11-13-2018 Fifth Amendment IGA Bus Storage & Service at the I-70 Regional Transportation Operations10/29/2018 BoardDocs® Agenda Item: Fifth Amendment to Intergovernmental Agreement for Bus Storage and Service at the I-70 Regional Transp…
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Agenda Item Details
Public Content
Administrative Content
Meeting Jan 01, 2020 - *****Signature Workflow*****
Category A. BoCC Signature
Subject Fifth Amendment to Intergovernmental Agreement for Bus Storage and Service at the I-70
Regional Transportation Operations Facility
Access Public
Type Action (Consent)
Preferred Date Nov 13, 2018
Absolute Date Dec 04, 2018
Fiscal Impact Yes
Dollar Amount 261,000.00
Budgeted Yes
Recommended Action Approve
Prepared By: Claire Wilson
Department: ECO Transit
Executive Summary: This is the fifth amendment to the IGA between ECO Transit and the Town of Avon for bus storage
and service at the I-70 Regional Transportation Operations Facility.
Reviewing Attorney: Bryan Treu
BoCC signature?: Yes
Exhibit A-6.pdf (1,010 KB)Exhibit B-2.pdf (236 KB)
Have all documents been attached?: Yes
Vendor Authorized Signer Information-
Business Name: Town of Avon
Signer Name: Scott C. Wright - Acting Town Manager
Signer Email Address: swright@avon.org
Signer Phone: 970-748-4055
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
Approved as
to form:
FIFTH AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR BUS
STORAGE & SERVICE AT THE 1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
THIS FIFTH AMENDMENT ("Fifth Amendment") is effective as of ______________ by and between the Board of County Commissioners of Eagle County a body corporate and
politic, doing business as ECO Transit (hereinafter "ECO"), located at 3289 Cooley Mesa
Road, Gypsum, Colorado, and the Town of Avon a Colorado home rule municipality (hereinafter "Avon"), located at One Lake Street, Avon, Colorado. ECO and Avon shall collectively be referred to as the "Parties." RECITALS
WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for
Bus Storage and Service at the I-70 Regional Transportation Operations Facility (the
"Original Agreem ent"); and WHEREAS, by a First Amendment dated the 9th day of December, 2014, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, by a Second Amendment dated the 22nd day of December, 2015, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, by a Third Amendment dated the 15th day of November, 2016, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, by a Fourth Amendment dated the 12th day of January, 2018, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, the Parties desire by this Fifth Amendment to further modify the scope of
Services and compensation as set forth in the Original Agreement.
FIFTH AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the Parties agree as follows: 1. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit A (the Lease Payment Calculation), with the new Lease Payment
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
11/13/2018
Calculation attached hereto as Exhibit A-6, and incorporated herein by reference.
2. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit B (Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet
attached hereto as Exhibit B-2, and incorporated herein by reference.
3. Capitalized terms in this Fifth Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Fifth
Amendment conflict with, modify or supplement portions of the Original
Agreement, the terms and provisions contained in this Fifth Amendment shall govern and control the rights and obligations of the parties.
4. Except as expressly altered, modified and changed in this Fifth Amendment, all
terms and provisions of the Original Agreement shall remain in full force and
effect, and are hereby ratified and confirmed in all respects as of the date hereof
5. This Fifth Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS
By: ______________________________ Kathy Chandler-Henry, Chair Attest: By: _________________________________
Regina O’Brien, Clerk to the Board Town of Avon
By: _________________________________ Scott C. Wright, Acting Town Manager
Attest:
By: Signature ___________________________________ Name and Title _______________________________
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
Town ClerkDebbie Hoppe
FY 2018 FY 2019 Comments
Projected
Costs
$35,000 $38,196 $25,356‐ Gas x 62% = $15,720.72
$29,724 – Electric x 62% = $18,428.88
$4,715.95 – Water & Sanitation x 62% = $2,924
Total: $38,195.81 = $37,073.60 + $1,122.21 ‐ 3% inflation
Snow Management $7,442 $7,442 $11,812/year‐all of Swift Gulch
(60/40 Transit/Fleet)= $7,087 + 5% inflation
Pest Control $1,488 $1,532 Orkin $2400x62%= $1,488*3%inflation
Security $2,000 $2,060 Software and Key Card Maintenace
Broadband/Internet/Wi‐Fi $0 $0 Separate County line in use
$10,009 $13,468 Winter‐2hrs/day x 7 days/week x 21 weeks x $21.82/hr. =
$6,415 x 62%=$3,977
Summer‐ 2hrs/day x 3 days/week x 31 weeks x $21.82/hr. =
$4,059 x 62% = $2,517
Cleaning Contractor and supplies
$10,920x62%+3% inflation = $6,973.51
Coffee Service $2,100 $2,100
Computer and Printer $0 $0 Currently using Avon Computer and ECO printer
Telephone $1,550 $1,550 $2,500 x 62%
Insurance Premium $8,922 $8,922
Building Maintenance (Facilities)$40,576 $41,800 3% increase
Total $109,086 $117,069
Per bus stall per month $379 $406.49
Utilities
Janitorial
Operations and Maintenance Cost
Exhibit A-6 Page 1 of 3
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
SHARED CAPITAL INVESTMENT (Capital Portion)
Local Match(credit $568,843 for residual value & for design
contributions: ECO $238,000 & TOA $146,332 $1,289,489 funded via bonds
by TOA
Number of Indoor Stalls 24
interest rate 4.69% TOA's bond rate
duration (years) 40 years
# monthly payments 480 months
equivalent monthly rate 0.39%
Amortized capital, total $5,957 /month
Amortized capital, per bus per month $248 /bus/month
Amortized capital, per bus per season $2,978.35 /bus/year
SHARED ASSET MANAGEMENT (AM portion)
