TC Packet 11-17-2020_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, November 17, 2020
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
!! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA
Public comments are limited to three (3) minutes. The speaker may request an additional one (1)
minute, which may be approved by a majority of Council.
5. BUSINESS ITEMS
5.1. Public Hearing: Proposed 2021 Budget (Town Manager Eric Heil) (60 Minutes) 5:20
5.2. Resolution 20-25, A Resolution Approving a Deed Restriction agreement for up to nine (9)
Community Housing units at 77 Metcalf Road (Planning Director Matt Pielsticker and Town
Attorney Paul Wisor) (45 Minutes) 6:20
6. MINUTES
6.1. Approval of November 10, 2020 Council Meeting Minutes (Town Clerk Brenda Torres) (5
Minutes) 7:05
7. WRITTEN REPORTS
7.1. Avon Police Department Semi-Annual Update (Police Chief Greg Daly)
7.2. ECO Transit Update (Mayor Pro Tem Amy Phillips)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 Minutes) 7:10
9. ADJOURN 7:25
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
Future Agenda Items December 8
Resolution 20-XX Community Development Fee Schedule Updates
Public Hearing: Resolution Adopting 2021 Budget
Swearing In New Council Members
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council FROM: Eric Heil, Town Manager
RE: 2021 Budget Presentation
DATE: November 13, 2020
SUMMARY: The Town of Avon 2021 Budget (“2021 Budget”) is presented to Council and public in a public
hearing format. This report highlights the budget format and preparation of the budget. The explanation and
overview of the 2021 Budget is stated in the Budget Message in accordance with the Avon Home Rule
Charter. The contents of the Budget message are not repeated in this report. Council is encouraged to read
the Budget Message as the most concise and direct explanation of the 2021 Budget.
FINANCIAL AND BUDGETARY POLICIES: The introductory language of the Financial and Budgetary
Policies have been revised and updated. I am recommending that the Financial and Budgetary Policies
should be reviewed and updated in full with the assistance of the Avon Finance Committee in 2021. A
redline-comparison showing changes to the Financial and Budgetary Policies is included with the budget
materials at the end.
BUDGET RETREAT FOLLOW-UP: Finance Director Scott Wright prepared a report with requested
information and additional financial analysis as directed by Council from the October 30, 2020 Budget
Retreat.
STRATEGIC PLAN: Council expressed interest in revising the Strategic Plan document into a long-range
vision document with strategies to achieve long term goals. A Strategic Plan is not included in the 2021
Budget. A list of Department Goals for 2021 will be presented for the first Council meeting in January.
PRESENTATION: A short presentation that tracks the Budget Message will be provided for the benefit of
the public at the Public Hearing on Tuesday.
PUBLIC HEARING AND ADOPTION: Another public hearing and adoption by resolution is scheduled for
December 8, 2020.
DIRECTION: Council direction is requested on any desired changes to the 2021 Budget or requests for
additional information or analysis.
Thank you, Eric
ATTACHMENTS:
Report from Finance Director Scott Wright
Town of Avon 2021 Budget
Redline-Comparison of Financial and Budgetary Policies
(970) 748-4055 swright@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Scott Wright, Asst Town Manager / Finance Director
RE: Budget Retreat Follow-up Items
DATE: November 17, 2020
Introduction and Action Before Council:
This report is a follow-up to Comments and questions from Council at the recent budget retreat held on
October 30. This is an information-only report - no action is required from Council at this time.
A budget hearing will be held on both November 17 and December 8 for the final amended 2020 budget
and the proposed 2021 budget. Final action on the budgets, as well as property tax levies, will be taken on
December 8.
Subsequent Budget Revisions:
The following items have been added to the 2020 or 2021 budgets subsequent to the retreat, as follows:
• Regional Trail Repair (2020 Parks) - $5,000;
• Police In-car Camera System (2021 Patrol) - $39,792
• Business Relief Grant (2020 Covid19) - $150,000
• El Puente Marketing (2021 Community Relations) - $24,000
• Police Firearms Simulator (2021 CIP) - $42,000
• West Avon Preserve Trail Imp. (2021 CIP) - $57,000
• Operating Transfer from Community Enhancement Fund to CIP
for 50% of West Avon Preserve Trail Improvements - $28,500
Sales Tax Projections
I have taken a more granular approach to analyzing the 2020 sales tax collections at the industry segment
level. My analysis follows:
• In 2019 the top 5 segments totaled 74.57% of total sales taxes collected. These segments are:
o Grocery, Specialty and Health – 23.32%; Up 3.74% YTD
o Accommodations – 16.91%; Down 23.66% YTD
o Restaurants and Bars – 16.34%; Down 19.63% YTD
o Home and Garden – 9.70%; Up 17.62% YTD
o Sporting Goods Retail/Rental – 8.30%; Down 0.21% YTD
• In 2020, these same 5 segments total 75.97% of total sales tax collected.
• YTD through August, these 5 segments are down a total YOY of 7.68%. That figure includes 6
weeks of total shutdown. Total sales tax is down 4.59%. The current 2020 estimate is a reduction
of 5.46% from 2019. The current 2021 projection is a 5.90% reduction from 2019.
• Extrapolating using the current YTD percentage trend of all the segments and using 90% for
December except for Accommodations and Restaurant/Bars, I arrive at an estimated 2020 revenue
of $8,654,326 which is actually $57,400 higher than what is projected for 2021.
Page 2 of 3
• Using all segments actual collections through August and then extrapolating September –
November as flat, and then for December use the same YoY percentage change as in April, 2020 I
end up with $8,534,219, which is $62,707 lower that what was presented to Council.
Based on these outcomes, I have not revised the sales tax revenue estimates for 2020 or 2021. I believe
the Town has a diversified sales tax base and industry segments that complement each other. I believe we
are being conservative in our estimates.
Accommodation Taxes
I have increased the projected decrease for accommodation taxes to 30% from 2019 levels for both 2020
and 2021. Currently, accommodation taxes through August are down 23.66% for the year.
Annual Debt Service Savings
The debt service savings for 2021 compared to the prior debt service related to earlier debt refinancing are
$119,973 for the Series 2020 Refunding COPs, and $98,987.90 for the Series 2020 Tax Increment
Revenue Refunding Loan.
Avon URA Projects in Capital Projects Long-range Plan
Included in the Capital Projects Fund Long-range Plan are annual transfers-out from the Avon URA to the
Capital Projects Fund. These transfers represent excess cash flow in the Avon URA over and above
annual TIF revenues necessary to cover debt service. The transfers began with $375,000 in 2019 and are
estimated to be $700,000 in 2020 and each of the next 5 years thereafter, totaling $4,575,000.
These funds must be spent on projects within the Town Center West Urban Renewal Plan Area which is
bordered by Avon Road to the east, Beaver Creek Blvd. to the north and west, and the Eagle River on the
south, and includes the Avon Mall, Municipal campus and Nottingham Park. Projects currently identified in
the Capital Projects Fund Long Range Plan are as follows:
• Nottingham Beach Restrooms - $500,000
• Benchmark on-street parking - $600,000
• Schematic Design/Final Design - W. Main St. - $225,000
• W. Main St. Mall Improvements - $1,500,000
Employee Share of Health Insurance
Attached to this report is an estimate of the health insurance costs proposed for 2021 based on preliminary
renewal information.
Equipment Replacement Fund (CERF)
The Town currently has 6 pieces of heavy equipment in its fleet that have been leased-purchased in
previous years. Only the 2018 plow truck is currently still under lease.
• 2007 John Deere Loader - $167,886
• 2011 Peterbilt Plow Truck - $188,309
Page 3 of 3
• 2012 Johnston Street Sweeper - $227,004
• 2013 John Deere Loader - $160,108
• 2014 Snowplow / Dump Truck - $168,986
• 2018 Kenworth Diesel Plow Truck - $275,615
There have been three main reasons in the past for lease purchasing heavy equipment:
• When initially purchased, fleet vehicles and other assets are paid for out of departmental budgets.
It would be a large capital burden for the General Fund to have to purchase the above heavy
equipment items outright and then also lease them back to the Public Works department in order to
accumulate enough cash over approximately 10 years in order to purchase them outright again.
• Relatively inexpensive financing available
• The concept of social equity. In this case through an annual debt service payment a citizen
through the payment of his or her taxes bears only the annual cost allocation of the use of the
asset rather than the full cost of the asset.
I will be happy to discuss any of these items during the public hearing. Thank you.
Scott
ATTACHMENT: A. Medical / Dental Monthly Contributions
Town of Avon
Medical / Dental Monthly Contributions
FY 2021
Estimated EE Paid %
Number of Total Employee Town of Total
Plan Employees Charge Contribution Contribution Rate
Medical/Rx
Employee 27 1,004.25$ 75.32$ 931.58$ 7.50%
Employee + 1 27 2,045.14 153.39 1,954.48 7.50%
Employee + Family 42 2,914.44 218.58 2,730.34 7.50%
Total Annual Amount 96 2,456,880.12 184,266.36 2,311,174.80 7.50%
Dental / Vision
Employee 27 68.80$ 8.26$ 60.54$ 12.01%
Employee + 1 27 134.61 16.16 118.45 12.01%
Employee + Family 42 233.31 28.00 205.31 12.00%
Total Annual Amount 96 183,493.08 22,024.08 161,469.00 12.00%
Budget Message – Town of Avon 2021 Budget
TOWN OF AVON
2021 ANNUAL BUDGET
BU D G ET M ES S A GE
November 13, 2020
Mayor, Town Council and Avon Residents:
This Budget Message is submitted in accordance with Chapter XII – Finance and Budget of
the Avon Home Rule Charter. The Budget Message highlights significant factors influencing
the Avon economy and revenues for 2021, significant changes from the 2020 Budget, changes in
the Financial Polices, and the overall financial status of the Avon Town Government.
CORONAVIRUS PANDEMIC: First and foremost, 2020 was dominated by the onset of the
coronavirus pandemic (“Pandemic”) and implementation of numerous public health orders. The
Town of Avon, along with Eagle County and the State of Colorado, declared an emergency due
to Pandemic conditions in March of 2020, which Emergency Declaration is still in effect through
2020 and expected to continue through most, if not all, of 2021. The coronavirus pandemic
resulted in public health orders to close many businesses in mid-March and then varying levels
of business restrictions through the remainder of 2020. The business closures and on-going
business disruption resulted in a reduction of sales tax and accommodations tax revenue for the
Town of Avon. The Pandemic also increased expenses for the Town of Avon including
additional cleaning, changes in operations to implement social distancing, acquisition of personal
protective equipment, and direct grants for community relief and business relief. The Pandemic
is the most significant influencer of the 2021 Budget such projections of revenues are speculative
and directly dependent upon public health orders and visitor confidence to travel to Avon,
significant increases in expenditures are planned for Town operations to comply with public
health orders and to provide a safe work environment, and the budgeted expenditures exceed
projected revenues in order to maintain a consistent level of municipal services in 2021.
LEVEL OF SERVICE: Council places a high priority on maintaining the existing level of
municipal services in 2021 for the purpose of community stability and support of the local
economy. All levels of service and staffing to support those levels of service remain the same as
2020 except as described in this Budget Message.
Transit: Avon is budgeting for substantial increases for Transit in order to provide a comparable
level of Skier Bus Service as last year with the severe limitations on capacity established by
Colorado Public Health and Environment and Colorado Department of Transportations. Recently
enacted public transit mandates by the State of Colorado limit capacity to 50% of existing seats,
which reduces our full seated and standing room capacity of each bus by 75%. Avon has
purchased two additional busses and is planning to roughly quadruple the number of busses we
are operating during peak morning and afternoon periods to connect to the Beaver Creek Ski
Budget Message – Town of Avon 2021 Budget
Resort. The Skier Bus Transit operation is an essential link in the winter economy for the
lodging, restaurant and retail businesses in Avon. Changes for 2021 include the addition of a
full-time Transit Supervisor position, additional bus drivers and additional hours of bus
operations.
Building Department: Despite the Pandemic, or due to the Pandemic, Avon is experiencing
significant large-scale construction and real estate activity. Avon is seeking to improve our
Building Inspection services with an increase from a part-time Building Permit Technician to a
full-time certified Building Permit Technician position.
Public Works: A master gardener position is added for 2021 in order to provide more dedicated
and focused attention to the Town’s streetscape plantings and park plantings. Avon has expanded
and upgraded its streetscapes over the last couple years, including the Beaver Creek Boulevard
improvements finished last year. In addition, Avon is constructing and installing significant
improvements throughout Nottingham Park over the next two years which will include expanded
areas of enhanced landscaping.
GENERAL FUND: Due to a decrease in projected revenues and maintenance of existing levels
of service the General Fund expenditures ($17,191,782) are budgeted to exceed the projected
revenues ($17,945,663) by $753,881. The General Fund beginning of year Fund Balance is
$8,257,310 and the end of the year Fund Balance is $7,503,429. The Town can afford these
expenses as a result of maintaining healthy fund balances and the Town’s Financial Policy that
requires setting aside Reserves in the amount of 27% of Operations and 3% for Emergencies.
Budget Policy Note: The use of fund balances and reserves to fill the shortfall in
revenues is inconsistent with the adopted Budget and Financial Policy Guideline that
budgeted expenses should not exceed projected revenues for a given calendar year.
Council has recognized that the Pandemic has created extreme emergency conditions
that warrant a deviation from this policy in 2021.
General Fund Revenues: Total tax revenues for 2021 are projected to decrease from
$18,347,468 in 2020 to $17,755,498, a decrease of $591,970. This decrease is primarily due to a
decrease in Sales Tax and Accommodations Tax. All other tax sources are projected to be stable
and similar to 2020 amounts. Charges for Services is projected to decrease from $1,726,980 to
$1,313,290, or a decrease of $413,690 for 2021, which is primarily due to public health order
capacity reductions for the Avon Recreation Center.
General Fund Expenditures: Avon has sought to decrease expenses where possible while
maintaining existing levels of service. Significant categories of expense reduction include a
Town wide Salary Freeze implemented in March, 2020 which is budgeted to carry through 2021,
elimination of a majority of travel, conference and in-person meeting expenses, and foregoing
equipment and supply purchases where possible. General Fund Expenditures have been reduced
from the Original 2020 Budget amount of $19,475,771 to $17,945,663, or a net reduction of
$1,530,108 for 2021 in an effort to minimize the use of fund balances and reserves for 2021.
General Fund Reserves: Reserves remain relatively stable in the 2021 Budget with a 3%
Emergency Reserve required by TABOR ($693,001); a 27% Minimum Operating Reserve per
Budget Message – Town of Avon 2021 Budget
Budget Policies ($4,845,329), and a remaining Undesignated amount ($1,965,099), which results
in a total fund balance of $7,503,429.
CAPITAL PROJECTS FUND: Substantial expenditures are planned in 2021 and 2022 from
the Capital Improvements Projects Fund (“CIP FUND”). A significant portion of the
expenditures are planned for the H.A. Nottingham Park to upgrade landscaping, repair recreation
paths, complete lighting upgrades, and improve parking on the north side of the park, and
construct additional public restrooms on the north and east side of the park. Resurfacing of
Mikaela Way and a variety of broadband improvements are also planned for 2021.
CIP Fund Revenues: Revenues are conservatively projected at $2,550,000 which are derived
from the Town of Avon 2% Real Estate Transfer Tax. It is expected that the completion and sale
of new real estate product from the Riverfront and Basecamp projects will provide an additional
one-time increase in revenues. The dedication of Real Estate Transfer Tax revenues to capital
improvements is unique to Avon and has created a stable CIP Fund with adequate fund balances
to continue with street resurfacing, facility replacements, and implementation of community
projects identified in the Town’s Comprehensive Plan documents.
CIP Fund Balance and Expenditures: The beginning of year CIP Fund Balance is $7,264,983.
Total expenditures for 2021 amount to $6,920,538. The end of year CIP Fund Balance is
$3,742,945.
DEBT SERVICE FUND: The Town of Avon continues to carry a modest amount of debt for
public facilities and improvements. The Town has three Certificate of Participation (“COP”)
public debt issuances which are outstanding, including:
Series 2014B COPs for Street Improvements:
Original Debt: $3,800,000
Current Balance: $2,475,000
Interest Rate: 3.03%
Annual Payment: $ 319,992
Pay-Off Date: 2029
Series 2016 COPs for Police Facility:
Original Debt: $6,300,000
Current Balance: $5,270,000
Interest Rate: 2-4%
Annual Payment: $ 446,875
Pay-Off Date: 2035
Series 2020 COPs Refunding the 2010 Avon Regional Transit Facility COP:
Original Debt: $3,983,000
Current Balance: $3,616,000
Interest Rate: 1.23%
Annual Payment: $ 386,476
Pay-Off Date: 2030
Budget Message – Town of Avon 2021 Budget
MOBILITY FUND: The Mobility Department successfully applied for grant funding for the
purchase of two electric busses and purchase of two diesel busses which amount to 80% of the
cost of acquiring these new busses. Intergovernmental revenues in the form of grant proceeds is
$2,245,980 for 2021. Avon will be able to replace four of its older busses with brand new busses
which will reduce maintenance costs and advance Avon’s climate action goals.
AVON URBAN RENEWAL AUTHORITY: The only urban renewal project in Avon is the
West Town Center Investment Plan, which encompasses the commercial Town Center core of
Avon west of Avon Road and includes Nottingham Park. Tax Increment Financing revenues are
flat for 2021 in the amount of $1,607,703. The revenues are used for repayment of two debt
issuances (Lake Street/River Street construction in 2007 and Town Hall remodel in 2018). Debt
payments amount to $749,955. A transfer out to the CIP Fund in the amount of $700,000 will
support construction of eligible projects in the West Town Center Investment Plan area.
COMMUNITY HOUSING FUND: The Avon Town Council approved a buyer assistance, deed
restriction purchase program in 2020 called ¡Mi Casa Avon! which has been very successful.
The Avon Town Council also sold a minority 3% interest in the Buffalo Ridge Two Housing
Project in the amount of $1,500,000 which substantially increased available funds for
Community Housing efforts. The ¡Mi Casa Avon! program is funding in the amount of $900,000
for 2021.
OTHER FUNDS: The Town’s other funds are established to segregate revenues from specific
sources for specific purposes, including the Community Enhancement Fund, Exterior Energy
Offset Fund, Disposable Paper Bag Fee Fund, Water Fund, Fleet Maintenance Fund and
Equipment Replacement Fund. There are no substantial changes to these funds in 2021. More
detail on each of these funds can be found in the Fund Summaries for each fund.
None of this effort would have been possible without the continuing support and direction of the
Town Council. As representatives of the public interest of the Town of Avon, each Council
member has spent a considerable amount of time and energy in governing the process of
preparing this document. In addition, preparation of the annual budget requires a significant
effort on the part of Department directors and the staff. The staff’s commitment to financial
management and efficient and effective operations and services is the key to making the most of
every taxpayer dollar spent.
Respectfully submitted,
Eric Heil, Scott Wright, CPA, CPFO
Town Manager Assistant Town Manager / Finance Director
Organizational Chart
Avon Citizens
Mayor and Council
Cultural Arts & Special Events Committee
Finance Committee
Health & Recreation Committee
Liquor Licensing Authority
Planning & Zoning Commission
Urban Renewal Authority
Municipal Judge
Municipal ProsecutorTown Manager
Community
Development
Town Attorney
Communications &
Marketing
Municipal Court
Cultural Arts &
Special Events
Town Clerk
Human Resources
Programs
Risk Management
Programs
Administration
Mobility Programs
Transit Operations
Wash Bay
Operations
Administration
Investigations
Patrol
Parks
Roads & Bridges
Administration
Custodial Services
Recreation
Programs
Building
Inspections
Planning
Engineering
Building &
Facilities
Finance
Information
Technology
Fleet Maintenance
Operations
Engineering Finance RecreationFleet
Maintenance
General
Government
Human
Resources Mobility Police Public Works
2020 Town of Avon Budget
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles
west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits
north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by
Interstate Highway 70 from east to west. The primary transportation route to and from Avon
is I-70. Aviation services and transportation are available at the Eagle County Airport, 24
miles west of the Town. The Town provides bus transportation services within the Town and
offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola
that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County
Regional Transit Authority which provides bus service throughout Eagle County. Eagle
County encompasses approximately 1,694 square miles and spans from the summit of Vail
Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public –
comprised of National Forests, wilderness areas, Bureau of Land Management properties,
and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010
Census reported a population of 6,541. This figure represents the permanent resident
population. Total population increases significantly during the winter tourist ski season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the
policies and ordinances of the Council, overseeing the day-to-day operations of the Town,
and for appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November 2020, and the remaining
four to be elected in November 2022. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings of
council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council
members is required for the adoption of an ordinance, resolution, order for appropriation,
approval of a contract or approval of an intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed value
of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located w ithin the Town. An important exception is
within The Village at Avon Planned Unit Development where, in accordance with the
Annexation and Development Agreement of October 13, 1998, and as subsequently
amended, the Town does not currently collect these taxes. The Town has the power by state
statute to extend its corporate limits by annexation, which is done periodically when deemed
appropriate by the Town Council. On November 1, 2018, the Town began collecting a 4%
sales tax on the sale of cigarettes. Additionally, as part of the November 6, 2018 general
election, Avon voters approved a new tax of $3 per pack of cigarettes and a 40% on all other
tobacco products.
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s
financial planning and control. No later than October 15th, the Town Manager submits to the
Mayor and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and estimated
revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to the
budget may increase the authorized expenditures to any amount greater than the total amount
of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by the
Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Called “A skier’s Disneyland” Skinet.com ranked Beaver Creek Resort
best for grooming and Vail was ranked best for terrain for the 2019 Resorts of the Year
awards.
In addition to skiing and associated winter-time activities, the area promotes many summer
activities. The Town of Avon sponsors numerous special events throughout the year to area
residents and visitors including a 4th of July fireworks display; multiple sporting events, such
as the Colorado Classic women's pro road bicycle race, the annual Triple Bypass bicycle
ride, and the Major League pro triathlon; and family-friendly activities like the spring Easter
egg hunt. Avon’s Whitewater Park, with three distinct water features, is also open all
summer for boaters and spectators to enjoy. Offering several championship golf courses,
Eagle County is ranked as one of the top golf communities in the United States. Other
summer activities include hiking, horseback riding, bicycling, kayaking and rafting, as well
as other recreational sports.
Town of Avon Financial and Budget Policies
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
These Financial and Budgetary Policies (“Budget Policies”) provide general guidance for the preparation
and implementation of the Town of Avon’s annual budget (“Avon Budget”). The Budget Policies are
adopted and updated each year by the Avon Town Council as an integral component of adopting of the
annual budget. Compliance with the Budget Policies is intended to support the financial health and stability
of the Avon Town government so that the Town of Avon can provide consistent public services to the Avon
community. Where actual policies or practices deviate from the Budget Policies, such deviations should be
recognized in the Budget Message or otherwise reported along with reasons for such deviations.
GENERAL BUDGETARY POLICIES
Responsibilities. The Town Manager shall prepare and submit to the Council a recommended budget for
the next fiscal year and an accompanying budget message prior to the fiscal year in accordance with
Chapter XII – Finance and Budget of the Avon Town Charter. The Avon Budget appropriates projected
revenues, fund balances and reserves for the provision of public services provided by the Town of Avon
and the construction, replacement and repair of public capital improvements. The Town Manager and
Department Directors shall provide information to assist Council with understanding the cost of operations
as well as provide policy recommendations and options for allocation of the Town’s financial resources.
Council provides direction on policies, revenue projections, appropriations and capital projects and adopts
the Avon Budget.
Public Accessibility. The Avon Budget shall be prepared, organized and presented so that it facilitates
public study and effectively communicates key economic issues and fiscal policies. The Avon Budget will
be offered primarily in electronic format through the Town’s website using ClearGov, a nationally
recognized local government budget platform, which is intended to enhance public accessibility.
Long-range Planning. The operating budget shall be developed with a focus on long term financial
balance. Long-term financial commitments should be evaluated closely. Nonrecurring revenues and
resources should not be used to finance continuing operations. A 5-year, long-range plan providing
projections of revenues and expenditures for the general, special revenue, and debt service funds will be
prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the budgeting
process as well as during the Council’s public review and budget adoption. Efforts to improve the legitimacy
of the budgeting process by involving the public shall be encouraged. Town Council and Staff should seek
to obtain resident and business reactions before the budget becomes adopted.
Level of Service. A significant goal of the Avon Budget is to establish financial stability and adequate
reserves and fund balances so that the Town can provide a consistent level of municipal services year after
year. No increase or decrease in municipal services should be planned except for items discussed during
the budget planning process.
Town of Avon Financial and Budget Policies
Performance Measurement. Efficiency and economy in the delivery of Town services is always a priority.
Where possible, the Town will endeavor to integrate performance measurement and productivity indicators
within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual basis of
accounting. Under this method, revenues are recognized when susceptible to accrual, that is, measurable
and available. Available means collectible in the current period or soon enough thereafter to be used to pay
liabilities of the current period. Expenditures, other than interest on long-term obligations that is recorded
when due, are recognized when they are expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting. While this
method is not recognized as generally accepted for proprietary funds, it remains the most practical for the
Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by the Town
Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralized accounting system. Accounting
records are maintained in accordance with all legal requirements and generally accepted accounting
principles. This automated accounting system, including the Finance Department’s policies and procedures
and organizational structure, provide multiple levels of controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs a Certified Public Accounting Firm to annually
audit its accounting records and review its internal controls. The Town also submits its Comprehensive
Annual Financial Report to the Government Finance Officers Association for review regarding conformance
to financial reporting standards. The Town has received the Certificate of Achievement for excellence in
Financial Reporting each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable revenue
shortfalls and to insure desired cash flow levels. Fund balances should also be maintained at levels
sufficient to avoid undesirable borrowing. “Surplus” fund balances should be committed first to capital
needs.
Revenues. Revenues provide the resources by which the Town carries out its mission, goals and
objectives. Revenue policies in general shall strive to improve the equity and efficiency of the Town’s
revenue structure. The Town shall strive to diversify and broaden its supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be established
to ensure that rates are equitable and cover the total cost of providing the service or that portion of the total
cost deemed appropriated by the Town. All fee schedules should be reviewed annually as a part of the
budget process and adjusted accordingly.
Grants. The Town shall aggressively seek a fair share of available State and Federal financial support
unless conditions attached to such assistance are contrary to the Town’s interest. Prior to applying for and
accepting intergovernmental aid, the Town will examine the matching requirements so that the source and
availability of these funds may be determined before the grant application is made.
Town of Avon Financial and Budget Policies
The Town shall assess the merits of a particular program as if it were funded with local tax dollars. Local
tax dollars will not be used to make up for losses of intergovernmental aid without first reviewing the
program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources (current
revenues plus beginning fund balance) will equal or exceed current expenditures. The Town will avoid
budgetary and accounting procedures which balance the budget at the expense of future budgets, such as:
postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will
provide for adequate maintenance and replacement of capital plant and equipment. All budgetary
procedures will conform with existing state and local regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or unplanned
expenditures and emergencies. No transfer from this line item shall be made without the approval of the
Town Council. The amount provided for shall be a minimum of 0.5% of total operating expenditures within
the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a competitive
process. Vendors and Service providers should be selected using processes that minimize opportunities for
favoritism. The Town’s purchasing and procurement process should encourage life-cycle costing, value
analysis, cooperative purchasing, and efficient disposition of surplus assets. Local vendors should be
preferred only when such practices are shown to benefit Town citizens and taxpayers. Emergency
purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing capital
assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-year period of
time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment to a multi-year CIP
program and relates directly to other long-range plans and policies of the Town. The plan will be updated
each year as part of the budget planning process. The plan may include (in years other than the first year of
the plan) “unfunded” projects that carry out the Towns strategic and general objectives, but it should also
include capital spending that identifies specific projects that can and will be completed with known funding
sources.
The capital improvements program will incorporate in its projections of expenditures and funding sources
any amounts relating to previous year’s appropriations, but which have yet to be expended.
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations during the
annual budget process. Appropriations made in prior years for which expenditures have not been changed
nor projects completed will be reevaluated and incorporated into appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be prepared
by staff when submitting a major capital improvement project to Council for consideration for inclusion in
the CIP program and 5-Year Plan. Operating fund budgets to maintain capital improvements and additional
staff needs must be identified, estimated and amended if necessary, prior to making a final decision to
approve and undertake a specific capital improvement project.
Town of Avon Financial and Budget Policies
Technology. New and emerging technologies should be evaluated for opportunities for use. Where new
technologies permit labor savings or allow other cost reductions capital spending can help balance future
budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real Estate
Transfer Tax, other user fees, service charges, assessments, or developer agreements when benefits can
be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that new
development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits enjoyed by
future residents.
Capital Improvement Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or obsolete capital plant
should be financed on a pay-as-you-go basis, with debt financing only considered when appropriate.
Depreciable assets should, whenever possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or expanded facilities
necessitated by growth should be financed primarily on a pay-as-you-go basis, but when new
improvements can be determined to benefit the overall population in the future, debt financing may
be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of life in the Town of
Avon and are consistent with the Town’s goals but cannot be categorized as essential for the
provision of basic services or maintenance of the useful life of existing facilities. The source of
funding in this category shall be determined by looking to the ultimate beneficiary of the capital
improvement.
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Taxes 20,698,260$ 18,653,565$ 18,347,468 17,755,498$
Licenses and Permits 752,345 453,100 362,860 305,100
Intergovernmental 1,402,612 2,957,079 2,080,555 3,255,460
Charges for Services 4,398,224 4,496,843 2,856,894 3,850,619
Fines and Forfeitures 51,535 43,500 42,500 46,900
Investment Earnings 549,998 356,983 337,472 200,032
Other Revenue 975,260 731,459 2,245,343 688,379
Total Operating Revenues 28,828,234 27,692,529 26,273,092 26,101,988
Other Sources
Sales of Fixed Assets 46,559 35,000 35,000 35,000
Capital Lease Proceeds - - - 425,000
Bond and Loan Proceeds - - 8,094,000 -
Transfers-In From Other Funds 3,323,043 4,682,352 4,086,831 4,418,199
Total Other Sources 3,369,602 4,717,352 12,215,831 4,878,199
TOTAL REVENUES 32,197,836 32,409,881 38,488,923 30,980,187
EXPENDITURES
General Government and Finance 4,981,625 5,294,414 5,796,007 5,849,971
Community Development 522,241 519,751 513,296 544,161
Public Safety 3,984,465 4,320,911 4,148,094 4,194,557
Public Works, Engineering and Utilities 4,397,725 4,950,558 4,442,627 4,916,403
Transportation and Fleet Maintenance 3,455,058 5,590,717 3,465,237 6,105,239
Recreation 1,703,007 1,880,856 1,589,407 1,742,160
Total Operating Expenditures 19,044,121 22,557,207 19,954,668 23,352,491
Debt Service 2,266,267 2,250,686 2,298,807 2,031,087
Capital Improvements and Equipment Replacement 4,355,795 5,489,354 4,275,841 6,186,073
Other Uses
Payments to Refunded Bond Escrow Agent - - 9,326,543 -
Transfers-Out To Other Funds 3,323,043 4,682,352 3,830,115 4,418,199
TOTAL EXPENDITURES 28,989,226 34,979,599 39,685,974 35,987,850
NET SOURCE (USE) OF FUNDS 3,208,610 (2,569,718) (1,197,051) (5,007,663)
FUND BALANCES, Beginning of Year 20,341,083 18,937,357 23,549,693 22,352,642
FUND BALANCES, End of Year 23,549,693$ 16,367,639$ 22,352,642$ 17,344,979$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Urban Community Affordable
General Renewal Enhancement Water Housing
Fund Fund Fund Fund Fund
REVENUE
Taxes 13,606,198$ 1,607,703$ -$ -$ -$
Licenses and Permits 300,100 - - - -
Intergovernmental 1,009,480 - - - -
Charges for Services 1,313,290 - - 200,000 49,068
Fines and Forfeitures 46,900 - - - -
Investment Earnings 150,000 - - - 32
Other Revenue 488,500 - 80,000 - 12,636
Total Operating Revenues 16,914,468 1,607,703 80,000 200,000 61,736
Other Sources
Sales of Fixed Assets - - - - -
Capital Lease Proceeds - - - - -
Bond and Loan Proceeds - - - - -
Transfers-In From Other Funds 277,314 - - - -
TOTAL REVENUES 17,191,782 1,607,703 80,000 200,000 61,736
EXPENDITURES
General Government, HR and Finance 4,851,740$ 49,231 - - 900,000
Community Development 544,161 - - - -
Public Safety 4,194,557 - - - -
Public Works and Engineering 4,788,045 - - 128,358 -
Mobility and Fleet Maintenance - - - - -
Recreation 1,742,160 - - - -
Total Operating Expenditures 16,120,663 49,231 - 128,358 900,000
Debt Service - 750,018 - - -
Capital Expenditures - - - - -
Other Uses
Payments to Refunded Bond Escrow Agent - - - - -
Transfers-Out To Other Funds 1,825,000 700,000 178,500 - -
TOTAL EXPENDITURES 17,945,663 1,499,249 178,500 128,358 900,000
NET SOURCE (USE) OF FUNDS (753,881) 108,454 (98,500) 71,642 (838,264)
FUND BALANCES, Beginning of Year 8,257,310 71,639 246,081 600,207 1,986,773
FUND BALANCES, End of Year 7,503,429$ 180,093$ 147,581$ 671,849$ 1,148,509$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Debt Service Internal
Fund Service
Exterior Disposable Capital
Energy Offset Paper Bag Bond Projects Mobility Fleet Equipment
Fund Fee Fund Redemption Fund Fund Maintenance Replacement Total
-$ -$ -$ 2,500,000$ 41,597$ -$ -$ 17,755,498$
5,000 - - - - - - 305,100
- - - - 2,245,980 - - 3,255,460
- - - - 273,930 1,263,542 750,789 3,850,619
- - - - - - - 46,900
- - - 50,000 - - - 200,032
- - - - 107,243 - - 688,379
5,000 - - 2,550,000 2,668,750 1,263,542 750,789 26,101,988
- - - - - - 35,000 35,000
- - - - - - 425,000 425,000
- - - - - - - -
- - 967,385 848,500 1,800,000 525,000 - 4,418,199
5,000 - 967,385 3,398,500 4,468,750 1,788,542 1,210,789 30,980,187
13,000 36,000 - - - - - 5,849,971
- - - - - - - 544,161
- - - - - - - 4,194,557
- - - - - - - 4,916,403
- - - - 4,521,765 1,583,474 - 6,105,239
- - - - - - - 1,742,160
13,000 36,000 - - 4,521,765 1,583,474 - 23,352,491
- - 963,855 81,999 41,755 193,460 - 2,031,087
- - - 5,123,840 - - 1,062,233 6,186,073
- - - - - - - -
- - - 1,714,699 - - - 4,418,199
13,000 36,000 963,855 6,920,538 4,563,520 1,776,934 1,062,233 35,987,850
(8,000) (36,000) 3,530 (3,522,038) (94,770) 11,608 148,556 (5,007,663)
124,804 76,787 23,820 7,264,983 496,615 184,906 3,030,717 22,364,642
116,804$ 40,787$ 27,350$ 3,742,945$ 401,845$ 196,514$ 3,179,273$ 17,356,979$
Enterprise Funds
TOTAL - BY FUND
Special Revenue Funds
TOWN OF AVON
Financial Overview
REVENUES
TOWN OF AVON
Financial Overview
Taxes
68.02%
Intergovernmental
12.47%
Charges for Services
14.75%
Investment Earnings
0.77%Licenses, Fines, Other
3.99%
2021 Total Operating Revenues
By Major Source
Taxes
69.83%
Intergovernmental
7.92%
Charges for Services
10.87%
Investment Earnings
1.28%
Licenses, Fines, Other
10.09%
2020 Total Operating Revenues
By Major Source
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
TAXES
General Property Tax 3,268,100$ 3,700,195$ 3,694,753$ 3,697,205$
Specific Ownership Tax 113,657 115,000 115,000 115,000
Real Estate Transfer Tax 5,001,145 2,671,000 3,000,000 2,500,000
Sales Tax 9,146,851 8,912,221 8,696,926 8,602,504
Cigarette, Tobacco, Utility and Other Taxes 442,614 500,000 510,000 510,000
Accomodations Tax 1,486,842 1,484,349 1,040,789 1,040,789
VAA Retail Sales Fee 804,424 820,800 855,000 855,000
Franchise Fees 434,627 450,000 435,000 435,000
Total Taxes 20,698,260$ 18,653,565$ 18,347,468$ 17,755,498$
TAXES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $17,755,498 or 68.02% of its operating revenues, through an
assortment of taxes in 2021. The chart and table below depicts the amount and type of taxes projected for 2021
.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating
costs associated with providing general governmental type services to the community. The Town also has a 2.0% real
estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited
into the Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
20.82%
Specific Ownership Tax
0.65%
Real Estate Transfer Tax
14.08%
Sales Tax
48.45%
Cigarette, Tobacco,
Utility and Other Taxes
2.87%
Accomodations Tax
5.86%
VAA Retail Sales Fee
4.82%Franchise Fees
2.45%
PROPERTY TAX
TOWN OF AVON
Financial Overview
Property Taxes
For 2021, the Town's property tax rate for the General Fund will remain at 8.956 mills. Total assessed values for
taxes to be collected in 2021 are $227,974,850, a decrease of $464,710 or 0.2% over the previous year. Total
levied property tax revenues for the Town are budgeted at $2,041,743. The two charts below show the Town's
historical property tax levies and assessed valuations for the past ten years.
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Year
Property Tax Levy
AVON URBAN RENEWAL TAX INCREMENT REVENUES
TOWN OF AVON
Financial Overview
Tax Increment Revenues
Property tax increment revenues are the main source of funding for the Avon Urban Renewal Authority. The
Authority has one tax increment plan area within the Town -the Town Center West Urban Renwal Plan Area. This
plan area was created in July 2007 for a twenty-five year period and began receiving property tax increment
revenues in 2008. The year 2032 will be the final year for receipt of these revenues. The graphs below show the
change in the total plan area assessed valuation above its base and the total tax increment revenues collected.
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Year
TIF District Tax Increment (Amount Above Base)
Assessed Values
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Year
TIF Increment Property Tax Revenues
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
21.85%
Community
Development
1.93%
Public Safety
15.64%
Public Works,
Engineering and
Utilities
16.75%
Transportation and
Fleet Maintenance
13.06%
Recreation
5.99%
Debt Service
8.67%
Capital Improvements
and Equipment
Replacement
16.12%
2020 Total Expenditures By Major Function*
General Government
and Finance
18.53%
Community
Development
1.72%
Public Safety
13.29%Public Works,
Engineering and
Utilities
15.57%
Transportation and
Fleet Maintenance
19.34%
Recreation
5.52%
Debt Service
6.43%
Capital Improvements
and Equipment
Replacement
19.59%
2021 Total Expenditures By Major Function*
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
EXPENDITURES
Governmental Funds:
General Fund 17,099,491$ 19,475,771$ 17,487,660$ 17,945,663$
Special Revenue Funds 1,413,827 1,765,313 7,077,343 2,755,107
Debt Service Funds 1,022,067 1,022,763 3,494,409 963,855
Capital Projects Fund 4,879,392 5,884,514 5,302,368 6,920,538
Total 24,414,777 28,148,361 33,361,780 28,585,163
Proprietary Fund Types:
Transit Fund 1,947,178 3,981,766 1,959,867 4,563,520
Fleet Maintenance Fund 1,804,023 1,905,281 4,053,740 1,776,934
Equipment Replacement Fund 823,248 944,191 310,587 1,062,233
Total 4,574,449 6,831,238 6,324,194 7,402,687
TOTAL EXPENDITURES 28,989,226$ 34,979,599$ 39,685,974$ 35,987,850$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
49.87%Special Revenue Funds
7.66%
Debt Service Funds
2.68%
Capital Projects
Fund
19.23%
Transit Fund
12.68%
Fleet Maintenance Fund
4.94%
Equipment Replacement
Fund
2.95%
2021 Total Expenditures By Fund Type
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Fund Balances
General Fund 8,198,535$ 6,744,358$ 8,257,310$ 7,503,429$
Capital Projects Fund 8,722,351 3,264,623 7,264,983 3,742,945
Debt Service 533,853 534,816 23,820 27,350
Equipment Replacement 3,277,689 3,016,742 3,030,717 3,179,273
Enterprise Funds 540,077 235,223 681,521 598,359
Special Revenue Funds 2,277,188 2,571,877 3,094,291 2,305,623
Total 23,549,693$ 16,367,639$ 22,352,642$ 17,356,979$
FUND BALANCES
General Fund
43.23%
Capital Projects Fund
21.56%Debt Service
0.16%
Equipment
Replacement
18.32%
Enterprise Funds
3.45%
Special Revenue Funds
13.28%
2021 Fund Balances
By Fund
TOWN OF AVON
Financial Overview
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
2019 2020 2020 2020 2021
REVENUES
Taxes 14,269,010$ 14,333,265$ 12,000,152$ 13,696,458$ 13,606,198$
Licenses and Permits 752,345 448,100 448,100 303,100 300,100
Intergovernmental 1,059,237 998,079 1,013,429 1,617,276 1,009,480
Charges for Services 1,726,980 1,707,193 1,146,612 916,287 1,313,290
Fines and Forfeitures 51,535 43,500 43,500 42,500 46,900
Investment Earnings 358,588 250,000 250,000 240,000 150,000
Other Revenue 536,178 443,500 443,500 483,500 488,500
Total Operating Revenues 18,753,873 18,223,637 15,345,293 17,299,121 16,914,468
Other Sources
Transfer-In From Community Enhancement Fund - - 30,000 - 30,000
Transfer-In From Capital Projects Fund 240,111 247,314 247,314 247,314 247,314
Total Other Sources 240,111 247,314 277,314 247,314 277,314
TOTAL REVENUES 18,993,984$ 18,470,951$ 15,622,607$ 17,546,435$ 17,191,782$
EXPENDITURES
General Government, HR and Finance 4,859,181$ 5,205,183$ 4,917,153$ 5,044,776$ 4,851,740$
Community Development 522,241 519,751 515,457 513,296 544,161
Public Safety 3,984,465 4,320,911 4,037,207 4,148,094 4,194,557
Public Works and Engineering 4,330,597 4,824,070 4,292,904 4,317,087 4,788,045
Recreation 1,703,007 1,880,856 1,628,387 1,589,407 1,742,160
Total Operating Expenditures 15,399,491 16,750,771 15,391,108 15,612,660 16,120,663
Other Uses
Transfers-Out to Affordable Housing Fund - 250,000 250,000 250,000 -
Transfers-Out to Capital Projects Fund - 700,000 - - -
Transfers-Out to Mobility Fund 1,150,000 1,300,000 1,300,000 1,150,000 1,300,000
Transfers-Out to Fleet Maintenance Fund 550,000 475,000 475,000 475,000 525,000
Total Other Uses 1,700,000 2,725,000 2,025,000 1,875,000 1,825,000
TOTAL EXPENDITURES 17,099,491 19,475,771 17,416,108 17,487,660 17,945,663
NET SOURCE (USE) OF FUNDS 1,894,493 (1,004,820) (1,793,501) 58,775 (753,881)
FUND BALANCES, Beginning of Year 6,304,042 7,749,178 8,210,222 8,198,535 8,257,310
FUND BALANCES, End of Year 8,198,535$ 6,744,358$ 6,416,721$ 8,257,310$ 7,503,429$
FUND BALANCES:
Restricted For:
3% TABOR Emergency Reserve 693,001$ 693,001$ 693,001$ 693,001$ 693,001$
Unassigned:
27% Minimum Reserve Balance 4,616,863 5,001,958 4,634,849 4,654,168 4,845,329
Undesignated, Unreserved 2,888,671 1,049,399 1,088,871 2,910,141 1,965,099
TOTAL FUND BALANCES 8,198,535$ 6,744,358$ 6,416,721$ 8,257,310$ 7,503,429$
Fund Summary
MUNICIPAL SERVICES
General Fund #10
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
Description 2019 2020 2020 2020 2021
Taxes:
General Property Tax 1,839,155$ 2,048,895$ 2,048,895$ 2,041,743$ 2,045,905$
General Property Tax - Delinquencies 828 500 500 500 500
General Property Tax - Interest 1,745 1,500 1,500 1,500 1,500
General Property Tax - Abatements (1,733) - - - -
Specific Ownership Tax 113,657 115,000 115,000 115,000 115,000
Sales Tax 9,093,254 8,867,221 7,276,101 8,596,926 8,557,504
Utility Tax 107,293 115,000 115,000 115,000 115,000
Accommodation Tax 1,486,842 1,484,349 825,579 1,040,789 1,040,789
Penalties and Interest 53,597 35,000 35,000 35,000 35,000
Sales Tax Audit Assessments - 10,000 10,000 65,000 10,000
VAA Retail Sales Fee 804,424 820,800 737,577 855,000 855,000
Cigarette Excise Tax 189,305 225,000 225,000 210,000 210,000
Tobacco Add-on Sales Tax 146,016 160,000 160,000 185,000 185,000
Franchise Fees 434,627 450,000 450,000 435,000 435,000
Total Taxes 14,269,010 14,333,265 12,000,152 13,696,458 13,606,198
Licenses and Permits:
Liquor Licenses 9,669 12,500 12,500 12,500 12,500
Business Licenses 108,450 100,000 100,000 70,000 75,000
Contractor's Licenses 20,242 25,000 25,000 20,000 12,000
Tobacco/Cigarette Licenses 3,000 1,500 1,500 1,500 1,500
Booting/Towing Licenses 650 500 500 500 500
Building Permits 601,406 300,000 300,000 190,000 190,000
Plumbing Permits 464 - - - -
Road Cut Permits 8,464 8,000 8,000 8,000 8,000
Mobile Vendor Cart Permits - 600 600 600 600
Total Licenses and Permits 752,345 448,100 448,100 303,100 300,100
Intergovernmental:
Federal Grants:
Click It or Ticket 2,937 3,000 3,000 5,500 3,000
Ballistic Vests Grant 815 2,000 2,000 2,000 2,000
CARES Act - - - 563,837 -
State Grants
High Visibility Grant 23,220 20,000 20,000 20,000 20,000
POST I70 Training Grants 41,931 21,000 32,350 35,676 21,000
DOLA Grants 16,375 47,000 48,500 48,500 47,000
Avon's Best and Brightest - - - 13,213 -
Local Government/Other Agency
El Pomar Grant - - 2,500 2,500 -
Other Local Grants 5,410 5,000 5,000 5,000 5,000
Revenue Detail
MUNICIPAL SERVICES
General Fund
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
Description 2019 2020 2020 2020 2021
Revenue Detail
MUNICIPAL SERVICES
General Fund
State/County Shared Revenue:
Conservation Trust 75,461 73,500 73,500 73,500 73,500
Motor Vehicle Registration 24,538 24,800 24,800 24,800 24,800
Highway User's Tax 227,971 187,929 187,929 178,000 168,430
County Sales Tax 504,522 477,090 477,090 500,000 500,000
Road & Bridge Fund 135,352 135,760 135,760 144,000 144,000
State Severance Tax 705 1,000 1,000 750 750
Total Intergovernmental 1,059,237 998,079 1,013,429 1,617,276 1,009,480
Charges for Services:
General Government:
Photocopying Charges - 100 100 100 100
License Hearing Fees - 100 100 100 100
Other Fees and Charges 2,331 2,000 2,000 2,000 2,000
CC & Paper Filing Fees 3,268 2,500 2,500 2,500 2,500
Special Events:
Consession Sales 23,274 82,800 6,000 6,000 -
Sponsorships 18,500 37,500 - - -
Event Fees 8,901 15,000 2,800 2,800 400
Special Event Admission Fees 4,329 6,000 - - -
Community Development:
Plan Check Fees 199,699 75,000 75,000 75,000 120,000
Subdivision Review Fees 270 - - - -
Design Review Fees 16,435 22,000 22,000 15,000 15,000
Animal Control Fees - 150 150 150 150
Fire Impact Fee Administration Fees 5,294 1,500 1,500 1,500 1,500
Public Safety:
Police Reports 854 600 600 1,000 1,000
Police Extra Duty 38,539 25,000 25,000 25,000 25,000
Fingerprinting Fees 1,200 200 200 500 500
VIN Inspection Fees 1,010 750 750 1,800 1,800
False Alarm Fees/Misc Police Dept Fees 50 75 75 75 75
National Night Out 1,060 2,500 2,500 1,500 1,500
DUI Reimbursement 16,654 30,000 30,000 10,000 15,000
Avon Recreation Center:
Admission Fees 1,008,326 1,017,330 703,772 457,449 803,508
Program Fees 60,785 20,000 49,105 13,975 7,945
Facility Rentals 18,600 7,000 12,869 3,696 -
Merchandise Sales 8,341 8,500 5,775 2,797 4,596
Other Recreation Services 10,011 10,000 6,524 4,733 5,004
Fitness Program Revenues 49,290 35,000 27,525 10,385 12,000
Swim Team Revenue - 52,488 36,742 36,742 50,112
Private Lessons 36,938 37,500 16,081 13,753 21,000
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
Description 2019 2020 2020 2020 2021
Revenue Detail
MUNICIPAL SERVICES
General Fund
General Recreation:
Adult Program Revenues 18,646 20,000 13,777 7,907 -
Cabin Equipment Rentals 32,744 25,000 26,242 60,000 60,000
Athletic Field Rentals 1,750 2,000 1,053 504 2,000
Youth Program Revenues 139,881 165,000 75,872 159,321 160,000
Pavillion Rentals - 3,600 - - 500
Total Charges for Services 1,726,980 1,707,193 1,146,612 916,287 1,313,290
Fines and Forfeitures:
Court Fines - Traffic 23,975 20,000 20,000 23,000 23,000
Court Fines - Criminal 10,300 13,100 13,100 7,000 10,000
Court Fines - Parking 4,452 3,000 3,000 6,700 6,700
Court Costs 3,618 4,000 4,000 2,600 4,000
Jury Fees - 100 100 100 100
Bond Forfeitures - 100 100 100 100
Police Training Surcharge 3,190 3,200 3,200 3,000 3,000
Police Forfeitures 6,000 - - - -
Total Fines and Forfeitures 51,535 43,500 43,500 42,500 46,900
Investment Earnings:
Interest 358,588 250,000 250,000 240,000 150,000
Total Investment Earnings 358,588 250,000 250,000 240,000 150,000
Other Revenues:
Recreational Amenity Fees 300,928 285,000 285,000 300,000 305,000
Bond Issuance Fees 10,012 - - - -
Lease of Town-Owned Property 82,125 58,500 58,500 58,500 58,500
Miscellaneous Nonclassified Revenues 143,113 100,000 100,000 125,000 125,000
Total Other Revenues 536,178 443,500 443,500 483,500 488,500
TOTAL REVENUES 18,753,873$ 18,223,637$ 15,345,293$ 17,299,121$ 16,914,468$
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
Description 2019 2020 2020 2020 2021
General Government:
Mayor and Town Council 279,585$ 270,662$ 267,662$ 267,768$ 292,101$
Town Attorney 212,972 155,000 155,000 205,000 205,000
Town Clerk 132,617 134,843 132,860 139,737 135,652
Municipal Court 93,189 148,478 145,994 128,141 134,547
Town Manager 364,059 579,654 416,526 412,154 423,644
Community Relations 202,096 233,766 209,967 226,211 248,119
Economic Development - 175,250 183,250 143,250 158,700
Special Events 825,625 798,042 517,984 392,195 514,898
Community Grants 197,117 92,000 92,000 97,000 94,150
COVID19 - - 286,206 517,621 -
Subtotal General Government 2,307,260 2,587,695 2,407,449 2,529,077 2,206,811
Human Resources:
Human Resources 511,699 566,168 576,509 570,734 593,786
Finance and Information Technology:
Finance 926,999 993,978 981,820 986,754 994,292
Information Systems 459,548 441,785 452,604 448,608 457,892
Nondepartmental 653,675 615,557 498,771 509,603 598,959
Subtotal Finance and IT 2,040,222 2,051,320 1,933,195 1,944,965 2,051,143
Total General Government, HR and Finance 4,859,181 5,205,183 4,917,153 5,044,776 4,851,740
Community Development:
Boards and Commissions 13,112 19,649 19,649 19,650 21,177
Planning 329,204 314,587 310,293 307,254 298,600
Building Inspection 179,925 185,515 185,515 186,392 224,384
Total Community Development 522,241 519,751 515,457 513,296 544,161
Police Department:
Administration 825,044 889,491 830,189 823,448 844,494
Patrol 2,851,415 3,100,349 2,887,652 3,016,868 3,015,938
Investigations 308,006 331,071 319,366 307,778 334,125
Total Police Department 3,984,465 4,320,911 4,037,207 4,148,094 4,194,557
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Supplemental Final
Original Budget Revised Proposed
Actual Budget Revision #1 Budget Budget
Description 2019 2020 2020 2020 2021
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Public Works and Engineering:
Engineering:
Engineering 265,778 273,385 268,254 264,624 270,215
Buildings and Facilities 1,278,756 1,277,853 1,211,537 1,204,533 1,282,870
Public Works:
Roads and Bridges 2,283,864 2,633,092 2,359,138 2,388,955 2,615,781
Parks 502,199 639,740 453,975 458,975 619,179
Total Public Works Department 4,330,597 4,824,070 4,292,904 4,317,087 4,788,045
Recreation Department:
Administration 246,864 269,711 269,711 260,856 263,139
Adult Programs 52,994 50,032 43,082 41,118 35,703
Aquatics 686,992 662,235 580,842 555,055 623,524
Fitness 137,542 138,324 69,903 69,903 125,677
Guest Services 347,129 361,889 316,416 310,827 350,061
Youth Programs 149,110 213,422 188,797 191,045 187,286
Communtiy Swim Program 82,376 185,243 159,636 160,603 156,770
Total Recreation 1,703,007 1,880,856 1,628,387 1,589,407 1,742,160
TOTAL OPERATING EXPENDITURES 15,399,491$ 16,750,771$ 15,391,108$ 15,612,660$ 16,120,663$
MUNICIPAL SERVICES
General Fund
Taxes
80.44%
Licenses and Permits
1.77%
Intergovernmental
5.97%
Charges for Services
7.76%
Fines and Forfeitures
0.28%Investment Earnings
0.89%Other Revenue
2.89%
2021 Operating Revenues
General Government,
HR and Finance
30.10%
Community
Development
3.38%
Public Safety
26.02%
Public Works and
Engineering
29.70%
Recreation
10.81%
2021 Operating Expenditures
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
TAXES
General Property Tax 1,839,995$ 2,050,895$ 2,043,743$ 2,047,905$
Specific Ownership Tax 113,657 115,000 115,000 115,000
Sales Tax 9,093,254 8,867,221 8,596,926 8,557,504
Accommodation Tax 1,486,842 1,484,349 1,040,789 1,040,789
Cigarette and Tobacco Taxes 335,321 385,000 395,000 395,000
Utility and Other 160,890 160,000 215,000 160,000
VAA RSF 804,424 820,800 855,000 855,000
Franchise Fees 434,627 450,000 435,000 435,000
TOTAL TAXES 14,269,010$ 14,333,265$ 13,696,458$ 13,606,198$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
15.05%
Specific Ownership Tax
0.85%
Sales Tax
62.89%
Accommodation Tax
7.65%
Cigarette and Tobacco
Taxes
2.90%
Utility and Other
1.18%
VAA RSF
6.28%
Franchise Fees
3.20%
2021 Taxes
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal
Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and
is the only urban renewal plan area within Avon. The plan area has a 25-year life for tax increment
financing. Property tax increment revenues for 2021 are based upon a preliminary increment of
$25,967,940..
