Loading...
TC Packet 06-30-2020 Special_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL SPECIAL MEETING AGENDA TUESDAY, JUNE 30, 2020 !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1.Call to order and roll call 2.Approval of agenda 3.Disclosure of any conflicts of interest related to agenda items 4.Public comment – comments are welcome on items not listed on the following agenda Public comments are limited to three (3) minutes. The speaker may request an additional one (1) minute, which may be approved by a majority of Council. 5.Business items 5.1. PUBLIC HEARING: Consideration of Emergency Ordinance No. 2020-08 Adopting a New Chapter 8.44 of Title 8 of the Avon Municipal Code Regarding Indoor Face Covering Requirements 6.Executive Session 6.1. For the purpose of receiving legal advice pursuant CRS §24-6-402(4)(b) and for the purpose of negotiations pursuant to CRS §24-6-402(4)(e) Buffalo Ridge Sale Agreement (Town Attorney Paul Wisor) 7.Adjourn to Convene as the Avon Housing Authority Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. THIS COUNCIL PACKET CONTAINS BOOKMARK LINKS WHICH ALLOWS YOU TO NAVIGATE TO SPECIFIC POINTS OF INTEREST / AGENDA ITEMS VERY EASILY, BY CLICKING ON THE BOOKMARK LINKS . EACH AGENDA ITEM HAS ITS OWN BOOKMARK LINK WHICH YOU CAN ACCESS IN THE MENU BAR ON THE LEFT-HAND SIDE OF THIS PDF. AS AN EXAMPLE, IF YOU CLICK ON THE BOOKMARK FOR AGENDA ITEM 5.1, IT WILL TAKE YOU STRAIGHT TO PAGE 3. _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 1 AVON HOUSING AUTHORITY MEETING AGENDA TUESDAY, JUNE 30, 2020 !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 1.CALL TO ORDER AND ROLL CALL 2.APPROVAL OF AGENDA 3.PUBLIC COMMENT 4.BUSINESS ITEMS 4.1. RESOLUTION 20-01 ELECTRONIC PARTICIPATION POLICY FOR TOWN MEETINGS DURING A LOCAL DISASTER EMERGENCY (TOWN ATTORNEY PAUL WISOR) 4.2. RESOLUTION 20-02 DESIGNATING LOCATIONS FOR POSTING THE NOTICES OF PUBLIC MEETINGS (TOWN ATTORNEY PAUL WISOR) 4.3. RESOLUTION 20-03 POTENTIAL APPROVAL OF BUFFALO RIDGE SALE AGREEMENT (TOWN ATTORNEY PAUL WISOR) 4.4. APPROVAL OF DECEMBER 14, 2004 AHA MEETING MINUTES 5.ADJOURN *Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item, and may permit public comment for any other agenda i tem, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum prese nt. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. 970.748.4004 eric@avon.org TO: Honorable Mayor Smith Hymes and Council FROM: Eric Heil, Town Manager RE: Face Covering Update DATE: June 26, 2020 SUMMARY: This report provides an update on face covering guidance in Eagle County and recent discussions of a potential regulation requiring face coverings. This report also presents an emergency ordinance that would establish an indoor face covering requirement for Town of Avon for Council discussion and consideration. EAGLE COUNTY UPDATE: The Eagle County Public Health Order was amended on June 26, 2020, but did not change the guidance on face coverings, which is stated as follows: Guidance on face coverings will remain consistent with the current Green Phase, which strongly recommends the use of face coverings in indoor public spaces and requires their use for employees in certain professions where 6 feet of social distancing cannot be maintained. The topic of face covering requirements was discussed in the last Mayors and Managers on Friday, June 19 and on our weekly managers meeting this Wednesday, June 24. There has been general recognition that neighboring communities, including Pitkin County, Summit County and the Town of Basalt have adopted face covering requirements. Eagle County intends to proceed with a campaign of strong messaging to encourage wearing face coverings in public settings but has not indicated that they intend to consider or adopt a face covering requirement at this time. The sample public message from Eagle County attached to this report. IMPACT ON FACE COVERING USAGE: General conclusions reached from reports provided by others as well as personal observation is that the level of usage of face coverings is much higher, consistent and uniform in those jurisdictions where a face covering requirement has been adopted. An expected benefit of adopting a face covering is to achieve a much higher rate of indoor face covering usage. EFFICACY OF FACE COVERINGS: There has been considerable confusion and debate over the efficacy of face coverings in slowing the rate of infections. Medical Masks versus Cloth Face Coverings: Medical Masks, such as N95 masks, have the ability to protect the person wearing the mask from infection. There is ample evidence that such masks are effective for this purpose which I will not rehash in this report. The Center for Disease Control (“CDC”) provided initial guidance that the public should not wear masks due to a concern that the usage of N95 masks by the general public would diminish an already inadequate national supply of N95 masks that were prioritized for health works and essential workers. The subsequent guidance by the CDC to recommend that the general public wear cloth face coverings has generated both confusion, skepticism and a lack of confidence in the CDC. Cloth face coverings do not protect the person wearing the cloth face covering. Rather, a cloth face covering reduces the range that expelled breath droplets that may contain the coronavirus can travel. There have been recent scientific studies to support this effect, but it is also common sense that your sneeze or cough does not travel as far when there is a cloth in front of your mouth. The primary reason for wearing Page 2 of 3 cloth face coverings is to protect others in close proximity from infection from the wearer, not to protect the wearer of the cloth face covering. PRESENT NEED