWCOG 5,500
64102 Dues, Licenses and Memberships 24,728 CAST 2,500
Miscellaneous Meeting Expense 500
Host Dinners 2,000
64104 Meeting Expense 8,500 Council BBQ 6,000
64000 Total Other Operating Costs 33,728
Section III, Page A-6
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Boards and Commissions #112
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Services:
61121 PTS Wages 9,900 12,600 12,600 12,600 0.00%
61302 PTS Pension 371 473 473 473 0.00%
61401 FICA/Medicare 149 190 190 190 0.00%
61509 Worker's Compensation 4 5 5 4 20.00%
61510 Unemployment Insurance 30 38 38 25 34.21%
61000 Total Personnel 10,454 13,306 13,306 13,292 0.11%
Other Operating Costs:
64104 Meeting Expenses 2,264 2,500 2,500 2,500 0.00%
64000 Total Other Operating Costs 2,264 2,500 2,500 2,500 0.00%
60000 Total Expenditures $ 12,718 $ 15,806 $ 15,806 $ 15,792 -0.09%
Section III, Page A-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Function: General Government/Legislative
Program: Boards and Commissions
Account
Number Account Name
2009
Budget Justification
64104 Meeting Expenses 2,500 Food, P & Z Meetings 2,500
64000 Total Other Operating Costs 2,500
Section III, Page A-8
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: NIA
Program: Town Attorney #113
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries N/A
61201 Automobile Allowance N/A
61301 FT Pension N/A
61303 Wellness N/A
61304 Employee Assistance Program N/A
61401 FICA/Medicare N/A
61501 Group Health and Life Insurance N/A
61505 Long-term Disability Insurance N/A
61507 Dental Insurance N/A
61509 Worker's Compensation N/A
61510 Unemployment Insurance N/A
61000 Total Personnel N/A
Commodities:
62905 Books and Periodicals N/A
62999 Office Supplies and Materials N/A
62000 Total Commodities N/A
Contract Services:
63101 Legal Services 194,539 175,000 175,000 175,000 0.00%
63000 Total Contract Services 194,539 175,000 175,000 175,000 0.00%
Other Operating Costs:
64201 Telephone - - N/A
64206 Cellular and Paging - - - - N/A
64000 Total Other Operating Costs - - - - N/A
60000 Total Expenditures $ 194,539 $ 175,000 $ 175,000 $ 175,000 0.00%
Section III, Page A-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General Government/Legislative
Program: Town Attorney
Account
Number Account Name
2009
Budget Justification
63101 Legal Services 175,000
Town Attorney General Services 125,000
Town Attorney Litigation 50,000
63000 Total Contract Services 175,000
Section III, Page A-10
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: NIA
Program: Public Relations #114
Account
Number Account Description
Contract Services:
63203 Printing and Reproduction Services
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64102 Dues, Licenses and Memberships
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development
64904 Operating Fees, Assessments, and Charges
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
4,608 -N/A
88,816 -N/A
93,424 -N/A
350 -N/A
1,324 -N/A
8,882 -N/A
105,680 - -N/A
100,000 - -N/A
29,261 - -N/A
245,497 - -N/A
338,921 $ - $ - $N/A
Section III, Page A-11
Town of Avon
Line Item Detail
Function: General Government/Legislative #110
Department: N/A
Program: Town Clerk #115
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63204 Temporary Employment Services
63304 Computer Services and Support
63504 R&M - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64301 Postage and Delivery
64302 Recording Fees
64305 Election and Registration Costs
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
61,113 $53,312 $53,312 $56,869 6.67%
136 1,500 1,500 500 66.67%
1,500 1,200 1,200 1,440 20.00%
6,722 5,864 5,864 6,256 6.68%
177 320 320 380 18.75%
26 19 19 19 0.00%
872 812 812 853 5.05%
15,392 9,818 9,818 9,832 0.14%
525 549 549 586 6.74%
209 214 214 246 14.95%
775 720 720 720 0.00%
153 117 117 96 17.95%
182 67 67 47 29.85%
87,782 74,512 74,512 77,844 4.47%
2,206
378
6,000
1,000
6,000
1,000
3,000
500
50.00%
50.00%
2,584 7,000 7,000 3,500 50.00%
1,793 - - - NA
1,500 1,500 1,500 0.00%
170 500 500 250 -50.00%
1,398 1,200 1,200 2,200 100.00%
3,361 3,200 3,200 3,950 23.44%
75 1,200 1,200 1,500 100.00%
185 300 300 300 0.00%
200 100.00%
81 100 100 100 0.00%
167 100 100 100 0.00%
655 400 400 400 0.00%
292 10,000 10,000 100.00%
475 673 673 672 100.00%
1,830 2,500 2,500 2,500 0.00%
3,760 15,273 15,273 5,772 62.21%
1,525 - - 1,900 100.00%
66000 Total Capital Outlay 1,525 -1,900 100.00%
60000 Total Expenditures 99,012 $ 99,985 $99,985 $ 92,966 7.02%
Section III, Page A-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General GovernmentlLegislative
Program: Town Clerk
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 500 Deputy Town Clerk 500
62905 Books & Periodicals 3,000 Codification of Ordinances 3,000
62999 Office Supplies & Materials 500 Supplies Specific to Clerk 500
62000 Total Commodities 3,500
Business Licensing Software Upgrade 1,000
63304 Computer Services and Support 1,500 Municipal Code Hosting 500
63504 R&M Office Equipment & Computers 250 Printer Repairs and Maintenance 250
63999 Other Contract Services 2,200 Archives, Scanning, Document Storage 2,200
63000 Total Contract Services 3,950
CML Conference, CGFOA / Clerks Fall
64101 Travel, Training and Conference 1,500 Conference, Clerks Institute 1,500
International Institute of Municipal Clerks
Colorado Municipal Clerks Assoc.
64102 Memberships & Dues 300 for Clerk and Deputy 300
64103 Mileage Reimbursement 200 Miscellaneous Town Errands 200
64201 Telephone 100 Long-Distance Charges 100
64301 Postage & Delivery 100 Fed Ex and UPS Charges 100
County Recording Fees and Motor Vehicle
64302 Recording Fees 400 Registrations 400
64402 Equipment Replacement Charges 477 Annual Equipment Rental Charges 477
Public Notices, Job Vacancies for Council
64901 Advertising 2,500 and Clerk's Department 2,500
64000 Total Other Operating Costs 5,577
Desktop Scanner 300
66402 Computers and Peripherals 1,900 Desktop Replacement: Haynes 1,600
66000 Total Capital Outlay 1,900
Section III, Page A-13
GENERAL GOVERNMENT
GENERAL GOVERNMENT
JUDICIAL
SERVICES PROVIDED BY MUNICIPAL COURT
The Court hears violations of the Town of Avon Ordinances. The vast majority of people
who have contact with the judiciary do so at the municipal level. This underscores the
importance of the municipal courts and allows them to be more responsive to the culture
in their community.
SIGNIFICANT BUDGET ISSUES
The Municipal Court's Budget is short and straightforward. There are several factors that
do impact the budget:
Translation Costs:
There is an increased demand for different language translators in Court.
There is additional time required to process each case requiring a translator.
The impact on the court from illegal aliens has significantly increased.
Factors determining caseload and revenue levels:
The Police Department and its stability.
The enforcement posture of the Police Department.
The number of people living in and visiting Avon.
The opening of new businesses in Avon.
The gondola at the Westin will increase parking demand. Avon will need to
automate the issuing and case management system for parking tickets. The
volume cannot be managed manually.
ACCOMPLISHMENTS
The Avon Court provides a fair forum for the cases it hears. The Court works to
accomplish:
Access to justice for all parties.
Expedition and timeliness.
Equity, fairness and integrity.
Public trust and confidence.
The Avon Court will work to continue to achieve these goals.
FUTURE OUTLOOK
As Avon grows and develops, the Court will evolve to handle the increase. The addition
of new commercial and residential areas will impact the Court and its operation. It is still
too early to predict with certainty the extent of those impacts upon the Court. For the
next budget year the Court will operate under the same format as in previous years.
Section III, Page A-14
Town of Avon
Line Item Detail
Function: General Government/Judicial #120
Department: N/A
Division/Program: Municipal Court #121
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 45,097 53,179 53,179 56,908 7.01%
61121 PTS Wages 23,991 23,990 23,990 21,000 12.46%
61151 Overtime Wages 29 500 500 500 0.00%
61201 Automobile Allowance 500 300 300 360 20.00%
61301 FT Pension 4,961 5,850 5,850 6,260 7.01%
61302 PTS Pension 831 900 900 788 12.44%
61303 Wellness 331 560 560 660 17.86%
61304 Employee Assistance Program 22 26 26 26 0.00%
61401 FICA/Medicare 1,012 1,144 1,144 1,154 0.87%
61501 Group Health and Life Insurance 13,577 13,417 13,417 13,432 0.11%
61505 Long-term Disability Insurance 410 548 548 586 6.93%
61506 Short-term Disability Insurance 190 214 214 253 18.22%
61507 Dental Insurance 685 990 990 990 0.00%
61509 Worker's Compensation 168 169 169 131 22.49%
61510 Unemployment Insurance 205 234 234 158 32.48%
61000 Total Personnel 92,009 102,021 102,021 103,206 1.16%
Commodities:
62904 Software 2,400 NA
62999 Office Supplies and Materials 618 500 500 500 0.00%
62000 Total Commodities 618 500 500 2,900 480.00%
Contract Services:
63101 Legal Services 18,861 18,500 18,500 18,500 0.00%
63199 Other Professional Services 615 750 750 750 0.00%
63202 Jury Fees 250 250 250 0.00%
63203 Printing and Reproduction Services 673 500 500 500 0.00%
63304 Computer Services and Support 523 700 700 700 0.00%
63999 Other Contract Services 189 500 500 5,600 1020.00%
63000 Total Contract Services 20,861 21,200 21,200 26,300 24.06%
Other Operating Costs:
64101 Travel, Training and Conference 196 1,000 1,000 1,000 0.00%
64102 Dues, Licenses and Memberships 40 75 75 75 0.00%
64201 Telephone 94 85 85 85 0.00%
64000 Total Other Operating Costs 330 1,160 1,160 1,160 0.00%
60000 Total Expenditures 113,818 $124,881 $124,881 $133,566 6.95%
Section III, Page A-15
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Function: General Government/Judicial
Program: Municipal Court
Account 2009
Number Account Name Budget Justification
61121 PTS Wages 21,000 Municipal Judge 21,000
61151 Overtime Wages 500 Overtime - Court Clerk 500
62904 Software 2,400 Sleuth Software Upgrade 2,400
62999 Office Supplies and Materials 500 Supplies Specific to Court 500
62000 Total Commodities 2,900
63101 Legal Services 18,500 Municipal Court Legal Services 18,500
63199 Other Professional Services 750 Indigent Attorney Fees 750
63202 Juror and Witness Fees 250 Jury Trial Requests 250
63203 Printing and Reproduction 500 Court Forms 500
63304 Computer Services and Support 700 Sleuth Maintenance 700
Translation Svc: 23 days X $200/day+$500 5,100
63999 Other Contract Services 5,600 Archives, Miscellaneous Services 500
63000 Total Contract Services 26,300
CAMCA; Sleuth Software Training
64101 Travel, Training and Conferences 1,000 Colorado Assn. of Municipal Court Clerks 1,000
64102 Dues, Licenses and Memberships 75 Colorado Assn of Municipal Court Clerks 75
64201 Telephone 85 Long-Distance Charges 85
64000 Total Other Operating Costs 1,160
Section III, Page A-16
GENERAL GOVERNMENT
GENERAL GOVERNMENT
EXECUTIVE
SERVICES PROVIDED BY THE EXECUTIVE BRANCH
Avon's Town Administration consists of various programs providing administrative
services and support to the town council, general public and employees of the Town of
Avon. The divisions within this branch include TOWN MANAGER, TOWN CLERK, HUMAN
RESOURCES AND COMMUNITY RELATIONS.
THE TOWN MANAGER is the Chief Executive and Administrative Officer who is charged
with being responsible for enforcing the laws and ordinances of the Town, hiring and
firing Town employees, submitting an annual budget to the Council, exercising
supervision and control over all departments, enforcing all terms and conditions imposed
in favor of the Town in any contract or public utility franchise, attending Council meetings
and participating in discussions with the Council in an advisory capacity, and
establishing a system of accounting and auditing for the Town which shall reflect, in
accordance with generally accepted accounting principles, the financial condition and
financial operation of the Town. The Town Manager assists in managing and
implementing projects and programs that help create the vision the Town Council has
adopted as outlined in the various town documents.
THE TOWN CLERK'S office provides administrative support to the Town Council and Town
Manager's office. The specific role of the clerk's office is outlined in the Legislative
section of the budget document.
THE HUMAN RESOURCES office oversees all employee related functions including
recruiting, hiring, retention, compensation and benefits, compliance with federal & state
regulations and risk management. The Town's Employee Guidelines provide policies
and procedures for managing the employees and the organization. Specifically the
program provides the following services to the employees of Avon:
RECRUITING: posts open positions internally and externally, places job ads in
newspapers, maintains job web page, handles applications, helps with interviewing, and
performs police background checks.
HIRING, COMPENSATION & BENEFITS: new employee paperwork, signs people up
for benefits, is the information center for benefits, plans an annual benefits fair,
maintains the personnel policy, performs annual salary survey, administers evaluations
and pay for performance, administers classification changes and merit increases,
maintains the personnel files, administers ski passes and part-time bonuses
COMPLIANCE WITH FEDERAL & STATE REGULATIONS: ensures that the town
complies with FLSA and all other state and Federal labor laws, administers FMLA,
conducts internal investigations, is clearing house for corrective action and terminations
and administers all associated paperwork, conducts exit interviews,
RISK MANAGEMENT: oversees and provides day-to-day support for the town's risk
management arena, oversees Safety Committee, coordinates safety training, files
property, liability, and workers compensation claims, handles unemployment claims,
MISCELLANEOUS PROGRAMS: administers computer loan program, housing
deposits, and tuition reimbursements and various other employee based programs.
THE COMMUNITY RELATIONS office plays a crucial role in communicating with the Town of
Avon residents through the accurate and consistent flow of public information and
promotion of special events to the media and the Town's various constituencies. The
Community Relations Officer provides oversight with the following services: press
releases, town's website, newsletters, and other various media & promotional brochures.
Section III, Page A-17
GENERAL GOVERNMENT
In addition, the Community Relations Officer works directly with the general public to
address any questions or concerns and/or to provide information as requested.
ACCOMPLISHMENTS FOR EACH PROGRAM
TOWN MANAGER:
Amendments to Special District Code Language
Adoption of Model Development Agreement & Model Vesting Ordinance
Issuance of $25 Million in bonds to complete Lake Street construction & begin Main
Street design as a function of the Urban Renewal Authority
Continue to address Avon's attainable housing polices with amendments to Avon's
Comprehensive Plan
Continue to assist with the development of Avon's historic preservation by adopting
guidelines as recommended by the Historic Preservation Committee
The exclusion of Eaglebend from Eagle Vail Metropolitan District
Complete work on numerous master plans including the Avon Public Works and
Transportation Facilities Plan, Transportation Master Plan and Parks Master Plan
Adoption of Impact Fees for fire protection and emergency medical services for land
development activities generating need for additional services
Adoption of East Town Center District Plan
Begin review of annexation proceedings for Red House Lots 1 & 2 as requested by
Vail Corporation
Avon Recreation Center Remodel
Pursuit of USFS land exchange for designation as open space
Revising designation of Town Center Mall District transportation modes
Continue to negotiate with Village at Avon on topics related to municipal services
invoice and designation of location of school site
TOWN CLERK:
Administered two Elections, special municipal election in May and council candidate
election in November
Processed three new liquor license applications, one of which was a resort complex
liquor license for the new Westin Riverfront Resort and Spa.
Enhanced job sharing between deputy town clerk (1/2 time) & director's position to
create more efficient operations.
HUMAN RESOURCES:
RECRUITING
Transitioned from statewide background checks to national background checks for
new employees.
Contracted with 3 new court interpreters
Reviewed several positions in a market survey capacity which resulted in some
position re-benchmarking
Advertising in La Tribuna (Spanish newspaper) for employee recruiting
Employee finders fee program
Transit sign-on bonus program
Section I II, Page A-18
GENERAL GOVERNMENT
HIRING, COMPENSATION & BENEFITS
Facilitated our first Short-term disability claim
Implemented a new Health assessment that was held during the annual benefits fair
Employee equity spreadsheet
Amended health insurance plan to increase the wellness benefit adequately reflect the
rise in costs for routine care visits.
Continue to review and access monthly health claims
Reviewed numerous employee job descriptions with revisions to ensure accuracy to
job performance
COMPLIANCE WITH FEDERAL & STATE REGULATIONS:
Transportation downsize
EMPLOYEE RELATIONS
Town wide supervisory training from Mountain States Employer's Council
Coordinated annual town Holiday Party
Developed a new exit survey for employees
RISK MANAGEMENT:
Developed new risk management incident form which was approved by safety
committee
Implemented ice training for all public works staff and new guidelines for ice
maintenance in response to managing the Harry A. Nottingham Lake for town and
special events
Created a draft for "Whitewater Park Operations Guidelines" to be adopted by Safety
Committee by year end
MISCELLANEOUS PROGRAMS
Community Picnic
Retirement Functions for terminating long term employees
Offer support to employees regarding their health and retirement benefits
Coordinate Retirement Board Elections and reviewed with the board suggested
Retirement Plan Amendments
MUNICIPAL COURT:
Continued streamlining the court process for more efficiency by attending court
software training
Provide enforcement support to proposed parking plan in 2008; assist with
implementation of parking enforcement software program
Utilize municipal court website by loading various municipal court forms to help provide
E Gov services to the community
COMMUNITY RELATIONS:
Maintained an up-to-date and effective website.
Publication and distribution of West Town Center brochure.
Completion of a Community Survey, which will help the town direct its resources in
the future.
Increased community awareness of town issues and events through timely and
proactive press releases
Coordinated with Town Departments to improve communications on several key
projects such as the Nottingham Park Master Plan, Lake Street Construction, and
Main Street Design.
Development of a photo database on the town scenery, events, projects, etc.
Section III, Page A-19
GENERAL GOVERNMENT
FUTURE PRIORITIES FOR EACH PROGRAM
TOWN CLERK'S OFFICE includes the following:
Coordinate the implementation of the Records Management Program with other
administrative departments, i.e. engineering, community development, finance.
HUMAN RESOURCES OFFICE includes the following:
Conduct two in-house Town wide training sessions by contracting with training staff
from Mountain States Employers Council; sessions will address management issues
and topics for front line employees
Conduct quarterly in-house town wide safety training venues and promote online
safety training
Explore further training opportunities through local community college, Colorado
Mountain College
Continue to explore recruiting venues in light of the tight employee market, job fairs,
etc.
Training & implementation of Pentamation (fund accounting package used by
finance department) Human Resource module to create more efficient operations
Within division
Continue E-Gov efforts through the development of the Town's intranet module as
part of the website
Implement "Employee Recognition" venues to show town support to employees
Enhance work and efforts of the Safety Committee, seek more employee
participation, organize an incident review panel with members from each department
Continue to train for job sharing purposes with assistant human resources position
1/2 time) position to help create more efficient operations.
MUNICIPAL COURT includes the following:
Front Office remodel to increase security measures in the building
Continue to coordinate with police department on parking program process and
procedures
COMMUNITY RELATIONS OFFICE Includes the following:
Continued growth of email list and website hits to improve direct communication.
Increase newsletter to a quarterly publication.
Website maintenance and improvements.
Develop communications plan that coordinates with all departments to provide
comprehensive and effective communication town-wide.
Continue to increase Avon's publicity through the production of articles, marketing
materials, press releases, and other media venues.
Development of a promotional video on the Town of Avon.
SIGNIFICANT BUDGET ISSUES AND FUTURE OUTLOOK
In light of the current economy and a very conservative approach to the 2009 budget,
the general government programs do not include any new programs. Our goal is to
remain committed to customer service and public relations efforts by continuing to
improve upon providing E-Gov services when and where possible. The budget does
include new records management software which will be implemented by the town
clerk's office; funding from the capital improvements budget. The management team will
continue to evaluate personnel/staffing levels to ensure that current service levels are
being met. As new development occurs, operational staffing will be evaluated as well. It
will be important that the town continue to offer its comprehensive benefits package in
order to attract, recruit and retain highly skilled employees in this tight market and
remained committed to our employees as they are the town's most important asset.
Section IH, Page A-20
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Town Manager #131
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61151 Overtime Wages
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62801 Gifts and Awards
62903 Data Processing Supplies
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63506 R&M - Radio and Communications Equipment
63999 Other Contract Services
63000 Total Contract Services
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2007 2008 2008
Proposed
Budget Percent
2009 Change
144,100 $149,597 $149,597 $164,232 9.78%
163 1,000 1,000 500 50.00%
9,410 8,892 8,892 8,892 0.00%
15,851 16,456 16,456 18,066 9.78%
700 640 640 670 4.69%
29 29 29 29 0.00%
119 144 144 144 0.00%
18,259 15,010 15,010 15,070 0.40%
653 649 649 654 0.77%
432 601 601 686 14.14%
900 1,080 1,080 1,080 0.00%
2,024 1,779 1,779 1,338 24.79%
429 478 478 347 27.41%
193,069 196,355 196,355 211,708 7.82%
1,300 500 NA
200 NA
250 NA
894 2,200 2,200 2,200 0.00%
2,194 3,150 2,200 2,200 0.00%
300 NA
10,611 10,000 10,000 10,000 0.00%
10,611 10,300 10,000 10,000 0.00%
Other Operating Costs:
64101 Travel, Training and Conference 920 4,700 4,700 4,700
64102 Dues, Licenses, and Memberships 956 2,100 2,100 2,100
64103 Mileage Reimbursement 250
64104 Meeting Expenses 1,189 600 600 600
64201 Telephone 91 250 250 250
64206 Cellular and Paging 2,287 1,850 1,850 1,850
64301 Postage and Delivery 100 100
64402 Equipment Replacement Charges 499 706 706 488
64902 Financial Support, Donations, and Contributions 4,915 10,000 5,000 5,000
64000 Total Other Operating Costs 10,857 20,556 15,306 14,988
0.00%
0.00%
NA
0.00%
0.00%
0.00%
100.00%
30.88%
0.00%
2.08%
Capital Outlay:
66402 Computers and Peripherals - 2,000 2,000 1,600 -20.00%
66000 Total Capital Outlay - 2,000 2,000 1,600 -20.00%
60000 Total Expenditures $ 216,731 $ 232,361 $ 225,861 $ 240,496 6.48%
Section III, Page A-21
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Function: General Government/Executive
Program: Town Manager
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 500 HR Assistant 500
Replace Office Wallpaper 2,000
62999 Office Supplies and Materials 2,200 Various Office Supplies 200
62000 Total Commodities 2,200
63999 Other Contract Services 10,000 Manager's Contingency 10,000
63000 Total Contract Services 10,000
Miscellaneous Travel 500
CML Conference 400
I CMA 3,000
64101 Travel, Training and Conference 4,700 CAST Meetings 800
I CMA 2,000
64102 Dues, Licenses and Memberships 2,100 CCMA 100
64103 Mileage Reimbursement 250 Staff Travel 250
64104 Meeting Expenses 600 Business Meetings 600
64201 Telephone 250 Long Distance Charges 250
Treo Phone 350
64206 Cellular& Paging 1,850 Cellular and Paging Costs 1,500
64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery charges 100
64402 Equipment Replacement Charges 488 Annual Equipment Rental Charges 488
Financial Support, Donations, and Manager's Discretionary Account for
64902 Contributions 5,000 In-kind Services 5,000
64000 Total Other Operating Costs 15,338
66402 Computers and Peripherals 1,600 Laptop Replacement: Brooks 1,600
66000 Total Capital Outlay 1,600
Section III, Page A-22
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: NIA
Program: Human Resources #132
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 134,598 124,773 124,773 134,063 7.45%
61151 Overtime Wages 3,783 1,000 1,000 1,500 50.00%
61201 Automobile Allowance 1,500 1,500 1,500 1,800 20.00%
61301 FT Pension 14,806 13,725 13,725 14,747 7.45%
61303 Wellness 772 730 730 940 28.77%
61304 Employee Assistance Program 40 46 46 46 0.00%
61401 FICA/Medicare 2,002 1,845 1,845 1,992 7.97%
61501 Group Health and Life Insurance 24,512 23,309 23,309 23,347 0.16%
61505 Long-term Disability Insurance 898 1,198 1,198 1,241 3.59%
61506 Short-term Disability Insurance 481 501 501 580 15.77%
61507 Dental Insurance 1,238 1,710 1,710 1,710 0.00%
61509 Worker's Compensation 337 274 274 225 17.88%
61510 Unemployment Insurance 412 279 279 202 27.60%
61000 Total Personnel 185,379 170,890 170,890 182,393 6.73%
Commodities:
62801 Gifts and Awards 600 NA
62905 Books and Periodicals 2,082 2,050 2,050 2,150 4.88%
62999 Office Supplies and Materials 645 1,400 1,400 900 35.71%
62000 Total Commodities 2,727 3,450 3,450 3,650 5.80%
Contract Services:
63203 Printing and Reproduction Services 120 300 300 300 0.00%
63205 Police Checks 1,308 3,000 3,000 2,000 33.33%
63504 R&M - Office Equip & Computer 90 250 250 250 0.00%
63999 Other Purchased and Contract Services 5,000 NA
63000 Total Contract Services 1,518 3,550 3,550 7,550 112.68%
Other Operating Costs:
64101 Travel, Training and Conference 3,034 7,750 7,750 5,250 32.26%
64102 Dues, Licenses and Memberships 4,643 5,000 5,000 5,100 2.00%
64103 Mileage Reimbursement 200 200 200 0.00%
64104 Meetings 936 500 500 1,000 100.00%
64201 Telephone 59 200 200 200 0.00%
64206 Cellular and Paging 233 250 250 250 0.00%
64301 Postage and Delivery Costs 131 100 100 100 0.00%
64901 Advertising and Legal Notices 14,787 20,000 20,000 20,000 0.00%
64000 Total Other Operating Costs 23,823 34,000 34,000 32,100 5.59%
60000 Total Expenditures 213,447 211,890 211,890 225,693 6.51%
Section III, Page A-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General GovernmentlExecutive
Program: Human Resources
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 1,500 HR Assistant 1,500
62801 Gifts and Awards 600 Employee Awards 600
Safety Publications/Training Materials 600
What's New in Bene's and Compensation 325
CO Employment Law 250
FLSA 450
FMLA 450
ADA 450
62905 Books and Publications 2,750
Colorado Job Finder 75
Top Health Newsletter 150
62999 Office Supplies and Materials 900
Binders - Employee Manual 300
Miscellaneous Supplies 600
62000 Total Commodities 4,250
63203 Printing and Reproduction Charges 300 Various Printing 300
63205 Police Checks 2,000 Police Background Checks for All Depts. 2,000
63504 R&M - Office Equipment and Computers 250 Printer Repair and Maintenance 250
Townwide Training - Mtn States, CIRSA,
63999 Other Contract Services 5,000
and Pinnacol 4,000
Scanning Services 1,000
63000 Total Contract Services 7,550
Pentamation HR Module Training 1,000
SHRM Annual Conference 4,000
64101 Travel, Training and Conference 5,250 HCHRA Meetings 250
SHRM - $300, IPMA - $200, HCHRA - $100 600
64102 Dues, Licenses and Memberships 5,100 Mountain States Employer's Council 4,500
64103 Mileage Reimbursement 200 Staff Travel 200
64104 Meetings 1,000 Food & Bevs for Meetings/Safety Lunches 1,000
64201 Telephone 200 Long Distance Charges 200
64206 Cellular and Paging 250 Cell Phone Charges 250
64301 Postage and Delivery Costs 100 UPS/Fed Ex Delivery Charges 100
Vail Daily, La Tribuna, Vail Trail, Denver Post
64901 Advertising and Legal Notices 20,000 Classified Advertising for Job Ads 20,000
64000 Total Other Operating Costs 32,100
Section III, Page A-24
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Community Relations #133
Account
Number Account Description
Personnel:
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61302 PTS Pension
61401 FICA/Medicare
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction
63504 R&M - Office Equip & Computer
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64903 Economic Development
64904 Operating Fees, Assessments and Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
33,681 $41,350 $41,350 $49,400 19.47%
579 NA
118 NA
1,268 1,551 1,551 1,874 20.83%
508 622 622 752 20.90%
202 158 158 83 47.47%
101 124 124 100 19.35%
35,878 43,805 43,805 52,788 20.51%
1,000 1,000 100.00%
300 300 100.00%
277 300 300 150 -50.00%
277 1,600 1,600 150 -90.63%
394 6,500 6,500 14,500 123.08%
1,000 1,000 100.00%
3,044 66,600 66,600 51,067 -23.32%
3,438 74,100 74,100 65,567 -11.52%
259 1,500 1,500 1,500 0.00%
900 900 1,000 11.11%
200 200 200 0.00%
2 100 100 100 0.00%
112 NA
5,100 5,100 10,100 98.04%
15,000 15,000 10,000 33.33%
60,000 60,000 94,000 56.67%
52,000 52,000 52,000 0.00%
373 134,800 134,800 168,900 25.30%
3,795 925 925 100.00%
516 5,000 5,000 100.00%
4,311 5,925 5,925 100.00%
44,277 $260,230 $260,230 $ 287,405 10.44%
Section III, Page A-25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General Government/Executive
Program: Community Relations
Account 2009
Number Account Name Budget Justification
61121 PTS Wages 49,400 25 Hours X 52 Weeks X $38.00/hr 49,400
61122 PTS Bonuses 875 1 X $875 875
62904 Software 500 Related Software 500
62905 Books and Publications 150 Subscriptions and Pamphlets 150
62999 Office Supplies and Materials 300 Dictionary, Style Guide, Various Other 300
62000 Total Commodities 950
Miscellaneous Fact Sheets, PR Materials 1,500
63203 Printing and Reproduction 19,500 Avon Advocate (Quarterly) 18,000
You are Here Sign Panels 5,000
Professional Photography/Videography 5,000
Website Hosting, Adds and Changes 24,567
Graphic Design Services 1,500
63999 Other Contract Services 51,067 Communications Plan 15,000
63000 Total Contract Services 70,567
64101 Travel, Training and Conference 1,500 Police Media Training, 3CMA Conference 1,500
64102 Dues, Licenses and Memberships 1,000 3CMA, Vail Valley Partnership 1,000
64103 Mileage Reimbursement 200 Staff Travel 200
64201 Telephone 100 Long Distance Charges 100
Avon Advocate Mailing 10,000
64301 Postage and Delivery 10,100 UPS/Fed Ex Delivery Charges 100
Construction Updates
64901 Advertising and Legal Notices 10,000 General Town Info, Community Picnic 10,000
Bravo! Vail Valley Music Festival 4,000
Vail Symposium 2,500
Gore Range Natural Science School 10,000
Regional Air Service Program 12,000
Vail Valley Foundation - Birds of Prey 56,000
64903 Economic Development 94,000 IronKids Licensing Fee 9,500
Channel 5 PEG Fees 10,000
64904 Operating Fees, Assessments and Charges 52,000 Channel 5 - 2% Franchise Fee Collections 42,000
64000 Total Other Operating Costs 168,900
Section III, Page A-26
Town of Avon
Line Item Detail
Function: General Government/Finance and Administration #140
Department: NIA
Program: Nondepartmental #149
Account
Number Account Description
Commodities:
62401 Gasoline
62801 Gifts and Awards
62802 Food and Beverage
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63504 R&M - Office Equipment
63603 Rental - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage
64303 Treasurer's Fees
64307 Bank Service Charges and Credit Card Fees
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64905 Insurance Premiums
64996 Bad Debt Expense
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
66405 Radios and Communications Equipment
66501 Vehicles and Light-duty Trucks
66000 Total Capital Outlay
60000 Total Expenditures
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
1,194 1,402 2,150 2,500 16.28%
449 NA
8,522 7,500 7,500 7,500 0.00%
6,267 5,000 7,000 7,200 2.86%
16,432 13,902 16,650 17,200 3.30%
3,035 2,500 2,500 2,500 0.00%
17,436 14,905 14,905 9,000 39.62%
3,624 12,626 12,626 13,526 7.13%
29,008 25,500 25,500 35,679 39.92%
53,103 55,531 55,531 60,705 9.32%
350 1,000 1,000 1,500 50.00%
21,018 18,000 18,000 21,300 18.33%
532 550 550 550 0.00%
5,619 6,500 6,500 6,500 0.00%
30,717 40,586 40,586 40,946 0.89%
250 250 250 0.00%
1,291 1,131 2,546 2,674 5.03%
9,880 6,270 6,270 6,611 5.44%
468 1,040 1,040 1,040 0.00%
133,967 120,000 120,000 126,700 5.58%
165 NA
204,007 195,327 196,742 208,071 5.76%
17,238 17,238 17,238 17,239 0.01%
17,238 17,238 17,238 17,239 0.01%
64,281 - - - NA
24,684 - - NA
88,965 - - NA
379,745 $ 281,998 $ 286,161 $ 303,215 5.96%
Section III, Page A-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General Government
Program: Nondepartmental
Account 2009
Number Account Name Budget Justification
62401 Gasoline 2,500 Fuel Charges on Motor Pool Vehicle 2,500
62802 Food & Beverage 7,500 Council Meetings and Work Sessions 7,500
Copier Supplies, Xerox paper,
62999 Office Supplies & Materials 7,200 Office Supply Inventory 7,200
62000 Total Commodities 17,200
63203 Printing & Reproduction Charges 2,500 Town Stationary & Envelopes 2,500
Public Works PBX 2,400
63504 R&M - Office Equipment & Computers 9,000 Town Hall PBX 6,600
Cintas Doc Mgmt/Shredding Service 900
Xerox 7675 Copier Lease ($750.14 x 12) 9,002
63603 Rentals - Office Equipment 13,526 Postage Meter Lease ($906 x 4) 3,624
Laserfiche Annual Basic Services Support 8,179
Records Management Consultant 2,000
Employee Bus Passes 2,000
Town Holiday Party 20,000
1st Aid Supplies, Water Cooler Service,
Flu Shots, Benefits Fair Health Assessments
63999 Other Contract Services 35,679 Flowers, Picture Framing, Miscellaneous 3,500
63000 Total Contract Services 60,705
64104 Meeting Expenses 1,500 Budget Retreat 1,500
Dedicated T-1 Internet Connection (1) 3,300
T-1 Trunks, DIDs, FAX, DSL
64201 Telephone 21,300 Communications Circuits 18,000
64206 Cellular and Paging 550 Connection Card Charges 550
64301 Postage & Delivery Costs 6,500 General Admin Postage and Delivery Costs 6,500
64303 Treasurer's Fees 40,946 2% Eagle County Treasurer Collection Fee 40,946
64307 Bank Service Charges and Credit Card Fees 250 Various Fees 250
64401 Fleet Maintenance Charges 2,674 Annual Fleet Maintenance Charges 2,674
64402 Equipment Replacement Charges 6,611 Annual Equipment Rental Charges 6,611
64403 Wash Bay Charges 1,040 Annual Wash Bay Charges 1,040
Section III, Page A-28
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: General Government
Program: Nondepartmental
Account 2009
Number Account Name Budget Justification
Fiduciary 2,800
Excess Crime 600
Boiler Machinery 2,900
Public Officials Bond 400
64905 Insurance Premiums 126,700 CIRSA 120,000
64000 Total Other Operating Costs 208,071
65201 Capital Lease Payments 17,239 2006 Master Lease (800 MHz Radios) 17,239
65000 Total Debt Service 17,239
Section III, Page A-29
Town of Avon
Line Item Detail
Function: General Government/Executive #130
Department: N/A
Program: Affordable Housing #193
Account
Number ccount Description
Original or Final
Prev. Amend. Revised
Actual Budget Budget
2007 2008 2008
Proposed
Budget
2009
Percent
Change
Personnel:
61121 PTS Wages NA
61302 PTS Pension NA
61401 FICA/Medicare NA
61509 Worker's Compensation NA
61510 Unemployment Insurance NA
61000 Total Personnel NA
Commodities:
62904 Software NA
62905 Books and Periodicals NA
62999 Office Supplies and Materials NA
62000 Total Commodities NA
Contract Services:
63203 Printing and Reproduction NA
63304 Computer Services NA
63504 R&M - Office Equip & Computer NA
63999 Other Contract Services NA
63000 Total Contract Services NA
Other Operating Costs:
64101 Travel, Training and Conference NA
64102 Dues, Licenses and Memberships NA
64103 Mileage Reimbursement NA
64201 Telephone NA
64301 Postage and Delivery Costs NA
64901 Advertising and Legal Notices NA
64902 Financial Support, Donations, and Contributions 6,700 NA
64903 Econcomic Development NA
64501 Down Payment Assistance 195,000 - -NA
64000 Total Other Operating Costs 195,000 - -6,700 NA
Capital Outlay:
66402 Computers and Peripherals NA
66404 Furniture and Fixtures NA
66000 Total Capital Outlay NA
60000 Total Expenditures 195,000 $ - $ -6,700 NA
Section III, Page A-30
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Finance Department
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel Services 585,039 638,847 638,847 730,640 14.37%
Commodities 49,435 12,605 12,605 94,142 646.86%
Contract Services 109,564 135,610 135,610 151,372 11.62%
Other Operating Costs 52,719 75,513 75,913 69,294 8.72%
Debt Service N/A
Capital Outlay 22,739 1,600 1,600 12,500 681.25%
Total 819,496 864,175 864,575 1,057,948 22.37%
Department Budget by Program:
Finance 580,471 592,476 592,476 727,523 22.79%
Information Systems 239,025 271,699 272,099 330,425 21.44%
Total 819,496 864,175 864,575 1,057,948 22.37%
Sources of Funds:
General Revenues Offset 819,496 864,175 864,575 1,057,948 22.37%
Total 819,496 864,175 864,575 1,057,948 22.37%
Full-time Employees (FTEs) 7.00 7.00 7.00 8.00
Section III, Page B-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
FINANCIAL ADMINISTRATION AND INFORMATION SYSTEMS
SERVICES PROVIDED BY FINANCE AND INFORMATION SYSTEMS
The Assistant Town Manager - Finance is the chief financial officer and treasurer of the
Town and is responsible for all financial management activities of the Town. These
activities include: accounting and financial reporting, budgeting and long-range planning,
treasury management, debt administration, risk management, and information systems.
