TC Minutes 05-08-2018TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS MAY 8, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 4:32 p.m. A roll call was taken and Council members
present were Megan Burch, Sarah Smith Hymes and Amy Phillips. Jake Wolf arrived at 4:34 p.m. Matt
Gennett and Scott Prince were absent. Also present were Town Manager Virginia Egger, Town Attorney
Eric Heil, Deputy Police Chief Coby Cosper, Planning Director Matt Pielsticker, Deputy Town Manager
Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. MEETING PROCEDURES FOR THE MEETING OF MAY 8, 2018
4. PRESENTATION
EAGLE RIVER FIRE PROTECTION DISTRICT PRESENTATION KARL BAUER, ERFPD FIRE CHIEF)
Start time: o1:oo Part One
4.1.1. CURRENT ASSESSMENT OF GENERAL PREPAREDNESS FOR WILDFIRES
4.1.2. DECLARATION PROCESS AND PROCEDURES
Start time: 01:26 Part One
Chief Karl Bauer, Community Risk/PIO Traci LeClair, Wildfire Mitigation Specialist Jeff Zechman and
Deputy Police Chief Coby Cosper presented the fire season outlook and the work the Eagle River
Fire Protection District has been doing leading up to this season.
Scott Prince arrived at 4:50 p.m.
Peter Warren asked if there is a solution over and above the proposed evacuation route that has
been mapped out by the police department and that might be made available during an evacuation
of the Wildridge community. Peter suggested June Creek Trail, as it intersects with June Creek
Gulch Road. It is blocked off by boulders currently. He proposed that the boulders could simply be
replaced with a locked gate, accessible only by the Avon Police Department and Eagle River Fire
Protection District. Deputy Police Chief Coby Cosper responded that that route has been looked at
and that there are a couple of points where the topography is so close it may be risky to put people
on that road. He added that it could be something to consider in the future.
5. LIQUOR LICENSING AUTHORITY MEETING
Mayor Fancher moved to continue the Regular meeting and convene into the Liquor Licensing
Authority Meeting.
Councilor Prince moved reconvene into the Regular meeting. Councilor Wolf seconded the motion
and it passed unanimously by Council members present. Councilor Gennett was absent.
6. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA*
No public comments were made.
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AV on
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018
AVON TOWN HALL, ONE LAKE STREET
7. ACTION ITEMS
Start time: 60:14 Part One
7.1. PUBLIC HEARING: REVIEW AND ACTION ON PRELIMINARY PUD APPLICATION, PLANNING AREA F, VILLAGE AT
AVON PUD PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher, Councilor Prince and Councilor Phillips recused themselves from the discussion.
Mayor Pro Tem Smith Hymes moved to waive the conflict of interest for Mayor Fancher and
Councilor Prince and Councilor Phillips in the consideration of Village at Avon PUD, planning
Area F. Councilor Wolf seconded the motion and it passed with a vote of 3. Councilor Gennett
was absent. Councilor Prince elected to leave the room.
Matt Gennett arrived at 6:oo p.m.
Councilor Phillips moved to approve the preliminary PUD application, planning Area F, Village at Avon
PUD with the conditions as listed and with a request for the final PUD amendment to also include
more detailed transportation planning. Councilor Burch seconded the motion. Mayor Pro Tem Smith
Hymes proposed an amended motion to remove the commercial requirement. Councilor Phillips did
not agree to the amendment. The original motion made by Councilor Phillips and seconded by
Councilor Burch passed with a vote of 4. Mayor Fancher and Mayor Pro Tem Smith Hymes voted no.
Councilor Prince abstained from the vote.
8. WORK SESSION
Start time: oo:o6 Part Two
8.1. PRESENTATION OF THE EAGLE RIVER VALLEY HOUSING NEEDS AND SOLUTIONS 2018 REPORT
EAGLE COUNTY HOUSING DIRECTOR KIM BELL WILLIAMS)
Kim Bell Williams presented the recently completed Eagle River Valley Housing Needs and
Solutions 2018 Report.
8.2. REVIEW AND DIRECTION FOR FINALIZING THE TOWN OF AVON WORKFORCE HOUSING PLAN
PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 28:04 Part Two
Willa Williford of Williford, LLC, presented the draft Avon Workforce Housing Plan 2018-2021.
Council provided feedback and direction to finalize the draft for adoption at a future Council
meeting.
9. ACTION ITEMS
Council moved to item 9.2.
9.2.REVIEW AND RECOMMENDATION REGARDING MOTORIZED WINTER ACCESS ON USFS 779, 774 AND/OR 717.1B
PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 65:33 Part Two
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TOWN OFAVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8,2o18
AVON TOWN HALL, ONE LAKE STREET
Mayor Fancher opened the discussion for comments. Lance Trujillo suggested opening USFS
779 because it is close to where the area is groomed. Peter Warren mentioned that it would be
helpful for the Wildridge residents to understand the facts of what may take place depending
on which solution is ultimately decided on to pursue.
Councilor Gennett left the meeting.
