TC Minutes 05-28-2019AVON REGULAR MEETING MINUTES Avon
TUESDAY, MAY 28, 2019
AVON TOWN HALL, 100 MIKAELA WAY COLORADO
1. CALL TO ORDER AND ROLL CALL
Mayor Smith Hymes called the meeting to order at 5:01 p.m. A roll call was taken, and Council
members present were Amy Phillips, Jennie Fancher, Tamra Underwood, Jake Wolf and Scott Prince.
Council member Chico Thuon was absent. Also present were Town Manager Eric Heil, Police Chief
Greg Daly, Finance Director Scott Wright, Planning Director Matt Pielsticker, Mobility Director Eva
Wilson, Deputy Town Manager Preston Neill and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA (MAYOR SMITH HYMES)
Town Manager Eric Heil requested an item after Public Comment for Police Chief Greg Daly to provide an
update on the recent Wildridge Wildfire Evacuation Exercise. Councilor Prince moved to approve the
agenda with the requested addition. Councilor Fancher seconded the motion and the motion passed with a
vote of 5-1. Councilor Wolf voted no. Councilor Thuon was absent.
3. PUBLIC COMMENT
No public comments were made.
ADDED ITEM - UPDATE ON WILDRIDGE WILDFIRE EVACUATION EXERCISE
Police Chief Greg Daly gave an update on the recent Wildridge Evacuation Limited -Scale Exercise. Chief Daly
answered questions from Council members.
4. BUSINESS ITEMS
4.1. PRESENTATION: FIRST/LAST MILE STRATEGY STUDY UPDATE
Jared Barnes, Planning Manager for ECO Transit & Trails, gave a presentation on the Eagle County First/Last
Mile Strategy Study. Council members made various comments on this item.
4.2. PRESENTATION OF THE 2018 ANNUAL AUDIT AND MOTION TO ACCEPT
Paul Backes with McMahon & Associates, the Town's independent auditing firm, presented their audit
findings to the Avon Town Council. After the presentation of the audit report, Councilor Underwood made a
motion to accept the 2018 Comprehensive Annual Financial Report with the edit requested by Councilor
Fancher. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 6 to 0. Councilor
Thuon was absent.
4.3. RESOLUTION 19-12 APPROVING A CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE
DEPUTY TOWN MANAGER PRESTON NEILL)
Councilor Underwood moved to approve Resolution 19-12 Approving a Cultural, Arts and Special Events
Committee. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously by Council
members present. Councilor Thuon was absent.
4.4. CONTINUATION OF INTERVIEWS OF CULTURAL, ARTS, AND SPECIAL EVENTS COMMITTEE CANDIDATES AND APPOINTMENT
OF 7 MEMBERS DEPUTY TOWN MANAGER PRESTON NEILL)
CASE Committee applicants Ruth Stanley and Timothy Haley were interviewed. Council members filled out
ballots to determine CASE Committee membership.
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AVON REGULAR MEETING MINUTES
TUESDAY, MAY 28, 2019
AVON TOWN HALL, 100 MIKAELA WAY
Avon
COLORADO
Councilor Underwood made a motion to appoint Jason Denhart, Lisa Mattis, Ruth Stanley and Timothy Haley
to the CASE Committee, with terms expiring on February 1, 2021. She further moved to appoint Chris
Cofelice, Pedro Campos and Kathy Ryan to the CASE Committee, with terms expiring on February 1, 2020.
Finally, she moved to appoint Mayor Pro Tem Amy Phillips and Councilor Jake Wolf as the ex -officio non-
voting Council members to the CASE Committee. Mayor Pro Tem Phillips seconded the motion and the
motion carried unanimously by Council members present. Councilor Thuon was absent.
4.5. WORKSESSION: COMMUNITY HOUSING EFFORT OVERVIEW (TOWN MANAGER ERIC HEIL)
Eric Heil gave an overview of Avon's Community Housing Plan efforts to date and described potential
activities going forward. Council was in support of moving forward with Eric's recommendations regarding
the list of Community Housing actions, possibilities and concepts identified in his memorandum.
4.6. PUBLIC HEARING: SECOND READING ORDINANCE 19-03 APPROVING CODE TEXT AMENDMENTS FOR INCLUSIONARY
HOUSING REQUIREMENTS (PLANNING DIRECTOR MATT PIELSTICKER)
Councilor Prince read an email that was submitted by Avon resident Bette Todd. Mayor Smith Hymes
opened the public hearing and no comments were made. Councilor Underwood moved to continue
Ordinance 19-03 to the June 11, 2019 Council meeting. Councilor Wolf seconded the motion and the motion
passed on a vote of 6 to 0. Councilor Thuon was absent.
4.7. FIRST READING ORDINANCE 19-01 AMENDING THE AVON MUNICIPAL CODE TO AUTHORIZE FEE WAIVERS AND TAX
EXEMPTIONS FOR COMMUNITY HOUSING PROJECTS (TOWN MANAGER ERIC HEIL)
Mayor Smith Hymes welcomed any comments from members of the public and no comments were made.
