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TC Packet 03-27-2018 TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, MARCH 27, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 5:05 PM AVON TOWN HALL, ONE LAKE STREET _______________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 1 AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 4:00 PM (SEE SEPARATE AGENDA PAGE 3) AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 4:05 PM (SEE AGENDA BELOW) 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. MEETING PROCEDURES FOR THE MEETING OF MARCH 27, 2018 ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT * • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE WORK SESSION AND PRESENTATIONS • PRESENTATION OF ITEM • COUNCIL DISCUSSION • PUBLIC COMMENT* • COUNCIL DIRECTION 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA * AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL. 5. PRESENTATION OF A PROCLAMATION FOR ONE BOOK ONE VALLEY (MAYOR JENNIE FANCHER) (5 MINUTES) 6. ACTION ITEMS 6.1. PUBLIC HEARING ON PRELIMINARY PUD APPLICATION, VILLAGE AT AVON (PLANNING DIRECTOR MATT PIELSTICKER) (60 MINUTES) 6.2. FIRST READING ORDINANCE 18-03, ADOPTING THE TOWN OF AVON TOWN-OWNED PROPERTIES PLAN (PLANNING DIRECTOR MATT PIELSTICKER) (60 MINUTES) 6.3. DIRECTION REGARDING FUNDING PREFERENCE AND AMOUNT NOT TO BE EXCEEDED FOR THE HAHNEWALD BARN RELOCATION AND REPURPOSING (MAYOR PRO TEM SARAH SMITH HYMES) (40 MINUTES) 6.4. REVIEW AND APPROVAL OF THE HAHNEWALD BARN REQUEST FOR PROPOSALS RELEASE (TOWN ENGINEER JUSTIN HILDRETH) (30 MINUTES) 6.5. AUTHORIZATION TO ISSUE NOTICE OF AWARD FOR BEAVER CREEK BOULEVARD STREETSCAPCE IMPROVEMENTS PROJECT (TOWN ENGINEER JUSTIN HILDRETH) (30 MINUTES) 6.6. PUBLIC HEARING SECOND READING OF ORDINANCE 18-04, AMENDING THE AVON MUNICIPAL CODE TO ADD CHAPTER 8.40 – UNMANNED AIRCRAFT SYSTEMS (TOWN ATTORNEY ERIC HEIL) (5 MINUTES) TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, MARCH 27, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 5:05 PM AVON TOWN HALL, ONE LAKE STREET ___________________________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 2 6.7. CONSENT AGENDA (5 MINUTES) 6.7.1. APPROVAL OF DESIGN REVIEW EXTENSION FOR TIMESHARE EAST ON LOT 1, RIVERFRONT SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) 6.7.2. APPROVAL OF PUBLIC HIGHWAY AT-GRADE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD TO CONSTRUCT SIDEWALKS ON W. BEAVER CREEK BLVD (TOWN ENGINEER JUSTIN HILDRETH) 6.7.3. APPROVAL OF RESOLUTION 18-08, APPROVING UTILITY EASEMENT AGREEMENT 1T 161 WEST BEAVER CREEK BLVD FOR THE TOWN OF AVON FIRBER OPTIC LINE PROJECT (TOWN ENGINEER JUSTIN HILDRETH) 6.7.4. APPROVAL OF REVISED AGREEMENT FOR LEGAL SERVICES WITH ELIZABETH PIERCE-DURANCE, LLC (TOWN ATTORNEY ERIC HEIL) 6.7.5. AUTHORIZATION TO ISSUE “KEEPING JOBS IN COLORADO ACT” WAIVER FOR THE 2018 STREET IMPROVEMENTS MICROSURFACING PROJECT (TOWN ATTORNEY ERIC HEIL) 6.7.6. APPROVAL OF MINUTES FROM MARCH 13, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) 7. WRITTEN REPORTS 7.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON) 7.2. ABSTRACT FROM MARCH 20, 2018 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER) 7.3. 2018 STAKEHOLDER’S ASSESSMENT QUESTIONS (COUNCILOR AMY PHILLIPS) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (20 MINUTES) 9. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE TOWN ATTORNEY’S ANNUAL PERFORMANCE EVALUATION (30 MINUTES) 10. ADJOURNMENT _________________________________________________________________________________________________________________________________________________________________________________________________________ *Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item, and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. TOWN OF AVON MEETINGS FOR TUESDAY, MARCH 27, 2018 AVON LIQUOR AUTHORITY MEETING BEGINS AT 4:00 PM AVON TOWN HALL, ONE LAKE STREET _______________________________________________________________________________ MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS. 3 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA 4. PUBLIC HEARING SPECIAL EVENTS PERMIT 4.1. APPLICANT NAME: TOWN OF AVON EVENT NAME: GEARS N’ BEERS EVENT DATES: APRIL 14, 2018; 4:00 PM UNTIL 7:00 PM LOCATION: PERFORMANCE PAVILION/NOTTINGHAM PARK EVENT MANAGER: LOUISE DUNCAN PERMIT TYPE: MALT, VINOUS & SPIRITUOUS LIQUOR 5. APPROVAL OF THE MINUTES FROM MARCH 13, 2018 MEETING 6. ADJOURNMENT TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 1 1. CALL TO ORDER AND ROLL CALL Chairwoman Fancher called the meeting to order at 5:00 p.m. A roll call was taken and Board members present were Sarah Smith Hymes, Scott Prince and Jake Wolf. Megan Burch arrived at 5:01 p.m. Matt Gennett and Amy Phillips were absent. Also present were Town Attorney Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Planning Director Matt Pielsticker, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Secretary Debbie Hoppe. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA No public comments were made. 4. REPORT OF CHANGE - CORPORATE NAME CHANGE Start time: 01:17 Part One 4.1. Current Corporate Name: Wal-mart stores Inc. d/b/a Walmart Supercenter #1199 New Corporate Name: Walmart Inc. d/b/a Walmart Supercenter #1199 Location: 171 Yoder Avenue Manager: Samuel Pothier Vice Chairwoman Smith Hymes moved to approve the corporate name change application for Wal-mart stores Inc. d/b/a Walmart Supercenter #1199. Board member Prince seconded the motion and it passed unanimously by Board members present. Board member Gennett and Board member Phillips were absent. 5. APPROVAL OF THE MINUTES FROM MARCH 13, 2018 MEETING Start time: 03:00 Part One Vice Chairwoman Smith Hymes moved to approve the minutes from the March 13, 2018, Liquor Authority meeting. Board member Wolf seconded the motion and it passed with a vote of 4. Board member Burch abstained from the vote due to her absence. Board member Gennett and Board member Phillips were absent. TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 2 6. ADJOURNMENT There being no further business to come before the Board, Chairwoman Fancher moved to adjourn the liquor meeting. Board member Burch seconded the motion and it passed unanimously by Board members present. Board member Gennett and Board member Phillips were absent. The time was 5:04 p.m. RESPECTFULLY SUBMITTED: ____________________________________ Debbie Hoppe, Secretary APPROVED: Jennie Fancher ______________________________________ Sarah Smith Hymes ______________________________________ Jake Wolf ______________________________________ Megan Burch ______________________________________ Matt Gennett ______________________________________ Scott Prince ______________________________________ Amy Phillips ______________________________________ TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Preston Neill, Deputy Town Manager Date: March 27, 2018 Topic: PRESENTATION OF A PROCLAMATION FOR ONE BOOK ONE VALLEY Lori Ann Barnes with Vail Public Library will attend Tuesday’s meeting to present information about One Book One Valley, 2018. OFFICIAL PROCLAMATION ONE BOOK ONE VALLEY, 2018 A valley-wide Community Read sponsored by the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail WHEREAS, Community Read programs have united and uplifted hundreds of cities and principalities throughout the United States of America; and, WHEREAS, the book “Underground Airlines” by Ben H. Winters (a writer of novels, short stories and works for theater who resides in Los Angeles, CA) is a New York Times Bestseller. This book is the moving story of a man coming to terms with his past; and, WHEREAS, this Eagle Valley community read will feature book talks and discussions, special related events such as movie nights, a writing contest, a table talk panel hosted by the partnering organizations and a special guest appearance by the author; and, WHEREAS, the Vail Public Library, in collaboration with the Bookworm of Edwards, Colorado Mountain College, Battle Mountain High School, Eagle Valley High School, Vail Mountain School, Vail Ski and Snowboard Academy, First Bank, and the Four Seasons – Vail, have resolved to bring this valley-wide Community Read program to the citizens of Eagle County; and, WHEREAS, the One Book One Valley initiative will encourage literacy and shared enjoyment of reading throughout Eagle County, NOW, THEREFORE, I, Jennie Fancher, Mayor, Town of Avon, do hereby promote the One Book One Valley initiative and officially announce and promote the novel “Underground Airlines” to all Eagle County residents for their enjoyment and the enjoyment of all. 1 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Matt Pielsticker, AICP, Planning Director Meeting Date: March 27, 2018 Topic: PUBLIC HEARING ON PRELIMINARY PUD APPLICATION, VILLAGE AT AVON ACTION BEFORE COUNCIL Action on Preliminary Planned Unit Development (PUD) amendment land use application (ATTACHMENT A) for the Village (at Avon) PUD. OPTIONS • Conduct Public Hearing and direct staff to prepare findings and a record of decision Approving the application. • Conduct Public Hearing and direct staff to prepare findings and a record of decision Denying the application. • Continue Public Hearing to a future meeting, pending additional information. Detailed motion options are listed at the close of this report. SUMMARY The Application before Council includes changes to the existing zoning control documents (ATTACHMENT B) for the Village (at Avon) PUD. As codified in Title 7, Development Code, the amendment is considered ‘Major’ because it increases density for one area of development. As such, the process is broken down into a Preliminary and Final PUD process through PZC and final decision by Council. In front of Council is a Preliminary PUD that went through multiple iterations and several public hearings before PZC; at their final meeting, PZC recommended conditional approval. PROPOSED AMENDMENTS TO PLANNING AREA F – 13 ACRES o Increase in maximum density from 18 dwelling units per acre (or approximately 234 dwelling units total), to 25 dwelling units per acre (or approximately 325 dwelling units total). o Removal of mixed-use requirement as follows: o Current Residential: Minimum 0%, 50% Maximum; Proposed Residential: Minimum 0%, 100% maximum; o Current Commercial: 50% minimum, 100% maximum; Proposed Commercial: 0% minimum, 30% maximum. o Increase building height from 48’ to 58’ for multi-family buildings. o Buildings over 48’ must be at least 40’ from southern and east Property boundaries o Site Coverage Reduction from 80% maximum to 50% maximum 2 PZC RECOMMENDATIONS After evaluating public comments at hearings and written comments (ATTACHMENT C), staff analysis, and memos from the Town Attorney (ATTACHMENT D), PZC recommended detailed conditions (ATTACHMENT E) of approval at its final public hearing on March 6, 2018. Below is a summary of the PZC recommended conditions, and staff analysis: Commercial % Mixed-Use Requirement The proposal to eliminate the minimum Commercial percentage requirement was discussed at each public hearing with PZC. The Commission discussed the vibrancy associated with commercial land uses, and the necessity to transition from adjacent regional commercial land use to the neighborhood residential envisioned for the middle of the valley floor in Planning Areas C and D. In response to PZC’s concerns, staff offered a condition that required a Minimum Commercial Gross Square Footage of 5% of the Gross Square Footage of Planning Area F, or 1,500 sq. ft., whichever is less. The Commission was comfortable limiting the Maximum Commercial Gross Square Footage at 30%, as presented by the applicant, however, they arrived at a Minimum Commercial Gross Square Footage of 10%. The Commission recognized that 10% was not a conclusive number, but took a firm stance on keeping a greater (than 5%) portion of the development Commercial to help activate the adjacent collector streets and serve any future developments. The PZC recommended condition is as follows: “Amend the Village (at Avon) PUD Guide as follows: B. TOTAL PERMITTED DENSITY, 6. shall be amended to strike Planning Area F from the third line and add a fourth line which reads, “Planning Area F, Residential Min%: 0%, Residential Max%: 90% Commercial Min%: 10% Commercial Max%: 30%.” Fifth line and note added that states Minimum Commercial Gross Square Footage shall be a Minimum of 10% of the total Gross Square Footage of Planning Area F.” Density Increase & Adjacent Public Improvements Based upon the increase in density, and to ensure compatibility with other adjacent and planned East- West thoroughfares (i.e. West Beaver Creek Boulevard design), PZC recommended a condition to ensure a continuous Right-of-Way, and streetscape, to meet the Town’s multi-modal goals: “Amend the Village (at Avon) PUD Guide, Appendix F, Illustrations 7 and 8, to revise the Urban Local Road, Main Street (eastern segment) to be commensurate with Town of Avon Road Standards and depict an appropriate right-of-way with 6' wide minimum sidewalks on each side of the road, bicycle lanes, landscape buffers, and potential for on-street parking and/or vehicle turn lanes and bus pull offs.” According to the existing Village (at Avon) PUD Guide, the standards call for a minimum 50’ ROW for the road segment abutting the southern property line of Planning Area F. To meet the PZC condition, and corresponding Town road standards, staff recommends that the condition of approval be amended to include a minimum 78’ ROW for Illustrations 7 and 8 in Appendix F of the PUD Guide. The Town’s road standards are governed by Development Code Section 7.32.030, Streets, and cross reference standards in various design manuals, including but not limited to the American Association of State Highway Transportation Officials (AASHTO). In combination with AASHTO standards and other Town project designs, including West Beaver Creek Boulevard, the 78’ ROW is based upon the following components: 3 2-11’ Foot wide vehicle travel lanes 2-4’ foot wide bike lanes 2-6’ foot wide sidewalks 2-6’ landscape zones 2-12’ bus pullouts/parallel parking (includes option for on-street parking opposite bus pullout, or on-street parking both sides) In addition to the above components, staff recommends that an area at least 16’x10’ be reserved to accommodate a bus stop shelter with bicycle racks. This dimension is based upon the Town of Avon standard 10’ wide x 7’ deep shelter, with adjacent bicycle rack, and perimeter maintenance area. Road crossing(s) would also be evaluated at the time a road design is submitted for review. The trigger for ROW dedication would follow the zoning approval, and be conducted at the time of a Subdivision application. When a Subdivision is submitted it includes engineered drawings and a Subdivision Improvements Agreement (SIA). The Applicant would be required to extend the adjacent street only to the point necessary to serve the development, in this case Planning Area F. The above- mentioned elements should be considered if made part of a motion to approve the Application. OPTIONAL MOTIONS BASED ON PZC & STAFF REVIEW: • APPROVAL MOTION “I hereby approve the application for a Preliminary PUD Amendment, File #PUD17001, citing the following findings and conditions: Findings: 1. The Application, with additional information provided at Final PUD, provides sufficient information to determine that the development application complies with the relevant review criteria. 2. The Application demonstrates compliance with the goals and policies of the Avon Comprehensive Plan. 3. The Application is in conformance with Avon Development Code Section 7.16.060(e)(4), Review Criteria, as outlined in staff’s report and the applicant’s written response to the Review Criteria. 4. Compared to the underlying zoning of PA-F, the PUD amendment is not likely to result in significant adverse impacts upon other property in the vicinity. 5. Future uses on PA-F will be compatible in scale with potential future uses on other properties in the vicinity. 6. Increased residential density on the subject property, along with reduced commercial land use, will result in increased pedestrian demand and usage in the area; wider sidewalks and pedestrian friendly improvements connecting the property to other parts of Town will accommodate the demand shift. 7. A continuous streetscape and multi-modal transportation network, compatible with other adjacent and planned east-west thoroughfares (i.e. West Beaver Creek Boulevard, and Urban Local Road – Main Street (central segment) is warranted for the PA-F frontage with an appropriately sized right-of-way to facilitate shifting trends in mobility. Conditions: 1. The Final PUD must be submitted within six (6) months, and address the following modifications: 4 a. Amend the Village (at Avon) PUD Guide as follows: B. TOTAL PERMITTED DENSITY, 6. shall be amended to strike Planning Area F from the third line and add a fourth line which reads, " Planning Area F, Residential Min%: 0%, Residential Max%: 95% Commercial Min%: 5% Commercial Max%: 95%.” Fifth line and note added that states Minimum Commercial Gross Square Footage shall be a Minimum of 10% of the total Gross Square Footage of Planning Area F. b. Amend the Village (at Avon) PUD Guide, Appendix F, Illustrations 7 and 8, to revise the Urban Local Road, Main Street (eastern segment) to depict a minimum 78’ right-of-way with 11’ travel lanes, 6' wide minimum sidewalks on each side of the road, 4’ bicycle lanes, 6’ landscape buffers, and 12’ bus pullout zones that may be designed with on-street parking and/or vehicle turn lanes. • CONTINUANCE MOTION “I hereby continue the Preliminary PUD Amendment, File #PUD17001, to the April 10, 2018 meeting (or any other hearing within 65 days), pending additional information to determine conformance with the Review Criteria.” • DENIAL MOTION “I hereby deny the application for a Preliminary PUD Amendment, File #PUD17001, citing the following findings: 1. The Application provides sufficient information to determine that the development application fails to comply with Avon Development Code Section 7.16.060(e)(4), Review Criteria, including: a. Criteria 1 – the PUD Amendment fails to provide an incremental public benefit compensatory to the PUD amendment request; including no improvements in open space provisions, environmental protections, or others. b. Criteria 3 - The PUD Amendment is not consistent with the Avon Comprehensive Plan as outlined in the remainder of this motion. c. Criteria 7 – the submitted materials are insufficient to determine whether the development on the subject parcel will be compatible with future uses on other properties in the vicinity. 2. The Application fails to comply with the Comprehensive Plan for the Urban Village area, with no mix of uses provided. 3. Compared to the underlying zoning of PA-F, the PUD amendment is found to be incompatible with other property in the vicinity by eliminating all commercial land use, and failing to transition from regional commercial to neighborhood commercial scaled uses. 4. Increased Building heights of up to 56’ at any point(s) within the Planning Area will create building forms that are not consistent or compatible with existing and future buildings in the vicinity. 5. Planning Areas C and Planning Area D collectively provide 40 acres that allow for 90% to 100% residential development and therefore already provide areas that are planned for and allow apartment and higher density development as a use by right.” ATTACHMENTS A – Application Materials B – Current PUD Guide and Master Plan Map C – Written Public Comment D – Memorandums from Eric Heil, Town Attorney, to PZC E – PZC Decision & staff Report from March 6, 2018 Meeting February 27, 2018 Avon Planning & Zoning Commission Matt Pielsticker, AICP Planning Director Town of Avon 1 Lake Street Avon, CO 81620 Re: PUD 17001 - Village at Avon Planning Area F Amendment Dear Planning and Zoning Commission Members: I have been hired to assist with the processing of the PUD amendment application which makes modifications to the development standards for Planning Area F, The Village (at Avon). I have reviewed the application materials, some of the comments provided by the P&Z, the letter from Eric Heil clarifying the P&Z’s role and legal basis for placing conditions, and other correspondence from the Town. After some analysis of the proposal with the applicant and the comments received, the applicant has revised the proposal to alleviate some of the concerns of the P&Z and Town staff. The following items are offered to be modified in the proposal to respond to the P&Z as a whole: •Building Height. The proposal was to increase the allowable building height from 48’ to 66’, noting that the buildings would be benched into the hillside with a steep backdrop along I-70. There were concerns raised regarding overall increased height (all buildings within the planning area being 66’), how the increased height interfaced with adjacent roadways including sidewalks within the ROWs, and the relationship to adjacent properties within the PUD and the Town. Some comments by P&Z suggested permitting the increase in residential building height while increasing the setback for buildings within the planning area that are taller than 48’. After further analysis, the applicant’s proposal to increase the maximum residential building height has been modified from 66’ to 58’ to address P&Z’s concern. Please note, this 58’ building height provides greater flexibility for floor to floor dimensions, including, but not limited to, taller ceilings and architectural elements, including, but not limited to, modern, creative and aesthetically pleasing building architecture. • Revised proposal: Maximum Building Height for Residential Uses within Planning Area F. • 58’ in Building Height. • 40’ building setback from Post Boulevard and existing East Beaver Creek Boulevard for any structure with a Building Height over 48’1 PO Box 4777 Eagle, Colorado 81631 970.376.3318 www.mpgvail.com ATTACHMENT A •Coverage of Buildings in Planning Area F: P&Z raised concerns about the extent of structures throughout the planning area and at a height of 66’. It was not the applicant’s intent to allow buildings to cover all of Planning Area F and at 66’. Today, site coverage is limited to 80% of the Planning Area by virtue of the 20% landscape requirement. From a practical standpoint, you have to park any use constructed within the Planning Area, further limiting total site coverage. Site coverage is generally defined by the PUD as a building footprint or that portion of a site rendered impermeable by buildings. For example, 50% site coverage means that only 50% of a site can be covered with buildings, leaving the remaining 50% free from buildings in the form of landscape area, parking areas and driveways. • Revised proposal: • 50% site coverage within Planning Area F This change limits the amount of building footprint regardless of building height and is a direct response to the P&Z concerns. This additional restriction would affect all buildings within Planning Area F, not just those buildings over 48’. •Density in Planning Area F: As discussed in the memo from the Town Attorney dated January 24, 2018, The Village (at Avon) has a density cap of 2,400 dwelling units of which zero market-rate residential units have been constructed. When the PUD was approved in 1998, all impacts of the entire PUD to the Town were evaluated. The modification of the number of dwelling units allowed, per acre, does not, therefore, generate any additional impacts that have not already been taken into consideration but also already been accounted for in connection with the approval of the PUD and other annexation and development documents. The proposed amendment simply increases the density on the valley floor within Planning Area F. • Proposal (unchanged): • Increase the allowable density units per acre to 25 dwelling units per acre Allowing for increased density on, and adjacent to, the valley floor should be the goal of the Town. Planning Area F is the appropriate location for density given its proximity to local services, transportation routes, and commercial establishments. Twenty-five units per acre is an appropriate density in the more urban locations in Avon versus the core areas of Avon. To provide some context: In the core areas, residential densities range from 50 units per acre to 95 units per acre (upa). ▪Westin Mountain Villas at 95 upa ▪Westin Hotel at 70 upa ▪Avon Center at 50 upa ▪Wyndham at 54 upa Areas surrounding the core include densities approaching 25 upa: ▪Avon Crossing at 24 upa ▪Avon Lake Villas at 24 upa ▪Sunridge at 20 upa.2 ATTACHMENT A The proposal of 25 units per acre is reasonably in line with the densities found throughout Avon and appropriate on Planning Area F. •Commercial/Residential Allocation in Planning Area F: Planning Area F is currently restricted to a maximum of 50% of the floor area developed within it as residential. The commercial floor area allowed can be 100% of the floor area. The proposed amendment seeks to reverse that, allowing 100% of the floor area to be residential and 30% of the floor area developed as commercial. In 1998, and as late as November 2012, Planning Area F was envisioned as a commercial power center with additional mid-size “box retailers” like Best Buy, Kohl’s, and others. This is why the PUD currently allows for a regional commercial power center. Neither the Town nor the applicant wanted commercial larger than 60,000 square feet. The market has changed. These types of retailers are struggling to survive in the digital age and are no longer expanding into areas like Avon. The extended vacancy of the old Office Depot space in Chapel Square illustrates this. Without a significant population base, even smaller local retail establishments are not feasible. This retail trend, along with the decline in regional commercial, is evidenced at Traer Creek Plaza, which was originally designed to be regional and neighborhood commercial and which is now a neighborhood commercial location. With its vacancy rate of 30-40% on the retail level, this building has had significant turn over in the retail component due to the lack of proximate residential density to support local retailers. Allowing Planning Area F to develop with a higher density for the residential component will help ensure the success of existing businesses within The Village and within the Town. Many have argued for years that Planning Area F should not be developed with regional retailers. Their view is that commercial development in Planning Area F pulls consumers too far from the East Town Center area. Allowing for the future retail to be more concentrated closer to Chapel Square and capitalizing on the retail synergy of “East Avon,” seems to be a widely accepted concept. This amendment supports that concept. • Revised Proposal: • Allow Planning Area F to be developed with 100% residential while also restricting commercial floor area to a maximum of 30% to the total floor area allowed. Architectural Design Considerations: The Planning and Zoning Commission expressed some concerns related to design of buildings that would exceed 48’ in height. As discussed above, the revised proposal reduces the height to a maximum of 58’ with new building setbacks and site coverage provisions within Planning Area F. We believe concerns related to architectural quality to be unfounded given the architectural precedent that has been established by the Design Review Board in the Village at Avon. 3 ATTACHMENT A Since The Village (at Avon) began, it has been easy to lose sight of the original vision for the PUD and the remarkable improvements that have occurred. What is remarkable about the improvements is how Traer Creek has helped positively transform the Town of Avon. The new interchange to I-70 was key to this transformation. By providing a connection to Highway 6 with the introduction of the first roundabouts to the Town, this connection provided a relief valve to the horrendous traffic on Avon Road. Immediately following was the development of the Home Depot and Walmart. Both are benched into the hillside and have won architectural accolades for the attention to architecture. Even today, these “big box” stores are some of the most attractive in the state and the country. The Traer Creek Plaza building followed and, once again, the developer focused on sustainability and award- winning, world- class architecture. While there have been issues with the green roof, which is being addressed, the building out-classed other retail and office buildings in the region and received the Western Slope’s first LEED Certification. Buffalo Ridge was developed to not only meet the employee housing requirements generated by the retail facilities, but also went beyond by front-ending employee housing with more than 140 extra workforce housing units. These structures are attractive buildings for their type and purpose and provide outstanding views for residents. Finally, the Ambulance District Building site was donated and then developed. The Village at Avon Design Review Board again ensured that the architecture was beautifully executed. The Village (at Avon) has developed with great attention to architecture and that will continue into the future. The Design Review Board process has worked in the past and will continue to do so. Affordable Housing and Public Benefit: As discussed in the memo from the Town Attorney, the PUD required a total of 500 units of affordable housing. That provision was put in place to mitigate all of the commercial (825,000 sq. ft.) and residential (2,400 dwelling units) development within the entire PUD, including Planning Area F. Of the 500 affordable units required to be developed, 224 or 45% of the PUD requirement have been developed to-date in Buffalo Ridge. These affordable units were developed by the Corum Real Estate Group. Similar to the relationship with any new developer for Planning Area F, Buffalo Ridge’s design was rigorously reviewed 4 ATTACHMENT A by the Village at Avon DRB and the result is very appealing architecture for an affordable housing project. This revised proposal is focused solely on the quality of the development, both from a livability and architectural perspective. Given the topography of the property and the proposed building setbacks along Post Boulevard and current East Beaver Creek Boulevard, the impacts of the additional height are being mitigated. We will discuss these changes with the Planning and Zoning Commission on March 6, 2018. Thank you for your consideration. Sincerely, Dominic F. Mauriello, AICP Principal 5 ATTACHMENT A The Village (at Avon) PUD Amendment Narrative and Review Criteria February 27, 2018 Narrative: This analysis and narrative is intended to supplement the materials previously submitted. The application has been amended to react and respond to comments that have been received from the Planning and Zoning Commission (P&Z) and result in a more meaningful and beneficial development opportunity in Planning Area F. As you are probably well aware, this PUD has been in place for 20 years, and amended in November of 2012 as part of a settlement agreement between the applicant, the Town of Avon and a total of more than 15 parties, that was implemented on August 1, 2014. The amendments proposed are not a drastic departure from the overall intent and density allowed in the PUD. These refinements are intended to react to market conditions and the changes nationally in the retailing sector. Locally, we all know that there is a lack of residential inventory, especially on the valley floor and in multiple-family formats and at multiple price points. This has created enormous demand for residential units. Planning Area F, given its context and proposed density, will attract a more urban product that will in large measure address housing for locals in the area. The proposed changes do not affect the total density of the PUD nor the total commercial floor area. The amendment just allows the density and commercial floor area to be shifted on the Valley floor. The valley floor will still be anchored on the east end with the existing retail buildings and in the future by Planning Area A and the existing Chapel Square and “East Avon” commercial core. As a higher density residential development area, Planning Area F will help bring life through new patrons and customers to help all of Avon improve economically. You don’t have to spend much time in Avon to see that local retailers are struggling to survive with the lack of residential density in the Town. This amendment could help add over 600 beds to the core region of the Town, improving local revenues and Town coffers. Please see the letter submitted with this application for more details on the proposed amendments. Review Criteria: Below the applicant has addressed the PUD amendment review criteria as a supplement to the materials previously provided. You will note that the criteria is written as if one is proposing a new PUD and asking for a rezoning. In this case, the proposed amendments have little impact on the overall PUD as the density and intent of the development, overall, is not being amended. The proposed changes are minor in the overall scope of the PUD. Additionally, the PUD was found to be consistent with the Avon Comprehensive Plan. As has been previously agreed to by the Town and as adopted in the settlement agreement, the regulating Comprehensive Plan is the plan adopted in 1996 which calls for this area to be an urban center. 1. The PUD addresses a unique situation, confers a substantial benefit to the Town, and/or incorporates creative site design such that it achieves the purposes of the Development Code and represents an improvement in quality over what could have been accomplished through strict application of the otherwise applicable district or development standards. Such improvements in quality may include, but are not limited to: improvements in open space provision and access; environmental protection; tree/ vegetation preservation; efficient provision of streets, roads, and other utilities and services; or increased choice of living and housing environments. 1 ATTACHMENT A Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the overall quality of the PUD is unchanged. Broadly, the PUD provides for a large-scale, master-planned mixed-use development. The uses, dimensional limitations and development standards, among other matters, set forth in the PUD will provide for flexibility in the development of The Village (at Avon) and will encourage innovative and coordinated development and design, consistent with Section 7.16.060 of the Development Code. The PUD provides for a mix of integrated uses and public facilities and amenities, including natural open space, community and pocket parks, trail and pedestrian connectivity, a diverse housing mix and retail and commercial services for The Village (at Avon) and the Town as a whole. The Declaration of Master Design Review Covenants for The Village (at Avon) and The Village (at Avon) Design Review Guidelines provide for high quality design with respect to the built environment and preservation of open space and existing vegetation. The PUD Amendment does not increase the overall permitted density within the Village, rather there is a reallocation to allow for more dwelling units within Planning Area F to respond to the current market conditions. This amendment addresses a unique situation in that it allows for more residential product responsive to the market. The PUD Amendment results in more efficient use of existing streets, roads and other utilities and services, as well as increased choice of living and housing environments. This PUD amendment will allow for a residential product that will generate additional tax revenues including property tax revenues to the Town of Avon (as well as to the Village metropolitan district), real estate transfer fees, building permit fees and other revenues to the Town and metropolitan district. In addition, all of the added benefits to Avon that accompany residential communities would apply, including more patrons frequenting all of Avon’s restaurants and other retail establishments including shopping at from local shops to City Market and Wal-Mart, as well as benefiting local employers with the potential of additional employees in close proximity to employment centers. The proposed application complies with this criterion. 2. The PUD rezoning will promote the public health, safety and general welfare. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the overall impacts of the PUD are unchanged. The existing PUD was found to promote the public health, safety, and general welfare of the community and the amendments proposed do not change this overall condition. The amendments do promote this criterion by increasing the choice of living and housing environments and opportunities within the Town without new impacts being generated since the overall density and intensity of development within the PUD is unchanged. The proposed application complies with this criterion. 3. The PUD rezoning is consistent with the Avon Comprehensive Plan, the purposes of the Development Code and the eligibility criteria outlined in Section 7.16.060(b) of the Development Code. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the PUD as a whole was found to meet the eligibility criteria and found to be consistent with the Avon Comprehensive Plan. In this case the operative comprehensive plan is the plan adopted in 1996. 2 ATTACHMENT A The proposed amendments allow the PUD to maintain its compliance with the Avon Comprehensive Plan because the amendments promote urban center design goals of shifting density to developed areas adjacent to commercial services. The eligibility criteria are not applicable to this PUD amendment. The proposed amendments will produce public benefits by allowing residential density to be shifted to Planning Area F and reducing the amount of commercial development planned 20 years ago on this parcel due to changes in the retail market and the internet market place. The amendments will modify the restrictions on this property allowing it to be developed for higher density residential uses thus potentially producing new and better housing opportunities for local employees. The proposed application complies with this criterion. 4. Facilities and services (including roads and transportation, water, gas, electric, police and fire protection, and sewage and waste disposal) will be available to serve the subject property while maintaining adequate levels of service to existing development. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the PUD as a whole was found to address all of the issues raised by this criterion. Since the proposed amendments do not increase the overall density and intensity of development within the PUD, there are no greater impacts to the facilities and services raised here. The proposed application complies with this criterion. 5. Compared to the underlying zoning, the PUD rezoning is not likely to result in significant adverse impacts upon the natural environment, including air, water, noise, storm water management, wildlife, and vegetation, or such impacts will be substantially mitigated. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the PUD as a whole was found to address or mitigate all of the issues raised by this criterion. Since the proposed amendments do not increase the overall density and intensity of development within the PUD, there are no greater impacts to the issues raised here. The proposed application complies with this criterion. 6. Compared to the underlying zoning, the PUD rezoning is not likely to result in significant adverse impacts upon other property in the vicinity of the subject tract. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the PUD as a whole was found to address or mitigate impacts to property in the vicinity of the existing PUD. The change in building height is not a change producing any type of “significant adverse impact” upon neighboring properties. Planning Area F is at a great distance to any adjoining property that might be affected by the additional 10’ of building height. The additional height is mitigated by this great distance, as well as the back drop of the hillside and I-70. Additionally, the introduction of a 50% site coverage limitation also helps to reduce the potential bulk and mass of future development in the planning area. The proposed application complies with this criterion. 3 ATTACHMENT A 7. Future uses on the subject tract will be compatible in scale with uses or potential future uses on the other properties in the vicinity of the subject tract. Applicant Response: The proposed amendments do not significantly change the PUD’s conformance with this criterion as the PUD as a whole was found to address compatibility in scale with uses on other properties within the vicinity. The change in building height still allows the PUD to remain compatible in scale with uses in the vicinity. Additionally, the introduction of a 50% site coverage limitation versus 80% also helps to reduce the potential bulk and mass of future development in the planning area and allowing it to be compatible with uses within the vicinity. The proposed application complies with this criterion. 4 PO Box 4777 Eagle, Colorado 81631 970.376.3318 ATTACHMENT A THE VILLAGE (AT AVON) PUD GUIDE REVISIONS FEBRUARY 27, 2018 B. TOTAL PERMITTED DENSITY. The total permitted density for The Village (at Avon) PUD shall not exceed: 1.Planning Areas A, C, D, E, F, G, H, J, K, RMF 1 and RMF 2 shall not exceed: (a) Commercial Uses. 825,000 consolidated Gross Square Footage of Commercial Space. (b) Dwelling Units. 2,400 Dwelling Units. Pursuant to the terms of the Affordable Housing Plan, 500 of the 2,400 Dwelling Units shall be constructed as affordable housing, and, subject to satisfaction of the conditions precedent set forth in the Affordable Housing Plan, an additional 23 of the 2,400 Dwelling Units shall be constructed as affordable housing. 2. The permitted Commercial Use and Dwelling Unit densities within Planning Area I shall be determined in the future pursuant to the formal amendment procedures set forth in Section Error! Reference source not found. of this PUD Guide; provided, however, the permitted Commercial Space for Planning Area I shall not be less than 196,970 consolidated Gross Square Footage (which shall be in addition to the 825,000 square feet of consolidated Gross Square Footage stated in Section A.1(a)), and the permitted Dwelling Units shall not be less than 750 Dwelling Units. The Town acknowledges that Planning Area I is entitled to be developed as mixed-use development, and Uses may include Residential Uses, Commercial Uses, and public and institutional uses at densities in addition to those set forth above as approved by the Town. Until such time as a secondary access road is constructed, no non-Residential Uses shall be allowed and the maximum density of Dwelling Units shall not exceed 280 Dwelling Units. 3. Density calculations, as applicable, for development of Dwelling Units within all Planning Areas where Residential Uses are permitted shall be based on the gross acreage within the applicable Planning Area as reflected in the land use table contained in the PUD Master Plan. Density calculations shall be on a Planning Area by Planning Area basis rather than on a Final Plat by Final Plat basis or on a Site by Site basis. 4. Subject to the requirement that the maximum number of Dwelling Units within any particular Planning Area, as applicable, shall not exceed that permitted under the terms and conditions of this PUD Guide, as applicable, the actual number of Dwelling Units per acre within ATTACHMENT A a particular Final Plat or Site within the affected Planning Area may exceed the maximum number of Dwelling Units per acre based on the acreage within such Final Plat or Site. By way of example, in a Planning Area containing 20 acres and subject to a maximum residential density of 18 Dwelling Unit per acre (i.e., a total of 360 Dwelling Units), a 10 acre Site within that Planning Area would be permitted to be developed with 300 Dwelling Units (i.e., 30 Dwelling Units per acre) but the remaining 10 acres could be developed with no more than 60 Dwelling Units, with the resulting density within such Planning Area in the aggregate being 18 Dwelling Units per acre (i.e., (300 + 60 = 360 Dwelling Units) / 20 acres = 18 Dwelling Units per acre). 5. Density calculations for development of Residential Uses within Planning Areas A through I, RMF 1 and RMF 2 shall exclude areas with slopes exceeding 40%. Notwithstanding the foregoing, areas with slopes exceeding 40% created by the placement of dirt stockpiles shall not be excluded for density calculations for development of Residential Uses within Planning Areas A through I, RMF 1 and RMF 2. 6. At final build-out of the particular Planning Area, the following minimum and maximum ratios of consolidated Gross Square Footage of Commercial Space and consolidated Gross Square Footage of Residential Uses, stated as a percentage of the aggregate Gross Square Footage the Planning Area [e.g., Gross Square Footage of Commercial Space ÷ (Gross Square Footage of Commercial Space + consolidated Gross Square Footage of Residential Uses) = percentage of Gross Square Footage of Commercial Space], shall apply within the following Planning Areas: Planning Area Residential Commercial Min% Max% Min% Max% Planning Area A 30% 80% 20% 70% Planning Areas C and D 90% 100% 0% 10% Planning Areas F 0% 50%100% 50% 100%30 % Planning Areas G and H 0% 50% 50% 100% D. DEVELOPMENT STANDARDS WITHIN THE VILLAGE (AT AVON) PUD. 6. Planning Areas F, G, H and I – Regional Commercial Mixed Use Projects. (d) Building Envelope Requirements: (i) Minimum Building Setbacks: (1) Commercial Uses: a.Front: 25 feet ATTACHMENT A b. Side: None c.Rear: 10 feet d. Abutting Interstate 70 or railroad right-of-way: 20 feet (2) Industrial and Residential Uses: a.Front: 25 feet b. Side: 7.5 feet c.Rear: 10 feet d. Abutting Interstate 70 or railroad right-of-way: 20 feet e.In Planning Area F, any building over 48’ in height shall setback a minimum of 40’ from the property line adjoining Post Blvd. or East Beaver Creek Blvd. (3) Vertically-integrated Mixed Use Projects: a.Front: 25 feet b. Side: None c.Rear: 10 feet d. Abutting Interstate 70 or railroad right-of-way: 20 feet e.In Planning Area F, any building over 48’ in height shall setback a minimum of 40’ from the property line adjoining Post Blvd. or East Beaver Creek Blvd. (ii) Maximum Building Height: (1) Commercial Uses: a.Hotel Uses (including without limitation, hotel Uses comprising a portion of a Mixed Use Project) on Planning Area I only: 55 feet, provided that such Uses may be permitted up to a maximum Building ATTACHMENT A Height of 135 feet as specifically identified as a Special Review Use in Section Error! Reference source not found.. b. Hospitals on Planning Area I only: 80 feet. c.All other Commercial Uses: 48 feet. (2) Industrial Uses: 48 feet. (3) Residential Uses: a.Single-family Dwellings and Duplex Dwellings: 35 feet. b. Multi-family Dwellings: 48 58 feet. (4) Vertically-integrated Mixed Use Projects (except as set forth in Section A.6(ii)(1) with respect to hotels comprising a portion of a Mixed Use Project): 48 feet. (iii) Minimum Landscaped Area: 20%. (iv) Minimum Lot Area: Not applicable. (v) Maximum Site Coverage in Planning Area F only: 50%. (b) Residential Density Maximum: (i) Planning Areas F, G and H: 18 25 Dwelling Units per acre. (ii) Planning Areas G and H: 18 Dwelling Units per acre. (iii) Planning Area I: Subject to this Section A.6(b)(iii), 15 Dwelling Units per acre, subject to the following: cul-de-sacs may exceed 1,000 feet in length and service not more than 280 Dwelling Units within Planning Area I, and that the portion of a cul-de-sac that is in excess of 1,000 feet shall not service Commercial Uses. With respect to any cul-de-sac located both within and outside of Planning Area I, (i) no Dwelling Units served by the portion of such cul-de-sac located outside of Planning Area I shall be counted toward the foregoing 280 Dwelling Unit limitation; and (ii) the portion of any such cul-de- sac located within Planning Area I shall be deemed separate and distinct from, and not included with, any portion of the same cul-de-sac located outside of Planning Area I for purposes of calculating the Dwelling Units counted toward the foregoing 280 Dwelling Unit limitation. ATTACHMENT A ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT B 1 From: bobby bank Sent: Monday, January 15, 2018 4:38 PM To: Debbie Hoppe <dhoppe@avon.org>; Matt Pielsticker <mpielsticker@avon.org> Subject: Village at Avon P&Z comment P&Z Committee: I would like to make a comment for the record as a Town of Avon property owner, relatively close to the Village at Avon. I respectfully ask that the P&Z DENY any increase in height or any changes to residential vs. commercial density at the Village at Avon. For the current application, and also to any future application. I believe it is impossible to be able to determine the impact of any changes without a complete Village at Avon plan. I think it is necessary to have a complete development plan because it is important to see where the changes to other sections will be made up if there are increases in this particular project. It is my feeling that any increases in residential density should take place as close to the Town of Avon central business area as possible, and that the corresponding lowered density should occur away from Town. If the developer wants to develop what is already approved for the section, they are perfectly within their rights and it should be allowed. If this is to occur it would be a great example of BAD development. If the developer wants to make changes, they should provide a comprehensive, complete plan for the entirety of the Village at Avon. This is how GOOD development occurs. Respectfully, Robert L Bank 5147 Eaglebend Drive Avon, CO 81620 (970) 476‐6171 ATTACHMENT C 1 From: Kristi Ferraro Sent: Monday, January 15, 2018 11:17 PM To: Matt Pielsticker <mpielsticker@avon.org> Subject: Traer Creek Application Hi Matt, Can you please provide the following comments on the Traer Creek application to P&Z at the January 16, 2018 meeting? I do not believe a 66 foot building height is appropriate in this location. The comprehensive plan contemplates that the building heights in Avon would be greatest near the Avon Center and the Westin and taper down radiating outward from that area of Town. This application will create a height cluster outside of the West Town Center area, and it will stick out like a sore thumb. I also don't believe that there is sufficient public benefit provided by the applicant to grant this significant change to its land use approvals. These changes are detrimental to the Town's existing plans that were adopted to ensure that Avon will expand in a smart and thoughtful way. This application will result in a haphazard development pattern that we have worked hard to eradicate in Avon. Thank you. Kristi Ferraro Kristi Ferraro, LLC 3860 Eaglebend Drive P.O. Box 145 Avon, Colorado 81620 Phone: (970)471-4715 Fax: (970)748-3175 This communication is confidential, it is intended only for the named addressees, and may be subject to attorney-client privilege, and/or attorney-client work product privilege, none of which are waived by this transmission. If you are not the intended addressee, please immediately reply by email to the sender stating that this communication was misdirected, and destroy all copies of this communication. ATTACHMENT C 1 From: Tamra Sent: Tuesday, January 16, 2018 12:02 AM To: Matt Pielsticker <mpielsticker@avon.org> Cc: Preston Neill <pneill@avon.org> Subject: P&Z: Traer Creek's Notice is Insufficient Avon Planning & Zoning Commission c/o Matt Pielsticker Ladies and Gentlemen: I was shocked to learn that Traer Creek's PUD Major Amendment was heard at your meeting on January 2, 2018, and will be heard again tomorrow evening on January 16, 2018 at its continuance. I am a property owner within 300-feet of unsubdivided Lot 1, Traer Creek PUD; my home is at 1990 Hurd Lane. I RECEIVED NO PUBLIC NOTICE OF THESE PUBLIC HEARINGS. Because I received no notice, I did not know to attend the January 2nd meeting and was not allowed to participate in that hearing. I am now out of town and cannot attend on Jan. 16th either. I am greatly disturbed by this particularly because last Fall I had significant issues with Traer Creek's application and spoke about it at, I believe, the October 17, 2017 public hearing. (I cannot verify that this was the date of my public comments and those of neighbors from Avon Crossing and Chapel Square, residents from which I know spoke on the same night that I did, because unfortunately the Minutes posted on your website for the Oct. 17, 2017 meeting are inadequate as only odd-numbered pages, no even-numbered pages, were scanned. Are our comments recorded on the even-numbered pages of the Oct. 17th, 2017 meeting?). This is very frustrating! I am greatly disturbed that I was left off the NOTICES list for the Traer Creek PUD amendment, and I demand that the process be postponed until formal notices are re-sent. This should include some sort of verification that the notices are actually sent and received. I also request that an inquiry be held to determine how and why I was not sent a notice, and whether the neighbors from Avon Crossing and Chapel Square who also spoke at last October's Public Hearings, were also left off the list of notice recipients. For the record, I continue to have substantive concerns about Traer Creek's amendment even though I have not had an opportunity to scrutinize the revised PUD Major Amendment. I understand from an Eaglebend neighbor who did receive a formal notice that the heights are too high, and that there is no public benefit. Last October I questioned the status of the water tank promised to the valley's Water Authority, and also if Affordable Housing is being proposed on Tract F given that the density applied for is similar to Buffalo Ridge and Eaglebend Apartments. I need these questions answered, and I'm sure I will have more. I seek "due process" so that I can provide substantive comments to Traer Creek's application. Thank you for your work for our town. Sincerely, Tamra Nottingham Underwood 1990 Hurd Lane, Avon1990 Hu ATTACHMENT C 1 From: Brad Zoller Sent: Monday, March 19, 2018 5:18 PM To: Debbie Hoppe <dhoppe@avon.org> Subject: PUD Amendment 7.16.020(d) Hello, I'm writing in because I'm not sure I'll make it to the meeting. This regards PUD Amendment 7.16.020(d). I am against amending the PUD guide. This town has been very successful using it's current guidelines and we should keep them. This town is nice and small, and I like it this way. We have great tourism in the winter, and the rest of the time it's not too crowded. Adding density to the PUD guide will hurt this "small town feel", make it more crowded, and strain our town in the winter. A bigger tax base is always nice on paper, but we seem to be doing fine at our current size. Thank you, Brad Zoller ATTACHMENT C Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com H EIL L AW TO: Avon Planning and Zoning Commission FROM: Eric J. Heil, Town Attorney RE: Village (at Avon) – Planning Area F – Preliminary PUD Amendment Application DATE: December 29, 2017 SUMMARY: This memorandum describes the legal considerations and the past and current policy regarding the requirement of “Public Benefits” for planned unit development (“PUD”) amendment applications. AVON DEVELOPMENT CODE: Avon Development Code 7.16.060(b) states the eligibility criteria for establishing a PUD, including sub-section (5) which states, “Public Benefit. A recognizable and material benefit will be realized by both the future residents and the Town as a whole through the establishment of a PUD, where such benefit would otherwise be infeasible or unlikely.” This is the provision that establishes “Public Benefit” as a review criteria for approval of new PUDs. PUD approvals are legislative acts, similar to zoning changes; therefore, the Planning Commission and Town Council have very broad discretion when reviewing PUD amendment applications. In practice, 7.16.060(1)(e) is the provision that is also applicable when PUDs are amended and the amendment creates new, different or additional impacts on the community. Staff has correctly cited §7.16.060(e)(4) as the applicable review criteria for a PUD amendment application. Due to the legislative nature of approving PUDs and PUD amendments, there is no fixed criteria for considering “Public Benefits”. General practice within the planning profession would be to consider the adopted Comprehensive Plan for the community (and other relevant adopted community policy documents) and to have some rational connection or relationship between the impacts of the proposed development application and the Public Benefit sought. LEGAL CONSIDERATIONS: Due to the legislative nature of PUD and PUD amendment approvals, the Town Council has very broad discretion when reviewing and acting upon such applications. There is no legal obligation for the Town to approve PUD or PUD amendment applications. That said, the Town consciously sought to move away from PUDs when adopting the current Avon Development Code so that the development community would have greater guidance and predictability with development review criteria. The practice in the Town of Avon since adopting the Avon Development Code in 2010 is to provide greater consideration to the specific incremental impact of a proposed PUD amendment and consider the appropriate Public Benefit based on the incremental impact and the nature of the impact. VILLAGE (AT AVON): The PUD Guide and the Development Agreement for the Village (at Avon) set the maximum residential density for the entire property, the maximum commercial square footage, and the maximum water rights consumptive use. Therefore, the proposed maximum density per acre increase for Planning Area F does not increase the overall density of the project. The existing PUD Guide and Development Agreement addressed public benefits and exactions for the overall density of the Village (at Avon). Thank you, Eric M EMORANDUM& PLANNING, LLC ATTACHMENT D Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com H EIL L AW TO: Avon Planning and Zoning Commission FROM: Eric J. Heil, Town Attorney RE: Village (at Avon), PUD Amendment: Planning Area F DATE: January 24, 2018 SUMMARY: This memorandum addresses legal aspects and limitations on the review of The Village (at Avon) PUD Amendment application for Planning Area F. Specifically, the following topics are discussed: affordable housing, public trails, parking design, exterior materials and architectural design, amended road profiles, and East Beaver Creek Boulevard (conceptual). AFFORDABLE HOUSING: The Village (at Avon) PUD Guide, I. SUPPLEMENTAL REGULATIONS, 15. Affordable Housing Plan defines the affordable housing obligations for the entire Village (at Avon) PUD. “The obligations set forth in this Section I.15 shall constitute the sole and exclusive affordable housing requirements for The Village (at Avon) and expressly supersede any affordable housing regulations set forth in the Municipal Code.” The proposed PUD Amendment does not propose to increase the overall residential density (2,400 dwelling units) or overall commercial square footage (up to 825,000 sq.ft.) of The Village (at Avon); therefore, the PUD Amendment request to increase density and building height on Planning Area F does not in itself somehow cause an increased demand for workforce housing. There is no legal basis for the Town to require or attempt to exact increased or accelerated affordable housing as a condition of approving the PUD Amendment. PUBLIC TRAILS: There was some discussion of desiring or requiring a public trail through the Planning Area F development. The Village (at Avon) PUD Guide, I. SUPPLEMENTAL REGULATIONS, 16. Provision of Certain Amenities, (b) Pocket Parks (Planning Areas P1 and P2) states that the Master Developer shall dedicate to Town pocket park, Planning Area P1, contemporaneously with the Town’s approval of the first Final Plat within Planning Area C (west of Planning Area F). P1-Parkland is depicted in green on The Village (at Avon) PUD Master Plan and stretches from Planning Area B (4 acre park dedicated to Town) and east though Planning Areas A and C, but does not cross Planning Area F. The Village (at Avon) PUD Guide, I. SUPPLEMENTAL REGULATIONS, 14. Park, Recreation and Trail Access describes parks and trails that have been dedicated and describes obligation of Developer to facilitate trail across Planning Areas I, J, P3, OS2 and RMF-2, but does not describe any trails across Planning Area F. The Developer has no obligation to provide a public recreational trail or pedestrian route across Planning Area F, therefore there is no legal basis for the Town to require dedication of a public pedestrian or recreational path through Planning Area F. PARKING DESIGN: The Village (at Avon) PUD Guide, I. SUPPLEMENTAL REGULATIONS, 16. Parking Requirements states, “Parking within The Village (at Avon) shall be in conformance with Parking Regulations set forth in Exhibit C to this PUD Guide, which shall be the sole and exclusive parking regulations applicable within The Village (at Avon) PUD . . . .” There is no legal basis for the Town to impose as a condition of approval additional parking area design requirements or restrictions. It is not possible to determine if the PUD Amendment residential density increase would cause an overall increase in parking on Planning Area F because there is no limitation on the amount of commercial square footage (other than the overall 825,000 sq.ft.) and the existing PUD Guide allows a mix of residential (at 18 DUs per acre) and commercial M EMORANDUM& PLANNING, LLC ATTACHMENT D Avon Town Council The Village (at Avon) PUD Amendment: Planning Area F January 24, 2018 Page 2 of 2 (with no limitation). EXTERIOR MATERIALS AND ARCHITECTURAL DESIGN: The requested increase in building height results in structures that are more visible throughout the area and results in increased visual impacts (using the term “impact” in a neutral manner and not to denote either positive or negative impacts). As such, the increase visual impact of the PUD Amendment can be a legal basis for imposing conditions directly related to mitigating increased impacts, such as increasing the setback for increased building height and specifying minimum exterior materials types and minimum architectural designs. There is past precedence for such requirement when the Town approved Supplemental Hotel Design Standards for Planning Area J. The Village (at Avon) PUD Guide, I. SUPPLEMENTAL REGULATIONS, 9. Supplemental Design Standards: Planning Area J Hotel, Motel and Lodge Requirements. The Town may legally impose supplemental design standards as a condition to approving an increase in the maximum building height for Planning Area F. AMENDED ROAD PROFILES: The requested increased density on Planning Area F from 18 Dwelling Units per acre to 25 Dwelling Units per acre is a potential 38.8% increase in density. It is reasonable to expect that the increased density on Planning Area F will result in increased pedestrian, bicycle and multi- modal demands. The expected increase in pedestrian, bicycle and multi-modal demands serves as a legal basis to impose a condition on approval of the PUD Amendment to increase the Main Street (eastern segment) East Beaver Creek Blvd., from 50’ to a wider right-of-way to allow for wider sidewalks and inclusion of a bike lane. EAST BEAVER CREEK BLVD. (CONCEPTUAL): East Beaver Creek Blvd. (conceptual) is a future road that would traverse Lot 1 from east to west and serve as a second connection from Main Street (conceptual). East Beaver Creek Blvd., is planned to be a 50’ wide right-of-way. Exhibit F Street Standards, A. 2. states, “The engineering, installation and construction of any road within The Village (at Avon) may, at the discretion of the Applicant, be phased. Only the portion of a road that is necessary to serve the property that is the subject of the applicable Application shall be required to be engineered, installed and constructed in connection with the development of such property; provided, however, if any such road is depicted on the PUD Master Plan to extend and continue further than such phase, the Applicant shall submit Preliminary Engineering for the extended road as a part of its Application in accordance with Section A.4(g) of the PUD Guide. [emphasis added]. The conceptual site plans depict East Beaver Creek Blvd. (conceptual) extending a short distance off Post Blvd., leaving a majority portion of the East Beaver Creek Blvd. (conceptual) street not developed along the north side of Planning Area F. Although preliminary engineering is not required as part of a PUD Amendment approval, the requirement to provide preliminary engineering for the segment of the roads to extend to the western boundary of Planning Area F should be acknowledged and the slopes and grades on the north side of Planning Area F should be considered to determine the functional alignment of the East Beaver Creek Blvd. (conceptual) road extension west from Post Blvd. to Planning Area C. Thank you, Eric ATTACHMENT D ATTACHMENT E ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 1 Staff Report – Preliminary PUD (Major Amendment) March 6, 2018 Planning & Zoning Commission Meeting File #PUD17001 Legal description Lot 1, Village (at Avon) Filing 1 – Planning Area F Zoning PUD Address 1000 East Beaver Creek Boulevard Prepared By Matt Pielsticker, AICP, Planning Director -- CONTINUED PUBLIC HEARING -- Introduction Before the Planning and Zoning Commission is a Planned Unit Development (PUD) Amendment (“the Application”) to amend the Village at Avon PUD Guide and standards for Planning Area F (PA-F). This Planning Area measures approximately 13 acres and is situated at the northwest corner of the Post Boulevard and East Beaver Creek Boulevard (referred to as “the Property”). The Village at Avon PUD Guide, the governing zoning document, requires mixed-use projects in PA-F, and multi-family buildings up to 48’ tall are permitted a density of 18 dwelling units per acre. All other development standards (i.e. setbacks, parking, minimum landscape area, etc.) remain the same and no changes are being sought to the PUD Master Plan map. The commercial square footage cap for the entire PUD remains at 825,000 sq. ft. and the total permitted dwelling units remain at 2,400. A cover letter explaining changes (Attachment A), review criteria analysis (Attachment B), proposed modifications to the PUD Guide (Attachment C), existing complete PUD Guide (Attachment D), and PUD Master Plan map (Attachment E) are attachment to this staff report. A memo from the Town Attorney regarding public benefits is also included (Attachment F). Proposed Amendments The following amendments are proposed to Planning Area F: o Increase in maximum density from 18 dwelling units per acre (or approximately 234 dwelling units total), to 25 dwelling units per acre (or approximately 325 dwelling units total). o Removal of mixed-use requirement as follows: o Current: Residential minimum 0%, 50% maximum; o Proposed: Residential minimum 0%, 100% maximum; o Current: Commercial 50% minimum, 100% maximum. o Proposed: Commercial 0% minimum, 30% maximum. o Increase building height from 48’ to 58’ for multi-family buildings. o Heights over 48’ must be at least 40’ from southern and east Property boundaries o Site Coverage Reduction from 80% maximum to 50% maximum ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 2 File History This Application was originally noticed and reviewed by PZC in late 2017. After additional changes to the application were incorporated, the file was the re-noticed and has been continued several times. A complete history follows: September 2017 File Submitted to Community Development Sept – Oct 2017 Staff Review and Agency Referrals October 17, 2017 Public Hearing No. 1 [continue request until November 21, 2017] November 21, 2017 Public Hearing No. 2 [continue request until December 5, 2017] December 5, 2017 Public Hearing No. 3 [application tabled] - Revised Materials Received, including increase in building height - Adjacent owners and Vail Daily Re-notified for January 2, 2018 Hearing January 2, 2018 Public Hearing No. 4 - PZC Review, Direction, and Continuance January 16, 2018 PZC Hearing No. 5 [continue request until February 6, 2018] February 6, 2018 PZC Hearing No. 6 [continue request until February 20, 2018] February 20, 2018 PZC Hearing No. 7 [continue request until March 6, 2018] March 6, 2018 PZC Hearing No. 8 - Additional modifications for consideration PUD Master Plan Vicinity Map ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 3 Process Major PUD Amendment Since the Application does not meet any of the qualifying administrative amendments outlined in the Village at Avon PUD Guide, this application is being processed as a “Formal Amendment” accordingly under §7.16.060(h), Amendments to a Final PUD, AMC. Subsection (1)(v), states that a PUD amendment that is not classified as an administrative or minor amendment shall be considered “major”. Subsection (2)(iv) sets forth the review procedures for process which includes preliminary and final PUD applications. Before PZC is the preliminary PUD application. The PZC shall review a preliminary PUD application and shall provide a recommendation to the Town Council after conducting a public hearing. The Town Council shall review and render a final decision on a preliminary PUD application after conducting another public hearing. Unless otherwise approved by the Town Council, approval of a preliminary PUD application shall vest no rights to an applicant other than the right to submit a final PUD development plan. There is a six (6) month timeframe following approval of a preliminary PUD plan, whereby the applicant must initiate the second stage of the process by filing a final PUD plan and proceed through the same process with PZC and Town Council. Public Notification In compliance with the Public Hearing and noticing requirements, a mailed notice was provided to all property owners within 300’ of the property. While the subject property of PA-F is limited to 13 acres, the 300’ notice was provided to all landowners within 300’ of Lot 1, which encompasses the majority of the valley floor between Chapel Square and Post Boulevard. Additionally, notice was published in the Vail Daily. No written comments have been received for this Application. Public Hearings The March 6, 2018 meeting completes the public hearing requirements with the PZC. As noted, the Council will make the final decision on this preliminary PUD after holding an additional public hearing. Staff Analysis Density Increase Staff Review: This proposal can be equated to a transfer of development rights from other areas of the PUD to Planning Area F. The total density for the Village at Avon PUD remains at 2,400 dwelling units. Of the total 2,400 dwelling units, 500 must be ‘affordable’ by definition. The Buffalo Ridge apartments are the sole housing project, containing 244 units. Therefore, approximately half of the affordable units have been constructed and 2,156 dwelling units remain. It should be noted that within planning areas, portions can exceed the maximum number of dwelling units per acre prescribed if the total density is not exceeded within the planning area. By way of example, Planning Area F contains 13 acres and is currently subject to a maximum residential density of 18 dwelling units per acre (i.e. a total of 234 dwelling units). A 7-acre site within Planning Area F could be developed with 175 dwelling units (i.e. 25 dwelling units per acre), but the remaining 6 acres would be limited to not more than 59 dwelling units (or 10 dwelling units/acre), with the resulting density in the aggregate being 18 dwelling units per acre (i.e. 175+59=234 dwelling units / 13 acres = 18 dwelling units per acre). Density by itself does not present substantial impacts beyond the site which cannot be mitigated or are already mitigated by the location of the site. One impact could be increased traffic from one concentrated area of the PUD. Post Boulevard includes four lanes of travel and is anchored by roundabouts on both ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 4 corners of the lot, which helps to alleviate traffic concerns. Future transit connections are not fully understood but should be considered with full buildout of the planning area. The Wal-Mart bus stop on the other side of Traer Creek Plaza can be used for an interim timeframe for both local and regional transit connections from PA-F. If the project is phased, staff would encourage sidewalk connections to nearby networks. Elimination of Mixed Use Requirement Staff Review: The Village at Avon PUD includes mixed-use requirements for Planning Areas A, C, D, F, G, and H. This comprises the valley floor area between Interstate 70 and the railroad tracks. In general terms, mixed use developments allow for people to live, work, play and shop in one place, which then becomes a destination for people from other areas. Mixed use developments benefit from increased pedestrian activity and vibrancy, as can be seen in the nearby Riverwalk development in Edwards. The western side of the Village at Avon is referred to as Planning Area A (PA-A) and includes residential minimum and maximum percentages as 30% and 80% respectively. The commercial minimum and maximum for PA-A is 20% and 70%; it may have been viewed as more flexible given its relationship to an already established less-dense development pattern. PA-F acts as a transition zone between regional commercial and arterial roadways, to more of a local setting on East Beaver Creek Boulevard. That may explain why this eastern part of the valley floor has a higher minimum percentage of commercial than the west side adjacent to Chapel Square. The applicant’s letter outlines the origin of the mixed-use requirement and previous intent for a “mid box” development in the area of PA-F. Retail trends have continued to shift and it is an unrealistic expectation to see a mixed-use project with so much weight on commercial space. And while the current minimum commercial percentage requirement (50%) seems disproportionate given the noted trends, the planning commission did not appear to agree with a complete elimination of commercial space. The Commission offered created ways to “activate” the street frontage, particularly for the East Beaver Creek Boulevard frontage. It could be possible to set aside property or portion of building(s) adjacent to East Beaver Creek Boulevard (“Main Street”) to accommodate future commercial land use when demand is realized. While a single development will not tip the scale for commercial, when critical mass of nearby projects is met, commercial space would be desirable and benefit the entire community. The conceptual site development plan layout reinforces the roundabout corner of the property with building frontage. Staff is recommending that a minimum percentage of commercial be retained, or square footage, with a conditional approval. Height Increase Staff Review: Currently, PA-F is permitted 48’ tall buildings. The proposal would allow for multi-family buildings within PA-F up to 58’. The buildings would be visible from various vantage points including Post Boulevard, properties to the south, and future development to the west. Based upon the location of the site at the toe of a large steep hillside leading to Interstate 70, and the fact that the site orients south and will not shade adjacent roadways or sidewalks, minimal impacts are anticipated to adjacent uses. View corridors should also not be affected based on the elevation of adjacent topography and the location of the planning area. ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 5 As recommended by PZC and staff, the building height proposal has been modified further to address concerns. Staff supports the changes, including reduced overall height, and finds that the modifications further limit any potential impacts of taller buildings. PUD Review Criteria Pursuant to §7.16.060(e)(4), Review Criteria, AMC, the PZC shall consider the following criteria when forming the basis of a recommendation: (i) The PUD addresses a unique situation, confers a substantial benefit to the Town, and/or incorporates creative site design such that it achieves the purposes of this Development Code and represents an improvement in quality over what could have been accomplished through strict application of the otherwise applicable district or development standards. Such improvements in quality may include, but are not limited to: improvements in open space provision and access; environmental protection; tree/vegetation preservation; efficient provision of streets, roads, and other utilities and services; or increased choice of living and housing environments. Staff Response: The Application acknowledges the changed conditions in the housing market, with increases in demand over which was envisioned even 7+ years ago. Changes are not proposed to the existing open space provisions, environmental protections, or use of streets or services. Density changes and/or changes in the residential/commercial mix of this property would not have a direct effect on adjacent streets. For example, no additional curb cuts are envisioned, or would be entertained, on Post Boulevard. Access to PA-F is limited to the Yoder and Post Roundabout on the north, and the future “Main Street” connection on the south. At the time PA-F develops, the portion of E. Beaver Creek Boulevard (north abutting road) and “Main Street” (south abutting road) must be constructed and extended with the elements listed above to meet the minimum roadway requirements. For example, the southern frontage of PA-F must include a 50’ Right of Way with 11’ minimum travel lanes, 6’ landscape areas, 4’ sidewalks, and snow storage. It is the expectation that these abutting roadway sections will be constructed at least to the western limits of any new development within PA-F. In order to achieve the mobility goals of the Town and the stated purposes of the Development Code, staff recommends that the roadway profiles include bike lanes, wider sidewalks and a potential bus pullout on both sides of Main Street. Strong consideration should be given for the 80’ right-of-way profile, currently limited to the “central” segment of East Beaver Creek Boulevard, in order to further “promote effective economical mass transportation, and enhancement of effective, attractive and economical pedestrian opportunities (Development Code 7.04.030(d).” ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 6 Staff would encourage the wider right-of-way profile because 4’ sidewalks and the absence of bike lanes and other mobility improvements should be continuance across the valley floor, and the increased residential density will further impact these networks. Recent experience in planning and design work for West Beaver Creek Boulevard demonstrates that an 80’ right-of-way is essential to best serve all transportation modes. Further, having segments of higher density residential with fragmented and narrowed improvements would not improve the overall quality of the development. If the 80’ right-of-way were provided, half of the property would come from PA-F and half of the property would come from PA-E, the Town owned school site across the street. No substantive changes in utilities are expected. If developed with additional density as proposed, the development could provide increased living and housing options in an area already served by transit and other connections to existing services. (ii) The PUD rezoning will promote the public health, safety, and general welfare; Staff Response: Staff finds no detrimental effects on the public health, safety and/or general welfare with changing density or commercial mix on one portion of the Village at Avon PUD. (iii) The PUD rezoning is consistent with the Avon Comprehensive Plan, the purposes of this Development Code, and the eligibility criteria outlined in §7.16.060(b); Staff Response: The eligibility criteria outlined in §7.16.060(b) are not applicable to this Application as it is already zoned PUD and this is an amendment thereto. This includes the provision of compensatory public benefits. As stated in the Town Attorney’s memo (Attachment D), the appropriate analysis for any requirement is the incremental increased impact of the proposed amendment. Because the application would not result in an increase of overall residential or commercial density of the Village (at Avon) PUD as a whole, staff does not believe any change to the existing requirements (i.e. affordable housing) is appropriate. Consistency with the Avon Comprehensive Plan is documented in the Applicant’s narrative and this application can be found in general conformance with the plan. The Avon Comprehensive Plan applicable to this application is the 1996 plan, not the 2006 plan as previously cited by staff. This is based upon the current PUD Guide definitions and Development Agreement approvals that govern the property. According to the 1996 Comprehensive Plan the Property is located within the “Urban Village.” ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 7 (iv) Facilities and services (including roads and transportation, water, gas, electric, police and fire protection, and sewage and waste disposal, as applicable) will be available to serve the subject property while maintaining adequate levels of service to existing development; Staff Response: This PUD amendment does not change the overall demands of, or ability to be served by existing installed or planned utilities. The mainline utility services are located directly adjacent to the Property and the area is served by all municipal and special district services. Water consumption is limited per agreements; the entire Village at Avon PUD is required to create a “Water Bank” to track available quantities of water. The creation of the Water Bank must be done prior to any building permit approval or further subdivision. Staff will request additional details with regards to the Nottingham-Puder Ditch running through the middle of PA-F since development will impact that infrastructure. Additionally, there is a Wet Well on the east side of PA-F, used by the Town for raw water irrigation purposes, that will need to be accessed periodically after development. As conditions of a Final PUD, staff will recommend specific conditions related to a revised Nottingham-Puder Ditch easement, and an amended Wet Well easement. As discussed herein, mobility facilities should be assured with the provision of adequate right-of-way to accommodate bike lanes, sidewalks, and on-street facilities to meet the increased demands and connectability of the area to adjacent transit and commercial developments. (v) Compared to the underlying zoning, the PUD rezoning is not likely to result in significant adverse impacts upon the natural environment, including air, water, noise, storm water management, wildlife, and vegetation, or such impacts will be substantially mitigated; Staff Response: The proposed Application will not result in any significant adverse impacts upon the natural environment, compared to the underlying zoning. The Nottingham-Puder ditch should be enhanced with a future project, or protected so that water quality is not degraded. The area has been disturbed over the years with highway-related construction, and other grading activities, leaving no area “natural” in the sense of this review criteria. (vi) Compared to the underlying zoning, the PUD rezoning is not likely to result in significant adverse impacts upon other property in the vicinity of the subject tract; and Staff Response: Compared to the underlying PUD zoning for PA-F, changes in building height should not result in substantial impacts to other properties in the vicinity. The modified proposal includes building setbacks for any portions of structures that would exceed the current 48’ maximum height. (vii) Future uses on the subject tract will be compatible in scale with uses or potential future uses on other properties in the vicinity of the subject tract. Staff Response: As outlined, staff finds the Application’s proposed use and scale is generally compatible with other existing and future potential uses in the vicinity. This compatibility is a consequence of natural and manmade buffers, existing regional commercial uses in the vicinity, as well as a high level of development potential on areas of Planning Area C to the west. PA-F is located with substantial buffering: Interstate 70 to the north, Post Boulevard on the east, “Main Street” to the south, and future mixed development to the west. No significant impacts are anticipated if increased density or height were developed on the Property. The Applicant’s narrative presents higher density project in Town to provide an overall feel of the proposed increase in units. It ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 8 should be noted that some of the examples provided (i.e. Westin Mountain Villas) are high density accommodate projects that are on much smaller footprint properties Other high density residential projects, that are located on larger properties similar to PA-F can be found within the Town for comparison, including the following: Buffalo Ridge – 244 Units on 15 acres - 16.25 DU/Acre Eaglebend Apartments – 240 Units on 7.38 acres - 32.50 DU/Acre ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 9 Options for PZC Action The Planning and Zoning Commission can recommend approval as submitted, approval with conditions, denial, or continuance if additional information is requested. The file must be acted upon not later than the April 3, 2018 meeting in order to remain in compliance with the processing requirements in the Development Code. The April 3, 2018 hearing is the final hearing within the ninety-five (95) day window for public hearings, originating with the January 2, 2018 hearing. Based upon the direction received at previous meetings, staff is providing a conditional approval motion, as well as a motion for denial. The conditional approval motion includes findings and conditions that may be deemed necessary to ensure compliance with the applicable review criteria. Findings and Conditions Section 7.16.020(f)(4) provides guidance on Conditions, with states: Conditions. The reviewing authority may recommend approval or may approve a development application with conditions where such conditions are deemed necessary to ensure compliance with the applicable review criteria and the purpose and intent of this Development Code. Conditions shall be in written form and attached to the approved plan, plat or permit. Conditions may include specific time limits for performance of any condition. Conditions may include financial performance guarantees from the applicant where the condition requires improvements for mitigation, where deemed necessary to public health, safety or welfare or where deemed necessary to protect adjacent property or public infrastructure. Financial performance guarantees shall be in the form of an agreement which is acceptable to the Town and shall be executed by the applicant. Approval Motion “I hereby recommend that the Avon Town Council approve the application for a Preliminary PUD Amendment, File PUD17001, citing the following findings and recommended conditions: Findings: 1. The Application, with additional information provided at Final PUD, provides sufficient information to determine that the development application complies with the relevant review criteria. 2. The Application demonstrates compliance with the goals and policies of the Avon Comprehensive Plan. 3. The Application is in conformance with Avon Development Code Section 7.16.060(e)(4), Review Criteria, as outlined in staff’s report and the applicant’s written response to the Review Criteria. 4. Compared to the underlying zoning of PA-F, the PUD amendment is not likely to result in significant adverse impacts upon other property in the vicinity. 5. Future uses on PA-F will be compatible in scale with potential future uses on other properties in the vicinity. 6. Increased residential density on the subject property, along with reduced commercial land use, will result in increased pedestrian demand and usage in the area; wider sidewalks and pedestrian friendly improvements connecting the property to other parts of Town will accommodate the demand shift. 7. A continuous streetscape and multi-modal transportation network, compatible with other adjacent and planned east-west thoroughfares (i.e. West Beaver Creek Boulevard, and Urban Local Road – Main Street (central segment) is warranted for the PA-F frontage with a continuous 80’ right-of-way to facilitate shifting trends in mobility. Conditions: 1. Amend the Village (at Avon) PUD Guide as follows: B. TOTAL PERMITTED DENSITY, 6. shall be amended to strike Planning Area F from the third line and add a fourth line which reads, " Planning Area F, Residential Min%: 0%, Residential Max%: 95% Commercial Min%: 5% Commercial Max%: 95%.” ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 10 Fifth line and note added that states Minimum Commercial Gross Square Footage shall be a Minimum of 5% of the total Gross Square Footage of Planning Area F, or 1,500 sq. ft., whichever is less. 2. As part of a complete Final PUD application, the Applicant shall propose a palette of exterior building materials, including providing physical samples of such materials, shall define minimum architectural designs and features, and shall define minimum and maximum percentage use and coverage of such exterior materials for any building or structure which exceeds 48' in height. The exterior building materials, and percentage use, and architectural designs and features shall be similar to existing buildings in Avon with a building height in excess of 48' which have been erected since 2006. 3. Amend the Village (at Avon) PUD Guide, Appendix F, Illustrations 7 and 8, to revise the Urban Local Road, Main Street (eastern segment) to depict a minimum 80’ right-of-way with 6' wide minimum sidewalks on each side of the road, bicycle lanes, landscape buffers, and potential for on-street parking and/or vehicle turn lanes and bus pull offs. Denial Motion “I hereby recommend that the Avon Town Council deny the application for a Preliminary PUD Amendment, File PUD 17001, citing the following findings: 1. The Application provides sufficient information to determine that the development application fails to comply with Avon Development Code Section 7.16.060(e)(4), Review Criteria, including: a. Criteria 1 – the PUD Amendment fails to provide an incremental public benefit compensatory to the PUD amendment request; including no improvements in open space provisions, environmental protections, or others. b. Criteria 3 - The PUD Amendment is not consistent with the Avon Comprehensive Plan as outlined in the remainder of this motion. c. Criteria 7 – the submitted materials are insufficient to determine whether the development on the subject parcel will be compatible with future uses on other properties in the vicinity. 2. The Application fails to comply with the Comprehensive Plan for the Urban Village area, with no mix of uses provided. 3. Compared to the underlying zoning of PA-F, the PUD amendment is found to be incompatible with other property in the vicinity by eliminating all commercial land use, and failing to transition from regional commercial to neighborhood commercial scaled uses. 4. Increased Building heights of up to 56’ at any point(s) within the Planning Area will create building forms that are not consistent or compatible with existing and future buildings in the vicinity. 5. Planning Areas C and Planning Area D collectively provide 40 acres that allow for 90% to 100% residential development and therefore already provide areas that are planned for and allow apartment and higher density development as a use by right.” Continuance Motion “I hereby continue the Preliminary PUD Amendment, File PUD 17001, to the March 20, 2018 meeting public hearing, pending additional information to determine conformance with the Review Criteria.” Attachments A: Cover Letter from Mauriello Planning Group, dated February 27, 2018 B: Letter addressing Review Criteria from Mauriello Planning Group, dated February 27, 2018 C: PUD Guide Modifications D: Current PUD Guide ATTACHMENT E March 6, 2018 PZC Meeting – Village at Avon Preliminary PUD /Major Amendment 11 E: PUD Development Master Plan F: Memo from Eric Heil, Town Attorney ATTACHMENT E TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Matt Pielsticker, AICP, Planning Director Meeting Date: March 27, 2018 Topic: FIRST READING OF ORDINANCE 18-03, ADOPTING THE TOWN OF AVON TOWN- OWNED PROPERTIES PLAN, A COMPREHENSIVE PLAN ACTION BEFORE COUNCIL Before Council is action on First Reading of Ordinance 18-03 (ATTACHMENT A), adopting a Comprehensive Plan document titled: Town of Avon Town-owned Properties Plan (“The Plan”) (ATTACHMENT B). AVAILABLE ACTIONS 1) Continue First Reading of Ordinance 18‐03 to a future Council meeting, pending additional information. 2) Approve First Reading of Ordinance 18‐03, with amendments listed in ATTACHMENT C, and set the Public Hearing and Second Reading for April 10, 2018. 1) Approve First Reading of Ordinance 18‐03, with changes to the plan as directed by Town Council, and set the Public Hearing and Second Reading for April 10, 2018. SUMMARY First reading of Ordinance 18-03 was reviewed and continued from the March 13, 2018 meeting. At that meeting a number of comments and suggestions were made on the The Plan. While no vote was taken on a proposed change, staff understood a majority of Councilors to give direction on some items (i.e. removal of pump track from Tract G), however, there are a number of items where staff was not able to discern Council direction, and require further discussion. At the request of Council, the comments have been summarized and are provided within ATTACHMENT C, titled “March 13, 2018 Council Comments Summary”. The purpose of the March 27, 2018 meeting is to affirm majority agreement on the items listed in ATTACHMENT C, and determine majority direction on certain comments, along with any other matters that may arise BAGKROUND The Town has been engaged in the Town of Avon Town-Owned Properties Plan since January 2017 with Design Workshop, a planning and landscape design firm. The process (ATTACHMENT D) timeline resulted in development strategies for properties throughout town. Some of the highlights include: • Wildridge Fire House and Wildwood Parcel: Addition of Worker Housing • Swift Gulch Parcels: Future needs of Mobility Department with Worker Housing Potential • Village at Avon Lot 5: Public Works/Parks facility and Recycling center • Village at Avon Park Site: Passive Neighborhood Park • Village at Avon Lot E: Interim Dog Park and/or Community Garden Tract G (Nottingham Park and adjoining buildings) highlights include: • Relocation of the Hahnewald Barn in place of old Town Hall, as a multi-use facility. • Recreation Center Expansion • Development of a new cultural, educational and/or entrepreneurial center at 351 Benchmark Property (old fire station) • Seasonal chilled ice rink/multi-use space • Game plaza • Pickleball Courts • Restrooms for Beach area PUBLIC COMMENTS Through the course of the public process, several points of contact were made with the public. Comments were collected in public meetings with polling (Appendix to plan), surveys, public hearings with the Planning and Zoning Comission, and written public comments (ATTACHMENT E). Once the final plan was published in January, a final survey was advertised and opened on Survey Monkey™ to gain an additional data point for consideration. Results of that survey are attached (ATTACHMENT F); the survey was officially closed at the time of the last meeting. PZC RECOMMENDATIONS Through the course of their review, PZC provided amendments to the Plan based on public comments. The amendments are summarized in the attached report to PZC, and included in the January 19, 2018 plan. At the February 20, 2018 public hearing (ATTACHMENT G), PZC made two recommendations to Council: 1) Recommendation (5-0 vote) to approve the Town of Avon Town-owned Properties Plan as drafted; and, 2) Prioritize the Hahnewald Barn (3-2 vote) in the implementation of the Plan. ATTACHMENTS A. Ordinance 18-03 B. Town of Avon Town-Owned Properties Plan http://www.avon.org/DocumentCenter/View/17860 C. March 13, 2018 Council Comments Summary D. Project Timeline E. Written Public Comments F. Online Survey Results Summary (01/26/18 – 03/07/18) G. PZC Staff Report Ord 18 - 03 Town of Avon Town-Owned Properties Plan March 27, 2018 FIRST READING Page 1 of 3 TOWN OF AVON ORDINANCE NO. 18-03 AN ORDINANCE APPROVING A COMPREHENSIVE PLAN, THE TOWN OF AVON TOWN-OWNED PROPERTIES PLAN RECITALS WHEREAS, the Town of Avon (“Town”) is a home rule municipal corporation and body politic organized under the laws of the State of Colorado and possessing the maximum powers, authority and privileges to which it is entitled under Colorado law; and WHEREAS, The Town of Avon (“Applicant”) has initiated a Comprehensive Plan Application for the Town of Avon Town-Owned Properties Plan; and WHEREAS, the Town of Avon Planning and Zoning Commission conducted public hearings on August 1, 2017, August 15, 2017 and February 20, 2018, and prior to formulating a recommendation to the Town Council considered all public comments, testimony, evidence and Town Staff reports; WHEREAS, the Town of Avon Planning and Zoning Commission took action to adopt Findings of Fact in accordance with AMC §7.16.030(c), and made a recommendation to the Avon Town Council to adopt the Town of Avon Town-owned Properties Plan; and WHEREAS, in accordance with AMC §7.12.030, Town Council, and in addition to other authority granted by the Town Charter, its ordinances and State of Colorado law, the Town Council has application review and decision-making authority to approve, approve with conditions or deny the Application; and WHEREAS, the Town Council of the Town of Avon, after publishing and posting notice in accordance with the requirements of AMC §7.16.020(d), Step 4: Notice, held public hearings on March 13, 2018 and March 27, 2018, and prior to taking final action considered all comments, testimony, evidence and Town Staff reports; and then took action by approving this Ordinance; and WHEREAS, pursuant to AMC §7.16.030(c), Review Criteria the Town Council has considered the applicable review criteria for a Comprehensive Plan application as more specifically described below, and that the Comprehensive Plan will promote the health, safety, and welfare of the Town of Avon residents; and WHEREAS, in accordance with the review criteria outlined AMC §7.16.030(c), Review Criteria, the Town Council finds that the proposed land uses are compatible with the surrounding area; the document and associated land uses are supported by transportation services and infrastructure; the Comprehensive Plan is in compliance with the purposes of the Development Code by providing a planned and orderly use of land, to conserve the value of the investments of the people of the Avon community and encouraging a high quality of life by the provision of additional recreational and multi-use facilities that can be enjoyed by all residents and guests to the Town; NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Town of Avon Town-Owned Properties Plan Adopted. The attached (“Exhibit A”) ATTACHMENT A Ord 18 - 03 Town of Avon Town-Owned Properties Plan March 27, 2018 FIRST READING Page 2 of 3 document is hereby approved and considered a “Comprehensive Plan,” as defined by AMC §7.08, Definitions, and shall serve as a guiding document for future uses of the properties included. Section 3. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it has passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 4. Effective Date. This Ordinance shall take effect no sooner than thirty (30) days after final adoption in accordance with Section 6.4 of the Avon Home Rule Charter. Section 5. Safety Clause. The Town Council hereby finds, determines and declares this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety, and welfare of the public. Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 7. Correction of Errors. Town Staff is authorized to insert proper dates, references to recording information and make similar changes, and to correct any typographical, grammatical, cross- reference, or other errors which may be discovered in any documents associated with this Ordinance and documents approved by this Ordinance provided that such corrections do not change the substantive terms and provisions of such documents. Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED, APPROVED, PASSED ON FIRST READING, ORDERED POSTED AND REFERRED TO PUBLIC HEARING and setting such public hearing for 5:00 on April 10, 2018 at the Council Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado. SIGNATURE PAGE FOLLOWS ATTACHMENT A Ord 18 - 03 Town of Avon Town-Owned Properties Plan March 27, 2018 FIRST READING Page 3 of 3 SIGNED: Jennie Fancher, Mayor Published by posting in at least three public places in Town and posting at the office of the Town Clerk at least seven days prior to final action by the Town Council. ATTEST: APPROVED AS TO FORM: Debbie Hoppe, Town Clerk Eric Heil, Town Attorney INTRODUCED, FINALLY APPROVED, AND PASSED ON SECOND READING, AND ORDERED PUBLISHED BY POSTING on April 10, 2018. SIGNED: Jennie Fancher, Mayor Published by posting by title in at least three public places in Town and posting by title at the office of the Town Clerk. ATTEST: Debbie Hoppe, Town Clerk ATTACHMENT A TOWN OF AVON TOWN-OWNED PROPERTIES PLAN JANUARY 19, 2018 ATTACHMENT B ii | ATTACHMENT B CONTENTS DOCUMENT OVERVIEW DEVELOPMENT FRAMEWORK TRACT G WILDRIDGE FIRE HOUSE SWIFT GULCH PARCELS PUBLIC WORKS SITE (LOT 5) VILLAGE AT AVON: PARK SITE VILLAGE AT AVON: SCHOOL SITE (LOT E) WILDWOOD PROPERTIES CONCLUSION APPENDIX 1 7 17 29 33 37 43 49 55 61 65 120 E. MAIN STREETASPEN, COLORADO 81611 ATTACHMENT B ATTACHMENT B 1 DOCUMENT OVERVIEW This report is prepared for the Town of Avon regarding the development strategies of multiple town-owned properties. The sites range in scale, location, and opportunity. Properties included are: Tract G, Wildridge Fire House, Swift Gulch, the Wildwood Properties (Tracts Q and N), and sites located at the Village at Avon including the “Park Site,” the “School Site” (Lot E), and the Public Works Site (Lot 5). ATTACHMENT B 2 | Document Overview DOCUMENT OVERVIEW The Town of Avon Town- Owned Properties Plan provides development guidance for seven sites including Tract G, Wildridge Fire House, Swift Gulch, the Village at Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the Wildwood Properties. Within this document, each site is assessed and planned individually through a rigorous process of understanding spatial relationships, market feasibility, constructibility, regulatory systems, and public preferences. For each site, and as appropriate, the following sections introduce the properties, describe the development strategies, and evaluate the feasibility of the plan. PUBLIC WORKS SITE (LOT 5) TRACT G SITE OVERVIEW This section will introduce the site. A base map graphic orientates readers to the existing conditions and spatial relationships. In addition, information about the site acreage and zoning, current uses and existing site photos provides context for each town- owned property. DEVELOPMENT CONCEPT Within this section, the development concept is introduced. A simple, rendered site plan illustrates the development vision. PHASING The project phasing section describes a logical order of implementation for the project when multiple programmatic and built elements are recommended. ATTACHMENT B 3 WILDRIDGE FIRE HOUSE VILLAGE AT AVON: PARK SITE WILDWOOD PROPERTIES VILLAGE AT AVON: SCHOOL SITE (LOT E) SWIFT GULCH PARCELS METCALF RDW W I LDWO OD RD WILDWO O D R DWILDRIDGE RDWILDRIDGE RDATTACHMENT B 4 | Document Overview Wildridge Fire House Tract G Wildwood Properties Public Works Site School Site Swift Gulch Park Site I-70 6 TOWN-OWNED PROPERTIES LOCATION MAP ATTACHMENT B 5 PAGE INTENTIONALLY LEFT BLANK ATTACHMENT B ATTACHMENT B 7 DEVELOPMENT FRAMEWORK The following planning documents provide guidance for the development strategies for town-owned properties. • Avon West Town Center District Investment Plan (2007) • Town of Avon Comprehensive Plan (2006, revised 2017) • Master Plan for Harry A. Nottingham Park (2008) • Recreation Center Expansion and Renovation for the 2014 Ballot (2014) • Planning Review and Update: Nottingham Park Master Plan, Swift Gulch Master Plan, Lot 5 Development Plan for the Town of Avon (2015) • Five Year Capital Improvements Plan (2017-2021) In addition to previous planning documents, a robust civic engagement program provided additional guidance for development on town-owned properties in Avon. • Public Open House Keypad Polling • Online Survey ATTACHMENT B 8 | Development Framework Review AVON WEST TOWN CENTER DISTRICT INVESTMENT PLAN 2007 The purpose of the West Town Center Investment Plan is to encourage and facilitate revitalization. Through a consistent and visionary approach, the Town is equipped to avoid piecemeal and disconnected development within the West Town Center district. This plan includes a master plan, market study, design guidelines, and an implementation strategy with a financial analysis summary. The planning principles employed for the West Town Center from the Comprehensive Plan include: • Create a new Main Street in the existing pedestrian mall right-of-way. (Progress: Developed Main Street Mall and Possibility Plaza) • Realign Benchmark Road (Lake Street) to improve circulation in the area and enhance the development feasibility of the vacant parcels. (Complete) • Link pedestrian, bicycle, and automobile circulation to and through Avon’s Town Center, Nottingham Park, Riverfront Village, and the Eagle River. • Develop a multi-modal transit center. (Complete) The market study recommends concepts and goals for a mix of land uses. The retail and commercial within the West Town Center prioritizes a lifestyle-oriented approach. Recommended housing includes a combination of condominiums, hotel rooms and affordable housing units. TOWN OF AVON COMPREHENSIVE PLAN 2002, revised 2008, revised 2017 As stated by the Comprehensive Plan, the vision of Avon is: “…to provide a high quality of life, today and in the future, for a diversity of people and interests; and to promote their ability to live, work, visit, and recreate in the community.” Avon strives to: Enhance the Sense of Place and Character. Create a developed community made up of smaller residential neighborhoods and a thriving Town Center that collectively provide a unique sense of place and charm enjoyed by year-round residents and visitors alike. • Develop a parking structure associated with the expansion of Avon’s Recreation Center • Develop a mix of uses that provides a strong residential and lodging bed base supported by community and guest commercial uses. • Create inviting storefronts with retail, restaurant, and entertainment uses on ground levels and offices, lodging, and residential uses above. • Establish public plazas and other gathering spaces for community interaction and social events. (Complete) • Provide entertainment opportunities for residents and guests to enliven the area and promote extended retail hours. (Progress: Performance Pavilion complete; Avon Town Hall 1st floor under construction) • Use signage, streetscape design, landscaping, points of interest, and other wayfinding elements to help orient visitors to important destinations within the district and the larger Town Center. (In progress) • Use architectural detailing on ground level/first floor to enhance the pedestrian environment. • Site buildings of various sizes along the street edge to maximize sun exposure, protect views, and break up building bulk. ATTACHMENT B 9 Be a thriving Center of Activity and Entertainment. Provide the Eagle Valley with unique shopping, dining, entertainment, and recreational opportunities. Foster Attainable Housing. Adopt and implement housing policies that address housing gaps and support the creation of new housing opportunities. A diverse year-round community is fundamental to Town’s character and economic viability. Provide an exceptional Transportation and Transit Network. Support a multi-modal transportation network that provides convenient, efficient, clean links throughout the Town, to Beaver Creek, and the entire region. Goals and policy objectives that provide a framework for the direction of the Development Strategies Plan include the following: LAND USE • Goal B.1: Provide a balance of land uses that offer a range of housing options, diverse commercial and employment opportunities, inviting guest accommodations, and high quality civic and recreational facilities that work in concert to strengthen Avon’s identity as both a year-round residential community and as a commercial, tourism and economic center. • Policy B.5.3: Review accessory residential uses in association with light industrial commercial development when compatible. COMMUNITY CHARACTER• Goal C.1: Ensure that development is compatible with existing and planned adjacent development and contributes to Avon’s community image and character. • Policy C.1.1: Regularly update and enhance the Avon land use regulations and District Master Plans for innovative design approaches and positive development outcomes. • Policy C.1.2: Ensure compatible architectural features between adjacent buildings. • Policy C.1.3: Design four sided architecture that maximizes solar exposure, protects views, and breaks up building bulk. • Policy C.1.4: Extend Town Center urban design principles to appropriate adjacent Districts. • Goal C.2: Create community gateways and streetscapes that reflect and strengthen Avon’s unique community character and image. • Policy C.2.1: Beautify the Town with landscaping and public art. • Goal C.3: Enhance existing cultural and heritage facilities, events, and programs that strengthen Avon’s community character and image. • Policy C.3.2: Support and promote cultural activities such as theater, concerts in the park, school activities, festivals and special events. • Policy C.3.3: Maintain the existing heritage of the community and reflect that heritage in new development. • Policy C.3.4: Encourage development of civic and recreational amenities that benefit all neighborhoods. • Goal D.1: Ensure that there is a positive environment for small businesses. • Policy D.1.3: Encourage small business incubators to support local entrepreneurs. • Goal D.2: Promote high quality Town investments. • Policy D.2.1: Prioritize the Capital Improvement Plan to support key public facilities and catalyze private sector projects. • Policy D.2.3: Encourage private investment in Avon through innovative investment tools and partnerships. • Policy D.2.4: Support relocation for businesses that offer quality jobs for local residents. • Goal D.3: Increase the number of visitors to Avon by enhancing the year-round mountain resort community. ATTACHMENT B 10 | Development Framework Review • Policy D.3.2: Capitalize on recreational and cultural assets and heritage. Facilitate the creation of new cultural and recreational attractions. • Policy D.3.9: Expand the schedule and variety of events throughout the year. HOUSING• Goal E.1: Achieve a diverse range of housing densities, styles, and types, including rental and for sale, to serve all segments of the population. • Policy E.2.5 Consider providing Town revenues in desirable housing projects. MULTI-MODAL TRANSPORTATION & PARKING• Goal F.1: Create an integrated multi-modal transportation system that minimizes dependence on automobile travel within the Town by making it easier and more inviting to use transit, walk, ride bicycles, and utilize other non-motorized vehicles. • Policy F.1.1: Develop a multi-modal transportation plan and encourage development proposals to use it in their plans. • Goal F.3: Encourage a “park once/shop many” environment. MASTER PLAN FOR HARRY A. NOTTINGHAM PARK 2008 This document is intended to provide direction for the future of Harry A. Nottingham Park over a five to 15 year time frame. The major trends and factors that highlighted a need for this master plan included changes in demographics and development patterns, increase in number of year-round residents, aging facilities, and introducing additional programming in under- utilized parts of the park. The strategic objectives updated for this park plan include: • Enhance and preserve the openness of the park; • Celebrate the lake as the centerpiece of the park; • Create more prominent gateways into the park; • Policy F.3.1: Implement a parking management plan. Consider eliminating minimum parking standards in strategic areas as a way to create and incentivize redevelopment. • Policy F.3.2: Design roads to disperse traffic in community centers. • Policy F.3.7: Ensure parking facilities are easily accessible by pedestrian connections and have minimal visual impacts. ENVIRONMENT• Goal G.4: Conserve environmental resources. • Policy G.4.2: Support regional and local recycling and compost facilities and programs. PARKS, RECREATION, TRAILS, & OPEN SPACE • Goal H.1: Provide an exceptional system of parks, trails, and recreational programs to serve the year- round needs of area residents and visitors. PUBLIC SERVICES, FACILITIES, UTILITIES, & GOVERNMENT • Goal I.1: Ensure cost effective provision and development of public facilities and services. • Policy I.1.3: Encourage neighborhood and community-based childcare, senior care, and healthcare facilities. District 3 Nottingham Park: This District includes a park, town hall, library, elementary school, and the recreation center, and functions as a community activity center. Good pedestrian circulation through the area exists, but needs enhancement to respond to key future developments in the Town Center District and the Riverfront District. Views from the park and the Performance Pavilion are also key components to the District. An extension of Town Center urban design principles can provide needed consistency between districts. PLANNING PRINCIPLES:• Implement use and design principles from the 2017 Tract G planning effort’s recommendations. • Maintain flexible space for temporary concession facilities and provide a western anchor to the Main Street Pedestrian Mall. • Enhance the multi-modal connections between the municipal center and the park. • Develop parking associated with the expanded uses of the area’s Civic Campus. • Ensure passive activity spaces are preserved within Nottingham Park. • Preserve view corridors to Beaver Creek and the Main Street Pedestrian Mall. ATTACHMENT B 11 • Treat the park as a focal point for community activity and congregation; • Improve the passive open spaces in the park; and • Enhance the opportunities to appreciate the spectacular views. Ideas that are supported in this master plan effort include maintaining passive uses and not over-programming the park space (supporting trails, ice skating, volleyball and sledding), improving existing park facilities and amenities (playground, picnic facilities, and restrooms), and enabling more programming to support events within the park (amphitheater). RECREATION CENTER EXPANSION AND RENOVATION FOR THE 2014 BALLOT 2014 The purpose of this report was to summarize the Town Council’s work sessions, communicate key findings from the community survey, and compile estimated costs for the expansion, renovation, and parking. In addition, operation and maintenance costs as well as revenue projections provide another layer of forward-thinking data. The final goal of this report was for Town Council to have enough research and information to secure a place on the November 2014 ballot for this issue. The proposed Recreation Center expansion included an expansion of 32,725 square feet to house an indoor sports areas and a multi- use community center to include additional space for activities such as basketball, yoga and fitness classes, increased area for cardio/ weights and space for special events (birthday parties, film or writer’s festivals). In addition, the study included an ice rink/ activity center. The plan included an allocation of parking broken out into 84 spaces in the south lot, 87 spaces on Lake Street and 38 spaces on Benchmark Road, South of the Seasons Building. This report has informed the future expansion potential of the Recreation Center indicated in this Development Strategies report. PLANNING REVIEW AND UPDATE: NOTTINGHAM PARK MASTER PLAN, SWIFT GULCH MASTER PLAN, LOT 5 DEVELOPMENT PLAN FOR THE TOWN OF AVON 2015 This planning effort focused on developing master plan studies for three of the town-owned properties- Tract G, Swift Gulch and Lot 5. The process started with reviewing past plans, a public outreach and Town Council review, and preparation of the parcel plans. Concepts and options evaluated for each site are included in this report. The over-arching intent was to study the feasibility and community support for moving, renovating or rebuilding Town Hall. The plan led to the decision to purchase the Sheraton Mountain Vista Office Building for Town services, welcome center, performance space and temporary business spaces to be relocated in 2018. ATTACHMENT B 12 | Development Framework Review FIVE YEAR CAPITAL IMPROVEMENTS PLAN 2017-2021 2017 The 2017 Adopted Budget, 2018 Proposed Budget, and the Five Year Capital Improvements Plan 2017-2021 outlines and prioritizes the town’s upcoming expenditures for services, resources, and improvement projects. The CIP will be supported in future updates with the planning process underway with the development strategies. The plan document includes a summary of the 2017-2018 Strategic Plan. SUPPORT A STRONG COMMUNITY, BUILDING ON STRENGTHS AS A YEAR- ROUND MOUNTAIN RESORT COMMUNITY The Town will continue to value and support our community through a strong and diverse economy, attentive to business retention and proactive partnering with the private sector to expand Avon’s retail and commercial base. The Town’s commitment to planning for future growth; openness to new community development trends; and, recognition of private property interests and the costs of doing business with the Town, sets forth a dynamic relationship for the successful construction of the built environment and business growth. Current challenges include: A shortage of affordable local housing for workers and seniors - few housing ownership opportunities - changing demographics of the ski industry and increased competition. This priority includes action items to invest in multi-modal improvements, work towards local housing attainability goals, and prepare this development strategies study. PRESERVE & ENHANCE THE NATURAL ENVIRONMENT Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the Town. Avon will promote sustainability through the funding of programs and projects to protect the Town’s and the regions clean waters and clean air. Priorities include supporting the Climate Action Plan for the Eagle County Community, amending the town’s landscape code for vegetation replacement, water use reduction, promote healthy tree canopy/town forest, and reduce waste. DEVELOP INCLUSIVE & DIVERSE ECONOMIC, EDUCATIONAL & CULTURAL OPPORTUNITIES The importance of vibrancy and activity within the Town will be supported by partnering with existing special events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive sense of place and public. Current challenges include: Identifying and nurturing a diverse and sustainable year- round schedule of cultural events - summer revenue, when measured by sales tax, lags winter receipts. This priority includes pursuit of a new playground at Harry A. Nottingham Park, continued programming of community events at the Performance Pavilion and Pedestrian Mall, implementation of the Avon Recreational Trails Plan, pursuit of a Colorado Creative Arts District designation, and more to further improve the artistic and cultural aspects of the Town. PROVIDE A RESPONSIVE, CUTTING-EDGE & EFFECTIVE GOVERNMENT Ensure that Town government is managed and operated as a “competitive” business and in a manner which is client- focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing best practices, and using Town resources effectively and efficiently in each department. Ensure the Avon Police Department is fully invested and highly successful as a community policing agency for the Town. Provide for the development of capital projects, which support the community- resort economy, and promote the Town brand through a five-year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you go, new mill levy and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative and resilient to change. Priorities include completion of the new Town Hall, promote the Town of Avon, develop a dog park, improve pedestrian lighting in Nottingham Park, plan and budget for Lot 5, and more. ATTACHMENT B 13 CIVIC ENGAGEMENT SUMMARY CIVIC ENGAGEMENT METHODS Public open house digital keypad polling and an online survey were available to Avon residents to contribute feedback regarding their preferences for the town- owned properties as well as parking and mobility conditions. THE CIVIC ENGAGEMENT PARTICIPANTS About 90 percent of the online survey participants reported their age between 25 to 74 years. Within the age groups, participants were relatively evenly distributed. Ninety percent of survey participants report Avon as their primary residents and the majority have lived in Avon for 10 years or more. Most participants described their home as a single- family residence (23%) or a condominium (44%). The location PUBLIC OPEN HOUSE KEYPAD POLLING: • June 8, 2017 • 44 participants ONLINE SURVEY: • Available from April 28, 2017 to June 26, 2017 • 226 participants started the survey, 205 participants completed the survey in part or in full PLANNING AND ZONING COMMISSION • August 1, 2017 TOWN COUNCIL • August 22, 2017 of the participants’ residences were primarily in Avon’s Nottingham Park/ Sunridge/ Liftview/ Brookside areas (24%) and Avon’s Wildridge/ Wildwood areas (16%). A quarter of survey participants identified their residence to be elsewhere in Eagle County. Considering the digital keypad polling participants, Avon’s valley floor (61%) and elsewhere in Eagle County (23%) were popular answers. PARKING AND MOBILITY Survey results revealed community priorities for bicycle (59%), pedestrian (67%), and transit (55%) improvements with a reduced focus on parking (35%) and expanded road networks (16%). The most supported alternative modes of transportation ideas: bicycle and pedestrian improvements (71%), more frequent transit service (61%), and bike share. In contrast, passenger vehicle ideas were not as favored including car share programs (12%) and organized carpooling (2%). The online survey allowed participants to respond to questions by selecting areas on a map. Topics included: where parking is a problem, where participants typically park, where pedestrian and where cyclist facilities can be improved. Refer to appendix to review the maps. Survey participants were asked about the experience finding parking. On the west side of Avon, the answers were: easy (39%), sometimes difficult (40%), and difficult (20%). Parking is determined to be more convenient on the east side of Avon: easy (58%), sometimes difficult (33%), and difficult (8%). Survey participants were also asked about the quality of the pedestrian and cyclist experience one the west versus the east side of Avon. Generally, the west side of Avon is favored over the east side of Avon for walking and biking. Image of the public meeting on June 8, 2017. ATTACHMENT B 14 | Development Framework Review TRACT G For the Tract G site, survey participants were asked about preferences for: recreation, park elements, and land uses. Hahnewald Barn was also a topic as the structure could be re- purposed on the Tract G site. RECREATION Ice skating (65% moderate or high preference), trails (80% moderate or high preference), and a multi-use field (84% moderate or high preference) LAND USES Land use preferences include a recreation center expansion (77% moderate or high preference), food collective (70% moderate or high preference), a pavilion (76% moderate or high preference), and a library expansion (54% moderate or high preference). As an alternative to a food-specific collective, an art collective and a combination food and art collective are moderately favored. HAHNEWALD BARN Many survey participants prefer to re-purpose the barn on the Tract G site (42% high preference, 31% moderate preference, and 27% low preference). This prompted an additional study and design charrette to be launched regarding the Hahnewald Barn, resulting in a preferred site for the structure. were the top three recreation use ideas identified by the survey participants. PARK ELEMENTS The favored ideas for park elements include: picnic shelters (84% moderate or high preference), restrooms (90% moderate or high preference), and a game plaza (71% moderate or high preference). WILDRIDGE FIRE HOUSE The public polling results showed equal support for two ideas at the Wildridge Fire House. The first concept is to develop the entire building as first responder housing (45%) and the second concept is to maintain first responder housing units on the second floor with a community center on the first floor (47%). The online survey considered the same options for the Wildridge Fire House. Transitioning the existing building to all first responder housing (82% somewhat or strongly supportive) was slightly more favored than combining second floor housing with a first floor community center (74% somewhat or strongly supportive). SWIFT GULCH PARCELS The Swift Gulch Parcels currently function as Avon’s Transit Facility. 41% 16% 10% 39% 29% 58% 32% 47% 23% 35% 44% 24% 27% 37% 67% 26% 27% 18% SPLASH PAD/ POP JET PLAZA PICNIC SHELTERS RESTROOMS COMMUNITY FIRE RING GAME PLAZA FOR PING PONG, HORSESHOES, BOCCE, AND CHESS SCULPTURE GARDEN PARK ELEMENT PREFERECES Low Preferece Moderate Preference High Preference 10% 10% 8% 15% 33% 39% 49% 35% FIRST RESPONDER HOUSING WILDRIDGE COMMUNITY CENTER (1ST FLOOR) WILDRIDGE FIRE STATION Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive PARK ELEMENT PREFERENCES WILDRIDGE FIRE HOUSE ATTACHMENT B 15 Public open house polling results support the idea of adding affordable and workforce housing (66%) as well as a transportation and transit hub (32%). When asked about the Swift Gulch Parcels on the online survey, 78 percent of participants were somewhat or strongly supportive of the idea to accommodate additional fleet storage. Write-in responses showed preferences for housing and trail access. PUBLIC WORKS SITE (LOT 5) Two ideas for Lot 5 were explored during the public open house and volleyball courts (23%), a community garden (19%), and a dog park (21%). The idea of a playground garnered less support. The online survey showed support for several ideas including: passive open space (90% somewhat or strongly supportive), active open space (68% somewhat or strongly supportive), community gardens (71% somewhat or strongly supportive), playground (61% somewhat or strongly supportive), and a pavilion (61% somewhat or strongly supportive). Other less popular ideas include recreation courts. digital polling. A recycling facility (41%) and worker housing above public offices (51%) were both considered favorable options. The online survey asked an open-ended question about the development ideas the community has for Lot 5. Some responses indicated a need for housing, snow storage and other storage, recycling drop-off, and parking. VILLAGE AT AVON: PARK SITE During the public open house digital polling, the Park Site was favored for open space with a multi-use field (26%), basketball VILLAGE AT AVON: SCHOOL SITE (LOT E) The temporary program at Lot E were generally evenly supported and include: open space (27%), community garden (18%), and a dog park (24%). The online survey revealed support for all three development concepts including open space (86% somewhat or strongly supportive), community gardens (78% somewhat or strongly supportive), a dog park (68% somewhat or strongly supportive). Civic engagement data results are found in the appendix of this document. 6% 8% 21% 8% 14% 11% 29% 35% 28% 57% 43% 40% OPEN SPACE WITH PASSIVE ELEMENTS LIKE LAWN AND TREES COMMUNITY GARDENS DOG PARK LOT E Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive 41% 51% 7% RECYCLING FACILITY WORKER HOUSING ABOVE PUBLIC OFFICES OTHER PUBLIC WORKS SITE (LOT 5) VILLAGE AT AVON: SCHOOL SITE (LOT E) ATTACHMENT B ATTACHMENT B 17 TRACT G ATTACHMENT B 18 | Tract G OVERVIEW CURRENT USES - FACILITY AREA The existing facilities within Tract G includes the Avon Recreation Center, the Avon Library, Old Town Hall, 351 Benchmark Property (former fire station), and Main Street Pedestrian Mall. Town municipal services will be moved to the New Town Hall in 2018. Relocation of municipal services, and essential services moving to the Joint Public Facility in 2017, provides an opportunity to create other uses in this critical core parcel. CURRENT USES - HARRY A. NOTTINGHAM PARK The park is valued by the community for its open green space. The amenities within the park currently include: • Open space • Nottingham Lake for fishing, swimming, and stand-up paddle boarding • Two athletic fields • Children’s playground • Beach and swim area • Picnic tables • Barbecue grills • Recreational paths • Three tennis courts on the west end of the park CURRENT ZONING: facility and park AREA OF FACILITY: 46.88 acres TRACT G EXISTING CONDITIONS Avon Performance Pavilion Old Town Hall • Two basketball courts on the west end of the park • Four pickleball courts • Softball field on the west end of the park • Two sand volleyball courts • Renovated restroom facility • Avon Performance Pavilion that includes a 25’x 45’ stage, a large deck over the lake, and a green room available for rental • Early morning hour dog park SITE DESCRIPTION Tract G represents the civic core of the Town of Avon. The topography at the site is mostly level with no natural steep slope areas. Great views towards Beaver Creek Resort are found throughout the park site. Nottingham Lake allows recreational access and a beach area. Nearby, at the Avon Waste Water Treatment Plant, the historic Hahnewald Barn is slated to be demolished by the spring of 2019. The Hahnewald Barn was fully evaluated during the planning process, including various opportunities for relocating the structure onto town -owned properties. The future of the Hahnewald Barn is being evaluated for relocation to the park on the Old Town Hall site. ATTACHMENT B 19 U S HWY 6 S W I F T GU L C H R D NOTTINGHAMRD W BEAVERCREEKBLVD BUCKCREEKRDAVONRDRIVERFRONTLN CHAPELPL MILLIESLN B E A V E R CREEKBLVDBEN C H M A R K R D BE N CHMARKRDSUNRD BEAV ER C REE K PLAVONRDLAKESTPLAZAWAYEagle River Nottingham Lake Eagle Riv e r Eagle River TRACT G ZONING Park area Public facility area ATTACHMENT B 20 | Tract G EXISTING CONDITIONS 0’N 100’200’400’ I-70 NOTTINGHAM LAKE EAGLE RI V E R TRAILS AND SIDEWALKS BASKETBALL COURTS BASEBALL DIAMOND PLAYING FIELD ELEMENTARY SCHOOL LIBRARY RECREATION CENTER SHERATON HOTEL NEW TOWN HALL (2018) AVON PERFORMANCE PAVILION RAIL R O A D RIGH T - O F - W A Y POST OFFICE COMFORT INN AVON CENTER BASKETBALL COURT BEACH SAND VOLLEYBALL COURT SOCCER FIELD OLD TOWN HALL PUBLIC WORKS TENNIS COURTS 351 BENCHMARK PROPERTY ATTACHMENT B 21 DEVELOPMENT CONCEPT The Tract G site can accommodate a mix of cultural, recreational and new economic activities and facilities. CULTURAL/ECONOMIC DEVELOPMENT CIVIC FACILITIES Tract G offers the potential to infuse cultural and new economic opportunities through mixed use facility development. Mixed uses are possible through the re- purposing of the 351 Benchmark Property and Cabin, relocation or re-purposing of the Public Works garage, and potential relocation of the Hahnewald Barn. The 351 Benchmark Property can be renovated, expanded or replaced with a larger cultural, educational and entrepreneurial facility. The Hahnewald Barn uses will be integral to the full spectrum of uses at the 351 Benchmark Property and Performance Pavilion. The Old Town Hall will be demolished to accommodate the relocation of the Hahnewald Barn. The geographic area for these facilities is recognized as a high value location, with unmatched views and proximity to the Eagle River, Nottingham Park, the lake and the many lodging properties. The Town Council has adopted a goal to become one of Colorado’s Creative Districts. A certified Creative District delineates a defined area to attract artists and creative entrepreneurs, which then is attractive to residents, visitors and private businesses. Envisioned uses planned among the facilities include a combination of spaces from working studios, learning center, educational classrooms, including but not limited to culinary, master classes, business start-ups, in-residence housing, indoor performance space, private event space, such as for weddings, and support for the Avon Performance Pavilion, including additional green room space. The affiliated needs for additional restrooms, a small parks equipment storage space, and interface onto the adjoining soccer field will be planned. The next steps require continued public input to determine the demand for the spaces and placement of the various uses among the facilities, including the degree of flexibility in multi-use development. Discussion with the Library Board, including the potential for expansion south of the existing structure and interface with multi-use facility development should be pursued. Expansion of the Recreation Center, described below, should be included in the facilities mixed- uses determinations. ATTACHMENT B 22 | Tract G 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 LEGEND Existing Basketball/ Tennis Courts Multi-Purpose Field Beginner Pump Track Beach/Sand Volleyball Restroom (at beach) Playground Performance Pavilion Ice Rink/Game Plaza Hahnewald Barn Park Landscape Improvements Recreation Center Expansion Splash Pad Plaza Multi-Use Building(s) Library Expansion New Surface Parking Art/Culinary Collective / Public Open Space / Soft Programming Proposed Pickleball Courts RECREATIONAL DEVELOPMENT HARRY A. NOTTINGHAM PARK Beginning with the existing park environment, Harry A. Nottingham Park will maintain much of its current use patterns, such as passive recreational trails, lake access, playground, beach, field/court facilities and more. Future improvements will include park upgrades including improved landscaping, additional restrooms and more surface parking. It is important in the future to activate and attract residents from the southwest corner of the park. A beginner/ kids’ pump track can be accommodated on the south west portion of the site along with a multi-use field. Interim uses can be accommodated on the site, including parking or expanded lawn space. Providing for an expanded skating rink, to meet the interests of various skaters, and to extend the skating season, a chilled outdoor ice skating rink can be located in proximity to the facilities planned. The ice rink can support a game plaza, gathering space or area for festival tents and vendors, during warmer months. RECREATION CENTER EXPANSION A proposal brought forward in 2014, identified the program needs for expansion of the Recreation Center. From the program needs work, the Recreation Center benefited from upgrades and renovations to accommodate the growing user demands. As the Recreation Center reaches capacity, primary for building expansion is the need for indoor sports areas and a multi-use community spaces for activities such as basketball, yoga and fitness classes, increased room for cardio/weights, and multi-use space for special events, such as birthday parties. The feasibility of the inclusion of a regulation-size swimming pool, with an indoor/outdoor relationship requires more study. The recreation expansion plan also includes the concept of a splash pad or water play facility. This is located in the front of the recreation center, activating the space between the Recreation Center and the park, while consolidating management and operations/maintenance of the facility. During off-seasons, the space can function as an activity plaza. Recreation Center ATTACHMENT B 23 PROPOSED CONCEPT PLAN 76 Spac e s 116 S p a c e s EAGLE RIVER 70 S p a c e s35 Spaces25 Spaces14 Spa c e s 14 Spaces37 Spaces 50 Ground Level Spaces Propos e d Hi g h A m e n i t y Bicycle/ P e d e s t ri a n F a c ili t y I-70 NOTTINGHAM LAKE 2 2 1 4 11 13 16 14 9 12 8 3 5 15 15 10 17 6 7 22 Spaces On-Stre e t P a r k i n g ATTACHMENT B 24 | Tract G PHASING AND FUNDING PHASE 1 Facility Planning In 2018, the planning of the 351 Benchmark Property, Hahnewald Barn, Recreation Center Expansion, and the outdoor skating/game plaza will be planned, including the identification of multi-uses and schematic to construction documents. With strong civic engagement outreach, the integration of recreational, cultural and economic development in this important geographical area in the Town of Avon can be maximized for a unique “center” in the Vail Valley. Old Town Hall Demolition Relocation of the Hahnewald Barn necessitates the demolition of Old Town Hall. Depending on the timing of the Barn relocation, the demolition can be delayed. Interim uses of the building, in that event, can be considered, with limited to no investment by the Town. Beach Restrooms A concrete pad located near the Harry A. Nottingham Park beach will serve as a stable landing area for temporary restroom facilities. In future phases, this concrete surface will be enhanced with permanent facilities. High-Voltage Hook Ups and Performer Coach Parking To accommodate visiting performers, high-voltage hook ups and coach parking will provide adequate greenroom space for artists traveling with large coaches. Additional Parking Additional surface parking of 66 spaces to be added along West Benchmark Road Landscape Enhancements Park landscape enhancements are intended to improve the qualities of the existing park through more defined planting, user amenities and art. Pump Track Construction The pump track on the southern park parcel will provide a bike riding amenity and Avon youth training structure. PHASE 2 Finalization of facility development costs and prioritization of facility phased development. FUNDING The adopted 2018 Capital Project Fund has $2,500,000 in reserve for the development of the Town- Owned Properties, upon adoption of the Development Strategies. These monies are available for planning and project development. Additional monies may be appropriated by the Town Council. Urban Renewal Fund surpluses, if any, may also be considered through the term of the current District Plan. Bonding for major capital construction will be required for project costs beyond this reserve. ATTACHMENT B 25 PARKING PARKING The Old Town Hall will incur a net loss of parking spaces with the reuse of the site, however, the current use of the site will also relocate. Adding parking to West Benchmark Road between Lake Street and Avon Station, will add 70 new parking spaces to the West Town Center Core. Over time, it is proposed to relocate the parking that exists between the Recreation Center and the 351 Benchmark Property Parking Summary Existing Proposed Net Change Hahnewald Barn 85 116 +31 Lake Street 38 49 +11 Recreation Center 80 50 (30) Mikaela Way/Recreation Center 0 14 +14 351 Benchmark/Front of Recreation Center 43 0 (43) W. Beaver Creek 30 30 0 Library 25 25 0 New Town Hall 37 37 0 W. Benchmark Road 14 84 +70 Total Net Change 53 Parking Demand Parking Rate/KSF Non-Auto Mode Parking Demand Recreation Center Expansion 32.7 KSF 3.2 10%94 Ice Rink 24.6 KSF 0.58 10%13 Total Net Change 107 in order to strengthen the pedestrian connection, vitality, form and place-making of the mall and its connection to Harry A. Nottingham Park. Parking should be relocated incrementally during adjacent development activities. The Recreation Center expansion will occur in the location of the existing parking lot. Expansion studies may include first floor structured parking, which remains necessary to accommodate guest parking. Harry A. Nottingham Park will continue to be served by surrounding parking. The existing lot of 19 spaces to the north of the park has been supplemented with on-street parking during the summer season of 2017. In addition, 72 spaces are available at Avon Elementary School on weekends and non-peak school times. Special event parking will require continued coordination with individual private property owners through shuttling from locations such as Traer Creek Plaza, to allowing parking during non-business hours at establishments like US Bank, First Bank, Beaver Creek Bear Lots (overflow), and more. ATTACHMENT B 26 | Tract G TRAIL HIERARCHY TRAILS The main walking circuit around the lake is well loved and used. User input during this planning process indicated excitement over the existing trail resources and a desire to maintain and improve the recreational opportunities afforded with trail connections in this part of town. This connection should be enhanced in the future, considering user experience, heightened landscape planting, and user amenities such as benches, shade shelters, lighting, signage, art, and recreational opportunities. Within the park, efforts to standardize and highlight through signage and/ or markings the distance traveled should be made with 1/4 mile increments. The Pedestrian Mall, as well as the Park Promenade also serve to enhance the user experience of moving through the Tract G site. The main pedestrian routes should be wide in order to accommodate multiple users, with a suggested ten foot minimum loop trail and a ten foot or greater promenade trail to accommodate events and vendors. Local connections are called out as secondary trails and are vital in moving residents through Avon. The trails must be scaled appropriate to the user groups. Shared bicycle and pedestrian paved paths should be a minimum of ten feet in width, while pedestrian-only secondary paths can be reduced to between four and six feet as appropriate to the context of the trail or pathway. The Eagle Valley Trail lies to the south of the Tract G parcel, and future efforts should be made to strengthen to connection from Tract G to the regional trail. LEGEND Primary Trail Network Secondary Trail Network Future Connection LAKE L O O P T R A I L PEDE S T R I A N M A L L PRO M E N A D E ATTACHMENT B 27 ACTIVE AND PASSIVE ZONES ACTIVE AND PASSIVE ZONES Five active zones are planned throughout Tract G. The major zones of activity include the multi- purpose field and tennis courts to the west, the beach are to the north of Nottingham Lake, the playground along Lake Street, the ice rink and game plaza, and the splash pad and multi-use civic space for soft programming to the east of Lake Street. The passive areas stitch together the concept including the pedestrian mall to the east and the open space in the park. Community members value a quiet buffer at the north edge of the park because of the close proximity to residences. LEGEND Active areas Passive areas ATTACHMENT B ATTACHMENT B 29 WILDRIDGE FIRE HOUSE ATTACHMENT B Photos: Town of Avon to Vail Daily, Mar. 10, 2017 30 | Wildridge Fire House OVERVIEW CURRENT USES The Wildridge Fire House currently accommodates two rental apartments on the upper floor, storage on the main level of the building, and a small pocket park. The existing structure totals 3,895 square feet and includes two floors and a loft. The building is owned by the Town of Avon. An adjacent pocket park is designed for 5 to 12 year-old children. It includes a play area, swings, basketball court, picnic area, restrooms and limited parking. The neighbors report that they frequently use the park. SITE DESCRIPTION The Wildridge Fire House is a relatively small parcel, accessed by winding roads along the steep slopes of the Wildridge neighborhood. The Wildridge neighborhood does not permit on-street parking, nor does it offer sidewalks. Thus, pedestrians must utilize the streets and roads to access the small pocket park at this site. The streets are generally not busy and only accessed by residents. Existing Wildridge Fire House Existing Wildridge Pocket Park CURRENT ZONING: planned unit development AREA OF PARCEL: 0.62 acres DEVELOPMENT CONCEPT EMPLOYEE HOUSING The future use of the Wildridge Fire House should be to renovate the interior for additional employee housing units, and maintain the existing pocket park. Approximately 1,660 square feet of ground level space would be renovated into employee housing at $300-$350/square feet. The exterior of the structure will also require renovations. Funding for the conversion of the fire station to employee housing could come from Revenue Bonds supported by rents with funding from the Town’s Affordable Housing Fund or Capital Projects Fund as may be needed. WILDRIDGE FIRE HOUSE ZONING Planned Unit Development WWILDWOODRD BEAVER CREEK PT WILDRIDGERDOLDTRAIL RDBEARTRAPRDF O X LN LONGSPURSADDLERI DG E L O O P D R A W SPURWILDRIDGE RDMETCALFRDWILDWO O D R D OL D T R A I L R D Eagle River Nottingham Lake Eagle R i v e r Eagle River WILDRIDGE FIRE HOUSE EXISTING CONDITIONS ATTACHMENT B 31 EXISTING CONDITIONS 815081408130812081108160 8100809081708180 80808 1 9 0 8070820080608050804080308020 801 081608140 8150 81308170 81 70 WILDRIDGE RD OLD TRAIL R D SADDLE RIDGE LOOPWILDRIDGE RD0’N 25’50’100’TRAILS AND SIDEWALKSATTACHMENT B ATTACHMENT B 33 SWIFT GULCH PARCELS ATTACHMENT B 34 | Swift Gulch Parcels OVERVIEW CURRENT USES In addition to the Transit Barn, the site currently contains a modular building which is in fair condition, and that is currently leased to the Upper Eagle River Sanitation District. SITE DESCRIPTION The Swift Gulch parcels are located above the bus barn in a protected box canyon surrounded by open space, with generous separation from the I-70 corridor. Much of the east and western portions of the site are steep. The topography leaves only the central areas of the site as viable future building locations. SWIFT GULCH ZONING SWIFT GULCH EXISTING CONDITIONS Public Facility CURRENT ZONING: public facility AREA OF PARCEL: 25.32 acres DEVELOPABLE AREA: 4 acres SW I F T G U L C H R D HURDLN BUCKCREEKRD AVONRDCHAPELPL B E A V E R CREEKBLVD BENCHMARKRDSUNRD BE A V ER C R EE K PLAVONRDPLAZAW AYEagle River Nottingham Lake Eagle River Eagle River Existing facility at Swift Gulch parcels DEVELOPMENT CONCEPT TRANSPORTATION OPERATIONS The Swift Gulch site should be retained and prioritized for the long term needs of the Town of Avon and regional transportation operations and storage, building division facility needs, workforce housing and/or parking. The specific development program will be determined in the future. ATTACHMENT B 35 EXISTING CONDITIONS 767076607680 7650 7640 7630 7620 7 6 1 0 7600 759 0 7 5 8 0 757 0 756 0 7550 754 0 7530 752 0 751 0 7690770077 1 077207730 7 5 0 0 7740749 0 781078 207830748 0 78407850 7750 78607870 78807760 7890 7900 7 7 7 0 79107 9207 780 7930 7790780 0 794079507 4 70 796079707980799080008 0 1080208 0 3 0 80 4 080 50 7890 77 0 0 77907 9 5 0 7940 7880 77 6 0 77808010768076407930 7550 7720 77907780799 0 775078 1 0 7900 79807770 7860 7500 7490 77607910 77407950 77707740 7960782 0 78 3 0 7 8 7 0 7690 7710 77707940 7 840 7850 7920 77507760780 07730 7970SW I F T G U L C H R D BEAVER C R E E K PL BEAV E R C R E E K B L V D E B E A V E R C R E E K B L V D C H A P E L P LBENCHMARK RD 0’N 100’200’400’ I-70 TR A I L S A N D S I D E W A L K S AREA UNDER CONSIDERATION(APPROX 4 AC) ATTACHMENT B ATTACHMENT B 37 PUBLIC WORKS SITE (LOT 5) ATTACHMENT B 38 | Public Works Site (Lot 5) OVERVIEW CURRENT USES The Public Works site (Lot 5) currently serves as a location for snow storage and material/ equipment storage for public works. SITE DESCRIPTION The Public Works site parcel is tucked on the east side of Avon, adjacent to the Home Depot store. This wedge-shaped parcel is bordered by the railroad tracks and the Eagle River to the south, a steep embankment to I-70 to the northeast, and the shopping center to the west. CURRENT ZONING: planned unit development - public facility AREA OF PARCEL: 4.03 acres Photo courtesy of Aubree Dallas, the Aspen Times, August 24, 2014. DEVELOPMENT CONCEPT PUBLIC WORKS The Public Works site will be developed into a future consolidated Public Works facility. The Town has identified a need for facilities including a covered truck and equipment garage, enclosed storage, parks storage, heated garage, and multi-use buildings that will house public works offices on the first floor and employee housing units on the second floor. The offices for public works, with employee housing on the upper floor will use approximately one-third of the site, while snow storage, regional recycling center, vehicle/ equipment garages and storage yard will use the remainder of the site PUBLIC WORKS SITE ZONING RECYCLING FACILITY EXAMPLE Public Facility PO ST BLV D YODERAVE NOTTINGHAMRANCHRDFAWCETTRD U S HWY 6 POSTBLVDEagle River Nottingham Lake Eagle Riv e r Eagle River ATTACHMENT B 39 EXISTING CONDITIONS 0’N 50’100’200’ ATTACHMENT B 40 | Public Works Site (Lot 5) PHASING AND FUNDING PHASE 1 Recycling Drop-Off Station The regional recycling station that is currently located across the railroad tracks can be co-located with these other public works facilities. PHASE 2 Covered Garage This facility will be large enough for items like cinder, ice slicers, and front-end loaders. Enclosed Storage This element will house traffic control devices, culverts, and power washer tools. Heated Garage The heated garage will accommodate a variety of equipment maintenance activities within the comfort of a climate- controlled facility. Parks Storage A storage area for the Parks Department can accommodate equipment and materials. PHASE 3 Multi-Use Building This facility will house the public works offices on the first floor and employee housing units on the second floor. The building is estimated to be approximately 5,200 square feet. 1 2 3 LEGEND Covered Garage Cinder, ice slicer storage front end loaders Enclosed Storage Traffic control devices, culvert, power washer tools Equipment Wash Pad Parks Storage Equipment and Materials Recycling Drop-off Snow Storage Heated Garage Plows, street sweepers Multi-Use Building Administration offices, and employee housing above 4 5 6 7 8 PLAN ON FACING PAGE ADAPTED FROM “PLANNING REVIEW AND UPDATE NOTTINGHAM PARK MASTER PLAN, SWIFT GULCH MASTER PLAN, LOT 5 DEVELOPMENT PLAN FOR THE TOWN OF AVON,” NOVEMBER 16, 2015, STAN CLAUSON ASSOCIATES INC. FUNDING Phase 1 anticipates a partnership with Eagle County for the physical facility construction of the recycling station. Phases 2 and 3 will require the Town to follow a design, pricing, and contractor bid process and to establish a reserve fund in the Capital Projects Fund in order to fund the project as pay-as-you-go with long-term debt. ATTACHMENT B 41 PROPOSED CONCEPT PLAN Home Depot Eagle River Presbyterian Church I-7 0 W B I-7 0 E B Parking 1 2 3 4 5 6 7 8 0’N 40’80’160’ ATTACHMENT B ATTACHMENT B 43 VILLAGE AT AVON: PARK SITE ATTACHMENT B 44 | Village at Avon: Park Site OVERVIEW CURRENT USES The Village at Avon PUD includes a parcel dedicated to the Town of Avon for a park. While it is currently vacant, it will one day be surrounded by residential units. The park will serve as an important amenity for the east side of town. SITE DESCRIPTION The Park Site parcel can be graded specific to future uses. A steep embankment to the north of the site vertically separates the parcel from the noise and visibility of the I-70 corridor. DEVELOPMENT CONCEPT NEIGHBORHOOD PARK The park will include mostly passive uses such as walking and lawn activities. PHASING The park should be constructed after at least one of the adjacent parcels is developed. Interim uses that can occur on this site includes disc golf and a dog park. This is a neighborhood park that will serve the new neighborhood in the future. CURRENT ZONING: planned unit development - community facilities AREA OF PARCEL: 4.1 acres PARK SITE ZONING Community Facility SWIFT GULCH RD EBEAVERCREEKBLVD HURDLN E A GLEBENDDR YODERAVE CHAPELPL FAWCETTRDB E A V E R CREEKBLVD U S H W Y 6 BE N CHMARKRD BEA VER C REEKPLSTONEBRIDGEDRPLAZAWAYPOSTBLVD31 4 2 5 10 13 14 31 12 27 Eagle River Nottingham Lake Eagle R i v e r Eagle River FUNDING Funding to build the park would most likely come from future Capital Projects Fund, after residential development occurs on at least one adjacent site. ATTACHMENT B 45 EXISTING CONDITIONS 7 5 1 0750075 6 0 75 2 0 755 0 7530 7540 757 0 75 8 0 74 9 0 759 0 760 0 74 8 0 7610 7620 763 0 7640 7650 74707480 7490 7600 75 4 0 7470 E B E A V E R C R E E K B L V D 0’N 50’100’200’ AREA OF STEEP SLOPES ATTACHMENT B 46 | Village at Avon: Park Site PROPOSED CONCEPT PLAN 0’N 40’80’160’ E a s t B e a v e r C r e e k B o u l e v a r d FUTURE HOUSING FUTURE HOUSING 6 7 8 1 2 3 4 5 LEGEND Lawn Sledding Hill Landscape Buffer Park Entrance Park Walking Path Shade Structure Benches Entrance Road and Parking Lot 1 2 3 4 5 6 7 8 ATTACHMENT B 47 PAGE INTENTIONALLY LEFT BLANK ATTACHMENT B ATTACHMENT B 49 VILLAGE AT AVON: SCHOOL SITE (LOT E) ATTACHMENT B 50 | Village at Avon: School Site (Lot E) OVERVIEW CURRENT USES The School Site (Lot E) is part of the Village at Avon PUD and is a parcel dedicated to the Town of Avon as a school site. It is a long, narrow parcel located southwest of the roundabout at East Beaver Creek Boulevard and Post Boulevard. The School Site parcel is at the gateway of a major shopping center that includes Walmart, Home Depot, and the Traer Creek Plaza. SITE DESCRIPTION The site is mostly flat with limited vegetation along Post Boulevard. The north is bordered by East Beaver Creek Boulevard, the east is bounded by Post Boulevard, and railroad tracks follow the southern boundary. A neighborhood of single-family homes is located just south of the railroad tracks. Future development is planned to occur to the north and west of the site. DEVELOPMENT CONCEPT The School Site shall be retained for future school development. In the interim, uses that can be quickly removed and require minimal funding may CURRENT ZONING: planned unit development - school AREA OF PARCEL: 3.53 acres be considered. Funding for the interim uses may included community fundraising. The following