Loading...
TC Minutes 05-08-2018TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS MAY 8, 2018 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 4:32 p.m. A roll call was taken and Council members present were Megan Burch, Sarah Smith Hymes and Amy Phillips. Jake Wolf arrived at 4:34 p.m. Matt Gennett and Scott Prince were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Police Chief Coby Cosper, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. MEETING PROCEDURES FOR THE MEETING OF MAY 8, 2018 4. PRESENTATION EAGLE RIVER FIRE PROTECTION DISTRICT PRESENTATION KARL BAUER, ERFPD FIRE CHIEF) Start time: o1:oo Part One 4.1.1. CURRENT ASSESSMENT OF GENERAL PREPAREDNESS FOR WILDFIRES 4.1.2. DECLARATION PROCESS AND PROCEDURES Start time: 01:26 Part One Chief Karl Bauer, Community Risk/PIO Traci LeClair, Wildfire Mitigation Specialist Jeff Zechman and Deputy Police Chief Coby Cosper presented the fire season outlook and the work the Eagle River Fire Protection District has been doing leading up to this season. Scott Prince arrived at 4:50 p.m. Peter Warren asked if there is a solution over and above the proposed evacuation route that has been mapped out by the police department and that might be made available during an evacuation of the Wildridge community. Peter suggested June Creek Trail, as it intersects with June Creek Gulch Road. It is blocked off by boulders currently. He proposed that the boulders could simply be replaced with a locked gate, accessible only by the Avon Police Department and Eagle River Fire Protection District. Deputy Police Chief Coby Cosper responded that that route has been looked at and that there are a couple of points where the topography is so close it may be risky to put people on that road. He added that it could be something to consider in the future. 5. LIQUOR LICENSING AUTHORITY MEETING Mayor Fancher moved to continue the Regular meeting and convene into the Liquor Licensing Authority Meeting. Councilor Prince moved reconvene into the Regular meeting. Councilor Wolf seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. 6. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA* No public comments were made. Page 1 AV on TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018 AVON TOWN HALL, ONE LAKE STREET 7. ACTION ITEMS Start time: 60:14 Part One 7.1. PUBLIC HEARING: REVIEW AND ACTION ON PRELIMINARY PUD APPLICATION, PLANNING AREA F, VILLAGE AT AVON PUD PLANNING DIRECTOR MATT PIELSTICKER) Mayor Fancher, Councilor Prince and Councilor Phillips recused themselves from the discussion. Mayor Pro Tem Smith Hymes moved to waive the conflict of interest for Mayor Fancher and Councilor Prince and Councilor Phillips in the consideration of Village at Avon PUD, planning Area F. Councilor Wolf seconded the motion and it passed with a vote of 3. Councilor Gennett was absent. Councilor Prince elected to leave the room. Matt Gennett arrived at 6:oo p.m. Councilor Phillips moved to approve the preliminary PUD application, planning Area F, Village at Avon PUD with the conditions as listed and with a request for the final PUD amendment to also include more detailed transportation planning. Councilor Burch seconded the motion. Mayor Pro Tem Smith Hymes proposed an amended motion to remove the commercial requirement. Councilor Phillips did not agree to the amendment. The original motion made by Councilor Phillips and seconded by Councilor Burch passed with a vote of 4. Mayor Fancher and Mayor Pro Tem Smith Hymes voted no. Councilor Prince abstained from the vote. 8. WORK SESSION Start time: oo:o6 Part Two 8.1. PRESENTATION OF THE EAGLE RIVER VALLEY HOUSING NEEDS AND SOLUTIONS 2018 REPORT EAGLE COUNTY HOUSING DIRECTOR KIM BELL WILLIAMS) Kim Bell Williams presented the recently completed Eagle River Valley Housing Needs and Solutions 2018 Report. 8.2. REVIEW AND DIRECTION FOR FINALIZING THE TOWN OF AVON WORKFORCE HOUSING PLAN PLANNING DIRECTOR MATT PIELSTICKER) Start time: 28:04 Part Two Willa Williford of Williford, LLC, presented the draft Avon Workforce Housing Plan 2018-2021. Council provided feedback and direction to finalize the draft for adoption at a future Council meeting. 9. ACTION ITEMS Council moved to item 9.2. 9.2.REVIEW AND RECOMMENDATION REGARDING MOTORIZED WINTER ACCESS ON USFS 779, 774 AND/OR 717.1B PLANNING DIRECTOR MATT PIELSTICKER) Start time: 65:33 Part Two Page 2 TOWN OFAVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8,2o18 AVON TOWN HALL, ONE LAKE STREET Mayor Fancher opened the discussion for comments. Lance Trujillo suggested opening USFS 779 because it is close to where the area is groomed. Peter Warren mentioned that it would be helpful for the Wildridge residents to understand the facts of what may take place depending on which solution is ultimately decided on to pursue. Councilor Gennett left the meeting. Councilor Prince made a motion to direct staff to write a comment letter to the USFS supporting winter motorized access as discussed. Councilor Burch seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. Council moved to item 9.1. 