TC Minutes 06-12-2018,ovo n
_?L Lr1ACC'
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 12, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:19 p.m. A roll call was taken and Council members
present were Megan Burch, Amy Phillips, Jake Wolf, Scott Prince and Sarah Smith Hymes. Matt Gennett
arrived at 5:20 p.m. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil,
Police Officer Tyler Churches, Planning Director Matt Pielsticker, Deputy Town Manager Prestcn Neill
and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Pro Tem Smith Hymes asked for item 6.6.3 to be removed from the Consent Agenda and
discussed during an Executive Session.
Mayor Pro Tem Smith Hymes moved to approve the agenda as amended. Councilor Wolf seconded
the motion and it passed unanimously by Council members present.
3. MEETING PROCEDURES FOR THE MEETING OF JUNE 12, 2018
4. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Michael Cacioppo commented on the plastic bag ban and paper bag fee.
5. MAYORS PRESENTATION OF GFOA AWARD TO THE AVON FINANCE DEPARTMENT
Start time: 26:15 Part One
Mayor Fancher presented the 26th consecutive GFOA Award to the Finance Department and shared
the Council's appreciation for all their hard work.
6. ACTION ITEMS
Start time: 28:45 Part One
6.1. PRESENTATION OF THE 2017 TOWN AUDIT AND MOTION TO ACCEPT
ACTING TOWN MANAGER SCOTT WRIGHT, MCMAHAN & Assoc., CPAs)
Paul Backes with McMahon & Associates, the Town's independent auditing firm, presented their
audit.
Councilor Phillips moved to accept the 2017 Comprehensive Annual Financial Report. Mayor
Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members
present.
Michael Cacioppo commented on the Town's debt.
6.2. PUBLIC HEARING SECOND READING OF ORDINANCE 18-06 ADOPTING SMALL CELL REGULATIONS
TOWN ATTORNEY ERIC HEIL)
Start time: 6o:16 Part One
Mayor Fancher opened the public hearing and no comments were made.
Page I
,ovo n
OOL 0 9 A1)0
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 12, 2018
AVON TOWN HALL, ONE LAKE STREET
Councilor Gennett moved to approve second and final reading of Ordinance 18-o6 Adopting a
New Chapter 12.20 of Title 12 of the Avon Municipal Code Establishing Small Cell Regulations.
Councilor Burch seconded the motion and it passed unanimously by Council members present.
6.3. PUBLIC HEARING ON MAJOR DEVELOPMENT PLAN APPLICATION FOR LOT 4, 5, AND 6, RIVERFRONT SUBDIVISION
PLANNING DIRECTION MATT PIELSTICKER)
Start time: 67:13 Part One
Mayor Fancher and Councilor Prince recused themselves from the discussion.
Mayor Pro Tem Smith Hymes opened the public hearing for comments. Derek George asked
what the size and price range would be for the units.
Councilor Wolf moved to approve the Major Development Plan Application for Lot 4, 5, and 6,
Riverfront Subdivision, with the findings and conditions listed in staff's memo dated June 12, 2o18.
Councilor Gennett seconded the motion and it passed with a vote of 5 to 0. Mayor Fancher and
Councilor Prince abstained from the vote.
6.4. PUBLIC HEARING LETTUCE PATCH PRODUCTIONS PERMIT APPLICATION FOR OUTDOORS USE OF SOUND
AMPLIFICATION SYSTEM FOR LAKE STREET MARKET ON JUNE 20,27, AUGUST 8, 15, 22, 29 AND SEPTEMBER 5
AND 12, 2018
INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 101:58 Part One
Mayor Fancher opened the public hearing and no comments were made.
Mayor Pro Tem Smith Hymes moved to approve the Amplified Sound Permit for the Lake Street
Market on Lake Street on Wednesday, June 20, 27, 2018 August 8, 15, 22, 29, September 5 and 12,
2018. Councilor Wolf seconded the motion and it passed unanimously by Council members
present.
6.5. PUBLIC HEARING PEAK PRODUCTIONS PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION
SYSTEM FOR AVON LIVE! ON JULY 11, 18 AND 25, 2018 AND AUGUST 1, 2018
INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 104:05 Part One
Mayor Fancher opened the public hearing and no comments were made.
Councilor Gennett moved to approve the Amplified Sound Permit for the Avon LIVE! Concert series
in Harry A. Nottingham Park on Wednesday July 11, 18, 25, and August 1, 2o18. Councilor Wolf
seconded the motion and it passed unanimously by Council members present.