list offers some opportunities prior to school development. COMMUNITY GARDEN A community garden is an ideal space for local neighbors to come together to grow their own vegetables and cut flowers. This facility is suitable for people who do not have a yard on their personal property, don’t have adequate access to sunlight, lack quality soils at their home, or simply want an activity to engage with their neighbors. A community garden on the School Site could be provided as an interim community use until the time that a school would be built on the site. DOG PARK A dog park provides a safe place for dog owners to allow their pets to run off-leash and interact with other dogs. A dog park can be accommodated on the School Site until the time that a school is built, as intended. SCHOOL SITE ZONING SWIFT GULCH RD EBEAVERCREEKBLVD HURDLN E A G LEBENDDR YODERAVE CHAPELPL FAWCETTRDBEAVERCREEKBLVD U S H W Y 6 BENCHMARKRDBEAVERCREEKPL STONEBRIDGEDRPLAZAWAYPOSTBLVD31 4 2 5 10 13 14 31 12 27 Eagle River Nottingham Lake Eagle R i v e r Eagle River School PARKING LOT A small parking lot can be accommodated on the site, providing spaces for approximately 13 vehicles. ATTACHMENT B 51 EXISTING CONDITIONS 75207530 7510 7540 7500 74 9 0 7480 75507470 7500 7490 7520 75 1 0 7500 75307510750 0 7520 7470 7 4 7 0 FAWCETT RDPOST BLVDEAG L E B E N D D R E BE A V E R C R E E K BLVD YODE R A V E NOTTINGHAM R A N C H R DPOST BLVDFAWCETT RD 0’N 50’100’200’ Traer Creek Plaza Railr o a d R i g h t o f w a y high p r e s s u r e g a s d i s t r i b u t i o n i n f r a s t r u c t u r e EXISTING UTILITY AREA, DO NOT DISTURB ATTACHMENT B 52 | Village at Avon: School Site (Lot E) PHASING AND FUNDING 1 2 3 LEGEND Dog Park Fenced, off-leash dog run area; 1 acre large dog area and separate small dog area with paths and seating Community Garden Raised-bed vegetable garden growing area and orchard Community Garden Storage Storage shed and outdoor material storage area Community Garden Gathering Space Three picnic tables for socializing and resting Orchard Landscape Buffer Parking (existing) 4 5 6 7 The School Site shall be retained for future school development. In the interim, uses that can be quickly removed and require minimal funding may be considered. Funding for the interim uses may included community fundraising. The following list offers some opportunities prior to school development. PHASE 1 Dog Park Install fencing, gates and vegetation buffers for shade. Community Garden Construct raised garden beds with quality soils and adequate spacing for circulation. Install an irrigation system. Provide space for tool and material storage. Parking A parking lot will be graded and improved with gravel. FUNDING Funding sources for the dog park and community garden could be General Fund monies or Capital Improvement Reserves. A membership fee to participate in the community garden would cover Avon staff costs for maintenance, trash removal, watering, etc. Community garden concept Dog park concept ATTACHMENT B 53 PROPOSED CONCEPT PLAN high p r e s s u r e g a s d i s t r i b u t i o n i n f r a s t r u c t u r e EAST B E A V E R C R E E K B O U L E V A R D EA G L E B E N D D R I V E RAIL R O A D R I G H T O F W A Y Traer Creek Plaza 1 2 3 4 5 7 6 POST BOULEVARD 0’N 40’80’160’ ATTACHMENT B ATTACHMENT B 55 WILDWOOD PROPERTIES ATTACHMENT B 56 | Wildwood Properties OVERVIEW CURRENT ZONING: planned unit development AREA OF PARCEL (EAST): 10.77 acres AREA OF PARCEL (WEST): 0.84 acres CURRENT USES The Wildwood Properties parcels are town-owned properties along Wildwood Road. The east parcel (Tract N) currently utilizes a one- story metal structure for overflow equipment storage for Public Works services. The west parcel (Tract Q) is undeveloped. SITE DESCRIPTION This sites are located in the Wildridge Subdivision. Much of the east lot is encumbered by steep slopes, reducing the amount of developable land to less than 1/2 acre at the southeast corner of the site where existing public works overflow storage is currently located. This developable site is south facing. An overhead transmission line passes over the developable area and just to the south of it. This may have a further negative impact on development plans for the site. Similarly, the west parcel is also encumbered by slopes and the transmission line. DEVELOPMENT CONCEPT EMPLOYEE HOUSING The location of this site can accommodate local housing in scale with surrounding residential development patterns. There is also potential for the site to serve as a trailhead. FUNDING Since the Town owns the land, it is likely that the employee housing would be for rent (not for sale). Funding sources could include the Avon Housing Fund and Housing Revenue Bonds. WILDWOOD PROPERTIES ZONING DETAIL AERIAL OF DEVELOPMENT AREA Planned Unit Development WWILDWOODR D BEAVER CREEK PT WILDRIDGERDO LDTRA IL RDBEARTRAPRDF O XLN LONGSPURSADDLERI D G E L O O P D R A W SPURWILDRIDGE RDMETCALFRDWILDWOO D R D OL D T R A I L R D Eagle River Nottingham Lake Eagle Rive r Eagle River Imagery ©2017 Google, Map data ©2017 Google United States 50 ft Avon Colorado Mostly Sunny · 63°F 9:11 AM Photos Avon Page 1 of 2Avon - Google Maps 7/18/2017https://www.google.com/maps/place/Avon,+CO/@39.653292,-106.5327057,141m/data=!3... ATTACHMENT B 57METCALF RDW W ILDWOOD RD WILD W O O D RDWILDRIDGE RDWILDRIDGE RDEXISTING CONDITIONS 0’N 100’200’400’ ATTACHMENT B 58 | Wildwood Properties PROPOSED CONCEPT PLAN 0’N 100’200’400’ LEGEND Employee Housing Units Parking Tuck-Under Parking 1 1 2 3 1 2 3 ATTACHMENT B 59 PAGE INTENTIONALLY LEFT BLANK ATTACHMENT B ATTACHMENT B 61 CONCLUSION ATTACHMENT B 62 | Conclusion CONCLUSION The Town of Avon owns several parcels of land throughout the community. The Town Council wants to ensure that the land will be an asset to the community in the future, providing vibrancy as well as needed services. A Development Strategy was created for each parcel, following public input in the form of informational open houses, public meetings, on-line surveys and stakeholder meetings. Attributes for each parcel was analyzed relating to location, context, site characteristics, existing uses, and goals in the Comprehensive Plan. Understanding the overall potential and defined best use for each parcel, allows the Town to prioritize improvements on the parcels over time. In summary, the development strategy for each parcel is as follows: TRACT G This is a core community amenity. Improvements to Nottingham Park will enhance the experience but will keep the uses around the lake passive. Re-purposing the land currently occupied by the Old Town Hall and 351 Benchmark for recreational and community uses will create an amenitized edge to the park and provide an ice sheet for extended ice time and Expanding the recreation center, creating an arts/entrepreneurial/ educational center and/or other civic amenity, and adding restrooms, will provide a variety of activities for residents and visitors. Adding surface parking spaces along Benchmark Road and Lake St will be appreciated. Improvements to this large parcel are likely to be phased over 5 – 10 years. WILDRIDGE FIRE HOUSE There is a good opportunity to add several rental employee housing units. The remodel could be accomplished as soon as the funds are available. SWIFT GULCH The Town of Avon desires to increase mobility options in the future. Reserving this parcel for transportation/transit facilities ensures that the best future transportation uses can be accommodated. PUBLIC WORKS SITE Preserving land for snow storage and consolidating public works offices and vehicle equipment storage and related uses creates efficiency. This parcel can accommodate those uses and the regional recycling drop off. SCHOOL SITE This flat piece of land is an excellent for the highly desired dog park and community garden uses. These are good temporary uses until the land is needed for its designated purpose as a school site. PARK SITE The Traer Creek PUD includes this park site, which is dedicated to the Town. A neighborhood park for future residences in the area is the appropriate use for this land. WILDWOOD PROPERTIES Although the sites, as a whole, are quite steep, there is a small portion of the land that can accommodate employee housing units. ATTACHMENT B 63 ATTACHMENT B ATTACHMENT B 65 In this section, a collection of supporting documentation can be found including community outreach data, market reports, analysis, etc. The previous document refers to this section when additional information can be found. APPENDIX ATTACHMENT B 66 | Appendix PUBLIC OPEN HOUSE POLLING [06/08/17] The keypad polling at the public open house was a data collection strategy to capture feedback from the community regarding their preferences for the town owned properties as well as parking and mobility conditions. The following are a summary of the results. A total of 44 people participated in the keypad polling opportunity. PARKING AND MOBILITY How did you get here today?1 Answer Results Personal vehicle, only me 53%23 Carpool 16%7 Transit 0%0 Cycle 7%3 Walk 23%10 Other 0%0 Total 100%43 53% 16% 0% 7% 23% 0% PERSONAL VEHICLE, ONLY ME CARPOOL TRANSIT CYCLE WALK OTHER ATTACHMENT B 67 MULTI-MODAL CIRCULATION PLAN: Which of the following should the circulation plan focus on? (Select top 3)2 Answer Results Bicycle improvements 59%29 Pedestrian improvements 67%33 Transit service improvements 55%27 Parking expansion 35%17 Expand roadways 16%8 Total 114 59% 67% 55% 35% 16% BICYCLE IMPROVEMENTS PEDESTRIAN IMPROVEMENTS TRANSIT SERVICE IMPROVEMENTS PARKING EXPANSION EXPAND ROADWAYS ATTACHMENT B 68 | Appendix What types of alternative modes of transportation would you use/ support in Avon? (Select all that apply)3 Answer Results Organized carpooling 2%1 Bike share 39%19 Car share 12%6 More frequent transit 61%30 Bicycle and pedestrian improvements 71%35 Other 12%6 Total 97 2% 39% 12% 61% 71% 12% ORGANIZED CARPOOLING BIKE SHARE CAR SHARE MORE FREQUENT TRANSIT BICYCLE AND PEDESTRIAN IMPROVEMENTS OTHER ATTACHMENT B 69 TRACT G TRACT G: What are the three most appealing park improvements for Harry A. Nottingham Park, including area of current Town Hall? (Select your top three) 4 Answer Results Expanding performance pavilion facilities such as green/ dressing rooms 22%11 Ice skating 27%13 Pickleball 35%17 Game plaza (horseshoes, bocce, ping pong, corn hole, etc) 39%19 Landscaping 33%16 Splash pad 22%11 Shade structures 18%9 Pump track 8%4 Soccer field 22%11 Other 22%11 Total 122 22% 27% 35% 39% 33% 22% 18% 8% 22% 22% EXPANDING PERFORMANCE PAVILION FACILITIES SUCH AS GREEN/ DRESSING ROOMS ICE SKATING PICKLEBALL GAME PLAZA (HORSESHOES, BOCCE, PING PONG, CORN HOLE, ETC) LANDSCAPING SPLASH PAD SHADE STRUCTURES PUMP TRACK SOCCER FIELD OTHER ATTACHMENT B 70 | Appendix Which of the following uses would you most like to see within Tract G in the vicinity of old town hall and the old fire station? (Select your top three)5 Answer Results Food Collective (local food hub, catering and event venue) 41%20 Art Collective (studio, classes, sales, gallery space) 20%10 Space for local non-profits 8%4 Pavilion (such as Donovan Pavilion)49%24 Restaurant 16%8 Recreation Center Expansion 51%25 Other 2%1 Total 92 41% 20% 8% 49% 16% 51% 2% FOOD COLLECTIVE (LOCAL FOOD HUB, CATERING AND EVENT VENUE) ART COLLECTIVE (STUDIO, CLASSES, SALES, GALLERY SPACE) SPACE FOR LOCAL NON-PROFITS PAVILION (SUCH AS DONOVAN PAVILION) RESTAURANT RECREATION CENTER EXPANSION OTHER ATTACHMENT B 71 PARK SITE: The Village at Avon Park Site parcel is dedicated as green space to serve the future neighborhood surrounding the parcel. What ideas do you support for this parcel? (Select your favorite)6 Answer Results Open space with a multi-use field 26%11 Park amenities such as basketball/ volleyball courts 23%10 Playground 5%2 Community garden 19%8 Dog park 21%9 Other 7%3 Total 43 VILLAGE AT AVON - PARK SITE 26% 23% 5% 19% 21% 7% OPEN SPACE WITH A MULTI-USE FIELD PARK AMENITIES SUCH AS BASKETBALL/VOLLEYBALL COURTS PLAYGROUND COMMUNITY GARDEN DOG PARK OTHER ATTACHMENT B 72 | Appendix The Village at Avon Lot E is at the main entrance along Highway 6. What ideas do you support for this parcel? (Select your favorite)7 Answer Results Open space with passive elements like lawn and trees 33%13 Community garden 23%9 Dog park 30%12 Other 15%6 Total 100%40 VILLAGE AT AVON - LOT E 27% 18% 24% 12% OPEN SPACE WITH PASSIVE ELEMENTS LIKE LAWN AND TREES COMMUNITY GARDEN DOG PARK OTHER ATTACHMENT B 73 The station will be vacated in 2017 to consolidate into the new Avon Joint Public Safety Facility. The Wildridge Fire House currently hosts fire truck storage and equipment on the first floor, and two employee apartment units on the second floor. A pocket park is well-used by the surrounding neighborhood includes a playground and basketball courts. What ideas do you support for this parcel? (Select your favorite) 8 Answer Results Develop entire building as first responder housing 45%17 Maintain first responder housing units on floor two with community center on first floor 47%18 Other 8%3 Total 100%38 WILDRIDGE FIRE HOUSE 45% 47% 8% DEVELOP ENTIRE BUILDING AS FIRST RESPONDER HOUSING MAINTAIN FIRST RESPONDER HOUSING UNITS ON FLOOR TWO WITH COMMUNITY CENTER ON FIRST FLOOR OTHER ATTACHMENT B 74 | Appendix This site is the home of Avon’s Transit Facility. What is the most appropriate use for the remainder of the site? (Select your favorite)9 Answer Results Affordable / Workforce housing 66%25 Transportation / Transit hub 32%12 Other 3%1 Total 100%38 66% 32% 3% AFFORDABLE / WORKFORCE HOUSING TRANSPORTATION / TRANSIT HUB OTHER SWIFT GULCH ATTACHMENT B 75 This site is slated for future public works offices and facilities including snow storage. What other ideas do you support on Lot 5? (Select your favorite) 10 Answer Results Recycling facility 41%17 Worker housing above public offices 51%21 Other 7%3 Total 100%41 LOT 5 41% 51% 7% RECYCLING FACILITY WORKER HOUSING ABOVE PUBLIC OFFICES OTHER ATTACHMENT B 76 | Appendix Where is your primary residence?11 Answer Results Avon (valley floor)61%27 Avon (Wildridge/ Wildwood/ Mountain Star) 7%3 Vail 5%2 Elsewhere in Eagle County 23%10 Other 5%2 Total 100%44 DEMOGRAPHICS 61% 7% 5% 23% 5% AVON (VALLEY FLOOR) AVON (WILDRIDGE/ WILDWOOD/ MOUNTAIN STAR) VAIL ELSEWHERE IN EAGLE COUNTY OTHER ATTACHMENT B 77 ONLINE SURVEY [04/28/17 - 06/26/17] The online survey utilizing Qualtrics technology was distributed through the Town of Avon as a strategy to gather public input regarding parking and mobility and development concepts for the town-owned properties. The following are a summary of the results. A total of 226 people started the survey and, of those, 205 people completed the survey in part or in full. TRACT G Indicate your preference for the following RECREATION USES at Tract G.1 Question Low preference Moderate preference High preference Total Ice skating 36%63 37%65 28%49 177 Bicycle pump track/ BMX 58%104 24%44 18%32 180 Trails 19%35 29%53 51%92 180 FIFA-sized soccer field 60%105 25%44 15%27 176 High school-sized soccer field 51%90 32%56 17%29 175 Multi-use field 16%28 37%67 47%84 179 Pickleball courts 51%94 27%50 23%42 186 36% 58% 19% 60% 51% 16% 51% 37% 24% 29% 25% 32% 37% 27% 28% 18% 51% 15% 17% 47% 23% ICE SKATING BICYCLE PUMP TRACK/ BMX TRAILS FIFA-SIZED SOCCER FIELD HIGH SCHOOL-SIZED SOCCER FIELD MULTI-USE FIELD PICKLEBALL COURTS RECREATION PREFERENCES AT TRACT G Low Preference Moderate Preference High Preference ATTACHMENT B 78 | Appendix Which of the ice skating facilities do you prefer? (check all that apply)2 Question Preference Not a preference Total Skating ribbon 82%111 18%24 135 Outdoor ice rink 70%94 30%41 135 Indoor ice rink 74%100 26%35 135 Seasonal covered ice rink 76%102 24%33 135 INDOOR ICE RINK OUTDOOR ICE RINK SKATING RIBBON SEASONAL COVERED ICE RINK INDOOR ICE RINK OUTDOOR ICE RINK SKATING RIBBON SEASONAL COVERED ICE RINK 18% 30% 26% 24% SKATING RIBBON OUTDOOR ICE RINK INDOOR ICE RINK SEASONAL COVERED ICE RINK ICE SKATING RINK PREFERENCES ATTACHMENT B 79 What other RECREATION use ideas do you have for Tract G?3 Write-in responses Olympic sized pool Olympic regulation swimming facility PLEASE LEAVE IT AS IS Baseball fields Parking, parking & more parking Indoor activities, like ping pong bocce Mini golf! I like it the way it is indoor pickleball Concert venue outdoor ice rink Usa sanctioned swimming pool. 8 Long course swimming pool that can be turned into a short course pool for the winter. World class athletes will come and train at high altitude and compete here to. turn skating ribbon into tubing in summer dog park Multi-Purpose Rooms and a Venue for hosting Special Events and a Gym, indoor playground Please do not put new Picnic shelters by the residences on the West end of the Lake. The frisbee golf course is a problem, as the players arent respecting homewoners property and the are not respecting people on the sidewalks. Natatorim for competitive swim meets Track, Basketball Courts Off leash dog park. Community garden. 50 Meter Out Door Swimming Pool A gymnasium and multiple rock climbing structures The town has made a great effort to improve the park to its current state however it has created new issues. Where the current Fire Station and Police Station is I believe it is fine for a skating rink and other ideas but as for the rest of the park enough has been done, there is no need to keep on building and adding structures and features, who are you trying to attract? Let the park area west of the new stage remain a thoughtful place for people to walk in peace and enjoy, things don't need to be added. Limit the works to the area recently made available by the new Police and Fire Station and dont spoil the green spaces we have. Tract G is a large area, let it be. please do not put picnic shelters or tables in front of any of the properties on West Beaver Creek Blvd. We already have a massive problem with drinking, smoking marijuana and tresspassing from the frisbee golf course expansion for the Recreation Center Avon has ZERO business being in the "Real Estate Redevelopment Business" Water polo, swim team Expand the park, soccer fields great universal use of land. I watch a game there and it was awesome, more field space means more tournaments+more heads in beds/restaurants, eat more pickleball none. leave the park alone! small water park next to lake on wild grass area near stage, can be built with artificial grass and have a solar pump to circulate water from lake and flow to recyle back to the lake, great for kids while concerts are on for adults, great for summer, shaded with triangle shaped sail shades Keep disc golf. boccee, Dog park, meditation garden, ATTACHMENT B 80 | Appendix Write-in responses (continued) Park - period Pickleball, Pickleball, Pickleball! Racquetball court, grass VB court, dedicated space for outdoor fitness classes. I would like to see indoor pickle ball courts a place for private parties! the log structures could be for family get togethers. Skating on the lake Dog park! Skatepark More bad tracks Small restaurant for beach Dedicated areas for passive enjoyment. I have been nearly taken out by disc golf discs close to a dozen times this spring alone! Ice skating on Nottingham Lake Outdoor pool Skating ribbon that turns into a water tube float in summer. Grass for a park to sit and relax. Rec center expansion Climbing wall, bouldering wall, Outdoor workout facility with several stations (i.e.pull up bars), gas fire pits with seating Fenced in, off leash Dog Park Indoor ice rink can also be used for winter events! ATTACHMENT B 81 Indicate your preference for the following PARK ELEMENTS at Tract G.4 Question Low preference Medium preference High preference Total Splash pad/ pop jet plaza 41%69 32%53 27%46 168 Picnic shelters 16%28 47%80 37%64 172 Restrooms 10%17 23%41 67%119 177 Community fire ring 39%65 35%59 26%44 168 Game plaza for ping pong, horseshoes, bocce, and chess 29%49 44%75 27%45 169 Sculpture garden 58%99 24%42 18%31 172 41% 16% 10% 39% 29% 58% 32% 47% 23% 35% 44% 24% 27% 37% 67% 26% 27% 18% SPLASH PAD/ POP JET PLAZA PICNIC SHELTERS RESTROOMS COMMUNITY FIRE RING GAME PLAZA FOR PING PONG, HORSESHOES, BOCCE, AND CHESS SCULPTURE GARDEN PARK ELEMENT PREFERECES Low Preferece Moderate Preference High Preference ATTACHMENT B 82 | Appendix What other PARK ELEMENT ideas do you have for Tract G?5 Write-in responses Swim Widening the pathway around the lake, so that it can have directional lanes. PLEASE LEAVE IT AS IS where ar eyou planning to put hese things?? North side of lake is crammed with fishing, swimming and boat rentals, disc golf already Sculpture Garden would add to Beauty. Ninja warrior park? Restaurant Grilling/picnicking What the heck is a splash pad/pop jet plaza? Concentration of activities near public parking, not sprinkled around decreasing green space. Community Garden PARKING, an increased use of the lake, something similar to the park elements surrounding the castle rock fieldhouse More Trees around the lake. The fence back up to avoid the sewer plant as much as possible would be nice. maybe the ice skating area could become an area for human hamster balls in the summer Natatorium for competitive swim meet Dog Park A garden with native plants, to attract and support our native birds and butterflies. It could have trails and benches. Check out audubon. org/native-plants and nwf.org/garden. A ropes course or climbing course Splash pad with a chiller so it could be converted into an outdoor ice rink for the winter season. Green open space, tract G is large so please refine the areas you are discussing. Please also consider tax paying residents surrounding tract G. Do not put tables in front of the residences on West Beaver Creek Blvd. The town needs to solve the problems already existing with the frisbee golfers(drinking, trespassing, pot smoking) more trees in different areas not just by the beach side of the lake If additional picnic facilities are added, I think they need to be close enough to the beach to allow families to effectively watch children. The beach is great and it is the primary draw. The proposed picnic facilites infringe on residents around the park and would be seldom used as they are not beside the beach or the play ground. Avon has ZERO business being in the "Real Estate Redevelopment Business" restaurant that overlooks the lake Just expand the park and keep it cheap and accessible, Expand the park area...I know we have a $17 million operating budget but dont waste it on crap and poor decisions. Enough with the sculptures, Im an artist and find that a waste of money because the type of sculptures you buy, seriously, a business women? A Kid skateboarding, these are a serious waste of taxpayers money, a rock sculpture, seriously, just get a real HUGE rock instead, the lame shit you all buy is like sculpture clipart! Look at the round about with that stupid ass ribbon, someone removed an awesome sculpture and put the POS there with the name Town Center? Seriously! Fire whomever is responsible for that! other active outdoor activities none. leave the park alone! Incorporate Hahnewald Barn, indoor tennis courts ATTACHMENT B 83 There is a great musical instrument park in MOAB, an interactive instrument park of drums, metals chimes of different sizes and shapes, also great to draw in families with kids Farmers Market quiet benches for reading and or meditating Heritage/history element including existing cabins and old water district barn Higher fence at sand VB courts to prevent ball going into lake. bocci court WE ALREADY HAVE TOO MANY SCULPTURES Multi use indoor structure (the barn) Fenced dog park Botanical garden/arboretum Trampoleen Dog ball toss areas where dogs can be off leash and allowed to run further. Quiet areas (i.e. rooms) with higher level of landscaping Community Garden Restaurant/Food Carts near the lake. Fenced in Dog Area Fence around play equipment, at least the bottom to deter kids from the lake water Leave a lot of open space More beach areas to wrap around to east end of park. Outdoor pool and hot tubs. big playground similar to Miller Ranch Picnic tables without shelters, garden similar to ford garden Fenced in, off leash Dog Park ATTACHMENT B 84 | Appendix Indicate your preference for the following LAND USES at Tract G.6 Question Low preference Medium preference High preference Total Food collective (local food hub, catering, event venue) 30%51 41%70 29%49 170 Art collective (studio, classes, sales, gallery) 50%85 38%65 11%19 169 Combination of food collective and art collective 40%70 39%69 21%36 175 Short-term artist and/or culinary residency units 62%104 26%44 12%20 168 Space for local non-profits (ie Vail Leadership Institute) 52%87 36%61 12%20 168 Pavilion (such as Donovan Pavilion)34%57 36%61 30%51 169 Restaurant 52%88 29%48 19%32 168 Adventure sports museum 71%121 22%37 8%13 171 Library expansion 46%80 33%57 21%36 173 Recreation center expansion 23%41 34%59 43%76 176 ATTACHMENT B 85 30% 50% 40% 62% 52% 34% 52% 71% 46% 23% 41% 38% 39% 26% 36% 36% 29% 22% 33% 34% 29% 11% 21% 12% 12% 30% 19% 8% 21% 43% FOOD COLLECTIVE (LOCAL FOOD HUB, CATERING, EVENT VENUE) ART COLLECTIVE (STUDIO, CLASSES, SALES, GALLERY) COMBINATION OF FOOD COLLECTIVE AND ART COLLECTIVE SHORT-TERM ARTIST AND/OR CULINARY RESIDENCY UNITS SPACE FOR LOCAL NON-PROFITS (I.E. VAIL LEADERSHIP INSTITUTE) PAVILION (SUCH AS DONOVAN PAVILION) RESTAURANT ADVENTURE SPORTS MUSEUM LIBRARY EXPANSION RECREATION CENTER EXPANSION LAND USE PREFERENCE AT TRACT G Low Preference Moderate Preference High Preference ATTACHMENT B 86 | Appendix What other LAND USE ideas do you have for Tract G?7 Write-in responses What other ideas about uses do you have for Tract G? (please specify) Olympic sized pool Swim PRESERVE LIBRARY AND REC CENTER, AT LEAST Move paddleboat rentals back to cabin where the dock was originally built for them and there is plenty of parking spaces instead of parking in he bike lane on BC blvd. Add new fun features, but keep the calm atmosphete Re-purposing of current municipal building and/or current fire station for development of a creative district to include affordable office, performance and display space for creative and cultural nonprofits (Vail Center, Vail Valley Art Guild, High Five Access Media, Bravo, Vail Performing Arts Academy, etc.) and other like-minded groups. Synergy may be created by holding concerts at the stage, with subsequent, small intimate performances in a space within one of these buildings. These performances might be broadcast on local cable and the internet. Think of the workshops that might be held in this space: painting, photography, videography, acting. Art galleries will display local works, and performances and film festivals may take place year round in a small indoor theater. These workshops and attractions will draw both locals and visitors looking for activities. These groups in turn will spend money at local businesses, increasing the tax base. A similar collective was created in Aspen called the Red Brick Arts Center (www.aspenart.org). It is funded through real estate transfer tax and donations. It is organized by a local nonprofit. Rec center with a swimming pool and basketball courts Roof top gardens fenced dog park PARKING, Expanded recreation facilities to ease congestion and expand offerings More trees around the lake, no new pic nic areas at the west end of the lake by the residences, a fence back up to replace the old one in front of the sewer plant. Natatorium for competitive swimming events Refine the areas at tract G, different parts need to be considered in a different manner and not all piled into one. please do not put tables in front of the residences on West Beaver Creek Blvd. They will be to close to properties where we are currently dealing with issues from the frisbee golf course(drinking, tresspassing, smoking pot) Avon has ZERO business being in the "Real Estate Redevelopment Business" Ice cream shop Library's are dying, dont wast money on an expansion. The park is a park not a mall or place to go shopping! That's what the commercial space is for, people bring their own food and drinks to the park. Expand the beach, tear down the old fire station and town hall and expand the park. Totally against employee housing or an arts colony! You want employees to be able to afford to live here, pay them more and let them find their own housing! Its not Avon Town governments job to provide affordable housing for it's employees! coffee shops, food trucks none. leave the park alone! Indoor tennis courts Retreat center, Pickle Ball Indoor pickleball courts please Re-use the water district barn as pavilion Community garden for flowers and vegetable-growing. ATTACHMENT B 87 a place for private parties! the log structures could be for family get togethers. Multi use of the barn; need a completely unique venue Dog park Make the greatest library on I-70 Water park Parck Permanent, full-time year round attainable housing. We need permanent people to help activate the space in Tract G! Multi-use facility Horse Farm :) Additional parking needs to be added as well. Please don't overdevelop the site and block the views. Ropes course Maybe leave some land alone. Why develope everything? More housing options Small bar or restaurant with big deck near park and beach for parents to hang out in while kids play. Please use the Hahnewald barn on Tract G. We need an iconic historic structure in Avon. Culinary classes, Fenced in, off leash Dog Park ATTACHMENT B 88 | Appendix Rate you preference for repurposing the barn on Tract G.8 Answer Results High preference 42%76 Moderate preference 31%57 Low preference 27%49 Total 100%182 42% 31% 27% PREFERENCE FOR REPURPOSING THE BARN AT TRACT G High preference Moderate preference Low preference ATTACHMENT B 89 If the Recreation Center were to expand, indicate your preference for the following uses:9 Question Low preference Medium preference High preference No opinion Total Gymnasium (basketball, volleyball, pickleball, etc) 20%33 27%44 45%73 8%13 163 Indoor track 38%58 27%41 25%38 11%17 154 Free weights area 32%50 29%46 28%43 11%17 156 Multi-purpose room (meeting space, event space, teen programming, senior programming, classes) 36%54 32%49 23%35 9%14 152 20% 38% 32% 36% 27% 27% 29% 32% 45% 25% 28% 23% 8% 11% 11% 9% GYMNASIUM INDOOR TRACK FREE WEIGHTS AREA MULTI-PURPOSE ROOM PREFERENCE FOR RECREATION CENTER USES Low Preference Moderate Preference High Preference No opinion ATTACHMENT B 90 | Appendix What other indoor recreation ideas do you have if the Recreation Center were to expand?10 Write-in responses Ice rink Less is better! Expand the pool to at least 8 lanes. Olympic regulation swimming facility Pool Expansion Doesn't need to expand Climbing walls... space for birthday party. Futsal court Certified Usa swimming pool Strength Training Machines The Rec Center seems effective to me since its last renovation. Pottery Space, Kitchen, Increased technology, Multi-purpose sport court, opening of aquatics space to the elements additional space for water activities The current pool is obsolete it needs to be expanded or remodeled to a 25 meter pool witch a minimum of 8 lanes gutters and all the amenities so that it can host competitive swimming. You build it they will come! TRX MACHINE racquetball courts! Cooking classes and arts and crafts Splash pad adjacent to the lap pool. Pickleball!!!! Make it a trendy place that attracts people like the Westin, somewhere that people want to be and maybe this needs someone other than just an architect to develop the space, but the right people to develop the atmosphere. Maybe let the end of the mall spill out onto the area west of the library with patios, a coffee shop, or a light lunch place with patio seating so people want to be there and incorporate this back into the mall so it flows. ice rink It sure as hell isn't "Story Telling" Outdoor pool Not really for expansion but a huge outdoor pool could be better suited, selling memberships to raise funds. The rec center isn't really that busy to justify an expansion of this magnitude. Maybe racquet ball courts? indoor tennis courts double or triple level parking structure for event parking at the lake festivities. The Recreation Center is close to capacity - it needs expansion. who are we expanding for - non-taxpayers it would seem. the indoor track in Edwards is not used frequently...use that facility A Climbing wall like VAC has but bigger would be great! Outdoor pool with expansion to the outdoor lounge chair area. Indoor Pickleball courts needed keep the pool and slide and children's pool please Climbing wall Parking structure Climbing wall area. Training area for outdoor enthusiasts and kids to improve outdoor skills. ATTACHMENT B 91 Outdoor pool Trampoline and box track Trampoline senter Squash courts, Racketball courts, a Squash/Racketball combo court. Bouldering wall, indoor soccer field (WECMRD Field House). The Rec Center does not need expansion. If anything, use the roof and add space as part of a parking structure. BMX pump track on the front lawn area Outdoor Pool and hot tubs for year round use. Gas fire pits on outside near climbing wall. Drinking fountains outside to decrease plastic bottle use, "Bags" court, etc a multi-level parking structure should be part of any Rec Center Expansion Pool area needs to be redone. Very dated ATTACHMENT B 92 | Appendix Alternative 1: Avon Brimming - Select the zones you like.11 30% 25% 17% 25% 21% 20% 63% 70% 74% 66% 73% 65% 6% 5% 9% 10% 6% 15% 1-1 1-2 1 -3 WEST 1 -3 NORTH 1-3 EAST 1-4 like neutral dislike TRACT G ALTERNATIVE 1 - AVON BRIMMING (EVERYTHING) AVON BRIMMING PROGRAMMING LEGENDI-70 I-70 NOTTINGHAM LAKE SAND VOLLEYBALL BEACH PICNIC SHELTERS PICNIC SHELTERS BASKETBALL COURTS TENNIS COURTS AVON ELEMENTARY SCHOOL PUMP TRACK FIFA SOCCER FIELD MULTI-USE FIELD PIER CON N E C T I O N T O PEDE S T R I A N M A L L PLAYGROUND SEDIMENTATION POND AMPHITHEATER EXISTINGCABIN HISTO R I C BARN INDO O R I C E RINK LIBRARYFOOD COLLECTIVELAKE S T R E E T BENCHMARK ROADBEAV E R CREEK B OU L EVA RD RECREATIONCENTER OUTD O O R ICE RI N K A N D RIBB O N SEASONS AT AVON SHERATON HOTEL COMFORT INN POST OFFICE FIRST BANK AVON CENTER EAGLE RI V E R 6 HARD SURFACE TRAILS RAILR O A D T R A C K S VEGE T A T I O N S C R E E N EXPANSION EXPA N S I O N NEW TOWN HALL RECREATION CENTER • Recreation Center Expansion (33,000 SF) - Gymnasium Basketball/Volleyball/Pickleball Courts Programming for Kids - camps, teens, special events - Indoor Track - Free-Weight Area (expanded cardio and resistance equip.) • Multi-Purpose Room - Meeting Space - Event Rental Space - Senior Programming - Classes • Outdoor Ice Rink and Skating Ribbon LIBRARY/FIRE STATION AREA• Library expansion • Food collective (infill development) offers a local food hub, catering, and events for the Avon community. HARRY A. NOTTINGHAM PARK PROGRAMMING• Entry plaza Pop jet / splash pad • Picnic shelters • Park portal trail access • Multi-Use Field: Fits high school regulation soccer field (east) • FIFA soccer field (west) • New Playground • Pump track • Enhanced park landscape treatment • Disc Golf NOTTINGHAM SOUTH PROGRAMMING• Historic barn for community and private events Events/Weddings Greenroom/Staging for Amphitheater Artist Area Fire pit in outdoor plaza • Indoor ice rink • Festival promenade to Nottingham Lake 1 2 3 4 FUTURE HOTEL DISC GOLF 1 24 3 1-3 west 1-3 north 1-3 east 1-4 1-1 1-2 ATTACHMENT B 93 Alternative 2: Avon in Action - Select the zones you like.12 26% 19% 16% 21% 26% 16% 66% 70% 72% 65% 71% 70% 7% 11% 11% 13% 2% 14% 2-1 2-2 2 -3 WEST 2 -3 NORTH 2-3 EAST 2-4 like neutral dislike TRACT G ALTERNATIVE 2 - AVON IN ACTION (RECREATION)I-70 I-70 NOTTINGHAM LAKE SAND VOLLEYBALL BASKETBALL COURTS TENNIS COURTS AVON ELEMENTARY SCHOOL PIER CON N E C T I O N T O PEDE S T R I A N M A L L PLAYGROUND SEDIMENTATION POND AMPHITHEATER ART COLLECTIVECOVE R E D MULTI - U S E PAVIL I O N PICKLE-BALLGAME PLAZALIBRARY LAKE S T R E E T BENCHMARK ROADB E A V ER C R E E K BOU L EVAR D RECREATIONCENTER SPLA S H P A D AND E V E N T PLAZ A SEASONS AT AVON SHERATON HOTEL COMFORT INN POST OFFICE FIRST BANK AVON CENTER EAGLE RI V E R HARD SURFACE TRAILS RAILR O A D T R A C K S VEGE T A T I O N S C R E E N EXPANSION NEW TOWN HALL FUTURE HOTEL AVON IN ACTION (a) PROGRAMMING LEGEND 6 RECREATION CENTER • Recreation Center Expansion (33,000 SF) - Gymnasium Basketball/Volleyball/Pickleball Courts Programming for Kids - camps, teens, special events - Indoor Track - Free-Weight Area (expanded cardio and resistance equip.) • Multi-Purpose Room - Meeting Space - Event Rental Space - Senior Programming - Classes • Splash Pad and Event Plaza with Fire Pits LIBRARY/FIRE STATION AREA• Art collective (infill development) offers a local forum for studio, class, sales and gallery space. Space for non-profits, such as the Vail Leadership Institute. • Historic barn for community and private events HARRY A. NOTTINGHAM PARK PROGRAMMING• Entry plaza • Picnic shelters • Park portal trail access • Multi-Use Field: Fits high school regulation soccer field (east) • FIFA soccer field (west) • New Playground • Pump track • Enhanced park landscape treatment • Disc Golf NOTTINGHAM SOUTH PROGRAMMING• Covered Multi-Use Pavilion Seasonal Ice Sheet, Covered Sport Court, Event Venue, Amphitheater Support Space • Game Plaza Ping Pong, Horseshoes, Bocce Court • Festival promenade to Nottingham Lake 1 2 3 4 FIFA SOCCER FIELD MULTI-USE FIELD EXISTINGCABIN PICNIC SHELTERS PICNIC SHELTERS PUMP TRACK DISC GOLF 1 24 3 2-3 west 2-3 north 2-3 east 2-4 2-1 2-2 ATTACHMENT B 94 | Appendix Alternative 3: Avon Advantage - Select the zones you like.13 27% 17% 15% 20% 21% 12% 65% 67% 73% 67% 73% 71% 8% 16% 12% 13% 6% 17% 3-1 3-2 3 -3 WEST 3 -3 NORTH 3-3 EAST 3-4 like neutral dislike TRACT G ALTERNATIVE 3 - AVON ADVANTAGE(VITALIZE) I-70 I-70 NOTTINGHAM LAKE SAND VOLLEYBALL DISC GOLF BASKETBALL COURTS TENNIS COURTS AVON ELEMENTARY SCHOOL PIER CON N E C T I O N T O PEDE S T R I A N M A L L PLAYGROUND SEDIMENTATION POND AMPHITHEATER REST A U R A N T PAVILI O N PLAZ A LIBRARY ART COLLECTIVELAKE S T R E E T BENCHMARK ROADB EAVER C R E EK BOU LEVA RD RECREATIONCENTER EXPANSION SEASONS AT AVON SHERATON HOTEL COMFORT INN POST OFFICE FIRST BANK AVON CENTER EAGLE RI V E R 6 HARD SURFACE TRAILS RAILR O A D T R A C K S VEGE T A T I O N S C R E E N NEW TOWN HALL AVON ADVANTAGE PROGRAMMING LEGEND FUTURE HOTEL FIFA SOCCER FIELD MULTI-USE FIELD RECREATION CENTER • Recreation Center Expansion (33,000 SF) - Gymnasium Basketball/Volleyball/Pickleball Courts Programming for Kids - camps, teens, special events - Indoor Track - Free-Weight Area (expanded cardio and resistance equip.) • Multi-Purpose Room - Meeting Space - Event Rental Space - Senior Programming - Classes • Maintain existing parking in front LIBRARY/FIRE STATION AREA• Art collective (infill development) offers a local forum for studio, class, sales and gallery space. Space for non-profits, such as the Vail Leadership Institute. HARRY A. NOTTINGHAM PARK PROGRAMMING• Picnic shelters • Park portal trail access • Multi-Use Field: Fits high school regulation soccer field (east) • FIFA soccer field (west) • New Playground • Enhanced park landscape treatment • Disc Golf NOTTINGHAM SOUTH PROGRAMMING• Pavilion (i.e. Donovan) • Restaurant / Adventure Sports Museum • Plaza Ice Rink Community Fire Place Event Space Splash Pad 1 2 3 4 EXISTINGCABIN EXIST I N GPARKI N G PICNIC SHELTERS PICNIC SHELTERS 1 24 3 3-3 west 3-3 north 3-3 east 3-4 3-1 3-2 ATTACHMENT B 95 After reviewing the concepts for Tract G (Nottingham Park and adjacent parcels), what other ideas should we consider?14 Write-in responses Less is better! Olympic sized pool where quality swimmers and divers can also come to train at altitude. You can bill many of these. Olympic regulation swimming facility Convenience Store in Section 4 How about some parking areas other than the bike lane on WBC blvd Sculpture garden would add to the calm beauty! Please see previous comment on re-purposing municipal building and fire station. baseball fields like Eagle. What about the river project.? Make it work people will come. Parking and The park has already gotten too crowded, and adding too many features will make that worse. I don't understand this exercise. Picnic pavilions should be concentrated near activities that draw people (beach, splash pad,playground) and provide access to the restrooms at the east end of the park. The pavilion by itself at the NW corner of the park is likely to encourage trespassing on private property. It should be inside the perimeter of the "hard surface trail" to encourage use of the parking at Avon Elementary. The one south of the parking lot is a logical spot, near the parking lot and the volleyball court. The Recreation Center expansion needs to be done right the first time and not left open ended to be finished in the future. The planning needs to encompass future growth New fence, more trees, remove the frisbee golf course as my daughters baby stroller has been hit and the players use our yard right outside of my door as a platform. The town could very much benefit from the addition of a competitive swim facility that could host competitive swim competition. These events would draw many visitors from the front range to our community and put heads in beds all year long. The natatoriums on the front range, Aspen and Grand Junction always fill up with guests looking for a desirable destination to attend USA swim events. We are missing out on this opportunity the town and community would benefit greatly from the addition of an Olympic size 50 meter pool for year round completion. The current pool at the Rec center is not adequate to host any swim competitions as it is not up to USA swimming standards. At a minimum please take this time to overhaul the exsisting pool and convert it to a 25 meter pool with gutters and amenities necessary to host competitive swimming events. I don't understand these questions of clicking on areas you like or dislike. Are you asking if we like these areas as they are, or as proposed sites for the alternatives? Considering there are several aspects to each alternative, I wouldn't necessarily choose one area for all of those aspects. I feel that a fenced in splash pad just south of the recreation center where the existing parking lot with garage-door style opening from the rec center aquatics area would allow the recreation center to become a a fantastic place to enjoy during a nice weather day. The splash pad would also be installed with a chiller underneath it so it could be utilized in the winter as an outdoor ice rink. Using or changing the use of only the space made available recently and not junking out the rest of the park. please do not put pinic shelters in front of the residences on West Beaver Creek Blvd. The town needs to solve current issues with the frisbee golf course and partying at the lake first and foremost and not create more environments for drinking, smoking pot,partying ATTACHMENT B 96 | Appendix Fenced dog park A fenced in dog park. Too many times we see dogs off leash at the beachfront clashing with little ones and their families, or worse, tied to a tree. Give them some space to run around. Focus on the kids. Make the library bigger, offer areas for kids to recreate. Climbing walls, skateparks. Money will take care of itself if the community is vibrant. Water slides Outdoor pool A Fifa regulation soccer field on the west side is a terrible idea. It will get extremely little use for its intended purposes of attracting high level soccer. The occasional tournament will not be enough to offset the lack of use throughout. Smaller soccer fields would be more attractive to local youth teams, adult leagues and pick up games and would allow for a variety of other uses. Can the Barn be used as the art/food combo facility? I don't want a bunch of new structures in the park (it needs to stay a park) but that old Barn is really unique and would be a great building to re-purpose in the area. I don't like the restaurant that competes with private businesses. I don't support the art/food center. more parking for the beach please!! Pump track should be part of ALL options. It was recommended as part of the Recreational Trails Master Plan Leaving it alone More housing, no indoor skating You really need more parking, it's always an issue. Put small restaurant/bar closer to lake if possible (where existing cabin is?). Better access to Eagle River, with more picnic areas by river. Better whitewater park, Climbing wall These graphics are too small and hard to read, so it's difficult to tell exactly what is in each zone. Write-in responses (continued) Please put the picnic Shelters, nearer their use. A shelter down along the school soccer field would be used. A shelter very near the beach would get used. Also the beach is in desperate need of Restrooms, perhaps they could go in the trees where the paddle board container was.... or between the vollyball court and the parking. The Barn is on land owned by the Water District - there is NO PUBLIC PARKING. Get rid of the Barn First off this graphic on this and other pages are waaaay too small to see and read whats going on! All these ideas SUCK! Just expand the park and leave the commercial crap out. The barn could work but as a rental for private functions and gallery space. Im totally against an arts cooking colony! none. leave the park alone! We all know we do not have enough parking space, can the current parking spaces between Avon Center and the Sheraton be turned into a multi level structure Don't lose all the green, un-programmed space. don't fill it to the brim. Indoor Pickleball courts skip the art collective - too many other similar facilities in the area. ty[pe difficult to read plans are too small to see so i didn't feel comfortable selecting like or disliked areas Teen center- low or no cost venue for teens to gather (healthy, sober) a place for private parties! the log structures could be for family get togethers. USE WHAT YOU HAVE NOW AND STOP WASTING MONEY ATTACHMENT B 97 15 Lot 5 is slated for snow storage areas, future public works offices and facilities, and worker housing. What other ideas do you have for the Lot 5 parcel? Write-in responses Parking for fishing only! Housing None What is the plan for more parking?? Gardens food forest TARGET, Whole Foods, Trader Joes, Sprouts, More Fields and Playgrounds where is this? need better maps to show landmarks. Natatorium please!! If we have employee housing then maybe shuttles that run more frequent to the housing so more parking at the rec All great ideas! I do not have any ideas for this area as I have not yet thought about this area. Please keep in mind the residential areas nearby when developing the space. Got Avon out of the Real Estate Redevelopment Business Totally against the town providing employee housing! Pay them more and let them find a place they can afford. It's cheaper and better for the residents of Avon. Some employee housing; permanent recycling center Recycling area. Need the snow storage. We don't want disc golf on the lake! You could move it here river access if possible this seems adequate for space and location Employee housing would be so helpful! Housing Open space/snow storage LOT 5 No ideas Bad location for employee housing as it is completely disconnected from all services. Better local for additional public offices. Meeting space. I think some housing out there would be nice - it's a quiet lot. Maybe even for sale local housing. The snow storage and other storage makes sense. I don't see why we would build more offices when Swift gulch is not even half full. additional admin housing Parking Access to railroad track in winter for cross country skiing. Groom tracks? Parking lot ATTACHMENT B 98 | Appendix The Village at Avon “Park Site” parcel is dedicated open space to serve the future community surrounding the parcel. Rate how supportive you are regarding the following ideas for the “Park Site” parcel. 16 Question Strongly unsupportive Somewhat unsupportive Somewhat supportive Strongly supportive Total Open space with passive elements like lawn and trees 5%7 4%7 15%46 32%87 147 Open space with an active element like a multi-use field 14%18 17%28 18%57 15%42 145 Basketball courts or other recreation courts 26%33 29%47 14%44 9%24 148 Community gardens 13%17 15%25 18%57 17%47 146 Park pavilion 23%29 16%27 18%56 12%34 146 Playground 19%24 18%30 17%52 14%39 145 “PARK SITE” 5% 12% 22% 12% 20% 17% 5% 19% 32% 17% 18% 21% 31% 39% 30% 39% 38% 36% 59% 29% 16% 32% 23% 27% OPEN SPACE WITH PASSIVE ELEMENTS LIKE LAWN AND TREES OPEN SPACE WITH AN ACTIVE ELEMENT LIKE A MULTI-USE FIELD BASKETBALL COURTS OR OTHER RECREATION COURTS COMMUNITY GARDENS PARK PAVILION PLAYGROUND "PARK SITE" PARCEL IDEAS Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive ATTACHMENT B 99 What other ideas do you have for the Park Site at Village at Avon?17 Write-in responses What other ideas do you have for the Park Site at Village at Avon? Write yo... None botanical garden Futsal courts cricket oval Ok I can't tell where this is based on your "map" Proper Dog Park, an indoor space to allow dogs to exercise in the winter can't tell where this is. tiny overview map tells me nothing and no landmarks on map. If I had a better idea where this parcel was, I could have a better opinion on use. Natatorium dog park I think this area is more removed from residential areas so some of these are good options, a park & playground is always good for travelers with kids please resolve the partying issues currently going on in the park Got out of the Real Estate Redevelopment Business We dont need a pavilion, we wasted too much and a bandstand stage that doesnt get enough use as it is! Forget about the pavilion, its a bad idea! I don't see the need for this park. where is this?? Dog park. Open space improves quality of life. Offer up for daytime events. pickleball courts None Place to sit down/relax I think a mixture of passive areas and multi-use fields and playgrounds would be the best for a neighborhood park. This will not be a destination other than for those who can walk or bike to it. I don't have a clear understanding of the adjacent development and think planning this site is pre-mature. This could be the "landing spot" for a gondola serving Beaver Creek. It would solve parking problems for employees volunteers working at BC, solve parking problems that caused a $10 fee charged for parking at Elk & other ski lots, and would abrogate overflow parking problems during big winter weekends. This gondola concept was part of a old town plan that was nixed due, I believe, to funding of the gondola itself. Grass. Leave it as grass. Stop wasting money. Make a paved bike path and dirt trail to access the park from Avon along existing road. Dog park with pond ATTACHMENT B 100 | Appendix The Swift Gulch site is the home of Avon’s Transit Facility. It is foreseen that additional transit fleet storage may be needed in the future. Rate how supportive you are of the following idea for Swift Gulch parcels. 18 Answer Results Strongly unsupportive 11%16 Somewhat unsupportive 12%17 Somewhat supportive 51%74 Strongly supportive 27%39 Total 100%146 11% 12% 51% 27% SWIFT GULCH: SUPPORT FOR TRANSIT FLEET STORAGE Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive SWIFT GULCH ATTACHMENT B 101 What other ideas do you have for the Swift Gulch parcels?19 Write-in responses What other ideas do you have for the Swift Gulch parcels? Write your ideas... None Bustang Stop employee housing Open space access or trailhead Bus barn of Avon, how unattractive. Low-income housing for sale would be more useful. This is pretty new. Why are you talking about expanding already. If it needed to be bigger why wasn't it built bigger from the first place. Natatorium The facility is there away on it's own so fine Get out of the Real Estate Redevelopment Business Why not just save this and other town lands for future generations, like 50 years from now they may have a need for space that we can't force or understand but saving this land for them could be a huge benefit for the future residents. trailhead parking, connect the nearby trails including over the mountain to walking mountains Employee housing No ideas This would be a better location for additional employee housing. It has proximity to transit is close to Buffalo Ridge which will help increase the need for both areas to be better supported by services. You should build transit-employee housing there too. (Like Vail has out north of the golf course- multi-use site). I cannot possibly believe that we need even more bus storage at that site even at build out. In order to expand transit, the town will actually have to purchase actual buses instead of themose new people movers that you can barely see the "town of Avon" logo. More routes and more times. Housing Increase parking area for potential RV, boat, snowmobile storage for Avon Residents for nominal fee ATTACHMENT B 102 | Appendix The Wildridge Fire House will be vacated in 2017 to consolidate into the new Avon Joint Public Safety Facility. The Wildridge Fire House currently hosts fire truck storage and equipment on the first floor, and two employee apartment units on the second floor. A pocket park that is well-used by the surrounding neighborhood includes a playground and basketball courts. Rate how supportive you are of the following ideas for the Wildridge Fire House building. 20 Question Strongly unsupportive Somewhat unsupportive Somewhat supportive Strongly supportive Total First responder housing 10%14 8%12 33%48 49%72 146 Wildridge community center (first floor) 10%15 15%22 39%56 35%51 144 WILDRIDGE FIRE HOUSE 10% 10% 8% 15% 33% 39% 49% 35% FIRST RESPONDER HOUSING WILDRIDGE COMMUNITY CENTER (1ST FLOOR) WILDRIDGE FIRE STATION Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive ATTACHMENT B 103 Write-in responses None Tear it down and do something else First responder without an engine? Open housing to all residents and use entire facility. Indoor Recreational space for residents Another entrance/exit besides just the one currently existing. additional employee housing expansion of the park & rec facilities? would covered/indoor tennis courts be possible? Town of Avon employee housing option. Although no longer a wildridge resident, Wildridge is a great neighborhood and I believe this is good use of that building so long as it all as kept as community space and not re-purposed for full residential like surrounding lots have been. Just cut the Grass in WildRidge along Avon's right of way Maybe the residents up there should decide since they will have to live with it. I'm against employee housing! Entire building should be employee housing; no preference for first responders Live in Wildridge. A community center woudlnto be used enought to make it viable. HOUSING!! I think this should be decided by Wildridge residents Pickleball lines on basketball court with portable net please. expand the park or a community Garden or both Satelite post office and small convenience store. make this a hub for residents to meet and gather Please enable teen nights at a community center! Expand existing park area None Playground Employee Housing!!!!! residential needed. Affordable for sale condos. There are 8 bedrooms at the new fire station and currently only 4 will be occupied at a time. I don't think fire needs more housing. Community Center could be hybrid meeting room, and un-manned free weights room. Pls improve pocket park: replace sand with wood chips and add an infant bucket swing. A community gazebo /picnic area for wildridge residents I think the fire department has wasted enough of our money and they can build there own housing. Would prefer to see a coffee shop/small bar or some other gathering idea rather than just another meeting room A Wildridge "Cheers" that is a pedestrian friendly gathering space with small coffee shop/pub/snacks with summer outdoor seating. Create a variance for parking requirements so that county parking requirements wont be a requirement. Look at how much use The Rose gets in Edwards crammed into such a small space with outdoor seating. Bus stop What other ideas do you have for the Wildridge Fire House building?21 ATTACHMENT B 104 | Appendix Lot E at Village at Avon is located at the main entrance along Highway 6. Until future development for “school” purposes occurs on this site, the land is available for interim uses on Lot E. 22 Question Strongly unsupportive Somewhat unsupportive Somewhat supportive Strongly supportive Total Open space with passive elements like lawn and trees 6%9 8%12 29%42 57%82 145 Community gardens 8%11 14%21 35%51 43%63 146 Dog park 21%32 11%17 28%44 40%62 155 LOT E 6% 8% 21% 8% 14% 11% 29% 35% 28% 57% 43% 40% OPEN SPACE WITH PASSIVE ELEMENTS LIKE LAWN AND TREES COMMUNITY GARDENS DOG PARK LOT E Strongly Unsupportive Somewhat Unsupportive Somewhat Supportive Strongly Supportive ATTACHMENT B 105 What other ideas do you have for the Lot E parcel?23 Write-in responses What other ideas do you have for the Lot E parcel? Write your ideas below. Dog park Botanical Gardens Trails to connect Walmart and town. Clean up the area looks like crap. I would make it passive use because there will be a huge resistance if the community were to lose a dog park or community gardens when a school goes in. Need better options, dog park is better located near Nottingham Park. Recreation park with elements for adults like exterior fitness equipment I think the entire lake has turned into a dog park and noone cleans up after themselves. My dog is always on a leash and has been aggresively acted upon by several other dogs off the leash. DOG PARK These seem to be good uses with the residential areas nearby, however surrounding residents should be consulted and will there be access from the other side of the tracks. Shops & restaurants, like a "Main Street" Keep it open! Gardens and dog park are a great idea. Why is this needed? Who will use it? FENCED dog park so they are not runing into the street dogs and community gardens don't mix well softball field facing Southwest Playground What about an all day dog park instead These are great uses for this area given the high number of utilities that exist on site. It is a terrible location for a school. Recycling Center It's not a nice lot. Maybe people could have raised veggie gardens there like in the big city. Perfect location for a dog park, at least until development in the area occurs. I would like Avon to donate land to Stone Creek Charter School!!! The biggest drawback to families in Avon is our elementary school. Far more Wildridge kids attend SCCS than Avon Elem. We would like a non dual-language option in our town. Some of the stuff listed for the "park site" could go here.. picnic tables, gazebo, basketball courts, etc. Small playground, picnic benches, bbq pits, park benches, access to river, mtn bike trail around perimeter for kids Fenced dog park ATTACHMENT B 106 | Appendix Rate the level of ease you typically experience in finding a parking space during a normal, non-event day on the west side of Avon.24 Answer Results Easy 39%58 Sometimes difficult 40%59 Difficult 20%30 Total 100%147 39% 40% 20% HOW EASY IS IT TO FIND PARKING ON THE WEST SIDE OF AVON? Easy Sometimes difficulty Difficult PARKING AND GETTING AROUND ATTACHMENT B 107 Please tell us when parking shortages occur on the west side of Avon.25 Write-in responses Been here for 8 years now its everyday with all summer activities and sports Weekends and sunny days Late nights. Locals shouldn’t be forced to drive home after supporting local restaurants because of overnight towing laws. Anywhere near Nottingham Park Events Every day in the summer. Overflow parks illegally in Beaver Bench parking lot When the suns out. People use the lake/park Early morning when the rec center is busy early afternoon when the rec center is busy weekends and afternoons Park When the Westin is full and their employees are using lots by the lake or a sunny day. weekday afternoons evenings During the summer in general, it's any nice day (good weather). And in my experience, parking shortages are usually later in the day as work days wind down, i.e. from around 3pm until dusk. Sunny weekend beach days at the lake Post Office, 1st Bank, Liquor Store Weekends Off season and weekends and all public concerts and events Weekend Weekends, nice days. Avon Elementary School - when school in is session. Nottingham Beach Parking lot - all the time. Ski season, library events, high guest season when hotel employees fill the spaces events in park Every summer evening Weekends Avon is unwelcoming to visitors and needs a free parking area and a convenient way to access town. Shopping is a drive to shopping mall to shopping mall and rarely allows for safe walking from storefront area to storefront area. at music events I walk everywhere Not enough parking for the beach. any time in summer it's tough to find a spot in the lot of W. Beaver Creek blvd and really anywhere close to the park Everywhere Random occasion Parking issue arrive when you have back in on street parking in front of post office ATTACHMENT B 108 | Appendix If you think there is a parking problem on the west side of Avon, then indicate the locations?26 Q50 - If you think there is a parking problem on the west side of Avon, then indicate the locations. (Click up to three locations) ATTACHMENT B 109 Where do you typically park when you visit the west side of Avon?27 Q13 - The following questions are regarding parking. Where do you typically park when you visit the west side of Avon? (Click up to three locations) ATTACHMENT B 110 | Appendix Rate the level of ease you typically experience in finding a parking space during a normal, non-event day on the east side of Avon. 28 Answer Results Easy 58%84 Sometimes difficult 33%48 Difficult 8%12 Total 100%144 58% 33% 8% HOW EASY IS IT TO FIND PARKING ON THE EAST SIDE ON AVON? Easy Sometimes difficult Difficult Write-in responses Seems to be daily now these days. We need affordable housing and public parking City Market parking lot City Market on busy days with tourists. varies Chapel Square - Ski Season and every where near Chapel Square Weekend Weekends ski days, high second home owner visit times, most nights A convenient free bus system through town would encourage visitors to visit all sections of town with ease. City Market is the worst. No but how about a parking structure by Avon elementary school City Market lot is not "driver" friendly - and often very crowded Please tell us when parking shortages occur on the east side of Avon.29 ATTACHMENT B 111 If you think there is a parking problem on the east side of Avon, then indicate the locations?30Q44 - If you think there is a parking problem on the east side of Avon, then indicate the locations. (Click up to three locations) ATTACHMENT B 112 | Appendix Where do you typically park when you visit the east side of Avon?31Q52 - Where do you typically park when you visit the east side of Avon? (click up to three locations) ATTACHMENT B 113 Please rank the quality of the pedestrian and cycling experience on the west side of Avon.32 Answer Results Excellent 13%18 Good 41%59 Average 31%45 Poor 10%14 Terrible 5%7 Total 100%143 13% 41% 31% 10% 5% WHAT PEOPLE THINK ABOUT THE PEDESTRIAN AND BICYCLE EXPERIENCE ON WEST SIDE OF AVON Excellent Good Average Poor Terrible ATTACHMENT B 114 | Appendix Please indicate the location where improved pedestrian or cyclist facilities are needed most on the west side of Avon. (Click up to three locations)33Q56 - Please indicate the locations where improved pedestrian or cyclist facilities are needed most on the west side of Avon. (Click up to three locations) ATTACHMENT B 115 Indicate additional details below about pedestrian or cyclist facilities for the west side of Avon.34 Write-in responses Indicate additional details below about pedestrian or cyclist facilities fo... Widen road a bit. Repurpose the tracks, build a boardwalk Cyclists cut through Walgreens (Sun Road) most don't use roundabout I-70 underpass at Metcalf Road Roundabouts are difficult as a cyclist. I usually ride on sidewalks on main road. Would prefer to avoid it entirely but there is no other way to work on north side of I-70. Not sure what best solution would be but worth exploring I live on the west side of Avon and I appreciate that I can walk easily in the area the more we can have lights at crossings the better Train tracks Paths are uneven and need repair and no center line for dual traffic. Signage needed for path courtesy On W Beaver Creek Blvd near intersection with Lake St. needs sidewalk. Very easy to walk/bike around. It's great! I think cyclist should have to register there bike if using streets or paths, they can be rude Better connection to trail along the river. Maybe an access point near the current Town Hall location The road work being completed now is helping with this tremendously Avon will never be Biker Friendly. The current location of the OVER SUBSCRIBED Avon Post Office prevents that. There are no real bike/car related issues. I ride that daily. So we dont need bike lanes or a road diet, but we do need sidewalks on Nottingham Road, the conditions there for children getting off the school bus and mothers pushing babies in strollers on the shoulder of the road is very dangerous! why cant the town have bicycle rider education courses and teach bicycle riders the rules of using the roads to ride on instead of painting up our streets??? Pedestrians hit by disc golf Cyclists do NOT obey traffic laws and do whatever they wish - more enforcement is needed for safety. Cross walks are ignored and some are too close to the roundabouts where cars are making turns. Can't see the pedestrians until they walk out in front of a car. bike path too narrow and used by cyclists, children in strollers, dogs with leashes (difficult to ride bike) along route 6 across from the elk lot It would be nice to hace separate bike/pedestrian trails in Nottingham Park in order to avoid potential collisions Bigger path W BC Blvd needs a bike lane that doesn't allow vehicle parking in it. The Sharrows on Avon Road are confusing for vehicles thus unsafe for cyclists. Avon's "islands of stores" layout does not encourage walking from one cluster of stores to another. This could be significantly be improved by better design (like a break in the wall between City Market & Pier 1) as well as pedestrian crossings with protection (lights) Stop catering to bycyxles brag break the laws and don't use stop signs. ATTACHMENT B 116 | Appendix More connections to river trail, continue improvements to west beaver creek blvd, bridge crossing for pedestrians over Avon road New Road markings are horrible, get rid of them and go back to how it was. Widen bike paths to make it safer for pedestrians and bikers. Consider dirt trail along side of paved trail Gets too crowded in summer and becomes scary with bike/walking traffic together Add wider paths through lake side of park and by library seasons building. Not on west beaver creek blvd Write-in responses (continued)Please rank the quality of the pedestrian and cycling experience on the east side of Avon.35 Answer Results Excellent 7%10 Good 26%35 Average 42%57 Poor 18%25 Terrible 7%10 Total 100%137 7% 26% 42% 18% 7% WHAT PEOPLE THINK ABOUT THE PEDESTRIAN AND BICYCLE EXPERIENCE ON THE EAST SIDE OF AVON Excellent Good Average Poor Terrible ATTACHMENT B 117 Please indicate the location where improved pedestrian or cyclist facilities are needed most on the east side of Avon. (Click up to three locations)36Q60 - Please indicate the locations where improved pedestrian or cyclist facilities are needed most on the east side of Avon. (Click up to three locations) ATTACHMENT B 118 | Appendix Indicate additional details below about pedestrian or cyclist facilities for the east side of Avon.37 Write-in responses Indicate additional details below about pedestrian or cyclist facilities fo... There is none. Have the boardwalk lead pedestrians to East Avon businesses Need sidewalks on E & W Beaver Creek Blvd Lanes on Benchmark & Beaver Creek Pl to City Market, and between city market and walmart would be great It would be neat if the railroad tracks could undergo a "rails to trails" improvement The new link to Eagle Vail is good. A path on road to Walmart could be added. can be uncomfortable in traffic Avon "cant' fix" the Biker problem. Traer Creek's land is the only chance Avon has. Drivers and bike riders are fine sharing the road, no need for any improvement or road diets. Same as above on west side. few dedicated bike paths...I use the road and dodge the cars myself there are no sidewalks to go from west to east side The town wasn't really concieved with pedestrians or cyclists in mind. None Sidewalks are the only options and are confusing and non-direct. Roadway throughout East Avon need better on road cycling facilities to remove cyclists from sidewalks and allow pedestrians to have a more enjoyable experience. See the comments for W. Avon Railroad track crossing where people currently use, continue improvements You have great possibilites of adding a paved path all the way to Walmart along the road. Also another good spot for a dirt trail that walkers and mtn bike users could use. Singletrack along railroad track an option? This could connect Minturn-Edwards ATTACHMENT B 119 Please indicate your age.38 Answer Results under 18 3%4 19 to 24 5%8 25 to 34 24%37 35 to 44 21%32 45 to 54 21%33 55 to 64 10%16 65 to 74 14%22 75 to 84 2%3 85 or older 1%1 Total 100%156 3%5% 24% 21% 21% 10% 14% 2% 1% SURVEY PARTICIPANT AGES under 18 19 to 24 25 to 34 35 to 44 45 to 54 55 to 64 65 to 74 75 to 84 85 or older SURVEY PARTICIPANTS DEMOGRAPHICS Is the Avon area or Vail Valley your primary or secondary residence?39 Answer Results Primary residence 91%103 Secondary residence 9%10 Total 100%113 91% 9% PRIMARY AND SECONDARY RESIDENCE Primary residence Secondary residence ATTACHMENT B 120 | Appendix How long have you lived in the Avon area or the Vail Valley?40 Answer Results Less than one year 4%5 One to three years 10%11 Three to ten years 27%31 Ten years or longer 59%67 Total 100%114 4%10% 27%59% HOW LONG SURVEY PARTICIPANTS HAVE LIVED IN THE AVON AREA Less than one year one to three years three to ten years ten years or longer What housing type best describes your home in Avon or the Vail Valley?41 Answer Results Single-family house 23%27 Condominium 44%51 Townhouse 13%15 Apartment 14%16 Mobile home 1%1 Other (please specify)4%5 Total 100%115 Write-in responses Duplex Duplex rental Duplex Duplex 23% 44% 13% 14% 1% 4% SINGLE-FAMILY HOUSE CONDOMINIUM TOWNHOUSE APARTMENT MOBILE HOME OTHER (PLEASE INDICATE) HOUSING TYPES OF SURVEY PARTICIPANTS ATTACHMENT B 121 Where is your residence in Avon or the Vail Valley?42 Answer Results Avon: East Commercial and Residential Core area (ie Chapel Square, Benchmark Plaza, Christie Lodge, Avon Plaza) 1%1 Avon: West Commercial and Residential Core area (ie The Seasons at Avon, Lodge at Avon Center, Sheraton, Comfort Inn) 7%11 Avon: Nottingham Park/ Sunridge/ Liftview/ Brookside areas 24%38 Avon: Aspens Mobile Home Village/ Westlake Village areas 1%2 Avon: Nottingham Road/ Metcalf Road areas 4%7 Avon: Wildridge/ Wildwood areas 16%25 Avon: Mountain Star area 1%1 Avon: Hurd/ Eaglebend areas 9%14 Avon: Swift Gulch Road/ Traer Creek areas (ie Buffalo Ridge Apartments) 4%6 Beaver Creek 3%4 Vail 4%7 Elsewhere in Eagle County 25%39 Other (please specify)2%3 Total 100%158 Eagle vail Eagle Miller Ranch, Edwards Eagle-vail Miller Ranch Edwards soon to be avon Miller Ranch Edwards Edwards, but I work in Avon and am there regularly Eagle-Vail Minturn Eagle Vail Eagle, I work in Avon Edwards EAGLE Edwards eagle-vail Edwards Write-in responses Single tree Edwards Eagle-vail Edwards Pazzo's employee live in Red Cliff Edwards Edwards Eagle County Edwards edwards Arrowhead eagle vail Homestead Edwards - But I work in Avon daily Edwards-Squaw Creek Rd. Eagle Vail Edwards Edwards Arrowhead..no town to speak of.. wolcott ATTACHMENT B 122 | Appendix Where is your residence in Avon or the Vail Valley? (continued)42 1% 7% 24% 1% 4% 16% 1% 9% 4% 3% 4% 25% 2% AVON: EAST COMMERCIAL AND RESIDENTIAL CORE AREA (I.E. CHAPEL SQUARE, BENCHMARK PLAZA, CHRISTIE LODGE, AVON PLAZA) AVON: WEST COMMERCIAL AND RESIDENTIAL CORE AREA (I.E. THE SEASONS AT AVON, LODGE AT AVON CENTER, SHERATON, COMFORT INN) AVON: NOTTINGHAM PARK/ SUNRIDGE/ LIFTVIEW/ BROOKSIDE AREAS AVON: ASPENS MOBILE HOME VILLAGE/ WESTLAKE VILLAGE AREAS AVON: NOTTINGHAM ROAD/ METCALF ROAD AREAS AVON: WILDRIDGE/ WILDWOOD AREAS AVON: MOUNTAIN STAR AREA AVON: HURD LANE/ EAGLEBEND AREAS AVON: SWIFT GULCH ROAD/ TRAER CREEK AREAS (I.E. BUFFALO RIDGE APARTMENTS) BEAVER CREEK VAIL ELSEWHERE IN EAGLE COUNTY (PLEASE SPECIFY) OTHER (PLEASE SPECIFY) WHERE DO THE SURVEY PARTICIPANTS LIVE? ATTACHMENT B 123 POPULATION TRENDS Between 2000 and 2014, Avon’s population grew by 15%. Avon added 823 residents during this time, while the county as a whole added 10,574 residents. Total population figures increase significantly during winter and summer tourism seasons. Source: Colorado State Demographer AVERAGE HOUSEHOLD SIZE Average household size in Avon compared to Eagle County and the state of Colorado shows that Avon has, on average, a slightly higher household size. Source: Colorado State Demographer 1990 2000 2010 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 1990 2000 2014 2.3 2.35 2.4 2.45 2.5 2.55 2.6 2.65 2.7 2.75 2.8 2.85 Avon Eagle County Colorado TOWN OF AVON DEMOGRAPHICS ATTACHMENT B 124 | Appendix 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00%under 5 years5 to 910 to 1415 to 1920 to 2425 to 2930 to 3435 to 3940 to 4445 to 4950 to 5455 to 5960 to 6465 to 6970 to 7475 to 7980 to 8485 years and overPOPULATION CHARACTERISTICS The population distribution by age of Avon is generally younger than Eagle County. Source: US Census Bureau, 2014 32% 23% 45% HOUSING OWNERSHIP Avon’s housing occupancy is made up of renter occupied units, owner occupied units, and vacant units. Vacant units are defined as no one living at the property at the time of the survey, unless the occupants are only temporarily absent.Owner occupied units Renter occupied units Vacant units Town of Avon Eagle County ATTACHMENT B 125 SUN AND SHADE STUDIES March 20 - 8:00 am June 20 - 8:00 am September 20 - 8:00 am December 21 - 8:00 am March 20 - 10:00 am June 20 - 10:00 am September 20 - 10:00 am December 21 - 10:00 am March 20 - 12:00 pm June 20 - 12:00 pm September 20 - 12:00 pm December 21 - 12:00 pm March 20 - 2:00 pm June 20 - 2:00 pm September 20 - 2:00 pm December 21 - 2:00 pm March 20 - 4:00 pm June 20 - 4:00 pm September 20 - 4:00 pm December 21 - 4:00 pm TRACT G ATTACHMENT B 126 | Appendix LOT 5 March 20 - 8:00 am June 20 - 8:00 am September 20 - 8:00 am December 21 - 8:00 am March 20 - 10:00 am June 20 - 10:00 am September 20 - 10:00 am December 21 - 10:00 am March 20 - 12:00 pm June 20 - 12:00 pm September 20 - 12:00 pm December 21 - 12:00 pm March 20 - 2:00 pm June 20 - 2:00 pm September 20 - 2:00 pm December 21 - 2:00 pm March 20 - 4:00 pm June 20 - 4:00 pm September 20 - 4:00 pm December 21 - 4:00 pm ATTACHMENT B 127 WILDRIDGE FIRE HOUSE March 20 - 8:00 am June 20 - 8:00 am September 20 - 8:00 am December 21 - 8:00 am March 20 - 10:00 am June 20 - 10:00 am September 20 - 10:00 am December 21 - 10:00 am March 20 - 12:00 pm June 20 - 12:00 pm September 20 - 12:00 pm December 21 - 12:00 pm March 20 - 2:00 pm June 20 - 2:00 pm September 20 - 2:00 pm December 21 - 2:00 pm March 20 - 4:00 pm June 20 - 4:00 pm September 20 - 4:00 pm December 21 - 4:00 pm ATTACHMENT B 128 | Appendix March 20 - 8:00 am June 20 - 8:00 am September 20 - 8:00 am December 21 - 8:00 am March 20 - 10:00 am June 20 - 10:00 am September 20 - 10:00 am December 21 - 10:00 am March 20 - 12:00 pm June 20 - 12:00 pm September 20 - 12:00 pm December 21 - 12:00 pm March 20 - 2:00 pm June 20 - 2:00 pm September 20 - 2:00 pm December 21 - 2:00 pm March 20 - 4:00 pm June 20 - 4:00 pm September 20 - 4:00 pm December 21 - 4:00 pm SWIFT GULCH ATTACHMENT B 129 SLOPE STUDIES 0’N 50’100’200’ TRACT G ATTACHMENT B 130 | Appendix 0’N 20’40’80’ LOT 5 ATTACHMENT B 131 0’N 10’20’40’ WILDRIDGE FIRE HOUSE ATTACHMENT B 132 | Appendix 0’N 50’100’200’ SWIFT GULCH ATTACHMENT B 133 PAGE INTENTIONALLY LEFT BLANK ATTACHMENT B ASHEVILLE • ASPEN • AUSTIN • CHICAGO • DENVER • DUBAI • HOUSTON • LAKE TAHOE • LOS ANGELES • SHANGHAI DW LEGACY DESIGN® We believe that when environment, economics, art and community are combined in harmony with the dictates of the land and needs of society, magical places result — sustainable places of timeless beauty, significant value and enduring quality, places that lift the spirit. Design Workshop is dedicated to creating Legacy projects: for our clients, for society and for the well-being of our planet. ATTACHMENT B ATTACHMENT C 1 March 13, 2018 COUNCIL COMMENTS SUMMARY The following summary lists comments by Town Council, property by property, at the March 13, 2018, during the review of the Town of Avon Town‐Owned Properties Plan. Comments are organized by areas where staff understood a majority of the Council was in support of key elements in the plan and/or provided direction for changes to the document; followed by areas, where majority direction was not understood from Council comment(s). Where majority direction was understood, an Amendment to the Plan has been drafted for incorporation into First Reading of the Ordinance. Wildwood Properties Majority of Council: Direction  Support for workforce housing o Opportunity for a public‐private partnership; o A for‐sale project may be considered for approval by the voters will be needed AMENDMENT TO THE PLAN: PAGE 56 ‐ FUNDING – “Development of workforce housing also provides an opportunity for a public‐private partnership. The site may be evaluated as a for‐sale worker housing project, subject to voter approval.” School Site (Planning Area E) Majority of Council: Direction  Support uses as stated except dog park  Add Temporary housing as potential use, however do not displace other uses listed AMENDMENT TO THE PLAN: PAGE 50 ‐ DEVELOPMENT CONCEPT, add section titled “TEMPORARY HOUSING. Through careful site planning, the flexibility of temporary housing can assist with filling the demand for local workforce housing.” Majority Direction to be Determined  Is there demand for a dog park in this location? Wildridge Fire House Majority of Council: Direction  Support workforce housing on all floors  Opportunity for public‐private partnership AMENDMENT TO THE PLAN: PAGE 30 – EMPLOYEE HOUSING “In developing housing on the first floor, evaluate public‐private partnership opportunity.” Majority Direction: TBD  Do not preclude a community center/community gathering space on 1st floor as an interim use. ATTACHMENT C 2 If majority of Council would like to have an interim use consider: PAGE 30 ‐ below EMPLOYEE HOUSING section, add “INTERIM USE. The 1st floor can accommodate a variety of uses to directly benefit the Wildridge Community, including but not limited to birthday parties, civic engagement meetings, and classes.” Public Works Site (Lot 5) Majority of Council: Direction  Full support for public works operations and recycling center. AMENDMENT TO THE PLAN: None Majority Direction: TBD  Polystyrene compactor could be potential use in conjunction with recycling center, although the site is not as centrally located as desired for such use. If majority of Council would like to entertain polystyrene compactor use consider: PAGE 40 – PHASE 1 SECTION, add “Evaluate polystyrene compactor and similar ancillary uses to recycling drop‐off when site planning for recycling center relocation.” Swift Gulch Properties Majority of Council: Direction  Continue to look at housing on this property. AMENDMENT TO THE PLAN: None Park Site Majority of Council: Direction  Could be better suited for a dog park as an additional use.  