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PZC Minutes 052196MEMORANDUM DATE: May 22, 1996 TO: Honorable Mayor and Town Council FROM: Linda Donnellon, Recording Secretary RE: Planning & Zoning Commission Meeting May 21, 1996 Regular Meeting The regular meeting of the Town of Avon Planning & Zoning Commission was called to order by Chairperson Jack Hunn at 7:33 p.m., May 21, 1996, in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. All members were present. Members Present: Jack Hunn Sue Railton Buz Reynolds, Jr. Michael Schneider Beth Stanley Henry Vest Andrew Karow Staff Present: Karen Griffith, Town Planner Linda Donnellon, Recording Secretary George Harrison, Planner Mike Matzko, Director of Community Development Steve Hodges, Community Service Officer Norm Wood, Town Engineer Bill James, Town Manager John Dunn, Town Attorney Council Present: Tom Hines C.C. Nottingham Additions and Amendments to the Agenda None Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 2 Conflicts of Interest Commissioner Schneider stated that as he was an applicant for a project on Lot 64, Block 4, Wildridge Subdivision, he would abstain from the discussion and voting on this item. Consent Agenda The following items were scheduled on the Consent Agenda: A. Approval of the May 7, 1996 Planning and Zoning Commission Meeting Minutes B. Lot 14 & 15, Block 1, Benchmark at Beaver Creek Subdivision-Vail/Avon Commercial Park Project Type: Master Sign Program Modification Owner/Applicant: Vail/Avon Commercial Condominium Association Address: 371 Metcalf Road C. Lot 52, Block 2, Wildridge Subdivision-Patriacca Duplex Project Type: Color Modification and Satisfaction of Conditions - Landscape Plan Owner: Rick Patriacca Applicant: Rick Patriacca Address: 2640 Beartrap Road D. Lot 37, Block 2, Benchmark at Beaver Creek Subdivision- Nawajczyk Duplex Project Type: Addition Owner/Applicant: Hazel Nawajczyk Address: 0228 West Beaver Creek Blvd. E. Lot 6, Tract B, Eaglebend Subdivision-Anghel Residence Project Type: Fence Owner/Applicant: Doru Anghel Address: 4673 Englebend Drive F. Lot 67/68, Block 2, Benchmark at Beaver Creek Subdivision Project Type: Sign Approval Property Owner: City Market Applicant: Gallina Co. Property Address: 260 Beaver Creek Blvd. Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 3 Item A was tabled until June 4, 1996 Planning & Zoning meeting. Karen Griffith briefly explained the Consent Agenda as outlined in the Staff reports. Item B was pulled from the Consent Agenda for further discussion. Regarding Item D, Chairperson Hunn asked if the proposed addition would displace existing landscaping. George Harrison stated that 3 aspen trees would be displaced and moved westward from the addition. Item E was pulled from the Consent Agenda for further discussion Regarding Item F, Karen Griffith stated there was a change to the Master Sign Program in that the additional cabinet signs would be illuminated and turned off automatically by 11:00 p.m. Chairperson Hunn requested that Item F be pulled from the Consent Agenda for further discussion. Motion Commissioner Vest amended the motion to table item "A" to the next meeting and move items "B" and "E" to the end of the regular agenda for further discussion. Second by Commissioner Railton and the motion carried unanimously. Public Hearing A. Lot 4, Nottingham Station Subdivision, PUD Amendment No. 3 Project Type: Amendment to PUD to modify building envelopes Owners/Applicants: Canyon Run LLC Applicants: Ken Shapiro Property Address: 120-320 Hurd Lane Mike Matzko made a brief presentation of the project as outlined in the Staff report, and listed each of the criteria, contained in the Municipal Code, for evaluation of a PUD amendment. Ken Shapiro spoke on behalf for Shapiro Development Company and Canyon Run, LLC. Mr. Shapiro stated taht on May 7, 1996, finalization of the Condominium Map and ILC (Improvement Location Certificate) revealed a conflict between the actual location of the building and the building envelopes specified in the approved PUD. Commissioner Reynolds asked when the first ILC was done. Mr. Shapiro stated that the first ILC was prepared to coincide with the completion of framing. Ken mentioned that he was informed by the building official to have the ILC prepared at that time. On May 7, 1996, Mr. Shapiro received a call from Arlain at Intermountain Engineering, asking if he Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 4 wanted to show the building envelopes on the Condominium Map and ILC, as the buildings did not comply with the approved building envelopes. Chairperson Hunn opened the Public Hearing. No members of the public requested to speak. Chairperson Hunn then closed the Public Hearing, and opened the Commission discussion of the application. Commissioner Reynolds asked how many buildings were under construction. Mr. Shapiro responded that 3 buildings and a poured foundation, with building B being approximately 80% complete, under roof and being drywalled, building C was ready