Financial administration and fiscal management traverses all Town programs and the
finance department is expected to lead and assist other departments in implementing
the Town values of economy and efficiency by means of finance-related processes and
controls.
Day-to-day aspects of financial administration for department staff include the functions
of purchasing and accounts payable, payroll administration, sales tax collection and
administration, and general accounting. The finance officer oversees these daily
functions The information systems program is operated by the Town's IT administrator
and is responsible for ensuring that the Town's computer network systems and
telephone systems are operating within specifications for users needs, and are
adequately protecting the Town's data.
Financial Administration
ACCOMPLISHMENTS
One of our major accomplishments in 2008 was the issuance of $25 million in Avon
Renewal Authority Tax Increment Bonds to be used in the construction of public
improvements within the Avon Town Center West urban renewal area. These public
improvements include the realignment of Lake Street and the construction of Main
Street. The Avon Urban Renewal Authority was created in 2007 as a means to help
promote and finance redevelopment in the core area of Town and involved a number of
public hearings and meetings, a blight survey, various financial models, and the creation
of the Avon Town Center West urban renewal plan.
GOAL AND OBJECTIVES
The Finance Department has two primary objectives for 2009: The hiring and training of
a new budget analyst position, and the implementation of a new sales tax collection and
administration software program.
The budget analyst position will be the first new position added in the Finance
Department since the Finance Director position was added in 1996. This position will
coordinate and support the annual budget process, including assisting in the
development of the five-year capital improvement program, coordinating with outside
consultants on the preparation and updating of development impact, special financing
district, and urban renewal financial models, and preparing multi-year revenue and/or
expenditure projections and other long-range plans. This position will also assist in
supporting the Finance Department in special projects and provide support in other
finance-related functions.
Section III, Page B-3
GENERAL GOVERNMENT
Information Systems
ACCOMPLISHMENTS
Remote control of desktops to allow for more efficient trouble shooting and
assistance to users.
Replacement of public works server at Swift Gulch.
Incoming and outgoing caller ID.
Backup of data to the SAN to improve backup efficiency.
Capture of audio recording of meetings in standard windows media format
enabling the replacement of cassette tapes.
Installation of a point-to-point wireless link to Swift Gulch which improved data
traffic speed three-fold.
GOAL AND OBJECTIVES
The goals and objectives for the IT department in 2009 will focus on continuing to
implement the necessary technology and infrastructure to support the Town's future
growth and ongoing "green" and "e-gov" initiatives. Continuing to move toward new
technologies will allow the Town to be more efficient and improve productivity.
An independent evaluation of our overall network infrastructure in order to lay the
groundwork and foundation for a successful deployment of a VoIP telephony
solution to replace our existing PBX phone system that is over 10 years old. This
will help us move toward an implementation of a Voice over IP (VoIP) telephony
solution throughout the Town in 2010, including a new voice mail and
collaborative messaging system. This will be a large capital investment for the
Town in 2010 and planning the implementation and deployment of a VoIP
solution should be done well in advance.
Our existing equipment is outdated by technology standards, continues to age,
and has limited growth capabilities. New handsets for the existing system are no
longer available. Investments made by the Town in network switches and
infrastructure over the last few years will enable a lower cost implementation of a
VoIP solution in 2010. The advantages of a VoIP based solution for the future
needs of the Town include: ease of use and scalability of the Town's network by
the convergence of data and voice onto a single platform; cost savings by the
convergence of the two separate infrastructures, reduction of IT administration
time and costs, and unified messaging through Microsoft Outlook and the VoIP
systems.
Implementation of a dedicated internet T-1 connection which is scalable as the
Town's bandwidth needs grow. A T-1 connection is a much more stable and
reliable connection and will provide guaranteed bandwidth to facilitate and
prepare for more remote meetings, training and possible video conferencing
opportunities in the future. In addition this connection will provide the future
bandwidth as the Town experiences increased traffic on our website.
Increase the storage capacity on the existing Storage Area Network (SAN) to
accommodate more storage for additional electronic documents. The
Engineering and Community Development departments want to continue to scan
Section III, Page B-4
GENERAL GOVERNMENT
and store plans and plats electronically and the document imaging application
will require more storage space.
Increase tape backup capacity to allow for data integrity and quick recovery from
any failures. Current backups take 12 hours each night and we are only
capturing critical data when we need to be capturing all information stored in the
Town for our own data integrity and disaster recovery abilities. As we increase
the amount of data being stored on the network, we need to perform our data
backups in smaller windows of time.
Permanently place a desktop computer system in the Town Council room that
would be stored in a locking, rolling cabinet. This will allow the use the desktop
for the capture of audio files during meetings and it would also allow the Court
Clerk to capture information real time during court sessions in the Council room.
A desktop will be easier for the users to work with and is more ergonomic than a
laptop.
Replacement of 3 servers that run some of our most critical applications in the
Town. These servers are on the replacement equipment list to be replaced in
2009. TOA-SQL-N01 and TOA-SQL-N02 are the two SQL servers that host all of
the Town's database applications including the Finance and Community
Development's Pentamation applications. TOA1 is the Town's main file server.
Replacement of the Town's existing Firewall to ensure security of the Town
network from external threats and to remain current with advancements in
security. The Town's current firewall will be 5 years old and is on the
replacement equipment list to be replaced in 2009. As bandwidth and use of the
internet increases, we invite more potential threats from outside of our network.
It is critical to stay current with the latest firewall technology to keep our internal
network safe.
Update Microsoft Office XP licenses to Office 2007 on 20 key desktops. Due to
the time involved in performing this upgrade and the Town's limited resources,
we propose to upgrade approximately one-third of our licenses in each of the
next three years.
Update our Microsoft licenses for Exchange to be able to upgrade to the latest
version of Exchange 2007. Advantages for the Town include a newer,
enhanced, Outlook Web Access (OWA) which is easier to navigate and more
resembles the traditional Outlook desktop views. Exchange 2007 also integrates
many new options for unified messaging capabilities and will enhance the
access anywhere" abilities to improve functionality with smart phone devices.
Replacement of the existing security camera system in the Recreation Center.
This system is no longer supported on a real-time basis by the vendor.
Standardization will help our limited resources better support these systems
when they require our help. As we continue to add buildings and locations
throughout the Town it would be our goal to use the same security camera
system throughout the Town.
Section III, Page B-5
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel Services:
61101 Regular Full-time Salaries 334,097 342,272 342,272 407,692 19.11%
61121 PTS Wages 328 NA
61151 Overtime Wages 2,970 6,000 6,000 4,500 25.00%
61201 Automobile Allowance 3,000 3,000 3,000 3,600 20.00%
61301 FT Pension 36,751 37,650 37,650 44,846 19.11%
61302 PTS Pension 12 NA
61303 Wellness 3,000 3,000 3,000 3,000 0.00%
61304 Employee Assistance Program 120 120 120 144 20.00%
61401 FICA/Medicare 3,766 5,093 5,093 4,769 6.36%
61501 Group Health and Life Insurance 57,887 61,396 61,396 73,663 19.98%
61505 Long-term Disability Insurance 2,523 2,624 2,624 3,154 20.20%
61506 Short-term Disability Insurance 1,265 1,374 1,374 1,770 28.82%
61507 Dental Insurance 3,750 4,500 4,500 5,400 20.00%
61509 Worker's Compensation 823 750 750 685 8.67%
61510 Unemployment Insurance 1,004 1,054 1,054 832 21.06%
61000 Total Personnel Services 451,296 468,833 468,833 554,055 18.18%
Commodities:
62903 Data Processing Supplies 2,060 2,000 2,000 2,000 0.00%
62904 Software 27,929 1,500 1,500 46,500 3000.00%
62905 Books and Periodicals 2,080 1,255 1,255 1,255 0.00%
62999 Office Supplies and Materials 1,413 2,250 2,250 2,250 0.00%
62000 Total Commodities 33,482 7,005 7,005 52,005 642.40%
Contract Services:
63102 Audit and Accounting Services 28,720 42,750 42,750 40,250 5.85%
63199 Other Professional Services 10,348 13,500 13,500 13,500 0.00%
63203 Printing and Reproduction Services 5,206 9,450 9,450 7,900 16.40%
63304 Computer Services and Support 27,566 33,575 33,575 40,036 19.24%
63504 R & M - Office Equipment 891 700 700 700 0.00%
63000 Total Contract Services 72,731 99,975 99,975 102,386 2.41%
Section III, Page B-6
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery
64399 Other Administrative Fees
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
4,581 8,600 8,600 7,300 15.12%
810 850 850 915 7.65%
459 600 600 600 0.00%
885 750 750 750 0.00%
347 350 350 350 0.00%
435 800 800 450 43.75%
323 250 250 250 0.00%
1,045 2,140 2,140 2,140 0.00%
7,379 598 598 597 0.17%
125 125 125 0.00%
16,264 15,063 15,063 13,477 10.53%
2,734 1,600 1,600 1,600 0.00%
3,964 - - 4,000 NA
6,698 1,600 1,600 5,600 100.00%
580,471 $ 592,476 $ 592,476 $ 727,523 22.79%
Section III, Page B-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Finance and Information Systems
Program: Finance
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 4,500 Staff Overtime 4,500
LaserJet Toner, Magnetic Ink Cartridges 1,650
62903 Data Processing Supplies 2,000 Miscellaneous Data Processing Supplies 350
Innoprise Sales Tax Software Implementation 45,000
62904 Software 46,500 Financial Software & PC Computer Updates 1,500
GASB Pronouncements Subscription 230
GASB Codification 70
US Master Tax Guide 80
PPC Governmental Update Newsletter 145
Governmental Financial Reporting Trends 155
Guide to Prep. Government Financial Stmts 155
Guide to Audits of Local Governments 170
62905 Books and Publications 1,255 Various Other Publications and Reports 250
Calculator Replacements 250
Miscellaneous Supplies, Data Binders,
62999 Office Supplies and Materials 2,250 Computer Paper, etc. 2,000
62000 Total Commodities 52,005
63102 Audit and Accounting Services 40,250 Annual Audit 40,250
Sales Tax Audit Program 3,500
63199 Other Professional Services 13,500 Financial Advisory Services 10,000
AP & Payroll Checks and Envelopes 1,400
2008 Budget 2,600
2007 Audit 1,500
W-2's and 1099's 250
Sales Tax Envelopes 750
Eagle County Sales Reports 100
63203 Printing and Reproduction Charges 7,900 Document Archival - Finance Records 1,300
Pentamation Software Maintenance &
Support 27,236
Paycheck Customization 800
Sales Tax Maintenance & Support 8,000
Pentamation / WebEx Training 1,500
63304 Computer Services and Support 40,036 Other Computer Services and Support 2,500
63504 R&M - Office Equipment and Computers 700 Printer Maintenance & Repair 700
63000 Total Contract Services 102,386
Section III, Page B-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Finance and Information Systems
Program: Finance
Account 2009
Number Account Name Budget Justification
Training Classes for Staff 2,000
State Conference (Finance Officer) 800
City and County Performance Summitt 1,750
GFOA National Training Seminars 1,750
64101 Travel, Training and Conference 7,300 Cont. Educ. for Director (20hrs@$50/hr.) 1,000
A PA 175
AICPA 210
G FOA 325
CGFOA 75
NNA 80
64102 Dues, Licenses and Memberships 915 CAMTA 50
64103 Mileage Reimbursement 600 Staff Travel 600
64104 Meeting Expenses 750 Staff and Organizational Meetings 750
64201 Telephone 350 Long Distance Charges 350
64201 Cellular and Paging 450 Cellular Telephone Charges 450
64301 Postage and Delivery 250 Postage and Delivery Costs 250
RETT Recording Fees 1,715
64399 Other Administrative Fees 2,140 GFOA Certificate of Achievement Program 425
64402 Equipment Replacement Charges 597 Annual Equipment Rental Charges 597
Legal Notices-Budget & Unclaimed Property
64901 Advertising and Legal Notices 125 Miscellaneous Advertising 125
64000 Total Operating Costs 13,477
66402 Computers and Peripherals 1,600 Desktop Computer - Budget Analyst 1,600
66404 Furniture and Fixtures 4,000 Furniture - Budget Analyst 4,000
66000 Total Capital Outlay 5,600
Section III, Page B-9
Town of Avon
Line Item Detail
Function: General Government/Financial #140
Department: Finance #140
Program: Information Systems #143
Account
Number Account Description
Personnel Services:
61101 Regular Full-time Salaries
61151 Overtime Wages
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel Services
Commodities:
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63304 Computer Services and Support
63504 R & M - Office Equipment and Computers
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
103,766 $123,695 $123,695 $129,854 4.98%
1,259 2,000 2,000 1,500 25.00%
11,414 13,606 13,606 14,284 4.98%
700 350 350 550 57.14%
44 48 48 48 0.00%
1,509 1,823 1,823 1,905 4.50%
11,852 24,505 24,505 24,530 0.10%
890 1,042 1,042 1,066 2.30%
378 497 497 566 13.88%
1,365 1,800 1,800 1,800 0.00%
254 271 271 218 19.56%
312 377 377 264 29.97%
133,743 170,014 170,014 176,585 3.86%
5,853 2,500 2,500 6,734 169.36%
9,445 2,000 2,000 34,303 1615.15%
210 750 750 750 0.00%
445 350 350 350 0.00%
15,953 5,600 5,600 42,137 652.45%
31,827 33,135 33,135 46,236 39.54%
5,006 2,500 2,500 2,750 10.00%
36,833 35,635 35,635 48,986 37.47%
6,237 5,000 5,000 5,000 0.00%
49 75 75 75 0.00%
2,343 720 720 720 0.00%
35 NA
400 420 5.00%
27,791 54,655 54,655 49,602 9.25%
36,455 60,450 60,850 55,817 8.27%
16,041 6,900 NA
16,041 - - 6,900 NA
239,025 $ 271,699 $ 272,099 $ 330,425 21.44%
Section III, Page B-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Finance
Program: Information Systems
Account 2009
Number Account Name Budget Justification
61151 Overtime 2,000 Required Help Desk Overtime 2,000
Additional SAN Disk Storage Space 3,234
Network Cables, Backup Tapes, Other supplies 1,500
62903 Data Processing Supplies 6,734 Hard disk / memory to re-use old servers 2,000
Upgrade MS Office Licenses (20) 6,080
Upgrade Exchange Client Licenses (75) 6,000
SQL Server Client Licenses (20) 5,600
Miscrosoft Enterprise Renewals 13,873
Adobe Professional 750
62904 Software 34,303 Miscellaneous Software 2,000
Books and CD Based training 500
62905 Books and Periodicals 750 Misc Periodicals and Reference Materials 250
62999 Office Supplies and Materials 350 Miscellaneous 350
62000 Total Commodities 42,137
HP Server Carepak Renewals 4,551
MailMarshal Software Maintenance (100) 810
Diskeeper Server Maintenance (10+1) 743
Symantec Backup Exec Maintenance 1,621
Symantec Anti-Virus Maintenance (75) 3,525
Windows Server 2003 683
Cisco Smartnet Support (10 Switches) 6,155
Shavlik Patch Mgnt Renewal 1,200
Citrix Metaframe 235
What's-Up Gold Network Mgmt Maintenance 670
Netscreen 25 Firewall Support 1,118
Webroot Spysweeper Maintenance 1,875
SmartDraw Maintenance 550
Track-IT Help Desk Software 500
On-site Maintenance 1,000
PEI 24x7x2 after hours tech support help 1,200
Readiness Evaluation for VOIP & Video Conf 15,000
Maintenance on wireless link to Swift Gulch 800
63304 Computer Services and Support 46,236 Computer Consulting Services 4,000
63504 R&M - Office Equipment and Computers 2,750 Computer Repairs and Hardware Replacement 2,750
63000 Total Contract Services 48,986
Microsoft Training Classes 3,500
State / Local Government IT Conference 750
64101 Travel, Training & Conference 5,000 Travel and Misc. Other Seminars 750
64201 Telephone 75 Long-distance Charges 75
64206 Cellular and Paging 720 Service Fees 720
Section III, Page B-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Finance
Program: Information Systems
Account
Number Account Name
2009
Budget Justification
64401
64402
Fleet Maintenance Charges
Equipment Replacement Charges
420
49,602
Annual Fleet Maintenance Charges 420
Annual Equipment Rental Charges 49,602
64000 Total Operating Costs 55,817
66402 Computers and Peripherals 6,900 Router for Dedicated T-1 Internet Connection 6,900
66000 Total Capital Outlay 6,900
Section III, Page B-12
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Community Development Department
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 720,433 765,485 765,485 795,060 3.86%
Commodities 81,264 15,354 14,754 16,250 10.14%
Contract Services 63,991 65,880 65,880 138,500 110.23%
Other Operating Costs 24,551 36,911 36,728 36,154 1.56%
Debt Service NA
Capital Outlay 12,395 2,525 2,525 9,100 260.40%
Total 902,634 886,155 885,372 995,064 12.39%
Department Budget by Program:
Administration 174,323 192,021 190,677 194,590 2.05%
Planning 393,818 353,828 353,572 368,864 4.33%
Building Inspection 334,493 340,306 341,123 431,610 26.53%
Total 902,634 886,155 885,372 995,064 12.39%
Sources of Funds:
Direct Program Revenues:
Contractor's Licenses 18,478 10,000 10,000 18,000 80.00%
Building Permits 363,620 250,000 250,000 560,000 124.00%
Other Licenses and Permits 100 100 100 0.00%
Plan Check Fees 231,438 130,000 130,000 360,000 176.92%
Design Review Fees 40,401 35,000 35,000 35,000 0.00%
653,937 425,100 425,100 973,100 128.91%
General Fund Subsidy 248,697 461,055 460,272 21,964 95.23%
Total 902,634 886,155 885,372 995,064 12.39%
Full-time Employees (FTEs) 9.00 9.00 9.00 8.75
Section III, Page C-2
GENERAL GOVERNMENT
GENERAL GOVERNMENT
COMMUNITY DEVELOPMENT
The Community Development Department consists of three divisions: Administration,
Planning, and Building. Each division supports the overall mission and basic goals of
the Department.
Administration is the first and primary point of contact for virtually every customer,
providing initial direction and assistance to the general public, particularly the
development community. Administration also provides technical assistance to the
Building and Planning Divisions, as well as to the Planning & Zoning Commission. The
administrative division is responsible for organizing all contractor registration, scheduling
building inspections, all data management and filing for each division of the department.
The administrative division includes the Geographic Information System (GIS) position
created in late 2006. The GIS division develops, manages, and creates all mapping
functions and associated data management.
The Building Division provides all services related to construction in the Town. They
conduct building plan review, provide building inspections, support planning inspection
services, and assist the contractor community with all Building Code issues. Most
importantly, they are licensed and certified inspectors capable of ensuring that all
construction in the Town meets pertinent national and local life safety requirements. The
changing nature of construction requires the building staff to continually keep apprised of
new technologies and maintain required levels of education necessary to guide the
building process.
The Planning Division provides the majority of the Department's daily customer service
to the general public, resort guests, and development community. The Planning Division
is charged with understanding all aspects of the Town land use regulations, design
review guidelines, subdivision requirements, and master planning documents. As such,
the Planning Division administers Titles 16 and 17 in their entirety, and relevant portions
of Title 15, as well as other pertinent sections of the Avon Municipal Code. The Planning
staff also operates and maintains the deed restricted housing program within the Town
of Avon, which currently has approximately 100 for-sale units in the program. The
planners provide seamless public service during regular office hours. A reclassification
of our Senior Planner to the new title and role of Planning Manager has been
accomplished this year in keeping with his professional development goals and the
changing needs of the Community Development Department.
Another major service component provided by the Department is Code Enforcement,
which is housed within both the Planning and Building Divisions. The Planning and
Building Divisions both provide code enforcement on a variety of issues related to Town
Codes (including building and nuisance codes). Enforcement issues occur on a weekly
basis, and often require coordination with other departments and Town personnel to
resolve. The position provides required coordination with planning for development
review inspection and enforcement services since the planning staff has limited field
time.
The MISSION of the Community Development Department is to support the
Town of Avon through the formulation, implementation, and guidance of land use
and building regulations and policies necessary to promote a healthy community
and a healthy quality of life."
Section III, Page C-3
GENERAL GOVERNMENT
The GOALS of the Community Development Department remain as follows:
Prepare, maintain, and update the Comprehensive Plan and/or District plans as
needed in a manner consistent with the Mission Statements of the Town and the
Department.
Process applications and assist all customers with information and applications
for zoning, subdivision, design review, and building in a consistent, timely and
professional manner.
Enforce the Zoning, Subdivision, Design Review, and Building Codes in a fair
and professional manner consistent with current regulations.
Foster productive working relationships with local, county, state, and other public
and private institutions external to the Town of Avon whose activities are relevant
to the mission of the Department and the Town.
Administer the Town Affordable Housing Program, working with the development
community and the public to design a program to provide deed restricted housing
that meets the needs of Town residents and business owners.
Ensure that land use decisions in the Town of Avon support positive long-term
social, cultural, environmental, and economic prosperity for residents and guests.
SIGNIFICANT BUDGET ISSUES
In early 2008, the staff was engaged in both long range and redevelopment planning
projects. In spite of the decrease in building permit activity, staff has shifted their
attention to the design and refinement of the Town Center West Investment Plan, which
included coordination with the Engineering Department for the design of Main Street and
the construction of Lake Street. In addition, the East Town Center Plan and the
Attainable Housing Guidelines, which have consumed a substantial amount of staff time
and effort, were both formally adopted in early 2008.
Over the next two years, staff will also be responsible for the administration and support
of the Urban Renewal Authority and adopted Urban Renewal Plan. Staff is currently
developing, with assistance from Leland Design Group, standardized criteria for
consideration of additional plan areas within the East Town Center. This work is
expected to occur in the second half of 2008 and into 2009.
The Building Division is nearing completion of the required daily inspections of the
Westin Hotel and the Timeshare West Building. Staff expects to have a final Certificate
of Occupancy issued for the Westin Hotel before the end of September 2008.
Training for the Community Development staff has also become essential: ongoing
certification maintenance/continuing education for those with professional, AICP
American Institute of Certified Planners) certification; and training/testing needs for the
Planners seeking to become AICP certified via the proper qualification and testing
procedures for the Institute. A training budget of $1,500 per planner on an annual basis
is being requested at this time to maintain the level of excellence we have achieved in
the Planning Division.
All specific long range and routine goals for the Department are itemized in the
Community Development Work Plan, which can be provided upon request. The intent of
the Work Plan is to guide staff by ensuring that the Department is held accountable in
the completion of our stated goals and mission, and those specific periodic goals
identified by the community through the elected policy body as high priorities for our
Department. The work plan is routinely updated by staff in a yearly fall retreat and will
require thorough revision at the 2008 retreat in anticipation of 2009 and 2010.
Section III, Page C-4
GENERAL GOVERNMENT
ACCOMPLISHMENTS
The Community Development Department had another busy year in 2008, and achieved
many accomplishments, including the issuance of 66 building permits by mid-July 2008,
with a total construction valuation of $11,709,002. The sum total of building permits
issued by mid-July is considerably lower than this time last year, when the Department
issued 103 building permits with a construction valuation of approximately 24,000,000.
Although building permit activity is less than %2 of last year's activity, the Department still
managed to handle over 55 zoning, subdivision and design review applications, and
generated approximately $425,000 in total revenues from Building and Planning permit
fees. The Department also licensed over 108 contractors in 2008, generating over
6,860 in licensing receipts, which amounts to a decrease of approximately 47 new
contractor licenses compared with those received during the same time period in 2007.
The GIS Division has also continued to develop by adding data to the system and
cleaning existing data. Staff has successfully converted the Town's water data to the
GIS system in early 2008 and has begun adding new data layers for signs, storm sewer
and other utilities.
The GIS Division has also developed over 40 maps for the Department and public
requests. Some of these projects include Public Works (2008 Street Paving Project,
Parks, Trails); Engineering (Lake Street, Trails); Recreation (Salute, Whitewater Park);
Administration (Visitor's Map, Voting); and Police (Zoning map with addresses and place
names, Street Map). In addition to individual map requests, the staff has continued to
develop our data layers which include: the water tap information point layer in ArcReader
which allows the user to see multiple attributes per tap.
The Department has also completed the conversion of our permitting software. The new
Pentamation Permitting Software, which is the same platform as our Financing Software,
will allow us to more efficiently run reports and interface with the other Penamation
supported software systems.
Among the most significant accomplishments in 2008, in terms of the demand of staff
time, have been the approval of the Attainable Housing Policy; the adoption of the Town
Center East District Plan; and the completion of the Harry A. Nottingham Park Plan,
which is scheduled for adoption in late 2008.
FUTURE OUTLOOK
In 2009, the Department is hoping to accomplish several major tasks that require
significant investment of staff time. These goals are in addition to all routine
programmatic and work plan goals that will be outlined in the Department 2-year work
plan. The Following is the list of objectives for this year:
Administer and oversee the major revisions to Titles 16 (Subdivision) and 17
Zoning) of the Avon Municipal Code (AMC). This task is expected to begin in
September of 2008 and be completed by February 2010.
There are several significant rezoning applications that are expected to be
processed in 2008/2009. These included: (1) Avon 21 PUD and Preliminary
Subdivision Plan, the largest redevelopment application in history of Town of
Avon; the Buck Creek PUD; the Red House Annexation and PUD Development
Plan; in addition to speculative annexation discussions currently ongoing.
Section III, Page C-5
GENERAL GOVERNMENT
Assist with the multi-jurisdictional land exchange in an effort to acquire the West
Avon and Village Forest Service parcels.
Initiate and manage the first phase of public improvements in the Town Center
West District, coordinating with both the Engineering and Public Works
Departments. The project is made especially complex due to the significant
issues associated with private development that fronts the public improvements,
and their timing and desire to construct private development that corresponds to
the public improvements desired by the Town. The transit center was the first
logical phase; however, pending approval of several infill properties, the
realignment of Benchmark Road and Main Street will be considered high
priorities.
Manage the proposed phase I improvements as contemplated in the 2008 Harry
A. Nottingham Park Master Plan.
Manage all the planning efforts listed as significant budget issues, including all
routine current planning and design review applications.
Section III, Page C-6
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Administration #211
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 110,289 106,491 106,491 109,499 2.82%
61121 PTS Wages 12,025 12,025 16,380 36.22%
61122 PTS Bonuses 290 NA
61151 Overtime 1,702 2,000 2,000 2,000 0.00%
61201 Automobile Allowance 3,000 3,000 3,000 3,600 20.00%
61301 FT Pension 12,132 11,714 11,714 12,045 2.83%
61302 PTS Pension 451 451 700 55.21%
61303 Wellness 650 800 800 600 25.00%
61304 Employee Assistance Program 36 36 36 24 33.33%
61401 FICA/Medicare 1,648 1,775 1,775 1,921 8.23%
61501 Group Health and Life Insurance 22,574 18,434 18,434 12,447 32.48%
61505 Long-term Disability Insurance 775 583 583 557 4.46%
61506 Short-term Disability Insurance 434 428 428 462 7.94%
61507 Dental Insurance 1,125 1,350 1,350 900 33.33%
61509 Worker's Compensation 278 156 156 963 517.31%
61510 Unemployment Insurance 333 366 366 264 27.87%
61000 Total Personnel 154,976 159,609 159,609 162,652 1.91%
Commodities:
62905 Books and Periodicals 100 300 300 300 0.00%
62999 Office Supplies and Materials 4,900 4,550 4,550 4,550 0.00%
62000 Total Commodities 5,000 4,850 4,850 4,850 0.00%
Contract Services:
63203 Printing and Reproduction
63304 Computer Services and Support
63504 R&M - Office Equipment
63603 Rentals - Office Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training, and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular
64301 Postage and Delivery Costs
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
835 200 200 1,000 400.00%
8,980 8,980 6,400 28.73%
4,131 2,500 2,500 500 80.00%
3,988 3,600 3,600 3,600 0.00%
72 3,600 3,600 500 86.11%
9,026 18,880 18,880 12,000 -36.44%
3,000 3,000 3,000 0.00%
235 1,000 1,000 1,000 0.00%
500 500 500 0.00%
319 500 500 500 0.00%
100 250 250 500 100.00%
1,117 1,000 1,000 1,000 0.00%
1,820 1,932 588 588 0.00%
205 500 500 500 0.00%
3,796 8,682 7,338 7,588 3.41%
Section III, Page C-7
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Administration #211
Account
Number Account Description
Capital Outlay
66402 Computers and Peripherals
66404 Furniture and Fixtures
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
1,525 - - NA
7,500 NA
1,525 - - 7,500 NA
174,323 $ 192,021 $ 190,677 $ 194,590 2.05%
Section III, Page C-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Community Development
Program: Administration
Account 2009
Number Account Name Budget Justification
Building Permit Technician
61121 PTS Wages 16,380 30 hrs X 52 weeks X $21 /hour (50%) 16,380
61122 PTS Bonuses 290 1 X $579 (50%) 290
61151 Overtime 2,000 Building Permit Technician 2,000
62905 Books and Periodicals 300 References, Subscriptions 300
62999 Office Supplies and Materials 4,550 Misc Suppliesand Equipment 4,550
62000 Total Commodities 4,850
63203 Printing & Reproduction 1,000 Copy Services for Large Projects 1,000
63304 Computer Services and Support 6,400 Pentamation Support 6,400
63504 R&M - Office Equipment and Computers 500 Maintain Printers, Fax, Copier 500
63603 Rentals - Office Equipment 3,600 WCP35H Copier Lease 12 mos X $299.99) 3,600
63999 Other Contract Services 500 Temporary Employment Services 500
63000 Total Contract Services 12,000
64101 Travel, Training, and Conference 3,000 State and National APA Conferences 3,000
64102 Dues, Licenses, and Memberships 1,000 APA, ULI, AICP Memberships 1,000
64104 Meeting Expense 500 General Meeting Expenses 500
64201 Telephone and Long Distance 500 Long Distance Charges 500
64206 Cellular and Paging 500 Cellular Phone Service 500
64301 Postage and Delivery 1,000 Fed Ex, UPS, Certified Mail 1,000
64402 Equipment Replacement Charges 588 Annual Equipment Rental Charges 588
64901 Advertising and Legal Notices 500 Misc Public Notices, Employment Ads 500
64000 Total Other Operating Costs 7,588
66404 Furniture and Fixtures 7,500 Office Furniture 7,500
66000 Total Capital Outlay 7,500
Section III, Page C-9
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Planning #212
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62401 Gasoline
62805 Clothing and Uniforms
62901 Duplicating Services
62904 Software
62905 Books and Periodical
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular and Paging
64402 Equipment Replacement Charges
64403 Wash Bay Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
228,016 $240,476 $240,476 $256,802 6.79%
25,082 26,452 26,452 28,248 6.79%
800 1,350 1,350 1,800 33.33%
94 96 96 96 0.00%
3,323 3,487 3,487 3,724 6.80%
32,995 48,981 48,981 49,048 0.14%
2,103 2,167 2,167 2,197 1.38%
832 966 966 1,120 15.94%
2,875 3,600 3,600 3,600 0.00%
3,151 3,007 3,007 2,193 27.07%
678 721 721 514 28.71%
299,949 331,303 331,303 349,342 5.44%
600 NA
182 500 500 500 0.00%
247 850 NA
73,729 5,000 5,000 5,000 0.00%
104 104 250 140.38%
74,158 6,204 5,604 6,600 17.77%
25 1,500 1,500 500 -66.67%
25 1,500 1,500 500 -66.67%
5,350 6,400 6,400 7,500 17.19%
567 1,600 1,600 2,000 25.00%
150 150 300 100.00%
398 150 NA
2,033 3,146 3,146 2,000 36.43%
1,344 472 64.88%
468 1,000 NA
8,816 12,296 12,640 12,422 1.72%
10,870 2,525 2,525 -100.00%
10,870 2,525 2,525 -100.00%
393,818 $353,828 $353,572 $ 368,864 4.33%
Section III, Page C-10
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department:Community Development
Program:Planning
Account 2009
Number Account Name Budget Justification
62805 Clothing and Uniforms 500 Shirts, Jacket 500
62901 Duplicating Supplies 850 Paper and Toner for Plotter 850
62904 Software 5,000 Arc Gis Maintenance 5,000
62905 Books and periodicals 250 Reference Materials and Subscriptions 250
62000 Total Commodities 6,600
63203 Printing and Reproduction Services 500 Printing Maps, Comp Plans, etc. 500
63000 Total Contract Services 500
Pentamation Training 1,500
64101 Travel, Training and Conference 7,500
ESRI Training 1,500
Training for Planners, State APA Meetings 4,500
64102 Dues, Licenses, and Memberships 2,000 APA & AICP Memberships 2,000
64104 Meeting Expense 300 Meeting Expenses 300
64201 Telephone and Long Distance 150 Long-distance Charges 150
64206 Cellular and Paging 2,000 Cellular Phone Service 2,000
64402 Equipment Replacement Charges 472 Annual Equipment Rental Charges 472
64000 Total Other Operating Costs 12,422
Section III, Page C-11
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Building Inspection #213
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 192,883 181,147 181,147 190,722 5.29%
61121 PTS Wages 12,025 12,025 16,380 36.22%
61122 PTS Bonuses 290 NA
61151 Overtime Wages 2,022 5,000 5,000 5,000 0.00%
61301 FT Pension 21,217 19,926 19,926 20,979 5.28%
61302 PTS Pension 451 451 719 59.42%
61303 Wellness 1,845 2,000 2,000 1,800 10.00%
61304 Employee Assistance Program 84 84 84 72 14.29%
61401 FICA/Medicare 2,851 2,850 2,850 3,090 8.42%
61501 Group Health and Life Insurance 36,435 42,739 42,739 36,778 13.95%
61505 Long-term Disability Insurance 1,784 1,620 1,620 1,623 0.19%
61506 Short-term Disability Insurance 764 727 727 832 14.44%
61507 Dental Insurance 2,625 3,150 3,150 2,700 14.29%
61509 Worker's Compensation 2,418 2,266 2,266 1,656 26.92%
61510 Unemployment Insurance 580 588 588 425 27.72%
61000 Total Personnel 265,508 274,573 274,573 283,066 3.09%
Commodities:
62401 Gasoline 1,380 2,000 2,000 2,000 0.00%
62805 Clothing and Uniforms 455 1,000 1,000 500 50.00%
62807 Consumable Tools/Small Equipment 300 300 300 0.00%
62903 Data Processing Supplies 500 500 100.00%
62905 Books and Periodicals 271 500 500 2,000 300.00%
62000 Total Commodities 2,106 4,300 4,300 4,800 11.63%
Contract Services:
63999 Other Contract Services 54,940 45,500 45,500 126,000 176.92%
63000 Total Contract Services 54,940 45,500 45,500 126,000 176.92%
Other Operating Costs:
64101 Travel, Training and Conference 2,198 3,000 3,000 3,000 0.00%
64102 Dues, Licenses and Memberships 411 500 500 500 0.00%
64103 Mileage Reimbursement 200 200 200 0.00%
64104 Meeting Expenses 742 1,500 1,500 1,000 33.33%
64206 Cellular & Pagers 809 2,200 2,200 2,000 9.09%
64401 Fleet Maintenance Charges 1,363 1,045 1,862 1,956 5.05%
64402 Equipment Replacement Charges 5,948 5,948 5,948 5,948 0.00%
64403 Washbay Charges 468 1,040 1,040 1,040 0.00%
64901 Advertising and Legal Notices 500 500 500 0.00%
64000 Total Other Operating Costs 11,939 15,933 16,750 16,144 3.62%
Section III, Page C-12
Town of Avon
Line Item Detail
Function: Community Development #200
Department: Community Development #210
Program: Building Inspection #213
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Capital Outlay:
66402 Computers and Peripherals 1,600 NA
66000 Total Capital Outlay 1,600 NA
60000 Total Expenditures 334,493 $ 340,306 341,123 431,610 26.53%
Section III, Page C-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Community Development
Program: Building Inspection
Account 2009
Number Account Name Budget Justification
Building Permit Technician
61121 PTS Wages 16,380 30 hrs X 52 weeks X $21/hour (50%) 16,380
61122 PTS Bonus 290 1 X $579 (50%) 290
Building Permit Tech 2,500
61151 Overtime Wages 5,000 Building Inspector 2,500
62401 Gasoline 2,000 Vehicle Fuel 2,000
62805 Clothing and Uniforms 500 Shirts, Jackets 500
62807 Consumable Tools/Small Equip 300 Inspection Equipment 300
62905 Books and Periodicals 2,000 Building Codes, Journals etc. 2,000
62000 Total Commodities 4,800
63999 Other Contract Services 126,000 Plan Reviews 126,000
63000 Total Commodities 126,000
64101 Travel, Training and Conference 3,000 IBC Certifications for BH & WG & PB 3,000
64102 Dues, Licenses, and Memberships 500 ICBO 500
64103 Mileage Reimbursement 200 Reimbursement for Personal Auto 200
64104 Meeting Expenses 1,000 Contractor Meetings 1,000
64206 Cellular and Paging 2,000 Cellular Phone Service 2,000
64401 Fleet Maintenance Charges 1,956 Annual Fleet Maintenance Charges 1,956
64402 Equipment Replacement Charges 5,948 Annual Equipment Rental Charges 5,948
64403 Washbay Charges 1,040 Annual Washbay Charges 1,040
64901 Advertising and Legal Notices 500 Miscellaneous Advertisements 500
64000 Total Other Operating Costs 16,144
66402 Computers and Peripherals 1,600 Desktop Replacement: Houlihan 1,600
66000 Total Capital Outlay 1,600
Section III, Page C-14
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Police Department
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 1,568,654 1,901,417 1,901,417 2,087,033 9.76%
Commodities 90,003 122,051 137,472 149,582 8.81%
Contract Services 38,483 52,347 52,347 50,510 3.51%
Other Operating Costs 437,375 547,449 542,958 569,354 4.86%
Debt Service 5,385 N/A
Capital Outlay 63,903 38,200 38,200 3,200 91.62%
Total 2,203,803 2,661,464 2,672,394 2,859,679 7.01%
Department Budget by Program:
Administration 392,557 440,629 442,175 511,268 15.63%
Patrol 1,687,867 2,102,294 2,110,944 2,220,547 5.19%
Investigations 123,379 118,541 119,275 127,864 7.20%
Total 2,203,803 2,661,464 2,672,394 2,859,679 7.01%
Sources of Funds:
Direct Program Revenues:
Federal Grants (School Resource Officer)68,578 65,102 65,102 100.00%
Federal Grants - Other 13,500 N/A
State Grants (LEAF)4,657 14,400 14,400 100.00%
State Grants - Other 843 N/A
Animal Control Fees 2,485 2,000 2,000 2,000 0.00%
Police Reports 1,097 2,000 2,000 2,500 25.00%
Police Extra Duty 11,881 10,000 10,000 20,000 100.00%
Fingerprinting Fees 3,814 3,500 3,500 4,000 14.29%
VIN Inspection Fees 11,322 20,000 20,000 25,000 25.00%
Misc Police Department Fees 3,948 3,300 3,300 5,000 51.52%
National Night Out 500 N/A
DUI Reimbursement 2,173 2,500 2,500 3,000 20.00%
Village at (Avon) Municipal Services 173,597 214,904 214,904 248,271 15.53%
284,395 337,706 337,706 323,771 4.13%
General Fund Subsidy 1,919,408 2,323,758 2,334,688 2,535,908 8.62%
Total 2,203,803 2,661,464 2,672,394 2,859,679 7.01%
Full-time Employees (FTEs) 19.00 22.00 22.00 22.00
Section III, Page D-2
Police Department
POLICE DEPARTMENT
SERVICES PROVIDED BY THE POLICE
The Police Department includes ADMINISTRATION & PUBLIC ASSISTANCE,
PATROL and INVESTIGATION.
