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TC Packet 12-08-2020_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, December 8, 2020 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 5:00 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request an additional one (1) minute, which may be approved by a majority of Council. 5. BUSINESS ITEMS PART I. 5.0 COVID-19 Update (Will Cook, Vail Health President and CEO) (15 Minutes) 5:15 5.1. Public Hearing for the Adoption of the 2020 Final Revised Budgets, 2021 Operating Budget, 2021 Capital Projects Fund Budget & Long-Range Capital Program and Tax Levies (Finance Director Scott Wright) (30 Minutes) 5:30 o Resolution 20-29, Amending the 2020 Town of Avon Operating Funds Budgets o Resolution 20-30, Amending the 2020 Town of Avon Capital Projects Fund Budget o Resolution 20-31, Adopting the 2021 Town of Avon Operating Funds Budget o Resolution 20-32, Adopting the Town of Avon Long-Range Capital Program and Simultaneously Adopt the 2021 Capital Projects Fund Budget o Resolution 20-33, Levying General Property Taxes for the Avon General Improvement District No. 1 for the 2021 Budget Year o Resolution 20-34, Levying General Property Taxes for the Town of Avon for the 2021 Budget Year 5.2. Approval of 2020 Audit Engagement Letter with McMahan and Associates, L.L.C., Certified Public Accountants (Finance Director Scott Wright) (5 Minutes) 6:00 RECESS to allow Avon Town Council to Convene as the Avon Urban Renewal Authority Board See attached Avon Urban Renewal Authority Agenda (10 Minutes) 6:05 RECONVENE the Avon Town Council Meeting 5.3. Resolution 20-35, Approving updated Community Development Fee Schedule (Planning Director Matt Pielsticker) (15 Minutes) 6:15 6. MINUTES 6.1. Approval of November 17, 2020 Regular Council Meeting Minutes (Town Clerk Brenda Torres) (5 Minutes) 6:30 6.2. Approval of November 24, 2020 Special Council Meeting Minutes (Assistant to the Town Manager Ineke de Jong) (5 Minutes) 6:35 6.3. Approval of November 25, 2020 Special Council Meeting Minutes (Deputy Town Clerk Kendall Moore) (5 Minutes) 6:40 _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 7. OUTGOING COUNCIL 7.1. Proclamations in Appreciation of Service (Mayor Smith Hymes) (10 minutes) 6:45 7.2. Outgoing Council Comments (10 MINUTES) 6:55 8. BUSINESS ITEMS PART II. 8.1. New Council Swearing In and Election of Officers (35 minutes) 7:05 A. Reading the Names of Newly Elected Council Members (Deputy Town Clerk Kendall Moore) B. Swearing In and Seating of New Council members (Judge Buck Allen) C. Election of Mayor and Mayor Pro Tem 1. Roll Call of New Council 2. Nominate and Elect a Temporary Chairperson 3. Nominate and Elect Mayor a. Nominations b. Statements by Nominees c. Ballot Voting d. Reading of Ballots 4. Nominate and Elect Mayor Pro Tem a. Nominations b. Statements by Nominees c. Ballot Voting d. Reading of Ballots 8.2 Appeal of Building Official’s November 6, 2020 decision to not issue new fireplace permit in a multi- family dwelling unit located at 371 Nottingham Road, in accordance with Avon Municipal Code Section 15.16.060 – Section 902.2, Regulations for fireplaces (Planning Director Matt Pielsticker) (council acting as the board of appeals under the building code) (45 minutes) 7:40 8.3 Update on Colorado General Assembly Relief Bills (Town Attorney Paul Wisor) (10 Minutes) 8:25 8.4 Town Manager Report (Town Manager Eric Heil) (10 Minutes) 8:35 9. WRITTEN REPORTS 9.1. December 1st Planning and Zoning Commission Meeting Abstract (Planner David McWilliams) 9.2. 2020 Capital Improvements Update (Town Engineer Justin Hildreth) 9.3. Transit Winter Operations Update (Mobility Director Eva Wilson) 10. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 8:45 11. ADJOURN 9:00 Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 1 AVON URBAN RENEWAL AUTHORITY MEETING AGENDA TUESDAY, DECEMBER 8, 2020 !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AVON URBAN RENEWAL AUTHORITY MEETING IS SCHEDULED TO BEGIN AT APPX 5:50 PM. THIS START TIME IS APPROXIMATE. 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT 4. BUSINESS ITEMS 4.1. PUBLIC HEARING FOR THE ADOPTION OF THE 2021 PROPOSED AND 2020 FINAL REVISED AVON URBAN RENEWAL AUTHORITY ANNUAL BUDGETS (TREASURER SCOTT WRIGHT) (5 MINUTES) 5:50 o RESOLUTION 20-05 AMENDING THE 2020 AVON URBAN RENEWAL AUTHORITY BUDGET o RESOLUTION 20-06 SUMMARIZING EXPENDITURES AND REVENUES AND ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITY FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2021 AND ENDING ON THE LAST DAY OF DECEMBER 2021 4.2. APPROVAL OF MAY 26, 2020 URA MEETING MINUTES (AUTHORITY CLERK BRENDA TORRES) (5 Minutes) 6:00 5. ADJOURN *Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item, and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. TOWN COUNCIL REPORT To: Honorable Mayor Sarah Smith Hymes and Avon Town Council From: Scott Wright, Asst. Town Manager / Finance Director Date: December 8, 2020 Re: Budget Resolutions Action Before Council Adoption of the final revised 2020 operating funds and capital projects fund budgets, adoption of the proposed 2021 operating funds and capital projects fund budgets and long-range capital improvements program, and property tax levies for the Avon General Improvement District No.1.and for Town of Avon general operation purposes. Proposed Motion “I move to approve Resolutions 20-29 through 20-34 as listed on the Town Council meeting agenda for December 8, 2020 adopting the final revised 2020 operating funds and capital projects fund budgets, adopting the proposed 2021 operating funds and capital projects fund budgets and long-range capital improvements program, and levying property taxes for the Avon General Improvement District No.1 and for Town of Avon general operation purposes." Summary 2020 Final Revised Budgets Resolutions No. 20-29 and 20-30 presenting the Town’s final revised operating budgets and capital project fund budgets for 2020 are hereby submitted for adoption by the Avon Town Council. Changes to the 2020 final revised budgets since the budget retreat held on October 30 are as follows: • Regional Trail Repairs (Parks) - $5,000; • Financial Support (COVID19 Business Relief) - $150,000 • CARES Act Grant Revenues - $150,000 2021 Proposed Budgets Resolutions No. 20-31 and 20-32 presenting the Town’s proposed operating budgets and capital project fund budgets and long-range capital improvements program for 2021 are hereby submitted for adoption by the Avon Town Council. The Town Manager and staff presented the proposed budgets at a Council budget retreat held on October 30. Changes to the 2020 final revised budgets since the budget retreat held on October 30 are as follows: General Fund • Decreased 2021 projected sales tax revenues by $80,520 based on further analysis of the restaurant sector and projected COVID19 impacts; • Decreased Avon Recreation Center admission revenues by $253,508 based on further analysis of 2020 revenues and projected COVID19 impacts; • Added Police in-car cameras - $33,792; • Added El Puente Marketing - $24,000; • Reduced operating transfer subsidy to Fleet Maintenance Fund - $125,000 Equipment Replacement • Deleted Capital Lease Proceeds - $425,000 • Added operating transfers-in from Capital Project Fund - $425,000 Fleet Maintenance Fund • Reduced operating transfer subsidy from General Fund - $125,000 • Added operating transfers-in from Capital Project Fund for 2020 COP debt service - $193,640 Capital Projects Fund • Added West Avon Preserve Trail Improvements - $57,000 • Added operating transfers-in from Community Enhancement Fund - $28,500 • Added Police Firearms Simulator - $32,000 ($10,000 funding from Eagle Co. Sheriff) • Added operating transfers-out to Equipment Replacement fund for purchase of street sweeper and loader - $425,000 • Added operating transfers-out to Fleet Maintenance Fund for 2020 COP debt service - $193,640 2020 Property Tax Mill Levies Resolutions No. 20-33 and 20-34 levying property taxes for the Avon General Improvement District No. 1 and for Town of Avon general operating purposes are hereby submitted for adoption. The property tax mill rates will be levied as follows: • General operating purposes - 8.956 mills, no change from the previous year; • Avon General Improvement District No. 1 – 15.186 mills, no change from the previous year. According to State Statute, because the Town levies a property tax, the budget must be adopted by December 15, and filed with the Division of Local Governments no later than January 31. This budget meets this and all other legal requirements for submission. Public Hearings. As required by Town Charter, public hearings have previously been held regarding the proposed 2021 budget on November 17, 2020. On December 8, 2020 a public hearing will be held for members of the public to comment on the proposed 2021 budget, as well as the final supplemental amendment to the 2020 budget. Recommendation: Staff recommends that Council adopt the resolutions discussed above as presented. Exhibits and Attachments: Attachment A - Resolution No. 20-29 Attachment B - Resolution No. 20-30 Attachment C - Resolution No. 20-31 Attachment D - Resolution No. 20-32 Attachment E - Resolution No. 20-33 Attachment F - Resolution No. 20-34 Attachment G - Financial Overview, Total All Funds Attachment H - Copy of 2021 Draft Budget Resolution No. 20-29 December 8, 2020 Page 1 of 3 TOWN OF AVON, COLORADO RESOLUTION NO. 20-29 A RESOLUTION TO AMEND THE 2020 TOWN OF AVON OPERATING BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2020 OPERATING BUDGETS FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2020 AND ENDING ON THE LAST DAY OF DECEMBER, 2020 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2020 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2020; and WHEREAS, the Town Council finds it necessary to amend the 2020 budget to more accurately reflect the revenues and expenditures for 2020; and WHEREAS, upon due and proper notice, published or posted in accordance with the law, the proposed supplemental amendment to the 2020 budget was open for inspection by the public at a designated place, a public hearing was held on December 8, 2020 and interested taxpayers were given the opportunity to file or register any objections to the proposed budget amendment; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2020: Original or Previously Amended 2020 Budget Current Proposed Amended 2020 Budget General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 8,210,222 15,622,607 17,416,108 $ 8,198,535 17,696,435 17,487,660 Ending Fund Balance $ 6,416,721 $ 8,407,310 ATTACHMENT A Resolution No. 20-29 December 8, 2020 Page 2 of 3 Original or Previously Amended 2020 Budget Current Proposed Amended 2020 Budget Community Enhancement Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 163,009 80,000 0 $ 166,081 80,000 0 Ending Fund Balance $ 243,009 $ 246,081 Water Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 249,911 360,000 126,488 $ 525,747 200,000 125,540 Ending Fund Balance $ 483,423 $ 600,207 Community Housing Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 832,594 314,478 660,000 $ 832,594 1,814,179 660,000 Ending Fund Balance $ 487,072 $ 1,986,773 Exterior Energy Offset Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 76,552 5,000 0 $ 65,044 59,760 12,000 Ending Fund Balance $ 81,552 $ 112,804 Disposable Paper Bag Fee Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 86,227 45,000 30,000 $ 101,227 18,054 30,000 Ending Fund Balance $ 101,227 $ 76,787 Debt Service Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 534,816 1,022,763 1,022,763 $ 533,853 2,984,376 3,494,409 Ending Fund Balance $ 534,816 $ 23,350 ATTACHMENT A Resolution No. 20-29 December 8, 2020 Page 3 of 3 Mobility Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Original or Previously Amended 2020 Budget $ 618,905 3,557,207 3,981,766 Current Proposed Amended 2020 Budget $ 485,286 1,971,196 1,959,867 Ending Fund Balance $ 194,346 $ 496,615 Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 23,663 1,922,495 1,905,281 $ 54,791 4,183,855 4,053,740 Ending Fund Balance $ 40,877 $ 184,906 Equipment Replacement Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 3,214,496 746,437 944,191 $ 3,277,689 63,615 310,587 Ending Fund Balance $ 3,016,742 $ 3,030,717 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 8th day of December, 2020. AVON TOWN COUNCIL By:______________________________ Attest:________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT A Resolution No. 20-30 December 8, 2020 Page 1 of 2 TOWN OF AVON, COLORADO RESOLUTION NO. 20-30 SERIES OF 2020 A RESOLUTION TO AMEND THE 2020 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND AMENDING THE 2020 CAPITAL PROJECTS FUND BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2020 AND ENDING ON THE LAST DAY OF DECEMBER 2020 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2020 Capital Projects Fund budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2020; and WHEREAS, the Town Council finds it necessary to amend the 2020 Capital Projects Fund budget to more accurately reflect the revenues and expenditures for 2020; and WHEREAS, upon due and proper notice, published or posted in accordance with the law, the proposed supplemental amendment to the 2020 budget was open for inspection by the public at a designated place, a public hearing was held on December 8, 2020 and interested taxpayers were given the opportunity to file or register any objections to the proposed budget amendment; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the Capital Projects Fund are revised as follows for 2020: ATTACHMENT B Resolution No. 20-30 December 8, 2020 Page 2 of 2 Original or Previously Amended 2020 Budget Current Proposed Amended 2020 Budget Capital Projects Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 8,722,351 3,526,000 6,325,089 $ 8,722,351 3,845,000 5,344,968 Ending Fund Balance $ 5,923,262 $ 7,222,383 Section 2. That the Capital Projects Fund budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the capital program budget of the Town of Avon for the year stated above. Section 3. That the Capital Projects Fund budget as hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 8th day of December 2020 AVON TOWN COUNCIL B y:______________________________ Attest:________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT B Resolution No. 20-31 December 8, 2020 Page 1 of 2 TOWN OF AVON, COLORADO RESOLUTION NO. 20-31 SERIES OF 2020 A RESOLUTION TO ADOPT THE 2021 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2021 AND ENDING ON THE LAST DAY OF DECEMBER, 2021 WHEREAS, the Town Council of the Town of Avon has appointed the town Manager to prepare and submit a proposed budget to said governing body for its consideration; and WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place. Public hearings were held on November 17 and December 8, 2020, and interested taxpayers were given the opportunity to file or register any comment to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the Operating Funds of the Town of Avon are presented as follows for 2021: 2021 Proposed Budget General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 8,407,310 16,857,754 17,814,663 Ending Fund Balance $ 7,450,401 Community Enhancement Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 246,081 80,000 178,500 Ending Fund Balance $ 147,581 ATTACHMENT C Resolution No. 20-31 December 8, 2020 Page 2 of 2 Water Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses 2021 Proposed Budget $ 600,207 200,000 128,358 Ending Fund Balance $ 671,849 Affordable Housing Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 1,986,773 61,736 900,000 Ending Fund Balance $ 1,148,509 Exterior Energy Offset Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 112,804 5,000 13,000 Ending Fund Balance $ 104,804 Disposable Paper Bag Fee Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 86,227 45,000 30,000 Ending Fund Balance $ 101,227 Debt Service Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 23,820 967,385 963,855 Ending Fund Balance $ 27,350 Mobility Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 496,615 4,468,750 4,563,520 Ending Fund Balance $ 401,845 ATTACHMENT C Resolution No. 20-31 December 8, 2020 Page 3 of 2 2021 Proposed Budget Fleet Maintenance Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 184,906 1,857,002 1,776,934 Ending Fund Balance $ 264,974 Equipment Replacement Internal Service Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 3,030,717 1,210,789 1,062,233 Ending Fund Balance $ 3,179,273 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayo r and made part of the public record of the Town. ADOPTED this 8th day of December 2020. AVON TOWN COUNCIL B y:______________________________ Attest:________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT C Resolution No. 20-32 December 8, 2020 Page 1 of 2 TOWN OF AVON, COLORADO RESOLUTION NO. 20-32 SERIES OF 2020 A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2021 CAPITAL PROJECTS FUND BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2021 AND ENDING ON THE LAST DAY OF DECEMBER 2021 WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager to prepare and submit a long-range capital program to said governing body for its consideration; and WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager to prepare and submit a proposed Capital Projects Fund budget to said governing body for its consideration; and WHEREAS, upon due and proper notice, published and posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place. Public hearings were held on November 17 and December 8, 2020, and interested taxpayers were given the opportunity to file or register any comment to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the Capital Projects Fund budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That long-range capital program as submitted to the Town Council is hereby accepted as an official Town document and planning tool, and that the information contained therein may be revised or extended each year with regard to capital improvements. Section 2. That estimated revenues and expenditures for the Capital Projects Fund are as follows for 2021: ATTACHMENT D Resolution No. 20-32 December 8, 2020 Page 2 of 2 2021 Proposed Budget Capital Projects Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 7,222,383 3,398,500 7,591,998 Ending Fund Balance $ 3,028,885 Section 3. That the budget, as submitted, and hereinabove summarized by fund, hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year stated above. Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 8th day of December 2020. AVON TOWN COUNCIL B y:______________________________ Attest:________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT D Resolution No. 20-33 December 8, 2020 Page 1 of 2 TOWN OF AVON RESOLUTION NO. 20-33 SERIES OF 2020 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE YEAR 2020, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2021 BUDGET YEAR WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed on second reading Ordinance No. 07-07 declaring the Town of Avon General Improvement District No. 1 (District) organized and submitted to the electors of the District the question of imposing an ad valorem tax to pay the annual expenses of the District; and WHEREAS, on November 6, 2007, an election was held under the requirements and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR, and a majority of the votes cast on the question were in favor of incurring such levy as provided in such question; and WHEREAS, the Town Council is authorized to act as the ex-officio Board of Directors of the District and is authorized to proceed with the necessary action to levy the ad valorem taxes so authorized; and WHEREAS, the authority to levy ad valorem taxes as conferred by the results of the election, is deemed and considered a continuing authority to levy the ad valorem taxes so authorized; and WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 8, 2020; and WHEREAS, the estimated cost of providing transportation and recreation services to and within the District is $41,976; and WHEREAS, the 2020 net total assessed valuation for the property included in the District as certified by the County Assessor is $2,764,110. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: ATTACHMENT E Resolution No. 20-33 December 8, 2020 Page 2 of 2 Section 1. That for the purpose of providing transportation and recreation services to and within the District during the 2021 budget year there is levied a tax of 15.186 mills upon each dollar of the net total assessed valuation of all taxable property within the District for the year 2020. Section 2. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon Local Improvement District No. 1 as hereinabove determined and set. ADOPTED this 8th day of December 2020. AVON TOWN COUNCIL By:______________________________ Attest:________________________ Sarah Smith Hymes Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT E Resolution No. 20-34 December 8, 2020 Page 1 of 1 TOWN OF AVON RESOLUTION 20-34 SERIES OF 2020 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2020, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE 2021 BUDGET YEAR WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in accordance with the Local Government Budget Law and Town Charter on December 8, 2020; and WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $2,045,276; and WHEREAS, the 2020 net total assessed valuation for the Town of Avon, as certified by the County Assessor is $228,369,310. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That for the purpose of meeting general operating expenses of the Town of Avon during the 2021 budget year there is levied a tax of 8.956 mills upon each dollar of the net total assessed valuation of all taxable property within the Town of Avon for the year 2020. Section 2. That the Mayor is hereby authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove determined and set. ADOPTED this 8th day of December 2020. AVON TOWN COUNCIL By:______________________________ Attest:________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT F Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 20,698,260$ 18,653,565$ 18,347,468 17,674,978$ Licenses and Permits 752,345 453,100 362,860 305,100 Intergovernmental 1,402,612 2,957,079 2,230,555 3,255,460 Charges for Services 4,398,224 4,496,843 2,856,894 3,597,111 Fines and Forfeitures 51,535 43,500 42,500 46,900 Investment Earnings 549,998 356,983 337,472 200,032 Other Revenue 975,260 731,459 2,245,343 688,379 Total Operating Revenues 28,828,234 27,692,529 26,423,092 25,767,960 Other Sources Sales of Fixed Assets 46,559 35,000 35,000 35,000 Capital Lease Proceeds - - - - Bond and Loan Proceeds - - 8,094,000 - Transfers-In From Other Funds 3,323,043 4,682,352 4,086,831 4,911,659 Total Other Sources 3,369,602 4,717,352 12,215,831 4,946,659 TOTAL REVENUES 32,197,836 32,409,881 38,638,923 30,714,619 EXPENDITURES General Government and Finance 4,981,625 5,294,414 5,796,007 5,849,971 Community Development 522,241 519,751 513,296 544,161 Public Safety 3,984,465 4,320,911 4,148,094 4,188,557 Public Works, Engineering and Utilities 4,397,725 4,950,558 4,442,627 4,916,403 Transportation and Fleet Maintenance 3,455,058 5,590,717 3,465,237 6,105,239 Recreation 1,703,007 1,880,856 1,589,407 1,742,160 Total Operating Expenditures 19,044,121 22,557,207 19,954,668 23,346,491 Debt Service 2,266,267 2,250,686 2,298,807 2,031,087 Capital Improvements and Equipment Replacement 4,355,795 5,489,354 4,318,441 6,239,073 Other Uses Payments to Refunded Bond Escrow Agent - - 9,326,543 - Transfers-Out To Other Funds 3,323,043 4,682,352 3,830,115 4,911,659 TOTAL EXPENDITURES 28,989,226 34,979,599 39,728,574 36,528,310 NET SOURCE (USE) OF FUNDS 3,208,610 (2,569,718) (1,089,651) (5,813,691) FUND BALANCES, Beginning of Year 20,341,083 18,937,357 23,549,693 22,460,042 FUND BALANCES, End of Year 23,549,693$ 16,367,639$ 22,460,042$ 16,646,351$ TOTAL - ALL FUNDS TOWN OF AVON Financial Overview ATTACHMENT G Urban Community Affordable General Renewal Enhancement Water Housing Fund Fund Fund Fund Fund REVENUE Taxes 13,525,678$ 1,607,703$ -$ -$ -$ Licenses and Permits 300,100 - - - - Intergovernmental 1,009,480 - - - - Charges for Services 1,059,782 - - 200,000 49,068 Fines and Forfeitures 46,900 - - - - Investment Earnings 150,000 - - - 32 Other Revenue 488,500 - 80,000 - 12,636 Total Operating Revenues 16,580,440 1,607,703 80,000 200,000 61,736 Other Sources Sales of Fixed Assets - - - - - Capital Lease Proceeds - - - - - Bond and Loan Proceeds - - - - - Transfers-In From Other Funds 277,314 - - - - TOTAL REVENUES 16,857,754 1,607,703 80,000 200,000 61,736 EXPENDITURES General Government, HR and Finance 4,851,740$ 49,231 - - 900,000 Community Development 544,161 - - - - Public Safety 4,188,557 - - - - Public Works and Engineering 4,788,045 - - 128,358 - Mobility and Fleet Maintenance - - - - - Recreation 1,742,160 - - - - Total Operating Expenditures 16,114,663 49,231 - 128,358 900,000 Debt Service - 750,018 - - - Capital Expenditures - - - - - Other Uses Payments to Refunded Bond Escrow Agent - - - - - Transfers-Out To Other Funds 1,700,000 700,000 178,500 - - TOTAL EXPENDITURES 17,814,663 1,499,249 178,500 128,358 900,000 NET SOURCE (USE) OF FUNDS (956,909) 108,454 (98,500) 71,642 (838,264) FUND BALANCES, Beginning of Year 8,407,310 71,639 246,081 600,207 1,986,773 FUND BALANCES, End of Year 7,450,401$ 180,093$ 147,581$ 671,849$ 1,148,509$ Special Revenue Funds TOTAL - BY FUND TOWN OF AVON Financial Overview ATTACHMENT G Debt Service Internal Fund Service Exterior Disposable Capital Energy Offset Paper Bag Bond Projects Mobility Fleet Equipment Fund Fee Fund Redemption Fund Fund Maintenance Replacement Total -$ -$ -$ 2,500,000$ 41,597$ -$ -$ 17,674,978$ 5,000 - - - - - - 305,100 - - - - 2,245,980 - - 3,255,460 - - - - 273,930 1,263,542 750,789 3,597,111 - - - - - - - 46,900 - - - 50,000 - - - 200,032 - - - - 107,243 - - 688,379 5,000 - - 2,550,000 2,668,750 1,263,542 750,789 25,767,960 - - - - - - 35,000 35,000 - - - - - - - - - - - - - - - - - - 967,385 848,500 1,800,000 593,460 425,000 4,911,659 5,000 - 967,385 3,398,500 4,468,750 1,857,002 1,210,789 30,714,619 13,000 36,000 - - - - - 5,849,971 - - - - - - - 544,161 - - - - - - - 4,188,557 - - - - - - - 4,916,403 - - - - 4,521,765 1,583,474 - 6,105,239 - - - - - - - 1,742,160 13,000 36,000 - - 4,521,765 1,583,474 - 23,346,491 - - 963,855 81,999 41,755 193,460 - 2,031,087 - - - 5,176,840 - - 1,062,233 6,239,073 - - - - - - - - - - - 2,333,159 - - - 4,911,659 13,000 36,000 963,855 7,591,998 4,563,520 1,776,934 1,062,233 36,528,310 (8,000) (36,000) 3,530 (4,193,498) (94,770) 80,068 148,556 (5,813,691) 112,804 76,787 23,820 7,222,383 496,615 184,906 3,030,717 22,460,042 104,804$ 40,787$ 27,350$ 3,028,885$ 401,845$ 264,974$ 3,179,273$ 16,646,351$ Enterprise Funds TOTAL - BY FUND Special Revenue Funds TOWN OF AVON Financial Overview ATTACHMENT G TOWN OF AVON 2021 BUDGET - DRAFT - ATTACHMENT H TOWN OF AVON 2021 ANNUAL BUDGET BU D G ET M ES S A GE November 13, 2020 Mayor, Town Council and Avon Residents: This Budget Message is submitted in accordance with Chapter XII – Finance and Budget of the Avon Home Rule Charter. The Budget Message highlights significant factors influencing the Avon economy and revenues for 2021, significant changes from the 2020 Budget, changes in the Financial Polices, and the overall financial status of the Avon Town Government. CORONAVIRUS PANDEMIC: First and foremost, 2020 was dominated by the onset of the coronavirus pandemic (“Pandemic”) and implementation of numerous public health orders. The Town of Avon, along with Eagle County and the State of Colorado, declared an emergency due to Pandemic conditions in March of 2020, which Emergency Declaration is still in effect through 2020 and expected to continue through most, if not all, of 2021. The coronavirus pandemic resulted in public health orders to close many businesses in mid-March and then varying levels of business restrictions through the remainder of 2020. The business closures and on-going business disruption resulted in a reduction of sales tax and accommodations tax revenue for the Town of Avon. The Pandemic also increased expenses for the Town of Avon including additional cleaning, changes in operations to implement social distancing, acquisition of personal protective equipment, and direct grants for community relief and business relief. The Pandemic is the most significant influencer of the 2021 Budget such projections of revenues are speculative and directly dependent upon public health orders and visitor confidence to travel to Avon, significant increases in expenditures are planned for Town operations to comply with public health orders and to provide a safe work environment, and the budgeted expenditures exceed projected revenues in order to maintain a consistent level of municipal services in 2021. LEVEL OF SERVICE: Council places a high priority on maintaining the existing level of municipal services in 2021 for the purpose of community stability and support of the local economy. All levels of service and staffing to support those levels of service remain the same as 2020 except as described in this Budget Message. Transit: Avon is budgeting for substantial increases for Transit in order to provide a comparable level of Skier Bus Service as last year with the severe limitations on capacity established by Colorado Public Health and Environment and Colorado Department of Transportations. Recently enacted public transit mandates by the State of Colorado limit capacity to 50% of existing seats, which reduces our full seated and standing room capacity of each bus by 75%. Avon has purchased two additional busses and is planning to roughly quadruple the number of busses we are operating during peak morning and afternoon periods to connect to the Beaver Creek Ski ATTACHMENT H Resort. The Skier Bus Transit operation is an essential link in the winter economy for the lodging, restaurant and retail businesses in Avon. Changes for 2021 include the addition of a full-time Transit Supervisor position, additional bus drivers and additional hours of bus operations. Building Department: Despite the Pandemic, or due to the Pandemic, Avon is experiencing significant large-scale construction and real estate activity. Avon is seeking to improve our Building Inspection services with an increase from a part-time Building Permit Technician to a full-time certified Building Permit Technician position. Public Works: A master gardener position is added for 2021 in order to provide more dedicated and focused attention to the Town’s streetscape plantings and park plantings. Avon has expanded and upgraded its streetscapes over the last couple years, including the Beaver Creek Boulevard improvements finished last year. In addition, Avon is constructing and installing significant improvements throughout Nottingham Park over the next two years which will include expanded areas of enhanced landscaping. GENERAL FUND: Due to a decrease in projected revenues and maintenance of existing levels of service the General Fund expenditures ($17,191,782) are budgeted to exceed the projected revenues ($17,945,663) by $753,881. The General Fund beginning of year Fund Balance is $8,257,310 and the end of the year Fund Balance is $7,503,429. The Town can afford these expenses as a result of maintaining healthy fund balances and the Town’s Financial Policy that requires setting aside Reserves in the amount of 27% of Operations and 3% for Emergencies. Budget Policy Note: The use of fund balances and reserves to fill the shortfall in revenues is inconsistent with the adopted Budget and Financial Policy Guideline that budgeted expenses should not exceed projected revenues for a given calendar year. Council has recognized that the Pandemic has created extreme emergency conditions that warrant a deviation from this policy in 2021. General Fund Revenues: Total tax revenues for 2021 are projected to decrease from $18,347,468 in 2020 to $17,755,498, a decrease of $591,970. This decrease is primarily due to a decrease in Sales Tax and Accommodations Tax. All other tax sources are projected to be stable and similar to 2020 amounts. Charges for Services is projected to decrease from $1,726,980 to $1,313,290, or a decrease of $413,690 for 2021, which is primarily due to public health order capacity reductions for the Avon Recreation Center. General Fund Expenditures: Avon has sought to decrease expenses where possible while maintaining existing levels of service. Significant categories of expense reduction include a Town wide Salary Freeze implemented in March, 2020 which is budgeted to carry through 2021, elimination of a majority of travel, conference and in-person meeting expenses, and foregoing equipment and supply purchases where possible. General Fund Expenditures have been reduced from the Original 2020 Budget amount of $19,475,771 to $17,945,663, or a net reduction of $1,530,108 for 2021 in an effort to minimize the use of fund balances and reserves for 2021. General Fund Reserves: Reserves remain relatively stable in the 2021 Budget with a 3% Emergency Reserve required by TABOR ($693,001); a 27% Minimum Operating Reserve per ATTACHMENT H Budget Policies ($4,845,329), and a remaining Undesignated amount ($1,965,099), which results in a total fund balance of $7,503,429. CAPITAL PROJECTS FUND: Substantial expenditures are planned in 2021 and 2022 from the Capital Improvements Projects Fund (“CIP FUND”). A significant portion of the expenditures are planned for the H.A. Nottingham Park to upgrade landscaping, repair recreation paths, complete lighting upgrades, and improve parking on the north side of the park, and construct additional public restrooms on the north and east side of the park. Resurfacing of Mikaela Way and a variety of broadband improvements are also planned for 2021. CIP Fund Revenues: Revenues are conservatively projected at $2,550,000 which are derived from the Town of Avon 2% Real Estate Transfer Tax. It is expected that the completion and sale of new real estate product from the Riverfront and Basecamp projects will provide an additional one-time increase in revenues. The dedication of Real Estate Transfer Tax revenues to capital improvements is unique to Avon and has created a stable CIP Fund with adequate fund balances to continue with street resurfacing, facility replacements, and implementation of community projects identified in the Town’s Comprehensive Plan documents. CIP Fund Balance and Expenditures: The beginning of year CIP Fund Balance is $7,264,983. Total expenditures for 2021 amount to $6,920,538. The end of year CIP Fund Balance is $3,742,945. DEBT SERVICE FUND: The Town of Avon continues to carry a modest amount of debt for public facilities and improvements. The Town has three Certificate of Participation (“COP”) public debt issuances which are outstanding, including: Series 2014B COPs for Street Improvements: Original Debt: $3,800,000 Current Balance: $2,475,000 Interest Rate: 3.03% Annual Payment: $ 319,992 Pay-Off Date: 2029 Series 2016 COPs for Police Facility: Original Debt: $6,300,000 Current Balance: $5,270,000 Interest Rate: 2-4% Annual Payment: $ 446,875 Pay-Off Date: 2035 Series 2020 COPs Refunding the 2010 Avon Regional Transit Facility COP: Original Debt: $3,983,000 Current Balance: $3,616,000 Interest Rate: 1.23% Annual Payment: $ 386,476 Pay-Off Date: 2030 ATTACHMENT H MOBILITY FUND: The Mobility Department successfully applied for grant funding for the purchase of two electric busses and purchase of two diesel busses which amount to 80% of the cost of acquiring these new busses. Intergovernmental revenues in the form of grant proceeds is $2,245,980 for 2021. Avon will be able to replace four of its older busses with brand new busses which will reduce maintenance costs and advance Avon’s climate action goals. AVON URBAN RENEWAL AUTHORITY: The only urban renewal project in Avon is the West Town Center Investment Plan, which encompasses the commercial Town Center core of Avon west of Avon Road and includes Nottingham Park. Tax Increment Financing revenues are flat for 2021 in the amount of $1,607,703. The revenues are used for repayment of two debt issuances (Lake Street/River Street construction in 2007 and Town Hall remodel in 2018). Debt payments amount to $749,955. A transfer out to the CIP Fund in the amount of $700,000 will support construction of eligible projects in the West Town Center Investment Plan area. COMMUNITY HOUSING FUND: The Avon Town Council approved a buyer assistance, deed restriction purchase program in 2020 called ¡Mi Casa Avon! which has been very successful. The Avon Town Council also sold a minority 3% interest in the Buffalo Ridge Two Housing Project in the amount of $1,500,000 which substantially increased available funds for Community Housing efforts. The ¡Mi Casa Avon! program is funding in the amount of $900,000 for 2021. OTHER FUNDS: The Town’s other funds are established to segregate revenues from specific sources for specific purposes, including the Community Enhancement Fund, Exterior Energy Offset Fund, Disposable Paper Bag Fee Fund, Water Fund, Fleet Maintenance Fund and Equipment Replacement Fund. There are no substantial changes to these funds in 2021. More detail on each of these funds can be found in the Fund Summaries for each fund. None of this effort would have been possible without the continuing support and direction of the Town Council. As representatives of the public interest of the Town of Avon, each Council member has spent a considerable amount of time and energy in governing the process of preparing this document. In addition, preparation of the annual budget requires a significant effort on the part of Department directors and the staff. The staff’s commitment to financial management and efficient and effective operations and services is the key to making the most of every taxpayer dollar spent. Respectfully submitted, Eric Heil, Scott Wright, CPA, CPFO Town Manager Assistant Town Manager / Finance Director ATTACHMENT H Council Elected by Citizens - 7 Members Council appoints Mayor, Legal Counsel, Municipal Judge, Town Manager, Boards, Commissions and Committees Council serves as Local Liquor Authority, Board of Adjustments, and Board of Directors for Avon Urban Renewal Authority Town Attorney Municipal Prosecutor Special Legal Counsel TOWN MANAGER Oversees Departments and Personnel, Prepares Budget, Administers Contracts, Implements Policies and Projects as Directed by Council Municipal Judge Avon Citizens Home Rule Charter adopted and amended by Avon voters Community Development Planning & Zoning Commission (PZC) Culture, Arts & Special Events Committee (CASE) Finance Committee Health & Recreation Committee DEPARTMENTS Fleet Finance Police Human Resources Recreation Engineering Mobility Public Works General Government Town Clerk Communications & Marketing CASE & CASE Committee Support Municipal Court Building Inspections Finance Information Technologies Employee Policies & Benefits Risk Management Plan Review Long Range Planning Engineering Building & Facility Maintenance Custodial Services Finance Committee Support Admin Patrol Recreation Programs Admin Council Support Investigations Parks Road & Bridge Wash Bay Mobility Planning & Programs Transit Maintenance Town Fleet & 3rd Party Vehicles Admin Admin ORGANIZATIONAL CHART ATTACHMENT H PROFILE OF THE TOWN OF AVON, COLORADO The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate Highway 70 from east to west. The primary transportation route to and from Avon is I-70. Aviation services and transportation are available at the Eagle County Airport, 24 miles west of the Town. The Town provides bus transportation services within the Town and offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County Regional Transit Authority which provides bus service throughout Eagle County. Eagle County encompasses approximately 1,694 square miles and spans from the summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public – comprised of National Forests, wilderness areas, Bureau of Land Management properties, and state and local public lands. The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census reported a population of 6,541. This figure represents the permanent resident population. Total population increases significantly during the winter tourist ski season. The Town operates under the council/manager form of government. Policy-making and legislative authority are vested in the Town Council, which consists of a mayor and a six- member council. The Town Council is responsible, among other things, for passing ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the policies and ordinances of the Council, overseeing the day-to-day operations of the Town, and for appointing the heads of the Town’s departments. The Council is elected on a non-partisan basis. Council members are elected to four-year staggered terms with three council members elected in November 2020, and the remaining four to be elected in November 2022. The mayor and mayor pro-tem are elected from amongst the elected council members by a majority vote. The mayor presides at meetings of council and shall not vote until all other Council members present who are eligible to vote have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council members is required for the adoption of an ordinance, resolution, order for appropriation, approval of a contract or approval of an intergovernmental agreement. The Town is a home-rule community empowered to levy a property tax on the assessed value of real property located within the Town. The Town collects a 4% sales tax on all retail sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium units and other accommodations within the Town. The Town also collects a 2% real estate transfer tax on all sales of real property located w ithin the Town. An important exception is within The Village at Avon Planned Unit Development where, in accordance with the Annexation and Development Agreement of October 13, 1998, and as subsequently amended, the Town does not currently collect these taxes. The Town has the power by state statute to extend its corporate limits by annexation, which is done periodically when deemed ATTACHMENT H appropriate by the Town Council. On November 1, 2018, the Town began collecting a 4% sales tax on the sale of cigarettes. Additionally, as part of the November 6, 2018 general election, Avon voters approved a new tax of $3 per pack of cigarettes and a 40% on all other tobacco products. The Town provides a full range of municipal services including police protection; the construction and maintenance of parks, streets and roads, and infrastructure; recreational amenities and cultural activities and events; community planning and zoning; and general administrative services. Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial planning and control. No later than October 15th, the Town Manager submits to the Mayor and Town Council a proposed budget for the calendar year commencing the following January 1st. The budget is prepared by fund, department, program and project and includes information on the prior year, current estimates and requested appropriations and estimated revenues for the upcoming year. The Town Council holds public hearings and may change appropriations except for expenditures required by law for debt service or for estimated cash deficits. No change to the budget may increase the authorized expenditures to any amount greater than the total amount of funds available. The Town Council must adopt the budget by resolution prior to December 15th. Once adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department. A department is defined by the Town as a distinct, principal or specialized division (e.g. the department of public works). Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to actual comparison are provided in this report for all funds and are presented at a lower-than- required level of control to facilitate detailed financial analysis. Local Economy. Year-round tourism and winter recreation-related businesses account for a significant portion of the employment and earned income of area residents. Skier and snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such visits in Colorado. Called “A skier’s Disneyland” Skinet.com ranked Beaver Creek Resort best for grooming and Vail was ranked best for terrain for the 2019 Resorts of the Year awards. In addition to skiing and associated winter-time activities, the area promotes many summer activities. The Town of Avon sponsors numerous special events throughout the year to area residents and visitors including a 4th of July fireworks display; multiple sporting events, such as the Colorado Classic women's pro road bicycle race, the annual Triple Bypass bicycle ride, and the Major League pro triathlon; and family-friendly activities like the spring Easter egg hunt. Avon’s Whitewater Park, with three distinct water features, is also open all summer for boaters and spectators to enjoy. Offering several championship golf courses, Eagle County is ranked as one of the top golf communities in the United States. Other ATTACHMENT H summer activities include hiking, horseback riding, bicycling, kayaking and rafting, as well as other recreational sports. ATTACHMENT H TOWN OF AVON FINANCIAL AND BUDGETARY POLICIES These Financial and Budgetary Policies (“Budget Policies”) provide general guidance for the preparation and implementation of the Town of Avon’s annual budget (“Avon Budget”). The Budget Policies are adopted and updated each year by the Avon Town Council as an integral component of adopting of the annual budget. Compliance with the Budget Policies is intended to support the financial health and stability of the Avon Town government so that the Town of Avon can provide consistent public services to the Avon community. Where actual policies or practices deviate from the Budget Policies, such deviations should be recognized in the Budget Message or otherwise reported along with reasons for such deviations. GENERAL BUDGETARY POLICIES Responsibilities. The Town Manager shall prepare and submit to the Council a recommended budget for the next fiscal year and an accompanying budget message prior to the fiscal year in accordance with Chapter XII – Finance and Budget of the Avon Town Charter. The Avon Budget appropriates projected revenues, fund balances and reserves for the provision of public services provided by the Town of Avon and the construction, replacement and repair of public capital improvements. The Town Manager and Department Directors shall provide information to assist Council with understanding the cost of operations as well as provide policy recommendations and options for allocation of the Town’s financial resources. Council provides direction on policies, revenue projections, appropriations and capital projects and adopts the Avon Budget. Public Accessibility. The Avon Budget shall be prepared, organized and presented so that it facilitates public study and effectively communicates key economic issues and fiscal policies. The Avon Budget will be offered primarily in electronic format through the Town’s website using ClearGov, a nationally recognized local government budget platform, which is intended to enhance public accessibility. Long-range Planning. The operating budget shall be developed with a focus on long term financial balance. Long-term financial commitments should be evaluated closely. Nonrecurring revenues and resources should not be used to finance continuing operations. A 5-year, long-range plan providing projections of revenues and expenditures for the general, special revenue, and debt service funds will be prepared and updated annually to provide prospective to each annual budget process. Public Involvement. Opportunities should be provided for public input at the beginning of the budgeting process as well as during the Council’s public review and budget adoption. Efforts to improve the legitimacy of the budgeting process by involving the public shall be encouraged. Town Council and Staff should seek to obtain resident and business reactions before the budget becomes adopted. Level of Service. A significant goal of the Avon Budget is to establish financial stability and adequate reserves and fund balances so that the Town can provide a consistent level of municipal services year after year. No increase or decrease in municipal services should be planned except for items discussed during the budget planning process. ATTACHMENT H Performance Measurement. Efficiency and economy in the delivery of Town services is always a priority. Where possible, the Town will endeavor to integrate performance measurement and productivity indicators within the budget. FINANCIAL POLICIES Basis of Accounting. All governmental fund budgets are prepared using the modified accrual basis of accounting. Under this method, revenues are recognized when susceptible to accrual, that is, measurable and available. Available means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term obligations that is recorded when due, are recognized when they are expected to be liquidated with expendable available resources. All proprietary fund budgets are also prepared using the modified accrual basis of accounting. While this method is not recognized as generally accepted for proprietary funds, it remains the most practical for the Town of Avon for budgetary purposes. Budgetary Control. Budgetary control is maintained at the departmental level as directed by the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year. The Finance Department operates and maintains the Town’s centralized accounting system. Accounting records are maintained in accordance with all legal requirements and generally accepted accounting principles. This automated accounting system, including the Finance Department’s policies and procedures and organizational structure, provide multiple levels of controls on expenditures of funds. In addition to the Town’s internal controls, the Town employs a Certified Public Accounting Firm to annually audit its accounting records and review its internal controls. The Town also submits its Comprehensive Annual Financial Report to the Government Finance Officers Association for review regarding conformance to financial reporting standards. The Town has received the Certificate of Achievement for excellence in Financial Reporting each year since 1991. Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable revenue shortfalls and to insure desired cash flow levels. Fund balances should also be maintained at levels sufficient to avoid undesirable borrowing. “Surplus” fund balances should be committed first to capital needs. Revenues. Revenues provide the resources by which the Town carries out its mission, goals and objectives. Revenue policies in general shall strive to improve the equity and efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its supporting revenue base. Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be established to ensure that rates are equitable and cover the total cost of providing the service or that portion of the total cost deemed appropriated by the Town. All fee schedules should be reviewed annually as a part of the budget process and adjusted accordingly. Grants. The Town shall aggressively seek a fair share of available State and Federal financial support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to applying for and accepting intergovernmental aid, the Town will examine the matching requirements so that the source and availability of these funds may be determined before the grant application is made. ATTACHMENT H The Town shall assess the merits of a particular program as if it were funded with local tax dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without first reviewing the program and its merits. Balanced Budget. The Town of Avon will develop balanced budgets in which current resources (current revenues plus beginning fund balance) will equal or exceed current expenditures. The Town will avoid budgetary and accounting procedures which balance the budget at the expense of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. All budgetary procedures will conform with existing state and local regulations. Contingencies. The budget shall include a line item for contingencies for unexpected or unplanned expenditures and emergencies. No transfer from this line item shall be made without the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total operating expenditures within the General Fund. Procurement. Procurement practices should promote maximum value and economy through a competitive process. Vendors and Service providers should be selected using processes that minimize opportunities for favoritism. The Town’s purchasing and procurement process should encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of surplus assets. Local vendors should be preferred only when such practices are shown to benefit Town citizens and taxpayers. Emergency purchases should be minimized. CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES Capital improvement policies provide for the systematic repair and/or replacement of existing capital assets. Capital Improvement Program. The Town will plan for capital improvements over a multi-year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment to a multi-year CIP program and relates directly to other long-range plans and policies of the Town. The plan will be updated each year as part of the budget planning process. The plan may include (in years other than the first year of the plan) “unfunded” projects that carry out the Towns strategic and general objectives, but it should also include capital spending that identifies specific projects that can and will be completed with known funding sources. The capital improvements program will incorporate in its projections of expenditures and funding sources any amounts relating to previous year’s appropriations, but which have yet to be expended. The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations during the annual budget process. Appropriations made in prior years for which expenditures have not been changed nor projects completed will be reevaluated and incorporated into appropriations for the next fiscal year. Operating Impacts. An economic impact analysis and a maintenance impact statement shall be prepared by staff when submitting a major capital improvement project to Council for consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to maintain capital improvements and additional staff needs must be identified, estimated and amended if necessary, prior to making a final decision to approve and undertake a specific capital improvement project. ATTACHMENT H Technology. New and emerging technologies should be evaluated for opportunities for use. Where new technologies permit labor savings or allow other cost reductions capital spending can help balance future budgets. Capital Financing. Capital improvements will be financed primarily through the Town’s Real Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when benefits can be specifically attributed to users. Development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. Debt financing is appropriate only as a means of matching facilities’ costs with the benefits enjoyed by future residents. Capital Improvement Projects should be categorized as follows, with financing noted for each category: (1) Replacement – capital expenditures relating to normal replacement of worn or obsolete capital plant should be financed on a pay-as-you-go basis, with debt financing only considered when appropriate. Depreciable assets should, whenever possible, be financed through internal service funds; (2) Expansion – capital expenditures relating to the construction of new or expanded facilities necessitated by growth should be financed primarily on a pay-as-you-go basis, but when new improvements can be determined to benefit the overall population in the future, debt financing may be appropriate; (3) Unusual – some capital expenditures for improvements enhance the quality of life in the Town of Avon and are consistent with the Town’s goals but cannot be categorized as essential for the provision of basic services or maintenance of the useful life of existing facilities. The source of funding in this category shall be determined by looking to the ultimate beneficiary of the capital improvement. ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 20,698,260$ 18,653,565$ 18,347,468 17,755,498$ Licenses and Permits 752,345 453,100 362,860 305,100 Intergovernmental 1,402,612 2,957,079 2,080,555 3,255,460 Charges for Services 4,398,224 4,496,843 2,856,894 3,850,619 Fines and Forfeitures 51,535 43,500 42,500 46,900 Investment Earnings 549,998 356,983 337,472 200,032 Other Revenue 975,260 731,459 2,245,343 688,379 Total Operating Revenues 28,828,234 27,692,529 26,273,092 26,101,988 Other Sources Sales of Fixed Assets 46,559 35,000 35,000 35,000 Capital Lease Proceeds - - - 425,000 Bond and Loan Proceeds - - 8,094,000 - Transfers-In From Other Funds 3,323,043 4,682,352 4,086,831 4,418,199 Total Other Sources 3,369,602 4,717,352 12,215,831 4,878,199 TOTAL REVENUES 32,197,836 32,409,881 38,488,923 30,980,187 EXPENDITURES General Government and Finance 4,981,625 5,294,414 5,796,007 5,849,971 Community Development 522,241 519,751 513,296 544,161 Public Safety 3,984,465 4,320,911 4,148,094 4,194,557 Public Works, Engineering and Utilities 4,397,725 4,950,558 4,442,627 4,916,403 Transportation and Fleet Maintenance 3,455,058 5,590,717 3,465,237 6,105,239 Recreation 1,703,007 1,880,856 1,589,407 1,742,160 Total Operating Expenditures 19,044,121 22,557,207 19,954,668 23,352,491 Debt Service 2,266,267 2,250,686 2,298,807 2,031,087 Capital Improvements and Equipment Replacement 4,355,795 5,489,354 4,275,841 6,186,073 Other Uses Payments to Refunded Bond Escrow Agent - - 9,326,543 - Transfers-Out To Other Funds 3,323,043 4,682,352 3,830,115 4,418,199 TOTAL EXPENDITURES 28,989,226 34,979,599 39,685,974 35,987,850 NET SOURCE (USE) OF FUNDS 3,208,610 (2,569,718) (1,197,051) (5,007,663) FUND BALANCES, Beginning of Year 20,341,083 18,937,357 23,549,693 22,352,642 FUND BALANCES, End of Year 23,549,693$ 16,367,639$ 22,352,642$ 17,344,979$ TOTAL - ALL FUNDS TOWN OF AVON Financial Overview ATTACHMENT H Urban Community Affordable General Renewal Enhancement Water Housing Fund Fund Fund Fund Fund REVENUE Taxes 13,606,198$ 1,607,703$ -$ -$ -$ Licenses and Permits 300,100 - - - - Intergovernmental 1,009,480 - - - - Charges for Services 1,313,290 - - 200,000 49,068 Fines and Forfeitures 46,900 - - - - Investment Earnings 150,000 - - - 32 Other Revenue 488,500 - 80,000 - 12,636 Total Operating Revenues 16,914,468 1,607,703 80,000 200,000 61,736 Other Sources Sales of Fixed Assets - - - - - Capital Lease Proceeds - - - - - Bond and Loan Proceeds - - - - - Transfers-In From Other Funds 277,314 - - - - TOTAL REVENUES 17,191,782 1,607,703 80,000 200,000 61,736 EXPENDITURES General Government, HR and Finance 4,851,740$ 49,231 - - 900,000 Community Development 544,161 - - - - Public Safety 4,194,557 - - - - Public Works and Engineering 4,788,045 - - 128,358 - Mobility and Fleet Maintenance - - - - - Recreation 1,742,160 - - - - Total Operating Expenditures 16,120,663 49,231 - 128,358 900,000 Debt Service - 750,018 - - - Capital Expenditures - - - - - Other Uses Payments to Refunded Bond Escrow Agent - - - - - Transfers-Out To Other Funds 1,825,000 700,000 178,500 - - TOTAL EXPENDITURES 17,945,663 1,499,249 178,500 128,358 900,000 NET SOURCE (USE) OF FUNDS (753,881) 108,454 (98,500) 71,642 (838,264) FUND BALANCES, Beginning of Year 8,257,310 71,639 246,081 600,207 1,986,773 FUND BALANCES, End of Year 7,503,429$ 180,093$ 147,581$ 671,849$ 1,148,509$ Special Revenue Funds TOTAL - BY FUND TOWN OF AVON Financial Overview ATTACHMENT H Debt Service Internal Fund Service Exterior Disposable Capital Energy Offset Paper Bag Bond Projects Mobility Fleet Equipment Fund Fee Fund Redemption Fund Fund Maintenance Replacement Total -$ -$ -$ 2,500,000$ 41,597$ -$ -$ 17,755,498$ 5,000 - - - - - - 305,100 - - - - 2,245,980 - - 3,255,460 - - - - 273,930 1,263,542 750,789 3,850,619 - - - - - - - 46,900 - - - 50,000 - - - 200,032 - - - - 107,243 - - 688,379 5,000 - - 2,550,000 2,668,750 1,263,542 750,789 26,101,988 - - - - - - 35,000 35,000 - - - - - - 425,000 425,000 - - - - - - - - - - 967,385 848,500 1,800,000 525,000 - 4,418,199 5,000 - 967,385 3,398,500 4,468,750 1,788,542 1,210,789 30,980,187 13,000 36,000 - - - - - 5,849,971 - - - - - - - 544,161 - - - - - - - 4,194,557 - - - - - - - 4,916,403 - - - - 4,521,765 1,583,474 - 6,105,239 - - - - - - - 1,742,160 13,000 36,000 - - 4,521,765 1,583,474 - 23,352,491 - - 963,855 81,999 41,755 193,460 - 2,031,087 - - - 5,123,840 - - 1,062,233 6,186,073 - - - - - - - - - - - 1,714,699 - - - 4,418,199 13,000 36,000 963,855 6,920,538 4,563,520 1,776,934 1,062,233 35,987,850 (8,000) (36,000) 3,530 (3,522,038) (94,770) 11,608 148,556 (5,007,663) 124,804 76,787 23,820 7,264,983 496,615 184,906 3,030,717 22,364,642 116,804$ 40,787$ 27,350$ 3,742,945$ 401,845$ 196,514$ 3,179,273$ 17,356,979$ Enterprise Funds TOTAL - BY FUND Special Revenue Funds TOWN OF AVON Financial Overview ATTACHMENT H REVENUES TOWN OF AVON Financial Overview Taxes 68.02% Intergovernmental 12.47% Charges for Services 14.75% Investment Earnings 0.77%Licenses, Fines, Other 3.99% 2021 Total Operating Revenues By Major Source Taxes 69.83% Intergovernmental 7.92% Charges for Services 10.87% Investment Earnings 1.28% Licenses, Fines, Other 10.09% 2020 Total Operating Revenues By Major Source ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 TAXES General Property Tax 3,268,100$ 3,700,195$ 3,694,753$ 3,697,205$ Specific Ownership Tax 113,657 115,000 115,000 115,000 Real Estate Transfer Tax 5,001,145 2,671,000 3,000,000 2,500,000 Sales Tax 9,146,851 8,912,221 8,696,926 8,602,504 Cigarette, Tobacco, Utility and Other Taxes 442,614 500,000 510,000 510,000 Accomodations Tax 1,486,842 1,484,349 1,040,789 1,040,789 VAA Retail Sales Fee 804,424 820,800 855,000 855,000 Franchise Fees 434,627 450,000 435,000 435,000 Total Taxes 20,698,260$ 18,653,565$ 18,347,468$ 17,755,498$ TAXES TOWN OF AVON Financial Overview The Town of Avon anticipates collecting approximately $17,755,498 or 68.02% of its operating revenues, through an assortment of taxes in 2021. The chart and table below depicts the amount and type of taxes projected for 2021 . The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects. General Property Tax 20.82% Specific Ownership Tax 0.65% Real Estate Transfer Tax 14.08% Sales Tax 48.45% Cigarette, Tobacco, Utility and Other Taxes 2.87% Accomodations Tax 5.86% VAA Retail Sales Fee 4.82%Franchise Fees 2.45% ATTACHMENT H PROPERTY TAX TOWN OF AVON Financial Overview Property Taxes For 2021, the Town's property tax rate for the General Fund will remain at 8.956 mills. Total assessed values for taxes to be collected in 2021 are $227,974,850, a decrease of $464,710 or 0.2% over the previous year. Total levied property tax revenues for the Town are budgeted at $2,041,743. The two charts below show the Town's historical property tax levies and assessed valuations for the past ten years. $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Year Historical Assessed Values $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Year Property Tax Levy ATTACHMENT H AVON URBAN RENEWAL TAX INCREMENT REVENUES TOWN OF AVON Financial Overview Tax Increment Revenues Property tax increment revenues are the main source of funding for the Avon Urban Renewal Authority. The Authority has one tax increment plan area within the Town -the Town Center West Urban Renwal Plan Area. This plan area was created in July 2007 for a twenty-five year period and began receiving property tax increment revenues in 2008. The year 2032 will be the final year for receipt of these revenues. The graphs below show the change in the total plan area assessed valuation above its base and the total tax increment revenues collected. $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Year TIF District Tax Increment (Amount Above Base) Assessed Values $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Year TIF Increment Property Tax Revenues ATTACHMENT H *Total expenditures excluding operating transfers and contingencies EXPENDITURES TOWN OF AVON Financial Overview General Government and Finance 21.85% Community Development 1.93% Public Safety 15.64% Public Works, Engineering and Utilities 16.75% Transportation and Fleet Maintenance 13.06% Recreation 5.99% Debt Service 8.67% Capital Improvements and Equipment Replacement 16.12% 2020 Total Expenditures By Major Function* General Government and Finance 18.53% Community Development 1.72% Public Safety 13.29%Public Works, Engineering and Utilities 15.57% Transportation and Fleet Maintenance 19.34% Recreation 5.52% Debt Service 6.43% Capital Improvements and Equipment Replacement 19.59% 2021 Total Expenditures By Major Function* ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 EXPENDITURES Governmental Funds: General Fund 17,099,491$ 19,475,771$ 17,487,660$ 17,945,663$ Special Revenue Funds 1,413,827 1,765,313 7,077,343 2,755,107 Debt Service Funds 1,022,067 1,022,763 3,494,409 963,855 Capital Projects Fund 4,879,392 5,884,514 5,302,368 6,920,538 Total 24,414,777 28,148,361 33,361,780 28,585,163 Proprietary Fund Types: Transit Fund 1,947,178 3,981,766 1,959,867 4,563,520 Fleet Maintenance Fund 1,804,023 1,905,281 4,053,740 1,776,934 Equipment Replacement Fund 823,248 944,191 310,587 1,062,233 Total 4,574,449 6,831,238 6,324,194 7,402,687 TOTAL EXPENDITURES 28,989,226$ 34,979,599$ 39,685,974$ 35,987,850$ EXPENDITURES TOWN OF AVON Financial Overview General Fund 49.87%Special Revenue Funds 7.66% Debt Service Funds 2.68% Capital Projects Fund 19.23% Transit Fund 12.68% Fleet Maintenance Fund 4.94% Equipment Replacement Fund 2.95% 2021 Total Expenditures By Fund Type ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Fund Balances General Fund 8,198,535$ 6,744,358$ 8,257,310$ 7,503,429$ Capital Projects Fund 8,722,351 3,264,623 7,264,983 3,742,945 Debt Service 533,853 534,816 23,820 27,350 Equipment Replacement 3,277,689 3,016,742 3,030,717 3,179,273 Enterprise Funds 540,077 235,223 681,521 598,359 Special Revenue Funds 2,277,188 2,571,877 3,094,291 2,305,623 Total 23,549,693$ 16,367,639$ 22,352,642$ 17,356,979$ FUND BALANCES General Fund 43.23% Capital Projects Fund 21.56%Debt Service 0.16% Equipment Replacement 18.32% Enterprise Funds 3.45% Special Revenue Funds 13.28% 2021 Fund Balances By Fund TOWN OF AVON Financial Overview ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget 2019 2020 2020 2020 2021 REVENUES Taxes 14,269,010$ 14,333,265$ 12,000,152$ 13,696,458$ 13,606,198$ Licenses and Permits 752,345 448,100 448,100 303,100 300,100 Intergovernmental 1,059,237 998,079 1,013,429 1,617,276 1,009,480 Charges for Services 1,726,980 1,707,193 1,146,612 916,287 1,313,290 Fines and Forfeitures 51,535 43,500 43,500 42,500 46,900 Investment Earnings 358,588 250,000 250,000 240,000 150,000 Other Revenue 536,178 443,500 443,500 483,500 488,500 Total Operating Revenues 18,753,873 18,223,637 15,345,293 17,299,121 16,914,468 Other Sources Transfer-In From Community Enhancement Fund - - 30,000 - 30,000 Transfer-In From Capital Projects Fund 240,111 247,314 247,314 247,314 247,314 Total Other Sources 240,111 247,314 277,314 247,314 277,314 TOTAL REVENUES 18,993,984$ 18,470,951$ 15,622,607$ 17,546,435$ 17,191,782$ EXPENDITURES General Government, HR and Finance 4,859,181$ 5,205,183$ 4,917,153$ 5,044,776$ 4,851,740$ Community Development 522,241 519,751 515,457 513,296 544,161 Public Safety 3,984,465 4,320,911 4,037,207 4,148,094 4,194,557 Public Works and Engineering 4,330,597 4,824,070 4,292,904 4,317,087 4,788,045 Recreation 1,703,007 1,880,856 1,628,387 1,589,407 1,742,160 Total Operating Expenditures 15,399,491 16,750,771 15,391,108 15,612,660 16,120,663 Other Uses Transfers-Out to Affordable Housing Fund - 250,000 250,000 250,000 - Transfers-Out to Capital Projects Fund - 700,000 - - - Transfers-Out to Mobility Fund 1,150,000 1,300,000 1,300,000 1,150,000 1,300,000 Transfers-Out to Fleet Maintenance Fund 550,000 475,000 475,000 475,000 525,000 Total Other Uses 1,700,000 2,725,000 2,025,000 1,875,000 1,825,000 TOTAL EXPENDITURES 17,099,491 19,475,771 17,416,108 17,487,660 17,945,663 NET SOURCE (USE) OF FUNDS 1,894,493 (1,004,820) (1,793,501) 58,775 (753,881) FUND BALANCES, Beginning of Year 6,304,042 7,749,178 8,210,222 8,198,535 8,257,310 FUND BALANCES, End of Year 8,198,535$ 6,744,358$ 6,416,721$ 8,257,310$ 7,503,429$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 693,001$ 693,001$ 693,001$ 693,001$ 693,001$ Unassigned: 27% Minimum Reserve Balance 4,616,863 5,001,958 4,634,849 4,654,168 4,845,329 Undesignated, Unreserved 2,888,671 1,049,399 1,088,871 2,910,141 1,965,099 TOTAL FUND BALANCES 8,198,535$ 6,744,358$ 6,416,721$ 8,257,310$ 7,503,429$ Fund Summary MUNICIPAL SERVICES General Fund #10 ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget Description 2019 2020 2020 2020 2021 Taxes: General Property Tax 1,839,155$ 2,048,895$ 2,048,895$ 2,041,743$ 2,045,905$ General Property Tax - Delinquencies 828 500 500 500 500 General Property Tax - Interest 1,745 1,500 1,500 1,500 1,500 General Property Tax - Abatements (1,733) - - - - Specific Ownership Tax 113,657 115,000 115,000 115,000 115,000 Sales Tax 9,093,254 8,867,221 7,276,101 8,596,926 8,557,504 Utility Tax 107,293 115,000 115,000 115,000 115,000 Accommodation Tax 1,486,842 1,484,349 825,579 1,040,789 1,040,789 Penalties and Interest 53,597 35,000 35,000 35,000 35,000 Sales Tax Audit Assessments - 10,000 10,000 65,000 10,000 VAA Retail Sales Fee 804,424 820,800 737,577 855,000 855,000 Cigarette Excise Tax 189,305 225,000 225,000 210,000 210,000 Tobacco Add-on Sales Tax 146,016 160,000 160,000 185,000 185,000 Franchise Fees 434,627 450,000 450,000 435,000 435,000 Total Taxes 14,269,010 14,333,265 12,000,152 13,696,458 13,606,198 Licenses and Permits: Liquor Licenses 9,669 12,500 12,500 12,500 12,500 Business Licenses 108,450 100,000 100,000 70,000 75,000 Contractor's Licenses 20,242 25,000 25,000 20,000 12,000 Tobacco/Cigarette Licenses 3,000 1,500 1,500 1,500 1,500 Booting/Towing Licenses 650 500 500 500 500 Building Permits 601,406 300,000 300,000 190,000 190,000 Plumbing Permits 464 - - - - Road Cut Permits 8,464 8,000 8,000 8,000 8,000 Mobile Vendor Cart Permits - 600 600 600 600 Total Licenses and Permits 752,345 448,100 448,100 303,100 300,100 Intergovernmental: Federal Grants: Click It or Ticket 2,937 3,000 3,000 5,500 3,000 Ballistic Vests Grant 815 2,000 2,000 2,000 2,000 CARES Act - - - 563,837 - State Grants High Visibility Grant 23,220 20,000 20,000 20,000 20,000 POST I70 Training Grants 41,931 21,000 32,350 35,676 21,000 DOLA Grants 16,375 47,000 48,500 48,500 47,000 Avon's Best and Brightest - - - 13,213 - Local Government/Other Agency El Pomar Grant - - 2,500 2,500 - Other Local Grants 5,410 5,000 5,000 5,000 5,000 Revenue Detail MUNICIPAL SERVICES General Fund ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget Description 2019 2020 2020 2020 2021 Revenue Detail MUNICIPAL SERVICES General Fund State/County Shared Revenue: Conservation Trust 75,461 73,500 73,500 73,500 73,500 Motor Vehicle Registration 24,538 24,800 24,800 24,800 24,800 Highway User's Tax 227,971 187,929 187,929 178,000 168,430 County Sales Tax 504,522 477,090 477,090 500,000 500,000 Road & Bridge Fund 135,352 135,760 135,760 144,000 144,000 State Severance Tax 705 1,000 1,000 750 750 Total Intergovernmental 1,059,237 998,079 1,013,429 1,617,276 1,009,480 Charges for Services: General Government: Photocopying Charges - 100 100 100 100 License Hearing Fees - 100 100 100 100 Other Fees and Charges 2,331 2,000 2,000 2,000 2,000 CC & Paper Filing Fees 3,268 2,500 2,500 2,500 2,500 Special Events: Consession Sales 23,274 82,800 6,000 6,000 - Sponsorships 18,500 37,500 - - - Event Fees 8,901 15,000 2,800 2,800 400 Special Event Admission Fees 4,329 6,000 - - - Community Development: Plan Check Fees 199,699 75,000 75,000 75,000 120,000 Subdivision Review Fees 270 - - - - Design Review Fees 16,435 22,000 22,000 15,000 15,000 Animal Control Fees - 150 150 150 150 Fire Impact Fee Administration Fees 5,294 1,500 1,500 1,500 1,500 Public Safety: Police Reports 854 600 600 1,000 1,000 Police Extra Duty 38,539 25,000 25,000 25,000 25,000 Fingerprinting Fees 1,200 200 200 500 500 VIN Inspection Fees 1,010 750 750 1,800 1,800 False Alarm Fees/Misc Police Dept Fees 50 75 75 75 75 National Night Out 1,060 2,500 2,500 1,500 1,500 DUI Reimbursement 16,654 30,000 30,000 10,000 15,000 Avon Recreation Center: Admission Fees 1,008,326 1,017,330 703,772 457,449 803,508 Program Fees 60,785 20,000 49,105 13,975 7,945 Facility Rentals 18,600 7,000 12,869 3,696 - Merchandise Sales 8,341 8,500 5,775 2,797 4,596 Other Recreation Services 10,011 10,000 6,524 4,733 5,004 Fitness Program Revenues 49,290 35,000 27,525 10,385 12,000 Swim Team Revenue - 52,488 36,742 36,742 50,112 Private Lessons 36,938 37,500 16,081 13,753 21,000 ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget Description 2019 2020 2020 2020 2021 Revenue Detail MUNICIPAL SERVICES General Fund General Recreation: Adult Program Revenues 18,646 20,000 13,777 7,907 - Cabin Equipment Rentals 32,744 25,000 26,242 60,000 60,000 Athletic Field Rentals 1,750 2,000 1,053 504 2,000 Youth Program Revenues 139,881 165,000 75,872 159,321 160,000 Pavillion Rentals - 3,600 - - 500 Total Charges for Services 1,726,980 1,707,193 1,146,612 916,287 1,313,290 Fines and Forfeitures: Court Fines - Traffic 23,975 20,000 20,000 23,000 23,000 Court Fines - Criminal 10,300 13,100 13,100 7,000 10,000 Court Fines - Parking 4,452 3,000 3,000 6,700 6,700 Court Costs 3,618 4,000 4,000 2,600 4,000 Jury Fees - 100 100 100 100 Bond Forfeitures - 100 100 100 100 Police Training Surcharge 3,190 3,200 3,200 3,000 3,000 Police Forfeitures 6,000 - - - - Total Fines and Forfeitures 51,535 43,500 43,500 42,500 46,900 Investment Earnings: Interest 358,588 250,000 250,000 240,000 150,000 Total Investment Earnings 358,588 250,000 250,000 240,000 150,000 Other Revenues: Recreational Amenity Fees 300,928 285,000 285,000 300,000 305,000 Bond Issuance Fees 10,012 - - - - Lease of Town-Owned Property 82,125 58,500 58,500 58,500 58,500 Miscellaneous Nonclassified Revenues 143,113 100,000 100,000 125,000 125,000 Total Other Revenues 536,178 443,500 443,500 483,500 488,500 TOTAL REVENUES 18,753,873$ 18,223,637$ 15,345,293$ 17,299,121$ 16,914,468$ ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget Description 2019 2020 2020 2020 2021 General Government: Mayor and Town Council 279,585$ 270,662$ 267,662$ 267,768$ 292,101$ Town Attorney 212,972 155,000 155,000 205,000 205,000 Town Clerk 132,617 134,843 132,860 139,737 135,652 Municipal Court 93,189 148,478 145,994 128,141 134,547 Town Manager 364,059 579,654 416,526 412,154 423,644 Community Relations 202,096 233,766 209,967 226,211 248,119 Economic Development - 175,250 183,250 143,250 158,700 Special Events 825,625 798,042 517,984 392,195 514,898 Community Grants 197,117 92,000 92,000 97,000 94,150 COVID19 - - 286,206 517,621 - Subtotal General Government 2,307,260 2,587,695 2,407,449 2,529,077 2,206,811 Human Resources: Human Resources 511,699 566,168 576,509 570,734 593,786 Finance and Information Technology: Finance 926,999 993,978 981,820 986,754 994,292 Information Systems 459,548 441,785 452,604 448,608 457,892 Nondepartmental 653,675 615,557 498,771 509,603 598,959 Subtotal Finance and IT 2,040,222 2,051,320 1,933,195 1,944,965 2,051,143 Total General Government, HR and Finance 4,859,181 5,205,183 4,917,153 5,044,776 4,851,740 Community Development: Boards and Commissions 13,112 19,649 19,649 19,650 21,177 Planning 329,204 314,587 310,293 307,254 298,600 Building Inspection 179,925 185,515 185,515 186,392 224,384 Total Community Development 522,241 519,751 515,457 513,296 544,161 Police Department: Administration 825,044 889,491 830,189 823,448 844,494 Patrol 2,851,415 3,100,349 2,887,652 3,016,868 3,015,938 Investigations 308,006 331,071 319,366 307,778 334,125 Total Police Department 3,984,465 4,320,911 4,037,207 4,148,094 4,194,557 Department Expenditure Summaries MUNICIPAL SERVICES General Fund ATTACHMENT H Supplemental Final Original Budget Revised Proposed Actual Budget Revision #1 Budget Budget Description 2019 2020 2020 2020 2021 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Public Works and Engineering: Engineering: Engineering 265,778 273,385 268,254 264,624 270,215 Buildings and Facilities 1,278,756 1,277,853 1,211,537 1,204,533 1,282,870 Public Works: Roads and Bridges 2,283,864 2,633,092 2,359,138 2,388,955 2,615,781 Parks 502,199 639,740 453,975 458,975 619,179 Total Public Works Department 4,330,597 4,824,070 4,292,904 4,317,087 4,788,045 Recreation Department: Administration 246,864 269,711 269,711 260,856 263,139 Adult Programs 52,994 50,032 43,082 41,118 35,703 Aquatics 686,992 662,235 580,842 555,055 623,524 Fitness 137,542 138,324 69,903 69,903 125,677 Guest Services 347,129 361,889 316,416 310,827 350,061 Youth Programs 149,110 213,422 188,797 191,045 187,286 Communtiy Swim Program 82,376 185,243 159,636 160,603 156,770 Total Recreation 1,703,007 1,880,856 1,628,387 1,589,407 1,742,160 TOTAL OPERATING EXPENDITURES 15,399,491$ 16,750,771$ 15,391,108$ 15,612,660$ 16,120,663$ ATTACHMENT H MUNICIPAL SERVICES General Fund Taxes 80.44% Licenses and Permits 1.77% Intergovernmental 5.97% Charges for Services 7.76% Fines and Forfeitures 0.28%Investment Earnings 0.89%Other Revenue 2.89% 2021 Operating Revenues General Government, HR and Finance 30.10% Community Development 3.38% Public Safety 26.02% Public Works and Engineering 29.70% Recreation 10.81% 2021 Operating Expenditures ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 TAXES General Property Tax 1,839,995$ 2,050,895$ 2,043,743$ 2,047,905$ Specific Ownership Tax 113,657 115,000 115,000 115,000 Sales Tax 9,093,254 8,867,221 8,596,926 8,557,504 Accommodation Tax 1,486,842 1,484,349 1,040,789 1,040,789 Cigarette and Tobacco Taxes 335,321 385,000 395,000 395,000 Utility and Other 160,890 160,000 215,000 160,000 VAA RSF 804,424 820,800 855,000 855,000 Franchise Fees 434,627 450,000 435,000 435,000 TOTAL TAXES 14,269,010$ 14,333,265$ 13,696,458$ 13,606,198$ Revenues MUNICIPAL SERVICES General Fund General Property Tax 15.05% Specific Ownership Tax 0.85% Sales Tax 62.89% Accommodation Tax 7.65% Cigarette and Tobacco Taxes 2.90% Utility and Other 1.18% VAA RSF 6.28% Franchise Fees 3.20% 2021 Taxes ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY EXPENDITURES BY CATEGORY The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Property tax increment revenues for 2021 are based upon a preliminary increment of $25,967,940.. BUDGET SUMMARY: AVON URBAN RENEWAL FUND ADMINISTRATION OF THE FUND The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director. FINANCIAL SUMMARY ATTACHMENT H Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 1,386,475$ 1,607,703$ 1,607,703$ 1,607,703$ Investment Earnings 15,425 18,847 3,750 - Total Operating Revenues 1,401,900 1,626,550 1,611,453 1,607,703 Other Sources Refunding Bond Proceeds - - 4,111,000 - TOTAL REVENUES 1,401,900 1,626,550 5,722,453 1,607,703 EXPENDITURES Current: General Government - 1,000 1,000 1,000 Treasurer Fees 52,615 48,231 48,231 48,231 Debt Service: Principal 595,998 616,063 636,063 600,063 Interest 252,557 232,531 122,619 149,055 Bond Issuance Costs - - 66,760 - Fiscal Charges 700 1,000 2,650 900 Total Operating Expenditures 901,870 898,825 877,323 799,249 Other Uses Transfers Out - Capital Projects Fund 375,000 700,000 700,000 700,000 Payments to Refunded Bond Escrow Agent - - 4,672,480 - Total Other Uses 375,000 700,000 5,372,480 700,000 TOTAL EXPENDITURES 1,276,870 1,598,825 6,249,803 1,499,249 NET SOURCE (USE) OF FUNDS 125,030 27,725 (527,350) 108,454 FUND BALANCES, Beginning of Year 473,959 635,172 598,989 71,639 FUND BALANCES, End of Year 598,989$ 662,897$ 71,639$ 180,093$ FUND BALANCES: Restricted For: Debt Service 628,240$ 628,240$ -$ -$ Urban Renewal (29,251) 34,657 71,639 180,093 TOTAL FUND BALANCES 598,989$ 662,897$ 71,639$ 180,093$ AVON URBAN RENEWAL AUTHORITY #22 Summary ATTACHMENT H Debt Service Summary Final Original Revised Proposed Account Actual Budget Budget Budget Number Description 2019 2020 2020 2021 DEBT SERVICE 932 Series 2013, Tax Increment Revenue Bonds 65101 Principal 425,000$ 440,000$ -$ -$ 65102 Interest 175,472 160,512 - - 65103 Fiscal Agent Fees 300 500 - - 65108 Arbitrage Compliance Fees - - 1,750 - 933 Series 2017, Tax Increment Revenue Bonds 65101 Principal 170,998 176,063 176,063 176,063 65102 Interest 77,085 72,019 72,019 72,019 65103 Fiscal Agent Fees 400 500 400 400 65108 Arbitrage Compliance Fees - - - - 934 Series 2020, Tax Increment Revenue Bonds 65101 Principal - - 460,000 424,000 65102 Interest - - 50,600 77,036 65103 Fiscal Agent Fees - - 500 500 65104 Bond Issuance Costs - - 66,760 - 65108 Arbitrage Compliance Fees - - - - 60000 TOTAL DEBT SERVICE 849,255$ 849,594$ 828,092$ 750,018$ AVON URBAN RENEWAL AUTHORITY Debt Service ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021EXPENDITURES BY CATEGORY SEE FUND SUMMARY The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land and development, sponsorship of special community events, and undergrounding of overhead electric and other utility lines. The CEF generates approximately $80,000/year and at the end of 2021 there is estimated be $147,581 available in the CEF Fund Balance. For 2021 there are $178,500 in projects proposed to be funded by the CEF. BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND ADMINISTRATION OF THE FUND The Town Engineer administers the Community Enhancement Fund. FINANCIAL SUMMARY ATTACHMENT H Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Other Revenue: Community Enhancement Fees 83,072$ 80,000$ 80,000$ 80,000$ Total Operating Revenues 83,072 80,000 80,000 80,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 83,072 80,000 80,000 80,000 EXPENDITURES Public Works: Community Enhancement - - - - Total Operating Expenditures - - - - Other Uses Transfers Out - General Fund - - - 30,000 Transfers Out - Capital Projects Fund - - - 148,500 TOTAL EXPENDITURES - - - 178,500 NET SOURCE (USE) OF FUNDS 83,072 80,000 80,000 (98,500) FUND BALANCES, Beginning of Year 83,009 163,009 166,081 246,081 FUND BALANCES, End of Year 166,081$ 243,009$ 246,081$ 147,581$ FUND BALANCES: Restricted For: Community Enhancement Projects 166,081$ 243,009$ 246,081$ 147,581$ TOTAL FUND BALANCES 166,081$ 243,009$ 246,081$ 147,581$ MUNICIPAL SERVICES Community Enhancement Fund #23 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Personnel Services 36,288$ 39,738$ 38,790$ 39,608$ Commodities - - - - Contract Services 12,340 58,000 58,000 65,000 Other Operating Costs 18,500 28,750 28,750 23,750 Capital Outlay - - - - Total 67,128$ 126,488$ 125,540$ 128,358$ Water Utilities 67,128$ 126,488$ 125,540$ 128,358$ Total 67,128$ 126,488$ 125,540$ 128,358$ EXPENDITURES BY PROGRAM PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND Management of Water Fund Capital Improvement Projects: Includes initial planning, engineering, design and construction of water-related improvements. Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water Authority as identified in the Strategic Plan. BUDGET SUMMARY: WATER FUND ADMINISTRATION OF THE FUND The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration time is charged to the Water Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-up and associated projects. ATTACHMENT H Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Charges for Services: Water Surcharges 155,156$ 160,000$ 160,000$ 160,000$ Tap Fees 252,817 200,000 40,000 40,000 Tap Fees - Mountain Star - - - - Total Charges for Services 407,973 360,000 200,000 200,000 Other Revenues Nonclassified Revenues - - - - TOTAL REVENUES 407,973$ 360,000$ 200,000$ 200,000$ EXPENDITURES Water Utilities 67,128 126,488 125,540 128,358 Total Operating Expenditures 67,128 126,488 125,540 128,358 Other Uses Transfers Out - Capital Projects Fund - - - - TOTAL EXPENDITURES 67,128 126,488 125,540 128,358 NET SOURCE (USE) OF FUNDS 340,845 233,512 74,460 71,642 FUND BALANCES, Beginning of Year 184,902 249,911 525,747 600,207 FUND BALANCES, End of Year 525,747$ 483,423$ 600,207$ 671,849$ FUND BALANCES: Restricted For: Water Projects 525,747$ 483,423$ 600,207$ 671,849$ TOTAL FUND BALANCES 525,747$ 483,423$ 600,207$ 671,849$ MUNICIPAL SERVICES Water Fund #24 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: COMMUNITY HOUSING FUND The Community Housing Fund was originally established to receive housing funds developers for employee housing impact fee and mitigation requirements. In 2010 $1.5 million was received as part of a reorganization of the equity partners of an affordable housing project, including the Town. Revenues also include leasing of three residential rental units owned by the Town. Beginning in 2010 the Town implemented a deed restriction program called Mi Casa in order to provide financial assistance for first- time homebuyers in Avon. ADMINISTRATION OF THE FUND The Town Manager administers the Community Housing Fund. FINANCIAL SUMMARY ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Charges for Services: Rental Revenues - Employees 46,908$ 50,738$ 50,738$ 49,068$ Investment Earnings 497 411 147 32 Other Revenue: Bond Issuance Fees - 10,000 10,000 10,000 Nonclassified Revenues 120,374 3,329 1,503,294 2,636 Total Operating Revenues 167,779 64,478 1,564,179 61,736 Other Sources Operating Transfers-In - 250,000 250,000 - Total Other Sources - 250,000 250,000 - TOTAL REVENUES 167,779 314,478 1,814,179 61,736 EXPENDITURES General Government: Community Housing 51,734 10,000 660,000 900,000 Total Operating Expenditures 51,734 10,000 660,000 900,000 TOTAL EXPENDITURES 51,734 10,000 660,000 900,000 NET SOURCE (USE) OF FUNDS 116,045 304,478 1,154,179 (838,264) FUND BALANCES, Beginning of Year 716,549 695,291 832,594 1,986,773 FUND BALANCES, End of Year 832,594$ 999,769$ 1,986,773$ 1,148,509$ Fund Summary MUNICIPAL SERVICES Community Housing Fund #25 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND The Exterior Energy Offset Fund (EEOP) was establsihed to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. EEOP considers exterior energy uses over a nominal amount and establsihes fees based on average British Thermal Units (BTUs) required for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations, and field inspection are required and must be verified by theTown's Building Official. (b) The following EEOP fees shall apply at the time of Building Permit. Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP funds shall be used for: a) Provide educational materials and outreach for Town of Avon residents, businesses, employees and building owners including but not necessarily limited to printed guides, efficient building educational events, a webpage with available resources, links, and information. (b) Planning, design and implementation of renewable energy generation projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d) Funding other resources and administrative costs associated with green building and environmental sustainability oriented efforts. (e) Special consideration is given to projects that positively affect occupants of local affordable housing or low income residents in Town of Avon ADMINISTRATION OF THE FUND The Town Manager administers the Exterior Energy Offset Fund. FINANCIAL SUMMARY ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Licenses and Permits: Exterior Energy Offset Fee -$ 5,000$ 59,760$ 5,000$ Total Operating Revenues - 5,000 59,760 5,000 TOTAL REVENUES - 5,000 59,760 5,000 EXPENDITURES Community Development: Energy Efficiency Projects 12,000 - 12,000 13,000 Total Operating Expenditures 12,000 - 12,000 13,000 TOTAL EXPENDITURES 12,000 - 12,000 13,000 NET SOURCE (USE) OF FUNDS (12,000) 5,000 47,760 (8,000) FUND BALANCES, Beginning of Year 77,044 76,552 65,044 112,804 FUND BALANCES, End of Year 65,044$ 81,552$ 112,804$ 104,804$ Fund Summary MUNICIPAL SERVICES Exterior Energy Offset Fund #27 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: DISPOSABLE PAPER BAG FEE FUND The Disposable Paper Bag Fee Fund was established in order to account for fees received by the Town from retailers who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail purchase. Effective May 1, 2018 it is unlawfull for retailers to provide disposable plastic bags to customers at point of sale. The purpose of the program is to protect the public health, safety and welfare, to address the environmental problems associated with diposable bags, and to relive taxpayers of the costs imposed upon the Town associated with disposble bags. The intent is to encourage the use of reuseable bags. The fee shall be used exclusively for the following purposes: (1) producing and providing reusable bags to Town residents and guests; (2) educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the environment; (3) creating public educational campaigns to raise awareness about waste reduction and recycling; (4) funding programs and infrastructure that allows the Avon community to reduce waste and recycle; (5) purchasing and installing equipment designed to minimize waste pollution, including recycling containers and waste receptacles; (6) funding community cleanup or collection events and other activities to reduce waste; (7) maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction efforts; (8) providing educational information to customers about the Disposable Paper Bag Fee; (9) training retailer staff in the implementation and administration of the Disposable Paper Bag Fee; (10) improving or altering infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable Paper Bag Fee; and (11) paying for the administration of the Disposable Paper Bag Fee Program. ADMINISTRATION OF THE FUND The Town Manager administers the Disposable Paper Bag Fee Fund. FINANCIAL SUMMARY ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Other Revenues Disposable Paper Bag Fee 73,601$ 45,000$ 18,054$ -$ Total Operating Revenues 73,601 45,000 18,054 - TOTAL REVENUES 73,601 45,000 18,054 - EXPENDITURES General Government: Waste Reduction and Recycling 6,095 30,000 30,000 36,000 Total Operating Expenditures 6,095 30,000 30,000 36,000 TOTAL EXPENDITURES 6,095 30,000 30,000 36,000 NET SOURCE (USE) OF FUNDS 67,506 15,000 (11,946) (36,000) FUND BALANCES, Beginning of Year 21,227 86,227 88,733 76,787 FUND BALANCES, End of Year 88,733$ 101,227$ 76,787$ 40,787$ Fund Summary MUNICIPAL SERVICES Disposable Paper Bag Fee Fund #28 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on the Town's debt not accounted for in any other fund. Accounted for in this fund are the Series 2020 Refunding Certificates of Participation issued for the Regional Transportation Facility, the Series 2014B Certificates of Participation issued for street improvements, and the Series 2016 Certificates of Participation that were issued to finance the construction of a new public safety facility. BUDGET SUMMARY: DEBT SERVICE FUND ADMINISTRATION OF THE FUND The Finance Director administers the Debt Service Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY ATTACHMENT H Fund Summary Final Original Revised Proposed Account Actual Budget Budget Budget Number Description 2019 2020 2020 2021 REVENUES Investment Earnings: 57101 Investment Earnings 13,172$ 12,725$ 3,575$ -$ Other Sources: 59201 Transfers-In from Capital Projects Fund 1,007,932 1,010,038 1,007,801 967,385 59305 Refunding Bond Proceeds - - 1,973,000 - 50000 TOTAL REVENUES 1,021,104 1,022,763 2,984,376 967,385 EXPENDITURES Debt Service: 924 Series 2010, Certificates of Participation 65101 Principal 145,000 155,000 - - 65102 Interest 102,800 97,825 48,863 - 65103 Fiscal Agent Fees 1,500 1,500 750 - 65104 Bond Issuance Costs - - 46,765 - 65108 Arbitrage Compliance Fees 2,700 - 2,700 - 65109 Cash Management Fees 1,333 - 366 - 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal 230,000 235,000 230,000 235,000 65102 Interest 89,082 82,113 89,082 82,113 65103 Fiscal Agent Fees 1,500 1,500 1,500 1,500 65109 Cash Management Fees 32 - 50 50 927 Series 2016, Certificates of Participation (Public Safety Facility) 65101 Principal 275,000 285,000 275,000 285,000 65102 Interest 170,825 162,575 170,825 162,575 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65109 Cash Management Fees 45 - 50 50 928 Series 2020, Refunding Certificates of Participation (Series 2010 New Money) 65101 Principal - - 183,000 171,000 65102 Interest - - 6,000 22,017 65103 Fiscal Agent Fees - - 2,250 2,250 65109 Cash Management Fees - - 25 50 Total Debt Service 1,022,067 1,022,763 1,059,476 963,855 Other Uses 69105 Payments to Refunded Bond Escrow Agent - - 2,434,933 - 60000 TOTAL EXPENDITURES 1,022,067 1,022,763 3,494,409 963,855 NET SOURCE (USE) OF FUNDS (963) - (510,033) 3,530 FUND BALANCES, Beginning of Year 534,816 534,816 533,853 23,820 FUND BALANCES, End of Year 533,853$ 534,816$ 23,820$ 27,350$ MUNICIPAL SERVICES Debt Service Fund #31 ATTACHMENT H Year Principal Interest Principal Interest Principal Interest 2021 342,000.00$ 44,476.80$ 424,000.00$ 77,036.10$ 245,000.00$ 74,992.50$ 2022 345,000.00 40,270.25 433,000.00 68,089.70 250,000.00 67,569.00 2023 353,000.00 36,026.70 442,000.00 58,956.40 260,000.00 59,994.00 2024 355,000.00 31,684.80 451,000.00 49,627.20 265,000.00 52,116.00 2025 355,000.00 27,318.30 461,000.00 40,111.10 275,000.00 44,086.50 2026 363,000.00 22,951.80 470,000.00 30,384.00 280,000.00 35,754.00 2027 369,000.00 18,486.90 480,000.00 20,467.00 290,000.00 27,270.00 2028 374,000.00 13,948.20 490,000.00 10,339.00 300,000.00 18,483.00 2029 378,000.00 9,348.00 - - 310,000.00 9,393.00 2030 382,000.00 4,698.60 - - - - Total 3,616,000.00$ 249,210.35$ 3,651,000.00$ 355,010.50$ 2,475,000.00$ 389,658.00$ Funding: Interest Dates: Date of Issue: Interest Rate: Amount of Issue: Year Principal Interest Principal Interest 2021 290,000.00$ 156,875.00$ 181,277.59$ 66,805.03$ 2022 295,000.00 151,075.00 186,646.83 61,435.79 2023 300,000.00 145,175.00 192,175.11 55,907.51 2024 305,000.00 136,175.00 197,867.12 50,215.50 2025 320,000.00 127,025.00 203,727.73 44,354.89 2026 325,000.00 120,625.00 209,761.93 38,320.69 2027 330,000.00 114,125.00 215,974.84 32,107.78 2028 345,000.00 100,925.00 222,371.78 25,710.84 2029 355,000.00 87,125.00 228,958.19 19,124.43 2030 370,000.00 72,925.00 235,739.68 12,342.94 2031 385,000.00 58,125.00 242,721.93 5,360.69 2032 395,000.00 48,018.76 - - 2033 405,000.00 37,650.00 - - 2034 420,000.00 25,500.00 - - 2035 430,000.00 12,900.00 - - Total 5,270,000.00$ 1,394,243.76$ 2,317,222.73$ 411,686.09$ Funding: Interest Dates: Date of Issue: Interest Rate: Amount of Issue: Series 2020 Series 2020 Series 2014B Refunding Certificates of Participation Tax Increment Revenue Refunding Loan Certificates of Participation Real Estate Transfer Taxes, Fleet Maintenance Revenues Urban Renewal Fund Tax Increment Revenues Real Estate Transfer Taxes, General Revenues of the Town June 1 and December 1 June 1 and December 1 June 1 and December 1 Certificates of Participation Tax Increment Revenue Bonds September 2, 2020 May 1, 2020 December 1, 2029 1.230%2.110%3.03% $3,983,000 $4,111,000 $3,800,000 Series 2016 Series 2017 2.00% - 4.00%2.90% $6,300,000 $3,000,000 Real Estate Transfer Taxes, General Revenues of the Town Urban Renewal Fund Tax Increment Revenues June 1 and December 1 June 1 and December 1 December 1, 2035 December 1, 2031 TOWN OF AVON Self-Supported Bonded Debt ATTACHMENT H Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Personnel Services 950,665$ 1,028,060$ 1,033,855$ 1,092,160$ Commodities 109,829 136,633 150,592 150,095 Purchased & Contract Services 108,893 123,384 87,043 92,392 Other Operating Costs 734,749 651,934 601,126 680,890 Debt Service 41,755 41,755 41,755 41,755 Capital Outlay 1,287 2,000,000 44,000 2,500,000 Total 1,947,178$ 3,981,766$ 1,958,371$ 4,557,292$ Administration 328,445$ 277,931$ 272,647$ 270,058$ Operations 1,115,523 3,144,688 1,193,020 3,753,342 Wash Bay 147,625 179,309 181,383 222,169 Mobility Programs 355,585 379,838 311,321 311,723 Total 1,947,178$ 3,981,766$ 1,958,371$ 4,557,292$ Mobility Director 1 1 1 1 Mobility Operations Supervisor 1 1 1 2 Wash Bay Operator 1 1 1 1 Mobility Operator 5 5 5 5 Total 8 8 8 9 AUTHORIZED POSITIONS BUDGET SUMMARY: MOBILITY FUND The Mobility Department is the singular department of the Mobility Fund and is responsible for all multimodal (mobility) operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses. The Mobility Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant matches, in addition to a joint funding of the skier bus and evening dinner services, with the Beaver Creek Resort Company. ADMINISTRATION OF THE FUND The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility Operations Supervisor and Bus Wash Operator. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY EXPENDITURES BY PROGRAM ATTACHMENT H FinalOriginalRevised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 41,630$ 41,597$ 43,307$ 41,597$ Intergovernmental 245,980 1,846,000 408,279 2,245,980 Charges for Services 251,825 247,730 247,730 273,930 Other Revenues 116,565 121,880 121,880 107,243 Total Operating Revenues 656,000 2,257,207 821,196 2,668,750 Other Sources Sales of Capital Assets 6,176 - - - Transfers In from General Fund 1,150,000 1,300,000 1,150,000 1,300,000 Transfers In from Capital Projects Fund - - - 500,000 Total Other Sources 1,156,176 1,300,000 1,150,000 1,800,000 TOTAL REVENUES 1,812,176 3,557,207 1,971,196 4,468,750 EXPENDITURES Administration 328,445 277,931 272,647 270,058 Transit Operations 1,115,523 3,144,688 1,194,516 3,757,918 Washbay 147,625 179,309 181,383 222,169 Mobility Programs 355,585 379,838 311,321 313,375 TOTAL EXPENDITURES 1,947,178 3,981,766 1,959,867 4,563,520 NET SOURCE (USE) OF FUNDS (135,002) (424,559) 11,329 (94,770) FUND BALANCES, Beginning of Year 620,288 618,905 485,286 496,615 FUND BALANCES, End of Year 485,286$ 194,346$ 496,615$ 401,845$ Fund Summary MUNICIPAL SERVICES Mobility Enterprise Fund #52 ATTACHMENT H Final Original Revised Proposed Acct.Actual Budget Budget Budget Number Description 2019 2020 2020 2021 Taxes: Property Taxes 51101 Property Tax/ Gates GID 41,597$ 41,597$ 41,597$ 41,597$ 51103 Current & Delinquent interest 33 - 1,710 - 51000 Total Taxes 41,630 41,597 43,307 41,597 Intergovernmental: Federal Grants: 53104 FTA Grant - 1,600,000 - 2,000,000 53199 Other Federal Grants 245,980 246,000 408,279 245,980 53000 Total Intergovernmental 245,980 1,846,000 408,279 2,245,980 Charges for Services: Transportation: 54501 Beaver Creek 125,557 124,000 124,000 127,000 54507 Wash Bay Services- External 103,381 76,800 76,800 100,000 54902 Wash Bay Services- Internal 22,887 46,930 46,930 46,930 54000 Total Charges for Services 251,825 247,730 247,730 273,930 Other Revenues: 58201 Lease of Town-owned Property 84,603 82,427 82,427 82,790 58215 Sale of Electricty 16,509 21,453 21,453 21,453 58995 Bus Advertising Revenue 15,453 18,000 18,000 2,000 58999 Misc. Nonclassifed Revenue - - - 1,000 58000 Total Other Revenues 116,565 121,880 121,880 107,243 Other Sources: 59101 Sales of Capital Assets 6,176 - - 59201 Transfers In from General Fund 1,150,000 1,300,000 1,150,000 1,300,000 59201 Transfers In from Capital Projects Fund - - - 500,000 59000 Total Other Sources 1,156,176 1,300,000 1,150,000 1,800,000 50000 TOTAL REVENUES 1,812,176$ 3,557,207$ 1,971,196$ 4,468,750$ Revenue Detail MUNICIPAL SERVICES Mobility Enterprise Fund #52 ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Personnel Services 857,743$ 998,838$ 987,863$ 1,001,911$ Commodities 447,406 430,639 430,639 432,221 Purchased & Contract Services 169,829 52,735 54,622 52,096 Other Operating Costs 62,452 154,324 72,690 82,806 Debt Service 254,388 259,685 2,506,615 193,460 Capital Outlay 12,205 9,060 9,060 22,198 Total 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$ EXPENDITURES BY PROGRAM Fleet Maintenance 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$ Total 1,804,023$ 1,905,281$ 4,061,489$ 1,784,692$ AUTHORIZED POSITIONS Fleet Director 1 1 1 1 Purchasing Coordinator 1 1 1 1 Fleet Maintenance Foreman 2 2 2 2 Mechanic I-II 3 3 3 3 Mechanics Helper 1 1 1 1 Total 8 8 8 8 EXPENDITURES BY CATEGORY FINANCIAL SUMMARY BUDGET SUMMARY: FLEET MAINTENANCE FUND The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated in a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides equipment and vehicle management and maintenance and repair services. ADMINISTRATION OF THE FUND The Fleet Department is administered by the Fleet Director who oversees the operations of the Division, the fueling systems, statutory compliance, procurement and disposition of vehicles and equipment, policy development/compliance, monthly billing, budget development and provides the Division with leadership and managerial support. Approximately 90% of time is spent on general department administration, and the balance on mechanic training and hands-on support. ATTACHMENT H FinalOriginalRevised Adopted Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Charges for Services 1,273,950$ 1,447,495$ 1,442,139$ 1,263,542$ Other Revenue 410 - - - Total Operating Revenues 1,274,360 1,447,495 1,442,139 1,263,542 Other Sources Refunding Bond Proceeds - - 2,010,000 - Transfers-In from General Fund 550,000 475,000 475,000 525,000 Transfers-In from Debt Service Fund - - 256,716 - Sales of Fixed Assets 2,120 - - - Total Other Sources 552,120 475,000 2,741,716 525,000 TOTAL REVENUES 1,826,480 1,922,495 4,183,855 1,788,542 EXPENDITURES Public Works: Fleet Maintenance 1,804,023 1,905,281 1,834,610 1,776,934 Total Operating Expenditures 1,804,023 1,905,281 1,834,610 1,776,934 Other Uses Payment to Refunding Bond Escrow Agent - - 2,219,130 - TOTAL EXPENDITURES 1,804,023 1,905,281 4,053,740 1,776,934 NET SOURCE (USE) OF FUNDS 22,457 17,214 130,115 11,608 FUND BALANCES, Beginning of Year 32,334 23,663 54,791 184,906 FUND BALANCES, End of Year 54,791$ 40,877$ 184,906$ 196,514$ Fund Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 ATTACHMENT H Final Original Revised Adopted Acct.Actual Budget Budget Budget Number Description 2019 2020 2020 2021 Charges for Services: 54806 3rd Party Fleet Maintenance Chrgs.579,877$ 820,767 820,767$ 725,000$ 54901 Dept. Fleet Maintenance Chrgs.644,894 608,728 608,728 525,898 54903 Sales of Fuel 49,179 18,000 12,644 12,644 54000 Total Charges for Services 1,273,950 1,447,495 1,442,139 1,263,542 Other Revenues: 58205 Insurance Reimbursements - - - - 58999 Miscellaneous Nonclassified Revenues 410 - - - 58000 Total Other Revenues 410 - - - Other Sources: 59201 Transfers In - General Fund 550,000 475,000 475,000 525,000 59201 Transfers-In from Debt Service Fund - - 256,716 - 59101 Sales of Fixed Assets 2,120 - - - 59000 Total Other Sources 552,120 475,000 731,716 525,000 50000 TOTAL REVENUES 1,826,480$ 1,922,495$ 2,173,855$ 1,788,542$ Revenue Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 ATTACHMENT H Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Fleet and Heavy Equipment 541,668$ 697,960 93,846 990,505$ Recreation Center Equipment 200,364 131,100 131,100 3,331 Computer and Office Equipment 64,458 71,233 85,641 24,499 Machinery and Equipment 16,733 43,898 - 43,898 Heat Recovery 25 - - - Total 823,248$ 944,191$ 310,587$ 1,062,233$ EXPENDITURES BY CATEGORY The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacements. BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND ADMINISTRATION OF THE FUND The Equipment Replacement Fund is administered by the Finance Director with assistance from other department directors. FINANCIAL SUMMARY ATTACHMENT H Final Original Revised Adopted Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Charges for Services: Equipment Replacement Charges 690,588$ 683,687$ -$ 750,789$ Other Revenue Insurance Cliam Reimbursements 19,650 27,750 28,615 - Total Operating Revenues 710,238 711,437 28,615 750,789 Other Sources Sales of Fixed Assets 38,263 35,000 35,000 35,000 Capital Lease Proceeds - - - 425,000 Total Other Sources 38,263 35,000 35,000 460,000 TOTAL REVENUES 748,501 746,437 63,615 1,210,789 EXPENDITURES Capital Outlay: Fleet and Heavy Equipment 541,668 697,960 93,846 990,505 Recreation Center Equipment 200,364 131,100 131,100 3,331 Computer and Office Equipment 64,458 71,233 85,641 24,499 Machinery and Equipment 16,733 43,898 - 43,898 Heat Recovery 25 - - - Total Operating Expenditures 823,248 944,191 310,587 1,062,233 TOTAL EXPENDITURES 823,248 944,191 310,587 1,062,233 NET SOURCE (USE) OF FUNDS (74,747) (197,754) (246,972) 148,556 FUND BALANCES, Beginning of Year 3,352,436 3,214,496 3,277,689 3,030,717 FUND BALANCES, End of Year 3,277,689$ 3,016,742$ 3,030,717$ 3,179,273$ Fund Summary MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 ATTACHMENT H Final Original Revised Adopted Account Actual Budget Budget Budget Number Description 2019 2020 2020 2021 Charges for Services: Equipment Rental Charges 54904 Nondepartmental 106,934 106,934 - 71,126 54904 Comm Dev - Planning 847 - - - 54905 Comm Dev - Building Inspection - - - 3,997 54904 Police - Administration 46,317 46,317 - 32,923 54904 Police - Patrol 94,821 94,821 - 103,379 54904 Police - Investigations 8,071 8,071 - 17,800 54904 Engineering 1,899 1,899 - 3,986 54904 Buildings 63,802 63,802 - 100,522 54904 Public Works - Road and Bridge 110,967 110,967 - 99,819 54904 Public Works - Parks 103,475 103,475 - 121,542 54904 Mobility - Operations 44,088 44,088 - 13,724 54904 Mobility - Wash Bay 21,939 21,939 - 65,241 54904 Fleet Maintenance 1,807 1,807 - 8,428 54903 Recreation - Administration - - - 11,804 54904 Recreation - Aquatics 21,157 21,157 - 21,933 54904 Recreation - Fitness 58,410 58,410 - 74,565 54904 Recreation - Guest Services 6,054 - - - 54000 Total Charges for Services 690,588 683,687 - 750,789 Other Revenue 58205 Insurance Claim Reimbursements 19,650 27,750 28,615 - Other Sources: 59101 Sale of Fixed Assets 38,263 35,000 35,000 35,000 59303 Capital Lease Proceeds - - - 425,000 59000 Total Other Sources 38,263 35,000 35,000 460,000 50000 TOTAL REVENUES 748,501$ 746,437$ 63,615$ 1,210,789$ Revenue Detail MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63 ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2020 Amended Department:N/A Program: Fleet and Heavy Equipment #811 Account 2020 Amended Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Non-Departmental: Utility 4X4 Hybrid Replace #400 23,721$ Replace #401, Toyota Highlander 37,366 Roads and Bridges: Pickup w/ Plow - Replace #220 35,017 Street Sweeper - Replace #216 250,000 Loader - Replace #294 175,000 Parks: Flatbed- Replace #287 47,452 Tractor - Replace #286 31,795 Clubcar Electric Cart - Replace #207 10,947 Bobcat/Toolcat - Replace #274 59,142 Police: 2020 Ford Interceptor - Replaces #356 Totaled R 56,480 Recreation Dept: Chevy Van - Replace #501 27,520 66501 Fleet and Heavy Equipment 93,846 66000 Total Capital Outlay 93,846$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2021 Proposed Department:N/A Program: Fleet and Heavy Equipment #811 Account 2021 Proposed Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Non-Departmental: Utility 4X4 Hybrid Replace #400, Neighborhood Electric Vehicle 25,000$ Police: Utility 4X4 Hybrid Replace #348 56,000 Replace #349 56,000 Replace #351 56,000 Public Works - Roads and Bridges: Pickup w/ Plow (4X4) - Replace #220 35,017 Public Works - Parks: Pickup w/ Plow (4X4) - Replace #209 33,540 Flatbed- Replace #287 47,452 66501 Automobiles and Light-duty Trucks 309,009 Public Works - Roads and Bridges: Street Sweeper - Replace #216 250,000 Loader - Replace #294 175,000 Public Works - Parks: Clubcar Electric Cart - Replace #207 10,947 Tractor - Replace #286 31,795 Bobcat/Toolcat - Replace #274 59,142 Lift Truck - Replace #104 154,612 66502 Heavy Trucks and Moving Equipment 681,496 66000 Total Capital Outlay 990,505$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2020 Original Department:N/A Program:Recreation Equipment #812 2020 Account Original Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Recreation Center Aquatics (Building Improvements): Water Cannon 8,442$ Tumble Bucket 5,365 Hitchin Post Pipefalls 5,048 Steam Generator 11,279 Diving Board 5,616 Parks: Paddleboats #1855, 1856, 1854, 1857, 1429, 143 15,502 Facilities: Dry Vaccum in Rec Center- Replace #1634 933 Security Cameras (14) in Rec Center - Replace 12,155 Diving Board Platform - Replace #1999 5,070 Manlift - Replace 9,052 Fitness: LCD Televisions - Replace #1073, 1074, 1075 7,625 Dumbbells - Replace #779, 857, 778, 945, 946, 94 13,803 Spin Bikes - Replace # 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019 24,198 Aerobic Dumbells - Replace #1845, 790 6,291 Roman Bench - Replace #1345 721 66407 Athletic and Recreational Equipment 131,100 66000 Total Capital Outlay 131,100$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2021 Proposed Department:N/A Program:Recreation Equipment #812 2021 Account Proposed Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Recreation Center Fitness: Olympic Flat Bench #2218 553$ Preacher Curl #2220 553 Smith Machine #2219 2,225 66407 Athletic and Recreational Equipment 3,331 66000 Total Capital Outlay 3,331$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2020 Amended Department:N/A Program:Computers and Office Equipment #813 2020 Account Amended Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Technology: Switches: Replace #1831, 1832, 2216 25,498$ Virtual Servers: UCS C220 MD - VM Host #1829 21,198 UCS C240 M3 - VM Host #1835 24,537 Police Patrol: MDTs (4)14,408 66402 Computers and Peripherals 85,641 66000 Total Capital Outlay 85,641$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2021 Proposed Department:N/A Program:Computers and Office Equipment #813 2021 Account Proposed Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Technology: Wireless LAN Controller 24,499$ 66402 Computers and Peripherals 24,499 66000 Total Capital Outlay 24,499$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2020 Revised Department:N/A Program:Machinery and Equipment #814 2020 Account Revised Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Machinery and Equipment Roads and Bridges Dept: UHF Repeater Radio - Replace #1681 8,598$ Variable Message Sign - Replace #657 27,639 Parks Dept: Snowblower - Replace #1300 7,661 66499 Other Machinery and Equipment - 66000 Total Capital Outlay -$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2021 Proposed Department:N/A Program:Machinery and Equipment #814 2021 Account Proposed Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Machinery and Equipment Roads and Bridges Dept: UHF Repeater Radio - Replace #1681 8,598$ Variable Message Sign - Replace #657 27,639 Parks Dept: Snowblower - Replace #1300 7,661 66403 Audio/Visual Equipment 43,898 66000 Total Capital Outlay 43,898$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2020 Original Department:N/A Program:Heat Recovery #815 2020 Account Original Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Heat Recovery Buildings and Facilities:- 66704 Heat Recovery - 66000 Total Capital Outlay -$ ATTACHMENT H TOWN OF AVON DETAILED BUDGET REQUESTS 2021 Proposed Department:N/A Program:Heat Recovery #815 2021 Account Proposed Number Account Name Justification Budget EQUIPMENT REPLACEMENT: Heat Recovery Buildings and Facilities:-$ 66704 Heat Recovery - 66000 Total Capital Outlay -$ ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 Personnel Services 1,012,819$ 1,346,977$ 1,116,666$ 1,133,317$ Commodities 52,181 39,455 55,214 8,565 Purchased & Contract Services 643,464 630,641 514,869 469,832 Other Operating Costs 587,168 562,172 805,179 593,747 Capital Outlay 11,628 8,450 37,149 1,350 Total 2,307,260$ 2,587,695$ 2,529,077$ 2,206,811$ Mayor and Town Council 279,585$ 270,662$ 267,768$ 292,101$ Town Attorney/Legal 212,972 155,000 205,000 205,000 Town Clerk 132,617 134,843 139,737 135,652 Municipal Court 93,189 148,478 128,141 134,547 Town Manager 364,059 579,654 412,154 423,644 Community Relations 202,096 268,766 226,211 248,119 Economic Development - 140,250 143,250 158,700 Special Events 825,625 798,042 392,195 514,898 Community Grants 197,117 92,000 97,000 94,150 COVID-10 - - 517,621 - Total 2,307,260$ 2,587,695$ 2,529,077$ 2,206,811$ BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not dispersed proportionately among departments and funds. DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM The General Government Department includes the legislative, general administrative services, legal, municipal court, special events, communications and marketing, community grants and economic development functions of the Town. These functions are performed by the Council, Town Manager, Town Clerk, Town Attorney, Municipal Court Judge, and various Town Staff. SUMMARY OF CHANGES FROM PREVIOUS YEAR The Deputy Town Manager was vacated in late 2019, this position was subsequently eliminated and all expenses for this position are not included in the 2021 budget. The Special Events Coordinator position was vacated mid-year in 2020, this position was subsequently eliminated and all expenses for this position are not included in the 2021 budget; however, the Special Events Coordinator Position has been replaced with two full-time seasonal coordinators to assist with the summer events season. Planning and Zoning Commmission expenses were moved from the General Government to Community Development. ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Town Manager 1 1 1 1 Deputy Town Manager 1 1 0 0 Executive Asst. to the Town Manager 0 1 1 1 General Government Intern 0 1 1 0 Communications Manager 1 1 1 1 Town Clerk 1 1 1 1 Court Administrator 1 1 1 1 Cultural Arts and Special Events Manager 1 1 1 1 Special Events Coordinator 1 1 1 0 Total 7 9 8 6 Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which are provided funding to other agencies, are approved by the Town Council. JUDICIAL Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel appointments. AUTHORIZED POSITIONS PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT LEGISLATIVE Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances. ADMINISTRATION Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town. Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s various constituencies on activities, agendas and programs. Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests. ATTACHMENT H Special Events Administration & Production: Responsible for the special event development operations of all special events in the Town of Avon, including Town-produced events, such as Salute to the USA, and events put on by outside producers. The staff provides administrative support to the Cultural, Arts and Special Events (CASE) Committee. The CASE Manager oversees two part-time employees and the Town's volunteers. Event Funding: $741,894 has been approved by the Town Council for 2021 special events, which includes town-produced and third party-produced events. Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which include economic development, art and cultural programs, regional environmental projects and health and human service needs. ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61102 Regular Part-time Salaries 51,000 51,372 51,000 51,000 61207 Telephone Allowance 480 480 480 480 [Entity] Budget Detail Desc.Total [111] Telephone 480 Total 480 61302 Retirement Contrib. - PTS 1,913 1,926 1,912 1,912 61401 FICA/Medicare 562 752 746 746 61501 Grp Health & Life Insurance 139,007 148,533 148,533 168,654 61507 Dental Insurance 11,672 10,971 10,971 11,655 61509 Worker's Compensation 21 62 62 62 61510 Unemployment Insurance 153 154 153 153 61000 Personnel Services 204,807 214,251 213,857 234,662 62999 Office Supplies and Material 208 0 0 0 62000 Commodities 208 0 0 0 63203 Printing and Reproduction S 431 300 300 300 [Entity] Budget Detail Desc.Total [111] Business Cards, Name Badges & Name Plates 300 Total 300 63303 Photography Services 0 1,000 1,000 0 63999 Other Contract Services 19,037 3,500 500 3,000 [Entity] Budget Detail Desc.Total [111] Consulting/Training 3,000 Total 3,000 63000 Purchased & Contracted 19,468 4,800 1,800 3,300 64101 Professional Development 9,012 5,300 5,300 6,900 [Entity] Budget Detail Desc.Total [111] Creative Industries Summit 1,000 [111] CML Vail 1,200 [111] CAST Meetings 1,500 [111] APA 1,600 [111] Miscellaneous 1,600 Total 6,900 64102 Dues, Licenses and Membe 39,002 38,511 39,011 38,089 [Entity] Budget Detail Desc.Note Total [111] I-70 Coalition 3,491 [111] CAST Board cut dues by 50% 1,213 [111] CML 9,697 [111] NWCCOG 6,338 [111] Climate Action Coll 12,350 [111] CC4CA 5,000 111 Mayor and Town Council Town of Avon Line Item Detail ATTACHMENT H Total 38,089 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64104 Meeting Expenses 7,088 7,800 7,800 7,800 [Entity] Budget Detail Desc.Total [111] Town Council Meetings & Retreats 5,000 [111] Mayor Meeting Meals 1,600 [111] Council Meetings 1,200 Total 7,800 64000 Other Operating Costs 55,102 51,611 52,111 52,789 66402 Computers and Peripherals 0 0 0 1,350 [Entity] Budget Detail Desc.Note Total [111] Replace Council iPad Council-iPad-1 450 [111] Replace Council iPad Council-iPad-2 450 [111] Replace Council iPad Council-iPad-3 450 Total 1,350 66000 Capital Outlay 0 0 0 1,350 60000T Total Expenditures & Ot 279,585 270,662 267,768 292,101 111 Mayor and Town Council Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63101 Legal Services 212,972 155,000 205,000 205,000 [Entity] Budget Detail Desc.Total [113] Town Attorney General 180,000 [113] Other Legal Services 25,000 Total 205,000 63000 Purchased & Contracted 212,972 155,000 205,000 205,000 60000T Total Expenditures & Ot 212,972 155,000 205,000 205,000 113 Town Attorney and Legal Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 67,631 71,682 69,452 69,452 61106 Paid out Leave 0 688 0 0 61121 PTS Wages 3,320 0 0 0 61151 Overtime Wages 495 500 500 500 61157 Spanish Fluency Stipend 0 0 704 2,288 [Entity] Budget Detail Desc.Note Total [115] Avon Habla Torres 2,288 Total 2,288 61301 Retirement Contrib. - FT 7,509 7,961 7,640 7,640 61302 Retirement Contrib. - PTS 125 0 0 0 61304 Employee Assistance Prog 24 24 24 24 61401 FICA/Medicare 1,045 1,057 1,014 1,014 61501 Grp Health & Life Insurance 28,551 29,945 29,938 33,031 61505 Long-term Disab Insurance 381 405 396 396 61507 Dental Insurance 2,419 2,251 2,251 2,464 61509 Worker's Compensation 68 106 103 103 61510 Unemployment Insurance 224 219 210 210 61000 Personnel Services 111,794 114,838 112,232 117,121 62801 Employee Recognition Exp 0 25 25 50 [Entity] Budget Detail Desc.Total [115] Employee Recognition 50 Total 50 62905 Books and Periodicals 7,151 4,500 4,500 4,500 [Entity] Budget Detail Desc.Total [115] Codification 4,500 Total 4,500 62999 Office Supplies and Material 332 260 260 260 [Entity] Budget Detail Desc.Total [115] General Office Supplies 260 Total 260 62000 Commodities 7,483 4,785 4,785 4,810 63304 Computer Services and Su 1,391 1,525 1,525 1,525 [Entity] Budget Detail Desc.Total [115] Municipal Code Hosting 525 [115] Laserfiche Consulting 1,000 Total 1,525 63504 R&M - Office Equipment an 1,090 1,700 1,700 1,700 [Entity] Budget Detail Desc.Total [115] Xeros Base Fee 1,700 Total 1,700 115 Town Clerk Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63603 Rentals - Office Equipment 2,383 2,400 2,400 2,400 63999 Other Contract Services 251 500 500 500 [Entity] Budget Detail Desc.Total [115] Background Checks 500 Total 500 63000 Purchased & Contracted 5,115 6,125 6,125 6,125 64101 Professional Development 455 5,400 5,400 2,400 [Entity] Budget Detail Desc.Total [115] CMCA Conference x1 1,100 [115] CMCA Certification x1 800 [115] Misc trainings 500 Total 2,400 64102 Dues, Licenses and Membe 295 445 445 445 64301 Postage and Delivery 146 50 50 50 [Entity] Budget Detail Desc.Total [115] FedEx and UPS Charges 50 Total 50 64302 Recording Fees 97 500 500 500 [Entity] Budget Detail Desc.Total [115] County Recording Fees 500 Total 500 64305 Election and Registration C 5,976 1,500 9,000 3,000 [Entity] Budget Detail Desc.Note Total [115] General Election Costs Based on 3 yr average 3,000 Total 3,000 64901 Advertising and Legal Notic 343 1,200 1,200 1,200 [Entity] Budget Detail Desc.Total [115] Town Clerk Legal Notices 1,200 Total 1,200 64000 Other Operating Costs 7,312 9,095 16,595 7,595 66402 Computers and Peripherals 913 0 0 0 66000 Capital Outlay 913 0 0 0 60000T Total Expenditures & Ot 132,617 134,843 139,737 135,651 115 Town Clerk Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 26,516 55,049 52,520 52,520 61102 Regular Part-time Salaries 22,324 24,367 24,190 24,190 61106 Paid out Leave 0 776 0 0 61151 Overtime Wages 491 0 0 0 61301 Retirement Contrib. - FT 3,095 6,141 5,777 5,777 61302 Retirement Contrib. - PTS 837 914 907 907 61304 Employee Assistance Prog 12 48 48 48 61401 FICA/Medicare 750 1,163 1,112 1,112 61501 Grp Health & Life Insurance 4,315 29,974 10,153 11,474 61505 Long-term Disab Insurance 148 449 437 437 61507 Dental Insurance 297 2,251 666 726 61509 Worker's Compensation 44 117 113 113 61510 Unemployment Insurance 154 241 230 230 61000 Personnel Services 58,982 121,490 96,155 97,536 62801 Employee Recognition Exp 0 25 25 50 [Entity] Budget Detail Desc.Total [121] Employee Recognition 50 Total 50 62999 Office Supplies and Material 199 200 200 200 [Entity] Budget Detail Desc.Total [121] Supplies Specific to Court 200 Total 200 62000 Commodities 199 225 225 250 63101 Legal Services 19,990 18,000 23,000 23,000 [Entity] Budget Detail Desc.Total [121] Municipal Court Legal 23,000 Total 23,000 63199 Other Professional Services 0 500 500 500 [Entity] Budget Detail Desc.Total [121] Indigent Attorney Fees{CRLF}Attorney Fees 500 Total 500 63202 Juror and Witness Fees 0 250 250 250 [Entity] Budget Detail Desc.Total [121] Jury Trial Requests 250 Total 250 63304 Computer Services and Su 3,341 3,438 3,438 3,438 [Entity] Budget Detail Desc.Total [121] FullCourt Annual 3,438 Total 3,438 121 Municipal Court Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63999 Other Contract Services 5,653 3,500 3,500 8,500 [Entity] Budget Detail Desc.Total [121] Translation Services - 23 8,500 Total 8,500 63000 Purchased & Contracted 28,984 25,688 30,688 35,688 64101 Professional Development 3,085 1,000 1,000 1,000 [Entity] Budget Detail Desc.Total [121] Miscellaneous Court 1,000 Total 1,000 64102 Dues, Licenses and Membe 44 75 75 75 [Entity] Budget Detail Desc.Total [121] CAMCA 75 Total 75 64000 Other Operating Costs 3,129 1,075 1,075 1,075 66402 Computers and Peripherals 1,896 0 0 0 66000 Capital Outlay 1,896 0 0 0 60000T Total Expenditures & Ot 93,189 148,478 128,143 134,549 121 Municipal Court Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 244,782 406,927 291,500 292,604 61106 Paid out Leave 9,308 3,962 0 0 61201 Automobile Allowance 4,357 6,044 6,000 6,000 61203 Housing Allowance 5,011 6,951 6,900 6,900 61301 Retirement Contrib. - FT 27,950 45,198 32,065 32,186 61304 Employee Assistance Prog 44 97 71 72 61401 FICA/Medicare 3,699 6,146 4,414 4,430 61501 Grp Health & Life Insurance 39,659 79,392 49,293 59,210 61505 Long-term Disab Insurance 1,376 2,302 1,668 1,668 61507 Dental Insurance 3,116 5,409 3,158 3,569 61509 Worker's Compensation 716 2,988 2,800 2,801 61510 Unemployment Insurance 748 1,272 913 917 61000 Personnel Services 340,765 566,687 398,781 410,357 62801 Employee Recognition Exp 62 50 50 150 [Entity] Budget Detail Desc.Total [131] $50 X 3 employees 150 Total 150 62999 Office Supplies and Material 192 100 100 100 [Entity] Budget Detail Desc.Total [131] General Supplies 100 Total 100 62000 Commodities 255 150 150 250 63203 Printing and Reproduction S 22 0 250 250 63999 Other Contract Services 418 1,220 1,220 1,220 [Entity] Budget Detail Desc.Note Total [131] Miscellaneous Professional Services 700 [131] Vail Alarm Monitoring Fee For panic alarm in council chambers 520 Total 1,220 63000 Purchased & Contracted 439 1,220 1,470 1,470 64101 Professional Development 3,325 5,250 5,250 6,540 [Entity] Budget Detail Desc.Total [131] CML Conf Fee 340 [131] ICMA Annual Conference or Workshop 1,700 [131] CCCMA Conference, Hotel & Conf. Fees 500 [131] Misc Meetings & Trainings 2,000 [131] Intern Meetings & Trainings 2,000 Total 6,540 131 Town Manager Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 487 2,575 2,575 1,375 [Entity] Budget Detail Desc.Total [131] ICMA (1)1,200 [131] CCCMA (2)175 Total 1,375 64104 Meeting Expenses 10,934 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [131] Town Business Expenses 2,500 Total 2,500 64206 Cellular and Paging 899 1,272 1,426 1,152 [Entity] Budget Detail Desc.Note Total [131] Cell phone reimbursement 2 x $48 x 12 mths 1,152 Total 1,152 64902 Financial Support, Donation 1,600 0 0 0 64000 Other Operating Costs 17,244 11,597 11,751 11,567 66402 Computers and Peripherals 5,356 0 0 0 66000 Capital Outlay 5,356 0 0 0 60000T Total Expenditures & Ot 364,059 579,654 412,152 423,644 131 Town Manager Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 73,847 81,196 78,276 78,276 61106 Paid out Leave 0 753 0 0 61301 Retirement Contrib. - FT 8,123 9,014 8,610 8,610 61304 Employee Assistance Prog 24 24 24 24 61401 FICA/Medicare 1,042 1,188 1,135 1,135 61501 Grp Health & Life Insurance 19,350 20,308 20,288 23,754 61505 Long-term Disab Insurance 417 475 446 446 61507 Dental Insurance 1,396 1,300 1,300 1,421 61509 Worker's Compensation 67 120 116 116 61510 Unemployment Insurance 220 246 235 235 61000 Personnel Services 104,486 114,624 110,430 114,017 62801 Employee Recognition Expe 0 25 25 50 [Entity] Budget Detail Desc.Total [133] Employee Recognition 50 Total 50 62904 Software 21 0 0 0 62999 Office Supplies and Material 91 100 100 100 62000 Commodities 112 125 125 150 63199 Other Professional Services 1,406 32,810 11,455 7,100 [Entity] Budget Detail Desc.Total [133] Marketing Consulting 5,000 [133] Social Media Management 500 [133] Creative Suite 6 600 [133] Creative Services 1,000 Total 7,100 63203 Printing and Reproduction S 418 500 1,394 1,500 [Entity] Budget Detail Desc.Total [133] Misc Postcard Mailer 1,000 [133] Misc Poster Printing 500 Total 1,500 63303 Photography Services 11,700 10,000 10,000 10,000 [Entity] Budget Detail Desc.Total [133] Seasonal Photography 5,000 [133] Videography 5,000 Total 10,000 63304 Computer Services and Sup 63 0 0 1,068 [Entity] Budget Detail Desc.Note Total [133] Internet for Wildridge webcam $89 x 12 1,068 [133] .0 Total 1,068 133 Community Relations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63999 Other Contract Services 14,096 22,175 36,575 33,250 [Entity] Budget Detail Desc.Total [133] Civic Plus Hosting 13,500 [133] Misc Website Updates 1,000 [133] Bang the Table 15,000 [133] Clear Gov - Insight module 3,750 Total 33,250 63000 Purchased & Contracted S 27,683 100,485 59,424 52,918 64101 Professional Development 139 1,000 1,000 1,000 64206 Cellular and Paging 434 432 432 434 [Entity] Budget Detail Desc.Total [133] Cell Phone 434 Total 434 64301 Postage and Delivery 79 0 0 0 64901 Advertising and Legal Notic 12,075 13,500 16,200 41,000 [Entity] Budget Detail Desc.Total [133] Digital Advertising 15,000 [133] Misc Advertising 2,000 [133] El Puente 24,000 Total 41,000 64904 Operating Fees, Assessmen 55,497 38,600 38,600 38,600 [Entity] Budget Detail Desc.Total [133] Channel 5 - 2% franchise 38,600 Total 38,600 64000 Other Operating Costs 68,224 53,532 56,232 81,034 66402 Computers and Peripherals 1,589 0 0 0 66000 Capital Outlay 1,589 0 0 0 60000T Total Expenditures & Oth 202,096 268,766 226,211 248,119 133 Community Relations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63199 Other Professional Services 0 22,750 22,750 24,000 [Entity] Budget Detail Desc.Total [134] Destimetrics/Inntopia 24,000 Total 24,000 63999 Other Contract Services 0 0 20,000 0 63000 Purchased & Contracted 0 22,750 42,750 24,000 64102 Dues, Licenses and Membe 0 0 15,000 15,200 [Entity] Budget Detail Desc.Total [134] Vail Board of Realtors Membership 200 [134] Front Ranger 15,000 Total 15,200 64902 Financial Support, Donation 0 117,500 85,500 119,500 [Entity] Budget Detail Desc.Note Total [134] Northwest SBDC 5,000 [134] EGE Air Alliance 20,000 [134] Vail Valley Partnership 12,500 [134] Vail Valley Foundation Birds of Prey 40,000 [134] Vail Valley Mountain Trails Alliance 5,000 [134] Walking Mountains 35,000 [134] Avon Athletes Zoe Kalapos and Taylor Seaton 2,000 Total 119,500 64000 Other Operating Costs 0 117,500 100,500 134,700 60000T Total Expenditures & Ot 0 140,250 143,250 158,700 134 Economic Development Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 0 150,124 120,070 89,998 61106 Paid out Leave 0 1,496 2,092 0 61121 PTS Wages 0 0 7,280 19,820 [Entity] Budget Detail Desc.Note Total [136] PTS Production Asst. 22 weeks 5/17-10/9 12,320 [136] Seating Attendants 15 weeks 05/24-09/06 7,500 Total 19,820 61301 Retirement Contrib. - FT 0 16,678 13,438 9,900 61302 Retirement Contrib. - PTS 0 0 273 743 61304 Employee Assistance Prog 0 48 38 24 61401 FICA/Medicare 0 2,198 1,877 1,592 61501 Grp Health & Life Insurance 0 40,102 35,885 33,110 61505 Long-term Disab Insurance 0 848 686 513 61507 Dental Insurance 0 2,917 2,640 2,464 61509 Worker's Compensation 0 222 566 1,191 61510 Unemployment Insurance 0 455 366 270 61000 Personnel Services 0 215,087 185,212 159,625 62302 Special Event Materials & S 0 3,550 999 203 62801 Employee Recognition Exp 0 50 50 50 [Entity] Budget Detail Desc.Note Total [136] Employee Recognition $50 x 1 50 Total 50 62802 Food and Beverages 0 29,870 4,000 2,076 [Entity] Budget Detail Desc.Note Total [136] Town Clean Up 1,500 [136] AvonLIVE! Artist hospitality 276 [136] General Volunteer support 300 Total 2,076 62805 Clothing and Uniforms 0 300 300 300 62899 Other Miscellaneous Operat 0 100 100 200 62904 Software 0 300 1,225 276 [Entity] Budget Detail Desc.Total [136] Adobe Acrobat 276 Total 276 62000 Commodities 0 34,170 6,674 3,105 63199 Other Professional Services 0 22,700 500 0 63203 Printing and Reproduction S 0 7,085 2,000 3,450 [Entity] Budget Detail Desc.Note Total [136] AvonLIVE directional signage 250 136 Special Events Town of Avon Line Item Detail ATTACHMENT H [136] General Light pole banners 3,200 Total 3,450 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63304 Computer Services and Su 0 2,000 0 0 63305 Audio/Visual Services 0 31,900 15,500 16,500 [Entity] Budget Detail Desc.Note Total [136] AvonLIVE stage production 16,500 Total 16,500 63306 Security Services 0 27,463 0 0 63606 Rentals - Crowd & Traffic C 0 9,250 9,250 0 63607 Rentals - Portable Facilities 0 13,700 3,410 4,715 [Entity] Budget Detail Desc.Note Total [136] AvonLIVE PortaPotties, Handwash station 4,715 Total 4,715 Admission Fee Expenses 0 13,500 14,034 13,296 [Entity] Budget Detail Desc.Note Total [136] Event assets power, tents, risers 13,296 Total 13,296 63999 Other Contract Services 0 186,975 79,616 103,370 [Entity] Budget Detail Desc.Note Total [136] Town Clean Up music talent 400 [136] AvonLIVE talent, WM, photo 27,501 [136] SunsetLIVE talent 10,500 [136] Pop Up Music talent 8,799 [136] Lakeside Cinema screen, movies 11,170 [136] General Temporary Art Art project MSM 20,000 [136] General Permanent Art TBD 25,000 Total 103,370 63000 Purchased & Contracted 0 314,573 124,310 141,331 64101 Professional Development 0 2,800 2,800 1,450 [Entity] Budget Detail Desc.Note Total [136] CFEA Denver conference 250 [136] IFEA Conference 800 [136] CCI Summit Conference 400 Total 1,450 136 Special Events Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 0 975 975 1,925 [Entity] Budget Detail Desc.Total [136] CFEA Dues 175 [136] IFEA Dues 800 [136] Pollstar 950 Total 1,925 64103 Mileage Reimb. and Travel 0 3,700 3,700 2,000 [Entity] Budget Detail Desc.Note Total [136] Per Diem CFEA / CCI 300 [136] Lodging IFEA / CCI 1,050 [136] Air travel IFEA 450 [136] Ground travel 200 Total 2,000 64104 Meeting Expenses 0 1,050 1,050 1,766 [Entity] Budget Detail Desc.Note Total [136] CASE Meetings one per month 1,716 [136] Other misc. 50 Total 1,766 64206 Cellular and Paging 0 1,248 1,272 636 [Entity] Budget Detail Desc.Total [136] Cell Phones (1) Manager 636 Total 636 64306 Permit and Licensing Fees 0 1,445 1,145 1,860 [Entity] Budget Detail Desc.Note Total [136] Optional Premise Liquor State renewal 500 [136] Option Premise Liquor Local 175 [136] ASCAP 365 [136] SESAC 470 [136] BMI 350 Total 1,860 64307 Bank Service Charges and 0 1,552 112 0 64308 Sales Tax 0 3,644 264 0 64901 Advertising and Legal Notic 0 22,445 8,195 2,700 [Entity] Budget Detail Desc.Note Total [136] Town Clean Up Facebook, Instagram 200 [136] Avon Live Facebook, Instagram 1,100 [136] Sunset Live Facebook, Instagram 1,400 Total 2,700 136 Special Events Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64902 Financial Support, Donation 0 186,902 47,902 198,500 [Entity] Budget Detail Desc.Total [136] Financial Support Total 198,500 Total 198,500 64000 Other Operating Costs 0 225,761 67,415 210,837 66402 Computers and Peripherals 0 950 1,085 0 66404 Furniture and Fixtures 0 7,500 7,500 0 66000 Capital Outlay 0 8,450 8,585 0 60000T Total Expenditures & Ot 0 798,042 392,196 514,898 136 Special Events Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 0 0 0 250 [Entity] Budget Detail Desc.Total [137] Eagle County Historical Society 250 Total 250 64902 Financial Support, Donation 0 92,000 97,000 93,900 [Entity] Budget Detail Desc.Total [137] Buddy Werner League 1,000 [137] Catholic Charities 3,000 [137] Cycle Effect 2,200 [137] Eagle Valley Humane Society 2,500 [137] Eagle Valley Land Trust 5,000 [137] Education Foundatiojn of Eagle County 10,000 [137] Friends of Mountain Rescue 3,000 [137] Mountain Youth 5,000 [137] Mountain Valley Development Services 8,500 [137] Red Ribbon Project 1,200 [137] RoundUp River Ranch 2,500 [137] Small Champions 6,000 [137] SOS Outreach 4,000 [137] SpeakUp ReachOut 5,000 [137] Vail Valley Art Guild 2,500 [137] Vail Valley Charitable Foundation 5,000 [137] Vail Valley Salvation Army 10,000 [137] YouthPower365 15,000 [137] Miscellaneous 2,500 Total 93,900 64000 Other Operating Costs 0 92,000 97,000 94,150 60000T Total Expenditures & Ot 0 92,000 97,000 94,150 137 Community Grants Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62203 Street Sign Materials and S 0 0 2,256 0 62802 Food and Beverages 0 0 8,000 0 62803 Janitorial, Custodial and Cle 0 0 6,391 0 62806 Safety Materials and Suppli 0 0 26,608 0 62000 Commodities 0 0 43,255 0 63203 Printing and Reproduction S 0 0 151,467 0 63552 Janitorial and Custodial Ser 0 0 41,835 0 63000 Purchased & Contracted S 0 0 193,302 0 64902 Financial Support, Donation 0 0 252,500 0 64000 Other Operating Costs 0 0 252,500 0 66402 Computers and Peripherals 0 0 3,564 0 66404 Furniture and Fixtures 0 0 25,000 0 66000 Capital Outlay 0 0 28,564 0 60000T Total Expenditures & Oth 0 0 517,621 0 138 COVID19 Town of Avon Line Item Detail ATTACHMENT H FinalApprovedRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 418,731$ 480,094$ 475,668$ 492,531$ Commodities 21,232 24,500 24,880 30,101 Purchased and Contract Services 22,671 25,188 25,188 30,188 Other Operating Costs 44,380 36,386 44,998 40,016 Capital Outlay 4,685 - - 950 Total 511,699$ 566,168$ 570,734$ 593,786$ Human Resources 511,699$ 566,168$ 570,734$ 593,786$ Total 511,699$ 566,168$ 570,734$ 593,786$ Human Resources Director 1 1 1 1 Human Resources Manager 1 1 1 1 Human Resources & Risk Mgmt. Coordinator 1 1 1 1 Human Resources Assistant 0.65 0.65 0.65 0.65 Total 3.65 3.65 3.65 3.65 BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT The Human Resources Department was established in August 2015. Essential functions of the department include assisting department directors with recruitment, hiring, employee relations and performance management; managing and administering the compensation and benefits programs; oversight of the Town’s risk management and safety programs; policy development and compliance; and, working with department directors to develop appropriate training and professional development plans for employees. ADMINISTRATION OF THE DEPARTMENT The Human Resources Department is administered by the Human Resources Director, who is responsible for providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all administrative, legislative, and fiscal operations necessary to assure quality management of core human resources functions for the Town. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS HR has maintained its staffing at 3.65 FTEs through 2020 and are budgeting for the same in 2021. We introduced Avon Habla!, our Spanish language initiative, in 2020, and will continue to offer Spanish classes periodically during 2021. We reduced Spanish expenditures accordingly. ATTACHMENT H Compensation and Benefits Administration Organizational Culture and Employee Relations Policy Development and Compliance Recruitment and Selection Training and Development Risk Management and Safety Training and Development: Develops, in collaboration with department directors, training and professional development programs that address employee training needs and improves teamwork, through initiatives including, but not limited to, new employee orientation, performance management training, leadership training and strengthening the Town's culture. Supports department heads when subject-specific training needs to be identified. Organizational Culture and Employee Relations: Provides support to department directors to strengthen the employer- employee relationship through measuring job satisfaction, employee engagement and resolving workplace conflict. Executes a variety of employee events including Health Fair, Summer Employee Recognition, Holiday Party, Open Enrollment, and Wellness Initiatives. Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's policies, procedures and practices on personnel and risk management matters. Responsible for monitoring local, state and federal employment laws and court rulings to ensure the Town remains fully compliant with all applicable laws and/or directions. Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current staffing levels and advertising for vacant positions. Arranges and participates in the interview and screening process to obtain and fill open positions with qualified candidates. Develops compensation outlines for newly created positions. Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs, including workers' compensation and property and liability insurance. Manages the Town's safety committee meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty and return-to-work programs, annual property tours, facility and equipment appraisal, annual risk management and safety insurance audits and renewals, and state workers compensation recertification program. Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and administers the Town’s compensation structures and classification policies. Assist in the development and implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of plan elections, medical, dental, vision, disability coverages. PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES General Human Resources Supports the Town Leadership Team in providing highly relevant guidance and coaching on a wide array of people issues. Supports TOA employees by providing a robust series of services and benefits, seeking to make Town of Avon an attractive workplace. HR maintains currency on best HR practices in the municipal world, and in our geography, and works to keep all HR staff current on HR practices in general by providing continuing education opportunities. ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 289,496 319,747 315,912 321,518 61106 Paid out Leave 2,303 3,113 0 0 61121 PTS Wages 24,069 34,584 37,784 37,784 61122 PTS Bonuses 0 900 900 900 61151 Overtime Wages 231 600 600 600 61301 Retirement Contrib. - FT 32,098 35,515 34,750 35,367 61302 Retirement Contrib. - PTS 903 1,297 1,417 1,417 61304 Employee Assistance Prog 64 73 72 72 61401 FICA/Medicare 4,419 5,205 5,150 5,232 61501 Grp Health & Life Insurance 57,535 70,860 70,876 80,906 61505 Long-term Disab Insurance 1,617 1,800 1,823 1,833 61507 Dental Insurance 4,454 4,851 4,851 5,307 61509 Worker's Compensation 603 472 467 513 61510 Unemployment Insurance 939 1,077 1,066 1,082 61000 Personnel Services 418,731 480,094 475,668 492,530 62801 Employee Recognition Exp 19,591 21,900 21,900 27,201 [Entity] Budget Detail Desc.Note Total [132] Dept Employee Recognition $50 x 4 200 [132] Spring Employee Appreciation Lunch 1,600 [132] Summer Picnic 3,500 [132] Years of Service Awards 2,500 [132] Awards of Excellence 1,000 [132] Holiday Party 10,000 [132] Fall Turkeys $40 x 111 4,400 [132] Employee Appreciation Merchandise $20 x 111 2,200 [132] Retirement Recognition 1,800 Total 27,200 62805 Clothing and Uniforms 0 0 0 500 [Entity] Budget Detail Desc.Total [132] Blue Employee Shirts 500 Total 500 62806 Safety Materials and Suppli 71 800 1,132 800 [Entity] Budget Detail Desc.Total [132] Ice Cleats 150 [132] Misc Safety Items 150 [132] Safety Awards 500 Total 800 62904 Software 264 0 0 300 [Entity] Budget Detail Desc.Total [132] Adobe Acrobat 300 Total 300 62905 Books and Periodicals 0 500 500 500 [Entity] Budget Detail Desc.Total [132] Safety Publications & Training Materials 300 [132] CIRSA Training Videos 200 Total 500 132 Human Resources Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62999 Office Supplies and Material 1,307 1,300 1,348 800 [Entity] Budget Detail Desc.Total [132] Office Supplies 800 Total 800 62000 Commodities 21,232 24,500 24,880 30,101 63205 Background Checks 5,670 3,800 3,800 3,800 [Entity] Budget Detail Desc.Total [132] New Hire Background Checks 3,800 Total 3,800 63301 Medical Services and Exam 6,369 12,000 12,000 12,000 [Entity] Budget Detail Desc.Total [132] Random Drug & Alcohol Testing 9,000 [132] DOT Physicals 3,000 Total 12,000 63504 R&M - Office Equipment an 1,315 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [132] Per page print charges 1,500 Total 1,500 63603 Rentals - Office Equipment 1,781 1,788 1,788 1,788 63999 Other Contract Services 7,536 6,100 6,100 11,100 [Entity] Budget Detail Desc.Total [132] Health & Wellness Fair 3,000 [132] Pre-Employment Drug Screening 2,000 [132] Flu Shots 1,100 [132] COVID Vaccine 5,000 Total 11,100 63000 Purchased & Contracted 22,671 25,188 25,188 30,188 64101 Professional Development 8,235 5,600 9,200 5,600 [Entity] Budget Detail Desc.Note Total [132] Training for HR Staff 2,000 [132] SHRM Annual Conference (Did not attend in 2020, Registration prepaid) 3,600 Total 5,600 64102 Dues, Licenses and Membe 6,658 6,900 6,900 7,954 [Entity] Budget Detail Desc.Note Total [132] SHRM Membership $220 x 3 660 [132] HCHRA Membership $75 x 3 225 [132] Certification Renewal HRCI @ $169; SHRM @ $100 269 132 Human Resources Town of Avon Line Item Detail ATTACHMENT H [132] Certification Exam SHRM @ $300 300 [132] Employers Council 6,500 Total 7,954 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64104 Meeting Expenses 609 1,250 1,250 1,250 [Entity] Budget Detail Desc.Total [132] Benefits, Safety and Retirement Meetings 1,250 Total 1,250 64105 Training 795 5,000 9,772 7,000 [Entity] Budget Detail Desc.Note Total [132] Supervisory Town-wide Trainings 2 x $1500 3,000 [132] Customer Service Training 2,000 [132] Avon Habla Testing 2,000 Total 7,000 64206 Cellular and Paging 644 636 876 1,212 [Entity] Budget Detail Desc.Note Total [132] Cell Phones 636 [132] Cell phone reimbursement Manager 576 Total 1,212 64901 Advertising and Legal Notic 24,908 15,000 15,000 15,000 [Entity] Budget Detail Desc.Note Total [132] Advertising for Recruitment Vail Daily, Internet, etc. 15,000 Total 15,000 64999 Other Miscellaneous Operat 2,530 2,000 2,000 2,000 [Entity] Budget Detail Desc.Note Total [132] Recruitment Expenses (non-advertising) 2,000 Total 2,000 64000 Other Operating Costs 44,380 36,386 44,998 40,016 66402 Computers and Peripherals 4,685 0 0 950 [Entity] Budget Detail Desc.Note Total [132] Desktop Replacement HR-ADMINASST-17 950 Total 950 66000 Capital Outlay 4,685 0 0 950 60000T Total Expenditures & Ot 511,699 566,168 570,734 593,785 132 Human Resources Town of Avon Line Item Detail ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 1,150,726$ 1,221,180$ 1,185,954$ 1,216,873$ Commodities 41,306 45,688 57,260 42,677 Purchased & Contract Services 434,723 395,138 419,084 454,118 Other Operating Costs 405,404 387,814 281,167 335,875 Capital Outlay 8,063 1,500 1,500 1,600 Total 2,040,222$ 2,051,320$ 1,944,965$ 2,051,143$ Finance 926,999$ 993,978$ 986,754$ 994,292$ Information Technology 459,548 441,785 448,608 457,892 Nondepartmental 653,675 615,557 509,603 598,959 Total 2,040,222$ 2,051,320$ 1,944,965$ 2,051,143$ Finance Director / Asst. Town Manager 1 1 1 1 Finance Manager 1 1 1 1 Senior Accountant 2 2 2 2 Payroll Administrator 1 1 1 1 Accounting Assistant II 2 2 2 2 IT Manager 1 1 1 1 Help Desk Technician 1 1 1 1 Building Attendant 1 1 1 1 Total 10 10 10 10 BUDGET SUMMARY: FINANCE AND IT DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY SUMMARY OF CHANGES FROM PREVIOUS YEAR The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the Town's Information Technology Manager. The Finance Department positions of Finance Manager, and Accounts Payable I Accountant saw the retirement of employees that had been with the Town for 35 and 19 years respectively. The department successfully onboarded two employees new to the Town to fill these positions. During this transition Finance also successfully managed the implementation of a new Enterprise Resource Planning system scheduled to go live in early January, 2021 and the implementation of a new purchasing card system. All of these changes have allowed the Finance Department to analyze and improve many processes leading to increased efficiency and productivity. The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is also responsible for the Town's information technology systems. ADMINISTRATION OF THE DEPARTMENT ATTACHMENT H Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical information and analysis. Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management. Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement boards. FINANCE PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT IT Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery. Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training. Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient. NONDEPARTMENTAL Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial services for Town facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and liability insurance coverages, and the Town's telephony and internet connections. ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 570,486 603,694 585,841 589,308 61106 Paid out Leave 5,940 5,800 9,116 0 61121 PTS Wages 865 0 0 0 61151 Overtime Wages 5,468 5,000 5,000 5,000 61157 Spanish Fluency Stipend 0 0 704 2,288 61201 Automobile Allowance 4,514 3,626 3,600 3,600 61301 Retirement Contrib. - FT 63,407 67,044 65,445 64,824 61302 Retirement Contrib. - PTS 32 0 0 0 61304 Employee Assistance Prog 152 169 169 168 61401 FICA/Medicare 7,565 8,963 8,752 8,670 61501 Grp Health & Life Insurance 106,542 131,670 131,595 151,200 61505 Long-term Disab Insurance 3,177 3,458 3,346 3,359 61507 Dental Insurance 8,607 8,783 8,783 9,602 61509 Worker's Compensation 738 3,217 3,107 3,113 61510 Unemployment Insurance 1,753 1,854 1,811 1,794 61000 Personnel Services 779,245 843,280 827,268 842,925 62801 Employee Recognition Exp 795 175 175 350 [Entity] Budget Detail Desc.Total [141] Gift Cards - $50 x 7 350 Total 350 62904 Software 572 1,000 1,000 950 [Entity] Budget Detail Desc.Total [141] Adobe Acrobat 350 [141] Symantec 400 [141] MIscelleneous 200 Total 950 62905 Books and Periodicals 2,418 2,360 2,360 2,160 [Entity] Budget Detail Desc.Total [141] Reuters Books Online 1,885 [141] GAAFR Newletter 50 [141] Payroll Handbook 225 Total 2,160 62999 Office Supplies and Material 1,389 1,500 1,500 1,455 [Entity] Budget Detail Desc.Total [141] Finance Specific Supplies 1,455 Total 1,455 62000 Commodities 5,175 5,035 5,035 4,915 63102 Audit and Accounting Servi 21,940 20,500 20,500 24,500 [Entity] Budget Detail Desc.Total [141] Annual Audit 20,500 [141] Single Audit (CARES) 4,000 Total 24,500 141 Finance Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63199 Other Professional Services 3,195 5,000 13,500 5,000 [Entity] Budget Detail Desc.Total [141] Sales Tax Audit Program 5,000 Total 5,000 63203 Printing and Reproduction S 1,901 2,125 2,125 1,720 [Entity] Budget Detail Desc.Total [141] EC RETT Sales 100 [141] W-2's & 1099's 250 [141] Budget Printing (15) 820 [141] AP Checks and Envelopes 250 [141] CAFR Prining (15) 300 Total 1,720 63304 Computer Services and Su 84,430 92,758 92,758 85,458 [Entity] Budget Detail Desc.Total [141] Tyler Tech Support 26,558 [141] MUNIRevs 19,200 [141] Lodging Revs 12,000 [141] KRONOS 14,200 [141] SQL/Excel Scripts 1,000 [141] Other Computer Services 2,500 [141] ClearGov Budget Book/Transparency Module 10,000 Total 85,458 63504 R&M - Office Equipment an 1,076 1,450 1,450 1,300 [Entity] Budget Detail Desc.Total [141] Toner Cartridges 600 [141] Print Charges 700 Total 1,300 63603 Rentals - Office Equipment 1,774 1,860 1,860 1,860 [Entity] Budget Detail Desc.Note Total [141] Copier Lease $155 per Month 1,860 Total 1,860 63999 Other Contract Services 4,922 0 0 0 63000 Purchased & Contracted 119,238 123,693 132,193 119,838 64101 Professional Development 9,294 9,450 9,450 10,600 [Entity] Budget Detail Desc.Note Total [141] CGFOA Trainng/Webinars Staff 1,000 [141] CGFOA State Conference x2 virtual 500 [141] GFOA National Finance Director 1,750 [141] CPFO Program x2 1,200 [141] GFOA Training/Webinars Finance Manager/Staff 2,500 [141] Kronos Conference Payroll Admin 3,000 141 Finance Town of Avon Line Item Detail ATTACHMENT H [141] Denver Payroll Conf Payroll Admin 650 Total 10,600 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 1,270 1,305 1,305 1,000 [Entity] Budget Detail Desc.Note Total [141] APA Denver Dues Payroll Admin 60 [141] APA National Dues Payroll Admin 260 [141] GFOA x3 150 [141] CGFOA x4 200 [141] American Inst. CPA Director 285 [141] Notary x2 45 [141] Payroll Source biennial $230 - paid 2020 0 Total 1,000 64104 Meeting Expenses 457 750 750 1,520 [Entity] Budget Detail Desc.Note Total [141] CO American Payroll 3@$30 90 [141] CO Tax Audit Coalition 4@$45 180 [141] West Slope Coalition 6@$25 150 [141] Staff & Organizational 200 [141] Finance Committee 6@$150 900 Total 1,520 64201 Telephone & Long-distance 0 0 0 600 [Entity] Budget Detail Desc.Note Total [141] Home internet $50/mo 600 Total 600 64206 Cellular and Paging 1,157 780 1,068 1,808 [Entity] Budget Detail Desc.Note Total [141] Director Cell 12@$55 660 [141] Power Pack 12@$48 (stipend) 574 [141] Cell phone reimbursement 12@48 574 Total 1,808 64307 Bank Service Charges and 8,096 5,700 5,700 6,000 [Entity] Budget Detail Desc.Total [141] Vericheck 2,750 [141] 1st Bank 2,750 [141] MIsc 500 Total 6,000 64399 Other Administrative Fees 1,876 2,285 2,285 3,285 [Entity] Budget Detail Desc.Total [141] RETT Recording Fees 2,800 [141] GFOA Cert of Audit 485 Total 3,285 141 Finance Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64901 Advertising and Legal Notic 79 200 200 200 [Entity] Budget Detail Desc.Total [141] Notices for Budget 200 Total 200 64000 Other Operating Costs 22,229 20,470 20,758 25,013 66402 Computers and Peripherals 1,112 1,500 1,500 1,600 [Entity] Budget Detail Desc.Note Total [141] Laptop Replacement for Director FIN-DIRLAP-17 1,600 Total 1,600 66000 Capital Outlay 1,112 1,500 1,500 1,600 60000T Total Expenditures & Ot 926,999 993,978 986,754 994,291 141 Finance Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 213,852 217,133 211,799 209,324 61106 Paid out Leave 1,571 2,013 0 0 61151 Overtime Wages 1,078 1,000 1,000 1,000 61301 Retirement Contrib. - FT 23,697 24,106 23,298 23,026 61304 Employee Assistance Prog 48 48 48 48 61401 FICA/Medicare 3,033 3,192 3,086 3,050 61501 Grp Health & Life Insurance 38,728 40,387 40,355 44,747 61505 Long-term Disab Insurance 1,181 1,271 1,224 1,193 61507 Dental Insurance 3,134 2,917 2,917 3,190 61509 Worker's Compensation 197 321 313 309 61510 Unemployment Insurance 647 660 638 631 61000 Personnel Services 287,165 293,047 284,678 286,517 62401 Gasoline 0 240 240 240 [Entity] Budget Detail Desc.Total [143] Fuel for 1 vehicle 240 Total 240 62801 Employee Recognition Exp 0 50 50 100 [Entity] Budget Detail Desc.Note Total [143] Employee Recognition $50 x 2 100 Total 100 62903 Data Processing Supplies 745 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [143] Misc Parts 1,500 Total 1,500 62904 Software 92 2,450 7,850 500 [Entity] Budget Detail Desc.Total [143] Miscellaneous Software 500 Total 500 62000 Commodities 837 4,240 9,640 2,340 63304 Computer Services and Su 160,437 129,389 139,181 154,420 [Entity] Budget Detail Desc.Note Total [143] SG-VMHost01 FCH1814V05G 675 [143] Muni-vmhost01 FCH1938V2MH 680 [143] Muni-vmhost02 FCH1938V2MP 680 [143] Private DSL Lines (3)185 / month 2,220 [143] Symantec AntiVirus 160 devices x 55 8,800 [143] Barracuda Backup Server + Cloud service 1 yr maint 5,080 [143] Barracuda Email Archiver 1 yr maint 3,113 [143] PEI Labor w/ Managed Svcs 5,000 143 Information Systems Town of Avon Line Item Detail ATTACHMENT H [143] PEI Managed Services 1 yr 1,800 / month 21,600 [143] Electronic Recycling 400 [143] ProofPoint Spamfilter 1yr sub 115 x $2.25 12 3,105 [143] VMWare Maintenance 1 year maint 6,202 [143] Office 365 - G1 Subscriptions $8 x 50x 12 mos 4,800 [143] Office 365 - G3 Subscriptions $20 x 88 x 12 mos 21,120 [143] Skype Subscription $2 x 88 x 12 mos + $42 security 2,154 [143] Azure Premium $6x 136 x 12 mos 9,792 [143] PEI License Mgmt $75 x 12 900 [143] Audio Code Gateway DT2654214 Mnt 1y 1,710 [143] Smarttap voice recording 1,705 [143] Lync Enterprise SA 1,526 [143] Phone Headset replacements Replaced as needed. 1st year $600. May increase in following years 600 [143] Laserfiche Forms build support 1,500 [143] Exch Serv Enterprise SA 30 CAL for temp and service acct 640 [143] Exch Serv Enterprise SA 814 [143] SQL Servier Std SA 5 SA 901 [143] Windows Enterprise SA 7 SA 367 [143] Office Pro Plus SA 5 Licenses 593 [143] Office Std SA 20 Licenses 1,733 [143] Windows Server Standard SA 80 dual core 1,763 [143] Windows Serv CAL SA 80 Licenses 588 [143] VOIP gateway Toa-Oth-AnalogVg01 DT2761317 0 [143] VOIP gateway TOA-PSF-VG01 DT2793428 0 [143] VOIP gateway Toa-Fleet-AnalogVg01 DT2793462 0 [143] VOIP gateway T0a-Rec-AnalogVg01 DT2810328 0 [143] Switch PumpHouse FCW1844A3FT Mnt 1y 390 [143] Switch TOA-Pavilion FCW1850B3DN Mnt 1y 390 [143] Switch Fleet-SW02 FCW1937B1NV Mnt 1y 890 [143] hq-core01 FCW1952F0DF 1,584 [143] Switch Psf-Core01-1 FCW2116C0RA 1,617 [143] Switch Nth-Fl2Core01 FD01708R0YL 970 [143] Switch rec-02 FDO1818R09D 770 [143] Switch Nth-Fl3Sw02 FJC2218W1MV 781 [143] Switch Nth-Fl1Sw01 FJC2218W1Q8 781 [143] Switch Nth-Fl3Sw01 FJC2218W1S6 781 [143] Switch REC-FL1SW01 FJC2218W1SH 781 [143] Switch Psf-Sw01 FOC2051S1YX 858 [143] Switch Psf-Core01-2 FOC2116U0UA 1,617 [143] Switch Psf-Core01-3 FOC2116X0RF 1,617 143 Information Systems Town of Avon Line Item Detail ATTACHMENT H [143] Wi - Fi AP Pavilion FTX1842P0N8 255 [143] Wi-Fi AP's Wireless 720 [143] Firewall with Firepower SODOHVBHI6O 5,470 [143] Switch SrvSw01 FOC2417L8BZ 716 [143] Switch SrvSw02 FOC2417L8E9 716 [143] Switch NthFl2Sw01 FOC2417L8F 716 [143] Switch toa-bb01 FJC2327W3K8 716 [143] Switch toa-bb02 FJC2328W02D 716 [143] Switch toa-bb03 FJC2328W05L 716 [143] Guest Wi-Fi Firewall Purchase & Implementation Pushed from 2020 3,971 [143] Macrium computer imaging software 340 [143] Jam Treesize 60 [143] New vmhost 640 [143] New vmhost 640 [143] Laserfiche annual support 6,900 [143] Laserfiche public portal support 1,600 [143] Laserfiche maintenance - Forms 2,000 [143] Docusign annual support 2,940 Total 154,420 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63504 R&M - Office Equipment an 1,479 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [143] Repairs / Replacements 1,500 Total 1,500 63000 Purchased & Contracted 161,916 130,889 140,681 155,920 64101 Professional Development 1,032 9,100 9,100 8,750 [Entity] Budget Detail Desc.Note Total [143] CGAIT Conference 750 [143] Training Classes 4000 x 2 8,000 Total 8,750 64102 Dues, Licenses and Membe 330 330 330 330 [Entity] Budget Detail Desc.Total [143] CGAIT dues 330 Total 330 64206 Cellular and Paging 1,316 1,272 1,272 1,426 [Entity] Budget Detail Desc.Total [143] Cell phones (2) 1,426 Total 1,426 143 Information Systems Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64401 Fleet Maintenance Charges 0 2,447 2,447 2,447 [Entity] Budget Detail Desc.Total [143] Fleet Maintenance 2,447 Total 2,447 64403 Washbay Charges 0 460 460 161 [Entity] Budget Detail Desc.Total [143] 1 vehicle x $161.23 161 Total 161 64000 Other Operating Costs 2,678 13,609 13,609 13,114 66402 Computers and Peripherals 6,951 0 0 0 66000 Capital Outlay 6,951 0 0 0 60000T Total Expenditures & Ot 459,548 441,785 448,607 457,891 143 Information Systems Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 52,396 53,150 44,893 52,776 61106 Paid out Leave 975 493 2,661 0 61151 Overtime Wages 1,729 300 300 300 61301 Retirement Contrib. - FT 5,871 5,901 5,231 5,805 61304 Employee Assistance Prog 24 24 20 24 61401 FICA/Medicare 772 782 694 770 61501 Grp Health & Life Insurance 19,165 20,197 16,833 23,656 61505 Long-term Disab Insurance 289 311 262 301 61507 Dental Insurance 1,396 1,300 1,083 1,421 61509 Worker's Compensation 1,533 2,232 1,886 2,217 61510 Unemployment Insurance 165 162 144 159 61000 Personnel Services 84,316 84,853 74,008 87,429 62401 Gasoline 1,096 1,672 1,672 804 [Entity] Budget Detail Desc.Total [149] Based on historical averages 804 Total 804 62402 Diesel 589 716 716 468 [Entity] Budget Detail Desc.Total [149] Based on historical averages 468 Total 468 62801 Employee Recognition Exp 0 25 25 50 [Entity] Budget Detail Desc.Note Total [149] Employee Recognition $50 x 1 50 Total 50 62802 Food and Beverages 2,381 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [149] Monthly Staff Coffees and Staff Meetings 1,500 [149] Town Hall Coffee 1,000 Total 2,500 62803 Janitorial, Custodial and Cle 28,364 28,900 34,900 29,000 [Entity] Budget Detail Desc.Total [149] Cleaning Supplies 29,000 Total 29,000 62805 Clothing and Uniforms 0 100 100 100 [Entity] Budget Detail Desc.Note Total [149] Safety Boots Janitor 100 Total 100 62902 Audio/Visual Supplies 0 0 172 0 62999 Office Supplies and Material 2,863 2,500 2,500 2,500 [Entity] Budget Detail Desc. Total [149] Town Hall General Office Supplies and Copy 2,500 149 Nondepartmental Town of Avon Line Item Detail ATTACHMENT H Total 2,500 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62000 Commodities 35,293 36,413 42,585 35,422 63203 Printing and Reproduction S 0 0 3,697 3,000 [Entity] Budget Detail Desc.Total [149] Printing services 2,000 [149] TOA logo envelopes 1,000 Total 3,000 63304 Computer Services and Su 0 15,440 16,302 0 63504 R&M - Office Equipment an 513 0 0 1,000 [Entity] Budget Detail Desc.Total [149] High Country Copiers 1,000 Total 1,000 63552 Janitorial and Custodial Ser 128,046 118,262 118,262 166,104 [Entity] Budget Detail Desc.Note Total [149] Recreation $8000 x 12 96,000 [149] Police Dept $2340 x 12 28,080 [149] Town Hall $2877 x 12 34,524 [149] Park Restrooms $1500 x 5 7,500 Total 166,104 63603 Rentals - Office Equipment 6,176 2,940 2,940 3,000 [Entity] Budget Detail Desc.Total [149] Copier lease ($200 x 12) 2,400 [149] Postage meter rental 600 Total 3,000 63999 Other Contract Services 18,834 3,914 5,009 5,256 [Entity] Budget Detail Desc.Note Total [149] Bus passes 1,000 [149] Shred-it USA 1,400 [149] Costco membership 60 [149] FSA fees $108 x 12 1,296 [149] Zoom accounts (3) $125 x 12 mths 1,500 Total 5,256 63000 Purchased & Contracted 153,569 140,556 146,210 178,360 64201 Telephone & Long-distance 53,664 46,499 46,499 21,396 [Entity] Budget Detail Desc.Note Total [149] Analog Lines $383 x 12 4,596 [149] Visionary Internet for phones $900 x 12 10,800 [149] New Horizon SIP ISP $500 x 12 6,000 Total 21,396 149 Nondepartmental Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64301 Postage and Delivery 3,860 4,000 4,000 4,000 [Entity] Budget Detail Desc.Total [149] Postage 4,000 Total 4,000 64303 Treasurer Fees 36,812 40,978 40,978 40,978 [Entity] Budget Detail Desc.Total [149] 2% of Eagle County Tax = Treasurer Fee 40,978 Total 40,978 64307 Bank Service Charges and 0 150 150 0 64309 VAA RSF Collection Fees 13,308 10,000 10,000 13,000 [Entity] Budget Detail Desc.Total [149] VAA RSF Collection Fees 13,000 Total 13,000 64399 Other Administrative Fees 4,512 3,000 3,000 4,500 [Entity] Budget Detail Desc.Total [149] Retirement Services-457 plan 4,500 Total 4,500 64401 Fleet Maintenance Charges 4,141 4,341 4,341 4,341 [Entity] Budget Detail Desc.Total [149] Fleet Maintenance 4,341 Total 4,341 64402 Equipment Replacement C 106,934 106,934 0 71,126 [Entity] Budget Detail Desc.Total [149] Office Equip & Computers 66,011 [149] Vehicle #402 5,115 Total 71,126 64403 Washbay Charges 1,526 1,379 1,379 645 [Entity] Budget Detail Desc.Total [149] 4 vehicles x $161.23 645 Total 645 64905 Insurance Premiums 131,116 136,454 136,454 137,762 [Entity] Budget Detail Desc.Total [149] CIRSA: Property & Casualty 133,667 [149] Fiduciary liability 3,151 [149] Excess Crime 281 [149] Treasurer's Bond - Finance Director 263 [149] Volunteer Accident Medical Plan 400 Total 137,762 149 Nondepartmental Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64906 Insurance Deductibles 13,355 0 0 0 64999 Other Miscellaneous Operat 11,270 0 0 0 64000 Other Operating Costs 380,497 353,735 246,801 297,748 60000T Total Expenditures & Ot 653,675 615,557 509,604 598,959 149 Nondepartmental Town of Avon Line Item Detail ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 439,718$ 456,418$ 449,886$ 493,066$ Commodities 1,899 2,431 3,356 1,671 Purchased & Contract Services 62,869 40,150 40,150 28,146 Other Operating Costs 14,669 18,502 17,654 21,278 Capital Outlay 3,086 2,250 2,250 - Total 522,241$ 519,751$ 513,296$ 544,161$ Planning & Zoning Commission 13,112$ 19,649$ 19,650$ 21,177$ Planning & Administration 329,204 314,587 307,254 298,600 Building Inspection 179,925 185,515 186,392 224,384 Total 522,241$ 519,751$ 513,296$ 544,161$ Planning Director 1 1 1 1 Planner II 1 1 1 1 Building Official 1 1 1 1 Planning and Building Permit Tech 0 0 0 1 Permit Technician 0 0.75 0.75 0 Total 3 3.75 3.75 4 ADMINISTRATION OF THE DEPARTMENT The Community Development Department is administered by the Planning Director, who spends approximately 60% of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Planning Director’s time is spent with hands-on project review and special planning work. SUMMARY OF CHANGES FROM PREVIOUS YEAR BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning functions. The Building Official and Planning and Permit Technician provide start-to- finish permit and inspection services for residential and commercial development. The part-time Planning and Permit Technician position was vacated in late 2020. After further evaluation it was determined that a full-time Permit Techinican, Certified through the International Code Council (ICC), would better serve the needs of the Department and the Town's permittees. Lastly, Planning and Zoning Commission expenses were moved from General Government to Community Development. ATTACHMENT H BUILDING PERMITS AND INSPECTIONS Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle River Fire Protection, Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled on a complaint driven basis with a gradual increase in activity year over year. PLANNING Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes pre-application, public process with PZC/Council and coordinating third party and legal reviews. Long-Term Planning: The Community Development Department is responsible for the development of long range planning for the Town of Avon. Implementation of capital projects from the Town's Long Range planning documents is on-going. Administration: Review all new applications and contractor registration applications, including assisting the general public with inquiries. Finance administration for permitting and planning applications, including escrow accounts. This includes administration of the department by the Planning Director. Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code regulations and leads long-range planning. PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61121 PTS Wages 0 0 0 12,600 [Entity] Budget Detail Desc.Total [220] PZC Meeting Attendees 12,600 Total 12,600 61302 Retirement Contrib. - PTS 0 0 0 473 61509 Worker's Compensation 0 0 0 6 61510 Unemployment Insurance 0 0 0 38 61000 Personnel Services 0 0 0 13,117 62801 Employee Recognition Exp 0 0 0 500 [Entity] Budget Detail Desc.Total [220] Recognition for Outgoing PZC 500 Total 500 62000 Commodities 0 0 0 500 64101 Professional Development 0 0 0 3,600 [Entity] Budget Detail Desc.Total [220] APA Conf for two members 3,600 Total 3,600 64104 Meeting Expenses 0 0 0 3,960 [Entity] Budget Detail Desc.Note Total [220] PZC Meeting Expenses $180 x 22 3,960 Total 3,960 64000 Other Operating Costs 0 0 0 7,560 60000T Total Expenditures & Ot 0 0 0 21,177 220 Boards and Commissions Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 187,971 202,530 197,349 197,349 61106 Paid out Leave 0 1,956 0 0 61157 Spanish Fluency Stipend 0 0 748 2,288 61301 Retirement Contrib. - FT 20,677 22,493 21,708 21,708 61304 Employee Assistance Prog 48 48 48 48 61401 FICA/Medicare 2,665 2,965 2,862 2,862 61501 Grp Health & Life Insurance 38,857 30,618 30,604 35,391 61505 Long-term Disab Insurance 1,069 1,145 1,125 1,125 61507 Dental Insurance 2,792 1,966 1,966 2,148 61509 Worker's Compensation 2,957 3,014 2,937 2,937 61510 Unemployment Insurance 561 613 592 592 61000 Personnel Services 257,596 267,350 259,939 266,447 62801 Employee Recognition Exp 90 50 50 100 [Entity] Budget Detail Desc.Note Total [212] Employee Recognition $50 x 2 100 Total 100 62904 Software 600 350 1,275 0 62999 Office Supplies and Material 770 400 400 400 [Entity] Budget Detail Desc.Total [212] Office Supplies 400 Total 400 62000 Commodities 1,460 800 1,725 500 63101 Legal Services 1,788 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [212] Town Attorney Land Use Case Review 2,000 Total 2,000 63199 Other Professional Services 49,080 15,400 15,400 6,500 [Entity] Budget Detail Desc.Total [212] GIS 3rd Party Services 3,000 [212] Valley Home Store Resales 2,000 [212] Valley Home Store Consult 1,500 Total 6,500 63203 Printing and Reproduction S 95 750 750 750 [Entity] Budget Detail Desc.Total [212] Large Format Copies 750 Total 750 63304 Computer Services and Su 6,401 15,500 15,500 13,896 [Entity] Budget Detail Desc.Total [212] Permit & Planning Department Software 13,896 Total 13,896 212 Planning Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63504 R&M - Office Equipment an 662 2,500 2,500 1,000 [Entity] Budget Detail Desc.Total [212] 2nd Floor Copier Charges 1,000 Total 1,000 63603 Rentals - Office Equipment 4,443 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [212] Rentals - Office Equipment 1,500 Total 1,500 63000 Purchased & Contracted 62,469 37,650 37,650 25,646 64101 Professional Development 2,972 2,850 2,850 2,856 [Entity] Budget Detail Desc.Total [212] APA Colorado for Two (2) 1,650 [212] Other Development Opportunities 1,200 Total 2,850 64102 Dues, Licenses and Membe 813 940 940 850 [Entity] Budget Detail Desc.Total [212] APA/AICP for Two (2) 850 Total 850 64104 Meeting Expenses 250 500 500 500 [Entity] Budget Detail Desc.Total [212] Department & Committee Meetings 500 Total 500 64301 Postage and Delivery 128 2,000 2,000 300 [Entity] Budget Detail Desc.Total [212] Regular & Certified Mail 300 Total 300 64302 Recording Fees 186 0 0 0 64402 Equipment Replacement C 847 847 0 0 64901 Advertising and Legal Notic 522 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [212] Vail Daily & Legals 1,500 Total 1,500 64000 Other Operating Costs 5,718 8,637 7,790 6,006 66402 Computers and Peripherals 1,960 150 150 0 66000 Capital Outlay 1,960 150 150 0 212 Planning Town of Avon Line Item Detail ATTACHMENT H 60000T Total Expenditures & Ot 329,204 314,587 307,254 298,599 212 Planning Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 102,884 99,384 99,619 142,693 61106 Paid out Leave 6,633 960 0 0 61121 PTS Wages 22,791 35,500 35,500 0 61122 PTS Bonuses 0 900 900 0 61301 Retirement Contrib. - FT 12,047 11,038 10,958 15,696 61302 Retirement Contrib. - PTS 855 1,331 1,331 0 61304 Employee Assistance Prog 24 24 27 48 61401 FICA/Medicare 1,916 1,983 1,972 2,069 61501 Grp Health & Life Insurance 19,148 20,367 22,034 47,455 61505 Long-term Disab Insurance 556 562 565 813 61507 Dental Insurance 1,362 1,300 1,408 2,843 61509 Worker's Compensation 1,791 2,011 1,925 1,456 61510 Unemployment Insurance 394 410 408 428 61000 Personnel Services 170,401 175,770 176,648 213,502 62401 Gasoline 351 331 331 421 [Entity] Budget Detail Desc.Total [213] Fuel for 1 vehicle 421 Total 421 62801 Employee Recognition Exp 50 50 50 100 [Entity] Budget Detail Desc.Total [213] 2 x $50 100 Total 100 62807 Consumable Tools/Small E 39 50 50 150 [Entity] Budget Detail Desc.Total [213] Batteries & Inspection Equipment 150 Total 150 62905 Books and Periodicals 0 700 700 0 62000 Commodities 439 1,131 1,131 671 63199 Other Professional Services 400 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [213] Two (2) weeks 3rd Party Inspections 2,500 Total 2,500 63000 Purchased & Contracted 400 2,500 2,500 2,500 64101 Professional Development 0 1,360 1,360 1,360 [Entity] Budget Detail Desc.Total [213] Professional Development 1,360 Total 1,360 213 Building Inspection Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 235 585 585 585 [Entity] Budget Detail Desc.Total [213] ICC Certifications 585 Total 585 64206 Cellular and Paging 455 780 780 780 [Entity] Budget Detail Desc.Total [213] Cell Phone (1) 514 [213] Tablet 266 Total 780 64401 Fleet Maintenance Charges 6,564 829 829 829 [Entity] Budget Detail Desc.Total [213] Fleet Maintenance 829 Total 829 64402 Equipment Replacement C 0 0 0 3,997 [Entity] Budget Detail Desc.Total [213] Vehicle #601 3,997 Total 3,997 64403 Washbay Charges 305 460 460 161 [Entity] Budget Detail Desc.Total [213] 1 vehicle x $161.23 161 Total 161 64000 Other Operating Costs 7,560 4,014 4,014 7,712 66402 Computers and Peripherals 1,124 2,100 2,100 0 66000 Capital Outlay 1,124 2,100 2,100 0 60000T Total Expenditures & Ot 179,925 185,515 186,393 224,385 213 Building Inspection Town of Avon Line Item Detail ATTACHMENT H FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 2,883,767$ 3,131,935$ 3,115,794$ 3,169,085$ Commodities 184,249 268,693 287,217 139,620 Purchased & Contracted Services 64,245 71,905 75,698 95,203 Other Operating Costs 808,124 810,078 658,585 783,899 Capital Outlay 44,080 38,300 10,800 6,750 Total 3,984,465$ 4,320,911$ 4,148,094$ 4,194,557$ Administration 825,044$ 889,491$ 823,448$ 844,494$ Patrol 2,851,415 3,100,349 3,016,868 3,015,938 Investigation 308,006 331,071 307,778 334,125 Total 3,984,465$ 4,320,911$ 4,148,094$ 4,194,557$ BUDGET SUMMARY: POLICE DEPARTMENT The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town of Avon for over 40 years. Avon police employees strive to meet the Department’s Mission Statement of “We serve to better our community” and to fulfill our motto of "Count on Us!", employing community policing strategies on a day-to-day basis to ensure the safety and security of our residents and guests in Avon. Department Expenditures by Category Department Expenditures by Program The most significant changes to the 2021 budget are a combination of a reduction of $117,000 in special purchases that was contained in the 2020 budget (included new patrol rifles, rifle optics, suppressors, patrol jackets, active shooter plates & a drone), $25,600 for microfilm and the older Sleuth records conversion, and additional COVID/economy-related reductions. There is a savings of $18,000 from 2020 budget which was phase 2 of an upgrade to our eticketing hardware and software in 2020. The COVID/economy related budget reductions in 2021 proposed budget include deferring the replacement of police radios for a 2nd year, deferring the replacement of radar for a 2nd year and not sending two officers to Police Memorial Week in Washington D.C., plus deferring $6k in ballistic shields, $2.5k for a patrol bike, $1.5k in audio visual repair and $25k for overtime support to the Vail PD/ Eagle County Sheriff’s Office GRANITE drug task force. ADMINISTRATION OF THE DEPARTMENT The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and five (5) Sergeants. The Police Chief spends 80% in general administration with 20% contributed to the oversight of community policing programs, including time on law enforcement committees and community organizations. The Deputy Chief provides general administration approximately 95% of time, including time on law enforcement committees and community organizations with the balance spent in the field. Each Patrol Sergeant oversees three (3) police officers (when at full staffing) while the Detective Sergeant supervises a detective and major programs such as police training. There is a part time (.5) sergeant who assists with patrol fireamrs training, SWAT training, patrol coverage, special events, employment background investigation, extra duty requests and other assigned projects. SUMMARY OF CHANGES FROM PREVIOUS YEAR ATTACHMENT H FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021 Police Chief 1 1 1 1 Deputy Police Chief 1 1 1 1 Sergeant 3 5 5 5 Part time Sergeant 0.5 0.5 0.5 0.5 Investigator/Detective 1 1 1 1 Patrol Officer 13 11 12 12 Administrative Services Officer 2 2 2 2 Administrative Asst.0.5 0.5 0.5 0.5 Part time Community Reponse Officer 0.3 0.3 0.3 0.3 Total 22.3 22.3 23.3 23.3 Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives are responsible to support patrol operations, investigate major crimes, conduct background investigations, administer the police training program, and provide administrative support to the Town Clerk for liquor licensing and local peddler license locals checks. Community Programs/Outreach: Community Policing is the core philosophy of the Avon Police Department and each member is responsible to “better our community” during every contact and every shift. Approximately 5% of Avon Police time, 2000 hours is associated with community programs, community resort policing and outreach. These Community Programs include Citizens and Latino Academies, National Night Out; Neighborhood Watch; School Resource Officer Programs; Public Safety/Community Committees, Mental Health Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community programs and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative staff. PROGRAM ACTIVITIES AND OPERATIONS: POLICE Administration: The Police Chief, Deputy Chief and two (2) Administrative Services Officers and one adminsitrative part time assistant are responsible for the day-to-day operations of the police department and interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front desk, customer service, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training, and support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations. Patrol Operations: At full staff, Patrol Operations are staffed by four (4) sergeants and twelve (12) patrol officers. One sergeant and three patrol officers are assigned to each of four teams covering 24/7/365. These teams are responsible for community policing, proactive biking, walking and vehicle patrolling and responding to emergencies and calls for service. Officers are responsible for investigation of crimes to property and persons, traffic enforcement/education, traffic crash investigations and crime prevention/community outreach. Authorized Positions ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 413,909 438,276 429,938 427,797 61106 Paid out Leave 0 4,204 0 0 61121 PTS Wages 28,686 36,400 36,400 36,400 [Entity] Budget Detail Desc.Note Total [311] Admin Assistant PD $25x28hrsx52 weeks 36,400 Total 36,400 61151 Overtime Wages 1,548 6,000 6,000 6,000 [Entity] Budget Detail Desc.Total [311] Victim Services, Evidence Call Out, Administrative Overtime, Citizens Academy 6,000 Total 6,000 61157 Spanish Fluency Stipend 0 0 704 1,610 [Entity] Budget Detail Desc.Note Total [311] Avon Habla Herringer - PT 1,610 Total 1,610 61301 Retirement Contrib. - FT 45,530 48,484 47,106 46,871 61302 Retirement Contrib. - PTS 1,076 1,365 1,365 1,365 61304 Employee Assistance Prog 94 97 96 96 61401 FICA/Medicare 6,247 7,031 6,849 6,818 61501 Grp Health & Life Insurance 112,134 120,381 120,323 132,693 61505 Long-term Disab Insurance 8,111 10,041 9,761 9,762 61507 Dental Insurance 9,453 9,005 9,005 9,855 61509 Worker's Compensation 6,181 9,647 9,402 9,436 61510 Unemployment Insurance 1,324 1,455 1,417 1,411 61000 Personnel Services 634,292 692,385 678,366 690,113 62401 Gasoline 4,936 6,353 6,353 5,123 [Entity] Budget Detail Desc.Total [311] Gasoline for (2) Vehicles 5,123 Total 5,123 62801 Employee Recognition Exp 868 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [311] Employee Incentives, Commendation Awards, Recognition Plaques 1,500 Total 1,500 62802 Food and Beverages 6,437 5,600 5,600 4,600 [Entity] Budget Detail Desc.Note Total [311] National Night Out Paid by donations 1,200 [311] Food for meetings, interviews, etc 1,900 [311] Team meals $200x4 800 [311] Family night 700 Total 4,600 311 Police Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62805 Clothing and Uniforms 450 1,850 1,850 1,850 [Entity] Budget Detail Desc.Note Total [311] Administration Uniform 2x$700, 2x$150, 1x$150 1,850 Total 1,850 62807 Consumable Tools/Small E 676 775 775 775 [Entity] Budget Detail Desc.Total [311] Miscellaneous Equipment 775 Total 775 62808 Promotional, Informational 3,202 3,100 3,100 3,100 [Entity] Budget Detail Desc.Total [311] Challenge coins 1,000 [311] National Night Out 800 [311] Photographs 800 [311] Stickers, pens, giveaways 500 Total 3,100 62901 Duplicating Supplies 298 600 600 600 [Entity] Budget Detail Desc.Total [311] Copier, paper, toner, misc 600 Total 600 62904 Software 3,415 3,415 3,415 3,415 [Entity] Budget Detail Desc.Note Total [311] Power DMS Calea Licenses 25x$136.60 3,415 Total 3,415 62905 Books and Periodicals 243 210 210 590 [Entity] Budget Detail Desc.Total [311] Pocket Press Mini Law Books 240 [311] CRS Books 350 Total 590 62999 Office Supplies and Material 1,259 2,200 2,200 2,200 [Entity] Budget Detail Desc.Total [311] Misc supplies, pens, notepds, memory cards, folders, etc 1,900 [311] Notary Stamps 300 Total 2,200 62000 Commodities 21,782 25,603 25,603 23,753 63203 Printing and Reproduction S 2,338 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [311] Business Cards, Stationary, pamphlets, court envelopes & letterhead 2,000 311 Police Administration Town of Avon Line Item Detail ATTACHMENT H Total 2,000 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63301 Medical Services and Exam 2,657 1,200 1,200 1,200 [Entity] Budget Detail Desc.Total [311] Psych exams & polygraphs 1,200 Total 1,200 63302 Laboratory Services 280 0 0 0 63504 R&M - Office Equipment an 2,027 1,585 1,585 2,200 [Entity] Budget Detail Desc.Total [311] Page per print fees 2,200 Total 2,200 63552 Janitorial and Custodial Ser 0 0 5,486 5,486 63603 Rentals - Office Equipment 4,196 4,200 4,200 4,200 63999 Other Contract Services 27,242 35,779 34,086 10,284 [Entity] Budget Detail Desc.Note Total [311] Accredidation Fee CALEA 4,000 [311] Vehicle Towing Evidence 3,100 [311] Abandon Vehicle Processor Fees 1,000 [311] Floor Mat Cleaning $84/wk x 26 2,184 Total 10,284 63000 Purchased & Contracted 38,740 44,764 48,557 25,370 64101 Professional Development 16,174 16,950 7,450 8,450 [Entity] Budget Detail Desc.Total [311] SWAT 1,000 [311] Records Certification 400 [311] Evidence Certification 500 [311] IACP Conference 3,000 [311] Professional 2,000 [311] CACP Conference 1,000 [311] 911 Public Safety Awards 550 Total 8,450 64102 Dues, Licenses and Membe 1,807 1,940 1,940 2,320 [Entity] Budget Detail Desc.Note Total [311] CACP 300 [311] FBI Dues 240 [311] Eagle River Youth 250 [311] Colorado Chiefs 300 [311] Rocky Mtn Accredidation Network 100 [311] Consolidated Comm Network of CO 100 [311] When I Work 450 [311] CCRN 100 [311] IAPE 50 [311] NTOA Daly 40 [311] RMTTA Daly 10 [311] IACP Daly and Cosper 380 Total 2,320 311 Police Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64206 Cellular and Paging 1,248 1,320 1,320 1,199 [Entity] Budget Detail Desc.Total [311] Cell Phones (2) 1,199 Total 1,199 64301 Postage and Delivery 735 1,100 1,100 900 [Entity] Budget Detail Desc.Total [311] Postage and Cost of Delivery of Evidence ITems 900 Total 900 64399 Other Administrative Fees 5,489 10,000 10,000 10,000 64401 Fleet Maintenance Charges 9,898 13,142 13,142 13,142 [Entity] Budget Detail Desc.Total [311] Fleet Maintenance 13,142 Total 13,142 64402 Equipment Replacement C 46,317 46,317 0 32,923 [Entity] Budget Detail Desc.Total [311] Vehicle #354 8,608 [311] Vehicle #352 6,734 [311] PSF Security System 15,901 [311] Wireless presentation system 1,680 Total 32,923 64403 Washbay Charges 617 919 919 322 [Entity] Budget Detail Desc.Total [311] 2 vehicles x $161.23 322 Total 322 64905 Insurance Premiums 32,477 34,101 34,101 34,101 64906 Insurance Deductibles 9,774 0 0 0 64000 Other Operating Costs 124,538 125,789 69,972 103,357 66402 Computers and Peripherals 891 950 950 1,900 [Entity] Budget Detail Desc.Note Total [311] Desktop Replacement -Deputy PD-DEPCHIEF-17 950 [311] Desktop Replacement - Admin PD-ADMIN3-17 950 Total 1,900 66404 Furniture and Fixtures 4,801 0 0 0 66000 Capital Outlay 5,692 950 950 1,900 60000T Total Expenditures & Ot 825,044 889,491 823,448 844,493 311 Police Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 1,079,774 1,218,629 1,245,762 1,228,828 61106 Paid out Leave 9,819 11,105 0 0 61121 PTS Wages 70,217 56,500 55,500 56,500 [Entity] Budget Detail Desc.Note Total [312] Part Time Sergeant 1000 hrs x $38.50 38,500 [312] Seasonal Community 720 hrs x $25 18,000 Total 56,500 61122 PTS Bonuses 0 0 900 900 61151 Overtime Wages 199,993 169,000 144,000 146,500 [Entity] Budget Detail Desc.Note Total [312] Hi Vis Grant Funded 20,000 [312] ERYC Grant Funded 5,000 [312] Click It or Ticket Grant Funded 5,500 [312] Investigations, Court, Report Writing 116,000 Total 146,500 61156 Extra Duty Pay 34,604 25,000 25,000 25,000 [Entity] Budget Detail Desc.Note Total [312] Extra Duty Contracts Off set by revenue from extra duty contacts 25,000 Total 25,000 61157 Spanish Fluency Stipend 0 0 1,276 4,576 [Entity] Budget Detail Desc.Note Total [312] Avon Habla Herrera 2,288 [312] Avon Habla Hernandez 2,288 Total 4,576 61159 Other Wages 5,774 12,000 12,000 12,000 [Entity] Budget Detail Desc.Note Total [312] FTO Increase $3.60/hr 7,000 [312] Acting Sgt, $3.60/hr 5,000 Total 12,000 61301 Retirement Contrib. - FT 118,691 134,483 136,240 134,331 61302 Retirement Contrib. - PTS 3,748 2,119 2,081 2,119 61304 Employee Assistance Prog 350 380 383 384 61401 FICA/Medicare 19,864 21,637 21,506 21,311 61501 Grp Health & Life Insurance 329,493 372,607 389,997 431,751 61505 Long-term Disab Insurance 28,145 38,065 38,490 39,933 61507 Dental Insurance 27,461 26,471 27,699 29,375 61509 Worker's Compensation 30,971 40,844 41,132 43,149 61510 Unemployment Insurance 4,185 4,477 4,449 4,409 312 Patrol Town of Avon Line Item Detail ATTACHMENT H 61000 Personnel Services 1,963,090 2,133,315 2,146,415 2,181,067 62101 Police Operating and Field 8,258 7,500 5,000 5,000 [Entity] Budget Detail Desc.Total [312] Field Equipment 5,000 Total 5,000 62102 Firearms and Weapons Sup 35,036 102,740 110,740 30,900 [Entity] Budget Detail Desc.Note Total [312] Firearm supplies 14,000 [312] SOU Firearms 1,000 [312] Taser 7 - 5 year plan Year 3 of 5 15,900 Total 30,900 62401 Gasoline 30,828 32,810 32,810 32,153 [Entity] Budget Detail Desc.Total [312] Gasoline for (13) patrol vehicles 32,153 Total 32,153 62804 Training Supplies 2,314 2,000 8,260 2,000 [Entity] Budget Detail Desc.Note Total [312] Defensive Tactics/Arrest Control Equipment Red guns, pads 2,000 Total 2,000 62805 Clothing and Uniforms 23,085 39,348 39,348 17,900 [Entity] Budget Detail Desc.Note Total [312] Uniform $700x18(12 officers, 1PT Sgt, 4 Sgt & 1 CRO) 11,900 [312] MIsc Uniforms 6,000 Total 17,900 62806 Safety Materials and Suppli 44,805 34,825 41,589 16,225 [Entity] Budget Detail Desc.Note Total [312] Flares, Cones, Safety Equipment, Winter Boots, Hi Vis 11,400 [312] Ballistic Vests 4 vests (50% grant funded)4,000 [312] Narcan Expires 10/21 825 312 Patrol Town of Avon Line Item Detail ATTACHMENT H 62807 Consumable Tools/Small Eq 9,725 16,719 16,719 1,300 [Entity] Budget Detail Desc.Note Total [312] Narcotics Testing NIK Kits, Swabs 1,300 Total 1,300 62809 Medical Supplies and 1st Ai 124 0 0 0 62904 Software 995 795 795 995 [Entity] Budget Detail Desc.Total [312] Input Ace 995 Total 995 62000 Commodities 155,170 236,737 255,261 106,473 63302 Laboratory Services 3,168 988 988 988 [Entity] Budget Detail Desc.Note Total [312] Blood Kits $4.94 x 200 988 Total 988 63304 Computer Services and Sup 21,443 24,353 24,353 67,045 [Entity] Budget Detail Desc.Note Total [312] Livescan Fingerprint System Maintenance 3,942 [312] Axon BWC Annual Fees Year 5 of 6 10,812 [312] Agency 360 FTO Online Program 2,197 [312] Axon Aire Drone 900 [312] Axon BWC Aware Plus Year 3 of 3 6,000 [312] Axon BWC Year 4 of 4 Additional Licenses & Storage 3,402 [312] In-Car Camera System Includes Setup 39,792 Total 67,045 63000 Purchased & Contracted S 24,611 25,341 25,341 68,033 64101 Professional Development 59,682 45,650 52,866 29,350 [Entity] Budget Detail Desc.Note Total [312] Misc. Training, Bike Patrol, Community Policing 16,650 [312] Academy 9,000 [312] Leadership Development Program POST grant 3,700 Total 29,350 312 Patrol Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 455 700 700 700 [Entity] Budget Detail Desc.Note Total [312] Int. Homicide Holmstrom 50 [312] Rocky Mtn Tactical Team 150 [312] National Association School Resource Officers Gaspard & Herrera 80 [312] Rocky Mtn Info Network 100 [312] IPMBA Stamp 60 [312] NTOA Lovins, Stamp, Dammen, Jamison, Baldwin 200 [312] Misc 60 Total 700 64206 Cellular and Paging 10,726 11,220 11,220 10,055 [Entity] Budget Detail Desc.Total [312] Cell Phones (all officers) 10,055 Total 10,055 64401 Fleet Maintenance Charges 91,677 72,566 72,566 72,566 [Entity] Budget Detail Desc.Total [312] Fleet Maintenance 72,566 Total 72,566 64402 Equipment Replacement Ch 94,821 94,821 0 103,379 [Entity] Budget Detail Desc.Note Total [312] Vehicle #348 9,030 [312] Vehicle #349 9,030 [312] Vehicle #351 7,207 [312] Vehicle #355 10,941 [312] Vehicle #357 11,000 [312] Vehicle #358 11,000 [312] Vehicle #359 11,000 [312] Vehicle #360 11,000 [312] New Ford 2020 9,337 [312] Vehicle Computer MDT's 2017 - 8 ea x $1000 8,000 [312] Radar Trailer #1988 1,651 [312] Fingerprint System 4,183 Total 103,379 64403 Washbay Charges 5,135 7,355 7,355 2,257 [Entity] Budget Detail Desc.Total [312] 14 vehicles x $161.23 2,257 Total 2,257 64904 Operating Fees, Assessmen 401,912 437,194 437,194 439,109 [Entity] Budget Detail Desc.Note Total [312] Crime Stoppers 500 [312] E Ticketing E Crash Maint, DOR interface, hosting fee 5,150 312 Patrol Town of Avon Line Item Detail ATTACHMENT H 64906 Insurance Deductibles 5,748 0 0 0 64000 Other Operating Costs 670,156 669,506 581,901 657,416 66402 Computers and Peripherals 7,881 950 950 950 [Entity] Budget Detail Desc.Note Total [312] Desktop Replacement - Patrol PD-PATROL4-17 950 Total 950 66405 Radios and Communication 20,609 20,000 0 0 66406 Public Safety Equipment 9,898 14,500 7,000 2,000 [Entity] Budget Detail Desc.Total [312] SOU Equipment 2,000 Total 2,000 66000 Capital Outlay 38,387 35,450 7,950 2,950 60000T Total Expenditures & Oth 2,851,415 3,100,349 3,016,868 3,015,939 312 Patrol Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 181,777 192,670 181,671 181,671 61106 Paid out Leave 0 1,805 0 0 61151 Overtime Wages 20,247 20,000 20,000 20,000 [Entity] Budget Detail Desc.Total [313] Investigator's Overtime 20,000 Total 20,000 61301 Retirement Contrib. - FT 19,995 21,263 19,860 19,860 61304 Employee Assistance Prog 48 48 48 48 61401 FICA/Medicare 2,861 3,110 2,924 2,924 61501 Grp Health & Life Insurance 47,659 50,403 50,353 56,911 61505 Long-term Disab Insurance 4,984 6,274 5,904 5,904 61507 Dental Insurance 3,781 3,551 3,551 3,885 61509 Worker's Compensation 4,429 6,467 6,097 6,097 61510 Unemployment Insurance 604 643 605 605 61000 Personnel Services 286,386 306,235 291,013 297,905 62101 Police Operating and Field 1,673 1,500 1,500 1,500 [Entity] Budget Detail Desc.Total [313] Gloves, Evidence Bags, Gun Boxes 1,500 Total 1,500 62401 Gasoline 4,085 3,103 3,103 6,144 [Entity] Budget Detail Desc.Total [313] Fuel for 2 vehicles 6,144 Total 6,144 62805 Clothing and Uniforms 1,539 1,400 1,400 1,400 [Entity] Budget Detail Desc.Total [313] DUI Blood Storage 1,400 Total 1,400 62806 Safety Materials and Suppli 0 200 200 200 [Entity] Budget Detail Desc.Total [313] Gloves and PPE's 200 Total 200 62807 Consumable Tools/Small E 0 150 150 150 [Entity] Budget Detail Desc.Total [313] Misc Supplies 150 Total 150 62000 Commodities 7,297 6,353 6,353 9,394 63301 Medical Services and Exam 894 1,800 1,800 1,800 313 Investigation Town of Avon Line Item Detail ATTACHMENT H [Entity] Budget Detail Desc.Total [313] Sex Assault Medical 1,800 Total 1,800 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63000 Purchased & Contracted 894 1,800 1,800 1,800 64206 Cellular and Paging 621 1,320 1,320 531 [Entity] Budget Detail Desc.Total [313] Cell Phone (1) 531 Total 531 64401 Fleet Maintenance Charges 4,433 4,473 4,473 4,473 [Entity] Budget Detail Desc.Total [313] Fleet Maintenance 4,473 Total 4,473 64402 Equipment Replacement C 8,071 8,071 0 17,800 [Entity] Budget Detail Desc.Total [313] Vehicle #361 8,900 [313] Vehicle #362 8,900 Total 17,800 64403 Washbay Charges 305 919 919 322 [Entity] Budget Detail Desc.Total [313] 2 vehicles x $161.23 322 Total 322 64000 Other Operating Costs 13,430 14,783 6,712 23,126 66402 Computers and Peripherals 0 1,900 1,900 1,900 66000 Capital Outlay 0 1,900 1,900 1,900 60000T Total Expenditures & Ot 308,006 331,071 307,778 334,125 313 Investigation Town of Avon Line Item Detail ATTACHMENT H FinalOriginal Revised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 716,780$ 790,731$ 762,518$ 777,290$ Commodities 58,532 72,104 75,464 62,740 Purchased & Contract Services 268,058 205,361 201,053 177,946 Other Operating Costs 497,880 489,888 424,187 532,059 Capital Outlay 3,285 3,835 5,935 3,050 Total 1,544,535$ 1,561,919$ 1,469,157$ 1,553,085$ Engineering 265,778$ 284,066$ 264,624$ 270,215$ Buildings and Facilities 1,278,756 1,277,853 1,204,533 1,282,870 Total 1,544,534$ 1,561,919$ 1,469,157$ 1,553,085$ Town Engineer 1 1 1 1 Project Engineer 1 1 1 1 Town Electrician 1 1 1 1 Facilities Superintendent 1 1 1 1 Building Technician II 2 2 2 2 Lead Building Technician 1 1 1 1 Total 7 7 7 7 BUDGET SUMMARY: ENGINEERING DEPARTMENT The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town facilities in a safe and sound manner. Department work includes the managing capital projects, review of construction documents, and assisting in the planning for future infrastructure. The Buildings and Facilities division operates and maintains the six major buildings, pavilion and other facilities. ADMINISTRATION OF THE DEPARTMENT The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the Water Fund, 15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement Program. The Project Engineer spends the majority of the time on managing capital projects . The Facility Superintendent, Lead Building Technician, 2 Building Technicians and Electrician maintain the Town's facilities. There are 2 programs in the Department, Engineering and Buildings & Facilities. Changes to the Engineering program are minimal because it only covers the Town Engineer and Project Engineer salaries. The Building and Facility program is reducing expenses by 3% with the exception of benefits and salaries wihch are flat from 2020. The Engineering Department is not proposing staff changes in 2021. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ATTACHMENT H Subdivision and Development Review: Assisting the Community Development Department with the review of all development applications, the Engineering Department ensures conformance with the Town’s adopted design guidelines, codes and standards. PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING ENGINEERING AND CAPITAL PLANNING Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by identifying and estimating costs for needed projects, procuring engineering and architecture firms to design identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through construction and warranty. Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical needs of town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance. The Division employs one Facility Supervisor, three full-time Building Technicians and one Electrician. Salary to operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%), operating facilities (20%) and admin. duties (20%). BUILDINGS AND FACILITIES ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 189,643 201,586 188,244 188,244 61106 Paid out Leave 0 1,898 0 0 61201 Automobile Allowance 2,479 2,357 2,340 2,340 61301 Retirement Contrib. - FT 20,861 22,383 20,707 20,707 61304 Employee Assistance Prog 40 40 40 40 61401 FICA/Medicare 2,824 2,985 2,763 2,763 61501 Grp Health & Life Insurance 20,754 23,632 23,574 27,147 61505 Long-term Disab Insurance 1,062 1,159 1,073 1,073 61507 Dental Insurance 1,622 1,511 1,511 1,650 61509 Worker's Compensation 3,024 3,000 2,801 2,801 61510 Unemployment Insurance 566 618 572 572 61000 Personnel Services 242,875 261,168 243,625 247,337 62401 Gasoline 0 350 350 216 [Entity] Budget Detail Desc.Total [412] Fuel for 1 vehicle 216 Total 216 62801 Employee Recognition Exp 119 50 50 100 [Entity] Budget Detail Desc.Total [412] $50 x 2 100 Total 100 62802 Food and Beverages 0 250 250 0 62807 Consumable Tools/Small E 475 250 250 250 [Entity] Budget Detail Desc.Total [412] Engineering Tools 250 Total 250 62901 Duplicating Supplies 1,719 1,300 1,300 1,296 [Entity] Budget Detail Desc.Total [412] Supplies for Wide format copier 1,296 Total 1,296 62904 Software 3,451 3,739 3,739 3,739 [Entity] Budget Detail Desc.Total [412] Auto CAD license 3,739 [412] GIS license 0 Total 3,739 62999 Office Supplies and Material 37 250 250 0 62000 Commodities 5,801 6,189 6,189 5,601 63199 Other Professional Services 7,580 0 0 0 63304 Computer Services and Su 3,477 3,200 3,200 5,230 [Entity] Budget Detail Desc.Total [412] HP Wide Format O&M 5,230 Total 5,230 412 Engineering Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63504 R&M - Office Equipment an 0 700 700 700 [Entity] Budget Detail Desc.Total [412] Xerox per print charges 700 Total 700 63603 Rentals - Office Equipment 517 1,788 1,788 1,788 [Entity] Budget Detail Desc.Total [412] Xerox base rental fee 1,788 Total 1,788 63000 Purchased & Contracted 11,574 5,688 5,688 7,718 64101 Professional Development 23 2,500 2,500 1,000 [Entity] Budget Detail Desc.Total [412] Training 1,000 Total 1,000 64102 Dues, Licenses and Membe 594 975 975 975 64206 Cellular and Paging 1,270 1,272 1,272 1,347 [Entity] Budget Detail Desc.Total [412] Cell Phones (2) 1,347 Total 1,347 64401 Fleet Maintenance Charges 0 1,340 1,340 1,340 [Entity] Budget Detail Desc.Total [412] Fleet Maintenance 1,340 Total 1,340 64402 Equipment Replacement C 1,899 1,899 0 3,986 [Entity] Budget Detail Desc.Total [412] Large format copier 2,352 [412] Heat Recovery computer and screen 1,634 Total 3,986 64403 Washbay Charges 0 460 460 161 [Entity] Budget Detail Desc.Total [412] 1 vehicle x $161.23 161 Total 161 64901 Advertising and Legal Notic 877 750 750 750 64000 Other Operating Costs 4,663 9,196 7,297 9,559 66402 Computers and Peripherals 865 1,825 1,825 0 66000 Capital Outlay 865 1,825 1,825 0 412 Engineering Town of Avon Line Item Detail ATTACHMENT H 60000T Total Expenditures & Ot 265,778 284,066 264,623 270,215 412 Engineering Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 327,027 357,859 351,517 345,766 61106 Paid out Leave 4,056 3,503 0 0 61151 Overtime Wages 3,648 5,000 5,000 5,000 [Entity] Budget Detail Desc.Total [418] Emergency repair calls 5,000 Total 5,000 61157 Spanish Fluency Stipend 0 0 704 4,576 [Entity] Budget Detail Desc.Note Total [418] Avon Habla Velasco 2,288 [418] Avon Habla Tapia 2,288 Total 4,576 61201 Automobile Allowance 763 725 720 720 61301 Retirement Contrib. - FT 36,419 39,750 38,667 38,034 61304 Employee Assistance Prog 119 126 125 125 61401 FICA/Medicare 4,740 5,323 5,180 5,097 61501 Grp Health & Life Insurance 79,669 94,739 94,723 108,048 61505 Long-term Disab Insurance 1,841 2,043 2,020 1,971 61507 Dental Insurance 6,154 6,443 6,443 7,044 61509 Worker's Compensation 8,473 12,951 12,722 12,518 61510 Unemployment Insurance 996 1,101 1,072 1,054 61000 Personnel Services 473,905 529,563 518,893 529,953 62204 Construction, Maintenance 5,908 10,500 10,500 10,498 [Entity] Budget Detail Desc.Total [418] Interior building material 3,100 [418] Hardware 1,500 [418] Paint 1,900 [418] Lumber 2,000 [418] Exterior building material 2,000 Total 10,500 62205 Plumbing Supplies 7,961 9,690 10,690 8,700 [Entity] Budget Detail Desc.Total [418] Valves 3,000 [418] Boiler & pump parts 3,000 [418] Plumbing fittings 2,200 [418] Shower diverters 500 Total 8,700 62207 Electrical Supplies 19,838 11,000 11,000 11,000 [Entity] Budget Detail Desc.Note Total [418] Light bulbs 1,000 [418] General supplies Wire, conduit, contactors 3,000 [418] Light poles 5,000 [418] Fixture heads 2,000 Total 11,000 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62208 Mechanical - HVAC 1,981 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [418] Filters, belts, Glycol 2,500 Total 2,500 62209 Mechanical - Other 2,800 16,350 13,800 10,000 [Entity] Budget Detail Desc.Total [418] Motors 1,000 [418] Pumps 3,400 [418] Duct work 500 [418] Sensors 500 [418] Chiller Parts 1,000 [418] Swim suit extractor 3,600 Total 10,000 62401 Gasoline 3,098 2,877 2,877 2,196 [Entity] Budget Detail Desc.Total [418] Fuel for 4 vehicles 2,200 Total 2,200 62402 Diesel 198 2,218 2,218 1,848 [Entity] Budget Detail Desc.Total [418] Based on historical averages 250 [418] PSF generator 1,600 Total 1,850 62801 Employee Recognition Exp 0 125 125 250 [Entity] Budget Detail Desc.Total [418] $50 x 5 250 Total 250 62805 Clothing and Uniforms 1,206 1,600 1,600 996 [Entity] Budget Detail Desc.Total [418] Work clothing (5x200) 1,000 Total 1,000 62806 Safety Materials and Suppli 609 1,080 990 1,080 [Entity] Budget Detail Desc.Total [418] Safety footwear (5) 625 [418] PPE (5)200 [418] Electrician safety gear 155 [418] Lockout/Tagout kits (2) 100 Total 1,080 62807 Consumable Tools/Small E 1,947 2,000 3,000 1,800 [Entity] Budget Detail Desc.Total [418] Small tools 900 [418] Small equipment 900 Total 1,800 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62809 Medical Supplies and 1st Ai 3,393 4,000 4,000 4,296 [Entity] Budget Detail Desc.Total [418] Fleet & Facilites 1,250 [418] PD 400 [418] Parks 1,450 [418] Rec 300 [418] Muni 250 [418] Transit 650 Total 4,300 62899 Other Miscellaneous Operat 3,598 1,975 5,975 1,975 [Entity] Budget Detail Desc.Total [418] Locker parts 725 [418] Hardware (nuts,bolts,etc) 850 [418] Security hardware (door) 400 Total 1,975 62999 Office Supplies and Material 193 0 0 0 62000 Commodities 52,731 65,915 69,275 57,139 63104 Engineering Services 22,991 3,000 3,000 3,000 [Entity] Budget Detail Desc.Total [418] Repair & project consulting 3,000 Total 3,000 63306 Security Services 12,490 20,708 27,500 20,712 [Entity] Budget Detail Desc.Note Total [418] Annual monitoring (muni, rec, cabin, pavillion, fleet, 351, PSF, ARTF) 6 x $50 x 12 mths 15,008 [418] Annual inspections (fire/monitor)1,000 [418] Repairs 1,700 [418] Fire extinguisher maintenance (169)1,000 [418] Security surveillance maint.2,000 Total 20,708 63501 R&M - Buildings and Faciliti 124,188 112,000 111,000 98,000 [Entity] Budget Detail Desc.Note Total [418] HVAC repairs 10,000 [418] Elevator maint. contract (4 x 1800)7,200 [418] Building inspections 2,500 [418] Boiler repairs 5,000 [418] Piping rapairs 3,000 [418] Heat Recov. HVAC maint. Cont.1,300 [418] Rec Cent. HVAC maint. Cont.5,200 [418] Mod. HVAC maint. Cont.700 [418] Town Hall HVAC maint. Cont.1,100 [418] Fleet HVAC maint. Cont.1,400 [418] Chiller HVAC maint. Cont.3,700 [418] PSF HVAC maint. Cont.5,000 [418] Rec hot tub leak repair 10,000 [418] Rec pool lights LED's 5,000 [418] Rec double water fountain 9,000 [418] Security lock services 2,000 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H [418] PSF elevator 900 [418] Repair conduit chapel place 10,000 [418] Rec Center building maint.Replaces Accumulation in Equipment Replacement Fund 15,000 Total 98,000 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63502 R&M - Streets 0 3,750 3,750 0 63504 R&M - Office Equipment an 369 850 0 850 [Entity] Budget Detail Desc.Total [418] Printer cartridges 250 [418] Per page copier charges 600 Total 850 63549 R&M - Other Specialized Eq 1,173 9,000 5,000 3,996 [Entity] Budget Detail Desc.Total [418] Heat Recovery repairs 3,000 [418] Cardio equipment repair 1,000 Total 4,000 63551 Laundry and Cleaning Servi 3,690 7,500 8,950 7,500 [Entity] Budget Detail Desc.Total [418] WIndow cleaning 4,000 [418] Carpet cleaning 3,500 Total 7,500 63599 Other Maintenance Service 10,350 11,475 11,475 11,470 [Entity] Budget Detail Desc.Total [418] Pest control 9,000 [418] Drain care 1,375 [418] Wildridge apartments 750 [418] PSF pest control 350 Total 11,475 63603 Rentals - Office Equipment 0 2,400 2,400 2,400 [Entity] Budget Detail Desc.Total [418] Xerox base rental 2,400 Total 2,400 63699 Other Miscellaneous Rental 0 2,400 2,400 2,400 [Entity] Budget Detail Desc.Total [418] Walgreens VMS board lease 2,400 Total 2,400 63999 Other Contract Services 81,234 26,590 19,890 19,900 [Entity] Budget Detail Desc.Total [418] Rec Center roof snow removal (2 x 2200) 4,400 [418] Signs 1,000 [418] Heat Recovery chem test 1,050 [418] PSF HVAC chem test 450 [418] GIS streetlights 8,000 [418] AED Devices, Maintenance & Warranties 5,000 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H Total 19,900 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63000 Purchased & Contracted 256,484 199,673 195,365 170,228 64101 Professional Development 3,024 3,300 3,300 2,700 [Entity] Budget Detail Desc.Total [418] Electrician training & license (2 x 600) 1,200 [418] Building tech training (4 x 375) 1,500 Total 2,700 64102 Dues, Licenses and Membe 5,581 5,436 5,436 5,436 [Entity] Budget Detail Desc.Note Total [418] Sherwood Meadows HOA dues $453 x 12 mths 5,436 Total 5,436 64201 Telephone & Long-distance 17,991 17,394 17,394 17,712 [Entity] Budget Detail Desc.Note Total [418] Heat Recovery alarm $461 x 12 5,532 [418] Land Line $1015 x 12 12,180 Total 17,712 64202 Gas 62,349 60,000 60,000 60,204 [Entity] Budget Detail Desc.Note Total [418] Gas 3 yr. avg. 60,200 Total 60,200 64203 Electric 254,708 248,500 248,500 248,500 [Entity] Budget Detail Desc.Note Total [418] Electricity 3 yr. avg. 248,500 Total 248,500 64204 Water and Sanitation 61,973 61,500 61,500 62,004 [Entity] Budget Detail Desc.Note Total [418] Water 3 yr. avg. 62,000 Total 62,000 64205 Trash Collection and Recycl 14,865 9,000 9,000 15,000 [Entity] Budget Detail Desc.Note Total [418] Trash services 3 yr. avg. 15,000 Total 15,000 64206 Cellular and Paging 2,807 2,760 2,760 3,075 [Entity] Budget Detail Desc.Total [418] Cell Phones 3,075 Total 3,075 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64401 Fleet Maintenance Charges 2,981 6,702 6,702 6,702 [Entity] Budget Detail Desc.Total [418] Fleet Maintenance 6,702 Total 6,702 64402 Equipment Replacement C 63,802 63,802 0 100,522 [Entity] Budget Detail Desc.Total [418] Vehicle #224 3,996 [418] Heat Recovery Equipment 59,017 [418] Scrubber 1,111 [418] Rooftop HVAC Units (4) 7,384 [418] Other MAchinery and Equipment 29,014 Total 100,522 64403 Washbay Charges 2,136 2,298 2,298 645 [Entity] Budget Detail Desc.Total [418] 4 vehicles x $161.23 645 Total 645 64906 Insurance Deductibles 1,000 0 0 0 64000 Other Operating Costs 493,217 480,692 416,890 522,500 66402 Computers and Peripherals 2,420 2,010 2,010 950 [Entity] Budget Detail Desc.Note Total [418] Desktop Replacement ENG-BLDGS3-17 950 Total 950 66499 Other Machinery and Equip 0 0 2,100 2,100 [Entity] Budget Detail Desc.Total [418] Equipment 2,100 Total 2,100 66000 Capital Outlay 2,420 2,010 4,110 3,050 60000T Total Expenditures & Ot 1,278,756 1,277,853 1,204,533 1,282,870 418 Buildings & Facilities Town of Avon Line Item Detail ATTACHMENT H FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 1,451,506$ 1,763,161$ 1,625,111$ 1,724,099$ Commodities 217,909 340,597 340,597 314,041 Purchased & Contracted Services 542,166 497,866 473,276 554,262 Other Operating Costs 572,488 569,710 355,268 586,708 Capital Outlay 1,993 101,498 53,678 55,850 Total 2,786,062$ 3,272,832$ 2,847,930$ 3,234,960$ Roads and Bridges 2,283,864$ 2,633,092$ 2,388,955$ 2,615,781$ Parks 502,198 639,740 458,975 619,179 Total 2,786,062$ 3,272,832$ 2,847,930$ 3,234,960$ Public Works Director 1 1 1 1 Public Works Superintendent 1 1 1 1 Public Works Supervisor 1 2 2 2 Operator II / Master Gardener 1 1 1 2 Operator I 11 11 11 11 Total 15 16 16 17 BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT The Public Works Department is responsible for operational management and maintenance of the Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water infrastructure. The Department is managed by the Public Works Director, with supervisory support from the Public Works Superintendent and Public Works Supervisors. The Department is managed by the Public Works Director, who reports directly to the Town Manager. The Director spends approximately 75% in general department administration, including developing work plans and work supervision. Right-of-way and snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in the field. The Public Works Superintendent spends approximately 60% in general department administration and 40% in the field, who reports directly to the Public Works Director. The Public Works Supervisors who reports directly to the Public Works Superintendent, spend approximately 10% in general department administration and 90% managing work in the field. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DEPARTMENT There is minimal change to the Public Works budget, we are operating in 2021 with the 2020 budget numbers. In the 413 budget, the weed mitigation contract service was added back in and a Master Gardener position was added for 2021. In the 415 budget, contract services was added to maintain the new landscaping on Benchmark Road, plus some additonal monies were added to replace the fence in Nottingham Park and to replace the sand at the beach. DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ATTACHMENT H PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS ADMINISTRATION Administration: The Public Works Director manages all work of the department, including but not limited to development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, ditch maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes management of contract work, locate requests, ROW permit program, inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75% of all hours to administration. Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, the beach area at Nottingham Park, multi-use fields, playground equipment, three tennis courts, two pickle ball courts, three basketball courts, two volleyball courts, two picnic shelters, 800+ trees, 83 trash receptacles, and 24 pet stations. Winter includes set-up and care of the outdoor ice rink at Nottingham Park. Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane. ROAD AND BRIDGE General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad overpasses, eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility locates, Special Event assistance, street sweeping, cinder pick-up, street striping, sign production and maintenance, banner placement, and weed control. Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach. Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and hauling of waste. PARKS ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 921,461 1,021,630 975,513 998,460 61106 Paid out Leave 7,574 9,789 15,828 0 61121 PTS Wages 0 100,800 28,800 22,400 [Entity] Budget Detail Desc.Note Total [413] 2 PTS Maintenance Workers 2 PTS x 40 hrs. x 14 weeks x $20 22,400 Total 22,400 61151 Overtime Wages 65,898 50,000 50,000 50,000 61157 Spanish Fluency Stipend 0 0 1,848 5,595 [Entity] Budget Detail Desc.Note Total [413] Avon Habla Espinosa 2,288 [413] Avon Habla Castillo 2,288 [413] Avon Habla Anderson 1,019 Total 5,595 61301 Retirement Contrib. - FT 102,066 113,456 109,048 109,831 61302 Retirement Contrib. - PTS 0 3,780 1,080 840 61304 Employee Assistance Prog 348 384 378 406 61401 FICA/Medicare 13,994 17,142 15,517 15,527 61501 Grp Health & Life Insurance 274,442 358,760 343,538 430,311 61505 Long-term Disab Insurance 5,157 5,819 5,609 5,691 61507 Dental Insurance 20,599 24,758 23,793 28,379 61509 Worker's Compensation 37,008 53,296 50,949 53,446 61510 Unemployment Insurance 2,959 3,547 3,210 3,213 61000 Personnel Services 1,451,506 1,763,161 1,625,111 1,724,098 62201 Street Repair and Maintena 7,569 18,000 18,000 22,000 [Entity] Budget Detail Desc.Note Total [413] Pre-Mark Striping 5,000 [413] Replenish Guardrail Material 3,000 [413] Asphalt/Cold Patch MORE POT HOLES 5,000 [413] Brick sealer-Crosswalks 5,000 [413] Street Paint MORE PARKING/CROSSWALKS 4,000 Total 22,000 62202 Sand and Gravel 42,442 45,000 45,000 45,000 [Entity] Budget Detail Desc.Total [413] Cinders 42,000 [413] Shoulder Material 3,000 Total 45,000 62203 Street Sign Materials and S 18,304 22,650 22,650 22,650 [Entity] Budget Detail Desc.Total [413] Wood Posts 7,000 [413] Sign Materials 4,000 [413] Construction Signs 500 [413] Replenish Cones/Barrels 1,000 [413] Stains, Paints, Brushes 750 [413] Steel Posts 2,500 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H [413] Delineators, Reflectors 4,000 [413] 6x6 Wood Posts 2,500 [413] Bracket Hardware 400 Total 22,650 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62305 Chemicals 0 25,100 25,100 25,100 [Entity] Budget Detail Desc.Note Total [413] Ice Slicer 21,000 [413] Neutro Wash/Lubra Seal Chemicals to wash equipment and sanding units 4,100 Total 25,100 62401 Gasoline 5,683 5,642 5,642 6,670 [Entity] Budget Detail Desc.Total [413] Based on Historical Averges 6,670 Total 6,670 62402 Diesel 31,224 32,334 32,334 34,551 [Entity] Budget Detail Desc.Total [413] Based on Historical Averages 34,551 Total 34,551 62801 Employee Recognition Exp 0 350 350 800 [Entity] Budget Detail Desc.Total [413] $50 x 16 800 Total 800 62802 Food and Beverages 336 1,750 1,750 1,750 [Entity] Budget Detail Desc.Note Total [413] Food and Beverage Lunch Winter In-service meeting. End of Season, general meetings 1,000 [413] Coffee Service 750 Total 1,750 62805 Clothing and Uniforms 4,724 3,480 3,480 3,480 [Entity] Budget Detail Desc.Note Total [413] Uniforms, Hats, Shirts, 8 @ $125 uniforms 1,000 [413] 8 bibs @ $135 each uniforms 1,080 [413] 8 coats @ $175 each uniforms 1,400 Total 3,480 62806 Safety Materials and Suppli 706 2,600 2,600 2,600 [Entity] Budget Detail Desc.Total [413] Personal Protective Equipment 2,600 Total 2,600 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62807 Consumable Tools/Small E 6,463 4,500 4,500 4,500 [Entity] Budget Detail Desc.Total [413] Air Tools 1,500 [413] Hand Tools 3,000 Total 4,500 62899 Other Miscellaneous Operat -647 1,000 1,000 1,000 [Entity] Budget Detail Desc.Total [413] Miscellaneous Hardware 600 [413] Bracket Hardware 400 Total 1,000 62999 Office Supplies and Material 636 800 800 800 [Entity] Budget Detail Desc.Total [413] Office Supplies 800 Total 800 62000 Commodities 117,440 163,206 163,206 170,901 63502 R&M - Streets 105,353 97,000 97,000 97,000 [Entity] Budget Detail Desc.Note Total [413] Crackfill Maintenance 24,000 [413] Guardrail Repair caused by accidents 6,000 [413] Brick Repair bus stops/crosswalks 40,000 [413] Infrared Patching 17,000 [413] Misc. Patching (pothole and sinkholes)10,000 Total 97,000 63504 R&M - Office Equipment an 1,034 1,000 1,000 1,200 [Entity] Budget Detail Desc.Total [413] Copier Print Charges 1,000 [413] Toner Charges 200 Total 1,200 63506 R&M - Radios and Commu 20,699 12,878 12,878 12,878 [Entity] Budget Detail Desc.Note Total [413] 800 MHZ Radio Service County Price 5,600 [413] 800 MHZ Radio Replace and Repair 4,400 [413] Batteries UHF/800 MHZ batteries 880 [413] Repairs 500 [413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498 Total 12,878 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63603 Rentals - Office Equipment 655 1,200 1,200 1,200 63608 Rentals - Machinery and Eq 5,429 5,630 5,630 5,630 [Entity] Budget Detail Desc.Note Total [413] Misc. Equipment Rentals 500 [413] Fastenal Annual Fee 2,280 [413] All Traffic Solutions Annual Fee 2,850 Total 5,630 63999 Other Contract Services 207,200 208,800 224,600 234,300 [Entity] Budget Detail Desc.Note Total [413] Ditch Maintenance (emergency repair) Mud Slides 10,000 [413] Hauling Snow, Cinders, ditch material, mud slide material, trash etc. 80,000 [413] Snow Removal/Hand Workd Village at Avon Sidewalks 15,000 [413] Street Striping 35,000 [413] Concrete Repairs Repair Sidewalk and curbs 35,000 [413] Vandalism 3,500 [413] UNCC charges (locates TIer 1) More construction projects 4,000 [413] Misc painting 6,800 [413] Weed Mitigation Town's Right Of Way Notification 40,000 [413] Snow Removal-Avon Elementary 5,000 Total 234,300 63000 Purchased & Contracted 340,371 326,508 342,308 352,208 64101 Professional Development 4,054 13,500 13,500 13,500 [Entity] Budget Detail Desc.Total [413] Management/Supervisory Training 4,000 [413] Equipment Operator Certification 8,100 [413] LTAP/APWA Training 1,400 Total 13,500 64102 Dues, Licenses and Membe 340 540 540 552 [Entity] Budget Detail Desc.Total [413] APWA 350 [413] CO Weed Association 100 [413] Consolidated Communication Network of 100 Total 550 64104 Meeting Expenses 1,075 0 0 0 64201 Telephone & Long-distance 1,038 4,227 4,227 924 [Entity] Budget Detail Desc.Note Total [413] PW Fax, Fire Alarm, Long Distance $77 x 12 924 Total 924 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64203 Electric 26,602 37,000 37,000 37,000 [Entity] Budget Detail Desc.Note Total [413] Street, Path, Christmas Lights (3 yr. average) 37,000 Total 37,000 64205 Trash Collection and Recycl 0 0 0 9,500 [Entity] Budget Detail Desc.Total [413] Trash, Landfill (Includes clean up work) 9,500 Total 9,500 64206 Cellular and Paging 3,466 3,000 3,000 2,920 [Entity] Budget Detail Desc.Total [413] Cell Phones 2,920 Total 2,920 64301 Postage and Delivery 8 400 400 400 [Entity] Budget Detail Desc.Total [413] Postage 400 Total 400 64401 Fleet Maintenance Charges 164,679 143,141 143,141 143,141 [Entity] Budget Detail Desc.Total [413] Fleet Maintenance 143,141 Total 143,141 64402 Equipment Replacement C 110,967 110,967 0 99,819 [Entity] Budget Detail Desc.Note Total [413] Machinery & Equipment See attached note 11,804 [413] Vehicle #210 4,424 [413] Vehicle #226 5,191 [413] Equipment #119 Cat 6,255 [413] Equipment #205 Peterbilt 17,564 [413] Equipment #211 Chevrolet 4,275 [413] Equipment #225 Dulevo 31,800 [413] Equipment #270 Plow Truck 10,191 [413] Equipment #282 Backhoe 8,315 Total 99,819 64403 Washbay Charges 1,831 5,516 5,516 1,451 [Entity] Budget Detail Desc.Total [413] 9 vehicles/equipment x $161.23 1,451 Total 1,451 64902 Financial Support, Donation 34,645 41,366 41,366 41,366 [Entity] Budget Detail Desc.Total [413] Westin RIverfron Public Plaza 41,366 Total 41,366 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64906 Insurance Deductibles 24,827 0 0 0 64000 Other Operating Costs 373,532 359,657 248,690 350,573 66402 Computers and Peripherals 1,015 2,560 2,560 0 66499 Other Machinery and Equip 0 18,000 7,080 18,000 [Entity] Budget Detail Desc.Total [413] Hydraulic Truck Conveyor 18,000 Total 18,000 66000 Capital Outlay 1,015 20,560 9,640 18,000 60000T Total Expenditures & Ot 2,283,864 2,633,092 2,388,955 2,615,780 413 Roads and Bridges Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62202 Sand and Gravel 0 13,500 13,500 8,500 [Entity] Budget Detail Desc.Total [415] Sand 1,500 [415] Athletic field top dressing 5,000 [415] Decorative rock 2,000 Total 8,500 62203 Street Sign Materials and S 0 500 500 500 [Entity] Budget Detail Desc.Total [415] Park signage 500 Total 500 62204 Construction, Maintenance 8,261 14,000 14,000 14,000 [Entity] Budget Detail Desc.Total [415] Misc lumber 2,500 [415] Hardware 1,000 [415] Weed barrier 3,500 [415] Misc other items 3,500 [415] Engineered wood fiber for playgrounds 3,500 Total 14,000 62205 Plumbing Supplies 14,970 20,500 20,500 20,500 [Entity] Budget Detail Desc.Total [415] Controller replacment 3,000 [415] Nozzles 2,000 [415] PVC (pipe) 1,000 [415] Rotors 4,000 [415] Valves 3,500 [415] Misc other plumbing 3,000 [415] Irrigation electrical 4,000 Total 20,500 62206 Landscaping and Plant Mate 12,243 34,000 34,000 21,997 [Entity] Budget Detail Desc.Total [415] Mulch 6,000 [415] Topsoil/Compost 1,000 [415] Annuals/Perennials 4,000 [415] Trees 2,500 [415] Sod 1,000 [415] Grass seed 1,000 [415] Misc other items 1,500 [415] Riparian plantings 5,000 Total 22,000 415 Parks Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62305 Chemicals 3,674 12,900 12,900 9,401 [Entity] Budget Detail Desc.Total [415] Fertilizer 4,500 [415] Snow melt 2,200 [415] Pesticides 2,000 [415] Taginator 700 Total 9,400 62401 Gasoline 8,710 10,567 10,567 7,756 [Entity] Budget Detail Desc.Total [415] Based on Historical Averages 7,756 Total 7,756 62402 Diesel 3,584 4,276 4,276 1,336 [Entity] Budget Detail Desc.Total [415] Fuel based on historical averages 1,336 Total 1,336 62802 Food and Beverages 896 1,250 1,250 1,250 [Entity] Budget Detail Desc.Total [415] Spring meeting 350 [415] Fall Meeting 350 [415] Misc meetings 550 Total 1,250 62803 Janitorial, Custodial and Cle 6,717 7,150 7,150 7,148 [Entity] Budget Detail Desc.Total [415] Dog waste bags 3,000 [415] Trash liners 2,600 [415] Recycle liners 400 [415] Compost liners 400 [415] Misc cleaning supplies 750 Total 7,150 62805 Clothing and Uniforms 5,032 8,520 8,520 8,520 [Entity] Budget Detail Desc.Total [415] Work clothes 6,465 [415] Outer wear 2,055 Total 8,520 62806 Safety Materials and Suppli 5,624 8,128 8,128 8,128 [Entity] Budget Detail Desc.Total [415] Type II clothing 1,078 [415] Gloves 1,070 [415] Work boots 3,251 [415] PPE 2,729 Total 8,128 415 Parks Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62807 Consumable Tools/Small Eq 7,214 5,900 5,900 5,904 [Entity] Budget Detail Desc.Total [415] Tools 2,700 [415] Aerifier tines 2,000 [415] Small equipment 1,204 Total 5,904 62899 Other Miscellaneous Operat 23,544 36,200 36,200 28,200 [Entity] Budget Detail Desc.Total [415] LED holiday lights 13,000 [415] Recreation supplies 3,000 [415] Flags 3,200 [415] Special Events materials 4,500 [415] Misc 4,500 Total 28,200 62000 Commodities 100,469 177,391 177,391 143,140 63503 R&M - Parks and Athletic Fa 2,081 25,000 25,000 17,000 [Entity] Budget Detail Desc.Total [415] Upper field R&M 4,000 [415] Lower field R&M 2,000 [415] Ice rinks 4,000 [415] Courts R&M 2,000 [415] Playground(s) R&M 5,000 Total 17,000 63504 R&M - Office Equipment an 13 0 0 0 63608 Rentals - Machinery and Eq 22,895 19,500 19,500 19,500 [Entity] Budget Detail Desc.Note Total [415] Compressor rental Irrigation blow-out 3,500 [415] Lift rental Holiday lights 15,000 [415] Other 1,000 Total 19,500 63999 Other Contract Services 176,808 126,858 86,468 165,554 [Entity] Budget Detail Desc.Note Total [415] Tree care 5,000 [415] Turf weed & feed 6,000 [415] Statue maint 7,000 [415] Landscape debris dumpster 2,500 [415] Asphalt maint 5,000 [415] Contract landscape services Includes addition of E&W BC blvd and Benchmark rd. 58,390 [415] Noxious weed spraying 11,600 [415] POL services 11,368 [415] Rodent control 9,000 415 Parks Town of Avon Line Item Detail ATTACHMENT H 63000 Purchased & Contracted S 201,796 171,358 130,968 202,054 64101 Professional Development 7,543 14,995 14,995 14,995 [Entity] Budget Detail Desc.Note Total [415] Conference(s)1,470 [415] Lodging 28 nights @ $200 5,600 [415] Meal allowance 1,800 [415] Technical training(s)6,125 Total 14,995 64102 Dues, Licenses and Membe 230 230 230 980 [Entity] Budget Detail Desc.Total [415] Licenses & Dues 980 Total 980 64203 Electric 27,250 24,000 24,000 24,000 [Entity] Budget Detail Desc.Total [415] Pavilion, Parks garage and Pump House 14,000 [415] Public Restrooms 2,500 [415] Oneal Spur Pavilion 300 [415] Avon Station, Mall, Lettuce Shed Ln.7,200 Total 24,000 64204 Water and Sanitation 4,922 18,000 18,000 18,000 [Entity] Budget Detail Desc.Total [415] Water (3yr Average) 18,000 Total 18,000 64205 Trash Collection and Recycl 0 0 0 7,500 [Entity] Budget Detail Desc.Total [415] Parks dumpster 7,500 Total 7,500 64206 Cellular and Paging 1,126 1,128 1,128 1,126 [Entity] Budget Detail Desc.Total [415] Cell Phones 1,126 Total 1,126 64301 Postage and Delivery 0 10,000 10,000 10,000 [Entity] Budget Detail Desc.Total [415] Noxious weed mittigation postcards 10,000 Total 10,000 415 Parks Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64401 Fleet Maintenance Charges 54,019 37,186 37,186 37,186 [Entity] Budget Detail Desc.Total [415] Fleet Maintenance 37,186 Total 37,186 64402 Equipment Replacement Ch 103,475 103,475 0 121,542 [Entity] Budget Detail Desc.Total [415] Paddleboats (5) 1,820 [415] Boat Dock 3,367 [415] Vehicle #208 4,424 [415] Vehicle #209 4,424 [415] Vehicle #223 4,303 [415] Heavy Equipment #104 6,504 [415] Heavy Equipment #214 7,068 [415] Heavy Equipment #215 6,956 [415] Heavy Equipment #217 4,117 [415] Heavy Equipment #217A 5,625 [415] Heavy Equipment #251 3,281 [415] Heavy Equipment #231 9,492 [415] Machinery & Equip #219 6,270 [415] Machinery & Equip #250 936 [415] Variable Message Signs (3) 4,805 [415] Variable Message Board #203 3,284 [415] Variable Message Board #204 4,310 [415] Pump House Replacement 13,824 [415] Machinery & Equip #243 633 [415] San Pro Tiller 1,672 [415] Snow Blower Attachments (2) 1,319 [415] Wright Standing Mower 1,480 [415] Toro Groundmaster 4,450 [415] Machinery & Equip #232 5,695 [415] Club Car Carryall 2,144 [415] Variable Message Board 2,210 [415] Fertilizer Spreader 887 [415] Tow Behind Leaf Blower 1,142 [415] Club Car Carryall 700 (2) 3,831 [415] Security Cameras Recycle Center 1,269 Total 121,542 64403 Washbay Charges 369 1,039 1,039 806 [Entity] Budget Detail Desc.Total [415] 5 vehicles x $161.23 806 Total 806 64906 Insurance Deductibles 21 0 0 0 64000 Other Operating Costs 198,956 210,053 106,578 236,135 66402 Computers and Peripherals 979 2,010 2,010 950 [Entity] Budget Detail Desc.Note Total [415] Desktop Replacement PW-PARKSUPER-17 950 415 Parks Town of Avon Line Item Detail ATTACHMENT H 66499 Other Machinery and Equip 0 78,928 42,028 36,900 [Entity] Budget Detail Desc.Total [415] Field pull-behind 36,900 Total 36,900 66000 Capital Outlay 979 80,938 44,038 37,850 60000T Total Expenditures & Oth 502,199 639,740 458,975 619,179 415 Parks Town of Avon Line Item Detail ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 1,412,726$ 1,535,515$ 1,326,850$ 1,420,409$ Commodities 62,756 85,381 87,686 70,588 Purchased & Contracted Services 33,933 45,192 45,192 34,182 Other Operating Costs 191,319 208,538 123,449 216,981 Capital Outlay 1,775 6,230 6,230 - Total 1,702,509$ 1,880,856$ 1,589,407$ 1,742,160$ Administration 246,864$ 269,711$ 260,856$ 263,139$ Adult Programs 52,994 50,032 41,118 35,703 Aquatics 686,992 662,235 555,055 623,524 Fitness 137,543 138,324 69,903 125,677 Guest Services 347,129 361,889 310,827 350,061 Youth Programs 149,110 213,422 191,045 187,286 Community Swim Program 81,877 185,243 160,603 156,770 Total 1,702,509$ 1,880,856$ 1,589,407$ 1,742,160$ DEPARTMENT EXPENDITURES BY CATEGORY The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center, and youth, adult and senior recreational programs, which are provided at the Recreation Center and Town parks. The Department is responsible for operational oversight and management of the beach, park and lake recreational activities and is also responsible for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch buildings. SUMMARY OF CHANGES FROM THE PREVIOUS YEAR DEPARTMENT EXPENDITURES BY PROGRAM ADMINISTRATION OF THE DEPARTMENT The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, and the development and implementation of operating guidelines. The Director also oversees all program development and implementation, online brochure production and distribution and the oversight and management of cleaning and custodial of all Town owned properties. DEPARTMENT FINANCIAL SUMMARY Implications introduced from the COVID-19 Pandemic have challenged the Recreation Department in many ways. Our 2021 operational budget reflects significant expenditure cuts in personnel services from PTS wages. Many of our full time supervisor level staff will switch to non-exempt, front line duties as we transition from a growth based budget to a need-based expense budget. Commodities line items have also been decreased and non-essential equipment replacement projects have been deferred. 2021 Recreation Department proposed operational budget proposes expenditures of $1,388,229 and projects revenues at $1,047,417 a 75% recovery. A trend different from our operational expense recovery of the past five years but compared to the Municipal Recreation industry, a very strong recovery. When COVID-19 restrictions are lifted, the Recreation Department would like to pursue budget amendments to secure necessary funding for increasing program opportunities. BUDGET SUMMARY: RECREATION DEPARTMENT ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Recreation Director 1 1 1 1 Recreation Superintendent- Recreation Services 1 1 1 1 Recreation Superintendent-Aquatics 1 1 1 1 Recreation Programs Supervisor 1 1 1 1 Swim Program Supervisor 1 1 1 1 Recreation Specialist 1 1 1 1 Recreation Coordinator-Aquatics 2 2 2 2 Recreation Coordinator-Guest Services 2 2 2 2 Total 10 10 10 10 FITNESS AND RECREATIONAL PROGRAMS Adult Programs: This department focuses on meeting the needs of adult recreation program participants ages 18-85. New and innovative programming is being developed and tested to meet the needs of our ever-changing population. The estimated recovery ratio for 2020 will be 22%. The Adult Program Division spends 85% of time on development and maintenance of existing program offerings and 15% on scheduling, marketing and researching new program offerings. Youth Programs: This department focuses on offering community based child care for school aged children throughout the year. In 2020 the youth programs division plans on continuing to grow its participation numbers. The estimated recovery ratio for 2020 will be 124%. The Youth Program Division spends 40% of time on Summer Camp operations, 30% on After School Program operations, 15% on Schools-Out Program operations and 10% on New Program Development and 5% on Existing Programming maintenance. Community Swim Program: The Town of Avon Community Swim Program is a year-round comprehensive plan that includes five levels of Learn to Swim classes for youth ages 6 months-17 years old and two levels for adults ages 18 and up. The Learn to Swim progression of skills will prepare students to be proficient in basic swimming skills. Youth swimmers wishing to go beyond the Learn to Swim progression may continue with our Recreational Swim Team, or our USA Swimming registered swim team. The Avon Narwhals Swim Club is our competitive travel team that competes at the state and regional level on a year-round swim meet schedule. The program also offers private and semi-private swim lessons for all ages, levels and abilities. AQUATICS Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes and public safety classes. The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools. Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Service division also oversees swim beach based operations. The salary to operational budget expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 25% on administrative duties and 6% on hiring and training. PROGRAM ACTIVITIES AND OPERATIONS: RECREATION GUEST SERVICES AUTHORIZED POSITIONS ATTACHMENT H Fitness: The Fitness Division provides the community with over 50-hours of weekly "Group X" classes to include a balanced offering of Yoga/Pilates based classes, group cycling, aerobics based and strength/conditioning based classes, as well as personal training services, fitness assessments and orientation and body composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91% of staffing time is applied to fitness classes and programs, with the balance of 9% on administrative responsibilities for hiring, training, scheduling and marketing. FITNESS AND RECREATIONAL PROGRAMS ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 133,690 142,085 135,544 135,544 61106 Paid out Leave 2,581 1,364 0 0 61301 Retirement Contrib. - FT 14,990 15,779 14,910 14,910 61304 Employee Assistance Prog 24 24 24 24 61401 FICA/Medicare 1,935 2,080 1,965 1,965 61501 Grp Health & Life Insurance 28,806 30,212 30,192 33,285 61505 Long-term Disab Insurance 759 803 773 773 61507 Dental Insurance 2,419 2,251 2,251 2,464 61509 Worker's Compensation 2,146 1,859 1,774 1,774 61510 Unemployment Insurance 407 430 407 407 61000 Personnel Services 187,758 196,888 187,839 191,144 62401 Gasoline 2,019 2,759 2,759 2,124 [Entity] Budget Detail Desc.Total [514] Based on Historical Averages 2,124 Total 2,124 62402 Diesel 353 286 286 0 62801 Employee Recognition Exp 125 250 250 500 [Entity] Budget Detail Desc.Total [514] $50 x 10 500 Total 500 62802 Food and Beverages 560 450 450 450 [Entity] Budget Detail Desc.Total [514] Food for meetings and trainings 450 Total 450 62899 Other Miscellaneous Operat 503 2,400 2,595 2,400 [Entity] Budget Detail Desc.Total [514] Other supplies 2,400 Total 2,400 62999 Office Supplies and Material 1,710 2,500 2,500 2,500 [Entity] Budget Detail Desc.Total [514] Office supplies 1,500 [514] Copy paper 1,000 Total 2,500 62000 Commodities 5,270 8,645 8,840 7,974 63199 Other Professional Services 0 600 600 600 [Entity] Budget Detail Desc.Total [514] Photography for marketing 600 Total 600 514 Recreation Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63304 Computer Services and Su 6,281 13,600 13,600 3,800 [Entity] Budget Detail Desc.Total [514] Rectrac annual maintenance fee 3,800 Total 3,800 63504 R&M - Office Equipment an 1,803 3,000 3,000 2,300 [Entity] Budget Detail Desc.Total [514] Toner cartridges 500 [514] Per page print charges 1,800 Total 2,300 63603 Rentals - Office Equipment 2,408 2,412 2,412 2,412 [Entity] Budget Detail Desc.Note Total [514] Copier lease $201 x 12 2,412 Total 2,412 63999 Other Contract Services 0 1,200 1,200 1,200 [Entity] Budget Detail Desc.Total [514] Futurian service & support 1,200 Total 1,200 63000 Purchased & Contracted 10,492 20,812 20,812 10,312 64101 Professional Development 2,620 3,000 3,000 996 [Entity] Budget Detail Desc.Total [514] CEU's and traninings 996 [514] .0 Total 996 64104 Meeting Expenses 0 0 0 1,080 [Entity] Budget Detail Desc.Note Total [514] Health & Rec committee meetings $180 x 6 1,080 Total 1,080 64201 Telephone & Long-distance 7,232 6,561 6,561 6,456 [Entity] Budget Detail Desc.Total [514] Land Line $538 x 12 6,456 Total 6,456 64206 Cellular and Paging 2,152 1,300 1,300 3,120 [Entity] Budget Detail Desc.Total [514] Cell Phones (5) 3,120 Total 3,120 514 Recreation Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64301 Postage and Delivery 59 200 200 200 [Entity] Budget Detail Desc.Total [514] Postage 200 Total 200 64308 Sales Tax 354 500 500 500 [Entity] Budget Detail Desc.Total [514] Sales tax on resale items 500 Total 500 64401 Fleet Maintenance Charges 4,146 5,906 5,904 5,906 [Entity] Budget Detail Desc.Total [514] Fleet Maintenance 5,906 Total 5,906 64402 Equipment Replacement C 0 0 0 11,804 [Entity] Budget Detail Desc.Total [514] Switches 3,620 [514] Vehicle #502 4,187 [514] Vehicle #503 3,997 Total 11,804 64403 Washbay Charges 610 1,839 1,839 645 [Entity] Budget Detail Desc.Total [514] 4 vehicles x $161.23 645 Total 645 64901 Advertising and Legal Notic 9,975 7,000 7,000 7,000 [Entity] Budget Detail Desc.Total [514] Marketing and advertising 7,000 Total 7,000 64905 Insurance Premiums 16,196 16,000 16,000 16,000 [Entity] Budget Detail Desc.Note Total [514] CIRSA Allocation REC Ctr 9% 16,000 Total 16,000 64000 Other Operating Costs 43,343 42,306 42,304 53,707 66402 Computers and Peripherals 0 1,060 1,060 0 66000 Capital Outlay 0 1,060 1,060 0 60000T Total Expenditures & Ot 246,864 269,711 260,855 263,137 514 Recreation Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 24,394 16,268 12,074 14,270 61106 Paid out Leave 1,766 142 673 0 61121 PTS Wages 13,599 18,000 14,843 7,600 [Entity] Budget Detail Desc.Total [515] Program Staff/instructors 7,600 Total 7,600 61122 PTS Bonuses 0 900 900 900 61301 Retirement Contrib. - FT 2,878 1,805 1,402 1,570 61302 Retirement Contrib. - PTS 510 675 557 285 61304 Employee Assistance Prog 10 7 5 6 61401 FICA/Medicare 581 512 413 330 61501 Grp Health & Life Insurance 6,585 7,518 6,264 8,713 61505 Long-term Disab Insurance 133 83 68 81 61507 Dental Insurance 482 491 410 537 61509 Worker's Compensation 371 475 374 297 61510 Unemployment Insurance 120 106 85 68 61000 Personnel Services 51,429 46,982 38,067 34,657 62301 General Program Supplies 1,001 3,000 3,000 996 [Entity] Budget Detail Desc.Total [515] Drop in Sports equipment 996 Total 996 62805 Clothing and Uniforms 64 50 50 50 [Entity] Budget Detail Desc.Total [515] Clothing and Uniforms 50 Total 50 62904 Software 499 0 0 0 62000 Commodities 1,565 3,050 3,050 1,046 60000T Total Expenditures & Ot 52,994 50,032 41,117 35,703 515 Adult Programs Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 254,539 216,049 175,080 200,605 61106 Paid out Leave 2,176 2,063 9,893 0 61121 PTS Wages 216,735 227,505 197,005 211,982 [Entity] Budget Detail Desc.Total [516] Lifeguard I ARC (Winter/Summer) 29,227 [516] Lifeguard I ARC (Spring/Fall) 6,248 [516] Lifeguard II ARC (Year-Round) 151,129 [516] Lifeguard I Inservice Training 1,908 [516] Lifeguard II Inservice Training 2,364 [516] Lifeguard Onboarding 1,800 [516] Lifeguards Lake Programs 4,350 [516] Water Exercise Instructors 10,242 [516] Seasonal Lifeguard Coverage 4,714 Total 211,982 61122 PTS Bonuses 2,337 3,600 3,600 3,500 61151 Overtime Wages 4,620 2,000 2,000 2,000 [Entity] Budget Detail Desc.Total [516] 60 OT Hours ($32.70/hour) 2,000 Total 2,000 61155 Shift Differential Pay 21,292 7,380 7,380 0 [Entity] Budget Detail Desc.Total [516] .0 Total 0 61157 Spanish Fluency Stipend 0 0 660 1,019 [Entity] Budget Detail Desc.Note Total [516] Avon Habla Kornhauser 1,019 Total 1,019 61301 Retirement Contrib. - FT 28,415 23,992 20,347 22,067 61302 Retirement Contrib. - PTS 9,033 8,531 7,388 7,949 61304 Employee Assistance Prog 114 98 79 96 61401 FICA/Medicare 7,367 6,543 5,620 6,062 61501 Grp Health & Life Insurance 46,476 60,515 44,680 71,132 61505 Long-term Disab Insurance 1,436 1,220 986 1,143 61507 Dental Insurance 3,343 3,932 2,886 4,264 61509 Worker's Compensation 5,981 6,136 5,156 5,708 61510 Unemployment Insurance 1,510 1,354 1,163 1,254 61000 Personnel Services 605,375 570,918 483,922 538,782 62301 General Program Supplies 5,210 5,900 5,900 3,900 [Entity] Budget Detail Desc.Total [516] Pool Floats 1,000 [516] Lap Swim Equipment 200 [516] Buoys for Lake 300 [516] Training Course Materials 1,400 [516] Water Exercise Equipment 1,000 Total 3,900 516 Aquatics Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62305 Chemicals 19,862 22,700 22,700 22,600 [Entity] Budget Detail Desc.Total [516] Calcium Hypochlorite 11,000 [516] Oxidizer 2,600 [516] Thiosulfate 500 [516] Muriatic Acid 2,000 [516] Soda Ash 300 [516] Sodium Bicarbonate 500 [516] Flocculant 250 [516] Tile Cleaner 250 [516] Reagents & Test Kits 700 [516] CO2 4,500 Total 22,600 62805 Clothing and Uniforms 3,312 3,400 4,372 3,400 [Entity] Budget Detail Desc.Note Total [516] Lifeguard Shirts $16.25/shirt*40 650 [516] Lifeguard Tanks $13.55/tank*55 741 [516] Male Guard Shorts $19.60*40 784 [516] Female Guard Shorts $18.90*40 800 [516] Hip Packs 5* $15 75 [516] Lake Uniforms/Equipment 300 [516] Sunscreen 50 [516] .0 Total 3,400 62806 Safety Materials and Suppli 1,113 2,300 2,300 1,000 [Entity] Budget Detail Desc.Total [516] Personal Protective Equipment 500 [516] Air Horns 100 [516] Rescue Tubes 170 [516] Emergency Response Bag 80 [516] CPR Mannequin Lungs 150 Total 1,000 62809 Medical Supplies and 1st Ai 1,299 2,100 2,100 2,100 [Entity] Budget Detail Desc.Total [516] Bandages, Gauze, etc. 450 [516] Ice Packs 250 [516] CPR Masks/Devices 200 [516] Oxygen Supplies 200 [516] Nitrile Gloves 1,000 Total 2,100 62899 Other Miscellaneous Operat 478 700 700 600 [Entity] Budget Detail Desc.Total [516] Pool Equipment/Tools 600 Total 600 516 Aquatics Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62000 Commodities 31,274 37,100 38,072 33,600 63501 R&M - Buildings and Faciliti 4,923 12,900 12,900 8,150 [Entity] Budget Detail Desc.Total [516] Channel Grates 250 [516] Pulsar Chlorinator Repair 1,000 [516] Pool Closure Supplies 500 [516] Pool Area Signage 2,500 [516] Buoys/Rope for Swim Area 150 [516] Cleaning Supplies 250 [516] Solenoid Valves/Timers 1,500 [516] Pool Deck Furniture 2,000 Total 8,150 63549 R&M - Other Specialized Eq 17,367 9,130 9,130 13,670 [Entity] Budget Detail Desc.Total [516] Pool R&M - Timers, Sensors 2,500 [516] Stenner Pumps & Parts 600 [516] Pool Vacuum Maintenance 500 [516] Replacement Skimmer Baskets 170 [516] Spa Wand 100 [516] Water Feature Pump 700 [516] Sand Filters (3) & Parts 8,100 [516] Chlorinator Pump 1,000 Total 13,670 63000 Purchased & Contracted 22,290 22,030 22,030 21,820 64101 Professional Development 735 1,800 1,800 0 64102 Dues, Licenses and Membe 4,096 6,400 6,400 6,000 [Entity] Budget Detail Desc.Note Total [516] DigiQuatics Management Software 1,000 [516] CPRA Memberships (2)220 [516] Red Cross Annual Fees 600 [516] Lifeguard Course $38*40 1,520 [516] Water Safety Instructor Course $38*10 380 [516] CPR/First Aid Course $38*50 1,900 [516] Oxygen Admin Course $13*20 260 [516] Background Checks 120 Total 6,000 64399 Other Administrative Fees 1,200 1,280 1,280 1,390 [Entity] Budget Detail Desc.Note Total [516] Lake Water Testing 23 tests x $30=$690 690 [516] Water Slide Registration 700 Total 1,390 516 Aquatics Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64402 Equipment Replacement C 21,157 21,157 0 21,934 [Entity] Budget Detail Desc.Total [516] Pool replastering 10,229 [516] Steam Room Remodel 2,104 [516] Water Slide Pool Feature 1,708 [516] Bobble Pool Feature 955 [516] Bucket Trio Pool Feature 3,841 [516] Twister Pool Feature 3,097 Total 21,934 64000 Other Operating Costs 27,188 30,637 9,480 29,324 66402 Computers and Peripherals 865 1,550 1,550 0 66000 Capital Outlay 865 1,550 1,550 0 60000T Total Expenditures & Ot 686,992 662,235 555,054 623,526 516 Aquatics Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61121 PTS Wages 71,590 68,500 59,140 43,160 [Entity] Budget Detail Desc.Note Total [518] Personal Trainers $19,000 X 0.75 14,250 [518] Outdoor Bootcamp $2,200 x 0.75 1,600 [518] Group Fitness Classes $26.26 x 20 classes x 52 weeks 27,310 Total 43,160 61302 Retirement Contrib. - PTS 2,662 2,569 2,218 1,619 61401 FICA/Medicare 1,071 993 858 626 61509 Worker's Compensation 657 996 860 628 61510 Unemployment Insurance 214 205 177 129 61000 Personnel Services 76,193 73,264 63,253 46,161 62301 General Program Supplies 1,955 4,800 4,800 3,600 [Entity] Budget Detail Desc.Total [518] Wellbeats subscription 2,900 [518] Group supplies 700 Total 3,600 62899 Other Miscellaneous Operat 559 1,500 1,500 1,000 [Entity] Budget Detail Desc.Total [518] Fitness floor supplies 1,000 Total 1,000 62000 Commodities 2,514 6,300 6,300 4,600 63304 Computer Services and Su 335 0 0 0 63000 Purchased & Contracted 335 0 0 0 64101 Professional Development 90 350 350 350 [Entity] Budget Detail Desc.Note Total [518] CPR renewal 7 X $50 350 Total 350 64402 Equipment Replacement C 58,410 58,410 0 74,565 [Entity] Budget Detail Desc.Note Total [518] Fitness equipment Purchased 2016 2,079 [518] Fitness equipment Purchased 2017 1,982 [518] Fitness equipment Purchased 2019 70,504 Total 74,565 518 Fitness Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64000 Other Operating Costs 58,500 58,760 350 74,915 60000T Total Expenditures & Ot 137,543 138,324 69,903 125,676 518 Fitness Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 154,862 168,205 142,205 158,568 61106 Paid out Leave 3,214 1,614 3,486 0 61121 PTS Wages 52,168 50,000 40,851 50,234 [Entity] Budget Detail Desc.Total [519] Lead: 27 hrs x 52 weeks x $19 26,600 [519] Attendant: 30 hours x 52 weeks x $15.15 23,634 Total 50,234 61122 PTS Bonuses 408 900 900 900 61151 Overtime Wages 411 450 450 450 61157 Spanish Fluency Stipend 0 0 270 1,019 [Entity] Budget Detail Desc.Note Total [519] Avon Habla Taylor 1,019 Total 1,019 61301 Retirement Contrib. - FT 17,388 18,680 16,026 17,443 61302 Retirement Contrib. - PTS 1,972 1,875 1,532 1,884 61304 Employee Assistance Prog 70 73 63 72 61401 FICA/Medicare 2,972 3,207 2,724 3,047 61501 Grp Health & Life Insurance 65,947 60,166 52,643 68,006 61505 Long-term Disab Insurance 854 961 793 904 61507 Dental Insurance 3,438 4,217 3,675 4,612 61509 Worker's Compensation 1,932 2,928 2,455 2,806 61510 Unemployment Insurance 629 664 564 630 61000 Personnel Services 306,265 313,939 268,637 310,574 62301 General Program Supplies 7,193 9,200 9,200 7,500 [Entity] Budget Detail Desc.Total [519] General Supplies 450 [519] Membership passes 3,200 [519] Fish Tank Supplies 200 [519] Towels 3,350 [519] Park Supplies 150 [519] Coffee supplies 150 Total 7,500 62304 Merchandise for Resale 4,716 5,500 5,500 4,500 [Entity] Budget Detail Desc.Total [519] Locks 100 [519] Swim Caps 150 [519] Swim Suits 1,400 [519] squirt toys 250 [519] swim diapers 400 [519] facemasks 400 [519] goggles 1,800 Total 4,500 62802 Food and Beverages 158 350 350 350 [Entity] Budget Detail Desc.Total [519] Staff meeting food 350 Total 350 519 Guest Services Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62805 Clothing and Uniforms 471 450 450 450 [Entity] Budget Detail Desc.Total [519] Staff Shirts and name tags 450 Total 450 62000 Commodities 12,538 15,500 15,500 12,800 64101 Professional Development 0 450 450 110 [Entity] Budget Detail Desc.Total [519] CPRA Membership 110 Total 110 64206 Cellular and Paging 0 0 240 576 [Entity] Budget Detail Desc.Note Total [519] Cell phone reimbursement - Superintendent 12 x $48 576 Total 576 64307 Bank Service Charges and 21,363 26,000 26,000 26,000 [Entity] Budget Detail Desc.Note Total [519] Credit card fees $2,117 x 12 months 25,400 [519] ACH billing charges $6 x 12 months 72 [519] EC Merchant account $44 x 12 months 528 Total 26,000 64402 Equipment Replacement C 6,054 6,000 0 0 64000 Other Operating Costs 27,417 32,450 26,690 26,686 66402 Computers and Peripherals 910 0 0 0 66000 Capital Outlay 910 0 0 0 60000T Total Expenditures & Ot 347,129 361,889 310,827 350,060 519 Guest Services Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 25,172 42,660 36,223 42,809 61106 Paid out Leave 1,766 427 2,018 0 61121 PTS Wages 83,155 107,900 94,670 87,868 [Entity] Budget Detail Desc.Note Total [521] Summer camp 50 days x 9 hrs x pay 45,970 [521] School's Out 29 days x 9 hrs x pay 10,370 [521] After-School Care 165 days x 4.5 hrs x pay 27,963 [521] Training for camp 24hrs x 6 staff x pay 2,565 [521] Mighty Mites Fall 2021 75/25 revenue split 1,000 Total 87,868 61122 PTS Bonuses 1,822 900 900 900 [Entity] Budget Detail Desc.Total [521] PTS Bonus 900 Total 900 61151 Overtime Wages 228 500 500 500 [Entity] Budget Detail Desc.Total [521] Overtime 500 Total 500 61301 Retirement Contrib. - FT 2,963 4,740 4,206 4,709 61302 Retirement Contrib. - PTS 3,195 4,046 3,550 3,295 61304 Employee Assistance Prog 10 18 15 18 61401 FICA/Medicare 1,655 2,210 1,948 1,915 61501 Grp Health & Life Insurance 6,970 22,553 18,791 26,139 61505 Long-term Disab Insurance 133 250 203 244 61507 Dental Insurance 482 1,474 1,229 1,611 61509 Worker's Compensation 1,025 2,127 1,851 1,838 61510 Unemployment Insurance 334 457 403 396 61000 Personnel Services 128,910 190,262 166,507 172,242 62301 General Program Supplies 3,606 4,600 5,738 4,000 [Entity] Budget Detail Desc.Total [521] After-school supplies 1,500 [521] School's out supplies 1,000 [521] Summer Camp Supplies 1,500 Total 4,000 62802 Food and Beverages 3,209 3,800 3,800 3,200 [Entity] Budget Detail Desc.Total [521] Camp snacks 1,450 [521] After-school snacks 1,450 [521] School's out snacks 300 Total 3,200 521 Youth Programs Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62805 Clothing and Uniforms 711 1,300 1,300 348 [Entity] Budget Detail Desc.Total [521] Summer camp staff shirts 348 Total 348 62809 Medical Supplies and 1st Ai 319 200 200 200 [Entity] Budget Detail Desc.Total [521] First Aid Supplies 200 Total 200 62899 Other Miscellaneous Operat 519 0 0 0 62000 Commodities 8,364 9,900 11,038 7,748 63103 Training Facilitators 612 2,050 2,050 2,050 [Entity] Budget Detail Desc.Note Total [521] 1st aid, CPR, AED $50/staff x 9 staff 450 [521] EMP Fingerprints $49.50/staff x 9 staff 445 [521] TRAILS/Child Abuse Check $35/staff x 9 staff 300 [521] Med Admin Training $95 x 9 dstaff 855 Total 2,050 63000 Purchased & Contracted 612 2,050 2,050 2,050 64101 Professional Development 0 0 0 110 [Entity] Budget Detail Desc.Total [521] CPRA Membership 110 Total 110 64102 Dues, Licenses and Membe 220 1,800 1,800 1,800 [Entity] Budget Detail Desc.Total [521] Campdoc fees 1,800 Total 1,800 64206 Cellular and Paging 0 0 240 576 [Entity] Budget Detail Desc.Note Total [521] Cell phone reimbursement - Supervisor 12 x $48 576 Total 576 64306 Permit and Licensing Fees 2,507 850 850 510 [Entity] Budget Detail Desc.Total [521] License 450 [521] Inspections 60 Total 510 521 Youth Programs Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64399 Other Administrative Fees 8,498 7,500 7,500 2,250 [Entity] Budget Detail Desc.Note Total [521] Camp field trips 6 trips x $375/trip 2,250 Total 2,250 64000 Other Operating Costs 11,224 10,150 10,390 5,246 66402 Computers and Peripherals 0 1,060 1,060 0 66000 Capital Outlay 0 1,060 1,060 0 60000T Total Expenditures & Ot 149,110 213,422 191,045 187,286 521 Youth Programs Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 0 59,760 50,319 58,717 61106 Paid out Leave 0 591 1,361 0 61121 PTS Wages 53,365 58,000 43,500 41,578 [Entity] Budget Detail Desc.Total [523] Private Swim Instruction 15,750 [523] Group Swim Instruction 8,500 [523] Swim Team Coach (Year-Round) 9,000 [523] Swim Team Coach (Summer) 2,000 [523] VSSA Team Swim Coach 2,256 [523] Inservice Training 1,072 [523] Onboarding 3,000 Total 41,578 61151 Overtime Wages 33 5,300 5,300 3,000 [Entity] Budget Detail Desc.Total [523] 65 OT Hours x $44.70 3,000 Total 3,000 61301 Retirement Contrib. - FT 0 6,639 5,685 6,459 61302 Retirement Contrib. - PTS 1,942 0 1,631 1,559 61304 Employee Assistance Prog 0 23 20 24 61401 FICA/Medicare 802 875 749 1,498 61501 Grp Health & Life Insurance 0 10,095 8,406 11,404 61505 Long-term Disab Insurance 0 350 283 335 61507 Dental Insurance 0 666 555 726 61509 Worker's Compensation 494 782 658 1,371 61510 Unemployment Insurance 160 181 155 176 61000 Personnel Services 56,796 143,262 118,623 126,848 62301 General Program Supplies 459 2,806 2,806 1,520 [Entity] Budget Detail Desc.Total [523] Program T-Shirts & Caps 300 [523] Swim Meet Awards 120 [523] Equipment Cart 350 [523] Swim Lesson Supplies 250 [523] Swim Team Supplies 500 Total 1,520 62802 Food and Beverages 262 480 480 300 [Entity] Budget Detail Desc.Total [523] Team Bonding Events 300 Total 300 62805 Clothing and Uniforms 510 1,600 1,600 1,000 [Entity] Budget Detail Desc.Total [523] Rash Guards/Swim Suits 750 [523] Coach Uniforms 250 Total 1,000 523 Community Swim Program Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62000 Commodities 1,231 4,886 4,886 2,820 63999 Other Contract Services 203 300 300 0 63000 Purchased & Contracted 203 300 300 0 64101 Professional Development 455 250 250 0 [Entity] Budget Detail Desc.Total [523] .0 Total 0 64102 Dues, Licenses and Membe 12,309 3,900 3,900 5,618 [Entity] Budget Detail Desc.Note Total [523] USA Coach Memberships 7x$74 518 [523] USA Team Membership 450 [523] USA Coaching 101 Cert.200 [523] USA Coaching 201 Cert.100 [523] USA Swimmer Memberships 40x$74 3,000 [523] Meet Mobile Subscription Dues 50 [523] TeamUnify Subscription Dues 1,300 Total 5,618 64103 Mileage Reimb. and Travel 10,882 14,500 14,500 11,200 [Entity] Budget Detail Desc.Note Total [523] Hotel 55 X $140 7,700 [523] Meal Allowance 70 x $50 3,500 Total 11,200 64904 Operating Fees, Assessme 0 15,585 15,585 10,285 [Entity] Budget Detail Desc.Total [523] Rec Summer League Fee 110 [523] Rec Summer Meet Fees 150 [523] Western Slope League Fee 25 [523] USA Meet Fees 10,000 Total 10,285 64000 Other Operating Costs 23,647 34,235 34,235 27,103 66402 Computers and Peripherals 0 2,560 2,560 0 [Entity] Budget Detail Desc.Total [523] .0 Total 0 66000 Capital Outlay 0 2,560 2,560 0 60000T Total Expenditures & Ot 81,876 185,243 160,604 156,771 523 Community Swim Program Town of Avon Line Item Detail ATTACHMENT H 523 Community Swim Program Town of Avon Line Item Detail ATTACHMENT H FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 950,665$ 1,028,060$ 1,035,351$ 1,098,388$ Commodities 109,829 136,633 150,592 150,095 Purchased & Contract Services 108,893 123,384 87,043 92,392 Other Operating Costs 1,319,223 651,934 601,126 680,890 Debt Service 8,475 41,755 41,755 41,755 Capital Outlay 1,287 2,000,000 44,000 2,500,000 Total 2,498,372$ 3,981,766$ 1,959,867$ 4,563,520$ Administration 295,165$ 277,931$ 272,647$ 270,058$ Operations 1,699,997 3,144,688 1,194,516 3,757,918 Wash Bay 147,625 179,309 181,383 222,169 Mobility Programs 355,585 379,838 311,321 313,375 Total 2,498,372$ 3,981,766$ 1,959,867$ 4,563,520$ With COVID-19's continued public health guidelines projected to continue into 2021, the Level of Service for the Skier Express and Restaurant shuttle will need to increase to ensure ample space for Social Distancing and to restore transit rider confidence. For the Skier Express Shuttle, doubling the number of buses during peak times from 3 to 6 would reduce the 10 min service to 5 minutes. For the Restaurant Shuttle, doubling the number of buses from 1 to 2 would reduce the 30 min service to 15 minutes. With transit operating 7 days a week/16.5 hrs a day and increases in Mobility Programs, a new full-time transit personnel, a Transit Supervisor, is needed. In addition, increasing the level of service will require additional buses, several more drivers, and more fleet mainteance service. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DEPARTMENT The Mobility Department is administered by the Mobility Director, with the assistance of the Transit Operations Superintendent. DEPARTMENT FINANCIAL SUMMARY The Mobility Department is responsible for multimodal (mobility) programs, transit operations, and parking management. The Department coordinates and collaborates with Regional Transportation and Transit organizations. The Mobility Fund receives Town general taxes (accommodation taxes), Federal and State grant funds to support fare-free transit operations. In addition, a joint funding agreement with the Beaver Creek Resort Company fund the fare-free Skier Express and Restaurant Shuttles. BUDGET SUMMARY: MOBILITY DEPARTMENT ATTACHMENT H FinalAdoptedRevised ProposedActualBudgetBudgetBudget2019202020202021 Mobility Director 1 1 1 1 Transit Operations Superintendent/Supervisor 1 1 1 2 Wash Bay Operator 1 1 1 1 Transit Operator 5 5 5 5 Total 8 8 8 9 PROGRAM ACTIVITIES AND OPERATIONS: Mobility ADMINISTRATION Administration: The Mobility Director oversees the Town of Avon's multimodal transportation programs, and parking management; including but not limited to providing day-to-day bus service routes, strategic planning, budget development and management, establishment of performance goals and passenger feedback systems, designs and implements advertising and promotion, maintains ADA certification and compliance, transit vehicle procurement, coordination with Federal Highway Administration, Colorado Department of Transportation, I70 Coalition, and other regional transportation agencies, grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. ROUTE OPERATIONS DEPARTMENT EXPENDITURES BY CATEGORY Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes serve the Avon core and residential areas other than Wildridge; a Skier Shuttle and an evening Restaurant Shuttle is supported with a contribution from Beaver Creek. Service Hours and costs are summarized in the table below. The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses. Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months. Hours and route frequency are summarized in the table below. 2021 Avon Transportation Proposed Routes ATTACHMENT H WASH BAY Wash Bay: Located in the Mobility Center, the wash bay accommodates large buses and smaller vehicles, and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 107,309 69,791 64,242 64,242 61106 Paid out Leave 2,883 649 0 0 61301 Retirement Contrib. - FT 11,506 7,748 7,067 7,067 61304 Employee Assistance Prog 21 13 12 12 61401 FICA/Medicare 1,477 1,021 932 932 61501 Grp Health & Life Insurance 20,518 15,093 15,083 16,629 61505 Long-term Disab Insurance 568 382 366 366 61507 Dental Insurance 1,691 1,126 1,126 1,232 61509 Worker's Compensation 2,052 3,410 3,139 3,139 61510 Unemployment Insurance 310 211 193 193 61000 Personnel Services 148,336 99,444 92,159 93,811 62208 Mechanical - HVAC 237 1,050 1,050 0 62801 Employee Recognition Exp 550 2,500 2,500 3,750 [Entity] Budget Detail Desc.Total [431] 25 x $50 1,250 [431] PTS Drivers 2,500 Total 3,750 62899 Other Miscellaneous Operat 403 500 500 444 [Entity] Budget Detail Desc.Total [431] Operating Supplies 444 Total 444 62901 Duplicating Supplies 0 2,000 2,000 1,800 [Entity] Budget Detail Desc.Total [431] Paper and printer supplies 1,800 Total 1,800 62904 Software 0 0 0 2,315 [Entity] Budget Detail Desc.Total [431] CADD software 2,315 Total 2,315 62905 Books and Periodicals 0 400 400 372 [Entity] Budget Detail Desc.Total [431] Books and Periodicals 372 Total 372 62999 Office Supplies and Material 784 1,000 1,000 948 [Entity] Budget Detail Desc.Total [431] Office Supplies 948 Total 948 62000 Commodities 1,974 7,450 7,450 9,629 63203 Printing and Reproduction S 336 1,000 1,000 1,500 431 Mobility Administration Town of Avon Line Item Detail ATTACHMENT H [Entity] Budget Detail Desc.Total [431] Printer Services 1,500 Total 1,500 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63306 Security Services 0 2,150 2,150 2,150 63501 R&M - Buildings and Faciliti 28,110 28,300 28,300 23,300 [Entity] Budget Detail Desc.Note Total [431] Elevator maintenance 4,500 [431] HVAC maintenance AMS 86%/ split 432 & 436 4,300 [431] Boiler inspection 2,000 [431] HVAC water quality testing 500 [431] Replace waterless urinal 5,500 [431] Bus Barn safety marking 1,500 [431] Garage door maintence 5,000 Total 23,300 63504 R&M - Office Equipment an 0 0 0 850 63599 Other Maintenance Service 863 850 850 0 63603 Rentals - Office Equipment 693 655 655 655 [Entity] Budget Detail Desc.Total [431] Copier rental 655 Total 655 63999 Other Contract Services 840 11,200 11,200 11,200 63000 Purchased & Contracted 30,842 44,155 44,155 39,655 64101 Professional Development 1,527 3,500 3,500 3,396 [Entity] Budget Detail Desc.Total [431] Training 1,000 [431] Conferences 2,400 Total 3,400 64201 Telephone & Long-distance 3,921 3,000 3,000 3,684 [Entity] Budget Detail Desc.Total [431] Land Line $307 x 12 3,684 Total 3,684 64202 Gas 22,492 21,000 21,000 22,000 [Entity] Budget Detail Desc.Note Total [431] Gas 3 year average 22,000 Total 22,000 64203 Electric 34,442 35,000 35,000 34,000 [Entity] Budget Detail Desc.Note Total [431] Electric 3 year average 34,000 Total 34,000 431 Mobility Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64204 Water and Sanitation 4,929 5,500 5,500 5,000 [Entity] Budget Detail Desc.Note Total [431] Water 3 year average 5,000 Total 5,000 64301 Postage and Delivery 0 50 50 50 [Entity] Budget Detail Desc.Total [431] Postage and Delivery 50 Total 50 64303 Treasurer Fees 1,249 1,186 1,186 1,186 [Entity] Budget Detail Desc.Total [431] Treasurer Fees 1,186 Total 1,186 64905 Insurance Premiums 33,250 15,891 15,891 15,891 [Entity] Budget Detail Desc.Total [431] CIRSA: Property & Casualty 15,891 [431] Fudiciar liability 0 Total 15,891 64906 Insurance Deductibles 2,484 0 0 0 64000 Other Operating Costs 104,294 85,127 85,127 85,207 65201 Capital Lease Payments 8,475 41,755 41,755 41,755 [Entity] Budget Detail Desc.Total [431] Capital Lease - Solar Panels 41,755 Total 41,755 65000 Debt Services 8,475 41,755 41,755 41,755 66402 Computers and Peripherals 1,244 0 2,000 0 66000 Capital Outlay 1,244 0 2,000 0 60000T Total Expenditures & Ot 295,165 277,931 272,646 270,057 431 Mobility Administration Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 281,764 356,596 349,713 396,656 61106 Paid out Leave 1,087 3,419 6,662 0 61121 PTS Wages 199,283 154,000 180,000 154,000 [Entity] Budget Detail Desc.Total [432] PTS Wages for drivers 154,000 Total 154,000 61122 PTS Bonuses 1,798 9,000 9,000 9,000 61151 Overtime Wages 41 6,536 6,536 6,536 61157 Spanish Fluency Stipend 0 0 1,496 4,576 [Entity] Budget Detail Desc.Note Total [432] Avon Habla Lucero 2,288 [432] Avon Habla Gallardo 2,288 Total 4,576 Ski Pass 899 0 0 0 61301 Retirement Contrib. - FT 30,949 39,602 39,201 43,632 61302 Retirement Contrib. - PTS 7,564 5,775 6,750 5,775 61304 Employee Assistance Prog 126 145 146 168 61401 FICA/Medicare 7,086 7,678 8,003 8,210 61501 Grp Health & Life Insurance 79,013 90,481 79,759 116,600 61505 Long-term Disab Insurance 1,664 2,057 2,021 2,261 61507 Dental Insurance 6,088 6,215 5,385 7,170 61509 Worker's Compensation 15,957 25,648 26,700 27,605 61510 Unemployment Insurance 1,454 1,589 1,656 1,699 61000 Personnel Services 634,774 708,741 723,027 783,889 62208 Mechanical - HVAC 0 0 0 1,050 [Entity] Budget Detail Desc.Total [432] Filters & Belts 1,050 Total 1,050 62401 Gasoline 13,280 24,686 24,686 8,556 [Entity] Budget Detail Desc.Total [432] Based on historical averages 8,556 Total 8,556 62402 Diesel 88,612 91,997 98,956 120,056 [Entity] Budget Detail Desc.Total [432] Based on historical averages 99,180 [432] 2021 Ski Season Increase 20,876 Total 120,056 62802 Food and Beverages 1,858 1,500 8,500 1,500 [Entity] Budget Detail Desc.Total [432] Food and Beverages 1,500 Total 1,500 432 Mobility Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62805 Clothing and Uniforms 2,607 2,500 2,500 2,304 [Entity] Budget Detail Desc.Total [432] Clothing and Uniforms 2,304 Total 2,304 62899 Other Miscellaneous Operat 216 1,000 1,000 1,000 [Entity] Budget Detail Desc.Total [432] Operating supplies 1,000 Total 1,000 62000 Commodities 106,573 121,683 135,642 134,466 63306 Security Services 0 0 0 4,704 [Entity] Budget Detail Desc.Total [432] Alarm & Sprinkler 4,200 [432] Fire Exting. Miant 504 Total 4,704 63506 R&M - Radios and Commu 12,502 12,929 12,929 12,929 [Entity] Budget Detail Desc.Total [432] Radios and Communications Equipment 12,929 Total 12,929 63599 Other Maintenance Service 0 0 0 900 [Entity] Budget Detail Desc.Total [432] Pest control 900 Total 900 63999 Other Contract Services 8,806 10,100 17,759 21,500 [Entity] Budget Detail Desc.Note Total [432] Carpet cleaning 1,600 [432] Janitorial services 8,500 [432] Snow removal North roof 7,000 [432] Rocky Mnt Aqua Tech 2,400 [432] Trillium GTFS 2,000 Total 21,500 63000 Purchased & Contracted 21,308 23,029 30,688 40,033 64102 Dues, Licenses and Membe 2,772 2,800 2,800 3,000 [Entity] Budget Detail Desc.Total [432] Certifications, License, and CASTA Memberships 3,000 Total 3,000 432 Mobility Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64206 Cellular and Paging 1,270 1,272 1,378 1,269 [Entity] Budget Detail Desc.Total [432] Cell Phones (2) 1,269 Total 1,269 64401 Fleet Maintenance Charges 295,539 228,825 244,730 276,540 [Entity] Budget Detail Desc.Total [432] Fleet Maintenance 228,825 [432] 201 Ski Season increase 47,715 Total 276,540 64402 Equipment Replacement C 44,088 44,088 0 13,723 [Entity] Budget Detail Desc.Total [432] Vehicle #862 4,506 [432] Elevator 1,785 [432] Computers and office equipment 7,432 Total 13,723 64403 Washbay Charges 9,155 14,250 14,250 4,998 [Entity] Budget Detail Desc.Total [432] 4 vehicles x $161.23 645 [432] 9 buses x $483.69 4,353 Total 4,998 64998 Depreciation Expense 584,474 0 0 0 64000 Other Operating Costs 937,298 291,235 263,158 299,530 66402 Computers and Peripherals 43 0 0 0 66503 Buses and People Moving 0 2,000,000 42,000 2,500,000 [Entity] Budget Detail Desc.Total [432] Two Electric Buses 1,500,000 [432] Two Diesel Buses 1,000,000 Total 2,500,000 66000 Capital Outlay 43 2,000,000 42,000 2,500,000 60000T Total Expenditures & Ot 1,699,997 3,144,688 1,194,515 3,757,918 432 Mobility Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 46,527 50,377 48,865 48,865 61106 Paid out Leave 0 506 0 0 61121 PTS Wages 11,869 28,600 32,600 28,600 [Entity] Budget Detail Desc.Total [436] PTS bus washers 28,600 Total 28,600 61122 PTS Bonuses 0 900 900 900 61151 Overtime Wages -124 1,040 1,040 1,040 61301 Retirement Contrib. - FT 5,159 5,597 5,375 5,375 61302 Retirement Contrib. - PTS 445 1,073 1,223 1,073 61304 Employee Assistance Prog 24 24 24 24 61401 FICA/Medicare 822 1,181 1,209 1,151 61501 Grp Health & Life Insurance 28,475 29,863 29,859 32,952 61505 Long-term Disab Insurance 269 284 279 279 61507 Dental Insurance 1,396 2,251 2,251 2,464 61509 Worker's Compensation 1,070 3,989 4,128 3,915 61510 Unemployment Insurance 174 244 250 238 61000 Personnel Services 96,106 125,929 128,003 126,875 62208 Mechanical - HVAC 59 500 500 500 [Entity] Budget Detail Desc.Total [436] Filters & Belts 500 Total 500 62899 Other Miscellaneous Operat 1,223 7,000 7,000 5,500 [Entity] Budget Detail Desc.Total [436] Washbay Supplies 1,000 [436] Bus soap & misc. supplies 3,000 [436] Water softener salt 1,000 [436] Nozzles 500 Total 5,500 62000 Commodities 1,282 7,500 7,500 6,000 63501 R&M - Buildings and Faciliti 5,715 1,200 1,200 1,704 [Entity] Budget Detail Desc.Note Total [436] AMS HVAC maint. 14% / Split 432 & 436 1,200 [436] HVAC chem. test 500 Total 1,700 63549 R&M - Other Specialized Eq 1,445 4,000 4,000 4,000 [Entity] Budget Detail Desc.Total [436] Pump & motor repair 4,000 Total 4,000 436 Mobility Washbay Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63999 Other Contract Services 8,296 6,000 6,000 6,000 [Entity] Budget Detail Desc.Note Total [436] Sludge pit cleaning 4,000 [436] Autoauto Wash PM 4 @ $500.00 2,000 Total 6,000 63000 Purchased & Contracted 15,456 11,200 11,200 11,704 64201 Telephone & Long-distance 2,199 2,241 2,241 1,848 [Entity] Budget Detail Desc.Total [436] Land Line $154 x 12 1,848 Total 1,848 64204 Water and Sanitation 10,644 10,500 10,500 10,500 [Entity] Budget Detail Desc.Note Total [436] Water 3 year average 10,500 Total 10,500 64402 Equipment Replacement C 21,939 21,939 21,939 65,241 [Entity] Budget Detail Desc.Total [436] Bus Wash equipment 65,241 Total 65,241 64000 Other Operating Costs 34,782 34,680 34,680 77,589 60000T Total Expenditures & Ot 147,625 179,309 181,383 222,168 436 Mobility Washbay Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 50,957 65,118 64,242 64,242 61106 Paid out Leave 1,223 649 0 0 61301 Retirement Contrib. - FT 5,740 7,234 7,067 7,067 61304 Employee Assistance Prog 9 12 12 12 61401 FICA/Medicare 720 954 932 932 61501 Grp Health & Life Insurance 10,667 15,093 15,083 16,629 61505 Long-term Disab Insurance 275 382 366 366 61507 Dental Insurance 907 1,126 1,126 1,232 61509 Worker's Compensation 800 3,182 3,139 3,139 61510 Unemployment Insurance 151 197 193 193 61000 Personnel Services 71,450 93,946 92,159 93,811 63999 Other Contract Services 41,287 45,000 1,000 1,000 [Entity] Budget Detail Desc.Total [437] Sole Power Sponsorship 1,000 Total 1,000 63000 Purchased & Contracted 41,287 45,000 1,000 1,000 64902 Financial Support, Donation 242,849 240,892 218,161 218,563 [Entity] Budget Detail Desc.Total [437] Gondola Contribution (Scott W) 218,563 Total 218,563 64000 Other Operating Costs 242,849 240,892 218,161 218,563 60000T Total Expenditures & Ot 355,585 379,838 311,320 313,374 437 Mobility Programs Town of Avon Line Item Detail ATTACHMENT H FinalOriginalRevised ProposedActualBudgetBudgetBudget2019202020202021 Personnel Services 857,743$ 998,838$ 980,114$ 994,153$ Commodities 447,406 430,639 430,639 432,221 Purchased & Contract Services 169,829 52,735 54,622 52,096 Other Operating Costs 204,068 154,324 72,690 82,806 Debt Service 101,479 259,685 287,485 193,460 Capital Outlay - 9,060 9,060 22,198 Total 1,780,525$ 1,905,281$ 1,834,610$ 1,776,934$ Fleet Maintenance 1,804,023$ 1,905,281$ 1,834,610$ 1,776,934$ Total 1,804,023$ 1,905,281$ 1,834,610$ 1,776,934$ Fleet Director 1 1 1 1 Purchasing Coordinator 1 1 1 1 Fleet Maintenance Foreman 2 2 2 2 Mechanic I-II 3 3 3 3 Mechanics Helper 1 1 1 1 Total 8 8 8 8 The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated in a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides equipment and vehicle management and maintenance and repair services. The Fleet Department has reduced or deferred the following line items in 2021 for a 3.5% reduction; Radio and Communications Equipment, Other Specilaized Equipment, Professional Development, Dues for Licenses and Memberships, Fleet Maintenance Charges, and Other Machinery and Equipment. BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ADMINISTRATION OF THE DEPARTMENT The Fleet Department is administered by the Fleet Director who oversees the operations of the Division, the fueling systems, statutory compliance, procurement and disposition of vehicles and equipment, policy development/compliance, monthly billing, budget development and provides the Division with leadership and managerial support. Approximately 90% of time is spent on general department administration, and the balance on mechanic training and hands-on support. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY ATTACHMENT H Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients up to 10% of revenues or shop hours. Provides vehicle tracking and management for some outside agencies. Assist with procurement and product specifications and consulting. PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE Town of Avon Vehicles and Rolling Stock: : Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from work through the year. Manage Town of Avon Fleet: : Procure fuel efficient, low carbon emitting, cost effective vehicles and equipment that meets the needs of departments. Monitor use and sets standards for vehicles and equipment utility with life cycle cost analysis for greatest return of investment. Procures parts and fuel for Town and user agencies. Completes vehicle and equipment specifications for specialized purchasing and governmental contracts. Complies with and monitors statutory compliance for State and Federal requirements. Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data incorporated from a fleet management cost accounting system and fuel management program. ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 61101 Regular Full-time Salaries 547,183 630,781 618,676 606,144 61106 Paid out Leave 5,489 6,054 3,226 0 61151 Overtime Wages 11,022 7,955 7,955 7,955 61301 Retirement Contrib. - FT 60,766 70,052 68,409 66,676 61304 Employee Assistance Prog 184 217 214 216 61401 FICA/Medicare 7,845 9,349 9,133 8,789 61501 Grp Health & Life Insurance 195,923 250,098 248,392 278,584 61505 Long-term Disab Insurance 3,066 3,593 3,533 3,455 61507 Dental Insurance 16,403 18,359 18,250 20,089 61509 Worker's Compensation 8,185 445 436 427 61510 Unemployment Insurance 1,678 1,934 1,890 1,818 61000 Personnel Services 857,743 998,838 980,114 994,153 62401 Gasoline 1,684 2,615 2,615 2,328 [Entity] Budget Detail Desc.Total [434] Based on historical averages 2,328 Total 2,328 62402 Diesel 339 205 205 516 [Entity] Budget Detail Desc.Total [434] Based on historical averages 516 Total 516 62404 Auto & Equip Parts - Stock 416,728 388,452 388,452 388,452 [Entity] Budget Detail Desc.Total [434] Parts for TOA vehicles 178,902 [434] Parts for 3rd Party Vehicles 209,550 Total 388,452 62801 Employee Recognition Exp 0 200 200 400 [Entity] Budget Detail Desc.Total [434] $50 x 8 400 Total 400 62802 Food and Beverages 942 600 600 600 [Entity] Budget Detail Desc.Total [434] Coffee for Fleet Staff 435 [434] Food for Fleet Staff 165 Total 600 62805 Clothing and Uniforms 1,304 1,325 1,325 1,325 [Entity] Budget Detail Desc.Total [434] Winter and Summer gloves 125 [434] Boots $150 x 8 1,200 Total 1,325 434 Fleet Maintenance Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 62807 Consumable Tools/Small E 7,954 8,500 8,500 8,500 [Entity] Budget Detail Desc.Total [434] Hand and miscellaneous specialty tools 6,000 [434] Replace tools 2,500 Total 8,500 62808 Promotional, Informational 0 0 0 1,500 [Entity] Budget Detail Desc.Total [434] Holiday cards to customers 500 [434] Gifts to customers 1,000 Total 1,500 62899 Other Miscellaneous Operat 18,225 27,300 27,300 27,300 [Entity] Budget Detail Desc.Total [434] Shop supplies 16,000 [434] Repair related hardware 5,400 [434] Chemicals 5,400 [434] Fill welding bottle 500 Total 27,300 62999 Office Supplies and Material 229 1,442 1,442 1,300 [Entity] Budget Detail Desc.Total [434] Paper 900 [434] Supplies 400 Total 1,300 62000 Commodities 447,406 430,639 430,639 432,221 63304 Computer Services and Su 2,747 3,122 3,122 3,122 [Entity] Budget Detail Desc.Total [434] PubWorks Software Support 3,122 Total 3,122 63501 R&M - Buildings and Faciliti 0 3,220 3,220 3,220 [Entity] Budget Detail Desc.Total [434] Misc Building Repairs 720 [434] Roof Maintenance 2,500 Total 3,220 63504 R&M - Office Equipment an 392 500 500 500 [Entity] Budget Detail Desc.Total [434] R&M office equipment 500 Total 500 434 Fleet Maintenance Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 63505 R&M - Vehicles 33,918 12,000 12,000 12,000 [Entity] Budget Detail Desc.Total [434] R&M Vehicles 12,000 Total 12,000 63506 R&M - Radios and Commu 0 250 250 150 [Entity] Budget Detail Desc.Total [434] R&M Radios 150 Total 150 63507 R&M - Machinery and Equip 115,726 10,000 10,000 10,000 [Entity] Budget Detail Desc.Total [434] R&M Machinery and Equipment 10,000 Total 10,000 63549 R&M - Other Specialized Eq 0 5,000 5,000 3,996 [Entity] Budget Detail Desc.Total [434] R&M Other specialzed equipment 3,996 Total 3,996 63551 Laundry and Cleaning Servi 4,849 2,700 2,700 2,700 [Entity] Budget Detail Desc.Total [434] Laundry services 2,700 Total 2,700 63599 Other Maintenance Service 3,051 7,500 7,500 6,500 [Entity] Budget Detail Desc.Total [434] Waste oil filter disposal 1,000 [434] Tire disposal fees 500 [434] Parts washer service 5,000 Total 6,500 63603 Rentals - Office Equipment 1,776 1,908 1,908 1,908 [Entity] Budget Detail Desc.Total [434] Copier lease 1,908 Total 1,908 63999 Other Contract Services 7,370 6,535 8,422 8,000 [Entity] Budget Detail Desc.Total [434] Other contract services 8,000 Total 8,000 63000 Purchased & Contracted 169,829 52,735 54,622 52,096 64101 Professional Development 4,115 5,950 5,950 5,652 434 Fleet Maintenance Operations Town of Avon Line Item Detail ATTACHMENT H [Entity] Budget Detail Desc.Note Total [434] EVT Certifications 900 900 [434] ASE Certifications 1000 1,000 [434] AC Certifications 250 250 [434] Fire Mechanics Academy 2500 2,500 [434] CAFM Certifications 1000 1,000 Total 5,650 DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64102 Dues, Licenses and Membe 499 800 800 504 [Entity] Budget Detail Desc.Note Total [434] NAFA 50 500 Total 500 64202 Gas 14,574 10,500 10,500 13,400 [Entity] Budget Detail Desc.Total [434] Gas base on 3 yr average 13,400 Total 13,400 64203 Electric 19,580 20,500 20,500 20,500 [Entity] Budget Detail Desc.Total [434] Electric based on 3 yr. avg 20,500 Total 20,500 64204 Water and Sanitation 4,799 5,000 5,000 5,000 [Entity] Budget Detail Desc.Total [434] Water and Sanitation based on 3 yr. avg 5,000 Total 5,000 64205 Trash Collection and Recycl 2,306 0 0 0 64206 Cellular and Paging 925 840 840 1,123 [Entity] Budget Detail Desc.Total [434] Cell Phones 1,123 Total 1,123 64301 Postage and Delivery 213 550 550 250 [Entity] Budget Detail Desc.Total [434] Postage 250 Total 250 64401 Fleet Maintenance Charges 4,342 84,831 5,004 5,000 [Entity] Budget Detail Desc.Total [434] 3 vehicles and 1 forklift 5,000 Total 5,000 64402 Equipment Replacement C 1,807 1,807 0 8,428 [Entity] Budget Detail Desc.Total [434] Vehicle #700 6,521 [434] Tire Machine 1,907 Total 8,428 434 Fleet Maintenance Operations Town of Avon Line Item Detail ATTACHMENT H DESCRIPTION 2019 ACTUALS 2020 ADOPTED 2020 FINAL 2021 PROPOSED 64403 Washbay Charges 915 919 919 322 [Entity] Budget Detail Desc.Total [434] 2 vehicles x $161.23 322 Total 322 64905 Insurance Premiums 8,378 22,627 22,627 22,627 64998 Depreciation Expense 141,616 0 0 0 64000 Other Operating Costs 204,068 154,324 72,690 82,806 65101 Principal 0 155,000 184,000 171,000 [Entity] Budget Detail Desc.Total [434] Principal on 2020 Refunding COP 171,000 Total 171,000 65102 Interest 101,479 99,575 55,900 22,460 [Entity] Budget Detail Desc.Total [434] Interest on Refunding 2020 COP 22,460 Total 22,460 65104 Bond Issuance Costs 0 0 47,585 0 65105 Payment to Refund Bond E 0 0 2,219,130 0 65201 Capital Lease Payments 0 5,110 0 0 65000 Debt Services 101,479 259,685 2,506,615 193,460 66402 Computers and Peripherals 0 4,010 4,010 8,950 [Entity] Budget Detail Desc.Note Total [434] Desktop Replacement - McDade FLT-PARTS1-17 950 [434] Toughbook Replacement - Shop1 FLT-TBOOK1-17 2,000 [434] Toughbook Replacement - Shop2 FLT-TBOOK2-17 2,000 [434] Toughbook Replacement - Shop3 FLT-TBOOK3-17 2,000 [434] Toughbook Replacement - Shop4 FLT-TBOOK4-17 2,000 Total 8,950 66499 Other Machinery and Equip 0 5,050 5,050 13,248 [Entity] Budget Detail Desc.Note Total [434] Hose cutting machine 750 [434] Headlight Aiming tool 500 [434] Bus From Beaver Creek 12,000 Total 13,250 66000 Capital Outlay 0 9,060 9,060 22,198 60000T Total Expenditures & Ot 1,780,525 1,905,281 4,053,740 1,776,934 434 Fleet Maintenance Operations Town of Avon Line Item Detail ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE CAPITAL PROJECTS FUND PROJECT DETAIL BUDGET SUMMARY: CAPITAL PROJECTS FUND The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues reflect historic collection trends and the best information available regarding the local real estate market. In addition to RETT revenues, the General Fund also makes transfers to the Capital Projects Fund, after achieving a balanced budget, and with all reserves fully funded. Certain other Town funds also occasionally contribute to capital infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital projects are selected based on several criteria including, but not limited to, the need for new streets, road and facility development, major maintenance of the Town’s existing facilities and infrastructure, investments in economic development, and projects identified that have high priorities in meeting adopted planning document objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails Master Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long-term planning of infrastructure development and maintenance is also prepared and adopted annually. ADMINISTRATION OF THE FUND The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year Program. Proportional monies for the engineer's salary are transferred to the General Fund. FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY ATTACHMENT H Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 5,001,145$ 2,671,000$ 3,000,000$ 2,500,000$ Intergovernmental 97,395 113,000 55,000 - Investment Earnings 162,316 75,000 90,000 50,000 Other Revenue 25,410 - - - Total Operating Revenues 5,286,266 2,859,000 3,145,000 2,550,000 Other Sources: Debt Proceeds - - - - Operating Transfers-In 375,000 1,400,000 700,000 848,500 Total Other Sources 375,000 1,400,000 700,000 848,500 TOTAL REVENUES 5,661,266 4,259,000 3,845,000 3,398,500 EXPENDITURES Capital Improvements: Facilities 1,102,773 2,110,000 1,397,756 1,484,840 Land and Land Improvements 280,654 200,000 97,512 980,000 Roads and Streets 2,026,158 1,430,000 1,543,999 2,367,000 Water Fund Projects 122,962 233,000 575,697 - Communications and Technology - 572,163 350,290 292,000 Debt Service: Capital Leases 98,802 81,999 81,999 81,999 Total Capital Improvements 3,631,349 4,627,162 4,047,253 5,205,839 Other Uses Operating Transfer-Out - General Fund 240,111 247,314 247,314 247,314 Operating Transfer-Out - Debt Service Fund 1,007,932 1,010,038 1,007,801 967,385 Operating Transfer-Out - Mobility Fund - - - 500,000 Total Other Uses 1,248,043 1,257,352 1,255,115 1,714,699 TOTAL EXPENDITURES 4,879,392 5,884,514 5,302,368 6,920,538 NET SOURCE (USE) OF FUNDS 781,874 (1,625,514) (1,457,368) (3,522,038) FUND BALANCE, Beginning of Year 7,940,477 4,890,137 8,722,351 7,264,983 FUND BALANCE, End of Year 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ Fund Balances Restricted For: Asphalt Overlay 658,421$ 108,421$ 108,421$ -$ Assigned For: Asphalt Overlay - 250,000 - 358,421 Tract G/URA Projects 337,048 350,000 475,000 1,040,000 Unassigned: Unreserved 7,726,882 2,556,202 6,681,562 2,344,524 Total Fund Balances 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ Fund Summary MUNICIPAL SERVICES Capital Projects Fund #41 ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 2022 2023 2024 2025 REVENUES Real Estate Transfer Tax: Base Level 4,998,503$ 2,671,000$ 3,000,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ Penalties and Interest 2,642 - - - - - - - Interest Earnings 162,316 75,000 90,000 50,000 30,000 30,000 50,000 75,000 Intergovernmental: Federal/State: DOLA - Broadband Grant - 50,000 25,000 - - - - - Level 2 EV Charging Station - 18,000 - - - - - - Level 3 DC Fast EV Charging Station - 45,000 30,000 - - - - - Local Government: Eagle County (Avon Station ECO Transit Shelter project)97,395 - - - - - - - Other Revenues: Project Cost Reimbursements 24,675 - - - - - - - Nonclassified 735 - - - - - - - Total Operating Revenues 5,286,266 2,859,000 3,145,000 2,550,000 2,530,000 2,530,000 2,550,000 2,575,000 Other Sources: Transfer in from General Fund - Assigned to Capital Improvements - 450,000 - Assigned to Village at Avon Asphalt Overlays - 250,000 - - 250,000 250,000 250,000 250,000 Transfer in from the AURA - Tract G Projects 375,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000 Transfer in from Community Enhancement Fund - West Avon Preserve Trail Improvements - - - 28,500 - - - - - Powerline Undergrounding - - - 120,000 - - - - Total Other Sources 375,000 1,400,000 700,000 848,500 950,000 950,000 950,000 950,000 Total Revenues and Sources of Funds 5,661,266$ 4,259,000$ 3,845,000$ 3,398,500$ 3,480,000$ 3,480,000$ 3,500,000$ 3,525,000$ Projected ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 2022 2023 2024 2025 Projected EXPENDITURES Capital Improvements: Facilities 1,102,773 2,110,000 1,397,756 1,484,840 1,100,000 - 300,000 - Land and Land Improvements 280,654 200,000 97,512 980,000 490,000 40,000 40,000 40,000 Roads and Streets 2,026,158 1,430,000 1,543,999 2,367,000 1,115,000 1,185,000 1,515,000 1,940,000 Water Fund Projects 122,962 233,000 575,697 - - - - - Communications and Technology - 572,163 350,290 292,000 - - - - Debt Service: Capital Leases - 2012 US Bank, Street Sweeper 16,803 - - - - - - - - 2014 US Bank, Plow Truck 26,279 26,279 26,279 26,279 - - - - - 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 55,720 55,720 55,720 - Total Expenditures 3,631,349 4,627,162 4,047,253 5,205,839 2,760,720 1,280,720 1,910,720 1,980,000 Other Uses: Operating Transfers Out - General Fund: - Engineering Department Salary and Operations 240,111 247,314 247,314 247,314 254,733 262,375 270,247 278,354 Operating Transfers Out - Debt Service Fund: - 2010 COPs (ARTF)239,275 241,600 239,363 - - - - - - 2014B COPS (Street Improvements)320,582 318,613 318,613 322,493 320,069 322,494 319,616 320,587 - 2016 COPS (Public Safety Bldg.)448,075 449,825 449,825 449,375 448,575 447,675 443,675 449,525 - 2020 Refunding COPs - - - 195,517 192,414 194,323 196,183 190,993 Operating Transfers Out - Mobility Fund: - Diesel Buses (2) - - - 200,000 - - - - - Electric Buses (2) - - - 300,000 100,000 - - - Total Other Uses 1,248,043 1,257,352 1,255,115 1,714,699 1,315,791 1,226,867 1,229,721 1,239,459 Total Expenditures and Uses of Funds 4,879,392 5,884,514 5,302,368 6,920,538 4,076,511 2,507,587 3,140,441 3,219,459 Net Source (Use) of Funds 781,874 (1,625,514) (1,457,368) (3,522,038) (596,511) 972,413 359,559 305,541 Fund Balance, Beginning of Year 7,940,477 4,890,137 8,722,351 7,264,983 3,742,945 3,146,434 4,118,846 4,478,405 Fund Balance, End of Year 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ 3,146,434$ 4,118,846$ 4,478,405$ 4,783,946$ ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 2022 2023 2024 2025 Projected Fund Balances Restricted For: Asphalt Overlay 658,421$ 108,421$ 108,421$ -$ -$ -$ -$ -$ Assigned For: Asphalt Overlay - 250,000 - 108,421 358,421 608,421 858,421 (291,579) Tract G/URA Projects 337,048 350,000 475,000 1,040,000 290,000 815,000 515,000 715,000 Unassigned:. Unreserved 7,726,882 2,556,202 6,681,562 2,594,524 2,498,013 2,695,425 3,104,984 4,360,525 Total Fund Balances 8,722,351$ 3,264,623$ 7,264,983$ 3,742,945$ 3,146,434$ 4,118,846$ 4,478,405$ 4,783,946$ ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Final Estimated Total Original Revised Project Cost Proposed Project Actual Budget Budget To-Date Budget Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025 Facilities: General Government Facilities: 11009 Town Hall Control System 10,715$ -$ -$ 10,715$ 10,715$ -$ -$ -$ -$ -$ 11012 Tenant Finish Construction - NTH 4,774,516 165,337 - 8,500 4,873,353 - - - - - 11020 Fiber - Pavilion to NTH 70,000 46,192 - 23,808 70,000 - - - - - 11021 Level 2 EV Charging Station - NTH 5,000 - 35,000 5,000 5,000 - - - - - 11022 New Town Hall Security 125,000 - - 125,000 125,000 - - - - - 11023 New Town Hall 2nd and 3rd Floor Updates 100,000 - - 10,000 10,000 100,000 - - - - Old Town Hall Site: 11019 Utility Upgrade 350,000 12,833 - 450,000 462,833 - - - - - New Asbestos Mitigation/Demolition 525,000 - 450,000 - - 525,000 - - - - New Restrooms - Nottingham Park OTH Site 935,000 - 85,000 - - 85,000 850,000 - - - New Patio Landscaping at OTH 100,000 - 100,000 - - - 100,000 - - - New Retaining Wall / Seating Replacement OTH 150,000 - 150,000 - - - 150,000 - - - Public Safety Facilities: New PSF Parking Lot Canopy Design 20,000 - - - - 20,000 - - - - Public Works Facilities Cinder / De-icer Storage 300,000 - - - - - - - 300,000 - New Swift Gulch Housing Design 120,000 - - - - 120,000 - - - - Fleet and Transportation Facilities: 14010 Fleet Maintenance EPDM Roof Replacement 300,000 - 300,000 - - 300,000 - - - - Fleet Solar Panels - - 450,000 - - - - - - - New Bus Shelter - Piedmont Apartments 30,000 - - - - 30,000 - - - - 14016 ARTF Solar Panels 258,258 42,508 - - 258,258 - - - - - 14017 Avon Station ECO Transit Shelter Project 120,000 97,395 - - 97,395 - - - - - Cultural and Recreational Facilities: 15018 Pavilion - Retractable Door/Stage Repair 322,928 219,967 - 70,733 322,928 - - - - - 15019 Pavilion - Deck Railing and Floor Replacement 395,000 - 215,000 395,000 395,000 - - - - - 15020 Recreation Center Weight Room Expansion 500,000 456,983 - 3,565 460,548 - - - - - 15021 Recreation Center Locker Replacement 200,000 - 200,000 220,435 220,435 - - - - - New Recreation Center HVAC Upgrade 250,000 - - - - 250,000 - - - - New Recreation Center ADA Parking 10,000 - - - - 10,000 - - - - New Metcalf Family Cabin Feasibility Analysis 20,000 - 50,000 - - 20,000 - - - - Other Facilities: 19003 Predesign / Feasibility Study - Hahnewald Barn 135,000 25,398 - - 131,413 - - - - - 19005 2120 Saddle Ridge Loop (Fire Station) Improve.61,000 36,160 - - 36,160 24,840 - - - - 19006 Level 3 DC Fast EV Charging Station - Tract A 75,000 - 75,000 75,000 75,000 - - - - - Projected ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Final Estimated Total Original Revised Project Cost Proposed Project Actual Budget Budget To-Date Budget Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025 Projected Land and Land Improvements: H.A. Nottingham Park Improvements 21016 Nottingham Park Zone C Improvements - Playground 872,266 30,549 - - 782,165 - - - - - 21022 Eagle River Whitewater Park Repair 245,758 184,368 20,000 30,000 245,758 - - - - - New Nottingham Park Light Upgrade- Phase 2 190,000 - - - - 190,000 - - - - 21051 Nottingham Park Fitness Court 210,221 49,441 - - 195,291 - - - - - 21027 O'Neil Spur Park Improvements Design 20,000 1,988 - 18,012 20,000 - - - - - 21053 Resurface Pickleball Courts 100,000 - 50,000 - - 100,000 - - - - 21054 Wildland Fire Mitigation 40,000 5,250 - 22,860 NA 40,000 40,000 40,000 40,000 40,000 21055 Powerline Undergrounding 120,000 9,058 - - 9,058 120,000 - - - - 21059 Nottingham Park Benches 26,640 - - 26,640 26,640 - - - - - New West Nottingham Park Improvements/Soccer Field 280,000 - 80,000 - - 280,000 - - - - New O'Neil Spur Park Parkiing Lot Rebuild 100,000 - - - - 100,000 - - - - New Restrooms - Nottingham Lake Beach 500,000 - 50,000 - - 50,000 450,000 - - - New Beach Expansion 100,000 - - - - 100,000 - - - - Roads and Streets: Streetscape Improvements: 31028 Post Blvd. Irrigation Wet Well 45,000 43,403 - - 43,403 - - - - - 31030 Mall Activation Elements 30,000 - - 30,000 30,000 - - - - - 31031 Avon Rd./I70 Overpass Safety & Pedestrian Imp.1,048,245 220 90,000 139,780 148,245 900,000 - - - - 31023 Metcalf Road - Retaining Wall Stabilization 80,000 - - - - - 80,000 - - - Annual Street Maintenance and Repair: 32026 Retaining Wall Repairs - Nottingham & Swift Gulch Rd.150,000 - - - - 150,000 - - - - 33219 Annual Guard Rail Repair 40,000 36,560 40,000 40,000 NA 40,000 40,000 40,000 40,000 40,000 34034 Nottingham Rd. Repaving 1,097,500 1,917 - - 970,398 - - - - - 33103 Eaglebend Dr. Resurfacing 225,000 1,040 300,000 223,960 225,000 - - - - - 32028 Yoder Ave. Asphalt Overlay 550,000 3,930 550,000 546,070 550,000 - - - - - 32034 Buck Creek Repairs 800,000 - 300,000 - - 800,000 - - - - New Mikaela Way and Benchmark Rd.400,000 - - - - 400,000 - - - - New Hurd Lane Intersection Improvements 20,000 - - - - 20,000 - - - - New WB B/C Blvd - US Hwy 6 to Avon Elem.515,000 - - - - - 515,000 - - - New Riverfront and Lake Street 450,000 - - - - - - 450,000 - - New Upper Buck Creek 475,000 - - - - - - - 475,000 - New Post Blvd.1,400,000 - - - - - - - - 1,400,000 Street Improvements: 32021 West B/C Blvd. RR Crossing Improvements 231,621 199,111 - - 230,732 - - - - - 32029 Benchmark Rd. On-street Parking 600,000 37,952 - 562,048 600,000 - - - - - ATTACHMENT H CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Final Estimated Total Original Revised Project Cost Proposed Project Actual Budget Budget To-Date Budget Project #CAPITAL IMPROVEMENT PROJECTS Budget 2019 2020 2020 2020 2021 2022 2023 2024 2025 Projected Multi-Modal/Alternative Mobility: 34033 East and West B/C Blvd. Street Rebuild 4,025,943 1,474,308 - 2,141 3,990,384 - - - - - Deleted Avon Road Signage 150,000 - - - - - - - - - New US Hwy 6 Crosswalks 80,000 - - - - - 80,000 - - - New West B/C Blvd./ Beach On-steet Parking Imp.350,000 - - - - - 350,000 - - - 32030 Schematic Design / Final Design - W. Main Street 225,000 - 50,000 - - - 50,000 175,000 - - New W. Main Street Mall Improvements 1,500,000 - - - - - - - 1,000,000 500,000 Recreational Trails Program: 34035 USFS Road 779 (Metcalf) Trailhead Improvements 100,000 - 100,000 - - - - - - - 34037 Riverfront Trail Connector 220,000 227,717 - - 238,415 - - - - - New West Avon Preserve Trail Improvements 57,000 - - - - 57,000 - - - - New Nottingham Park Path Replacement - 1,000 ft 520,000 - - - - - - 520,000 - - Water Fund Projects: 21026 Nottingham Rd. Debris Flow Study and Improvements 425,000 122,962 - 260,697 425,000 - - - - - 21028 East and West Stormwater Quality Vault 315,000 - 233,000 315,000 315,000 - - - - - Communications and Technology e-Gov.: 81011 Broadband 125,000 - 116,873 125,000 125,000 - - - - - New Fiber - CDOT Hand hold to PSF 80,000 - 80,000 - - 80,000 - - - - New RR Bridge LED Messaging Boards 75,000 - 75,000 - - 75,000 - - - - New Permanent Variable Message Boards (3)75,000 - 75,000 - - 75,000 - - - - New Mini-split NTH Data Center 20,000 - - - - 20,000 - - - - New Firearms Simulator 42,000 - - - - 42,000 - - - - 81015 Finance/Comm Dev. ERP System 225,290 - 225,290 225,290 225,290 - - - - - Total Capital Improvement Projects 29,834,901$ 3,532,547$ 4,545,163$ 3,965,254$ 16,949,817$ 5,123,840$ 2,705,000$ 1,225,000$ 1,855,000$ 1,980,000$ ATTACHMENT H Capital Expenditures by Funding Source 2021 2022 2023 2024 2025 Total FUNDING SOURCES Real Estate Transfer Tax 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 12,500,000$ Interest Earnings 50,000 30,000 30,000 50,000 75,000 235,000 Intergovernmental and Other - - - - - - Transfers In and Fund Balances 8,113,483 950,000 950,000 950,000 950,000 11,913,483 TOTAL 10,663,483$ 3,480,000$ 3,480,000$ 3,500,000$ 3,525,000$ 24,648,483$ CAPITAL COST BY CATEGORY Roads and Streets 2,367,000$ 1,115,000$ 1,185,000$ 1,515,000$ 1,940,000$ 8,122,000$ Facilities and Land Improvements 2,464,840 1,590,000 40,000 340,000 40,000 4,474,840 Water Fund Projects and Technology 292,000 - - - - 292,000 Capital Leases 81,999 55,720 55,720 55,720 - 249,159 Tranfers Out 1,714,699 1,315,791 1,226,867 1,229,721 1,239,459 6,726,538 TOTAL 6,920,538$ 4,076,511$ 2,507,587$ 3,140,441$ 3,219,459$ 19,864,537$ Real Estate Transfer Tax 50.71% Interest Earnings 0.95% Intergovernmental and Other 0.00% Transfers In and Fund Balances 48.33% 2021-2025 Funding Sources Roads and Streets 40.89% Facilities and Land Improvements 22.53% Water Fund Projects and Technology 1.47% Capital Leases 1.25% Tranfers Out 33.86% 2021-2025 Capital Costs by Category TOWN OF AVON Capital Projects Fund #41 ATTACHMENT H TOWN COUNCIL REPORT To: Honorable Mayor and Town Council From: Scott Wright, Asst. Town Manager / Finance Director Date: December 8, 2020 Agenda: 2020 Audit Engagement Letter Action Before Council An engagement letter with McMahan and Associates for the 2020 calendar year audit is included for approval by motion. Proposed Motion "I move to approve the Audit Engagement Letter with McMahan and Associates for the 2020 calendar year independent audit." Background The attached engagement letter is in the standard form recommended by the AICPA for local government engagements. The 2020 audit will be billed at a fee not to exceed the fee charged for the previous year's audit, which was $22,300. In addition, due to funds being received by the Town from the CARES Act, it is possible that the Town may need to have a Single Audit performed if total grant revenues exceed $750,000. In that case there would be an additional $4,200 paid for the Single Audit. The Finance Department had originally intended on issuing an RFP for audit service proposals in 2020 since the 2019 audit was the fifth year under the most recent proposal. Due to the current pandemic and our ERP conversion to Tyler we feel that it would be best to continue another year with our current auditors. I consulted with the Town Manager on this issue and he agreed. Attachment 2020 Audit Engagement Letter McMahan and Associates, l.l.c. Certified Public Accountants and Consultants Web Site: www.mcmahancpa.com Chapel Square, Bldg C Main Office: (970) 845-8800 245 Chapel Place, Suite 300 Facsimile: (970) 845-8108 P.O. Box 5850, Avon, CO 81620 E-mail: mcmahan@mcmahancpa.com Member: American Institute of Certified Public Accountants Paul J. Backes, CPA, CGMA Avon: (970) 845-8800 Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996 Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481 M & A December 1, 2020 Town of Avon, Colorado P.O. Box 975 Avon, CO 81620 We are pleased to confirm our understanding of the services we are to provide Town of Avon, Colorado for the year ended December 31, 2020. We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of Town of Avon, Colorado as of and for the year ended December 31, 2020. Accounting principles generally accepted in the United States of America provide for certain required supplementary information (“RSI”), such as management’s discussion and analysis (“MD&A”), to supplement Town of Avon, Colorado’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Town of Avon, Colorado’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1)Management’s Discussion and Analysis. We have also been engaged to report on RSI other than MD&A and supplementary information other than RSI that accompanies Town of Avon, Colorado’s financial statements. We will subject the following RSI and supplementary information to the auditing procedures applied in our audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on the following RSI and supplementary information in relation to the financial statements as a whole: 1)Budgetary schedules for the General Fund and major special revenue funds 2)Budget schedules for all other funds 3)Combining statements 4)Local Highway Finance Report 5)Debt Schedule December 1, 2020 Town of Avon, Colorado Page 2 The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or any assurance on that other information: 1)Introductory information 2)Statistical information Audit Objective The objective of our audit is the expression of opinions as to whether the Town’s basic financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the supplementary information referred to in the fourth paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. As part of our engagement, we will assist with preparation of your financial statements and related notes. You are responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or experience to oversee our assistance with the preparation of your financial statements and related notes and any other non-attest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. Management is also responsible for making all financial records and related information available to us and for ensuring that management is reliable and that financial information is reliable and properly recorded. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting Town of Avon received in communications from employees,former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that Town of Avon complies with applicable laws and regulations. December 1, 2020 Town of Avon, Colorado Page 3 Management Responsibilities (continued) You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America; (3) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. With regard to using the auditor’s report, you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. W e will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors or any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from yo u about the financial statements and related matters. December 1, 2020 Town of Avon, Colorado Page 4 Audit Procedures—Internal Control Our audit will include obtaining an understanding of the Town and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Town of Avon’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. Paul J. Backes, C.P.A.is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Additional firm personnel will be assigned to the engagement as considered necessary. W e will begin our audit and issue our reports on a mutually agreed-upon date. At the conclusion of our audit engagement, we will communicate to the Governing Board the following significant findings from the audit: Our view about the qualitative aspects of the entity’s significant accounting practices; Significant difficulties, if any, encountered during the audit; Uncorrected misstatements, other than those we believe are trivial, if any; Disagreements with management, if any; Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process; Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures; Representations we requested from management; Management’s consultations with other accountants, if any; and Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management. December 1, 2020 Town of Avon, Colorado Page 5 Engagement Administration, Fees, and Other (continued) Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses will not exceed the cost of the 2019 financial statement audit. If the Town requires a single audit, due to receiving more than $750,000 of federal grants, an additional fee of $4,200 will be included. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to the engagement. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report, and you will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. Our fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly. We want the Town to feel that the value of services provided by our firm is commensurate with the fee charged. We appreciate the opportunity to be of service to Town of Avon, Colorado and believe this letter accurately summarizes the significant terms of our engagement.If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy, and return it to us. Sincerely, McMAHAN and ASSOCIATES, L.L.C. RESPONSE: This letter correctly sets forth the understanding of Town of Avon, Colorado with respect to services to be provided by McMahan and Associates, L.L.C. Town of Avon, Colorado BY: ________________________________________________ Signature ________________________________________________ Title ________________________________________________ Date AVON URBAN RENEWAL AUTHORITY COMMISSIONERS REPORT To: Chairperson Sarah Smith Hymes and URA Commissioners From: Scott Wright, Authority Treasurer Date: December 8, 2020 Re: 2021 Proposed and 2020 Revised Budgets Action Before the Board Adoption of the 2021 Proposed and 2020 Final Revised Avon Urban Renewal Authority annual budgets. Proposed Motion “I move to approve Resolutions 20-05 and 20-06 to amend the final revised 2020 annual budget and adopt the proposed 2021 annual budget for the Avon Urban Renewal Authority.” Summary Attached are the final proposed and revised budget resolutions for the Avon Urban Renewal Authority. The Authority is considered a separate legal entity from the Town authorized by the Colorado Urban Renewal Act. The Authority’s budget summary is attached as an exhibit to this memorandum and is also included for informational purposes in the Town’s budget summary as a component unit of the Town. There have been no changes to either the 2020 final revised budget or the 2021 proposed budget since the budget retreat held on October 30, 2020. Public Hearing. A public hearing was previously held on November 17. Recommendation Staff recommends that the Board adopt the resolutions as presented. Exhibits and Attachments: Attachment A - Resolution No. 20-05 Attachment B - Resolution No. 20-06 Attachment C - Avon Urban Renewal Authority Fund Summary Resolution No. 20-05 December 8, 2020 Page 1 of 2 AVON URBAN RENEWAL AUTHORITY TOWN OF AVON, COLORADO RESOLUTION NO. 20-05 SERIES OF 2020 A RESOLUTION AMENDING THE 2020 AVON URBAN RENEWAL AUTHORITY BUDGET WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has previously adopted the 2020 budget; and WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority reviewed the revised estimated revenues and expenditures for all funds for 2020; and WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority finds it necessary to amend the 2020 budget to more accurately reflect the revenues and expenditures for 2020; and WHEREAS, upon due and proper notice, published or posted in accordance with the law, the proposed budget amendment to the 2020 budget was open for inspection by the public at a designated place, a public hearing was held on December 8, 2020 and interested taxpayers were given the opportunity to file or register any objections to the proposed budget amendment; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE AVON URBAN RENEWAL AUTHORITY: Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority are revised as follows for 2020: Original or Previously Amended 2020 Budget Current Proposed Amended 2020 Budget Avon Urban Renewal Authority Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance $ 598,989 5,722,453 6,244,418 $ 77,024 $ 598,989 5,722,453 6,249,803 $ 71,639 ATTACHMENT A Resolution No. 20-05 December 8, 2020 Page 2 of 2 Section 2. That the budget, as submitted and amended hereby is approved and adopted as the budget of the Avon Urban Renewal Authority for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Chairman and made part of the public record of the Authority. ADOPTED this 8th day of December, 2020. AVON URBAN RENEWAL AUTHORITY ______________________________ Sarah Smith Hymes, Chairman ATTEST: _____________________________ Scott Wright, Treasurer CERTIFIED: _____________________________ Kendall Moore, Deputy Authority Clerk ATTACHMENT A Resolution No. 20-06 December 8, 2020 Page 1 of 2 AVON URBAN RENEWAL AUTHORITY TOWN OF AVON, COLORADO RESOLUTION NO. 20-06 SERIES OF 2020 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITY FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2021, AND ENDING ON THE LAST DAY OF DECEMBER, 2021. WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has directed the Authority’s Executive Director to prepare and submit a proposed budget for its consideration; and WHEREAS, Scott Wright, Treasurer, has submitted a proposed budget and held a budget retreat with said governing body on October 30, 2020; and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, public hearings were held on November 17 and December 8, 2020 and interested taxpayers were given the opportunity to file or register any objections to said proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE AVON URBAN RENEWAL AUTHORITY: Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority are as follows for 2021: 2021 Proposed Budget Avon Urban Renewal Authority Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses $ 71,639 1,607,703 1,499,249 Ending Fund Balance $ 180,093 ATTACHMENT B Resolution No. 20-06 December 8, 2020 Page 2 of 2 Section 2. That the budget, as submitted, hereby is approved and adopted as the budget of the Avon Urban Renewal Authority for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Chairman and made part of the public record of the Authority. ADOPTED this 8th day of December, 2020. AVON URBAN RENEWAL AUTHORITY ______________________________ Sarah Smith Hymes, Chairman ATTEST: _____________________________ Scott Wright, Treasurer CERTIFIED: _____________________________ Kendall Moore, Deputy Authority Clerk ATTACHMENT B Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 SEE FUND SUMMARY EXPENDITURES BY CATEGORY The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Property tax increment revenues for 2021 are based upon a preliminary increment of $25,967,940.. BUDGET SUMMARY: AVON URBAN RENEWAL FUND ADMINISTRATION OF THE FUND The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director. FINANCIAL SUMMARY ATTACHMENT C Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2019 2020 2020 2021 REVENUES Taxes 1,386,475$ 1,607,703$ 1,607,703$ 1,607,703$ Investment Earnings 15,425 18,847 3,750 - Total Operating Revenues 1,401,900 1,626,550 1,611,453 1,607,703 Other Sources Refunding Bond Proceeds - - 4,111,000 - TOTAL REVENUES 1,401,900 1,626,550 5,722,453 1,607,703 EXPENDITURES Current: General Government - 1,000 1,000 1,000 Treasurer Fees 52,615 48,231 48,231 48,231 Debt Service: Principal 595,998 616,063 636,063 600,063 Interest 252,557 232,531 122,619 149,055 Bond Issuance Costs - - 66,760 - Fiscal Charges 700 1,000 2,650 900 Total Operating Expenditures 901,870 898,825 877,323 799,249 Other Uses Transfers Out - Capital Projects Fund 375,000 700,000 700,000 700,000 Payments to Refunded Bond Escrow Agent - - 4,672,480 - Total Other Uses 375,000 700,000 5,372,480 700,000 TOTAL EXPENDITURES 1,276,870 1,598,825 6,249,803 1,499,249 NET SOURCE (USE) OF FUNDS 125,030 27,725 (527,350) 108,454 FUND BALANCES, Beginning of Year 473,959 635,172 598,989 71,639 FUND BALANCES, End of Year 598,989$ 662,897$ 71,639$ 180,093$ FUND BALANCES: Restricted For: Debt Service 628,240$ 628,240$ -$ -$ Urban Renewal (29,251) 34,657 71,639 180,093 TOTAL FUND BALANCES 598,989$ 662,897$ 71,639$ 180,093$ AVON URBAN RENEWAL AUTHORITY #22 Summary ATTACHMENT C Debt Service Summary Final Original Revised Proposed Account Actual Budget Budget Budget Number Description 2019 2020 2020 2021 DEBT SERVICE 932 Series 2013, Tax Increment Revenue Bonds 65101 Principal 425,000$ 440,000$ -$ -$ 65102 Interest 175,472 160,512 - - 65103 Fiscal Agent Fees 300 500 - - 65108 Arbitrage Compliance Fees - - 1,750 - 933 Series 2017, Tax Increment Revenue Bonds 65101 Principal 170,998 176,063 176,063 176,063 65102 Interest 77,085 72,019 72,019 72,019 65103 Fiscal Agent Fees 400 500 400 400 65108 Arbitrage Compliance Fees - - - - 934 Series 2020, Tax Increment Revenue Bonds 65101 Principal - - 460,000 424,000 65102 Interest - - 50,600 77,036 65103 Fiscal Agent Fees - - 500 500 65104 Bond Issuance Costs - - 66,760 - 65108 Arbitrage Compliance Fees - - - - 60000 TOTAL DEBT SERVICE 849,255$ 849,594$ 828,092$ 750,018$ AVON URBAN RENEWAL AUTHORITY Debt Service ATTACHMENT C MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING TUESDAY MAY 26, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE 1. CALL TO ORDER & ROLL CALL Start time: 01:55:37 Part One The meeting was hosted in a virtual format, using Zoom.us. Chairwoman Smith Hymes called the meeting to order at 6:59 p.m. A roll call was taken, and Authority members present by video/audio were Amy Phillips, Tamra Underwood, Jennie Fancher, Chico Thuon, Jake Wolf, and Scott Prince. Also present were Treasurer Scott Wright, Town Manager Eric Heil, Police Chief Greg Daly, Town Attorney Paul Wisor, Executive Assistant to the Town Manager Ineke de Jong, and Authority Clerk Brenda Torres. 2. A PPROVAL OF AGENDA Start time: 01:57:10 Part One Authority member Fancher moved to approve to agenda as presented. Authority member Underwood seconded the motion and the motion passed unanimously by Authority members present. 3. PUBLIC C OMMENT – C OMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 01:57:56 Part One Chairwoman Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email for public comments. No public comments were made. 4. BUSINESS ITEMS 4.1. PUBLIC HEARING: RESOLUTION 20-04 SUPPLEMENTAL AMENDMENT TO URA BUDGET (TREASURER SCOTT WRIGHT) Start time: 01:58:18 Part One Treasurer Scott Wright presented. Chairwoman Smith Hymes called for public comments and no public comments were made. Authority member Underwood moved to approve Resolution 20 -04 Adopting a Supplemental Amendment to URA Budget . Authority member Fancher seconded the motion and the motion passed unanimously by Authority members present. 4.2. APPROVAL OF M ARCH 26, 2020 URA MEETING MINUTES (AUTHORITY CLERK BRENDA TORRES) Start time: 02:01:15 Part One Authority member Wolf moved to approve the URA Minutes from March 26 , 2020 as presented. Authority member Fancher seconded the motion and the motion passed unanimously by Authority members present. 5. ADJOURNMENT There being no further business to come before the Authority, Chairwoman Smith Hymes moved to adjourn the meeting. The time was 7:05 p.m. MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING TUESDAY MAY 26, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ______________________________ Brenda Torres, Authority Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood 970-748-4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Councilmembers FROM: Matt Pielsticker, AICP, Planning Director RE: Resolution 20-35, Approving Community Development Fee Schedule DATE: December 8, 2020 SUMMARY: In front of the Town Council is a resolution (“Attachment A”) that approves an updated fee schedule for the Community Development Department. Last updated in March 2016 for planning fees, the new fee schedule now includes building division fees and policies related to permit administration. The last record of the Town Council modifying building permit fees was in 2002. A combined fee schedule is now presented, with other miscellaneous changes outlined below. FEE UPDATES: The new fee schedule now encapsulates all transactions within the Community Development Department. Changes from the current (2016) schedule include: - Planning: o Inclusion of Administrative Sign Program fee o Changing Temporary Use Permits to flat fee o Reorganization of pass-through deposit fees o Policies for public notification and Legal fees noted - Building: o Inclusion of permit fee schedule based upon permit fee valuation o Plan review, plumbing, and mechanical breakdowns as percentage of permit fee o Policies added for reinspection fee, up front plan review fee at the discretion of Building Official, after-the-fact permits, and state solar PV systems o Cross-references added for other Municipal Code fees related to permit activity - Hourly Rates o Positions and fees added for Building Official, Permit Technician, and GIS Analyst o All hourly rates updated to reflect 2021 maximum salary range of position, plus 45% for all benefits o Legal Fee updated to current rate charged for land use file review PROCESS: Section 7.04.100 of the Avon Municipal Code, Fees, states that fees sufficient to cover the costs of administration, peer review by professionals, publication of notice and similar matters will be charged to applicants. According to Section 7.04.100, the Town Council may amend and update a schedule of fees by resolution. Chapter 15 of the Avon Municipal Code, Building and Construction, includes several references to fees being established by resolution of the Town Council. COUNCIL OPTIONS: - Request additional information and continue to future meeting date. - Approve Resolution 20-35, approving the updated Community Development Fee Schedule, as presented. - Approve Resolution 20-35, with modifications. Page 2 of 2 RECOMMENDATION: My recommendation is to approve Resolution 20-35, thereby approving the updated Community Development Fee Schedule. Thank you, Matt Pielsticker ATTACHMENT: A - Resolution 20-35 TOWN OF AVON RESOLUTION NO. 20-35 APPROVING THE UPDATED COMMUNITY DEVELOPMENT FEE SCHEDULE WHEREAS, the Avon Town Council may enact and update fee schedules involved with all application processes as stipulated in Chapter 7 and Chapter 15 of the Avon Municipal Code; and, WHEREAS, the Town has determined that a revised fee schedule is necessary to accurately reflect the cost of labor and fee practices of the Community Development Department; and, WHEREAS, this Resolution hereby amends the fee schedules last adopted by Avon Town Council Resolution 16-04 (Planning Fees) and Avon Town Council Resolution 02-10 (Building Fees); NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COUNTY OF EAGLE, STATE OF COLORADO, that the Avon Town Council hereby adopts the updated Community Development Fee Schedule attached hereto as Exhibit A, and made a part hereof. ADOPTED December 8, 2020 by the AVON TOWN COUNCIL By: Sarah Smith-Hymes, Mayor Attest:_________________________ Kendall Moore, Deputy Town Clerk Attachment A 1 Exhibit A Avon Town Council Resolution 20-35 Community Development Department 100 Mikaela Way PO Box 975 Avon, Colorado 81620 Community Development Fee Schedule – Last Updated December 8, 2020 PLANNING DIVISION FEES Planning Application Type Flat Fees Pre-Application Review No Charge Alternative Equivalent Compliance $250 Extension to Final Development Plan ½ Development Plan Review Fee Sign – Minor Plan $100 Sign - Master Sign Program (Minor) $150 Sign - Master Sign Program (Major) $300 Minor Development Plan (Residential) $75 Minor Development Plan (Commercial) $250 Major Development Plan (1-3 DUs) $425 Minor PUD Amendment $650 Administrative/Minor Subdivision $250 Temporary Use $150 Planning Application Type Pass-through Deposit Fees PUD – Preliminary/Final $1,500 Subdivision – Exemption $500 Subdivision – Preliminary/Final $1,350 Special Review Use $500 Code Text Amendment $2,000 Comprehensive Plan Amendment $2,000 Location, Character, Extent $1,000 Major Development Plan (4+ Units) $1,500 Rezoning $2,500 Annexation $3,500 1041 Permit $5,000 Variance $1,000 Vested Property Rights $2,500 Appeal $250 + $50 to Town Clerk NOTES: - Public Notification rates for newspaper and mailing (if applicable) will be at cost to Town. - Legal invoices will be routed directly to Applicants 2 BUILDING DIVISION FEES Building, Plumbing, and Mechanical Permits Total Valuation* Permit Fee $1.00 - $500 $50.00 $501 - $2,000 $50.00 for the first $500 plus $3.40 for each additional $100 or fraction thereof, to and including $2,000 $2,001 - $25,000 $76.25 for the first $2,000 plus $15.50 for each additional $1,000 or fraction thereof, to and including $25,000 $25,001 - $50,000 $391.75 for the first $25,000 plus $11.15 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001 - $100,000 $710 for the first $50,000 plus $7.75 for each additional $1,000 or fraction thereof, to and including $100,000 $100,001 - $500,000 $1095 for the first $100,000 plus $6.20 for each additional $1,000 or fraction thereof, to and including $500,000 $500,001 - $1,000,000 $3,560 for the first $50,000 plus $5.25 for each additional $1,000 or fraction thereof, to and including $1,000,000 $1,000,001 and up $6,170 for the first $1,000,000 plus $4.05 for each additional $1,000 or fraction thereof *Valuation means total labor and materials cost. Building Plan Review 65% of Permit Fee Plumbing Permit 15% of Permit Fee Mechanical Permit 15% of Permit Fee NOTES: - The Building Official approves all final fee determinations. Some fees may be waived depending on the permit type. - Re-Inspection Fee: $100 - After the fact Permit: 2x Permit Fee - Plan Review Fee at Submittal: May be due at application submittal at discretion of Building Official - Water Tap Fee: Per Avon Municipal Code Section 13.08.040 - Fire Protection/Emergency Impact Fee: Per Avon Municipal Code Section 3.40.100 - Exterior Energy Offset Fees: Per Avon Municipal Code Section 15.27 - Solar PV: $500 Max for Residential / $1,000 Max for Comm. - Electrical Permits and Fees: Administered by State of Colorado (DORA) 3 STAFF HOURLY RATES Director/Town Engineer $99/hour Building Official $82/hour Senior Planner/Project Engineer $74/hour Planner II/Engineer II $58/hour Planner I/Engineer I $52/hour GIS Analyst $65/hour Permit Technician $44/hour Town Attorney $260 (direct invoicing) (970) 748-4013 idejong@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Ineke de Jong, Executive Assistant to the Town Manager RE: Proclamations honoring the service of Councilor Jennie Fancher and Councilor Jake Wolf DATE: December 1, 2020 SUMMARY: Attached are proclamations honoring the service of Councilor Jennie Fancher and Councilor Jake Wolf. They will be read aloud by Mayor Sarah Smith Hymes during Tuesday’s Council meeting. ATTACHMENTS: A. Proclamation Honoring Councilor Jennie Fancher B. Proclamation Honoring Councilor Jake Wolf OFFICIAL PROCLAMATION TOWN OF AVON, COLORADO A PROCLAMATION HONORING COUNCILOR JENNIE FANCHER FOR HER YEARS OF SERVICE WHEREAS, Jennie Fancher has served with distinction on the Avon Town Council since November 27, 2012, and provided steadfast and resolute leadership to the Avon Town Council and staff as Mayor from 2014 to 2018; and WHEREAS, Jennie advocated for the Town’s transit-oriented development and pedestrian and bike safety improvements, including the Beaver Creek Boulevard Streetscape project and the Eagle Valley Trail along Highway 6; and WHEREAS, Jennie has been a strong proponent of the Town’s climate action efforts, workforce housing initiatives; and improvements to Nottingham Park including construction of the stage and beach; and WHEREAS, Jennie has been a force behind the Town of Avon’s annual strategic plan, an effective policy document and primary tool in implementing the Comprehensive Plan, other adopted plans and special projects of the Town Council; WHEREAS, Jennie has served as the Town of Avon’s primary representative on the Economic Advisory Council of Eagle County, the Colorado Association of Ski Towns, and the Northwest Council of Governments; and WHEREAS, Jennie’s years of service have been marked by exemplary dedication to supporting Avon’s business community, attracting visitors, and improving the quality of life for all residents; NOW, THEREFORE BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, AS FOLLOWS: By virtue of Councilor Jennie Fancher’s community involvement, leadership and dedication we, the Avon Town Council, proclaim December 8, 2020, as “JENNIE FANCHER DAY”, in the Town of Avon, Colorado, and urge all Avon citizens to congratulate and thank Jennie Fancher for her public service. PROCLAIMED THIS 8th day of December 2020 TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT A OFFICIAL PROCLAMATION TOWN OF AVON, COLORADO A PROCLAMATION HONORING COUNCILOR JAKE WOLF FOR HIS YEARS OF SERVICE WHEREAS, Jake Wolf has served on the Avon Town Council since November 27, 2012, with unbridled passion while marching to the beat of his own drum, provided guidance and direction on the Town’s vision and public work, and served as Mayor Pro Tem from 2014-2016; and WHEREAS, Jake‘s years of service have been marked by dedication to community engagement and transparency in governance; and WHEREAS, Jake was instrumental in bringing the Performance Pavilion to Harry A. Nottingham Park which has added immeasurably to the vibrancy of the town’s special events ; and WHEREAS, Jake has applied his expertise in special events and dedication to the creative arts to his service on the Culture, Arts and Special Events Committee; and WHEREAS, Jake has provided invaluable input to the development and implementation of the Town of Avon’s annual strategic plan, an effective policy document and a primary tool in implementing the Comprehensive Plan, other adopted plans and special projects of the Town Council; and WHEREAS, Jake has tirelessly advocated for the health, education, and general welfare of the children of the Town of Avon; NOW, THEREFORE BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, AS FOLLOWS: By virtue of Councilor Jake Wolf’s community involvement, leadership and dedication we, the Avon Town Council, proclaim December 8, 2020, as “JAKE WOLF DAY”, in the Town of Avon, Colorado, and urge all Avon citizens to congratulate and thank Jake Wolf for his public service. TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Sarah Smith Hymes, Mayor Kendall Moore, Deputy Town Clerk ATTACHMENT B AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 17, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to order at 5:00 p.m. A roll call was taken, and Council members present by video/audio were Amy Phillips, Jennie Fancher, Tamra Underwood, and Scott Prince. Council members Jake Wolf and Chico Thuon were absent. Also present were Town Manager Eric Heil, Town Attorney Paul Wisor, Police Chief Greg Daly, Town Engineer Justin Hildreth, Assistant Town Manager and Finance Director Scott Wright, Executive Assistant to the Town Manager Ineke de Jong, and Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:01:10 Mayor Smith Hymes announced that tonight's meeting is live via Zoom but not broadcasted live on TV5. The recording will be broadcasted on Channel 5 this Friday November 20th at 8:00 a.m. No changes were made to the agenda. Councilor Underwood moved to approve the agenda as presented. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 5 to 0. Councilors Wolf and Thuon were absent. Councilor Thuon joined the meeting at 5:01 p.m. after the voting for approval of agenda. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:50 Councilor Prince disclosed that his son participates in the Town of Avon’s US Swim Team. Town Attorney Paul Wisor explained this is a disclosure, not a conflict; therefore, a motion is not required. 4. PUBLIC COMMENT Video Start Time: 00:04:19 Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email for public comments. No public comments were made. 5. BUSINESS ITEMS 5.1. PUBLIC HEARING: PROPOSED 2021 BUDGET (TOWN MANAGER ERIC HEIL) Video Start Time: 00:05:20 Town Manager Eric Heil presented a quick overview of the 2021 budget for the benefit of the public and reminded Council this is only a Public Hearing and staff is looking for Council direction to incorporate into the final version. There were several Council questions about various items, including URA funds, sales tax projections, employee health care costs, recreation center costs and revenue projections, the equipment replacement fund, and signs in the Wildridge neighborhood. Councilor Thuon got disconnected at 6:12 p.m. AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 17, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 Mayor Smith Hymes asked for public comments and Michael Cacioppo commented we have roughly $17 Million dollars in revenues and expenses and $10 Million dollars in debts. He agreed with Councilor Prince to budget for and pay cash for snowplows every so many years rather than taking on debt. He wondered about the $75,000 in funding people can get to pay their home through the Mi Casa Deed Restriction Program. Town Manager Eric Heil clarified these funds come from the Community Housing Fund. Mayor Smith Hymes asked to make tonight's presentation on the budget summary available on the Town’s website, www.Avon.org, and reminded the public that this will be readdressed and adopted during the December 8th meeting. A majority of Council expressed they want to learn more about paying cash versus taking on debt and would like to hear advice from the Finance committee. Councilor Thuon rejoined the meeting at 6:22 p.m. 5.2.RESOLUTION 20-25, A RESOLUTION APPROVING A DEED RESTRICTION AGREEMENT FOR UP TO NINE (9) COMMUNITY HOUSING UNITS AT 77 METCALF ROAD (PLANNING DIRECTOR MATT PIELSTICKER AND TOWN ATTORNEY PAUL WISOR) Video Start Time: 01:24:16 Town Attorney Paul Wisor introduced the topic as Planning Director Matt Pielsticker was still in the PZC Meeting. Michele Evans and Attorney Ruth Borne joined the virtual meeting and answered several questions from Council. Mayor Pro Tem Phillips wants to make sure to either utilize existing definitions of Eagle County employee and Eagle County employer or update definitions, not only in this document but in our Municipal Code as well, rather than creating a new definition for this deed restriction only. Councilor Underwood agreed and requested Town Attorney Paul Wisor to match the definitions used for deed restricted programs to definitions in the Municipal Code and throughout Town documents. She also expressed she is in favor of this project; however, she is not in favor of issuing fee waivers in this light industrial zone for the community housing. Councilor Wolf joined the meeting at 6:44 p.m. Councilor Wolf got disconnected at 6:51 p.m. and rejoined at 6:52 p.m. Councilor Thuon asked Council to do not think too much about this and keep it simple. Mayor Smyth Hymes asked Attorney Ruth Borne about the “affordability” and “eligible households” definitions and why definitions for eligible households have to be called out separately if they are all covered, except “disabled person”, under the Town’s existing Eagle County employee definition rather than just refer to our current definitions. Attorney Ruth Borne said they will work on matching these definitions to the Town’s Municipal Code to make it consistent. AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 17, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 Mayor Smith Hymes asked for public comments and there were no public comments. Councilor Prince asked what would happen to the tax assessments if the zone does not change but the use does (42% residential), will they pay commercial or residential taxes? Michele Evans said there are other multi-use buildings and the Town does not have to subdivide. Councilor Wolf moved to continue Resolution 20-25 A Resolution Approving a Deed Restriction agreement for up to nine (9) Community Housing units at 77 Metcalf Road, to the first part of the meeting on December 8th. Councilor Prince seconded the motion. Attorney Ruth Borne interrupted right before the roll call to give one final thought on the fee waivers. The motion failed with a vote of 4 to 3. Council members Prince, Fancher, Underwood and Mayor Smith Hymes voted no. After that motion Council discussed the fee waivers. Town Manager Eric Heil explained that sales and use taxes can be waived. The Building Permit fees can also be waived but they are a real cost to the Town, and we would prefer not to. After looking at the Code, the water tap fees cannot be waived. Councilor Thuon left the meeting at 7:52 p.m. Town Attorney Paul Wisor recapped that he will work with the applicant to amend the definition of an Eagle County employee, clarify the definition of Eagle County employer, and clarify what happens when it gets condominiumized in the future. Michele Evans suggested a compromise and asked council if they would consider a use tax waiver and not the other waivers. Councilor Prince moved to approve Resolution 20-25 A Resolution Approving a Deed Restriction agreement for up to nine (9) Community Housing units at 77 Metcalf Road with the three changes that Town Attorney Paul Wisor mentioned and a fee waiver on use tax only (not building fees and water tap fees). Councilor Fancher seconded the motion and the motions passed with a vote of 4 to 2. Councilors Underwood and Wolf voted no. Councilor Thuon was absent. 6. MINUTES 6.1. APPROVAL OF MINUTES FOR NOVEMBER 10, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES) Video Start Time: 03:03:30 Councilor Underwood requested changes to section 8 paragraph 1 earlier today which Town Clerk Brenda Torres implemented. She read that paragraph as amended. Councilor Prince corrected a misspelling on Bette Todd’s name. Councilor Fancher moved to approve the minutes from November 10, 2020 Regular Council meeting. Councilor Prince seconded the motion and the motion passed with a vote of 5 to 1. Councilor Wolf voted no and Councilor Thuon was absent. 7. WRITTEN REPORTS 7.1. Avon Police Department Semi-Annual Update (Police Chief Greg Daly) 7.2. ECO Transit Update (Mayor Pro Tem Amy Phillips) AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 17, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:06:27 Mayor Smith Hymes corrected the record as last meeting she stated that she left messages for the CDOT director with no response. She said that today she got a response from Zane Znamenacek, who is a Region 3 Traffic Engineer, and was informed that pedestrian crossing signs as discussed last meeting are approved and will be installed. She mentioned the next step will be scheduling a work session with CDOT and Eagle- Vail and Eagle County Commissioners to discuss further improvements. Her second point was that Eagle County has gone to the Orange level of the COVID-19 dial, it is serious business and we all need to do our part to protect the ski season. She closed her comments saying goodbye to Blue Plate, who sadly closed their business. 9. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 8:11 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Brenda Torres, Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood AVON SPECIAL MEETING MINUTES TUESDAY NOVEMBER 24, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual format, using Zoom.us. Mayor Pro Tem Phillips called the meeting to order at 5:06 p.m. A roll call was taken, and Council members present by video/audio were Jennie Fancher, Chico Thuon, Scott Prince and Jake Wolf. Council members Sarah Smith Hymes and Tamra Underwood were absent as they had a conflict of interest with the topic of this meeting. Also present were Town Manager Eric Heil, Town Attorney Paul Wisor, HR Director Lance Richards and Executive Assistant to the Town Manager Ineke de Jong. 2. APPROVAL OF AGENDA Video Start Time: 00:00:50 No changes were made to the agenda. Councilor Fancher moved to approve the agenda as presented. Councilor Prince seconded the motion and the motion passed with a vote of 4 to 1. Councilor Wolf voted no. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:09 Councilor Wolf asked if signing the recall petition shows bias and if he should leave tonight’s meeting? Town Attorney Paul Wisor explained that Council already discussed, voted and acted upon councilor Wolf’s conflict of interest during the November 10 meeting. Paul explained that Amy Phillips is no longer subject to the recall and therefore no longer has a conflict of interest. Councilor Wolf left the meeting at 5:10 p.m. 4. PUBLIC COMMENT Video Start Time: 00:04:03 Mayor Pro Tem Phillips explained to the public how to participate via video/audio, via telephone, or via email for public comments. Mr. Tom Ruemmler made a public comment and asked if the public gets to comment on the conflict of interest. He said that Amy Philips and Jennie Fancher both have a bias and conflict of interest and both should step down from tonight’s discussion. He expressed the laws are clear and the town’s calculations are wrong and that everyone that backs the requirement for 496 signatures is guilty of a misdemeanor. Mr. Michael Cacioppo made a public comment and said he wanted to back up what Mr. Ruemmler just said including his comments about the conflict of interest for Amy Phillips and Jennie Fancher. He asked why Amy Phillips is allowed to attend the executive session this evening as she was named in the recall effort and the fact that she was able to maneuver away from that and put her name on the November ballot does not remove/change that conflict. She threatened to have petitioners arrested and what more does Paul need to convince the public that Amy has a conflict of interest? He thinks and hopes this will be litigated. He said that in addition Jennie Fancher cursed out a petitioner and he wanted her to go on record denying an accusation that she suppressed petitioners at City Market. Amy Phillips read a brief statement saying the recall against her is not being discussed tonight and the discussion involves the recall of two other members of Council. She corrected some inaccurate statements AVON SPECIAL MEETING MINUTES TUESDAY NOVEMBER 24, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 and expressed that she has no skin in the game. She expressed that she does have a very deep interest in making sure that the residents of Avon are adequately represented and that 928 residents voted for her just three weeks ago. 5. EXECUTIVE SESSION 5.1. FOR THE PURPOSED OF RECEIVING LEGAL ADVICE CONCERNING THE RECALL OF CERTAIN TOWN COUNCILMEMBERS PURSUANT TO CRS Section 24-6-402(4)(B). Video Start Time: 00:14:54 Mayor Pro Tem stated we are going into an Executive Session for the purpose of receiving legal advice concerning the recall of certain Town Councilmembers pursuant to CRS Section 24-6-402(4)(B) and asked for a motion. Councilor Prince moved that motion, Councilor Fancher seconded that motion and it passed with a vote of 4 to 0. The time was 5:24 p.m. Executive Session started at 5:24 p.m. Executive Session ended at 6:21 p.m. 8. ADJOURN There being no further business before Council, Mayor Pro Tem Phillips moved to adjourn the special meeting. The time was 6 :21 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Ineke de Jong, Executive Assistant to the Town Manager APPROVED: Amy Phillips ___________________________________ Chico Thuon Jennie Fancher Scott Prince AVON SPECIAL MEETING MINUTES WEDNESDAY NOVEMBER 25, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to order at 5:00 p.m. A roll call was taken, and Council members present by video/audio were Jennie Fancher, Scott Prince, Tamra Underwood, and Amy Phillips. Councilor Jake Wolf joined the meeting at 5:01 p.m. and Councilor Chico Thuon was absent during roll call. Also present were Town Manager Eric Heil, Town Attorney Paul Wisor, Executive Assistant to the Town Manager Ineke de Jong, and Deputy Town Clerk Kendall Moore. 2. APPROVAL OF AGENDA Video Start Time: 00:01:18 No changes were made to the agenda. Councilor Chico Thuon joined the meeting at 05:01 p.m. Councilor Underwood moved to approve the agenda as presented. Councilor Fancher seconded the motion and the motion passed with a vote of 6 to 1. Councilor Wolf voted no. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:03:00 No Disclosure of any conflicts of interest. 4. PUBLIC COMMENT Video Start Time: 00:03:03 Mayor Smith Hymes opened it up for public comments. Ineke de Jong explained to the public how to participate via video/audio, via telephone, or via email for public comments. No public comments were made. 5. BUSINESS ITEMS 5.1. CONSIDERATION OF LETTER SUPPORTING THE FIVE STAR VARIANCE PROTECTION PROGRAM TO ALLOW ADDITIONAL OCCUPANCY FOR EAGLE COUNTY BUSINESSES (TOWN MANAGER ERIC HEIL) Video Start Time: 00:03:48 Town Manager Eric Heil presented a quick overview of a proposed letter to support the Five Star Variance Protection Program to the county and Governor’s Office. The discussed Five Star Variance Protection Program was adopted by Mesa County. The letter provides a list of criteria for businesses, primarily restaurants and allows for local certification and local monitoring and verification of meeting additional criteria for the purpose of allowing businesses to operate at 50% capacity. Eric mentioned that the governor is interested in approving the program on a state-wide basis. Eric explained that currently Eagle County is in level orange but right on the edge of going to level red. Level orange is already very restrictive and level red requires restaurants to move to “take-out” only. Mike Brumbaugh, the owner of Venture Sports, expressed his support to Mayor Smith Hymes and wrote her, “whatever I can do to convince the council that this would be meaningful and helpful, please express my support of this motion.” AVON SPECIAL MEETING MINUTES WEDNESDAY NOVEMBER 25, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 Councilor Scott Prince asked Eric Heil to recap what the program is. Eric explained that it puts in place more protections requiring spacing, wearing masks, doing temperature checks of employees when they show up to work and documenting this accordingly. Mayor Sarah Smith Hymes added that the program isn’t much different from the restrictions already in place in Eagle County, but it adds a certification program and an enforcement program. Personnel from the Public Health Department will work on enforcing compliance with the Five Star Variance Program. Eric stated that the program is funded by the county and there is also assistance available through the Cares Act. Town Attorney Paul Wisor stated that he represents the Town of Fruita who has adopted this program and it’s purpose is to instill customer confidence in those businesses. Councilor Tamra Underwood expressed the importance of conveying the program for the purpose of instilling confidence instead of adding additional rigor to the already hard environments for our restaurants and local businesses. Mayor Pro Tem Amy Phillips commented on a program called “Save our Season” which is driven by the business community explaining that as businesses shut down the front of the house service staff is forced to stay home in small living spaces with multiple roommates and it is nearly impossible for them to socially distance. Being able to work where these protocols are in place provides for a safer environment for everyone. Councilor Thuon wanted to make a point that the purpose of the meeting is to approve or disapprove the letter as is, not to make any changes. Verbally he wants the message to be to keep the restaurants safe and allow people to continue to go in there with confidence that they are going to be safe. Keeping the service industry work force employed is very important or they will not be able to afford to live up here and will disappear. He is in support of the letter. Councilor Wolf emphasized the importance of keeping people employed which is best for mental health. Councilors Prince, Underwood and Fancher all agreed. Russell Andrade provided public comment as a local businessperson in complete support of this program as it adds a level of accountability. Mayor Pro Tem Amy Phillips moved to approve the Town of Avon endorsing and co-signing the letter to the Eagle County Commissioners requesting a variance for additional business occupancy in a manner similar to the Five Star Various Protection Program in Mesa County. Councilor Scott Prince seconded the motion and the motion passed with a vote of 6 to 0..Councilor Thuon dropped off the meeting at 05:20 p.m. and did not have a chance to vote but was in support of the motion. Mayor Pro Tem mentioned a program that she heard about from the Vilar Performing Arts Center receiving funds from the government geared towards people who have been without work. AVON SPECIAL MEETING MINUTES WEDNESDAY NOVEMBER 25, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 6. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the special meeting. The time was 5 :23 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Kendall Moore, Deputy Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood (970) 748-4001 btorres@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Brenda Torres, Town Clerk RE: New Council Members Swearing In and Election of Mayor and Mayor Pro-Tem DATE: December 1, 2020 OVERVIEW: The Town participated in the November 3, 2020 coordinated general election with Eagle County for election of new Council members. The Eagle County Clerk and Recorder’s Office provided the official certification for the general election results on November 24, 2020. The final vote count was 944 for Lindsay Hardy, 929 for Amy Cramer Phillips, and 836 for Russell “RJ” Andrade. SWEARING IN: New Council members are sworn in by taking the Oath of Office. Tonight, we will witness Lindsay Hardy and Russell Andrade taking the Oath of Office as Avon’s newest Town Council members. Judge Buck Allen will preside over the swearing-in. The Oath of Office will be administered by Deputy Town Clerk Kendall Moore. A copy of the Oath of Office can be found in attachment A. PROCESS TO ELECT MAYOR AND MAYOR PRO-TEM: 1. A Chairperson is selected by the Council. The Chairperson may be a member of Council or any other person. 2. The Chairperson does roll call. 3. Nominations are taken by the Chairperson for the position of Mayor, including the opportunity for self- nomination. 4. Each candidate then has time to speak about his/her interest in being Mayor. 5. After remarks are concluded, time is allowed for a question and answer session for each of the nominees by the entire Council, including the nominees asking questions of each other. 6. Council members then vote by sending an email to the Town Attorney and the Deputy Town Clerk, which indicate the name of the person voting and his/her vote. The Town Attorney and the Deputy Town Clerk will confirm votes, and then read each Council members’ vote into the record. 7. If there is tie, the vote is repeated. 8. The same process is followed for the selection of the Mayor Pro-Tem position. DUTIES OF THE MAYOR AND MAYOR PRO-TEM: The Avon Home Rule Charter sets forth the election of the Mayor and Mayor Pro-Tem and duties as follows: Section 4.3 Election of Mayor and Mayor Pro-Tem – The Mayor and Mayor Pro-Tem shall be elected from amongst the duly elected Council members by the concurring vote of four (4) Council members at its first organizational meeting held after final certification of the election results after each regular municipal election or as soon as practical after a vacancy of the position of Mayor or Mayor Pro-Tem occurs. Any vacancy of Page 2 of 2 the position of Mayor or Mayor Pro-Tem shall be filled in accordance with the procedures in this Section. (Ord. 11-13 §3) Section 4.4 Mayor and Mayor Pro-Tem - Powers and Duties – The Mayor shall preside at meetings of Council and shall exercise such powers and perform such other duties as are or may be conferred and imposed upon him by this Charter or the ordinances of the Town. The Mayor shall have the power to vote on all matters in accordance with procedures adopted by Council by motion or resolution. The Mayor shall be recognized as the head of the Town government for all ceremonial, dignitary and legal purposes and he shall execute and authenticate legal instruments requiring his signing as such official. In the absence or disability of the Mayor, the Mayor Pro-Tem shall preside at meetings of Council and shall have all powers and duties of the Mayor. (Ord. 11-13 §3) C-9 Section 4.5 Acting Mayor – In the absence or disability of the Mayor and Mayor Pro-Tem, the Council may appoint by motion a Council member to serve as the Acting Mayor at such meeting who shall preside at the meeting and shall have all powers and duties of the Mayor regarding final actions taken by Council at such meeting. Thank you, Brenda ATTACHMENTS: A. Oath of Office OATH OF OFFICE STATE OF COLORADO ) EAGLE COUNTY ) SS TOWN OF AVON ) I, _____________________ DO SOLEMNLY SWEAR THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND STATE OF COLORADO, AND THE CHARTER AND ORDINANCES OF THE TOWN OF AVON, AND FAITHFULLY PERFORM THE DUTIES OF TOWN COUNCIL MEMBER FOR THE TOWN OF AVON UPON WHICH I AM ABOUT TO ENTER. ___________________________ ________________ AVON TOWN COUNCIL MEMBER DATE SUBSCRIBED AND SWORN TO BEFORE ME THIS _____ DAY OF _______________ 2020. __________________________ NOTARY PUBLIC MY COMMISSION EXPIRES: ________ ATTACHMENT A 970-748-4413 mpielsticker@avon.org TO: Town of Avon Board of Appeals FROM: Matt Pielsticker, AICP, Planning Director RE: Appeal of Building Official’s Decision DATE: December 8, 2020 INTRODUCTION: This memorandum summarizes the content and procedures of an appeal (Attachment A) for the Avon Town Council, acting as the Board of Appeals. Avon Municipal Code Section 15.10.090 amends Section R112 of the International Residential Code to state that “any person may appeal a decision of the Building Official to the Town Council in accordance with Chapter 15.06 of the Avon Municipal Code.” Chapter 15.06 (included below) outlines the appeal procedure for the Board of Appeals. SUMMARY: On November 6, 2020, the Building Official was made aware of work being performed at Mr. Kevin Rowe’s (“Appellant”) residence. Upon inspection of the residence it was determined that new duct work had been installed to accommodate a new wood burning device, and a permit for such construction activity was necessary. A Stop Work Order was issued immediately thereafter, and to Staff’s knowledge no further work has taken place. After further discussions with Mr. Rowe and review of the Avon Municipal Code, the determination was made that a new permit for a new wood burning device would violate the Avon Municipal Code. DECISION BEING APPEALED: On November 6, 2020, the Building Official informed Mr. Rowe that a permit for a new wood burning fireplace at his residence at 371 Nottingham Road could not be issued due to conflict with Chapter 15.16.060 of the Avon Municipal Code. Chapter 15.16.060, Masonry Fireplaces, provides for Avon-specific amendments to the International Mechanical Code. Quoted from Chapter 15.16.060: “902.2 Regulations for fireplaces. One (1) New Technology Device shall be permitted in each dwelling unit constructed or the lobby of any hotel or lodge, provided that no new wood-burning or other fuel-burning fireplaces or other devices shall be permitted in dwelling units triplex and greater in size after the ordinance codified in this chapter becomes effective.” Appeal was made by way of a letter, dated November 16, 2020 and delivered to the Town Clerk via e-mail on November 17, 2020. According to the Municipal Code, decisions on appeals are to be made within thirty (30) days of a decision. In this case the Board of Appeals decision must be made at the December 6, 2020 meeting in order to comply with the allotted timeframe for action since there are no other scheduled meetings in December. BACKGROUND: Sherwood Meadows was constructed in 1985 and includes twenty (20) multi-family units. All of the units contain baseboard electric heat and fifteen (15) of the units contain freestanding wood burning fireplaces. Mr. Rowe’s unit was converted from a log burning fireplace to a pellet stove fireplace in 2010. In 2013 the Avon Town Council approved an Ordinance amending the Building Code to no longer permit any new wood burning devices unless it is an EPA certified device in a single-family home, duplex, or lodge project. The code was modified to address air quality on the valley floor. REVIEW CONSIDERATIONS: Chapter 15.06.020, Limitations on Authority, Avon Municipal Code, sets forth the required considerations and findings for the appeal. Specifically, the Board of Appeals must find at least one of the following reasons exist to grant the appeal: Page 2 of 3 (1) A claim that the true intent of this Code or the rules legally adopted thereunder have been incorrectly interpreted; (2) The provisions of this Code do not fully apply; or, (3) An equally good or better form of construction is proposed. Chapter 15.06 is reprinted in its entirety as follows: “CHAPTER 15.06 - Board of Appeals 15.06.010 - Appeals to Town Council. A person shall have a right to appeal a decision of the Building Official to the Town Council acting in the capacity of the Board of Appeals. An application for appeal shall be filed with the Town Clerk within twenty (20) days after the date of the decision of the Building Official. An application for appeal shall be based on a claim that the true intent of this Code or the rules legally adopted hereunder have been incorrectly interpreted. The application must state the specific order, decision or determination being appealed and include documentation to support the appeal. The Board shall render a decision within thirty (30) days of receipt of the appeal. The decision of the Board shall be by resolution, and copies shall be furnished to the appellant and to the Building Official. The Building Official shall take immediate action in accordance with the decision of the Board. 