TC Packet 04-14-2020_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
1
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, APRIL 14, 2020
MEETING BEGINS AT 4:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
!! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 4:00 PM
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
[AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST
MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL.]
5. BUSINESS ITEMS
5.1. NOTICE OF AWARD NOTTINGHAM PARK UTILITY IMPROVEMENTS PROJECT (TOWN ENGINEER JUSTIN
HILDRETH) (20 MINUTES) 4:10
5.2. WORK SESSION TO REVIEW 2020 AVON CAPITAL IMPROVEMENTS PROJECT PLAN AND FUND (TOWN
MANAGER ERIC HEIL AND TOWN ENGINEER JUSTIN HILDRETH) (45 MINUTES) 4:30
5.3. DISCUSSION OF AVON BUSINESS RELIEF (TOWN MANAGER ERIC HEIL) (30 MINUTES) 5:15
5.4. APPROVAL OF MINUTES FROM APRIL 9, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA
TORRES) (5 MINUTES) 5:45
6. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (10 MINUTES) 5:50
7. ADJOURN 6 :00
___________________________________________________________________________________________________________________________________________________________________________________________
*Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of
the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per
individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
970-748-4045 jhildreth@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Justin Hildreth, Town Engineer
RE: Notice of Award – Nottingham Park Utility Improvements
Project
DATE: March 31, 2020
SUMMARY: Authorize Staff to issue Notice of Award for construction of the Nottingham Park Utility
Improvements Project as approved in the Town of Avon 2020 Capital Projects Fund.
DISCUSSION: The Nottingham Park Utility Improvements Project generally consists of utility relocation
required to facilitate demolition of the Old Town Hall building. A major component of the project includes
abandoning the existing undersized water service and installation of a water main to adequately serve the
Parks Garage, Cabin, Performance Pavilion, and a future public restroom on the site.
Staff advertised the Nottingham Park Utility Improvements Project for (3) weeks on the Town website, local
newspapers, and on Bidnet.com. The Bid Opening was held on February 26, 2020 and four bids were
received: 360 Civil, Inc. with a bid of $299,148, United Companies at $493,098, Schofield Excavation, Inc
at $349,376, and Solar Valley Enterprises with a bid of $264,364. Each of the submitting contractors are
qualified to construct the project.
360 Civil, Inc. and Solar Valley Enterprise Enterprises have worked on projects throughout the Eagle
Valley. The owner of Solar Valley, Sol Saltzman, resides in Bond, Colorado and has a local presence for
24 years and hires local employees. Some projects he has managed or worked on include the Marriott fire
remodel, Gore Creek Drive Rowhouses, demo of Vail Ski Club, Town of Eagle water treatment plant,
Streamside Marriott, the Village Center and several homes on Forest Drive.
360 Civil, Inc. is an established contractor in the valley and has completed numerous projects in the valley.
The owners worked for local contractors and started the company 5 years ago. They have been retained to
construct the 2020 Eaglebend Drive paving project and completed the excavation for the Public Safety
Facility. 360 Civil has completes approximately $2,500,000 to $3,000,000 in projects per year in the valley.
Construction Schedule: The proposed work is tentatively scheduled to begin in late April and a six-week
construction period is anticipated with the work being completed in early June.
FINANCIAL CONSIDERATIONS: The construction Contract for the Project will be funded from the Old Town
Hall Demolition Project as approved in the Town of Avon 2020 Capital Projects Fund. The Project cost estimate
is shown in Table 1 below and includes 10 % contingency.
Table 1: Nottingham Park Utility Improvements Project Cost Estimate
Available Funds Budget $593,955
Construction Cost $264,364
Geotechnical Testing Services $ 3,000
Contingency (10 %) $ 26,436
Page 2 of 2
Total $293,800
RECOMMENDATION: Staff requests Council authorization to award the Nottingham Park Utility
Improvements Project Contract to the low bidder, Solar Valley Enterprises, in the amount of $264,364.
PROPOSED MOTION: Motion to authorize issuance of Notice of Award for the Nottingham Park Utility
Improvements Project contract to the low bidder, Solar Valley Enterprises, in the amount of $264,364 as
approved in the Town of Avon 2020 Capital Projects Fund.
Thank you, Justin
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council FROM: Eric Heil, Town Manager
RE: Capital Improvements Project Fund
DATE: April 13, 2020
SUMMARY: The Town’s annual budget includes a Capital Projects Fund (CIP Fund). The adopted 2020
budget provided a final CIP Fund balance of $4,890,137. The actual year end CIP Fund balance is
$8,722,351 resulting from a combination of additional revenues over the budget in the amount of
$2,226,145 and some CIP projects which were budgeted for 2019 but were not started in 2019 or not
completed in 2019. The 5-Year Plan lists capital projects planned for the next 5 years. The Capital Project
Descriptions provide a description and the year that the expenditure is planned to occur. This report
focuses on capital improvements projects planned for 2020.
Council discussion and direction is requested to whether to proceed with planned capital improvements
projects or defer certain projects.
PROJECT KEY: The attached spreadsheet is color coded to assist Council’s review.
Green = Cannot be delayed due to disrepair, the project is already in process, or there are grant funds
to support the project
Yellow = can be deferred for at least one year
Orange = already planned to be deferred
COMMENTS AND RECOMMENDATIONS: Overall, I recommend proceeding with the work scheduled for
2020. Much of the work for Nottingham Park is the design phase this year with the intent to do actual
construction improvements next year. Continuing with capital improvements projects will create jobs and
may result in obtaining lower bids for construction this year and next year to the extent the construction
industry is impacted by a recession. There are a number of projects which are deferred, including work
around the old Town Hall site, the West Main St. Mall designs, USFS Road 779 improvements, Broadband
improvements and the variable message boards.
Recreation Center Phase 2 Design: Recreation Center Phase 2 Design is dependent upon the work of
the Health and Recreation Committee and direction from Council. The Health and Recreation Committee
has been delayed due to COVID-19, therefore, any design likely to occur in 2022 at the earliest.
Level 2 Charging Station at Town Hall: This project is currently proceeding. The charging station can
serve two vehicles and there will be two reserved spots for electric vehicles. Staff believes this location is
best for first charging station due to its visibility for the general public and convenience for those with
electric vehicles travelling to the Town Hall.
Level 3 Charging Station at Tract A: This project is current proceeding and was awarded grant funds to
pay for a portion of the project.
Avon Pavilion Doors: These have been installed although there is some additional minor work to perform.
Avon Pavilion Deck Replacement: This project is planned to proceed this fall.
Page 2 of 2
Recreation Center Locker Replacement: This is still planned for 2020 in the fall. I have asked Recreation
Center to gather more information on lockers and involve the Health and Recreation Committee on review
of new lockers and options for tile before finalizing.
