The URL can be used to link to this page

TC Packet 06-23-2020_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, JUNE 23, 2020 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 HOME FOR HOUNDS GRAND OPENING (MAIN STREET MALL) 4:00 PM AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 5:00 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request an additional one (1) minute, which may be approved by a majority of Council. 5. BUSINESS ITEMS 5.1. Proclamation for Judy Popeck (Assistant Town Manager and Finance Director Scott Wright) (10 Minutes) 5:15 5.2. Update on Community Relief Grants (Tsu Wolin-Brown, Salvation Army and Communications Manager Elizabeth Wood) (25 Minutes) 5:25 5.3. Receipt of Audit Report (Finance Director Scott Wright) (25 Minutes) 5:50 5.4. Work Session: Wildridge Covenants (Town Attorney Paul Wisor) (45 Minutes) 6:15 5.5. Update on Holy Cross Electric Maintenance and West Avon Preserve Trails Restoration (Planning Director Matt Pielsticker) (45 Minutes) 7:00 5.6. Approval of Intergovernmental Agreement for CARES Act Distribution (Town Attorney Paul Wisor) (15 Minutes) 7:45 6. CONSENT AGENDA 6.1. Approval of Minutes for June 9, 2020 Council Meeting (Town Clerk Brenda Torres) 6.2. Approval of Wildridge Community Survey (Planning Director Matt Pielsticker) 6.3. Approval of Purchasing Recycling Can (Public Works Superintendent Drew Isaacson) 6.4. Approval of Locker Room Remodel (Recreation Director John Curutchet) 6.5. Notice of Award – H.A. Nottingham Park Pavilion Deck Waterproofing Repair Project (Town Engineer Justin Hildreth) THIS COUNCIL PACKET CONTAINS BOOKMARK LINKS WHICH ALLOWS YOU TO NAVIGATE TO SPECIFIC POINTS OF INTEREST / AGENDA ITEMS VERY EASILY, BY CLICKING ON THE BOOKMARK LINKS. EACH AGENDA ITEM HAS ITS OWN BOOKMARK LINK WHICH YOU CAN ACCESS IN THE MENU BAR ON THE LEFT -HAND SIDE OF THIS PDF. AS AN EXAMPLE, IF YOU CLICK ON THE BOOKMARK FOR AGENDA ITEM 5.1, IT WILL TAKE YOU STRAIGHT TO PAGE 3. _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS. 7. WRITTEN REPORTS 7.1. Upper Eagle Regional Water Authority May 28, 2020 Meeting Summary (Mayor Smith Hymes) 7.2. June 16th Planning and Zoning Commission Meeting Abstract (Planning Director Matt Pielsticker ) 7.3. Monthly Financial Report (Senior Accountant Nelly Burns) 7.4. Avon Road/Hurd Lane Intersection Safety Report (Town Engineer Justin Hildreth) 7.5. 2020 Capital Improvement Project Update (Town Engineer Justin Hildreth) 7.6. Legislative Session Update (Intern Charise Bishop) 8. Mayor and Council Comments & Meeting Updates (15 Minutes) 8:00 9. Executive Session 9.1. For the purpose of receiving legal advice pursuant CRS §24-6-402(4)(b) and for the purpose of negotiations pursuant to CRS §24-6-402(4)(e) Buffalo Ridge Sale Agreement (Town Attorney Paul Wisor) 9.2. For the purpose of receiving legal advice pursuant CRS §24-6-402(4)(b) regarding existing commercial covenants and restrictions in East Avon (Town Attorney Paul Wisor) (30 Minutes) 8:15 10. Business Item Continued 10.1. Potential Approval of Buffalo Ridge Sale Agreement (Town Attorney Paul Wisor) (15 Minutes) 8:45 11. Adjourn 9:00 Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. FUTURE COUNCIL MEETINGS Tuesday, July 14 – NO COUNCIL MEETING TUESDAY, JULY 28 Work Session: Refresh of Avon Brand Guidelines Resolution 20-XX Adopting Procurement Policy (Town Manager Eric Heil) OFFICIAL PROCLAMATION TOWN OF AVON, COLORADO HONORING JUDY POPECK FOR HER YEARS OF SERVICE WHEREAS, Judy Popeck, as Avon’s Accounts Payable Specialist has been committed to the highest levels of performance and customer service, and a respected and valuable employee since January 8, 2001, when she joined the Town; and WHEREAS, Judy’s extensive knowledge of purchasing and accounts payable practices allowed her to efficiently process over 500 accounts payable check runs and train countless staff on the Town's procurement policies and procedures; and WHEREAS, during these nineteen years Judy’s commitment to providing timely, consistent, and complete information in a responsive, professional and genuinely friendly manner has resulted in positive relations and respect from her peers and Town vendors; and WHEREAS, Judy’s unyielding commitment to support the work of the Finance Department with reliable and timely information; kindness, compassion, and positive attitude; and willingness to address challenges with the promotion of camaraderie has gained her the greatest admiration with her co-workers; and WHEREAS, Judy's years of service have been marked by unprecedented dedication to the best interests of the Finance Department and the Town of Avon, her presence will be deeply missed by her co-workers in the Finance Department and members of staff who have benefitted from her knowledge, experience and friendship during the past nineteen years. NOW, THEREFORE BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, AS FOLLOWS: By virtue of Judy Popeck’s years of dedication and service to the Town of Avon and its citizens, we, the Avon Town Council, proclaim June 23, 2020, as “JUDY POPECK DAY”, in the Town of Avon, Colorado, and urge all Avon citizens to congratulate and thank Judy for her public service. PROCLAIMED THIS 23rd day of June 2020 TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk (970) 748-4087 ewood@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Elizabeth Wood, Communications & Marketing Manager RE: Community Relief Grant Updates DATE: June 17, 2020 SUMMARY: In 2020, the Avon Town Council has awarded $237,000 in Community Relief Grants to seven different non-profit organizations in Eagle County. In addition, 1,681 food vouchers for Avon restaurants were distributed totaling $38,152. Tsu Wolin-Brown from the Salvation Army will provide an update on their use of $100,000 granted by the Town of Avon. Other organizational updates are outlined below: Swift Eagle Charitable Foundation | $5,000 Swift Eagle has given grants totaling approximately $210,000 since the beginning of March to Eagle County residents, (approx. 140 people) affected by COVID-19. These grants have gone towards rent. Of the 86 Avon residents who have benefitted from these grants, 74 have been residents of Buffalo Ridge, Eaglebend or Kayak Crossing. We received a grant that covered most of those applicants. The remaining 12 Avon residents received grants towards rent totaling $12,300. Swift Eagle Charitable Foundation appreciates the $5,000 grant which was directed towards the $12,300 granted to these Avon residents. United Way of Eagle River Valley | $2,000 United Way of Eagle River Valley is extremely grateful for the Town of Avon’s financial support. As of early June, they have provided 308 meals to Avon residents. Over 65% of those were safely delivered utilizing volunteers practicing social distancing. The rest of the meals were available for pickup via the Loaves and Fishes program at the Eagle River Presbyterian Church in Avon. As of June 2, the funds were fully expended. Fun metrics for the overall program: • 10% veterans (elderly and/or disabled) • 55% families with kids, low/no income, many single parents) • 55% of families are LatinX • 30% elderly • 1.5% medical employees • 5% other Vail Valley Charitable Foundation | $15,000 The Vail Valley Charitable Fund is extremely grateful to have been a recipient of the Town of Avon Community Relief Grant. Of the $15,000 awarded, $11,500 has been distributed to three Avon locals for assistance with living expenses, such as rent/mortgage and groceries, as well as medical bills. Specifically, these funds have supported individual grants of $2,500, $4,000 and $5,000 for Avon residents whose stories range from a resurgence of colon cancer, to surviving a horrific bike accident, to diagnosis of esophageal cancer. Page 2 of 3 Eagle Hope Center | $10,000 The Eagle Hope Center is grateful for the Town of Avon’s generous support. Thus far, approximately $5,000 has been spent. With these funds, they are providing one-on-one counseling for students as well as hosting group sessions for students. They also hosted sessions for community members, students and preschool teachers who were struggling with the trauma of the three-year-old missing child. This support will continue. Many Eagle Hope Center clinicians took time off work after the school year ended. Thus far, they are actively connected with approximately 100 students, and this number will increase as more clinicians are back in the valley and prepared to engage. Hope Center school-based therapists have been given the opportunity to provide support for three weeks at YouthPower365’s PwrHrs Summer Camp. Locations of the camp include both Avon Elementary and Homestake Peak. This additional summer support is made possible by the generous funding from the Town of Avon. Catholic Charities | $5,000 Catholic Charities of Denver just submitted a signed letter of agreement and invoice to release their funding. Eagle Valley Community Foundation | $50,000 has been granted of $100,000 total A brief update on Hunger Relief with The Community Market, a project of Eagle Valley Community Foundation: During this time of COVID, they are experiencing extraordinary demand -- approximately 980 boxes of staples and an 8 - 10 lb. bag of produce to every household. One household is about four people, based on the data collected from every customer. That is 3,920 people per week receiving healthy food. (In February is was 1,050 per week). Food is distributed through: • The Community Market warehouse location in Gypsum - 340 households (average 1360 individuals) • The Community Market at Edwards (temporary satellite location to meet increased demand) – 300 households (average 1200 individuals) • Organization pick-ups: (191 households) o MIRA/Neighborhood Navigators - 85 households per week o Doorstep deliveries (HHS referrals) -12 households per week o Early Childhood (Early HeadStart) - 34 households per week o Redcliff - 25 households per week o Pastor Josue - 10 households per week o Mountain Temps AVON - 25 households per week • Mobile Markets: (165 households) o Eagle Methodist Church Mobile Market - 15 households per week o Dotsero Mobile Market - 30 households per week o Eagle Villas Mobile Market - 30 households per week o AVON Mobile Market (Aspens, Eagle Bend & Riverview) 90 households per week 4,801 individuals served in 81620 zip code over the past 5 weeks Page 3 of 3 Avon Food Voucher Program | $38,152 The Town of Avon issued approximately 1,681 vouchers to community members. Each voucher had a $23.60 value ($20 + 18% gratuity). Many vouchers were unused, even after extending the program. Thank you, Elizabeth Wood  Page 1 TOWN COUNCIL REPORT To: Honorable Mayor Sarah Smith Hymes and Avon Town Council From: Scott Wright, Asst. Town Manager / Finance Director Date: June 23, 2020 Re: 2019 Comprehensive Annual Financial Report and Communication with Governing Body Introduction and Action Before Council On Tuesday evening, Matt Miller with McMahon & Associates, the Town’s independent auditing firm, will present their audit findings to the Avon Town Council. Afterwards I will present financial highlights from the report. Proposed Motion After presentation of the audit report from the auditors, the Town Council should accept the report. The recommended motion would be “Move to accept the 2019 Comprehensive Annual Financial Report.” Additional Information In addition to presenting their audit findings, it is common for the auditors to make recommendations regarding internal controls and policies and procedures to help the Town operate as efficiently as possible with the highest degree of transparency and integrity. The auditors had no recommendations from the 2019 audit. Scott Attachments: A. Communication with Governing Body McMahan and Associates, l.l.c. Certified Public Accountants and Consultants Web Site: www.mcmahancpa.com Chapel Square, Bldg C Main Office: (970) 845-8800 245 Chapel Place, Suite 300 Facsimile: (970) 845-8108 P.O. Box 5850, Avon, CO 81620 E-mail: mcmahan@mcmahancpa.co Member: American Institute of Certified Public Accountants Paul J. Backes, CPA, CGMA Avon: (970) 845-8800 Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996 Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481 M & A To the Honorable Mayor and Town Council Town of Avon, Colorado We have audited the financial statements of Town of Avon, Colorado for the year ended December 31, 2019. Professional standards require that we provide you with the following information related to our audit. Qualitative Aspects of Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Town of Avon, Colorado are described in the Notes to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were: Estimated useful lives for depreciation on fixed assets: Management’s estimate of depreciation is based on industry practice and experience. Allowance for doubtful accounts: The Town has a number of receivables from developers and others. Some of the amounts owed to the Town may be uncollectable. The Town has recorded an allowance for doubtful accounts to reflect any anticipated default on receivables. Estimated claims reserve: Management’s estimate of the claims reserve liability is based on actual claims activity relative to stop loss refunds and premiums charged to departments. We evaluated the key factors and assumptions used to develop estimates above and found that they are reasonable in relation to the financial statements taken as a whole. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. There were no misstatements detected as a result of audit procedures which were material, either individually or in the aggregate, to the financial statements taken as a whole. ATTACHMENT A To the Honorable Mayor and Town Council Town of Avon, Colorado Page 2 Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. W e are pleased to report that no such disagreements arose during the course of our audit Management Representations As is required in an audit engagement we have requested certain representations from management that are included in the management representation letter. Governmental Accounting Standards Board Statement 87: Financial reporting standards for the Town are promulgated by the Governmental Accounting Standards Board (“GASB”). GASB has issued Statement 87 (“GASB 87”), which will require recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. GASB 87 is required to be implemented for periods beginning after December 15, 2019. This letter is intended solely for the information and use of the Town Council, management, and others within the organization and is not intended to be, and should not be, used by anyone other than those specified parties. Sincerely, McMahan and Associates, L.L.C. June 18, 2020 ATTACHMENT A Comprehensive Annual Financial Report for the year ended December 31, 2019 Town of Avon 100 Mikaela Way ▪ Avon, CO ▪ 81620 ▪ www.avon.org Town of Avon, Colorado Comprehensive Annual Financial Report for the year ended December 31, 2019 Prepared by: Department of Finance Scott C. Wright, CPA, CPFO Asst. Town Manager / Director of Finance TOWN OF AVON, COLORADO LIST OF ELECTED AND APPOINTED OFFICIALS December 31, 2019 TOWN COUNCIL Sarah Smith Hymes, Mayor Amy Phillips, Mayor Pro Tem Jennie Fancher Scott Prince Chico Thuon Tamra N. Underwood Jake Wolf MANAGEMENT Eric Heil, Town Manager Scott Wright, Assistant Town Manager/Finance Director John Curutchet, Recreation Director Greg Daly, Police Chief Justin Hildreth, Town Engineer Rego Omerigic, Fleet Director Gary Padilla, Public Works Director Matt Pielsticker, Planning Director Lance Richards, Human Resources Director Eva Wilson, Mobility Director i TOWN OF AVON, COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2019 TABLE OF CONTENTS INTRODUCTION Letter of Transmittal Certificate of Achievement for Excellence in Financial Reporting Town of Avon Organization Chart FINANCIAL SECTION Independent Auditor’s Report Management’s Discussion and Analysis Basic Financial Statements Government-wide Financial Statements: Statement of Net Position Statement of Activities Fund Financial Statements: Balance Sheet – Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds Statement of Net Position – Proprietary Funds Statement of Revenues, Expenses and Changes in Fund Net Position – Proprietary Funds Statement of Cash Flows – Proprietary Funds Notes to the Financial Statements Required Supplemental Information Schedule of Revenues, Expenditures and Changes in Fund Balances (Budgetary Basis) – Budget and Actual – General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances (Budgetary Basis) – Budget and Actual – Avon Urban Renewal Authority Fund Notes to Required Supplemental Information Page v-x xi xii 1-2 3-16 17 18-19 20-21 22-23 24 25 26-27 28-52 53 54 55 TOWN OF AVON, COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2019 TABLE OF CONTENTS - CONTINUED ii Other Supplemental Information Nonmajor Governmental Funds Combining Balance Sheet – Nonmajor Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental Funds Schedules of Revenues, Expenditures and Changes in Fund Balances (Budgetary Basis) - Budget and Actual: Water Fund Community Enhancement Fund Affordable Housing Fund Exterior Energy Offset Fund Disposable Paper Bag Fee Fund Debt Service Fund Capital Projects Fund Transit Fund Fleet Maintenance Fund Equipment Replacement Fund Miscellaneous Schedules: Debt Schedule Detailed Schedule of General Fund Expenditures (Budgetary Basis) – Budget and Actual Detailed Schedule of General Fund Revenues (Budgetary Basis) – Budget and Actual Schedule of Capital Project Fund Project Expenditures (Budgetary Basis) – Budget and Actual Local Highway Finance Report STATISTICAL SECTION Net Position by Component Changes in Net Position Changes in Fund Balances, Governmental Funds Fund Balances, Governmental Funds Tax Revenues by Source, Governmental Funds Assessed Value and Actual Value of Taxable Property Direct and Overlapping Property Tax Rates Principal Taxpayers Property Tax Levies and Collections Ratios of Outstanding Debt by Type Page 57 58-59 60-61 62 63 64 65 66 67 68 70-71 72-73 76-77 79 80-81 82-84 86-87 88-89 92-93 94-97 98-99 100 101 102 103 104 105 106 iii STATISTICAL SECTION (continued) Direct and Overlapping Governmental Activities Debt Ratio of General Bonded Debt Outstanding and Legal Debt Margin Demographic and Economic Statistics Principal Employers Commercial and Residential Construction Full-time Equivalent Employees by Function / Program Operating Indicators by Function / Program Page 107 108-109 110 111 112 113 114-115 iv THIS PAGE INTENTIONALLY LEFT BLANK Letter of Transmittal Town of Avon, Colorado June 23, 2020 vi GAAP require that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The Town of Avon’s MD&A can be found immediately following the report of the independent auditors. Profile of the Town The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate Highway 70 from east to west. The primary transportation route to and from Avon is I-70. Aviation services and transportation are available at the Eagle County Airport, 24 miles west of the Town. The Town provides bus transportation services within the Town and offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County Regional Transit Authority which provides bus service throughout Eagle County. Eagle County encompasses approximately 1,694 square miles and spans from the summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public – comprised of National Forests, wilderness areas, Bureau of Land Management properties, and state and local public lands. The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census reported a population of 6,447. This figure represents the permanent resident population. Total population increases significantly during the winter tourist ski season. The Town operates under the council/manager form of government. Policy-making and legislative authority are vested in the Town Council, which consists of a mayor and a six-member council. The Town Council is responsible, among other things, for passing ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the policies and ordinances of the Council, overseeing the day-to-day operations of the Town, and for appointing the heads of the Town’s departments. The Council is elected on a non-partisan basis. Council members are elected to four- year staggered terms with four council members elected in November 2018, and the remaining three to be elected in November 2020. The mayor and mayor pro-tem are elected from amongst the elected council members by a majority vote. The mayor presides at meetings of council and shall not vote until all other Council members present who are eligible to vote have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council members is required for the adoption Letter of Transmittal Town of Avon, Colorado June 23, 2020 vii of an ordinance, resolution, order for appropriation, approval of a contract or approval of an intergovernmental agreement. The Town is a home-rule community empowered to levy a property tax on the assessed value of real property located within the Town. The Town collects a 4% sales tax on all retail sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium units and other accommodations within the Town. Beginning January 1, 2019 with voter approval the Town began levying a $3 per pack excise tax on the sale of cigarettes and a 40% tax on other nicotine and tobacco products. The Town also collects a 2% real estate transfer tax on all sales of real property located within the Town. The Town has the power by state statute to extend its corporate limits by annexation, which is done periodically when deemed appropriate by the Town Council. The Town provides a full range of municipal services including general administrative services; community planning and zoning and building permitting and inspection services; municipal law enforcement; public works including management and maintenance of Town parks and landscaping, Nottingham Lake, bridges, streets and roads, trails, buildings, facilities and infrastructure; operation and management of the Avon Recreation Center and other youth, adult and senior recreation programs; and, special events and cultural activities. The annual budget serves as the foundation for the Town of Avon’s financial planning and control. No later than October 15th, the Town Manager submits to the Mayor and Town Council a proposed budget for the calendar year commencing the following January 1st. The budget is prepared by fund, department, program and project and includes information on the prior year, current estimates and requested appropriations and estimated revenues for the upcoming year. The Town Council holds public hearings and may change appropriations except for expenditures required by law for debt service or for estimated cash deficits. No change to the budget may increase the authorized expenditures to any amount greater than the total amount of funds available. The Town Council must adopt the budget by resolution prior to December 15th. Once adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department. A department is defined by the Town as a distinct, principal or specialized division (e.g. the department of public works). Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to actual comparison are provided in this report for all funds and are presented at a lower-than-required level of control to facilitate detailed financial analysis. Letter of Transmittal Town of Avon, Colorado June 23, 2020 viii Budgetary comparisons for the Town’s General Fund and its major special revenue fund, the Avon Urban Renewal Authority, are presented as required supplemental information in this report. Budget to actual comparisons for all other Town funds are included as other supplemental information in this report. Factors Affecting Financial Condition The information presented in the financial statements is best understood when considered from a broader perspective rather than just the specific environment in which the Town operates. Local Economy. Year-round tourism and winter recreation-related businesses account for a significant portion of the employment and earned income of area residents. Skier and snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such visits in Colorado. Both resorts are perennially ranked among the top ten ski resorts in the country. In addition to skiing and associated winter-time activities, the area promotes a number of summer activities. The Town of Avon sponsors numerous special events throughout the year to area residents and visitors including Avon's Salute to the USA - a 4th of July fireworks display typically held on July 3rd, and Avon LIVE!, a free Wednesday evening live music series; multiple sporting events such as the annual Triple Bypass Bicycle Tour and the XTERRA triathlon; and family-friendly activities like the Avon Easter Egg Hunt. Avon’s Whitewater Park, with three distinct water features, is open all summer for rafters and kayakers to enjoy. The West Avon Preserve offers more than 11 miles of mountain bike trails accessible from the Town's paved bike paths with a variety of terrain for all ability levels. Offering several championship golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40 golf communities in which to live. Other summer activities include hiking, horseback riding, bicycling, kayaking and rafting, as well as other recreational sports. Property Values. Property tax, which is based on assessed property values and a mill rate, represents approximately thirty percent of the Town’s total tax revenues. Assessed values are dependent upon real property growth and market values of property, along with assessment ratios established by the State legislature. In Avon, real property assessed values increased by 9.66 percent in 2019 which will result in an increase of approximately $175,000 annually in general fund revenues for basic municipal services. Strategic Plan Strategic Planning. The annual Strategic Plan is a component of the annual budget. The Strategic Plan identifies new projects, programs and policies for the calendar Letter of Transmittal Town of Avon, Colorado June 23, 2020 ix year which are a priority for the Avon community. The budget allocates the finances required to implement the Strategic Plan projects, programs and policies. The construction of capital improvement projects, implementation of new programs or the formulation of new policies are appropriate for the Strategic Plan. Projects, programs and policies are collectively referred to as “tasks” in the Strategic Plan. The Strategic Plan provides clear direction to Council and Staff for tasks that go beyond routine annual operations. The 2017 Avon Comprehensive Plan guides the Strategic Plan. The Comprehensive Plan includes many other adopted planning documents for the Town (collective referred to as the “Comprehensive Plan Documents”). The tasks in the Strategic Plan either implement capital improvements identified in the Comprehensive Plan Documents, advance the goals of the Comprehensive Plan Documents with new programs or policies, or improve the efficiency, accountability, and transparency of the Avon Town government. Current Initiatives Avon’s strategic plan recognizes the importance of vibrancy and activity within the Town and states that it will be supported by partnering with existing special events and attracting an array of new and diverse cultural, educational and recreational events to Avon which meet the Town’s brand and are in concert with the values of our community. The 2020 budget has been developed to address priorities identified in the Strategic Plan with major emphasis on the following: • Improve and enhance Avon's community engagement practices in order to increase community participation, including (1) improving the Town's community survey, (2) enhancements to the avon.org website, (3) implementing a Spanish proficiency initiative, (4) creating a new owner information letter, (5) creating a Finance Committee and a Health and Recreation Committee. • Continue to implement the goals and objectives of the 2018 Avon Community Housing Plan. • Plan, design, and construct various improvement to Nottingham Park as identified in the Capital Improvement Program, including public restrooms at Old Town Hall site, expanded North access, beach area restrooms, landscape enhancements, and field improvements. • Continue to implement the priorities from the 2016 Town of Avon Climate Action Plan which will help Avon achieve the goal of reducing greenhouse gas emissions by 25% by the year 2025. • Invest in multi-modal improvements prioritizing walkability and bicycle use, transit-oriented development, parking and wayfinding. Letter of Transmittal Town of Avon, Colorado June 23, 2020 x Capital Improvement Projects. The Town updates its capital improvements long-range plan annually. Several improvement projects are approved for 2020 that have been in the planning and design stage for several years. Anticipated major projects include the Old Town Hall demolition, replacement of the EPDM (ethylene propylene diene terpolymer) roof and the installation of solar panels at the Fleet Maintenance facility, floor replacement and deck railing for the Avon Pavilion, Avon Recreation Center locker replacements, Eaglebend Dr. resurfacing, Yoder Ave. asphalt overlay, Buck Creek road repairs, Nottingham Road east stormwater quality vault, Project Thor, and the Finance/Community Development ERP system implementation. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the Town of Avon for its comprehensive annual financial report (CAFR) for the fiscal year ended December 31, 2018. This was the twenty-seventh consecutive year that the Town has received this prestigious award. In order to be awarded a Certificate of Achievement, the Town published an easily readable and efficiently organized CAFR. This report satisfied both GAAP and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAFR continues to meet the Certificate of Achievement Program’s requirements, and we are submitting it to the GFOA to determine its eligibility for another certificate. The preparation of this report could not have been possible without the efficient and dedicated services of the entire staff of the Finance Department. Each member of the department has my sincere appreciation for the contributions made in the preparation of this report. Due credit should also be given to the Mayor, Town Council, and Town Manager for their interest, support and leadership in planning and conducting the operations of the Town in a responsible and progressive manner. Respectfully Submitted, Scott C. Wright, CPA, CPFO Asst. Town Manager / Finance Director Scott Wright xi Organizational Chart Avon Citizens Mayor and Council Cultural Arts & Special Events Committee Finance Committee Health & Recreation Committee Liquor Licensing Authority Planning & Zoning Commission Urban Renewal Authority Municipal Judge Municipal ProsecutorTown Manager Community Development Town Attorney Communications & Marketing Municipal Court Cultural Arts & Special Events Town Clerk Human Resources Programs Risk Management Programs Administration Mobility Programs Transit Operations Wash Bay Operations Administration Investigations Patrol Parks Roads & Bridges Administration Custodial Services Recreation Programs Building Inspections Planning Engineering Building & Facilities Finance Information Technology Fleet Maintenance Operations Engineering Finance RecreationFleet Maintenance General Government Human Resources Mobility Police Public Works McMahan and Associates, l.l.c. Certified Public Accountants and Consultants Web Site: www.mcmahancpa.com Chapel Square, Bldg C Main Office: (970) 845-8800 245 Chapel Place, Suite 300 Facsimile: (970) 845-8108 P.O. Box 5850, Avon, CO 81620 E-mail: mcmahan@mcmahancpa.com Member: American Institute of Certified Public Accountants Paul J. Backes, CPA, CGMA Avon: (970) 845-8800 Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996 Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481 1 M & A INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Town Council Town of Avon, Colorado Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund,and the aggregate remaining fund information of Town of Avon, Colorado, Colorado (the “Town”), as of and for the year ended December 31, 2019, and the related noted to the financial statements, which collectively comprise the Town’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit includes performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Town’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall financial statement presentation. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Town of Avon, Colorado, Colorado as of December 31, 2019, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Accounting principles generally accepted in the United States of America require that Management’s Discussion and Analysis on pages 3-16 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. W e have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. W e do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Town Council Town of Avon, Colorado 2 Other Matters (continued) The budgetary comparison information on pages 53-55 is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. The budgetary comparison information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town’s financial statements taken as a whole. The introductory section, combining fund financial statements,individual fund budgetary information, the Debt Schedule, the Local Highway Finance Report, and the statistical section listed in the accompanying table of contents are presented for purposes of additional analysis and are not a required part of the Town’s financial statements. The combining fund financial statements, the individual fund budgetary information,the Debt Schedule, detailed budgetary schedules and the Local Highway Finance Report on pages 57-89 are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements.Such information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America.In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. McMahan and Associates, L.L.C. Avon, Colorado June 18, 2020 Management’s Discussion and Analysis As management of the Town of Avon, we offer readers of the Town of Avon’s financial statements this narrative overview and analysis of the financial activities of the Town of Avon for the fiscal year ended December 31, 2019. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in the introductory section of this report. Financial Highlights • The assets of the Town exceeded its liabilities and deferred inflows at the close of its fiscal year ended December 31, 2019 by $97,057,541 (net position). Of this amount, $23,331,803 is unrestricted and may be used to meet the Town’s ongoing obligations to citizens and creditors in accordance with the Town’s fund designation and fiscal policies as more fully described below. • The Town’s total net position increased by $2,066,850. • As of the close of the fiscal year, the Town’s governmental funds reported combined ending fund balances of $19,731,927, an increase of $3,395,902 from the prior year. Approximately 37.5 percent of this total amount, $7,392,670, is available for spending at the Town’s discretion (unassigned fund balance). • The unassigned fund balance for the General Fund was $7,392,670, or 43.2 percent of total General Fund expenditures and other financing uses. This represents a $1,781,629 increase, or 31.2 percent, from the prior year. • The Town of Avon’s long-term liabilities decreased by a net $1,478,314 during the current fiscal year. Regular principal payments were made on bonded debt of $1,411,684 and capital leases of $123,184. No new debt was issued. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to the Town of Avon’s basic financial statements. The Town’s basic financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains required supplementary information and other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the Town of Avon’s finances, in a manner similar to a private sector business. The statement of net position presents information on all of the Town of Avon’s assets and liabilities, with the difference between the two reported as net position. Over time, increases or 3 decreases in net position may serve as a useful indicator of whether the financial position of the Town is improving or deteriorating. The statement of activities presents information showing how the Town’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., earned but unused compensated absences). Both of the government-wide financial statements distinguish functions of the Town of Avon that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the Town of Avon include general government, community development, public safety, public works and utilities, and recreation and culture. The business-type activities of the Town include mobility and fleet maintenance operations. The government-wide financial statements include not only the Town of Avon itself (known as the primary government), but also the Avon Urban Renewal Authority, a legally separate entity, which was established in August 2007 to undertake urban renewal plans and projects with the Town. All members of the governing body are Town Council members. For financial reporting purposes, AURA is blended into the Town’s financial statements and is reported as a major fund in the basic financial statements. The government-wide financial statements can be found on pages 17-19 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Town of Avon, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the Town can be divided into two categories: governmental funds and proprietary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflow and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the Town’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 4 The Town of Avon maintains nine individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General Fund, Avon Urban Renewal Authority Fund, Debt Service Fund and Capital Projects Fund, all of which are considered to be major funds. Data from the other five nonmajor governmental funds (Water Fund, Community Enhancement Fund, Affordable Housing Fund, Exterior Energy Offset Fund, and Disposable Paper Bag Fee Fund) are combined into a single, aggregate presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. The basic governmental fund financial statements can be found on pages 20-23 of this report. Proprietary funds. The Town of Avon maintains two different types of proprietary funds. Enterprise funds are used to report the same function presented as business-type activities in the government-wide financial statements. The Town of Avon uses enterprise funds to account for its mobility operations and its fleet maintenance operations. Internal service funds are an accounting device used to accumulate and allocate costs internally among the Town’s various functions. The Town of Avon uses an internal service fund to account for the rental of vehicles and equipment to Town departments for the accumulation of funds for future replacement. Because this service predominately benefits governmental rather than business-type functions, it has been included within governmental activities in the government-wide financial statements. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the mobility fund and the fleet maintenance fund operations. Separate information is also provided for the Town’s internal service fund. The basic proprietary fund financial statements can be found on pages 24-27 of this report. Notes to the Financial Statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 28-52 of this report. Required Supplemental Information. In addition to the basic financial statements and accompanying notes, this report also presents certain other required supplemental information. The Town of Avon adopts an annual appropriated budget for its General Fund and major special revenue fund. Budgetary comparison statements have been provided for the General Fund and the Avon Urban Renewal Authority Fund to demonstrate compliance with these budgets and can be found on pages 53-54 of this report. Other Supplemental Information. The combining statements referred to earlier in connection with nonmajor governmental funds are presented under other supplemental information immediately following the required supplemental information. Individual fund statements and schedules and other miscellaneous schedules can also be found in this section on pages 57-89 of this report. 5 Government-wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. In the case of the Town of Avon, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $97,057,541 as of December 31, 2019. The largest portion of the Town’s net position (72.6%) reflects its investment in capital assets (e.g. land, buildings, machinery and equipment, and infrastructure), net of any related debt used to acquire those assets that is still outstanding. The Town uses these assets to provide services to citizens, consequently, these assets are not available for future spending. Although the Town’s investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. An additional portion of the Town’s net position (3.4%) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position (24%) may be used to meet the Town’s ongoing obligations to citizens and creditors. Condensed Net Position Governmental Activities Business-type Activities Total Government 2019 2018 2019 2018 2019 2018 Current and Other Assets Restricted Assets Capital Assets, net Total Assets $ 29,079,321 1,806,196 78,061,580 108,947,097 $ 25,422,136 2,076,002 80,019,220 107,517,358 $ 815,268 - 12,828,371 13,643,639 $ 961,503 - 13,490,714 14,452,217 $ 29,894,589 1,806,196 90,889,951 122,590,736 $ 26,383,639 2,076,002 93,509,934 121,969,575 Other Liabilities Noncurrent Liabilities Total Liabilities Deferred Inflows of Resources 2,349,315 18,436,163 20,785,478 2,045,905 2,450,229 19,735,961 22,186,190 1,871,006 161,327 2,494,392 2,655,719 46,093 202,275 2,672,907 2,875,182 46,506 2,510,642 20,930,555 23,441,197 2,091,998 2,652,504 22,408,868 25,061,372 1,917,512 Net Position: Net Investment in Capital Assets Restricted Unrestricted Total Net Position 60,035,630 3,288,356 22,791,728 $ 86,115,714 60,092,867 2,702,077 20,665,218 $ 83,460,162 10,401,752 - 540,075 $ 10,941,827 10,877,907 - 652,622 $ 11,530,529 70,437,382 3,288,356 23,331,803 $ 97,057,541 70,970,774 2,702,077 21,317,840 $ 94,990,691 Analysis of the Town’s Operations Overall, the Town’s net position increased by $2,066,850 for 2019. Governmental activities increased net position by $2,655,552, while business-type activities decreased net position by $588,702. The largest contributors to the overall increase were the surpluses of revenues over expenditures in the General and Capital Projects Funds, grant revenues in the Mobility Fund and Operating Transfers-in in the Fleet Maintenance and Mobility Funds. In addition, depreciation on the Avon Regional Transportation facility and the Fleet Maintenance facility accounted for most of those fund's decreases in net position. 6 Change in Net Position Governmental Activities Business-type Activities Total Government 2019 2018 2019 2018 2019 2018 REVENUES Program Revenues: Charges for Services Operating Grants and Contributions Capital Grants and Contributions General Revenues: Taxes: Property Taxes Real Estate Transfer Tax Sales and Accommodation Taxes Other Taxes Unrestricted Investment Earnings Unrestricted Grants & Contributions Miscellaneous Total Revenues $ 3,053,575 89,873 815 3,226,470 5,001,145 11,438,117 990,898 549,998 968,549 847,185 26,166,625 $ 2,453,822 75,430 491,600 3,260,557 3,621,125 10,595,905 641,144 398,998 932,146 772,766 23,243,493 $ 1,644,868 245,980 - 41,630 - - - - - - 1,932,478 $ 1,564,465 75,000 - 41,566 - - - - - - 1,681,031 $ 4,698,443 335,853 815 3,268,100 5,001,145 11,438,117 990,898 549,998 968,549 847,185 28,099,103 $ 4,018,287 150,430 491,600 3,302,123 3,621,125 10,595,905 641,144 398,998 932,146 772,766 24,924,524 EXPENSES Program Activities: Governmental Activities: General Government Community Development Public Safety Public Works and Utilities Recreation Interest on Long-term Debt Business-type Activities: Mobility Fleet Maintenance Total Expenses 5,968,157 557,539 4,310,801 8,134,954 2,160,389 617,694 - - 21,749,534 3,661,274 1,454,581 3,983,349 9,448,309 1,978,431 720,441 - - 21,246,385 - - - - - - 2,502,195 1,780,524 4,282,719 - - - - - - 2,272,401 1,720,433 3,992,834 5,968,157 557,539 4,310,801 8,134,954 2,160,389 617,694 2,502,195 1,780,524 26,032,253 3,661,274 1,454,581 3,983,349 9,448,309 1,978,431 720,441 2,272,401 1,720,433 25,239,219 Excess (Deficiency) Before Contributions and Transfers Capital Contributions Transfers Increase (Decrease) in Net Position Net Position, Beginning of Year Net Position, Ending 4,417,091 (61,539) (1,700,000) 2,655,552 83,460,162 $ 86,115,714 1,997,108 - (1,707,492) 289,616 83,170,546 $ 83,460,162 (2,350,241) 61,539 1,700,000 (588,702) 11,530,529 $10,941,827 (2,311,803) - 1,707,492 (604,311) 12,134,840 $11,530,529 2,066,850 - - 2,066,850 94,990,691 $ 97,057,541 (314,695) - - (314,695) 95,305,386 $ 94,990,691 Expenses and Program Revenues – Governmental Activities $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 General Government Comm Dev Public Safety Public Works and Utilities Recreation Interest on Long- term Debt Expenses Program Revenues 7 Revenues by Source – Governmental Activities Business-type activities. Net position of business-type activities decreased by $588,702 in 2019. The key element of this decrease was depreciation of capital assets held by the Mobility and Fleet Maintenance Enterprise Funds. Expenses and Program Revenues – Business-type Activities Property Taxes 12.33% RETT Taxes 19.11% Sales and Accommodation Taxes 43.71% Other Taxes 3.79% Charges for Services 11.67% Investment Earnings 2.10% Miscellaneous 3.24% Grants 0.35%Intergovernmental 3.70% $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Mobility Fleet Maintenance Expenses Program Revenues 8 Revenues by Source – Business-type Activities Financial Analysis of the Town’s Funds The following schedule presents a summary of governmental fund revenues for the year ended December 31, 2019 and the amount and percentage of increases and decreases in relation to the prior year. Revenues 2019 Amount Percent of Total 2018 Amount Amount of Increase (Decrease) Percent Increase (Decrease) Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Revenues $20,656,630 752,345 1,156,632 2,181,861 51,535 549,998 838,635 78.88% 2.87% 4.42% 8.33% 0.20% 2.10% 3.20% $18,118,731 398,860 1,499,176 1,927,701 52,220 398,998 748,101 $ 2,537,899 353,485 (342,544) 254,160 (685) 151,000 90,534 14.01% 88.62% (22.85%) 13.18% (1.31%) 37.84% 12.10% Total $26,187,636 100.00% $23,143,787 $ 3,043,849 Total tax collections increased by $2,537,899 from the prior year. Property taxes increased by $9,531 due to a slight increase in assessed values. The general operating mill rate for the Town remained the same at 8.956 mills. Net assessed values increased by 1.96% or $4,007,000. Property tax increment revenues from the Avon Urban Renewal Authority decreased by $42,171 from the prior year due to a slight decrease in the value of the tax increment of $382,090, and a slight decrease in overlapping mill rates of 1.033 mills. Sales taxes increased by $595,245 or Charges for Services 44.53% Operating Grants 6.66%Property Taxes 1.13% Contributions and Transfers In 47.69% 9 7.06% from the previous year while accommodations taxes increased by $152,571 or 11.43%. Retail sales fees (classified as a tax) from a .75% public improvement fee collected within the Village at Avon PUD increased by $18,765. The Town also collects a 2% tax from all transfers of real property within the Town. These revenues are dedicated solely for capital improvement projects. Real estate transfer tax collections increased by $1,380,020 or 38.1% in 2019. Real estate taxes can be quite volatile although the five-year average is $3,787,570. License and permit revenues increased by $353,485 from the previous year. Construction permit values increased $12,525,132 in total from the prior year with commercial permits valued at $3,174,739 and residential construction valued at $62,013,031. Building permit fees, business licenses and contractors licenses all increased from the prior year. Intergovernmental revenues decreased in 2019 by $342,544. This decrease was primarily due to capital project fund grants received in the prior year from GOCO ($350,000) for a new Destination Jump Splash Learn playground, and from the Colorado Health Foundation ($140,000) for a fitness court, that were not duplicated in 2019. State and County shared revenues increased by $36,403. Charges for services increased $254,160 due to an increase in tap fees collections of $178,151, an increase in plan check fees for new construction projects of $123,583, and a decrease in total recreation fees of $51,923. Investment earnings increased in 2019 by $151,000 due to higher yields offered by investments in U.S Government Treasury and Agency securities and by the Colotrust local government investment pool that the Town utilizes. In addition, the Town was able to increase the weighted- average maturity for the replacement of its maturing investments in 2019. The following schedule presents a summary of governmental fund expenditures for the year ended December 31, 2019 and the amount and percentage of increases and decreases in relation to the prior year. Expenditures 2019 Amount Percent of Total 2018 Amount Amount of Increase (Decrease) Percent Increase (Decrease) Current: General Government Community Development Public Safety Public Works and Utilities Parks and Recreation Capital Improvements Debt Service: Principal Interest Fiscal Charges $ 4,982,737 521,129 3,984,465 4,397,725 1,703,007 3,532,547 1,335,902 624,162 10,060 23.62% 2.47% 18.89% 20.85% 8.08% 16.75% 6.33% 2.96% 0.05% $ 3,636,761 1,342,798 3,690,530 4,310,596 1,585,571 8,449,771 1,371,210 666,120 63,337 $ 1,345,976 (821,669) 293,935 87,129 117,436 (4,917,224) (35,308) (41,958) (53,277) 37.01% (61.19%) 7.96% 2.02% 7.41% (58.19%) (2.57%) (6.30%) 84.12% Total $21,091,734 100.00% $25,116,694 $ (4,024,960) 10 Overall, total governmental fund expenditures decreased by $4,024,960 in 2019. This was primarily due to a large decrease in the number of capital improvements projects along with small increases in operating costs within departmental budgets. In addition, the special events program expenditures were moved from Community Development to General Government resulting in a increase/decrease in those respective departments. Capital improvement projects completed during the 2019 year included completion of the East and West Beaver Creek Blvd. street rebuild ($1,474,308), the Avon Recreation Center weight room expansion ($456,983), the Riverfront trail connector ($227,717), the West Beaver Creek railroad crossing improvements ($199,111), and the Eagle River whitewater park repairs ($184,368). Departmental operating expenditures remained stable with increases due mainly to staffing additions, continuation of the Town’s salary step program, and small increases in group health insurance and commodities. At the end of the current fiscal year, the Town’s governmental funds reported combined ending fund balances of $19,731,927, an increase of $3,395,902 from the prior year. Of this total, $3,288,356 is restricted due to external limitations on its use, such as by debt covenants, legal restrictions, or intention of grantors, donors or trustees. A total of $9,050,901 has been committed or assigned meaning there are limitations resulting from its intended use, such as construction of capital assets, affordable housing, and for other purposes. The remaining $7,392,670 is unassigned and can be used for any lawful purpose. General Fund. The General Fund is the chief operating fund of the Town. At the end of the current fiscal year, unassigned fund balance of the General Fund is $7,392,670, while total fund balance is $8,198,535. As a measure of the General Fund’s liquidity, it is useful to compare the unassigned fund balance and total fund balance to total fund expenditures and other financing sources. Unassigned fund balance represents 43.2% of total fund expenditures and other financing uses, while total fund balance represents 47.95% of that same amount. The fund balance of the General Fund increased by $1,894,493, or 30%, in 2019. This increase is due largely to an increase in tax revenues. The fund balance of the General Fund represents 42.1% of 2020 General Fund appropriations or the equivalent of over 5 months of operations. The Town has felt it necessary to retain this level of fund balance because of its heavy reliance on sales tax revenues. The Town’s position as a resort community also places a heavy reliance upon several other factors including weather, the national economy, and tourism in general. The Town’s fund balance provides the resources necessary to be more adaptable to the short-term financial environment and limits the need for capital financing. Avon Urban Renewal Fund. At the end of the current fiscal year, the Avon Urban Renewal Fund had an ending fund balance of $598,989. Of this amount, $628,240 is restricted as a bond reserve and there is a deficit $29,251 restricted for urban renewal projects. The fund transferred $375,000 to the Capital Projects Fund to be used for Tract G projects in the future. Fund balance 11 increased by $125,030 in 2019, due property tax increment revenues exceeding required debt service payments, net of this transfer. Debt Service Fund. The Debt Service Fund has a fund balance at the end of the fiscal year of $533,853, all of which is restricted for the payment of debt service. Capital Projects Fund. The Capital Project Fund has an ending fund balance at the end of the fiscal year of $8,722,351. Restricted fund balances represent escrowed monies for future asphalt repairs pursuant to a lawsuit settlement in the amount of $657,821. The remaining amount of $8,064,530 is committed entirely to capital improvement projects. Non-major Funds. The aggregate non-major funds have a combined fund balance of $1,678,199. The net increase in fund balance during the current fiscal year in the aggregate non- major funds was $595,468. Four of the five non-major special revenue funds had surplus changes in fund balances. The Exterior Energy Offset Fund had a deficit change in fund balance of $12,000 that was the result of expenditures of $12,000 with no current year revenues. General Fund Budgetary Highlights The 2019 budget was guided by the 2019 Town of Avon Strategic Plan, which was updated and approved by the Town Council on October 23, 2018. The Strategic Plan was developed to help guide decision-making for ensuring that investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of Avon. The 2019 budget has been developed to address priorities identified in the Strategic Plan with major emphasis on the following: • Implement the development strategies identified within the adopted Town of Avon Town- Owned Properties Plan for seven sites including Tract G, Wildridge Fire House, Swift Gulch, the Village at Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the Wildwood Properties. • Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing densities, styles and types, including rental and for sale, to serve all segments of the population; and 2) Coordinate with neighboring communities to provide an attainable housing program that incorporates both rental and ownership opportunities, which are affordable for local working families. • Meet the goals and objectives of the Avon Community Housing Plan. • Invest in Multi-modal Improvements prioritizing walkability and bicycle use on streets, with transit, parking and wayfinding. • Implement the priorities from the 2016 Town of Avon Climate Action Plan Implementation Schedule, adopted on March 28, 2017. • Proactively ensure trees on public and private property do not host and spread viruses; remove dead trees with a well-developed landscape program. • Develop a comprehensive Fire Mitigation Plan for Town-owned properties. • Work with the Eagle River Fire Protection District on planning and implementing an emergency egress for the Wildridge community. 