for roof framing, building D had a foundation with framing to 2nd floor deck, the building A site had been slightly graded before the project was stopped. Mr. Shapiro stated that the height and grading problems with building D were due to shifting of the building south by 5 feet, which also put it on a lower grade. Mr. Shapiro said that to rectifying this problem would require lowering the 2nd and 3rd floors by 4 inches. Mr. Shapiro stated that his company supplied IME (Intermountain Engineering) with a CAD file, an automated drawing file that measured in inches and feet, which showed all the buildings in the approved envelopes for construction. He stated that an employee from IME translated the drawings into decimals (tenths), created the rounding errors that changed the building envelopes. Duke from Intermountain Engineering stated that the current buildings on the north side, developed by Winter Green Homes, were completed with out error, as verified by ILCs. Commissioner Stanley asked about the size of building A. Mr. Shapiro stated that building A was a six plex, with only 2 attached garages. Commissioner Stanley asked if access to the Eagle River would be provided. Mr. Shapiro stated that access would be located between buildings C & D and between buildings F & G. Commissioner Vest asked Staff to explain recommendation number 4. Mr. Matzko stated this was a design element rather than a PUD modification. Commissioner Schneider asked what type of retaining wall would be installed. Mr. Shapiro described a gabion retaining wall as cylindrical bags filled with earth, formerly used in buildings and fortifications. These bags, if properly irrigated and seeded would grow vegetation. Commissioner Schneider asked about the decks on building D. Mr. Shapiro stated that the upper decks extended out 6 feet, and suggested, at an extreme, the decks on the first floor would be eliminated, with landscaping provided. Commissioner Karow asked Mr. Shapiro if the landscape plan would be affected by the grading. Mr. Shapiro stated the landscape plan be affected and new plans would be presented to the Commission for approval. Ed Smith, architect for Shapiro Development, clarified that the landscape in the back of building D would be kept in a natural state, without sod or flower beds and the gabion retaining wall would help with erosion control. Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 5 Chairperson Hunn expressed concerned that building D was 5 feet closer to the no disturb area and that the Design Review Board should review the proposed solution before approval. Commissioner Reynolds asked Sam Ecker, from Peak Land Surveying, to explain the situation at Canyon Run. Mr. Ecker stated that the original site plan did not show the property line or the building envelopes in relationship to the property. Mr. Ecker obtained a copy of the recorded plat and title commitment, which showed the legal description, setbacks and easements, but no envelopes. Mr. Shapiro recommend that an amended plat be recorded to show the building envelopes and to have the ILC's completed during footing construction. John Dunn, Town Attorney, commented that the applicant was before the Commission to amend the PUD and to consider the statements made by the applicant. Mr. Dunn recommended to the Commission that they obtain all the pertinent information before approving the PUD amendment. Motion Commissioner Railton made a motion to recommend that Council approve the PUD amendment for Lot 4, Nottingham Station, PUD, based upon the following findings of compliance with PUD criteria 1, 2, 3, 5, 6, and 8, with the following condition: 1. Record the PUD Amendment, and original PUD. Seconded by Commissioner Stanley. Restated Motion Commissioner Railton amended motion to approve Resolution #96-5. Seconded by Commissioner Stanley and the motion carried six (6) to one (1), with Commissioner Reynolds opposing. B. Tract Y, Proposed Mountain Star Filing No. 3 Project Type: Amendment to Zoning District Map Applicant: Rick Pylman, Peter Jamar and Associates Property Address: Unassigned, Metcalf Road George Harrision made a brief presentation explaining the project as outlined in the Staff report. Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 6 Chairperson Hunn asked Staff if the traffic impact would be part of the criteria. Mr. Harrison stated the existing access from Metcalf Road was providing a level of service for the existing commercial uses considered sufficient at this time. Rick Pylman from Peter Jamar & Associates represented the owners. Mr. Pylman explained there was 5 to 6 years of planning with the Mountain Star Development and presented to the Commission a zoning map which showed Tract Y. On October, 1993, the Forest Service did issue a notice of decision to trade Tract Y to Mountain Star, LLC. Chairperson Hunn opened the Public Hearing. No members of the public requested to speak. The Chair then closed the hearing and opened the Commission discussion. Commissioner Reynolds asked if