BUDGET SUMMARY: AVON URBAN RENEWAL FUND
ADMINISTRATION OF THE FUND
The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director.
FINANCIAL SUMMARY
Fund Summary
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Taxes 1,386,475$ 1,607,703$ 1,607,703$ 1,607,703$
Investment Earnings 15,425 18,847 3,750 -
Total Operating Revenues 1,401,900 1,626,550 1,611,453 1,607,703
Other Sources
Refunding Bond Proceeds - - 4,111,000 -
TOTAL REVENUES 1,401,900 1,626,550 5,722,453 1,607,703
EXPENDITURES
Current:
General Government - 1,000 1,000 1,000
Treasurer Fees 52,615 48,231 48,231 48,231
Debt Service:
Principal 595,998 616,063 636,063 600,063
Interest 252,557 232,531 122,619 149,055
Bond Issuance Costs - - 66,760 -
Fiscal Charges 700 1,000 2,650 900
Total Operating Expenditures 901,870 898,825 877,323 799,249
Other Uses
Transfers Out - Capital Projects Fund 375,000 700,000 700,000 700,000
Payments to Refunded Bond Escrow Agent - - 4,672,480 -
Total Other Uses 375,000 700,000 5,372,480 700,000
TOTAL EXPENDITURES 1,276,870 1,598,825 6,249,803 1,499,249
NET SOURCE (USE) OF FUNDS 125,030 27,725 (527,350) 108,454
FUND BALANCES, Beginning of Year 473,959 635,172 598,989 71,639
FUND BALANCES, End of Year 598,989$ 662,897$ 71,639$ 180,093$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ -$ -$
Urban Renewal (29,251) 34,657 71,639 180,093
TOTAL FUND BALANCES 598,989$ 662,897$ 71,639$ 180,093$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Debt Service Summary
Final
Original Revised Proposed
Account Actual Budget Budget Budget
Number Description 2019 2020 2020 2021
DEBT SERVICE
932 Series 2013, Tax Increment Revenue Bonds
65101 Principal 425,000$ 440,000$ -$ -$
65102 Interest 175,472 160,512 - -
65103 Fiscal Agent Fees 300 500 - -
65108 Arbitrage Compliance Fees - - 1,750 -
933 Series 2017, Tax Increment Revenue Bonds
65101 Principal 170,998 176,063 176,063 176,063
65102 Interest 77,085 72,019 72,019 72,019
65103 Fiscal Agent Fees 400 500 400 400
65108 Arbitrage Compliance Fees - - - -
934 Series 2020, Tax Increment Revenue Bonds
65101 Principal - - 460,000 424,000
65102 Interest - - 50,600 77,036
65103 Fiscal Agent Fees - - 500 500
65104 Bond Issuance Costs - - 66,760 -
65108 Arbitrage Compliance Fees - - - -
60000 TOTAL DEBT SERVICE 849,255$ 849,594$ 828,092$ 750,018$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021EXPENDITURES BY CATEGORY
SEE FUND SUMMARY
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon
has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by
Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to
the following uses: beautification projects, energy conservation projects, equipment and technology
upgrades for schools, scholarship funds, acquisition of open space and/or park land and development,
sponsorship of special community events, and undergrounding of overhead electric and other utility lines.
The CEF generates approximately $80,000/year and at the end of 2021 there is estimated be $147,581
available in the CEF Fund Balance. For 2021 there are $178,500 in projects proposed to be funded by the
CEF.
BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND
ADMINISTRATION OF THE FUND
The Town Engineer administers the Community Enhancement Fund.
FINANCIAL SUMMARY
Fund Summary
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Other Revenue:
Community Enhancement Fees 83,072$ 80,000$ 80,000$ 80,000$
Total Operating Revenues 83,072 80,000 80,000 80,000
Other Sources
Transfers In - General Fund - - - -
TOTAL REVENUES 83,072 80,000 80,000 80,000
EXPENDITURES
Public Works:
Community Enhancement - - - -
Total Operating Expenditures - - - -
Other Uses
Transfers Out - General Fund - - - 30,000
Transfers Out - Capital Projects Fund - - - 148,500
TOTAL EXPENDITURES - - - 178,500
NET SOURCE (USE) OF FUNDS 83,072 80,000 80,000 (98,500)
FUND BALANCES, Beginning of Year 83,009 163,009 166,081 246,081
FUND BALANCES, End of Year 166,081$ 243,009$ 246,081$ 147,581$
FUND BALANCES:
Restricted For:
Community Enhancement Projects 166,081$ 243,009$ 246,081$ 147,581$
TOTAL FUND BALANCES 166,081$ 243,009$ 246,081$ 147,581$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Personnel Services 36,288$ 39,738$ 38,790$ 39,608$
Commodities - - - -
Contract Services 12,340 58,000 58,000 65,000
Other Operating Costs 18,500 28,750 28,750 23,750
Capital Outlay - - - -
Total 67,128$ 126,488$ 125,540$ 128,358$
Water Utilities 67,128$ 126,488$ 125,540$ 128,358$
Total 67,128$ 126,488$ 125,540$ 128,358$
EXPENDITURES BY PROGRAM
PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND
Management of Water Fund Capital Improvement Projects: Includes initial planning, engineering,
design and construction of water-related improvements.
Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the
Water Authority as identified in the Strategic Plan.
BUDGET SUMMARY: WATER FUND
ADMINISTRATION OF THE FUND
The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total
administration time is charged to the Water Fund.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues
are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee
on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water
attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for
water quality monitoring, river clean-up and associated projects.
Fund Summary
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Charges for Services:
Water Surcharges 155,156$ 160,000$ 160,000$ 160,000$
Tap Fees 252,817 200,000 40,000 40,000
Tap Fees - Mountain Star - - - -
Total Charges for Services 407,973 360,000 200,000 200,000
Other Revenues
Nonclassified Revenues - - - -
TOTAL REVENUES 407,973$ 360,000$ 200,000$ 200,000$
EXPENDITURES
Water Utilities 67,128 126,488 125,540 128,358
Total Operating Expenditures 67,128 126,488 125,540 128,358
Other Uses
Transfers Out - Capital Projects Fund - - - -
TOTAL EXPENDITURES 67,128 126,488 125,540 128,358
NET SOURCE (USE) OF FUNDS 340,845 233,512 74,460 71,642
FUND BALANCES, Beginning of Year 184,902 249,911 525,747 600,207
FUND BALANCES, End of Year 525,747$ 483,423$ 600,207$ 671,849$
FUND BALANCES:
Restricted For:
Water Projects 525,747$ 483,423$ 600,207$ 671,849$
TOTAL FUND BALANCES 525,747$ 483,423$ 600,207$ 671,849$
MUNICIPAL SERVICES
Water Fund #24
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: COMMUNITY HOUSING FUND
The Community Housing Fund was originally established to receive housing funds developers for
employee housing impact fee and mitigation requirements. In 2010 $1.5 million was received as part of a
reorganization of the equity partners of an affordable housing project, including the Town. Revenues also
include leasing of three residential rental units owned by the Town. Beginning in 2010 the Town
implemented a deed restriction program called Mi Casa in order to provide financial assistance for first-
time homebuyers in Avon.
ADMINISTRATION OF THE FUND
The Town Manager administers the Community Housing Fund.
FINANCIAL SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Charges for Services:
Rental Revenues - Employees 46,908$ 50,738$ 50,738$ 49,068$
Investment Earnings 497 411 147 32
Other Revenue:
Bond Issuance Fees - 10,000 10,000 10,000
Nonclassified Revenues 120,374 3,329 1,503,294 2,636
Total Operating Revenues 167,779 64,478 1,564,179 61,736
Other Sources
Operating Transfers-In - 250,000 250,000 -
Total Other Sources - 250,000 250,000 -
TOTAL REVENUES 167,779 314,478 1,814,179 61,736
EXPENDITURES
General Government:
Community Housing 51,734 10,000 660,000 900,000
Total Operating Expenditures 51,734 10,000 660,000 900,000
TOTAL EXPENDITURES 51,734 10,000 660,000 900,000
NET SOURCE (USE) OF FUNDS 116,045 304,478 1,154,179 (838,264)
FUND BALANCES, Beginning of Year 716,549 695,291 832,594 1,986,773
FUND BALANCES, End of Year 832,594$ 999,769$ 1,986,773$ 1,148,509$
Fund Summary
MUNICIPAL SERVICES
Community Housing Fund #25
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND
The Exterior Energy Offset Fund (EEOP) was establsihed to encourage sustainable, energy efficient,
exterior heating solutions that conserve energy and natural resources. EEOP considers exterior energy
uses over a nominal amount and establsihes fees based on average British Thermal Units (BTUs) required
for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy system(s)
are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the energy
needed for the exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned
may be credited accordingly. System design, calculations, and field inspection are required and must be
verified by theTown's Building Official. (b) The following EEOP fees shall apply at the time of Building
Permit.
Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and
incentives to promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP
funds shall be used for: a) Provide educational materials and outreach for Town of Avon residents,
businesses, employees and building owners including but not necessarily limited to printed guides, efficient
building educational events, a webpage with available resources, links, and information. (b) Planning,
design and implementation of renewable energy generation projects. (c) Providing a community grant
and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d)
Funding other resources and administrative costs associated with green building and environmental
sustainability oriented efforts. (e) Special consideration is given to projects that positively affect occupants of
local affordable housing or low income residents in Town of Avon
ADMINISTRATION OF THE FUND
The Town Manager administers the Exterior Energy Offset Fund.
FINANCIAL SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Licenses and Permits:
Exterior Energy Offset Fee -$ 5,000$ 59,760$ 5,000$
Total Operating Revenues - 5,000 59,760 5,000
TOTAL REVENUES - 5,000 59,760 5,000
EXPENDITURES
Community Development:
Energy Efficiency Projects 12,000 - 12,000 13,000
Total Operating Expenditures 12,000 - 12,000 13,000
TOTAL EXPENDITURES 12,000 - 12,000 13,000
NET SOURCE (USE) OF FUNDS (12,000) 5,000 47,760 (8,000)
FUND BALANCES, Beginning of Year 77,044 76,552 65,044 112,804
FUND BALANCES, End of Year 65,044$ 81,552$ 112,804$ 104,804$
Fund Summary
MUNICIPAL SERVICES
Exterior Energy Offset Fund #27
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: DISPOSABLE PAPER BAG FEE FUND
The Disposable Paper Bag Fee Fund was established in order to account for fees received by the Town
from retailers who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail
purchase. Effective May 1, 2018 it is unlawfull for retailers to provide disposable plastic bags to customers
at point of sale. The purpose of the program is to protect the public health, safety and welfare, to address
the environmental problems associated with diposable bags, and to relive taxpayers of the costs imposed
upon the Town associated with disposble bags. The intent is to encourage the use of reuseable bags.
The fee shall be used exclusively for the following purposes:
(1) producing and providing reusable bags to Town residents and guests; (2) educating Town residents,
businesses and guests about the impacts of waste on the Town's environmental health, the importance of
reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on
the Town's waterways and the environment; (3) creating public educational campaigns to raise awareness
about waste reduction and recycling; (4) funding programs and infrastructure that allows the Avon
community to reduce waste and recycle; (5) purchasing and installing equipment designed to minimize
waste pollution, including recycling containers and waste receptacles; (6) funding community cleanup or
collection events and other activities to reduce waste; (7) maintaining a public website for the purpose of
educating the Town's residents and guests on waste reduction efforts; (8) providing educational
information to customers about the Disposable Paper Bag Fee; (9) training retailer staff in the
implementation and administration of the Disposable Paper Bag Fee; (10) improving or altering
infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable
Paper Bag Fee; and (11) paying for the administration of the Disposable Paper Bag Fee Program.
ADMINISTRATION OF THE FUND
The Town Manager administers the Disposable Paper Bag Fee Fund.
FINANCIAL SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Other Revenues
Disposable Paper Bag Fee 73,601$ 45,000$ 18,054$ -$
Total Operating Revenues 73,601 45,000 18,054 -
TOTAL REVENUES 73,601 45,000 18,054 -
EXPENDITURES
General Government:
Waste Reduction and Recycling 6,095 30,000 30,000 36,000
Total Operating Expenditures 6,095 30,000 30,000 36,000
TOTAL EXPENDITURES 6,095 30,000 30,000 36,000
NET SOURCE (USE) OF FUNDS 67,506 15,000 (11,946) (36,000)
FUND BALANCES, Beginning of Year 21,227 86,227 88,733 76,787
FUND BALANCES, End of Year 88,733$ 101,227$ 76,787$ 40,787$
Fund Summary
MUNICIPAL SERVICES
Disposable Paper Bag Fee Fund #28
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE FUND SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and
interest on the Town's debt not accounted for in any other fund. Accounted for in this fund are the Series
2020 Refunding Certificates of Participation issued for the Regional Transportation Facility, the Series 2014B
Certificates of Participation issued for street improvements, and the Series 2016 Certificates of Participation
that were issued to finance the construction of a new public safety facility.
BUDGET SUMMARY: DEBT SERVICE FUND
ADMINISTRATION OF THE FUND
The Finance Director administers the Debt Service Fund.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
Fund Summary
Final
Original Revised Proposed
Account Actual Budget Budget Budget
Number Description 2019 2020 2020 2021
REVENUES
Investment Earnings:
57101 Investment Earnings 13,172$ 12,725$ 3,575$ -$
Other Sources:
59201 Transfers-In from Capital Projects Fund 1,007,932 1,010,038 1,007,801 967,385
59305 Refunding Bond Proceeds - - 1,973,000 -
50000 TOTAL REVENUES 1,021,104 1,022,763 2,984,376 967,385
EXPENDITURES
Debt Service:
924 Series 2010, Certificates of Participation
65101 Principal 145,000 155,000 - -
65102 Interest 102,800 97,825 48,863 -
65103 Fiscal Agent Fees 1,500 1,500 750 -
65104 Bond Issuance Costs - - 46,765 -
65108 Arbitrage Compliance Fees 2,700 - 2,700 -
65109 Cash Management Fees 1,333 - 366 -
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal 230,000 235,000 230,000 235,000
65102 Interest 89,082 82,113 89,082 82,113
65103 Fiscal Agent Fees 1,500 1,500 1,500 1,500
65109 Cash Management Fees 32 - 50 50
927 Series 2016, Certificates of Participation (Public Safety Facility)
65101 Principal 275,000 285,000 275,000 285,000
65102 Interest 170,825 162,575 170,825 162,575
65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250
65109 Cash Management Fees 45 - 50 50
928 Series 2020, Refunding Certificates of Participation (Series 2010 New Money)
65101 Principal - - 183,000 171,000
65102 Interest - - 6,000 22,017
65103 Fiscal Agent Fees - - 2,250 2,250
65109 Cash Management Fees - - 25 50
Total Debt Service 1,022,067 1,022,763 1,059,476 963,855
Other Uses
69105 Payments to Refunded Bond Escrow Agent - - 2,434,933 -
60000 TOTAL EXPENDITURES 1,022,067 1,022,763 3,494,409 963,855
NET SOURCE (USE) OF FUNDS (963) - (510,033) 3,530
FUND BALANCES, Beginning of Year 534,816 534,816 533,853 23,820
FUND BALANCES, End of Year 533,853$ 534,816$ 23,820$ 27,350$
MUNICIPAL SERVICES
Debt Service Fund #31
Year Principal Interest Principal Interest Principal Interest
2021 342,000.00$ 44,476.80$ 424,000.00$ 77,036.10$ 245,000.00$ 74,992.50$
2022 345,000.00 40,270.25 433,000.00 68,089.70 250,000.00 67,569.00
2023 353,000.00 36,026.70 442,000.00 58,956.40 260,000.00 59,994.00
2024 355,000.00 31,684.80 451,000.00 49,627.20 265,000.00 52,116.00
2025 355,000.00 27,318.30 461,000.00 40,111.10 275,000.00 44,086.50
2026 363,000.00 22,951.80 470,000.00 30,384.00 280,000.00 35,754.00
2027 369,000.00 18,486.90 480,000.00 20,467.00 290,000.00 27,270.00
2028 374,000.00 13,948.20 490,000.00 10,339.00 300,000.00 18,483.00
2029 378,000.00 9,348.00 - - 310,000.00 9,393.00
2030 382,000.00 4,698.60 - - - -
Total 3,616,000.00$ 249,210.35$ 3,651,000.00$ 355,010.50$ 2,475,000.00$ 389,658.00$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:
Year Principal Interest Principal Interest
2021 290,000.00$ 156,875.00$ 181,277.59$ 66,805.03$
2022 295,000.00 151,075.00 186,646.83 61,435.79
2023 300,000.00 145,175.00 192,175.11 55,907.51
2024 305,000.00 136,175.00 197,867.12 50,215.50
2025 320,000.00 127,025.00 203,727.73 44,354.89
2026 325,000.00 120,625.00 209,761.93 38,320.69
2027 330,000.00 114,125.00 215,974.84 32,107.78
2028 345,000.00 100,925.00 222,371.78 25,710.84
2029 355,000.00 87,125.00 228,958.19 19,124.43
2030 370,000.00 72,925.00 235,739.68 12,342.94
2031 385,000.00 58,125.00 242,721.93 5,360.69
2032 395,000.00 48,018.76 - -
2033 405,000.00 37,650.00 - -
2034 420,000.00 25,500.00 - -
2035 430,000.00 12,900.00 - -
Total 5,270,000.00$ 1,394,243.76$ 2,317,222.73$ 411,686.09$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:
Series 2020 Series 2020 Series 2014B
Refunding Certificates of Participation
Tax Increment Revenue Refunding
Loan Certificates of Participation
Real Estate Transfer Taxes, Fleet
Maintenance Revenues
Urban Renewal Fund Tax Increment
Revenues
Real Estate Transfer Taxes, General
Revenues of the Town
June 1 and December 1 June 1 and December 1 June 1 and December 1
Certificates of Participation Tax Increment Revenue Bonds
September 2, 2020 May 1, 2020 December 1, 2029
1.230%2.110%3.03%
$3,983,000 $4,111,000 $3,800,000
Series 2016 Series 2017
2.00% - 4.00%2.90%
$6,300,000 $3,000,000
Real Estate Transfer Taxes, General
Revenues of the Town
Urban Renewal Fund Tax Increment
Revenues
June 1 and December 1 June 1 and December 1
December 1, 2035 December 1, 2031
TOWN OF AVON
Self-Supported Bonded Debt
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Personnel Services 950,665$ 1,028,060$ 1,033,855$ 1,092,160$
Commodities 109,829 136,633 150,592 150,095
Purchased & Contract Services 108,893 123,384 87,043 92,392
Other Operating Costs 734,749 651,934 601,126 680,890
Debt Service 41,755 41,755 41,755 41,755
Capital Outlay 1,287 2,000,000 44,000 2,500,000
Total 1,947,178$ 3,981,766$ 1,958,371$ 4,557,292$
Administration 328,445$ 277,931$ 272,647$ 270,058$
Operations 1,115,523 3,144,688 1,193,020 3,753,342
Wash Bay 147,625 179,309 181,383 222,169
Mobility Programs 355,585 379,838 311,321 311,723
Total 1,947,178$ 3,981,766$ 1,958,371$ 4,557,292$
Mobility Director 1 1 1 1
Mobility Operations Supervisor 1 1 1 2
Wash Bay Operator 1 1 1 1
Mobility Operator 5 5 5 5
Total 8 8 8 9
AUTHORIZED POSITIONS
BUDGET SUMMARY: MOBILITY FUND
The Mobility Department is the singular department of the Mobility Fund and is responsible for all
multimodal (mobility) operations for the Town of Avon, and parking management. The Department
coordinates with ECO regional buses. The Mobility Fund receives Town general taxes (accommodation
taxes) to support free bus operations and grant matches, in addition to a joint funding of the skier bus and
evening dinner services, with the Beaver Creek Resort Company.
ADMINISTRATION OF THE FUND
The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility
Operations Supervisor and Bus Wash Operator.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
EXPENDITURES BY PROGRAM
FinalOriginalRevised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Taxes 41,630$ 41,597$ 43,307$ 41,597$
Intergovernmental 245,980 1,846,000 408,279 2,245,980
Charges for Services 251,825 247,730 247,730 273,930
Other Revenues 116,565 121,880 121,880 107,243
Total Operating Revenues 656,000 2,257,207 821,196 2,668,750
Other Sources
Sales of Capital Assets 6,176 - - -
Transfers In from General Fund 1,150,000 1,300,000 1,150,000 1,300,000
Transfers In from Capital Projects Fund - - - 500,000
Total Other Sources 1,156,176 1,300,000 1,150,000 1,800,000
TOTAL REVENUES 1,812,176 3,557,207 1,971,196 4,468,750
EXPENDITURES
Administration 328,445 277,931 272,647 270,058
Transit Operations 1,115,523 3,144,688 1,194,516 3,757,918
Washbay 147,625 179,309 181,383 222,169
Mobility Programs 355,585 379,838 311,321 313,375
TOTAL EXPENDITURES 1,947,178 3,981,766 1,959,867 4,563,520
NET SOURCE (USE) OF FUNDS (135,002) (424,559) 11,329 (94,770)
FUND BALANCES, Beginning of Year 620,288 618,905 485,286 496,615
FUND BALANCES, End of Year 485,286$ 194,346$ 496,615$ 401,845$
Fund Summary
MUNICIPAL SERVICES
Mobility Enterprise Fund #52
Final
Original Revised Proposed
Acct.Actual Budget Budget Budget
Number Description 2019 2020 2020 2021
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 41,597$ 41,597$ 41,597$ 41,597$
51103 Current & Delinquent interest 33 - 1,710 -
51000 Total Taxes 41,630 41,597 43,307 41,597
Intergovernmental:
Federal Grants:
53104 FTA Grant - 1,600,000 - 2,000,000
53199 Other Federal Grants 245,980 246,000 408,279 245,980
53000 Total Intergovernmental 245,980 1,846,000 408,279 2,245,980
Charges for Services:
Transportation:
54501 Beaver Creek 125,557 124,000 124,000 127,000
54507 Wash Bay Services- External 103,381 76,800 76,800 100,000
54902 Wash Bay Services- Internal 22,887 46,930 46,930 46,930
54000 Total Charges for Services 251,825 247,730 247,730 273,930
Other Revenues:
58201 Lease of Town-owned Property 84,603 82,427 82,427 82,790
58215 Sale of Electricty 16,509 21,453 21,453 21,453
58995 Bus Advertising Revenue 15,453 18,000 18,000 2,000
58999 Misc. Nonclassifed Revenue - - - 1,000
58000 Total Other Revenues 116,565 121,880 121,880 107,243
Other Sources:
59101 Sales of Capital Assets 6,176 - -
59201 Transfers In from General Fund 1,150,000 1,300,000 1,150,000 1,300,000
59201 Transfers In from Capital Projects Fund - - - 500,000
59000 Total Other Sources 1,156,176 1,300,000 1,150,000 1,800,000
50000 TOTAL REVENUES 1,812,176$ 3,557,207$ 1,971,196$ 4,468,750$
Revenue Detail
MUNICIPAL SERVICES
Mobility Enterprise Fund #52
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Personnel Services 857,743$ 998,838$ 987,863$ 1,001,911$
Commodities 447,406 430,639 430,639 432,221
Purchased & Contract Services 169,829 52,735 54,622 52,096
Other Operating Costs 62,452 154,324 72,690 82,806
Debt Service 254,388 259,685 2,506,615 193,460
Capital Outlay 12,205 9,060 9,060 22,198
Total 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$
EXPENDITURES BY PROGRAM
Fleet Maintenance 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$
Total 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$
AUTHORIZED POSITIONS
Fleet Director 1 1 1 1
Purchasing Coordinator 1 1 1 1
Fleet Maintenance Foreman 2 2 2 2
Mechanic I-II 3 3 3 3
Mechanics Helper 1 1 1 1
Total 8 8 8 8
EXPENDITURES BY CATEGORY
FINANCIAL SUMMARY
BUDGET SUMMARY: FLEET MAINTENANCE FUND
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are
financed and operated in a manner similar to private business enterprises, where the costs of providing
services to the Town's departments, other governmental third party agencies, and up to 10% private
clients, can be fully recovered through user charges. Monies may also be provided to the Fleet
Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a
positive net income on an annual basis. The Fleet Department is the only division in the Fund and
provides equipment and vehicle management and maintenance and repair services.
ADMINISTRATION OF THE FUND
The Fleet Department is administered by the Fleet Director who oversees the operations of the
Division, the fueling systems, statutory compliance, procurement and disposition of vehicles and
equipment, policy development/compliance, monthly billing, budget development and provides the
Division with leadership and managerial support. Approximately 90% of time is spent on general
department administration, and the balance on mechanic training and hands-on support.
FinalOriginalRevised Adopted
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Charges for Services 1,273,950$ 1,447,495$ 1,442,139$ 1,263,542$
Other Revenue 410 - - -
Total Operating Revenues 1,274,360 1,447,495 1,442,139 1,263,542
Other Sources
Refunding Bond Proceeds - - 2,010,000 -
Transfers-In from General Fund 550,000 475,000 475,000 525,000
Transfers-In from Debt Service Fund - - 256,716 -
Sales of Fixed Assets 2,120 - - -
Total Other Sources 552,120 475,000 2,741,716 525,000
TOTAL REVENUES 1,826,480 1,922,495 4,183,855 1,788,542
EXPENDITURES
Public Works:
Fleet Maintenance 1,804,023 1,905,281 1,834,610 1,776,934
Total Operating Expenditures 1,804,023 1,905,281 1,834,610 1,776,934
Other Uses
Payment to Refunding Bond Escrow Agent - - 2,219,130 -
TOTAL EXPENDITURES 1,804,023 1,905,281 4,053,740 1,776,934
NET SOURCE (USE) OF FUNDS 22,457 17,214 130,115 11,608
FUND BALANCES, Beginning of Year 32,334 23,663 54,791 184,906
FUND BALANCES, End of Year 54,791$ 40,877$ 184,906$ 196,514$
Fund Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Final
Original Revised Adopted
Acct.Actual Budget Budget Budget
Number Description 2019 2020 2020 2021
Charges for Services:
54806 3rd Party Fleet Maintenance Chrgs.579,877$ 820,767 820,767$ 725,000$
54901 Dept. Fleet Maintenance Chrgs.644,894 608,728 608,728 525,898
54903 Sales of Fuel 49,179 18,000 12,644 12,644
54000 Total Charges for Services 1,273,950 1,447,495 1,442,139 1,263,542
Other Revenues:
58205 Insurance Reimbursements - - - -
58999 Miscellaneous Nonclassified Revenues 410 - - -
58000 Total Other Revenues 410 - - -
Other Sources:
59201 Transfers In - General Fund 550,000 475,000 475,000 525,000
59201 Transfers-In from Debt Service Fund - - 256,716 -
59101 Sales of Fixed Assets 2,120 - - -
59000 Total Other Sources 552,120 475,000 731,716 525,000
50000 TOTAL REVENUES 1,826,480$ 1,922,495$ 2,173,855$ 1,788,542$
Revenue Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Fleet and Heavy Equipment 541,668$ 697,960 93,846 990,505$
Recreation Center Equipment 200,364 131,100 131,100 3,331
Computer and Office Equipment 64,458 71,233 85,641 24,499
Machinery and Equipment 16,733 43,898 - 43,898
Heat Recovery 25 - - -
Total 823,248$ 944,191$ 310,587$ 1,062,233$
EXPENDITURES BY CATEGORY
The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to
other departments for the accumulation of funds for future replacements.
BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND
ADMINISTRATION OF THE FUND
The Equipment Replacement Fund is administered by the Finance Director with assistance from other
department directors.
FINANCIAL SUMMARY
Final
Original Revised Adopted
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Charges for Services:
Equipment Replacement Charges 690,588$ 683,687$ -$ 750,789$
Other Revenue
Insurance Cliam Reimbursements 19,650 27,750 28,615 -
Total Operating Revenues 710,238 711,437 28,615 750,789
Other Sources
Sales of Fixed Assets 38,263 35,000 35,000 35,000
Capital Lease Proceeds - - - 425,000
Total Other Sources 38,263 35,000 35,000 460,000
TOTAL REVENUES 748,501 746,437 63,615 1,210,789
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 541,668 697,960 93,846 990,505
Recreation Center Equipment 200,364 131,100 131,100 3,331
Computer and Office Equipment 64,458 71,233 85,641 24,499
Machinery and Equipment 16,733 43,898 - 43,898
Heat Recovery 25 - - -
Total Operating Expenditures 823,248 944,191 310,587 1,062,233
TOTAL EXPENDITURES 823,248 944,191 310,587 1,062,233
NET SOURCE (USE) OF FUNDS (74,747) (197,754) (246,972) 148,556
FUND BALANCES, Beginning of Year 3,352,436 3,214,496 3,277,689 3,030,717
FUND BALANCES, End of Year 3,277,689$ 3,016,742$ 3,030,717$ 3,179,273$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Final
Original Revised Adopted
Account Actual Budget Budget Budget
Number Description 2019 2020 2020 2021
Charges for Services:
Equipment Rental Charges
54904 Nondepartmental 106,934 106,934 - 71,126
54904 Comm Dev - Planning 847 - - -
54905 Comm Dev - Building Inspection - - - 3,997
54904 Police - Administration 46,317 46,317 - 32,923
54904 Police - Patrol 94,821 94,821 - 103,379
54904 Police - Investigations 8,071 8,071 - 17,800
54904 Engineering 1,899 1,899 - 3,986
54904 Buildings 63,802 63,802 - 100,522
54904 Public Works - Road and Bridge 110,967 110,967 - 99,819
54904 Public Works - Parks 103,475 103,475 - 121,542
54904 Mobility - Operations 44,088 44,088 - 13,724
54904 Mobility - Wash Bay 21,939 21,939 - 65,241
54904 Fleet Maintenance 1,807 1,807 - 8,428
54903 Recreation - Administration - - - 11,804
54904 Recreation - Aquatics 21,157 21,157 - 21,933
54904 Recreation - Fitness 58,410 58,410 - 74,565
54904 Recreation - Guest Services 6,054 - - -
54000 Total Charges for Services 690,588 683,687 - 750,789
Other Revenue
58205 Insurance Claim Reimbursements 19,650 27,750 28,615 -
Other Sources:
59101 Sale of Fixed Assets 38,263 35,000 35,000 35,000
59303 Capital Lease Proceeds - - - 425,000
59000 Total Other Sources 38,263 35,000 35,000 460,000
50000 TOTAL REVENUES 748,501$ 746,437$ 63,615$ 1,210,789$
Revenue Detail
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
TOWN OF AVON
DETAILED BUDGET REQUESTS
2020 Amended
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2020
Amended
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Non-Departmental:
Utility 4X4 Hybrid
Replace #400 23,721$
Replace #401, Toyota Highlander 37,366
Roads and Bridges:
Pickup w/ Plow - Replace #220 35,017
Street Sweeper - Replace #216 250,000
Loader - Replace #294 175,000
Parks:
Flatbed- Replace #287 47,452
Tractor - Replace #286 31,795
Clubcar Electric Cart - Replace #207 10,947
Bobcat/Toolcat - Replace #274 59,142
Police:
2020 Ford Interceptor - Replaces #356 Totaled R 56,480
Recreation Dept:
Chevy Van - Replace #501 27,520
66501 Fleet and Heavy Equipment 93,846
66000 Total Capital Outlay 93,846$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2021 Proposed
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2021
Proposed
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Non-Departmental:
Utility 4X4 Hybrid
Replace #400, Neighborhood Electric Vehicle 25,000$
Police:
Utility 4X4 Hybrid
Replace #348 56,000
Replace #349 56,000
Replace #351 56,000
Public Works - Roads and Bridges:
Pickup w/ Plow (4X4) - Replace #220 35,017
Public Works - Parks:
Pickup w/ Plow (4X4) - Replace #209 33,540
Flatbed- Replace #287 47,452
66501 Automobiles and Light-duty Trucks 309,009
Public Works - Roads and Bridges:
Street Sweeper - Replace #216 250,000
Loader - Replace #294 175,000
Public Works - Parks:
Clubcar Electric Cart - Replace #207 10,947
Tractor - Replace #286 31,795
Bobcat/Toolcat - Replace #274 59,142
Lift Truck - Replace #104 154,612
66502 Heavy Trucks and Moving Equipment 681,496
66000 Total Capital Outlay 990,505$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2020 Original
Department:N/A
Program:Recreation Equipment #812
2020
Account Original
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Aquatics (Building Improvements):
Water Cannon 8,442$
Tumble Bucket 5,365
Hitchin Post Pipefalls 5,048
Steam Generator 11,279
Diving Board 5,616
Parks:
Paddleboats #1855, 1856, 1854, 1857, 1429, 143 15,502
Facilities:
Dry Vaccum in Rec Center- Replace #1634 933
Security Cameras (14) in Rec Center - Replace 12,155
Diving Board Platform - Replace #1999 5,070
Manlift - Replace 9,052
Fitness:
LCD Televisions - Replace #1073, 1074, 1075 7,625
Dumbbells - Replace #779, 857, 778, 945, 946, 94 13,803
Spin Bikes - Replace # 2009, 2010, 2011, 2012, 2013,
2014, 2015, 2016, 2017, 2018, 2019 24,198
Aerobic Dumbells - Replace #1845, 790 6,291
Roman Bench - Replace #1345 721
66407 Athletic and Recreational Equipment 131,100
66000 Total Capital Outlay 131,100$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2021 Proposed
Department:N/A
Program:Recreation Equipment #812
2021
Account Proposed
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Olympic Flat Bench #2218 553$
Preacher Curl #2220 553
Smith Machine #2219 2,225
66407 Athletic and Recreational Equipment 3,331
66000 Total Capital Outlay 3,331$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2020 Amended
Department:N/A
Program:Computers and Office Equipment #813
2020
Account Amended
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Technology:
Switches:
Replace #1831, 1832, 2216 25,498$
Virtual Servers:
UCS C220 MD - VM Host #1829 21,198
UCS C240 M3 - VM Host #1835 24,537
Police Patrol:
MDTs (4)14,408
66402 Computers and Peripherals 85,641
66000 Total Capital Outlay 85,641$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2021 Proposed
Department:N/A
Program:Computers and Office Equipment #813
2021
Account Proposed
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Technology:
Wireless LAN Controller 24,499$
66402 Computers and Peripherals 24,499
66000 Total Capital Outlay 24,499$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2020 Revised
Department:N/A
Program:Machinery and Equipment #814
2020
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Roads and Bridges Dept:
UHF Repeater Radio - Replace #1681 8,598$
Variable Message Sign - Replace #657 27,639
Parks Dept:
Snowblower - Replace #1300 7,661
66499 Other Machinery and Equipment -
66000 Total Capital Outlay -$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2021 Proposed
Department:N/A
Program:Machinery and Equipment #814
2021
Account Proposed
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Roads and Bridges Dept:
UHF Repeater Radio - Replace #1681 8,598$
Variable Message Sign - Replace #657 27,639
Parks Dept:
Snowblower - Replace #1300 7,661
66403 Audio/Visual Equipment 43,898
66000 Total Capital Outlay 43,898$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2020 Original
Department:N/A
Program:Heat Recovery #815
2020
Account Original
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Heat Recovery
Buildings and Facilities:-
66704 Heat Recovery -
66000 Total Capital Outlay -$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2021 Proposed
Department:N/A
Program:Heat Recovery #815
2021
Account Proposed
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Heat Recovery
Buildings and Facilities:-$
66704 Heat Recovery -
66000 Total Capital Outlay -$
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
Personnel Services 1,012,819$ 1,346,977$ 1,116,666$ 1,133,317$
Commodities 52,181 39,455 55,214 8,565
Purchased & Contract Services 643,464 630,641 514,869 469,832
Other Operating Costs 587,168 562,172 805,179 593,747
Capital Outlay 11,628 8,450 37,149 1,350
Total 2,307,260$ 2,587,695$ 2,529,077$ 2,206,811$
Mayor and Town Council 279,585$ 270,662$ 267,768$ 292,101$
Town Attorney/Legal 212,972 155,000 205,000 205,000
Town Clerk 132,617 134,843 139,737 135,652
Municipal Court 93,189 148,478 128,141 134,547
Town Manager 364,059 579,654 412,154 423,644
Community Relations 202,096 268,766 226,211 248,119
Economic Development - 140,250 143,250 158,700
Special Events 825,625 798,042 392,195 514,898
Community Grants 197,117 92,000 97,000 94,150
COVID-10 - - 517,621 -
Total 2,307,260$ 2,587,695$ 2,529,077$ 2,206,811$
BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and
activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not
dispersed proportionately among departments and funds.
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
The General Government Department includes the legislative, general administrative services, legal, municipal court, special
events, communications and marketing, community grants and economic development functions of the Town. These functions are
performed by the Council, Town Manager, Town Clerk, Town Attorney, Municipal Court Judge, and various Town Staff.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
The Deputy Town Manager was vacated in late 2019, this position was subsequently eliminated and all expenses for this position
are not included in the 2021 budget. The Special Events Coordinator position was vacated mid-year in 2020, this position was
subsequently eliminated and all expenses for this position are not included in the 2021 budget; however, the Special Events
Coordinator Position has been replaced with two full-time seasonal coordinators to assist with the summer events season.
Planning and Zoning Commmission expenses were moved from the General Government to Community Development.
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Town Manager 1 1 1 1
Deputy Town Manager 1 1 0 0
Executive Asst. to the Town Manager 0 1 1 1
General Government Intern 0 1 1 0
Communications Manager 1 1 1 1
Town Clerk 1 1 1 1
Court Administrator 1 1 1 1
Cultural Arts and Special Events Manager 1 1 1 1
Special Events Coordinator 1 1 1 0 Total 7 9 8 6
Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town,
setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic
development investments, which are provided funding to other agencies, are approved by the Town Council.
JUDICIAL
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as the
legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel appointments.
AUTHORIZED POSITIONS
PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT
LEGISLATIVE
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction
of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town
Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances.
ADMINISTRATION
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in addition
to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town
personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions
with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town.
Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents
through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s
various constituencies on activities, agendas and programs.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as
well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal
elections and for the administration of liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town
legislation and public records requests.
Special Events Administration & Production: Responsible for the special event development operations of all special events in
the Town of Avon, including Town-produced events, such as Salute to the USA, and events put on by outside producers. The staff
provides administrative support to the Cultural, Arts and Special Events (CASE) Committee. The CASE Manager oversees two
part-time employees and the Town's volunteers.
Event Funding: $741,894 has been approved by the Town Council for 2021 special events, which includes town-produced and
third party-produced events.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which include
economic development, art and cultural programs, regional environmental projects and health and human service needs.