12 • Continue to solicit, develop and fund, in partnership with qualified producers, a diverse program of vibrant arts, educational, cultural and recreational offerings at the Avon Performance Pavilion and Main Street Mall. • Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon Town Council. • Construct a connecting trail from the southern terminus of Lake Street to the Eagle River Regional Trail. • Implement the action plan to pursue a Colorado Creative District designation. • Rebuild the Eagle River Whitewater Park. A number of budget changes are typically made throughout the year and at the Town’s adoption of its final revised budget in December. For the most part these changes are very minor and the increases and decreases are offsetting. The difference between the original budget and the final amended budget resulted in a decrease of $1,716,659 in appropriations and an increase of $305,346 in estimated revenues from the original budget. In the General Fund, actual revenues exceeded estimates by a total of $449,357. Sales tax revenues ended the year with an increase of 7.06% over the prior year. Departmental expenditures ended the year over the final revised budget by a net total of $6,976. Capital Assets and Debt Administration Capital assets. The Town of Avon’s investment in capital assets for its governmental and business-type activities as of December, 31, 2019, amounts to $90,889,951 (net of accumulated depreciation). This investment in capital assets includes land, land improvements, public art, water rights, construction in progress, buildings and building improvements, utility systems, machinery and equipment, and infrastructure (see table below). The total decrease in the Town’s investment in capital assets for the current fiscal year was 2.8% (a 2.4% decrease for governmental activities and a 4.9% decrease for business-type activities). Major capital assets events during the current fiscal year included the following: • Governmental-type asset additions totaled $8,480,203 in 2019. Business-type additions totaled $289,496. • One major project began the year in construction-in-progress – the East and West Beaver Creek Blvd. street rebuild. During the year ended December 31, 2019, these improvements were completed and capitalized at a total cost of $3,988,243. • Other capital improvement projects completed during the 2019 year included completion of the East and West Beaver Creek Blvd. street rebuild ($1,474,308), the Avon Recreation Center weight room expansion ($456,983), the Riverfront trail connector ($227,717), the West Beaver Creek railroad crossing improvements ($199,111), and the Eagle River whitewater park repairs ($184,368). • In Business-type activities, solar panels at the Avon Regional Transportation Facility were completed and placed in service at a cost of $258,258. A new bus shelter was also completed at a cost of $19,031. Miscellaneous equipment in Fleet Maintenance including a 13 brake service machine, a power steering machine and a A/C machine were purchased for a total cost of $12,205. • In the Equipment Replacement Fund a total of $1,177,263 in equipment was capitalized including $507,070 in new athletic and fitness equipment, six new police vehicles ($296,526), computer and audio/visual equipment ($111,791) and various other machinery and equipment totaling $195,330. Town of Avon’s Capital Assets (net of depreciation) Governmental Activities Business-type Activities Total 2019 2018 2019 2018 2019 2018 Land Public Art Water Rights Constr. in Prog. Buildings Utilities Mach. & Equip. Infrastructure $ 11,640,671 1,361,400 1,792,959 336,340 17,573,287 2,877,759 3,166,119 39,313,045 $ 11,640,671 1,361,400 1,792,959 2,767,425 18,985,693 3,080,214 2,666,796 37,724,062 $ 411,834 - - - 11,130,927 - 1,285,610 - $ 411,834 - - 215,750 11,262,554 - 1,600,576 - $12,052,505 1,361,400 1,792,959 336,340 28,704,214 2,877,759 4,451,729 39,313,045 $12,052,505 1,361,400 1,792,959 2,983,175 30,248,247 3,080,214 4,267,372 37,724,062 Total $78,061,580 $80,019,220 $12,828,371 $13,490,714 $90,889,951 $93,509,934 Additional information on the Town of Avon’s capital assets can be found in Note 4 on pages 40-41 of this report. Long-term debt. At the end of the current fiscal year, the Town of Avon had total long-term debt outstanding in the amount of $19,618,286. Certificates of Participation which evidence assignments of proportionate interests in the right to receive payments pursuant to annually renewable lease agreements total $14,140,000. The remainder of the Town’s debt, $8,225,362, represents bonds secured solely by specified revenue sources (i.e. revenue bonds). Town of Avon’s Outstanding Debt Governmental Activities Business-type Activities Total 2019 2018 2019 2018 2019 2018 Revenue Bonds Certificates of Participation $ 7,053,286 10,395,000 $ 7,649,283 11,045,000 $ - 2,170,000 $ - 2,320,000 $ 7,053,286 12,565,000 $ 7,649,283 13,365,000 Total $17,448,286 $18,694,283 $ 2,170,000 $ 2,320,000 $19,618,286 $21,014,283 The Town of Avon’s long-term debt decreased by a net amount of $1,395,997 during the current fiscal year. No new debt was issued in 2019 and all regular principal payments totaling $1,395,997 were made on outstanding bonded debt. The Avon Town Charter limits the amount of general obligation debt the Town may issue to 25% of assessed valuation of all taxable property within the Town, or $15 million, whichever is greater. The current legal debt margin for the Town is $52,227,732. The Town has no outstanding general obligation bonds outstanding as of December 31, 2019. In addition, the 14 Town’s total debt per capita is $3,126. Additional information on the Town’s long-term debt can be found in Note 5 on pages 41-47 of this report. Economic Factors and Next Year’s Budget and Rates The 2019 budget is guided by the 2019 Town of Avon Strategic Plan, which was updated and approved by the Town Council on October 23, 2018. The Strategic Plan is updated each year to reflect dynamic change and to present to the Avon community the important work planned by the Town over the next year. The four key outcomes identified in the Strategic Plan are: • Support a strong community, building on strengths as a year-round mountain resort community; • Preserve and enhance the natural environment; • Develop inclusive & diverse economic, educational & cultural opportunities; • Provide a responsive, cutting-edge & effective government 2020 Budget Highlights The annual Strategic Plan is a component of the annual budget. The Strategic Plan identifies new projects, programs and policies for the calendar year which are a priority for the Avon community. The budget allocates the finances required to implement the Strategic Plan projects, programs and policies. The Strategic Plan provides clear direction to Council and Staff for tasks that go beyond routine annual operations. The Avon Town Council adopts the Strategic Plan as part of the annual budget. Complex projects often require multi-year efforts and may include tasks from the prior year which carry- over, as well as tasks initiated this year that cannot be completed within a calendar year. Implementation of the Strategic Plan schedule can be impacted by unanticipated priorities, such as new or emerging policy issues, development applications which require intensive review and public involvement, and new opportunities with potential to benefit the Avon community. Council may amend or re-prioritize the Strategic Plan at any time. The 2020 budget has been developed to address priorities identified in the Strategic Plan with major emphasis on community planning and design, climate action initiative, multi-modal improvements, areas of environmental concern, and improving governmental operations. The Town’s net assessed valuation increased by 9.66% in 2019, to a total gross value of 252,640,660. The Town’s mill rate for general operating purposes will remain at 8.956 mills. The Town does not have a debt service mill levy. Sales tax revenues for 2020 are projected to increase by 1.6% or $139,641 over revised 2019 estimates, which were revised up by $217,435, or 2.6% from the original adopted 2019 budget. The increase is projected to come from general increases in the price of consumer goods and from an increase in sales tax licensees resulting from changes in regulations at the Colorado Dept. of Revenue. The new regulations state that sales tax must be collected and remitted on the jurisdiction's tax rate at the point of delivery for the taxable good when taxable goods are 15 delivered to a Colorado address outside the retailer's jurisdiction. Also anticipated are additional sales taxes from out-of-state merchants who voluntarily license with and remit sales tax based on economic nexus with the Town, as defined by the recent Supreme Court case, Wayfair vs. South Dakota. In November 2018 the Town's voters passed a ballot question that levies a $3 per pack excise tax on the sale of cigarettes and a 40% sales tax on the sale of other tobacco and nicotine products. These taxes are estimated to generate $385,000 in revenues for 2020. The Town’s total 2020 appropriations for all funds equals $34,979,599. Total estimated revenues for 2019 are $32,409,881 and estimated total ending fund balances are $16,367,639. Requests for Information This financial report is designed to provide a general overview of the Town of Avon’s finances for all those with an interest in the Town’s fiscal management. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Finance Director, Town of Avon, Colorado, PO Box 975, Avon, CO 81620. Scott Wright, CPA, CPFO Asst. Town Manager / Finance Director 16 TOWN OF AVON, COLORADO STATEMENT OF NET POSITION DECEMBER 31, 2019 Governmental Business-type Activities Activities Total ASSETS Cash and Cash Equivalents 8,242,719$ 2,106$ 8,244,825$ Investments 11,816,507 - 11,816,507 Receivables 8,920,095 191,414 9,111,509 Internal Balances 100,000 (100,000) - Prepaid Expenses - 192,713 192,713 Inventory - 529,035 529,035 Restricted Assets - Cash and Cash Equivalents 1,806,196 - 1,806,196 Capital Assets, net of accumulated depreciation: Nondepreciable 15,131,370 411,834 15,543,204 Depreciable 62,930,210 12,416,537 75,346,747 Total Assets 108,947,097 13,643,639 122,590,736 LIABILITIES Accounts Payable 470,780 110,410 581,190 Accrued Liabilities 218,360 42,619 260,979 Retainages Payable 3,586 - 3,586 Accrued Interest Payable 48,003 8,298 56,301 Deposits and Reserves 1,608,586 - 1,608,586 Noncurrent Liabilities: Due Within One Year 1,789,894 264,182 2,054,076 Due In More Than One Year 16,646,269 2,230,210 18,876,479 Total Liabilities 20,785,478 2,655,719 23,441,197 DEFERRED INFLOWS OF RESOURCES Property Tax Revenue 2,045,905 41,597 2,087,502 Gain on Advance Refunding of Debt - 4,496 4,496 Total Deferred Inflows of Resources 2,045,905 46,093 2,091,998 NET POSITION Net Investment in Capital Assets 60,035,630 10,401,752 70,437,382 Restricted For: Emergencies 805,865 - 805,865 Debt Service 1,162,093 - 1,162,093 Capital Improvements 657,821 - 657,821 Urban Renewal (29,251) - (29,251) Purposes of Grantors 691,828 - 691,828 Unrestricted 22,791,728 540,075 23,331,803 Total Net Position 86,115,714$ 10,941,827$ 97,057,541$ The accompanying notes are an integral part of the financial statements. 17 TOWN OF AVON, COLORADO STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2019 Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Governmental Activities: General Government, Finance and Administration 5,968,157$ 280,165$ -$ -$ Community Development 557,539 843,810 16,375 - Public Safety 4,310,801 60,017 73,498 815 Public Works and Utilities 8,134,954 484,271 - - Recreation 2,160,389 1,385,312 - - Interest and Fiscal Charges on Long-term Debt 617,694 - - - Total Governmental Activities 21,749,534 3,053,575 89,873 815 Business-type Activities: Mobility 2,502,195 368,390 245,980 - Fleet Maintenance 1,780,524 1,276,478 - - Total Business-type Activities 4,282,719 1,644,868 245,980 - Total Primary Government 26,032,253$ 4,698,443$ 335,853$ 815$ General Revenues: Property Taxes Real Estate Transfer Taxes Sales and Accommodation Taxes Other Taxes Unrestricted Investment Earnings Grants and Contributions Not Restricted to Specific Programs Miscellaneous Contributions and Transfers Total General Revenues and Transfers Increase (Decrease) in Net Position Net Position - Beginning of Year Net Position - End of Year The accompanying notes are an integral part of the financial statements. Program Revenues 18 Governmental Business-type Activities Activities Total (5,687,992)$ -$ (5,687,992)$ 302,646 - 302,646 (4,176,471) - (4,176,471) (7,650,683) - (7,650,683) (775,077) - (775,077) (617,694) - (617,694) (18,605,271) - (18,605,271) - (1,887,825) (1,887,825) - (504,046) (504,046) - (2,391,871) (2,391,871) (18,605,271) (2,391,871) (20,997,142) 3,226,470 41,630 3,268,100 5,001,145 - 5,001,145 11,438,117 - 11,438,117 990,898 - 990,898 549,998 - 549,998 968,549 - 968,549 847,185 - 847,185 (1,761,539) 1,761,539 - 21,260,823 1,803,169 23,063,992 2,655,552 (588,702) 2,066,850 83,460,162 11,530,529 94,990,691 86,115,714$ 10,941,827$ 97,057,541$ Net (Expense) Revenue and Changes in Net Position 19 TOWN OF AVON, COLORADO BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2019 Avon Urban Debt Capital General Renewal Service Projects Fund Fund Fund Fund ASSETS Cash and Cash Equivalents 1,193,182$ -$ 16,418$ 2,321,206$ Investments 6,547,782 - - 5,268,725 Receivables: - Interest 33,283 - - 31,478 - Taxes 4,206,616 - - 591,051 - Accounts 57,599 - - - - Intergovernmental 137,947 31,140 - - - Employees 8,579 - - - Due from Other Funds 103,650 - - - Notes Receivable - - - - Restricted Assets - Cash and Cash Equivalents - 628,240 520,135 657,821 Total Assets 12,288,638$ 659,380$ 536,553$ 8,870,281$ LIABILITIES Accounts Payable 220,111$ 56,741$ 2,700$ 144,344$ Accrued Liabilities 217,501 - - - Retainages Payable - - - 3,586 Due to Other Funds - 3,650 - - Deposits and Reserves 1,606,586 - - - Total Liabilities 2,044,198 60,391 2,700 147,930 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue - Notes Receivable - - - - Unavailable Revenue - Property Taxes 2,045,905 - - - Total Deferred Inflows of Resources 2,045,905 - - - FUND BALANCES Restricted For: Emergencies 805,865 - - - Urban Renewal - (29,251) - - Water Projects - - - - Community Enhancement - - - - Capital Improvements - - - 657,821 Debt Service - 628,240 533,853 - Committed For: Capital Improvements - - - 8,064,530 Exterior Energy Offset Programs - - - - Waste Reduction Programs - - - - Assigned For: Affordable Housing - - - - Unassigned 7,392,670 - - - Total Fund Balances 8,198,535 598,989 533,853 8,722,351 Total Liabilities, Deferred Inflows of Resources, and Fund Balances 12,288,638$ 659,380$ 536,553$ 8,870,281$ The accompanying notes are an integral part of the financial statements. 20 RECONCILIATION OF TOTAL GOVERNMENTAL FUND BALANCE TO NET POSITION OF GOVERNMENTAL ACTIVITIES DECEMBER 31, 2019 Other Governmental Funds Total 1,391,107$ 4,921,913$ Total Governmental Fund Balances 19,731,927$ - 11,816,507 Amounts reported for governmental activities in the - 64,761 Statement of Net Position are different because: - 4,797,667 83,072 140,671 Capital assets used in governmental activities are not financial 210,646 379,733 resources and therefore are not reported as an asset in the - 8,579 governmental funds. - 103,650 - Capital assets 135,833,108 6,375 6,375 - Accumulated depreciation (62,383,576) - 1,806,196 73,449,532 1,691,200$ 24,046,052$ Some liabilities, including bonds, notes and leases payable, and compensated absences are not due and payable in the current period and therefore are not reported as liabilities in the governmental funds. 3,767$ 427,663$ - Tax Increment Revenue Bonds payable (7,053,286) 859 218,360 - Certificates of Participation payable (10,395,000) - 3,586 - Unamortized bond premium (266,468) - 3,650 - Compensated absences payable (410,213) 2,000 1,608,586 (18,124,967) 6,626 2,261,845 Notes receivable are not available to pay for current period expenditures and are deferred in the governmental funds.6,375 6,375 6,375 Long-term receivables which are not available to pay for current period - 2,045,905 expenditures and are not reported in the governmental funds.3,522,309 6,375 2,052,280 Accrued interest payable is recognized for governmental activities but is not due and payable in the current period and therefore is not reported as a liability in the governmental funds.(48,003) - 805,865 The internal service fund is used by management to charge the rental - (29,251) cost of certain vehicles and equipment to individual funds. The assets 525,747 525,747 and liabilities of the internal service fund is included in governmental 166,081 166,081 activities in the statement of net position.7,578,541 - 657,821 - 1,162,093 Net Position of Governmental Activities 86,115,714$ - 8,064,530 65,044 65,044 88,733 88,733 832,594 832,594 - 7,392,670 1,678,199 19,731,927 1,691,200$ 24,046,052$ 21 TOWN OF AVON, COLORADO STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2019 Avon Urban Debt Capital General Renewal Service Projects Fund Fund Fund Fund Revenues Taxes 14,269,010$ 1,386,475$ -$ 5,001,145$ Licenses and Permits 752,345 - - - Intergovernmental 1,059,237 - - 97,395 Charges for Services 1,726,980 - - - Fines and Forfeitures 51,535 - - - Investment Earnings 358,588 15,425 13,172 162,316 Other Revenues 536,178 - - 25,410 Total Revenues 18,753,873 1,401,900 13,172 5,286,266 Expenditures Current: General Govt., Finance & Administration 4,872,293 52,615 - - Community Development 509,129 - - Public Safety 3,984,465 - - - Public Works and Utilities 4,330,597 - - - Recreation 1,703,007 - - - Capital Improvements - - - 3,532,547 Debt Service: Principal - 595,997 650,000 89,905 Interest - 252,558 362,707 8,897 Fiscal Charges - 700 9,360 - Total Expenditures 15,399,491 901,870 1,022,067 3,631,349 Excess (Deficiency) of Revenues Over (Under) Expenditures 3,354,382 500,030 (1,008,895) 1,654,917 Other Financing Sources (Uses) Transfers In 240,111 - 1,007,932 375,000 Transfers Out (1,700,000) (375,000) - (1,248,043) Total Other Financing Sources (Uses)(1,459,889) (375,000) 1,007,932 (873,043) Net Change in Fund Balances 1,894,493 125,030 (963) 781,874 Fund Balances, Beginning of Year 6,304,042 473,959 534,816 7,940,477 Fund Balances, End of year 8,198,535$ 598,989$ 533,853$ 8,722,351$ The accompanying notes are an integral part of the financial statements. 22 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2019 Other Net change in fund balances - Total Governmental Funds 3,395,902$ Governmental Funds Total Amounts reported for governmental activities in the Statement of Activities are different because: -$ 20,656,630$ - 752,345 Governmental funds report capital outlays as expenditures. However, - 1,156,632 for governmental activities, those capital outlays other than 454,881 2,181,861 noncapitalizable items are shown in the Statement of Activities and the - 51,535 cost of those assets is allocated over their estimated useful lives and 497 549,998 reported as depreciation expense: 277,047 838,635 - Capital outlay 2,617,166 - Depreciation (4,126,174) 732,425 26,187,636 (1,509,008) Expenses reported in the Statement of Activities that do not require the use of current financial resources are not reported as expenditures 57,829 4,982,737 in governmental funds. 12,000 521,129 - Loss on Disposal of Capital Assets (755,833) - 3,984,465 - Change in compensated absences payable (49,294) 67,128 4,397,725 - Change in accrued interest payable on outstanding bonds 3,339 - 1,703,007 - Amortization of bond premium 13,191 - 3,532,547 (788,597) - 1,335,902 Payment received on affordable housing notes receivable are reported - 624,162 as revenue in the governmental funds, but the repayment reduces - 10,060 notes receivable in the Statement of Net Position (11,100) 136,957 21,091,734 Repayment of bond and lease principal are reported an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the Statement of Net Position: 595,468 5,095,902 - Certificates of Participation retirements 650,000 - Tax Increment Revenue Bond principal retirements 595,997 1,245,997 - 1,623,043 - (3,323,043) The internal service fund is used by management to charge the rental cost of certain vehicles and equipment to individual funds. The - (1,700,000) decrease in net position of the internal service fund is included in governmental activities.322,358 595,468 3,395,902 Change in Net Positon of Governmental Activities 2,655,552$ 1,082,731 16,336,025 1,678,199$ 19,731,927$ 23 TOWN OF AVON, COLORADO STATEMENT OF NET POSITION PROPRIETARY FUNDS DECEMBER 31, 2019 Governmental Fleet Activities - Mobility Maintenance Internal Fund Fund Totals Service Fund ASSETS Current Assets: Cash and Cash Equivalents 1,852$ 254$ 2,106$ 3,320,806$ Receivables: - Taxes 41,597 - 41,597 - - Intergovernmental 16,033 133,784 149,817 - Deferred Expense 192,713 - 192,713 - Due From Other Funds 352,500 - 352,500 - Inventory - 529,035 529,035 - Total Current Assets 604,695 663,073 1,267,768 3,320,806 Noncurrent Assets: Capital Assets: - Land 281,450 130,384 411,834 - - Buildings 10,205,612 5,639,287 15,844,899 3,170,860 - Machinery and Equipment 4,030,934 302,608 4,333,542 7,284,436 - Accumulated Depreciation (4,449,781) (3,312,123) (7,761,904) (5,843,248) Total Noncurrent Assets 10,068,215 2,760,156 12,828,371 4,612,048 Total Assets 10,672,910 3,423,229 14,096,139 7,932,854 LIABILITIES Current Liabilities: Accounts Payable 16,444 93,966 110,410 43,117 Accrued Liabilities 24,632 17,987 42,619 - Accrued Interest Payable - 8,298 8,298 - Compensated Absences Payable 36,736 35,533 72,269 - Due to Other Funds - 452,500 452,500 - Certificates of Participation - Current - 157,496 157,496 - Capital Leases Payable - Current 34,417 - 34,417 74,947 Total Current Liabilities 112,229 765,780 878,009 118,064 Noncurrent Liabilities: Certificates of Participation - 2,039,648 2,039,648 - Capital Leases Payable 190,562 - 190,562 236,249 Total Noncurrent Liabilities 190,562 2,039,648 2,230,210 236,249 Total Liabilities 302,791 2,805,428 3,108,219 354,313 DEFERRED INFLOWS OF RESOURCES Property Tax Revenue 41,597 - 41,597 - Gain on Advance Refunding of Debt - 4,496 4,496 - Total Deferred Inflows of Resources 41,597 4,496 46,093 - NET POSITION Net Investment in Capital Assets 9,843,236 558,516 10,401,752 4,300,852 Unrestricted 485,286 54,789 540,075 3,277,689 Total Net Position 10,328,522$ 613,305$ 10,941,827$ 7,578,541$ The accompanying notes are an integral part of the financial statements. Business-Type Activities - Enterprise Funds 24 TOWN OF AVON, COLORADO STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2019 Governmental Fleet Activities - Mobility Maintenance Internal Fund Fund Totals Service Fund Operating Revenues: Charges for Services 251,825$ 1,273,949$ 1,525,774$ 690,588$ Other Operating Revenues 116,565 410 116,975 19,650 Total Operating Revenues 368,390 1,274,359 1,642,749 710,238 Operating Expenses: Cost of Operations 1,905,423 1,537,430 3,442,853 23 Depreciation and Amortization 584,473 141,616 726,089 810,987 Total Operating Expenses 2,489,896 1,679,046 4,168,942 811,010 Operating Income (Loss)(2,121,506) (404,687) (2,526,193) (100,772) Nonoperating Revenues (Expenses): Taxes 41,630 - 41,630 - Operating Grants 245,980 - 245,980 - Gain (Loss) on Disposal of Capital Assets (3,824) 2,119 (1,705) 62,291 Interest Expense (8,475) (101,478) (109,953) - Total Nonoperating Revenues (Expenses)275,311 (99,359) 175,952 62,291 Income (Loss) Before Contributions and Transfers (1,846,195) (504,046) (2,350,241) (38,481) Capital Contributions and Transfers Contributed Capital In (Out)61,539 - 61,539 360,839 Transfers In (Out)1,150,000 550,000 1,700,000 - Total Capital Contributions and Transfers 1,211,539 550,000 1,761,539 360,839 Change in Net Position (634,656) 45,954 (588,702) 322,358 Net Position, Beginning of Year 10,963,178 567,351 11,530,529 7,256,183 Net Position, End of Year 10,328,522$ 613,305$ 10,941,827$ 7,578,541$ The accompanying notes are an integral part of the financial statements. Business-Type Activities - Enterprise Funds 25 TOWN OF AVON, COLORADO STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2019 Governmental Fleet Activities - Mobility Maintenance Internal Fund Fund Totals Service Fund Cash Flows From Operating Activities Cash Received from Customers and Users 232,917$ 536,171$ 769,088$ -$ Cash Received from Interfund Services Provided 22,887 644,894 667,781 690,588 Cash Payments to Suppliers (608,754) (698,581) (1,307,335) (23) Cash Payments to Employees (915,589) (853,106) (1,768,695) - Cash Payments for Interfund Services Used (370,721) (7,064) (377,785) - Other Operating Revenues 115,565 410 115,975 19,650 Net Cash Provided by (Used in) Operating Activities (1,523,695) (377,276) (1,900,971) 710,215 Cash Flows From Noncapital Financing Activities Taxes Received 41,630 - 41,630 - Grants Received 245,980 - 245,980 - Net Borrowings (To) From Other Funds (52,500) 52,500 - - Transfers In from Other Funds 1,150,000 550,000 1,700,000 - Net Cash Provided by Noncapital Financing Activities 1,385,110 602,500 1,987,610 - Cash Flows From Capital Financing Activities Acquisition and Construction of Capital Assets - (12,205) (12,205) (780,113) Proceeds from Sales of Capital Assets 6,176 2,120 8,296 38,263 Interest Paid on Long-term Debt (8,475) (104,827) (113,302) - Principal Paid on Long-term Debt (33,280) (150,000) (183,280) - Net Cash Used in Capital Financing Activities (35,579) (264,912) (300,491) (741,850) Net Decrease in Cash and Cash Equivalents (174,164) (39,688) (213,852) (31,635) Cash and Cash Equivalents, Beginning of Year 176,016 39,942 215,958 3,352,441 Cash and Cash Equivalents, End of Year 1,852$ 254$ 2,106$ 3,320,806$ The accompanying notes are an integral part of the financial statements. Business-Type Activities - Enterprise Funds 26 Governmental Fleet Activities - Transit Maintenance Internal Fund Fund Totals Service Fund RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Operating Income (Loss)(2,121,506)$ (404,687)$ (2,526,193)$ (100,772)$ Adjustments to Reconcile Operating Loss to Net Cash Provided by (Used in) Operating Activities Depreciation and Amortization 584,473 141,616 726,089 810,987 Change in Assets and Liabilities: Decrease in Accounts Receivable 2,039 - 2,039 - (Increase) Decrease in Intergovermental Receivable 1,940 (43,706) (41,766) - Increase in Deferred Expense 1,957 - 1,957 - Increase in Inventory - (29,847) (29,847) - Decrease in Accounts Payable (674) (45,289) (45,963) - Increase in Accrued Liabilities 1,747 3,706 5,453 - Increase (Decrease) in Comp. Absences Payable 6,329 931 7,260 - Total Adjustments 597,811 27,411 625,222 810,987 Net Cash Provided by (Used in) Operating Activities (1,523,695)$ (377,276)$ (1,900,971)$ 710,215$ NONCASH INVESTING, CAPITAL AND FINANCING ACTIVITIES Noncash Transactions Affecting Financial Position Contributions of Capital Assets from Governmental Activities 61,539$ -$ 61,539$ 270,935$ Capital Assets Disposed (10,000) - (10,000) (47,777) Principal on Capital Leases Paid from Governmental Activities - - - 89,904 Amortization of Premium and Gain on Advance Refunding of Debt - 2,910 2,910 - 51,539$ 2,910$ 54,449$ 313,062$ Business-Type Activities - Enterprise Funds 27 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 The financial statements of the Town of Avon have been prepared in conformity with generally accepted accounting principles (“GAAP”) as applied to governmental entities. The Governmental Accounting Standards Board (“GASB”) is the accepted standard-setting board for establishing governmental accounting and financial reporting principles. The following notes are an integral part of the Town’s Comprehensive Annual Financial Report. Note 1. Summary of Significant Accounting Policies A. Financial Reporting Entity Primary Government. The Town of Avon, Colorado, was incorporated as a Town on April 24, 1978. On June 13, 1978, the citizenry voted to become a Home Rule City, as authorized by Article 20 of the Colorado State Constitution. The Town operates under a Council- Manager form of government and provides the following services as authorized by its charter: public safety, highways and streets, culture-recreation, public improvements, community development, planning and zoning, transportation, and general administrative services. As required by generally accepted accounting principles, these financial statements present the Town of Avon (the primary government) and its component unit for which the Town is considered financially accountable. Financial accountability exists if the Town appoints a voting majority of an organization’s governing board and is able to impose its will on the organization, or if the organization provided benefits to, or imposes financial burdens upon the Town. Blended component units, although legally separate entities, are, in substance, part of the Town’s operations, so data from these units are combined with data of the Town. The Town’s blended component unit are – Avon Urban Renewal Authority (AURA) – The AURA is a body corporate duly organized and existing as an urban renewal authority established by the Town of Avon, Colorado pursuant to the Urban Renewal Law of the State of Colorado for undertaking certain urban renewal activities within the Town. The boundaries of the AURA are coterminous with the boundaries of the Town. The bylaws of the AURA provide that the members of the Avon Town Council shall constitute the Commissioners of the AURA. The Mayor of the Town services as Chairman, the Mayor Pro-Tem serves as Vice Chairman, the Town Manager serves as the Executive Director and Secretary, the Finance Director serves as Treasurer, and the Town Clerk serves as the AURA Clerk. For financial reporting purposes, the AURA is blended into the Town’s financial statements and is reported in a single special revenue fund as a blended component unit. A separate budget is adopted for the AURA, however separate financial statements of the AURA are not issued. Avon General Improvement District No. 1 – The Town of Avon General Improvement District No. 1 was organized on August 28, 2007, by adoption of Ordinance No. 07-07. The services to be provided within and for the District include transportation and recreation 28 services and include the property known as Lots 1 and 2 of the final plat of the Chateau St. Claire subdivision, now commonly known as the Ascent. The members of the Avon Town Council constitute the Board of the District. The District levies a property tax to be used for transportation operations. For financial reporting purposes, the District is blended into the Town’s financial statements and is reported in the Mobility enterprise fund as a blended component unit. Separate budgets and financial statements of the District are not adopted or issued. B. Government-wide and Fund Financial Statements Government-wide Financial Statements. The government-wide financial statements (i.e. the Statement of Net Position and the Statement of Activities) report information on all non- fiduciary activities of the Town (the primary government) and its component units. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which primarily rely on fees and charges for support. Generally, interfund activity has been eliminated from the government-wide financial statements except for interfund services provided and used. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or business segment are offset by program revenues and helps identify the extent to which each is self-financing or draws from the general revenues of the Town. Direct expenses are those that are clearly identifiable with a specific function or business segment. Program revenues include 1) charges to customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function and, 2) grants and contributions that are restricted to meeting the operational or capital requirements of a function or business segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Fund Financial Statements. Fund financial statements report detailed information about the Town with the focus on major funds rather than on reporting funds by type. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Nonmajor funds are aggregated and presented in a single column. The internal service fund is presented in a single column on the face of the proprietary fund statements. C. Measurement Focus, Basis of Accounting and Financial Statement Presentation Measurement Focus and Basis of Accounting. The government-wide financial statements have been prepared using the economic resources measurement focus and the accrual basis of accounting. This is the same approach used in the preparation of the proprietary fund financial statements. Revenues are recognized when earned and expenses are recognized when the liability is incurred regardless of the timing of related cash flows. Depreciation is computed and recorded as an operating expense. Expenditures for property, plant and 29 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 equipment are shown as increases in assets and redemption of bonds and notes are recorded as a reduction in liabilities. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period (60 days). The major sources of revenue which are susceptible to accrual are property taxes, accommodations and sales taxes, and certain intergovernmental revenues. Expenditures generally are recorded when the liability is incurred, as under full accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Financial Statement Presentation – Fund Accounting. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts which are segregated for the purpose of accounting for specific activities. The Town uses funds to report results of operations and financial position, and demonstrate compliance with legal, contractual and regulatory requirements. The Town’s funds are classified into two broad fund categories and six generic fund types for financial reporting purposes: Governmental funds include the general, special revenue, debt service, and capital projects funds. Proprietary funds include enterprise funds and an internal service fund. The Town’s major governmental funds are: • General Fund – This is the Town’s primary operating fund. It is used to account for all activities of the Town not required to be accounted for in some other fund. • Avon Urban Renewal Fund – This fund is used to account for the receipt of tax increment revenues and the activities of redevelopment that are undertaken by the Avon Urban Renewal Authority, including issuing debt and constructing public improvements. • Debt Service Fund – This fund is used to account for the accumulation of resources and payment of principal and interest on the Town’s general obligation and sales tax revenue bonds. • Capital Projects Fund – This fund is used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of all the Town’s enterprise and internal service funds are charges to customers for sales and services. Operating expenses for enterprise and internal 30 service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. The Town’s major proprietary funds are: • Mobility Fund – This fund is used to account for the activities involved in operating the Town’s transportation system. • Fleet Maintenance Fund – This fund is used to account for the accumulation and allocation of costs associated with the maintenance of vehicles and rolling stock for the Town and certain other third-party governmental entities. The Town’s only internal service fund is the Equipment Replacement Fund. This fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacement. D. Budget Information Budgets are adopted on a basis consistent with generally accepted accounting principles for all funds, except for proprietary funds which are budgeted on the modified accrual basis of accounting. According to the Town’s Charter, all appropriations except for capital projects or special revenue funds lapse at fiscal year-end. However, as a matter of practice, the Town adopts annual budgets for all funds. During the year, changes may be made to budgets by adoption of supplemental amendments by resolution of the Town Council. E. Assets, Liabilities, and Deferred Outflows/Inflows of Resources Cash, Cash Equivalents, and Investments. The Town concentrates the cash resources of its various funds to facilitate the management of cash. The balance in this concentration account is available to meet the Town’s current operating requirements. Cash resources more than current requirements is invested in various interest-bearing securities and disclosed as part of the Town’s investments. Cash and cash equivalents include amounts in demand deposits as well as short-term investments with a maturity date within 3 months of the date acquired by the Town. Town Charter and Colorado State statutes authorize the Town to invest its excess funds in direct U.S. Government treasury and agency securities, bonds and other obligations of states and political subdivisions, corporate bonds, and local government investment pools. Investments are stated at fair value. The change in fair value of investments is recognized as an increase or decrease to investment assets and investment income. Investment income is recognized when earned. 31 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Inventories. Inventories are valued at cost using the first-in/first-out (FIFO) method. The costs of any governmental fund inventories are recorded as expenditures when consumed rather than when purchased. Restricted Assets. Restricted assets in the amount of $628,240 are reported in the Avon Urban Renewal Fund. This consists of a $628,240 required debt service reserve for purposes of the Authority’s 2013 Tax Increment Revenue Bonds. Restricted assets in the amount of $520,135 are reported in the Debt Service Fund. This amount consists of a $508,700 required debt service reserve for the Series 2010 Certificates of Participation, $11,026 in a base rental fund for the Series 2010 Certificates of Participation, $177 in a base rental fund for the Series 2014B Certificates of Participation, and $232 in a base rental fund for the Series 2016 Certificates of Participation. These reserves are all held in UMB Bank’s trust department. Restricted assets in the amount of $657,821 are reported in the Capital Project Fund. This consists of $657,821 held in an escrow account with FirstBank for accumulating funds for asphalt overlay in the Village at Avon pursuant to the Town’s lawsuit settlement agreement with Traer Creek Metropolitan District and the developer. When both restricted and unrestricted resources are available for use, it is the Town’s policy to use unrestricted resources first, then restricted, as they are needed. Capital Assets. Capital assets, which include property, plant, equipment, and infrastructure assets are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. It is the Town’s policy to capitalize expenditures with a cost greater than $5,000 and an estimated useful life of more than one year. All purchased capital assets are stated at cost or estimated historical cost if actual historical records are not available. Donated capital assets and donated works of art and similar items are recorded at acquisition value at the date of contribution. Major outlays for capital improvement projects are capitalized as projects are completed. The Town’s infrastructure consists of streets and roads, bridges, storm drainage, water rights and storage, heat recovery system, irrigation ditches, bike paths, and public parking. The costs of normal maintenance and repair that do not add to the value of the asset or extend the estimated useful life are not capitalized but charged to operations as incurred. Depreciation of property, plant and equipment is computed using the straight-line method over the following estimated useful lives: Buildings 10-50 years Utilities 10-50 years Machinery and Equipment 3-15 years Infrastructure 10-100 years 32 Deferred Inflows of Resources. The government-wide and proprietary funds statement of net position and governmental funds balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The Town has two types of items that qualify for reporting in this category: deferred gain on advance refunding of debt and unavailable revenue. In the government-wide and proprietary funds statement of net position deferred gain on advance refunding of debt is the result of the difference between the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized over the life of the refunding bonds. The other type of item, unavailable revenue, is reported in the government-wide and proprietary fund statement of net position and in the governmental funds balance sheet. The Town reports unavailable revenues from two sources: property tax and notes receivable. Unavailable revenue - notes receivable arises only under a modified accrual basis of accounting and as such is only reported in the governmental funds balance sheet. Unavailable revenue – property taxes is reported in the government-wide and proprietary funds statement of net position and in the governmental funds balance sheet. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. Long-term Obligations. In the government-wide and proprietary fund statement of net position long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the straight-line method, which approximates the interest method. Bonds payable are reported net of the applicable bond premium or discount. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds are reported as debt service expenditures. F. Property Taxes Property taxes are levied by the Town Council. The levy is based on the assessed valuation of property located within the Town as determined by the County Assessor generally as of January 1 of each year. The levy is normally set by December 15 by certification to the County Commissioners. The County Treasurer collects the property taxes during the ensuing calendar year and remits the taxes collected to the Town on a monthly basis. Property taxes are payable in full by April 30, or if in two equal installments, by February 28 and June 15. Delinquent taxpayers are notified in August and generally sales of the tax liens on delinquent properties are held in November or December. Property taxes, net of 33 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 estimated uncollectible taxes, are recorded as receivable in the year levied and offset to deferred inflows of resources as unavailable revenue since they typically do not meet the availability criterion. G. Compensated Absences It is the Town’s policy to permit employees to accumulate earned but unused personal time off (a combination of vacation and holidays) and sick pay benefits. There is no liability for unpaid accumulated sick leave since the Town’s policy is to not pay for accumulated sick leave when employees separate from service. The liability for compensated absences is recorded as a non-current liability in the government-wide financial statements. The current portion of this debt is estimated based on historical trends. In the fund financial statements, governmental funds report a compensated liability payable only if it has matured, for example, as a result of employee resignations and retirements, while the proprietary funds report the liability as it is incurred. Within the governmental funds, the General Fund typically is used to liquidate any liabilities for compensated absences. H. Fund Equity The following fund balance classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used: • Nonspendable fund balance – amounts that are not in a spendable form (such as inventory or prepaid charges) or are required to be maintained intact; • Restricted fund balance – amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions, or by enabling legislation; • Committed fund balance – amounts constrained to specific purposes by a government itself, using its highest level of decision-making authority. In Avon’s case this is an ordinance adopted by the Town Council. To be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest-level action to remove or change the constraint; • Assigned fund balance – amounts a government intends to use for a specific purpose; intent can be expressed by the governing body or an official or body to which the governing body delegates the authority; • Unassigned fund balance – amounts that are available for any purpose; positive amounts are reported only in the general fund. The Town establishes (and modifies or rescinds) fund balance commitments by passage of an ordinance. A fund balance commitment is further indicated in the budget document as a designation or commitment of the fund. Assigned fund balance is established by the Town Council through adoption or amendment of the budget as intended for a specific purpose (such as the purchase of capital assets, construction, debt service, or other purposes). 