AND PROJECTED NEED: Currently, hospital capacity is substantial, new case rates are still low (although they jumped significantly in the last week to 29 cases in the previous 5 days), and the percentage rate of positive tests is low (10%). Based on indicators at the time of writing this report and in looking back over the last 4-6 weeks, there is not a compelling need to change regulations. On the other hand, recent amendments to state and county public health orders now allow 100% lodging occupancy and we are likely to see at or near 100% lodging occupancy in Avon and the surrounding area beginning next Friday, July 3rd. Avon and the surrounding area traditional enjoys strong lodging occupancy and visitor traffic through the entire months of July and August. Proactively adopting regulations to promote uniform and consistent usage of face coverings indoors may be timely before high visitor occupancy occurs in Avon. BUSINESS IMPACT: There are a variety of business perspectives. Some businesses feel that adoption of a face covering requirement by the local government would facilitate their ability to impose and enforce the usage of face coverings uniformly and consistently while other businesses believe that both businesses and customers should be able to determine the level of risk that is acceptable. FREEDOMS AND CONSTITUTIONAL LAW: The debate concerning face coverings has often raised concerns about abridgement of freedoms and violating constitutional rights. There is no constitutional right or freedom that entitles persons to harm other persons. A common law and requirement throughout the nation and through Eagle County right now is that a person who is sick and experiencing coronavirus systems (i.e. obviously infectious) does not have a right to enter a public place, whether a public facility or private business. I am aware of no arguments that prohibiting sick and infectious persons from indoor places is a violation of freedoms or constitutional rights. Theoretical constitutional arguments aside, 31-15- 401(1)(b), C.R.S., empowers the Town “to do all acts and make all regulations which may be necessary or expedient for the promotion of health or the suppression of disease.” Thus, under state statute, the Town is clearly authorized to taken action it deems necessary to prevent the continued spread of COVID-19.The dilemma and particular challenge with coronavirus is that asymptomatic persons can infect others but they are often not aware that they are infectious in the days before symptoms materialize. The benefit of widespread usage of cloth face coverings in public settings is to minimize the potential for those who are infectious, but unknowing that they are infectious, from infecting others. Thus, the basis for cloth face covering requirements is that the public health concern and benefit is legitimate, the obligation and inconvenience to the wearer is minimal, and the requirement is narrowly tailored to meeting a legitimate public health concern. EMERGENCY ORDINANCE: The Emergency Ordinance presented to Council would establish a face covering requirement in Avon that only applies to indoor businesses and facilities open to the public. It is narrowly tailored to the areas where the greatest concerns arise, such as grocery stores, restaurants, and other indoor businesses open to the public. It does not apply to any portion of a business which is outdoor or to any outdoor setting in general. The requirements closely follow the requirements imposed by the State of Colorado on governmental facilities, but include a series of exceptions. Enforcement of the ordinance does not place an undue burden on the Avon Police Department. Rather, business will be primarily responsible for ensuring customers comply with the requirements of the ordinance. The Town Manager will be responsible for issuing warnings to businesses that permit employees or customers to ignore the ordinance, and the Town Manager can potentially suspend a business that consistently fails to ensure its Page 3 of 3 employees and customers wear face coverings as required. The ordinance will terminate upon a declaration by Council that the Local Emergency Disaster has ended in Avon. OPTIONS: The following options are presented to Council. 1.No Action to Adopt Face Covering Requirement: Under this option Staff will cooperate with Eagle County to participate and distribute as a partner the Eagle County messaging to encourage the use of face coverings. 2.Take an Official Position to Endorse a Face Covering Requirement: Under this option, Council would submit a letter to the Eagle County Board of County Commissioners urging the Eagle County Commissioners to adopt a county wide face covering requirement. 3.Adopt an Emergency Ordinance for Face Coverings: Under this option, Council would adopt the emergency ordinance as presented or as amended by Council and would engage in messaging making clear face coverings are required in Avon under certain circumstances. Council may consider a combination of options. RECOMMENDATION: My recommendation is to adopt the emergency ordinance for these reasons: (1) I have observed a much higher level of face covering usage in jurisdictions that have adopted requirements with no observations of enforcement difficulties; (2) I believe there is ample evidence to support widespread face covering use does reduce the rate of infection; (3) the impending influx of visitors will be a changed circumstance that will increase the potential for infections in the Avon community and (4) I believe there are many visitors who prefer to visit an area that is taking all reasonable precautions, including adoption of indoor face covering requirements. Thank you, Eric Ord 20-08 – Adding