Page 2
Avo n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS JUNE 12, 2018
AVON TOWN HALL, ONE LAKE STREET
6.6. CONSENTAGENDA
Start time: 10554 Part One
6.6.1. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE EAGLE COUNTY SCHOOL DISTRICT
RE -50J AND THE TOWN OF AVON MOBILITY DIRECTOR EVA WILSON)
6.6.2. APPROVAL FOR RENEWABLE ENERGY CREDIT SALE AND ASSIGNMENT CONTRACT AND GENERATOR
INTERCONNECTION AGREEMENT WITH HOLY CROSS ENERGY FOR PHOTOVOLTAIC PANELS LOCATED ON NEW
TOWN HALL (TOWN ENGINEER JUSTIN HILDRETH)
6.6.3. APPROVAL OF PAY ADJUSTMENT FOR ACTING TOWN MANAGER SCOTT WRIGHT
HUMAN RESOURCES DIRECTOR LANCE RICHARDS)
6.6.4. APPROVAL OF MINUTES FROM MAY 22, 2018 COUNCIL MEETING
(DEPUTY TOWN CLERK BRENDATORRES)
6.6.5. APPROVAL OF MINUTES FROM MAY 8, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE)
6.6.6. APPROVAL OF MINUTES FROM MAY 31, 2018 SPECIAL MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the consent agenda, minus item 6.6.3. Mayor Pro Tem
Smith Hymes seconded the motion and it passed unanimously by Council members present.
]. WORK SESSION
Start time: 110:23 Part One
7.1. JOINT WORK SESSION WITH THE AD HOC SPECIAL EVENTS COMMITTEE
INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Council met with the Ad Hoc Special Events Committee and discussed the following items:
• Role of Town Council in reviewing and acting on the Ad Hoc Special Events Committee's
recommendations for funding
• 2018 Special Events Update
• Town of Avon Cultural Plan Draft
• 2019 Event Solicitation & Funding
• Formation of a Special Events Standing Committee
7.2. REVIEW OF THE TOWN OF AVON FISCAL TAX STUDY ACTING TOWN MANAGER SCOTT WRIGHT)
Start time: 00:03 Part Two
Brian Duffany with the consulting firm Economic and Planning Systems, Inc. presented a fiscal
analysis comparing the Town of Avon's revenue structure, budget, and services to other peer
communities, and assessing the Town's real estate transfer tax impacts.
7.3. REVIEW AND DIRECTION REGARDING SHORT TERM RENTAL TAX STUDY
ACTING TOWN MANAGER SCOTT WRIGHT)
Start time: 00:03 Part Two
There was support from the majority of Council to terminate the existing contract with Host
Compliance and to transition to the services of LODGINGRevs on a one-year contract.
8. WRITTEN REPORTS
8.1. ABSTRACT FROM MAY 15, 2018 PLANNING AND ZONING COMMISSION MEETING
Page 3
Avo n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 12, 2018
AVON TOWN HALL, ONE LAKE STREET
(PLANNING DIRECTOR MATT PIELSTICKER)
8.2. CONFLICTS OF INTEREST (TOWN ATTORNEY ERIC HEIL)
9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 89:04 Part Two
Mayor Fancher mentioned 1) the Playhouse Project kickoff event on Thursday, June 14th, 2) the
recent meeting with new director of CDOT about pedestrian safety, and 3) the upcoming Coffee with
Council session on Saturday, June 16th
Council discussed Town Attorney Eric Heil's "Conflicts of Interest" written report. Consensus
among Council members was that Derek George, member of the Ad Hoc Special Events Committee,
should resign his post due to a conflict of interest.
Councilor Wolf encouraged residents to prepare for the threat of wildfires by fire mitigating their
homes. He also mentioned the upcoming Cover Rock Music Festival on June 22nd and 23rd.
Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under
C.R.S. §24-6-402(2) (f). Councilor Prince seconded the motion and it passed unanimously by Council
members present. The time was 1o:o9 p.m.
Council convened into Executive Session at 10:21 P.M.
Executive Session ended at 10:55 P.M.
Council reconvened into the Regular meeting at 10:55 p.m.
10. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 10:55 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedia.org.
Page 4
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
Avo n
C'LC IAD0
TOWN OF AVON COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS JUNE 12,2o18
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town CleVk'- '
Page 5