Mission Statement:
The Avon Police Department, always professional and prepared to serve our community
with uncompromising commitment.
Visions and Values:
In the HEART of the VALLEY, we as law enforcement professionals have a
commitment to:
Be professional in our daily duties,
Be accountable to each other and the public we serve,
Work together as a team, and continue to
Learn, change and improve.
Significant Budget Issues
Staffing: Fund positions to assist with increased demand for service and
enhance staffing levels to that which is more consistent with local and national
averages:
o Police Lieutenant - Assist in the leadership of the department to obtain
and maintain accreditation, provide needed oversight of first line
supervisors and coordinate police training. This position was funded for
the later half of 2008 and will be fully funded for 2009.
o Civilian Police Service Officer - Complete tasks that do not require a
sworn police officer; such as, parking enforcement, code enforcement
and minor accident investigation. This position was funded for the last
quarter of 2008; however, it was delayed and will be fully funded for 2009.
Continue to pursue accreditation with the Commission on Accreditation for
Law Enforcement Agencies (CALEA): CALEA completes an assessment of
the Police Department to assure the Department is following policies accepted byNationallawenforcementstandards.
Building a Better Community: The Avon Police Department will develop new
programs and enhance existing programs that involve the community.
o Police Bicycle Patrol - The Department will acquire two bicycles and
train patrol officers to effectively use them to combat crime and make
positive contacts with citizens.
o Volunteers in Police Service - The Department will implement a
volunteer program to allow officers to focus on policing and create
valuable ties between law enforcement and members of the community.
o National Night Out and Community Events - The Department has
successfully held two annual National Night Out events would like to
continue and expand this worthwhile program.
o Victim Assistance - The Department will become more involved in
assuring that victims are assisted following a crime by providing; thorough
follow-up investigation, counseling and status of proceedings.
o Gore Range DUI Taskforce - Continue to build upon the success of the
multi-agency taskforce, which has been spotlighted by the CDOT.
Section III, Page D-3
Police Department
PROGRAM: ADMINISTRATION AND PUBLIC ASSISTANCE
Program Description
This program encompasses the administration and the front desk/counter operation of
the department. Planning, organizing, staffing, coordinating, directing, reporting and
budgeting for all functions of the police department.
Services Provided to the Community
Records retention and release: Colorado statutes establish strict requirementsfortheretentionandreleaseofcriminaljusticerecords. Our administrative staff
works on a daily basis with information requests from citizens, attorneys,insurance companies, other law enforcement agencies and the media.
Information Management: Personnel process a large volume of reports and
other material for delivery to the courts, prosecutors, insurance companies and
others. The Department is required to report crime and arrest statistical
information to the Federal Government.
Customer Service: Our office is staffed to operate Monday through Friday from
8:00 AM to 5:00 PM. All of our department members are encouraged to provideexcellentcustomerservicetoourcitizens, guests and merchants.
Services Provided: Fingerprinting, VIN inspections, sex offender registration,lost and found, giving local information and parking permits are just a few of the
duties performed by the administrative staff in direct interface with communitymembers.
Human Resources: Recruiting, selecting and training of new personnel.Direction of in-service training programs.
Liaison: Outstanding working relationship with other law enforcement agencieswithinEagleCounty.
Property and Evidence: The Department is required to store evidence for all
investigations until adjudicated by the courts or permanently in some cases.
Purchasing: The Department maintains purchasing and expense records.
Media Liaison: Prepare media releases and remain responsive to public record
requests concerning high profile crimes.
Future Outlook
Continue and strengthen partnerships with citizen groups and government
organizations in Eagle County.
Active participation with the 1-70 Law Enforcement Training Region, which
receives funding for police officer training from the State of Colorado.
Become accredited with the Commission on Accreditation for Law Enforcement
Agencies (CALEA).
Improve follow-up victim services through the Avon Police Department.
Implement a Volunteer in Police Service (VIPS) program.
Continue to support Chief Kozak in his representation of Avon at a state level
after his appointment by Governor Ritter to the Colorado Peace Officers
Standards and Training Board and at a National level after his appointment to the
International Association of Chiefs of Police Highway Safety Committee.
Section III, Page D-4
Police Department
PROGRAM: PATROL
Program Description
Avon Police Officers assigned to the Patrol Program are required to handle all aspects of
law enforcement and community service. In fact, police officers handle most issues
related to town government when other municipal departments are closed. The demand
for police service is steadily increasing. In 2005 the Avon Police Department
investigated 1,191 total criminal incidents and in 2006 it investigated 1,330 incidents,
revealing an 11 % increase. In 2007, the Department investigated 1,438 criminal
incidents (an 8% increase). The Avon Police Department averages 60 calls per day,
addressing a variety of public safety issues. Police officers require high quality training
and equipment to remain prepared to respond to any emergency situation and to stay
proficient in the ever changing legal environment. A community survey in June of 2008
revealed that 76% of Avon voters place a high value on police protection. Seventy-two
percent (72%) of those surveyed, assessed the Avon Police Department's performance
at a high level, meaning that the department is performing at a level expected by the
community.
Services Provided to the Community
Crime prevention and public education: Officers meet with citizens and
business owners with the goal of preventing crime, reducing the fear of crime,
enhancing safety and security while improving quality of life.
Traffic: Police officers are charged with facilitating the safe and efficient
movement of traffic through traffic law enforcement and professional accident
investigation.
Preservation of peace and order: Special events, family conflicts and dealing
with emotionally disturbed persons are examples of events where police officers
preserve peace and order.
Animal Control: Avon Police or Eagle County Animal Control officers are called
to deal with both general and specific animal complaints.
Community Problem Solving: Working with citizens to assist them in solving
disorder, crime, fear of crime and quality of life concerns.
Provision of emergency services: The police provide all manners of
emergency assistance, from protection at the scenes of traffic crashes to
removing drunk and disorderly patrons from bars.
Preventive patrol:
o Vehicle
o Bicycle
o Foot
Code Enforcement and Nuisance Abatement:
o Vendors on private property
o Wildlife Protection Ordinance education and enforcement
o Private parking
o Smoking Ordinance
Special events: Provide security service at special events.
Directed patrols: Assign patrols to areas of town that have a pattern of crime or
an incident of violence.
Investigations: Police officers investigate all reported crimes.
Section III, Page D-5
Police Department
Non-criminal workload: Police officers are called upon to resolve many non-
criminal incidents including lost and found property, missing persons, family
conflicts, citizens and guests locked out of their homes, rooms or cars, barking or
dangerous dogs, injured animals, frightened or mentally ill persons, suspicious
persons, vehicles or noises and a host of other problems.
Future Outlook
Maintain high professional standards of behavior and performance.
Improve level of expertise through supervisory and employee training
Continue to monitor activity trends and modify programs and allocation of
resources to meet the needs of the community.
Increase traffic education and enforcement to improve safety on our streets and
sidewalks.
Increase the use of police bicycles for patrol.
PROGRAM: INVESTIGATIONS
Program Description
The Avon Police Department has one sergeant and one detective assigned to
investigate serious or complex crimes. These are investigations of "crimes against
persons" including assault, sexual assault and robbery, as well as all death
investigations. The detective also investigates serious and complicated "crimes against
property", i.e., burglary, high loss frauds, embezzlements and computer crime, and he
attempts to recover stolen property. He is also responsible for all liquor board
investigations. The clearance rate for solving crimes is an exemplar 49%, revealing that
investigators have a high rate in bringing criminals to justice.
Services Provided to the Community
Criminal investigations: Investigate serious or complex crimes.
On-call: 24 hours a day, seven days a week
Recover stolen property: Locate and return stolen property to the owners.
Drug Enforcement: Liaison with the Drug Task Force.
Liquor Enforcement: Liquor Board investigations and participation in routine
compliance checks
Sex Offender Response Team: Active representative to this countywide
organization to keep tabs on registered sex offenders and compliance checks of
Avon's registered sex offenders.
Future Outlook
Continue to work in cooperation with the District Attorney's Office and other law
enforcement agencies.
Provide crime prevention information to the public regarding identify theft and
fraud.
Obtain training and equipment to improve evidence gathering and evaluation
techniques.
Follow-up on every felony or domestic violence crime to assure the best possible
job is done for the victim.
Increase involvement with the Drug Task-Force to reduce narcotic sales in Avon.
Section III, Page D-6
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Personnel:
Change
61101 Regular Full-time Salaries $204,894 254,826 254,826 310,059 21.67%61151 Overtime Wages 3,385 5,000 5,000 5,000 0.00%61301 FT Pension 22,539 28,031 28,031 34,107 21.68%61303 Wellness 989 1,550 1,550 1,700 9.68%61304 Employee Assistance Program 72 84 84 96 14.29%61401 FICA/Medicare 3,041 3,767 3,767 4,568 21.26%61501 Group Health and Life Insurance 45,079 43,040 43,040 49,265 14.46%61505 Long-term Disability Insurance 4,188 5,821 5,821 7,317 25.70%61506 Short-term Disability Insurance 799 1,023 1,023 1,334 30.40%61507 Dental Insurance 2,250 3,150 3,150 3,600 14.29%61509 Worker's Compensation 3,082 4,019 4,019 4,537 12.89%61510 Unemployment Insurance 620 779 779 630 19.13%
61000 Total Personnel 290,938 351,090 351,090 422,213 20.26%
Commodities:
62401 Gasoline 1,593 1,400 2,100 2,415 15.00%
62801 Gifts and Awards 160 500 500 500 0.00%
62802 Food and Beverages 2,882 5,500 5,500 3,000 45.45%
62805 Clothing and Uniforms 359 2,080 2,080 2,000 3.85%
62807 Consumable Tools/Small Equipment 976 1,000 1,000 1,000 0.00%
62808 Promotional, Informational, and Marketing Materials 1,696 3,000 3,000 3,000 0.00%
62901 Duplicating Supplies 534 600 600 600 0.00%
62903 Data Processing Supplies 609 500 500 300 40.00%
62904 Software 778 600 600 300 50.00%
62905 Books and Periodicals 428 600 600 600 0.00%
62999 Office Supplies and Materials 1,997 4,671 4,671 3,500 25.07%
62000 Total Commodities 12,012 20,451 21,151 17,215 18.61%
Contract Services:
63203 Printing and Reproduction Services 2,394 2,000 2,000 3,000 50.00%
63301 Medical Services and Examinations 1,440 1,500 1,500 1,500 0.00%
63302 Laboratory Services 702 1,500 1,500 1,500 0.00%
63504 R&M - Office Equipment 505 2,000 2,000 2,000 0.00%
63506 R&M - Radio and Communications Equipment 1,000 1,000 1,000 0.00%
63551 Laundry and Cleaning Services 249 716 716 358 50.00%
63603 Rentals - Office Equipment 4,687 4,687 4,687 4,687 0.00%
63999 Other Contract Services 22,183 27,000 27,000 25,500 5.56%
63000 Total Contract Services 32,160 40,403 40,403 39,545 2.12%
Section III, Page D-7
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Other Operating Costs:
64101 Travel, Training and Conference 2,788 6,500 6,500 9,000 38.46%
64102 Dues, Licenses and Memberships 1,573 2,000 2,000 1,000 50.00%
64201 Telephone 2,405 2,710 2,710 1,200 55.72%
64206 Cellular and Paging 2,361 2,300 2,300 2,300 0.00%
64301 Postage and Delivery Costs 1,694 1,300 1,300 1,300 0.00%
64401 Fleet Maintenance Charges 8,334 2,872 3,718 3,905 5.03%
64402 Equipment Replacement Charges 16,746 7,400 7,400 8,870 19.86%64403 Washbay Charges 468 520 520 520 0.00%
64901 Advertising and Legal Notices 1,483 1,483 1,483 1,000 32.57%
64906 Insurance Deductibles 6,148 NA
64000 Total Other Operating Costs 44,000 27,085 27,931 29,095 4.17%
Capital Outlay:
66402 Computers and Peripherals 1,525 1,600 1,600 3,200 100.00%
66403 Audio & Visual Equipment 6,410 NA
66404 Furniture and Fixtures 5,512 NA
66000 Total Capital Outlay 13,447 1,600 1,600 3,200 100.00%
60000 Total Expenditures 392,557 440,629 $442,175 511,268 15.63%
Section III, Page D-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Administration
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 5,000 Administration Overtime 5,000
62401 Gasoline 2,415 2,415
62801 Gifts and Awards 500 Employee Incentives, Gifts 500
62802 Food and Beverages 3,000 Seminars, Classes, and Meetings 3,000
SOU Gear 1,00062805ClothingandUniforms2,000 Administration Uniforms 1,000
62807 Consumable Tools/Small Equipment 1,000 Miscellaneous Equipment 1,000
National Night Out, Calendars, Water
Bottles, Pens, Pins, Crime Prevention
62808 Promotional and Marketing Materials 3,000 Materials 3,000
62901 Duplicating Supplies 600 Copier, Paper, Toner, Misc. 600
62903 Data Processing Supplies 300 Discs, Mouse, Ink, Cartridges 300
62904 Software 300 Software Applications 300
Muni. Codes, Traffic Codes
62905 Books and Periodicals 600 Law Enforcement Periodicals 600
Office for Volunteer in Police Service 1,00062999OfficeSuppliesandMaterials3,500 Copier, CBI Computer, Paper 2,500
62000 Total Commodities 14,800
Business Cards, Stationary, Manuals,
63203 Printing and Reproduction Services 3,000 Pamphlets, Court Envelopes 3,000
Hepatitis/Drug Screens Annual Physicals
63301 Medical Services and Examinations 1,500 Fitness Program 1,500
63302 Laboratory Services 1,500 Pre-Employment Testing 1,500
63504 R&M - Office Equipment 2,000 Copier, Computers, Printers, Shredder, Etc. 2,000
63506 R&M - Radios and Communications Equip.1,000 Pagers, Radio, Cell Phone Repair & Maint. 1,000
63551 Laundry and Cleaning Service 358 Uniform Cleaning: Chief and Lieutenant (1/2) 358
63603 Rentals - Office Equipment 4,687 Copier Machine $390.56/mo. 4,687
Section III, Page D-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Administration
Account 2009
Number Account Name Budget Justification
Accreditation Fee 1,500
63999 Other Contract Services 25,500
ECAC Contract 20,000
Vehicle Towing, Microfilm 4,000
63000 Total Contract Services 39,545
Lieutenant Leadership and SWAT Training,
Highway Safety Committee and Post CST
Training, Records Certification, Evidence
64101 Travel, Training and Conference 900 Certification and IACP Conference 900
International Chiefs of Police, Colorado
64102 Dues, Licenses and Memberships 1,000 Chiefs, Drug Recognition Expert Fees 1,000
64201 Telephone 1,200 Long Distance and Modem Charges 1,200
64206 Cellular and Paging 2,300 Cellular 2,300
64301 Postage and Delivery Costs 1,300
Postage and Cost of Delivery
of Evidence Items to CBI for Testing 1,300
64401 Fleet Maintenance Charges 3,905 Annual Fleet Maintenance Charges 3,905
64402 Equipment Replacement Charges 8,870 Annual Equipment Rental Charges 8,870
64403 Washbay Charges 520 Annual Washbay Charges 520
64901 Advertising and Legal Notices 1,000 Miscellaneous Advertising 1,000
64000 Total Other Operating Costs 20,995
66402 Computers and Peripherals 3,200 Desktop Replacement: Jaramillo/Leyba 3,200
66000 Total Capital Outlay 3,200
Section III, Page D-10
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Account
Number Account Description
ctual
2007
riginal or
Prev. Amend.
Budget
2008
inal
Revised
Budget
2008
roposed
Budget
2009
ercent
Change
Personnel:
61101 Regular Full-time Salaries 753,880 953,758 953,758 1,024,987 7.47%
61151 Overtime Wages 102,734 86,400 86,400 90,000 4.17%
61153 On Call 4,179 10,000 10,000 7,000 30.00%
61156 Extra Duty Pay 12,000 NA
61301 FT Pension 82,596 104,913 104,913 112,749 7.47%
61303 Wellness 4,830 6,400 6,400 6,900 7.81%
61304 Employee Assistance Program 320 384 384 408 6.25%
61401 FICA/Medicare 12,518 15,227 15,227 16,443 7.99%
61501 Group Health and Life Insurance 145,503 195,891 195,891 208,182 6.27%
61505 Long-term Disability Insurance 23,574 30,228 30,228 32,435 7.30%
61506 Short-term Disability Insurance 2,929 3,830 3,830 4,493 17.31%
61507 Dental Insurance 10,011 14,400 14,400 15,300 6.25%
61509 Worker's Compensation 23,730 24,937 24,937 22,744 8.79%
61510 Unemployment Insurance 2,563 3,150 3,150 2,268 28.00%
61000 Total Personnel 1,169,367 1,449,518 1,449,518 1,555,909 7.34%
Commodities:
62101 Police Operating and Field Supplies 9,820 9,400 9,400 9,400 0.00%
62102 Firearms and Weapons Supplies 6,186 21,100 21,100 17,000 19.43%
62401 Gasoline 32,449 33,700 47,297 54,392 15.00%
62804 Training Supplies 73)500 500 500 0.00%
62805 Clothing and Uniforms 25,139 20,000 20,000 17,000 15.00%
62806 Safety Materials and Supplies 4,000 4,000 15,000 275.00%
62807 Consumable or Small Equipment Items 1,381 7,500 7,500 10,000 33.33%
62809 Medical Supplies and 1st Aid 222 1,000 1,000 1,000 0.00%
62902 AudioNisual Supplies 150 150 1,150 666.67%
62000 Total Commodities 75,124 97,350 110,947 125,442 13.06%
Contract Services:
63302 Laboratory Services 2,656 3,000 3,000 3,000 0.00%
63549 R&M - Other Specialized Equipment 520 500 500 500 0.00%
63551 Laundry and Cleaning Services 1,118 6,086 6,086 6,086 0.00%
63999 Other Contract Services 2,029 100 100 100.00%
63000 Total Contract Services 6,323 9,686 9,686 9,586 1.03%
Other Operating Costs:
64101 Travel, Training and Conference 10,703 19,880 19,880 19,880 0.00%
64103 Mileage Reimbursement 279 400 400 400 0.00%
64206 Cellular 14,278 20,092 20,092 20,400 1.53%
64401 Fleet Maintenance Charges 55,293 63,989 59,042 62,010 5.03%
64402 Equipment Replacement Charges 79,516 125,781 125,781 147,865 17.56%
64403 Washbay Charges 3,744 5,200 5,200 6,240 20.00%
64901 Advertising and Legal Notices 1,500 1,500 500 66.67%
64904 Operating Fees, Assessments and Charges 217,399 272,298 272,298 272,315 0.01%
64000 Total Other Operating Costs 381,212 509,140 504,193 529,610 5.04%
Section III, Page D-11
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or Final
Prev. Amend. Revised ProposedAccountActualBudgetBudgetBudget Percent
Number Account Description 2007 2008 2008 2009 Change
Debt Service:
65201 Capital Lease Payments 5,385 NA
65000 Total Debt Service 5,385 NA
Capital Outlay:
66402 Computers and Peripherals 7,558 1,600 1,600 -100.00%
66501 Automobiles and Light-duty Trucks 42,898 35,000 35,000 -100.00%
66000 Total Capital Outlay 50,456 36,600 36,600 -100.00%
60000 Total Expenditures 1,687,867 $2,102,294 2,110,944 $ 2,220,547 5.19%
Section III, Page D-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Patrol
Account 2009
Number Account Name Budget Justification
Extra Salary for 12 Hour Shifts 36,000
Special Programs:
NNO-Police 1,500
NNO-PW 1,50061151OvertimeWages90,000 Investigations, Court, Report Writing, Patrol 51,000
61153 On Call 7,000 Sergeants On Call 7,000
61156 Extra Duty 12,000 Extra Duty Contracts 12 000
Tasers X 4 4,000
Training Equipment, Film for Cameras,
62101 Police Operating and Field Supplies 9,400 Intox Supplies and Taser Batteries 5,400
Firearm Supplies, Shotgun Shells, Bullets
Rifle Repairs, Cleaning Supplies, Targets62102FirearmsandWeaponsSupplies17,000 Less Than Lethal Forces Munitions 17,000
62401 Gasoline 54,392 Gas for Patrol Cars 54,392
62804 Training Supplies 500 Training Supplies 500
Uniforms ($600 x17) 10,20062805ClothingandUniforms17,000 Misc. Uniforms, Leather Gear, Equipment 6,800
Water Park Throw Robes & Training
New/Replacement Ballistic Vests
Grant available for 1/2 of costs 11,00062806SafetyMaterials15,000 Flares, Cones, Safety Equipment 4,000
Two Patrol Bikes & Equipment --Grant
Applied for 8,00062807ConsumableTools/ Small Equipment 10,000 Narcotics Testing Eq, NIK Kits, Swabs 2,000
Blood and Urine Test Equipment
62809 Medical Supplies and First Aid 1,000 Replace 1st Aid Supplies 1,000
Audio Mic to be Added to Interview #2 1,00062902Audio/Visual Supplies 1,150 Video Tapes, Supplies 150
62000 Total Commodities 125,442
Section III, Page D-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Patrol
Account 2009
Number Account Name Budget Justification
63302 Laboratory Services 3,000 Toxicology Testing, Blood & Urine Testing 3,000
63549 R&M - Other Specialized Equipment 500 Radar 500
63551 Laundry and Cleaning Services 6,086 Officers Uniforms $358 X 17 6,086
63000 Total Contract Services 9,586
Academy 8,000
Miscellaneous Training: Bike Patrol,
64101 Travel, Training and Conference 19,880
Community Poliicing, SRO, Police Liability,
Search and Seizure 11,880
64103 Mileage Reimbursement 400 Mileage/POV 400
64206 Cellular and Paging 20,400
Modem Fees ($85/month X 10 computers) 10,200
Cellular (17 phones X $600/mo) 10,200
64401 Fleet Maintenance Charges 62,010 Annual Fleet Maintenance Charges 62,010
64402 Equipment Replacement Charges 147,865 Annual Equipment Rental Charges 147,865
64403 Washbay Charges 6,240 Annual Washbay Charges 6,240
64901 Advertising and Legal Notices 500 New Officer Recruitment Pamphlets 500
Crime Stopers 500
COPS LINK 5,396
Range Maintenance Fees 5,000
Detox Facility 19,567
Boarding Prisoners 750
64904 Operating Fees, Assessments, and Charges 272,315
800 MHz System Fee ($325x32) 10,725
Vail Dispatch Services 230,377
64000 Total Other Operating Costs 529,610
Section III, Page D-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Patrol
Account 2009
Number Account Name Budget Justification
63302 Laboratory Services 3,000 Toxicology Testing, Blood & Urine Testing 3,000
63549 R&M - Other Specialized Equipment 500 Radar 500
63551 Laundry and Cleaning Services 6,086 Officers Uniforms $358 X 17 6,086
63000 Total Contract Services 9,586
Academy 8,000
Miscellaneous Training: Bike Patrol,
64101 Travel, Training and Conference 19,880
Community Poliicing, SRO, Police Liability,
Search and Seizure 11,880
64103 Mileage Reimbursement 400 Mileage/POV 400
64206 Cellular and Paging 20,400
Modem Fees ($85/month X 10 computers) 10,200
Cellular (17 phones X $600/mo) 10,200
64401 Fleet Maintenance Charges 62,010 Annual Fleet Maintenance Charges 62,010
64402 Equipment Replacement Charges 147,865 Annual Equipment Rental Charges 147,865
64403 Washbay Charges 6,240 Annual Washbay Charges 6,240
64901 Advertising and Legal Notices 500 New Officer Recruitment Pamphlets 500
Crime Stopers 500
COPS LINK 5,396
Range Maintenance Fees 5,000
Detox Facility 19,567
Boarding Prisoners 750
64904 Operating Fees, Assessments, and Charges 272,315
800 MHz System Fee ($325x32) 10,725
Vail Dispatch Services 230,377
64000 Total Other Operating Costs 529,610
Section III, Page D-15
Town of Avon
Line Item Detail
Function: Public Safety #300
Department: Police #310
Program: Investigations #313
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61101 Regular Full-time Salaries 59,451 $61,025 $61,025 $64,687 6.00%
61151 Overtime Wages 14,691 9,000 9,000 9,000 0.00%
61153 On Call 6,990 5,000 5,000 5,000 0.00%
61156 Extra Duty Pay 4,000 NA
61301 FT Pension 6,540 6,713 6,713 7,116 6.00%
61303 Wellness 564 600 600 600 0.00%
61304 Employee Assistance Program 24 24 24 24 0.00%
61401 FICA/Medicare 1,187 1,088 1,088 1,199 10.20%
61501 Group Health and Life Insurance 13,380 12,249 12,249 12,264 0.12%
61505 Long-term Disability Insurance 2,100 2,144 2,144 2,239 4.43%
61506 Short-term Disability Insurance 231 245 245 282 15.10%
61507 Dental Insurance 750 900 900 900 0.00%
61509 Worker's Compensation 2,200 1,596 1,596 1,435 10.09%
61510 Unemployment Insurance 241 225 225 165 26.67%
61000 Total Personnel 108,349 100,809 100,809 108,911 8.04%
Commodities:
62101 Police Operating and Field Supplies 757 800 800 2,500 212.50%
62401 Gasoline 1,850 1,900 3,024 3,475 14.91%
62805 Clothing and Uniforms 600 600 300 50.00%
62806 Safety Materials 200 200 200 0.00%
62807 Consumable Tools/Small Equipment 145 250 250 250 0.00%
62902 AudioNisual Supplies 115 500 500 200 60.00%
62000 Total Commodities 2,867 4,250 5,374 6,925 28.86%
Contract Services:
63301 Medical Services and Exams 1,200 1,200 1,200 0.00%
63303 Photography Services 400 400 100.00%
63504 R&M - Office Equipment 300 300 100.00%
63551 Laundry and Cleaning Services 358 358 179 -50.00%
63000 Total Contract Services 2,258 2,258 1,379 -38.93%
Other Operating Costs:
64102 Dues, Licenses and Memberships 250 250 100.00%
64401 Fleet Maintenance Charges 2,944 1,702 1,312 1,378 5.03%
64402 Equipment Replacement Charges 8,751 8,752 8,752 8,751 0.01%
64403 Washbay Charges 468 520 520 520 0.00%
64000 Total Other Operating Costs 12,163 11,224 10,834 10,649 1.71%
Capital Outlay:
66402 Computers and Peripherals NA
66000 Total Capital Outlay NA
60000 Total Expenditures 123,379 $118,541 $119,275 $127,864 7.20%
Section III, Page D-16
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Police
Program: Investigations
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 9,000 Investigator's Overtime 9,000
61153 On Call 5,000 Investigator's On Call 5,000
61156 Extra Duty 4,000 Extra Duty Contracts 4 000
Evidence Heat Seal
62101 Police Operating and Field Supplies 2,500
DUI Blood Storage Refrigerator
Equipment, Investigative Supplies 2,500
62401 Gasoline 3,475 Gasoline for vehicle 3,475
62805 Clothing and Uniforms 300 Miscellaneous Uniforms 300
62806 Safety Materials 200 Gloves, PPE, Decontamination Wipes 200
62807 Consumable Tools/Small Equipment 250 Miscellaneous 250
62902 Audio/Visual Supplies 200 Video & Audio Cassettes for Court 200
62000 Total Commodities 6,925
63301 Medical Services and Exams 1,200 Sex Assault Medical Services 1,200
63303 Photography Services Photographic Processing & Enlargements -
63504 R&M - Office Equipment Repair/Audio Visual Supplies -
63551 Laundry and Cleaning Services 179 Uniform Cleaning 179
63000 Total Contract Services 1,379
64102 Dues, Licenses and Memberships Investigative Organizations
64401 Fleet Maintenance Charges 1,378 Annual Fleet Maintenance Charges 1,378
64402 Equipment Replacement Charges 8,751 Annual Equipment Rental Charges 8,751
64403 Washbay Charges 520 Annual Washbay Charges 520
64000 Total Other Operating Costs 10,649
Section III, Page D-17
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page D-18
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Public Works Department
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Department Budget by Category:2007 2008 2008 2009 Change
Personnel 1,326,718 1,599,029 1,597,567 1,763,562 10.39%
Commodities 376,866 476,790 491,683 531,919 8.18%
Contract Services 296,462 402,364 400,564 507,003 26.57%
Other Operating Costs 615,350 760,127 782,627 799,517 2.16%
Debt Service 108,199 124,298 170,320 170,321 0.00%
Capital Outlay 217,229 183,090 183,090 397,680 117.20%
Total $ 2,940,824 $ 3,545,698 $ 3,625,851 $ 4,170,002 15.01%
Department Budget by Program:
Administration 112,699 102,986 104,250 110,617 6.11%
Roads and Streets 1,555,039 1,756,950 1,860,704 2,236,952 20.22%
Facilities Maintenance 407,987 564,275 568,231 594,289 4.59%
Parks 778,781 964,677 996,292 1,166,005 17.03%
Mall Maintenance 60,186 96,810 96,374 62,139 35.52%
Community Enhancement Fund 26,132 60,000 N/A
Total 2,940,824 3,545,698 3,625,851 4,170,002 15.01%
Sources of Funds:
Direct Program Revenues:
Highway User's Tax 169,174 160,952 160,952 155,634 3.30%
Road & Bridge Fund 142,839 204,000 185,000 185,000 0.00%
Abatement Services 100 100 100 0.00%
Road Cut Permits 11,342 10,000 10,000 10,000 0.00%
Village at (Avon) Municipal Services 343,452 388,217 388,217 402,220 3.61%
Capital Lease Proceeds 170,156 340,800 N/A
836,963 763,269 744,269 1,093,754 46.96%
General Fund Subsidy 2,017,543 2,625,619 2,785,208 3,014,109 8.22%
Mall Maintenance Fund 60,186 96,810 96,374 62,139 35.52%
Community Enhancement Fund 26,132 60,000 N/A
Total 2,940,824 3,545,698 3,625,851 4,170,002 15.01%
Full-time Employees (FTEs) 22.00 23.00 23.00 25.00
Section III, Page E-2
PUBLIC WORKS
PUBLIC WORKS
The Public Works Dept. consists of three basic divisions; Administration, Roads and
Bridges, and Parks/Facilities. All divisions lend support to other Departments for
various special events throughout the year, planning, and assisting with set-up/tear-
down, crowd control, trash collection, traffic control, and vendor supervision. The
Department operates under the supervision of the Director of Public Works, Jennifer
Strehler.
ADMINISTRATION provides overall direction and coordination for the Public Works
Department including staff management, strategic planning, project management, grant
writing, cross-department coordination, and reporting to the Town Manager and Town
Council. This division also provides assistance to the general public, provides technical
assistance to the Town Manager, and is responsible for the whole department's budget
development and control.
ROADS AND BRIDGES is an operational division responsible for the maintenance of
over 60 lane miles of roadway, six bridges, 2 railroad overpasses, 8 miles of sidewalk
and over 25 miles of gravel shoulder and ditch line. The street system also consists of
over seven miles of guardrail, 435 various light poles, over 900 street signs, and thirty
bike path signs. All work in the right-of-way (r.o.w.) by private parties or contractors
must have a valid permitted authorized by the Director of Public Works; this division
manages the r.o.w. permit process and conducts inspection of work to verify permit
compliance. Snow plowing, road patching, road striping, street light repair, guard rail
and sign repair, street sign making, response to all emergency personnel, and weed
abatement are some of the other services provided by this division. Gary Padilla
manages this division and oversees a staff of 8.
PARKS/FACILITIES division provides maintenance of public buildings and structures as
well as parks, streetscapes, and open spaces. This division is under the supervision of
Rob Janusz who oversees a full-time staff of 12, plus many part-time seasonal staff.
The PARKS group maintains four parks, including over sixty-five acres of irrigated open
space and three multi-use grass fields. This group is also responsible for the
maintenance and care of four tennis courts, three basketball courts, and two picnic
shelter plus five miles of bike/hike path, two miles of fencing, over eight hundred trees
and more than twenty thousand square feet of planting beds. The FACILITIES group
keeps the heating/ventilation equipment running and maintains the exterior and interior
furnishings of all of the Town public buildings. This group coordinates renovation work
and provision of temporary facilities with all other departments as needed. During the
winter season, some of the PARKS/FACILITIES employees are utilized by the ROADS
AND BRIDGES division to assist with plowing operations. The rest of the PARKS group
is responsible for snow removal and maintenance of over two miles of sidewalk, bike
paths and parking lots. Nottingham Lake is also cleared and maintained as an ice
skating venue. Cooperation with the Recreation Department, in scheduling Special
Events, athletic and recreational activities, along with proper maintenance and recovery
time has been essential in keeping the fields in excellent shape.
DEPARTMENT ACCOMPLISHMENTS FOR 2008
Completed conceptual design of the Public Works and Transportation
Facility to serve our growing need for "back of house" operational space
Participation in Lake Street construction and Main St. design
Section III, Page E-3
PUBLIC WORKS
Conducted noise sampling study along 170 in Avon
Conducted Road and Bridge maintenance, including:
o Repaired sidewalks, guardrail, and storm ditches
o All road markings installed
o Cleaned out storm sewer inlets
o Clean and re-grade Metcalf Ditch
Conducted Facility Asset Maintenance including:
o New carpet, paint, and stucco at the Municipal Building
o New paint and fire monitoring system in the Fleet Building
o Replaced motors in existing heating systems in Fleet Building
o Leveled and painted the Swift Gulch Administration portables
Conducted Parks and Streetscape Maintenance including:
o Constructed Dog Park at O'Neal Spur pocket park.
o Added Whitewater Park on both sides of Eagle River near "Bob the
Bridge"
o Was awarded $65,000 from the Colorado Department of Wildlife
under the Fishing is Fun program
o Placed 8 new Bear Proof trash cans and 4 new picnic tables in
Nottingham and O'Neal Spur Pocket Parks.
o Replaced cabin roof
o Replaced 240 yds of mulch/bark products to spruce up Town
maintained plantings areas
o Replanted 15 trees from Lake Street project
o Repaired/replaced 157 irrigation heads and 23 irrigation valves
o Cleaned silt from sediment pond in Nottingham Park
o Rip-rapped northwest side of Nottingham Lake dam
o Repaired 38 vandalized areas including damage to irrigation, fencing,bus stops, restrooms and trash receptacles
Execution of more than 30 recreational special events including set-up,
monitoring, traffic control, and clean-up as compared to 21 in 2007.
DEPARTMENT PRIORITIES FOR 2009
Top priorities or changes for the Department of Public Works anticipated in 2009 are
listed below.
Capital work
Finish Design of New Public Works and Transportation Complex to
replace degraded and undersized temporary portable facilities which have
been in use for over thirteen years, and also to provide several needed
facilities currently not available. This is a joint effort with ECO Transit and
Avon's Department of Transportation. Please see the section entitled
Capital Projects" for more information on this project.
Develop a "Trails Master Plan" to enhance recreation trail options in Avon
Remodel reception area in Municipal Bld.
Section III, Page E-4
PUBLIC WORKS
Staffing
Add a full-time Parks Foreman position to accommodate new grounds at
Avon Transit Station, Lake Street, the Whitewater Park plus growing
demands of Special Events.
Add 2 new parks employees full-time to parks staff and fill all open
positions.
Equipment
Add heavy equipment fleet to assist with snow plowing, streetscape
maintenance, and growing need for minor construction work on Town
property.