Councilor Prince made a motion to direct staff to write a comment letter to the USFS supporting
winter motorized access as discussed. Councilor Burch seconded the motion and it passed
unanimously by Council members present. Councilor Gennett was absent.
Council moved to item 9.1.
9.1. PUBLIC HEARING: FIRST READING OF ORDINANCE 18-05, REVIEW AND ACTION ON THE REZONING APPLICATION
FOR THE FOLSON ANNEXATION PROPERTY, FROM PLANNED UNIT DEVELOPMENT TO THE RESIDENTIAL HIGH
DENSITY, OPEN SPACE, LANDSCAPING, AND DRAINAGE, AND SHORT-TERM RENTAL OVERLAY ZONE DISTRICTS
(PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 116:48 Part Two
Councilor Prince recused himself from the discussion.
Councilor Gennett returned the meeting.
Mayor Fancher opened the public hearing and no comments were made.
Councilor Gennett moved to approve Ordinance 18-05 (ATTACHMENT A), thereby approving a
Rezoning Application for the Folson Annexation Property from PUD to the RH, OLD, and STRO zone
districts. Councilor Phillips seconded the motion and it passed unanimously by Council members
present. Councilor Prince abstained from the vote.
Council moved to item 9.3.
9.3 -PUBLIC HEARING: REVIEW AND ACTION ON AN APPEAL OF A DENIAL OF A REAL ESTATE TRANSFER TAX
APPLICATION (TOWN ATTORNEY ERIC HEIL)
Start time: 128:18 Part Two
Mayor Fancher opened the public hearing and no comments were made. Sarah Baker spoke on
behalf of Trinity-Sunroad LLC.
Councilor Phillips moved to deny the Trinity-Sunroad LLC appeal, dated March 15, 2018, concerning
the imposition of the Real Estate Transfer Tax to the Total Sales Price stated in the Real Property
Transfer Declaration. Councilor Prince seconded the motion and it passed unanimously by Council
members present.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018
AVON TOWN HALL, ONE LAKE STREET
9.4. AUTHORIZATION TO APPROPRIATE UP TO $15,000 FROM THE TOWN PROPERTIES CONTINGENCY LINE ITEM IN
THE CAPITAL PROJECTS FUND BUDGET FOR LOT 5 RECYCLE CENTER PLANNING AND DESIGN SERVICES
(DEPUTY TOWN MANAGER PRESTON NEILL)
Start time: 146:41 Part Two
Council moved to continue to the item to the next Council meeting and asked staff to present cost
share estimates to house a recycle center on Lot 5.
9.5• ACTION ON A REQUEST TO APPROPRIATE $21,000 FROM THE CONTINGENCY LINE ITEM IN THE GENERAL FUND
BUDGET FOR THE PRESENTING SPONSORSHIP OF THE LAKE STREET MARKET — A WEEKLY EVENING MARKET
FROM JUNE 20 TO SEPTEMBER 12 (INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 165:16 Part Two
Derick George presented the item and was available to answer any questions.
Mayor Pro Tem Smith Hymes moved to approve the Lake Street Market as presented, with
sponsorship appropriated from the 2018 General Fund Contingency in the amount of $21,000.00.
Councilor Wolf seconded the motion and it passed with a vote of 5. Councilor Burch voted no.
9.6. APPROVAL OF MINUTES FROM APRIL 10, 2018 COUNCIL MEETING
(TOWN CLERK DEBBIE HOPPE)
Start time: 193:10 Part Two
Councilor Gennett moved to approve the April 10, 2o18 Council Meeting minutes with
modifications as provided. Councilor Phillips seconded the motion and it passed unanimously by
Council members present.
10. WRITTEN REPORTS
10.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON)
10.2.ABSTRACT FROM MAY 1, 2018 PLANNING AND ZONING COMMISSION MEETING
(PLANNING DIRECTOR MATT PIELSTICKER)
11. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 195:o8 Part Two
Councilor Wolf mentioned that he was sorry to see Montana's go and he said they served the
community well. He also congratulated Dana Harrison as the new principal for Avon Elementary
School.
12. EXECUTIVE SESSION
12.1. EXECUTIVE SESSION WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGALADVICE UNDER C.R.S.
§24- 6-402(2) (A) CONCERNING POTENTIAL LIABILITY
12.2. EXECUTIVE SESSION REGARDING A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE
TOWN MANAGER'S ANNUAL PERFORMANCE EVALUATION
Mayor Fancher moved to convene into Executive Session with the Town Attorney for the
purpose of receiving legal advice under C.R.S. §24- 6-402(2) (A) Concerning Potential Liability and
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018
AVON TOWN HALL, ONE LAKE STREET
regarding a Personnel Matter under C.R.S. §24-6-402(2) (f) Concerning the Town Manager's
Annual Performance Evaluation. Councilor Phillips seconded the motion and it passed with a
vote of 6. Councilor Wolf voted no. The time was 10:40 p.m.
Council convened into Executive Session at 10:50 p.m.
Executive Session ended at 11:23 P.M.
Council reconvened into the Regular meeting at 11:23 p.m.
13. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 11:23 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedia.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
RESPECTFULLY SUBMITTED:
.�:1� r•/.I.
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