34 When fund balance resources are available for a specific purpose in more than one classification, it is the Town’s policy to use the most restrictive funds first in the following order: restricted, committed, assigned, and unassigned as they are needed. The Town considers all unassigned fund balances to be “reserves” for future operations or capital replacement as defined within Article X, Section 20 of the Constitution of the State of Colorado (see Note 10). I. Statements of Cash Flows For purposes of the statement of cash flows, the Town considers all highly liquid investments with a maturity when purchased of three months or less and all local government investment pools to be cash equivalents. J. Debt Costs Unamortized premiums of $293,612 are reflected in noncurrent liabilities. Premiums are amortized over the remaining lives of the related debt issues using the effective interest method. Note 2. Legal Compliance – Budgets No later than October 15th, the Town Manager submits to the Mayor and Town Council a proposed budget for the calendar year commencing the following January 1st. The budget is prepared by fund, department, program and project and includes information on the prior year, current estimates and requested appropriations and estimated revenues for the upcoming year. The Town Council holds public hearings and may change appropriations except for expenditures required by law for debt service or for estimated cash deficits. No change to the budget may increase the authorized expenditures to any amount greater than the total amount of funds available. The Town Council must adopt the budget by resolution prior to December 15th. Once adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department. A department is defined by the Town as a distinct, principal or specialized division (e.g. the Department of Public Works). Expenditures may not legally exceed budgeted appropriations at the fund level. Budgetary comparisons in the accompanying combined financial statements and in the individual fund statements are presented at a lower-than-required level of control to facilitate detailed financial analysis. The Avon Urban Renewal Fund, Disposable Paper Bag Fee Fund, Debt Service Fund, Mobility Fund, and Fleet Maintenance Fund expenditures exceeded budgeted appropriations during 2019. This may be a violation of Colorado budget law. 35 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Note 3. Cash and Investments Cash and investments as of December 31, 2019 are classified in the accompanying financial statements as follows: Cash and Cash Equivalents Investments Restricted Assets - Cash and Cash Equivalents $ 8,254,825 11,816,507 1,806,196 Total $ 21,877,528 Cash and investments as of December 31, 2019 consist of the following: Cash on Hand Demand Deposits Other Deposits with Financial Institutions Local Government Investment Pools Investments $ 4,925 1,180,817 1,350,475 7,524,804 11,816,507 Total $ 21,877,528 Investments Authorized by the Town of Avon Investment Policy The table below identifies the investment types that are authorized for the Town by the Town’s investment policy. The table also identifies certain provision of the Town’s investment policy that address interest rate risk, credit risk, and concentration of credit risk. Authorized Investment Type Maximum Maturity Maximum Percentage Of Portfolio Maximum Investment In One Issuer U.S. Government Treasury Securities U.S. Government Agency Securities Repurchase Agreements Commercial Paper General Obligation Debt Revenue Obligation Debt Local Government Investment Pools 5 years 5 years 180 days 270 days 5 years 5 years N/A None None None 20% None None None None None None 5% None None None Fair Value of Investments The Town measures and records its investments using fair value measurement guidelines established by generally accepted accounting principles. These guidelines recognize a three- tiered fair value hierarchy, as follows: • Level 1: Quoted prices for identical investments in active markets; • Level 2: Observable inputs other than quoted market prices; and, • Level 3: Unobservable inputs. 36 At December 31, 2019, the Town had the following recurring fair value measurements: Fair Value Measurements Using Investments Measured at Fair Value Total Level 1 Level 2 Level 3 U.S. Government Treasury Securities Federal Instrumentality Securities $ 2,481,480 9,691,517 $ 2,481,480 9,691,517 $ - - $ - - Total $11,816,507 $11,816,507 $ - $ - Investments Measured at Net Asset Value Total Colotrust $ 7,524,804 Debt and equity securities classified in Level 1 are valued using prices quoted in active markets for those securities. Debt and equity securities classified in Level 2 are valued using the following approaches: • U.S. Government treasury securities, U.S. Government agency securities, and commercial paper: quoted prices for identical securities in markets that are not active; • Corporate and municipal bonds: quoted prices for similar securities in active markets; • Repurchase agreements, negotiable certificates of deposit, and collateralized debt obligations: matrix pricing based on the securities’ relationship to benchmark quoted prices. At December 31, 2019, unrealized gains were $74,248 which reflects changes in the fair market value of investments. Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. The investment policy of the Town states that, to the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities. Unless matched to a specific cash flow requirement, the Town will not invest in securities maturing more than five years from the date of purchase. In addition, the Town shall maintain at least 15% of its total investment portfolio in investments maturing in 120 days or less. At least 10% of the portfolio shall be invested in overnight investments or securities that can be sold to raise cash on one day’s notice. 37 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Information about the sensitivity of the fair values of the Town’s investments to market interest rate fluctuations is provided by the following table that shows the distribution of the Town’s investments by maturity: Weighted Average Maturity (in Years) U.S. Government Treasury Notes U.S. Government Agency Securities: Federal Home Loan Bank Federal Home Loan Mortgage Corp. Federal National Mortgage Assn. Federal Farm Credit Bank Colotrust $ 3,744,885 4,041,519 1,009,040 1,511,197 1,509,866 7,524,804 1.291 1.138 1.143 1.030 0.843 NA Total $ 19,341,311 Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating, as required by the Town’s investment policy, for investments of the Town as of December 31, 2019. Ratings Standard & Poor’s Investment AAAm AA+ AA+ AA+ AA+ AA+ AA+ Colotrust US Treasury Government National Mortgage Assoc. Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Mortgage Corporation Federal National Mortgage Corporation Concentration of Credit Risk Except for commercial paper investments, the investment policy of the Town contains no limitations on the amount that can be invested in any one issuer. Commercial paper issuers are limited to no more than 5% of the Town’s portfolio. The Town had no investments in commercial paper at December 31, 2019. 38 Investments in any one issuer (other than U.S. Treasury obligations, mutual funds, and local government investment pools) that represent 5% or more of total Town investments are as follows: Issuer Investment Type Reported Amount % of Total Investments Federal Home Loan Bank Federal National Mortgage Assn. Federal Farm Credit Bank Federal Home Loan Mortgage Corp. Federal Instrumentality Securities Federal Instrumentality Securities Federal Instrumentality Securities Federal Instrumentality Securities $ 4,041,519 1,511,197 1,509,866 1,009,040 20.896% 7,813% 7.806% 5.217% Custodial Credit Risk Deposits. Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, the Town would not be able to recover its deposits or would not be able to recover collateral securities that are in the possession of an outside party. The Town’s deposits are entirely covered by federal depository insurance (“FDIC”) or by collateral held under Colorado’s Public Deposit Protection Act (“PDPA”). The FDIC insures the first $250,000 of the Town’s deposits at each financial institution. Deposit balances over $250,000 are collateralized as required by PDPA. The Colorado Public Deposit Protection Act (PDPA) requires that cash be deposited in eligible public depositories and that deposits in excess of federal insurance levels must be collateralized. The eligible collateral is determined by the PDPA. PDPA allows the institution to create a single collateral pool for all public funds with the Town being a named participant in the single institution collateral pool. The minimum pledging requirement is 102% of the uninsured deposits. The Colorado State Banking Board verifies the market value at least monthly. Bank assets (usually securities) are required by PDPA to be delivered to a third- party institution for safekeeping and pledged to the Colorado Division of Banking. Based on the above, the Colorado State Auditor has concluded that there is no custodial risk for public deposits collateralized under PDPA. The carrying amount of the Town’s demand deposits was $1,180,817 at year end. Investments. Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g. broker-dealer) to a transaction, the Town would not be able to recover the value of its investment or collateral securities that are in the possession of another party. The Town’s investment policy provides that all investment securities, except certificates of deposit, local government investment pools, and money market funds purchased by the Town shall be settled on a delivery versus payment basis and will be delivered by either book entry or physical delivery and will be held in third-party safekeeping by the Town’s approved custodian bank, its correspondent bank or the Depository Trust Company. An approved Safekeeping Agreement must be executed with each custodian bank prior to utilizing that bank’s safekeeping services. 39 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Local Government Investment Pools Local government investment pools are trusts established for local government entities in Colorado to pool surplus funds. The State Securities Commissioner administers and enforces all State statutes governing the trusts. The trusts value their shares based on a stable net value of $1.00 per share. A designated custodial bank serves as custodian pursuant to a custodian agreement. The custodian acts as safekeeping agent for the trusts’ investment portfolios and provides services as the depository in connection with direct investments and withdrawals. The custodian's internal records segregate investments owned by the trusts. As of December 31, 2019, the Town of Avon held investments in the Colorado Local Government Liquid Asset Trust (Colotrust Plus portfolio). The Plus portfolios may invest in U.S. Treasury securities and repurchase agreements collateralized by U.S. Treasury securities as well as in certain obligations of U.S. government agencies, highest rated commercial paper and repurchase agreements collateralized by certain obligations of U.S. government agencies. At December 31, 2019, the Town’s investments in Colotrust Plus were 38.9% of the Town’s investment portfolio. Note 4. Capital Assets Capital asset activity for the year ended December 31, 2019 was as follows: Governmental Activities: Beginning Balance Increases Decreases Ending Balance Capital Assets, Not Being Depreciated: Land and Land Improvements Public Art Water Rights Construction in Progress Total Capital Assets, Not Being Depreciated $ 11,640,671 1,361,400 1,792,959 2,767,425 17,562,455 $ - - - 2,254,688 2,254,688 $ - - - (4,685,773) (4,685,773) $ 11,640,671 1,361,400 1,792,959 336,340 15,131,370 Capital Assets, Being Depreciated: Buildings Utilities Machinery and Equipment Infrastructure Total Capital Assets, Being Depreciated 29,790,122 4,747,375 6,541,106 87,114,564 128,193,167 359,223 23,799 1,177,264 4,665,229 6,225,515 (2,827,714) - (433,934) - (3,261,648) 27,321,631 4,771,174 7,284,436 91,779,793 131,157,034 Less Accumulated Depreciation: Buildings Utilities Machinery and Equipment Infrastructure Total Accumulated Depreciation (10,804,429) (1,667,161) (3,874,310) (49,390,502) (65,736,402) (1,015,797) (226,254) (618,865) (3,076,246) (4,937,162) 2,071,882 - 374,858 - 2,446,740 (9,748,344) (1,893,415) (4,118,317) (52,466,748) (68,226,824) Total Capital Assets, Being Depreciated, Net 62,456,765 1,288,353 (814,908) 62,930,210 Governmental Activities Capital Assets, Net $ 80,019,220 $ 3,543,041 $(5,500,681) $ 78,061,580 40 Business-type Activities: Beginning Balance Increases Decreases Ending Balance Capital Assets, Not Being Depreciated: Land Construction in Progress Total Capital Assets, Not Being Depreciated Capital Assets, Being Depreciated: Buildings Machinery and Equipment Total Capital Assets, Being Depreciated $ 411,834 215,750 627,584 15,567,610 4,656,135 20,223,745 $ - - - 277,289 12,207 289,496 $ - (215,750) (215,750) - (334,800) (334,800) $ 411,834 - 411,834 15,844,899 4,333,542 20,178,441 Less Accumulated Depreciation: Buildings and Facilities Machinery and Equipment Total Accumulated Depreciation (4,305,056) (3,055,559) (7,360,615) (408,916) (317,173) (726,089) - 324,800 324,800 (4,713,972) (3,047,932) (7,761,904) Total Capital Assets, Being Depreciated, Net 12,863,130 (726,089) (10,000) 12,416,537 Business-type Activities Capital Assets, Net $ 13,490,714 $ (436,593) $ (225,750) $ 12,828,371 Depreciation expense was charged to functions/programs of the Town as follows: Governmental Activities: General Government Community Development Public Safety Public Works and Utilities, including general infrastructure assets Recreation and Culture $ 375,868 4,017 427,810 3,749,718 379,749 Total Depreciation Expense – Governmental Activities $ 4,937,162 Business-type Activities: Transportation Fleet Maintenance $ 584,473 141,616 Total Depreciation Expense – Business-type Activities $ 726,089 Note 5. Long-term Debt Revenue Bonds and Loans – Avon Urban Renewal Authority. Pursuant to the Urban Renewal Plan adopted for the Town Center West Urban Renewal Project Area (Project Area), generally known as Avon Town Center West, the Avon Urban Renewal Authority issued $25 million in Series 2008 Tax Increment Adjustable Rate Revenue Bonds (Series 2008 Bonds) in February 2008 for financing the cost of constructing traffic, street and pedestrian improvements. In 2009, the Avon Urban Renewal Authority entered into a Series 2009 Variable Rate Loan Agreement (Series 2009 Loan) in the amount of $7,200,000 with Vectra Bank for refinancing the Authority’s Series 2008 Tax Increment Adjustable Rate 41 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Revenue Bonds. Net proceeds from the Series 2009 Loan, along with unused proceeds and the reserve account balance from the Series 2008 bonds, were used to redeem the Series 2008 bonds. In 2013, the Avon Urban Renewal Authority issued Series 2013 Tax Increment Revenue Bonds to refinance outstanding obligations of the Authority and to finance certain capital improvements. The 2013 Bonds have a reserve requirement of $628,240. If, at any time, the balance of the Reserve Account is less than the Reserve Requirement the Town Council has agreed to consider but is not obligated to, replenish the Reserve Account balance to the Reserve Requirement. The Bonds shall be subject to optional redemption on any interest payment date with a redemption price of the Bonds not exceeding 101% of the principal amount so redeemed. In 2017, the Avon Urban Renewal Authority issued Series 2017 Tax Increment Revenue Bonds to finance tenant improvements related to the future occupancy of a new Town Hall. The 2013 and 2017 Bonds constitute a pledge of, and an irrevocable first lien (but not an exclusive first lien), on all pledged revenues. Pledged revenues include the portion of the ad valorem proprietary taxes produced by the levies at the rates fixed each year by the governing bodies of the various taxing jurisdictions within the Urban Renewal Project Area. The levies are assessed upon that portion of the valuation for assessment of all taxable property in excess of a defined property tax base amount. The pledged revenues are reduced by a) any County collection fee (b) tax increment revenues required to be remitted by the Authority to the Confluence Metropolitan District pursuant to the Avon Station/Confluence IGA; and (c) ad valorem property taxes produced by a mill levy of any special district formed after May 28, 2009. Pledged revenues also include all amounts appropriated to the Authority to replenish reserves along with applicable investment earnings and any other legally available moneys which the Town determines, in its sole discretion, to deposit in the Bond Account. Revenue bonds and loans outstanding at December 31, 2019, are as follows: Purpose Interest Rates Amount General Government – Avon Urban Renewal Authority 2.9% - 3.52% $ 7,053,286 Annual debt service requirements to maturity for revenue bonds outstanding at December 31, 2019, are as follows: Year Ending Avon Urban Renewal Authority December 31 Principal Interest 2020 2021 2022 2023 2024 2025-2029 2030-2031 $ 616,063 636,278 656,647 677,175 702,867 3,285,794 478,462 $ 232,532 211,829 190,444 168,371 145,607 356,915 17,704 Total $ 7,053,286 $ 1,323,402 42 Certificates of Participation. In 1998, the Town of Avon Finance Authority issued Certificates of Participation to finance the cost of constructing a fleet maintenance facility. The Certificates evidence assignments of proportionate interest in rights to receive payments pursuant to an annually terminable Lease Purchase and Sublease Agreement, dated as of July 1, 1998, between the Authority as lessor, and the Town of Avon as lessee. In 1999, the fleet maintenance facility was completed and the proceeds from the Certificates that were used directly in the construction of the fleet maintenance facility in the amount of $5,141,250 (approximately 75%) were capitalized in the Fleet Maintenance Fund. On November 16, 2010, the Town issued $6,680,000 of Series 2010 Certificates of Participation with interest rates of 2% to 5%. The Certificates evidence a proportionate interest in the base rentals and other revenues under an annually renewable lease purchase agreement dated as of November 1, 2010, between UMB Bank, solely in its capacity as trustee under the Indenture, as lessor, and the Town of Avon, as lessee. These Certificates were used to refund the outstanding 1998 Certificates of Participation in the aggregate principal amount of $3,990,000. The refunding resulted in an economic gain of $43,298 with a cash flow savings of $904,642. The remaining funds from the 2010 Certificates were used as matching funds for the construction of the Avon Regional Transit Facility, which was completed and placed into service in October 2013. On January 14, 2015, the Town issued $3,800,000 of Series 2014B Certificates of Participation with an interest rate of 3.03% to finance the cost of street improvements. The Certificates evidence a proportionate interest in the base rentals and other revenues under an annually renewable lease purchase agreement dated as of January 14, 2015, between UMB Bank, N.A., solely in its capacity as trustee under the Indenture, as lessor, and the Town of Avon, as lessee. On May 3, 2016, the Town held a special election concerning the financing for a joint public safety facility in partnership with the Eagle River Fire Protection District. The election was successful and on August 2, 2016, the Town issued $6,300,000 of Series 2016 Certificates of Participation with interest rates of 2% to 4%. The Certificates evidence a proportionate interest in the base rentals and other revenues under an annually renewable lease purchase agreement dated as of August 2, 2016, between UMB Bank, N.A., solely in its capacity as trustee under the Indenture, as lessor, and the Town of Avon, as lessee. Certificates of Participation outstanding at December 31, 2019, are as follows: Purpose Interest Rates Amount General Government – Refunding and Capital 2.0% - 5.0% $12,565,000 Annual debt service requirements to maturity for Certificates of Participation outstanding at December 31, 2019, are as follows: 43 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Year Ending December 31 Governmental Activities Business Activities Principal Interest Principal Interest 2020 2021 2022 2023 2024 2025-2029 2030-2034 2035 $ 675,000 695,000 710,000 735,000 755,000 4,180,000 2,215,000 430,000 $ 342,413 324,167 302,944 281,219 255,591 885,061 253,019 12,900 $ 155,000 160,000 170,000 180,000 185,000 1,075,000 245,000 - $ 99,575 94,150 86,150 77,650 68,650 204,750 11,025 - Total $ 10,395,000 $ 2,657,314 $ 2,170,000 $ 641,950 Capital Lease Obligations. The following leases are renewable on an annual basis, at the option of the Town, for consecutive one-year periods. Upon final payment, title to the leased assets will pass to the Town. • Lease obligation for equipment with a total cost of $168,986 and a book value net of accumulated depreciation at December 31, 2019 of $91,675. Due in ten semi-annual installments of $13,139 through July 2021. Amortization is based on an interest rate of 2.10%. The Town may terminate the lease by paying the applicable purchase option on any scheduled payment. Balance at December 31, 2019 is $51,207. • Lease obligation for equipment with a total cost of $355,818 and a book value net of accumulated depreciation at December 31, 2019 of $316,051. Due in seven annual installments of $55,720 through November 2024. Amortization is based on an interest rate of 2.35%. The Town may terminate the lease by paying the applicable purchase option on any scheduled payment. Balance at December 31, 2019 is $259,988. • Lease obligation for equipment with a total cost of $258,258 and a book value net of accumulated depreciation at December 31, 2019 of $236,736. Due in fourteen semi- annual installments of $20,877 through August 2025. Amortization is based on an interest rate of 3.39%. The Town may terminate the lease by paying the applicable purchase option on any scheduled payment. Balance at December 31, 2019 is $224,978. Annual debt service requirements to maturity for Capital Lease Obligations outstanding at December 31, 2019, are as follows: 44 Year Ending December 31 Governmental Activities Business Activities Principal Interest Principal Interest 2020 2021 2022 2023 2024 2025 $ 74,946 76,647 51,969 53,191 54,441 - $ 7,053 5,352 3,751 2,529 1,279 - $ 34,417 35,594 36,811 38,069 39,371 40,717 $ 7,338 6,161 4,944 3,685 2,384 1,038 Total $ 311,194 $ 19,964 $ 224,979 $ 25,550 Changes in Long-term Liabilities. Long-term liability activity for the year ended December 31, 2019, was as follows: Beginning Balance Additions Deletions Ending Balance Due Within One Year Governmental Activities: Bonds Payable: Revenue Bonds Certificates of Participation Bond Premium Total Bonds Payable Capitalized Leases Payable Compensated Absences $ 7,649,283 11,045,000 18,694,283 279,659 18,973,942 401,100 360,919 $ - - - - - - 753,232 $ 595,997 650,000 1,245,997 13,191 1,259,188 89,905 703,938 $ 7,053,286 10,395,000 17,448,286 266,468 17,714,754 311,195 410,213 $ 616,063 675,000 1,291,063 13,671 1,304,734 74,947 410,213 Governmental Activity Long- term Liabilities $19,735,961 $ 753,232 $ 2,053,031 $18,436,162 $ 1,789,894 Business-type Activities: Certificates of Participation Bond Premium Total Bonds Payable Capitalized Leases Payable Compensated Absences $ 2,320,000 29,640 2,349,640 258,258 65,009 $ - - - - 129,614 $ 150,000 2,496 152,496 33,279 122,354 $ 2,170,000 27,144 2,197,144 224,979 72,269 $ 155,000 2,496 157,496 34,417 72,269 Business-type Activity Long- term Liabilities $ 2,672,907 $ 129,614 $ 308,129 $ 2,494,392 $ 264,182 Conduit Debt Obligations. The Town has sponsored the issuance of revenue bonds in prior years to provide financial assistance to private-sector entities for the acquisition and construction of facilities deemed to be in the public interest. Neither the Town, the State of Colorado, nor any political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying general purpose financial statements. Conduit debt obligations at December 31, 2019, are described as follows: 45 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 Eaglebend Dowd Affordable Housing Corporation. The Eaglebend Dowd Affordable Housing Corporation (Dowd) was formed on March 24, 1998, to help provide for affordable housing within Eagle County. Dowd operates a 50-unit apartment project within Eagle County. The Town approved the formation and the issuance of the revenue bonds to finance the project and will obtain full legal title to the land, buildings and equipment upon payment in full of the bonds. The Town, however, is in no way obligated to pay the debt service on the bonds. In 2003, the Town approved the issuance by Dowd of $9,520,000 in Series 2003 Refunding Revenue Bonds to defease the outstanding Series 1998A Revenue Bonds by placing the proceeds of the Series 2003 bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. In August 2013, Dowd issued $8,450,000 in Series 2013 Multifamily Housing Project Refunding Revenue Bonds to refund the Series 2003 Bonds. In November 2014, Dowd issued $8,850,000 of Multifamily Housing Project Refunding Revenue Bonds, Series 2014A to refund and defease the Series 2013 bonds. As of December 31, 2019, there was $7,361,478 outstanding in Series 2014A Multifamily Housing Project Refunding Revenue Bonds, and $1,600,000 outstanding in Series 1998 B&C Subordinate Revenue Bonds. Defeased Debt. Certain other bonds previously issued by the Town have been defeased by the issuance of refunding bonds. As of December 31, 2019, there are no amounts outstanding on any refunded bonds. Note 6. Employee Retirement Plans Full-time Employees. The Town maintains two single-employer, defined contribution pension plans for full-time employees: (1) the Town of Avon Police Officers Money Purchase Pension Plan of which there are 26 participants, and (2) the Town of Avon General Employee Money Purchase Pension Plan of which there are 121 participants as of December 31, 2019. Plan administration and recordkeeping of these plans is provided by The Principal Financial Group. A defined contribution pension plan has terms that specify how contributions to an individual’s account are to be determined rather than the amount of pension benefits the individual is to receive. In a defined contribution plan, the pension benefits a participant will receive depend only on the amount contributed to the participant’s account, earnings on investments of those contributions, and forfeitures of other participant’s benefits that may be allocated to the participant’s account. All full-time employees are required to participate in one of the above retirement plans upon employment with the Town. The type of plan that an employee participates in is dependent on the type of employee (police officer or general government employee). Town ordinance provides that both the employee and the Town will contribute an amount equal to 11% of the employee’s base salary each month. 46 Employees hired prior to September 30, 1990, become vested in accordance with a vesting schedule which is dependent on the type of employee and hire date. All employees hired after September 30, 1990, start partial vesting after two years of service and are fully vested after five years of service. In addition, if an employee reaches normal retirement age, dies, or becomes totally and permanently disabled his account becomes fully vested regardless of length of service. Forfeitures by employees who leave employment before being fully vested are applied, first, to offset administrative expenses of the plans, and second, to reduce matching employer contributions. Forfeitures totaling $46,849 were used in 2019 for administrative expenses. No forfeitures were used to reduce matching employer contributions. Contributions made by employees and the Town for the three years ended December 31, 2019, are as follows: 2019 2018 2017 Employee Contributions $ 747,006 $ 681,141 $ 659,359 Town Contributions $ 747,006 $ 681,141 $ 659,359 Both the Town and the covered employees each made the required 11% contributions to the plans. There are no liabilities for benefits beyond the Town’s matching payments. No changes in the various plan’s provisions occurred in 2019. Part-time, Temporary and Seasonal Employees. On October 14, 1997, the Town adopted a PTS Retirement Plan administered by the ICMA Retirement Corporation and established under Section 457 of the Internal Revenue Code that pertains to deferred compensation plans. Plan administration and recordkeeping of this plans was transferred to The Principal Financial Group in November 2017. The PTS plan is designed specifically for employees who are part-time, temporary, or seasonal, and is defined as a Social Security replacement retirement plan. The PTS plan allows participants to defer federal and state income taxes on savings until retirement. The PTS plan requires a minimum contribution of 7.5% of an employee’s salary per plan year. This 7.5% may be the employee’s contribution, the employer’s contribution or a combination of both. The Town elected to have 3.75% contributed by the employee and 3.75% matched by the Town. Employees also have the option to contribute additional amounts. Upon separation of service, participants may withdraw the account balance in a lump-sum payment, roll the account balance over into another 457 plan, or continue to allow the account balance earn interest tax free. Taxes are paid when funds are withdrawn from the plan. Contributions made by plan members and the Town for the three years ended December 31, 2019, are as follows: 47 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 2019 2018 2017 Employees $37,312 $37,081 $33,993 Town $42,997 $31,397 $26,697 Both the Town and the covered employees each made the required 3.75% contributions to the plan. There are no liabilities for benefits beyond the Town’s matching payments. As of December 31, 2019, there were 222 participants in this plan. Note 7. 457 Deferred Compensation Plan The Town offers its full-time employees an optional supplemental deferred compensation plan created in accordance with Internal Revenue Code Section 457. Plan administration and recordkeeping is provided by The Principal Financial Group. The 457 plan allows eligible participants the opportunity to accumulate additional retirement savings with certain tax advantages. Deposits into the 457 plan are not subject to state or federal income taxes at the time of deposit, and earnings on these deposits are deferred until withdrawn. As of December 31, 2019, there were 41 participants in the 457 plan. Note 8. Employee Health Care The Town has a self-insurance plan for employee health and dental care. A third-party administrator processes individual employee claims and negotiates excess stop-loss insurance policies. Excess stop-loss insurance policies are purchased to cover individual claims in excess of $35,000 and aggregate total yearly claims in excess of $1,710,852. Settled benefit claims did not exceed the aggregate total yearly claims for 2019. As of December 31, 2019, the Town held reserves for future claims in the amount of $1,123,095. The following represents the changes in the claims reserve for the Town for 2019 and 2018: 2019 2018 Claims Reserve for Future Claims, Beginning of Year Current Year Deposits for Estimated Claims Excess Stop Loss Refunds for Specific (Individual) Claims Claim Payments $ 808,857 1,737,333 116,532 (1,539,627) $ 449,162 1,677,369 241,761 (1,559,435) Claims Reserve for Future Claims, End of Year $ 1,123,095 $ 808,857 Note 9. Interfund Receivables, Payables and Transfers Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are reported in the fund financial statements as “due to/from other funds”. These interfund receivables and payables are expected to be repaid within the next year. The composition of these interfund balances as of December 31, 2019, is as follows: 48 Receivable Fund Payable Fund Amount General Fund General Fund Mobility Fund Fleet Maintenance Fund Avon Urban Renewal Fund Fleet Maintenance Fund $ 100,000 3,650 352,500 Total $ 456,150 Interfund Transfers: Fund Transfers In Transfers Out Major Funds: General Fund Urban Renewal Authority Fund Debt Service Capital Projects Fund Mobility Enterprise Fund Fleet Maintenance Enterprise Fund Transfers of Non-financial Resources: Mobility Enterprise Fund Internal Service Fund Total $ 240,111 - 1,007,932 375,000 1,150,000 550,000 61,539 360,839 $ 3,745,421 $ 1,700,000 375,000 - 1,248,043 - - - - $ 3,323,043 In the fund financial statements, total transfers in of $3,745,421 are greater than total transfers out of $3,323,043 because of the treatment of transfers of non-financial resources to the Mobility enterprise fund and the internal service fund. During the year, capital assets purchased in 2019 related to governmental funds, with book values of $61,539 and $270,935 were transferred to the Mobility enterprise fund and internal service fund, respectively. In addition, capital lease principal payments of $89,904 were made on behalf of the internal service fund. No amounts were reported in the governmental funds as the amounts did not involve the transfer of financial resources. However, the internal service fund reported a transfer in for the capital resources received. Note 10. Commitments and Contingencies Litigation. The Town is a party to various legal proceedings. Town management believes ultimate disposition of those subsequent pending claims and legal proceedings will not likely have a material adverse effect, if any, on the financial condition of the Town. Construction Contract Commitments. As of December 31, 2019, the Town had one construction contract commitment outstanding in the amount of $3,586. Intergovernmental Agreement. The Town entered into an Intergovernmental Agreement (IGA) with the Eagle River Fire Protection District (Fire District) on April 28, 2015 for jointly designing, financing, and constructing a Joint Public Safety Facility in the Town of Avon. The IGA expires on June 2, 2020. The IGA provides for many covenants and mutual agreements including temporary financing, design, construction bid process, construction 49 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 financing, sale and conveyance of land, and construction. As of December 31, 2019, there have been three amendments to the IGA including entering into a memorandum of agreement regarding cost sharing, and the waiver of various fees by both parties. Tax, Spending and Debt Limitations. Article X, Section 20 of the Colorado Constitution, commonly known as the Taxpayer’s Bill of Rights (TABOR) contains tax, spending, revenue and debt limitations which apply to the State of Colorado and all local governments. Spending and revenue limits are determined based on the prior year’s Fiscal Year Spending adjusted for allowable increases based upon inflation and local growth. Fiscal Year Spending is generally defined as expenditures plus reserve increases with certain exceptions. Revenue in excess of the Fiscal Year Spending limit must be refunded unless the voters approve retention of such revenue. In November 1997, voters within the Town passed a ballot issue which permanently authorizes the Town, without an election, to act on all spending and revenue raising measures which are limited by TABOR. In addition, voters authorized the Town to keep and spend all revenue collected by the Town regardless of any limitation contained in TABOR. The only exceptions are proposed sales or use tax rate increases and property tax rate increases which must be submitted to the voters, unless otherwise allowed by law. Enterprises, defined as government-owned business authorized to issue revenue bonds and receiving less than 10 percent of annual revenue in grants from all state and local governments combined, are excluded from the provisions of TABOR. TABOR also requires local governments to establish Emergency Reserves. These reserves must be at least 3% of Fiscal Year Spending (excluding bonded debt service). Local governments are not allowed to use the emergency reserves to compensate for economic conditions, revenue shortfalls, or salary or benefit increases. The Town has established an emergency reserve in the General Fund for the year ended December 31, 2019 in the amount of $805,865. Town management believes it is in compliance with the provisions of TABOR. However, TABOR is complex and subject to interpretation. Many of the provisions, including the interpretation of how to calculate Fiscal Year Spending limits will require judicial interpretation. Note 11. Risk Management The Town is exposed to various risks of loss related to torts; thefts of, damage to, and destruction of assets; errors or omissions; injuries to employees; and natural disasters. The Town is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA). CIRSA is a joint self-insurance pool created by intergovernmental agreement of 230 municipalities and 47 special districts to provide property, general and automobile liability and public officials coverage to its members. CIRSA is governed by a seven-member Board elected by and from its members. 50 Coverage is provided through pooling of self-insured losses and the purchase of excess insurance coverage. CIRSA has a legal obligation for claims against its members to the extent that funds are available in its annually established loss fund and that amounts are available from insurance providers under excess specific and aggregate insurance contracts. Losses incurred in excess of loss funds and amounts recoverable from excess insurance are direct liabilities of the participating members. CIRSA has indicated that the amount of any excess losses would be billed to members in proportion to their contributions in the year such excess occurs, although it is not legally required to do so. The Town’s annual contribution to CIRSA amounted to $220,407 for 2019. The Town has not been informed of any excess losses that may have been incurred by the pool. The Town continues to carry commercial insurance coverage for other risks of loss including workers compensation. Settled claims have not exceeded this commercial coverage in any of the past three fiscal years. Note 12. Upper Eagle Regional Water Authority The Town is a participant in the Upper Eagle Regional Water Authority. The Authority was formed pursuant to an establishing contract on September 18, 1984, by the following municipal and quasi-municipal corporations (Members) located in Eagle County, Colorado. • Arrowhead Metropolitan District • Beaver Creek Metropolitan District • Berry Creek Metropolitan District • Eagle-Vail Metropolitan District • Edwards Metropolitan District • Town of Avon • The Authority also provides water services to the Cordillera and Bachelor Gulch developments through contracts with Members. The Authority was formed to make the best practicable use of the Members’ joint resources in supplying water to the members and to further develop water resources and facilities in Eagle County. The Authority may not be terminated so long as bonds, notes or other obligations are outstanding, unless provision for full payment of such obligations has been made. At December 31, 2019, the Authority had debt with maturities through the year 2039. The Town has a service contract with the Authority whereby the Authority provides and bills residents of the Town with water at a rate which is expected to cover its costs in providing water services and other functions. Such costs specifically include debt service requirements, depreciation, and operations and maintenance, including maintenance of the Town’s water distribution system. As part of the agreement, the Town conveyed its water distributions facilities and leased its water rights, associated easements and improvements to the Authority at no cost. In consideration, the Authority has agreed to maintain the 51 TOWN OF AVON, COLORADO NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2019 associated improvements and to administer and protect the Town’s plan for augmentation and water decrees at no cost. During 2019, the Authority collected $155,156 in water surcharges for the Town. Note 13. Tax Abatements The Town has entered into various agreements in order to meet development goals within certain areas of Town. The following areas have continuing development requirements or abatement agreements requiring disclosure. Development Area Revenues Impacted Governing Document Amount Requirements Village at Avon PUD Sales Tax, Accommodation Tax, Real Estate Transfer Tax Consolidated, Amended and Restated Annexation and Development Agreement $4,290,261 100% tax credit against sales, accommodations and real estate transfer taxes paid within the development area. Riverfront PUD Property Tax Increment Intergovernmental Agreement $ 367,203 100% tax rebate of incremental property taxes received from Avon Station Metropolitan District, excluding Lot B. Note 14. Major Taxpayers For the year ended December 31, 2019 forty-two percent (42%) of the Town’s sales tax revenues were received from the ten highest-paying companies. Note 15. Subsequent Events Bond Refunding. On May 1, 2020 the Avon Urban Renewal Authority entered into a loan agreement with Sterling National Bank to issue the Series 2020 Tax Increment Revenue Refunding Loan in the amount of $4,111,000 in order to refund (along with the existing 2013 bond reserve of $628,240) the outstanding Series 2013 Tax Increment Revenue Bonds in the aggregate principal amount of $4,560,000. The refunding resulted in an economic gain of $176,403 with a cash flow savings of $804,643. The new loan carries an interest rate of 2.11% and matures on December 1, 2028. Private Placement Agreement. On March 11, the Town of Avon accepted a proposal from JPMorgan Chase Bank in the form of a binding “Term Sheet” to privately place $3,987,000 of Refunding Lease Purchase Certificates of Participation in order to refund the outstanding Series 2010 Certificates of Participation. The interest rate of the refunding certificates is locked in at a rate of 1.23% with closing to occur no later than September 2, 2020. 52 TOWN OF AVON, COLORADO REQUIRED SUPPLEMENTAL INFORMATION GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Taxes 13,446,397$ 13,939,346 14,269,010$ 329,664$ Licenses and Permits 344,100 984,734 752,345 (232,389) Intergovernmental 925,585 968,734 1,059,237 90,503 Charges for Services 1,569,376 1,626,654 1,726,980 100,326 Fines and Forfeitures 65,200 49,500 51,535 2,035 Investment Earnings 175,000 275,000 358,588 83,588 Other Revenues 437,500 453,572 536,178 82,606 Total Revenues 16,963,158 18,297,540 18,753,873 456,333 Expenditures Current: General Govt., Finance & Administration 4,869,430 4,737,011 4,872,293 (135,282) Community Development 470,392 525,015 509,129 15,886 Public Safety 3,889,510 3,919,153 3,984,465 (65,312) Public Works 4,438,103 4,456,975 4,330,597 126,378 Recreation 1,634,493 1,709,361 1,703,007 6,354 Contingency 100,000 45,000 - 45,000 Total Expenditures 15,401,928 15,392,515 15,399,491 (6,976) Excess (Deficiency) of Revenues Over (Under) Expenditures 1,561,230 2,905,025 3,354,382 449,357 Other Financing Sources (Uses) Transfers In: Capital Projects Fund 240,111 240,111 240,111 - Transfers Out: Capital Projects Fund (120,000) - - - Mobility Enterprise Fund (1,200,000) (1,150,000) (1,150,000) - Fleet Maintenance Enterprise Fund (550,000) (550,000) (550,000) - Total Other Financing Sources (Uses)(1,629,889) (1,459,889) (1,459,889) - Net Change in Fund Balances (68,659) 1,445,136 1,894,493 449,357 Fund Balances, Beginning of Year 5,871,198 6,304,042 6,304,042 - Fund Balances, End of year 5,802,539$ 7,749,178$ 8,198,535$ 449,357$ Budgeted Amounts 53 TOWN OF AVON, COLORADO REQUIRED SUPPLEMENTAL INFORMATION AVON URBAN RENEWAL AUTHORITY FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Taxes 1,421,535$ 1,413,471$ 1,386,475$ (26,996)$ Investment Earnings 15,700 15,700 15,425 (275) Total Revenues 1,437,235 1,429,171 1,401,900 (27,271) Expenditures Current: General Government 46,096 43,404 52,615 (9,211) Debt Service: Principal 595,998 595,998 595,998 - Interest 252,556 252,556 252,557 (1) Fiscal Charges 500 1,000 700 300 Total Expenditures 895,150 892,958 901,870 (8,912) Excess (Deficiency) of Revenues Over (Under) Expenditures 542,085 536,213 500,030 (36,183) Other Financing Sources (Uses) Transfers Out: Capital Project Fund (400,000) (375,000) (375,000) - Net Change in Fund Balances 142,085 161,213 125,030 (36,183) Fund Balances, Beginning of Year 497,102 473,959 473,959 - Fund Balances, End of year 639,187$ 635,172$ 598,989$ (36,183)$ Budgeted Amounts 54 TOWN OF AVON, COLORADO NOTES TO REQUIRED SUPPLEMENTAL INFORMATION DECEMBER 31, 2019 Note 1. Budgetary Information An annual budget is legally adopted on a basis consistent with generally accepted accounting principles for all funds, with the exception of proprietary funds which are budgeted on the modified accrual basis of accounting. Appropriations lapse at fiscal year-end except for capital projects and special revenue funds which may have project-length budgets that carryover from year-to-year. However, as a matter of practice, the Town adopts annual budgets for all funds. The budget is prepared by fund, department, program, object and project. Expenditures may not legally exceed budgeted appropriations at the fund level. The Town Council holds public hearings and may change appropriations except for expenditures required by law for debt service or for estimated cash deficits. No change to the budget may increase the authorized expenditures to any amount greater than the total amount of funds available. The Town Council must adopt the budget by resolution prior to December 15th. Once adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department. A department is defined by the Town as a distinct, principal or specialized division (e.g. the Department of Public Works). 55 THIS PAGE INTENTIONALLY LEFT BLANK 56 NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for particular purposes. Water Fund – This fund is used to account for the cost of maintaining certain water-related assets and for the receipt of water surcharges and tap fees within the Town limits. Community Enhancement Fund – This fund is used to account for revenues received from a franchisee and restricted for use for beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land and development thereof, sponsorship of special community events, and undergrounding of overhead electric and other utility lines. Affordable Housing Fund – This fund is used to accumulate and account for resources received and restricted for use in the Town’s affordable housing program. Exterior Energy Offset Fund – This fund is used to account for fees collected at building permit to create financial assistance, rebates, and incentives to promote energy efficient projects within the Town of Avon. Fees are established based on a formula using BTUs required for certain amenities over a 20-year period. Disposable Paper Bag Fee Fund - This fund is used to account for fees received by the Town from retailers who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail purchase. Effective May 1, 2018 it became unlawful for retailers to provide plastic bags to customers at point of sale. The intent is to encourage the use of reusable bags. Fees are restricted for use to programs and education related to waste reduction, and for providing reusable bags to Town residents and guests. 57 TOWN OF AVON, COLORADO COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS DECEMBER 31, 2019 Community Affordable Exterior Energy Water Enhancement Housing Offset Fund Fund Fund Fund ASSETS Cash and Cash Equivalents 324,675$ 83,009$ 835,878$ 67,444$ Receivables: - Accounts - 83,072 - - - Intergovernmental 202,014 - - - Notes Receivable - - 6,375 - Total Assets 526,689$ 166,081$ 842,253$ 67,444$ LIABILITIES Accounts Payable 83$ -$ 1,284$ 2,400$ Accrued Liabilities 859 - - - Deposits and Reserves - - 2,000 - Total Liabilities 942 - 3,284 2,400 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue - Notes Receivable - - 6,375 - Total Deferred Inflows of Resources - - 6,375 - FUND BALANCES Restricted For: Water Projects 525,747 - - - Community Enhancement - 166,081 - - Affordable Housing Programs - - 832,594 - Exterior Energy Offset Programs - - - 65,044 Waste Reduction Programs - - - - Total Fund Balances 525,747 166,081 832,594 65,044 Total Liabilities, Deferred Inflows of Resources, and Fund Balances 526,689$ 166,081$ 842,253$ 67,444$ Special Revenue Funds 58 Disposable Total Paper Bag Nonmajor Fee Governmental Fund Funds 80,101$ 1,391,107$ - 83,072 8,632 210,646 - 6,375 88,733$ 1,691,200$ -$ 3,767 - 859 - 2,000 - 6,626 - 6,375 - 6,375 - 525,747 - 166,081 - 832,594 - 65,044 88,733 88,733 88,733 1,678,199 88,733$ 1,691,200$ 59 TOWN OF AVON, COLORADO COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2019 Community Affordable Exterior Energy Water Enhancement Housing Offset Fund Fund Fund Fund Revenues Charges for Services 407,973$ -$ 46,908$ -$ Investment Earnings - - 497 - Other Revenues - 83,072 120,374 - Total Revenues 407,973 83,072 167,779 - Expenditures Current: General Government - - 51,734 - Community Development - - - 12,000 Public Works and Utilities 67,128 - - - Total Expenditures 67,128 - 51,734 12,000 Excess (Deficiency) of Revenues Over (Under) Expenditures 340,845 83,072 116,045 (12,000) Other Financing Sources (Uses): Transfers Out: Capital Projects Fund - - - - Net Change in Fund Balances 340,845 83,072 116,045 (12,000) Fund Balances, Beginning of Year 184,902 83,009 716,549 77,044 Fund Balances, End of year 525,747$ 166,081$ 832,594$ 65,044$ Special Revenue Funds 60 Disposable Total Paper Bag Nonmajor Fee Governmental Fund Funds -$ 454,881$ - 497 73,601 277,047 73,601 732,425 6,095 57,829 - 12,000 - 67,128 6,095 136,957 67,506 595,468 - - 67,506 595,468 21,227 1,082,731 88,733$ 1,678,199$ 61 TOWN OF AVON, COLORADO WATER FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Charges for Services 180,000$ 180,000$ 407,973$ 227,973$ Total Revenues 180,000 180,000 407,973 227,973 Expenditures Current: Public Works and Utilities 114,991 114,991 67,128 47,863 Total Expenditures 114,991 114,991 67,128 47,863 Excess (Deficiency) of Revenues Over (Under) Expenditures 65,009 65,009 340,845 275,836 Other Financing Sources (Uses) Transfers Out: Capital Projects Fund (160,000) - - - Net Change in Fund Balances (94,991) 65,009 340,845 275,836 Fund Balances, Beginning of Year 99,200 184,902 184,902 - Fund Balances, End of year 4,209$ 249,911$ 525,747$ 275,836$ Budgeted Amounts 62 TOWN OF AVON, COLORADO COMMUNITY ENHANCEMENT FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Other Revenues 80,000$ 80,000$ 83,072$ 3,072$ Total Revenues 80,000 80,000 83,072 3,072 Expenditures Current: Public Works and Utilities - - - - Total Expenditures - - - - Excess (Deficiency) of Revenues Over (Under) Expenditures 80,000 80,000 83,072 3,072 Other Financing Sources (Uses) Transfers Out: Capital Projects Fund (80,000) - - - Net Change in Fund Balances - 80,000 83,072 3,072 Fund Balances, Beginning of Year 80,000 83,009 83,009 - Fund Balances, End of year 80,000$ 163,009$ 166,081$ 3,072$ Budgeted Amounts 63 TOWN OF AVON, COLORADO AFFORDABLE HOUSING FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Charges for Services 35,000$ 35,000$ 46,908$ 11,908$ Investment Earnings 519 519 497 (22) Other Revenues 3,223 3,223 120,374 117,151 Total Revenues 38,742 38,742 167,779 129,037 Expenditures Current: General Government 10,000 60,000 51,734 8,266 Total Expenditures 10,000 60,000 51,734 8,266 Net Change in Fund Balances 28,742 (21,258) 116,045 137,303 Fund Balances, Beginning of Year 593,027 716,549 716,549 - Fund Balances, End of year 621,769$ 695,291$ 832,594$ 137,303$ Budgeted Amounts 64 TOWN OF AVON, COLORADO EXTERIOR ENERGY OFFSET FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Licenses and Permits 5,000$ 5,000$ -$ (5,000)$ Total Revenues 5,000 5,000 - (5,000) Expenditures Current: Community Development - 12,000 12,000 - Total Expenditures - 12,000 12,000 - Net Change in Fund Balances 5,000 (7,000) (12,000) (5,000) Fund Balances, Beginning of Year 37,768 83,552 77,044 (6,508) Fund Balances, End of year 42,768$ 76,552$ 65,044$ (11,508)$ Budgeted Amounts 65 TOWN OF AVON, COLORADO DISPOSABLE PAPER BAG FEE FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Other Revenues 18,000$ 70,000$ 73,601$ 3,601$ Total Revenues 18,000 70,000 73,601 3,601 Expenditures Current: General Government 5,000 5,000 6,095 (1,095) Total Expenditures 5,000 5,000 6,095 (1,095) Net Change in Fund Balances 13,000 65,000 67,506 2,506 Fund Balances, Beginning of Year 18,000 21,227 21,227 - Fund Balances, End of year 31,000$ 86,227$ 88,733$ 2,506$ Budgeted Amounts 66 TOWN OF AVON, COLORADO DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Investment Earnings 12,725$ 12,725$ 13,172$ 447$ Total Revenues 12,725 12,725 13,172 447 Expenditures Debt Service: Principal 650,000 650,000 650,000 - Interest 362,707 362,707 362,707 - Fiscal Charges 6,500 7,950 9,360 (1,410) Total Expenditures 1,019,207 1,020,657 1,022,067 (1,410) Excess (Deficiency) of Revenues Over (Under) Expenditures (1,006,482) (1,007,932) (1,008,895) (963) Other Financing Sources (Uses) Transfers In: Capital Projects Fund 1,006,482 1,007,932 1,007,932 - Net Change in Fund Balances - - (963) (963) Fund Balances, Beginning of Year 535,590 534,816 534,816 - Fund Balances, End of year 535,590$ 534,816$ 533,853$ (963)$ Budgeted Amounts 67 TOWN OF AVON, COLORADO CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues Taxes: Real Estate Transfer Tax 2,775,000$ 2,775,000$ 5,001,145$ 2,226,145$ Intergovernmental 40,000 120,000 97,395 (22,605) Investment Earnings 43,750 100,000 162,316 62,316 Other Revenues 80,000 - 25,410 25,410 Total Revenues 2,938,750 2,995,000 5,286,266 2,291,266 Expenditures Capital Projects: Facilities 1,269,000 1,868,700 1,140,725 727,975 Land and Land Improvements 460,577 564,371 280,654 283,717 Roads and Streets 871,000 2,235,765 1,988,206 247,559 Utility Projects 321,000 404,659 122,962 281,697 Communications and Technology 125,000 - - - Contingency 100,000 - - - Debt Service: Capital Leases 98,802 98,802 98,802 - Total Expenditures 3,245,379 5,172,297 3,631,349 1,540,948 Excess (Deficiency) of Revenues Over (Under) Expenditures (306,629) (2,177,297) 1,654,917 3,832,214 Other Financing Sources (Uses) Transfers In: General Fund 120,000 - - - Avon Urban Renewal Fund 90,000 375,000 375,000 - Water Fund 160,000 - - - Community Enhancement Fund 80,000 - - - Transfers Out: General Fund (240,111) (240,111) (240,111) - Debt Service Fund (1,010,207) (1,007,932) (1,007,932) - Total Other Financing Sources (Uses)(800,318) (873,043) (873,043) - Net Change in Fund Balances (1,106,947) (3,050,340) 781,874 3,832,214 Fund Balances, Beginning of Year 5,614,158 7,940,477 7,940,477 - Fund Balances, End of Year 4,507,211$ 4,890,137$ 8,722,351$ 3,832,214$ Budgeted Amounts 68 ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises – where the intent of the Town Council is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered through user charges: or where the Town Council has decided that periodic determination of net income is appropriate for accountability purposes. Mobility Fund – This fund is used to account for the activities involved in operating the Town’s transportation system. Fleet Maintenance Fund – This fund is used to account for the accumulation and allocation of costs associated with the maintenance of vehicles and rolling stock for the Town and certain other third-party governmental entities. 