Chapter 8.44 – Regarding Indoor Face Coverings – June 30, 2020 Page 1 of 4 EMERGENCY ORDINANCE NO. 20-08 ADOPTING A NEW CHAPTER 8.44 OF TITLE 8 OF THE AVON MUNICIPAL CODE REGARDING INDOOR FACE COVERING REQUIREMENTS WHEREAS, COVID-19 is a highly contagious virus that has spread throughout the United States, including the Town of Avon, Colorado (the “Town”); and WHEREAS, COVID-19 may cause serious illness and death, especially with respect to elderly persons or those with underlying health conditions; and WHEREAS, on January 30, 2020, the World Health Organization declared the worldwide outbreak of COVID-19 a public health emergency of international concern; and WHEREAS, on January 31, 2020, the United States Department of Health and Human Services declared COVID-19 a public health emergency; and WHEREAS, on March 6, 2020, Eagle County declared a local disaster; and WHEREAS, on March 10, 2020, in response to the spread of COVID-19, Governor Polis declared a state of emergency; and WHEREAS, on March 19, 2020, the Avon Town Manager declared a local disaster emergency, and Town Council extended such declaration on March 24, 2020; and WHEREAS, the Town Council reaffirms that protecting public health is the Council’s top priority; and WHEREAS, the Town Council is empowered by Section 31-15-401(1)(b), C.R.S., to do all acts and make all regulations which may be necessary or expedient for the promotion of health or the suppression of disease; and WHEREAS, the Governor of the State of Colorado and the Colorado Department of Public Health and Environment have acknowledged that the wearing of face coverings in public settings is beneficial and helps to prevent the spread of COVID-19; and WHEREAS, this ordinance is adopted to attempt to limit the health impacts of COVID- 19 within the Town by establishing requirements for the public to utilize face coverings when inside places of business within the Town that are open to the public, or when members of the public are unable to maintain safe social distancing (six or more feet separation) from others not of their own household, and to thereby slow the spread of COVID-19 within the Town; and ATTACHMENT A Ord 20-08 – Adding Chapter 8.44 – Regarding Indoor Face Coverings – June 30, 2020 Page 2 of 4 WHEREAS, Section 6.6 of the Charter permits the adoption of ordinances on one reading with the concurring vote of five (5) Council members after posting notice of a public hearing and conducting a public hearing; and, WHEREAS, Avon Town Council finds that amendments to the Avon Municipal Code will more effectively implement the sales tax on tobacco products and the excise tax on cigarettes and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Avon Town Council. Section 2. Addition of Chapter 8.44 to Title 8 of the Avon Municipal Code. Chapter 8.44, “Indoor Face Covering Requirements” is added to Title 8, “Health and Safety,” of the Avon Municipal Code to read as set forth in Exhibit A: Addition of Chapter 8.44 to Title 8 of the Avon Municipal Code, attached hereto. Section 4. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Avon Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 5. Effective Date. This Ordinance shall take effect immediately upon adoption in accordance with Section 6.6 of the Charter. Section 6. Repeal. This ordinance shall be automatically repealed at such time as the Town Council declares that the COVID-19 public health emergency within the Town has passed. Section 7. Codification of Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. ATTACHMENT A Ord 20-08 – Adding Chapter 8.44 – Regarding Indoor Face Coverings – June 30, 2020 Page 3 of 4 Section 8. Publication by Posting. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. Section 9. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST AND FINAL READING on June 30, 2020. BY: ATTEST: ____________________________ ____________________________ Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk APPROVED AS TO FORM: ____________________________ Paul Wisor, Town Attorney ATTACHMENT A Ord 20-08 – Adding Chapter 8.44 – Regarding Indoor Face Coverings – June 30, 2020 Page 4 of 4 EXHIBIT A: CHAPTER 8.44 CHAPTER 8.44 – Indoor Face Covering Requirements 8.44.010 – Purpose and Intent. It is the purpose and intent of this Chapter to adopt requirements for the use of face coverings while indoors in the Town of Avon during the coronavirus pandemic to reduce the spread of the coronavirus in the Avon community, including residents and visitors. This Chapter 8.44 shall not supersede or replace any requirement adopted by Eagle County or the State of Colorado which is more strict. 8.44.020 – Definitions Face Covering means a medical or non-medical cloth face covering that covers the nose and mouth and remains affixed in place without the use of one’s hands. 8.44.030 – Indoor Face Covering Requirements All persons shall wear face coverings when entering and at all times while inside the areas of a business which is open to the public, subject to the following exceptions when a face covering shall not be required: A. When wearing a face covering would inhibit an individual’s health due to an existing health condition; B. Persons under two years of age; C. When seated for dining or consumption within a restaurant or bar; D. When receiving personal or health services that require access to the mouth or nose, including but not limited to dentistry or dermatology; E. When exercising in a gym or fitness center when wearing a face covering is not physically possible; F. During an indoor office meeting that is not open to the general public when persons can maintain at all times a minimum social distance of six feet; and, G. During a special event under a special event activity