FUTURE OUTLOOK
The Department of Public Works is engaged in the Town's redevelopment and all of the
component projects. We are motivated by the community survey results which indicate
strong public support for the work we do and our vision regarding trail and pedestrian
improvements, streetscape enhancement, and parks improvements. We maintain an
open line 748-4100 and are always happy to receive feedback on how we can do better.
Section III, Page E-5
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2007 2008 2008
Personnel:
61101 Regular Full-time Salaries
61151 Overtime
61201 Automobile Allowance
61301 FT Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
57,517 $54,791 $
178
825
6,327 6,027
480 360
19 19
270 466
12,024 9,824
404 264
179 220
600 720
543 451
172 164
54,791
61000 Total Personnel
Commodities:
62401 Gasoline
62802 Food and Beverages
62805 Clothing and Uniforms
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63504 R&M - Office Equipment and Computers
63506 R&M - Radios and Communications Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64104 Meeting Expense
64201 Telephone
64206 Cellular and Pagers
64301 Postage and Delivery Costs
64401 Fleet Maintenance
64402 Equipment Replacement
64901 Advertising and Legal Notices
6,027
360
19
466
9,824
264
220
720
451
164
Proposed
Budget Percent
2009 Change
57,195 4.39%
NA
1,080 NA
6,291 4.38%
405 12.50%
19 0.00%
514 10.30%
9,833 0.09%
589 123.11%
247 12.27%
720 0.00%
332 26.39%
117 28.66%
79,538 73,306 73,306 77,342 5.51%
575 660 14.78%
3,327 500 500 400 20.00%
1,329 250 250 300 20.00%
281 350 NA
300 300 300 0.00%
1,421 1,175 1,175 1,925 63.83%
6,358 2,225 2,800 3,935 40.54%
218 400 400 100.00%
10,075 12,915 12,915 13,115 1.55%
1,500 1,500 1,500 0.00%
10,293 14,815
675 1,000
510 760
63 200
1,524 1,500
3,501 4,500
410 800
453
1,000 1,200
400
14,815 14,615 -1.35%
1,000 3,300
760 685
200 300
1,500 1,400
4,500 4,500
480 800
1,009 1,060
1,200 1,200
400 500
230.00%
9.87%
50.00%
6.67%
0.00%
66.67%
NA
0.00%
25.00%
64000 Total Other Operating Costs 8,136 10,360 11,049 13,745 24.40%
Section III, Page E-6
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Capital Outlay
66401 Office Equipment 538 750 750 200 73.33%
66402 Computers and Peripherals 3,050 530 530 100.00%
66404 Furniture and Fixtures 4,786 1,000 1,000 780 22.00%
66000 Total Capital Outlay 8,374 2,280 2,280 980 57.02%
60000 Total Expenditures 112,699 102,986 104,250 $110,617 6.11%
Section III, Page E-7
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Public Works
Program: Administration
Account 2009
Number Account Name Budget Justification
62401 Gasoline 660 Travel 660
62802 Food and Beverage 400 Miscellaneous Meetings 400
62806 Clothing and Uniforms 300 Outerwear, Logowear 300
62904 Software 350 Software 350
62905 Books and Periodicals 300 Reference Books and Magazines 300
Wireless Mouse, Keyboard Holder 150
Printer, Copier Plotter Supplies 1,225
62999 Office Supplies and Materials 1,925 Miscellaneous Flyers and Supplies 550
62000 Total Commodities 3,935
800 MHz Radio Service 27@$345 each 9,315
Phone Replacement 400
Phone Repairs 1,200
Batteries 1,800
63506 R&M - Radios and Communications Equipmen 13,115 Phone Lines, Repairs 400
63999 Other Contract Services 1,500 Copy Services 1,500
63000 Total Contract Services 14,615
APWA Conference 1,200
Grant/Paper Presentations 1,500
64101 Travel, Training and Conference 3,300 Management Training 600
PE 110
NRPA 150
APWA 250
CO Weed Association 75
64102 Dues, Licenses, and Memberships 685 AWA, Lake Management 100
64104 Meeting Expenses 300 Miscellaneous 300
64201 Telephone and Long Distance 1,400 PW Fax, Fire Alarm, Long Distance Charges 1,400
64206 Cellular and Paging 4,500 Cellular, Paging Service 4,500
64301 Postage and Delivery costs 800 Miscellaneous Deliveries/Shipments 800
64401 Fleet Maintenance 1,060 Annual Fleet Maintenace Charge 1,060
64402 Equipment Replacement 1,200 Annual Equipment Rental Charges 1,200
64901 Advertising and Legal Notices 500 Door Hangers, Flyers 500
64000 Total Other Operating Costs 13,745
Section III, Page E-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Public Works
Program: Administration
Account
Number Account Name
2009
Budget Justification
66401
66404
Office Equipment
Office Furniture and Fixtures
200
780
Shredder 200
LCD Display for Training/Breakroom 780
66000 Total Capital Outlay 980
Section III, Page E-9
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets #413
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 320,033 376,142 376,142 416,298 10.68%
61151 Overtime Wages 33,172 45,000 45,000 38,000 15.56%
61301 FT Pension 35,197 41,376 41,376 45,793 10.68%
61303 Wellness 2,890 3,400 3,400 3,650 7.35%
61304 Employee Assistance Program 188 228 228 228 0.00%
61401 FICA/Medicare 5,152 6,107 6,107 6,587 7.86%
61501 Group Health and Life Insurance 97,824 115,535 115,535 115,698 0.14%
61505 Long-term Disability Insurance 3,173 3,802 3,802 4,172 9.73%
61506 Short-term Disability Insurance 1,079 1,510 1,510 1,882 24.64%
61507 Dental Insurance 5,620 8,550 8,550 8,550 0.00%
61509 Worker's Compensation 21,628 20,173 20,173 15,932 21.02%
61510 Unemployment Insurance 1,048 1,263 1,263 909 28.03%
61000 Total Personnel 527,004 623,086 623,086 657,699 5.56%
Commodities:
62201 Street Repair and Maint. Materials and Supplies 13,018 31,100 31,100 29,625 4.74%
62202 Sand and Gravel 49,829 64,500 64,500 75,625 17.25%
62203 Street Sign Materials and Supplies 18,648 30,540 30,540 49,700 62.74%
62205 Plumbing and Electrical Supplies and Materials 77,193 59,800 59,800 22,900 61.71%
62305 Chemicals 34,448 32,200 32,200 36,250 12.58%
62401 Gasoline 5,827 16,120 7,291 8,385 15.00%
62402 Diesel 28,402 54,600 68,521 55,000 19.73%
62802 Food 421 400 400 750 87.50%
62804 Training Supplies 1,600 1,600 1,600 0.00%
62805 Clothing and Uniforms 1,569 3,250 3,250 3,700 13.85%
62806 Safety Materials and Supplies 1,031 700 700 2,120 202.86%
62807 Consumable Tools/Small Equipment 6,764 9,000 9,000 8,300 7.78%
62899 Other Miscellaneous Operating Supplies 716 700 700 800 14.29%
62000 Total Commodities 237,866 304,510 309,602 294,755 4.80%
Contract Services:
63301 Medical Services and Exams 3,360 3,360 3,529 5.03%
63502 R&M - Streets 74,468 85,716 83,916 173,388 106.62%
63608 Rentals - Machinery & Equipment 436 400 400 600 50.00%
63999 Other Contract Services 93,200 115,620 115,620 149,301 29.13%
63000 Total Contract Services 168,104 205,096 203,296 326,818 60.76%
Section III, Page E-10
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Roads and Streets #413
Original or
Prev. Amend.
Account Actual Budget
Number Account Description 2007 2008
Final
Revised Proposed
Budget Budget Percent
2008 2009 Change
Other Operating Costs:
64101 Travel, Training and Conference 1,781 6,600 6,600 3,515 46.74%
64203 Electric 32,828 39,808 50,954 41,308 18.93%
64401 Fleet Maintenance Charges 164,106 156,799 200,093 200,153 0.03%
64402 Equipment Replacement Charges 131,523 142,418 142,418 156,210 9.68%
64403 Washbay Charges 7,008 7,654 7,654 7,654 0.00%
64902 Financial Support, Donations and Contributions 43,643 43,643 39,177 10.23%
64906 Insurance Deductibles 18,372 10,000 10,000 100.00%
64000 Total Other Operating Costs 355,618 406,922 461,362 448,017 2.89%
Debt Service:
65201 Capital Lease Payments 92,777 119,641 165,663 165,663 0.00%
65000 Total Debt Service 92,777 119,641 165,663 165,663 0.00%
Capital Outlay:
66402 Computers and Peripherals 1,525 1,800 1,800 3,200 77.78%
66499 Other Machinery & Equipment 172,145 95,895 95,895 83,800 12.61%
66502 Heavy Trucks and Moving Equipment 257,000 NA
66000 Total Capital Outlay 173,670 97,695 97,695 344,000 252.12%
60000 Total Expenditures 1,555,039 $1,756,950 $1,860,704 $2,236,952 20.22%
Section III, Page E-11
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Roads & Streets
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 38,000 Overtime 38,000
Street Paint 2,000
Brick Sealer 5,000
Asphalt/Cold Patch 3,000
CRF 1,875
Replenish Guard Rail Material 6,250
62201 Street Repair and Maint. Materials and Supp 29,625 Pre-mark Street Striping 11,500
Cinders 70,000
62202 Sand and Gravel 75,625 Shoulder Material 5,625
Delineators, Reflectors 11,500
Steel Posts 24 @ $200 4,800
Stains, Paints, Brushes 750
Replenish Cones and Barrels 1,750
Construction Signs (Vlg) 2,500
Sign Materials 20,000
62203 Street Sign Materials and Supplies 49,700 Wood Posts 140 @ $60 8,400
1-Path Lights @ $5625 each 5,625
1-Path Lights @ $4625 each 4,625
Bulbs 9,200
62205 Plumbing and Electrical Supplies and Material 22,900 Hardware 3,450
Weed Killer 2,500
Neutralizer 875
Ice Slicer 9,875
62305 Chemicals 36,250 CMA 23,000
62401 Gasoline 8,385 Unleaded Fuel 8,385
62402 Diesel 55,000 Diesel Fuel 55,000
62802 Food and Beverage 750 Miscellaneous Meetings 750
62804 Training Supplies 1,600 Video Rental, Safety Handouts 1,600
9 Coats @ $175 each 1,575
9 Bibs @ $125 each 1,125
62805 Clothing and Uniforms 3,700 Uniforms, Hats, Shirts 10 @ $100 1,000
Personal Protective Equipment 9 @ $150 1,350
Barricade Lights 440
62806 Safety Materials and Supplies 2,120 First Aid Supplies 330
Section III, Page E-12
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Roads & Streets
Account 2009
Number Account Name Budget Justification
Asphalt Tools 260
Hand Tools 1,040
Crack Fill, Specialty Tools 195
Guardrail Attachment 2,700
Air Tools 1,885
2) Weed Eaters 1,440
62807 Consumable Tools/ Small Equipment 8,300 Miscellaneous Hardware 780
Bracket Hardware 400
62899 Other Miscellaneous Operating Supplies 800 Miscellaneous Hardware 400
62000 Total Commodities 294,755
Random Alcohol 1,213
Random Drug 1,213
63301 Medical Services and Exams 3,529 DOT Physicals 1,103
Bridge Maintenance: Coat Underside 10,000
Bridge Maintenance:Seal Coat Lanes 19,708
Miscellaneous Patch (potholes, sinkholes) 30,000
Infra Red Patch 15,730
Ditch Maintenance 60,000
Guard Rail Repair 500 LF/yr @ $25/LF 12,500
63502 R&M - Streets 173,388 Crack Fill Maintenance 25,450
63608 Rentals - Machinery and Equipment 600 Miscellaneous Equipment Rentals 600
Electrical 30,000
Snow Removal/Hauling 19,822
Snow Removal/Handwork 1,100
Street Striping 68,879
Sidewalk Repairs 6,792
Trash, Landfill 9,108
Vandalism 3,600
63999 Other Contract Services 149,301 Paint Streetscape Lights 50 @ $200 10,000
63000 Total Contract Services 326,818
Road Tech Training 675
Equipment Operator Certification (3) 2,400
64101 Travel, Training, and Conference 3,515 Train the Trainer Certification 440
W.BC Blvd. Streetlights 1,920
1-70 Sign 1,536
Christmas Lights #1 3,328
Christmas Lights #2 2,816
Street Lights - Avon Road 2,688
Path Lights - Avon Road 2,688
Path Outlets 7,680
Recreation Center Parking Lot 2,560
Section III, Page E-13
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Roads & Streets
Account 2009
Number Account Name Budget Justification
Riverfront Drive 1,500
Benchmark Road Street Lights 1,920
Avon Elementary 1,152
Hurd Lane Street Lights 1,664
West Beaver Creek Blvd Path Lights 2,560
Chapel Place Path Lights 1,920
64203 Electric 41,308
Village Street Lights 2,688
Village Earthlights 2,688
64401 Fleet Maintenance Charges 200,153 Annual Fleet Maintenance Charges 200,153
64402 Equipment Replacement Charges 156,210 Annual Equipment Rental Charges 156,210
64403 Washbay Charges 7,654 Annual Washbay Charges 7,654
Financial Support, Donations and
64902 Contributions 39,177 Westin Riverfront Public Plaza - 2008/09 39,177
64000 Total Other Operating Costs 448,017
2007 Master Lease (Leeboy, Flayle Mower) 83,972
2006 Master Lease (Toolcat) 10,136
2005 Master Lease (Culvert Machine,
Dump Box, Variable Message Board) 14,761
2003 Master Lease (Necessary Village
Equipment - Plow Truck, Street Sweeper
65201 Capital Lease Payments 165,663 and Bobcat) 56,794
65000 Total Debt Service 165,663
66402 Computers and Peripherals 3,200 Desktop Replacements: Gary, Sign Shop 3,200
66502 Heavy Trucks and Moving Equipment 340,800
Small Side-dump Loader 83,800
4X4 Plow Truck 257,000
66000 Total Capital Outlay 344,000
Section III, Page E-14
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 134,356 158,366 158,366 189,952 19.94%
61151 Overtime Wages 10,282 10,773 10,773 12,000 11.39%
61301 FT Pension 14,779 17,420 17,420 20,895 19.95%
61303 Wellness 1,450 1,700 1,700 1,700 0.00%
61304 Employee Assistance Program 77 96 96 96 0.00%
61401 FICA/Medicare 2,115 2,453 2,453 2,928 19.36%
61501 Group Health and Life Insurance 48,394 48,646 48,646 48,775 0.27%
61505 Long-term Disability Insurance 1,303 1,552 1,552 1,852 19.33%
61506 Short-term Disability Insurance 509 636 636 852 33.96%
61507 Dental insurance 2,408 3,600 3,600 3,600 0.00%
61509 Worker's Compensation 4,260 3,622 3,622 4,249 17.31%
61510 Unemployment Insurance 431 507 507 404 20.32%
61000 Total Personnel 220,364 249,371 249,371 287,303 15.21%
Commodities:
62205 Plumbing and Electrical Supplies and Materials 5,270 7,057 7,057 8,635 22.36%
62401 Gasoline 1,348 2,626 4,000 5,600 40.00%
62402 Diesel 1,095 2,012 2,012 5,380 167.40%
62803 Janitorial, Custodial and Cleaning Supplies 9,103 9,883 9,883 13,277 34.34%
62805 Clothing and Uniforms 345 475 475 1,255 164.21%
62807 Consumable Tools/Small Equipment 1,575 1,025 1,025 1,600 56.10%
62899 Other Miscellaneous Operating Supplies 1,334 1,155 1,155 1,200 3.90%
0
62000 Total Commodities 20,070 24,233 25,607 36,947 44.28%
Contract Services:
63501 R&M - Buildings and Facilities 28,717 84,533 84,533 72,995 13.65%
63599 Other Maintenance Services 22,701 23,785 23,785 25,085 5.47%
63000 Total Contract Services 51,418 108,318 108,318 98,080 9.45%
Other Operating Costs:
64101 Travel, Training and Conference 200 2,000 2,000 800 60.00%
64102 Dues, Licenses and Memberships 3,924 3,924 3,924 3,924 0.00%
64202 Gas 10,135 15,376 15,376 24,249 57.71%
64203 Electric 34,181 43,850 43,850 46,044 5.00%
64204 Water and Sanitation 7,748 6,804 6,804 7,031 3.34%
64205 Trash and Recycling 11,832 20,000 20,000 24,250 21.25%
64401 Fleet Maintenance Charges 9,225 6,369 8,951 9,401 5.03%
64402 Equipment Replacement Charges 2,400 2,400 2,400 3,600 50.00%
64403 Washbay Charges 1,248 1,040 1,040 1,560 50.00%
64906 Insurance Deductibles 57 NA
64000 Total Other Operating Costs 80,950 101,763 104,345 120,859 15.83%
Section III, Page E-15
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Original or Final
Prev. Amend.Revised ProposedAccountActualBudgetBudgetBudget Percent
Number Account Description 2007 2008 2008 2009 Change
Capital Outlay:
66202 Building Improvements 35,185 78,790 78,790 51,100 35.14%
66402 Computers and Peripherals 1,800 1,800 100.00%
66000 Total Capital Outlay 35,185 80,590 80,590 51,100 36.59%
60000 Total Expenditures 407,987 $564,275 $568,231 $594,289 4.59%
Section III, Page E-16
Town of Avon
Detailed Budget Requests
2009
Department:Public Works
Program:Facility Maintenance
Account 2009
Number Account Name Budget Justification
61151 Overtime Wages 12,000 Overtime Wages 12,000
Fleet Bldg., Plumbing, Mechanical Eqpt. 2,860
Bulbs, Fixtures 2,775
62205 Plumbing & Electrical Supplies & Materials 8,635 Electrical Supplies 3,000
62401 Gasoline 5,600 Gasoline Fuel for Vehicle 5,600
62402 Diesel 5,380 Diesel Fuel for Vehicle 5,380
Paper Products, Cleaning Supplies 5,852
Cleaning Supplies 882
Chemicals, Soaps 5,514
62803 Janitorial, Custodial, and Cleaning Supplies 13,277 Bags, Baskets, Rags 1,029
3 Coats @ $150 each 450
3 Bibs @ $100 each 405
62805 Clothing and Uniforms 1,255 Uniforms, Hats, Shirts 400
Miscellaneous Hand Tools 500
Specialty Tools Woodworking 500
62807 Consumable Tools, Small Equipment 1,600 Replace 1 Vacuums 600
Furniture Repairs 650
62899 Other Miscellaneous Operating Supplies 1,200 Miscellaneous Hardware 550
62000 Total Commodities 36,947
Sherwood Meadows
Miscellaneous Repairs 1,500
Cabin
Door Replacement, Ramp 4,500
Doors, Windows, Trim 500
PW Annex
Miscellaneous Repairs 550
Pumphouse
Miscellaneous Deck Repairs/Stain 2,000
Pulley Hist System, 2nd Floor 850
Miscellaneous Light Fixture Repairs 350
Municipal Building
Paint Exterior Muni veranda (S side, 2nd fl) 3,000
Miscellaneous Mechanical Repairs 6,650
Miscellaneous Door and Window Repairs 1,520
Door Mats 1,350
HVAC Filters (bi-annual) 2,600
VAV Controllers 4,050
Miscellaneous Repairs 1,000
Overhead Windows -- Glass Sealing 1,500
Flags 4,200
Section III, Page E-17
Town of Avon
Detailed Budget Requests
2009
Department:Public Works
Program:Facility Maintenance
Account 2009
Number Account Name Budget Justification
Parks Restroom
Seal Exterior Walls 2,700
Stall Repairs 2,400
Parks Building
Miscellaneous Paint 800
Overhead Door Repair 500
Miscellaneous Plumbing Repairs 700
Heating Repairs 300
Door, Trim Repair 300
Swift Gulch -Admin & Transit
Painting Exterior of Fleet Mtc Building 9,600
Paint Main Entrance, Interior Fleet Building 4,900
Deck & Landing Repairs 1,750
Heating Repairs 325
Door, Trim Repair 350
Filters (bi-annual) 350
Doors, Trim Paint 300
Bus Wash Building
Roof Maintenance 500
Maintenance Building
Miscellaneous Mechanical Repairs 6,000
63501 R&M - Buildings and Facilities 72,995 Ice Melt Repairs 5,100
Sherwood Meadows 1,350
Electrician Services 8,800
Security Monitor Alarm System at
Municipal Building, Cabin & Swift Gulch 4,410
Backflow Certifications 10 @ $200 each 2,000
Elevator Inspection (Annual) 375
Boiler Inspection (Annual) 400
Fire Extinguisher Service (Annual) 800
Pest Control 3,050
63599 Other Maintenance Services 25,085 Mtc. Service Inspections (quarterly) 3,900
63000 Total Contract Services 98,080
64101 Travel, Training and Conference 800 Customer Service 800
64102 Dues, Licenses and Memberships 3,924 Sherwood Meadows Condo Assn. 3,924
Section III, Page E-18
Town of Avon
Detailed Budget Requests
2009
Department:Public Works
Program:Facility Maintenance
Account 2009
Number Account Name Budget Justification
Swift Gulch Offices 6,670
Municipal Building and Cabin 12,035
64202 Gas 24,249
PW Annex 2,772
Park Storage and Pumphouse 2,772
Sherwood Meadows 5,293
Swift Gulch 10,189
Municipal Building 18,515
Pumphouse and Cabin 6,485
64203 Electric 46,044
PW Annex 2,781
Parks Storage Facility 2,781
64204 Water & Sanitation 7,031
Municipal Building, Cabin, Park Storage 4,536
Swift Gulch 2,495
64205 Trash Collection and Recycling 24,250
Trash Service 22,050
Clean-up Week 2,200
64401 Fleet Maintenance Charges 9,401 Annual Fleet Maintenance Charges 9,401
64402 Equipment Replacement Charges 3,600 Annual Equipment Rental Charges 3,600
64403 Washbay Charges 1,560 Annual Washbay Charges 1,560
64000 Total Other Operating Costs 120,859
Municipal Building:
Remodel Front Offices 40,000
Parks Garage:
Improvement to Office & Occupied Areas 5,000
Swift Gulch:
66202 Building Improvements 51,100 Replace Flooring, Admin Break Room 6,100
66000 Total Capital Outlay 51,100
Section III, Page E-19
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61101 Regular Full-time Salaries 275,636 $314,165 $314,165 $379,617 20.83%
61121 PTS Wages 36,714 86,520 86,520 123,200 42.39%
61151 Overtime Wages 13,455 17,400 17,400 20,855 19.86%
61202 Ski Pass 3,500 3,500 2,316 33.83%
61301 FT Pension 30,320 34,558 34,558 41,758 20.83%
61302 PTS Pension 1,397 3,305 3,305 4,845 46.60%
61303 Wellness 2,549 3,015 3,015 3,275 8.62%
61304 Employee Assistance Program 156 178 178 202 13.48%
61401 FICA/Medicare 4,781 6,161 6,161 7,697 24.93%
61501 Group Health and Life Insurance 66,950 96,082 96,082 102,286 6.46%
61505 Long-term Disability Insurance 2,765 3,156 3,156 3,760 19.14%
61506 Short-term Disability Insurance 1,004 1,261 1,261 1,744 38.30%
61507 Dental Insurance 4,690 6,660 6,660 7,560 13.51%
61509 Worker's Compensation 8,053 8,980 8,980 10,982 22.29%
61510 Unemployment Insurance 969 1,265 1,265 1,052 16.84%
61000 Total Personnel 449,439 586,206 586,206 711,149 21.31%
Commodities:
62202 Sand and Gravel 369 3,000 3,000 3,900 30.00%
62203 Street Sign Materials and Supplies 550 NA
62204 Construction, Maint. and Permanent Materials 1,474 7,950 7,950 8,600 8.18%
62205 Plumbing and Electrical Supplies and Materials 27,562 23,562 23,562 29,000 23.08%
62206 Landscaping and Plant Materials 16,447 17,000 17,000 17,700 4.12%
62305 Chemicals 6,206 14,000 14,000 15,010 7.21%
62401 Gasoline 9,120 7,715 16,267 18,707 15.00%
62402 Diesel 7,910 9,300 9,300 15,000 61.29%
62802 Food and Beverage 301 400 400 700 75.00%
62803 Janitorial, Custodial and Cleaning Supplies 1,422 4,150 4,150 4,995 20.36%
62804 Training Supplies 700 700 200 71.43%
62805 Clothing and Uniforms 2,086 2,425 2,425 3,265 34.64%
62806 Safety Materials and Supplies 2,012 3,465 3,465 5,025 45.02%
62807 Consumable Tools/Small Equipment 3,319 4,550 4,550 6,450 41.76%
62809 Medical Supplies and First Aid 1,400 1,400 900 35.71%
62899 Other Miscellaneous Operating Supplies 27,669 31,480 31,480 41,210 30.91%
62000 Total Commodities 105,897 131,647 139,649 170,662 22.21%
Contract Services:
63503 R&M - Parks and Athletic Facilities 4,604 7,200 7,200 7,000 2.78%
63608 Rentals - Machinery and Equipment 56 300 300 700 133.33%
63999 Other Contract Services 33,791 55,260 55,260 57,940 4.85%
63000 Total Contract Services 38,451 62,760 62,760 65,640 4.59%
Section III, Page E-20
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64203 Electric
64204 Water and Sewer
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64000 Total Other Operating Costs
Debt Service:
65201 Capital Lease Payments
65000 Total Debt Service
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
948 2,800 2,800 5,350 91.07%
10,016 13,440 13,440 16,129 20.01%
9,268 5,000 5,000 5,466 9.32%
49,869 59,877 83,490 77,687 6.95%
92,703 89,191 89,191 101,090 13.34%
6,768 6,574 6,574 6,574 0.00%
169,572 176,882 200,495 212,296 5.89%
15,422 4,657 4,657 4,658 0.02%
15,422 4,657 4,657 4,658 0.02%
2,525 2,525 1,600 36.63%
2,525 2,525 1,600 36.63%
778,781 $ 964,677 $996,292 $1,166,005 17.03%
Section III, Page E-21
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Parks
Account 2009
Number Account Name Budget Justification
3 x 18 wks x 40 hrs/wk X $17.50/hr 37,800
4 x 12 wks x 40 hrs/wk X $17.50/hr 33,600
3 x 18 wks x 40 hrs/wk X $17.50/hr 37,800
61121 PTS Wages 123,200 1 x 20 wks x 40 hrs/wk X $17.50/hr 14,000
61151 Overtime Wages 20,855 Overtime Demands FT $14,855 - PTS $6,000 20,855
61202 Ski Pass 2,316 4 x $579 2,316
Volleyball Courts (N side) 950
Playground. 1,600
62202 Sand and Gravel 3,900 Wildridge Parks 1,350
Fence Posts 1,250
Fence Materials 2,900
Fence Ties 900
Fence Hardware 900
Lumber to Repair Playground Apparatus 1,650
62204 Construction, Mtc, and Permanent Materials 8,600 Vandalism 1,000
Maxicom Upgrade 10,000
Sprinkler Supplies 4,500
Valve/Clock Replacement 6,000
Pump Maintenance 3,000
Electrical Supplies 4,500
62205 Plumbing & Electrical Supplies & Materials 29,000 Vandalism 1,000
Compost 3,200
Flowers, Trees, Shrubs, and Sod 9,000
Fabric 250
Seed 3,250
62206 Landscaping and Plant Materials 17,700 Other/Vandalism 2,000
Athletic Fields 2,560
Fertilizer 5,200
Snowmelt 6,000
Pesticides 300
Rodent Repellent 300
62305 Chemicals 15,010 Avon Road 650
62401 Gasoline 18,707 Unleaded Fuel - Parks Vehicles, Equipment 18,707
62402 Diesel 15,000 Diesel Fuel - Parks Vehicles, Equipment 15,000
62802 Food and Beverage 700 Miscellaneous Meetings 700
Section III, Page E-22
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Parks
Account 2009
Number Account Name Budget Justification
Public Restrooms:
Cleaning Supplies 1,000
Paper Products 2,400
Other 375
Park Storage:
Cleaning Supplies 500
Paper Products 600
62803 Janitorial, Custodial , and Cleaning Supplies 4,995 Other 120
62804 Training Supplies 200 Training Video Rentals 200
9 Bibs @ $135 1,215
9 Coats @ $150 1,350
62805 Clothing and Uniforms 3,265 Shirts and Hats 700
62806 Safety Materials and Supplies 5,025 Safety Supplies 5,025
Maintenance Tools 2,100
Red Max Weed Eater 800
Plumbing Tools 650
62807 Consumable Tools, Small Equipment 6,450 Toro Mower (2) 2,900
62809 Medical Supplies and 1st Aid 900 Parks Facility Kit 900
Seasonal Lights, Cords (Replacement for
Existing Stock, Does Not Include Lights
For Main Street) 18,000
Athletic Striping 1,300
Recreation Supplies (New Goal Nets
and Teeter Totter) 9,000
Park Supplies 5,260
Trash Can Replacements w/bear-proof (8) 7,200
62899 Other Miscellaneous Operating Supplies 41,210 Paints, Stains, Supplies 450
62000 Total Commodities 170,662
63503 R&M - Parks and Athletic Facilities 7,000 Sod Replacement - Soccer Fields 7,000
Chipper Rental 400
63608 Rentals - Machinery and Equipment 700 Miscellaneous Equipment Rentals 300
Tree Trimming - Nottingham/Puder Ditch 12,000
Metcalf/Nottingham Puder Ditch Mtc 6,000
Plumbing 2,100
Electric 9,800
County Landfill 3,200
Vandalism 3,250
Dumpster Rental 3,600
Miscellaneous Asphalt Repairs 10,000
63999 Other Contract Services 57,940 Porta-Potty Rental (5) 7,990
63000 Total Contract Services 65,640
Section III, Page E-23
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program: Parks
Account 2009
Number Account Name Budget Justification
STMA Conference (Turf) 950
64101 Travel, Training and Conference 5,350 MaxiCom Training (Irrigation) (attend 2yrs) 4,400
Pumphouse 11,228
Park Restrooms 2,796
Cabin 1,859
64203 Electric 16,129 Pocket Park - Wildridge 246
Cabin:
Water 320
Sewer 320
Restrooms:
Water 140
Sewer 355
Irrigation Meters:
Avon Road - Core 366
E. BC Blvd. 330
S.E. Burger King Meter 665
O'Neal Spur 950
Roundabout #1 650
Basketball Courts B. C. B. 170
Shutdown Nottingham/Puder ditch 1,045
64204 Water and Sanitation 5,466 Eaglebend Pocket Park 155
64401 Fleet Maintenance Charges 77,687 Annual Fleet Maintenance Charges 77,687
64402 Equipment Replacement Charges 101,090 Annual Equipment Rental Charges 101,090
64403 Washbay Charges 6,574 Annual Washbay Charges 6,574
64000 Total Other Operating Costs 212,296
2006 Master Lease (Toro Z-Master Mower) 2,649
65201 Capital Lease Payments 4,658 2005 Master Lease (Mower) 2,009
65000 Total Debt Service 4,658
66402 Computers & Peripheals 1,600 Desktop Replacement: Janusz 1,600
66000 Total Capital Outlay 1,600
Section III, Page E-24
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment#410
Division/Program: Community Enhancement #416
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
Account
Number Account Description 2007 2008 2008 2009 Change
Contract Services:NA
63999 Other Contract Services 26,132
63000 Total Contract Services 26,132 NA
Other Operating Costs:
64203 Electric - 60,000 - - NA
64000 Total Other Operating Costs - 60,000 - - NA
60000 Total Expenditures $ 26,132 $ 60,000 $ - $ - NA
Section III, Page E-25
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Deparment#410
Division/Program: Main Street Maintenance #417
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
61101
Personnel:
Regular Full-time Salaries $35,020 $36,465 $36,465 $19,329 46.99%
8007 5,500 100.00%
61121 PTS Wages
4602 0002 3,000 855 71.50%
61151 Overtime Wages
875 875 100.00%
61202 Ski Pass
3 852 4,011 4,011 2,126 47.00%
61301 FT Pension
293 206 100.00%
61302 PTS Pension
200 200 175 12.50%
61303 Wellness
24 24 24 12 50.00%
61304 Employee Assistance Program
688 668 293 56.14%
61401 FICA/Medicare 546
2056 14912 12,149 6,079 49.96%
61501 Group Health and Life Insurance 1
376 199 07%47
61505 Long-term Disability Insurance 350 376
89 04%39
61506 Short-term Disability Insurance 136 146 146
900 450 00%50
61507 Dental Insurance 739
930
900
992 940 422 55.11%
61509 s CompensationWorker
141 138 40 71.01%
61510 Unemployment Insurance 111
61000 Total Personnel 50,373 67,060 65,598 30,069 54.16%
Commodities:
550 500 700 40.00%
62202
62205
Sand and Gravel
Plumbing and Electrical Materials and Supplies 855 985 985 100.00%
62206 Landscaping and Plant Materials 42 2,100 2,000 100.00%
62305 Chemicals 440 1,750 1,750 1,450 17.14%
62805 Clothing and Uniforms 130 285 285 650 128.07%
62806 Safety Materials and Supplies 100 200 200 500 150.00%
62807 Consumable Tools/Small Equipment 1,267 2,150 2,150 2,650 23.26%
62899 Other Miscellaneous Operating Supplies 3,841 6,155 61155 19,670 219.58%
62000 Total Commodities 6,675 14,175 14,025 25,620 82.67%
Contract Services:
63999 Other Contract Services 2,064 11,375 11,375 1,850 -83.74%
63000 Total Contract Services 2,064 11,375 11,375 1,850 -83.74%
Other Operating Costs:
400
64101 Travel, Training and Conference
200 5,376 4,20007441 2121.88%
64203 Electric
64000 Total Other Operating Costs 1,074 4,200 5,376 4,600 14.43%
60000 Total Expenditures 60,186 $ 96,810 $ 96,374 $ 62,139 35.52%
Section III, Page E-26
Town of Avon
Detailed Budget Requests
2009
Department: Public Works
Program:
Account
Number
Main Street Maintenance
Account Name
2009
Budget Justification
0.5 FTE this year due to construction
FT $1,710 - PTS $1,150855OvertimeDemand 855
61151 Overtime Wages
Gravel for Drainage 200
62202 Sand and Gravel 700 Decorative Rock 500
Rodent Repellent, Pesticide 200
62305 Chemicals 1,450 Snowmelt 1,250
2 Bib @ $135 each 270
2 Coat @ $150 each 300
62805 Clothing and Uniforms 650 Hats, Shirts 80
62806 Safety Materials and Supplies 500 Safety Supplies 500
Hand Tools 400
Line Trimmer 800
62807 Consumable Tools, Small Equipment 2,650 Toro Mower 1,450
Seasonal Lights, Replacements for
Existing Stock 4,670
Seasonal Lights, New for Main Street
62899 Other Miscellaneous Operating Supplies 19,670 (12 Trees)15,000
62000 Total Commodities 25,620
Miscellaneous Repairs 1,350
63999 Other Contract Services 1,850 Vandalism 500
63000 Total Contract Services 1,850
64101 Travel, Training and Conference 400 Customer Service 400
64203 Electrical 4,200 Path Lighting 4,200
64000 Total Other Operating Costs 4,600
Section III, Page E-27
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page E-28
y
W
Town of Avon
Departmental Budget Summary by Program
2008 Annual Budget
Engineering Department
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 388,365 394,428 394,428 416,818 5.68%
Commodities 7,285 9,600 9,550 12,300 28.80%
Contract Services 55,137 71,350 77,873 72,066 7.46%
Other Operating Costs 11,779 14,566 16,455 20,818 26.51%
Debt Service NA
Capital Outlay 21,176 28,500 18,500 2,100 88.65%
Total 483,742 518,444 516,806 524,102 1.41%
Department Budget by Program:
Engineering 409,429 424,889 429,251 440,449 2.61%
Water Utilities 74,313 93,555 87,555 83,653 4.46%
Total 483,742 518,444 516,806 524,102 1.41%
Sources of Funds:
Direct Program Revenues:
Subdivision Review Fees 48,347 35,000 35,000 35,000 0.00%
48,347 35,000 35,000 35,000 0.00%
General Fund Subsidy 161,082 140,328 144,690 97,135 32.87%
Water Fund 74,313 93,555 87,555 83,653 4.46%
Capital Projects Fund 200,000 249,561 249,561 308,314 23.54%
Total 483,742 518,444 516,806 524,102 1.41%
Full-time Employees (FTEs) 4.00 4.00 4.00 4.00
Section III, Page F-2
ENGINEERING
ENGINEERING
SERVICES PROVIDED By ENGINEERING
The services provided by Engineering include ADMINISTRATION, CAPITAL PROJECTS,
SUBDIVISION, DEVELOPMENT, AND PUBLIC INFRASTRUCTURE REVIEW, LONG-RANGE
CAPITAL PLANNING, STUDIES, AND WATER UTILITIES.
The MISSION of the Engineering Department is to maintain and provide adequate, safe
public infrastructure, such as streets and roads, drainage ways and facilities. This
includes planning and managing construction of Capital Improvement Projects, review of
proposed construction, and planning for growth and redevelopment. It is the goal of the
Engineering Department to accomplish its mission safely and with an economical use of
resources.
The Engineering Department also provides support to other Town Departments by
providing technical review and support, project management and support. The
Engineering Department also manages the Water Utilities.
SIGNIFICANT BUDGET ISSUES
The Engineering Departmental and Water Budgets are consistent with previous
Budgets. It is anticipated that a large amount of staff time will include the review and
quality assurance management of future development projects such as the Village at
Avon and Avon 21, Street and Circulation Improvements, and Implementation of the
Town Center West Investment Plan including Lake Street, Main Street, and Municipal
Parking Facilities. The Engineering Department will continue its goal of assisting the
other Town of Avon Departments with their requests for information and technical
review.