Benchmark Road On-Street Parking: This project is currently proceeding and is starting this week.
Whitewater Park Repairs: Completed
West Nottingham Park: Resurface pickle ball courts, West Nottingham Park Landscape Improvements,
and removing baseball field, install new kids soccer field are all proceeding. Actual start is projected
sometime in June this summer.
Avon Road/I-70 Interchange Pedestrian Improvements: Schematic designs are proceeding. Staff is
researching the infared heat mat technology to supplement the design and functionality.
Eaglebend Drive and Yoder Ave Paving: These projects are proceeding.
Avon Road Stormwater Vaults: Town is proceeding with Avon Road stormwater vaults.
Town Hall Tenant Finish: Various security measures are ordered and intended for installation in near
future. Some interior adjustments are contemplated to create a medium sized conference room on the 3rd
floor, create a storage room on the second floor and improve the functionality of some existing spaces.
ADDITIONAL WORK: The 2020 Strategic Plan included review of the former Wildridge Firehouse ground
floor space for either a community meeting room or Town of Avon employee housing. In speaking with
Department Directors, there is strong demand for employee housing owned by the Town of Avon that can
be available for rent. I understand that the ground floor space could be remodeled into either a one or two
bedroom apartment. There is adequate parking to accommodate additional residential use of this property.
A residential remodel would be funded out either the Avon Community Housing Fund or the CIP Fund. A
residential remodel project could probably start in approximately four to five months with a traditional
request for proposal for design, then a bid process on the designs. Such a project could potentially start in
four to eight weeks if a design-build process was used. The (very rough) estimated budget is $70,000 to
$100,000 to install a kitchen, ¾ bath, walls, closets, doors, electrical, lighting, etc.
APRIL 28TH BUDGET AMENDMENT: Staff is preparing various budget amendments to present to Council
on April 28th. Council direction on the CIP Fund can be incorporated into proposed budget amendments.
Thank you, Eric
2020 Capital Improvements Project
Project Deferred Continuing Increase
Facilities
Town Hall Finish-Wall Adjustments ($145K carry-over from 2019,
increase for additional security measures)135,000.00$ 135,000.00$
Old Town Hall Demolition
Utilities 260,000.00$ 260,000.00$
Demolition ($150K carry-over from 2019, likely to be $200-$260k
over budget) 450,000.00$
Level 2 Charging Station 35,000.00$
Fleet Maintenance Roof Repair 300,000.00$
Fleet Maintenance Solar Panels 450,000.00$
Nottingham Park Retractable Door (90% done, $322,929 budgeted
in 2019)-$
Nottingham Park Pavilion Floor Replacement 215,000.00$
Recreation Center Locker Replacement 200,000.00$
Restoration/Remodel of Nottingham Park Cabin (Design)50,000.00$
Level 3 EV Charging Station 75,000.00$
Benchmark Road On-Street Parking ($440,000 carry-over from
2019)-$
Restrooms-Nottingham Park Old Town Hall Site (Design)85,000.00$
Restrooms-Nottingham Lake (screening 3 porta-lets & schematic
design new restrooms)50,000.00$
Patio Landscaping at Old Town Hall Site 100,000.00$ West Main Street Design 50,000.00$
Land and Land Improvements
Whitewater Park Repairs (need to increase from $20,000 to
$30,000)30,000.00$ 10,000.00$
Nottingham Park Light Upgrades ($311,505 carry-over)
Resurface Pickleball Courts 50,000.00$
West Nottingham Park Landscape 55,000.00$
Lower Soccer Field/Remove Softball 25,000.00$ Retaining Wall Replacement - Old Town Hall Site 150,000.00$ -$
Roads, Streetscape, and Trails
Mall Activation Elements (music display - $30,000 carry-over)-$
I-70 Interchange Pedestrian Enhancement (design)90,000.00$
Finish Wall Repairs-Nottingham Rd, Swift Gulch Road ($50,000
carry-over)-$
Annual Guardrail Maintenance 40,000.00$
Annual Paving:
Eaglebend Drive 300,000.00$
Yoder Ave 550,000.00$ Buckcreek Road Repairs 300,000.00$
Recreation Trails Program
USFS Road 779 100,000.00$
Water Fund Projects
East Stormwater Vault (Design and Installation)210,000.00$ West Stormwater Vault (design)23,000.00$
Communications and Tech
Project Thor 116,873.00$
Fiber CDOT to PSF 80,000.00$
RR Bridge Variable Message Boards 75,000.00$
Neighborhood Variable Message Boards 75,000.00$
Finance Software: Tyler Tech 225,290.00$
TOTAL 746,873.00$ 4,203,290.00$ 405,000.00$
2020 BUDGET 4,545,163.00$
GREEN BUDGET 1,855,290.00$
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020
SEE CAPITAL PROJECTS FUND PROJECT DETAIL
BUDGET SUMMARY: CAPITAL PROJECTS FUND
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues
reflect historic collection trends and the best information available regarding the local real estate market. In
addition to RETT revenues, the General Fund also makes transfers to the Capital Projects Fund, after achieving a
balanced budget, and with all reserves fully funded. Certain other Town funds also occasionally contribute to capital
infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital
projects are selected based on several criteria including, but not limited to, the need for new streets, road and
facility development, major maintenance of the Town’s existing facilities and infrastructure, investments in
economic development, and projects identified that have high priorities in meeting adopted planning document
objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails
Master Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long-
term planning of infrastructure development and maintenance is also prepared and adopted annually.
ADMINISTRATION OF THE FUND
The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department
spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year
Program. Proportional monies for the engineer's salary are transferred to the General Fund.
FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 1
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020
REVENUES
Taxes 3,621,125$ 2,775,000$ 2,775,000$ 2,671,000$
Intergovernmental 490,000 120,000 120,000 113,000
Investment Earnings 92,412 43,750 100,000 75,000
Other Revenue 39,799 - - -
Total Operating Revenues 4,243,336 2,938,750 2,995,000 2,859,000
Other Sources:
Debt Proceeds 258,258 - - -
Operating Transfers-In 2,025,000 560,000 375,000 1,400,000
Total Other Sources 2,283,258 560,000 375,000 1,400,000
TOTAL REVENUES 6,526,594 3,498,750 3,370,000 4,259,000
EXPENDITURES
Capital Improvements:
Facilities 4,896,180 1,643,700 1,868,700 2,060,000
Land and Land Improvements 603,350 574,371 564,371 300,000
Roads and Streets 2,933,518 2,503,265 2,235,765 1,380,000
Water Fund Projects 16,723 404,659 404,659 233,000
Communications and Technology - 125,000 - 572,163
Debt Service:
Capital Leases 177,490 98,802 98,802 81,999
Contingency - 100,000 - -
Total Capital Improvements 8,627,261 5,449,797 5,172,297 4,627,162
Other Uses
Operating Transfer-Out - General Fund 233,117 240,111 240,111 247,314
Operating Transfer-Out - Debt Service Fund 1,008,354 1,010,207 1,007,932 1,010,038
Total Other Uses 1,241,471 1,250,318 1,248,043 1,257,352
TOTAL EXPENDITURES 9,868,732 6,700,115 6,420,340 5,884,514
NET SOURCE (USE) OF FUNDS (3,342,138) (3,201,365) (3,050,340) (1,625,514)
FUND BALANCE, Beginning of Year 11,282,615 7,940,477 7,940,477 4,890,137
FUND BALANCE, End of Year 7,940,477$ 4,739,112$ 4,890,137$ 3,264,623$
Fund Balances
Restricted For:
Asphalt Overlay 658,421$ 658,421$ 658,421$ 108,421$
Assigned For:
Town-owned Properties Program 2,635,081 2,895,081 - -
Asphalt Overlay - - - 250,000
Tract G/URA Projects - - - 415,000
Unassigned:
Unreserved 4,646,975 1,185,610 4,231,716 2,491,202
Total Fund Balances 7,940,477$ 4,739,112$ 4,890,137$ 3,264,623$
Fund Summary
MUNICIPAL SERVICES
Capital Projects Fund #41
Section III, Page 2
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020 2021 2022 2023 2024
REVENUES
Real Estate Transfer Tax:
Base Level 2,978,294$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$
Wyndham Vacation Ownership Club 636,896 275,000 275,000 275,000 225,000 - - -
Penalties and Interest 5,935 - - - - - - -
Less: Primary Residence Exemption Impact (@$240K)- - - (104,000) (104,000) (104,000) (104,000) (104,000)
Interest Earnings 92,412 43,750 100,000 75,000 50,000 50,000 50,000 50,000
Intergovernmental:
Federal/State:
GOCO Grant - Playground 350,000 - - - - - - -
Colorado Health Foundation (Fitness Court)140,000 - - - - - - -
DOLA - Broadband Grant - - - 50,000 - - - -
Level 2 EV Charging Station - - - 18,000 - - - -
Level 3 DC Fast EV Charging Station - - - 45,000 - - - -
Local Government:
Eagle County (Avon Station ECO Transit Shelter project)- 120,000 120,000 - - - - -
Other Revenues:
Miscellaneous Refunds 28,121 - - - - - - -
Project Cost Reimbursements 2,780 - - - - - - -
Nonclassified 8,898 - - - - - - -
Total Operating Revenues 4,243,336 2,938,750 2,995,000 2,859,000 2,671,000 2,446,000 2,446,000 2,446,000
Other Sources:
Capital Lease Financing - Solar Panels 258,258 - - - - - - -
Transfer in from General Fund
- Assigned to Capital Improvements 480,000 - - 450,000 - - - -
- Assigned to Village at Avon Asphalt Overlays - - - 250,000 250,000 250,000 250,000 250,000
Transfer in from the AURA
- New Town Hall Tenant Finish 1,420,000 - - - - - - -
- Tract G Projects - 400,000 375,000 700,000 700,000 700,000 725,000 700,000
Transfer in from Water Fund
- Nottingham Rd. Debris Flow Study and Improvements 125,000 160,000 - - - - - -
Total Other Sources 2,283,258 560,000 375,000 1,400,000 950,000 950,000 975,000 950,000
Total Revenues and Sources of Funds 6,526,594$ 3,498,750$ 3,370,000$ 4,259,000$ 3,621,000$ 3,396,000$ 3,421,000$ 3,396,000$
Projected
Section III, Page 3
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020 2021 2022 2023 2024
Projected
EXPENDITURES
Capital Improvements:
Facilities 4,896,180 1,643,700 1,868,700 2,060,000 1,975,000 700,000 1,000,000 800,000
Land and Land Improvements 603,350 574,371 564,371 300,000 100,000 - - -
Roads and Streets 2,933,518 2,503,265 2,235,765 1,380,000 1,340,000 1,065,000 1,010,000 1,440,000
Water Fund Projects 16,723 404,659 404,659 233,000 230,000 - - -
Communications and Technology - 125,000 - 572,163 20,000 - - -
Debt Service:
Capital Leases
- 2011 US Bank, Plow Truck 30,200 - - - - - - -
- 2012 US Bank, Street Sweeper 33,607 16,803 16,803 - - - - -
- 2013 Commerce Bank, JD Loader, Auger Sander 31,684 - - - - - - -
- 2014 US Bank, Plow Truck 26,279 26,279 26,279 26,279 26,279 - - -
- 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 55,720 55,720 55,720 55,720
Contingency - 100,000 - - - - - -
Total Expenditures 8,627,261 5,449,797 5,172,297 4,627,162 3,746,999 1,820,720 2,065,720 2,295,720
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 233,117 240,111 240,111 247,314 254,733 262,375 270,247 278,354
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)244,331 241,800 239,275 241,600 244,800 241,800 243,550 244,800
- 2014B COPS (Street Improvements)317,998 320,582 320,582 318,613 322,493 320,069 322,494 319,616
- 2016 COPS (Public Safety Bldg.)446,025 447,825 448,075 449,825 449,375 448,575 447,675 443,675
Total Other Uses 1,241,471 1,250,318 1,248,043 1,257,352 1,271,401 1,272,819 1,283,966 1,286,445
Total Expenditures and Uses of Funds 9,868,732 6,700,115 6,420,340 5,884,514 5,018,400 3,093,539 3,349,686 3,582,165
Net Source (Use) of Funds (3,342,138) (3,201,365) (3,050,340) (1,625,514) (1,397,400) 302,461 71,314 (186,165)
Fund Balance, Beginning of Year 11,282,615 7,940,477 7,940,477 4,890,137 3,264,623 1,867,223 2,169,683 2,240,997
Fund Balance, End of Year 7,940,477$ 4,739,112$ 4,890,137$ 3,264,623$ 1,867,223$ 2,169,683$ 2,240,997$ 2,054,832$
Section III, Page 4
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020 2021 2022 2023 2024
Projected
Fund Balances
Restricted For:
Asphalt Overlay 658,421$ 658,421$ 658,421$ 108,421$ 108,421$ 108,421$ 108,421$ -$
Assigned For:
Town-owned Properties Program 2,635,081 2,895,081 - - - - - -
Asphalt Overlay - - - 250,000 500,000 750,000 1,000,000 -
Tract G/URA Projects - - - 350,000 25,000 275,000 - 200,000
Unassigned:.