permit issued by the Town that identifies persons who may be exempt and includes such conditions as may be imposed by the Town. 8.44.040 – Enforcement The Town Manager, including the Town Manager’s designee, is authorized to enforce this Chapter 8.44 by promulgating and publishing guidance and information to private businesses, receiving complaints, issuing warnings to businesses, and suspending a business license for up to a maximum of ten (10) days. Guidance for enforcement includes strong reliance on communication, education and warnings for businesses and any suspension business license suspension shall only be appropriate in circumstances where non-compliance occurs after two or more warnings or when knowing and flagrant non-compliance occurs. ATTACHMENT A Background In addition to being home to a thriving, health-conscious community, Eagle County is also a world-famous tourism and recreation destination. Second homeowners, vacationers, and day- trip visitors will continue to enter the county to enjoy our mountain lifestyle, dining, and entertainment opportunities. While we will continue to warmly welcome visitors, there is a valid concern among our residents that those travelling into the area from the outside may not be as committed to or aware of our public health standards and behaviors. Travelers may be originating from areas with different guidelines, or they may feel that being on vacation in a perceived safe haven from COVID-19 allows them to drop their guard and adopt a more relaxed attitude. Our constituents, who have made significant sacrifices and continue to commit to Eagle County Public Health and Environment’s recommendations and requirements, seek full confidence that visitors will respect past and ongoing efforts and adapt to our containment standards. And naturally, it is in the best interests of our medical infrastructure and visitors themselves to enjoy a healthy stay and return home well. The following are a collection of strategies designed to reinforce county messaging directed at visitors, who may or may not be familiar with our standards. There are likely gradients of efforts we can commit to these project proposals. Some may come at no or low cost, while others may come with a price tag of varying magnitude. Most if not all campaigns would be presented in both English and Spanish. The Communications Department is appealing to the guidance of the Board of County Commissioners for which projects to pursue, and to what extent. Though the specifics of messaging would change with the medium, the goal will be to remind visitors in an approachable, friendly, understandable manner to: ●Socially distance from those not in the group you came with ●Wear face coverings when in public ●Understand and adhere to the five commitments of containment ●Visit local websites for the latest information (www.eaglecounty.us, ECEmergency.org, discovervail.com, minturn.org, visitvailvalley.com, basaltchamber.org Project Proposals Window clings for business storefronts ●Design and produce graphic-heavy “window clings” or decals that local businesses can display as customers enter the establishment. Eagle County has versions of these in the Business Toolkit, but those require the business to print them and are somewhat text heavy and official-looking. These would be high-quality, friendly, eye catching visuals reminding visitors to wear face coverings, socially distance, and otherwise comply with the establishment’s preferences while they are there. Possible partner firms would be 970 Design or O M O design in Summit County. ATTACHMENT B ●Cost: $1/cling Letter to businesses Door hangers in hotels and online rentals ●Design and produce “Got mask?” door hangers for hotel rooms and other rental properties. ●Cost: $300-$500 (about 1,164 units in Eagle County) Heath Harmon’s letter to visitors ●Print and distribute copies of Public Health and Environment Director Heath Harmon’s letter to county visitors. The letter could be placed in hotel rooms, displayed at check-in counters, or at local businesses. We could also run the letter as an ad in the paper. Airport messaging ●As travelers arrive in the Eagle County Regional Airport, they will be greeted by public health messaging. ●We can place ads on their screens by purchasing them through All-Star Media. Cost tbd. ●We could utilize the audible public address system at no cost. ●We could use the large wall spaces and set up tables with brochures or welcome packets for no cost other than the materials. Welcome packets could resemble those created by Pitkin County. ●We could also create a video similar to one produced by Pitkin County. Vail Daily advertising ●Purchase ongoing advertising throughout the summer, both digital and in print. Leverage native advertising on the homepage. Print ads would likely run on weekends or during holidays to maximize cost effectiveness. ●Cost: See Appendix Facebook advertising ●Create and boost posts designed for visitors using Eagle County channels (One Valley Voice, Eagle County Government, Eagle County Public Health, Eagle County PIO). ●Cost: $100-200 Bus wraps ●Design and place bus wraps on ECO Transit busses. ●Cost: The prices for the internal cards are $300 per 4-week period each for the ECO buses and Avon buses, plus production cost ($200 and $80 respectively). The price for an external ad can range from $300 to $1050 depending on the size. Update: Turns out you can do interior cards and one external ad on ECO Transit for three periods (12 weeks) for just the price of production. Any ads beyond that would be space cost plus production. That includes any cards in Avon Transit. ATTACHMENT B Roadside signs ●Utilize electronic displays to convey brief, effective messaging and