69 TOWN OF AVON, COLORADO MOBILITY FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues: Taxes 41,592$ 41,532$ 41,630$ 98$ Intergovernmental 1,046,000 246,000 245,980 (20) Charges for Services 270,806 270,806 251,825 (18,981) Other Revenue 153,645 153,645 116,565 (37,080) Total Revenues 1,512,043 711,983 656,000 (55,983) Expenditures: Administration 286,200 259,051 328,445 (69,394) Operations 2,087,011 1,048,847 1,115,523 (66,676) Wash Bay 169,092 179,092 147,625 31,467 Mobility Programs 373,720 376,376 355,585 20,791 Total Expenditures 2,916,023 1,863,366 1,947,178 (83,812) Excess (Deficiency) of Revenues Over (Under) Expenditures (1,403,980) (1,151,383) (1,291,178) (139,795) Other Financing Sources (Uses): Transfers In: General Fund 1,200,000 1,150,000 1,150,000 - Sales of Capital Assets - - 6,176 6,176 Total Other Financing Sources (Uses)1,200,000 1,150,000 1,156,176 6,176 Net Change in Fund Balances (203,980) (1,383) (135,002) (133,619) Fund Balances, Beginning of Year 590,306 620,288 620,288 - Fund Balances, End of Year 386,326$ 618,905$ 485,286$ (133,619)$ Fund Balances at December 31, 2019, is computed as follows: Current Assets 604,695$ Less: Current Liabilities and Deferred Inflows of Resources (153,826) Add: Current Portion of Capital Leases Payable 34,417 Fund Balances - December 31, 2019 485,286$ Budgeted Amounts 70 RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS) TO CHANGE IN NET POSITION (GAAP BASIS) Net Change in Fund Balances (Budgetary Basis)(135,002)$ Adjustments to Reconcile Budgetary Basis to GAAP Basis Principal Paid on Capital Leases 33,280 Transfers In of Non-financial Resources 61,539 Book Value of Capital Assets Disposed (10,000) Depreciation (584,473) Total Adjustments (499,654) Change in Net Position (GAAP Basis)(634,656)$ 71 TOWN OF AVON, COLORADO FLEET MAINTENANCE FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues: Charges for Services: Third-party Fleet Maintenance Charges 651,402$ 651,402$ 579,877$ (71,525)$ Departmental Fleet Maintenance Services 553,389 553,389 644,894 91,505 Fuel Mark-up 10,000 10,000 49,179 39,179 Other Revenues - - 410 410 Total Revenues 1,214,791 1,214,791 1,274,360 59,569 Expenditures: Fleet Maintenance 1,801,273 1,773,462 1,804,023 (30,561) Total Expenditures 1,801,273 1,773,462 1,804,023 (30,561) Excess (Deficiency) of Revenues Over (Under) Expenditures (586,482) (558,671) (529,663) 29,008 Other Financing Sources (Uses): Transfers In: General Fund 550,000 550,000 550,000 - Sales of Capital Assets - - 2,120 2,120 Total Other Financing Sources (Uses)550,000 550,000 552,120 2,120 Net Change in Fund Balances (36,482) (8,671) 22,457 31,128 Fund Balances, Beginning of Year 55,808 32,334 32,334 - Fund Balances, End of Year 19,326$ 23,663$ 54,791$ 31,128$ Fund Balances at December 31, 2019, is computed as follows: Current Assets 663,075$ Less: Current Liabilities (765,780) Add: Current Portion of Certificates of Participation 157,496 Fund Balances - December 31, 2019 54,791$ Budgeted Amounts 72 RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS) TO CHANGE IN NET POSITION (GAAP BASIS) Net Change in Fund Balances (Budgetary Basis)22,457$ Adjustments to Reconcile Budgetary Basis to GAAP Basis Capitalization of Capital Assets 12,205 Principal Paid on Certificates of Participation 150,000 Amortization of Premium and Gain on Advance Refunding of Debt 2,910 Depreciation (141,616) Total Adjustments 23,499 Change in Net Position (GAAP Basis)45,956$ 73 THIS PAGE INTENTIONALLY LEFT BLANK 74 INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the Town and to other government units, on a cost reimbursement basis. Equipment Replacement Fund – This fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacement. 75 TOWN OF AVON, COLORADO EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues: Charges for Services: Equipment Replacement Charges 683,687$ 683,687$ 690,588$ 6,901$ Other Revenues 27,750 27,750 19,650 (8,100) Total Revenues 711,437 711,437 710,238 (1,199) Expenditures: Capital Outlay: Fleet and Heavy Equipment 547,973 547,973 541,668 6,305 Recreation Center Equipment & Improvements 200,397 230,073 200,364 29,709 Computer and Office Equipment 57,881 68,760 64,483 4,277 Machinery and Equipment 37,571 37,571 16,733 20,838 Total Expenditures 843,822 884,377 823,248 61,129 Excess (Deficiency) of Revenues Over (Under) Expenditures (132,385) (172,940) (113,010) 59,930 Other Financing Sources (Uses): Sales of Capital Assets 35,000 35,000 38,263 3,263 Net Change in Fund Balances (97,385) (137,940) (74,747) 63,193 Fund Balances, Beginning of Year 3,332,770 3,352,436 3,352,436 - Fund Balances, End of Year 3,235,385$ 3,214,496$ 3,277,689$ 63,193$ Fund Balances at December 31, 2019, is computed as follows: Current Assets 3,320,806$ Less: Current Liabilities (118,064) Add: Current Portion of Capital Leases Payable 74,947 Fund Balances - December 31, 2019 3,277,689$ Budgeted Amounts 76 RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS) TO CHANGE IN NET POSITION (GAAP BASIS) Net Change in Fund Balances (Budgetary Basis)(74,747)$ Basis to GAAP Basis Capitalization of Capital Assets 895,030 Book Value of Capital Assets Disposed (47,777) Transfers In of Non-financial Resources 360,839 Depreciation (810,987) Total Adjustments 397,105 Change in Net Position (GAAP Basis)322,358$ 77 MISCELLANEOUS SCHEDULES 78 TOWN OF AVON, COLORADO DEBT SCHEDULE DECEMBER 31, 2019 Date Interest Maturity Amount Amount Purpose Issued Rate Date Issued Outstanding Principal Interest Revenue Bonds: Series 2013, Avon URA Tax Increment Revenue Bonds 11/27/13 3.52%12/1/28 6,825,000$ 4,560,000$ 440,000$ 160,512$ Series 2017, Avon URA Tax Increment Revenue Bonds 1/5/17 2.90%12/1/31 3,000,000 2,493,286 176,063 72,020 Total Revenue Bonds 9,825,000 7,053,286 616,063 232,532 Certificates of Participation: Series 2010, Certificates of Participation 11/16/10 2.00%-5.00%12/1/30 6,680,000 4,300,000 310,000 197,300 Series 2014B, Certificates of Participation 1/14/15 3.03%12/1/29 3,800,000 2,710,000 235,000 82,113 Series 2016, Certificates of Participation 8/2/16 2.00%-4.00%12/1/35 6,300,000 5,555,000 285,000 162,575 Total Certificates of Participation 16,780,000 12,565,000 830,000 441,988 Capital Lease Obligations Master Lease-Purchase, US Bancorp 7/25/14 2.10%7/15/21 170,246 51,207 25,336 943 Master Lease-Purchase, Clayton Holdings 10/5/17 2.35%11/27/24 355,818 259,988 49,610 6,110 Master Lease-Purchase, Clayton Holdings 8/24/18 3.39%8/24/25 258,258 224,979 34,417 7,338 Total Capital Lease Obligations 784,322 536,174 109,363 14,391 Total Long-term Debt 27,389,322$ 20,154,460$ 1,555,426$ 688,911$ Payments Due Schedule of Indebtedness In 2020 79 TOWN OF AVON, COLORADO DETAILED SCHEDULE OF GENERAL FUND EXPENDITURES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Description Original Final Amounts (Negative) General Government: Mayor and Town Council 262,117$ 283,745$ 279,585$ 4,160$ Boards and Commissions 16,049 16,049 13,112 2,937 Town Attorney 155,000 155,000 212,972 (57,972) Town Clerk 120,800 129,367 132,617 (3,250) Municipal Court 155,008 90,920 93,189 (2,269) Town Manager 386,895 349,305 364,059 (14,754) Community Relations 202,582 203,196 202,096 1,100 Special Events 820,734 848,692 825,625 23,067 Community Grants 201,000 201,000 197,117 3,883 Subtotal General Government 2,320,185 2,277,274 2,320,372 (43,098) Human Resources: Human Resources 537,456 506,632 511,699 (5,067) Finance and Information Technology: Finance 997,181 936,944 926,999 9,945 Information Systems 431,091 431,244 459,548 (28,304) Nondepartmental 583,517 584,917 653,675 (68,758) Subtotal Finance and Administration 2,011,789 1,953,105 2,040,222 (87,117) Total General Government, Finance and Administraion 4,869,430 4,737,011 4,872,293 (135,282) Community Development: Planning 293,353 343,353 329,204 14,149 Building Inspection 177,039 181,662 179,925 1,737 Total Community Development 470,392 525,015 509,129 15,886 Budgeted Amounts 80 Variance with Final Budget - Actual Positive Description Original Final Amounts (Negative) Public Safety: Police Administration 795,463$ 846,756$ 825,044$ 21,712$ Patrol 2,778,057 2,756,693 2,851,415 (94,722) Investigations 315,990 315,704 308,006 7,698 Total Public Safety 3,889,510 3,919,153 3,984,465 (65,312) Public Works and Engineering Engineering: Engineering 275,025 275,025 265,778 9,247 Buildings and Facilities 1,169,504 1,251,071 1,278,756 (27,685) Public Works: Roads and Bridges 2,321,714 2,300,456 2,283,864 16,592 Parks and Grounds 671,860 630,423 502,199 128,224 Total Public Works 4,438,103 4,456,975 4,330,597 126,378 Recreation: Administration 244,297 246,250 246,864 (614) Adult Programs 62,701 62,136 52,994 9,142 Aquatics 629,604 685,108 686,992 (1,884) Fitness 136,807 140,349 137,542 2,807 Guest Services 336,180 339,421 347,129 (7,708) Youth Programs 161,580 153,951 149,110 4,841 Community Swim Program 63,324 82,146 82,376 (230) Total Recreation 1,634,493 1,709,361 1,703,007 6,354 TOTAL EXPENDITURES 15,301,928$ 15,347,515$ 15,399,491$ (51,976)$ Budgeted Amounts 81 TOWN OF AVON, COLORADO DETAILED SCHEDULE OF GENERAL FUND REVENUES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Final Budget - Actual Positive Description Original Final Amounts (Negative) Taxes: General Property Tax 1,874,034$ 1,874,034$ 1,839,155$ (34,879)$ General Property Tax - Delinquent Collections 500 828 828 - General Property Tax - Interest and Penalties 1,500 1,500 1,745 245 Abatements - (1,733) (1,733) - Specific Ownership Tax 105,000 116,481 113,657 (2,824) Sales Tax 8,510,145 8,727,580 9,093,254 365,674 Utility Tax 105,000 113,922 107,293 (6,629) Accommodations Tax 1,373,418 1,446,734 1,486,842 40,108 Penalties and Interest 35,000 35,000 53,597 18,597 Sales Tax Audit Assessments 10,000 10,000 - (10,000) VAA Retail Sales Fee 826,800 800,000 804,424 4,424 Cigarette Excise Tax 150,000 220,000 189,305 (30,695) Tobacco Tax 25,000 155,000 146,016 (8,984) Franchise Fees 430,000 440,000 434,627 (5,373) Total Taxes 13,446,397 13,939,346 14,269,010 329,664 Licenses and Permits: Liquor Licenses 12,500 10,000 9,669 (331) Business Licenses 95,000 100,000 108,450 8,450 Contractor's Licenses 10,500 25,000 20,242 (4,758) Tobacco / Cigarette Retailers License 2,500 1,500 3,000 1,500 Booting/Towing Licenses - 450 650 200 Building Permits 215,000 842,220 601,406 (240,814) Plumbing Permits - 464 464 - Road Cut Permits 8,000 4,500 8,464 3,964 Mobile Vendor Cart Permits 600 600 - (600) Total Licenses and Permits 344,100 984,734 752,345 (232,389) Intergovernmental: Federal: Click It or Ticket 5,500 2,225 2,937 712 Bullet Proof Vest Grant 2,000 1,600 815 (785) State: High Visibility Grants 20,000 25,000 23,220 (1,780) POST I70 Training Grants 14,350 21,920 41,931 20,011 DOLA Grants - 25,000 16,375 (8,625) Local Government/Other Agency Eagle River Youth Coalition 5,000 5,000 5,410 410 Budgeted Amounts 82 Variance with Final Budget - Actual Positive Description Original Final Amounts (Negative) Intergovernmental: State/County Shared Revenue: Conservation Trust 72,000$ 73,500$ 75,461$ 1,961$ Motor Vehicle Registration 24,800 24,800 24,538 (262) Highway User's Tax 181,675 187,929 227,971 40,042 County Sales Tax 463,500 465,000 504,522 39,522 Road & Bridge Fund 135,760 135,760 135,352 (408) State Severance Tax 1,000 1,000 705 (295) Total Intergovernmental 925,585 968,734 1,059,237 90,503 Charges for Services: General Government: Photocopying Charges 100 100 - (100) License Hearing Fees 100 100 - (100) Other Fees and Charges 2,000 2,000 2,331 331 Credit Card and Paper Filing Fees 2,500 2,500 3,268 768 Special Events: Concession Sales - 24,000 23,274 (726) Sponsorships 20,000 20,500 18,500 (2,000) Event Fees 5,450 10,700 8,901 (1,799) Special Event Admission Fees 13,500 4,500 4,329 (171) Community Development: Plan Check Fees 50,000 81,537 199,699 118,162 Subdivision Review Fees - - 270 270 Design Review Fees 22,000 22,000 16,435 (5,565) Animal Control Fees 150 150 - (150) Impact Fee Administrative Fees 1,500 1,500 5,294 3,794 Public Safety: Police Reports 500 600 854 254 Off-duty Police Employment 25,000 36,000 38,539 2,539 Fingerprinting Fees - 1,000 1,200 200 VIN Inspection Fees 750 750 1,010 260 False Alarm Fees 75 75 50 (25) National Night Out 2,500 2,500 1,060 (1,440) DUI Reimbursement 35,000 30,000 16,654 (13,346) Budgeted Amounts 83 TOWN OF AVON, COLORADO DETAILED SCHEDULE OF GENERAL FUND REVENUES (BUDGETARY BASIS) - BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2019 (CONTINUED) Variance with Final Budget - Actual Positive Description Original Final Amounts (Negative) Avon Recreation Center: Admission Fees 915,000$ 980,000$ 1,008,326$ 28,326$ Program Fees 94,580 49,585 60,785 11,200 Facility Rentals 42,500 14,532 18,600 4,068 Merchandise Sales 8,500 8,500 8,341 (159) Other Recreation Center Services 10,000 10,000 10,011 11 Fitness Program Revenues 50,125 50,125 49,290 (835) Swim Team Revenue - 28,400 - (28,400) Private Lessons - 33,000 36,938 3,938 General Recreation: Adult Program Revenues 24,921 20,000 18,646 (1,354) Cabin Equipment Rentals 25,000 25,000 32,744 7,744 Athletic Field Rentals 2,000 2,000 1,750 (250) Youth Program Revenues 215,625 165,000 139,881 (25,119) Total Charges for Services 1,569,376 1,626,654 1,726,980 100,326 Fines and Forfeitures: Court Fines - Traffic 40,000 20,000 23,975 3,975 Court Fines - Criminal 11,000 13,100 10,300 (2,800) Court Fines - Parking 3,000 3,000 4,452 1,452 Court Costs 6,000 4,000 3,618 (382) Jury Fees 100 100 - (100) Bond Forfeitures 100 100 - (100) Police Training Surcharge 5,000 3,200 3,190 (10) Police Forfeitures - 6,000 6,000 - Total Fines and Forfeitures 65,200 49,500 51,535 2,035 Investment Earnings 175,000 275,000 358,588 83,588 Miscellaneous Revenues: Recreational Amenity Fees 275,000 285,000 300,928 15,928 Bond Issuance Fee 10,000 10,072 10,012 (60) Lease of Town-owned Property 52,500 58,500 82,125 23,625 Miscellaneous Nonclassified Revenues 100,000 100,000 143,113 43,113 Total Miscellaneous Revenues 437,500 453,572 536,178 82,606 TOTAL REVENUES 16,963,158$ 18,297,540$ 18,753,873$ 456,333$ Budgeted Amounts 84 THIS PAGE INTENTIONALLY LEFT BLANK 85 TOWN OF AVON, COLORADO SCHEDULE OF CAPITAL PROJECT FUND PROJECT EXPENDITURES (BUDGETARY BASIS) - BUDGET AND ACTUAL FROM INCEPTION AND FOR THE YEAR ENDED DECEMBER 31, 2019 Variance with Total Budget - Prior Current Project Positive Project Description Years Year Total Budget (Negative) CAPITAL IMPROVEMENT PROJECTS Facilities: General Government Facilities: New Town Hall 4,699,516$ 165,337$ 4,864,853$ 4,774,516$ (90,337)$ Old Town Hall Demolition:- 12,833 12,833 600,000 587,167 Fiber - Pavillion to NTH - 46,192 46,192 70,000 23,808 Powerline Undergrounding - 9,058 9,058 80,000 70,942 Transportation Facilities: ARTF Solar Panels 215,750 42,508 258,258 258,258 - Avon Station ECO Transit Shelter - 97,395 97,395 120,000 22,605 Cultural and Recreational Facilities: Nottingham Park Pavilion Retractable Door 32,228 219,967 252,195 322,928 70,733 Recreation Center Weight Room Expansion - 456,983 456,983 500,000 43,017 Other Facilities Hahnewald Barn Predesign / Feasibility Study 106,015 25,398 131,413 135,000 3,587 2120 Saddleridge Loop Improvements - 36,160 36,160 61,000 24,840 Land and Land Improvements: Nottingham Park Zone C Imp. - Playground 751,616 30,549 782,165 872,266 90,101 Eagle River Whitewater Park Repair 31,390 184,368 215,758 221,390 5,632 Nottingham Park Fitness Court 145,850 49,441 195,291 210,221 14,930 Wildfire Mitigation - 5,250 5,250 40,000 34,750 O'Neil Spur Park Improvements - 1,988 1,988 20,000 18,012 Roads and Streets: Streetscape Improvements: Post Blvd. Irrigation Wet Well - 43,403 43,403 45,000 1,597 Avon Rd. / I70 Overpass Aesthetics Imp.8,245 220 8,465 1,048,245 1,039,780 Benchmark Rd. On-street Parking Imp.- 37,952 37,952 440,000 402,048 Actual Amounts 86 Variance with Total Budget - Prior Current Project Positive Project Description Years Year Total Budget (Negative) CAPITAL IMPROVEMENT PROJECTS Roads and Streets (Continued) Street Maintenance and Repair: Annual Guardrail Repair -$ 36,560$ 36,560$ 40,000$ 3,440$ Nottingham Rd. Repaving 968,481 1,917 970,398 1,097,500 127,102 Eaglebend Dr. Resurfacing - 1,040 1,040 300,000 298,960 Yoder Ave. Asphalt Overlay - 3,930 3,930 550,000 546,070 Street Improvements: West B/C Blvd. RR Crossing Improvements 31,621 199,111 230,732 231,621 889 East and West B/C Blvd. Street Rebuild 2,513,935 1,474,308 3,988,243 4,025,943 37,700 Recreational Trails Program: Riverfront Trail Connector 10,698 227,717 238,415 220,000 (18,415) Water Projects: Nottingham Rd. Debris Flow Study and Imp.41,341 122,962 164,303 425,000 260,697 9,556,686$ 3,532,547$ 13,089,233$ 16,708,888$ 3,619,655$ Total Capital Improvement Projects Actual Amounts 87 Financial Planning 02/01 The public report burden for this information collection is estimated to average 380 hours annually. Form # 350-050-36City or County: AvonYEAR ENDING : December 2019This Information From The Records Of: Town of Avon, Colorado Prepared By: Amy GreerPhone:970-748-4044 A. Local B. Local C. Receipts from D. Receipts from Motor-Fuel Motor-Vehicle State Highway-Federal Highway Taxes Taxes User Taxes Administration1. Total receipts available 2. Minus amount used for collection expenses3. Minus amount used for nonhighway purposes 4. Minus amount used for mass transit5. Remainder used for highway purposes AMOUNT AMOUNT A. Receipts from local sources:A. Local highway disbursements: 1. Local highway-user taxes 1. Capital outlay (from page 2)2,763,585 a. Motor Fuel (from Item I.A.5.) 2. Maintenance: b. Motor Vehicle (from Item I.B.5.) 3. Road and street services: c. Total (a.+b.) a. Traffic control operations 47,094 2. General fund appropriations 3,130,809 b. Snow and ice removal 703,610 3. Other local imposts (from page 2)113,657 c. Other 4. Miscellaneous local receipts (from page 2)1,235,206 d. Total (a. through c.)750,704 5. Transfers from toll facilities 4. General administration & miscellaneous 6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety 426,332 a. Bonds - Original Issues 6. Total (1 through 5)3,940,620 b. Bonds - Refunding Issues B. Debt service on local obligations: c. Notes 1. Bonds: d. Total (a. + b. + c.)0 a. Interest 232,280 7. Total (1 through 6)4,479,671 b. Redemption 575,655 B. Private Contributions c. Total (a. + b.)807,935 C. Receipts from State government 2. Notes: (from page 2)268,884 a. Interest D. Receipts from Federal Government b. Redemption (from page 2)0 c. Total (a. + b.)0E. Total receipts (A.7 + B + C + D)4,748,555 3. Total (1.c + 2.c)807,935 C. Payments to State for highways D. Payments to toll facilitiesE. Total disbursements (A.6 + B.3 + C + D)4,748,555 Opening Debt Amount Issued Redemptions Closing Debt A. Bonds (Total)7,243,778 575,655 6,668,123 1. Bonds (Refunding Portion)B. Notes (Total)0 A. Beginning Balance B. Total Receipts C. Total Disbursements D. Ending Balance E. Reconciliation4,748,555 4,748,555 0 Notes and Comments: FORM FHWA-536 (Rev. 1-05) PREVIOUS EDITIONS OBSOLETE (Next Page) LOCAL HIGHWAY FINANCE REPORT I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE ITEM III. DISBURSEMENTS FOR ROAD V. LOCAL ROAD AND STREET FUND BALANCE ITEM II. RECEIPTS FOR ROAD AND STREET PURPOSES IV. LOCAL HIGHWAY DEBT STATUS(Show all entries at par) ITEM AND STREET PURPOSES 88 STATE: ColoradoYEAR ENDING (mm/yy):December 2019 AMOUNT AMOUNT A.3. Other local imposts:A.4. Miscellaneous local receipts: a. Property Taxes and Assessments a. Interest on investmentsb. Other local imposts:b. Traffic Fines & Penalities 1. Sales Taxes c. Parking Garage Fees2. Infrastructure & Impact Fees d. Parking Meter Fees 3. Liens e. Sale of Surplus Property4. Licenses f. Charges for Services 5. Specific Ownership &/or Other 113,657 g. Other Misc. Receipts6. Total (1. through 5.)113,657 h. Other RETT 1,235,206 c. Total (a. + b.)113,657 i. Total (a. through h.)1,235,206 (Carry forward to page 1) (Carry forward to page 1) AMOUNT AMOUNT C. Receipts from State Government D. Receipts from Federal Government 1. Highway-user taxes 227,971 1. FHWA (from Item I.D.5.)2. State general funds 2. Other Federal agencies: 3. Other State funds:a. Forest Servicea. State bond proceeds b. FEMA b. Project Match c. HUDc. Motor Vehicle Registrations 24,538 d. Federal Transit Admin d. Other (Specify) - DOLA Grant 16,375 e. U.S. Corps of Engineerse. Other (Specify)f. Other Federal f. Total (a. through e.)40,913 g. Total (a. through f.)04. Total (1. + 2. + 3.f)268,884 3. Total (1. + 2.g) (Carry forward to page 1) ON NATIONAL OFF NATIONALHIGHWAYHIGHWAY TOTAL SYSTEM SYSTEM(a)(b)(c) A.1. Capital outlay:a. Right-Of-Way Costs 0 b. Engineering Costs 0c. Construction: (1). New Facilities 0(2). Capacity Improvements 0 (3). System Preservation 0(4). System Enhancement & Operation 0 (5). Total Construction (1) + (2) + (3) + (4)0 0 0d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.5)0 0 0 (Carry forward to page 1) Notes and Comments: FORM FHWA-536 (Rev.1-05) PREVIOUS EDITIONS OBSOLETE III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL LOCAL HIGHWAY FINANCE REPORT ITEM ITEM ITEM ITEM 89 THIS PAGE INTENTIONALLY LEFT BLANK 90 STATISTICAL SECTION This section of the Town of Avon’s comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the Town’s overall financial health. Financial Trends (Pages 92-100) – These schedules contain trend information to help readers understand how the Town’s financial performance and well-being have changed over time. Revenue Capacity (Pages 101-105) – These schedules contain information to help readers understand and assess the factors affecting the Town’s ability to generate its own-source revenues, specifically property taxes. Debt Capacity (Pages 106-109) – These schedules present information to help readers understand and assess the Town’s debt burden and ability to issue additional debt. Demographic and Economic Information (Pages 110-112) – These schedules offer demographic and economic information to help readers understand the environment in which the Town’s financial activities take place and to provide information that facilitates comparisons of financial statement information over time and among other local governments. Operating Information (Pages 113-115) – These schedules contain service and infrastructure information to help readers understand how the information in the Town’s financial report relates to the services the Town provides and the activities it performs. 91 TOWN OF AVON, COLORADO NET POSITION BY COMPONENT LAST TEN FISCAL YEARS 2010 2011 2012 2013 Governmental Activities Net Investment in Capital Assets 35,651,654$ 34,738,700$ 36,904,217$ 34,774,531$ Restricted For: Emergencies 503,650 447,963 428,947 476,619 Debt Service 1,055,410 1,047,077 1,015,589 1,139,575 Capital Improvements 3,000,722 2,972,175 2,530,266 4,635,904 Urban Renewal - 242,620 216,002 367,082 Purposes of Grantors - 2,725,334 2,238,966 2,007,140 Unrestricted 15,935,700 14,345,936 13,544,676 10,217,136 Total Governmental Activities Net Position 56,147,136$ 56,519,805$ 56,878,663$ 53,617,987$ Business-type Activities Net Investment in Capital Assets 2,154,069$ 1,815,425$ 1,761,245$ 12,583,125$ Unrestricted 1,219,055 1,256,004 943,960 783,529 Total Business-type Activities Net Position 3,373,124$ 3,071,429$ 2,705,205$ 13,366,654$ Primary Government Net Investment in Capital Assets 37,805,723$ 36,554,125$ 38,665,462$ 47,357,656$ Restricted 4,559,782 7,435,169 6,429,770 8,626,320 Unrestricted 17,154,755 15,601,940 14,488,636 11,000,665 Total Primary Government Net Position 59,520,260$ 59,591,234$ 59,583,868$ 66,984,641$ Source: Town of Avon Finance Department Fiscal Year 92 2014 2015 2016 2017 2018 2019 64,112,399$ 60,000,945$ 58,088,785$ 56,693,531$ 60,092,867$ 60,035,630$ 598,376 552,335 664,805 688,786 693,001 805,865 1,136,228 1,157,629 1,169,163 1,175,301 1,163,056 1,162,093 3,386,451 6,198,817 5,921,087 3,373,917 702,390 657,821 305,379 404,048 555,167 717,740 (124,281) (29,251) 929,226 1,106,628 142,100 192,173 267,911 691,828 10,466,381 11,283,921 16,341,288 20,329,098 20,665,218 22,791,728 80,934,440$ 80,704,323$ 82,882,395$ 83,170,546$ 83,460,162$ 86,115,714$ 12,097,298$ 11,633,282$ 11,430,538$ 11,424,412$ 10,877,907$ 10,401,752$ 843,503 859,368 908,749 710,428 652,622 540,075 12,940,801$ 12,492,650$ 12,339,287$ 12,134,840$ 11,530,529$ 10,941,827$ 76,209,697$ 71,634,227$ 69,519,323$ 68,117,943$ 70,970,774$ 70,437,382$ 6,355,660 9,419,457 8,452,322 6,147,917 2,702,077 3,288,356 11,309,884 12,143,289 17,250,037 21,039,526 21,317,840 23,331,803 93,875,241$ 93,196,973$ 95,221,682$ 95,305,386$ 94,990,691$ 97,057,541$ Fiscal Year 93 TOWN OF AVON, COLORADO CHANGES IN NET POSITION LAST TEN FISCAL YEARS 2010 2011 2012 2013 Expenses Governmental Activities: General Government 2,832,514$ 3,539,636$ 3,400,499$ 2,836,303$ Community Development 644,968 519,631 421,554 365,960 Public Safety 2,409,115 2,569,100 2,554,404 2,551,559 Public Works and Utilities 5,948,003 5,821,879 5,479,239 4,814,364 Recreation and Culture 2,437,556 2,276,473 2,737,458 3,851,812 Interest and Fiscal Charges on Long-term Debt 637,344 575,100 516,160 600,367 Total Governmental Activity Expenses 14,909,500 15,301,819 15,109,314 15,020,365 Business-type Activities: Transportation 1,175,818 1,123,640 1,083,097 1,193,289 Fleet Maintenance 2,076,364 1,618,698 1,382,954 1,608,295 Total Business-type Activity Expenses 3,252,182 2,742,338 2,466,051 2,801,584 Total Primary Government Expenses 18,161,682$ 18,044,157$ 17,575,365$ 17,821,949$ Program Revenues Governmental Activities: Charges for Services: General Government 59,768$ 259,609$ 183,969$ 135,448$ Community Development 216,263 230,570 225,778 485,406 Public Safety 376,440 248,442 52,649 54,205 Public Works and Utilities 407,391 524,047 278,662 256,749 Recreation and Culture 1,207,964 1,208,130 1,116,947 1,064,314 Operating Grants and Contributions 51,048 59,329 39,607 39,217 Capital Grants and Contributions 1,855,346 247,368 1,715,337 7,823,132 Total Governmental Activity Program Revenues 4,174,220 2,777,495 3,612,949 9,858,471 Business-type Activities: Charges for Services 2,081,674 1,520,018 1,135,929 1,450,388 Capital Grants and Contributions - - 305,351 90,494 Total Business-type Activity Program Revenues 2,081,674 1,520,018 1,441,280 1,540,882 Total Primary Government Program Revenues 6,255,894$ 4,297,513$ 5,054,229$ 11,399,353$ Net (Expense) Revenue Governmental Activities (10,735,280)$ (12,524,324)$ (11,496,365)$ (5,161,894)$ Business-type Activities (1,170,508) (1,222,320) (1,024,771) (1,260,702) Total Primary Government Net Expense (11,905,788)$ (13,746,644)$ (12,521,136)$ (6,422,596)$ Fiscal Year 94 2014 2015 2016 2017 2018 2019 3,186,870$ 3,042,126$ 3,291,190$ 3,500,101$ 3,661,274$ 5,968,157$ 463,821 1,341,706 1,202,097 1,617,329 1,454,581 557,539 2,792,174 3,039,333 3,214,680 3,703,871 3,983,349 4,310,801 7,179,132 8,458,218 9,656,808 9,026,700 9,448,309 8,134,954 2,061,033 1,430,648 1,584,531 1,684,492 1,978,431 2,160,389 504,343 639,267 754,238 796,462 720,441 617,694 16,187,373 17,951,298 19,703,544 20,328,955 21,246,385 21,749,534 1,686,778 1,979,505 1,963,223 2,253,558 2,272,401 2,502,195 1,609,134 1,506,138 1,623,046 1,655,774 1,720,433 1,780,524 3,295,912 3,485,643 3,586,269 3,909,332 3,992,834 4,282,719 19,483,285$ 21,436,941$ 23,289,813$ 24,238,287$ 25,239,219$ 26,032,253$ 163,429$ 219,364$ 239,199$ 294,431$ 272,153$ 280,165$ 279,179 380,130 369,867 396,731 395,239 843,810 66,662 69,629 99,862 64,275 93,646 60,017 564,090 764,549 698,195 287,151 233,982 484,271 1,092,276 1,238,395 1,334,056 1,519,254 1,458,802 1,385,312 52,151 11,713 104,217 84,761 75,430 89,873 1,027,911 61,779 1,816,456 31,237 491,600 815 3,245,698 2,745,559 4,661,852 2,677,840 3,020,852 3,144,263 1,645,083 1,670,213 1,557,439 1,482,770 1,564,465 1,644,868 - - 100,000 328,000 75,000 245,980 1,645,083 1,670,213 1,657,439 1,810,770 1,639,465 1,890,848 4,890,781$ 4,415,772$ 6,319,291$ 4,488,610$ 4,660,317$ 5,035,111$ (12,941,675)$ (15,205,739)$ (15,041,692)$ (17,651,115)$ (18,225,533)$ (18,605,271)$ (1,650,829) (1,815,430) (1,928,830) (2,098,562) (2,353,369) (2,391,871) (14,592,504)$ (17,021,169)$ (16,970,522)$ (19,749,677)$ (20,578,902)$ (20,997,142)$ Fiscal Year 95 TOWN OF AVON, COLORADO CHANGES IN NET POSITION (CONTINUED) LAST TEN FISCAL YEARS 2010 2011 2012 2013 General Revenues and Other Changes in Net Position Governmental Activities: Taxes: Property Taxes 4,195,297$ 3,672,307$ 3,027,319$ 3,039,132$ Real Estate Transfer Taxes 2,159,525 1,616,982 1,707,648 1,574,502 Sales and Accommodation Taxes 5,748,325 6,190,839 6,340,557 7,249,935 Other Taxes 1,268,120 1,323,246 499,114 625,756 Unrestricted Investment Earnings 163,991 87,099 37,827 21,296 Loss on Disposal of Capital Assets - - (30,857) - Grants and Contributions Not Restricted to Specific Programs 854,130 857,474 839,112 864,231 Miscellaneous 442,522 372,222 344,503 408,142 Capital Contributions 907,500 - - (10,955,776) Transfers (1,532,175) (950,000) (910,000) (926,000) Total Governmental Activities 14,207,235 13,170,169 11,855,223 1,901,218 Business-type Activities: Property Taxes 41,580 40,371 40,032 40,375 Capital Contributions (907,500) - - 10,955,776 Loss on Disposal of Capital Assets - - (291,485) - Transfers 1,532,175 950,000 910,000 926,000 Total Business-type Activities 666,255 990,371 658,547 11,922,151 Total Primary Government 14,873,490$ 14,160,540$ 12,513,770$ 13,823,369$ Change in Net Position Governmental Activities 3,471,955$ 645,845$ 358,858$ (3,260,676)$ Business-type Activities (504,253) (231,949) (366,224) 10,661,449 Total Primary Government 2,967,702$ 413,896$ (7,366)$ 7,400,773$ Source: Town of Avon Finance Department Fiscal Year 96 2014 2015 2016 2017 2018 2019 2,873,055$ 2,904,509$ 3,315,020$ 2,876,177$ 3,260,557$ 3,226,470$ 3,764,526 2,369,314 3,497,602 4,411,530 3,621,125 5,001,145 8,089,010 8,754,673 9,540,260 9,437,658 10,595,905 11,438,117 1,197,603 1,208,352 1,389,896 1,385,171 641,144 990,898 45,844 53,161 139,665 178,997 398,998 549,998 - - - - - - 883,884 482,769 513,912 913,784 932,146 968,549 500,925 529,843 558,618 589,767 772,766 847,185 24,063,281 - (150,215) (103,403) - (61,539) (1,160,000) (1,326,999) (1,584,994) (1,750,415) (1,707,492) (1,700,000) 40,258,128 14,975,622 17,219,764 17,939,266 18,515,149 21,260,823 40,079 40,280 40,258 40,297 41,566 41,630 24,897 - 150,215 103,403 - 61,539 - - - - - - 1,160,000 1,326,999 1,584,994 1,750,415 1,707,492 1,700,000 1,224,976 1,367,279 1,775,467 1,894,115 1,749,058 1,803,169 41,483,104$ 16,342,901$ 18,995,231$ 19,833,381$ 20,264,207$ 23,063,992$ 27,316,453$ (230,117)$ 2,178,072$ 288,151$ 289,616$ 2,655,552$ (425,853) (448,151) (153,363) (204,447) (604,311) (588,702) 26,890,600$ (678,268)$ 2,024,709$ 83,704$ (314,695)$ 2,066,850$ Fiscal Year 97 TOWN OF AVON, COLORADO CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS 2010 2011 2012 2013 Revenues Taxes 12,728,883$ 12,083,403$ 11,574,638$ 12,489,325$ Licenses and Permits 215,635 219,265 207,670 336,548 Intergovernmental 2,760,524 1,164,171 2,594,056 8,324,980 Charges for Services 1,474,968 1,593,303 1,473,552 1,556,262 Fines and Forfeitures 147,057 197,103 151,533 104,736 Investment Earnings 163,991 87,099 37,827 21,296 Other Revenues 442,522 368,568 380,647 531,738 Total Revenues 17,933,580 15,712,912 16,419,923 23,364,885 Expenditures Current: General Government and Housing 2,560,405 3,411,329 3,088,911 2,762,979 Community Development 598,692 519,268 421,133 369,158 Public Safety 2,354,235 2,516,612 2,551,488 2,539,475 Public Works and Utilities 3,224,695 3,429,238 3,192,763 1,911,225 Recreation and Culture 2,144,447 2,054,477 2,148,410 3,328,177 Capital Improvements 5,554,096 1,023,914 4,087,083 11,837,101 Debt Service: Principal 1,495,000 1,195,000 1,240,000 7,300,000 Interest 543,331 526,288 470,455 423,487 Fiscal Charges 70,657 56,614 43,622 39,145 Bond Issuance Costs 77,695 - - 133,330 Total Expenditures 18,623,253 14,732,740 17,243,865 30,644,077 Excess (Defieiency) of Revenues Over (Under) Expenditures (689,673) 980,172 (823,942) (7,279,192) Other Financing Sources (Uses) Transfers In 1,945,004 1,090,335 1,591,071 2,081,160 Transfers Out (3,477,179) (2,040,335) (2,501,071) (3,007,160) Debt Issuance Proceeds 3,310,000 - - 6,851,367 Payments to Escrow Agent (92,067) - - - Sales of Capital Assets - - - 1,151 Total Other Financing Sources (Uses)1,685,758 (950,000) (910,000) 5,926,518 Net Change in Fund Balances 996,085$ 30,172$ (1,733,942)$ (1,352,674)$ Debt Service as a Percentage of Noncapital Expenditures 14.76%12.39%12.60%39.77% Source: Town of Avon Finance Department Fiscal Year 98 2014 2015 2016 2017 2018 2019 15,924,194$ 15,236,848$ 17,742,776$ 18,148,536$ 18,118,731$ 20,656,630$ 210,636 335,741 259,997 374,311 398,860 752,345 1,963,946 989,546 2,868,277 1,029,782 1,499,176 1,156,632 1,757,625 1,682,724 1,772,510 2,005,812 1,927,701 2,181,861 131,513 129,356 91,014 94,311 52,220 51,535 45,827 53,158 139,665 178,997 398,998 549,998 503,354 532,353 651,603 664,037 748,101 838,635 20,537,095 18,959,726 23,525,842 22,495,786 23,143,787 26,187,636 3,084,616 2,916,095 3,119,007 3,379,282 3,636,761 4,982,737 456,063 1,348,166 1,201,086 1,505,073 1,342,798 521,129 2,726,711 3,007,164 3,122,942 3,416,991 3,690,530 3,984,465 3,799,489 4,080,272 5,067,825 4,318,222 4,310,596 4,397,725 1,654,078 1,147,149 1,293,277 1,436,483 1,585,571 1,703,007 7,927,709 3,284,852 8,864,565 6,721,147 8,449,771 3,532,547 1,491,042 1,264,966 1,382,506 1,239,743 1,371,210 1,335,902 453,883 503,269 473,674 746,385 666,120 624,162 51,007 41,289 54,071 81,625 63,337 10,060 - 80,569 147,270 41,162 - - 21,644,598 17,673,791 24,726,223 22,886,113 25,116,694 21,091,734 (1,107,503) 1,285,935 (1,200,381) (390,327) (1,972,907) 5,095,902 4,888,511 4,361,441 2,819,319 5,508,421 3,266,471 1,623,043 (6,048,511) (5,138,440) (4,404,313) (7,258,836) (5,016,471) (3,323,043) - 3,800,000 6,300,000 3,080,204 258,258 - - - - - - - - - - - - - (1,160,000) 3,023,001 4,715,006 1,329,789 (1,491,742) (1,700,000) (2,267,503)$ 4,308,936$ 3,514,625$ 939,462$ (3,464,649)$ 3,395,902$ 12.95%11.37%10.95%10.85%10.65%10.61% Fiscal Year 99 TOWN OF AVON, COLORADO FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS 2010 2011 2012 2013 2014 General Fund Nonspendable 7,710$ -$ -$ 7,442$ -$ Restricted 503,650 447,963 428,947 476,619 598,376 Assigned - 413,251 413,251 413,251 325,000 Unassigned 3,581,941 3,329,981 3,134,327 4,369,187 3,540,922 Total General Fund 4,093,301 4,191,195 3,976,525 5,266,499 4,464,298 All Other Governmental Funds Nonspendable - - - - 270 Restricted 6,930,731 6,987,206 6,045,396 2,803,943 2,370,833 Committed 3,968,735 4,100,746 3,656,294 3,624,653 3,386,451 Assigned 1,066,626 810,418 680,408 1,307,854 513,594 Unassigned - - - - - Total All Other Governmental Funds 11,966,092$ 11,898,370$ 10,382,098$ 7,736,450$ 6,271,148$ 2015 2016 2017 2018 2019 General Fund Nonspendable 13,061$ 86,136$ -$ -$ -$ Restricted 552,335 664,805 688,786 693,001 805,865 Assigned 47,878 - - - - Unassigned 5,046,651 5,312,950 5,125,805 5,611,041 7,392,670 Total General Fund 5,659,925 6,063,891 5,814,591 6,304,042 8,198,535 All Other Governmental Funds Nonspendable - - - Restricted 2,668,305 7,787,517 5,459,131 1,979,076 2,482,491 Committed 6,198,817 4,493,621 7,941,466 7,336,358 8,218,307 Assigned 517,335 516,183 585,486 716,549 832,594 Unassigned - - - - - Total All Other Governmental Funds 9,384,457$ 12,797,321$ 13,986,083$ 10,031,983$ 11,533,392$ Source: Town of Avon Finance Department Notes: (1) Fiscal years 2006 through 2010 have been reclassified with implementation of GASB Statement No. 54 in fiscal year 2011. Fiscal Year Fiscal Year 100 TOWN OF AVON, COLORADO TAX REVENUES BY SOURCE, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS Avon Urban Penalties, Interest Delinquent Specific Year General Renewal Authority & Abatements Taxes Ownership 2010 3,208,908$ 978,437$ 6,566$ 1,387$ 117,354$ 2011 2,683,995 1,005,682 (42,784) 25,414 93,596 2012 2,209,790 743,212 1,805 (19,593) 92,105 2013 2,158,148 777,838 5,421 875 96,850 2014 2,039,463 784,986 (64,246) 6 112,848 2015 2,027,434 756,471 7,124 172 113,308 2016 2,284,282 1,026,248 4,491 - 119,483 2017 1,733,823 1,136,777 5,555 22 99,498 2018 1,829,624 1,428,646 1,106 181 105,234 2019 1,839,155 1,386,475 12 828 113,657 Real Estate Sales Utility Accommodations Village at Avon Year Transfer Tax Tax Tax Tax Retail Sales Fee 2010 2,159,525$ 5,120,543$ 146,852$ 627,782$ -$ 2011 1,616,982 5,461,559 125,155 746,026 - 2012 1,707,648 5,607,160 127,060 733,397 - 2013 1,574,502 6,374,134 110,474 888,867 118,622 2014 3,764,526 7,093,469 109,441 995,540 683,833 2015 2,369,314 7,622,097 106,786 1,132,576 697,924 2016 3,497,602 8,250,381 102,643 1,289,879 735,280 2017 4,448,666 8,104,582 102,279 1,333,939 763,915 2018 3,621,125 8,475,940 105,881 1,334,306 785,659 2019 5,001,145 9,146,851 107,293 1,486,842 804,424 Cigarette Tobacco Franchise Year Excise Tax Tax Fees Total 2010 -$ -$ 361,530$ 12,728,883$ 2011 - - 367,778 12,083,403 2012 - - 372,054 11,574,638 2013 - - 383,594 12,489,325 2014 - - 404,328 15,924,194 2015 - - 403,642 15,236,848 2016 - - 432,488 17,742,777 2017 - - 419,479 18,148,536 2018 - - 430,029 18,117,731 2019 189,305 146,016 434,627 20,656,630 Source: Town of Avon Finance Department Property Tax 101 TOWN OF AVON, COLORADO ASSESSED VALUE AND ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Total Gross Levy Collection Vacant Residential Commercial Other Assessed Year Year Land Property Property Property Value 2009 2010 23,830,510$ 138,215,140$ 98,306,000$ 3,079,680$ 263,431,330$ 2010 2011 23,241,510 138,877,350 97,287,710 3,127,070 262,533,640 2011 2012 17,238,450 101,871,140 73,141,140 3,361,120 195,611,850 2012 2013 15,456,680 102,328,980 71,704,020 3,441,730 192,931,410 2013 2014 16,403,340 90,703,150 67,157,140 4,576,530 178,840,160 2014 2015 15,183,630 92,056,060 66,419,690 4,280,110 177,939,490 2015 2016 14,261,780 121,724,600 70,940,420 3,929,820 211,061,910 2016 2017 13,201,140 123,870,280 69,822,570 4,310,460 211,204,450 2017 2018 12,927,680 129,786,330 79,660,040 4,387,310 226,761,360 2018 2019 11,625,280 131,277,920 83,581,320 3,901,750 230,386,270 Less TIF Total Net Direct Actual Value as a Levy Collection District Assessed Tax Taxable Percentage of Year Year Increment (1)Value Rate Value Actual Value 2009 2010 17,517,540$ 245,913,790$ 11.208 2,125,079,840$ 12.40% 2010 2011 17,481,590 245,052,050 11.220 2,127,634,050 12.34% 2011 2012 12,538,960 183,072,890 12.072 1,566,445,080 12.49% 2012 2013 12,511,160 180,420,250 11.983 1,564,516,920 12.33% 2013 2014 12,105,380 166,734,780 12.258 1,406,594,920 12.71% 2014 2015 11,501,900 166,437,590 12.207 1,417,405,720 12.55% 2015 2016 16,476,380 194,585,530 11.765 1,806,178,690 11.69% 2016 2017 17,221,870 193,982,580 8.956 1,825,187,770 11.57% 2017 2018 21,857,430 204,903,930 8.956 2,104,646,220 10.77% 2018 2019 21,475,340 208,910,930 8.956 2,121,154,740 10.86% Source: Eagle County Assessor's Office, Abstract of Assessments (1) The Avon Urban Renewal Authority was established in August, 2007. Notes: Property tax rates are stated in mills per $1,000 of assessed valuation. Other property includes state assessed, agricultural, and abatements and corrections. 102 TOWN OF AVON, COLORADO DIRECT AND OVERLAPPING PROPERTY TAX RATES LAST TEN FISCAL YEARS Taxing Entity 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Town of Avon General Operating 8.956 8.956 8.956 8.956 8.956 8.956 8.956 8.956 8.956 8.956 General Obligation Debt Service 2.252 2.264 3.116 3.027 3.302 3.251 2.809 0.000 0.000 0.000 Total Direct 11.208 11.220 12.072 11.983 12.258 12.207 11.765 8.956 8.956 8.956 Eagle County 8.499 8.499 8.499 8.499 8.499 8.499 8.499 8.499 8.499 8.499 Colleges and School Districts Colorado Mountain College 3.997 3.997 3.997 3.997 3.997 3.997 3.997 3.997 3.997 4.013 Eagle County School District RE-50J 19.402 19.474 21.601 21.362 20.826 21.517 20.331 25.209 24.912 24.240 Metropolitan Districts Avon Metropolitan District 2.535 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Avon Station Metropolitan District 45.000 45.000 58.000 58.000 58.000 58.000 58.000 63.000 65.585 65.572 Confluence Metropolitan District 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Mountain Vista Metropolitan District 25.000 25.000 25.000 25.000 25.000 25.000 25.000 25.000 26.155 26.354 Village Metropolitan District 15.000 40.000 50.000 50.000 50.000 50.000 50.000 50.000 50.000 50.000 Other Special Districts Avon General Improvement District No. 1 9.396 9.396 15.288 15.288 17.557 17.557 14.077 14.005 14.005 14.005 Eagle River Fire Protection District 5.550 5.550 5.650 7.553 9.238 9.392 8.205 9.740 9.828 9.766 Eagle Valley Library District 2.750 2.750 2.750 2.750 2.750 2.750 2.750 2.750 2.750 2.763 Eagle River Water and Sanitation District 0.795 0.796 0.932 0.931 0.946 0.954 1.375 1.385 1.302 0.766 Colorado River Water Conservancy District 0.166 0.188 0.228 0.242 0.254 0.253 0.243 0.253 0.254 0.235 Eagle County Health Services District 1.780 1.768 1.764 2.023 2.006 2.019 2.008 2.755 2.753 2.781 Source: Eagle County Assessor's Office, Abstract of Assessment Notes: Property tax rates are stated in mills per $1,000 of assessed valuation. The Town's general operating mill rate may be increased only by a majority approval of the Town's residents during a general election. Rates for debt service are set based on each year's debt service requirements. Collection Year 103 TOWN OF AVON, COLORADO PRINCIPAL PROPERTY TAX PAYERS CURRENT YEAR AND NINE YEARS AGO Percentage Percentage of Total of Total Taxable Town of Avon Taxable Town of Avon Assessed Assessed Assessed Assessed Taxpayer Value Rank Value Value Rank Value CSB Properties Holdings LLC 10,554,390$ 1 4.58% Traer Creek-WMT LLC 6,172,680 2 2.68%7,508,370$ 3 3.31% Riverfront Village Hotel, LLC 5,092,790 3 2.21%10,980,010 1 1.33% Avon MOB LLC 4,930,820 4 2.14% Traer Creek-HD LLC 4,348,210 5 1.89%5,081,380 7 2.38% Prime Group Mountain Center LLC 4,257,480 6 1.85% Avon Wynfield LLC 4,222,470 7 1.83%2,957,460 9 1.31% Beaver Creek Vacation Ownership Plan 3,907,150 8 1.70% Points of Colorado - Time Share 3,245,000 9 1.41%8,368,800 2 2.94% Mountain Vista Condominium Assoc Inc.2,816,510 10 1.22% Dillon Real Estate Co, Inc 2,790,230 11 1.21%2,174,780 13 0.96% Prime Group Avon LLC 2,281,780 12 0.99% Christie Lodge Assoc Ltd 2,262,400 13 0.98%2,063,870 14 2.92% Riverfront Mtn Villas Condominium 2,048,400 14 0.89% CH Retail Fund II/Bvr Crk Nttngham Sta 1,983,740 15 0.86% Avon Partners II, LLC - NA 0.00%5,398,100 5 2.34% Traer Creek-L2 LLC - NA 0.00%5,412,970 4 2.67% Chapel Square Ventures LP - NA 0.00%5,296,510 6 1.76% CSC Land LLC - NA 0.00%4,295,830 8 1.34% ARI Mountain Center LLC - NA 0.00%2,870,840 10 1.31% Traer Creek-RP LLC - NA 0.00%2,414,760 11 0.88% Riverview Park Assoc., Inc - NA 0.00%2,204,950 12 0.92% East Avon-Hudson LLC - NA 0.00%1,560,930 15 0.69% Total Assessed Value of the Fifteen Largest Taxpayers 60,914,050 26.44%68,589,560 26.04% Total Gross Assessed Value of Other Taxpayers 169,472,220 73.56%194,841,770 73.96% Total Gross Assessed Value of All Taxpayers 230,386,270$ 100.00%263,431,330$ 100.00% Source: Eagle County Assessor's Office 2019 2010 104 TOWN OF AVON, COLORADO PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Ratio of (2)Total Tax (1)Current Percent of Delinquent Total Collections Levy Collection Total Tax Current Taxes Tax Tax To Total Year Year Tax Levy Collections Collected Collections Collections Tax Levy 2009 2010 3,285,710$ 3,208,908$ 97.66%1,387$ 3,210,295$ 97.70% 2010 2011 2,789,855 2,704,440 96.94%4,970 2,709,409 97.12% 2011 2012 2,250,055 2,209,593 98.20%(19,296) 2,190,298 97.34% 2012 2013 2,202,287 2,160,634 98.11%875 2,161,509 98.15% 2013 2014 2,083,835 2,042,508 98.02%6 2,042,514 98.02% 2014 2015 2,071,895 2,029,571 97.96%172 2,029,743 97.97% 2015 2016 2,329,489 2,286,146 98.14%- 2,286,146 98.14% 2016 2017 1,777,498 1,736,538 97.70%22 1,736,560 97.70% 2017 2018 1,876,652 1,829,624 97.49%181 1,829,805 97.50% 2018 2019 1,912,703 1,839,155 96.15%828 1,839,983 96.20% Source: Town of Avon Finance Department Notes: (1) Taxes are due and payable on January 1 based on the prior year's assessed valuation. (2) Information on outstanding delinquent taxes is not available. 105 TOWN OF AVON, COLORADO RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS General Special Certificates Fiscal Obligation Assessment Revenue of Capital Year Bonds Bonds Bonds Participation Loans Leases 2010 2,842,835$ -$ 1,670,000$ 3,310,000$ 6,825,000$ 335,205$ 2011 2,411,440 - 1,275,000 3,195,000 6,565,000 420,063 2012 1,960,045 - 870,000 3,075,000 6,295,000 476,227 2013 1,498,650 - 7,270,000 2,950,000 - 516,378 2014 1,017,255 - 6,520,000 2,825,000 - 547,990 2015 520,860 - 6,200,000 6,280,000 - 438,024 2016 - - 5,790,000 12,235,000 - 325,518 2017 - - 8,225,362 11,675,000 - 566,231 2018 - - 7,649,283 11,324,659 - 401,100 2019 - - 7,053,286 10,661,468 - 311,195 Certificates Total Percentage Fiscal of Capital Primary of Personal Per Year Participation Leases Government Income Capita 2010 3,419,606$ 8,621$ 18,411,267$ 0.73%2,856$ 2011 3,302,110 377,753 17,546,366 0.70%2,477 2012 3,174,614 326,774 16,177,660 0.64%2,531 2013 3,047,119 303,251 15,585,398 0.62%2,440 2014 2,914,623 244,259 14,069,127 0.56%2,195 2015 2,777,127 185,937 16,401,948 0.65%2,534 2016 2,605,000 125,825 21,081,343 0.84%3,241 2017 2,465,000 63,864 22,995,457 0.92%3,603 2018 2,349,640 258,258 21,982,940 0.88%3,361 2019 2,197,144 224,979 20,448,072 0.81%3,126 Source: Town of Avon Finance Department Governmental Activities Business-Type Activities 106 TOWN OF AVON, COLORADO DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT DECEMBER 31, 2019 Estimated Estimated Share of Debt Percentage Overlapping Government Unit Outstanding Applicable a Debt Debt Repaid With Property Taxes Confluence Metropolitan District 21,875,000$ 100.00%21,875,000$ Eagle County School District RE-50J 257,475,315 7.64%19,670,065 Eagle River Fire Protection District 23,605,554 22.23%5,246,515 Other Debt Eagle County 13,479,086 7.64%1,029,747 Traer Creek Metropolitan District 27,397,000 100.00%27,397,000 Subtotal - Overlapping debt 75,218,327 Town of Avon Direct Debt - Total Direct and Overlapping Debt 75,218,327$ Source: Various Governmental Entities, Eagle County Finance Department Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the Town. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of Avon. This process recognizes that, when considering the Town's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. a The basic approach to estimating the applicable percentage of overlapping debt was to divide the assessed value of the portion overlapping the Town to the total assessed value of the overlapping entity. 107 TOWN OF AVON, COLORADO RATIO OF GENERAL BONDED DEBT OUTSTANDING AND LEGAL DEBT MARGIN LAST TEN FISCAL YEARS 2010 2011 2012 2013 General Bonded Debt Outstanding General Obligation Bonds 2,805,000$ 2,380,000$ 2,380,000$ 1,480,000$ Actual Taxable Property Value 2,125,079,840 2,127,634,050 1,566,445,080 1,564,516,920 Net Assessed Value 245,913,790 245,052,050 183,072,890 180,420,250 Percentage of General Bonded Debt Outstanding to Actual Taxable Property Value 0.13%0.11%0.15%0.09% Town of Avon Population 6,447 7,085 6,393 6,388 Per Capita 435$ 336$ 372$ 232$ Legal Debt Limit 61,478,448$ 61,263,013$ 45,768,223$ 45,105,062$ Total Debt Applicable to Limit (2,805,000) (2,380,000) (2,380,000) (1,480,000) Legal Debt Margin 58,673,448$ 58,883,013$ 43,388,223$ 43,625,062$ Total Debt Applicable to the Limit as a Percentage of Legal Debt Limit 4.56%3.88%5.20%3.28% Source: Eagle County Assessor's Office, State of Colorado Division of Local Governments Fiscal Year 108 2014 2015 2016 2017 2018 2019 1,005,000$ 515,000$ -$ -$ -$ -$ 1,406,594,920 1,417,405,720 1,806,178,690 1,825,187,770 2,104,646,220 2,121,154,740 166,734,780 166,437,590 194,585,530 193,982,580 204,903,930 208,910,930 0.07%0.04%0.00%0.00%0.00%0.00% 6,410 6,472 6,505 6,383 6,541 6,365 157$ 80$ -$ -$ -$ -$ 41,683,695$ 41,609,398$ 48,646,382$ 48,495,645$ 51,225,982$ 52,227,732$ (1,005,000) (515,000) - - - - 40,678,695$ 41,094,398$ 48,646,382$ 48,495,645$ 51,225,982$ 52,227,732$ 2.41%1.24%0.00%0.00%0.00%0.00% Fiscal Year 109 TOWN OF AVON, COLORADO DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Eagle Eagle County Eagle County Eagle County Denver / Eagle Town of Eagle Personal Per Capita County RE-50J Boulder County Avon County Income Personal Median School Consumer Unemployment Year Population Population (In $1,000's)Income Age Enrollment Price Index Rate 2010 6,447 52,197 2,533,900$ 44,709$ 36.60 6,181 212.4 8.80% 2011 7,085 54,212 2,521,062 48,618 36.30 6,344 220.3 8.70% 2012 6,393 51,874 2,515,096 48,485 35.20 6,244 224.6 8.20% 2013 6,388 53,811 2,005,000 48,750 36.00 6,549 230.8 5.20% 2014 6,410 52,460 2,644,828 50,416 36.20 6,713 237.2 4.75% 2015 6,472 53,605 3,065,540 57,927 36.50 6,546 240.0 2.10% 2016 6,505 53,989 3,297,869 61,522 36.70 6,901 246.6 2.81% 2017 6,383 52,576 3,486,688 64,581 35.60 6,959 254.9 2.22% 2018 6,518 51,364 N/A 70,384 39.00 6,882 261.9 2.59% 2019 6,365 55,127 N/A N/A 36.50 6,902 267.4 2.25% N/A - Information not available. Information was compiled by the Demographic Section of the Colorado Division of Local Government, Bureau of Labor Statistics and U.S. Census Bureau. School Enrollment was obtained by Eagle County School District Administration Office based on June Enrollment. Per Capita Personal Income obtained from Bureau of Economic Analysis, Regional Economic Accounts. 