Councilor Fancher made a motion to approve Ordinance No. 19-01 Amending Chapter 3.08 Sales Tax;
Chapter 3.12 Real Property Transfer Tax; Enacting Chapter 3.14 Community Housing Incentives; and
Amending Chapter 13.08 Public Services of the Avon Municipal Code. Mayor Pro Tem Phillips seconded the
motion and the motion passed on a vote of 6 to 0. Councilor Thuon was absent.
4.8. WORKSESSION: CIVIC PARK PLANNING OVERVIEW (PLANNING DIRECTOR MATT PIELSTICKER)
Eric Heil gave an overview of next steps related to planning, design and implementation for "Tract G." Ryan
Sutter gave a presentation to Council on his development idea for the 351 Benchmark Building. Armando
Araiza pitched an idea to utilize the old Town Hall and other underutilized Town spaces.
4.9. FIRST READING ORDINANCE 19-04 AMENDING SECTION 9.12.080 OF THE AVON MUNICIPAL CODE TO AUTHORIZE
TOWN COUNCIL AND TOWN MANAGER TO DESIGNATE EVENTS THAT ALLOW PERSONS OVER TWENTY-ONE YEARS OF AGE
TO BRING AND CONSUME ALCOHOL BEVERAGES ON TOWN PROPERTIES (TOWN MANAGER ERIC HEIL)
Mayor Pro Tem Phillips moved to approve first reading of Ordinance No. 19-04 Amending Section 9.12.080
to Authorize Town Council and Town Manager to Designate Events that Allow Persons over Twenty -One
Years of Age to Bring and Consume Alcohol Beverages on Town Properties. Councilor Wolf seconded the
motion. Mayor Pro Tem Phillips amended her motion to read "move to approve first reading of Ordinance
No. 19-04 Amending Section 9.12.080 to Authorize Town Council or Town Manager to Designate Events that
Allow Persons over Twenty -One Years of Age to Bring and Consume Alcohol Beverages on Town Properties."
Councilor Wolf accepted the amended motion. The motion passed unanimously by Council members
present. Councilor Thuon was absent.
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AVON REGULAR MEETING MINUTES ,ovo n
TUESDAY, MAY 28, 2019
AVON TOWN HALL, 100 MIKAELA WAY COLORADO
4.10. APPROVAL OF MINUTES FROM MAY 14, 2019 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES)
Councilor Prince provided an edit to the minutes. Councilor Fancher moved to approve the minutes with
the change provided by Councilor Prince. Mayor Pro Tem Phillips seconded the motion and the motion
passed on a vote of 5 to 1. Councilor Wolf voted no and Councilor Thuon was absent.
5. WRITTEN REPORTS
5.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT NELLY BURNS)
Mayor Smith Hymes asked what the difference is between RETT exemptions for primary residence and
RETT exemptions for full exemption.
5.2. UPDATE ON O'NEAL SPUR PARK STRUCTURES (DEPUTY TOWN MANAGER PRESTON NEILL)
Councilor Underwood asked where O'Neal Spur Park is located.
5.3. ABSTRACT FROM MAY 21, 2019 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER)
6. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Councilor Fancher talked about Habitat for Humanity's Statewide Legislative Building Day on June 27`h. She
also encouraged the Town to purchase wagons that Nottingham Park Beach patrons can use.
Mayor Smith Hymes gave an update about the recent Avon Summer Outlook meeting.
Councilor Wolf talked about Avon LIVE! acts and expressed excitement about the special events lineup this
summer. He also said Denver will host next year's Music Cities Convention.
Mayor Pro Tem Phillips talked about the recent Colorado Creative Industries Summit in Salida, CO. She asked
for Town staff and CASE Committee representation at next year's conference. She also talked about the Levitt
Pavilion Denver in Ruby Hill Park.
7. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITION RELATIVE TO MATTERS THAT MAY BE SUBJECT TO
NEGOTIATIONS AND DEVELOPING STRATEGIES FOR NEGOTIATIONS CONCERNING POTENTIAL TOWN ATTORNEY CANDIDATES
PURSUANT To C.R.S §24-6-402(2)(E)
Mayor Smith Hymes moved to convene into Executive Session for the purpose of determining positions
relative to matters that may be subject to negotiations and developing strategies for negotiations concerning
potential Town Attorney candidates pursuant to C.R.S §24-6-402(2)(E). Mayor Pro Tem Phillips seconded the
motion and the motion carried unanimously by Council members present. Councilor Thuon was absent.
Executive Session began at 9:28 p.m. Executive Session ended at 9:50 p.m.
8. ADJOURNMENT
Mayor Pro Tem Phillips moved to adjourn the regular meeting. Councilor Fancher seconded the motion and
the motion passed unanimously by Council members present. Councilor Thuon was absent. The time was
9:50 p.m.
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AVON REGULAR MEETING MINUTES
TUESDAY, MAY 28, 2019
AVON TOWN HALL, 100 MIKAELA WAY
Avon
COLORADO
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to
include each statement person speaking or to portray with complete accuracy. The most accurate records of the meeting
are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at
www.highfivemedio.org.
APPROVED:
Sarah Smith Hymes
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra N. Underwood
RESPECTFULLY SUBMITTED:
7 01(r
Brenda Torres, Town Clerk
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