where to find web resources. The county’s Road and Bridge Department has two immediately available, and the Town of Vail as well as other municipalities might as well Sandwich boards ●Purchase and implement designs for 25 sandwich boards for distribution in well- trafficked locations, including parking garage entrances/exits, events venues, open air markets, malls, main streets, etc. ●Cost: 2’x3’ are $45.00 each, 25 would be $1,125 Appendix Vail Daily advertising cost options Here is a summary of products I recommend (Both for Aspen and Vail) vaildaily/aspentimes.com - Display ads to run on both sites. Each of our audience is comprised of 50% out of market readers. Second homeowners and frequent visitors to our valley’s visit our sites to keep up on happenings. We can run ads on the site to get the info to them before they arrive – Stay Safe while visiting – then can link to page with all the regulations or appropriate landing page. See attached for online snapshot. Cost - $12 for 1,000 impressions – recommend 15,000 impressions per week/per site Native Advertising – This would be an article listed in top news stories each day (see screen shot below). We would work with you to create an article that educates the visitors on COVID safety in the valley with a headline that would be on the news listing - as example – Heading to the Valley? 5 things to know before you come A link to other sites/resources can be included in the article Cost - $499 for article to be written and created, $199 per day to run on site, the Vail Daily is offering $200/for 5 days a week in effort to sponsor and get the word out, Aspen Times has not yet committed to what they can offer, I will advise. Print - Run ads in paper Friday-Monday to capture the visitor when in town and beginning their stay. Ad size and frequency can be dependent on message and traffic. Cost – Dependent on size, but both papers are offering Buy 2 Get 1 Free for this campaign. Proposed schedule – Here are 2 suggested schedules ATTACHMENT B Proposed Plan 1- Best frequency to get message out. Digital – Run 15K impressions in each market per week – July and August – 9 weeks $180 per week/per market, 9 weeks - $3,240 Native – Vail Daily (Aspen – TBD) 9 weeks at $200/week - $1,800 Print - 3 – 1/3 page ads per week/market (buy 2 get 1 free)- $278 per ad x 4 ads – $1,114 per week This would be average, there may be slower weeks that we can run fewer ads – do we want as much coverage in Aspen? Option 2 – Run 10,000 impressions per week/per market – this is lowest I would recommend - $120/per week – per market - $240 x 9 - $2,160 total Native – Run July and August week 1 only – 5 weeks/$200 per week - $1,000 total Print – Run ¼ page 3 times per week - $209 per ad x 4 ads - $836 per week – customize weeks ATTACHMENT B CS 316651-A 05/04/2020 Important Information About Your Cloth Face Coverings As COVID-19 continues to spread within the United States, CDC has recommended additional measures to prevent the spread of SARS-CoV-2, the virus that causes COVID-19. In the context of community transmission, CDC recommends that you: Stay at home as much as possible Practice social distancing (remaining at least 6 feet away from others) 6 ft Clean your hands often In addition, CDC also recommends that everyone wear cloth face coverings when leaving their homes, regardless of whether they have fever or symptoms of COVID-19. This is because of evidence that people with COVID-19 can spread the disease, even when they don’t have any symptoms. Cloth face coverings should not be placed on young children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated, or otherwise unable to remove the mask without assistance. How cloth face coverings work Cloth face coverings prevent the person wearing the mask from spreading respiratory droplets when talking, sneezing, or coughing. If everyone wears a cloth face covering when out in public, such as going to the grocery store, the risk of exposure to SARS-CoV-2 can be reduced for the community. Since people can spread the virus before symptoms start, or even if people never have symptoms, wearing a cloth face covering can protect others around you. Face coverings worn by others protect you from getting the virus from people carrying the virus. How cloth face coverings are different from other types of masks Cloth face coverings are NOT the same as the medical facemasks, surgical masks, or respirators (such as N95 respirators) worn by healthcare personnel, first responders, and workers in other industries. These masks and respirators are personal protective equipment (PPE). Medical PPE should be used by healthcare personnel and first responders for their protection. Healthcare personnel and first responders should not wear cloth face coverings instead of PPE when respirators or facemasks are indicated. N95 respirator Cloth covering General considerations for the use of cloth face coverings When using a cloth face covering, make sure: •The mouth and nose are fully covered •The covering fits snugly against the sides of the face so there are no gaps •You do not have any difficulty breathing while wearing the cloth face covering •The cloth face covering can be tied or otherwise secured to prevent slipping Avoid touching your face as much as possible. Keep the covering clean. Clean hands with soap and water or alcohol-based hand sanitizer immediately, before putting on, after touching or adjusting, and after removing the cloth face covering. Don’t share it with anyone else unless it’s washed and dried first. You should be the only person handling your covering. Laundry instructions will depend on the cloth used to make the face covering. In general, cloth face coverings should be washed regularly (e.g., daily and whenever soiled) using water and a mild detergent, dried completely in a hot dryer, and stored in a clean container or bag. For more information, go to: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/cloth-face-cover-faq.html cdc.gov/coronavirus ATTACHMENT C Resolution 20-01 Electronic Participation Policy During a Local Disaster Emergency June 30, 2020 Page 1 of 4 AVON HOUSING AUTHORITY TOWN OF AVON, COLORADO RESOLUTION 20-01 ADOPTING AND ELECTRONIC PARTICIPATION POLICY FOR AUTHORITY MEETINGS DURING A LOCAL DISASTER EMERGENCY WHEREAS, the Avon Housing Authority (the “Authority”) is a public body corporate and politic, and has been duly created, organized, established and authorized by the Town of Avon, Colorado (the “Town”); and WHEREAS, the Authority is a “local public body” as defined under Colorado Open Meetings Law, and therefore the Authority’s meetings must be open to the public and its meetings may not be conducted in secret; and WHEREAS, the Town of Avon issued and Declaration of Local Disaster Emergency on March 19, 2020 in response to the spread of the COVID-19 virus; and WHEREAS, the spread of the COVID-19 virus requires individuals to practice self-distancing and otherwise limiting social interaction such that in-person attendance at Authority meetings by Authority members, staff and members of the public is rendered impracticable; and WHEREAS, in order to continue to conduct Authority business during the current local disaster emergency requires attendance be accomplished through electronic participation; and WHEREAS, the Authority desires to adopt and Electronic Participation Policy for Authority Meetings During a Local Disaster Emergency (the “Policy”); and WHEREAS, the Authority finds that adoption of the policy will promote meeting efficiency as well as promote the understanding and transparency of Council meeting procedures for the general public and protect the health, safety and wellness of the Avon community. NOW, THEREFORE BE IT RESOLVED BY THE AVON HOUSING AUTHORITY, that the Electronic Participation Policy for Authority Meetings During a Local Disaster Emergency attached hereto as Exhibit A are hereby adopted. Resolution 20-01 Electronic Participation Policy During a Local Disaster Emergency June 30, 2020 Page 2 of 4 ADOPTED JUNE 30, 2020 by the AVON HOUSING AUTHORITY By:_______________________________ Attest:___________________________ Sarah Smith-Hymes, Chairman Brenda Torres, Authority Clerk EXHIBIT A ELECTRONIC PARTICIPATION POLICY AT AVON HOUSING AUTHORITY MEETINGS DURING A LOCAL DISASTER EMERGENCY Purpose. The purpose of this Electronic Participation Policy (“Policy”) is to specify the circumstances and means under which the Avon Housing Authority (“Authority”) shall conduct regular and special meetings by telephone or other electronic means of participation, such as video- conferencing that is clear, uninterrupted and allows two way communication for the participating members ("Electronic Participation"). Electronic Participation has inherent limitations because Electronic Participation effectively precludes a member of the Authority from contemporaneously observing documentary information presented during meetings; from fully evaluating a speaker's non-verbal language in assessing veracity or credibility; and from observing non-verbal explanations during a speaker's presentation or testimony. The Authority finds that these limitations, inherent in Electronic Participation, may produce inefficiencies in meetings, increase the expense of meetings, and alter the decision-making process. As such, the Authority shall only utilize the policies contained herein upon the adoption by the Town of Avon of a resolution declaring, or the Avon Town Manager declaring, a local disaster emergency pursuant to §24-33.5- 709, C.R.S. Statement of General Policy. The Authority may conduct a regular or special meeting of the Authority by electronic means only in accordance with this Policy. Emergency Situations. In the event a quorum is unable to meet at the day, hour, and place fixed by the rules and procedures of the Authority because meeting in-person is not practical or prudent due to an local disaster emergency affecting the Town, meetings may be conducted by telephone, electronically, or by other means of communication so as to provide maximum practical notice. Meetings may be held by telephone, electronically, or by other means of communication if all of the following conditions are met: A local disaster emergency has been declared pursuant to §24-33.5-709, C.R.S.; and The Avon Town Manager or the Avon Town Council determines that meeting in person is not practical or prudent, because of matters related to the declaration of local disaster emergency affecting the Town; and All members of the Authority, and at least one Town staff member can hear one another or otherwise communicate with one another and can hear or read all discussion and testimony in a manner designed to provide maximum notice and participation; and Members of the public can hear the Authority’s proceedings and are afforded opportunities to participate in public comment; and All votes are conducted by roll call; and Minutes of the meeting are taken and promptly recorded, and such records are open to public inspection; and To the extent possible, full and timely notice is given to the public setting forth the time of the meeting, the fact that some members of the Authority may participate by telephone, and the right of the public to monitor the meeting from another location. Arranging for Electronic Participation. The Town Manager shall contact Council members at least twenty-four hours in advance of a regular or schedule meeting to provide notice of a