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TC Packet 10-09-2018 Updated item 6.4 TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 9, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 5:05 PM URBAN RENEWAL AUTHORITY MEETING BEGINS AT 6:30 PM AVON TOWN HALL, ONE LAKE STREET _______________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 1 AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (SEE SEPARATE AGENDA PAGE 3) COUNCIL REGULAR MEETING BEGINS AT 5:05 PM (SEE AGENDA BELOW) AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 7:00 PM (SEE SEPARATE AGENDA PAGE 4) 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA * AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL. 4. ACTION ITEMS 4.1. PUBLIC HEARING AND SECOND READING OF ORDINANCE 18-13, APPROVING AMENDMENTS TO TITLE 5, BUSINESS TAXES, LICENSES AND REGULATIONS, AND TITLE 15, BUILDINGS AND CONSTRUCTION, AVON MUNICIPAL CODE, CONCERNING CONTRACTOR LICENSING AND RESIDENTIAL INSULATION STANDARDS (PLANNING DIRECTOR MATT PIELSTICKER) (20 MINUTES) 4.2. RESOLUTION 18-18, SETTING CONTRACTOR LICENSE FEES (PLANNING DIRECTOR MATT PIELSTICKER) (10 MINUTES) 5. WORK SESSION 5.1. REVIEW AND DIRECTION ON FUNDING REQUEST FROM VAIL VALLEY FOUNDATION FOR 2019 FIS BIRDS OF PREY MEN’S WORLD CUP SPONSORSHIP (DEPUTY TOWN MANAGER PRESTON NEILL) (20 MINUTES) 5.2. REVIEW AND DIRECTION IN REGARD TO 2019 COMMUNITY GRANT PROGRAM FUNDING, AS RECOMMENDED BY THE AD HOC REVIEW COMMITTEE (DEPUTY TOWN MANAGER PRESTON NEILL) (20 MINUTES) 5.3. BUDGET WORK SESSION FOR THE FOLLOWING TOWN FUNDS: AFFORDABLE HOUSING, COMMUNITY ENHANCEMENT, EXTERIOR ENERGY OFFSET, DEBT SERVICE AND WATER (ACTING TOWN MANAGER SCOTT WRIGHT) (25 MINUTES) 6. ACTION ITEMS 6.1. MOTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE URBAN RENEWAL AUTHORITY MEETING (MAYOR JENNIE FANCHER) 6.2. MOTION TO RECONVENE THE REGULAR MEETING (MAYOR JENNIE FANCHER) 6.3. PUBLIC HEARING, APPEAL OF PLANNING AND ZONING COMMISSION’S DECISION DATED SEPTEMBER 4, 2018, DENYING PORTIONS OF A MINOR DEVELOPMENT PLAN APPLICATION FOR LOT 111 C, BLOCK 1, WILDRIDGE (TOWN ATTORNEY ERIC HEIL) (60 MINUTES) TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 9, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 5:05 PM URBAN RENEWAL AUTHORITY MEETING BEGINS AT 6:30 PM AVON TOWN HALL, ONE LAKE STREET ___________________________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 2 6.4. FIRST READING ORDINANCE 18-17, APPROVING SUBSTITUTION OF LEASED PROPERTY (TOWN ATTORNEY ERIC HEIL) (10 MINUTES) 6.5. MINUTES FROM SEPTEMBER 25, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) (5 MINUTES) 7. WRITTEN REPORTS 7.1. UPPER EAGLE REGIONAL WATER AUTHORITY SEPTEMBER 27, 2018 BOARD MEETING SUMMARY (MAYOR PRO TEM SARAH SMITH HYMES) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 9. ADJOURNMENT _________________________________________________________________________________________________________________________________________________________________________________________________________ *Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item, and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 9, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN HALL, ONE LAKE STREET _______________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 3 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA 4. RENEWAL OF LIQUOR LICENSES 4.1. APPLICANT: SEERUT INC. & 7-ELEVEN INC. D/B/A 7-ELEVEN STORE 34209A LOCATION: 008 NOTTINGHAM ROAD TYPE: 3.2% BEER OFF PREMISES MANAGER: GURPRETT SIDHU AKA GARY SIDHU 4.2. APPLICANT: NORTHSIDE COFFEE & KITCHEN LLC & NORTHSIDE COFFEE & KITCHEN LOCATION: 20 NOTTINGHAM ROAD, UNITS A & C TYPE: HOTEL AND RESTAURANT MANAGER: JAMES PAVELICH 4.3. APPLICANT: FORK & KNIFE INC. D/B/A BLUE PLATE LOCATION: 48 E. BEAVER CREEK BLVD. TYPE: HOTEL AND RESTAURANT LICENSE MANAGER: ADAM ROUSTOM 5. REPORT OF CHANGE – MODIFICATION OF PREMISES 5.1. A PPLICANT: FORK & KNIFE INC. D/B/A BLUE PLATE LOCATION: 48. E. BEAVER CREEK BLVD. MANAGER: ADAM ROUSTOM 6. REPORT OF CHANGES- CORPORATION NAME CHANGE 6.1. OLD CORPORATE NAME: DILLON COMPANIES INC. D/B/A CITY MARKET #26 NEW CORPORATE NAME: DILLON COMPANIES LLC. D/B/ CITY MARKET #26 LOCATION: 72 BEAVER CREEK PLACE MANAGER: JEFF GENTILINI 7. APPROVAL OF THE MINUTES FROM SEPTEMBER 25, 2018 MEETING 8. ADJOURNMENT TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 1 1. CALL TO ORDER AND ROLL CALL Chairwoman Fancher called the meeting to order at 5:00 p.m. A roll call was taken and Board members present were Sarah Smith Hymes, Scott Prince, Jake Wolf, Matt Gennett and Amy Phillips. Megan Burch was absent. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Mobility Director Eva Wilson, Deputy Town Manager Preston Neill and Secretary Debbie Hoppe. 2. APPROVAL OF AGENDA There were not changes to the agenda. 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA No public comments were made. 4. PUBLIC HEARING SPECIAL EVENTS PERMIT Start time: 01:11 4.1. Applicant Name: First Descents Event Name: Man of the Cliff Event Date: October 13, 2018; 8:00 a.m. until 10:00 p.m. October 14, 2018; 8:00 a.m. until 06:00 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Danita Dempsey Permit Type: Malt, Vinous & Spirituous Liquor Chairwoman Fancher opened the public hearing and no comments were made. Anna Kenyon was present to answer any questions. Board member Wolf moved to approve the special event permit for the First Descents Man of the Cliff event on October 13th & 14, 2018. Vice Chairwoman Smith Hymes seconded the motion and it passed unanimously by Board members present. Board member Burch was absent. 5. RENEWAL OF LIQUOR LICENSES Start time: 04:25 5.1. Applicant: Pazzo’s West Inc. d/b/a Pazzo’s Pizzeria Location: 82 E. Beaver Creek Blvd. Type: Hotel and Restaurant Manager: Mark Colwell The application was presented with no concerns. Board member Prince moved to approve the renewal application for Pazzo’s West Inc. d/b/a Pazzo’s Pizzeria. Board member Wolf seconded the motion and it passed unanimously by Board members present. Board member Burch was absent. 5.2. Applicant: Vail Valley Mexican Foods LLC d/b/a Agave Location: 1080 W. Beaver Creek Blvd. Type: Hotel and Restaurant Manager: Richard Wheelock TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 2 The application was presented with no concerns. Board member Wolf recused himself from the discussion. Vice Chairwoman Smith Hymes moved to approve the renewal application for Vail Valley Mexican Foods LLC d/b/a Agave. Board member Phillips seconded the motion and it passed with a vote of 5 Board member Wolf abstained from the vote. Board member Burch was absent. 6. APPROVAL OF THE MINUTES FROM SEPTEMBER 11, 2018 MEETING Start time: 06:27 Vice Chairwoman Smith Hymes moved to approve the minutes from the September 11, 2018 Liquor Authority meeting. Board member Prince seconded the motion and it passed unanimously by Board members present. Board member Burch was absent. 7. ADJOURNMENT There being no further business to come before the Board, Chairwoman Fancher moved to adjourn the liquor meeting. Board member Phillips seconded the motion and it passed unanimously by Board members present. Board member Burch was absent. The time was 5:07 p.m. RESPECTFULLY SUBMITTED: ____________________________________ Debbie Hoppe, Secretary APPROVED: Jennie Fancher ______________________________________ Sarah Smith Hymes ______________________________________ Jake Wolf ______________________________________ Megan Burch ______________________________________ Matt Gennett ______________________________________ Scott Prince ______________________________________ Amy Phillips ______________________________________ Ordinance 18-13, Amendment the Avon Building Code TOWN COUNCIL REPORT To: From: Meeting Date: Topic: Honorable Jennie Fancher and Avon Town Council Matt Pielsticker, AICP, Planning Director October 9, 2018 PUBLIC HEARING and SECOND READING OF ORDINANCE 18-13, AMENDING TITLE 5, BUSINESS TAXES, LICENSES, AND TITLE 15, BUILDINGS AND CONSTRUCTION, AVON MUNICIPAL CODE, MODIFYING INSULATION STANDARDS FOR NEW RESIDENTIAL CONSTRUCTION, AND CONTRACTOR LICENSING REQUIREMENTS ACTION BEFORE COUNCIL Before Council is action on Second Reading of Ordinance 18‐13, drafted to approve changes to the Avon Licensing chapter (Title 5, Avon Municipal Code) and Building Code (Title 15, Avon Municipal Code). RECOMMENDED MOTION “I move to approve second reading of Ordinance 18‐13, thereby approving changes to the Avon Municipal Code for Contractor Licensing and Residential Insulation Standards.” SUMMARY The purpose of this Ordinance is to align changes to the online Contractor Licensing process with Town Code, as well as implementing the Climate Action Plan policies related to building efficiency. The Second Reading of Ordinance was continued from the August 14, 2018 and September 11, 2018 meetings after hearing public input and discussing the Town’s current licensing practices. The Ordinance was continued with direction to investigate and address: 1)Insulation Standards: Explore potential for Building Official to approve alternatives. Updates - Staff recommends keeping this code language as drafted based upon new and emerging methods and materials, and the ability for builders to approach insulation with alternative materials-methods as discussed below. It is now better understood by builders that products are more readily available and are more numerous, making for a better selection and more options. In fact, there are now methods and products available to provide the continuous insulation on the inside as opposed to the outside of the structure, creating the required thermal break and keeping the uneven R values of insulation, wood members, and other elements from transferring heat at different rates. The Chief Building Official has explained to local builders that Section C102 on the 2015 International Energy Conservation Code, Alternate materials-methods of construction, design or insulating systems, allows deviations to the strict literal verbiage. “This code is not intended to prevent the use of any material, method of construction, design or insulation system not specifically prescribed herein, provided that such construction, design or insulation system has been approved by the Code official as meeting the intent of this code”. Not discussed at the previous public hearing is the fact that alternative approaches can be approved. Eagle County, for example, has Ordinance 18-13, Amendment the Avon Building Code adopted the code as drafted and has approved other construction methods when backed up by a RESCheck or similar energy program. 1) Contractor Licensing: Streamline the process and combine Business and Contractor Licensing. Updates – Staff has worked with the Town’s on-line licensing vendor, Munirevs, to provide a workflow that effectively combines the Business License and Contractor License process into one. There will continue to be two separate fees based upon the different types of businesses (i.e. in town fixed location) and contractors (i.e. homeowner vs. specialty), however, the process should be much more intuitive for those pulling licenses. Chapter 15, Building Code changes now include a reference to all contractor licensing regulations which will now be housing in Title 5, Licensing. Other clean-up to Chapter 15 referencing the 2015 building codes instead of 2009 were caught in the update process and addressed. Lastly, fees are now pulled out of the code and brought into approval by resolution of the Council, similar to how other fee schedules are approved by the Town; a separate resolution has been prepared for Council action to follow this Ordinance. BACKGROUND: BUILDING ENVELOPE STANDARDS FOR SINGLE-FAMILY AND DUPLEX In the 2015 Residential Code R402.1.2, the Table for insulation and fenestration requirements by Component, states: “In Climate Zone 6, Wood Frame wall, R-Values shall be, 20+5 or 13+10, The first value is the wall cavity insulation and the second value is to be continuous exterior insulation.” Upon adopting the 2015 Building Codes, the Town Council gave an exception for the residential builders so they could build as they had in the past with R21 insulation in the wall cavity and standard wood sheeting on exteriors, with a wind barrier and some type of cladding, either siding or other wall covering. Over the years the Energy Code has addressed the energy efficiency of building systems and appliances such as, boilers, furnaces, water heaters, refrigerators, dishwashers and more, in an attempt to cut down on wasted energy. These changes were easy because the building industry had no choice because older systems were no longer available and only the most efficient appliances could be purchased. The International Energy Conservation Code now requires insulation on hot water piping, recirculation of hot water and other ways to save energy. When the 2015 Building Codes were adopted it was thought that the continuous insulation was too difficult to install and would cost a lot of money, adding to the cost of the home. When discussing continuous exterior insulation products with local contractors the “Zip” panel system was often cited – a plywood with foam insulation attached method on the exterior of a home. There were concerns with this type of system because of the extra thickness of the product, and possible compromises when used in connection with stucco lath. Additional systems and approaches to meeting these requirements are now available. The continuous exterior insulation is used in all commercial buildings and is now becoming common in most residential buildings throughout the County. This is one more element of energy conservation that works for the future of our residential buildings. BACKGROUND: CONTRACTOR LICENSING Contractor licensing has been administered within the Community Development division and is handled by the building department. For many years contractor licensing has been a cash or check proposition handled either by mail or walk in. To obtain a Contractor License, a contractor must submit the proper insurance Ordinance 18-13, Amendment the Avon Building Code and pay the appropriate fee associated with the contractor type, either general contractor, sub-contractor or municipal contractor. All monies are deposited with the finance department, a formal Contractor License was mailed out and conformation of proper insurance was recorded. All contractors were kept track of in a database used by the building division and updated as necessary. This results in labor intensive administration. There was also a disconnect between the Contractor license and the Business license, required for all businesses doing business in Town. The Business License, and ultimately a Sales Tax License, is the best way to track the cost of materials coming into the Town and the collection of taxes on such materials. While the departments do proactively coordinate, occasionally having two systems for licensing has left some contractors getting Contractor Licenses without getting the required Business and Sales Tax Licenses. CLIMATE ACTION PLAN It is now understood that, in the United States, 114 million households and more than 4.7 million commercial buildings consume more energy than the transportation or industry sectors, accounting for nearly 40 percent of total U.S energy use. The number of households and commercial buildings vary in other reports but this information is on the low side and comes from the U.S Energy Information Administration EIA. The U.S Building council USGBC, has stated that buildings account for 39% of CO2 emissions in the USA. The think tank Architecture 2030, states that all buildings account for 47.6% of all energy used in the USA and up to 75% of electricity produced in the U.S. is used just to operate buildings. If we are to use all the tools we can for energy efficiency, the continuous insulation should be reinstated, as drafted in the attached Ordinance, as prescribed by the Residential Code and the Energy Code. Incremental increases in the construction costs are far outweighed by the long-term energy savings for the new buildings constructed in Town. These changes will further implement the Town of Avon Climate Action Plan Implementation Schedule, adopted March 28, 2017. AVAILABLE ACTIONS 1) Approve Second Reading of Ordinance 18‐13, thereby approving changes to the Avon Municipal Code. 2) Continue Second Reading of Ordinance 18‐13 with direction to return with additional information. ATTACHMENT Ordinance 18-13 Ord 18-13 Building Code Changes October 9 2018 SECOND READING Page 1 of 5   TOWN OF AVON ORDINANCE 18-13 AMENDING TITLE 5, BUSINESS TAXES, LICENSES AND REGULATIONS AND TITLE 15, BUILDINGS AND CONSTRUCTION, AVON MUNICIPAL CODE, MODIFYING CONTRACTOR LICENSING REQUIREMENTS AND INSULATION STANDARDS FOR NEW RESIDENTIAL CONSTRUCTION RECITALS WHEREAS, the Town of Avon (“Town”) is a home rule municipal corporation and body politic organized under the laws of the State of Colorado and possessing the maximum powers, authority and privileges to which it is entitled under Colorado law; and WHEREAS, pursuant to the home rule powers of the Town of Avon ("Town"), the Town Council has the power to adopt Building and Construction Codes, and make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the comfort, and convenience of its inhabitants, and promote the conservation of energy; and WHEREAS, the Town Council finds that the modification of Section 15.10.130, Table 402.1.2, will promote the conservation of energy in new residential construction; and WHEREAS, the Town Council finds that modifications to the contractor licensing requirements will streamline processes in place for new and returning contractors doing work in the Town of Avon; and WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Town Council desires to comply the requirements of the Avon Home Rule Charter by setting a public hearing in order to provide the public an opportunity to present testimony and evidence regarding this application and that approval of this Ordinance on first reading does not constitute a representation that the Town Council, or any member of the Town Council, supports, approves, rejects, or denies this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Amendment to Title 5 – Business Taxes, Licenses and Regulations, is amended to read as follows, with underline indicating language to be adopted: “Chapter 5.18 – Contractor Licenses 5.18.010 – License - required. 5.18.020 – License – period of validity. 5.18.030 – Insurance. 5.18.040 – Violations – penalty. 5.18.010 – License – required. Ord 18-13 Building Code Changes October 9 2018 SECOND READING Page 2 of 5   All contractors as defined by AMC Section 3.08.010, except Electrical and Plumbing Contractors, who are duly licensed by the State, shall purchase a Contractor license for conducting work within the Town of Avon. Established annual fees are by resolution of the Town Council of the Town of Avon; Class designations are as follows: Class I – General Contractor; Class II – Other Specialty Contractor; Class III – Municipal Contractor; Class IV – Owner Builder. 5.18.020 – License – period of validity. All Contractor Licenses shall be valid for a period of one (1) year. 5.18.030 – Insurance. Every contractor shall provide a current certificate of insurance for statutory workers’ compensation and commercial general liability insurance of one million dollars per occurrence and two million dollars general aggregate before a contractor’s license is issued. If workers’ compensation insurance is not possessed, a waiver form must be provided accordingly at the time of application. 5.18.040 – Violations – penalty. Any person violating any of the provisions of this Chapter shall be deemed to have committed a civil infraction for each and every day or portion thereof during which any infraction is committed, continued or permitted and shall be subject to the penalties contained in Chapter 1.09 of this Code.” Section 3. Amendment to Chapter 15.08.010(b), The 2015 International Building Code, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “Copies of the 2009 2015 International Building Code are on file in the office of the Town Clerk and area available for inspection during regular business hours.” Section 4. Amendment to Chapter 15.08.050(c), Section 109.7, Contractor Licensing, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “109.7 Contractor licensing. All contractors including those who are duly licensed by the State, shall purchase a contractor license for conducting work within the Town of Avon pursuant to Chapter 5.18 of the Avon Municipal Code. Established annual fees are: Class I General Contractor $125.00 Class II Other Contractor $35.00 Class III Municipal Contractors $75.00 Licenses shall be valid for a period of one year from the date of issue. Every contractor shall provide current certificate of insurance for statutory workers’ compensation and commercial Ord 18-13 Building Code Changes October 9 2018 SECOND READING Page 3 of 5   general liability insurance of one million dollars per occurrence and two million dollars general aggregate before a contractor’s license is issued.” Section 5. Amendment to Chapter 15.10.060(d), Section 108.6, Contractor Licensing, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “108.6 Contractor licensing. All contractors including those who are duly licensed by the State, shall purchase a contractor license for conducting work within the Town of Avon pursuant to Chapter 5.18 of the Avon Municipal Code. Established annual fees are: Class I General Contractor $125.00 Class II Other Contractor $35.00 Class III Municipal Contractors $75.00 Licenses shall be valid for a period of one year from the date of issue. Every contractor shall provide current certificate of insurance for statutory workers’ compensation and commercial general liability insurance of one million dollars per occurrence and two million dollars general aggregate before a contractor’s license is issued.” Section 6. Amendment to Chapter 15.10.130, Table 402.1.1, Insulation and fenestration Requirements, by component, is amended to read as follows, with strikeout indicated language to be deleted: “Climate Zone 6 – Wood frame wall R-value 20 or 20+5 or 13+10” Section 7. Amendment to Chapter 15.14.040, Section 103.1.3, Department of Plumbing Inspection, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “ Section 103.1.3—Licensing. Pursuant to Section 12-58-115 of the Colorado Revised Statutes, only qualified licensed plumbers may install Plumbing Systems as defined in Section 202 of the 2009 2015 International Plumbing Code.” Section 8. Amendment to Chapter 15.16.043, Table 403.3, Minimum Ventilation Rates, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “ Note 1. Ski Shop Ventilation: For ski shop ventilation compliance requirements, refer to the 2009 2015 edition of the International Fire Code, Section 610.4.7.” Section 9. Amendment to Chapter 15.18.030, Organization and Enforcement, is amended to read as follows, with strikeout indicated language to be deleted and underline indicating language to be adopted: “Refer to the 2009 2015 International Fuel Gas Code.” Ord 18-13 Building Code Changes October 9 2018 SECOND READING Page 4 of 5   Section 10. Codification of Amendments. The codifier of the Town's Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 11. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term "provision " means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term "application" means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 12. Effective Date. This Ordinance shall take effect thirty (30) days after public notice following final passage in accordance with Section 6.4 of the Avon Home Rule Charter. Section 13. Safety Clause. The Town Council hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare and energy conservation. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 14. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on July 24, 2018 and setting such public hearing for October 9, 2018 at the Council Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado. SIGNATURE PAGE FOLLOWS Ord 18-13 Building Code Changes October 9 2018 SECOND READING Page 5 of 5   BY: ATTEST: ____________________________ ____________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk ADOPTED ON SECOND AND FINAL READING on October 9, 2018. BY: ATTEST: ____________________________ ____________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk APPROVED AS TO FORM: ____________________________ Eric J. Heil, Town Attorney TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Matt Pielsticker, Planning Director Date: October 9, 2019 Agenda Topic: Resolution No. 18-18, Setting Contractor License Fees ACTION BEFORE COUNCIL Ordinance 18-13 takes contractor licensing fees out of the Municipal Code, and authorizes fee adoption by resolution of the Council. This resolution approves fees for Contractor Licenses. RECOMMENDED MOTION I move to approve Resolution No. 18-18, A Resolution Setting Contractor License Fees. SUMMARY Ordinance No. 18-13 amends various sections of the Avon Municipal Code for Contractor Licensing. To centralize the Town’s licensing processes further, a new section is being added to the Licensing Chapter of the Code in lieu of the Building Code. Provisions in Section 5.18.010 requires that Contractor License fees be established by adoption of a resolution. The fee resolution establishes different fees for different types of licensees, and exempts owner-builders who pull permits to perform work on their residence. Other fees remain unchanged. ATTACHMENT Resolution No. 18-18 and Exhibit A Res. No. 18-18 October 9, 2018 Page 1 of 2 TOWN OF AVON RESOLUTION NO. 18-18 Series of 2018 A RESOLUTION SETTING CONTRACTOR LICENSE FEES WHEREAS, the Avon Municipal Code Section 5.18.010 states that Contractor license fees shall be adopted by resolution; and WHEREAS, Colorado Revised Statutes §31-15-501 and the Town of Avon Home Rule powers authorizes the Town to regulate and licenses, including the establishment of contractor license fees; and WHEREAS, the Avon Town Council finds that the adoption of Contractor License fees as attached in Exhibit A: Contractor License Fee Schedule, is appropriate and reasonable to partially defray the cost of administration of Contractor Licenses. NOW, THEREFORE BE IT RESOLVED that the Avon Town Council adopts Exhibit A: Contractor License Fee Schedule which shall take effect on October 10, 2018. ADOPTED October 9, 2018. AVON TOWN COUNCIL By:_______________________________ Attest:___________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk Res. No. 18-18 October 9, 2018 Page 2 of 2 Exhibit A: Contractor License Fee Schedule All Contractor License Fees are annual fees. Class I General Contractor $125.00 Class II Other Specialty Contractor $35.00 Class III Municipal Contractor $75.00 Class IV Owner-Builder $0 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Louise Duncan, Special Events Manager Date: October 9, 2018 Agenda: REVIEW AND DIRECTION ON FUNDING REQUEST FROM VAIL VALLEY FOUNDATION FOR 2019 FIS BIRDS OF PREY MEN’S WORLD CUP SPONSORSHIP SUMMARY: Council is asked to review the Vail Valley Foundation’s request for 2019 FIS Birds of Prey Men's World Cup sponsorship totaling $40,000. The Ad Hoc Special Events Committee (AHSEC) voted with five in favor and two in dissent to have Council review this funding request and have it separated from 2019 Special Events funding. COUNCIL ACTION: Council is asked to review and provide direction on a funding request from the Vail Valley Foundation for 2019 FIS Birds of Prey Men’s World Cup sponsorship. OVERVIEW: After deliberation at its September 11, 2018 meeting, the AHSEC elected to remove the Vail Valley Foundation’s funding request for 2019 FIS Birds of Prey Men's World Cup sponsorship from the Special Events funding process and to have Council review and provide direction on the funding request. The impetus behind the AHSEC’s decision stems from the fact that no physical event occurs in Avon. Opportunities for marketing are considerable, including a 30-second ad spot on NBC Sports. Additionally, 38 percent of the 18,285 people surveyed in 2017 identified that they stayed in Avon. The Vail Valley Foundation’s funding application is found in Exhibit 1, while their presentation is found in Exhibit 2. Sarah Franke, Vice President of Marketing Operations for the Vail Valley Foundation, will be present at Tuesday’s meeting to answer any questions related to this funding request. ATTACHMENTS: Exhibit 1 – 2019 Funding Application Exhibit 2 – Funding Presentation EXHIBIT 1 EXHIBIT 1 Birds of Prey is an annual International Alpine Ski Racing World Cup held on Beaver Creek Mountain where over twenty (20) countries showcase their top athletes going head to head in Alpine disciplines; Downhill, Super G and GS. Birds of Prey is widely recognized and arguably the most technically demanding racecourse in the world. Projected dates: Nov. 29-Dec. 1, 2019 This is an existing event. Tangible value through increased retail sales. Increased lodging bookings early-season by both Event media, staff, partners, sponsors and visitors. Increased restaurant and bar business. Increased visibility of Avon through general traffic flow in, around and through Avon. EXHIBIT 1 Increased tax revenues. VIP tickets for Town of Avon Council and or Staff to attend the Event. VIP Gift Bags for Town of Avon Council. Local, regional, national and international media exposure. 250 on-site media in 2017. Provides a superior guest experience for residents and visitors to Avon. Provides activity and energy early-season and fills an event calendar gap. Helps to further solidify Avon as a world-class brand. Elevates the community spirit and provides expanded presence. Provides usage of event marks/logo for a use in a promotional and messaging capacity. Sponsorship benefits include: Town of Avon recognition in Vail Valley Foundation Birds of Prey Digital Program. Town of Avon recognition in all official event creative and signage. Two (2) Finish Zone B banners, provided by Town of Avon. Banners MUST measure 1m x 4m and be delivered to VVF office at least 10 days prior to the Event. If banners do not measure 1m x 4m, VVF will not be obligated to hang them. EXHIBIT 1 Town of Avon to receive logo inclusion on the main Birds of Prey sponsorship logo lock-up, along with other exclusive partners, which is included in the following: Website footer, website partners page, email marketing footer, print advertisements (2col or wider), Event Poster & select on-site event signage. Along with the larger Vail Valley (Eagle County) Community, Avon will receive exposure and value through the domestic and international media channels who will be broadcasting not only the core highlights of the athletic events but vignettes and general bios on our larger community. Town of Avon will receive a PA Announcement at least 1x per day at the Race Stadium. TOA Logo and/or :30 commercial to air a minimum of 1x per day on Race Stadium Jumbotron, provided by TOA. Digital Marketing efforts begin mid-October. 2017 digital impressions (website + digital ads + emails): 504,056. This will include event exposure and any additional ancillary events that may happen in Avon. Print Marketing efforts begin October 1. 2017 print impressions: 709,116. All print ads will include full sponsor lockup, event exposure, and callouts for any additional ancillary events that may happen in Avon. Social Media promotion push begins October 1. 2017 native social impressions: 2,311,993. Social media plan includes promoted Facebook events for races and ancillary events, Facebook live streams, boosted Facebook posts to targeted audiences, Instagram posts, Instagram stories, and live race coverage Tweets. Long lead marketing efforts in October will be targeted towards out-of-state travelers looking to book trips/lodging messaging mostly through digital ads and some print. Marketing efforts closer to the event will be targeted towards in-state drive markets (Denver, Summit County, etc.) looking to plan weekend activities/trips messaging mostly through print ads, radio, and some digital. Event poster including full sponsor lockup will go to print in early October for distribution in Avon, Beaver Creek, Edwards, Eagle, and Vail. Event printed collateral including full sponsor lockup (if room permits) will go to print in mid-October for distribution in Avon and Beaver Creek. Event related Press Releases with partner inclusions where applicable will begin distribution at the end of September. 2017 PR impressions: 730,000,000 EXHIBIT 1 Percent of the total event budget AHSEC/TOA is being asked to fund = less than 1% Requested funds will be utilized to fund the overall event budget across operations and marketing expenses. As you can see in the below Budget, Birds of Prey costs $2.75 million to produce and remains free to the public while generating significant economic impact during a need period. The ROI should be measured by the impact to the community merchants, hotels, restaurants and inhabitants who see a significant spike in business during an otherwise very slow weekend. Secondly, the Town of Avon is exposed on a global scale as a partner of one of the most popular and well run World Cup events on the Global FIS World Cup Tour, which is attended by almost 20,000 active consumers and watched by 120+ million viewers globally. If the AHSEC/TOA decides not to financially support the event, it will still occur. EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 EXHIBIT 1 Upholds the Avon brand, contributing to a balanced calendar of events by filling an early-season calendar window. Has a positive impact for the Avon community and businesses. Does not result in undue costly impacts to the Town infrastructure or services. Meets all agreement and special event requirements. An event of signature quality for the Town of Avon and the Vail Valley. Vail Valley Foundation has proven success in bringing in other funding partners. Contributes to Avon ’s long term sustainable special events strategy. Provides cultural, recreational and economic value to the community. PREPARED BY: THE VAIL VALLEY FOUNDATION R E C O R D S I N G L E -DAY A T T E N D A N C E More spectators were recorded on Saturday, Dec. 2 than ever before at a single day’s race at BC World Cup. V I L L A G E F E S T I V I T I E S Including Beers of Prey, 80’s Ski Welcome Party, Friday Afternoon Club, Press Conferences with Bode Miller and U.S. Ski Team athletes and daily live music. E X C E L L E N T R A C E C O U R S E C O N D IT IO N S Praise from the FIS and all competing federations on the state of the racecourse. E V E N T N P S : 9 3 95% rated “Very” or “Extremely” likely to return to the event next year. EVENT HIGHLIGHTS Estimated average nightly rate at $673 24 COMPETING NATIONS Largest number of participating federations since the 2015 Alpine World Ski Championships 4.3 AVERAGE ROOM NIGHTS GENERATED 28 BRAND PARTNERS $1.69M ECONOMIC IMPACT WORLD CUP AT A GLANCE 10%only attended Birds of Prey Way and not the races 18,285 EVENT ATTENDEES (+/-20% margin of error) Estimated revenue generated to Beaver Creek PSYCHOGRAPHICS TOP STATES OF ORIGIN 1.Colorado 2.Texas 3.Illinois 4.New York 5.Utah DEMOGRAPHICS Races Festivities Male vs. Female 69% / 31%57%/ 43% Average Adult Age 47 45 Education 66%have 4 year degree or higher Mean HHI 69% earn more than $100K 61% “OUTDOOR ENTHUSIASTS” 50% “TRAVELER” 61% SPORTS ENTHUSIASTS 26% OF ATTENDEES ATTENDED W/ FRIENDS 2017 PARTNERS SPONSOR ACTIVATIONS BEERS OF PREY PRESENTED BY: MARKETING SUMMARY W E B S I T E + E M A I L__________________________________________ 70,057 IMPRESSIONS | N/A MEDIA VALUE S O C I A L (Native posts only)__________________________________________ 2,311,993 IMPRESSIONS | N/A MEDIA VALUE P R I N T__________________________________________ 709,116 IMPRESSIONS | $12,793 MEDIA VALUE T V / V I D E O * (Domestic TV only)__________________________________________ 4,383,383 IMPRESSIONS | $51,213 MEDIA VALUE D I G I T A L__________________________________________ 433,999 IMPRESSIONS | $9,959 MEDIA VALUE R A D I O__________________________________________ 143,000 IMPRESSIONS | $5,150 MEDIA VALUE PR__________________________________________ 730,000,000 IMPRESSIONS | $4,251,096 MEDIA VALUE 738,051,548 TOTAL IMPRESSIONS $4,330,211 TOTAL MEDIA VALUE *INTERNATIONAL IMPRESSIONS & VALUE TO BE ADDED AT THE END OF THE SEASON PR SUMMARY TOP-T I E R M E D I A M E N T I O N S_________________________________________ $4,251,096 MEDIA VALUE 250 ON-SITE MEDIA 1,139 PLACEMENTS 730,000,000 IMPRESSIONS S A M P L E C O V E R A G E_________________________________________ Reuters: Kriechmayr wins Super G for first World Cup Victory The New York Times: U.S. Women Skiers Soar, Men Are Looking to Rebuild Yahoo Sports: SvindalWins Downhill World Cup at Beaver Creek The Denver Post: Olympians on Colorado snow before South Korea CNN International: Vonn Crashes as Shiffrin Scores First Downhill Podium TELEVISION AND VIDEO DAY 1 HIGHLIGHTS DAY 2 HIGHLIGHTS DAY 3 HIGHLIGHTS L I V E S E S S I O N S Featuring Press Conferences, Beers of Prey Brewer Interviews, and Award Recognitions totaling over 18K views. T O T A L V I D E O V I E W S Across Facebook and YouTube D A I L Y E D I T S Produced by media partner and number one domestic ski racing news provider; Ski Racing Media. 6 0 M I N U T E L I V E A I R I N G S O N N B C * and NBC Sports December 1-3, 2017 totaling over 4M domestic views. 6 78.8K+ 3 3 *INTERNATIONAL IMPRESSIONS & VALUE TO BE ADDED AT THE END OF THE SEASON SOCIAL MEDIA* 2.3 MILLION IMPRESSIONS 221,914 TOTAL ENGAGEMENTS P A R T N E R P O S T S_________________________________________ 56.1K FOLLOWERS 1.8M IMPRESSIONS 219K+ ENGAGEMENTS 2K+FOLLOWERS 87.4K IMPRESSIONS 220 ENGAGEMENTS 8.6K+FOLLOWERS 338.3K IMPRESSIONS 1.8K ENGAGEMENTS Denver Post 433.7K+Followers 2 Dedicated Social Posts 2.7K+ Engagements Ski Racing Media 66.3K+ Followers 5 Dedicated Social Posts 874 Engagements *TOTAL IMPRESSIONS/ENGAGEMENTS DOES NOT INCLUDE PARTNER POSTING 58,684 PAGEVIEWS 28,990 SESSIONS 21,713 USERS 76.6%NEW USERS 2.2 PAGES/VISIT 1:53 AVERAGE DURATION 10.5K+ EMAIL SUBSCRIBERS 26.9% OPEN RATE 2.4% CLICK THROUGH RATE EMAIL MARKETING TOP CONTENT: HOMEPAGE, SCHEDULE, BIRDS OF PREY, DOWNHILL, FESTIVITIES WEB AND EMAIL *NEW* BCWORLDCUP.COM 38.6% DESKTOP USERS 51.9% MOBILE USERS RESEARCH HIGHLIGHTS F A V O R I T E R A C E Downhill (Saturday) M E M O R A B L E P A R T N E R A C T I V A T I O N S Korbel, Audi, EverBank, Nature Valley, Bomber T O P R E F E R R A L S “Word-of-Mouth”, Newspaper, Email A V E R A G E D A Y S S P E N T I N B E A V E R C R E E K A V E R A G E G R O U P S I Z E H A D P R E V I O U S L Y A T T E N D E D W O R L D C U P “ V E R Y ” O R “ E X T R E M E L Y L I K E L Y ” T O R E T U R N N E T P R O M O T E R S C O R E C A M E T O B E A V E R C R E E K S P E C I F I C A L L Y F O R T H E E V E N T 4.3 2.2 77% 90%9395% 11% increase from the last year races were held INDEX/RESOURCES WEBSITE: www.bcworldcup.com VIDEOS: 2017 Playlist PHOTOS: 2017 Collection FACEBOOK: Vail Beaver Creek Ski Racing TWITTER: @BirdsofPreyWC INSTAGRAM: @winteropening 2018 Announcements: Join our email list! P H O N E 619.764.0940 E M A I L ddressman@vvf.org THANK YOU DAVE DRESSMAN Vice President of Sales Vail Valley Foundation TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Preston Neill, Deputy Town Manager Ad Hoc Review Committee: Timothy Haley, Alpine Bank Preston Neill, Deputy Town Manager JK Perry, High Five Access Media Matt Pielsticker, Planning Director Kim Schlaepfer, Climate Action Collaborative Liz Wood, Communications Manager Date: October 9, 2018 Agenda: REVIEW AND DIRECTION IN REGARD TO 2019 COMMUNITY GRANT PROGRAM FUNDING, AS RECOMMENDED BY THE AD HOC REVIEW COMMITTEE OVERVIEW: On August 3, 2018, the application materials for the 2019 Town of Avon Community Grant Program, found in Exhibit 2, were advertised for a twenty-five (25) day period. The advertisement was posted on the Town’s website and a press release was submitted on August 3, 2018, announcing the availability of the application materials. Past recipients were also notified via email of the application process. Over the course of soliciting funding requests, the Town received twenty-six (26) funding applications. At the August 28, 2018 Council meeting, Council provided direction to set $146,000 as the maximum amount of money for 2019 Community Grant Program funding that the Ad Hoc Review Committee’s funding recommendations shall not exceed. The Ad Hoc Review Committee met on September 21, 2018 to review the submitted applications. The review focused on the Proposal Review Criteria included in the application materials. Committee members took into account proposals that provided the most public benefit to Avon residents and visitors, as well as programs that fell in line with the Town of Avon 2017-2019 Strategic Plan. Past funding levels, available funds, potential for on-going requests, filling a funding or service gap and general priorities for all applications were also considered in the funding level recommendation, which has been provided in this packet for Council consideration. 2019 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS: Please find attached Exhibit 1 – 2019 Community Grant Program Requests and Recommendations Funding Summary. Exhibit 1 includes recommendations for funding (both cash contributions and in-kind requests), conditions of funding, if any, and supporting information. Summary of Requests, Recommendations and Past Funding The Ad Hoc Review Committee reviewed twenty-six (26) applications for funding in 2019, totaling $238,048 in cash requests and $57,557 for in-kind contributions. The Committee has recommended funding in the total amount of $143,000 in cash and $7,157 for in-kind contributions. The Committee set aside a recommended amount of $3,000 to serve as a contingency for unforeseen contributions. The contingency amount, combined with the recommended cash funding amount, equals $146,000. The recommended contingency amount is approximately 2% of the approved maximum amount. Community Grant Program cash funding in 2018 equaled $161,000. COUNCIL DIRECTION: Council is asked at Tuesday’s meeting to provide direction for final preparation of the 2019 Budget, which is scheduled for Public Hearing and adoption on December 11, 2018. ATTACHMENTS: Exhibit 1 – 2019 Community Grant Program Requests and Recommendations Funding Summary Exhibit 2 – 2019 Town of Avon Community Grant Program – Application Materials ORGANIZATION 2019 CASH REQUEST 2019 IN-KIND REQUEST 2018 CASH AWARD 2017 CASH AWARD 2016 CASH AWARD EXPLANATION OF FUNDING REQUEST COMMITTEE CASH RECOMMENDATION COMMITTEE IN-KIND RECOMMENDATION COMMITTEE COMMENTS/CONDITIONS OF FUNDING BRIGHT FUTURE FOUNDATION $30,000.00 $740.00 $4,000.00 $2,500.00 $2,500.00 Support for BrightHouse Capital Campaign - $25,000; Support for Youth Violence Prevention Services - $5,000; In-kind support in the form of 10 10-punch cards to the Avon Rec Center, valued at $740 $5,000.00 $740.00 The Committee recommends awarding $5,000 to support their Youth Violence Prevention services, as well as the in- kind request. BUDDY WERNER LEAGUE $1,000.00 $1,000.00 $1,000.00 $1,000.00 Funding would go toward the “Coaches Certification/Education” line item. This training costs $200 per coach and will get them a level 100 certification. Grant will help make this possible for 5 coaches to take advantage of this program. $1,000.00 The Committee recommends awarding $1,000 for the stated line item. CATHOLIC CHARITIES $3,000.00 $3,000.00 The requested funding would support their Community Integration Services program. $3,000.00 The Committee recommends awarding the requested amount for the stated program. THE CYCLE EFFECT $2,200.00 The requested funding would fund one rider, who lives in Avon, for the Girl Mountain Bike Program.$1,000.00 The Committee recommends awarding $1,000 to assist in providing a scholarship to one rider who lives in Avon. EAGLE COUNTY HISTORICAL SOCIETY $250.00 The requested funding is for Town of Avon Community Membership in the Eagle County Historical Society. The money will be used to help support ongoing programs including guest speakers, the museum operation, interpretation for exhibits, and the “History Take-Out” programs at local schools. $250.00 The Committee recommends awarding the requested amount. EAGLE RIVER YOUTH COALITION $4,000.00 $429.00 $3,500.00 $2,500.00 $2,500.00 Funds to support youth assessment activities, family and community education efforts, and in-school substance use prevention programs. In-kind support in the form of six five-punch card passes to the Avon Rec Center and three days of youth summer camp to be included in a silent auction or as raffle prizes, valued at $429 $3,500.00 $429.00 The Committee recommends awarding $3,500 to support the stated items and to award the requested in-kind support. EAGLE VALLEY LAND TRUST $5,000.00 $1,000.00 Funds to support their Stewardship and Outreach Program.