Unreserved 4,646,975 1,185,610 4,231,716 2,556,202 1,233,802 1,036,262 1,132,576 1,813,253
Total Fund Balances 7,940,477$ 4,739,112$ 4,890,137$ 3,264,623$ 1,867,223$ 2,169,683$ 2,240,997$ 2,013,253$
Section III, Page 5
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2017 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
CAPITAL IMPROVEMENT PROJECTS Budget Actuals 2018 2019 2019 2019 2020 2021 2022 2023 2024
Facilities:
General Government Facilities:
11012 Tenant Finish Construction - NTH 4,774,516$ 262,088$ 4,437,428$ 75,000$ 145,000$ 4,844,516$ -$ -$ -$ -$ -$
11017 Fiber - PSF to NTH 135,275 43,647 58,710 - - 102,357 - - - - -
11019 Old Town Hall Demolition 600,000 - - - 150,000 150,000 450,000 - - - -
11020 Fiber - Pavilion to NTH 70,000 - - - 70,000 70,000 - - - - -
New Level 2 EV Charging Station - NTH - - - - - - 35,000 - - - -
Public Safety Facilities:
12004 Construction - PSF 6,320,855 6,390,304 22,294 - - 6,412,598 - - - - -
New PSF Parking Lot Canopy 400,000 - - - - - - - - - -
Public Works Facilities
New Cinder / De-icer Storage 300,000 - - - - - - - - - 300,000
Fleet and Transportation Facilities:
14010 Fleet Maintenance EPDM Roof Replacement 300,000 - - - - - 300,000 - - - -
New Fleet Solar Panels 450,000 - - - - - 450,000 - - - -
14015 ARTF Door Repairs 55,000 13,137 9,284 19,442 19,442 41,863 - - - - -
14016 ARTF Solar Panels 258,258 - 215,750 42,508 42,508 258,258 - - - - -
14017 Avon Station ECO Transit Shelter Project 120,000 - - 120,000 120,000 120,000 - - - - -
Cultural and Recreational Facilities:
15018 Pavilion - Retractable Door/Stage Repair 322,928 7,303 24,925 290,700 290,700 322,928 - - - - -
15019 Pavilion - Deck Railing and Floor Replacement 215,000 - - 15,000 - - 215,000 - - - -
15020 Recreation Center Weight Room Expansion 500,000 - - 500,000 500,000 500,000 - - - - -
New Recreation Center HVAC Upgrade 250,000 - - - - - - 250,000 - - -
New Recreation Center Locker Replacement 200,000 - - - - - 200,000 - - - -
New Recreation Center Phase 2 Design 500,000 - - - - - - 250,000 250,000 - -
New Cabin Remodel 500,000 - - - - - 50,000 450,000 - - -
Other Facilities:
19003 Predesign / Feasibility Study - Hahnewald Barn 135,000 - 106,015 28,985 28,985 135,000 - - - - -
19004 Recycling Center, Lot 5 22,839 - 21,774 1,065 1,065 22,839 - - - - -
19005 2120 Saddle Ridge Loop (Fire Station) Improve.61,000 - - 61,000 61,000 61,000 - - - - -
New Level 3 DC Fast EV Charging Station - Tract A 75,000 - - - - - 75,000 - - - -
Urban Renewal Fund Projects:
32029 Benchmark Rd. On-street Parking 440,000 - - 440,000 440,000 440,000 - - - - -
New Restrooms - Nottingham Park OTH Site 935,000 - - - - - 85,000 850,000 - - -
New Restrooms - Nottingham Lake Beach 500,000 - - - - - 50,000 - 450,000 - -
New Patio Landscaping at OTH 100,000 - - - - - 100,000 - - - -
32030 Schematic Design / Final Design - W. Main Street 50,000 - - 50,000 - - 50,000 175,000 - - -
New W. Main Street Mall Improvements 1,500,000 - - - - - - - - 1,000,000 500,000
Projected
Section III, Page 6
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2017 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
CAPITAL IMPROVEMENT PROJECTS Budget Actuals 2018 2019 2019 2019 2020 2021 2022 2023 2024
Projected
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 872,266 329,386 422,230 20,000 20,000 771,616 - - - - -
21022 Eagle River Whitewater Park Repair 221,390 6,720 24,670 190,000 230,000 261,390 20,000 - - - -
21024 Nottingham Park Light Upgrade 311,505 110,905 10,600 190,000 190,000 311,505 - - - - -
21027 O'Neil Spur Park Improvements Design 20,000 - - 20,000 20,000 20,000 - - - - -
21051 Nottingham Park Fitness Court 210,221 - 145,850 64,371 64,371 210,221 - - - - -
21053 Resurface Pickleball Courts 50,000 - - 50,000 - - 50,000 - - - -
New West Nottingham Park Landscape Improvements 55,000 - - - - - 55,000 - - - -
New Lower Soccer Field / Baseball Infield Removal 25,000 - - - - - 25,000 - - - -
New Retaining Wall / Seating Replacement OTH 150,000 - - - - - 150,000 - - - -
New O'Neil Spur Park Parkiing Lot Rebuild 100,000 - - - - - - 100,000 - - -
21054 Wildland Fire Mitigation NA - - 40,000 40,000 NA - - - - -
Roads and Streets:
Streetscape Improvements:
31023 Metcalf Road - Retaining Wall Stabilization 80,000 - - - - - - - 80,000 - -
31028 Post Blvd. Irrigation Wet Well 45,000 - - - - - - - - - -
31029 Wayfinding Signage 84,145 34,642 8,549 40,954 40,954 84,145 - - - - -
31030 Mall Activation Elements 30,000 - - 30,000 30,000 30,000 - - - - -
31031 Avon Rd./I70 Overpass Safety & Pedestrian Imp.1,048,245 - 8,245 50,000 50,000 58,245 90,000 900,000 - - -
Annual Street Maintenance and Repair:
32026 Retaining Wall Repairs - Nottingham & Swift Gulch Rd 50,000 - - 50,000 50,000 50,000 - - - - -
32027 East BC Repair 59,579 59,579 - - 59,579 - - - - -
33102 2018 Microsurface Project 250,000 - 205,229 - - 205,229 - - - - -
33219 Annual Guard Rail Repair NA - - 40,000 40,000 NA 40,000 40,000 40,000 40,000 40,000
34034 Nottingham Rd. Paving 1,097,500 664,044 304,437 - - 968,481 - - - - -
33103 Eaglebend Resurfacing 300,000 - - 300,000 - - 300,000 - - - -
32028 Yoder Ave. Asphalt Overlay 550,000 - - - - - 550,000 - - - -
New Mikaela Way and Benchmark Rd.400,000 - - - - - - 400,000 - - -
New Buck Creek Repairs 300,000 - - - - - 300,000 - - -
New WB B/C Blvd - US Hwy 6 to Avon Elem.515,000 - - - - - - - 515,000 - -
New Riverfront and Lake Street 450,000 - - - - - - - - 450,000 -
New Post Blvd.1,400,000 - - - - - - - - - 1,400,000
Street Improvements:
32021 West B/C Blvd. RR Crossing Improvements 234,121 9,831 21,790 200,000 202,500 234,121 - - - - -
Section III, Page 7
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2017 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
CAPITAL IMPROVEMENT PROJECTS Budget Actuals 2018 2019 2019 2019 2020 2021 2022 2023 2024
Projected
Multi-Modal/Alternative Mobility:
34033 East and West B/C Blvd. Street Rebuild 4,025,943 198,943 2,314,992 1,512,008 1,512,008 4,025,943 - - - - -
New US Hwy 6 Crosswalks 80,000 - - - - - - - 80,000 - -
New West B/C Blvd./ Beach On-steet Parking Imp.350,000 - - - - - - - 350,000 - -
