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TC Minutes 03-13-2018A V '11 l 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:05 p.m. A roll call was taken and Council members present were Megan Burch, Jake Wolf, Scott Prince and Sarah Smith Hymes. Matt Gennett and Amy Phillips were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Public Works Director Gary Padilla, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Fancher made a request to rearrange the agenda starting with item 6.3 to 6.5, then back to items 6.1, 6.2 and 6.6. Councilor Prince made a motion to amend the agenda with the requested changes. Councilor Burch seconded the motion and it passed unanimously by Council members present. Councilor Gennett and Councilor Phillips were absent. 3. MEETING PROCEDURES FOR THE MEETING OF MARCH 13, 2018 4. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA* No public comments were made. Councilor Phillips arrived at 5:20 P.M. 5. PRESENTATION Start time: 6:20 Part One 5.1. SWEARING IN OF PATROL OFFICER DAVID GLIDDEN POLICE CHIEF GREG DALY) Mayor Fancher presided over the swearing in of Officer Glidden. The Oath of Office was administered by Town Clerk Debbie Hoppe. 6. ACTION ITEMS Start time: 11:46 Part One 6.3. RESOLUTION 18-07, WAIVING SALES TAX AND BUILDING PERMIT FEES FOR WALKING MOUNTAINS SCIENCE CENTER (DEPUTY TOWN MANAGER PRESTON NEILL) Michael Cacioppo expressed his opposition to granting a waiver to Walking Mountains Science Center. Mayor Pro Tem Smith Hymes made a motion to approve Resolution 18-07, waiving sales tax not to exceed $40,0oo and building permit fees not to exceed $28,000. Councilor Burch seconded the motion and the motion failed. Councilor Prince made a motion to approve Resolution 18-07, not to include the documented staff time currently estimated at $3,800. Councilor Wolf seconded the motion and the motion passed on a vote of 4 to 1. Mayor Pro Tem Smith Hymes voted no. Councilor Phillips abstained from the vote. Councilor Gennett was absent. Page 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Markian Feduschak with Walking Mountains Science Center thanked Council for passing the resolution. 6.4 -PUBLIC HEARING SECOND READING OF ORDINANCE 18-02, AMENDING THE LIGHTING ORDINANCE TO EXTEND PERMITTED DURATION OF SEASONAL HOLIDAY LIGHTING IN THE TOWN CORE & PLACING CURFEW ON RESIDENTIAL PROPERTIES PLANNING DIRECTOR MATT PIELSTICKER) Start time: 34:58 Part One Mayor Fancher opened the public hearing and no comments were made. Councilor Prince moved to approve second reading of Ordinance 18-02, thereby approving changes to the Outdoor Lighting Standards. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 5 to 1. Councilor Wolf voted no. Councilor Gennett was absent. 6.5. FIRST READING OF ORDINANCE 18-04, AMENDING THE AVON MUNICIPAL CODE TO ADD CHAPTER 8.40 - UNMANNED AIRCRAFT SYSTEMS TOWN ATTORNEY ERIC HEIL) Start time: 40:00 Part One Councilor Burch moved to approve Ordinance No. 18-04 Adopting a New Chapter 8.40 of Title 8 of the Avon Municipal Code Establishing Unmanned Aircraft System Regulations with the amendment to strike the word "written". Councilor Wolf seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Council moved to item 6.1. 6.1. FIRST READING ORDINANCE 18-03, ADOPTING THE TOWN OFAVON TOWN -OWNED PROPERTIES PLAN PLANNING DIRECTOR MATT PIELSTICKER) Start time: 50:40 Part One Mayor Fancher opened the discussion for comments. Andrew Pranger, President of the Vail Valley Art Guild, introduced himself and let Council know that they were interested in relocating to the old firehouse. Lynn Feiger, Vail Valley Art Guild, informed Council that a substantial number of their members are Avon residents. Kristy Ferraro expressed favor with the Town -Owned Properties Plan and is especially excited about relocating the Hahnewald Barn to the spot Town Hall is currently located. Michael Cacioppo expressed concern and recommended holding debate on each of the proposals. Lindsay Hardy, Planning and Zoning Commission commented on the amount of discussion there has been regarding this plan. Councilor Phillips moved to continue the first reading of Ordinance 18-03, Adopting the Town of Avon