9.1. PUBLIC HEARING: FIRST READING OF ORDINANCE 18-05, REVIEW AND ACTION ON THE REZONING APPLICATION FOR THE FOLSON ANNEXATION PROPERTY, FROM PLANNED UNIT DEVELOPMENT TO THE RESIDENTIAL HIGH DENSITY, OPEN SPACE, LANDSCAPING, AND DRAINAGE, AND SHORT-TERM RENTAL OVERLAY ZONE DISTRICTS (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 116:48 Part Two Councilor Prince recused himself from the discussion. Councilor Gennett returned the meeting. Mayor Fancher opened the public hearing and no comments were made. Councilor Gennett moved to approve Ordinance 18-05 (ATTACHMENT A), thereby approving a Rezoning Application for the Folson Annexation Property from PUD to the RH, OLD, and STRO zone districts. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Councilor Prince abstained from the vote. Council moved to item 9.3. 9.3 -PUBLIC HEARING: REVIEW AND ACTION ON AN APPEAL OF A DENIAL OF A REAL ESTATE TRANSFER TAX APPLICATION (TOWN ATTORNEY ERIC HEIL) Start time: 128:18 Part Two Mayor Fancher opened the public hearing and no comments were made. Sarah Baker spoke on behalf of Trinity-Sunroad LLC. Councilor Phillips moved to deny the Trinity-Sunroad LLC appeal, dated March 15, 2018, concerning the imposition of the Real Estate Transfer Tax to the Total Sales Price stated in the Real Property Transfer Declaration. Councilor Prince seconded the motion and it passed unanimously by Council members present. Page 3 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018 AVON TOWN HALL, ONE LAKE STREET 9.4. AUTHORIZATION TO APPROPRIATE UP TO $15,000 FROM THE TOWN PROPERTIES CONTINGENCY LINE ITEM IN THE CAPITAL PROJECTS FUND BUDGET FOR LOT 5 RECYCLE CENTER PLANNING AND DESIGN SERVICES (DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 146:41 Part Two Council moved to continue to the item to the next Council meeting and asked staff to present cost share estimates to house a recycle center on Lot 5. 9.5• ACTION ON A REQUEST TO APPROPRIATE $21,000 FROM THE CONTINGENCY LINE ITEM IN THE GENERAL FUND BUDGET FOR THE PRESENTING SPONSORSHIP OF THE LAKE STREET MARKET — A WEEKLY EVENING MARKET FROM JUNE 20 TO SEPTEMBER 12 (INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN) Start time: 165:16 Part Two Derick George presented the item and was available to answer any questions. Mayor Pro Tem Smith Hymes moved to approve the Lake Street Market as presented, with sponsorship appropriated from the 2018 General Fund Contingency in the amount of $21,000.00. Councilor Wolf seconded the motion and it passed with a vote of 5. Councilor Burch voted no. 9.6. APPROVAL OF MINUTES FROM APRIL 10, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) Start time: 193:10 Part Two Councilor Gennett moved to approve the April 10, 2o18 Council Meeting minutes with modifications as provided. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 10. WRITTEN REPORTS 10.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON) 10.2.ABSTRACT FROM MAY 1, 2018 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER) 11. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 195:o8 Part Two Councilor Wolf mentioned that he was sorry to see Montana's go and he said they served the community well. He also congratulated Dana Harrison as the new principal for Avon Elementary School. 12. EXECUTIVE SESSION 12.1. EXECUTIVE SESSION WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGALADVICE UNDER C.R.S. §24- 6-402(2) (A) CONCERNING POTENTIAL LIABILITY 12.2. EXECUTIVE SESSION REGARDING A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE TOWN MANAGER'S ANNUAL PERFORMANCE EVALUATION Mayor Fancher moved to convene into Executive Session with the Town Attorney for the purpose of receiving legal advice under C.R.S. §24- 6-402(2) (A) Concerning Potential Liability and Page 4 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 8, 2018 AVON TOWN HALL, ONE LAKE STREET regarding a Personnel Matter under C.R.S. §24-6-402(2) (f) Concerning the Town Manager's Annual Performance Evaluation. Councilor Phillips seconded the motion and it passed with a vote of 6. Councilor Wolf voted no. The time was 10:40 p.m. Council convened into Executive Session at 10:50 p.m. Executive Session ended at 11:23 P.M. Council reconvened into the Regular meeting at 11:23 p.m. 13. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 11:23 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: .�:1� r•/.I. Page 5