TC Minutes 12-11-2018,avo n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 11, 2018
AVON TOWN HALL, 100 MIKAELA WAY
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:01 p.m. A roll call was taken, and Council members
present were Megan Burch, Amy Phillip, Scott Prince and Sarah Smith Hymes. Councilor Jake Wolf
arrived at 5:02 p.m. Councilor Matt Gennett was absent. Also present were Acting Town Manager Scott
Wright, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation
Director John Curutchet, Fleet Director Rego Omergic, Public Works Director Gary Padilla, Deputy Town
Manager Preston Neill and Deputy Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Start time: 00:25
There were no changes made to the agenda.
3. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Start time: 01:59
There were no public comments.
4. ACTION ITEMS
Start time: 02:18
4.1. PUBLIC HEARING AND SECOND READING OF ORDINANCE 18-20, A ENACTING CHAPTER 2.40 — EVENTS
COMMISSION OF TITLE 2 OF THE AVON MUNICIPAL CODE DEPUTY TOWN MANAGER PRESTON NEILL)
Mayor Fancher opened the public hearing and no comments were made.
Mayor Fancher made a motion to continue the Public Hearing and Second Reading of
Ordinance 18-20 to the February 12th Council meeting and directed staff to schedule a joint
work session with the AHSEC on the subject of special events at one of the January Council
meetings. Council was in agreement that the AHSEC would continue as is for now. Councilor
Wolf seconded the motion and the motion carried on a vote of 5 to 1. Councilor Phillips voted
no. Councilor Gennett was absent.
4.2. CONSENT AGENDA
Start time: 12:20
4.2.1 APPROVAL OF RESOLUTION 18-27, ADOPTING THE 2018 GROUP TRANSIT ASSET MANAGEMENT PLAN
MOBILITY DIRECTOR EVA WILSON)
4.2.2 APPROVAL OF MINUTES FROM NOVEMBER 13, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE)
4.2.3 APPROVAL OF RESOLUTION NO. 18-30, APPROVING EASEMENTS RELATED TO THE RIVERFRONT TRAIL
CONNECTOR (TOWN ENGINEER JUSTIN HILDRETH)
4.2.4 APPROVAL OF RESOLUTION 18-31, AUTHORIZING THE ADOPTION OF THE 2018 EAGLE COUNTY, CO
HAZARD MITIGATION PLAN
Councilor Burch moved to approve the Consent Agenda. Councilor Phillips seconded the
motion and it passed unanimously by Council members present. Councilor Gennett was
absent.
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Avon
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS DECEMBER 11, 2018
AVON TOWN HALL, 100 MIKAELA WAY
4.3• PUBLIC HEARING FOR THE ADOPTION OF THE 2018 FINAL REVISED BUDGETS, 2019 OPERATING BUDGET, 2019
CAPITAL PROJECTS FUND BUDGET & LONG-RANGE CAPITAL PROGRAM ACTING TOWN MANAGER SCOTT
WRIGHT)
Start time: 13:12
4.3.1 RESOLUTION 18-21, AMEND THE 2018 TOWN OF AVON OPERATING FUNDS BUDGETS
4.3.2 RESOLUTION 18-22, ADOPT THE 2018 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET
4.3.3 RESOLUTION 18-23, ADOPT THE 2019 TOWN OF AVON OPERATING FUNDS BUDGET
4.3.4 RESOLUTION 18-24, ADOPT THE TOWN OF AVON LONG-RANGE CAPITAL PROGRAM AND
SIMULTANEOUSLY ADOPT THE 2019 CAPITAL PROJECTS FUND BUDGET
Mayor Fancher opened the public hearing and no comments were made. Councilor
Prince disclosed that his son participates in the Avon Swim Club, and asked Council for
direction on whether to abstain from the item. Mayor Fancher said that she did not see
a reason for Councilor Prince to abstain from voting on this item. All Council members
agreed.
Councilor Burch made a motion to approve Resolution 18-22 and 18-24 to adopt the
proposed 2019 Capital Projects Fund budget and amend the 2018 Capital Projects Fund
budget and long-range plan. Councilor Phillips seconded the motion and the motion
carried on a vote of 4 to 2. Councilor Wolf voted no. Councilor Prince voted no as well
and asked for the record to reflect that his no vote stemmed from his disagreement
with allocating $8o,000 for "Power Line Undergrounding" in the 2019 Capital Projects
Fund. Councilor Gennett was absent.
Councilor Phillips made a motion to approve Resolution 18-23 and 18-21, adopting the
proposed 2019 Town of Avon operating budgets and amending the 2o18 operating
budgets. Councilor Prince seconded the motion and the motion passed unanimously by
Council members present. Councilor Gennett was absent.
4.4• ACTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE URBAN RENEWAL
AUTHORITY MEETING MAYOR JENNIE FANCHER)
Start time: 28:30
At 5:30 p.m., Mayor Fancher made a motion to continue the regular meeting in order to call to
order the URA meeting. Councilor Phillips seconded the motion and the motion passed on a
vote of 6 to o. Councilor Gennett was absent.
4.5• ACTION TO RESUME THE REGULAR MEETING MAYOR JENNIE FANCHER)
Start time: 33:00
At 5:34 p.m., Council resumed the Regular meeting
4.6. RESOLUTION 18-25, LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON FOR THE 2019 BUDGET
YEAR ACTING TOWN MANAGER SCOTT WRIGHT)
Start time: 33:22
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Avon
L.e.