Town -owned Properties Plan, to the March 27, 2018 Council meeting. Councilor Wolf seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. Page 2 AV'.,n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET 6.2.REVIEW AND DIRECTION ON THE HAHNEWALD BARN RELOCATION COST REDUCTION PLAN & REQUEST TO INITIATE NEXT STEP(S) (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 00:05 Part Two Brian Sipes, Historic Preservation Advisory Committee, led the discussion. Mayor Fancher opened the discussion for comment. Kristy Ferraro read a letter from Tamara Underwood in support of the Hahnewald Barn. Councilor Wolf made a motion to direct staff to release a Requests for Proposals (RFP) to enlist 1) Professional architectural and engineering services; and 2) a General Contractor to complete schematic design and pricing; and, commence a community engagement process to identify and prioritize uses for the Hahnewald Barn, to be able to consider a November 2o18, ballot question for funding. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote 5 to 1. Councilor Phillips voted no. Councilor Gennett was absent. Councilor Wolf moved to reconsider his previous motion. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Councilor Wolf moved to direct staff to release a Requests for Proposals (RFP) to enlist 1) Professional architectural and engineering services; and 2) a General Contractor to complete schematic design and pricing; and, commence a community engagement process to identify and prioritize uses for the Hahnewald Barn. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Council moved to item 6.6. 6.6. CREATIVE FOUNDING COMMITTEE UPDATE & REQUEST FOR FUNDING (COUNCILORS AMY PHILLIPS & JAKE WOLF) Start time: 66:50 Part Two Councilor Burch moved to direct staff to submit a RFP for an independent contractor to assist the Creative Funding Committee, for an amount not to exceed $1o,000. Funding will be appropriated from the 2o18 General Fund Contingency line item. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. Councilor Prince left the meeting at 9:oo p.m. 6.7.CONSENTAGENDA Start time: 98:10 Part Two 6.7.1. APPROVAL OF MINUTES FROM FEBRUARY 27, 2o18 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) Page 3 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET 6.7.2. APPROVAL OF MINUTES FROM MARCH 7, 2018 COUNCIL RETREAT (DEPUTY TOWN MANAGER PRESTON NEILL) Councilor Wolf moved to approve the Consent Agenda, as presented. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 4. Councilor Burch abstained from the vote due to her absence. Councilor Gennett and Councilor Prince were absent. 7. WRITTEN REPORTS 7.1. TOWN OFAVON 2017-2019 STRATEGIC PLAN QUARTERLY PROGRESS REPORT (TOWN MANAGER VIRGINIA EGGER) 7.2. ABSTRACT FROM MARCH 6, 2018 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 99:15 Part Two Councilor Wolf apologized for comments he made during the previous Council meeting update. Mayor Pro Tem Smith Hymes reported on the Snow Water Equivalent report from ERWSA. She also said Mountain Pact is having a "fly -in" for mountain communities to meet with the federal government to discuss climate change. Councilor Phillips mentioned that a work group is being assembled to put together a plan recommending pedestrian improvement along Highway 6. The goal is to present the plan to CDOT. She also mentioned the Eagle airport is starting an expansion at the end of April that will last about 18 months. 9. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE TOWN ATTORNEY'S ANNUAL PERFORMANCE EVALUATION Mayor Fancher moved to convene into Executive Session for a Discussion of a Personnel matter Under C.R.S. §24-6-402(2) (f) Concerning the Town Attorney's Annual Performance Evaluation. Councilor Phillips seconded the motion. Eric Heil, Town Attorney recommended continuing the item to the next Council meeting. Council agreed to continue the Executive Session. 10. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 9:38 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. Page 4 APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS MARCH 13,2o18 AVON TOWN HALL, ONE LAKE STREET RESPECTFULLY SUBMITTED: mn-mil. • IN." 0 1G) Page 5