Recreational Trails Program:
34030 Trail Improvements 73,600 2,600 - 71,000 71,000 73,600 - - - - -
34035 USFS Road 779 (Metcalf) Trailhead Improvements 100,000 - - - - - 100,000 - - - -
New Nottingham Park Path Replacement - 1,000 ft 5,820,000 - - - - - - - - 520,000 -
34037 Riverfront Trail Connector 220,000 - 10,697 209,303 239,303 250,000 - - - - -
Water Fund Projects:
21026 Nottingham Rd. Debris Flow Study and Improvements 425,000 24,618 16,723 383,659 383,659 425,000 - - - - -
21028 East Stormwater Quality Vault 231,000 - - 21,000 21,000 21,000 210,000 - - - -
New West Stormwater Quality Vault 253,000 - - - - - 23,000 230,000 - - -
Communications and Technology
e-Gov.:
81011 Project Thor 125,000 - - 125,000 - - 116,873 - - - -
New Fiber - CDOT Hand hold to PSF 80,000 - - - - - 80,000 - - - -
New RR Bridge LED Messaging Boards 75,000 - - - - - 75,000 - - - -
New Permanent Variable Message Boards (3)75,000 - - - - - 75,000 - - - -
New Mini-split NTH Data Center 20,000 - - - - - - 20,000 - - -
New Finance/Comm Dev. ERP System 225,290 - - - - - 225,290 - - - -
Total Capital Improvement Projects 41,178,476$ 8,098,168$ 8,449,771$ 5,250,995$ 5,073,495$ 21,541,434$ 4,545,163$ 3,665,000$ 1,765,000$ 2,010,000$ 2,240,000$
Section III, Page 8
Capital Expenditures by Funding Source
2020 2021 2022 2023 2024 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,671,000$ 2,621,000$ 2,396,000$ 2,396,000$ 2,396,000$ 12,480,000$
Interest Earnings 75,000 50,000 50,000 50,000 50,000 275,000
Intergovernmental and Other 113,000 - - - - 113,000
Transfers In and Fund Balances 6,290,137 950,000 950,000 975,000 950,000 10,115,137
TOTAL 9,149,137$ 3,621,000$ 3,396,000$ 3,421,000$ 3,396,000$ 22,983,137$
CAPITAL COST BY CATEGORY
Roads and Streets 1,380,000$ 1,340,000$ 1,065,000$ 1,010,000$ 1,440,000$ 6,235,000$
Facilities and Land Improvements 2,360,000 2,075,000 700,000 1,000,000 800,000 6,935,000
Water Fund Projects and Technology 805,163 250,000 - - - 1,055,163
Capital Leases 81,999 81,999 55,720 55,720 55,720 331,158
Tranfers Out 1,257,352 1,271,401 1,272,819 1,283,966 1,286,445 6,371,984
TOTAL 5,884,514$ 5,018,400$ 3,093,539$ 3,349,686$ 3,582,165$ 20,928,305$
Real Estate Transfer Tax
54.30%
Interest Earnings
1.20%
Intergovernmental and
Other
0.49%
Transfers In and Fund
Balances
44.01%
2020-2024 Funding Sources
Roads and Streets
29.79%
Facilities and Land
Improvements
33.14%
Water Fund Projects and
Technology
5.04%
Capital Leases
1.58%
Tranfers Out
30.45%
2020-2024 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Section III, Page 9
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Facilities
Old Town Hall Demolition
Description: The old Town Hall is proposed to be demolished in 2020. Demolishing the building
necessitates extending a water main, relocating electrical equipment attached to
or in the building that supplies power to the entire park, installation of a new fiber
optic line from New Town Hall to the stage, removal of asbestos, and grading out
the site.
Budget: 2019/2020 $600,000
Level 2 Charging Station at Town Hall
Description: A level 2 (4 to 8-hour charge time) charging station is proposed at Town Hall and
will be available to town motor pool vehicles and the public.
Budget: 2020 $35,000
Public Safety Facility Parking Lot Canopy
Description: A canopy over the police patrol vehicles is proposed to protect the vehicles from
snow. This will decrease response times and improve safety for officers.
Budget: TBA $400,000
Cinder/Deicer Storage
Description: The cinders and deicer are currently stored in the open. Water and snow that lands
on the deicer will leach out into the soil in high concentrations impacting storm
water quality. Snow will accumulate on the cinders causing them to freeze and
difficult to break. The shed will protect the cinders and deicer and simplify loading
the snowplows and reduce leaching of the deicer.
Budget 2024 $300,000
Fleet Maintenance Facility EPDM Roof Replacement and Solar Panels
Description: EPDM roofs have an expected life span of 15 to 20-years. The existing roof is 25
years old and is starting to leak in several locations. This project will replace the
EPDM roof with a similar material. For project synergies, solar photovoltaic panels
are recommended to be included with the project.
Budget: 2022 $725,000
Nottingham Park Pavilion – Retractable Door
Description: Replacement of the stage curtain with a retractable door will allow for more
flexibility during inclement weather. Included in the project is the repair of several
water leaks into the pavilion basement.
Budget: 2018/2019 $322,928
Nottingham Park Pavilion Deck Railing and Floor Replacement
Description: The water proofing under the stage deck is not functioning properly and is not
covered by warranty. This project will replace the deck topping slab and water
proofing. In conjunction with this project, a railing will be installed along the front
of the deck.
Budget: 2020 $215,000
Section III, Page 10
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Recreation Center HVAC Upgrade
Description: The existing HVAC is running on a software system that is no longer supported and
no longer communicates with all the components. This project will upgrade the
operating system and improve system efficiency by repairing the broken
components.
Budget: 2021 $250,000
Recreation Center Locker Replacement
Description: The Recreation Center lockers were installed almost 20-years ago, are past their
useful life, and the parts to maintain them are becoming difficult to obtain.
Budget: 2020 $200,000
Recreation Center Phase 2 Design
Description: The master plan for the Recreation Center envisions a multi-purpose gym for sports
activities on the northeast side of the building. The design approach will begin with
project scoping, then move to schematic design and design development. The
design will be taken far enough to develop accurate construction price estimates
for a potential ballot initiative. The project will likely include remodeling of the
interior of the existing building.
