Loading...
TC Minutes 06-09-2020 AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to order at 5:00 p.m. A roll call was taken, and Council members present by video/audio were Amy Phillips, Tamra Underwood, Jennie Fancher, Jake Wolf, Scott Prince, and Chico Thuon. Also present were Mobility Director Eva Wilson, Public Works Director Gary Padilla, Human Resources Director Lance Richards, Town Attorney Paul Wisor, Police Chief Greg Daly, Executive Assistant to the Town Manager Ineke de Jong, Town Manager Eric Heil, and Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:37 Mayor Smith Hymes requested to pull items 7.2 and 7.3 from the written reports as direction from Council is needed. She put these as business items 5.7 and 5.8. Councilor Fancher moved to approve the agenda as amended. Mayor Pro Tem Phillips seconded the motion and it passed by a vote of 6 to 1. Councilor Wolf voted no. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:42 No conflicts of interest were disclosed. Mayor Smith Hymes recognized what is going on lately, the unprecedented COVID-19 pandemic and the police brutality against an African American, George Floyd. She read a joint Eagle County Law Enforcement letter that was written after the protest in Vail, in which they shared their thoughts on recent national events. The peaceful protest planned in Nottingham Lake Park last Saturday was postponed due to the disappearance of 3-year old Sebastian Castro in Eagle. 4. PUBLIC COMMENT Video Start Time: 00:04:52 Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email for public comments. Braden Angel introduced himself and commented that he is running for District Attorney. He shared his email and website for questions: info@angelfordistrictattorney.com and angelfordistrictattorney.com Ernest Saeger, Executive Director of the Vail Valley Mountain Trails Alliance, commented on the current status of the West Avon Preserve. He expressed he is disappointed they were not brought in from the beginning of this project in order to be proactive about it. He mentioned Vail Valley Mountain Trails Alliance would like to be involved with the Town of Avon, Holy Cross Energy, and Eagle Valley Land Trust to plan how to reestablish these trails to their previous state. 5. BUSINESS ITEMS 5.1. PRESENTATION: VAIL HEALTH (TBD VAIL HEALTH) Video Start Time: 00:17:20 Chris Lindley, Executive Director of Eagle Valley Behavioral Health, presented the most updated data and statistics regarding COVID-19 and answered questions from Council. He mentioned that, as of today regarding inpatient hospitalization, there is only one patient hospitalized and Vail Health had AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE no more than two patients over the past 55 days; Outpatients continue with no concern below twenty-five patients per day; and regarding the wellness of the hospital clinicians, they have zero individuals test positive for over 35 days. Rate of COVID-19 spread has remained low since the end of March. He said COVID-19 is a serious threat and reminded people to stay at home as much as possible. Mr. Lindley requested Council to focus on the economic recovery. 5.2. RESOLUTION NO. 20-15 AUTHORIZING DEED RESTRICTION HOUSING PROGRAM (TOWN MANAGER ERIC HEIL AND TOWN ATTORNEY PAUL WISOR) Video Start Time: 01:11:04 Town Attorney Paul Wisor gave a brief summary and went through the changes made since the last meeting on May 26, 2020. Councilor Prince requested to clarify the definition of qualified owner and whether related or unrelated owners can be together on the loan and/or the title. Mayor Pro Tem Phillips requested to change natural person to natural person(s). Councilor Prince also pointed out some edits in the paperwork to be corrected. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to approve Resolution 20-15 Authorizing the Avon Deed Restriction Housing Program with the changes suggested by Mayor Pro Tem Phillips and Councilor Prince. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously. 5.3. PUBLIC HEARING: SECOND READING OF ORDINANCE NO. 20-06 AMENDING SECTION 3.12.110 OF THE AVON MUNICIPAL CODE TO AUTHORIZE ALLOCATION OF A PORTION OF REAL ESTATE TRANSFER TAX REVENUE TO THE COMMUNITY HOUSING FUND (TOWN MANAGER ERIC HEIL) Video Start Time: 01:41:27 Town Manager Eric Heil presented. Mayor Smith Hymes opened the Public Hearing and no public comments were made. Mayor Pro Tem Phillips moved to approve the second and final reading of Ordinance 20-06 Amending Section 3.12.110 of the Avon Municipal Code to Authorize Allocation of a Portion of Real Estate Transfer Tax Revenue to the Community Housing Fund. Councilor Fancher seconded the motion and the motion passed unanimously. 