110 TOWN OF AVON, COLORADO PRINCIPAL EMPLOYERS CURRENT YEAR AND NINE YEARS AGO Employer Employees Rank Employees Rank Westin Riverfront Resort & Spa 278 1 230 2 Wal-Mart 246 2 261 1 City Market 139 3 108 5 Maya, Mexican Kitchen 132 4 NA NA Eagle River Water & Sanitation 120 5 94 7 Home Depot 112 6 110 4 Christie Lodge 105 7 78 9 Town of Avon 96 8 96 6 Colorado Mountain Medical - Avon 71 9 NA NA Sheraton Mountain Vista 47 10 83 8 Finnegan's NA NA 63 10 Restaurant Avondale NA NA 127 3 Sources: Various Town of Avon businesses, Department of Labor 2019 2010 111 TOWN OF AVON, COLORADO COMMERCIAL AND RESIDENTIAL CONSTRUCTION LAST TEN FISCAL YEARS Total Total Building Permits Square No. of Construction Year Issued Footage Value Units Value Value 2010 112 16,517 3,215,036$ 7 9,806,550$ 13,021,586$ 2011 125 2,210 922,600 9 8,412,190 9,334,790 2012 126 54,250 11,400,000 8 2,448,500 13,848,500 2013 159 217,293 27,121,876 12 9,027,760 36,149,636 2014 156 - 1,500,000 10 13,735,900 15,235,900 2015 153 114,614 14,336,000 10 6,970,000 21,306,000 2016 158 90,309 21,525,147 7 8,551,360 30,076,507 2017 167 60,043 29,298,052 6 18,930,069 48,228,121 2018 164 93,579 37,542,440 20 15,120,198 52,662,638 2019 5 18,168 3,174,739 21 62,013,031 65,187,770 Source: Town of Avon Community Development Department Commercial Construction Residential Construction 112 TOWN OF AVON, COLORADO FULL-TIME EQUIVALENT EMPLOYEES BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS 2010 2011 2012 2013 2014 General Government Administration 3.75 3.75 2.75 3.75 4.75 Special Events 1.00 1.00 1.00 1.00 1.00 Human Resources 2.00 2.00 2.00 2.00 2.00 Finance 8.00 8.00 8.00 8.00 8.00 Nondepartmental 5.00 3.00 1.00 1.00 1.00 Community Development 6.75 5.00 4.00 3.00 3.00 Police 22.00 20.00 20.00 20.00 20.00 Public Works: Engineering 3.00 3.00 2.00 2.00 2.00 Buildings and Facilities 3.75 2.75 2.75 3.00 3.00 Roads and Bridges, Parks 16.25 16.25 15.25 16.00 14.00 Transportation 4.50 4.35 4.35 4.00 4.00 Fleet Maintenance 13.10 9.25 7.25 8.00 8.00 Recreation 7.00 8.00 9.00 6.00 7.00 Total 96.10 86.35 79.35 77.75 77.75 2015 2016 2017 2018 2019 General Government Administration 4.75 4.60 4.60 5.00 6.00 Special Events 1.00 1.00 2.00 2.00 2.00 Human Resources 3.00 3.00 3.00 3.75 3.75 Finance 8.00 8.00 8.00 9.00 9.00 Nondepartmental 1.00 1.00 1.00 1.00 1.00 Community Development 3.00 3.00 3.00 3.00 3.75 Police 20.00 20.40 20.40 21.50 22.50 Public Works: Engineering 2.00 2.00 2.00 2.00 2.00 Buildings and Facilities 4.00 4.00 5.00 5.00 5.00 Roads and Bridges, Parks 14.00 15.00 16.00 15.00 16.00 Transportation 6.00 6.00 6.00 8.00 8.00 Fleet Maintenance 8.00 8.00 8.00 8.00 8.00 Recreation 9.00 9.00 10.00 10.00 10.00 Total 83.75 85.00 89.00 93.25 97.00 Source: Town of Avon Budget Full-time Equivalent Employees as of December 31 113 TOWN OF AVON, COLORADO OPERATING INDICATORS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS 2010 2011 2012 2013 Town of Avon Facilities and Services: Miles of Streets 23.73 23.73 23.73 23.73 Number of Street Lights 454 632 632 632 Culture and Recreation: Miles of Bike/Pedestrian Paths 5.60 8.75 8.75 8.75 Miles of dirt, singletrack trails 0.00 0.00 0.00 0.00 Parks / Lakes 5/1 5/1 5/1 5/1 Park Acreage 672 672 672 672 Tennis/Volleyball /Basketball Courts/Pickleball Courts 4 / 3 / 3 4 / 2 / 3 4 / 2 / 3 4 / 2 / 3 / 2 Recreation Centers 1 1 1 1 Softball / Soccer Fields 1 / 2 1 / 2 1 / 2 1 / 2 Playgrounds 4 4 4 4 Performance Art Pavilion Police Protection: Number of Stations 1 1 1 1 Number of Police Personnel and Officers 20 18 20 20 Number of Patrol Units 15 15 16 16 Number of Law Violations: General Ordinance Violations 157 218 396 207 Traffic Violations 831 1,204 495 285 Parking Violations 379 285 110 165 Facilities and Services Not Included in the Reporting Entity: Libraries: Number of Libraries / Volumes 1 / 80,054 1 / 83,008 1 / 82,193 1 / 79,405 Water System: Miles of Water Mains 24.99 24.99 24.99 24.99 Number of Service Connections 3,802 3,799 3,814 3,831 Daily Average Consumption in Gallons 672,789 687,099 589,567 675,728 Maximum Daily Capacity of Plant in Gallons 10MGD 10MGD 10MGD 10MGD Sanitary Sewer System: Miles of Sanitary Sewers 33.44 33.44 33.44 33.44 Number of Treatment Plants 1 1 1 1 Number of Service Connections 3,916 3,933 3,953 3,969 Maximum Daily Capacity of Treatment Plant in Gallons 4.3MGD 4.3MGD 4.3MGD 4.3MGD Education: Number of Elementary Schools / Instructors 1 / 23 1 / 23 1 / 23 1 / 27 Fire Protection: Number of Stations 9 9 8 5 Number of Fire Personnel and Officers 56 55 55 66 Number of Calls Answered 2,167 2,198 2,089 2,244 Number of Inspections Conducted 141 166 190 154 Fiscal Year 114 2014 2015 2016 2017 2018 2019 23.73 23.73 23.73 23.73 23.73 23.73 613 619 634 646 646 666 8.82 8.82 9.32 9.32 9.36 9.44 11.00 11.00 11.00 11.00 11.00 11.00 5/1 5/1 5/1 5/2 5/2 5/2 672 672 672 672 672 672 4 / 2 / 3 / 2 4 / 2 / 3 / 2 4 / 2 / 3 / 2 4 / 2 / 3 / 2 4 / 2 / 3 / 2 4 / 2 / 3 / 2 1 1 1 1 1 1 1 / 2 1 / 2 1 / 2 1 / 2 1 / 2 1 / 2 4 4 4 4 4 4 1 1 1 1 1 1 1 1 1 1 1 1 20 21 23 23 23 22 16 15 15 15 15 15 438 384 419 91 118 82 372 314 543 446 142 226 366 282 234 147 59 160 1 / 80,239 1 / 79,226 1 / 77,490 1 / 78,779 1 / 77,137 1 / 75,963 24.99 24.99 24.99 24.99 24.99 24.99 3,897 3,917 3,917 3,980 3,980 4,019 706,833 706,833 709,478 712,521 718,731 725,684 10MGD 10MGD 10MGD 10MGD 10MGD 10MGD 33.44 33.44 33.44 33.44 33.44 33.44 1 1 1 1 1 1 4,038 4,086 4,086 4,118 4,118 4,157 4.3MGD 4.3MGD 4.3MGD 4.3MGD 4.3MGD 4.3MGD 1 / 25 1 / 27 1 / 47 1 / 62 1 / 44 1 / 39 5 5 6 6 5 5 64 67 68 68 70 70 2,357 636 670 644 554 564 154 122 175 179 166 134 Fiscal Year 115 THIS PAGE INTENTIONALLY LEFT BLANK 116 1 Avon Office 0070 Benchmark Road, Unit 104 P.O. Box 5450 Avon, Colorado 81620 Telephone (970) 300-4373 GARFIELD & HECHT, P.C. ATTORNEYS AT LAW Since 1975 www.garfieldhecht.com MEMORANDUM To: Honorable Mayor Smith Hymes and Town Councilmembers CC: Eric Heil, Town Manager From: Paul Wisor, Town Attorney Re: Wildridge Covenants Date: June 14, 2020 I. Summary On a regular basis, the protective covenants applicable to the Wildridge subdivision are brought to Council’s attention in a variety of contexts, including, but not limited to, accessor y dwelling units, design guidelines, a vehicular use and storage. This memorandum is intended to set forth the history of the Wildridge protective covenants, their applicability to the Town and, relatedly, the Town’s duty to enforce such covenants. This memorandum will also address how the Covenants (defined below) may be enforced in the future. In short, the Town is no way obligated to enforce the provisions of the Covenants. The Covenants are to be enforced by the Wildridge Development Corporation (the “WDC”) and the Covenants Committee, neither of which are in existence. Given the lack of an enforcement mechanism, the Covenants at best serve as suggestions for activities and uses in Wildridge , but the Covenants still appear on the title of every property in Wild ridge. In order to revive the Covenants, homeowners would most likely need to petition Eagle County Dist rict Court to amend or terminate the Covenants. In the alternative, the Town could initiate a quiet title action in order to extinguish the Covenants. Council will discuss this memorandum at a work session to be held on June 23rd. II. Background On July 12, 1979, the WDC recorded the Protective Covenants of Wildridge Subdivision. Subsequently, the WDC recorded a First Amendment to Protective Covenants of Wildridge Subdivision of June 2, 1980 and similarly recorded on October 8, 1981 a Second Amendment to Protective Covenants of Wildridge Subdivision, both of which made minor modifications to the original covenants. Finally, on September 14, 1982, WDC recorded the Restatement of and Third Amendment to Protective Covenants of Wildridge Subdivision (the “Covenants”), attached hereto as Exhibit A. This Third Amendment superseded the prior recorded covenants, and serves as the covenants that apply to Wildridge to this day. The Covenants are executed by A.J. Wells of WDC, but are not otherwise accepted or acknowledge by the Town. The Covenants are set to expire on January 1, 2029. However, there is a provision 2 providing for an automatic renewal of five (5) successive terms of ten (10) years. As such, the Covenants do not expire on their own until 2079. The Covenants set forth rules and guidelines addressing an array of issues, including land use, architectural and landscape guidelines, drainage, easements, fencing, signs, parking and trash. It should be noted the Covenants prohibit several activities and uses that are undertaken in Wildridge on a regular basis:  Dogs should not be walked off leash  No structure, including one or two living units (i.e. duplex) may be greater than 6,000 square feet  No campers or recreational vehicles may be stored outside  No one may operate a snowmobile, motorcycle, motorized bike or ATV on any street, way, tract or lot  Parking spaces must be at least 10 feet wide by 20 feet long Ongoing and daily violations of the Covenants aside, the Covenants, as most relevant here, establish a Covenants Committee and set forth procedures by which the Covenants themselves can be enforced. III. Covenants Committee and Enforcement Section 4 of the Covenants establish a Covenants Committee. The Covenants specifically name the members of the Covenants Committee, and provide members of the Covenants Committee are appointed by and shall serve at the sole pleasure of WDC. The Covenants goes on to provide the Covenants Committee is “responsible for the administration and enforcement of the provisions of [the] Covenants.” Section 33 of the Covenants similarly addresses general enforcement, and provides the enforcement of the conditions of the Covenants “shall reset with the WDC and the Committee,” and shall occur where the Town fails to maintain satisfactory enforcement of the Covenants. In the event a condition of the Covenants are violated, the Town, the Covenants Committee or any Wildridge property owner may enforce the provisions of the Covenants by “instituting such proceeds at law or in equity as may be appropriate to enforce the provision of the [the Covenants], including a demand for injunctive relief to prevent or remedy the threatened or existing violation.” Thus, the Covenants are clear the Committee and WDC, both defunct organizations, are responsible for enforcement of the Covenants. Though Section 33 makes reference to the Town enforcing the Covenants, the Town is not required to participate in such enforcement. As noted above, the Covenants were executed by WDC and no other enity. As a general legal principle, WDC cannot unilaterally bind the Town to undertake any obligation, including enforcements obligations. The conclusion the WDC and Covenants Committee, and not the Town, are solely obligated to enforce the Covenants is reinforced by Section 7.04 of the Avon Municipal Code. Specifically, pursuant to Section 7.04(l), the Avon Municipal Code shall not impair or interfere with existing provisions restrictive covenants running with land, except where the Avon Municipal Code imposes greater restrictions than a private covenant. In addition, “in no case shall the Town be obligated to enforce the provisions of any easement, covenants or 3 agreements between private parties.” As such, the Town is under no duty or obligation to enforce the Covenants. IV. Architectural and Landscape Design Guidelines While it is clear the Town is in no way required to enforce the provisions of the Covenants, it has, from time to time, been suggested the Town is uniquely required to enforce the Architectural and Landscape Design Guidelines (the “Design Guidelines”), attached hereto as Exhibit B referenced in the Covenants. However, as with the Covenants in general, it is clear the Town has no such obligation to enforce Design Guidelines. Section 1.1 of the Covenants make general reference to the Design Guidelines, and indicate such Design Guidelines exist “under separate cover” without providing further explanation as to what this means. It does not appear the Design Guidelines have been recorded, but the Town is in possession of a copy of a version of the Design Guidelines. However, the Town has no way of knowing if in its possession is the correct copy or the most recent and applicable version. Assuming the Town does have the pertinent Design Guidelines, Section 3 of the Covenants provides the WDC intended the Covenants Committee and the Town to follow the Design Guidelines in the review and permit process. However, Section 4 goes on to provide the WDC is charged with monitoring the proceedings of the Town, and, if necessary, informing the Covenants Committee of any action by the Town to which it objects. In the event of such objection, the Committee is to then take action subject to rules and procedures of the Committee, which are not defined, articulated or on file with the Town. Under the provisions of the Covenants, the Committee, not the Town, is charged with enforcement of the Design Guidelines. While the WDC intended the Town to follow the Design Guidelines, the Town, as noted above, never agreed to take on t his responsibility. It would be quite a surprise to the Town to discover Vail Resorts inserted a provision in next season’s lift tickets providing the Avon Police Department is charged with enforcement of all violations of the Skier Responsibility Code. Such a provision is no more enforceable than the provision of the Covenants “obligating” the Town to enforce the Design Guidelines. In the event the Town did enforce the Design Guidelines, it is not clear which guidelines are to be enforced. The Covena nts reference Design Guidelines provided under separate cover, but it is unclear whether the Design Guidelines adopted under the original covenants are the same as the ones adopted pursuant to the Third Amendment. The Town need not resolve this issues as enforcement of the Design Guidelines, as with the Covenants as a whole, rest with the Covenant Committee. V. Amendment of the Covenants In the event the Wildridge property owners are interested in enforcing the Covenants they likely must amend the Covenants to at minimum clarify which property owners comprise the Covenants Committee. Such interested property owners may pursue one of three paths – judicial enforcement, owner amendment or judicial petition (the second and third options discussed below are also available to property owners interested in terminating the Covenants). 4 First, as noted above, Section 33 of the Covenants provides Wildridge property owners may enforce violations of the covenants in their individual capacity. Such enforcement would require injunctions and other court orders. In order to achieve complete compliance with the Covenants, hundreds of actions would need to be filed and hundreds more would need to be filed on an ongoing basis. From a time and expense perspective, this is not a viable option. Second, Section 32 of the Covenants may be amended with the written consent of the real property owners of 67%1 of the surface area of the privately owned land within Wildridge. Section 35 goes on to provide a “property owner” means a natural person, corporation, association, or other business entity who has owned land within Wildridge for a term of not less than five (5) years. Thus, an amendment effort would need to identify those property owners who have owned property in Wildridge for at least five years, then calculate their surface area ownership, and then get 67% consent from such property owners. Finally, property owners could petition the Eagle County District Court for an order amending the covenants. Such a petition would require the petitioners to 1) provide two (2) notices to the eligible property owners entitled to vote on any amendment; 2) hold at least one meeting to discuss the amendments; and 3) receive, by vote, approval of proposed amendments from fifty percent of the eligible property owners. While this may seem like a large undertaking, it provides those property owners interested in amendment or terminating the Covenants an avenue to do so with only 50% of the vote rather than 67%. It should be noted the Town likely does not qualify as a property owner under the Covenants, so it could neither vote nor petition the court. Any property owners interested in pursuing the amendment process will need to retain their own legal counsel to represent them throughout the process. V. Potential Town Action While the Town is likely not a property owner eligible to vote or petition for an amendment, the Town could potentially address the Covenants on its own. Although the legal considerations are beyond the scope of this memorandum, the Town could institute a quiet title action to eliminate the Covenants. Generally speaking, quiet title actions can be used to remove or cancel the restrictive covenants that clouds the plaintiff’s title where 1) circumstances have sufficiently cha nged to render those covenants inappropriate and 2) the parties would not suffer any damage by the removal of the covenant. Any property owner in Wildridge would be entitled to challenge the quiet title action in court. To be clear, no such action is being proposed by Council and should only be undertaken after significant outreach to the Wildridge property owners. This discussion would likely include a discussion with respect to how the Avon Municipal Code addresses those issues set forth in the Covenants. VI. Conclusion 1 The Covenants set the threshold for amendment approval at 75%. However, the Colorado Common Interest Ownership Act, which governs HOAs, has statutorily reduced this threshold to 67%. 5 While the WDC intended the provisions of the Covenants to be enforceable throughout Wildridge through at least 2079, the dissolution of the WDC and Covenants Committee have made enforcement of the Covenants impossible, and therefore rendered them essentially meaningless. It is clear the Town never has, does not have, and never will have a duty to enforce the Covenants as currently constituted. In the event Wildridge property owners are interested in either resurrecting or terminating the Covenants, they most meaning path for doing so would be through a petition process with Eagle County District Court. The Town may potentially be able to eliminate the Covenants through a quiet title action, but such an initiative by the Town would require significant more discussion and outreach. Exhibit A a00vyv TuG m cm 0 O N N O 7 co v GC a o - 1to W L W W n 0 H F El v y O y A a E ++ O u .- 1 c , a F IndOC ddpQQC K O C O O L acs o W O O W y uro W O O H H Q U U U uu na Qs b12 7 m cm 0 acOro• y,\ GvCrowOYCv 6vuroYN ya Y O O aN wHO 9 O 7 U 4J . y Y Vti3 etW w W O o y C Ym > G v wO 0U COH u y U L y Y uO C a ~ C o yL C U y o • O Y H Ix w H Co ' WO Q) Y v ro 3 v n u u 0 E 0 0o M v 0 b u C O y ui W P. ca 0 u y Y 3 N W u U y y y y Y H N W H H A y u y u 00 w y X C N y y y C y ro H y L O L O Y Y y v o y y' O 0 > C O y > a' v e • p O u O ! v . ti O C v! > v C u rn uC u U y E! u R y U e v ca qq u a o n Y r- 1 S r- I Y o a v m 0 ° v y > C O > y y; • C .- i •. a u v v C m C) y M y vi' 0 b y y H O 3 0 O N i V O N 0 i N C M W u H v H y L0. • T N .- i 7 ° .= i 3 w u w GEg 3 v 0> 0p y y y n u ° , b Ccl y y • o ro Q CO V 0 m W 0 OC ro W y 7 y ON Y u H h Y Y ro w> C H u U w v u C p a rn o o y ro v o U H OHo " 6 SZ HO v oo G L ++ C H Y U O Y N •' H W w ro " y Cl y Y Y V O u p N> p W V fs o W y w 3 i L I y o v y A O y H T O O A u 00 O 3 y H U ro > W v w y u O O y U H L ro 3 b L H C •' a C N L u O y u y U Y ro y 3 w O e N •. i • rl .-- 1 y G Y G N ~ y y H • 0 ' Y w O y u W yy ° Iy, y y i A 00 N Ca 3 r O 0 O W u ro O L C ro W • N C •. C+ O ro H ro C v T H y O O y ro L . r C 3 u > . yi . o y C u N A pp N > 00 C y y C ti O C y ro C C u • p O 0 ro U 0 ro .-+ w ' U A • mom m C v O .. H N y • 7 W L ' b ti b ro y C. ., d 00 ° U C H w v o u c w ro w ro ro c y u v H W N n ro O O a u yyO y y C y Gp ° y y y ro y .- a H ° y H O U b ro 0 GC H •. a 1 C W 0. W y C G U • O A N N O O O Y C C C i H C y ti C O u ro 1 3 O C L x H b • Op u 0 22 " 8 O In m O ° ' W I WO I 0 0 tr. H N y H o GO •' 0. V U u C y y ..- i .. a . M O NCU E N N N N v c o0 C L O N y Y • Q . rl A W ro ro U y u G u > C y 1 d A .•°+ U . Ni yH O L v ' p v o O a O O v o o w O 4 y C ro C A W • N p O• O W V U u a L 4 OaD C 00 a • p m V .. a W 00 = V L a . D = • N t O O •. d C ro .-+ T O a O V a a •. a ' O U d ' O R C R C • O a T d C a n a O 60 ° J oao ' o a 7 C % y . w L F % ' 0 a . N ° •" G m R O 4 _ C U ..> i m O ro •' a •" C m U u 7 O 3 u p a 7 y R E a u w C E m L A u m R a m e J • p .. a+ m % 41 C = O A u) . O1 C R ° u a ° ° % 3 i . a F " O L C 00 L u = u a w ' m L .- 4 F w T a C O • a T J u % u a CC U O a a C O n a a R O I" d E u O e u .. ' y O R y N • O O u a m = F a I v .- ai u m % C •.+ C . w n U U . 7 ro O .- " C L ro C p y ' O U T E F a R 3 L E U 1 Om y OE L ' C • N .-, C J a u O m S ' O a . ti y u % t tq F ro N C N n 00 0. E ro •- .- R a u ^ a O L m O a a J i .'+ a R % E % % . w m C C •~+ u m . w m y F a u 1 a m A 4 a u . N u O •-+ bo C R •. a W O L E O a L C U EFO A J ro O YF W u • O vi . r/ T J . u+ '. . b- ' . 0 a H O W O O ' O E u ] F ` m L .• a+ L . 0 u P. • C ° .-+ • ui a 3 0 O C "' O •.+ ti O N ' H % a ' O R U A L O Dp ro R ." Co w U v u 3 ro o E o .-+ v ... u v v X v v N A a O E v u W R u C M a y O R % .+ . w U u u = R V "' A W a U •.+ u a u A W R O .--, ' O A u O a _ ° R ¢ .- .- % C N ~ d m R • w > U % • C = L R R u L u ••+ O U . ti ' O a E n L G % C C b n a C U u R 1 - N E 7 U O O > u V] .,.. ¢ C L V •.+ A O L L > V C F A C • O J R O N O a x 4 • p m % % u a C = U R L L q m a a O J O -. 1 m a u „ y F a C u a A = •" C .- 1 W V •- % J U d = C R a a u u a ro m E • p . N F R 0. ., i .. .- i a . N O E J .-' ..+ Vl C V C m m m u L C L .-- r 1 u L L • O u y •. a W L C T • O a u R O O • R L R • R . ti E . r u _ O a R C . w p p R a v1 L •. r ro n . dr = A m u a Y ti E e u CC u 4 d u ' O d > V • w .-- x w E . N C . 00 u L O J T F .- y ... O E OC ro F w . QN a A > A IN O t O N u IA u N J U A u a E ro L ro a C O W F O u p Y e W O L L O U O R Y 4 C a O o N p YL O O L pro R R Y y a t u C Y v v on ro N N V L R U O A L Q W J a T u a U A R F R 4 Y 4 L N NJ C G C L a R v Y 4 d p O C O a V a F 4 p IN vF 0 L L V CN u G p L ° 4 L L % O1 O) 0! L U R m .- a .- mi • L u O C u u ( UQ C T ro C . w 3 m L v . Q •. " t W m G L m yyL O • y 01 m E d C 0. LE u N . Oi ^ . N ryU E o0 ro u O u u C U L m ro V •' F d. L N c W N N ro O T L O E N •. Ga ' O UC •= E -' Ol G3 C u u u • O 0! F O m u m O) m 61 ro o N 0) .. Ui m . O L 0 N . 0i o s > v v n. c v ro L o v " ° "' . G c L w w° v o m - ua •{~ i X E L u y aTi y U W L ., y iq > N 3 ro w 7 F O o w C m N 7 W N A m d L W N o G n . " O L .. N ro ' 3 • N •° F O • u m u m m u u U O • N d u .. a QI W ° '- W m m 7 ro .. ' b •^ ' e C N ro W 00 6 A v Y w " ro ' O O ' Ceo H tOn 6 oroi N u .- roi v '.+ u © u o 4 v L m x m u u v . N N 00 O' T V O m O! L ro O N W • p W . D W lroa m E P. T 0! 4 L j Y ' C O L U 00 C O H N u V N N N m C u " W 00 00 ' °• O 7 L ' O . ti o • E y E d u b N .°, .. w .. Ci . O W m N m e OC roL N C " U O W c C V C N L v 00 01 ro L C w OL W •~ j u ^ 7 ro Y .. • W m 3 > F C ro m O •.+ m m ro A a u O u e u O C N u - w = 3 V N 1 > R >• •.- u~i • mi o to o ro . r O C Y u ..- i N ro ro L •• i W L C R Y • u .- a . U . r V ro ro u L u, E E V u UJ F m u '' N ..+ U U C ro • U t U W X L Fm ro A w O C 7 p ' O m m Y •.+ C m . Yi 4i ro ro ° W > H . y F C W L 4 u P. 01 u ro R •. m1 ro ' L m G ro O u T N O 1 U i O W N 00 .. L 00 U ro . O u • O -.+ C ¢ ro l u N L u C U' E G 3 o C •.+ b .^ C R u 7 d w C W 4 O N m e 7 u ' O •.+ . y ro W L u N O F u - O R v OC a ' m o O! m0) Oa7 5 00 V U < VU j V 3 v) rn N W t C uwO v01A1roFcON m A d O IC) I x x x W W W W W 4iH H H H fF.y LOm % N y X .+ a a x o w Q N N H N N N W IFy N fE.{ E F F F ti 00 N 00 1 I I 7 I M iD CT M N Md OO/ 7CtiLGOvW 1 I N Oi M N M N1 W y N d 7 Ul 08 a88 LOm % N y X .+ a a x o w Q N N H N N N W IFy N fE.{ E F F F ti 00 N 00 1 I I 7 I M iD CT M N Md J U 5 H L V n N O N O O O t•' t n v. N w W w w e 00 N N O H N 0 N O H m S O 00 v F E F H C N 0 ¢ N .- a d N M C ym" N z H d r1 C oo N O d a E F H E F F F H y H 7owm a a a a a a a a a a dd Q E, Nu 7 v C L+ vW I F H H H 3 O O O H U to c+ t a a a O a Oa m a a a a a a a E F F E s v w¢ w v x x U E 2 w w U a x C/) A E. e wwO1CsO) vUCvPdPUCaavC ro aw7uU0) am I C O T C v v Y a o ro N 01 L T ro w N Ol m ro m I G ro w O L E 0) F N C1 00 N m L c u t QI U m W N Y U A L C L.r 7 A m G ri O u E ••' G 7 O) u u C m ro F d C ro 7 m C u m O w u O T v w v A v w Oa N O uu v NF o 0 0 0 o v - v U Ow tY o m as ro v v v c c u Y v ' o v v Lac Y v o v ci e u Q o C O m G O A u m u O O O O O u ..+ .^ a C U N C C F u H . .-. ro Y m w L ro m C Y C L T a 0 0 O 0 O ro O/ N N O W Y a A N m roW V C C 0/ m U U U U U 0J N w 0. N 4 U m nl m v N u u v i O F+-' O O H C C C C m N v w P L v a N N H A N C A m 0N0 u C C 3 u m v L 0 0 0 0 0 o o 3 u O v O a d d 6 dC ¢ 0 4 w u o U o L o m m r ro v ro a a fa L F 3 N V o W m o w Y G v L w ro C 0. v 7 3 Gi u u 0. Y C v Y L a v ro A v U U T 0) m a 7 w a C 3 a U ro N m u T N G m O C 0) ro w m w 00 Y FC O u 01 Y w u A ro U) a C L ro V O N w v 00 F 00 N T L C A 0. N 61 01 w ro u v .- C N 0) C a C N U T C H y u w O ro v F N 0 C N N O m t v w F 3 m O) A 7 m o K O w E u N N ro t C T O P m w v C 0! C ro V" 41 r ro O 01 N C 00 U X u C m v m L C G C m m u ro v CC0 C N U 0/ V m O w 7 u C w ro N U rEEi fY a Ol i v ti m O N C 0. u u V P p y w w C 0. N NL NA O 004 C 0) Y a ro u N Gj N C 8 Y N 00a m u N m a 01 ro ro u ro v O P Ew NO O OU wF U N u Ci yy V C m N u w C A O u w m F C U 01 a Y Y v mC w ro N w QI C m 0. Y N v u ro t5 mi w 3 v v m 3 V v o ro a v> v .- a •.+ a c a t+ O ten P 0. F ro ro Ol m .+ a E O a rC V N N 1+ L t O O C L N 0/ 7 a m O u 0 01 E QP U/ a O a u O U U A w ro u V v V] 0) 4 N N v 1 3 C 4 U 3 C F T 7 O O 7 L C C 0) v U W. Pd w O m Y p C L C T C N 0) O O w E EI w U m m m a 3 d 0. a ro W ro ro ro ••+ v 1 01 G N a A t W W w U t P a: P ' N .- a L H d F O O Y N G m w Y 0 3 N v ro oo W a W c N o wO a O E C Y O N w 7 N O u . U O N F C O C w v N V F O Y C m u O m V u a a A O 3 v U u O E C U 0) O U O O G O) ro ro w N n pp v u C O U N d t 0. O U m u U m F w pp C E N dA aFi3 Ee v NL N O 3 c a L N u v O/ U 7 L ro m N H O Y d U ro u C w •.-+ d C Yi W C V O ro A C w N O 0. O 00 U w 0G D 0) C m O ro C L u i+ N Y d 0. O ro m 0 O O 1 C C 0. L v 7 C N O W N u O m u C 7 C 0. O u A C O t w V C 0/ 0/ m C W y c N 0. a w i ro 0. ro E G ro o H O V O N V w ro u C 0. w O •.+ O1 U L Y 00 C N 01 v W a m ro aim N F 0) O w w d u ro C a 0! 00 U E F N N w v L a i m m N 7 W N C v N N G U v L N d m U N w O N d U N CI G U O Y Y a A N 0 Y N N N G 4 N N 7 a m N N 0. d O u E u u 7 N 7 o O Y 3 ro 00 ro G O T 0 V O w G u d m u O O U A .a 0 ro O + O a m N Y U gga 0) P O w w 0 O U .g co Q m g6 EE d O v v W N 0. O U aC H7 mF vO dL W O O U w O C ro U u V U w u a u v U w r N a a d L W N a v I i L NCJ n L •. a ., r L H O 0) G d u .. u y e m L e a N 00L O A u w 0) N 00 N L u w C % C O) 0 . N % O O u N • N L n w u y u .. Ci L . r N E N ro L L U n .. u y W ' O N u v d c 8 ro • p ro w L0 ° C U .-. C 01 Y % ro u . O C L N Y N ' O y N Ol G O O w •- C' C T O O w •a t w U L U N u Ol 01 % C 4 to 01 O O ° C .. 1 n L O ro d DO u L . G L C N O ° to u w b U TA u u O w u ° N y L a 7 A dy G O) O E V .^ w v U u y u 4T .. a ro Y O u d . waW p WJ ro u A u O 0 C C W w v 0) L > u ro V w , C v OU 3 u vp pNuu b Lu y NO T U 3 . OL p N 00 . r C '- i N o A c p v > x J C U ro NC C u L 3 O W Y L 6 u O u L0! N X O N •. Z Co C n ..+ vVI01u0uNCroacamWCb0/ uroOwQON 00C ti o U O O • u p JL T % G c ro o C Lum ON L T OC o " u ' a N -- N N U ( y 0 G A % C N O C N d uy N 00 . N + CN • 00/ T E 8 Ow C P Nucro 61 p 04 u C1 0 O) u UT L A 4 O 01 TLro d m 4 0/ ro ° U C Cw C u 7 v .v + , y N E .. AN Uy 4 N roN N O '- C A L y .- Vi C N Ou N 4 + O ro E 3U JNWv 8UCO) O u L OC ° J N •. .- 1 y N V > A W C 3 m o o T O ro G T w A •. a N L %' 3 ry u O • O N y y ° O m N `+ °' u 3 o v u N u y u .. C+ U ro V >° • .°. 0) t .. w t u u % C O u N 0) ' O ° b .' u .. V ro •° u o y .. pLj u7 Y . 3, U N A v d ° Y CO u d T U .. N N A n• a • M N % C 4 L uC O ro ro y U y L• O O U 01 O O U N N .-' C Y W U! N U , C 00 , C A N A7 uN CO u N N U A 01 N N c C ' C N ro •- y % O •. N 7 L L % r- a W L 00 u u o o V N L NC > m BO L C J O N u y N v m T y O W T • p N u u ,.. ro o O O L 4 u u V .-. p u N O v ro E A W p p A J 4 a ° ro O O t ro 01 U N > .. m m N LO > Y u L 2 d O v 4 Y o o v w ro 4 . oco ' .° N v° ° F C ' % N Y y N ' • O > •.- u V C Y O' u • p ° V u d L y p y LO0. N % U •. C B C u N d • O ro Y O . 0 0) w ° • c + N • p O + C . y w w • O •. r N p .. L C ro d 0/ d 0l N > .- • n w ' O O . 0% U U N N E b % d u v v x d V u u N 3 tirocvy8onANyO) 0) LNuuOU01E • e O N OJ 0 . M Y .+ w 0) L O A J U • p u N ^ ro p ro .- L % O o ro d C N ro U y, = E C 0) u ., p 0 "+ a ro u . p 3 N v v •. N. m ovo eo % c L v • p 0. • O O U < 0 u 01 N 0 O/ V 4/ L C J L u . 0 u w J • N N d O • W . , A u y .. a N to ..- 00 N X . a C v w N > 0) . G i . Oi y 0) C •. 1 r , w 3 C C L y y J M. u • p ' O o 3 cca m 000 uUroou b O ro L C J i C •~ a N T G L C O c ro i 3 00 u O N N Y u >' Nw c m oC ° o N O ++ N U • U TA C T E O C U L ro d O 0) 4 u F T O L u u CO d .. r 1 N N A 00 U roj N •. 1 a Egb V Ol aduJNCro4 4 viOY4wdmWJLOLdro NOW m O> Ld i Q m m ^ N W O um u ro u E N E u P m U "+ O W C s V mG ro7 M • p ., p C ro > N W m CW .+ Op O L V LW m W00 00 W O P CiB U p O O •P uL LmO " . 0u uW .a L v '' E ' F0 OC0 C •. u 'q .` wU U C . L W O m wv ro v U Q. C W O mCmvp..•. 1 • O bm m m0 O N PL m FT pT C m o m OC O v OL p y m N u N L O O m o , M .- i N W u . r ro O p ro U R ro Wy d N O ro 6 C 6 •. r ro yO ., w ,y 4 C " t O O O C . O W O w V O L m a .+ F .N -pr , u 'O u ro R ro C0 W O N 3 w o O m U C F d .^ W CT O O C v O O W W y U y L a.' . l mv. 0 O . m ro ro C uOrouOf' mNOLwu0. N601AOL • • roC W ro u v p roO ' O W CL F vU C m m E O C L m uC O TOI V L7 O L N 3 C 00 NTN LO O OF Od C7 uWU v L U m ro C L u VC3 MOFL o Lo O uC v O W Lu C m • O ProrodmOOuOunOOm pCC3py F Nw L u W . d T C y H LF COmW 3 A 4NN tO C N V v u W W C o uy pOm WLWmLO C Cw .-,vj1 y mu C 3 Om mO C VWW u OT3 W 3c O W of o uL uWOCF W . W u " 0) n OLFcWv40) N WM ' O Y O w O ro ro L C ''' W 3 O 1 CD W vE u C W n m m O uro T + . 0roti •. 0 -.y + NN C u4 W v NC n C " U • ti > u W u w N 3 > ro 0. N ._ 0C0 , p a ., p ., C L O O L0. C O W O 7 u W qq WW L u > O W o O N O O W O N C N Wfi ti W v C c U d 0m v .. fi fi m 60 O C W P fi . a O LO N .W uvfi d3 .. 0 . Ga wv N N c Wn O W 10 O % L w ro WOWLCOX O C C O m O O O m O mL C Wv L m N W 3 m W L p U Oy m y v •. r L C W T u ro WL W > 000yC 0 N v m W ro C N upQ c u u O w L C ro C N • a umyNE uromyL m W W P. C F F • ro9 TOmCL O O d U WWF md GCU O U W 0WWm L ..... V -.' , C ro W m w3L W FroV pa M . CW P .W w mC mt y t T N i u O b v m L w N v w u m u 0 vro4i m W PW C W + W W O U O 4 N CGD v m T •.+ u F ro C q ro O C •. a 0 1LL ' mm, w .m .O WW .m + u L C wm1 3 - .1 ..~-- ma . •.. ON ~- 3 VvT ro + ] v v C WCOw C F p y va N Vm y W0 y , O u 3 u . O 0. T N u w q U C > O C O O 0 -1I •. A PvL4v 1 NE C E m 7 ." O N mmd O 0u G L O W W m w v i N O C i 3 T v N u C O v C m u ro • ti ... b H O u > ., E O v O N d N O F 4 O v' > c o• N ro v A N N 4V. W E 3 N N w • N ' O O u o . O v u a •- Ni .-- U 4 , c N OC QI N N N u O u U N c N A O 4 3 m 40 N N E U ¢ q• u ro v L 4 FG QI t+ L C > O N '' • O O' O W u q i ' O al •• N ro w "' •. a O u . ui C N . 0 O N N u y ro O u N Y U u aI O U N • O L G C •. a v N p QI C u N y E u U W O 4 O o0 C v V .. C d ro •-• EE Lu u O d DD u A u N N N ..+ ' ro O 00 O > L C QI N u • 4 u n t0+ W •. Ci W C 0 . N ° ` " N L v ro N d b N •. r U V O • O 1 ro N 3 T O OD N N QI T C u G o ro c . u , v, ro v o 3 v c pq to d I O O U L 0 v al .> V to V O L W > C ro ' 00 u O u N t+ ' O V [.. ro al v W i •- O W A Z E v G N ' O " 00 • n . w g 41 L• _ C O a W U u U H a! O G d 00 u C W V •. 1 v 4 U ro N N N m CU v a o . m ro v • m .. U b iQ u N A 7 W N N ..+ m o v .., ., N c o m N It u N uro W N U 7 M u C> • N T N C a ro U N M e- 1 `• 3 N 4 "' O U N N • O r- 1 y y V L ro O E c ro 13 o G vNNNQUU1w0. CaLNUOroT31uFNuLuxN0. vLCOHvuWuUv FuWOCON9d0. uu3O NAWNa1 roNWwOO4iN C 33qNviuOLHNC NwN. alo 0 alVQ1NLdroCCron u. 3mwON EBvAFC7 LVL4aNO uN r. 0qNuCroC3HWLuvQIuOUdv uQ0 OCIAtapN BCwws0, O1NoalacalwGUCw NofCLOUu0iZLtom wroIWOvU voUuCirouCro roFNTOyry4roaluiN3OnrcWro t1bOO qNAbproaljOCCONNyMEFavuualvNL+ mC O W U OQ, •- ro ro A C m 0E - O y ro N N vQI 3 yV w C CO ro v wO O u V la t~ v O , N c v 0 O u y U ' O w o U N fO 00 u Q dN •. a V G uurlauO C3NCwxCi OrouUOw6NLCOValwI" uwUCNqM 1cavOUGNdq0. mMi Cro MNrNaCUNydaF00VxxU OCiuLvx00wro. I00 mm00wOOvCd7uHmCWO I. iCFrroNCN ut+ NTC. NO0. Cf11FNyvC royNyOvrouvWCcF NCOuNN - vruvVpOONicWNVuw00rCrourovw00 NyONiOroONuUtivL+ NNOL' vNoWOWOuC vU vuOwNWEuL0 Fruwa) wTuvy0oNwuNmvuNu xal N O C i 3 T v N u C O v C m u ro • ti ... b H O u > ., E O v O N d N O F 4 O v' > c o• N ro v A N N 4V. W E 3 N N w • N ' O O u o . O v u a •- Ni .-- U 4 , c N OC QI N N N u O u U N c N A O 4 3 m 40 N N E U ¢ q• u ro v L 4 FG QI t+ L C > O N '' • O O' O W u q i ' O al •• N ro w "' •. a O u . ui C N . 0 O N N u y ro O u N Y U u aI O U N • O L G C •. a v N p QI C u N y E u U W O 4 O o0 C v V .. C d ro •-• EE Lu u O d DD u A u N N N ..+ ' ro O 00 O > L C QI N u • 4 u n t0+ W •. Ci W C 0 . N ° ` " N L v ro N d b N •. r U V O • O 1 ro N 3 T O OD N N QI T C u G o ro c . u , v, ro v o 3 v c pq to d I O O U L 0 v al .> V to V O L W > C ro ' 00 u O u N t+ ' O V [.. ro al v W i •- O W A Z E v G N ' O " 00 • n . w g 41 L• _ C O a W U u U H a! O G d 00 u C W V •. 1 v 4 U ro N N N m CU v a o . m ro v • m .. U b iQ u N A 7 W N N ..+ m o v .., ., N c o m N It u N uro W N U 7 M u C> • N T N C a ro U N M e- 1 `• 3 N 4 "' O U N N • O r- 1 y y V L ro O E c ro 13 o Y W Vwa41 A m 3 4 ro > • xv v O o 1 • Qv 0 O ca O ' V O v o O O C to p L L u 1O 4 H -omH .m adu WmD -. • T •x - p0 - ) r • •- m T u0HNy O _ v .0 O H m T vC u ° > wm . . i ro •- Ea x ..av .o ..N -T.aE -x . T mi ° + • OEJ w7 uN .W1 O . 0H0. xv .v O •> ro•Cn + '4 •^ O U v O . N c y Va O L -mV Ci . C ro H OCl m Y 6 7 O" u1 YL u tNT •H ) j av H N •y au - dEr W • '•0LC ~ mE .-Ha •cm u1 xV xroOru .3 O • m C u0L0C m / Q .NH C d -wOH7 .A .0 u ni .l v tiu .3 C .' . V xOp ,y C °AmW v o0u7 .° am u44Oro ! C + U xFOo •O1 E .0E ) Nq wvOV roO i um47 cc 6 C NTuxuOvQPwvmm . H W v M . wO x .O m wuma u .•Wv F ° ti N m v 3 p •u )40 .N v U > olro+ i . A N •.m vm .m O . m .b4n .O m y o QHm vH m C m V w • v OV O4 .E mC ^l u C uO wumLQ, N o v CAuT mqq w N •.L W Cv wY . C O H Cmv , Uc y w4mm w O o v v c o m v ° v w 0J m OD > 1 w v v O O C OV W Tm > 00 m 00 m 0 m p 60 X x 00! O X O MW 0) 0) w C O 0 O O am N K •• m u a u w -. m 3 .- 1 ro V 00 CD .- i U m 00 w .-+ O C • m e m Q v rn m c v m . 0 c • v m bo. NE " • O ro .-- •- O •. i y .. a m C v E T L m m W C W W O m L O m m v Y O A T x O tp y C N O) N m u W 01 .• o • p W 0 .- d O O • O .+ E 7 u 7 A x O H 0) ro O N H ' W O) U • VO T W O 3 xn H O C C L W C ro o o ^„ 3 eu •. Vi H . m, ' ro h • O . w x O u m O 4 O) m m 4 4 4 m N 0) u L OJ O) .-- .. Ci H m 7 H .. •. roi v m 4 u L p OC O) t m • N t v A u u H • N u y 1"' N C H rxn v O) v m O u 7 U 7 u U n m m m C x O v y u U m E u C 3 N w w v • O W m m L •,. O w C L L L 7 - N U m x m m O 00 • p L C C y)" j > N L N O) O H • O O C H 7 p . ... u •. a 7 L m C C 3 v H 3 y p m u C L •-, Z a x O O L b W v m m m • O ,. y L x N 4 O O. u V T w rn v t c w v E ctm+ w 00 v u O H V m m v W a L W u H OO L ° O m ro u u H OD H t > 3 m c E `° u .. a p .. b w • p 7 4 i LN 2 3 m o C n 7 m W O v v w w 1O1 Y EE m m W X 4 O O W W h hE X N N w m L v y L . ul W ro V 00 CD .- i U m 00 w .-+ O C • m e m Q v rn m c v m . 0 c • v m bo. NE " • O ro .-- •- O •. i y .. a m C v E T L m m W C W W O m L O m m v Y O A T x O tp y C N O) N m u W 01 .• o • p W 0 .- d O O • O .+ E 7 u 7 A x O H 0) ro O N H ' W O) U • VO T W O 3 xn H O C C L W C ro o o ^„ 3 eu •. Vi H . m, ' ro h • O . w x O u m O 4 O) m m 4 4 4 m N 0) u L OJ O) .-- .. Ci H m 7 H .. •. roi v m 4 u L p OC O) t m • N t v A u u H • N u y 1"' N C H rxn v O) v m O u 7 U 7 u U n m m m C x O v y u U m E u C 3 N w w v • O W m m L •,. O w C L L L 7 - N U m x m m O 00 • p L C C y)" j > N L N O) O H • O O C H 7 p . ... u •. a 7 L m C C 3 v H 3 y p m u C L •-, Z a x O O L b W v m m m • O ,. y L x N 4 O O. u V T w rn v t c w v E ctm+ w 00 v u O H V m m v W a L W u H OO L ° O m ro u u H OD H t > 3 m c E `° u .. a p .. b w • p 7 4 i LN 2 3 m o C n 7 m W O v v w w 1O 1 W C W W O m L O m m v Y O A T x O tp y C N O) N m u W 01 .• o • p W 0 .- d O O • O .+ E 7 u 7 A x O H 0) ro O N H ' W O) U • VO T W O 3 xn H O C C L W C ro o o ^„ 3 eu •. Vi H . m, ' ro h • O . w x O u m O 4 O) m m 4 4 4 m N 0) u L OJ O) .-- .. Ci H m 7 H .. •. roi v m 4 u L p OC O) t m • N t v A u u H • N u y 1"' N C H rxn v O) v m O u 7 U 7 u U n m m m C x O v y u U m E u C 3 N w w v • O W m m L •,. O w C L L L 7 - N U m x m m O 00 • p L C C y)" j > N L N O) O H • O O C H 7 p . ... u •. a 7 L m C C 3 v H 3 y p m u C L •-, Z a x O O L b W v m m m • O ,. y L x N 4 O O. u V T w rn v t c w v E ctm+ w 00 v u O H V m m v W a L W u H OO L ° O m ro u u H OD H t > 3 m c E `° u .. a p .. b w • p 7 4 i LN 2 3 m o C n 7 m W O v v w w 1O1 r•- 1 0 w r1wCOdOu0OjOwJiOuuU Obtw" 0. m0 OMO O t' a d O7C mV0. HiCiNmOmroYYCoWLOHOOOO b0CiNUGrobm Cw wOEEC+ EmLC0Nm00CH0- 0bro0CHNuN e- 1C7NooOwOCwrlroLNCmuNo) LyoyCOu u1brO ULuONUNLro0. bm0CmHOiHyro Cm YOH OyumT3dHOrid H3 pp] qKW wLFOm0o CuEm+ HmOO' NOCmO. v00mCmHbuCW00N00 Q) V i O mCmucOOCiCHmmCOuro7umOCmC N O u d m o) TAiWuCaN3OHHNNuHNOuSNq UO NwG. mN roCU0ymWOaImLmmVov CO CCroOvOHdN C oHyDam CroMC OHmOdw' cOF3 0. mCroCN4uuLu6IOOVNOH NL7C., 7 t7N CiNuCiENL0H vCO UNCFW aNC00 UyOUCNCpEoocdLuwmoaN1OANLuOHro 7wOy3NHOOH omLCNmL0. HHio) UCroNC 3ONro CH00O4LLaCYaH1vymNN K ro roYCOUGNNHWOGCO00NHONHvWuroYwNA mOCo vHWNN roiiTAdAuNNNroHtidOmroiu QINmONooapCu NWO000A LANwo) wHOCImYHrouCENNmWOCro EyNO NLuA3NaAymOHmP m. NmOdHCro3WNwd1Hwrouror' HODN aXN LLaOCLm3VNHO CroMumwONWNOO Hpt0HNOw CmmCmLEiwxUCodm .. OmvuUNUOHbroNHoD NH7yro yNromO C Cm COAODCu CNcmWCOrodYdOVN H7o' lm+ a ap CroO HLCroONjHmNUlHYU7mrowymEYC roao) mtTwvw m NMOHAdFYWncaCOYHwCUtp HwHLyC NNOaNm1OWmYTmCOtpo0HaUiYEOueo xM COHOViA0C ON o„ NbyEHd1royo0CroaZa00 w Nro 3OH a3iWOroWCONCdP .y - 1rowyro p• miVLNNwN1ONwtb LCrNYOYOimOCua U) 3LUwwmroaxNoc . pmHd NaN0. maroOHN H OOgdiWvOuro NuQC OOw .> y + 7 00HroODrowLNG CoC w 03 t a Q 0Nd roand u Up Ya NO HC 00 r•- 1 u a V m . r m ,• ° co m C • w.l o u m m C a c c m v u v o 3 •~+ u e C m E p, N 7 •. c C N - C ° W UI V 0. O • p y e ° O U e o. G • ui ' o X y v 3 u ` 0 A ° •_„ , u O u aco ? .-. .,, •,_, y V H V A L V W N •-+ u N V N e m o e y H N 4 N 0. .' Or . ti O T y 3 00 CO C • O u V O N . y W m .-. . a c o v y c % x w ., o v ro v • o .°.; p ,.., `° X V y H N m u • C % u •" A . r O C W • O . 0 N m N • c •• • V+ Y OV o O m E N m EE ' a c c Nm3 o c o O t •° ." - Xy u , pO CU % C 00 > % ° PN o O L O q 3 U -. % . b .-- r • ti V 0. X y 7 m ' u L • O •~ ro N C .. a • 8 a ° ° e w mT r u 7 T m 9 m E u % . N ., u u A H L A Y •-+ ' v~ i d V m N O d V Ecu T m i t C N N .- 1 u u i 00 Gl % U •. a V 7 .-+ C V % • O u m Q X w •-, V w N C A O m y ..+ H % •- r O N u L e V C iV p . •. 4 O % m •,. > v no v Vi . Ti C >' H m V O u T m m % N v=i a • O N G. T 4 w .-- N u u V m d • O N . • y C u L . 0 . w A a L u m y y v •.. ro m % c '+ c v v v0 3 v • m o A ^ „ .- I uve A ,m ., WY w • u m v8 , ti v o. .• a .. a w •° i x u i oo m m o o uC H 8 O H O O 0 > O z o •> m m N m ' n o a 00 O W cA • m O w H T G. A C W 8 W u m O O V O T •, a .. 0 N v O V a m ° O u •. O OJ u X W . r C •-+ p/ V O. v a% i ~ • m a v • e u m Z 2 o v m • u Qc w % m u o v ..> ° p .'' z a w y u % 1 H ••+ m N U U E A L u ; .., E. .. C " W 0. u t3a W V C C O Y % a U u 77i m 3 0 O u V y a u C W .-• % O N L .. • p ro u H C ro ro O N u Y m C d u u u O N V F •~ L `.' u • N u u 0. O u • >` O L T V L A A T u m u m •. I u O ' O V '- a C u U V 00 A G. O) a O u m > C cu % OV C • C W A • N 00 r e A N • O N ' Co0 0. 72 .- i C .. i • m F 7 uO • O .° 1 3 C G ° O C u . 0 . U a • M • Vd .- m . w O1 u % C . w m p u m • u ' O H m u a O to b m 6 V to 7 OD U .- i . r H Q1 H U U ..+ % • C ..+ X H .• a N . b V N • H t V O 3 N V H H .. a > H u • O Q t1 • u v T •, i v 7 u Y + . N 7 3 m O 3 . 3 O O O O V w •-- i L > aO % V OC um m 0. .° i . • Na uC .. 1 • p O C W • O wp C • T p U O n C dm w > V N L m Oi H m H O o 6 ro u H 7 oC0 O .. Ci . 6 u C {°+ u C 3 W N fq V 00 N V 0. ° V H H C o O F F 0) m m O vVC m N yO z . c c v a v Y Y m U uu m C L O N V L - 1L a N LIV7 u V L3 N • p C O1L W u W •. I O eH H a o a 7 O ONX C C o O V O Z a • N O G > C F • O m uT m z v W u N L C N W •. a I y H N m L u W I' H u t m u L ° b m o . v m •.. Y w v a G u O) • w C r y U y C ro ' O p mr u m N 6 . w .. a .- Oi •. w T N ro C O H X y c y u m O 0) H a 7 N S u > m v H N x 4 a u 3 c H ' O O W C ca O .- ro V H e fi 0. . 6 p .- I EN N 00 7 O O 0. m O O • 3 T A y U H w N uQ u ' 7 00 C . p m p v H W O H E V m N m A m i N N m N C 7 d O . 0 a 7 0 H E • H V y ro .. I .. a H C O O p C F O/ L m . a y m ' O C 01 H •, L N ro ro d 3 w C ro ' O m u U b m O u 3 X .° ice ro t+ m H 4 m e u u U . NOD m y C V O ' V O U N W X y O. 00 m b r-+ N T v o v v u m m u •. N •.+ T 01 p 3 s b m y m .-°+ ° ro 00 V O ° v S y 01 .. a u N e m x 0) x A u vrz O y O W C W w N,- mi 00 N C O u A C > u •.+ •.+ Y u m m x • N •• O F W C W m u H •.+ V m > ro 4 .-+ A x N w V u N T e V O v m N T 0. roG Ol .. G-1 u . Ci m . N C ° V C v o c • o e U U .- y > s a F v . w r, • d a .- I w 6 G ro W •. I O ..+ O B m N = • ••' I N m O ro V •. I O A e C > H Z 01 s y •- 7 • O m O y 0. F m > u u C H 4 • p u M H u m y u m •. V ro . O O A m O O • o C 3 . C H O q • i1 " m B u C m Y m ' • H O A •.• I O m u 01 N U m O > u - H H N .+ •.+ m C H m •. a H , t 1+ 3 m w v n. t0 E o O W w .. Va u p > ' b • 4 GG m > N . a N O H u 4 p A O V H T m Cro m O L O. J O 7 v1 O 7 C 4 O 01 x C •.• 1 j N U m N U 0. N m N m ro N > m u N O m m 3 0. 01U CroHGWCqp0GUW N NL y y O p C W EO p E vH U pO' H v W yNA Om .- I O ' O .- I v v ro W W L G ro m H W O N H O u m U H 3 N •- O H > 3 N O T W v ro C u 3 O ro o v s N N u H C 0) C b •.+ U m C U u m m m C u H • n W O c ro ro T A ro u ro N m N Oe e a H u O C N 3 U p0 N ca N W x o U O [ Y1m GGc ro rom N u Y mHm TA c • e a v m ' O y C N s x c x ro t 01 C L > y y > 10 O O J u y 01 W N NN m m y L C w ro O ro A W Y m m N d N ro 0) YG • p Y d) m H a ro o^ . N a v E 3 OY N N L v m e u fi ••+ Y v c •.+ H •. a N e a' ' O U m 0) a fi b u N y r C O C+ u U Y Ca m 3 A O+ O F N u Y 1M1 N A v C C m 3 o a 1 ro m F N p E m Y O) V] OD m c m H C F A m C m C aT o w 4 N N m W O 01 C 0. p u O OH w m O O y ro Cm7 3 m C a O N ro o O L I m Y ro L O O u u m N U a N m N N y C C v n I F v o v U u r 00 V y C a G O 7 A V' w C O C 0 ro N m u aL m m C w 1M 1 A r C W L f1. O W O N C N ti m u m 3 W y ^ C W W NYro O W f6i W W A L •. C+ C T W H 7 u O A G c0 W w u C u W m m O u W C O b •- w o w u . 00 a m H m O eo W A W JE W Vl . r1 Ql • ri y n H L C N m O u N W 3 c N W V G N A O U W H O Y ,- y N U U T G O u y W O C H C • N H L Y D 0 •. ui . mi N CO N r ro m ° 3 a H o O L O "- OW .-' ., 1 m m ui C y N ' O u U ••>+ ' O O .^ 4 W .- T ^ A y O H 7 YI' U A T C C V m qUq W ., G. p u 7 W L 3 u 3 7 W V L • o ' O o o L F C A A W W u y C 0 O ro + b W 00 .-- 1 C G y W W L m m m W O u m C u W W L O U N C ° m C m U > 1 A O ry p m U n y B C • O C N N W 6 W C1 W U E a O H W > OH A N N O H C W .-+ L V • m •- a u C C mO C m W m Y u H W m N u U O E U 3 H W m O H m L H 7 H 7 m W H H O '-' y u 00 4 C W W y N T • W W y . O u m O u W be - C: O U m .. EEi w F H 6 O w w 3 N N O H U N O O ... U m H 00 w C m W y o m T v o ° 6 N o y E a W N b C > m ti C • T > .- Wa y O W O W W m Q 0. 3 • W m 4 T . y G W O C m W 6 W W m • W • Y u Y ro L L > > W N N U Y U U O m •.- 1 U .,. L• i O O W W N O W C W L C W H W Y, W > O W W ro . w . n O .>+ U Y N 6 U U m 3 W ... v N A ° m U W C W G W 6 _ >` ' 0 o W Y 7 L U .+ O H . y • ' y OH . 0 W0. > u C H H •, Ci W C m O 0 v O H ° O C C W C A ' O 04. w . O W • m m • Y Cm C W L L W m o 8 O y o H Y •• Gi " A 6 o m W w W W U > u C O > W u W Y w H W C •,- 1 H > O m 6 W p0 W .> L W ° C - q G m 00 •. m 0 m >' w V W W H p W ° . N . N y •' a C c' f 4 O ° i V C • a 7 N t V Y of P. O u > F m 4 N Ci O m W L LV C •. 1 m p T W . M C w T W W A C O A W Y 1 O 4 W H Y O Y O N N N U v W ° m U W N ••- 1 4 •.+ u C W m m m m O 4 C m N WR. H C C W ' fl W W O C C W A O •' 7 x H 4 U m m W Z H W O x H • O > H W E O W .- E O m o w a y o m c W ° N V H • N ro m N ..-/ G O N U W C C u p W W > m O W C Yc O U W y m C N OD O H P H G U Y W 4 W N W E L > C V L Y H .° , w W A ro C W U Y 00 Y W H ° C O • C H ~ w W W •° L . m ° y w .•°,, w C Y > u ' •- m W O W pmp 7 c N W y O C C O m C H W 0 0. O 4 W O ^ H 4 •.. ro a O U 0. r W C L W H 4 7 . N O U C N p 4 m c W y v E W t W 3 4 W W W G 00 p O W w O H % ..+ m H u W W ui 4 H u m ° ro W O C 3 W Y ~ O W T . O W O m v H C N H •.+ .-- op W m W y W H HW O v F L H • v a u Y I vw n W O W mcoVU HoAi Co m W m m W W c v H ro u W m COCu CWHNro WLYcYmF m U • Q N U W u w C u w W m0 W Y W C W W F m u W 0 O • V w Y U u H . e m O O CWWV iCoV LO W y ca W m n ° C C a WO Om 7 H u L W C m C m C u u T O Y • M W L. H W A W L W O W 0. m 8 m A W O H 000 A H • p u p C W 4 C m t T W ^ c w m ro u C m L W u o w 1N • O N W 3 u w 3 N N o w ° m n m a W L Q m A W W N u A r C W L f1. O W O N C N ti m u m 3 W y ^ C W WNYro O W f6i W W A L •. C+ C T W H 7 u O A G c0 W w u C u W m m O u W C O b •- w o w u . 00 a m H m O eo W A W JE W Vl . r1 Ql • ri y n H L C N m O u N W 3 c N W V G N A O U W H O Y ,- y N U U T G O u y W O C H C • N H L Y D 0 •. ui . mi N CO N r ro m ° 3 a H o O L O "- OW .-' ., 1 m m ui C y N ' O u U ••>+ ' O O .^ 4 W .- T ^ A y O H 7 YI' U A T C C V m qUq W ., G. p u 7 W L 3 u 3 7 W V L • o ' O o o L F C A A W W u y C 0 O ro + b W 00 .-- 1 C G y W W L m m m W O u m C u W W L O U N C ° m C m U > 1 A O ry p m U n y B C • O C N N W 6 W C1 W U E a O H W > OH A N N O H C W .-+ L V • m •- a u C C mO C m W m Y u H W m N u U O E U 3 H W m O H m L H 7 H 7 m W H H O '-' y u 00 4 C W W y N T • W W y . O u m O u W be - C: O U m .. EEi w F H 6 O w w 3 N N O H U N O O ... U m H 00 w C m W y o m T v o ° 6 N o y E a W N b C > m ti C • T > .- Wa y O W O W W m Q 0. 3 • W m 4 T . y G W O C m W 6 W W m • W • Y u Y ro L L > > W N N U Y U U O m •.- 1 U .,. L• i O O W W N O W C W L C W H W Y, W > O W W ro . w . n O .>+ U Y N 6 U U m 3 W ... v N A ° m U W C W G W 6 _ >` ' 0 o W Y 7 L U .+ O H . y • ' y OH . 0 W0. > u C H H •, Ci W C m O 0 v O H ° O C C W C A ' O 04. w . O W • m m • YCm C W L L W m o 8 O y o H Y •• Gi " A 6 o m W w W W U > u C O > W u W Y w H W C •,- 1 H > O m 6 W p0 W .> L W ° C - q G m 00 •. m 0 m >' w V W W H p W ° . N . N y •' a C c' f 4 O ° i V C • a 7 N t V Y of P. O u > F m 4 N Ci O m W L LV C •. 1 m p T W . M C w T W W A C O A W Y 1 O 4 W H Y O Y O N N N U v W ° m U W N ••- 1 4 •.+ u C W m m m m O 4 C m N WR. H C C W ' fl W W O C C W A O •' 7 x H 4 U m m W Z H W O x H • O > H W E O W .- E O m o w a y o m c W ° N V H • N ro m N ..-/ G O N U W C C u p W W > m O W C Yc O U W y m C N OD O H P H G U Y W 4 W N W E L > C V L Y H .° , w W A ro C W U Y 00 Y W H ° C O • C H ~ w W W •° L . m ° y w .•°,, w C Y > u ' •- m W O W pmp 7 c N W y O C C O m C H W 0 0. O 4 W O ^ H 4 •.. ro a O U 0. r W C L W H 4 7 . N O U C N p 4 m c W y v E W t W 3 4 W W W G 00 p O W w O H % ..+ m H u W W ui 4 H u m ° ro W O C 3 W Y ~ O W T . O W O m v H C N H •.+ .-- op W m W y W H HW O v F L H • v a u Y I W L u7 C u ro . u C H p .- •. a u W F ... H W m W G t W • .- i N F m . H U W 0 3 L u W u , 1 U m ' C 7 V • p a W > m m W u u p c O •. eI u W @ C E y •. a O L m 0. t u C O GOJ O N W O O . N > m •. Ei C O C W G. m W u '• m W m U C u ro O W 0. W u W H H N W m •- F W ., y N F L m W U O O ti U m v W m ••+ m m H L W W N W W • u m .-- r W • N m C y u U m u p W F y O C O O b . Wi W O M W , N N H O u 00 W m a u W W W O C m m 4 C ' V 0. N 0. C A W e m o W G W W m • w F T . Wi u . O W m H O W C e U C W W u a • U W w w o u C O u W W C W F O W C m u u Wi W W O u tW. F i m O W O u > u V m m m u c •.+ bo • CU N a a ... I C W p • ui T '= N m W O W • m N a L O O C W . w E "" L E H m • v W W w ti w y e E °• "' u . c " W E u aCi a O O a W 7 W a1 • O W W . p W H W ° W 0. W . ti m N m ai m W O H O u . 2 p .. U•1 C O W C 7 m 7 u •. a . d m N O u m a1 O • u W ' O W W ro m O U ' O N F t W C W W a C V O L m G y F u o O u W L W W a° i N Oa10 m ro e % N O W ' m E •` V O ° M N u 4'' •, N .1 m d m ro m N a Wi . O W u O mN . 0 .mi H y C W , uti u3i W O e o o - 0W d W F 4 o 6 C H 00 W T N N O OD 4 c C C U ' ••- 1 W W uu H N WU y m O O C y M C O m W p o W W W W ' O Wow m' W ' O 7 E.- 14 A . F 4i W a F W W d 3WFEHGCiwWcaw, M W H m W W ro w F C C O m U m C m n T C W m ai H . 0 L W H • w ` u H C um m N C H N W H O o u 3 o O O • o c o V C° P L O 0. Cd N u H m y ° C C W L ' O W • O O CC 7 N H C T 3 u N O 7 W O T '•+ m W W W F pa U w co E O m • 3 „>. y 3 WT y O roW ' m W W O C L ro 0 O W 1 C O N m W W W u W F L 1 m F W I m u W N T u C m u u F O bo U U P. 0. O N • p "{ • G C H m N O N C u C W H Lo O E > u L y W w O C W W u W " N B O / W. w O W u H W F00 7 p u O C F C C F u H u C Op i W . w 30 V 3 . w 0. • O. °' e m u o F N • V . Ci • W a m U m H o a. W .