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61102 Regular Part-time Salaries 51,000 51,372 51,000 51,000
61207 Telephone Allowance 480 480 480 480
[Entity] Budget Detail Desc.Total
[111] Telephone 480
Total 480
61302 Retirement Contrib. - PTS 1,913 1,926 1,912 1,912
61401 FICA/Medicare 562 752 746 746
61501 Grp Health & Life Insurance 139,007 148,533 148,533 168,654
61507 Dental Insurance 11,672 10,971 10,971 11,655
61509 Worker's Compensation 21 62 62 62
61510 Unemployment Insurance 153 154 153 153
61000 Personnel Services 204,807 214,251 213,857 234,662
62999 Office Supplies and Material 208 0 0 0
62000 Commodities 208 0 0 0
63203 Printing and Reproduction S 431 300 300 300
[Entity] Budget Detail Desc.Total
[111] Business Cards, Name Badges & Name Plates 300
Total 300
63303 Photography Services 0 1,000 1,000 0
63999 Other Contract Services 19,037 3,500 500 3,000
[Entity] Budget Detail Desc.Total
[111] Consulting/Training 3,000
Total 3,000
63000 Purchased & Contracted 19,468 4,800 1,800 3,300
64101 Professional Development 9,012 5,300 5,300 6,900
[Entity] Budget Detail Desc.Total
[111] Creative Industries Summit 1,000
[111] CML Vail 1,200
[111] CAST Meetings 1,500
[111] APA 1,600
[111] Miscellaneous 1,600
Total 6,900
64102 Dues, Licenses and Membe 39,002 38,511 39,011 38,089
[Entity] Budget Detail Desc.Note Total
[111] I-70 Coalition 3,491
[111] CAST Board cut dues by 50% 1,213
[111] CML 9,697
[111] NWCCOG 6,338
[111] Climate Action Coll 12,350
[111] CC4CA 5,000
111 Mayor and Town Council Town of Avon
Line Item Detail
Total 38,089
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64104 Meeting Expenses 7,088 7,800 7,800 7,800
[Entity] Budget Detail Desc.Total
[111] Town Council Meetings & Retreats 5,000
[111] Mayor Meeting Meals 1,600
[111] Council Meetings 1,200
Total 7,800
64000 Other Operating Costs 55,102 51,611 52,111 52,789
66402 Computers and Peripherals 0 0 0 1,350
[Entity] Budget Detail Desc.Note Total
[111] Replace Council iPad Council-iPad-1 450
[111] Replace Council iPad Council-iPad-2 450
[111] Replace Council iPad Council-iPad-3 450
Total 1,350
66000 Capital Outlay 0 0 0 1,350
60000T Total Expenditures & Ot 279,585 270,662 267,768 292,101
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63101 Legal Services 212,972 155,000 205,000 205,000
[Entity] Budget Detail Desc.Total
[113] Town Attorney General 180,000
[113] Other Legal Services 25,000
Total 205,000
63000 Purchased & Contracted 212,972 155,000 205,000 205,000
60000T Total Expenditures & Ot 212,972 155,000 205,000 205,000
113 Town Attorney and Legal Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 67,631 71,682 69,452 69,452
61106 Paid out Leave 0 688 0 0
61121 PTS Wages 3,320 0 0 0
61151 Overtime Wages 495 500 500 500
61157 Spanish Fluency Stipend 0 0 704 2,288
[Entity] Budget Detail Desc.Note Total
[115] Avon Habla Torres 2,288
Total 2,288
61301 Retirement Contrib. - FT 7,509 7,961 7,640 7,640
61302 Retirement Contrib. - PTS 125 0 0 0
61304 Employee Assistance Prog 24 24 24 24
61401 FICA/Medicare 1,045 1,057 1,014 1,014
61501 Grp Health & Life Insurance 28,551 29,945 29,938 33,031
61505 Long-term Disab Insurance 381 405 396 396
61507 Dental Insurance 2,419 2,251 2,251 2,464
61509 Worker's Compensation 68 106 103 103
61510 Unemployment Insurance 224 219 210 210
61000 Personnel Services 111,794 114,838 112,232 117,121
62801 Employee Recognition Exp 0 25 25 50
[Entity] Budget Detail Desc.Total
[115] Employee Recognition 50
Total 50
62905 Books and Periodicals 7,151 4,500 4,500 4,500
[Entity] Budget Detail Desc.Total
[115] Codification 4,500
Total 4,500
62999 Office Supplies and Material 332 260 260 260
[Entity] Budget Detail Desc.Total
[115] General Office Supplies 260
Total 260
62000 Commodities 7,483 4,785 4,785 4,810
63304 Computer Services and Su 1,391 1,525 1,525 1,525
[Entity] Budget Detail Desc.Total
[115] Municipal Code Hosting 525
[115] Laserfiche Consulting 1,000
Total 1,525
63504 R&M - Office Equipment an 1,090 1,700 1,700 1,700
[Entity] Budget Detail Desc.Total
[115] Xeros Base Fee 1,700
Total 1,700
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63603 Rentals - Office Equipment 2,383 2,400 2,400 2,400
63999 Other Contract Services 251 500 500 500
[Entity] Budget Detail Desc.Total
[115] Background Checks 500
Total 500
63000 Purchased & Contracted 5,115 6,125 6,125 6,125
64101 Professional Development 455 5,400 5,400 2,400
[Entity] Budget Detail Desc.Total
[115] CMCA Conference x1 1,100
[115] CMCA Certification x1 800
[115] Misc trainings 500
Total 2,400
64102 Dues, Licenses and Membe 295 445 445 445
64301 Postage and Delivery 146 50 50 50
[Entity] Budget Detail Desc.Total
[115] FedEx and UPS Charges 50
Total 50
64302 Recording Fees 97 500 500 500
[Entity] Budget Detail Desc.Total
[115] County Recording Fees 500
Total 500
64305 Election and Registration C 5,976 1,500 9,000 3,000
[Entity] Budget Detail Desc.Note Total
[115] General Election Costs Based on 3 yr average 3,000
Total 3,000
64901 Advertising and Legal Notic 343 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[115] Town Clerk Legal Notices 1,200
Total 1,200
64000 Other Operating Costs 7,312 9,095 16,595 7,595
66402 Computers and Peripherals 913 0 0 0
66000 Capital Outlay 913 0 0 0
60000T Total Expenditures & Ot 132,617 134,843 139,737 135,651
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 26,516 55,049 52,520 52,520
61102 Regular Part-time Salaries 22,324 24,367 24,190 24,190
61106 Paid out Leave 0 776 0 0
61151 Overtime Wages 491 0 0 0
61301 Retirement Contrib. - FT 3,095 6,141 5,777 5,777
61302 Retirement Contrib. - PTS 837 914 907 907
61304 Employee Assistance Prog 12 48 48 48
61401 FICA/Medicare 750 1,163 1,112 1,112
61501 Grp Health & Life Insurance 4,315 29,974 10,153 11,474
61505 Long-term Disab Insurance 148 449 437 437
61507 Dental Insurance 297 2,251 666 726
61509 Worker's Compensation 44 117 113 113
61510 Unemployment Insurance 154 241 230 230
61000 Personnel Services 58,982 121,490 96,155 97,536
62801 Employee Recognition Exp 0 25 25 50
[Entity] Budget Detail Desc.Total
[121] Employee Recognition 50
Total 50
62999 Office Supplies and Material 199 200 200 200
[Entity] Budget Detail Desc.Total
[121] Supplies Specific to Court 200
Total 200
62000 Commodities 199 225 225 250
63101 Legal Services 19,990 18,000 23,000 23,000
[Entity] Budget Detail Desc.Total
[121] Municipal Court Legal 23,000
Total 23,000
63199 Other Professional Services 0 500 500 500
[Entity] Budget Detail Desc.Total
[121] Indigent Attorney Fees{CRLF}Attorney Fees 500
Total 500
63202 Juror and Witness Fees 0 250 250 250
[Entity] Budget Detail Desc.Total
[121] Jury Trial Requests 250
Total 250
63304 Computer Services and Su 3,341 3,438 3,438 3,438
[Entity] Budget Detail Desc.Total
[121] FullCourt Annual 3,438
Total 3,438
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63999 Other Contract Services 5,653 3,500 3,500 8,500
[Entity] Budget Detail Desc.Total
[121] Translation Services - 23 8,500
Total 8,500
63000 Purchased & Contracted 28,984 25,688 30,688 35,688
64101 Professional Development 3,085 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[121] Miscellaneous Court 1,000
Total 1,000
64102 Dues, Licenses and Membe 44 75 75 75
[Entity] Budget Detail Desc.Total
[121] CAMCA 75
Total 75
64000 Other Operating Costs 3,129 1,075 1,075 1,075
66402 Computers and Peripherals 1,896 0 0 0
66000 Capital Outlay 1,896 0 0 0
60000T Total Expenditures & Ot 93,189 148,478 128,143 134,549
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 244,782 406,927 291,500 292,604
61106 Paid out Leave 9,308 3,962 0 0
61201 Automobile Allowance 4,357 6,044 6,000 6,000
61203 Housing Allowance 5,011 6,951 6,900 6,900
61301 Retirement Contrib. - FT 27,950 45,198 32,065 32,186
61304 Employee Assistance Prog 44 97 71 72
61401 FICA/Medicare 3,699 6,146 4,414 4,430
61501 Grp Health & Life Insurance 39,659 79,392 49,293 59,210
61505 Long-term Disab Insurance 1,376 2,302 1,668 1,668
61507 Dental Insurance 3,116 5,409 3,158 3,569
61509 Worker's Compensation 716 2,988 2,800 2,801
61510 Unemployment Insurance 748 1,272 913 917
61000 Personnel Services 340,765 566,687 398,781 410,357
62801 Employee Recognition Exp 62 50 50 150
[Entity] Budget Detail Desc.Total
[131] $50 X 3 employees 150
Total 150
62999 Office Supplies and Material 192 100 100 100
[Entity] Budget Detail Desc.Total
[131] General Supplies 100
Total 100
62000 Commodities 255 150 150 250
63203 Printing and Reproduction S 22 0 250 250
63999 Other Contract Services 418 1,220 1,220 1,220
[Entity] Budget Detail Desc.Note Total
[131] Miscellaneous Professional Services 700
[131] Vail Alarm Monitoring Fee For panic alarm in council chambers 520
Total 1,220
63000 Purchased & Contracted 439 1,220 1,470 1,470
64101 Professional Development 3,325 5,250 5,250 6,540
[Entity] Budget Detail Desc.Total
[131] CML Conf Fee 340
[131] ICMA Annual Conference or Workshop 1,700
[131] CCCMA Conference, Hotel & Conf. Fees 500
[131] Misc Meetings & Trainings 2,000
[131] Intern Meetings & Trainings 2,000
Total 6,540
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 487 2,575 2,575 1,375
[Entity] Budget Detail Desc.Total
[131] ICMA (1)1,200
[131] CCCMA (2)175
Total 1,375
64104 Meeting Expenses 10,934 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 899 1,272 1,426 1,152
[Entity] Budget Detail Desc.Note Total
[131] Cell phone reimbursement 2 x $48 x 12 mths 1,152
Total 1,152
64902 Financial Support, Donation 1,600 0 0 0
64000 Other Operating Costs 17,244 11,597 11,751 11,567
66402 Computers and Peripherals 5,356 0 0 0
66000 Capital Outlay 5,356 0 0 0
60000T Total Expenditures & Ot 364,059 579,654 412,152 423,644
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 73,847 81,196 78,276 78,276
61106 Paid out Leave 0 753 0 0
61301 Retirement Contrib. - FT 8,123 9,014 8,610 8,610
61304 Employee Assistance Prog 24 24 24 24
61401 FICA/Medicare 1,042 1,188 1,135 1,135
61501 Grp Health & Life Insurance 19,350 20,308 20,288 23,754
61505 Long-term Disab Insurance 417 475 446 446
61507 Dental Insurance 1,396 1,300 1,300 1,421
61509 Worker's Compensation 67 120 116 116
61510 Unemployment Insurance 220 246 235 235
61000 Personnel Services 104,486 114,624 110,430 114,017
62801 Employee Recognition Expe 0 25 25 50
[Entity] Budget Detail Desc.Total
[133] Employee Recognition 50
Total 50
62904 Software 21 0 0 0
62999 Office Supplies and Material 91 100 100 100
62000 Commodities 112 125 125 150
63199 Other Professional Services 1,406 32,810 11,455 7,100
[Entity] Budget Detail Desc.Total
[133] Marketing Consulting 5,000
[133] Social Media Management 500
[133] Creative Suite 6 600
[133] Creative Services 1,000
Total 7,100
63203 Printing and Reproduction S 418 500 1,394 1,500
[Entity] Budget Detail Desc.Total
[133] Misc Postcard Mailer 1,000
[133] Misc Poster Printing 500
Total 1,500
63303 Photography Services 11,700 10,000 10,000 10,000
[Entity] Budget Detail Desc.Total
[133] Seasonal Photography 5,000
[133] Videography 5,000
Total 10,000
63304 Computer Services and Sup 63 0 0 1,068
[Entity] Budget Detail Desc.Note Total
[133] Internet for Wildridge webcam $89 x 12 1,068
[133] .0
Total 1,068
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63999 Other Contract Services 14,096 22,175 36,575 33,250
[Entity] Budget Detail Desc.Total
[133] Civic Plus Hosting 13,500
[133] Misc Website Updates 1,000
[133] Bang the Table 15,000
[133] Clear Gov - Insight module 3,750
Total 33,250
63000 Purchased & Contracted S 27,683 100,485 59,424 52,918
64101 Professional Development 139 1,000 1,000 1,000
64206 Cellular and Paging 434 432 432 434
[Entity] Budget Detail Desc.Total
[133] Cell Phone 434
Total 434
64301 Postage and Delivery 79 0 0 0
64901 Advertising and Legal Notic 12,075 13,500 16,200 41,000
[Entity] Budget Detail Desc.Total
[133] Digital Advertising 15,000
[133] Misc Advertising 2,000
[133] El Puente 24,000
Total 41,000
64904 Operating Fees, Assessmen 55,497 38,600 38,600 38,600
[Entity] Budget Detail Desc.Total
[133] Channel 5 - 2% franchise 38,600
Total 38,600
64000 Other Operating Costs 68,224 53,532 56,232 81,034
66402 Computers and Peripherals 1,589 0 0 0
66000 Capital Outlay 1,589 0 0 0
60000T Total Expenditures & Oth 202,096 268,766 226,211 248,119
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63199 Other Professional Services 0 22,750 22,750 24,000
[Entity] Budget Detail Desc.Total
[134] Destimetrics/Inntopia 24,000
Total 24,000
63999 Other Contract Services 0 0 20,000 0
63000 Purchased & Contracted 0 22,750 42,750 24,000
64102 Dues, Licenses and Membe 0 0 15,000 15,200
[Entity] Budget Detail Desc.Total
[134] Vail Board of Realtors Membership 200
[134] Front Ranger 15,000
Total 15,200
64902 Financial Support, Donation 0 117,500 85,500 119,500
[Entity] Budget Detail Desc.Note Total
[134] Northwest SBDC 5,000
[134] EGE Air Alliance 20,000
[134] Vail Valley Partnership 12,500
[134] Vail Valley Foundation Birds of Prey 40,000
[134] Vail Valley Mountain Trails Alliance 5,000
[134] Walking Mountains 35,000
[134] Avon Athletes Zoe Kalapos and Taylor Seaton 2,000
Total 119,500
64000 Other Operating Costs 0 117,500 100,500 134,700
60000T Total Expenditures & Ot 0 140,250 143,250 158,700
134 Economic Development Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 0 150,124 120,070 89,998
61106 Paid out Leave 0 1,496 2,092 0
61121 PTS Wages 0 0 7,280 19,820
[Entity] Budget Detail Desc.Note Total
[136] PTS Production Asst. 22 weeks 5/17-10/9 12,320
[136] Seating Attendants 15 weeks 05/24-09/06 7,500
Total 19,820
61301 Retirement Contrib. - FT 0 16,678 13,438 9,900
61302 Retirement Contrib. - PTS 0 0 273 743
61304 Employee Assistance Prog 0 48 38 24
61401 FICA/Medicare 0 2,198 1,877 1,592
61501 Grp Health & Life Insurance 0 40,102 35,885 33,110
61505 Long-term Disab Insurance 0 848 686 513
61507 Dental Insurance 0 2,917 2,640 2,464
61509 Worker's Compensation 0 222 566 1,191
61510 Unemployment Insurance 0 455 366 270
61000 Personnel Services 0 215,087 185,212 159,625
62302 Special Event Materials & S 0 3,550 999 203
62801 Employee Recognition Exp 0 50 50 50
[Entity] Budget Detail Desc.Note Total
[136] Employee Recognition $50 x 1 50
Total 50
62802 Food and Beverages 0 29,870 4,000 2,076
[Entity] Budget Detail Desc.Note Total
[136] Town Clean Up 1,500
[136] AvonLIVE! Artist hospitality 276
[136] General Volunteer support 300
Total 2,076
62805 Clothing and Uniforms 0 300 300 300
62899 Other Miscellaneous Operat 0 100 100 200
62904 Software 0 300 1,225 276
[Entity] Budget Detail Desc.Total
[136] Adobe Acrobat 276
Total 276
62000 Commodities 0 34,170 6,674 3,105
63199 Other Professional Services 0 22,700 500 0
63203 Printing and Reproduction S 0 7,085 2,000 3,450
[Entity] Budget Detail Desc. Note Total
[136] AvonLIVE directional signage 250
136 Special Events Town of Avon
Line Item Detail
[136] General Light pole banners 3,200
Total 3,450
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63304 Computer Services and Su 0 2,000 0 0
63305 Audio/Visual Services 0 31,900 15,500 16,500
[Entity] Budget Detail Desc.Note Total
[136] AvonLIVE stage production 16,500
Total 16,500
63306 Security Services 0 27,463 0 0
63606 Rentals - Crowd & Traffic C 0 9,250 9,250 0
63607 Rentals - Portable Facilities 0 13,700 3,410 4,715
[Entity] Budget Detail Desc.Note Total
[136] AvonLIVE PortaPotties, Handwash station 4,715
Total 4,715
Admission Fee Expenses 0 13,500 14,034 13,296
[Entity] Budget Detail Desc.Note Total
[136] Event assets power, tents, risers 13,296
Total 13,296
63999 Other Contract Services 0 186,975 79,616 103,370
[Entity] Budget Detail Desc.Note Total
[136] Town Clean Up music talent 400
[136] AvonLIVE talent, WM, photo 27,501
[136] SunsetLIVE talent 10,500
[136] Pop Up Music talent 8,799
[136] Lakeside Cinema screen, movies 11,170
[136] General Temporary Art Art project MSM 20,000
[136] General Permanent Art TBD 25,000
Total 103,370
63000 Purchased & Contracted 0 314,573 124,310 141,331
64101 Professional Development 0 2,800 2,800 1,450
[Entity] Budget Detail Desc.Note Total
[136] CFEA Denver conference 250
[136] IFEA Conference 800
[136] CCI Summit Conference 400
Total 1,450
136 Special Events Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 0 975 975 1,925
[Entity] Budget Detail Desc.Total
[136] CFEA Dues 175
[136] IFEA Dues 800
[136] Pollstar 950
Total 1,925
64103 Mileage Reimb. and Travel 0 3,700 3,700 2,000
[Entity] Budget Detail Desc.Note Total
[136] Per Diem CFEA / CCI 300
[136] Lodging IFEA / CCI 1,050
[136] Air travel IFEA 450
[136] Ground travel 200
Total 2,000
64104 Meeting Expenses 0 1,050 1,050 1,766
[Entity] Budget Detail Desc.Note Total
[136] CASE Meetings one per month 1,716
[136] Other misc. 50
Total 1,766
64206 Cellular and Paging 0 1,248 1,272 636
[Entity] Budget Detail Desc.Total
[136] Cell Phones (1) Manager 636
Total 636
64306 Permit and Licensing Fees 0 1,445 1,145 1,860
[Entity] Budget Detail Desc.Note Total
[136] Optional Premise Liquor State renewal 500
[136] Option Premise Liquor Local 175
[136] ASCAP 365
[136] SESAC 470
[136] BMI 350
Total 1,860
64307 Bank Service Charges and 0 1,552 112 0
64308 Sales Tax 0 3,644 264 0
64901 Advertising and Legal Notic 0 22,445 8,195 2,700
[Entity] Budget Detail Desc.Note Total
[136] Town Clean Up Facebook, Instagram 200
[136] Avon Live Facebook, Instagram 1,100
[136] Sunset Live Facebook, Instagram 1,400
Total 2,700
136 Special Events Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64902 Financial Support, Donation 0 186,902 47,902 198,500
[Entity] Budget Detail Desc.Total
[136] Financial Support Total 198,500
Total 198,500
64000 Other Operating Costs 0 225,761 67,415 210,837
66402 Computers and Peripherals 0 950 1,085 0
66404 Furniture and Fixtures 0 7,500 7,500 0
66000 Capital Outlay 0 8,450 8,585 0
60000T Total Expenditures & Ot 0 798,042 392,196 514,898
136 Special Events Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 0 0 0 250
[Entity] Budget Detail Desc.Total
[137] Eagle County Historical Society 250
Total 250
64902 Financial Support, Donation 0 92,000 97,000 93,900
[Entity] Budget Detail Desc.Total
[137] Buddy Werner League 1,000
[137] Catholic Charities 3,000
[137] Cycle Effect 2,200
[137] Eagle Valley Humane Society 2,500
[137] Eagle Valley Land Trust 5,000
[137] Education Foundatiojn of Eagle County 10,000
[137] Friends of Mountain Rescue 3,000
[137] Mountain Youth 5,000
[137] Mountain Valley Development Services 8,500
[137] Red Ribbon Project 1,200
[137] RoundUp River Ranch 2,500
[137] Small Champions 6,000
[137] SOS Outreach 4,000
[137] SpeakUp ReachOut 5,000
[137] Vail Valley Art Guild 2,500
[137] Vail Valley Charitable Foundation 5,000
[137] Vail Valley Salvation Army 10,000
[137] YouthPower365 15,000
[137] Miscellaneous 2,500
Total 93,900
64000 Other Operating Costs 0 92,000 97,000 94,150
60000T Total Expenditures & Ot 0 92,000 97,000 94,150
137 Community Grants Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62203 Street Sign Materials and S 0 0 2,256 0
62802 Food and Beverages 0 0 8,000 0
62803 Janitorial, Custodial and Cle 0 0 6,391 0
62806 Safety Materials and Suppli 0 0 26,608 0
62000 Commodities 0 0 43,255 0
63203 Printing and Reproduction S 0 0 151,467 0
63552 Janitorial and Custodial Ser 0 0 41,835 0
63000 Purchased & Contracted S 0 0 193,302 0
64902 Financial Support, Donation 0 0 252,500 0
64000 Other Operating Costs 0 0 252,500 0
66402 Computers and Peripherals 0 0 3,564 0
66404 Furniture and Fixtures 0 0 25,000 0
66000 Capital Outlay 0 0 28,564 0
60000T Total Expenditures & Oth 0 0 517,621 0
138 COVID19 Town of Avon
Line Item Detail
FinalApprovedRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 418,731$ 480,094$ 475,668$ 492,531$
Commodities 21,232 24,500 24,880 30,101
Purchased and Contract Services 22,671 25,188 25,188 30,188
Other Operating Costs 44,380 36,386 44,998 40,016
Capital Outlay 4,685 - - 950
Total 511,699$ 566,168$ 570,734$ 593,786$
Human Resources 511,699$ 566,168$ 570,734$ 593,786$
Total 511,699$ 566,168$ 570,734$ 593,786$
Human Resources Director 1 1 1 1
Human Resources Manager 1 1 1 1
Human Resources & Risk Mgmt. Coordinator 1 1 1 1
Human Resources Assistant 0.65 0.65 0.65 0.65 Total 3.65 3.65 3.65 3.65
BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT
The Human Resources Department was established in August 2015. Essential functions of the department include assisting
department directors with recruitment, hiring, employee relations and performance management; managing and administering the
compensation and benefits programs; oversight of the Town’s risk management and safety programs; policy development and
compliance; and, working with department directors to develop appropriate training and professional development plans for
employees.
ADMINISTRATION OF THE DEPARTMENT
The Human Resources Department is administered by the Human Resources Director, who is responsible for providing leadership
in developing and implementing the Human Resources strategic plan, and overseeing all administrative, legislative, and fiscal
operations necessary to assure quality management of core human resources functions for the Town.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
HR has maintained its staffing at 3.65 FTEs through 2020 and are budgeting for the same in 2021. We introduced Avon Habla!,
our Spanish language initiative, in 2020, and will continue to offer Spanish classes periodically during 2021. We reduced Spanish
expenditures accordingly.
Compensation and Benefits Administration
Organizational Culture and Employee Relations
Policy Development and Compliance
Recruitment and Selection
Training and Development
Risk Management and Safety
Training and Development: Develops, in collaboration with department directors, training and professional development
programs that address employee training needs and improves teamwork, through initiatives including, but not limited to, new
employee orientation, performance management training, leadership training and strengthening the Town's culture. Supports
department heads when subject-specific training needs to be identified.
Organizational Culture and Employee Relations: Provides support to department directors to strengthen the employer-
employee relationship through measuring job satisfaction, employee engagement and resolving workplace conflict. Executes a
variety of employee events including Health Fair, Summer Employee Recognition, Holiday Party, Open Enrollment, and Wellness
Initiatives.
Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's policies,
procedures and practices on personnel and risk management matters. Responsible for monitoring local, state and federal
employment laws and court rulings to ensure the Town remains fully compliant with all applicable laws and/or directions.
Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current staffing levels
and advertising for vacant positions. Arranges and participates in the interview and screening process to obtain and fill open
positions with qualified candidates. Develops compensation outlines for newly created positions.
Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs, including
workers' compensation and property and liability insurance. Manages the Town's safety committee meetings, employee workplace
safety training, workplace injury and property and liability reporting, modified duty and return-to-work programs, annual property
tours, facility and equipment appraisal, annual risk management and safety insurance audits and renewals, and state workers
compensation recertification program.
Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment surveys,
evaluates and analyzes pay practice data to determine market competitiveness, and develops and administers the Town’s
compensation structures and classification policies. Assist in the development and implementation of the Town’s retirement plans
and group health insurance plan; providing support in the areas of plan elections, medical, dental, vision, disability coverages.
PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES
General Human Resources
Supports the Town Leadership Team in providing highly relevant guidance and coaching on a wide array of people issues.
Supports TOA employees by providing a robust series of services and benefits, seeking to make Town of Avon an attractive
workplace. HR maintains currency on best HR practices in the municipal world, and in our geography, and works to keep all HR
staff current on HR practices in general by providing continuing education opportunities.
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 289,496 319,747 315,912 321,518
61106 Paid out Leave 2,303 3,113 0 0
61121 PTS Wages 24,069 34,584 37,784 37,784
61122 PTS Bonuses 0 900 900 900
61151 Overtime Wages 231 600 600 600
61301 Retirement Contrib. - FT 32,098 35,515 34,750 35,367
61302 Retirement Contrib. - PTS 903 1,297 1,417 1,417
61304 Employee Assistance Prog 64 73 72 72
61401 FICA/Medicare 4,419 5,205 5,150 5,232
61501 Grp Health & Life Insurance 57,535 70,860 70,876 80,906
61505 Long-term Disab Insurance 1,617 1,800 1,823 1,833
61507 Dental Insurance 4,454 4,851 4,851 5,307
61509 Worker's Compensation 603 472 467 513
61510 Unemployment Insurance 939 1,077 1,066 1,082
61000 Personnel Services 418,731 480,094 475,668 492,530
62801 Employee Recognition Exp 19,591 21,900 21,900 27,201
[Entity] Budget Detail Desc.Note Total
[132] Dept Employee Recognition $50 x 4 200
[132] Spring Employee Appreciation Lunch 1,600
[132] Summer Picnic 3,500
[132] Years of Service Awards 2,500
[132] Awards of Excellence 1,000
[132] Holiday Party 10,000
[132] Fall Turkeys $40 x 111 4,400
[132] Employee Appreciation Merchandise $20 x 111 2,200
[132] Retirement Recognition 1,800
Total 27,200
62805 Clothing and Uniforms 0 0 0 500
[Entity] Budget Detail Desc.Total
[132] Blue Employee Shirts 500
Total 500
62806 Safety Materials and Suppli 71 800 1,132 800
[Entity] Budget Detail Desc.Total
[132] Ice Cleats 150
[132] Misc Safety Items 150
[132] Safety Awards 500
Total 800
62904 Software 264 0 0 300
[Entity] Budget Detail Desc.Total
[132] Adobe Acrobat 300
Total 300
62905 Books and Periodicals 0 500 500 500
[Entity] Budget Detail Desc.Total
[132] Safety Publications & Training Materials 300
[132] CIRSA Training Videos 200
Total 500
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62999 Office Supplies and Material 1,307 1,300 1,348 800
[Entity] Budget Detail Desc.Total
[132] Office Supplies 800
Total 800
62000 Commodities 21,232 24,500 24,880 30,101
63205 Background Checks 5,670 3,800 3,800 3,800
[Entity] Budget Detail Desc.Total
[132] New Hire Background Checks 3,800
Total 3,800
63301 Medical Services and Exam 6,369 12,000 12,000 12,000
[Entity] Budget Detail Desc.Total
[132] Random Drug & Alcohol Testing 9,000
[132] DOT Physicals 3,000
Total 12,000
63504 R&M - Office Equipment an 1,315 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[132] Per page print charges 1,500
Total 1,500
63603 Rentals - Office Equipment 1,781 1,788 1,788 1,788
63999 Other Contract Services 7,536 6,100 6,100 11,100
[Entity] Budget Detail Desc.Total
[132] Health & Wellness Fair 3,000
[132] Pre-Employment Drug Screening 2,000
[132] Flu Shots 1,100
[132] COVID Vaccine 5,000
Total 11,100
63000 Purchased & Contracted 22,671 25,188 25,188 30,188
64101 Professional Development 8,235 5,600 9,200 5,600
[Entity] Budget Detail Desc.Note Total
[132] Training for HR Staff 2,000
[132] SHRM Annual Conference (Did not attend in 2020, Registration
prepaid)
3,600
Total 5,600
64102 Dues, Licenses and Membe 6,658 6,900 6,900 7,954
[Entity] Budget Detail Desc.Note Total
[132] SHRM Membership $220 x 3 660
[132] HCHRA Membership $75 x 3 225
[132] Certification Renewal HRCI @ $169; SHRM @ $100 269
132 Human Resources Town of Avon
Line Item Detail
[132] Certification Exam SHRM @ $300 300
[132] Employers Council 6,500
Total 7,954
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64104 Meeting Expenses 609 1,250 1,250 1,250
[Entity] Budget Detail Desc.Total
[132] Benefits, Safety and Retirement Meetings 1,250
Total 1,250
64105 Training 795 5,000 9,772 7,000
[Entity] Budget Detail Desc.Note Total
[132] Supervisory Town-wide Trainings 2 x $1500 3,000
[132] Customer Service Training 2,000
[132] Avon Habla Testing 2,000
Total 7,000
64206 Cellular and Paging 644 636 876 1,212
[Entity] Budget Detail Desc.Note Total
[132] Cell Phones 636
[132] Cell phone reimbursement Manager 576
Total 1,212
64901 Advertising and Legal Notic 24,908 15,000 15,000 15,000
[Entity] Budget Detail Desc.Note Total
[132] Advertising for Recruitment Vail Daily, Internet, etc. 15,000
Total 15,000
64999 Other Miscellaneous Operat 2,530 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[132] Recruitment Expenses (non-advertising) 2,000
Total 2,000
64000 Other Operating Costs 44,380 36,386 44,998 40,016
66402 Computers and Peripherals 4,685 0 0 950
[Entity] Budget Detail Desc.Note Total
[132] Desktop Replacement HR-ADMINASST-17 950
Total 950
66000 Capital Outlay 4,685 0 0 950
60000T Total Expenditures & Ot 511,699 566,168 570,734 593,785
132 Human Resources Town of Avon
Line Item Detail
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 1,150,726$ 1,221,180$ 1,185,954$ 1,216,873$
Commodities 41,306 45,688 57,260 42,677
Purchased & Contract Services 434,723 395,138 419,084 454,118
Other Operating Costs 405,404 387,814 281,167 335,875
Capital Outlay 8,063 1,500 1,500 1,600
Total 2,040,222$ 2,051,320$ 1,944,965$ 2,051,143$
Finance 926,999$ 993,978$ 986,754$ 994,292$
Information Technology 459,548 441,785 448,608 457,892
Nondepartmental 653,675 615,557 509,603 598,959
Total 2,040,222$ 2,051,320$ 1,944,965$ 2,051,143$
Finance Director / Asst. Town Manager 1 1 1 1
Finance Manager 1 1 1 1
Senior Accountant 2 2 2 2
Payroll Administrator 1 1 1 1
Accounting Assistant II 2 2 2 2
IT Manager 1 1 1 1
Help Desk Technician 1 1 1 1
Building Attendant 1 1 1 1 Total 10 10 10 10
BUDGET SUMMARY: FINANCE AND IT DEPARTMENT
AUTHORIZED POSITIONS
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
SUMMARY OF CHANGES FROM PREVIOUS YEAR
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of
time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The
remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance
Division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the
Town's Information Technology Manager.
The Finance Department positions of Finance Manager, and Accounts Payable I Accountant saw the retirement of employees that
had been with the Town for 35 and 19 years respectively. The department successfully onboarded two employees new to the
Town to fill these positions. During this transition Finance also successfully managed the implementation of a new Enterprise
Resource Planning system scheduled to go live in early January, 2021 and the implementation of a new purchasing card system.
All of these changes have allowed the Finance Department to analyze and improve many processes leading to increased
efficiency and productivity.
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is
also responsible for the Town's information technology systems.
ADMINISTRATION OF THE DEPARTMENT
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue
collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure
and asset safekeeping; and preparation of the Town's comprehensive annual financial report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and
preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-year Capital
Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical information
and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance,
meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury
management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures,
forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio
management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to
premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration
and support. Finance Director and Finance Manager serve on the retirement boards.
FINANCE
PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT
IT
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security,
routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track
requests for equipment, software and training.
Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient.
NONDEPARTMENTAL
Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or
administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial services for Town
facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and liability
insurance coverages, and the Town's telephony and internet connections.
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 570,486 603,694 585,841 589,308
61106 Paid out Leave 5,940 5,800 9,116 0
61121 PTS Wages 865 0 0 0
61151 Overtime Wages 5,468 5,000 5,000 5,000
61157 Spanish Fluency Stipend 0 0 704 2,288
61201 Automobile Allowance 4,514 3,626 3,600 3,600
61301 Retirement Contrib. - FT 63,407 67,044 65,445 64,824
61302 Retirement Contrib. - PTS 32 0 0 0
61304 Employee Assistance Prog 152 169 169 168
61401 FICA/Medicare 7,565 8,963 8,752 8,670
61501 Grp Health & Life Insurance 106,542 131,670 131,595 151,200
61505 Long-term Disab Insurance 3,177 3,458 3,346 3,359
61507 Dental Insurance 8,607 8,783 8,783 9,602
61509 Worker's Compensation 738 3,217 3,107 3,113
61510 Unemployment Insurance 1,753 1,854 1,811 1,794
61000 Personnel Services 779,245 843,280 827,268 842,925
62801 Employee Recognition Exp 795 175 175 350
[Entity] Budget Detail Desc.Total
[141] Gift Cards - $50 x 7 350
Total 350
62904 Software 572 1,000 1,000 950
[Entity] Budget Detail Desc.Total
[141] Adobe Acrobat 350
[141] Symantec 400
[141] MIscelleneous 200
Total 950
62905 Books and Periodicals 2,418 2,360 2,360 2,160
[Entity] Budget Detail Desc.Total
[141] Reuters Books Online 1,885
[141] GAAFR Newletter 50
[141] Payroll Handbook 225
Total 2,160
62999 Office Supplies and Material 1,389 1,500 1,500 1,455
[Entity] Budget Detail Desc.Total
[141] Finance Specific Supplies 1,455
Total 1,455
62000 Commodities 5,175 5,035 5,035 4,915
63102 Audit and Accounting Servi 21,940 20,500 20,500 24,500
[Entity] Budget Detail Desc.Total
[141] Annual Audit 20,500
[141] Single Audit (CARES) 4,000
Total 24,500
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63199 Other Professional Services 3,195 5,000 13,500 5,000
[Entity] Budget Detail Desc.Total
[141] Sales Tax Audit Program 5,000
Total 5,000
63203 Printing and Reproduction S 1,901 2,125 2,125 1,720
[Entity] Budget Detail Desc.Total
[141] EC RETT Sales 100
[141] W-2's & 1099's 250
[141] Budget Printing (15) 820
[141] AP Checks and Envelopes 250
[141] CAFR Prining (15) 300
Total 1,720
63304 Computer Services and Su 84,430 92,758 92,758 85,458
[Entity] Budget Detail Desc.Total
[141] Tyler Tech Support 26,558
[141] MUNIRevs 19,200
[141] Lodging Revs 12,000
[141] KRONOS 14,200
[141] SQL/Excel Scripts 1,000
[141] Other Computer Services 2,500
[141] ClearGov Budget Book/Transparency Module 10,000
Total 85,458
63504 R&M - Office Equipment an 1,076 1,450 1,450 1,300
[Entity] Budget Detail Desc.Total
[141] Toner Cartridges 600
[141] Print Charges 700
Total 1,300
63603 Rentals - Office Equipment 1,774 1,860 1,860 1,860
[Entity] Budget Detail Desc.Note Total
[141] Copier Lease $155 per Month 1,860
Total 1,860
63999 Other Contract Services 4,922 0 0 0
63000 Purchased & Contracted 119,238 123,693 132,193 119,838
64101 Professional Development 9,294 9,450 9,450 10,600
[Entity] Budget Detail Desc.Note Total
[141] CGFOA Trainng/Webinars Staff 1,000
[141] CGFOA State Conference x2 virtual 500
[141] GFOA National Finance Director 1,750
[141] CPFO Program x2 1,200
[141] GFOA Training/Webinars Finance Manager/Staff 2,500
[141] Kronos Conference Payroll Admin 3,000
141 Finance Town of Avon
Line Item Detail
[141] Denver Payroll Conf Payroll Admin 650
Total 10,600
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 1,270 1,305 1,305 1,000
[Entity] Budget Detail Desc.Note Total
[141] APA Denver Dues Payroll Admin 60
[141] APA National Dues Payroll Admin 260
[141] GFOA x3 150
[141] CGFOA x4 200
[141] American Inst. CPA Director 285
[141] Notary x2 45
[141] Payroll Source biennial $230 - paid 2020 0
Total 1,000
64104 Meeting Expenses 457 750 750 1,520
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll 3@$30 90
[141] CO Tax Audit Coalition 4@$45 180
[141] West Slope Coalition 6@$25 150
[141] Staff & Organizational 200
[141] Finance Committee 6@$150 900
Total 1,520
64201 Telephone & Long-distance 0 0 0 600
[Entity] Budget Detail Desc.Note Total
[141] Home internet $50/mo 600
Total 600
64206 Cellular and Paging 1,157 780 1,068 1,808
[Entity] Budget Detail Desc.Note Total
[141] Director Cell 12@$55 660
[141] Power Pack 12@$48 (stipend) 574
[141] Cell phone reimbursement 12@48 574
Total 1,808
64307 Bank Service Charges and 8,096 5,700 5,700 6,000
[Entity] Budget Detail Desc.Total
[141] Vericheck 2,750
[141] 1st Bank 2,750
[141] MIsc 500
Total 6,000
64399 Other Administrative Fees 1,876 2,285 2,285 3,285
[Entity] Budget Detail Desc.Total
[141] RETT Recording Fees 2,800
[141] GFOA Cert of Audit 485
Total 3,285
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64901 Advertising and Legal Notic 79 200 200 200
[Entity] Budget Detail Desc.Total
[141] Notices for Budget 200
Total 200
64000 Other Operating Costs 22,229 20,470 20,758 25,013
66402 Computers and Peripherals 1,112 1,500 1,500 1,600
[Entity] Budget Detail Desc.Note Total
[141] Laptop Replacement for Director FIN-DIRLAP-17 1,600
Total 1,600
66000 Capital Outlay 1,112 1,500 1,500 1,600
60000T Total Expenditures & Ot 926,999 993,978 986,754 994,291
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 213,852 217,133 211,799 209,324
61106 Paid out Leave 1,571 2,013 0 0
61151 Overtime Wages 1,078 1,000 1,000 1,000
61301 Retirement Contrib. - FT 23,697 24,106 23,298 23,026
61304 Employee Assistance Prog 48 48 48 48
61401 FICA/Medicare 3,033 3,192 3,086 3,050
61501 Grp Health & Life Insurance 38,728 40,387 40,355 44,747
61505 Long-term Disab Insurance 1,181 1,271 1,224 1,193
61507 Dental Insurance 3,134 2,917 2,917 3,190
61509 Worker's Compensation 197 321 313 309
61510 Unemployment Insurance 647 660 638 631
61000 Personnel Services 287,165 293,047 284,678 286,517
62401 Gasoline 0 240 240 240
[Entity] Budget Detail Desc.Total
[143] Fuel for 1 vehicle 240
Total 240
62801 Employee Recognition Exp 0 50 50 100
[Entity] Budget Detail Desc.Note Total
[143] Employee Recognition $50 x 2 100
Total 100
62903 Data Processing Supplies 745 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[143] Misc Parts 1,500
Total 1,500
62904 Software 92 2,450 7,850 500
[Entity] Budget Detail Desc.Total
[143] Miscellaneous Software 500
Total 500
62000 Commodities 837 4,240 9,640 2,340
63304 Computer Services and Su 160,437 129,389 139,181 154,420
[Entity] Budget Detail Desc.Note Total
[143] SG-VMHost01 FCH1814V05G 675
[143] Muni-vmhost01 FCH1938V2MH 680
[143] Muni-vmhost02 FCH1938V2MP 680
[143] Private DSL Lines (3) 185 / month 2,220
[143] Symantec AntiVirus 160 devices x 55 8,800
[143] Barracuda Backup Server + Cloud service 1 yr maint 5,080
[143] Barracuda Email Archiver 1 yr maint 3,113
[143] PEI Labor w/ Managed Svcs 5,000
143 Information Systems Town of Avon
Line Item Detail
[143] PEI Managed Services 1 yr 1,800 / month 21,600
[143] Electronic Recycling 400
[143] ProofPoint Spamfilter 1yr sub 115 x $2.25 12 3,105
[143] VMWare Maintenance 1 year maint 6,202
[143] Office 365 - G1 Subscriptions $8 x 50x 12 mos 4,800
[143] Office 365 - G3 Subscriptions $20 x 88 x 12 mos 21,120
[143] Skype Subscription $2 x 88 x 12 mos + $42 security 2,154
[143] Azure Premium $6x 136 x 12 mos 9,792
[143] PEI License Mgmt $75 x 12 900
[143] Audio Code Gateway DT2654214 Mnt 1y 1,710
[143] Smarttap voice recording 1,705
[143] Lync Enterprise SA 1,526
[143] Phone Headset replacements Replaced as needed. 1st year $600.
May increase in following years
600
[143] Laserfiche Forms build support 1,500
[143] Exch Serv Enterprise SA 30 CAL for temp and service acct 640
[143] Exch Serv Enterprise SA 814
[143] SQL Servier Std SA 5 SA 901
[143] Windows Enterprise SA 7 SA 367
[143] Office Pro Plus SA 5 Licenses 593
[143] Office Std SA 20 Licenses 1,733
[143] Windows Server Standard SA 80 dual core 1,763
[143] Windows Serv CAL SA 80 Licenses 588
[143] VOIP gateway Toa-Oth-AnalogVg01 DT2761317 0
[143] VOIP gateway TOA-PSF-VG01 DT2793428 0
[143] VOIP gateway Toa-Fleet-AnalogVg01 DT2793462 0
[143] VOIP gateway T0a-Rec-AnalogVg01 DT2810328 0
[143] Switch PumpHouse FCW1844A3FT Mnt 1y 390
[143] Switch TOA-Pavilion FCW1850B3DN Mnt 1y 390
[143] Switch Fleet-SW02 FCW1937B1NV Mnt 1y 890
[143] hq-core01 FCW1952F0DF 1,584
[143] Switch Psf-Core01-1 FCW2116C0RA 1,617
[143] Switch Nth-Fl2Core01 FD01708R0YL 970
[143] Switch rec-02 FDO1818R09D 770
[143] Switch Nth-Fl3Sw02 FJC2218W1MV 781
[143] Switch Nth-Fl1Sw01 FJC2218W1Q8 781
[143] Switch Nth-Fl3Sw01 FJC2218W1S6 781
[143] Switch REC-FL1SW01 FJC2218W1SH 781
[143] Switch Psf-Sw01 FOC2051S1YX 858
[143] Switch Psf-Core01-2 FOC2116U0UA 1,617
[143] Switch Psf-Core01-3 FOC2116X0RF 1,617
143 Information Systems Town of Avon
Line Item Detail
[143] Wi - Fi AP Pavilion FTX1842P0N8 255
[143] Wi-Fi AP's Wireless 720
[143] Firewall with Firepower SODOHVBHI6O 5,470
[143] Switch SrvSw01 FOC2417L8BZ 716
[143] Switch SrvSw02 FOC2417L8E9 716
[143] Switch NthFl2Sw01 FOC2417L8F 716
[143] Switch toa-bb01 FJC2327W3K8 716
[143] Switch toa-bb02 FJC2328W02D 716
[143] Switch toa-bb03 FJC2328W05L 716
[143] Guest Wi-Fi Firewall Purchase & Implementation Pushed from 2020 3,971
[143] Macrium computer imaging software 340
[143] Jam Treesize 60
[143] New vmhost 640
[143] New vmhost 640
[143] Laserfiche annual support 6,900
[143] Laserfiche public portal support 1,600
[143] Laserfiche maintenance - Forms 2,000
[143] Docusign annual support 2,940
Total 154,420
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63504 R&M - Office Equipment an 1,479 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased & Contracted 161,916 130,889 140,681 155,920
64101 Professional Development 1,032 9,100 9,100 8,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 4000 x 2 8,000
Total 8,750
64102 Dues, Licenses and Membe 330 330 330 330
[Entity] Budget Detail Desc.Total
[143] CGAIT dues 330
Total 330
64206 Cellular and Paging 1,316 1,272 1,272 1,426
[Entity] Budget Detail Desc.Total
[143] Cell phones (2) 1,426
Total 1,426
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64401 Fleet Maintenance Charges 0 2,447 2,447 2,447
[Entity] Budget Detail Desc.Total
[143] Fleet Maintenance 2,447
Total 2,447
64403 Washbay Charges 0 460 460 161
[Entity] Budget Detail Desc.Total
[143] 1 vehicle x $161.23 161
Total 161
64000 Other Operating Costs 2,678 13,609 13,609 13,114
66402 Computers and Peripherals 6,951 0 0 0
66000 Capital Outlay 6,951 0 0 0
60000T Total Expenditures & Ot 459,548 441,785 448,607 457,891
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 52,396 53,150 44,893 52,776
61106 Paid out Leave 975 493 2,661 0
61151 Overtime Wages 1,729 300 300 300
61301 Retirement Contrib. - FT 5,871 5,901 5,231 5,805
61304 Employee Assistance Prog 24 24 20 24
61401 FICA/Medicare 772 782 694 770
61501 Grp Health & Life Insurance 19,165 20,197 16,833 23,656
61505 Long-term Disab Insurance 289 311 262 301
61507 Dental Insurance 1,396 1,300 1,083 1,421
61509 Worker's Compensation 1,533 2,232 1,886 2,217
61510 Unemployment Insurance 165 162 144 159
61000 Personnel Services 84,316 84,853 74,008 87,429
62401 Gasoline 1,096 1,672 1,672 804
[Entity] Budget Detail Desc.Total
[149] Based on historical averages 804
Total 804
62402 Diesel 589 716 716 468
[Entity] Budget Detail Desc.Total
[149] Based on historical averages 468
Total 468
62801 Employee Recognition Exp 0 25 25 50
[Entity] Budget Detail Desc.Note Total
[149] Employee Recognition $50 x 1 50
Total 50
62802 Food and Beverages 2,381 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[149] Monthly Staff Coffees and Staff Meetings 1,500
[149] Town Hall Coffee 1,000
Total 2,500
62803 Janitorial, Custodial and Cle 28,364 28,900 34,900 29,000
[Entity] Budget Detail Desc.Total
[149] Cleaning Supplies 29,000
Total 29,000
62805 Clothing and Uniforms 0 100 100 100
[Entity] Budget Detail Desc.Note Total
[149] Safety Boots Janitor 100
Total 100
62902 Audio/Visual Supplies 0 0 172 0
62999 Office Supplies and Material 2,863 2,500 2,500 2,500
[Entity] Budget Detail Desc. Total
[149] Town Hall General Office Supplies and Copy 2,500
149 Nondepartmental Town of Avon
Line Item Detail
Total 2,500
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62000 Commodities 35,293 36,413 42,585 35,422
63203 Printing and Reproduction S 0 0 3,697 3,000
[Entity] Budget Detail Desc.Total
[149] Printing services 2,000
[149] TOA logo envelopes 1,000
Total 3,000
63304 Computer Services and Su 0 15,440 16,302 0
63504 R&M - Office Equipment an 513 0 0 1,000
[Entity] Budget Detail Desc.Total
[149] High Country Copiers 1,000
Total 1,000
63552 Janitorial and Custodial Ser 128,046 118,262 118,262 166,104
[Entity] Budget Detail Desc.Note Total
[149] Recreation $8000 x 12 96,000
[149] Police Dept $2340 x 12 28,080
[149] Town Hall $2877 x 12 34,524
[149] Park Restrooms $1500 x 5 7,500
Total 166,104
63603 Rentals - Office Equipment 6,176 2,940 2,940 3,000
[Entity] Budget Detail Desc.Total
[149] Copier lease ($200 x 12) 2,400
[149] Postage meter rental 600
Total 3,000
63999 Other Contract Services 18,834 3,914 5,009 5,256
[Entity] Budget Detail Desc.Note Total
[149] Bus passes 1,000
[149] Shred-it USA 1,400
[149] Costco membership 60
[149] FSA fees $108 x 12 1,296
[149] Zoom accounts (3) $125 x 12 mths 1,500
Total 5,256
63000 Purchased & Contracted 153,569 140,556 146,210 178,360
64201 Telephone & Long-distance 53,664 46,499 46,499 21,396
[Entity] Budget Detail Desc.Note Total
[149] Analog Lines $383 x 12 4,596
[149] Visionary Internet for phones $900 x 12 10,800
[149] New Horizon SIP ISP $500 x 12 6,000
Total 21,396
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64301 Postage and Delivery 3,860 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[149] Postage 4,000
Total 4,000
64303 Treasurer Fees 36,812 40,978 40,978 40,978
[Entity] Budget Detail Desc.Total
[149] 2% of Eagle County Tax = Treasurer Fee 40,978
Total 40,978
64307 Bank Service Charges and 0 150 150 0
64309 VAA RSF Collection Fees 13,308 10,000 10,000 13,000
[Entity] Budget Detail Desc.Total
[149] VAA RSF Collection Fees 13,000
Total 13,000
64399 Other Administrative Fees 4,512 3,000 3,000 4,500
[Entity] Budget Detail Desc.Total
[149] Retirement Services-457 plan 4,500
Total 4,500
64401 Fleet Maintenance Charges 4,141 4,341 4,341 4,341
[Entity] Budget Detail Desc.Total
[149] Fleet Maintenance 4,341
Total 4,341
64402 Equipment Replacement C 106,934 106,934 0 71,126
[Entity] Budget Detail Desc.Total
[149] Office Equip & Computers 66,011
[149] Vehicle #402 5,115
Total 71,126
64403 Washbay Charges 1,526 1,379 1,379 645
[Entity] Budget Detail Desc.Total
[149] 4 vehicles x $161.23 645
Total 645
64905 Insurance Premiums 131,116 136,454 136,454 137,762
[Entity] Budget Detail Desc.Total
[149] CIRSA: Property & Casualty 133,667
[149] Fiduciary liability 3,151
[149] Excess Crime 281
[149] Treasurer's Bond - Finance Director 263
[149] Volunteer Accident Medical Plan 400
Total 137,762
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64906 Insurance Deductibles 13,355 0 0 0
64999 Other Miscellaneous Operat 11,270 0 0 0
64000 Other Operating Costs 380,497 353,735 246,801 297,748
60000T Total Expenditures & Ot 653,675 615,557 509,604 598,959
149 Nondepartmental Town of Avon
Line Item Detail
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 439,718$ 456,418$ 449,886$ 493,066$
Commodities 1,899 2,431 3,356 1,671
Purchased & Contract Services 62,869 40,150 40,150 28,146
Other Operating Costs 14,669 18,502 17,654 21,278
Capital Outlay 3,086 2,250 2,250 -
Total 522,241$ 519,751$ 513,296$ 544,161$
Planning & Zoning Commission 13,112$ 19,649$ 19,650$ 21,177$
Planning & Administration 329,204 314,587 307,254 298,600
Building Inspection 179,925 185,515 186,392 224,384
Total 522,241$ 519,751$ 513,296$ 544,161$
Planning Director 1 1 1 1
Planner II 1 1 1 1
Building Official 1 1 1 1
Planning and Building Permit Tech 0 0 0 1
Permit Technician 0 0.75 0.75 0 Total 3 3.75 3.75 4
ADMINISTRATION OF THE DEPARTMENT
The Community Development Department is administered by the Planning Director, who spends approximately 60% of the
position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project
work. The remainder of the Planning Director’s time is spent with hands-on project review and special planning work.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and advances a
livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all
current and long-range community planning functions. The Building Official and Planning and Permit Technician provide start-to-
finish permit and inspection services for residential and commercial development.
The part-time Planning and Permit Technician position was vacated in late 2020. After further evaluation it was determined that a
full-time Permit Techinican, Certified through the International Code Council (ICC), would better serve the needs of the Department
and the Town's permittees. Lastly, Planning and Zoning Commission expenses were moved from General Government to
Community Development.
BUILDING PERMITS AND INSPECTIONS
Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The division is
responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a
day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other
agencies that perform specialized inspections such as Eagle River Fire Protection, Eagle County Health, NWCCOG, and State
Electrical Inspectors. Code enforcement matters are handled on a complaint driven basis with a gradual increase in activity year
over year.
PLANNING
Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the
Avon Municipal Code. Includes pre-application, public process with PZC/Council and coordinating third party and legal reviews.
Long-Term Planning: The Community Development Department is responsible for the development of long range planning for the
Town of Avon. Implementation of capital projects from the Town's Long Range planning documents is on-going.
Administration: Review all new applications and contractor registration applications, including assisting the general public with
inquiries. Finance administration for permitting and planning applications, including escrow accounts. This includes administration
of the department by the Planning Director.
Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code
regulations and leads long-range planning.
PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61121 PTS Wages 0 0 0 12,600
[Entity] Budget Detail Desc.Total
[220] PZC Meeting Attendees 12,600
Total 12,600
61302 Retirement Contrib. - PTS 0 0 0 473
61509 Worker's Compensation 0 0 0 6
61510 Unemployment Insurance 0 0 0 38
61000 Personnel Services 0 0 0 13,117
62801 Employee Recognition Exp 0 0 0 500
[Entity] Budget Detail Desc.Total
[220] Recognition for Outgoing PZC 500
Total 500
62000 Commodities 0 0 0 500
64101 Professional Development 0 0 0 3,600
[Entity] Budget Detail Desc.Total
[220] APA Conf for two members 3,600
Total 3,600
64104 Meeting Expenses 0 0 0 3,960
[Entity] Budget Detail Desc.Note Total
[220] PZC Meeting Expenses $180 x 22 3,960
Total 3,960
64000 Other Operating Costs 0 0 0 7,560
60000T Total Expenditures & Ot 0 0 0 21,177
220 Boards and Commissions Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 187,971 202,530 197,349 197,349
61106 Paid out Leave 0 1,956 0 0
61157 Spanish Fluency Stipend 0 0 748 2,288
61301 Retirement Contrib. - FT 20,677 22,493 21,708 21,708
61304 Employee Assistance Prog 48 48 48 48
61401 FICA/Medicare 2,665 2,965 2,862 2,862
61501 Grp Health & Life Insurance 38,857 30,618 30,604 35,391
61505 Long-term Disab Insurance 1,069 1,145 1,125 1,125
61507 Dental Insurance 2,792 1,966 1,966 2,148
61509 Worker's Compensation 2,957 3,014 2,937 2,937
61510 Unemployment Insurance 561 613 592 592
61000 Personnel Services 257,596 267,350 259,939 266,447
62801 Employee Recognition Exp 90 50 50 100
[Entity] Budget Detail Desc.Note Total
[212] Employee Recognition $50 x 2 100
Total 100
62904 Software 600 350 1,275 0
62999 Office Supplies and Material 770 400 400 400
[Entity] Budget Detail Desc.Total
[212] Office Supplies 400
Total 400
62000 Commodities 1,460 800 1,725 500
63101 Legal Services 1,788 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[212] Town Attorney Land Use Case Review 2,000
Total 2,000
63199 Other Professional Services 49,080 15,400 15,400 6,500
[Entity] Budget Detail Desc.Total
[212] GIS 3rd Party Services 3,000
[212] Valley Home Store Resales 2,000
[212] Valley Home Store Consult 1,500
Total 6,500
63203 Printing and Reproduction S 95 750 750 750
[Entity] Budget Detail Desc.Total
[212] Large Format Copies 750
Total 750
63304 Computer Services and Su 6,401 15,500 15,500 13,896
[Entity] Budget Detail Desc.Total
[212] Permit & Planning Department Software 13,896
Total 13,896
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63504 R&M - Office Equipment an 662 2,500 2,500 1,000
[Entity] Budget Detail Desc.Total
[212] 2nd Floor Copier Charges 1,000
Total 1,000
63603 Rentals - Office Equipment 4,443 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[212] Rentals - Office Equipment 1,500
Total 1,500
63000 Purchased & Contracted 62,469 37,650 37,650 25,646
64101 Professional Development 2,972 2,850 2,850 2,856
[Entity] Budget Detail Desc.Total
[212] APA Colorado for Two (2) 1,650
[212] Other Development Opportunities 1,200
Total 2,850
64102 Dues, Licenses and Membe 813 940 940 850
[Entity] Budget Detail Desc.Total
[212] APA/AICP for Two (2) 850
Total 850
64104 Meeting Expenses 250 500 500 500
[Entity] Budget Detail Desc.Total
[212] Department & Committee Meetings 500
Total 500
64301 Postage and Delivery 128 2,000 2,000 300
[Entity] Budget Detail Desc.Total
[212] Regular & Certified Mail 300
Total 300
64302 Recording Fees 186 0 0 0
64402 Equipment Replacement C 847 847 0 0
64901 Advertising and Legal Notic 522 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[212] Vail Daily & Legals 1,500
Total 1,500
64000 Other Operating Costs 5,718 8,637 7,790 6,006
66402 Computers and Peripherals 1,960 150 150 0
66000 Capital Outlay 1,960 150 150 0
212 Planning Town of Avon
Line Item Detail
60000T Total Expenditures & Ot 329,204 314,587 307,254 298,599
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 102,884 99,384 99,619 142,693
61106 Paid out Leave 6,633 960 0 0
61121 PTS Wages 22,791 35,500 35,500 0
61122 PTS Bonuses 0 900 900 0
61301 Retirement Contrib. - FT 12,047 11,038 10,958 15,696
61302 Retirement Contrib. - PTS 855 1,331 1,331 0
61304 Employee Assistance Prog 24 24 27 48
61401 FICA/Medicare 1,916 1,983 1,972 2,069
61501 Grp Health & Life Insurance 19,148 20,367 22,034 47,455
61505 Long-term Disab Insurance 556 562 565 813
61507 Dental Insurance 1,362 1,300 1,408 2,843
61509 Worker's Compensation 1,791 2,011 1,925 1,456
61510 Unemployment Insurance 394 410 408 428
61000 Personnel Services 170,401 175,770 176,648 213,502
62401 Gasoline 351 331 331 421
[Entity] Budget Detail Desc.Total
[213] Fuel for 1 vehicle 421
Total 421
62801 Employee Recognition Exp 50 50 50 100
[Entity] Budget Detail Desc.Total
[213] 2 x $50 100
Total 100
62807 Consumable Tools/Small E 39 50 50 150
[Entity] Budget Detail Desc.Total
[213] Batteries & Inspection Equipment 150
Total 150
62905 Books and Periodicals 0 700 700 0
62000 Commodities 439 1,131 1,131 671
63199 Other Professional Services 400 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[213] Two (2) weeks 3rd Party Inspections 2,500
Total 2,500
63000 Purchased & Contracted 400 2,500 2,500 2,500
64101 Professional Development 0 1,360 1,360 1,360
[Entity] Budget Detail Desc.Total
[213] Professional Development 1,360
Total 1,360
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 235 585 585 585
[Entity] Budget Detail Desc.Total
[213] ICC Certifications 585
Total 585
64206 Cellular and Paging 455 780 780 780
[Entity] Budget Detail Desc.Total
[213] Cell Phone (1) 514
[213] Tablet 266
Total 780
64401 Fleet Maintenance Charges 6,564 829 829 829
[Entity] Budget Detail Desc.Total
[213] Fleet Maintenance 829
Total 829
64402 Equipment Replacement C 0 0 0 3,997
[Entity] Budget Detail Desc.Total
[213] Vehicle #601 3,997
Total 3,997
64403 Washbay Charges 305 460 460 161
[Entity] Budget Detail Desc.Total
[213] 1 vehicle x $161.23 161
Total 161
64000 Other Operating Costs 7,560 4,014 4,014 7,712
66402 Computers and Peripherals 1,124 2,100 2,100 0
66000 Capital Outlay 1,124 2,100 2,100 0
60000T Total Expenditures & Ot 179,925 185,515 186,393 224,385
213 Building Inspection Town of Avon
Line Item Detail
FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 2,883,767$ 3,131,935$ 3,115,794$ 3,169,085$
Commodities 184,249 268,693 287,217 139,620
Purchased & Contracted Services 64,245 71,905 75,698 95,203
Other Operating Costs 808,124 810,078 658,585 783,899
Capital Outlay 44,080 38,300 10,800 6,750
Total 3,984,465$ 4,320,911$ 4,148,094$ 4,194,557$
Administration 825,044$ 889,491$ 823,448$ 844,494$
Patrol 2,851,415 3,100,349 3,016,868 3,015,938
Investigation 308,006 331,071 307,778 334,125
Total 3,984,465$ 4,320,911$ 4,148,094$ 4,194,557$
BUDGET SUMMARY: POLICE DEPARTMENT
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town
of Avon for over 40 years. Avon police employees strive to meet the Department’s Mission Statement of “We serve to better our
community” and to fulfill our motto of "Count on Us!", employing community policing strategies on a day-to-day basis to ensure the
safety and security of our residents and guests in Avon.