No development should take place until first building permit of adjacent property is pulled AMENDMENT TO THE PLAN: None Tract G Majority of Council: Direction  There does not seem to be the need for a pump track. Should be removed.  Support for the Barn.  Library/Fire/Rec Center/Barn all tie together – campus of spaces/ live‐work style community to be planned together. AMENDMENTS TO THE PLAN: o Remove “Beginner Pump Track” from Legend on PAGE 22, and graphic from Page 23, PROPOSED CONCEPT PLAN. ATTACHMENT C 3 o Update PROPOSED CONCEPT PLAN map to show defined area, including old Town Hall site, 351 Benchmark Property, Library, Recreation Center, and Pedestrian Mall connection. (See map below) The area will cross reference PHASING AND FUNDING (PAGE 24) narrative that explains how future joint planning of Cultural/Economic Development/Educational uses within the area will happen simultaneously. Majority Direction: TBD  Addition of new parking on Benchmark Road (No. 15). If majority of Council would like to pursue parking on Benchmark Road in the short term: o No changes are necessary as the PROPOSED CONCEPT PLAN indicates parking and the PHASING AND FUNDING section (PAGE 24) indicates that parking will be added as ‘Phase I’ of plan implementation. If the Council does not agree with adding parking spaces to Benchmark Road (and Lake Street): o Legend for PROPOSED CONCEPT PLAN, graphic update to PROPOSED CONCEPT PLAN (PAGE 23), and corresponding information on PARKING analysis on PAGE 25 will be updated to remove mention of new parking. Majority Direction: TBD  Mixed response to Ice sheet; near Rec Center may be better fit for location. If majority of Council agrees with ice sheet/game plaza near the Recreation Center: o PROPOSED CONCEPT PLAN (PAGE 23), the map will be updated. If there is not majority direction to move the graphic of the ice sheet/game plaza: o Alternatively, the graphic of an ice sheet can be removed from the Plan and the “Ice Rink/Game Plaza” will remain in the list of programmatic uses but final location not determined. Majority Direction: TBD  Look at map and either use one large circle with numbers, or remove smaller numbers. If the majority of Council agrees with changes to PROPOSED CONCEPT PLAN (PAGE 23) graphic, o The numbers will be removed, and only the structure depictions (i.e. Barn) will be retained. If there is not majority agreement to change the Legend/Plan layout, no changes to the Plan are required. If formatting change is not majority direction: o No changes to the Plan. ATTACHMENT C 4 Majority Direction: TBD  Move beach restrooms closer to parking lot. If Council desires to show actual structure location closer to parking lot: o Keyed Legend for Beach Restrooms or structure will be indicated on PROPOSED DEVELOPMENT PLAN close to Lot 16 parking lot. If there is not majority direction to move the beach restroom facilities: o All numbers can be removed from PAGE 23 as suggested during the last meeting and the exact location of restroom facilities will be determined by the Parks Work Group and presented to Council in the future prior to construction. Majority Direction: TBD  Northwest corner of lake should be called out as learning opportunity (i.e. Walking Mountains) If majority of Council desires to see educational opportunities with landscaping in this location: o “Landscape Learning Area” will be added to LEGEND (PAGE 22). If educational landscape learning area is not desired: o No changes to the Plan. Majority Direction: TBD  Be sure to show the trail connection to river. If majority of Council desires to show the trail connection to the river: o Amend PAGE 26, TRAIL HIERARCHY graphic to expand scale of map and show path connecting railroad crossing down to Riverfront Path as ‘Future Connection’. Text on PAGE 26 currently reads “The Eagle Valley Trail lies to the south of Tract G parcel and future efforts should be made to strengthen to connect from Tract G to the regional trail”. If there is not majority direction on the patch connection: o Text on PAGE 26 referring to the path connection will be deleted, and no changes to TRAIL HIERARCHY graphic. Majority Direction: TBD  Mikaela Way closure at Pedestrian Mall crossing to increase connectivity and visual connection from Mall to Park. Similar design to 2008 West Town Center Plan. If majority of Council determines that an eventual street closure is preferred: o Graphic on PROPOSED CONCEPT PLAN (PAGE 23) will be updated similar to “Proposed High Amenity Bicycle Pedestrian Facility” line weight that connect West Beaver Creek Blvd to Main Street Mall), along with cul‐de‐sac at Library closing Mikaela Way as a through Road. If there is not majority consensus: ATTACHMENT C 5 o No changes to the Plan. Majority Direction: TBD  Structured parking for Recreation Center project, with additional athletic space. If majority direction includes specificity of a structured parking for Recreation Center expansion: o No changes to Plan. PAGE 25 references “Expansion studies may include first floor structured parking” If majority does not determine that ground level (50 spaces as called out on PROPOSED CONCEPT PLAN) is not worth pursuing: o Update PROPOSED CONCEPT PLAN by removing note “50 Ground Level Spaces” – PAGE 23 o Amend PARKING section on PAGE 25 to remove reference to structured parking. Majority Direction: TBD  Splash pad at the lake and using lake water should be option. If specific location of splash pad near lake is majority direction by Council: o Add Splash Pad reference on PROPOSED CONCEPT PLAN (PAGE 23). If Council majority does not favor a splash pad near the lake: o No changes to the Plan. Miscellaneous Comments from March 13, 2018 Meeting not warranting majority Direction:  Funding discussions should follow the plan adoption.  The plan must be updated and revisited frequently.  No need for a conference center.  Do not over program the park.  Be sure parking and bike racks are available.  Start discussion with Library and explore what is happening at Eagle Library and future possibilities. ATTACHMENT C 6 TOWN-OWNED PROPERTIES PLAN TIMELINE December 2016 Consultant Selection • RFP and consultant selection January 2017 Project Startup • Background Information Collection February 22-23, 2017 Stakeholder Meetings & Charrette • Preliminary review of all Town Properties • Wildridge Community Meeting • Three alternatives were developed based upon input April 2017 Open House • Prioritization Exercises • Review of Multi-modal conditions in Town June 2017 Public Meeting • Draft Plan released • Dot Voting and Prioritization Exercises August 1, 2017 Planning & Zoning Review • Public Hearing • Recommendation forwarded to Council to advance Hahnewald Barn planning • Additional amendments to the Plan were requested (i.e. no disc golf) August 22, 2017 Council Review of Barn • Town Council authorized engagement of architectural/engineering services to study Barn relocation to Tract G, including estimates of all costs. September – October 2017 Barn Study • RFP for architectural services • Public “charrette” to site the barn and engage other professionals (barn mover, civil) November 14, 2017 Barn Study Results Presented • Council recommended cost savings options and working with Historic Committee January 15, 2018 Final Draft Published • Staff determination that Mobility Plan be utilized as reference document • Public Adoption hearings scheduled and informational sessions advertised January 31 – February 12 Informational Sessions • Survey Instrument for Final Draft Plan published • Five (5) informational sessions conducted to distribute information about the project. February 20, 2018 Planning & Zoning Public Hearing • Recommendation to Town Council March - April 2018 Town Council Adoption ATTACHMENT D Dear Mayor and Avon Town Council, I listened with great interest to your discussion tonight related to the potential relocation of the historic Hahnewald Barn to Nottingham Park along with your desire to develop a cultural arts program for the Town of Avon. Sometimes, municipalities can learn from each other. To that end, I would like to share some information with you that you might find helpful. The similarities are striking. In 1991, Greenwood Village dedicated the Greenwood Village Arts and Humanities Center, also known as the Curtis Arts Center. The arts center is located in the first school house (Curtis School) built within the Village circa 1914. After falling into private hands, the school house was acquired by the Village and moved to a new foundation adjacent to a village park in an effort to preserve the rich rural history of Greenwood Village. Over the past three decades, the Curtis Arts Center has been the location of many community fine arts events and activities for adults and children including art shows, demonstrations, instruction, benefits, workshops, visiting artists, etc. It has also become an integral part of the summer parks program. The building is available for group rental when appropriate. The arts center operates under the Greenwood Village Parks and Recreation Department. It is funded by grants as well as the Village. The Village funds a part-time Curtis Arts Center Coordinator who oversees the operations and programming. The Village established an Arts and Humanities Council which is comprised of community members who apply and are appointed by the City Council. The Arts and Humanities Council makes suggestions and decisions about the arts center programming, community events and makes recommendations to the City Council on the purchase of community outdoor art. They also assist the director during community wide events. Each year college scholarships are awarded to local students who are planning to major in art. The scholarships are funded by an annual art auction of pieces donated by local artists. The Village maintains control of the building, rental, programming, etc. If any of you are interested, I am sure Greenwood Village would be happy to answer questions about the organization and operation of the Arts Center or even provide a tour or meet with interested parties. You can contact Suzanne Moore, Greenwood Village Director of Parks and Recreation sm000re(aD-greenwoodvillage.com or the Curtis Arts Center Coordinator listed on the web site. For those of you interested, more information can be found on the Greenwood Village web site. There you can find the history of the Curtis School as well as information about upcoming programming. areenwoodvillaae.com/1247/Curtis-Center-for-the-Arts ATTACHMENT E Scientific & Cultural Facilities District Through the Arapahoe County Scientific and Cultural Facilities District, the Curtis Arts and Humanities Center is enriched by grants ..... Respectfully, Bette Todd ATTACHMENT E From: Pat Nolan [mailto:pmnolan85@gmail.com] Sent: Tuesday, March 13, 2018 6:26 AM To: Sarah Smith <strattoncs@comcast.net> Subject: Hahnewald barn Hi Sarah, I have a caregiver support meeting today so I am unable to attend the Barn meeting tonight. I am in favor of having the barn relocated and sending that out for RFPs. Thanks for you work! Pat ATTACHMENT E Tamra Nottingham Underwood PO Box 1661 Avon, CO 81620 underwoodavon@comcast.net March 13, 2018 Dear Avon Town Council: I apologize that I will miss the meeting this evening as I will be out of town. It's no secret that I fully support moving the Hahnewald Barn to Harry A. Nottingham Park, and I urge you to take the next steps in exploring this once in a lifetime opportunity. Thomas Edison said, "Opportunity is missed by most people because it is dressed in overalls and looks like work." Yes, there is a lot of work to be done but saving the Hahnewald Barn and moving it to the park to become a completely unique multi -use facility is Avon's opportunity. It our opportunity alone; no one else in the valley can do this, or will have this extraordinary facility when it is done. As you know, if we miss this opportunity it is gone forever. Which is why I ask you to please, tonight, direct staff to issue an RFP for architectural/engineering/general contracting services; this is the only way we can all understand the essential details about cost, design, uses, and the other intricacies involved. Furthermore, as a next step, I ask that you direct staff to formally engage the many stakeholders (other than fanatical historic preservationists, like me) to explore the myriad uses a unique facility of this nature will host. Thank you for your interest thus far, and I look forward to working with you to further Avon's opportunity with the Hahnewald Barn. Very truly yours Wamra Nottingham Underwood Avon Resident Member, Avon Historic Preservation Advisory Board ATTACHMENT E 1 From: Carolyn Swanepoel Sent: Friday, February 02, 2018 10:57 PM To: John Curutchet Subject: INDOOR PICKLEBALL Sir: I understand the Avon Planning Board is meeting to discuss the possibility of building a building that could accommodate indoor pickleball. There is scarcely a better use for it than to offer a broad mix of athletes ‐‐ young and old ‐‐ a facility to play this fast‐growing sport year 'round and especially during winter and inclimate weather. While pickleball appeals greatly to seniors, many schools are now including it in their physical ed. classes. Four pickleball courts can be built on the same space as one tennis court. Result: 16 people are in action vs. only 4 assuming the play is doubles and not singles. Pickleball is almost always played in the doubles format. And since the courts are smaller, there is less distance to run again appealing to athletes of all ages. It's lots easier for both seniors and young people to play this game. It is a quick "learn" usually resulting in a good game after about 20 minutes of instruction. Gypsum is an excellent example of how the Gypsum Rec. Center and the pickleball courts at Cotton Ranch move players back and forth on a schedule depending on weather conditions. Since the sport came to that area it isn't unusual to see 30‐40 players in action at one time. The same success would be sure to occur in Avon particularly since there is a greater population involved. The building under consideration would surely not be used for pickleball exclusively, but with reasonable specifications such as ceiling height and court lines a reasonable distance from walls, this fast growing, easy to learn and fun to play sport could be centered in Avon where the concentrated local population will have the best indoor facility in the valley. The Avon Planning Board and Avon Rec. District have a unique opportunity. When finished, I believe you will find an indoor pickleball facility both exciting and rewarding and definitely in high demand. ‐‐ Carolyn Swanepoel ATTACHMENT E 1 From: mindy feldman Sent: Sunday, February 04, 2018 12:49 PM To: John Curutchet Subject: Indoor Facility Hi, I had the local Radio Shack store for 30 years in Avon. I also own a house in Wildridge and love it here. I finally have time to enjoy my life after many years of raising 3 daughters and working long hours at the store. I took up pickleball 4 years ago and am addicted like thousands of other people as it is the fastest growing racquet sport in the country. I am not able to attend the meeting because I am actually in Arizona at a pickleball resort. I would love to see you put in a multi‐use facility in Avon. I have been all over the country and played in multi‐use gyms. Here are some things that would make for good pickleball playing. ‐It would be great if it could accommodate 3 courts. ‐The lighting needs to be special to prevent glare on the courts. ATTACHMENT E 2 ‐The lines should be a bright color as they are mixed with the basketball and other sports. Even thought it is usually the seniors that play all ages are starting. Our aging eyes need great lighting and bright lines. And most of all during the winter alot of us have stopped outdoor winter sports and would love to play pickleball a few times a week like they do in Gypsum and Vail. One last point is whenever we travel now we only go to places that have established pickleball programs and nice courts. I think it would be an added value to our town. Thank you for your consideration on this! Kind regards, Mindy Feldman ATTACHMENT E 1 From: John Curutchet Sent: Monday, February 05, 2018 3:58 PM To: engage Subject: FW: Rec Center Expansion. From: CHARLES PENWILL Sent: Saturday, February 03, 2018 9:20 AM To: John Curutchet Subject: Rec Center Expansion. John, you seem to be getting quite a few letters from the PB crowd in favor of a gym, and I would add my name to the list. Hope you can get these comments to the "committee". As a long-time local (1971) it has always amazed me that Vail never built a Rec Center, and now that they are looking for entertainment alternatives (softer winters), they are regretting this. Avon has the opportunity to step in and expand their role with a customer base that stretches from Vail Pass to Eagle.Plenty of user fees to be found in Vail, Beaver Creek, Bachelor Gulch, Arrowhead, Singletree, Cordillera, Red Sky Ranch etc. A place to play basketball, volleyball,and yes...pickleball, without relying on school district facilities, would be a major step forward.While there are other pieces to the rec.plan, I believe a rec center addition would offer by far the most bang for the buck. Thanks. PS Would be happy to "consult" on the design to make sure it works for PB! ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Susan Orick Sent: Saturday, February 03, 2018 11:56 AM To: John Curutchet Subject: Pickle ball We spent last summer in Avon and plan to come back next summer with the intent of buying a place of our own rather than renting. One of the main reasons we enjoyed the summer was playing pickle ball in Avon. We are wintering in Florida right now where we continue to play five days a week. I can’t explain to you why my husband and I enjoy it so much, but we would rather be on the court for 2 or 3 hours a day getting exercise and being challenged than going for a walk or hike. Plus we have the opportunity to meet and make many new friends. Now we feel like we are part of the Avon community. Please please continue to invest in pickle ball. Indoor courts would be amazing and would keep us fit throughout the year! Thank you for listening to our point of view, Susan and Ed Orick ATTACHMENT E 1 From: Annah Sent: Tuesday, February 06, 2018 11:02 AM To: engage Subject: Save the barn I am writing to voice my support of relocating the Hahnewald Barn to Tract G at Harry A. Nottingham Park, Avon to be used as a possible small theater venue for arts including music, dance and plays, and also a meeting/event space for weddings, conferences, parties etc. Save the barn! Annah Scully ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Margaret Rogers Sent: Tuesday, February 06, 2018 12:58 PM To: John Curutchet Subject: Rec Center Hi John, I’m sorry I was unable to attend the meeting at the fire station last evening. I wanted to let you know that I totally support the expansion of the rec center to include a multi purpose area which would include pickleball. As you know, pickleball is the fastest growing sport in the country. In the last two years it has grown exponentially in the Vail valley. We simply do not have the courts in the Valley to meet the demand. New courts in Avon would help the players and boost the Avon economy. We do go out for lunch and dinner after play. Thank you, Margaret Rogers ATTACHMENT E 1 From: Pedro Campos Sent: Sunday, February 04, 2018 10:39 PM To: Virginia Egger Cc: Louise Duncan ; Bobby Bank ; Matt Pielsticker <mpielsticker@avon.org> Subject: Re: Town of Avon Properties Plan Hi Virginia, Thanks for sending and the opportunity to comment. Especially since I am out of the office this week on business and will miss the meeting. What is the long term plan for parking? Is there still a parking garage facility planned in the West Town Center, or elsewhere in Town? I personally believe the highest and best use of the old Town Hall is a multi-level parking garage, one or two levels underground, and one level above, and with a roof plaza with views of the park and Beaver Creek, and mix of other uses too integrated into the parking garage, similar to uses on the SW corner of the Lionshead Parking Garage. This was as recommended in the Harry Nottingham Park Master Plan from 2009, obviously there is a new direction that has emerged. I don't dislike or oppose the barn relocation, but my opinion is that a multi-use mixed use parking garage will serve the Town better in this location in the long run for parking for events, the library, the rec center, the park, ice rinks and in winter for skier parking too. I think the site is big enough for approx 160 to 200 cars per level and there could be a supply of 400 to 600 cars with 2 to 3 levels. Maybe it sounds unrealistic today but in 15 to 20 years I anticipate that supply will be necessary. Especially if our committee and the Town succeeds and becomes a really popular event destination. BC is charging for parking and the Traer Creek Rodeo Lot will one day be developed (hopefully). I don't see where the 5,000 people coming for the super popular 2035 Man of Cliff are going to park and important to have some convenient parking nearby to the events venue. There are evenings now that it is hard to find a parking spot at the rec center and especially if something is going on at Town Hall or the Library. And when there are events, the rec center parking sort of gets crushed and is hard to access. Vail generates approx 3 million in revenue from parking garages annually and once the bonds are paid for, the parking becomes a great revolving source of revenue. And the other thing it does is get cars off the streets to create exclusive pedestrian environments, which is perhaps the greatest benefit of the parking garages. My two cents.....barn ok but hope it doesn't take away the parking opportunity.... The rest of the plan generally makes sense to me, I've taken a look at it at the Rec Center when I'm picking up one of the Narwhals. Regards, Pedro ATTACHMENT E 1 From: Nancy Dowell Sent: Wednesday, February 07, 2018 12:43 PM To: engage ; John Curutchet Cc: 'Michael Kieler' Subject: pickleball supporter! Hello! My husband and I were in Steamboat Springs over this past weekend for a wedding. We had a chance to play pickleball under a indoor dome with their group at the local Tennis Center on Sunday. It was well attended with 8 courts filled and people waiting to play. They apparently also have other pickleball courts outside. We saw them, but I am not sure how many additional courts they have (maybe 6?). Upon talking with the people there, plans are underway to expand even more to possible host tournaments and the like. Collectively, they think there is both a local need and, hopefully, a positive commercial impact(that would benefit lodging, restaurants and the like). We sure like the sport and are planning on playing tournaments in various places in the country this summer from time to time. More courts, especially those capable of being utilized for tournament play and available in inclement weather including winter, would be a really great idea. There is a lack of places to practice and play most of the year. I am also seeing tourists dropping in with the simple equipment needed. Seniors are out on the courts staying or becoming active (which makes me very happy), people are staying active while recovering from injuries, kids are playing, young adults (with admirable agility!) are mixing in with the group‐ all having an amazing time together. What could be better? Please consider this an endorsement for pickleball with my unwavering support. If you know anyone who has played pickleball, you will likely find them trying to talk you into playing. It is the most enthusiastic group I know! Thank you, Nancy Nancy Dowell Grouse Mountain Grill Beaver Creek Resort ATTACHMENT E 1 From: Darquier, Delfina Sent: Sunday, February 11, 2018 12:00 PM To: engage Subject: Barn relocation I Think the Barn relocation is a fantastic idea. I would love to see the barn keep the look and the historic value. I believe the historic value has to be preserved and it can become such a great venue for so many activities and at the same time, remind everyone of the Avon roots. History preservation is of outmost importance as we live in this plastic worlds, where nothing is made the way things were made in the past. It gives perspective of where we come from. I support this project 100%. Delfina Darquier Real Estate Advisor ENGEL & VÖLKERS, Vail Licensee of Engel & Völkers U.S. Holdings, Inc.63 Avondale Lane Suite C-3 Beaver Creek, CO 81620 ATTACHMENT E 1 From: Laura Thompson Sent: Monday, February 12, 2018 2:42 PM To: engage <engage@avon.org> Subject: Relocation of Hannenwald Barn The history of Avon proved important to the economic development of the Eagle River Valley. Folks who arrive today have no idea there existed anything else but The Westin, Starbucks and Beaver Creek ski resort. The barn could be rented out for events much like the Donavon Pavillon, bringing new revenue to the town. It could also house a small museum depicting the historical evolution of Avon including the railroad, agriculture and recreation. I am keenly aware of the history of Avon having written the book “Beaver Creek” published by Arcadia Publishing in 2014. Thank you for your consideration regarding the preservation of the barn. Laura Thompson P.O. Box 309 Wolcott, CO 81655 ATTACHMENT E 1 From: Tom & Jeanette Hix Sent: Wednesday, February 14, 2018 8:51 AM To: engage Subject: Avon Park I support of relocating the Hahnewald Barn to Tract G at Harry A. Nottingham Park. The renovated Barn would be a great asset to the park and could be used as an events facility, a museum of Avon artifacts, and learning facility . What an asset to the town of Avon. It’s placement in the park would add a uniqueness to the Town of Avon that does not exist at this time. Jeanette Hix 120 East Hurd Lane Unit 102 A ATTACHMENT E 1 Matt Pielsticker Subject:FW: Comment on Firehouse in Wildridge From: Gary McDavid Sent: Wednesday, February 22, 2017 8:32 PM To: Sarah Smith Hymes; Scott Prince Subject: Fire House in Wildridge Hi Sarah and Scott, I saw you at the meeting last night, and had another thought as I was driving home. I am looking at 2 options for the Fire House — the community center and low income housing for fire fighters and other public employees. The community center basically serves the Wildridge community. This could be helpful to the community, but the benefits would go largely to Wildridge even though others might use it. On the other hand, the low income housing for fire fighters option serves all of Avon and the surrounding area. This land had been used as a fire house and so had been used to serve the Avon community as a whole. Using the property as a low income property for fire fighters keeps the focus of that property on serving the Avon Community as a whole. That sounds like a good idea. I suspect that our fire fighters are not well paid, and are often raising families on those salaries. It was mentioned at the meeting that some of them drive in from Denver to be on duty for a period of time and at that time they stay at the fire house. Nevertheless, local housing at a reasonable price might be a meaningful benefit to them. At least it is worth exploring. I favor helping our entire community by helping the fire fighters and their families with housing. This would be a sacrifice by Wildridge, but one I would be willing to support. Perhaps we could combine low income housing with some community center activities — basketball court, playground for kids, etc. Nice seeing you both again, Gary Gary McDavid 5531 Coyote Ridge ATTACHMENT E 1 Matt Pielsticker From: Sent: To: Cc: Subject: Tambi Katieb Wednesday, March 08, 2017 10:14 AM Virginia Egger; ; Matt Pielsticker Terry Smith Tract G planning meeting - Avon Library information Dear Virginia, Becky, Matt, Thank you for holding the stakeholder input meetings on the 22nd for Tract G planning. The meeting organization provided for a relaxed and informal session, and in both of our group discussions, there were a number of interesting ideas generated for the Town Center area around the library including expansion of our facility on the fire station property. Unfortunately, due to format and time of our discussions the constraints affecting some of the ‘big ideas’ for redevelopment planning in the Town Center area - including parking and transit use - were not on the agenda. We understand the parking/multimodal study is also underway, and findings from this side of the project might have helped to frame the ‘big idea’ discussions of last week. Having said that, we are sure those results will be integrated into the planning effort when they are ready and wanted to offer a few facts regarding Avon library use and parking demand so it is well understood by the project team. We would be happy to discuss our unique demands with you as ideas start to coalesce ahead of the draft plan redevelopment options. The Avon library has an average of 500 to 600 patrons daily, most of which do not rely on public transportation but drive directly to the facility. The library hosts a number of children programs (7 per week on average) as well as special events (meetings, bravo, summer reading, movies) with an average attendance of 25 patrons at events. Our Beaver Creek Room is also reserved 2 to 3 times per week for meetings, and is used by a number of local groups (rotary, us forest service, eagle county, watershed council, homeschool groups, etc). We are pointing out these patron demographics to the design team since there aspects of multimodal transportation that just do not work with our patrons and cannot be relied upon as a mixed use reduction to available parking for the library as they might in a different urban setting. Obviously, mothers with small children living in a residential neighborhood not within a 5 minute walk will not normally look to public transit to attend programs - just like those folks visiting our facility for an event, special program or public meeting. Tract G, by Town staff estimates, includes 337 spaces for uses today, including the 35 spaces next to the skier building and the 25 2-hour limited on street parking spaces on Mikaela Way adjacent to the library. According to Town code, the public library requires 72 off street parking spaces and the skier building (as constructed) requires about 58 parking spaces. At one point this past Fall, we discussed designated at least 50 spaces on Mikaela Way and behind the library as ‘library patron’ parking only. We understood those designations were on hold pending the outcome of this plan effort. We are very excited about opportunities to expand our campus and, working with the Town, add ATTACHMENT E 2 to the vitality of civic uses and public gathering places in the Town Center. We want to be clear that in any future redevelopment scenario we might envision, convenient and accessible library parking must be considered. Thank you. Tambi Tambi Katieb, AICP Land Planning Collaborative, Inc. The information transmitted in this e-mail is the property of Land Planning Collaborative, Inc. and is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender by responding to this e-mail and delete the material immediately. Nothing in this communication is intended to operate as an electronic signature under law ATTACHMENT E 1 From: Sent: To: Subject: Kathy Ryan Friday, March 31, 2017 12:05 PM Matt Pielsticker; Jennie Fancher; Jake Wolf April 5 Hi! I am unable to attend the 'educational meeting' on April 5th. IMHO the CCC building should remain as is, a historical landmark of our past. Long time residents were opposed to the performance pavilion, and now that pavilion is driving the appearance and peacefulness of Nottingham Park. I understood we engineered the underground rooms of the pavilion to be for staging and prep. Now the town visualizes additional / more facilities / room for staging and prep? Spending additional funds for an intermittently used eyesore which disrupts the peacefulness of the community is unsavory. >>>> The SUP venue should be returned to the area adjacent to the "docking marina" eliminating the unsightly storage container business, which was moved to the North Shore. The existing CCC building creates a venue for that business. Summer parking will be improved using lots and spaces in that direction.... a broader use of Lake property provided to those you are drawing to the park. You might even put a sand beach around the concrete road into the lake. >>>>> Volleyball courts should be re positioned in their original location, at the open space in front of the recreation center near bathrooms and water fountains. Existing sand of current volleyball courts will enlarge the N Shore beach area, which is very crowded during the summer months of June and July. >>>>> Ice skating? the 2 rinks built this past winter were Rarely used. The town killed interest in ice skating features when Dock Dogs damaged the lake liner, and the Zamboni sunk through the air space between ice and water. Before this disaster, Lake hockey and skating was popular, with frequent tournaments and recreational skaters. Small Ice Rinks do not serve tournament play. Postage stamp rinks just aren't fun.... who likes to skate in small circles? obviously no one in this community. The town killed this event, RIP. >> Development is not one of the core values which drew long time residents to this area. You are serving the profit seekers and not your core residents who value open space, history and green areas. Re-purpose existing areas and facilities to create better activity flow and facility use, is a core value. Kathy Ryan ATTACHMENT E Page 1 of 2 5 April 2017 Town Council and Planning Commission Town of Avon RE: Tract G Planning – Public Comment Dear planners, members of the Avon Town Council and Planning Commissioners, I am unable to attend the Avon Town Owned Properties public open house where the planning options will be presented. I hope that you will accept the comments below for the record. My comments will be limited to the tract G options. I comment Design Workshop on their efforts and the ideas they are presenting. The ideas for activities that could be added to the park are exciting and many would offer amazing new opportunities for residents and guests. However, I am discouraged by the “kit of parts” approach to how these activities have been planned to occupy their park setting leaving the town’s crown jewel over programmed. I have the following observations: Synergy and Placemaking • The town has worked hard for years to knit together its built environment into something more walkable and cohesive. The recently approved improvements to Beaver Creek Blvd are an excellent example. Much like the first plans for BC Blvd, we are seemingly trying to cram too much into the plan just because we have the space. We need to ask the question of what is enough and what is appropriate. I realize that is the purpose of this exercise and I just want to emphasize that less is more and that this only remains a park if there are some un-programmed park spaces remaining. • The proposed park plans scatter activities seemingly equally around the lake without regard to how they work together to create places and enhance their surroundings. Think about the synergy between uses, which can share resources and which reinforce each other to make each more successful. • It is in the spaces between – in planner speak the “negative space” that will determine the success of this plan to both enhance opportunities for recreating and for the park to remain park-like. Threshold and Edge • The placement of proposed buildings along the railroad tracks and old fire station is at once a very urban design, yet feels entirely suburban. What are these buildings like? What is their relationship to the park? The parking? Each other? Where is the sun, the views, etc. The third dimension is critical! • The proposed plans seem to ignore the terminus and axis of the pedestrian mall as it meets the park. This is arguably the most critical threshold between the two worlds: town and park. Past plans have envisioned a grand stair or other gesture to create a recognizable threshold. Any new proposed plan must address this. The axis leading up to this point should also be reinforced or purposely eroded. Right now it is neither - It is a non-experience. The boundary and threshold is a road…. ATTACHMENT E Page 2 of 2 Specific Comments • Hahnewald Barn – This is a critical component for the park. Besides being a great size for an event venue, to lose this barn would be tragic and a shame. Ties to Avon’s agrarian past are few and this is by far the most iconic example. I deserves a permanent home for appreciation (and use) by the public. o The barn shown on all of the plans is the wrong size and does not match the actual size. This is obviously important and should be corrected on all subsequent plans. o As an agricultural relic, the barn’s relationship to open space is critical. All of the plans isolate the barn and treat it like an urban building. This is a huge mistake. It does not need to be statically preserved, but it does need to retain some measure of historical context where it was connected to pastures and fields. Luckily the main multi use field in the park is a perfect setting! The barn must retain a strong connection to this landscape and not be isolated by hardscape or roads. • Ice sheets: We do not need more than one ice option and no plan should show more than one. o Covered Indoor Ice Rink: The size of this structure relative to the ice sheet inside is way too tight. It leaves no room for seating or locker facilities limiting its use as a venue. Given the inward focus of a building like this, it is better suited in a land locked location like the old fire station site; not adjacent to the park. o Ice Ribbon: Cool idea! Assuming this ice sheet would need to be mechanically chilled, it seems and expensive proposition. If not, it would limit the duration of its use especially if uncovered. What would this space become in summer? Where would ice surfacing equipment be stored? It would be nice if the ribbon portion could extend further and create a bigger adventure. This seems to be the least adaptable idea, but would be unique. o Covered ice rink: This seems to be the best option because it could be multipurpose. Covering the ice sheet will extend its season yet still provide an outdoor experience. The space could be designed to become a covered farmers market and event space in summer. If adjacent to the barn these two spaces could function together for revenue producing events. Look at the Santa Fe railyard development and adjacent artist plaza as an example. • Recreation Center Expansion: All plans should be revised to show the previously contemplated and planned expansion to the south that served to reinforce the mall. o Benchmark road should be severed to eliminate its crossing of the mall. There is no traffic need for two parallel roads so close together. o Structured parking should be incorporated into this expansion to serve the new town hall, the mall, the rec center and the park. Concept Idea: Give the barn a prominent location that will serve to anchor both the mall and park. See the attached sketch. • Orient the barn parallel to lake street at the end of the axis to the mall. From the mall you can’t really see anything in the park or the lake so the end of the mall seems to fade away with nothing to draw you west. The barn would make a grand terminus for the mall and invite you toward the park. • Create a glass “slice” through the building preserving the view along the mall axis, but also creating a reorientation of arrival to the ends. • The glass center of the barn could be the lobby for two new event spaces for the town and as a stunning event space of its own and a great VIP area for concerts. • Both ends of the barn could be enhanced with plazas and stairs down to park level serving both as the threshold to the park and pre-convene or event space tied to the barn and to other adjacent uses like the food collective (and a space for a food truck or two). • And the back side lower level of the barn can adjoin the park grass without barrier preserving the agrarian connection I believe is so critical and functional. The lower level of the barn could house concessions, park maintenance or recreation storage, public restrooms, artist studios, etc. Attached is a quick sketch plan outlining this idea. Thank you for your consideration of these comments. Sincerely, Brian Sipes, AIA, LEED AP Sipes Architects ATTACHMENT E ATTACHMENT E 1 From: Kathy Ryan ] Sent: Monday, April 17, 2017 9:19 AM To: Virginia Egger; Jake Wolf; Jennie Fancher Cc: Bobby Bank; Chris Cofelice; David Courtney; Derek George; Jaime Fisher; ; Lisa Mattis; Mac Garnsey; Pedro Campos; Ruth Stanley; Tim Haley; Tom Butz ); Trevor Davis; Trevor Spinks; Casey Willis; Louise Duncan Subject: Re: Monthly Ad Hoc Special Event Committee Monthly Meetings Hi! I survived the the new knee accompanied with morphine allergy. Who would have guessed? I kept passing out for 4 days..... ended in assisted living for 7 days. But, I'm back and won the fight. How might I get an update on the April 4th meeting of this committee , Which I missed because of my ongoing drama. This is my second request for same. My neighborhood is buzzing about discussions which occurred during the 4-4-17 information meeting. I'm one of their connections to this governmental process of maintaining quietly used open space, and gatherings of well behaved, sober guests.🙌 we believe Nottingham PArk should not have a 'circus' overtone, complete with locals having to protect our assets from poorly behaved guests. We are concerned that government and planners are using the euphamizing descriptor of ' bringing vitality and activity' to the Nottingham arena without a significant infrastructure in place, as well as respect for property owners living adjacent to venues and activities. And, admits this, we want government to limit its spending, to live within a budget where correct priorities are addressed. Ideally, park development should be thoughtful and lineal, rather than decisions made 'off the cuff and sporadic.' Thanks again! Kathy Ryan "Even broken crayons color" ... Unknown ATTACHMENT E April 20, 2017 A brief memo to the Town of Avon regarding proposed improvements to public land Dana Swing- Good day to you. It has come to my attention that the Town of Avon is seeking public input on future development of Town property. Although I have not been able to participate in the meetings that have taken place recently, I am very interested in the direction Avon is going as a town. My husband and I bought a small Liftview condo in 2004. In 2007 we moved to Denver so I could pursue my academic and career goals. In 2016 we finally moved back to Liftivew and have never been happier. While a lot has changed in town, we feel that the improvements have generally added to the aesthetic character of it. We can still seek solitude on the bike path, go fishing or skiing and take the kids to the park all without getting in a car. This is a pivotal time in Town history where any new changes will forever alter its character and we intend to be a part of the process. The Town of Avon, and Eagle County in general, boast a very high quality of life. This means that we strive for a healthy balance between work and recreation, family activities and personal communion with nature. In order to keep this balance, I believe it is critical to maintain a healthy open space to commercial development ratio. If the town added new buildings and facilities to the vacant land without adding additional open space, then the character and appeal of the Town would diminish and we would just be another ski town. The benefit that residents and visitors get from being here is the small town atmosphere and the recreation readily available out of the front door via user-friendly paths and transit without that common “overbuilt” feeling. It is important that we as a town guard these benefits. We are now living in the age of urban homesteading. The paradox here is that cities are growing and rural communities are shrinking while the interest in gardening and producing your own food is the greatest is has ever been. More people than ever before in modern history have a garden of some sort, and more people are taking an interest in urban husbandry, which is typically limited to bees and chickens. Part of our cultural heritage here is the pioneers who homesteaded the area and lived off the land. The Town of Avon includes many different residential areas that are spread out along the valley floor and up on the hillsides. Given the geographical separation these communities have from one another, I believe it is imperative to have a place of communion that does not require spending money, and that encourages people to participate in grounding activities such as gardening. The local schools would also benefit from such a place. I believe that Avon can achieve several of its established goals by designating a small area (an acre would be plenty) to a space where members of the community can maintain their own raised bed garden, where bees are permanent residents, where workshops are held on a variety of topics, where people can come participate in the schedule of activities while they visit or live here, where a greenhouse grows food year-round and where the residents of Avon can come together and form a stronger bond. If a small multi-use building was adjacent or on the property, it would serve as a great venue for a multitude of events. If this program was successful, it would be the model for the entire county to follow. The possibilities are endless for this type of space. Once we build it, we will wonder why it took us so long! Let us choose to set the trend for sustainable living practices. Let us choose to lead by example. Together, we can choose to be the harbinger of change we want to see in the valley. Thank you. ATTACHMENT E 1 From: Leslie Wyse [ Sent: Monday, April 24, 2017 8:32 AM To: Avon Council Web Subject: Wildridge firestation & park? Hello, Has the Town of Avon made any decision with what they're doing with Wildridge Fire Station and Pocket Park? How can I become more involved in the decision making process and be informed of what is happening? My neighbors do not seem to know what is happening either. Will this decision be brought to a formal community vote? We own our home in Wildridge and have small kids and frequently use this park. I would love for the Firestation to be converted into a small community center, and I don't think overflow parking on the street would be a big deal. I've long wished for some sort of community gathering room in our neighborhood. I would love to rent this space for a kids birthday party, or to host a book club. It seems we are the only neighborhood in the entire valley that does not have this sort of gathering space. If a community center is not possible, my second choice would be for the building to be torn down and the pocket park expanded. Could the Town of Avon re‐locate the playground equipment in Nottingham park up to this pocket park? Is the pocket park in any danger of being sold or going‐away? I really do not want to see any type of employee housing here. Thanks, Leslie Wyse ATTACHMENT E 2 ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Linn Brooks Sent: Tuesday, April 25, 2017 8:04 AM To: Matt Pielsticker Cc: Maureen Egan; Linn Brooks Subject: Avon Parcels‐more comments Hi Matt, Great to see you at the open house a few weeks ago and I appreciate the ability to provide input into the town's planning. I had a few more thoughts: 1)The town has done a great job in redeveloping landscaping with water efficiency in mind. Please consider developing goals for outdoor water use as part of the planning. In my opinion, whatever is constructed should use no more than, and hopefully less in total, water than the current uses. Outdoor use is the most consumptive of the water resource, has the greatest impact on local stream flows, and impacts the capacity of in‐basin reservoirs to meet our legal needs in periods of drought. This becomes more important with time as hotter, drier weather is more of a norm than an outlier. The water saved could be used to meet the demands of future growth in the town, taking the pressure off of the need to develop new in‐basin storage and reserve more water for instream uses. I encourage you to touch base with our water demand management coordinator as you consider any new landscaping guidelines and specific plans. 2)Could there be a space available at the Wildridge fire station site or pocket park for a community garden? Replacing existing sod with a "higher value" use would be beneficial to our neighborhood; there is a lot of interest in vegetable gardening in Wildridge. Thanks again. I have attached contact information for Maureen Egan, Water Demand Management Coordinator for the District. Linn Maureen Egan Linn Brooks General Manager Eagle River Water & Sanitation District Direct: 970‐477‐5444 846 Forest Road, Vail, CO 81657 https://urldefense.proofpoint.com/v2/url?u=http‐3A__www.erwsd.org&d=DQIGaQ&c=euGZstcaTDllvimEN8b7jXrwqOf‐ v5A_CdpgnVfiiMM&r=oxlsv1X1utEXt0tXyueVafaK9B0QmgPJTZ7AhcWjmlg&m=Kexe9jHZamIbVSJa‐ ws3rnYDRMkyDL9QAi9pCbH5T‐k&s=wXUHAhQYbcHhCDyoJqvn08vNt82IL_Vuah7iV8xqMiU&e= Clean Water. Quality Life.™ ATTACHMENT E 1 From: Sent: To: Subject: Joann Levy T uesday, June 06, 2017 10:14 PM Matt Pielsticker Avon meeting 6.8.17 Hi Matt, I am unable to attend the Avon meeting tomorrow evening due to a previous commitment. Attempting to schedule both events simply did not work. I did complete the survey you sent . I would like to mention that as a member of the Vail Valley Art Guild (Art of the Valley Gallery) I am very pleased that the town is considering applying again for designation as a Creative Arts District. We would be very interested in offering any artistic (visual art) knowledge, stats or any information that you are seeking involved in the process of applying for your grant. Operating as an all volunteer organization we are limited as to what we are able to accomplish, however I need to add that our Art Institute that hosts art instructors from across the country as well as artists residing in Colorado has been very well received this summer. Art Matters ! In our small part we feel we have contributed to the vitality of the community (Avon) based on the interest we have seen in the community attending our events. Other: As a former hockey mom and skater myself I have seen hockey rinks generate visitors to areas where ice rinks are located. They do not have to be located dead center in a town, however the teams visiting all need lodging and restaurants. Teams arrive via car or team buses! The hockey Mom's shop the moment ( i.e. when kids are at practice/warming up etc etc) they have an opportunity !!!! I am definitely in favor of a hockey rink !!! Our local kids..our older kids (adults) who never grow up play hockey !!!!! It keeps kids off the streets ! ...and the list goes on..... Tennis : although I played tennis for many years, golf drew me in a bigger way. Tennis courts do not make money ! Unfortunately people in our valley are not playing tennis as they did in the past primarily due to lack of interest /funds/programs....the simple fact of the matter is that tennis players do not spend money..... Pickle ball yes will help ! Community center: Donovan Pavilion, Singletree Community Center, Brush Creek Community Center, Eagle Vail Pavilion !!! Yes Yes !!!!! Avon needs a community center ! The cafe at the library would keep people in the library and serve as a meeting place-look at Bookworm in Edwards ! Negative side is that it involves a restaurant operation.. And ..................do not forget that you have numerous " Mom and Pop" retail operations on the " other " side of Avon , some whom struggle to keep the doors open. Signs at the roundabouts ? Visitors have trouble finding City Market. Signage indicating retail would help. We have helped many a visitor find their way around Avon who somehow stumble into the gallery, completely lost. Certain you know all of above...........................keep up the great work !! Jo (Joann Carhart Levy) ATTACHMENT E 1 ‐ From: CHARLES PENWILL Sent: Wednesday, June 07, 2017 10:21 AM To: Avon Council Web Subject: Upcoming public meeting input June 8th. In 1974 or thereabouts, Avon was deciding what to do with the land west of the current Rec Center.Initially the plan was to build tennis courts etc but I encouraged the town council to maintain it as a large open area for soccer, events,etc. Fortunately that was the direction taken and I think it has proven to be a good decision.More recently I have supported the development of pickleball courts, which is proving to be very popular.Now,with multiple options open, I would encourage you to place as the highest priority a “sports hall” that will accomodate basketball, vollryball, picjleball etc. Good lighting,high ceilings are a must. If a suspended running track is desired the Buck Center in Littleton is a good example.Reasons for prioritizing a sports center?….there is not a decent sports facility in Eastern Eagle County, we have a 7 month winter, the school gyms are either inadequate or hard to access or both, there is a demonstrated need among our population for a sports hall, and we already have a good supply of outdoor amenities.Adding a sports center would help Avon become the center of the eastern valley and draw users from both Vail and Edwards. Thankyou. ATTACHMENT E 1 From: Derek George Sent: Tuesday, August 01, 2017 2:46 PM To: Matt Pielsticker Subject: Re: Avon Town Properties - Public Hearing August 1st at 5:00pm Hi Matt, I am hoping to attend at least the first part of tonight’s meeting, but I have an Events Council meeting starting at 5:30, so I may have to duck out before public comment. Please share my comments below if that is the case. Thanks, Derek -First, this plan has obviously been well thought-through and, to me, shows a clear path to helping the Town of Avon achieve the goals set-forth in the Comprehensive Plan. -The proposed plan for Tract G is wonderful! I especially love the Art and Culinary Collective and think that is a great way to repurpose an existing structure. I can literally see myself and my family using each of the proposed concepts. For my family, I would say besides the art and culinary collective, the expansion of the rec center, the splash pad, and the ice rink would be priorities in our eyes. -I’m happy to see affordable housing as a priority for several lots—as business owners this is one of the biggest obstacles we face. Is the housing going to be designated for Town employees or would it be available to anyone? Will the town act as landlord? Would the town allow for three young couples to share a 1600sq/ft living space (something that is not uncommon in our valley, but depending on zoning, may technically be in violation of current density restrictions)? -Lot E: Putting a dog park on this parcel is a great idea. Creating a contained space away from Nottingham Park where dogs can run off-leash should hopefully alleviate dog-waste and uncomfortable human-dog interactions that occur elsewhere in our town. ATTACHMENT E 1 From: Kristi Ferraro Sent: Tuesday, August 01, 2017 3:48 PM To: Matt Pielsticker Subject: Avon Properties Plan Hi Matt, I hope you are having a good summer. I can’t attend the P&Z meeting tonight, but I’d like to give them some public input. I’d like to see the Hahnewald Barn used somewhere in town. We don’t have many iconic or historic buildings in town, and I’d like to see us save this grand and graceful structure. The barn could become the symbol of Avon, just as the Steamboat barn has become its symbol. In 10 years, I think we’ll regret not saving the barn if we don’t do it now. Thanks for conveying these thoughts to P&Z and thank them (and you) for your service to our community. Best, Kristi Kristi Ferraro, LLC IRS CIRCULAR 230 DISCLOSURE: TO COMPLY WITH IRS REQUIREMENTS, ANY TAX ADVICE CONTAINED IN THIS COMMUNICATION IS NOT INTENDED TO BE USED FOR THE PURPOSE OF AVOIDING PENALTIES UNDER THE INTERNAL REVENUE CODE OR FOR PROMOTING, RECOMMENDING OR MARKETING TO ANOTHER PARTY ANY TRANSACTION OR MATTER ADDRESSED IN THIS COMMUNICATION. This communication is confidential, it is intended only for the named addressees, and may be subject to attorney-client privilege, and/or attorney-client work product privilege, none of which are waived by this transmission. If you are not the intended addressee, please immediately reply by email to the sender stating that this communication was misdirected, and destroy all copies of this communication. ATTACHMENT E 1 From: Jim Horan ] Sent: Saturday, August 12, 2017 2:50 PM To: James Taylor Subject: Avon Recreation Center Planned Expansion Dear PZC Members: My wife and I will be unable to attend the scheduled PZC meeting on Tuesday, August 15th. Therefore this email is being forwarded to you through one of the ARC managers. We have been residents of Avon since 1990 and most recently in Wildridge since 2002. Since the ARC was opened in 1995, we both have felt that it is THE PREMIER AMENITY offered to residents and guests by the Town of Avon. We are both wholeheartedly 110% behind the proposed expansion of the Avon Recreation Center. Sincerely, Jim & “Sam” Jim Horan & Diane “Sam” Sampson P.O. Box 7480 2165B Saddle Ridge Loop ATTACHMENT E Avon Traffic & Multimodal Plan Comments Parking Parking for the Library (across the street from it) is quite often full. Now that the Skier Bldg will become the new Town Hall, I suspect parking along Mikaela Way will get even tighter. I don’t know how to fix this problem, outside of constructing a parking structure in the parking lot for the Rec Center. Pedestrian Access to businesses. The layout of Avon does not facilitate pedestrian access to multiple businesses. Quite often the shopper is tempted to drive from one business to another instead of walking… Additional cross walks should be installed to facilitate parking only once, and walking from store to store to complete shopping errands.. Areas where this could be improved include the City Market / Tract A lots as well as the Post Office / First Bank / County Office area. City Market / Tract A / Chapel Square area A person who needs to shop for groceries will likely park in the City Market Lot, but might have additional errands in other nearby stores. At present this pedestrian flow is not well facilitated, especially for stores off of the Tract A parking lot - Like the Sun & Ski store or Chapel Square Stores. There is a well worn path down from the corner of the City Market parking lot to the corner of Beaver Creek Place and Chapel Place. Steps are needed from the SW corner of the City Market lot down to the intersection. Also, adding some steps from the S side of the intersection down to the Tract A parking lot (but this is, admittedly, less of a problem).. A cross walk is needed at the intersection of the Wells Fargo Road across Chapel Pl. Post Office area. A Cross walk is needed from the post office Walgreen driveway area to the Firstbank lot. Improved bicycle access. A dedicated bicycle lane is needed along Chapel Pl E from Beaver Ck. Pl. to past Chapel Square. Some construction may be needed to make this an effective lane, due to the present configuration along the S. Side of Chapel Pl. ATTACHMENT E I like the idea of a bike share program. I feel one big location for people using this would be heading over to the Walmart / Home Depot from the town center. Chapel Pl. is the logical route a bicyclist would take to get there from the town center. Charles B. Sherwood 4211S Wildridge Rd. W. Avon, Co. ATTACHMENT E 1 From: gail molloy Sent: Monday, August 14, 2017 6:21 PM To: James Taylor Subject: Pickle ball courtse I would like to express my support for improvement of the Avon pickle ball courts! I own property in Vail and Avon and prefer to play the Avon courts. The ambience is so friendly and open to all levels. I am a beginner and feel so welcome at the Avon courts! I also play at the Gold Peak courts in Vail and much prefer the ambience of Avon’s courts. Vail is very busy and over crowded, although a lovely venue. We need more! We appreciate your help. Sincerely, GAIL MOLLOY 4342 SPRUCE WAY, UNIT A VAIL, CO 81657 ATTACHMENT E 1 From: Jeremy Jones Sent: Monday, August 14, 2017 3:48 PM To: James Taylor Subject: Avon Rec Ctr Expansion I am very much in favor of expanding the Avon Rec Center. It is a huge part of our community and located at the center of our town. I am unable to attend tomorrow’s meeting but, want to show support for the expansion plan. Thank you, Jeremy Jones Association+Home Care Manager Arrowhead Property Management 0160 Cresta Road Unit #104 / Box 100 Edwards, CO 81632-0100 The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Anne Hintz Sent: Tuesday, August 15, 2017 10:50 AM To: James Taylor Subject: Rec Center Expansion I cannot make t he meeting tonight, but would like to tender my vote for expansion and maintainence of the pickleball courts . Anne Hintz .Sent from my iPhone ATTACHMENT E 1 From: Kevin Hyatt Sent: Tuesday, August 15, 2017 9:58 AM To: James Taylor Subject: Rec center expansion. I am in favor of the expansion of the Avon Recreation Center in some capacity. Basketball courts, racquetball courts, maybe an outdoor pool? Lots of options will be examined I'm sure. Looking forward to seeing the potential outcome. Kevin Hyatt ATTACHMENT E 1 Matt Pielsticker Subject:FW: Pickleball ‐‐‐‐‐Original Message‐‐‐‐‐ From: James Taylor Sent: Tuesday, August 15, 2017 4:48 PM To: Matt Pielsticker Subject: FW: Pickleball ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Pittman [mailto:mpittman44@icloud.com] Sent: Tuesday, August 15, 2017 4:26 PM To: James Taylor Subject: Pickleball I'm sending this email to express my support for any and all proposals that help support and grow the game of Pickleball in the town of Avon. The growth and popularity of the game across all age groups is indicative of the future of Pickleball. Since the season in our mountain area is relatively short it would be nice to provide indoor facilities during the winter months. In addition, maintenance of the outdoor courts at Avon Elementary is of particular concern as there is evidence of court deterioration resulting from water getting into cracks on or near the courts and freezing during the winter. For the safety of the players and the ability to play an unimpeded game it would be advisable to make those repairs. I would think that the company that installed the courts would have warranteed the courts for at least a couple of years. Thank you for your interest in expanding the game of Pickleball in our wonderful community. Mark Pittman 100 W. Beaver Creek Blvd. #309 Avon, CO. 81620 Sent from my iPad ATTACHMENT E 1 Sent: Tuesday, August 15, 2017 9:34 AM To: James Taylor Subject: Rec Center Expansion Hi Jamie, You have my wholehearted support ESPECIALLY if it includes adequately sized PICKLEBALL courts. Thanks. Rick Sackbauer (970) 331‐1961 Mail: P. O. Box 3267, Vail, CO 81658 Shipping: 2036 Vermont Road, Vail, CO 81657 Sent from my iPhone ATTACHMENT E 1 From: charles goodin Sent: Thursday, August 17, 2017 11:24 AM To: Avon Council Web Cc: Mary Ann Goodin Subject: Avon Revised Master Plan Just a few thoughts on additional improvements in Avon. The Avon Mayors and Town councils have done an excellent job of improving Avon! We have had a condo on the Top Floor (note. we are in a whole ownership unit not a timeshare) at Lakeside Terrace since 2004 and the improvements have been impressive: 1) Putting in Lake Street; 2) constructing the Pavilion; 3) putting in a new liner for Nottingham Lake, 3) the new Prosperity area with beautiful Bronzes 4) free concerts and on and on... However, there may be some further improvements that could be made considering Avon's location: 1)As you know, Avon is located on the Eagle River and right next to a fantastic recreational path. Yet from anywhere in Avon, there is no signage to indicated good access points for the Eagle River and recreation path. New signage and better access would help attract more walkers/hikers/bikers and fishermen along with signage that would show them where to park to access these amenities! We used to fish the small creek of Red River in Red River New Mexico. Every week the town would release a big fish from a fish hatchery and if you caught it your picture with the monster trout would be in the local paper! Quite a fun thing to do for a small town! Nottingham Lake and/or the Eagle River in Avon would be perfect places for this! 2)We have tennis and pickle ball courts (thanks for converting some tennis courts to pickle ball courts) but if a tourist is not familiar with these courts they might assume they are owned and managed by the Avon Elementary School. There is no sign on W. Beaver Creek Blvd to indicate that the courts are actually a part of Nottingham Park. It's only when you drive all the way in and see the newer signage. I am sure Avon has a right of way to the tennis courts and the right to use some of the parking spaces there. But you would never know. The Schools parking spaces are not labeled and the Park's spaces are not labeled and no sign on W. Beaver Creek Blvd. 3)Concerts. It's an outdoor Pavilion! Of course there will be people who get the benefit of the music without paying. If the promoters want to see more revenue Avon must provide the following: 1) make the perimeter fencing much wider; 2)Provide signage that indicates where people can park for the event (not just signs that say no event parking here). Make it much more accessible for people to attend. Don't close down Lake Street for a concert. Keep the buses and cars coming in if nothing more than to drop people off and pick people up. 4)Landscaping in Nottingham Park: There are many Cottonwood Trees that have grown so tall and of course every year we get all the cottonwood seeds floating around clogging window screens etc. Additionally, the evergreen trees are now so abundant and thick and tall that it is hard to even tell if there is a Nottingham Lake or Pavilion! These trees need to be thinned out. The Park would look so much better and bigger if this were done! 5)Yes, buy the old barn and relocate it to the Park for wedding venues and charge a fee for its use to cover some of the costs. It could also be used for a Farmers Market in the summer. Don't try to put an ice rink inside it. Keep the ice rink outside and just for recreational use; 6). A possible purpose for the old Fire Station. Use it for Avon employee housing as a benefit that Avon could give some of its employees and help create a sense of loyalty. So in conclusion, Avon just keeps getting better! Thank you for your service and selfless dedication. Charlie Charles W. Goodin 171 Lake Street #3501 Avon, CO 81620 & 15228 Fiddlesticks Blvd. Fort Myers, Fl 33912 ATTACHMENT E 1 From: Jody Diemar Sent: Sunday, August 20, 2017 8:23 AM To: Debbie Hoppe Subject: Dear Mayor and Avon Town Council, I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support for a multi-use 8 Lane aquatic center at Nottingham park. The Valley needs this facility to help grow a competitive/recreational age group and masters swim team in the area while also providing extra space for community programming year around. The rivers in the area provide free recreation for all demographics in the area and learning to swim is an importatnt life skill that every person should master. The avon rec center is in constant use by the community for rec swim, comp team, masters swimmers, area teams for cross training, PT services, lessons ect, but is not able to accommodate swim meets for the the competitive team which can provide funds to make a swim team sustainable. Plus, avon rec would be able to expand their learn to swim programs (the correct way) for local schools if they have more space. This year around facility would be able to provide programming year around for a life-long sport. The facility could also be rented out to colleges or swim programs that would like to provide high altitude training camps for their programs, which would also benefit local businesses in town. It would be a huge gain for the Eagle County to finally have a year around aquatic center! Thank you for your consideration, Jody Diemar ATTACHMENT E 1 From: Kerrie Kuhl Sent: Sunday, August 20, 2017 8:37 AM To: Debbie Hoppe Subject: ice ink "Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because it gets kids outdoors. My son is now 13 and learned to skate at Nottingham lake when it was allowed when he was 2. It was an amazing experience. It is a really fun time at a neutral spot to meet people and have fun skating. Please consider a multi-use covered rink at Nottingham Park. Sincerely, Kerrie Kuhl, RN, BSN,MS ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Bryan Desmond Sent: Monday, August 21, 2017 7:03 PM To: Debbie Hoppe Subject: Ice Rink Debbie I am writing to you to voice my support for the consideration of an outdoor ice rink that is under discussion in the Town of Avon I have lived in the valley since 2002 and have 3 children who all play hockey. I grew up playing hockey as a young boy and was lucky enough to play in college also. I have so many great memories of playing on the pond and in the rink. These memories have had such a lasting impact on me and in my life. The opportunity to add a public amenity such as this in Avon is an incredible opportunity to create experiences for children and adults playing organized or just a pickup game. We have an outdoor pond if you will in the Old Downtown Eagle park that has created such an experience that most of our community volunteers to set it up, maintain it through the winter and break it all down in the spring. It is really the one place that many community members come to have a skate, play in a pick up game or just sit by the out door fire pit to talk and enjoy the afternoon or evening with friends. I am sorry that I will miss the meeting but hope your discussion is productive and give you and the board an opportunity to listen and learn about the wonderful opportunity you have Thanks Bryan Desmond Sent from my iPhone ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Greta Campanale Sent: Monday, August 21, 2017 3:14 PM To: Debbie Hoppe Subject: outdoor rink Dear Honorable Mayor and Avon Town Council: I will be unable to attend the Planning and Zoning meeting Tuesday evening but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. A maintained outdoor ice rink in Avon would benefit the increasing number of youth skaters, adult league players, and recreational skaters of all ages in Eagle County by providing another surface for practice. Additional ice time is a premium need for skaters/teams of all ages in our valley. A rink at Nottingham Park would be an ideal mid‐valley location between the Vail and Eagle indoor rinks, and an outdoor facility would enhance the winter sports options available to locals and visitors. Thank you for your consideration of this proposal. Greta Greta Campanale EagleVail ATTACHMENT E 1 Sent: Tuesday, August 22, 2017 5:55 AM To: Debbie Hoppe Subject: Avon Ice Outdoor Rink "Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because of the growth in the local hockey community. My 2 boys, 11 and 13 play hockey. They started with WECMRD and have moved on to The Vail Mountaineers Hockey Club. I have become a hockey coach and player as well. There is not enough ice in the Valley. We could use another sheet of ice to practice on. A community outdoor rink would be amazing as well. We live in Eagle and have tons of fun playing pick up hockey and skating at the Eagle Town Park outdoor rink. Weather permitting, the ice is always packed with people-families, adults and kids. It is an awesome, awesome way to spend a winter evening or weekend just skating as you wish with friends and or like minded people. I am in support of another ice rink in Avon! Jimmy DeLong Rocky Mountain Creations ATTACHMENT E 1 From: Jeff Burkley Sent: Monday, August 21, 2017 9:59 PM To: Debbie Hoppe Subject: Outdoor Ice Rink Dear Honorable Mayor and Avon Town Council: I am unable to attend the Planning and Zoning meeting this week, but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because of the growing number of participants in this sport. As a 20 year resident, I have seen this valley embrace and support multiple sports/recreation facilities and programs, nurturing our children to experience and enjoy all sports (not just ski and/or snowboarding). One in particular, the reconstruction of Nottingham Lake. That changed Avon, for the better, in so many ways. You now have that opportunity to add to the Avon flavor once more. As a parent to a “Hockey” child in this valley, our options are limited in terms of ice sheets and ice time. “We” all need to drive at least 40 minutes (east and west) just to get an hour of rec skating/practice or game time. As a sales rep in sports equipment, I saw the Hockey trend growing in Denver, years ago. They quickly responded by adding multiple Ice sheets in surrounding areas, making it available to thousands of families across the front range. We too need to respond to this growth here. I can be available for any further discussion on this proposal if need be. My contact information is below. Thank you for your time. Jeff Burkley VP Sales and Marketing // uvex sports Inc. // T +1 (970) 926 6819 // M +1 (303) 883 3591 // www.uvex‐sports.com ATTACHMENT E 1 From: Keeleigh Bott Sent: Tuesday, August 22, 2017 7:36 AM To: Debbie Hoppe Subject: Multi-Use Covered Ice Rink Dear Honorable Mayor and Avon Town Council: My name is Keeleigh Bott, and I am 9 years old. I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I live in the town of Eagle, and as a hockey player with only one covered rink during the winter, it is difficult to have the ice time to use because of so many other programs needing ice. I need to skate more than scheduled ice time, but during the school year free ice time(public skate or stick n puck) is before school is out, during the day. My mom can't take me out of school and she can't get out of work, to take me to the free ice and if she could take me, it is also taking away part of my education. Please consider kids like me, who love to skate and would be willing to drive to Avon, because its not as far as Vail, and it would give kids more opportunities to skate with two covered ice rinks, including Vail's rink. Thank you for your time. Sincerely, Keeleigh Bott ATTACHMENT E 1 Matt Pielsticker Subject:FW: Future of Avon Town Hall Sent: Monday, August 21, 2017 1:13 PM To: Debbie Hoppe Subject: Future of Avon Town Hall Importance: High Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting, we will be chaperoning an 8th grade Moab trip with Vail Christian Academy; but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. I feel it is beneficial because it would be a central location and offer much opportunity for our growing community. Not only with hockey and figure skating clubs, but to the public in general. The parking is better and it’s closer to home for many of us involved with local hockey clubs. It would be a great addition to our community!! Please consider this need when moving forward with your planning and review. Sincerely, Kellie C. Ricca A‐Phase Electric, LLC PO Box 1564 Avon, CO 81620 970.926.4443 www.APhaseElectricLLC.com ATTACHMENT E 1 From: Kim Scavone Sent: Monday, August 21, 2017 9:47 AM To: Debbie Hoppe Cc: VMHC Director Subject: Covered Ice at Nottingham Park Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because hockey is a huge part of our community and is growing every year. It's a wonderful sport that promotes team work, dedication, a positive attitude and a healthy lifestyle. With Vail and Eagle being the only options in the valley, it would be nice to see another place to skate, especially outdoors, somewhere in between. Kind Regards, Kim Scavone -- Had you not been everywhere you've been, you couldn't now go everywhere you will go. ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: mary ledezma Sent: Monday, August 21, 2017 6:59 PM To: Debbie Hoppe Subject: Ice Rink proposal Dear Honorable Mayor and Avon Town Council. I was unable to attend the planning and zoning meeting last week, but would like to share my support of the multi‐use covered ice rink proposal in Nottingham Park. I feel it is needed/beneficial because my son has been playing with the mountaineers for the last 3 years and I think having an ice rink close to where we live would be great that he could spend some time there after school or weekends. Thanks Maria Sent from my iPhone ATTACHMENT E 1 From: Michael Sent: Monday, August 21, 2017 8:53 AM To: Debbie Hoppe Subject: Support for Ice Rink in Avon!!! Dear Honorable Mayor and Town Council, I am unable to attend the meeting but would like to express my support for the proposed ice rink in Avon. As the Heart of the Vail Valley I feel that an ice rink would add greatly to the community of Avon and to our visitors from around the world. We really enjoyed the ice surface in Avon last winter and appreciate your efforts to have it there for out enjoyment. Skating is a great way to experience the outdoors in the winter months. It is so much a part of cold weather fun. We spent a good deal of time on Nottingham Lake in days when it was open for skating. Please consider have a sheet of ice in Avon. I believe it will be a great asset to our community in the winter for ice and summer for street hockey and roller skating. Sincerely, Mike Campanale ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Pat Ganje Sent: Monday, August 21, 2017 5:07 PM To: Debbie Hoppe Subject: Ice rink proposal > "Dear Honorable Mayor and Avon Town Council: > > I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. I feel it is much needed and beneficial because an additional ice facility (in the center of the Eagle Valley community) would add great opportunities for all of the adult and youth ice programs. Currently there is such a demand for ice time at the existing facilities, (esp. during the winter months) adding such a facility as this, would be a great benefit, and addition to Avon's recreation, and the Vail Valley as a whole. > Sincerely Pat Ganje Edwards, CO 81632 ATTACHMENT E 1 Matt Pielsticker Subject:FW: Ice Rink proposal ‐‐‐‐‐Original Message‐‐‐‐‐ From: Teresa Ganje Sent: Monday, August 21, 2017 12:55 PM To: Debbie Hoppe Subject: Ice Rink proposal "Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because an additional ice facility (in the center of the Eagle Valley community) would add great opportunities for all of the adult and youth ice programs. Currently there is such a demand for ice time at the existing facilities, adding such a facility as this would be a great benefit, and addition to Avon recreation, and the Vail Valley as a whole. Sincerely Teresa Ganje Edwards, CO 81632 970 390‐8645 ATTACHMENT E 1 From: Ariana Sent: Tuesday, August 22, 2017 11:43 AM To: Debbie Hoppe Subject: Multi-Use covered ice rink proposal Dear Honorable Mayor and Avon Town Council: I am unable to attend the Planning and Zoning meeting today but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because of the growth of the sport and for the future of our children. This could be a great asset to the local community in so many ways. Adding revenues for the whole community. Let’s do this…it’s a great plan. We need the attention to our children to grow this community into an even better place to ‘live and play’. Thanks for your time! Ariana Ariana Burkley Edwards CO 81632 ATTACHMENT E 1 From: Ariana Sent: Tuesday, August 22, 2017 11:43 AM To: Debbie Hoppe Subject: Multi-Use covered ice rink proposal Dear Honorable Mayor and Avon Town Council: I am unable to attend the Planning and Zoning meeting today but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because of the growth of the sport and for the future of our children. This could be a great asset to the local community in so many ways. Adding revenues for the whole community. Let’s do this…it’s a great plan. We need the attention to our children to grow this community into an even better place to ‘live and play’. Thanks for your time! Ariana Ariana Burkley Edwards CO 81632 ATTACHMENT E 1 From: Ashley Kalisz Sent: Tuesday, August 22, 2017 4:21 PM To: Avon Council Web; Matt Pielsticker Subject: SAVE THE BARN Dear Avon City Council, I have recently been told that you are looking to destroy one of my favorite structures in Avon- I am so sadden to hear this! This barn is unique to Avon and is so so beautiful! There aren't too many "old" buildings left in Avon and I really feel it would be in our best interest to see if there is anyway to preserve the barn and use it for fun things in the community, for example- yoga, classes, events etc. I feel like so much good can come from saving the barn, so I ask all of council to please consider keeping this rare Avon history alive! I am a homeowner hear in Avon, I live at Liftview and have been here for 7 years! I love Avon and love the history that is left! If there is a petition I need to sign, I would be more than happy. Thank you for taking the time to read this email and consider my request. Sincerely, Ashley Strauss ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Jill kelsall Sent: Tuesday, August 22, 2017 8:27 AM To: Debbie Hoppe; Sarah Smith Hymes Subject: Hahnewald Barn Dear Avon Town Council, I would like to voice my support on keeping the Hahnewald Barn and moving it to Nottingham Park. It would be a crying shame to destroy this unique historical building. Part of being a sustainable community is to repurpose what we have. Let’s honor the families who have and are still a part of this town. Thank you‐Jill Kelsall ATTACHMENT E 1 From: Joanne Bott Sent: Tuesday, August 22, 2017 4:04 PM To: Debbie Hoppe Subject: Multi-Use Ice Rink Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week but would like to share with you, my support of the multi-use covered ice rink proposed in Nottingham Park. As a parent who lives in Eagle, with a child who plays hockey, we love having an ice rink available to skate at even when we are not attending hockey practice. In Eagle, we have the Eagle Pool & Ice Rink through WECMRD, and in the winter time, the town also makes an additional ice rink in the town park. Our ice rink is very popular and not having many places for all of the programs that need ice time causes late night practices and almost impossible public skate times. Because of this, we will drive to Vail to skate if there is a public skate, or stick n puck time available, that works for our schedule. Having an ice rink in Avon would be beneficial to many of our youth in the area not only living in Avon, and I know we would travel to use the rink. We thank you for your consideration and time in this matter. Joanne Bott ATTACHMENT E 1 From: Pat Nolan Sent: Tuesday, August 22, 2017 12:43 PM To: Debbie Hoppe Subject: Hahnewald barn To whom it may concern, I have recently heard that there is a possibility that this barn may be destroyed. It saddens me to think that some new shiny building or structure might be constructed in its place. Let's keep the local history, and this beautiful barn in Avon. Thanks for listening, Pat Nolan ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Tonya Warmenhoven Sent: Tuesday, August 22, 2017 12:40 PM To: Debbie Hoppe Cc: Sarah Smith Hymes Subject: Hahnewald Barn Dear Avon Council I'm writing in regards to the Hahnewald Barn! This barn is such a part of our heritage in the Avon area. I'm asking you to please do whatever it takes to save this beautiful barn and reuse it for the people of this Valley's advantage! I am a resident of Wildridge and have lived in the Valley for 38 years! We can not lose such a gem!!!! Please persevere and protect our history in this Valley!!! Thank you for your consideration Mr and Mrs Michael Warmenhoven Sent from my iPhone Have a great day Tonya (: ATTACHMENT E ATTACHMENT E 1 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Wendy Rimel Sent: Tuesday, August 22, 2017 10:23 AM To: Debbie Hoppe Subject: My vote and support for an ice rink in Avon Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi‐use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because there is not enough ice time between Eagle and Vail to accommodate all of the ice related events and sports in our valley. Hockey practice for 10‐year‐olds is at 8:00 pm at night, which is very late — these kids are not getting home on a school night until 9:30 or 10:00 pm at night. Additionally, the recreation our tourists enjoy on the ice would be extended to Avon — it would be a phenomenal resource to support all of the winter ice activities we now participate in on a tight schedule. Thank you for your consideration. Sincerely, Wendy Rimel Edwards Resident ATTACHMENT E 1 From: Zach Blom Sent: Monday, August 21, 2017 5:03 PM To: Debbie Hoppe Cc: <board@vailmountaineers.org> Subject: Covered Ice at Nottingham Park Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. As the Director of the Vail Mountaineers Hockey Club and as a resident of Wildridge, I feel it is my duty to inform you of our needs as a local youth hockey program, and of the opportunity you have before you to both shape lives of the people who play this great game and to bring more of those people (and their pocketbooks) into Avon. We Need Ice! Hockey in the Valley has never been in such demand, both at the youth and adult, recreational and competitive levels. Our Mountaineers boys and girls teams have grown by over 30% in recent years, but due to the explosion of adult hockey using more hours at both Dobson and EPIR, our ice slots have remained static. Our players and coaches would use outdoor ice at Nottingham Park every week, if not every day. Hockey Changes Lives. Outdoor Hockey Can Change a Whole Community. Playing and skating on outdoor ice can only be understood by those who have experienced it — the communion with nature and solitude of skiing combined with the social and competitive fun of a team sports environment. In fact, the majority of our kids' first skating experiences was on outdoor ice. Much of that outdoor ice has gone away for various reasons, and there is a hugedemand for its return. Outdoor ice doesn’t just attract people who are already active and outdoorsy, of which there arelarge numbers in Avon. Outdoor ice has the power to make people fall in love with the active and outdoorsy lifestyle.Particularly in an ideal setting like Nottingham Park!  Hockey Brings Economic Impact. An ice arena in any community will bring in people and dollars, whether it’sweeknight restaurant, pub, and coffee pitstops or weekend warriors and tournament travelers. An outdoor ice arena in aresort winter destination like Avon would be a major pull, regionally and nationally speaking. VMHC would be happy to help organize and advertise for tournaments and programming, or lend our expertise in doing so over the years. Our events at Dobson and EPIR have brought MILLIONS into the Valley. On behalf of our 160-plus players and families (plus the scores of adult hockey players in our community), thank you for your thoughtful consideration concerning the upcoming project at Nottingham Park. Some of my membership and I will be in attendance tomorrow at your Town Council at 5pm, ready to voice our support for the ice plan, as well as answer any questions you may have regarding our experience as it may benefit the Town of Avon. Sincerely, Zach Blom Director Vail Mountaineers Hockey Club (970) 387-VMHC ATTACHMENT E 1 From: c. olden Sent: Wednesday, August 23, 2017 9:51 AM To: Debbie Hoppe Subject: Support for outdoor rink in Avon Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting last week, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. I feel it is needed/beneficial because while skiing is the established winter sport in our valley, it is not the only winter sport. Team sports are proven beneficial to our youth, and this allows additional opportunities for children to learn and practice ice skating, as well as serving adults in the sport. Please consider this point of view as a long-term perspective, even as it may be arriving after any deadline. Respectfully, Celena Olden (resident of Eagle valley for 26 years) ATTACHMENT E 1 From: Jim Aversman Sent: Tuesday, August 22, 2017 8:57 PM To: James Taylor Subject: Avon's Public Sports and Exercise Facilities James, My wife and I usually spend about a month in Avon during the summer months in hotels, timeshares, etc. We enjoy your great community and all it has to offer. It has come to my attention that the city of Avon is considering expanding and or upgrading some of the sporting facilities within the city. I would like to have you pass along to the city leaders that we really enjoy the Rec Center, Nottingham Lake, and especially the pickle ball courts. It's great fun and exercise. Upgrading and maintaining these facilities will encourage us to choose Avon as a destination for a summer getaway. Thank You, Jim Aversman 27028 Old English Ct. Leesburg, FL 34748 ATTACHMENT E 1 From: Kyle Marie Deighan Sent: Wednesday, August 23, 2017 12:46 PM To: Debbie Hoppe Subject: Outdoor rink Dear Honorable Mayor and Avon Town Council: I was unable to attend the Planning and Zoning meeting yesterday, but would like to share with you my support of the multi-use covered ice rink proposed in Nottingham Park. Hockey is growing more than ever in this valley, and this would provide a great activity for both adults and children. It would also be a tremendous draw for tourism-everyone who comes to town wants to schedule an afternoon at the Beaver Creek or Vail outdoor rinks. Thank you for your time! Kyle Marie Deighan ATTACHMENT E 1 Survey Results as of 3/07/2018 at 9:00 am Question 1: What Best Describes You? Question 2: On a scale of 1-10 with 1 being the least and 10 being the most, how supportive are you of the following BUILT ELEMENTS included in the Tract G (Nottingham Park and adjacent buildings) Development Plan? Please feel welcome to explain your support for these items. Full‐time resident of Avon Part‐time resident of Avon Seasonal/vacation visitor of Avon Resident in Eagle County who visits Avon 0 5 10 15 20 25 30 35 40 45 50 Responses 0 5 10 15 20 25 30 35 40 45 50 12345678910 Recreation Center Expansion ATTACHMENT F 2 Total Responses: 70 Average: 7.6 Additional Comments: Additional pickle ball courts Yes - we need more pickleball facilities to include indoor pickleball This is great and I hope it includes a larger pool, that can house the growing need for lane space. the rec center is pretty nice as is. Just some updating needed. Need to take care of the equipment that is there first! Do not expand unless Rec Center is put on a self-financing basis of fees that cover costs. I like the idea of open community spaces in the expansion plan We need more indoor pickleball facilities. add indoor and outdoor Pickleball courts Total Responses: 61 Average: 5.8 Additional Comments: Ok, but is this able to be used all year? Supportive of an outdoor splash pad in playground area so children aren't trying to get across Lake Street to park I think this would be fun. Space should have another use during the 8 months that the pad is closed (Ice Rink etc.)) water is scarce and this use seems wasteful 0 2 4 6 8 10 12 14 16 18 12345678910 Splash Pad ATTACHMENT F 3 Total Responses: 72 Average: 6.4 Additional Comments: Keeping some of Avon’s historical buildings should be a top priority I’m not sure It’s a historical gem!!!! Keep it there and save the barn!!!! this seems to be key to the plan. Find an affordable way to do it and it can be a great asset. 6 million is too much! this is a terrible idea 0 5 10 15 20 25 30 35 12345678910? Hahnewald Barn Relocation 0 2 4 6 8 10 12 14 12345678910 Chilled Ice Surface ATTACHMENT F 4 Total Responses: 65 Average: 5.6 Additional Comments: only if full sized hockey rink Booooo would like it to remain a "no roof, outdoor venue" I think this works better near the rec center than on the park. Also, find another use for it during the 6 months it is closed (Splash Pad etc.) Towns needs an ice rink not just a surface. there are plenty of ice surfaces in nearby areas and Avon could put in other things that other places nearby don't have Total Responses: 57 Average: 5.3 Additional Comments: 0 2 4 6 8 10 12 14 16 12345678910 351 Benchmark Property Total ATTACHMENT F 5 Please stop sinking money into this building! You can do so much more with this space. An art collective and your current employee housing is taking up valuable parking spaces in an area you could really do something special with. The other day when I was visiting the park with your kids I witnessed someone come out on the back deck and smoke a bowl. This building is old, has served it's purpose, and needs to be razed. Work with a developer to keep the bones of the building and build additions on to the structure. should be used for innovation Space - ski industry, gear, etc... Total Responses:72 Average: 7.1 Additional Comments: or elsewhere (Hahnewald Barn) we have some already! if they are maintained well and not trashed by the current element at the beach. if perminant, consider a small snack bar or pad for mobile food vendor. 0 2 4 6 8 10 12 14 16 18 20 12345678910 Beach Restrooms ATTACHMENT F 6 Total Responses: 67 Average: 6.4 Additional Comments: maybe a few for rain shelters and shade. Please activate the lake area near the stage and town hall with something! Total Responses: 68 Average: 6.9 Additional Comments: 0 2 4 6 8 10 12 14 16 18 12345678910 Shade / Picnic Shelters 0 5 10 15 20 25 30 1245678910 Added Parking on Benchmark Road ATTACHMENT F 7 the parking on west beaver creek is not working. Should be phased and not all build at once Other Park Elements you would like to see included in the plan (explain): Off leash dog areas More outdoor Pickleball courts Many more pickleball courys Pickleball courts, Gypsum outdoor courts are VERY well-subscribed! Bmx pump track An all season bike share station would be nice to have frisbee golf Out door gym elements Off-leash (enclosed) dog park Pickleball courts Pickleball courts No to $7m move of the barn! Waste of taxes!! Athletic courts Nordic Course/Track Pickleball courts More outdoor Pickleball courts 8 more bathrooms like by baseball diamond and in the barn 10....additional pickleball courts Pickleball courts Pickleball courts/indoor and outdoor Pickleball An indoor basketball court, paddle tennis courts and more lanes to the swimming pool by making it an official Usa certified pool that can be used for swim meets restrooms at the tennis courts Pickleball Use Hanewald barn for multi use space. Expanded pickleball courts Outdoor pickle ball courts Pickleball Bouldering wall, better access to river, a restaurant with a deck overlooking park, outdoor workout area with stations (like pull up bar, TRX station, etc. 8 - skating on the lake More open space! No dog parks, park expansion! climbing wall Better shoes and festivals like reds, whites and brews. More use of that wonderful area. ATTACHMENT F 8 Question 3: On a scale of 1-10 with 1 being the least and 10 being the most, how supportive are you of the following PROGRAMMING items included in the Tract G (Nottingham Park and adjacent buildings) Development Plan? Please feel welcome to explain your support for these items. Total Responses: 71 Average: 7.2 Additional Comments: we bike to the park on a regular basis this plan does not properly address ped access and connectivity. 0 5 10 15 20 25 12345678910 Count of Trails and Landscaping 0 5 10 15 20 25 12345678910 Multi‐use fields ATTACHMENT F 9 Total Responses: 70 Average: 6.6 Additional Comments: (Edwards already has them) town should program some inexpensive (and free for families) activities to program the field a little more often.... think field day Fridays during the summer Total Responses: 71 Average: 6.4 Additional Comments: - Gypsum Rec. indoor courts are overrun! -we play 4X/week, but not at Avon since it is poorly organized. Very supportive of more courts both indoor and outdoor it’s fun and a great way to connect with communities and stay healthy and active I took up pickle ball last summer. I found this sport to be lots of fun and very inclusive. Should be paddle tennis courts instead 0 5 10 15 20 25 30 35 40 12345678910 Pickleball Courts ATTACHMENT F 10 Total Responses: 64 Average: 4.7 Additional Comments: This may be a better fit at the park location than the ice rink. Total Responses: 68 Average: 6.4 Additional Comments: with shade and benches/swings 0 5 10 15 20 25 12345678910 Game Plaza 0 5 10 15 20 25 12345678910 Passive Recreation Areas ATTACHMENT F 11 Total Responses: 63 Average: 4.6 Additional Comments: I would mark this as 0 if I could, it's a stupid idea! Other Items (explain) Build more MTB trails like you said you would. Workout stations, Pull up bars, etc Relocate Hannewald Barn to the Avon Park. 10- better stocking of fish maybe something other than trout and fish need food source; Nottingham Lake used to be known as a good fishery before the liner was changes 10 Relocation of Hahnewald Barn Rollerblade area 10 - use the Hahnewald Barn as a multi-use space (bathrooms, community events, classes/conferences, rec, parties, etc. 10 - The Hahnewald Barn can be used at a multi-use space, including the restrooms noted in #2 above. Great space for community events, private parties, classes and conferences. Educational experiences for local schools. 10 - use the Hahnewald Barn as a multi-use space Use Hahneweld Barn for community events, public restrooms, conference space, etc. 10 - Better historical context - Turn relocated barn and cabin into multi use spaces that tie Avon to its past Hahnewald Barn multi use facility 10 More bathrooms Enlarge beach area to stretch to the east side of lake near the stage and playground. Perhaps this could be a "family zone" to separate the different elements visiting park. 10 - Hahnewald Barn being used (bathrooms, etc.) 0 2 4 6 8 10 12 14 16 18 12345678910 Count of Bicycle Pump Track ATTACHMENT F 12 just open space. No affordable housing, no ice rinks, quit wasting taxpayers dollars on idiotic ideas, like the road diet! 10 - The area north of the stage would make a great botanic or community garden. Question 4: Please provide any additional feedback, to the Tract G (Nottingham Park and adjacent buildings) Plan. The old fire station is a fire hazard and need to be torn down. Use that land for a restaurant with community elements like cooking classes. Spending millions of dollars to relocate the barn to this location seems like an udder waste of resources. The barn is subpar for any of the proposed uses, and the proposed location is valuable for all kinds of programming. Something more useful should be built in that space for a fraction of the cost. Put the barn somewhere else. must be parking available for Wildridge residents I see a lot of potential for the restored barn being used for educational, multi-use purposes. It's unique. I like the idea of keeping this authentic historic artifact. Saving the historic Barn would be nice. Please save the Barn! Beautiful, unique, exciting opportunities for programming and future uses. Will add an elegant and fun feature to the park and town! relocating the Hahnewald barn is a WASTE of money. don't do it. Many AZ pickleball players visit Vail during the summer because it has organized play. If Avon had similar facilities/organization, visitation would surely improve. Organization with Eagle/Vail might work well. The Hannewald Barn is an historic barn and could be refurbished to make a great multi use facility for the Town of Avon. What a great look from I70 as you look at Avon. Do not waste tax dollars on moving the barn. Expand the Rec Center!!! NA The Hannenwald Barn is completely unique and should be used for special events, parties or presentations. Keep the momentum for all improvements to make the park and ultimately Avon a great place to live and visit!! The lake needs to be better cared for especially the west side where trash from the elementary school blows into the lake. See above too - Nottingham Lake used to be a really good fishery and that brought people to our town and park. It was a good thing and should be that way again. There are limited indoor recreation options area and any expansion would be appreciated. Outdoor recreation has many options but this is why most of us choose to live here so more opportunities are great. The Hahnewald Barn is an important part of Avon’s history. Preserving history should be a priority for Avon, and this building can be used as a functional multi use space Paddle ball EXPAND the Rec Center!!! It’s been 22 years. Maybe the Hahnewald could be moved to tract G and provide shade for the ice rink instead of a chilled ice surface ATTACHMENT F 13 The Hahnewald Barn is unique to the valley and should be a priority for Avon in preserving the area's homesteading history. SAVE THE BARN!!!!!!! Hahnewald Barn should really be part of the new development. Including historical Avon with the future is brilliant and will be appreciated for years to come The Hahnewald Barn would add historic preservation and Art In Public Places element. Please save the barn as part of the cultural heritage of the valley. I am most supportive of moving the Hahnewald Barn to the park, making it onto a multi-use space and saving this iconic building as a symbol of Avon. The Hahnewald Barn is completely unique and should be a priority for our town. Restoration and repurpose of historic buildings should be undertaken wherever possible to preserve the unique heritage. The Hahnewald Barn is a unique piece of Avon and Eagle County's history and should be preserved and utilized. Evening pickleball would be great I read about the barn relocation and think that is a totally exciting and unique opportunity for the town. Avon feels kind of fake and unmoored from any historical context and the barn would go a long way to restoring some authenticity to the town. The Hahnewald Barn should be refurbished and utilized. We booked Donovan Pav for wedding and wish there were more historic multi-use venues. A pickle ball facility for tournaments I can't emphasize it enough. I hate the thought of my tax dollars going into the building located at 351 Benchmark. I support your move, expansion of rec center, etc. You can do so much with this whole area if you building something new and nice here. Consider a parking structure somewhere to accommodate visits to area. The Hahnewald Barn is completely unique and it should be a priority for our Town Please add parking along Benchmark Road create more open park space and pocket parks in wildridge, leave these lots for the future and some need they may have. Why does this town council feel the need to develop every inch of town land? Leave it all alone for future Avon residents. Using the old Avon firehouse in this manner does not bring either revenue or people to Avon. This is making a small group happy and does not benefit the town overall. Additionally Pickle ball courts are being demanded by a specific group and most DO NOT live in Avon. You are asking taxpayers to give a benefit to a group that does not help pay for them but uses them free. A Donovan pavillion type building for weddings, meetings, indoor events, this could also compliment the current outdoor stage, 351 Benchmark property could be used for this instead of an exclusive culinary/culture building ATTACHMENT F 14 Question 5: On a scale of 1-10 with 1 being the least and 10 being the most, how supportive are you of the following mix of uses for the 351 Benchmark Building (old Fire Station) and Hahnewald Barn relocation? Question 6: Please provide any additional feedback to the wider Town of Avon Town- Owned Properties Plan, including Wildridge Fire House, Swift Gulch Site, Public Works (Lot 5), Village at Avon Park Site, Village at Avon School Site (Lot E), and the Wildwood Properties. Public transportation (including the bus system but not limited to that) need to be expanded. Connectivity between every corner of Avon as well as with surrounding towns is necessary to a happy and healthy community. wildridge firestation should be a community center, offices, coffee shop, corner store etc. No changes to Swift Gulch. Transfer Wildwood Properties to Open Space - they are too small and steep to build on. Wildwood has no sidewalks or other public amenities. Dog park down in the Valley in town center is much needed There are hundred of people in the Avon area that play pickleball. This winter over 40 people show up at the inadequate facilities at Red Sanstone Elementary to play three days a week. Many more played in Gypsym 5 days a week, in not so great a gym. An indoor 6 to 8 court facility would be filled almost every scheduled session. We often mountain bike the Avon trails adjacent to Singletree. These trails are very popular with Summit County riders early in the season. Not familiar with these sites Rec center needs expansion! Utilizing the former fire houses for employee housing is very important and should be passed. I have dairy cows in Edwards. I would love to move the Hahnewald Barn there are use it for my cows and to teach about the cows and sustainability from it. 0 5 10 15 20 25 30 35 40 45 12345678910 Preference of Uses Expanded Educational Uses Entrepreneurial Opportunities Multi‐Use Flexible Space Creative Industries ATTACHMENT F 15 Repair and/or upgrade the zpickleball courts with possible consideration for lighting for evening play Think Avon needs more indoor facilities for the winter.Plenty of summer outdoor already available Is there plan for a covered tennis court? A big demand for this. I don't have an opinion yet. There is already A LOT of activities and events in this area so I think use of the fire station for entrepreneurs and creative industries for long term development of economic opportunities is a best fit here. The Hahnewald barn is one of a kind and should stay within Avon!! Please save this amazing barn!!! Protect public lands from residential and commercial development. Open space is valuable. SAVE THE BARN!!!! Avon doesn’t need to keep building things, maybe work on actually keeping events like Winter Wondergrass and Reds Whites and Brews. No one wants to work with the town council and we have a pavilion barely being used which cost the taxpayers millions! SAVE THE BARN!!!!!!! Please just think of the future and multi-uses for all Eagle county Wildridge needs some kind of community space. I used to live there and thought it was great when the council would have meetings in the firestation. Maybe a place for gathering, grab a cup of coffee, read the paper, package lockers (if the post office would agree), etc. Not familiar enough with the other properties... Hahnewald Barn would be multi-use space. Barn also could be work or vendor space for antique vendors and artisans. Sunday flea mkt in the barn multi functional public spaces Could a cross country ski trail be groomed on train tracks leading from Public works site? If so add parking for trailhead. I support employee housing at the public works site. Science school-organized community garden/dog park on Traer Creek Lot E is good; residential conversion of Wildridge fire house is good. The Town of Avon (and any other goverment) has ZERO BUSINESS being in the "Real Estate Redevelopment Business" Just create more open park space where the police and fire station is, and leave it for the future and some need they may have, No affordable housing should be built here, it's not the towns responsibility to build housing!!!!! Trying to develop the Wildwood properties for employee housing is going to be a very expensive and difficult project because of the lay of the land. This should probably stay overflow storage for the town. The expense to relocate the Hahnewald Barn is not worth it; that barn is dilapidated and dangerous. I recommend spending those funds on a new building. Allow a brewery or pub to use the Wildridge fire house. Maybe a cafe. Need an ice rink facility. Question 7: Your Name: ATTACHMENT F 16 Carolyn Swanepoel John Somerville Neal Henzler Karlene Spivak Lindsay Hardy Jennifer Moran John Gottlieb Robin Santoro Susan Gruber Roger Kendall Sookyar Michael Desfor Jeanette Hix Stephanie Gillis Leanna Kith Jamie Taylor Edward Szympruch Diane Sampson John Seaman Jay Moore Kim Cox Katherine Smith Lynne Nosal Hatsie Hinmon Jay Kristin Schiller Lillian Nottingham Pelton Laura Thompson Robert Bank Woodson spring Liz Wood Tonya Warmenhoven John Karen Oberholtzer Celeste Nottingham Terry Smith Susan Orick Terence Nottingham Thomas Dubel Mark Pittman SK Ron Wolfe Connie Kozeny-Moskovits Shelley Woodworth Anonymous. Susan Rapson Erin Vega Blake Putnam Delfina Darquier Cheryl Lindstrom Sydney Pittman Ray Kump Karen Joni Forman Jim Horan Kristi Ferraro C.Penwill Darien Underwood Neil Stewart Anne Hintz Elizabeth DiJulio Charlynn Williams Becky Kieler Terry Nolan Tom Allender Bryce Hayes Herb Kaufman Margaret Rogers Tamra Underwood Marlene Heston Meredith (fisher) Fry Steve Hilbert John Bailey Derek George ATTACHMENT F PZC Recommendations: #CPA17002 Page 1 of 1 PLANNING AND ZONING COMMISSION FINDINGS OF FACT AND RECCOMENDATION TO TOWN COUNCIL DATE OF DECISION: February 20, 2018 TYPE OF APPLICATION: Comprehensive Plan Amendment PROPERTY LOCATION: Various throughout, Avon FILE NUMBER: #CPA17002 APPLICANT: Town of Avon These recommendations are made in accordance with the Avon Development Code (“Development Code”) §7.16.030(c): DECISION: Recommendation to approve the Comprehensive Plan Amendment titled: Town of Avon Properties Development Strategies, with the following findings: The code text amendments were reviewed and found to be in in compliance in accordance with the review criteria outlined in Section 7.16.030(c) of the Avon Municipal Code, including: 1. The proposed land uses are all compatible with the surrounding areas; 2. Transportation services and infrastructure can serve the proposed future land uses; 3. Public services and facilities have adequate current capacity to serve the proposed future land uses; 4. The proposed land use in the plan amendment will result in a better location and form of development for the Town; 5. Strict adherence to the current plan would result in a situation that contrasts to the current Comprehensive Plan; 6. The Application complies with the purposes of the Development code; and 7. The Application will promote the health, safety and welfare of the Avon Community and will be consistent with the general goals and policies of the Avon Comprehensive Plan. THESE FINDINGS OF FACT AND RECORD OF DECISION ARE HEREBY APPROVED: BY:______________________________________ DATE: ___________________ PZC Chairperson ATTACHMENT G February 20, 2018 PZC Meeting Comprehensive Plan Amendment | Town-Owned Properties 1 Staff Report February 20, 2018 Planning & Zoning Commission Meeting PROJECT FILE #CPA17002 APPLICATION TYPE Comprehensive Plan DOCUMENT TITLE Town of Avon Town-Owned Properties Plan PREPARED BY Matt Pielsticker, AICP, Planning Director INTRODUCTION For review and consideration is the final draft of Town of Avon Town-Owned Properties Plan (“the Plan” – Attachments A & B) - dated January 19, 2018. The purpose of the meeting is to review public comments received since the final Plan was published, consider additional public comments, and formulatation of a final recommendation to the Avon Town Council. The document was last reviewed by the Planning and Zoning Commission at the August 1, 2017 meeting. With overall support for the relocation of the Hahnewald Barn, the Planning and Zoning Commission passed a motion which identified a southern parcel of Town Park, in Tract G, as the preferred location for the relocation of the Barn. The Commission’s action in August, while ahead of full adoption of the Plan, was based upon public comments, a presentation by the Historic Preservation Committeee, as well as the understanding that the “drop dead” date to remove the structure from the Eagle River Water and Sanitation District property would be fall 2018. While the date to remove the barn has been pushed to spring 2019, the urgency to continue through the process and confirm next steps with the Avon Town Council is apparent. MEETING ORDER The meeting order for the February 20, 2018 meeting is as follows: o Staff presentation of Town of Avon Town-Owned Properties Plan o Planning and Zoning Commission Questions o Public Hearing and Review of Public Comments o Planning and Zoning Commission Deliberation o Motion and Vote PLAN AMENDMENTS SINCE AUGUST As recommended by the Planning and Zoning Commission at the August 1, 2017 public hearing, and subsequently directed by the Town Council at a work session, the Plan was updated to included the Hahnewald Barn relocation in the location of the existing Town Hall. The document was reformatted and in addition to several minor edits, the following substantive amendments were prepared: • Summary of civic engagement process • Removal of covered ice rink, and broadened emphasis of Tract G to include Cultural/Creative Industries/Economic Development • Removal of Disc Golf and Picnic Shelters on north side of Tract G • Addtiional Pickel Ball Courts added to lower field • Less specificity for worker housing sites (i.e. not limited to a number of units) • Elimination of FIFA sized soccer field ATTACHMENT G February 20, 2018 PZC Meeting Comprehensive Plan Amendment | Town-Owned Properties 2 PROJECT BACKGROUND This planning effort largely builds upon the Town Facility Planning work from late 2015. At that time, the “Clauson Study” evaluated and eventually solidifed the concept to the move the Town Hall services and police/fire out of Nottingham Park (“Tract G”). Once the ballot for the Fire District passed and the Town purchased the Sheraton Mountain Vista Office Building (aka “Skier Building”), the remaining parcels of land were earmarked for further study. The Town of Avon Strategic Plan includes the following directive: With consultant services, prepare master land use plans for Tract G, Lot 5, Swift Gulch, building on the Stan Clauson Associates, November 2015, initial plan. In the Tract G planning, evaluate expansion of the Recreation Center and a parking garage. Ensure increase access to the Eagle River and utilization of the river is included in the planning. Engage a citizen committee to serve as a stakeholder group for consideration of the relocation of the Hahnewald Barn, Blacksmith Shop and Cabin in the Town of Avon. The planning will be an inclusive process with the greatest civic engagement from the initial meetings through the Planning and Zoning Commission recommending action Council adoption hearings. PROCESS Design Workshop was selected in late 2016. In addition to the land use plan, a multi-modal transportation element was identified as a priority due to the inherent link between land use and mobility. The desire to reach a diverse audience and further the Town’s goals related to multi-modal connectivity resulted in the formation of a committee, a series of focus group meetings, and a charrette during February 2017. Out of the charrette process a variety of development scenarios were produced for each Town property. The development scenarios were introduced to the public on April 5, 2017 with an open house. After the project was formally introduced to the public in April, several tactics were used to gain public input including: online surveys (Attachment B), engagement at Town events including the May “Ride Avon First”, targeted outreach at summer lunch program at Aspens Village, and sandwich boards and materials in Nottingham Park, Avon Recreation Center, Avon Library, and Town Hall. A public meeting was conducted on June 8, 2017, which included real time polling exercises for additional data collection. In 2018, an additional online survey was conducted after the revised Plan was released in January, asking people their level of support for individual components of the plan (focused on Tract G) and why. Details of that survey can be found as Attachment C. The Planning and Zoning Commission will review the plans and conduct a public hearing on February 20, 2018. After conducting a public hearing, considering all packet information, including but not limited to survey results and all written comments received on the project (Attachment D), staff is recommending PZC approve a recommendation and move the process to the Town Council. PZC’s recommendation will then be presented to Town Council, who will take final action with an Ordinance after conducting additional public hearings. February 20 -PZC PUBLIC HEARING & RECCOMENDATION March 13 TOWN COUNCIL PUBLIC HEARING & FIRST READING OF ORDINANCE March 27 TOWN COUNCIL PUBLIC HEARING & 2nd READING OF ORDINANCE ATTACHMENT G February 20, 2018 PZC Meeting Comprehensive Plan Amendment | Town-Owned Properties 3 MULTI-MODAL TRANSPORATION PLAN The 2017 Multimodal Transportation and Parking Plan produced by LSC Transportation Consultants is currently being used by the Town’s Mobility Department as a working document, without the need for formal adoption. A Mobility Workgroup has been formed to begin implementing recommendations from the Multi- Modal Parking and Transportation Plan. Initial strategies from the plan have already been piloted (i.e. bikeshare, extended bus routes, etc.), and the document will continue to be used accordingly. Future development of properties within the Town of Avon Town-Owned Properties Plan will be evaluated by the Mobility Workgroup to identify impacts, including vehicle parking demand, as projects advance to further planning stages. TIMELINE OF PROCESS For a more detailed review of the process, including milestones and additional information please review the Public Engagement section of the Plan and timeline included as Attachment E. COMPREHENSIVE PLAN CRITERIA According to Section §7.16.030(e), Review Criteria, Development Code, the criteria below are to be used when evaluating Comprehensive Plans. The review criteria are included here for reference and to aid the formation of a recommendation to the Town Council. Staff has provided a draft recommendation that includes a tie back to these review criteria (Attachment F): (1) The surrounding area is compatible with the land use proposed in the plan amendment or the proposed land use provides an essential public benefit and other locations are not feasible or practical; (2) Transportation services and infrastructure have adequate current capacity, or planned capacity, to serve potential traffic demands of the land use proposed in the plan amendment; (3) Public services and facilities have adequate current capacity, or planned capacity, to serve the land use proposed in the plan amendment; (4) The proposed land use in the plan amendment will result in a better location or form of development for the Town, even if the current plan designation is still considered appropriate; (5) Strict adherence to the current plan would result in a situation neither intended nor in keeping with other key elements and policies of the plan; (6) The proposed plan amendment will promote the purposes stated in this Development Code; and, (7) The proposed plan amendment will promote the health, safety or welfare of the Avon Community and will be consistent with the general goals and policies of the Avon Comprehensive Plan. This long-range Plan implements many of the guiding goals, policies, and planning principles found in the overarching 2017 Avon Comprehensive Plan, including but not limited to the following: Goals and Policies- Policy A.1.1: Encourage redevelopment and revitalization of outdated, rundown, or otherwise neglected areas. Goal B.1: Provide a balance of land uses that offer a range of housing options, diverse commercial and employment opportunities, inviting guest accommodations, and high quality civic and recreational facilities that work in concert to strengthen Avon’s identity as both a year- round residential community and as a commercial, tourism and economic center. ATTACHMENT G February 20, 2018 PZC Meeting Comprehensive Plan Amendment | Town-Owned Properties 4 Policy B.1.1: Include sufficient land for public uses such as schools, recreation, community facilities, and government services. Goal B.4: Encourage commercial development that enhances Avon’s overall economic health, contributes to the community’s image and character, and provides residents and visitors with increased choices and services. Policy C.1.1: Regularly update and enhance the Avon land use regulations and District Master Plans for innovative design approaches and positive development outcomes. Goal C.3: Enhance existing cultural and heritage facilities, events, and programs that strengthen Avon’s community character and image. Policy C.3.3: Maintain the existing heritage of the community and reflect that heritage in new development. Policy C.3.4: Encourage development of civic and recreational amenities that benefit all neighborhoods. Goal D.2: Promote high quality Town investments. Policy D.2.3: Encourage private investment in Avon through innovative investment tools and partnerships. Policy E.1.4: Integrate attainable housing within large developments and throughout Town. Policy I.1.2: Develop community services and facilities based on demand. Tract G Planning Principles- • Implement use and design principles from the 2017 Tract G planning effort’s recommendations. • Maintain flexible space for temporary concession facilities and provide a western anchor to the Main Street Pedestrian Mall. • Preserve view corridors to Beaver Creek and the Main Street Pedestrian Mall. AVAILABLE ACTIONS 1) Conduct Public Hearing and finalize recommendation with a Motion and Vote of recommendation to Avon Town Council; or, 2) Conduct Public Hearing and Continue to a future date. ATTACHMENTS A: Town of Avon Town-Owned Properties Plan http://www.avon.org/DocumentCenter/View/17860 B: Appendix | Public Open House Polling Results http://www.avon.org/DocumentCenter/View/17861 C: Online Survey Results Summary (01/26/18 – 02/14/18) D: Written Public Comments E: Town-Owned Properties Plan Timeline F: Draft Findings and Record of Decision ATTACHMENT G TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Virginia C. Egger on Behalf of Mayor Pro Tem Sarah Smith Hymes Meeting Date: March 27, 2018 Topic: DIRECTION REGARDING FUNDING PREFERENCE AND AMOUNT NOT TO BE EXCEEDED FOR THE HAHNEWALD BARN RELOCATION AND REPURPOSING AVAILABLE ACTIONS BEFORE COUNCIL • Pass a motion for the sources of Hahnewald Barn funding • Continue, table or take no action on the agenda item SUMMARY Mayor Pro Tem Sarah Smith Hymes asked that Exhibit D, Funding Alternatives, be provided to Town Council for consideration. Exhibit D was included in the March 13, 2018, Council packet materials for Review and Direction on the Hahnewald Barn Relocation Cost Reduction Plan & Request to Initiate Next Step(s). Exhibit D has been updated for the estimated RETT collections available by the end-of-the-year, from the Town of Avon Town-owned Properties Reserve; and, to identify Grant Research and Applications as a potential revenue source. The comprehensive list of expenditures for the project is as follows: ATTACHMENT Exhibit D - Funding Alternatives VERTICAL BARN CONSTRUCTION UNIT QTY UNIT COST TOTAL Disassembly and re-assembly of Barn EA 1 330,000$ 330,000$ Exoskeleton Structure & Exterior Finishes SF 7,500 175$ 1,312,500$ Interior Finish SF 6,880 350$ 2,408,000$ 4,050,500$ 607,575$ 4,658,075$ CIVIL & SITE COSTS 1,396,417$ 6,054,492$ 282,000$ TOTAL OPINION OF PROBABLE CONSTRUCTION COSTS 6,336,492$ 348,400$ 6,684,892$ Geotechnical Engineering Fees TBD Revenue Opportunity Projections for Cost Recovery Analysis TBD Additional Costs not Priced (IT, WiFi, Fiber, AV, Security, Furniture, Signage)TBD HAHNEWALD BARN RELOCTION & REPURPOSING COMPREHENSIVE LIST OF EXPENDITURES OTHER SOFT COSTS TO BE FUNDED - NO ESTIMATE AVAILABLE ESTIMATED ARCHITECTURAL AND ENGINEERING COSTS (MIDDLE OF ESTIMATED RANGE SOURCE: TOWN ENGINEER) TOTAL OPINION OF PROBABLE A&E AND CONSTRUCTION COSTS SUBTOTAL ESTIMATE FOR VERTICAL AND SITE COSTS ESTIMATED COST FOR DEMO OF OLD TOWN HALL TOTAL OPINION OF PROBABLE COSTS FOR 2019 BARN RELOCATION TO TRACT G SOURCES: TOMECEK STUDIO, TIMELESS BARNS, ALPINE ENGINEERING SUBTOTAL ESTIMATE 15% Contingency TOTAL ESTIMATED VERTICAL BARN CONSTRUCTION EXHIBIT D FUNDING ALTERNATIVES CAPITAL CONSTRUCTION General Obligation Bond Issue • Requires voter approval to issue debt and levy property tax; • Ballot question subject to TABOR requirements (i.e., single subject, November election); • Sources of new revenue: Property Tax Revenue Bond • Requires voter approval to issue debt; • Normally a tax increase accompanies the debt question (i.e. sales tax or use tax increase) or, User charges are sufficient to pay debt service; • Ballot question subject to TABOR requirements (i.e., single subject, November election); Certificates of Participation • Does not require voter approval • If a ballot question is brought to the voters, it may be presented at any time • User charges or general revenues (including taxes) must be sufficient to pay debt • The asset being funded must be of a significant public purpose and be acceptable collateral to bondholders Appropriation from Capital Improvements Fund and/or General Fund Revenues • Amend adopted 2018 Capital Project Fund 2018 projects o Delay any 2018 project out for bid or not currently funded o Appropriate 100% of the $2.9 million of Town of Avon Town-Owned Properties Reserve o Reduce discretionary contingency and unappropriated reserves • Amend adopted 2018 General Fund contingency and discretionary reserves • In developing the 2019 budgets, prioritize monies for the project with 2018 transfers and new fiscal year monies Urban Renewal Fund • Appropriate in 2019 budget projected surplus revenues of $500,000 • Available funds will accrue with the Avon Hotel – partial funds 3 years after constructed; full funds in fourth year Private Fundraising (with or without challenge seed fund) Grant Research and Applications REVENUE RECOVERY - OPERATIONS AND MAINTENANCE • User fees • Increased General Operating Mill Levy – Requires voter approval TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Justin Hildreth, Town Engineer Meeting Date: March 27, 2018 Topic: REVIEW AND APPROVE RELEASE OF THE REQUEST FOR PROPOSALS, ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RELOCATION AND REPURPOSING OF THE HAHNEWALD BARN ACTION BEFORE COUNCIL Before Council, at the request of Mayor Pro Tem Sarah Smith Hymes, is review and approval of the Request for Proposals (RFP), Architectural and Engineering Services for the Relocation and Repurposing of the Hahnewald Barn prior to release. RECOMMENDED MOTION “I move to direct staff to release the Request for Proposals, Architectural and Engineering Service for the Relocation and Repurposing of the Hahnewald Barn (with the following changes (list))”. DISCUSSION Town Council at the March 13, 2018, meeting directed staff to release a Request for Proposals for Architectural and Engineering Services for the Relocation and Repurposing of the Hahnewald Barn (Barn). At that time, the release date was set for March 27, 2018. Subsequently, Mayor Pro Tem Sarah Smith Hymes asked that the RFP be approved by Town Council prior to release. The new schedule, assuming Town Council approves the release of the RFP, is provided in the RFP and copied in the table below. In preparing the RFP, staff developed the respective responsibilities of the Architectural and Engineering (A&E) firm and the General Contractor (GC) for the demolition of current Town Hall and removal and relocation of the Barn to Tract G. Those responsibilities are stated in the RFP. Staff is recommending Town Council create a Working Group to review the proposals, including representatives from the Avon Historic Preservation Advisory Committee, local event promoters, recreational users, other potential users of the Barn, Town Council and the Planning and Zoning Commission, with a total membership to not exceed seven (7) persons. The Working Group should be formed before the proposals are due on May 7th. SCHEDULE The following schedule is proposed for the project. The RFP is written so that the project and pricing are presented to Town Council at the Schematic Design, Design Development and Construction Document design phases. The A&E team will be released to initiate the next design phase after the previous phase is presented and approved by Town Council. PROJECT SCHEDULE RFP for A&E firm (A&E) released March 29 RFP for General Contractor (GC) services released April 5 Proposals for A&E due May 7 Recommendation of A&E to Town Council: Notice to Proceed (Schematic Design only) May 22 A&E contracts finalized and executed May 25 GC Proposals Due May 25 Recommendation of GC to Town Council June 12 Schematic Design (SD) submitted to GC for pricing (4-weeks) June 22 SD/Pricing is presented to Council for review July 24 Pending Council approval of SD/Pricing, Design Development (DD) Drawings begin (4-weeks) July 25 DD to GC for pricing (4-weeks) August 22 DD/Pricing presented to Town Council September 25 Pending Council approval of DD/Pricing, Completion of Construction Documents to begin December 8 Construction Commences April 2019 FINANCIAL IMPLICATIONS Barn A&E Fee: The Town has no costs, other than internal staff time, for the RFP release. Staff is anticipating A&E design fees to be approximately 5% to 6% of the Estimated Probable Construction Cost of $6,336,492, which includes relocation and therefore the fees will range from $316,800 to $380,000. The actual fee will be presented to Council at the May 22, 2018 meeting as part of the approval of the A&E design team recommendation. The fee will be itemized by each design phase allowing Council the ability to proceed with the next design step, amending plans or delaying action. It is anticipated that the fees for each design step to be approximately 1/3 of the total fee. Other Fees: There will be additional expenses as part of the design process including geotechnical engineering services, and a programming and financial operational consultant. Proposals for these services have not been solicited yet and are expected to be approximately $15,000 and $5,000, respectively. Other expenses that have not been determined include information technology and wi- fi, relocation of the Town’s fiber optic lines, audio-visual consulting and equipment, security system, furniture, fixtures, equipment and exterior signage. These expenses will be established as part of the schematic design phase. The following table itemizes the expenditure line items for the project. All fees will require an amendment to the Capital Projects Fund to appropriate monies from the Assigned Town-owned Properties Development Strategies Plan, which currently budgeted by year’s end to have $3,500,000. The source of the money is from Wyndham RETT payments and is subject to change. ATTACHMENT Request for Proposals, Architectural and Engineering Services for the Relocation and Repurposing of the Hahnewald Barn VERTICAL BARN CONSTRUCTION UNIT QTY UNIT COST TOTAL Disassembly and re-assembly of Barn EA 1 330,000$ 330,000$ Exoskeleton Structure & Exterior Finishes SF 7,500 175$ 1,312,500$ Interior Finish SF 6,880 350$ 2,408,000$ 4,050,500$ 607,575$ 4,658,075$ CIVIL & SITE COSTS 1,396,417$ 6,054,492$ 282,000$ TOTAL OPINION OF PROBABLE CONSTRUCTION COSTS 6,336,492$ 348,400$ 6,684,892$ Geotechnical Engineering Fees TBD Revenue Opportunity Projections for Cost Recovery Analysis TBD Additional Costs not Priced (IT, WiFi, Fiber, AV, Security, Furniture, Signage)TBD HAHNEWALD BARN RELOCTION & REPURPOSING COMPREHENSIVE LIST OF EXPENDITURES OTHER SOFT COSTS TO BE FUNDED - NO ESTIMATE AVAILABLE ESTIMATED ARCHITECTURAL AND ENGINEERING COSTS (MIDDLE OF ESTIMATED RANGE SOURCE: TOWN ENGINEER) TOTAL OPINION OF PROBABLE A&E AND CONSTRUCTION COSTS SUBTOTAL ESTIMATE FOR VERTICAL AND SITE COSTS ESTIMATED COST FOR DEMO OF OLD TOWN HALL TOTAL OPINION OF PROBABLE COSTS FOR 2019 BARN RELOCATION TO TRACT G SOURCES: TOMECEK STUDIO, TIMELESS BARNS, ALPINE ENGINEERING SUBTOTAL ESTIMATE 15% Contingency TOTAL ESTIMATED VERTICAL BARN CONSTRUCTION 1 | P a g e REQUEST FOR PROPOSALS ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RELOCATION & REPURPOSING HAHNEWALD BARN AVON, COLORADO The Town of Avon, Colorado, invites qualified firms for architectural and engineering services for the relocation, design and repurposing of the Hahnewald Barn (“Barn”). The Barn is a historic building, currently located at the Eagle River Water and Sanitation District (ERWSD) property, 950 West Beaver Creek Boulevard. The Barn relocation site is to the Harry A. Nottingham Park at One Lake Street, Avon. PROPOSALS ARE DUE NO LATER THAN MAY 7, 2018, 4:00 pm MDT LATE SUBMITTALS WILL NOT BE ACCEPTED PLEASE SUBMIT ONE DIGITAL COPY IN PDF FORMAT & 10 PRINTED COPIES OF THE PROPOSAL TO: TOWN CLERK DEBBIE HOPPE AT: dhoppe@avon.org One Lake Street POB 975 Avon, CO 81620 _________________________________________________________ ALL QUESTIONS REGARDING THE RFP MUST BE SUBMITTED BY NO LATER THAN APRIL 25, 2018, 5:00 pm, MDT TO: TOWN ENGINEER JUSTIN HILDRETH AT: jhildreth@avon.org BACKGROUND The Hahnewald Barn is currently located at the ERWSD property at 950 West Beaver Creek Boulevard and must be moved by April 2019 to make land available for an expansion of the wastewater treatment facility. The Avon Town Council has directed that a Request for Proposals (RFP) be released to retain necessary consultant services to relocate the Barn and design for preservation and repurposing as a multi-use public amenity. The relocation site is at Harry A. Nottingham Park, One Lake Street, where the current Town Hall is situated. The current Town Hall will be demolished prior to relocation of the Barn. Relocation, Site Level Schematic Plan & Estimate of Probable Cost for Multiuse Finishes Exhibit 1 is the Historical Documentation and Field Analysis of the Hahnewald Barn, which provides the evaluation of the historical value of the barn. Recognizing the importance of the Barn, the Town recently completed initial planning work, including an estimate for relocation of the Barn, a Site Level Schematic Plan, and an Estimate of Probable Costs to complete the finishes as a multiuse facility. Exhibit 2 provides the planning work completed by the Town. ATTACHMENT - HAHNEWALD BARN RFP 2 | P a g e • The relocation of the Barn, as recommended by Timeless Barn, will include an exoskeleton to support the historical structure and additional facilities required for its repurposing, including electrical and mechanical equipment, fire suppression systems, lighting, and insulation. • It is anticipated that some site work will be required along with drainage and utility improvements as shown in the Site Level Schematic Plan. The electrical, internet, water, sewer and gas utilities for Harry A. Nottingham Park are serviced through the existing Town Hall and will have to be relocated for the Barn. The final placement and design of the Barn must consider production needs of the Avon Performance Pavilion, vehicle circulation for artist tour buses and other special events, integration with the adjacent historic cabin, park uses associated with the lake and fields, and on-going park maintenance activities. PROJECT APPROACH Retain A&E and General Contractor Services & Schedule During the period the Architectural and Engineering firm (A&E) is being selected, the Town intends to solicit proposals for a General Contractor using the Construction Manager at Risk (GC), with a Guaranteed Maximum Price approach. The schedule for design, pricing and project commencement is forecasted in the Project Schedule below. The successful A&E firm will participate in the GC interview process. The Town Council, as shown in the schedule, will authorize the initiation of each phase of design incrementally to manage schedule and costs. The schedule may be changed in the sole determination of the Avon Town Council. Current Town Hall Demolition To relocate the Barn to Harry A. Nottingham Park, the existing Town Hall must be removed. The Town preference is for the building materials, including but not limited to interior appliances, cabinets, etc. be recycled prior to demolishing the remainder of the building. An option will be for the building to be provided to the Eagle River Fire District for fire training. The existing Town Hall does contain some asbestos, which will have to be mitigated as part of it demolition. The Asbestos Report, prepared by HealthSafe Inspections, is attached as Exhibit 3. The current Town Hall will be vacated by not later than March 1, 2019. Once the building is gone, the site must be prepared for the Barn. The Town’s General Contractor will be responsible for the entire scope of services for recycling of materials, building demolition and site preparation. Barn Relocation Prior to relocation, the A&E firm will complete full measurements of the Barn and determine any materials which are deteriorated and must be replaced. The relocation of the Barn to the Town Hall site will be completed in an environmentally sustainable manner including maximizing energy efficiency, evaluation of obtaining LEED certification, treating the storm water runoff, and using low irrigation landscape materials. Although the building program is not finalized, it is expected it will be used for events and the design must anticipate these uses including acoustical treatment, audio and video supporting infrastructure. The A&E team will also assist the Town in selecting furniture, equipment and fixtures for the building. The Town’s General Contractor will be responsible for the entire scope of the relocation, including bidding for the barn relocation company, retention of the company and management of the removal and relocation. Development of Multiuse Program The Town Council has directed the staff during the RFP solicitation period, to meet with stakeholders and the community to prepare the multiuse program for the Barn. The program will be completed for Town ATTACHMENT - HAHNEWALD BARN RFP 3 | P a g e Council approval at its May22, 2018 meeting, and once approved, will serve as the program for the architectural and engineering design. Appointment of Hahnewald Barn Working Group The Town Council will assemble a Hahnewald Barn Working Group (WG) for the following purposes: • To interview and make a recommendation to the Town Council for retaining the A&E design team and GC. • Serve as stakeholder group for the identification of the Multiuse Program recommendation and for finalization of the proposed Program • Provide oversight during all phases of work shown in the Project Schedule Membership of the WG is anticipated to include participation from the Avon Historic Preservation Advisory Committee, local event promoters, recreational users and other potential users of the Barn, Town Council and the Planning and Zoning Committee. Total membership will not exceed seven (7) members. In addition, the Town will provide staff to manage the project, and will include the Town Engineer, Planning Director, Town Manager and Special Events Manager. Town staff will be responsible for reporting the activities of the WG to the Town Council and public, as needed. To ensure timely progress of the project, no quorum, unless stipulated by the Town Council, will be required for meetings of the WG. All meetings will be posted as public meetings allowing three (3) or more Town Council and/or Planning and Zoning members to attend. PROJECT SCHEDULE RFP for A&E firm (A&E) released March 29 RFP for General Contractor (GC) services released April 5 Proposals for A&E May 7 Recommendation of A&E to Town Council: Notice to Proceed (Schematic Design only) May 22 A&E contracts finalized and executed May 25 GC Proposals Due May 25 Recommendation of GC to Town Council June 12 Schematic Design (SD) submitted to GC for pricing (4-weeks) June 22 SD/Pricing is presented to Council for review July 24 Pending Council approval of SD/Pricing, Design Development (DD) Drawings begin (4-weeks) July 25 DD to GC for pricing (4-weeks) August 22 DD/Pricing presented to Town Council September 25 Pending Council approval of DD/Pricing, Completion of Construction Documents to begin December 8 Construction Commences April 2019 ATTACHMENT - HAHNEWALD BARN RFP 4 | P a g e SCOPE OF SERVICES The Scope of Services includes: 1. Multiuse Program: Operational Analysis and Space Allocation – For the Multiuse Program, a complete space allocation needs, and operational function identification and analysis will be conducted. The work will determine space needs, building layout for programs, operations, functions and character of the Barn. This analysis is integral to the construction design and general budget estimate for the project. 2. Design and Engineering - Site Planning, architectural design, structural, mechanical, electrical, and civil engineering, utilities, security system(s), pedestrian and traffic engineering, handicap accommodations and complete landscape design. The design process will be broken out based in schematic design, design development and final construction documents. The project will include the relocation of the barn and, if the architect does not have specific relocation experience, the A&E team may want to consider a consultant with experience in barn relocation or other historic structures. 3. Collaborating with Town’s GC for cost estimating at each design phase. 4. Construction Bidding and Oversight - The selected firm will be responsible to (1) Prepare bidding documents for GC; (2) Assist in the review of the Guaranteed Maximum Price bid out by the GC; (3) Oversee and manage the Barn removal and relocation at Harry A. Nottingham park; (4) Make regular visits to the construction site with the Town Engineer identifying progress and any concerns during construction; (4) Actively participate in periodic meetings with the GC and the Town; and (5) Provide all final drawings on AutoCAD format. TOWN OF AVON WILL PROVIDE THE FOLLOWING INFORMATION AND SERVICES The Town will provide the following information to the A&E design team: 1. Geotechnical study 2. Multiuse Program at the time of the Notice to Proceed 3. Survey and utility information for Tract G area of study, and building plans for Town Hall. PROPOSAL SUBMITTAL REQUIREMENTS Any interested proposer must submit a proposal that clearly demonstrates the ability to provide the Scope of Services. The Town of Avon is seeking an architectural and engineering design team with experience in projects similar in size and complexity for the relocation of the Barn. It is desired that the selected design team have experience and expertise with the specialized requirements of relocating and repurposing historic structures, mountain construction and local government projects. For the proposal, the following information shall be organized in the order listed below to facilitate fair and equal evaluation of the proposals. 1. Cover Letter A cover letter shall be provided which includes: 1.1 Name of the firm and contact for this proposal, physical and postal address, email and phone number 1.2 Interest in the project and relevant experience 1.3 Statements pertaining to the following: 1.3.1 Whether the firm or employees has any existing of potential conflicts of interest, if selected for this project. 1.3.2 Any litigation involving the firm in the past five (5) years and lawsuit dismissal and/or termination outcomes. ATTACHMENT - HAHNEWALD BARN RFP 5 | P a g e 2. Consultant Team. Identification of team members and backgrounds, state roles of each member, and provide a team organization chart. Highlight strengths of team relative to experience on similar projects. 3. Project Approach. Detailed approach to complete the Scope of Work. 4. Project Schedule. Detailed schedule to complete the Scope of Work. 5. Fee. Itemized fee for the Scope of Work, including all expenses attributable to the project with hourly billing rate for specific team members who will be engaged in this project. State whether the proposed fee is a fixed fee, and, if not, how fees will be controlled. The fee shall be broken out for each of the following phases and be the total cost for each phase: a. Schematic design b. Design Development c. Construction Documents d. Construction Management 6. Portfolio of Projects. A maximum of five (5) projects, which meet the Scope of Work described above, may be included. Provide contact information for the client. Clients will be contacted for references prior to the Notice to Proceed. Submission Information Ten (10) printed copies of the proposal and an Adobe Acrobat digital copy must be submitted not later than May 7, 2018, 4:00 pm MDT, to: Town Clerk Debbie Hoppe PO Box 975 (USPS) One Lake Street (Fed Ex, UPS or hand delivery) Avon, CO 81620 SELECTION PROCESS The WG will review all proposals after the submittal deadline of May 7, 2018, 4:00 pm MDT and select two or more firms for interviews in Avon. For interview selection, the WG shall evaluate each submittal based upon the following factors: 1. Responsiveness, innovation and clarity of the proposal 2. Experience with similar projects particularly with relocating and repurposing historical structures 3. Past successful experience in working with municipalities and fire districts 4. Project approach 5. Project schedule 6. Fee 7. Qualifications and experience of the architectural and engineering team 8. Experience with design in cold temperature and high-altitude environments 9. References After the interviews are completed, the WG will select the firm it finds best qualified for the project and prepare a recommendation to the Town Council. The schedule for the Selection Process is as follows. The schedule may be changed in the sole discretion of the Town of Avon. ATTACHMENT - HAHNEWALD BARN RFP 6 | P a g e Selection Schedule The selected firms will be asked to make a 45-minute formal presentation of the proposal and to respond to oral questions from the WG. The total time allotted for each firm will be 90 minutes. Selected firms are requested to refrain from contact with WG members during the selection process. The schedule may be changed at the discretion of the Town of Avon. March 22 RFP Solicitation Released April 12 Optional Pre-Proposal Meeting and Site Tour 10:00 am April 25 Deadline for questions regarding the RFP 5:00 pm May 7 Proposals Submittal Deadline 4:00 pm May 10 Notification of Interview in Avon May 14 Tentative Proposal Interview Date 8:30 – 5:00 pm May 22 WR Recommendation for A&E Presented to Town Council Right to Reject The Town of Avon reserves the right to reject all proposals and to waive any irregularities or informalities. This RFP does not commit the Town of Avon to award or contract, nor pay any costs incurred, in the preparation and submission of proposals or presentations to the Town Council, in the anticipation of a contract. The Town intends to select a proposer that demonstrates, in the Town’s sole opinion, that it is the most highly qualified individual or entity to provide the Scope of Services described in this RFP based upon its demonstrated competence and qualifications and that provides the best value to the Town. With the most highly qualified proposer, the Town will seek to negotiate a contract for the provision of those services at a fair and reasonable price. If a negotiated agreement cannot be reached, the Town may terminate negotiations with the most highly qualified proposer and open negotiations with the proposer which demonstrates the next highest degree of qualification, and so on until a contract is achieved. The Town will not bear any expense for the preparation or submittal of the proposals. The Town retains all rights to solicit and enter into agreements with the successful proposer for additional services or projects deemed necessary by the Town. EXHIBITS Exhibit 1 Historical Documentation and Field Analysis of Hahnewald Barn, May 3, 2016 Exhibit 2 Relocation, Site Level Schematic Plan & Estimate of Probable Cost for Multiuse Finishes, March 13, 2018 Exhibit 3 Asbestos Report, HealthSafe Inspections, December 12, 2017 ATTACHMENT - HAHNEWALD BARN RFP Tatanka Historical Associates Inc. Bringing the Past to Life Historical Documentation and Field Analysis HAHNEWALD BARN Avon Wastewater Treatment Plant 950 W. Beaver Creek Blvd. Avon, Colorado completed by Tatanka Historical Associates, Inc. P.O. Box 1909 Fort Collins, CO 80522 tatanka@verinet.com 970.221.1095 12 May 2016 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 Tatanka Historical Associates Inc. Bringing the Past to Life Tatanka Historical Associates, Inc. P.O. Box 1909 Fort Collins, CO 80522 tatanka@verinet.com 970.221.1095 www.facebook.com/tatankahistoricalassociates 12 May 2016 Eagle River Water & Sanitation District 846 Forest Road Vail, CO 81657 Town of Avon P.O. Box 975 Avon, CO 81620 Subject: Historical Documentation & Field Analysis Hahnewald Barn, Avon, Colorado Dear Clients, In response to your recent request, I have completed the updated historical documentation and field analysis of the Hahnewald Barn. This large agricultural building, more than a century old, is now located on the property of the Avon Wastewater Treatment Plant in Avon, Colorado. I first took a look at the Hahnewald Barn six years ago, although at that time I was not able to enter the property. The building had to be documented from adjacent areas that offered views, which resulted in a limited degree of architectural description and analysis. This time I was provided with full access to the barn. In addition, I have completed additional archival research on its history that was not possible due to previous cost constraints. The results of my more comprehensive documentation and analysis are presented below. Sincerely, Ron Sladek President ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 Tatanka Historical Associates Inc. Bringing the Past to Life TABLE OF CONTENTS Location, Setting, Use & Ownership 1 Figure 1: Site Location Map 2 Figure 2: Satellite Image of the Barn and its Surroundings 2 Description of the Hahnewald Barn 3 Photo 1: North Side of the Barn 4 Photo 2: East Side of the Barn 4 Photo 3: South Side of the Barn 5 Photo 4: West Side of the Barn 6 Photo 5: Lower Level of the Barn 7 Photo 6: Upper Level of the Barn 7 Photo 7: Roof Framing System 8 Alterations to the Barn 9 History of the Hahnewald Barn 10 Figure 3: Map of the 1890 & 1893 Metcalf Land Patents 10 Figure 4: Aerial Photograph of the Avon Area, 1970 15 Photo 8: West Side of the Barn, early 1970s 16 Photo 9: Upper Level Interior, early 1970s 16 Figure 5: Plat of Benchmark at Beaver Creek, 1976 17 Comments on Historical and Architectural Significance 18 Comments on Condition and Preservation 20 Bibliography 22 Appendix A: Photos of the Hay Rail and Carrier 26 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 1 Tatanka Historical Associates Inc. Bringing the Past to Life Hahnewald Barn Avon Wastewater Treatment Plant 950 W. Beaver Creek Blvd. Avon, Colorado Location, Setting, Use & Ownership The Hahnewald Barn is located in the Town of Avon on the grounds of the Avon Wastewater Treatment Plant. This fenced complex is owned and operated by the Eagle River Water and Sanitation District, which launched development of the facility in the late 1960s. Access to the restricted site is by way of a narrow dead-end street known as Millie’s Lane that extends toward the southeast from W. Beaver Creek Blvd. After passing the LiftView Condominiums, the street ends at the entrance to the wastewater treatment plant. The barn is located in the southwest corner of the wastewater treatment plant complex. This specific location correlates to the SE¼ of the SE¼ of the NE¼ of the NE¼ of Section 11, Township 5 South, Range 82 West. To the north, northeast and east are the buildings, parking lots, yards and landscaped areas that make up the wastewater treatment plant. Beyond the plant to the north are the historic Denver & Rio Grande Railroad corridor and Nottingham Lake. Constructed in 1887, the rail line remained in operation for over a century until it was placed out of use about twenty years ago. (see Figure 1: Site Location Map, on page 2) The Eagle River corridor occupies the areas to the southeast, south and southwest of the barn. This provides the barn with what little remains of its original rural, sparsely developed setting. Running parallel to the river’s north bank and located just outside the wastewater treatment plant’s south fence line is the Eagle Valley Trail, a popular route for walking, running and biking. To the west and northwest of the barn are the LiftView Condominiums. (see Figure 2: Satellite Image of the Barn and its Surroundings, on page 2) The Hahnewald Barn had a long history of use throughout much of the twentieth century as an agricultural building associated with the management of livestock. However, this use began to change by the early 1970s as the Avon area came under development and the adjacent wastewater treatment plant began to expand. For more than forty years, the plant’s managers and staff have used the building as a storage facility. It continues to serve this purpose today. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 2 Tatanka Historical Associates Inc. Bringing the Past to Life Figure 1: Site Location Map USGS Edwards 7.5’ Topographic Quadrangle 1962 (revised 1987) Figure 2: Satellite Image of the Barn and its Surroundings ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 3 Tatanka Historical Associates Inc. Bringing the Past to Life Description of the Barn This large two-story, concrete and wood frame building rests upon a concrete foundation. Its rectangular footprint’s dimensions measure approximately 30’ from north to south x 125’ from east to west. While the building may first appear to be a bank barn, it is actually above ground on all four sides. The walls enclosing the main floor (lower level) are constructed of board-formed concrete that rises to a height of at least 6’ above grade. The rough concrete that was most likely mixed on site includes cobbles and sand that were probably collected from the adjacent grounds along the river. Above the concrete, the upper walls are framed with dimensional lumber and finished on the exterior with unpainted, weathered board-and-batten siding. All of the small windows on the building seem to have originally been four-light windows with wood frames. A long gabled roof covers the building. This terminates with a large hip on the east and a smaller clipped gable on the west. The roof has been finished with metal standing-seam paneling that was installed in more recent decades to replace the original wood shakes. Open eaves with exposed rafter ends are present along the entire perimeter. Each rafter tail was finished with a curved lower edge for ornamentation. Three rectangular, boxed ventilators rise from the ridgeline. These are constructed of wood framing with board and batten siding on the east and west, and wood louvers on the north and south. Each ventilator has a gabled roof that is also finished with metal paneling. North Side: The north side of the barn is both physically and visually impacted by the fact that the higher ground to the north slopes distinctly downward as it gets close to the building. This appears to be a non-historic grading modification to the site and is discussed below in relation to the building’s condition. The narrow space between the lower concrete wall and embankment was filled with snow during the current fieldwork, obscuring much of the wall from outside the building. Because of this, the features there had to be observed from the inside, where the storage of numerous items also obscured some areas from view. What is apparent is that a pedestrian entrance in the lower level has long been out of use because it is inaccessible from the steep slope outside the building. This entry holds a deteriorated wood plank door with bracing on the inside. Also along the wall are three or four window openings that no longer hold the original windows but retain their wood surrounds. A single entrance is located on the barn’s upper level near its northwest corner. This is reached by way of a dirt ramp that fills the steep slope below. In the entry is a large vertical wood plank sliding door that is hung from a metal rail inside the building. The wood threshold is deteriorated and the header above the entrance is arched. Two small window openings are present on the north wall. While the windows are gone and they are boarded closed, they retain their wood surrounds. Also present just below the eaves are six horizontal boards with bolts in the middle that retain the six internal tie rods that run through the building. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 4 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 1: North Side of the Barn East Side: The east side of the barn is fully exposed to view and holds a single entry into the lower level. This is centered in the concrete wall and contains a pair of wood plank swinging doors, with the planks set on a diagonal. Flanking the entrance are two small window spaces that have been boarded closed but retain their wood surrounds. The tops of the concrete walls on either side of the entry are angled downward toward the corners of the building. Photo 2: East Side of the Barn ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 5 Tatanka Historical Associates Inc. Bringing the Past to Life South Side: The south side of the barn is fully exposed to view but holds no entries. In the lower concrete wall are three window openings that have been boarded closed but retain their wood surrounds. Areas of the wall are deteriorated, with some sections entirely missing (more about this below in the condition section). It appears that there may have been a fourth window that is now gone. The upper wall has two small window spaces that are also boarded closed. Along the upper board-and-batten wall are a few additional features. Several horizontal boards that run the length of the building mark where the roofs of wood frame shed additions were once attached. Just below the eaves are six short horizontal boards with bolts in the middle. As on the north side, these retain the six internal tie rods that run through the building. Toward the upper southwest corner is a horizontal board with a metal rail attached to the top. Hanging from this is a vertical board with a metal wheel at the top. Just below the horizontal board, the vertical board is bolted into the building, rendering it stationary. What this feature was used for is currently unclear. Photo 3: South Side of the Barn West Side: The west side of the barn is fully exposed to view and holds an entry into the lower level. This contains a pair of wood-plank swinging doors with horizontal planks and wood surrounds. A large non-historic wooden handicap access symbol has been attached to one of the doors. As on the east side, the concrete wall flanking the entry angles downward toward the building’s corners. On either side of the entrance are two small window spaces that are set into the concrete wall. While both of these are boarded closed, a modern fuse box and electric meter are mounted to the window near the southwest corner. Electrical conduit rises upward from this meter, piercing the wall at a point just below the eave. This provides power to the non-historic electric lights within the building. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 6 Tatanka Historical Associates Inc. Bringing the Past to Life The upper wall on this side of the building holds a large centered hayloft door that is constructed of vertical wood planks. This is braced with additional planking on the interior. Centered directly above the hayloft door is the end of the hay carrier rail, which projects from the roof’s clipped gable. This was constructed with a horizontal wood plank that supports the metal rail below. The Louden hay carrier, patented 1894, along with a 14’ section of rail from inside the building are now in the possession of Tamra Nottingham Underwood. (see photos in Appendix A) Two small windows are present in the upper wall of the barn. One holds the deteriorated frame of a four-light window and the other is boarded closed. Photo 4: West Side of the Barn Interior Features: The building’s lower level features a center aisle that runs the length of the barn. On either side of this to the north and south, the long spaces there may have originally been divided into livestock stalls or for other uses. Today these contain equipment and supplies stored by the wastewater treatment plant. Once cleared, closer inspection of the floor, walls and ceiling may reveal physical evidence of historic features and uses that are not currently apparent. Steel framing was installed in recent years in both the northern and southern areas to shore up the floor above and to address the deterioration of several segments of the exterior concrete wall along the south side of the building. The lower level floor is of poured concrete, at least along the central aisle, and the flanking north and south areas appear to be dirt. Around fourteen heavy squared timber posts, many with chamfered vertical corners, flank the central aisle and run the length of the building. Horizontal timber beams rest atop the posts, and these support the upper floor joists above. Diagonal timbers placed at periodic intervals provide lateral support to the posts and beam system. These run from the beams down to the bases of the outer concrete walls. The ceiling in the lower level is relatively low and consists solely of the upper floor’s open joists. Graffiti is found on some of the posts, beams and doors toward the east end. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 7 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 5: Lower Level of the Barn The barn’s upper level is an expansive open room that runs from wall to wall and from the floor to the roof. With its unfinished walls and no ceiling, the building’s dimensional lumber framing is fully exposed to view. This area is used to store equipment and supplies associated with the adjacent wastewater treatment plant. The only modern intrusions include metal and wood shelving and a small area along the north wall where a couple of minimally framed rooms are located. Photo 6: Upper Level of the Barn ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 8 Tatanka Historical Associates Inc. Bringing the Past to Life The upper level floor consists of its original wood planks. A simple rectangular pattern of widely spaced studs connected by two horizontal bands of short boards, together with sill and roof plates, forms the simple framing system along the walls. Horizontal wood plank tie beams formerly ran between the upper north and south walls, providing additional structural stability to the building. These have been cut off and replaced with six horizontal metal tie rods with turnbuckles. The rods are mounted to the walls with the wood planks that are visible along the exterior just below the eaves. Toward the middle of the interior, metal rod hangers suspended from the roof structure support the tie rods from above. The barn’s roof structure is light and without trusses, leaving the height of the space open for stacking hay. While the metal hayrail remains in place for a distance of about 5’ inside the west loft door, it terminates at that location. Presumably, the hay carrier once ran the entire length of the building. The roof rests upon the north and south exterior walls and is primarily formed of numerous rafters that meet at the gable peak with no ridge beam. Wood planks running the length of the building are attached to the outsides of the rafters to form the roof decking. These are clad on the exterior with the standing seam metal panels that are visible from outside the barn. A series of diagonal wood plank braces provide stability to the roof. These rest upon the roof plates at the tops of the north and south walls. From there they extend upward at a steep angle, attaching to the rafters at about their midpoint. Short horizontal boards with a slight incline connect the braces to the lower ends of the rafters just above the roof plates. Horizontal wood plank collar ties connect the upper lengths of the rafters to one another below the ridgeline, spanning the space from north to south. These are strengthened with a single band of horizontal boards that run the length of the building atop the collar ties. Vertical boards also connect every other collar tie to the upper rafter ends at the ridgeline above. Photo 7: Roof Framing System ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 9 Tatanka Historical Associates Inc. Bringing the Past to Life Grounds Around the Building: Unpaved grounds of varying dimensions surround the barn in all directions. To the north the ground slopes steeply upward from the long base of the building to the paved parking lot above. This narrow area is landscaped with grass, rocks, and several Aspen trees. The deep space at the base of the slope is filled with snow throughout the winter months. A short dirt ramp is present outside the barn’s north entrance near its northwest corner. This connects the parking lot to the barn’s upper level, and appears to be original to the building, suggesting that a ramp has always been located there. Beyond these features to the north are the paved parking lot and driveway, along with the wastewater treatment plant to the northeast. The ground just east of the building is at the level of the lower entrance. Two modern stacked concrete block walls with metal fencing on top rise a few yards to the east, one above the other. These run from north to south and form a terrace that encloses the small area outside the barn. Above the walls, the higher ground to the east is occupied by a gassed yard and a building associated with the wastewater treatment plant. The yard area south of the barn is unpaved and partially filled with piles of sand and gravel that are located against the building’s concrete wall. This area is bordered on the south by a dirt drive, a band of landscaping, and the chain link fence that runs along the perimeter of the property. The area west of the barn is narrow and consists solely of the dirt drive and chain link perimeter fence. Alterations to the Barn The barn is largely intact from its original date of construction and its period of agricultural use prior to the early 1970s, with few substantial alterations noted. (see early 1970s photos on page 16) The most obvious non-historic change has involved replacement of the wood shingle roof with the standing seam metal roof that remains there today. The south loafing shed addition has also been removed. These changes were completed during the past few decades. Most of the building’s small windows have been boarded closed and the frames and glass panes are now absent. However, the historic photograph from the early 1970s and limited physical evidence that remains on the barn show that these were primarily four-light windows with wood frames. The wood plank door on the lower west wall is not original, but is a replacement that dates from the past several decades. The original door there consisted of a pair of swinging doors with vertical planks rather than the current horizontal ones. The early 1970s photograph of the barn’s interior shows that the overhead north- south beams described above had already been cut by that time and the metal tie rods were in place. The hay carrier and a length of rail about 14’ in length have been removed and are in the possession of Tamra Nottingham Underwood. (see photos in Appendix A) ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 10 Tatanka Historical Associates Inc. Bringing the Past to Life Historical Background Prior to the 1880s, the entire Eagle River Valley existed in a state of undisturbed nature, with the river, open valleys, and forested slopes above supporting wildlife and generations of the Ute Indians. The State of Colorado had been established in 1876 and over the following years Euro-Americans moved ever closer to the Eagle River Valley. In the mountains to the east they established ranches and mining camps. Trappers visited the Eagle River Valley for years, however it wasn’t until the early 1880s that the first settlers arrived to establish ranches and communities there. Among the first to venture into the area was John C. Metcalf. The Metcalf/Metherd Era: John Conard Metcalf was born in Ohio in 1851 and by the time he was five years old both of his parents had died. He remained in Ohio throughout his childhood and was raised by an aunt. In 1879, John headed west to Colorado Springs, Colorado. What drew him there was his ailing older brother Ornan, a Civil War veteran who was struggling with tuberculosis. Ornan died that September and just over two months later John married Elizabeth Love. Known as Lizzie, she was the daughter of El Paso County livestock dealer John W. Love and was a decade younger than her husband.1 The 1880 federal census listed John and Lizzie as residing in the South Park area of Park County, in the mountains west and northwest of Colorado Springs. He had gained work as a ranchman, probably on a property owned by his father- in-law. By that time, Lizzie’s parents had moved to the mining town of Breckenridge, where John Love operated a feed stable. In 1881, John Metcalf and a small party of men, some of them members of his wife’s family, traveled from Breckenridge to Leadville and then down the Eagle River to the unsettled area that would soon come to be known as Avon. They found the land there so appealing that in May of 1882 John brought Lizzie and their infant son Wilbur to the locale. Lizzie’s parents resettled nearby, on a cattle ranch they established along Brush Creek near the town of Eagle. Over the following years, the Metcalfs and Loves became prominent in the Eagle River Valley community and both men served as early county commissioners. Upon their arrival, John built a log cabin on the open flats north of the river and the Metcalfs settled in to raise children and build their ranch. According to a memoir written years later by their daughter, Amy Metcalf Bowen, the cabin measured about 20’x 20’ and was built of unpeeled logs with a sod roof, single window, and a wood plank door. According to her estimate, it was located approximately 200’ from the river and about four-fifths of a mile west of where the Avon railroad station would soon be built. This placed the historic site of the cabin just north of where W. Beaver Creek Blvd. now crosses the Eagle River.2 1 Metcalf Family History, Unpublished Manuscript Posted on Ancestry.com; US Census Records for Lizzie Love, El Paso County, CO (1870). 2 US Census Records for John and Lizzie Metcalf, Park County, CO (1880); US Census Records for John W. Love, Breckenridge, Summit County, CO (1880) and Eagle County, CO (1885); Amy Metcalf Bowen, “Memories of Eagle County in the 1880s.” ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 11 Tatanka Historical Associates Inc. Bringing the Past to Life In 1887, John sold a strip of land 100’ wide through his land to the Denver & Rio Grande Railroad (D&RGRR). This served as the right-of-way that the railroad used to construct its main line through the valley. The following year, he secured a water appropriation from the Eagle River and used it to construct the Metcalf Ditch (this was adjudicated years later in 1901). A ditch statement filed with the State of Colorado in 1894 showed that the ditch’s owners were John C. Metcalf (3/7), George A. Townsend (1/7), and Nottingham & Company (3/7). It was two miles in length and just three feet deep. Today the ditch is completely erased from the landscape in the vicinity of the Town of Avon.3 Although the Metcalfs had settled on the land, they did not actually own the property for a number of years. To address this, in early June 1890 John purchased 160 acres from the United States government that consisted of the N½ of the NE¼ of Section 11 and the adjoining N½ of the NW¼ of Section 12. The boundaries of his acquisition included much of the land that eventually came to be occupied by the Town of Avon. Several years later, in July 1893, he filed a homestead claim to an additional 80 acres that made up the S½ of the SE¼ of Section 2. This parcel was located just north of the acreage that he had acquired three years earlier.4 Figure 3: Map of the 1890 and 1893 Metcalf Land Patents 3 Warranty Deed, John C. Metcalf to the Denver & Rio Grande Railroad, 10 January 1887; Statement of Claim to Water Right, Metcalf Ditch, Eagle County, Colorado, Water District No. 37, 16 August 1894. 4 Resume of Applications and Amended Applications, Colorado Water Division 5, August 1999; Cash Patent, USA to John C. Metcalf, 2 June 1890 for the N½ of the NE¼ of Section 11 and the N½ of the NW¼ of Section 12, Township 5 South, Range 82 West; Homestead Patent, USA to John C. Metcalf, 18 July 1893 for the S½ of the SE¼ of Section 2, Township 5 South, Range 82 West. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 12 Tatanka Historical Associates Inc. Bringing the Past to Life Three years later, in December 1896, John transferred legal ownership of the 160 acres in Sections 2 and 11 to Lizzie (he may have already sold off the remaining 80 acres in Section 12 by that time). Why he did this appears to be related to the fact that the Klondike Gold Rush had started in August of that year. John left for the Yukon Territory, where he joined the estimated 100,000 prospectors who flooded the region in search of wealth. However, according to family history he disappeared there in 1898 and was presumed dead.5 Following the loss of their husband and father, Lizzie and the children moved to her parents’ ranch near Eagle, where they shared the home with a boarder named Charles Curry. Although he was seven years younger than Lizzie, the two struck up a relationship and were soon married. In April 1905, Lizzie and Charles Curry sold the acreage in Avon to Joseph Metherd for $3,700. The sale excluded the strip of land already transferred to the D&RGRR, but included their share in the Metcalf Ditch.6 Joseph Henry Metherd was born in Dayton, Ohio around 1870 and as a child moved with his family to Cass County, Indiana. After growing up on the family farm, he moved west to Denver, Colorado and in 1899 married Luella Burns there. They initially settled in Breckenridge but relocated to the Avon area by early 1902 with their growing family. According to a local newspaper article about the 1905 land purchase, the Metherds were residing at the time on a leased property known as the McCoy Ranch and had no immediate plans to settle on the Metcalf property. In addition, the Metcalf Ranch was already leased to another party. In any case, Joseph Metherd owned the acreage for just a few years before selling it to Paul Hahnewald in July 1908 for $10,000 (more than $250,000 in today’s currency value). Following the sale, Joseph and Luella left the Eagle River Valley for good and moved with their children first to Idaho and from there to Nevada and California.7 The Hahnewald Era: Paul Hahnewald not only acquired the acreage from Joseph Metherd in 1908, but on the same date as the land transfer he paid Metherd an additional $10,000 for a substantial number of items related to the ranching operation. These included about eight horses, sixty-four head of cattle, wagons, a buggy, a mower, a hay stacker, sleds, harnesses, plows, harrows, cultivators and other equipment. The deal included a blacksmith shop, complete with anvils, bellows and tools. A few weeks later, Paul spent another $1,125 on additional items from I. Fedor Schlaepfer. Among these were horses and cows, 5 Warranty Deed, John C. Metcalf to Lizzie Metcalf, 21 December 1896 for the S½ of the SE¼ of Section 2 and the N½ of the NE¼ of Section 11, Township 5 South, Range 82 West; Amy Metcalf Bowen, “Memories of Eagle County in the 1880s”; Records for John C. Metcalf on ancestry.com. 6 US Census Records for Lizzie Metcalf and Charles Curry, Eagle County, CO (1900); Warranty Deed, Lizzie Metcalf Curry and Charles A. Curry to Joseph H. Metherd, 29 April 1905. 7 Warranty Deed, Joseph H. Metherd to Paul Hahnewald, 17 July 1908; United States Census Records for Joseph H. Metherd, Cass County, OH (1880) and Kilsap County, WA (1910); Eagle County Blade, “Local Paragraphs,” Notes Related to Metherd Purchase, 4 May 1905; Eagle Valley Enterprise, Local Notes Regarding the Metcalf Family, 29 October 1943. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 13 Tatanka Historical Associates Inc. Bringing the Past to Life along with a buggy, bobsleds, a wagon, three plows, log chains, yokes, a sled, and loading equipment consisting of a block, tackle and beam.8 Despite the large sum of money that Paul Hahnewald spent to acquire the property at Avon, he did not hold onto it for very long. In November 1908, just four months after he purchased the land, he sold it for $9,000 to his brother Albert.9 Born in Saxony, Germany in 1867, Albert immigrated to the United States in 1881. His wife Frances was from Fredricksburg, Texas, a German immigrant town in the hill country where the couple evidently met and married. They had three children, with just one son named Albert Jr.10 By the mid-1890s, Albert and Frances had moved to Leadville, where he acquired the popular Turner Hall bar. He also served two terms as a town alderman. Albert and his brothers Paul, August, Robert and Otto were engaged in mining and ranching. Together they discovered a rich lode of ore in Leadville during the late 1890s. In addition, they owned the Colorado Bakery, which sold baked goods, groceries, produce and confections.11 Following his purchase of the land at Avon in late 1908, Albert resettled his family there. He appears to have been the person who constructed the large barn that remains on the site today. Once it was completed, the building formed the nucleus of the ranchstead where Albert spent the following years raising livestock and growing feed crops such as grains and hay. Before long, he acquired 900 acres of ranchland close to Edwards, where he eventually ran 1,000 head of cattle, along with horses and hogs. It appears that this larger property became the family’s home ranch where they primarily lived. The ranch’s range extended from Red Canyon on the west to Gore Creek on the east.12 In addition to their mountain properties, the Hahnewald family maintained a home on Albion Street in Denver. After 1915, Albert divided his time between Eagle County and the Denver house. Albert Jr. joined him in managing the ranch, which operated as the Hahnewald Land & Livestock Co., although he was away for some time serving in the American Army during World War I. Three years later, following a December 1918 cattle-selling trip to Kansas City, Albert Sr. returned to Denver with a case of influenza. This occurred during the epidemic that was sweeping the nation. By the end of the month, he had succumbed to pneumonia and was buried in Fairmount Cemetery at the age of fifty-one.13 8 Bill of Sale, Joseph H. Metherd to Paul Hahnewald, 17 July 1908; Bill of Sale, I. Fedor Schlaepfer to Paul Hahnewald, 3 August 1908 (Schlaepfer appears to have been part of a family of Swiss immigrants whose members resided in Leadville). 9 Warranty Deed, Paul Hahnewald to Albert Hahnewald, 24 November 1908. 10 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1; Eagle Valley Enterprise, “Frances Hahnewald Buried in Denver,” 16 March 1950, p. 1. 11 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1 and “Albert Hahnewald,” obituary, 30 December 1918, p. 3; Eagle Valley Enterprise, “Paul Hahnewald Dies,” 12 November 1937, p. 1; Leadville Daily Chronicle, “The Colorado Bakery,” 26 May 1894, p. 3. 12 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1. 13 Ibid. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 14 Tatanka Historical Associates Inc. Bringing the Past to Life The Kroelling Era: In November 1915, Albert Hahnewald sold the Avon property, which included the large barn, to Paul Kroelling for $15,000. Paul Frederick Kroelling was born in Germany in 1864 and immigrated to the United States in 1889. He settled in Leadville, where he operated a slaughterhouse and meat market. Paul also served as a member of the volunteer fire department. In 1892 he married Anna Winters, who was also a native of Germany. They had two children, one of whom (Frederick) lived to adulthood. The family remained in Leadville until 1915, when they moved down the Eagle River to Avon.14 In the fall of 1917, the Kroellings were busy harvesting ninety acres that they had planted with crops. This included twelve acres of potatoes producing two hundred sacks to an acre, thirty acres of oats, and the remainder in hay at four tons to the acre. The hay was used to feed their cattle and would have been stored in the barn’s large upper floor hayloft. The family’s cattle and sheep were pastured on the property as well as along the Piney Divide. In 1921, Paul Kroelling was elected vice-president of the newly formed Avon Stockgrowers’ Association. During the 1920s, the Kroellings added head lettuce to the crops grown on their ranch.15 Paul died in 1938 on his Avon ranch and was buried in Leadville, and following the death of her husband Anna moved back there. She and their son Fred inherited the Avon property in 1940 through the settlement of Paul’s estate. In May 1948, they sold it and Fred moved to Carbondale, where he became a longtime resident. Anna died in Leadville in 1950 and was buried next to her husband.16 The Nottingham Era: On 1 May 1948, Harry A. Nottingham, a local rancher and member of the prominent family that had settled much of this area of the Eagle River Valley in the early 1880s, purchased the former Hahnewald Ranch at Avon. One month later, a public sale was held on the property to dispose of the Kroellings’ cattle, horses, machinery, household goods, tools and other miscellaneous items. Harry added the property to his extensive ranch holdings in the vicinity and held onto it until March 1955, when he transferred it to his oldest son Arnold (Harry A. Nottingham Jr.) together with several nearby parcels.17 14 Warranty Deed, Albert Hahnewald to Paul F. Kroelling, 1 November 1915; United States Census Records for Paul F. Kroelling, Leadville, CO (1900 & 1910); Carbonate Chronicle, “The officers elected are as follows…,” 22 April 1901, p. 2; “Paul Kroelling,” (death notice) 22 July 1938, p. 1. 15 Eagle Valley Enterprise, “Eagle County Farmers Are Still Busy,” 19 October 1917, p. 1; Eagle Valley Enterprise, “Stockgrowers of Avon District Form Association,” 25 March 1921, p. 4; Eagle Valley Enterprise, “Paul Kroelling one of the most progressive young ranchers…,” 24 February 1922, p. 5. 16 Eagle Valley Enterprise, “P. F. Kroelling Dies,” 13 July 1938; Eagle Valley Enterprise, “Paul Kroelling,” (death notice) 22 July 1938, p. 1; Warranty Deed to Joint Tenants, Estate of Paul F. Kroelling to Anna Kroelling and Fred Kroelling, 11 March 1940; Eagle Valley Enterprise, “Anna Kroelling,” 27 July 1950, p. 1. 17 Warranty Deed, Anna Kroelling and Fred Kroelling to Harry A. Nottingham, 1 May 1948; Eagle Valley Enterprise, “Public Sale!,” (advertisement) 4 June 1948, p. 4; Warranty Deed, Harry A. Nottingham to Harry A. Nottingham, Jr., 31 March 1955. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 15 Tatanka Historical Associates Inc. Bringing the Past to Life After Arnold acquired the property, his brother Allan became a co-owner. From 1948 on, they ran sheep there and used the large barn’s lower level for livestock shelter and lambing. This area of the building held a number of pens that housed the ewes and their lambs. The upper level served as a hayloft. Off the barn’s south wall, the long loafing shed that once stood there also sheltered the sheep. In 1966, Allan moved into the log home on the property with his wife Linda and their children. This may have been the same log cabin built by John Metcalf in 1882, although by that time it had been improved and expanded with a kitchen and dining room.18 Figure 4: Aerial Photograph of the Avon Area View to the Southeast, 9 October 1970 The Nottinghams remained on the ranch for six years until December 1972, when Arnold and Allen sold a number of their area lands to Benchmark-Avon Properties. At that time, Benchmark was in the process of assembling acreage for development of the town of Avon, and the Nottingham parcels were key to their plan. The Town of Avon was incorporated in 1978 and Allan not only served on its first town council but was also mayor for twelve years. This decade marked the end of the area’s history as a ranching center and the beginning of its development in association with the nearby Beaver Creek Ski Resort.19 18 Allan Nottingham Interview, 2 May 2016 19 Ibid.; Warranty Deed to Corporation, H. Arnold Nottingham and Allan R. Nottingham to Benchmark-Avon Properties, 27 December 1972. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 16 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 8: West End of the Barn, early 1970s note the loafing shed addition to the south (courtesy of Tamra Nottingham Underwood) Photo 9: Upper Level Interior, early 1970s (courtesy of Tamra Nottingham Underwood) ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 17 Tatanka Historical Associates Inc. Bringing the Past to Life As Benchmark subdivided the former Metcalf-Hahnewald-Kroelling-Nottingham lands during the 1970s, the parcel containing the Hahnewald Barn became Tract O of Block 3 and was reduced to a size of 1.06 acres. To the north and east is Tract N, a 5.883-acre parcel acquired in 1969 that immediately became the location of the Avon Wastewater Treatment Plant. (see Figure 5) Figure 5: Plat of the Benchmark at Beaver Creek Subdivision Revised Final Plat, Sheet 2 of 3 9 August 1976 In 1977, Benchmark at Beaver Creek sold the parcel containing the barn to Alameda National Bank in Lakewood, Colorado for $83,112. Five years later, the bank sold it to the Upper Eagle Valley Sanitation District for $98,119. Finally, in 1996 it was transferred one last time to the Eagle River Water and Sanitation District, which continues to own the barn today. During the late 1960s and 1970s, the areas to the north, east and west of the barn were cleared for redevelopment. This included moving the historic log cabin to Nottingham Park. Construction of the Avon Wastewater Treatment Plant began in 1969, the LiftView Condominums emerged to the west, and the Eagle Valley Trail was developed to the south along the river. Despite these changes and the passage of time, the Hahnewald Barn has remained in its original location for over a century.20 20 Warranty Deed, Benchmark at Beaver Creek to Alameda National Bank, 28 December 1977; Special Warranty Deed, Alameda National Bank to Upper Eagle Valley Sanitation District, 16 December 1982; Warranty Deed, Upper Eagle Valley Consolidated Sanitation District to the Eagle River Water and Sanitation District, 1 July 1996. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 18 Tatanka Historical Associates Inc. Bringing the Past to Life Comments on Historical & Architectural Significance Based upon the extensive field documentation and archival research that were completed for this project and are presented above, the following text provides information and analysis about the resulting historical and architectural significance of the Hahnewald Barn. Also addressed is the question of its architectural integrity from a preservation standpoint. Although the land where the Hahnewald Barn sits was first settled in 1882 and was used for ranching over the following ninety years, it wasn’t until around 1910 that the building was constructed. Over the decades between 1910 and 1972, it was integral to ranching operations that were conducted by three successive families, the Hahnewalds (1910-1915), the Kroellings (1915-1948), and the Nottinghams (1948-1972). During this long period, the building was used to shelter livestock and store hay. Since its agricultural use came to an end forty- four years ago, it has served as a storage facility associated with the adjacent Avon Wastewater Treatment Plant. In relation to its sixty-two years of historic agricultural use, the barn may be viewed as associated with events that have made a significant contribution to the broad pattern of the history of Avon during the twentieth century. As described in the historical section above, it conveys much about the role it played in area agriculture. The barn also conveys the story of three prominent families who initially settled in Leadville before making their way to the Eagle River Valley and successfully reestablishing themselves there as ranchers. In doing so, they followed an important pattern of settlement that was associated with the decades that came after the mining era. Today the barn is a very rare remnant of Avon’s agricultural heritage, most of which has disappeared in recent decades. The Hahnewald Barn is also of interest from an architectural standpoint. In light of the various styles of historic barns that exist across the United States, it may be classified in a few different ways, all of which are simply descriptive of the building’s form and style. It can be called a gable entrance barn, a transverse- crib barn, or a basement barn. These all refer to a building that has a short lower level where livestock were housed, and a much taller upper level that served as a hayloft. Its lower level entrances are situated directly across from each other on the gable ends of the building and are connected by a long central alley that was flanked by long spaces that were used to house the animals. This style of barn originated in New England and upstate New York during the middle years of the nineteenth century. It then became popular in the Midwest as the nation expanded in that direction. During the settlement era of the late 1800s and early 1900s, migrants brought the style to the West, including Colorado, where it appeared in various locations. It proved to be a very functional style that worked well in ranch settings and for dairy operations. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 19 Tatanka Historical Associates Inc. Bringing the Past to Life Based upon its style and details, the Hahnewald Barn embodies the distinctive characteristics of a type, period, and method of construction that are present in its architecture. In other words, the building continues to convey the important elements of this particular style and the methods that were employed in its construction. Consequently, it is a locally rare example of early 1900s agricultural architecture, little of which is left standing in the Avon area today. Regarding the question of architectural integrity (this is different from condition), the barn has changed little since it was constructed over a century ago. Seven aspects of integrity have been defined by the National Park Service and are used throughout the country to analyze historic buildings, structures and sites. These are location, design, setting, materials, workmanship, feeling, and association. The precise definitions of these terms can be found in National Park Service Bulletin 15 at www.nps.gov/Nr/publications/bulletins/nrb15. In general, the aspects of location, design, workmanship, feeling and association all appear to be very intact on this building. Anyone who views the Hahnewald Barn today can easily see that it is quite old and is associated with the area’s ranching heritage. The most obvious change in recent decades has involved replacement of the original wood shingle roof with metal panels. While this utilitarian solution to an aging roof is not ideal and detracts somewhat from its historic appearance, this has become a common approach to replacing wooden roofs on historic agricultural buildings and primarily impacts the aspect of materials. However, this is viewed as a moderate alteration to the barn’s integrity since it did not change the form of the roof and the remaining historic materials are largely intact. The other non-historic alterations to the barn that are described above are less obvious and have done little to diminish its architectural integrity. The building retains its original size and form, its lower concrete walls, its board and batten siding, its window and door locations, its hayrail projecting from the roof, and its rooftop ventilators. The interior also exhibits the original structure of the building, with its heavy lower level post and beams, and the upper level’s wood floor and lighter wall and roof framing. Changes that have occurred to the setting around the barn are more distinct. These have involved the disappearance over the past several decades of the associated ranch buildings and the rural landscape as a whole, except for the river corridor to the south. Due to these changes, this aspect of integrity is more substantially diminished than any of the others. This raises a question of whether the loss of setting is impactful enough to have damaged the barn’s overall integrity. The answer probably rests in the fact that for a building to exhibit a good degree of architectural integrity, only a predominance of the aspects of integrity must exist. How local and state officials completing formal review of the property might interpret this remains uncertain. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 20 Tatanka Historical Associates Inc. Bringing the Past to Life Comments on Condition and Preservation Finally, the author of this study was asked to comment on the condition of the Hahnewald Barn and practical options for its preservation. However, it must be understood that the following observations and statements are provided from the perspective of an experienced historic preservation professional and not a licensed engineer or architect. After more than a century of use and exposure to the elements, the Hahnewald Barn is in need of a number of repairs. The structure of the building appears to be quite good overall, with most of the concrete, woodwork and architectural details intact and little changed from its original construction. Most obvious is the deterioration that has occurred along the lower concrete walls, much of it related to moisture damage. The ground outside the north wall slopes steeply down to the building and is filled with snow for half the year. This results in a situation where melting snow and rainfall do not drain properly away from the building. Not only has this impacted the concrete wall, but the lower door and windows along this side of the barn are also damaged. It is likely that the deterioration found along the south concrete wall, which is the most severely damaged area of the building, started decades ago when the loafing shed was still there. Over the years this probably filled with a deep layer of manure that rested against the concrete wall and launched its deterioration. After the loafing shed was removed, the storage of sand and gravel piles in the same location appears to have accelerated the damage. Today the south concrete wall is structurally compromised by the fact that a large area is completely missing. Together with the adjacent deteriorated areas, about one- third of the south wall is compromised and in need of attention. Steel beams and scaffolding have been placed inside the lower level of the building to shore up these areas and prevent it from collapsing. This is a temporary solution that needs to be addressed in the near future. If the barn were to remain where it is, new segments of the concrete walls will need to be constructed, but only where these materials are damaged and missing. In addition, there is a need to address moisture and drainage problems so that future damage is avoided. Because the concrete walls are so important to the integrity and structural stability of the building, work on the damaged areas should be done with the guidance of a preservation architect or engineer. It is not advisable to just turn it over to a concrete contractor. Another structural item that should be inspected by a preservation architect or engineer involves the removal of the north-south horizontal beams that were located within the upper level hayloft. These were severed decades ago, sometime prior to the early 1970s, and the stability of the long north and south walls has been dependent since then upon the six tie bars that remain in place. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 21 Tatanka Historical Associates Inc. Bringing the Past to Life These appear to have done their job and the walls do not seem to be bowing outward. However, this should be inspected more closely to ensure that the loss of the beams has not resulted in a building that is structurally compromised. In addition, the tie bars may need to be adjusted from time to time, and it is not known if that has ever been done. The only other features on the barn that need attention are some of its smaller architectural details. For example, deterioration of the doors and windows should be addressed to ensure that they are restored and working as intended. The north door on the lower level is being pushed inward by the snow and is deteriorating due to drainage problems outside the building. As the windows all over the barn deteriorated, they were simply boarded closed rather than being fixed. These should be replaced with windows that are fabricated to match the originals. The historic photograph on page 16, together with remnants that remain on the building, should serve as guides for their fabrication. The lower level doors on the west and possibly east may need to be reconstructed, since at least one of these is non-historic. On the upper level, the board and batten siding seems to be functioning well, but may need some attention to make sure that it is secured to the building. The threshold at the large entry on the upper north side has been damaged and needs to be repaired. This damage has also exposed the lower level below to water infiltration. Finally, the ventilators atop the roof look like they require some repairs. While the discussion above addresses condition issues and preservation recommendations, the Eagle River Water and Sanitation District has determined that the barn must be removed to make room for expansion of the Avon Wastewater Treatment Plant. There are two possible methods of accomplishing this. One of these is demolition and the other is to have the building moved to a new site. Demolition will obviously result in total loss of the barn, one of the last historic buildings in its original location in Avon that is directly related to its agricultural heritage. On the other hand, moving the barn will allow it to survive. Where the barn is moved to may make some difference to the community. A privately owned property is one possibility. An ideal public location might be Nottingham Park across the rail corridor to the north. There it would rest upon land that was also associated with the ranch from its beginnings in the late 1800s. In addition, this would place the barn closer to the relocated log cabin that formerly stood to its west. In Nottingham Park, the barn could be repurposed to serve the community, making it more accessible to the public than it has been for many years. Wherever it might end up, if the barn is to be moved it will require new concrete lower walls that should essentially replicate the ones there today. The woodwork throughout the building will need to be carefully disassembled, moved, and then reassembled on the new site. Interpretive signage placed outside the building could provide the public with information about its history, along with discussion of the fact that it was moved and saved for the benefit of the community. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 22 Tatanka Historical Associates Inc. Bringing the Past to Life Bibliography Aerial Photograph of the Avon Area, View to the Southeast, 9 October 1970. Bill of Sale, Joseph H. Metherd to Paul Hahnewald, 17 July 1908, Eagle County Clerk and Recorder, Book 50, Page 540. Bill of Sale, I. Fedor Schlaepfer to Paul Hahnewald, 3 August 1908, Eagle County Clerk and Recorder, Book 50, Page 541. Bowen, Amy Metcalf. “Memories of Eagle County in the 1880s.” Unpublished manuscript in the historical collection of the Eagle Valley Library District, Eagle, Colorado, no date. (Bowen mentioned that the cabin built by her father in 1882 was still standing at the time she wrote this material, which was no earlier than the 1930s.) Carbonate Chronicle (Leadville) “The officers elected are as follows…,” 22 April 1901, p. 2. “Society,” 4 September 1911, p. 6. “Business Man Suddenly Called,” 30 December 1918, p. 1. “Albert Hahnewald,” (obituary) 30 December 1918, p. 3. Cash Patent, USA to John C. Metcalf, 2 June 1890. Eagle County Clerk & Recorder, Book 48, Page 272. General Land Office, Certificate No. 581 for the N½ of the NE¼ of Section 11 and the N½ of the NW¼ of Section 12, Township 5 South, Range 82 West. Decree of Final Settlement, Estate of Paul F. Kroelling, 11 March 1940, Eagle County Clerk and Recorder, Book 124, Page 524. Eagle County Blade (Eagle) “Local Paragraphs,” Notes Related to Metherd Purchase, 4 May 1905, p. 1 Eagle Valley Enterprise (Eagle) “Brand Directory,” 18 August 1916, p. 4 “Brand Directory,” 1 March 1918, p. 4 “Albert Hahnewald was down from the ranch,” 28 January 1921, p. 5 “Stockgrowers of Avon District Form Association,” 25 March 1921, p. 4 “Obbie Hahnewald Commits Suicide,” 20 August 1926, p. 1 “Frances Hahnewald Buried in Denver,” 16 March 1950, p. 1 “Eagle County Farmers Are Still Busy,” 19 October 1917, p. 1 “One of the really old settlers…, 29 October 1943, p. 5 “John W. Love…John C. Metcalf...,” 5 August 1921, p. 1 “Paul Hahnewald Dies,” 12 November 1937, p. 1 “Paul Kroelling one of the…,” 24 February 1922, p. 5 “P. F. Kroelling Dies,” 13 July 1938 “Paul Kroelling,” (death notice) 22 July 1938, p. 1 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 23 Tatanka Historical Associates Inc. Bringing the Past to Life “Anna Kroelling,” 27 July 1950, p. 1 “Public Sale!,” (advertisement) 4 June 1948, p. 4 Edwards 7.5’ Topographic Quadrangle Map, United States Geological Survey, 1962 (revised 1987). Endersby, Elric, Alexander Greenwood and David Larkin. Barn: The Art of a Working Building. Boston, MA: Houghton Mifflin Company, 1992. Hart, Bobby. Bob-O’s Turn in Avon, Colorado. Bloomington, IN: AuthorHouse, 2005. Historic Photographs of the Hahnewald Barn, From the Collection of Tamra Nottingham Underwood, early 1970s. Homestead Patent, USA to John C. Metcalf, 18 July 1893. Eagle County Clerk & Recorder, Book 48, Page 508. General Land Office, Certificate No. 410 for the S½ of the SE¼ of Section 2, Township 5 South, Range 82 West. Leadville Daily Chronicle “The Colorado Bakery,” (advertisement) 26 May 1894, p. 3 “The Exciting Adventure of Two Young Men Who Went to the Woods,” 23 December 1897, p. 4 Metcalf Family History, Unpublished Manuscript Posted on Ancestry.com. Nottingham, Allan. Interviewed by Ron Sladek of Tatanka Historical Associates Inc. on 2 May 2016. Plat of the Benchmark at Beaver Creek Subdivision, Revised Final Plat, Reception No. 134061, Sheet 2 of 3, 9 August 1976, Eagle County Clerk and Recorder, Book 247, Page 989. Property Record Card, Parcel 2105-111-01-010, Eagle County Assessor. Receipt for Inheritance Tax, Estate of Paul F. Kroelling, 25 January 1939, Eagle County Clerk and Recorder, Book 124, Page 318. Resume of Applications and Amended Applications, Colorado Water Division 5, August 1999. Special Warranty Deed, Alameda National Bank to Upper Eagle Valley Sanitation District, 16 December 1982, Eagle County Clerk and Recorder, Book 351, Page 372. Statement of Claim to Water Right, Metcalf Ditch, Eagle County, Colorado, Water District No. 37, 16 August 1894. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 24 Tatanka Historical Associates Inc. Bringing the Past to Life United States Census Records for Elizabeth “Lizzie” Love, El Paso County, CO (1870). United States Census Records for John and Lizzie Metcalf, Park County, CO (1880). United States Census Records for John W. Love, Breckenridge, Summit County, CO (1880) and Eagle County, CO (1885). United States Census Records for John W. Love, Elizabeth Metcalf and Charles Curry, Eagle County, CO (1900). United States Census Records for Joseph H. Metherd, Cass County, OH (1880), Kilsap County, WA (1910). United States Census Records for Paul F. Kroelling, Leadville, CO (1900 & 1910) and Avon, CO (1920). United States Census Records for the family of Harry and Marie Nottingham, Avon, CO (1940). Vlach, John Michael. Barns. New York, NY: W. W. Norton & Company, 2003. Warranty Deed, John C. Metcalf to the Denver & Rio Grande Railroad, 10 January 1887, Eagle County Clerk and Recorder, Book 19, Page 586. Warranty Deed, John C. Metcalf to Lizzie Metcalf, 21 December 1896, Eagle County Clerk and Recorder, Book 47, Page 218. Warranty Deed, Lizzie Metcalf Curry and Charles A. Curry to Joseph H. Metherd, 29 April 1905, Eagle County Clerk and Recorder, Book 72, Page 66. Warranty Deed, Joseph H. Metherd to Paul Hahnewald, 17 July 1908, Eagle County Clerk and Recorder, Book 72, Page 422. Warranty Deed, Paul Hahnewald to Albert Hahnewald, 24 November 1908, Eagle County Clerk and Recorder, Book 72, Page 449. Warranty Deed, Albert Hahnewald to Paul F. Kroelling, 1 November 1915, Eagle County Clerk and Recorder, Book 87, Page 63. Warranty Deed, Anna Kroelling and Fred Kroelling to Harry A. Nottingham, 1 May 1948, Eagle County Clerk and Recorder, Book 131, Page 353. Warranty Deed, Harry A. Nottingham to Harry A. Nottingham, Jr., 31 March 1955, Eagle County Clerk and Recorder, Book 148, Page 9. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 25 Tatanka Historical Associates Inc. Bringing the Past to Life Warranty Deed, Benchmark at Beaver Creek to Alameda National Bank, 28 December 1977, Eagle County Clerk and Recorder, Book 264, Page 94. Warranty Deed, Upper Eagle Valley Consolidated Sanitation District to the Eagle River Water and Sanitation District, 1 July 1996, Eagle County Clerk and Recorder, Book 708, Page 212. Warranty Deed to Corporation, H. Arnold Nottingham and Allan R. Nottingham to Benchmark-Avon Properties, 27 December 1972, Eagle County Clerk and Recorder, Book 227, Page 253. Warranty Deed to Joint Tenants, Estate of Paul F. Kroelling to Anna Kroelling and Fred Kroelling, 11 March 1940, Eagle County Clerk and Recorder, Book 127, Page 126. Welch, Shirley and the Eagle County Historical Society. The Eagle River Valley. Charleston, SC: Arcadia Publishing, Images of America Series, 2008. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 26 Tatanka Historical Associates Inc. Bringing the Past to Life Appendix A Photos of the Hay Rail and Carrier in the Possession of Tamra Nottingham Underwood The rail shown here extends beyond the photo and is 14’ in length. (photograph by Allan R. Nottingham) The Louden Hay Carrier, Patented 1894 and Manufactured by the Louden Machinery Company of Fairfield, Iowa. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 1 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 VERTICAL BARN CONSTRUCTION UNIT QTY UNIT COST TOTAL Disassembly and re-assembly of Barn* EA 1 330,000$ 330,000$ Exoskeleton Structure & Exterior Finishes SF 7,500 175$ 1,312,500$ Interior Finish**SF 6,880 350$ 2,408,000$ 4,050,500$ 607,575$ 4,658,075$ CIVIL & SITE COSTS*** 1,396,417$ 6,054,492$ 282,000$ 6,336,492$ NOTES **Estimated cost per/ sq. ft. provided by Tomecek Studio Architecture **** Existing Town Hall must be demolished to relocate the Barn to Tract G. Note, however, demolition will be incurred with any alternative uses of the site. SUBTOTAL ESTIMATE FOR VERTICAL AND SITE COSTS ESTIMATED COST FOR DEMO OF OLD TOWN HALL**** TOTAL OPINION OF PROBABLE COSTS FOR 2019 BARN RELOCATION TOTAL OPINION OF PROBABLE COSTS FOR 2019 BARN RELOCATION TO TRACT G SUBTOTAL ESTIMATE 15% Contingency TOTAL ESTIMATED VERTICAL BARN CONSTRUCTION *If storage is necessary, to allow more time for a relocation after April 2019, Store at Swift Gulch - add $70,000 ***Portion of Civil & Site Costs will be incurred with any alternative uses of site. Exhibit B for Detail. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HAHNEWALD BARN RELOCATION OPINION OF PROBABLE CIVIL COSTS March 7, 2018 DESCRIPTION UNIT QUANTITY UNIT PRICE TOTALMOBILIZATION Mobilization (4%)LS 1 46,703.00$ 46,703.00$ DEMO & REMOVALRemove Curb and Gutter LF 583 18.00$ 10,494.00$ Remove Sidewalks/Stairs SF 5,189 15.00$ 77,835.00$ Remove Asphalt & Basecourse SF 23,527 4.00$ 94,108.00$ Remove Walls SF 929 18.00$ 16,722.00$ Remove Storage Sheds, Fencing, Bollards LS 1 5,000.00$ 5,000.00$ Tree Removal EA 62 300.00$ 18,600.00$ Sawcut Asphalt Material LF 479 2.50$ 1,197.50$ Mill Shear Step LF 232 2.00$ 464.00$ Remove Asphalt & Road Base for Water Install.SF 5,003 5.00$ 25,015.00$ SITEWORKSurveying LS 1 5,000.00$ 5,000.00$ Overexcavate subgrade & replace w/ class 2 CY 2,514 20.00$ 50,280.00$ Excavation CY 903 5.00$ 4,515.00$ Embankment CY 4,610 7.00$ 32,270.00$ Import CY 4,399 15.00$ 65,985.00$ Topsoil Remove (6") & Stockpile CY 184 10.00$ 1,840.00$ 4" Topsoil Replace CY 324 40.00$ 12,960.00$ Topsoil Import CY 140 15.00$ 2,100.00$ Revegetation (Sod)SF 26,263 2.25$ 59,091.75$ Aggregate Road Base (Parking, Hardscape)TN 1,056 40.00$ 42,240.00$ Asphalt (4")TN 578 120.00$ 69,360.00$ 18" wide Concrete Curb & Gutter LF 1,630 30.00$ 48,900.00$ 5" Concrete Walks & Stairs SF 3,572 18.00$ 64,296.00$ Site Walls (MSE) (No Veneer)SF 1,544 75.00$ 115,800.00$ Pedestrian Guardrail LF 122.0 170.00$ 20,740.00$ Striping (4" White)LF 2,088.0 2.50$ 5,220.00$ Thermoplastic Pavement Marking SF 40 25.00$ 1,000.00$ Install Site Signage EA 8 100.00$ 800.00$ Erosion & Sediment Control LS 1 3,000.00$ 3,000.00$ Concrete Washout Structure EA 1 700.00$ 700.00$ ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 UTILITIES Surveying LS 1 1,500.00$ 1,500.00$ Disconnect & Cap Water Service EA 1 1,000.00$ 1,000.00$ Disconnect & Cap Sewer Service EA 1 1,000.00$ 1,000.00$ Disconnect & Cap Gas Service EA 1 750.00$ 750.00$ Disconnect Phone EA 2 500.00$ 1,000.00$ Disconnect Fiber Optic EA 1 500.00$ 500.00$ Install Water Service w/ Curb Stop LF 42 50.00$ 2,100.00$ Install Sewer Service w/ CO LF 48 45.00$ 2,160.00$ Reconnect Gas Service EA 1 1,500.00$ 1,500.00$ Reconnect Phone EA 2 2,000.00$ 4,000.00$ Reconnect Fiber Optic EA 1 2,000.00$ 2,000.00$ Install Pavilion/Cabin 2" Water Service LF 499 50.00$ 24,950.00$ Replace 6" Road Base for Water Install.TN 194 60.00$ 11,640.00$ Replace 4" Asphalt for Water Install.TN 136 140.00$ 19,040.00$ Relocate FH & GV EA 1 3,000.00$ 3,000.00$ Relocate Transformer EA 1 8,000.00$ 8,000.00$ Relocate Pedestal EA 1 2,500.00$ 2,500.00$ Adjust Manhole Rims EA 2 500.00$ 1,000.00$ Adjust Clean-outs EA 2 300.00$ 600.00$ Install Site Lighting LS 1 120,000.00$ 120,000.00$ STORM 12" SDR 35 PVC LF 165 60.00$ 9,900.00$ 2'x3' Curb Inlet EA 3 3,800.00$ 11,400.00$ 4' Storm Manhole EA 1 2,500.00$ 2,500.00$ LANDSCAPE Irrigation LS 1 5,000.00$ 5,000.00$ Landscape LS 1 75,000.00$ 75,000.00$ TOTAL 1,214,276.25$ 15% Contigency 182,141.44$ GRAND TOTAL 1,396,417.69$ Assumuptions: 10% Overage for Basecourse and Asphalt, Ice Rink and associated equipment is not included, does not include building subdrains or any other items required for the installation of the barn other than utility reconnections This estimate does not include costs for engineering fees, easement aquisition, construction management, materials testing, soils report, separate costs from shallow utility companies or costs for unforseen conditions. These costs are based on a concept planand the actual costs may vary significantly based upon final design and the cost and availability of labor, equipment, material and ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 Exhibit D ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 Exhibit D ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 Exhibit D ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 1 HealthSafe Inspections Inc 390 Apple Drive Basalt CO 81621 970-920-2100 Jim Baker CDPHE Asbestos Building Inspector, Asbestos Air Monitoring Specialist (AMS) & Project Designer Certification #13437 CDPHE Lead-Based Paint Inspector & Lead Hazard Assessor Certification #23607 ASBESTOS REPORT DATE 12/12/2017 CLIENT Town of Avon PO Box 975 / 1 Lake St Avon CO 81620 PROJECT PROPERTY ADDRESS 1 Lake Street, Avon, Colorado 81620 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 2 COLORADO & FEDERAL ASBESTOS REGULATIONS SUMMARY Regulation No. 8 Part B – Asbestos of the Colorado Department of Public Health and Environment (CDPHE), Air Quality Control Commission requires a State-certified Asbestos Building Inspector to inspect and collect bulk samples of all suspect asbestos containing materials (ACM) or suspect asbestos containing building materials (ACBM) prior to their disturbance, removal or demolition and disposal. The suspect materials shall be analyzed by a NVLAP accredited laboratory by polarized light microscopy (PLM) using EPA 600 analytical method. A material which is estimated to contain more than 1% asbestos is classified as ACM/ACBM and regulated by the State and Federal governments. Any friable (able to crush or reduce to powder by finger pressure) asbestos with trace amounts of asbestos fibers or less than 1% must be point-counted using EPA 400 analytical method to prove that it is indeed less than 1%; if not, it must be classified as ACM/ACBM and shall be treated as a State and Federal regulated material. Any friable asbestos containing material (greater than 1% asbestos concentration) or ACM/ACBM that could be rendered friable during its removal or demolition and disposal shall require an asbestos abatement by a certified asbestos abatement contractor to remove and dispose of the material(s). A Colorado State (CDPHE) issued asbestos abatement permit is required for the following trigger levels of ACM/ACBM: 1. Residential buildings of four or fewer units--if more than 32 square feet of any surface coverage (e.g., gypsum wallboard or drywall and associated applied surfacing materials/textures, acoustic sprays, joint compounds, plaster, etc.), 50 feet of asbestos covered or asbestos insulated pipe or any material which would fill a 55-gallon drum is going to be disturbed, removed or disposed of, an asbestos abatement permit is required. 2. Residential complexes with more than four residential units, public access areas to a residential building, commercial and retail buildings, public and civic buildings, industrial buildings--if more than 160 square feet of surfacing materials, 260 linear feet or more than 35 cubic feet (NESHAP) or 55-gallon drum (CDPHE) of suspect ACM/ACBM is going to be disturbed, removed or disposed of, an asbestos abatement permit is required under NESHAP and by the CDPHE. See note below on OSHA. The regulations require an absolute minimum of 3 samples (EPA suggests 9) per homogenous suspect surfacing and TSI materials and an absolute minimum of 1 sample of homogenous miscellaneous materials or any number of “samples sufficient to determine whether a material is ACM” (Reg8.IV.D.3). More samples are required based on surface area or volume. These are minimums; the asbestos building inspector has the field responsibility to determine homogenous materials and the number of samples to collect per material; more than the minimum number of samples may be necessary at the discretion of the inspector. An assessment of friability and functional space conditions of the materials are also the inspector’s field responsibilities. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 3 OSHA compliance is required for all employers and employees no matter the quantity of asbestos present with strict regulations regarding 10 sf or more of TSI or friable surfacing materials, and therefore it does not matter what the quantity or State trigger levels are: all suspect ACM/ACBM shall be inspected and tested for asbestos prior to their disturbance, removal and disposal for worker protection and safety. See EPA 40 CFR 763.121 Worker Protection Rule, OSHA 29 CFR 1910.134 Respirator Protection Standard, OSHA 29 CFR 1910.1001 General Industry Standard and OSHA 29 CFR 1926.1101 Construction Standard regulations when dealing with asbestos hazards. Note: County or City regulations may be more stringent. A gypsum wallboard/drywall system which installed, taped and joint compounded at one time is considered to be classified as a miscellaneous material in its completed integral system. This system is before any texture is applied. It requires a sampling of all composite layers of the drywall system; the number of samples is determined by a“…number of samples sufficient to determine” …if asbestos is present or not. A miscellaneous material is completely different than another classification called a surfacing material. The surfacing material is applied onto the finished drywall system. This surfacing material requires a minimum of 3 samples for a surface area of up to 1,000 sf, 5 samples up to 5,000 sf of surface area and 7 samples of a surface area over 5,000 sf, according to the CDPHE. The EPA recommends 9 samples for any amount of surfacing material. Surfacing materials are more than texture on a drywall system; it is anything with the purpose of coating, texturing or sealing a substrate. The final classification is thermal system insulation or TSI. TSI is used for insulating materials to keep cold in or heat in or create a fire protective layer. All sampling of various suspect materials is determined by the inspector as a homogeneous miscellaneous, surfacing or TSI material—homogeneous by means of being different by its installation date, material color or appearance differences or texture/feel. CLIENT BACKGROUND The Client, Town of Avon, is planning to demolish the current building located at 1 Lake Street, Avon, Colorado 81620. The Client hired HealthSafe Inspections, Inc. (hereinafter, HealthSafe) to perform a comprehensive asbestos inspection, bulk sampling and a report. This building comprises the Town’s administration and formerly the Avon Police Department. It is a two-story commercial building with a basement section and two garages. The entire structure is slated to be demolished and disposed of. This report is unlimited, including all suspect asbestos containing interior and exterior building materials. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 4 VISUAL INSPECTION & LABORATORY FINDINGS An inspection was conducted by Jim Baker of HealthSafe on December 1, 2017. Suspect ACM/ACBM were identified and sampled. The asbestos percentage in a bulk sample by PLM analysis (EPA 600 method) is estimated by the analyst, not exact. For exact percentage, it requires another type of analysis called “Point Count” analysis (EPA 400 method). This report only includes EPA 600 method of analysis. A sample that has no detection of asbestos is labeled None Detected or ND. Those individual homogeneous materials are the following: Sample #s Homogeneous Sample Description Sample Location Asbestos % 1-2 Drywall System Engineering Dept. ND 3-7 Skip-Trowel Texture Engineering Dept. ND 8-9 Drywall System Planning Dept. ND 10-14 32-33 Orange Peel Texture Planning Dept. ND 15-16 Drywall System IT Room ND 17-19 Skip-Trowel Texture IT Room ND 20 Ceiling Tile Planning Dept. ND 21 Drywall System Deputy Manager Ofc. ND 22-24 Orange Peel Texture Deputy Manager Ofc. ND 25-26 Drywall System Lower & Upper Lobbies ND 27-33 Skip Trowel Texture Lower & Upper Lobbies ND 34-35 Drywall System Council Chamber ND 36-40 Skip Trowel Texture Council Chamber ND 41 Ceiling Tile Floors 1 & 2 ND 42 Ceiling Tile Floor 1 ND 43-44 Drywall System HR & Partial Finance ND 45-49 Knock-Down Texture HR & Partial Finance ND 50 Ceiling Tile HR ND 51 Ceiling Tile HR ND 53-54 Drywall System Finance Partial ND 55-57 Knock-Down Texture Finance Partial ND 58 Ceiling Tile Clerk Ofc. ND 59 Drywall System (wall) Clerk Ofc. ND 60-62 Orange Peel Texture Clerk Ofc. ND 63 Ceiling Tile Police Dept. ND 64 VCT Jail Cells South ND 65 VCT Mastic Jail Cells South ND 66 VCT Jail Cell North ND 67 VCT Police Dept. RR ND 68 VCT Mastic Police Dept. RR ND ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 5 69-70 Drywall System Police Dept. ND 71-75 Orange Peel Texture Police Dept. ND 76 Drywall System Police Dept. West ND 77-79 Hvy Orange Peel Texture Police Dept. West ND 80-81 Drywall System Police Dept. West/North ND 82-84 Knock-Down Texture Police Dept. West/North ND 85-87 TSI Mechanical Room ND 88 Tar Paper Exterior Walls ND 89-91 Concrete Asphalt Sealant Exterior Concrete Foundation 8% 92-98 Stucco Exterior Walls/Stairs/Lamps ND 99 Tar-Bitumen Original Roof 10% 100 Thick Tar Paper Original Roof Under Shakes 80% 101 Thin Tar Paper Original Roof Near Eaves ND 102 Composition Roof Shingle Roof Engineering Dept. ND 103 Caulking Windows Exterior ND 104 Fibrous Paper CMU Foundation Wrap 8% All asbestos fibers in the above building materials are Chrysotile (“white asbestos”). Four materials on the exterior are classified as ACM/ACBM: 1. Exterior black asphalt concrete foundation sealant, significantly damaged friable surfacing ACM at an estimated 8% Chrysotile asbestos concentration. An estimate of surface area coverage is impossible with the landscape backfill covering most of the foundation; only what is above the soil is currently visible. This material will require asbestos abatement prior to the demolition of the building. Another concern is the high probability of asbestos fibers in the soil. Asbestos contaminated soil will require abatement. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 6 2. The roofing tar-bitumen is non-friable ACM, estimated at 10% Chrysotile concentration. It is used to seal around plumbing vent pipes, flashing, etc. This will not require asbestos abatement prior to the demolition of the structure. 3. Asbestos roofing tar paper, friable ACBM with potential for significant damage during a demolition. This material is currently underneath the cedar shingles of the original building. The cedar shingles are underneath a metal roofing material which appears like imitation shakes; this was installed more recently to protect the release of asbestos fibers from the original roof assembly containing the asbestos roofing tar paper. The surface area of the roofing ACM tar paper is estimated at 6,000 sf. This material will require asbestos abatement prior to the demolition of the building. At an estimated 80% Chrysotile asbestos in friable condition, this is highly hazardous material. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 7 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 8 The yellow arrow is pointing to metal flashing. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 9 The yellow arrows are pointing to asbestos roofing tar paper. 4. Exterior concrete block (CMU, concrete masonry unit) foundation wrap, significantly damaged friable miscellaneous ACM at an estimated 8% Chrysotile asbestos. This material must have been installed as a waterproofing membrane over the CMU foundation wall. It is not over the concrete foundation wall. The CMU foundation portion has this bitumen-fibrous paper in conjunction with polystyrene foam insulation boards in the assembly. An estimate of surface area coverage is impossible with the landscape backfill covering most of the foundation; only what is above the soil is currently visible. This material will require asbestos abatement prior to the demolition of the building. Another concern is the high probability of asbestos fibers in the soil. Asbestos contaminated soil will require abatement. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 10 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 11 The above photo is the bulk sample in the bag. Notice the fibers at the top right. ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 12 There were no other additional suspect asbestos building materials to sample which were visible at the time of inspection. There may yet be some suspect materials between layers of assembled materials. During the abatement phase or the demolition phase, if there are any additional suspect materials, contact HealthSafe for additional sampling. A total of 104 suspect homogeneous ACM/ACBM bulk samples were collected and 104 samples were analyzed. The bulk samples were analyzed by PLM by a NVLAP accredited laboratory in accordance with Colorado State Regulation 8 for the presence of asbestos mineral fibers. See supporting Hayes Microbial Consulting, Inc. data report #17037852 attached below. Soils around the building exterior perimeter may need to be sampled prior to disturbance and abatement, and most likely during the abatement phase. HealthSafe will be able to sample those soils. Sincerely Submitted, Jim Baker ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 HMC #17037852 contact@hayesmicrobial.com http://hayesmicrobial.com/ Analysis Report prepared for HealthSafe Inspections 390 Apple Drive Basalt, CO. 81621 USA Phone: 970-920-2100 Job Name: Town of Avon Town Hall Date Sampled: 12-01-2017 Date Analyzed: 12-11-2017 Report Date: 12-11-2017 EPA Laboratory ID# VA01419 NVLAP Lab Code: 500096-0 Asbestos License: 300435 License: #PH-0198 Page 1 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA December 11, 2017 Client Job Number: Client Job Name:Town of Avon Town Hall Dear HealthSafe Inspections, We would like to thank you for trusting Hayes Microbial for your analytical needs. On December 5, 2017 we received 104 samples by FedEx for the job referenced above. 