5.4. WORK SESSION: WILDRIDGE PROPERTY OWNER SURVEY (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:44:37 Planning Director Matt Pielsticker presented. Councilor Underwood expressed serious concern about asking certain questions as Council may not want to hear the answers and Council is elected to decide on some of these issues. Council discussed adding renters to the survey, rather than focusing only on homeowners. How many months/weeks a year people spend in their home should be included. Mayor Smith Hymes proposed to offer an incentive for completing the survey. Councilor Prince agreed. Councilor Fancher suggested to have an outdoor, socially distant, community outreach meeting to get people involved. Town Manager Eric Heil suggested Avon Business Vouchers as incentive. Mayor Smith Hymes called for public comments and no public comments were made. She reminded AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE the public about the Wildridge Outreach meeting tomorrow night starting at 5:30 p.m. 5.5. WORK SESSION: I-70 UNDERPASS DESIGN PRESENTATION (TOWN ENGINEER JUSTIN HILDRETH) Video Start Time: 02:15:24 Town Engineer Justin Hildreth presented. He explained this is a follow up presentation about one of the Capital Improvement Projects. Pedro Campos, on behalf of Zehren and Associates, made a presentation on this project and answered questions from Council. Councilor Wolf and Councilor Thuon expressed they are not in favor of spending any money o n this and feel as if it is a waste of money. They suggested staff should just stay on top of melting the snow and ice. Councilor Fancher said Council should not put a number on community safety. Councilor Prince feels this is not the right time and suggested to wait until next summer. He does not support snow melt at all. Councilor Phillips confirmed that there is over $83 Million in residential property ownership at Nottingham Road and those owners and residents deserve a safe road crossing. Councilor Wolf moved to immediately halt the Avon I-70 Underpass Improvements project. Councilor Thuon seconded the motion and the motion failed on a vote of 3 to 4. Councilor Fancher, Councilor Underwood, Mayor Pro Tem Phillips and Mayor Smith Hymes voted no. Councilor Underwood moved to continue, in the 2020 Capital Budget, with design elements for the I- 70 Underpass project as proposed tonight, the West side only, and using local contractors like Zehren and Associates and the civil engineer that Pedro Campos has been using and who is from Eagle, and spending $90,000 on design, boosting our local economy. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 4 to 3. Councilor Wolf, Councilor Thuon and Councilor Prince voted no. 5.6. OUTDOOR USE OF AMPLIFIED SOUND APPLICATION (CASE MANAGER DANITA DEMPSEY) Video Start Time: 03:00:38 Town Manager Eric Heil presented and answered questions from Council. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Wolf moved to approve the Outdoor Use of Amplified Sound Application for the Avon Pop Up Music performances at the Main Street Mall. Councilor Fancher seconded the motion. Councilor Wolf amended his motion to drop Main Street Mall as he would like to keep flexibility if staff decides on another location. Councilor Fancher seconded the amended motion and the motion passed unanimously. 5.7. PULLED WRITTEN REPORT 7.2 ELECTRIC VEHICLE READINESS PLAN (MOBILITY DIRECTOR EVA WILSON) Video Start Time: 03:06:21 Mobility Director Eva Wilson joined the meeting and answered questions from Council. She explained this will work on a membership basis. Town Manager Eric Heil mentioned this was in the budget and because Mobility Director Eva Wilson got the charger donation approved, it is now much under budget of what the budget was. Council direction was to proceed with this project. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE 5.8. PULLED WRITTEN REPORT 7.2 COURT RESURFACING UPDATE (REC DIRECTOR JOHN CURUTCHET) Video Start Time: 03:11:14 Recreation Director John Curutchet joined the meeting and answered questions from Council. Town Manager Eric Heil explained that if Council is in support of going with the “Pro Bounce” system on both courts, he would bring back a budget amendment to increase the Capital Improvement Expenditure for the court remodel compared to what was originally in the budget. Recreation Director John Curutchet explained the proposal is 2 full tennis courts, 2 full pickleball courts and 1 dual tennis/pickleball court. Councilor Underwood requested staff talk to the Vail Recreation District court person to see what system they use and if they are please d with it before buying the “Pro Bounce” system. Council direction was to proceed with this project. 