TC Minutes 01-09-2018Avo n
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 09, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:12 p.m. A roll call was taken and Council members
present were Megan Burch, Amy Phillips, Matt Gennett, Jake Wolf, Scott Prince and Sarah Smith Hymes.
Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Sergeant Jonathan Lovins,
Assistant Town Manager Scott Wright, Recreation Director John Curutchet, Public Works Director Gary
Padilla, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Debbie
Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
j. MEETING PROCEDURES FOR THE MEETING OF JANUARY 09, 2018
4. PUBLIC COMMENT — COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA*
There were no comments made.
5. ACTION ITEMS
Start time: 1249
5.1. PUBLIC HEARING RESOLUTION 18 -01, TO AMEND THE 2018 CAPITAL PROJECTS FUND BUDGET
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Mayor Fancher opened the public hearing and no comments were made. Councilor Prince moved
to approve Resolution 18-o1, a Resolution Amending the 2018 Capital Projects Fund Budget.
Councilor Phillips seconded the motion and it passed with a vote of 5 to 2. Councilor Wolf and
Councilor Gennett voted no.
5.2. ACTION TO OFFICIALLY NAME THE NEW TOWN HALL/SKIER BUILDING
(COMMUNICATIONS MANAGER LIZ WOOD
Start time: 15:09
Councilor Wolf moved to name the new town hall the "Avon Town Hall". Councilor Phillips
seconded the motion and it passed unanimously by Council members present.
5.3. ACTION ON FUNDING REQUEST FOR THE AVON PLAYHOUSE PROJECT TOWN MANAGER VIRGINIA EGGER)
Start time: 21:00
Holli Snyder, Events Manager for Colorado Mountain News Media, presented the project.
Mayor Pro Tem Smith Hymes moved to approve the Avon Playhouse Project as presented, with
funding appropriated from the 2018 General Fund Contingency in the amount of $18,000.00.
Councilor Phillips seconded the motion and it passed unanimously by Council members present.
5.4. ACTION ON THE AD HOC SPECIAL EVENTS COMMITTEE RECOMMENDATION FOR USE OF TOWN SPECIAL EVENT
LIQUOR PERMITS, VENDOR GROSS PROFIT SHARING & FORMATION OF AN ENTERTAINMENT DISTRICT
INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 09, 2018
AVON TOWN HALL, ONE LAKE STREET
Start time: 4335
Councilor Gennett moved to approve the following actions for the 2018 fiscal year:
1) No vendor profit sharing be required of privately produced events funded through the 2018
application process; and
2) Town staff solicit a professional contractor to operate liquor sales for all Town -Produced special
events, except for Salute to the USA which will remain with the Eagle Valley Humane Society;
and
3) Town staff pursue non -alcohol vendors for Town -Produced special events and charge profit
sharing fees, when determined appropriate by the Town staff in amounts commensurate with
the event size and type; and
4) Continue work in 2019 on developing an Entertainment District to encompass the Pavilion,
upper field, Lake Street, Main Street Mall and existing pr6perties where the current Town Hall
and 351 Building sit.
Councilor Wolf seconded the motion and it passed unanimously by Council members present.
5.5• PUBLIC HEARING SECOND READING OF ORDINANCE 17-2o, REMOVING AND APPOINTING A FIDUCIARY FOR
THE TOWN OF AVON DEFERRED COMPENSATION PLANS (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Start time: 58:og
Mayor Fancher opened the public hearing and no comments were made. Councilor Phillips moved
to approve Ordinance 17-2o, An Ordinance Removing and Appointing a Fiduciary for the Town of
Avon Deferred Compensation Plans. Councilor Gennett seconded the motion and it passed
unanimously by Council members present.
5.6. PUBLIC HEARING SECOND READING OF ORDINANCE 17-19, AN ORDINANCE APPROVING THE UPDATED TOWN
OF AVON ZONE DISTRICT MAP PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 61:12
Mayor Fancher opened the public hearing and no comments were made. Councilor Phillips moved
to approve second reading of Ordinance 17-19, thereby approving the amended Town of Avon
Zoning Map. Councilor Gennett seconded the motion and it passed unanimously by Council members
present.
5.7. PUBLIC HEARING SECOND READING ORDINANCE 17-21, RENAMING THE TRANSPORTATION DEPARTMENT TO
THE MOBILITY DEPARTMENT (DEPUTY TOWN MANAGER PRESTON NEILL)
Start time: 62:18
Mayor Fancher opened the public hearing and no comments were made. Councilor Burch moved
to approve second reading of Ordinance 17-21, thereby amending Section 2.20.010 of the Town of
Avon Municipal Code to rename the Transportation Department to the Mobility Department.
Councilor Gennett seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted
no.
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Avon
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 09, 2018
AVON TOWN HALL, ONE LAKE STREET
5.8. CONSENTAGENDA
Start time: 67:17
5.8.1. APPROVAL OF RESOLUTION 18-02, DESIGNATING THE LOCATIONS FOR POSTING THE NOTICES OF
PUBLIC MEETINGS (DEPUTY TOWN MANAGER PRESTON NEILL)
5.8.2.APPROVAL OF THE APPOINTMENT OF THE CURRENT MEMBERS OF THE AD HOC SPECIAL EVENTS
COMMITTEE TO AN ADDITIONAL TERM FROM FEBRUARY 1, 2018 —JANUARY 31, 2019 AND APPROVING
MEMBER BENEFITS INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
5.8.3.APPROVAL OF RESOLUTION 18-03, APPROVING EAGLE RIVER WATER AND SANITATION DISTRICT
EASEMENT ON TRACT G, BENCHMARK AT BEAVER CREEK SUBDIVISION ALSO KNOWN AS HARRY A.
NOTTINGHAM PARK TOWN ENGINEER JUSTIN HILDRETH)
5.8.4. APPROVAL OF THE REPLACEMENT OF THE H. A. NOTTINGHAM PARK PAVILION CURTAIN WITH DOORS
TOWN ENGINEER JUSTIN HILDRETH)
5.8.5. ADOPTION OF REVISIONS TO THE TOWN OF AVON SIDEWALK MAINTENANCE AND REPAIR MAP
TOWN ENGINEER JUSTIN HILDRETH)
5.8.6.APPROVAL OF 2017 AUDIT ENGAGEMENT LETTER (ASSISTANTTOWN MANAGER SCOTT WRIGHT)
5.8.7. APPROVAL OF MINUTES FROM DECEMBER 12, 2017 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE
Councilor Burch moved to approve the Consent Agenda. Councilor Phillips seconded the motion
and it passed unanimously by Council members present.
6. PRESENTATION
Start time: 67:38
6.1. EAGLE RIVER WATER AND SANITATION DISTRICT MASTER PLAN UPDATE
(SIRI ROMAN, ERWSD WASTEWATER MANAGER)
6.2. 2016 MACROINVERTEBRATE SAMPLING RESULTS DAVID REES, TIMBERLINE AQUATICS
6.3. RESTORE THE GORE PETER WADDEN, TOWN OF VAIL)
Siri Roman, ERWSD Wastewater Manager, David Rees with Timberline Aquatics, Inc., and Peter
Wadden with the Town of Vail, presented on the following topics:
• Eagle River Water and Sanitation District Master Plan Update
• 2o16 Macroinvertebrate Sampling Results
• Restore of the Gore
7. WRITTEN REPORT
Start time: 138:51
7.1. POST -HOLIDAY RECYCLING EVENT AT WALKING MOUNTAINS SCIENCE CENTER ON JANUARY 13, 2018
Councilor Wolf asked about the cost of participating in the recycling event.
Councilor Prince moved to appropriate $1,000.00 from the 2018 General Fund Contingency line item
for the Recycling Event and Town staff discretion to determine how to spend it. Councilor Wolf
seconded the motion and it passed unanimously by Council members present.
8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 147:00
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COLORADO
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS JANUARY 09, 2018
AVON TOWN HALL, ONE LAKE STREET
Councilor Wolf showed support for the new Rocky Mountain Tacos mobile vendor cart. He also said
that AEG recently announced an eight or nine concert series at the Ford Amphitheater in Vail and
questioned why the Town of Avon was not in the mix.
Mayor Fancher mentioned that the Town's Public Works Department, through February 1, is offering free
curbside Christmas tree pick-up for Avon residents. The Council Retreat was tentatively rescheduled for
February 6th and staff was asked to send out a Doodle poll to find a firm date. Mayor Fancher asked
Councilor Phillips to broach the subject of a recycling ad at the next High Five Access Media Board
meeting. She also announced that the Town is celebrating its 4oth anniversary in February.
Mayor Pro Tem Smith Hymes said that three more volunteers are needed for the recycling event at
Walking Mountains Science Center.
Councilor Phillips said her family once spent $1 go to recycle two very large televisions. She also said that
she is interested in what AEG is doing in Vail.
EXECUTIVE SESSION FOR A CONFERENCE WITH THE TOWN ATTORNEY AND SPECIAL WATER RIGHTS LEGAL COUNSEL
FOR THE PURPOSE OF RECEIVE LEGAL ADVICE UNDER CRS §24-6-402(2)(b) REGARDING WATER RIGHTS
(TOWN ATTORNEY ERIC HEIL)
Mayor Fancher moved to convene into Executive Session for a conference with the Town Attorney
and Special Water Rights Legal Counsel for the purpose of receiving legal advice under C.R.S. §24-6-
402(2)(b) regarding Water Rights. The time was 8:05 p.m.
Council convened into Executive Session at 8:15 p.m.
Executive Session ended at 9:05 p.m.
Council reconvened into the Regular meeting at 9:05 p.m.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 09, 2018
AVON TOWN HALL, ONE LAKE STREET
io. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 9:o5 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.high fivemedia.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town Geek
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