Budget: 2021/2022 $500,000
Remodel of the Cabin in H.A. Nottingham Park
Description: The cabin located in H.A. Nottingham Park was relocated to its current location
approximately 30-years ago. The interior is not functional and does not support
green room demands and children recreation requirements. When the cabin was
moved, several alterations were made that do not consider the historical nature of
the building. The building will incorporate the historical and make it functional for
existing park demands.
Budget: 2020/2021 $500,000
Level 3 Fast EV Charging Station – Tract A
Description: The electrical vehicle plan recommends a level 3 fast charging station (30 to 60 min)
located on Tract A. Tract A is a town owned parking lot located in front of Pier One.
Staff will be applying for grants to offset the project costs.
Budget: 2020 $75,000
Benchmark Road On-Street Parking
Description: Several Town plans envision adding on street parking to West Benchmark Road
from Avon Station to Mikaela Way. The goal is for the parking to support local
businesses and provide parking for Avon Station and the Gondola. The design will
incorporate environmentally sustainable practices to minimize the effect of the
additional paved area. The project is delayed from 2019 due to unexpected utility
conflicts.
Budget: 2020 $440,000
Section III, Page 11
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Restrooms – H.A. Nottingham Park at Old Town Hall Site
Descriptions: Restrooms are proposed for the old town hall site. The project has not been
scoped at this time, so this budget is a place holder.
Budget: 2020/2021 $935,000
Restrooms – H.A. Nottingham Park near Beach
Descriptions: Restrooms are proposed in the vicinity of the beach and volleyball courts. The
project has not been scoped at this time, so this budget is a place holder.
Budget: 2020/2022 $500,000
Patio Landscaping at OTH
Descriptions: The patio on the east side of the old Town Hall site is proposed to be kept since it is
heavily used. This project will remodel the patio to match the current design pallete
in the park.
Budget: 2021 $100,000
Study and Schematic Design of West Main Street
Description: The Town master plans envisions extending the Main Street Mall from Mikaela Way
to Lake Street. There have been recent changes to the area including the vacating
of 351 Benchmark, the former fire station. This plan will study the area and create
a vision for extending the mall and then develop the design.
Budget: 2020/2021 $225,000
West Main Street Construction
Description: This project will extend the mall from Lettuce Shed Lane to Lake Street matching
the aesthetic used at Possibility Plaza.
Budget: 2023/2024 $1,500,000
Section III, Page 12
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Land and Land Improvements
Whitewater Park Repairs
Description: The whitewater park experienced hydrologic changes caused in high runoff years.
The features were updated in 2019 to make them enjoyable and effective.
However additional modifications are required to improve the feature and are
scheduled for late 2019 or early 2020.
Budget: 2019/2020 $281,390
Nottingham Park Light Upgrade
Description: The existing lights were originally installed in 1980 and show signs of wear and tear
along with not being energy efficient. The program will replace the lights with
modern LED bollard fixtures, like the ones installed around the pavilion and Main
Street Mall. This is the second phase of a multi-year project and will install the
bollards on the southside of the park.
Budget: 2017/2020 $310,000
Resurface Pickleball Courts
Description: The pickleball courts located on the west side of Nottingham Park where built over
several tennis courts that were in disrepair. The cracks were filled when the
pickleball courts were installed but are coming back and impairing the
responsiveness of the pickleball courts. This new surface will be more responsive
and enjoyable for the users.
Budget: 2020 $50,000
West Nottingham Park Landscape Improvements
Description: The landscaping in the west side of Nottingham Park has deteriorated due to age,
especially around the tennis courts and bus stop. The project will update the
landscaping and bring it up to the same standard as the rest of the park.
Budget: 2020 $55,000
Lower Soccer Field/Baseball field removal
Description: The baseball field is not frequently used and a better use for that area is to remove
the infield, plant grass and build a smaller soccer field for youth teams.
Budget: 2020 $25,000
Retaining Wall/Seating Replacement by Old Town Hall
Description: The original wood retaining wall along the paved path south of the main athletic
field is old and in disrepair. This project will replace the wood wall with a stone wall
designed for seating and match the current design aesthetic in the park.
Budget: 2021 $150,000
O’Neil Spur Parking Lot Rebuild
Description: The O’Neil Spur Parking lot is in disrepair and this project will rebuild asphalt parking
lot.
Budget: 2021 $100,000
Section III, Page 13
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Roads, Streetscape, and Trails
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not
stabilized during its original construction. The cliff is made up of loose sandstone
that is steadily eroding and causing the lot immediately above to gradually erode
toward the existing structure’s foundations. This project will install a retaining wall
to prevent further erosion of the steep slope.
Budget: 2022 $100,000
Mall Activation Elements
Description Several elements are proposed to help activate the Main Street Mall including
outdoor musical instruments and monuments to honor the history of Avon.
Budget 2019 $30,000
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because
it connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham
Road neighborhood with the Town Core. It has poor connectivity; and winter icing
issues. The project will widen the path on the westside separating it from traffic
and improve the drainage.
Final Cost: 2020/2021 $990,000
Retaining wall repairs, Nottingham Road and Swift Gulch Road
Description: The retaining walls along the bike path paralleling Nottingham Road and Swift
Gulch Road are starting to show signs of deterioration. This project will provide
repairs and maintenance to ensure the wall longevity.
Budget: 2020 $50,000
Annual Guardrail Maintenance Improvements
Description: The majority of the guardrail in Avon was installed when the roads were
constructed in the late 1970’s and early 1980’s. The guard rail is in poor condition
and needs major maintenance. This project will fund yearly maintenance for the
next four years.
Budget: $40,000/year
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program
generally consists of asphalt overlays, slurry seals and related surface treatments
such as curb and gutter, storm drainage repair, ADA Ramp updates and guardrail
replacement or adjustment. The program includes a 5-year slurry seal rotation and
20-year rebuild rotation for the roads. The paving locations are determined
annually based on the Asphalt Paving Association rating system.
Budget: 2020 Eaglebend Drive $300,000
2020 Yoder Ave. $550,000
2021 Mikaela Way and Benchmark Road $400,000
2020 Buck Creek Road repair $300,000
Section III, Page 14
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
2022 W. Beaver Creek Blvd Hwy. 6 to AES $515,000
2023 Riverfront Lane and Lake Street $450,000
2024 Post Blvd $1,400,000
US Hwy. 6 Crosswalks
Description: Hwy 6. east of Avon Road is scheduled to be paved in 2021 and the Town is
partnering with CDOT on the installation of pedestrian flashing beacons at
Stonebridge Drive and Avon Road.
Budget: $80,000
West Beaver Creek Blvd Beach on Street Parking Improvements
Description: Since the construction of the beach, there has been an increase in the amount of
park guests, and they have been parking in the West Beaver Creek Blvd bike lane
near the north park entrance. This project will widen the shoulder, so the vehicles
will no longer park in the bike lane.
Budget: 2021 $350,000
USFS Road 779 Access Improvements
Description: The Town is currently negotiating improvements to the USFS road 779 access of
which a portion is on Town property.
Budget: 2021 $100,000
Resurface Park Paths
Description: The majority of the paths on the west side of Nottingham Park, especially around
the baseball field are in poor condition. They have deteriorated due to age and
require complete replacement.
Budget: 2023 $520,000
Section III, Page 15
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Water
Nottingham Road Debris Flow Study and Implementation
Description: Currently after large rainstorms, the runoff transports large amounts of mud and
debris onto Nottingham Road, overwhelming the ditches and closing the road.
This project started with a study analyzing the drainages and proposed remediation
alternatives. In 2019 the first project was implemented near the church to reduce
the amount of sediment deposited on Nottingham Road. The next phase of
project will be near the Chambertin Townhomes and above 230 Nottingham Road.
Budget: 2017 -2022 $450,000
Avon Road Stormwater Quality Vaults
Description: The strategic plan states that the water quality in the Eagle River is high priority for
the Town. A regional drainage plan recommends underground stormwater quality
vaults that will collect pollutants including trash, oils and other pollutants before
they are discharged to the river. The east vault will be located just west of the
Christy Sports parking lot. The west vault will be located just east of the White River
building.
Budget: 2019-2021 $484,000
Section III, Page 16
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Communications and Technology
Project Thor
Description: This project will connect the Town’s fiber optic network to the THOR fiber optic
network being developed by NWCOG and CDOT.
Budget: 2020 $125,000
Fiber – CDOT to PSF
Description: This project will install the fiber that will connect the Town’s network and the PSF
to the THOR network located in the I70 ROW.
Budget: 2020 $80,000
Variable Message Boards
Description: Four variable message boards are proposed in the Town Core including on the
UPRR bridge over Avon Road and adjacent to Walgreens. The other 2 locations are
to be determined.
Budget: 2020 $150,000
Mini-Split at the Town Hall Data Center
Description: Several of the Town’s server’s will be relocated to Town Hall and will require an
independent HVAC system for the server room to meet the higher cooling
demands.
Budget: 2021 20,000
Finance/Com Dev. ERP Systems
Descriptions: The current Finance Department and Community Development software systems
will no longer be supported in 2020 and this project will replace these systems.
Budget: 2020 $225,290
Section III, Page 17
This item will be available soon
AVON REGULAR MEETING MINUTES
THURSDAY APRIL 9, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to
order at 4:00 p.m. A roll call was taken, and Council members present were Amy Phillips, Tamra
Underwood, Scott Prince, Jennie Fancher, Jake Wolf and Chico Thuon. Also present were Town Attorney
Paul Wisor, Police Chief Greg Daly, Executive Assistant to the Town Manager Ineke de Jong, Town Manager
Eric Heil, and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:02:13
Councilor Fancher pulled agenda item 5.6 minutes from March 26, 2020 to be discussed. Councilor Scott
Prince moved to approve the agenda as amended. Mayor Pro Tem Phillips seconded the motion and the
motion passed on a vote of 6 to 1. Councilor Wolf voted no.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:03:12
No conflicts of interest were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:03:22
Mayor Smith Hymes explained to the public how to participate via video/audio or via phone or via email
for public comments.
Michael Cacioppo commented on item 6.1 reusable bags report. He mentioned that grocery store clerks
do not want to handle reusable bags because of germs and people not washing them. He requested the
Town to ban heavy reusable bags and to revoke the plastic bag ban. He also believes that paper bags are
very heavy on carbon imprint and trees are cut down in order to make these bags.
5. BUSINESS ITEMS
Video Start Time: 00:12:00
5.1. WORK SESSION: 2020 BUDGET REVISIONS (TOWN MANAGER ERIC HEIL AND ASSISTANT TOWN MANAGER AND
FINANCE DIRECTOR SCOTT WRIGHT)
Town Manager Eric Heil and Finance Director Scott Wright presented budget reductions in the Town
of Avon 2020 budget. Several points were discussed by Council.
Councilor Wolf asked about the layoff of Town employees. Town Manager Eric Heil responded that as
soon as the Recreation Center was closed, they knew it was a potential action that needed to be
considered. Staff also was aware that the Federal Government was coming out with supplemental
funding assistance for unemployment payments and benefits, and no decision was taken until an
analysis was made based on those resources. Councilor Prince asked if benefits are still provided to
Recreation Center employees and if those employees are eligible to be re-hired. Town Manager Eric
Heil said that full time employees that have been laid off are still receiving full benefits and they are
all eligible for re-hiring. Town Attorney Paul Wisor explained the CARES Act Policies. Finance Director
Scott Wright mentioned that the CARES Act includes that full time laid off employees can access their
retirement funds and the 10% penalty for early withdrawal will be waived with 3 years to pay taxes,
for up to $100,000. These benefits are available to COVID-19 related employees. The Retirement
Board will meet on Tuesday April 14, 2020 to adopt these changes.
AVON REGULAR MEETING MINUTES
THURSDAY APRIL 9, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
Councilor Underwood made sure that the Town will not be sacrificing fundamental public work such
as trash pickup and landscaping.
Mayor Smith Hymes mentioned a gardening group of volunteers to work on the landscaping on the
north shore of Nottingham Park land asked Staff whether the Town can support this group with tools
and invited people to volunteer.
Mayor Smith Hymes asked about the status for the purchase of solar panels. Town Manager Eric Heil
responded that as soon as they get more details, the contract will be brought to Council. He said it is
still going forward and it will be funded with cash from the transfer tax revenues.
Councilor Prince asked what the projections of revenues are. Town Manager Eric Heil said that a report
will be sent to the Finance Committee on Monday April 13, 2020 and it will be discussed on the Finance
Committee meeting to be held on Thursday April 16, 2020.
Mayor Smith Hymes called for public comments and no public comments were made.
5.2. DISCUSSION OF AVON COMMUNITY GRANT AND RELIEF FUNDS (MARKETING MANAGER LIZ WOOD, COUNCILOR
TAMRA UNDERWOOD AND COUNCILOR JENNIE FANCHER)
Video Start Time: 00:52:23
Marketing Manager Liz Wood gave an update on the Eagle County relief fund and the Eagle County
Housing and Development Authority.
Councilor Underwood mentioned that the Eaglebend, Buffalo Ridge and Kayak Affordable Housing
non-profit Corporations have deferred April rent 100% and tenants will have to pay for utilities only.