Department Expenditures by Category
Department Expenditures by Program
The most significant changes to the 2021 budget are a combination of a reduction of $117,000 in special purchases that was
contained in the 2020 budget (included new patrol rifles, rifle optics, suppressors, patrol jackets, active shooter plates & a drone),
$25,600 for microfilm and the older Sleuth records conversion, and additional COVID/economy-related reductions. There is a
savings of $18,000 from 2020 budget which was phase 2 of an upgrade to our eticketing hardware and software in 2020. The
COVID/economy related budget reductions in 2021 proposed budget include deferring the replacement of police radios for a 2nd
year, deferring the replacement of radar for a 2nd year and not sending two officers to Police Memorial Week in Washington D.C.,
plus deferring $6k in ballistic shields, $2.5k for a patrol bike, $1.5k in audio visual repair and $25k for overtime support to the Vail
PD/ Eagle County Sheriff’s Office GRANITE drug task force.
ADMINISTRATION OF THE DEPARTMENT
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and five (5) Sergeants. The Police
Chief spends 80% in general administration with 20% contributed to the oversight of community policing programs, including time
on law enforcement committees and community organizations. The Deputy Chief provides general administration approximately
95% of time, including time on law enforcement committees and community organizations with the balance spent in the field.
Each Patrol Sergeant oversees three (3) police officers (when at full staffing) while the Detective Sergeant supervises a detective
and major programs such as police training. There is a part time (.5) sergeant who assists with patrol fireamrs training, SWAT
training, patrol coverage, special events, employment background investigation, extra duty requests and other assigned projects.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021
Police Chief 1 1 1 1
Deputy Police Chief 1 1 1 1
Sergeant 3 5 5 5
Part time Sergeant 0.5 0.5 0.5 0.5
Investigator/Detective 1 1 1 1
Patrol Officer 13 11 12 12
Administrative Services Officer 2 2 2 2
Administrative Asst.0.5 0.5 0.5 0.5
Part time Community Reponse Officer 0.3 0.3 0.3 0.3 Total 22.3 22.3 23.3 23.3
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives are
responsible to support patrol operations, investigate major crimes, conduct background investigations, administer the police
training program, and provide administrative support to the Town Clerk for liquor licensing and local peddler license locals checks.
Community Programs/Outreach: Community Policing is the core philosophy of the Avon Police Department and each member
is responsible to “better our community” during every contact and every shift. Approximately 5% of Avon Police time, 2000 hours
is associated with community programs, community resort policing and outreach. These Community Programs include Citizens
and Latino Academies, National Night Out; Neighborhood Watch; School Resource Officer Programs; Public Safety/Community
Committees, Mental Health Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community
programs and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative staff.
PROGRAM ACTIVITIES AND OPERATIONS: POLICE
Administration: The Police Chief, Deputy Chief and two (2) Administrative Services Officers and one adminsitrative part time
assistant are responsible for the day-to-day operations of the police department and interaction with Avon Town staff on projects
such as budget and department liaisons. Administration is responsible for managing the front desk, customer service,
accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training, and
support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations.
Patrol Operations: At full staff, Patrol Operations are staffed by four (4) sergeants and twelve (12) patrol officers. One sergeant
and three patrol officers are assigned to each of four teams covering 24/7/365. These teams are responsible for community
policing, proactive biking, walking and vehicle patrolling and responding to emergencies and calls for service. Officers are
responsible for investigation of crimes to property and persons, traffic enforcement/education, traffic crash investigations and crime
prevention/community outreach.
Authorized Positions
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 413,909 438,276 429,938 427,797
61106 Paid out Leave 0 4,204 0 0
61121 PTS Wages 28,686 36,400 36,400 36,400
[Entity] Budget Detail Desc.Note Total
[311] Admin Assistant PD $25x28hrsx52 weeks 36,400
Total 36,400
61151 Overtime Wages 1,548 6,000 6,000 6,000
[Entity] Budget Detail Desc.Total
[311] Victim Services, Evidence Call Out,
Administrative Overtime, Citizens Academy
6,000
Total 6,000
61157 Spanish Fluency Stipend 0 0 704 1,610
[Entity] Budget Detail Desc.Note Total
[311] Avon Habla Herringer - PT 1,610
Total 1,610
61301 Retirement Contrib. - FT 45,530 48,484 47,106 46,871
61302 Retirement Contrib. - PTS 1,076 1,365 1,365 1,365
61304 Employee Assistance Prog 94 97 96 96
61401 FICA/Medicare 6,247 7,031 6,849 6,818
61501 Grp Health & Life Insurance 112,134 120,381 120,323 132,693
61505 Long-term Disab Insurance 8,111 10,041 9,761 9,762
61507 Dental Insurance 9,453 9,005 9,005 9,855
61509 Worker's Compensation 6,181 9,647 9,402 9,436
61510 Unemployment Insurance 1,324 1,455 1,417 1,411
61000 Personnel Services 634,292 692,385 678,366 690,113
62401 Gasoline 4,936 6,353 6,353 5,123
[Entity] Budget Detail Desc.Total
[311] Gasoline for (2) Vehicles 5,123
Total 5,123
62801 Employee Recognition Exp 868 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[311] Employee Incentives, Commendation Awards,
Recognition Plaques
1,500
Total 1,500
62802 Food and Beverages 6,437 5,600 5,600 4,600
[Entity] Budget Detail Desc.Note Total
[311] National Night Out Paid by donations 1,200
[311] Food for meetings, interviews, etc 1,900
[311] Team meals $200x4 800
[311] Family night 700
Total 4,600
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62805 Clothing and Uniforms 450 1,850 1,850 1,850
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniform 2x$700, 2x$150, 1x$150 1,850
Total 1,850
62807 Consumable Tools/Small E 676 775 775 775
[Entity] Budget Detail Desc.Total
[311] Miscellaneous Equipment 775
Total 775
62808 Promotional, Informational 3,202 3,100 3,100 3,100
[Entity] Budget Detail Desc.Total
[311] Challenge coins 1,000
[311] National Night Out 800
[311] Photographs 800
[311] Stickers, pens, giveaways 500
Total 3,100
62901 Duplicating Supplies 298 600 600 600
[Entity] Budget Detail Desc.Total
[311] Copier, paper, toner, misc 600
Total 600
62904 Software 3,415 3,415 3,415 3,415
[Entity] Budget Detail Desc.Note Total
[311] Power DMS Calea Licenses 25x$136.60 3,415
Total 3,415
62905 Books and Periodicals 243 210 210 590
[Entity] Budget Detail Desc.Total
[311] Pocket Press Mini Law Books 240
[311] CRS Books 350
Total 590
62999 Office Supplies and Material 1,259 2,200 2,200 2,200
[Entity] Budget Detail Desc.Total
[311] Misc supplies, pens, notepds, memory cards,
folders, etc
1,900
[311] Notary Stamps 300
Total 2,200
62000 Commodities 21,782 25,603 25,603 23,753
63203 Printing and Reproduction S 2,338 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[311] Business Cards, Stationary, pamphlets, court
envelopes & letterhead
2,000
311 Police Administration Town of Avon
Line Item Detail
Total 2,000
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63301 Medical Services and Exam 2,657 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[311] Psych exams & polygraphs 1,200
Total 1,200
63302 Laboratory Services 280 0 0 0
63504 R&M - Office Equipment an 2,027 1,585 1,585 2,200
[Entity] Budget Detail Desc.Total
[311] Page per print fees 2,200
Total 2,200
63552 Janitorial and Custodial Ser 0 0 5,486 5,486
63603 Rentals - Office Equipment 4,196 4,200 4,200 4,200
63999 Other Contract Services 27,242 35,779 34,086 10,284
[Entity] Budget Detail Desc.Note Total
[311] Accredidation Fee CALEA 4,000
[311] Vehicle Towing Evidence 3,100
[311] Abandon Vehicle Processor Fees 1,000
[311] Floor Mat Cleaning $84/wk x 26 2,184
Total 10,284
63000 Purchased & Contracted 38,740 44,764 48,557 25,370
64101 Professional Development 16,174 16,950 7,450 8,450
[Entity] Budget Detail Desc.Total
[311] SWAT 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 3,000
[311] Professional 2,000
[311] CACP Conference 1,000
[311] 911 Public Safety Awards 550
Total 8,450
64102 Dues, Licenses and Membe 1,807 1,940 1,940 2,320
[Entity] Budget Detail Desc.Note Total
[311] CACP 300
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 300
[311] Rocky Mtn Accredidation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 450
[311] CCRN 100
[311] IAPE 50
[311] NTOA Daly 40
[311] RMTTA Daly 10
[311] IACP Daly and Cosper 380
Total 2,320
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64206 Cellular and Paging 1,248 1,320 1,320 1,199
[Entity] Budget Detail Desc.Total
[311] Cell Phones (2) 1,199
Total 1,199
64301 Postage and Delivery 735 1,100 1,100 900
[Entity] Budget Detail Desc.Total
[311] Postage and Cost of Delivery of Evidence ITems 900
Total 900
64399 Other Administrative Fees 5,489 10,000 10,000 10,000
64401 Fleet Maintenance Charges 9,898 13,142 13,142 13,142
[Entity] Budget Detail Desc.Total
[311] Fleet Maintenance 13,142
Total 13,142
64402 Equipment Replacement C 46,317 46,317 0 32,923
[Entity] Budget Detail Desc.Total
[311] Vehicle #354 8,608
[311] Vehicle #352 6,734
[311] PSF Security System 15,901
[311] Wireless presentation system 1,680
Total 32,923
64403 Washbay Charges 617 919 919 322
[Entity] Budget Detail Desc.Total
[311] 2 vehicles x $161.23 322
Total 322
64905 Insurance Premiums 32,477 34,101 34,101 34,101
64906 Insurance Deductibles 9,774 0 0 0
64000 Other Operating Costs 124,538 125,789 69,972 103,357
66402 Computers and Peripherals 891 950 950 1,900
[Entity] Budget Detail Desc.Note Total
[311] Desktop Replacement -Deputy PD-DEPCHIEF-17 950
[311] Desktop Replacement - Admin PD-ADMIN3-17 950
Total 1,900
66404 Furniture and Fixtures 4,801 0 0 0
66000 Capital Outlay 5,692 950 950 1,900
60000T Total Expenditures & Ot 825,044 889,491 823,448 844,493
311 Police Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 1,079,774 1,218,629 1,245,762 1,228,828
61106 Paid out Leave 9,819 11,105 0 0
61121 PTS Wages 70,217 56,500 55,500 56,500
[Entity] Budget Detail Desc.Note Total
[312] Part Time Sergeant 1000 hrs x $38.50 38,500
[312] Seasonal Community 720 hrs x $25 18,000
Total 56,500
61122 PTS Bonuses 0 0 900 900
61151 Overtime Wages 199,993 169,000 144,000 146,500
[Entity] Budget Detail Desc.Note Total
[312] Hi Vis Grant Funded 20,000
[312] ERYC Grant Funded 5,000
[312] Click It or Ticket Grant Funded 5,500
[312] Investigations, Court, Report Writing 116,000
Total 146,500
61156 Extra Duty Pay 34,604 25,000 25,000 25,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts Off set by revenue from extra duty
contacts
25,000
Total 25,000
61157 Spanish Fluency Stipend 0 0 1,276 4,576
[Entity] Budget Detail Desc.Note Total
[312] Avon Habla Herrera 2,288
[312] Avon Habla Hernandez 2,288
Total 4,576
61159 Other Wages 5,774 12,000 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[312] FTO Increase $3.60/hr 7,000
[312] Acting Sgt, $3.60/hr 5,000
Total 12,000
61301 Retirement Contrib. - FT 118,691 134,483 136,240 134,331
61302 Retirement Contrib. - PTS 3,748 2,119 2,081 2,119
61304 Employee Assistance Prog 350 380 383 384
61401 FICA/Medicare 19,864 21,637 21,506 21,311
61501 Grp Health & Life Insurance 329,493 372,607 389,997 431,751
61505 Long-term Disab Insurance 28,145 38,065 38,490 39,933
61507 Dental Insurance 27,461 26,471 27,699 29,375
61509 Worker's Compensation 30,971 40,844 41,132 43,149
61510 Unemployment Insurance 4,185 4,477 4,449 4,409
312 Patrol Town of Avon
Line Item Detail
61000 Personnel Services 1,963,090 2,133,315 2,146,415 2,181,067
62101 Police Operating and Field 8,258 7,500 5,000 5,000
[Entity] Budget Detail Desc.Total
[312] Field Equipment 5,000
Total 5,000
62102 Firearms and Weapons Sup 35,036 102,740 110,740 30,900
[Entity] Budget Detail Desc.Note Total
[312] Firearm supplies 14,000
[312] SOU Firearms 1,000
[312] Taser 7 - 5 year plan Year 3 of 5 15,900
Total 30,900
62401 Gasoline 30,828 32,810 32,810 32,153
[Entity] Budget Detail Desc.Total
[312] Gasoline for (13) patrol vehicles 32,153
Total 32,153
62804 Training Supplies 2,314 2,000 8,260 2,000
[Entity] Budget Detail Desc.Note Total
[312] Defensive Tactics/Arrest Control Equipment Red guns, pads 2,000
Total 2,000
62805 Clothing and Uniforms 23,085 39,348 39,348 17,900
[Entity] Budget Detail Desc.Note Total
[312] Uniform $700x18(12 officers, 1PT Sgt, 4
Sgt & 1 CRO)
11,900
[312] MIsc Uniforms 6,000
Total 17,900
62806 Safety Materials and Suppli 44,805 34,825 41,589 16,225
[Entity] Budget Detail Desc.Note Total
[312] Flares, Cones, Safety Equipment, Winter
Boots, Hi Vis
11,400
[312] Ballistic Vests 4 vests (50% grant funded) 4,000
[312] Narcan Expires 10/21 825
312 Patrol Town of Avon
Line Item Detail
62807 Consumable Tools/Small Eq 9,725 16,719 16,719 1,300
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing NIK Kits, Swabs 1,300
Total 1,300
62809 Medical Supplies and 1st Ai 124 0 0 0
62904 Software 995 795 795 995
[Entity] Budget Detail Desc.Total
[312] Input Ace 995
Total 995
62000 Commodities 155,170 236,737 255,261 106,473
63302 Laboratory Services 3,168 988 988 988
[Entity] Budget Detail Desc.Note Total
[312] Blood Kits $4.94 x 200 988
Total 988
63304 Computer Services and Sup 21,443 24,353 24,353 67,045
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 3,942
[312] Axon BWC Annual Fees Year 5 of 6 10,812
[312] Agency 360 FTO Online Program 2,197
[312] Axon Aire Drone 900
[312] Axon BWC Aware Plus Year 3 of 3 6,000
[312] Axon BWC Year 4 of 4 Additional Licenses &
Storage
3,402
[312] In-Car Camera System Includes Setup 39,792
Total 67,045
63000 Purchased & Contracted S 24,611 25,341 25,341 68,033
64101 Professional Development 59,682 45,650 52,866 29,350
[Entity] Budget Detail Desc.Note Total
[312] Misc. Training, Bike Patrol, Community Policing 16,650
[312] Academy 9,000
[312] Leadership Development Program POST grant 3,700
Total 29,350
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 455 700 700 700
[Entity] Budget Detail Desc.Note Total
[312] Int. Homicide Holmstrom 50
[312] Rocky Mtn Tactical Team 150
[312] National Association School Resource Officers Gaspard & Herrera 80
[312] Rocky Mtn Info Network 100
[312] IPMBA Stamp 60
[312] NTOA Lovins, Stamp, Dammen, Jamison,
Baldwin
200
[312] Misc 60
Total 700
64206 Cellular and Paging 10,726 11,220 11,220 10,055
[Entity] Budget Detail Desc.Total
[312] Cell Phones (all officers) 10,055
Total 10,055
64401 Fleet Maintenance Charges 91,677 72,566 72,566 72,566
[Entity] Budget Detail Desc.Total
[312] Fleet Maintenance 72,566
Total 72,566
64402 Equipment Replacement Ch 94,821 94,821 0 103,379
[Entity] Budget Detail Desc.Note Total
[312] Vehicle #348 9,030
[312] Vehicle #349 9,030
[312] Vehicle #351 7,207
[312] Vehicle #355 10,941
[312] Vehicle #357 11,000
[312] Vehicle #358 11,000
[312] Vehicle #359 11,000
[312] Vehicle #360 11,000
[312] New Ford 2020 9,337
[312] Vehicle Computer MDT's 2017 - 8 ea x $1000 8,000
[312] Radar Trailer #1988 1,651
[312] Fingerprint System 4,183
Total 103,379
64403 Washbay Charges 5,135 7,355 7,355 2,257
[Entity] Budget Detail Desc.Total
[312] 14 vehicles x $161.23 2,257
Total 2,257
64904 Operating Fees, Assessmen 401,912 437,194 437,194 439,109
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E Ticketing E Crash Maint, DOR interface,
hosting fee
5,150
312 Patrol Town of Avon
Line Item Detail
64906 Insurance Deductibles 5,748 0 0 0
64000 Other Operating Costs 670,156 669,506 581,901 657,416
66402 Computers and Peripherals 7,881 950 950 950
[Entity] Budget Detail Desc.Note Total
[312] Desktop Replacement - Patrol PD-PATROL4-17 950
Total 950
66405 Radios and Communication 20,609 20,000 0 0
66406 Public Safety Equipment 9,898 14,500 7,000 2,000
[Entity] Budget Detail Desc.Total
[312] SOU Equipment 2,000
Total 2,000
66000 Capital Outlay 38,387 35,450 7,950 2,950
60000T Total Expenditures & Oth 2,851,415 3,100,349 3,016,868 3,015,939
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 181,777 192,670 181,671 181,671
61106 Paid out Leave 0 1,805 0 0
61151 Overtime Wages 20,247 20,000 20,000 20,000
[Entity] Budget Detail Desc.Total
[313] Investigator's Overtime 20,000
Total 20,000
61301 Retirement Contrib. - FT 19,995 21,263 19,860 19,860
61304 Employee Assistance Prog 48 48 48 48
61401 FICA/Medicare 2,861 3,110 2,924 2,924
61501 Grp Health & Life Insurance 47,659 50,403 50,353 56,911
61505 Long-term Disab Insurance 4,984 6,274 5,904 5,904
61507 Dental Insurance 3,781 3,551 3,551 3,885
61509 Worker's Compensation 4,429 6,467 6,097 6,097
61510 Unemployment Insurance 604 643 605 605
61000 Personnel Services 286,386 306,235 291,013 297,905
62101 Police Operating and Field 1,673 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[313] Gloves, Evidence Bags, Gun Boxes 1,500
Total 1,500
62401 Gasoline 4,085 3,103 3,103 6,144
[Entity] Budget Detail Desc.Total
[313] Fuel for 2 vehicles 6,144
Total 6,144
62805 Clothing and Uniforms 1,539 1,400 1,400 1,400
[Entity] Budget Detail Desc.Total
[313] DUI Blood Storage 1,400
Total 1,400
62806 Safety Materials and Suppli 0 200 200 200
[Entity] Budget Detail Desc.Total
[313] Gloves and PPE's 200
Total 200
62807 Consumable Tools/Small E 0 150 150 150
[Entity] Budget Detail Desc.Total
[313] Misc Supplies 150
Total 150
62000 Commodities 7,297 6,353 6,353 9,394
63301 Medical Services and Exam 894 1,800 1,800 1,800
313 Investigation Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Total
[313] Sex Assault Medical 1,800
Total 1,800
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63000 Purchased & Contracted 894 1,800 1,800 1,800
64206 Cellular and Paging 621 1,320 1,320 531
[Entity] Budget Detail Desc.Total
[313] Cell Phone (1) 531
Total 531
64401 Fleet Maintenance Charges 4,433 4,473 4,473 4,473
[Entity] Budget Detail Desc.Total
[313] Fleet Maintenance 4,473
Total 4,473
64402 Equipment Replacement C 8,071 8,071 0 17,800
[Entity] Budget Detail Desc.Total
[313] Vehicle #361 8,900
[313] Vehicle #362 8,900
Total 17,800
64403 Washbay Charges 305 919 919 322
[Entity] Budget Detail Desc.Total
[313] 2 vehicles x $161.23 322
Total 322
64000 Other Operating Costs 13,430 14,783 6,712 23,126
66402 Computers and Peripherals 0 1,900 1,900 1,900
66000 Capital Outlay 0 1,900 1,900 1,900
60000T Total Expenditures & Ot 308,006 331,071 307,778 334,125
313 Investigation Town of Avon
Line Item Detail
FinalOriginal Revised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 716,780$ 790,731$ 762,518$ 777,290$
Commodities 58,532 72,104 75,464 62,740
Purchased & Contract Services 268,058 205,361 201,053 177,946
Other Operating Costs 497,880 489,888 424,187 532,059
Capital Outlay 3,285 3,835 5,935 3,050
Total 1,544,535$ 1,561,919$ 1,469,157$ 1,553,085$
Engineering 265,778$ 284,066$ 264,624$ 270,215$
Buildings and Facilities 1,278,756 1,277,853 1,204,533 1,282,870
Total 1,544,534$ 1,561,919$ 1,469,157$ 1,553,085$
Town Engineer 1 1 1 1
Project Engineer 1 1 1 1
Town Electrician 1 1 1 1
Facilities Superintendent 1 1 1 1
Building Technician II 2 2 2 2
Lead Building Technician 1 1 1 1 Total 7 7 7 7
BUDGET SUMMARY: ENGINEERING DEPARTMENT
The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town facilities in a
safe and sound manner. Department work includes the managing capital projects, review of construction documents, and
assisting in the planning for future infrastructure. The Buildings and Facilities division operates and maintains the six major
buildings, pavilion and other facilities.
ADMINISTRATION OF THE DEPARTMENT
The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the Water Fund,
15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement Program. The Project
Engineer spends the majority of the time on managing capital projects . The Facility Superintendent, Lead Building Technician, 2
Building Technicians and Electrician maintain the Town's facilities.
There are 2 programs in the Department, Engineering and Buildings & Facilities. Changes to the Engineering program are
minimal because it only covers the Town Engineer and Project Engineer salaries. The Building and Facility program is reducing
expenses by 3% with the exception of benefits and salaries wihch are flat from 2020. The Engineering Department is not
proposing staff changes in 2021.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
DEPARTMENT EXPENDITURES
BY CATEGORY
DEPARTMENT EXPENDITURES
BY PROGRAM
AUTHORIZED POSITIONS
Subdivision and Development Review: Assisting the Community Development Department with the review of all development
applications, the Engineering Department ensures conformance with the Town’s adopted design guidelines, codes and standards.
PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING
ENGINEERING AND CAPITAL PLANNING
Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by identifying and
estimating costs for needed projects, procuring engineering and architecture firms to design identified projects, preparing the
contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through
construction and warranty.
Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical needs of
town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing outside
resources when the Town lacks the specialized expertise or equipment for maintenance. The Division employs one Facility
Supervisor, three full-time Building Technicians and one Electrician. Salary to operational budget ratio is 29%, with the Division
dividing its time between building maintenance and repair (60%), operating facilities (20%) and admin. duties (20%).
BUILDINGS AND FACILITIES
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 189,643 201,586 188,244 188,244
61106 Paid out Leave 0 1,898 0 0
61201 Automobile Allowance 2,479 2,357 2,340 2,340
61301 Retirement Contrib. - FT 20,861 22,383 20,707 20,707
61304 Employee Assistance Prog 40 40 40 40
61401 FICA/Medicare 2,824 2,985 2,763 2,763
61501 Grp Health & Life Insurance 20,754 23,632 23,574 27,147
61505 Long-term Disab Insurance 1,062 1,159 1,073 1,073
61507 Dental Insurance 1,622 1,511 1,511 1,650
61509 Worker's Compensation 3,024 3,000 2,801 2,801
61510 Unemployment Insurance 566 618 572 572
61000 Personnel Services 242,875 261,168 243,625 247,337
62401 Gasoline 0 350 350 216
[Entity] Budget Detail Desc.Total
[412] Fuel for 1 vehicle 216
Total 216
62801 Employee Recognition Exp 119 50 50 100
[Entity] Budget Detail Desc.Total
[412] $50 x 2 100
Total 100
62802 Food and Beverages 0 250 250 0
62807 Consumable Tools/Small E 475 250 250 250
[Entity] Budget Detail Desc.Total
[412] Engineering Tools 250
Total 250
62901 Duplicating Supplies 1,719 1,300 1,300 1,296
[Entity] Budget Detail Desc.Total
[412] Supplies for Wide format copier 1,296
Total 1,296
62904 Software 3,451 3,739 3,739 3,739
[Entity] Budget Detail Desc.Total
[412] Auto CAD license 3,739
[412] GIS license 0
Total 3,739
62999 Office Supplies and Material 37 250 250 0
62000 Commodities 5,801 6,189 6,189 5,601
63199 Other Professional Services 7,580 0 0 0
63304 Computer Services and Su 3,477 3,200 3,200 5,230
[Entity] Budget Detail Desc. Total
[412] HP Wide Format O&M 5,230
Total 5,230
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63504 R&M - Office Equipment an 0 700 700 700
[Entity] Budget Detail Desc.Total
[412] Xerox per print charges 700
Total 700
63603 Rentals - Office Equipment 517 1,788 1,788 1,788
[Entity] Budget Detail Desc.Total
[412] Xerox base rental fee 1,788
Total 1,788
63000 Purchased & Contracted 11,574 5,688 5,688 7,718
64101 Professional Development 23 2,500 2,500 1,000
[Entity] Budget Detail Desc.Total
[412] Training 1,000
Total 1,000
64102 Dues, Licenses and Membe 594 975 975 975
64206 Cellular and Paging 1,270 1,272 1,272 1,347
[Entity] Budget Detail Desc.Total
[412] Cell Phones (2) 1,347
Total 1,347
64401 Fleet Maintenance Charges 0 1,340 1,340 1,340
[Entity] Budget Detail Desc.Total
[412] Fleet Maintenance 1,340
Total 1,340
64402 Equipment Replacement C 1,899 1,899 0 3,986
[Entity] Budget Detail Desc.Total
[412] Large format copier 2,352
[412] Heat Recovery computer and screen 1,634
Total 3,986
64403 Washbay Charges 0 460 460 161
[Entity] Budget Detail Desc.Total
[412] 1 vehicle x $161.23 161
Total 161
64901 Advertising and Legal Notic 877 750 750 750
64000 Other Operating Costs 4,663 9,196 7,297 9,559
66402 Computers and Peripherals 865 1,825 1,825 0
66000 Capital Outlay 865 1,825 1,825 0
412 Engineering Town of Avon
Line Item Detail
60000T Total Expenditures & Ot 265,778 284,066 264,623 270,215
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 327,027 357,859 351,517 345,766
61106 Paid out Leave 4,056 3,503 0 0
61151 Overtime Wages 3,648 5,000 5,000 5,000
[Entity] Budget Detail Desc.Total
[418] Emergency repair calls 5,000
Total 5,000
61157 Spanish Fluency Stipend 0 0 704 4,576
[Entity] Budget Detail Desc.Note Total
[418] Avon Habla Velasco 2,288
[418] Avon Habla Tapia 2,288
Total 4,576
61201 Automobile Allowance 763 725 720 720
61301 Retirement Contrib. - FT 36,419 39,750 38,667 38,034
61304 Employee Assistance Prog 119 126 125 125
61401 FICA/Medicare 4,740 5,323 5,180 5,097
61501 Grp Health & Life Insurance 79,669 94,739 94,723 108,048
61505 Long-term Disab Insurance 1,841 2,043 2,020 1,971
61507 Dental Insurance 6,154 6,443 6,443 7,044
61509 Worker's Compensation 8,473 12,951 12,722 12,518
61510 Unemployment Insurance 996 1,101 1,072 1,054
61000 Personnel Services 473,905 529,563 518,893 529,953
62204 Construction, Maintenance 5,908 10,500 10,500 10,498
[Entity] Budget Detail Desc.Total
[418] Interior building material 3,100
[418] Hardware 1,500
[418] Paint 1,900
[418] Lumber 2,000
[418] Exterior building material 2,000
Total 10,500
62205 Plumbing Supplies 7,961 9,690 10,690 8,700
[Entity] Budget Detail Desc.Total
[418] Valves 3,000
[418] Boiler & pump parts 3,000
[418] Plumbing fittings 2,200
[418] Shower diverters 500
Total 8,700
62207 Electrical Supplies 19,838 11,000 11,000 11,000
[Entity] Budget Detail Desc.Note Total
[418] Light bulbs 1,000
[418] General supplies Wire, conduit, contactors 3,000
[418] Light poles 5,000
[418] Fixture heads 2,000
Total 11,000
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62208 Mechanical - HVAC 1,981 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[418] Filters, belts, Glycol 2,500
Total 2,500
62209 Mechanical - Other 2,800 16,350 13,800 10,000
[Entity] Budget Detail Desc.Total
[418] Motors 1,000
[418] Pumps 3,400
[418] Duct work 500
[418] Sensors 500
[418] Chiller Parts 1,000
[418] Swim suit extractor 3,600
Total 10,000
62401 Gasoline 3,098 2,877 2,877 2,196
[Entity] Budget Detail Desc.Total
[418] Fuel for 4 vehicles 2,200
Total 2,200
62402 Diesel 198 2,218 2,218 1,848
[Entity] Budget Detail Desc.Total
[418] Based on historical averages 250
[418] PSF generator 1,600
Total 1,850
62801 Employee Recognition Exp 0 125 125 250
[Entity] Budget Detail Desc.Total
[418] $50 x 5 250
Total 250
62805 Clothing and Uniforms 1,206 1,600 1,600 996
[Entity] Budget Detail Desc.Total
[418] Work clothing (5x200) 1,000
Total 1,000
62806 Safety Materials and Suppli 609 1,080 990 1,080
[Entity] Budget Detail Desc.Total
[418] Safety footwear (5) 625
[418] PPE (5)200
[418] Electrician safety gear 155
[418] Lockout/Tagout kits (2) 100
Total 1,080
62807 Consumable Tools/Small E 1,947 2,000 3,000 1,800
[Entity] Budget Detail Desc.Total
[418] Small tools 900
[418] Small equipment 900
Total 1,800
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62809 Medical Supplies and 1st Ai 3,393 4,000 4,000 4,296
[Entity] Budget Detail Desc.Total
[418] Fleet & Facilites 1,250
[418] PD 400
[418] Parks 1,450
[418] Rec 300
[418] Muni 250
[418] Transit 650
Total 4,300
62899 Other Miscellaneous Operat 3,598 1,975 5,975 1,975
[Entity] Budget Detail Desc.Total
[418] Locker parts 725
[418] Hardware (nuts,bolts,etc) 850
[418] Security hardware (door) 400
Total 1,975
62999 Office Supplies and Material 193 0 0 0
62000 Commodities 52,731 65,915 69,275 57,139
63104 Engineering Services 22,991 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[418] Repair & project consulting 3,000
Total 3,000
63306 Security Services 12,490 20,708 27,500 20,712
[Entity] Budget Detail Desc.Note Total
[418] Annual monitoring (muni, rec, cabin, pavillion,
fleet, 351, PSF, ARTF)
6 x $50 x 12 mths 15,008
[418] Annual inspections (fire/monitor)1,000
[418] Repairs 1,700
[418] Fire extinguisher maintenance (169)1,000
[418] Security surveillance maint.2,000
Total 20,708
63501 R&M - Buildings and Faciliti 124,188 112,000 111,000 98,000
[Entity] Budget Detail Desc.Note Total
[418] HVAC repairs 10,000
[418] Elevator maint. contract (4 x 1800)7,200
[418] Building inspections 2,500
[418] Boiler repairs 5,000
[418] Piping rapairs 3,000
[418] Heat Recov. HVAC maint. Cont.1,300
[418] Rec Cent. HVAC maint. Cont.5,200
[418] Mod. HVAC maint. Cont.700
[418] Town Hall HVAC maint. Cont.1,100
[418] Fleet HVAC maint. Cont.1,400
[418] Chiller HVAC maint. Cont.3,700
[418] PSF HVAC maint. Cont.5,000
[418] Rec hot tub leak repair 10,000
[418] Rec pool lights LED's 5,000
[418] Rec double water fountain 9,000
[418] Security lock services 2,000
418 Buildings & Facilities Town of Avon
Line Item Detail
[418] PSF elevator 900
[418] Repair conduit chapel place 10,000
[418] Rec Center building maint. Replaces Accumulation in
Equipment Replacement Fund
15,000
Total 98,000
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63502 R&M - Streets 0 3,750 3,750 0
63504 R&M - Office Equipment an 369 850 0 850
[Entity] Budget Detail Desc.Total
[418] Printer cartridges 250
[418] Per page copier charges 600
Total 850
63549 R&M - Other Specialized Eq 1,173 9,000 5,000 3,996
[Entity] Budget Detail Desc.Total
[418] Heat Recovery repairs 3,000
[418] Cardio equipment repair 1,000
Total 4,000
63551 Laundry and Cleaning Servi 3,690 7,500 8,950 7,500
[Entity] Budget Detail Desc.Total
[418] WIndow cleaning 4,000
[418] Carpet cleaning 3,500
Total 7,500
63599 Other Maintenance Service 10,350 11,475 11,475 11,470
[Entity] Budget Detail Desc.Total
[418] Pest control 9,000
[418] Drain care 1,375
[418] Wildridge apartments 750
[418] PSF pest control 350
Total 11,475
63603 Rentals - Office Equipment 0 2,400 2,400 2,400
[Entity] Budget Detail Desc.Total
[418] Xerox base rental 2,400
Total 2,400
63699 Other Miscellaneous Rental 0 2,400 2,400 2,400
[Entity] Budget Detail Desc.Total
[418] Walgreens VMS board lease 2,400
Total 2,400
63999 Other Contract Services 81,234 26,590 19,890 19,900
[Entity] Budget Detail Desc.Total
[418] Rec Center roof snow removal (2 x 2200) 4,400
[418] Signs 1,000
[418] Heat Recovery chem test 1,050
[418] PSF HVAC chem test 450
[418] GIS streetlights 8,000
[418] AED Devices, Maintenance & Warranties 5,000
418 Buildings & Facilities Town of Avon
Line Item Detail
Total 19,900
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63000 Purchased & Contracted 256,484 199,673 195,365 170,228
64101 Professional Development 3,024 3,300 3,300 2,700
[Entity] Budget Detail Desc.Total
[418] Electrician training & license (2 x 600) 1,200
[418] Building tech training (4 x 375) 1,500
Total 2,700
64102 Dues, Licenses and Membe 5,581 5,436 5,436 5,436
[Entity] Budget Detail Desc.Note Total
[418] Sherwood Meadows HOA dues $453 x 12 mths 5,436
Total 5,436
64201 Telephone & Long-distance 17,991 17,394 17,394 17,712
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery alarm $461 x 12 5,532
[418] Land Line $1015 x 12 12,180
Total 17,712
64202 Gas 62,349 60,000 60,000 60,204
[Entity] Budget Detail Desc.Note Total
[418] Gas 3 yr. avg. 60,200
Total 60,200
64203 Electric 254,708 248,500 248,500 248,500
[Entity] Budget Detail Desc.Note Total
[418] Electricity 3 yr. avg. 248,500
Total 248,500
64204 Water and Sanitation 61,973 61,500 61,500 62,004
[Entity] Budget Detail Desc.Note Total
[418] Water 3 yr. avg. 62,000
Total 62,000
64205 Trash Collection and Recycl 14,865 9,000 9,000 15,000
[Entity] Budget Detail Desc.Note Total
[418] Trash services 3 yr. avg. 15,000
Total 15,000
64206 Cellular and Paging 2,807 2,760 2,760 3,075
[Entity] Budget Detail Desc.Total
[418] Cell Phones 3,075
Total 3,075
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64401 Fleet Maintenance Charges 2,981 6,702 6,702 6,702
[Entity] Budget Detail Desc.Total
[418] Fleet Maintenance 6,702
Total 6,702
64402 Equipment Replacement C 63,802 63,802 0 100,522
[Entity] Budget Detail Desc.Total
[418] Vehicle #224 3,996
[418] Heat Recovery Equipment 59,017
[418] Scrubber 1,111
[418] Rooftop HVAC Units (4) 7,384
[418] Other MAchinery and Equipment 29,014
Total 100,522
64403 Washbay Charges 2,136 2,298 2,298 645
[Entity] Budget Detail Desc.Total
[418] 4 vehicles x $161.23 645
Total 645
64906 Insurance Deductibles 1,000 0 0 0
64000 Other Operating Costs 493,217 480,692 416,890 522,500
66402 Computers and Peripherals 2,420 2,010 2,010 950
[Entity] Budget Detail Desc.Note Total
[418] Desktop Replacement ENG-BLDGS3-17 950
Total 950
66499 Other Machinery and Equip 0 0 2,100 2,100
[Entity] Budget Detail Desc.Total
[418] Equipment 2,100
Total 2,100
66000 Capital Outlay 2,420 2,010 4,110 3,050
60000T Total Expenditures & Ot 1,278,756 1,277,853 1,204,533 1,282,870
418 Buildings & Facilities Town of Avon
Line Item Detail
FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 1,451,506$ 1,763,161$ 1,625,111$ 1,724,099$
Commodities 217,909 340,597 340,597 314,041
Purchased & Contracted Services 542,166 497,866 473,276 554,262
Other Operating Costs 572,488 569,710 355,268 586,708
Capital Outlay 1,993 101,498 53,678 55,850
Total 2,786,062$ 3,272,832$ 2,847,930$ 3,234,960$
Roads and Bridges 2,283,864$ 2,633,092$ 2,388,955$ 2,615,781$
Parks 502,198 639,740 458,975 619,179
Total 2,786,062$ 3,272,832$ 2,847,930$ 3,234,960$
Public Works Director 1 1 1 1
Public Works Superintendent 1 1 1 1
Public Works Supervisor 1 2 2 2
Operator II / Master Gardener 1 1 1 2
Operator I 11 11 11 11 Total 15 16 16 17
BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT
The Public Works Department is responsible for operational management and maintenance of the Town's parks, open space,
streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water
infrastructure. The Department is managed by the Public Works Director, with supervisory support from the Public Works
Superintendent and Public Works Supervisors.
The Department is managed by the Public Works Director, who reports directly to the Town Manager. The Director spends
approximately 75% in general department administration, including developing work plans and work supervision. Right-of-way and
snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in the
field. The Public Works Superintendent spends approximately 60% in general department administration and 40% in the field,
who reports directly to the Public Works Director. The Public Works Supervisors who reports directly to the Public Works
Superintendent, spend approximately 10% in general department administration and 90% managing work in the field.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
DEPARTMENT EXPENDITURES BY CATEGORY
ADMINISTRATION OF THE DEPARTMENT
There is minimal change to the Public Works budget, we are operating in 2021 with the 2020 budget numbers. In the 413 budget,
the weed mitigation contract service was added back in and a Master Gardener position was added for 2021. In the 415 budget,
contract services was added to maintain the new landscaping on Benchmark Road, plus some additonal monies were added to
replace the fence in Nottingham Park and to replace the sand at the beach.
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS
ADMINISTRATION
Administration: The Public Works Director manages all work of the department, including but not limited to development,
implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, ditch
maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes
management of contract work, locate requests, ROW permit program, inspections of construction sites, utility projects, budgetary
planning and approval of travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75%
of all hours to administration.
Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, the beach area at Nottingham
Park, multi-use fields, playground equipment, three tennis courts, two pickle ball courts, three basketball courts, two volleyball
courts, two picnic shelters, 800+ trees, 83 trash receptacles, and 24 pet stations. Winter includes set-up and care of the outdoor
ice rink at Nottingham Park.
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane.
ROAD AND BRIDGE
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad
overpasses, eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility
locates, Special Event assistance, street sweeping, cinder pick-up, street striping, sign production and maintenance, banner
placement, and weed control.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic enforcement,
education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and
hauling of waste.
PARKS
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 921,461 1,021,630 975,513 998,460
61106 Paid out Leave 7,574 9,789 15,828 0
61121 PTS Wages 0 100,800 28,800 22,400
[Entity] Budget Detail Desc.Note Total
[413] 2 PTS Maintenance Workers 2 PTS x 40 hrs. x 14 weeks x $20 22,400
Total 22,400
61151 Overtime Wages 65,898 50,000 50,000 50,000
61157 Spanish Fluency Stipend 0 0 1,848 5,595
[Entity] Budget Detail Desc.Note Total
[413] Avon Habla Espinosa 2,288
[413] Avon Habla Castillo 2,288
[413] Avon Habla Anderson 1,019
Total 5,595
61301 Retirement Contrib. - FT 102,066 113,456 109,048 109,831
61302 Retirement Contrib. - PTS 0 3,780 1,080 840
61304 Employee Assistance Prog 348 384 378 406
61401 FICA/Medicare 13,994 17,142 15,517 15,527
61501 Grp Health & Life Insurance 274,442 358,760 343,538 430,311
61505 Long-term Disab Insurance 5,157 5,819 5,609 5,691
61507 Dental Insurance 20,599 24,758 23,793 28,379
61509 Worker's Compensation 37,008 53,296 50,949 53,446
61510 Unemployment Insurance 2,959 3,547 3,210 3,213
61000 Personnel Services 1,451,506 1,763,161 1,625,111 1,724,098
62201 Street Repair and Maintena 7,569 18,000 18,000 22,000
[Entity] Budget Detail Desc.Note Total
[413] Pre-Mark Striping 5,000
[413] Replenish Guardrail Material 3,000
[413] Asphalt/Cold Patch MORE POT HOLES 5,000
[413] Brick sealer-Crosswalks 5,000
[413] Street Paint MORE PARKING/CROSSWALKS 4,000
Total 22,000
62202 Sand and Gravel 42,442 45,000 45,000 45,000
[Entity] Budget Detail Desc.Total
[413] Cinders 42,000
[413] Shoulder Material 3,000
Total 45,000
62203 Street Sign Materials and S 18,304 22,650 22,650 22,650
[Entity] Budget Detail Desc.Total
[413] Wood Posts 7,000
[413] Sign Materials 4,000
[413] Construction Signs 500
[413] Replenish Cones/Barrels 1,000
[413] Stains, Paints, Brushes 750
[413] Steel Posts 2,500
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Delineators, Reflectors 4,000
[413] 6x6 Wood Posts 2,500
[413] Bracket Hardware 400
Total 22,650
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62305 Chemicals 0 25,100 25,100 25,100
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
[413] Neutro Wash/Lubra Seal Chemicals to wash equipment and
sanding units
4,100
Total 25,100
62401 Gasoline 5,683 5,642 5,642 6,670
[Entity] Budget Detail Desc.Total
[413] Based on Historical Averges 6,670
Total 6,670
62402 Diesel 31,224 32,334 32,334 34,551
[Entity] Budget Detail Desc.Total
[413] Based on Historical Averages 34,551
Total 34,551
62801 Employee Recognition Exp 0 350 350 800
[Entity] Budget Detail Desc.Total
[413] $50 x 16 800
Total 800
62802 Food and Beverages 336 1,750 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-service meeting.
End of Season, general meetings
1,000
[413] Coffee Service 750
Total 1,750
62805 Clothing and Uniforms 4,724 3,480 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts, 8 @ $125 uniforms 1,000
[413] 8 bibs @ $135 each uniforms 1,080
[413] 8 coats @ $175 each uniforms 1,400
Total 3,480
62806 Safety Materials and Suppli 706 2,600 2,600 2,600
[Entity] Budget Detail Desc.Total
[413] Personal Protective Equipment 2,600
Total 2,600
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62807 Consumable Tools/Small E 6,463 4,500 4,500 4,500
[Entity] Budget Detail Desc.Total
[413] Air Tools 1,500
[413] Hand Tools 3,000
Total 4,500
62899 Other Miscellaneous Operat -647 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[413] Miscellaneous Hardware 600
[413] Bracket Hardware 400
Total 1,000
62999 Office Supplies and Material 636 800 800 800
[Entity] Budget Detail Desc.Total
[413] Office Supplies 800
Total 800
62000 Commodities 117,440 163,206 163,206 170,901
63502 R&M - Streets 105,353 97,000 97,000 97,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Guardrail Repair caused by accidents 6,000
[413] Brick Repair bus stops/crosswalks 40,000
[413] Infrared Patching 17,000
[413] Misc. Patching (pothole and sinkholes)10,000
Total 97,000
63504 R&M - Office Equipment an 1,034 1,000 1,000 1,200
[Entity] Budget Detail Desc.Total
[413] Copier Print Charges 1,000
[413] Toner Charges 200
Total 1,200
63506 R&M - Radios and Commu 20,699 12,878 12,878 12,878
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service County Price 5,600
[413] 800 MHZ Radio Replace and Repair 4,400
[413] Batteries UHF/800 MHZ batteries 880
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
Total 12,878
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63603 Rentals - Office Equipment 655 1,200 1,200 1,200
63608 Rentals - Machinery and Eq 5,429 5,630 5,630 5,630
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
[413] Fastenal Annual Fee 2,280
[413] All Traffic Solutions Annual Fee 2,850
Total 5,630
63999 Other Contract Services 207,200 208,800 224,600 234,300
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance (emergency repair) Mud Slides 10,000
[413] Hauling Snow, Cinders, ditch material, mud
slide material, trash etc.
