TC Minutes 03-27-2018Avo n
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 27,2o18
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:04 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips and Megan Burch.
Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Police Chief Coby
Cosper, Recreation Director John Curutchet, Planning Director Matt Pielsticker, Public Works Director
Gary Padilla, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Council agreed there were no changes to the agenda. Councilor Wolf voted no.
3. MEETING PROCEDURES FOR THE MEETING OF MARCH 27, 2018
4. PUBLIC COMMENT — COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA*
Start time: 07:46 Part One
Michael Cacioppo commented on the Hahnewald Barn. Michael also mentioned that in the past he
has suggested that all crosswalks in Avon need the flashing light speed mitigation signs. Michael
said he recently witnessed a family of four nearly get hit by a car.
5. PRESENTATION OFA PROCLAMATION FOR ONE BOOK ONE VALLEY MAYOR JENNIE FANCHER)
Start time: 11:13 Part One
Lori Ann Barnes with Vail Public Library presented information about One Book One Valley, 2018.
Mayor Fancher read a proclamation for One Book One Valley, 2018.
6. ACTION ITEMS
Start time: 18:25 Part One
6.1. PUBLIC HEARING ON PRELIMINARY PUD APPLICATION, VILLAGE ATAVON
PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher and Councilor Prince recused themselves from the discussion.
Councilor Gennett moved to continue the application for a Preliminary PUD Amendment, File
#PUD17001, to the April 10, 2018 meeting, pending additional information to determine conformance
with the review criteria and the noticing requirements. Councilor Phillips seconded the motion and it
passed with a vote of 5. Mayor Fancher and Councilor Prince abstained from the vote.
6.2. FIRST READING ORDINANCE 18-03, ADOPTING THE TOWN OFAVON TOWN -OWNED PROPERTIES PLAN
PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 4434 Part One
Mayor Fancher opened the discussion to the public. Tom Ruemmler commented on the cost to
the taxpayers for moving the Hahnewald Barn and the street improvements to Beaver Creek
Boulevard. Michael Cacioppo asked if there has been any effort to build a parking structure. Ross
Iverson said he is in support of the direction and thanked Council for their efforts.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 27, 2018
AVON TOWN HALL, ONE LAKE STREET
Councilor Phillips moved to approve first reading of Ordinance 18-03, with amendments listed in
ATTACHMENT C and with additional clarifications, and set the Public Hearing and Second Reading for
April 10, 2018. Councilor Burch seconded the motion and it passed unanimously by Council present.
Council moved to item 6.7.
6.7. CONSENTAGENDA
Start time: 00:51 Part Two
6.7.1 APPROVAL OF DESIGN REVIEW EXTENSION FOR TIMESHARE EAST ON LOT 1, RIVERFRONT SUBDIVISION
(PLANNING DIRECTOR MATT PIELSTICKER)
6.7.2 APPROVAL OF PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD
TO CONSTRUCT SIDEWALKS ON W. BEAVER CREEK BLVD (TOWN ENGINEERJUSTIN HILDRETH)
6.7.3 APPROVAL OF RESOLUTION 18-08, APPROVING UTILITY EASEMENT AGREEMENT 1T 161 WEST BEAVER
CREEK BLVD FOR THE TOWN OF AVON FIBER OPTIC LINE PROJECT
(TOWN ENGINEER JUSTIN HILDRETH)
6.7.4 APPROVAL OF REVISED AGREEMENT FOR LEGAL SERVICES WITH ELIZABETH PIERCE -DURANCE, LLC
(TOWN ATTORNEY ERIC HEIL)
6.7.5 AUTHORIZATION TO ISSUE "KEEPING JOBS IN COLORADO ACT" WAIVER FOR THE 2018 STREET
IMPROVEMENTS MICRO SURFACING PROJECT (TOWN ATTORNEY ERIC HEIL)
6.7.6 APPROVAL OF MINUTES FROM MARCH 13, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the Consent Agenda. Councilor Wolf seconded the
motion and it passed with a vote of 6 to 1. Councilor Prince voted no.
Council moved to item 8.
8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 03:29 Part Two
Mayor Fancher said she attended a recent Northwest Colorado Council of Governments (NWCCOG)
meeting. Broadband, transportation and bike sharing were discussed at that meeting. She also asked
Council if there is interest in discussing policy on e -bikes at a future Council meeting.
Councilor Phillips said she attended a recent meeting of the Eagle County Commissioners where housing
was discussed. She also asked for Council's review of the 2018 Stakeholder Assessment Questions.
Mayor Pro Tem Smith Hymes updated Council on the recent Climate Action Collaborative meeting.