•+ B a u u H W a 7 Ha w • m ai ° c a o I TC ro41 N U 1 O1 u W ro dw O CO3 oNp C O O O O C „ y c ro N a m o ro ro r . a e N .. u W y O 4 C m v • 8w ro H N w C ° to O u m Coo o o C u pN u ; ti 4a Aro D L W ta N y X u W N O W O/ u u u u TCNO. E0vLCC) 8a0 a N7 L N N Q a 00v s. a v ro ti3 Tm Cw00CN H 3 Z ti6 W3zOU6 N N qdOC W O U U W o ° E. W To N W u uC 2 N00ro N4 C w ro v H N mv ti SO C 6 x a ati N3 m w rn w aaTwro 11do v w 1 lo p v z } y a N ro C N 00 m 000 U N N pC L o C x ca G O o ro N W N N cv zb i Exhibit B 0 M E C O N S U L T A N T S DE,MN- GUTTING architecture- pla JAI" LAS R. GUFFEY architect LAND DESIGN PARTNERSHIP landscape architects JULY, 1979 WILDRIDGE W ILDWOOD To rA4Lr—su, e VICINITY r - MAP --, BERRY CREEK RANCH n OFrN f AV _ ARROWHEAD L l C 1 Mr:Coy j . e IJ CONTENTS I N T R O D U C T I O N 1 AREA CHARACTERISTICS 1 Topography 1 Vegetation l Jind 2 Precipitation 2 Temperature 2 Geology 2 3 U I L D I N G S I T E S 2 Ridges 3 Building on Slopes 4 Slope Deternana is 4 Relationship to Vegetation 7 Building `Lasses 8 A R C H I T E C T U R A L G U I D E L I N E S 10 Orientation 10 Building Masses 11 Wind Effects 12 Building Materials and Elanents 12 Solar Considerations 16 L A N D S C A P E G U I D E L I N E S 21 Landscape Guidelines 21 Site Tiprovanent Guidelines 23 Retaining Stnictures 25 Grading 26 Drainage 28 Cliiratic Landscaping 29 Plant List 31 INTRODUCTION This report has been prepared to establish architectural and landscape guidelines for Wildridge. They can serve the prospective homeowner, designer or developer in arriving at design decisions azich are responsive to both the needs of an individual building project as well as the objectives of the total development, lldridge is a unique environment endowed with those natural attributes not often found in land developments. High open ridges at 8,000 feet with aspen groves, natural rock outcroppings, I orizons of the high Rocky Mountains, sunshine, clean air and clear skys all form the ingredients of that environment. It is of prime importance to the continued aesthetic and ecological quality of t+?ildridge that all structures and landscaping are compatible with one another and in harmony with the natural surroundings. AREA CHARACTERISTICS Wldridge is located in the Town of Avon in the Iwrth Central Colorado Rocky Mountains approximately ten miles west of Vail, Colorado. TOPOGRAPHY Elevations within the project range from 7,740 feet to 8,930 feet above sea level. Topographically the site is dominated by sharply defined north -south trending ridges and valleys which result in a predominance of building sites with east, south or westerly orientations, Building sites range from gently sloping meadows and ridge lines to valley walls with slopes from 30 to 40 %. V E G E T A T I O N Sage, native grasses and forbes domimate the Wildridge site with only occasional small stands of oak brush, mountain mahogany or aspen. Areas disturbed by construction of roads and utilities are being re- vegetated with native grasses and forbes by the developer. W I N D Prevailing winds are westerly with gusts above 25 M.P.H. Gentle, warm, dry breezes dominate the summer months, stronger breezes occur in the spring and fall, and winter winds bring some blowing and drifting of snow. P R E C I P I T A T I O N Precipitation averages 18 inches a year, primarily in the form of snow falling from October to April. T E M P E R A T U R E Temperatures in winter vary widely: daytime temperatures can range from 15 degrees F. below zero to 50 degrees above; night temperatures can range from an extreme of 40 degrees below zero to 30 degrees above. S=er temperatures vary widely also, with possibility of frost occuring in every month; daytime temperatures may be in the nineties with night time temperatures in the sixties with occasional lows near freezing. Skies are sunny and clear throughout most of the year, GL' 0L0GY The site is underlain with sedimentary bedrock covered by a mantle of sandy to silty clay soils of moderate alkalinity. These soils range in depth from a few inches to an estimated 15 to 20 feet in some areas. The bedrock is l and thinly bedded such that the upper portions should be rippable with some areas of harder limestones and sandstones requiring light blasting to facilitate excavation. BUILDING SITES The siting of individual structures on the landscape can enhance or detract from the cohesiveness of the total development. These recommendations will address specific physiographic relationships which are to be found in Wi- ldridge: The basic relationships which have been determined to most influence structure siting are related to site slope, vegetative cover and the prominence of a building site as it is viewed from other areas within the developement. There are lots within the development which present unique opportunities for the individual builder because of access, orientation, view, etc. While these lots present the essence of '.4ildridge for the individual homeowner they also present the potential for the compromise of those same goals for o biers , R I D G E S Those lots which have been placed on "visible" ridges present the most sensitive siting considerations, particularly where natural vegetation is -minimal. Buildings placed on "risible" ridges where they break the skyline as viewed from other lots within the development break the natural landforms and therefore compromise dramatic vie<as . Buildings placed with roof lines below the brow of the ridge or below the height of a vegetative screen will preserve the continuity of the total site. 3 B U I L D I N G O N S L O P E S 4 Within concentrated areas of development the visual impact of an individual structure on neighboring homeowners is inevitable. While architectural guidelines have been established to promaote an aesthetic compatibility of all structures throughout the development each project should be reviewed with consideration as to potential attenuation of view. Building sites within Wildridge have varying degrees of slope, 71here are a number of design alternatives which may be anployed by the designer to accommodate site slope. The objective should be to fit the building or access drive to the existing landform, minimizing their visual inipacts. The structure should conform to the natural landform. Excessive cut and fill or stilts should be avoided. The structure should be stepped with the landform avoiding large areas of exposted foundation or the necessity for excessive cut and fill, SLOPES 0 % -20% Sites with slopes less than 207. present no significant building and vehicular access probldns. These sites should maintain 25' front yard setbacks or greater. STAPES 20 °; -30% S ites with slopes greater than 20% and less than 30% may require a 10 foot mini*.nmm front yard setback for the garage. This i•rill allow the garage to be as close to the road as possible thereby reducing the amoun of cut and fill necessary for driveway access. The garage may be attached or seperate from the residence, however the residence shall maintain a 25' front yard setback. Q f 10' garage setback 25' house setback attached or detached garage 5 z U) a Cn LLI U) (n W Q: Y a O LL1 V) LLJ m U) J Z m LL LL M Op J u) V) t W Z sa o Li Ll.I J 13 GCLJ' S9 54 TRACK I yB. 4EPCIT51 =4I I I 26 91 TRACT J w 21 22, 55 25 50 47 5O I 78 15 !/ 234626324 56 49 a9 t. 77 79 16 20 2728 9 24 23 2 9 43 4q O 1 9 10 12 i 11 80 t9 i7 2 22 33 3.p 42 81 31 ti O 74 21 34 32 41, TRACT H'i 56 B7 as 5 a4 f3)\ O Wgp 35 38 39 54 58 59 71 36 57 60 7 T 70 FERRET fn LANE t375jSC9 t_ I 9 X61 69 68 20 67 29 TRACT K@B6126 3 , 69 19 46 7 O5 45 63 65 a 3 64 1 2 UTT i8 17 i6 4 O 44 43 42 flL. 5 t3 15 42 a0 5 14 10 4 41 12 O 37 : CT a 35 Q COin UrE 31 38 39 O 45 44 ' 34 56 33 ELECTRICESNfT ;Z 35 21 52 34 47 46 43 TRAC L lP r qu irin9330 55 48 - - 29 2 51 1 91 e,. 53 54 20 23 '8 50 88 K q X49 2 B 9'3 11 1 7 18 24 96 94 107 26 17 5 `4 79 106 O 6 85 %7 Q CREEK TRA1 33, 79 97 105 3 15 t4 TRACT D 82 80 ., _s 99 p 6 5 13 81 7q 75 1 77\ .00 q o 12 3 73 51 52 1p 3 a 20 R 4 72 50 53 101 2 3 O t9 5 49 32 56 34 17 21 O 6 31 n 48 SS 3 30 18 TRA 2 3.O4 u 23 10 IT D TRACT E 47 3T 70 29 19 6 1 T T ` 22 9 TRACT N 8 8 46 38 28 20 i 8 ® 65 66 68 39 7 t4 t Coin U 7 12 rfL6LK 64 67 4 40 26 3 EECne Es17 63 61 4i 25 22 58 43 42 TRACT A TRAC'C N 62 60 59 57 V z U) a Cn LLI U) (n W Q: Y a O LL1 V) LLJ m U) J Z m LL LL M Op J u) V) t W Z sa o Li Ll.I J R E L A T I O N S H I P TO V E G E T A T I O N Vegetation is an important consideration when det the siting of a structure in that it can be used as a visual screen, ,rind break, or sun screen as well as complement the structure visually. The landscape section ccnstains specific recommendations as to revegetation. Where structures are to be sited in wooded areas care should be taken to maintain vegetation on thenorthandwestsidesofthebuildingwhereitwillactasawindscreen. [ Were possible evergreens should be used for this purpose as they hold their foliage through the winter, Deciduous trees should be maintained or introduced on the south side of a structure in that theyallowthepenetrationofsuninthewinterandprovideshadeinthesummer. Where possible, building sites or road a1ugmients should not be located in the transition zone I tween a wooded area and an open area. The transition zone is an important feature of wildlifehabitatasT,a--11 as a unique feature -visually. T , - There the siting of a building or road in the transition zone is necessary, vegetation should be introduced to create a new transition zone. STjRUC ME IN TM4SITION ZONE 7 ncr-vr-a i ZCOx2 J ROAD BORDERL`rG TRA1NSITION ZME BUILDING MASSING 3uildirg - mussing, roof lines, and low profile are not as visible on tree covered Lots; m«ver care should be taken to retain vegetation screens between structures, Where necessary, introduce trees to create a buffer. 4, , .. Ei vkhere a building is placed at the edge of a woded site, trees s: oul.d be introduced to lessen the visual inpact of a building. it -r C ARCHITECTURAL GUIDELINES ORIENTATION Orientation of structures on individual building sites should relate to general site nicharacteristics. Canprase of same characteristics will be required by some sites, however Wildridge generally has south facing slopes which relate to both solar orientation and distant views. T \ ut-h This diagram visually displays the major site orientations that should be considered when designing buildings in Tr7ildridge The best long views and the best solar orientation are to the south with south -east and south -west orientations also being good. North facing views are shorter and into the mountain. The optL= orientation for a structure will provide sunlight, winter -rind protection and view, On the Wildridge sites, the best overall orientation in most cases is toward the south -east. 10 B U I L D I N G MASSING Buildings located on non -treed lots will be highly visible and require more control of scale, massing, and materials. Structures, to the extent possible, should be tucked into the earth to present a low profile. Roof lines of buildings on open, non -treed sites should run with the slope of the land. Articulate building plans in response to sloping sites to reduce building scale and create spatial variety, 11 Articulate vertical massing rather than creating unbroken vertical masses to help reduce scale and create spatial variety. h- - k -a_,n ln,' - 574Z "__ ialND EFFECTS Winds are most prevelant in the spring and fall when their cooling effects are of little importance and are aggrevating to outdoor activities. Winter winds increase heat loss from structures especially when building openings are oriented toward the north. On open, non -treed sites, the effect of winds will be much more prevelant, Buildings should be designed to allow winds to slide over the structures rather than "stop" the wind, BUILDING MATERIALS & ELEMENTS A strong com=ity image and sense of place can best be created for Wildridge by encouraging the architecture of private residences to be understated; not competing with other residences or public use buildings. Public or com=ity buildings and natal land features should be the focal ooint of Aldridge. Building materials and colors should be those that blend with the indigenous character of the area. The use of artificial materials will be discouraged and the use of color should be consistent with the natural earth tones of the site. The following building design elements are established as guidelines to assure a continuity of building character, 12 I COLOR All color applied to exterior cod surfaces shall be semi - transparent stains that allow the grain of the cod to show through. The color of these stains shall be earth tones indigenous to the site and shall be one of the following colors. (Colors listed are for Olympic semi- transparent stains. Other matching semi- transparent stains are acceptable): Basic structure colors: 900, 901, 902, 904, 906, 908, 909, 911, 914, 916, 917 and 918. rim colors: (limited to 107. of the structure) any of the colors listed for the basic structure but deeper in value. ROOF FACIA All buildings shall have ,md roof facia boards of 12 inches or deeper. K . iii Roof materials shall be red cedar shakes or sod only, Sod roofs shall pitch as re for drainage but shall tie to earth grade on at least one side. 14 ROOF PITCHES 1 15 On open/non -tree covered sites roof pitches shall approximate slope of the natural contour. The ridge of the roof shall run perpendicular to the slope. Roof pitches on tree covered lots are not as visable and therefore do not have to approximate the slope of the ground.. A 3:12 roof slop_ e is the minima„ for shake roofs. The ridge of a roof shall not occur at a vertical wall. The roof surface shall counter pitch from the ridge a minimum distance of four feet, as illustrated. I& 0 -- SOLAR CONSIDERATIONS The use of passive solar design principles should be encouraged for all structures in Wildridge. Solar orientation in most cases is excellent and the climate allows a high return on cost invested when compared to many areas of the country. The winter sum is at an angle of 28 degrees on December 21st at noon. Proper window location and size will allow deep sum penetration into the house. The stunner sun is at an angle of 74 degrees on June 21st at noon and proper overhangs over south facing windows will restrict or eliminate sun penetration into the house. 16 I,hean designing the plan of a residence the following considerations for roan arrangement should be follou-ed. loci ; -br rao - 0 W corm c^r 1 Cl' a INIr 9 dI vi 9 4 rrcwf c -fie c",G r" } as "all cz. EC lcw-Lt¢A t cjcwt- - GI UQir dU11 ^ rr wir vr -{zc Building entrances should be designed to minimize heat loss. Entrance doors should be sealed tightly to prevent heat loss and heat gain. Air locks or vestibules can be used for unheated storage or as mid rooms. Air locks can prevent large air exchanges and reduce heat loss due to infiltration. Air locks are most effective when placed on the south or east sides of buildings. Wingwalls should be incorporated with air- locks on north and est sides of the building. The use of mass within a building is important for the storage of heat. By virtue of their mass, all materials have the ability to store heat. Certain materials such as stone can store large amounts of heat. 18 Massive materials can be used most effectively to moderate interior temperature if placed within the structure rather dim outside of the structure. V-781aM - - In winter the mass or heat sink absorbs heat SUY1 during the day when air temperature is greater than the mass temperature. U the room air temperature drops below the mass tarperature heat is radiated back into the roan. This principle may be applied to floor surfaces as well as walls. Wall and roof construction should be designed to m; = ze heat loss. 19 A plastic vapor barrier positioned on the "warm" side of the wall and ceiling will significantly decrease air penetration and heat loss. r a (ecr'za coc - ra^ i^q Some design considerations that will result in energy conservation: OA thermal resistance value of R30 should be a minim, an standard for insulation in roofs. A thermal resistance value of R19 should be a minimLm standard for the insulation in the floor above basements, garages, and crawl spaces. A thermal resistance value of R16 should be a minurnmi standard for insulation uz outside walls. Upper portions of walls are particularly important. GInsulating glass consisting of two or more panels with dead air space between each panel should be used, 20 QWindow area should be kept to a minimn on all sides except the south, Q Insulated window coverings, * ,bich can be closed at night and en the building is not in use, can greatly reduce energy loss. Q Window sashes with thermal breaks should be used to reduce heat loss. LANDSCAPE GUIDELINES L A N D S C A P E G U I D E L I N E S Plant material should be used to reduce the visual dominance of structures and man induced elements such as buildings, retaining walls, fences, road cuts, and automobiles, Landscape improvements which are reflective of the area's mountain characteristics should daninate the architecture of Wildridge, Trees introduced in hanesite landscaping are to be material predominately consistent T,7ith the character of the native mountain landscape. ( See plant list.) Plants used for accent or to achieve spatial design considerations may be adapted non- native material. (See plant list for approved accent plant material.) Vegetation may be introduced for the purpose of erosion control, visual screening, or scale reduction in the large landscape. OIrrigated lawn areas utilizing native and adapted non- native plants may be maintained on slopeslessthan25% (4:1), Where lawn areas are established they shall have an automatic irrigation System. 21 OIkidisturbed native stands of sage brush, grasses, and forbes may be maintained if they are in large areas. Small areas tend to look unkept or neglected, Q S tands of native gambles oak, aspen or spruce may be incorporated into an irrigated lawn to recall or support the visual image of the surroounding plant con z Small building sites where the majority of the existing native plants are disturbed should be totally re- vegetated as specified by the plant anaterial list. OBuildirg sites sloping in excess of 25, (4:1) shall be limited to a maximum of 3,000 square feet of irrigated area which shall be contiguous to structures on site, OPlanting outside of defined irrigated areas shall be limited to native species comparable to the immediately surrounding plant community (ample: aspen and spruce should not be introduced on sage brush and grass hill sides outside of the defined, irrigated area ) QIrrigated landscape areas should be defined from native vegetation areas by timber, stone wall, or edging elements, OPlant materials in irrigated areas can help subordinate structures to the landscape and lessen their visual impact. 22 GThe building pad, foundation excavation and cut and fill for driveways shall be designed to minimi disruption of existing trees and ground cover. C)On tree covered lots minima th of existing trees may be allowed to improve distant views and solar gain. S I T E I M P R O V E M E N T G ii I D E L I N E S QThe maxivarn grade for a cut or fill slope in severe circumstances shall be 1 1/2' horizontal to 1' vertical. Rze prefered max:LTm slope for areas of cut and fill where re- vegetation is necessary is 2' horizontal to 1' vertical. QThe maxinasn slope Length for severe cut or fill slopes shall be: 1 1/2:1 through 2:1 maxin n slope length = 20 feet 2:1 through 3:1 maxi -Tan slope length = 30 feet QBedrock which is exposed in a cut slope may exceed the maxi 1 1/2 : 1 cut slope. The cut surface of the bedrock should be "sculptured" to create an irregular profile which approximtes natural rock outcropings on the site. Planting pockets ma be created in the "sculptured" rock for grasses and forties. 23 cUr .lcrG' Slope rounding creates a more natural appearing slope configuration and promotes rapid re- vegetation at the fringe of disturbed areas. i r VM DA11 topsoil should be salvaged from disturbed areas and respread prior to re- vegetation, inhere possible E-- .fisting sagebrush and grasses should be incorporated with stripped and respread top soil. eVegetative remains of sagebrush, gambles, oak roots, and native grasses will serve as nursery stock for new plants. LI 24 RE T A IN IN G S T R U C T U R E S Retaining structures should be used where cut and fill slopes will exceed the maxi= limits and to reduce total site disturbance. Qihe visible height of retaining structures should be limited to 6 feet, QRetaining structures are to be constructed of squared timber, concrete, stone or a canbi- nation of both, In the heavily trod areas round log retaini.rg structures :nay be used Q when retaining walls are required in heights exceeding the maxi= of 6 feet, multiple structures should be stepped back to create planting terraces. Q Planting material should be used to reduce the visual impact of large retaining structures, 25 GRADING QHorizontal and vertical variation in the graded cut and fill slopes will create a more natural ridge and valley configuration, Such undulations should correspond to the adjacent natural slope variations. Cut and fill slopes should be contoured and moulded rather than sliced. Q Cut and fill slopes with grades in excess of 3:1 shall be protected by an approved erosion blanket over mulch. Flatter areas susceptible to concentrated runoff water should receive similar treatment. r -+i C C.U'f'.' I Q Cut and fill slopes from 3:1 to 5:1 shall be treated by hydro - mulching or with other approved mulch. For best results seed and fertilizer should be applied prior to application of hydro -mulch (hydro - seeding or seed drilling followed by hydro- mmrilc'ning) , 26 1 r zz O Q Slopes to be re- vegetated with dryland species should be scarified (tilled) leaving an irregular surface to promote maximum, moisture retention and to create micro enviornments more conducive to seed germination and plant growth: Scarification equipment marks should rur: parallel with the slope contours: Okffni- benches create improved plant growth conditions as well as provide topographic relief to the slope. Tree and shrub plantings in these areas help to retain soil moisture and slow runoff: Plant material appropriate to the surrounding plant community should be introduced into these areas. a--I 27 D R A I N A G E Q Concentrations of snocmelt and patios and roof should be avoided, 1 storm water runoff from impervious surfaces such as driveways, r Q! C. ./I . CJ 1 1 .• . G Q Patio surfaces sach as brick, flagstone, or concrete pavers over a gravel and sand bed will disperse runoff rather than concentrate it. Gravel driveways or "grass- crete" parking areas will also minimize concentrated runoff and lessening the possibility of localized erosion. QDripline impact areas should receive special treatment where roof eaves overhang existing or rehabilitated native vegetation, QExcessive concentration of roof runoff or unstable soil /slope conditions may re runoff to be directed by french drains or drain tile to a dry well away from the structural foundation. 28 i If water impact at drip line is not excessive a 67. to 107. slope away from the structure with grass or ground cover is acceptable. 7-- "C 7 All efforts to introduce water into the sub -soil should be approved by a licensed soils engineer. Such introductions of - rnistare could result in unstable slope conditions. C L I M A T I C L A N D S C A P I N G Landscaping may be used to modify localized effects of climate. Q Plant material may be used to reduce wind velocities. Properly located shelter belts will protect a structure from harsh winter winds and direct welcome simmer breezes. rat - r. ' ^:n ° t a•] Q Evergreen barriers adjacent to a wall will create a 'dead air' space which will greatly reduce heat loss through -- 7 through the wall. ,(\ Placement of a shelter belt must take into account the resulting winter snow drifting. I 30 PLANT L I S T e following lists of trees, shrubs and ground covers shall serve as the primary ;aide in theselectionofplantmaterialforuseinWildridge. Plants not included on the list of Accent Plants may be used if approved by the Covenants Co¢mittee as being consistent with the intended purposesoftheAccentPlants. The list of Dominant 'Nees and Shrubs may be expanded only with plantsnativetothesurroundingplantcoununitiesasapproved by the Covenants Committee of the subdivision. Inclusion on these lists is not a guarantee of the plants adaptability to all growingconditionsatWildridge. The design qualities and specific growth re of each plant mustbeconsideredwhenpreparingalandscapeplan. The Covenants Co®ittee may reject a landscape planiftheseconsiderationshavenotbeenadequatelyaddressedeventhoughallplantmaterialshownon the plan may appear on the plant lists. Although these lists deal primarily with woody type plant,extensive perennial and annual plantings may receive the evaluation and direction of the Covenants Committee. D O M I N A N T TREES A N D SHRUBS EVERGREEN TREES Engleman Spruce Picea englema „ ni ) Colorado Blue Spruce Picea pungens) Bristlecone Pine Pious aristata) Lodgepole Pine Pines contorta latifolia) Pinon Pine Pious edulis) Ponderosa Pine Pious ponderosa scopulorum) Rocky Mountain Juniper Juniperous scopulorum - may be used in its native form or a wide selection of varieties). 31 DECIDUOUS SHRUBS Serviceberry (often pronounced "sarvis ") Amelanchier alnifolia) Bigbrush Sage Artemisia tridentata) Mountain Mahogany Cercocarpus montanus) Rabbitbrush Chrysothamus viscidiflorus) ACCENT PLANTS Chokecherry Prunus melanocarpa) Oakbrush Quercus gambelii) Snowberry Symphoricarpos albus) These plants may be used to provide special accent in the landscape or to provide design solutions to specific spacial and functional requirements of the site and landscape plant. Use of accent plants shall remain visually subordinate to the introduced or existing dominant trees on the site. ACCENT TREES AND SHRUBS DECIDUOUS TREES Boxelder Acer negundo) European Birch varieties Betula pendula, var.) Amur Maple Acer ginnala) Russian Olive Elaeagnus angustifolia) EVERGREEN SHRUBS Pfitzer Juniper Juniperous chinensis pfitzeriana) Chinese Juniper varieties Juniperous chinensis var.) Quaking Aspen Populus tremuloides) Lanceleaf Cottonwood Populus acuminata) Narrowleaf Cottonwood Populus angustifolia) Prostrata Juniper varieties Juniperous horzontalis var.) Tammy Juniper Juniperous sabina tamariscifolia) 32 t Bird's Nest Spruce Picea abies nidiformis) Swiss Mountain Pine Pinus mugo) Mugho Pine Pinus mughus) Crabapple Varieties Malus var. ) DECIDUOUS SHRUBS Japanese Barberry varieties Berberis thunbergi var.) Siberian Peashrub Caragana arborescens) Redosier Dogwood Cornus stolonifera coloradensis) Peking Cotoneaster Cotoneaster acutifolia) Winged Euonymus Euonymus alatus) Common Privet Ligustrum vulgare) Zabel Honeysuckle Lonicera korolkowi 'Zabel') Tatarian Honeysuckle Lonicera tatarica) Oregon Grape Mahonia aquifolium) Purple- leaved Sand Cherry Prunus cistena) 33 White Popular Populus alba) Shubert Chokecherry Prunus virginiana 'Shubert') European Mountain Ash Sorbus aucuparia) Nanking Cherry Prunus tomentosa) Russian Almond Prunus tenella) Skunkbush Sumac Rhus trilobata) Alpine Currant Ribes alpinum) Harison's Yellow Rose Rosa harisonii) Redleaf Shrubrose Rosa rubrifolia) American Elder Sambucus canadensis) Ural False Spirea Sorbaria sorbifolia) Froebel Spirea Spiraea bumalda) Thunberg Spirea Spiraea thunbergi) Indian Currant Coralberry Symphoricarpos orbiculatus) Persian Lilac Syringa laciniata persica) Common Lilac Syringa vulgaris) GROUND COVER Goutweed Aegopodium variegatum) Snow -in -Summer Cerastium tomentosum) Leadwort Ceratostigma plumbaginoides) Hopvine Humulus lupulus) Matrimony Vine Lycium halimifolium) Mint Menta spicata) Wayfaringtree Viburnum Virburum lantana) European Cranberrybush Viburnum opulus) Vanhoutte Spirea Spiraea vanhouttei) Englemann Ivy Parthenocissus quinquefolia ' Engelmann') Goldmoss Stonecrop Sedum acre) Orange Sedum Sedum kamtschaticum) Two -Row Stonecrop Sedum spurium) White Clover Trifolium repens) Carpet Bugle Ajuga reptans) 34 970.748.4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Matt Pielsticker, AICP, Planning Director RE: Update on Holy Cross Electric Maintenance and West Avon Preserve Trails Restoration DATE: June 17, 2020 SUMMARY: The purpose of this report is to provide Council with an update on the status of the West Avon Preserve’s (WAP) as it relates to recent Holy Cross Electric (HCE) maintenance work on the property. The “on the ground” utility work included regrading old access roads with heavy equipment to access select pole locations. The regrading work was undertaken to provide a wide and stable platform for large equipment to access the poles in order to pull new overhead powerlines through the property as part of a larger project. Staff intends to work directly with HCE management to remedy the excessive damage by entering into a restoration agreement. The restoration agreement and plan will include typical measures (i.e. reseeding and installation of properly designed water bars), as well as addressing damage to the multi-use recreation trails. Staff will return to Council when a final restoration agreement with HCE is finalized. EASEMENT: An easement for HCE’s power transmission lines predates the Town’s ownership of the property. The easement provides HCE and successors the right to construct, reconstruct and maintain its electric transmission or distribution line or system located within the boundaries of the easement. Most of the work took place within HCE’s 100’ easement including the existing dirt access roads. Some road grading appears to have taken place outside HCE’s easement, but on old HCE roads that traversed the property. RIGHT OF WAY PERMIT: On May 6, 2020 HCE applied for a right-of-way permit to gain access from Metcalf Road to the farthest east utility pole, which sits above Metcalf Road, immediately east of the regional power substation on the east side of Metcalf Road. Following a pre-construction meeting between the Town and HCE representatives a permit for that portion of the work was issued. No permits were obtained for work within WAP. TRAIL IMPACTS: Impacts to the Avon Singletree Connector (ASC) and Saddleridge trails has taken place. Although the trails were passable during construction, the trails are now left in a piecemeal fashion that can be confusing to trail users. For example, on a June 18, 2020 site visit bicycle tire marks were observed on sections of newly graded road where they never existed before. This could lead to trail users venturing into areas that were previously viewed as native or off limits. The ASC and Saddleridge trails predate the Town’s acquisition of the WAP. The ASC trail connects the Nottingham Road cul-de-sac trailhead to the Singletree community on the west. Both trails were constructed by hand with volunteer labor over the course of several years. As mentioned, portions of the trail follow the HCE pre-existing road alignments, as well as cross over the HCE roads multiple times. On June 18, 2020, members of the Vail Valley Mountain Trails Alliance, Town staff, and McGill Trails met on site to review the current state of the property and determine the best path forward. A plan and estimated costs to remedy the damage to trails will be produced in the coming weeks. ATTACHMENTS: A – Map B – Photographs of Road Grading 970.748.4413 mpielsticker@avon.org ATTACHMENT A – HCE Roads and West Avon Preserve Trails 970.748.4413 mpielsticker@avon.org ATTACHMENT B – PHOTOGRAPHS FROM JUNE 18, 2020 ASC trail meeting newly graded road ASC trail/HCE Road 970.748.4413 mpielsticker@avon.org Water bar installed by HCE ASC trail and Road with regraded road in Distance 970.748.4413 mpielsticker@avon.org Saddleridge Trail and regraded HCE road – road climbs to poles on top of photo ASC Trail Alignment – now a 12’ road 970.748.4413 mpielsticker@avon.org Excess dirt pushed down hillside below HCE poles Overhead view of powerlines, access roads, and Saddleridge trail meeting road 970.748.4413 mpielsticker@avon.org Small water bar on ASC/Road above Singletree – West side of WAP West side of ASC and access road as it runs into June Creek Rd in Singletree 970-748-4055 swright@avon.org 970-300-4373 pwisor@garfieldhecht.com TO: Honorable Mayor Smith Hymes and Councilmembers FROM: Scott Wright, Assistant Town Manager/Finance Director Paul Wisor, Town Attorney RE: Resolution 20-19 – Collaboration Agreement for COVID-19 Reimbursement DATE: June 19, 2020 SUMMARY: Staff is requesting Town Council’s approval of Resolution 20-19, which authorizes the execution the Collaboration Agreement by and between Eagle County and the municipalities located within Eagle County. The Collaboration Agreement will allow the Town to access funds made available to counties and local governments for the purpose of reimbursing such entities for expenses incurred due to the COVID -19 pandemic. BACKGROUND: As of May 29, the Department of Local Affairs (“DOLA”) will allocate up to $257 million to counties and local governments across the state from the Coronavirus Relief Fund in an effort to reduce the financial impact of the COVID-19 pandemic. The amount of funds allocated to Eagle County total nearly $4.7 million based on population. Eagle County has proposed entering into a Collaboration Agreement in order to provide for the distribution of funds to local governments within Eagle County. The Town is receiving approximately $564,000.00 for reimbursement related to COVID-19 expenses. This amount represents all expenditures incurred by the Town to date. Under the requirements of the CARES Act and procedures set forth by the State, the Town of Avon needs to “opt-in” for reimbursement with DOLA by July 7th. The Collaboration Agreement must be submitted to DOLA by July 7th as well. The Town will be reimbursed for expenditures that: 1) are necessary expenditures incurred due to the public health emergency with respect to the COVID-19 pandemic; 2) were not accounted for in the the Town’s 2020 budget and 3) incurred during the period that begins March 1, 2020 and ends on December 30, 2020. PROPOSED RESOLUTION: Resolution 20-19 approves the form of the Collaboration Agreement, subject to final approval by the Town Attorney. FINANCIAL CONSIDERATIONS: The Town is not required to expend any funds in connection with the Collaboration Agreement. RECOMMENDATION: Staff recommends approval of Resolution 20-19. OPTIONS: Options for Council consideration are outlined below: • Approve Resolution 20-19 as presented • Take no action PROPOSED MOTION: “I move to approve Resolution 20-19, thereby approving the Collaboration Agreement between Eagle County and the Town of Avon for the purpose of obtaining reimbursement for COVID-19 related expenses.” Page 2 of 2 Thank you, Scott and Paul ATTACHMENTS: Exhibit A – Resolution 20-19 Res 20-19 Approving a Collaboration Agreement Regarding Disbursement of CARES Act Funds June 19, 2020 Page 1 of 3 TOWN OF AVON RESOLUTION 20-19 SERIES OF 2020 APPROVING A COLLABORATION AGREEMENT REGARDING DISBURSEMENT OF CARES ACT FUNDS WHEREAS, on May 29, 2020, the Colorado Department of Local Affairs (“DOLA”) allocated up to $275 million to local governments across the state from the Coronavirus Relief Fund (“CVRF”) in an effort to reduce the financial impact of the COVID-19 pandemic; and WHEREAS, the federal government established the CVRF as part of the federal CARES Act, and the CARES Act allows local governments to receive reimbursements for qualifying necessary expenditures; and WHEREAS, pursuant to DOLA guidelines, municipalities must enter into an intergovernmental agreement with their respective counties in order to receive CARES Act funds from the CVRF; and WHEREAS the purpose of the intergovernmental agreement, attached hereto and incorporated herein as Exhibit A (the “IGA”), is to provide for the allocation of funds that: 1) are necessary expenditures incurred due to the public health emergency with respect to the COVID-19 pandemic; 2) were not accounted for in the Town’s 2020 budget; and 3) were or will be incurred during the period that began on March 1, 2020 and ends on December 30, 2020; WHEREAS, Section 18(2) of Article XIV of the Colorado Constitution and Sections 29- 1-201, et seq. and 29-20-105 of the Colorado Revised Statutes authorize and encourage governments to cooperate by contracting with one another for their mutual benefit; and WHEREAS, the Town has, to date, expended approximately $564,000 in its response to the COVID-19 pandemic, and the Avon Town Council desires to enter into the IGA for purposes of being reimbursed for these expenditures; and Res 20-19 Approving a Collaboration Agreement Regarding Disbursement of CARES Act Funds June 19, 2020 Page 2 of 3 WHEREAS, the Avon Town Council hereby finds, determines and declares that this Resolution will promote the health, safety and general welfare of the Avon community. NOW THEREFORE, BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. The Town Council hereby approves the IGA in substantially the same form as attached hereto as Exhibit A, and in a form approved by the Town attorney, and authorizes the Town Manager to execute the IGA on behalf of the Town. Section 2. This Resolution shall take effect immediately upon its passage. [SIGNATURE PAGE FOLLOWS] Res 20-19 Approving a Collaboration Agreement Regarding Disbursement of CARES Act Funds June 19, 2020 Page 3 of 3 ADOPTED this 23rd day of June 2020. AVON TOWN COUNCIL By: __________________________________ Sarah Smith-Hymes, Mayor Attest: ________________________________ Brenda Torres, Town Clerk AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to order at 5:00 p.m. A roll call was taken, and Council members present by video/audio were Amy Phillips, Tamra Underwood, Jennie Fancher, Jake Wolf, Scott Prince, and Chico Thuon. Also present were Mobility Director Eva Wilson, Public Works Director Gary Padilla, Human Resources Director Lance Richards, Town Attorney Paul Wisor, Police Chief Greg Daly, Executive Assistant to the Town Manager Ineke de Jong, Town Manager Eric Heil, and Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:37 Mayor Smith Hymes requested to pull items 7.2 and 7.3 from the written reports as direction from Council is needed. She put these as business items 5.7 and 5.8. Councilor Fancher moved to approve the agenda as amended. Mayor Pro Tem Phillips seconded the motion and it passed by a vote of 6 to 1. Councilor Wolf voted no. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:42 No conflicts of interest were disclosed. Mayor Smith Hymes recognized what is going on lately, the unprecedented COVID-19 pandemic and the police brutality against an African American, George Floyd. She read a joint Eagle County Law Enforcement letter that was written after the protest in Vail, in which they shared their thoughts on recent national events. The peaceful protest planned in Nottingham Lake Park last Saturday was postponed due to the disappearance of 3-year old Sebastian Castro in Eagle. 4. PUBLIC COMMENT Video Start Time: 00:04:52 Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email for public comments. Braden Angel introduced himself and commented that he is running for District Attorney. He shared his email and website for questions: info@angelfordistrictattorney.com and angelfordistrictattorney.com Ernest Saeger, Executive Director of the Vail Valley Mountain Trails Alliance, commented on the current status of the West Avon Preserve. He expressed he is disappointed they were not brought in from the beginning of this project in order to be proactive about it. He mentioned Vail Valley Mountain Trails Alliance would like to be involved with the Town of Avon, Holy Cross Energy, and Eagle Valley Land Trust to plan how to reestablish these trails to their previous state. 5. BUSINESS ITEMS 5.1. PRESENTATION: VAIL HEALTH (TBD VAIL HEALTH) Video Start Time: 00:17:20 Chris Lindley, Executive Director of Eagle Valley Behavioral Health, presented the most updated data and statistics regarding COVID-19 and answered questions from Council. He mentioned that, as of today regarding inpatient hospitalization, there is only one patient hospitalized and Vail Health had AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE no more than two patients over the past 55 days; Outpatients continue with no concern below twenty-five patients per day; and regarding the wellness of the hospital clinicians, they have zero individuals test positive for over 35 days. Rate of COVID-19 spread has remained low since the end of March. He said COVID-19 is a serious threat and reminded people to stay at home as much as possible. Mr. Lindley requested Council to focus on the economic recovery. 5.2. RESOLUTION NO. 20-15 AUTHORIZING DEED RESTRICTION HOUSING PROGRAM (TOWN MANAGER ERIC HEIL AND TOWN ATTORNEY PAUL WISOR) Video Start Time: 01:11:04 Town Attorney Paul Wisor gave a brief summary and went through the changes made since the last meeting on May 26, 2020. Councilor Prince requested to clarify the definition of qualified owner and whether related or unrelated owners can be together on the loan and/or the title. Mayor Pro Tem Phillips requested to change natural person to natural person(s). Councilor Prince also pointed out some edits in the paperwork to be corrected. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to approve Resolution 20-15 Authorizing the Avon Deed Restriction Housing Program with the changes suggested by Mayor Pro Tem Phillips and Councilor Prince. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously. 5.3. PUBLIC HEARING: SECOND READING OF ORDINANCE NO. 20-06 AMENDING SECTION 3.12.110 OF THE AVON MUNICIPAL CODE TO AUTHORIZE ALLOCATION OF A PORTION OF REAL ESTATE TRANSFER TAX REVENUE TO THE COMMUNITY HOUSING FUND (TOWN MANAGER ERIC HEIL) Video Start Time: 01:41:27 Town Manager Eric Heil presented. Mayor Smith Hymes opened the Public Hearing and no public comments were made. Mayor Pro Tem Phillips moved to approve the second and final reading of Ordinance 20-06 Amending Section 3.12.110 of the Avon Municipal Code to Authorize Allocation of a Portion of Real Estate Transfer Tax Revenue to the Community Housing Fund. Councilor Fancher seconded the motion and the motion passed unanimously. 5.4. WORK SESSION: WILDRIDGE PROPERTY OWNER SURVEY (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:44:37 Planning Director Matt Pielsticker presented. Councilor Underwood expressed serious concern about asking certain questions as Council may not want to hear the answers and Council is elected to decide on some of these issues. Council discussed adding renters to the survey, rather than focusing only on homeowners. How many months/weeks a year people spend in their home should be included. Mayor Smith Hymes proposed to offer an incentive for completing the survey. Councilor Prince agreed. Councilor Fancher suggested to have an outdoor, socially distant, community outreach meeting to get people involved. Town Manager Eric Heil suggested Avon Business Vouchers as incentive. Mayor Smith Hymes called for public comments and no public comments were made. She reminded AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE the public about the Wildridge Outreach meeting tomorrow night starting at 5:30 p.m. 5.5. WORK SESSION: I-70 UNDERPASS DESIGN PRESENTATION (TOWN ENGINEER JUSTIN HILDRETH) Video Start Time: 02:15:24 Town Engineer Justin Hildreth presented. He explained this is a follow up presentation about one of the Capital Improvement Projects. Pedro Campos, on behalf of Zehren and Associates, made a presentation on this project and answered questions from Council. Councilor Wolf and Councilor Thuon expressed they are not in favor of spending any money o n this and feel as if it is a waste of money. They suggested staff should just stay on top of melting the snow and ice. Councilor Fancher said Council should not put a number on community safety. Councilor Prince feels this is not the right time and suggested to wait until next summer. He does not support snow melt at all. Councilor Phillips confirmed that there is over $83 Million in residential property ownership at Nottingham Road and those owners and residents deserve a safe road crossing. Councilor Wolf moved to immediately halt the Avon I-70 Underpass Improvements project. Councilor Thuon seconded the motion and the motion failed on a vote of 3 to 4. Councilor Fancher, Councilor Underwood, Mayor Pro Tem Phillips and Mayor Smith Hymes voted no. Councilor Underwood moved to continue, in the 2020 Capital Budget, with design elements for the I- 70 Underpass project as proposed tonight, the West side only, and using local contractors like Zehren and Associates and the civil engineer that Pedro Campos has been using and who is from Eagle, and spending $90,000 on design, boosting our local economy. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 4 to 3. Councilor Wolf, Councilor Thuon and Councilor Prince voted no. 5.6. OUTDOOR USE OF AMPLIFIED SOUND APPLICATION (CASE MANAGER DANITA DEMPSEY) Video Start Time: 03:00:38 Town Manager Eric Heil presented and answered questions from Council. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Wolf moved to approve the Outdoor Use of Amplified Sound Application for the Avon Pop Up Music performances at the Main Street Mall. Councilor Fancher seconded the motion. Councilor Wolf amended his motion to drop Main Street Mall as he would like to keep flexibility if staff decides on another location. Councilor Fancher seconded the amended motion and the motion passed unanimously. 5.7. PULLED WRITTEN REPORT 7.2 ELECTRIC VEHICLE READINESS PLAN (MOBILITY DIRECTOR EVA WILSON) Video Start Time: 03:06:21 Mobility Director Eva Wilson joined the meeting and answered questions from Council. She explained this will work on a membership basis. Town Manager Eric Heil mentioned this was in the budget and because Mobility Director Eva Wilson got the charger donation approved, it is now much under budget of what the budget was. Council direction was to proceed with this project. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE 5.8. PULLED WRITTEN REPORT 7.2 COURT RESURFACING UPDATE (REC DIRECTOR JOHN CURUTCHET) Video Start Time: 03:11:14 Recreation Director John Curutchet joined the meeting and answered questions from Council. Town Manager Eric Heil explained that if Council is in support of going with the “Pro Bounce” system on both courts, he would bring back a budget amendment to increase the Capital Improvement Expenditure for the court remodel compared to what was originally in the budget. Recreation Director John Curutchet explained the proposal is 2 full tennis courts, 2 full pickleball courts and 1 dual tennis/pickleball court. Councilor Underwood requested staff talk to the Vail Recreation District court person to see what system they use and if they are please d with it before buying the “Pro Bounce” system. Council direction was to proceed with this project. 6. CONSENT AGENDA 6.1. APPROVAL OF MINUTES FOR MAY 26, 2020 COUNCIL MEETING (TOWN CLERK BRENDA TORRES) Video Start Time: 03:21:55 Councilor Underwood moved to approve the Consent Agenda as presented. Councilor Fancher seconded the motion and it passed on a vote of 6 to 1. Councilor Wolf voted no. 7. WRITTEN REPORTS 7.1. JUNE 2ND PLANNING AND ZONING COMMISSION MEETING ABSTRACT (PLANNING DIRECTOR MATT PIELSTICKER) 7.4. WATER CONSERVATION REPORT (PUBLIC WORKS SUPERINTENDENT DREW ISAACSON) 8. MAYOR & C OUNCIL COMMENTS & MEETING UPDATES (10 MINUTES) Video Start Time: 03:23:26 Councilor Fancher thanked all town staff who came out for cleanup day. She thought it was productive and she enjoyed the live music. Councilor Wolf asked if there was a staff meeting about the musical playground. Town Manager Eric Heil confirmed there was a meeting and the potential locations: benches next to Recreation Center, Recreation Center entrance, next to Lake Street bus station, and the playground. He asked if there will be another piano. Councilor Wolf thanked Mayor Smith Hymes for the birthday cake. He also thanked the Police Departments in the Valley for setting an example for other communities and their effective communication. Councilor Underwood showed off her Avon logo face mask and thanked Public Works Director Gary Padilla for the awesome face covering design. Councilor Thuon asked for Council members’ input about how businesses are opening and how people are perceiving the re-opening. There is a big split in the community. Some act as if everything is fine and back to normal. He personally observed inappropriate behavior and lots of people acting like the virus is gone. Council members shared their opinion about wearing masks. Mayor Smith Hymes pointed out that based on Chris Lindley's presentation this evening, now is the time to test the "self-responsibility" of our community and see if we get another spike. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE Councilor Wolf mentioned he is proud to have been the first one to wear a mask to a Council meeting. He announced his performance at the Vilar Center on Thursday. Mayor Pro Tem Phillips responded to Councilor Thuon’s comments about wearing masks. She also stated it was very surreal to see our Avon Police Department Awards being given out during the May 26, 2020 Council meeting, while at the same time she was receiving news alerts from the Minneapolis Police Violence. She suggested for anyone in the public who missed it, to look at the first hour and a half of the May 26 Council meeting to see how great our Avon Police Department is. She also asked if we could give out free masks during the peaceful protest once it is rescheduled. She closed her comments thanking Public Works Director Gary Padilla for putting out the flag stands. She requested to add more flags to each existing pole and add some stands at entrances/exits on Avon Rd and I-70. Councilor Wolf asked if there is an update on the reopening of the Recreation Center. Town manager Eric Heil explained the reservation system. Councilor Prince commented that the system in place seems to be working very well and the reservation system is very easy. The staff is making it work and people adjust. 9. EXECUTIVE SESSION PERSONNEL MATTER CONCERNING TOWN MANAGER ANNUAL REVIEW PURSUANT TO CRS §24-6 -402(4)(F). Video Start Time: 03:46:31 Mayor Smith Hymes moved to convene into Executive Session for a Personnel Matter Concerning Town Manager Annual Review Pursuant to CRS §24-6-402(4)(F). Councilor Underwood seconded the motion and the motion passed unanimously. The time was 8:46 p.m. Executive Session was hosted in a virtual format, using Zoom.us. Council members present were Tamra Underwood, Jennie Fancher, Chico Thuon, Amy Phillips, Scott Prince and Jake Wolf. Also present was Town Attorney Paul Wisor. Executive Session started at 8:53 p.m. Executive Session ended at 10:00 p.m. 10. A DJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 10:00 p.m. AVON REGULAR MEETING MINUTES TUESDAY JUNE 9, 2020 SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Brenda Torres, Town Clerk APPROVED: Sarah Smith Hymes ___________________________________ Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood 970.748.4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Matt Pielsticker, AICP, Planning Director RE: Wildridge Community Survey DATE: June 18, 2020 SUMMARY: At your last meeting staff was authorized to move forward with a Wildridge Community survey. Council provided feedback on the draft questions and direction to include renters in addition to property owners. Additionally, direction was provided to incentivize the survey to increase the response rate. At the June 23, 2020 meeting the Town Council will be asked to approve the final revised survey (Attachment A). For convenience I have attached the June 9, 2020 Council packet materials (Attachment B) PUBLIC INPUT: On June 15, 2020 a virtual meeting was held to collect additional comments and input on the draft survey from the community. In addition to the 11 attendees present at the virtual meeting, 3 separate sets of written comments were received via Email (Attachment C). Additional coordination took place after receiving these comments to further refine the content of the final survey. Thank you, Matt ATTACHMENTS: A – Survey B – June 9, 2020 Council Packet Materials C – Public Comments on previous Draft from June 9, 2020 Council Packet Attachment A – Survey 1. What is the zip code of your primary residence? [OPEN-END] 2. Do you reside and/or own property in the Wildridge Subdivision in Avon, CO? a. Yes b. No [TERMINATE] 3. What is the street address of the property you reside and/or own in the Wildridge Subdivision? [OPEN-ENDED AND CROSS VERIFIED BY STAFF BASED UPON VOTER AND ASSESSOR’S RECORDS] 4. Please select which best fits you: a. I am a property owner and full-time resident in Wildridge b. I am a renter who is leasing property in Wildridge c. I am a property owner in Wildridge, but leasing my unit(s) d. I am a property owner, but not a full-time resident in Wildridge, nor leasing my unit [IF YES– ROUTED TO QUESTION 5] e. I own multiple units in Wildridge, and I am a full-time resident in Wildridge f. I do not own, nor reside in Wildridge [TERMINATE] 5. [ONLY IF YES ON 4.D] On average, how many months per year do you spend at your unit? Next, we are going to ask you for your feedback regarding short-term rentals in Wildridge. First, you will be given a brief description, and then asked a few questions regarding this topic. You can find more information regarding short-term rentals in Wildridge by clicking here: [INSERT HYPERLINK] SHORT TERM RENTALS Introduction: The Wildridge subdivision was platted and assigned zoning standards in 1981. The Planned Unit Development (PUD) zoning and corresponding Protective Covenants permit residential dwelling units, but not any short-term rentals (i.e. rentals fewer than 31 days), or anything resembling a lodging type unit. 6. Do you support retaining the existing prohibition on short-term rentals in Wildridge? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 7. Do you support short-term rentals being entertained on a limited basis by a special permit process which would include public notification to all property owners within 300’, a public hearing with the Planning and Zoning Commission, licensing, restrictions, and other compliance oversight by the Town of Avon? a. Not at all supportive b. Not very supportive c. Neutral/Unsure 1 d. Very Supportive e. Extremely supportive 8. Do you support the short-term rental prohibition being removed for all properties; thereby allowing short-term rentals as a use by right? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive Next, we are going to ask you for your feedback regarding accessory dwelling units (“lock-offs”) in Wildridge. First, you will be given a brief description, and then asked a few questions regarding this topic. You can find more information regarding accessory dwelling units (lock-offs) in Wildridge by clicking here [INSERT HYPERLINK] ACCESORY DWELLING UNITS Introduction: The Wildridge zoning and Protective Covenants both provide a detailed density assignment to each property. In most cases that density assignment is either 2 Dwelling Units (i.e. duplex) or a multi-family (i.e. 6- Dwelling Units). This definition restricts the ability to add an accessory dwelling unit (ADU) which is designed to be occupied independently of the other unit(s) allowed by zoning and density designation. 9. Do you support the existing prohibition on Accessory Dwelling Units (Lock-offs) in Wildridge? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 10. Do you support Accessory Dwelling Units (Lock-offs) being allowed by a special permit process which would include public notification to all property owners within 300’, a public hearing with the Planning and Zoning Commission, licensing, restrictions, and other oversight by the Town of Avon? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 11. Do you support eliminating the prohibition on Accessory Dwelling Units; thereby allowing up to one (1) Accessory Dwelling Unit (lock-off) by right, per property, if meeting certain standards (i.e. minimum size requirement, parking requirements, separate entrance) and building code requirements? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive 2 e. Extremely supportive Next, we are going to ask you for your feedback regarding community housing on Wildwood Properties. Wildwood Properties are contained wholly within the boundaries of and subject to the same standards and governing documents as the remainder of the Wildridge Subdivision. First, you will be given a brief description, and then asked a few questions regarding this topic. You can find more information regarding Community Housing on Wildwood Properties by clicking here: [ORIENTATION MAP OF AREA AND PROPERTIES] [HYPERLINK TO LONG RANGE PLANS] [HYPERLINK TO WILDRIDGE SUBDIVIONS/PUD PLAT] [HYPERLINK TO JANUARY 12, 2020 MEMO TO TOWN COUNCIL] [HYPERLINK TO PROTECTIVE COVENANTS] COMMUNITY HOUSING ON WILDWOOD PROPERTIES THAT ARE CURRENTLY OPEN SPACE Introduction: The Avon Town Council has expressed interest in pursuing Community Housing on the “Wildwood Properties.” These properties are Tracts Q and N in the Wildridge Subdivision and are located at 1091 and 1088 West Wildwood Road. They are within the Wildridge subdivision. Development of these tracts is not currently permitted under either the Wildridge PUD zoning or the Covenants, both of which designate the properties as “Open Space.” The 2018 Town Owned Properties Plan identifies the Wildwood Properties as potentially suitable for development of deed restricted housing limited to long-term residential use by locals. Initial design concepts indicate the possibility of up to 14 townhome units on the Wildwood Properties. The 2018 Avon Community Housing Plan calls for development of Community Housing on these properties in the next three years. 12. Do you support changing the use from Open Space to permit the Town to build up to 14 multi-family Community Housing units? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive Next, we are going to ask you for your feedback regarding the Wildridge Fire House. First, you will be given a brief description, and then asked a few questions regarding this topic. You can find more information regarding the Wildridge Fire House by clicking here [INSERT HYPERLINK TO 2018 TOWN PROPERTIES PLAN] WILDRIDGE FIRE HOUSE Introduction: In 2017, the Eagle River Fire Protection District vacated the Wildridge Fire House, located at 2600 Saddleridge Loop, in 2017. The property includes a building with two (2) garage bays and two (2) rental apartments on the 2nd level, limited parking for the building, and a pocket park. The 2018 Town Owned Properties Plan envisions reusing the 1st level for either a community space or conversion of the space into additional Town employee rental housing. 3 13. Do you support remodeling the 1st level of the Wildridge Firehouse for use as additional Town employee housing? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 14. Do you support remodeling the 1st level of the Wildridge Fire House for use as a community space available for rent? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 15. How often would you rent and use a community meeting space? a. Never b. Once a year c. A couple of times per year d. Once every couple of months e. Once a month f. Weekly Next, we are going to ask you for your feedback regarding the USFS Road #779 – Metcalf Creek Road. First, you will be given a brief description, and then asked a few questions regarding this topic. [INSERT MAP FOR ORIENTATION] USFS 779 – METCALF CREEK RD. TRAILHEAD Introduction: At the top of Wildridge, located off Wildridge Road East, is United States Forest Service (USFS) Road #779. In 2011, the USFS Travel Management Plan called for the road to be decommissioned. Based upon community input at that time, the Town successfully appealed the plan and the road remains open to all licensed vehicles in the summer months. The road is closed to motorized use in the winter months due to critical deer and elk habitat. Based on limited use and redundancy with other nearby roads Road #779 is low priority for USFS and will continue to deteriorate. 16. Are you familiar with Road #779 at the top of Wildridge? a. Yes b. No [SKIPS TO NEXT SECTION/TOPIC] 17. If you use Road #779, for what purpose(s)? a. Passive recreation including walking, running, hiking b. Summer motorized use include 4x4, ATV, motorcycle c. Winter snowmobiling d. Bicycling e. Other 4 18. Do you believe that Road #779 needs improvements to prevent further deterioration? a. Yes b. No c. Unsure 19. Do you support Town using resources to design and pursue trailhead improvements (i.e. on street parking, trailhead sign, and seasonal closure gate) where Road #779 meets Wildridge Road East? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 20. Do you support continued motorized vehicular and recreation use of Road #779? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 21. Do you support discontinuing motorized vehicular use of Road #779 and limiting use to passive recreation? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive Next, we are going to ask you for your feedback regarding transit options for Wildridge. First, you will be given a brief description, and then asked a few questions regarding this topic. You can find more information regarding transit options for Wildridge by clicking here: [INSERT HYPERLINK TO A RECENT TRANSIT STUDY] TRANSIT OPTIONS FOR WILDRIDGE Introduction: Traditional public transportation options for Wildridge have proven to be challenging and expensive due to the low density of the Wildridge development. Pilot transit programs for winter have been attempted in the past. The ridership numbers were low and the cost per rider were very high. Recent innovations in transit technology and the growth of transportation network companies (e.g. Lyft, Uber), and even local taxi services moving to App-based hailing, potentially bring transit solutions back on the table for Avon and residents to consider. Other communities that have implemented ride-hailing service have provided subsidies to reduce the fare cost per rider. 22. Do you support trying another transit pilot program based on a ride-hailing service to/from Wildridge during the Beaver Creek ski season utilizing a third-party transportation company? a. Not at all supportive b. Not very supportive c. Neutral/Unsure 5 d. Very Supportive e. Extremely supportive 23. How frequently would you use a ride-hailing service during the winter? a. Never b. A couple of times during the season c. Once a month d. A couple of times a month e. Once a week f. A couple of times a week 24. Would you be willing to pay a $5 fare? [ASK ONLY OF THOSE WHO SELECT C,D,E in Q22] a. Yes b. No Next, we are going to ask you for your feedback regarding wildfire mitigation in Wildridge. First, you will be given a brief description, and then asked a questions regarding this topic. You can find more information regarding wildfire mitigation in Wildridge by clicking here [INSERT HYPERLINK TO WILDRIDGE WILDFIRE MITIGATION PLAN] WILDFIRE MITIGATION Introduction: A Community Wildfire Assessment of Wildridge was conducted by The Eagle River Fire Protection District’s Wildland Mitigation Specialist. The assessment was informed by an on-site audit, review of topography, and means of egress from the community. An extensive list of mitigation efforts is outlined, primarily in the form of removing vegetation in buffer areas to provide defensible space to slow the spread of wildland fires and to provide areas of defensible space for fire fighters in the event of a fire. Work began this spring on clearing areas on Town owned parcels. The most effective wildland fire mitigation effort will also include the creation of defensible spaces on private properties throughout select areas of the subdivision. 25. Do you support the Town budgeting financial resources to assist with portions of fire mitigation (i.e. 50% cost share) on private properties, with resources prioritized in areas with the most potentially erratic fire behavior? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive Next, we are going to ask you for your feedback regarding a possible secondary emergency egress from the Wildridge Subdivision. First, you will be given a brief description, and then asked a question regarding this topic. [INSERT MAP FOR ORIENTATION] EMERGENCY EGRESS FROM WILDRIDGE Introduction: The Town of Avon, Eagle River Fire Protection District, and the United States Forest Service have created an emergency egress plan and route for use in the event the primary egress using Metcalf Road is impassible. The current secondary egress route is a 5 ½ mile direct route utilizing USFS roads 6 717.1B and 774, that extend over to the Berry Creek trailhead near Shaw Cancer Center in Edwards. An alternate route could start at June Creek Road and extend directly south into the eastern portion of the Singletree neighborhood. If improved, this secondary route could shorten the secondary emergency egress by approximately 4 miles, thereby enabling a significantly faster exit from Wildridge by passenger vehicles. Alternatively, it could be used for emergency egress of the Singletree Community in the event of an emergency. 26. Do you support the Town’s efforts to work with all necessary parties to establish an “emergency only” evacuation route for vehicles on the June Creek Road? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive TRAFFIC/SAFETY Introduction: The posted speed limit in the Wildridge Subdivision is 25 miles per hour and most roadways include a recreation path on one side of the road that is used for walking and bicycling (if on correct side of road) purposes. Limited speed tables have been introduced and taken away over the years. Additionally, parking on all Wildridge roads is prohibited due to steep grades, limited visibility on sweeping turns, safety, and for snowplowing in the winter months. 27. Do you support additional traffic controls and traffic calming to slow traffic in the Wildridge neighborhood? a. Not at all supportive b. Not very supportive c. Neutral/Unsure d. Very Supportive e. Extremely supportive 28. How safe do you feel as a pedestrian or passive recreation user on roads in the Wildridge neighborhood? a. Not at all safe b. Not very safe c. Neutral/Unsure d. Very safe e. Extremely safe ONGOING ENGAGEMENT WITH THE TOWN Introduction: The Town offers several ways for residents to receive information and stay engaged with all Town happenings. The Town continually strives to increase community engagement and look for new ways to communicate with our residents and guests. 29. Which of the following sources for news and information about the Town of Avon do you use? a. Avon.org Town website b. E-Services (e-Newsletter, news releases, agendas) c. Social Media 7 d. Digital Signs around Town e. Sandwich Board Signs around Town f. Attend or watch meetings g. Vail Daily h. Local Radio i. Local Television j. Blog or other websites k. Private e-mail lists l. Other ___________________ 30. Please rank the top three sources of information you use to obtain Town of Avon information, ranking the top source #1, second source #2 and third source #3. a. Avon.org Town website b. E-Services (e-Newsletter, news releases, agendas) c. Social Media d. Digital Signs around Town e. Sandwich Board Signs around Town f. Attend or watch meetings g. Vail Daily h. Local Radio i. Local Television j. Blog or other websites k. Private e-mail lists l. Other ____________________ OPEN COMMENTS Please provide any comments you have for the Town concerning the Wildridge neighborhood. 31. Would you be interested in participating in future online research regarding your community in the future? a. Yes b. No 32. Please provide the following contact information. (You must provide this information to be entered into a drawing for $100 vouchers redeemable at participating Avon businesses): a. First Name ________________________________________________ b. Last Name ________________________________________________ c. Email Address _____________________________________________ 8 970.748.4413 mpielsticker@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Matt Pielsticker, AICP, Planning Director RE: Wildridge Community Survey DATE: May 28, 2020 SUMMARY: Council has expressed interest in determining community preferences in Wildridge on several topics. This report presents a proposed on-line survey of Wildridge property owners. Included in the report is an explanation of the on-line survey process, estimated costs, sample questions, and proposed community input process on the survey format and questions before the survey is implemented. Staff proposes to utilize the professional services of Intercept Insights, an Avon based firm specializing in market data gathering and analytics. This on-line survey process is anticipated to be used for other community survey processes in the future with the intent that this on-line format is less expense and can achieve a higher response rate than previous community survey efforts. BACKGROUND: Previous community surveys have queried participants to the neighborhood level to gain a better understanding on preferences of Avon’s largest neighborhood. Even with sorting capability by neighborhood, the breadth and depth of the community wide survey has made it difficult to gain a deeper understanding of topics more relevant to the Wildridge community. This opportunity to poll Wildridge on targeted topics has been discussed on multiple occasions. The Capital Improvements Fund includes projects and studies related to Town-owned properties in the neighborhood. This, coupled with the fact that there is no operating Homeowners Association for Wildridge, make this an opportune time to move forward and gain a better understanding of owners’ priorities. PROCESS AND FORMAT: There are 778 separate property owners in Wildridge. A Wildridge Survey notice would be sent by post card and by email to each property owner for which we have an email. A survey of property owners is proposed because many of the questions concern rights and restrictions on property owners. The survey would permit two responses per individual property. The notice information will provide a link to the on-line survey where the Respondent would provide the physical address of the property which enables the survey to avoid duplication. The on-line format will include a welcome statement, explanation of the survey process, a series of questions, and a thank you statement. The target response rate is 25% (i.e. 195 respondents). This is higher than industry standards for an on-line community survey. Staff will utilize publicity on our website and social media, publicity through the June 10 Wildridge community meeting as well as a potential follow-up community meeting, use of the mobile message board at the bottom of Wildridge, follow-up reminders via e-mail and post card to encourage broad response. The on-line survey format will allow a near instantaneous receipt of results. Intercept Insights will provide the results in a report format which can be disseminated to Council and the respondents. SURVEY SCHEDULE: The following schedule is proposed: June 15: Conduct a virtual Community Meeting to receive input on Community Survey June 23: Present revised survey questions to Council along with demonstration of on-line format and information. June 29: Send Postcards and Email notices, commence other publicity, open the on-line survey. July 15: Send reminders via e-mail and post cards. 1 ATTACHMENT B - JUNE 9th PACKET MATERIALS 970.748.4413 mpielsticker@avon.org July 24: Close the Community Survey. July 28: Forward raw survey results to Council and Respondents. August 11: Present Wildridge Community Survey Report to Council including assessment of process. FINANCIAL: The direct cost for the Wildridge Community Survey is estimated to be $5,000, which consists of the Intercept Insight’s estimate ($3,500) and for post card mailings ($1,500). The Community Development budget includes $2,000 for “Community Outreach” postage. This was increased from previous years with the expectation that more outreach of this manner would be conducted this year. Additionally, Community Development has delayed 2020 Deed Restricted Unit compliance performed by the Eagle Valley Home Store, beyond initial contact with property owners. This results in approximately $5,000 from the “Professional Services” line item to be applied to this effort. The Wildridge Community Survey can be conducted within the existing Community Development Budget. OBJECTIVES: The objectives are the following: (1) Receive input from Wildridge property owners on a variety of topics, including policies and potential projects in Wildridge. (2) Achieve a 25% response rate. (3) Conduct a trial run Avon on-line survey that could be replicated for other neighborhoods, a Community Wide survey, business owners survey, and other specific survey purposes. (4) Increase community engagement with the Wildridge Community. SURVEY TOPICS: Proposed survey topics include: • Short Term Rentals • Lock-off Accessory Dwelling Units (aka “Lock offs”) • Community Housing on Wildwood Properties • Wildridge Firehouse Conversion • USFS 779 Trailhead Improvements • Rideshare or Ride hail Service • Wildfire Mitigation • Level and Type of Engagement Preferences SAMPLE DRAFT QUESTIONS: In addition to the substantive questions, the survey would ask for the property address to be able to verify property ownership and would ask whether the property is a primary residence, second home, or rental property. Questions would include an introduction to help provide context to the question. Most questions are presented with a response choice on a Scale of 1 through 5, as 1: Very Opposed, 2: Opposed, 3: Neutral/Unsure, 4: Supportive and 5: Very Supportive. Other response options are noted where applicable. Several questions may be asked on a topic to identify the scope of preferences. The following questions have not been professionally vetted by the consultant and would further modified prior the next step in the process. Sample draft questions include: 1. SHORT TERM RENTALS Introduction: Wildridge subdivision was platted and zoned in 1981. The Planned Unit Development (PUD) zoning and corresponding protective covenants permit residential dwelling units, but not any short-term rentals (shorter than 31 days) or anything resembling a lodging type unit. Due to several factors, the short-term rental housing market has grown exponentially in the past ten years 2 ATTACHMENT B - JUNE 9th PACKET MATERIALS 970.748.4413 mpielsticker@avon.org nationwide. More pressure on local housing units and lower inventory may be a result. Town has received both requests to permit short term rentals in Wildridge as well as requests to continue enforcing the existing short-term rental restrictions in Wildridge. Do you support the existing restriction on Short Term Rentals in Wildridge? Should Short Term Rentals in Wildridge be allowed on a limited basis through a special use permit process and with appropriate restrictions and oversight? Should Short Term Rentals in Wildridge be allowed for all properties in Wildridge as a use by right? 2. ACCESORY DWELLING UNITS Introduction: The Wildridge subdivision provides a detailed density assignment to each property. In most cases that density assignment is either 2 Dwelling Units (duplex) or a multi-family (i.e. 6-Dwelling Units). Dwelling Unit is defined as “one or more rooms in addition to a kitchen and bath facilities, in a permanent building, designed for use as a dwelling exclusively by one family or one or more human beings as an independent housekeeping unit and independent of other such families.” This definition restricts the ability to add an accessory dwelling unit (ADU) which is designed to be occupied independently of the other unit(s) allowed by zoning. Accessory Dwelling Units (also called Lock-Offs) have a separate entrance, separate kitchen and separate bathroom which permits the space to be occupied separately for residential use. Do you support the existing restriction on Accessory Dwelling Units in Wildridge? Should Accessory Dwelling Units be allowed on a limited basis through a special use permit process with appropriate restrictions and oversight? Should Accessory Dwelling Units be allowed for all properties in Wildridge as a use by right? 3. COMMUNITY HOUSING ON WILDWOOD PROPERTIES Introduction: The increasing difficulty for locals to find housing is well documented in the Eagle River Valley, especially in the job centers including Avon. The 2017 Town of Avon Comprehensive Plan outlines the goal of “Coordination with neighboring communities to provide an attainable housing program that incorporates both rental and ownership opportunities, affordable for local working families.” The 2018 Town Owned Properties Plan identifies the “Wildwood Properties” as a potentially suitable for housing and the 2018 Avon Community Housing Plan lists pursuing development of Community Housing (deed restricted housing limited to long-term residential use by locals) on the Wildwood Properties in the next three years. The proposed Wildwood Properties are located on Tracts O and N, at 1091 and 1088 West Wildwood Road, which is currently designated as “Open Space”. The Wildridge Properties are owned by the Town and include an equipment storage building. Initial design concepts indicate the possibility of up to 14 townhome units on the Wildwood Properties. The townhomes would be comparable in design with the existing Wildwood neighborhood, would be three bedrooms with a two-car garage, and would be intended for sale with a deed restriction that requires use and occupancy by an Eagle County employee. An amendment to the Wildridge subdivision PUD would be required to develop Community Housing on the Wildridge 3 ATTACHMENT B - JUNE 9th PACKET MATERIALS 970.748.4413 mpielsticker@avon.org Properties. The Avon Home Rule Charter would require a Town wide vote to authorize the sale of the Wildridge Properties to residential buyers. [INCLUDE PICTURE OF AREA] Do you support changing the use from Open Space to Community Housing to permit the Town to build up to 14 multi-family Community Housing units? Do you support a Town wide vote in accordance with the Avon Home Rule Charter to authorize sale of the Wildridge Properties as deed-restricted Community Housing to residential buyers? 4. WILDRIDGE FIRE HOUSE Introduction: The Eagle River Fire Protection District vacated the Wildridge Fire House, located at 2600 Saddleridge Loop, when the Joint Public Safety building was constructed in 2017. The property includes a building with two (2) garage bays and two (2) upstairs apartments, limited parking for the building, and a pocket park. The 2018 Town Owned Properties Plan notes a conversion to housing as a potential future use of the first level. Do you support remodeling the 1st level of the Wildridge Firehouse for use as additional Town employee housing? Do you support remodeling the 1st level of the Wildridge Fire House for use as a community space available for rent? How often would you rent and use a community meeting space? Once per year, twice per year, three times per year, four times per year. 5. USFS 779 – METCALF CREEK RD. TRAILHEAD Introduction: At the top of Wildridge, located off Wildridge Road East, is United States Forest Service (USFS) Road #779. This road accesses USFS land by way of a steep semi-improved road through a Town- owned open space tract. As part of the USFS Travel Management Plan in 2011, the road was slated to be decommissioned. Pursuant to input by the Town of Avon and Avon community, the road remains open to all modes of travel in the summer months and is closed to motorized use in the winter months due to critical deer and elk habitat. Based on its limited use, redundancy with other parallel routes, non-emergency use status, and limited USFS financial resources, Road #779 is low priority for the USFS and will continue to deteriorate. There is some potential and risk that USFS may consider decommissioning Road #779 in the future if deterioration continues. Do you believe that Road #779 needs improvements to prevent further deterioration? Do you support the Town using resources to design and pursue trailhead improvements where USFS 779 meets Wildridge Road East? Do you support continued motorized vehicular and recreation use of Road #779? 4 ATTACHMENT B - JUNE 9th PACKET MATERIALS 970.748.4413 mpielsticker@avon.org Do you support discontinuing motorized vehicular and recreation use of Road #779 and limiting use to passive recreation? 6. TRANSIT OPTIONS FOR WILDRIDGE Introduction: Public transportation options for Wildridge are challenging and expensive due to the low density of the Wildridge development. Pilot transit programs for winter have been attempted in the past. The ridership numbers were low and the cost per rider were very high. Recent innovations in transit technology and the growth of transportation network companies (e.g. Lyft, Uber), and even local taxi services moving to App-based hailing, potentially bring transit solutions back on the table for Avon and residents to consider. Other communities that have implemented ride-hailing service have provided subsidies to reduce the fare cost per rider. Are you supportive of trying another transit pilot program based on a ride-hailing service to/from Wildridge during the Beaver Creek ski season utilizing a third-party transportation company? Would you be willing to pay a $5 fare? How frequently would you use a ride-hailing service in the winter? Never. Once per month or less. Twice per Month. Once Per Week. More than Once per Week. 7. WILDFIRE MITIGATION Introduction: A Community Wildfire Assessment of Wildridge was conducted by The Eagle River Fire Protection District’s Wildland Mitigation Specialist. The assessment was informed by an on-site audit, review of topography, and means of egress from the community. An extensive list of mitigation efforts is outlined, primarily in the form of removing vegetation in buffer areas to provide defensible space to slow the spread of wildland fires and to provide areas of defensible space for fire fighters in the event of a fire. Work began this spring on clearing areas on Town owned parcels. Due to the Town’s limited land holdings within the neighborhood, the most effective wildland fire mitigation effort will include creation of defensible spaces on private properties throughout select areas of the subdivision. Do you support the Town budgeting financial resources to assist with portions of fire mitigation (i.e. 50% cost share) on private properties, with work being prioritized in areas with the most potentially erratic fire behavior? 8. ONGOING ENGAGEMENT WITH THE TOWN Introduction: The Town offers several ways for residents to receive information and stay engaged with all Town happenings. The Town continually strives to increase community engagement and look for new ways to communicate with our residents and guests. Which of the following sources for news and information about the Town of Avon do you use? INFORMATION FROM TOWN OF AVON a. Avon.org Town website b. E-Services (e-Newsletter, news releases, agendas) 5 ATTACHMENT B - JUNE 9th PACKET MATERIALS 970.748.4413 mpielsticker@avon.org c. Social Media d. Digital Signs around Town e. Sandwich Board Signs around Town f. Attend or watch meetings INFORMATION FROM OTHER SOURCES a. Vail Daily b. Local Radio c. Local Television d. Blog or other websites e. Private e-mail lists g. Other ____________________ Please rank the top three sources of information you use to obtain Town of Avon information, ranking the top source #1, second source #2 and third source #3. a. Avon.org Town website b. E-Services (e-Newsletter, news releases, agendas) c. Social Media d. Digital Signs around Town e. Sandwich Board Signs around Town f. Attend or watch meetings g. Vail Daily h. Local Radio i. Local Television j. Blog or other websites k. Private e-mail lists l. Other ____________________ 9. OPEN COMMENTS Please provide any comments you have for the Town concerning the Wildridge neighborhood. 6 ATTACHMENT B - JUNE 9th PACKET MATERIALS 1 From: Sent: To: Subject: Dee Wisor Sunday, June 14, 2020 7:53 AM Matt Pielsticker WIldridge Survey Hi Matt‐ I thought I'd provide a few written suggestions for the survey: 1. Traffic. An issue is speeding particularly on the Wildridge Road circle. Is more enforcement warranted or should there be traffic calming devices or some combination? Also it is my observation that there are some unlicensed vehicles operating on Town roads in Wildridge. Another issue I have observed is that bicycle riders are riding both with and against traffic. Some interpret the pedestrian lane as being where they should be. I understand state law to be that a bicycle rider should ride with traffic. As a rider I have had motorists give my advice using universal sign language that I am in the wrong. Finally is enforcement of the prohibition of parking on roads in Wildridge, I think people do not understand that prohibition. 2. As you know there is interest in the neighborhood in an alternate emergency evacuation point. Consider adding a question about using Town resources to address that issue. 3. Noise. This relates in my view related to the off‐road vehicles using Town roads. I believe but have no empirical evidence that many of those vehicles operate at a noise level that exceeds whatever Town noise standards there are. Having said that, I assume there is a Town noise ordinance but have never really investigated. 4. I wonder if there might be some surveying around the covenants. Perhaps this is more educational, but maybe some questions to elicit whether people know some of the chief features and that there is no operating HOA and the Town does not enforce them. Maybe there could also be a question about whether people would be willing to pay annual dues if an HOA were revived. I think it might be worthwhile if the Town posted on the website, and inserted the link in the survey to, your 2015 memo about the covenants with them attached. Although people get these when they close, not many know how to access them. Longer term I wonder if the Town may want to prepare an FAQ about the covenants. Finally I have a question on 779. Is the portion of the road from Wildridge Road to the FS gate a Town road or what is its legal status? I know it is on Town property. Also, have the fire folks ever indicated that they need 779 be maintained so that they can respond to a wildfire? Thanks Matt. ATTACHMENT C - WRITTEN COMMENTS 1 From: Sarah Baker Sent: Monday, June 15, 2020 4:49 PM To: Paul Wisor; Eric Heil; Matt Pielsticker Cc: Peter Copses; Ineke de Jong Subject: Wildridge Community Survey: Input for 6/15 Session Importance: High Matt, Eric and Paul, As you know, I represent Peter and Judy Copses. I intend to speak at this evening’s survey input session, both on behalf of the Copses as well as a group of homeowners in the Wildwood area with whom we are working. Our focus is primarily on Question No. 3 in the survey. As I will explain, we think this question needs work. As proposed, it omits the most relevant information (that is, information about the governing protective covenants) and guides the respondent to the answer it appears the Town wants. This does a disservice to the Wildridge owners, the Town, and the Town’s constituents. I will speak in more detail during the meeting, but I wanted to provide you with our proposed text revision to the language of the question. The 2018 Town Owned Properties Plan identifies the "Wildwood Properties," which are located within the Wildridge Subdivision, as potentially suitable for housing. The 2018 Community Housing Plan lists pursuing development of Community Housing (deed restricted housing limited to long‐term residential use by locals) on the Wildwood Properties in the next three years. The proposed Wildwood Properties are located on Tracts Q and N, at 1091 and 1088 West Wildwood Road, which is currently designated under the Covenants and zoned "Open Space." The Wildwood Properties are owned by the Town and include an equipment storage building. Initial design concepts indicate the possibility of up to 14 townhome units on the Wildwood Properties. The townhomes would be comparable in design with the existing Wildwood neighborhood, would be three bedrooms with a two‐car garage, and would be intended for sale with a deed restriction that requires use and occupancy by an Eagle County employee. More information on the Town's plans can be viewed in this Memo regarding Tract Q and Tract N Community Housing dated January 17, 2020. Development of the Wildwood Properties is not currently permitted under (1) the Protective Covenants of the Wildridge Subdivision or (2) the zoning applicable under the Wildridge subdivision PUD. In addition, the Avon Home Rule Charter would require that a Town‐wide vote be conducted before the sale of the Wildwood Properties to residential buyers could be authorized. The Protective Covenants of the Wildridge Subdivision were last amended in 1982. A copy of the Protective Covenants can be viewed here. They provide that the restrictions they include were placed on the lands within the subdivision "in order to establish and maintain the character and value of real estate in the vicinity of the Town of Avon." Property owners who obtained title insurance were provided with a copy of these Covenants at the time they purchased their lots, and many owners may have purchased their properties relying on the fact that the Covenants would be honored by all landowners within Wildridge, including the Town to preserve the value of their investment. ATTACHMENT C - WRITTEN COMMENTS 2 Under the Covenants, the Wildwood Properties ‐ and 12 other open space tracts that are owned by Avon ‐ are currently designated open space. Section 1.9 of the Covenants establishes permissible uses on Wildridge's open space tracts, which uses do not include community or any other type of housing. The open space tracts owned by the Town comprise 294 acres of Wildridge's total 685 acres, or 43% of the land area in the Wildridge subdivision. The Town's Memo concludes that amending the Covenants is an option that is not recommended because obtaining support of 75% of the private property owners in the subdivision may prove difficult. The Memo concludes that instead of amending the Covenants, the Town should file a lawsuit in Eagle County District Court to demonstrate that circumstances have changed in Wildridge since the covenants were originally recorded to warrant the elimination of restrictions for the tracts. With regard to the private Protective Covenants that apply throughout the Wildridge subdivision: Do you support Avon proceeding with its proposal for community housing on the Wildwood Properties without first asking the Wildridge owners to amend the Covenants? Do you support Avon proceeding with a lawsuit through the Eagle County District Court to eliminate the Covenant’s restrictions on open space tracts in Wildridge in order to permit the community housing on the Wildwood properties, which could set a precedent for the development of other open space surrounding the homes in Wildridge? With regard to the Town’s zoning for the Wildwood properties: Do you support changing the zoning of the Wildwood properties from Open Space to Community Housing to permit the proposed Wildwood housing, which could set a precedent for the development of other open space surrounding the homes in Wildridge? (I have deleted the last proposed question, for reasons I will explain.) *** We imagine that others will provide you with input on this question. We would be willing to work with the Town and other interested community members to help get this question right. Kind regards, Sarah Sarah J. Baker | Sarah J. Baker PC Office (970) 331‐0799 | Fax (866) 597‐4823 E: sbaker@sbakerpc.com | www.sbakerpc.com CONFIDENTIALITY NOTICE: This electronic message is from a law firm. It may contain confidential or privileged information. If you received this transmission in error, please reply to the sender to advise of the error and delete this transmission and any attachments. ATTACHMENT C - WRITTEN COMMENTS To: Town of Avon June 15, 2020 Subject: Input on Proposed Wildridge Survey from Greer and Jack Gardner, Paula and Prentice O’Leary, Pam and Peter Warren Thank you for giving us the opportunity to provide some constructive feedback for your consideration on the proposed survey content. We appreciate the initiative the Town of Avon is undertaking by developing an online community survey to gather information from Wildridge residents to better understand our perspectives on certain issues that impact our neighborhood. To that end, our goal was to revise some of the proposed language in the original survey draft to be more clear and concise. We also believe that our proposed modifications provide relevant information and context that will facilitate participant’s ability to make informed and educated responses. General question/comments: 1. Technology exists to provide different questions for owners vs. renters. We believe that renter’s responses to questions such as #1, 2, 3, 7 are irrelevant. To simplify the survey questions and results we think that the survey team should design the survey to send renters down one path and owners another. Below are our current suggestions for possible modifications to the wording of some of the proposed survey draft questions. Question 1: SHORT TERM RENTALS Introduction: Wildridge subdivision was platted and zoned in 1981. The Planned Unit Development (PUD) zoning and corresponding Protective Covenants permit residential dwelling units, but not any short-term rentals (shorter than 31 days) or anything resembling a lodging- type unit. Due to several factors, the short-term rental housing market has grown exponentially in the past ten years. More demand for local housing units, and lower inventory may be a cause. Town has received conflicting requests for and against permitting short term rentals in Wildridge. Should Town retain existing prohibition on Short Term Rentals in Wildridge? Should Town allow Short Term Rentals in Wildridge on a limited basis by allocating special use permits with appropriate restrictions and oversight? Should Town remove the prohibition on Short Term Rentals in Wildridge for all properties as a use by right? Question 2: ACCCESSORY DWELLING UNITS(LOCK-OFFS) ATTACHMENT C - WRITTEN COMMENTS Introduction: The Wildridge Covenants assign specific density limitations for each property— e.g., duplex, 6-dwelling unit, or single family units, and prevent owners from creating, accessory dwelling unit, i.e., locked-off spaces as independent and additional dwelling units with separate entrance, kitchen and bath. Should Town retain existing prohibition on Accessory Dwelling Units in Wildridge? Should Accessory Dwelling Units be allowed on a limited basis through a special use permit process with appropriate restrictions and oversight? Should Accessory Dwelling Units be allowed for all properties in Wildridge as a “use by right?” Question 3: COMMUNITY HOUSING ON WILDWOOD PROPERTIES Introduction: The Town desires to change the zoning of tracts Q and N at 1091 and 1088 West Wildwood Road, for the purpose of developing affordable community housing. The 2018 Town Owned Properties Plan identifies the "Wildwood Properties," which are located within the Wildridge Subdivision, as potentially suitable for deed restricted housing limited to long‐term residential use by locals. Information on the Town's plans to construct 14 townhomes at this location can be viewed in this Memo regarding Tract Q and Tract N Community Housing dated January 17, 2020. (add link) Currently, community housing is not an allowed use for open space in the Wildridge and Wildwood neighborhoods. Tracts Q and N, like 12 others throughout the Wildridge and Wildwood neighborhoods, are designated as “open space” under the Wildridge Protective Covenants and are meant “to be held in trust to provide common access to open space for residents and visitors to the subdivision”. A copy of the Protective Covenants can be viewed here (add link) In order to meet the Town’s objective to build community housing on tracts Q and N which are designated as “open space” which approach do you think the town should follow? 1. Use the Covenant‐mandate that requires getting the approval of 75% of property owners before changing zoning restrictions? 2. Pursue Quiet Title action through Eagle County Court which would eliminate the restrictions in the covenants and set a precedent for the development of other open space tracts surrounding homes in the Wildridge neighborhood? 3. Reinstitute the “Covenants Committee” to work with the Town and Wildridge residents to find alternate solutions for Community Housing? 4. Halt the process and work with Town staff and private businesses to find alternative solutions for Community Housing? Question 4: WILDRIDGE FIRE HOUSE ATTACHMENT C - WRITTEN COMMENTS Introduction: In 2017, the Wildridge Fire House, located at 2600 Saddleridge Loop, was decommissioned as a fire station and made available for alternative Town use. After input from Wildridge residents, the upstairs was converted to two (2) Town employee housing units. Two (2) garage bays remain unused on the 1st floor. Two options were suggested by the community for possible future use of this space. Should Town remodel the 1st level of the Wildridge Firehouse for use as: 1. Additional Town employee housing? 2. A community space available for rent? If you selected (2) how often would you rent and use a community space? 1. Never 2. Once per year 3. Two or more times per year? Question 5: USFS 779‐METCALF CREEK RD. TRAILHEAD Add one more Q: Do you use this area? If yes for what purpose(s)? Select all that apply. Snowmobiling Biking ATV Hiking Other PROPOSED New Question 8: EMERGENCY EGRESS FROM WILDRIDGE Introduction: The Town of Avon, the Eagle River Fire Prevention District, and the US Forest Service have created an emergency egress plan and route for use in the event Metcalf Road needs to be closed. This is approximately a 5 ½ mile, dirt road along Forest Service roads 717.1B and 774 that end just north of the Shaw Cancer Center. An alternative route would start at June Creek Road, follow USFS Road 717.1B and then turn south on an extension of June Creek Trail into the eastern portion of Singletree. If improved, this trail could shorten the emergency egress by about 80%, thereby enabling a significantly faster and easier exit from Wildridge via passenger vehicles. Do you support directing the Town of Avon to work with the Fire District, the USFS and the Singletree Neighborhood to improve those trails to provide emergency‐only access by vehicular traffic from Wildridge?” ATTACHMENT C - WRITTEN COMMENTS (970)390-2280 Aisaacson@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Drew Isaacson, Public Works Superintendent RE: Trash and Recycle can procurement DATE: 6/2/2020 SUMMARY: Council has adopted the 2018 Eagle County Climate Action Plan, which includes goals to increase recycling. Providing convenient recycling receptacles alongside our public trash containers is a convenient and effective means of increasing recycling. Staff has inventoried our existing outdoor public trash containers and we have 50 trash containers but only 6 recycling receptacles. This report discusses the costs and operations to add a recycling receptacle to pair with every outdoor public trash container in Avon. Staff recommendation is to pair-up our existing individual trash containers to have one for trash alongside one for recycling and then purchase 20 new dual-container receptacles that will have one side for trash and one side for recycling. The purchase of 20 new dual-container receptacles is less expensive than purchasing 40 individual receptacles. All receptacles would have the same dark grey paint and same signage and information for recycling so that the look is uniform throughout the Town of Avon. The total cost is just under $30,000. Staff recommendation is to use available funds in the Paper Bag Fee Fund which may be used for recycling efforts. Staff is recommending Council approval to proceed with the purchase of 20 new dual-container receptacles. It is our recommendation that funds be used to procure additional cans as well as new uniform, bi-lingual signage. The belief is that this will bring us further in line with our climate action goals through waste diversion, while offering cleaner parks for our residents and visitors alike. BACKGROUND: A Staff group consisting of multiple departments has been gathering over the last year to discuss bringing our trash and recycling program up to speed. The conversations have covered collection site locations, inventory of existing sites and services, labeling, bear proofing, material choice(s), and collection providers. ANALYSIS: The single stream vs. dual stream recycling is an important aspect which has been discussed at length. The consensus is ultimately to continue with single stream recycling for park patrons. This option offers less contamination and can be implemented at a 50% lesser cost than dual stream. This savings stems from each site only requiring the addition of 1 can for recycling (co-mingled) vs. 2 (glass, aluminum, and plastic in 1, and cardboard in another). Multiple quotes have been received for bear proof trash/recycle containers. The recommended container is chosen as they are the lowest bid, Made in the USA, have so far offered the best customer service, and are the most environmental option being constructed of no less than 70% recycled steel. These are a “double can” (pictured to the left). These cans would be placed at 50% of our collection sites and be labeled with one lid being trash, and the other recycling. We would then be able to pull the existing single cans from these locations Page 2 of 4 and pair them with other single cans (two single cans side by side) at our remaining collection sites to offer both trash and recycling at all sites. Labeling has been another challenging aspect. There is a current push to provide continuity in labeling throughout our valley communities. I very much agree with this, however little direction is being provide from our local coalition, nor our neighboring communities. The aspect that has been agreed upon is to use Recycle Across America for the labels. We have worked with Recycle Across America to select labeling that is durable, UV resistant and able to adhere to the rough texture of outdoor commercial trash can lids. The labels will be 4”x9”, and all verbiage will be in both English and Spanish. An example is provided to the right. As a small non-profit they are unable to provide a proof of our exact labeling request until an order is placed due to limited resources. Upon intent to proceed they will provide a proof for approval prior to printing and have assured us that they can meet our requests. FINANCIAL CONSIDERATIONS: The proposed cost to complete this project will be just under $30,000 in addition to staff time to place the purchased cans in their respective places. This cost includes 20 dual- receptacle as well as enough labeling to offer continuity amongst our existing cans and the proposed new cans. Staff is proposing that funds are allocated out of the Disposable Paper Bag Fee fund. The beginning year fund balance was $86,227. Approximately $7,000 has been appropriated for order new reusable bags. The 2020 Budget includes expenditures of $30,000. If Council approves Staff’s recommendation to proceed with purchasing recylcing receptacles, then Staff will include an increase in expenditures in the Disposable Paper Bag Fee fund for the next Budget Amendment in August. RECOMMENDATION: It is my recommendation that Disposable Paper Bag Fee Fund monies be used to procure additional cans as well as new uniform, bi-lingual signage. This will bring us further in line with our climate action goals through waste diversion, offer cleaner parks for our residents and visitors, present an inclusive feel for all our community members, all while increasing the efficacy of our recycling program. PROPOSED MOTION: “I move to approve proceeding with Staff’s recommendation to purchase additional trash and recycling receptacles and direct Staff to include the appropriate revision to expenditures in the Disposable Paper Bag Fee fund for the next budget amendent. Thank you, Drew ATTACHMENTS: Cost Quotes Page 3 of 4 Page 4 of 4 970.748.4059 jcurutchet@avon.org TO: Honorable Mayor Smith Hymes and Avon Council FROM: John Curutchet, Recreation Director RE: 2020 Capital Locker Room Remodel DATE: June 16, 2020 SUMMARY: The Avon Recreation Center opened November 11, 1995. Lockers, shower and toilet stall partitions and floors were last updated in 2000. An upgrade of vanities, walls and shower tile was completed in 2015. 