Target Asset Replacement Fund $550,000 HVAC, pavement,
misc. repairs
Replacement Frequency 25 years
Linear set aside target $22,000 per year
Local Match Needed 100%
Local Match AM Set Aside $22,000 total per year
Number of Stalls 24
$76 /bus/month
$917 /bus/year
LEASE PAYMENT SUMMARY BUSES LARGER THAN
32 FT.
Capital portion $248 /bus/month
O&M portion $407 /bus/month
AM portion $76 /bus/month
Total Monthly $731 /bus/month
Total Seasonal $8,773 /bus/year
BUSES SMALLER THAN 32 FT.
(Four buses in a row instead of three)$548
Total Monthly for 8 Buses + 1 small bus $76,762.56 /year
FY 2018
Exhibit A-6 Page 2 of 3
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
BUS WASH COSTS
Operation and Maintenance Costs 2018 2019 Comments
Ultilities 2,559.59$ 3,549.84$ Gas $25,356x 14% = $3,549.84
4,468.00$ 4,161.36$ Electric $29,724 x 14% = $4,161.36
8,928.15$ 9,906.40$ Water dedicated Line ($9,617.91) + 3%
Trash 1,200.00$ 1,200.00$
Modem 1,512.53$ 1,512.53$ Modem
R&M Building and Facilities 693.28$ 714.00$
HVAC AMS Maintenance Contract signed 2016
$4,952 x 14%=$693.28
R&M Other Specialized Equipment 22,236.00$ 22,900.00$
equipment replacement
Other Purchase/Contract Service 4,462.50$ 4,596.00$ Sludge removal-storm drain cleanout
Staff Time 9,609.60$ 9,898.00$ Bldg Maintenance Staff @ 8hrs/week
Other Misc Operating Supplies 7,686.35$ 7,917.00$ Soap, nozzles, etc
Total Yearly Expense 63,356.00$ 66,355.13$
Number of Vehicles Washed
Bus Wash/Carriage Wash 2304 3165 2017 Actual
Car Wash 895 976 2017 Actual
Total Equivilant washes 7807 10471 Buses are 3 times cars
Cost/equivilant washes 9.54 6.34$
Cost/Bus Wash 28.62$ 19.01$
Cost for Car to use Avon Bus Wash 10.00$ 6.50$
Fee for Avon Employee to download money 2.50$ 2.50$ 5 min effort
Fee for Avon Employee to wash bus 23.00$ 24.00$
45.51$ Per Bus
24.00$ Hand Clean Bus when wash is down
5.00$ As requested by ECO Transit Drivers
5.00$ As requested by ECO Transit Drivers
ECO Transit Bus Wash and Fueling
Fee for Avon Employee to Clean Bus Only
Fee for Avon Employee to Fuel Bus Only
Fee for Avon Employee to download money Only
Exhibit A-6 Page 3 of 3
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B
EXHIBIT B-2
AVON FLEET MAINTENANCE SERVICE RATE SHEET
1.Contractor Services and Hourly Rate:
At the verbal or written request of ECO Transit, Avon may provide repair and
replacement work for ECO buses. For any such repair or replacement services,
ECO will pay Avon a unit hourly shop rate of $107.00 per hour for light duty
vehicles and equipment and $116.00 per hour for heavy duty vehicles and
equipment which is the same rate as previous. Materials and sublet work shall
be charged at cost plus twenty (20%).
2.Fuel Rate:
ECO Transit will pay Avon a unit fuel rate of cost plus $0.10/gallon.
2.Warranty:
Contractor will perform all services in a prompt, efficient and workmanlike
manner. Contractor shall promptly correct any defective work. This
warranty shall be in lieu of all other warranties, express or implied.
Contractor's sole liability hereunder, whether in tort or in contract, is
expressly limited to the warranty provided for herein.
DocuSign Envelope ID: 7F4A109E-7B46-4446-A44E-3A0AFA47099B