$1,500.00 The Committee recommends awarding $1,500 to support the Stewardship and Outreach Program. EDUCATION FOUNDATION OF EAGLE COUNTY $10,000.00 $26,400.00 $4,500.00 $2,500.00 $2,500 cash donation/sponsorship for Wild West Days (WWD); $2,500 cash donation for Distinguished Teacher Awards (DTA) continuing education financial assistance program; $5,000 operational support for new student mental health initiative. In-kind support in the form of complimentary use of one office space at the Mobility Center for 12 months, which is valued at $26,400. $5,000.00 The Committee recommends awarding $5,000 and allowing EFEC to use the funds for any of the stated items. After discussions with the Town's Mobility Director, CDOT and the FTA, the Committee does not recommend awarding the in-kind request. EGE AIR ALLIANCE $20,000.00 $20,000.00 $20,000.00 $20,000.00 Support for Flight Service Programs in 2019 - to support flight opportunities to and from Eagle County Regional Airport. $20,000.00 The Committee recommends awarding the requested amount. FRIENDS OF MOUNTAIN RESCUE $13,500.00 $1,000.00 Support training in 2019 for Vail Mountain Rescue. There are two areas of training for which VMRG would benefit from support: 1. Professional Avalanche Rescues: $6,500 2. Public Safety Remote Pilots (for Drone Program): $7,000 $4,000.00 The Committee recommends awarding $4,000 to support Professional Avalanche Rescue training. MOUNTAIN VALLEY DEVELOPMENTAL SERVICES $10,000.00 $1,860.00 Support would be used to provide services to adults and children in the Town of Avon. In-kind support in the form of 300 day passes for the Avon Recreation Center for use by adult individuals in the MVDS program, valued at $1,860. $2,000.00 $1,860.00 The Committee recommends awarding $2,000 to support the stated program. The Committee also recommends awarding 12 25-punch cards to the Avon Rec Center. NEIGHBORHOOD NAVIGATORS OF EAGLE COUNTY $4,098.00 Support for operations in Avon in 2019. $3,000.00 The Committee recommends awarding $3,000 to support the following: 1) The stated Zumba classes in full ($2,380), and 2) The remaining $620 to support the other stated classes. RED RIBBON PROJECT $1,000.00 $54.00 $1,000.00 $1,000.00 $750.00 Support for the Youth Skills Building program. In-kind support in the form of one 5-punch Avon Rec Center punch card, valued at $54. $1,000.00 $54.00 The Committee recommends awarding the requested amount, as well as the requested in-kind support. SMALL CHAMPIONS $12,000.00 $12,000.00 $9,000.00 $7,800.00 $5,600.00 Funding would provide their programs to four qualifying Avon resident children in 2019. In-kind support in the form of complimentary use of one office space in the old police station. $9,250.00 The Committee recommends awarding $9,250 to support the stated program. The Town is not able to accommodate the in-kind request, so the Committee does not recommend awarding the in-kind request. SOS OUTREACH $5,000.00 $2,000.00 Support for their progressive outdoor and mentor- based Academy, University and Masters programs for 550 underserved Eagle County youth during the 2018- 19 program year. $4,000.00 The Committee recommends awarding $4,000 to support the stated item. SPEAKUP REACHOUT $5,000.00 $5,000.00 $5,000.00 $5,000.00 Support for their suicide prevention and stigma reduction initiative.$4,000.00 The Committee recommends awarding $4,000 to support the stated initiative. EXHIBIT 1 - 2019 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS FUNDING SUMMARY TOTALCASH AWARDED IN 2018= $161,000 ($153,400 CASH AWARDS and $7,600 CONTINGENCY) 2019 NOT-TO-EXCEED AMOUNT= $146,000 ORGANIZATION 2019 CASH REQUEST 2019 IN-KIND REQUEST 2018 CASH AWARD 2017 CASH AWARD 2016 CASH AWARD EXPLANATION OF FUNDING REQUEST COMMITTEE CASH RECOMMENDATION COMMITTEE IN-KIND RECOMMENDATION COMMITTEE COMMENTS/CONDITIONS OF FUNDING EXHIBIT 1 - 2019 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS FUNDING SUMMARY TOTALCASH AWARDED IN 2018= $161,000 ($153,400 CASH AWARDS and $7,600 CONTINGENCY) 2019 NOT-TO-EXCEED AMOUNT= $146,000 STARTING HEARTS $9,500.00 $5,000.00 $5,000.00 $6,500.00 1) The continuation of the lifesaving and leadership skills Call.Push.Shock.TM educational program for all students and faculty of Avon Elementary. 2) Instruction in lifesaving and leadership skills leading to the certification of all council members and employees of the Town of Avon. 3) Deployment of two additional defibrillators in highly-trafficked public locations in the Town of Avon; and 4.) Deployment of new signage, in keeping with Town of Avon brand standards, to identify defibrillator locations within town limits. $5,000.00 The Committee recommends awarding $5,000 for Starting Hearts to use for any of the stated items, with the condition that some of the funds be used to develop and deploy new signage to identify defibrillator locations within Town limits. VAIL CENTRE $10,000.00 $0.00 $5,000.00 $7,500.00 Scholarship Support - 7,500 and Education/Entreprenuerial Program - 2,500 $1,500.00 The Committee recommends awarding $1,500 to support Vail Centre's Education/Entreprenuerial Programs. VAIL MOUNTAINEER HOCKEY CLUB $3,000.00 $74.00 Support for Vail Mountaineer Hocky Club Scholarship Program. In-kind support in the form of one 10-punch card to the Avon Rec Center, valued at $74. $1,500.00 $74.00 The Committee recommends awarding $1,500 to support the stated program. In addition, the Committee recommends awarding the requested in-kind support. VAIL VALLEY ART GUILD $7,000.00 $12,000.00 $4,400.00 $5,260.00 Support for: Art Institute Workshops, Guest Artist Demonstrations and Art Discussions. In-kind support in the form of office and exhibit/gallery space in the former Avon Police Station. $4,000.00 The Committee recommends awarding $4,000 to support the stated programs. The Town is not able to accomodate the in-kind request but the Committee does recommend allowing VVAG to utlize the community space on the first floor of Avon Town Hall for some of their First Friday events. VAIL VALLEY MOUNTAIN TRAILS ALLIANCE $5,000.00 $0.00 Support for VVMTA's 2019 Adopt-A-Trail program.$3,500.00 The Committee recommends awarding $3,500 to support the stated program. VAIL VALLEY PARTNERSHIP $15,000.00 $15,000.00 $15,000.00 $15,000.00 Support for group sales and economic development/business service programming efforts.$12,500.00 The Committee recommends awarding $12,500 to support the stated programs. VAIL VALLEY SALVATION ARMY $7,500.00 $5,000.00 $5,000.00 Support for the Avon Community garden, “Community Harvest”, and Get Out and Grow Avon.$5,000.00 The Committee recommends awarding $5,000 to support the stated projects. VAIL VALLEY SOCCER CLUB $4,000.00 In-kind support in the form of: 1) use of Avon upper and lower field space, striping, goals and use of port-o- potties during the 2019 Vail Cup - $1,600; 2) Two (2) seasons of field use at the lower Avon field; 3)Use of lower field during the weekends of end of August to mid October and mid April to end of May, to host games for traveling teams; 4) Use of Avon upper and lower fields for their College Identification Camp during the weekend of June 7-8, 2019 and use of port-o- potties during the event. $4,000.00 The Committee recommends awarding the requested in- kind support. WALKING MOUNTAINS SCIENCE CENTER $35,000.00 $30,000.00 $32,500.00 $22,500.00 Funding to assist in developing and implementing educational opportunities and services that foster stewardship and a sense of community among residents and visitors. $27,500.00 The Committee recommends awarding $27,500 to support the stated programs. YOUTHPOWER365 $20,000.00 $20,000.00 $15,000.00 $20,000.00 Support for YP365 early-childhood initiatives (Parent Mentors and Magic Bus) and extended-learning programs (PwrHrs and PwrHrs Summer Camp). $15,000.00 The Committee recommends awarding $15,000 to support the stated programs. TOTAL $238,048.00 $57,557.00 $143,000.00 $7,157.00 RECOMMENDED CONTINGENCY = $3,000 TOTAL + CONTINGENCY = $146,000 PO Box 975 One Lake Street Avon, CO 81620 August 3, 2018 RE: 2019 Town of Avon Community Grant Program Dear Potential Applicant: The Town of Avon welcomes applications from organizations and agencies seeking funding for programs, projects, services or activities that support the Town’s stated priorities in the Town of Avon 2017-19 Strategic Plan. In addition to providing the Strategic Plan, this packet includes important information to help your organization apply for Town funding, including application submission requirements, review criteria and the application schedule. While the Town of Avon will look at every opportunity for advancing partnerships with organizations in Avon to advance the Strategic Plan, monies to outside agencies are prioritized with all operational, service, and facility needs of the Town through the annual budget. In Fiscal Year 2018, the Avon Town Council approved $161,000 in funding for community grants. This funding level is again targeted in 2019, but it is not guaranteed and is in the complete discretion of the Town Council. The 2019 funding decisions will be based solely upon an organization’s written application. No interviews with applicants will be held. An Ad Hoc Review Committee, comprised of citizens representing businesses and nonprofits, plus two Town staff persons will review all applications and make the funding recommendations. The Ad Hoc Review Committee’s funding recommendations will be incorporated into the annual proposed budget, which Council will take action on during a public hearing tentatively scheduled for October 23, 2018. The following materials include all the information needed to prepare a funding application: • 2019 TOWN OF AVON COMMUNITY GRANT PROGRAM: SUPPORTING THE TOWN OF AVON 2017-19 STRATEGIC PLAN • APPLICATION REQUIREMENTS & SUBMITTAL GUIDELINES • 2017-2019 TOWN OF AVON STRATEGIC PLAN THE APPLICATION DEADLINE IS AUGUST 27, 2018, 5:00 PM If you have any questions, please feel welcome to call 970-748‐4404 or email pneill@avon.org. Sincerely, Preston Neill Deputy Town Manager 2019 Town of Avon Community Grant Program Page 2 of 5 2019 TOWN OF AVON COMMUNITY GRANT PROGRAM: SUPPORTING THE TOWN OF AVON 2017-19 STRATEGIC PLAN Program Overview The Town of Avon 2017-2019 Strategic Plan guides the decision-making and provides the structure for ensuring investments and programs reflect the Town Council’s priorities in achieving the vision and adopted plans of the Town of Avon. The Town recognizes that outside agencies and organizations should be considered as important partners in advancing the stated priorities in the plan, and that to fully build a successful partnership, Town funding may be required either through a direct cash contribution or with in-kind services. It is through the belief that partnerships are important to meeting the Town’s strategies, community grants are considered each year. Eligible Applicants Non‐profit applicants may apply as a 501(c)(3) or under the umbrella of a 501(c)(3) with a letter of agreement between the applicant and the umbrella 501(c)(3). Proposal Review Criteria 1. Town of Avon 2017-2019 Strategic Plan 1.1 Does the proposal’s program/service/activity directly support one or more of the Town of Avon 2017-2019 Strategic Plan’s priorities and/or on-going objectives? 1.2 How successful will the program/ service/activity be in meeting the priority (priorities)? 1.3 Does the proposal’s program/service address a potential unmet need in meeting the priorities of the Strategic Plan? 1.4 How many Town of Avon residents will directly benefit from the proposal’s program/service/activity? 1.5 Does proposal’s program/service/activity have the potential to benefit Avon’s business community? 1.6 Are the proposed measurements to evaluate the success of the program well defined? 2. Funding Level 2.1 Is the requested support either in cash or in-kind commensurate with expected benefits from the proposal’s program/service/activity? 2.2 Is the proposal’s program/service/activity funding a one-time support request or creating a longer term need for Town funding? 2.3 If the applicant has received Town funding for more than one year, is the proposal’s funding request to the Town increasing, being reduced, or falling as a percent of all program/service/activity revenues? 2.4 How successful is the applicant in bringing in other funding partners? 2019 Town of Avon Community Grant Program Page 3 of 5 APPLICATION REQUIREMENTS & SUBMITTAL GUIDELINES THE APPLICATION DEADLINE IS 5:00 P.M. ON MONDAY, AUGUST 27, 2018 Application Requirements: (Please do not exceed three pages) 1. Program Title___________________________________________________________ 2. Agency ________________________________________________________________ 2.1 Contact Person__________________________ 2.2 Title___________________________________ 2.3 Phone_________________________________ 2.4 E-mail_________________________________ 2.5 Address________________________________________________________ 3. Dollar amount granted by the Town of Avon for 2017 (if applicable): $_________________ 4. Dollar amount granted by the Town of Avon for 2018 (if applicable): $_________________ 5. Dollar amount requested for 2019 (if applicable): $_________________ 6. Description of in-kind services granted over the past two years, and requested for 2019, if applicable: _____________________________________________________________________________ _____________________________________________________________________________ 7. Please provide the following information to help us assess your agency’s current non-profit status: 7.1 Current Federal Employer Identification Number_________________________ 7.2 Has received a non-profit status from the IRS? Yes _____ No _____ 8. What is the mission of your organization? 9. Please provide a detailed description of the program, event or service for which Town of Avon support is being requested. 10. How does the proposed use of Town support further one or more of the Town of Avon 2017- 19 Strategic Plan priorities and/or on-going efforts? 11. For the program or service requesting funding, how many Town of Avon residents will be directly benefited? How many Town of Avon residents received a direct benefit in 2016 and 2017, if applicable? 12. Please attach your anticipated detailed line item budget for the requested 2019 support, including in the revenues all other funding partners. Funds are not available for capital improvements, equipment or supplies. Include when funds are needed for payment. 13. If a non-profit, attach a budget for your agency for this same time period. 2019 Town of Avon Community Grant Program Page 4 of 5 14. How will you measure the success of the program or service for which funding is requested? Please include clear objectives, outcomes, metrics and expectations. 15. How did you determine the need for the requested program or service? 16. Please attach the most recent fiscal year-end financial statements reflecting your agency’s beginning and ending balances for the year. 17. Please list all anticipated funding sources for the current (2018) and coming year (2019). Be sure to highlight any opportunities to leverage Town funds with external funds. 18. If your organization received funding from the Town of Avon in 2018, it is mandatory that you provide a progress or final report on the funded activity or program. The report must include revenues and expenditures, including other outside revenue support. Please address all conditions stated in the Town of Avon Letter of Agreement you received, which announced your funding award. This submittal is not included in the three (3) page application limitation. I affirm that all of the information included in this application, its attachments, and its supplemental documents is true and correct to the best of my knowledge. _______________________________________________ _________________________ Authorized Signatory Date Printed Name: _____________________________________ 2019 Town of Avon Community Grant Program Page 5 of 5 Application Submittal Guidelines: 1. Send the completed application, via email as a PDF document, to Preston Neill at pneill@avon.org. 2. Number each item in the application to correspond to the Application Requirements stated above. 3. Do not exceed three (3) pages. 4. Only one application may be submitted per organization. 5. Incomplete or late applications will not be considered. Please note that no additional materials will be accepted. Do not send newspaper clippings, letters of support or promotional materials. Review Process & Schedule: August 3, 2018 2019 Town of Avon Community Grant Program Application Materials Available August 27, 2018 Deadline for Applications Week of September 10, 2018 Funding Recommendations by Ad Hoc Review Committee October 23, 2018 (tentative) Public Hearing and Adoption of 2019 General Fund Budget November 2018 Notification of Awards Disclosures to all applicants: • Funds will not be available until after January 1, 2019, and may be dispersed in installments, if awarded. • Notification of awards will be sent after the Town Council approves the final budget, currently scheduled for October 23, 2018 2019 Budget Work Session Page 1 of 3 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Scott Wright, Acting Town Manager Date: October 9, 2018 Re: Budget Work Session PURPOSE OF THE BUDGET WORK SESSION Tuesday’s work session will review the following proposed budgets for the Town: • Community Enhancement Fund • Water Fund • Affordable Housing Fund • Energy Offset Fund • Debt Service Fund The Capital Projects Fund and Long-range CIP are schedules for review at the October 23rd budget work session. The remaining Town budgets, including the General Fund, Transit Fund, Fleet Maintenance Fund and Equipment Replacement Fund, are scheduled for review at the November 13 budget work session. The main objective of these budget work sessions is to give Council members an opportunity to provide direction to the Town Manager and staff regarding final preparation of the 2019 Budget, which is scheduled for Public Hearing and adoption on December 11, 2018. SUMMARY OF FUND ACTIVITY COMMUNITY ENHANCEMENT FUND 2019 Proposed Budget $ 80,000 2018 Final Revised Budget $ 0 The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, 2019 Budget Work Session Page 2 of 3 acquisition of open space and/or park land and development, sponsorship of special community events, and undergrounding of overhead electric and other utility lines. Monies accrue from Holy Cross Electric and then are dispersed on a project basis, with Holy Cross approval based on established criteria. - No projects were identified for 2018. - Overhead electrical line undergrounding in the area next to the railroad tracks just south of old Town Hall has been identified as a project for 2019. WATER FUND 2019 Proposed Budget $ 110,618 2018 Final Revised Budget $ 144,149 - Ditch maintenance for 2019 has been increased from $20,000 to $40,000. Expenditures have been reduced for 2019 due to the 2018 implementation of the water quality plan ($20,000) and a wet well ($38,000). - Operating transfers-out to the Capital Projects Fund in the amount of $160,000 are proposed for 2019 to help fund the Debris Flow Study and Improvements project. AFFORDABLE HOUSING FUND 2019 Proposed Budget $ 10,000 2018 Final Revised Budget $ 25,000 - The 2019 proposed budget includes $10,000 for project development regarding the feasibility of affordable housing units at the Avon Annex site. ENERGY OFFSET FUND 2019 Proposed Budget $ 0 2018 Final Revised Budget $ 0 - The Exterior Energy Offset Fund (EEOP) was established to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. - There are no proposed expenditures for 2019. DEBT SERVICE FUND 2019 Proposed Budget $ 1,019,207 2018 Final Revised Budget $ 1,018,354 - The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on the Town's debt not accounted for in any other fund. 2019 Budget Work Session Page 3 of 3 - Debt service payments for the Series 2016 Certificates of Participation used to finance the construction of the new Public Safety Facility began in 2017. - There are new debt service payments for 2018 or 2019. Interest earnings on required debt service reserves have increased due to increases in interest rates. ATTACHMENTS: Appendix A – Community Enhancement Fund Appendix B – Water Fund Appendix C – Affordable Housing Fund Appendix D - Energy Offset Fund Appendix E – Debt Service Fund Fund Summary Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Other Revenue: Community Enhancement Fees 78,545$ 80,000$ 80,000$ 80,000$ Total Operating Revenues 78,545 80,000 80,000 80,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 78,545 80,000 80,000 80,000 EXPENDITURES Public Works: Community Enhancement - - - - Total Operating Expenditures - - - - Other Uses Transfers Out - Capital Projects Fund 140,750 - - 80,000 TOTAL EXPENDITURES 140,750 - - 80,000 NET SOURCE (USE) OF FUNDS (62,205) 80,000 80,000 - FUND BALANCES, Beginning of Year 62,205 205 - 80,000 FUND BALANCES, End of Year -$ 80,205$ 80,000$ 80,000$ FUND BALANCES: Restricted For: Community Enhancement Projects -$ 80,205$ 80,000$ 80,000$ TOTAL FUND BALANCES -$ 80,205$ 80,000$ 80,000$ MUNICIPAL SERVICES Community Enhancement Fund #23 APPENDIX A Fund Summary Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services: Water Surcharges 154,459$ 150,000$ 155,000$ 155,000$ Tap Fees 58,794 20,000 20,000 20,000 Tap Fees - Mountain Star 62,237 - 1,176 - Total Charges for Services 275,490 170,000 176,176 175,000 Other Revenues Nonclassified Revenues - - - - TOTAL REVENUES 275,490$ 170,000$ 176,176$ 175,000$ EXPENDITURES Water Utilities 138,212 144,149 144,149 110,618 Total Operating Expenditures 138,212 144,149 144,149 110,618 Other Uses Transfers Out - Capital Projects Fund 25,000 125,000 125,000 160,000 TOTAL EXPENDITURES 163,212 269,149 269,149 270,618 NET SOURCE (USE) OF FUNDS 112,278 (99,149) (92,973) (95,618) FUND BALANCES, Beginning of Year 79,895 111,946 192,173 99,200 FUND BALANCES, End of Year 192,173$ 12,797$ 99,200$ 3,582$ FUND BALANCES: Restricted For: Water Projects 192,173$ 12,797$ 99,200$ 3,582$ TOTAL FUND BALANCES -$ -$ -$ -$ MUNICIPAL SERVICES Water Fund #24 APPENDIX B Fund Summary Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Charges for Services: Rental Revenues - Employees 13,934$ 28,800$ 28,800$ 35,000$ Investment Earnings 720 621 621 519 Other Revenue: Nonclassified Revenues 77,770 3,120 3,120 3,223 Total Operating Revenues 92,424 32,541 32,541 38,742 TOTAL REVENUES 92,424 32,541 32,541 38,742 EXPENDITURES General Government: Affordable Housing 23,121 25,000 25,000 10,000 Total Operating Expenditures 23,121 25,000 25,000 10,000 TOTAL EXPENDITURES 23,121 25,000 25,000 10,000 NET SOURCE (USE) OF FUNDS 69,303 7,541 7,541 28,742 FUND BALANCES, Beginning of Year 516,183 563,329 585,486 593,027 FUND BALANCES, End of Year 585,486$ 570,870$ 593,027$ 621,769$ MUNICIPAL SERVICES Affordable Housing Fund #25 APPENDIX C Fund Summary Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Licenses and Permits: Exterior Energy Offset Fee 32,768$ 5,000$ 5,000$ 5,000$ Total Operating Revenues 32,768 5,000 5,000 5,000 TOTAL REVENUES 32,768 5,000 5,000 5,000 EXPENDITURES Community Development: Energy Efficiency Projects - - - - Total Operating Expenditures - - - - TOTAL EXPENDITURES - - - - NET SOURCE (USE) OF FUNDS 32,768 5,000 5,000 5,000 FUND BALANCES, Beginning of Year - 32,768 32,768 37,768 FUND BALANCES, End of Year 32,768$ 37,768$ 37,768$ 42,768$ MUNICIPAL SERVICES Exterior Energy Offset Fund #27 APPENDIX D Fund Summary Original or Final Prev. Amend.Revised Proposed Account Actual Budget Budget Budget Number Description 2017 2017 2017 2018 REVENUES Investment Earnings: 57101 Investment Earnings 5,023$ 6,000$ 10,000$ 12,725$ Other Sources: 59201 Transfers-In from Capital Projects Fund 1,017,969 1,010,854 1,008,354 1,006,482 59000 Total Other Sources 1,017,969 1,010,854 1,008,354 1,006,482 50000 TOTAL REVENUES 1,022,992 1,016,854 1,018,354 1,019,207 EXPENDITURESDebt Service: 924 Series 2010, Certificates of Participation 65101 Principal 140,000 145,000 145,000 145,000 65102 Interest 111,881 107,331 107,331 102,800 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal 215,000 220,000 220,000 230,000 65102 Interest 102,263 95,748 95,748 89,082 927 Series 2016, Certificates of Participation (Public Safety Facility) 65101 Principal 205,000 265,000 265,000 275,000 65102 Interest 243,325 178,775 178,775 170,825 911 65103 Fiscal Agent Fees 6,500 5,000 6,500 6,500 Total Debt Service 1,023,969 1,016,854 1,018,354 1,019,207 60000 TOTAL EXPENDITURES 1,023,969 1,016,854 1,018,354 1,019,207 NET SOURCE (USE) OF FUNDS (977) - - - FUND BALANCES, Beginning of Year 536,567 536,567 535,590 535,590 FUND BALANCES, End of Year 535,590$ 536,567$ 535,590$ 535,590$ MUNICIPAL SERVICES Debt Service Fund #31 APPENDIX E TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 9, 2018 AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 6:30 PM AVON TOWN HALL, ONE LAKE STREET _______________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 4 1. CALL TO ORDER & ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA 4. WORK SESSION 4.1. BUDGET WORK SESSION FOR THE 2019 URBAN RENEWAL FUND (ACTING TOWN MANAGER SCOTT WRIGHT) (20 MINUTES) 5. ACTION ITEMS 5.1. APPROVAL OF JANUARY 9, 2018, URA MEETING MINUTES (AUTHORITY CLERK DEBBIE HOPPE) 6. ADJOURNMENT AVON URBAN RENEWAL AUTHORITY REPORT To: Board Chairman and Commissioners From: Scott Wright, Avon URA Treasurer Date: October 9, 2018 Re: Budget Work Session – AURA 2019 Proposed Budget SUMMARY Attached is the proposed Avon Urban Renewal Authority 2019 proposed budget along with the final revised budget for 2018. The Avon Urban Renewal Fund is used to account for the activities of redevelopment undertaken by the Authority including issuing debt and constructing public improvements. No action on this budget is necessary on October 9. The date of the anticipated public hearing and adoption of the budget is December 11, 2018. Details and highlights of the proposed budget are as follows: • The AURA’s main source of annual revenue is property tax increment revenues for urban renewal plan areas within the Town. Currently, the only plan area within the Town is the Town Center West Urban Renewal Plan Area which was created in 2008. Plan areas have a life of 25 years whereby property tax increment revenues can be collected. • The Authority is considered a separate legal entity from the Town and is authorized by the Colorado Urban Renewal Act. For the most part, the budgetary process for adopting the Authority budget parallels the Town’s. However, the Authority does not certify a mill levy. • The Authority’s budget summary will be included in the Town’s budget summary as a component unit of the Town. • Property tax increment revenues for 2019 are based upon an increment of $21,524,860 and an overlapping mill rate of 62.765. This represents a decrease of $382,330 or 1.75% in the increment, and a 0.243 estimated mill rate decrease from the 2018 proposed budget. • The majority of expenditures for 2019 are for debt service on the 2017 Tax Increment Financing Bonds that were issued to finance tenant improvements for the new Town Hall, and the 2013 Tax increment Revenue Bonds that were originally issued to construct Lake Street and for improvements to the Mall. • The Authority currently has approximately $540,000 as an ongoing cash surplus. • For 2019, $400,000 is proposed as an operating transfer-out to the Capital Projects Fund for Town infrastructure projects located within Tract G. ATTACHMENTS: Appendix A – Proposed 2019 Avon Urban Renewal Authority Budget, Pages 1-3 Fund Summary Original or Final Prev. Amend.Revised Proposed Actual Budget Budget Budget 2017 2018 2018 2019 REVENUES Taxes 1,136,777$ 1,419,328$ 1,442,409$ 1,421,535$ Investment Earnings 7,114 7,853 12,450 15,700 Total Operating Revenues 1,143,891 1,427,181 1,454,859 1,437,235 Other Sources Debt Issuance Proceeds 3,000,000 - - - TOTAL REVENUES 4,143,891 1,427,181 1,454,859 1,437,235 EXPENDITURES Current: General Government - 3,450 3,450 3,450 Capital Improvements 32,651 - - - Debt Service: Principal 564,638 576,079 576,079 595,998 Interest 282,253 271,907 271,907 252,556 Bond Issuance Costs 81,625 - - - Treasurer Fees 34,361 42,580 43,272 42,646 Fiscal Charges 300 500 500 500 Total Operating Expenditures 995,828 894,516 895,208 895,150 Other Uses Transfers Out - Capital Projects Fund 2,978,375 1,420,000 1,420,000 400,000 TOTAL EXPENDITURES 3,974,203 2,314,516 2,315,208 1,295,150 NET SOURCE (USE) OF FUNDS 169,688 (887,335) (860,349) 142,085 FUND BALANCES, Beginning of Year 1,187,763 1,323,321 1,357,451 497,102 FUND BALANCES, End of Year 1,357,451$ 435,986$ 497,102$ 639,187$ FUND BALANCES: Restricted For: Debt Service 628,240$ 628,240$ 628,240$ 628,240$ Urban Renewal 729,211 (192,254) (131,138) 10,947 TOTAL FUND BALANCES 1,357,451$ 435,986$ 497,102$ 639,187$ AVON URBAN RENEWAL AUTHORITY #22 Summary APPENDIX A 1 Debt Service Summary Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 DEBT SERVICE 932 Series 2013, Tax Increment Revenue Bonds 65101 Principal 395,000$ 410,000$ 410,000$ 425,000$ 65102 Interest 203,808 189,904 189,904 175,472 933 Series 2017, Tax Increment Revenue Bonds 65101 Principal 169,638 166,079 166,079 170,998 65102 Interest 78,445 82,003 82,003 77,084 Fiscal Charges 65104 Bond Issuance Charges 81,625 - - - 64303 Treasurer Fees 34,361 42,580 43,272 42,646 65103 Trustee Fees 300 500 500 500 60000 TOTAL DEBT SERVICE 963,177$ 891,066$ 891,758$ 891,700$ AVON URBAN RENEWAL AUTHORITY Debt Service APPENDIX A 2 CIP Projects Inventory Original or Final Prev. Amend.Revised Adopted Account Actual Budget Budget Budget Number Description 2017 2018 2018 2019 CAPITAL IMPROVEMENT PROJECTS Facilities Cultural and Recreational Facilities 15001 Hahnewald Barn Study 12,651$ -$ -$ -$ Roads and Streets: Street Improvements: 32018 Nottingham Road Streetlights - - - - Utilities 41008 Heat Recovery Study 20,000 - - - Total Capital Improvement Projects 32,651$ -$ -$ -$ AVON URBAN RENEWAL AUTHORITY Capital Projects APPENDIX A 3 TOWN OF AVON, COLORADO MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR JANUARY 09, 2018 AVON TOWN HALL, ONE LAKE STREET 1. CALL TO ORDER & ROLL CALL Chairwoman Fancher called the meeting to order at 5:09 p.m. A roll call was taken and Authority members present were Jake Wolf, Matt Gennett, Megan Burch, Scott Prince, Sarah Smith Hymes and Amy Phillips. Also present were Executive Director/Secretary Virginia Egger, Town Attorney Eric Heil, Treasurer Scott Wright, Sergeant Johnathan Lovins, Planning Director Matt Pielsticker, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Authority Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA No comments were made. 4. ACTION ITEM Start time: 89:20 Part One 4.1. PUBLIC HEARING RESOLUTION 18-02, TO AMEND THE 2018 URBAN RENEWAL FUND BUDGET (TREASURER SCOTT WRIGHT) Chairwoman Fancher opened the public meeting there were no comments. Vice Chairwoman Smith Hymes moved to approve Resolution 18-02, to amend the 2018 Urban Renewal Fund Budget. Authority member Phillips seconded the motion and it passed with a vote of 6 to 1. Authority member Wolf voted no. 4.2. CONSENT AGENDA 4.2.1. APPROVAL OF RESOLUTION 18-01, DESIGNATING LOCATIONS FOR POSTING THE NOTICES OF PUBLIC MEETINGS (TREASURER SCOTT WRIGHT) 4.2.2. APPROVAL OF NOVEMBER 14, 2017 URA MEETING MINUTES (AUTHORITY CLERK DEBBIE HOPPE) Authority member Burch moved to approve the Consent Agenda. Authority member Phillips seconded the motion and it passed unanimously by those present. 5. ADJOURNMENT There being no further business to come before the Authority, Authority member Phillips moved to adjourn the meeting. Authority member Wolf seconded the motion and it passed unanimously by those present. The time was 05:12 p.m. TOWN OF AVON, COLORADO MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR JANUARY 09, 2018 AVON TOWN HALL, ONE LAKE STREET RESPECTFULLY SUBMITTED: __________________________________________ Debbie Hoppe, Authority Clerk APPROVED: Jennie Fancher ________________________________ Sarah Smith Hymes ________________________________ Jake Wolf ________________________________ Megan Burch ________________________________ Matt Gennett ________________________________ Scott Prince ________________________________ Amy Phillips ______________________________ TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Matt Pielsticker, Planning Director Meeting Date: October 9, 2018 Topic: PUBLIC HEARING, APPEAL OF PLANNING AND ZONING COMMISSION’S DECISION DATED SEPTEMBER 4, 2018, DENYING PORTIONS OF A MINOR DEVELOPMENT PLAN APPLICATION FOR LOT 111C, BLOCK 1, WILDRIDGE ACTION BEFORE COUNCIL Review appeal of decision by the Planning and Zoning Commission. The Town Council shall render the final decision. PLANNING AND ZONING COMMISSION DECISION On June 5, 2018 the Planning and Zoning Commission held a public hearing to review a Minor Development Plan application submitted by the appellant. At the hearing the Planning and Zoning Commission reviewed the meeting packet information which included a staff report, appellant’s testimony, written public comments, and spoken comments from neighbors in the vicinity of the project. After deliberation the Planning and Zoning Commission tabled the item pending additional submittal information. The request was for additional information to demonstrate compliance with setbacks, lot coverage, lot size, and to verify easements that were mentioned during the public comment portion of the meeting. Additionally, the Planning and Zoning Commission was unclear as to a possible screening wall that was part of the application. Once additional submittal materials were received, a new public hearing was set for the August 21, 2018 Planning and Zoning Commission meeting. After reviewing the meeting packet, appellant’s testimony, written public comments, and spoken comments, the Planning and Zoning Commission unanimously approved the garage and deck portion of the project and denied the roof/solar portion of the application. The Planning and Zoning Commission cited conflicts with the following: PUD Design Theme “The design theme shown above is to indicate general guidelines for residential designs within this project and shall be generally followed by the architects for residences to be built” and includes, “6: Large cedar fascia with semitransparent stains,” and, “9: gabled roof with dormers.” Alternative Energy System Standards (Section 7.28.100(g)(i)(C)) “A [ground mounted] solar array may only be proposed when a solar collection system has been maximized on a property's primary structure.” Roofs (Section 7.28.090(d)(3)(iii)) “Large expanses of bright, reflective materials are not permitted; however, standing seam metal, copper or weathering steel (corten) may be acceptable.” Four-sided Design (Section 7.28.090(d)(5)) “All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade.” Wildridge Design Standards (Section 7.28.090(e)(3)(i)(B)) “The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern.” REVIEW CRITERIA Pursuant to Avon Development Code Section 7.16.160(c), Review Criteria, the Town Council shall use the applicable review criteria to the decision that was appealed. Additionally, the Town Council shall review the decision de novo, as if it is the first time the application is being examined. The applicable review criteria for “phase 3” of the application, which includes a solar array forming a roof structure above a deck, include the following: § 7.16.080(f), Development Plan 1. Evidence of substantial compliance with the purpose of the Development Code as specified in §7.04.030, Purposes; 2. Evidence of substantial compliance with §7.16.090, Design Review; 3. Consistency with the Avon Comprehensive Plan; 4. Consistency with any previously approved and not revoked subdivision plat, planned development, or any other precedent plan or land use approval for the property as applicable; 5. Compliance with all applicable development and design standards set forth in this Code, including but not limited to the provisions in Chapter 7.20, Zone Districts and Official Zoning Map, Chapter 7.24, Use Regulations, and Chapter 7.28, Development Standards; and 6. That the development can be adequately served by city services including but not limited to roads, water, wastewater, fire protection, and emergency medical services. §7.16.090(f), Design Review 1. The design relates the development to the character of the surrounding community; or, where redevelopment is anticipated, relates the development to the character of Avon as a whole; 2. The design meets the development and design standards established in this Development Code; and 3. The design reflects the long-range goals and design criteria from the Avon Comprehensive Plan and other applicable, adopted plan documents. TOWN COUNCIL OPTIONS The Avon Development Code Appeal procedures require that the Council shall act on an Appeal, in writing, within thirty-five (35) days of holding the public hearing. The following options are available to the Town Council: 1. Confirm the Avon Planning and Zoning Commission’s decision. Direct staff to return with a written record of decision and findings reflecting denial of the application. 2. Modify the Avon Planning and Zoning Commission’s decision, by changes to the findings and/or conditions documented in the September 4, 2018 record of decision. 3. Reverse the decision of the Avon Planning and Zoning Commission. With any of the above actions, the Town Council shall direct staff to return within 35 days (or not later than November 13, 2018) with a written decision reflecting the decision. ATTACHMENTS A Written Notice of Hearing Date and Place provided by Town Clerk, dated Sep 18, 2018 B Written Appeal, dated Sep 11, 2018 C Planning and Zoning Commission Meeting Minutes, Meeting date Sep 4, 2018 D Planning and Zoning Commission Record of Decision, dated Sep 4, 2018 E Planning and Zoning Commission Meeting Minutes, Meeting date Aug 21, 2018 F Planning and Zoning Commission Meeting Packet, dated Aug 21, 2018 meeting G Planning and Zoning Commission Meeting Minutes, Meeting date Jun 5, 2018 H Planning and Zoning Commission Meeting Packet, dated Jun 5, 2018 I Email Communication: Oct 4, 2017; Feb 8, 2018(x2); Mar 12, 2018; Mar 13, 2018; Mar 17, 2018; Mar 19, 2018; Mar 23, 2018; Mar 29, 2018; Mar 30, 2018; Apr 17, 2018; May 10, 2018 (x2); May 11, 2018; May 15, 2018 (x6); May 18, 2018 (x2); May 21, 2018 (x2); May 24, 2018; May 29, 2018; May 30, 2018 (x12); May 31, 2018; Jun 1, 2018; Jun 4, 2018 (x3); Jun 5, 2018 (x6); Jun 15, 2018; Jul 2, 2018; Jul 9, 2018; Jul 24, 2018; Jul 25, 2018 (x2); Jul 26, Jul 27, 2018; Jul 30, 2018 (x3); Aug 1, 2018; Aug 3, 2018; Aug 6, 2018; Aug 9, 2018; Aug 14, 2018; Aug 20, 2018 (x2); Aug 24, 2018 (x2); and Sep 6, 2018 (x2) J – Solar Approvals Since Adoption of Development Code, 2010 A B B B B B B B C D E E E E 2011 Beaver Creek Point - Development Plan 1 Staff Report – Minor Development Plan August 21, 2018 Planning and Zoning Commission Meeting Case #MNR18014 Staff Report Overview This staff report contains one application for consideration by the PZC: Minor Development Plan with Design Review for a proposed storage area, deck, and solar array. Summary of Request Tom Ruemmler (the Applicant) proposes a new 432 sf storage area with a deck and a shed-form solar array above. This will meet several of his future needs for space and the desire to buy less electricity. This item was tabled in the June 6 PZC meeting, pending more information. At the time, staff was concerned that the scale of development was incompatible with the code and the neighborhood. The modified design addresses some of the concerns raised and has fewer unanswered questions. It is proposed as a “phased project,” which staff interprets to mean it has different components that could be constructed individually. Specifically, there is a deck component (phase 1), a shed component (phase 2), and a solar roof component (phase 3). Staff is generally supportive of the first two components and unsupportive of the solar element, as described below. Public Notice Notice of the public hearing was published in the August 10 edition of the Vail Daily in accordance with Sec. 7.16.020(d) of the Avon Development Code. Mailed notice is not required for this application type. Property Description The Beaver Creek Point PUD is divided into five (5) single family lots accessed by a common shared driveway off Beaver Creek Point Road. The applicant’s house is on the street side of the development. Planning Analysis Allowed Use and Density: The property is zoned PUD on 9,691 square feet and is permitted one house with 4,241 square feet of building lot coverage. Lot Coverage, Setback and Easements: The property is currently 37% impervious and is permitted to cover 50%. The proposal would increase the coverage to approximately 41% of the property. The Project type Minor Development Plan Public Hearing Elected by the Planning Director Legal Description Lot 111C Block 1 Wildridge Subdivision Zoning Planned Unit Development (PUD) Address 2011 Beaver Creek Point Prepared By David McWilliams, Town Planner Aerial Vicinity Map of the Property and Beaver Creek Point PUD F 2011 Beaver Creek Point - Development Plan 2 proposal approaches the setbacks on three (3) sides. Lot 111C Setbacks: Front: twenty-five (25) feet; Side: ten (10) feet; Rear: from driveway, as shown on plans (Attachment A, page 2). An ILC would be necessary at construction to verify compliance with setbacks. Building Height: The maximum building height permitted for this property is thirty feet (30'). The applicant did not provide a height calculation, but the original proposal was taller, at a maximum project height of twenty-seven (27) feet. Staff is satisfied that the building height limit will not be approached by this project. PUD Standards: The Beaver Creek Point PUD includes a Design Theme, which states, “The design theme shown above is to indicate general guidelines for residential designs within this project, and shall be generally followed by the architects for residences to be built” and includes, “6: Large cedar fascia with semi transparent stains,” and, “9: gabled roof with dormers.” This project includes neither of these. The applicant has stated that the project could be built with a cedar fascia. The roof could also be built with a small gable, to satisfy the letter of the PUD, however staff is hesitant to consider this on aesthetic grounds, and this is not what has been presented for review. The applicant states that there are several other improvements that deviate from the Design Theme, including: • The roofs were supposed be asphalt shingle; however, they are wooden shakes. • The exposed chimneys were supposed to be stone; however, they are stucco. • The cedar fascia were supposed to be painted with semi-transparent stain; however, the fascia is #2 Douglas fir painted with nontransparent stain. Staff does not doubt that nonconforming elements exist on these houses but cannot ignore the rules in place today based on the oversights of the past. The shed and deck elements of this proposal are compliant with the PUD standards. Design Standards Analysis Landscaping: The proposed addition primarily occupies a grass area. No replacement vegetation is proposed. The property would still meet the minimum 25% required landscape area. In 2017, an application to remove “significant trees” was presented to staff. At that time, staff’s approval required the planting of three (3) 15-gallon shrubs roughly in the location of this proposal. The applicant states that over 100 plants were planted, but staff has not observed that they satisfy the requirements of that administrative determination. If this application is approved, staff suggests the documentation of those plantings be a condition of approval for this application. Building Design, Building Materials and Colors: The primary exterior building materials are proposed to be stucco painted to match (tan), wood siding painted to match (brown) the current house. The railing design is proposed to be the same as existing. The applicant has stated that it is to be determined whether the pillars supporting the solar roof structure will be made of metal or wood, and View of the area proposed to hold a new storage area, deck, and solar array. F 2011 Beaver Creek Point - Development Plan 3 cylindrical or round. Staff suggests that no matter the inner material, the outward veneer should be squared wood, to match the rest of the house. Roof Material and Pitch: The roof is proposed to be the solar panel array. While roof-mounted solar panels are expressly permitted by code, the Alternative Energy Code section 7.28.100(g)distinguishes between roof-mounted and ground-mounted solar panels. Staff is concerned this project essentially raises a ground mounted solar array (which is subject to the standard 7.28.100(g)(i)(C): “A [ground mounted] solar array may only be proposed when a solar collection system has been maximized on a property's primary structure”) to accommodate a shed and deck below. Ground mounted systems are required to be less than 10 feet in height. A variance would be required to build a ground mounted system on this property because staff finds that solar collection has not been maximized on the primary structure. PZC should carefully weigh whether the proposal violates the roof section 7.28.090(d)(3)(iii), which states, “Large expanses of bright, reflective materials are not permitted; however, standing seam metal, copper or weathering steel (corten) may be acceptable.” The applicant states that the proposed panels could be mounted on a roof structure, but that would be an unnecessary expense for the project. The pitch of the roof is compliant with design standards, at 6:12. Staff has requested information on the aesthetics of the under-side of the solar array, including wiring, piping, connections, color, etc. The applicant states that these concerns will be best described in the engineering phase of the project. Staff suggests that the any panels be mounted to a roof structure to minimize potential unappealing aesthetics, and to comply with the roof-mounted solar regulations of code. Four-Sided Design: Section 7.28.090(d)(5) states, “All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade.” The revised proposal is more harmonious with the original house, but essentially presents many of the same issues. The modification lessens the overhang above the existing gabled roof, but it is still present. From the edge of the gable over the house, the overhang creates an inconsistent house profile as compared to other properties in the vicinity. Staff is still wary that the redesign does not compliment the architectural detailing of the rest of the house, made up of gabled roofs with wood shingles. The gable proposition, mentioned above, further deviate the solar project from four-sided design. Staff was initially concerned with the “ceiling” height at the southern edge of the balcony. The design modification increases the height to seven feet – four inches (7’4”), and is more adequate for use and enjoyment. Staff finds the shed and deck aspect of the project compatible with four-sided design. Design in Wildridge: Code section 7.28.090(e)(3)(i)(B) states, “The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern.” Staff is concerned that this addition, while lower than the maximum allowed height, will increase visual prominence, especially the portion that extends and overhangs above the existing gabled roof as seen on the “West” and “Rear” building elevation drawings. The solar proposal is on the downhill side of the house, further raising concerns with prominence. Staff is not concerned about the prominence of the shed and deck, which are similar in design to those on neighboring houses. F 2011 Beaver Creek Point - Development Plan 4 Exterior Lighting: No exterior lighting is proposed for the project. Garages: The applicant has suggested that the enclosure be a storage shed instead of a garage, eliminating the need for paved space behind it. No improved surfaces are proposed connecting the shed to the house. Minor Development Plan & Design Review - Review Criteria § 7.16.080(f), Development Plan 1. Evidence of substantial compliance with the purpose of the Development Code as specified in §7.04.030, Purposes; Staff Response: The Application should be assessed for compliance with the Purposes outlined in the Development Code. Of concern is (l), which states, “Promote architectural design which is compatible, functional, practical and complimentary checking to Avon's sub-alpine environment.” Staff does not debate the merits of additional solar panels on a house but finds the overhang and roof form incompatible with the neighborhood aesthetic. The shed and deck component is found compatible. 