80,000
[413] Snow Removal/Hand Workd Village at Avon Sidewalks 15,000
[413] Street Striping 35,000
[413] Concrete Repairs Repair Sidewalk and curbs 35,000
[413] Vandalism 3,500
[413] UNCC charges (locates TIer 1) More construction projects 4,000
[413] Misc painting 6,800
[413] Weed Mitigation Town's Right Of Way Notification 40,000
[413] Snow Removal-Avon Elementary 5,000
Total 234,300
63000 Purchased & Contracted 340,371 326,508 342,308 352,208
64101 Professional Development 4,054 13,500 13,500 13,500
[Entity] Budget Detail Desc.Total
[413] Management/Supervisory Training 4,000
[413] Equipment Operator Certification 8,100
[413] LTAP/APWA Training 1,400
Total 13,500
64102 Dues, Licenses and Membe 340 540 540 552
[Entity] Budget Detail Desc.Total
[413] APWA 350
[413] CO Weed Association 100
[413] Consolidated Communication Network of 100
Total 550
64104 Meeting Expenses 1,075 0 0 0
64201 Telephone & Long-distance 1,038 4,227 4,227 924
[Entity] Budget Detail Desc.Note Total
[413] PW Fax, Fire Alarm, Long Distance $77 x 12 924
Total 924
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64203 Electric 26,602 37,000 37,000 37,000
[Entity] Budget Detail Desc.Note Total
[413] Street, Path, Christmas Lights (3 yr. average) 37,000
Total 37,000
64205 Trash Collection and Recycl 0 0 0 9,500
[Entity] Budget Detail Desc.Total
[413] Trash, Landfill (Includes clean up work) 9,500
Total 9,500
64206 Cellular and Paging 3,466 3,000 3,000 2,920
[Entity] Budget Detail Desc.Total
[413] Cell Phones 2,920
Total 2,920
64301 Postage and Delivery 8 400 400 400
[Entity] Budget Detail Desc.Total
[413] Postage 400
Total 400
64401 Fleet Maintenance Charges 164,679 143,141 143,141 143,141
[Entity] Budget Detail Desc.Total
[413] Fleet Maintenance 143,141
Total 143,141
64402 Equipment Replacement C 110,967 110,967 0 99,819
[Entity] Budget Detail Desc.Note Total
[413] Machinery & Equipment See attached note 11,804
[413] Vehicle #210 4,424
[413] Vehicle #226 5,191
[413] Equipment #119 Cat 6,255
[413] Equipment #205 Peterbilt 17,564
[413] Equipment #211 Chevrolet 4,275
[413] Equipment #225 Dulevo 31,800
[413] Equipment #270 Plow Truck 10,191
[413] Equipment #282 Backhoe 8,315
Total 99,819
64403 Washbay Charges 1,831 5,516 5,516 1,451
[Entity] Budget Detail Desc.Total
[413] 9 vehicles/equipment x $161.23 1,451
Total 1,451
64902 Financial Support, Donation 34,645 41,366 41,366 41,366
[Entity] Budget Detail Desc.Total
[413] Westin RIverfron Public Plaza 41,366
Total 41,366
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64906 Insurance Deductibles 24,827 0 0 0
64000 Other Operating Costs 373,532 359,657 248,690 350,573
66402 Computers and Peripherals 1,015 2,560 2,560 0
66499 Other Machinery and Equip 0 18,000 7,080 18,000
[Entity] Budget Detail Desc.Total
[413] Hydraulic Truck Conveyor 18,000
Total 18,000
66000 Capital Outlay 1,015 20,560 9,640 18,000
60000T Total Expenditures & Ot 2,283,864 2,633,092 2,388,955 2,615,780
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62202 Sand and Gravel 0 13,500 13,500 8,500
[Entity] Budget Detail Desc.Total
[415] Sand 1,500
[415] Athletic field top dressing 5,000
[415] Decorative rock 2,000
Total 8,500
62203 Street Sign Materials and S 0 500 500 500
[Entity] Budget Detail Desc.Total
[415] Park signage 500
Total 500
62204 Construction, Maintenance 8,261 14,000 14,000 14,000
[Entity] Budget Detail Desc.Total
[415] Misc lumber 2,500
[415] Hardware 1,000
[415] Weed barrier 3,500
[415] Misc other items 3,500
[415] Engineered wood fiber for playgrounds 3,500
Total 14,000
62205 Plumbing Supplies 14,970 20,500 20,500 20,500
[Entity] Budget Detail Desc.Total
[415] Controller replacment 3,000
[415] Nozzles 2,000
[415] PVC (pipe) 1,000
[415] Rotors 4,000
[415] Valves 3,500
[415] Misc other plumbing 3,000
[415] Irrigation electrical 4,000
Total 20,500
62206 Landscaping and Plant Mate 12,243 34,000 34,000 21,997
[Entity] Budget Detail Desc.Total
[415] Mulch 6,000
[415] Topsoil/Compost 1,000
[415] Annuals/Perennials 4,000
[415] Trees 2,500
[415] Sod 1,000
[415] Grass seed 1,000
[415] Misc other items 1,500
[415] Riparian plantings 5,000
Total 22,000
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62305 Chemicals 3,674 12,900 12,900 9,401
[Entity] Budget Detail Desc.Total
[415] Fertilizer 4,500
[415] Snow melt 2,200
[415] Pesticides 2,000
[415] Taginator 700
Total 9,400
62401 Gasoline 8,710 10,567 10,567 7,756
[Entity] Budget Detail Desc.Total
[415] Based on Historical Averages 7,756
Total 7,756
62402 Diesel 3,584 4,276 4,276 1,336
[Entity] Budget Detail Desc.Total
[415] Fuel based on historical averages 1,336
Total 1,336
62802 Food and Beverages 896 1,250 1,250 1,250
[Entity] Budget Detail Desc.Total
[415] Spring meeting 350
[415] Fall Meeting 350
[415] Misc meetings 550
Total 1,250
62803 Janitorial, Custodial and Cle 6,717 7,150 7,150 7,148
[Entity] Budget Detail Desc.Total
[415] Dog waste bags 3,000
[415] Trash liners 2,600
[415] Recycle liners 400
[415] Compost liners 400
[415] Misc cleaning supplies 750
Total 7,150
62805 Clothing and Uniforms 5,032 8,520 8,520 8,520
[Entity] Budget Detail Desc.Total
[415] Work clothes 6,465
[415] Outer wear 2,055
Total 8,520
62806 Safety Materials and Suppli 5,624 8,128 8,128 8,128
[Entity] Budget Detail Desc.Total
[415] Type II clothing 1,078
[415] Gloves 1,070
[415] Work boots 3,251
[415] PPE 2,729
Total 8,128
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62807 Consumable Tools/Small Eq 7,214 5,900 5,900 5,904
[Entity] Budget Detail Desc.Total
[415] Tools 2,700
[415] Aerifier tines 2,000
[415] Small equipment 1,204
Total 5,904
62899 Other Miscellaneous Operat 23,544 36,200 36,200 28,200
[Entity] Budget Detail Desc.Total
[415] LED holiday lights 13,000
[415] Recreation supplies 3,000
[415] Flags 3,200
[415] Special Events materials 4,500
[415] Misc 4,500
Total 28,200
62000 Commodities 100,469 177,391 177,391 143,140
63503 R&M - Parks and Athletic Fa 2,081 25,000 25,000 17,000
[Entity] Budget Detail Desc.Total
[415] Upper field R&M 4,000
[415] Lower field R&M 2,000
[415] Ice rinks 4,000
[415] Courts R&M 2,000
[415] Playground(s) R&M 5,000
Total 17,000
63504 R&M - Office Equipment an 13 0 0 0
63608 Rentals - Machinery and Eq 22,895 19,500 19,500 19,500
[Entity] Budget Detail Desc.Note Total
[415] Compressor rental Irrigation blow-out 3,500
[415] Lift rental Holiday lights 15,000
[415] Other 1,000
Total 19,500
63999 Other Contract Services 176,808 126,858 86,468 165,554
[Entity] Budget Detail Desc.Note Total
[415] Tree care 5,000
[415] Turf weed & feed 6,000
[415] Statue maint 7,000
[415] Landscape debris dumpster 2,500
[415] Asphalt maint 5,000
[415] Contract landscape services Includes addition of E&W BC blvd
and Benchmark rd.
58,390
[415] Noxious weed spraying 11,600
[415] POL services 11,368
[415] Rodent control 9,000
415 Parks Town of Avon
Line Item Detail
63000 Purchased & Contracted S 201,796 171,358 130,968 202,054
64101 Professional Development 7,543 14,995 14,995 14,995
[Entity] Budget Detail Desc.Note Total
[415] Conference(s)1,470
[415] Lodging 28 nights @ $200 5,600
[415] Meal allowance 1,800
[415] Technical training(s)6,125
Total 14,995
64102 Dues, Licenses and Membe 230 230 230 980
[Entity] Budget Detail Desc.Total
[415] Licenses & Dues 980
Total 980
64203 Electric 27,250 24,000 24,000 24,000
[Entity] Budget Detail Desc.Total
[415] Pavilion, Parks garage and Pump House 14,000
[415] Public Restrooms 2,500
[415] Oneal Spur Pavilion 300
[415] Avon Station, Mall, Lettuce Shed Ln. 7,200
Total 24,000
64204 Water and Sanitation 4,922 18,000 18,000 18,000
[Entity] Budget Detail Desc.Total
[415] Water (3yr Average) 18,000
Total 18,000
64205 Trash Collection and Recycl 0 0 0 7,500
[Entity] Budget Detail Desc.Total
[415] Parks dumpster 7,500
Total 7,500
64206 Cellular and Paging 1,126 1,128 1,128 1,126
[Entity] Budget Detail Desc.Total
[415] Cell Phones 1,126
Total 1,126
64301 Postage and Delivery 0 10,000 10,000 10,000
[Entity] Budget Detail Desc.Total
[415] Noxious weed mittigation postcards 10,000
Total 10,000
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64401 Fleet Maintenance Charges 54,019 37,186 37,186 37,186
[Entity] Budget Detail Desc.Total
[415] Fleet Maintenance 37,186
Total 37,186
64402 Equipment Replacement Ch 103,475 103,475 0 121,542
[Entity] Budget Detail Desc.Total
[415] Paddleboats (5) 1,820
[415] Boat Dock 3,367
[415] Vehicle #208 4,424
[415] Vehicle #209 4,424
[415] Vehicle #223 4,303
[415] Heavy Equipment #104 6,504
[415] Heavy Equipment #214 7,068
[415] Heavy Equipment #215 6,956
[415] Heavy Equipment #217 4,117
[415] Heavy Equipment #217A 5,625
[415] Heavy Equipment #251 3,281
[415] Heavy Equipment #231 9,492
[415] Machinery & Equip #219 6,270
[415] Machinery & Equip #250 936
[415] Variable Message Signs (3) 4,805
[415] Variable Message Board #203 3,284
[415] Variable Message Board #204 4,310
[415] Pump House Replacement 13,824
[415] Machinery & Equip #243 633
[415] San Pro Tiller 1,672
[415] Snow Blower Attachments (2) 1,319
[415] Wright Standing Mower 1,480
[415] Toro Groundmaster 4,450
[415] Machinery & Equip #232 5,695
[415] Club Car Carryall 2,144
[415] Variable Message Board 2,210
[415] Fertilizer Spreader 887
[415] Tow Behind Leaf Blower 1,142
[415] Club Car Carryall 700 (2) 3,831
[415] Security Cameras Recycle Center 1,269
Total 121,542
64403 Washbay Charges 369 1,039 1,039 806
[Entity] Budget Detail Desc.Total
[415] 5 vehicles x $161.23 806
Total 806
64906 Insurance Deductibles 21 0 0 0
64000 Other Operating Costs 198,956 210,053 106,578 236,135
66402 Computers and Peripherals 979 2,010 2,010 950
[Entity] Budget Detail Desc.Note Total
[415] Desktop Replacement PW-PARKSUPER-17 950
415 Parks Town of Avon
Line Item Detail
66499 Other Machinery and Equip 0 78,928 42,028 36,900
[Entity] Budget Detail Desc.Total
[415] Field pull-behind 36,900
Total 36,900
66000 Capital Outlay 979 80,938 44,038 37,850
60000T Total Expenditures & Oth 502,199 639,740 458,975 619,179
415 Parks Town of Avon
Line Item Detail
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 1,412,726$ 1,535,515$ 1,326,850$ 1,420,409$
Commodities 62,756 85,381 87,686 70,588
Purchased & Contracted Services 33,933 45,192 45,192 34,182
Other Operating Costs 191,319 208,538 123,449 216,981
Capital Outlay 1,775 6,230 6,230 -
Total 1,702,509$ 1,880,856$ 1,589,407$ 1,742,160$
Administration 246,864$ 269,711$ 260,856$ 263,139$
Adult Programs 52,994 50,032 41,118 35,703
Aquatics 686,992 662,235 555,055 623,524
Fitness 137,543 138,324 69,903 125,677
Guest Services 347,129 361,889 310,827 350,061
Youth Programs 149,110 213,422 191,045 187,286
Community Swim Program 81,877 185,243 160,603 156,770
Total 1,702,509$ 1,880,856$ 1,589,407$ 1,742,160$
DEPARTMENT EXPENDITURES BY CATEGORY
The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center, and
youth, adult and senior recreational programs, which are provided at the Recreation Center and Town parks. The Department is
responsible for operational oversight and management of the beach, park and lake recreational activities and is also responsible
for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch buildings.
SUMMARY OF CHANGES FROM THE PREVIOUS YEAR
DEPARTMENT EXPENDITURES BY PROGRAM
ADMINISTRATION OF THE DEPARTMENT
The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership, personnel
management, financial reporting and controls, contract negotiations, and the development and implementation of operating
guidelines. The Director also oversees all program development and implementation, online brochure production and distribution
and the oversight and management of cleaning and custodial of all Town owned properties.
DEPARTMENT FINANCIAL SUMMARY
Implications introduced from the COVID-19 Pandemic have challenged the Recreation Department in many ways. Our 2021
operational budget reflects significant expenditure cuts in personnel services from PTS wages. Many of our full time supervisor
level staff will switch to non-exempt, front line duties as we transition from a growth based budget to a need-based expense
budget. Commodities line items have also been decreased and non-essential equipment replacement projects have been
deferred. 2021 Recreation Department proposed operational budget proposes expenditures of $1,388,229 and projects revenues
at $1,047,417 a 75% recovery. A trend different from our operational expense recovery of the past five years but compared to the
Municipal Recreation industry, a very strong recovery. When COVID-19 restrictions are lifted, the Recreation Department would
like to pursue budget amendments to secure necessary funding for increasing program opportunities.
BUDGET SUMMARY: RECREATION DEPARTMENT
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Recreation Director 1 1 1 1
Recreation Superintendent- Recreation Services 1 1 1 1
Recreation Superintendent-Aquatics 1 1 1 1
Recreation Programs Supervisor 1 1 1 1
Swim Program Supervisor 1 1 1 1
Recreation Specialist 1 1 1 1
Recreation Coordinator-Aquatics 2 2 2 2
Recreation Coordinator-Guest Services 2 2 2 2 Total 10 10 10 10
FITNESS AND RECREATIONAL PROGRAMS
Adult Programs: This department focuses on meeting the needs of adult recreation program participants ages 18-85. New and
innovative programming is being developed and tested to meet the needs of our ever-changing population. The estimated
recovery ratio for 2020 will be 22%. The Adult Program Division spends 85% of time on development and maintenance of existing
program offerings and 15% on scheduling, marketing and researching new program offerings.
Youth Programs: This department focuses on offering community based child care for school aged children throughout the year.
In 2020 the youth programs division plans on continuing to grow its participation numbers. The estimated recovery ratio for 2020
will be 124%. The Youth Program Division spends 40% of time on Summer Camp operations, 30% on After School Program
operations, 15% on Schools-Out Program operations and 10% on New Program Development and 5% on Existing Programming
maintenance.
Community Swim Program: The Town of Avon Community Swim Program is a year-round comprehensive plan that includes five
levels of Learn to Swim classes for youth ages 6 months-17 years old and two levels for adults ages 18 and up. The Learn to
Swim progression of skills will prepare students to be proficient in basic swimming skills. Youth swimmers wishing to go beyond
the Learn to Swim progression may continue with our Recreational Swim Team, or our USA Swimming registered swim team. The
Avon Narwhals Swim Club is our competitive travel team that competes at the state and regional level on a year-round swim meet
schedule. The program also offers private and semi-private swim lessons for all ages, levels and abilities.
AQUATICS
Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training classes, water
safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes and public safety classes.
The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to other programs, 20%
spent on administration, and 15% on maintenance of the pools.
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and program
registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest
Service division also oversees swim beach based operations. The salary to operational budget expenses ratio is 64%. Guest
Services Division spends 69% of time with front desk operations, 25% on administrative duties and 6% on hiring and training.
PROGRAM ACTIVITIES AND OPERATIONS: RECREATION
GUEST SERVICES
AUTHORIZED POSITIONS
Fitness: The Fitness Division provides the community with over 50-hours of weekly "Group X" classes to include a balanced
offering of Yoga/Pilates based classes, group cycling, aerobics based and strength/conditioning based classes, as well as
personal training services, fitness assessments and orientation and body composition testing. The Division offers seasonal
programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division oversees the
management of the fitness floor. 91% of staffing time is applied to fitness classes and programs, with the balance of 9% on
administrative responsibilities for hiring, training, scheduling and marketing.
FITNESS AND RECREATIONAL PROGRAMS
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 133,690 142,085 135,544 135,544
61106 Paid out Leave 2,581 1,364 0 0
61301 Retirement Contrib. - FT 14,990 15,779 14,910 14,910
61304 Employee Assistance Prog 24 24 24 24
61401 FICA/Medicare 1,935 2,080 1,965 1,965
61501 Grp Health & Life Insurance 28,806 30,212 30,192 33,285
61505 Long-term Disab Insurance 759 803 773 773
61507 Dental Insurance 2,419 2,251 2,251 2,464
61509 Worker's Compensation 2,146 1,859 1,774 1,774
61510 Unemployment Insurance 407 430 407 407
61000 Personnel Services 187,758 196,888 187,839 191,144
62401 Gasoline 2,019 2,759 2,759 2,124
[Entity] Budget Detail Desc.Total
[514] Based on Historical Averages 2,124
Total 2,124
62402 Diesel 353 286 286 0
62801 Employee Recognition Exp 125 250 250 500
[Entity] Budget Detail Desc.Total
[514] $50 x 10 500
Total 500
62802 Food and Beverages 560 450 450 450
[Entity] Budget Detail Desc.Total
[514] Food for meetings and trainings 450
Total 450
62899 Other Miscellaneous Operat 503 2,400 2,595 2,400
[Entity] Budget Detail Desc.Total
[514] Other supplies 2,400
Total 2,400
62999 Office Supplies and Material 1,710 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[514] Office supplies 1,500
[514] Copy paper 1,000
Total 2,500
62000 Commodities 5,270 8,645 8,840 7,974
63199 Other Professional Services 0 600 600 600
[Entity] Budget Detail Desc.Total
[514] Photography for marketing 600
Total 600
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63304 Computer Services and Su 6,281 13,600 13,600 3,800
[Entity] Budget Detail Desc.Total
[514] Rectrac annual maintenance fee 3,800
Total 3,800
63504 R&M - Office Equipment an 1,803 3,000 3,000 2,300
[Entity] Budget Detail Desc.Total
[514] Toner cartridges 500
[514] Per page print charges 1,800
Total 2,300
63603 Rentals - Office Equipment 2,408 2,412 2,412 2,412
[Entity] Budget Detail Desc.Note Total
[514] Copier lease $201 x 12 2,412
Total 2,412
63999 Other Contract Services 0 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[514] Futurian service & support 1,200
Total 1,200
63000 Purchased & Contracted 10,492 20,812 20,812 10,312
64101 Professional Development 2,620 3,000 3,000 996
[Entity] Budget Detail Desc.Total
[514] CEU's and traninings 996
[514] .0
Total 996
64104 Meeting Expenses 0 0 0 1,080
[Entity] Budget Detail Desc.Note Total
[514] Health & Rec committee meetings $180 x 6 1,080
Total 1,080
64201 Telephone & Long-distance 7,232 6,561 6,561 6,456
[Entity] Budget Detail Desc.Total
[514] Land Line $538 x 12 6,456
Total 6,456
64206 Cellular and Paging 2,152 1,300 1,300 3,120
[Entity] Budget Detail Desc.Total
[514] Cell Phones (5) 3,120
Total 3,120
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64301 Postage and Delivery 59 200 200 200
[Entity] Budget Detail Desc.Total
[514] Postage 200
Total 200
64308 Sales Tax 354 500 500 500
[Entity] Budget Detail Desc.Total
[514] Sales tax on resale items 500
Total 500
64401 Fleet Maintenance Charges 4,146 5,906 5,904 5,906
[Entity] Budget Detail Desc.Total
[514] Fleet Maintenance 5,906
Total 5,906
64402 Equipment Replacement C 0 0 0 11,804
[Entity] Budget Detail Desc.Total
[514] Switches 3,620
[514] Vehicle #502 4,187
[514] Vehicle #503 3,997
Total 11,804
64403 Washbay Charges 610 1,839 1,839 645
[Entity] Budget Detail Desc.Total
[514] 4 vehicles x $161.23 645
Total 645
64901 Advertising and Legal Notic 9,975 7,000 7,000 7,000
[Entity] Budget Detail Desc.Total
[514] Marketing and advertising 7,000
Total 7,000
64905 Insurance Premiums 16,196 16,000 16,000 16,000
[Entity] Budget Detail Desc.Note Total
[514] CIRSA Allocation REC Ctr 9% 16,000
Total 16,000
64000 Other Operating Costs 43,343 42,306 42,304 53,707
66402 Computers and Peripherals 0 1,060 1,060 0
66000 Capital Outlay 0 1,060 1,060 0
60000T Total Expenditures & Ot 246,864 269,711 260,855 263,137
514 Recreation Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 24,394 16,268 12,074 14,270
61106 Paid out Leave 1,766 142 673 0
61121 PTS Wages 13,599 18,000 14,843 7,600
[Entity] Budget Detail Desc.Total
[515] Program Staff/instructors 7,600
Total 7,600
61122 PTS Bonuses 0 900 900 900
61301 Retirement Contrib. - FT 2,878 1,805 1,402 1,570
61302 Retirement Contrib. - PTS 510 675 557 285
61304 Employee Assistance Prog 10 7 5 6
61401 FICA/Medicare 581 512 413 330
61501 Grp Health & Life Insurance 6,585 7,518 6,264 8,713
61505 Long-term Disab Insurance 133 83 68 81
61507 Dental Insurance 482 491 410 537
61509 Worker's Compensation 371 475 374 297
61510 Unemployment Insurance 120 106 85 68
61000 Personnel Services 51,429 46,982 38,067 34,657
62301 General Program Supplies 1,001 3,000 3,000 996
[Entity] Budget Detail Desc.Total
[515] Drop in Sports equipment 996
Total 996
62805 Clothing and Uniforms 64 50 50 50
[Entity] Budget Detail Desc.Total
[515] Clothing and Uniforms 50
Total 50
62904 Software 499 0 0 0
62000 Commodities 1,565 3,050 3,050 1,046
60000T Total Expenditures & Ot 52,994 50,032 41,117 35,703
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 254,539 216,049 175,080 200,605
61106 Paid out Leave 2,176 2,063 9,893 0
61121 PTS Wages 216,735 227,505 197,005 211,982
[Entity] Budget Detail Desc.Total
[516] Lifeguard I ARC (Winter/Summer) 29,227
[516] Lifeguard I ARC (Spring/Fall) 6,248
[516] Lifeguard II ARC (Year-Round) 151,129
[516] Lifeguard I Inservice Training 1,908
[516] Lifeguard II Inservice Training 2,364
[516] Lifeguard Onboarding 1,800
[516] Lifeguards Lake Programs 4,350
[516] Water Exercise Instructors 10,242
[516] Seasonal Lifeguard Coverage 4,714
Total 211,982
61122 PTS Bonuses 2,337 3,600 3,600 3,500
61151 Overtime Wages 4,620 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[516] 60 OT Hours ($32.70/hour) 2,000
Total 2,000
61155 Shift Differential Pay 21,292 7,380 7,380 0
[Entity] Budget Detail Desc.Total
[516] .0
Total 0
61157 Spanish Fluency Stipend 0 0 660 1,019
[Entity] Budget Detail Desc.Note Total
[516] Avon Habla Kornhauser 1,019
Total 1,019
61301 Retirement Contrib. - FT 28,415 23,992 20,347 22,067
61302 Retirement Contrib. - PTS 9,033 8,531 7,388 7,949
61304 Employee Assistance Prog 114 98 79 96
61401 FICA/Medicare 7,367 6,543 5,620 6,062
61501 Grp Health & Life Insurance 46,476 60,515 44,680 71,132
61505 Long-term Disab Insurance 1,436 1,220 986 1,143
61507 Dental Insurance 3,343 3,932 2,886 4,264
61509 Worker's Compensation 5,981 6,136 5,156 5,708
61510 Unemployment Insurance 1,510 1,354 1,163 1,254
61000 Personnel Services 605,375 570,918 483,922 538,782
62301 General Program Supplies 5,210 5,900 5,900 3,900
[Entity] Budget Detail Desc.Total
[516] Pool Floats 1,000
[516] Lap Swim Equipment 200
[516] Buoys for Lake 300
[516] Training Course Materials 1,400
[516] Water Exercise Equipment 1,000
Total 3,900
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62305 Chemicals 19,862 22,700 22,700 22,600
[Entity] Budget Detail Desc.Total
[516] Calcium Hypochlorite 11,000
[516] Oxidizer 2,600
[516] Thiosulfate 500
[516] Muriatic Acid 2,000
[516] Soda Ash 300
[516] Sodium Bicarbonate 500
[516] Flocculant 250
[516] Tile Cleaner 250
[516] Reagents & Test Kits 700
[516] CO2 4,500
Total 22,600
62805 Clothing and Uniforms 3,312 3,400 4,372 3,400
[Entity] Budget Detail Desc.Note Total
[516] Lifeguard Shirts $16.25/shirt*40 650
[516] Lifeguard Tanks $13.55/tank*55 741
[516] Male Guard Shorts $19.60*40 784
[516] Female Guard Shorts $18.90*40 800
[516] Hip Packs 5* $15 75
[516] Lake Uniforms/Equipment 300
[516] Sunscreen 50
[516] .0
Total 3,400
62806 Safety Materials and Suppli 1,113 2,300 2,300 1,000
[Entity] Budget Detail Desc.Total
[516] Personal Protective Equipment 500
[516] Air Horns 100
[516] Rescue Tubes 170
[516] Emergency Response Bag 80
[516] CPR Mannequin Lungs 150
Total 1,000
62809 Medical Supplies and 1st Ai 1,299 2,100 2,100 2,100
[Entity] Budget Detail Desc.Total
[516] Bandages, Gauze, etc. 450
[516] Ice Packs 250
[516] CPR Masks/Devices 200
[516] Oxygen Supplies 200
[516] Nitrile Gloves 1,000
Total 2,100
62899 Other Miscellaneous Operat 478 700 700 600
[Entity] Budget Detail Desc.Total
[516] Pool Equipment/Tools 600
Total 600
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62000 Commodities 31,274 37,100 38,072 33,600
63501 R&M - Buildings and Faciliti 4,923 12,900 12,900 8,150
[Entity] Budget Detail Desc.Total
[516] Channel Grates 250
[516] Pulsar Chlorinator Repair 1,000
[516] Pool Closure Supplies 500
[516] Pool Area Signage 2,500
[516] Buoys/Rope for Swim Area 150
[516] Cleaning Supplies 250
[516] Solenoid Valves/Timers 1,500
[516] Pool Deck Furniture 2,000
Total 8,150
63549 R&M - Other Specialized Eq 17,367 9,130 9,130 13,670
[Entity] Budget Detail Desc.Total
[516] Pool R&M - Timers, Sensors 2,500
[516] Stenner Pumps & Parts 600
[516] Pool Vacuum Maintenance 500
[516] Replacement Skimmer Baskets 170
[516] Spa Wand 100
[516] Water Feature Pump 700
[516] Sand Filters (3) & Parts 8,100
[516] Chlorinator Pump 1,000
Total 13,670
63000 Purchased & Contracted 22,290 22,030 22,030 21,820
64101 Professional Development 735 1,800 1,800 0
64102 Dues, Licenses and Membe 4,096 6,400 6,400 6,000
[Entity] Budget Detail Desc.Note Total
[516] DigiQuatics Management Software 1,000
[516] CPRA Memberships (2)220
[516] Red Cross Annual Fees 600
[516] Lifeguard Course $38*40 1,520
[516] Water Safety Instructor Course $38*10 380
[516] CPR/First Aid Course $38*50 1,900
[516] Oxygen Admin Course $13*20 260
[516] Background Checks 120
Total 6,000
64399 Other Administrative Fees 1,200 1,280 1,280 1,390
[Entity] Budget Detail Desc.Note Total
[516] Lake Water Testing 23 tests x $30=$690 690
[516] Water Slide Registration 700
Total 1,390
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64402 Equipment Replacement C 21,157 21,157 0 21,934
[Entity] Budget Detail Desc.Total
[516] Pool replastering 10,229
[516] Steam Room Remodel 2,104
[516] Water Slide Pool Feature 1,708
[516] Bobble Pool Feature 955
[516] Bucket Trio Pool Feature 3,841
[516] Twister Pool Feature 3,097
Total 21,934
64000 Other Operating Costs 27,188 30,637 9,480 29,324
66402 Computers and Peripherals 865 1,550 1,550 0
66000 Capital Outlay 865 1,550 1,550 0
60000T Total Expenditures & Ot 686,992 662,235 555,054 623,526
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61121 PTS Wages 71,590 68,500 59,140 43,160
[Entity] Budget Detail Desc.Note Total
[518] Personal Trainers $19,000 X 0.75 14,250
[518] Outdoor Bootcamp $2,200 x 0.75 1,600
[518] Group Fitness Classes $26.26 x 20 classes x 52 weeks 27,310
Total 43,160
61302 Retirement Contrib. - PTS 2,662 2,569 2,218 1,619
61401 FICA/Medicare 1,071 993 858 626
61509 Worker's Compensation 657 996 860 628
61510 Unemployment Insurance 214 205 177 129
61000 Personnel Services 76,193 73,264 63,253 46,161
62301 General Program Supplies 1,955 4,800 4,800 3,600
[Entity] Budget Detail Desc.Total
[518] Wellbeats subscription 2,900
[518] Group supplies 700
Total 3,600
62899 Other Miscellaneous Operat 559 1,500 1,500 1,000
[Entity] Budget Detail Desc.Total
[518] Fitness floor supplies 1,000
Total 1,000
62000 Commodities 2,514 6,300 6,300 4,600
63304 Computer Services and Su 335 0 0 0
63000 Purchased & Contracted 335 0 0 0
64101 Professional Development 90 350 350 350
[Entity] Budget Detail Desc.Note Total
[518] CPR renewal 7 X $50 350
Total 350
64402 Equipment Replacement C 58,410 58,410 0 74,565
[Entity] Budget Detail Desc.Note Total
[518] Fitness equipment Purchased 2016 2,079
[518] Fitness equipment Purchased 2017 1,982
[518] Fitness equipment Purchased 2019 70,504
Total 74,565
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64000 Other Operating Costs 58,500 58,760 350 74,915
60000T Total Expenditures & Ot 137,543 138,324 69,903 125,676
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 154,862 168,205 142,205 158,568
61106 Paid out Leave 3,214 1,614 3,486 0
61121 PTS Wages 52,168 50,000 40,851 50,234
[Entity] Budget Detail Desc.Total
[519] Lead: 27 hrs x 52 weeks x $19 26,600
[519] Attendant: 30 hours x 52 weeks x $15.15 23,634
Total 50,234
61122 PTS Bonuses 408 900 900 900
61151 Overtime Wages 411 450 450 450
61157 Spanish Fluency Stipend 0 0 270 1,019
[Entity] Budget Detail Desc.Note Total
[519] Avon Habla Taylor 1,019
Total 1,019
61301 Retirement Contrib. - FT 17,388 18,680 16,026 17,443
61302 Retirement Contrib. - PTS 1,972 1,875 1,532 1,884
61304 Employee Assistance Prog 70 73 63 72
61401 FICA/Medicare 2,972 3,207 2,724 3,047
61501 Grp Health & Life Insurance 65,947 60,166 52,643 68,006
61505 Long-term Disab Insurance 854 961 793 904
61507 Dental Insurance 3,438 4,217 3,675 4,612
61509 Worker's Compensation 1,932 2,928 2,455 2,806
61510 Unemployment Insurance 629 664 564 630
61000 Personnel Services 306,265 313,939 268,637 310,574
62301 General Program Supplies 7,193 9,200 9,200 7,500
[Entity] Budget Detail Desc.Total
[519] General Supplies 450
[519] Membership passes 3,200
[519] Fish Tank Supplies 200
[519] Towels 3,350
[519] Park Supplies 150
[519] Coffee supplies 150
Total 7,500
62304 Merchandise for Resale 4,716 5,500 5,500 4,500
[Entity] Budget Detail Desc.Total
[519] Locks 100
[519] Swim Caps 150
[519] Swim Suits 1,400
[519] squirt toys 250
[519] swim diapers 400
[519] facemasks 400
[519] goggles 1,800
Total 4,500
62802 Food and Beverages 158 350 350 350
[Entity] Budget Detail Desc.Total
[519] Staff meeting food 350
Total 350
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62805 Clothing and Uniforms 471 450 450 450
[Entity] Budget Detail Desc.Total
[519] Staff Shirts and name tags 450
Total 450
62000 Commodities 12,538 15,500 15,500 12,800
64101 Professional Development 0 450 450 110
[Entity] Budget Detail Desc.Total
[519] CPRA Membership 110
Total 110
64206 Cellular and Paging 0 0 240 576
[Entity] Budget Detail Desc.Note Total
[519] Cell phone reimbursement - Superintendent 12 x $48 576
Total 576
64307 Bank Service Charges and 21,363 26,000 26,000 26,000
[Entity] Budget Detail Desc.Note Total
[519] Credit card fees $2,117 x 12 months 25,400
[519] ACH billing charges $6 x 12 months 72
[519] EC Merchant account $44 x 12 months 528
Total 26,000
64402 Equipment Replacement C 6,054 6,000 0 0
64000 Other Operating Costs 27,417 32,450 26,690 26,686
66402 Computers and Peripherals 910 0 0 0
66000 Capital Outlay 910 0 0 0
60000T Total Expenditures & Ot 347,129 361,889 310,827 350,060
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 25,172 42,660 36,223 42,809
61106 Paid out Leave 1,766 427 2,018 0
61121 PTS Wages 83,155 107,900 94,670 87,868
[Entity] Budget Detail Desc.Note Total
[521] Summer camp 50 days x 9 hrs x pay 45,970
[521] School's Out 29 days x 9 hrs x pay 10,370
[521] After-School Care 165 days x 4.5 hrs x pay 27,963
[521] Training for camp 24hrs x 6 staff x pay 2,565
[521] Mighty Mites Fall 2021 75/25 revenue split 1,000
Total 87,868
61122 PTS Bonuses 1,822 900 900 900
[Entity] Budget Detail Desc.Total
[521] PTS Bonus 900
Total 900
61151 Overtime Wages 228 500 500 500
[Entity] Budget Detail Desc.Total
[521] Overtime 500
Total 500
61301 Retirement Contrib. - FT 2,963 4,740 4,206 4,709
61302 Retirement Contrib. - PTS 3,195 4,046 3,550 3,295
61304 Employee Assistance Prog 10 18 15 18
61401 FICA/Medicare 1,655 2,210 1,948 1,915
61501 Grp Health & Life Insurance 6,970 22,553 18,791 26,139
61505 Long-term Disab Insurance 133 250 203 244
61507 Dental Insurance 482 1,474 1,229 1,611
61509 Worker's Compensation 1,025 2,127 1,851 1,838
61510 Unemployment Insurance 334 457 403 396
61000 Personnel Services 128,910 190,262 166,507 172,242
62301 General Program Supplies 3,606 4,600 5,738 4,000
[Entity] Budget Detail Desc.Total
[521] After-school supplies 1,500
[521] School's out supplies 1,000
[521] Summer Camp Supplies 1,500
Total 4,000
62802 Food and Beverages 3,209 3,800 3,800 3,200
[Entity] Budget Detail Desc.Total
[521] Camp snacks 1,450
[521] After-school snacks 1,450
[521] School's out snacks 300
Total 3,200
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62805 Clothing and Uniforms 711 1,300 1,300 348
[Entity] Budget Detail Desc.Total
[521] Summer camp staff shirts 348
Total 348
62809 Medical Supplies and 1st Ai 319 200 200 200
[Entity] Budget Detail Desc.Total
[521] First Aid Supplies 200
Total 200
62899 Other Miscellaneous Operat 519 0 0 0
62000 Commodities 8,364 9,900 11,038 7,748
63103 Training Facilitators 612 2,050 2,050 2,050
[Entity] Budget Detail Desc.Note Total
[521] 1st aid, CPR, AED $50/staff x 9 staff 450
[521] EMP Fingerprints $49.50/staff x 9 staff 445
[521] TRAILS/Child Abuse Check $35/staff x 9 staff 300
[521] Med Admin Training $95 x 9 dstaff 855
Total 2,050
63000 Purchased & Contracted 612 2,050 2,050 2,050
64101 Professional Development 0 0 0 110
[Entity] Budget Detail Desc.Total
[521] CPRA Membership 110
Total 110
64102 Dues, Licenses and Membe 220 1,800 1,800 1,800
[Entity] Budget Detail Desc.Total
[521] Campdoc fees 1,800
Total 1,800
64206 Cellular and Paging 0 0 240 576
[Entity] Budget Detail Desc.Note Total
[521] Cell phone reimbursement - Supervisor 12 x $48 576
Total 576
64306 Permit and Licensing Fees 2,507 850 850 510
[Entity] Budget Detail Desc.Total
[521] License 450
[521] Inspections 60
Total 510
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64399 Other Administrative Fees 8,498 7,500 7,500 2,250
[Entity] Budget Detail Desc.Note Total
[521] Camp field trips 6 trips x $375/trip 2,250
Total 2,250
64000 Other Operating Costs 11,224 10,150 10,390 5,246
66402 Computers and Peripherals 0 1,060 1,060 0
66000 Capital Outlay 0 1,060 1,060 0
60000T Total Expenditures & Ot 149,110 213,422 191,045 187,286
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 0 59,760 50,319 58,717
61106 Paid out Leave 0 591 1,361 0
61121 PTS Wages 53,365 58,000 43,500 41,578
[Entity] Budget Detail Desc.Total
[523] Private Swim Instruction 15,750
[523] Group Swim Instruction 8,500
[523] Swim Team Coach (Year-Round) 9,000
[523] Swim Team Coach (Summer) 2,000
[523] VSSA Team Swim Coach 2,256
[523] Inservice Training 1,072
[523] Onboarding 3,000
Total 41,578
61151 Overtime Wages 33 5,300 5,300 3,000
[Entity] Budget Detail Desc.Total
[523] 65 OT Hours x $44.70 3,000
Total 3,000
61301 Retirement Contrib. - FT 0 6,639 5,685 6,459
61302 Retirement Contrib. - PTS 1,942 0 1,631 1,559
61304 Employee Assistance Prog 0 23 20 24
61401 FICA/Medicare 802 875 749 1,498
61501 Grp Health & Life Insurance 0 10,095 8,406 11,404
61505 Long-term Disab Insurance 0 350 283 335
61507 Dental Insurance 0 666 555 726
61509 Worker's Compensation 494 782 658 1,371
61510 Unemployment Insurance 160 181 155 176
61000 Personnel Services 56,796 143,262 118,623 126,848
62301 General Program Supplies 459 2,806 2,806 1,520
[Entity] Budget Detail Desc.Total
[523] Program T-Shirts & Caps 300
[523] Swim Meet Awards 120
[523] Equipment Cart 350
[523] Swim Lesson Supplies 250
[523] Swim Team Supplies 500
Total 1,520
62802 Food and Beverages 262 480 480 300
[Entity] Budget Detail Desc.Total
[523] Team Bonding Events 300
Total 300
62805 Clothing and Uniforms 510 1,600 1,600 1,000
[Entity] Budget Detail Desc.Total
[523] Rash Guards/Swim Suits 750
[523] Coach Uniforms 250
Total 1,000
523 Community Swim Program Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62000 Commodities 1,231 4,886 4,886 2,820
63999 Other Contract Services 203 300 300 0
63000 Purchased & Contracted 203 300 300 0
64101 Professional Development 455 250 250 0
[Entity] Budget Detail Desc.Total
[523] .0
Total 0
64102 Dues, Licenses and Membe 12,309 3,900 3,900 5,618
[Entity] Budget Detail Desc.Note Total
[523] USA Coach Memberships 7x$74 518
[523] USA Team Membership 450
[523] USA Coaching 101 Cert.200
[523] USA Coaching 201 Cert.100
[523] USA Swimmer Memberships 40x$74 3,000
[523] Meet Mobile Subscription Dues 50
[523] TeamUnify Subscription Dues 1,300
Total 5,618
64103 Mileage Reimb. and Travel 10,882 14,500 14,500 11,200
[Entity] Budget Detail Desc.Note Total
[523] Hotel 55 X $140 7,700
[523] Meal Allowance 70 x $50 3,500
Total 11,200
64904 Operating Fees, Assessme 0 15,585 15,585 10,285
[Entity] Budget Detail Desc.Total
[523] Rec Summer League Fee 110
[523] Rec Summer Meet Fees 150
[523] Western Slope League Fee 25
[523] USA Meet Fees 10,000
Total 10,285
64000 Other Operating Costs 23,647 34,235 34,235 27,103
66402 Computers and Peripherals 0 2,560 2,560 0
[Entity] Budget Detail Desc.Total
[523] .0
Total 0
66000 Capital Outlay 0 2,560 2,560 0
60000T Total Expenditures & Ot 81,876 185,243 160,604 156,771
523 Community Swim Program Town of Avon
Line Item Detail
523 Community Swim Program Town of Avon
Line Item Detail
FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 950,665$ 1,028,060$ 1,035,351$ 1,098,388$
Commodities 109,829 136,633 150,592 150,095
Purchased & Contract Services 108,893 123,384 87,043 92,392
Other Operating Costs 1,319,223 651,934 601,126 680,890
Debt Service 8,475 41,755 41,755 41,755
Capital Outlay 1,287 2,000,000 44,000 2,500,000
Total 2,498,372$ 3,981,766$ 1,959,867$ 4,563,520$
Administration 295,165$ 277,931$ 272,647$ 270,058$
Operations 1,699,997 3,144,688 1,194,516 3,757,918
Wash Bay 147,625 179,309 181,383 222,169
Mobility Programs 355,585 379,838 311,321 313,375
Total 2,498,372$ 3,981,766$ 1,959,867$ 4,563,520$
With COVID-19's continued public health guidelines projected to continue into 2021, the Level of Service for the Skier Express and
Restaurant shuttle will need to increase to ensure ample space for Social Distancing and to restore transit rider confidence. For
the Skier Express Shuttle, doubling the number of buses during peak times from 3 to 6 would reduce the 10 min service to 5
minutes. For the Restaurant Shuttle, doubling the number of buses from 1 to 2 would reduce the 30 min service to 15 minutes.
With transit operating 7 days a week/16.5 hrs a day and increases in Mobility Programs, a new full-time transit personnel, a Transit
Supervisor, is needed. In addition, increasing the level of service will require additional buses, several more drivers, and more
fleet mainteance service.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
ADMINISTRATION OF THE DEPARTMENT
The Mobility Department is administered by the Mobility Director, with the assistance of the Transit Operations Superintendent.
DEPARTMENT FINANCIAL SUMMARY
The Mobility Department is responsible for multimodal (mobility) programs, transit operations, and parking management. The
Department coordinates and collaborates with Regional Transportation and Transit organizations. The Mobility Fund receives
Town general taxes (accommodation taxes), Federal and State grant funds to support fare-free transit operations. In addition, a
joint funding agreement with the Beaver Creek Resort Company fund the fare-free Skier Express and Restaurant Shuttles.
BUDGET SUMMARY: MOBILITY DEPARTMENT
FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021
Mobility Director 1 1 1 1
Transit Operations Superintendent/Supervisor 1 1 1 2
Wash Bay Operator 1 1 1 1
Transit Operator 5 5 5 5 Total 8 8 8 9
PROGRAM ACTIVITIES AND OPERATIONS: Mobility
ADMINISTRATION
Administration: The Mobility Director oversees the Town of Avon's multimodal transportation programs, and parking
management; including but not limited to providing day-to-day bus service routes, strategic planning, budget development and
management, establishment of performance goals and passenger feedback systems, designs and implements advertising and
promotion, maintains ADA certification and compliance, transit vehicle procurement, coordination with Federal Highway
Administration, Colorado Department of Transportation, I70 Coalition, and other regional transportation agencies, grant
solicitation/management, and Intergovernmental Agreement/Third Party contract execution.
ROUTE OPERATIONS
DEPARTMENT EXPENDITURES BY CATEGORY
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet
management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification,
performance metric(s), and day to day field operational supervision.
Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes serve the Avon
core and residential areas other than Wildridge; a Skier Shuttle and an evening Restaurant Shuttle is supported with a contribution
from Beaver Creek. Service Hours and costs are summarized in the table below. The Town provides in-kind bus service for The
Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months. Hours and
route frequency are summarized in the table below.
2021 Avon Transportation Proposed Routes
WASH BAY
Wash Bay: Located in the Mobility Center, the wash bay accommodates large buses and smaller vehicles, and equipment. The
bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the
operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 107,309 69,791 64,242 64,242
61106 Paid out Leave 2,883 649 0 0
61301 Retirement Contrib. - FT 11,506 7,748 7,067 7,067
61304 Employee Assistance Prog 21 13 12 12
61401 FICA/Medicare 1,477 1,021 932 932
61501 Grp Health & Life Insurance 20,518 15,093 15,083 16,629
61505 Long-term Disab Insurance 568 382 366 366
61507 Dental Insurance 1,691 1,126 1,126 1,232
61509 Worker's Compensation 2,052 3,410 3,139 3,139
61510 Unemployment Insurance 310 211 193 193
61000 Personnel Services 148,336 99,444 92,159 93,811
62208 Mechanical - HVAC 237 1,050 1,050 0
62801 Employee Recognition Exp 550 2,500 2,500 3,750
[Entity] Budget Detail Desc.Total
[431] 25 x $50 1,250
[431] PTS Drivers 2,500
Total 3,750
62899 Other Miscellaneous Operat 403 500 500 444
[Entity] Budget Detail Desc.Total
[431] Operating Supplies 444
Total 444
62901 Duplicating Supplies 0 2,000 2,000 1,800
[Entity] Budget Detail Desc.Total
[431] Paper and printer supplies 1,800
Total 1,800
62904 Software 0 0 0 2,315
[Entity] Budget Detail Desc.Total
[431] CADD software 2,315
Total 2,315
62905 Books and Periodicals 0 400 400 372
[Entity] Budget Detail Desc.Total
[431] Books and Periodicals 372
Total 372
62999 Office Supplies and Material 784 1,000 1,000 948
[Entity] Budget Detail Desc.Total
[431] Office Supplies 948
Total 948
62000 Commodities 1,974 7,450 7,450 9,629
63203 Printing and Reproduction S 336 1,000 1,000 1,500
431 Mobility Administration Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Total
[431] Printer Services 1,500
Total 1,500
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63306 Security Services 0 2,150 2,150 2,150
63501 R&M - Buildings and Faciliti 28,110 28,300 28,300 23,300
[Entity] Budget Detail Desc.Note Total
[431] Elevator maintenance 4,500
[431] HVAC maintenance AMS 86%/ split 432 & 436 4,300
[431] Boiler inspection 2,000
[431] HVAC water quality testing 500
[431] Replace waterless urinal 5,500
[431] Bus Barn safety marking 1,500
[431] Garage door maintence 5,000
Total 23,300
63504 R&M - Office Equipment an 0 0 0 850
63599 Other Maintenance Service 863 850 850 0
63603 Rentals - Office Equipment 693 655 655 655
[Entity] Budget Detail Desc.Total
[431] Copier rental 655
Total 655
63999 Other Contract Services 840 11,200 11,200 11,200
63000 Purchased & Contracted 30,842 44,155 44,155 39,655
64101 Professional Development 1,527 3,500 3,500 3,396
[Entity] Budget Detail Desc.Total
[431] Training 1,000
[431] Conferences 2,400
Total 3,400
64201 Telephone & Long-distance 3,921 3,000 3,000 3,684
[Entity] Budget Detail Desc.Total
[431] Land Line $307 x 12 3,684
Total 3,684
64202 Gas 22,492 21,000 21,000 22,000
[Entity] Budget Detail Desc.Note Total
[431] Gas 3 year average 22,000
Total 22,000
64203 Electric 34,442 35,000 35,000 34,000
[Entity] Budget Detail Desc.Note Total
[431] Electric 3 year average 34,000
Total 34,000
431 Mobility Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64204 Water and Sanitation 4,929 5,500 5,500 5,000
[Entity] Budget Detail Desc.Note Total
[431] Water 3 year average 5,000
Total 5,000
64301 Postage and Delivery 0 50 50 50
[Entity] Budget Detail Desc.Total
[431] Postage and Delivery 50
Total 50
64303 Treasurer Fees 1,249 1,186 1,186 1,186
[Entity] Budget Detail Desc.Total
[431] Treasurer Fees 1,186
Total 1,186
64905 Insurance Premiums 33,250 15,891 15,891 15,891
[Entity] Budget Detail Desc.Total
[431] CIRSA: Property & Casualty 15,891
[431] Fudiciar liability 0
Total 15,891
64906 Insurance Deductibles 2,484 0 0 0
64000 Other Operating Costs 104,294 85,127 85,127 85,207
65201 Capital Lease Payments 8,475 41,755 41,755 41,755
[Entity] Budget Detail Desc.Total
[431] Capital Lease - Solar Panels 41,755
Total 41,755
65000 Debt Services 8,475 41,755 41,755 41,755
66402 Computers and Peripherals 1,244 0 2,000 0
66000 Capital Outlay 1,244 0 2,000 0
60000T Total Expenditures & Ot 295,165 277,931 272,646 270,057
431 Mobility Administration Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 281,764 356,596 349,713 396,656
61106 Paid out Leave 1,087 3,419 6,662 0
61121 PTS Wages 199,283 154,000 180,000 154,000
[Entity] Budget Detail Desc.Total
[432] PTS Wages for drivers 154,000
Total 154,000
61122 PTS Bonuses 1,798 9,000 9,000 9,000
61151 Overtime Wages 41 6,536 6,536 6,536
61157 Spanish Fluency Stipend 0 0 1,496 4,576
[Entity] Budget Detail Desc.Note Total
[432] Avon Habla Lucero 2,288
[432] Avon Habla Gallardo 2,288
Total 4,576
Ski Pass 899 0 0 0
61301 Retirement Contrib. - FT 30,949 39,602 39,201 43,632
61302 Retirement Contrib. - PTS 7,564 5,775 6,750 5,775
61304 Employee Assistance Prog 126 145 146 168
61401 FICA/Medicare 7,086 7,678 8,003 8,210
61501 Grp Health & Life Insurance 79,013 90,481 79,759 116,600
61505 Long-term Disab Insurance 1,664 2,057 2,021 2,261
61507 Dental Insurance 6,088 6,215 5,385 7,170
61509 Worker's Compensation 15,957 25,648 26,700 27,605
61510 Unemployment Insurance 1,454 1,589 1,656 1,699
61000 Personnel Services 634,774 708,741 723,027 783,889
62208 Mechanical - HVAC 0 0 0 1,050
[Entity] Budget Detail Desc.Total
[432] Filters & Belts 1,050
Total 1,050
62401 Gasoline 13,280 24,686 24,686 8,556
[Entity] Budget Detail Desc.Total
[432] Based on historical averages 8,556
Total 8,556
62402 Diesel 88,612 91,997 98,956 120,056
[Entity] Budget Detail Desc.Total
[432] Based on historical averages 99,180
[432] 2021 Ski Season Increase 20,876
Total 120,056
62802 Food and Beverages 1,858 1,500 8,500 1,500
[Entity] Budget Detail Desc.Total
[432] Food and Beverages 1,500
Total 1,500
432 Mobility Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62805 Clothing and Uniforms 2,607 2,500 2,500 2,304
[Entity] Budget Detail Desc.Total
[432] Clothing and Uniforms 2,304
Total 2,304
62899 Other Miscellaneous Operat 216 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[432] Operating supplies 1,000
Total 1,000
62000 Commodities 106,573 121,683 135,642 134,466
63306 Security Services 0 0 0 4,704
[Entity] Budget Detail Desc.Total
[432] Alarm & Sprinkler 4,200
[432] Fire Exting. Miant 504
Total 4,704
63506 R&M - Radios and Commu 12,502 12,929 12,929 12,929
[Entity] Budget Detail Desc.Total
[432] Radios and Communications Equipment 12,929
Total 12,929
63599 Other Maintenance Service 0 0 0 900
[Entity] Budget Detail Desc.Total
[432] Pest control 900
Total 900
63999 Other Contract Services 8,806 10,100 17,759 21,500
[Entity] Budget Detail Desc.Note Total
[432] Carpet cleaning 1,600
[432] Janitorial services 8,500
[432] Snow removal North roof 7,000
[432] Rocky Mnt Aqua Tech 2,400
[432] Trillium GTFS 2,000
Total 21,500
63000 Purchased & Contracted 21,308 23,029 30,688 40,033
64102 Dues, Licenses and Membe 2,772 2,800 2,800 3,000
[Entity] Budget Detail Desc.Total
[432] Certifications, License, and CASTA Memberships 3,000
Total 3,000
432 Mobility Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64206 Cellular and Paging 1,270 1,272 1,378 1,269
[Entity] Budget Detail Desc.Total
[432] Cell Phones (2) 1,269
Total 1,269
64401 Fleet Maintenance Charges 295,539 228,825 244,730 276,540
[Entity] Budget Detail Desc.Total
[432] Fleet Maintenance 228,825
[432] 201 Ski Season increase 47,715
Total 276,540
64402 Equipment Replacement C 44,088 44,088 0 13,723
[Entity] Budget Detail Desc.Total
[432] Vehicle #862 4,506
[432] Elevator 1,785
[432] Computers and office equipment 7,432
Total 13,723
64403 Washbay Charges 9,155 14,250 14,250 4,998
[Entity] Budget Detail Desc.Total
[432] 4 vehicles x $161.23 645
[432] 9 buses x $483.69 4,353
Total 4,998
64998 Depreciation Expense 584,474 0 0 0
64000 Other Operating Costs 937,298 291,235 263,158 299,530
66402 Computers and Peripherals 43 0 0 0
66503 Buses and People Moving 0 2,000,000 42,000 2,500,000
[Entity] Budget Detail Desc.Total
[432] Two Electric Buses 1,500,000
[432] Two Diesel Buses 1,000,000
Total 2,500,000
66000 Capital Outlay 43 2,000,000 42,000 2,500,000
60000T Total Expenditures & Ot 1,699,997 3,144,688 1,194,515 3,757,918
432 Mobility Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 46,527 50,377 48,865 48,865
61106 Paid out Leave 0 506 0 0
61121 PTS Wages 11,869 28,600 32,600 28,600
[Entity] Budget Detail Desc.Total
[436] PTS bus washers 28,600
Total 28,600
61122 PTS Bonuses 0 900 900 900
61151 Overtime Wages -124 1,040 1,040 1,040
61301 Retirement Contrib. - FT 5,159 5,597 5,375 5,375
61302 Retirement Contrib. - PTS 445 1,073 1,223 1,073
61304 Employee Assistance Prog 24 24 24 24
61401 FICA/Medicare 822 1,181 1,209 1,151
61501 Grp Health & Life Insurance 28,475 29,863 29,859 32,952
61505 Long-term Disab Insurance 269 284 279 279
61507 Dental Insurance 1,396 2,251 2,251 2,464
61509 Worker's Compensation 1,070 3,989 4,128 3,915
61510 Unemployment Insurance 174 244 250 238
61000 Personnel Services 96,106 125,929 128,003 126,875
62208 Mechanical - HVAC 59 500 500 500
[Entity] Budget Detail Desc.Total
[436] Filters & Belts 500
Total 500
62899 Other Miscellaneous Operat 1,223 7,000 7,000 5,500
[Entity] Budget Detail Desc.Total
[436] Washbay Supplies 1,000
[436] Bus soap & misc. supplies 3,000
[436] Water softener salt 1,000
[436] Nozzles 500
Total 5,500
62000 Commodities 1,282 7,500 7,500 6,000
63501 R&M - Buildings and Faciliti 5,715 1,200 1,200 1,704
[Entity] Budget Detail Desc.Note Total
[436] AMS HVAC maint. 14% / Split 432 & 436 1,200
[436] HVAC chem. test 500
Total 1,700
63549 R&M - Other Specialized Eq 1,445 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[436] Pump & motor repair 4,000
Total 4,000
436 Mobility Washbay Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63999 Other Contract Services 8,296 6,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[436] Sludge pit cleaning 4,000
[436] Autoauto Wash PM 4 @ $500.00 2,000
Total 6,000
63000 Purchased & Contracted 15,456 11,200 11,200 11,704
64201 Telephone & Long-distance 2,199 2,241 2,241 1,848
[Entity] Budget Detail Desc.Total
[436] Land Line $154 x 12 1,848
Total 1,848
64204 Water and Sanitation 10,644 10,500 10,500 10,500
[Entity] Budget Detail Desc.Note Total
[436] Water 3 year average 10,500
Total 10,500
64402 Equipment Replacement C 21,939 21,939 21,939 65,241
[Entity] Budget Detail Desc.Total
[436] Bus Wash equipment 65,241
Total 65,241
64000 Other Operating Costs 34,782 34,680 34,680 77,589
60000T Total Expenditures & Ot 147,625 179,309 181,383 222,168
436 Mobility Washbay Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 50,957 65,118 64,242 64,242
61106 Paid out Leave 1,223 649 0 0
61301 Retirement Contrib. - FT 5,740 7,234 7,067 7,067
61304 Employee Assistance Prog 9 12 12 12
61401 FICA/Medicare 720 954 932 932
61501 Grp Health & Life Insurance 10,667 15,093 15,083 16,629
61505 Long-term Disab Insurance 275 382 366 366
61507 Dental Insurance 907 1,126 1,126 1,232
61509 Worker's Compensation 800 3,182 3,139 3,139
61510 Unemployment Insurance 151 197 193 193
61000 Personnel Services 71,450 93,946 92,159 93,811
63999 Other Contract Services 41,287 45,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[437] Sole Power Sponsorship 1,000
Total 1,000
63000 Purchased & Contracted 41,287 45,000 1,000 1,000
64902 Financial Support, Donation 242,849 240,892 218,161 218,563
[Entity] Budget Detail Desc.Total
[437] Gondola Contribution (Scott W) 218,563
Total 218,563
64000 Other Operating Costs 242,849 240,892 218,161 218,563
60000T Total Expenditures & Ot 355,585 379,838 311,320 313,374
437 Mobility Programs Town of Avon
Line Item Detail
FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021
Personnel Services 857,743$ 998,838$ 980,114$ 994,153$
Commodities 447,406 430,639 430,639 432,221
Purchased & Contract Services 169,829 52,735 54,622 52,096
Other Operating Costs 204,068 154,324 72,690 82,806
Debt Service 101,479 259,685 287,485 193,460
Capital Outlay - 9,060 9,060 22,198
Total 1,780,525$ 1,905,281$ 1,834,610$ 1,776,934$
Fleet Maintenance 1,804,023$ 1,905,281$ 1,834,610$ 1,776,934$
Total 1,804,023$ 1,905,281$ 1,834,610$ 1,776,934$
Fleet Director 1 1 1 1
Purchasing Coordinator 1 1 1 1
Fleet Maintenance Foreman 2 2 2 2
Mechanic I-II 3 3 3 3
Mechanics Helper 1 1 1 1 Total 8 8 8 8
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated in a
manner similar to private business enterprises, where the costs of providing services to the Town's departments, other
governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also
be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a
positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides equipment and vehicle
management and maintenance and repair services.