Mayor Pro Tem Smith Hymes reported on the Snow Water Equivalent Report from ERWSD. She also
said Mountain Pact is having a "fly -in" for mountain communities to meet with the Trump administration
to discuss climate change. She said she was asked by Mountain Pact to attend.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 27, 2018
AVON TOWN HALL, ONE LAKE STREET
Councilor Prince asked Virginia Egger, Town Manager for an update on the new Town Hall. Virginia said
the building is under construction and on budget. Wireless microphones are being looked at for the
entire building and an RFP for the second floor is being drafted with an August 15f occupation. Justin
Hildreth, Town Engineer added that they have started to frame and that the electrical and mechanical
systems are under construction.
Councilor Wolf read an email from Battle Mountain High School's music teacher regarding instruments
borrowed for the 2017 Salute to the USA event.
Councilor Burch announced that she, due to multiple upcoming conflicts, has asked Mayor Pro Tem
Smith Hymes to serve as primary representative on the Affordable Housing Board. She said she will serve
as the alternate representative. A motion was made to appoint Mayor Pro Tem Smith Hymes as the
primary representative and Councilor Burch as the alternate representative. A second was received and
the motion carried unanimously.
6.3. DIRECTION REGARDING FUNDING PREFERENCE AND AMOUNT NOT TO BE EXCEEDED FOR THE HAHNEWALD
BARN RELOCATION AND REPURPOSING MAYOR PRO TEM SARAH SMITH HYMES)
Start time: 30:14 Part Two
Council felt that it was premature to decide on funding for the Hahnewald Barn relocation and
repurposing. Council direction was given to staff to put together the revenues that show the debt
service and debt reserves and keep it up to date and make it available to Council at these kinds of
discussions.
6.4. REVIEW AND APPROVAL OF THE HAHNEWALD BARN REQUEST FOR PROPOSALS RELEASE
TOWN ENGINEER JUSTIN HILDRETH)
Start time: 62:12 Part Two
Mayor Fancher opened the discussion for comments. Tom Ruemmler spoke against the Real
Estate Transfer Tax. Tom also suggested an alternative of not demolishing the current Town
Hall and using it as income. Michael Cacioppo was not in favor of relocating the Hahnewald
Barn to the current Town Hall location. Tamara Underwood said she is here to see this project
succeed and if a slower pace will allow the project to succeed, she is all for it.
Direction was provided to move forward with two RFPs. The first RFP will solicit proposals for
Architectural and Engineering Services and the second will solicit proposals for General Contractor
Services. Justin Hildreth and members of the Historic Preservation Advisory Board will work
together in developing the first RFP for Council review at the April 10, 2o18 Council meeting.
6.5. NOTICE OF AWARD FOR BEAVER CREEK BOULEVARD IMPROVEMENTS TOWN ENGINEER JUSTIN HILDRETH)
Start time: 116:43 Part Two
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AV o n
TOWN OF AVON COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 27,2o18
AVON TOWN HALL, ONE LAKE STREET
Councilor Gennett moved to continue action to the April 10, 2018 meeting to allow time to complete
value engineering of the project, with direction for value engineering options, including phasing.
Councilor Burch seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted no.
6.6. PUBLIC HEARING SECOND READING OF ORDINANCE 18-04, AMENDING THE AVON MUNICIPAL CODE TO ADD
CHAPTER 8.40 — UNMANNED AIRCRAFT SYSTEMS (TOWN ATTORNEY ERIC HEIL)
Start time: 145:19 Part Two
Mayor Fancher opened the public hearing and no comments were made. Councilor Gennett moved
to approve Ordinance No. 18-04 Adopting a New Chapter 8.40 of Title 8 of the Avon Municipal Code
Establishing Unmanned Aircraft System Regulations. Councilor Phillips seconded the motion and it
passed with a vote of 6 to 1. Councilor Wolf voted no.
7. WRITTEN REPORTS
7.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON)
7.2. ABSTRACT FROM MARCH 20, 2018 PLANNING AND ZONING COMMISSION MEETING
(PLANNING DIRECTOR MATT PIELSTICKER)
7.3. 2018 STAKEHOLDER'S ASSESSMENT QUESTIONS (COUNCILOR AMY PHILLIPS)
9. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE
TOWN ATTORNEY'S ANNUAL PERFORMANCE EVALUATION
Mayor Fancher moved to convene into Executive Session for a discussion of a personnel matter
under C.R.S. §24-6-402(2) (f) Concerning the Town Attorney's Annual Performance Evaluation. The time
was 9:20 P.M.
Council convened into Executive Session at 9:30 p.m.
Executive Session ended at 1o:o8 p.m.
Council reconvened into the Regular meeting at 1o:o8 p.m.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 27, 2018
AVON TOWN HALL, ONE LAKE STREET
10. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 1o:o8 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.high fivemedia.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
RESPECTFULLY SUBMITTED:
A p e
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