6. CONSENT AGENDA 6.1. APPROVAL OF MINUTES FOR MAY 26, 2020 COUNCIL MEETING (TOWN CLERK BRENDA TORRES) Video Start Time: 03:21:55 Councilor Underwood moved to approve the Consent Agenda as presented. Councilor Fancher seconded the motion and it passed on a vote of 6 to 1. Councilor Wolf voted no. 7. WRITTEN REPORTS 7.1. JUNE 2ND PLANNING AND ZONING COMMISSION MEETING ABSTRACT (PLANNING DIRECTOR MATT PIELSTICKER) 7.4. WATER CONSERVATION REPORT (PUBLIC WORKS SUPERINTENDENT DREW ISAACSON) 8. MAYOR & C OUNCIL COMMENTS & MEETING UPDATES (10 MINUTES) Video Start Time: 03:23:26 Councilor Fancher thanked all town staff who came out for cleanup day. She thought it was productive and she enjoyed the live music. Councilor Wolf asked if there was a staff meeting about the musical playground. Town Manager Eric Heil confirmed there was a meeting and the potential locations: benches next to Recreation Center, Recreation Center entrance, next to Lake Street bus station, and the playground. He asked if there will be another piano. Councilor Wolf thanked Mayor Smith Hymes for the birthday cake. He also thanked the Police Departments in the Valley for setting an example for other communities and their effective communication. Councilor Underwood showed off her Avon logo face mask and thanked Public Works Director Gary Padilla for the awesome face covering design. Councilor Thuon asked for Council members’ input about how businesses are opening and how people are perceiving the re-opening. There is a big split in the community. Some act as if everything is fine and back to normal. He personally observed inappropriate behavior and lots of people acting like the virus is gone. Council members shared their opinion about wearing masks. Mayor Smith Hymes pointed out that based on Chris Lindley's presentation this evening, now is the time to test the "self-responsibility" of our community and see if we get another spike. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE Councilor Wolf mentioned he is proud to have been the first one to wear a mask to a Council meeting. He announced his performance at the Vilar Center on Thursday. Mayor Pro Tem Phillips responded to Councilor Thuon’s comments about wearing masks. She also stated it was very surreal to see our Avon Police Department Awards being given out during the May 26, 2020 Council meeting, while at the same time she was receiving news alerts from the Minneapolis Police Violence. She suggested for anyone in the public who missed it, to look at the first hour and a half of the May 26 Council meeting to see how great our Avon Police Department is. She also asked if we could give out free masks during the peaceful protest once it is rescheduled. She closed her comments thanking Public Works Director Gary Padilla for putting out the flag stands. She requested to add more flags to each existing pole and add some stands at entrances/exits on Avon Rd and I-70. Councilor Wolf asked if there is an update on the reopening of the Recreation Center. Town manager Eric Heil explained the reservation system. Councilor Prince commented that the system in place seems to be working very well and the reservation system is very easy. The staff is making it work and people adjust. 9. EXECUTIVE SESSION PERSONNEL MATTER CONCERNING TOWN MANAGER ANNUAL REVIEW PURSUANT TO CRS §24-6 -402(4)(F). Video Start Time: 03:46:31 Mayor Smith Hymes moved to convene into Executive Session for a Personnel Matter Concerning Town Manager Annual Review Pursuant to CRS §24-6-402(4)(F). Councilor Underwood seconded the motion and the motion passed unanimously. The time was 8:46 p.m. Executive Session was hosted in a virtual format, using Zoom.us. Council members present were Tamra Underwood, Jennie Fancher, Chico Thuon, Amy Phillips, Scott Prince and Jake Wolf. Also present was Town Attorney Paul Wisor. Executive Session started at 8:53 p.m. Executive Session ended at 10:00 p.m. 10. A DJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 10:00 p.m. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Brenda Torres, Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood