PZC Minutes 121697Record of Proceedings
Planning and Zoning Commission Meeting Minutes
December 16 1997
Regular Meeting
The Regular Meeting of the Town of Avon Planning and Zoning Commission was called to
order by Chairperson Andrew Karow at 6:10 p.m., December 16, 1997, in the Council
Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620.
Members Present
Mike Dantas
Anne Fehlner
Andrew Karow
Beth Stanley
Agenda
Call to Order
Roll Call
Staff Present
Linda Donnellon, Recording Secretary
George Harrison, Planner
Steve Hodges, Community Service Officer
Mike Matzko, Community Development Director
Commissioners Evans, Schneider and Railton were absent.
Additions and Amendments to the Agenda
George Harrison announced a "New Addition" to the community; Kent Stevens Griffith, born
December 16, 1997 at 1:03 p.m., weighing in at 7lbs 13.4 oz., to Karen and Matt Griffith.
Conflicts of Interest
Consent Agenda
A. Approval of the December 2, 1997 Planning & Zoning Commission
Meeting Minutes
Motion
Commissioner Stanley moved to approve the amended minutes (page 5, paragraph 10).
Commissioner Dantas seconded the motion. The motion passed with Commissioner Fehlner
abstaining.
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Preliminary Design Review
A. Buildings G, H, and I, Lot 4, Nottingham Station Subdivision —
Canyon Run
Project Type: Design Modification
Property Owner: Canyon Run, LLC
Applicant: Patrick Nook & Company
Address: 0270 (G); 0290 (H); and 0320 (1) Hurd Lane
George Harrison briefly described the staff report.
A site plan was used as a visual aid to describe staff's comments regarding the primary code,
design and additional issues outlined in the staff report.
Commissioner Stanley asked if this modification would change the driveway and snow storage
area? Mr. Harrison said "no", that the driveway configuration would not change with this
modification. However, the snow storage issue needed to be addressed.
Commissioner Stanley asked if the previous approval required a fence along the eastern side of
the project. Mr. Harrison said that the requirements were stated as "signage be provided to
identifying trail locations and routing users away from private property".
Commissioner Fehlner asked what the difference was between the landscape plan and site plan.
Mr. Harrison stated the two plans differed regarding sidewalks in the courtyard areas.
Ed Smith, Architect for Shapiro Development, said the materials and colors for the proposed
modification would not change. He said the reason for this modification was in response to the
real estate market. The changes would give a greater variety of unit sizes for the buildings.
Commissioner Fehlner said the massing of the buildings met the Design Review Guidelines and
discussed stepping of the buildings. She said she was concerned with the grading and that she
agreed with the staff's comments.
Commissioner Stanley said she agreed with the comments made by Commissioner Fehlner. She
asked the applicant if they understood staff's comments and said that staff did a thorough job and
agreed with their comments.
Commissioner Dantas said he did not have any comments at this time.
Chairperson Karow said the architecture and massing of the buildings where closely tied to the
existing buildings. He discussed the two -foot building height overage and the procedure to do a
PUD amendment in regards to this. He said he was concerned about the proposed tree wells and
the site modification.
Chairperson Karow asked about the snow storage area. Mr. Smith replied that the landscape area
along the backside of the parking lot would serve as a snow storage area.
Ken Shapiro, Owner of Shapiro Development, said that staff was extremely cooperative with his
company and worked with him regarding the proposed modification of Building G, H and I. He
said staff's comments were resolvable. He said the "big" issue that needed clarification was the
grading problem and suggested stepping Building "G" as one unit down as opposed to stepping
within Building "G".
2
Mr. Shapiro discussed the drainage issues by Buildings H and I. He said he agreed with the
comments made by Chairperson Karow regarding the Cottonwood Trees and tree wells.
Commissioner Fehlner commented on the Cottonwood Trees. Mr. Shapiro said all the trees were
very old and that money was better spent on replacing them.
Commissioner Stanley asked if the applicant would return to the Commission in regards to the
existing and proposed changes made in terms of replacing the trees.
Mr. Shapiro said that if he could get the staff's acknowledgement that would greatly improve the
situation by stepping a whole building as opposed to redesigning and stepping within a building.
Commissioner Fehlner said that stepping of the building was not the issue, it was the result of
what was happening behind the building.
Commissioner Dantas said he liked Mr. Shapiro's ideas regarding the trees.
Motion
Commissioner Fehlner moved to approve the Preliminary Design for Buildings G, H, and I of
Lot 4, Nottingham Station as presented on the plans dated received November 25, 1997, subject
to the satisfactory resolution of the design issues as outlined in the staff report dated December
11, 1997.
Primary Code and Design Issues:
1. Building G is approximately two feet over the fifty -foot maximum building height.
2. One building design is being applied to three very different topographic conditions. The
result is a plan that relies on excessive site modification.
3. The retaining wall along the eastern property line exceeds four feet in height, violating the
project's setbacks. The cause of this condition relates to comment #2 above.
Additional Issues:
1. The interior building envelope line between buildings H and I has not been modified to
accommodate the building footprint adjustments.
2. Grading information is incomplete behind Building H and to the east of Building I.
3. The parking table lists forty-eight surface parking spaces while the site plan indicates thirty-
three -surface spaces.
4. The courtyard details on the site plan and landscape plan are inconsistent.
5. Concern whether the indicated tree wells will function to preserve existing trees due to their
extreme depth. This issue also relates to Primary Design Issue #2 above.
6. Indicate on the site plan summary table both the actual and the maximum allowable
residential floor area square footage.
7. A minimal amount of snow storage area is provided (Town of Avon standard is an area equal
to 20% of the paved surface). How will snow removal and storage be handled?
Commissioner Stanley seconded the motion. The motion passed unanimously.
Public Hearing
None Scheduled
Other Business
1. Commissioner Dantas asked who was going to paint the children's shelter on Wildwood
Road.
2. Christmas Party reminder to the Commission members.
Adjourn
Commissioner Fehlner made a motion to adjourn the meeting. Commissioner Dantas seconded it
and the meeting adjourned at 7:02 p.m.
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Secretary
Sue Railton
Michael Schneider
Beth Stanley
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