The Fleet Department has reduced or deferred the following line items in 2021 for a 3.5% reduction; Radio and Communications
Equipment, Other Specilaized Equipment, Professional Development, Dues for Licenses and Memberships, Fleet Maintenance
Charges, and Other Machinery and Equipment.
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
ADMINISTRATION OF THE DEPARTMENT
The Fleet Department is administered by the Fleet Director who oversees the operations of the Division, the fueling systems,
statutory compliance, procurement and disposition of vehicles and equipment, policy development/compliance, monthly billing,
budget development and provides the Division with leadership and managerial support. Approximately 90% of time is spent on
general department administration, and the balance on mechanic training and hands-on support.
SUMMARY OF CHANGES FROM PREVIOUS YEAR
DEPARTMENT EXPENDITURES BY CATEGORY
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a competitive
“fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 60% - 80% from
total work through the year. The department is allowed to contract with private clients up to 10% of revenues or shop hours.
Provides vehicle tracking and management for some outside agencies. Assist with procurement and product specifications and
consulting.
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
Town of Avon Vehicles and Rolling Stock: : Town departments are charged a competitive “fully burdened” shop rate for
regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from work through the
year.
Manage Town of Avon Fleet: : Procure fuel efficient, low carbon emitting, cost effective vehicles and equipment that meets the
needs of departments. Monitor use and sets standards for vehicles and equipment utility with life cycle cost analysis for greatest
return of investment. Procures parts and fuel for Town and user agencies. Completes vehicle and equipment specifications for
specialized purchasing and governmental contracts. Complies with and monitors statutory compliance for State and Federal
requirements.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data incorporated from a
fleet management cost accounting system and fuel management program.
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
61101 Regular Full-time Salaries 547,183 630,781 618,676 606,144
61106 Paid out Leave 5,489 6,054 3,226 0
61151 Overtime Wages 11,022 7,955 7,955 7,955
61301 Retirement Contrib. - FT 60,766 70,052 68,409 66,676
61304 Employee Assistance Prog 184 217 214 216
61401 FICA/Medicare 7,845 9,349 9,133 8,789
61501 Grp Health & Life Insurance 195,923 250,098 248,392 278,584
61505 Long-term Disab Insurance 3,066 3,593 3,533 3,455
61507 Dental Insurance 16,403 18,359 18,250 20,089
61509 Worker's Compensation 8,185 445 436 427
61510 Unemployment Insurance 1,678 1,934 1,890 1,818
61000 Personnel Services 857,743 998,838 980,114 994,153
62401 Gasoline 1,684 2,615 2,615 2,328
[Entity] Budget Detail Desc.Total
[434] Based on historical averages 2,328
Total 2,328
62402 Diesel 339 205 205 516
[Entity] Budget Detail Desc.Total
[434] Based on historical averages 516
Total 516
62404 Auto & Equip Parts - Stock 416,728 388,452 388,452 388,452
[Entity] Budget Detail Desc.Total
[434] Parts for TOA vehicles 178,902
[434] Parts for 3rd Party Vehicles 209,550
Total 388,452
62801 Employee Recognition Exp 0 200 200 400
[Entity] Budget Detail Desc.Total
[434] $50 x 8 400
Total 400
62802 Food and Beverages 942 600 600 600
[Entity] Budget Detail Desc.Total
[434] Coffee for Fleet Staff 435
[434] Food for Fleet Staff 165
Total 600
62805 Clothing and Uniforms 1,304 1,325 1,325 1,325
[Entity] Budget Detail Desc.Total
[434] Winter and Summer gloves 125
[434] Boots $150 x 8 1,200
Total 1,325
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
62807 Consumable Tools/Small E 7,954 8,500 8,500 8,500
[Entity] Budget Detail Desc.Total
[434] Hand and miscellaneous specialty tools 6,000
[434] Replace tools 2,500
Total 8,500
62808 Promotional, Informational 0 0 0 1,500
[Entity] Budget Detail Desc.Total
[434] Holiday cards to customers 500
[434] Gifts to customers 1,000
Total 1,500
62899 Other Miscellaneous Operat 18,225 27,300 27,300 27,300
[Entity] Budget Detail Desc.Total
[434] Shop supplies 16,000
[434] Repair related hardware 5,400
[434] Chemicals 5,400
[434] Fill welding bottle 500
Total 27,300
62999 Office Supplies and Material 229 1,442 1,442 1,300
[Entity] Budget Detail Desc.Total
[434] Paper 900
[434] Supplies 400
Total 1,300
62000 Commodities 447,406 430,639 430,639 432,221
63304 Computer Services and Su 2,747 3,122 3,122 3,122
[Entity] Budget Detail Desc.Total
[434] PubWorks Software Support 3,122
Total 3,122
63501 R&M - Buildings and Faciliti 0 3,220 3,220 3,220
[Entity] Budget Detail Desc.Total
[434] Misc Building Repairs 720
[434] Roof Maintenance 2,500
Total 3,220
63504 R&M - Office Equipment an 392 500 500 500
[Entity] Budget Detail Desc.Total
[434] R&M office equipment 500
Total 500
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
63505 R&M - Vehicles 33,918 12,000 12,000 12,000
[Entity] Budget Detail Desc.Total
[434] R&M Vehicles 12,000
Total 12,000
63506 R&M - Radios and Commu 0 250 250 150
[Entity] Budget Detail Desc.Total
[434] R&M Radios 150
Total 150
63507 R&M - Machinery and Equip 115,726 10,000 10,000 10,000
[Entity] Budget Detail Desc.Total
[434] R&M Machinery and Equipment 10,000
Total 10,000
63549 R&M - Other Specialized Eq 0 5,000 5,000 3,996
[Entity] Budget Detail Desc.Total
[434] R&M Other specialzed equipment 3,996
Total 3,996
63551 Laundry and Cleaning Servi 4,849 2,700 2,700 2,700
[Entity] Budget Detail Desc.Total
[434] Laundry services 2,700
Total 2,700
63599 Other Maintenance Service 3,051 7,500 7,500 6,500
[Entity] Budget Detail Desc.Total
[434] Waste oil filter disposal 1,000
[434] Tire disposal fees 500
[434] Parts washer service 5,000
Total 6,500
63603 Rentals - Office Equipment 1,776 1,908 1,908 1,908
[Entity] Budget Detail Desc.Total
[434] Copier lease 1,908
Total 1,908
63999 Other Contract Services 7,370 6,535 8,422 8,000
[Entity] Budget Detail Desc.Total
[434] Other contract services 8,000
Total 8,000
63000 Purchased & Contracted 169,829 52,735 54,622 52,096
64101 Professional Development 4,115 5,950 5,950 5,652
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[434] EVT Certifications 900 900
[434] ASE Certifications 1000 1,000
[434] AC Certifications 250 250
[434] Fire Mechanics Academy 2500 2,500
[434] CAFM Certifications 1000 1,000
Total 5,650
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64102 Dues, Licenses and Membe 499 800 800 504
[Entity] Budget Detail Desc.Note Total
[434] NAFA 50 500
Total 500
64202 Gas 14,574 10,500 10,500 13,400
[Entity] Budget Detail Desc.Total
[434] Gas base on 3 yr average 13,400
Total 13,400
64203 Electric 19,580 20,500 20,500 20,500
[Entity] Budget Detail Desc.Total
[434] Electric based on 3 yr. avg 20,500
Total 20,500
64204 Water and Sanitation 4,799 5,000 5,000 5,000
[Entity] Budget Detail Desc.Total
[434] Water and Sanitation based on 3 yr. avg 5,000
Total 5,000
64205 Trash Collection and Recycl 2,306 0 0 0
64206 Cellular and Paging 925 840 840 1,123
[Entity] Budget Detail Desc.Total
[434] Cell Phones 1,123
Total 1,123
64301 Postage and Delivery 213 550 550 250
[Entity] Budget Detail Desc.Total
[434] Postage 250
Total 250
64401 Fleet Maintenance Charges 4,342 84,831 5,004 5,000
[Entity] Budget Detail Desc.Total
[434] 3 vehicles and 1 forklift 5,000
Total 5,000
64402 Equipment Replacement C 1,807 1,807 0 8,428
[Entity] Budget Detail Desc.Total
[434] Vehicle #700 6,521
[434] Tire Machine 1,907
Total 8,428
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
DESCRIPTION
2019
ACTUALS
2020
ADOPTED
2020
FINAL
2021
PROPOSED
64403 Washbay Charges 915 919 919 322
[Entity] Budget Detail Desc.Total
[434] 2 vehicles x $161.23 322
Total 322
64905 Insurance Premiums 8,378 22,627 22,627 22,627
64998 Depreciation Expense 141,616 0 0 0
64000 Other Operating Costs 204,068 154,324 72,690 82,806
65101 Principal 0 155,000 184,000 171,000
[Entity] Budget Detail Desc.Total
[434] Principal on 2020 Refunding COP 171,000
Total 171,000
65102 Interest 101,479 99,575 55,900 22,460
[Entity] Budget Detail Desc.Total
[434] Interest on Refunding 2020 COP 22,460
Total 22,460
65104 Bond Issuance Costs 0 0 47,585 0
65105 Payment to Refund Bond E 0 0 2,219,130 0
65201 Capital Lease Payments 0 5,110 0 0
65000 Debt Services 101,479 259,685 2,506,615 193,460
66402 Computers and Peripherals 0 4,010 4,010 8,950
[Entity] Budget Detail Desc.Note Total
[434] Desktop Replacement - McDade FLT-PARTS1-17 950
[434] Toughbook Replacement - Shop1 FLT-TBOOK1-17 2,000
[434] Toughbook Replacement - Shop2 FLT-TBOOK2-17 2,000
[434] Toughbook Replacement - Shop3 FLT-TBOOK3-17 2,000
[434] Toughbook Replacement - Shop4 FLT-TBOOK4-17 2,000
Total 8,950
66499 Other Machinery and Equip 0 5,050 5,050 13,248
[Entity] Budget Detail Desc.Note Total
[434] Hose cutting machine 750
[434] Headlight Aiming tool 500
[434] Bus From Beaver Creek 12,000
Total 13,250
66000 Capital Outlay 0 9,060 9,060 22,198
60000T Total Expenditures & Ot 1,780,525 1,905,281 4,053,740 1,776,934
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
SEE CAPITAL PROJECTS FUND PROJECT DETAIL
BUDGET SUMMARY: CAPITAL PROJECTS FUND
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues reflect historic
collection trends and the best information available regarding the local real estate market. In addition to RETT revenues, the
General Fund also makes transfers to the Capital Projects Fund, after achieving a balanced budget, and with all reserves fully
funded. Certain other Town funds also occasionally contribute to capital infrastructure depending on the project, such as the
Water Fund and the Community Enhancement Fund. Capital projects are selected based on several criteria including, but not
limited to, the need for new streets, road and facility development, major maintenance of the Town’s existing facilities and
infrastructure, investments in economic development, and projects identified that have high priorities in meeting adopted planning
document objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails Master
Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long-term planning of
infrastructure development and maintenance is also prepared and adopted annually.
ADMINISTRATION OF THE FUND
The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department spend a
significant portion of each position's time on planning and implementation of the Fund and Five-Year Program. Proportional
monies for the engineer's salary are transferred to the General Fund.
FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021
REVENUES
Taxes 5,001,145$ 2,671,000$ 3,000,000$ 2,500,000$
Intergovernmental 97,395 113,000 55,000 -
Investment Earnings 162,316 75,000 90,000 50,000
Other Revenue 25,410 - - -
Total Operating Revenues 5,286,266 2,859,000 3,145,000 2,550,000
Other Sources:
Debt Proceeds - - - -
Operating Transfers-In 375,000 1,400,000 700,000 848,500
Total Other Sources 375,000 1,400,000 700,000 848,500
TOTAL REVENUES 5,661,266 4,259,000 3,845,000 3,398,500
EXPENDITURES
Capital Improvements:
Facilities 1,102,773 2,110,000 1,397,756 1,484,840
Land and Land Improvements 280,654 200,000 97,512 980,000
Roads and Streets 2,026,158 1,430,000 1,543,999 2,367,000
Water Fund Projects 122,962 233,000 575,697 -
Communications and Technology - 572,163 350,290 292,000
Debt Service:
Capital Leases 98,802 81,999 81,999 81,999
Total Capital Improvements 3,631,349 4,627,162 4,047,253 5,205,839
Other Uses
Operating Transfer-Out - General Fund 240,111 247,314 247,314 247,314
Operating Transfer-Out - Debt Service Fund 1,007,932 1,010,038 1,007,801 967,385
Operating Transfer-Out - Mobility Fund - - - 500,000
Total Other Uses 1,248,043 1,257,352 1,255,115 1,714,699
TOTAL EXPENDITURES 4,879,392 5,884,514 5,302,368 6,920,538
NET SOURCE (USE) OF FUNDS 781,874 (1,625,514) (1,457,368) (3,522,038)
FUND BALANCE, Beginning of Year 7,940,477 4,890,137 8,722,351 7,264,983
FUND BALANCE, End of Year 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$
Fund Balances
Restricted For:
Asphalt Overlay 658,421$ 108,421$ 108,421$ -$
Assigned For:
Asphalt Overlay - 250,000 - 358,421
Tract G/URA Projects 337,048 350,000 475,000 1,040,000
Unassigned:
Unreserved 7,726,882 2,556,202 6,681,562 2,344,524
Total Fund Balances 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$
Fund Summary
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021 2022 2023 2024 2025
REVENUES
Real Estate Transfer Tax:
Base Level 4,998,503$ 2,671,000$ 3,000,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$
Penalties and Interest 2,642 - - - - - - -
Interest Earnings 162,316 75,000 90,000 50,000 30,000 30,000 50,000 75,000
Intergovernmental:
Federal/State:
DOLA - Broadband Grant - 50,000 25,000 - - - - -
Level 2 EV Charging Station - 18,000 - - - - - -
Level 3 DC Fast EV Charging Station - 45,000 30,000 - - - - -
Local Government:
Eagle County (Avon Station ECO Transit Shelter project)97,395 - - - - - - -
Other Revenues:
Project Cost Reimbursements 24,675 - - - - - - -
Nonclassified 735 - - - - - - -
Total Operating Revenues 5,286,266 2,859,000 3,145,000 2,550,000 2,530,000 2,530,000 2,550,000 2,575,000
Other Sources:
Transfer in from General Fund
- Assigned to Capital Improvements - 450,000
- Assigned to Village at Avon Asphalt Overlays - 250,000 - - 250,000 250,000 250,000 250,000
Transfer in from the AURA
- Tract G Projects 375,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000
Transfer in from Community Enhancement Fund
- West Avon Preserve Trail Improvements - - - 28,500 - - - -
- Powerline Undergrounding - - - 120,000 - - - -
Total Other Sources 375,000 1,400,000 700,000 848,500 950,000 950,000 950,000 950,000
Total Revenues and Sources of Funds 5,661,266$ 4,259,000$ 3,845,000$ 3,398,500$ 3,480,000$ 3,480,000$ 3,500,000$ 3,525,000$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021 2022 2023 2024 2025
Projected
EXPENDITURES
Capital Improvements:
Facilities 1,102,773 2,110,000 1,397,756 1,484,840 1,100,000 - 300,000 -
Land and Land Improvements 280,654 200,000 97,512 980,000 490,000 40,000 40,000 40,000
Roads and Streets 2,026,158 1,430,000 1,543,999 2,367,000 1,115,000 1,185,000 1,515,000 1,940,000
Water Fund Projects 122,962 233,000 575,697 - - - - -
Communications and Technology - 572,163 350,290 292,000 - - - -
Debt Service:
Capital Leases
- 2012 US Bank, Street Sweeper 16,803 - - - - - - -
- 2014 US Bank, Plow Truck 26,279 26,279 26,279 26,279 - - - -
- 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 55,720 55,720 55,720 -
Total Expenditures 3,631,349 4,627,162 4,047,253 5,205,839 2,760,720 1,280,720 1,910,720 1,980,000
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 240,111 247,314 247,314 247,314 254,733 262,375 270,247 278,354
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)239,275 241,600 239,363 - - - - -
- 2014B COPS (Street Improvements)320,582 318,613 318,613 322,493 320,069 322,494 319,616 320,587
- 2016 COPS (Public Safety Bldg.)448,075 449,825 449,825 449,375 448,575 447,675 443,675 449,525
- 2020 Refunding COPs - - - 195,517 192,414 194,323 196,183 190,993
Operating Transfers Out - Mobility Fund:
- Diesel Buses (2) - - - 200,000 - - - -
- Electric Buses (2) - - - 300,000 100,000 - - -
Total Other Uses 1,248,043 1,257,352 1,255,115 1,714,699 1,315,791 1,226,867 1,229,721 1,239,459
Total Expenditures and Uses of Funds 4,879,392 5,884,514 5,302,368 6,920,538 4,076,511 2,507,587 3,140,441 3,219,459
Net Source (Use) of Funds 781,874 (1,625,514) (1,457,368) (3,522,038) (596,511) 972,413 359,559 305,541
Fund Balance, Beginning of Year 7,940,477 4,890,137 8,722,351 7,264,983 3,742,945 3,146,434 4,118,846 4,478,405
Fund Balance, End of Year 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ 3,146,434$ 4,118,846$ 4,478,405$ 4,783,946$
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Final
Original Revised Proposed
Actual Budget Budget Budget
2019 2020 2020 2021 2022 2023 2024 2025
Projected
Fund Balances
Restricted For:
Asphalt Overlay 658,421$ 108,421$ 108,421$ -$ -$ -$ -$ -$
Assigned For:
Asphalt Overlay - 250,000 - 108,421 358,421 608,421 858,421 (291,579)
Tract G/URA Projects 337,048 350,000 475,000 1,040,000 290,000 815,000 515,000 715,000
Unassigned:.
Unreserved 7,726,882 2,556,202 6,681,562 2,594,524 2,498,013 2,695,425 3,104,984 4,360,525
Total Fund Balances 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ 3,146,434$ 4,118,846$ 4,478,405$ 4,783,946$
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Final Estimated
Total Original Revised Project Cost Proposed
Project Actual Budget Budget To-Date Budget
Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025
Facilities:
General Government Facilities:
11009 Town Hall Control System 10,715$ -$ -$ 10,715$ 10,715$ -$ -$ -$ -$ -$
11012 Tenant Finish Construction - NTH 4,774,516 165,337 - 8,500 4,873,353 - - - - -
11020 Fiber - Pavilion to NTH 70,000 46,192 - 23,808 70,000 - - - - -
11021 Level 2 EV Charging Station - NTH 5,000 - 35,000 5,000 5,000 - - - - -
11022 New Town Hall Security 125,000 - - 125,000 125,000 - - - - -
11023 New Town Hall 2nd and 3rd Floor Updates 100,000 - - 10,000 10,000 100,000 - - - -
Old Town Hall Site:
11019 Utility Upgrade 350,000 12,833 - 450,000 462,833 - - - - -
New Asbestos Mitigation/Demolition 525,000 - 450,000 - - 525,000 - - - -
New Restrooms - Nottingham Park OTH Site 935,000 - 85,000 - - 85,000 850,000 - - -
New Patio Landscaping at OTH 100,000 - 100,000 - - - 100,000 - - -
New Retaining Wall / Seating Replacement OTH 150,000 - 150,000 - - - 150,000 - - -
Public Safety Facilities:
New PSF Parking Lot Canopy Design 20,000 - - - - 20,000 - - - -
Public Works Facilities
Cinder / De-icer Storage 300,000 - - - - - - - 300,000 -
New Swift Gulch Housing Design 120,000 - - - - 120,000 - - - -
Fleet and Transportation Facilities:
14010 Fleet Maintenance EPDM Roof Replacement 300,000 - 300,000 - - 300,000 - - - -
Fleet Solar Panels - - 450,000 - - - - - - -
New Bus Shelter - Piedmont Apartments 30,000 - - - - 30,000 - - - -
14016 ARTF Solar Panels 258,258 42,508 - - 258,258 - - - - -
14017 Avon Station ECO Transit Shelter Project 120,000 97,395 - - 97,395 - - - - -
Cultural and Recreational Facilities:
15018 Pavilion - Retractable Door/Stage Repair 322,928 219,967 - 70,733 322,928 - - - - -
15019 Pavilion - Deck Railing and Floor Replacement 395,000 - 215,000 395,000 395,000 - - - - -
15020 Recreation Center Weight Room Expansion 500,000 456,983 - 3,565 460,548 - - - - -
15021 Recreation Center Locker Replacement 200,000 - 200,000 220,435 220,435 - - - - -
New Recreation Center HVAC Upgrade 250,000 - - - - 250,000 - - - -
New Recreation Center ADA Parking 10,000 - - - - 10,000 - - - -
New Metcalf Family Cabin Feasibility Analysis 20,000 - 50,000 - - 20,000 - - - -
Other Facilities:
19003 Predesign / Feasibility Study - Hahnewald Barn 135,000 25,398 - - 131,413 - - - - -
19005 2120 Saddle Ridge Loop (Fire Station) Improve.61,000 36,160 - - 36,160 24,840 - - - -
19006 Level 3 DC Fast EV Charging Station - Tract A 75,000 - 75,000 75,000 75,000 - - - - -
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Final Estimated
Total Original Revised Project Cost Proposed
Project Actual Budget Budget To-Date Budget
Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025
Projected
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 872,266 30,549 - - 782,165 - - - - -
21022 Eagle River Whitewater Park Repair 245,758 184,368 20,000 30,000 245,758 - - - - -
New Nottingham Park Light Upgrade- Phase 2 190,000 - - - - 190,000 - - - -
21051 Nottingham Park Fitness Court 210,221 49,441 - - 195,291 - - - - -
21027 O'Neil Spur Park Improvements Design 20,000 1,988 - 18,012 20,000 - - - - -
21053 Resurface Pickleball Courts 100,000 - 50,000 - - 100,000 - - - -
21054 Wildland Fire Mitigation 40,000 5,250 - 22,860 NA 40,000 40,000 40,000 40,000 40,000
21055 Powerline Undergrounding 120,000 9,058 - - 9,058 120,000 - - - -
21059 Nottingham Park Benches 26,640 - - 26,640 26,640 - - - - -
New West Nottingham Park Improvements/Soccer Field 280,000 - 80,000 - - 280,000 - - - -
New O'Neil Spur Park Parkiing Lot Rebuild 100,000 - - - - 100,000 - - - -
New Restrooms - Nottingham Lake Beach 500,000 - 50,000 - - 50,000 450,000 - - -
New Beach Expansion 100,000 - - - - 100,000 - - - -
Roads and Streets:
Streetscape Improvements:
31028 Post Blvd. Irrigation Wet Well 45,000 43,403 - - 43,403 - - - - -
31030 Mall Activation Elements 30,000 - - 30,000 30,000 - - - - -
31031 Avon Rd./I70 Overpass Safety & Pedestrian Imp.1,048,245 220 90,000 139,780 148,245 900,000 - - - -
31023 Metcalf Road - Retaining Wall Stabilization 80,000 - - - - - 80,000 - - -
Annual Street Maintenance and Repair:
32026 Retaining Wall Repairs - Nottingham & Swift Gulch Rd.150,000 - - - - 150,000 - - - -
33219 Annual Guard Rail Repair 40,000 36,560 40,000 40,000 NA 40,000 40,000 40,000 40,000 40,000
34034 Nottingham Rd. Repaving 1,097,500 1,917 - - 970,398 - - - - -
33103 Eaglebend Dr. Resurfacing 225,000 1,040 300,000 223,960 225,000 - - - - -
32028 Yoder Ave. Asphalt Overlay 550,000 3,930 550,000 546,070 550,000 - - - - -
32034 Buck Creek Repairs 800,000 - 300,000 - - 800,000 - - - -
New Mikaela Way and Benchmark Rd.400,000 - - - - 400,000 - - - -
New Hurd Lane Intersection Improvements 20,000 - - - - 20,000 - - - -
New WB B/C Blvd - US Hwy 6 to Avon Elem.515,000 - - - - - 515,000 - - -
New Riverfront and Lake Street 450,000 - - - - - - 450,000 - -
New Upper Buck Creek 475,000 - - - - - - - 475,000 -
New Post Blvd.1,400,000 - - - - - - - - 1,400,000
Street Improvements:
32021 West B/C Blvd. RR Crossing Improvements 231,621 199,111 - - 230,732 - - - - -
32029 Benchmark Rd. On-street Parking 600,000 37,952 - 562,048 600,000 - - - - -
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Final Estimated
Total Original Revised Project Cost Proposed
Project Actual Budget Budget To-Date Budget
Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025
Projected
Multi-Modal/Alternative Mobility:
34033 East and West B/C Blvd. Street Rebuild 4,025,943 1,474,308 - 2,141 3,990,384 - - - - -
Deleted Avon Road Signage 150,000 - - - - - - - - -
New US Hwy 6 Crosswalks 80,000 - - - - - 80,000 - - -
New West B/C Blvd./ Beach On-steet Parking Imp.350,000 - - - - - 350,000 - - -
32030 Schematic Design / Final Design - W. Main Street 225,000 - 50,000 - - - 50,000 175,000 - -
New W. Main Street Mall Improvements 1,500,000 - - - - - - - 1,000,000 500,000
Recreational Trails Program:
34035 USFS Road 779 (Metcalf) Trailhead Improvements 100,000 - 100,000 - - - - - - -
34037 Riverfront Trail Connector 220,000 227,717 - - 238,415 - - - - -
New West Avon Preserve Trail Improvements 57,000 - - - - 57,000 - - - -
New Nottingham Park Path Replacement - 1,000 ft 520,000 - - - - - - 520,000 - -
Water Fund Projects:
21026 Nottingham Rd. Debris Flow Study and Improvements 425,000 122,962 - 260,697 425,000 - - - - -
21028 East and West Stormwater Quality Vault 315,000 - 233,000 315,000 315,000 - - - - -
Communications and Technology
e-Gov.:
81011 Broadband 125,000 - 116,873 125,000 125,000 - - - - -
New Fiber - CDOT Hand hold to PSF 80,000 - 80,000 - - 80,000 - - - -
New RR Bridge LED Messaging Boards 75,000 - 75,000 - - 75,000 - - - -
New Permanent Variable Message Boards (3)75,000 - 75,000 - - 75,000 - - - -
New Mini-split NTH Data Center 20,000 - - - - 20,000 - - - -
New Firearms Simulator 42,000 - - - - 42,000 - - - -
81015 Finance/Comm Dev. ERP System 225,290 - 225,290 225,290 225,290 - - - - -
Total Capital Improvement Projects 29,834,901$ 3,532,547$ 4,545,163$ 3,965,254$ 16,949,817$ 5,123,840$ 2,705,000$ 1,225,000$ 1,855,000$ 1,980,000$
Capital Expenditures by Funding Source
2021 2022 2023 2024 2025 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 12,500,000$
Interest Earnings 50,000 30,000 30,000 50,000 75,000 235,000
Intergovernmental and Other - - - - - -
Transfers In and Fund Balances 8,113,483 950,000 950,000 950,000 950,000 11,913,483
TOTAL 10,663,483$ 3,480,000$ 3,480,000$ 3,500,000$ 3,525,000$ 24,648,483$
CAPITAL COST BY CATEGORY
Roads and Streets 2,367,000$ 1,115,000$ 1,185,000$ 1,515,000$ 1,940,000$ 8,122,000$
Facilities and Land Improvements 2,464,840 1,590,000 40,000 340,000 40,000 4,474,840
Water Fund Projects and Technology 292,000 - - - - 292,000
Capital Leases 81,999 55,720 55,720 55,720 - 249,159
Tranfers Out 1,714,699 1,315,791 1,226,867 1,229,721 1,239,459 6,726,538
TOTAL 6,920,538$ 4,076,511$ 2,507,587$ 3,140,441$ 3,219,459$ 19,864,537$
Real Estate Transfer Tax
50.71%
Interest Earnings
0.95%
Intergovernmental and
Other
0.00%
Transfers In and Fund
Balances
48.33%
2021-2025 Funding Sources
Roads and Streets
40.89%
Facilities and Land
Improvements
22.53%
Water Fund Projects and
Technology
1.47%
Capital Leases
1.25%
Tranfers Out
33.86%
2021-2025 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Town of Avon Financial and Budget Policies
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating and Capital
Improvements Project Plan budget preparation, adoption, and implementation.
These Financial and Budgetary Policies (“Budget Policies”) provide general guidance for the preparation
and implementation of the Town of Avon’s annual budget (“Avon Budget”). The Budget Policies are
adopted and updated each year by the Avon Town Council as an integral component of adopting of the
annual budget. Compliance with the Budget Policies is intended to support the financial health and stability
of the Avon Town government so that the Town of Avon can provide consistent public services to the Avon
community. Where actual policies or practices deviate from the Budget Policies, such deviations should be
recognized in the Budget Message or otherwise reported along with reasons for such deviations.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, theThe Town Manager shall prepare and
submit to the Council a recommended budget for the next fiscal year and an accompanying message. The
Town Manager may delegate this responsibility to a budget officer. If so delegated, the budget officer has
full responsibility for managing the coordinationbudget message prior to the fiscal year in accordance with
Chapter XII – Finance and administrationBudget of the budget process.
Avon Town Charter. The budget is a resource-allocation policy document. Council’s primary focus should
be on policy issues. Major policy issues such as funding prioritiesAvon Budget appropriates projected
revenues, fund balances and “macro” problems shall be described inreserves for the budget document. As
representativesprovision of the public interest, elected officials frequently devote considerable timeservices
provided by the Town of Avon and energy to examining details of government operations. This watchdog
function is importantthe construction, replacement and is an inevitable part of the budget review process.
However, excessive review of details may preclude thoughtful study of broader policy issues that rightfully
should dominate repair of public policy debate.capital improvements. The Town Manager, Budget Officer,
and Department Directors shall be expected to provide sufficient information to help frame the policy
reviewassist Council with understanding the cost of operations as well as provide policy recommendations
and debate.options for allocation of the Town’s financial resources. Council provides direction on policies,
revenue projections, appropriations and capital projects and adopts the Avon Budget.
Communication.Public Accessibility. The budget documentAvon Budget shall be prepared, organized
and presented so that it facilitates public study and effectively communicates key economic issues and
fiscal policies. The Town should avoid preparing a budget document that is so detailed that it does not
communicate effectively with the public.The Avon Budget will be offered primarily in electronic format
through the Town’s website using ClearGov, a nationally recognized local government budget platform,
which is intended to enhance public accessibility.
Long-range Planning. The operating budget shall be developed with a focus on long term financial
balance. Long-term financial commitments should be evaluated closely. Nonrecurring revenues and
resources should not be used to finance continuing operations. A 5-year, long-range plan providing
Town of Avon Financial and Budget Policies
projections of revenues and expenditures for the general, special revenue, and debt service funds will be
prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the budgeting
process as well as during the Council’s public review and budget adoption. Efforts to improve the legitimacy
of the budgeting process by involving the public shall be encouraged. Town Council and staffStaff should
seek to obtain resident and business reactions before the budget becomes adopted.
Level of Service. TheA significant goal of the Avon Budget is to establish financial stability and adequate
reserves and fund balances so that the Town shall endeavor to maintain its currentcan provide a consistent
level of service to its citizens.municipal services year after year. No increase or decrease in
servicemunicipal services should be planned except for items discussed during the budget planning
process.
Performance Measurement. Efficiency and economy in the delivery of Town services is always a priority.
Where possible, the Town will endeavor to integrate performance measurement and productivity indicators
within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual basis of
accounting. Under this method, revenues are recognized when susceptible to accrual, that is, measurable
and available. Available means collectible in the current period or soon enough thereafter to be used to pay
liabilities of the current period. Expenditures, other than interest on long-term obligations that is recorded
when due, are recognized when they are expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting. While this
method is not recognized as generally accepted for proprietary funds, it remains the most practical for the
Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by the Town
Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralized accounting system. Accounting
records are maintained in accordance with all legal requirements and generally accepted accounting
principles. This automated accounting system, including the Finance Department’s policies and procedures
and organizational structure, provide multiple levels of controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs a Certified Public Accounting Firm to annually
audit its accounting records and review its internal controls. The Town also submits its Comprehensive
Annual Financial Report to the Government Finance Officers Association for review regarding conformance
to financial reporting standards. The Town has received the Certificate of Achievement for excellence in
Financial Reporting each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable revenue
shortfalls and to insure desired cash flow levels. Fund balances should also be maintained at levels
sufficient to avoid undesirable borrowing. “Surplus” fund balances should be committed first to capital
needs.
Town of Avon Financial and Budget Policies
Revenues. Revenues provide the resources by which the Town carries out its mission, goals and
objectives. Revenue policies in general shall strive to improve the equity and efficiency of the Town’s
revenue structure. The Town shall strive to diversify and broaden its supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be established
to ensure that rates are equitable and cover the total cost of providing the service or that portion of the total
cost deemed appropriated by the Town. All fee schedules should be reviewed annually as a part of the
budget process and adjusted accordingly.
Grants. The Town shall aggressively seek a fair share of available State and Federal financial support
unless conditions attached to such assistance are contrary to the Town’s interest. Prior to applying for and
accepting intergovernmental aid, the Town will examine the matching requirements so that the source and
availability of these funds may be determined before the grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local tax dollars. Local
tax dollars will not be used to make up for losses of intergovernmental aid without first reviewing the
program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources (current
revenues plus beginning fund balance) will equal or exceed current expenditures. The Town will avoid
budgetary and accounting procedures which balance the budget at the expense of future budgets, such as:
postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will
provide for adequate maintenance and replacement of capital plant and equipment. All budgetary
procedures will conform with existing state and local regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or unplanned
expenditures and emergencies. No transfer from this line item shall be made without the approval of the
Town Council. The amount provided for shall be a minimum of 0.5% of total operating expenditures within
the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a competitive
process. Vendors and Service providers should be selected using processes that minimize opportunities for
favoritism. The Town’s purchasing and procurement process should encourage life-cycle costing, value
analysis, cooperative purchasing, and efficient disposition of surplus assets. Local vendors should be
preferred only when such practices are shown to benefit Town citizens and taxpayers. Emergency
purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing capital
assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-year period of
time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment to a multi-year CIP
program and relates directly to other long-range plans and policies of the Town. The plan will be updated
each year as part of the budget planning process. The plan may include (in years other than the first year of
the plan) “unfunded” projects that carry out the Towns strategic and general objectives, but it should also
Town of Avon Financial and Budget Policies
include capital spending that identifies specific projects that can and will be completed with known funding
sources.
The capital improvements program will incorporate in its projections of expenditures and funding sources
any amounts relating to previous year’s appropriations, but which have yet to be expended.
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations during the
annual budget process. Appropriations made in prior years for which expenditures have not been changed
nor projects completed will be reevaluated and incorporated into appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be prepared
by staff when submitting a major capital improvement project to Council for consideration for inclusion in
the CIP program and 5-Year Plan. Operating fund budgets to maintain capital improvements and additional
staff needs must be identified, estimated and amended if necessary, prior to making a final decision to
approve and undertake a specific capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for use. Where new
technologies permit labor savings or allow other cost reductions capital spending can help balance future
budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real Estate
Transfer Tax, other user fees, service charges, assessments, or developer agreements when benefits can
be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that new
development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits enjoyed by
future residents.
Capital Improvement Projects should be categorized as follows, with financing noted for each category:
(1) (1) Replacement – capital expenditures relating to normal replacement of worn or obsolete capital
plant should be financed on a pay-as-you-go basis, with debt financing only considered when
appropriate. Depreciable assets should, whenever possible, be financed through internal service
funds;
(2) (2) Expansion – capital expenditures relating to the construction of new or expanded facilities
necessitated by growth should be financed primarily on a pay-as-you-go basis, but when new
improvements can be determined to benefit the overall population in the future, debt financing may
be appropriate;
(3) (3) Unusual – some capital expenditures for improvements enhance the quality of life in the Town of
Avon and are consistent with the Town’s goals but cannot be categorized as essential for the
provision of basic services or maintenance of the useful life of existing facilities. The source of
funding in this category shall be determined by looking to the ultimate beneficiary of the capital
improvement.
970-748-4413 mpielsticker@avon.org
TO: Honorable Mayor Smith Hymes and Councilmembers FROM: Matt Pielsticker, AICP, Planning Director
RE: Resolution 20-25, Approving a Deed Restriction and Fee
Waivers for up to Nine (9) Community Housing Units at
77 Metcalf Road
DATE: November 12, 2020
SUMMARY: The owners of a commercial building located at 77 Metcalf Road, BBG Holding, Inc., are
proposing a retrofit to their building to include up to nine (9) rental residential units. The units will meet the
definition of Community Housing per Chapter 3.14, Community Housing Incentives, Avon Municipal Code.
Council can act on Resolution 20-25 (Attachment A), approving the form of the corresponding deed
restriction agreement and corresponding fee waiver request. This matter was continued from the
November 10, 2020 meeting in order to afford the Town Council more time to review, and to make minor
modifications to the deed restriction agreement.
COMMUNITY HOUSING IN IC ZONE DISTRICT: The Town Council has taken several actions in the past
two years to secure and foster additional Community Housing. The adoption of the Community Housing
Plan preceded an inclusionary zoning ordinance, fee waiver and rebate ordinance, and Mi Casa deed
restriction purchase program. Last year Council approved Ordinance 19-06, which added Community
Housing as a use by right in the IC zone district. Community Housing is included at ten (10) units per acre.
PROPERTY DESCRIPTION: The subject property measures .89 acres and is zoned Light Industrial and
Commercial (IC). Assessor’s records indicate that the building was constructed in 1980. Community
Development building records indicate that the building measures approximately 14,740 square feet. A
large remodel and third floor addition were completed in 2005. In 2017 the Planning and Zoning
Commission approved a perpetual special review use permit for the Montessori school, which has been
operating since 2004 on the garden level of the building. Professional offices balance out the rest of the
building’s square footage.
DEED RESTRICTION: The 77 Metcalf Road Deed Restriction Agreement was drafted collaboratively with
the property owners and legal counsel. Attachment B to this report include cover memorandums, with
clean and redline comparison agreements. The agreement was created under the premise that any
number of units, up to nine total, can be constructed. And while not intended to be ‘for sale’ at any time,
the agreement does contemplate future sales in case the building is subdivided in the future.
Compliance with the deed restriction terms (i.e. yearly verification of tenants) are the responsibility of the
property manager. Given the unique nature of the property, other terms of the Town’s standard
Community Housing deed restriction agreement were slightly modified. Those changes are detailed in the
applicant’s letter of request.
FEE WAIVERS: The fee waiver request was submitted in accordance with Chapter 3.14 of the Avon
Municipal Code. Waivers include Building Plan Review and Permit Fees ($13,266 estimated), Avon Tap
Fees ($36,000 projected), and Sales Tax on Construction Materials ($20,000 estimated).
Page 2 of 2
COUNCIL OPTIONS: Potential options for Town Council include:
- Request additional information.
- Approve Resolution 20-25 and Deed Restriction as drafted.
- Approve Resolution 20-25, with modifications.
- Deny the request.
RECOMMENDATION: My recommendation is to approve Resolution 20-25, thereby approving the
modified deed restriction agreement and fee waiver request to construct up to nine (9) Community Housing
units at 77 Metcalf Road.
Thank you, Matt Pielsticker
ATTACHMENTS:
A - Resolution 20-25
B – Cover Memorandum, dated November 13, 2020
Ex 1. Clean Deed Restriction Agreement
Ex 2. Comparison Redline Deed Restriction Agreement
Res 20-25 BBG Inc. 77 Metcalf Deed Restriction & Fee Waiver
Page 1 of 3
TOWN OF AVON
RESOLUTION 20-25
WAIVING SALES TAX, DEVELOPMENT CODE FEES,
AVON TAP FEES AND BUILDING PERMIT FEES FOR
NINE (9) COMMUNITY HOUSING UNITS AT
77 METCALF RD
WHEREAS, BBG Holding, Inc, owns the real property described as 77 Metcalf Road, Avon,
Colorado; and
WHEREAS, the Avon Town Council adopted Ordinance 19-01 on June 25, 2019, an ordinance
setting forth a process whereby the Avon Town Council may waive or reduce certain fees related to the
development of Community Housing projects; and
WHEREAS, the Avon Town Council adopted Ordinance 19-06 on September 24, 2019, an
ordinance permitting up to ten Community Housing units per acre in the Light Industrial and Commercial
(IC) zone district as a use by right; and
WHEREAS, BBG, Inc. intends to construct Community Housing within the existing building
located at 77 Metcalf Road with up to nine (9) units (“Community Housing Project”); and
WHEREAS, BBG Inc. submitted a written request on October 27, 2020 explaining the
conversion of commercial space into housing units, along with a request to waive applicable development
related fees (“Waiver”) for its Community Housings Project; and
WHEREAS, in exchange for the Waiver, BBG, Inc. has agreed to execute a deed restriction,
attached hereto as Exhibit A (“Deed Restriction”), which deed restriction provides the Community
Housing units to be constructed shall only be utilized for Eagle County Employees, as defined; and
WHEREAS, the Avon Town Council finds that the construction of the Community Housing
Project will promote and support, benefit, and enhance the Avon community by providing housing in the
vicinity of a regional job center in the IC zone district; and,
WHEREAS, the Avon Town Council finds that the promotion and support through the waiver of
1) sales tax on construction materials and fixtures delivered to the Community Housing Project; and 2)
Plan Review and Building Permit fees that are required pursuant to Title 15 - Building Code will
promote the health, safety and general welfare of the Avon community.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town
Council hereby approves the request for the Waiver and execution of the Deed Restriction as follows:
ATTACHMENT A
Res 20-25 BBG Inc. 77 Metcalf Deed Restriction & Fee Waiver
Page 2 of 3
1. The Town Council hereby finds the Waiver is necessary to promote Community Housing that will meet
the current and projected housing needs for the Avon community.
2. The Town Council hereby finds the public as a whole will benefit from the Community Housing Project.
3. The Town hereby grants a waiver of sales tax applicable to the Community Housing Project, which
waiver shall only apply to the purchase of construction materials and fixtures delivered to the
Community Housing Project which are purchased on or before December 31, 2021.
4. The Town hereby grants a waiver of Plan Review and Building Permit fees applicable to the
Community Housing Project that are required pursuant to Title 15 – Building Code.
5. The Waiver provided herein shall only become effective upon execution of the Deed Restriction by
BBG, Inc. and the Town.
6. BBG, Inc. shall provide records, receipts and documentation to the Town of the construction
materials purchased on or prior December 31, 2021 and shall maintain such records as is required by
the Chapter 3.12 Sales Tax of the Avon Municipal Code.
ADOPTED November 17, 2020 by the AVON TOWN COUNCIL
By: Attest:
Sarah Smith-Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT A
Res 20-25 BBG Inc. 77 Metcalf Deed Restriction & Fee Waiver
Page 3 of 3
Exhibit A
(Deed Restriction)
ATTACHMENT A
MEMORANDUM
To: Mayor and Town Council
From: Ruth O. Borne, Attorney on behalf of BBG Holdings LLC
Date: November 13, 2020
RE: 77 METCALF DEED RESTRICTION AGREEMENT
____________________________________________________________________________
The 77 Metcalf Conversion Project (“Project”) is a unique opportunity for the owner, BBG
Holdings LLC and the Town as it is located in the IC Zone District capitalizing on last year’s
decision of the Town Council to modify the IC Zone District to allow for affordable/deed
restricted housing. The Project is unique as it has never been subdivided and remains wholly
owned. The current market conditions for office and commercial space is economically
challenging and some of the existing space at the Project has been vacant for years.
We faced some difficulty with drafting a Deed Restriction Agreement that fit a wholly owned,
leased, mixed use development and contacted Eagle County Housing and worked closely with
the Town of Avon staff and Town Attorney to arrive at the attached draft of the 77 Metcalf Deed
Restriction Agreement (Ex. 1). In order to highlight some of the changes from the Town’s
version, please find a comparison version for your review (Ex. 2). I have outlined some of the
notable changes to the Town’s deed restriction template to address the obstacles of a mixed-use
project that is limited to leasing units as follows:
1. Town Manager: The Town Manager oversight of approving each lease has been
modified so that the initial burden of leasing to a Qualified Employee is placed on the
Owner/Property Manager to comply with the deed restriction. A certification of
compliance will be submitted annually. The Town Manager retains the ability to inspect
the leases and premises at any time they deem necessary and the violation of the
restrictions remain intact.