Tract Y was intended for development or to complete the "Big Square". Mr. Pylman stated that this tract of land would not be developed by Mountain Star LLC, but sold and that traffic would be minor. Commissioner Railton asked about the 1 out of 7 acres being developable. Mr. Pylman stated that this was the parcel that was excluded from the Mountain Star PUD with access being at the top of the lot. Commissioner Railton expressed concern about the semi - trucks unloading and backing down the road and the traffic in general. Commissioner Reynolds made a motion to approve the rezoning of Tract Y, Proposed Mountain Star Filing No. 3 as submitted. Seconded by Commissioner Vest. Restated Motion Commissioner Reynolds amended his motion to approve Resolution 96-4 with the Staff recommendation. Seconded by Commissioner Vest and the motion carried unanimously. Final Design Review A. Lot 64, Block 4, Wildridge Subdivision Project Type: Single Family Home Property/Owner: Glorie Schneider Applicant: Michael Schneider Street Address: 5110 Longsun Lane Karen Griffith made a brief presentation of the project as outlined in the Staff report. Commissioner Schneider excused himself from the discussion, based on his stated conflict of interest. Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 7 Jim Bryant, Architect, stated that the design of the house conforms to applicable specifications. Commissioner Railton was concerned that the landscaping on the backside of the house did not match the front side of the house and stated that a least 2 different clumps of trees should be added. Commissioner Karow asked about items number 2 and 5 regarding the visual appearance and materials on the south side of the house. Mr. Bryant stated that this was a standard metal vent and would be painted to match the stucco. Chairperson Hunn was concerned about the utility cuts that go well beyond the "no disturb" limited and asked what type of vegetation would be used to restore up this site disturbed. Mr. Bryant stated that native seed mix would be used to minimized the excavation done at the site. Chairperson Hunn requested sage to be replanted in the area. Motion Commissioner Railton made a motion to approve Lot 64, Block 4, Wildridge Subdivision with the following conditions: A minimum of four (4) trees be added to the north elevation. 2. The exterior light fixtures be shown on the elevations and cut sheets provided for Staff review at the time of building permit application. 3. Naturally revegetate the utility cuts. 4. Fire place vent to match building. Seconded by Commissioner Stanley. The motion passed unanimously with Commissioner Schneider abstaining. B. Lot 42, Block 3, Wildridge Subdivision Project Type: Modification for meter location Owner/Applicant: Anthony Scharpf/Debra Yates Property Address: 4500 Flat Point Karen Griffith made a brief presentation of the project as outlined in the Staff report. Mike Matzko presented additional information to the Commission regarding Holy Cross Electric Association's decision. Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 8 Tony Scharpf, builder, presented to Commission a petition from every owner on Flat Point and one secondary owner stating that they did not have a problem with the location of the meter box in front of the house. Commissioner Railton suggested planting some evergreens or tall bushes to cover up the meter box. Mr. Scharpf stated that a blue spruce was planted but removed due to the request from the owner of the other half of the duplex, stating the tree would grow too tall and block her view from the west of the building. Commissioner Karow asked about the location of the meter box being placed in front of the house instead of the backside of the house. Mr. Scharpf stated that Holy Cross asked that the meter box be placed close to the road for easy access during meter readings. Chairperson Hunn stated that there were alternatives at the time Holy Cross recommended the change for the location of the meter box. Mr. Scharpf said he was unaware of any alternatives or problems at the time he had reviewed the certificate of occupancy. Chairperson Hunn asked if the meter box could be moved close to the transformers. Mr. Scharpf stated he did not have an answer at this time. Chairperson Hunn stated that the Town of Avon had standards for the settings of the meter boxes and was overlooked during the construction of the house. Mr. Scharpf stated he was unaware of that standard during construction. Commissioner Karow stated the location of the meter was unsightly and should be landscaped. Mr. Scharpf stated the meter box can not be seen from the west and north from Wildridge road. Commissioner Schneider suggested low growing shrubbery or bushes could be planted. Mr. Scharpf stated that Holy Cross Electric would not allow the removal of the meter box, even at that the expense of the builder. Chairperson Hunn read the letter from Holy Cross Electric stating that they would not by to move the meter box. He suggested relocating the