2. Evidence of substantial compliance with §7.16.090, Design Review; Staff Response: This Minor Design and Development Plan Application should be assessed for compliance with the Design Review criteria of the Development Code. The Design Review section seeks quality development and structures that are visually harmonious with their site and surrounding vicinity. Conformance with this code section is discussed below and in Staff Analysis. The potential deviations of the solar array from the Development Code are concerning. 3. Consistency with the Avon Comprehensive Plan; Staff Response: The site is located in the Northern Residential District (District 11 of the Comprehensive Plan), which states in its overview, “due to the limited number of existing trees and shrubs and the open character of the property, special care should be taken to ensure that all structures are compatible with one another and in harmony with the natural surroundings.” This district includes Planning Principles that encourage open space preservation, sidewalks, and to, encourage and support development that: • Prohibits significant alteration of natural environment as well as ridgeline and steep slope development. This area should be highly sensitive to visual impacts of improvements, wildlife preservation, and lighting. Other Applicable excerpts from the Goals and Policies section including: Policy C.1.2: Ensure compatible architectural features between adjacent buildings. Staff is concerned that the solar array will create visual disharmony in the area, be visually impactful, and not be architecturally compatible. Staff is not concerned about the harmony of the shed and deck. 4. Consistency with any previously approved and not revoked subdivision plat, planned development, or any other precedent plan or land use approval for the property as applicable; Staff Response: The solar element of the application may be considered out of conformance with the requirements of the PUD zoning, and the Roof Material & Pitch and Four-Sided Design section of the Development Code. The shed and deck component is found compatible. F 2011 Beaver Creek Point - Development Plan 5 5. Compliance with all applicable development and design standards set forth in this Code, including but not limited to the provisions in Chapter 7.20, Zone Districts and Official Zoning Map, Chapter 7.24, Use Regulations, and Chapter 7.28, Development Standards; and Staff Response: The analysis contained in this staff report addresses all applicable Development Code standards. 6. That the development can be adequately served by city services including but not limited to roads, water, wastewater, fire protection, and emergency medical services. Staff Response: The proposed addition could be served by all applicable services §7.16.090(f), Design Review 1. The design relates the development to the character of the surrounding community; or, where redevelopment is anticipated, relates the development to the character of Avon as a whole; Staff Response: The Application proposes a design that largely deviates from the character of the surrounding community. The houses in the Beaver Creek Point PUD neighborhood have gabled roof forms, open decks, and unobtrusive vertical elements. The solar element of this design does not relate to that character. The shed and deck component is found compatible. 2. The design meets the development and design standards established in this Development Code; and Staff Response: The solar design has concerning elements that may deviate from the development and design standards contained in the Development Code. The shed and deck component are not concerning. 3. The design reflects the long- range goals and design criteria from the Avon Comprehensive Plan and other applicable, adopted plan documents. Staff Response: Applicable adopted plans include the Avon Comprehensive Plan and provisions of the Development Code. The design has been evaluated for conformance with these plans and staff has determined that there are concerns with the proposal. Staff Recommendation for MNR18014 Minor Design & Development Plan: Staff recommends approving the Minor Development Plan application for Lot 111C Block 1 Wildridge Subdivision with the condition that the solar array is removed, and the following findings: Findings: 1. The proposed application was reviewed pursuant to §7.16.080(f), Development Plan, §7.16.090(f), Design Review; 2. The development application is complete; 3. The development application provides sufficient information to allow the PZC to determine that the development application complies with the relevant review criteria; 4. The development application complies with the goals and policies of the Avon Comprehensive Plan; and 5. The demand for public services or infrastructure is met by the development application; 6. The proposal meets the purpose of the Development Code as specified in §7.04.030(l); 7. The design meets the development and design standards established in the Avon Development Code; F 2011 Beaver Creek Point - Development Plan 6 8. The design of the storage addition and deck relates the development to the character of the surrounding community which is composed of steep gabled roof forms with shake shingles, and otherwise open uncovered deck designs. 9. The solar panel element does not comply with the PUD Design Theme, Alternative Energy System Standards (section 7.28.100(g)(i)(C)); Roofs (section 7.28.090(d)(3)(iii)); Four-sided Design (section 7.28.090(d)(5)); and Wildridge Design Standards (section7.28.090(e)(3)(i)(B)). Condition: 1. The solar panel element of the project shall be removed. Recommended Motion: “I move to approve Case #MNR18014, an application for Minor Design and Development Plan for Lot 111C Block 1 Wildridge Subdivision together with the findings and conditions provided by staff.” Attachments A. Application Materials B. Public Comments C. Legal Memo F Attachment A, 1F Attachment A, 2F Attachment A, 3F Attachment A, 4F Attachment A, 5F Attachment A, 6F Attachment A, 7F Attachment A, 8F Attachment A, 9F Attachment A, 10F Attachment A, 11F Attachment A, 12F Attachment A, 13F Attachment B, 1F Hello Mr McWilliams. My name is Paul Nowak and I and my wife Laurie own one of the 5 member homes of the subject association. I am not sure if you received a copy of our recent HOA meeting minutes but wanted to clarify one point. In paragraph 8 it references there were 3 votes against the proposed Ruemmler/Douglas house addition. It further stated that my vote or opinion was not heard over the phone. I just wanted to clarify that our home is also against this project making it 4 against (making it 4 of the total 5 members of the HOA not wanting the building addition as proposed to move forward). I’d be happy to discuss my rationale if you’d like to discuss so free feel to call me if you’d like. Thank you, Paul Nowak 2003 BCP 720-688-8408 Sent from my iPhone Attachment B, 2 F Debbie: I am writing as a concerned homeowner and In my official capacity of President of the Beaver Creek Point HOA regarding the proposed addition and deck to the Ruemmler property Most importantly this project was turned down by all 4 HOA members due to architectural concerns. Additionally, I have submitted concerns to Mr. McWilliams regarding the size of structure, lack of detailed site plan, damage to view corridors, and an overall incongruence with the 5 home cluster. I strongly recommend denial of this project. Hugh Joyce Property owner BCP-HOA President Hugh Joyce President | James River Air Conditioning Company 1905 Westmoreland Street, Richmond, Virginia 23230 Office: 804-358-9333 | Cell: 804-305-9595 | Fax: 804-358-4066 Email address: hugh@jamesriverair.com Website: www.jamesriverair.com Dear Ms Hoppe, We have this additional comment beyond the 2001 HOA comments already made. Attached are 2 pictures showing the view from our front door, 2019 Beaver Cr Pt, and from the front door of 2013 Beaver Creek Pt, the two houses opposite Tom Ruemmler's proposed garage and solar panel. These views of where the garage and solar panel project would be show that it would be highly prominent and intrusive right at the front of two of Tom's neighbor's houses. This would highly degrade our current views with a large 19'10"x 22'1" (438 sq ft) panel basically right "in our faces." A large Austrian pine tree was removed last year right at this spot on Tom's property to open a view, and the Town of Avon permit recognized the impact on the neighborhood of it's removal by mandating 3 shrub/tree replacements at that location. To build a shed or gargage with a large solar panel at this location would be highly intrusive and impactful to our neighborhood of homes, degrading view values which are recognized and mandated in our HOA covenants, and likely requiring additional tree removals and trimming as can be seen from the pictures. Thank you, Douglas and Lisa Currey 2019 Beaver Creek Pt Attachment B, 3 F Mr. McWilliams My husband and I recently relocated to the Vail valley. We have a two year old daughter and a five month old daughter. We are currently renting a condo from Tom Ruemmler in Vail. My husband's job enabled our relocation; however, the key factor for our move from the east coast to Colorado one year ago, and then from Denver to Vail a few months ago, is our love for mountains and the lifestyle that a mountain town has to offer year round. Our concern is that our children will not grow up how we envisioned due to climate change. We need to heighten our focus on environmental perseveration now in order to secure for tomorrow any semblance of the mountain life that brought us to Colorado. Tom is working to make the type of critical changes we would love to see everyone take to preserve Vail, not just talking about it. He is attempting to minimize his carbon footprint through the installation of a solar array that will virtually eliminate his electrical consumption, including the 'fueling' of his electric car. I believe this is an honorable objective. Mr. Ruemmler has years of experience in the solar business and has used all of his experience and expertise to design the solar array submitted for approval. Its design and finishes mimic the architecture of the Beaver Creek Point PUD. The array will only be visible from the road if you are specifically looking for it. Ultimately, anything that we can do to contain the decline of our environment takes absolute precedence. I hope you approve Mr. Ruemmler's project. Every step taken in this direction helps secure a future environment for my children that will not be hostile or dangerous to their health. Thank you. Emily Horstmann Avon PZC, I have read the staff report and seen Mr. Ruemmler’s plan that I believe is not obtrusive. Its location makes it even less obtrusive from the street plus it is located on a dead end street. I have seen several of Mr. Ruemmler’s designs and found each to be very appealing. It is hard for me to understand why Avon’s planning staff would recommend denying a solar system based mainly on its appearance. I am very concerned about global warming and its affect on our mountain economy that is greatly dependent on snow. I am in support of his project and hope the Avon Planning and Zoning Commission will approve his well thought out solar project. Regards, Debbie Connolly Attachment B, 4 F Good evening, I am a project engineer for Haselden currently overseeing $5M of construction at the Red Canyon High School. My family and I live in Vail. We are proponents of climate control and the development of alternative sources of green energy in hopes of preserving the wonderful environment we live in today for our children in the future. Tom Ruemmler is trying to do his small part to combat global warming by installing a solar array at his home in Beaver Creek Point that will help him achieve his goal of becoming carbon neutral. He already owns two electric cars and a net zero energy use home in California. Tom was a pioneer in the solar business in California and continues to this day to strive for the greatest level of efficiency in his personal energy use. To that end, I believe that you should approve his proposal for the solar array on his Avon home. I have seen the plans. The structure will be built to commercial standards yet remain in step with the architecture of the surrounding homes. The design is practical, functional, cost effective and will be visually less offensive than many of the other solar installations in Wildridge. Federal, state and local governments strongly support the use of alternative energy solutions, and Avon itself has a goal of 100% sustainability by the year 2030. Tom's project will be his contribution to attaining those goals. Thank you. -- Isaac Thompson 703.314.0809 David, Please see the email below that we discussed this morning concerning the Ruemmler Solar project in Wildridge. To whom it may concern, I am the owner of a local company that designs and installs solar voltaic systems in the Vail Valley area. I currently live in a house that has a large solar system. I drive an electric/gas Chevy Volt that is powered by my solar system. I built my personal solar array to offset all of my electrical usage, including the electric vehicle. I have spoken with Mr. Ruemmler on numerous occasions, and have provided guidance as to how large a solar array he will need to offset his home. He is very knowledgeable on energy efficiency and solar energy. He currently drives an electric car that he would like to be powered by solar energy if the Planning and Zoning Commission approves his solar application. When designing solar arrays, many factors including fire codes, building codes, orientation, available roof space, existing roofing materials and the expected remaining life of the roof Attachment B, 5 F should be considered. Upon examining all these factors, I would advise against installing the solar array on his existing house as there is not enough suitable space, and penetrations required to install solar could likely compromise the waterproof integrity of the older wood shingles. It would be even more advantageous to increase the size of the system beyond the 21 panels he is suggesting, if there was the available space to do so. The solar array he envisions does not face the street and will not have a prominent presence from the street. Solar panels have a non-reflective coating, so they should not cause any visual nuisance to his neighbors. I believe that Mr. Ruemmler’s creative solar design at the southern end of his house would allow him to achieve his goals, and meets the required codes and standards applicable to solar installations. I’m hoping the planning commission will take into account the unique and creative solution that Mr. Ruemmler is proposing to enable him to “go green”. Hopefully, through an advisory and consultative process between Mr. Ruemmler, professionals like myself, and the Town, his project can be approved. I personally recommend allowing him to install solar, without being forced to use the less-than ideal roof on his home. Sincerely, Richard Clubine Owner, Active Energies Solar Dear Ms. Hoppe, My wife and I have owned our home at 2001 Beaver Creek Point since it was built in 1999. I am the Director/Treasurer of the 2001 Beaver Creek Point Home Owners Association. The Proposed ‘‘Solar Project” ( for 2011 Beaver Creek Point) was reviewed by Mr. Thomas Reummler and Judy Douglas at an all member meeting in April, 2018. The proposed “Solar Project Proposal” was firmly rejected by all 4 homeowners (Scherpf, Nowak, Joyce, Currey). We hope the Avon Town Council will agree with the 2001BCPHOA and not permit this so called “Solar Project”. Sincerely, David & Mary Ann Scherpf 2001 Beaver Creek Point David, I am an independent solar consultant for Sunsense Solar who has installed numerous solar photovoltaic systems in Eagle and Pitkin Counties. I examined Mr. Ruemmler’s Attachment B, 6 F home located at 2011 Beaver Creek Point in Avon, Colorado and discussed solar options with him. Due to the numerous dormers, roof vents, the older shake roof and numerous tall trees on the west side of the home there is not adequate non-shaded roof area to install a system on his roof. I would recommend against installing a solar system on his existing roof based on lack of space and the new fire code offsets that decrease the amount of space available for installation. The design of a 21 panel solar array at the southern end of his house is the best location given the circumstances. An alternative option would be available to the Rumbler's if the Town of Avon allows a variance to build beyond his allowable building envelope. Since the home located at 2019 Beaver Creek Point (the Currey residence) is some distance away and has a very wide private road in between the solar array and itself and is located more west of Mr. Ruemmler’s home, allowing a variance to build outside the current allowable building envelope is something the Planning and Zoning Commission should seriously consider. This could reduce the amount of the cantilever over the existing roof and potentially allow for more solar panels with greater electrical output. The proposed solar array does not face the street. When driving north on the Beaver Creek Point road, the solar array is hidden behind trees located at 2019 Beaver Creek Point. The same trees block the view of the solar array from the great room area and deck outside the great room area at 2019 Beaver Creek Point. While driving south on Beaver Creek Point road, the solar system is blocked from view by a different group of trees and by the existing house itself. Every home owner has the right to install a solar PV system as it relates to their relative site. No solar PV systems shall be denied based on subjective aesthetic opinions. It appears from staff’s report that the main objection is an opinion on the solar array’s appearance. Thank you for your consideration. Cristian Basso Solar Consultant Sunsense Solar Attachment B, 7 F G G G G 2011 Beaver Creek Point - Development Plan 1 Staff Report – Minor Development Plan June 5, 2018 Planning and Zoning Commission Meeting Case #MNR18014 Staff Report Overview This staff report contains one application for consideration by the PZC: Minor Development Plan with Design Review for a proposed garage (or storage area), deck, and solar array. Summary of Request Tom Ruemmler (the Applicant) proposes a new garage (or storage area), a deck, and a solar array above. This will meet several of his future needs for space and the desire to largely disconnect from the electricity grid. The idea behind the project is to be close to grid-neutral and create more space for changing living situations. Staff finds this project a worthy attempt at solving many of the long-term concerns of the applicant. Additional parking for caregivers, and the ability to go “off-grid” are practical elements of creating a house for aging in place, but staff is concerned that the scale of development is incompatible with the code and the neighborhood as outlined herein. Public Notice Notice of the public hearing was published in the May 25 edition of the Vail Daily in accordance with Sec. 7.16.020(d) of the Avon Development Code. Mailed notice is not required for this application type. Property Description The Beaver Creek Point PUD is divided into five (5) single family lots accessed by a common shared driveway off Beaver Creek Point Road. The applicant’s house is on the street side of the development, and is the first house on the shared driveway. Planning Analysis Allowed Use and Density: The property is zoned PUD on 9,691 square feet and is permitted one house with 4,241 square feet of building lot coverage. Lot Coverage, Setback and Easements: The applicant’s home currently covers 43% of the property Project type Minor Development Plan Public Hearing Elected by the Planning Director Legal Description Lot 111C Block 1 Wildridge Subdivision Zoning Planned Unit Development (PUD) Address 2011 Beaver Creek Point Prepared By David McWilliams, Town Planner Aerial Vicinity Map of the Property and Beaver Creek Point PUD H 2011 Beaver Creek Point - Development Plan 2 and is permitted to cover 50%. The proposal would increase the coverage to approximately 47% of the property. The proposal approaches the setbacks on three (3) sides. Lot 111C Setbacks: Front: twenty- five (25) feet; Side: ten (10) feet; Rear: from driveway, as shown on plans (Attachment A, page 2). An ILC would be necessary at construction to verify compliance with setbacks. Building Height: The maximum building height permitted for this property is thirty feet (30'). The applicant is proposing a maximum project height of twenty-seven (27) feet. An ILC would be necessary at construction to verify compliance with setbacks. Design Standards Analysis Landscaping: The proposed addition primarily occupies grass area. No replacement vegetation is proposed. The property would still meet the minimum 25% required landscape area. In 2017, an application to remove “significant trees” was presented to staff. At that time, staff’s approval required the planting of three (3) 15-gallon shrubs roughly in the location of this proposal. Building Design, Building Materials and Colors: The primary exterior building materials are proposed to be wood siding, painted to match the current house. The railing design is proposed to be the same as existing. Roof Material and Pitch: The roof is proposed to be the solar panel array. While roof-mounted solar panels are expressly permitted by code, the alternative energy code section (7.28.100(g)) only distinguishes between roof-mounted and ground-mounted solar panels. Staff is concerned that the solar panel roof material alone is reflective, and PZC should carefully weigh whether or not the proposal violates section 7.28.090(d)(3)(iii), which states, “Large expanses of bright, reflective materials are not permitted; however, standing seam metal, copper or weathering steel (corten) may be acceptable.” The applicant states that the proposed panels could be mounted on a roof structure, but that would be an unnecessary expense for the project. The pitch of the roof is compliant with design standards, at 7:12. View of the area proposed to hold a new garage, deck, and solar array. H 2011 Beaver Creek Point - Development Plan 3 Four-Sided Design: Section 7.28.090(d)(5) states, “All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade.” Staff’s review concludes that the proposal violates this code section and is therefore suggesting denial of the application. The overhang above the existing gabled roof is one concern. The overhang extends roughly five (5) feet from the edge of the gable over the house, creating an unpleasant house profile as compared to other properties in the vicinity. The “ceiling” height at the southern edge of the balcony appears to be roughly six (6) feet, and slopes further down at a 7:12 pitch for another one and one half (1 - ½) feet. An unscientific internet search of “minimum roof height on deck” yielded an answer of six feet – eight inches (6’ – 8”), the same height as a standard door. Staff does not feel that these elements compliment the architectural detailing of the rest of the house, made up of steep gabled roofs with wood shingles. Design in Wildridge: Code section 7.28.090(e)(3)(i)(B) states, “The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern.” Staff is concerned that this addition, while lower than the maximum allowed height, will increase visual prominence, especially the portion that extends and overhangs above the existing gabled roof as seen on the “West” and “Rear” building elevation drawings. This proposal is on the downhill side of the house, further raising concerns with prominence. Exterior Lighting: No exterior lighting is proposed for the project. Garages: Code section 7.28.030(12)(ii) states, “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.” Staff estimated the distance to be less than twenty (20) feet long, therefore in violation of this section. The applicant has suggested that the enclosure can simply be a storage shed instead of a garage, but no plans showing this have been presented. Alternatively, the applicant proposes the garage door on the street side, with a driveway extending from Beaver Creek Point to the garage (Attachment A, page 6). This proposal was received and rejected by the town engineer, Justin Hildreth due to the combined driveway’s street cut size and safety concerns. Minor Development Plan & Design Review - Review Criteria § 7.16.080(f), Development Plan 1. Evidence of substantial compliance with the purpose of the Development Code as specified in §7.04.030, Purposes; Staff Response: The Application should be assessed for compliance with the Purposes outlined in the Development Code. Of concern is (l), which states, “Promote architectural design which is compatible, functional, practical and complimentary checking to Avon's sub-alpine environment.” Staff does not debate the merits of additional solar panels on a house, but finds the scale incompatible with the neighborhood, the deck unfunctional for enjoyment, and size of the array impractical given the limitations on the south side of the house. H 2011 Beaver Creek Point - Development Plan 4 2. Evidence of substantial compliance with §7.16.090, Design Review; Staff Response: This Minor Design and Development Plan Application should be assessed for compliance with the Design Review criteria of the Development Code. The Design Review section seeks quality development and structures that are visually harmonious with their site and surrounding vicinity. Conformance with this code section is discussed below and in Staff Analysis. The potential deviations from the Development Code are concerning. 3. Consistency with the Avon Comprehensive Plan; Staff Response: The site is located in the Northern Residential District (District 11 of the Comprehensive Plan), which states in its overview, “due to the limited number of existing trees and shrubs and the open character of the property, special care should be taken to ensure that all structures are compatible with one another and in harmony with the natural surroundings.” This district includes Planning Principles that encourage open space preservation, sidewalks, and to, “encourage and support development that: • Prohibits significant alteration of natural environment as well as ridgeline and steep slope development. This area should be highly sensitive to visual impacts of improvements, wildlife preservation, and lighting.” Other Applicable excerpts from the Goals and Policies section including: Policy C.1.2: Ensure compatible architectural features between adjacent buildings. Response: Staff is concerned that the scale of the project will create visual disharmony in the area, be visually impactful, and not be architecturally compatible. 4. Consistency with any previously approved and not revoked subdivision plat, planned development, or any other precedent plan or land use approval for the property as applicable; Staff Response: The application may be considered out of conformance the requirements of the PUD zoning and the Development Code. 5. Compliance with all applicable development and design standards set forth in this Code, including but not limited to the provisions in Chapter 7.20, Zone Districts and Official Zoning Map, Chapter 7.24, Use Regulations, and Chapter 7.28, Development Standards; and Staff Response: The analysis contained in this staff report addresses all applicable Development Code standards. 6. That the development can be adequately served by city services including but not limited to roads, water, wastewater, fire protection, and emergency medical services. Staff Response: The proposed addition could be served by all applicable services. Prior to issuance of a building permit, staff would like a re-affirmation from the fire department of the acceptability of this design. That is, on roofs, the Fire department is requiring a three (3) foot gap between the edge of the roof and the beginning of a panel, for adequate access. It would be prudent to have this project’s unique design assessed before being built. §7.16.090(f), Design Review 1. The design relates the development to the character of the surrounding community; or, where redevelopment is anticipated, relates the development to the character of Avon H 2011 Beaver Creek Point - Development Plan 5 as a whole; Staff Response: The Application proposes a design that largely deviates from the character of the surrounding community. The houses in the Beaver Creek PUD have mostly gabled roof forms, open decks, and unobtrusive vertical elements. This design does not relate to that character. Further afield, most other houses in the vicinity are similarly constructed. 2. The design meets the development and design standards established in this Development Code; and Staff Response: The design has concerning elements that may deviate from the development and design standards contained in the Development Code. 3. The design reflects the long- range goals and design criteria from the Avon Comprehensive Plan and other applicable, adopted plan documents. Staff Response: Applicable adopted plans include the Avon Comprehensive Plan and provisions of the Development Code. The design has been evaluated for conformance with these plans and staff has determined that there are concerns with the proposal. Staff Recommendation for MNR18014 Minor Design & Development Plan: Staff recommends denying the Minor Development Plan application for Lot 111C Block 1 Wildridge Subdivision with the following findings: Findings: 1. The proposed application was reviewed pursuant to §7.16.080(f), Development Plan, §7.16.090(f), Design Review; 2. The proposal does not meet the purpose of the Development Code as specified in §7.04.030(l); 3. The design does not reflect the long-range goals of the Avon Comprehensive Plan; 4. The design does not meet the development and design standards established in the Avon Development Code, specifically related to sections 7.28.090(d)(3)(iii), 7.28.090(d)(5), 7.28.030(12)(ii), and 7.28.090(e)(3)(i)(B); and 5. The design does not relate the development to the character of the surrounding community which is composed of steep gabled roof forms with shake shingles, and otherwise open uncovered deck designs; Recommended Motion: “I move to deny Case #MNR18014, an application for Minor Design and Development Plan for Lot 111C Block 1 Wildridge Subdivision together with the findings recommended by staff.” Attachments A. Application Materials B. Public Comments H Attachment A, 1H Attachment A, 2 H Attachment A, 3 H Attachment A, 4 H Attachment A, 5 H Attachment A, 6H  X-Series Residential Solar Panels                       Datasheet   More than 21% Efficiency Ideal for roofs where space is at a premium or where future expansion might be needed.   Maximum Performance Designed to deliver the most energy in demanding real-world conditions, in partial shade and hot rooftop temperatures.1,2,4   Premium Aesthetics SunPower® Signature™ Black X-Series panels blend harmoniously into your roof. The most elegant choice for your home.   Maxeon® Solar Cells: Fundamentally better Engineered for performance, designed for durability. Engineered for Peace of Mind Designed to deliver consistent, trouble-free energy over a very long lifetime. 3,4   Designed for Durability The SunPower Maxeon Solar Cell is the only cell built on a solid copper foundation. Virtually impervious to the corrosion and cracking that degrade conventional panels. 3  Same excellent durability as E-Series panels. #1 Rank in Fraunhofer durability test.9 100% power maintained in Atlas 25+ comprehensive durability test.10       Unmatched Performance, Reliability & Aesthetics Highest Efficiency5 Generate more energy per square foot X-Series residential panels convert more sunlight to electricity by producing 38% more power per panel1 and 70% more energy per square foot over 25 years.1,2,3 Highest Energy Production6 Produce more energy per rated watt High year-one performance delivers 8–10% more energy per rated watt.2 This advantage increases over time, producing 21% more energy over the first 25 years to meet your needs.3 0 5 10 15 20 25 SunPower X-Series Conventional 25-Year Energy Production / WattYears 50% 60% 70% 80% 90% 110% 100% 120% 36% more, year 25 9% more, year 1 21% More Energy Per Rated Watt 0% 2% 4% 6% 8% 10% Maintains High Power at High Temps No Light-Induced Degradation High Average Watts High-Performance Anti-Reflective Glass Better Low-Light and Spectral Response Year 1 Energy Advantage / Watt          SIGNATURETM BLACK SPR-X21-335-BLK     SPR-X21-345 SunPower® X-Series Residential Solar Panels | X21-335-BLK | X21-345 Attachment A, 7 H  X-Series Residential Solar Panels  Tests And Certifications Standard Tests13 UL1703 (Type 2 Fire Rating), IEC 61215, IEC 61730 Quality Certs ISO 9001:2008, ISO 14001:2004 EHS Compliance RoHS, OHSAS 18001:2007, lead free, REACH SVHC-163, PV Cycle Sustainability Cradle to Cradle CertifiedTM Silver (eligible for LEED points)14 Ammonia Test IEC 62716 Desert Test 10.1109/PVSC.2013.6744437 Salt Spray Test IEC 61701 (maximum severity) PID Test Potential-Induced Degradation free: 1000 V9 Available Listings UL, TUV, JET, MCS, CSA, FSEC, CEC Operating Condition And Mechanical Data Temperature –40° F to +185° F (–40° C to +85° C) Impact Resistance 1 inch (25 mm) diameter hail at 52 mph (23 m/s) Appearance Class A+ Solar Cells 96 Monocrystalline Maxeon Gen III Tempered Glass High-transmission tempered anti-reflective Junction Box IP-65, MC4 compatible Weight 41 lbs (18.6 kg) Max. Load G5 Frame: Wind: 62 psf, 3000 Pa front & back Snow: 125 psf, 6000 Pa front G3 Frame: Wind: 50 psf, 2400 Pa front & back Snow: 112 psf, 5400 Pa front Frame Class 1 black anodized (highest AAMA rating) G5 FRAME PROFILE G3 FRAME PROFILE 30 mm [1.2 in] [1.8 in]InvisiMountTM Compatible Not InvisiMount Compatible 1558 mm [61.3 in] 1046 mm [41.2 in] 46 mm[1.8 in] 46 mm32 mm [1.3 in] LONG SIDE 22 mm [0.9 in] SHORT SIDE [1.8 in] 46 mm G5 frames have no mounting holes. Please read the safety and installation guide.                                                                            Electrical Data SPR-X21-335-BLK SPR-X21-345 Nominal Power (Pnom)11 335 W 345 W Power Tolerance +5/–0% +5/–0% Avg. Panel Efficiency12 21.0% 21.5% Rated Voltage (Vmpp) 57.3 V 57.3 V Rated Current (Impp) 5.85 A 6.02 A Open-Circuit Voltage (Voc) 67.9 V 68.2 V Short-Circuit Current (Isc) 6.23 A 6.39 A Max. System Voltage 600 V UL & 1000 V IEC Maximum Series Fuse 15 A Power Temp Coef. –0.29% / o C Voltage Temp Coef. –167.4 mV / o C Current Temp Coef. 2.9 mA / o C REFERENCES: 1 All comparisons are SPR-X21-345 vs. a representative conventional panel: 250 W, approx. 1.6 m², 15.3% efficiency. 2 Typically 8–10% more energy per watt, BEW/DNV Engineering “SunPower Yield Report,” Jan 2013. 3 SunPower 0.25%/yr degradation vs. 1.0%/yr conv. panel. Campeau, Z. et al. “SunPower Module Degradation Rate,” SunPower white paper, Feb 2013; Jordan, Dirk “SunPower Test Report,” NREL, Q1-2015. 4 “SunPower Module 40-Year Useful Life” SunPower white paper, May 2015. Useful life is 99 out of 100 panels operating at more than 70% of rated power. 5 Highest of over 3,200 silicon solar panels, Photon Module Survey, Feb 2014. 6 1% more energy than E-Series panels, 8% more energy than the average of the top 10 panel companies tested in 2012 (151 panels, 102 companies), Photon International, Feb 2013. 7 Compared with the top 15 manufacturers. SunPower Warranty Review, May 2015. 8 Some restrictions and exclusions may apply. See warranty for details. 9 X-Series same as E-Series, 5 of top 8 panel manufacturers tested in 2013 report, 3 additional panels in 2014. Ferrara, C., et al. "Fraunhofer PV Durability Initiative for Solar Modules: Part 2". Photovoltaics International, 2014. 10 Compared with the non-stress-tested control panel. X-Series same as E-Series, tested in Atlas 25+ Durability test report, Feb 2013. 11 Standard Test Conditions (1000 W/m² irradiance, AM 1.5, 25° C). NREL calibration Standard: SOMS current, LACCS FF and Voltage. 12 Based on average of measured power values during production. 13 Type 2 fire rating per UL1703:2013, Class C fire rating per UL1703:2002. 14 See salesperson for details. SunPower Offers The Best Combined Power And Product Warranty Power Warranty Product Warranty 75% 80% 85% 90% 95% 100% 0 5 10 15 20 25 Years Traditional Warranty SunPower Conventional panel “linear” warranty 0 5 10 15 20 25 SunPower Traditional Warranty Years   More guaranteed power: 95% for first 5 years, −0.4%/yr. to year 25 7  Combined Power and Product defect 25­year coverage 8   Document # 504828 Rev F /LTR_US ©December 2016 SunPower Corporation. All rights reserved. SUNPOWER, the SUNPOWER logo, MAXEON, SIGNATURE and InvisiMount are trademarks or registered trademarks of SunPower Corporation. Specifications included in this datasheet are subject to change without notice. SunPower® X-Series Residential Solar Panels | X21-335-BLK | X21-345 See www.sunpower.com/facts for more reference information. For more details, see extended datasheet: www.sunpower.com/datasheets. SunPower® X-Series Residential Solar Panels | X21-335-BLK | X21-345 Attachment A, 8 H Data sheet SWA 285 - 290 MONO BLACK POWERING AMERICAN HOMES FOR MORE THAN 40 YEARS For over four decades SolarWorld Americas has been creating the highest quality solar cells and panels. Driven by uncompromising standards of quality and reliability, every solar panel we produce demonstrates our commitment to American innovation, manufacturing and sustainability. Our Watts+ guarantees our panels will produce at least the minimum advertised nameplate power PowAR-TECHTM Glass features the industry’s best anti-reflective coating, capturing more light and increasing your panels’ power Our patented INFINITEETM Corners and Frame Technology are press-fit for superior strength and aesthetics and enhanced drainage By capturing more light, OPTIGRIDTM Cell Layout increases lifetime performance while also greatly increasing durability Perma-SilTM J-Box sealing encloses critical electrical connections, protecting them against moisture intrusion With CoAST Salt Resistance, installations on islands or near coastal areas are certified against salt corrosion MADE IN USAOF US & IMPORTED PARTS www.solarworld-usa.com Attachment A, 9 H +-65.95 (1675)39.4 (1001) 0.35 (9)39.37 (1000)4x 37.8 (961) 7.12(180.85) 4.20(106.65) 11.32(287.50)43.30 (1100) 0.26 (6.6) 0.35 (9) 1.30 (33) SolarWorld Americas Inc. reserves the right to make specification changes without notice. This data sheet complies with the requirements of EN 50380.SW-01-7517US 20180126All units provided are imperial. SI units provided in parentheses. PERFORMANCE UNDER STANDARD TEST CONDITIONS (STC)* SWA 285 SWA 290 Maximum power Pmax 285 Wp 290 Wp Open circuit voltage Voc 39.2 V 39.5 V Maximum power point voltage Vmpp 32.0 V 32.2 V Short circuit current Isc 9.52 A 9.60 A Maximum power point current Impp 9.00 A 9.12 A Module efficiency ηm 17.0 %17.3 % Measuring tolerance (Pmax) traceable to TUV Rheinland: +/- 2%*STC: 1000W/m², 25°C, AM 1.5 PERFORMANCE AT 800 W/m², NOCT, AM 1.5 SWA 285 SWA 290 Maximum power Pmax 214.8 Wp 220.0 Wp Open circuit voltage Voc 36.2 V 36.6 V Maximum power point voltage Vmpp 29.5 V 29.9 V Short circuit current Isc 7.80 A 7.86 A Maximum power point current Impp 7.27 A 7.37 A Minor reduction in efficiency under partial load conditions at 25 °C: at 200 W/m², 97% (+/-3%) of the STC efficiency (1000 W/m²) is achieved. PARAMETERS FOR OPTIMAL SYSTEM INTEGRATION Power sorting -0 Wp / +5 Wp Maximum system voltage SC II / NEC 1000 V Maximum reverse current 25 A Number of bypass diodes 3 Operating temperature -40 to +85 °C Maximum design loads (Two rail system)*113 psf downward, 64 psf upward Maximum design loads (Three rail system)*178 psf downward, 64 psf upward *Please refer to the Sunmodule installation instructions for the details associated with these load cases. COMPONENT MATERIALS Cells per module 60 Cell type Monocrystalline PERC Cell dimensions 6 in x 6 in (156 mm x 156 mm) Front Tempered safety glass with ARC (EN 12150) Back Multi-layer polymer backsheet, black with white outer layer Frame Black anodized aluminum J-Box IP65 Connector PV wire (UL4703) with Amphenol UTX connectors Module fire performance (UL 1703) Type 1 DIMENSIONS / WEIGHT THERMAL CHARACTERISTICS Length 65.95 in (1675 mm)NOCT 46 °C Width 39.40 in (1001 mm)TC Isc 0.07 % /C Height 1.30 in (33 mm)TC Voc -0.29 % /C Weight 39.7 lb (18.0 kg)TC Pmpp -0.39 % /C ORDERING INFORMATION Order number Description 82000248 Sunmodule Plus SWA 285 mono black 82000260 Sunmodule Plus SWA 290 mono black CERTIFICATES AND WARRANTIES Certificates IEC 61730 IEC 61215 UL 1703 IEC 62716 IEC 60068-2-68 IEC 61701 Warranties*Product Warranty 20 years Linear Performance Guarantee 25 years *Supplemental warranty coverage available through SolarWorld Assurance™ Warranty Protection Program – www.solarworld.com/assurance SWA 285 - 290 MONO BLACK Attachment A, 10 H Attachment BH Hello Mr McWilliams. My name is Paul Nowak and I and my wife Laurie own one of the 5 member homes of the subject association. I am not sure if you received a copy of our recent HOA meeting minutes but wanted to clarify one point. In paragraph 8 it references there were 3 votes against the proposed Ruemmler/Douglas house addition. It further stated that my vote or opinion was not heard over the phone. I just wanted to clarify that our home is also against this project making it 4 against (making it 4 of the total 5 members of the HOA not wanting the building addition as proposed to move forward). I’d be happy to discuss my rationale if you’d like to discuss so free feel to call me if you’d like. Thank you, Paul Nowak 2003 BCP 720-688-8408 Sent from my iPhone Attachment B H 1 Matt Pielsticker Subject:FW: Variance etc From: Matt Pielsticker   Sent: Thursday, September 06, 2018 4:04 PM To:  'Tom Ruemmler' <  Subject: RE: Variance etc  Thanks Tom,  I will get a thorough response put together; tomorrow noon is unlikely given the Town Council packet and other things I  have on my plate.  Matt  From: Tom Ruemmler  >  Sent: Thursday,  September 06, 2018 1:59 PM  To: Matt Pielsticker <  Subject: Variance etc  Matt,  Thanks for looking at the images of solar panels that also serve as a roof, the definition of a roof and also  becoming knowledgeable that there are other rake (shed type) roofs in the 2001 Beaver Creek Point PUD.  Thanks for taking the time to discuss a four foot variance to the east that will not impact my neighbors  because my house will not become any closer to other homes in the PUD and discussing other ideas such as a  gable roof as a extension off the existing dormer roof over our existing bathroom thus making the solar array a  gable roof.   I believe that since there are 10 foot side yard setbacks, that I do not need a variance to go further to the  south as long as I do not get any closer then 10 feet to my property line on the south.  Please provide me a copy of the email that you mention you sent to Scott Wright and/or Eric Heil.  I 2 I would appreciate if the Planning Department can rectify the all erroneous information that was present at  the 8‐21‐2018 hearing and clarify things for my appeal to the Avon Town Council. It will go a long way if the  planning department now suggests approval of the solar array.   1.The flat roof installation on Saddle Ridge Loop meets code and was installed in 2017.  It took less than 3 weeks to obtain staff approval that was signed by David McWilliams. 