ACCOMPLISHMENTS
Capital Improvement Projects (CIP)
o Street Improvements and Repairs
The Engineering Department coordinates the design of public
infrastructure, preparation of construction documents, management of
the CIP budget, and construction administration for the major street
improvements and repairs.
The Street Improvements and Repairs for 2008 included roto-milling
and overlaying Sun Road and Longsun Lane
Pedestrian/bike lanes were added to the 3.5 miles of Wildridge Road
East and West
Lake Street was constructed on time and in budget
Main Street was designed and construction documents prepared for
the 2009 construction season
Managed the Recreation Center remodel and patio repairs
The Avon streetscape lighting conversion program replaced the street
light fixtures with downcast lights on the north portion of Avon Road,
W. Beaver Creek Blvd, E. Beaver Creek Blvd, Beaver Creek Place,
and E. Benchmark Road.
o Long Range Planning
A new Comprehensive Transportation Plan will be completed by
summer of 2009 and will provide a transportation planning document
aligning with the transit and pedestrian-oriented ideals contemplated
in the Comprehensive Plan and Town Center West Investment Plan.
Section III, Page F-3
ENGINEERING
o Drainage Improvements
Initiated design of improvements to Metcalf Gulch from Wildwood
Road to Nottingham Road to address sediment, capacity, and debris
flow issues, as well as eventually add a bicycle climbing lane to
Metcalf Road.
The Engineering Department completed the construction of the
Whitewater Park in spring 2009.
The Nottingham-Puder ditch blew out in July, 2008. The Engineering
Department quickly responded to repair the ditch in the critical
summer irrigation season.
o CIP Projects Warranty Observations
The Engineering Department coordinates the inspection and work
associated with the warranty of previous CIP projects.
Village at Avon
The Engineering Department continues to over see the quality assurance of the
public improvements associated with the development of the Village at Avon.
This primarily monitoring compliance with the two Development and Subdivision
Improvements Agreements (SIA) that are still active, which are Filing 1 and Filing
3. This requires the Engineering Department to manage requests for SIA
payment draws, billing for services, review documentation of the satisfactory
completion public improvements, and monitoring the warranty period.
Water Utilities
The Engineering Department manages the water utilities, including water tap
fees, water service charges, drainage ways, lakes and irrigation ditches. Last
year the Department undertook a large effort to reconcile and continue to monitor
development with single-family equivalents (SFEs) and water rights. With the
completion of that effort, the Engineering Department is currently working with
the Upper Eagle Water Authority to develop a long range plan for water right
requirements that will be required for the redevelopment of the Town Center.
Development & Subdivision Review
The Engineering Department assists the Department of Community Development
with the review all sketch design, final design, Planned Unit Development's
PUD) and special review use (SRU) submittals to ensure conformance with the
design guidelines and town standards. The Engineering Department reviews
and manages the subdivision applications. There have been over 50 design
review and subdivision applications and 1 PUD application submitted as of
August 2008.
b Requests for Information
The general public and Town of Avon staff often request information from the
Engineering Department. These requests include traffic counts, maps of the
town, drainage information and construction plans and updates. This includes
numerous requests for information regarding the roundabouts, as well as
construction plans from prior capital projects for other firms in preparation of
private development projects.
Traffic Counts
The Engineering Department coordinated traffic counts at twenty locations within
the Town in July 2008, including the Village (at Avon). The traffic count process
includes review of the analysis and comparison of the data from previous years.
Road Inventory
The Engineering Department continues to maintain the Street and Road
Inventory for state funding and The Village (at Avon) municipal service
agreement purposes. Updating the GIS layer that has been developed to
Section III, Page F-4
ENGINEERING
monitor roadway details items such as roadway width, overlay depths, and
reconstruction dates is an annual function. Another Engineering Department
responsibility includes maintaining the Highway Users Tax Fund (HUTF)
database report for the Colorado Department of Transportation. The HUTF is an
important tool used by the state to acquire and allocate state and federal road
project funding.
Town Center East Plan
Assist the Department of Community Development in the development and
implementation of a redevelopment plan for East Avon, including a public plaza,
parking, potential road realignment, and connection to the Village at Avon.
FUTURE OUTLOOK
In 2009, the Engineering Department will continue with the planning and implementation
of services for the Town of Avon. Along with the routine functions of the Engineering
Department, there are several large projects are planned for 2009.
Town Center West Plan Implementation
Main Street
Main Street is the centerpiece for the Town Center West Project. It will run from
the old transportation center along the existing pedestrian path north of The
Seasons, between the Library and Recreation Center to Lake Street. Main
Street is currently being designed and construction is scheduled for 2009.
Water Fund Projects
Metcalf Gulch Drainage Improvements are currently being designed and
workings through the US Army Corp of Engineers permit requirements. Upon
completion of the US Army Corp of Engineers permit requirements, construction
is scheduled for 2010. The drainage improvements include adding a 6 foot wide
bike lane on Metcalf Road from Nottingham Road to Wildwood Road. The
Engineering Department will also manage an extensive repair of the Nottingham-
Puder Ditch in the fall of 2009.
Capital Improvement Projects (CIP)
Plan, monitor and/or design, and manage construction of improvement projects
as identified by the Town Council. The current draft of the 2008 CIP Budget
includes 8 projects at a cost of over $ 5 million.
Water Rights
The Engineering Department continues to monitor water rights as they relate to
both existing and future development and to investigate opportunities for the
acquisition of additional water rights.
Long Range Planning
o The Comprehensive Transportation Master Plan started in 2008 and is
expected to be completed in 2009. It will provide a new transportation vision
for Avon that will provide a vision that fully accounts for all modes of
transportation, including pedestrian, bicyclist, transit and automobiles.
o Sections 16, Subdivision and Section 17, Zoning of the Avon Municipal Code
are out-dated and are not up to the task of implementing the progressive
vision in the Town's Comprehensive Plan. As a result, The Engineering
Department in coordination with the Community Development Department, is
developing a new Unified Land Use Code of the Town. The new code should
be completed in Spring 2010.
Village at Avon
o Continue with the management of construction and acceptance of public
improvements. Once conditions merit, the developer plans to construct the
Section III, Page F-5
ENGINEERING
Filing 4 improvements, which includes an access road and a two-million
gallon water tank in Nottingham Gulch. Warranty Periods for Filings 1 and 3
are ongoing.
o Continue the planning and analysis of the development associated with the
Village at Avon.
Section III, Page F-6
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Account
Number Account Description
ctual
2007
riginal or
Prev. Amend.
Budget
2008
inal
Revised
Budget
2008
roposed
Budget
2009
ercent
Change
Personnel:
61101 Regular Full-time Salaries 268,343 263,634 263,634 280,922 6.56%
61201 Automobile Allowance 3,023 2,790 2,790 3,348 20.00%
61301 FT Pension 29,518 29,000 29,000 30,901 6.56%
61303 Wellness 908 870 870 1,434 64.83%
61304 Employee Assistance Program 82 91 91 91 0.00%
61401 FICA/Medicare 2,883 3,863 3,863 4,122 6.70%
61501 Group Health and Life Insurance 37,589 46,436 46,436 46,506 0.15%
61505 Long-term Disability Insurance 1,834 1,993 1,993 2,014 1.05%
61506 Short-term Disability Insurance 886 1,059 1,059 1,212 14.45%
61507 Dental Insurance 2,403 3,402 3,402 3,402 0.00%
61509 Worker's Compensation 3,504 2,936 2,936 2,144 26.98%
61510 Unemployment Insurance 799 799 799 569 28.79%
61000 Total Personnel 351,772 356,873 356,873 376,665 5.55%
Commodities:
62401 Gasoline 1,413 2,700 2,700 2,700 0.00%
62802 Food and Beverages 2,297 3,000 NA
62807 Consumable Tools/Small Equipment 750 750 750 0.00%
62899 Other Miscellaneous Operating Supplies 459 2,000 2,000 2,000 0.00%
62901 Duplicating Supplies 1,098 600 600 600 0.00%
62903 Data Processing Supplies 50 NA
62904 Software 1,947 1,500 1,500 1,500 0.00%
62905 Books and Periodicals 168 500 500 250 50.00%
62999 Office Supplies and Materials 97)1,500 1,500 1,500 0.00%
62000 Total Commodities 7,285 9,600 9,550 12,300 28.80%
Contract Services:
63199 Other Professional Services 32,393 25,000 25,000 25,000 0.00%
63203 Printing and Reproduction Services 237 150 150 150 0.00%
63504 R&M - Office Equipment 2,640 700 700 700 0.00%
63603 Rentals - Office Equipment 2,037 2,523 3,216 27.47%
63000 Total Contract Services 37,307 25,850 28,373 29,066 2.44%
Other Operating Costs:
64101 Travel, Training and Conference 2,405 1,000 1,000 2,000 100.00%
64102 Dues, Licenses and Memberships 1,055 1,000 1,000 1,000 0.00%
64201 Telephone 250 NA
64206 Cellular and Pagers 1,151 2,600 2,600 3,000 15.38%
64301 Postage and Delivery Costs 16 125 125 125 0.00%
64401 Fleet Maintenance 2,754 5,000 6,889 5,208 24.40%
64402 Equipment Replacement Charges 3,301 3,301 3,301 7,695 133.11%
64403 Washbay Charges 858 1,040 1,040 1,040 0.00%
64000 Total Other Operating Costs 11,540 14,066 15,955 20,318 27.35%
Section III, Page F-7
Town of Avon
Line Item Detail
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2007 2008 2008
Proposed
Budget Percent
2009 Change
Capital Outlay:
66401 Office Equipment - 18,500 18,500 - -100.00%
66402 Computers and Peripherals 1,525 - - 2,100 NA
66000 Total Capital Outlay 1,525 18,500 18,500 2,100 -88.65%
60000 Total Expenditures $ 409,429 $ 424,889 $ 429,251 $ 440,449 2.61%
Section III, Page F-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Public Works
Program: Engineering
Account 2009
Number Account Name Budget Justification
62401 Gasoline 2,700 Gasoline Charges for Motor Pool Vehicles 2,700
62802 Food and Beverages 3,000 Coffee Supplies 3,000
62807 Consumable Tools/Small Equipment 750 PDA, Field Measuring & Drafting Equipment 750
62899 Other Miscellaneous Operating Supplies 2,000 Storage Supplies, Plotter Supplies 2,000
62901 Duplicating Supplies 600 Paper & Toner (Large Format Copier/Plotter) 600
AutoCAD, Adobe Upgrades
62904 Software 1,500 Software & Upgrades 1,500
62905 Books and Periodicals 250 Updated Reference Manuals 250
62999 Office Supplies and Materials 1,500 Office, Graphic & Drafting Materials 1,500
62000 Total Commodities 12,300
SIA Inspections, Surveying, Traffic Counts
63199 Other Professional Services 25,000 Whitewater Park Monitoring 25,000
63203 Printing and Reproduction Services 150 Map and Document Printing 150
63504 R&M - Office Equipment and Computers 700 Printers, Plotter, Fax, etc. 700
63603 Rentals - Office Equipment 3,216 WCP35H Copier Lease (12 X $268) 3,216
63000 Total Contract Services 29,066
Section III, Page F-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Public Works
Program: Engineering
Account 2009
Number Account Name Budget Justification
64101 Travel, Training and Conference 2,000 Professional Training Seminars 2,000
64102 Dues, Licenses and Memberships 1,000 ASCE, APA, APWA 8, CASFM 1,000
64201 Telephone 250 Long-Distance Charges 250
64206 Cellular and pager 3,000 Cellular Service, New Cellular Phone 3,000
64301 Postage and Delivery 125 Federal Express/UPS Charges 125
64401 Fleet Maintenance Charges 5,208 Annual Fleet Maintenance Charges 5,208
64402 Equipment Replacement Charges 7,695 Annual Equipment Rental Charges 7,695
64403 Washbay Charges 1,040 Annual Washbay Charges 1,040
64000 Total Other Operating Costs 20,318
66401 Office Equipment 2,100
Desktop Replacement- Hildreth 1,600
Upgrade Monitor 500
66000 Total Capital Outlay 2,100
Section III, Page F-10
Town of Avon
Line Item Detail
Function: Utilities
Department: Public Works
Program: Water Utilities #424
Original or Final
Prev. Amend. Revised ProposedAccountActualBudgetBudgetBudget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61101 Regular Full-time Salaries 27,534 $27,499 $27,499 $29,327 6.65%
61151 Overtime 262 83 83 200 140.96%
61201 Automobile Allowance 503 210 210 612 191.43%
61301 FT Pension 3,029 3,025 3,025 3,226 6.64%
61303 Wellness 122 85 85 152 78.82%
61304 Employee Assistance Program 8 10 10 10 0.00%
61401 FICA/Medicare 249 403 403 437 8.44%
61501 Group Health and Life Insurance 3,911 5,152 5,152 5,160 0.16%
61505 Long-term Disability Insurance 173 198 198 204 3.03%
61506 Short-term Disability Insurance 77 110 110 127 15.45%
61507 Dental Insurance 249 378 378 378 0.00%
61509 Worker's Compensation 393 319 319 260 18.50%
61510 Unemployment Insurance 83 83 83 60 27.71%
61000 Total Personnel 36,593 37,555 37,555 40,153 6.92%
Contract Services:
63101 Legal Service 2,049 1,000 5,000 3,000 0.00%
63102 Audit and Accounting Services 1,500 1,500 1,500 1,500 0.00%
63104 Engineering Services 1,500 1,500 1,500 0.00%
63999 Other Contract Services 14,281 41,500 41,500 37,000 10.84%
63000 Total Contract Services 17,830 45,500 49,500 43,000 5.49%
Other Operating Costs:
64901 Advertising and Legal Notices 250 250 250 0.00%
64905 Insurance Premiums 239 250 250 250 0.00%
64000 Total Other Operating Costs 239 500 500 500 0.00%
Capital Outlay
66603 Village at (Avon) Tap Fee Reimbursement 10,400 NA
66701 Water Rights and Augmentation 9,251 10,000 100.00%
66000 Total Capital Outlay 19,651 10,000 100.00%
60000 Total Water Utilities 74,313 $93,555 $87,555 $83,653 10.58%
Section III, Page F-11
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Public Works
Program: Water Utilities
Account 2009
Number Account Name Budget Justification
61511 Overtime 200 Mtc Worker 200
Water Engineers and Water Attorney
63101 Legal Services 3,000 Services for Water Rights Filing 3,000
63102 Audit and Accounting Services 1,500 2008 Audit 1,500
63104 Engineering Services 1,500 Miscellaneous Engineering Services 1,500
Rip Rap Reinforcement at Lake 10,000
Ditch Maintenance 10,000
Metcalf Ditch Culvert Cleaning 10,000
Buck Crk Diversion Outlet Sediment Removal 5,000
63999 Other Contract Services 37,000 Buck Crk Diversion Drop Structures Mtc 2,000
63000 Total Contract Services 43,000
64901 Advertising and Legal Notices 250 Miscellaneous Notice Publications 250
64905 Insurance Premiums 250 Commercial and Umbrella Coverage 250
64000 Total Other Operating Costs 500
Section III, Page F-12
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TRANSPORTATION
TRANSPORTATION AND FLEET MAINTENANCE
The Transportation Department consists of three basic divisions; Administration,
Transit, and Fleet. These divisions lend support to other Departments for
transportation planning, transit service operations, fleet vehicle procurement and
maintenance. The Department operates under the supervision of the Director of
Transportation, Jennifer Strehler.
ADMINISTRATION provides overall direction and coordination for the Transportation
Department including staff management, long-term transportation planning, and inter-
departmental coordination. The Department works closely with Engineering for
transportation planning and traffic control of construction areas; with Community
Development with development plan review for transit and pedestrian needs, with
Recreation for coordinate of transit service during special events, and with Public Works
for paving and other right-of-way related activities. Regional and state-wide
transportation planning, facilities grant proposals and funding prioritization is also the
responsibility of the administration staff within this Department.
TRANSIT division consists of two budget funds: ADMIN and OPS. The ADMIN fund
provides coordination and control of the division budget, prepares service agreements
for transportation, payroll, purchase order and ridership information; applies for grants
for rolling stock from State and Federal sources; processing and record keeping of all
seasonal and full-time employee information. The OPS fund supports all driver training,
the driver safety program, route design, shift scheduling, and transit accident
investigations. Marketing and other public information such as bus schedules, bus stop
destination schedules, help wanted ads, promotional material, newsletters, and on bus
publications are developed by Transit division staff. This group is responsible for the
coordination, booking, execution and billing of all special events charters plus provides
certification for persons who are eligible for Para-transit service. Jane Burden manages
the Transit Division.
FLEET Maintenance Division operates as an enterprise fund. Fleet provides various
maintenance services to the Town of Avon departments as well as 15 outside agencies.
Fleet provides Repair and Maintenance services, 24-hour fueling services, emergency
road service, and washing service for the following departments and agencies. The
shop operates 21.5 hours per day 7 days a week during winter season and 17.5 hours
per day 7 days per week during summer season. In addition to the above-mentioned
services, Fleet also provides new vehicle specification, vehicle life cycle reports, vehicle
replacement costs, as well as the actual procurement of vehicles and equipment. Fleet
serves as a liaison between 3`d party agencies and other service providers (dealers) to
assist with their procurement needs as well. Once new vehicles have been received, we
provide custom installation of customer-specific features, including welding and
fabrication (e.g., ski boxes, bike racks, parks equipment, etc.), electronics and
instrumentation, for all agencies and departments. A total of 477 vehicles and pieces of
equipment are managed and maintained by Fleet. TOA departments served include a
total of 194 vehicles and pieces of equipment. Dan Higgins manages the Fleet Division
as well as budget accounts for the Wash Bay and Fuel.
Section III, Page G-2
TRANSPORTATION
DEPARTMENT ACCOMPLISHMENTS FOR 2008
TRANSIT
Ridership up 33% due to increased fuel prices and local growth
Restructuring of division to accommodate termination of Beaver Creek parking
lot transit contract and previous integrated operation.
Provided exceptional customer service Avon Transit bus drivers received
excellent/very good ratings 97% of the time by passengers with regards to safety,
courtesy, and knowledge of the area as measured during ski season surveys.
Added diesel-electric hybrid to bus fleet
Increased safety on buses via installation of camera surveillance systems,
driver violence training, greater police presence on routes and at stops, and
passage of local transit crime ordinance.
New solar-powered bus shelter designed by the Transit Division and installed
on Lake Street.
Applied for $16,500,000 in grant funding from FTA and Senate Bill 1 for the
Transit portion of facilities to be constructed at the Town's Swift Gulch site.
Prepared long-term planning estimates for future ridership levels and
approximate level of funding needed to assist with strategic planning for transit.
Implemented method to assess impacts of new development on transit
Auctioned off 3 old buses with excess miles and lots of wear and tear
FLEET
Level of revenue - For the first half of 2008 Fleet is projected to produce over
2,700 work orders and have approximately $2,175,000 in total maintenance
billings for 2008.
Responded to a significant number of accident-related repairs for outside
agencies.
Signed a new contract with Vail Valley Foundation, adding this new outside
agency for contract vehicle maintenance.
Purchased and outfitted 8 new vehicles - All of these were to modernize the
Town's fleet.
Re-evaluated biodiesel and found it to be incompatible and not cost-effective
with the current fuel uses including emergency vehicles and the requirements of
third party fuel purchasers from the town.
DEPARTMENT PRIORITIES FOR 2009
Top priorities for the Department of Transportation are to:
General
Conduct Design of Bus Storage Facility, Transit administration building,
and associated Department facilities to allow indoor storage of buses and
to replace degraded and undersized temporary portable facilities which have
been in use for over thirteen years. This is a joint effort with ECO Transit and
the Department of Public Works. This will positively impact Transit and Fleet
by reducing labor costs for start-up of buses provide a fully-functional
washbay and sufficient work space for staff, parts storage, and reducing
overall vehicle maintenance needs and occupational hazards through
provision of weather-sheltered vehicle storage. Note that temporary transit
facilities operating out of the Village site (east of Home Depot) may be
Section III, Page G-3
TRANSPORTATION
required. Please see the section entitled "Capital Projects" for more
information on this project.
Prepare and adopt a Comprehensive Transportation Plan and Strategic
Transit Element. Work on this project began in June 2008 and will be
completed by June 2009. The project includes technical assessment by a
qualified consultant of roads, bridges, trails, parking, and transit to address
level of service goals established in Comprehensive Plan. Work includes
traffic and parking counts, traffic computer modeling, and public involvement.
The last plan was prepared in 1996. This plan will be updated and adopted in
order to establish a framework for staff review of proposed development
projects and to fulfill many transportation grants and funding requests at
regional level.
Conduct activities to support recent grant applications in support of
transportation-related projects (e.g., FTA, federal investment tax credit, Xcel
energy).
FLEET
Monitor workload and add another mechanic as needed; likely in late 2009.
Conduct a needs analysis regarding replacement of the Fleet Bldg.
equipment (e.g. hydraulic Lifts, ventilation system).
Improve access to training (e.g. on-site and web based).
Budget for continued inflation in key materials and contracted services for
rising costs of vehicles, parts, tools, and outside services.
Budget for continued rising fuel prices for gasoline and diesel fuel.
Continue to upgrade scan tools, diagnostic equipment and computer
programs to maintain the ability to properly diagnose and maintain the new
vehicle systems.
Add and expand computer software subscriptions to support the programs
associated with the new diagnostics mentioned above.
TRANSIT
Increase ability to recruit drivers from U.S. locations Despite the
discontinuance of operating the Beaver Creek parking lot shuttle system, the
town does continue to have need for additional part-time drivers during the
winter season.
Execute a monthly Bus Ride -Along program where Admin staff can listen to
and inform the riding public on transit oriented items and conduct passenger
surveys.
Continue to upgrade rolling stock to provide environmentally clean and
attractive vehicles.
Promote transit to all residents and guests of Avon regardless of social and
economic circumstances.
FUTURE OUTLOOK
Growing fuel costs and increasing density within Avon is motivating more people to take
transit and improve vehicle efficiency through preventive maintenance. This trend is
expected to continue to keep Avon's Transportation Department busy and growing in
personnel demands. Recruiting and retention of sufficient qualified staff (e.g., transit
drivers, mechanics) continues to present a challenge due to competition in the
marketplace and an overall small labor pool in this area. Finding and retaining PTS
Section III, Page G-4
TRANSPORTATION
transit drivers has grown more and more difficult each year and is further exacerbated by
the lack of employee housing. The low cost of the new "Epic Pass" has made it difficult
this year to incentivize PTS employees with the merchant pass and other limited benefits
offered by the Town. More full-time mechanics will be needed to address the increased
number of vehicles, additional maintenance requests, and supporting procurement and
customization services associated with the increased population in the region. Higher
pay or increased benefits may be necessary in the near future in order to obtain
adequate staffing levels.
Department staff will be focusing on planning and design projects in 2009. This includes
facilities design for the Swift Gulch and Village sites and development of a
Comprehensive Transportation Plan which includes both a Trails and a Transit. This
work includes coordination with other state and local transportation agencies to develop
regional connecting systems that are cost-effective and eligible for grant funding.
Section III, Page G-5
Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Transportation
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 1,282,434 1,098,258 1,098,258 784,853 28.54%
Commodities 323,705 438,600 420,241 214,524 48.95%
Contract Services 112,069 92,289 90,954 47,877 47.36%
Other Operating Costs 456,960 722,381 529,742 551,686 4.14%
Capital Outlay 881,632 380,092 380,092 100.00%
Total 3,056,800 2,731,620 2,519,287 1,598,940 36.53%
Department Budget by Program:
Administration 205,267 $204,416 200,481 $ 208,504 4.00%
Operations 2,837,307 2,506,733 2,298,335 1,390,436 39.50%
Marketing 14,226 20,471 20,471 -100.00%
Total 3,056,800 $2,731,620 2,519,287 $ 1,598,940 36.53%
Sources of Funds:
General Fund Subsidy (Net)1,215,822 $1,779,704 $1,546,910 $1,549,040 0.14%
Transportation Fund:
Taxes 40,000 NA
Grant Proceeds 684,349 304,074 304,074 100.00%
Charges for Services 1,122,816 619,981 631,524 9,900 98.43%
Other Revenues 33,813 19,000 27,918 100.00%
Sales of Fixed Assets 8,861 8,861 100.00%
Total 3,056,800 $2,731,620 $2,519,287 $1,598,940 36.53%
Full-time Employees (FTEs) 13.00 16.00 16.00 8.00
Section III, Page G-6
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 76,959 82,500 82,500 80,107 2.90%
61121 PTS Wages 3,222 NA
61151 Overtime Wages 359 1,000 1,000 100.00%
61201 Automobile Allowance 1,375 1,500 1,500 1,800 20.00%
61301 FT Pension 8,872 9,075 9,075 8,812 2.90%
61302 PTS Pension 125 NA
61303 Wellness 600 400 400 475 18.75%
61304 Employee Assistance Program 24 28 28 24 14.29%
61401 FICA/Medicare 501 882 882 857 2.83%
61501 Group Health and Life Insurance 15,053 14,335 14,335 12,327 14.01%
61505 Long-term Disability Insurance 524 574 574 514 10.45%
61506 Short-term Disability Insurance 241 331 331 344 3.93%
61507 Dental Insurance 750 1,050 1,050 900 14.29%
61509 Worker's Compensation 924 733 733 528 27.97%
61510 Unemployment Insurance 251 250 250 164 34.40%
61000 Total Personnel 109,780 112,658 112,658 106,852 5.15%
Commodities:
62899 Other Miscellaneous Operating Supplies 92 400 400 900 125.00%
62901 Duplicating Supplies 367 500 500 500 0.00%
62904 Software 424 5,000 5,000 2,000 60.00%
62905 Books and Periodicals 226 500 500 800 60.00%
62999 Office Supplies and Materials 658 1,000 1,000 1,500 50.00%
62000 Total Commodities 1,767 7,400 7,400 5,700 22.97%
Contract Services:
63101 Legal Services 7,270 NA
63203 Printing and Reproduction 8,500 NA
63304 Computer Services and Support 165 1,500 165 500 203.03%
63504 R&M - Office Equipment and Computers 465 900 900 500 44.44%
63603 Rentals - Office Equipment 2,326 2,327 2,327 2,327 0.00%
63999 Other Contract Services 4,096 6,000 6,000 6,500 95.13%
63000 Total Contract Services 14,322 10,727 9,392 18,327 95.13%
Section III, Page G-7
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Other Operating Costs:
64101 Travel, Training and Conference 4,188 5,100 2,000 2,000 0.00%
64102 Dues, Licenses and Memberships 120 250 250 100.00%
64103 Mileage Reimbursement 250 250 250 0.00%
64201 Telephone 781 1,250 1,250 1,850 48.00%
64202 Gas 2,741 2,500 3,000 3,250 8.33%
64203 Electric 9,916 11,520 11,520 12,200 5.90%
64204 Water and Sanitation 622 600 600 1,000 66.67%
64301 Postage and Delivery Costs 159 250 250 450 80.00%
64306 Permit and Licensing Fees 566 250 250 250 0.00%
64307 Bank Svc Chags / Credit Card Fees 275 275 275 0.00%
64402 Equipment Replacement Charges 2,400 NA
64901 Advertising and Legal Notices 1,000 NA
64904 Operating Fees, Assessments and Charges 578 400 400 100 75.00%
64905 Insurance Premiums 57,327 50,986 50,986 55,000 7.87%
64000 Total Other Operating Costs 79,398 73,631 71,031 77,625 9.28%
Capital Outlay:
66402 Computers and Peripherals NA
66404 Furnitures and Fixtures NA
66000 Total Capital Outlay NA
60000 Total Expenditures 205,267 204,416 200,481 208,504 4.00%
Section III, Page G-8
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Transportation
Program: Administration
Account 2009
Number Account Name Budget Justification
62899 Other Misc Operating Supplies 900 Photo & Video Supplies 900
62901 Duplicating Supplies 500 Copy Paper & Toner 500
62904 Software 2,000 Admin/Dispatch/Ridership Route Planning 2,000
Training Materials, Drug & Alcohol
62905 Books & Periodicals 800 Publications 800
62999 Office Supplies & Materials 1,500 General Office Supplies 1,500
62000 Total Commodities 5,700
Bus Stop Displays Winter & Summer
63203 Printing and Reproduction Services 8,500 Bus Schedules 8,500
Cleaning of Color Printer, Random Drug
63304 Computer Services and Support 500 Screening Program Support 500
Copier Maintenance
63504 R&M - Office Equip and Computers 500 Office Machine Service, FAX Machine 500
63603 Rentals - Office Equipment 2,327 Copier $193.86 x 12 months 2,327
63999 Other Contract Services 6,500 CASTA Lobbyist 6,500
63000 Total Contract Services 18,327
Supervisory Training 250
Drug/Alcohol Training 500
CASTA Spring/Fall Conference 750
Transit Planning 250
CREST Meetings 50
64101 Travel, Training and Conference 2,000 FTA Accident Investigation Training 200
64103 Mileage Reimbursement 250 Mileage Reimbursement 250
64201 Telephone and Long Distance 1,850 Transit Office, FAX, TTY Phones 1,850
64202 Gas 3,250 3,250
64203 Electric 12,200 12,200
64204 Water and Sanitation 1,000 1,000
Section III, Page G-9
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Transportation
Program: Administration
Account 2009
Number Account Name Budget Justification
64301 Postage & Delivery Costs 450 Direct Mailing, Fed Ex Shipping 450
64306 Permit and Licensing Fees 250 Bus Registration 250
64307 Bank Svc Charg & Credit Card Fees 275 Credit Card Fees 275
ADA Public Hearings 100
64901 Advertising and Legal Notices 1,000 Radio Promotions, ADA Public Hearings 900
64904 Operating Fees, Assessments and Chgs 100 PUC Passenger Mile Tax 100
64905 Insurance Premiums 55,000 Property and Liability 55,000
64000 Total Other Operating Costs 77,625
Section III, Page G-10
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 478,119 432,429 432,429 372,296 13.91%
61121 PTS Wages 308,565 219,165 219,165 95,342 56.50%
61122 PTS Bonuses 30,703 14,875 14,875 4,053 72.75%
61151 Overtime Wages 83,495 61,132 61,132 19,600 67.94%
61202 Ski Pass 4,974 10,500 10,500 1,737 83.46%
61301 FT Pension 52,003 47,567 47,567 40,953 13.90%
61302 PTS Pension 14,154 10,304 10,304 4,403 57.27%
61303 Wellness 3,919 4,550 4,550 4,200 7.69%
61304 Employee Assistance Program 274 240 240 192 20.00%
61401 FICA/Medicare 13,350 10,548 10,548 7,213 31.62%
61501 Group Health and Life Insurance 123,863 121,752 121,752 97,519 19.90%
61505 Long-term Disability Insurance 4,669 4,367 4,367 3,710 15.04%
61506 Short-term Disability Insurance 1,738 1,736 1,736 1,673 3.63%
61507 Dental Insurance 8,385 8,999 8,999 7,200 19.99%
61509 Worker's Compensation 41,774 28,412 28,412 16,924 40.43%
61510 Unemployment Insurance 2,669 2,153 2,153 986 54.20%
61000 Total Personnel 1,172,654 978,729 978,729 678,001 30.73%
Commodities:
62401 Gasoline 92,953 17,000 31,500 45,384 44.08%
62402 Diesel 215,537 402,000 369,141 155,000 58.01%
62801 Gifts and Awards 1,459 1,500 1,500 750 50.00%
62802 Food and Beverages 2,161 1,800 1,800 1,700 5.56%
62805 Clothing and Uniforms 6,376 5,600 5,600 4,740 15.36%
62809 Medical Supplies and 1st Aid 638 1,000 1,000 750 25.00%
62999 Office Supplies and Materials 78 500 500 500 0.00%
62000 Total Commodities 319,202 429,400 411,041 208,824 -49.20%
Contract Services:
63301 Medical Services and Examinations 3,620 5,250 5,250 3,250 38.10%
63303 Photographic Services 200 200 100.00%
63506 R&M - Radios and Communications Equipment 15,275 10,700 10,700 6,500 39.25%
63601 Rentals-Building and Office Space 69,959 56,112 56,112 19,800 64.71%
63000 Total Contract Services 88,854 72,262 72,262 29,550 59.11%
Section III, Page G-11
Town of Avon
Line Item Detail
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2007 2008 2008
Proposed
Budget Percent
2009 Change
Other Operating Costs:
64102 Dues, Licenses and Memberships 2,797 2,000 2,000 2,000 0.00%
64203 Electric 315 NA
64206 Cellular & Paging 613 800 800 900 12.50%
64301 Postage and Delivery 32 50 50 100.00%
64401 Fleet Maintenance Charges 251,422 258,951 166,825 175,212 5.03%
64402 Equipment Replacement Charges 85,020 85,020 86,090 1.26%
64403 Washbay Charges 13,290 15,983 15,983 15,983 0.00%
64902 Financial Support, Donations, and Contributions 101,496 277,446 179,533 187,876 4.65%
64906 Insurance Deductibles 5,000 6,000 6,000 6,000 0.00%
64000 Total Other Operating Costs 374,965 646,250 456,211 474,061 3.91%
Capital Outlay:
66402 Computers and Peripherals 1,525 NA
66403 Audio / Visual Equipment 32,771 32,771 100.00%
66501 Automobiles and Light-duty Trucks 24,671 NA
66503 Buses and Transportation Related Vehicles 855,436 347,321 347,321 100.00%
66000 Total Capital Outlay 881,632 380,092 380,092 100.00%
60000 Total Expenditures 2,837,307 $2,506,733 2,298,335 1,390,436 39.50%
Section III, Page G-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Transportation
Program: Operations
Account 2009
Number Account Name Budget Justification
Drivers 3,735 hours X $18.00/hr 67,230
Bus Washer 1,120 hours X $17.00/hr 19,040
New Driver Training 400 hours X $18.00/hr 7,200
Return Driver Training 24 hours X $18.00/hr 432
61121 PTS Wages 95,342 Trainers 80 hours X $18.00/hr 1,440
1 Bus Washer X $579 579
4 Returning Driver Bonuses X $579 2,316
61122 PTS Bonuses 4,053 2 End-of-Season Bonuses X $579 1,158
FT Overtime 1,573
Safety Meetings 120 hours X $27.00/hr 3,240
61151 Overtime Wages 19,600 15% of PTS Wages ($98,582 x 15%) 14,787
61202 Ski Pass 1,737 3 Ski Passes X $579 1,737
62401 Gasoline 45,384 Fuel for People Movers - Avon 45,384
62402 Diesel 155,000 Fuel for Avon Buses 155,000
Monthly Safety Awards 250
End of Season Awards 250
62801 Gifts and Awards 750 Safe Driving Awards 250
Coffee Service 1,000
Assorted Meetings and Functions 200
62802 Food and Beverage 1,700 Holiday Meals 2 X $200 500
Winter Shirts 30 X $30 900
Hats 15 X $10 150
Uniform Jackets 15 X $100 1,500
Vests 15 X $35 525
Summer Shirts 30 X $19 570
Name Tags 15 X $10 150
62805 Clothing and Uniforms 4,740 Embroidery 105 X $9 945
62809 Medical & First Aid Supplies 750 First Aid Supplies 750
62999 Office Supplies 500 Office Supplies 500
62000 Total Commodities 208,824
Section III, Page G-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Transportation
Program: Operations
Account 2009
Number Account Name Budget Justification
Drug & Alcohol Program
Random Drug 1,350
Random Alcohol 1,350
Pre-employment 385
63301 Medical Services & Exams 3,250 DOT Physicals 165
63506 R&M Radio & Communication Equipment 6,500 Radio & Cell Repair and Replace 6,500
63601 Rentals - Building and Office Rent 19,800 Buffalo Ridge and Eaglebend Rental Units 19,800
63000 Total Contract Services 29,550
CASTA Coalition 625
National Safety Council 325
DOT CDL Certification 350
Colorado Safety Association 325
64102 Dues, Licenses & Memberships 2,000 Instructor Renewal 375
64206 Cellular & Paging 900 Cellular Telephone Service 900
64401 Fleet Maintenance Charges 175,212 Fleet Maintenance Charges 175,212
TOA Buses (15,887 hrs. x $5 per hr.) 79,405
64402 Equipment Replacement 86,090 Motor Pool Vehicle Charges 6,685
64403 Wash Bay Charges 15,983 15,983
Gondola Operations - 2008/09 (80.92%) 135,079
64902 Financial Support, Donations and Gondola Operations - 2009/10 (19.08%) 47,797
Contributions 187,876 ECO Donation - Rail Feasibility Study 5,000
64906 Insurance Deductibles 6,000 Insurance Deductibles 6,000
64000 Total Other Operating Costs 474,061
Section III, Page G-14
Town of Avon
Line Item Detail
Function: Transportation #430
DepartmentlDivision: Transportation #430
Program: Marketing #433
Account Actual
Number Account Description 2007
Personnel:
61101 Regular Full-time Salaries $ - $
61151 Overtime -
61301 FT Pension -
61304 Employee Assistance Program -
61401 FICA/Medicare -
61501 Group Health and Life Insurance -
61505 Long-term Disability Insurance -
61506 Short-term Disability Insurance -
61507 Dental Insurance -
61509 Worker's Compensation -
61510 Unemployment Insurance -
61000 Total Personnel -
Commodities:
62899 Other Miscellaneous Operating Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63304 Computer Service and Support
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64206 Cellular & Paging
64301 Postage and Delivery Costs
64901 Advertising and Legal Notices
64000 Total Other Operating Costs
60000 Total Expenditures
5,340 $
170
587
4
80
546
48
15
60
10
11
Final
Revised
Budget
2008
5,340 $
170
587
4
80
546
48
15
60
10
11
6,871 6,871
Proposed
Budget Percent
2009 Change
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
500 500 100.00%
2,736 500 500 100.00%
300 300 100.00%
500 500 100.00%
2,736 1,800 1,800 100.00%
8,893 9,000 9,000 -100.00%
300 300 -100.00%
8,893 9,300 9,300 - -100.00%
378 600 600 100.00%
200 200 100.00%
19 200 200 100.00%
2,200 1,500 1,500 100.00%
2,597 2,500 2,500 100.00%
14,226 $20,471 $20,471 $100.00%
Section III, Page G-15
Original or
Prev. Amend.