15.06.020 - Limitations on authority. An application for appeal shall be based on a claim that the true intent of this Code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this Code do not fully apply or an equally good or better form of construction is proposed. The Town Council acting in the capacity of the Board of Appeals shall have no authority to waive requirements of this Code. 15.06.030 - Limitation of liability. Any member of the Town Council, acting in good faith and without malice for the Town in the discharge of his or her duties, shall not thereby render himself or herself personally liable. The members are hereby relieved from all personal liability for any damage that may accrue to persons or property as a result of their duties. Any suit brought against a member or members of the Town Council because of any act or omission performed by them in the discharge of their duties shall be defended by the Town until final termination of the proceedings.” COUNCIL OPTIONS: - Approve appeal; or, - Deny appeal. POTENTIAL MOTIONS: - “I move to approve the appeal, thereby allowing the Building Official to issue a building permit for a new wood burning device, citing (1) the intent of the code is upheld with an EPA-certified device, and (2) the new EPA-certified device is better than the pre-existing wood burning devices.” Page 3 of 3 - “I move to deny the appeal, citing (1) the Building Official correctly interpreted Chapter 15.16.060 of the Avon Municipal Code, and (2) a new wood burning devices is not permitted in the unit because it is located in a four (4) unit multi-family structure.” RECCOMENDATION: I recommend that the Board of Appeals consider the intent of the subject Building Code Regulations, noting the required findings stated in Chapter 15.16.020, and take action on December 8, 2020. Staff will return with a resolution memorializing the final decision of the Appeals Board at the next Town Council meeting. Thank you, Matt Pielsticker ATTACHMENTS: A –Appeal Request, dated November 16, 2020 B - Wood Burning Stove Manual Town of Avon Date: 16 November 2020 100 Mikaela Way Avon, CO 81620 TO WHOM IT MAY CONCERN, Town Council acting as the Board of Appeals. I am writing to you today with the hope of an appeal to reinstate a wood stove permit that used to exist for our unit at Sherwood Meadows 3-D. Please find attached, the stove details and manual of the purchased model. This is a 2020 EPA compliant appliance and will be attached to 6” class A double walled stove pipe. Sherwood Meadows is a complex that features freestanding wood burning stoves in all of the units. Our unit was changed from a log burning stove to a pellet stove back in 2010. From my conversation with the former town building official I thought my unit was grandfathered in for a log burning stove. Since then, Town of Avon adjusted the code regarding what structures can qualify for a wood stove permit. The code states that triplex units do not qualify, but I am hopeful that my circumstances could empower some leeway for a “relief from that document”. 1. Date of decision of the Building official. 6 November 2020. 2. Provide the specific order or decision being appealed. Section 15.16.060 - Section 902—Masonry Fireplaces amendment to Avon Municipal Code. The code states that triplex units do not qualify for a New Technology Device, but since we already have a New Technology Device, we are hoping to appeal. 3. Statement of the applicable code provisions on which the decision was made. Home Rule Charter and Code of the Town of Avon, 15.16.060 - Section 902—Masonry Fireplaces 4. Statement and explanation as to why the code has been misinterpreted. 15.16.060 - Section 902—Masonry Fireplaces When reading the code section "902.1—Definitions” New technology device means a solid-fuel- burning device which is certified by the EPA and listed in the Colorado Department of Public Health and Environment's web page under Air pollution control division, residential burning information. A new technology device is one which has been EPA-certified and meets the definition of EPA certified woodstove. A new technology device shall also include a pellet stove.” The code was interpreted that both a pellet stove and an EPA certified woodstove fall under new technology device and updating pellet stove for an EPA certified seem to fall under the same definition and wasn’t seen as an issue. 902.2 Regulations for fireplaces states: “One (1) New Technology Device shall be permitted in each dwelling unit constructed or the lobby of any hotel or lodge, provided that no new wood- Attachment A burning or other fuel-burning fireplaces or other devices shall be permitted in dwelling units triplex and greater in size after the ordinance codified in this chapter becomes effective.” Since our unit already has one form of wood burning stove (that falls under New Technology Device), it appeared that nothing new would be added. Some points of my contention are: 1. Our complex consists of 20 different units. 19 of the units have and use wood burning stove. Our unit has pellet burning stove, that produces real flame and fire, but it’s the only unit without wood burning stove. 2. This unit is an end unit with the stove and flue located on the corner exterior wall (not a party wall). 3. Safety. This is a new EPA compliant stove and pipe which will be safer than others in our complex. 4. This unit has a permit for a pellet stove (which still burns a form of wood) and used to have a log burning permit. 5. The pellet stove in our unit is Inefficient, and is incapable of heating our home. Even with the pellet stove burning all time, we still have to have the electric base board on. This causes a financial burden during the winter months. In addition, pellet stove runs on electricity (in order for the auger to work) and any power outages would affect the ability to heat our home in the cold winter months. 6. Due to COVID. The possibility of trucker strikes, who deliver pellets. This comes from Fireplace and stove dealers I have talked to during my purchase. In contrast, I have the ability to acquire wood for free. It would mean a lot to us to have the ability to keep our home warm and I appreciate your time and consideration of this appeal. Please don’t hesitate to contact me if you require any additional information. Thank you, Kevin Rowe Attachment A CONTACT LOCAL BUILDING OR FIRE OFFICIALS ABOUT RESTRICTIONS AND INSTALLATION INSPECTION REQUIREMENTS IN LOCAL AREA. READ THIS ENTIRE MANUAL BEFORE INSTALLATION AND USE OF THIS WOOD STOVE. FAILURE TO FOLLOW THESE INSTRUCTIONS COULD RESULT IN PROPERTY DAMAGE, BODILY INJURY OR EVEN DEATH. READ AND KEEP THIS MANUAL FOR REFERENCE LEGEND III (DB03073 model) MOBILE HOME Safety tested according to ULC S627, UL 1482 and UL 737 standards by an accredited laboratory.ENGLISHUS Environmental Protection Agency phase II certified wood stove compliant with 2020 cord wood standard Installation and Operation Manual Printed in Canada 46143A 2020-05-21 Attachment B Page 3Installation and Operation Manual - Legend III ENGLISHAs one of North America’s largest and most respected wood stove and fireplace manufacturers, Stove Builder International takes pride in the quality and performance of all its products. The following pages provide general advice on wood heating, detailed instructions for safe and effective installation, and guidance on how to get the best performance from this stove. It is highly recommended that this wood burning hearth product be installed and serviced by professionals who are certified by a «Qualified Agency» such as NFI (National Fireplace Institute®) or CSIA (Chimney Safety Institute of America) in the United States and in Canada by WETT (Wood Energy Technology Transfer) or in Quebec by APC (Association des Professionnels du Chauffage). Contact local building or fire officials about restrictions and installation inspection requirements in your local area. A building permit might be required for the installation of this stove and the chimney that it is connected to. It is also highly recommended to inform your home insurance company. Please read this entire manual before installing and using this stove. A primary alternative heat source should be available in the home. This heating unit may serve as a supplementary heat source. The manufacturer cannot be responsible for additional heating costs associated with the use of an alternative heat source. THANK YOU FOR CHOOSING THIS WOOD STOVE. If this stove is not installed properly, combustible materials near it may overheat and catch fire. To reduce the risk of fire, follow the installation instructions in this manual. ONLINE WARRANTY REGISTRATION If the unit requires repairs during the warranty period, proof of purchase must be provided. The purchase invoice must be kept. The date indicated on it establishes the warranty period. If it cannot be provided, the warranty period will be determined by the date of manufacture of the product. It is also highly recommended to register the warranty online at https://www.drolet.ca/en/warranty/warranty-registration/ Registering the warranty will help to quickly find the information needed on the unit. Attachment B Page 4 Installation and Operation Manual - Legend IIIENGLISHTABLE OF CONTENTS PART A - OPERATION AND MAINTENANCE ..............................................................................7 1.Safety Information ...................................................................................................................7 2.General Information ................................................................................................................8 2.1 Performances .....................................................................................................................8 2.2 Specifications .....................................................................................................................9 2.3 Dimensions .......................................................................................................................10 2.4 Materials ...........................................................................................................................11 2.5 Zone Heating ....................................................................................................................11 2.6 Emissions and Efficiency ....................................................................................................12 3. Fuel ........................................................................................................................................12 3.1 Tree Species .....................................................................................................................12 3.2 Log Length .......................................................................................................................13 3.3 Log Size ...........................................................................................................................13 3.4 Compressed Wood Logs ....................................................................................................13 3.5 Drying Time .......................................................................................................................14 4.Operating the Stove ..............................................................................................................15 4.1 The Use of a Fire Screen ....................................................................................................15 4.2 Blower Operation ..............................................................................................................15 5.Burning Wood Efficiently .....................................................................................................16 5.1 First Use ...........................................................................................................................16 5.2 Lighting Fires ....................................................................................................................16 5.3 Combustion Cycles............................................................................................................17 5.4 Rekindling a Fire ................................................................................................................18 5.5 Removing Ashes ................................................................................................................18 5.6 Air Intake Control ...............................................................................................................19 5.7 Fire Types .........................................................................................................................19 6. Maintenance ..........................................................................................................................21 6.1 Cleaning and Painting ........................................................................................................21 6.2 Refractory Materials and Baffle ...........................................................................................21 6.3 Glass Door ........................................................................................................................21 6.4 Door .................................................................................................................................23 6.5 Exhaust System ................................................................................................................25 PART B - INSTALLATION ............................................................................................................27 7.Safety Information and Standards .......................................................................................27 7.1 Mobile Home .....................................................................................................................27 7.2 Regulations Covering Stove Installation ...............................................................................27 7.3 Location of the Certification Label ......................................................................................28 Attachment B Page 5Installation and Operation Manual - Legend III ENGLISHDealer: Installer: Phone Number: Serial Number: 8.Clearances to Combustible Material ....................................................................................28 8.1 Clearances ........................................................................................................................30 8.2 Floor Protection .................................................................................................................33 8.3 Reducing Clearances Safely ...............................................................................................33 9.The Venting System ..............................................................................................................37 9.1 General ............................................................................................................................37 9.2 Suitable Chimneys .............................................................................................................37 9.3 Minimum Chimney Height...................................................................................................39 9.4 Chimney Location ..............................................................................................................39 9.5 Supply of Combustion Air ..................................................................................................40 9.6 Installing the Chimney Connector .......................................................................................41 Appendix 1: Optional Fresh Air Intake Kit Installation .............................................................43 Appendix 2: Optional Fire Screen Installation ..........................................................................44 Appendix 3: Blower Installation ................................................................................................45 Appendix 4: Optional Thermodisc Installation .........................................................................46 Appendix 5: Air Tubes and Baffle Installation ..........................................................................47 Appendix 6: Exploded Diagram and Parts List ........................................................................49 DROLET Limited Lifetime Warranty ...........................................................................................54 Attachment B Page 6 Installation and Operation Manual - Legend IIIENGLISHCERTIFICATION PLATE Attachment B Page 7Installation and Operation Manual - Legend III ENGLISHPART A - OPERATION AND MAINTENANCE 1.Safety Information •This stove has been tested for use with an open door in conjunction with a fire screen, sold separately. The door may be opened, or fire screen removed only during lighting procedures or reloading. Always close the door or put back on the fire screen after ignition. Do not leave the stove unattended when the door is opened with or without the fire screen. •WARNING : OPERATE ONLY WITH THE DOOR FULLY CLOSED OR FULLY OPEN WITH THE FIRE SCREEN IN PLACE. IF THE DOOR IS LEFT PARTLY OPEN, GAS AND FLAME MAY BE DRAWN OUT OF THE OPENING, CREATING RISKS FROM BOTH FIRE AND SMOKE. •HOT WHILE IN OPERATION, KEEP CHILDREN, CLOTHING AND FURNITURE AWAY. CONTACT MAY CAUSE SKIN BURNS. GLOVES MAY BE NEEDED FOR THE STOVE OPERATION. •Using a stove with cracked or broken components, such as glass, firebricks or baffle may produce an unsafe condition and may damage the stove. •Open the air control fully before opening the loading door. •NEVER USE GASOLINE, LANTERN FUEL (NAPHTHA), FUEL OIL, MOTOR OIL, KEROSENE, CHARCOAL LIGHTER FLUID, OR SIMILAR LIQUIDS OR AEROSOLS TO START A FIRE IN THIS STOVE. KEEP ALL SUCH LIQUIDS OR AEROSOLS WELL AWAY FROM THE STOVE WHILE IT IS IN USE. •Do not store fuel within heater minimum installation clearances. •Burn only seasoned natural firewood. •This appliance should always be maintained and operated in accordance with these instructions. •Do not elevate the fire by using a grate. •Do not use makeshift materials or make any compromises when installing this appliance. •This wood heater needs periodic inspection and repairs for the proper operation. It is against federal regulations to operate this wood heater in a manner inconsistent with operating instructions in this manual. •A smoke detector, a carbon monoxide detector and a fire extinguisher should be installed in the house. The location of the fire extinguisher should be known by all family members. This product can expose you to chemicals including carbon monoxide, which is known to the State of California to cause cancer, birth defects or other reproductive harm. For more information go to www.P65warnings.ca.gov/ Attachment B Page 8 Installation and Operation Manual - Legend IIIENGLISH2.General Information 2.1 Performances Values are as measured per test method, except for the recommended heating area, firebox volume, maximum burn time and maximum heat output. Model LEGEND III (DB03073) Combustion Technology Non-catalytic Fuel Type Dry Cordwood Recommended heating area (sq. ft..)1 900 to 2,300 ft2 (83.6 to 213.7 m2) Firebox volume 3.3 ft3 (0.093 m3) EPA loading volume 2.67 pi3 (0.056 m3) Maximum burn time1 10 hours Maximum heat output (dry cordwood)2 90,000 BTU/h (26.4 kW) Overall heat output rate (min. to max.)2 3 15,841 BTU/h to 57,041 BTU/h (4.64 kW to 16.72 kW) Average overall efficiency3 Dry cordwood 71.1 % (HHV)4 76.6 % (LHV)5 Optimum efficiency6 78 % Average particulate emissions rate7 0.95 g/h (EPA / CSA B415.1-10)8 Average CO9 61.3 g/h 1 Recommended heating area and maximum burn time may vary subject to location in home, chimney draft,heat loss factors, climate, fuel type and other variables. The recommended heated area for a given appliance is defined by the manufacturer as its capacity to maintain a minimum acceptable temperature in the designated area in case of a power failure. 2 The maximum heat output (dry cordwood) is based on a loading density varying between 15 lb/ft3 and 20 lb/ft3. Other performances are based on a fuel load prescribed by the standard. The specified loading density varies between 7 lb/ft³ and 12 lb/ft3. The moisture content is between 19% and 25%. 3 As measured per CSA B415.1-10 stack loss method. 4 Higher Heating Value of the fuel. 5 Lower Heating Value of the fuel. 6 Optimum overall efficiency at a specific burn rate (LHV). 7 This appliance is officially tested and certified by an independent agency. 8 Tested and certified in compliance with CFR 40 part 60, subpart AAA, section 60.534(a)(1(ii) and draft ASTM WK47329-14 9 Carbon monoxide. Attachment B Page 9Installation and Operation Manual - Legend III ENGLISH2.2 Specifications Maximum log length10 20 in (508 mm) east-west Flue outlet diameter 6 in (150 mm) Recommended connector pipe diameter 6 in (150 mm) Type of chimney ULC S629, UL 103 HT (2100 °F) Baffle material Vermiculite Approved for alcove installation Yes Approved for mobile home installation11 Yes Type of door Simple, glass with cast iron frame Type of glass Ceramic glass Blower Up to 100 CFM Particulate emission standard12 EPA / CSA B415.1-10 USA standard (Safety)UL 1482, UL 737 Canada standard (Safety)ULC S627 10 North-south: ends of the logs visible, East-west: sides of the logs visible. 11 Mobile homes (Canada) or manufactured homes (USA): The US Department of Housing and Urban Development describes “manufactured homes” better known as “mobile homes” as follows; buildings built on fixed wheels and those transported on temporary wheels/axles and set on a permanent foundation. In Canada, a mobile home is a dwelling for which the manufacture and assembly of each component is completed or substantially completed prior to being moved to a site for installation on a foundation and connection to service facilities and which conforms to the CAN/CSA- Z240 MH standard. 12 Tested and certified in compliance with CFR 40 part 60, subpart AAA, section 60.534(a)(1(ii) and draft ASTM WK47329-14. Attachment B Page 10 Installation and Operation Manual - Legend IIIENGLISH2.3 Dimensions Top view Front view Side view Combustion chamber - side view Combustion chamber - front view Door opening Attachment B Page 11Installation and Operation Manual - Legend III ENGLISH2.4 Materials The body of this stove, which is most of its weight, is carbon steel. Should it ever become necessary many years in the future, almost the entire stove can be recycled into new products, thus eliminating the need to mine new materials. The paint coating on the stove is very thin. Its VOC content (Volatile Organic Compounds) is very low. VOCs can be responsible for smog, so all the paint used during the manufacturing process meets the latest air quality requirements regarding VOC reduction or elimination. The air tubes are stainless steel, which can also be recycled. The baffle is made of vermiculite compressed with a binder to form a rigid board. Vermiculite can withstand temperatures above 2,000°F. It is not considered hazardous waste. Disposal at a waste management center is recommended. The firebrick is made of pumice, a volcanic rock, and cement. Disposal at a waste management center is recommended. The door and glass gaskets are fibreglass which is spun from melted sand. Black gaskets are dipped into a solvent-free solution. Disposal at a waste management center is recommended. The door glass is a 5/32" (4 mm) thick ceramic material that contains no toxic chemicals. It is made of natural raw materials such as sand and quartz that are combined in such a way to form a high temperature glass. Ceramic glass cannot be recycled in the same way as normal glass, so it should not be disposed of with regular household products. Disposal at a waste management center is recommended. 2.5 Zone Heating This stove is a space heater, which means it is intended to heat the area it is installed in, as well as spaces that connect to that area, although to a lower temperature. This is called zone heating and it is an increasingly popular way to heat homes or spaces within homes. Zone heating can be used to supplement another heating system by heating a particular space within a home, such as a basement, a family room or an addition that lacks another heat source. Houses of moderate size and relatively new construction can be heated with a properly sized and located wood stove. Whole house zone heating works best when the stove is in the part of the house where the family spends most of its time. This is normally the main living area where the kitchen, dining and living rooms are located. Locating the stove in this area will give the maximum benefit of the heat it produces and will achieve the highest possible heating efficiency and comfort. The space where the most time is spent will be warmest, while bedrooms and basement (if there is one) will stay cooler. In this way, less wood is burnt than with other forms of heating. Although the stove may be able to heat the main living areas of the house to an adequate temperature, it is strongly recommended to also have a conventional oil, gas or electric heating system to provide backup heating. Attachment B Page 12 Installation and Operation Manual - Legend IIIENGLISHThe success of zone heating will depend on several factors, including the correct sizing and location of the stove, the size, layout and age of the home and the climate zone. Three-season vacation homes can usually be heated with smaller stoves than houses that are heated all winter. 2.6 Emissions and Efficiency The low smoke emissions produced by the special features inside this stove firebox mean that the household will release up to 90% less smoke into the outside environment than if an older conventional stove was used. But there is more to the emission control technologies than protecting the environment. The smoke released from wood when it is heated contains about half of the energy content of the fuel. By burning the wood completely, this stove releases all the heat energy from the wood instead of wasting it as smoke up the chimney. Also, the features inside the firebox allow control of the air supply meaning controlling the heat output, while maintaining clean and efficient flaming combustion, which boosts the efficient delivery of heat to the home. The emission control and advanced combustion features of this stove can only work properly if the fuel used is in the correct moisture content range of 15% to 20%. Refer to the following section for suggestions on preparing fuelwood and judging its moisture. 3. Fuel Good firewood has been cut to the correct length for the stove, split to a range of sizes and stacked outside to air dry until its moisture content is down to 15% to 20%. DO NOT BURN: • GARBAGE; • LAWN CLIPPINGS OR YARD WASTE; • MATERIALS CONTAINING RUBBER, INCLUDING TIRES; • MATERIALS CONTAINING PLASTIC; • WASTE PETROLEUM PRODUCTS, PAINTS OR PAINT THINNERS, OR ASPHALT PRODUCTS; • MATERIALS CONTAINING ASBESTOS; • CONSTRUCTION OR DEMOLITION DEBRIS; • RAILROAD TIES OR PRESSURE-TREATED WOOD; • MANURE OR ANIMAL REMAINS; • SALT WATER DRIFTWOOD OR OTHER PREVIOUSLY SALT WATER SATURATED MATERIALS; • UNSEASONED WOOD; OR • PAPER PRODUCTS, CARDBOARD, PLYWOOD, OR PARTICLE BOARD. THE PROHIBITION AGAINST BURNING THESE MATERIALS DOES NOT PROHIBIT THE USE OF FIRE STARTERS MADE FROM PAPER, CARDBOARD, SAW DUST, WAX AND SIMILAR SUBSTANCES FOR THE PURPOSE OF STARTING A FIRE IN AN AFFECTED WOOD HEATER. BURNING THESE MATERIALS MAY RESULT IN THE RELEASE OF TOXIC FUMES OR RENDER THE HEATER INEFFECTIVE AND CAUSE SMOKE. 3.1 Tree Species The tree species the firewood is produced from is less important than its moisture content. The main difference in firewood from various tree species is the density of the wood. Hardwoods are denser than softwoods. Homeowners with access to both hardwood and softwood use both types for different purposes. Attachment B Page 13Installation and Operation Manual - Legend III ENGLISHSofter woods make good fuel for mild weather in spring and fall because they light quickly and produce less heat. Softwoods are not as dense as hardwoods so a given volume of wood contains less energy. Using softwoods avoids overheating the house, which can be a common problem with wood heating in moderate weather. Harder woods are best for colder winter weather when more heat and longer burn cycles are desirable. Note that hardwood trees like oak, maple, ash and beech are slower growing are longer lived than softer woods like poplar and birch. That makes hardwood trees more valuable. The advice that only hardwoods are good to burn is outdated. Old, leaky cast iron stoves wouldn’t hold a fire overnight unless they were fed large pieces of hardwood. 3.2 Log Length Logs should be cut at least 1" (25 mm) shorter than the firebox so they fit in easily. Pieces that are even slightly too long makes loading the stove very difficult. The most common standard length of firewood is 16" (400 mm). 3.3 Log Size Firewood dries more quickly when it is split. Large unsplit rounds can take years to dry enough to burn. Even when dried, unsplit logs are difficult to ignite because they don’t have the sharp edges where the flames catch first. Wood should be split to a range of sizes, from about 3" to 6" (75 mm to 150 mm) in cross section. Having a range of sizes makes starting and rekindling fire much easier. 3.4 Compressed Wood Logs Compressed wood logs made of 100% compressed sawdust can be burned with caution in the number of these logs burned at once. Do not burn compressed logs made of wax impregnated sawdust or logs with any chemical additives. Follow the manufacturer’s instructions and warnings. Attachment B Page 14 Installation and Operation Manual - Legend IIIENGLISH3.5 Drying Time Firewood that is not dry enough to burn is the cause of most complaints about wood burning appliances. Continually burning green or unseasoned wood produces more creosote and involves lack of heat and dirty glass door. Firewood with a moisture content between 15% and 20% will allow the stove to produce its highest possible efficiency. Here are some facts to consider in estimating drying time: −Firewood bought from a dealer is rarely dry enough to burn, so it is advisable to buy the wood in spring and dry it yourself; −Drying happens faster in dry weather than in a damp climate; −Drying happens faster in warm summer weather than in winter weather; −Split pieces dry more quickly than unsplit rounds; −Softwoods like pine, spruce, poplar, and aspen take less time to dry than hardwoods. They can be dry enough to burn after being stacked to air dry only for the summer months; −Hardwoods like oak, maple and ash can take one, or even two years to dry fully, especially if the pieces are big; −Firewood dries more quickly when stacked outside in a location exposed to sun and wind; it takes much longer to dry when stacked in a wood shed. Use these guidelines to find out if the firewood is dry enough to burn: −Cracks forms at the end of logs as they dry; −The wood turns from white or cream colored to grey or yellow; −Two pieces of wood struck together sounds hollow; −Dry wood is much lighter in weight than wet wood, −The face of a fresh cut feels warm and dry; −The moisture content read by a moisture meter is between 15% to 20%. Attachment B Page 15Installation and Operation Manual - Legend III ENGLISH4. Operating the Stove The installation of the following items is optional and should be completed before using the stove : • Install the blower (see «Appendix 3: Blower Installation») • Install the thermodisc (see «Appendix 4: Optional Thermodisc Installation») • Install the fresh air intake (see «Appendix 1: Optional Fresh Air Intake Kit Installation») 4.1 The Use of a Fire Screen This stove has been tested for use with an open door in conjunction with a fire screen, sold separately. The fire screen must be properly secured on the stove to avoid any risk of sparks damaging the flooring. When the fire screen is in use, do not leave the stove unattended to respond promptly in the event of smoke spillage into the room. Potential causes of smoke spillage are described in Section «9. The Venting System» of this manual. See «Appendix 2: Optional Fire Screen Installation» for installation instructions. OPERATING THE STOVE WITH A FIRE SCREEN INCREASES POSSIBILITIES OF GENERATING CARBON MONOXIDE. CARBON MONOXIDE IS AN ODOURLESS GAS THAT IS HIGHLY TOXIC WHICH CAN CAUSE DEATH AT HIGH CONCENTRATION IN AIR. INSTALLATION OF A CARBON MONOXIDE DETECTOR IS HIGHLY RECOMMENDED. 4.2 Blower Operation It is possible to install a blower on this stove. The blower is optional and is sold separately. See «Appendix 6: Exploded Diagram and Parts List» for genuine part number. The blower is installed on the back of the stove to increase the airflow through the heat exchanger and improve hot air circulation in the room. When used regularly, the blower can provide a small increase in efficiency, up to 2%. However, the use of a blower should not be used as a way to gain more output from a stove that is undersized for the space it is intended to heat. Airflow with a blower This wood heater has a manufacturer-set minimum low burn rate that must not be altered. It is against federal regulations to alter this setting or otherwise operate this wood heater in a manner inconsistent with operating instructions in this manual. Ensure the blower power cord is not in contact with any surface of the stove to prevent electrical shock or fire damage. Do not run the power cord underneath the stove. Attachment B Page 16 Installation and Operation Manual - Legend IIIENGLISHThe blower has a variable speed control that can be adjusted in three different positions; either from high (HI) to low (LO) or closed (OFF). Allow the stove to reach operating temperature (approximately one hour) before turning on the blower, since increased airflow from the blower will remove heat and affect the start up combustion efficiency. It is possible to add a heat sensor, sold separately, to the blower. When the blower is on (position between HI and LO), the heat sensor will make the blower start automatically when the stove is hot enough and will stop it when the stove has cooled down. Therefore, the blower speed control can be left at the desired setting. OFF HI LO Variable speed control 5. Burning Wood Efficiently 5.1 First Use Two things happen when burning the first few fires; the paint cures and the internal components are conditioned. As the paint cures, some of the chemicals vaporize. The vapors are not poisonous, but they smell bad. Fresh paint fumes can also trigger false alarms in smoke detectors. When lighting the heater for the first few times, it may be wise to open doors and windows to ventilate the house. Burn two or three small fires to begin the curing and conditioning process. Then build bigger and hotter fires until there is no longer paint smell from the stove. As hotter and hotter fires are burned, more of the painted surfaces reach the curing temperature of the paint. The smell of curing paint does not disappear until one or two very hot fires have been burned. 5.2 Lighting Fires Each person heating with wood develops its own favorite way to light fires. Regardless of the method chosen, the goal should be to have a hot fire burning, quickly. A fire that ignites fast produces less smoke and deposits less creosote in the chimney. Here are three popular and effective ways to ignite wood fires. 5.2.1 Conventional Method The conventional method to build a wood fire is to crumple 5 to 10 sheets of newspaper and place them into the firebox and hold them in place with ten pieces of kindling wood. The kindling should be placed on and behind the newspaper. Never use gasoline, gasoline-type lantern fuel (naphtha), fuel oil, motor oil, kerosene, charcoal lighter fluid, or similar liquids or aerosols to start or ‘freshen up’ a fire in this wood stove. Keep all such liquids well away from the stove while it is in use. Attachment B Page 17Installation and Operation Manual - Legend III ENGLISHThen add two or three small pieces of firewood. Open the air intake control completely and ignite the newspaper. Leave the door slightly ajar. Once the fire has ignited, the door can be closed with the air control still fully open. When the kindling is almost completely burned, standard firewood pieces can be added. Do not leave the heater unattended when the door is slightly open. Always close and latch the door after the fire ignites. 5.2.2 The Top Down Method This method is the opposite of the conventional method and only works properly if well-seasoned wood is used. Place three or four small, split, dry logs in the firebox. Arrange the kindling wood on the logs in two layers at right angles and place a dozen finely split kindling on the second row. It is possible to use ragged paper but it may not hold in place since it tends to roll while it is burning. The best is to wrap a sheet on itself, grab the ends of the roll and make a knot. Use four or five sheets of paper tied together and put them on top and around the kindling. Open the air intake control completely, ignite the paper and close the door. The top down fire method has two advantages over the traditional method: first, the fire does not collapse on itself, and it is not necessary to add wood gradually since the combustion chamber is full before the fire is lit. 5.2.3 Two Parallel Logs Method Two spit logs are placed in the firebox with a few sheets of twisted newspapers in between the logs. Fine kindling is added across the two logs and some larger kindling across those, log cabin style. Newspaper is lit. 5.2.4 Using Fire Starters Commercial fire starters can be used instead of a newspaper. Some of these starters are made of sawdust and wax and others are made of specialized flammable solid chemicals. Always follow the package directions when using. Gel starters can also be used, but only to light a fire, in a cold combustion chamber without hot embers inside. 5.3 Combustion Cycles Wood heating with a space heater is very different than other forms of heating. There will be temperature variations in different parts of the house and there will be temperature variations throughout day and night. This is normal, and for experienced wood burners these are advantages of zone heating wood burning. Wood heaters don’t have a steady heat output. It is normal for the temperature to rise after a new load of wood is ignited and for its temperature to gradually decrease throughout the burning cycle. This increasing and decreasing temperature can be matched with the household routines. For example, the temperature in the area can be cooler when the household is active, and it can be warmer when it is inactive. Wood burns best in cycles. A cycle starts when a new load of wood is ignited by hot coals and ends when that load has been consumed down to a bed of charcoal about the same size as it was when the wood was loaded. Attachment B Page 18 Installation and Operation Manual - Legend IIIENGLISHTrying to produce a steady heat output by placing a single log on the fire at regular intervals is not recommended. Always place at least three, and preferably more pieces on the fire at a time so that the heat radiated from one piece helps to ignite the pieces next to it. Each load of wood should provide several hours of heating. The size of each load may vary depending on the amount of heat required. Burning in cycles means the loading door does not need to be opened while the wood is flaming. This is an advantage since it is preventing smoke leaking from the heater when the door is opened as a full fire is burning. This is especially true if the chimney is on the outside wall of the house. 5.4 Rekindling a Fire When the temperature of the room is lower and all that remains is embers, it is time to reload. Remove excess ash from the front of the firebox and bring the ashes forward. Place a new load of wood on, and at the back of the embers. Open the air control completely and close the door. Raking the coals is useful for two reasons. First, it brings them near where most of the combustion air enters the firebox. This will ignite the new load quickly. Secondly, the charcoal will not be smothered by the new load of wood. When the embers are simply spread inside the combustion chamber, the new load smoulder for a long time before igniting. Close the air control only when the firebox is full of bright turbulent flames, the wood is charred, and its edges are glowing. The heater should not be left unattended during ignition and the fire should not burn at full intensity for more than a few minutes. When lighting a new load, the appliance produces a heat surge. This heat surge is pleasant when the room temperature is cool but can be unpleasant when the room is already warm. Therefore, it is best to let each load of wood burn completely so that the room cools down before putting a load of wood back on. 5.5 Removing Ashes Ash should be removed from the firebox every two to three days of full time heating. Ash should not accumulate excessively in the firebox since it will affect the proper operation of the appliance. The best time to remove ash is in the morning, after an overnight fire when the heater is relatively cold, but there is still a little chimney draft to draw the ash dust into the heater and prevent going out into the room. If the door must be opened while the fire is flaming, fully open air control for a few minutes then open the door slowly. Attachment B Page 19Installation and Operation Manual - Legend III ENGLISHAshes almost always contain live embers that can stay hot for days and which release carbon monoxide gas. Ashes should be placed in a tightly covered metal container. The container must be placed on a non-combustible floor or on the ground well away from all combustible materials. If the ashes are disposed of by burial in soil or otherwise locally dispersed, they should be kept in a closed metal container until they are completely cooled. No other waste should be placed in this container. 5.6 Air Intake Control Once the firewood, firebox and chimney are hot, air intake can be reduced to achieve a steady burn. As the air intake is reduced, the burn rate decreases. This has the effect of distributing the thermal energy of the fuel over a longer period of time. In addition, the flow rate of exhaust through the appliance and flue pipe slows down, which increases the duration of the energy transfer of the exhaust gases. As the air intake is reduced, the flame slows down. If the flames diminish to the point of disappearing, the air intake has been reduced too early in the combustion cycle or the wood used is too wet. If the wood is dry and the air control is used properly, the flames should decrease, but remain bright and stable. On the other hand, too much air can make the fire uncontrollable, creating very high temperatures in the unit as well as in the chimney and seriously damaging them. A reddish glow on the unit and on the chimney components indicates overheating. Excessive temperatures can cause a chimney fire. 5.7 Fire Types Using the air intake control is not the only way to match the appliance heat output to the desired temperature in the house. A house will need far less heating in October than in January to maintain a comfortable temperature. Filling the firebox full in fall weather will overheat the space. Otherwise, the combustion rate will have to be reduced to a minimum and the fire will be smoky and inefficient. Here are some suggestions for building fires suitable for different heating needs. 5.7.1 Flash Fire To build a small fire that will produce a low heat output, use small pieces of firewood and load them crisscross in the firebox. The pieces should only be 3" (76 mm) to 4" (102 mm) in diameter. After raking the coals, lay two pieces parallel to each other diagonally in the firebox and lay two more across them in the other direction. Open the air control fully and only reduce the air after the wood is fully flaming. This kind of fire is good for mild weather and should provide enough heat for up to four hours. Small fires like this are a good time to use softer wood species and avoid overheating the house. NEVER STORE ASHES INDOORS OR IN A NON-METALLIC CONTAINER OR ON A WOODEN DECK.CENDRES ASHES Attachment B Page 20 Installation and Operation Manual - Legend IIIENGLISH5.7.2 Long Lasting Fire For a fire that will last up to eight hours but will not produce intense heat, use soft wood and place the logs compactly in the firebox. Before reducing the air intake, the load will have to burn at full heat for long enough for charring the surface of the logs. The flame must be bright before letting the fire burn by itself. 5.7.3 High Output Fires When heating needs are high during cold weather, the fire should burn steadily and brightly. This is the time to use larger pieces of hardwood. Place the biggest pieces at the back of the firebox and place the rest of the pieces compactly. A densely built fire like this will produce the longest combustion this stove is capable of. Special attention must be paid when building fires like this since if the air intake is reduced too quickly, the fire could smoulder. The wood must be flaming brightly before leaving the fire to burn. 5.7.4 Burn Cycle Time The burn cycle time is the period between loading wood on a coal bed and the burning of that wood back to a coal bed of the same size. The flaming phase of the fire lasts for roughly the first half of the burn cycle and the second half is the coal bed phase during which there is little or no flame. The burning time expected from this stove, including both phases, will vary depending on a number of things, such as: −firebox size, −the amount of wood loaded, −the species of the wood, −the wood moisture content, −the size of the space to be heated, −the climate zone where the house is, and −the time of the year. The table below gives an approximate maximum burn cycle time, based on firebox volume. Table 1 : Approximate Maximum Burn Cycle Time FIREBOX VOLUME MAXIMUM BURN CYCLE TIME <1.5 cubic feet 3 to 5 hours 1.5 c.f. to 2.0 c.f 5 to 6 hours 2.0 c.f. to 2.5 c.f.6 to 8 hours 2.5 c.f. to 3.0 c.f.8 to 9 hours >3.0 c.f.9 to 10 hours A longer burning time is not necessarily an indication of efficient operation. It is preferable to build a smaller fire that will provide three or four hours of heating than to fully load the firebox for a much longer burn. Shorter burn cycles make it easier to match the heat output of the stove to heat demand for the space. 5.7.5 Logs Orientation In a relatively square firebox, the wood can be loaded north-south (ends of the logs visible) or east-west (sides of the logs visible). Attachment B Page 21Installation and Operation Manual - Legend III ENGLISHNorth-south loads allow more wood to be loaded at the same time. On the other hand, they break into smaller pieces faster. North-south loading is good for high output, long lasting fires for cold weather. East-west loads allow a limited amount of wood since too many logs could cause them to fall on the glass. East-west loads, placed in a compact way, take a long time before breaking down. They are excellent for low-intensity, long-lasting fires in relatively mild weather. 5.7.6 Carbon Monoxide When unburned logs remain in the firebox and the flame disappears, go outside and look at the chimney exit. If there is visible smoke, it means that there is still combustible to burn but that the fire lacks air to burn properly. In this situation, the CO rate will increase so it is important to react. Open the door slightly and move the log with a poker. Turn it over and create a passage for the air below, making a trench with the coal bed. Add small pieces of wood to restart the combustion. 6. Maintenance This heater will give many years of reliable service if used and maintained properly. Internal components of the firebox such as firebricks or refractory panels, baffle and air tubes will wear over time. Defective parts should always be replaced with original parts. To avoid premature deterioration, follow the lighting and reloading procedures in section «5. Burning Wood Efficiently» and also avoid letting the heater run with the air intake fully open for entire burn cycles. 6.1 Cleaning and Painting Painted and plated surfaces can be wiped down with a soft, damp cloth. If the paint is scratched or damaged, it is possible to repaint the heater with a heat-resistant paint. Do not clean or paint the appliance when it is hot. Before painting, the surface should be sanded lightly with sandpaper and then wiped off to remove dust. Apply two thin layers of paint. 6.2 Refractory Materials and Baffle Inspect the firebricks or the refractory panels and the baffle for damage periodically and replace anything that is broken. Operation of the heater with a cracked or missing baffle may cause unsafe temperatures and hazardous conditions and will void the warranty. 6.3 Glass Door 6.3.1 Cleaning Under normal conditions, the door glass should stay relatively clear. If the firewood is dry enough and the operating instructions in this manual are followed, a whitish, dusty deposit will form on the inner surface of the glass after a week or so of use. This is normal and can be easily removed when the heater is cold by wiping with a damp cloth or paper towel and then drying. Attachment B Page 22 Installation and Operation Manual - Legend IIIENGLISHWhen the stove runs at a low combustion rate, light brown stains may form, especially in the lower corners of the glass. This indicates that the fire has been smoky and some of the smoke has condensed on the glass. It also indicates incomplete combustion of the wood, which also means more smoke emissions and faster formation of creosote in the chimney. The deposits that form on the glass are the best indication of the fuel quality and success in properly using the stove. These stains can be cleaned with a special wood stove glass cleaner. Do not use abrasive products to clean the glass. The goal should be having a clear glass with no brown stains. If brown stains appear regularly on the glass, something about the fuel or the operating procedure needs to be changed. When brown streaks are coming from the edge of the glass, it is time to replace the gasket around the glass. The glass gasket should be self-adhesive. Always replace the gasket with a genuine one. 6.3.2 Replacement The glass used is a ceramic glass, 5/32" (4 mm) thick, 15 ¾" x 9 ¾" (400 mm x 248 mm), tested to reach temperatures up to 1400ºF. If the glass breaks, it must be replaced with one having the same specification. To remove or replace the glass (D): 1. Remove the door (E) from its hinges and lay it on a soft, flat surface. 2. Remove the eight screws (A), the eight glass retainers (B), and the metal frames (C). 3. Remove the glass (D). If it is damaged install a new one in place. The replacement glass must have a gasket all around. 4. Reinstall the glass, being careful to centre the glass in the door and not to over-tightening the retaining screw. The two main causes of broken door glass are uneven placement in the door and over- tightening the retaining screws. Do not clean the glass when the stove is hot. Do not abuse the glass door by striking or slamming shut. Do not use the stove if the glass is broken. Attachment B Page 23Installation and Operation Manual - Legend III ENGLISH6.3.3 Gasket The glass gasket is flat, adhesive-backed, woven fibreglass. The gasket must be centred on the edge of the glass. 1. Follow the steps of the previous section to remove the glass. 2. Remove the old gasket and clean the glass thoroughly. 3. Peel back a section of the paper covering the adhesive and place the gasket on a table with the adhesive side up. 4. Stick the end of the gasket to the middle of one edge, then press the edge of the glass down onto the gasket, taking care that it is perfectly centred on the gasket. 5. Peel off more of the backing and rotate the glass. The gasket must not be stretched during installation. 6. Cut the gasket to the required length. 7. Pinch the gasket onto the glass in a U shape, all around the glass. 6.4 Door In order for the stove to burn at its best efficiency, the door must provide a perfect seal with the firebox. The tightness of the door seal can be verified by closing and latching the door on a strip of paper. The test must be performed all around the door. If the paper slips out easily anywhere, either adjust the door or replace the gasket. 6.4.1 Adjustment The gasket seal may be improved with a simple latch mechanism adjustment: 1. Remove the split pin by pulling and turning it using pliers. 2. Turn the handle one counterclockwise turn to increase pressure. 3. Reinstall the split pin with a small hammer. Removing the retaining pin Reinstalling the retaining pin Attachment B Page 24 Installation and Operation Manual - Legend IIIENGLISH6.4.2 Gasket It is important to replace the gasket with another having the same diameter and density to maintain a good seal. 1. Remove the door and place it face-down on something soft like a cushion of rags or a piece of carpet. 2. Remove the old gasket from the door. Use a screwdriver to scrape the old gasket adhesive from the door gasket groove. 3. Apply a bead of approximately 3/16" (5 mm) of high temperature silicone in the door gasket groove. Starting from the middle, hinges side, press the gasket into the groove. The gasket must not be stretched during installation. 4. Leave about ½" (13 mm) long of the gasket when cutting and press the end into the groove. Tuck any loose fibers under the gasket and into the silicone. 5. Close the door. Do not use the stove for 24 hours. 