2.The Saddle Ridge Loop installation is more visible and obtrusive than the proposed 21 panel solar installation at 2011 Beaver Creek Point and staff recommends approval of the solar installation at 2011 Beaver Creek Point. 3.The proposed solar panels are by definition the roof and thus staff finds that they meet all code requirements. 4.That Planning Staff also supports granting a variance to allow construction 4 feet easterly.  The variance would not result in construction taking place any closer to existing homes than the original proposed solar project and is the best alternative to meet PZC concerns. This variance and the solar roof will enhance the aesthetics and also result in a more usable deck and enclosed storage room. 5.That as a result of numerous delays Staff recommends for approval by the town council for the variance so that the solar project can be started ASAP. I would appreciate your feedback by noon on 9‐7‐2018.  Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Running for Matt's vacancy and denial of solar system in Avon From: Matt Pielsticker   Sent: Thursday, September 06, 2018 9:32 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: RE: Running for Matt's vacancy and denial of solar system in Avon  Thank you I think this works great.  Matt  From: David McWilliams   Sent: Thursday, September 06, 2018 9:22 AM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: RE: Running for Matt's vacancy and denial of solar system in Avon  From: Matt Pielsticker   Sent: Wednesday, September 05, 2018 5:01 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: FW: Running for Matt's vacancy and denial of solar system in Avon  David   Can you please put a written response next to each of Tom’s complaints below and send directly back to me tomorrow?  It is my understanding that Scott and Eric are setting up a meeting with Tom next week on this, and other items, but first  Scott wanted be able to respond in writing before the meeting.  Thanks  From: Tom Ruemmler  Sent: Sunday, August 26, 2018 6:07 PM  To: Scott Prince  Subject: Re: Running for Matt's vacancy and denial of solar system in Avon   I believe we can talk about problems that Avon has with some it’s employee that are not flowing procedures  and ordinance and Planning staff in general and not the merits of my solar application.   Planning staff did not put my item on the August 7, 2018 PZC agenda even though they had all necessary  information. Obviously, I had all necessary information for the June 5th hearing and the August 7th  I 2 meeting, would have been a continuance of the prior hearing. David McWilliams alleges the calculations  revealing less than 50% of the lot would be covered by impervious materials was missing.  However, the  calculations were discussed at the June 5th meeting and the acting chair person said the exact percentage is  not needed because both staff's figures and my figures show less than 50%.    Staff originally asked for an ILC on June 7, 2018, responding promptly to the applicant’s request to provide  thoughts and suggestions to move the application from its then “tabled” status to an application capable of  being acted upon by PZC.  After some back and forth with the applicant, the staff received and accepted a  clean site plan ‐ showing setbacks and impervious coverage ‐  in lieu of the ILC on July 30 (email sent July  28).  By then, the noticing window for the August 7 meeting was closed.      A more efficient way of handling issues like this in a short building season could have been making the  calculation a requirement of obtaining a permit thus preventing another 2 week delay.  My application was  submitted over 5 months ago in March!  McWilliams is the opposite of consumer friendly. He puts  unjustifiable obstacles in front of the citizens instead of helping them navigate the extensive ordinances.   Staff considered the original application “complete” approximately in mid‐May.    McWilliams also alleges in an email that the calculation had to be in by Tuesday, July 24th in order for him to  publish notice in a paper. Besides the fact that I provided emails showing the calculations many times before  and also on Tuesday, Wednesday, Thursday and Friday July 24, 25, 26 and 27, he did not contact the paper  to publish the notice.  In another email David McWilliams sent several days later he states he had to contact  the paper by Friday 11 days before any PZC hearing. After two years on the job he should have known the day  to contact the paper for notice of a hearing is Friday not Tuesday.   Staff did not consider the application complete without the site plan provided on July 28th.  Staff was satisfied  with a complete site plan that was “palatable” for PZC review.    Staff regularly contacts the paper 4 days in advance in order to get the items noticed in time, which  unfortunately pushes the deadline for complete applications back further.    Because this was a continuance David McWilliams only had to modify his staff report. I even provide him a  suggested staff report.  Even though he had my minor modifications on July 23rd (30 days before the August 21  hearing) he waited until the Friday before the hearing to provide us the staff report that contained totally new  concerns.  This gave us one full business day to obtain information for our rebuttal.  At the hearing he again  changed his concerns that we had to address.  Staff sent the completed staff report to the applicant and other stakeholders on the Friday before the public  hearing, following standard practice.  While the staff report was not completed, staff did alert the applicant on  August 3 via email regarding potential conflicts with the PUD design guidelines, and in conversations prior to  that date.      I can also prove he provided incorrect information at the PZC. This information had concerned when a solar  system was installed on Saddle Ridge Loop. It does not concern my solar system.   Staff was in error regarding that application.  However, the property did have something installed on the roof  prior to the application mentioned at PZC.  I 3 All of the forgoing is an abuse of the power of his position. It is the Council’s duty to evaluate staff and  determine if they are following the rules and being fair and equal to all or abusing their powers.  There should be consequences for staff's abuse of power and that is what I want to discuss. I do not want to  and will not discuss the merits of my solar application during our discussion.   If you believe that we cannot discuss staff's behavior at this time and you do not believe that this type of  behavior has to stop, please explain.  From: Scott Prince < Sent: Friday, August 24, 2018 7:38 AM  To: Tom Ruemmler  Subject: Re: Running for Matt's vacancy and denial of solar system in Avon   Hi Tom, I am happy to meet with you about running for council.  Text me at (970) 471‐9235 and we can  coordinate.   I am out of town this weekend.     Regarding your solar application, I need to refrain from discussing the application until the appeal period  expires.     Sent from my iPhone  On Aug 23, 2018, at 10:51 AM, Tom Ruemmler < > wrote:  In the next day or two I would like to talk with you about running for Matt's vacancy on the  Avon Town Council and obtaining your signature on my petition to run for the vacancy.   I also want to discuss the planning department that has not followed procedures, has put up  obstacles over the last FIVE months to obtain a solar permit, has knowingly provide incorrect  information to the Planning and Zoning Committee and the refusal of granting permission to  install a proposed solar system that is barely visible from the Beaver Creek Point Road. This  solar system would provide electricity for most of our diving needs (all electric car) and our  house at 2011 Beaver Creek Point.   I 4 I have been involved in the solar business since 1972 and have been before many planning  departments for many solar systems I or other contractors have installed over the 45 plus years  in the businesses. I have never had a solar system denied. The denial of my solar system is  contrary to state statue section 38‐30‐168, Avon ordinance 7.28.100(g), and Avon's goals.  This  will be a publicity and political nightmare for Avon.   FYI, I have saved over the equivalent of 250,000 kilowatts in the homes that I has designed,  built and lived in.  I assume no one in this valley has done in their personal life to decrease  global warming. The abundance of snow drives tout local economy.   Below see the state statue and Avon's ordinace  Tom Ruemmler  Avon Colorado ordinance: Section 7.28.100 (g)  General Standards. Any person or association, regardless of the date of establishment, is prohibited from imposing private covenants, conditions, restrictions, deed clauses or other agreements between parties that prevent persons from installing and using alternative energy systems.  Colorado State CO Rev Stat § 38‐30‐168 (2016)  see  https://law.justia.com/codes/colorado/2016/title‐38/real‐property/article‐ 30/section‐38‐30‐168  8‐30‐168. Unreasonable restrictions on renewable energy generation devices ‐  definitions.   1.(a) A covenant, restriction, or condition contained in any deed, contract, security instrument, or other instrument affecting the transfer or sale of, or any interest in, real property that effectively prohibits or restricts the installation or use of a solar energy device, as defined in section 38‐32.5‐100.3, RENEWABLE ENERGY GENERATION DEVICE is void and unenforceable. I 5 (2) Subsection (1) of this section shall not apply to:  1.Aesthetic provisions that impose reasonable restrictions on the dimensions, placement or external appearance of a renewable energy generation device and that do not: 1.Significantly increase the cost of the device; or 2.Significantly decrease it’s performance or efficiency; Sent from Mail for Windows 10  I 1 Matt Pielsticker Subject:FW: Request fro public inforamtion From: Matt Pielsticker   Sent: Friday, August 24, 2018 1:18 PM  To: David McWilliams   Subject: RE: Request  fro public inforamtion  It sounds like it is referencing the roof mounted approval – 2017 right?  I thought we sent both of the approvals that we looked at.  From: David McWilliams   Sent: Friday, August 24, 2018 9:52 AM  To: Matt Pielsticker <  Subject: RE: Request  fro public inforamtion  Is this in reference to the ones that were installed before 2015? I’m not sure what he is referring to here.  From: Debbie Hoppe   Sent: Friday, August 24, 2018 9:24 AM  To: Matt Pielsticker <mpielsticker@avon.org>; David McWilliams <cmcwilliams@avon.org>  Subject: FW: Request fro public inforamtion  Debbie Hoppe  Town Clerk/Court Administrator  970.748.4001 (D) | 970.949.9139 (F)  www.avon.org  From: Tom Ruemmler <   Sent: Friday, August 24, 2018 9:06 AM  To: Debbie Hoppe <dhoppe@avon.org>  Subject: Re: Request fro public inforamtion  Debbie,  I 2 Thanks for the information, however it is incomplete. This information is for an application in April of 2015 for  35 ground mounted panels which was installed per plans. It appears the the application was approved by staff.  If I am wrong please correct me.  There are now an additional 20 or so panels on the roof that the owner had every right to  install. This  installation follows Avon's ordinances. I believe the panels may have been installed around 2017  after foam  roof insulation was applied to the flat roof.  Can you provide me the date when this work was done?  If I bring in 15 signatures for my petition for Avon Town Council can you verify that I have at least 10 approved  signatures. This will save my time and energy of collecting more signatures and the disruption of  other  voters time that would be unnecessary additional signatures.   Tom Ruemmler  From: Debbie Hoppe <dhoppe@avon.org>  Sent: Thursday, August 23, 2018 1:41 PM  To: Tom Ruemmler  Subject: RE: Request fro public inforamtion   Tom,  Your requested documents are found below:  https://www.dropbox.com/sh/b11l4zqrctit74w/AADVTa9UuRnv4‐7DULWnxXWca?dl=0  I 3 Rummler Request 8.23 www.dropbox.com Shared with Dropbox Thank you,  Debbie Hoppe  Town Clerk/Court Administrator  970.748.4001 (D) | 970.949.9139 (F)  www.avon.org  From: Tom Ruemmler <   Sent: Wednesday,  August 22, 2018 6:00 PM  To: Debbie Hoppe <dhoppe@avon.org>  Subject: Re: Request fro public inforamtion  see attached request for information of records for solar installation at 2190 saddle ridge loop  Tom Ruemmler  From: Debbie Hoppe <dhoppe@avon.org>  Sent: Wednesday, August 22, 2018 11:23 AM  To: Tom Ruemmler  Subject: RE: Request fro public inforamtion   I 4 Please read the attached policy and complete page 9.  Thank you,  Debbie Hoppe  Town Clerk/Court Administrator  970.748.4001 (D) | 970.949.9139 (F)  www.avon.org  Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler    Sent: Wednesday,  August 22, 2018 12:21 PM  To: Debbie Hoppe <dhoppe@avon.org>  Subject: Request fro public inforamtion  I am requesting all information concerning a solar system mounted on a flat roof  at 2190 Saddle Ridge road  that was installed within the last 2 years and the solar system that was mounted on the property behind the  duplex.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Friday, August 24, 2018 9:03 AM To:'Eric Heil - Heil Law Mail Address' Cc:Matt Pielsticker Subject:RE: FW: Appeal process Thanks, I’ll write it up.    From: Eric Heil ‐ Heil Law Mail Address   Sent: Friday, August 24, 2018 8:53 AM  To: David McWilliams <cmcwilliams@avon.org>  Cc: Matt Pielsticker <mpielsticker@avon.org>  Subject: Re: FW: Appeal process  Correct, he cannot appeal until the final decision is final.  7.16.160 (a)  An appeal may be submitted by an applicant for a development approval or by a Town Council member. The appellant must provide a written request for appeal of a decision of the Director or the PZC to the Town Clerk within fourteen (14) days after the date of the decision. The Town Council shall conduct a public hearing within forty-five (45) days of receipt of a written request for appeal.   Note that 7.16.160(e) refers to failure to act within the 40 additional days - I think this should be 35 days from date of hearing, or 40 additional days after the 35 days after the hearing? Let's put this the list of Development Code clean- ups.   Eric J. Heil, Esq., A.I.C.P.  Heil Law & Planning, LLC  P 303.518.4678  This communication may contain confidential attorney-client privileged information. Unauthorized reciept or use of this communication is not permitted. If you have received this message in error, please delete the message and contact Heil Law & Planning LLC immediately. On Thu, Aug 23, 2018 at 3:34 PM, David McWilliams <cmcwilliams@avon.org> wrote:  But he cannot appeal before that, correct?  From: Eric Heil ‐ Heil Law Mail Address   Sent: Thursday, August 23, 2018 2:08 PM  To: David McWilliams <cmcwilliams@avon.org>  Cc: Matt Pielsticker <mpielsticker@avon.org>  Subject: Re: FW: Appeal process  Yes, if Planning Commission approves final ROD at September 4 meeting then the appeal is 14 days ‐ not including  September 4 (i.e. September 18).  I 2 E  Eric J. Heil, Esq., A.I.C.P.  Heil Law & Planning, LLC  P 303.518.4678  This communication may contain confidential attorney-client privileged information. Unauthorized reciept or use of this communication is not permitted. If you have received this message in error, please delete the message and contact Heil Law & Planning LLC immediately. On Thu, Aug 23, 2018 at 2:58 PM, David McWilliams <cmcwilliams@avon.org> wrote:  So the appeal is based off of Sept. 4?  From: Tom Ruemmler <   Sent: Thursday, August  23, 2018 1:55 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Appeal process  David,  Please provide the appeal process, forms that need to be filled and the number of days before the  expiration of filing for an appeal of a PZC decision.  This will be a publicity and political nightmare for Avon.  Tom Ruemmler  I 3 I 1 David McWilliams From: Sent: To: Subject: Cristian Basso < Monday, August 20, 2018 11:27 AM David McWilliams RE: 2011 Beaver Creek Point Development Application Hi David, Thanks for forwarding this email. I just wanted to clarify that 2011 Beaver Creek Point's proposed solar project is not a ground mount system. Our design team at Sunsense Solar, Inc., which includes an on  staff structural engineer, will be able to address the Town of Avon's concerns.   We look forward to working with you to provide our client and the Town with any necessary information  regarding this project.   Let me know if you have any questions regarding this project or installing solar PV in general. Cheers! Cristian Basso Solar Consultant Sunsense Solar Carbondale, CO www.SunsenseSolar.com From: David McWilliams [cmcwilliams@avon.org] Sent: Friday, August 17, 2018 8:56 AM Subject: 2011 Beaver Creek Point Development Application Hello,   You are receiving this email because you have expressed interest in the 2011 Beaver Creek Point development  application.  A public hearing in front of Planning and Zoning Commission is scheduled for 5 pm on Tuesday the 21st.   Attached is the application materials and staff report.  Please email any comments you may have for the public record to  dhoppe@avon.org.   David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org I 2 I 1 David McWilliams From:David McWilliams Sent:Monday, August 20, 2018 8:10 AM To:'Tom Ruemmler' Subject:RE: When are we on the agenda? Correct, 5 pm sharp tomorrow.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler    Sent: Sunday, August 19, 2018 11:08 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: When are we on the agenda?  Are we first on the agenda since this was a tabled matter?  When  are we on the agenda?  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Tuesday, August 14, 2018 9:25 AM To:Tom Ruemmler Subject:RE: Staff Report Thanks, Tom, I have received this email.  I will send you the staff report when it is finalized.  There are no surprises in  there, we have talked over the PUD issues already.  The notice was published on Friday, per requirements.    I will ask Eric for his opinion, again.    David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler    Sent: Tuesday, August 14, 2018 8:41 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Staff Report  David,  Please confirm your received this email.  It has been three weeks since you received the minor changes I made to my application for my solar project  that was originally submitted in May and heard at the June 5, 2018 Planning and Zoning Committee hearing.   At my suggestion the solar application was tabled so I could make changes that addressed all concerns that  were made by you, the PZC and by members of the public. Even though I provided you a suggested staff report  and even though you merely have to modify your initial staff report, I have yet to receive your new report.  I 2 There are only 6 days left before the next PZC hearing. Can you please provide me today your staff report?  It  is not fair to keep me in the dark and provide me limited days to address any issues you may have.  Have you requested the local paper publish the required public notice?  How is the Avon town Attorney Eric Heil interpreting the below solar provisions?  Avon Colorado ordinance: Section 7.28.100 (g)  General Standards. Any person or association, regardless of the date of establishment, is prohibited from imposing private covenants, conditions, restrictions, deed clauses or other agreements between parties that prevent persons from installing and using alternative energy systems.  Colorado State Ordinance;  8‐30‐168. Unreasonable restrictions on renewable energy generation devices ‐ definitions.  1.(a) A covenant, restriction, or condition contained in any deed, contract, security instrument, or other instrument affecting the transfer or sale of, or any interest in, real property that effectively prohibits or restricts the installation or use of a solar energy device, as defined in section 38‐32.5‐100.3, RENEWABLE ENERGY GENERATION DEVICE is void and unenforceable. (2) Subsection (1) of this section shall not apply to:  1.Aesthetic provisions that impose reasonable restrictions on the dimensions, placement or external appearance of a renewable energy generation device and that do not: Significantly increase the cost of the device; or 2.Significantly decrease it’s performance or efficiency; 1.Bonafide safety requirements, required by an applicable building code or recognized electrical standard, for the protection of persons and property 2.Reasonable restriction on the installation and use of wind‐electrical generators. Sincerely, Tom Ruemmler I 3 I 1 David McWilliams From:David McWilliams Sent:Thursday, August 09, 2018 8:57 AM To:'Tom Ruemmler'; Matt Pielsticker Subject:RE: Suggested staff report Received.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler  Sent: Thursday, August 09, 2018 8:50 AM  To: David McWilliams <cmcwilliams@avon.org>; Matt Pielsticker <mpielsticker@avon.org>  Subject: Suggested staff report  David,  Please verify you have received the attached suggested staff report.  I assume you have changed your mind after I emailed you on 8‐5‐2018 my response to your email that you may recommend against Phase 3 (the solar system) because it does not comply with the 1999 initial map for the P.U.D. PROPOSAL POINT VIEW at Beaver Creek Point DESIGN THEME GENERAL GUIDELINE.  The "DESIGN THEME GENERAL GUIDELINES" also state there will be three car garages. Large garages provide room for the storage of equipment used for outdoor activities. My existing house at 2011 Beaver Creek Point has a small 2 car garage. My proposed addition will bring my home more in compliance with the "General guidelines".  I 2 What is Eric Heil's interpretation of the Colorado's and Avon's solar ordinance?  I look forward to soon receiving the staff report.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Monday, August 06, 2018 9:52 AM To:'Tom Ruemmler' Subject:RE: phase 3 Solar panels Tom,   I received this letter.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler    Sent: Sunday, August 05, 2018 12:36 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: phase 3 Solar panels  I would like you to re‐evaluate the solar array now that I am providing the attached information.   Please let me know you received the attached.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Friday, August 03, 2018 10:20 AM To:'Tom Ruemmler' Subject:RE: Site Plan showing existing lot coverage of 37.19% Attachments:L111 B1 WR 2001 Beaver Creek Point PUD.pdf Tom,   I am not finished with the report and probably will not be for a week.  I wanted to let you know that I am recommending  approval, with the condition that the solar array not be included.    I took a closer look at the PUD design guidelines, and the solar component is in violation of them (gabled roofs and cedar  fascia required). See the top left side of the attached.    David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: David McWilliams   Sent: Wednesday, August 01, 2018 4:46 PM  To: 'Tom Ruemmler'  Subject: RE: Site Plan showing existing lot coverage of 37.19%  Hi Tom,   This piece of the puzzle was due before I would notice, therefore your item is scheduled for the 21st.   David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org I 2 From: Tom Ruemmler   Sent: Saturday, July 28, 2018 9:35 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Site Plan showing existing lot coverage of 37.19%  David,  Attached is the site plan revealing 37.19% of lot 111C is now covered with impervious materials.   A maximum of 41.65% would be impervious coverings at maximum build out of the approved and  recorded building envelope.  I assume staff report will suggest a motion to approve with condition of ILC plus obtaining a building permit.  A  building department would not be granted unless all building codes are meet for items such as the solar  panel coverage of the roof.   If staff report is different from the above please let me know ASAP. Can you get staff's report to me on  Monday.  Tom  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Wednesday, August 01, 2018 4:12 PM David McWilliams Re: 11 days public notice I will make myself available on the 21st. I can not have any more delays with the short building seasons in the  mountains.  Tom  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, August 1, 2018 2:42 PM  To: Tom Ruemmler  Subject: RE: 11 days public notice   Will do.  Are you available on the 21st?  David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler <   Sent: Wednesday, August 01, 2018 2:34 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: 11 days public notice  I 2 David,  My matter was tabled per my request.  I assume a revised staff report would not take very long. Can you  please send me the revised staff report ASAP?  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, August 1, 2018 1:13 PM  To: Tom Ruemmler  Subject: RE: 11 days public notice   Yes, it seems my attempt was successful.  David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler <   Sent: Wednesday, August 01, 2018 1:40 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: 11 days public notice  David,  I do not understand your examples.    I 3 The next PZC hearing is Tuesday August the 21st correct?  If published on Saturday the 11th wouldn't that  be  11 days of public notice?  Your sentence next mentions "by Friday the 27th."     July has a Friday the 27th.  So I assume you are saying  that you have to submit to the paper on Friday the 27th for publication to start on Saturday June 28th for  there to be 11 days of publication for the Tuesday August 7th PZC hearing.  Is that what you attempted to  communicate?  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, August 1, 2018 11:24 AM  To: Tom Ruemmler  Subject: RE: 11 days public notice   Yes, it is 11 days.  To use this next PZC meeting as an example, notice was required to be published for  Tuesday the 7th by Friday the 27th.    From: Tom Ruemmler    Sent: Wednesday, August 01, 2018 12:02 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: 11 days public notice  David,  Can you help me interpret the Public Notice requirement for a tabled matter.  Is it eleven days?  If the PZC hearing is on the 11th does it has to be advertised in the paper on the 1st?  Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Public Records Request -Ruemmler From: Matt Pielsticker   Sent: Monday, July 30, 2018 12:35 PM  To: William Gray <wgray@avon.org>; David McWilliams <cmcwilliams@avon.org>  Subject: RE: Public Records Request ‐Ruemmler  Willey,  Please pull permits for these installations, if any.  Provide to David so we can assemble the packet of info.  thanks  From: William Gray   Sent: Monday, July 30, 2018 12:26 PM  To: Matt Pielsticker <mpielsticker@avon.org>; David McWilliams <cmcwilliams@avon.org>  Subject: RE: Public Records Request ‐Ruemmler  I think this is yours,   From: Brenda Torres   Sent: Monday, July 30, 2018 11:13 AM  To: William Gray <wgray@avon.org>; Matt Pielsticker <mpielsticker@avon.org>; David McWilliams  <cmcwilliams@avon.org>  Cc: Elizabeth Pierce‐Durance <epd@piercedurancelaw.com>; Eric Heil <ericheillaw@gmail.com>; Scott Wright  <SWright@avon.org>; Debbie Hoppe <dhoppe@avon.org>  Subject: Public Records Request ‐Ruemmler  Willy, Matt and/or David,  Attached please find a records request received today 07/30/2018 at 10:45 am.  Per section VI. General Procedures Section D. of the Public Records Policy; Avon must fulfill the request within three  (3) business days unless; the request cost is estimated to exceed $50.00 and Avon needs to provide a cost estimate  to the requester within three days after receipt of the Public Records request.  Please note the first hour is at no charge to the patron, and then we have to charge the patron $30.00 an hour per  your time.  Please forward your records to me with an estimated cost, if applicable. PLEASE DO NOT send to the requester.  Thank you,  Brenda Torres Deputy Town|Court Clerk (970) 748-4022 (D)|(970) 748-4000 (O) btorres@avon.org I 2 www.avon.org www.facebook.com/TownOfAvonColorado I 1 Matt Pielsticker Subject:FW: Public Records Request -Ruemmler From: Matt Pielsticker   Sent: Monday, July 30, 2018 12:35 PM  To: William Gray <wgray@avon.org>; David McWilliams <cmcwilliams@avon.org>  Subject: RE: Public Records Request ‐Ruemmler  Willey,  Please pull permits for these installations, if any.  Provide to David so we can assemble the packet of info.  thanks  From: William Gray   Sent: Monday, July 30, 2018 12:26 PM  To: Matt Pielsticker <mpielsticker@avon.org>; David McWilliams <cmcwilliams@avon.org>  Subject: RE: Public Records Request ‐Ruemmler  I think this is yours,   From: Brenda Torres   Sent: Monday, July 30, 2018 11:13 AM  To: William Gray <wgray@avon.org>; Matt Pielsticker <mpielsticker@avon.org>; David McWilliams  <cmcwilliams@avon.org>  Cc: Elizabeth Pierce‐Durance <epd@piercedurancelaw.com>; Eric Heil <ericheillaw@gmail.com>; Scott Wright  <SWright@avon.org>; Debbie Hoppe <dhoppe@avon.org>  Subject: Public Records Request ‐Ruemmler  Willy, Matt and/or David,  Attached please find a records request received today 07/30/2018 at 10:45 am.  Per section VI. General Procedures Section D. of the Public Records Policy; Avon must fulfill the request within three  (3) business days unless; the request cost is estimated to exceed $50.00 and Avon needs to provide a cost estimate  to the requester within three days after receipt of the Public Records request.  Please note the first hour is at no charge to the patron, and then we have to charge the patron $30.00 an hour per  your time.  Please forward your records to me with an estimated cost, if applicable. PLEASE DO NOT send to the requester.  Thank you,  Brenda Torres Deputy Town|Court Clerk (970) 748-4022 (D)|(970) 748-4000 (O) btorres@avon.org I 2 www.avon.org www.facebook.com/TownOfAvonColorado I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Monday, July 30, 2018 12:43 PM David McWilliams Letter from fire Department Fire Department - Roof edge to edge for Group U uninhabited structures.pdf My project is a type U structure. The attached letter from the fire department shows that solar panels can be  installed from edge to edge of type U structures as they are exempt from code.  I believe this matter show have been made a condition of PZC and should not have been addressed at  Planning  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Monday, July 30, 2018 12:57 PM David McWilliams Pictures of a deck and decks with garages below. garage nowak (Large).jpg; garage curry (Large).jpg; Deck Scherpf A (Large).jpg See attached pictures that proves the phases of our project harmonizes with the surrounding homes.  I 1 David McWilliams From:David McWilliams Sent:Friday, July 27, 2018 11:15 AM To:'Tom Ruemmler' Subject:RE: Lot size, ownership, stuff I already proved. Tom,   You characterized months ago that the fire dpt was on board with your project.  If and when you get planning approval  for the project, written confirmation will be required before a building permit will be issued.   I look forward to seeing your lot coverage calculations.    I appreciate your interest in other design projects in Avon.  The meeting went well, thanks for asking.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler <TRuemmler@hotmail.com>   Sent: Friday, July 27, 2018 10:25 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Lot size, ownership, stuff I already proved.  David,  I see the 49% figure for lot coverage you pulled out of a sentence. There were no backup calculations to  determine where the 49% came from. 37.5% is the correct amount for existing lot coverage for all impervious  lot coverings.  Most of the raw data can be retrieved for the assessor’s web site. The lot size is 9670 square feet. The house  foot print of the first floor plus patios and front entry total 2661 sq. ft. The asphalt driveway and the portion of  the common private road that is on my lot add an additional 970 sq. ft. for a total of 3631 sq. ft.  The current  lot coverage of impervious coverings is 37.5% of the lot. After the approval of the solar project the coverage  I 2 will be 40.7 %. This leaves 899 sq. ft. of additional area that can be covered in the future.  The lot coverage  issue should now be off the table. I will provide you later today an updated site plan showing lot coverage.  You have not answered some of my questions. When did you asked the fire department for a written  confirmation that solar can be installed from edge to edge on a rood over uninhabitable areas such as  garages?  Have you received written confirmation from the fire department?  I believe I have now addressed and resolved all areas of concern.    I noticed on other applications an updated ILC was not required at submission or before the PZC hearing.  I  assume you will suggest the same procedure for my project of requiring it after the project is done.  If there are any other issues that still remain on the table, please let me know today.  As stated on the plans the same architecture and colors will be used. I will drop off color samples for the paint  which will be used on wood and trims. Existing homes used synthetic stucco. The color is in the material. The  stucco color will match the existing stucco in the PUD. the Stucco textures will match.  I look forward to the staff report, which should include a motion for approval.  What was the outcome of your meeting with Matt, Eric Heil, and Scott Wright?  Tom Ruemmler  I 3 From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, July 26, 2018 3:08 PM  To: Tom Ruemmler  Subject: RE: Lot size, ownership, stuff I already proved.   Tom,   I hear your frustration with this process loud and clear.  We do not have 100% of records produced by town.    Attached is the original approval, containing what I believe are the numbers you referenced.  The point of this exercise is to confirm that your proposal satisfies the zoning of your property.  David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler <   Sent: Thursday, July 26, 2018 2:54 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Lot size, ownership, stuff I already proved.  David,  I am attempting to get a ILC. Today I called two surveyors that have previously performed surveys on  my property. I left messages to return my calls. Yesterday I called 2 other surveyors.  I 4 I again read  your June 7th email. wherein you state "ILC clearing the debate with your neighbors over the  setbacks, site coverage, lot size and anything else you think would make this a  more transparent application"   As you recall the neighbors did not provide any evidence to substantiate their allegations.  I have provided you a photo of a site plan that was accepted by Avon on 4‐4‐2004 that showed (my house, it's  current location, the remaining approved building envelope and that the ingress and egress easement barely  touches my property).  I have also  provided an engineer stamped letter from county surveyor stating the  easement does not cross my approve building envelope, a shaded plat map from the county surveyor  identifying my approve building envelope that also shows the easement does not cross my building envelope. I am now providing you information  from the county assessor web site that shows the lot size to be .222 acres  (9,670 sq. ft) and ownership of the property to be Malahide LLC. I previous gave you information that Judith  Douglas and I own Malahide LLC.  Doesn't the above contradict all allegations that I can not build within my APPROVED and accepted by Avon  building envelope? Does the above prove beyond any doubt that I have a remaining building envelope that  has no easements to prevent building in it.  Thus I believe I have already cleared up all allegations made by others.  How come Avon does not have in its records sheet C 1.1?  This is the site plan for the deck addition in 2004  that provides a ton of information. I send you a picture of C 1.1 the other day.  Can you please provide be with the map, sheet or from where you pulled the lot coverage square footage?  Have you obtained written confirmation from the fire department that I can install solar from edge to edge  of a roof over inhabitable areas such as garages, decks and outbuildings?  I 5 I am doing my best to provide you an ILC with all information you need. Do you  still need it seeing all  allegations have been addressed>  Tom  I 1 David McWilliams From:David McWilliams Sent:Thursday, July 26, 2018 10:17 AM To:'Tom Ruemmler' Subject:RE: Commitment (2011 BEAVER CREEK POINT)(Buyer: )(Our 50051206) Attachments:L111 B1 WR ILC Framing.pdf; L111 B1 WR Topo.pdf Hi Tom,   Attached are two ILCs we have on record.  Only the first answers your question (from 2001, not 2004), the second is for  your information.   Thanks, I have received the Title Report.  David   From: Tom Ruemmler  Sent: Thursday, July 26, 2018 8:18 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Fw: Commitment (2011 BEAVER CREEK POINT)(Buyer: )(Our 50051206)  David,  I am forwarding you an email from Land Title.  It is a current title report etc.  I am working on obtaining and ILC.  A new ILC from a different surveyor will cost in excess of $1,000.  Can you please provide me the name of the surveyor who did the ILC when my house was built and the  surveyor who did the ILC when the deck addition was added and Avon accepted the Plans that showed the  remaining building envelope in, I think, April 2004?  Please let me know that you received this email and title report.  From: eaglecountyrequests@ltgc.com <eaglecountyrequests@ltgc.com>  Sent: Wednesday, July 25, 2018 2:35 PM  Subject: Commitment (2011 BEAVER CREEK POINT)(Buyer: )(Our 50051206)   Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.Land Title Guarantee Company Your Documents from Land Title   Invoice Commitment I 2 All documents as one PDF Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://blueprint.ltgc.com/document/image/2018-07-25/ltgc/ltgc.png Land Title Guarantee Company Customer Distribution Right-click or tap and hold here to download pprotect your privacy, Outlook prevented automof this picture from the Internet.https://www.ltgc.com/WebImages/templateimang PREVENT FRAUD - Please remember to call a member of our closing team when init Order Number: V50051206 Property Address: 2011 BEAVER CREEK POINT, AVON, CO 81620 PLEASE CONTACT YOUR CLOSER OR CLOSER'S ASSISTANT FOR WIRE TRANSFER INSTRUCTIONS For Closing Assistance Seller/Owner MALAHIDE LLC Attention: TOM RUEMMLER Delivered via: Electronic Mail Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://blueprint.ltgc.com/document/image/2018-07-25/ltgc/ltgc.png Land Title Guarantee Company Estimate of Title Fees Order Number: V50051206 Date: 07/25/2018 Property Address: 2011 BEAVER CREEK POINT, AVON, CO 81620 Parties: MALAHIDE, LLC, A COLORADO LIMITED LIABILITY COMPANY Visit Land Title's Website at www.ltgc.com for directions to any of our off Estimate of Title insurance Fees "TBD" Commitment If Land Title Guarantee Company will be closing this transaction, the fees listed above will be Thank you for your order! I 3 Note: The documents linked in this commitment should be reviewed carefully. These documents, such as covenants conditions aproperty. You may wish to engage legal assistance in order to fully understand and be aware of the implications of the effect of the Chain of Title Documents: Eagle county recorded 05/28/2015 under reception no. 201509394 Plat Map(s): Eagle county recorded 11/23/1999 under reception no. 715571 ALTA COMMITMENT Old Republic National Title Insurance Company Schedule A Property Address: 2011 BEAVER CREEK POINT, AVON, CO 81620 1.Effective Date: 07/23/2018 at 5:00 P.M. 2.Policy to be Issued and Proposed Insured: "TBD" CommitmentProposed Insured:  3.The estate or interest in the land described or referred to in this Commitment and covered herein is: A Fee Simple 4.Title to the estate or interest covered herein is at the effective date hereof vested in: MALAHIDE, LLC, A COLORADO LIMITED LIABILITY COMPANY 5.The Land referred to in this Commitment is described as follows: LOT 111C, 2001 BEAVER CREEK POINT, ACCORDING TO THE PLAT RECORDED NOVEMBER 23, 1999 AT RECEPTIORECORDED NOVEMBER 23, 1999 AT RECEPTION NO. 715572, COUNTY OF EAGLE, STATE OF COLORADO. Copyright 2006-2018 American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are Title Association. Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of thi s pi ctu re from the In ternet.https://blueprint.ltgc.com/static/document/images/alta/lo go.png I 4 ALTA COMMITMENT Old Republic National Title Insurance Company Schedule B, Part I (Requirements) Order Number: V50051206 All of the following Requirements must be met: This proposed Insured must notify the Company in writing of the name of any party not referred to in this or who will make a loan on the Land. The Company may then make additional Requirements or Exception Pay the agreed amount for the estate or interest to be insured. Pay the premiums, fees, and charges for the Policy to the Company. Documents satisfactory to the Company that convey the Title or create the Mortgage to be insured, or bot and recorded in the Public Records. THIS COMMITMENT IS FOR INFORMATION ONLY, AND NO POLICY WILL BE ISSUED PURSUANT HERETO ALTA COMMITMENT Old Republic National Title Insurance Company Schedule B, Part II (Exceptions) Order Number: V50051206 This commitment does not republish any covenants, condition, restriction, or limitation contained in anextent that the specific covenant, conditions, restriction, or limitation violates state or federal law basegender identity, handicap, familial status, or national origin. 1.Any facts, rights, interests, or claims thereof, not shown by the Public Records but that could be ascer asserted by persons in possession of the Land. 2.Easements, liens or encumbrances, or claims thereof, not shown by the Public Records. 3.Any encroachment, encumbrance, violation, variation, or adverse circumstance affecting the Title that survey of the Land and not shown by the Public Records. 4.Any lien, or right to a lien, for services, labor or material heretofore or hereafter furnished, imposed by 5.Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the pu date hereof but prior to the date of the proposed insured acquires of record for value the estate or interCommitment. 6.(a) Taxes or assessments that are not shown as existing liens by the records of any taxing authority ththe Public Records; (b) proceedings by a public agency that may result in taxes or assessments, or no the records of such agency or by the Public Records. 7.(a) Unpatented mining claims; (b) reservations or exceptions in patents or in Acts authorizing the issua 8.RIGHTS OF WAY FOR DITCHES OR CANALS CONSTRUCTED BY THE AUTHORITY OF THE UNITED STA RECORDED NOVEMBER 23, 1949, IN BOOK 134 AT PAGE 524. 9.RESERVATION OF ALL THE COAL AND OTHER MINERALS IN THE LAND TOGETHER WITH THE RIGHT PURSUANT TO THE PROVISIONS AND LIMITATIONS OF THE ACT OF DECEMBER 29, 1916 AS RESERVIN BOOK 134 AT PAGE 524. I 5 10.RESTRICTIVE COVENANTS WHICH DO NOT CONTAIN A FORFEITURE OR REVERTER CLAUSE, BUT O ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARIT ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LACOVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW, AS CONTAINED IN INSTRUMENT PAGE 844. 11.EASEMENTS, CONDITIONS, COVENANTS, RESTRICTIONS, RESERVATIONS AND NOTES ON THE WILD OCTOBER 8, 1981 IN BOOK 330 AT PAGE 78. 12.EASEMENTS, CONDITIONS, COVENANTS, RESTRICTIONS, RESERVATIONS AND NOTES ON THE PLATNOVEMBER 23, 1999 AT RECEPTION NO. 715571. 13.RESTRICTIVE COVENANTS, WHICH DO NOT CONTAIN A FORFEITURE OR REVERTER CLAUSE, BUT OANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARIT ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LA COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW, AS CONTAINED IN INSTRUMENTRECEPTION NO. 715572. 14.TERMS, CONDITIONS AND PROVISIONS OF EASEMENT RECORDED APRIL 09, 2018 AT RECEPTION N 15.DEED OF TRUST DATED MAY 20, 2018 FROM MALAHIDE, LLC, A COLORADO LIMITED LIABILITY COMPFOR THE USE OF MATT STEFANAE TO SECURE THE SUM OF $100,000.00, AND ANY OTHER AMOUNT RECORDED MAY 24, 2018, UNDER RECEPTION NO. 201808864. 16.DEED OF TRUST DATED AUGUST 01, 2015 FROM MALAHIDE, LLC, A COLORADO LIMITED LIABILITY C COUNTY FOR THE USE OF TOM RUEMMLER TO SECURE THE SUM OF $481,375.22, AND ANY OTHERRECORDED MAY 24, 2018, UNDER RECEPTION NO. 201808865. Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of thi s pi ctu re from the In ternet.https://blueprint.ltgc.com/document/image/2018-07-25/ltgc/ltgc.png LAND TITLE GUARANTEE COMPANY DISCLOSURE STATEMENTS Note: Pursuant to CRS 10-11-122, notice is hereby given that: The Subject real property may be located in a special taxing district. A certificate of taxes due listing each taxing jurisdiction will be obtained from the county treasurer of the county in whic authorized agent unless the proposed insured provides written instructions to the contrary. (for an Owner's Policy of Tproperty). The information regarding special districts and the boundaries of such districts may be obtained from the Board of Cou County Assessor. Note: Effective September 1, 1997, CRS 30-10-406 requires that all documents received for recording or filing in the clerk and rec a left, right and bottom margin of at least one half of an inch. The clerk and recorder may refuse to record or file any document thamargin shall not apply to documents using forms on which space is provided for recording or filing information at the top margin of Note: Colorado Division of Insurance Regulations 8-1-2 requires that "Every title entity shall be responsible for all matters which aentity conducts the closing and is responsible for recording or filing of legal documents resulting from the transaction which was cl the closing of the insured transaction and is responsible for recording the legal documents from the transaction, exception numberPolicy when issued. Note: Affirmative mechanic's lien protection for the Owner may be available (typically by deletion of Exception no. 4 of Schedule Bissued) upon compliance with the following conditions: The land described in Schedule A of this commitment must be a single family residence which includes a condominiumNo labor or materials have been furnished by mechanics or material-men for purposes of construction on the land des months. I 6 The Company must receive an appropriate affidavit indemnifying the Company against un-filed mechanic's and materThe Company must receive payment of the appropriate premium. If there has been construction, improvements or major repairs undertaken on the property to be purchased within six mto obtain coverage for unrecorded liens will include: disclosure of certain construction information; financial informationof the appropriate premium fully executed Indemnity Agreements satisfactory to the company, and, any additional requ aforesaid information by the Company. No coverage will be given under any circumstances for labor or material for which the insured has contracted for or agreed to pay Note: Pursuant to CRS 10-11-123, notice is hereby given: This notice applies to owner's policy commitments disclosing that a mineral estate has been severed from the surface estate, in S That there is recorded evidence that a mineral estate has been severed, leased, or otherwise conveyed from the surfa party holds some or all interest in oil, gas, other minerals, or geothermal energy in the property; and That such mineral estate may include the right to enter and use the property without the surface owner's permission. Note: Pursuant to CRS 10-1-128(6)(a), It is unlawful to knowingly provide false, incomplete, or misleading facts or information to a attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance, and civil damages. Any insuraprovides false, incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or attemp settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance within the Departme Note: Pursuant to Colorado Division of Insurance Regulations 8-1-3, notice is hereby given of the availability of a closing protect with this transaction. Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of thi s pi ctu re from the In ternet.https://blueprint.ltgc.com/document/image/2018-07-25/ltgc/ltgc.png JOINT NOTICE OF PRIVACY POLICY OF LAND TITLE GUARANTEE COMPANY, LAND TITLE GUARANTEE COMPANY OF SUMMIT C LAND TITLE INSURANCE CORPORATION AN OLD REPUBLIC NATIONAL TITLE INSURANCE CO This Statement is provided to you as a customer of Land Title Guarantee Company as agent for Land Title Insurance Corporation We want you to know that we recognize and respect your privacy expectations and the requirements of federal and state privacy l recognize that maintaining your trust and confidence is the bedrock of our business. We maintain and regularly review internal andpersonal information ("Personal Information"). In the course of our business, we may collect Personal Information about you from: applications or other forms we receive from you, including communications sent through TMX, our web-based your transactions with, or from the services being performed by us, our affiliates, or others; a consumer reporting agency, if such information is provided to us in connection with your transaction; and The public records maintained by governmental entities that we either obtain directly from those entities, or from Our policies regarding the protection of the confidentiality and security of your Personal Information are as follows: We restrict access to all Personal Information about you to those employees who need to know that informatio We maintain physical, electronic and procedural safeguards that comply with federal standards to protect your intrusion. I 7 Employees who violate our strict policies and procedures regarding privacy are subject to disciplinary action. We regularly assess security standards and procedures to protect against unauthorized access to Personal Inf WE DO NOT DISCLOSE ANY PERSONAL INFORMATION ABOUT YOU WITH ANYONE FOR ANY PURPOSE THAT IS NOT P Consistent with applicable privacy laws, there are some situations in which Personal Information may be disclosed. We may disclo permission; when we are required by law to do so, for example, if we are served a subpoena; or when we suspect fraudulent or crwhen otherwise permitted by applicable privacy laws such as, for example, when disclosure is needed to enforce our rights arising Our policy regarding dispute resolution is as follows: Any controversy or claim arising out of or relating to our privacy policy, or thethe rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in an Commitment For Title Insurance Issued by Old Republic National Title Insurance C NOTICE IMPORTANT—READ CAREFULLY: THIS COMMITMENT IS AN OFFER TO ISSUE ONE OR MORE TITLE INSURANCE POLICIES. ALL CLAIMS OR REMEDCOMMITMENT OR THE POLICY MUST BE BASED SOLELY IN CONTRACT. THIS COMMITMENT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERCREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. THE COMPANY’S OBLIGATION UNDER THIS COMMITMENT IS TO ISSUE A POLICY TO A PROPOSED INSURED IDENTIFIED IN SCHEDULE A IN ACCTHE COMPANY HAS NO LIABILITY OR OBLIGATION INVOLVING THE CONTENT OF THIS COMMITMENT TO ANY OTHER PERSON. . COMMITMENT TO ISSUE POLICY Subject to the Notice; Schedule B, Part I—Requirements; Schedule B, Part II—Exceptions; and the Commitment Conditions, Old Republic National Title Insuranthe Policy according to the terms and provisions of this Commitment. This Commitment is effective as of the Commitment Date shown in Schedule A for each Poli both the specified dollar amount as the Proposed Policy Amount and the name of the Proposed Insured. If all of the Schedule B, Part I—Requirements have not bterminates and the Company’s liability and obligation end. COMMITMENT CONDITIONS 1. DEFINITIONS1. “Knowledge†or “Knownâ € : Actual or imputed knowledge, but not constructive notice imparted by the Public Records.2. “Land†: The land described in Schedule A and affixed improvements that by law constitute real property. The term “Land†does not includright, title, interest, estate, or easement in abutting streets, roads, avenues, alleys, lanes, ways, or waterways, but this does not modify or limit the exten 3. “Mortgage†: A mortgage, deed of trust, or other security instrument, including one evidenced by electronic means authorized by law.4.  “Policy†: Each contract of title insurance, in a form adopted by the American Land Title Association, issued or to be issued by the Company pu5.  “Proposed Insured†: Each person identified in Schedule A as the Proposed Insured of each Policy to be issued pursuant to this Commitment.6. “Proposed Policy Amount†: Each dollar amount specified in Schedule A as the Proposed Policy Amount of each Policy to be issued pursuant to t7. “Public Records†: Records established under state statutes at the Commitment Date for the purpose of imparting constructive notice of matters re 8. “Title†: The estate or interest described in Schedule A. 2. If all of the Schedule B, Part I—Requirements have not been met within the time period specified in the Commitment to Issue Policy, Comitment termin3. The Company’s liability and obligation is limited by and this Commitment is not valid without:1. the Notice; 2. the Commitment to Issue Policy;3. the Commitment Conditions;4. Schedule A;5. Schedule B, Part I—Requirements; and6. Schedule B, Part II—Exceptions; and 7. a counter-signature by the Company or its issuing agent that may be in electronic form. Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of thi s pi ctu re from the In ternet.https://blueprint.ltgc.com/static/document/images/ort/lo go.png I 8 4.COMPANY’S RIGHT TO AMEND The Company may amend this Commitment at any time. If the Company amends this Commitment to add a defect, lien, encumbrance, adverse claim, oliability of the Company is limited by Commitment Condition 5. The Company shall not be liable for any other amendment to this Commitment. 5.LIMITATIONS OF LIABILITY1. The Company’s liability under Commitment Condition 4 is limited to the Proposed Insured’s actual expense incurred in the interval between thedelivery of the amended Commitment, resulting from the Proposed Insured’s good faith reliance to:i. comply with the Schedule B, Part I—Requirements;ii. eliminate, with the Company’s written consent, any Schedule B, Part II—Exceptions; oriii. acquire the Title or create the Mortgage covered by this Commitment. 2. The Company shall not be liable under Commitment Condition 5(a) if the Proposed Insured requested the amendment or had Knowledge of the matter a3. The Company will only have liability under Commitment Condition 4 if the Proposed Insured would not have incurred the expense had the CommitmentProposed Insured.4. The Company’s liability shall not exceed the lesser of the Proposed Insured’s actual expense incurred in good faith and described in Commitme5. The Company shall not be liable for the content of the Transaction Identification Data, if any. 6. In no event shall the Company be obligated to issue the Policy referred to in this Commitment unless all of the Schedule B, Part I—Requirements have7. In any event, the Company’s liability is limited by the terms and provisions of the Policy. 6.LIABILITY OF THE COMPANY MUST BE BASED ON THIS COMMITMENT1. Only a Proposed Insured identified in Schedule A, and no other person, may make a claim under this Commitment. 2. Any claim must be based in contract and must be restricted solely to the terms and provisions of this Commitment.3. Until the Policy is issued, this Commitment, as last revised, is the exclusive and entire agreement between the parties with respect to the subject matterrepresentations, and proposals of any kind, whether written or oral, express or implied, relating to the subject matter of this Commitment.4. The deletion or modification of any Schedule B, Part II—Exception does not constitute an agreement or obligation to provide coverage beyond the term5. Any amendment or endorsement to this Commitment must be in writing and authenticated by a person authorized by the Company. 6. When the Policy is issued, all liability and obligation under this Commitment will end and the Company’s only liability will be under the Policy. 7.IF THIS COMMITMENT HAS BEEN ISSUED BY AN ISSUING AGENT The issuing agent is the Company’s agent only for the limited purpose of issuing title insurance commitments and policies. The issuing agent is notservices. 8.PRO-FORMA POLICY The Company may provide, at the request of a Proposed Insured, a pro-forma policy illustrating the coverage that the Company may provide. A pro-formdelivered to a Proposed Insured, nor is it a commitment to insure. 9.ARBITRATION The Policy contains an arbitration clause. All arbitrable matters when the Proposed Policy Amount is $2,000,000 or less shall be arbitrated at the option parties. A Proposed Insured may review a copy of the arbitration rules at http://www.alta.org/arbitration. IN WITNESS WHEREOF, Land Title Insurance Corporation has caused its corporate name and seal to be affixed by its duly authorized officers on the date shownauthorized signatory. Issued by: Land Title Guarantee Company 3033 East First Avenue Suite 600 Denver, Colorado 80206 303-321-1880 Right-click here to dowTo help prprivacy, Oautomatic dthi s pi ctu reIn ternet.https://bludocument/25/ltg/sign President Right-click here to dowTo help prprivacy, Oautomatic dthi s pi ctu reIn ternet.https://blustatic/do cut/seal.png I 9 This page is only a part of a 2016 ALTA® Commitment for Title Insurance issued by Land Title Insurance Corporation. This Commitment is not valid without th to Issue Policy; the Commitment Conditions; Schedule A; Schedule B, Part I—Requirements; and Schedule B, Part II—Exceptions; and a counter-signature byagent that may be in electronic form.  Copyright 2006-2016 American Land Title Association. All rights reserved. The use of this Form (or any derivative thereof) is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prolicense from the American Land Title Association. Eagle countyrequests Land Title Guarantee Company eaglecountyrequests@ltgc.com www.ltgc.com Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of thi s pi ctu re from the In ternet.LTGC These images are provided for informational purposes only. They are not guaranteed as to availability or quality. Content in this email is Copyright LT Systems, L.L.C. All rights reserved. template: commitment.html 08/2016   I 1 Matt Pielsticker Subject:FW: Site Plan shows lot coverage From: Matt Pielsticker   Sent: Wednesday, July 25, 2018 9:21 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: RE: Site Plan shows lot coverage  I can’t read it  From: David McWilliams   Sent: Wednesday, July 25, 2018 8:34 AM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Site Plan shows lot coverage  Thoughts?  From: Tom Ruemmler     Sent: Wednesday, July 25, 2018 7:05 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Site Plan shows lot coverage  The planning department should have copies of the site plan received by the Avon Community Development  department on 4‐2‐2004. Please include the site plan in the packet to the PZC.  The attached site plans show the lot coverage. Hardly any of the road easement is on my property. After the  addition there will be a lot less than 50% coverage of the lot.  I doubt that an earth quake or anything else has caused a change to the survey and site plan. Do you still need  a current survey and title report before the hearing?  These are unnecessary expenses at this time.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Wednesday, July 25, 2018 3:09 PM To:Tom Ruemmler Subject:RE: Site Plan shows lot coverage Hi Tom,   These documents will be included in the file.    I’m afraid I don’t see the info you are referring to for square footage and look forward to seeing the ILC.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler < >   Sent: Wednesday, July 25, 2018 7:05 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Site Plan shows lot coverage  The planning department should have copies of the site plan received by the Avon Community Development  department on 4‐2‐2004. Please include the site plan in the packet to the PZC.  The attached site plans show the lot coverage. Hardly any of the road easement is on my property. After the  addition there will be a lot less than 50% coverage of the lot.  I doubt that an earth quake or anything else has caused a change to the survey and site plan. Do you still need  a current survey and title report before the hearing?  These are unnecessary expenses at this time.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Tuesday, July 24, 2018 3:44 PM To:'Tom Ruemmler' Subject:RE: Please let me know you received these plans and surveyor letter Thank you.  David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler  Sent: Tuesday, July 24, 2018 3:00 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Please let me know you received these plans and surveyor letter  David,  In my case I have a approved building envelope in the PUD that was recorded many years ago that Avon  approved. Avon did not object to it within the time limit. So calculating square footage of lot coverage makes  no difference.  Furthermore, the acting chairperson already stated it makes no difference as I am under 50%  lot coverage.  I assume that my recorded building envelope is the size it is because it is under 50% lot  coverage.  It you still want me to get an unnecessary survey and title report before I obtain PZC approval and not taking  the logical position of making it a condition of the approval, I will do it and this process will become a part of  the record.  I 2 It is my belief that when you see requirements like this in the municipal code you should bring it to the  attention of the Town council and recommend it be removed. Why? It is your generation that has a hard time  buying property as a result or unnecessary cost.  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, July 24, 2018 12:49 PM  To: Tom Ruemmler  Subject: RE: Please let me know you received these plans and surveyor letter   Tom,   I cited numbers regarding building square footage, ripped from the original application, and during the  hearing, you said those were wrong.  An ILC will aid me in this.  The proposed driveway passes through the shared drive easement.  It is not shown on a site plan, and I don’t  know how the two interact.  An ILC will aid me in this by showing the relationship (location) of the  improvements to each other.  I currently have several open planning applications with complete Title Reports.  Just Friday I requested a new  ILC because the one provided was from 2005.    Sincerely,   David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! I 3 From: Tom Ruemmler  Sent: Tuesday, July 24, 2018 11:00 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Please let me know you received these plans and surveyor letter  David,  These requirements would be very expensive for an application, especially if the application was denied.  I assume the title report is to prove our ownership of the property. Didn't we do this when we filled out forms  for the application?  Isn't' the survey to show that the project is built within the building envelope?  If so it would seem reasonable  to do the survey after the project is approved.  Would it be possible to get approval contingent on the above conditions as this would help reduce the cost of  housing, which is a major problem in this valley?  Has each application prior to mine provided a title report and survey before approval?  Tom  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, July 24, 2018 8:51 AM  To: Tom Ruemmler  Subject: RE: Please let me know you received these plans and surveyor letter   I 4 Mr. Rummler,   I have not done a full completeness review, but would like to point out the following items that are not  included:  Title report of the property  ILC.  (survey).  Town code section 7.16.020(b)(vi) states the following for completeness: (vi) Survey no more  than three (3) years old stamped by a surveyor licensed in the State of Colorado.  I apologize that I did not make this a requirement of the original application, it was an oversight.  I did,  however, request these pieces in a June 7 email when we discussed steps going forward.    I will conduct a full review promptly.  Best,   David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler  Sent: Monday, July 23, 2018 6:49 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Please let me know you received these plans and surveyor letter  David,  Attached are:  I 5 Phase 1, 2 and 3 of the solar project.  Letter from the county surveyor confirming there are no easements in my building envelope.  Word Document explaining application changes etc.  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Monday, July 09, 2018 12:28 PM To:'Tom Ruemmler' Subject:RE: Dates of PZC hearings My apologies.   Staff will not issue a building permit before the fire district has taken a look.  Last time, I never got word from them,  which you alluded was to be based on your conversations with them.  We are happy to refer your final design to them asap.    David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler     Sent: Monday, July 09, 2018 11:21 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Dates of PZC hearings  You did not respond to my questions concerning ERFPD OK for installing solar panels.  Please respond.  Sent from Outlook  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, July 9, 2018 9:56 AM  To: Tom Ruemmler  Subject: RE: Dates of PZC hearings   Tom,   The dates, and the deadlines, provided.  Please note that staff has two phases for review: a completeness  review, in which we verify all information that is required is present, and a staff report phase.  Therefore, if the  application is not found to be complete, the PZC date may be pushed back.  I 2 PZC Deadline  8/7/18 7/23/18  8/21/18                8/6/18  9/4/18 8/20/18  I am interested in seeing the update.  David McWilliams, AICP  Town Planner  Town of Avon  970.748.4023  www.avon.org From: Tom Ruemmler     Sent: Monday, July 09, 2018 9:02 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Dates of PZC hearings  Please advise me of the dates of the next three PZC hearings and the last day for the planning department to  receive the plans from me.  Please advise when the planning department first requested comments from the Eagle River Fire Protection  District.  Has the district responded orally and when? Has the district responded in writing? When?   Did the  ERFPD advise the planning department that solar panels installed over non‐conditioned space (non‐living  areas) does not require 3 foot of distance between the panels the edges of the roof. In other words the panels  can extend to all edges of the roof over non‐living areas.  Per our discussion, I will be submitting the plans as a phased project. The phases are:  1.A second story deck with railing and a patio below. The deck will be similar to the existing deck at 2001 Beaver Creek Point. It will mimic the railings, colors etc and thus will harmonize with existing five homes in the PUD. 2.An enclosed storage area under the deck. The storage area will be similar to the three existing homes that have decks over garages. The same stucco texture, colors and trims will be used for the siding. It I 3 will have a 10 foot wide garage door that mimics the 10 wide garage door at 2019 Beaver Creek Point  and thus will harmonize with the existing 5 house in the PUD.   3.A roof for shade over the deck. This will make the deck more useable. The roof will have a fire rating of at least 3, will meet all Avon requirements and will be non‐reflective. The head clearance at the south  side of the roof will be at least 7 feet even though code does not require this amount of clearance.   4.Solar panels mounted above the roof.  Even though the panels will not extend more than 2 feet over a slanted roof the top row of 6 panels will not be installed.   Tom Ruemmler  Sent from Outlook  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://ipmcdn.avast.com/images/icons/icon-envelope-tick-green-av g-v1.p ng Virus-free. www.avg.com I 1 David McWilliams From:David McWilliams Sent:Monday, July 02, 2018 10:25 AM To:'Tom Ruemmler' Subject:RE: Variance Attachments:Fee Schedule March 2016.pdf; Agree to Pay.pdf; Certified Property Owners List.pdf; Variance Review Process.pdf; Land Development Application_Fillable.pdf Hi Tom, per our discussion, attached is the application materials for the variance.    Please use the information in the previous email to inform the process.  Mailed notice to neighbors within 300 feet is  required.    Again, I would advise the completion of the development application currently tabled by PZC before pursuing any other  application type.  Another way to say this is that staff is unwilling to have one application “live” that includes a variance  and another “live” that does not.  If the design you seek includes the need for a variance, so be it, but please seek only  one design!  The list of information required for any application remains unchanged from what is below.    Sincerely,   David McWilliams, AICP Town Planner Town of Avon 970.748.4023 www.avon.org From: David McWilliams   Sent: Thursday, June 07, 2018 10:37 AM  To: Tom Ruemmler <TRuemmler@hotmail.com>  Subject: RE: Variance  Good morning,   A few weeks ago I sent you the variance procedures, found at  https://library.municode.com/co/avon/codes/home_rule_charter_and_code?nodeId=CD_TIT7DECO_CH7.16DEREPR_7. 16.110VA.  This includes the following criteria and required findings, which to my understanding (exceeding setback lines  to position a structure for solar collection), I think is a stretch to meet them.    Review Criteria. The PZC shall use the following review criteria as the basis for a decision on an application for a variance: (c) (1) I 2 The degree to which relief from the strict or literal interpretation and enforcements of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of the Development Code without grant of special privilege; (2) The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities and public safety; (3) Such other factors and criteria related to the subject property, proposed development or variance request as the decision-making body deems applicable to the proposed variance. (d) Required Findings. The PZC shall make the following written findings before granting a variance: (1) That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; (2) That the granting of the variance will not be detrimental to the public health, safety or welfare or materially injurious to properties or improvements in the vicinity; (3) That the variance is warranted for one (1) or more of the following reasons: (i) The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of the Development Code; (ii) There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; or (iii) The strict or literal interpretation and enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same zone district; For the driveway, below is the language from the code.  Please demonstrate the 26’ compliance you purport in a site  plan.  There is no accompanying “rationale” in the code.    (ii) Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists. My staff report speaks of a disharmony with the surrounding context etc.  I would suggest using what I wrote to guide a  potential redesign.   Noting the “site screen” would be a great thing to include in a more robust application narrative, which I suggest  producing along with any other modifications.  I 3 Staff would also require the following items before going forward:  Title report of the property  ILC clearing the debate with your neighbors over the setbacks, site coverage, lot size, and anything else you think would  make this a more transparent application.    Mr. Rummler, the name of the game is transparency.  PZC did not feel like they had enough information, providing it is  paramount to the success of this application.  Thanks,   From: Tom Ruemmler     Sent: Thursday, June 07, 2018 7:47 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Variance  David,  What do you thinks about a variance to allow us to build outside of our approved building envelope  (about 4  feet more to the east and 2 feet more to the south). By providing a variance the 6 solar panels that extend  over the existing roof would be eliminated. We would then reduce the size of the system from 21 panels to 19  panels.    The walls of the storage area would be moved out some.  The roof overhang would protrude into  the additional area allowed by the variance thus the foot print on the ground would  not significantly increase.  We would be under the 50% of lot coverage.  All my designs will harmonized with the existing architecture of three other homes that have decks over  garages. I am using the same stucco texture, same railings, same colors etc.  The project will look like it was  original construction.  My original designed was building entirely within our building envelope so that we would not need a variance. If we are not allowed the variance and  the 6 panels that overhang our house are eliminated, this significantly  reduces energy output. The original design would have been 40% greater in energy output than a new design  with 6 less panels.  I am OK with raising the south end of the roof to provide more headroom and I am open to other suggestions. I 4 Can you clarify the 20 feet in front of a garage door.  Is this mainly for turning radius considerations or for  parking?  Please look at the plan that has a driveway exiting on the east side ‐ but eliminate the driveway on  the east side.    The west side wall of the "storage area" is  on an angle. There is over 26 feet of asphalt outside the west wall  of the storage area ("the future garage door for a care giver for the elderly").  Noticed I added additional  asphalt  for parking.  Considering the foregoing, the driveway on the east side could be eliminated and there  would be more than 20 feet in front of the west wall and there would be an area for parking.  To clarify the "sight screen" I mentioned.  This is not a separate component. The "sight screen" is the west wall  extending up to the new roof that the solar collectors are mounted on.  The sight screen blocks my neighbors  views of activities on the deck and also blocks the winds that is normally from the west.  The roof over the  deck and the "sight screen" make the deck very functional.  Please provide your thoughts and suggestions that the planning department thinks is a better design.  Tom  Right-click or tap and hold here to download pictuprotect your privacy, Outlook prevented automatthis picture from the Internet.https://ipmcdn.avast.com/images/icons/icon-enve-av g-v1.p ng Virus-free. www.avg.com I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler < Tuesday, May 15, 2018 5:23 PM David McWilliams Panels are clearly lower than the highest ridge Binder07-may.pdf The highest ridge and the chimney is much higher than the solar panels. See attached architectural drawing.  If  you disagree please let me know.  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Tuesday, June 05, 2018 1:19 PM David McWilliams Can I see if my pictures will display David,  Can I see the room again?   Is a good time now (1:20 PM)?    Can I see if my pictures will directly display from my USB drive and that I can easy move from one picture to  the next.  If not can you help me put them into a power point format. this should not take long.  I arranged my new pictures and re‐arranged  PPP 1 and  PPP 2.  Tom  I 1 David McWilliams From:David McWilliams Sent:Tuesday, June 05, 2018 8:23 AM To:'Tom Ruemmler' Subject:RE: Questions Paul emailed on Thursday.  There are none that come to mind.  Please refer to the list of all the solar permits I sent you for a good idea of the types  staff has approved.   An ILC is an Improvement location certificate that determines where things are to demonstrate compliance with  setbacks, easements, height, etc.  From: Tom Ruemmler [mailto:TRuemmler@hotmail.com]   Sent: Monday, June 04, 2018 3:48 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Questions  When did  Paul Nowak email his comments to you.  How many solar voltaic systems applications been denied? When and why for each?  What is ILC?  Tom Ruemmler  I 1 David McWilliams From:David McWilliams Sent:Tuesday, June 05, 2018 1:40 PM To:'Tom Ruemmler' Subject:RE: other emails and comments Attachments:10.B Pub Comments.pdf The attached are the public comments received and included as attachments to the report.   From: Tom Ruemmler [mailto:TRuemmler@hotmail.com]   Sent: Tuesday, June 05, 2018 1:26 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: other emails and comments  We did not get a copy of Dave Scherpf comments.  Does the clerk have comments that we have not seen?  Have any new comments been emailed to you?  Can you please forward them?  When is a good time to see if my pictures  will display from my USB drive and that I can smoothly move to the  next picture?  Tom  I 1 David McWilliams From:David McWilliams Sent:Tuesday, June 05, 2018 9:51 AM To:'Tom Ruemmler' Subject:RE: Is it OK now to see the room and equipment Attachments:Public Comments for Tuesday.docx Public Comments not included in the packet:  From: Tom Ruemmler [mailto:TRuemmler@hotmail.com]   Sent: Tuesday, June 05, 2018 8:46 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Is it OK now to see the room and equipment  I will come down now.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, June 5, 2018 7:39 AM  To: Tom Ruemmler  Subject: RE: Is it OK now to see the room and equipment   Sure, Tom  The room is busy at 10 am.   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! I 2 From: Tom Ruemmler     Sent: Tuesday, June 05, 2018 8:36 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Is it OK now to see the room and equipment  Is now a good time to see the room and equipment?  Tom  I 1 David McWilliams From:David McWilliams Sent:Tuesday, June 05, 2018 1:47 PM To:Tom Ruemmler Subject:RE: Can I see if my pictures will display Tom, please just put them in a powerpoint and have them ready for projection.  If you do not have powerpoint, perhaps  the library can help you.    From: Tom Ruemmler     Sent: Tuesday, June 05, 2018 1:19 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Can I see if my pictures will display  David,  Can I see the room again?   Is a good time now (1:20 PM)?    Can I see if my pictures will directly display from my USB drive and that I can easy move from one picture to  the next.  If not can you help me put them into a power point format. this should not take long.  I arranged my new pictures and re‐arranged  PPP 1 and  PPP 2.  Tom  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Tuesday, June 05, 2018 1:26 PM David McWilliams other emails and comments We did not get a copy of Dave Scherpf comments.  Does the clerk have comments that we have not seen?  Have any new comments been emailed to you?  Can you please forward them?  When is a good time to see if my pictures  will display from my USB drive and that I can smoothly move to the  next picture?  Tom  I 1 Matt Pielsticker Subject:FW: Alert - Ruemmler addition - 2001 Beaver Creek Point Subdivision - From: Matt Pielsticker   Sent: Monday, June 04, 2018 1:21 PM  To: Debbie Hoppe <dhoppe@avon.org>; Hugh A. Joyce    Cc: David McWilliams <cmcwilliams@avon.org>  Subject: RE: Alert ‐ Ruemmler addition ‐ 2001 Beaver Creek Point Subdivision ‐   Thank you – The e‐mail will be distributed to the Planning Commission for their meeting tomorrow night.  Matt  Matt Pielsticker, AICP Planning Director Town of Avon 970.748.4413 www.avon.org From: Debbie Hoppe   Sent: Monday, June 04, 2018 11:16 AM  To: Hugh A. Joyce  Cc: Matt Pielsticker <mpielsticker@avon.org>  Subject: RE: Alert ‐ Ruemmler addition ‐ 2001 Beaver Creek Point Subdivision ‐  Good afternoon,  Your comment has been received.  Thank you,  Debbie Hoppe  Town Clerk/Court Administrator  970.748.4001 (D) | 970.949.9139 (F)  www.avon.org  I 2 From: Hugh A. Joyce  Sent: Monday, June 04, 2018 10:44 AM  To: Debbie Hoppe <dhoppe@avon.org>  Cc:  ; 'David Scherpf'  ;   Subject: Alert ‐ Ruemmler addition ‐ 2001 Beaver Creek Point  Subdivision ‐   Importance: High  Debbie:  I am writing as a concerned homeowner and In my official capacity of President of the Beaver Creek Point HOA regarding  the proposed addition and deck to the Ruemmler property   Most importantly this project was turned down by all 4 HOA members due to architectural concerns.  Additionally, I have submitted concerns to Mr. McWilliams regarding the size of structure, lack of detailed site plan,  damage to view corridors, and an overall incongruence with the 5 home cluster.  I strongly recommend denial of this project.  Hugh Joyce  Property owner  BCP‐HOA President  Hugh Joyce Website: www.jamesriverair.com This e-mail may contain confidential and privileged material for the sole use of the intended recipient. Any review, use, distribution or disclosure by others is strictly prohibited. If you are not the intended recipient (or authorized to receive for the recipient), please contact the sender by reply e-mail and delete all copies of this message. http://www.jamesriverair.com/ http://www.whitescarverengineering.com I 3 "When It's Comfort that Matters" The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. I 1 Matt Pielsticker Subject:FW: Comment on proposed garage and solar panel at 2011 Beaver Creek Pt From: Matt Pielsticker   Sent: Monday, June 04, 2018 12:56 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: FW: Comment on proposed garage and solar panel at 2011 Beaver Creek Pt  For PZC  From: Debbie Hoppe   Sent: Monday, June 4, 2018 12:41 PM  To: Doug Currey  Cc: Matt Pielsticker <mpielsticker@avon.org>  Subject: RE: Comment on proposed garage and solar panel at 2011 Beaver Creek Pt  Good afternoon,  Your comment has been received.  Thank you,  Debbie Hoppe  Town Clerk/Court Administrator  970.748.4001 (D) | 970.949.9139 (F)  www.avon.org  From: Doug Currey [    Sent: Monday, June 04, 2018 12:32 PM  To: Debbie Hoppe <dhoppe@avon.org>  Cc: Hugh Joyce < ; D Scherpf  ; Paul Nowak  Subject: Comment on proposed garage and solar panel at 2011 Beaver Creek Pt  Dear Ms Hoppe, We have this additional comment beyond the 2001 HOA comments already made. Attached are 2 pictures showing the view from our front door, 2019 Beaver Cr Pt, and from the front door of 2013 Beaver Creek Pt, the two houses opposite Tom Ruemmler's proposed garage and solar panel. These views of where the garage and solar panel project would be show that it would be highly prominent and intrusive right at the front of two of Tom's neighbor's houses. This would highly degrade our current views with a large 19'10"x 22'1" (438 sq ft) panel basically right "in our faces." A large Austrian pine tree was removed last year right at this spot on Tom's property to open a view, and the Town of Avon permit recognized the impact on the neighborhood of it's removal by mandating 3 shrub/tree replacements at that location. To build a shed or gargage with a large solar panel at this location would be highly intrusive and impactful to our neighborhood of homes, I 2 degrading view values which are recognized and mandated in our HOA covenants, and likely requiring additional tree removals and trimming as can be seen from the pictures. Thank you, Douglas and Lisa Currey 2019 Beaver Creek Pt I 1 Matt Pielsticker Subject:FW: Can you send an email to me? From: William Gray   Sent: Monday, June 04, 2018 4:06 PM  To: 'Tom Ruemmler'    Subject: RE: Can you send an email to me?  Tom,  Thank you for stopping in this morning and sharing information on your project.  The Town’s process for development  projects includes that building department review and determinations will be made after design approval [either  Planning Department, Planning and Zoning, or Council].  Accordingly, I will be able to render a decision from the building  division perspective after it is processed and approved. It is my understanding that the Planning and Zoning Commission  will review the project tomorrow evening.  From: Tom Ruemmler     Sent: Monday, June 04, 2018 4:05 PM  To: William Gray <wgray@avon.org>  Subject: Can you send an email to me?  Mr. Gray  Thanks for talking with me this morning.  Can you send an email ASAP to me that confirms that my plans  would be approved if they meet structural requirements.  Please also address head height clearance and all the other issued I mentioned in my letter that I left with you. Thanks Again  Tom Ruemmler  I 2 I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Monday, June 04, 2018 3:10 PM David McWilliams Re: Powerpoint materials and equipment avaliable OK see you in the morning.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, June 4, 2018 2:05 PM  To: Tom Ruemmler  Subject: RE: Powerpoint materials and equipment avaliable   Tom,   Here are the PPTs.  I have a dentist appointment at 4 today, and the room is occupied till 3:30.  Best to come tomorrow.    David  From: Tom Ruemmler     Sent: Monday, June 04, 2018 1:56 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Powerpoint materials and equipment avaliable  David,  Thank you for assembling the two Powerpoint presentations for me.  Can you email me the two Powerpoint  presentations you prepared for me.    Also do you have time today and at what time can you show me where the meeting will take place, what  equipment is available., if any of my equipment can be used, the viewing screen the PZC members and  audience will see, etc.  I also have several additional electronic pictures that I would like to display.  Tom  I 1 David McWilliams From:David McWilliams Sent:Friday, June 01, 2018 1:42 PM To:'Tom Ruemmler' Subject:RE: Staff report and Powerpoint presentations Your item is near the end of the meeting, please arrive at 6:30 prepared to present.  David McWilliams Town Planner Town of Avon 970.748.4023 www.avon.org From: David McWilliams   Sent: Friday, June 01, 2018 1:37 PM  To: 'Tom Ruemmler'    Subject: RE: Staff report and Powerpoint presentations  Tom,   Attached is the staff report.    Best,   David McWilliams Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler    Sent: Thursday, May 31, 2018 11:14 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Staff report and Powerpoint presentations  I 2 David,  I will be leaving California about 5 AM and driving to Avon tomorrow (Friday) morning. If you can get the staff  report and the PowerPoint presentations to me today that would be cool.  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Thursday, May 31, 2018 11:14 AM David McWilliams Staff report and Powerpoint presentations David,  I will be leaving California about 5 AM and driving to Avon tomorrow (Friday) morning. If you can get the staff  report and the PowerPoint presentations to me today that would be cool.  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Wednesday, May 30, 2018 12:10 AM David McWilliams I just emailed you 11 attachmemts for the PZC presentation Please confirm that you received the 11 attachments I emailed to you around 11 PM on 5‐29‐2018  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Wednesday, May 30, 2018 12:49 PM David McWilliams I have recently send 8 emails Did you get the 8 emails I recently sent?    The first 4 emails labeled "1, 2, 3, 4 (Re‐Sending ....) are for one Powerpoint presentation.  The next 4 emails labeled (5, 6, 7, 8 (sending ......) are backup pictures I might need for a "backup" Powerpoint  presentation.  Please assemble in the order I sent them to you.  I number the emails so you can better put them in order.   I attached the files in the order that they should be in the Powerpoint presentation  I also named the files with (numbers plus and explanation representing the file). The numbers should further  assist you in placing the attachments to the emails in the correct order for Powerpoint presentation.  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 12:35 PM David McWilliams 8 sending several emails with backup pictures 1 Golden Eagle Entry Sign (Large).jpg; 2 Golden Eagle Entry left (Large).jpg; 3 Golden Eagle Entry left closer (Large).jpg; 4 Golden Eagle Entry Right (Large).jpg; 7 Golden Eagle Fountain (Large).JPG; 8 Golden Eagle entry walk gate (Large).JPG; 9 Golden Eagle Entry Inside 1 (Large).JPG I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 12:31 PM David McWilliams 7 sending several emails with backup pictures 1 front 2818 fake windows (Large).JPG; 1 front 2818 fake windows whole house (Large).JPG; 2 Great Room dinning room fireplace (Large).JPG; 4 kitchen and dinning room 2818 (Large).JPG; 5 Master Bath (Large).JPG I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 12:28 PM David McWilliams 6 sending several emails with backup pictures 1 Joyce view with aspen trees A (Large).jpg; 2 Joyce view with aspen trees B (Large).jpg; 3 Joyce view with aspen trees C (Large).JPG; 4 Joyce view with aspen trees D (Large).JPG I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 12:26 PM David McWilliams 5 sending several emails with backup pictures 1 no planters 2011 BCP looking north tree gone b (Large).JPG; 1 planters 2011 BCP looking north (Large).JPG; 2 no planters 2011 BCP looking south tree (Large).JPG; 2 planters 2011 BCP looking south (Large).JPG; 3 planters 2011 BCP looking west B (Large).JPG; 4 no planters 2011 BCP looking north tree gone (Large).JPG; 5 no planters 2011 BCP looking north (Large).JPG; 6 planters 2011 BCP looking west (Large).JPG David,  Please put these backup pictures into a second Powerpoint presentation for me. Please put in the same order  as I emailed them to you  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 11:59 AM David McWilliams 4 Re-sending but as multiple emails 10 2011 Beaver Creek Point solar project plans - please rotate view 90 degrees.pdf; 11 Site Description and Summary of Application for PZC.doc I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 11:58 AM David McWilliams 3 Re-sending but as multiple emails 6 Architecture Joyce deck over garage.jpg; 7 Architecture Nowak deck over garage.jpg; 8 Architecture - large space between project and house to the southwest.jpg; 9 View Not Blocked.jpg I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 11:57 AM David McWilliams 2 Re-sending but as multiple emails 3 Architecture South end 2011 Beaver Creek Point.jpg; 4 Architecture Currey 1 deck over garage.jpg; 5 Architecture Currey 2 deck over garage.jpg I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 11:53 AM David McWilliams 1 Re-sending but as multiple emails 1 2011 Beaver Creek Point aerial.png; 2 2011 Beaver Creek Point aerial.png The existing deck on the east side of 2011 Beaver Creek Point has access from an existing door from the great  room area and another existing door from the master bedroom. Both doors are mainly glass within a wood  frame. No additional access is required. The existing deck and proposed deck are connected as the same level. I will email the following so you can make a Powerpoint file in this order;  1 Google Earth Aerial  2.Google Earth Aerial 3.Architecture south end of 2011 Beaver Creek Point 4.Architecture Currey 1 deck over garage 5.Architecture Currey 2 deck over garage and house 6.Architecture Joyce deck over garage 7.Architecture Nowak deck over garage 8.Architecture ‐ large space between project and house to the southwest 9.Views not Blocked 10.2011 Beaver Creek Point solar project plans ‐ please rotate view 90 degrees 11.Site Description and Summary of Application for PZC Can you please email ASAP staff's report, the staff's Powerpoint presentation and the Powerpoint  presentation you said you would make for me.    