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TC Minutes 04-30-2019Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 30, 2019 AVON TOWN HALL, 100 MIKAELA WAY 1. CALL TO ORDER AND ROLL CALL Mayor Smith Hymes called the meeting to order at 4:00 p.m. A roll call was taken, and Council members present were Amy Phillips, Scott Prince, Jennie Fancher. Council members Jake Wolf, Chico Thuon and Tamra Underwood were absent. Also present were Town Manager Eric Heil, Interim Town Attorney Kathryn Sellars, Police Chief Greg Daly, Recreation Director John Curutchet, Public Works Director Gary Padilla, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Brenda Torres. 2. TOUR OF 351 BENCHMARK BUILDING Council toured the 351 Benchmark Building, also known as the old fire station. Councilor Jake Wolf arrived at 4:10 p.m. 3. ACTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE AVON LIQUOR AUTHORITY MEETING (MAYOR SMITH HYMES) 4. ACTION TO RESUME THE COUNCIL PUBLIC MEETING (MAYOR SMITH HYMES) 5. APPROVAL OF AGENDA Council briefly discussed holding off on the "Update on West Benchmark Road On -Street Parking Project" discussion but ultimately decided to keep it on the agenda. 6. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA * AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL. 7. PRESENTATIONS 7.1. PROCLAMATION HONORING THE COMMUNITY SWIM PROGRAM, ITS COACHES, INSTRUCTORS AND SWIMMERS (RECREATION DIRECTOR JOHN CURUTCHET) A video highlighting the Community Swim Program was shown. Mayor Smith Hymes read aloud a proclamation honoring the Avon Community Swim Program. 7.2. SWEARING IN AND BADGE PINNING OF SERGEANT TYLER CHURCHES AND SERGEANT ERIC BENSON (POLICE CHIEF GREG DALY) Tyler Churches and Eric Benson were sworn in as Avon's newest police sergeants. 7.3. AVON POLICE DEPARTMENT PRESENTATION AND 2018 PD AWARDS (POLICE CHIEF GREG DALY) Greg Daly gave his annual Avon Police Department presentation and presented the 2018 Avon Police Department Awards. Page 1 Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 30, 2019 AVON TOWN HALL, 100 MIKAELA WAY 8. WORK SESSION 8.1. WILDRIDGE SUBDIVISION WILDLAND FIRE MITIGATION AND EMERGENCY PREPAREDNESS WORK SESSION (KARL BAUER, ERFPD FIRE CHIEF) Chief Karl Bauer, Tracy LeClair and Jeff Zechman with the Eagle River Fire Protection District gave a presentation on the summer fire outlook, current threat assessment for wildfire in the Wildridge Subdivision, and general fire mitigation planning. Birch Barron, Eagle County Emergency Manager talked about declaration processes and procedures. Chief Greg Daly and Deputy Chief Coby Cosper talked about evacuation procedures for the Wildridge Subdivision. Paula O'Leary asked a question about fire mitigation efforts and strategies in the Wildridge community. Dave Scherf posed a question about fire evacuation in Wildridge. 8.2. REVIEW AND DIRECTION ON COLORADO CLASSIC HOST CITY AGREEMENT (TOWN MANAGER ERIC HEIL) Councilor Wolf moved to direct Town staff to proceed with the hosting of the Colorado Classic Stage 2: Avon bike race event, including negotiation and execution of the Town Participation Agreement and determining appropriate complimentary events for a total direct cost not to exceed $10,000. Councilor Fancher seconded the motion and the motion passed unanimously by Council members present. Council Thuon and Councilor Underwood were absent. 9. ACTION ITEMS 9.1. INTERVIEWS AND APPOINTMENT OF UP TO FOUR PLANNING AND ZONING COMMISSION MEMBERS (PLANNING DIRECTOR MATT PIELSTICKER) Lindsay Hardy, Steve Nusbaum and Jared Barnes made brief remarks and then answered questions posed by members of Council. Mayor Pro Tem Phillips moved to appoint Jared Barnes, Lindsay Hardy and Steve Nusbaum to the Avon Planning and Zoning Commission, with terms expiring May 1, 2021. She further moved to invite applicant Joe Shankland to a future Council meeting to discuss his interest in serving as a member of the Planning and Zoning Commission. Mayor Smith Hymes seconded the motion. Councilor Prince proposed an amendment to the motion to suggesting that the last opening on the Commission be advertised for a certain period of time to garner more applicants with design and/or architecture background. Then, at a future Council meeting, any new applicants and applicant Joe Shankland could be evaluated by members of Council. Mayor Pro Tem Phillips stated that she was fine with the proposed amendment. Mayor Smith Hymes also agreed to the amendment. Mayor Pro Tem Phillips moved to appoint Jared Barnes, Lindsay Hardy and Steve Nusbaum to the Avon Planning and Zoning Commission, with terms expiring May 1, 2021. She further moved to direct staff to advertise the final opening on the Commission in the hopes of finding candidates with a design and/or architectural background. New candidates, including Joe Shankland will be considered at a future meeting of Council. Mayor Smith Hymes seconded the motion and the motion passed unanimously by Council members present. Council Thuon and Councilor Underwood were absent. Page 2 Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 30, 2019 AVON TOWN HALL, 100 MIKAELA WAY 9.2. DISCUSSION AND ACTION ON 351 BENCHMARK BUILDING (DEPUTY TOWN MANAGER PRESTON NEILL) Jennifer Bickel commented. Councilor Wolf moved to continue leasing the 351 Benchmark Building for use as worker housing for period of one year. He further moved to approve up to $30,000 from the General Fund Contingency line item to fund the construction of a second means of egress from the upper floor of the 351 Benchmark Building. Mayor Pro Tem Phillips seconded the motion. Mayor Smith Hymes asked that staff consult with the Eagle River Fire Protection District with regard to safety at the 351 Benchmark Building after a second means of egress is constructed from the upper floor. After several minutes of comments and discussion, Councilor Wolf called to question. Councilor Wolf restated his original motion. Mayor Pro Tem Phillips seconded again. Councilor Prince explained why he would be voting no on the stated motion. The motion passed on a vote of 4 to 1. Councilor Prince voted no. Councilor Thuon and Councilor Underwood were absent. 9.5.1. AUTHORIZATION FOR POLICE CHIEF GREG DALY TO SIGN A COOPERATIVE INTERGOVERNMENTAL AGREEMENT FOR USE OF THE 800 MHz SYSTEM IN THE EAGLE RIVER VALLEY (POLICE CHIEF GREG DALY) Council agreed to pull item 9.5.1 from the Consent Agenda. Mayor Fancher moved to approve the Intergovernmental Agreement between the Town of Town, Eagle County and other Eagle County 800 MHz radio users regarding the governance and operations of the 800 MHz radio system and authorize Chief Greg Daly to sign the IGA on behalf of the Town of Avon. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 5 to 0. Councilor Thuon and Councilor Underwood were absent. Mayor Smith Hymes left at 9:07 p.m. Before leaving the meeting, she made several comments on item 10.1 "Update on West Benchmark Road On -Street Parking Project." 9.3. RESOLUTION 19-04 APPROVING 2019 SPECIAL EVENTS (DEPUTY TOWN MANAGER PRESTON NEILL) Councilor Fancher moved to approve Resolution 19-04 Approving 2019 Special Events. Councilor Prince seconded the motion. The motion passed on a vote of 3 to 1. Councilor Wolf voted no. Mayor Smith Hymes, Councilor Thuon, and Councilor Underwood were absent. 9.4. REVIEW AND APPROVAL OF THE TOWN ATTORNEY REQUEST FOR PROPOSAL (TOWN MANAGER ERIC HEIL) Councilor Prince moved to direct staff to proceed with the Town Attorney request for proposal as outlined in Eric Heil's memorandum dated April 23, 2019. Councilor Fancher seconded the motion and the motion passed on a vote of 4 to 0. Mayor Smith Hymes, Councilor Thuon, and Councilor Underwood were absent. 9.5. CONSENT AGENDA 9.5.2. APPROVAL OF MINUTES FROM APRIL 9, 2019 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES) Councilor Fancher moved to approve the minutes. Councilor Prince seconded the motion and the motion passed on a vote of 3 to 1. Councilor Wolf voted no. Mayor Smith Hymes, Councilor Thuon, and Councilor Underwood were absent. Page 3 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 30, 2019 AVON TOWN HALL, 100 MIKAELA WAY 10. WORK SESSION 10.1. UPDATE ON WEST BENCHMARK ROAD CIN -STREET PARKING PROJECT (TOWN ENG INEERJUSTIN HILDRETH) Town Engineer Justin Hildreth gave an update on the West Benchmark Road On -Street Parking Project. Council members present at the meeting were in favor of moving forward with the project. 11. WRITTEN REPORTS 11.1. AVON POLICE DEPARTMENT SIX-MONTH UPDATE (POLICE CHIEF GREG DALY) 11.2. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT NELLY BURNS) 12. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Mayor Pro Tem Phillips said the ECRTA Board has a quarterly meeting on Wednesday, May 8th. They will be discussing a bike share program. Mayor Pro Tem Phillips also gave an update on the EGE Air Alliance. 13. ADJOURNMENT There being no further business to come before Council, Councilor Prince moved to adjourn the regular meeting. Councilor Fancher seconded the motion and the motion passed unanimously by Council members present. Mayor Smith Hymes, Councilor Thuon, and Councilor Underwood were absent. The time was 9:31 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. APPROVED: Sarah Smith Hymes Amy Phillips Jake Wolf Chico Thuon ( - Jennie Fancher J 1 Scott Prince Prince/b/'✓�'� Tamra N. Underwood RESPECTFULLY SUBMITTED: Brenda Torres, Town Clerk Page 4