meeting conducted under this policy. The Town shall initiate the Electronic Participation not more than ten (10) minutes prior to the scheduled time of the meeting. Upon disconnection during a meeting, the Town Clerk shall make at least three attempts to re-initiate the connection. Executive Sessions. In the event that the Authority holds an executive session pursuant to §24-6-402, C.R.S., participants shall be authorized to attend via Electronic Participation. Any executive session conducted under this policy shall be recorded electronically as provided for by statute. Applicability of Policy. This Policy shall apply to all regular and special meetings (including work sessions) of the Authority. Reasonable Accommodations. The Authority shall provide reasonable accommodation and shall waive or modify provisions of this Policy to provide handicapped members of the Avon community full and equal access to applicable meetings. Res 20-02 Posting of Notice June 30, 2020 Page 1 of 2 AVON HOUSING AUTHORITY TOWN OF AVON, COLORADO RESOLUTION 20-02 DESIGNATING A PUBLIC PLACE WITHIN THE BOUNDARIES OF THE AUTHORITY WHERE NOTICES OF MEETINGS OF THE AUTHORITY’S BOARD SHALL BE POSTED WHEREAS, the Avon Housing Authority (the “Authority”) is a duly organized body corporate and politic under and by virtue of the laws of the State of Colorado; WHEREAS, the Authority is required by Section 24-6-402(2)(c), C.R.S., to designate the public place or places for posting notice of its meetings annually at the Board’s first regular meeting of each calendar year; and NOW THEREFORE, BE IT RESOLVED, BY THE AVON HOUSING AUTHORITY, TOWN OF AVON, COLORADO: Section 1. Notice of meetings of the Board required pursuant to Section 24-6-401, et seq., C.R.S. shall be posted within the boundaries of the Authority at least 24 hours prior to each meeting at the following locations: Avon Town Hall, 100 Mikaela Way Avon Recreation Center, 90 Lake Street Avon Public Library, 200 Benchmark Road Avon Elementary School, 850 W Beaver Creek Boulevard Town of Avon Website - www.avon.org [SIGNATURE PAGE FOLLOWS] Res 20-02 Posting of Notice June 30, 2020 Page 2 of 2 ADOPTED this 30th day of June 2020. AVON HOUSING AUTHORITY By: __________________________________ Sarah Smith-Hymes, Chairperson Attest: ________________________________ Brenda Torres, Authority Clerk Res 20-03 Sale of Interest in Buffalo Ridge LLLP June 30, 2020 Page 1 of 4 AVON HOUSING AUTHORITY RESOLUTION 20-03 APPROVING SALE OF AVON HOUSING AUTHORITY INTEREST IN BUFFALO RIDGE LLLP WHEREAS, Corum Real Estate Group, Inc., a Colorado corporation (“Corum”), developed that certain multi-family residential low income housing project known as the Buffalo Ridge Apartments located on certain real property located in the Town of Avon, Eagle County, Colorado, and consisting of a portion of the subdivision known as The Village (at Avon) Filing No. 2 (the “Project); WHEREAS, Corum formed Buffalo Ridge II LLLP, a Colorado limited liability limited partnership (the “LLLP”) for the purposes of owning, developing, constructing and operating the Project; and WHEREAS, for purposes of financing the Project, SunAmerica Housing Fund 1048 (“SunAmerica”) became an investment partner in the LLLP for purposes of providing capital contributions to the LLLP and the Project; and WHEREAS, Traer Creek-RP LLC (“Traer Creek”) became special limited partner in the LLLP for purposes of providing the real property on which the Project is located, which land dedication was made in partial satisfaction of Traer Creek’s affordable housing obligations under The Village (at Avon) PUD; and WHEREAS, the Town of Avon (the “Town”), acting by and through the Avon Housing Authority (the “Authority”), became a special limited partner in the LLLP for the purpose of exempting the Project from real property taxation pursuant to §§ 29-4-226 and 227, C.R.S; and WHEREAS, pursuant to the LLLP’s Amended and Restated Agreement of Limited Partnership (the “LLLP Partnership Agreement”), the Authority has a 0.0025% interest in the LLLP; and WHEREAS, pursuant to the LLLP Partnership Agreement, the Authority is entitled to 3.00% of any net proceeds realized from the sale of the LLLP; and WHEREAS, SunAmerica now desires to sell, and Corum desires to purchase, its interests in the LLLP, and for tax and other legal reasons Corum must acquire Traer Creek’s and the Authority’s respective interests in the LLLP to complete the transaction; and Res 20-03 Sale of Interest in Buffalo Ridge LLLP June 30, 2020 Page 2 of 4 WHEREAS, in order to facilitate the acquisition of the property, Corum has formed Buffalo Ridge, LLC, a Delaware limited liability company (“Buffalo Ridge”) for purposes of owning and operating the Project; and WHEREAS, Corum has formed OI-CREG Cherry Creek, LLC, a Delaware limited liability company (“OI-CREG”), which shall serve as the initial voting member and Manager of Buffal Ridge; and WHEREAS, to facilitate the acquisition of the Project, OI-CREG desires to purchase the Authority’s interest in the LLLP for $650,000.00, which is equal to the 3% of overall purchase price of the LLLP, less repayment of outstanding debt of the LLLP and closing costs; and WHEREAS, in order to maintain the affordability of the Project, OI-CREG, as the voting member and Manager of Buffalo Ridge, desires to admit the Authority as a Class “A” Member of Buffalo Ridge for the purpose of exempting the Project from real property taxation pursuant to §§ 29-4-226 and 227, C.R.S; and WHEREAS, the Authority desires to sell its interest in the LLLP to OI-CREG; and WHEREAS, the Authority believes that it is in the best interests of the Project, the Town, and the Authority that the Authority act and serve as a Class “A” Member in