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TC Minutes 06-11-2019AVON REGULAR MEETING MINUTES TUESDAY, JUNE 11, 2019 AVON TOWN HALL, 100 MIKAELA WAY Avon COLORADO 1. CALL TO ORDER AND ROLL CALL Mayor Smith Hymes called the meeting to order at 5:09 p.m. A roll call was taken, and Council members present were Amy Phillips, Jennie Fancher, Tamra Underwood, Jake Wolf, Scott Prince and Chico Thuon. Also present were Town Manager Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Town Engineer Justin Hildreth and Deputy Town Manager Preston Neill. 2. APPROVAL OF AGENDA (MAYOR SMITH HYMES) Mayor Smith Hymes requested the addition of an informational update on the Avon Whitewater Park. The group agreed to add the item after Public Comment. Mayor Pro Tem Phillips made a motion to approve the agenda with the requested change. Councilor Underwood seconded the motion and the motion passed on a vote of 5 to 1. Councilor Wolf voted no and Councilor Prince was out of the room. After the agenda was approved, Danita Dempsey was introduced as the Town's new Cultural, Arts and Special Events Manager. 3. PUBLIC COMMENT No public comments were made. ADDED ITEM - UPDATE ON AVON WHITEWATER PARK Eric Heil gave an update regarding the conditions of the Avon Whitewater Park. He explained that the Park contains a difficult Class V river -wide water feature during high water. He said the Town is recommending that boaters avoid this feature or use extreme caution if running it. In addition, he explained the Town's efforts to post signs to properly notice and warn boaters of the difficult river -wide rapids and the conditions due to high water. Council posed various questions to staff. 4. BUSINESS ITEMS 4.1. PRESENTATION: LEED GOLD CERTIFICATION OF AVON TOWN HALL (TOWN ENGINEER JUSTIN HILDRETH) Justin Hildreth gave a quick presentation on the Avon Town Hall's recent gold certification from the Leadership in Energy and Environmental Design (LEED). LEED is an internationally recognized green certification system that promotes sustainable building and development practices and recognizes projects that implement strategies for better environmental health and performance. The LEED certification system is a globally recognized symbol of sustainability achievement. 4.2. CONSENTAGENDA 4.2.1 APPROVAL OF NOTICE OF AWARD FOR RIVERFRONT TRAIL PROJECT (TOWN ENGINEER JUSTIN HILDRETH) Councilor Fancher moved to approve the Consent Agenda. Councilor Underwood asked staff a few questions related to the Riverfront Trail Project Notice of Award. Council decided to take on each Consent Agenda item separately. Councilor Fancher moved to approve issuance of Notice of Award for the Riverfront Trail Connector Project contract to the low bidder, Site Resource Management, Inc. in the amount of $175,725. Councilor Prince seconded the motion and the motion passed on a vote of 6 to 1. Councilor Wolf voted no. 4.2.2 APPROVAL OF MINUTES FROM MAY 28, 2019 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES) Councilor Underwood moved to approve the minutes from the May 28, 2019 Regular Council meeting. Page 1 AVON REGULAR MEETING MINUTES TUESDAY, JUNE 11, 2019 AVON TOWN HALL, 100 MIKAELA WAY ,von COLORADO Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 5 to 1. Councilor Wolf voted no and Councilor Thuon abstained from the vote. 4.3. PUBLIC HEARING: SECOND READING ORDINANCE 19-01 AMENDING THE AVON MUNICIPAL CODE To AUTHORIZE FEE WAIVERS AND TAX EXEMPTIONS FOR COMMUNITY HOUSING PROJECTS TOWN MANAGER ERIC HEIL) Eric Heil presented the item and called Council's attention to a letter submitted earlier in the day by Avon resident Bette Todd. Council provided various comments and suggestions related to the ordinance and asked several questions of staff. Mayor Smith Hymes opened the public hearing and no comments were made. Councilor Underwood moved to continue the Public Hearing and Second Reading of Ordinance 19-01 to the June 25, 2019 Regular meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously. 