6.4.3 Door Alignment To align, open the door and loosen the pressures screws located on the lower and upper hinges of the door using a 3/32” Allen key to free the adjustable hinge rods. DOOR ALIGNMENT To align, open the door and loosen the pressures screws located on the lower and upper hinges of the door using a 3/32” Allen key to free the adjustable hinge rods. 3/32" Using a flat screwdriver, turn the adjustable hinge rods in the direction shown to adjust the doors. Tighten all door hinge pressure screws when they are at the desired positions. Configurations 1-2-3-4-5-6, show in which direction these act on the adjustment of the door 4 2 A B 1 3 5 6 Using a flat screwdriver, turn the adjustable hinge rods in the direction shown to adjust the doors. Tighten all door hinge pressure screws when they are at the desired positions. Configurations 1-2-3- 4-5-6, show in which direction these act on the adjustment of the door. Attachment B Page 25Installation and Operation Manual - Legend III ENGLISHALIGNEMENT DES PORTESPour effectuer l’alignement, ouvrir la porte de l’appareil et dévissez légèrement les vis de pressions situés sur les gonds de porte inférieur et supérieur à l’aide d’une clef Allen 3/32" pour libérer les tiges pentures ajustables.3/32"À l’aide d’un tournevis plat, tourner les tiges de pentures ajustables dans les sens indiqués pour ajuster les portes. Resserrez toutes les vis de pression sur les gonds de portes lorsque ces dernières sont aux positions désirées. Les configurations 1-2-3-4-5-6, indiquent dans quel direction celles-ci agissent sur l’ajustement de la porte 4 2 A B 1 3 5 6 6.5 Exhaust System Wood smoke can condense inside the chimney, forming a inflammable deposit called creosote. If creosote builds up in the system, it can ignite when a hot fire is burned in the stove. A very hot fire can progress to the top of the chimney. Severe chimney fires can damage even the best chimney. Smouldering, smoky fires can quickly cause a thick layer of creosote to form. When the stove is operated properly, the exhaust from the chimney is mostly clear and creosote builds up more slowly. «Creosote - Formation and Need to Removal When wood is burned slowly, it produces tar and other organic vapors, which combine with expelled moisture to form creosote. The creosote vapors condense in the relatively cooler chimney flue of a slow-burning fire. As a result, creosote residue accumulates on the flue lining. When ignited, this creosote makes an extremely hot fire. The chimney connector and chimney should be inspected at least once every two months during the heating season to determine if a creosote buildup has occurred. If a significant layer of creosote has accumulated (⅛" [3 mm] or more) it should be removed to reduce the risk of a chimney fire.» 6.5.1 Cleaning Frequency It is not possible to predict how much or how quickly creosote will form in the chimney. It is important, therefore, to check the build-up in the chimney monthly until the rate of creosote formation is determined. Even if creosote forms slowly in the system, the chimney should be cleaned and inspected at least once each year. Establish a routine for the fuel, wood burner and firing technique. Check daily for creosote build-up until experience shows how often you need to clean to be safe. Attachment B Page 26 Installation and Operation Manual - Legend IIIENGLISHBe aware that the hotter the fire the less creosote is deposited, and weekly cleaning may be necessary in mild weather even though monthly cleaning may be enough in the coldest months. Contact your local municipal or provincial fire authority for information on how to handle a chimney fire. Have a clearly understood plan to handle a chimney fire. 6.5.2 Sweeping the Chimney Chimney sweeping can be a difficult and dangerous job. People with no chimney sweeping experience will often prefer to hire a professional chimney sweep to inspect and clean the system for the first time. After seeing the cleaning process, some will choose to do it themselves. The chimney should be checked regularly for creosote build-up. Inspection and cleaning of the chimney can be facilitated by removing the baffle. See «Appendix 5: Air Tubes and Baffle Installation» for more details. 6.5.3 Chimney Fire Regular chimney maintenance and inspection can prevent chimney fires. If you have a chimney fire, follow these steps: 1. Close the stove door and the air intake control; 2. Alert the occupants of the house of the possible danger; 3. If you require assistance, alert the fire department; 4. If possible, use a dry chemical fire extinguisher, baking soda or sand to control the fire. Do not use water as it may cause a dangerous steam explosion; Do not use the appliance again until the stove and its chimney have been inspected by a qualified chimney sweep or a fire department inspector. Attachment B Page 27Installation and Operation Manual - Legend III ENGLISHPART B - INSTALLATION 7. Safety Information and Standards • The information given on the certification label affixed to the appliance always overrides the information published, in any other media (owner’s manual, catalogues, flyers, magazines and web sites). • Mixing of appliance components from different sources or modifying components may result in hazardous conditions. Where any such changes are planned, Stove Builder International Inc. Should be contacted in advance. • Any modification of the appliance that has not been approved in writing by the testing authority violates CSA B365 (Canada), and ANSI NFPA 211 (USA). • DO NOT CONNECT TO OR USE IN CONJUNCTION WITH ANY AIR DISTRIBUTION DUCTWORK UNLESS SPECIFICALLY APPROVED FOR SUCH INSTALLATION. • DO NOT CONNECT THIS UNIT TO A CHIMNEY FLUE SERVING ANOTHER APPLIANCE. • Connect this stove only to a listed factory-built chimney for use with solid fuel or to a lined masonry chimney conforming to national and local building codes. • If required, a supply of combustion air shall be provided to the room. 7.1 Mobile Home • May be installed in a mobile home. The installation requires a fresh air kit, sold separately. • WARNING : DO NOT INSTALL IN THE SLEEPING ROOM. • THE STOVE MUST BE ATTACHED TO THE STRUCTURE OF THE MOBILE HOME. • CAUTION : THE STRUCTURAL INTEGRITY OF THE MOBILE HOME FLOOR, WALL, CEILING AND ROOF MUST BE MAINTAINED. 7.2 Regulations Covering Stove Installation When installed and operated as described in these instructions, this wood stove is suitable for use as a freestanding heater in residential installations. In Canada, the CSA B365 Installation Code for Solid Fuel Burning Appliances and Equipment and the CSA C22.1 Canadian National Electrical Code are to be followed in the absence of local code requirements. In the USA, the ANSI NFPA 211 Standard for Chimneys, Fireplaces, Vents and Solid Fuel-Burning Appliances and the ANSI NFPA 70 National Electrical Code are to be followed in the absence of local code requirements. This stove must be connected to a chimney complying with the requirements for Type HT chimneys in the Standard for Factory-Built Chimneys for Residential Type and Building Heating Appliances, UL 103 and ULC S629 or to a code-approved masonry chimney with a flue liner. Attachment B Page 28 Installation and Operation Manual - Legend IIIENGLISH7.3 Location of the Certification Label Since the information given on the certification label affixed to the appliance always overrides the information published, in any other media (owner’s manual, catalogues, flyers, magazines and web sites) it is important to refer to it in order to have a safe and compliant installation. In addition, important information about the stove can be found (model, serial number, etc.). The certification label is located on the back of the stove. It is recommended to note the stove serial number on page 5 of this manual since it will be needed to precisely identify the version of the appliance in the event replacement parts or technical assistance is required. 8. Clearances to Combustible Material The clearances shown in this section have been determined by tests according to procedures set out in safety standards ULC S627 (Canada), UL 1482 (U.S.A.) and UL 737 (U.S.A.). When the stove is installed so that its surfaces are at or beyond the minimum clearances specified, combustible surfaces will not overheat under normal and even abnormal operating conditions. No part of the stove or flue pipe may be located closer to combustibles than the minimum clearance figures given. The clearances to combustible walls may be slightly different between Canada and the U.S.A. and may also vary depending on the use of single or double wall flue pipe. The proper clearances should be used depending on the stove location and type of flue pipe. The clearances of the appliance and the flue pipes must be met individually, meaning the appliance cannot be installed closer to the combustible materials than the single or double wall pipe allows. For a safe way to reduce clearances refer to section «8.3 Reducing Clearances Safely» Attachment B Page 29Installation and Operation Manual - Legend III ENGLISHA B E D CAN 48" 122 cm US 36" 92 cm F F C Clearances - Top Clearances - Corner 84" (L) 213 cm Ve Ho N Clearances - Side Attachment B Page 30 Installation and Operation Manual - Legend IIIENGLISH8.1 Clearances APPLIANCE CLEARANCES WITH SINGLE WALL PIPE CONNECTOR APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 14 ½" (368 mm)14 ½" (368 mm)A 7 ½" (191 mm)7 ½" (191 mm) B 12" (305 mm) 12" (305 mm)B 12" (305 mm) 12" (305 mm) C 10" (254 mm) 10" (254 mm)C 8" (203 mm) 8" (203 mm) If the above clearances are met, then the distances measured from the flue outlet will be: DISTANCES13 FROM PIPE CONNECTOR WITH SINGLE WALL PIPE CONNECTOR DISTANCES13 FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA D 18" (457 mm) 18" (457 mm)D 11" (279 mm) 11" (279 mm) E 20 ¾" (527 mm) 20 ¾" (527 mm)E 20 ¾" (527 mm) 20 ¾" (527 mm) F 19 ¾" (502 mm) 19 ¾" (502 mm)F 17 ¾" (451 mm) 17 ¾" (451 mm) 8.1.1 With Heat Shield AC0276214 APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR DISTANCES13 FROM DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 3" (76 mm) 3" (76 mm)D 6 ½" (165 mm) 6 ½" (165 mm) B 3" (76 mm) 3" (76 mm)E 11 ¾" (298 mm) 11 ¾" (298 mm) C 3" (76 mm) 3" (76 mm)F 12 ¾" (324 mm) 12 ¾" (324 mm) 13 The pipe distances listed in this table refer to the distances obtained when the stove is installed in accordance with the appliance clearances above mentioned. 14 Note that to reduce the clearances of an appliance using a single wall pipe connector, the use of a heat shield certified with the single wall pipe connector to be used as close as 6" (153 mm) from combustible materials must be used. Only in this case, the same clearances as a certified double wall pipe connector can be used. Attachment B Page 31Installation and Operation Manual - Legend III ENGLISH8.1.2 With Lowered Ceiling APPLIANCE CLEARANCES WITH SINGLE WALL PIPE CONNECTOR APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 14 ½" (368 mm)14 ½" (368 mm)A 8" (203 mm) 8" (203 mm) B 15" (381 mm) 15" (381mm) B 14" (356 mm) 14" (356 mm) C 12" (305 mm) 12" (305 mm)C 10" (254 mm) 10" (254 mm) L 70" (1778 mm) 70" (1778 mm)L 70" (1778 mm) 70" (1778 mm) If the above clearances are met, then the distances measured from the flue outlet will be: DISTANCES15 FROM PIPE CONNECTOR WITH SINGLE WALL PIPE CONNECTOR DISTANCES15 FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA D 18" (457 mm) 18" (457 mm)D 11 ½" (292 mm) 11 ½" (292 mm) E 23 ¾" (603 mm) 23 ¾" (603 mm)E 22 ¾" (578 mm) 22 ¾" (578 mm) F 21 ¾" (552 mm) 21 ¾" (552 mm)F 19 ¾" (502 mm) 19 ¾" (502 mm) 8.1.3 With Heat Shield AC02762 and Lowered Ceiling16 APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR DISTANCES FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 5" (127 mm) 5" (127 mm) D 8 ½" (216 mm) 8 ½" (216 mm) B 3" (76 mm) 3" (76 mm) E 11 ¾" (298 mm) 11 ¾" (298 mm) C 3 ½" (89 mm) 3 ½" (89 mm) F 13 ¼" (337 mm) 13 ¼" (337 mm) L 73" (1854 mm) 73" (1854 mm)L 73" (1854 mm) 73" (1854 mm) 15 The pipe distances listed in this table refer to the distances obtained when the stove is installed in accordance with the appliance clearances above mentioned. 16 To reduce the clearances of an appliance using a single wall pipe connector, the use of a heat shield certified with the single wall pipe connector to be used as close as 6" (153 mm) from combustible materials must be used. Only in this case, the same clearances as a certified double wall pipe connector can be used. Attachment B Page 32 Installation and Operation Manual - Legend IIIENGLISH8.1.4 Inside an Alcove APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR DISTANCES17 FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 10" (254 mm) 10" (254 mm)D 13 ½" (343 mm)13 ½" (343 mm) B 17" (432 mm) 17" (432 mm)E 25 ¾" (654 mm) 25 ¾" (654 mm) K 48" (1219 mm) 36" (914 mm) L 70" (1778 mm) 70" (1778 mm) 8.1.5 Mobile Home It is strictly forbidden to install a unit with a single wall pipe in a mobile home. APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR DISTANCES17 FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 8" (203 mm) 8" (203 mm)D 11 ½" (292 mm)11 ½" (292 mm) B 15" (381 mm) 15" (381 mm)E 23 ¾" (603 mm) 23 ¾" (603 mm) C 10" (254 mm) 10" (254 mm)F 19 ¾" (502 mm) 19 ¾" (502 mm) 8.1.6 Mobile Home With Heat Shield AC02762 It is strictly forbidden to install a unit with a single wall pipe in a mobile home. APPLIANCE CLEARANCES WITH DOUBLE WALL PIPE CONNECTOR DISTANCES17 FROM PIPE CONNECTOR WITH DOUBLE WALL PIPE CONNECTOR Canada USA Canada USA A 3 ½" (89 mm)3" (76 mm)D 7" (178 mm) 7" (178 mm) B 7 ½" (191 mm)7 ½" (191 mm)E 16 ¼" (413 mm) 16 ¼" (413 mm) C 5 3/8" (137 mm)5 3/8" (137 mm)F 15 1/8" (384 mm)15 1/8" (384 mm) 17 The pipe distances listed in this table refer to the distances obtained when the stove is installed in accordance with the appliance clearances above mentioned. Attachment B Page 33Installation and Operation Manual - Legend III ENGLISH8.2 Floor Protection This stove is designed to prevent the floor from overheating. However, it must be placed on a nonflammable surface to protect the floor from hot embers that may fall during loading. The floor protection must be a continuous, non combustible material, such as steel with a minimum thickness of 0.015" (0.38 mm) or ceramic tiles sealed together with grout. Cement board, brick, or any other approved or listed material suited for floor protection. No R factor required. Any type of tile will require a continuous non combustible sheet beneath to prevent the possibility of embers falling through to the combustible floor if cracks or separation should occur in the finished surface. Check local codes for approved alternatives. No protection is required if the unit is installed on a non-combustible floor (ex: concrete). FLOOR PROTECTION Canada USA G 18 8" (203 mm)N/A H 8" (203 mm)N/A I 18" (457 mm) From door opening 16" (203 mm) From door opening J N/A 8" (203 mm) N 19 N/A See Note 2 H I G J Floor Protection 8.3 Reducing Clearances Safely It is often desired to use as little space as possible when installing a wood stove. To do this, it is possible to reduce the clearances safely and install the stove closer to the walls by permanently installing a heat shield between the stove and the flammable material. The rules for heat shields are sometimes complicated. Read and apply the instructions carefully. Some regions may have different regulations. Consult the local building code or contact the fire department for restrictions, inspection and installation requirements in the area. Heat shield 18 The floor protection at the back of the stove is limited to the stove’s required clearance if such clearance is smaller than 8 inches (203 mm). 19 Only required under the horizontal section (Ho) of the connector. Must exceed each side of the connector by at least 2 inches (51 mm). See «Clearances - Side» Attachment B Page 34 Installation and Operation Manual - Legend IIIENGLISHTYPE OF SHIELD CLEARANCES MAY BE REDUCED BY THESE PERCENTAGES SIDES AND REAR TOP (CEILING) CAN / USA (%) USA MIN. CAN / USA (%) USA MIN. Sheet metal, a minimum of 24 gauge (0.61 mm) in thickness , spaced out at least 1" (25 mm)* by non-combustible spacers 67 12" (305 mm)50 18" (457 mm) Ceramic tiles, or equivalent non-combustible material, on non-combustible board spaced out at least 1" (25 mm)* by non-combustible spacers 50 18" (457 mm)33 24" (610 mm) Ceramic tiles, or equivalent non-combustible material, on non-combustible board, with a minimum of 24 gauge (0.61 mm) sheet metal backing spaced out at least 1" (25 mm)* by non-combustible spacers 67 12" (305 mm)50 24" (610 mm) Brick, spaced out at least 1" (25 mm)* by non- combustible spacers 50 18" (457 mm)N/A N/A Brick, with a minimum of 24 gauge (0.61 mm) sheet metal backing, spaced out at least 1" (25 mm)* by non-combustible spacers 67 12" (305 mm)N/A N/A * In Canada this space can be ⅞" (21 mm). Attachment B Page 35Installation and Operation Manual - Legend III ENGLISH8.3.2 Shield Construction Rules −Adhesives used in shield construction must not ignite or lose its adhesive qualities at temperatures likely to be encountered. −Mounting hardware which extends from the shield surface into combustibles may be used only at the edges of the shield. −Mounting hardware must allow full vertical ventilation. See figures on next page for shield construction to match each letter to a clearance. A) Minimum clearance between the appliance top and an unshielded combustible ceiling: (49 ¾") (1245 mm) . B) Shield extension above the appliance: 20" (500 mm). C) Minimum space behind the shield: 1" (25 mm). In Canada ⅞" (21 mm). D) Clearance along the bottom of the shield: minimum 1" (25 mm) and maximum 3" (75 mm). E) Minimum clearance along the top of the shield at the ceiling: 3" (75 mm). F) Mounting hardware must not be located closer than 8" (200 mm) from the vertical centre line of the appliance. G) Edge clearance for ceiling shields to side and back walls: 3" (75 mm). H) Shield extension beyond each side of the appliance: 18" (450 mm). Attachment B Page 36 Installation and Operation Manual - Legend IIIENGLISHHeat shield clearances Heat shield clearances Heat shield clearances Attachment B Page 37Installation and Operation Manual - Legend III ENGLISH9. The Venting System 9.1 General The venting system, made of the chimney and the connecting pipe between the stove and the chimney, acts as the engine that drives the wood heating system. Even the best stove will not function safely and efficiently if it is not connected to a suitable chimney. The heat in the flue gases that pass from the stove and chimney connector into the chimney is not waste heat. This heat is what the chimney uses to make the draft that draws in combustion air, keeps smoke inside the stove and safely vents exhaust to outside. The heat in the flue gas can be seen as the fuel the chimney uses to create draft. 9.2 Suitable Chimneys This stove will provide optimum efficiency and performance when connected to a 6" diameter chimney flue system. The connection to a chimney having a diameter of at least 5" (Canada only) or no more than 7" is permitted, if it allows the proper venting of combustion gases and that such application is verified and authorized by a qualified installer. Otherwise, the diameter of the flue should be 6". To be suitable, a factory-built metal chimney must comply with UL 103 HT (U.S.A.) or ULC S629 (Canada). 9.2.1 Factory-Built Metal Chimneys These are sometimes referred to as ‘high temp’ chimneys because they have the specific characteristics to withstand temperatures that can be created by wood burning stoves. Factory-built chimneys are tested as a system with all the necessary components for installation. The instructions provided with the chimney by its manufacturer are the only reliable source of installation guidelines. To be safe and effective, the chimney must be installed exactly in accordance with the manufacturer’s instructions. Only components intended for the brand and model of chimney should be used. Never fabricate or substitute parts from other chimney brands. The chimney must be a type suitable for solid fuel. Attachment B Page 38 Installation and Operation Manual - Legend IIIENGLISH9.2.2 Factory-Built Metal Chimneys in Mobile Homes For use in a mobile home, this stove is to be connected to a 6" double wall factory built chimney pipe conforming to ULC-S629 or UL 103HT standards for 650°C Factory-built chimney. The total length of the flue system should be at least 12 feet including elbows, from the top of the stove. To maintain an effective vapour barrier, insulation and waterproof at the chimney and outside flue pipe, a roof flashing must be installed and sealed with silicone adhesive. 9.2.3 Masonry Chimneys The stove may also be connected to a masonry chimney, provided the chimney complies with the construction rules found in the building code enforced locally. The chimney must have either a clay liner or a suitably listed stainless steel liner. If the masonry chimney has a square or rectangular liner that is larger in cross-sectional area than a round 6" flue, it should be relined with a suitably listed 6" stainless steel liner. Do not downsize the flue to less than 6" unless the venting system is straight and exceeds 25 feet in height. When passing through a combustible wall, the use of an insulated listed thimble is required. Attachment B Page 39Installation and Operation Manual - Legend III ENGLISH9.3 Minimum Chimney Height The top of the chimney should be tall enough to be above the air turbulence caused when wind blows against the house and its roof. The chimney must extend at least 3 ft. (1 m) above the highest point of contact with the roof, and at least 2 ft. (60 cm) higher than any roof line or obstacle within a horizontal distance of 10 ft. (3 m). 9.4 Chimney Location Because the venting system is the engine that drives the wood heating system, it must have the right characteristics. The signs of bad system design are cold back drafting when there is no fire in the stove, slow kindling of new fires, and smoke roll-out when the door is opened for loading. There are two guidelines to follow. First, the chimney should be installed up through the heated space of the house, not out and up an outside wall. Second, the chimney should penetrate to the top of the building at or near the highest heated space. Venting systems that rise straight up from the stove flue collar provide the best performance. Chimneys that rise inside the warm space of the house tend to provide a small amount of draft even when there is no fire burning. This means that when a fire is lit, the smoke goes up the chimney and strong draft build quickly as the chimney flue warms up. Chimneys that exit a house wall and run up outside can cause problems. Good System Design Inferior System Design When it is cold outside, the warm air in the house is buoyant so it tends to rise. This creates a slight pressure difference in the house. Called ‘stack effect’, it produces a slightly negative pressure in the lower part of the house (compared to the outside) and a slightly positive pressure zone in the high part of the house. Attachment B Page 40 Installation and Operation Manual - Legend IIIENGLISH If there is no fire burning in a heater connected to a chimney that is shorter than the warm space inside the house, the slight negative pressure in the lower part of the house will compete against the desired upward flow in the chimney. This occurs for the two following reasons: First, the chimney runs up the outside of the house, so the air in it is colder and denser than the warm air in the house. And second, the chimney is shorter than the heated space of the house, meaning the negative pressure in the lower part of the house will draw cold air down the chimney, through the stove and into the room. Even the finest stove will not work well when connected to this chimney. 9.5 Supply of Combustion Air 9.5.1 Mobile Home This stove is ‘mobile home approved’. It must therefore have a supply of combustion air from outdoors. The air intake must not draw air from the attic, from the basement, from a garage or any enclosed space. Air must be drawn from a ventilated crawl space under the floor or directly from outside. Install a flexible or rigid, insulated pipe (HVAC type, must comply to ULC S110 and/or UL 181, Class 0 or Class 1) to the fresh air intake. Where a mobile home has been converted to a standard house by mounting it on a permanent basement foundation, the supply of outdoor air is not required. 9.5.2 Conventional House The safest and most reliable supply of combustion air for a wood stove is from the room in which it is installed. Room air is already preheated so it will not chill the fire, and its availability is not affected by wind pressures on the house. Contrary to commonly expressed concerns, almost all tightly sealed new houses have enough natural leakage to provide the small amount of air needed by the stove. The only case in which the wood stove may not have adequate access to combustion air is if the operation of a powerful exhaust device (such as a kitchen range exhaust) causes the pressure in the house to become negative relative to outdoors. Air supply in conventional houses Attachment B Page 41Installation and Operation Manual - Legend III ENGLISHIf an air intake is installed through the wall of the house, its pressure can vary during windy weather. If there are changes in wood stove performance in windy weather, and in particular if smoke puffs from the stove, the air duct should be disconnected from the stove to determine if it is the cause of the problem. In some windy conditions, negative pressure at the duct weather hood outside the house wall may draw hot exhaust gases from the stove backwards through the duct to outdoors. Check the outdoor air duct for soot deposits when the full system is cleaned and inspected at least once each year. 9.6 Installing the Chimney Connector The chimney connector is the single or double wall pipe installed between the stove flue collar and the chimney breech. Single wall pipe components are available from most hardware and building supply stores. These components are not usually tested to a particular standard and certified as compliant. Therefore, a list of rules found in solid fuel installation codes apply to the installation of a single wall pipe. Double wall chimney connectors are tested and certified. The rules for double wall pipe are found in the manufacturer’s installation instructions. These rules will be very different than those for single wall. 9.6.1 Installation of Single Wall Chimney Connector The chimney connector assembly has been called ‘the weak link’ in the safety of wood heating systems because failure to install the connector properly (which has been common in the past) can result in house fires. The best flue pipe assembly is one that rises straight up from the stove to the base of the chimney with no elbows. Straight assemblies are less likely to cause problems like smoke roll- out when the door is opened for loading. They are also more stable and easier to maintain than assemblies with elbows. Horizontal runs of flue pipe should be avoided where possible because they reduce chimney draft. Best Acceptable Avoid The rules below are based on those found in the CSA B365 installation code. Please carefully follow these installation instruction rules, or those enforced by the local code. Attachment B Page 42 Installation and Operation Manual - Legend IIIENGLISH• Maximum overall length of horizontal pipe: 10 ft. (3 m) including elbows. • Minimum clearance from combustible material: 18" (450 mm). The minimum clearance may be reduced by 50 percent to 9" (225 mm) if suitable shielding is installed either on the pipe or on the combustible surface. • The assembly should be as short and direct as possible between the stove and chimney. The use of two 45 degree elbows is often preferable to a single 90 degree elbow because less turbulence is created in the exhaust flow and they result in less horizontal run. • The minimum overall height of the chimney system, measured from the stove top to the exterior termination cap of the chimney should be at least 12 ft. (3.66 m). A chimney which is too short may lack the “tunnel effect” required to obtain a proper draft. • Maximum number of 90-degree elbows: 2. • Maximum unsupported horizontal length: 3 ft. (1 m). • Galvanized flue pipes must not be used because the coatings vaporize at high temperatures and release dangerous gases. Use black painted flue pipes. • Flue pipes must be at least 24 gauge in thickness. • Flue pipe joints should overlap 1 ¼" (30 mm). • Each joint in the assembly must be fastened with at least three screws. • The assembly must make allowance for expansion: elbows in assemblies allow for expansion; straight assemblies should include an inspection wrap with one end unfastened, or a telescopic section. • Minimum upward slope towards the chimney: ¼ in/ft. (20 mm/m). • One end of the assembly must be securely fastened to the flue collar with 3 sheet metal screws and the other end securely fastened to the chimney. • There must be provision for cleaning of the pipes, either through a clean out or by removal of the pipe assembly. Removal of the assembly should not require that the stove be moved. • The male ends of the sections must be oriented towards the appliance so that falling dust and condensation stay inside the pipe. • A flue pipe must never pass through a combustible floor or ceiling or through an attic, roof space, closet or concealed space. Where passage through a wall or partition of combustible construction is desired, the installation shall conform to CAN/CSA-B365, Installation Code for Solid-Fuel-Burning Appliances and Equipment. • A straight up connector assembly needs either a telescopic length or an inspection wrap (pipe coupler) to allow it to be assembled and disassembled without moving the stove. • A straight flue pipe assembly offers the least restriction to gas flow and results in a stronger draft. Straight assemblies also need less maintenance because there are no corners to collect creosote. • The chimney connector must be clean and in good condition. Attachment B Page 43Installation and Operation Manual - Legend III ENGLISHAPPENDIx 1: OPTIONAL FRESH AIR INTAKE KIT INSTALLATION This mobile home approved stove requires the installation of a fresh air intake kit (A) and an insulated fresh air intake pipe (HVAC type, must meet ULC S110 or UL 181 class 0 or class 1) (B), sold separately. Refer to air intake kit installation instructions for more details. A B The configutation of this appliance do not allow the air intake to be installed underneath the pedestal. It can only be installed on the back. Attachment B Page 44 Installation and Operation Manual - Legend IIIENGLISHAPPENDIx 2: OPTIONAL FIRE SCREEN INSTALLATION Warning: This product should not be operated with door open using fire screen (AC01397) in the United States or provinces where any particulate matter emission rate limit is enforced (ex: US EPA). 1. Open the door.2. Hold the fire screen by the two handles and bring it close to the door opening. 3. Lean the upper part of the fire screen against the top door opening making sure to stove the top fire screen brackets behind the primary air deflector. 4. Lift the fire screen upwards and push the bottom part towards the stove then let the fire screen rest on the bottom of the door opening. Warning: Never leave the stove unattended while in use with the fire screen. Attachment B Page 45Installation and Operation Manual - Legend III ENGLISHAPPENDIx 3: BLOWER INSTALLATION A blower, sold separately, can be installed on the stove. 1. Remove the backplate by cutting the knockouts with pliers. MICROJOINTS 2. Screw the blower (A) in place using the screws (B) included in the installation manual. Ensure that the blower’s power cord is not in contact with any surface of the stove to prevent electrical shock or fire damage. Do not run the power cord beneath the stove. Attachment B Page 46 Installation and Operation Manual - Legend IIIENGLISHAPPENDIx 4: OPTIONAL THERMODISC INSTALLATION A thermodisc, sold separately, can be installed with the blower. It allows the fan to operate only when the stove is hot enough. See the instructions provided with the thermodisc for more details. Screw the thermodisc (A) with the screws (B) provided on the back of the stove. The electrical cord of the thermodisc should not touch any surface of the stove to avoid electric shock or fire. Do not run the power cord under the stove. Attachment B Page 47Installation and Operation Manual - Legend III ENGLISHAPPENDIx 5: AIR TUBES AND BAFFLE INSTALLATION 1. Starting with the rear tube, lean and insert the right end of the secondary air tube into the rear right channel hole. Then lift and insert the left end of the tube into the rear left channel. 2. Align the notch in the left end of the tube with the key of the left air channel hole. Using a « Wise grip » hold the tube and lock it in place by turning the tube as shown. Make sure the notch reaches the end of the key way. 3. Put the baffle in place. 4. Repeat steps 1 and 2 for the three other tubes. 5. To remove the tubes use the above steps in reverse order. Attachment B Page 48 Installation and Operation Manual - Legend IIIENGLISHNote that secondary air tubes (B) can be replaced without removing the baffle board (A) and that all tubes are identical. Attachment B Page 49Installation and Operation Manual - Legend III ENGLISHAPPENDIx 6: ExPLODED DIAGRAM AND PARTS LIST DETAIL B 3 4 2 7 8 6 37 12 38 40 41 15 25 26 27 24 24 23 23 51 16 B 1 28 29 30 31 C DETAIL C 9 10 11 13 17 39 34 35 36 33 14 14 18 18 18 18 19 19 1818 19 19 18 18 19 19 18 18 18 18 19 19 21 20 20 20 19 22 19 20 5 32 50 424344 45 46 47 48 49 53 52 54 Attachment B Page 50 Installation and Operation Manual - Legend IIIENGLISHIMPORTANT: THIS IS DATED INFORMATION. When requesting service or replacement parts for your unit, please provide the model number and the serial number. We reserve the right to change parts due to technology upgrades or availability. Contact an authorized dealer to obtain any of these parts. Never use substitute materials. Use of non-approved parts can result in poor performance and safety hazards. #Item Description Qty 1 AC07867 1/2" CHROME PLATED COIL HANDLE 1 2 SE24327 DOOR FRAME WITH HANDLE AND GASKET DROLET 3.3 SERIES 1 3 AC09185 DOOR LATCH KIT 1 4 SE70697 REPLACEMENT HANDLE WITH LATCH KIT 1 5 AC06500 SILICONE AND 5/8" X 8' BLACK DOOR GASKET KIT 1 6 30101 SPRING TENSION PIN 5/32"Ø X 1 1/2"L 1 7 SE72531 GLASS WITH GASKET 15-3/4'' X 12-3/4''1 8 AC06400 3/4" (FLAT) X 6' BLACK SELF-ADHESIVE GLASS GASKET 1 9 PL72532 LEFT GLASS FRAME 1 10 PL72531 RIGHT GLASS FRAME 1 11 SE53585 GLASS RETAINER KIT WITH SCREWS (12 PER KIT)1 12 30507 BLACK TORX SCREW WITH FLAT HEAD TYPE F 1/4-20 X 3/4"4 13 PL70708 ASH SHELF 1 14 PL72542 LEGEND III DECORATIVE PANNEL 2 15 24096 ROUND CAST IRON ASH PLUG 1 16 30154 BLACK SCREW #10 X 5/8" QUADREX #2 TYPE A 4 17 PL72588 REAR AIR DEFLECTOR 1 18 29010 4 1/2" X 9" X 1 1/4" REFRACTORY BRICK 12 19 29015 4'' X 9'' X 1 1/4'' REFRACTORY BRICK 10 20 29007 3 1/4'' X 9'' X 1 1/4'' REFRACTORY BRICK 4 21 29004 4'' X 4 1/2'' X 1 1/4'' REFRACTORY BRICK 1 22 29000 4'' X 8'' X 1 1/4'' REFRACTORY BRICK 1 23 PL72515 THIRD OR REAR SECONDARY TUBE 2 24 PL72516 FRONT OR SECOND SECONDARY AIR TUBE 2 25 AC02055 QUICK CONNECT THERMODISC KIT 1 26 44028 CERAMIC THERMODISC F110-20F 1 27 AC02050 BLOWER ASSEMBLY WITH VARIABLE SPEED CONTROL (UP TO 100 CFM)1 28 60013 POWER CORD 96" X 18-3 type SJT (50 pcs per carton)1 29 44073 CROSSFLOW BLOWER 115V-60Hz-39W 100 CFM 1 30 44087 RHEOSTAT NUT 1 31 44080 RHEOSTAT WITHOUT NUT (MODEL KBMS-13BV)1 32 44085 RHEOSTAT KNOB 1 33 30187 STAINLESS WASHER ID 17/64" X OD 1/2"1 34 SE72530 AIR CONTROL DAMPER ASSEMBLY 1 35 30206 ZINC WASHER 5/16"ID X 3/4"OD 1 Attachment B #Item Description Qty 36 30506 SCREW PAN TORX TYPE F 1/4-20 X 1" BLACK 1 37 SE46143 LEGEND III MANUAL KIT 1 38 AC05959 METALLIC BLACK STOVE PAINT - 342 g (12oz) AEROSOL 1 39 SE72538 DROLET ASH DRAWER 1 40 AC01204 5"Ø FRESH AIR INTAKE KIT FOR WOOD STOVE ON LEGS 1 41 AC01397 RIGID FIRESCREEN 1 42 30417 BLACK HEX NUT #8-32 3 43 SE72582 SMOKE DEFLECTOR 1 44 PL72584 LOWER FIRESCREEN HOOK 2 45 PL72074 UPPER FIRESCREEN HOOK 2 46 30021 SELF TAPPING SCREW 8-32 "F" TYPE X 7/16" FLAT HEAD PHILLIPS BLACK 8 47 30898 ROUND WOODEN BLACK HANDLE DULL BLACK FINISH 2 48 30187 STAINLESS WASHER ID 17/64" X OD 1/2"2 49 30025 1/4-20 X 1/2" PAN-HEAD QUADREX BLACK SCREW 2 50 PL09909-02 BLOWER HOUSING 1 51 21598 VERMICULITE BAFFLE 1 52 PL72506 FLAME DEFLECTOR 1 53 30060 THREAD-CUTTING SCREW 1/4-20 X 1/2" F HEX STEEL SLOT WASHER C102 ZINC 3 54 21594 C-CAST TOP INSULATION 1 Attachment B DROLET LIMITED LIFETIME WARRANTY DROLET LIMITED LIFETIME WARRANTY The warranty of the manufacturer extends only to the original retail purchaser and is not transferable. This warranty covers brand new products only, which have not been altered, modified nor repaired since shipment from the factory. Proof of purchase (dated bill of sale), model name and serial number must be supplied when making any warranty claim to the DROLET dealer. This warranty applies to normal residential use only. This warranty is void if the unit is used to burn material other than cordwood (for which the unit is not certified by EPA) and void if not operated according to the owner's manual. Damages caused by misuse, abuse, improper installation, lack of maintenance, over firing, negligence or accident during transportation, power failures, downdrafts, venting problems or underestimated heating area are not covered by this warranty. The recommended heated area for a given appliance is defined by the manufacturer as its capacity to maintain a minimum acceptable temperature in the designated area in case of a power failure. This warranty does not cover any scratch, corrosion, distortion, or discoloration. Any defect or damage caused by the use of unauthorized or other than the original parts voids this warranty. An authorized qualified technician must perform the installation in accordance with the instructions supplied with this product and all local and national building codes. Any service call related to an improper installation is not covered by this warranty. The manufacturer may require that defective products be returned or that digital pictures be provided to support the claim. Returned products are to be shipped prepaid to the manufacturer for investigation. Transportation fees to ship the product back to the purchaser will be paid by the manufacturer. Repair work covered by the warranty, executed at the purchaser’s domicile by an authorized qualified technician requires the prior approval of the manufacturer. All parts and labour costs covered by this warranty are limited according to the table below. The manufacturer, at its discretion, may decide to repair or replace any part or unit after inspection and investigation of the defect. The manufacturer may, at its discretion, fully discharge all obligations with respect to this warranty by refunding the wholesale price of any warranted but defective parts. The manufacturer shall, in no event, be responsible for any uncommon, indirect, consequential damages of any nature, which are in excess of the original purchase price of the product. A one-time replacement limit applies to all parts benefiting from lifetime coverage. This warranty applies to products purchased after March 1st 2019. DESCRIPTION WARRANTY APPLICATION* PARTS LABOUR Combustion chamber (welds only) and cast iron door frame.Lifetime 3 years Surrounds, heat shields, ash drawer, steel legs, pedestal, trims (aluminum extrusions), plating (defective manufacture**), and convector air-mate. 5 years 3 years Removable stainless steel combustion chamber components, secondary air tubes**, deflectors, and supports. 5 years N/A Glass retainers, handle assembly, and air control mechanism.3 years 1 year Carbon steel combustion chamber components, vermiculite baffle**, and C-Cast baffle**.2 years N/A Standard blower, heat sensors, switches, rheostat, wiring, and other controls.1 year 1 year Optional blower, paint (peeling**), ceramic glass (thermal breakage only**), ceramic fibre blankets, gaskets, insulation, and other options. 1 year N/A Firebricks. N/A N/A All parts replaced under the warranty.90 days N/A *Subject to limitations above. **Picture required. Labour cost and repair work to the account of the manufacturer are based on a predetermined rate schedule and must not exceed the wholesale price of the replacement parts. Shall your unit or a component be defective, contact immediately your DROLET dealer. To accelerate processing of your warranty claim, make sure to have on hand the following information when calling: • Your name, address and telephone number; • Bill of sale and dealer’s name; • Installation configuration; • Serial number and model name as indicated on the nameplate fixed to the back of your unit; • Nature of the defect and any relevant information. Before shipping your unit or defective component to our plant, you must obtain an Authorization Number from your DROLET dealer. Any merchandise shipped to our plant without authorization will be refused automatically and returned to the sender. Attachment B Stove Builder International inc. 250, rue de Copenhague, St-Augustin-de-Desmaures (Québec) Canada G3A 2H3 418-908-8002 https://www.drolet.ca/en/ tech@sbi-international.com This document is available for free download on the manufacturer’s website. It is a copyrighted document. Resale is strictly prohibited. The manufacturer may update this document from time to time and cannot be responsible for problems, injuries, or damages arising out of the use of information contained in any document obtained from unauthorized sources. Attachment B PLANNING AND ZONING COMMISSION MEETING ABSTRACT TUESDAY, DECEMBER 1, 2020 1. CALL TO ORDER AND ROLL CALL Planning Director Matt Pielsticker called the meeting to order. Commissioners Nusbaum, Lanious and Barnes were present. Due to a lack of quorum, all items were continued to the December 15, 2020 PZC meeting. 2. ADJOURN The meeting was adjourned at 5:10 pm. These meeting minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office. RESPECTFULLY SUBMITTED: _________________________________ David McWilliams, Town Planner APPROVED: __________________________________ Chairperson PLANNING AND ZONING COMMISSION MEETING ABSTRACT TUESDAY, DECEMBER 1, 2020 1. CALL TO ORDER AND ROLL CALL Planning Director Matt Pielsticker called the meeting to order. Commissioners Nusbaum, Lanious and Barnes were present. Due to a lack of quorum, all items were continued to the December 15, 2020 PZC meeting. 2. ADJOURN The meeting was adjourned at 5:10 pm. These meeting minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office. RESPECTFULLY SUBMITTED: _________________________________ David McWilliams, Town Planner APPROVED: __________________________________ Chairperson 970-748-4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Councilmembers FROM: Justin Hildreth, Town Engineer RE: Update on Status of Capital Improvement Program DATE: December 3, 2020 SUMMARY: This memo is to provide Town Council an update on the status of the 2020 Capital Improvements Program. The attached table summarizes the status of each project. In summary, 27 projects were started with a combined budget of $6,186,253. Total expenses for all projects are projected to be $5,669,136 and will be $609,833 under budget. Following are photos of some of the major Capital projects from 2020 and 2021. Recently Completed Benchmark Road On-Street Parking and Water Quality Improvements 2021 Proposed Avon Road/I 70 Pedestrian Safety Improvements Page 2 of 3 Recently Completed Pavilion Metal Door Installation 2021 Asbestos Removal and Demolition Project Page 3 of 3 2020 Eaglebend Drive Asphalt Paving Project 2020 Yoder Avenue Asphalt Paving Project Project Budget Expenses Planned Expenses Difference Status Town Hall Control System 10,715.00$ 10,715.00$ -$ Completed Town Hall 2nd and 3rd Floor Remodel 100,000.00$ 4,985.00$ 95,015.00$ -$ The project will be bid out in December and completed in Spring 2021. Fiber Pavilion to Town Hall 70,000.00$ 70,000.00$ -$ Completed Level 2 Charging Station at NTH 35,000.00$ 5,000.00$ 30,000.00$ Completed Level 3 DC Station 75,000.00$ 75,000.00$ Completed NTH Security Improvements 125,000.00$ 102,700.00$ 10,000.00$ 12,300.00$ Completed Nottingham Park Utility Upgrade 350,000.00$ 85,685.00$ 220,000.00$ 44,315.00$ The project is behind schedule and will be completed in Spring 2021. Former Town Hall Demolition 525,000.00$ -$ 525,000.00$ -$ The project will be bid out in December and completed in Spring 2021. Pavilion Retractable Door 322,928.00$ 322,928.00$ -$ -$ Completed Pavilion Deck Railing and Floor Replacement 395,000.00$ 92,717.00$ 425,600.00$ (30,600.00)$ The project is under way and will be completed by the end of the year. Rec Center Locker Remodel 220,435.00$ -$ 271,000.00$ (50,565.00)$ We have bid out the project and are working on the final locker layout. O'Neil Spur Improvements Design 20,000.00$ 18,012.00$ -$ 1,988.00$ Completed. Public Works Staff repaired and upgraded the facilities. Wildfire Mitigation 40,000.00$ 22,860.00$ -$ 17,140.00$ The contractor has removed the high risk trees and bushes. Remaining funds will be carried forward into 2021 for additional work. Nottingham Park Benches 26,640.00$ 26,640.00$ -$ -$ Public Works Department has ordered 20 benches and are waiting on delivery. Status Update - December 4, 2020 Avon 2020 Capital Improvements Projects Mall Activation Elements 30,000.00$ 15,088.00$ 5,000.00$ 9,912.00$ The Instruments are purchased, delivered and scheduled for spring install by the Public Works Department. Avon Road/I70 Underpass Project 1,048,245.00$ 43,011.33$ 1,005,233.67$ -$ Drawings are 75% complete. Next step is to apply for a permit from CDOT. Project will be bid out once the CDOT permit is approved. Construction is scheduled for fall of 2021 construction. West Park Improvements 280,000.00$ 9,306.00$ 270,694.00$ -$ Project will be bid out in January for Spring 2021 construction. Annual Guard Rail Repair 40,000.00$ 38,669.00$ -$ 1,331.00$ Completed Eaglebend Paving 300,000.00$ 190,229.00$ -$ 109,771.00$ Completed Yoder Ave. Resurfacing 550,000.00$ 196,513.00$ 10,026.70$ 343,460.30$ Completed, Paving Fawcett Road was removed from the scope. Benchmark Road On-Street Parking 600,000.00$ 600,000.00$ -$ -$ Completed Nottingham Debris Flow Mitigation Improvements 425,000.00$ 122,962.00$ 302,038.00$ -$ The sediment pond at 220 Nottingham Road is under construction. Additional basins are planned for 2021 and 2022. Avon Road Water Quality Vault Projects 315,000.00$ 17,208.75$ 252,010.45$ 45,780.80$ The project is 90% done, it will be completed in spring 2021. Broadband 125,000.00$ -$ 125,000.00$ -$ Contract negotiantions are underway with the consultant. Finance and Community Development Departments Computer System 225,290.00$ 93,332.00$ 131,958.00$ -$ The software upgrades are in process and scheduled to be completed in February 2021. Variable Message Board Signs 150,000.00$ -$ 150,000.00$ -$ 4 Projects will be completed in 2021. Mini Split for Town Hall Data Center 20,000.00$ -$ 20,000.00$ -$ Project will be completed in 2021. Firearms simulator 42,000.00$ -$ 42,000.00$ -$ Project will be completed in 2021. 6,466,253.00$ 2,088,561.08$ 3,860,575.82$ 609,833.10$ Total Under Budget 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council FROM: Eric Heil, Town Manager RE: Town Manager Report DATE: December 4, 2020 SUMMARY: The report provides an update on a variety of pending administrative matters. INTERN: The General Government Intern position was vacated last fall after proving to be a valuable and cost-effective program. We were fortunate to have the Department of Local Affairs offer another candidate who is a great match and available to start on January 4, 2021. Her name is Emily Myler. She grew up in the Glenwood Springs area and has experience working on community engagement projects with the City of Aspen and City of Fort Collins. The Internship program is through the Department of Local Affairs, known as the Best and Brightest Program. This program allows interns to gain on-the-job experience with full-time employment while attending graduate classes on the weekend to earn a Master’s Degree in Public Administration. The program is for two years. The Department of Local Affairs provides $21,000 in grant funding each year to support the Town offering a full-time $40,000 per year salaried position with benefits. AVON TRANSIT: Eva Wilson, Mobility Director, has successfully implemented our modified transit operations under new public health orders from the Colorado Department of Transportation which reduced allowed capacity on busses. Modifications to transit includes increased number of skier busses to Beaver Creek Village and the addition of an additional shuttle to the Bachelor Gulch Landing at the top of the Westin Gondola. Modifications to our transit operations were determined in close coordination with Beaver Creek, who is continuing to contribute one-half of the funding to support our Skier Bus service even with the increased costs this year. BANG THE TABLE: Liz Wood is progressing with implementation and initial roll-out of the Bang-the-Table Community Engagement platform. Liz is working with staff to assemble information for at least six different projects for the initial go-live roll-out. Projects will include (but will not be limited to): North Nottingham Park improvements and designs; East Nottingham Park improvements and designs; USFS Road 779; June Creek Emergency Access Road; Community Survey; Health & Recreation Planning; and Climate Action information, programs and activities. We expect there will be other projects that will be appropriate to include in this platform once we have this up and running. We are planning to go-live with initial projects before the end of December. AVON BUSINESS RELIEF GRANTS: Staff is in the process of conducting a 3rd round of offering business relief grants. The Town of Avon received a grant in the amount of $150,000 from the Department of Local Affairs under the CARES Act. We are getting close to awarding all of the funds. This grant funding must be awarded and actually dispersed to Avon businesses by December 30, 2020. The applications materials are on the covid-19 page of the Avon website. 5 STAR BUSINESS PROTECTION PROGRAM: Per Council approval at a special meeting on Wednesday, November 25, 2020, Town Staff has supported and coordinated efforts with the towns of Vail, Minturn, Eagle, Gypsum and the Vail Valley Partnership to support a petition to the Governor’s Office for the 5 Star Business Protection Program. The State is considering a statewide program, has a draft of such program, and is taking public comments through today. The 5 Star Business Protection Program would allow certified businesses to operate at one less color level of restriction than the current designation in the county (e.g. Eagle County is at Level Orange and certified businesses could operate at Level Yellow restrictions). The State is contemplating approving a program on December 18, 2020. Eagle County and Page 2 of 3 the municipal partners are currently discussing the administrative logistics of implementing the program rapidly if approved by the State of Colorado. NOTTINGHAM LAKE ICE SKATING: Staff is coordinating to get the Nottingham Lake Ice Skating community rink going as soon as conditions permit. Marketing will be low key and limited to Avon residents and visitors. Under either the Level Orange or Level Red COVID restrictions we can only permit 75 persons to use the rink at a time. Staff is making arrangements for hot chocolate, s’mores, a fire pit, some rink side seating with holiday lighting, rink lighting and a sound system. WEST AVON PRESERVE TRAILS RECONSTRUCTION: The Town got lucky with some extended dry weather and the (very) quick mobilization of Momentum Trails to perform the trail re-route construction in the West Avon Preserve. I toured the property yesterday and the new trail construction is nearly complete. This is great timing because spring construction would be much messier and would disrupt the early spring schedule for availability of trails. We can expect some finishing work to be performed in the spring, but that work will be minimal. Holy Cross Electric agreed to reimburse the Town for half of the trail re-route construction costs in the approximate amount of $27,500. JUNE CREEK EMERGENCY ROAD ACCESS: Matt Pielsticker, Planning Director, organized an initial meeting with representatives of Berry Creek Metropolitan District to walk the lower portion of access from Single Tree to June Creek which went very well. Town is proceeding to gather more information to present some schematic design ideas for an emergency access to the Berry Creek Metropolitan District Board of Directors and neighboring property owners. Depending upon the availability of a surveyor, this information may be ready as early as January or may have to wait until spring. HIGHWAY 6 CROSSING: Eva Wilson, Mobility Director, received approval from the Colorado Department of Transportation to install some pedestrian crossing warning signs along Highway 6 between the Stone Bridge intersection and Avon Road. We are also seeking to schedule a date with Eagle County commissioners, representatives from Colorado Department of Transportation and our local state legislators to discuss a formal pedestrian crossing safety improvement. EMPLOYEE AWARDS: We conducted our annual Employee Awards on Wednesday, December 2, 2020 via an all employee Zoom video call. Due to COVID protocols, this was not nearly as enjoyable as the traditional picnic held in Nottingham Park. However, there was plenty of well-deserved recognition. Council should be aware of the following employee awards: Safety Award: Jim Shoun, Transit Promoting a Happy and Fun Work Environment Award: Fara Denhart, Finance Safety Initiative Award: Kara Hasbrouck Schmidt, Recreation “I Can Help With That” Award: Paige Fike, Human Resources Pandemic Panther Award: Robert McKenner, IT/Finance “Disney Class Customer Service” Award: Kendall Moore, General Government Best Supporting Team Member Award: Emma Borel, Transit Page 3 of 3 Hardest Worker Award: Derek Place, Building Inspector Transit Superhero Award: Jonathan Lucero, Transit Unicorn Award: Diane Barker, Transit Peak Award: Detective Jonathan Lovins Pinnacle Award: Ineke de Jong, General Government 2021 DEPARTMENT WORK PLANS: I am working with Department Directors to prepare a DRAFT Department Work Plan to present to Council for review in January. The DRAFT Department Work Plan should be available before the holidays and will outline numerous projects, programs and policies that are proposed to be implemented in 2021. The Department Work Plan will replace the Strategic Plan going forward. There will be roughly 65-75 separate projects on the DRAFT list, most of which will be familiar to Council from past discussions. It will be a valuable exercise for Council to discuss the complete DRAFT Department Work Plan list and provide direction to affirm projects, or revise and reprioritize as desired by Council. 2021 COUNCIL SCHEDULE: Council members are encouraged to think about the schedule of meetings for 2021. Over the last several years we have consistently met on the 2nd and 4th Tuesday, with the exception of skipping a Council meeting for the school spring break in April, skipping a Council meeting in July or August to allow for summer travel and skipping the second Council meeting in December for the holidays. Council meeting schedule will be on the agenda for Council discussion at the first Council meeting in January. COUNCIL UPDATED INFORMATION: Staff will assemble Council and Department Director contact information and prepare an updated laminated pocket card of contact information for Council members. MUNICIPAL REFRESHER FOR COUNCIL: As is tradition, we will schedule a review of basic municipal laws, policies and practices for both Council meetings in January. Topics include (but are not limited to): Town Code of Ethics, Sunshine Laws, Executive Sessions, Colorado Open Records Act, Municipal Records Retention, Quasi-Judicial Proceedings and Ex Parte communications, Gift Restrictions, and Municipal Liability. Ineke and I are working to update the Council Handbook, which should be available on Monday. We plan to place all the reference documents on the Town’s website under the Government Tab as a side bar for quick and easy access for Council members in addition we will make a three-ring binder available. COUNCIL PROTOCOLS AND EXPECTATIONS: Council may wish to schedule time to discuss protocols and expectations as Council members. We have discussed bringing in a third party from Colorado Municipal League, CIRSA, or elsewhere to facilitate this discussion. This type of meeting and discussion often works well in a retreat format. Thank you, Eric (970) 390-2014 ewilson@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Eva Wilson, Mobility Director RE: 2020-2021 Winter Operations Update DATE: December 3, 2020 SUMMARY: Avon’s winter transit program (Skier Express Shuttle) began on Wednesday, Nov 25, 2020. The Skier Express Shuttle provided 555 trips on Opening Day. Every scheduled bus has a shadow bus staged in route to ensure bus capacity does not exceed State Guidelines. Transit Supervisors are roaming/monitoring bus queues during peak hours and dispatching buses as needed. Mutual Agreement: Beaver Creek Resort Company is supporting 1/2 of the cost to operate the Skier Express and Restaurant Shuttle, and will contribute $187,222 for the service (BC Service Rate).