You are welcome to use any or all of the information and materials I am providing to you.  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 3:14 PM David McWilliams sending the corrupt MS word document as a PDF file 11 Site Description and Summary of Application for PZC.pdf sending the corrupt MS word document as a PDF file.  See attached  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 30, 2018 1:25 PM  To: Tom Ruemmler  Subject: RE: you should have a total of 8 emails that had attachments   Tom,   I received all 8 and will order as noted.  Please prepare your own presentation next time.   The MS word document seems corrupt, or at least did not open.  Perhaps just send the info in an email and I  will add in its location.  David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler [mailto:    Sent: Wednesday, May 30, 2018 12:53 PM  I 2 To: David McWilliams <cmcwilliams@avon.org>  Subject: you should have a total of 8 emails that had attachments  Did you get 8 emails with attachments?   The first 4 emails are for one powerpoint presentation.   Emails 5 to 8 are for a second powerpoint presentation.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 30, 2018 11:27 AM  To: Tom Ruemmler  Subject: RE: 5 sending several emails with backup pictures   Received all 5.  Thanks.    From: Tom Ruemmler     Sent: Wednesday, May 30, 2018 12:26 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: 5 sending several emails with backup pictures   David,  Please put these backup pictures into a second Powerpoint presentation for me. Please put in the same order  as I emailed them to you  Right-click or tap and hold here to download pictuprotect your privacy, Outlook prevented automatthis picture from the Internet.Virus-free. www.avg.com I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Wednesday, May 30, 2018 2:58 PM David McWilliams Re: you should have a total of 8 emails that had attachments struct-sheets-pd-5 NEW SLAB & DRIVEWAY (1) (1).pdf You should also include in the application the attached.   This was page 5 of the PD attachment named "10 2011 Beaver Creek Point solar project plans ‐ please rotate  view 90 degrees.pdf"  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 30, 2018 11:54 AM  To: Tom Ruemmler  Subject: RE: you should have a total of 8 emails that had attachments   Received.  Attached is what I have for an application.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler    Sent: Wednesday, May 30,  2018 12:53 PM  I 2 To: David McWilliams <cmcwilliams@avon.org>  Subject: you should have a total of 8 emails that had attachments  Did you get 8 emails with attachments?   The first 4 emails are for one powerpoint presentation.   Emails 5 to 8 are for a second powerpoint presentation.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 30, 2018 11:27 AM  To: Tom Ruemmler  Subject: RE: 5 sending several emails with backup pictures   Received all 5.  Thanks.    From: Tom Ruemmler     Sent: Wednesday, May 30, 2018 12:26 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: 5 sending several emails with backup pictures   David,  Please put these backup pictures into a second Powerpoint presentation for me. Please put in the same order  as I emailed them to you  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Tuesday, May 29, 2018 10:37 AM David McWilliams PZC questions David,  My architect is in China. A draftsman has made some revisions that should be helpful.  What is the last day that I can provide you the packet I wish to present to the PZC so that the PZC will have the  packet before the hearing?   Hopefully, later today I will email you the packet I will be submitting to the Planning and Zoning Committee  (PZC).  1.What is the format of the hearing? a.What is the order of the presentations? Will I or the Avon Planning Department be the first to person to make the presentation? b.Can I ask the committee questions? c.Can I ask the planning department questions? d.Are there any time limits for the presenter or the public? e.Is the hearing recorded by video or audio? f.Who takes notes of the hearing? 2.What audio and video equipment is available for the presentation and how does the presenter interact with the equipment?  Is it via the presenter’s computer, USB flash drives, overhead projector or what? a.Will I be able to show Google Earth satellite views? 1.Will the planning department provide or add a Google Earth view of the PUD and properties within ¾ of a mile to the packet I am providing to the PZC?   b.Will I be able to present colored pictures on a screen? c.Will I be able to show the architectural drawings on a screen? 3.Does the PZC vote at the public hearing? 4.What is the official notification process and length of time? 5.Can the applicant or the public challenge the PZC ruling? I 2 a.What is the process for both? Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Thursday, May 24, 2018 1:39 PM David McWilliams Re: Updated views revealing max height is 26' 8 I am basically making the existing driveway to the PUD wider and SAFER.    Beaver Creek Point is a dead end road with very few homes and very slow traffic.  Please explain to Justin the  existing driveway is the driveway I use with the other 4 house.  The wider driveway will not increase the  number of uses and is not (hidden) on a curve.  If he still does not agree that this posses not additional hazard then my new access can connect to the existing  private "road" and not increase the width of access to the Beaver Creek Point Road.  Please have Justin can me if he still does not understand.  Tom Ruemmler     From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 24, 2018 10:35 AM  To: Tom Ruemmler  Subject: RE: Updated views revealing max height is 26' 8"   Good morning,   Justin, the Town engineer, spoke with me yesterday and has rejected the proposed driveway due to its  connection with the current drive (it is an unsafe distance from the other).    Please let me know if you have any questions.  David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org I 2 Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: David McWilliams   Sent: Wednesday, May 23, 2018 3:46 PM  To: 'Tom Ruemmler' <   Subject: RE: Updated views revealing max height is 26' 8"  Tom,   There is a large solar panel proposed to protrude over your gabled roof by several feet.  This is unsightly.  The other decks on your house do not have a roof height of less than 6 feet and then slope down from  there.  This is unsightly.  The rest of your house is exclusively gabled roofs.  The proposed roof is a shed design, again overhanging  awkwardly on the high and the low sides.  Of course, I will send you the completed staff report when it is ready.  David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org From: Tom Ruemmler     Sent: Wednesday, May 23, 2018 2:47 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Updated views revealing max height is 26' 8"  I still do not understand your opinion that the four side design or the size of the roof are  problems. Please explain in more detail.  I 3 I addressed you concerns on May 15.  Below was my responses.  May 15, 2018 email  Hi Tom,  The last few things I will need are below:  Please demonstrate the new driveway length. AMC section 7.28.030(12)(ii) states,  “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.”  There will not be a 20 feet apron. However if this requirement is not waived I could change the design to a carport, to an enclosed storage area or have nothing under the "second story" deck. Please demonstrate the mechanical equipment needed for this solar array and its location. AMC section 7.28.060(d)(2) states, “Wall‐Mounted Mechanical Equipment. Wall‐mounted mechanical equipment, except air conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from the outer building wall shall be screened from view by structural features that are compatible with the architecture of the subject building. Wall‐mounted mechanical equipment that protrudes six (6) inches or less from the outer building wall shall be designed to blend with the color and architectural design of the subject building.” The converter and other equipment could be mounted alongside the current electrical panel on the outside of the house (in a similar enclosure) or mounted inside the existing garage. From my take, I am not sure I can support this application in front of PZC for a few reasons.  I risk throwing a  bunch of code at you now, but that is what would happen with a completed staff report.  A few highlights:  (ii) 7.28.090(f)(2)(ii)Side-loaded garages shall provide windows or other architectural details that are consistent with or complement the features of the living portion of the dwelling on the side of the garage facing the street. I have no problem with adding a window if necessary. Or mounting a solar panel on the side of the structure to make it look like a window.  7.28.090(d)(5)  Four-Sided Design. All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade. The architecture will resemble the current architecture.  In my professional opinion, I believe that the intent of your design can be achieved (storage space with porch  with solar panels) within the framework of the AMC, but I think the scale you are trying to achieve is out of  proportion with your current house and the neighborhood.   With that said, my suggestion to you is to scale the design back and take heed of the specific sections I pointed  out in this email and the prior ones.  Alternatively, we can press on and take this current plan to Planning and  Zoning.  I would not provide a favorable recommendation. The scale is within the approved building envelope.  The design provides projections that will improve the look of this long home that has minimal projections on  the east and south sides of the house. The size is determine by the home's kilowatt use.  I 4 From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 23, 2018 11:34 AM  To: Tom Ruemmler  Subject: RE: Updated views revealing max height is 26' 8"   Good afternoon Tom,   Please see previous emails for that explanation.  I look forward to the meeting on the 5th.    Sincerely,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler    Sent:  Wednesday, May 23, 2018 12:19 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Updated views revealing max height is 26' 8"  Please explain why you believe the "roof"  scale is in deviation from four sided design.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, May 23, 2018 9:56 AM  To: Tom Ruemmler  Subject: RE: Updated views revealing max height is 26' 8"   Hi Tom,   I 5 Driveway entrances are determined by the engineering office, I will pass along.  The scale of the roof is still in  deviation from “four‐sided design”.  David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler     Sent: Wednesday, May 23, 2018 9:44 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Updated views revealing max height is 26' 8"  An intern draftsman provided these computer renderings because my architect is in China.  Attached are new views of the solar structure.  The architectural corresponds to the existing homes that have decks over garages.  Public policy to control global warming prevent entities from inhibiting solar systems.  Avon's section 7.28.100 (g) states as follows:  (1)  General Standards. Any person or association, regardless of the date of establishment, is prohibited  from imposing private covenants, conditions, restrictions, deed clauses or other agreements between  parties that prevent persons from installing and using alternative energy systems.  The area under the deck will be for storage and a work shop.  I won an industrial arts award  for outstanding achievement in woodworking.  I 6 Years later the workshop may be converted to a garage for a live in elderly caretaker.  This house has a second master bedroom/bathroom, living area with a fireplace, plus an existing outside  covered access to the living area.  Even though not required new access points to the workshop area could be permeable and installed at later.   Please provide me the packet that will be given to the PZC at least a week before the June 5th hearing.  Will these clarifications warrant a recommendation of approval from Avon's Planning Department?  Tom Ruemmler  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.Virus-free. www.avg.com I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Monday, May 21, 2018 4:14 PM David McWilliams Options for "blank" walls 20180521 Golden Eagle Master Closet fake windows resized.jpg; 20180521 Golden Eagle Whole House resized.jpg; core-grass-cars.jpg; driveable-grass-driveway.png There are many options besides permanent architectural features for the south facing or east facing walls of  the storage area.  Architectural features could be any of the following:  1.Fake windows ‐ See attached pictures of 2818 Golden Eagle ‐to the left of the front door are two fake windows. 2.Real window(s) 3.Wall treatments such as stone or tile attached to a wall as seen in the attached two pictures of 2818 Golden Eagle 4.A Wall fountain not shown. 5.A real of fake garage door that mimics the other garage doors in this PUD. See Pictures of other garages in this PUD. There  are also many landscaping options that "break up" the walls and would better  than permanent architectural features.  Many years down the line the storage area/work shop can be changed to a garage for a live in elderly care  provider.  A garage door on the east side would have 20 feet in front of the garage door.   The driveway could be asphalt,  concrete, porous concrete. or grass.   See attached pictures.  My architect is on a 6 week trip to China and thus the future driveway may not be drawn. However this  drawing is not needed as the structure in planned for a workshop and/or storage area and thus meets  planning quidelines.  Right-click or tap and hold here to download pictuprotect your privacy, Outlook prevented automatthis picture from the Internet.Virus-free. www.avg.com I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Monday, May 21, 2018 2:34 PM David McWilliams Re: Application for solar structure now complies with all code sections I would like to present at the June 5, 2018 PZC.  Please put on the agenda.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, May 21, 2018 7:29 AM  To: Tom Ruemmler  Subject: RE: Application for solar structure now complies with all code sections   Good morning Tom,  In a word, I disagree about the relevant code sections.    I have not seen the redesign regarding windows or access drive, so I will not comment on those aspects.  As of  late PZC has been very unwilling to have new information presented that is not included in the packet, or to  delve into sorts of negotiations at the dais, so I highly suggest bringing this information to me once finalized.   My job in a case like this is to point out relevant design features that may be of interest to the PZC.  The deck  “ceiling height” and overhang is one of those.   I have been respectful during this process, please do not conflate my unwillingness to support this application  with anything that resembles anything else than that.  Please present any information you have gathered in the whole‐town review of solar applications to me (or  PZC) for discussion.  Demonstrating precedence or a pattern is something that the PZC oftentimes considers.   Please let me know if you want your public hearing on June 5 or not.  The deadline to determine this is  Tomorrow at noon.    Sincerely,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! I 2 From: Tom Ruemmler  Sent: Saturday, May 19, 2018 7:54 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Application for solar structure now complies with all code sections  David,  I am a designer, builder and developer with years of experience. Most people believe I have a great eye for  design and functionality. You can view my designs and work at GoldenEagleStockton.com  The human eye does not like long straight lines.  From the street side, this house is a long two story house  with only one relief (punch in). Long houses are often designed to capture views, which our does.  Adding a one story deck with a railing that is punched out will break up the current long horizontal and vertical  lines of the house and will make it look more interesting.   Last summer at a cost that exceeded $1000, Judy and I added railing planters and hanging flower baskets  which greatly improved our houses appearance along Beaver Creek Point. We often get compliments from dog  walkers, hikers and bike riders traveling to the open space. We could eliminate the planters and baskets as this  adds to our yearly expenses. The new deck will continue that planter and flower basket theme. This theme is  used on multi‐million dollar homes everywhere in Vail and Beaver Creek.  After Judy and I made minor “landscape” modifications, 2011 Beaver Creek Point and our PUD are some of the  best looking and maintained properties in Wildridge.  There are many things that can be done with landscaping or putting in a fake or real window, etc.  I have used  fake windows on other projects. There are two fake windows to the left of the front door at 2818 Golden  Eagle in Stockton, California  FYI, fake windows or real windows can be easily added at a later date. The east  and south walls have been left blank so that more panels can be added, if and when needed. The panels can  look like windows or provide a greenhouse patio room look.   By angling in the driveway on the west side a 20 foot apron will be created. By adding a garage door and  driveway on the east side an additional 20 foot apron will also be present on the east side, however this will  not look as good. But if you insist I will have the plans redrawn to show an east side entrance.. However since  the area below the deck will be used for storage a 20 foot apron is not required.   There are many options for what you believe is a non‐functional deck.  You are wrong about this. There is at  least 6 feet of head room for 14 by 20 feet of the deck area. Building codes allow lower ceilings. For example,  our existing loft over the garage has about a 3.5 foot high ceiling at the pony wall. Other options include the  I 3 fact that the south collectors can be raised above 6 feet or the south wall of the structure can be held back  about 2 feet.  The pitch of the collect array can be changed from 7 in 12 to 6 in 12 and there are many more  options.  However, all options have their pluses and minuses.  After carefully considering all options the  professional architect and I chose the better options.  The way I designed this structure mimics the existing garages with decks on top. If the design was good  enough for the three other houses, it is good enough for my structure. Please respect a designer and architect  that have many more years of experience than you to design what will ultimately look better than an opinion  from a third party who has not invested the time and thought as we have.  I remind you that no entity can inhibit the installation of solar.  Please stop nitpicking a structure that mimics  the existing homes in this PUD.   The 115 MPH wind loads and snow loads dictate why the structure was designed as submitted.  With this additional information I request that you suggest approval of our project to the planning commission  as our project complies with the overriding public policy to reduce carbon emissions that has been enacted by  federal, state and local decision makers.  It now also complies with code sections 7.28.090(d)(5),  7.28.030(d)(12), 7.28.090(d)(3)(iii), 7.28.090(e)(3)(i)(A) and all other code sections.  Tom Ruemmler  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.Virus-free. www.avg.com I 1 David McWilliams From:David McWilliams Sent:Friday, May 18, 2018 10:13 AM To:'Tom Ruemmler' Subject:FW: Declarations article XV Review Typo Correction I did provide you with many sections and wording before.   Please forgive if the list changed.   David McWilliams Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler    Sent: Tuesday, May 15, 2018 11:25 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review Typo Correction  Hi Tom,  The last few things I will need are below:  Please demonstrate the new driveway length. AMC section 7.28.030(12)(ii) states,  “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured  between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.”  There  will not be a 20 feet apron. However if this requirement is not waived I could change the design to a carport, to  an enclosed storage area or have nothing under the "second story" deck.  Please demonstrate the mechanical equipment needed for this solar array and its location. AMC section 7.28.060(d)(2) states, “Wall‐Mounted Mechanical Equipment. Wall‐mounted mechanical equipment, except air  conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from the outer building  wall shall be screened from view by structural features that are compatible with the architecture of the subject  building. Wall‐mounted mechanical equipment that protrudes six (6) inches or less from the outer building wall  shall be designed to blend with the color and architectural design of the subject building.” The converter and  other equipment could be mounted alongside the current electrical panel on the outside of the house (in a  similar enclosure) or mounted inside the existing garage.  From my take, I am not sure I can support this application in front of PZC for a few reasons.  I risk throwing a bunch of  code at you now, but that is what would happen with a completed staff report.  A few highlights:  (ii) 7.28.090(f)(2)(ii)Side-loaded garages shall provide windows or other architectural details that are consistent with or complement the features of the living portion of the dwelling on the side of the garage facing the street. I have no problem with adding a window if necessary. Or mounting a solar panel on the side of the structure to make it look like a window. I 2 7.28.090(d)(5) Four-Sided Design. All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade. The architecture will resemble the current architecture. 7.28.090(e) Design Standards for the Wildridge Subdivision. Since the architecture will resemble the current architecture it meets design standards for Wildridge. State and local laws set public policy and give little if any ability to inhibit the installation of solar systems. This installation is fulfilling the public policy of low carbon emissions to help reduce global warming.  (1) Intent: (i) To preserve and enhance the aesthetic qualities of the natural hillsides by designing projects which relate to the slope of the land and minimize the amount of project grading; and (ii) To promote development which is visually compatible with the natural topography of the surrounding area…. Building Design: (A) The design of a structure shall create variety and interest along the street elevation. A significant alteration of the massing and composition (not just the exterior colors and materials) of each house or each townhouse or duplex unit must be accomplished. (B) The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern. In my professional opinion, I believe that the intent of your design can be achieved (storage space with porch with solar  panels) within the framework of the AMC, but I think the scale you are trying to achieve is out of proportion with your  current house and the neighborhood.   With that said, my suggestion to you is to scale the design back and take heed of the specific sections I pointed out in  this email and the prior ones.  Alternatively, we can press on and take this current plan to Planning and Zoning.  I would  not provide a favorable recommendation. The scale is within the approved building envelope. The design provides  projections that will improve the look of this long home that has minimal projections on the east and south sides of the  house. The size is determine by the home's kilowatt use.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, May 15, 2018 8:53 AM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review Typo Correction   I 3 Hi Tom,   The last few things I will need are below:   Please demonstrate the new driveway length. AMC section 7.28.030(12)(ii) states,  “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.” Please demonstrate the mechanical equipment needed for this solar array and its location. AMC section 7.28.060(d)(2) states, “Wall‐Mounted Mechanical Equipment. Wall‐mounted mechanical equipment, except air conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from the outer building wall shall be screened from view by structural features that are compatible with the architecture of the subject building. Wall‐mounted mechanical equipment that protrudes six (6) inches or less from the outer building wall shall be designed to blend with the color and architectural design of the subject building.” From my take, I am not sure I can support this application in front of PZC for a few reasons.  I risk throwing a  bunch of code at you now, but that is what would happen with a completed staff report.  A few highlights:  (ii) 7.28.090(f)(2)(ii)Side-loaded garages shall provide windows or other architectural details that are consistent with or complement the features of the living portion of the dwelling on the side of the garage facing the street.  7.28.090(d)(5)  Four-Sided Design. All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade.  7.28.090(e)  Design Standards for the Wildridge Subdivision.  (1)  Intent:  (i)  To preserve and enhance the aesthetic qualities of the natural hillsides by designing projects which relate to the slope of the land and minimize the amount of project grading; and  (ii)  To promote development which is visually compatible with the natural topography of the surrounding area….  Building Design:  (A)  The design of a structure shall create variety and interest along the street elevation. A significant alteration of the massing and composition (not just the exterior colors and materials) of each house or each townhouse or duplex unit must be accomplished.  (B)  The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern.  I 4 In my professional opinion, I believe that the intent of your design can be achieved (storage space with porch  with solar panels) within the framework of the AMC, but I think the scale you are trying to achieve is out of  proportion with your current house and the neighborhood.    With that said, my suggestion to you is to scale the design back and take heed of the specific sections I pointed  out in this email and the prior ones.  Alternatively, we can press on and take this current plan to Planning and  Zoning.  I would not provide a favorable recommendation.    Sincerely,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: David McWilliams   Sent: Friday, May 11, 2018 9:30 AM  To: 'Tom Ruemmler'    Subject: RE: Declarations article XV Review Typo Correction  Tom,  These two attachments will hopefully make these numbers more accurate:  One is an example of a building  height calculation, using “existing” grade (grade before the site was disturbed) to demonstrate compliance  with the height restrictions.  If the “proposed” grade (grade that actually exists on the site today) is more  restrictive, it is the required grade to calculate off of.       The other is from your development plan in 2000.  It shows the area calculations more accurately.  For the  second clarification below, please include proposed driveway square footage to the impervious calculation.    To be clear, I am still in a cursory review of this application, and may have more comments by Tuesday or  so.  Expect radio silence until then.    I 5 David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org From: Tom Ruemmler    Sent: Thursday, May 10, 2018 4:56 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review Typo Correction  Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  The house is two story and  4584 sq feet  divide by 2 equals 2342 sq ft. the additional 300 sq ft will  NOT exceed 3000 sq ft.   Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance. Lot size  is .222 acres  Times 43560 = 9,970 sq ft for lot size.  half is 4835.  House foot print is less than 3000 sq ft  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the  house was built) or proposed grade.  Please demonstrate compliance.   The solar system is lower by many feet  than the highest peak of the house.  The house is in compliance.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 3:13 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Tom,   I have not started a completeness review in earnest, but I figured you might appreciate these clarifications I  need so you can start to answer them.      Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance.  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the  house was built) or proposed grade.  Please demonstrate compliance.    I 6 David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler     Sent: Thursday, May 10, 2018 3:36 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review  Garage 20x15 total 300 sq ft.  Deck 20 x 15 total 300 sq ft  solar panels  385 sq ft  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 1:11 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Attached is your receipt.  An initial comment is that I do not know the square footage totals: for garage, for  deck, square footage of the array.  I 7 From: Tom Ruemmler     Sent: Thursday, May 10, 2018 1:34 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Declarations article XV Review  see attached Article XV  The only guideline vague ‐ to conform with the current architecture.  My plans conform to the existing architecture in the area. See picture of decks with garages below.  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler Friday, May 18, 2018 3:29 PM David McWilliams Re: Base of Aspen tree near original grade Hanwha_Q_CELLS_Data_sheet_QPEAK-G4.1_300-305_2017-02_Rev03_NA.pdf; ds-x21-series-335-345- residential-solar-panels.pdf; sunmodule-plus-285-290-mono-black (1).pdf As I previously explained NO additional utility boxes are needed. 2011 Beaver Creek Point has three electrical panels. The main electrical and gas services are located near the north west corner of the existing garage. An electrical Sub-panel are in the existing garage and in the existing boiler/mechanical room.  The converter can be located adjacent to the existing main electrical panel in a similar and approved enclosure or inside the existing garage. All location will meet code and planning quidelines  If solar panels of other systems are placed on existing roof structures than those roofs were changed to a reflective surface. My proposed roof structure is not reflective. The panels will be attached to the lean too non-reflective roof structure.  My installation will be a significant upgrade from other installation in Wildridge.  All solar panels under consideration are UL approve and cut sheets can be downloaded at the manufactures website.  Examples include  SunPower SPR-X21-335-BLK or SR-X21-345 or SRP-E20-327 or SRP-320 Sun World model SWA 290 Mono Black 39.4” wide 65.95” tall.  Hanwha Peak G4.1 300 watt I 2 LG360Q1C-A4 Attached are product sheets  From: David McWilliams <cmcwilliams@avon.org>  Sent: Friday, May 18, 2018 11:39 AM  To: Tom Ruemmler  Subject: RE: Base of Aspen tree near original grade   Tom,  We are working on the two questions regarding other permits.  The other answers:  1.I answered this earlier today. 2.The code has a Purposes section, 7.04.030.  Please consult for the reasons of the sections I cited.  Matt Pielsticker and I have concurred on the need to bring these sections to PZC attention. 3.Matt and I discussed this application on Tuesday the 15th. 4.Please stand by for this info. 5.Please stand by for this info. 6.In the last 2 years, and to the best of my knowledge in Avon’s history, there has been no roofs violating our reflective roof code.  All solar panels were installed on the roofs of buildings. For your application, please provide a cut sheet of the solar panels you propose.    Also, you never demonstrated the location of the additional utility boxes I am assuming will be proposed.  Thanks Tom.   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org I 3 Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler     Sent: Friday, May 18, 2018 9:24 AM  To: David McWilliams <cmcwilliams@avon.org>  Cc: Debbie Hoppe <dhoppe@avon.org>  Subject: Re: Base of Aspen tree near original grade  see attached document request.   David,  By proving the below I can better redesign my proposal.  In regards to your last email that stated "Staff will probably cite the code sections that I have already pointed  out (4 sided design, driveway length, reflective roofs, lack of streetside interest on the garage) as well as the  fact that the balcony has about 6’ of clearance at the edge, and then the array further descends, making the  deck marginally functional and awkward looking"  Please cite the full code section that my plans are not in compliance with.  Please explain in  detail the reasons for the above code sections and the reasoning behind planning  departments decisions especially if the reason is an opinion. Please provide the staff members names  that concur and that do not concur with the forgoing.   Please include the dates of the staff meetings when the planning staff's recommendations to the planning  commission were contemplated.  Please provide the addresses , applicants names, full staff reports and diagrams of all solar systems installed  within Avon's jurisdiction that are ground mounted or mount on auxiliary buildings.  I 4 Please provide the addresses , applicants names, full staff reports and diagrams of all solar systems installed  within Avon's jurisdiction that are mounted on houses.  Please provide reasoning why these reflective roofs were approved.  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Friday, May 18, 2018 7:34 AM  To: Tom Ruemmler  Cc: Debbie Hoppe  Subject: RE: Base of Aspen tree near original grade   Hi Tom,   Attached is a “public information request” form, required for the extent and level of detail you are requesting  of me.    I have CCed Debbie Hoppe, whom the form should be returned to.    Thanks,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler   Sent: Friday, May 18, 2018 8:25  AM  I 5 To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Base of Aspen tree near original grade  David,  By proving the below I can better redesign my proposal.  In regards to your last email that stated "Staff will probably cite the code sections that I have already pointed  out (4 sided design, driveway length, reflective roofs, lack of streetside interest on the garage) as well as the  fact that the balcony has about 6’ of clearance at the edge, and then the array further descends, making the  deck marginally functional and awkward looking"  Please cite the full code section that my plans are not in compliance with.  Please explain in  detail the reasons for the above code sections and the reasoning behind planning  departments decisions especially if the reason is an opinion. Please provide the staff members names  that concur and that do not concur with the forgoing.   Please include the dates of the staff meetings when the planning staff's recommendations to the planning  commission were contemplated.  Please provide the addresses , applicants names, full staff reports and diagrams of all solar systems installed  within Avon's jurisdiction that are ground mounted or mount on auxiliary buildings.  Please provide the addresses , applicants names, full staff reports and diagrams of all solar systems installed  within Avon's jurisdiction that are mounted on houses.  Please provide reasoning why these reflective roofs were approved.  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 17, 2018 1:54 PM  To: Tom Ruemmler  Subject: RE: Base of Aspen tree near original grade   Thanks for confirming.    Staff will probably cite the code sections that I have already pointed out (4 sided design, driveway length,  reflective roofs, lack of streetside interest on the garage) as well as the fact that the balcony has about 6’ of  I 6 clearance at the edge, and then the array further descends, making the deck marginally functional and  awkward looking.     David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler     Sent: Thursday, May 17, 2018 1:48 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Base of Aspen tree near original grade  David,  Request from Avon planning keeps escalating my fee for the architect. The architect just informed me that  according to how Avon measures height the structure in less than 27 feet above grade.  Is Avon planning going to suggest approving my plans?  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 17, 2018 8:01 AM  To: Tom Ruemmler  Subject: RE: Base of Aspen tree near original grade   I 7 Thanks, Tom.  We should be all set for the June 5 meeting.  I will get back with you on the Friday before the meeting to go  over Staff report and timing.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  From: Tom Ruemmler     Sent: Tuesday, May 15, 2018 5:40 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Base of Aspen tree near original grade  The Aspen tree to the left (west) of the south end of the house was near the original grade. That means the  highest point of the panel array is about 24 feet above original grade.  Right-click or tap and hold here to download pictuprotect your privacy, Outlook prevented automatthis picture from the Internet.Virus-free. www.avg.com I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Tuesday, May 15, 2018 5:31 PM David McWilliams excavation was done on the south David,  The house was excavated down and into the original grade of the land. The excavation at a spot under the  north edge of the solar array was in excess of 6 feet.  This can also be clearly seen in the pictures of the south  end of the house. Notice that the south west corner of the existing house is a retaining wall for the  foundation.  If you disagree please let me know.  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Tuesday, May 15, 2018 12:26 PM David McWilliams Did you ever receive the pictures? I forwarded the 23 MB file of pictures today.  Did ever  receive the pictures?  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Tuesday, May 15, 2018 12:24 PM David McWilliams Clarification of questions you have Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  The house is two story and  4584 sq feet  divide by 2 equals 2342 sq ft. the additional 300 sq ft will exceed 3000 sq  ft.  The assessor shows the house foot print including the garage to be  2411 sq. ft. the new structure foot print will be  about 300 sq. ft.  The total is 2711 sq. ft. which is less that 3000   Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance. Lot size is .222  acres  Times 43560 = 9,970 sq ft for lot size.  half is 4835.  House foot print is less than 3000 sq ft  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the house was  built) or proposed grade.  Please demonstrate compliance.   The solar system is lower by many feet than  the highest peak of the house.  The house is in compliance.  I 1 David McWilliams From:David McWilliams Sent:Tuesday, May 15, 2018 4:29 PM To:'Tom Ruemmler' Subject:RE: June 5 planning meeting My mistake, I drew the high green dot on the measurement line.  Same theory applies.   From: David McWilliams   Sent: Tuesday, May 15, 2018 4:25 PM  To: 'Tom Ruemmler' <   Subject: RE: June 5 planning meeting  To my eye, the highest part of your house is measured from red circle to red circle.  The green circle to green circle seem  higher.  By how much, I don’t know.  Is it within the PUD standards?  Please advise.    David  From: Tom Ruemmler [ ]   Sent: Tuesday, May 15, 2018 4:15 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: June 5 planning meeting  David,  The plans I provided to you clearly show that the highest point on the solar array is much lower then  the  highest point on the existing building.  Therefore, why does a calculation need to be done if I am clearly  under the height limitation?  Is there something I do not understand?  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, May 15, 2018 2:55 PM  To: Tom Ruemmler  Subject: RE: June 5 planning meeting   Tom,   I 2 I am still awaiting the height calculation information I clued you in about last week, an example attached  again.  I will not present an application with an unknown height when the PUD has clear limitations.  I can  schedule you for the June 5 meeting if you can demonstrate the height by EOB on Tuesday the 22nd.     I will cite my previous comments to create a staff report that recommends denial of this application.  PZC is of  course capable of disagreeing with staff reports, which is why they exist.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler  [   Sent: Tuesday, May 15, 2018 3:49 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: June 5 planning meeting  if the planning department would recommend approval of our solar application then I can  probably arrange  to come back to Avon early to make the June 5, 2018 meeting.  Is the planning department going to suggest approval?  If not please explain why.  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Tuesday, May 15, 2018 11:25 AM David McWilliams Re: Declarations article XV Review Typo Correction Hi Tom,  The last few things I will need are below:  Please demonstrate the new driveway length. AMC section 7.28.030(12)(ii) states,  “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured  between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.”  There  will not be a 20 feet apron. However if this requirement is not waived I could change the design to a carport, to  an enclosed storage area or have nothing under the "second story" deck.  Please demonstrate the mechanical equipment needed for this solar array and its location. AMC section 7.28.060(d)(2) states, “Wall‐Mounted Mechanical Equipment. Wall‐mounted mechanical equipment, except air  conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from the outer building  wall shall be screened from view by structural features that are compatible with the architecture of the subject  building. Wall‐mounted mechanical equipment that protrudes six (6) inches or less from the outer building wall  shall be designed to blend with the color and architectural design of the subject building.” The converter and  other equipment could be mounted alongside the current electrical panel on the outside of the house (in a  similar enclosure) or mounted inside the existing garage.  From my take, I am not sure I can support this application in front of PZC for a few reasons.  I risk throwing a bunch of  code at you now, but that is what would happen with a completed staff report.  A few highlights:  (ii) 7.28.090(f)(2)(ii)Side-loaded garages shall provide windows or other architectural details that are consistent with or complement the features of the living portion of the dwelling on the side of the garage facing the street. I have no problem with adding a window if necessary. Or mounting a solar panel on the side of the structure to make it look like a window. 7.28.090(d)(5) Four-Sided Design. All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade. The architecture will resemble the current architecture. 7.28.090(e) Design Standards for the Wildridge Subdivision. Since the architecture will resemble the current architecture it meets design standards for Wildridge. State and local laws set public policy and give little if any ability to inhibit the installation of solar systems. This installation is fulfilling the public policy of low carbon emissions to help reduce global warming.  (1) Intent: (i) To preserve and enhance the aesthetic qualities of the natural hillsides by designing projects which relate to the slope of the land and minimize the amount of project grading; and I 2 (ii) To promote development which is visually compatible with the natural topography of the surrounding area…. Building Design: (A) The design of a structure shall create variety and interest along the street elevation. A significant alteration of the massing and composition (not just the exterior colors and materials) of each house or each townhouse or duplex unit must be accomplished. (B) The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern. In my professional opinion, I believe that the intent of your design can be achieved (storage space with porch with solar  panels) within the framework of the AMC, but I think the scale you are trying to achieve is out of proportion with your  current house and the neighborhood.   With that said, my suggestion to you is to scale the design back and take heed of the specific sections I pointed out in  this email and the prior ones.  Alternatively, we can press on and take this current plan to Planning and Zoning.  I would  not provide a favorable recommendation. The scale is within the approved building envelope. The design provides  projections that will improve the look of this long home that has minimal projections on the east and south sides of the  house. The size is determine by the home's kilowatt use.