2020 CIP budget includes $200,000 for lockers, partitions and flooring upgrades. Our current lockers and partitions are HDPE plastic. They have held up well but are past their useful lifespan and in need of replacement. Current flooring is a glass bead epoxy that has also held up well but is challenging to clean, showing signs of significant wear, and is outdated compared to modern locker room applications. BACKGROUND: Council passed Resolution 19-16, approving a Health and Recreation Committee. The purpose of the committee is outlined in detail through the resolution and includes the following direction and expectations: Section 1. Establishment, Purpose and Duties. There is hereby established the Health and Recreation Committee ("Recreation Committee") of the Town. The purposes and duties of Recreation Committee are as follows: a) To review, research and study the Town of Avon' s health and recreation, including but not limited to: (i) " healthy community" issues, planning, policies and implementing strategies for improving overall community health, (ii) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and (iii) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center; b) Conducting community outreach, studies and surveys to determine community preferences for recreation programming, recreation facilities and healthy community policies; c) Serve as a liaison to Eagle County Healthy Communities efforts; and d) To provide recommendations to the Town Council concerning healthy community, recreation programming and recreation facilities. The Health and Recreation Committee gathered on June 16, 2020. The meeting agenda included a staff presentation and discussion of the 2020 Capital Improvement, locker room remodel. ANALYSIS: The Committee discussed industry trend research that shows many municipal recreation centers are following design practices of smaller and more upscale private health clubs. HDPE lockers with laminate wood grain patterns, tile floors and more elegant partitions are current industry trends and what most users expect from a modern recreation center. Discussion around the recreation center’s current locker room condition and locker counts concluded: • Current locker count includes 208 lockers in the Men’s and 141 in the Women’s. • Men’s room has 62 tall lockers and the Women’s room features 28 tall lockers. • All lockers are 11” wide, include clothing hooks but do not include shelves. • Proposed lockers will be 15” wide with hooks and shelves in the tall lockers. 970.748.4059 jcurutchet@avon.org The proposed configuration would feature: • 154 total lockers in the Men’s Locker Room, 52 tall and 102 half size • 91 total lockers in the Women’s Locker Room, 33 tall and 58 half size To offset the net loss in total lockers, the long-term locker rental program will no longer be offered. Our current HDPE partitions are 100% recyclable and the new product we are pursuing is made from recycled product and is fully recyclable as well. COMMITTEE REVIEW: Health and Recreation Committee discussed the project during the June meeting. The Committee showed high favor to the project and voted 4-0 to recommend proceeding to the construction bid phase. Committee members all agreed to pursue a higher end, pattern tile, (Illustration A.). The members also favored light colored wood grain lockers and patterned partition doors, (Illustrations B, C). Committee agreed to pursue complimentary colors that reflect some uniformity from lobby to locker rooms. The Committee will continue review of the final materials selection. FINANCIAL CONSIDERATIONS: The Health and Recreation Committee learned that Council approved the 2020 Capital Fund Budget that includes $200,000 of funds for the proposed locker room remodel. Locker rooms are currently closed for COVID-19 safety protocols so a loss in revenue from the closure of locker rooms is not of consequence. RECOMMENDATION: The Health and Recreation Committee recommends Avon Town Council approve the 2020 Capital locker room remodel project and proceed to the construction bid process. PROPOSED MOTION: “I move to approve the Recreation Department proceed to the construction bid process for the Avon Recreation Center Locker Room Remodel Project.” Thank you, John 970.748.4059 jcurutchet@avon.org Illustration A. Recommended Tile pattern Illustration B. Recommended Partition Style Illustration C. Recommended Locker Style 970-748-4045 jhildreth@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Justin Hildreth, Town Engineer RE: Notice of Award – H.A. Nottingham Park Pavilion Deck Waterproofing Repair Project DATE: June 18, 2020 SUMMARY: Staff requests approval of a Notice of Award for construction of the H.A. Nottingham Pavilion Waterproofing Repair Project (Project) to Frontier Industries, Inc. The Waterproofing Repair Project is in response to leakage issues with the stage deck which will eventually cause structural damage to the Avon Pavilion if not corrected. The proposed designs to repair and correct the leakage were prepared by BC&E, LLC. which is a professional engineering company that specializes in correcting leakage issues in construction. Council approved a budget of $395,000 for Pavilion Stage Deck Repairs in the first Budget Amendment approved at the April 28th Council meeting. DISCUSSION: The H.A. Nottingham Park Pavilion Waterproofing Repair Project generally consists of removing the top 4” of concrete and removing the underlying waterproofing material and installing a high quality waterproofing material appropriate for this applicat ion and re-constructing the 4” concrete deck. The 4” concrete deck would have a very slight positive grade towards drains. Staff has researched other outdoor stages to confirm that the slight positive grade is acceptable and appropriate within the performance industry. The deck surface would also have a slightly more textured surface rather than the existing glossy smooth surface which will enhance safety in a variety of circumstance. In addition, the project will include installing a removable railing on the front of the stage deck. This is not required by building code but is considered good industry practice and will enhance safety when the deck is not in use. BID PROCESS: Staff advertised the Project for (3) weeks on the Town website, local newspapers, and on Bidnet.com. The Bid Opening was held on June 16, 2020 and two companies submitted bids: Frontier Industries, Inc. with a bid of $245,800, and Mark Young Construction, LLC with a bid of $357,096. The Project construction cost estimate, prepared by a local contractor, was $330,000. Each of the submitting contractors are qualified to construct the project. Frontier Industries, Inc. is based in Glenwood Springs and has worked on projects throughout the Roaring Fork and Eagle River valleys. Recent clients include the Eagle River Water and Sanitation District, Town of Gypsum and City of Glenwood Springs. CONSTRUCTION SCHEDULE: The proposed work is tentatively scheduled to begin on September 8 (after Labor Day week-end) and the work is expected to be completed in early November. The tentative schedule has been coordinated to minimize any conflict with Town special events in Harry A. Nottingham Park. Page 2 of 2 FINANCIAL: The construction contract for the Project will be funded from the Pavilion Deck Repair Project as approved in the Town of Avon 2020 Capital Projects Fund. The Project cost estimate is shown in Table 1 below and includes a $86,900 contingency. Table 1: Nottingham Park Utility Improvements Project Cost Estimate Available Funds Budget $395,000 Construction Cost $245,800 Testing Services $ 3,000 Engineering & Construction Administration $ 59,300 Contingency $ 86,900 Total $395,000 RECOMMENDATION: Staff requests Council authorization to award the H.A. Nottingham Park Pavilion Waterproofing Repair Project Contract to the low bidder, Frontier Industries, in the amount of $245,800. PROPOSED MOTION: “I move to authorize issuance of Notice of Award for the H.A. Nottingham Park Pavilion Waterproofing Repair Project contract to the low bidder, Frontier Industries, in the amount of $248,500 as approved in the Town of Avon 2020 Capital Projects Fund.” Thank you, Justin M E M O R A N D U M TO: Board of Directors FROM: Catherine Hayes, Board Secretary DATE: May 28, 2020 RE: Summary of Authority’s May 28, 2020, virtual Board Meeting The following is a summary of items discussed at the May 28, 2020, Authority Board Meeting: Board members present and acting included: Chair George Gregory, Secretary Kim Bell Williams, Treasurer Geoff Dreyer, Sarah Smith Hymes, Mick Woodworth, and alternate Bill Simmons. Extension of Late Fee Waiver Linn Brooks noted the volume of unpaid bills has remained low throughout the COVID-19 pandemic. The board unanimously approved the extension of late fee waivers, through the August billing period, which ends on September 2, 2020. COVID-19 Operations Update Linn Brooks reported the District will move to the sustain stage of its pandemic response starting June 1. This will allow up to 50% of staff to return onsite; however, Linn expects onsite staffing will be closer to 30%. The admin office remains closed to the public, and board meetings will continue to be hosted virtually to continue to comply with social distancing guidelines. Finance Update James Wilkins provided an update on Authority finances and the effects of COVID- 19. Discussion ensued regarding water sales trending, seasonal changes in demand, and year over year comparisons. James expects impact fees for new development to be under budgeted amounts due to the economic impacts of COVID-19 locally. Authority savings are being achieved by leaving some open positions unrecruited, limiting staff to virtual training, and postponing Authority capital projects as feasible. James outlined the requirements for fund balance and sufficient reserves to maintain the Authority’s bond rating. ERMOU Update Jason Cowles noted two recent meetings regarding Eagle River MOU matters: one with principals and the other, which included each entity’s legal team. He reserved the rest of his discussion for Executive Session. Operations Update Siri Roman briefly updated on a sanitary sewer overflow, which was caused by grease buildup. Discussion ensued regarding how to better identify the sources of such incidents, which are likely restaurants. 2019 Backflow Program Update Shane Swartwout discussed the Backflow Prevention and Cross Connection Control compliance. He noted the Authority and District remained out of compliance with the regulations and were required to report such non-compliance to customers, including in the Customer Confidence Reports for each entity. Shane affirmed that this was the Authority and District’s number one priority and a task force was recently created to ensure both entities are in compliance by the end of 2020. Staff will provide monthly board progress updates. Summary of Authority’s May 28, 2020, virtual Board Meeting Page 2 of 2 Cordillera Valley Club Development Request Jason Cowles updated on developer Jeff Townsend’s request to add units on the Cordillera Valley Club (CVC) golf course tract. A conditional capacity to serve letter is required from the Authority before the developer can present the plan for Eagle County review. The CVC PUD is overusing the amount of water allocated to it. Additionally, Eagle County ruled the PUD must be amended before additional density could be added on the golf course tract. Jason received affirmation from the Authority board that a conditional capacity to serve letter cannot be issued at this time; the PUD must be amended and the overuse of irrigation water also must be addressed. Edwards Spur Road Update Jeff Schneider presented information to the board on the water main and support structure that were installed by Colorado Department of Transportation (CDOT) project contractor and subcontractor in summer 2019. The pipeline is exhibiting signs of deflection, indicating the alignment is not straight as shown on the construction plans. During installation, an issue with interpretation of the construction plans arose, resulting in the Authority accepting a substitution of pipeline material. During a late summer 2019 walkthrough, the pipeline exhibited a minor irregularity that worsened throughout the winter. An emergency bypass was installed in early May to continue serving the Old Edwards neighborhood, and staff formally notified CDOT of a potential construction defect. Staff is monitoring the pipeline joint deflections daily and working with the many involved parties to provide information and operations assistance as needed. Staff believes the Authority’s financial liability will be very limited, as this appears to be a combination of construction and design defect. PLANNING AND ZONING COMMISSION MEETING ABSTRACT TUESDAY, JUNE 16, 2020 1.CALL TO ORDER AND ROLL CALL Chairperson Lindsay Hardy called the regular meeting to order at 5:03 p.m. A roll call was taken, and Planning Commission members present were Donna Lang, Rebecca Smith, Jared Barnes, Steve Nusbaum, and Sara Lanious. Also present were Town Planner David McWilliams and Planning Director Matt Pielsticker. 2.APPROVAL OF AGENDA Action: Commissioner Nusbaum motioned to approve the agenda. Commissioner Lanious seconded the motion and it carried 6-0. 3.ELECTION OF NEW PZC CHAIR AND VICE-CHAIR Action: Commissioner Nusbaum motioned to elect Commissioner Hardy as Chair and Commissioner Barnes as Vice-Chair. Commissioner Smith seconded the motion and it carried unanimously 6-0. 4.DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX-PARTE COMMUNICATION RELATED TO AGENDA ITEMS No issues were disclosed. 5.CONSENT AGENDA APPROVAL OF JUNE 2, 2020 MEETING MINUTES RECORD OF DECISIONS: MNR20021 TRACT J BLOCK 4 WILDRIDGE, COMMUNICATION ANTENNA MNR20019 TRACT G, NOTTINGHAM PARK PORTALET SCREENING Action: Commissioner Smith motioned to approve the Consent Agenda with a modification. Commissioner Nusbaum seconded the motion and it carried unanimously 4-0 with Commissioner Lang abstaining and Commissioner Barnes absent. 6.CAPACITY BUILDING SEMINAR. REVIEW OF PZC RULES INCLUDING P ROCEDURES, CONFLICTS OF INTEREST , AND EX PARTE COMMUNICATION. Town Attorney Paul Wisor presented information regarding procedures and ex-parte communication. 7.STAFF UPDATES Staff mentioned a new market and Block Party at the Junction Building and upcoming development applications. 8.ADJOURN There being no further business before the Commission, Commissioner Barnes adjourned the meeting. The time was 6:00 p.m. This is only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office. RESPECTFULLY SUBMITTED: David McWilliams, Town Planner FISCAL YEAR 2020 FINANCIAL REPORT June 23, 2020 ______________________________________________________________________________________ 1. Financial Report Cover Memo 2. Sales and Accommodations Tax Reports – April 3. Accommodations Tax Report – April 4. Cigarette & Tobacco Tax – April 5. Real Estate Transfer Tax Report and Monthly Detail – April 6. Recreation Center Admissions – April 7. Recreation Center Program Fees - April 8. General Fund Year-To-Date Expenditures - April 9. Fleet Maintenance Fund Year-To Date Expenditures - April 10. Mobility Fund Year-To Date Expenditures - April TOWN COUNCIL REPORT To: Honorable Mayor Sarah Smith Hymes and Avon Town Council From: Nelly Burns, Senior Accountant Meeting Date: June 23, 2020 Agenda Topic: Fiscal Year 2020 Financial Report – April data SUMMARY Revenues SALES TAX Sales tax revenue for the month of April totaled $349,051.52, a 17.81% decrease from the previous year and a 22.40% negative variance over the cumulative monthly budgets, which is based on the average of the relative monthly percentages of taxes collected over a 5-year period. Monthly sales tax collections by industry compared to one year ago have increased $27,555 for Other businesses and $150.00 for Liquor Stores. However, monthly sales tax collections have decreased $5,380 for Home/Garden, $1,205 for Grocery-Specialty-Health, $16,045 for Sporting Goods Retail-Rental, $3,260 for Miscellaneous Retail, $26,848 for Accommodations, $45,073 for Restaurants-Bars, and $5,391 for Service-Related businesses. Year-to-date sales tax revenues through April have decreased 9.43% over the previous year, which is $300,262.09 under the previous year and $322,687.77 under the original budget estimates. - 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 140,000.00 Sales Tax Comparison by Industry Apr-20 Apr-19 2 New and Renewed Business, Contractor & Sales Tax Licenses Issued in April Business License - Fixed Location 11 Business License - Home Occupation 4 Business License - Short Term Accommodation 9 Business License - Vendor 46 Contractor License 10 Sales Tax License 20 Grand Total 100 ACCOMMODATIONS TAX Accommodations tax revenue for month of April totaled $8,630.96, a 72.88% decrease from the previous year and an 80.80% negative variance from the cumulative monthly budgets, which is based on the average of the relative monthly percentages of taxes collected over a 5-year period. Monthly accommodations tax collections decreased $11,719.24 for time shares $10,637.39 for hotels and $837.31 for vacation rentals compared to April 2019. Year-to-date accommodations tax revenues through April have decreased 20.17% over the previous year, which is $944,162.35 under the previous year and $157,310.14 under the original budget estimates. - 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 Time Shares Hotels Vacation Rentals Accommodation Tax by Type Apr-19 Apr-20 3 CIGARETTE AND TOBACCO TAX Tobacco Tax (40% rate) revenue for the month of April totaled $12,340.11 a 19.95% decrease from the previous year. Year-to-date tobacco tax revenues through April have increased 0.30% over the previous year, however, a decrease compared to prior year revenue results in a negative variance of 13.78% compared to the original budget estimates. Cigarette Tax revenue for month of April totaled $16,188.00, a decrease of 11.98% from the previous year. Year-to-date cigarette tax revenues through April have decreased 6.10% under the previous year and show a negative variance of 20.36% under the original budget estimates. REAL ESTATE TRANSFER TAX Real estate transfer tax collections for the month of April totaled $140,134.66, a decrease of 55.21% from the previous year and a positive variance of 0.51% over the cumulative monthly budgets, which is based on average of the relative monthly percentages of taxes collected over a 5-year period. - 5,000.00 10,000.00 15,000.00 20,000.00 25,000.00 Tobacco Tax 40% Rate Cigarette Tax Per Pack Fee Tobacco Tax Interest Tobacco Tax Penalty Number of Packs Sold* Tobacco Tax Revenues 2019 v 2020 April Apr-19 Apr-20 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2016 2017 2018 2019 2020 Year Real Estate Transfer Tax for April 4 Real Estate Transfer Tax (RETT) Transactions April RETT Transactions which paid 2% tax 3 RETT Exemptions for Primary Residence 0 RETT Exemptions for Full Exemption 6 Deed Restricted & Tax Exempt 0 Grand Total RECREATION CENTER ADMISSIONS April admission fees totaled $1,436.70 a 97.29% decrease from the previous year. This is a 97.69% negative variance compared to the monthly budget, which is based on average of the relative monthly percentages of taxes collected over a 5-year period. RECREATION CENTER PROGRAM FEES April program fees totaled $2,152.78 which is a 93.09% decrease from the previous year. This is a 92.44% negative variance compared to the monthly budget, which is based on average of the relative monthly percentages of taxes collected over a 5-year period. $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 2016 2017 2018 2019 2020 Recreation Center Admissions April $- $10,000 $20,000 $30,000 $40,000 $50,000 2016 2017 2018 2019 2020 Recreation Center Program Fees April 2020 5 Expenditures General Fund expenditures through April 2020 total 27.43% of the total adopted budget. These expenditures include insurance premiums, computer services, events, community grants, equipment replacement, contract services, janitorial and legal services. Fleet expenditures through April 2020 total 33.33% of the total budget. These costs include expenditures of stock parts, fleet maintenance, debt service interest, and insurance premiums. Mobility funds expenditures through April 2020 total 15.88% of the total budget. These expenditures include costs of diesel, fleet maintenance, equipment replacement, capital lease payments, and insurance premiums. TOWN OF AVONSALES TAX 2020 Actual vs. Budget Budget YTD Collections Budget % of change % change 2015201620172018201920202020Variance from 2019 from BudgetJanuary765,195.68$ 743,689.78$ 792,562.03$ 825,816.08$ 819,179.33$ 850,557.74 841,459.85$ (9,097.89)$ 2.72% -1.07%February788,999.06 774,754.00 798,923.33 785,412.03 809,165.90 852,887.87 820,617.44 (32,270.43)$ 1.42% -3.78%March875,499.53 945,795.71 918,657.55 1,014,399.70 1,130,669.61 1,052,845.17 872,309.26 (180,535.91)$ -22.85% -17.15%April403,560.42 438,198.18 425,727.85 394,986.15 424,685.32 449,835.05 349,051.52 (100,783.53)$ -17.81% -22.40%May353,840.11 404,872.55 394,689.30 418,628.58 422,685.32 429,911.46 June570,424.51 693,675.00 650,794.65 757,498.52 725,840.03 732,404.65 July601,516.82 690,342.23 682,024.81 696,374.00 755,668.37 738,373.30 August572,647.57 593,398.26 618,515.44 639,569.12 670,351.82 666,938.78 September595,235.68 667,949.51 690,883.92 680,720.64 841,688.74 749,268.59 October423,701.53 451,303.71 458,645.68 490,977.90 445,742.30 489,322.10 November438,315.55 445,336.04 435,975.05 456,409.92 514,924.82 493,759.82 December 1,159,160.45 1,247,832.82 1,183,666.21 1,264,626.23 1,460,062.64 1,361,116.47 Total7,548,096.91$ 8,097,147.79$ 8,051,065.82$ 8,425,418.87$ 9,020,664.20$ 8,867,221$ 2,883,438.07$ (322,687.77)$ -9.43% -10.06% Actual Collections$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,0002016 2017 2018 2019 2020YearSales Tax Collections for April 2020 TOWN OF AVONACCOMMODATIONS TAX 2020 Actual vs. Budget Budget YTD Collections Budget % change % change 2015 2016 2017 2018 2019 2020 2020 Variance 2019 to budgetJanuary 164,361.04$ 168,424.63$ 190,207.82$ 181,588.99$ 197,879.22$ 203,657$ 188,669.38$ (14,987.38)$ -4.65% -7.36%February 175,056.31 185,370.53 194,804.88 186,147.24 203,190.38 213,159 217,069.65 3,910.54$ 6.83% 1.83%March183,650.29 217,387.54 201,008.55 206,783.36 246,969.61 238,260 128,344.90 (109,915.27)$ -48.03% -46.13%April34,825.13 60,916.55 38,340.02 33,275.27 31,824.90 44,949 8,630.96 (36,318.02)$ -72.88% -80.80%May28,002.56 37,357.48 39,961.98 42,618.10 47,259.21 44,050 June53,397.46 73,591.08 83,723.31 94,803.78 92,411.81 89,800 July86,301.22 107,595.18 119,300.76 119,458.02 131,645.50 127,345 August75,107.71 87,674.05 100,628.23 98,193.15 110,203.30 106,472 September 60,417.74 68,139.11 81,837.60 85,257.82 89,362.90 86,886 October38,706.72 45,738.23 48,223.10 53,236.86 45,781.00 52,284 November 34,328.47 37,570.50 46,397.08 47,934.88 70,385.29 53,397 December 198,421.26 200,114.56 189,505.28 185,008.67 219,964.12 224,092 Total 1,132,575.91$ 1,289,879.44$ 1,333,938.61$ 1,334,306.14$ 1,486,877.24$ 1,484,349.00$ 542,714.89$ (157,310.14)$ -20.17% -22.47%0.88 0.97 1.00 0.90 1.00 Actual Collections $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,00020162017201820192020Accommodations Tax Collections for April TOWN OF AVONTobacco Tax Revenue 2020 Actual vs. BudgetBudget YTD Collections $ Change % of Change % change 20162017201820192020202020192019to budgetJanuary- - - - 5,487.00$ 6,383.22$ 12,926.46$ 7,439.46$ 135.58%102.51%February- - - - 21,144.74 24,598.42 12,212.75 (8,931.99)$ -42.24%-50.35%March- - - - 7,894.94 9,184.46 12,613.44 4,718.50$ 59.77%37.33%April- - - - 15,416.30 17,934.33 12,340.11 (3,076.19)$ -19.95%-31.19%May- - - - 4,832.53 5,621.85 June- - - - 11,088.32 12,899.43 July- - - - 13,318.93 15,494.38 August- - - - 15,381.23 17,893.53 September- - - - 12,646.85 14,712.53 October- - - - 8,458.60 9,840.19 November- - - - 9,306.56 10,826.65 December- - - - 12,559.58 14,611.00 Total-$ -$ -$ -$ 137,535.58$ 160,000.00 50,092.76$ 149.78$ 0.30%-13.78%Budget 160,000.00 Variance, Favorable (Unfavorable) (109,907.24)$ Actual Collections$0$5,000$10,000$15,000$20,0002016 2017 2018 2019 2020Tobacco Tax Revenue for April by Year TOWN OF AVONCIGARETTE TAX REVENUE 2020 Actual vs. BudgetBudget YTD Collections $ Change % of Change % change 2015 2016 2017 2018 2019 2020 2020 2019 2019 to budgetJanuary - - - - 6,649.98$ 7,840.81$ 17,252.91$ 10,602.93$ 159.44%120.04%February- - - - 23,741.64 27,993.12 17,376.30 (6,365.34)$ -26.81%-37.93%March- - - - 23,073.42 27,205.24 16,659.00 (6,414.42)$ -27.80%-38.77%April- - - - 18,392.25 21,685.80 16,188.00 (2,204.25)$ -11.98%-25.35%May- - - - 28,462.95 33,559.89 - June- - - - 10,050.45 11,850.21 - July- - - - 18,693.15 22,040.58 - August- - - - 6,141.15 7,240.86 - September- - - - 15,846.00 18,683.59 - October- - - - 15,297.00 18,036.27 - November- - - - 8,322.00 9,812.24 - December- - - - 16,157.94 19,051.39 - Total-$ -$ -$ -$ 190,827.93$ 225,000$ 67,476.21$ (4,381.08)$ -6.10%-20.36%Budget 225,000.00 Variance, Favorable (Unfavorable) (157,523.79)$ Actual Collections$0$5,000$10,000$15,000$20,0002016 2017 2018 2019 2020Cigarette Tax Revenue for April by Year TOWN OF AVONREAL ESTATE TRANSFER TAX 2020 Actual vs. BudgetBudget YTD Collections $ Change % of Change % change 201520162017201820192020202020192019to budgetJanuary48,640.40$ 64,422.00$ 107,390.00$ 264,063.20$ 72,520.00$ 80,110.48$ 179,460.00$ 106,940.00$ 147.46%124.02%February85,479.08 200,850.86 270,815.26 269,578.51 298,730.16 161,857.96 567,486.49 268,756.33$ 89.97%250.61%March168,744.22 265,061.65 254,737.53 344,556.74 180,819.76 174,580.77 113,350.00 (67,469.76)$ -37.31%-35.07%April125,266.30 159,046.06 249,938.93 122,312.21 312,899.53 139,424.03 140,134.66 (172,764.87)$ -55.21%0.51%May237,971.08 184,987.10 377,490.82 351,236.93 278,241.63 205,646.07 June294,434.84 307,127.24 703,419.85 343,140.71 237,143.93 271,130.98 July396,838.68 259,977.94 219,208.74 272,420.41 86,755.74 177,641.40 August152,380.93 186,483.40 592,467.49 343,249.80 400,027.60 240,835.14 September291,223.61 321,957.68 423,013.80 311,022.50 604,158.92 280,638.63 October172,855.22 641,688.59 497,642.58 330,671.24 359,782.63 288,011.16 November169,328.38 315,109.37 425,402.80 211,818.76 570,245.09 243,322.46 December225,862.90 588,514.66 227,918.50 196,105.45 1,597,177.98 407,800.92 Total2,369,025.64$ 3,495,226.55$ 4,349,446.30$ 3,360,176.46$ 4,998,502.97$ 2,671,000$ 1,000,431.15$ 135,461.70$ 15.66%79.94%Budget 2,671,000.00 Variance, Favorable (Unfavorable) (1,670,568.85)$ Actual Collections$0$50,000$100,000$150,000$200,000$250,000$300,000$350,0002016 2017 2018 2019 2020YearReal Estate Transfer Tax for April TOWN OF AVONRECREATION CENTER ADMISSION FEES 2020 Actual vs. Budget Budget YTD Collections Budget % of change % change 2015201620172018201920202020Variance from 2019 from BudgetJanuary62,607.00$ 64,723.00$ 74,674.00$ 88,582.09$ 72,981.86$ 75,597.73$ 79,231.98$ 3,634.25$ 8.56%4.81%February63,838.00 68,506.00 86,342.00 75,952.60 64,868.20 74,753.28 70,588.43 (4,164.85)$ 8.82% -5.57%March77,902.00 81,664.00 76,023.00 79,071.20 78,824.90 81,818.49 34,641.33 (47,177.16)$ -56.05% -57.66%April61,760.00 55,452.00 67,398.00 61,817.56 53,085.20 62,278.55 1,436.70 (60,841.85)$ -97.29% -97.69%May43,119.00 50,067.40 54,337.00 50,252.60 63,563.00 54,340.97 June55,052.00 58,430.50 58,044.00 62,135.02 68,601.20 62,850.36 July61,472.00 66,399.80 65,873.60 72,441.40 88,528.43 73,756.96 August63,233.00 66,388.60 76,558.30 73,573.10 70,491.40 72,827.33 September 36,846.00 44,719.00 49,017.70 49,315.70 55,598.60 48,967.57 October75,818.00 61,167.00 51,833.00 59,692.77 58,055.60 63,745.23 November 29,570.00 71,384.00 72,114.00 126,981.80 51,281.50 73,053.33 December 77,672.00 112,201.00 169,092.78 186,927.10 276,537.00 171,010.21 Total708,889.00$ 801,102.30$ 901,307.38$ 986,742.94$ 1,002,416.89$ 915,000$ 185,898.44$ (108,549.61)$ -31.09% -36.87%.Actual Collections $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,0002016 2017 2018 2019 2020Recreation Center Admissions April TOWN OF AVONRECREATION CENTER PROGRAM FEES 2020 Actual vs. Budget Budget YTD Collections Budget % of change % change 2015201620172018201920202020Variance from 2019 from BudgetJanuary23,252.13$ 17,133.04$ 28,815.64$ 32,368.50$ 26,095.68$ 25,923.63$ 27,872.08$ 1,948.45$ 6.81% 7.52%February20,734.70 22,435.59 28,915.58 35,279.57 23,197.74 26,512.14 25,526.28 (985.86) 10.04% -3.72%March15,184.33 19,132.72 29,016.16 28,669.46 27,280.96 24,221.71 14,589.59 (9,632.12) -46.52% -39.77%April18,360.00 18,538.66 26,397.13 45,827.30 31,132.63 28,480.30 2,152.78 (26,327.52) -93.09% -92.44%May22,175.69 39,447.85 44,605.22 37,300.42 31,335.76 35,508.05 June31,443.66 33,369.05 45,885.37 37,231.17 34,568.93 37,058.05 July29,162.29 44,969.88 46,745.40 49,968.33 43,607.82 43,546.94 August31,055.94 46,025.52 52,318.40 64,320.46 49,982.60 49,486.28 September 18,209.25 36,240.11 30,853.05 41,463.74 34,704.93 32,788.29 October20,380.77 22,068.60 26,881.06 26,782.63 22,588.68 24,103.56 November 20,095.40 30,866.78 25,906.72 24,952.65 20,749.47 24,889.25 December 21,918.03 30,294.89 37,309.30 26,328.09 31,740.68 29,969.80 Total271,972$ 360,523$ 423,649$ 450,492$ 376,986$ 382,488$ 70,140.73$ (34,997.06)$ -34.88% -33.29% Actual Collections $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,0002016 2017 2018 2019 2020Recreation Center Program Fees April 2020 Dept./Div.2020 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget General Government: 111 Mayor and Town Council 270,662$ 941$ 112,472$ 157,249$ 41.90% 112 Boards and Commissions 19,649 - 3,774 15,875 19.21% 113 Town Attorney 155,000 140,244 24,027 (9,271) 105.98% 115 Town Clerk 134,843 4,123 37,726 92,994 31.04% 121 Municipal Court 148,478 16,976 37,431 94,071 36.64% 131 Town Manager 579,654 - 118,613 461,041 20.46% 133 Community Relations 268,766 11,056 53,730 203,979 24.11% 134 Economic Development 140,250 11,212 81,712 47,327 66.26% 136 Special Events 798,042 12,150 85,508 700,384 12.24% 137 Community Grants 92,000 1,080 85,180 5,740 93.76% Total General Government 2,607,344 197,782 640,174 1,769,388 32.14% Human Resources Department: 132 Human Resources 566,168 32,506 171,849 361,813 36.09% Finance & IT Department: 141 Finance 993,978 47,304 278,055 668,619 32.73% 143 Information Systems 441,785 58,273 146,708 236,803 46.40% 149 Nondepartmental 615,557 149,859 230,916 234,782 61.86% Total Finance & IT 2,051,320 255,436 655,679 1,140,205 44.42% Total General Gov't Departments 5,224,832 485,724 1,467,702 3,271,406 37.39% Community Development: 212 Planning 314,587 14,036 84,595 215,957 31.35% 213 Building Inspection 185,515 2 55,215 130,298 29.76% Total Community Development 500,102 14,038 139,810 346,255 30.76% Police Department: 311 Administration 889,491 32,960 274,754 581,777 34.59% 312 Patrol 3,100,349 57,141 765,080 2,278,128 26.52% 313 Investigations 331,071 1,769 97,748 231,553 30.06% Total Police 4,320,911 91,870 1,137,583 3,091,458 28.45% Public Works: 412 Engineering 273,385 2,948 80,136 190,301 30.39% 413 Roads and Bridges 2,633,092 58,387 737,890 1,836,815 30.24% 415 Parks 639,740 34,748 50,226 554,766 13.28% 418 Buildings & Facilities 1,277,853 96,641 349,114 832,098 34.88% Total Public Works 4,824,070 192,724 1,217,366 3,413,980 29.23% Recreation Department: 514 Administration 269,711 7,263 97,007 165,441 38.66% 515 Adult Programs 50,032 - 10,523 39,509 21.03% 516 Aquatics 662,235 20,322 180,482 461,431 30.32% 518 Fitness 138,324 - 20,144 118,180 14.56% 519 Guest Services 361,889 4,787 91,793 265,309 26.69% 521 Youth Programs 213,422 709 38,852 173,861 18.54% 523 Community Swim Program 185,243 524 42,829 141,891 23.40% Total Recreation 1,880,856 33,604 481,630 1,365,623 27.39% Contingency - - Operating Transfers 2,725,000 9,533 71,023 2,725,000 2.96% - TOTAL OPERATING EXPENDITURES 19,475,771$ 827,493$ 4,515,114$ 14,213,720$ 27.43% Department Expenditure Summaries General Fund April 2020 Expenditures to Date Dept./Div.2020 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES Public Works: 434 Fleet Maintenance 1,905,281$ 37,282$ 597,699$ 1,270,300$ 33.33% Total Operating Expenditures 1,905,281 37,282 597,699 1,270,300 33.33% TOTAL EXPENDITURES 1,905,281$ 37,282$ 597,699$ 1,270,300$ 33.33% Expenditure Summary Fleet Maintenance Enterprise Fund April 2020 Expenditures to Date Dept./Div.2020 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES 431 Mobility Administration 277,931$ 16,510$ 149,264$ 112,157$ 59.65% 432 Mobility Operations 3,144,688 3,540 380,681 2,760,467 12.22% 436 Wash Bay 179,309 9,316 45,011 124,983 30.30% 437 Mobiltity Programs 379,838 - 27,844 351,994 7.33% Total Operating Expenditures 3,981,766 29,366 602,799 3,349,601 15.88% TOTAL EXPENDITURES 3,981,766$ 29,366$ 602,799$ 3,349,601$ 15.88% Expenditure Summary Mobility Enterprise Fund April 2020 Expenditures to Date 970-331-3741 JHildreth@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Justin Hildreth, Town Engineer RE: Avon Road/Hurd Lane Intersection DATE: June 18, 2020 SUMMARY: In the spring, there were 2 accidents at the Avon Road and Hurd Lane intersection. The first was a pedestrian/vehicle accident where a driver pulled out of Hurd Lane, turned right onto Avon Road and hit a pedestrian crossing the road. The driver indicated he was focused on Avon Road traffic and did not look to the right for the pedestrian. A physical improvement will not prevent an accident when the driver neglects to look both directions when making a turn. The most effective measure to reduce the risk of this type of accident is public education. The second accident involved a vehicle that made an illegal left turn out of Riverfront Lane onto Avon Road and hit 2 vehicles in Avon Road, resulting in serious injuries. The illegal left-hand turn movement has been an issue over the years resulting in several accidents on Avon Road. As traffic increases on Avon Road and Riverfront develops, Staff anticipates that in order to preserve safety, the left-hand turn movements out of Riverfront Lane and Hurd Lane will have to be physically blocked by extending the median on Avon Road. All vehicular traffic will have to take a right hand turn and if necessary, turn around at one of the roundabouts. The extension of the median will likely result in an increase in vehicle speeds on Avon Road. A physical improvement such as a speed table may be necessary on Avon Road to control vehicle speeds. Photo 1: Avon Road and Hurd Lane Intersection Page 2 of 2 If there are additional accidents at this intersection, Staff recommends a traffic consultant that specializes in vehicle/pedestrian conflicts evaluate the intersection. Proposed improvements can be tested beforehand with concrete barriers that block the left-hand turn movements out of Hurd Lane and Riverfront Lane. Traffic patterns will be monitored for congestion issues and if they develop, the barriers can easily be removed. If the test proves successful, the Town could move forward with construction of the physical barriers which will cost between $500,000 to $1,000,000 depending on the final design and streetscape elements. Staff anticipates that there may be some concern from nearby businesses if the intersection is modified to restrict some turning movements. Photo 2: View of Intersection from Riverfront Lane Photo 3: View of Intersection from Hurd Lane 970-331-3741 JHildreth@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Justin Hildreth, Town Engineer RE: 2020 Capital Projects Update DATE: June 18, 2020 SUMMARY: This memo presents an update on projects in the 2020 Capital Project Fund budget. Benchmark Road On-Street Parking. This project includes installation of 26 on-street parking spaces, full road overlay, drainage and sidewalk modifications and an underground stormwater quality treatment structure. The project broke ground on April 7th and is expected to be completed by June 26, 2020. The project is within the $562,000 project budget. H.A. Nottingham Park Utility Upgrade Project. This project will relocate utilities to facilitate the eventual demolition of the former Town Hall. The project was bid out in the spring with the intent of relocating the utilities before the summer season. The electrical standards changed in May necessitating a redesign which prevented completion of the project before the summer event season. Staff delayed the project to the fall to minimize special event conflicts. The contract was awarded to Solar Valley, LLC for $272,364. Yoder Avenue Paving Project. The asphalt surface on Yoder Avenue is deteriorating and requires a full asphalt mill and overlay. The project is currently scheduled to occur in July and will take 4 to 6 weeks to complete. The project is within the approved budget of $550,000 and will be payed from the Village (at Avon) asphalt overlay account. Eaglebend Drive Paving Project. Eaglebend Drive from Stonebridge Drive to the cul-de-sac requires an asphalt mill and overlay and is scheduled to start in July. The Eagle River Water and Sanitation District (ERWSD) will repair several manhole lids next week in preparation for the paving project. The project is within the revised $223,000 budget and should be completed by the end of July. Buck Creek Road Repairs. A portion of Buck Creek Road above the second bridge is deteriorating and requires reconstruction. The project is in the design process and will be released for bid in July with construction planned for the fall. Avon Road Storm Water Quality Vaults. Two storm water quality treatment vaults are planned along Avon Road to remove pollutants from the stormwater before discharging into the Eagle River. The east vault will be located near Christy Sports and the west vault will be located near the White River building. The design for both vaults is complete, will be bid on June 18. The Notice of Award will be presented to Council on July 28th. The vaults typically have a 2-month lead time and construction is planned to start in October. If there is a delay in fabricating the vaults, the project will have to be postponed to 2021. The current Capital Project Fund budget includes one vault in 2020 and the second in 2021 with a combined budget of $484,000. H.A. Nottingham Park Pavilion Waterproofing Repairs. The Notice of Award for the pavilion water proofing repair project is included as part of today’s meeting and additional project information can be obtained in that memo. (970) 748-4061 cbishop@avon.org TO: Honorable Mayor Smith Hymes and Council members FROM: Charise Bishop, General Government Intern RE: Colorado General Assembly Legislative Session 2020 DATE: June 17, 2020 SUMMARY: The 2020 Colorado General Assembly Legislative Session began January 8th, but because of the public health emergency caused by COVID-19, the Legislature temporarily adjourned on March 14th, 2020 until March 30th. At that point the Assembly extended the break indefinitely. Article V, Section 7 of the Colorado State Constitution states, “Regular sessions of the general assembly shall not exceed one hundred twenty calendar days.” This has typically been interpreted to mean 120 consecutive days. Democratic lawmakers wanted to invoke Joint Rule 44(g), which would allow the Assembly to meet 120 separate working days providing the Governor declares a state of disaster emergency due to a public health emergency. Republican lawmakers challenged this rule . In response, the House and Senate passed HJR20-1006, which posed an interrogatory to the Colorado Supreme Court about whether the calendar day requirement was meant to be consecutive or could “count only ‘working calendar days’ toward the 120-day maximum.” The Supreme Court stated the language in Article V, Section 7 is ambiguous, but the 120 calendar days is addressed in both Joint Rules 23(d) and 44(g), which state that the 120 days are meant to be consecutive, “except during a declared public health emergency disaster…” The Supreme Court ruled the Joint Rule 44(g) is constitutional, so the legislature could extend their session due to the public health emergency. Legislators returned to the Assembly with shifted priorities due to the pandemic and an estimated $3.3 Billion budget shortfall. The legislature reconvened on May 26 but paused over the following weekend due to the protests occurring at the Capitol. The legislative session ended on June 15th. The following information is either still under consideration or has passed the legislature. Legislation that has been postponed indefinitely or lost has not been included. COVID-19 RELATED LEGISLATION: HB 20-1415- Whistleblower Protection Public Health Emergencies: This bill is concerning a worker's rights in the workplace for conduct during a public health emergency. SB 20-207- Changes to Unemployment Insurance: The Unemployment Trust Fund is on the brink of insolvency due to the increased demand for unemployment because of the sudden economic shutdown. If current law remains effective, employers will be required to pay higher premiums for unemployment insurance, plus additional insolvency surcharges to pay for the fund’s shortfalls. This bill initially reduces the burden on the employers by reducing the rate they must pay but will substantially increase it over the next five years as the economy recovers. SB 20-213-Alcohol Beverage Delivery and Takeout: The bill allows certain liquor licensees to sell alcohol as part of takeout orders and to deliver alcohol for consumption off the licensed premises. HB20-1359 - Ballot Access Modifications Public Health Concerns: The bill extends various deadlines related to ballot access requirements in 2020 due to public health concerns. Parties may amend their bylaws as needed during 2020 to allow remote participation in assemblies and conventions and to fill vacancies. HB20-1410 - COVID-19-related Housing Assistance: This bill is provides assistance for individuals facing a housing-related hardship due to the COVID-19 pandemic by transferring money received from the federal Page 2 of 4 "CARES Act" to the eviction legal defense fund and the housing development grant fund to provide such assistance. HB20-1411 - COVID-19 Funds Allocation For Behavioral Health: This bill is concerning the allocation of money the state received from the federal coronavirus relief fund for behavioral health services. HB20-1412 - COVID-19 Utility Bill Payment-related Assistance: This legislation is concerning assistance for individuals unable to pay their utility bills due to economic hardship caused by the COVID -19 pandemic. This bill transfers money received from the "CARES Act" to the energy outreach Colorado low-income energy assistance fund to provide such assistance. HB20-1413 - Small Business Recovery Loan Program Premium Tax Credits: This bill establishes a state and private investor funded small business recovery loan program. HB20-1414 - Price Gouge Amid Disaster Deceptive Trade Practice: This legislation prohibits price gouging for a period following a declared disaster. HB20-1422 - Food Pantry Assistance Grant Program: This bill creates the food pantry assistance grant program and allocates funds the state receives from the federal coronavirus relief fund. SB20-222 - Use CARES Act Money Small Business Grant Program: SB 20-222 creates a grant program for small businesses affected by economic hardship caused by the COVID-19 pandemic that is financed by money received from the CARES Act. HB20-1425 - Hospital Patient Visitation Rights During COVID-19: The bill encourages hospitals to follow infection prevention protocols and identify ways to improve patient visitation policies. SB20-096 - Remote Notaries Protect Privacy: This bill authorizes notaries public to perform notarial acts using audio-video communication. CRIMINAL JUSTICE: HB 20-1017- Substance Abuse Disorder Treatment in the Criminal Justice Treatment: This bill is intended to be a means of criminal justice diversion for persons with opioid or other substance abuse disorders, along with other provisions such as providing safe-stations for disposal of controlled substances and continuity of care for individuals receiving treatment. SB 20-217- Enhance Law Enforcement Integrity: This bill was drafted in response to the protests calling for police reform. The bill makes several sweeping reforms including banning the use of chokeholds, changing the law around fleeing felons, and increasing data collection. SB20-100 - Repeal The Death Penalty: The bill repeals the death penalty in Colorado for offenses charged on or after July 1, 2020, and makes conforming amendments. EMPLOYMENT: SB 20-205- Employee Paid Sick Leave: The bill creates the "Healthy Families and Workplaces Act" which requires employers to provide paid sick leave to employees under various circumstances, beginning in January 2021. HB20-1127 - Extend Public Employees' Retirement Association Retiree Work After Retirement Limit: This legislation lifts some of the employment-after-retirement limitations for retirees of the public employees' retirement association employed by a board of cooperative services after retirement in rural jurisdictions. Page 3 of 4 FISCAL POLICY & TAXES: HB20-1322 - Public Participation Property Tax Manuals: This legislation requires a property tax administrator publish and conduct a public hearing about any proposed changes to property tax materials. SCR20-001 - Repeal Property Tax Assessment Rates: SCR 20-001 refers a measure to Colorado voters to repeal what is colloquially referred to as the Gallagher Amendment. HOUSING: Housing - HB 20-1196- Mobile Home Park Act Updates: HB 20-1196 gives manufactured homeowners more rights around tenant issues such as evictions and retaliation, plus a public mechanism to have violations investigated and resolved. Housing- HB 20-1201- Opportunity to Purchase: HB 20-1201 sets up mechanisms to provide manufactured home residents the opportunity to purchase a mobile home park that is for sale. LOCAL GOVERNMENT: SB20-139 - County Loans For Public Infrastructure Projects: The bill authorizes the board of county commissioners, in consultation with the county treasurer, to make loans to a governmental entity that is created by or located within the county. PUBLIC HEALTH: HB 20-1001 - Age Restriction on Vaping: This legislation will change the minimum age restriction to purchase nicotine products and create a statewide licensing system. HB20-1319 - Prohibit Sale Of Flavored Nicotine Products: This bill prohibits the sale of flavored cigarettes, tobacco products, and nicotine products, including flavored electronic cigarettes, and products intended to be added to cigarettes, tobacco products, or nicotine products to produce a flavor other than tobacco. SB20-078 - Dogs On Restaurant Patios: This legislation allows for restaurants to permit pet dogs on their patios, providing local governments do not opt out. PUBLIC SAFETY: HB 20-1004 - Wildfire Mitigation: The bill establishes the wildfire mitigation resources and best practices grant program within the division of local government in the department of local affairs. Grant money is intended for conducting outreach among landowners to inform them of resources available for wildfire mitigation and best practices for wildfire mitigation. The bill also extends the increased wildfire mitigation income tax deduction that allows a landowner to claim 100%, rather than 50%, of the costs they incur in performing wildfire mitigation measures. HB 20-1171 - Remote Camera Wildfire Alert Pilot Program: This bill establishes a pilot program to implement a remote camera wildfire alert system. HB 20-1142 - Hazard Mitigation Grant Program: This legislation establishes the Hazard Mitigation enterprise, which will collect fees from insurance companies that will be used for the purposes financing the hazard mitigation grant program, providing public education about the importance of insurance, and providing local governments technical information and supporting natural hazard mitigation through land use and building codes. HB 20-1293-Emergency Telephone Service Charge: House Bill 20-1293 creates a new, statewide 911 surcharge, which will serve as a pass-through to local 911 governing bodies. Page 4 of 4 RECORDS: HB 20-1138 - Public Real Property Index: This bill requires each state agency, state institution of higher education, and political subdivision of the state to submit to the office of the state architect , a list of all usable real property owned by or under the control of the agency, institution, or political subdivision of the state. HB 20-1318 - Concerning The Electronic Recording of Plats of Land: The bill allows county clerk and recorders to receive and preserve original plats for recording in an electronic format. SUSTAINABILITY: HB 20-1162 - Prohibition of Food Establishment Use of Polystyrene: Effective January 1, 2022, the bill prohibits a retail food establishment from distributing an expanded polystyrene product for use as a container for ready-to-eat food in this state. (This bill was left under consideration.) SB20-055 - Incentivize Development Recycling End Markets: This bill provides for a stakeholder committee to inform and guide the CDPHE on how the state can develop more end-market recycling facilities. It also provides tax credits for recycling businesses and a recycling public information campaign. STATE HOLIDAY: HB20-1031 – Replace Columbus Day With New State Holiday: HB20-1031 repealed Columbus Day and establishes Frances Xavier Cabrini Day as a state legal holiday on the first Monday in October. TELECOMMUNICATIONS: HB 20- 1137 - Definition of Unserved: This legislation will allow the Broadband Deployment Board more flexibility in considering a local government's certification that an area is underserved by broadband. TRANSPORTATION: HB 20-1151 - Regional Transportation Authorities: This legislation expands the authority of regional transportation authorities (RTA). It also stipulates CDOT is not allowed to reduce funding if an RTA makes additional income. That income is instead meant to be used to improve transportation services and infrastructure. UTILITIES: HB 20-1064 - PUC Study of Community Choice Energy: This bill funds feasibility studies to determine whether a community would benefit from obtaining their energy from another wholesaler, rather than a local investor-owner company, to meet their renewable energy goals. WATER: HB20-1095 - Local Governments Water Elements In Master Plans: The act specifies that a local government master plan that contains a water supply element must include water conservation policies, which may include goals specified in the state water plan and policies that require implementatio n of water conservation and other state water plan goals as a condition of development approvals. Thank you, Charise ATTACHMENTS: Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List Exhibit A: CML Bill List