Buffalo Ridge as such membership will assist in providing safe, decent and affordable housing to the residents of the Town; and WHEREAS, the Avon Town Council hereby finds, determines and declares this Resolution will promote the health, safety and general welfare of the Avon community. NOW THEREFORE, BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. The Authority hereby ratifies, confirms and approves the sale of its special limited partner interest in the LLLP, and agrees to be admitted to, and serve as, a Class “A” Member of Buffalo Ridge in order to exempt the Project from real property taxation pursuant to and in accordance with the provisions of C.R.S. §§ 29-4-226 and 227. Section 2. The Chairman or appropriate designee of the Authority, is hereby authorized and empowered to execute and deliver any and all documents and instruments on behalf of the Authority to cause its admission to Buffalo Ridge as a Class “A” Member thereof at such times and on such terms and conditions as such officer may deem acceptable in his or her sole discretion, such acceptance to be evidenced by such officer’s execution and delivery of such documents and instruments. Section 3. The foregoing officers are hereby authorized and empowered to execute and deliver any other documents or instruments on behalf of the Authority that such officers may deem necessary or desirable in connection with its Class “A” Membership in Buffalo Ridge, on Res 20-03 Sale of Interest in Buffalo Ridge LLLP June 30, 2020 Page 3 of 4 such terms and conditions as such officers deem acceptable, such acceptance to be evidenced by such officers’ execution and delivery of any such documents or instruments. Section 4. The Authority hereby ratifies, confirms and approves all actions previously taken by Corum, OI-CREG and Buffalo Ridge in connection with the formation of Buffalo Ridge and the acquisition, ownership, construction, development, financing, operation and management of the Project [SIGNATURE PAGE FOLLOWS] Res 20-03 Sale of Interest in Buffalo Ridge LLLP June 30, 2020 Page 4 of 4 ADOPTED this 30th day of June 2020. AVON HOUSING AUTHORITY By: __________________________________ Sarah Smith-Hymes, Chairperson Attest: ________________________________ Brenda Torres, Authority Clerk TOWN OF AVON AVON HOUSING AUTHORITY AGENDA DECEMBER 14, 2004 – 4:50 PM MEETING TO BE HELD AT AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, CO 1.Call to Order / Roll Call 2.Resolution Authorizing Second Amendment to Amended and Restated Agreement of Limited Partnership of Buffalo Ridge II, LLP (John Dunn) – Resolution related to the Avon Housing Authority agreeing to serve as a limited partner of Buffalo Ridge II, LLLP in order to exempt the Buffalo Ridge Apartments from real property taxation. 3.Other Business 4.Consent Agenda 5.Adjournment MINUTES OF THE AVON HOUSING AUTHORITY OF THE TOWN OF AVON, COLORAOD HELD DECEMBER 14, 2004 A meeting of the Avon Housing Authority of the Town of Avon, Colorado was held at 400 Benchmark Road, Avon, Colorado in the Council Chambers. Chairman Ron Wolfe called the meeting to order at 5:20 PM. A roll call was taken and Council members present were Debbie Buckley, Kristi Ferraro, Mac McDevitt, Amy Phillips, Brian Sipes and Tamra Nottingham Underwood. Also present were Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Finance Director Scott Wright, Town Engineer Norm Wood, and Community Development Director Tambi Katieb as well as members of the public and press. Town Attorney John Dunn presented the Resolution No. 04-01, Series of 2004, Authorizing Second Amendment to Amended and Restated Agreement of Limited Partnership of Buffalo Ridge II, LLP. He noted that the Resolution was related to the Avon Housing Authority agreeing to serve as a limited partner of Buffalo Ridge II, LLLP in order to exempt the Buffalo Ridge Apartments from real property taxation. Some discussion ensued about the why the Town would agree to not participating in this role. Town Manager Larry Brooks presented further information about the structure of the deal, noting that Buffalo Ridge Apartments has both tax credit units has well as market units, which that meant that the debt structures on both differ. Information presented in the council packet addressed the history of the formation of the special limited partner as well as why the resolution was before the Authority for consideration. Some of the memo information is included as follows: In order to secure exemption from the ad valorem tax otherwi se assessed against the project, the Authority was admitted as a special limited partner of Buffalo Ridge II (under the Housing Authority Law, a housing project may be exempted from taxation if the Housing Authority has an “ownership interest”). Neither the Town nor the Authority has any rights or obligations as a special limited partner, with the exception that the Authority’s consent to any amendment to the limited partnership agreement is required. The Town has now been requested to agree to an amendment to the limited partnership agreement which will permit its amendment without the consent of the Authority so long as the amendment does not affect its rights or obligations under the Agreement, in the judgment of the General Partner and Investment Partner. Councilor Sipes moved to approve Resolution No. 04-01, Series of 2004, Authorizing Second Amendment to Amended and Restated Agreement of Limited Partnership of Buffalo Ridge II, LLP. Councilor Buckley seconded the motion and it passed unanimously with a roll call vote. There being no further business to come before the Housing Authority, the meeting adjourned at 5:25 PM. RESPECTFULLY SUBMITTED: _________________________________ Patty McKenny, Town Clerk