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, May 15, 2018 8:53 AM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review Typo Correction   Hi Tom,   The last few things I will need are below:   Please demonstrate the new driveway length. AMC section 7.28.030(12)(ii) states,  “Individual driveways leading from the shared court drive lane to each dwelling unit shall be at least twenty (20) feet long, as measured between the front of the garage and the closest edge of the shared drive lane or sidewalk if one exists.” Please demonstrate the mechanical equipment needed for this solar array and its location. AMC section 7.28.060(d)(2) states, “Wall‐Mounted Mechanical Equipment. Wall‐mounted mechanical equipment, except air conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from the outer building wall shall be screened from view by structural features that are compatible with the architecture of the subject building. Wall‐mounted mechanical equipment that protrudes six (6) inches or less from the outer building wall shall be designed to blend with the color and architectural design of the subject building.” From my take, I am not sure I can support this application in front of PZC for a few reasons.  I risk throwing a  bunch of code at you now, but that is what would happen with a completed staff report.  A few highlights:  I 3 (ii) 7.28.090(f)(2)(ii)Side-loaded garages shall provide windows or other architectural details that are consistent with or complement the features of the living portion of the dwelling on the side of the garage facing the street.  7.28.090(d)(5)  Four-Sided Design. All sides of a residential building shall display a similar level of quality and architectural detailing. Architectural features and treatments shall not be restricted to a single facade.  7.28.090(e)  Design Standards for the Wildridge Subdivision.  (1)  Intent:  (i)  To preserve and enhance the aesthetic qualities of the natural hillsides by designing projects which relate to the slope of the land and minimize the amount of project grading; and  (ii)  To promote development which is visually compatible with the natural topography of the surrounding area….  Building Design:  (A)  The design of a structure shall create variety and interest along the street elevation. A significant alteration of the massing and composition (not just the exterior colors and materials) of each house or each townhouse or duplex unit must be accomplished.  (B)  The use of architectural features that increase visual prominence should be avoided. Massive, tall elements, such as two-story entries, turrets and large chimneys, should be avoided. Such elements on the downhill face of the structure are of particular concern.  In my professional opinion, I believe that the intent of your design can be achieved (storage space with porch  with solar panels) within the framework of the AMC, but I think the scale you are trying to achieve is out of  proportion with your current house and the neighborhood.    With that said, my suggestion to you is to scale the design back and take heed of the specific sections I pointed  out in this email and the prior ones.  Alternatively, we can press on and take this current plan to Planning and  Zoning.  I would not provide a favorable recommendation.    Sincerely,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org I 4 Avon, CO - Official Website | Official Website www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: David McWilliams   Sent: Friday, May 11, 2018 9:30 AM  To: 'Tom Ruemmler'    Subject: RE: Declarations article XV Review Typo Correction  Tom,  These two attachments will hopefully make these numbers more accurate:  One is an example of a building  height calculation, using “existing” grade (grade before the site was disturbed) to demonstrate compliance  with the height restrictions.  If the “proposed” grade (grade that actually exists on the site today) is more  restrictive, it is the required grade to calculate off of.       The other is from your development plan in 2000.  It shows the area calculations more accurately.  For the  second clarification below, please include proposed driveway square footage to the impervious calculation.    To be clear, I am still in a cursory review of this application, and may have more comments by Tuesday or  so.  Expect radio silence until then.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org From: Tom Ruemmler    Sent: Thursday, May 10,  2018 4:56 PM  I 5 To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review Typo Correction  Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  The house is two story and  4584 sq feet  divide by 2 equals 2342 sq ft. the additional 300 sq ft will  NOT exceed 3000 sq ft.   Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance. Lot size  is .222 acres  Times 43560 = 9,970 sq ft for lot size.  half is 4835.  House foot print is less than 3000 sq ft  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the  house was built) or proposed grade.  Please demonstrate compliance.   The solar system is lower by many feet  than the highest peak of the house.  The house is in compliance.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 3:13 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Tom,   I have not started a completeness review in earnest, but I figured you might appreciate these clarifications I  need so you can start to answer them.      Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance.  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the  house was built) or proposed grade.  Please demonstrate compliance.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun!  I 6 From: Tom Ruemmler     Sent: Thursday, May 10, 2018 3:36 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review  Garage 20x15 total 300 sq ft.  Deck 20 x 15 total 300 sq ft  solar panels  385 sq ft  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 1:11 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Attached is your receipt.  An initial comment is that I do not know the square footage totals: for garage, for  deck, square footage of the array.  From: Tom Ruemmler [ To: David McWilliams <cmcwilliams@avon.org> Subject:  Declarations article XV Review  see attached Article XV  The only guideline vague ‐ to conform with the current architecture.  My plans conform to the existing architecture in the area. See picture of decks with garages below.  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Attachments: Tom Ruemmler < Tuesday, May 15, 2018 12:39 PM David McWilliams Pictures re-sized to less MB 20180318 View from Joyce Deck A (Large).jpg; Currey Garage and deck (Large).jpg; End of 2011 BCP A (Large).jpg; End of 2011 BCP b (Large).jpg; End of 2011 BCP c (Large).jpg; Nowak Garage (Large).jpg I 1 David McWilliams From:David McWilliams Sent:Friday, May 11, 2018 9:04 AM To:'Tom Ruemmler' Subject:RE: I sent your two other emails with attachments I only received the declarations, at 1:34, not the photos.  Perhaps the size was too large for them to be sent?  David McWilliams Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler     Sent: Thursday, May 10, 2018 1:57 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: I sent your two other emails with attachments  Check your junk mail if you did not find 2 other emails I sent with attachments.  One email has page 22 of the Declarations attached  Article XV  Design Review which is vague.  The other emails has picture of neighbor's decks withngarages below, the end of 2011 Beaver Creek Point  house, a view from Hugh Jopyce's deck verifying his view is not affected much.  You and your friends will find all the below web sites very interesting –  Freeing energy from the grid – High tect windows and more  I 2 http://www.ted.com/talks/justin_hall_tipping_freeing_energy_from_the_grid.html  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://pi.tedcdn.com/r/pe.tedcdn.com/images/ted/674cc62675a39a02d8a98c6c73bac9aa4ba2bbe1_800x600.jpg?c=1050%2C550&w=250 Freeing energy from the grid www.ted.com What would happen if we could generate power from our windowpanes? In this moving talk, entrepreneur Justin Hall- Tipping shows the materials that could make that possible, and how questioning our notion of 'normal' can lead to extraordinary breakthroughs. Graphene's  best finding in 20th centrury  https://www.youtube.com/watch?v=J0ZMi83oUjk  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://www.bing.com/th?id=OVP.4SDWLbedTOW0WYEilhNl_AEsCo&pid=Api New Discovery Could Unlock Graphene's Full Potential www.youtube.com It's time for an update on graphene, that super material of the future! Scientists have come up with some new ways of making it that are easier and cheaper than ever ... https://www.youtube.com/embed/ WFacA6OwCjA  I 3 Supercapacitors as batteries  https://www.youtube.com/watch?v=3K8JIC‐ov_Y  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://www.bing.com/th?id=OVP.POqo6jtygF43W_2hgpkrAQEsCo&pid=Api The Fuel Tank of Tomorrow - A Super Capacitor? www.youtube.com KiloWatt Labs CEO Omer Ghani explains in the above interview, filmed at the IDTechEX Show!, that his company has overcome these challenges and has begun shipping ... Samsung Graphine Battery  https://www.youtube.com/watch?v=Go2g_BNpG_Y  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.https://www.bing.com/th?id=OVP.nfl-uhsHZA5ekT3AekO_SAEsDh&pid=Api Samsung's New Graphene Battery www.youtube.com Start your free trial today at http://www.squarespace.com/coldfusion to get 10% off your first purchase. Subscribe here: https://goo.gl/9FS8uF Check out the previous ... Graphene productions  https://www.youtube.com/watch?v=XHb75p7JN3I  I 4 Battery alternatives  https://www.youtube.com/watch?v=Z_GUem5ADQs  Can you store more energy by compressing a gas as compared to  batteries and capacitors Petro hydro engines up to 180 MPG I read somewhere that a petro hydric car got 180 MPG below are some links to start with.  https://www.scientificamerican.com/article/hydraulic-hybrid-vehicle/  https://en.wikipedia.org/wiki/Hydraulic_hybrid_vehicle  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler Thursday, May 10, 2018 1:57 PM David McWilliams I sent your two other emails with attachments Check your junk mail if you did not find 2 other emails I sent with attachments.  One email has page 22 of the Declarations attached  Article XV  Design Review which is vague.  The other emails has picture of neighbor's decks withngarages below, the end of 2011 Beaver Creek Point  house, a view from Hugh Jopyce's deck verifying his view is not affected much.  You and your friends will find all the below web sites very interesting –  Freeing energy from the grid – High tect windows and more  http://www.ted.com/talks/justin_hall_tipping_freeing_energy_from_the_grid.html  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.Freeing energy from the grid www.ted.com What would happen if we could generate power from our windowpanes? In this moving talk, entrepreneur Justin Hall- Tipping shows the materials that could make that possible, and how questioning our notion of 'normal' can lead to extraordinary breakthroughs. Graphene's I 2  best finding in 20th centrury  https://www.youtube.com/watch?v=J0ZMi83oUjk  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.New Discovery Could Unlock Graphene's Full Potential www.youtube.com It's time for an update on graphene, that super material of the future! Scientists have come up with some new ways of making it that are easier and cheaper than ever ... https://www.youtube.com/embed/ WFacA6OwCjA  Supercapacitors as batteries  https://www.youtube.com/watch?v=3K8JIC‐ov_Y  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.The Fuel Tank of Tomorrow - A Super Capacitor? www.youtube.com KiloWatt Labs CEO Omer Ghani explains in the above interview, filmed at the IDTechEX Show!, that his company has overcome these challenges and has begun shipping ... Samsung Graphine Battery  I 3 https://www.youtube.com/watch?v=Go2g_BNpG_Y  Right-click or tap and hold here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.Samsung's New Graphene Battery www.youtube.com Start your free trial today at http://www.squarespace.com/coldfusion to get 10% off your first purchase. Subscribe here: https://goo.gl/9FS8uF Check out the previous ... Graphene productions  https://www.youtube.com/watch?v=XHb75p7JN3I  Battery alternatives  https://www.youtube.com/watch?v=Z_GUem5ADQs  Can you store more energy by compressing a gas as compared to  batteries and capacitors Petro hydro engines up to 180 MPG I read somewhere that a petro hydric car got 180 MPG below are some links to start with.  https://www.scientificamerican.com/article/hydraulic-hybrid-vehicle/  https://en.wikipedia.org/wiki/Hydraulic_hybrid_vehicle  I 4 Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Thursday, May 10, 2018 4:53 PM David McWilliams Re: Declarations article XV Review Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  The house is two story and  4584 sq feet  divide by 2 equals 2342 sq ft. the additional 300 sq ft will exceed 3000 sq ft.  Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance. Lot size is .222  acres  Times 43560 = 9,970 sq ft for lot size.  half is 4835.  House foot print is less than 3000 sq ft  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the house was  built) or proposed grade.  Please demonstrate compliance.   The solar system is lower by many feet than  the highest peak of the house.  The house is in compliance.  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 3:13 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Tom,   I have not started a completeness review in earnest, but I figured you might appreciate these clarifications I  need so you can start to answer them.      Per the PUD, your house’s building footprint is not to exceed 3,000 sf. Please confirm.  Per the PUD, the maximum impervious surface shall not exceed 50%.  Please demonstrate compliance.  Per the PUD, the max height is 30’.  This is measured off the more restrictive of pre‐existing grade (before the  house was built) or proposed grade.  Please demonstrate compliance.    David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website I 2 www.avon.org Join the Avon Recreation Center for Community Skate Night, including free skate rentals, hot cocoa, a fire pit, music, and loads of community fun! From: Tom Ruemmler  [    Sent: Thursday, May 10, 2018 3:36 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Declarations article XV Review  Garage 20x15 total 300 sq ft.  Deck 20 x 15 total 300 sq ft  solar panels  385 sq ft  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, May 10, 2018 1:11 PM  To: Tom Ruemmler  Subject: RE: Declarations article XV Review   Attached is your receipt.  An initial comment is that I do not know the square footage totals: for garage, for  deck, square footage of the array.  From: Tom Ruemmler  [    Sent: Thursday, May 10, 2018 1:34 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Declarations article XV Review  see attached Article XV  The only guideline vague ‐ to conform with the current architecture.  My plans conform to the existing architecture in the area. See picture of decks with garages below.  I 3 Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Wind and snow load From: William Gray   Sent: Tuesday, September 11, 2018 1:25 PM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Wind and snow load  From: Tom Ruemmler < >   Sent: Tuesday, April 17, 2018 5:50 PM  To: William Gray <wgray@avon.org>  Subject: Re: Wind and snow load  Thank You  From: William Gray <wgray@avon.org>  Sent: Tuesday, April 17, 2018 2:13 PM  To: Tom Ruemmler  Subject: RE: Wind and snow load   Wind is 115 mph. and snow is 70 lbs. in your area  From: Tom Ruemmler     Sent: Tuesday, April 17, 2018 1:33 PM  To: William Gray <wgray@avon.org>  Subject: Wind and snow load  Willy,  The companies that design solar "carport or canopy structures" wants to now the wind and snow load capacity Avon building department requires for the Wildridge area.  ThanK You I 2 Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: 3 foot below ridge. From: William Gray   Sent: Tuesday, September 11, 2018 1:24 PM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: 3 foot below ridge.  From: Tom Ruemmler < >   Sent: Friday, March 30, 2018 1:58 PM  To: William Gray <wgray@avon.org>  Subject: Re: 3 foot below ridge.  Willie,  I do not wish to cause friction between departments. I originally came to you. You suggested talking to the fire  marshal.  I talked to Gail who said Mick Woodworth could answer my questions.  Sorry if this caused any problems.  Tom Ruemmler  From: William Gray <wgray@avon.org>  Sent: Friday, March 30, 2018 10:52 AM  To: Tom Ruemmler  Cc: Gail Mc farland ( )  Subject: RE: 3 foot below ridge.   I was copied an e‐mail from the fire marshal about your question about the solar panel installation, the reply is  basically the same, we need to see a design before we can make a determination. If you get conflicting  information from one person or another it will just cause friction within the jurisdiction and not help your  cause. Please let us see a design so we can answer your question.   I 2 From: Tom Ruemmler ]   Sent: Friday, March 30, 2018 7:18 AM  To: William Gray <wgray@avon.org>; mwoodworth@eagleriverfire.org  Subject: 3 foot below ridge.  Several solar installers stated that according to building codes for residential livable building space, solar  panels can no longer be installed closer than 3 feet below the ridge. I have yet to receive in writing from Avon  its interpretation of the building codes.  Please provide guidances so that I can have an architect draw up solar plans for 2011 Beaver Creek Point  605.11.3.2.4 Residential building smoke ventilation. Panels/modules installed on residential buildings shall  be located no higher than 3 feet (914 mm) below the ridge in order to allow for fire department smoke  ventilation operations.   Thank you,  Tom Ruemmler  I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Thursday, March 29, 2018 1:05 PM David McWilliams Re: Solar access and solar easement David,  Very Interesting. Than You  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Thursday, March 29, 2018 7:42 AM  To: Tom Ruemmler  Subject: RE: Solar access and solar easement   Tom,   Sorry I missed your Tuesday deadline for this information.  Your back of the envelope numbers did seem  effective.   Attached is a demographic analysis I made for Avon last year.  I thought you might find it interesting.   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... I 2 From: Tom Ruemmler     Sent: Monday, March 26, 2018 3:36 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Solar access and solar easement  Hi David,  Thank you for the link.  I will hire an architect to draw up the plans for an attached structure to our house to support the solar panels  after I obtain an opinion from the fire marshall and/or Willy Gray concerning clearances required around solar  array for firemen.  I found on the internet the following information.  Do you have the same statistics for Avon?  If not what do  you show for the following.  Population: 6525  Housings units: 2321  Commercial and Business units: ?  Total 2018 or 2017 budget:  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, March 26, 2018 9:07 AM  To: Tom Ruemmler  Subject: RE: Solar access and solar easement   Hi Tom,  Avon’s standards are found at section 7.28.100(g), near the bottom of the attached link.    https://library.municode.com/co/avon/codes/home_rule_charter_and_code?nodeId=CD_TIT7DECO_CH7.28D EST_7.28.100NAREPR  As for state standards, I do not have a good location to cite.   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org I 3 From: Tom Ruemmler  [   Sent: Thursday, March 22, 2018 10:25 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Solar access and solar easement  David,  Can you please send me the ordinance and laws concerning solar easement and access to solar (the rays of the  sun) for the State and Avon?  Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Questions on solar panels From: William Gray   Sent: Tuesday, September 11, 2018 1:23 PM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Questions on solar panels  From: Tom Ruemmler <   Sent: Friday, March 23,  2018 6:25 PM  To: William Gray <wgray@avon.org>  Subject: Re: Questions on solar panels  I realize solar companies will supply free bids.   What I am checking out ‐ is what number of solar collectors (if any) could be attached to my existing roof. I  doubt any solar collector can be attached to my existing roof if three feet of free roof space is need along each  side and the top of the solar array.    If my interpretation of the code  is correct then the architect will need to design a new "roof" structure to hold  the collectors. Because the new structure will not be over livable space and will be "open to the outdoors"  below the roof, I believe the code does not require 3 feet requirement of free space adjacent to the collector  array.  Are my above assumptions the correct interpretation of the free roof space requirement?  Thank you,  Tom Ruemmler  I 2 From: William Gray <wgray@avon.org>  Sent: Friday, March 23, 2018 2:05 PM  To: Tom Ruemmler  Subject: RE: Questions on solar panels   I read what you left and it is pretty clear depending on the roof design. The solar companies will give you a bid  design for free.   From: Tom Ruemmler  [   Sent: Friday, March 23, 2018 2:26 PM  To: William Gray <wgray@avon.org>  Subject: Re: Questions on solar panels  Before I have the plans drafted for the solar I need to know how the code will be interpreted?  Gail Baker was  not sure. She suggested to contact Mick Woodsworth on Monday.  Gail could you please have Mick call me on Monday.  Tom Ruemmler    From: William Gray <wgray@avon.org>  Sent: Friday, March 23, 2018 9:28 AM  To: Tom Ruemmler  Cc: Gail Baker (  Subject: Questions  on solar panels   I would need to see the proposed layout for your roof. Typically, the solar installer will lay all of this out for  you per the code requirements. If you have a proposal it should include the layout for our review.   I 1 David McWilliams From:David McWilliams Sent:Monday, March 19, 2018 11:14 AM To:'Tom Ruemmler' Cc:William Gray Subject:RE: Solar Panel HOA Approval- revised reply Tom,    Thanks for the email and clarification.  Your conclusion is largely correct, the addition would be entertained.  Due to the site constraints and potential design  elements, staff would take this application to Planning and Zoning, as we do with many similar applications.    To answer your other questions, from the Planning perspective:  1.A detached garage would essentially be treated the same as attached. 2.This design would be entertained. 3.This design would be entertained. 4.Overstepping the building envelope lines is rarely the conclusion that staff recommends to the PZC and is done on a case by case basis, based on the situation. 5.See code section 7.16.110 for the variance procedures.  https://library.municode.com/co/avon/codes/home_rule_charter_and_code?nodeId=CD_TIT7DEC O_CH7.16DEREPR_7.16.110VA David McWilliams Town Planner Town of Avon 970.748.4023 www.avon.org From: Tom Ruemmler     Sent: Saturday, March 17, 2018 7:29 AM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  David & Willy  Below are the calculations David requested for 2011 Beaver Creek Point.  I 2 From the assessor records:  Lot size equals .222 acres or 9,670 Sq. Ft  Current house footprint is approximately = 2571 sq. ft.  Allowable coverage 50% x 9670 = 4835 sq. ft.   Allowable additional lot coverage is less existing house foot of 2571 sq. ft. or 2264 sq. ft.  The remaining building envelope at south end of house is approximately 330 sq. ft.  Conclusion: Under current Avon ordinance and building codes a two‐story house addition with a roof at the south end of 2011 Beaver Creek Point, built within the building envelope is allowable. Is this correct?  Question: Would a detached garage with a deck above the garage be allowed without obtaining a variance? Note: currently three of the 5 houses have this architecture.  Question: Would a detached garage with a deck above the garage with a roof over the deck be allowed without obtaining a variance?  Question: Would a detached garage with an enclosed area above the garage with a roof above the enclosed area be allowed without obtaining a variance?  Question: If a variance is needed would the planning department recommend that a variance be granted?  Question: What is the time frame, cost, procedure and notification requirement for a variance?  I 3 Note: It might be easier to build a detached structure than an addition to the existing house. It would be less intrusive to the existing structure and its occupants.   Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Friday, March 16, 2018 2:14 PM  To: Tom Ruemmler  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Sorry I was on the other line when you called.   Do you mean 3:53 to stop by?  I will be here.  David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... From: Tom Ruemmler     Sent: Friday, March 16, 2018 2:54 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  I 4 Are you in your office 2:53 PM.  Can I stop by?  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, March 14, 2018 11:17 AM  To: Tom Ruemmler  Cc: William Gray  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Below are your answers:  For a solar permit, there is a planning $75 review fee.  For Building, there is a $75 fee.  Timeframe for full  review is estimated at a week.  Please clarify: you say “will be mounted on a new structure to be built within  our building envelope”.  Are you referring to the solar structure, or a new addition or out‐building on your  property?  For a solar‐only (minor) project, there is no noticing requirement, although we reserve the right to let the HOA  know.   Plans can be submitted for planning side of things without a specific product or installer, although the  measurements (something like “four 6*4 panels installed in a row”) would be necessary.  For building permit,  you need an installer.  Thanks,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... From: Tom Ruemmler     Sent: Wednesday, March 14, 2018 9:48 AM  I 5 To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  David & Willy,  Since the Beaver Creek Point HOA has governing documents that do no comply with Colorado law and is very dysfunctional and since it may cost about $1000 to get plans drawn up, I have several question before I officially submit the attached completed forms that you emailed to us.  What is general overall application and building permit process, time lines, cost to obtain a permit for the solar system that will be mounted on a new structure to be built within our building envelope?  What if any notifications have to be given to the public or neighbors? Who provides the notifications and time lines for notification?  I plan to use the process of obtaining approvals then obtaining bids for the approved plans.  Can plans be submitted without knowing the exact manufacture and installer of the solar system?  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, March 13, 2018 11:55 AM  To: Tom Ruemmler  Cc: William Gray  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Let’s start with the development plans and application packet.    If there is a need for any supporting materials we can cross that bridge later.   I 6 Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. From: Tom Ruemmler     Sent: Monday, March 12, 2018 10:50 PM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  Mr. McWilliams,  There are 5 single family homes that are on their on lots. There are no common walls or common roofs. Each  homeowner is responsible for their own maintenance.  My house and the roof is 17 years old. It has a shake roof that probably will need replacing in 5 or more  years.  The roof mainly faces east and west.  I would not install the panels on the old roof.  I will build a south  facing racking system within my allowable building envelope. I have been in the solar business since 1973 and  know what I am doing.  I 7 Do to the foregoing and Avon's solar ordinance, the HOA can not deny my request for my proposed solar  system and thus there is absolutely no reason for the Avon to require an approval letter from this  dysfunctional HOA.  If you disagree with the foregoing, I will have my attorney call you or send you a letter. Please let me know if  you are still requesting HOA approval when there is absolutely no reason the HOA can deny my solar system.  I have no problem submitting a reasonable set of plans, even though by state law Avon could not stop the  installation of a solar system within my building envelope.  Thank You,  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, March 12, 2018 3:31 PM  To: Tom Ruemmler  Cc: William Gray  Subject: Solar Panel HOA Approval   Good afternoon Tom,   We ask for an approval letter from the HOA not on aesthetic grounds (which you rightly point out is not  allowed) but to avoid timing / maintenance issues.  For example, suppose a homeowner was unaware of the  HOA wanting a new roof on shared property and built some panels without first asking.    A simple email will do, along with the supporting site drawings, Planning documents, and a $75 development  application fee.  Again, town is not judging this on aesthetic grounds, we are merely checking that the  regulations in place for solar panels are being met.   Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org I 8 Avon, CO - Official Website | Official Website www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. Avon, CO - Official Website | Official Website www.avon.org  Avon, CO - Official Website | Official Website www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... I 1 Matt Pielsticker Subject:FW: Solar Panel HOA Approval- revised reply From: William Gray   Sent: Tuesday, September 11, 2018 1:22 PM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Solar Panel HOA Approval‐ revised reply  From: Tom Ruemmler   Sent: Saturday, March 17,  2018 7:29 AM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  David & Willy  Below are the calculations David requested for 2011 Beaver Creek Point.  From the assessor records:  Lot size equals .222 acres or 9,670 Sq. Ft  Current house footprint is approximately = 2571 sq. ft.  Allowable coverage 50% x 9670 = 4835 sq. ft.   Allowable additional lot coverage is less existing house foot of 2571 sq. ft. or 2264 sq. ft.  The remaining building envelope at south end of house is approximately 330 sq. ft.  I 2 Conclusion: Under current Avon ordinance and building codes a two‐story house addition with a roof at the south end of 2011 Beaver Creek Point, built within the building envelope is allowable. Is this correct?  Question: Would a detached garage with a deck above the garage be allowed without obtaining a variance? Note: currently three of the 5 houses have this architecture.  Question: Would a detached garage with a deck above the garage with a roof over the deck be allowed without obtaining a variance?  Question: Would a detached garage with an enclosed area above the garage with a roof above the enclosed area be allowed without obtaining a variance?  Question: If a variance is needed would the planning department recommend that a variance be granted?  Question: What is the time frame, cost, procedure and notification requirement for a variance?  Note: It might be easier to build a detached structure than an addition to the existing house. It would be less intrusive to the existing structure and its occupants.   Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Friday, March 16, 2018 2:14 PM  To: Tom Ruemmler  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Sorry I was on the other line when you called.   Do you mean 3:53 to stop by?  I will be here.  I 3 David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... From: Tom Ruemmler [   S ent: Friday, March 16, 2018 2:54 PM  To: David McWilliams <cmcwilliams@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  Are you in your office 2:53 PM.  Can I stop by?  From: David McWilliams <cmcwilliams@avon.org>  Sent: Wednesday, March 14, 2018 11:17 AM  To: Tom Ruemmler  Cc: William Gray  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Below are your answers:  For a solar permit, there is a planning $75 review fee.  For Building, there is a $75 fee.  Timeframe for full  review is estimated at a week.  Please clarify: you say “will be mounted on a new structure to be built within  our building envelope”.  Are you referring to the solar structure, or a new addition or out‐building on your  property?  For a solar‐only (minor) project, there is no noticing requirement, although we reserve the right to let the HOA  know.   I 4 Plans can be submitted for planning side of things without a specific product or installer, although the  measurements (something like “four 6*4 panels installed in a row”) would be necessary.  For building permit,  you need an installer.  Thanks,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... From: Tom Ruemmler  [   Sent: Wednesday, March 14, 2018 9:48 AM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  David & Willy,  Since the Beaver Creek Point HOA has governing documents that do no comply with Colorado law and is very dysfunctional and since it may cost about $1000 to get plans drawn up, I have several question before I officially submit the attached completed forms that you emailed to us.  What is general overall application and building permit process, time lines, cost to obtain a permit for the solar system that will be mounted on a new structure to be built within our building envelope?  I 5 What if any notifications have to be given to the public or neighbors? Who provides the notifications and time lines for notification?  I plan to use the process of obtaining approvals then obtaining bids for the approved plans.  Can plans be submitted without knowing the exact manufacture and installer of the solar system?  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Tuesday, March 13, 2018 11:55 AM  To: Tom Ruemmler  Cc: William Gray  Subject: RE: Solar Panel HOA Approval‐ revised reply   Tom,   Let’s start with the development plans and application packet.    If there is a need for any supporting materials we can cross that bridge later.   Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. I 6 From: Tom Ruemmler  [   Sent: Monday, March 12, 2018 10:50 PM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  Mr. McWilliams,  There are 5 single family homes that are on their on lots. There are no common walls or common roofs. Each  homeowner is responsible for their own maintenance.  My house and the roof is 17 years old. It has a shake roof that probably will need replacing in 5 or more  years.  The roof mainly faces east and west.  I would not install the panels on the old roof.  I will build a south  facing racking system within my allowable building envelope. I have been in the solar business since 1973 and  know what I am doing.  Do to the foregoing and Avon's solar ordinance, the HOA can not deny my request for my proposed solar  system and thus there is absolutely no reason for the Avon to require an approval letter from this  dysfunctional HOA.  If you disagree with the foregoing, I will have my attorney call you or send you a letter. Please let me know if  you are still requesting HOA approval when there is absolutely no reason the HOA can deny my solar system.  I have no problem submitting a reasonable set of plans, even though by state law Avon could not stop the  installation of a solar system within my building envelope.  Thank You,  I 7 Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, March 12, 2018 3:31 PM  To: Tom Ruemmler  Cc: William Gray  Subject: Solar Panel HOA Approval   Good afternoon Tom,   We ask for an approval letter from the HOA not on aesthetic grounds (which you rightly point out is not  allowed) but to avoid timing / maintenance issues.  For example, suppose a homeowner was unaware of the  HOA wanting a new roof on shared property and built some panels without first asking.    A simple email will do, along with the supporting site drawings, Planning documents, and a $75 development  application fee.  Again, town is not judging this on aesthetic grounds, we are merely checking that the  regulations in place for solar panels are being met.   Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. Avon, CO - Official Website | Official Website www.avon.org  Avon, CO - Official Website | Official Website I 8 www.avon.org  The Avon Police Department is excited to announce the launch of a Tipsy Taxi pilot program, with the aim of reducing impaired driving in our community. Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... I 1 Matt Pielsticker Subject:FW: Solar Panel HOA Approval- revised reply From: Matt Pielsticker   Sent: Tuesday, March 13, 2018 8:23 AM  To: David McWilliams <cmcwilliams@avon.org>  Subject: RE: Solar Panel HOA Approval‐ revised reply  It sounds like new improvements.   Lets start with Minor Dev Plan and drawings to see what the plan is, then we can  provide a more formal response to the request.  Matt   From: David McWilliams   Sent: Tuesday, March 13, 2018 8:17 AM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Solar Panel HOA Approval‐ revised reply  Matt,   Is this the direction you would like me to take with Tom?  From: Tom Ruemmler  [   Sent: Monday, March 12, 2018 10:50 PM  To: David McWilliams <cmcwilliams@avon.org>  Cc: William Gray <wgray@avon.org>  Subject: Re: Solar Panel HOA Approval‐ revised reply  Mr. McWilliams,  There are 5 single family homes that are on their on lots. There are no common walls or common roofs. Each  homeowner is responsible for their own maintenance.  My house and the roof is 17 years old. It has a shake roof that probably will need replacing in 5 or more  years.  The roof mainly faces east and west.  I would not install the panels on the old roof.  I will build a south  facing racking system within my allowable building envelope. I have been in the solar business since 1973 and  know what I am doing.  I 2 Do to the foregoing and Avon's solar ordinance, the HOA can not deny my request for my proposed solar  system and thus there is absolutely no reason for the Avon to require an approval letter from this  dysfunctional HOA.  If you disagree with the foregoing, I will have my attorney call you or send you a letter. Please let me know if  you are still requesting HOA approval when there is absolutely no reason the HOA can deny my solar system.  I have no problem submitting a reasonable set of plans, even though by state law Avon could not stop the  installation of a solar system within my building envelope.  Thank You,  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, March 12, 2018 3:31 PM  To: Tom Ruemmler  Cc: William Gray  Subject: Solar Panel HOA Approval   Good afternoon Tom,   We ask for an approval letter from the HOA not on aesthetic grounds (which you rightly point out is not  allowed) but to avoid timing / maintenance issues.  For example, suppose a homeowner was unaware of the  HOA wanting a new roof on shared property and built some panels without first asking.    A simple email will do, along with the supporting site drawings, Planning documents, and a $75 development  application fee.  Again, town is not judging this on aesthetic grounds, we are merely checking that the  regulations in place for solar panels are being met.   Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org I 3 Avon, CO - Official Website | Official Website www.avon.org Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... I 1 David McWilliams From: Sent: To: Subject: Tom Ruemmler < Monday, March 12, 2018 10:41 PM David McWilliams Re: Solar Panel HOA Approval Mr. McWilliams,  There are 5 single family homes that are on their on lots. There are no common walls or common roofs. Each  homeowner is responsible for their own maintenance.  My house and the roof is 17 years old. It has a shake roof that probably will need replacing in 5 or more  years.  The roof mainly faces east and west.  I would not install the panels on the old roof.  I will build a south  facing racking system within my allowable building envelope. I have been in the solar business since 1973 and  now what I am doing.  Do to the foregoing and Avon's solar ordinance, the HOA can not deny my request for my proposed solar  system and thus there is absolutely no reason for the Avon to require an approval letter from this  dysfunctional HOA.  If you disagree with the foregoing, I will have my attorney call you or send you a letter. Please let me know if  you are still requesting HOA approval when there is absolutely no reason the HOA can deny my solar system.  I have no problem submitting a reasonable set of plans, even though by state law Avon could not stop the  installation of a solar system within my building envelope.  Thank You,  Tom Ruemmler  From: David McWilliams <cmcwilliams@avon.org>  Sent: Monday, March 12, 2018 3:31 PM  To: Tom Ruemmler  Cc: William Gray  Subject: Solar Panel HOA Approval   Good afternoon Tom,   We ask for an approval letter from the HOA not on aesthetic grounds (which you rightly point out is not  allowed) but to avoid timing / maintenance issues.  For example, suppose a homeowner was unaware of the  HOA wanting a new roof on shared property and built some panels without first asking.    A simple email will do, along with the supporting site drawings, Planning documents, and a $75 development  application fee.  Again, town is not judging this on aesthetic grounds, we are merely checking that the  regulations in place for solar panels are being met.   I 2 Best,   David McWilliams  Town Planner  Town of Avon  970.748.4023  www.avon.org Avon, CO - Official Website | Official Website www.avon.org Online Payments The Town of Avon encourages online payments. Business owners can submit Sales Tax and Business License payments, and citizens can pay Court, parking ... I 1 Matt Pielsticker Subject:FW: Town attorney's opinion From: William Gray   Sent: Thursday, February 08, 2018 9:57 AM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: RE: Town attorney's opinion  This is Beaver Creek Point complex in Wildridge, no plan has been submitted, Tom said that all installations would be on  his property at the South end of the building where there is a little buildable space for the “garage and solar on the roof  of it”.   My opinion is, that if he is looking for a legal interpretation he should ask his own attorney.   I just don’t know how to answer his question.  From: Matt Pielsticker   Sent: Thursday, February 08, 2018 9:28 AM  To: William Gray <wgray@avon.org>  Subject: RE: Town attorney's opinion  Do we have any more information?  Plan for improvements?   From: William Gray   Sent: Thursday, February 08, 2018 8:05 AM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Town attorney's opinion  Did we ever answer this question  From: Tom Ruemmler  [   Sent: Wednesday, February 07, 2018 5:55 PM  To: William Gray <wgray@avon.org>  Subject: Town attorney's opinion  Mr. Gray  Do you have an opinion from Avon's attorney if the BCP HOA can prevent the solar system support structure  that will probably also include a garage, deck, and roof over the deck.  Also, is Avon the architectural control board for Wildridge?  Can the BCP HOA overrule the Wildridge the  architectural control board?  I 2 Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Town attorney's opinion From: William Gray   Sent: Tuesday, September 11, 2018 1:21 PM  To: Matt Pielsticker <mpielsticker@avon.org>  Subject: FW: Town attorney's opinion  From: Tom Ruemmler <    Sent: Monday, March 05, 2018 10:28 AM  To: William Gray <wgray@avon.org>  Subject: Re: Town attorney's opinion  Mr. Gray,  I beleive Colorado State law and Avon ordinance 7.28.100 (g) supersede any provision in  any HOA governing document.  Avon's ordinance section 7.28.100 is specifically states:  General Standards. Any person or association, regardless of the date of establishment, is prohibited from imposing private covenants, conditions, restrictions, deed clauses or other agreements between parties that prevent persons from installing and using alternative energy systems. In Avon's ordinance specifically prevents a HOA from imposing any private covenants, conditions, restrictions. Therefore, I believe I do not need any HOA approval to obtain a building per for a solar system that will be mounted on a support systems (roof) that will be built inside my allowable building envelope.   I 2 My question is - Is Avon going to require HOA approval for me to apply for a solar system and obtain a Avon building permit for the solar system I previously discussed with you?  Sincerely,  Tom Ruemmler  From: William Gray <wgray@avon.org>  Sent: Thursday, February 8, 2018 10:15 AM  To: Tom Ruemmler  Subject: RE: Town attorney's opinion   Tom,   Your property owner’s association likely has approval requirements that supersede the Town’s Code. It is  typical for restrictive covenants to be placed on private property with no direct relationship to local zoning or  development controls.  You would need to refer to the State, ACT that you showed me. That document could  supersede all others, but it is recommended to check with your attorney to verify. As we have stated in the  past, you can submit a development application to Community Development and if the submitted materials  clearly show conformance with requirements of our zoning code, an approval will be granted and a permit  issued.      From: Tom Ruemmler    Sent: Wednesday,  February 07, 2018 5:55 PM  To: William Gray <wgray@avon.org>  Subject: Town attorney's opinion  Mr. Gray  I 3 Do you have an opinion from Avon's attorney if the BCP HOA can prevent the solar system support structure  that will probably also include a garage, deck, and roof over the deck.  Also, is Avon the architectural control board for Wildridge?  Can the BCP HOA overrule the Wildridge the  architectural control board?  