TOWN OF AVON COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 11, 2018
AVON TOWN HALL, 100 MIKAELA WAY
4.7. RESOLUTION 18-26, LEVYING GENERAL PROPERTY TAXES FOR THE AVON GENERAL IMPROVEMENT DISTRICT
No. 1 FOR THE 2019 BUDGET YEAR ACTING TOWN MANAGER SCOTT WRIGHT)
Councilor Prince moved to approve Resolution 18-25 and 18-26 adopting the 2o18 Town of
Avon general operating and the Avon General Improvement District No. 1 mill levies. Councilor
Phillips seconded the motion and the motion carried unanimously by Council members
present. Councilor Gennett was absent.
4.8. PROCLAMATIONS IN APPRECIATION OF SERVICE MAYOR JENNIE FANCHER)
Start time: 3441
Mayor Fancher read proclamations honoring the service of Councilor Megan Burch and
Councilor Matt Gennett.
4.9. NEW COUNCIL SWEARING IN AND ELECTION OF OFFICER
Start time: 43:02
4.9.1. READING THE NAMES OF NEWLY ELECTED COUNCIL MEMBERS DEPUTY TOWN CLERK BRENDA
TORRES)
Deputy Town Clerk Brenda Torres read the names of newly elected Council members.
4.9.2. SWEARING IN AND SEATING OF NEW COUNCIL MEMBERS JUDGE BUCK ALLEN
Judge Buck Allen swore -in Scott Prince, Sarah Smith Hymes, Tamra Underwood and
Chico Thuon as members of the Avon Town Council.
4.9.3. ELECTION OF MAYOR AND MAYOR PRO TEM
Councilor Fancher nominated Megan Burch to serve as the temporary chairperson.
Councilor Phillips seconded the motion and the motion carried unanimously.
Councilor Fancher nominated Councilor Smith Hymes for the Mayor position. Councilor
Wolf nominated himself for the Mayor position. Councilor Smith Hymes and Councilor
Wolf made remarks about their interest in being Mayor.
Votes were as follows: Councilor Wolf voted for himself. Councilor Thuon voted for
Councilor Wolf. Councilor Underwood voted for Councilor Smith Hymes. Councilor
Prince voted for Councilor Smith Hymes. Councilor Fancher voted for Councilor Smith
Hymes. Councilor Smith Hymes voted for herself. Councilor Phillips voted for Councilor
Smith Hymes. The result of the vote was 5 votes for Councilor Smith Hymes and 2 votes
for Councilor Wolf.
Mayor Smith Hymes nominated Councilor Phillips for the Mayor Pro Tem position.
Councilor Wolf nominated himself for the Mayor Pro Tem position. Councilor Phillips and
Councilor Wolf made remarks about their interest in being Mayor Pro Tem. Votes were
as follows: Councilor Wolf voted for himself. Councilor Thuon voted for Councilor Wolf.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 11, 2018
AVON TOWN HALL, 100 MIKAELA WAY
Councilor Underwood voted for Councilor Phillips. Councilor Prince voted for Councilor
Phillips. Councilor Fancher voted for Councilor Phillips. Mayor Smith Hymes voted for
Councilor Phillips. Councilor Phillips voted for herself. The result of the vote was 5 votes
for Councilor Phillips and 2 votes for Councilor Wolf.
5. WRITTEN REPORTS
5.1. HAHNEWALD BARN SPECIAL ELECTION OVERVIEW ERIC HEILTOWN ATTORNEY
5.2. COMMUNITY STAKEHOLDER INVITATIONS FOR TOWN MANAGER FINALIST INTERVIEWS
HUMAN RESOURCES DIRECTOR LANCE RICHARDS)
5.3. ABSTRACT FROM DECEMBER 4, 2018 PLANNING AND ZONING COMMISSION MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
5.4• UPPER EAGLE REGIONAL WATER AUTHORITY NOVEMBER 15, 2018 BOARD MEETING SUMMARY
MAYOR PRO TEM SMITH HYMES)
5.5• GIFT REPORTING — BIRDS OF PREY VI P TICKETS AND GIFT BAGS DEPUTY TOWN MANAGER PRESTON NEILL)
5.6. MONTHLY FINANCIALS REPORT SENIOR ACCOUNTANT NELLY BURNS)
Mayor Smith Hymes recognized Councilor Fancher for her service as Mayor of Avon and
thanked her for her efforts over the last four years.
Mayor Smith Hymes commented on the upcoming Recycling Event on January 5th that will be
held in the old Town Hall parking lot. Councilor Wolf thanked the Town of Vail for hosting the
Neighboring Communities Dinner on December 5th. He also recognized Avon PD for recently
being awarded with the Attorney General's Law Enforcement Agency of Excellence Award.
Councilor Thuon asked for a moment of silence for the longtime nurse of Avon Elementary
School Lavern Baca, who recently passed away.
6. ADJOURNMENT
There being no further business to come before the Council, Councilor Wolf moved to adjourn the
regular meeting. The time was 6:30 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive
or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of
the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting,
which is available at www.highfivemedia.org.
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APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
Avo n
C
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 11, 2018
AVON TOWN HALL, 100 MIKAELA WAY
RESPECTFULLY SUBMITTED:
Brenda Torres, Deputy Town Clerk
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