Budget
2008
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page G-16
Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Fleet Maintenance
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 836,204 840,717 844,787 870,053 2.99%
Commodities 872,053 848,896 843,896 930,651 10.28%
Contract Services 131,964 170,633 226,372 168,633 25.51%
Other Operating Costs 104,677 128,733 131,363 142,368 8.38%
Debt Service 431,143 432,647 432,647 432,760 0.03%
Capital Outlay 17,825 17,800 17,800 38,000 113.48%
Total 2,393,866 2,439,426 2,496,865 2,582,465 3.43%
Department Budget by Program:
Fleet Maintenance 2,318,888 2,322,831 2,402,270 2,472,870 2.94%
Washbay Facility 74,978 116,595 94,595 109,595 15.86%
Total 2,393,866 2,439,426 2,496,865 2,582,465 3.43%
Sources of Funds:
General Fund Subsidy $ 160,000 $ 160,000 $ 160,000 $ 80,907 -49.43%
Fleet Maintenance Revenues 2,233,866 2,279,426 2,336,865 2,478,558 6.06%
Capital Lease Proceeds - - - 23,000 N/A
Total $ 2,393,866 $ 2,439,426 $ 2,496,865 $ 2,582,465 3.43%
Full-time Employees (FTEs) 11.00 12.00 12.00 12.00
Section III, Page H-1
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend. Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61101 Regular Full-time Salaries 558,574 $574,325 $574,325 $603,518 5.08%
61151 Overtime Wages 7,291 6,000 10,000 6,000 40.00%
61201 Automobile Allowance 275 360 NA
61301 FT Pension 61,094 63,176 63,176 66,387 5.08%
61303 Wellness 4,442 6,070 6,070 5,785 4.70%
61304 Employee Assistance Program 288 290 290 290 0.00%
61401 FICA/Medicare 8,109 8,415 8,473 8,843 4.37%
61501 Group Health and Life Insurance 162,588 147,543 147,543 147,662 0.08%
61505 Long-term Disability Insurance 5,370 5,705 5,705 5,841 2.38%
61506 Short-term Disability Insurance 2,131 2,306 2,306 2,692 16.74%
61507 Dental Insurance 9,013 10,890 10,890 10,890 0.00%
61509 Worker's Compensation 15,356 14,256 14,256 10,565 25.89%
61510 Unemployment Insurance 1,673 1,741 1,753 1,220 30.41%
61000 Total Personnel 836,204 840,717 844,787 870,053 2.99%
Commodities:
62401 Gasoline 3,249 3,548 7,298 9,122 24.99%
62404 Stock Parts 804,884 762,063 758,313 834,144 10.00%
62405 Nonstock Parts 4,000 4,000 4,000 0.00%
62802 Food and Beverages 209 330 330 530 60.61%
62805 Clothing and Uniforms 134 600 600 700 16.67%
62807 Consumable Tools/Small Equipment 7,996 16,500 16,500 19,000 15.15%
62809 Medical Supplies and1stAid 280 1,180 1,180 1,180 0.00%
62899 Other Miscellaneous Operating Supplies 42,073 42,100 42,100 42,100 0.00%
62999 Office Supplies and Materials 675 1,200 1,200 2,500 108.33%
62000 Total Commodities 859,500 831,521 831,521 913,276 9.83%
Contract Services:
63505 R&M - Vehicles 52,769 35,000 76,639 35,000 54.33%
63506 R&M - Radios and Communications Equipment 3,250 3,250 3,250 3,250 0.00%
63507 R&M - Machinery and Equipment 10,824 21,100 38,200 21,100 44.76%
63549 R&M - Other Specialized Equipment 3,529 8,000 12,000 12,000 0.00%
63551 Laundry and Cleaning Services 10,950 11,450 11,450 12,450 8.73%
63599 Other Maintenance Services 13,381 17,200 17,200 17,200 0.00%
63999 Other Contract Services 15,500 22,413 22,413 22,413 0.00%
63000 Total Contract Services 110,203 118,413 181,152 123,413 31.87%
Section III, Page H-2
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2007 2008 2008
Proposed
Budget Percent
2009 Change
Other Operating Costs:
64101 Travel, Training and Conference 426 700 700 1,300 85.71%
64102 Dues, Licenses and Memberships 576 700 700 700 0.00%
64201 Telephone 119 544 544 544 0.00%
64202 Gas 12,034 17,320 23,700 23,700 0.00%
64203 Electric 14,019 15,400 19,700 19,700 0.00%
64204 Water & Sanitation 2,931 3,723 3,723 3,723 0.00%
64205 Trash Collection & Recycling 4,653 5,722 5,722 5,722 0.00%
64206 Cellular & Paging 674 1,000 1,000 1,000 0.00%
64301 Postage and Delivery 231 500 500 500 0.00%
64401 Fleet Maintenance Charges 10,061 6,098 8,048 8,453 5.03%
64402 Equipment Replacement Charges 1,200 10,551 10,551 10,551 0.00%
64403 Washbay Charges 1,404 1,560 1,560 1,560 0.00%
64905 Insurance Premiums 15,685 17,915 17,915 17,915 0.00%
64000 Total Other Operating Costs 64,013 81,733 94,363 95,368 1.07%
Debt Service:
65101 Bond Principal 236,250 247,500 247,500 258,750 4.55%
65102 Bond Interest 181,715 171,969 171,969 160,832 6.48%
65202 Capital Lease Payments- Interest 13,178 13,178 13,178 13,178 0.00%
65000 Total Debt Service 431,143 432,647 432,647 432,760 0.03%
Capital Outlay:
66402 Computers and Peripherals 1,525 NA
66499 Other Machinery and Equipment 16,300 17,800 17,800 38,000 113.48%
66501 Automobiles and Light-duty Trucks NA
66000 Total Capital Outlay 17,825 17,800 17,800 38,000 113.48%
60000 Total Expenditures $ 2,318,888 $ 2,322,831 $ 2,402,270 $ 2,472,870 2.94%
Section III, Page H-3
Town of Avon
Detailed Budget Requests
2009
Department: Transportation
Program: Fleet Maintenance
Account 2009
Number Account Name Budget Justification
61151 Overtime 6,000 Overtime Requirements 6,000
62401 Gasoline 9,122 Fleet Maintenance Vehicles 9,122
Replacement Parts: TOA Vehicles and
62404 Stock Parts 834,144 Equipment and 12 Third Party Agencies 834,144
Replacement Parts: TOA Vehicles and
62405 Non Stock Parts 4,000 Equipment and 12 Third Party Agencies 4,000
62802 Food and Beverage 530 Meetings, Coffee for Shop 530
10 Pairs of Insulated Coveralls
62805 Clothing and Uniforms 700 Gloves and Jackets 700
Broken Tool Replacements for Mechanics 8,000
62807 Consumable Tools 19,000 Tools and Small Equipment for Shop 11,000
62809 Medical and First Aid Supplies 1,180 Shop First Aid Kit Supplies 1,180
62899 Other Miscellaneous Operating Supplies 42,100 Shop Supplies, Repair Related Hardware 42,100
62999 Office Supplies and Materials 2,500 Copier and Fax Paper, Misc Office Supplies 2,500
62000 Total Commodities 913,276
Body and Paint 23,500
Glass Replacement 3,500
Radiator 2,000
Brakes 1,000
63505 R&M - Vehicles 35,000 Towing 5,000
63506 R&M - Radio and Communications Equip 3,250 Radio Service Contract, 10 radios X $325 3,250
General Repair 4,853
Towing 5,454
Paint and Body 2,586
Engine 5,754
63507 R&M - Machinery and Equipment 21,100 Other 2,453
Pressure Washer Repair and Shop
63549 R&M - Other Specialized Equipment 12,000 Equipment Repair 12,000
63551 Laundry and Cleaning Services 12,450 Uniform and Shop Towel Service 12,450
Tire Disposal 4,900
Safety Kleen Parts Washer Service
Every 3 Mos. for 1 Machine x 6 machines
Plus $1,620 for Cabinet 8,125
63599 Other Maintenance Services 17,200 Waste Oil Removal and Filter Removal 4,175
Section III, Page H-4
Town of Avon
Detailed Budget Requests
2009
Department: Transportation
Program: Fleet Maintenance
Account 2009
Number Account Name Budget Justification
Snap on Modic Upgrades 1,000
Allison Software Subscription 1,500
State Haz. Waste Generator License 1,000
GM Teck II Software Subscription 2,000
Copier Maintenance Contract 288
CCG Software Support 4,120
Welding Services 5,365
Cummins Insight Updates 3,000
All Data System 1,800
63999 Other Contract Services 22,413 Drinking Water Service 2,340
63000 Total Contract Services 123,413
ASE Certification
64101 Travel, Training and Conference 1,300 Brake Inspector Certification 1,300
64102 Dues, Licenses and Memberships 700 RMFMA 700
64201 Telephone 544 Maintenance Shop Fax/Fire Alarm 544
64202 Gas 23,700 Natural Gas Cost for Shop Bldg & Wash Bay 23,700
64203 Electric 19,700 Operating Cost for Shop and Wash Bay 15,400
64204 Water & Sanitation 3,723 Shop Building 3,723
64205 Trash Collection and Recycling 5,722 50% Fleet Maint Facility Dumpster & Fuel Islan 5,722
64206 Cellular and Paging 1,000 Cell Phone and Pager Charges 1,000
64301 Postage & Delivery 500 Parts and Supplies 500
64401 Fleet Maintenance Charges 8,453 Annual Fleet Maintenance Charges 8,453
64402 Equipment Replacement Charges 10,551 Annual Equipment Rental Charges 10,551
64403 Wash Bay Charges 1,560 Annual Washbay Charges 1,560
64905 Insurance Premiums 17,915 Shop Building 17,915
64000 Total Other Operating Costs 95,368
65101 Bond Principal 258,750 1998 COP Payment ($345,000 X 75%) 258,750
65102 Bond Interest 160,832 1998 COP Payment ($214,442.50 X 75%) 160,832
2006 Master Lease - Service Truck 8,983
65201 Capital Lease Payments 13,178 2005 Master Lease - Lift 4,195
65000 Total Capital Leases 432,760
Section III, Page H-5
Town of Avon
Detailed Budget Requests
2009
Department: Transportation
Program: Fleet Maintenance
Account
Number Account Name
2009
Budget Justification
66499 Other Machinery and Equipment 38,000
Scissor Lift 23,000
Heavy Duty Truck Tire Balancer 6,500
Heavy Duty Transmission Fluid Flusher 8,500
66000 Total Capital Outlay 38,000
Section III, Page H-6
Town of Avon
Line Item Detail
Function: Public Works
Department: Transportation
Program: Washbay #435
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61301 FT Pension
61302 PTS Pension
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63501 R&M - Buildings and Facilities
63549 R&M - Other Specialized Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64201 Telephone
64204 Water & Sanitation
64000 Total Other Operating Costs
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2007 2008 2008
Proposed
Budget Percent
2009 Change
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
12,553 17,375 12,375 17,375 40.40%
12,553 17,375 12,375 17,375 40.40%
2,650 19,200 12,200 12,200 0.00%
10,277 15,120 15,120 15,120 0.00%
8,834 17,900 17,900 17,900 0.00%
21,761 52,220 45,220 45,220 0.00%
378 600 600 600 0.00%
40,286 46,400 36,400 46,400 27.47%
40,664 47,000 37,000 47,000 27.03%
60000 Total Expenditures $ 74,978 $ 116,595 $ 94,595 $ 109,595 15.86%
Section III, Page H-7
Town of Avon
Detailed Budget Requests
2009
Department: Transportation
Program: Wash Bay
Account 2009
Number Account Name Budget Justification
62899 Other Miscellaneous Operating Supplies 17,375 Soap and Other Miscellaneous Chemicals 17,375
62000 Total Commodities 17,375
Entrance Door and Miscellaneous
63501 R&M - Buildings and Facilities 12,200 Building Repairs 12,200
63549 R&M - Other Specialized Equipment 15,120 Wash Equipment, Air Compressor, Pumps 15,120
63999 Other Contract Services 17,900
Wash Equipment, Inspections, Sand Trap
Maintenance 17,900
63000 Total Contract Services 45,220
64201 Telephone 600 Modem for Washbay 600
64204 Water & Sanitation 46,400 Water for Wash Facility 46,400
64000 Total Other Operating Costs 47,000
Section III, Page H-8
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Town of Avon
Departmental Budget Summary by Program
2009 Annual Budget
Recreation Department
epartment Budget by Category:
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel 1,686,498 1,808,042 1,790,072 1,986,693 10.98%
Commodities 129,528 157,734 157,379 172,198 9.42%
Contract Services 253,328 302,531 299,469 273,145 8.79%
Other Operating Costs 374,409 462,540 462,445 544,006 17.64%
Debt Service NA
Capital Outlay 40,147 18,500 18,500 7,100 61.62%
Total 2,483,910 2,749,347 2,727,865 2,983,142 9.36%
Department Budget by Program:
Special Events 312,406 307,726 307,046 381,160 24.14%
Administration 362,665 383,214 380,957 394,782 3.63%
Adult Programs 31,551 52,714 52,714 56,561 7.30%
Aquatics 450,518 486,132 486,132 529,393 8.90%
Child Care 31,573 51,375 51,375 52,964 3.09%
Fitness 118,875 137,255 136,680 158,176 15.73%
Front Desk 223,429 271,489 253,519 270,009 6.50%
Maintenance 771,160 834,842 834,842 904,136 8.30%
Youth Programs 138,007 170,465 170,465 181,560 6.51%
Cabin 43,726 54,135 54,135 54,401 0.49%
Total 2,483,910 2,749,347 2,727,865 2,983,142 9.36%
Sources of Funds:
Direct Program Revenues:
Admission Fees 1,042,579 1,053,000 900,000 1,075,000 19.44%
Program Fees 36,150 45,000 42,500 42,860 0.85%
Rentals 5,035 4,500 4,500 4,620 2.67%
Merchandise Sales 11,166 15,884 15,884 21,884 37.77%
Childcare 9,589 14,000 10,000 10,000 0.00%
Rec Center Services 21,125 22,900 22,900 20,000 12.66%
Fitness Program Revenues 25,880 25,000 25,000 33,029 32.12%
Locker Rental 300 300 300 300 0.00%
Adult Program Revenues 18,058 16,500 16,500 16,685 1.12%
Cabin Equipment Rentals 30,986 37,307 37,307 35,675 4.37%
Athletic Field Rentals 3,051 4,000 3,760 3,760 0.00%
Cabin Concessions 4,840 5,600 5,600 6,579 17.48%
Youth Program Revenues 133,547 145,000 145,000 154,101 6.28%
Sponsorships 97,375 90,000 91,350 89,700 1.81%
Event Fees 10,739 9,500 16,160 16,000 0.99%
1,450,420 1,488,491 1,336,761 1,530,193 14.47%
General Fund Subsidy 1,033,490 1,260,856 1,391,104 1,452,949 4.45%
Total 2,483,910 2,749,347 2,727,865 2,983,142 9.36%
Full-time Employees (FTEs) 18.00 19.00 19.00 20.00
Section III, Page 1-2
RECREATION
RECREATION
SERVICE PROVIDED BY RECREATION
The Recreation Department provides services in the following areas: Administration,
Special Events, Adult Programs & Fitness, Aquatics, Youth Programs, Front Desk
Management, Cabin Rentals and Maintenance.
The Mission of the Avon Recreation Department is to bring the community together through
comprehensive recreation programs and services. The Department values are as follows:
Safety: is our first priority. Superior programming: is the foundation of our organization.
Accountability: we answer to each other and the public. Superior Customer Service: we
strive to exceed our customer's expectations.
ADMINISTRATION provides the administrative support for 19 full-time and 100 plus, part-
time employees of the Recreation Department. Personnel management, financial reporting
and controls, contract negotiations and the development and implementation of operating
guidelines are a function of this division. The administration division also oversees all
program development and implementation, brochure production and distribution, marketing
and budgeting strategies for the Department.
SPECIAL EVENTS division oversees the implementation of the Recreation Department's
special event program and marketing program for the Avon Recreation Department. 2008
events include: Pond Hockey Tournament, Egg Hunt, Big Air Shootout, Kayak Clinics,
BMHS Project Graduation, Father's Day Fishing Derby, Doggy Dash, Lacrosse Shoot-Out,
Camp 911, Salute To The USA, Thunderbird Arts Festival, Triple Bypass Bicycle Tour, Bec
Tri, American Crown Circus, Xterra Triathlon, Avon's Lakeside Cinema, Dunk-n-Dash Series,
TransRockies Run, Healthy Home Tour, Vail Valley Soccer Invitational Tournament, Fall Fun
Night, Dive In Movie Nights, and Icing on the Lake.
ADULT PROGRAMS AND FITNESS division offers the following aerobic/fitness programs:
personal training, fitness assessments, fitness orientations, personal aquatic rehab training,
yoga, winter sports conditioning, spin classes, Zumba, Impact!, triathlon training, ballroom
dance, core conditioning, yoga seminars, and tai chi. Adult leagues offered are sand
volleyball, indoor volleyball, flag football, broomball, inner tube water polo, indoor basketball
league, kickball, and sports classes. Drop-in programs offer basketball, volleyball and
ultimate frisbee. The fitness floor offers new Precor cardio equipment with built in televisions,
resistance machines and a free weight area.
YOUTH PROGRAMS division provides a large variety of sports, educational and recreational
activities for any age's infants through teenagers. Opportunities include: junior soccer,
basketball, children's tennis, summer day camp, munch bunch, Tackle Football League,
Volleyball, Little Wizards, Chess Club, Avon adventure trips, introduction to fishing, safe sitter
class, school's out, and a five day a week after school program for three schools. Every
Wednesday is a half day Swim & Gym Program. A wonderful addition to our youth programs
is Music in the Box, a child/parent music class.
AQUATICS division provides the community with a wide variety of water aquatic activities in
a 15,000 square foot indoor environment. Holding over 179,000 gallons of water, Avon's four
pools offer programming for people of all ages and abilities including group swim lessons,
private swim lessons, school group lessons, lifeguard training class, water safety instructor
course, swim team, kayak classes, open kayak, scuba class, water aerobics classes,
beginning diving classes and public safety classes.
Section III, Page 1-3
RECREATION
FRONT DESK division serves as the registration and check in area for the Avon Recreation
Department. The primary services performed by this division are daily admissions to the
recreation center, pass and punch card sales, and program registration. The front desk
serves as the focal point for information dissemination to customers as well as personnel.
Lost and found, resale, towel and locker rental, problem resolution, switchboard operations
and first aid are all services provided by this division.
CABIN division serves as the central headquarters for the majority of recreational activities
that occur in Avon during the summer and winter. The primary services performed by this
division are daily boat rentals, ice skate rentals and selling concessions.
MAINTENANCE Division provides the technical and custodial support for the entire
Recreation Department and 40,000 square foot recreation center. The primary functions of
the maintenance program include in house custodial service, asset management,
purchasing, stocking and installation of parts and supplies for the recreation center. Other
services provided are construction project management, electrical, plumbing, mechanical
and specialized pool equipment and building structure maintenance. This division is the glue
that holds the recreation center together and keeps it functioning and looking good.
SIGNIFICANT BUDGET ISSUES
Build a quality Spin studio off the fitness floor in the old Activities Room.
Expand mix of "quality of life" type events that enhance Avon's sense of community
and appeal to a broad market. Develop a strategy that responds to the community's
expressed desire for additional special events with the construction of Main Street.
Integrate recreation programming that is compatible with components of Nottingham
Park master plan.
Monitor conditions, safety, and improve access/programming at Avon's whitewater
park.
Conduct a survey of recreation program users to ensure that activities being offered
are meeting needs and expectations of community and region. Define what is
working, what is not, and implement change if needed. Continue to build
partnerships with surrounding Recreation Districts and private programming
providers. (I.e. Tutor Train, Youth Foundation, Bright Start).
Explore on-line program registration and introduce an ACH billing program for
automatic pass and program payments.
Coordinate implementation of green initiatives with the re-model and expansion of
Recreation Center. Reduce energy costs.
Work with Human Resources to stay on top of trends that support staff recruitment,
retention, and professional development.
Maintenance of aging Recreation. Center building/identifying issues, costs, and
operational impacts.
Refine variable pricing structure to manage peak times at ARC.
Individual division goals and accomplishments for the Recreation Department are attached to
the end of this report.
ACCOMPLISHMENTS
Special Events
Section III, Page 1-4
RECREATION
Increased event participation/awareness through additional marketing dollars
budgeted in 2008
Raised $91,000 in sponsorship monies
Recovered 50% of the costs for the "Salute to the USA" and increased gross beer
sales by $6,000
Launched Big Air Shootout on-line video competition
Created marketing campaign for Whitewater Park to include print media, electronic
media and banners
Created more event awareness through increased identification on Town web sites
and furthered the electronic distribution of press releases
Increased length of Dunk-n-Dash Series and increased number of shows for Circus
Acquired four new turn-key events: Doggy Dash, BecTri, Xterra and Healthy Home
Tour. These new events replace Angels in Action and the Avon Antique Show.
Administration
Reinforced new mission, vision value statements thru training and annual reviews.
Implemented new organizational structure which rewards and utilizes existing
employees to full potential and adds depth to the recreation department.
Conducted Customer Service, Teambuilding, Emergency Procedures, Violence in the
Workplace, ADA, Universal Precautions, CPR, First Aid trainings to all full-time staff.
Staff participation in master planning processes for Nottingham Park, Lake and Main
Street.
Involved new full-time staff with Town-wide safety committee meetings.
Updated all departmental operational guidelines.
Updated all new employee check lists.
Accomplished successful re-model to create additional storage, staff and
programming space at the ARC.
ADULT PROGRAMS
Added a full time youth/adult program coordinator to add depth and allow for more
programming
Effectively trained new employees in expectations of the division.
Expanded Drop-in participation for basketball and volleyball.
Direct full time participation through league refereeing cutting our expenses.
Continued relationships with Vail Resorts and aggressively recruited TOA
employees.
Increased participation through increased marketing efforts.
Added ultimate Frisbee drop-in
Added a whiffleball tournament
Aquatics
Increased swim team from 10 kids to 35 kids
Instituted the use of a pool cover for the Jacuzzi to help with overnight heat loss
Experienced no major accidents or incidents due to proactive guarding and training
Organized staff team-building opportunities, i.e. Dry in-service training with a pizza
dinner.
Instituted our division goals and expectations pathway to success
Created a mid day duties list to maintain pool area maintenance and cleanliness
Had a pool coordinator on duty throughout the day every day of the week.
Increased revenues from previous year
Had success with the new climbing wall; in safety as well as patron use.
Section III, Page 1-5
RECREATION
Childcare
Re-certified all childcare staff in First Aid and CPR.
Established communication plan for parents with children with food allergies.
Coordinated babysitting hours with fitness schedule and Lakeside Cinema "date
nights".
Utilized childcare space for summer camp support during off hours.
Re-modeled childcare area to gain additional staff offices and storage room.
Fitness
Increased membership base of Silver Sneakers patrons
Added a free hand-towel program for patrons on the fitness floor/studio
Added hand sanitizer distribution stations in two locations
New wall-mounted magazine rack for "cleaner" look
Added all new Precor cardio equipment with built-in television screens
Added three year free maintenance on new Precor equipment
Removed old television and replaced with two flat screen television on wall
Painted main wall facing patrons during cardio exercise
Added three new weekly group fitness classes
Added new Outdoor BootCamp class twice per week in the summer
Front Desk and Cabin
Kept Rec Trac and the Finance System in balance.
Received 88% customer service rating through the Vail Valley Partnership's Platinum
Service Program.
Utilized RecTrac to produce and manage rechargeable gift / cash cards.
Established Front Desk as a support center for Program and Aquatics staff.
Took on responsibility of laundering and stocking fitness towels.
Increased offerings and retail sales money at Front Desk.
Increased revenue and rentals at the cabin. Continued to diversify product offerings.
Re-established the cabin supervisor position to create a more self-sufficient cabin
program.
Added security camera to cabin for safety and loss management
MAINTENANCE
Help to facilitate the construction projects; finish relocation of entrance, remodel of
the Lobby, remodel Childcare area, patio repair, and glycol loop.
Worked with engineering department to accommodate logistical impacts from new
Lake Street, and parking lot construction.
Increased communication effectively with other divisions and administration by direct
verbal communications with Building Technician and sending job updated e-mails.
Regular discussions about dealing with customer's needs in a positive way.
Increased hand and power tool inventory.
Expanded the "Building Automation System" (BAS). It now includes the pool mixed
tempered temperature, Childcare door, and steam generator.
Update the BAS system to "Version 17" and setup the BAS computer for network
application for Maintenance in Summer 2008.
Integration of Building Control Systems, i.e., Security, BAS, for Childcare door #2
Added camera system to Cabin.
Will upgrade Aerobics lighting in Fall 2008.
Section III, Page 1-6
RECREATION
Remodeled Steam Room.
Installed and put into operation an additional "Steam Generator' fully automated by
the BAS system.
Replaced five out of seven rooftop HVAC units; remaining two will be replaced in Fall
of 2008.
Security System replaced.
Replaced two of the three "Lit'I Squirts" (water features) the third is scheduled to be
replaced in the Fall of 2008.
Youth Programs
Full time staff instructed soccer, day camp, basketball, After School, volleyball,
fishing, and Little Wizards to decrease expenses.
Increased summer camp revenues with the busiest summer to date.
Worked closer with social services to allow more day camp scholarships.
Increased revenues.
Ran a very successful and profitable After School program for two schools.
Tutor train tutoring offered to summer day campers with no cost to the parents.
Re-organized the summer camp daily schedule to create more activities promoting
education, fitness and nutrition.
2009 GOALS
Special Events
Continue to foster creative promotions/marketing for the Recreation Center
programs/facility.
Continue to foster marketing relationships for the Recreation Center with local
publications, businesses and initiatives.
Develop new sales packages which incorporate sponsor identification through out our
youth programs
Explore new sales packages which encompass "official Town of Avon" categories
such as Official Bank, Official Tire Store, etc.
Create a "sales video" to use during sponsorship presentations
Increase awareness of recycling at all special events
Budget for a marketing/sponsorship analysis to be performed on Salute 2009
Re-evaluate sponsorship packages and sales elements for events.
Develop a "teen" oriented event in lieu of Dive In Movies
Clarify the marketing opportunities available with the Town to turn-key events such as
Pond Hockey, Thunderbirds Artists, etc.
Increase staffing to enable us to attract large turn-key events in 2009 and beyond.
Increase travel to allow Supervisor to visit other special event venues and promoters
to solicit new events business, i.e. Buskerfest, Lumberjack or Strongman events,
triathlons and other sporting events, cultural events to include arts, food, wine, etc.
Administration
Continue discussions with VRD and WECMRD to establish "valley wide youth sports
coalition" and cooperative programming.
Establish scholarship program to provide recreational opportunities to economically
challenged families.
Enhance revenue through creative programming ideas identified by internal user
survey.
Section III, Page 1-7
RECREATION
Maintain competitive wages for both full and part-time employees to enhance staff
recruitment and retention.
Hire full-time special events assistant to allow for growth in this division.
Facilitate conflict resolution/teambuilding/effective communication thru weekly staff
meetings.
Work to improve relations with all other Town departments via face to face meetings.
Set high standards to enforce green initiatives and thinking.
Provide training and opportunities for discussion on how the recreation department
can help to improve Avon's sense of community.
Create status report on part-time employees hire dates, pay rates and positions.
Adult Programs
Continue to seek out and aggressively implement fresh new and or updated
programs.
Look closely at our current offerings and decipher why some programs are not
successful, then make appropriate changes for success.
Exceed revenue projections.
Create an Ultimate Frisbee league with a chance for a one day tournament.
Offer more one day tournaments to accommodate valley locals as well as tourists.
Gain enough participation to have all leagues offering run.
Continue to work closer with Vail Resorts to enhance marketing efforts
Hire and train a new coordinator
Seek out conferences and training to ensure our programs and staff are up to date
Add a Dodgeball league.
Add a Flag football league.
Aquatics
Train staff in Blood Borne Pathogens
Focus on costumer service training with lifeguard staff.
Keep full-time challenged and excited about the work environment.
Increase revenues through aggressive, timely marketing.
Increase stock of maintenance parts to help quickly mitigate pool maintenance
issues.
Move towards one aquatics coordinator, three pool coordinator structure to promote
depth and knowledge
Keep all staff current on certifications.
Certify two new staff members as lifeguard instructors
Keep an inventory off all aquatics supplies.
Recruit new staff from state colleges through an internship program
Create unique, fun programs for teenagers
Create a Wednesday afternoon swim program to enhance revenues
Childcare
Increase attendance at quarterly staff meetings via incentives.
Complete employee checklists on all new hires.
Seek additional ways to utilize childcare space during down time.
Implement computerized tracking system for childcare cards via Rec-trac.
Replace existing carpet and create additional storage bins after October 2008
remodel.
Encourage more MOD interaction with childcare employees.
Section III, Page 1-8
RECREATION
Fitness
Develop a "men's group fitness" class
Keep all instructors current on all certifications
Budget for a "spin studio" to be built in 2009
Budget for a part-time fitness attendant or develop position on a volunteer basis
Promote and further educate our personal trainers to grow this area of revenue
Continue to bring in fresh classes consistent with group fitness industry trends to
further increase revenues
Fine tune superintendent and fitness supervisor structure to promote knowledge and
depth in the division
Front Desk and Cabin
Exceed patrons' expectations in both customer service and employee knowledge of
programs and policies. Receive Platinum Service Provider (90%) recognition from
the Vail Valley Partnership.
Initiate web-based activity registrations and recurring billing options at the Rec
Center.
Provide continuing CPR / First Aid Training to all Front Desk and Cabin employees.
Possibly provide cash / wage increase for those employees who are certified.
Introduce keychain membership cards as a tradeoff for being stricter on checking in
without a card and charging for lost cards.
Facilitate a valley-wide survey to find our niche as a recreation provider.
Introduce recycling bins to fitness area and promote reusable water bottles.
Continue to shape the scope of the cabin supervisor position to meet expectations for
a self-sustaining program.
Look at selling fishing licenses as a source of revenue for the cabin.
Maintenance
Continue to communicate positively with other divisions and administration.
Continue to encourage good, effective customer relations.
Optimize new Maintenance support space.
Help to facilitate the construction projects; glycol loop.
Rebuild "Staff Stability".
Increase inventory of hand tools and power tools.
Expand computerized maintenance program and "Building Automation System"
BAS).
Expand integration of Building Control Systems, i.e., Security, Burglar, Fire, BAS,
Etc.
Rebuild or replace remaining original HVAC units.
Upgrade lighting systems.
Develop Security Surveillance System for optimal use; utilizing new technologies as
they are available.
Recoat Locker room floor.
Investigate and apply "Green Initiatives" wherever possible.
Youth Programs
Keep day camp numbers at capacity.
Continue to run our After School program at capacity
Have enough registration to have all sport/league offering run at or near capacity.
Increase revenues.
Section III, Page 1-9
RECREATION
Look closely at community needs to meet demands
Add youth sports camp for young children
Seek conferences and training to ensure our programs and staff are up to date.
Create more programs to welcome the middle school age group.
Create an outdoor education program for children of all ages.
Add a sports specific day camp program.
FUTURE OUTLOOK
The Recreation Department is committed to providing an improved level of service in 2009.
Ideas for increasing revenues are continually being explored and implemented by recreation
staff. The department is constantly looking for ways to operate more efficiently and enhance
program offerings. Identifying the impacts of Lake Street, Main Street, Parking structure and
Phase 2 will be a high priority for the Recreation Department over the next several years.
Minimizing construction and parking impacts will be important components of these
developments. Green initiatives will be considered a priority as our facilities are remodeled
and expanded.
Section III, Page 1-10
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61101 Regular Full-time Salaries 53,826 $41,413 $41,413 $65,805 58.90%
61121 PTS Wages 7,154 9,750 9,750 5,217 46.49%
61151 Overtime Wages 11,813 23,514 23,514 52,380 122.76%
61159 Other Wages 4,959 5,000 5,000 5,000 0.00%
61301 FT Pension 5,921 4,555 4,555 7,239 58.92%
61302 PTS Pension 326 366 366 196 46.45%
61303 Wellness 200 263 263 375 42.59%
61304 Employee Assistance Program 30 18 18 28 55.56%
61401 FICA/Medicare 1,157 1,155 1,155 1,865 61.47%
61501 Group Health and Life Insurance 18,635 9,169 9,169 14,484 57.97%
61505 Long-term Disability Insurance 647 427 427 661 54.80%
61506 Short-term Disability Insurance 251 166 166 257 54.82%
61507 Dental Insurance 951 675 675 1,069 58.37%
61509 Worker's Compensation 1,155 449 449 522 16.26%
61510 Unemployment Insurance 242 239 239 257 7.53%
61000 Total Personnel 107,267 97,159 97,159 155,355 59.90%
Commodities:
62302 Special Event Materials and Supplies 6,494 8,800 8,800 9,100 3.41%
62801 Gifts and Awards 4,292 5,100 5,100 6,300 23.53%
62802 Food and Beverages 5,518 5,950 5,950 6,400 7.56%
62805 Uniforms and Clothing 960 NA
62807 Consumable Tools/Small Equipment 250 NA
62809 Medical Supplies and 1 st Aid 30 NA
62902 Audio and Visual Supplies 597 500 500 500 0.00%
62000 Total Commodities 17,861 20,630 20,350 22,300 9.58%
Contract Services:
63199 Other Professional Services 121,342 111,550 111,550 123,400 10.62%
63203 Printing and Reproduction Services 4,995 8,900 8,900 6,400 28.09%
63303 Photography Services 300 500 500 1,000 100.00%
63305 AudioNisual Services 17,571 20,600 20,600 18,500 10.19%
63507 R&M - Machinery and Equipment 400 NA
63606 Rentals - Crowd & Traffic Control Equipment 9,500 8,500 8,500 9,350 10.00%
63607 Rentals - Portable Facilities 4,550 5,500 5,500 7,200 30.91%
63699 Rentals - Other Miscellaneous 3,552 3,400 3,400 3,700 8.82%
63999 Other Contract Services 1,401 4,350 4,350 4,600 5.75%
63000 Total Contract Services 163,211 163,700 163,300 174,150 6.64%
Section III, Page 1-11
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Special Events #513
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64301 Postage and Delivery Costs
64306 Permit & Licensing Fees
64402 Equipment Replacement Charges
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66403 AudioNisual Equipment
66000 Total Capital Outlay
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
469 1,000 NA
275 275 275 0.00%
140 500 500 500 0.00%
520 500 500 600 20.00%
284 400 400 800 100.00%
3,877 4,612 4,612 5,530 19.90%
13,599 16,750 16,750 16,850 0.60%
1,531 900 900 2,300 155.56%
20,420 23,937 23,937 27,855 16.37%
1,600 1,600 - -100.00%
3,647 700 700 1,500 114.29%
3,647 2,300 2,300 1,500 -34.78%
60000 Total Expenditures $ 312,406 $ 307,726 $ 307,046 $ 381,160 24.14%
Section III, Page 1-12
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department:Recreation
Program:Special Events
Account 2009
Number Account Name Budget Justification
Special Event Maintenance Worker
8 hours X 8 people X $20/hour 1,280
61121 PTS Wages Administrative Assistant
5,217 21 hours X 12.5 weeks X $15/hour 3,937
Public Works/Parks:
Pond Hockey 21,200
Lacrosse -- 8 hours 240
Egg Hunt -- 56 hours 1,680
Salute 17,000
Triple Bypass -- 67 hours 2,010
Thunderbird Artists -- 15 hours 450
Icing on the Lake -- 24 hours 720
Lakeside Cinema -- 30 hours 900
Circus -- 3 hours 90
Fishing Derby -- 8 hours 240
Family Fun Night -- 10 hours 300
Dunk-n-Dash -- 25 hours 750
Bec Tri -- 48 hours 1,440
Xterra -- 10 hours 300
Healthy Home -- 20 hours 600
Main Street Grand Opening -- 32 hours 960
Police:
Egg Hunt -- 4 hours 200
Salute 3,000
61151 Overtime Wages 52,380 Project Graduation -- 6 hours 300
61159 Other Wages 5,000 5% Commission on Sponsorships 5,000
Egg Hunt 2,800
Salute 800
Fishing Derby 400
Dunk-n-Dash 500
Icing on the Lake 500
Lakeside Cinema 3,000
Camp 911 100
Teen Night 500
62302 Special Event Materials & Supplies 9,100 General 500
Egg Hunt Gifts 500
Salute 3,000
Fishing Derby 400
Dunk-n-Dash 2,000
Icing on the Lake 200
62801 Gifts and Awards 6,300 Staff Incentives 200
Section III, Page 1-13
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department:Recreation
Program:Special Events
Account 2009
Number Account Name Budget Justification
Egg Hunt 200
Salute 2,500
Fishing Derby 500
Lakeside Cinema 350
Dunk-n-Dash 400
Icing on the Lake 500
Pond Hockey 200
Teen Night 1,500
62802 Food and Beverages 6,400 General 250
62902 Audio and Visual Supplies 500 Sound Cords, Cover and Parts for PA 500
62000 Total Commodities 22,300
Egg Hunt - Emcee, Decorating 500
Salute - Fireworks 61,000
Performers 20,000
Emcee 200
Guest Officers 15,000
Fire Personnel 500
Electricity 500
Beer Garden Security 2,500
Dunk-n-Dash Timing 1,200
Lakeside Cinema 1,000
Fishing Derby 500
Icing on the Lake 500
White Water Event 15,000
Main Street Event 2,000
63199 Other Professional Services 123,400 Creative Svcs: Sales Video, Print Creative 3,000
Egg Hunt - Posters 300
Salute - Posters, Signs, New Banners 2,600
Lakeside Cinema 1,500
Fishing Derby 300
Dunk-n-Dash 1,000
Teen Night 300
Camp 911 100
63203 Printing and Reproduction Services 6,400 Icing on the Lake 300
63303 Photography Services 1,000 General 1,000
Sound/Light/Stage Services:
Salute 15,000
Lakeside Cinema: Movie Rentals 1,500
63305 Audio/Visual Services 18,500 Backline 2,000
63606 Rentals - Crowd Control 9,350 Fencing, Lighting, Crowd Control - Salute 9,350
Section III, Page 1-14
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department:Recreation
Program:Special Events
Account 2009
Number Account Name Budget Justification
Salute: Toilets, Dumpsters
63607 Rentals - Portable Facilities 7,200 Recycling Dumpsters 7,200
Egg Hunt - Inflatables 1,500
Salute - Inflatables 1,000
Fall Family Fun Night 1,000
63699 Other Miscellaneous Rentals 3,700 Icing on the Lake - Stantions, etc. 200
Egg Hunt - Petting Zoo, Lodging, Entertain 1,100
Salute - Lodging, Slippery Slope 3,000
63999 Other Contract Services 4,600 Icing on the Lake - Entertainment 500
63000 Total Contract Services 174,150
64101 Travel, Training and Conference 1,000 CPRA, Sales Seminars, etc. 1,000
64102 Dues, Licenses and Memberships 275 CFEA 275
64103 Mileage Reimbursement 500 Staff Mileage Reimbursement 500
64301 Postage and Delivery 600 Postage for Mailings 600
64306 Permit and Licensing Fees 800 ASCAP, SESAC, BMI 800
64402 Equipment Replacement Charges 5,530 5,530
Egg Hunt 1,500
Salute 6,000
Fishing Derby 1,200
Dunk-n-Dash 2,500
Lakeside Cinema 3,500
Teen Night 1,000
Icing on the Lake 1,000
64901 Advertising and Legal Notices 16,850 General 150
Salute 1,900
64905 Insurance Premiums 2,300 Volunteers 400
64000 Total Other Operating Costs 27,855
Teen Night: Two Televisions, Xbox Gaming
66403 Audio/Visual Equipment 1,500 System, Wii Gaming System, TV Cart 1,500
66000 Total Capital Outlay 1,500
Section III, Page 1-15
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Number ccount Description
Actual
2007
Original or
Prev. Amend.