4.4. PUBLIC HEARING: SECOND READING ORDINANCE 19-03 APPROVING CODE TEXT AMENDMENTS FOR INCLUSIONARY HOUSING REQUIREMENTS (PLANNING DIRECTOR MATT PIELSTICKER) Mayor Smith Hymes opened the public hearing and no comments were made. Councilor Fancher moved to approve second reading of Ordinance 19-03. Mayor Pro Tem Phillips seconded the motion. Councilor Underwood asked for input from Ruth Borne and her client about a specific section in the ordinance. Ruth stated that her client was agreeable to the proposed language. The motion passed on a vote of 6 to 1. Councilor Wolf voted no. 4.5. PUBLIC HEARING: SECOND READING ORDINANCE 19-04 AMENDING SECTION 9.12.080 OF THE AVON MUNICIPAL CODE TO AUTHORIZE TOWN COUNCIL AND TOWN MANAGER TO DESIGNATE EVENTS THAT ALLOW PERSONS OVER TWENTY-ONE YEARS OF AGE TO BRING AND CONSUME ALCOHOL BEVERAGES ON TOWN PROPERTIES TOWN MANAGER ERIC HEIL) Mayor Smith Hymes opened the public hearing and no comments were made. Councilor Wolf moved to approve second reading of Ordinance No. 19-04 Amending Section 9.12.080 to Authorize the Town Council or the Town Manager to Designate Events that Allow Persons over Twenty -One Years of Age to Bring and Consume Alcohol Beverages on Town Properties. Councilor Fancher seconded the motion and the motion passed unanimously. 5. WRITTEN REPORTS 5.1. ABSTRACT FROM JUNE 4, 2019 PLANNING AND ZONING COMMISSION MEETING PLANNING DIRECTOR MATT PIELSTICKER) 5.2. UPPER EAGLE REGIONAL WATER AUTHORITY MAY 23, 2019 MEETING SUMMARY MAYOR SMITH HYMES) 6. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Councilor Thuon commented on seating in the Town's park areas and suggested that the Town offer more seating. He also provided comments related to getting the word out on the Avon LIVE! Concert Series and the need for crosswalks on Highway 6 to make it easier and safer for pedestrians. Councilor Wolf commented on the Town Clean Up Day event on June 141H Councilor Fancher announced that the Avon Recycling Center now has a textile recycling bin. Page 2 AVON REGULAR MEETING MINUTES TUESDAY, JUNE 11, 2019 Avon AVON TOWN HALL, 100 MIKAELA WAY COLORADO 4.6 EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITION RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS AND DEVELOPING STRATEGIES FOR NEGOTIATIONS CONCERNING POTENTIAL TOWN ATTORNEY CANDIDATES PURSUANT TO C.R.S §24-6-402(2)(E) Mayor Smith Hymes moved to convene in Executive Session for the purpose of determining position relative to matters that may be subject to negotiations and developing strategies for negotiations concerning potential Town Attorney candidates pursuant to C.R.S. §24-6-402(2)(e). Councilor Underwood seconded the motion and the motion passed unanimously. The time was 6:12 p.m. Executive Session began at 6:18 p.m. Councilor Prince joined the group at 6:19 p.m. Executive Session ended at 9:18 p.m. ADDED ITEM - MOTION TO HIRE GARFIELD & HECHT, P.C. FOR TOWN ATTORNEY SERVICES Mayor Pro Tem Phillips moved to hire Garfield & Hecht, P.C. with Paul Wisor as the representative to provide Town Attorney services. She further moved to direct staff to request that Paul Wisor attend the June 25th Council Retreat and a Leadership Team meeting at no expense to the Town. Councilor Fancher seconded the motion and the motion passed on a vote of 6 to 1. Mayor Smith Hymes voted no. 7. ADJOURNMENT There being no further business before Council, Mayor Smith Hymes adjourned the Regular meeting. The time was 9:21 p.m. Page 3 AVON REGULAR MEETING MINUTES ��� TUESDAY, JUNE 11, 2019 AVON TOWN HALL, 100 MIKAELA WAY COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. APPROVED: Sarah Smith Hymes Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra N. Underwood RESPECTFULLY SUBMITTED: Vv Preston Neill, Deputy Town Manager Page 4