2. Remote Employment: In light of the recent increase to work remotely and demand for
more housing in non-urban communities, the definition in Section 2(c)(iii), which states:
“ Households that make their home in Eagle County but work for an
employer or employers that are located outside of Eagle County (i.e.
remote workers, telecommuters) may be considered eligible if all other
eligibility requirements are met.”
addresses the concerns Council had in the recently adopted RETT exemption for remote
employees and telecommuters. We know the result of the COVID epidemic will be for
ATTACHMENT B
more telecommuting and remote employment. Therefore, we included the definition to
address this impending need in our community.
3. Short Term Rentals: Section 2(l) specifically prohibits short term leasing of the deed
restricted units.
4. Fee Waivers: In consideration of the deed restriction, BBG Holdings LLC is requesting
fee waivers and the Deed Restriction is now modified to require the Owner to refund any
or part of these fee waivers if the residential units are converted to commercial units.
Please see, Section 3(d).
5. Eligible Household: A new definition taken from the Eagle County housing project in
Edwards that is entirely leased to address the leasing component. At the Town Council
meeting held on November 10, 2020, Council expressed concerns about this definition as
the requirement of living and working in Eagle County for one (1) year has been deleted.
The basis for this modification is to entice people to move here to take jobs. We know
that attracting new employees in the Town of Avon and Eagle County is incredibly
challenging as the cost and availability of housing is a substantial deterrent. Our hope is
to provide affordable housing for new employees by eliminating this one (1) year
provision.
6. Penalty on Failure to Lease in 12 Months: The twelve (12) month limitation for leasing
is deleted and inserted with a requirement for Owner to make reasonable efforts to lease
the respective units. This is based upon the issues the Owner has had over the years in
leasing space in the existing Property and the concern that if they are trying to rent them
they should not be in default if they do not rent.
7. Re-Sale Controls: The proposed Agreement has re-sale controls if the Property is
subsequently subdivided and units sold off so that the deed restriction follows, and any
purchaser must qualify as an Eligible Purchaser. The provision of notice for approval by
the Town to sell to a third party is stricken as a wholly owned Property is an
unreasonable restriction if Owner sells entire Property to a third party. Any and all
subsequent purchasers will take subject to the deed restriction.
8. Right of First Refusal if in Default of Deed Restriction: After careful consideration
and review of Council comments, Alpine Bank and discussion with the Avon attorney,
ATTACHMENT B
we have provided the Deed in Lieu provision if the entire building goes into foreclosure
for non-payment of failure by the Owner to pay its liens, debt, mortgages or deeds of
trust. As discussed with Council on November 10, the default provision for non-
compliance of the deed restriction with a Right of Refusal on the entire building that is
only 42.9% deed restricted is a disproportionate restriction for failure to comply. The
other remedies for default are still available to the Town, including but not limited to
damages and fines. The provision for a Deed in Lieu allows the Town an opportunity to
purchase the entire building including the deed restricted units if there is a default on the
entire building. The details of the building square footage are set forth below.
ATTACHMENT B
Page 1 of 12
Town of Avon – 77 Metcalf Deed Restriction
AVON DEED RESTRICTION
77 METCALF ROAD
THIS DEED RESTRICTION AGREEMENT (the “Deed Restriction”) is entered into this
day of , 2020 (the “Effective Date”) by and between the Town of Avon,
Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975,
Avon, Colorado 81620 (the "Town"), and BBG Holding Corporation, a Colorado corporation
whose address is: P.O. Box 8266, Avon, Colorado 81620 (collectively "Owner") (each
individually a "Party" and collectively the "Parties").
WHEREAS, Owner owns, operates, and leases the real property and the improvements situated
thereon, located at 77 Metcalf Road, Avon, Colorado 81620 and more particularly described in
Exhibit A hereto (the “Property”); and
WHEREAS, in exchange for compensation and fee waivers as set forth in a Deed Restriction
Agreement, Owner has agreed to place certain restrictions on the use of the Property for the benefit
of the Town by requiring occupancy of up to nine (9) units located on the Property by qualified
residents (“Residential Property”), as defined below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows:
COVENANTS
1. Restriction and Recording. The Property is hereby burdened with the covenants and
restrictions specified in this Deed Restriction. The Town shall record this Deed Restriction against
the Property at Owner’s expense.
2. Definitions. The following definitions shall apply to terms used in the Deed Restriction:
a. "Annual Certification" shall mean an annual certification under oath by the Owner or its
Property Manager to the Town Manager stating, for the calendar year, the number of
Restricted Units rented to Eligible Households in that month and the number of
Restricted Units that were not rented in that month.
b. “Buyer” shall mean a Qualified Owner who purchases the Property from an Owner.
c. “Town Manager” shall mean Town Manager of Avon or designated representative.
d. “Eligible Households” shall mean at least one member of the Household must meet
one or more of the following criteria:
i. Is a natural person(s) who is an Eagle County Employee as
defined in Section 3.12.020 of the Avon Municipal Code; or
ii. Has been hired for a job in Eagle County on a permanent basis
to work at least thirty (30) hours per week; or
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Town of Avon – 77 Metcalf Deed Restriction
iii. Households that make their home in Eagle County but work
for an employer or employers that are located outside of Eagle
County (i.e. telecommuters) may be considered eligible if all
other eligibility requirements are met; or
iv. Is a retired person over the age of sixty (60) and had earned a
living primarily in Eagle County prior to his or her retirement;
or
v. Is a disabled person who had been a full-time employee in
Eagle County (subject to the retirement exception) for a
minimum of two years immediately prior to his or her
disability or has been granted an exception to the minimum of
30 hours per week in order to continue with a federal or state
benefit program, if the person works the maximum number of
hours per week the program will allow.
e. "Household" shall mean all individuals who will occupy a Restricted Unit
regardless of legal status or relation to the person named as the tenant on the
lease for the Restricted Unit.
f. “Owner” shall mean any person who acquires a fee simple ownership interest in
the residential portion of the Property (“Residential Property”), subject to the
conditions contained herein, and may include either a Qualified Owner or Non-
Qualified Owner, as the context requires.
i. Qualified Owner shall mean a natural person(s) who is an Eagle
County Employee as defined in Section 3.12.020 of the Avon
Municipal Code, as amended or a Qualified Employer.
ii. Non-Qualified Owner shall mean any person who does not meet
the definition of Qualified Owner including persons who
originally qualified as a Qualified Owner but whose
circumstances change and who no longer meet the definition of
Qualified Owner.
g. "Primary Residence" shall mean the occupation and use of a Restricted Unit
as the primary residence, by taking into account the following circumstances:
voter registration in Eagle County Avon, Colorado (or signing an affidavit
stating that the applicant is not registered to vote in any other place); stated
address on Colorado driver’s license or Colorado identification card; stated
address on motor vehicle registration; ownership or use of other residences not
situated in Eagle County Colorado; stated residence for income and tax
purposes; and such other circumstances as well as such processes for
verification to determine that the applicant is continuously occupying and
using the residence as a primary residence. Primary residence status may be
maintained if unforeseen circumstances arise that requires the resident Eagle
County Employee to temporarily leave the residence for a period not to exceed
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Town of Avon – 77 Metcalf Deed Restriction
nine (9) months with the intent to return, and the residence is leased to another
Eligible Household.
h. "Qualified Employer" shall mean an individual or entity that regularly conducts
business in Eagle County. Qualified Employers may master lease Restricted Units
and sub lease to employees of the Qualified Employer who are members of
Eligible Households. Qualified Employers may not impose additional restrictions
to Restricted Units in the Property without written consent of the Town of Avon
and the Property Manager.
i. “Property Manager” shall mean the Owner’s property manager for the subject
Property and the Restricted Units.
j. "Restricted Unit" a unit that is rented to an Eligible Household pursuant to the
terms of this Covenant.
k. “Second Home” shall mean the status of the Residential Property when used by any person
who has a primary residence that is other than the Residential Property.
l. “Short Term Rental” shall mean the rental or lease of the Residential Property
for a period of time that is fewer than thirty (30) days.
3. Owner Restrictions.
a. It shall not be deemed a violation of Sections 2. above if
i. The resident Eagle County Employee becomes disabled and is no longer able to
work as determined by the Town Manager in its sole exclusive discretion; or
ii. The resident Eagle County Employee has lost full-time employment and is
actively seeking reemployment, not to exceed ninety (90) days after loss of
employment; or
iii. The Property is unoccupied, and the Owner of the Residential Property is actively
seeking to sell or lease the Residential Property to an Eligible Household,
provided that the Owner is making its best efforts to lease the Residential
Property.
b. Owner covenants that any lease of the Property shall include a reference that such lease is
subject to the terms and conditions of this Deed Restriction, including but not limited to
restrictions on the use and occupancy of the Property and cooperation on providing
required documentation for verification of Eagle County Employee and Primary Residence
status.
c. No later than February 1st of each year, the Owner of the Property shall submit to the Town
Manager a certification setting forth evidence establishing that the Property’s occupancy
EX. 1
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Town of Avon – 77 Metcalf Deed Restriction
and use complies with this Deed Restriction on a form provided by the Town Manager,
which form shall be sent to the address of record of the Owner according to the Eagle
County Assessor’s Office.
d. Reversion of Deed Restricted Units. The Owner may convert all or part of the Restricted
Units to the previous commercial use consistent with the Town of Avon municipal code
requirements and refund of fee waiver of ______ per unit with the written approval of the
Town Council. Owner shall deliver to the Town Manager a written notice of intent to revert
one or more of the deed Restricted Units to commercial. This covenant shall remain in full
force and effect if at any time one or more of the nine (9) deed restricted units is used for
residential purposes.
4. Occupancy Restriction. At all times, all of the Restricted Units must be either (i) rented
to an Eligible Household for their occupancy and use of the Restricted Unit as Primary
Residence (ii) master leased to a Qualified Employer for sublease to its employees who
are members of Eligible Households for their occupancy and use of the Restricted Unit as
a Primary Residence or (iii) occupied and used by an Owner as the Owner’s Primary
Residence . Use or lease of the Residential Property as a Second Home or for Short Term
Rental is prohibited. Owner covenants that the Owner shall not permit any occupancy, use
or lease of the Residential Property in violation of this Section 4. Any use or lease of the
Residential Property which is not allowed or is prohibited by this Deed Restriction shall
constitute a default and shall be subject to the enforcement provisions and remedies
contained in this Deed Restriction.
5. Re-Sale Controls. In the event the Property is, subdivided, condominiumized or modified from
whole ownership in whole or in part, then the residential portion of the Property may not be sold
or otherwise transferred to any person other than an Eligible Household in accordance with the
procedures for prior verification contained in this Section 3.
a. In the case of subdividing, condominiumizing or modifying from whole ownership in
whole or part, the Owner shall deliver to the Town Manager a written notice of intent to
sell the Residential Property which notice shall include the name(s) of the Buyer(s) and
all information required to determine whether the Buyer(s) meets the definition of
Qualified Owner.
b. Buyer(s) shall submit an administrative fee in the amount of TWO HUNDRED AND
FIFTY DOLLARS ($250.00) to the Town to pay for the cost of reviewing and rendering
a determination as to whether a prospective Buyer(s) meets the definition of a Qualified
Owner. The administrative fee may be increased by the Town Council over time by an
amount equal to annual increases in the Consumer Price Index for All Urban Consumers
for the Denver-Aurora-Lakewood, Colo., metropolitan area as defined by the United
States Bureau of Labor Statistics (or such other Consumer Price Index as may be adopted
by the United States Bureau of Labor Statistics for Colorado) to cover the Town’s costs
associated with processing the application.
c. Once the Town Manager has received complete information concerning the prospective
Buyers(s) and has received the administrative fee, the Town Manager shall review the
EX. 1
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Town of Avon – 77 Metcalf Deed Restriction
information and make a written determination as to whether the Buyer(s) meets the
definition of a Qualified Owner within a reasonable time and not to exceed thirty (30)
days.
d. The Town may require the Buyer to reimburse the Town for any additional costs that are
incurred in the review and determination of whether a Buyer(s) meets the definition of a
Qualified Owner, including but not limited to legal costs, title review costs, and
investigation costs if reasonably required by the Town to complete its investigation.
e. The Owner may sell and convey the Property to the Buyer(s) that is determined in writing
by the Town Manager to be a Qualified Owner.
f. Upon sale and conveyance of the Residential Property by Owner to a Buyer, the Buyer shall
be subject to the same occupancy and use requirements set forth in Section 3 herein.
6. Seniority of Covenant. Any interest in, lien upon or obligation recorded of record against
the Property acquired by any person or entity shall be subject and subordinate to the covenants
and restrictions set forth in this Covenant.
7. Covenant Runs with the Land. This Covenant and the terms, conditions and other provisions
hereof shall be covenants that run with and bind the Property and shall be binding on the
Owner and its successors and assigns. Each and every lease and each and every contract,
deed or other instrument hereafter executed conveying the Property or any portion thereof
shall expressly provide that such lease or conveyance is subject to this Covenant; provided,
however, that the covenants, conditions and restrictions contained herein shall survive and be
effective as to lessees and successors and/or assigns of all or any po1tion of the Property,
regardless of whether such lease, contract, deed or other instrument hereafter executed leasing
or conveying the Property or any portion thereof provides that such lease or conveyance is
subject to this Covenant.
8. Enforcement. This Covenant is enforceable by the Town of Avon, and their respective
successors and assigns, as applicable, or their designee, by any appropriate legal action
including but not limited to specific performance, injunction, reversion, or eviction. The
remedies provided herein are cumulative and not exclusive, of all other remedies provided by
law.
9. Notices. Any notice, consent, or approval that is required to be given hereunder shall be given
by mailing the same, certified mail, return receipt requested, properly addressed and with
postage fully prepaid, to any address provided herein or to any subsequent mailing address of
the parties indicated below as long as prior written notice of the change of address has been
given to the all parties as indicated. Said notices, consents and approvals shall be sent to the
following addresses unless otherwise notified in writing:
OWNER:
BBG HOLDING LLC
P.O. Box 8266
Avon, CO 81620
EX. 1
ATTACHMENT B
Page 6 of 12
Town of Avon – 77 Metcalf Deed Restriction
TOWN OF AVON:
Eric Heil, Town Manager
townmanager@avon.org
P.O. Box 975
Avon, CO 81620
10. Default by Owner. If the Town Manager has reasonable cause to believe that the occupancy
or use of the Residential Property is in violation of any provision of this Deed Restriction, the
Town Manager may inspect the Residential Property between the hours of 8:00 a.m. and 5:00
p.m., Monday through Friday, after providing the Owner and occupants with at least twenty
four (24) hours written notice. Notice to the occupants may be given by posting notice on the
door to the Residential Property. This Deed Restriction shall constitute permission to enter the
Residential Property during such times upon such notice without further consent. A default by
Owner shall include breach of the covenants set forth in this Deed Restriction, including without
limitation any of the following:
g. Any ownership use or occupancy of the Property in violation of Section 2 above.
h. Failure to submit an annual certification of occupancy and use as described in Section 2
above.
i. Failure to make payments and comply with the terms of any deed of trust placed on the
Property.
j. Any action by the Owner to encumber the Residential Property in a manner that conflicts
with the terms of this Deed Restriction or renders compliance with the terms of this Deed
Restriction impossible or impractical.
k. Permitting the use of the Property as a Short-Term Rental or Second Home.
11. Notice and Cure. In the event a violation of this Deed Restriction is discovered, the Town
Manager shall send a written notice of default to the Owner detailing the nature of the default and
providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing
or any other term of this Deed Restriction, a default for lease or use of the Property as a Short -
Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state
that the Owner may request an appeal of the violation finding in writing within ten (10) days of
such notice, in which event the Town shall administratively review the finding and, if the violation
finding is upheld, the Owner may request in writing within ten (10) days of such administrative
decision a hearing before the Avon Town Council. A decision of the Avon Town Council may
only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106.
If no administrative or Town Council appeal is timely requested in writing and the violation is not
cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be
in violation of this Deed Restriction. If an administrative or Town Council appeal is requested,
the decision of the Avon Town Council (or administrative decision if such decision is not timely
EX. 1
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
appealed to the Town Council) shall be final for the purpose of determining if a violation has
occurred and, if such violation is not cured within sixty-five (65) days of such final determination,
the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon
Town Council is judicially appealed, an order of the Court confirming the violati on shall be final
for the purpose of determining if a violation has occurred and, if such violation is not cured within
sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this
Deed Restriction.
In the event of any uncured default due to not compliance with the requirements of Section 2, any
amounts collected or receipt of other things of value, after the cure period, by the Owner or assigns
under such Residential leases in default shall be paid to the Town as a material requirement of
curing the notice of default.
12. Remedies. In the event of violation, non-performance, default or breach of any term of this Deed
Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein by an
action for any equitable remedy, including injunction or specific performance, as well as pursue
an action to recover damages. In addition, any amount due and owing to the Town shall bear
interest at the rate of 8% per annum, compounded annually until paid in full. The Town shall be
entitled to recover any costs related to enforcement of this Deed Restriction, including but not
limited to attorney’s fees, court filing costs and county recording costs. In addition to any other
remedy provided by law or equity, the Town may attach a lien for any amount due to the Town
upon the Property and enforce the lien in the manner and according to the procedures set forth in
Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any objection to
the attachment of a lien for amounts due to the Town. In the event of a transfer or conveyance of
the Property which violates the terms of this Deed Restrictions and constitutes a violation of this
Deed Restriction, both the grantor and grantee shall be jointly and severally liable for any
damages and costs due under this Deed Restriction.
13. Permanent Deed Restriction.
a. An Owner shall immediately notify the Town, in writing, of any notice of foreclosure under the
first deed of trust or any other subordinate security interest in the Property, or when any payment
on any indebtedness encumbering the Property is required to avoid foreclosure of the first deed
of trust or other subordinate security interest in the Property.
b. Within sixty (60) days after receipt of any notice described herein, the Town may (but
shall not be obligated to) proceed to make any payment required to avoid foreclosure.
Upon making any such payment, the Town shall place a lien on the Property in the
amount paid to cure the default and avoid foreclosure, including all fees and costs
resulting from such foreclosure.
c. Notwithstanding any other provision of this Deed Restriction, in the event of a
foreclosure, acceptance of a deed-in-lieu of foreclosure, or assignment, this Deed
Restriction shall remain in full force and effect, including without limitation res tricting
Transfer of the Property.
EX. 1
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
d. The Town shall have thirty (30) days after issuance of the public trustee’s deed or the
acceptance of a deed in lieu of foreclosure by the holder in which to purchase by
tendering to the holder, in cash or certified funds, an amount equal to the bid price or the
redemption price paid by the holder, interest in the amount of eight (8) percent per annum
from the date of the issuance of the public trustee’s deed or the recording of a deed in
lieu of foreclosure through the date of the Town’s purchase.
14. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force and effect,
shall run with and burden the land, and shall constitute a condition of the subdivision and land
use approval which shall survive and sale of the Property through a tax lien sale process.
15. General Provisions.
a. Severability. If any term, provision, covenant or condition of this Deed Restriction is held
by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this Deed Restriction shall continue and remain in full force and effect.
b. Counting Days. If the final day of any notice, default or other event falls on a Saturday,
Sunday, legal holiday recognized by the State of Colorado or day upon which the Avon
Town Hall is closed for any reason, then the final day shall be deemed to be the next day
which is not a Saturday, Sunday, legal holiday or day that the Avon Town Hall is closed.
c. Waiver. No waiver of one or more of the terms or provisions of this Deed Restriction shall
be effective unless provided in writing. No waiver of any term or provision of this Deed
Restriction in any instance shall constitute a waiver of such provision in any other instance.
The Town Council may provide a waiver along with any conditions of the waiver with
regard to any of the terms and provisions in this Deed Restriction where unusual or
unforeseen circumstances exist and the Owner is diligently seeking to cure a default and
such waiver, with conditions if any, supports the purpose and intention of this Deed
Restriction.
d. Amendment. This Deed Restriction may only be amended in writing by the mutual
agreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office
of Eagle County, Colorado.
e. Recording. The Owner shall record this Deed Restriction in the Property Records of Eagle
County, Colorado and the original executed and record documents must be returned to the
Town Manager.
f. Assignment. The Town may not assign this Deed Restriction and all rights and
obligations, without consent of the Owner, to any other public entity, non-profit
corporation or other entity which is organized and exists for the purpose to provide and
promote affordable housing for full time residents. The Town must obtain written approval
by the Owner.
EX. 1
ATTACHMENT B
Page 9 of 12
Town of Avon – 77 Metcalf Deed Restriction
g. No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intended to
or shall create a contractual relationship with cause of action in favor of, or claim for relief
for, any third party.
h. Choice of Law. This Deed Restriction shall be governed and construed in accordance with
the laws of the State of Colorado. Venue for any legal action arising from this Deed
Restriction shall be in Eagle County, Colorado.
i. Successors. Except as otherwise provided herein, the provisions and covenanted contained
herein shall inure to and be binding upon the heirs, successors and assigns of the parties.
The covenants shall be a burden upon and run with the Property for the benefit of the Town
or the Town’s assigns, who may enforce the covenants and compel compliance therewith
through the initiation of judicial proceedings for, but not limited to, specific performance,
injunctive relief, reversion, eviction and damages.
j. Section Headings. Paragraph or section headings within this Deed Restriction are inserted
solely for convenience of reference and are not intended to and shall not govern, limit or
aid in the construction of any terms or provisions contained herein.
k. Gender and Number. Whenever the context so requires in this Deed Restriction, the
neuter gender shall include any or all genders and vice versa and the use of the singular
shall include the plural and vice versa.
[signature page follows]
EX. 1
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day
and the year first written above.
OWNER:
BBG HOLDING LLC, a Colorado limited liability company
By:_________________________________
Name: ______________________________
Its: _________________________________
STATE OF COLORADO )
) ss.
COUNTY OF EAGLE )
The foregoing instrument was subscribed, sworn to and acknowledged before me this ___
day of ____________________, 2020, by ___________________________________, BBG
HOLDING LLC, the owner of the real property described above.
Witness my hand and official seal.
My commission expires: ________________ _____________________________
Notary Public
TOWN OF AVON:
By:__________________________________ Attest:______________________________
Eric Heil, Town Manager Brenda Torres, Town Clerk
STATE OF COLORADO )
) ss.
COUNTY OF EAGLE )
Subscribed before me this ______ day of _______________, 2020, by Eric Heil, as Town
Manager, and Brenda Torres, as Town Clerk of the Town of Avon, a Colorado home rule
municipal corporation.
Witness my hand and official seal. ______________________________
Notary Public
My commission expires: ________________
EX. 1
ATTACHMENT B
Page 11 of 12
Town of Avon – 77 Metcalf Deed Restriction
Exhibit A
[Insert Property Legal Description]
EX. 1
ATTACHMENT B
Page 1 of 12
Town of Avon – 77 Metcalf Deed Restriction
AVON DEED RESTRICTION
77 METCALF ROAD
THIS DEED RESTRICTION AGREEMENT (the “Deed Restriction”) is entered into this
day of , 2020 (the “Effective Date”) by and between the Town of Avon,
Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975,
Avon, Colorado 81620 (the "Town"), and BBG Holding Corporation, a Colorado corporation
whose address is: P.O. Box 8266, Avon, Colorado 81620 (collectively "Owner") (each
individually a "Party" and collectively the "Parties").
WHEREAS, Owner owns, operates, and leases the real property and the improvements situated
thereon, located at 77 Metcalf Road, Avon, Colorado 81620 and more particularly described in
Exhibit A hereto (the “Property”); and
WHEREAS, in exchange for compensation and fee waivers as set forth in a Deed Restriction
Agreement, Owner has agreed to place certain restrictions on the use of the Property for the benefit
of the Town by requiring occupancy of up to nine (9) units located on the Property by qualified
residents, (“Residential Property”), as defined below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows:
COVENANTS
1. Restriction and Recording. The Property is hereby burdened with the covenants and
restrictions specified in this Deed Restriction. The Town shall record this Deed Restriction against
the Property at Owner’s expense.
2. Definitions. The following definitions shall apply to terms used in the Deed Restriction:
a. "Annual Certification" meansshall mean an annual certification under oath by the
Owner or its Property Manager to the ECHDATown Manager stating, for each month of
the calendar year, the number of Restricted Units rented to Eligible Households in that
month, the number of Units rented to someone other than an Eligible Household in that
month, and the number of Restricted Units that were not rented in that month.
b. “Buyer” meansshall mean a Qualified Owner who purchases the Property from an
Owner.
c. “Town Manager” shall mean Town Manager of Avon or designated representative.
c.d.“Eligible Households”: At” shall mean at least one member of the Household must
meet one or more of the following criteria:
i. Has earned a living primarily in Eagle County by having
worked an average of at least thirty (30) hours per week on
EX. 2
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
an annual basis at a business with an office or job site
physically located in Eagle County (multiple jobs in Eagle
County may be combined to reach 30 hours per week); or
i. Is a natural person(s) who is an Eagle County Employee as
defined in Section 3.12.020 of the Avon Municipal Code; or
ii. Has been hired for a job in Eagle County on a permanent basis
to work at least thirty (30) hours per week; or
iii. Households that make their home in Eagle County but work
for an employer or employers that are located outside of Eagle
County (i.e. telecommuters) may be considered eligible if all
other eligibility requirements are met and the Household can
prove Eagle County residency for at least 1 year before
application submission; or
iv. Is a retired person over the age of sixty (60) and had earned a
living primarily in Eagle County prior to his or her retirement;
or
v. Is a disabled person who had been a full-time employee in
Eagle County (subject to the retirement exception) for a
minimum of two years immediately prior to his or her
disability or has been granted an exception to the minimum of
30 hours per week in order to continue with a federal or state
benefit program, if the person works the maximum number of
hours per week the program will allow.
d.e."Household" meansshall mean all individuals who will occupy a Restricted
Unit regardless of legal status or relation to the person named as the tenant on
the lease for the Restricted Unit.
e.f. “Owner means” shall mean any person who acquires ana fee simple ownership
interest in the residential portion of the Property, (“Residential Property”), subject
to the conditions contained herein, and may include either a Qualified Owner or
Non-Qualified Owner, as the context requires.
i. Qualified Owner meansshall mean a natural person(s) who is an
Eagle County Employee as defined in Section 3.12.020 of the
Avon Municipal Code, as amended or a Qualified Employer.
ii. Non-Qualified Owner meansshall mean any person who does
not meet the definition of Qualified Owner including persons
who originally qualified as a Qualified Owner but whose
circumstances change and who no longer meet the definition of
Qualified Owner.
EX. 2
ATTACHMENT B
Page 3 of 12
Town of Avon – 77 Metcalf Deed Restriction
g. "Primary Residence": The " shall mean the occupation and use of a
Restricted Unit as the primary residence, which shall be determined by the
Town Manager by taking into account the following circumstances: voter
registration in Eagle County Avon, Colorado (or signing an affidavit stating
that the applicant is not registered to vote in any other place); stated ad dress on
Colorado driver’s license or Colorado identification card; stated address on
motor vehicle registration; ownership or use of other residences not situated in
Avon,Eagle County Colorado; stated residence for income and tax purposes;
and such other circumstances as well as such processes for verification and
investigation deemed appropriate by the Town Manager to determine that the
applicant is continuously occupying and using the residence as a primary
residence. Primary residence status may be maintained if unforeseen
circumstances arise that requires the resident Eagle County Employee to
temporarily leave the residence for a period not to exceed nine (9) months with
the intent to return, and the residence is leased to another Eagle County
Employee(s) after receiving written approval from the Town
Manager."Eligible Household.
g.h. "Qualified Employer" meansshall mean an individual or entity that
regularly conducts business in Eagle County. Qualified Employers may master
lease unitsRestricted Units and sub lease to employees of the Qualified Employer
who are members of Eligible Households. Qualified Employers may not impose
additional restrictions to Restricted Units in the Property without written consent
of the Town of Avon and the Owner's property manager for the subject Property
and the Units (the "Property Manager")..
i. “Property Manager” shall mean the Owner’s property manager for the subject
Property and the Restricted Units.
h.j. "Restricted Unit" a unit that is rented to an Eligible Household pursuant to the
terms of this Covenant.
i.k. “Second Home” shall mean the status of the Residential Property when used by any person
who has a primary residence that is other than the Residential Property.
j.l. “Short Term Rental” shall mean the rental or lease of the Residential Property
for a period of time that is fewer than thirty (30) days.
3. Owner Restrictions.
a. It shall not be deemed a violation of Sections 2. above if
i. The resident Eagle County Employee becomes disabled and is no longer able to
work as determined by the Town Manager in its sole exclusive discretion; or
EX. 2
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
ii. The resident Eagle County Employee has lost full-time employment and is
actively seeking reemployment, not to exceed ninety (90) days after loss of
employment; or
iii. The Property is unoccupied, and the Owner of the Residential Property is actively
seeking to sell or lease the Residential Property to an Eagle County
EmployeeEligible Household, provided that the period of vacancy ofOwner is
making its best efforts to lease the Residential Property shall not exceed twelve
(12) months.
b. Owner covenants that the Owner shall not permit any occupancy, use or lease of
the Property in violation of this Section 2.
c.b. Owner covenants that any lease of the Property shall include a reference that such
lease is subject to the terms and conditions of this Deed Restriction, including but not
limited to restrictions on the use and occupancy of the Property and cooperation on
providing required documentation for verification of Eagle County Employee and Primary
Residence status.
d.c.No later than February 1st of each year, the Owner of the Property shall submit to the Town
Manager a certification setting forth evidence establishing that the Property’s occupancy
and use complies with this Deed Restriction on a form provided by the Town Manager,
which form shall be sent to the address of record of the Owner according to the Eagle
County Assessor’s Office.
e.d.Reversion of Deed Restricted Units. The Owner may convert all or part of the deed
restricted unitsRestricted Units to the previous commercial use consistent with the Town
of Avon municipal code requirements and refund of fee waiver of ______ per unit with
the written approval of the Town Council. Owner shall deliver to the Town Manager a
written notice of intent to revert one or more of the deed restricted unitsRestricted Units to
commercial. This covenant shall remain in full force and effect if at any time one or more
of the nine (9) deed restricted units is used for residential purposes.
4. Occupancy Restriction. At all times, all of the Restricted Units must be either rented A
Unit that is rented for a term of less than 30 consecutive days will not qualify as being (i)
rented to an Eligible Household. A Unit that is for their occupancy and use of the Restricted
Unit as Primary Residence (ii) master leased to a Qualified Employer for sublease to its
employees who are members of Eligible Households will qualify for their occupancy and
use of the Restricted Unit as a Unit that is rented toPrimary Residence or (iii) occupied and
used by an Eligible Household.Owner as the Owner’s Primary Residence . Use or lease of
the Residential Property as a Second Home or for Short Term Rental is prohibited. Owner
covenants that the Owner shall not permit any occupancy, use or lease of the Residential
Property in violation of this Section 4. Any use or lease of the Residential Property which
is not allowed or is prohibited by this Deed Restriction shall constitute a default and shall
be subject to the enforcement provisions and remedies contained in this Deed Restriction.
Re-Sale Controls. The Property may not be sold or otherwise transferred to any person other
EX. 2
ATTACHMENT B
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Town of Avon – 77 Metcalf Deed Restriction
than a Qualified Owner in accordance with the procedures for prior verification contained in
this Section 4.
5. Re-Sale Controls. In the event the Property is, subdivided, condominiumized or modified from
whole ownership in whole or in part, then the residential portion of the Property may not be sold
or otherwise transferred to any person other than an Eligible Household in accordance with the
procedures for prior verification contained in this Section 3.
a. In the case of subdividing, condominiumizing or modifying from whole ownership in
whole or part, the Owner shall deliver to the Town Manager a written notice of intent to
sell the Residential Property which notice shall include the name(s) of the Buyer(s) and
all information required to determine whether the Buyer(s) meets the definition of
Qualified Owner.
b. Buyer(s) shall submit an administrative fee in the amount of TWO HUNDRED AND
FIFTY DOLLARS ($250.00) to the Town to pay for the cost of reviewing and rendering
a determination as to whether a prospective Buyer(s) meets the definition of a Qualified
Owner. The administrative fee may be increased by the Town Council over time by an
amount equal to annual increases in the Consumer Price Index for All Urban Consumers
for the Denver-Aurora-Lakewood, Colo., metropolitan area as defined by the United
States Bureau of Labor Statistics (or such other Consumer Price Index as may be adopted
by the United States Bureau of Labor Statistics for Colorado) to cover the Town’s costs
associated with processing the application.
c. Once the Town Manager has received complete information concerning the prospective
Buyers(s) and has received the administrative fee, the Town Manager shall review the
information and make a written determination as to whether the Buyer(s) meets the
definition of a Qualified Owner within a reasonable time and not to exceed thirty (30)
days.
d. The Town may require the Buyer to reimburse the Town for any additional costs that are
incurred in the review and determination of whether a Buyer(s) meets the definition of a
Qualified Owner, including but not limited to legal costs, title review costs, and
investigation costs if reasonably required by the Town to complete its investigation.
e. The Owner may sell and convey the Property to the Buyer(s) that is determined in writing
by the Town Manager to be a Qualified Owner.
f. Upon sale and conveyance of the Residential Property by Owner to a Buyer, the Buyer shall
be subject to the same occupancy and use requirements set forth in Section 3(c) herein.
5.6.Seniority of Covenant. Any interest in, lien upon or obligation recorded of record against
the Property acquired by any person or entity shall be subject and subordinate to the covenants
and restrictions set forth in this Covenant.
6.7.Covenant Runs with the Land. This Covenant and the terms, conditions and other provisions
hereof shall be covenants that run with and bind the Property and shall be binding on the
EX. 2
ATTACHMENT B
Page 6 of 12
Town of Avon – 77 Metcalf Deed Restriction
Owner and its successors and assigns. Each and every lease and each and every contract,
deed or other instrument hereafter executed conveying the Property or any portion thereof
shall expressly provide that such lease or conveyance is subject to this Covenant; provided,
however, that the covenants, conditions and restrictions contained herein shall survive and be
effective as to lessees and successors and/or assigns of all or any po1tion of the Property,
regardless of whether such lease, contract, deed or other instrument hereafter executed leasing
or conveying the Property or any portion thereof provides that such lease or conveyance is
subject to this Covenant.
7.8.Enforcement. This Covenant is enforceable by the Town of Avon, and their respective
successors and assigns, as applicable, or their designee, by any appropriate legal action
including but not limited to specific performance, injunction, reversion, or eviction. The
remedies provided herein are cumulative and not exclusive, of all other remedies provided by
law.
8.9.Notices. Any notice, consent, or approval that is required to be given hereunder shall be given
by mailing the same, certified mail, return receipt requested, properly addressed and with
postage fully prepaid, to any address provided herein or to any subsequent mailing address of
the parties indicated below as long as prior written notice of the change of address has been
given to the all parties as indicated. Said notices, consents and approvals shall be sent to the
following addresses unless otherwise notified in writing:
OWNER:
BBG HOLDING LLC
P.O. Box 8266
Avon, CO 81620
TOWN OF AVON:
Eric Heil, Town Manager
townmanager@avon.org
P.O. Box 975
Avon, CO 81620
9.10. Default by Owner. If the Town Manager has reasonable cause to believe that the occupancy
or use of the Residential Property is in violation of any provision of this Deed Restriction, the
Town Manager may inspect the Residential Property between the hours of 8:00 a.m. and 5:00
p.m., Monday through Friday, after providing the Owner and occupants with at least twenty
four (24) hours written notice. Notice to the occupants may be given by posting notice on the
door to the Residential Property. This Deed Restriction shall constitute permission to enter the
Residential Property during such times upon such notice without further consent. A default by
Owner shall include breach of the covenants set forth in this Deed Restriction, including without
limitation any of the following:
g. Any ownership, use or occupancy of the Property in violation of Section 2 above.
EX. 2
ATTACHMENT B
Page 7 of 12
Town of Avon – 77 Metcalf Deed Restriction
h. Failure to submit an annual certification of occupancy and use as described in Section 2
above.
i. Failure to make payments and comply with the terms of any deed of trust placed on the
Property.
j. Any action by the Owner to encumber the Residential Property in a manner that conflicts
with the terms of this Deed Restriction or renders compliance with the terms of this Deed
Restriction impossible or impractical.
k. Permitting the use of the Property as a Short-Term Rental or Second Home.
10.11. Notice and Cure. In the event a violation of this Deed Restriction is discovered, the Town
Manager shall send a written notice of default to the Owner detailing the nature of the default and
providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing
or any other term of this Deed Restriction, a default for lease or use of the Property as a Short -
Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state
that the Owner may request an appeal of the violation finding in wri ting within ten (10) days of
such notice, in which event the Town shall administratively review the finding and, if the violation
finding is upheld, the Owner may request in writing within ten (10) days of such administrative
decision a hearing before the Avon Town Council. A decision of the Avon Town Council may
only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106.
If no administrative or Town Council appeal is timely requested in writing and the violation is not
cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be
in violation of this Deed Restriction. If an administrative or Town Council appeal is requested,
the decision of the Avon Town Council (or administrative decision if such decision is not timely
appealed to the Town Council) shall be final for the purpose of determining if a violation has
occurred and, if such violation is not cured within sixty-five (65) days of such final determination,
the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon
Town Council is judicially appealed, an order of the Court confirming the violati on shall be final
for the purpose of determining if a violation has occurred and, if such violation is not cured within
sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this
Deed Restriction.
In the event of any uncured default due to not compliance with the requirements of Section 2, any
amounts collected or receipt of other things of value, after the cure period, by the Owner or assigns
under such Residential leases in default shall be paid to the Town as a material requirement of
curing the notice of default.
11.12. Remedies. In the event of violation, non-performance, default or breach of any term of this
Deed Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein
by an action for any equitable remedy, including injunction or specific performance, as well as
pursue an action to recover damages. In addition, any amount due and owing to the Town shall
bear interest at the rate of 8% per annum, compounded annually until paid in full. The Town
shall be entitled to recover any costs related to enforcement of this Deed Restriction, including
but not limited to attorney’s fees, court filing costs and county recording costs. In addition to any
EX. 2
ATTACHMENT B
Page 8 of 12
Town of Avon – 77 Metcalf Deed Restriction
other remedy provided by law or equity, the Town may attach a lien for any amount due to the
Town upon the Property and enforce the lien in the manner and according to the procedures set
forth in Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any
objection to the attachment of a lien for amounts due to the Town. In the event of a transfer or
conveyance of the Property which violates the terms of this Deed Restrictions and constitutes a
violation of this Deed Restriction, both the grantor and grantee shall be jointly and severally liable
for any damages and costs due under this Deed Restriction.
12. Release ofPermanent Deed Restriction in Event of Foreclosure or Deed in Lieu.
1.13. An Owner shall notify the Town, in writing, of any notification received from a lender of past due
payments or defaults in payments or other obligations within five (5) days of receipt of such notification..
a. An Owner shall immediately notify the Town, in writing, of any notice of foreclosure under the
first deed of trust or any other subordinate security interest in the Property, or when any payment
on any indebtedness encumbering the Property is required to avoid foreclosure of the first deed
of trust or other subordinate security interest in the Property.
a.b. Within sixty (60) days after receipt of any notice described herein, the Town may (but
shall not be obligated to) proceed to make any payment required to avoid foreclosure.
Upon making any such payment, the Town shall place a lien on the Property in the
amount paid to cure the default and avoid foreclosure, including all fees and costs
resulting from such foreclosure.
a.c. Notwithstanding any other provision of this Deed Restriction (but subject to Section 11.f
below),, in the event of a foreclosure, acceptance of a deed-in-lieu of foreclosure, or
assignment, this Deed Restriction shall remain in full force and effect, including without
limitation Section 4 hereof, restricting Transfer of the Property.
a.d. The Town shall have thirty (30) days after issuance of the public trustee’s deed or the
acceptance of a deed in lieu of foreclosure by the holder in which to purchase by
tendering to the holder, in cash or certified funds, an amount equal to the bid price or the
redemption price paid by the holder, interest in the amount of eight (8) percent per annum
from the date of the issuance of the public trustee’s deed or the recording of a deed in
lieu of foreclosure through the date of the Town’s purchase.
q. Notwithstanding Section 10.d above, in the event that the Property is encumbered by a
mortgage or deed of trust insured by the U.S. Department of Housing and Urban
Development (“HUD”) and representing a purchase money first priority mortgage or deed
of trust, this Deed Restriction shall automatically and permanently terminate upon
foreclosure of such mortgage or deed of trust, upon acceptance of a deed in lieu of
foreclosure of such mortgage or deed of trust, or upon assignment of such mortgage or
deed of trust to HUD.
13. Option to Purchase. In the event of default by the Owner which is not cured, or upon
receipt of a notice of foreclosure or other notice of default provided by the holder of a
deed of trust, lien or other encumbrance as provided in Section 10 above (whichever is
EX. 2
ATTACHMENT B
Page 9 of 12
Town of Avon – 77 Metcalf Deed Restriction
earlier), the Town shall have the option to purchase (“Option to Purchase”) the
Property in accordance with the procedures and terms set forth as follows:
r. The Town shall have an Option to Purchase for sixty-five (65) days (“Option Period”).
s. The Town shall have right of entry onto and into the Property during the Option Period to
inspect the Property.
t. The Town shall have the right to purchase the Property for the amount due to the holders
of any deeds of trust, liens or other encumbrances, which amounts shall be paid in order of
priority of the holders of such deeds of trusts, liens or other encumbrances provided that
this Deed Restriction shall remain in effect and burden the Property after acquisition by the
Town and upon re-conveyance to a subsequent Qualified Owner.
u. The Town shall have the right to assign the Town’s right to purchase the Property to any
Qualified Owner provided that this Deed Restriction shall remain in effect and burden the
Property.
v. Upon payment by Town or assigns, Owner shall convey title to the Property by a special
warranty deed in accordance with Colorado Revised Statute §38-30-115 and shall include
the words, “and warrant title against all persons claiming under me.”
w. Normal and customary closing costs shall be shared equally between the Owner and Town
or Town’s assigns. The Town or assigns shall be responsible, at its cost, for any and all
title insurance fees, document fees, and recording fees of the deed. Taxes shall be prorated
based upon taxes for the calendar year immediately preceding closing.
x. If the Town or assigns do not exercise the Option to Purchase during the Option Period,
then the holder of a deed of trust shall nonetheless remain subject to this Deed Restriction
as provided in Section 10.d above, subject, however, to Section 11.f above. In the event
that Town’s Option to Purchase arises from a default by Owner and not a notice of
foreclosure or notice of default submitted by the holder of a deed of trust to the Town, then
the Town may unilaterally extend the Option Period until such time as Town, or assigns,
exercise the Option to Purchase or the Owner cures any and all defaults.
14. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force and effect,
shall run with and burden the land, and shall constitute a condition of the subdivision and land
use approval which shall survive and sale of the Property through a tax lien sale process.
15. General Provisions.
a. Severability. If any term, provision, covenant or condition of this Deed Restriction is held
by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this Deed Restriction shall continue and remain in full force and effect.
a.b. Counting Days. If the final day of any notice, default or other event falls on a Saturday,
Sunday, legal holiday recognized by the State of Colorado or day upon which the Avon
EX. 2
ATTACHMENT B
Page 10 of 12
Town of Avon – 77 Metcalf Deed Restriction
Town Hall is closed for any reason, then the final day shall be deemed to be the next day
which is not a Saturday, Sunday, legal holiday or day that the Avon Town Hall is closed.
a.c. Waiver. No waiver of one or more of the terms or provisions of this Deed Restriction shall
be effective unless provided in writing. No waiver of any term or provision of this Deed
Restriction in any instance shall constitute a waiver of such provision in any other instance.
The Town Council may provide a waiver along with any conditions of the waiver with
regard to any of the terms and provisions in this Deed Restriction where unusual or
unforeseen circumstances exist and the Owner is diligently seeking to cure a default and
such waiver, with conditions if any, supports the purpose and intention of this Deed
Restriction.
a.d. Amendment. This Deed Restriction may only be amended in writing by the mutual
agreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office
of Eagle County, Colorado.
a.e. Recording. The Owner shall record this Deed Restriction in the Property Records of Eagle
County, Colorado and the original executed and record documents must be returned to the
Town Manager.
a.f. Assignment. The Town may not assign this Deed Restriction and all rights and
obligations, without consent of the Owner, to any other public entity, non-profit
corporation or other entity which is organized and exists for the purpose to provide and
promote affordable housing for full time residents. The townTown must obtain written
approval by the Owner.
a.g.No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intended to
or shall create a contractual relationship with, cause of action in favor of, or claim for relief
for, any third party.
a.h. Choice of Law. This Deed Restriction shall be governed and construed in accordance with
the laws of the State of Colorado. Venue for any legal action arising from this Deed
Restriction shall be in Eagle County, Colorado.
a.i. Successors. Except as otherwise provided herein, the provisions and covenanted contained
herein shall inure to and be binding upon the heirs, successors and assigns of the parties.
The covenants shall be a burden upon and run with the Property for the benefit of the Town
or the Town’s assigns, who may enforce the covenants and compel compliance therewith
through the initiation of judicial proceedings for, but not limited to, specific performance,
injunctive relief, reversion, eviction and damages.
a.j. Section Headings. Paragraph or section headings within this Deed Restriction are inserted
solely for convenience of reference and are not intended to and shall not govern, limit or
aid in the construction of any terms or provisions contained herein.
EX. 2
ATTACHMENT B
Page 11 of 12
Town of Avon – 77 Metcalf Deed Restriction
a.k. Gender and Number. Whenever the context so requires in this Deed Restriction,
the neuter gender shall include any or all genders and vice versa and the use of the singular
shall include the plural and vice versa.
[signature page follows]
EX. 2
ATTACHMENT B
Page 12 of 12
Town of Avon – 77 Metcalf Deed Restriction
IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day
and the year first written above.
OWNER:
BBG HOLDING LLC, a Colorado limited liability company
By:_________________________________
Name: ______________________________
Its: _________________________________
STATE OF COLORADO )
) ss.
COUNTY OF EAGLE )
The foregoing instrument was subscribed, sworn to and acknowledged before me this ___
day of ____________________, 2020, by ___________________________________, BBG
HOLDING LLC, the owner of the real property described above.
Witness my hand and official seal.
My commission expires: ________________ _____________________________
Notary Public
TOWN OF AVON:
By:__________________________________ Attest:______________________________
Eric Heil, Town Manager Brenda Torres, Town Clerk
STATE OF COLORADO )
) ss.
COUNTY OF EAGLE )
Subscribed before me this ______ day of _______________, 2020, by Eric Heil, as Town
Manager, and Brenda Torres, as Town Clerk of the Town of Avon, a Colorado home rule
municipal corporation.
Witness my hand and official seal. ______________________________
Notary Public
My commission expires: ________________
EX. 2
ATTACHMENT B
Town of Avon – 77 Metcalf Deed Restriction
Exhibit A
[Insert Property Legal Description]
EX. 2
ATTACHMENT B
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to order
at 5:20 p.m. A roll call was taken, and Council members present by video/audio were Amy Phillips, Chico
Thuon, Jennie Fancher, Tamra Underwood, and Scott Prince. Councilor Jake Wolf was absent. Also present
were Town Manager Eric Heil, Town Attorney Paul Wisor, Police Chief Greg Daly, Planning Director Matt
Pielsticker, Executive Assistant to the Town Manager Ineke de Jong, and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:09:51
Mayor Pro Tem Phillips pulled off item 7.3 Highway 6 Pedestrian Crossing Update and asked to discuss it as
agenda item 5.5.
Town Manager Eric Heil expressed there was interest to have an Executive Session for legal advice about
the recall. Town Attorney Paul Wisor expressed this item would present a conflict of interest for Mayor
Smith Hymes, Councilor Underwood, and Councilor Wolf and it would be appropriate for the three of them
to step out when this topic is discussed. Councilor Fancher suggested to put this Executive Session at the
end of the agenda as item 8B.
Councilor Fancher moved to approve the agenda as amended. Mayor Pro Tem Phillips seconded the motion
and the motion passed with a vote of 4 to 0. Mayor Smith Hymes and Councilor Underwood abstained from
the vote and Councilor Wolf was absent.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:13:15
Councilor Underwood expressed that, per the Town Attorney, she has a conflict of interest with the
Executive Session for legal advice regarding the recall election and she will not be attending. Mayor Smith
Hymes recused herself for the same reason. Councilor Underwood said that Councilor Wolf was both a
signer and a circulator and has a conflict as well.
Councilor Prince moved to approve that Mayor Smith Hymes, Councilor Underwood, and Councilor Wolf
not attend the Executive Session as referenced. Councilor Fancher seconded the motion and the motion
passed with a vote of 4 to 0. Mayor Smith Hymes and Councilor Underwood abstained from the vote.
Councilor Wolf was absent.
Mayor Smith Hymes thanked Missy Erickson, Martin Golembiewski, and Kevin Hyatt for running for office
and congratulated Lindsay Hardy, Amy Phillips & Russell Andrade for winning the election and being the
new Councilors.
4. PUBLIC COMMENT
Video Start Time: 00:15:22
Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email
for public comments.
Tom Ruemmler commented that he sent Council an email which outlines why suggestions by the Town
Attorney are incorrect. He said the framework has been modified over time through statutes and in his
opinion only 330 signatures are needed for the recall petition. He said that anyone suppressing a recall
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
petition is subject to a misdemeanor. He said this is an example of why having a Home Rule Town is not
good.
Kristi Ferraro corrected Tom Ruemmler's comments on misunderstanding the law. She said the 25% of the
votes casted means 25% of the electorate, which is 496 signatures. She said that 330 signatures only
represent 17% of the 2018 electorate. She expressed that the recall proponents should have recruited
candidates for candidacy in November and should not be allowed to continue to waste taxpayer dollars.
Michael Cacioppo corrected Kristi Ferraro's comment on that it was a small group, he said it is wrong as
there were over 650 signatures. He objects to Amy Phillips attending the Executive Session on the recall
petition as she was subject to the recall. He believes that Mr. Ruemmler is reading the law correctly. He said
there were a lot of effort that went into this and that Council misspent hundreds of thousands of dollars
over the years, so the recall dollars spent are a small amount.
Ruth Stanley made a comment that with everything going on in the world, especially with COVID-19, we do
not need this recall. She thanked Council for working hard for helping the community and the recall is
disgraceful. She expressed she is very upset with the recall committee and congratulated Amy Phillips on
getting reelected.
5. BUSINESS ITEMS
5.1. PRESENTATION: PROCLAMATION HONORING COLORADO GIVES DAY (DENISE KIPP, EXECUTIVE DIRECTOR RED RIBBON
PROJECT)
Video Start Time: 00:29:08
Councilor Wolf joined the meeting at 5:41 p.m.
Michelle Stecher joined the meeting and spoke on behalf of the collective. She was joined by Alan and
Brenda Himelfarb, Connie Miller, Melanie McKinney, Tsu Wolin-Brown, and Bridget Bradford.
Mayor Smith Hymes read the proclamation and pronounced December 8, 2020 as Colorado Gives Day.
