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TC Minutes 07-10-2018TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:05 p.m. A roll call was taken and Council members present were Sarah Smith Hymes, Scott Prince, Jake Wolf, Amy Phillips and Megan Burch. Matt Gennett was absent. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Deputy Police Chief Coby Cosper, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Councilor Phillips asked that items 5.8.1 and 5.8.2 be removed from the Consent Agenda and discussed in conjunction with item 5.5. Councilor Prince asked for item 5.8.7 to be removed from the Consent Agenda. Councilor Phillips made a motion to approve the agenda with the amendments provided. Councilor Prince seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. 3. MEETING PROCEDURES FOR THE MEETING OF JULY 10, 2018 c}. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: o6:oo Part One Michael Cacioppo commented on the West Beaver Creek Boulevard Construction Project traffic and the plastic bag ban. Evan Ellis with Four Seasons Landscaping advocated for two changes in landscaping practices for the Town of Avon, the use of annual plants and the use of chemical fertilizers. 5. ACTION ITEMS Start time: 15:38 Part One 5.1. FIRST READING ORDINANCE 18-07, ADOPTING THE 2018 AVON WORKFORCE HOUSING PLAN PLANNING DIRECTOR MATT PIELSTICKER) Mayor Fancher opened the discussion to the public and no comments were made. Councilor Gennett arrived at 5:53 P.M. Council members provided various comments and edits to the 2018 Avon Workforce Housing Plan. Michael Cacioppo asked to make a point of order regarding the procedures of public comments. Councilor Gennett moved to table first reading of Ordinance 18-07, until staff can make recommended changes. Councilor Wolf seconded the motion and it passed unanimously by Council members present. Page 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET 5.2. FIRST READING OF ORDINANCE 18-09, AMENDING CHAPTER 2.3o TOWN CODE OF ETHICS OF THE AVON MUNICIPAL CODE TOWN ATTORNEY ERIC HEIL) Start time: 01:22:39 Part One Mayor Fancher opened the discussion to the public and no comments were made. Councilor Wolf moved to approve the first reading of Ordinance 18-09, amending Section 2.30.120 — Public Contracts of the Avon Municipal Code. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.3. FIRST READING ORDINANCE 18-10, ENACTING A NEW CHAPTER 6.08 - DECLAWING PROHIBITED TO TITLE 6 OF THE AVON MUNICIPAL CODE PROHIBITING THE DECLAWING OF CATS AND OTHER ANIMALS IN THE TOWN OF AVON DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 01:2345 Part One Mayor Fancher opened the discussion to the public and Debra Whitman a veterinarian with Avon Pet Centre, expressed her opposition to the proposed ordinance. Rhiannon Rowe, Eagle County Animal Services Shelter manager, is very strongly against declawing mainly because the declawed cats received at the shelter have behavioral problems. Char Gonsenica also commented. Councilor Burch moved to table first reading of Ordinance 18-10, amending the Avon Municipal Code to enact Chapter 6.08 — Declawing Prohibited. Councilor Gennett seconded the motion and it passed on a vote of 5 to 2. Mayor Fancher and Councilor Wolf voted no. Council gave direction to staff to procure data about declawing before bringing it back before Council. 5.4• FIRST READING ORDINANCE 18-11, AMENDING CHAPTER 5.24 OF THE AVON MUNICIPAL CODE TO AMEND AMPLIFIED SOUND PERMIT CRITERIA TOWN ATTORNEY ERIC HEIL) Start time: 01:51:38 Part One Councilor Phillips moved to approve first reading of Ordinance 18-11, amending Chapter 5.24 — Amplified Sound Systems. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Burch was out of the room. 5.5• FIRST READING ORDINANCE 18-12, FOR CAPITAL LEASE PURCHASE ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 00:04 Part Two Mayor Pro Tem Smith Hymes moved to approve Ordinance 18-12, authorizing the execution and delivery of a state and municipal lease/purchase agreement dated August 24, 2018 between the Town of Avon and Clayton Holdings LLC to finance the purchase and installation of 150.15kW solar panel array pursuant to Exhibit A of such agreement. Councilor Wolf seconded the motion and it passed with a vote of 6 to 1. Councilor Prince voted no. Council moved to item 5.8.1. Page 2 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET 5.8.1. APPROVAL OF NOTICE OF AWARD TO SOLARSENSE OF THE INSTALLATION OF SOLAR PHOTOVOLTAIC PANELS ON THE AVON MOBILITY CENTER TOWN ENGINEER JUSTIN HILDRETH) Councilor Wolf moved to approve issuance of Notice of Award for the purchase and installation of photovoltaic panels on the Mobility Center to the low bidder, Sunsense Solar in the amount of $258,258 as approved in the Town of Avon 2018 Capital Projects Fund. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Council moved to item 5.8.2. 5.8.2. APPROVAL OF POWER PURCHASE AGREEMENT BETWEEN TOWN OF AVON, A COLORADO HOME RULE MUNICIPALITY, AND HOLY CROSS ENERGY FOR PHOTOVOLTAIC PANELS LOCATED ON THE MOBILITY CENTER TOWN ENGINEER JUSTIN HILDRETH) Councilor Wolf moved to approve the Power Purchase Agreement between Town of Avon, a Colorado Home Rule Municipality, and Holy Cross Energy for solar photovoltaic panels located on the Avon Mobility Center. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.6. PUBLIC HEARING RESOLUTION 18-10, GENERAL FUND BUDGET AMENDMENT ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 30:03 Part Two Mayor Fancher opened the public hearing and there were no comments made. Councilor Wolf moved to approve Resolution 18-1o, General Fund Budget Amendment. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.7. DIRECTION ON NOTICE OF AWARD FOR THE 2018 WHITEWATER PARK REPAIR PROJECT TOWN ENGINEER JUSTIN HILDRETH) Start time: 3445 Part Two Mayor Fancher opened the discussion for comments. Forest Knapp and Ben Hymes expressed support for the Whitewater Park repair project. Councilor Prince moved to approve an increase in the 2018 Whitewater Park Repair Project budget in the amount of $70,000 for a total of $150,000 with the additional funding appropriated from the Capital Projects Fund Contingency to complete the project this year. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.8. CONSENT AGENDA Start time: 5457 Part Two Page 3 Avon COLORADO TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET PANELS eN TLJr Aynnl AAeB1 L:Fy CENTER (TeWPj ENGINEER II ICTIAI HI DRETu) 5.8.2. APPREWAL eF PC)WER PURE' !ASE AGREEMENT BETWEEN Tewpi eF AveNj A Cel=GRAI)e HE)NqF= RULE MUNIGIPALITY7 CENTE R (Tewi,I CAIrIAlrrll II ICTIAI HII DRE:Py) 5.8.3. APPROVAL OF KEVIN PAUL LEGAL COUNSEL AGREEMENT TOWN ATTORNEY ERIC HEIL) 5.8.4• APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF AVON AND EAGLE COUNTY FOR REMITTANCE OF VEHICLE FEES TOWN ATTORNEY ERIC HEIL) 5.8.5• APPROVAL OF COLORADO HEALTH FOUNDATION FULL FUNDING GRANT AND AUTHORIZATION FOR TOWN MANAGER OR TOWN ATTORNEY TO REVIEW AND EXECUTE GRANT AGREEMENT DOCUMENTS (RECREATION DIRECTOR JOHN CURUTCHET) 5.8.6. APPROVAL OF MINUTES FROM MAY 29, 2018 SPECIAL MEETING TOWN CLERK DEBBIE HOPPE) Councilor Phillips moved to approve the consent agenda, excluding items 5.8.1, 5.8.2 and 5.8.7. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. 5.8.7. APPROVAL OF MINUTES FROM JUNE 26, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE) Councilor Prince provided amendments to the minutes. Councilor Gennett moved to approve the minutes as amended. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 6. WORK SESSION Start time: 5754 Part Two 6.1. REVIEW OF TOWN MANAGER RECRUITMENT SCHEDULE, TOWN MANAGER SALARY RANGE, AND DESIRED TOWN MANAGER CHARACTERISTICS HUMAN RESOURCES DIRECTOR LANCE RICHARDS) Direction was provided to have the Leadership Team comments on the Town of Avon Culture Statement shared with Council. Council commented on emailing Lance Richard their comments related to the desired Town Manager characteristics. Mayor Fancher, Councilor Phillips and Councilor Wolf volunteered to sit on the Steering Committee. Council preferred the search timeline where a top candidate is identified before the swearing in of new Councilors on November 131H 7. WRITTEN REPORTS 7.1. GIFT REPORTING - COVERROCK MUSIC FESTIVAL, BEAVER CREEK RODEO SERIES AND VAIL VALLEY BREW FEST VIP TICKETS DEPUTY TOWN MANAGER PRESTON NEILL) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 01:52 Part Two Mayor Fancher thanked Town staff for their work during the Salute to the USA event. She also conveyed her gratitude to all firefighters for their diligent work on Sunday evening so that we did not lose power. Mayor Fancher requested that we promote Stage 2 fire restrictions on the homepage of the TOA website. Page 4 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET Councilor Burch reiterated how amazing the community has come together in the Basalt area, with the fire in Eagle County. Councilor Gennett suggested that the Town hold a free Town Pick -Up of tree trimmings and other vegetation removed from properties as part of fire mitigation efforts. Councilor Phillips suggested the written reports gift report could be more accurate in describing what Council was given. She also suggested if someone is not using the gifts, let the promoter know. Councilor Phillips acknowledged what a great event the Vail Valley Brew Fest was. Mayor Pro Tem Smith Hymes gave an update on streamflow's. Councilor Wolf updated Council on the Special Events Committee meeting and mentioned having a off lease dog area in the park later in the afternoon. He also suggested having a Council retreat. 9. EXECUTIVE SESSION FOR THE PURPOSE OF PERSONNEL MATTERS UNDER C.R.S. §24-6-402(2)(F) CONCERNING THE ACTING TOWN MANAGER Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under C.R.S. §24-6-402(2)(f) concerning the Acting Town Manager. Councilor Gennett seconded the motion and it passed unanimously by Council members present. The time was 9:13 p.m. Council convened into Executive Session at 9:21 P.M. Executive Session ended at 9:55 P.m. Council reconvened into the Regular meeting at 9:55 P.m. 10. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 9:55 P.M. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. Page 5 APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JULY 10, 2018 AVON TOWN HALL, ONE LAKE STREET RESPECTFULLY SUBMITTED: �xi.I � ebbie Hoppe, Town CI rk Page 6