Tom Ruemmler  I 1 Matt Pielsticker Subject:FW: Buildable envelope questions & witten tree removal permission From: Matt Pielsticker   Sent: Wednesday, October 04, 2017 1:27 PM  To: Tom Ruemmler < ; David McWilliams <cmcwilliams@avon.org> Cc: Virginia Egger  <vegger@avon.org>  Subject: RE: Buildable envelope questions & witten tree removal permission  Hi Tom  It seems that e-mails are not being productive and sitting down together may be helpful. An application was submitted by the President of your HOA, processed, and approved. You have now requested additional changes to that application without the original applicant's consent? Lets discuss that further.   The Town’s building setback requirements limit any building encroachments and roof overhangs encroachments over setback lines. All comes from definitions of Structure and Setback from the Avon Development Code. A structure means a combination of materials to form a construction for use, occupancy or ornamentation whether installed on, above or below the surface of land or water. A roof overhang would be considered ornamentation.  In terms of solar panels and state law, I can get a read from our Town Attorney on whether or not state law conflicts with Town Code requirements outlined here: https://library.municode.com/co/avon/codes/home_rule_charter_and_code?nodeId=CD_TIT7D ECO_CH7.28DEST_7.28.100NAREPR scroll down to subsection (g) to see all roof and ground mounted solar requirements. They do mention meeting setback requirements.  Do you have time to meet next Tuesday?  Matt  I 2 From: Tom Ruemmler Sent: Tuesday, October 03, 2017 8:49 AM To: Matt Pielsticker; David McWilliams Cc: Virginia Egger Subject: Buildable envelope questions & witten tree removal permission  Setbacks and buildable area envelope questions When building on a lot, setbacks from property lines result in a “buildable envelope footprint”.  If a building can be built up to the buildable footprint line, can the roof overhangs extend beyond the footprint?   Is there a limit of how far beyond the buildable footprint overhangs can extend?  Can solar panels be installed outside the buildable footprint? Note: State law may supersede what local towns can control concerning solar.  How far can overhangs or supportive structures for solar panels extend beyond a buildable “footprint”.  Can deck overhangs extend beyond the building footprint? If not, why not if overhangs can extend beyond the buildable footprint?  Does Avon have any requirements concerning solar that state law does not prohibit a town from attempting to control?  Tree removal questions  I believed that when Matt Pielsticker and I meet on 9‐6‐2017 at 2011 Beaver Creek Point I received oral approval for the removal of the 3 Aspens pending HOA approval?  I 3 On 9‐15‐2017 I submitted proof that 3 HOA members out of 5 HOA members approved removal of the 3 Aspen Trees.   On 9‐18‐2017 I officially amended the tree removal application for 2011 Beaver Creek Point and I advised staff they could make 3 more X’s on our original map designating the location of 3 additional Aspen trees to be removed.  A few days later I submitted on a plot map with my home’s footprint, X’s in circles denoting 3 additional Aspen trees to be removed along with the X’s for the 5 pine tree removals that Avon approved and have been removed. Black dots representing 3 plants that Avon may require planting. I believed this was the final requirement for obtaining Avon’s approval to remove the 3 Aspen trees.  Can you explain why I have not yet received written approval from Avon? For your convenience I am again attaching the revised maps that shows all tress to be removed. The black dots of exact location of any plants that Avon may require to be planted are estimates since the HOA needs to discuss the exact locations after viewing what the landscape looks like after all trees are removed.  Avon should stop micromanaging our landscaping, fire mitigation measures and view corridors. We have some of the best landscaping in Wildridge. We spend over $1000 last year adding new plants. There is no upside to Avon’s policies and behavior of micromanaging and stomping on private property rights. A negative public reaction may occur as a result of Avon's behavior.  Tom Ruemmler    I J Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com HEIL LAW & PLANNING, LLC MEMORANDUM TO: Honorable Mayor Fancher and Town Council members FROM: Eric J. Heil, Town Attorney RE: Ordinance No. 18-17 Authorizing a First Amendment to the 2014B Certificates for Bond Financing DATE: October 5, 2018 SUMMARY: Ordinance No. 18-17 is presented to Council for first reading. Ord. No. 18-17 amendments certain lease provisions approved in the 2014B Certificate of Participation (“COP”) bond financing to allow the replacement of existing Town Hall at 1 Lake Street with the new Town Hall located at on Mikela Way as the required collateral for the 2014 bond finance. Council previously approved Ordinance No. 14-14 which authorized the 2014B COP bond financing to issue $3.8 million for certain street improvements. The outstanding balance of the 2014 COP bond financing is $3,160,000. Ordinance No. 18-17 only approves replacement of the collateral for the 2014 COP bond financing and does not affect the balance, payments, term, rate or other details of the 2014 COP bond financing. The existing lease document and the bond transcript for the 2014B Certificates is available upon request. The replacement of the existing Town Hall with the new Town Hall will allow for the existing Town Hall to be demolished in 2019. PROPOSED MOTION: “I move to approve first reading of Ordinance No. 18-17 Authorizing a First Amendment to a Previously Executed Lease Agreement, Site and Improvement Lease, and Providing Other Materials Relating Thereto.” Thank you, Eric ATTACHMENT A: Ordinance No. 18-17 Ord. 18-17 Approving 1st Amendment to Lease Agreement October 9, 2018 Page 1 of 10 TOWN OF AVON, COLORADO ORDINANCE NO. 18-17 AUTHORIZING A FIRST AMENDMENT TO A PREVIOUSLY EXECUTED LEASE AGREEMENT, SITE AND IMPROVEMENT LEASE, AND PROVIDING OTHER MATTERS RELATING THERETO. WHEREAS, the Town of Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, pursuant to Chapter XIV of the Charter, the Town is authorized to enter into one or more leases or lease-purchase agreements for land, buildings, equipment and other property for governmental or proprietary purposes; and WHEREAS, the Town is authorized by Article XX, Section 6 of the Colorado Constitution, its Charter, and part 8 of Article 15 of title 31, Colorado Revised Statutes (“C.R.S.”), to enter into rental or leasehold agreements in order to provide necessary land, buildings, equipment and other property for governmental or proprietary purposes; and WHEREAS, the Town Council of the Town (the “Town Council”) has previously leased certain real property of the Town and the improvements located thereon, generally known as Town Hall, located at One Lake Street in the Town (the “Leased Property”) to UMB Bank, n.a., acting solely in its capacity as trustee under an Indenture of Trust (the “Trustee”), under that certain Site and Improvement Lease dated as of January 14, 2015 (the “Site Lease”) and then leased the Leased Property back from the Trustee pursuant to a Lease Agreement dated as of January 14, 2015 (the “Lease”); and WHEREAS, pursuant to Section 10.4 of the Lease, so long as no Event of Lease Default or Event of Non-appropriation shall have occurred and is continuing, the Trustee shall release any portion of the Leased Property, and shall execute all documents necessary or appropriate to convey the same to the Town free of all restrictions and encumbrances imposed or created by the Site Lease, the Lease or the Indenture, upon receipt by the Trustee of (a) a written request of the Town Representative of such release and (b) a certificate of the Town Representative addressed to the Trustee certifying as to certain matters relating to the property to be released and the property to be substituted; and WHEREAS, the Town Council has determined that it is in the best interest of the Town and its inhabitants and taxpayers that the current Town Hall Facility should be released from the Lease and the Site Lease and substituted with the new Town Hall Facility located at 100 Mikaela Way in the Town; and WHEREAS, the Town Representative has presented the Trustee with the appropriate certificates and documents to effect such partial release and substitution; and ATTACHMENT A: Ord No. 18-17 Ord. 18-17 Approving 1st Amendment to Lease Agreement October 9, 2018 Page 2 of 10 WHEREAS, pursuant to Section 9.03 of the Indenture, the Lease and the Site Lease may be amended without consent of or notice to the Owners of the Certificates (as defined in the Indenture), in order to more precisely identify the Leased Property, including any substitutions, additions or modifications to the Leased Property as the case may be, as authorized under the Site Lease and the Lease provided, however, that if BB&T Bank (the “Initial Purchaser”) is the owner of 100% of the Certificates Outstanding, any amendment to the Lease or the Site Lease shall be require the prior written consent of the Initial Purchaser; and WHEREAS, the Town Council has determined and hereby determines it is in the best interests of the Town and its inhabitants that the Town execute and deliver a First Amendment to Lease Agreement (the “First Lease Amendment”) and First Amendment to Site and Improvement Lease (the “First Site Lease Amendment”) in order to more precisely identify the Leased Property after the release of the Town Hall facility and the substitution of the new Town Hall Facility; and WHEREAS, capitalized terms not otherwise defined herein will have the meanings assigned to them in the Lease or the Indenture; and WHEREAS, there is on file with the Town the proposed forms of the First Lease Amendment and the First Site Lease Amendment. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Ratification and Approval of Prior Actions. All action heretofore taken (not inconsistent with the provisions of this ordinance) by the Town Council, the Town Representative, or the officers or agents of the Town Council or the Town relating to the First Lease Amendment and the First Site Lease Amendment, including the release of the Leased Property and substitution of such portion of the Leased Property with the new Town Hall Facility, is hereby ratified, approved and confirmed. Section 2. Finding of Best Interests. The Town Council hereby finds and determines, pursuant to the Constitution, the laws of the State of Colorado and the Charter, that the release of the Leased Property and the substitution related thereto is necessary, convenient and in furtherance of the Town’s purposes and are in the best interests of the inhabitants of the Town, and the Town Council hereby authorizes and approves the same. Section 3. Approval of Documents. The First Lease Amendment and the First Site Lease Amendment, in substantially the forms presented to the Town Council and attached hereto as Exhibit A: First Amendment to Lease Purchase Agreement and Exhibit B: First Amendment to Site and Improvement Lease and on file with the Town, are in all respects approved, authorized and confirmed, and the Mayor of the Town is hereby authorized and directed for and on behalf of the Town to execute and deliver the First Amendment in substantially the forms and with substantially the same contents as presented to the Town Council. ATTACHMENT A: Ord No. 18-17 Ord. 18-17 Approving 1st Amendment to Lease Agreement October 9, 2018 Page 3 of 10 Section 4. Authorization to Execute Collateral Documents. The Town Clerk or her designee is hereby authorized and directed to attest all signatures and acts of any official of the Town in connection with the matters authorized by this Ordinance and to place the seal of the Town on any document authorized and approved by this Ordinance. The Mayor and Town Clerk and other appropriate officials or employees of the Town are hereby authorized to execute and deliver for and on behalf of the Town any and all additional certificates, documents, instruments and other papers, and to perform all other acts that they deem necessary or appropriate, in order to implement and carry out the transactions and other matters authorized by this Ordinance, including but not limited to such documents, certificates and affidavits as may be necessary. The execution of any instrument by the aforementioned officers or members of the Town Council shall be conclusive evidence of the approval by the Town of such instrument in accordance with the terms hereof and thereof. Section 5. Repealer. All ordinances, resolutions, bylaws, orders, and other instruments, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed to revive any ordinance, resolution, bylaws, order, or other instrument, or part thereof, heretofore repealed. Section 6. Severability. If any section, subsection, paragraph, clause or other provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability thereof shall not affect any of the remaining sections, subsections, paragraphs, clauses or provisions hereof. Section 7. Statutes Superseded. Pursuant to Article XX of the Colorado Constitution and to the Charter, all statutes of the State which might otherwise apply in connection with the release of the portion of Leased Property are hereby superseded except to the extent specifically held to be applicable. Section 8. Ratification and Approval of Prior Actions. All actions heretofore taken by the officers of the Town and members of the Town Council, not inconsistent with the provisions of this Ordinance, relating to the First Lease Amendment and First Site Lease Amendment and the release of a portion of Leased Property, are hereby ratified, approved, and confirmed. Section 9. Recording and Authentication. This Ordinance, immediately upon its final passage and adoption, shall be numbered and recorded in the Ordinance Book of the Town kept for that purpose, authenticated by the signatures of the Mayor (or Mayor Pro Tem) and the Town Clerk (or her deputy), and the full text hereof shall be published in a newspaper of general circulation in the Town. Section 10. Effective Date, Recording, and Authentication. This Ordinance shall be in full force and effect thirty days after final passage in accordance with Section 6.4 of the Charter. This Ordinance shall be numbered and recorded in the official records of the Town kept for that purpose, and shall be authenticated by the signatures of the Mayor and Mayor Pro-Tem and Town Clerk, and published in accordance with the Charter. ATTACHMENT A: Ord No. 18-17 Ord. 18-17 Approving 1st Amendment to Lease Agreement October 9, 2018 Page 4 of 10 Section 11. Publication. The Town Clerk is ordered to publish this Ordinance in full after adoption on first reading, and such publication shall include the day, hour and place at which Town Council shall hold a public hearing on said ordinance pursuant to the Charter and Chapter 1.16 of the Avon Municipal Code. The Ordinance shall be published in full after final passage pursuant to the Charter and Chapter 1.16 of the Avon Municipal Code. ATTACHMENT A: Ord No. 18-17 Ord. 18-17 Approving 1st Amendment to Lease Agreement October 9, 2018 Page 5 of 10 INTRODUCED, APPROVED, PASSED ON FIRST READING, ORDERED PUBLISHED IN FULL AND REFERRED TO PUBLIC HEARING, and setting such public hearing for October 23, 2014, at 5:30 p.m., at the Council Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado, on October 9, 2018. TOWN OF AVON, COLORADO ______________________________________ Jennie Fancher, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Debbie Hoppe, Town Clerk Eric J. Heil, Town Attorney INTRODUCED, FINALLY APPROVED, PASSED ON SECOND READING, AND ORDERED PUBLISHED IN FULL on October 23, 2018. TOWN OF AVON, COLORADO _______________________________________ Jennie Fancher, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Debbie Hoppe, Town Clerk Eric J. Heil, Town Attorney ATTACHMENT A: Ord No. 18-17 STATE OF COLORADO ) ) COUNTY OF EAGLE ) SS. ) TOWN OF AVON ) I, Debbie Hoppe, the duly appointed, qualified and acting Town Clerk of the Town of Avon, Colorado (the “Town”), do hereby certify: 1. That the foregoing pages are a true, correct, and complete copy of an ordinance adopted by the Council of the Town of Avon, Colorado (the “Town Council”), at regular meetings of the Town Council held on October 9, 2018 and October 23, 2018. A quorum of the Town Council was in attendance at each meeting. 2. That the passage of the Ordinance on first reading was duly moved and seconded at a regular meeting of the Town Council on October 9, 2018, and the Ordinance was approved on first reading by a vote of a majority of the members of the Town Council as follows: Council member Voting Yes Voting No Absent Abstaining Jennie Fancher, Mayor Sarah Smith Hymes, Mayor Pro Tem Jake Wolf Matt Gennett Scott Prince Megan Burch Amy Phillips 3. That the passage of the Ordinance on second and final reading, was duly moved and seconded at a regular meeting of the Town Council on October 23, 2018 and the Ordinance was approved on second and final reading by a vote of a majority of the members of the Council as follows: ATTACHMENT A: Ord No. 18-17 -2- Council member Voting Yes Voting No Absent Abstaining Jennie Fancher, Mayor Sarah Smith Hymes, Mayor Pro Tem Jake Wolf Matt Gennett Scott Prince Megan Burch Amy Phillips 4. That the Ordinance has been authenticated by the Mayor and sealed with the corporate seal of the Town, attested by me as the Town Clerk, and duly recorded in the official records of the Town. 5. That notices of the meetings of October 9, 2018, and October 23, 2018, in the forms attached hereto as Exhibit A, were duly given to the Council members and were posted in a designated public place within the boundaries of the Town no less than twenty-four hours prior to the meetings as required by law. 6. On October [__], 2018 and October [__], 2018, the Ordinance was published in full in the Vail Daily, a newspaper of general circulation in the Town, in accordance with the Charter. Affidavits of publication are attached hereto as Exhibit B. ATTACHMENT A: Ord No. 18-17 -3- IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Town this _____ day of October, 2018. _______________________________________ Town Clerk (SEAL) ATTACHMENT A: Ord No. 18-17 A-1 EXHIBIT A (Attach Notices of Meetings) ATTACHMENT A: Ord No. 18-17 A-1 EXHIBIT B (Affidavits of Publication) 44287536.v1 ATTACHMENT A: Ord No. 18-17 UMB BANK, N.A., SOLELY IN ITS CAPACITY AS TRUSTEE UNDER THE INDENTURE IDENTIFIED HEREIN, as Lessor and THE TOWN OF AVON, COLORADO, as Lessee _________________________________ FIRST AMENDMENT TO LEASE PURCHASE AGREEMENT OCTOBER [__], 2018 This First Amendment to Lease Agreement amends and supplements the Lease Agreement between UMB Bank, n.a., solely in its capacity as trustee under the Indenture of Trust dated as of January 14, 2015, as lessor, and the Town of Avon, Colorado, as lessee, dated as of January 14, 2015, which was recorded with the Eagle County Clerk and Recorder on January 14, 2015, at Reception No. 201501039. After this instrument has been recorded, please return to: Kimberley Crawford, Esq. Butler Snow LLP 1801 California Street, Suite 5100 Denver, Colorado 80202 Pursuant to Section 39-13-104(1)(j), Colorado Revised Statutes, this First Amendment to Lease Agreement is exempt from the documentary fee. Exhibit A: First Amendment to Lease Purchase Agreement 2 FIRST AMENDMENT TO LEASE AGREEMENT FIRST AMENDMENT TO LEASE AGREEMENT dated as of October [__], 2018 (the “First Lease Amendment”) which amends the Lease Agreement dated as of January 14, 2015 (the “2014B Lease” and as hereby amended, the “Lease”), by and between UMB BANK, N.A., as lessor hereunder (the “Trustee”), and the TOWN OF AVON, COLORADO, as lessee hereunder, a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State (the “Town”). W I T N E S S E T H: WHEREAS, the Town of Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, the Town Council of the Town (the “Town Council”) has previously leased certain real property of the Town and the improvements located thereon, generally known as Town Hall (the “Leased Property”) to UMB Bank, n.a., acting solely in its capacity as trustee under an Indenture of Trust (the “Trustee”), under that certain Site and Improvement Lease dated as of January 14, 2015 (the “2014B Site Lease”) and then leased the Leased Property back from the Trustee pursuant to a Lease Agreement dated as of January 14, 2015 (the “2014B Lease”); and WHEREAS, pursuant to Section 10.4 of the 2014B Lease, so long as no Event of Lease Default or Event of Non-Appropriation shall have occurred and is continuing, the Trustee shall release any portion of the Leased Property, and shall execute all documents necessary or appropriate to convey the same to the Town free of all restrictions and encumbrances imposed or created by the 2014B Site Lease, the 2014B Lease or the Indenture, upon receipt by the Trustee of (a) a written request of the Town Representative of such release and (b) a certificate of the Town Representative addressed to the Trustee certifying as to certain matters relating to the property to be released and the property to be substituted; and WHEREAS, the Town Council has determined that it is in the best interest of the Town and its inhabitants and taxpayers that the Town Hall located at One Lake Street in the Town (the “2014B Leased Property”), should be released from the 2014B Lease and the 2014B Site Lease, and that the new town hall facility located at 100 Mikaela Way in the Town (the “Substitute Property”) shall be substituted for the same; and WHEREAS, the Town Representative has presented the Trustee with the appropriate certificates and documents to effect such partial release and substitution; and WHEREAS, pursuant to Section 9.03 of the Indenture, the 2014B Lease and the 2014B Site Lease may be amended without consent of or notice to the Owners of the Certificates (as defined in the Indenture), in order to more precisely identify the Leased Property, including Exhibit A: First Amendment to Lease Purchase Agreement 3 any substitutions, additions or modifications to the Leased Property as the case may be, as authorized under the 2014B Site Lease and the 2014B Lease; provided, however, that if BB&T Bank (the “Initial Purchaser”) is the owner of 100% of the Certificates Outstanding, any amendment to the 2014B Lease or the 2014B Site Lease shall be require the prior written consent of the Initial Purchaser; and WHEREAS, the Town Council has determined that the 2014B Leased Proeprty be released, and that the Substitute Property be substituted for same, and that it is in the best interests of the Town and its residents and taxpayers that the Town and the Trustee execute and deliver this First Lease Amendment to amend the description of the Leased Property as described in Exhibit A to the 2014B Lease and the 2014B Site Lease; and WHEREAS, no Lease Event of Default or Event of Nonappropriation has occurred and is continuing; and WHEREAS, the Town Council has adopted an ordinance authorizing and approving the execution, delivery and performance of this First Lease Amendment by the Town; and WHEREAS, the Initial Purchaser has given its written consent to the execution and delivery of this First Lease Amendment pursuant to the requirements of the Indenture and 2014B Lease. NOW THEREFORE, for and in consideration of the mutual premises and covenants herein contained, the parties hereto agree as follows: ARTICLE I DEFINITIONS AND APPLICABILITY Section 1.1. Definitions Generally. All capitalized words and phrases in this First Lease Amendment not otherwise defined herein shall have the respective meanings set forth in the 2014B Lease, unless the context otherwise requires. Section 1.2. First Lease Amendment. This First Lease Amendment amends and supplements the 2014B Lease and is entered into in accordance with the provisions of the 2014B Lease and the Indenture. Section 1.3. Applicability of 2014B Lease. Except as otherwise provided in this First Lease Amendment, the provisions of the 2014B Lease shall apply to this First Lease Amendment as set forth therein. Exhibit A: First Amendment to Lease Purchase Agreement 4 ARTICLE II AMENDMENTS TO LEASE Section 2.1. Amendment to Lease Exhibit A. Exhibit A to the 2014B Lease, setting forth the description of the Leased Property, is hereby amended as set forth in Appendix A to this First Lease Amendment. ARTICLE III MISCELLANEOUS Section 3.1. Execution in Counterparts. This First Lease Amendment may be executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. Section 3.2. Captions. The captions or headings herein are for convenience only and in no way define, limit or describe the scope or intent of any provisions or sections of this First Lease Amendment. Exhibit A: First Amendment to Lease Purchase Agreement 5 IN WITNESS WHEREOF, the Trustee and the Town have caused this First Lease Amendment to be executed in its corporate name and the seal of the Town to be affixed hereto and attested by its duly authorized officers; and the Trustee has caused this First Lease Amendment to be executed in its name and attested by its duly authorized officers. All of the above are effective as of the date first above written. UMB BANK, N.A., as Lessor By Leigh Lutz, Senior Vice President (SEAL) Attest: Debbie Hoppe, Town Clerk TOWN OF AVON, COLORADO, as Lessee By Jennie Fancher, Mayor Exhibit A: First Amendment to Lease Purchase Agreement 6 STATE OF COLORADO ) ) SS. EAGLE COUNTY ) The foregoing instrument was acknowledged before me this _____ day of October, 2018, by Jennie Fancher and Debbie Hoppe, as Mayor and Town Clerk respectively of the Town of Avon, Colorado, a Colorado municipal corporation. WITNESS my hand and official seal. _______________________________________ Notary Public (SEAL) My commission expires: ****************** STATE OF COLORADO ) ) SS. CITY AND COUNTY OF DENVER ) The foregoing instrument was acknowledged before me this _____ day of October, 2018, by Leigh Lutz, as Senior Vice President of UMB Bank, n.a., as trustee. WITNESS my hand and official seal. _______________________________________ Notary Public (SEAL) My commission expires: Exhibit A: First Amendment to Lease Purchase Agreement A-1 APPENDIX A TO FIRST LEASE AMENDMENT EXHIBIT A TO LEASE Exhibit A to the Lease shall be amended to read as follows: DESCRIPTION OF THE LEASED PROPERTY Town Hall Facility – 100 Mikaela Way, Avon, Colorado Mountain Vista Resort Subdivision, Lot 4. Exhibit A: First Amendment to Lease Purchase Agreement THE TOWN OF AVON, COLORADO, as Lessor and UMB BANK, N.A., SOLELY IN ITS CAPACITY AS TRUSTEE UNDER THE INDENTURE IDENTIFIED HEREIN, As Lessee _________________________________ FIRST AMENDMENT TO SITE AND IMPROVEMENT LEASE OCTOBER [__], 2018 This First Amendment to Site and Improvement Lease amends and supplements the Site and Improvement Lease between the Town of Avon, Colorado, as lessor, and UMB Bank, n.a., solely in its capacity as trustee under the Indenture of Trust dated as of January 14, 2015, as lessee, and, dated as of January 14, 2015, which was recorded with the Eagle County Clerk and Recorder on January 14, 2015, at Reception No. 201501038. After this instrument has been recorded, please return to: Kimberley Crawford, Esq. Butler Snow LLP 1801 California Street, Suite 5100 Denver, Colorado 80202 Pursuant to Section 39-13-104(1)(j), Colorado Revised Statutes, this First Amendment to Site and Improvement Lease Purchase Agreement is exempt from the documentary fee. Exhibit B: First Amendment to Site and Improvement Lease 2 FIRST AMENDMENT TO SITE AND IMPROVEMENT LEASE FIRST AMENDMENT TO SITE AND IMPROVEMENT LEASE dated as of October [__], 2018 (the “First Site Lease Amendment”) which amends the Lease Agreement dated as of January 14, 2015 (the “2014B Lease” and as hereby amended, the “Lease”), by and between UMB BANK, N.A., as lessor hereunder (the “Trustee”), and the TOWN OF AVON, COLORADO, as lessee hereunder, a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State (the “Town”). W I T N E S S E T H: WHEREAS, the Town of Avon, Colorado (the “Town”) is a home rule municipality and political subdivision of the State of Colorado (the “State”) organized and existing under a home rule charter (the “Charter”) pursuant to Article XX of the Constitution of the State; and WHEREAS, the Town Council of the Town (the “Town Council”) has previously leased certain real property of the Town and the improvements located thereon, generally known as Town Hall, located at One Lake Street, in the Town (the “2014B Leased Property”) to UMB Bank, n.a., acting solely in its capacity as trustee under an Indenture of Trust (the “Trustee”), under that certain Site and Improvement Lease dated as of January 14, 2015 (the “2014B Site Lease”) and then leased the Leased Property back from the Trustee pursuant to a Lease Agreement dated as of January 14, 2015 (the “2014B Lease”); and WHEREAS, pursuant to Section 10.4 of the 2014B Lease, so long as no Event of Lease Default or Event of Nonappropriation shall have occurred and is continuing, the Trustee shall release any portion of the Leased Property, and shall execute all documents necessary or appropriate to convey the same to the Town free of all restrictions and encumbrances imposed or created by the 2014B Site Lease, the 2014B Lease or the Indenture, upon receipt by the Trustee of (a) a written request of the Town Representative of such release and (b) a certificate of the Town Representative addressed to the Trustee certifying as to certain matters relating to the property to be released and the property to be substituted; and WHEREAS, the Town Council has determined that it is in the best interest of the Town and its inhabitants and taxpayers that the 2014B Leased Property should be released from the 2014B Lease and the 2014B Site Lease and that the new Town Hall Facility located at 100 Mikaela Way in the Town (the “Substitute Leased Property”) be substituted for such property; and WHEREAS, the Town Representative has presented the Trustee with the appropriate certificates and documents to effect such partial release and substitution; and WHEREAS, pursuant to Section 9.03 of the Indenture, the 2014B Lease and the 2014B Site Lease may be amended without consent of or notice to the Owners of the Certificates (as defined in the Indenture), in order to more precisely identify the Leased Property, including Exhibit B: First Amendment to Site and Improvement Lease 3 any substitutions, additions or modifications to the Leased Property as the case may be, as authorized under the 2014B Site Lease and the 2014B Lease; provided, however, that if BB&T Bank (the “Initial Purchaser”) is the owner of 100% of the Certificates Outstanding, any amendment to the 2014B Lease or the 2014B Site Lease shall be require the prior written consent of the Initial Purchaser; and WHEREAS, the Town Council has determined and hereby determines that the 2014B Leased Property be released, and that it is in the best interests of the Town and its residents and taxpayers that the Town and the Trustee execute and deliver this First Site Lease Amendment to amend the description of the Leased Property as described in Exhibit A to the 2014B Site Lease; and WHEREAS, no Lease Event of Default or Event of Nonappropriation has occurred and is continuing; and WHEREAS, the Town Council has adopted an ordinance authorizing and approving the execution, delivery and performance of this First Site Lease Amendment by the Town; and WHEREAS, the Initial Purchaser has given its written consent to the execution and delivery of this First Site Lease Amendment pursuant to the requirements of the Indenture and Lease. NOW THEREFORE, for and in consideration of the mutual premises and covenants herein contained, the parties hereto agree as follows: ARTICLE I DEFINITIONS AND APPLICABILITY Section 1.1. Definitions Generally. All capitalized words and phrases in this First Site Lease Amendment not otherwise defined herein shall have the respective meanings set forth in the 2014B Lease, unless the context otherwise requires. Section 1.2. First Site Lease Amendment. This First Site Lease Amendment amends and supplements the 2014B Site Lease and is entered into in accordance with the provisions of the 2014B Site Lease and the Indenture. Section 1.3. Applicability of 2014B Lease. Except as otherwise provided in this First Site Lease Amendment, the provisions of the 2014B Site Lease shall apply to this First Site Lease Amendment as set forth therein. Exhibit B: First Amendment to Site and Improvement Lease 4 ARTICLE II AMENDMENTS TO LEASE Section 2.1. Amendment to Lease Exhibit A. Exhibit A to the 2014B Site Lease, setting forth the description of the Leased Property, is hereby amended as set forth in Appendix A to this First Site Lease Amendment. ARTICLE III MISCELLANEOUS Section 3.1. Execution in Counterparts. This First Site Lease Amendment may be executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. Section 3.2. Captions. The captions or headings herein are for convenience only and in no way define, limit or describe the scope or intent of any provisions or sections of this First Site Lease Amendment. Exhibit B: First Amendment to Site and Improvement Lease 5 IN WITNESS WHEREOF, the Trustee and the Town have caused this First Site Lease Amendment to be executed in its corporate name and the seal of the Town to be affixed hereto and attested by its duly authorized officers; and the Trustee has caused this First Site Lease Amendment to be executed in its name and attested by its duly authorized officers. All of the above are effective as of the date first above written. (SEAL) Attest: Debbie Hoppe, Town Clerk TOWN OF AVON, COLORADO, as Lessor By Jennie Fancher, Mayor UMB BANK, N.A., as Lessee By Leigh Lutz, Senior Vice President Exhibit B: First Amendment to Site and Improvement Lease 6 STATE OF COLORADO ) ) SS. EAGLE COUNTY ) The foregoing instrument was acknowledged before me this _____ day of October, 2018, by Jennie Fancher and Debbie Hoppe, as Mayor and Town Clerk respectively of the Town of Avon, Colorado, a Colorado municipal corporation. WITNESS my hand and official seal. _______________________________________ Notary Public (SEAL) My commission expires: ****************** STATE OF COLORADO ) ) SS. CITY AND COUNTY OF DENVER ) The foregoing instrument was acknowledged before me this _____ day of October, 2018, by Leigh Lutz, as Senior Vice President of UMB Bank, n.a., as trustee. WITNESS my hand and official seal. _______________________________________ Notary Public (SEAL) My commission expires: Exhibit B: First Amendment to Site and Improvement Lease A-1 APPENDIX A TO FIRST SITE LEASE AMENDMENT EXHIBIT A TO LEASE Exhibit A to the Lease shall be amended to read as follows: DESCRIPTION OF THE LEASED PROPERTY Town Hall Facility – 100 Mikaela Way, Avon, Colorado Mountain Vista Resort Subdivision, Lot 4. Exhibit B: First Amendment to Site and Improvement Lease TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 1 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:07 p.m. A roll call was taken, and Council members present were Amy Phillips, Matt Gennett, Jake Wolf, Scott Prince and Sarah Smith Hymes. Megan Burch was absent. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Start time 07:47 Mayor Fancher requested moving item 5.1 (Review and Direction regarding 2019 Special Events Funding, as recommended by the Ad Hoc Special Events Committee) after item 4.1. to accommodate members of the Ad Hoc Special Events Committee. Councilor Phillips requested an update and discussion regarding the Beaver Creek Boulevard Streetscape Project. Council agreed to hold the discussion after item 4.6. Councilor Prince requested the addition of a discussion about joining Colorado Communities for Climate Action (CC4CA) and allocating a $5,000 membership fee in the 2019 proposed budget. Councilor Phillips moved to approve the agenda, as amended. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Councilor Burch was absent. 3. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 11:53 Regina O’Brien, Eagle County Clerk and Recorder, commented on National Voter Registration Day and encouraged residents to get signed up to vote at govotecolorado.com. Councilor Burch arrived at 5:25 p.m. 4. ACTION ITEMS Start time: 17:17 4.1. PUBLIC HEARING AND ACTION ON MAJOR DEVELOPMENT PLAN APPLICATION FOR RIVERFRONT LODGE ON LOT 4, RIVERFRONT SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Pedro Campos, Zehren & Associates, presented the Major Development Plan Application. Mayor Fancher opened the public hearing and there were no comments. Councilor Prince recused himself from the discussion. Councilor Phillips moved to approve the Major Development Plan Application for Riverfront Lodge on Lot 4, Riverfront Subdivision, findings and conditions listed in staff’s memo dated September 25, 2018, with the added condition that the Eagle River Watershed Council be added as a referral agency. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 6. Councilor Prince abstained from the vote. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 2 Council moved to item 5.1. 5.1. REVIEW AND DIRECTION IN REGARD TO 2019 SPECIAL EVENTS FUNDING, AS RECOMMENDED BY THE AD HOC SPECIAL EVENTS COMMITTEE (AHSEC CHAIR BOBBY BANK) Start time: 51:25 Council expressed that they would like to see bigger picture, return-on-investment information about these events. Council provided direction to staff and the Ad Hoc Special Events Committee to move forward with the recommendations, as submitted by the Ad Hoc Special Events Committee. 4.2. APPROVAL OF RESOLUTION 18-15, SUPPORTING THE GRANT AGREEMENT BETWEEN THE TOWN OF AVON, ACTING AS FISCAL AGENT, ON BEHALF OF WALKING MOUNTAINS SCIENCE CENTER AND THE STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND (DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 1:54:00 Councilor Wolf moved to approve Resolution 18-15 supporting the Grant Agreement between the Town of Avon, acting as Fiscal Agent, on behalf of Walking Mountains Science Center and the State Board of the Great Outdoors Colorado Trust Fund. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 4.3. RESOLUTION 18-17, OPPOSING AMENDMENT 74 (TOWN ATTORNEY ERIC HEIL) Start time: 2:02:59 Mayor Fancher opened the discussion for comments. Mayor Pro Tem Smith Hymes moved to approve Resolution 18-17 Opposing Amendment 74. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 4.4. RESOLUTION 18-16, SUPPORTING PROPOSITION 110 “LET’S GO, COLORADO,” TO INCREASE FUNDING FOR STATEWIDE AND LOCAL TRANSPORTATION NEEDS (MOBILITY DIRECTOR EVA WILSON) Start time: 2:03:40 Councilor Gennett moved approve Resolution 18-16 supporting Proposition 110 “Let’s Go, Colorado” to increase funding for statewide and local transportation needs, with the addition of a WHEREAS statement to read as follows: “WHEREAS, the Town of Avon supports CDOT's evaluation of improvements to safety and operations on the west side of Vail Pass and at the Dowd Canyon interchange, in particular those elements that focus on protection and enhancement of water quality, aquatic life, wetlands, riparian area, and water resources, and which would be partially funded by Proposition 110.” Councilor Phillips seconded the motion and it passed unanimously by Council members present. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 3 4.5. APPROVAL OF MINUTES FROM SEPTEMBER 11, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) Start time: 2:08:31 Councilor Burch moved to approve the minutes from the September 11, 2018 Council meeting. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 4.6. APPROVAL OF MINUTES FROM SEPTEMBER 19, 2018 COUNCIL RETREAT (DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 2:08:50 Councilor Prince suggested a small edit to the minutes. Councilor Prince moved to approve the minutes from the September 19, 2018 Council Retreat, with the change he requested. Councilor Phillips seconded the motion and it passed with a vote of 5. Councilor Gennett and Councilor Wolf abstained from the vote due to their absence at the Council Retreat. ADDED ITEM – BEAVER CREEK BOULEVARD STREETSCAPE PROJECT UPDATE Justin Hildreth, Town Engineer, gave a brief update on the Beaver Creek Boulevard Streetscape. ADDED ITEM – REVIEW AND DIRECTION ON COLORADO COMMUNITIES FOR CLIMATE ACTION (CC4CA) MEMBERSHIP Council provided direction to add funding in the amount of $5,000 to the 2019 proposed budget for CC4CA membership. 5. WORK SESSION Start time: 2:19:16 5.2. REVIEW AND DIRECTION ON 2019 FUNDING REQUEST TO SUPPORT THE EAGLE-HOLY CROSS RANGER DISTRICT Council provided direction to add a contribution in the amount of $15,000 to the proposed 2019 budget for the Eagle-Holy Cross Ranger District. Council asked that the Eagle-Holy Cross Ranger District reach out to and seek contributions from communities like Beaver Creek, Eagle-Vail and Cordillera. 6. WRITTEN REPORTS 6.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON) 6.2. ABSTRACT FROM SEPTEMBER 18, 2018 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER) 6.3. GIFT REPORTING – ZOPPE ITALIAN FAMILY CIRCUS TICKETS (DEPUTY TOWN MANAGER PRESTON NEILL) 7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 2:28:01 Mayor Pro Tem Smith Hymes mentioned that Holy Cross Energy recently announced that they are pursuing a goal to achieve 70% renewable by 2030. Eric Heil, Town Attorney, briefly went over the Colorado Fair Campaign Practices Act. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, SEPTEMBER 25, 2018 AVON TOWN HALL, ONE LAKE STREET Page 4 8. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 7:36 p.m. RESPECTFULLY SUBMITTED: ________________________________ Debbie Hoppe, Town Clerk APPROVED: Jennie Fancher ___________________________________ Sarah Smith Hymes ___________________________________ Jake Wolf ________________________________ Megan Burch ________________________________ Matt Gennett ________________________________ Scott Prince ________________________________ Amy Phillips ________________________________ M E M O R A N D U M TO: Board of Directors FROM: Catherine Hayes, Board Secretary DATE: October 3, 2018 RE: Summary of Authority’s September 27, 2018, Board Meeting The following is a summary of items discussed at the September 27, 2018, Authority Board Meeting: Board members present and acting included: Chair George Gregory, Vice Chair Sarah Smith Hymes, Secretary Kim Bell Williams, Treasurer Geoff Dreyer, directors Pam Elsner and Mick Woodworth. Eagle River Watershed Council (ERWC) Update ERWC Executive Director Holly Loff and board chair Larissa Read discussed ERWC’s watershed protection efforts, including water quality monitoring and assessment, education and outreach programs, and restoration projects. The Authority has funded the ERWC in the past, and Holly and Larissa requested continued funding for 2019. The board directed staff to include such funding the 2019 budget, approval of which will be considered at a public hearing in November. Cash in Lieu of Water Rights Requests Jason Cowles discussed cash in lieu requests from the developers of the Fox Hollow PUD in Edwards as well as the Colorado World Resorts developer in Avon. The board discussed the calculations to determine needed water for each development, as well as the water service agreements to be executed in conjunction with the cash in lieu approval, to ensure both developments’ water use is limited to what is paid for and approved. The Board approved both cash in lieu requests and authorized execution of water service agreements as well. Drought Update Linn Brooks updated on the drought conditions. Streamflows have stayed stable in the past week, which is likely due to less irrigation water use by customers, as well as streambank plants going dormant and reduced evapotranspiration from colder nights. Staff plans to follow up with local partners and organizations regarding drought response efforts and to thank those who responded when the Authority and District requested cutbacks. Eagle River Village (ERV) Mobile Home Park Update Jason Cowles updated on the ERV mobile home park and continued efforts to get the park connected to the Authority water supply. Funding commitments were received from the park owner, Edwards Metro District, and Our Community Foundation. Staff confirmed that the park’s current water supply meets primary drinking water standards, but not secondary standards regarding taste, mineral content, and odor. Drought Communications Diane Johnson discussed drought communications efforts. The Vail Daily placed a drought watch graphic on its front page free of charge, highlighting drought severity and local streamflow levels; the graphic will be removed on Oct. 1, when the new water year begins. Community Water Plan Diane Johnson noted a community water plan is being drafted, with the ERWC leading the effort. Linn Brooks and Jason Cowles are offering input and Diane and Amy Vogt are working on outreach and engagement assistance for the plan. Local and State Water Supply Diane Johnson and Glenn Porzak discussed a recent meeting of the Colorado River Water Conservation District, during which possible future water supply shortages were discussed. There was consensus from West Slope entities that consumptive Summary of Authority’s September 27, 2018, Board Meeting Page 2 of 2 use reductions would be needed by all entities taking water from the Colorado River if solutions were to be reached by the Colorado River Basin states, rather than implementation of federal solutions. Glenn Porzak noted federal fixes are being discussed already and are out of compliance with the priority system – another reason to determine local solutions.