Budget
2008
Final
Revised
Budget
2008
Proposed
Budget
2009
Percent
Change
Personnel:
61101 Regular Full-time Salaries 192,030 193,668 193,668 212,128 9.53%
61121 PTS Wages 9,750 9,750 3,937 59.62%
61122 PTS Bonuses 579 NA
61201 Automobile Allowance 3,000 3,000 3,000 3,600 20.00%
61301 FT Pension 21,124 21,303 21,303 23,334 9.53%
61302 PTS Pension 366 366 169 53.83%
61303 Wellness 1,440 1,300 1,300 1,075 17.31%
61304 Employee Assistance Program 59 60 60 63 5.00%
61401 FICA/Medicare 1,281 1,420 1,420 1,486 4.65%
61501 Group Health and Life Insurance 32,695 30,790 30,790 32,604 5.89%
61505 Long-term Disability Insurance 1,327 1,393 1,393 1,474 5.81%
61506 Short-term Disability Insurance 719 778 778 899 15.55%
61507 Dental Insurance 1,825 2,250 2,250 2,381 5.82%
61509 Worker's Compensation 1,110 1,784 1,784 1,559 12.61%
61510 Unemployment Insurance 572 619 619 440 28.92%
61000 Total Personnel 257,182 268,481 268,481 285,728 6.42%
Commodities:
62401 Gasoline 2,278 2,000 2,000 2,500 25.00%
62802 Food and Beverages 524.500 500 1,000 100.00%
62899 Other Miscellaneous Operating Supplies 1,713 1,700 1,700 1,700 0.00%
62901 Duplicating Supplies 760 1,500 1,500 1,000 33.33%
62903 Data Processing Supplies 250 1,000 1,000 1,000 0.00%
62999 Office Supplies and Materials 1,013 1,500 1,500 1,500 0.00%
62000 Total Commodities 6,538 8,200 8,200 8,700 6.10%
Contract Services:
63199 Other Professional Services 500 500 500 500 0.00%
63203 Printing and Reproduction Services 10,387 13,900 13,900 13,900 0.00%
63304 Computer Services 3,741 5,100 5,100 5,100 0.00%
63504 R&M - Office Equipment 775 2,862 700 700 0.00%
63506 R&M - Radios and Communications Equipment 4,351 NA
63603 Rentals - Office Equipment 1,100 5,026 5,026 5,026 0.00%
63999 Other Contract Services 1,700 1,700 2,000 17.65%
63000 Total Contract Services 20,854 29,088 26,926 27,226 1.11%
Section III, Page 1-16
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Administration #514
Account
Number Account Description
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64201 Telephone
64206 Cellular and Paging
64301 Postage and Delivery Services
64308 Sales Tax
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64901 Advertising and Legal Notices
64905 Insurance Premiums
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66404 Furniture and Fixtures
66503 Buses and People Moving Vehicles
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised
Actual Budget Budget
2007 2008 2008
Proposed
Budget Percent
2009 Change
1,565 2,500 2,500 2,500
249 450 450 450
103 100 100 100
3,522 4,000 4,000 4,000
2,011 2,480 2,480 2,480
188 500 500 500
682 900 900 900
3,331 3,851 3,756 3,945
4,733 8,143 8,143 8,295
936 1,560 1,560 1,560
19,454 25,251 25,251 29,088
17,207 19,310 19,310 19,310
53,981 69,045 68,950 73,128
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
5.03%
1.87%
0.00%
15.20%
0.00%
6.06%
1,525 4,800 4,800 -100.00%
3,600 3,600 - -100.00%
22,585 - - - NA
24,110 8,400 8,400 - -100.00%
362,665 $ 383,214 $ 380,957 $ 394,782 3.63%
Section III, Page 1-17
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Administration
Account 2009
Number Account Name Budget Justification
61121 PTS Wages Administrative Assistant
3,937 21 hours X 12.5 weeks X $15/hour 3,937
61122 PTS Bonuses 579 1 X $579 579
62401 Gasoline 2,500 Fuel Charges for Department 2,500
Coffee for Patrons 500
62802 Food and Beverages 1,000 Incentives for Staff 500
62899 Other Miscellaneous Operating Supplies 1,700 Batteries, Film Development, BBO 1,700
62901 Duplicating Supplies 1,000 Copy Paper, Copier Toner 1,000
62903 Data Processing Supplies 1,000 Printer Toner, Print Cartridges 1,000
62999 Office Supplies and Materials 1,500 All Office Supplies 1,500
62000 Total Commodities 8,700
63199 Other Professional Services 500 Translation Services 500
Banners for Lake & Main Street 2,500
63203 Printing and Reproduction Services 13,900 Recreation Brochure $2,850 X 4 11,400
Annual Software Maint Agreement 1,300
63304 Computer Services and Support 5,100 Rec Trac & Camera Support 3,800
63504 R&M - Office Equipment and Computers 700 Xerox Copier Print Charges 700
63603 Rentals - Office Equipment 5,026 Xerox Copier $418.84 x 12 5,026
63999 Other Contract Services 2,000 Design Work 2,000
63000 Total Contract Services 27,226
CPRA Annual Conference 500
Supervisor Training 1,500
Training Facilitators for Customer Svc, ADA,
64101 Travel, Training and Conference 2,500 Bloodborne Pathogens, etc 500
64102 Dues, Licenses and Memberships 450 CPRA 6 X $75 450
64103 Mileage Reimbursement 100 Mileage 100
Monthly Service 1,300
64201 Telephone & Long-distance 4,000 Long Distance 2,700
64206 Cellular and Paging 2,480 Monthly Cellular Service 2,480
Section III, Page 1-18
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Administration
Account 2009
Number Account Name Budget Justification
64301 Postage and Delivery 500 Postage of Mail, UPS, Fed Ex 500
64308 Sales Tax 900 Quarterly Sales Tax 4 X $225 900
64401 Fleet Maintenance Charges 3,945 Annual Fleet Maintenance Charges 3,945
64402 Equipment Replacement Charges 8,295 Annual Equipment Rental Charges 8,295
64403 Washbay Charges 1,560 Annual Washbay Charges 1,560
Early Childhood 45
Battle Mountain 120
CME Destination or Regal Publishing 2,887
Official Visitors Guide 1,898
Rocky Mtn Entree 3,200
KZYR 2,800
KVBA-TV8 Annual Contract 2,750
Parent Guide 4,988
What To Do Vail/BC Winter/Summer 2,750
Rodeo 550
White Water Park 2,500
64901 Advertising and Legal Notices 29,088 Vail Daily - Print 4,600
64905 Insurance Premiums 19,310 Insurance Premium 19,310
64000 Total Other Operating Costs 73,128
Section III, Page 1-19
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Adult Programs #515
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61202 Ski Pass/Bonus
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62802 Food and Beverages
62805 Clothing and Uniforms
62000 Total Commodities
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
11,028 $22,180 $22,180 $26,192 18.09%
13,184 13,560 13,560 13,560 0.00%
875 875 579 33.83%
45 875 875 579 33.83%
1,213 2,440 2,440 2,881 18.07%
494 541 541 530 2.03%
50 88 88 50 43.18%
6 12 12 12 0.00%
360 551 551 601 9.07%
3,531 6,090 6,090 6,107 0.28%
111 228 228 270 18.42%
44 89 89 116 30.34%
188 450 450 450 0.00%
238 313 313 292 6.71%
72 112 112 82 26.79%
30,564 48,404 48,404 52,301 8.05%
485 1,900 1,900 1,900 0.00%
203 400 400 400 0.00%
299 1,050 1,050 1,000 -4.76%
987 3,350 3,350 3,300 -1.49%
885 885 885 0.00%
75 75 75 0.00%
960 960 960 0.00%
31,551 $ 52,714 $52,714 $56,561 7.30%
Section III, Page 1-20
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Adult Programs
Account 2009
Number Account Name Budget Justification
Program Instructors= 129 hrs X $15.00 1,935
Program Referees= 300 hrs X $18.00 5,400
61121 PTS Wages 13,560 Program Instructors= $8,300 X 75%6,225
61122 PTS Bonuses 579 1 X $579 579
61202 Ski Pass 579 1 X $579 579
Broomball 170
Martial Arts 170
Kickball 170
Water Polo 220
Basketball 170
62301 General Program Supplies 1,900 Volleyball Net and Posts 1,000
Kickball, Broombll, Volleyball, Water Polo 400
62802 Food and Beverages 1,400 Young Adult Night 1,000
Indoor Volleyball, Sand Volleyball, Kickball
62805 Clothing and Uniforms 1,000 Basketball, Football, Broomball Shirts 1,000
62000 Total Commodities 4,300
CPRA Adult Programming Conference 700
64101 Travel, Training and Conference 885 Instructor Certifications 185
64102 Dues, Licenses and Memberships 75 CPRA 75
64000 Total Other Operating Costs 960
Section III, Page 1-21
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Aquatics #516
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61202 Ski Pass
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62305 Chemicals
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62809 Medical Supplies and 1 st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63302 Laboratory Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64399 Other Administrative Fees
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66407 Athletic and Recreational Equipment
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
163,141 $175,591 $175,591 $187,933 7.03%
145,348 139,669 139,669 145,362 4.08%
553 2,625 2,625 1,158 55.89%
1,109 2,500 2,500 2,500 0.00%
2,456 2,625 2,625 1,158 55.89%
17,945 19,315 19,315 20,673 7.03%
5,315 5,336 5,336 5,532 3.67%
1,140 1,550 1,550 900 41.94%
101 108 108 108 0.00%
4,619 4,761 4,761 4,983 4.66%
32,336 54,716 54,716 54,767 0.09%
1,558 1,749 1,749 1,858 6.23%
559 705 705 855 21.28%
3,040 4,050 4,050 4,050 0.00%
3,005 2,765 2,765 2,450 11.39%
923 969 969 676 30.24%
383,148 419,034 419,034 434,963 3.80%
6,756 2,500 2,500 3,500 40.00%
17,659 20,000 20,000 24,000 20.00%
587 750 750 750 0.00%
635 700 700 700 0.00%
530 500 500 500 0.00%
1,724 1,800 1,800 2,100 16.67%
27,891 26,250 26,250 31,550 20.19%
200 200 200 0.00%
200 200 200 0.00%
1,445 1,500 1,500 1,500 0.00%
620 1,000 1,000 1,100 10.00%
175 175 250 42.86%
550 1,000 1,000 1,200 20.00%
28,639 35,373 35,373 58,630 65.75%
31,254 39,048 39,048 62,680 60.52%
1,525 1,600 1,600 - -100.00%
6,700 - - - NA
8,225 1,600 1,600 - NA
450,518 $ 486,132 $ 486,132 $ 529,393 8.90%
Section III, Page 1-22
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Aquatics
Account 2009
Number Account Name Budget Justification
Lifeguards: 7,220 hrs X $13.00 93,860
Lead Lifeguards: 1560 hrs X $18.00 28,080
Water Aerobic Inst: 260 hrs X $23.00 5,980
Program Instructors: 390 hrs X $15.00 5,850
Program Instructors: 310 hrs X $15.00 4,650
Program Instructors: $6500 X 75% 4,875
61121 PTS Wages 145,362 Swim Coach 156 hrs X $ 13.25 2,067
61122 PTS Bonuses 1,158 2X$579 1,158
Pool Coordinators 1,500
61151 Overtime Wages 2,500 PTS Lifeguards 1,000
61202 Ski Pass 1,158 2 x $579 1,158
Aquatic Programs Supplies & Equipment 2,000
Swim Lesson Equipment, Fins, Kickboards
Water Aerobic Gloves, Noodles, Bands
Dumbbells, WSI Supplies, LGT, LGIT Supplies
62301 General Program Supplies 3,500 Pool Vacuum 1,500
Cal Hypo, Acid, Oxidizer, Reagents,
62305 Chemicals 24,000 Flocculants and Other Chemicals 24,000
Guard and Coaches Uniforms, Employee
62805 Clothing and Uniforms 750 Shirts, Guard Whistles, Lanyards 750
62806 Safety Materials and Supplies 700 Eye Protection, Gloves, PPE, AED Trainer 700
62809 Medical Supplies and 1 st Aid 500 Icepacks, Band-Aids, Aspirin, Medical Sup 500
62999 Office Supplies and Materials 2,100 Miscellaneous Supplies, Meet Manager 2,100
62000 Total Commodities 31,550
63302 Laboratory Services 200 Pool Water Testing 200
63000 Total Contract Services 200
64101 Travel, Training and Conference 1,500 Continuing Education/Team Building 1,500
Red Cross Fees 600
C P RA 200
USS Memberships 100
64102 Dues, Licenses and Memberships 1,100 USA Swimming 200
Section III, Page 1-23
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Aquatics
Account
Number Account Name
2009
Budget Justification
64103
64399
64402
Mileage Reimbursement
Other Administrative Fees
Equipment Replacement Charges
250
1,200
58,630
Mileage Reimbursement 250
Ellis Provider Fees/Licenses 1,200
Annual Equipment Rental Charges 58,630
64000 Total Operating Costs 62,680
Section III, Page 1-24
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Child Care #517
Original or Final
Prev. Amend. Revised
Account Actual Budget Budget
Number Account Description 2007 2008 2008
Personnel:
61101 Regular Full-time Salaries 290 $10,722 $10,722 $
61121 PTS Wages 28,757 31,580 31,580
61301 FT Pension 32 1,179 1,179
61302 PTS Pension 1,078 1,184 1,184
61303 Wellness 88 88
61304 Employee Assistance Program 6 6
61401 FICA/Medicare 437 631 631
61501 Group Health and Life Insurance 3,044 3,044
61505 Long-term Disability Insurance 110 110
61506 Short-term Disability Insurance 43 43
61507 Dental Insurance 225 225
61509 Worker's Compensation 281 371 371
61510 Unemployment Insurance 86 127 127 _
61000 Total Personnel 30,961 49,310 49,310
Commodities:
62301 General Program Supplies
62899 Other Misc Supplies
62000 Total Commodities
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64000 Total Other Operating Costs
Capital Outlay
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Proposed
Budget Percent
2009 Change
10,722 0.00%
33,250 5.29%
1,179 0.00%
1,247 5.32%
100.00%
6 0.00%
656 3.96%
3,044 0.00%
110 0.00%
49 13.95%
225 0.00%
323 12.94%
88 30.71%
50,899 3.22%
1,000 1,000 1,000 0.00%
565 500 500 500 0.00%
565 1,500 1,500 1,500 0.00%
47 500 500 500 0.00%
65 65 65 0.00%
47 565 565 565 0.00%
NA
NA
31,573 $ 51,375 $ 51,375 $ 52,964 3.09%
Section III, Page 1-25
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Childcare
Account
Number Account Name
2009
Budget Justification
61121 PTS Wages 33,250 Childcare Attendant: 2,660 hrs X $12.50 33,250
62301
62899
General Program Supplies
Other Miscellaneous Operating Supplies
1,000
500
Toys, Arts & Craft Supplies 1,000
Batteries, Cups, Soaps, Broom, Vacuum 500
62000 Total Commodities 1,500
64101
64102
Travel, Training and Conference
Dues, Licenses and Memberships
500
65
CPR & 1 st Aid Certifications 500
CPRA 65
64000 Total Other Operating Costs 565
Section III, Page 1-26
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Fitness #518
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62809 Medical Supplies and 1 st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63549 R&M - Other Specialized Equipment
63999 Other Contract Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64102 Dues, Licenses and Memberships
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66407 Athletic & Recreation Equip
66000 Total Capital Outlay
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
13,804 $13,804 15,249 10.47%
53,595 59,210 59,210 65,787 11.11%
1,518 1,518 1,677 10.47%
1,834 2,220 2,220 2,467 11.13%
88 88 125 42.05%
6 6 6 0.00%
781 1,091 1,091 1,211 11.00%
3,056 3,056 3,062 0.20%
142 142 157 10.56%
5 55 55 61 10.91%
121 121 112 7.44%
522 640 640 596 6.88%
150 219 219 162 26.03%
56,887 82,170 82,170 90,672 10.35%
2,577 2,500 2,500 2,500 0.00%
75 NA
1,924 2,000 2,000 2,000 0.00%
4,501 4,575 4,500 4,500 0.00%
40 500 - - NA
1,379 1,400 1,400 1,400 0.00%
1,419 1,900 1,400 1,400 0.00%
1,510 1,185 1,185 2,500 110.97%
175 175 250 42.86%
51,884 47,250 47,250 58,854 24.56%
53,394 48,610 48,610 61,604 26.73%
2,674 - NA
2,674 - - - NA
118,875 $ 137,255 $ 136,680 $ 158,176 15.73%
Section III, Page 1-27
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Fitness
Account 2009
Number Account Name Budget Justification
Program Instructor:
Boot Camp $3000 X 75% 2,250
Men's Fitness $1500 X 75% 1,125
Fitness Attendant: 780 hrs X $12.00 9,360
Personal Trainers: $14,000 X 75% 10,500
61121 PTS Wages 65,787 Aerobics Instructor: 1850 hrs X $23.00 42,552
Steps, Fitness Balls, Weights, Bands, Yoga
62301 General Program Supplies 2,500 Aerobic Mats, Kickboxing/Class Supplies 2,500
Aerobics Speaker Parts 375
Fitness Area Racks 375
Fitness Speakers 500
62899 Other Miscellaneous Operating Supplies 2,000 Replacement Bench Pads 750
62000 Total Commodities 4,500
63999 Other Contract Services 1,400 XM Radio Contract 1,400
63000 Total Contract Services 1,400
64101 Travel, Training and Conference 2,500 Instructor Certifications 2,500
64102 Dues, Licenses and Memberships 250 IDEA Membership 250
64402 Equipment Replacement Charges 58,854 Annual Equipment Rental Charges 58,854
64000 Total Other Operating Costs 61,604
Section III, Page 1-28
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Front Desk #519
Original or
Prev. Amend.
Account Actual Budget
Number Account Description 2007 2008
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61202 Ski Pass/Bonus
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62304 Merchandise for Resale
62802 Food and Beverages
62805 Clothing and Uniforms
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63203 Printing and Reproduction Services
63551 Laundry and Cleaning Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel, Training and Conference
64103 Mileage Reimbursement
64307 Bank Service Charges and Credit Card Fees
64402 Equipment Replacement Charges
64000 Total Other Operating Costs
Capital Outlay:
66402 Computers and Peripherals
66000 Total Capital Outlay
60000 Total Expenditures
Final
Revised Proposed
Budget Budget Percent
2008 2009 Change
51,751 $59,022 $59,022 $60,959 3.28%
105,257 117,970 100,000 114,072 14.07%
1,658 3,500 3,500 2,316 33.83%
1,658 2,653 2,653 2,943 10.93%
631 1,750 1,750 1,158 33.83%
5,693 6,492 6,492 6,705 3.28%
3,883 4,555 4,555 4,419 2.99%
320 100 100 375 275.00%
30 36 36 36 0.00%
2,393 2,747 2,747 2,695 1.89%
7,266 18,241 18,241 18,249 0.04%
495 625 625 629 0.64%
163 237 237 278 17.30%
826 1,350 1,350 1,350 0.00%
1,543 1,552 1,552 1,286 17.14%
477 555 555 363 34.59%
184,044 221,385 203,415 217,833 7.09%
5,689 9,500 9,500 13,500 42.11%
250 250 250 0.00%
1,174 1,200 1,200 1,200 0.00%
7,076 9,700 9,700 7,700 20.62%
13,939 20,650 20,650 22,650 9.69%
165 - - - NA
6,353 6,600 6,600 6,600 0.00%
6,518 6,600 6,600 6,600 0.00%
1,500 1,500 1,500 0.00%
100 100 100 0.00%
16,583 20,400 20,400 20,472 0.35%
854 854 854 854 0.00%
17,437 22,854 22,854 22,926 0.32%
1,491 - - NA
1,491 - - - NA
223,429 $ 271,489 $ 253,519 $ 270,009 6.50°a
Section III, Page 1-29
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Front Desk
Account 2009
Number Account Name Budget Justification
Front Desk Specialist: 2,112 hrs X $18.50 39,072
61121 PTS Wages 114,072 Front Desk Attendant: 6,000 hrs X $12.50 75,000
61122 PTS Bonuses 2,316 4 X $579 2,316
Front Desk Specialist 1X$18.50X1.5X52 1,443
61151 Overtime Wages 2,943 Front Desk Coordinators (FT) 1,500
61202 Ski Pass 1,158 2 X $579 1,158
Swimsuits 4,000
Locks 2,000
Headphones 1,000
Goggles 1,000
Water Toys 500
Swim Caps 500
Swim Diapers 500
62304 Merchandise for Resale 13,500 Swim Team Packages 4,000
62802 Food & Beverages 250 General 250
62805 Clothing and Uniforms 1,200 60 X $20 Shirts 1,200
Name Tags 200
Cleaning Supplies and Hand Sanitizer 100
Towels 2,000
Pass Printer Supplies 4,000
Medical Supplies 900
Front Desk Signs 200
62899 Other Miscellaneous Operating Supplies 7,700 Anti-Fatigue Mats 300
62000 Total Commodities 22,650
63551 Laundry and Cleaning Service 6,600 Towel Service 6,600
63000 Total Contract Services 6,600
Conferences 1,100
64101 Travel, Training and Conference 1,500 Platinum Service Program 400
64103 Mileage Reimbursement 100 Staff Mileage Reimbursement 100
Credit Card Charges $1700 X 12 20,400
64307 Bank Service Charges 20,472 ACH Billing Charges $6 X 12 72
64402 Equipment Replacement Charges 854 Annual Equipment Rental Charges 854
64000 Total Other Operating Costs 22,926
Section III, Page 1-30
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Account
Number Account Description
ctual
2007
riginal or
Prev. Amend.
Budget
2008
inal
Revised
Budget
2008
roposed
Budget
2009
ercent
Change
Personnel:
61101 Regular Full-time Salaries 254,141 217,252 $217,252 313,876 44.48%
61121 PTS Wages 34,978 42,260 42,260 19,760 53.24%
61122 PTS Bonuses 829 1,738 1,738 100.00%
61151 Overtime Wages 46,688 22,350 22,350 7,410 66.85%
61202 Ski Pass 875 875 1,158 32.34%
61301 FT Pension 27,956 23,898 23,898 34,526 44.47%
61302 PTS Pension 1,401 1,650 1,650 827 49.88%
61303 Wellness 2,899 3,450 3,450 2,150 37.68%
61304 Employee Assistance Program 159 180 180 180 0.00%
61401 FICA/Medicare 4,939 4,149 4,149 4,974 19.88%
61501 Group Health and Life Insurance 91,935 90,886 90,886 91,281 0.43%
61505 Long-term Disability Insurance 2,582 2,212 2,212 3,206 44.94%
61506 Short-term Disability Insurance 933 872 872 1,427 63.65%
61507 Dental Insurance 4,717 6,750 6,750 6,750 0.00%
61509 Worker's Compensation 3,251 2,276 2,276 2,452 7.73%
61510 Unemployment Insurance 1,003 853 853 684 19.81%
61000 Total Personnel 478,411 421,651 421,651 490,661 16.37%
Commodities:
62204 Construction, Maint. and Permanent Materials 1,626 5,916 5,916 6,211 4.99%
62205 Plumbing and Electrical Supplies and Materials 1,482 2,629 2,629 2,761 5.02%
62207 Electrical 296 5,353 5,353 5,621 5.01%
62208 Mechanical- HVAC 466 2,629 2,629 2,761 5.02%
62209 Mechanical- Other 6,286 6,836 6,836 7,179 5.02%
62803 Janitorial, Custodial and Cleaning Supplies 28,516 30,543 30,543 32,071 5.00%
62805 Clothing and Uniforms 179 668 668 701 4.94%
62806 Safety Materials and Supplies 172 486 486 510 4.94%
62807 Consumable Tools/Small Equipment 496 1,458 1,458 1,531 5.01%
62899 Other Miscellaneous Operating Supplies 1,578 2,811 2,811 2,952 5.02%
62000 Total Commodities 41,097 59,329 59,329 62,298 5.00%
Contract Services:
63104 Engineering Services 1,271 1,271 1,334 4.96%
63304 Computer Services and Support 21426 2,426 2,547 100.00%
63306 Security and Monitoring Services 4,442 7,071 7,071 7,426 5.02%
63501 R&M - Buildings and Facilities 30,643 26,773 26,773 28,610 6.86%
63507 R&M - Machinery and Equipment 6,192 5,336 5,336 5,603 5.00%
63549 R&M - Other Specialized Equipment 9,882 11,092 11,092 11,648 5.01%
63551 Laundry and Cleaning Services 691 1,131 1,131 1,188 5.04%
63599 Other Maintenance Services 8,707 43,541 43,541 2,669 93.87%
63699 Rentals - Other Miscellaneous 234 852 852 894 4.93%
63000 Total Contract Services 60,791 99,493 99,493 61,919 37.77%
Section III, Page 1-31
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Maintenance #520
Original or
Prev. Amend.