104 samples were received in good condition. The results in this analysis pertain only to this job, collected on the stated date and should not be used in the interpretation of any other job. This report may not be duplicated, except in full, without the written consent of Hayes Microbial Consulting, LLC. This laboratory bears no responsibility for sample collection activities, analytical method limitations, or your use of the test results. Interpretation and use of test results are your responsibility. Any reference to health effects or interpretation of mold levels is strictly the opinion of Hayes Microbial Consulting. In no event, shall Hayes Microbial Consulting or any of its employees be liable for lost profits or any special, incidental or consequential damages arising out of your use of the test results. Steve Hayes, BSMT(ASCP) Laboratory Director Hayes Microbial Consulting, LLC Page 2 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 1 1 ENG-ST-C W -J-1 Drywall / White/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 ENG-ST-C W -J-1 Joint Compound / White (None Detected) (None Detected) 100 % 2 2 ENG-ST-C W -J-2 Drywall / White/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 ENG-ST-C W -J-2 Joint Compound / White (None Detected) (None Detected) 100 % 3 3 ENG-ST-C W -T-1 Texture / White (None Detected) (None Detected) 100 % 4 4 ENG-ST-C W -T-2 Texture / White (None Detected) (None Detected) 100 % 5 5 ENG-ST-C W -T-3 Texture / White (None Detected) (None Detected) 100 % 6 6 ENG-ST-C W -T-4 Texture / White (None Detected) (None Detected) 100 % 7 7 ENG-ST-C W -T-5 Texture / White (None Detected) (None Detected) 100 % 8 8 PLNG-OP-C W - J-1 Drywall / White (None Detected) 12 % Cellulose fibers 88 % Layer 2 PLNG-OP-C W - J-1 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 3 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 9 9 PLNG-OP-C W - J-2 Drywall / White/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 PLNG-OP-C W - J-2 Joint Compound / White (None Detected) (None Detected) 100 % 10 10 PLNG-OP-C W - T-1 Texture / White (None Detected) (None Detected) 100 % 11 11 PLNG-OP-C W - T-2 Texture / White (None Detected) (None Detected) 100 % 12 12 PLNG-OP-C W - T-3 Texture / White (None Detected) (None Detected) 100 % 13 13 PLNG-OP-C W - T-4 Texture / White (None Detected) (None Detected) 100 % 14 14 PLNG-OP-C W - T-5 Texture / White (None Detected) (None Detected) 100 % 15 15 IT-ST-WL-J-1 Drywall / Gray/White (None Detected) 15 % Cellulose fibers 85 % Layer 2 IT-ST-WL-J-1 Joint Compound / White (None Detected) (None Detected) 100 % 16 16 IT-ST-WL-J-2 Drywall / White/Gray (None Detected) 12 % Cellulose fibers 88 % Layer 2 IT-ST-WL-J-2 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 4 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 17 17 IT-ST-WL-T-1 Texture / White (None Detected) (None Detected) 100 % 18 18 IT-ST-WL-T-2 Texture / White (None Detected) (None Detected) 100 % 19 19 IT-ST-WL-T-3 Texture / White (None Detected) (None Detected) 100 % 20 20 PLNG-DTS-CT Fibrous / Gray (None Detected) 45 % Cellulose fibers 30 % Fiberglass 25 % 21 21 DPTY-MNG-OP-W-J Drywall / Gray/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 DPTY-MNG-OP-W-J Joint Compound / White (None Detected) (None Detected) 100 % 22 22 DPTY-MNG-OP-W-T-1 Texture / Cream (None Detected) (None Detected) 100 % 23 23 DPTY-MNG-OP-W-T-2 Texture / Cream (None Detected) (None Detected) 100 % 24 24 DPTY-MNG-OP-W-T-3 Texture / Cream (None Detected) (None Detected) 100 % 25 25 LBY-ST-W-J-1 Drywall / White/Brown (None Detected) 15 % Cellulose fibers 85 % Layer 2 LBY-ST-W-J-1 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 5 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 26 26 LBY-ST-W-J-2 Drywall / White/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 LBY-ST-W-J-2 Joint Compound / White (None Detected) (None Detected) 100 % 27 27 LBY-ST-W-T-1 Texture / White (None Detected) (None Detected) 100 % 28 28 LBY-ST-W-T-2 Texture / White (None Detected) (None Detected) 100 % 29 29 LBY-ST-W-T-3 Texture / White (None Detected) (None Detected) 100 % 30 30 LBY-ST-W-T-4 Texture / White (None Detected) (None Detected) 100 % 31 31 LBY-ST-W-T-5 Texture / White (None Detected) (None Detected) 100 % 32 32 PLNG-OP-C W - T-6 Texture / White (None Detected) (None Detected) 100 % 33 33 PLNG-OP-C W - T-7 Texture / White (None Detected) (None Detected) 100 % 34 34 CRT-ST-C W - J-1 Drywall / White (None Detected) 12 % Cellulose fibers 88 % Layer 2 CRT-ST-C W - J-1 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 6 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 35 35 CRT-ST-C W - J-2 Drywall / White/Brown (None Detected) 15 % Cellulose fibers 85 % Layer 2 CRT-ST-C W - J-2 Joint Compound / White (None Detected) (None Detected) 100 % 36 36 CRT-ST-C W - T-1 Texture / White (None Detected) (None Detected) 100 % 37 37 CRT-ST-C W - T-2 Texture / White (None Detected) (None Detected) 100 % 38 38 CRT-ST-C W - T-3 Texture / White (None Detected) (None Detected) 100 % 39 39 CRT-ST-C W - T-4 Texture / White (None Detected) (None Detected) 100 % 40 40 CRT-ST-C W - T-5 Texture / White (None Detected) (None Detected) 100 % 41 41 HR-LDTS-C-T Fibrous / Gray (None Detected) 35 % Cellulose fibers 30 % Fiberglass 35 % 42 42 HR-TNY-DTS-C-T Fibrous / White (None Detected) 35 % Cellulose fibers 30 % Fiberglass 35 % 43 43 HR-KD-W- J-1 Drywall / Gray (None Detected) 15 % Cellulose fibers 85 % Layer 2 HR-KD-W- J-1 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 7 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 44 44 HR-KD-W- J-2 Drywall / Gray (None Detected) 12 % Cellulose fibers 88 % Layer 2 HR-KD-W- J-2 Joint Compound / White (None Detected) (None Detected) 100 % 45 45 HR-KD-W- T-1 Texture / White (None Detected) (None Detected) 100 % 46 46 HR-KD-W- T-2 Texture / White (None Detected) (None Detected) 100 % 47 47 HR-KD-W- T-3 Texture / White (None Detected) (None Detected) 100 % 48 48 HR-KD-W- T-4 Texture / White (None Detected) (None Detected) 100 % 49 49 HR-KD-W- T-5 Texture / White (None Detected) (None Detected) 100 % 50 50 HR-LNS-C-T Fibrous / Gray (None Detected) 35 % Cellulose fibers 30 % Fiberglass 35 % 51 51 HR-OFC-C-T Fibrous / Gray (None Detected) 35 % Cellulose fibers 30 % Fiberglass 35 % 52 52 FNC-BG-DTS-C-T Fibrous / White (None Detected) 55 % Cellulose fibers 30 % Fiberglass 15 % 53 53 FNC-KD-W- J-1 Drywall / White (None Detected) 10 % Cellulose fibers 90 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 8 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers Layer 2 FNC-KD-W- J-1 Joint Compound / White (None Detected) (None Detected) 100 % 54 54 FNC-KD-W- J-2 Drywall / Gray/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 FNC-KD-W- J-2 Joint Compound / White (None Detected) (None Detected) 100 % 55 55 FNC-KD-W- T-1 Texture / White (None Detected) (None Detected) 100 % 56 56 FNC-KD-W- T-2 Texture / White (None Detected) (None Detected) 100 % 57 57 FNC-KD-W- T-3 Texture / White (None Detected) (None Detected) 100 % 58 58 CLRK-LNDTS-C-T Fibrous / Gray (None Detected) 45 % Cellulose fibers 30 % Fiberglass 25 % 59 59 CLRK-OP-W-J Brittle / White (None Detected) (None Detected) 100 % 60 60 CLRK-OP-W-T-1 Texture / White (None Detected) (None Detected) 100 % 61 61 CLRK=OP=W- T-2 Texture / White (None Detected) (None Detected) 100 % 62 62 CLRK=OP=W- T-3 Texture / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 9 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 63 63 PD-SWRL-C-T Fibrous / Brown (None Detected) 35 % Cellulose fibers 30 % Fiberglass 35 % 64 64 CELL-VCT-1 Tile / Tan (None Detected) (None Detected) 100 % 65 65 CELL-MSTC Mastic / Black (None Detected) 7 % Cellulose fibers 93 % 66 66 CELL-VCT-2 Tile / White (None Detected) (None Detected) 100 % 67 67 PD-RR-VCT Tile / White (None Detected) (None Detected) 100 % 68 68 PD-RR-MSTC Adhesive / White/Tan (None Detected) (None Detected) 100 % 69 69 PD-OP-W-J-1 Drywall / White/Brown (None Detected) 12 % Cellulose fibers 88 % Layer 2 PD-OP-W-J-1 Joint Compound / White (None Detected) (None Detected) 100 % 70 70 PD-OP-W- J-2 Drywall / White (None Detected) 15 % Cellulose fibers 85 % Layer 2 PD-OP-W- J-2 Joint Compound / White (None Detected) (None Detected) 100 % 71 71 PD-OP-W- T-1 Texture / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 10 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 72 72 PD-OP-W- T-2 Texture / White (None Detected) (None Detected) 100 % 73 73 PD-OP-W- T-3 Texture / White (None Detected) (None Detected) 100 % 74 74 PD-OP-W- T-4 Texture / White (None Detected) (None Detected) 100 % 75 75 PD-OP-W- T-5 Texture / White (None Detected) (None Detected) 100 % 76 76 PD-SPLTR-OP- J Drywall / White (None Detected) 12 % Cellulose fibers 88 % Layer 2 PD-SPLTR-OP- J Joint Compound / White (None Detected) (None Detected) 100 % 77 77 PD-SPLTR-OP- T-1 Texture / White (None Detected) (None Detected) 100 % 78 78 PD-SPLTR-OP- T-2 Texture / White (None Detected) (None Detected) 100 % 79 79 PD-SPLTR-OP- T-3 Texture / White (None Detected) (None Detected) 100 % 80 80 PD-KD-W- J-1 Drywall / White/Tan (None Detected) 12 % Cellulose fibers 88 % Layer 2 PD-KD-W- J-1 Joint Compound / White (None Detected) (None Detected) 100 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 11 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 81 81 PD-KD-W- J-2 Drywall / White (None Detected) 12 % Cellulose fibers 88 % Layer 2 PD-KD-W- J-2 Joint Compound / White (None Detected) (None Detected) 100 % 82 82 PD-KD-W- T-1 Texture / White (None Detected) (None Detected) 100 % 83 83 PD-KD-W- T-2 Texture / White (None Detected) (None Detected) 100 % 84 84 PD-KD-W- T-3 Texture / White (None Detected) (None Detected) 100 % 85 85 PD-MEC-TSI- 1 Texture / White (None Detected) (None Detected) 100 % 86 86 PD-MEC-TSI- 2 Fibrous / White (None Detected) 55 % Cellulose fibers 45 % 87 87 PD-MEC-TSI- 3 Fibrous / White/Yellow (None Detected) 55 % Mineral/Glass wool 45 % 88 88 X-TP-W Felt / Black (None Detected) 70 % Cellulose fibers 30 % 89 89 X-SL-1 Debris / Black 8 % Chrysotile (None Detected) 92 % 90 90 X-SL-2 Debris / Black 8 % Chrysotile (None Detected) 92 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 12 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 91 91 X-SL-3 Debris / Black 8 % Chrysotile (None Detected) 92 % 92 92 X-STUC- 1 Brittle / White (None Detected) (None Detected) 100 % 93 93 X-STUC- 2 Texture / White (None Detected) (None Detected) 100 % 94 94 X-STUC- 3 Granular / White (None Detected) (None Detected) 100 % 95 95 X-STUC- 4 Brittle / White (None Detected) (None Detected) 100 % 96 96 X-STUC- 5 Texture / Brown (None Detected) (None Detected) 100 % 97 97 X-STUC- 6 Texture / White (None Detected) (None Detected) 100 % 98 98 X-STUC- 7 Texture / White (None Detected) (None Detected) 100 % 99 99 RF-TR Mastic / Black 10 % Chrysotile (None Detected) 90 % 100 100 RF-TP-1 Tar Paper / Black 80 % Chrysotile (None Detected) 20 % 101 101 TP-RF-2 Fibrous / Brown (None Detected) 70 % Cellulose fibers 30 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 13 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 EPA 600/R-93, M-4/82-020 (PLM)HealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 Job Number: Collected by: Email: Jim Baker healthsafeinspections@gmail.com Job Name:Town of Avon Town Hall Date Collected: Date Received: Date Reported: 12/01/2017 12/05/2017 12/11/2017 #Sample Name Description Asbestos Fibers Other Fibers Non- Fibers 102 102 COMP-RF Fibrous / Black (None Detected) 15 % Fiberglass 85 % 103 103 X-WND-CLK Caulk / Gray (None Detected) (None Detected) 100 % 104 104 CMU-WRP Brittle / Black/Brown 8 % Chrysotile 15 % Fiberglass 77 % Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 14 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 HMC #17037852 Asbestos - Additional InformationHealthSafe Inspections 390 Apple Drive Basalt, CO 81621 USA Phone: 970-920-2100 All samples were received in acceptable condition unless otherwise noted on the report. The Report must not be used by the client to claim product certification, approval, or endorsement by: AIHA, NIST, NVLAP NY ELAP, or any agency. The results relate only to the items tested. The results include an inherent uncertainty of measurement associated with estimating percentages by polarized light microscopy. Measurement uncertainty data can be provided when requested. None detected: Below the detected reporting limit of 1% unless point counting is performed, then the detected, reporting limit is .25%. Per NY ELAP198.6 (NOB) TEM is the only reliable method to declare an NOB material as Non-Asbestos Containing. Hayes Microbial Consulting reserves the right to dispose of all samples after a period of 60 days in compliance with state and federal guidelines. Signature: Date:12/11/2017 Reviewed by: Date:12/11/2017 Page 15 of 15 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 2 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 ATTACHMENT - HAHNEWALD BARN RFP EXHIBIT 3 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Justin Hildreth, Town Engineer Meeting Date: March 27, 2018 Agenda Topic: NOTICE OF AWARD FOR BEAVER CREEK BOULEVARD IMPROVEMENTS ACTION BEFORE COUNCIL Review bid amounts and provide direction on project options. PROPOSED MOTION OPTIONS Motion options include: 1) Authorize issuance of Notice of Award for the Beaver Creek Blvd Streetscape Improvements Project contract, as approved in the Town of Avon 2018 Capital Projects Fund, with additional funding in the amount of $1,000,000 from the Capital Projects Fund 2) Continue action to the April 10th meeting to allow time to complete value engineering of the project, with direction for value engineering options, including phasing 3) Table the project with direction 4) Take no action DISCUSSION In 2015, the Town Council reviewed Beaver Creek Boulevard as prominent corridor for pedestrian, bike and vehicular use running east‐west through Town. Numerous public open houses, Town Council work sessions and meetings with adjoining residential and businesses were held to gain feedback, discuss and finalize the streetscape uses and a beautification program. Overall, there was considerable support expressed from neighboring stakeholders for the overarching project goals and design.  The businesses adjoining Beaver Creek Boulevard from Lake Street to Christie Lodge in partnership with the Town, donated right‐of‐way easements for the improvements.  The Beaver Creek Blvd Streetscape Improvements Project generally consists of modification of street geometry, on‐street parking, bicycle lanes, enhanced sidewalks and pedestrian safety improvements, lighting, and landscaping.  Project highlights include:  6’‐10’ wide sidewalks  11’ vehicle travel lanes  4’ continuous bike lane between vehicle travel lanes and parking spaces  2’ buffer between bike lanes and parallel parking  8’ parallel parking spaces  Left turn lanes into Christie Lodge and the Avon Center/Alpine Bank  Page 2  Landscape islands and enhancements throughout  Pedestrian crosswalks  Reconfigured Sun Road and Lake Street intersections for improved visibility  Lighting uniformity  Renditions of the west and east improvements are attached. Bids Process Staff advertised the Beaver Creek Boulevard Streetscape Improvements Project for three (3) weeks and the Bid Opening was held on March 20, 2018. Two bids were received: Elam Construction, Inc. with a base bid of $5,120,028 and Hudspeth & Associates, Inc. with a base bid of $3,888,858. Hudspeth & Associates, Inc. is a qualified company to do the construction and, as such, has the lowest qualified bid. Construction Schedule: The proposed work could begin in early May and be completed by November 1, 2018. The Project will restrict access or require temporary lane closures during construction. Outreach to citizens, businesses, and emergency services will be coordinated by Staff and the Contractor. PROJECT OPTONS The low bid for construction is above the current $2,897,550 remaining budget for the project, as approved in the 2018 Capital Projects Fund, in the amount of $991,308. The budget was developed based on cost estimating provided by the design consultants. Funds totaling $15,000 for geotechnical and construction management are also required. The Capital Projects Fund has contingency funds to cover the full project cost, however, staff recommends value engineering as the next step and consideration of phasing the project. Value Engineering Staff has commenced value engineering to reduce construction cost and presents several options for consideration: Option #1: Permeable Pavers ‐ Remove the permeable paver system and related appurtenances proposed throughout the on‐street parking spaces. Poor soils in the area complicated the design and increased cost. The permeable pavers would be replaced with a standard concrete curb and asphalt section. The proposed installation does offer storm water quality benefits, however, similar benefits can be achieved with alternative storm water quality structures downstream at reduced cost in the future. The change will not affect the overall aesthetic of the project. Approximate cost savings is $219,000. Option #2: Enhanced Paver Crosswalks ‐ Remove all or a portion of the thirteen enhanced paver crosswalks with concrete subslab. Cost to construct each crosswalk is approximately $12,000 and cost to replace with asphalt and thermoplastic pavement marking is $2,400 for a savings of approximately $9,600 per crosswalk or $124,800 for all thirteen crosswalks. Option #3 – Retain Existing Lighting ‐ Retain the existing street lighting except where relocation is needed to avoid interference with the hardscape. Calculating the savings to achieve lighting  Page 3 uniformity will take more time. Estimated savings are at least $100,000, and are expected to be much higher. Option #4: Complete value engineering to identify other options. Project Phasing Another option would be to phase the project into (2) segments delineated at Avon Road and construct over two years. Rough preliminary estimates of construction costs are $2,600,000 for section west of Avon Road and $1,300,000 for the east without VE options. The construction cost options for value engineering and phasing are shown in the table below: STAFF RECOMMENDATION AND REQUESTED ACTIONS: The submitted bid is good for 30 days allowing Council action to be deferred until April 10th. Staff recommends continuing this item to April 10 to allow time for staff to complete value engineering. Staff does seek direction on proposed value engineering and potential phasing options to help focus the scope of the value engineering. ATTACHMENTS West Rendition East Rendition Current Available Funds Budget $2,897,550 Construction Costs Geotechnical Testing Services $8,000 Construction Administration $7,000 Construction Bid $3,888,858 2018 ‐ Total Construction Costs $3,903,858 VALUE ENGINEERING OPTIONS Minus: Option #1 Permeable Pavers Change ($219,000) Option #2 Enhanced Paver Crosswalks ($124,800) Sub‐total $3,560,058 Option #3 Lighting Changes + Other Value Engineering ‐ TBD ($662,508) 2018 Budget $2,897,550 PHASING OPTION BEFORE VALUE ENGINEERING Phase I (West) Construction Cost ‐ 2018 $2,600,000 Phase II (East) Construction Cost ‐ 2019 $1,300,000 Beaver Creek Blvd Streetscape Improvements Construction Cost Options Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com e-mail: ericheillaw@yahoo.com H EIL L AW TO: Honorable Mayor Fancher and Town Council members FROM: Eric J. Heil, Town Attorney RE: Ord No 18-04 Enacting Unmanned Aircraft System Regulations DATE: March 16, 2018 SUMMARY: Council adopted Ordinance No. 18-04 on first reading on March 13, 2018. Ord. No. 18-04 is presented to Council for second and final reading. Council is required to conduct a public hearing on second reading per the Avon Home Rule Charter. Ord. No. 18-04 adopts unmanned aircraft system regulations (aka “Drone Regulations”). Drone Regulations were identitied by Town staff as desirable due to the increase in Drone activity and increase in requests to use Drones on Town property and during Town events. These Drone Regulations are near verbatim of regulations adopted by the Town of Breckenridge last November. The Federal Aviation Administration (“FAA”) pre-empts local authority to adopt regulations that conflict with FAA regulations, which includes regulation of operating distance above ground. Section 8.40.050 was added to create an offense to launch, land or operate a UAS from any private property without that property owner’s permission. Such action would be tresspass, which is already set forth as an offense in Section 9.20.020 of the Avon Municipal Code. I believe it is appropriate and helpful to include this in the Drone Regulations so that such offense is clear for enforcement purposes when responding to drone trespass complaints. This provision is in addition to the Breckenridge regulations. I have attached an article from the Summit Daily which describes the Breckenridge drone regulations and efforts to properly draft such regulations. These Drone Regulations restrict the following activities: • reckless operations, • use of drones with firearms or weapons, • use of drones for surveillance, • use of drones that interferes with police or emergency services, • launching, landing or operating drones from Town owned property without permission of Town, • launching, landing or operating drones from any real property without permission of the property owner, and • use of drones to harrass wildlife. PROPOSED MOTION: “I move to approve Ordinance No. 18-04 Adopting a New Chapter 8.40 of Title 8 of the Avon Municipal Code Establishing Unmanned Aircraft System Regulations.” OPTIONS: Council may continue consideration of first reading for more information, may table consideration, or may deny the adoption of the Drone Regulations. Thank you, Eric ATTACHMENTS: Ordinance No. 18-04 Dec. 1, 2017, Summit Daily article M EMORANDUM & PLANNING, LLC Ord 18-04 FIRST READING – March 13, 2018 Page 1 of 3 TOWN OF AVON, COLORADO ORDINANCE 18-04 ADOPTING A NEW CHAPTER 8.40 OF TITLE 8 OF THE AVON MUNICIPAL CODE ESTABLISHING UNMANNED AIRCRAFT SYSTEMS REGULATIONS WHEREAS, the Town of Avon, Colorado (“Town”) is a home rule municipality existing pursuant to the laws of the Colorado Constitution, the Colorado Revised Statutes and the Town's Home Rule Charter; and WHEREAS, the Town Council finds that the use of unmaned aircraft systems has increased dramatically over the last several years and that the Town does not have appropriate or effective regulations to protect persons and property from such activity; and WHEREAS, the Town has the power to adopt this ordinance pursuant to: (i) C.R.S. § 31- 15-103 (concerning municipal police powers); (ii) C.R.S. § 31-15-401, C.R.S. (concerning municipal police powers); (iii) the authority granted to home rule municipalities by Article XX of the Colorado Constitution; and (iv) the powers contained in the Avon Town Charter, and that such powers are traditional local government powers; and WHEREAS, the Town Council finds that the regulation of unmanned aircraft systems will promote the public health, safety and welfare of the Avon community. NOW, THERFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Addition of Section 8.40 to Title 8 of the Avon Municipal Code. Title 8 of the Avon Municipal Code is hereby amended by the addition of a new Chapter 8.40, to read as set forth in Exhibit A: Addition of Section 8.40 to Title 8 of the Avon Municipal Code, attached hereto. Section 3. Codification Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 4. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall ATTACHMENT 1 Ord 18-04 FIRST READING – March 13, 2018 Page 2 of 3 not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 5. Effective Date. This Ordinance shall take effect thirty (30) days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. Section 6. Safety Clause. The Town Council hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 7. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on March 13, 2018 and setting such public hearing for March 27, 2018 at the Council Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado. BY: ATTEST: ____________________________ ___________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk Ord 18-04 FIRST READING – March 13, 2018 Page 3 of 3 ADOPTED ON SECOND AND FINAL READING on March 27, 2018. BY: ATTEST: ____________________________ ____________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk APPROVED AS TO FORM: ____________________________ Eric J. Heil, Town Attorney Exhibit A: Chapter 8.40 – Unmanned Aircraft Systems Page 1 of 3 EXHIBIT A: Chapter 8.40 – Unmanned Aircraft Systems CHAPTER 8.40 – Unmanned Aircraft Systems 8.40.010 – Purpose and Intent. It is the purpose and intent of this Chapter to address the unregulated use of unmanned aircraft systems, sometimes known as “drones,” throughout the Town. The unregulated use of unmanned aircraft systems: (i) pose threats to the public health, safety, and welfare of the residents and many visitors to the Town that include, but are not limited to, potential hazards to persons and property on the ground; and (ii) give rise to additional serious concerns that include, but are not limited to, privacy and law enforcement operations. 8.40.020 – Definitions. For purposes of this Chapter, the following terms shall have the following meanings: Critical Infrastructure has the meaning set forth in 18 U.S.C. §2339D, as may be amended from time to time, and means systems and assets vital to national defense, national security, economic security, public health or safety including both regional and national infrastructure. Critical infrastructure may be publicly or privately owned; examples of critical infrastructure include gas and oil production, storage, or delivery systems, water supply systems, telecommunications networks, electrical power generation or delivery systems, financing and banking systems, emergency services (including medical, police, fire, and rescue services), and transportation systems and services (including highways, mass transit, airlines, and airports). Deadly Weapon means any firearm, whether loaded or unloaded, knife, bludgeon, or other weapon, device, instrument, material or substance, whether animate or inanimate, which in a manner it is used or intended to be used is capable of producing death or serious bodily injury. FAA means the Federal Aviation Administration. Firearm means any instrument used in the propulsion of shot, slug, shell or bullets or other objects or projectiles capable of inflicting pain, bodily injury or property damage, by the action of gunpowder exploded or burned within it, or by the power or action of springs, and including what are commonly known as air rifles, air pistols, and BB guns. Operation means to pilot, steer, direct, fly, or manage a UAS through the air whether removetly or otherwise. The term “operate” includes managing or intiating a computer system that pilots, steers, directs, flies, or manages a UAS. Surveillance means the gathering, without permission and in a manner that is offensive to a reasonable person, of visual images, physical impressions, sound recordings, data, or other information involving the private, personal, business, or familial activities of another person, business, or entity, or that otherwise intrudes upon the privacy, solitude, or seclusion of another person, business, or entity, regardless of whether a physical trespass onto real property owned, leased, or otherwise lawfully occupied by such other Exhibit A: Chapter 8.40 – Unmanned Aircraft Systems Page 2 of 3 person, business, or entity, or into the airspace above real property owned, leased, or otherwise lawfully occupied by such other person, business, or entity, occurs in connection with such surveillance. UAS means an aircraft, powered aerial vehicle, or other device without a human pilot aboard, the flight of which is controlled either autonomously by onboard computers or by the remote control of a pilot operator on the ground or in another vehicle or aircraft, and all associated equipment and apparatuses. 8.40.030 – Unlawful Acts. It is unlawful to operate a UAS: (a) In a reckless or careless manner so as to endanger the life or property of another. In any proceeding alleging a violation of this Section, the factfinder shall consider the standards for safe operation of aircraft prescribed by federal statutes or regulations governing UASs. (b) If the UAS is equipped with a firearm or other deadly weapon. (c) For the purpose of conducting surveillance, unless permitted by law. (d) In a manner that interferes with law enforcement, firefighting, or any other government emergency operations. 8.40.040 – Unlawful to Launch, Land, or Operate a UAS from or on Town-Owned Real Property without Town Permission. It is unlawful to launch or land a UAS from any real property owned by the Town without the prior written permission of the Town Manager or the Town Manager’s designee. 8.40.050 – Unlawful to Launch, Land, or Operate a UAS from or on Real Property without Property Owner Permission. It is unlawful to launch or land a UAS from any real property without the prior permission of the owner of such real property. 8.40.060 – Unlawful to Harass or Annoy Wildlife. It is unlawful to intentionally or knowingly harass, annoy, or disturb wildlife by the use of a UAS. 8.40.070 – Exemptions. Nothing in this Chapter shall be construed to prohibit, limit, or otherwise restrict: (a) The use of a UAS for lawful purposes and in a lawful manner by any of the following persons acting in the course and scope of their assigned duties: (i) any law enforcement or emergency services personnel of the Town; (ii) any other local, state, or federal government law enforcement or emergency services personnel; or (iii) any authorized military personnel of the state or federal government. Exhibit A: Chapter 8.40 – Unmanned Aircraft Systems Page 3 of 3 (b) The use of a UAS by the owner or operator of a critical infrastructure facility to monitor, operate, or maintain the reliability and integrity of the facility, or to determine if repairs are necessary to the facility. (c) The use of a UAS to the extent this Chapter conflicts with or is preempted by any law, rule, or regulation of the FAA. 8.40.080 – Violation; Penalty. (a) It is unlawful and a misdemeanor offense to violate any provision of this Chapter. A person who is convicted of violating any provision of this Chapter shall be punished as provided in Chapter 1.08 – General Penalty. (b) In addition to the penalty set forth in subsection (a) of this Section, the Town may impound any UAS that is operated in violation of this Chapter. Page 1 of 2https://www.summitdaily.com/news/local/drone-controls-has-breckenridge-succeeded-where-other-towns-have-failed/ Drone controls: Has Breckenridge succeeded where other towns have failed? December 1, 2017 An industry expert and commercial drone pilot is praising Breckenridge town officials in passing a new law regulating unmanned aircraft systems that the expert and town staff both say could withstand a legal challenge, unlike one recently struck down by a federal judge in Newton, Massachusetts. "I think Breckenridge's ordinance is great compromise," said Vic Moss via email, referring to the new drone law passed Nov. 28 by Breckenridge Town Council on second reading. Moss is a commercial drone pilot based on the Front Range who's become a leader in the field of drone law through repeated conversations with Federal Aviation Administration officials and working on a number of UAS cases across the country, as a friend of the pilots and as an expert witness. "And the fact that (Breckenridge officials) wanted to work with (drone pilots) in crafting their ordinance was awesome on their part, and greatly appreciated by all in the UAS community," he continued. "I wish all cities and states were as eager to listen to us as the town of Breckenridge." Moss also testified in the Newton case sparked by an FAA-certified drone pilot filing suit against Newton, a suburb of Boston, for a drone law passed in December 2016 that's been described as "the most restrictive to date." A federal judge ruled on Sept. 21 that Newton officials went too far by trying to exercise control over the city's air space and pre-empt guidelines set by the FAA, which stands as the governing body over all U.S. air space. Most egregiously, the city had banned all flights under 400 feet, in addition to any flights over private or public property without explicit permission from the landowner. Another provision in the now-defunct law required pilots to register their drones with the city and pay a small fee, and that too was out of bounds, the judge ruled. The timing of the ruling came at an opportune moment for Breckenridge, just as the Colorado ski town was trying to write its own local drone ordinance. Town officials took the first step to get a handle on drones in scenic Breckenridge last August, a move that was sparked by a July wildfire that burned 84 acres outside of town and at least two drones which were reportedly flying dangerously close to the blaze, impeding firefighting efforts. The first proposed draft of Breckenridge's drone law drew significant blowback from a handful of local pilots, including five who spoke out against the proposal at town council's Aug. 22 meeting. One of those pilots was Moss. Some of the other pilots who spoke up offered bad information, and they argued the FAA's rules were more than enough, not recognizing Breckenridge police had no jurisdiction to enforce those federal laws. Meanwhile, Moss encouraged the town to pump the brakes on a few provisions in the original draft, including any language that would have prevented drone flights over specific areas, such as Cucumber Gulch or the town's golf course. Heeding some of those concerns, Breckenridge officials put their plan in a holding pattern while they invited more input from those pilots and took down their information. "I actually had another meeting with (assistant town manager) Shannon Haynes and the town attorney (Tim Berry) about five weeks after the first reading," Moss said in the email. "After that, they sent me their newest code, and it was pretty good." In the end, town staff said Moss was extremely helpful finding ways to achieve the town's desires by keeping the law's attention fixed on the ground. While the town couldn't enact any regulations preventing drone flights over any specific air space — such as the wildlife-rich Cucumber Gulch — they made use of an FAA provision that makes the harassment of wildlife illegal. ATTACHMENT 2 Page 2 of 2https://www.summitdaily.com/news/local/drone-controls-has-breckenridge-succeeded-where-other-towns-have-failed/ Additionally, the town has also made it illegal to launch, land or operate a drone from town-owned property without a permit, and that idea came from Moss too. Because the FAA requires pilots to maintain a clear line of sight with their drones at all times during a flight, the new law makes it much more difficult to fly over town property than it otherwise would be by limiting where the operator can be. Moss previously said Breckenridge could set an example with its drone law for other municipalities across the nation, as they also look to enact laws regulating drones. Based on Moss's reaction to the law Breckenridge has passed, it appears the town might have hit that target. "Much of the specific language has been removed and the current ordinance focuses on reckless and careless and dangerous behavior," assistant town manager Shannon Haynes told council members before they voted on the law at its first reading on Nov. 11. Regardless if any other municipalities follow suit, Moss is characterizing the town's efforts as "a great example of how the UAS community and local politicians can easily work together to craft reasonable legislation." Add a comment... ATTACHMENT 2 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Matt Pielsticker, AICP, Planning Director Meeting Date: March 27, 2018 Consent Topic: DESIGN REVIEW EXTENSION FOR TIMESHARE EAST ON LOT 1, RIVERFRONT SUBDIVISION ACTION BEFORE COUNCIL Before Council is action to extend the design and development plan approval for the “Timeshare East” project on Lot 1, Riverfront Subdivision. RECOMMENDED ACTION Approve the Consent Agenda, thereby approving an extension of the design and development plan approval for Timeshare East, Lot 1, Riverfront Subdivision, to expire on March 18, 2021, with the following conditions: 1. Property owner shall resolve the outstanding conditions of approval cited in Matt Pielsticker’s May 17, 2010 meeting letter prior to the issuance of a grading and/or building permit. 2. If a building permit is not issued by April 20, 2018, the approval is void and a new Development Plan application must be submitted in accordance with the Avon Development Code. SUMMARY The Community Development Department received a written request (ATTCHMENT A) for an extension to the Development Plan approval for the Timeshare East project on Lot 1, Riverfront Subdivision. The design and development plan approval, originally granted on April 20, 2010, and since extended multiple times, is proposed to expire in concurrence with the recently extended vested rights period – set to expire on March 18, 2021. Any request for a time extension of a development approval greater than one year must be approved by the Town Council. The Council may approve multiple time extensions or extensions for periods greater than one year at their sole discretion. The request and approved drawings are attached to this report for reference. DISCUSSION The PZC unanimously approved the Development Plan (ATTACHMENT B) for this project subject to the following conditions referenced in the attached letter (ATTACHMENT C) dated May 17, 2010. These conditions of approval are unresolved to date and if the extension is granted, Staff recommends that that they be carried forward and addressed prior to the issuance of any grading or building permit(s). There are no review criteria for this type of request and as mentioned, the Town Council may consider any pertinent factors when considering the extension. Staff has evaluated this request and finds no compelling reason to not grant and extend to match the recently extended vested rights period. The Riverfront PUD provides clear guidance with respect to project massing and orientation with zoning standards specific to each property in the Subdivision. The Riverfront PUD also contains its own set of site specific Design Guidelines which supersede Town of Avon standards. Lastly, if the same project were submitted under current regulations, the Development Plan would be found in compliance with the mandatory review criteria and Design Guidelines. ATTACHMENTS A – Written Extension Request B ‐ Approved Design & Development Plans C – PZC Approval Letter, dated May 17, 2010 ATTACHMENT A ATTACHMENT A ATTACHMENT B ATTACHMENT B ATTACHMENT B ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••• • ••• •123• • •• •• • • • •••• • •• •• • • • •• ••• • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••PDF created with pdfFactory Pro trial versionwww.pdffactory.comATTACHMENT C •••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••• • ••• • ••• •••••123• • •• •• • • • •••• • •• •• • • • •• ••• • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••PDF created with pdfFactory Pro trial versionwww.pdffactory.comATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C •••••••••••••••••••••••••••••••••••••• • ••••••••••••••••••••••••• •••••••••••••••123•••••••••••• • ••••••••••••••••••••••••PDF created with pdfFactory Pro trial versionwww.pdffactory.comATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C ATTACHMENT C PRECAST BASEMENTBELOWTTTTTTCONSTRUCTION SHORING WALL:GUNITE WITH SOIL NAILSCONSTRUCTIONFENCESILT FENCETRACK OFFMAT/RAMPCONVENTIONAL CRANE(S)888/999 MANTINOCTOILETSSNOW STORAGE AREA2786 S.F.STAGINGFIRST 10 MO. OF CONSTRUCTION,THEREAFTER REFER TO NOTE #21STORAGE &STAGINGFIRST 10 MO. OFCONSTRUCTION,THEREAFTERREFER TO NOTE#21TTTTTTWALKWAYCOVERWALKWAYCOVERTTTBEAR-PROOFDUMPSTERSSECTIONAL BOOMSWING PATHLOCKINGGATEPROPERTY LINEWALKWAYCOVERSTAGINGFIRST 10 MO. OF CONSTRUCTION,THEREAFTER REFER TO NOTE #21STAGINGFIRST 10 MO. OF CONSTRUCTION,THEREAFTER REFER TO NOTE #21LOAD / UNLOAD ZONECONSTRUCTION FENCETO BE LOCATED @ BACKOF SIDE WALK ALONGRIVER FRONTCONSTRUCTION FENCETO BE LOCATED @ BACKOF SIDE WALK ALONGRIVER FRONTCONSTRUCTION FENCE TOBE LOCATED @ 2'-0" FROMEDGE OF ECO TRAIL•••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••123••••••••••• ••••••••••••••••• •••• •••••••••••••••••••••••••• •••• • • • • • •• •• • • •• •• • • •• • •• • • • • • • • • ••• • • • • •• • • •• • • •• •• • • • • • • • • • • • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• • •••• • • • • • • • • •• • •• • • • • •• •• • • • •• • • • • • • • •• • • • •• • • •• • • •• •• •• • • •• • •• • •• •• •• •• • • ••• • • • • • • • • • •• •• • • •• • •• •• • • •• •• • •••• • • • • • • • • • •• • • • •• • • • •• •• • • • • • • • •• •• • • •• • •• • • ••• • • ••• • • •• • • • •• • •• • • • •• • • • •• •• • • • ••• • • •• • 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OFFMAT/RAMPLOCKINGGATETTTTSNOW STORAGE±2,000 SQ.FT.CONSTRUCTION SHORING:GUNITE WITH SOIL NAILSCONSTRUCTIONSHORING:GUNITE WITH SOIL NAILSWALKWAYCOVERWARNING SIGNAGE FORBICYCLES, ROLLER BLADESBEAR-PROOFDUMPSTERS16' WIDE CLR.ROADWAY90 TONHYDRAULICMOBILE CRANE25' TURNAROUNDLOAD/UNLOADZONE.CONSTRUCTION FENCETO BE LOCATED @ BACKOF SIDE WALK ALONGRIVER FRONTCONSTRUCTION FENCETO BE LOCATED @ BACKOF SIDE WALK ALONGRIVER FRONTCONSTRUCTION FENCE TOBE LOCATED @ 2'-0" FROMEDGE OF ECO TRAIL•••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••123••••••••••• ••••••••••••••••• •••• •••••••••••••••••••••••••Bear Proof trash receptacles.Bear Saverhttp://www.bearsaver.com/AP_HA-P.htmHA-P model , painted blackWith the optional ashtray• •••• • • • • • •• •• • • •• •• • • •• • •• • • • • • • • • ••• • • • • •• • • •• • • •• •• • • • • • • • • • • • 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•• • •• • •• • • ••• •• • •• • • • •• • • • • •• •• • ••• • •• • •• • •• • • • • • • • •••• ••• •• • • • • • • •• • •• • •• • •• • •• • •• • • • • • •• • • •• • • •• • •• •• • •• • •• • • • • •• ••••••••••••PDF created with pdfFactory Pro trial versionwww.pdffactory.comATTACHMENT C AVON ROADEXISTING HOTELLOT 4 PARKING60 SPACES & STAGING AREA.TO BE APPROVED BYPROPERTY OWNERTRANSIT CENTERPROPOSED BUILDINGEASTEXISTING BUILDINGWESTWEST BEAVERCREEK BLVD.AVON ROADPROPOSED BUILDINGRIVERSIDESUMMER PARKING80 SPACES.TO BE APPROVED BY PROPERTYOWNERPERMANENT FLAGGER TOAVAILABLE FOR DELIVERIES ANDEQUIPMENT MOVEMENT DURINGHOURS OF OPERATION45'MIN.45'MIN.45'MIN.123GC-1.02AS NOTEDAND FLAGGING PLANTRAFFIC, PARKINGWRR_GC_102.dwgASOS•••••••••••••••••••••••••••••••••••••••SMV PARKING97LOT 4 PARKING60RIVER SOUTH PARKING 80TOTAL POTENTIAL PARKING 237••••••••••••••••••••••DURING DEVELOPMENT OFSHERATON'S MOUNTAIN VISTA'SFUTURE PHASES SHADED AREA WASDETERMINED TO ALLOW FOR 75~110PARKING SPACES, THAT MAY BEUSED FOR CONSTRUCTIONWORKERS' PARKING IT DEEMEDNECESSARY AT THE TIME OFCONSTRUCTION.ACCESS THROUGH ADJACENT LOTAT SOUTH EAST TO BE APPROVED BYPROPERTY OWNERPOTENTIAL LOCATION :G.C.TOADVISEPOTENTIAL CAR ENTRYDRIVE THROUGH LOTCPOTENTIAL CAR ENTRYDRIVE(E) BUSSTOPPDF created with pdfFactory Pro trial versionwww.pdffactory.comATTACHMENT C ATTACHMENT C ATTACHMENT C TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Justin Hildreth, Town Engineer Date: March 27, 2018 Topic: Approval of THE PUBLIC HIGHWAY AT-GRADE CROSSING AGREEMENT WITH THE UNION PACIFIC RAILROAD TO CONSTRUCT SIDEWALKS ON W. BEAVER CREEK BLVD ACTION BEFORE COUNCIL Staff requests Town Council to approve the Public Highway at-Grade Crossing Agreement with the Union Pacific Railroad to construct sidewalks on W. Beaver Creek Blvd near Avon Elementary School. COUNCIL MOTION I move to approve the Public Highway at-Grade Crossing Agreement with the Union Pacific Railroad. DISCUSSION The Town has made it a priority to construct sidewalks along West Beaver Creek Blvd at the Union Pacific Railroad (UP) crossing, connecting existing sidewalks on the north and south sides of the UP property. The UP requires a Public Highway at-Grade Crossing Agreement to construct and utilize the additional property required for the sidewalks. The UP is requesting payment of $19,000 for the right to use their property for the sidewalks. Upon Town Council approval of the agreement, Staff will solicit a contractor to install the sidewalks. The Contractor must obtain a right of entry agreement from UP which can take at least a month to obtain. Construction is scheduled to occur in the summer of 2018, and the current total project budget is $110,000. ATTACHEMENTS 1. Public Highway at-Grade Crossing Agreement Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 1 UP Real Estate Folder No.: 2488-32 Agreement Number ___________________ PUBLIC HIGHWAY AT-GRADE CROSSING AGREEMENT W. BEAVER CREEK RD. DOT NUMBER 176299J MILE POST 308.91- TENNESSEE PASS SUB AVON, EAGLE COUNTY, COLORADO THIS AGREEMENT ("Agreement") is made and entered into as of the ____ day of ___________, 20____ ("Effective Date"), by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, to be addressed at Real Estate Department, 1400 Douglas Street, Mail Stop 1690, Omaha, Nebraska 68179 (”Railroad") and the TOWN OF AVON, a municipal corporation or political subdivision of the State of Colorado to be addressed at PO Box 975, Avon, CO 81620 ("Political Body"). RECITALS: The Political Body desires to undertake as its project (the “Project”) the construction of sidewalks at the W. Beaver Creek Rd. at-grade public road crossing, DOT Number 176299J at Railroad’s Milepost 308.91 on Railroad’s Tennessee Pass Sub at or near Avon, Eagle County, Colorado(the “Crossing Area”). The area currently used by the Political Body is depicted on Exhibit A as the “Existing Crossing Area” and the new area which the Political Body needs in order to construct the Project is the “New Crossing Area”. The Existing Crossing Area and the New Crossing Area are collectively referred to as the Crossing Area. The portion of the roadway located within the Crossing Area is the "Roadway". The Railroad and the Political Body are entering into this Agreement to cover the above. AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: Section 1. EXHIBIT B The general terms and conditions marked Exhibit B, are attached hereto and hereby made a part hereof. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 2 Section 2. RAILROAD GRANTS RIGHT For and in consideration NINETEEN THOUSAND DOLLARS ($19,000) to be paid by the Political Body to the Railroad upon the execution and delivery of this Agreement and in further consideration of the Political Body’s agreement to perform and comply with the terms of this Agreement, the Railroad hereby grants to the Political Body the right to construct, maintain and repair the Roadway over and across the Crossing Area. Section 3. DEFINITION OF CONTRACTOR For purposes of this Agreement the term “Contractor” shall mean the contractor or contractors hired by the Political Body to perform any Project work on any portion of the Railroad’s property and shall also include the Contractor’s subcontractors and the Contractor’s and subcontractor’s respective employees, officers and agents, and others acting under its or their authority. Section 4. CONTRACTOR'S RIGHT OF ENTRY AGREEMENT - INSURANCE A. Prior to Contractor performing any work within the Crossing Area and any subsequent maintenance and repair work, the Political Body shall require the Contractor to: · execute the Railroad's then current Contractor's Right of Entry Agreement · obtain the then current insurance required in the Contractor’s Right of Entry Agreement; and · provide such insurance policies, certificates, binders and/or endorsements to the Railroad. B. The Railroad's current Contractor's Right of Entry Agreement is marked Exhibit D, attached hereto and hereby made a part hereof. The Political Body confirms that it will inform its Contractor that it is required to execute such form of agreement and obtain the required insurance before commencing any work on any Railroad property. Under no circumstances will the Contractor be allowed on the Railroad's property without first executing the Railroad's Contractor's Right of Entry Agreement and obtaining the insurance set forth therein and also providing to the Railroad the insurance policies, binders, certificates and/or endorsements described therein. C. All insurance correspondence, binders, policies, certificates and/or endorsements shall be sent to: Manager - Contracts Union Pacific Railroad Company Real Estate Department 1400 Douglas Street, Mail Stop 1690 Omaha, NE 68179-1690 UP File Folder No. 2488-32 ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 3 D. If the Political Body's own employees will be performing any of the Project work, the Political Body may self-insure all or a portion of the insurance coverage subject to the Railroad's prior review and approval. Section 5. FEDERAL AID POLICY GUIDE If the Political Body will be receiving any federal funding for the Project, the current rules, regulations and provisions of the Federal Aid Policy Guide as contained in 23 CFR 140, Subpart I and 23 CFR 646, Subparts A and B are incorporated into this Agreement by reference. Section 6. NO PROJECT EXPENSES TO BE BORNE BY RAILROAD The Political Body agrees that no Project costs and expenses are to be borne by the Railroad. In addition, the Railroad is not required to contribute any funding for the Project. Section 7. WORK TO BE PERFORMED BY RAILROAD; BILLING SENT TO POLITICAL BODY; POLITICAL BODY'S PAYMENT OF BILLS The Political Body agrees to reimburse the Railroad within thirty (30) days of its receipt of billing from the Railroad for one hundred percent (100%) of all actual costs incurred by the Railroad in connection with the Project including, but not limited to, all actual costs of engineering review (including preliminary engineering review costs incurred by Railroad prior to the Effective Date of this Agreement), construction, inspection, flagging (unless flagging costs are to be billed directly to the Contractor), procurement of materials, equipment rental, manpower and deliveries to the job site and all direct and indirect overhead labor/construction costs including Railroad's standard additive rates. Section 8. PLANS A. The Political Body, at its expense, shall prepare, or cause to be prepared by others, the detailed plans and specifications for the Project and the Structure and submit such plans and specifications to the Railroad’s Assistant Vice President Engineering- Design, or his authorized representative, for prior review and approval. The plans and specifications shall include all Roadway layout specifications, cross sections and elevations, associated drainage, and other appurtenances. B. The final one hundred percent (100%) completed plans that are approved in writing by the Railroad’s Assistant Vice President Engineering-Design, or his authorized representative, are hereinafter referred to as the “Plans”. The Plans are hereby made a part of this Agreement by reference. C. No changes in the Plans shall be made unless the Railroad has consented to such changes in writing. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 4 D. The Railroad's review and approval of the Plans will in no way relieve the Political Body or the Contractor from their responsibilities, obligations and/or liabilities under this Agreement, and will be given with the understanding that the Railroad makes no representations or warranty as to the validity, accuracy, legal compliance or completeness of the Plans and that any reliance by the Political Body or Contractor on the Plans is at the risk of the Political Body and Contractor. Section 9. NON-RAILROAD IMPROVEMENTS A. Submittal of plans and specifications for protecting, encasing, reinforcing, relocation, replacing, removing and abandoning in place all non-railroad owned facilities (the "Non Railroad Facilities") affected by the Project including, without limitation, utilities, fiber optics, pipelines, wirelines, communication lines and fences is required under Section 8. The Non Railroad Facilities plans and specifications shall comply with Railroad's standard specifications and requirements, including, without limitation, American Railway Engineering and Maintenance-of-Way Association ("AREMA") standards and guidelines. Railroad has no obligation to supply additional land for any Non Railroad Facilities and does not waive its right to assert preemption defenses, challenge the right-to-take, or pursue compensation in any condemnation action, regardless if the submitted Non Railroad Facilities plans and specifications comply with Railroad's standard specifications and requirements. Railroad has no obligation to permit any Non Railroad Facilities to be abandoned in place or relocated on Railroad's property. B. Upon Railroad's approval of submitted Non Railroad Facilities plans and specifications, Railroad will attempt to incorporate them into new agreements or supplements of existing agreements with Non Railroad Facilities owners or operators. Railroad may use its standard terms and conditions, including, without limitation, its standard license fee and administrative charges when requiring supplements or new agreements for Non Railroad Facilities. Non Railroad Facilities work shall not commence before a supplement or new agreement has been fully executed by Railroad and the Non Railroad Facilities owner or operator, or before Railroad and Political Body mutually agree in writing to (i) deem the approved Non Railroad Facilities plans and specifications to be Plans pursuant to Section 8B, (ii) deem the Non Railroad Facilities part of the Structure, and (iii) supplement this Agreement with terms and conditions covering the Non Railroad Facilities. Section 10. EFFECTIVE DATE; TERM; TERMINATION A. This Agreement is effective as of the Effective Date first herein written and shall continue in full force and effect for as long as the Roadway remains on the Railroad’s property. B. The Railroad, if it so elects, may terminate this Agreement effective upon delivery of written notice to the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad’s property within twelve (12) months from the Effective Date. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 5 C. If the Agreement is terminated as provided above, or for any other reason, the Political Body shall pay to the Railroad all actual costs incurred by the Railroad in connection with the Project up to the date of termination, including, without limitation, all actual costs incurred by the Railroad in connection with reviewing any preliminary or final Project Plans. Section 11. CONDITIONS TO BE MET BEFORE POLITICAL BODY CAN COMMENCE WORK Neither the Political Body nor the Contractor may commence any work within the Crossing Area or on any other Railroad property until: (i) The Railroad and Political Body have executed this Agreement. (ii) The Railroad has provided to the Political Body the Railroad’s written approval of the Plans. (iii) Each Contractor has executed Railroad’s Contractor’s Right of Entry Agreement and has obtained and/or provided to the Railroad the insurance policies, certificates, binders, and/or endorsements required under the Contractor’s Right of Entry Agreement. (iv) Each Contractor has given the advance notice(s) required under the Contractor's Right of Entry Agreement to the Railroad Representative named in the Contactor's Right of Entry Agreement. Section 12. FUTURE PROJECTS Future projects involving substantial maintenance, repair, reconstruction, renewal and/or demolition of the Roadway shall not commence until Railroad and Political Body agree on the plans for such future projects, cost allocations, right of entry terms and conditions and temporary construction rights, terms and conditions. Section 13. ASSIGNMENT; SUCCESSORS AND ASSIGNS A. Political Body shall not assign this Agreement without the prior written consent of Railroad. B. Subject to the provisions of Paragraph A above, this Agreement shall inure to the benefit of and be binding upon the successors and assigns of Railroad and Political Body. Section 14. SPECIAL PROVISIONS PERTAINING TO AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 6 If the Political Body will be receiving American Recovery and Reinvestment Act ("ARRA") funding for the Project, the Political Body agrees that it is responsible in performing and completing all ARRA reporting documents for the Project. The Political Body confirms and acknowledges that Section 1512 of the ARRA provisions applies only to a "recipient" receiving ARRA funding directing from the federal government and, therefore, (i) the ARRA reporting requirements are the responsibility of the Political Body and not of the Railroad, and (ii) the Political Body shall not delegate any ARRA reporting responsibilities to the Railroad. The Political Body also confirms and acknowledges that (i) the Railroad shall provide to the Political Body the Railroad's standard and customary billing for expenses incurred by the Railroad for the Project including the Railroad's standard and customary documentation to support such billing, and (ii) such standard and customary billing and documentation from the Railroad provides the information needed by the Political Body to perform and complete the ARRA reporting documents. The Railroad confirms that the Political Body and the Federal Highway Administration shall have the right to audit the Railroad's billing and documentation for the Project as provided in Section 11 of Exhibit B of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the Effective Date first herein written. UNION PACIFIC RAILROAD COMPANY (Federal Tax ID #94-6001323) By: _________________________________ Printed Name: ________________________ Title: ________________________________ TOWN OF AVON By: ________________________________ Printed Name: ________________________ Title: ________________________________ ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT A TO PUBLIC HIGHWAY AT GRADE CROSSING AGREEMENT Exhibit A will be a print showing the Crossing Area (see Recitals) ATTACHMENT 1 ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 1 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT B TO PUBLIC HIGHWAY AT GRADE CROSSING AGREEMENT SECTION 1. CONDITIONS AND COVENANTS A. The Railroad makes no covenant or warranty of title for quiet possession or against encumbrances. The Political Body shall not use or permit use of the Crossing Area for any purposes other than those described in this Agreement. Without limiting the foregoing, the Political Body shall not use or permit use of the Crossing Area for railroad purposes, or for gas, oil or gasoline pipe lines. Any lines constructed on the Railroad's property by or under authority of the Political Body for the purpose of conveying electric power or communications incidental to the Political Body's use of the property for highway purposes shall be constructed in accordance with specifications and requirements of the Railroad, and in such manner as not adversely to affect communication or signal lines of the Railroad or its licensees now or hereafter located upon said property. No nonparty shall be admitted by the Political Body to use or occupy any part of the Railroad's property without the Railroad's written consent. Nothing herein shall obligate the Railroad to give such consent. B. The Railroad reserves the right to cross the Crossing Area with such railroad tracks as may be required for its convenience or purposes. In the event the Railroad shall place additional tracks upon the Crossing Area, the Political Body shall, at its sole cost and expense, modify the Roadway to conform with all tracks within the Crossing Area. C. The right hereby granted is subject to any existing encumbrances and rights (whether public or private), recorded or unrecorded, and also to any renewals thereof. The Political Body shall not damage, destroy or interfere with the property or rights of nonparties in, upon or relating to the Railroad's property, unless the Political Body at its own expense settles with and obtains releases from such nonparties. D. The Railroad reserves the right to use and to grant to others the right to use the Crossing Area for any purpose not inconsistent with the right hereby granted, including, but not by way of limitation, the right to construct, reconstruct, maintain, operate, repair, alter, renew and replace tracks, facilities and appurtenances on the property; and the right to cross the Crossing Area with all kinds of equipment. E. So far as it lawfully may do so, the Political Body will assume, bear and pay all taxes and assessments of whatsoever nature or kind (whether general, local or special) levied or assessed upon or against the Crossing Area, excepting taxes levied upon and against the property as a component part of the Railroad's operating property. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 2 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc F. If any property or rights other than the right hereby granted are necessary for the construction, maintenance and use of the Roadway and its appurtenances, or for the performance of any work in connection with the Project, the Political Body will acquire all such other property and rights at its own expense and without expense to the Railroad. SECTION 2. CONSTRUCTION OF ROADWAY A. The Political Body, at its expense, will apply for and obtain all public authority required by law, ordinance, rule or regulation for the Project, and will furnish the Railroad upon request with satisfactory evidence that such authority has been obtained. B. Except as may be otherwise specifically provided herein, the Political Body, at its expense, will furnish all necessary labor, material and equipment, and shall construct and complete the Roadway and all appurtenances thereof. The appurtenances shall include, without limitation, all necessary and proper highway warning devices (except those installed by the Railroad within its right of way) and all necessary drainage facilities, guard rails or barriers, and right of way fences between the Roadway and the railroad tracks. Upon completion of the Project, the Political Body shall remove from the Railroad's property all temporary structures and false work, and will leave the Crossing Area in a condition satisfactory to the Railroad. C. All construction work of the Political Body upon the Railroad's property (including, but not limited to, construction of the Roadway and all appurtenances and all related and incidental work) shall be performed and completed in a manner satisfactory to the Assistant Vice President Engineering-Design of the Railroad or his authorized representative and in compliance with the Plans, and other guidelines furnished by the Railroad. D. All construction work of the Political Body shall be performed diligently and completed within a reasonable time. No part of the Project shall be suspended, discontinued or unduly delayed without the Railroad's written consent, and subject to such reasonable conditions as the Railroad may specify. It is understood that the Railroad's tracks at and in the vicinity of the work will be in constant or frequent use during progress of the work and that movement or stoppage of trains, engines or cars may cause delays in the work of the Political Body. The Political Body hereby assumes the risk of any such delays and agrees that no claims for damages on account of any delay shall be made against the Railroad by the State and/or the Contractor. SECTION 3. INJURY AND DAMAGE TO PROPERTY If the Political Body, in the performance of any work contemplated by this Agreement or by the failure to do or perform anything for which the Political Body is responsible under the provisions of this Agreement, shall injure, damage or destroy any property of the Railroad or of any other person lawfully occupying or using the property of the Railroad, such property shall be replaced or repaired by the Political Body at the ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 3 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc Political Body's own expense, or by the Railroad at the expense of the Political Body, and to the satisfaction of the Railroad's Assistant Vice President Engineering-Design. SECTION 4. RAILROAD MAY USE CONTRACTORS TO PERFORM WORK The Railroad may contract for the performance of any of its work by other than the Railroad forces. The Railroad shall notify the Political Body of the contract price within ninety (90) days after it is awarded. Unless the Railroad's work is to be performed on a fixed price basis, the Political Body shall reimburse the Railroad for the amount of the contract. SECTION 5. MAINTENANCE AND REPAIRS A. The Political Body shall, at its own sole expense, maintain, repair, and renew, or cause to be maintained, repaired and renewed, the entire Crossing Area and Roadway, except the portions between the track tie ends, which shall be maintained by and at the expense of the Railroad. B. If, in the future, the Political Body elects to have the surfacing material between the track tie ends, or between tracks if there is more than one railroad track across the Crossing Area, replaced with paving or some surfacing material other than timer planking, the Railroad, at the Political Body’s expense, shall install such replacement surfacing, and in the future, to the extent repair or replacement of the surfacing is necessitated by repair or rehabilitation of the Railroad’s tracks through the Crossing Area, the Political Body shall bear the expense of such repairs or replacement. SECTION 6. CHANGES IN GRADE If at any time the Railroad shall elect, or be required by competent authority to, raise or lower the grade of all or any portion of the track(s) located within the Crossing Area, the Political Body shall, at its own expense, conform the Roadway to conform with the change of grade of the trackage. SECTION 7. REARRANGEMENT OF WARNING DEVICES If the change or rearrangement of any warning device installed hereunder is necessitated for public or Railroad convenience or on account of improvements for either the Railroad, highway or both, the parties will apportion the expense incidental thereto between themselves by negotiation, agreement or by the order of a competent authority before the change or rearrangement is undertaken. SECTION 8. SAFETY MEASURES; PROTECTION OF RAILROAD COMPANY OPERATIONS It is understood and recognized that safety and continuity of the Railroad's operations and communications are of the utmost importance; and in order that the same ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 4 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc may be adequately safeguarded, protected and assured, and in order that accidents may be prevented and avoided, it is agreed with respect to all of said work of the Political Body that the work will be performed in a safe manner and in conformity with the following standards: A. Definitions. All references in this Agreement to the Political Body shall also include the Contractor and their respective officers, agents and employees, and others acting under its or their authority; and all references in this Agreement to work of the Political Body shall include work both within and outside of the Railroad’s property. B. Entry on to Railroad's Property by Political Body. If the Political Body's employees need to enter Railroad's property in order to perform an inspection of the Roadway, minor maintenance or other activities, the Political Body shall first provide at least ten (10) working days advance notice to the Railroad Representative. With respect to such entry on to Railroad’s property, the Political Body, to the extent permitted by law, agrees to release, defend and indemnify the Railroad from and against any loss, damage, injury, liability, claim, cost or expense incurred by any person including, without limitation, the Political Body’s employees, or damage to any property or equipment (collectively the “Loss”) that arises from the presence or activities of Political Body’s employees on Railroad’s property, except to the extent that any Loss is caused by the sole direct negligence of Railroad. C. Flagging. (i) If the Political Body's employees need to enter Railroad's property as provided in Paragraph B above, the Political Body agrees to notify the Railroad Representative at least thirty (30) working days in advance of proposed performance of any work by Political Body in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such thirty (30) day notice, the Railroad Representative will determine and inform Political Body whether a flagman need be present and whether Political Body needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Political Body for such expenses incurred by Railroad. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Political Body agrees that Political Body is not relieved of any of its responsibilities or liabilities set forth in this Agreement. (ii) The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight-hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 5 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Political Body shall pay on the basis of the new rates and charges. (iii) Reimbursement to Railroad will be required covering the full eight-hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work, even though Political Body may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Political Body must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Political Body will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad. D. Compliance With Laws. The Political Body shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work. The Political Body shall use only such methods as are consistent with safety, both as concerns the Political Body, the Political Body's agents and employees, the officers, agents, employees and property of the Railroad and the public in general. The Political Body (without limiting the generality of the foregoing) shall comply with all applicable state and federal occupational safety and health acts and regulations. All Federal Railroad Administration regulations shall be followed when work is performed on the Railroad's premises. If any failure by the Political Body to comply with any such laws, regulations, and enactments, shall result in any fine, penalty, cost or charge being assessed, imposed or charged against the Railroad, the Political Body shall reimburse, and to the extent it may lawfully do so, indemnify the Railroad for any such fine, penalty, cost, or charge, including without limitation attorney's fees, court costs and expenses. The Political Body further agrees in the event of any such action, upon notice thereof being provided by the Railroad, to defend such action free of cost, charge, or expense to the Railroad. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 6 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc E. No Interference or Delays. The Political Body shall not do, suffer or permit anything which will or may obstruct, endanger, interfere with, hinder or delay maintenance or operation of the Railroad's tracks or facilities, or any communication or signal lines, installations or any appurtenances thereof, or the operations of others lawfully occupying or using the Railroad's property or facilities. F. Supervision. The Political Body, at its own expense, shall adequately police and supervise all work to be performed by the Political Body, and shall not inflict injury to persons or damage to property for the safety of whom or of which the Railroad may be responsible, or to property of the Railroad. The responsibility of the Political Body for safe conduct and adequate policing and supervision of the Project shall not be lessened or otherwise affected by the Railroad's approval of plans and specifications, or by the Railroad's collaboration in performance of any work, or by the presence at the work site of the Railroad's representatives, or by compliance by the Political Body with any requests or recommendations made by such representatives. If a representative of the Railroad is assigned to the Project, the Political Body will give due consideration to suggestions and recommendations made by such representative for the safety and protection of the Railroad's property and operations. G. Suspension of Work. If at any time the Political Body's engineers or the Vice President-Engineering Services of the Railroad or their respective representatives shall be of the opinion that any work of the Political Body is being or is about to be done or prosecuted without due regard and precaution for safety and security, the Political Body shall immediately suspend the work until suitable, adequate and proper protective measures are adopted and provided. H. Removal of Debris. The Political Body shall not cause, suffer or permit material or debris to be deposited or cast upon, or to slide or fall upon any property or facilities of the Railroad; and any such material and debris shall be promptly removed from the Railroad's property by the Political Body at the Political Body's own expense or by the Railroad at the expense of the Political Body. The Political Body shall not cause, suffer or permit any snow to be plowed or cast upon the Railroad's property during snow removal from the Crossing Area. I. Explosives. The Political Body shall not discharge any explosives on or in the vicinity of the Railroad's property without the prior consent of the Railroad's Vice President-Engineering Services, which shall not be given if, in the sole discretion of the Railroad's Vice President-Engineering Services, such discharge would be dangerous or would interfere with the Railroad's property or facilities. For the purposes hereof, the "vicinity of the Railroad's property" shall be deemed to be any place on the Railroad's property or in such close proximity to the Railroad's property that the discharge of explosives could cause injury to the Railroad's employees or other persons, or cause damage to or interference with the facilities or operations on the Railroad's property. The Railroad reserves the right to impose such conditions, restrictions or limitations on the transportation, handling, storage, security and use of explosives as the Railroad, in the Railroad's sole discretion, may deem to be necessary, desirable or appropriate. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 7 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc J. Excavation. The Political Body shall not excavate from existing slopes nor construct new slopes which are excessive and may create hazards of slides or falling rock, or impair or endanger the clearance between existing or new slopes and the tracks of the Railroad. The Political Body shall not do or cause to be done any work which will or may disturb the stability of any area or adversely affect the Railroad's tracks or facilities. The Political Body, at its own expense, shall install and maintain adequate shoring and cribbing for all excavation and/or trenching performed by the Political Body in connection with construction, maintenance or other work. The shoring and cribbing shall be constructed and maintained with materials and in a manner approved by the Railroad's Assistant Vice President Engineering - Design to withstand all stresses likely to be encountered, including any stresses resulting from vibrations caused by the Railroad's operations in the vicinity. K. Drainage. The Political Body, at the Political Body's own expense, shall provide and maintain suitable facilities for draining the Roadway and its appurtenances, and shall not suffer or permit drainage water therefrom to flow or collect upon property of the Railroad. The Political Body, at the Political Body's own expense, shall provide adequate passageway for the waters of any streams, bodies of water and drainage facilities (either natural or artificial, and including water from the Railroad's culvert and drainage facilities), so that said waters may not, because of any facilities or work of the Political Body, be impeded, obstructed, diverted or caused to back up, overflow or damage the property of the Railroad or any part thereof, or property of others. The Political Body shall not obstruct or interfere with existing ditches or drainage facilities. L. Notice. Before commencing any work, the Political Body shall provide the advance notice to the Railroad that is required under the Contractor's Right of Entry Agreement. M. Fiber Optic Cables. Fiber optic cable systems may be buried on the Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Political Body shall telephone the Railroad during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except holidays) at 1-800- 336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on the Railroad's premises to be used by the Political Body. If it is, Political Body will telephone the telecommunications company(ies) involved, arrange for a cable locator, and make arrangements for relocation or other protection of the fiber optic cable prior to beginning any work on the Railroad's premises. SECTION 9. INTERIM WARNING DEVICES If at anytime it is determined by a competent authority, by the Political Body, or by agreement between the parties, that new or improved train activated warning devices ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 8 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc should be installed at the Crossing Area, the Political Body shall install adequate temporary warning devices or signs and impose appropriate vehicular control measures to protect the motoring public until the new or improved devices have been installed. SECTION 10. OTHER RAILROADS All protective and indemnifying provisions of this Agreement shall inure to the benefit of the Railroad and any other railroad company lawfully using the Railroad's property or facilities. SECTION 11. BOOKS AND RECORDS The books, papers, records and accounts of Railroad, so far as they relate to the items of expense for the materials to be provided by Railroad under this Project, or are associated with the work to be performed by Railroad under this Project, shall be open to inspection and audit at Railroad's offices in Omaha, Nebraska, during normal business hours by the agents and authorized representatives of Political Body for a period of three (3) years following the date of Railroad's last billing sent to Political Body. SECTION 12. REMEDIES FOR BREACH OR NONUSE A. If the Political Body shall fail, refuse or neglect to perform and abide by the terms of this Agreement, the Railroad, in addition to any other rights and remedies, may perform any work which in the judgment of the Railroad is necessary to place the Roadway and appurtenances in such condition as will not menace, endanger or interfere with the Railroad's facilities or operations or jeopardize the Railroad's employees; and the Political Body will reimburse the Railroad for the expenses thereof. B. Nonuse by the Political Body of the Crossing Area for public highway purposes continuing at any time for a period of eighteen (18) months shall, at the option of the Railroad, work a termination of this Agreement and of all rights of the Political Body hereunder. C. The Political Body will surrender peaceable possession of the Crossing Area and Roadway upon termination of this Agreement. Termination of this Agreement shall not affect any rights, obligations or liabilities of the parties, accrued or otherwise, which may have arisen prior to termination. SECTION 13. MODIFICATION - ENTIRE AGREEMENT No waiver, modification or amendment of this Agreement shall be of any force or effect unless made in writing, signed by the Political Body and the Railroad and specifying with particularity the nature and extent of such waiver, modification or amendment. Any waiver by the Railroad of any default by the Political Body shall not affect or impair any right arising from any subsequent default. This Agreement and Exhibits attached hereto and made a part hereof constitute the entire understanding between the Political Body ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 9 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc and the Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work or any part thereof. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 1 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT C TO PUBLIC HIGHWAY AT-GRADE CROSSING AGREEMENT CONTRACTOR'S RIGHT OF ENTRY AGREEMENT THIS AGREEMENT is made and entered into as of the ______ day of _________________________, 20______, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Railroad"); and _________________ ________________________________________________, a ______________________ corporation ("Contractor"). RECITALS: Contractor has been hired by ___________________________________________________ to perform work relating to ________________________________________________________________________________________________ __________________________________________________________________________________________________ (the "work"), with all or a portion of such work to be performed on property of Railroad in the vicinity of Railroad's Milepost __________ on Railroad's ______________________________ [Subdivision] [Branch] [at or near DOT No. _______] located at or near ____________, in _______________ County, State of ______________, as such location is in the general location shown on the print marked Exhibit A, attached hereto and hereby made a part hereof, which work is the subject of a contract dated ___________________ between Railroad and ________________________________________________. Railroad is willing to permit Contractor to perform the work described above at the location described above subject to the terms and conditions contained in this Agreement AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as follows: ARTICLE 1 - DEFINITION OF CONTRACTOR. For purposes of this Agreement, all references in this agreement to Contractor shall include Contractor's contractors, subcontractors, officers, agents and employees, and others acting under its or their authority. ARTICLE 2 - RIGHT GRANTED; PURPOSE. Railroad hereby grants to Contractor the right, during the term hereinafter stated and upon and subject to each and all of the terms, provisions and conditions herein contained, to enter upon and have ingress to and egress from the property described in the Recitals for the purpose of performing the work described in the Recitals above. The right herein granted to Contractor is limited to those portions of Railroad's property specifically described herein, or as designated by the Railroad Representative named in Article 4. ARTICLE 3 - TERMS AND CONDITIONS CONTAINED IN EXHIBITS B, C AND D. The terms and conditions contained in Exhibit B, Exhibit C and Exhibit D, attached hereto, are hereby made a part of this Agreement. ARTICLE 4 - ALL EXPENSES TO BE BORNE BY CONTRACTOR; RAILROAD REPRESENTATIVE. A. Contractor shall bear any and all costs and expenses associated with any work performed by Contractor, or any costs or expenses incurred by Railroad relating to this Agreement. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 2 B. Contractor shall coordinate all of its work with the following Railroad representative or his or her duly authorized representative (the "Railroad Representative"): ___________________________________ ___________________________________ ___________________________________ ___________________________________ C. Contractor, at its own expense, shall adequately police and supervise all work to be performed by Contractor and shall ensure that such work is performed in a safe manner as set forth in Section 7 of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and supervision of Contractor's work shall not be lessened or otherwise affected by Railroad's approval of plans and specifications involving the work, or by Railroad's collaboration in performance of any work, or by the presence at the work site of a Railroad Representative, or by compliance by Contractor with any requests or recommendations made by Railroad Representative. ARTICLE 5 - SCHEDULE OF WORK ON A MONTHLY BASIS. The Contractor, at its expense, shall provide on a monthly basis a detailed schedule of work to the Railroad Representative named in Article 4B above. The reports shall start at the execution of this Agreement and continue until this Agreement is terminated as provided in this Agreement or until the Contractor has completed all work on Railroad’s property. ARTICLE 6 - TERM; TERMINATION. A. The grant of right herein made to Contractor shall commence on the date of this Agreement, and continue until __________________________, unless sooner terminated as herein provided, or at such time as Contractor has completed its work on Railroad's property, whichever is earlier. Contractor agrees to notify the Railroad Representative in writing when it has completed its work on Railroad's property. B. This Agreement may be terminated by either party on ten (10) days written notice to the other party. ARTICLE 7 - CERTIFICATE OF INSURANCE. A. Before commencing any work, Contractor will provide Railroad with the (i) insurance binders, policies, certificates and endorsements set forth in Exhibit C of this Agreement, and (ii) the insurance endorsements obtained by each subcontractor as required under Section 12 of Exhibit B of this Agreement. B. All insurance correspondence, binders, policies, certificates and endorsements shall be sent to: Union Pacific Railroad Company __________________________ [Insert mailing address] __________________________ __________________________ Attn:______________________ Folder No. _________________ ARTICLE 8 - DISMISSAL OF CONTRACTOR's EMPLOYEE. At the request of Railroad, Contractor shall remove from Railroad's property any employee of Contractor who fails to conform to the instructions of the Railroad Representative in connection with the work on Railroad's property, and any right of Contractor shall be suspended until such removal has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of any such employee from Railroad's property. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc 3 ARTICLE 9- ADMINISTRATIVE FEE. Upon the execution and delivery of this Agreement, Contractor shall pay to Railroad _________________________________ Dollars ($__________) as reimbursement for clerical, administrative and handling expenses in connection with the processing of this Agreement. ARTICLE 10 - CROSSINGS; COMPLIANCE WITH MUTCD AND FRA GUIDELINES. A. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad. B. Any permanent or temporary changes, including temporary traffic control, to crossings must conform to the Manual of Uniform Traffic Control Devices (MUTCD) and any applicable Federal Railroad Administration rules, regulations and guidelines, and must be reviewed by the Railroad prior to any changes being implemented. In the event the Railroad is found to be out of compliance with federal safety regulations due to the Contractor’s modifications, negligence, or any other reason arising from the Contractor’s presence on the Railroad’s property, the Contractor agrees to assume liability for any civil penalties imposed upon the Railroad for such noncompliance. ARTICLE 11.- EXPLOSIVES. Explosives or other highly flammable substances shall not be stored or used on Railroad's property without the prior written approval of Railroad. IN WITNESS WHEREOF, the parties hereto have duly executed this agreement in duplicate as of the date first herein written. UNION PACIFIC RAILROAD COMPANY By: Title:___________________________________ (Name of Contractor) By: Title: ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law 1 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT A Exhibit A will be a print showing the general location of the work site. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit B Page 1 of 4 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT B TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Section 1. NOTICE OF COMMENCEMENT OF WORK - FLAGGING. A. Contractor agrees to notify the Railroad Representative at least ten (10) working days in advance of Contractor commencing its work and at least thirty (30) working days in advance of proposed performance of any work by Contractor in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such thirty (30)-day notice, the Railroad Representative will determine and inform Contractor whether a flagman need be present and whether Contractor needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Contractor for such expenses incurred by Railroad, unless Railroad and a federal, state or local governmental entity have agreed that Railroad is to bill such expenses to the federal, state or local governmental entity. If Railroad will be sending the bills to Contractor, Contractor shall pay such bills within thirty (30) days of Contractor's receipt of billing. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Contractor agrees that Contractor is not relieved of any of its responsibilities or liabilities set forth in this Agreement. B. The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight-hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Contractor (or the governmental entity, as applicable) shall pay on the basis of the new rates and charges. C. Reimbursement to Railroad will be required covering the full eight-hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work , even though Contractor may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Contractor must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Contractor will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad. Section 2. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Railroad to use and maintain its entire property including the right and power of Railroad to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, roadways, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by Railroad without liability to Contractor or to any other party for compensation or damages. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit B Page 2 of 4 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc B. The foregoing grant is also subject to all outstanding superior rights (whether recorded or unrecorded and including those in favor of licensees and lessees of Railroad's property, and others) and the right of Railroad to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 3. NO INTERFERENCE WITH OPERATIONS OF RAILROAD AND ITS TENANTS. A. Contractor shall conduct its operations so as not to interfere with the continuous and uninterrupted use and operation of the railroad tracks and property of Railroad, including without limitation, the operations of Railroad's lessees, licensees or others, unless specifically authorized in advance by the Railroad Representative. Nothing shall be done or permitted to be done by Contractor at any time that would in any manner impair the safety of such operations. When not in use, Contractor's machinery and materials shall be kept at least fifty (50) feet from the centerline of Railroad's nearest track, and there shall be no vehicular crossings of Railroads tracks except at existing open public crossings. B. Operations of Railroad and work performed by Railroad personnel and delays in the work to be performed by Contractor caused by such railroad operations and work are expected by Contractor, and Contractor agrees that Railroad shall have no liability to Contractor, or any other person or entity for any such delays. The Contractor shall coordinate its activities with those of Railroad and third parties so as to avoid interference with railroad operations. The safe operation of Railroad train movements and other activities by Railroad takes precedence over any work to be performed by Contractor. Section 4. LIENS. Contractor shall pay in full all persons who perform labor or provide materials for the work to be performed by Contractor. Contractor shall not create, permit or suffer any mechanic's or materialmen's liens of any kind or nature to be created or enforced against any property of Railroad for any such work performed. Contractor shall indemnify and hold harmless Railroad from and against any and all liens, claims, demands, costs or expenses of whatsoever nature in any way connected with or growing out of such work done, labor performed, or materials furnished. If Contractor fails to promptly cause any lien to be released of record, Railroad may, at its election, discharge the lien or claim of lien at Contractor's expense. Section 5. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Contractor shall telephone Railroad during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except holidays) at 1-800-336-9193 (also a 24-hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on Railroad's property to be used by Contractor. If it is, Contractor will telephone the telecommunications company(ies) involved, make arrangements for a cable locator and, if applicable, for relocation or other protection of the fiber optic cable. Contractor shall not commence any work until all such protection or relocation (if applicable) has been accomplished. B. In addition to other indemnity provisions in this Agreement, Contractor shall indemnify, defend and hold Railroad harmless from and against all costs, liability and expense whatsoever (including, without limitation, attorneys' fees, court costs and expenses) arising out of any act or omission of Contractor, its agents and/or employees, that causes or contributes to (1) any damage to or destruction of any telecommunications system on Railroad's property, and/or (2) any injury to or death of any person employed by or on behalf of any telecommunications company, and/or its contractor, agents and/or employees, on Railroad's property. Contractor shall not have or seek recourse against Railroad for any claim or cause of action for alleged loss of profits or revenue or loss of service or other consequential damage to a telecommunication company using Railroad's property or a customer or user of services of the fiber optic cable on Railroad's property. Section 6. PERMITS - COMPLIANCE WITH LAWS. In the prosecution of the work covered by this Agreement, Contractor shall secure any and all necessary permits and shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work including, without limitation, all applicable Federal Railroad Administration regulations. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit B Page 3 of 4 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc Section 7. SAFETY. A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of the work performed by Contractor. Contractor shall be responsible for initiating, maintaining and supervising all safety, operations and programs in connection with the work. Contractor shall at a minimum comply with Railroad's safety standards listed in Exhibit D, hereto attached, to ensure uniformity with the safety standards followed by Railroad's own forces. As a part of Contractor's safety responsibilities, Contractor shall notify Railroad if Contractor determines that any of Railroad's safety standards are contrary to good safety practices. Contractor shall furnish copies of Exhibit D to each of its employees before they enter the job site. B. Without limitation of the provisions of paragraph A above, Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job. C. Contractor shall have proper first aid supplies available on the job site so that prompt first aid services may be provided to any person injured on the job site. Contractor shall promptly notify Railroad of any U.S. Occupational Safety and Health Administration reportable injuries. Contractor shall have a nondelegable duty to control its employees while they are on the job site or any other property of Railroad, and to be certain they do not use, be under the influence of, or have in their possession any alcoholic beverage, drug or other substance that may inhibit the safe performance of any work. D. If and when requested by Railroad, Contractor shall deliver to Railroad a copy of Contractor's safety plan for conducting the work (the "Safety Plan"). Railroad shall have the right, but not the obligation, to require Contractor to correct any deficiencies in the Safety Plan. The terms of this Agreement shall control if there are any inconsistencies between this Agreement and the Safety Plan. Section 8. INDEMNITY. A. To the extent not prohibited by applicable statute, Contractor shall indemnify, defend and hold harmless Railroad, its affiliates, and its and their officers, agents and employees (individually an “Indemnified Party” or collectively "Indemnified Parties") from and against any and all loss, damage, injury, liability, claim, demand, cost or expense (including, without limitation, attorney's, consultant's and expert's fees, and court costs), fine or penalty (collectively, "Loss") incurred by any person (including, without limitation, any Indemnified Party, Contractor, or any employee of Contractor or of any Indemnified Party) arising out of or in any manner connected with (i) any work performed by Contractor, or (ii) any act or omission of Contractor, its officers, agents or employees, or (iii) any breach of this Agreement by Contractor. B. The right to indemnity under this Section 8 shall accrue upon occurrence of the event giving rise to the Loss, and shall apply regardless of any negligence or strict liability of any Indemnified Party, except where the Loss is caused by the sole active negligence of an Indemnified Party as established by the final judgment of a court of competent jurisdiction. The sole active negligence of any Indemnified Party shall not bar the recovery of any other Indemnified Party. C. Contractor expressly and specifically assumes potential liability under this Section 8 for claims or actions brought by Contractor's own employees. Contractor waives any immunity it may have under worker's compensation or industrial insurance acts to indemnify the Indemnified Parties under this Section 8. Contractor acknowledges that this waiver was mutually negotiated by the parties hereto. D. No court or jury findings in any employee's suit pursuant to any worker's compensation act or the Federal Employers' Liability Act against a party to this Agreement may be relied upon or used by Contractor in any attempt to assert liability against any Indemnified Party. E. The provisions of this Section 8 shall survive the completion of any work performed by Contractor or the termination or expiration of this Agreement. In no event shall this Section 8 or any other provision of this Agreement be deemed to limit any liability Contractor may have to any Indemnified Party by statute or under common law. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit B Page 4 of 4 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc Section 9. RESTORATION OF PROPERTY. In the event Railroad authorizes Contractor to take down any fence of Railroad or in any manner move or disturb any of the other property of Railroad in connection with the work to be performed by Contractor, then in that event Contractor shall, as soon as possible and at Contractor's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed. Contractor shall remove all of Contractor's tools, equipment, rubbish and other materials from Railroad's property promptly upon completion of the work, restoring Railroad's property to the same state and condition as when Contractor entered thereon. Section 10. WAIVER OF DEFAULT. Waiver by Railroad of any breach or default of any condition, covenant or agreement herein contained to be kept, observed and performed by Contractor shall in no way impair the right of Railroad to avail itself of any remedy for any subsequent breach or default. Section 11. MODIFICATION - ENTIRE AGREEMENT. No modification of this Agreement shall be effective unless made in writing and signed by Contractor and Railroad. This Agreement and the exhibits attached hereto and made a part hereof constitute the entire understanding between Contractor and Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work to be performed by Contractor. Section 12. ASSIGNMENT - SUBCONTRACTING. Contractor shall not assign or subcontract this Agreement, or any interest therein, without the written consent of the Railroad. Contractor shall be responsible for the acts and omissions of all subcontractors. Before Contractor commences any work, the Contractor shall, except to the extent prohibited by law; (1) require each of its subcontractors to include the Contractor as "Additional Insured" in the subcontractor's Commercial General Liability policy and Business Automobile policies with respect to all liabilities arising out of the subcontractor's performance of work on behalf of the Contractor by endorsing these policies with ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage; (2) require each of its subcontractors to endorse their Commercial General Liability Policy with "Contractual Liability Railroads" ISO Form CG 24 17 10 01 (or a substitute form providing equivalent coverage) for the job site; and (3) require each of its subcontractors to endorse their Business Automobile Policy with "Coverage For Certain Operations In Connection With Railroads" ISO Form CA 20 70 10 01 (or a substitute form providing equivalent coverage) for the job site. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit C Page 1 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT C TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Union Pacific Railroad Company Insurance Provisions For Contractor’s Right of Entry Agreement Contractor shall, at its sole cost and expense, procure and maintain during the course of the Project and until all Project work on Railroad’s property has been completed and the Contractor has removed all equipment and materials from Railroad’s property and has cleaned and restored Railroad’s property to Railroad’s satisfaction, the following insurance coverage: A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance: · Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing “Union Pacific Railroad Company Property” as the Designated Job Site. · Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule. B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $5,000,000 for each accident and coverage must include liability arising out of any auto (including owned, hired and non-owned autos). The policy must contain the following endorsements, which must be stated on the certificate of insurance: · Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing “Union Pacific Property” as the Designated Job Site. · Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law. C. Workers' Compensation and Employers' Liability insurance. Coverage must include but not be limited to: · Contractor's statutory liability under the workers' compensation laws of the state where the work is being performed. · Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Contractor is self-insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. The policy must contain the following endorsement, which must be stated on the certificate of insurance: · Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage). D. Railroad Protective Liability insurance. Contractor must maintain "Railroad Protective Liability" (RPL) insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Railroad as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this agreement. Contractor shall provide this Agreement to Contractor's insurance agent(s) and/or broker(s) and Contractor shall instruct such agent(s) and/or broker(s) to ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit C Page 2 g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc procure the insurance coverage required by this Agreement. A BINDER STATING THE POLICY IS IN PLACE MUST BE SUBMITTED TO RAILROAD BEFORE THE WORK MAY COMMENCE AND UNTIL THE ORIGINAL POLICY IS FORWARDED TO UNION PACIFIC RAILROAD. E. Umbrella or Excess insurance. If Contractor utilizes umbrella or excess policies, these policies must “follow form” and afford no less coverage than the primary policy. F. Pollution Liability insurance. Pollution liability coverage must be included when the scope of the work as defined in the Agreement includes installation, temporary storage, or disposal of any "hazardous" material that is injurious in or upon land, the atmosphere, or any watercourses; or may cause bodily injury at any time. If required, coverage may be provided in separate policy form or by endorsement to Contractors CGL or RPL. Any form coverage must be equivalent to that provided in ISO form CG 24 15 "Limited Pollution Liability Extension Endorsement" or CG 28 31 "Pollution Exclusion Amendment" with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000. If the scope of work as defined in this Agreement includes the disposal of any hazardous or non-hazardous materials from the job site, Contractor must furnish to Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000. Other Requirements G. All policy(ies) required above (except worker’s compensation and employers liability) must include Railroad as “Additional Insured” using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to Railroad as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for Railroad’s negligence whether sole or partial, active or passive, and shall not be limited by Contractor's liability under the indemnity provisions of this Agreement. H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. I. Contractor waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees. This waiver must be stated on the certificate of insurance. J. Prior to commencing the work, Contractor shall furnish Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement. K. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the work is being performed. L. The fact that insurance is obtained by Contractor or by Railroad on behalf of Contractor will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Railroad from Contractor or any third party will not be limited by the amount of the required insurance coverage. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit D Page 1 of 3 pages g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc EXHIBIT D TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT MINIMUM SAFETY REQUIREMENTS The term "employees" as used herein refer to all employees of Contractor as well as all employees of any subcontractor or agent of Contractor. I. Clothing A. All employees of Contractor will be suitably dressed to perform their duties safely and in a manner that will not interfere with their vision, hearing, or free use of their hands or feet. Specifically, Contractor’s employees must wear: (i) Waist-length shirts with sleeves. (ii) Trousers that cover the entire leg. If flare-legged trousers are worn, the trouser bottoms must be tied to prevent catching. (iii) Footwear that covers their ankles and has a defined heel. Employees working on bridges are required to wear safety-toed footwear that conforms to the American National Standards Institute (ANSI) and FRA footwear requirements. B. Employees shall not wear boots (other than work boots), sandals, canvas-type shoes, or other shoes that have thin soles or heels that are higher than normal. C. Employees must not wear loose or ragged clothing, neckties, finger rings, or other loose jewelry while operating or working on machinery. II. Personal Protective Equipment Contractor shall require its employees to wear personal protective equipment as specified by Railroad rules, regulations, or recommended or requested by the Railroad Representative. (i) Hard hat that meets the American National Standard (ANSI) Z89.1 – latest revision. Hard hats should be affixed with Contractor’s company logo or name. (ii) Eye protection that meets American National Standard (ANSI) for occupational and educational eye and face protection, Z87.1 – latest revision. Additional eye protection must be provided to meet specific job situations such as welding, grinding, etc. (iii) Hearing protection, which affords enough attenuation to give protection from noise levels that will be occurring on the job site. Hearing protection, in the form of plugs or muffs, must be worn when employees are within: 100 feet of a locomotive or roadway/work equipment 15 feet of power operated tools 150 feet of jet blowers or pile drivers 150 feet of retarders in use (when within 10 feet, employees must wear dual ear protection – plugs and muffs) (iv) Other types of personal protective equipment, such as respirators, fall protection equipment, and face shields, must be worn as recommended or requested by the Railroad Representative. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit D Page 2 of 3 pages g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc III. On Track Safety Contractor is responsible for compliance with the Federal Railroad Administration’s Roadway Worker Protection regulations – 49CFR214, Subpart C and Railroad's On-Track Safety rules. Under 49CFR214, Subpart C, railroad contractors are responsible for the training of their employees on such regulations. In addition to the instructions contained in Roadway Worker Protection regulations, all employees must: (i) Maintain a distance of twenty-five (25) feet to any track unless the Railroad Representative is present to authorize movements. (ii) Wear an orange, reflectorized workwear approved by the Railroad Representative. (iii) Participate in a job briefing that will specify the type of On-Track Safety for the type of work being performed. Contractor must take special note of limits of track authority, which tracks may or may not be fouled, and clearing the track. Contractor will also receive special instructions relating to the work zone around machines and minimum distances between machines while working or traveling. IV. Equipment A. It is the responsibility of Contractor to ensure that all equipment is in a safe condition to operate. If, in the opinion of the Railroad Representative, any of Contractor’s equipment is unsafe for use, Contractor shall remove such equipment from Railroad’s property. In addition, Contractor must ensure that the operators of all equipment are properly trained and competent in the safe operation of the equipment. In addition, operators must be: Familiar and comply with Railroad’s rules on lockout/tagout of equipment. Trained in and comply with the applicable operating rules if operating any hy-rail equipment on-track. Trained in and comply with the applicable air brake rules if operating any equipment that moves rail cars or any other railbound equipment. B. All self-propelled equipment must be equipped with a first-aid kit, fire extinguisher, and audible back-up warning device. C. Unless otherwise authorized by the Railroad Representative, all equipment must be parked a minimum of twenty-five (25) feet from any track. Before leaving any equipment unattended, the operator must stop the engine and properly secure the equipment against movement. D. Cranes must be equipped with three orange cones that will be used to mark the working area of the crane and the minimum clearances to overhead powerlines. V. General Safety Requirements A. Contractor shall ensure that all waste is properly disposed of in accordance with applicable federal and state regulations. B. Contractor shall ensure that all employees participate in and comply with a job briefing conducted by the Railroad Representative, if applicable. During this briefing, the Railroad Representative will specify safe work procedures, (including On-Track Safety) and the potential hazards of the job. If any employee has any questions or concerns about the work, the employee must voice them during the job briefing. Additional job briefings will be conducted during the work as conditions, work procedures, or personnel change. C. All track work performed by Contractor meets the minimum safety requirements established by the Federal Railroad Administration’s Track Safety Standards 49CFR213. D. All employees comply with the following safety procedures when working around any railroad track: (i) Always be on the alert for moving equipment. Employees must always expect movement on any track, at any time, in either direction. ATTACHMENT 1 Public Highway At-Grade Crossing 03/01/13 Standard Form Approved, AVP-Law Exhibit D Page 3 of 3 pages g:\share\dallen\colorado\2488-32 public highway at grade crossing-030113.doc (ii) Do not step or walk on the top of the rail, frog, switches, guard rails, or other track components. (iii) In passing around the ends of standing cars, engines, roadway machines or work equipment, leave at least 20 feet between yourself and the end of the equipment. Do not go between pieces of equipment of the opening is less than one car length (50 feet). (iv) Avoid walking or standing on a track unless so authorized by the employee in charge. (v) Before stepping over or crossing tracks, look in both directions first. (vi) Do not sit on, lie under, or cross between cars except as required in the performance of your duties and only when track and equipment have been protected against movement. E. All employees must comply with all federal and state regulations concerning workplace safety. ATTACHMENT 1 TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Justin Hildreth, Town Engineer Date: March 27, 2018 Topic: Approval OF RESOLUTION 18-08, APPROVING UTILITY EASEMENT AGREEMENT AT 161 WEST BEAVER CREEK BLVD FOR THE TOWN OF AVON FIBER OPTIC LINE PROJECT ACTION BEFORE COUNCIL Resolution 18-08, Approving Utility Easement Agreement for a Fiber Optic Line at 161 West Beaver Creek Blvd. Resolution No. 18-08 is presented for approval on the Council consent agenda. PROPOSED MOTION “I move to approve Resolution No. 18-08, Approving Utility Easement Agreement for a Fiber Optic Line at 161 West Beaver Creek Blvd.” DISCUSSION The 2018 Capital Projects Fund budget includes the Avon Fiber Optic Line project to connect the Avon Public Safety Facility to the new Town Hall. The project requires a utility easement across the west side of the Comfort Inn property, owned by Millennium Hotels and located at 161 West Beaver Creek Blvd. Staff negotiated with Jim Williams, Millennium Hotel’s Colorado based attorney, and have agreed to the form of the agreement. Mr. Williams has submitted the draft agreement to the corporate office for final approval. Since we have not received final approval of the easement agreement, the Town Attorney is requesting that the Town Attorney and Town Manager have authorization to negotiate and revise the easement agreement as appropriate. The intent is to install the fiber optic line before the new Town Hall is completed in July. STAFF RECOMMENDATION Approve Resolution No. 18-08, to facilitate the implementation of the Beaver Creek Blvd Streetscape Project in 2018. ATTACHMENT Resolution No. 18-08 RESOLUTION NO. 18-08 APPROVING UTILITY EASEMENT AGREEMNT FOR A FIBER OPTIC LINE AT 161 WEST BEAVER CREEK BLVD WHEREAS, the Avon Town Council has determined that the construction of a Town of Avon fiber optic line between the Public Safety Facility and new Town Hall will improve the public safety, will improve Town government operations, and will promote the goals of the Avon Comprehensive Plan; WHEREAS, the construction project will require a permanent easement and Section 2.1 of the Avon Home Rule Charter provides that the Town Council may acquire real property interests and Colorado Revised Statutes section 31-15-101(1)(d) provides that municipalities may acquire and hold real property; and WHEREAS, the Town Council finds that approval of the attached easement and authorization to negotiate, revise and finalize the permanent easement required for Town of Avon fiber optic line project will promote the health, safety, prosperity, convenience and general welfare of the Avon community by facilitating the construction of such Project. NOW THEREFORE, the Avon Town Council, hereby RESOLVES as follows: 1. The form of the Utility Easement Agreement which is attached to this Resolution as Exhibit A are approved and the Mayor and Mayor-Pro Tem are authorized to execute such easements. 2. The Avon Town Council hereby authorizes the Town Manager and Town Attorney to negotiate, revise and finalize the Utility Easement Agreement. 3. The Mayor and Mayor-Pro Tem are authorized to execute the revised easement for the Town of Avon Fiber Optic Line Project which are reviewed and approved by the Town Attorney and Town Manager. ADOPTED March 27, 2018 by the AVON TOWN COUNCIL By:_______________________________ Attest:___________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk ATTACHMENT - RES 18-08 AFTER RECORDING RETURN TO: Town of Avon P.O. Box 975 Avon, CO 81620 Attn: Town Clerk UTILITY EASEMENT AGREEMENT THIS UTILITY EASEMENT AGREEMENT (“Easement Agreement”) is made on ______________, 2018 between Avon Wynfield, LLC, a Delaware limited liability company (“Owner”), whose address is ______________________, and the Town of Avon, a Colorado home rule municipal corporation (“Town”), whose address is P.O. Box 975, Avon, Colorado 81620. WITNESSETH: 1. That for and in consideration of the covenants and agreements herein set forth, the sum of TEN DOLLARS ($10.00), and other good and valuable consideration in hand paid by the Town to the Owner, the receipt and adequacy of which is hereby acknowledged, the Owner hereby grants, sells and conveys to the Town, its successors and assigns, a non-exclusive perpetual easement (“Easement”) upon a portion of the land legally described as Lots 73 and 74, Block 2, Amendment No. 4, Benchmark at Beaver Creek, Avon, Colorado, recorded in the Eagle County Clerk and Recorder’s Office at Reception No. 220089 (“Property”), to construct, install, operate, maintain, repair, reconstruct, replace, inspect and remove, at any time and from time to time, an underground fiber optic line crossing the Property approximately in such location as indicated on Exhibit A, which Easement shall extend five feet (5’) on either side of the centerline of the fiber optic line, together with the right of access on the Property as reasonably necessary for the purpose of this Easement. Notwithstanding the foregoing, this Easement shall be limited to underground boring including the right to excavate a pit at the north and sound end of the Easement. The Town shall avoid damage to any landscaping and vegetation and the Town shall be liable for replacement of any landscaping, vegetation or other existing improvements on Owner’s property which are damaged by the Town’s activities under this Easement. The Town shall provide at least seventy- two (72) hour prior notice to Owner before entering Owner’s property to exercise any of Town’s rights under this Easement Agreement. This Easement Agreement is not intended to benefit the general public and shall not be construed as creating rights in and for the benefit of the general public, nor shall it be construed to be a dedication to the general public or for the public use. 2. Owner reserves the right to use the Property and the Easement area for purposes which will not interfere with Town’s full enjoyment of the rights hereby granted. ATTACHMENT - RES 18-08 3. Town agrees that plans for construction of any improvements within the Property will be provided to Owner prior to commencement of construction. Town agrees that Town will fully restore any disturbance or damage to the surface of the Property and to any sub-surface infrastructure, utility, or drainage, after any work that is performed by Town pursuant to this Easement. 4. To the fullest extent permitted by law, Town will indemnify, defend and hold Owner harmless from all causes of action, claims, suits, judgments, losses, actual damages and costs (including without limitation reasonable attorneys’ fees) incurred by the Owner or then current owners of the fee title to the Owner Property as a result of the use of the Easement by the Town, its officers, employees, contractors, agents or invitees or any other person and/or the negligence or willful misconduct on the part of Town, its officers, employees, contractors, agents or invitees in carrying out the obligations of the Town under this Easement Agreement. Nothing in this Easement Agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to the Town, its officials, employees, contractors, or agents, or any other person acting on behalf of the Town and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. The Town covenants that neither it nor its employees, agents, contractors or representatives shall dispose of, generate, manufacture, release or store environmentally hazardous substances on or about the Property. 5. The Town, its employees, agents, contractors and representatives, shall be prohibited from taking any action or omission that subjects the Property to liens of any kind, including, but not limited to, construction, mechanic’s or materialmen’s liens (collectively, “Liens”). In the event the Easement Parcel or the balance of the Owner Parcel becomes subject to any such Liens directly or indirectly through the action or inaction of the Town, its employees, agents, contractors, or representatives, the Town shall discharge and bond off any such Liens within five (5) days of the imposition of any such Liens, and the failure to do so shall permit Owner to pursue all of its rights and remedies under this Easement Agreement, at law, or equity. 6. The parties agree that neither party has made or authorized any agreement with respect to this Easement Agreement other than as expressly set forth herein, and no oral representation, promise, or consideration different from the terms herein contained shall be binding on either party, or its agents or employees, hereto. 7. Owner, for itself, its successors and assigns, does covenant, grant, bargain, and agree to and with the Town, its heirs and assigns, that at the time of the unsealing and delivery of these presentments, Owner is well seized of the Property and the Easement interest above conveyed, has good and marketable title in fee simple to the Property and the Easement interest, and has good right, full power and lawful authority to grant, bargain, sell and convey the same in manner and form as aforesaid, subject to any easements, liens, claims, reservations, covenants, conditions and restrictions of public record or which are obvious from a physical inspection of the Easement. ATTACHMENT - RES 18-08 8. Whenever used herein, the singular number shall include the plural, the plural the singular; and the use of any gender shall be applicable to all genders. All of the covenants herein contained shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 9. The Owner or then current owners of the fee title to the Owner Property shall, at all times during the term of this Easement Agreement, have the right to mortgage or encumber that portion of the Easement interest which it owns, as well as all of its right, title and interest hereunder, in favor of and as additional security to the holder of a mortgage or deed of trust relating to the Owner Property; provided, however, that the Easement shall not be impaired by any foreclosure or deed in lieu of foreclosure of such security interest relating to the Owner Property. 10. The term of this Easement Agreement shall be perpetual; provided, however, this Easement Agreement shall terminate in its entirety and shall be of no further force or effect upon (i) the recording of a written termination of this Easement Agreement signed by the Town and the Owner or then current owners of the fee title to the Owner Property, (ii) a breach by Town of the terms and conditions of this Easement Agreement (beyond notice and reasonable cure period), or (iii) abandonment by the Town of the fiber optic line and related appurtenances. Abandonment of the fiber optic line and related appurtenances shall be defined as discontinuance of the use of such fiber optic line for a continuous period of twelve (12) months and delivery of a written notice to the Town by Owner declaring that the Easement has been abandoned. Upon such termination, the Easement interest will revert to the Owner or then current owners of the fee title to the Property. 11. The parties agree that this Easement Agreement shall be duly recorded in the office of the Clerk and Recorder of Eagle County, State of Colorado. 12. The parties agree that this Easement Agreement contains the entire understanding and agreement between the parties and cannot be amended, modified or supplemented in any way, except by written agreement executed by all parties, or the applicable successors and assigns, and duly recorded in the office of the Clerk and Recorder of Eagle County, State of Colorado. 13. If any provision of this Easement Agreement shall be held invalid, illegal or unenforceable, it shall not affect or impair the validity, legality, or enforceability of any other provision of this Easement Agreement, and there shall be substituted for the affected provision(s) a valid and enforceable provision(s) as similar as possible to the affective provision(s). 14. This Easement Agreement shall be governed by the laws of the State of Colorado. 15. In the event any party commences any action or proceeding against any other party in order to enforce the provisions hereof, such party’s remedies shall be limited to injunctive relief and damages for the alleged breach of any of the provisions hereof, and neither party shall have the right to terminate this Easement Agreement, except as set forth in Section 10, above. The ATTACHMENT - RES 18-08 prevailing party in any such action (as may be specifically determined by a court of competent jurisdiction) shall be entitled to recover, in addition to any amounts or relief otherwise awarded, all reasonable costs incurred in connection therewith, including reasonable attorneys’ fees. 16. This Easement Agreement may be executed in counterparts with the same effect as if all the parties had executed the same instrument. 17. Any notice required or permitted to be given hereunder must be in writing and may be given by personal delivery (including delivery by nationally recognized overnight courier or express mailing service), or by registered or certified mail, postage prepaid, return receipt requested, addressed to Owner at the address(es) designated below, or to the Town at the address(es) designated below. Either party may, by written notice to the other, specify a different address for notice purposes. Notice given in the foregoing manner shall be deemed given (i) upon confirmed transmission if sent by facsimile transmission, provided such transmission is prior to 5:00 p.m. on a business day (if such transmission is after 5:00 p.m. on a business day or is on a non-business day, such notice will be deemed given on the following business day), (ii) when actually received or refused by the party to whom sent if delivered by a carrier or personally served or (iii) if mailed, on the day of actual delivery or refusal as shown by the certified mail return receipt or the expiration of three (3) business days after the day of mailing, whichever first occurs. If to Owner: Comfort Inn Vail/Beaver Creek PO Box 5510 0161 W. Beaver Creek Blvd. Avon, CO 81620 Attn: General Manager with simultaneous copies to: Millennium Hotels and Resorts 144 Broadway, 6th Floor New York, NY 10036 Attn: Legal Dept. If to Town: Town of Avon One Lake Street P.O. Box 975 Avon, CO 81620 Attn: Town Engineer [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] ATTACHMENT - RES 18-08 IN WITNESS WHEREOF, the undersigned have set their hands hereto on the day and year first above written. By:____________________________ Its:____________________________ STATE OF _____________________________} } ss. COUNTY OF ___________________________} Subscribed and sworn to before me this _______ day of ___________, 2018, by _________________ as ________________[Title]. Witness my hand and official seal. My commission expires:__________ __________________________ Notary Public ATTACHMENT - RES 18-08 TOWN OF AVON By:_____________________________ Jennie Fancher, Mayor ATTEST: ________________________ Debbie Hoppe, Town Clerk STATE OF COLORADO } } ss. COUNTY OF EAGLE } The foregoing document was subscribed and sworn to before me this ________ day of ______, 2018, by Jennie Fancher as Mayor and Debbie Hoppe as Town Clerk of the Town of Avon. Witness my hand and seal. My commission expires:_____________ _________________________ Notary Public ATTACHMENT - RES 18-08 EXHIBIT “A” ATTACHMENT - RES 18-08 Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com H EIL L AW TO: Honorable Mayor Fancher and Town Council members FROM: Eric J. Heil, Town Attorney RE: Revised Agreement for Legal Services for Elizabeth Pierce-Durance DATE: March 22, 2018 SUMMARY: A revised Agreement for Legal Services for Elizabeth Pierce-Durance is presented to Council for approval. Elizabeth has served as the Town’s prosecutor for many years. Recently, Scott Wright, Finance Director, Virginia Egger, Town Manager and I met with Elizabeth to discuss her performing additional work related to enforcement of finance department matters, review of local liquor authority matters and drafting certain municipal code amendments. Elizabeth has not raised her rate for many years also. After discussions with Elizabeth and Virginia Egger a rate increase from $125/hour to $150/hour is proposed. PROPOSED MOTION: “I move to approve the Agreement for Legal Services with Elizabeth Pierce- Durance, LLC with the hourly rate amended to $150 per hour.” Thank you, Eric ATTACHMENT A: Agreement for Legal Services M EMORANDUM& PLANNING, LLC ATTACHEMENT A Heil Law & Planning, LLC E-Mail: ericheillaw@gmail.com H EIL L AW TO: Honorable Mayor Fancher and Town Council members FROM: Eric J. Heil, Town Attorney RE: Waiver of Keep Jobs in Colorado Act DATE: March 23, 2018 SUMMARY: Engineering has requested Council approve a waiver of the “Keep Jobs in Colorado Act” (“KJICA”) for the 2018 Street Improvements Microsurfacing Project. KJICA requires at least 80% of the labor for a public works project shall be Colorado labor. Engineering finds that KJICA effectively precludes consideration of street construction firms from Utah and thereby restricts the competiveness of the bidding. The statute expressly allows for a waiver of this requirement. The statute is re-printed below: § 8-17-101. Colorado labor employed on public works (1) Whenever any public works project financed in whole or in part by funds of the state, counties, school districts, or municipalities of the state of Colorado are undertaken in this state, Colorado labor shall be employed to perform at least eighty percent of the work. The governmental body financing a public works project shall waive the eighty percent requirement if there is reasonable evidence to demonstrate insufficient Colorado labor to perform the work of the project and if compliance with this article would create an undue burden that would substantially prevent a project from proceeding to completion. A governmental body that allows a waiver pursuant to this subsection (1) shall post notice of the waiver and a justification for the waiver on its website. A governmental body shall not impose contractual damages on a contractor for a delay in work due to the waiver process. Notice of Waiver: The following Notice of Waiver meets the statutory requirement and may be posted on the Town’s website to effect the waiver of KJICA: “NOTICE OF WAIVER OF THE KEEP JOBS IN COLORADO ACT: The Town of Avon hereby waives the 80% Colorado labor requirement for the 2018 Street Improvements Microsurfacing Project pursuant to §8-17-101(1) of the Colorado Revised Statutes, and finds that there is reasonable evidence to demonstrate insufficient Colorado labor to perform public works projects based upon rapidly escalating construction costs and the cost of recent bids on public works projects, and further finds that compliance with the Keep Jobs in Colorado Act would create an undue burden that would substantially prevent a project from proceeding to completion.” Proposed Motion: “I move to approve a Waiver of the Keep Jobs in Colorado Act and direct Town staff to post the Notice of Waiver on the Town’s website”. NOTE: Approval of Consent Agenda will approve this motion and approve the Notice of Waiver. Staff Discussion (from Engineering): Microsurfacing is a pavement preservation process similar to Slurry Seal with a slightly larger sand size and more robust oil for added durability. The 2018 Microsurfacing Project consists of asphalt repair, crack sealing, pavement marking removal, microsurfacing, and new pavement marking on side streets in Wildridge Subdivision. Streets include Beaver Creek Point, Long Spur, Fox Lane, Draw Spur, O’Neal Spur, June Creek Trail, Little Point, Flat Point, North Point, June Point, Longsun Lane, Ferret Lane, and Coyote Ridge. M EMORANDUM & PLANNING, LLC Avon Town Council RE: Waiver of Keep Jobs in Colorado Act Date: March 23, 2018 Page 2 of 2 The “KJICA” or Keeping Jobs In Colorado Act requires that Colorado labor be employed to perform at least 80% of the work on a public works project. The law applies to new contracts for which invitations for bids or the request for proposals were issued on or after January 1, 2014. The governmental body financing a public works project can waive the 80% Colorado labor requirement if there is reasonable evidence to demonstrate insufficient Colorado labor to perform the work of the project and if compliance with the law would create an undue burden that would substantially prevent a project from proceeding to completion. Currently there are two contractors in Colorado and one contractor in Utah that are known to construct Microsurfacing projects in this state and the waiver would allow Staff to solicit three competitive bids. Options: Council choose to continue compliance with the KJICA, in which case no action, motion or vote is required or Council can approve a motion as follows, “I move to continue compliance with the Keep Jobs in Colorado Act.” Thank you, Eric TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 1 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:05 p.m. A roll call was taken and Council members present were Megan Burch, Jake Wolf, Scott Prince and Sarah Smith Hymes. Matt Gennett and Amy Phillips were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Public Works Director Gary Padilla, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Fancher made a request to rearrange the agenda starting with item 6.3 to 6.5, then back to items 6.1, 6.2 and 6.6. Councilor Prince made a motion to amend the agenda with the requested changes. Councilor Burch seconded the motion and it passed unanimously by Council members present. Councilor Gennett and Councilor Phillips were absent. 3. MEETING PROCEDURES FOR THE MEETING OF MARCH 13, 2018 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA* No public comments were made. Councilor Phillips arrived at 5:20 p.m. 5. PRESENTATION Start time: 6:20 Part One 5.1. SWEARING IN OF PATROL OFFICER DAVID GLIDDEN (POLICE CHIEF GREG DALY) Mayor Fancher presided over the swearing in of Officer Glidden. The Oath of Office was administered by Town Clerk Debbie Hoppe. 6. ACTION ITEMS Start time: 11:46 Part One 6.3. RESOLUTION 18-07, WAIVING SALES TAX AND BUILDING PERMIT FEES FOR WALKING MOUNTAINS SCIENCE CENTER (DEPUTY TOWN MANAGER PRESTON NEILL) Michael Cacioppo expressed his opposition to granting a waiver to Walking Mountains Science Center. Mayor Pro Tem Smith Hymes made a motion to approve Resolution 18-07, waiving sales tax not to exceed $40,000 and building permit fees not to exceed $28,000. Councilor Burch seconded the motion and the motion failed. Councilor Prince made a motion to approve Resolution 18-07, not to include the documented staff time currently estimated at $3,800. Councilor Wolf seconded the motion and the motion passed on a vote of 4 to 1. Mayor Pro Tem Smith Hymes voted no. Councilor Phillips abstained from the vote. Councilor Gennett was absent. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 2 Markian Feduschak with Walking Mountains Science Center thanked Council for passing the resolution. 6.4. PUBLIC HEARING SECOND READING OF ORDINANCE 18-02, AMENDING THE LIGHTING ORDINANCE TO EXTEND PERMITTED DURATION OF SEASONAL HOLIDAY LIGHTING IN THE TOWN CORE & PLACING CURFEW ON RESIDENTIAL PROPERTIES (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 34:58 Part One Mayor Fancher opened the public hearing and no comments were made. Councilor Prince moved to approve second reading of Ordinance 18-02, thereby approving changes to the Outdoor Lighting Standards. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 5 to 1. Councilor Wolf voted no. Councilor Gennett was absent. 6.5. FIRST READING OF ORDINANCE 18-04, AMENDING THE AVON MUNICIPAL CODE TO ADD CHAPTER 8.40 – UNMANNED AIRCRAFT SYSTEMS (TOWN ATTORNEY ERIC HEIL) Start time: 40:00 Part One Councilor Burch moved to approve Ordinance No. 18-04 Adopting a New Chapter 8.40 of Title 8 of the Avon Municipal Code Establishing Unmanned Aircraft System Regulations with the amendment to strike the word “written”. Councilor Wolf seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Council moved to item 6.1. 6.1. FIRST READING ORDINANCE 18-03, ADOPTING THE TOWN OF AVON TOWN-OWNED PROPERTIES PLAN (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 50:40 Part One Mayor Fancher opened the discussion for comments. Andrew Pranger, President of the Vail Valley Art Guild, introduced himself and let Council know that they were interested in relocating to the old firehouse. Lynn Feiger, Vail Valley Art Guild, informed Council that a substantial number of their members are Avon residents. Kristy Ferraro expressed favor with the Town-Owned Properties Plan and is especially excited about relocating the Hahnewald Barn to the spot Town Hall is currently located. Michael Cacioppo expressed concern and recommended holding debate on each of the proposals. Lindsay Hardy, Planning and Zoning Commission commented on the amount of discussion there has been regarding this plan. Councilor Phillips moved to continue the first reading of Ordinance 18-03, Adopting the Town of Avon Town-owned Properties Plan, to the March 27, 2018 Council meeting. Councilor Wolf seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 3 6.2. REVIEW AND DIRECTION ON THE HAHNEWALD BARN RELOCATION COST REDUCTION PLAN & REQUEST TO INITIATE NEXT STEP(S) (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 00:05 Part Two Brian Sipes, Historic Preservation Advisory Committee, led the discussion. Mayor Fancher opened the discussion for comment. Kristy Ferraro read a letter from Tamara Underwood in support of the Hahnewald Barn. Councilor Wolf made a motion to direct staff to release a Requests for Proposals (RFP) to enlist 1) Professional architectural and engineering services; and 2) a General Contractor to complete schematic design and pricing; and, commence a community engagement process to identify and prioritize uses for the Hahnewald Barn, to be able to consider a November 2018, ballot question for funding. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote 5 to 1. Councilor Phillips voted no. Councilor Gennett was absent. Councilor Wolf moved to reconsider his previous motion. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Councilor Wolf moved to direct staff to release a Requests for Proposals (RFP) to enlist 1) Professional architectural and engineering services; and 2) a General Contractor to complete schematic design and pricing; and, commence a community engagement process to identify and prioritize uses for the Hahnewald Barn. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Council moved to item 6.6. 6.6. CREATIVE FOUNDING COMMITTEE UPDATE & REQUEST FOR FUNDING (COUNCILORS AMY PHILLIPS & JAKE WOLF) Start time: 66:50 Part Two Councilor Burch moved to direct staff to submit a RFP for an independent contractor to assist the Creative Funding Committee, for an amount not to exceed $10,ooo. Funding will be appropriated from the 2018 General Fund Contingency line item. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. Councilor Prince left the meeting at 9:00 p.m. 6.7. CONSENT AGENDA Start time: 98:10 Part Two 6.7.1. APPROVAL OF MINUTES FROM FEBRUARY 27, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE) TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 4 6.7.2. APPROVAL OF MINUTES FROM MARCH 7, 2018 COUNCIL RETREAT (DEPUTY TOWN MANAGER PRESTON NEILL) Councilor Wolf moved to approve the Consent Agenda, as presented. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 4. Councilor Burch abstained from the vote due to her absence. Councilor Gennett and Councilor Prince were absent. 7. WRITTEN REPORTS 7.1. TOWN OF AVON 2017-2019 STRATEGIC PLAN QUARTERLY PROGRESS REPORT (TOWN MANAGER VIRGINIA EGGER) 7.2. ABSTRACT FROM MARCH 6, 2018 PLANNING AND ZONING COMMISSION MEETING (PLANNING DIRECTOR MATT PIELSTICKER) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 99:15 Part Two Councilor Wolf apologized for comments he made during the previous Council meeting update. Mayor Pro Tem Smith Hymes reported on the Snow Water Equivalent report from ERWSA. She also said Mountain Pact is having a "fly-in" for mountain communities to meet with the federal government to discuss climate change. Councilor Phillips mentioned that a work group is being assembled to put together a plan recommending pedestrian improvement along Highway 6. The goal is to present the plan to CDOT. She also mentioned the Eagle airport is starting an expansion at the end of April that will last about 18 months. 9. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE TOWN ATTORNEY’S ANNUAL PERFORMANCE EVALUATION Mayor Fancher moved to convene into Executive Session for a Discussion of a Personnel matter Under C.R.S. §24-6-402(2) (f) Concerning the Town Attorney’s Annual Performance Evaluation. Councilor Phillips seconded the motion. Eric Heil, Town Attorney recommended continuing the item to the next Council meeting. Council agreed to continue the Executive Session. 10. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 9:38 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk’s office, and the video of the meeting, which is available at www.highfivemedia.org. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 5 RESPECTFULLY SUBMITTED: ________________________________ Debbie Hoppe, Town Clerk APPROVED: Jennie Fancher ___________________________________ Sarah Smith Hymes ___________________________________ Jake Wolf ________________________________ Megan Burch ________________________________ Matt Gennett ________________________________ Scott Prince ________________________________ Amy Phillips ________________________________ FISCAL YEAR 2018 FINANCIAL REPORT March 27, 2018 ______________________________________________________________________________________ 1. Financial Report Memorandum 2. Sales Tax Report – January 3. Accommodations Tax Report – January 4. Real Estate Transfer Tax Report – February 5. Recreation Center Admissions – February 6. General Fund Year-To-Date Expenditures – February 7. Fleet Maintenance Fund Year-To-Date Expenditures – February 8. Transit Fund Year-To-Date Expenditures – February TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Martha Anderson, Senior Accountant Meeting Date: March 27, 2018 Re: Fiscal Year 2018 Financial Report – February 2018 SUMMARY Revenues SALES TAX  Sales tax revenue for January totaled $825,816, a 4.20% increase over the previous year and a 3.10% increase over the annual budget.  Sales tax collections increased 83.60% for liquor stores, 25% for other, 22.30% for grocery, specialty, and health, 5.18% for miscellaneous retail, 1.22% for home/garden, and decreased 29.88% for service related, 11.16% for sporting goods retail/rental, 6.91% for restaurants/bars, and 2.77% for accommodations compared to January 2017. ACCOMMODATIONS TAX  Accommodations tax revenue for January totaled $181,589, a 4.53% decrease over the previous year and a 1.96% increase over the annual budget.  Accommodations tax collections decreased 10.51% for time shares, 7.97% for vacation rentals and 0.84% for hotels compared to January 2017. REAL ESTATE TRANSFER TAX  Real estate transfer tax collections for February totaled $269,579, a decrease of 0.46% over the previous year.  Year‐to‐date RETT collections are up 41.10% over the previous year and up 49.11% over the annual budget. RECREATION CENTER ADMISSIONS  February’s admission fees totaled $75,953, an 18.65% decrease over the previous year and a 10.24% decrease over the annual budget.  Year‐to‐date admission collections are down 2.09% over the previous year and up 1.75% over the annual budget. Expenditures GENERAL FUND  General fund expenditures through February totaled 23.48% of the 2018 annual budget. These expenditures include $151,157 for the Town’s annual insurance premium, $564,393 in equipment replacement, $91,890 for Signature Events, $60,000 for community grants, encumbrances for the Town Attorney for $132,000, for computer services for $91,730, and for janitorial services for $90,156. FLEET MAINTENANCE  Fleet expenditures through February are at 21.37% of the total budget. These costs include expenditures of stock parts, computer services, fleet maintenance and insurance premiums. TRANSIT  Transit funds are 25.23% expended as of February compared to the annual budget. These expenditures include costs of gas, fuel, fleet maintenance, wash bay charges, insurance premiums and equipment replacement. TOWN OF AVONSALES TAX 2018 Actual vs. Budget Budget YTD Collections Budget % of change2013 2014 2015 2016 2017 2018 2018 Variance from 2017January 677,943.78$ 638,863.27$ 765,195.68$ 743,689.78$ 792,562.03$ 800,994$ 825,816.08$ 24,822.19$ 4.20%February 636,702.27 673,722.03 788,999.06 774,754.00 798,923.33 813,135 March 720,267.31 793,301.96 875,499.53 945,795.71 918,657.55 941,627 April 307,407.13 381,839.56 403,560.42 438,198.18 425,727.85 433,173 May 309,938.72 340,332.28 353,840.11 404,872.55 394,689.30 399,289 June 490,329.18 538,517.31 570,424.51 693,675.00 650,794.65 651,673 July 537,479.66 570,959.86 601,516.82 690,342.23 682,024.81 682,352 August 504,332.25 547,085.80 572,647.57 593,398.26 618,515.44 627,817 September 475,362.88 546,016.59 595,235.68 667,949.51 690,883.92 658,692 October 356,925.96 417,921.46 423,701.53 451,303.71 458,645.68 466,770 November 362,460.94 397,935.36 438,315.55 445,336.04 435,975.05 460,467 December 981,917.79 1,221,263.98 1,159,160.45 1,247,832.82 1,183,666.21 1,282,616 Total 6,361,067.87$ 7,067,759.46$ 7,548,096.91$ 8,097,147.79$ 8,051,065.82$ 8,218,606$ 825,816.08$ 24,822.19$ 4.20%Actual Collections$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000$800,000$900,0002014 2015 2016 2017 2018YearSales Tax Collections for January TOWN OF AVONSALES TAX 2018 Actual vs. Budget $‐ $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,0002014 2015 2016 2017 2018YTD Sales Tax Comparison $‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000Sales Tax Monthly Comparison 2016-2018 201620172018 TOWN OF AVONACCOMMODATIONS TAX 2018 Actual vs. Budget Budget YTD Collections Budget % change2013 2014 2015 2016 2017 2018 2018 Variance 2017January 108,508.43$ 129,851.78$ 164,361.04$ 168,424.63$ 190,207.82$ 178,101$ 181,588.99$ 3,487.49$ -4.53%February 137,503.61 150,317.06 175,056.31 185,370.53 194,804.88 197,213 March 153,208.80 168,597.39 183,650.29 217,387.54 201,008.55 216,114 April 26,494.49 31,626.02 34,825.13 60,916.55 38,340.02 44,961 May 24,527.17 21,961.97 28,002.56 37,357.48 39,961.98 35,513 June 66,578.91 54,232.23 53,397.46 73,591.08 83,723.31 77,552 July 73,008.92 81,083.01 86,301.22 107,595.18 119,300.76 109,312 August 67,688.07 71,044.33 75,107.71 87,674.05 100,628.23 94,072 September 44,661.37 50,840.16 60,417.74 68,139.11 81,837.60 71,557 October 27,154.53 34,977.59 38,706.72 45,738.23 48,223.10 45,569 November 28,171.04 32,064.02 34,328.47 37,570.50 46,397.08 41,763 December 131,361.43 168,944.85 198,421.26 200,114.56 189,505.28 207,809 Total 888,866.77$ 995,540.41$ 1,132,575.91$ 1,289,879.44$ 1,333,938.61$ 1,319,538$ 181,588.99$ 3,487.49$ -4.53%Actual Collections $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,0002014 2015 2016 2017 2018Accommodations Tax Collections for January Town of AvonReal Estate Transfer Tax 2018 Actual vs. BudgetBudget YTD Collections $ Change % of Change2013 2014 2015 2016 2017 2018 2018 2017 2017January 22,535.00$ 85,126.74$ 48,640.40$ 64,422.00$ 107,390.00$ 78,112$ 264,063.20$ 156,673.20$ 145.89%February 55,872.69 562,219.70 85,479.08 200,850.86 270,815.26 279,781 269,578.51 (1,236.75)$ -0.46%March 125,927.64 50,375.06 168,744.22 265,061.65 254,737.53 205,888 April 144,437.80 197,656.36 125,266.30 159,046.06 249,938.93 208,626 May 121,784.12 183,745.60 237,971.08 184,987.10 377,490.82 263,293 June 90,309.74 220,009.15 294,434.84 307,127.24 703,419.85 384,544 July 386,434.78 141,051.52 396,838.68 259,977.94 219,208.74 334,124 August 97,579.70 154,032.32 152,380.93 186,483.40 592,467.49 281,615 September 157,010.67 267,886.92 291,223.61 321,957.68 423,013.80 347,832 October 169,839.80 178,044.24 172,855.22 641,688.59 497,642.58 395,202 November 112,491.82 122,582.66 169,328.38 315,109.37 425,402.80 272,562 December 83,382.60 1,598,062.92 225,862.90 588,514.66 227,918.50 648,422 Total 1,567,606.36$ 3,760,793.19$ 2,369,025.64$ 3,495,226.55$ 4,349,446.30$ 3,700,000$ 533,641.71$ 155,436.45$ 41.10%Budget 3,700,000.00 Variance, Favorable (Unfavorable) (3,166,358.29)$ Actual Collections $- $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.00 $3,500,000.00 $4,000,000.00 $4,500,000.00 $5,000,000.002014 2015 2016 2017 2018YTD Real Estate Transfer Tax Collections TOWN OF AVONRECREATION CENTER ADMISSION FEES 2018 Actual vs. Budget Budget YTD Collections Budget % of change2013 2014 2015 2016 2017 2018 2018 Variance from 2017January 70,040$ 62,607$ 64,723$ 74,674$ 74,674$ 77,079$ 88,582.09$ 11,502.85$ 18.62%February 68,578 63,838 68,506 86,342 93,366 84,618 75,952.60 (8,665.61)$ -18.65%March 72,616 77,902 81,664 76,023 84,086 87,211 April 64,370 61,760 55,452 67,398 62,435 69,231 May 35,064 43,119 50,067 54,337 61,442 54,250 June 46,194 55,052 58,431 58,044 63,459 62,509 July 71,491 61,472 66,400 65,874 82,540 77,315 August 57,329 63,233 66,389 76,558 66,543 73,374 September 43,829 36,846 44,719 49,018 48,279 49,506 October 48,803 75,818 61,167 51,833 59,234 65,994 November 93,822 29,570 71,384 72,114 97,193 80,940 December 69,258 77,672 112,201 169,093 169,913 132,972 Total 741,394$ 708,889$ 801,102$ 901,307$ 963,163$ 915,000$ 164,534.69$ 2,837.24$ -2.09%Actual Collections $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,0002014 2015 2016 2017 2018Recreation Center Admissions - February Dept./Div. 2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget General Government: 111 Mayor and Town Council 226,760$ 500$ 47,658$ 178,602$ 21.24% 112 Boards and Commissions 16,049 120 2,311 13,618 15.15% 113 Town Attorney 132,000 132,000 2,650 (2,650) 102.01% 115 Town Clerk 117,913 6,252 15,173 96,489 18.17% 121 Municipal Court 148,899 19,761 17,841 111,297 25.25% 131 Town Manager 375,561 1,200 50,969 323,392 13.89% 133 Community Relations 195,666 17,290 17,127 161,248 17.59% Total General Government 1,212,848 177,122 153,729 881,996 27.28% Human Resources Department: 132 Human Resources 503,153 24,844 49,318 428,991 14.74% Finance & IT Department: 141 Finance 1,021,522 53,509 116,722 851,291 16.66% 143 Information Systems 434,262 60,543 98,213 275,506 36.56% 149 Nondepartmental 497,254 161,681 190,502 145,071 70.83% Total Finance & IT 1,953,038 275,733 405,437 1,271,868 34.88% Total General Gov't Departments 3,669,039 477,699 608,484 2,582,855 29.60% Community Development: 212 Planning 281,940 20,033 31,695 230,212 18.35% 213 Building Inspection 151,049 3,220 19,505 128,324 15.04% 215 Town Produced Events 243,760 10,754 23,564 209,443 14.08% 216 Signature Event Seed Funding 400,000 - 91,890 308,110 22.97% 217 Community Grants 161,000 27,000 60,000 74,000 54.04% 218 Salute to the USA 97,000 - - 97,000 0.00% Total Community Development 1,334,749 61,007 226,654 1,047,089 21.55% Police Department: 311 Administration 775,392 42,252 102,573 630,567 18.68% 312 Patrol 2,570,770 44,331 427,766 2,098,673 18.36% 313 Investigations 285,767 190 43,459 242,118 15.27% Total Police 3,631,929 86,774 573,798 2,971,357 18.19% Public Works: 412 Engineering 283,636 1,990 34,303 247,343 12.80% 413 Roads and Bridges 2,362,984 120,240 319,966 1,922,778 18.63% 415 Parks 671,517 170,445 128,501 372,571 44.52% 418 Buildings & Facilities 1,194,952 84,705 196,738 913,509 23.55% Total Public Works 4,513,089 377,380 679,508 3,456,201 23.42% Recreation Department: 514 Administration 237,063 9,738 58,261 169,063 28.68% 515 Adult Programs 61,906 - 10,862 51,044 17.55% 516 Aquatics 542,219 17,482 98,747 425,990 21.44% 518 Fitness 144,227 - 80,542 63,685 55.84% 519 Guest Services 325,124 5,048 52,006 268,070 17.55% 521 Youth Programs 149,536 - 17,162 132,374 11.48% 523 Community Swim Program 57,319 - 2,460 54,859 4.29% Total Recreation 1,517,394 32,268 320,040 1,165,086 23.22% TOTAL OPERATING EXPENDITURES 14,666,200$ 1,035,128$ 2,408,484$ 11,222,588 23.48% Department Expenditure Summaries General FundFebruary 2018 Expenditures to Date Dept./Div. 2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES Public Works: 434 Fleet Maintenance 1,693,973$ 88,216$ 273,764$ 1,331,993$ 21.37% Total Operating Expenditures 1,693,973 88,216 273,764 1,331,993 21.37% TOTAL EXPENDITURES 1,693,973$ 88,216$ 273,764$ 1,331,993$ 21.37% Expenditure Summary Fleet Maintenance Enterprise Fund February 2018 Expenditures to Date Dept./Div. 2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES 431 Transit Administration 271,617$ 28,804$ 45,002$ 197,811$ 27.17% 432 Transit Operations 1,258,194 347 309,364 948,483 24.62% 436 Wash Bay 157,973 4,000 38,355 115,618 26.81% Total Operating Expenditures 1,687,784 33,151 392,722 1,261,912 25.23% TOTAL EXPENDITURES 1,687,784$ 33,151$ 392,722$ 1,261,912$ 25.23% Expenditure Summary Transit Enterprise Fund February 2018 Expenditures to Date 1 Planning & Zoning Commission Meeting Abstract Tuesday, March 20, 2018 I. Call to Order – The meeting was called to order at 4:56pm. II. Roll Call –Commissioners Nusbaum and Howell were absent; all others were present. III. Additions & Amendments to the Agenda – There were no additions to the agenda. IV. Conflicts of Interest – No conflicts of interest were disclosed. V. Temporary Use Application - Temporary Vehicle Display – PUBLIC HEARING File: TMP17002 Legal Description: Lot 2 Riverfront Subdivision Applicant: Sacha Kostick Summary: Proposal to park a display vehicle on plaza at the Westin Hotel for up to three (3) years. Action: Commissioner Barnes motioned to approve the application with the following findings and conditions: Findings: 1. The site is isolated from adjacent uses to the extent that the proposed temporary vehicle display will not negatively affect the use and enjoyment of adjacent property. 2. The proposed temporary vehicle display does not place an undue burden on community services, utilities, or sensitive environments. 3. The temporary vehicle display is compliant with the terms of the Facilities Operation Agreement. Conditions: 1. The Applicant shall be responsible for any vehicle fluid leaks and immediately contain and clean any leaks that should occur as a result of the displayed vehicle. Additionally, the Applicant is responsible for the restoration of the surface below the vehicle display should any vehicle fluids stain, discolor or otherwise damage the surface. 2. The sign present on the current display shall be the largest sign permitted without triggering a review of the site’s sign program. Commissioner Glaner Seconded the motion and it carried unanimously 4-0. VI. Action on Records of Decision • Village at Avon PUD Amendment - PUD17001 Action: Commissioner Golembiewski motioned to approve the record of decision. Commissioner Glaner seconded the motion and it carried unanimously 4-0. VII. Action on Meeting Minutes • March 6, 2018 Meeting 2 Action: Commissioner Barnes motioned to approve the record of decision. Commissioner Glaner seconded the motion and it carried unanimously 4-0. VIII. Staff Updates Action: Staff talked about upcoming planning efforts. IX. Adjourn The meeting is adjourned at 5:16pm. TOWN COUNCIL REPORT To: Honorable Mayor Jennie Fancher and Avon Town Council From: Virginia C. Egger on Behalf of Councilor Amy Phillips Meeting Date: March 27, 2018 Topic: 2018 STAKEHOLDER’S ASSESSMENT QUESTIONS Councilor Amy Phillips has prepared the attached Stakeholder’s Assessment Questions for your review. She will review the document and distribution at Tuesday’s meeting with you. Town of Avon Stakeholder Assessment DISTRIBUTE: Thursday, April 12, 2018 COLLECT: Monday, April 23, 2018 Stakeholder Assessment Instructions: Thank you for your engagement with the Town of Avon this past year. Please complete this Stakeholder Assessment by April 23, 2018, at 5:00 pm. Your input and candid evaluation is important for the Avon Town Council to understand the performance of the Town Council and the various services provided by the Town for the benefit of the residents, business owners and guests. The period of the evaluation is June 1, 2017, through the date of your response. Upon completion of the Survey Monkey questions, please submit it by clicking the DONE button. Survey Monkey allows you to save or edit your answers until the DONE button is pushed. This allows you time to complete the evaluation in more than one session. You are requested to sign your name. Your evaluation will be received by Mayor Jennie Fancher. All comments will be compiled and provided to the Avon Town Council to review and evaluate areas for improvement to better meet the needs of the Avon community. Evaluation Criteria: Please provide comments and examples, for each of the following Evaluation Criteria, indicating specific areas of strong performance, areas of potential improvement, and areas of concern, if any. Each question relates to you and your organizations ability to meet your needs when interacting with the Town of Avon. Please include any suggestions you have which you believe will result in better outcomes in the next year. Please select all that apply which describes the organization you are representing when interacting with the Town of Avon • Avon Resident • Avon Voter • Avon Business Owner • Promoter or Vendor • Collaborating Government or Quasi Government Agency • Non-Profit Organization funded by Avon When interacting with the Town of Avon do you (and your organization) usually work with an elected official, the Town Manager or Town employees? Please describe any suggestions or requests you have made to the Town of Avon? Did you receive prompt feedback regarding the requests? Describe any requests which were implemented? What is your experience with members of the Town Council for you (and your organizations) ability to have your requests heard? What is your experience with the Town Manager related to requests you have made? What is your experience with the Town of Avon staff for you and your organizations ability to have your requests heard?