meter box to the side of the garage. Commissioner Reynolds explained that the transformers receive 4 to 5 feet of snow, and relocating the meter box to that area would not be recommended. Chairperson Hunn asked Staff if there will be future construction with this type of problem. Mr. Matzko stated that there was a verbal agreement with Ted Huskey from Holy Cross Electric Association, that plans will show the meters on the buildings and Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 9 should there be changes, the applicant will have to go through the Town of Avon approval process. Motion Commissioner Reynolds made a motion to approve the meter location of Lot 42, Block 3, Wildridge Subdivision with the following condition: Two (2) additional shrubs be placed near the meter for Staff approval. Seconded by Commissioner Michael Schneider. Restated Motion Commissioner Reynolds amended the motion to include, that sufficient screening be used as approved by Staff. Seconded by Commissioner Vest. The motion carried 6 to 1 with Chairperson Hunn voted nay. C. Lots 41-43, Block 2, Benchmark at Beaver Creek Subdivision -Beaver Creek West Project Type: Lighting Plan Modification -Satisfaction of Conditions of Approval Property Owner: Beaver Creek West Condominium Association Applicant: Eric Hill, Paradigm Designs, P.C. Property Address: 0380 Benchmark Road George Harrision made a brief presentation of the project as outlined in the Staff report. Chairperson Hunn asked about the spacing between the light fixtures. Eric Hill of Paradigm Designs, P.C., stated the light fixtures would be located 25 feet from the center road on the property with an average spacing of 30 to 35 feet. Mr. Hill presented a site plan showing all the light fixtures and illuminations on the property. Commissioner Karow asked about relocating some of the light fixtures on phase Il, illuminating more coverage on the property. Motion Commissioner Reynolds made a motion to approve Lot 41-43, Block 2, Benchmark at Beaver Creek Subdivision -Beaver Creek West Condominiums with the following condition: Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 10 Elimination of one light fixture on the south corner of phase II, and moving over one fixture on the south east corner of phase IV. Seconded by Commissioner Karow. The motion carried unanimously. D. Lot 57, Block 4, Wildridge Subdivision-Fricker Residence Project Type: Single Family Owners: Werner Fricker Applicant: Rudi Fisher, Fisher Architects Property Address: 5178 Longsun Lane George Harrision made a brief presentation explaining the project as outlined in the Staff report. Rudi Fisher from Fisher Architects spoke on behalf of the owners and agreed with Staff approval. Commissioner Railton asked what color was "Navajo White". Mr. Fisher said it was an off white color. Chairperson Hunn asked what "Flexrock" hard coat stucco was made of. Mr. Fisher said it consisted of 3/8 inch cement stucco with a synthetic layer of stucco on top. Mr. Fisher presented a display board to the Commission. Chairperson Hunn requested the underside of the deck be finished. Mr. Fisher stated that the decks would be stained, the driveway paved and a drip system for irrigation. Chairperson Hunn asked if some other type of material could be added below the drip line, to present the mud splashing onto the stucco. Motion Commissioner Reynolds made a motion to approve Lot 57, Block 4, Wildridge Subdivision as submitted. Seconded by Commissioner Vest. Restated Motion Commissioner Reynolds made a motion to approve Lot 57, Block 4, Wildridge Subdivision as submitted with the following condition: Meeting Minutes May 21, 1996 Planning and Zoning Commission Meeting Page 11 1. Two (2) additional trees and a shrub, per Town of Avon's standards, to be located north of the hammerhead and west of the house. Seconded by Commissioner Vest. The motion carried unanimously. Other Business Item "E", Lot 6, Block 2, Eaglebend Subdivision was pulled from the Consent Agenda. Commissioner Reynolds made a motion to approve Lot 6, Block 2, Eaglebend Subdivision with the Staff recommendation that the finished side of the fence face out from the property. Seconded by Commissioner Michael Schneider with Commissioner Railton opposing. The motion carried unanimously. Item "B" was pulled from the Consent Agenda, Lot 14/15, Block 1, Benchmark at Beaver Creek Subdivision. Commissioner Reynolds made a motion not to approve the master sign program and requested that the applicants come back. Seconded by Commissioner Stanley. Karen Griffith asked that the Swift Gulch Master Plan, and the Wildridge Park Tract D Master Plan be withdrawn and reschedule for the next meeting during the worksession. Adjournment Commissioner Reynolds made a motion to adjourn the meeting. Seconded by Commissioner Stanley. Meeting adjourned at 11:48 p.m.. submi Recording Secretary Meeting Minutes May 21, 1996 jf J. Hu A. arow —a S. R ilton A. Reynolrl-z M. Schnei B. Stanley H. Vest _ nning land Zoning Commission Meeting Page 12