Account Actual Budget
Number Account Description 2007 2008
Other Operating Costs:
Final
Revised Proposed
Budget Budget Percent
2008 2009 Change
64101 Travel, Training and Conference 250 2,702 2,702 2,821
64102 Dues, Licenses and Memberships 176 176 185
64103 Mileage Reimbursement 53 53 55
64202 Gas 70,693 89,250 89,250 88,000
64203 Electric 61,530 79,853 79,853 87,838
64204 Water and Sanitation 15,999 19,680 19,680 21,648
64205 Trash Collection and Recycling 2,639 3,961 3,961 4,160
64402 Equipment Replacement Charges 39,750 52,494 52,494 78,951
64000 Total Other Operating Costs 190,861 248,169 248,169 283,658
4.40%
5.11%
3.77%
1.40%
10.00%
10.00%
5.02%
50.40%
14.30%
Capital Outlay:
66402 Computers and Peripherals 6,200 6,200 1,600 74.19%
66404 Furniture and Fixtures 4,000 NA
66000 Total Capital Outlay 6,200 6,200 5,600 NA
60000 Total Expenditures 771,160 $ 834,842 $ 834,842 $ 904,136 8.30%
Section III, Page 1-32
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Maintenance
Account 2009
Number Account Name Budget Justification
61121 PTS Wages 19,760 Custodial Specialist 20hrs/wkX$19.OOX52 19,760
Full Time 5,130
61151 Overtime Wages 7,410 PTS 2,280
61202 Ski Pass 1,158 2X$679 1,158
Construction, Maintenance and Permanent
62204 Materials 6,211 Permanent Materials, Replacement Parts 6,211
Plumbing and Electrical Supplies and
62205 Materials 2,761 Replacement Parts and Equipment 2,761
Electrical 1,902
62207 Electrical 5,621 Light Bulbs 3,719
62208 Mechanical - HVAC 2,761 Replacement Parts, Filters, Glycol 2,761
Building Automation Parts 1,654
Pump Replacement 2 x $1823.50 3,647
62209 Mechanical - Other 7,179 Boilers, Other Pumps 1,878
Paper Products 10,425
Aerosols 1,824
Chemicals 9,477
Hygiene 5,825
Refuges Supplies 1,750
PPE and Other Safety (Gloves, signs, etc.) 583
62803 Janitorial, Custodial and Cleaning Supplies 32,071 Janitorial Equipment 2,187
62805 Clothing and Uniforms 701 Clothing and Uniforms 701
62806 Safety Materials and Supplies 510 Supplies, Eye Protection, Gloves, PPE 510
62807 Consumable Tools/Small Equipment 1,531 Miscellaneous Tools or Small Equipment 1,531
Aquarium 516
Locker Parts 1,824
62899 Other Miscellaneous Operating Supplies 2,952 Other 612
62000 Total Commodities 62,298
63104 Engineering Services 1,334 Miscellaneous Consulting 1,334
63304 Computer Services and Support 2,547 Maintenance Software Tech Support 2,547
Alarms - Fire $950.74 X 4 3,803
Intrusion $500.25 X 4 2,001
Open/Close Reports 293
63306 Security Services 7,426 Miscellaneous Services 1,329
Section III, Page 1-33
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Maintenance
Account 2009
Number Account Name Budget Justification
HVAC Contract 10,000
Elevator 4,336
Building 2,334
Painting 6,670
Floor Coverings 2,668
Ceiling 1,668
63501 R&M - Building and Facilities 28,610 Fire Sprinkler 934
63507 R&M - Machinery and Equipment 5,603 Mechanical and Aquatics Equipment 5,603
Security Cameras 3,308
Initial Integration of System 1,654
Cardio Equipment 5,106
Weight Machines 1,021
63549 R&M - Other Specialized Equipment 11,648 Manuals and Other Miscellaneous 559
Shop Towel, Dust Mop Service, Uniform 921
63551 Laundry and Cleaning Services 1,188 Miscellaneous 267
Window Washing or snow removal 534
Carpet Cleaning 534
63599 Other Maintenance Services 2,669 Mat Service $133.42 x 12 1,601
63699 Other Miscellaneous Rentals 894 Maintenance Closedown Week 894
63000 Total Contract Services 61,919
HVAC Training 303
OSHA Compliance 546
Cardio Equip Maintenance 2 X $182 364
Facility Maintenance 577
Basic Supervisor 2 X $182 364
Computer 2 X $151.50 303
64101 Travel, Training and Conference 2,821 Van Training 6 X $60.67 364
64102 Dues, Licenses and Memberships 185 Membership, Dues 185
64103 Mileage Reimbursement 55 Personal Mileage Reimbursement 55
64202 Gas 88,000 7,333.33 X 12 88,000
64203 Electric 87,838 7,319.83 X 12 87,838
64204 Water and Sanitation 21,648 1,804.01 x 12 21,648
Section III, Page 1-34
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Maintenance
Account 2009
Number Account Name Budget Justification
Dumpster $840.50 X 4 3,362
Recycle $140 X 4 560
64205 Trash Collection and Recycling 4,160 Extra Pick for Brush $39.67 X 6 238
64402 Equipment Replacement Charges 78,951 Annual Equipment Rental Charges 78,951
64000 Total Other Operating Costs 283,658
66402 Computers and Peripherals 1,600 Desktop Replacement: Supervisor 1,600
66404 Furniture and Fixtures 4,000 Work Benches 4,000
66000 Total Capital Outlay 5,600
Section III, Page 1-35
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Youth Programs #521
Account
Number Account Description
Personnel:
61101 Regular Full-time Salaries
61121 PTS Wages
61151 Overtime Wages
61202 Ski Pass/Bonus
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
61401 FICA/Medicare
61501 Group Health and Life Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
61000 Total Personnel
Commodities:
62301 General Program Supplies
62802 Food and Beverages
62805 Clothing and Uniforms
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1 st Aid
62899 Other Miscellaneous Operating Supplies
62000 Total Commodities
Contract Services:
63103 Training Facilitators
63203 Printing and Reproduction Services
63000 Total Contract Services
Other Operating Costs:
64101 Travel and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64306 Permit and Licensing Fees
64399 Other Administrative Fees
64000 Total Other Operating Costs
60000 Total Expenditures
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget Percent
2007 2008 2008 2009 Change
32,792 $59,817 $59,817 $63,763 6.60%
69,859 62,533 62,533 68,389 9.36%
886 1,500 1,500 1,500 0.00%
1,105 875 875 579 33.83%
3,607 6,580 6,580 7,014 6.60%
2,672 2,345 2,345 2,621 11.77%
150 175 175 150 14.29%
18 30 30 30 0.00%
1,559 1,843 1,843 1,984 7.65%
10,594 15,244 15,244 15,260 0.10%
335 616 616 657 6.66%
130 240 240 284 18.33%
563 1,125 1,125 1,125 0.00%
1,006 1,073 1,073 971 9.51%
312 374 374 268 28.34%
125,588 154,370 154,370 164,595 6.62%
2,831 2,350 2,350 3,000 27.66%
2,948 3,500 3,500 3,500 0.00%
773 1,000 1,000 1,200 20.00%
50 500 500 500 0.00%
314 500 500 500 0.00%
557 400 400 400 0.00%
7,473 8,250 8,250 9,100
s
10.30%
279
256
300
350
300
350
300
350
0.00%
0.00%
535 650 650 650 0.00%
700 700 700 0.00%
125 125 125 125 0.00%
150 150 150 0.00%
35 80 80 100 25.00%
4,251 6,140 6,140 6,140 0.00%
4,411 7,195 7,195 7,215 0.28%
138,007 $170,465 $170,465 $181,560 6.51%
Section III, Page 1-36
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Youth Programs
Account 2009
Number Account Name Budget Justification
After School Group Lead 800 Hrs X $19.00 15,200
Day Camp Instructor 467 Hrs X $17.00 7,939
After School Counselor 1,200 Hrs. X $15.00 18,000
Tennis Instructor $5,080 X 75% 3,810
Program Instructors 1,200 Hrs X $15.00 18,000
61121 PTS Wages 68,389 Day Camp Group Leader 320 Hrs X $17.00 5,440
61151 Overtime 1,500 Day Camp Leaders 1,500
61202 Ski Pass 579 1 @ $579 579
School's Out 170
Little Wizards 170
Soccer 170
Day Camp 1,300
Music In Box 170
After School Program 850
62301 General Program Supplies 3,000 Volleyball, Tennis, Basketball 170
After School 700
Schools out 1,400
62802 Food and Beverages 3,500 Day Camp 1,400
62805 Clothing and Uniforms 1,200 Staff and New League Shirts 1,200
Promotional, Informational and Marketing
62808 Materials 500 Day Camp and New League Marketing 500
CDOT Physicals 400
62809 Medical Supplies and 1 st Aid 500 Day Camp 100
62899 Other Miscellaneous Operating Supplies 400 Day Camp 400
62000 Total Commodities 9,100
CPR Certifications 200
63103 Training Facilitators 300 Day Camp 100
63203 Printing and Reproduction Services 350 Day Camp and Afterschool Handbooks 350
63000 Total Contract Services 650
C P RA 400
64101 Travel and Conference 700 Camp Counselor Training Facilitators 300
64102 Dues, Licenses and Memberships 125 CPRA 125
64103 Mileage Reimbursement 150 Staff Mileage Reimbursement 150
Section III, Page 1-37
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Youth Programs
Account 2009
Number Account Name Budget Justification
64306 Permit and Licensing Fees 100 Daycamp 100
After School 500
Spring Break 400
Day Camp 2,500
64399 Other Administrative Fees 6,140 School's Out 2,740
64000 Total Other Operating Costs 7,215
Section III, Page 1-38
Town of Avon
Line Item Detail
Function: Recreation and Culture #500
Department: Recreation Department #510
Program: Cabin #522
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget Percent
Number Account Description 2007 2008 2008 2009 Change
Personnel:
61121 PTS Wages 30,247 41,350 41,350 39,763 3.84%
61122 PTS Bonuses 875 875 579 33.83%
61151 Overtime 44 250 250 250 0.00%
61202 Ski Pass 184 875 875 579 33.83%
61302 PTS Pension 1,136 1,583 1,583 1,522 3.85%
61401 FICA/Medicare 450 652 652 619 5.06%
61509 Worker's Compensation 295 363 363 292 19.56%
61510 Unemployment Insurance 90 130 130 82 36.92%
61000 Total Personnel 32,446 46,078 46,078 43,686 5.19%
Commodities:
62301 General Program Supplies 123 1,000 1,000 750 25.00%
62304 Merchandise for Resale 2,084 2,500 2,500 3,000 20.00%
62802 Food and Beverages 200 200 200 0.00%
62809 Medical Supplies and 1 st Aid 88 100 100 150 50.00%
62899 Other Miscellaneous Operating Supplies 6,381 1,200 1,200 2,200 83.33%
62000 Total Commodities 8,676 5,000 5,000 6,300 26.00%
Contract Services:
63599 Other Maintenance Services 900 900 1,000 11.11%
63000 Total Contract Services 900 900 1,000 11.11%
Other Operating Costs:
64402 Equipment Replacement 2,604 2,157 2,157 3,415 58.32%
64000 Total Other Operating Costs 2,604 2,157 2,157 3,415 58.32%
60000 Total Expenditures 43,726 $54,135 $54,135 $54,401 0.49%
Section III, Page 1-39
TOWN OF AVON
DETAILED BUDGET REQUESTS
2009
Department: Recreation
Program: Cabin
Account 2009
Number Account Name Budget Justification
61121 PTS Wages 39,763
Cabin Supervisor - 720 hrs X $15.00 10,800
Cabin Attendants - 2,790 hrs X $12.50 28,963
61122 PTS Bonuses 61,122 1 x $875 875
61151 Overtime 250 Cabin Attendants 250
61202 Ski Pass 875 1 x $875 875
Winter Cabin 250
62301 General Program Supplies 750 Summer Cabin 500
62304 Merchandise for Resale 3,000
Winter Cabin 1,000
Summer Cabin 2,000
62802 Food and Beverages 200 Meetings 200
62809 Medical Supplies and 1 st Aid 150 Medical Supplies and 1 st Aid 150
Ice Skate 1,600
Life Jackets 400
Birthday Parties 100
62899 Other Miscellaneous Operating Supplies 2,200 Summer Equipment 100
62000 Total Commodities 6,300
63599 Other Maintenance Services 1,000 Ice Skate Sharpening 1,000
63000 Total Contract Services 1,000
64402 Equipment Replacement 3,415 Annual Equipment Rental Charges 3,415
64000 Total Other Operating Costs 3,415
Section III, Page 1-40
Personnel Schedule
Full-time Employees
2004 2005 2006 2007 2008 2009
Department/Position Actual Actual Actual Actual Actual Proposed
General Government:
Town Manager 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Town Manager / HR Director 1.00 1.00 1.00
Director Administrative Services 1.00 1.00 1.00
HR Generalist 1.00 1.00 1.00 1.00 1.00 1.00
HR Asst./ Deputy Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Community Relations Officer 0.75 0.75
Municipal Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Total General Government 5.00 5.00 s-nn nn s 7s S 7r,
Finance Department
Asst. Town Manager/ Finance Director 1.00 1.00 1.00 1.00 1.00 1.00
Finance Officer 1.00 1.00 1.00 1.00 1.00 1.00
Budget Analyst 1.00
Payroll Specialist 1.00 1.00
Accounting Assistant 1-11 3.00 3.00 3.00 3.00 2.00 2.00
IT Administrator 1.00 1.00 1.00
Network Analyst 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00
Total Finance 6.00 6.00 6.00 7.00 7.00 8.00
Community Development
Asst. Town Manager/Corn Dev Director 1.00 1.00 1.00 1.00 1.00 1.00
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
Building Inspector 1.00 1.00 1.00 1.00 1.00 1.00
Building Permit Technician 0.50 0.50 1.00 0.75 0.75'
Planning Manager 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00
Planner 1-11 1.00 1.00 1.00 2.00 2.00 2.00
Planning Technician 1.00
GIS Programmer/ Analyst 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 0.50 0.50
Total Community Development 7.00 7.00 8.00 9.00 8.75 8.75
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 3.00 3.00
Administrative Services Supervisor 1.00 1.00 2.00 2.00 2.00 2.00
Administrative Assistant 1.00 1.00
Investigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00
Officer 11.00 11.00 12.00 13.00 13.00 13.00
Police Service Officer 1.00 1.00
Total Police Department 17.00 17.00 18.00 19.00 22.00 22.00
Section IV, Page 1
Personnel Schedule
Full-time Employees
2004 2005 2006 2007 2008 2009
Department/Position Actual Actual Actual Actual Actual Proposed
Public Works Department:
Administration
Director 0.50 0.40 0.40 0.40 0.40 0.40AdministrativeAssistantII0.50 0.50 0.50 0.50 0.50 0.50
1.00 0.90 0.90 0.90 0.90 0.90
Roads & Streets
Superintendent 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00MasterElectrician0.50 0.50
Maintenance Worker II 6.00 5.00 5.00 7.00 7.00 7.00
7.00 7.00 7.00 9.00 9.50 9.50
Facilities Maintenance
Superintendent 0.50 0.50 0.50 0.50
Maintenance Supervisor 1.00 1.00
Master Electrician 0.50 0.50
Maintenance Worker II 2.00 2.00 3.00 3.00 3.00 3.00
3.00 3.00 3.50 3.50 4.00 4.00
Parks
Superintendent 1.00 1.00 0.50 0.50 0.50 0.50
Maintenance Supervisor 3.00 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 4.00 4.00 5.00 5.00 7.00
7.00 7.00 6.50 7.50 7.50 9.50
Mall
Maintenance Worker II 1.00 1.00 1.00 1.00 1.00 1.00
Total Public Works 19.00 18.90 18.90 21.90 22.90 24.90
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Town Engineer 1.00
Senior Project Engineer 1.00 1.00
Engineer 1-III 1.00 2.00 2.00 1.00 1.00
Engineer Technician 1.00
Administrative Assistant II 1.00 1.00 1.00
Total Engineering 3.00 2.00 3.00 4.00 4.00 4.00
Transportation
Director 0.50 0.50 0.50 0.50 0.50 0.50
Administrative Assistant 1-II 0.50 1.00 1.00 1.00 0.50 0.50
Accounting Assistant 1-11 0.50
Transit Ops Super/Transit Mgr 1.00 1.00 1.00 1.00 1.00
Transit Operations Supervisor 1.00
Transit Foreman 1.00 1.00 1.00 1.00 1.00
Marketing Specialist 0.50 0.50 0.50 0.50
Maintenance Worker II 1.00 1.00 1.00 1.00
Bus Driver 5.00 6.00 8.00 8.00 11.00 6.00
Total Transportation 10.00 10.00 13.00 13.00 14.00 9.00
Section IV, Page 2
Personnel Schedule
Full-time Employees
2004 2005 2006 2007 2008 2009
Department/Position Actual Actual Actual Actual Actual Proposed
Fleet Maintenance
Director 0.10 0.10 0.10 0.10 0.10
Fleet Manager 1.00 1.00 1.00 1.00 1.00
Fleet Maintenance Supervisor 1.00
Accounting Assistant 1-11 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic Helper 1.00 1.00 1.00 1.00
Maintenance Worker II
Lead Mechanic 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic 1-11 7.00 7.00 7.00 8.00 8.00 8.00
Total Fleet Maintenance 10.00 10.10 11.10 12.10 12.10 12.10
Recreation Department
Director 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Superintendent 1.00 1.00
General Programs Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 0.25
Recreation Programs Supervisor 1.00 1.00
Special Events/Fitness Supervisor 1.00 1.00
Rec Coordinator/Adult Youth Coord 1.00 1.00 1.00 1.00 1.00 1.00
Aquatics/Fitness Supervisor 1.00 1.00 1.00 1.00
Aquatics Recreation Coordinator 1.00 1.00 1.00 1.00
Pool Coordinators 3.00 3.00 3.00 3.00 4.00 4.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Building Technician 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Tech Supervisor 1.00 1.00
Maintenance Technician 1-III 4.00 4.00 4.00 6.00 5.00 5.00
Front Desk Coordinator 2.00 2.00 2.00 1.00 1.00 1.00
Special Events Admin/Coordinator
Special Events Coordinator 1.00 1.00 1.00 1.00 0.75
Total Recreation 17.00 17.00 17.00 18.00 19.00 20.00
Total Full-time Employees 94.00 93.00 100.00 109.00 115.50 114.50
Section IV, Page 3
2009 Position Classifications
and Salary Ranges
Minimum Maximum
Position/Classification Salary Salary Status
Assistant Town Manager 89,456 130,392 Exempt
Community Development Director 84,456 125,391 Exempt
Director Administrative Services Exempt
Finance Director Exempt
Police Chief Exempt
Recreation Director Exempt
Town Engineer Exempt
Transportation & Public Works Director Exempt
Lieutenant 71,119 104,787 Exempt
Planning Manager 67,546 100,011 Exempt
Building Official 62,733 92,534 Exempt
IT Administrator 61,837 90,505 Exempt
Community Relations Officer 61,113 89,893 Non-Exempt
Fleet Manager 60,843 89,009 Exempt
Finance Officer 60,038 88,753 Exempt
Human Resources Generalist 59,833 88,100 Non-Exempt
Project Engineer 58,148 85,229 Exempt
Parks & Facilities Superintendent 56,737 82,888 Non-Exempt
Police Sergeant Non-Exempt
Road & Bridge Superintendent Non-Exempt
Transit Manager NE/E
Engineer II 52,232 76,020 Exempt
GIS Programmer/Planning Analyst Exempt
Recreation Superintendent Exempt
Budget Analyst 48,597 71,620 Non-Exempt
Building Inspector I - IV Non-Exempt
Master Electrician Non-Exempt
Planner II Exempt
Transit Foreman Non-Exempt
General Programs Supervisor 49,580 68,927 Exempt
Maintenance Supervisor - Rec.Exempt
Police Detective Non-Exempt
Police Officer Non-Exempt
Recreation Programs Supervisor Exempt
Special Events / Fitness Supervisor Exempt
Planner 1 44,943 64,026 Exempt
Section IV, Page 4
2009 Position Classifications
and Salary Ranges
Minimum Maximum
Position/Classification Salary Salary Status
Administrative Services Supervisor - Police 42,718 61,964 Non-Exempt
Help Desk Technician Non-Exempt
Lead Mechanic Non-Exempt
Maintenance Supervisor - PW Non-Exempt
Maintenance Technician Supervisor Rec Non-Exempt
Payroll Specialist Non-Exempt
Road & Bridge Supervisor Non-Exempt
Mechanic II 40,710 56,939 Non-Exempt
Aquatics Recreation Coordinator 37,737 53,949 Exempt
Human Resources Assistant/Deputy TC Non-Exempt
Municipal Court Clerk Non-Exempt
Recreation Coordinator Exempt
Accounting Assistant II 36,603 51,897 Non-Exempt
Code Enforcement Officer Non-Exempt
Police Service Officer Non-Exempt
Building Permit Technician 35,624 50,002 Non-Exempt
Building Technician - Rec.Non-Exempt
Mechanic I Non-Exempt
Administrative Assistant II 34,191 47,723 Non-Exempt
Bus Driver Non-Exempt
Maintenance Technician II - Rec Non-Exempt
Maintenance Worker II Non-Exempt
Operator I Non-Exempt
Mechanic's Helper 33,414 45,019 Non-Exempt
Front Desk Coordinator 28,339 39,363 Non-Exempt
Pool Coordinator Non-Exempt
Section IV, Page 5
2009 Part-time, Temporary, and Seasonal
Hourly Pay Rates
General
Administrative Assistant 15.00 - 18.00
Building Permit Technician 17.00 - 23.00
Maintenance Worker 14/15/16/17 yrs. old 10.00 - 11.00
Maintenance Worker - PW 16.00 - 19.00
Maintenance Worker - Bus Washer 16.00 - 19.00
Maintenance Worker - Rec 17.00 - 20.00
Special Events Maintenance Worker 20.00
Court Translator 130.00/pay period
Police:
Extra Duty Police Officer 47.00
Extra Duty Supervisor 57.00
LEAF Grant or CDOT Grant 50.00
Recreation Employees:
Cabin Attendant 11.50 - 13.00
Childcare Attendant
Fitness Attendant
Front Desk Attendant
Lifeguard
After School Counselor 13.25 - 15.00
Cabin Supervisor
Program Instructors: day camp, swim
diving, gymnastics, munch bunch,
soccer
Swim Coach
After School Group Leader 17.00 - 20.00
Building Technician
Custodian Specialist
Day Camp Group Leader
Front Desk Specialist
Lead Lifeguard
Master Swim Coach
Sports Program Supervisor/Referee
Aerobic & Skating Instructors 23.00
Overnight Trip Counselor $109.00/24-hour shift
Boot Camp Instructor 75% of
Dance Instructor Registration
Martial Arts Instructor Fees
Men's Fitness
Personal Trainer
Program Instructor
Seminar Instructor
Swim Coach
Tennis Instructor
Transit Employees: 2008-2009 Season Ranges
Bus Driver 16.00, 17.00, 18.00
Lead Driver 19.00
Section IV, Page 6
Town of Avon
Chart of Accounts
Organization Codes
Fund Function
Code Code
Department
Code
Program/
Activity
Code Fund/Function/Department/Program
10 General Fund
100 General Government
110 Legislative
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
114 Public Relations
115 Town Clerk
120 Judicial
121 Municipal Court
130 Executive
131 Town Manager
132 Human Resources
133 Community Relations
140 Finance and Administration
140 Finance Department
141 Finance
143 Information Systems
149 Nondepartmental
200 Community Development
210 Community Development Department
211 Administration
212 Planning
213 Building Inspection
300 Public Safety
310 Police Department
311 Administration
312 Patrol
313 Investigation
400 Public Works
410 Public Works Department
411 Administration
412 Engineering
413 Roads and Streets
414 Facilities Maintenance
415 Parks
500 Recreation and Culture
510 Recreation Department
513 Special Events
514 Administration
515 Adult Programs
516 Aquatics
517 Child Care
518 Fitness
519 Front Desk
Section IV, Page 7
Town of Avon
Chart of Accounts
Organization Codes
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
Recreation Department (continued)
520 Maintenance
521 Youth Programs
522 Cabin
21 Mall Maintenance Fund
400 Public Works
410 Public Works Department
417 Main Street Maintenance
22 Avon Urban Renewal Fund
100 General Government
140 Finance Department
148 Avon Urban Renewal Authority
810 URA Improvement Projects
930 2008 TIF Bonds
23 Community Enhancement Fund
400 Public Works
410 Public Works Department
416 Community Enhancement Fund
24 Water Fund
400 Public Works
420 Utilities
424 Water Utilities
25 Affordable Housing Fund
100 General Government
190 Housing
193 Affordable Housing Program
26 Facilities Reserve
400 Public Works
440 Facilities Maintenance
31 Bond Redemption Fund
910 Debt Service
911 Bond Redemption
916 1996 G.O. Refunding Bonds
917 1997 G.O. Bonds
919 1999 Sales Tax Revenue Refunding Bonc
922 2004 G.O. Refunding Bonds
923 1998 COPs (Maintenance Facility)
33 Avon Metropolitan District Fund
910 Debt Service
913 2001 G.O. Refunding Bonds
41 Capital Projects Fund
800 Capital Improvements
800 Capital Improvement Projects
Section IV, Page 8
Town of Avon
Chart of Accounts
Organization Codes
Program/
Fund Function Department Activity
Code Code Code Code
52
400
430
431
432
433
61
400
430
434
435
63
810
811
812
813
814
600 610 610
Fund/Function/Department/Program
Transit Enterprise Fund
Public Works
Transportation
Administration
Operations
Marketing
Fleet Maintenance Enterprise Fund
Public Works
Transportation
Fleet Maintenance Operations
Washbay
Equipment Replacement Internal Service Fund
Equipment Replacement
Fleet & Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Machinery and Equipment
Other Uses and Contingency
Section IV, Page 9
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
61000 Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61111 FT Bonuses
61121 PTS Wages
61122 PTS Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
62000 Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
Section IV, Page 10
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing and Electrical Supplies and Materials
62206 Landscaping and Plant Materials
62207 Electrical
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Gifts and Awards
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1 st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Section IV, Page 11
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
63000 Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Police Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 AudioNisual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Section IV, Page 12
Town of Avon
Chart of Accounts
Object Codes
Major
Account
Code
64000
Sub
Account
Code Account Title/Line Item Description
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699 Other Miscellaneous Rentals
Other Purchased and Contracted Services
63999 Other Purchased and Contracted Services
Other Operating Costs
Employee Development and Training
64101 Travel and Conference
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Section IV, Page 13
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
65000 Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
66000 Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 Audio/Visual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Section IV, Page 14
Town of Avon
Chart of Accounts
Object Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66705 Streets & Roads
66706 Bike Paths
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66901 Construction in Progress
67000 Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
68000 Contingency
68101 Contingency
69000 Other Uses
69101 Operating Transfers-Out
69105 Bond Escrow Agent Expense
Section IV, Page 15
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 Federal Transit Authority
53105 School Resource Officer Grant
53199 Other Federal Grants
State Grants
53201 CDOT
53202 CO Assn. Chiefs of Police
53203 Wildland Study Grant
53204 LEAF Grant
53299 Other State Grants
Section IV, Page 16
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Govern ment/Other Agency
53401 Local Intergovernmental Participation
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 Portable Breath Test Fee
54399 Miscellaneous Police Dept Fees (DUI Reimbursements)
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Transportation
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 VA Shop Maintenance Revenue
54506 Village at Avon
Section IV, Page 17
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Special Events
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
Section IV, Page 18
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
55000 Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
56000 Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
57000 Investment Earnings
57101 Interest Earnings
58000 Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58997 Gain/Loss on Disposal of Fixed Assets
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
Section IV, Page 19
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
Revenue Clearing Accounts
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Section IV, Page 20
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
CIP Capital Improvement Projects
10000 Facilities
11000 General Government Facilities
11001 Municipal Building Improvements
11002 Sherwood Meadows
11003 Information Center/1-70
11004 Information Kiosks - Town Center
11005 Municipal Government Space Needs Analysis
11006 Council Chambers AudioNideo Upgrade
11007 Municipal Building Roof
11008 Municipal Building Expansion (Modular Addition)
12000 Public Safety Facilities
12001 Fire Station Expansion/Remodel
13000 Public Works Facilities
13001 Swift Gulch Facility
13002 Pump House and Picnic Shelter
13003 Park Equipment Storage
13004 Nottingham Lake Pump Station Expansion
13005 Lot 5, Filing 1 Traer Creek
13006 Design - Facilities Improvement Program
13007 Construction Design Phase 1
14000 Transportation Facilities
14001 Transportation Center
14002 Bus Storage Facility
14003 Bus Stop Improvements
15000 Cultural and Recreational Facilities
15001 Recreation Center Improvements
15002 Temporary Storage / Office Space
15003 Design - Phase II Expansion
19000 Other Facilities
20000 Land and Land Improvements
21000 Parks
21001 Pocket Parks
21002 Garton Property
21003 Land Trade Contribution
21004 Tract J Bridge Removal
21005 Wildridge Park Improvements and Playground
21006 Wildridge Pocket Park - Block 3
21007 1-70 Entrance Sign Removal
21008 Wildridge Parks Program
21009 Forest Service Land Acquisition
21010 Nottingham Park Improvements
Section 1V, Page 21
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
30000 Roads and Streets
31000 Streetscape
31001 Streetscape Planning
31002 W. Beaver Creek Blvd.
31003 Wildridge Entry Sign
31004 Nottingham Rd. Imp., 1-70 to Buck Creek
31005 Nottingham Rd. Imp., Buck Creek to end
31006 Eaglebend Drive
31007 Eaglebend Entry Sign
31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004)
31009 Nottingham Rd. Imp., Buck Creek to Metcalf
31010 Lighting Study and Conversion
31011 1-70 Noise Reduction Project
32000 Street Improvements
32002 W. Beaver Creek Railroad Crossing
32003 Chapel Square Reimbursement
32004 E. Beaver Creek Blvd. Improvements
32005 Buffalo Ridge Commitments
32006
32007
Swift Gulch Road Relocation
T C t W t/M il Iowneneresa mplementation
32008 E. Beaver Creek Blvd. Improvements
32009 Railroad Crossings to Confluence
32010 Lake Street Re-alignment Design
32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements
33000 Annual Street Maintenance
33002 2002 Paving
33003 2003 Paving
33004 2004 Paving
33005 2005 Paving
33006 2006 Paving
33007 2007 Paving
33008 2008 Paving
33009 2009 Paving
34000 Multi-Modal/Althernative Mobility
34001 Sidewalks
34002 Access and Circulation Network Analysis
34003 Pedestrian Crosswalk Improvements
34004 Eagle River Bikepath
34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006 Nottingham Road / 1-70 Bike Path
34007 2006 Wildridge Traffic Calming & Pedestrian Circulation
34008 2007 Wildridge Loop Pedestrian Improvements
34009 Swift Gulch Road Bikepath Extension to Village
34010 Swift Gulch Road Bikepath
34011 Wildridge Emergency Access
34012 W. Avon Trails and Access Enhancement
34013 Wildridge Trails Program
Section IV, Page 22
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
35000 Roundabouts
35001 Landscaping
35002 Roundabout No. 4 Conversion
36000 Public Art
36001 Public Art Work
39000
40000 Utilities
41000 Snowmelt
41001 Waste Heat Recovery System
41002 Waste Heat Recovery System Design
50000 Recreation
51000 Fields and Courts
51001 Nottingham Park Basketball Court
51002 Eagle River Enhancement Project
51003 Eagle River Recreation Access Expansion
60000 Stormwater and Drainage
61000 Stormwater and Drainage
61001 Buck Creek / 1-70 to Eagle River
61002 Metcalf Rd. Drainage / 1-70 to Eagle River
61003 Metcalf Rd. Drainage / 1-70 to Nottingham Rd.
61004 Nottingham-Puder Ditch Restoration
61005 W. Beaver Creek Blvd. / 1-70 to Railroad
61006 Metcalf Road Drainage
61007 Drainage Master Plan
61008 Nottingham Puder Ditch Emergency Repairs
61009 Nottingham Lake Spillway Replacement
65000 Development Services
65001 Village at Avon, Filing 1
65002 Village at Avon, Filing 2
65003 McGrady Acres
65004 Buffalo Ridge Block Grant
70000 Strategic Planning
71000 Development Analysis and Review
74 nn_.. _Ol...l.......Ln /:11...._ _L A.._..
71002 Downtown Master Plan
71003 Lot C
71004 Confluence/Westin Riverfront Resort
71005 The Gates
71006 Sheraton Mountain Vista
71007 East Avon Redevelopment Master Plan
71008 Cottonwood
71009 Folsom Property
71010 Orion Development
71011 Vail Resorts Annexation
Section IV, Page 23
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub- Project
Type Category Category Code Project Title/Line Item Description
79000 Planning and Consulting
79001 General Planning and Consulting
79002 Comprehensive Plan
79004 2004 General Planning and Consulting
79005 2005 General Planning and Consulting
79006 2006 General Planning and Consulting
79007 2007 General Planning and Consulting
79008 2008 General Planning and Consulting
79009 2009 General Planning and Consulting
79101 Nottingham Park Master Plan
79102 Pedestrian Circulation Plan
79103 Retail Analysis
79104 Housing Needs Assessment Project
79105 Public Works Master Plan
79106 Comprehensive Transportation Plan
79107 Unified Land Use Code Revision
80000 Communications
81001 800MHz Radio System
81002 Media Improvement Project
81003 Records Management
90000 Other
91000 Other
91001 Fireplace Conversions
92000 Developer Rebates
92001 Sheraton Mountain Vista
92002 Westin Riverfront Resort
93000 Historical Preservation
93005 Historical Preservation
93006 Historical Analysis Study
93007 Historical Preservation
93008 2008 Historical Preservation
93009 2009 Historical Preservation
94000 Water Rights Acquisition
94005 Water Rights Acquisition
94006 RICD Water Rights Acquisition
95000 Capital Contributions
95001 East West Partners
Inactive Projects
Section IV, Page 24
TOWN OF AVON, COLORADO
RESOLUTION NO. 08-43
SERIES OF 2008
A RESOLUTION TO ADOPT THE 2009 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY
OF JANUARY, 2009 AND ENDING ON THE LAST DAY OF DECEMBER, 2009
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a proposed budget to said governing body on October 7,
2008, for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated place.
A public hearing was held on October 28, 2008, and interested taxpayers were given the
opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance, as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows
for 2008:
2009
Proposed
Budget
General Fund
Beginning Fund Balance $ 6,602,749
Revenues and Other Sources 16,353,816
Expenditures and Other Uses 16,496,820
Ending Fund Balance 6.459.745
Main Street Maintenance Fund
Beginning Fund Balance $ 1,558
Revenues and Other Sources 65,000
Expenditures and Other Uses 62,139
Ending Fund Balance $ 4.419
Section IV, Page 25
2009
Proposed
Budizet
Community Enhancement Fund
Beginning Fund Balance 334,417
Revenues and Other Sources 60,000
Expenditures and Other Uses 0
Ending Fund Balance 394,417
Water Fund
Beginning Fund Balance S 2,337,589
Revenues and Other Sources 174,000
Expenditures and Other Uses 903,032
Ending Fund Balance 1,608,557
Affordable Housine Fund
Beginning Fund Balance $ 751,000
Revenues and Other Sources 0
Expenditures and Other Uses _ 6,700
Ending Fund Balance $ 744,300
Facilities Reserve Fund
Beginning Fund Balance $ 473,834
Revenues and Other Sources 72,917
Expenditures and Other Uses _
Ending Fund Balance $ 546,751
Debt Service Fund
Beginning Fund Balance $ 657,106
Revenues and Other Sources 1,164,036
Expenditures and Other Uses 1,164,036
Ending Fund Balance $ 657,106
Avon Metropolitan District Fund
Beginning Fund Balance $ 56,969
Revenues and Other Sources 489,558
Expenditures and Other Uses 489,558
Ending Fund Balance $ 56,969
Section IV, Page 26
2009
Proposed
Budizet
Transit Enterprise Fund
Beginning Fund Balance $ 397,771
Revenues and Other Sources 1,599,900
Expenditures and Other Uses _ 1,598,940
Ending Fund Balance $ 398.731
Fleet Maintenance Enterprise Fund
Beginning Fund Balance $ 495,326
Revenues and Other Sources 2,588,129
Expenditures and Other Uses 2,582,465
Ending Fund Balance $ 500,990
Equipment Replacement Internal Service Fund
Beginning Fund Balance $ 1,685,525
Revenues and Other Sources 804,418
Expenditures and Other Uses 723,370
Ending Fund Balance 1.766.573
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayor and made part of the public record of the Town.
ADOPTED this 11th day of November, 2008.
SOWN op
T AVON, CO DO
Ronald C. Wolfe, Mayor
ATT ??
c
Pa Mc nn
To C1 CJ
Section IV, Page 27
TOWN OF AVON, COLORADO
RESOLUTION NO. 08-44
SERIES OF 2008
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG
RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR
2009 CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE
CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2009
AND ENDING ON THE LAST DAY OF DECEMBER, 2009
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a long-range capital program to said governing body for
its consideration; and
WHEREAS, the Town Council of the Town of Avon has also appointed the Town
Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated place.
A public hearing was held on October 28, 2008, and interested taxpayers were given the
opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council
is hereby accepted as an official Town document and planning tool, and that the
information contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects
Fund are as follows for 2009:
Section IV, Page 28
2009
Proposed
Budget
Capital Proiects Fund
Beginning Fund Balance 5,134,017
Revenues and Other Sources 5,943,017
Expenditures and Other Uses 6,825,964
Ending Fund Balance $ 4,251,070
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the
year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 11 `h day of November, 2008.
VON,
ATTEST:
St
G
Pattc e o n Clerk
Section IV, Page 29
Ronald C. Wolfe, Mayor
TOWN OF AVON, COLORAOD
RESOLUTION NO. 08-04
SERIES OF 2008
BEFORE THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY
STATE OF COLORADO
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE AVON URBAN
RENEWAL AUTHORITY FOR THE CALENDAR YEAR BEGINNING ON THE
FIRST DAY OF JANUARY, 2009, AND ENDING ON THE LAST DAY OF
DECEMBER, 2009.
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority
has directed the Authority's Executive Director/Secretary to prepare and submit a
proposed budget for its consideration; and
WHEREAS, Larry Brooks, Executive Director/Secretary, has submitted a
proposed budget to said governing body on October 7, 2008; and
WHEREAS, upon due and proper notice, published or posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated place,
a public hearing was held on October 28, 2008 and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance, as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COMMISSIONERS OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for each fund are as follows
for 2009:
2009
Proposed
Budget
General Fund
Beginning Fund Balance 7,862
Revenues and Other Sources 45,000
Expenditures and Other Uses 46,600
Ending Fund Balance $ 6,262
Section IV, Page 30
2009
Proposed
Budaet
Debt Service Fund
Beginning Fund Balance 4,212,193
Revenues and Other Sources 681,757
Expenditures and Other Uses 1,145,577
Ending Fund Balance $ 3,748,373
Capital Proiects Fund
Beginning Fund Balance $ 14,751,729
Revenues and Other Sources 1,198,271
Expenditures and Other Uses 15,950,000
Ending Fund Balance $ 0
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Avon Urban Renewal
Authority for the year stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Chairman and made part of the public record of the Authority.
ADOPTED this 11 `' day of November, 2008.
OF A?oti
ElS A 1j:A L:
ATIEST.?
P tty M Kenny
Alwtho6fy Clerk
AVON U AN ENEWAL A HORITY
Ronald C. Wolfe, Chairman
Section IV, Page 31
TOWN OF AVON, COLORAOD
RESOLUTION NO. 08-45
SERIES OF 2008
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2008, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN
OF AVON, COLORADO, FOR THE 2009 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 11, 2008; and
WHEREAS, the amount of money necessary to balance the budget for general
operating purposes from property tax revenue is $2,025,286; and
WHEREAS, the amount of money to balance the budget for bonds and interest is
550,869; and
WHEREAS, the 2008 net total assessed valuation for the Town of Avon, as
certified by the County Assessor is $226,137,320.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the
Town of Avon during the 2009 budget year there is levied a tax of 8.956 mills upon each
dollar of the net total assessed valuation of all taxable property within the Town of Avon
for the year 2008.
Section 2. That for the purpose of meeting all bonds and interest of the Town of
Avon during the 2009 budget year there is levied a tax of 2.436 mills upon each dollar of
the net total assessed valuation of all taxable property within the Town of Avon for the
year 2008.
Section 3. That the Mayor is hereby authorized and directed to immediately
certify to the County Commissioners of Eagle County, Colorado, the mill levies for the
Town of Avon as hereinabove determined and set.
Section IV, Page 32
ADOPTED this 11th day of November, 2008.
pNaFA?oN
ZTOAVON,
COLORADO
SEA
Ronald C. Wolfe
OLARa?? Mayor
ATTEST:
pzz'-O-'?-Ur
Patt cI enny
To Cler ,!?l
Section IV, Page 33
County Tax Entity Code DOLA LGID/SID /
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado.
On behalf of the Town of Avon
taxing entity)
the Town Council
governing body)
of the Town of Avon
local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS 236,410,840
assessed valuation of.GROSS assessed valuation, Line 2 of the Certification of Valuation Form DLG 57 )
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) AreaF the tax levies must be 226,144,240
calculated using the NET AV. The taxing entity's total NET assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 1210912008 for budget/fiscal year 2009
not later than Dec. 15) (mm/dd/yyyy)YYYY)
PURPOSE (see end notes for definitions and examples)LEVY REVENUE'
General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations'
5. Capital Expenditures`
6. Refunds/Abatementsm
7. Othe11't (specify):
8.956 mills 2,025,348
mills
8.956 mills 2,025,348
2.436 mills 550,887
mills
mills
mills
mills
mills
TOTAT rSum of General Operating
1? L Subtotal and Lines 3 to 7
Contact pers0
print) /Ycott C.
Signed:
Daytime'
phone: ( 970) 748-4055
Title: Mayor
Include one copy ofthis tax entity's completedform whenfiling the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division ofLocal Gbvernment (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's rnal certification of valuation).
Form DLG 70 (rev 7/08) Section IV, Page 34
TOWN O AVON, COLORADO
RESOLUTION NO. 08-46
SERIES OF 2008
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2008, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE AVON
METROPOLITAN DISTRICT, AVON, COLORADO, FOR THE 2009 BUDGET
YEAR
WHEREAS, an Agreement for Dissolution of the Avon Metropolitan District was
executed and a petition filed by the District with the District Court of Eagle County and
the District was effectively dissolved on May 31, 1998; and
WHEREAS, pursuant to the Agreement, the District shall continue in existence as
a political subdivision of the State for the sole purpose of securing payment in full of the
principal and interest of existing indebtedness; and
WHEREAS, pursuant to the Agreement, the Town Council was appointed as the
District Board of Directors and shall set mill levies as necessary in order to pay in full the
costs of annual payments on the outstanding indebtedness; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget of the Town of Avon including the Avon Metropolitan District Debt Service Fund
in accordance with the Local Government Budget Law on November 11, 2008; and
WHEREAS, the amount of money to balance the Avon Metropolitan District
Fund budget for bonds and interest is $449,503; and
WHEREAS, the 2008 net total assessed valuation for the Avon Metropolitan
District as certified by the County Assessor is $182,814,257.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all bonds and interest of the Avon
Metropolitan District during the 2009 budget year there is levied a tax of 2.705 mills
upon each dollar of the net total assessed valuation of all taxable property within the
Avon Metropolitan District for the year 2008.
Section 2. That the Mayor acting as Board President is hereby authorized and
directed to immediately certify to the County Commissioners of Eagle County, Colorado,
the mill levies for the Avon Metropolitan District as hereinabove determined and set.
Section IV, Page 35
ADOPTED this 11`h day of November, 2008.
TOWN OF AVON, COLORADO
Zg (::?-
Ronald C. Wolfe
Mayor
ATTEST:
ciw C L-r
Pattc envy
To JCIk
Section IV, Page 36
County Tax Entity Code DOLA LGID/SID /
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado
On behalf of the Avon Metropolitan District
taxing entity)
the Town Council
governing body)
of the Town of Avon
local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS 190,881,130
assessed valuation of GROSS assessed valuation, Line 2 ofthe Certification of Valuation Form DLG 575-
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area" the tax levies must be 182,820,000
calculated using the NET AV. The taxing entity's total NET assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of
Submitted: 1210912008 for budget/fiscal year 2009
not later than Dec. 15) (mr)/dd/yyyy)YYYY)
PURPOSE (see end notes for definitions and examples)LE l
3 REVENUE'
General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations'
5. Capital ExpendituresL
6. Refunds/Abatementsm
7. Other' (specify):
mills $
mills $ < >
mills $
2.705 mills $ 494,528
shills $
shills $
mills $
mills $
mills $
TOTAL • Sum of Gcaeraf Operating
Subtotal and Lines 3 to 7 l
Contact person:
print) C.
Signed:
Include one copy ofthis tax entity's completedform wh
Division ofLocal Government (MG), Room 521, 1313
Daytime
phone: (970) 748-4055
Title: Mavor
he local government's budget by January 31st, per 29-1-113 C.R.S, with the
Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.2 Levies must be rounded to twee decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's tnal certification of valuation).
Form DLG 70 (rev 7/09) Section IV, Page 37
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
Water System
Avon Metropolitan District G. O. Refunding Bonds, Series 2001
February 1, 2001
4.00% - 4.20%
November 1, 2010
2.705
494,528
CONTRACTS':
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Form DLG 70 (rev 7108)
Section IV, Page 38
TOWN OF AVON, COLORADO
RESOLUTION NO. 08-47
SERIES OF 2008
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE TOWN
OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE YEAR 2008,
TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2009 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex-officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 11, 2008; and
WHEREAS, the estimated cost of providing transportation and recreation services
to and within the District is $40,000; and
WHEREAS, the 2008 net total assessed valuation for the property included in the
District as certified by the County Assessor is $4,257,130.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section IV, Page 39
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2009 budget year there is levied a tax of 9.396 mills
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2008.
Section 2. That the Mayor is hereby authorized and directed to immediately
certify to the County Commissioners of Eagle County, Colorado, the mill levies for the
Town of Avon Local Improvement District No. 1 as hereinabove determined and set.
ADOPTED this 11 tt, day of November, 2008.
pW N 0?-
o?
ATT?`??RADO
c
P4tty M Kenny
T erk
TOWN OF AVON, COLORADO
Ronald C. Wolfe
Mayor
Section IV, Page 40
County Tax Entity Code DOLA LG1D/SID t
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado
On behalf of the Avon General Improvement District No.1
taxing entity)
the Town Council
governing body)11
of the Town of Avon
local government)
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 4,257,130
assessed valuation of (GROSS assessed valuation. Line 2 of the Certification of Valuation Form DLG 57
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) AreaF the tax levies must be $
calculated using the NET AV. The taxing entity's total (NE assessed valuation. Line 4 of the Certification of Valuation Form DLG 57)property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of
Submitted: 1210912008 for budget/fiscal year 2009notlaterthanDec. 15) (mnVdi-Y ) (YYYY)
PURPOSE (see end notes for definitions and examples) LEVY' REVENUE2
1. General Operating ExpensesH 9.396 mills 40,000
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'mills
SUBTOTAL FOR GENERAL OPERATING:9.396 mills 40,000
3. General Obligation Bonds and Interest)trills
4. Contractual Obligations"mills
5. Capital Expenditures`'mills
6. Refunds/Abatementsm mills
7. Other" (specify):mills
mills
TOTAL: ! SubtotalandLime oi ]9.396 it's 40,000
Cotact person:Daytime
ntco . Writ phone: ( 970)748-4055
2 Title: Mayor
Include one copy ofthis tax entity's completedform whenfiling the local government's budget by January 31st, per 29-1-113 C.R.S., with theDivisionofLocalGovernment (MG), Room 521, 1313 Sherman ,Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156
1 If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate formforeachcountyandcertifythesameleviesuniformlytoeachcountyperArticleX, Section 3 of the Colorado Constitution.3 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 ofFormDLG57ontheCountyAssessor's real certification of valuation).
Form DLG 70 (rev 7/08) Section IV, Page 41
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page 42