5.2. PRESENTATION EL PUENTE RADIO (COMMUNICATIONS MANAGER ELIZABETH WOOD AND GARY SCHWEDT, KZYR)
Video Start Time: 00:35:54
Communications Manager Liz Wood introduced the topic. Gary Schwedt took Council through the
presentation. Tony Mauro and Pauline Araujo Agoitia were also virtually present. Councilor Fancher said
thank you for bringing this into the Valley and expressed how awesome this project is. Town Manager
Eric Heil mentioned he supports this project to expand outreach to our Hispanic community. Councilor
Prince expressed hesitation with Council sponsoring a for-profit business and not giving the opportunity
to all radio stations. Councilor Fancher said we also pay money to the Vail Daily. A majority of Council
was supportive with the Platinum sponsorship of $24,000 for 2021 and reassessing in 12 months for
2022. Gary Schwedt said they plan to go live on December 1st.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
5.3. PRESENTATION OF OAK VILLAGE ACADEMY PROPOSAL ON PLANNING AREA E (PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 01:11:10
Planning Director Matt Pielsticker introduced the topic. Adam Zablud, Eli Zablud and Amy Lewis also
virtually joined and presented. Mayor Smith Hymes asked about the financial side. Council asked several
questions, including what subsidy is needed to make this affordable for the community, what will fees
be like for local families, and have they considered the utility easements on this lot.
Town Manager Eric Heil said if there is interest by Council in this concept, we can bring back for further
discussion in early 2021. Council will revisit this with the new Council members.
Mayor Smith Hymes asked for public comments and Executive Assistant to the Town Manager Ineke de
Jong read a written comment sent by Merced Rutty. She suggested to explore options for local
preschools to relocate and expand before opening a new one.
Bette Rodd commented she does not agree with this project as this is a public piece of land and she
believes it should not be dedicated to a private use and she requested to not raise the building height
of 48 ft.
Catherine Hayes said she agrees with Councilor Thuon’s comment on looking for options locally first and
she asked a few questions, answered by the developers.
Steve Coyer, with the Vail Valley Foundation, mentioned that the quality of teaching and pay have to be
upgraded. He thinks it is a wonderful idea and he is requested Council to keep this project on the burner
as we need high quality early childhood centers in the Valley.
Executive Assistant to the Town Manager Ineke de Jong read one more written comment from Lisa
Chaple. She asked if is this the same group that proposed the early childhood center in Edwards that
did not go through and if has the Town thought about investing in already stablished schools to help
increase quality.
Guy Erickson asked what the proposed maximum height of the building is and said the PUD will have to
be changed.
5.4. RESOLUTION 20-25, A RESOLUTION APPROVING A DEED RESTRICTION AGREEMENT FOR UP TO NINE (9) COMMUNITY
HOUSING UNITS AT 77 METCALF ROAD (PLANNING DIRECTOR MATT PIELSTICKER AND TOWN ATTORNEY PAUL WISOR)
Video Start Time: 02:04:01
Planning Director Matt Pielsticker introduced the topic. Michele Evans and Ruth Borne presented.
Councilor Underwood and Councilor Prince both asked for more time to look at the deed restriction.
Council asked to put in a clause for consequences if the property ever gets converted back to
commercial use. Council felt this was a great option and just the legal issues need to be worked out.
Mayor Smith Hymes asked for public comments and Bette Todd commented about the definition of
eligible household as it has been significantly changed and turnover of tenants.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
Councilor Wolf believes this needs more consideration in time. Michele Evans said this is all interior
work and they would like to start on December 1st.
After Council discussion, Councilor Underwood moved to continue Resolution 20-25 Approving a Deed
Restriction agreement for up to nine (9) Community Housing units at 77 Metcalf Road to the next
meeting on November 17th. Mayor Pro Tem Phillips seconded the motion and the motion passed with
a vote of 6 to 1. Councilor Wolf voted no.
5.5. ADDED ITEM 7.3 HIGHWAY 6 PEDESTRIAN CROSSING UPDATE (MOBILITY DIRECTOR EVA WILSON)
Video Start Time: 02:43:35
Town Manager Eric Heil explained the County decided not to partner at this time to try to reduce the
speed limit. Mobility Director Eva Wilson virtually joined the meeting. Councilor Fancher asked about
placing a sign reading “people crossing the street, please slow down” as she thinks the drivers should
be alerted to be aware, regardless of the speed limit. Town Manager Eric Heil clarified that in Phase 1,
a pedestrian crossing cannot be put in there, but a median island can be built. If that reduces the traffic
down to 40 mph, then further enhancements can be made to do a pedestrian crossing where the
median is.
Councilor Underwood asked why there is only one median island proposed in the drawing presented in
the western end. Mobility Director Eva Wilson explained that the bus stop is west bound, so a crossing
is not necessary for the east bound bus shelter. Mayor Pro Tem clarified it is needed for residents at
River Oaks and Eaglebend complexes.
Councilor Prince suggested to send a letter to the head of CDOT, and if no response, send a letter to the
Governor, signed by our County Commissioners to request support to allow a pedestrian crossing.
Mayor Smith Hymes said she already called the head of CDOT and left a couple of messages, but she
has not heard back from her.
Councilor Wolf suggested to just take down the speed limit sign and put up our own, the legal
consequences are worth it if it saves a life. Town Attorney Paul Wisor said this is not realistic and would
have serious legal consequences. There was lengthy Council discussion on how to elevate this issue to
the County, the State, the Governor, and bypass CDOT, who has not been helpful. Councilor Thuon
agrees with Councilor Prince on sending letters to the Governor.
6. MINUTES
6.1. APPROVAL OF MINUTES FOR OCTOBER 27, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES)
Video Start Time: 03:17:26
Councilor Fancher moved to approve the minutes from October 27, 2020 Regular Council meeting.
Councilor Prince seconded the motion and the motion passed with a vote of 5 to 2. Councilor Wolf and
Councilor Thuon voted no.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
7. WRITTEN REPORTS
7.1. Town Manager Report (Town Manager Eric Heil)
7.2. Village (at Avon) Transit (Planning Director Matt Pielsticker and Mobility Director Eva Wilson)
7.3. Highway 6 Pedestrian Crossing Update (Mobility Director Eva Wilson)
7.4. Upper Eagle Regional Water Authority Oct 22, 2020 Meeting Summary (Mayor Smith Hymes)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 03:18:34
Councilor Underwood made a comment about the arguments of Tom Ruemmler and Michael Cacioppo. She
mentioned she has done extensive research into this matter of law and the Town Attorney Paul Wisor and
Town Clerk Brenda Torres are correct in their determination. The threshold signatures required is nothing
other than 496. She said that Tom Ruemmler saying the Town Attorney and Town Clerk are committing a
misdemeanor is offensive and ridiculous. She fully acknowledges that a lawfully conducted recall is a
constitutional right but this recall should not be allowed to go on. She closed her comment saying this is
very serious business and to please not allow this Town to be bullied and intimidated into submission.
Mayor Smith Hymes expressed that the Climate Action Collaborative is revamping goals for 2030, meetings
ramped up and she will keep Council informed.
Councilor Wolf, as he was not present when conflict of interest was discussed, was notified by Town
Attorney Paul Wisor that he has been recused from Executive Session and explained why.
8.A. ADDED ITEM: EXECUTIVE SESSION FOR THE PURPOSE OF RECEIVING LEGAL ADVICE FROM THE TOWN ATTORNEY PURSUING
TO CRS SECTION 24-6-402(4)(B) REGARDING THE RECALL PROCESS
Video Start Time: 03:27:57
Mayor Smith Hymes, Councilor Wolf and Councilor Underwood left the meeting at 8:39 p.m.
Mayor Pro Tem Phillips moved to go into Executive Session for the Purpose of Receiving Legal Advice from
the Town Attorney Pursuing to CRS Section 24-6-402(4)(B) Regarding the Recall Process. Councilor Fancher
seconded the motion and the motion passed with a vote of 4 to 0. The time was 8:40 p.m.
Executive Session started at 8:42 p.m.
Executive Session ended at 9:22 p.m.
9. ADJOURN
There being no further business before Council, Mayor Pro Tem Phillips moved to adjourn the regular
meeting. The time was 9:23 p.m.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 10, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most
accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and
the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood
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TO: Honorable Mayor Smith Hymes and Council
FROM: Greg Daly, Chief of Police
RE: Avon Police Department Six Month Update
DATE: November 17, 2020
Introduction:
Madam Mayor and Members of the Avon Town Council, on May 12, 2020, I previously submitted an Avon
Police Department Six Month Update and a 2019 End of Year Report. This current report is a six-month
update from May 12, 2020 to date, to include crime and traffic enforcement statistical information from
January 1, 2020 to September 30, 2020 (most current statistics available) and Calls for Services (CFS)
from January 1 to October 31, 2020.
The mission of the Avon Police Department (APD) is “We serve to better our community” and our motto is
“Count on Us.” The men and women of the Avon Police Department continue to diligently work 24 hours,
each day, to fulfill our mission and to live up to our motto.
We have 20 sworn officer positions with one-part time sworn sergeant position. We have two full time
administrative services officers and one-part time administrative assistant. In addition, we have a part-time
non-sworn community response officer/park ambassador.
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We are about to down one FTE sworn position and we have two in training. One recruit is in the
department’s field training program. He is due to graduate by December 2020. One recruit is in the
academy and will graduate in December, and after the in-house field training program, he will be solo on
the street in June 2021. We are recruiting for a replacement for MPO Peck. If the new officer attends the
January academy, she will graduate from the academy in May 2021 and be ready to independently police
the streets in Nov 2021.
The men and women of the Avon Police Department maintain excellent relationships with other Town of
Avon staff. We work daily with most departments and we thank them for their continued hard work, passion
and collaboration in providing a safe environment in Avon to live and play.
We also enjoy excellent working relationships with our partner first responder agencies and on most major
special events/incidents, it takes a village of town staff, first responders, other governmental agencies and
non-profits to successfully complete our mission.
The men and women of the Avon Police Department sincerely appreciate the continued support of the
Avon Town Council and Town Manager Eric Heil for your collective passion and commitment to the public
safety of our residents and guests.
Significant Activity since the May 12, 2020 Written Report to Council:
The COVID-19 pandemic continues to place stress on police operations. The Police Department was
the only town department, as well as amongst other law enforcement agencies to remain completely
open during the pandemic. We pride ourselves in maintaining that availability to our residents and
guests and being that repository for other town departments over the last eight months. Some of the
operational nimbleness that we embraced was to try and have one officer per shift stay safer at home
during a shift, on a 15-minute recall notice. The purpose was to minimize exposure of a whole squad
at any one time. In addition, we had one administrative service officer or assistant in the office to field
customer service in-person and phone call enquiries. The other admin staff worked from home, again
to limit exposure and to maintain the continuity of operations. We brought all staff back on a fulltime
schedule as of June 1st. We have been diligent in maintaining social distancing and wearing face
coverings when in contact with members of the public. So far, we have only one staff member
confirmed with COVID-19.
With the passing of Senate Bill 20-217 Enhance Law Enforcement Integrity bill, Avon PD had many of
the elements of the bill already in policy and/or practice. For example, we had embraced bodycamera’
s in 2015 for police accountability and transparency, we have been tracking the ethnicity of violators in
our traffic stops for many years as part of our CALEA accreditation and in respect to our use of force
policy, we were already in substantial compliance with much of the changes deriving from this bill.
100% of current staff have completed a 40-hour Mental Health Verbal De-escalation Crisis Intervention
Training. There has been additional work involved in developing a tracking system, tracking all
proactive contacts, both through traffic stops and pedestrian contacts but we see the rationale and are
happy to report that we do not make traffic stops or pedestrian contacts based on ethnicity as
evidenced by our 2019 statistical capture of ethic breakdown of traffic stops, demonstrating that
25.47% of our traffic stops were with persons of Hispanic ethnicity; 18.10% Hispanic males and 7.37%
Hispanic females. This compares with 49% of our census population who report Hispanic heritage.
We will now have five Spanish speaking officers on Patrol and one Spanish speaking administrative
assistant.
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Avon Police Department with our partners from the Town of Avon Public Works and Transit, Eagle
River Fire and Vail Communications center conducted our annual West Wildridge Evacuation exercise
in May.
The Avon Police Department responded to a dramatic gas line fire at Eaglebend apartment complex.
Avon Police officers bravely evacuated the surrounding buildings, set up incident command and
worked a unified command structure with Eagle River Fire and Xcel energy to bring the fire and gas
leak to a safe and successful conclusion resulting in no fire damage to structures or injured residents or
responders.
The Avon Police Department provided traffic safety and traffic control support to two separate civil
rights marches in Avon. We ensured the participants constitutional rights to free speech while
protecting them and other motorists during their marches.
The Avon Police Department was awarded full reaccreditation through the Commission on
Accreditation for Law Enforcement Agencies (CALEA) in March of 2020. We have started the new
four-year accreditation cycle. In addition, in 2019 the Department received reaccreditation from the
Colorado Association of Chiefs of Police (CACP). Colonel Matthew Packard, Chief of the Colorado
State Patrol conveyed the accreditation certificate to the Avon Police Department during the October
27 Town Council meeting.
As of 11/01/2020, Avon Police Officers completed 425 hours of community policing bike patrol. Officers
have also completed 364 hours of foot patrol so far this year. These numbers have seen a small
reduction due to COVID-19 staffing related issues.
Currently we have a police recruit, Cadet Derek Lopez in the Colorado Law Enforcement Training
Academy at Colorado Mountain College, Glenwood Springs. Officer Shadrach Hines is in phase 3 of 4
in his field training program.
Avon PD officers continue to serve as part of the multi-agency Eagle County Special Operations Unit
(SOU). The SOU team responded to Basalt to assist Basalt PD with an armed criminal barricade. The
party surrender shortly after the team arrived in the large armored rescue vehicle. The team conducted
a hostage rescue mission, involving an armed hostage taker, at Mountain Stream complex in Eagle
Vail in February.
APD organized and co-hosted with the Eagle County Sheriff’s Office and Vail PD, our annual
countywide active shooter response training and collectively trained nearly 65 officers, deputies and
Colorado State Troopers. The fire departments and EMS were not able to participate this year due to
wildland fire concerns and ongoing COVID-19 concerns. The training was predominantly conducted
outside at the Colorado National Guard High Altitude Army Training Site (HAATS) base at the Eagle
County Regional Airport. This life saving training has become an anchor countywide training.
We continue to increase our social media presence to a current milepost of over 3,200 followers of the
Police Department Facebook page.
Avon Police Officers have assisted with drug distribution referrals to the GRANITE drug task force
throughout 2020. Avon PD detectives assist on GRANITE drug cases when available.
APD is preparing for a sixth community resort policing ski patrol program for the 2020-2021 season.
This program is a partnership between the Avon Police Department, the Eagle County Sheriff’s Office
and Vail Resorts/Beaver Creek Resort Company.
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The Avon Police department has responded to a huge increase in bear calls since March through
October this year.
Avon PD had to cancel our four different National Night community parties this year because of the
ongoing COVID-19 concerns.
Avon PD officers participated in a swift water rescue training delivered by technicians from the Eagle
River Fire Protection District.
Officers from the Avon Police Department were honored to be recognized at the Vail/Eagle/Edwards Tri
Rotary Club/Starting Hearts Public Safety Heroes Recognition banquet for both “Call of the Year” for
the Sebastian multi agency search in Eagle and also a unit citation for a Hostage Rescue event at
Mountain Stream condominium complex on February 29, 2020.
APD completed a sixth successful summer season with a part-time, non-sworn community response
officer (CRO). CRO Lopez helped to educate our community and guests regarding Nottingham Park
rules and etiquette for a more family friendly experience at the beach. The CRO also assisted with
managing the parking plan on the Northside of West Beaver Creek Boulevard. Officer Recruit Lopez
successfully applied for a police officer position and he is currently in the police academy, due to
graduate in December.
APD continues to partner in the Gore Range DUI Task Force. DUI enforcement is a top traffic safety
priority for the men and women of the Avon Police Department.
In October, Chief Daly was honored to receive a “Leadership Excellence” award in the annual awards
ceremony hosted by Colorado Mothers Against Drunk Driving (MADD) and the Colorado Department of
Transportation for his support of DUI enforcement and for his eleven DUI arrests in 2019.
Avon officers participated in the annual ride in remembrance.
Administrative Services Officer Krista Jaramillo continues as the president of the Rocky Mountain
Accreditation Network (RMAN), our regional PAC for law enforcement CALEA accreditation.
Chief Daly and Sgt. Dammen assisted members of the Federal Bureau of Investigation (FBI) Hostage
Rescue Team (HRT) - Blue Team with training In Routt County, Eagle County and Garfield County.
Due to our relationship with FBI HRT, our Eagle County Special Operations Unit was able to conduct
some helicopter training with the FBI’s Tactical Helicopter Unit while they were here supporting the
tactical team.
Avon Police officers on the Eagle County Special Operations Unit was able to conduct some further
helicopter training with the Colorado National Guard Counter Narcotics Unit.
Avon officers and staff recently participated in our annual department group and individual formal
photographs (see above photo). We were not able to invite our families out of COVID-19 precaution,
but we did have Master Police Officer Peck’s wife and son attend as we made a retirement
presentation to MPO Peck for his 30 years of police service to the Avon community. We also
presented the Employee/Officer of the Year award to MPO Peck as voted on by staff at Avon PD. This
was a nice surprise for MPO Peck as he departs Avon PD after 30 years to embrace a new chapter in
his life. Brenda Torres and Margarite “Maggie” Chavez were voted on as joint winners of the
“Volunteer of the Year” awards. Maggie has provided many hours of volunteer time to the Avon Police
Department and to the Avon community. She has assisted with National Night Out preparation and
execution, with recruitment for the Latino Police Academies and with the Kids, Cops and Hoops
5 | Page
basketball program. Brenda, as we know has an extremely busy life as town clerk, but still manages to
volunteer her time in recruitment for and running both the Latino Police Academy and the Citizens
Police Academy. Thank you to both Brenda and Maggie.
Avon PD has nine U.S. military veterans on the force- two US Navy, two US Marines and five US Army.
We are proud that Avon Police Officer Al Zepeda, a US Navy veteran, continues as Post Commander
of VFW Post 10721.
Avon PD conducted a police bike school for Avon police officers.
Officer Alan Hernandez and Officer Bal Herrera participated in a one week-long basic SWAT school
hosted by the Greeley Police Department SWAT Team. Sgt. Churches and Officer Baldwin
participated in a one-week SWAT school hosted by the Boulder County/City of Boulder and Longmont
PD SWAT Teams. These were physically demanding weeks teaching the officers about high-risk
SWAT operations and further providing our patrol officers with some higher-level skills for dealing with
those infrequent but high-risk situations that occur in our community. Tyler, Corey, Bal and Alan put in
that extra work and effort to be better able to protect our community.
Master Police Officer Peck has mentored five other Avon Police officers to take over the drone program
from his very capable hands. They are nearly finished their Federal Aviation Administration (FAA) Part
107 Exemption training to be able to pilot the drone for emergency use and occasionally for some very
nice Town of Avon scenic footage.
At the request of several Wildridge residents and as an outcome of the Wildridge Survey, Avon Police
Officers have conducted directed traffic control operations in Wildridge, especially concentrating on
Bear Trap Road, O’Neal Spur Park, Old Trail and Wildridge Road. The vast majority of Wildridge
residents have been extremely appreciative of our presence and our effort to encourage that smaller
minority of drivers to slow down and respect their neighbors.
All twenty-one (21) current Avon Police Officers have completed a 40-hour Mental Health Crisis
Intervention Training (CIT), a nationally recognized verbal de-escalation course, whilst also increasing
officer’s knowledge and sensitivity to mental health crises. CIT training is a department priority for all
new police officers.
Community Policing/Engagement Projects and Involvement:
APD continues to participate in the countywide Law Enforcement Immigration Alliance, furthering
relationships with our Latino community. We have been actively involved in this winter children’s coat
drive.
APD officers conducted three internal eight hour concealed weapon and response to active shooter
classes for 30 Town of Avon staff members and some spouses.
Avon Police officers continue to deliver positive police interactions and education to the children at
Avon Elementary. Officer Bal Herrera and Officer Colleen Gaspard, our School Resource Officers, will
continue to provide classes to students, parents and staff at the Avon Elementary School and continue
to have a great working relationship with Principal, Dana Harrison. Officer Herrera and Officer Gaspard
perform school resource duties within their patrol officer shifts as a collateral duty.
Happy Halloween! Avon Police Officers purchased and prepared nearly 400 individual Halloween bags
for Avon children. Officer Andres Sandoval, Sgt. Tyler Churches, Mrs. Churches and Officer John
Mackey stuffed the Halloween themed, Town of Avon recyclable bags in the week before Halloween.
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The purchases were aided by a community grant from Walmart. Officer Sandoval, Officer Mackey
(who came in on their days off) and Community Response Officer Martinez transported the bags in a
Town of Avon Public Works truck over to the Avon Elementary School. Principal Dana Harrison and her
staff assisted with the Officers in distributing a Halloween bag to every kid in their respective
classrooms. The officers then went over to the Eagle Bend apartment complex and met the kids
coming off the school bus from Homestake Peak and distributed a further 40 bags. This was our way
of thanking our Avon children, especially with our children dealing with so many COVID-19 related
impacts. If they decided not to trick or treat, because of COVID-19 concerns, then they have a stuffed
Halloween bag from the Avon Police Department, the Town of Avon and Walmart. The bags contained
police stickers, pens, a small blanket, slime, crayons and an array of Halloween candy. Thank you to
Officer Sandoval for leading this community policing initiative, to Officer Mackey, Sgt. Churches, Mrs.
Churches and Community Response Officer Martinez for making it happen.
APD successfully hosted the 12th Annual Avon Police Citizen’s Academy. We had 9 participants. We
hosted the 8th Annual Latino Avon Police Citizen’s Academy with 24 participants. Both academies were
hosted in conjunction with other Eagle County Law Enforcement agencies. Students covered the
following topics over the seven weeks of both academies:
o State of the Police Department & Crime and traffic enforcement in Avon; Crime Scene
Investigation (CSI), participants had a hands-on experience investigating a crime scene
o Firearms Training Simulator (FATS); participants were given computer simulations of shoot
or don’t shoot situations and were required to react as a police officer in compliance with
the use of force policy and also driving police vehicles on a closed controlled course at the
Beaver Creek Bear Lot
o Drug Recognition and DUI enforcement; participants learned how to evaluate the sobriety
of an individual and perform tests on an intoxicated person
o S.W.A.T.; participants learned about the Eagle County Special Operations Unit. Self
Defense; participants were taught basic self-defense techniques
o Tour of the Eagle County Combined Courts/Justice Center and they met with District
Judge Dunkelman and Eagle County Victims Advocate Deena Ezzell
o Education lecture on Vail Public Safety Communication Center
o An evening with firearms instructors at Old Town Hall using Simmunition weapons and
graduation
APD continues to participate in the “Paris” task force seeking countywide cross discipline collaborative
strategies to further the safety and security of our newborn population.
Pastor Nate Morris and Pastor Michael Carlton from Calvary Church continue as our departmental
chaplains. They provide both religious and secular counselling to our officers dealing with the stress
and trauma of the profession.
Avon PD in conjunction with our other law enforcement partners in the county, have engaged Code 4
Counselling out of Aurora to provide resiliency and direct counselling mental health services to our
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officers. These services are currently provided though a state Department of Local Affairs funded
grant.
APD Sgt. Holmstrom continues to participate as a steering committee member for the Treetop Forensic
Interview and Child Advocacy center for the 5th Judicial District located in Breckenridge. APD utilizes
the resources both at the Riverbridge (Glenwood) and Treetop (Breckenridge) Forensic Interview and
Child Advocacy centers. These centers provide a comfortable and welcoming environment where
specially trained child forensic interviewers assist Avon PD officers/detectives with investigations into
sex assault and or neglect/abuse of children. More importantly, our children victims of sex assault and
their families are provided the necessary wrap around services to begin the healing process.
APD has been a key participant in the Countywide Report Management System upgrade committee.
The new RMS system, On Call Records, was launched and we have been working through several
implementation glitches but in general, the new system is working well. This project has been a three-
year complex upgrade. We are still working through some latent integration and interface issues.
Chief Daly has been very involved with other law enforcement and EMS partners with the introduction
of the Hope Center to Eagle County. This program offers crisis response clinicians who co respond
with Eagle County Community Paramedics and Avon PD officers to the scene and endeavor to
stabilize a mental/behavioral health situation in the home rather than transporting to the emergency
room and/or mental health hospital. The first-year operations statistics demonstrated a reduction in
mental health transports by the Eagle County Paramedic Services by 78%. These patients have been
triaged in their own homes, rather than having been transported to the emergency department and
subsequent transport to a mental health facility. Avon PD as part of our council approved budget
provides $19,500 in funding for this incredibly important mental health resource. In addition, Town
Council approved a further $10,000 for summer counselling for children.
Chief Daly continues his role as board president for the Speak Up Reach Out Suicide Prevention
Coalition. He actively participates in three other mental health committees; the mental health advisory
committee to the Eagle County Board of County Commissioners, the advisory committee of Eagle
Valley Behavioral Health (the vehicle for coordinating and distribution of the Vail Health $60 million
commitment and $100 million fundraising over 10 years to improve behavioral health in Eagle County)
and the Total Health Alliance.
Chief Daly also serves on the board of the county wide 800 MHz radio governance committee,
managing the countywide radio system.
Chief Daly sits on the board of the Eagle County First Responders Fund. This is an organization
dedicated to providing financial assistance to first responders when they are in a time of need.
During the October 27, 2020 Avon Town Council Meeting, Mayor Smith Hymes and Brenda Torres
swore in Officer Shadrach Hines. Mrs. Merling (Wildridge) was presented with the “Volunteer Baker of
the Year” award.
APD hosted our Annual Avon Liquor Licensee meeting on Nov 11. Town Manager Eric Heil, Town
Attorney and Town Clerk Brenda Torres were available for questions. Twenty-two businesses
responded to the invitation. Chief Daly and Agent Lisa Maestas, Colorado Department of Revenue
Liquor and Tobacco Enforcement Division provided updated legal licensee related information.
Chief Daly was recently appointed by Governor Polis and Attorney General Weiser to the board of the
Colorado Police Officers and Standards Training regulatory body for policing in Colorado.
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Crime/Traffic Statistics and Calls for Service Highlights:
2020 has been an unusual year for many reasons for Avon PD. The COVID-19 pandemic has caused its
own unique strains on Avon Police Officers and staff from several fronts. During the lockdown periods, we
responded to an increased level of violent domestic violence calls. Officers had to be incredibly agile in
response to weekly changing of public health orders. To top that, our office remained open as a beacon of
sanctuary to our community, to let them know, that we were there for them, no matter what came at us.
Officers tried to remain well and keep their families well during this unprecedented time. As previously
mentioned, we remained nimble, trying to keep one officer per shift at home on a 15-minute recall.
Avon PD continues to deal with an increased number of calls for service (CFS) in 2020. Calls for service
can be broken down into dispatch-initiated calls (reactive) and self-initiated calls (proactive) to include
directed patrols. As of November 1, 2020, APD officers attended to 3,676 dispatched calls YTD. We
generated 18,915 self-initiated CFS. Additional calls for service generated in Avon but were primarily dealt
with by the dispatch center was 191. The combined Avon PD CFS total was 22,591. The CFS as at Nov 1,
2019 was 15,862. We have experienced an increase of 42% in calls for service over the same period in
2019, predominately from increased directed patrols.
The citizen/resident/ guest generated reactive calls (dispatched calls) are usually 911 calls to the Vail
Dispatch Communications Center or non-emergency calls forwarded to the police station. These calls
include every reported crime category to include motor vehicle collisions, medical calls needing law
response, road rage with a gun, missing child, burglary alarm, theft, shots fired, shoplifting, domestic
violence calls, fights/disturbances, trespass, sexual assault, suicide, dead persons, home invasion/ robbery
calls and bear calls.
The officer proactive (self-initiated) calls include everything from traffic patrol, traffic stops, community
orientated policing activities, officer bike patrols, foot patrols, after hours building security checks, follow up
on a case, officer completing a report, directed (requested) patrol in a neighborhood, vacation watch
request, business checks, bar checks and any in progress crime that an officer may witness (usually a
disturbance or fight).
We believe that our continued success in keeping lower crime rates in Avon is achieved by high visibility
foot/bike/vehicle patrol, high visibility traffic enforcement/stops, passionate community engagement, trust
and legitimacy building with our residents and guests.
Avon PD Calls for Service (CFS) are broken out into the majorities of categories used by the Vail Public
Safety Communications Center (Vail Dispatch).
Nature Code 01/01/19 – 10/31/19 1/1/20-10/31/20
OFFICER NEEDS HELP 0 7
UNKNOWN 911 CALL 201 89
ALARM 168 208
ANIMAL COMPLAINT 158 151
ARMED PARTY WITH WEAPON 3 3
ARREST GENERIC 8 4
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ASSAULT 25 34
ASSIST 1091 967
ATTEMPT TO LOCATE 118 43
ATTEMPT TO SERVE 33 17
BAR CHECK 191 138
BEAR CALL 25 103
BICYCLE ACCIDENT 1 0
BIKE PATROL 247 387
BOMB THREAT 2 0
SHIFT BRIEFING 87 173
BURGLARY 5 1
BUSINESS CHECK 693 588
CHAIN LAW 8 5
CIVIL STANDBY / MATTERS 243 177
CONTACT 609 333
CONSTRUCTION INCIDENT 1 0
COMMUNITY ORIENTED
POLICING
226 202
DAMAGE 34 25
DEATH 1 2
DIRECTED PATROL 2083 9530
DISTURBANCE 109 111
INTOXICATED PARTY 41 35
DOMESTIC DISTURBANCE 58 65
OFFICER DOWN 0 0
DRUGS 14 9
DRUG TASK FORCE 2 2
EVIDENCE PROCESSING 65 40
FIGHT 13 24
FINGERPRINTS 3 1
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FIRE 63 54
FIREWORKS 1 0
FOUND PROPERTY 82 64
FOLLOW UP 1221 1062
FOOT PATROL 1085 908
FOUND 3 1
FRAUD 37 34
PERSON WITH A GUN 3 5
CBI FIREARMS CHECK 1 0
HARASSMENT 73 88
SPRING HIGH WATER FLOW CHECK 0 1
ID CHECK/ DISPUTE 5 1
INTERVIEW 40 16
INVESTIGATIONS 0 0
JUVENILE PROBLEM 30 34
ABDUCTION/KIDNAPPING 3 0
LIQUOR VIOLATION 0 0
SCHOOL LOCK DOWN 0 0
LOST PROPERTY 111 89
MEDICAL 100 89
MENTAL HEALTH HOLD 10 2
MISSING / OVERDUE PARTY 26 2
MOTOR VEHICLE ACCIDENT 323 280
NEGATIVE CONTACT WITH
OFFICER
7 12
NOISE COMPLAINT 109 167
ODOR/SMELL UNKNOWN 0 1
OPEN DOOR / WINDOWS 24 17
ORDINANCE VIOLATION 17 53
PARKING PROBLEM 546 634
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PASS CLOSURE 1 0
PATROL / RADAR 1013 698
CRIME PREVENTION 9 7
PRISONER PROCESSING 24 14
PROWLER 1 3
CLEAR / LIST PERSON OR VEHICLE
14 10
CLEAR PERSON OR VEHICLE 3 3
PUBLIC ORDER VIOLATION 0 46
RECOVERED STOLEN PROPERTY /
VEHICLE
2 0
REDDI REPORT 95 49
RELAY 169 139
RESTRAINING ORDER VIOLATION 24 23
ROAD DEBRIS 74 69
ROBBERY 1 0
REPORTS 1123 1542
RUNAWAY 1 3
SECURITY CHECKS 91 96
REGISTERED SEX OFFENDER 41 16
SHOOTING OR SHOTS FIRED 2 7
SKATE / ROLLERBLADE / BIKE
COMPLAINTS
0 1
MUD / ROCK / SNOW SLIDE 1 0
SPECIAL ASSIGNMENT / DUTY /
PATROL
53 57
SUICIDAL PARTY 57 47
SUSPICIOUS OCCURENCE 494 466
TRAFFIC STOP 1630 1571
TESTING 4 3
THEFT 159 121
TOWED VEHICLE 19 25
12 | Page
TRAINING 26 96
TRAFFIC COMPLAINT 184 185
TRANSPORT 1 1
TRAVELERS AID 8 8
TRAFFIC CONTROL 26 18
TRESPASSING 59 47
UNKNOWN NATURE 30 25
CRIMINAL INJURY TO PROPERTY 26 50
ABANDONED VEHICLE 18 20
VIN CHECK 20 21
WALKTHROUGH 1 2
WELFARE CHECK 71 60
Avon Police Department 2011-2020 Activity Statistics
January 1-September 30, 2020*
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020*
Total Crimes Reported 908 613 667 912 937 740 798 827 668 395
Group A Crimes 440 372 313 388 381 320 313 359 201 211
Group B Crimes 468 241 354 524 556 420 487 468 426 184
Clearance Rate .48 .59 .44 .40 .50 .49 .43 .51 .48 .42
Total Reports 1111 1015 925 912 972 840 901 855 703 482
Calls for Service 16905 16213 13829 16909 16302 16039 22890 20632 20213 19657
Traffic Accidents 161 142 174 148 148 159 159 154 155 98
Traffic Accidents ETOH/Drug 8 7 10 12 8 9 7 7 12 4
Total Arrests 384 450 435 501 509 379 392 392 345 210
Adult Arrests 363 419 413 478 485 358 365 354 318 193
Juvenile Arrests 21 31 21 23 24 21 27 38 27 17
Felony Arrests 71 88 54 50 66 49 53 71 45 25
Sexual Offenses 12 12 4 10 9 7 11 14 7 8
Robbery 0 0 0 2 1 0 2 0 0 2
Burglary 24 9 11 12 10 13 7 13 1 2
Larceny 160 87 129 159 154 133 109 113 83 53
Motor Vehicle Theft 4 1 4 6 6 9 7 5 10 2
Assault 41 37 36 45 53 47 43 67 47 51
Arson 2 1 1 3 1 0 0 0 0 0
Forgery/Counterfeiting 5 5 4 9 6 8 3 5 4 0
Fraud 17 28 32 27 27 21 27 20 17 9
Vandalism 64 51 72 69 76 64 63 65 36 56
Weapon Offense 3 4 0 6 4 2 4 6 4 2
Narcotics 101 135 15 36 29 15 34 41 26 14
DUI 118 89 105 150 156 100 133 108 97 46
Liquor Laws 25 23 23 16 20 13 14 15 24 10
Disorderly Conduct 30 33 24 19 27 14 20 27 21 19
Domestic Violence 41 38 55 37 30 39 33 43 41 25
Traffic Stops 4691 4299 3283 4302 3470 2328 2281 1985 1949 1290
Total Traffic Warnings 3101 2523 2371 3275 2599 1706 1620 1561 1508 975
Written Traffic Warnings 1170 1463 1378 1423 1013
Traffic Summons 1192 961 701 820 615 545 508 309 302 226
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Speeding
Avon
Wildridge
WBC BL
EBC BL
Swift
I 70
Metcalf
Nottingham
379
31
2
46
7
6
265
3
17
275
16
3
36
6
13
191
1
7
118
5
2
9
6
2
85
3
4
169
14
4
22
5
2
103
7
7
182
7
13
24
14
2
91
18
7
244
14
7
11
17
8
169
2
2
283
15
6
11
15
4
223
1
5
112
5
1
29
8
2
41
1
17
118
0
3
14
10
8
67
1
11
77
1
2
22
1
0
39
1
11
Safety Belt 410 407 365 316 143 115 46 48 35 51
Child Safety Seats 3 7 1 5 0 0 2 3 2 5
Criminal Summons
Odor Complaints 0 0 0 0 0 0 0 0 0 0
Animal Control Warnings 19 12 10 28 58 151 106 119 152 49
Animal Control Summonses 6 7 11 3 6 13 3 7 12 1
Wildlife Protection Ordinance (CFS) 11 40 3 29 5 37 6 9 19 12
Wildlife Protection Ordinance
Summonses
0 2 0 1 5 0 0 0 0 0
Bear Calls 35 131 18 60 26 64 37 49 26 68
Smoking Violation Summonses 0 0 0 0 0 0 0 0 0 0
Smoking Violation Warnings 0 0 0 0 0 0 0 0 0 0
January 1 – September 30, 2020
Group A crimes include: Homicide, Kidnapping/Abduction, Robbery, Assault, Arson, Extortion, Burglary, Larceny/Theft, Motor Vehicle Theft,
Counterfeiting, Fraud, Embezzlement, Stolen Property, Vandalism, Drug/Narcotic Offenses, Sex Offenses, Pornography/Obscene, Gambling
Offense, Prostitution, Bribery and Weapon Violations.
Group B crimes include: Bad Checks, Curfew/Loitering, Disorderly Conduct, DUI, Family Offenses, Liquor Law Violations, Peeping Tom,
Runaway and Trespass.
2003 Traffic Stops January 1-December 28, 2003
Traffic Stops
As at October 31, 2020, APD conducted 1,570 traffic stops/contacts YTD. On average APD officers’ issue
approximately 75% educational/desired behavioral change warnings versus 25% citations/summonses
from traffic safety enforcement stops. Regarding our traffic stops, only 25.47% of those traffic stops were
with persons of Hispanic/Latino ethnicity as compared to a 49% Latino population demographic.
We concentrate our traffic safety enforcement activity in those areas with statistically higher levels of traffic
accidents to include Avon Road, Nottingham Road, Interstate 70 and Post Boulevard. We also enforce
traffic safety in our neighborhoods, particularly when we receive citizens’ complaints/concerns on speeding,
stop sign violations or school bus stop sign violations. In the last few months, we have concentrated traffic
enforcement activity in Wildridge, specifically Wildridge Road, Old Trail Road, O’ Neal Park area, Bear Trap
Road and June Creek Trail based on citizen traffic complaints and concerns.
As an example of highly travelled roads in Avon, for the period 8/12/2019 to 10/14/2019, our traffic calming
radar trailer (then located at the 200 Block of Nottingham Road) detected 249,380 vehicles travelling
eastbound on Nottingham Road.
14 | Page
Ethnic Breakdown of 2019 Traffic Stop Contacts
The 2019 ethnic breakdown of our traffic stops to include educational warnings and tickets is as follows:
25.47% of our traffic stops were with persons of Hispanic ethnicity; 18.10% Hispanic males and
7.37% Hispanic females. This compares with 49% of our census population who report Hispanic
heritage.
46.03% of our traffic stops were with Caucasian males
22.01% of our traffic stops were with Caucasian females
2.29% were with African American males
.61% was with African American females
Avon Police Department Response Times:
The Avon Police Department, as part of our annual performance matrix, measures response times for calls
for service. These times are documented and calculated through the Vail Public Safety Communications
Center. Calls for service are broken into four priorities, which are:
Priority 1 & Priority 2: Life or property in immediate threat or just occurred. Units respond immediately,
lights and sirens.
Priority 3: Normal everyday calls for service, needs to be handled in a timely manner.
Priority 4: Non-emergent calls that can be held for a brief period if necessary.
The 2019 Annual Benchmark Cities Survey (an annual survey complied by Overland Park Police
Department, KS. of 30 cities to include Boulder and Fort Collins) indicated that the average response time
for Priority 1/2 emergent responses was 5:40 minutes for the thirty (30) agencies surveyed. Our 2020 year
to date average Priority 1/2 response time is between 3:52 to 4:17.
2018
Priority 1 - 00:00:00
Priority 2 - 00:03:07
Priority 3 - 00:14:16
Priority 4 - 00:08:46
2019
Priority 1 - 00:00:00
Priority 2 - 00:03:50
Priority 3 - 00:15:28
Priority 4 - 00:11:51
2020 Jan 1 - Oct 31
Priority 1 - 00:03:52
Priority 2 - 00:04:17
Priority 3 - 00:15:15
Priority 4 - 00:11:10
15 | Page
2020 Latino Police Academy
2020 Halloween Bag Delievery to AES
16 | Page
###
2020 Citizens Police Academy
REGULAR MEETING MINUTES
ECRTA BOARD MEETING
October 28, 2020
Held virtually via Google Meet
Authority Members Present
Avon Amy Phillips
Beaver Creek Jennifer Brown
Eagle County Jeanne McQueeney
Gypsum Jeremy Rietmann
Red Cliff Dana Veljacic
Vail Brian Stockmar
Authority Members Absent
Eagle Scott Turnipseed
Minturn John Widerman
Guests
Sarah Smith-Hymes - Town of Avon
Paul Gorbold - Beaver Creek
Kimberly Schlaepfer - Climate Action Collaborative
Ms. Brown called the meeting to order at 12:04 p.m.
1.Roll Call
All members were present at the beginning of the meeting, with the exception of Scott
Turnipseed, John Widerman, and Dana Veljacic.
2.Introduction of New Members
Jennifer Brown stated that no new members were present at the meeting.
3.Additions to the Agenda
None
4.Approval of August 12, 2020 Minutes
Mr. Reitmann moved to approve the minutes with two modifications to outline the virtual
meeting and to update the meeting minutes date. Ms. Phillips seconded the motion and it carried
unanimously.
ECRTA Meeting Minutes, October 28, 2020 DRAFT
5. Public Comments
None
6. Discussion and Action Items
Ridership and COVID-19 Update (Information):
Dana Veljacic joined the meeting at the beginning of this agenda item.
Tanya Allen overviewed the operational changes since the August board meeting, specifically
highlighting the return of fares. She stated that there was a negligible impact to ridership with the
return to fares further highlighting the trips as necessary. She stated that ridership is
approximately 60% of typical ridership levels. Ms. Allen discussed the social distancing
requirements of 6 foot separation on both of the Valley and Highway 6 routes. She discussed the
ability to accommodate the majority of the time, but discussed the impacts of ridership loads
during peak times.
Ms. Brown asked about the State’s timeline for transit loading guidelines. Ms. Allen said it is
coming, but a specific timeline wasn’t offered. She did state that many transit directors discussed
the inability for transit to change on a dime as it involves hiring, publishing schedules, utilizing
and maintaining vehicles.
Winter Service Schedule and Budget (Information):
Ms. Allen overviewed the winter service schedule and the budget implications. She discussed the
likelihood of reduced revenues from decreased taxes which translated into the need to reduce
transit service.
Ms. Allen stated that the core service is proposed to be reduced, so that additional shadow service
can be provided to accommodate overcrowding during peak times and better comply with social
distancing guidance.
Mr. Rietmann asked about the capacity within the reserve fund to deficit spend on service this
winter and in future service seasons. Ms. Allen stated that the beginning of 2021 the reserve
would be approximately $5 million. With current projections this coming year will use slightly
more that $1 million of reserves, but largely for capital purchases as opposed to operational
needs.
Ms. Brown thanked the staff for being nimble during these difficult times and responding to a
variety of changes.
ECRTA Retreat Planning (Discussion):
Ms. Allen discussed the County-wide discussions that deal with transportation, including Eagle
County comprehensive plan, regional transportation authority, and rail corridor discussions
among others. Ms. Allen thought a retreat would be helpful to guide staff in these discussions.
Ms. Brown stated that it would be helpful to look to the otherside of the pandemic to help ECO
Transit position itself for the future. This would assist ECO Transit and Board members with a 1,
3, and 5-year plan. Ms. Brown suggested using the February meeting as a board retreat.
ECRTA Meeting Minutes, October 28, 2020
DRAFT
Mr. Rietmann supported the idea and the February date. Mr. Stockmar also supported the idea
and recommended a few other dates to ensure participation. Ms. Phillips supported the idea.
Mr. Stockmar suggested sending a poll to give people a chance to reflect and provide ideas. Mr.
Rietmann recommended looking at what is the need and role of transit in the future. Ms.
Smith-Hymes recommended RTA discussion so that there aren’t parallel conversations, but that
all interested parties are involved. Ms. Allen responded that the RTA discussion needs to be
integrated into ECO’s discussion as they will be an integral part of the outcome of that
conversation.
Ms. McQueeney stated the Board Retreat is critical so that all board members can better respond
and represent ECO Transit’s position in other working groups and ad hoc committees in real time.
She supported a facilitated discussion to help move the conversations forward.
Ms. Brown stated it is necessary for the ECRTA Board members and staff to participate in these
regional conversations. Mr. Rietmann volunteered to help with the retreat planning, but was
willing to block out a February 10th half day meeting. Mr. Stockmar stated he wanted to ensure
that the meeting would deal with the COVID impacts on transit as he doesn’t foresee that the
impacts of a pandemic to be completely addressed by February, but anticipated longer term
impacts.
ECO Trails Budget and Funding Plan (Action):
Kevin Sharkey presented an update on the Eagle Valley Trail construction and proposed funding
strategies. Mr. Sharkey highlighted the missing segments and the anticipated costs. He stated that
the County Commissioners were supportive of a focused strategy to help fund and complete the 4
main missing segments in the following order: EagleVail to Dowd Junction, Dowd Junction to
Minturn, Duck Pond to Dotsero, and Horn Ranch to Edwards.
Mr. Rietmann stated that Gypsum is supportive of the plan. He questioned in some of the rural
areas would utilizing crusher fines as a less expensive option and allow for quicker completion
over paving the entire stretch. Mr. Sharkey discussed the Horn Ranch to Edwards section as an
example of the need for many retaining walls and the benefits of paving to help support the larger
investments needed in many of these stretches.
Ms. McQueeney stated that if additional fundraising can occur, the Eagle Valley Trail can be
completed in the next 5 years which will allow bike riding to occur from Breckenridge to Aspen
on a paved path, which is an immense benefit to our community. Ms. Brown stated that the
ECRTA Board can help bring awareness and potentially fund raising to this effort.
Mr. Sharkey overviewed the 2015-2020 approved and amended budget as well as the 2021
proposed budget. He discussed the large financial impacts and a request for assistance from the
Eagle County Capital Improvements Funds to help complete large segments of the trails. He
requested a formal recommendation from the ECRTA Board to the Eagle County Board of
County Commissioners for formal adoption.
Mr. Stockmar requested some background on the Vail Trail wash out. Mr. Sharkey stated it was
in Dowd Junction between the bridge over the Eagle River and West Vail. Ms. Brown requested
ECRTA Meeting Minutes, October 28, 2020
DRAFT
additional information on fundraising. Mr. Sharkey stated that it wasn’t defined, but would be at
the next Trails Committee meeting. Ms. McQueeney stated that this would not be a ballot
question, but more raising awareness and targeted marketing efforts. Ms. Brown requested that
the plan be presented back to the ECRTA Board once finalized to help spread the word.
Mr. Stockmar recommended that the Board of County Commissioners approve the ECO Trails
proposed 2021 Budget. Mr. Rietmann seconded the motion and it passed unanimously.
CAC Commuter Survey (Information):
Kimberly Schlaepfer presented the results of the CAC Commuter survey. She highlighted the
purpose to better understand the baseline commuter patterns and help inform opportunities to
impact behavior change. From a transportation standpoint, Ms. Schlaepfer presented some of the
key takeaways such as lack of stop convenience and travel time as limiting factors to transit use.
Ms. Schlaepfer presented the intown Vail transportation results that really highlighted the limited
use of single-occupancy vehicles.
Mr. Stockmar appreciated the consistency in the presentation. He also asked about the
coordination of routes between local (Vail Transit) and regional (ECO Transit) routes. Ms. Allen
stated that there is some coordination, but better coordination could occur. ECO Trnasit’s Transit
Hub is intended to better aggregate information and options that can lead to better coordination
down the road. Ms. Allen stated that this is helpful information especially prior to the Board
Retreat. She stated that ECO Transit service has grown organically over the years, but not always
in lock step with the community growth surrounding.
Ms. Brown noted the added complexity of COVID, social distancing, and combining households
with previously pursued opportunities to lower GHG emissions of carpools and transit use.
Ms. Rietmann asked about the statistically valid comment given that it was a self-selection
survey. Ms. Schlaepfer stated that the number of responses allowed for statistically valid results.
7. Information and Staff Updates
Q&A - Director and Staff Updates:
Mr. Stockmar asked about the morale of the staff and drivers during COVID and heading into this
winter’s service. Jeff Wetzel stated it was a great question and something that ECO has taken
seriously throughout the pandemic. Mr. Wetzel stated that supervisors are regularly checking in
with drivers and that during the summer service larger breaks were provided to allow for drivers
to get out of the buses. He highlighted that most all staff members didn’t have a work break
during COVID and have had to be flexible in dealing with new protocols and he believes that
staff has dealt with this better than expected. Mr. Wetzel highlighted some of the support ECO
Transit and Eagle County have provided staff.
Mr. Stockmar also asked about winter staffing challenges and if there are any visa issues. Mr.
Wetzle stated that ECO Transit hasn’t used visas for staffing, but did highlight many of the
staffing issues especially with out of valley employees which make up roughly 40% of the drivers
during the winter. He highlighted the need for 8 seasonal staff this winter which is roughly half of
traditional winter needs. Ms. Brown echoed many of the difficulties with hiring. Mr. Wetzel
ECRTA Meeting Minutes, October 28, 2020
DRAFT
stated that we are seeing hiring of connections of previous employees from out of the area
applying for positions with ECO Transit which highlights our positive reputation.
Ms. Brown asked about the Transit Hub app deployment. Lance Trujillo stated that he was
grateful that ECO Transit’s staff continued to push forward with many technology projects during
many of 2020’s challenges including fires and the pandemic. He overviewed mobile fares’ best
and final offer process to select between two finalists. He informed the board of
rideecotransit.com to begin to use the real time system to help inform passengers of bus locations
and predictive arrivals. He stated that Transit Hub is up and running and helping coordinate
schedules to assist passengers with transit trip planning.
Ms. Brown asked if shadow buses added to service would be able to be seen in real time? Mr.
Trujillo stated that Google Transit wouldn’t be able to, since it is based on a static schedule, but it
is possible using the Clever Real Time system, but it does require some additional staff input. Ms.
Brown also asked about push notifications to help educate passengers on transit impacts. Mr.
Trujillo stated that we have the capabilities to push notifications through Google Transit which
should present itself in Transit Hub. He also highlighted that the Real Time system can also do
this, but the challenge with both is to get passenger adoption and setting up accounts to allow for
those notifications.
Jared Barnes overviewed the electric buses deployment and testing strategies. Mr. Stockmar
appreciated ECO Transit’s robust testing plan especially given his first hand experience with
electric vehicles. Ms. Brown stated that the board were excited to ride on the buses and
experience them first hand.
Board Member Roundtable:
Mr. Rietmann highlighted the request from ECO Transit for additional information on an
Eagle/Gypsum circulator route.
Mr. Stockmar appreciated the regional collaboration between local and regional routes which can
help improve comfort with transit usage.
The next meeting will be held Wednesday, February 10, 2021, in the Eagle County Room at
the main Eagle County building.
Respectfully Submitted:
Jared Barnes
Planning Manager, Clerk to the ECRTA Advisory Board
ECRTA Meeting Minutes, October 28, 2020
DRAFT
Minutes approved for October 28, 2020 meeting.
Date
Seal
Clerk’s Note: Notice for this meeting was properly posted as required.
ECRTA Meeting Minutes, October 28, 2020
DRAFT