Decision on May rent still have to be made.
Mayor Smith Hymes said an average of 100 lunches are served daily at Avon Elementary School. They
are still working on how to make the delivery of lunches at Eaglebend, Buffalo Ridge and Kayak
Apartments more successful.
Councilor Underwood mentioned she has been in contact with the County to try to assist the Hispanic
Community. She asked if the Town should move forward with the Town Manager’s recommendation
of a $250,000 allocation to the COVID-19 relief funding and granting the Eagle Valley Community
Foundation’s request of $100,000, with $50,000 payable now and the balance due in late summer.
Councilor Fancher agreed with Councilor Underwood and asked what the application process would
be. Town Attorney Paul Wisor mentioned that it is important for the Town to have an application
process, a meeting to discuss the application and a decision about the application. There needs to be
a paper trail before we issue any funds.
Town Manager Eric Heil suggested to increase the amount for the restaurant vouchers so the town
can issue 2,000 vouchers. Councilor Prince agreed with this recommendation.
Mayor Smith Hymes pointed out that this community grant fund is available to individual and
businesses and not only to non-profits. She said she is in fully support of the meal voucher program
as it gives local businesses an immediate burst.
Town Manager Eric Heil said more information will be presented during the April 14, 2020 meeting.
Mayor Pro Tem Phillips would like to take $50,000 immediately to give to the Eagle Valley Community
Foundation request a simple follow up report to confirm that these funds have benefited Avon
residents, before we issue further funds.
Councilor Wolf asked if he, as the only renting Council member, should be recused from this item.
Town Attorney Paul Wisor said he does not see any conflict. Mayor Smith Hymes agreed. Councilor
Underwood moved to waive any conflict of interest, believing there is none, of Councilor Wolf on this
AVON REGULAR MEETING MINUTES
THURSDAY APRIL 9, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
matter. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 6 to 0 with
Councilor Wolf recused from the vote.
Mayor Smith Hymes called for public comments and no public comments were made.
5.3. NOTICE OF AWARD NOTTINGHAM PARK UTILITY IMPROVEMENTS PROJECT (TOWN ENGINEER JUSTIN HILDRETH)
Video Start Time: 01:35:05
Town Engineer Justin Hildreth presented the notice of award. Items 5.3 and 5.4 were discussed
together. After Council discussion, these items will be continued to the April 14, 2020 meeting.
Mayor Smith Hymes called for public comments and Michael Cacioppo commented. He supports
taking the old Town Hall and old Fire House down now that the Town can get a better deal.
5.4. STAFF UPDATE: OLD TOWN HALL DEMOLITION PROJECT (TOWN ENGINEER JUSTIN HILDRETH)
Items 5.3 and 5.4 were discussed together.
5.5. REVIEW OF FIRST QUARTER STRATEGIC PLAN UPDATE (TOWN MANAGER ERIC HEIL)
Video Start Time: 02:04:25
Town Manager Eric Heil provided an update on progress during the first quarter of all strategic plan
items. Mayor Pro Tem Phillips pointed out that the reason the construction company is losing its
workers is because they do not have work. She supports any project the Town can afford that does
benefit our community is a really good thing to move forward to the Town’s best abilities in these
unstable times. She suggested to move forward with Avon-In-Deed and put it in the agenda as soon
as possible.
Mayor Smith Hymes called for public comments and no public comments were made.
5.6. APPROVAL OF MINUTES FROM MARCH 26, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES)
Video Start Time: 02:15:15
Councilor Fancher suggested an edit to the minutes to read “She also commented on the plastic bag
ban brought up in public comment by Mr. Cacioppo, noting that the majority of items purchased in a
grocery store are packaged, except for produce for which plastic bags are available. Furthermore,
many items in a grocery store are touched by multiple hands, posing more of a germ threat than
reusable bags which can be washed.” Town Clerk Brenda Torres confirmed the version presented to
Council reflects that edit. Councilor Fancher moved to approve the minutes from March 26, 2020.
Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 6 to 1. Councilor
Wolf voted no.
6. WRITTEN REPORTS
6.1. REUSABLE BAGS REPORT (GENERAL GOVERNMENT INTERN CHARISE BISHOP)
6. MAYOR & C OUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:17:17
Mayor Pro Tem Phillips mentioned she posted a video in her Facebook page on how people can wash their
reusable bags.
AVON REGULAR MEETING MINUTES
THURSDAY APRIL 9, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
Councilor Fancher said she was not able to listen in to the Eagle County COVID-19 call that afternoon and
asked if anyone found anything interesting. Mayor Smith Hymes said there was nothing remarkable to be
reported. Mayor Pro Tem Philips said that late fees are being waived on a variety of property taxes and
that the first drive-thru COVID-19 test site was in Gypsum. Councilor Wolf mentioned he received questions
from people in town regarding the situation in City Market and the face masks policy. He also mentioned
there was a discussion on the Stay at Home order and the Real Estate Taxes.
Councilor Thuon mentioned the plastic bag ban and requested Council to please think about it, to help the
County from spreading the virus and relax the ban just for a little bit as people do not wash their bags.
Councilor Fancher referenced the report on reusable bags included in the packet where it states that the
virus will stick to plastic bags from three to nine days and one day on a paper bag and said it is important
to know that grocery store workers do not have to touch our reusable bags and we are the only ones
touching our own reusable bags. Councilor Thuon asked Council to consider the idea of testing all residents
to see who had the virus, who can get back to work, who can volunteer, who can be in the front lines, etc.
He said Telluride was able to tests all its residents, and for $7,000 we can test all our residents in Town.
Town Manager Eric Heil mentioned that even when the Stay at Home order gets lifted, it will be a soft
opening and social distancing will be still in place and we will do our best to avoid a second wave on
repeated closures. Councilor Thuon said that a resident from The Aspens brought to his attention that prior
to the order from the President of closing the border, a large number of Hispanic residents have left.
Councilor Wolf thanked Town of Avon Staff for their dedication and wants the public to know how amazing
they are. He showed sympathy towards the loss of musicians John Prine and Bill Withers, and 13-year-old
Charlotte Figi. He wished happy holidays and Passover tonight. He closed his comments with a delightful
story.
Mayor Smith Hymes said how in this difficult time, it is remarkable and amazing how close this community
has come in the past weeks. She mentioned Council received a call from the Public Health Director because
Council was concerned whether enough attention is being paid to the Affordable Housing projects that are
so dense and populated and whether they have their eyes on it to make sure if somebody shows symptoms
that would not come forward are on their radar.
Mayor Smith Hymes gave Michael Cacioppo the opportunity to say a final public comment. He
commented on plastic bags in retail stores.
7. A DJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 6:37 p.m.
AVON REGULAR MEETING MINUTES
THURSDAY APRIL 9, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office,
and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood