TC Minutes 02-12-2019Avon
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
1. CALL TO ORDER AND ROLL CALL
Mayor Smith Hymes called the meeting to order at 5:12 p.m. A roll call was taken, and Council members
present were Amy Phillips, Scott Prince, Jennie Fancher, Chico Thuon, Tamra N. Underwood and Jake Wolf.
Also present were Acting Town Manager Preston Neill, Town Attorney Eric Heil, Police Chief Greg Daly,
Planning Director Matt Pielsticker, Recreation Director John Curutchet, Town Engineer Justin Hildreth and
Acting Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Mayor Pro Tem Phillips requested for item 6.3 to be pulled from the agenda and reviewed at a future
meeting. Councilor Underwood asked for items 6.7.1 and 6.7.4 to be pulled from Consent for individual
review and consideration by Council. Mayor Smith Hymes said she would like to discuss Written Report 7.1.
Councilor Underwood moved to approve the agenda with the requested changes. Mayor Pro Tem Phillips
seconded the motion and the motion passed on a vote of 6 to 1. Councilor Wolf voted no.
3. PUBLIC COMMENT
No comments were made
4. ACTION ITEMS
4.1. REVIEW AND ACTION ON HAHNEWALD BARN OPTIONS (PLANNING DIRECTOR MATT PIELSTICKER)
Kristi Ferarro, Kim Nottingham, Pam Warren, Allan Nottingham, Robert Fath, Peter Warren, Celeste
Nottingham and Robert Matarese commented. Kim Nottingham read a letter from Brett Baca.
Councilor Underwood moved to proceed with only Phase 1 of Scheme B as presented to Council at the
January 22, 2019 Regular Council meeting by Anderson Hallas Architects, including directing staff to
proceed with permit applications, contract preparations and negotiations to move the Hahnewald Barn,
prepare and issue a Request for Proposal for the demolition of the old Town Hall, and proceed with the
other things necessary to commence and implement only Phase 1 of Scheme B, and with further
direction to staff that each and every cost economy is to be taken and all grant opportunities are to be
pursued. Councilor Fancher seconded the motion and the motion passed on a vote of 4 to 3. Councilor
Wolf, Councilor Thuon, and Councilor Prince voted no.
S. WORK SESSION
5.1. JOINT WORK SESSION WITH THE AD HOC SPECIAL EVENTS COMMITTEE
Council met with members of the Ad Hoc Special Events Committee in a joint work session. Direction
was provided on various items.
6. ACTION ITEMS
6.1. PUBLIC HEARING SECOND READING OF ORDINANCE 18-20, A ENACTING CHAPTER 2.40 — EVENTS COMMISSION OF
TITLE 2 OF THE AVON MUNICIPAL CODE (ACTING TOWN MANAGER PRESTON NEILL)
No motion was made.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
6.2. RESOLUTION 19-05 APPROVING A CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE
(ACTING TOWN MANAGER PRESTON NEILL)
Councilor Underwood provided various edits to Resolution 19-05. Councilor Wolf made a motion to
continue Resolution 19-05 to the February 26th Council meeting. Mayor Pro Tem Phillips seconded the
motion and the motion passed unanimously. Staff was directed to proceed with posting a solicitation
for interested persons to join the CASE committee.
6.3. FIRST READING ORDINANCE 19-01 AMENDING THE AVON MUNICIPAL CODE TO AUTHORIZE FEE WAIVERS AND TAX
EXEMPTIONS FOR AFFORDABLE HOUSING PROJECTS (TOWN ATTORNEY ERIC HEIL)
6.4. ACTION ON NOTICE OF AWARD FOR AVON PERFORMANCE PAVILION DOOR SYSTEM AND STAGE REPAIR
(TOWN ENGINEER JUSTIN HILDRETH)
Councilor Wolf and Councilor Thuon left the meeting at 9:02 p.m.
Councilor Fancher moved to approve Notice of Award to Evans Chaffee Construction Group to repair
leaks and add a door system to the H.A. Nottingham Park Pavilion and amend the project budget from
$200,000 to $290,700. Councilor Prince seconded the motion and the motion passed on a vote of 4 to
1. Councilor Underwood voted no. Councilor Wolf and Councilor Thuon were absent.
6.5. NOTICE OF AWARD UPRR WALKWAY AT GRADE CROSSING PROJECT (TOWN ENGINEER JUSTIN HILDRETH)
Councilor Prince moved to approve issuance of Notice of Award for the UPRR Walkway at Grade
Crossing Project contract to the low bidder, United Companies, Inc in the amount of $92,751 for the
east side of the road, including funding for geotechnical testing services and contingency, as approved
in the Town of Avon 2019 Capital Projects Fund. The motion did not receive a second, therefore the
motion failed. Councilor Underwood moved to approve issuance of Notice of Award for the UPRR
Walkway at Grade Crossing Project contract to the low bidder, United Companies, Inc in the amount of
$174,842 as approved in the Town of Avon 2019 Capital Projects Fund. Councilor Fancher seconded the
motion and the motion passed on a vote of 4 to 1. Councilor Prince voted no. Councilor Wolf and
Councilor Thuon were absent.
6.6. REVIEW AND DIRECTION ON AUDIO VISUAL SYSTEM IMPROVEMENTS FOR TOWN COUNCIL CHAMBERS
(TOWN ENGINEER JUSTIN HILDRETH)
Council provided direction for staff to look into smaller monitors for the Council dais and for test
monitors to be presented to Council. Additional direction was provided to look into rolling
monitors for the back of the room instead of fixed, wall -mounted monitors. Council expressed
interest in upgrading the AV system to allow for 12 microphones to be on at the same time.
Councilor Prince made a motion to approve $25,000 from the General Fund Contingency line item
to fund audio visual system improvements for Council Chambers. Councilor Fancher seconded the
motion and the motion passed unanimously by Council members present. Councilor Wolf and
Councilor Thuon were absent.
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Avon.,, CI L C) 'i A E> C?
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
6.7. CONSENT AGENDA
6.7.1. APPROVAL OF 2018 AUDIT ENGAGEMENT LETTER (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
This item was pulled from the Consent Agenda. After discussion, Councilor Underwood
moved to approve the Audit Engagement Letter with McMahan and Associates for the 2018
calendar year independent audit. Mayor Pro Tem Phillips seconded the motion and the
motion carried unanimously by Council members present. Councilor Wolf and Councilor
Thuon were absent.
6.7.2. APPROVAL OF WAIVER OF CONFLICT WITH KISSINGER 8L FELLMAN, P.C. (TOWN ATTORNEY ERIC HEIL)
6.7.3. APPROVAL OF RESOLUTION 19-06 DESIGNATING THE LOCATIONS FOR POSTING THE NOTICES OF PUBLIC
MEETINGS (ACTING TOWN MANAGER PRESTON NEILL)
6.7.4. APPROVAL OF MINUTES FROM JANUARY 22, 2019 REGULAR COUNCIL MEETING
(ACTING TOWN CLERK BRENDA TORRES)
This item was pulled from the Consent Agenda. Councilor Underwood provided an edit to the
minutes. Councilor Fancher moved to approve the January 22, 2019 meeting minutes with the
changes provided. Mayor Pro Tem Phillips seconded the motion and the motion passed on a
vote of 5 to 0. Councilor Wolf and Councilor Thuon were absent.
6.7.5. APPROVAL OF MINUTES FORM JANUARY 30, 2019 COUNCIL RETREAT
(ACTING TOWN MANAGER PRESTON NEILL)
Councilor Underwood moved to approve all remaining items on the Consent Agenda (6.7.2,
6.7.3, and 6.7.5). Mayor Pro Tem Phillips seconded the motion and the motion passed
unanimously by Council members present. Councilor Wolf and Councilor Thuon were
absent.
7. WRITTEN REPORTS
7.1. WEST BEAVER CREEK BOULEVARD CONTRUCTION IMPACT TO BUSINESSES
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Scott Wright, Assistant Town Manager/Finance Director, answered several questions from Council
about this report.
7.2. COMMUNITY DEVELOPMENT 2018 YEAR END REPORT (PLANNING DIRECTOR MATT PIELSTICKER)
7.3. UPDATE ON TOWN BIKE SHARE PROGRAM (MOBILITY DIRECTOR EVA WILSON)
Councilor Fancher expressed her interest in having a Zagster bike -share station placed at the Elk
Lot bus stop. She asked for a conversation to be had with the Beaver Creek Metro District.
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Avon
C 0 L 0 9 A D 0
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
7.4. UPPER EAGLE REGIONAL WATER AUTHORITY JANUARY 24, 2019 MEETING SUMMARY (MAYOR SMITH HYMES)
7.5. ABSTRACT FROM FEBRUARY 5, 2019 PLANNING AND ZONING COMMISSION MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Mayor Pro Tem Phillips reported on ECO Transit
Cook, the new CEO of Vail Health.
Mayor Smith Hymes said she recently met with Will
9. ADJOURNMENT
There being no further business to come before the Council, Councilor Fancher moved to adjourn the
regular meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously by
Council members present. Councilor Wolf and Councilor Thuon were absent. The time was 9:57 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to
include each statement, person speaking or to portray with complete accuracy. The most accurate records of the
meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is
available at www.hiahfivemedia.ora.
APPROVED:
Sarah Smith Hymes
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra N. Underwood
/
RESPECTFULLY SUBMITTED:
Brenda Torres, Acting Town Clerk
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